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SPECIAL PARKS, RECREATION, AND COMMUNITY
ENHANCEMENT COMMITTEE
AGENDA
MARCH 15, 2012 - 10:00 A.M.
SMALL CONFERENCE ROOM - JOHN W. PITTS RECREATION CENTER
10 ELECTRIC AVENUE (SCHUTTE PARK)
DOVER, DELAWARE
Public comments are welcomed on any item and will be permitted at appropriate
times. When possible, please notify the City Clerk (736-7008 or e-mail at
CityClerk@dover.de.us) should you wish to be recognized.
AGENDA ADDITIONS/DELETIONS
1. Community Development Block Grant (CDBG) Application Review
2. Adjournment
/tm
S:\AGENDAS & MINUTES\Committee-Agendas\2012\03-15-2012 SPECIAL PR&CE.wpd
THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO
INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.
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COMMUNITY DEVELOPMENT
DEPARTMENT
Department of Planning & Inspections
P.O. Box 475
Dover, DE 19903
Phone: (302) 736-7175 Fax (302) 736-4217
TO: Parks, Recreation, and Community Enhancement Committee
FROM: Tracey N. Harvey, Community Development Manager
DATE: March 15, 2012
SUBJECT: REVIEW OF FY12 CDBG APPLICATIONS
Thank you for your assistance in reviewing the CDBG grant applications for FY12. The
items listed below are enclosed for your use during the review of the CDBG applications:
Scoring criteria for CDBG funding
A CDBG Review Panel Scoring Sheet for each applicant
A. Alist of applicants and staff reports summarizing each application.
B. CDBG Interview Schedule
Cc, Federal Resources available for use
D. ‘Total grant request
E.
F,
By the end of the review period, staff is requesting that you summarize your evaluation of
each application on the enclosed CDBG Review Panel Worksheet based on needs determined
from the oral presentations from each applicant and individual scoring of each applicant.
The number in parenthesis for each measure to be scored is the maximum score for a given
category. The maximum total points are 100 points.
Thank you in advance for the time you will be devoting to the FY12 review process. If you
have any questions, please call me at 736-7175 or via e-mail at tharvey@dover.de.us.
/tnh
Enclosures
ec: Ann Marie Townshend
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CDBG Interview Schedule
1. *Dover Interfaith Mission for Housing ($27,500)
(Public Service)
2. Milford Housing Development Corp (Rehab) ($60,000)
3. Milford Housing Development Corp ($40,000)
(Emergency Home Repairs)
4. *NCALL (Public Service) ($12,500)
5. Serenity Place ($30,000)
6. Elizabeth W. Murphey School ($38,000)
7. Homeownership Assistance Program ($40,000)
10:00 am
10:15 am
10:30 am
10:45 am
11:00 am
11:15 am
11:30 am
*Public Service activities cannot exceed 15% of the total grant allocation
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CDBG FEDERAL RESOURCES AVAILABLE FOR USE
T/O1/12 — 6/30/13
CDBG Funds Allocation $226,803
Anticipated Program Income $8,554
Total Grant Allocation $235,357
20% of the grant must be allocated for $235,357
Program Administration x.20
$ 47,071
Public Service activities cannot exceed 15% $235,357
of the grant. x15
$ 35,303
Total grant available for activities $188,286.00
Total grant request $248,000.00
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CDBG Scoring Criteria
Description and Demonstrated need for Proposed Program (10 points possible)
- Provide an adequate description of the scope of activities proposed and how it will
benefit low to moderate income persons.
- Explain the type of service deficiency your project will fulfill and the population that
has been affected by this deficiency.
- Does the proposed activity directly address the community need identified?
Management Capacity (25 points possible)
Each applicant’s management capacity for each of the activities proposed will be evaluated
on the basis of the most recent monitoring report, current or proposed staff qualifications,
progress achieved in completing its current CDBG Program (if applicable), and most recent
audit reports(s) (if applicable).
Cost Effectiveness (15 points possible)
Is the cost reasonable for the project in relation to the number of people being
served and the availability of other resources?
Work Plan (20 points possible)
Will the applicants proposed scope of work be completed within the next fiscal
year? Does the applicant effectively outline in the application the completion of
milestones of the activity?
Goals and Objectives (15 points possible)
- Are the goals and objectives of this project consistent with the goals and
objectives outlined in the 2010-2014 Consolidated Plan ?
- What steps will be utilized to implement your program (the process for
reaching program goals)?
Performance Measurements (15 points possible)
- Does the project effectively describe the outcome?
- Is the project consistent with the objective?
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2012 CDBG GRANT APPLICATION REVIEW SHEET
Applicant/Agency: Dover Interfaith Mission for Housing
(Public Service)
_ Amount Requested: $27,500
Amount Awarded:
The following factors will be considered in determining funding levels awarded to
applicants meeting the request for proposals requirements. Please rate each category
according to the maximum points available.
Description and Demonstrated Need for Proposed Program (10 points possible)
Management Capacity (25 points possible)
Cost Effectiveness (15 points possible)
Work Plan (20 points possible)
Goals and Objectives (15 points possible)
Performance Measurements (15 points possible)
TOTAL (100 Maximum Possible Total Rating)
Reviewer Signature
CDBG/forms
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2012 CDBG GRANT APPLICATION REVIEW SHEET
Applicant/Agency: Milford Housing Development Corp (Rehab)
Amount Requested: $60,000
Amount Awarded:
The following factors will be considered in determining finding levels awarded to
applicants meeting the request for proposals requirements. Please rate each category
according to the maximum points available.
Description and Demonstrated Need for Proposed Program (10 points possible)
Management Capacity (25 points possible)
Cost Effectiveness (15 points possible)
Work Plan (20 points possible)
Goals and Objectives (15 points possible)
Performance Measurements (15 points possible)
TOTAL (100 Maximum Possible Total Rating)
Reviewer Signature
CDBG/forms
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2012 CDBG GRANT APPLICATION REVIEW SHEET
Applicant/Agency: Milford Housing Development Corp
(Emergency Home Repairs)
Amount Requested: $40,000
Amount Awarded:
The following factors will be considered in determining funding levels awarded to
applicants meeting the request for proposals requirements. Please rate each category
according to the maximum points available.
Description and Demonstrated Need for Proposed Program (10 points possible)
Management Capacity (25 points possible)
Cost Effectiveness (15 points possible)
Work Plan (20 points possible)
Goals and Objectives (15 points possible)
Performance Measurements (15 points possible)
TOTAL (100 Maximum Possible Total Rating)
Reviewer Signature
CDBG/forms
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2012 CDBG GRANT APPLICATION REVIEW SHEET
Applicant/Agency: NCALL (Public Service)
Amount Requested: $12,500
Amount Awarded:
The following factors will be considered in determining funding levels awarded to
applicants meeting the request for proposals requirements. Please rate each category
according to the maximum points available.
Description and Demonstrated Need for Proposed Program (10 points possible)
Management Capacity (25 points possible)
Cost Effectiveness (15 points possible)
Work Plan (20 points possible)
Goals and Objectives (15 points possible)
Performance Measurements (15 points possible)
TOTAL (100 Maximum Possible Total Rating)
Reviewer Signature
CDBG/forms
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2012 CDBG GRANT APPLICATION REVIEW SHEET
Applicant/Agency: Serenity Place
Amount Requested: $30,000
Amount Awarded:
The following factors will be considered in determining funding levels awarded to
applicants meeting the request for proposals requirements. Please rate each category
according to the maximum points available.
Description and Demonstrated Need for Proposed Program (10 points possible)
Management Capacity (25 points possible)
Cost Effectiveness (15 points possible)
Work Plan (20 points possible)
Goals and Objectives (15 points possible)
Performance Measurements (15 points possible)
TOTAL (100 Maximum Possible Total Rating)
Reviewer Signature
CDBG/forms
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2012 CDBG GRANT APPLICATION REVIEW SHEET
Applicant/Agency: Elizabeth Murphey School
Amount Requested: $38,000
Amount Awarded:
The following factors will be considered in determining funding levels awarded to
applicants meeting the request for proposals requirements. Please rate each category
according to the maximum points available.
Description and Demonstrated Need for Proposed Program (10 points possible)
Management Capacity (25 points possible)
Cost Effectiveness (15 points possible)
Work Plan (20 points possible)
Goals and Objectives (15 points possible)
Performance Measurements (15 points possible)
TOTAL (100 Maximum Possible Total Rating)
Reviewer Signature
CDBG/forms
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2012 CDBG GRANT APPLICATION REVIEW SHEET
Applicant/Agency: Homeownership Assistance Program
Amount Requested: $40,000
Amount Awarded:
The following factors will be considered in determining funding levels awarded to
applicants meeting the request for proposals requirements. Please rate each category
according to the maximum points available.
_____ Description and Demonstrated Need for Proposed Program (10 points possible)
____ Management Capacity (25 points possible)
___ Cost Effectiveness (15 points possible)
_____ Work Plan (20 points possible)
____. Goals and Objectives (15 points possible)
_____ Performance Measurements (15 points possible)
TOTAL (100 Maximum Possible Total Rating)
Reviewer Signature
CDBG/forms
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STAFF REPORT
Dover Interfaith Ministry to the Homeless
Operating Cost
Dover Interfaith Ministry to the Homeless is a non-profit organization that operates a
shelter for homeless men and provides services to the homeless to assist in obtaining
permanent housing. This project is a public service activity and the grant request is for
$27,500 for lease and utility cost.
This project meets the low to moderate income requirement. The cost is reasonable for
the utility and lease cost for the program year. This project is in conformance with the
goals of the 2010 Consolidated Plan by providing aid to special needs persons and
providing safe and livable housing. It is also consistent with the city’s plan to assist in
ending chronic homelessness.
The personnel that manage the shelter have the years of experience to successfully
manage a non-profit organization.
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CITY OF DOVER
FY 2012-2014 Multi-Year
CDBG GRANT APPLICATION FORM
1. General Applicant Information
A. Name, address and phone number of sub-recipient
Dover Interfaith Mission for Housing, Inc.
PO Box 1148, Dover DE 19903
Physical address:_684 Forest Street, Dover DE 19904
Phone: 302-736-3600
B. Name, position and signature of person submitting application:
Jeanine Kleimo, Chair
Name and position of authorizing official:
Jeanine Kleimo, Chair
C. Name, address and phone number of Contact Person:
(if different from B above)
FY 2012 only
Shelter for homeless men
$27,500
$18,000 DSHA and $9,500 donations
Activity:
Amount Requested:
List Source of Cash Matching Funds
1. Low/Moderate-Income Benefit:
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LOW/MODERATE - INCOME BENEFIT TABLE - Instructions
The amount of benefit to low-and moderate-income persons must be calculated for each
activity as described below. Future program years may be estimated as long as 51% of the
population being served is low to moderate income.
1.
In column 1, list the activity and fiscal year through 2014.
2. In column 2, show the total number of persons that the activity will serve.
3.
In column 3, show the number of low- and moderate-income persons that the activity
will serve.
. In column 4, divide column 3 by column 2 to show the percent of low- and moderate-
income persons that the activity will serve.
. Incolumn 5, show the amount of funds requested for the activity for current fiscal year
only.
. In column 6, multiply column 4 by column 5 to show the amount of those funds that
will be used to benefit low-and moderate-income persons.
7. List the sources of data used to calculate benefit in the space provided at the bottom of
this page.
LOW/MODERATE-INCOME BENEFIT TABLE
1. Activity 2. Total 3. LM 4.% L/M 5. Amount 6. Amount
Persons Persons Persons Requested L/M
Activity will | Activity will | Activity will for Activity Benefit
Serve Serve Serve
Shelter 2012 | 150 150 $27,500 $27,500
100%
Shelter 2013 | 150 150 100% $28,000 $28,000
Shelter 2014 | 150 150 100% $28,500 $28,500
Source of Data: Actual experience and operating costs for existing shelter.
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2. Management Capacity
A. List the person(s) to be responsible for administering the CDBG Project:
Sub-Recipient Personnel Title(s)
Jeanine Kleimo Chair
Herb Konowitz Vice Chair
Walt Bagley Treasurer
B. Attach resumes or other supporting documentation for the personne! of new applicants, which
establishes the capacity of the personnel above to effectively manage a CDBG sub-recipient
project.
4. Application Work Plan
Each proposed program activity must address each of the following areas through fiscal year
2014. Items C thru H will only need to be completed for the current fiscal year. Attach a
mission statement and purpose of your organization.
A.
Each program activity must be addressed separately. Program
activities must be listed in order of priority with the program
activity of highest priority first. This order of priority for program
activities must be followed on all forms contained in this
application.
Each program activity must be fully described. For rehabilitation
programs, this description must include the number of units to be
rehabilitated, rental properties to be rehabilitated, any special
population groups the rehabilitation program will address, the
target area, and the need for the rehabilitation activity.
Provide a timetable showing monthly milestones for completion of
each activity.
Attach drawings, plans or other documentation necessary to
describe program activities.
Describe each activity’s conformance with the goals and objectives
of the City’s Consolidated Plan.
Describe the extent to which the proposed project(s) will address
one or more significant priorities identified by the City’s
Consolidated Plan.
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G. Describe the extent to which the project builds upon previous work
or supplements other work that will be funded from other sources.
H. Describe source and amount of any funds used to leverage the
City’s portion of the project. Indicate when these funds will be
available. Attach documentation of any match.
5. Each application should also describe the following:
A. Describe any efforts to coordinate with businesses regarding the development of
the community as it affects low/moderate-income residents of the area.
6. Have you received a sub-recipient grant from the previous funding year?
If yes give the total amount $_ 34.479
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ADDENDUM
2012 CDBG SUB-RECIPIENT APPLICATION FORM
Please choose the best option that describes the purpose of your activity from the three objectives.
Suitable Living Environment x
Decent Housing
Economic Opportunity
Please choose the best option that will describe the outcome of your activity based on the
categories listed below.
Availability/Accessibility x
Affordability
Sustainability
Please provide a proposed outcome based on the information below that applies to your activity
Number of persons, households, units, or beds assisted as appropriate 150 men annually
Income level of persons or households by: Very Low__ 100%
Low %
Moderate %
If your activity benefits a target area, please show the number of persons served and the
percentage of low/mod persons served.
Target area is Greater Dover, serving 100% very-low income individuals unable to provide for
their own shelter.
Your close out report will require you to provide breakdowns of those served by race, ethnicity
and disability.
We maintain this information and will provide it at any time.
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4. Application Work Plan:
Mission
We are an interfaith community organization addressing the physical, emotional, and spiritual
needs of homeless men in the Greater Dover area by providing them shelter and sustenance,
fostering self reliance, and offering encouragement and a vision of hope for their lives.
Purpose
The organization’s purpose is to provide shelter, food, and assistance to homeless men in the
Greater Dover area to keep them off the street and to enable them to obtain work and self-reliant
lives as members of our community. The purpose of the grant requested is to provide for
continued operating and maintenance costs of the shelter.
A. and B. Program Description for Shelter Operations
The Dover Interfaith Mission for Housing (DIMH) provides shelter, meals, and assistance to
homeless men from the Greater Dover community. DIMH seeks to assist those men who lack
the resources to provide for their own basic needs, but who are motivated to obtain the
employment and income they require to do so.
After two years of moving the shelter from one church hall to another, DIMH has opened a more
permanent shelter at 684 Forest Street in Dover in September 2010. The 4,800 square-foot
building is leased from the Downtown Dover Partnership at a low rate and has been renovated
with assistance from an earlier CDBG grant. It includes space for 36 shelter guest in bunk beds,
a dining hall with seating for 40, office space, a bathroom with shower facilities, a laundry room,
and a kitchen. A full commercial kitchen was installed during early 2011 and is available for
use by the faith communities, organizations, and families who provide more than 12,000 plates
of dinner annually on a food budget of zero. Breakfast is also provided. The building was
renovated with a $60,000 Community Development Block Grant from the City of Dover. These
funds combined with donations and considerable volunteer labor to produce a building worth
more than $300,000 and that will provide shelter to homeless men for years to come.
This program request is for operating funds for the building, including utility, maintenance, and
lease costs. This shelter program is one of Dover’s largest volunteer efforts and is
well-supported and accepted by the community. The DIMH board of directors includes 19
individuals who represent the religious and racial diversity of Dover, all of whom have
considerable experience in the management and operation of faith communities, businesses, and
nonprofit organizations. This board is very active in the daily administration of the shelter. For
example, nine board members work at the shelter on a weekly basis, overseeing operations and.
staff, handling all financial matters, coordinating volunteers, assisting with the development of
employment opportunities, and interacting with shelter guests.
Shelter guests must not be taking psychotropic drugs, as the DIMH shelter is not a medical
facility, and the safety of guests and volunteers is our major concern. Priority is given to those
who are truly homeless and who seek to regain a self-reliant life as contributing members of our
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community. Referrals are accepted from all local social service agencies, from area faith
communities, from law enforcement agencies, and from the general public. A waiting list is
maintained to ensure that the shelter remains fully utilized and able to meet the needs of the
greatest number of homeless men.
Guests are permitted to remain in the shelter initially for 30 days. Those who demonstrate that
they are serious about “getting their lives back on track” are permitted to remain for a total of 90
days. We recognize that it takes time for a man who has lost his work, his income, his housing,
and the life has known to regain his place in the community. All guests are assessed for their
needs for counseling, treatment, and employment and referrals are made to the many local
agencies that provide services for mental health, addiction counseling, and social services. Each
man who is able to work is expected to apply for at least three jobs weekly, and assistance is
provided with job applications, resume preparation, computer use, and transportation directed at
future employment.
Assistance is provided to those seeking housing in the community as they obtain work. DIMH
operates 9 beds of transitional housing in two different properties, and maintains contact with
some local landlords as well.
Volunteers provide a wide range of functions from answering phones to providing employment
counseling. The Modern Maturity Center’s senior community employment program provides a
half-time secretary/receptionist along with part-time custodial assistance.
Collaborative relationships have been established with local colleges: MSW candidates from
Delaware State University assist with case work, interviewing shelter guests, assessing their
needs, providing employment counseling, and referring them to others inside and outside DIMH
for whatever assistance is needed. DeiTech interns provide referrals to drug and alcohol
treatment programs. Interns working with employment identify available local jobs that may be
suitable for shelter guests, establish contact with potential employers, assist guests to prepare
resumes and to complete job applications, and offer encouragement and advice to enable guests
to succeed in their search for work. Nursing students from DelTech provide informal
instruction on a wide range of health-related topics, take blood pressure and assist with diabetes
screening, and spend time talking with shelter guests about their needs.
DIMH estimates that over one thousand individuals volunteer at the shelter annually, providing
over 12,000 hours of service to the homeless men of our community.
The DIMH shelter is the only shelter in Kent County that is exclusively for men. The demand
for space in this shelter always exceeds the supply of beds available every day of the year.
There is an insufficient supply of housing affordable to those earning minimum wage and other
low levels of income, resulting in continued need for the shelter and housing efforts of DIMH.
C. Target Area and Program Targets
The program’s target area is Greater Dover, where it is estimated that there are a minimum of 50
to 60 homeless men at any given time. Over 100 calls for shelter are received each month in
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excess of the beds DIMH is able to provide. Referrals are made to and accepted from other
shelters in the state; however, there are rarely shelter beds available for men between
Wilmington and Georgetown except at DIMH. DIMH shelters at least 150 homeless men
annually. About 60% obtain employment before leaving the shelter.
Our target for this program is 10 new shelter guests monthly, with five men obtaining jobs each
month. All guests will be provided with shelter, meals, and relevant services such as
employment counseling, mental health or addiction counseling, and registration for social
services for which they are eligible. Reporting will include information on those receiving
counseling, treatment, and public benefits.
D._ Other Documentation
Our program is described on our website at http://doverinterfaithmission.org and in the attached
brochure. Our website includes a short video that shows the shelter and brief interviews with
board members, case worker, and selected shelter guests.
E, and F, Relationship to Dover’s Consolidated Plan
Dover’s Consolidated Plan clearly evidences the need for additional assistance to the homeless,
citing the relatively few shelters and the insufficient supply of affordable housing. Further, this
Plan notes that “homeless needs” were identified as the number one priority on the list of
components voting on by participants at a public planning session related to Consolidated Plan
preparation.
Safe and Livable Neighborhoods is one theme of the Consolidated Plan. DIMH has done much
to improve actual and perceived safety for residents by moving men who would otherwise be
homeless and living on the street into shelter. As a result, homeless men residing in the DIMH
shelter do not need to beg for food or for money to meet their daily needs. Police officers
readily applaud our efforts to take men off the street, thus reducing loitering and the sense of
insecurity that derives from unemployed and “vagrant” men lingering in the streets. There is
widespread recognition of the value of DIMH efforts along with support from and participation
by hundreds of members of the Dover community.
DIMH actively collaborates with the City of Dover police, State Police, and new
community-based committee focused on reducing crime and improving public safety downtown.
Our case worker has a long history of assistance to prisoners and ex-offenders and is in regular
contact with local probation officers. She assists shelter guests with matters related to the
criminal justice system and the civil courts.
G, Building on Community Support and Experience
DIMH received a $60,000 Community Development Block Grant and expended funds during
late 2009 and early 2010. These grant expenditures were matched by a significant level of
donations and grants. $50,000 in grant and targeted donations made it possible to install the
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commercial kitchen. Additional donations from community individuals and businesses
contributed to the costs of the shelter renovation. $9,000 was provided (in two years) by the
Greater Dover Comunittee for the purchase of laundry equipment and dining tables and chairs.
All other furniture—including bunk beds and office furniture-were donated to DIMH. Grants
covered the cost of two laptop computers, with six other computers (along with printers, fax
machine, and copier) donated by local businesses and individuals. Two of these computers are
set up with internet connections for shelter guests to use. Two new printers were donated
recently by the Greater Dover Committee to replace those which had been donated earlier and
whose useful life had expired.
Quite a number of builders, contractors, and individual building professionals donated their time
and even some materials towards the building renovation and its installations. It is estimated
that the value of the building (exclusive of land) is $250,000. Among those contributing labor
and skill to this renovation were several! shelter guests.
Numerous local organizations, businesses, faith communities, and individuals regularly provide
items useful to the shelter, including donations of food, toiletries, and kitchen and office
supplies. One local business “lends” their computer-operations manager to us to keep
equipment in good order and to provide training to staff volunteers, and shelter guests on the
development of computer skills.
Our program has sheltered over 600 men since opening on a permanent basis on December 1,
2008. This includes shelter provided in church halls until September of 2010. There are few
sources of funds to rely on for shelter operations. The Delaware State Housing Authority’s
Emergency Shelter Grants program is an essential component of our funding; however, the level
of funding available is insufficient to meet total operating costs. DIMH continues to pursue all
available grant opportunities and raises funds from local faith communities, organizations, and
individuals. Its operation is efficient, providing shelter and assistance for an average cost of $8
per man per day.
H. Sources and Amount of Leverage
The operation of the shelter requires various annual expenditures. The shelter operating budget
for fiscal year 2012 is $99,000. Actual and expected sources are detailed as follows:
Operating costs exclusive of personnel total $55,000.
The Delaware Department of Health and Social Services/Office of Community Services provides
a grant for a portion of personnel costs. For the current year, this grant is $20,000 compared
with personnel costs of $44,000. Donations from individuals and faith communities and Grant
In Aid funds make up the balance of funds needed for personnel.
Current sources of funds for operations are detailed below:
Delaware State Housing Authority $18,000 (assumes equal
amount to current grant)
Cash on hand from annual campaign
and faith communities available for operating expenses $ 9,500
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Total operating funds expected for year $27,500
Funds needed for year beginning 7/1/12 , $27,500
Projected nonpersonnel operating costs for period July 1, 2012 to June 30, 2013: $55,000
We expect to raise the required $44,000 in personnel costs from donations and other grants.
The DSHA funds are typically available beginning August 1. DIMH has received an increased
level of funding each year for three years and recognizes that no additional funds are expected
for FY2013. There is a maximum grant of $20,000.
Funds from the Office of Community Services begin October 1 and correspond with the federal
fiscal year. This grant ensures DIMH with $26,660 annually for three years beginning October
1, 2012.
A Grant In Aid application has been submitted for the state fiscal year beginning July 1, 2012.
An initial grant of $9,000 for personnel was received for the current fiscal year beginning July 1,
2011.
Cash on hand reflects actual available cash reserves which are expected to be replenished by
annual fund-raising efforts with local faith communities, organizations, and donors.
5. A. Coordination with Business Community
There is extensive coordination between DIMH and the Dover business community. Our
collaboration began with the Downtown Dover Partnership (DDP), which DIMH enabled to
purchase the property on which the shelter is situated. The original property owner—a local
builder—wished to sell the property to DIMH; however, the City of Dover desired it for long-term
development. An agreement was reached in which DIMH leases the shelter building from the
DDP at an affordable rate while making Dover’s plans possible in the years ahead.
The Greater Dover Comumnittee is also allied with the shelter. We have begun to meet with them
regarding long-term plans for shelter and affordable housing. It is expected that a working
group of Greater Dover Committee members and DIMH officers will collaborate on the
development of a plan that addresses the compatible goals of a revitalized downtown and the
availability of critical shelter and rental housing for the local labor force. The Greater Dover
Committee agreed at its most recent full board meeting to collaborate with DIMH for the long
term.
DIMH was the beneficiary of one of the Downtown Merchants Association’s First Friday
events. Our board members actively worked to promote this event while acquainting merchants
and customers with the goals and work of DIMH. We have sought to publicize the benefits of
patronizing Dover’s downtown businesses to our volunteers through our e-mail communications
and website.
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We also lease two houses for use as transitional housing, providing nine beds to former shelter
guests able to work and pay rent. One is leased ftom the Dover Housing Authority and the other
from a local business owner.
In addition, numerous local businesses have contributed to the renovation of the shelter, with
others providing food donations on a regular or occasional basis. These include:
Frankfurt Bakery
Citizens Bank
Food Lion (through Serenity Place)
Olive Garden
Bayhealth/Kent General Hospital
La Fontana
Dunkin’ Donuts
Rain Designs, Inc.
Hard Rock Masonry
IBEW and Diamond State Electric
Radius Services
Kingdom Builders
Lessard Builders
Phil McGinnis Realty
Teal Construction
Associates Contractors
Dover Rent-All
RPJ Waste Services
Webb Paving
Bowers Signs
Lowe’s
Home Depot
Delaware Made General Store
SCORE Delaware
Greater Dover Committee/Foundation
Delaware State News
Dover Post
Delaware State University
Delaware Technical and Community College (Terry Campus)
Wesley College
Connections CSP
Kent County Counseling
Center for Mental Wellness
NCALL Research
We also note that over 45 local faith communities comprise DIMH, and various business owners
and employees contribute time, meals, and materials to our organization along with Rotary and
Lions clubs. We continue to see collaboration with local organizations and businesses.
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We look forward to the continued successful operation of the shelter with help from the City of
Dover and CDBG funding.
6. Previous Sub-Recipient Grant
A total of $34,479 has been approved for the current year and is being expended for operating
expenditures.
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STAFF REPORT
Milford Housing Development Corp (MHDC)
Housing Rehabilitation Program
The Housing Rehabilitation Program formally managed by the city’s Community
Development Office will be managed by MHDC if grant is awarded. MHDC is a
successful and established nonprofit affordable housing developer which was founded in
1977 and services Kent and Sussex counties.
This project services 100% low to moderate income persons. The grant request of
$60,000 is a realistic amount for a maximum up to $15,000 per home which will service
6-8 homeowners during the program year.
MHDC staff has the level of expertise and experience to continue the success of
managing the Housing Rehabilitation Program, and also required to adhere to federal
regulations set forth by HUD.
This project is consistent with Goal 2 of the 2010 Consolidated Plan by preserving the
existing housing stock in the City of Dover.
Página 27
977 East Masten Circle 302-422-8255 phone
Milford, DE 19963 MHDC 302-422-8260 fax
AFFORDABLE HOUSING SOLUTIONS www. milfordhousing.com
February 13, 2012
Ms. Tracey Harvey
Community Development Department
City of Dover
15 E. Loockerman Street
Dover, DE 19901
RE: City of Dover CDBG FY12-14 Multi-Year Grant Application — Housing Rehabilitation
Dear Ms. Harvey,
{ am pleased to submit the enclosed grant application to the City of Dover for the Community
Development Block Grant (CDBG) program. Please find our application and accompanying
attachments attached. We are hoping the City of Dover will consider our request in the amount
of $60,000 per fiscal year for housing rehabilitation. If awarded, all funds will go directly to
rehabilitate owner-occupied housing units for low- to moderate-income households who reside in
city limits. Further, this grant request would provide additional assistance in bridging any
funding gaps with our agency’s growth.
On behalf of MHDC’s Board of Director’s and staff, we would like to reiterate our sincere
appreciation for the support provided by the City of Dover. Please find enclosed one original
and eight copies of our Home Repair Project application and the required exhibits,
If you have any questions, comments, or require additional information, please do not hesitate to
contact either me or Russell Huxtable, MHDC Vice President/COO at 302-422-8255 or via email
at vdemarco@milfordhousing.com and thuxtable@milfordhousing.com, respectfully.
Wa Regards,
alerie DeMarco
Development Director
Página 28
CITY OF DOVER
FY 2012-2014 Multi-Year
CDBG GRANT APPLICATION FORM
1. General Applicant Information
A. Name, address and phone number of sub-recipient
Milford Housing Development Corporation (MHDC)
977 E. Masten Circle
Milford, DE 19963
Ph: (302) 422-8255
B. Name, position and signature of person submitting application:
Valerie DeMarco, Development Director
Name and position of authorizing official:
Russell Huxtable, Vice President/COO
C. Name, address and phone number of Contact Person:
(if different from B above)
Same as above
FY 2012 only
Activity:
Amount Requested: $60,000
List Source of Cash Matching Funds $ (See Attachment)
Página 29
1. Low/Moderate-Income Benefit:
LOW/MODERATE - INCOME BENEFIT TABLE - Instructions
The amount of benefit to low-and moderate-income persons must be calculated for each
activity as described below. Future program years may be estimated as long as 51% of the
population being served is low to moderate income.
1. In column 1, list the activity and fiscal year through 2014.
2. In column 2, show the total number of persons that the activity will serve.
3. In column 3, show the number of low- and moderate-income persons that the activity
will serve.
4. In column 4, divide column 3 by column 2 to show the percent of low- and moderate-
income persons that the activity will serve.
5. In column 5, show the amount of funds requested for the activity for current fiscal year
only.
6. In column 6, multiply column 4 by column 5 to show the amount of those funds that
will be used to benefit low-and moderate-income persons.
7. List the sources of data used to calculate benefit in the space provided at the bottom of
this page.
LOW/MODERATE-INCOME BENEFIT TABLE
2. Total 3. L/M 4.% L/M 5. Amount 6. Amount
Persons Persons Persons Requested L/M
Activity will | Activity will Activity will | for Activity Benefit
Serve Serve Serve
Home rehab 6-8 persons 100% $60,000.00 $60,000.00
for owner-
occupied units
Source of Data:
MHDC will work with the City of Dover’s Community Development office, which maintains a
CDBG waiting list of clients who meet program criteria and income limits as determined by the U.S.
Department of Housing and Urban Development (HUD).
Página 30
2. Management Capacity
A. List the person(s) to be responsible for administering the CDBG
Project: Sub-Recipient Personnel Title(s)
Russell Huxtable Vice President/COO
Fred Traute Preservation Manager
Fran Cardaci Field Coordinator
B. Attach resumes or other supporting documentation for the personnel of new
applicants, which establishes the capacity of the personnel above to effectively
manage a CDBG sub-recipient project.
4. Application Work Plan
Each proposed program activity must address each of the following areas through fiscal year
2014. Items C thru H will only need to be completed for the current fiscal year. Attach
a mission statement and purpose of your organization.
A.
Each program activity must be addressed separately. Program activities must be
listed in order of priority with the program activity of highest priority first. This
order of priority for program activities must be followed on all forms contained
in this application.
The highest priority for this project is to rehabilitate owner-occupied housing units
found to be in violation of the City of Dover’s Housing Code.
Each program activity must be fully described. For rehabilitation programs, this
description must include the number of units to be rehabilitated, rental properties
to be rehabilitated, any special population groups the rehabilitation program will
address, the target area, and the need for the rehabilitation activity.
Program activity is ‘Housing Rehabilitation’. This activity is fully described as housing
rehabilitation for low- to moderate-income homeowners who reside within city
limits. The objective is to preserve the City’s existing housing stock.
The total number of units to be rehabilitated is 6-8, per year of grant funding period.
Total number of units to be repaired during all three years of the grant period is 18-
24,
Households must be low- to moderate-income as defined by the: U.S. Department of
Housing and Urban Development (HUD). Households served must be 80 percent and
below Area Median Income (AMI) as defined by HUD.
Housing type is homeownership units. Clients must provide proof that they own the
home in order to qualify for the rehabilitation.
Página 31
Target area is defined as the geographic city limits for the City of Dover. The project
is city-wide and will focus on preserving the existing housing stock in the City.
Each household served will be allowed up to $15,000 in repairs to bring the unit up
to code.
The need for home rehabilitation is based on: 1) Overwhelming demand for such
services as received daily from the City of Dover by residents; 2) Rising numbers of
cost-burdened households, as it relates to housing costs; and 3) Rising number of
elderly residents and persons with disabilities facing diverse and critical housing
needs. Sources include: City of Dover and the Delaware State Housing Authority.
Provide a timetable showing monthly milestones for completion of each activity.
The rehabilitation program will begin immediately once the grant has been
approved. The rehabilitation project is expected to take 150 days.
The first month of the project will consist of lead base paint testing for all homes that
are 50 years of age and over and sent for review and approval to the Historic
Preservation Office.
The second month of the project will consist of the properties going out for bid. The
remaining three months will consist of the rehabilitation of the properties.
Rehabilitation activities will meet City of Dover code regulations.
Attach drawings, plans or other documentation necessary to describe program
activities.
The properties to be rehabilitated will come from the first 6 to 8 applicants off the
waiting list and will be for owner-occupied properties in located within city limits.
Describe each activity’s conformance with the goals and objectives of the City’s
Consolidated Plan.
Activities carried out support the overall goals of the City of Dover’s Consolidated
Plan and its priorities on housing issues. Goal 3 of the 2010 Consolidated Plan is to
preserve the existing housing stock in the City of Dover. Home rehabilitation is
consistent with this goal.
This project is also consistent with Goal 1 by providing aid to special needs persons.
Housing units that will need to become handicap accessible will be completed by this
project
Describe the extent to which the proposed project(s) will address one or more
significant priorities identified by the City’s Consolidated Plan.
The proposed program address the City of Dover's second priority of addressing
housing needs. Improving the quality of existing housing stock will address this
need by bringing the units up to code requirements.
Página 32
Describe the extent to which the project builds upon previous work or
supplements other work that will be funded from other sources.
Annually this project is funded for the City of Dover to administer. Each year the city
reaches its goal by providing safe sanitary housing to low to moderate income
persons and making the neighborhoods more desirable to live in. Currently, the City
of Dover has reached out to MHDC in search of possible partnership for service
delivery.
MHDC’s Home Repair Project has consistently been funded by the City of Dover for
many years. In the past six years, 60 homes within the City of Dover, have received
repairs through the CDBG sub-recipient grant funding through the project.
Award dates and amounts include:
FY2006 - $25,000
FY2007 - $25,000
FY2008 - $25,000
FY2009 - $25,000
FY2010 - $35,000
FY2011 - $40,000
The project has consistently performed well and met all monitoring requirements of
the City during these funding periods.
Describe source and amount of any funds used to leverage the
City’s portion of the project. Indicate when these funds will be
available. Attach documentation of any match.
Please see attached.
In addition, MHDC will be solely responsible to complete home inspections. MHDC
will coordinate these efforts with the City of Dover as needed.
5. Each application should also describe the following:
A.
Describe any efforts to coordinate with businesses regarding the development of
the community as it affects iow/moderate-income residents of the area.
The proposed project does not involve efforts to coordinate with businesses
regarding the development of community.
6. Have you received a sub-recipient grant from the previous funding year? Yes, through the
City of Dover.
If yes give the total amount $ 40,000 — FY2011 .
Página 33
ADDENDUM
2012 CDBG SUB-RECIPIENT APPLICATION FORM
Please choose the best option that describes the purpose of your activity from the three
objectives.
Suitable Living Environment
Decent Housing x
Economie Opportunity
Please choose the best option that will describe the outcome of your activity based on the
categories listed below.
Availability/Accessibility
Affordability
Sustainability x
Please provide a proposed outcome based on the information below that applies to your activity
tf granted, MHDC will complete at least 6 home rehabs per fiscal year, 100% of those units will
meet the City of Dover's Housing Code, 100% of meet accessibility requirements as needed. Indicators
used for evaluation include: Organizational records, program budgets, and financial records.
Number of persons, households, units, or beds assisted as appropriate 6-8 homeownership units
per funding year,
Income level of persons or households by: Very Low %
Low 50 %
Moderate 50 %
If your activity benefits a target area, please show the number of persons served and the
percentage of low/mod persons served. 6 — 8 persons served based on household size of those served
per year. in total, roughly 18-24 persons will benefit from this activity.
Your close out report will require you to provide breakdowns of those served by race, ethnicity
and disability.
Página 34
'—_
MHDC
AFFORDABLE HOUSING SOLUTIONS
City of Dover CDBG Application FY2012-2014
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Exhibit 5:
Exhibit 6:
Table of Contents
Mission & Background
Board of Directors
Staff Resumes
Demographic & Statistical Report
Funding Sources
Most Recent Audit
Página 35
wm
MHDC
AFFORDABLE ROUSING SOLUTIONS
Milford Housing Development Corporation
The mission of Milford Housing Development Corporation (MHDC) is to provide decent, safe, and
affordable housing solutions to people of modest means,
Agency B:
MHDC is a value-driven, nonprofit affordable housing developer. Although our headquarters are located in the City of
Milford, we provide services throughout the state of Delaware, with a primary focus area of Kent and Sussex Counties.
Our mission is to provide decent, safe, affordable housing solutions to people of modest means. We are known for our
open-minded approach, commitment to quality, and caring and sound passion for client and staff alike. The agency
was founded in 1977 by local residents who saw a dire need for affordable housing options in the community. Like
other nonprofits, the agency was led only by a volunteer, yet dedicated board of directors for many years. During this
time, several significant housing projects were accomplished. In 1994, the agency hired its first employee and growth
quickly began. Within three years, MHDC had completed development of its first affordable, senior rental complex. In
addition, MHDC became the first and only Delaware-recipient of the Self-Help Housing Program award from the U.S.
Department of Agriculture’s Rural Development (USDA RD) that very same year.
Whether it is rental housing for families or seniors, transitional housing for single mothers, home repairs for the
elderly and people with disabilities, or first-time home for low- to moderate-income families, MHDC handles every
aspect of housing construction. This includes acquiring the land, securing the appropriate zoning and permits,
preparing building plans, warehouse materials, completing site preparation and overseeing or handling construction.
Services Provided
MHDC’s provides a variety of housing solutions, tailored uniquely to meet each individual’s needs, including:
¢ TRANSITIONAL HOUSING - MHDC owns and operates seven units of transitional housing for families experiencing
undue hardships or women and children who are victims of domestic violence. Rent is income restricted and is
based on a small percentage of each family’s household income.
* MULTI-FAMILY RENTAL PROGRAM - MHDC owns seven affordable rental complexes, consisting of 244 units for
families and seniors at or below 60 percent Area Median Income (AMI). East Coast Property Management
(ECPM), the property management company owned by MHDC also provides management services to over 2,000
affordable rental units in Delaware.
« EMERGENCY HOME REHAB PROGRAM - MHDC became stewards of this well-known, high-performing program in
the fall of 2011. During 2010, the program completed repairs on roughly 300 homes in Delaware with the
assistance of project volunteers who donated over 8,300 hours. Roughly half of all those served by the program
were of minority status and 65 percent of all homes repaired were owned by senior citizens and/or persons with
disabilities.
* SELF-HELP HOUSING PROGRAM - MHDC’s premier homeownership program is offered as an alternative path to
homeownership for families. MHDC staff provides eligibility determination, loan packaging/processing, pre-
construction training, construction training, onsite construction guidance skill training, and post-homeownership
counseling. Working in small groups of families, participants help build each other’s homes during a year-long
construction process at 30 hours a week. Families average over $32,000 in sweat equity per home. To date, over
125 affordable homes have been developed through the program.
e¢ NEW CONSTRUCTION, SINGLE-FAMILY HOUSING PROGRAM - Provides conventional homeownership programs
where participants design homes based on individual choice. MHDC completes all phases of the construction.
* PRESERVATION ACTIVITY - MHDC prevents existing affordable housing units from becoming substandard, by
acquiring vacant, foreclosed homes, rehabilitating them, and bringing them up to code. Funding is secured and
packaged by MHDC staff through loans and grants.
Other activities include pre- and post-occupancy homeownership counseling, financial literacy training, and
construction-based job training. We believe providing these services meets the needs of our communities, fulfills our
mission, and promotes community stabilization.
Página 36
im
AFFORDABLE HOUSING SOLUTIONS:
BOARD OF DIRECTORS
MHDC’s activities are governed by a well-respected Board of Directors. Our board represents a cross-
section of the communities we serve and are able to lend insight and direction for our housing activities.
© Matthew T, Parks, Board Chairperson — Currently employed as the Community Reinvestment
Act (CRA) Officer at Discover Bank, Greenwood, DE.
© Thomas Houlihan, Vice Chair — Currently employed as the Head of Commercial and
Community Development Lending at ING Direct, Wilmington, DE.
» Kevin J. Gillis, Board Member — Currently employed as the Delaware Sales Manager at Citizens
Bank, Wilmington, DE.
¢ Gary Smith, Board Member — Currently employed as the Director of Capital Resources for the
Delaware Economic Development Office (DEDO).
e Timothy Riley, Board Member — Currently employed by the Kent Conservation District, Dover,
DE.
© Margaret (Peggy) Gallego, Board Member — Currently retired. Previously employed as a
Radiology Assistant at Milford Memorial Hospital, Milford, DE.
e Linda Rogers, Board Member — Currently retired. Previously employed as the President of
Milford Jaycees, Milford, DE.
© June Barto, Board Member — Currently retired. Previously employed as the Secretary to the
Milford City Council and as a Teacher’s Assistant at Milford School District both located in
Milford, DE.
e Rev, James M. Holt, Board Member — Current serves as Senior Pastor of Mt. Enon Baptist
Church, Milford, DE. Previously served in the U.S. Air Force as a Chief Master Sergeant until
his retirement in 1983.
«© Harold Truxon, Board Member — Currently working part-time as a Greeter at Wal-Mart.
Previously a local restaurant owner in Ellendale, DE.
¢ Richard, Beauchamp, Board Member ~ Currently retired. Previously employed as the Assistant
Manager at Discover Bank, Greenwood, DE.
Página 37
—_
AFFORDABLE HOUSING SOLUTIONS
STAFF BACKGROUND
MHDC’s ability to meet program goals is demonstrated by the experience and expertise of our
management team and key program staff. MHDC's management structure comprises David Moore,
President/CEO and Russell Huxtable, Vice President/COO, both of whom report directly to MHDC's
Board of Directors. As the agency's key leader, Mr. Moore has worked in the nonprofit housing
industry at a management level for over two decades. He is responsible for the long-term vision of
the agency and its accordance with MHDC’s mission.
Mr. Huxtable oversees operations of MHDC’s housing programs and has over ten years experience
in management and nonprofit housing. Mr. Huxtable has 10 years management experience, 12
years nonprofit housing experience, 10 years Self-Help Housing experience, and a Bachelor's degree
in Political Science. He is President of National Rural Self-Help Housing Association and an
appointee to the State of Delaware Council on Housing.
Key program staff members include:
(1) Fred Traute, Housing Preservation Manager, Fred has Fred has 36 years Air Force
and Federal Civil Service experience in a variety of Maintenance, Quality and
Management capacities. He recently completed the Non-Profit Management Certificate
Course at the University of Delaware and comes to our Project by way of
volunteerism;
(2) Frances Cardaci, Preservation Coordinator, Fran retired from the USAF following
a career that included flying as a C-5 Instructor Flight Engineer and as an Instructor
Weapons Director aboard AWACS aircraft. She served as Chief of Operations Group
Readiness in the 552 Air Control Wing at Tinker, responsible for the deployment
preparedness of2000 airmen in five squadrons. Fran earned a bachelor's degree in
Business Management from Wilmington College in 1990 and an MBA from Oklahoma
City University in 1996. As a former small business owner and marketing research
analyst for a major building contractor she brings a breadth of knowledge and
experience to help ensure the Project's continued success; &
(3) Debbie White, Intake Coordinator. Ms. White She is often the first contact a client
in need has with our program. Debbie's considerable background and in depth
knowledge of the housing and construction industries enables her to get to the root of
a client's issues and get the appropriate help on its way. In addition to completing
client intakes, Debbie maintains client and volunteer files, prepares PowerPoint
presentations of prospective clients for the project's oversight committees while also
handling the day to day office operations.
The project also employs two full-time preservation construction staff members and utilizes
volunteers for many of their home repairs.
Página 38
First State RC D Emergency Home Repair Project
Demographic and Statistical Summary FY 2011
4July 2010 thru 30 June 2011
CLIENT PROFILE BY HEAD OF HOUSEHOLD ON COMPLETED REPAIR SITES*™*
Head of Household Type | _NewCastle [Kent [Sussex |) Totals
[ath tr [ YTD | 4thatr [ YTD” | 4thatr [ yro | 4th@tr | YTD _|
eoteaded tt eS et
Female Headed a) ee): Oy ) )
MaleHeaded CPCS Cat
Disabled/ElderlyHeaded | 3|_——Sst2|_—SsisS| af 43]
= DigabledHeaded| of at Tata taf |
[Elderly Headed] tT et 23
eo “Disabled Elderly eee OT ee es
Single Person 1 P| ') |)
HOTALS te 8
CLIENT PROFILE BY AGE OF FAMILY MEMBERS IN HOMES COMPLETED
New Castle
‘Totals
anor | vip amar | YtD_| aha | Yio | 4thatr[ YTD _|
chiarenunderis—— |r|
ee en et cabled oni |} of
eS ae <a <2 Zt
Elderiy 65 & der fa] taf aa
[.) Disabled aduitover78|_ 7 5 a) re C1) 7 A
HOTALS e859 62]
Shelter Type [New Castle | Kent [Sussex | Totals
an air | YiD [amar [Yio | thaw [ Yo | athaw [ YTD |
Stick Built ee =) | |) 2 EF)
Mobile Home +. a, 25] soft) SCS] a7
Double Wide ol Oa ta a
rOTALS 28] ea
lath Gtr [YTD | 4thatr [| YTD [| athatr [ yrb_ | 4thatr [YTD _|
White ea at at a7
Black safe] 8] 150
Hispanic ef
Native American Cf
AsianAmerican™ | SCC ff
A ) A) ) |) I)
| ||) [344]
“Completed = homes in which all approved repairs have been completed.
Página 39
First State RC D Emergency Home Repair Project
Demographic and Statistical Summary FY 2011
1July 2010 thru 30 June 2011
and Quarter _———«dt|—S—
24
FAL FY TD viatio oh font: 0%
4th Quarter |
TOTASRYID. Pees,
o
1st-Quarter®:
2nd Quarter
3rd:Quarter *- *
4th Quarter
TOTAL: FYTD
* County CDBG Program
“Dover CDBG Subrecipient Grant Program
*“USDS-Rural Development
eta aa
as
Página 40
‘—_
AFFORDABLE HOUSING SOLUTIONS
FUNDING SOURCES
Home Repair Project Funding Sources - 2012
Source Amount Status
Delaware State Housing Authority $375,000.00 Approved
DE Grant-in-Aid $33,000.00 Approved
Palmer Home Foundation $35,000.00 Pending
Rawlins & Potter Trusts $40,000.00 Pending
City of Dover CDBG Sub recipient $40,000.00 Pending
Discover Bank $35,000.00 Pending
JP Morgan Chase $240,000.00 Expected
Kent County Levy Court $6,500.00 Approved
Misc/Indiv. Donations $3,500.00 N/A
Total Revenue $808,000.00
Página 41
MILFORD HOUSING DEVELOPMENT CORPORATION AND
AFFILIATES
{A DELAWARE NOT-FOR-PROFIT CORPORATION)
COMBINED FINANCIAL STATEMENTS
DECEMBER 31, 2010
Página 42
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
TABLE OF CONTENTS
DECEMBER 31, 2010
INDEPENDENT AUDITOR’S REPORT
MORTGAGOR’S CERTIFICATION
MANAGEMENT AGENT'S CERTIFICATION
COMBINED FINANCIAL STATEMENTS
Combined Statement of Financial Position
Combined Statement of Activities
Combined Statement of Functional Expenses
Combined Statement of Cash Flows
Notes to Combined Financial Statements
SUPPLEMENTAL INFORMATION
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL (COMBINED REPORT
APPLICABLE TO INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON
AN AUDIT OF FINANCIAL STATEMENTS AND INTERNAL CONTROL OVER
COMPLIANCE FOR MAJOR FEDERAL PROGRAMS)
26-27
‘INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH SPECIFIC PROGRAM
REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON
EACH MAJOR FEDERAL PROGRAM
28
Página 43
Robert B. Lank, C.P.A.
Terrence Jobmson, C.P.A.
Richard L. Tull, C.P.A.
Gary W. Turtle, C.P.A.
John E. Cullen, Jr, CPA.
Robert B. Lank, Jr, CPA.
LANK, JOHNSON & TULL
Certified Public Accountants
P.O. Box 418 ° 521 N. Marker St. Ext. ¢ Seaford, Delaware 19973
P.O. Box 253 * 268 Milford-Harrington Highway « Milford, Delaware 19963
1475 8. Governors Avenue * Dover, Delaware 19904
Seaford Office
(302) 629-9543
Fax (302) 629-3501
Milford Office
(302) 422-3308
Pax (302) 422-4782
Dover Office
(302) 736-2618
Fax (302) 736-5522
INDEPENDENT AUDITOR'S REPORT
Board of Directors
Milford Housing Development Corporation
Milford, Delaware
We have audited the accompanying combined statement of financial position of Milford Housing Development
Corporation (a nonprofit organization) and Affiliates as of December 31, 2010, and the related combined statements
of activities, functional expenses and cash flows for the year then ended. These combined financial statements are
the responsibility of Milford Housing Development Corporation’s management, Our résponsibility is to express an
opinion on these combined financial statements based on cur audit. The prior year summarized comparative
information has been derived from the organization's December 31, 2009 financial statements and, in our report
dated April 6, 2010 we expressed an unqualified opinion on these financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the combined financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the combined financial
statements. An audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall combined financial statement presentation, We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the combined financial statements referred to above present fairly, in all material respects, the
combined financial position of Milford Housing Development Corporation and Affiliates as of December 31, 2610,
and the combined changes in its net assets/parters’ capital, and its combined cash flows for the year then ended, in
conformity with accounting principles generally accepted in the United States of America,
In accordance with Government Auditing Standards, we have aiso issued our report dated April 11, 2011 on our
consideration of Milford Housing Development Corporation and Affiliates’ internal control and on our tests of their
compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose
of that report is to describe the scope of our testing of internal control over financial reporting and compliance and
the results of that testing, and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards
and should be considered in assessing the results of our audit.
AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUN TANTS * PRIVATE COMPANIES PRACTICE SECTION
DELAWARE SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
Página 44
-2-
Our audit was performed for the purpose of forming an opinion on the combined financial statements of Milford
Housing Development Corporation taken as a whole. The accompanying schedule of expenditures of federal awards
is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-
133 Audits of States, Local Governments, and Non Profit Organizations and is not a required part of the combined
financial statements of the Corporation. The other supplemental information included in the report is presented for
the purpose of additional analysis and is not a required part of the combined financial statements of Milford Housing
Development Corporation. Such information has been subjected to the auditing procedures applied in the andit of the
combined financial statements and, in our opinion, is fairly stated in all material respects, in relation to the combined
financial statements taken as a whole.
Seaford, Delaware
April 11, 2011
Página 45
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
MORTGAGOR’S CERTIFICATION
We hereby certify that we have examined the accompanying combined financial statements and supplemental information of
Milford Housing Development Corporation and Affiliates and, to the best of our knowledge and belief, the same are accurate
and complete.
President
Milford Housing Development Corporation
51-02 18904
Alte laou
Date
Página 46
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
MANAGEMENT AGENT’S CERTIFICATION
We hereby certify that we have examined the accompanying combined financial statements and supplemental information of
Milford Housing Development Corporation and Affiliates and, to the best of our Knowledge and belief, the same are accurate
and complete.
Management Agent
East Coast Property Management, Inc.
51-0385798
1h 3-n
Date
Página 47
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES.
ASSETS:
Cash
Tenant Accounts Receivable
Accounts Receivable - Other
Construction in Progress
Unconditional Promises to Give (Restricted $547,125)
Investments
Funded Escrows and Reserves
Tenant Security Deposits Escrow
Intangible Assets (Net)
Deposit on Contract
Property and Equipment (Net)
TOTAL ASSETS
Accounts Payable
Accrued Interest Payable
Seeurity Deposits Funded
Short-Term Debt
Long-Tenn Debt
TOTAL LIABILITIES
PARTNERS’ CAPITAL/NET ASSETS:
Partners' Capital
‘Net Assets:
Unrestricted
Temporarily Restricted
TOTAL PARTNERS’ CAPITAL/NET ASSETS
TOTAL LIABILITIES, PARTNERS' CAPITAL AND NET ASSETS
COMBINED STATEMENT OF FINANCIAL POSITION
DECEMBER 31, 2010
MEMO
ONLY
DECEMBER 31],
Milton Marshail rd
Corporate Landing, LP Manor, LP Crossing, LP 2010 2009
$ 575,162 $ 37,164 $ 29,124 $ 20,783 $ 662,233 3 738,657
12,703 3,396 2 28 16,129 19,326
42,644 . 15,467 12,859 70,970 80,493
55,647 : - - 55,647 249,286
676,375 : . - 676,375 688,598
131,078 . - - 131,078 118,813
744,705 248,384 276,846 149,021 1,418,956 1,321,205
35,539 19,311 8,982 41,138 74,970 76,332
13,788 2,114 - 14,900 30,802 33,024
325,000 - - * 325,000 :
11,634,877 2,498,064 2,320,972 4,765,279 21,219,192 21,732,398
$14,247,518 $_ 2,808,433 $_ 2,651,393 $__ 4.974.008 3 24.681,352 $25,058,132
$ «267,338 $ 12,860 3 10,120 $ 17,284 3 307,602 $ 210,699
8,316 1,527 1,709 1,801 13,353 13,742
37,351 19,311 8,982 11,138 77,282 76,915
1,518,882 6,968 5,000 4,336 1,535,186 1,621,835
9,262,096 3,574,033 2,173,741 2,533,722, 17,843,592 17,538,614
11,094,483 3,614,699 2,199,552. 2,368,281 19,477,015 19,361,805
- (1,054,650) 174,995 2,256,706 1,377,05T 1,732,585
1,861,205 - - - 1,861,205 1,958,730
1,291,830 248,384 276,846 149.02) 1.966.081 2.005.012
451,841
$2,651,393
814247 518
806,266
S_2,808433
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS,
2,405,727
8 4974,008
5,204,337
$24,681,352
5,696,327
525,058 152
wu
Página 48
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
COMBINED STATEMENT OF ACTIVITIES:
FOR THE YEAR ENDED DECEMBER 31, 2010
UNRESTRICTED NET ASSETS
Support -
Foundations, Churches and Corporations.
Federal Financial Assistance
State Financial Assistance
Net Assets Relea: ictions
REVENUE:
Rent
Construction Services
Interest
- Other Revenue
TOTAL UNRESTRICTED SUPPORT AND REVENUE
EXPENSES:
Progeasn Services
Self Help
Adams Street
Walnut Sireet
Academy Apartments
Greenwood Acres Apartments
Transitional Housing
Blair Apartments
Acom Acres
Park Royal Apartments.
Milton Landing, LP
Mazsshall Manor, LP
Hurd’s Crossing, LP
Consfruction Services
Total Program Services
Support Services
‘Management and General
INCREASEADECREASE) IN UNRESTRICTED NET ASSETS/PARTNERS CAPITAL
TEMPORARILY RESTRICTED NET ASSETS
Federal Financial Assistance
Foundations, Churches and Cerporatians
State Financial Assistance
Net Assets Released from Resisicticns:
Restrictions Satisfied by Payments
INCREASE (DECREASE) IN TEMPORARILY
RESTRICTED NET ASSETS
CHANGE IN NET ASSETS/NET INCOME (LOSS)
NET ASSETS/PARTNERS' CAPITAL - BEGINNING
NET ASSETS ACQUIRED - ACORN ACRES
PARTNERS’ CAPITAL CONTRIBUTIONS DURING THE YEAR
NET ASSETS/PARTNERS' CAPITAL - BNDING
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS.
1,505,889
3,457,524
332,456
40,107
42,869
64,646
379,528
43,129
87,644
281,020
296,718
381,993
336,153
369,575
686,183
3,142,021
768,562
3,910,583
a SEALE
(453,059)
290,000
40,000
(368,931)
8931.
(491,990)
5,696,327
3_ 5,204,337
MEMO
ONLY
DECEMBER 31,
2010 2009
$ 669,780 $ 399,636
879,424 927,260
33,500 42.150
1,582,704 1,369,046
368.931, 42245
1,953,635 1,414,291
791869 812,235
623,474 2,278,697
14,617 20,966
75,929 80,331
Sig
4,603,520
Oe
270,963
38,060
34,144
78,070
184,537
48,447
75326
273,998
289,770
414,768
342,661
359,692
2,358,876
238,870 |
4,769,242
1,049,443
pe NEE
5,818,685
2S EE,b8) |
(1,215,165)
651,298
32,509
(42,245)
641,562
(573,603)
6,023,982
137,673
408,275
$ 5,696,327
Página 49
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
PROGRAM SERVICES
ADAMS WALNUT ACADEMY, ACRES BLAIR, ACORN.
SELF HELP STREET STREET APARTMENTS APARTMENTS. HOUSING APARTMENTS. ACRES
Compensation and Related Expenses S$ 251,202 - $ - $ 9,506 $ 14,647 3 2,372 Ry 7,984 $32,067
Advertising 3,211 - . - 47 208 - 61
Automotive 10,448 - - 249 - “ 226 -
Project Costs 639 - - . ~ . - :
Depreciation and Amortization 8416 $3,131 6,265 10,293 38,137 11,448 21,151 62,500
Donations . “ “ . " - . “
Dues and Subscriptions 3,514 - - a . 4 : -
Insyrance
Property and Casualty 4,552 404 169 2,480 4,267 2,644 2,809 10,714
Workmen's Compensation 3,552 “ - 438 157 108 295 1,296
Interest - 15,987 14,144 2,206 22,268 - 25,275 53,790
Maintenance and Repairs . 7,509 10,481 13,518 13,363 11,249 17,197 31,383
ect Ue
Bad Debts - - » - - - . 1,406
Electricity and Fuel - 7,696 11,020 2,937 35,203 3,032 139 9,787
Management Fees - . ~ 7,074 17,472 - 3,000 14,716
Security - - - - 5,980 - . 7,068
Trash Removal - - 3,260 2,214 . 30 9,556
‘Water and Sewer . - - 3,036 30,240 420 6.105 46,290
Rent 30,000 - - - 1,366 5,175 . 3,290
Professional Fees 5,000 3,389 40 1,750 7,372 5,278 1,476 8,452
Supplies
Office 5,897 - - 2,442 1,541 428 1,234 2,831
Operating - . 373 9,290 > 729 5,274
Taxes
Real Estate . . » . 2,539 - - -
Other Taxes . - 150 140 1,283 400 . 2,907
Telephone 2,694 - - 2244 2,142 363 - 7,632
Travel and Lodging 3,331 = . - - : - :
TOTAL $ 332,456 40,107, $ 42,869 64,646 179,528 43,129 $ $7,644 _S_281,020
COMBINED STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED DECEMBER 31, 2010
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS.
Página 50
Compensation and Related Expenses
Advertising
Automotive
Project Costs
Depreciation and Amortization
Donations
Dues and Subscriptions
Insurance
Property and Casualty
Workman’s Compensation
Interest
Maintenance and Repairs
Occupancy
Bad Debts
Electicity and Fuel
Management Fees
Security
Trash Removal
‘Water and Sewer
Rent
Professional Fees
lies
Office
Operating
Taxes
Real Estate
‘Other Taxes
Telephone
Travel and Lodging
TOTAL
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
COMBINED STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED DECEMBER 31, 2010
SUPPORTING
PROGRAM SERVICES SERVICES MEMO ONLY.
MILTON. MARSHALL HURD'S. CONSTRUCTION MANAGEMENT AND
PARKROYAL LANDING LP MANORLP CROSSING. LP SERVICES GENERAL 2019 TOTAL, 2009 TOTAL
$ 40,289 g 35,039 $ 39,248 $ 37,418 $ 50,500 3 340,381 $ 860,653 Bi) 1,087,244
- . - - - 11,510 15,037 2,350
882 . . . - - 11,803 43,737
- - - - 562,681 141,480 704,800 2,192,795
34,089 85,711 111,422 131,454 39,086 62,217 647,320 633,631
. - - - - 6,059 9,577 9,556
13,784 13,312 15,045 9,725 * 38,084 160,889 191,821
1,862 1,314 2,608 2,116 412 6,188 20,346 37,102
64,685 89,895 50,473 85,212 16,676 63,511 484,124 523,178
23,357 28,995 24,601 27,105 1,756 23,825 240,539 217,230
1,837 1,461 - 348 . 4,871 9,923 4,101
8259 43,183 5,832 5,579 - 11,446 $4,113 93,631
19,813 27,376 26,256 21,874 - - 137,581 127,359
2,101 7,788 3,673 2,808 - - 29,398 24,175
10,611 10,899 4,607 3,000 . - 44,177 36,127
21,452 16,752 14,844 22,376 : : $31,545 137,103
973 365 437 2,090 - 3,850 47,246 53,280
8,033 13,532 8,000 8,250 8,048 36,647 145,252 446,552
2,672 2,846 3,279 3,920 - 21,466 48,456 77,187
12,794 6,816 5,403 1,519 1,002 4529 $0,526 59,880
3,483 15,406 13,351 18,810 - 259 53,847 $6,565
3,516 6,632 4,887 3,280 22 1,600 24,817 28,954
2,230 2,691 2,185 2,694 - $,353 30,225 34,195
5 - - - - 5,586 8.917 932.
$296,718 $ 381,993 By 336,153 3 369,575 $ 686,183 3 768,562 $ 3,910,583 $ 5,818,685
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS.
Página 51
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
COMBINED STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED DECEMBER 31, 2010
CASH FLOWS FROM OPERATING ACTIVITIES:
Support
Revenue
EXPENSES:
Self Help
Academy Apartments
Acom Acres
Adams Street
Walnut Street
Greenwoed Acres Apartments
Transitional Housing
Blair Aparimenis
Park Royal
Milton Landing, LP
Marshall Manor, LP
Hurd's Crossing, LP
Construction Services
Management and General
NET CASH FROM OPERATING ACTIVITIES
CASH FLOWS FROM INVESTING ACTIVITIES:
Acquisition of Property and Equipment
Deposit on Contract
Restricted Accounts
Acquisition of Acorn Acres Operating Account
Tavestment Transactions
NET CASH FROM INVESTING ACTIVITIES
CASH FLOWS FROM FINANCING ACTIVITIES:
Proceeds from Long-Term Borrowings
Proceeds from Short-Term Borrowings
Capital From Limited Partner
Principal Payments on Short-Term Borrowings
Principal Payments on Lorig-Term Borrowings
NET CASH FROM FINANCING ACTIVITIES
NET CHANGE IN CASH AND EQUIVALENTS
CASH AND CASH EQUIVALENTS:
Beginning of Period
End of Period
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS.
MEMO
ONLY
DECEMBER 31,
2010 2009
$ 1,924,927 $ 1,672,570
1,796,622 3,905,742
(130,401) (262,547)
(45,334) (67,707)
(184,639) (167,339)
(34,976) 32,929)
(36,604) (27,879)
(138,890) (169,128)
1.681) (36,999)
(66,809) (36,217)
(212,801) (192,441)
(222,977) (254,665)
(196,298) (212,391)
(196,114) (167,623)
(349,938) (1,951,095)
(720,246) 4,027,797)
1,153,841 951,555
(498,929) (882,653)
325,000) -
(96,022) (66,600)
- 5,152
- (10,000)
(919.951) (954,101)
880,697 693,491
150,000 1,359,586
- 108,275
(935,697) (90,906)
(405,314) (2,687,613)
(310,314) (617,167).
(76,24) (619,713)
738,657 1,358,370
$ 662,233 $738,657
Página 52
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -10-
COMBINED STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED DECEMBER 31, 2010
MEMO
ONLY
CASH FLOWS FROM OPERATING ACTIVITIES: . DECEMBER 31,
2010 2009
Change in Net Assets/Net Income (Loss) $ (491,990) $ (573,603)
ADJUSTMENTS TO RECONCILE CHANGE IN NET
ASSETS TO NET CASH FROM OPERATING ACTIVITIES:
Depreciation and Amortization 647,320 633,631
(Gain)/Loss on Investments (12,265) (11,349)
Cost of Lots Soid 596,204 627,286
Gncrease) Decrease in Operating Assets:
‘Tenant Accounts Receivable . 3,197 (16,570)
Construction in Progress 193,639 437,296,
Accounts Receivable-Other 9,523 54,728
Unconditional Promises to Give 12,223 (380,283)
Increase (Decrease) in Operating Liabilities:
Accounts Payable 22,669 (30,033)
. Accrued Interest Payable 173,322 210,452
NET CASH FROM OPERATING ACTIVITIES $ 1,153,841 $951,555
Cash Paid for Interest $ 310,802 $312,726
NON CASH INVESTING AND FINANCING:
Harmony Hill Improvements in Accounts Payable
Acorn Acre's Assumption of Property and Loan
$ 184,234 $ -
: 132,521
TOTAL NON CASH INVESTING AND FINANCING
$ 184,234 $ 132,521
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS.
Página 53
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -ii-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE J - ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
Milford Housing Development Corporation (MHDC) (a Delaware Not-For-Profit, Non-Stock Corporation), (the “Corporation”)
was organized for the purpose of promoting quality housing opportunities for disadvantaged, elderly and low-income families,
The Corporation owns and operates eight apartment complexes consisting of 244 units and an additional 7 units of Transitional
Housing, along with various construction activities. Three of the projects are limited partnerships for which MHDC is the
general partner. The Corporation and management agent are required to operate the projects in accordance with the terms as
outlined in the reguiatory agreements, mortgage agreements, management agreements and management plans. In addition, the
Corporation has received various grants from USDA, Rural Development, the State of Delaware, businesses and private
foundations. The Corporation is a qualified “Community Housing Development Organization”, as defined in HUD’s HOME
investment Partnerships Program, and as such, is eligible for certain loans and grants.
The Corporation’s programs include:
Academy Apartments — Milford, Delaware — 11 units of housing provided assistance by the U.S. Department of Housing and
Urban Development (HUD) in the form of Section 8 Housing Assistance Payments. Project financing through USDA, Rural
Development (RD) provides interest subsidies pursuant to Section 521 of the Housing Act of 1949.
Transitional Housing — Milford, Delaware — 3 units provide shelter for the temporarily homeless, which are financed by the
Delaware State Housing Authority (OSHA) under the HUD HOME program. Residents of the transitional housing are provided
counseling services to help them obtain permanent housing, employment, financial assistance, and to help them with substance
abuse.
Greenwood Acres ~- Greenwood, Delaware — 28 units of elderly housing with financing provided by RD under the National
Housing Act of 1949. The project receives interest subsidies as well as rental assistance payments from RD.
Self Help Housing — a program that provides technical assistance and construction financing to eligible families constructing
their own single family homes, The program is funded by RD and is projected to provide assistance on 23 homes in Kent and
Sussex County over a two year period,
Blair_ Apartments — Milford, Delaware — 10 units of unassisted housing financed by Delaware Community Investment
Corporation (DCIC).
Marshall Manor, LP — Milford, Delaware —- consists of 36 elderly, low-income housing units, The corporation developed and
sponsored this low-income housing project that qualifies for tax credits. The credits were sold to outside investors. MHDC
owns Marshall Manor, ac, which is the general partner in Marshall Manor, LP, the owner of the apartment complex. This
project's financial information has been combined into these financial statements,
Cedar Creek Landing — Lincoln, Delaware - a subdivision of eighty two building lots, most of which have been used for the Self
Help Housing program. The other lots were sold to qualifying buyers.
Park Royal — Milton, Delaware — 32 units of housing provided assistance by HUD in the form of Section 8 Housing Assistance
Payments. Project financing through RD provides interest subsidies pursuant to Section 521 of the Housing Act of 1949.
DSHA has also provided funding for this project.
Milton Landing, LP — Milton, Delaware - consists of 48 low-income housing units. The corporation developed and sponsored.
this low-income housing project that qualifi ies for tax credits. The credits were sold to outside investors. MHDC owns Milton
Landing, Inc. which is the general partner in Milton Landing, LP, the owner of the apartment complex, This project’s financial
information has been combined into these financial statements.
Página 54
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -12-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE 1 - ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED):
Hurd’s Crossing, LP — Felton, Delaware — a 36 unit senior housing project. The Project’s permanent financing settlement took
place on November 13, 2008. The corporation developed and sponsored this low-income housing project that qualifies for tax
credits. The credits were sold to outside investors. MHDC is the owner of Hurd’s Crossing, Inc., the general partner in Hurd’s
Crossing, LP. This project’s financial information has been combined into these financial statements.
Acorn Acres Apartments - Georgetown, Delaware - On November 30, 2009, Milford Housing Development Corporation agreed
to take over operation of the real estate activities and to assume the debt associated with the real estate from Interfaith Mission
of Sussex County, Inc. The apartment complex consists of 24 units located in Georgetown; Delaware. Project financing
through Rural Development provides interest subsidies pursuant to Section 521 of the National Housing Act. The Delaware
State Housing Authority (DSHA) via the Housing Development Fund and the HOME Investment Partnerships Program
provided additional financing.
Smyma Transitional — Smyrna, Delaware — 4 units provide shelter for the temporarily homeless, which are financed by the
Delaware State Housing Authority (DSHA) under the HUD HOME program. Residents of the transitional housing are provided
counseling services to help them obtain permanent housing, employment, financial assistance, and to help them with substance
abuse.
Easigate Farms — Milford, Delaware — a proposed subdivision to be used for Self-Help lots, multi-family rental and townhouse
units.
Harmony Hill — Camden, Delaware — a thirty-one lot subdivision to be used for Self-Help lots.
Broad Acres — Seaford, Delaware — a seventeen lot subdivision to be used for Self-Help lots.
New Horizons — Sussex County, Delaware — a proposed fifty lot manufactured home subdivision that is a derivation of the land
trust concept. The land will be owned by a land trust, thereby controtling the cost of the homes and to whom they can be sold.
The homes are targeted to families of modest means.
Manchester Manor — Laurel, Delaware — a fourteen lot subdivision used for Self-Help lots with one lot remaining.
Addms Street — Georgetown, Delaware — nine units of unassisted housing financed by First State Community Loan for
disadvantaged, single, adult, working men.
Walnut Street — Milford, Delaware — three units of unassisted housing financed by NCALL.
Construction Services — the Corporation is engaged in various construction activities that promote affordable housing. The
most significant of these activities was the construction of Hurd’s Crossing. Mid-State Residential, LLC, is a single member
limited liability company, created by MHDC in November 2008, that was created to reduce liability from the construction
services activity.
The following is a summary of significant accounting policies followed in the preparation of the financial statements:
Recognition of Donor Restrictions
Support that is restricted by the donor is reported as an increase in uneestricted net assets if the restriction expires in the
reporting period in which the support is recognized. All other donor-restricted support is reported as an increase in temporarily
or permanently restricted net assets depending on the nature of the restriction. When a restriction expires, temporarily restricted
net assets are reclassified to unrestricted net assets.
Página 55
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -13-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE 1 - ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED):
Property and Equipment
Donations of property and equipment are recorded as support at their estimated fair value. Such donations are reported as
unrestricted support unless the donor has restricted the donated asset to a specific purpose. Assets donated with explicit
restrictions regarding their use and contributions of cash that must be used to acquire property and equipment are reported as
restricted support. Absent donor stipulations regarding how long those donated assets must be maintained, the Corporation
reports expirations of donor restrictions when the donated or acquired assets are placed in service as instructed by the donor.
The Corporation reclassifies teraporarily restricted net assets to unrestricted net assets at that time. Major acquisitions are
capitalized while repairs and maintenance charges are expensed to operations. Property and equipment are depreciated using
accelerated and straight-line methods.
Income Taxes
The Corporation is exempt from income tax under Section 501(c)(3) of the Internal Revenue Code.
Financial Statement Presentation
Under current accounting standards, management is required to report information regarding its financial position and activities
according to three classes of net assets; unrestricted net assets, temporarily restricted net assets, and permanently restricted net
assets. In addition, management is required to present a statement of cash flows. The accompanying financial statements have
been prepared using the accrual method of accounting.
Cash and Cash Equivatents
For purposes of the statement of cash flows, management considers all unrestricted highly liquid investments with an initial
maturity of three months or fess at acquisition to be cash equivalents,
Estimates
The presentation of financial statements in conformity with accounting principles generally accepted in the United States of
America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Actual
results may differ from these estimates and assumptions.
Combining Policy
MHDC is the owner of the general partners in Milton Landing Limited Parmership, Marshall Manor Limited Partnership and
Hurd’s Crossing Limited Partnership. Generally accepted accounting principles require combined financial statements when
control is significant, such as a general partner in a limited partnership. These financial statements present all accounts of these
entities. Inter-entity receivables and payables have been eliminated. The capital of the Limited Partnerships are not available
to the Organization for operational uses.
Accounts Receivable
Tenants’ share of rents are due the first of each month and are considered delinquent after the tenth of the month. Rural
Development subsidies are requested near the end of the month and are usually received in the subsequent month. HUD
subsidy requests are submitted at the beginning of the month and are usually received in the same month, Accounts are written
off once a tenant has been evicted. No allowance for doubtful accounts is recognized since the amount is deemed immaterial.
Página 56
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -14-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE i - ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED):
Memo Totals
The accompanying statements of financial position, statement of activities, cash flows and functional expenses reflect totals for
2009. The totals are shown to facilitate financial analysis and are not required by accounting principles generally accepted in
the United States of America.
NOTE 2 - RESTRICTIONS ON ASSETS:
The promises to give as of December 31, 2010, are unconditional and primarily are due from the State of Delaware under the
Grant in Aid Program and the United States Department of Agriculture, Rural Development, Self Help Housing Program. All
promises are due within a one or two year time frame. Other restricted amounts are held in various escrow accounts and require
approval from funding sources before amounts can be withdrawn.
Temporarily restricted net assets are available for the following purposes:
Payment of Taxes and Insurance $ 128,808
Payment of Major Repairs, Maintenance and Replacements 937.860
Payment of Self Help Expenses 310,763
Payment of Transitional Housing Operating Costs/Deficits 11,447
Acquisition of East Coast Property Management, Inc. 290,000
Park Royal Site Work 10,018
Residual Receipts and Working Capital Reserves 277,185
TOTAL $ 1,966,081
Under the terms of various agreements, management of the housing projects can make no distributions or pay compensation to
the incorporators, officers or Board of Directors, unless approved by the funding source,
The Corporation is required to maintain separate bank accounts for the Self Help Housing program and the Community
Housing Development Organization (CHDO) grant.
NOTE 3 - INVESTMENTS
The Corporation has invested in various open end mutual funds and a bank deposit sweep account with Morgan Stanley Smith
Barney. The mutual funds have a fair market value of $116,670 and an original cost of $114,294. The sweep account had a
balance of $1,203 at December 31, 2010. The mutual fimds are carried at fair market value on the statement of financial
position. The Corporation also has an endowment fund with Delaware Community Foundation, in which the income and
principal is available for unrestricted use. Activity was as follows:
Morgan Endowment Total
Stanley Fund investment
Beginning Balance — January 1, 2010 $ 107,176 § 11,637 $ 118,813
Dividends and Interest 2,398 2,418 4,816
Unrealized Gains/(Loss) 8,299 (850) 7449
Ending Balance — December 31, 2010 $ 117,873 $ 13,205 $ 131,078
Página 57
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES ~15-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE 4 - PROPERTY AND EQUIPMENT:
Property and equipment are stated at cost. Depreciation is computed using the following methods and lives:
USEFUL LIVES METHODS
Buildings 40 years SL -
Equipment 5-10 years SL and MACRS
Substantially all property and equipment is restricted for use in housing opportunities for the disadvantaged.
BALANCE BALANCE
VIA0 ADDITIONS RETIREMENTS 12/31/10
Land $ 5,298,571 $ 658,579 $ 596,204 $ 5,360,946
Buildings 19,250,426 IB,AIS - 19,268,841
Equipment 1,293,860 51,103 - 1,344,963
TOTAL COST $25,842,857 $728,097 $ 596,204 25,974,750
Accumulated Depreciation (4,755,558)
PROPERTY AND EQUIPMENT (NET)
$21,219,192
NOTE 5 - DEBT:
Management has entered into the following loan agreements:
A loan was provided by RD pursuant to its Rural Housing Program under Section 515 of the National Housing Act of 1949 for
the construction of Academy Apartments in Milford, Delaware. The loan is secured by a mortgage on the project, a security
interest in personal property and an assignment of income to be derived from the project. The terms of the mortgage are as
follows:
A term of fifty years through June 15, 2030.
Monihily principal and interest payments of $807.
Interest rate of 9.0% before interest subsidies, per annum.
The interest subsidies provide an effective interest rate of 1% per annum.
Monthly deposits to an escrow account for the payment of property taxes and hazard insurance
premiums.
£ Monthly deposits to a replacement reserve to fund future improvements and replacements.
g. Balatice at December 31, 2010 was $217,006.
Pane Pp
A loan was provided by the Delaware State Housing Authority through the HOME Investment Partnerships Program, in the
amount of $207,462, for the purchase, improvement and construction of three, three bedroom transitional housing units in
Milford, Delaware. The loan is secured by a mortgage on the real estate, a security interest in personal property and an
assignment of income to be derived from the project. ‘The Joan agreement provides for, among other things:
a. Deferred payment of principal for forty years, until September 9, 2034.
b. 0% Interest
¢, Additional 5 year deferrals upon DSHA approval.
Página 58
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES ~16-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31,2010
NOTE 5 ~ DEBT (CONTINUED):
d. Housing units must be used as transitional housing to defer payment.
$12,015 of loan proceeds to be placed in an Operating Deficit Reserve Account with DSHA.
During the first two years of transitional operation, rents collected were remitted to DSHA to fund an Operating
Reserve Account. The balance in this account can be used in future years to pay operating expenses. Any excess
funds may be used to reduce the loan balance.
g. Two months following loan closing, a reserve for replacements account was established with an initial deposit
of $12,025. Monthly deposits of $150 commenced 19 months after loan closing. 24 months after closing and
on each anniversary thereafter, the monthly deposit increases by 2.5% annually.
me
A loan, dated December 14, 1995, was provided by RD, under Section 515 of the Housing Act, in the amount of $1,435,121 to
construct a 28 unit elderly housing project in Greenwood, Delaware. The loan is secured by a mortgage on real estate, a
security interest in personal property and an assignment of income to be derived from the project. The terms of the mortgage
are as follows:
A term of fifty years.
Monthly principal and interest payments of $3,080.
Interest rate of 6.5% before interest subsidies,
The interest subsidies provide an effective rate of 1%.
Monthly deposits to an escrow account for the payment of property taxes and hazard insurance
premiums.
f. Monthly deposits to a replacement reserve to fund future improvements and replacements.
g. Balance at December 31, 2010 was $1,264,089.
Pas op
A loan, dated April 3, 2008, was provided by DCIC in the amount of $573,000 for the renovations of Blair Apartments and to
refinance a previous note with CNB, formally Felton Bank,. The loan is secured by a mortgage on the real estate. The terms of
the loan are as follows:
Due April 3, 2026.
Monthly payment of principal and interest of $2,927.
Jnterest rate of 4.57%.
Balance at December 31, 2010 was $548,535.
Boop
A loan was assumed from the previous owner of Park Royal Apartments in the amount of $761,165 on July 31, 2002. Such
funds were provided by the U.S. Department of Agriculture, Rural Development pursuant to its Rural Housing Program under
Section 515 of the National Housing Act of 1949, The loan is secured by a mortgage on the Project, a security interest in any
personal property and an assignment of any income to be derived from the Project. The loan agreement provides, among other
things for:
A term of thirty years, amortized over thirty five years.
Monthly principal and interest payments of $2,153.
Interest rate of 6.75% before interest subsidies, per annum, 1% after subsidies.
Monthly deposits to an escrow account for the payment of property taxes and hazard.
insurance premiums.
Monthly deposits to a replacement reserve.
Balance at December 31, 2010 was $700,816.
pe se
rho
Página 59
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -17-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE 5 — DEBT (CONTINUED):
A loan was provided by RD to renovate Park Royal Apartments. The total amount of the loan was $573,820, including accrued
and capitalized interest of $23,820. The loan is secured by a mortgage on the Project, a security interest in any personal
property and an assignment of any income to be derived from the Project. The loan agreement provides, among other things
for:
A term of thirty years, amortized over thirty five years.
Monthly principal and interest payments of $1,691.
Interest rate of 6.75% before interest subsidies, per annum, 1% after subsidies.
Monthly deposits to an escrow account for the payment of property taxes and hazard
insurance premiums.
e. Balance at December 31, 2010 was $538,019.
Bore
DSHA provided a loan for renovating Park Royal Apartments in the amount of $1,059,457. The term of the loan is for thirty
years with interest at 3% per annum. Payments on this mortgage are deferred. DSHA holds a third mortgage on the property.
Balance at December 31, 2010, including accrued interest of $197,546, was $1,257,004.
A loan was provided by The Housing Assistance Council (HAC) in the amount of $715,080 to refinance the purchase of raw
land known as Eastgate Farms. The loan matures on July 31, 2011, or when the property is sold, whichever is earlier, with
interest at 5%, Interest is due and payable quarterly. HAC holds a mortgage on the land. Balance at December 31, 2010,
including accrued iaterest of $116,371, was $831,455.
The Housing Assistance Council (HAC) is working with MHDC to transfer a $300,000 loan from Broad Acres to Harmony
Bill. The loan matures on December 31, 2012, with no interest. Once the transfer is complete HAC will hold a mortgage on
the Jand and/or improvements at Harmony Hill.
A loan was provided by The Housing Assistance Councit (HAC) in the amount of $150,000 to purchase raw land known as
Harmony Hill. The loan matured on December 31, 2010, or when the property is sold, whichever is earlier. The loan was
refinanced in 2011 with HAC, If the loan is not paid by the due date interest will accrue at the prevailing rate. Interest is due
and payable in installments upon closing on the sale of the lots. HAC holds a mortgage on the land. Balance at December 31,
2010, was $144,000.
Wilmington Savings Fund Society provided a loan in the amount of $300,000 to refinance the main office and shop for the
Corporation, Interest is due and payable monthly at a rate of 4.25%. A! principal and any unpaid interest are due on February
15, 2011. The loan is secured by a mortgage on property in Greenwood, Delaware known as Greenwood Acres, Phase IT and
property in Camden, Delaware known as Harmony Hill. Balance as of December 31, 2010 was $152,805,
Wilmington Savings Fund Society provided a loan in the amount of $710,000 to refinance the purchase of land. The loan bears
an interest rate of 4.25% and is payable monthly. All principal and unpaid interest is due and payable on July 3, 2012. The
loan is secured by a mortgage on property in Greenwood, Delaware known as Greenwood Acres, Phase II and property in
Camden, Delaware known as Harmony Hill. Balance as of December 31, 2010 was $137,250.
Fulton Bank (formerly Delaware National Bank) provided a loan on June 2, 2005 in the amount of $490,000 for the purchase of
Broad Acres. This loan was refinanced in 2010 and bears interest at 4.00%. Principal and interest of $2,530 is due monthly.
The bank holds a mortgage against the property. Balance at December 31, 2010, was $247,498.
~ DSHA provided a loan on August 18, 1997 in the amount of $213,000, which MHDC assumed with the acquisition of Smyrna
Transitional Housing on September 8, 2007. The term of the loan is for thirty years with interest at 0% per annum, maturing
September 1, 2027. Payments on this mortgage are deferred. The loan is secured by a mortgage on the real estate. Balance at
December 31, 2010, was $213,000.
Página 60
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES - 18-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE 5 — DEBT (CONTINUED):
Wilmington Trust Company, via the Federal Home Loan Bank, provided a loan on December 8, 1996 in the amount of
$24,000, which MHDC assumed with the acquisition of Smyrna Transitional Housing. The term of the loan is for 15 years with
interest at 0% per annum, maturing December 31, 2011. Payments on this mortgage are deferred and will be forgiven at the
time of maturity. The loan is secured by a mortgage on the real estate. Balance at December 31, 2010, was $24,000.
The Corporation obtained financing in the amount of $260,000 from NCALL for the purchase of 117 N. Walnut Street in
Milford, Delaware. The loan is due on January 1, 2012. Interest at 6.5% is payable in monthly installments of $1,626.
NCALL holds a mortgage against the property financed. As of Decernber 31, 2010, the balance was $254,229.
The Corporation has available a $500,000 line of credit with Wilmington Savings Fund Society. The loan is due February
15, 2011. Interest on the loan is fixed at 5.75% and is payable monthly. The loan is secured by a mortgage on property in
Greenwood, Delaware known as Greenwood Acres, Phase I} and property in Camden, Delaware known as Harmony Hill. At
Deceinber 31, 2010, $286,500 was outstanding
The Corporation obtained financing for two pieces of equipment from CNB, formally Felton Bank. The loans mature on
December 23, 2013. Principal and interest are payable monthly in the amount of $1,974 plus interest of 6%. The Bank holds
a security interest against the equipment financed. As of December 31, 2010, the balance was $71,040.
The Corporation obtained a line of credit from County Bank for $1,170,000. The Joan matures on June 17, 2012. Interest is
payable monthly at 5.5%. The loan is secured by a first mortgage on property in Camden, Delaware known as Harmony Hill.
As of December 31, 2010, $936,775 had been drawn on this loan.
The Corporation obtained financing in the amount of $190,000 from First State Community Loan Fund (FSCLF) to pay off a
NCALL loan for Adams Street in Georgetown, Delaware. The foan matures on January 15, 2015. The interest rate is
variable, currently at 6%, which is payable in monthly installments of $1,139. FSCLF holds a mortgage against the property
financed. As of December 31, 2010, the balance was $187,993.
Milton Landing, LP’s permanent loan closing occurred on November 20, 1998:
First mortgage loan from DCIC for a 30 year term with interest at 7.32% per annum. The original loan amount was
$304,000, payable in monthly installments of $2,088. Balloon payment due after 20 years. The Partnership has given
DCIC a first morigage lien.and a security interest in all the personal property of the project as well as an assignment of all
tents and leases. Balance at December 31, 2010 was $250,301.
Second mortgage loan through the Housing Development Fund, administered by DSHA. 30 year term with interest at 3%
per annum. The loan amount was $1,701,365. Payment on the second mortgage is deferred, The Partnership has given
DSHA a mortgage lien and a security interest in all the personal property of the project as well as an assignment of all rents
and leases. Balance at December 31, 2010 including accrued interest of $611,484, was $2,312,849.
Third mortgage loan frona DSHA under the Home Program in the amount of $746,570. 3% interest over 30 years, with
deferred payment. The Partnership has given DSHA a mortgage lien and a security interest in all the personal property of
the project as well as an assignment of all rents and leases. Balance at December 31, 2010, including accrued interest of
$271,281, was $1,017,851.
Página 61
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -19-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE 5 — DEBT (CONTINUED);
Marshall Manor, LP’s permanent financing settlement took place on June 25, 2003:
First mortgage loan through Rural Development in the amount of $1,000,000. 5@ year term, with interest of 6%, subsidized
to 1%, payable in monthly installments of $2,123. Balloon payment in 30 years, Balance at December 31, 2010 was
$971,145,
Second mortgage loan through the Housing Development Fund, administered by DSHA, in the amount of $114,438. 30
year term. Deferred payment, but accruing interest at 3%. Balance at December 31, 2010, including accrued interest of
$16,063, was $130,500.
Third mortgage loan through the "HOME" Loan Program, administered by DSHA, in the amount of $880,000. 30 year
term. Deferred payment, but accruing interest at 3%. Balance at December 31, 2010, including accrued interest of
$197,096, was $1,077,096.
Hurd’s Crossing, LP’s permanent financing setilement took place on November 13, 2008:
First mortgage loan through Rural Development in the amount of $1,002,715, which includes capitalized interest of $2,715.
50 year term, with interest of 5.75%, subsidized to 1%, payable in monthly instaliments of $2,127 beginning in January,
2009. Balloon payment in 30 years. Balance at December 31, 2010 was $995,337.
Second mortgage loan through the “HOME” Lean Program, administered by DSHA, in the amount of $1,450,000. 30 year
term. Deferred payment, but accruing interest at 3%, Balance at December 31, 2010, including accrued interest of
$92,721, was $1,542,721.
As part of the Acorn Acres acquisition, the following debt was assumed as of November 30, 2009:
First mortgage loan in the original amount of $1,052,349, including accrued interest of $52,349, dated August 2, 2001.
Such funds were provided by the US, Department of Agriculture, Rural Development pursuant to its Rural Housing
Program under Section 515 of the National Housing Act of 1949. The loan is secured by a mortgage on the Project, a
security interest in any personal property and an assignment of any income to be derived from the Project. The permanent
loan agreement provides, among other things for:
A term of fifty years with a balloon payment after thirty years;
Monthly principal and interest payments of $2,295;
Jnterest rate of 6.75% before interest subsidies, per annum, 1% after subsidies;
Monthly deposits to an escrow account for the payment of property taxes and hazard insurance premiums;
Monthly deposits to a replacement reserve;
Balance at December 31, 2010 was $1,024,243.
per oe oP
Second mortgage loan from DSHA via the Housing Development Fund, in the amount of $304,736. Interest accrued at the
rate of 1% during construction and at 3% after permanent closing, but payments are deferred until the RD mortgage is paid
in full, but no later than 30 years from April 14, 2004. The loan is secured by a mortgage on the Project, a security interest
in any personal property and an assignment of any income fo be derived from the Project. Balance at December 31, 2010,
including accrued interest of $61,415, was $366,151.
Third mortgage Joan from DSHA via the HOME Investments Partnership Program, in the amount of $725,000. Interest
accrued at the rate of 1% during construction and at 3% after permanent closing, but payments on the permanent loan are
deferred until the RD mortgage is paid in full, but no later than 30 years from April 14, 2004. The Joan is secured by a
mortgage on the Project, a security interest in any personal property and an assignment of any income to be derived from the
Project. Balance at December 31, 2010, including accrued interest of $146,112, was $87 1412.
Página 62
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -20-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE 5 — DEBT (CONTINUED):
Fourth mortgage in favor of Fulton Bank, formerly Delaware National Bank, has been recorded against the Project in the
amount of $137,500. This mortgage was given in consideration of the Affordable Housing Program Subsidy granted by the
Federal Home Loan Bank of Pittsburgh to construct the project on August 2, 2001. The mortgage is for a 15-year period
and has no repayment terms as long as the Project is in comptiance with the program regulations. This liability is not
reflected on the Statement of Financial Position.
All toans with Wilmington Savings Fund Society are cross collateralized so that collateral for one loan collateralizes all loans
with Wilmington Savings Fund Society,
The loans are scheduled to mature as follows (estimated):
December 31, 2011 $ 1,535,186
December 31, 2012 1,778,815
December 31, 2013 133,460
December 31, 2014 117,212
December 31, 2015 434,792
Thereafter 15,079,313
TOTAL $ 19,078,778
NOTE 6 ~ ECONOMIC DEPENDENCE:
The Corporation is economicaily dependent on federal and state funding sources. Any significant reduction in this funding
would have a direct impact on operations,
NOTE 7 - CREDIT RISK:
The Corporation uses financial institutions that insure accounts with the Federal Deposit Insurance Corporation (FDIC).
During the year the Corporation had amounts invested at various banks in excess of federally insured limits. At December 31,
2010, the excess was $29,870 .
NOTE 8 — USDA RURAL DEVELOPMENT 502 BORROWER FUNDS:
USDA Rural Development 502 Borrower funds were reviewed and no discrepancies were noted.
NOTE 9 — PENSION PLAN:
The Corporation maintains an Internal Revenue Code Section 403(b) deferred compensation plan. MHDC contributed $5,776
to the plan for 2010.
NOTE 10 — DEPOSIT ON CONTRACT:
The Corporation entered into an agreement with Patricia Batchelor 1o purchase 100% of her ownership interest in Bast Coast
Property Management, Inc. for $650,000. A deposit was paid to Patricia Batchelor in the amount of $325,000 with the
renvaining $325,000 to be paid over sixty months with interest at 5%. The agreement is to be effective as of January 1, 2011.
Página 63
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES -21-
NOTES TO COMBINED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2010
NOTE 1] —REAL ESTATE ACTIVITIES:
The Organization capitalizes acquisition, predevelopment, development and carrying costs of land and improvements to be held
for sale as part of the Self Help Program. The costs are allocated to each building lot based on either a square footage or resale
value formula. As the lots are sold, a prorated portion of the total cost is written off against the sale.
NOTE 12 ~ IMPAIRMENT OF LONG-LIVED ASSETS:
Tn accordance with Accounting Standards Codification (ASC), No. 360, “Accounting for the Impairment or Disposal of Long-
Lived. Assets”, management reviews its properties for impairment whenever events or changes in circumstances indicate that the
carrying value of an asset may not be recovered. If the fair value is fess than the carrying amount of the asset, an impairment
loss is recognized for the difference. No impairment losses have been recognized during the year ended December 31, 2010,
NOTE 13 ~ PRIOR PERIOD ADJUSTMENT:
Acom Acres’ subsidy receivable had not been fully recognized in 2009 and prior years. The 2009 balances have been restated
to reflect this change. The net effect is to increase subsidy receivable by $8,263, decrease rental income by $791, and increase
beginning net assets by $9,054 in 2009.
Certain prior year amounts reflected on the statement of financial position and statement of cash flows have been reclassified to
give a clearer presentation of the results of operations.
NOTE 14 ~ SUBSEQUENT EVENTS:
Subsequent event inquiries and testing were performed through the report date, April 11, 2011, the date the report was available
for issuance.
NOTE 15 - CURRENT VULNERABILITY DUE TO CERTAIN CONCENTRATIONS:
The Corporation’s operations are concentrated in the low income real estate market. In addition, the Corporation operates in a
heavily regulated environment. The operations of the Corporation are subject to the administrative directives, rules and
regulations of federal, state and focal regulatory agencies, including, but not limited to, HUD, RD and/or DSHA. Such
administrative directives, rules and regulations are subject to change by an act of Congress or an administrative change
mandated by HUD, RD and/or DSHA. Such changes may occur with little notice or inadequate funding to pay for the related
cost, including the additional administrative burden, to comply with a change.
Página 64
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
SUPPLEMENTAL INFORMATION
DECEMBER 31. 2010
Página 65
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
SUPPLEMENTAL INFORMATION
REVENUE AND EXPENSES BY ACTIVITY
FOR THE YEAR ENDED DECEMBER 31,2010
PROGRAM SERVICES:
GREENWOOD
ADAMS. WALNUT. ACADEMY. ACRES. TRANSITIONAL BLAIR
SELF HELP STREET. STREET APARTMENTS, APARTMENTS, HOUSING APARTMENTS
REVENUE
Rental Income % ” $ 24,900 S$ 8298 By 83,136 $ 194,700 $ 23,232 $ 70,543
Grants Received . - . - 6,095 .
Interest Income W785 ns - 1,690 169 521 9
Other Income aa 20,912 186 2478 5,258 1,102 1,924
TOTAL REVENUE 175 45,883 8,484 87,304 200,127 30,930 T2476
EXPENSES
Compensation and Related Expenses 231,202 . - 9,506 14,647 2,372 7,984
Advertising 3,211 - . . aT 208 -
Automotive 10,448 - - 249 - > 226
Project Costs 639 - - . . * -
Depreciation and Amortization 8416 5,13] 6,265 10,293 38,137 11448 21151
Organizational Costs - * . - - - -
Donations - “ . -
Dues and Subscriptions 3,514 . . . - 4
suranee
Property and Casualty 4,552 404 769 2,480 4267 2,644 2,809
Workman’s Compensation 3,552 . . A38 187 108 295
Interest - 15,987 dd 144 2,206 22,268 - 25,278
Mbintenance and Repairs . 7,509 10,481 33518 13,363 11,249 17,397
Qecupancy
Bad Debts . “ ¥ . . . >
Hlectricity and Fuel - 7,696 11,020 2,937 5,203 3,032 139
Management Fees - - “ 7,074 17,472 - 3,000
Security oo - . - 5,980 - :
Trash Removal . - - 3,260 2,214 - 3a
Water and Sewer - . - 3,036 30,240 420 6,105
Postage . ” - - - - - -
Reat 30,000 - . - 1,366 5,175 -
Professional Fees . 5,000 3,380 40 1,750 7,372 5,278 1,470
Supplies
Office 5,897 * : 2,342 1,541 428 1,234
Operating " , . 3,173 9,290 - 729
Taxes
Real Estate . . . - . 2,539 . .
Other Taxes - : 150 140 1,283 400 +
Telephone 2,694 - - 2,244 2,142 363 -
Travel and Lodging 3,331 2 . " : : : z
JOTAL EXPENSES 332,456 40,107 : 42,869 64,646 179,528 43,129 87,644
REVENUE OVER/(UNDER) EXPENSES $__ (332,281) $___5,776 $_ (34,385) 3 22,658 $ 20,599 $2379) (15.168)
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS.
Página 66
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
SUPPLEMENTAL INFORMATION
REVENUE AND EXPENSES BY ACTIVITY.
FOR THE YEAR ENDED DECEMBER 31,2010
PROGRAM SERVICES
ACORN PARK, MILTON MARSHALL, HURD'S.
ACRES ROYAL LANDING.LP MANOR CROSSING, LP
REVENUE
Rental Income B 194,700 S$ 258,640 8 272,401 $ 254,806 § 237,293
Grants Received - - , - -
Interest Income 169 479 869 936 433
Other Income : 5,238 338 32,457 290 3,438
TOTAL NUE 200,127, 259,457, 285,727 256,032 241,144
EXPENSES
Compensation and Related Expenses 32,067 40,289 35,039 39,248 37 Al8
Advertising él : - - -
Automotive - 882 - : ,
Project Costs - . : - -
Depreciation and Amortization 62,500 54,089 85,711 111,422 134484
Organizational Costs ~ . : . -
Donations o - . -
‘Dues and Subscriptions - . .
insurance
Property and Casualty 13,784 15,045 9,725
Workinan's Compensation 1,862 2,608 2,416
interest 65,685 56,475 65,212
Maintenance and Repairs 23,337 24,601 27,105
Bad Debts 1,837 1,461 . 343
Electricity and Fuel 8259 13,183 5,832 5,579
Management Fees 19,813 27,376 26,256 21,874
Security 2,10) 7,768 3,673 2,808
Trash Removal 10,611 10,899 4,607 3,000
Water and Sewer 16,290 21,452 16,752 14,844 22,376
Postage - . : . .
Rent 3,290 973 363 437 2,090
Professional Fees 8,452 8,033 13,532 8,000 8,250
Supplies
Office 2,831 2,672 2,846 3,279 3,920
Operating 5,274 12,791 6,816 5,403 1,519
Taxes
Real Estate . 3,482 15,406 13,351 18,810
Other Taxes . 2,907 3,516 6,632 4,887 3,280
Telephone 7,632 2,230 2,691 2,185 2,691
Travel and Lodging, - = : a :
TOTAL EXPENSES 281,020 296,718 381,993 336,153 369,575
REVENUE OVER/(UNDER) EXPENSES $ (80,893) 3 (37.261 $ (96,268) 3 80,121) _$ (428,431)
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS.
Página 67
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES - 24 -
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED DECEMBER 31, 2010
FEDERAL GRANTOR/PASS- FEDERAL
THROUGH GRANTOR/PROGRAM CFDA FEDERAL
TITLE NUMBER EXPENDITURES/LOANS
U.S, Department of Agriculture - Rural Development
Rural Rental Housing Leans
ACADEMY APARTMENTS. 10.415 $ 217,006
ACORN ACRES 10.415 1,024,243
GREENWOOD ACRES 10.415 1,264,089
HURD’S CROSSING, LP 10.415 995,337
MARSHALL MANOR, LP 10.415 971,145
PARK ROYAL APARTMENTS 10.415 1,238,835
TOTAL $ 5,710,655
U.S. Department of Agriculture Rural Development
interest Subsidy
ACADEMY APARTMENTS 10.415 $ 17,647
ACORN ACRES 10.415 46,383
GREENWOOD ACRES : 10.415 60,338
HIURD’S CROSSING, LP 10.415 38,621
MARSHALL MANOR, LP 10.415 37,761
PARK ROYAL APARTMENTS 10.415 34,023
TOTAL $ - 254,773
U.S. Department of Agriculture Rural Development
Section 523 Mutual and Self Help Grant and Technical Assistance
MILFORD HOUSING DEVELOPMENT CORPORATION 10.420 $ 342,500
U.S. Department of Housing And Urban Development
Home Investment Partnership Program Loans
ACORN ACRES 14,239 $ 871,112
MARSHALL MANOR, LP 14.239 1,077,096
MILFORD TRANSITIONAL HOUSING 14.239 207,462
HURD’S CROSSING, LP 14.239 1,542,721
MILTON LANDING, LP 14.239 1,017,851
TOTAL $ 4716,242
NOTE 1 — BASIS OF PRESENTATION:
The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of Milford Housing
Development Corporation and Affiliates and is presented on the accrual basis of accounting. The ‘information in this schedule is
presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the
preparation of, the basic financial statements.
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS
t
Página 68
MILFORD HOUSING DEVELOPMENT CORPORATION AND AFFILIATES
SUPPLEMENTAL INFORMATION
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED DECEMBER 31, 2010
SECTION I - SUMMARY OF AUDITOR'S RESULTS:
FINANCIAL STATEMENTS
Type of auditor’s repart issued:
Internal control over financial reporting:
Control Deficiencies identified?
Material weaknesses identified?
Noncompliance material to financial statements noted?
FEDERAL AWARDS
Internal control over major programs:
Material weakness(es) identified?
Reportable condition(s) identified not considered te be material weaknesses?
Type of auditor’s report issued on compliance for major programs
Any audit findings disclosed that are required to be reported in
accordance with Circular A-133, Section .510(a)?
Identification of major programs:
CFDA Number Name of Federal Program or Cluster
10,415 Section 515 Financing
Dollar threshold used to distinguish between Type A and Type B programs
Anditee qualified as low-risk auditee?
SECTION Hi —~ COMBINED FINANCIAL STATEMENT FINDINGS:
None
SECTION JD - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS:
None
-25 =
Unqualified
No
No
No :
No
Unqualified
No
$300,000
Yes
THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS.
Página 69
Robert B. Lank, C.P.A. Seaford Office
Terrence Johnson, C.P.A. é i (302) 619-9543
Richard L. Tull, C.P.A. Fax (302) 629-3501
Gary W. Tuttle, C.P,A. LANK, JOHNSON & TULL Milford Office
" (302) 422-3308
John E. Cuilen, Jr. CPA. ‘ertified Public Accountant c 9) 497-AIRD
Robert B. Lank It, CPA. Certified Public Accountants “Fax (302) 497.498)
P.O. Box 418 * 521 N. Market St. Ext. * Seaford, Delaware 19973 Dover Office
P.O. Box 253 * 268 Milford-Harrington Highway * Milford, Delaware 19963 (302) 736-26
1475 S. Governors Avenue * Dover, Delaware 19904 Fax (302) 736-5522
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL
(COMBINED REPORT APPLICABLE TO INTERNAL CONTROL OVER FINANCIAL REPORTING BASED
ON AN AUDIT OF FINANCIAL STATEMENTS AND INTERNAL CONTROL OVER COMPLIANCE FOR,
MAJOR FEDERAL PROGRAMS)
TO THE BOARD OF DIRECTORS
MILFORD HOUSING DEVELOPMENT CORPORATION
MILFORD, DELAWARE
We have audited the combined financial statements of Milford Housing Development Corporation and Affiliates as
of and for the year ended December 31, 2010, and have issued our report thereon dated April 11, 2011. We have
also audited the Project’s compliance with specific program requirements that could have a direct and material effect
on each of its major programs for the year ended December 31, 2010 and have issued our reports thereon, dated
April Hi, 2001.
We conducted our audits in accordance with auditing standards generally accepted in the United States of America;
the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States; and OMB Circular A-133. Those standards and the Circular require that we plan and
perform the audits to obtain reasonabie assurance about whether the financial statements are free of material
misstatement and whether the Project complied with compliance requirements referred to above that could have a
direct and material effect on a major program.
The management of Milford Housing Development Corporation and Affiliates is responsible for establishing and
maintaining effective internal control over financial reporting and internal control over compliance with the
compliance requirements referred to above. In planuing and performing our audits of the combined financial
statements and compliance, we considered the Projects’ internal control over financial reporting and its internal
control over compliance with the specific program requirements that could have a direct and material effect on a
major program to determine the auditing procedures for the purpose of expressing our opinions on the combined
financial statements and compliance but not for the purpose of expressing an opinion on the effectiveness of the
Projects’ internal conirol over financial reporting and internal control over compliance. Accordingly, we do not
express an opinion on the effectiveness of the Project’s internal control over financial reporting and internal control
over compliance.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect and correct (1)
misstatements of the combined financial statements or (2) noncompliance with specific program requirements of a
program on a timely basis. A material weakness is a deficiency or combination of deficiencies in internal control
such that there is a reasonable possibility that (1) a material misstatement of the combined financial statements or (2)
material noncompliance with specific program requirements of a program will not be prevented or detected and
corrected on a timely basis.
Mer
AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS « PRIVATE COMPANIES PRACTICE SECTION
DELAWARE SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
Página 70
-27-
Our consideration of intemal control over financial reporting and internal control over compliance was for the
limited purpose described in the third paragraph of this report and was not designed to identify all deficiencies in
internal control that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control that we consider to be material weaknesses as defined above.
This report is intended solely for the information and use of management, others within the entity, and federal and
state awarding agencies and is not intended to be and should not be used by anyone other than these specified
parties.
lank Trhroon t Lil
Seaford, Delaware
April £1, 2011
Página 71
Robert B. Lank, C.P.A.
Terrence Johnson, CP.A.
Richard L, Tull, C.P.A.
Gary W. Tuttle, CPA.
John E. Cullen, Jr, C.P.A.
Robert B. Lank, Jr, CPA.
Seaford Office
(302) 629-9543
Fax (302) 629-3501
LANK, JOHNSON & TULL Milford Office
(302) 422-3308
Certified Public Accountants Fax (302) 422-4792
P.O. Box 418 ¢ 521 N. Market St. Ext. * Seaford, Delaware 19973 Dover Office
P.O, Box 253 * 268 Milford-Harrington Highway * Milford, Delaware 19963 (302) 736-2618
1475 S. Governors Avenue * Dover, Delaware 19904 Fax (302) 736-5522
INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH SPECIFIC PROGRAM REQUIREMENTS
THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR FEDERAL PROGRAM
TO THE BOARD OF DIRECTORS
MILFORD HOUSING DEVELOPMENT CORPORATION
MILFORD, DELAWARE
We have audited Milford Housing Development Corporation and Affiliate’s compliance with the specific program
requirements governing federal financial reports, fair housing and nondiscrimination, imortgage status, replacement
reserves, residual receipts, distributions to owners, equity skimming, cash receipts, cash disbursements; tenant
application, eligibility and recertification: tenant security deposits, management functions, unauthorized change in
ownership/acquisition of liabilities, and unauthorized loans of project funds, that could have a direct and material
effect on Milford Housing Development Corporation and Affiliate’s major program for the year ended December
31, 2010. Compliance with those requirements is the responsibility of management. Our responsibility is to express
an opinion on the Organization’s compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States
of America, the standards applicable to financial andits contained in Government Auditing Standards, issued by the
Comptroller General of the United States, and OMB Circular A-133. Those standards and the Circular require that
we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the requirements
referred to above that could have a direct and material effect on a major program occurred. An audit includes
examining, on a test basis, evidence about the Organization’s compliance with those requirements and performing
such other procedures as we considered necessary in the circumstances. We believe that our audit provides a
reasonable basis for our opinion. Our audit does not provide a legal determination of the Organization’s compliance
with those requirements.
In our opinion, Milford Housing Development Corporation and Affiliates complied, in all material respects, with the
requirements referred to above that could have a direct and material effect on its major programs for the year ended
December 31, 2010.
This report is intended solely for the information and use of management, others within the entity, and federal and
state awarding agencies and is not intended to be and should not be used by anyone other than these specified
parties.
Seaford, Delaware
April 11, 2014
Members
AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS + PRIVATE COMPANIES PRACTICE SECTION
DELAWARE SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
Página 72
STAFF REPORT
Milford Housing Development Corp (MHDC)
Home Repair Project
This project formally under the stewardship of USDA completed emergency home
repairs through RC & D, and in November of 2011, the Stewardship of RC & D was
transferred to Milford Housing Development Corporation.
Since receiving a CDBG grant from the city in 2005, RC & D has completed emergency
home repairs on 60 homes in the City of Dover eliminating unsafe housing conditions.
The 2012 grant application for MHDC has met all the threshold requirements and will
service 100% very low income homeowners in need of emergency home repairs. Their
grant request for $40,000 is a realistic amount to complete a minimum of 15 homes.
This activity is consistent with Goal 2 of the 2010 Consolidated Plan by preserving the
existing housing stock in the City of Dover.
Página 73
vw
977 East Masten Circle 302-422-8255 phone
Milford, DE 19963 K 302-422-8260 fax
AFFORDABLE HOUSING SOLUTIONS www.milfordhousing.com
February 13, 2012
Ms. Tracey Harvey
Community Development Department
City of Dover
15 E. Loockerman Street
Dover, DE 19901
RE: City of Dover CDBG FY12-14 Multi-Year Grant Application — Home Repair Project
Dear Ms, Harvey,
I am pleased to submit the enclosed grant application to the City of Dover for the Community
Development Block Grant (CDBG) program. Please find our application and accompanying
attachments attached. We are hoping the City of Dover will consider our request in the amount
of $40,000 per fiscal year for the Home Repair Project. If awarded, all funds will go directly to
eliminating housing conditions that pose a threat to health or safety for very-low to low-income
homeowners who reside in city limits. Further, this grant request would provide additional
assistance in bridging any funding gaps with our agency’s growth.
On behalf of MHDC’s Board of Director's and staff, we would like to reiterate our sincere
appreciation for the support provided by the City of Dover. Please find enclosed one original
and eight copies of our Home Repair Project application and the required exhibits.
If you have any questions, comments, or require additional information, please do not hesitate to
contact either me or Valerie DeMarco, our development director at 302-422-8255 or via email at
thuxtable@milfordhousing.com and ydemarco@milfordhousing.com, respectfully.
Warmest Regards,
Russell Huxtable
Vice President/COQ
Página 74
y v.
MHDC
AFFORDABLE HOUSING SOLUTIONS
City of Dover CDBG Application FY2012-2014
Reference:
Date of Application:
Program Name:
Grant Request:
Purpose of Grant:
Contact Info:
Organization Name:
Organization Address:
Telephone Number:
Application Cover Sheet
City of Dover CDBG Application FY2012-2014
February 13, 2012
Home Repair Project
$40,000
MHDC is requesting grant support from the City of Dever’s
Community Development Block Grant (CDBG) program for FY2012-
2014. Funds will be used to provide home repairs for very-low to
low-income homeowners who resident within city limits. Attached
please find the application and required exhibits.
Valerie A. DeMarco, Development Director, (302) 422-8255
Milford Housing Development Corporation (MHDC}
977 E. Masten Circle, Milford, DE 19963
(302) 422-8255
Página 75
CITY OF DOVER
FY 2012-2014 Multi-Year
CDBG GRANT APPLICATION FORM
1. General Applicant Information
A: Name, address and phone number of sub-recipient
Milford Housing Development Corporation (MHDC)
977 E. Masten Circle
Milford, DE 19963
Ph: (302) 422-8255
B. Name, position and signature of person submitting application:
Valerie DeMarco, Development Director
Name and position of authorizing official:
Russell Huxtable, Vice President/COO
C. Name, address and phone number of Contact Person:
(If different from B above)
Same as above
FY 2012 only
Activity:
Amount Requested: $_40,000
—————
List Source of Cash Matching Funds $_{See Attachment)
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1, Low/Moderate-Income Benefit:
LOW/MODERATE - INCOME BENEFIT TABLE - Instructions
The amount of benefit to low-and moderate-income persons must be calculated for each
activity as described below. Future program years may be estimated as long as 51% of the
population being served is low to moderate income.
1. In column 1, list the activity and fiscal year through 2014.
2. In column 2, show the total number of persons that the activity will serve.
3. In column 3, show the number of low- and moderate-income persons that the activity
will serve.
4. In column 4, divide column 3 by column 2 to show the percent of low- and moderate-
income persons that the activity will serve.
5. In column 5, show the amount of funds requested for the activity for current fiscal year
only.
6. In column 6, multiply column 4 by column 5 to show the amount of those funds that
will be used to benefit low-and moderate-income persons,
7. List the sources of data used to calculate benefit in the space provided at the bottom of
this page.
LOW/MODERATE-INCOME BENEFIT TABLE
2. Total 3. L/M 4. % L/M 5. Amount 6. Amount
- Persons - Persons Persons Requested L/M-
Activity will | Activity will Activity will for Activity Benefit
Serve Serve Serve
Home repairs | 15-45 persons | 15-45 persons 100% $40,000.00 $40,000.00
to eliminate
unsafe housing
conditions for
homeowners
|
—[
al |
MHDC’s Home Repair Project maintains a database of clients whose homes have been approved
for repairs within the City of Dover CDBG program guidelines. Clients provide proof of
household income and homeownership. Additionally, the City of Dover refers qualifying
households to the project on an ongoing basis. Income limits are defined by HUD.
Source of Data:
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2. Management Capacity
A. List the person(s) to be responsible for administering the CDBG
Project: Sub-Recipient Personnel Title(s)
Russell Huxtable Vice President/COO
Fred Traute Preservation Manager
Fran Cardaci Field Coordinator
B. Attach resumes or other supporting documentation for the personnel of new
applicants, which establishes the capacity of the personnel above to effectively
manage a CDBG sub-recipient project.
4. Application Work Plan
Each proposed program activity must address each of the following areas through fiscal year
2014. Items C thru H will only need to be completed for the current fiscal year. Attach
a mission statement and purpose of your organization.
A.
Each program activity must be addressed separately. Program activities must be
listed in order of priority with the program activity of highest priority first. This
order of priority for program activities must be followed on all forms contained
in this application. -
Program activities included in this application include: 1) Housing rehabilitation of
owner-occupied housing units found in violation of the City of Dover’s Housing Code.
This is the highest priority activity for this application.
Each program activity must be fully described. For rehabilitation programs, this
description must include the number of units to be rehabilitated, rental properties
to be rehabilitated, any special population groups the rehabilitation program will
address, the target area, and the need for the rehabilitation activity,
Program activity is ‘Housing Rehabilitation’. This activity is fully described as home
repairs that eliminate housing conditions which threaten the health and/or safety of
qualified City of Dover homeowners. The objective is to reduce the number of City
of Dover households living in substandard and/or dangerous housing conditions.
The total number of units to be rehabilitated/repaired is 15 minimum, per year of
grant funding period. Total number of units to be repaired during all three years of
the grant period is 45.
Households must be very-low to low-income as defined by the U.S. Department of
Housing and Urban Development (HUD). Households served must be 50 percent and
below Area Median Income (AMI) as defined by HUD.
Página 78
Housing type is homeownership units. Clients must provide proof that they own the
home in order to qualify for repairs.
Target area is defined as the geographic city limits for the City of Dover. The project
is city-wide and will focus on preserving the existing housing stock in the City.
Repairs traditionally average $2,500 per home, with low points around $500 and
higher points costing roughly $5,000 for more substantial repairs such as roof repairs
or hot water heaters.
The need for home repairs is based on: 1) Overwhelming demand for such services as
received daily from the City of Dover by residents; 2) Rising numbers of cost-
burdened households, as it relates to housing costs; and 3) Rising number of elderly
residents and persons with disabilities facing diverse and critical housing needs.
Sources include: City of Dover and the Delaware State Housing Authority.
Provide a timetable showing monthly milestones for completion of each activity.
Within each fiscal year of this application, MHDC expects to complete a minimum of
15 home repairs for qualified City of Dover homeowners who are very-low to low-
income. MHDC expects to complete 4-5 repairs per quarter, each year.
The repair activities will be focused on eliminating conditions of an immediate health
or safety hazard to the homes’ occupants. Over the years, typical repairs Included:
replacement of furnaces, electrical repairs, plumbing repairs, construction of
entrance steps and wheelchair ramps, modifying bathrooms for safety and
accessibility, replacement of broken windows, roof repairs or replacements, and the
installation of hardwired smoke/co detectors.
Repair activities will meet City of Dover code regulations. Contractors will complete
codé-work and skilled volunteers may be enlisted to complete carpentry type
repairs.
Attach drawings, plans or other documentation necessary to describe program
activities.
N/A
Describe each activity’s conformance with the goals and objectives of the City’s
Consolidated Plan.
Activities carried out support the overall goals of the City of Dover's Consolidated
Plan and its priorities on housing issues. Goal 3 of the 2010 Consolidated Plan is to
preserve the existing housing stock in the City of Dover. Home repair activity is
consistent with this goal.
Describe the extent to which the Proposed project(s) will address one or more
significant priorities identified by the City’s Consolidated Plan.
The proposed program address the City of Dover's second priority of addressing
Página 79
housing needs. Improving the quality of existing housing stock will address this
need by bringing the units up to code requirements.
Describe the extent to which the project builds upon previous work or
supplements other work that will be funded from other sources.
The Home Repair Project has consistently been funded by the City of Dover for many
years. In the past six years, 60 homes within the City of Dover, have received repairs
through the CDBG sub-recipient grant funding through the project.
Award dates and amounts include:
FY2006 - $25,000
FY2007 - $25,000
FY2008 - $25,000
FY2009 - $25,000
FY2010 - $35,000
FY2011 - $40,000
The project has consistently performed well and met all monitoring requirements of
the City during these funding periods.
Describe source and amount of any funds used to leverage the
City’s portion of the project. Indicate when these funds will be
available. Attach documentation of any match.
Please see attached.
5. Each application should also describe the following:
A.
Describe any efforts to coordinate with businesses regarding the development of
the community as it affects low/moderate-income residents of the area,
The proposed project does not involve efforts to coordinate with businesses
regarding the development of community.
6. Have you received a sub-recipient grant from the previous funding year? Yes
If yes give the total amount $ 40,000
Página 80
ADDENDUM
2012 CDBG SUB-RECIPIENT APPLICATION FORM
Please choose the best option that describes the purpose of your activity from the three
objectives.
Suitable Living Environment
Decent Housing 4
Economic Opportunity
Please choose the best option that will describe the outcome of your activity based on the
categories listed below.
Availability/Accessibility
Affordability
Sustainability p.4
Please provide a proposed outcome based on the information below that applies to your activity
MHDC’s Home Repair Project defines the projected outcome as the removal of a housing
condition that qualifies as hazardous or unhealthy and is in immediate need, During each fiscal year of
the grant funding period, MHDC will complete a minimum of 15 home repairs for very-low to low-
income households within Dover city limits. In sum, the Home Repair Project's goal is to complete a
minimum of 260 emergency home repairs throughout the state of Delaware.
MHDC is requesting that a maximum cap of $7,500 be used for home repairs. Most
homeowners do not need this full amount of funding, but on occasion the homeowner may need a
new roof or furnace which cost more than the $5,000 per home the Project had been using in the past
with City of Dover CBDG.
If granted, MHDC’s Home Repair Project will complete at least 15 home repairs, 100% of those
units will meet the City of Dover’s Housing Code, 100% of repaired units will have immediate threats
to safety and/or health eliminated, and no homeowner served will be forced to relocate. Indicators
for measurement include: Housing inspections, Certificates of Occupancy, client satisfaction surveys,
client case files, interviews, program budget, financial records, organization records and program
records.
Number of persons, households, units, or beds assisted as appropriate 415 homeownership units
per funding year,
Income level of persons or households by: Very Low 95 %
Low 5 %
Moderate %
If your activity benefits a target area, please show the number of persons served and the
percentage of low/mod persons served. 15-45 Bersons served based on household size of those
served per year. In total, roughly 45-135 persons will benefit from this activity.
Your close out report will require you to provide breakdowns of those served by race, ethnicity
and disability.
Página 81
AFFORDABLE HOUSING SOLUTIONS
City of Dover CDBG Application FY2012-2014
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Exhibit 5:
Exhibit 6:
Table of Contents
Mission & Background
Board of Directors
Staff Resumes
Demographic & Statistical Report
Funding Sources
Most Recent Audit
Página 82
i=
AFFORDABLE HOUSING SOLUTIONS
Milford Housing Development Corporation
The mission of Milford Housing Development Corporation (MHDC) is to provide decent, safe, and
affordable housing solutions to people of modest means.
Agency Background
MHDC is a value-driven, nonprofit affordable housing developer. Although our headquarters are located in the City of
Milford, we provide services throughout the state of Delaware, with a primary focus area of Kent and Sussex Counties.
Our mission is to provide decent, safe, affordable housing solutions to people of modest means. We are known for our
open-minded approach, commitment to quality, and caring and sound passion for client and staff alike. The agency
was founded in 1977 by local residents who saw a dire need for affordable housing options in the community. Like
other nonprofits, the agency was led only by a volunteer, yet dedicated board of directors for many years. During this
time, several significant housing projects were accomplished. In 1994, the agency hired its first employee and growth
quickly began. Within three years, MHDC had completed development of its first affordable, senior rental complex. In
addition, MHDC became the first and only Delaware-recipient of the Self-Help Housing Program award from the U.S.
Department of Agriculture’s Rural Development (USDA RD) that very same year.
Whether it is rental housing for families or seniors, transitional housing for single mothers, home repairs for the’
elderly and people with disabilities, or first-time home for low- to moderate-income families, MHDC handles every
aspect of housing construction. This includes acquiring the land, securing the appropriate zoning and permits,
preparing building plans, warehouse materials, completing site preparation and overseeing or handling construction.
Services Provided
MHDC’s provides a variety of housing solutions, tailored uniquely to meet each individual's needs, including:
« ‘TRANSITIONAL HOUSING - MHDC owns and operates seven units of transitional housing for families experiencing
undue hardships or women and children who are victims of domestic violence. Rent is income restricted and is
based on a small percentage of each family’s household income.
« MULTI-FAMILY RENTAL PROGRAM - MHDC owns seven affordable rental complexes, consisting of 244 units for
families and seniors at or below 60 percent Area Median Income (AMI). East Coast Property Management
(ECPM), the property management company owned by MHDC also provides management services to over 2,000
affordable rental units in Delaware.
« EMERGENCY HOME REHAB PROGRAM - MHDC became stewards of this well-known, high-performing program in
the fall of 2011. During 2010, the program completed repairs on roughly 300 homes in Delaware with the
assistance of project volunteers who donated over 8,300 hours. Roughly half of all those served by the program
were of minority status and 65 percent of all homes repaired were owned by senior citizens and/or persons with
disabilities.
e SELF-HELP HOUSING PROGRAM - MHDC’s premier homeownership program is offered as an alternative path to
homeownership for families. MHDC staff provides eligibility determination, loan packaging/processing, pre-
construction training, construction training, onsite construction guidance skill training, and post-homeownership
counseling. Working in small groups of families, participants help build each other’s homes during a year-long
construction process at 30 hours a week, Families average over $32,000 in sweat equity per home. To date, over
125 affordable homes have been developed through the program.
e¢ NEW CONSTRUCTION, SINGLE-FAMILY HOUSING PROGRAM - Provides conventional homeownership programs
where participants design homes based on individual choice. MHDC completes all phases of the construction.
* PRESERVATION ACTIVITY - MHDC prevents existing affordable housing units from becoming substandard, by
acquiring vacant, foreclosed homes, rehabilitating them, and bringing them up to code. Funding is secured and
packaged by MHDC staff through loans and grants.
Other activities include pre- and post-occupancy homeownership counseling, financial literacy training, and
construction-based job training. We believe providing these services meets the needs of our communities, fulfills our
mission, and promotes community stabilization.
Página 83
“ys
MHDC
AFFORDABLE HOUSING SOLUTIONS
BOARD OF DIRECTORS
MHDC’s activities are governed by a well-respected Board of Directors. Our board represents a cross-
section of the communities we serve and are able to lend insight and direction for our housing activities.
e Matthew T. Parks, Board Chairperson — Currently employed as the Community Reinvestment
Act (CRA) Officer at Discover Bank, Greenwood, DE.
© Thomas Houlihan, Vice Chair — Currently employed as the Head of Commercial and
Community Development Lending at ING Direct, Wilmington, DE.
e Kevin J. Gillis, Board Member — Currently employed as the Delaware Sales Manager at Citizens
Bank, Wilmington, DE.
© Gary Smith, Board Member — Currently employed as the Director of Capital Resources for the
Delaware Economic Development Office (DEDO).
e¢ Timothy Riley, Board Member — Currently employed by the Kent Conservation District; Dover,
DE.
¢ Margaret (Peggy) Gallego, Board Member ~ Currently retired. Previously employed as a
Radiology Assistant at Milford Memorial Hospital, Milford, DE.
¢ Linda Rogers, Board Member — Currently retired. Previously employed as the President of
Milford Jaycees, Milford, DE.
* June Barto, Board Member — Currently retired. Previously employed as the Secretary to the
Milford City Council and as a Teacher’s Assistant at Milford School District both located in
Milford, DE.
© Rev. James M. Holt, Board Member — Current serves as Senior Pastor of Mt. Enon Baptist
Church, Milford, DE. Previously served in the U.S. Air Force as a Chief Master Sergeant until
his retirement in 1983.
¢ Harold Truxon, Board Member — Currently working part-time as a Greeter at Wal-Mart.
Previously a local restaurant owner in Ellendale, DE.
¢ Richard. Beauchamp, Board Member — Currently retired. Previously employed as the Assistant
Manager at Discover Bank, Greenwood, DE.
Página 84
“ys
MHDC
AFFORDABLE HOUSING SOLUTIONS
STAFF BACKGROUND
MHDC’s ability to meet program goals is demonstrated by the experience and expertise of our
management team and key program staff. MHDC's management structure comprises David Moore,
President/CEO and Russell Huxtable, Vice President/COO, both of whom report directly ta MHDC's
Board of Directors. As the agency's key leader, Mr. Moore has worked in the nonprofit housing
industry at a management level for over two decades. He is responsible for the long-term vision of
the agency and its accordance with MHDC’s mission.
Mr. Huxtable oversees operations of MHDC’s housing programs and has over ten years experience
in management and nonprofit housing. Mr. Huxtable has 10 years management experience, 12
years nonprofit housing experience, 10 years Self-Help Housing experience, and a Bachelor's degree
in Political Science. He is President of National Rural Self-Help Housing Association and an
appointee to the State of Delaware Council on Housing.
Key program staff members include:
(1) Fred Traute, Housing Preservation Manager. Fred has Fred has 36 years Air Force
and Federal Civil Service experience in a variety of Maintenance, Quality and
Management capacities. He recently completed the Non-Profit Management Certificate
Course~at the~ University of Delaware- and -comes to our Project by way of-
volunteerism;
(2) Frances Cardaci, Preservation Coordinator, Fran retired from the USAF following
a career that included flying as a C-5 Instructor Flight Engineer and as an Instructor
Weapons Director aboard AWACS aircraft. She served as Chief of Operations Group
Readiness in the 552 Air Control Wing at Tinker, responsible for the deployment
preparedness of2000 airmen in five squadrons. Fran earned a bachelor’s degree in
Business Management from Wilmington College in 1990 and an MBA from Oklahoma
City University in 1996. As a former small business owner and marketing research
analyst for a major building contractor she brings a breadth of knowledge and
experience to help ensure the Project's continued success; &
(3) Debbie White, Intake Coordinator. Ms. White She is often the first contact a client
in need has with our program. Debbie's considerable background and in depth
knowledge of the housing and construction industries enables her to get to the root of
a client's issues and get the appropriate help on its way. In addition to completing
client intakes, Debbie maintains client and volunteer files, prepares PowerPoint
presentations of prospective clients for the project's oversight committees while also
handling the day to day office operations.
The project also employs two full-time preservation construction staff members and utilizes
volunteers for many of their home repairs.
Página 85
First State RC D Emergency Home Repair Project
Demographic and Statistical Summary FY 2011
41July 2010. thru 30 June 2011
CLIENT PROFILE BY HEAD OF MPLETED REPAIR SITES*™*
pi Sussex". | +. Totals
HOUSEHOLD ON CO
“Head of Household Type . New. Castle [i Kent |
aha | vio amor | Yio | aha [yD _|
Coteated CC
emaie Headed YC
Male Headed LO
DisablediElderly Headed [3] _t|___ ta] @2[—Sa| |
| ery Heaced| 3 st rt
| Bisablea Etter ol | of at | to
IsimglePerson tS
aha | vip [ahr | yiD_[~ahaw [YTD _|
Chidrenunderde—— OL
| Disabledchid | of Sst TS]
CCS Sc | A) A)
Elderly 68 & Older] 5| | 13] sayz]
See CZ 1 2 AE)
| 4th Qtr [| yTD__| 4thatr [ YTD_|
a
eC) a)
RACE/ETHNICITY
Sussex Hate
ee ez)
er) ee
a ee)
ee) ee)
re) ee)
po of 183)
**Completed = homes in which ail approved repairs have been completed.
een a SS
Página 86
First State RC D Emergency Home Repair Project
Demographic and Statistical Summary FY 2011
1July 2010 thru 30 June 2011
: . NUMBER OF HOMES COMPLETED
[New Castle] Kent _| Sussex | TOTAL |
fistQuarters TO tf
and Quarter | ta] S| 102] 169)
Srd.Quarters | 6 T2872
l4thQuarter TAT Of 79
[TOTAL FYTD. gf 134] ts
ECT-SUPPLIED MATERIALS)
New Castle [Sussex | TOTAL
a) 0%
‘ASSISTED WITH OR COMPLETED
New Castle
REPAIRS
[New Castle] Kent _| Sussex | TOTAL | Percent __ |
fistQuarter Ta Tf
land Quarter 2
[ardQuarter Tt az]
ath Quarter O25 te]
OL a cr) cc RC ee)
wr JOINT CDBG: PROJECT REPAIRED HOMES
[New Castle] Kent_| Sussex | TOTAL |
fistQuarter’
and Quarter Tt
a) | |)
rr) a ee ee)
Se) a) en | |
* County CDBG Program
“Dover CDBG Subrecipient Grant Program
“USDS-Rural Development
Página 87
i4n_<
AFFORDABLE HOUSING SOLUTIONS
FUNDING SOURCES
Home Repair Project Funding Sources - 2012
Source Amount Status
Delaware State Housing Authority $375,000.00 Approved
DE Grant-in-Aid ; $33,000.00 Approved
Palmer Home Foundation $35,000.00 Pending
Rawlins & Potter Trusts $40,000.00 Pending
City of Dover CDBG Sub recipient $40,000.00 Pending
Discover Bank $35,000.00 Pending
JP-Morgan-Chase $240,000.00 Expected
Kent County Levy Court $6,500.00 Approved
Misc/Indiv. Donations $3,500.00 N/A
Total Revenue $808,000.00
Página 88
STAFF REPORT
NCALL
Housing Counseling/ Foreclosure Prevention
NCALL is one of the top Housing Counseling agencies in the State of Delaware which
consistently provides outstanding services to its clients and a leader in providing
affordable housing.
NCALL’s funding request is crucial to our declining economy to assist in decreasing
record high foreclosures and increase affordable housing options in the City of Dover to
stabilize our neighborhoods.
NCALL has maintained a very successful partnership with the city providing housing
counseling and providing the closing documents to the city for its settlements assistance
program with a total of 81 closings year to date since the initiation of the program.
The management staff of NCALL is fully experienced in federal grants management as
well as the requirements in regards to federal regulations.
This project is consistent with Goal 3 of the 2010 Consolidated Plan by encouraging
owner occupied housing to low to moderate income persons.
Página 89
BOARD OF
DIRECTORS
Roland R. Ridgeway
President
Jeanine Kleimo
Vice President
James McGiffin, Jr.
Secretary
Dan Kuennen
Treasurer
David Annis
Rev. Richard Avant
Joe Belden
Oliver Bennett
Leonard Hall
Rev, Nanese Hawthorne
Randall Kunkle
Scott Lynch
Helen Stewart
Harold Wilson
EXECUTIVE
DIRECTOR
Joe L. Myer
BOARD MEMBER
EMERITUS
Lee Reno
John Frisk
NATIONAL CoUNCIL ON AGRICULTURAL LIFE
AND LABor RESEARCH FunD, INC.
“First in housing services, because we care.”
February 10, 2012
Ms. Tracey N. Harvey
Community Development Manager
City of Dover
15 E. Loockerman Street
Dover, DE 19901
Dear Tracey,
On behalf of the Board of Directors for the National Council on Agricultural Life
and Labor Research Fund, Inc. (NCALL), I] am pleased to submit to the City of Dover
this application for the Community Development Block Grant program. Specifically,
we are requesting $12,500 toward our Foreclosure Prevention and Pre-Purchase
Homeownership Counseling services relevant to Dover residents. Thank you so
much for the assistance you provided as we developed this application!
As required, I have enclosed one original and eight copies of our application package,
which includes the Application Form, a detailed Work Plan, resumes for the three key
staff members who oversee our Foreclosure Prevention and Homeownership programs,
a copy of NCALL’s Mission Statement and Organizational Background and Purpose,
and a copy of our FY2011 Annual Report; one copy of our Audited Financial Statements
for FY2011 also is enclosed. If you have any questions or need more information, please
don’t hesitate to contact me at 302-678-9400 or jmyer@ncall.org; in the meantime, thank
you again for your valuable guidance!
(See
Exécutive Director
| original/8 copies
Application Form
Work Plan
Staff Resumes
NCALL Mission Statement
NCALL Background/Purpose
FY2011 Annual Report
Enclosures: 1 copy
FY2011 Audited Financial Statements
363 Saulsbury Road, Dover, DE 19904 « (302) 678-9400 * Fax (302) 678-9058 + www.ncall.org
Página 90
CITY OF DOVER
FY 2012-2014 Multi-Year
CDBG GRANT APPLICATION FORM
1. General Applicant Information
A. Name, address and phone number of sub-recipient_ National Council on Agricultural
Life and Labor Research Fund, Inc.
(NCALL)
363 Saulsbury Rd.; Dover, DE 19904
302-678-9400
B. Name, position and signature of person submitting application:
Joe L. Myer
Executive Director
Name and position of authorizing official:
Joe L. Myer
Executive Director
C. Name, address and phone number of Contact Person:
’ (if different from B above)
FY 2012 only
Foreclosure Prevention Counseling
Activity: Pre-Purchase Homeownership Counseling
Amount Requested: $12,500
List Source of Cash Matching Funds $N/A
Página 91
FY2012
FY2013
FY2014
1. Low/Moderate-Income Benefit:
LOW/MODERATE - INCOME BENEFIT TABLE - Instructions
The amount of benefit to low-and moderate-income persons must be calculated for each
activity as described below. Future program years may be estimated as long as 51% of the
population being served is low to moderate income.
1. In column 1, list the activity and fiscal year through 2014.
2. In column 2, show the total number of persons that the activity will serve.
3. In column 3, show the number of low- and moderate-income persons that the activity
will serve.
4. In column 4, divide column 3 by column 2 to show the percent of low- and moderate-
income persons that the activity will serve.
5. In column 5, show the amount of funds requested for the activity for current fiscal year
only.
6. In column 6, multiply column 4 by column 5 to show the amount of those funds that
will be used to benefit low-and moderate-income persons.
7, List the sources of data used to calculate benefit in the space provided at the bottom of
this page.
LOW/MODERATE-INCOME BENEFIT TABLE
1. Activity 2. Total 3. LM 4.% LIM 5. Amount 6. Amount
Persons Persons Persons Requested LM
Activity will | Activity will | Activity will | for Activity Benefit
Serve Serve Serve
Foreclosure Pre- 25 homes 15 60% $7,500 $4,500
vention Counseling saved (15x500)
Pre-Purchase Home} 15. 10 67% $5,000 $3,350
ownership Counseli closings (10x500)
bee Eee Ee
Foreclosure Pre- 25 homes 15 60% 87,500 $4,500
vention Counseling} saved i (15x500)
Pre-Purchase Home 15 ; 10 67% $5,000 $3,350
ownership Counseling Closings (10x500)
Foreclosure Pre- 25 homes 15 60% $7,500 $4,500
vention Counseling] Saved (15x500)
Pre-Purchase Home 15 10 67% $5,000 $3,350
ownership Counseling Closings LL (10x500)
__|
Source of Data: NCALL's CounselorMax data tracking system -- historical
data for FY2011 and FY2012
Página 92
2. Management Capacity
A. List the person(s) to be responsible for administering the CDBG Project:
Sub-Recipient Personnel Title(s)
Karen B. Speakman Deputy Director
Lisa Spellman Foreclosure Prevention Director
Denise R. Freeman Housing Counseling Director
B. Attach resumes or other supporting documentation for the personnel of new applicants, which
establishes the capacity of the personnel above to effectively manage a CDBG sub-recipient
project.
ATTACHED
4. Application Work Plan SEE SEPARATE ATTACHMENT FOR ITEMS A-H
Each proposed program activity must address each of the following areas through fiscal year
2014. Items C thru H will only need to be completed for the current fiscal year. Attach a
mission statement and purpose of your organization.
A.
tH
Each program activity must be addressed separately. Program
activities must be listed in order of priority with the program
activity of highest priority first. This order of priority for program
activities must be followed on all forms contained in this
application.
Each program activity must be fully described. For rehabilitation
programs, this description must include the number of units to be
rehabilitated, rental properties to be rehabilitated, any special
population groups the rehabilitation program will address, the
target area, and the need for the rehabilitation activity.
Provide a timetable showing monthly milestones for completion of
each activity.
Attach drawings, plans or other documentation necessary to
describe program activities.
Describe each activity’s conformance with the goals and objectives
of the City’s Consolidated Plan.
Página 93
F, Describe the extent to which the proposed project(s) will address
one or more significant priorities identified by the City’s
Consolidated Plan.
G. Describe the extent to which the project builds upon previous work
or supplements other work that will be funded from other sources.
H. Describe source and amount of any funds used to leverage the
City’s portion of the project. Indicate when these funds will be
available. Attach documentation of any match.
5. Each application should also describe the following:
A. Describe any efforts to coordinate with businesses regarding the development of
the community as it affects low/moderate-income residents of the area. N/A
6. Have you received a sub-recipient grant from the previous funding year? No
If yes give the total amount $ N/A .
Página 94
ADDENDUM
2012 CDBG SUB-RECIPIENT APPLICATION FORM
Please choose the best option that describes the purpose of your activity from the three
objectives.
Suitable Living Environment
Decent Housing x
Economic Opportunity
Please choose the best option that will describe the outcome of your activity based on the
categories listed below.
Availability/Accessibility
Affordability
Sustainability x
Please provide a proposed outcome based on the information below that applies to your activity
Number of persons, households, units, or beds assisted as appropriate 40
Income level of persons or households by: Very Low__ 9 %
Low___ 60 %
Moderate 40 %
If your activity benefits a target area, please show the number of persons served and the
percentage of low/mod persons served. 40 Dover residents served -- 60% low/mod
(foreclosure); 67% low/mod (homeownership)
Your close out report will require you to provide breakdowns of those served by race, ethnicity
and disability.
Página 95
Application Work Plan
Each proposed program activity must address each of the following areas through fiscal year 2014.
ftems C thru H will only need to be completed for the current fiscal year.
Attach a mission statement and purpose of your organization.
—_—_—_—_—— snk eee
A. Each program activity must be addressed separately. Program activities must be listed in order of priority
with the program activity of highest priority first. This order of priority for program activities must be followed
on all forms contained in this application.
Foreclosure Prevention Counseling
Pre-Purchase Homeownership Counseling
B. Each program activity must be fully described. For rehabilitation programs, this description must include
the number of units to be rehabilitated, rental properties to be rehabilitated, any special population groups the
rehabilitation program will address, the target area, and the need for the rehabilitation activity.
Foreclosure Prevention Counseling—Foreclosure filings in Delaware tripled from 2,000 in
2007 to 6,000 in 2009, reaching a record of 6,450 in 2010. While the number of foreclosure
filings decreased somewhat in 2011 (to just over 5,000), primarily because banks took longer
to process them, the number of actual sheriff's sales increased significantly, from 1,876 in
2010 to 2,539 in 2011. And, New Castle County Executive Paul Clark recently stated that
“Delaware has the 10th highest mortgage-foreclosure rate in the country.” NCALL’s Fore-
closure Prevention program helps households transfer into more stable mortgage products,
modify existing loans, or overcome hardships to keep their homes. After a group orientation,
counselors work individually with clients to access all potential remedies—including the
Home Affordable Modification Program, Delaware Emergency Mortgage Assistance Program
(DEMAP), and the now mandatory Delaware Foreclosure Mediation Program—and diligently
communicate with loan servicers. With NCALL’s help, neighborhoods can remain stable;
because foreclosure is devastating to all parties—children, seniors, neighborhoods, businesses—
every house saved, every mortgage made affordable, and every hardship overcome is a sound
investment. Fewer resources are required to save homes than to help families start over. In
addition, when homes are occupied, neighborhoods are better maintained and visually appealing,
property values are optimal, and residents feel safer. Also, according to the Kids Count in
Delaware/Families Count in Delaware: Fact Book 2009, losing a family home can have a wide
array of ill-effects on the emotional and physical health of a child. A child forced out of their
home due to foreclosure can face excessive mobility, which may lead to poorer academic
achievement, delinquent behavior, and poor health outcomes. In Delaware, about 4,300 children
will be impacted by the foreclosure crisis . .. which, based on 2010 Census figures, translates to
approximately 50 children in the City of Dover alone. NCALL is turning things around for these
children and their families; since Jaunching our Foreclosure Prevention program four years ago,
we have helped save over 450 homes, 206 in FY2011 alone! Of the 206 positive outcomes in
FY2011, 42 (20%) were from Dover, representing nearly $5 million in mortgages.
Pre-Purchase Homeownership Counseling—Homeownership education and counseling prepares
families for successful homeownership in a difficult economy. After -a group orientation,
counselors begin meeting with new clients one-on-one, providing a full financial analysis and
individual counseling on all aspects of the home-buying process. Specifically, households
receive help in clearing up credit problems, saving for down payments or security deposits,
paying off debts, consolidating bills, instituting a family budget, learning about their housing
options, and accessing various down payment and settlement help programs (including attractive
30-year fixed rate mortgage products), When ready to close, NCALL’s clients complete their
counseling with a full-day group session that prepares them for all aspects of purchasing a home.
Página 96
Workshop speakers include realtors, current home owners, insurance agents, mortgage officers,
attorneys, and home inspectors. NCALL's Pre-Purchase Homeownership Counseling is an
important service during this buyers’ market, helping families to become informed consumers
and to achieve an important asset—their first home—which enables them to secure long-term
financial stability. Studies show that homeownership has a positive impact on family and even
overall community benefits such as educational achievement, civic participation, health, safety,
and property values.
Tn FY2011, NCALL provided Pre-Purchase Homeownership Counseling to 91 clients from
Dover, 28 of whom (15% of the 192 closings overall that were achieved by NCALL’s Home-
ownership clients that year) were able to purchase their first home. Indeed, Dover is the largest
city that NCALL serves, whereby more than $4 million mortgages were leveraged in FY2011,
at an average mortgage of just under $150,000. NCALL also handles the majority of Dover
First Start down payment assistance.
Overall, NCALL's Homeownership and Foreclosure Prevention services provide households
with education about the entire homeownership process and tools for budgeting so that they can
make solid, informed decisions, qualify for affordable mortgage products, and avoid potential
crises. With falling home prices, those who are adequately prepared can take advantage of
homeownership opportunities; rather than paying rent, an investment in a home leads to equity
and net worth that can be used for college, retirement, or other family goals. Subsequently,
NCALL?’s default and foreclosure prevention assistance helps homeowners to preserve this
important investment for the long term.
C. Provide a timetable showing monthly milestones for completion of each activity.
NCALL’s Foreclosure Prevention Counseling and Pre-Purchase Homeownership Counseling
programs are both ongoing, year-round programs.
The 2012 monthly and overall milestones specific to Dover clients are as follows:
Monthly Average Annual
Families attending Foreclosure Prevention workshops ~ 8 100
Families who become Foreclosure Prevention clients 6 75*
Families attending Homeownership orientation workshops 8 100
Families who become Homeownership clients 6 70*
Families with positive Foreclosure Prevention outcomes 25**
Families who close on their first home 15**
* 73 + 70 = 145 families receiving counseling services
** 25 + 15 = 40 positive outcomes during 12 months
At the same time, both Foreclosure Prevention and Homeownership clients regularly meet one-
on-one with NCALL’s counselors, who provide a full financial analysis for all clients, review
actual credit reports, work in person and via phone for as long as it takes to resolve default
and/or foreclosure issues for Foreclosure Prevention clients, and provide Homeownership clients
with personalized guidance on all aspects of the home-buying process.
Separate group orientation workshops for Foreclosure Prevention and Homeownership clients
are held monthly in Dover.
D. Attach drawings, plans or other documentation necessary to describe program activities.
See attached FY2011 Annual Report (one copy of NCALL’s FY2011 Audited Financial
Statements also has been provided to the City of Dover).
Página 97
E. Describe each activity’s conformance with the goals and oblectives of the re i's Consolidated Plan.
is Eni urage owner-occupied housing i in low- 1
= “7 he City; throug. e Neighbor iood Stabilization Progr im, will il purchase ‘for closed ms
properties, renovate, andsell-to ‘qualifying honie. buyers. aa
> NCALL’s Foreclosure Prevention Counseling will help to ensure that Dover homeowners
stay in their homes.
> NCALL’s Pre-Purchase Homeownership Counseling will educate, prepare, and qualify
Dover households for homeownership.
F. Describe the extent to which the proposed project(s) will address one or more significant priorities identified
by the City’s Consolidated Plan.
Ag per the City’s ( Consolidated Plan:
tion VLACTION PLAN ~
D livery’ and Management
Vi ;
NCALL will, pt vide homeownership counseling g directly to seo: a
low: and wioderdte-income homebuyers t in Dover. = EEREP. Sy
In 2012, based on historical data for the two most recent fiscal years (FY2011 and FY2010), NCALL
anticipates providing 75 Dover households with Foreclosure Prevention Counseling and 70 Dover
households with Pre-Purchase Homeownership Counseling. Of these numbers, 25 of the Dover
Foreclosure households will achieve a positive outcome, 15 of whom will be of low to moderate
income, and 15 of the Dover Homeownership clients will close on a new home, 10 of whom will be
of low to moderate income.
G. Describe the extent to which the project builds upon previous work or supplements other work that will be
funded from other sources.
Foreclosure Prevention Counseling and Pre-Purchase Homeownership Counseling are ongoing
programs that address immediate and long-term needs within the City of Dover. Each home
saved and first-time homebuyer stabilizes the City of Dover and empowers families to achieve
their housing goals. Each success builds on the many previous successes that NCALL has
helped to facilitate. Saving a home benefits the family, their neighborhood, the City of Dover,
and the lender. New first-time homebuyers leverage new mortgages and stabilize local
property taxes while adding economic impact.
H. Describe source and amount of any funds used to leverage the City’s portion of the project. Indicate when
these funds will be available. Attach documentation of any match.
City of Dover CDBG funds will help to save mortgages and leverage foreclosure prevention
remedies such as DSHA’s DEMAP program and more affordable loan modifications. City of
Dover CDBG funds also will help to leverage first-time homebuyer mortgages and Dover First
Start and other housing assistance for LMI households. While there is no formal match, Fore-
closure Prevention Counseling is expected to save $3,750,000 in mortgages (25 x $150,000),
and Pre-Purchase Homeownership Counseling is expected to leverage another $2,250,000 in
new mortgages (15 x $150,000).
Página 98
KAREN B. SPEAKMAN
101 Maple Glen Drive
Dover, DE 19904
(302) 734-9399
EXPERIENCE
1981-Present Deputy Director of National Council on Agricultural Life and Labor
1979 — 1981
Summer
1976
Research Fund, Inc. (NCALL), Dover, DE
Assist the Executive Director in the management and program administration of
this nonprofit corporation, which is a multi-faceted affordable housing
corporation based in Dover, Delaware that offers regional housing development
technical assistance services and financial assistance to nonprofit corporations as
well as educational and counseling services to assist Delaware households reach
their housing goals. Responsibilities include being the leader for the Housing
Development Technical Assistance Team supervising two Housing Development
Specialists and Consultant(s). Also, supervise the Housing Counseling Director
and Foreclosure Prevention Director. As a member of the management team, I
am involved with proposal writing, developing program budgets, personnel
administration and financial management. In addition, I provide housing
technical assistance to nonprofit housing corporations in developing affordable
housing, which includes assembling housing development and financing
applications. This technical assistance also includes providing occasional training
and conducting workshops.
Housing Specialist with NCALL Research, Inc.
Responsibilities included helping housing development corporations in
organizing, developing strategies for land search, determining the housing need,
and packaging federal and state housing financing applications. Also, conducted
and assisted in housing development workshops. Earlier at NCALL, I was the
Rehabilitation Coordinator, and oversaw the health and safety rehabilitation of
farmworkers' homes, using FmHA Section 504 Repair Loan and Grant funds.
Summer Intern for the City of Wilmington in the Homestead Division
Worked with the director and other specialists in reviewing prospective
homeowners for the Homestead Program, checking references (credit, job, and
personal) of the applicants, and inspecting potential Homestead houses. Also,
packaged single family loan applications for HUD financing.
Página 99
EDUCATION
1979- Present Attended various national and regional seminars and conferences relevant to
1974 — 1978
housing and community development. Earned a Professional Certification in
Affordable Housing, NeighborWorks America (2009) and a Certified HOME
Program Specialist - Regulations, U.S. Department of Housing and Urban
Development (2008)
University of Virginia. Awarded degree of Bachelor of Arts, with distinction, in
Urban Affairs. Urban Affairs was an interdisciplinary major drawing primarily
from the Sociology, Government, and City Planning Departments. Requirement
for the B.A. degree involved writing a thesis that was entitled, "Innovations in the
Rehabilitation of Inner City Housing."
PERSONAL INFORMATION
Active member of Christ Episcopal Church in Dover. Involved with the
Dover/Caesar Rodney AFS Chapter (AFS Intercultural Program, an international
exchange organization for students and adults that operates in more than 50
countries.) I was an exchange student for a year in 1973 to South Africa. Enjoy
friends, reading, traveling, and walking.
AWARDS/MEMBERSHIPS
National Rural Housing Coalition (Board Member and Executive Committee
member, and presently the Treasurer)
Central Delaware Habitat for Humanity, Board Member
Delaware Housing Coalition, member
Delaware Chapter of National Association of Housing and Redevelopment
Officials, member (Housing Ambassador for 1993 and previous President and
Board Member)
Fair Housing Award Recipient in 1998 from Housing Opportunities of Northern
Delaware
Página 100
Lisa M, Spellman, MBA
1218 Harrison Drive
Dover, DE 19901
(302) 674-5188 (home) / (302) 399-7167 (cell)
spellman05@comcast.net
OBJECTIVE To obtain a position within a stable, strong company that allows for growth and
advancement. To be able to utilize extensive experience acquired from multiple financial
industries including not for profit and for profit organizations as well as strong speaking
and training skills.
EXPERIENCE January 09 - Present NCALL Research, Inc, Dover DE
Foreclosure Prevention Director
Conduct orientations for families in default of mortgages
Conduct financial literacy workshops for default and pre-purchase clients
Work with clients one-on-one to resolve mortgage delinquencies
Work with loan servicers to resolve client defaults
Maintain records and originate monthly and quarterly Default Prevention and Financial
Literacy reports to funders
Maintain a computer database programs to compile, originate and report client statistical
information.
May 2008 ~ Present NCALL Research, Inc., Dover, DE
Foreclosure Prevention Specialist
Conduct Foreclosure Prevention workshops
Conduct Financial Literacy Money Workshops
Provide one-on-one sessions with families for default foreclosure resolution
Work with mortgage lenders for quick resolution of mortgage defaults
April 2003 - 12/31/08 NCALL Research, Inc., Dover, DE
Self-Help Housing Specialist, Certified Housing Counselor
¢ Train nonprofit organizations in becoming HUD certified agencies
¢ Trained nonprofit organizations in establishing housing counseling services for their
clients
* Train and provide technical assistance to nonprofit organizations in 21 states
* Co-produce housing counseling manual & best practice power point presentations for
nonprofit organizations
¢ Train organizations in mortgage application processing, analyzing credit reports, pre-
qualifying applicants
Página 101
e Monitor grantees’ progress. Assist with problem resolution
«Plan and conduct workshops, training sessions, and conferences. Develop and present
power point presentations for training sessions and conferences
* Conduct meetings with organizations’ staff, Board of Directors, state and Rural
Development personnel
¢ Participate in T & MA contract activities
October 2001 - April 2003 First State Community Loan Fund, Wilmington, DE
Program Manager-Asset Building
« Managed a million-dollar portfolio for the Delawareans Save! Individual
Development Accounts (IDA) Program
=" Developed and maintained several databases to track participants’ financial
activities
«Maintained government information database to track statistical data
» Trained five sites to utilize All Your Money savings program
= Tracked progression of Delawareans Save! IDA Program’s administration in three
counties of Delaware through five sites
=» Marketed the Delawareans Save! IDA Program to the low and moderate-income
Delawareans
= Maintained and updated the Delawareans Save! Procedures manual
May 2000 - October 2001 American Express Financial Advisors, Wilmington, DE
Financial Advisor
=" Worked with clients to identify their financial needs, goals and objectives through
comprehensive financial planning
«= Met bi-annually with clients to provide ongoing personal service and support
«Conducted financial seminars
August 1995 - May 2000 NCALL Research, Inc., Dover, DE
Certified Housing Counselor
"Worked with clients to establish and achieve homeownership goals
« Educated clients on the mortgage process
= Helped to resolve debt/credit issues and to establish savings habits
= Conducted home buying seminars to educate potential homebuyers on the
mortgage process, goal setting, savings and budgeting
= Pre-qualified potential homebuyers
Página 102
EDUCATION
AFFILIATIONS
SKILLS
REFERENCES
Key Accomplishments:
" Certified Housing Counselor
" Certified Mortgage Default Prevention Counselor
" Received the Peacemaker Award through the NAACP, Sussex County for
commitment to community involvement
" Co-chaired Delaware’s first national housing counseling conference
"Co-editor of monthly homebuyer newsletter
MBA, Wilmington College, 821 Silver Lake Blvd, Dover, DE 19901. 1998 - 1999,
Bachelor of Science in Business Management, Wilmington College, 821 Silver Lake Blvd,
Dover, DE 19901. GPA 3.16.
Delaware Federation of Housing Counselors, member 2009
Delaware Federation of Housing Counselors. Past member. August 1995 - May 2000
Zeta Phi Beta, Sorority. Member since 1991
Past committee member, Gala Auction to benefit Housing Counseling, 1999 ~ 2003.
Organization and time management
Strong Verbal and written communication
Proficient in EXCEL, Word, Internet, Windows, Power Point, MS Publisher, Management
Information Systems Independent Database Accessibility (MIS IDA)
Public speaking
Sherry DeZwarte, Self-Help Housing Coordinator, NCALL Research, Inc. (302) 678-9400.
Karen Speakman, Deputy Director, NCALL Research, Inc. (302) 678-9400,
Sheila Harrigan, Deputy Director, First State Community Loan Fund (302) 652-6774.
Página 103
DENISE R. FREEMAN
325 Pebble Drive Camden-Wyoming, DE 19934
(302) 697-4125 home
(302) 242-2004 cell
OBJECTIVE
Accustomed to working in a fast-paced, ever changing environment while successfully handling various
responsibilities simultaneously. Proficient in managing personnel, training and client relations with extensive
experience in the banking, financial and customer service industries. Strong organizational skills with a sharp eye
for detail.
Jan °09 — Present
Feb ‘99 — Dec ‘08
Oct ’05 — Dec ‘08
e
Aug “98 — Feb °99
e
e
Jun ‘96 — Apr ‘98
e
e
Jan ‘93 — Jun ‘96
EXPERIENCE
Housing Counseling Director NCALL Research, Dover, DE
Oversee delivery of housing counseling services at the offices in Dover, Georgetown and
Newark
Responsible for supervising, planning, being team leader of Homeownership Counseling
program
Be fully knowledgeable of first time homebuyer mortgage programs and other related housing
assistance prograins
Certified Homeownership Specialist NCALL Research, Dover, DE
Educate clients on the mortgage process
Responsible for counseling clients on budgeting, credit repair and savings
Facilitate homeownership seminars and workshops to educate potential homeowners on
various mortgage products and community reinvestment programs
Assist families in resolving credit problems and overcoming barriers to homeownership
Retail Sales Associate- On Call Floor Manager Macy’s, Dover Mall Dover, DE
Provide assistance to customers with variety of products to select and purchase
Provides scheduling assistance to Human Resources Manager
Pressure Sales Representative SUNROC Corporation, Dover, DE
Assist Regional and National Representatives on the various water and bottle coolers,
Ensure orders are processed accurately and in a timely manner
Provide assistance to customers with questions or problems regarding their coolers.
Trainer NationsBank Card Services, Dover, DE
Trained and developed new and existing associates on customer service and policies.
Supervised and managed an average of 25 new associates per month.
Conducted needs assessments, established class schedules, prepared written performance
evaluations and managed office.
Call Center Credit Analyst NationsBank Card Services, Dover, DE
Analyzed credit information to determine risk and creditworthiness
Received incoming calls for customer service assistance
Evaluated applications for credit limit increases, reinstatements and liability changes
Trained new and existing associates on all systems as well as Visa and Mastercard product
knowledge
Página 104
Con’t Denise R. Freeman
May ‘92 — Feb °93
e
e
Consumer Loan Assistance Bank of Delaware, Wilmington & Dover, DE
Pulled and analyzed credit bureau reports
Prepared applications for automobile, mobile home and home equity loan customers
Researched, administered and transferred auto titles to owners
EDUCATION
Bachelor of Science Degree in Human Resource Management, Wilmington University — 2002
—3.67 GPA — Cum Laude
Wayne Community College, Goldsboro, NC — Business Management, 20 hours
Community College of the Air Force
Certified as a Professional Housing Counselor by the National Federation of Housing
Counselors and NeighborWorks America
SPECIAL SKILLS
Computer literate in Windows XP, Microsoft Word, Excel, Access, PowerPoint, Internet. Type 60
wpm, operate various copiers and fax machines, 10 key adding machine, multiple line phone, HP
Real Estate Calculator and projectors.
Visa and MasterCard Certified Trainer — Norfolk, VA
Making a Great Impression on the Customer (MAGIC) Trainer — Norfolk, VA
ACTIVITIES AND MEMBERSHIPS
VP ~ Delaware Federation of Housing Counselors
Member — Diamond State Community Land Trust
Member — Delta Epsilon Rho, Wilmington University
Previous VP & President, POLYTECH, Band Boosters Club, Woodside, DE
Previous Secretary, Delaware Federation of Housing Counselors
Previous Member and facilitator, CHOICES Program, Dover, DE
Previous Member, Children and Families First, Georgetown, DE
Previous VP, PTO for Central Middle School, Dover, DE
Previous VP & President, Females Investing in Security for Tomorrow, Dover, DE
Previous Member, Urban Bankers Association
Página 105
RESE
ARCH, INC.
Our Mission, Vision & Values
MISSION
To promote affordable housing and inproved
communities for low and moderate income people
primarily in rural areas, To that end we seek to:
® Provide training, technical assistance, and support,
to organizations to enhance their capacity,
* Encourage, support, and educate people to obtain.
and preserve decent, affordable housing,
* Provide imovative and flexible financing and
services targeted to affordable housing and
community development efforts to enhance
borrower capacity to better serve low and moderate
income communities,
®* Increase public awareness about effective
community housing efforts and the need to improve
housing conditions.
© Formulate and advocate improved public policy.
VESION
A decent and affordable home and a suitable living
environment for every family.
Neighbor Wicks:
CHARTERED MEMEER
VALUES
As guiding principles for the
organization, as concepts honored
when making decisions, and as the
manner in which we relate to our
stakeholders, NCALL embraces
these values as we strive for
Excellence:
Professionalism * Resourcefulness *
Responsiveness * Accountability *
Integrity
Professionalism—Exemplifying quedity
in all aspects of the organization,
Resourcefulness—Opening every doar
P g
possible to create opportunities and reach
solutions.
Responsiveness— Learning community
needs with a motivation to act.
Accountahility—Exercising
stewardship of resources and ach teving
measurable results.
Lntegrity—Openness and honesty in
dlecist
. firurmces, and all we do.
363 Saulsbury Road « Dover, DE 19904. * Phone: 302-678-9400 © Fax: 302-678-9058 « www.heall org
Página 106
RESEARCH, INC.
Organizational Background and Purpose
The National Council on Agricultural Life and Labor Research Fund, Inc. (NCALL) is a Dover-based
organization that was incorporated in 1955, We began providing housing development services in
1976, added homeownership counseling in 1989, became a Treasury-certified Community Develop-
ment Financial Institution (CDF 1D in 2004, launched financial literacy training in 2005, and added
default and foreclosure prevention counseling at the end of 2007. During this time, NCALL has
become a leader in affordable housing developmiéiit and services in Delaware, creating affordable
housing alternatives and helping families statewide with housing needs to access homeownership.
Consistently a top homeownership producer in Delaware and the Mid-Atlantic, NCALL is reco gnized
by the U. S. Department of HUD as a "model housing counseling agency" and is a NeighborWorks®
America (NWA) chartered organization... one of only two in Delaware. As such, NCALL under-
goes an NWA Program Review every three years, which examines all aspects of NCALL, including
management, governance, planning, policies and systems, financial health, personnel, and production,
NCALL had its most recent NWA review in January 2009, and the Final Report concluded that
NCALL exceeded all criteria and aspects of the review. In part, the report stated, “The review team
was impressed with the organization’s production, engaged and active Board of Directors, and the
development and implementation of operating and tracking systems by which they measure their
workload and impact. NCALL is to be congratulated for modeling best practices and attracting and
retaining well trained staff who embrace the mission of the organization.” This and other factors led
to a continued NWA rating of “Exemplary” for NCALL, which was reaffirmed in August 2011 by
NWA’s Organizational Health Tracking System Committee,
Within the national NWA network of 235 organizations, NCALL ranks 9" in number of clients who
become homeowners, 13" in direct investment, 17" in producers of residential units, and 24" in fore-
closure mitigation counseling; in 2010, all of NCALL’s rankings were #1 in NWA’s Mid-Atlantic
District, which included Delaware, Pennsylvania, Maryland, Virginia, and Washington, DC.
NCALL’s dedicated staff of housing counselors provides individual clients with ongoing, year-round
homeownership education and counseling (more than 7,000 first-time home buyers so far), financial
literacy training (over 1,000 graduates to date), and default and foreclosure prevention assistance
(close to 500 homes saved in just four years—206 in FY?11 alone!—and many more in process),
Because NCALL is based in Dover, the majority of its foreclosure prevention and homeownership
counseling occurs in Kent County, and more clients come from the City of Dover than from any
other city or town in Delaware.
As an intermediary, NCALL helps locally based nonprofits develop multi-family housing projects
through a variety of services like organizational development, financial packaging, and asset
management; to date, this has resulted in the production or preservation of 50 affordable apartment
communities. Furthermore, NCALL provides technical assistance to self-help housing grantees in
a 21-state region viaa USDA contract, and the CDFI Loan Fund provides credit opportunities to
nonprofit organizations that may not otherwise have access to resources for serving lower-income
families. In seven years, NCALL’s Loan Fund has originated more than $35 million in 52 loans to
25 organizations that have created more than 500 affordable housing units and nearly 50,000 square
feet in community-based facilities space.
Página 107
NATIONAL COUNCIL ON AGRICULTURAL LIFE
AND LABOR RESEARCH, INC.
REPORT ON AUDIT
OF FINANCIAL STATEMENTS
SEPTEMBER 30, 2011
Página 108
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC,
TABLE OF CONTENTS
PAGE
INDEPENDENT AUDITORS' REPORT 1-2
FINANCIAL STATEMENTS:
Siatements of Financial Position 3
Statement of Activities 4
Statement of Functional Expenses §-6
Statements of Cash Flows : 7
Noles io Financial Statements 8 - 20
SINGLE AUDIT INFORMATION:
Report on Internal Control Over Financial Reporting and
on Compliance and Other Maftfers Based on an Audit
of Financial Statements Performed in Accordance with
Government Auditing Standards 21-22
Report on Compliance with Requirements That Could Have
g Direct and Material Effect on Each Major Program and
on Internal Control over Compliance in Accordance with
OMB Circular A-133 23-24
Schedule of Expenditures of Federal Awards 25
Notes fo Schedule of Expenditures of Federal Awards 26
Schedule of Findings and Recommendations 27 - 28
Página 109
Barbacane, Thornton & Company LLP
200 Springer Building
INDEPENDENT AUDITORS’ REPORT 3411 Silverside Road
Wilmington, Delaware 19810
302.478.8940
January 18, 2012 F 302.468.4001
wwusbtepa.com
To the Board of Directors
National Council on Agricultural Life and Labor (NCALL) Research, Inc.
Dover, Delaware
We have audited the accompanying statement of financial position of National Council on Agricultural
Life and Labor (NCALL) Research, Inc., a. nonprofit organization, as of September 30, 2011 and the related
statements of activities, functional expenses and cash flows for the year then ended. These financial
statemenis are the responsibility of the Organization's management. Our responsibility is to express an
opinion on these financial statements based on our audit. The prior year summarized comparative
information has been derived from fhe Organization's 2010 financlal statements and, In our report dated
January 20, 2011, we expressed.an unqualified opinion on those financial stafements.
We conducted our audit in accordance with auditing standards generally. accepted in the United States
of America and the standards applicable fo financial audits contained in Government Auditing
Standards, issued by the Comptrolier General of the United States. Those standards Tequire that we plan
and perform the audit to. obiain reasonable assurance about whetherthe financial statements are free of
material missiatement, An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred fo above present fairly, in all material respecis, the
financial position of NCALL Research, Inc. as of September 30, 2011 and the changes In Its netassets and
its cash flows forthe year then ended, in conformity with accounting principles. generally accepted in the
United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated January 18,
20172 on our consideration of NCALL Research, Inc.'s Internal control over financial reporting and our tests
of its compliance with certain provisions of laws, regulations, contracts, grant agreements and other
matters. The purpose of that report is fo describe the scope of out testing of internal control over financial
reporting and compliance and the results of that testing, and not to provide an opinion on the internal
control over financial reporting or on compliance. That report 's an integral part of an audit performed in
accordance with Government Auditing Standards and should be considered in assessing the resulls of our
audit.
Our audit was performed for the purpose of forming an opinion on the basic financial statements of NCALL
Research, Inc. faken as a whole. The accompanying schedule of expenditures of federal awards Is
presented for purposes of additional analysis as required by U.S. Office of Management and Budget
BARBACANE
‘THORNTON
-1- S&COMPANY
CERTIFIED PUBLIC ACCOUNTANTS
Página 110
To the Board of Directors
National Council on Agricultural Life and Labor (NCALL) Research, Inc.
Circular A-133, "Audits of States, Local Governments and Nonprofit Organizations," and is not a required
part of the basic financial statements. Such information has been subjected to the auditing procedures
applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material
Ttespects, in relation to the basic financial statements faken as a whole.
Poaborcanes Thawte ¢ Cn LLP
BARBACANE, THORNTON & COMPANY LLP
Página 111
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
STATEMENTS OF FINANCIAL POSITION
SEPTEMBER 36, 2011 AND 2010
2011 2010*
ASSETS
CURRENT ASSETS:
Cash and cash equivalents $ 4,210,108 $ 3,588,205
Accounts receivable 13,338 42,810
Grants receivable 468,550 249,086
Interest receivable 328 892
Prepaid insurance 6,518 37,909
Investments 840,342 848,900
Loans receivable, net of allowance for uncollectible accounts
of $72,448 for 2011 and $15,750 for 2010, respectively 1,376,521 465,128
Foreclosed real estate held for resale, net of allowance for
loss on sale of $100,000 for 2041 and 2010 50,000 50,000
Total Current Assets 6,665,705 5,253,020
NONCURRENT ASSETS:
Property and equipment 1,492,197 4,508,442
Less: Accumulated depreciation (252,405) (236,130)
4,239,792 1,273,312
Loans receivable, net of allowance for uncollectible accounts
of $127,552 for 2011 and $299,250 for 2010, respectively 4,435,933 2,362,275
Endowment , 14,324 14,722
Total Noncurrent Assets 2,690,049 3,650,309
TOTAL ASSETS $ 9,365,754 $ 8,903,329
LIABILITIES AND NET ASSETS
CURRENT LIABILITIES:
Accounts payable $ 49,203 $ 37,856
Accrued wages 48,457 43,060
Accrued cormpensated absences 73,587 67,908
Accrued interest - 3,125
Deferred revenue 24,681 48,783
Total Current Liabilities 165,928 200,724
NONCURRENT LIABILITIES:
Notes payable for loan fund 2,150,000. 2,150,000
Total Noncurrent Liabilities 2,150,000 2,150,000
TOTAL LIABILITIES ____2,318)928 21350, 724
NET ASSETS
Unrestricted:
Undesignated 4,721,355 4,830,938
Designated for operating reserve 40,000 ~
Designated for building reserve 86,250 75,000
Designated for working capital reserve 450,000 150,000
Designated for compensaled absences 73,587 67,900
Total Unrestricted 5,571,192 5,123,838
Temporarily restricted 277,311 356,187
Permanently restricted 4,191,323 1,072,580
TOTAL NET ASSETS ___ 7,039,826 _ ____ 6,552,605
TOTAL LIABILITIES AND NET ASSETS $ 9,355,754 $ 8,903,329
* Restated for comparative purposes.
The accompanying notes are an integral part of these financial statements.
-3-
Página 112
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED SEPTEMBER 30, 2011
(With Summarized Totals for 2010)
REVENUE, GAINS AND PUBLIC SUPPORT
Public Support:
Grants and contracts
Contributions
Total Public Support
Revenue:
Interest income - investments
Interest income - loans
Fee income
Rents
Unrealized gain.on investment
Other
Total Revenue
Net assets released from restriction:
Satisfaction of program restrictions
TOTAL REVENUE, GAINS AND PUBLIC SUPPORT
EXPENSES AND LOSSES
Program Services:
Self-Help Housing
Farmworker Housing Technical Assistance
Farmworker Emergency Housing Assistance
Rural Cormmunity Development initlative:
Virginia
Delaware
CHDO Technical Assistance intermediary
Rural Housing and Economic Development
Housing Counseling Program
Foreclosure Prevention
Rural Delaware Homeownership Initiative
Loan Fund
Total Program Services
Support Services:
Management and general
Development
Total Support Services
Total Expenses
Unrealized loss on investment
TOTAL EXPENSES AND LOSSES
CHANGE IN NET ASSETS
NET ASSETS, BEGINNING OF YEAR
NET ASSETS, END OF YEAR
Temporarily Permanently Totals
Unrestricted Restricted Restricted 2014 2010
$ 36,005 $1,743,571 $ 250,000 $4,999,576 $1,887,559
274,474 495,875 - 470,149 416,005
310,479 1,908,246 250,000 2,469,725 2,303,564
47,445. - - 17,445 33,066
149,456 - - 449,456 160,105
279,435 - - 279,435 214,347
47,400 - ~ 17,400 17,400
- - : - 4,089
2,935 - - 2,935 6,987
466,671 : - 466,671 432,994
2,149,378 (1,988,122) (131,257) “ -
2,896,529 (78,876) 118,743 2,936 396 2,736,558
480,370 - - 480,370 450,109
75,779 - - 78,779 81,141
23,070 ~ - 23,070 16,846
498,865 - - 138,865 89,972
35,341 - - 35,341 6,585
39,641 ~ - 39,641 42,694
51,547 - 51,517 35,194
316,173 - ~ 346,473 277,719
229,667 - - 229,667 170,398
422,489 - - 122,489 426,180
472,874 ~ - 472,874 385,226
1,985,786 ~ z 4,985,786 1,682,058
408,323 - - 408,323 347,680
54,433 - - 64,433 75,835,
462,756 “ ~ 462,756 423,515
2,448,542 - - 2,448,842 2,105,573
633 id = 633 =
2,449,178 ~ : 2,449,175 2,105,573
44AT,354 (78,8764) 418,743 487,221 630,985
§,123,838 356,187 4,072,580 6,552,605 §,921,620
$5,571,192 $ 277,314 $1,191,323 $7,039,826 $6,552,605
The accompanying notes are an integral part of these financial statements.
Página 113
EXPENSES:
Salaries
Payroll taxes
Pension
Employee benefits
Total Salaries and Related
Expenses
Accounting and audit fees
Allocation of occupancy costs
Bad debt expense
Consultant fees
Consumables
Credit report charges
Depreciation
Dues/Registration/Training
Equipment and maintenance
Insurance
Interest expense
Internet and technical services
Janitorial services and supplies
Legal fees
Loan participation fees
Miscellaneous
Office supplies
Printing and postage
Property tax/maintenance expenses
Publications
Telephone
Travel and per diem
Utilities
Subtotal
Allocation of indirect costs
TOTAL EXPENSES
Continued on next page.
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED SEPTEMBER 30, 2014
(With Summarized Totals for 2010)
Program Services
Farmworker Farmworker Rural Rural CHDO Rural
Housing Emergency Community Community Technical Housing and Housing
Self-Help Technical Housing Development Development Assistance Economic Counseling Foreclosure
Housing Assistance Assistance initiative ~ VA Inftative - DE intermediary Development Program Prevention
$ 237,628 $ 28,542 g 3,758 $ 7,837 $ 18,156 $ 28,432 $ 24,937 $ 221,274 $ 162,464
47,181 2,044 263 554 1,304 2,137 4,902 16,074 14,782
6,157 370 6s 129 323 690 5386 2,828 2,700
39,040 4,382 660 1,339 2,290 A,QAT 4,267 35,884 33,944
300,006 36,308 4,750 9,959 22,073 36,206 31,692 276,060 210,890
40,080 1,365 105 210 840 1,680 1,575 9,120 8,820
80,947 35,023 48,215 127,836 12,428 - 45,000 - -
201 82 - ~ - - - 98 90
- - - - - - . 10,565 -
3,660 1,075 - 860 - ~ 730 6,048 2,250
509 1,346 - ~ - - - 2,377 +
3,439 - - - - - - - -
- - - - - - - 1,161 -
” ~ ~ “ ~ + - 449 206
2,397 263 - - - 554 r 4,422 124
277 - : - - : - - -
4,823 9 - - - 122 57 1,309 1,243
77,031 4,308 - - - 4,082 2,463 7,573 6,044
480,370 78,779 23,070 138,865 35,341 39,541 51,517 316,173 229,667
100,287 16,375 4,600 28,688. 7,613 8,416. 7,582 68,808 48,345
$ 580,657 $ 92,154 $ 27,670 $ 167,653 $42,954 $_ 48,057 $ 59,099 $ 384,981 $ 278,012
Página 114
(continued)
EXPENSES:
Salaries
Payroll taxes
Pension
Employee benefits
Total Salaries and Related
Expenses
Accounting and audit fees
Allocation of occupancy costs
Bad debt expense
Consultant fees
Consumables
Credit report charges
Depreciation
Dues/Registration/Training
Equipment and maintenance
Insurance
Interest expense
Internet and technical services
Janitorial services and supplies
Legal fees
Loan participation fees
Miscellaneous
Office supplies
Printing and postage
Property tax/maintenance expenses
Publications
Telephone
Travel and per diem
Utilities
Subtotal
Allocation of indirect costs
TOTAL EXPENSES
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED SEPTEMBER 30, 2014
(With Summarized Totals for 2010)
Program Services Support Services
Rural
Delaware Total Management Total
Homeownership Loan Program and Support Totals
initiative Fund Services General Development Services 20114 2010
$ 94,176 $ 134,017 $ 958,297 $ 268,100 $ - $ 268,100 $ 1,226,391 $4,116,644
7,080 8,782 69,112 19,287 - 19,287 88,400 84,244
1,561 2,245 17 658 3,765 - 3,765 21,423 17,921
11,492 27,936 186,184 23,066 - 23,066 189,247 166,088
114,319 469,980 1,241,243 344,218 - 314,218 1,525,464 1,381,894
- 7,250 7,250 15,650 - 15,650 22,900 25,900
4,920 4,620 43,335 (43,335) - (43,335) - 3,334
~ 170,879 170,679 - - ” 170,679 75,000
- 29,375 318,828 2,235 9,616 41,851 330,679 233,495,
119 156 746 18,706 1,134 16,840 17,586 17,095
- - 40,565 - - - 10,565 6,814
“ 2,400 2,400 937 33,943 34,880 37,280 35,797
542 1,200 16,365 15,867 4,630 20,497 36,862 34,438
390 - 4,622 10,402 289 10,69 45,313 23,898
- 8,200 8,200 41,683 - 14,683 19,883 18,653
- 46,953 46,953 - - - 46,953 58,529
- 6,316 9,748 11,455 ~ 11,455 21,204 16,473
- “ “ 7,695 “ 7,685 7,695 6,527
- 15,417 15,417 - - - 15,417 6,652
- 3,042 3,042 - 7 - 3,042 24,476
- 155 1,316 2,000 4,035 6,035 7,351 5,607
" - 646 4,189 ~ 4,168 4,815 1,702
75 4,200 6,032 10,593 - 40,593 16,625 15,448
- 1,587 1,587 4,576 - 4,576 6,163 4,551
- - 277 2,246 - 2,245 2,522 4,747
733 690 §,986 6,630 8 6,638 12,624 11,773
1,391 3,656 100,548 3,455 778 4,233 104,781 80,382
“ ” - 15,142 : 18,142 15,142 14,417
122,489 472,874 1,885,786 408,323 34,433 462,756 2,448,542 2,105,573
25,837 56,517 373,068: (379,809 6,741 373,068) : -
$148,326 $ 529,391 $ 2,958,854 $28,514 $64,174 $89,688 $ 2,448,542 $ 2,105,573
The accompanying notes are an integral part of these financial statements.
Página 115
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED SEPTEMBER 30, 2011 AND 2010
2011 2010
CASH FLOWS FROM OPERATING ACTIVITIES:
Change in net assets $ 487,224 $ 630,985
Adjustments to reconcile change in net assets to
net cash provided by operating activities:
Depreciation 37,280 35,797
Bad debt expense 470,679 75,000
Unrealized loss (gain) on investment 633 (1,089)
(increase) in accounts receivable (528) (6,390)
Decrease (Increase) in grants receivable 80,536 (83,201)
Decrease in interest receivable 564 892
(Increase) Decrease in loans receivable (185,730) 4,092,493
Decrease (Increase) in prepaid expenses 31,391 (24,739)
(Decrease) in accounts payable (18,653) (128,752)
ncrease in accrued wages 5,397 43,060
ncrease (Decrease) in compensated absences 5,687 (544)
(Decrease) Increase in accrued interest (3,125) 3,125
(Decrease) Increase in deferred revenue (24,102) 31,017
NET CASH PROVIDED BY OPERATING ACTIVITIES 617,250 1,668,354
CASH FLOWS FROM INVESTING ACTIVITIES:
Sale of investments 848,900 470,174
Purchase of investments (840,577) -
Purchase of property and equipment (3,760) (32,032)
NET CASH PROVIDED BY INVESTING ACTIVITIES 4,563 138,142
CASH FLOWS FROM FINANCING ACTIVITIES:
Repayment of long-term debt - (1,322,523)
NET CASH USED BY FINANCING ACTIVITIES - (1,322,523)
NET INCREASE IN CASH AND CASH EQUIVALENTS 621,813 483,973
CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR 3,588,295 3,104,322
CASH AND CASH EQUIVALENTS, END OF YEAR $ 4,210,108 $ 3,588,295
SUPPLEMENTAL INFORMATION:
interest paid $ 50,078 $ 55,404
Taxes paid $ - $ -
The accompanying notes are an integral part of these financial statements.
Página 116
NOTE 7
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
GENERAL
The National Council on Agricultural Life ond Labor ("NCALL’) Research, inc. was organized In
1955 asa nonprofit corporation and has been providing rural housing fechnical-assistance and
affordable housing services since 1976. NCALL Research, Inc. competes for funding in the form
of contracts, grants and cooperalive agreements from fhe federal, state and private sectors
when it is available. The mission of the Organization, simply put, is:
“To promote affordable housing and improved communities for low and moderate income
people primarily in rural areas. To that end, we seek fo:
* Provide training, technical assistance and support, including financial, to organizations to
enhance their capacity.
e Encourage, support and educate people fo obtaln and preserve decent, affordable
housing.
e Provide innovative and flexible financing.and services targeted to affordable housing and
communily development efforts to enhance borrower capacity to better serve low and
moderate income communities.
« Increase public awareness about effective community housing efforls and the need to
improve housing conditions.
e Formulate and advocate improved public policy.”
NCALL Research, Inc. is governed by a 15-member Board of Directors from the Organization's
service area.
NCALL Research, Inc. was chartered as.a NeighborWorks Organization ("NWA‘) in 2003. The
affiliation with NWA-requires ongoing reporting and regular management reviews. NCALL was
again rated “Exemplary” in 2031, it also provides opportunities for grant and capital funding,
along with training slots for NWA's training institutes. NCALL Research, Inc. is one of only wo
organizations within Delaware with the NeighborWorks designation.
NCALL Research, Inc. was certified as a Community Development Financial institution (‘CDFT')
during fiscal year 2005 by the U5. Department of Treasury. As of September 30, 2011, this
cettification was in good standing.
As a CDFI, NCALL Research, Inc. chose fo participate in the Comprehensive Ratings for CDF
investments (‘CARS") review and rating process during 2010. The process was a positive
experience and yielded a substantial report and rating of AA+2 for impact performance,
financial strength, and policy work.
NCALL Research, Inc.'s Board of Directors undertook strategic planning during fiscal year 2010
yielding a current three-year plan for the Organization for fiscal years 20171-2013.
Financial Statement Presentation
In accordance with the section of the Financial Standards Accounting Board’s Accounting
Standards Codification ("FASB ASC") regarding financial statements of not-for-profit
organizations, NCALL Research, Ine. is required to repert information regarding ifs financial
Página 117
NOTE 2
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES. (cont'd)
position and. activities according to three classes of net assets: unresificled net assets,
temporarily restricted net assets and permanently restricted net assets. In addition, NCALL
Research, Inc. is required to present a stafement of cash flows.
Recognition of Donor Restrictions
Donor-resiticted support is reported as.an Increase in temporarily or permanently testricted net
assets depending on the nature of the restriction. When a restriction expires, temporarily
restricted net assets are reclassified to unrestricted net assets.
Temporarily Resiticted Net Assets
This type of nét asset includes funds restricled by funding sources. NCALL Research, Inc. reports
gifts of cash and other assets as restricted support if they are received with donor stipulations
that limit the use of the donated assets. When a donor restriction expires, that is, wnen a
stipulated time restriction ends or purpose restriction is accomplished, temporarily reshicied net
assets are reclassified to unrestricted net assets and reported in the statement of activities. as net
assels released from restriction.
RHS Self-Help Housing Technical and Management Assistance Contract (Self-Help Housing)
NCALL Research, Inc. is funded by the Rural Housing Service, USDA, to provide technical and
management assistance and training to new and operating self-help. housing granfees
throughout the 21-state northeast region. The region extends from Virginia north to New
England and west to Minnesota. NCALL Research, Inc. ts responsible for providing fechnical
and management assisiance in construction, accounting, scheduling and housing
development to local self-help housing programs. NCALL Research, inc. also is called-upon to
conduct training, publish newsletters and help resolve problems. NCALL Research, inc. is
operating a contract award through October 31, 2011 and has a notice to proceed with a new
contract with a base year.and four opfion years.
Farmworker Housing Technical Assistance/Farmworker Emergency Housing Assistance
NCALL Research, Inc. is a member of the Southeast Housing Consortium ("SEHC’) which is a
group of nonprofit organizations speciatizing in rural and farmworker housing. Members of the
SEHC are subgraniees of a grant awarded by the U.S. Department of Labor (‘DOL’) Employment
and Training Administration, operated under the authority of the Workforce Investment Act
("WIA"), Section 167. Florida Nonprofif Housing, Inc. ("FNPH") serves as grantee/lead agency for
the SEHC, wiih responsibility for monitoring subgrantee activities. The SEHC's goals are to
eliminate substandard housing and alleviate excessive housing cost for agricultural workers.
Under the allowable activities of the grant program, NCALL Research, inc. provides technical
assistance to nonprofit organizations who develop or preserve farmworker housing in Delaware,
Maryland and Virginia. Services can include packaging housing financing, providing asset
management services and probiem solving. A smaller DOL grant through FNPH is for direct
housing assistance fo farmworkers and Is identified as Farmworker Emergency Housing
Assistance.
Página 118
NOTE 2
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (cont'd)
Rural Community Development Initlative - Virginia
NCALL Research, Inc. competed for and received a USDA Rural Community Development
Initiative (RCD!) grantto provide housing, organizational development and housing counseling
technical assistance to three nonprofit organizations on the Eastern Shore of Virginia. These
include Eastern Shore of Virginia Housing Alliance, New Road Community Development Group
and District One Community Action Group.
Rural Community Development Initiative - Delaware
NCALL Research, Inc. competed for and received a USDA Rural Community Development
Initiative grant fo provide organizational development and homeownership. technical
assistance to the Diamond State Community Land Trust in Delaware.
CHDO Technical Assistance Intermediary
NCALL Research, Inc. received a cooperative agreement from the U.S. Department of Housing
and Urban Development ("HUD’) fo provide technical assistance to qualifying nonprofit
organizations in Delaware that plan to apply for "HOME" funding to develop affordable housing.
NCALL is authorized to work with eligible and would-be Community Housing Development
Organizations ("CHDOs") as d Technical Assistance Intermediary by HUD, NCALL's services
include assessments, direct technical assistance for organizational and housing project issues
and training, NCALL received this cooperative agreement through the federal bidding.process.
Rural Housing and Economic Development
NCALL Research, Inc. received a HUD Rural Housing and Economic Development grant for a
36-month period to provide technical assistance for affordable apartment development, asset
management and nonprofit capacity building, .as well as homeownership counseling within the
communities of Georgetown, Seaford and Millsboro In Sussex County, Delaware.
Housing Counseling Program
NCALL Research, inc, is funded by grants and fees from a variety of financial institutions and
governmental entities to assist low and moderate income families io become firnHime
homebuyers throughout Delaware. The education and counseling provided by NCALL
Research, inc. enables families to become more knowledgeable about the homebuying and
mortgage approval process, while helping families prepare financially for the step fo
homeownership. NCALL Research, Inc. assists qualified families to obtain affordable home
morigage financing including down payment and settlement assistance. The program also
assists families with budget and financial management, suamission of mortgage applications,
understanding homeownership responsibilities and the settkement process through group
workshop sessions and individual counseling. NCALL Research, Inc. is participating with the
Neighborhood Stabilization Program providing housing counseling services. A Delaware Bank
Commission grant enabled NCALL to begin marketing its Growing Your Money Financial
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NOTE 2
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (contcl)
Literacy Program fo the community at subsidized apartment complexes and Delaware
Technical Community College campuses. Financial Literacy classes continue fo be offered to
homeownership and foreclosure clienis in all counties:
Foreclosure Prevention
Responding to community needs and strategic planning by the Board of Directors, NCALL
Research, inc. began ifs mortgage default and forectosure prevention services within Delaware
in 2008. Services included monthly prevention workshops along with individual counseling
offering remedies and support. Demand for foreclosure prevention has increased significantly,
and two new counselors were hired in 2010 wifh funding from the Delaware State Housing
Authority, which continued again in 2011. NCALL Research, Inc. is. part of various initiatives from
the Attorney General's Office and Delaware's Foreclosure Mediation Program. Foreclosure
Prevention is also supported by the NeighborWorks’ National Foreclosure Mitigation Counseling
funding.
Rural Delaware Homeownership Initiative
NCALL Research, Inc. is funded by the Delaware State Housing Authartity’s Housing Development
Fund and various other funding sources to Implement.a loan application packaging program
through USDA, Rural Development. The services fo potential homeowners include: credit and
budget counseling, fraining on program specifics, financial management classes when
necessary, development of family budgets, assistance with the search for land or housing,
preparation of federal applications and follow-up throughout the entire Rural Development
application process. These services are available to clients in rural areas throughout the State
of Delaware.
Loan Fund
During fiscal year 2005, NCALL Research, inc. became certified as qa Community Development
Financial institution and a Community Development Entity by the U.S. Department of Treasury.
These cerlifications reflect ihe authority of the Loan Fund to offer additional products and
services to better address the affordable housing, community development and nonprofit credit
needs of lis customer base. A commitiee of six NCALL Research, Inc. board members oversees
the Loan Fund and is responsible for recommending policies and the loan approval process.
NCALL's Board of Directors is-responsible for Loan Fund governance. NCALL Research, inc. has
been aclively seeking capital, investments and loan participations while building Loan Fund
infrastructure to address the substantial community development demand. Experienced staff
managing the fund includes a toan tund director and manager. A substantial CARS rating of
AA+2 along with strategic planning in 2010 for FY 2011-2013 is benefiting capitalization and
expansion plans.
Cash and Cash Equivalents
For purposes of the statement of cash flows, NCALL Research, Inc. considers all highly liquid
investments with an original maturity of three months or less fo be cash equivalents,
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NOTE 2
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (cont'd)
Investments
In accordance with FASB ASC, investments are reported at market value. Donated securities
also are reported at fair market value as of the date of receipt. All realized and unrealized
gains and tosses arising from fluctuations in market values, sales or other disposition of assets
are accounted for in the class of net assets that owns the assets.
Grants and Accounts Receivable
Grants and accounts receivable are stated at unpaid balances. Receivables are considered
impaired if full principal payments are not received In accordance with the payment terms.
Grants-and accounts receivable are considered by management to be fully collectible and,
accordingly, no allowance for uncollectible accounts has-been recorded as of September 30,
2011 and 2016,
Loans Receivable
Loans receivable represent funds advanced fo qualified nonprofit organizations that have a
primary mission of affordable housing and/or cornmunity development, Loans are sfated at
unpaid principal balances less an allowance for uncollectibie accounts. The allowance for
uncollectible accounts is estimated to be five percent of the outstanding loan balance plus
any amounts known to be uncollectible. Past due stafus is determined based on contractual
terms. Loans are considered impaired if full ptincipal or interest payments are not anticipated
in accordance with the contractual terms, Loan security is. ouflined in the promissory notes.
Foreclosed Real Estate
Foreclosed real estate includes both formally foreclosed property and in-substance foreclosed
property. In-substance foreclosed properties are those properties for which the institution has
taken physical possession, regardiess of whether formal foreclosure proceedings have taken
place.
At the time of forectosure, foreclosed teal estate is recorded at the fair value less cost to sell,
which becomes the property’s new basis. Any write-downs based on the asset's fair value at
date of acquisition are charged fo the-allowance for uncollectible accounis. Affer foreclosure,
valuations are parlodically performed.by management .and properly held for sale is carried at
ihe lower of the new cost basis or fair value less cost fo sell, Costs incurred in maintaining
foreclosed real estate and subsequent adjustmenis to the carrying ammount of the property are
included in income or loss on foreclosed real estate.
Properly and Equipment
NCALL Research, Inc, capitalizes all expenditures for property in excess of $5,000. Property and
equipment are stated at cost at date of acquisition or fair market value. at date of donation.
Properly and equipment ate depreciated on the straight-line method over the estimated
service lives of the respective assets. Estimated service lives for fumiture and equipment are five
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NOTE 2
NOTE 3
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (cont'd)
to 10 years. The esfimated service lives for the buildings are 30 to 50 years. Expenditures for
maintenance, repairs, minor renewals and betterments which do not improve or extend the
useful life of the respective assel are expensed.
Income Taxes
No provision has been made for income faxes since NCALL Research, Inc. qualifies as a fax-
exempt organization under the Iniemal Revenue Code, Section 501(c)(3), and ifs activities do
not result in any income fax liability. In accordance with the section of FASB ASC regarding
accounting for uncertainty In income taxes, NCALL Research, Inc. is required to recognize the
financial statement effects of a tax pasition if it is mare likely than not that the positian will be
sustained upon examination. NCALL Research, Inc. has no uncertain tax positions that qualify
for recognition in the financial statements.
Since tax matters are subject to some degree of uncertainty, fhere can be no assurance that
NCALL Research, inc.’s tax returns will not be challenged by the taxing authorities and that
NCALL Research, inc. will not be subject to additional tax penalties and interest as a result-of
such challenge. Generally, NCALL Research, Inc.'s tax returns remain open for federal income
fax examination for three years from the date of filing,
Use- of Estimates in the Preparation of Financial Statements
The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported
amounts of assets.and liabilltles and disclosure of contingent assets and liabilities atthe date of
the financial statements cand the reporied amounts of revenues and expenses during the
tepotting period. Actual resulfs could differ from those estimates.
Prior Year Financial Sigternents
The financial statements include ceriain prior year summarized comparative information in total
but not by net asset class. Such information does not include sufficient detail fo constitute a
presentation In conformity with generally accepted aecounting principles. Accordingly, such
information should be read in conjunction with NCALL Research, Inc.'s financial statements for
the year ended September 30, 2010, from which the summarized information was derived.
INVESTMENTS
Investments consist of cerfificates of deposit with original maturities of more than three months.
The value of these investments as of September 30, 2011 and 2010 amounted to $840,342 and
$848,900, respectively. Interest accrues at rates ranging from 0.10 percent fo 1.19 percent.
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NOTE 4
NOTE 5
NOTE 6
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
FORECLOSED REAL ESTATE HELD FOR RESALE
Foreclosed real estate held for resale represents property acquired through Joan default. As of
September 30, 2011 and 2010, NCALL Research, inc. had title to one forectosed properly due
to foan default. The oufstanding principal on this loan atthe fime-of foreclosure was $300,000,
with $150,000 of the loan being lent by the Loan Fund and the remaining portion of $150,000
being lent by a third party (the “participant’}}, Upon the sale of this property, NCALL Research,
Inc. must remit the first $150,000 of the proceeds from the sale tothe participant rather than the
participant sharing pro rata in any losses. As of Sepiember 30, 2011 and 2010, NCALL
Research, Inc. has estimated that it will recognize a loss of $100,000 for both yearson its portion
of the loan when this properly is sold and, accordingly, an allowance for loss on foreclosed
assets held for resale has been recorded in the statement of financial position.
BAD DEBT EXPENSE
For the year ended September 30, 2011, bad debt expense in the amount of $170,679 is
comprised of the following:
Increase in allowance for uncollectible accounts § 170,679
For the year ended Sepfember 30, 2010, bad debt expense in the amount of $75,000 is
comprised of the following:
Increase in allowance for uncollectible accounts § 80,000
Increase in allowance for foreclosed real estate 25,000
TOTAL § 75,000
ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS
For the year ended September 30, 2011, the change in the allowance for uncollectible
accounts Is as follows:
Allowance for uncollectible accounts at October 1, 2010 $ 315,000
Adjusiment fo increase the allowance for uncollectilale accounts 170,679
Loan charged off against the allowance (285,679)
Allowance for uncollectible accounts at September 30, 2011 § 200,000
For the year ended September 30, 2010, the change in the allowance for uncollectible
accounts is as follows:
Allowance for uncollectible accounts at October 1, 2009 § 315,000
Adjustment to increase ihe allowance for uncollectible accounts 50,806
Loan charged off against the allowance (60,000)
Allowance for uncollectible accounts at September 30, 2010 § 315,000
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NOTE 7
NOTE 8
NOTE 9
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC,
NOTES TO FINANCIAL STATEMENTS
LOANS RECEIVABLE SOLD WITHOUT RECOURSE
NCALL Research, inc. has solid loans receivable fo financial institutions with no recourse fo the
Organization. The outstanding balance of the no-recourse loans at September 30, 2011 and
2010 was $1,225,228 and $3,201,006, respectively. The loans maiure at various times through
February 2013. NCALL Research, Inc. services, administers and collects the receivables on
behalf of the purchaser. NCALL Research, Inc, has not recognized a servicing asset or fiabllily
because it is impracticable to estimate its fair value.
NCALL Research, Inc. sold a loan participation in the amount of $220,265 io Community
Housing Capital. In the event of default, Cormunity Housing Capital's toan participation is
repald prior jo NCALL Research, Inc.’s portion of the lean.
OPERATING LEASES
NCALL Research, inc. leases office space fo three organizations. and one tenant. These leases
expire at various times through June 2012. The schedule of fulure minimum leases fo be
teceived ts as follows:
Year Ending September 30, Amount
2012 § 4,725
Rental income tofaled $17,490 for-both 2011 and 2010.
INDIRECT COSTS
As required by federal funding sources, in accordance with Office of Management and Budget
Circular A-122, NCALL Research, Inc. maintains separate accounts to identify indirect costs.
While most costs (direct costs) can be identified as pertaining to a specific program, other costs
(indirect costs) actually apply to more than one program. These costs are accumulated in an
‘Indirect cost pool," then allocated semi-monthly to grants and contracts based upon a
predetermined rate of 21 percent for 2017 and 2010 of jolal direct costs. This provisional
indirect costrate has been. carefully developed to allocate casts in a. consistent, equitable and
reasonable manner and has been approved by NCALL Research, Inc.'s cegnizant agency, the
U.S. Department of Labor. The allocation on pages 5.and 6 is shown fo assist funding sources in
determining the total cost of each program.
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NOTE 10
NOTE 11
NOTE 12
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
PROPERTY AND EQUIPMENT
As of September 30, 2011 and 2010, fixed assets consisted of the following:
2011 2010
Land $ 250,000 § 250,000
Buildings 1,148,386 1,144,628
Furniture and equipment 93,811 113,817
Accumulated depreciation (262,405) (235,130)
TOTAL . $1,239,792 $1,273,312
TEMPORARILY RESTRICTED NET ASSETS
Net assets were temporarily restricted by donors for the following programs:
September 30,
2011 2010
Foreclosure Prevention § 168,283 § 256,474
Self-Help Housing 78,802 74,202
CHDO Technical Assistance Intermediary 7,094 7,352
Solar Panels 20,000 -
Rural Housing and Economic Development 3,132 18,159
§ 277,311 $ 356,187
BOARD-DESIGNATED NET ASSETS
In fiscal year 2011, the Board established an operating reserve to stabilize NCALL Research
Inc.'s finances and to provide a rainy day fund, Use of this reserve requires authorization from
the Board. As of September 30, 2011, the value of this fund was $540,000.
The Board established a replacement/maintenance reserve to provide funding for future repairs
made fo the buildings in Dover and Georgetown. As of September 30, 2017 and 2019, the
value of this fund was $86,250 and $75,000, respectively.
The Board established a working capital reserve to provide funding for sufficient cash flow while
awatting reimbursement of expenditures. As of September 30,2011 and 2010, the value ofthis
fund was. $150,000,
The Board established a reserve to provide funding for fulure employee compensated absence
liabilities, As of September 30, 2011 and 2010, the value of this fund was $73,587 and $67,900,
respectively.
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NOTE 13
NOTE 14
NOTE 15
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC,
NOTES TO FINANICIAL STATEMENTS
PERMANENTLY RESTRICTED NET ASSETS
Permanently restricted net Assets were restricted as follows:
September 30,
201] 2010
NeighborWorks America capital grant $1,181,323 $1,062,580
Trust endowment 10,000 16,000
51,191,323 $1,072,580
NeighborWorks America capital grants are restricted for making loans and for capital Projects.
The capital: grants are permanenly restricted although proceeds on capliatl projects, or interes?
remaining grant funds, interest earnings, capifal projects Proceeds, and the loan-and capital
projects portfollos representing the use of these funds will revert to NeighborWworks America,
In September 2011, NelghborWorks America released trom restriction $131,257 in prior year
grant funds previously classified as Permanently restricted net assets by NCALL Reseach, Inc.
Accordingly, this amount has been shown as net assets teleased from restriction in the
statement of activities,
NCALL Research, Inc. was the beneficiary of a frust administered by the Delaware Community
Foundation, The permanently testricled amount in this fund Is $10,000, Amounts above
$10,000 are not restricted, The assels of the'trust are included in the statement of financial
position of NCALL Research, inc, at fatr value,
PENSION/RETIREMENT PLAN:
NCALL Research, inc. sponsors an Internal Revenue Code Section 401(K) retirement plan. All
fulHtime employees are eligible to contribute fo the plan after completing one year of
employment, with the Organization matching employee contributions up to $1,200 for the
calendar year.
The fotat pension expense for’2011 and 2010 was $21,423 and $1 7,921, respectively.
COMPENSATED ABSENCES
NCALL Research, Inc. cillows employees to accumulate unused annual leave per fiscal yearto
be paid upon retirement or leaving employment, The balance in fhis account as of September
30, 2011 and 2010 was $73,587 and $67,900, tespectively. ,
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NOTE 16
NOTE 17
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
CONCENTRATIONS
NCALL Research, Inc. received 28 and 27 percent of tis total revenue and public support from
the U.S. Department of Agriculture during the years ended September 30, 2031 and 2010,
respectively.
NCALL Research, inc. recelved 22 and 24 percent of its tofal revenue and public support from
NeighborWorks America during the years ended September 30, 2011 and 2010, respectively.
LONG-TERM DEBT
Notes Payable for Loan Fund
In December 2005, NCALL Research, Inc. entered into an unsecured note agreement for the
loan fund with Wells Fargo Regional Community Development Corporation in the amount of
$250,000, This note bears Interest at a fixed rate of 2.5 percent and requires semi-annual
installments of accrued Interest due and payable on March 31 and September 30 of each
year. The entire unpald balance. of principal fs due in full on December 16, 2075. As of
September 30, 2011 and 2010, the outstanding balance on this note was $250,000.
In December 2006, NCALL Research, Inc. received: a recoverable grant for the loan fund in the
amount of $400,000 from JPMorgan Chase Bank. NCALL Research, Inc. is required to repay this
grant without interest no lafer than December 1, 2012. As of September 30, 2011 and 2010,
the outstanding balance was $400,000.
in November 2007, NCALL Research, Inc. entered info an unsecured note agreement for the
foan fund with Barciays Bank Delaware In the arnount of $500,000. The note bears interest at
the three-month LIBOR rate plus .10 percent (0.35 and 0.63 percent at September 30, 2011 and
2010, respectively}. Accrued Interest is due on January 1, April 1, July 1 and October 1 of each
year with the entire unpaid principal balance due in full in November 2014, As of September
30, 2011 and 20190, the outstanding amount of this note was $500,000.
In Seplember 2008, NCALL Research, Inc. entered into an unsecured note agreement for the
loan fund with Bank of America in the amount of $1,000,000. The note bears interest af a fixed
rate of 4.0 percent. Accrued interest is due-on January 1, April 1, July 1 -and October 1 of each
year. Principal payments of $300,000 are due In September 2016 and 2017 with the remaining
principal of $460,000 due in September 2018. As of September 30, 2011 and 2016, the
outstanding amount of this note was $1,000,000,
in December 2010, the Loan Fund entered info an unsecured revolving line of credit
agreement with the Delaware State Housing Authority in the amount of $375,000, Any
outstanding balance against this line of creciit will bear interest at a fixed rate of 3.0 percent.
Accrued interest is payable on January 1, April 1, July 1 and October 1 of aach year with the
entire unpaid principal balance due in fullon December 6, 2020. As of September 30, 2011,
the Loan Fund had not drawn against this line of credit.
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NOTE 17
NOTE 18
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
LONG-TERM DEBT (cont'd)
In September 2011, the Loan Fund entered info an unsecured note agreement with PNC Bank
inthe amount of $1,250,000. The note bears interest at a fixed rate of 3.25 percent. Accrued
interest is payable on March 1, June 1, September J and December 1 of each year with the
entire unpaid principal balance due in fulton September 14, 2016. As of September 30, 2011,
the Loan Fund had not drawn against this note.
The maturity of the long-term debt is as follows:
Year Ending September 30,
2012 © $ -
2013 400,000
2014 -
2015 500,000
2016 §50,000
2017 and thereafter 700,000
§ 2,150,000
COMMITMENTS
Loans committed but not disbursed as of September 30, 2011 were as follows:
Loan Disbursed ai
Amount 09/30/2011 Commitment
$ 1,762,257 § 1,154,293 § 607,964
Loans committed but not disbursed as of September 30, 2010 were as follows:
Loan Disbursed at
Amount 09/30/2010 Commitment
$ 1,280,448 § 869,719 $ 710,729
The amounts above represent NCALL’s portion of the loan and exclude the amount of the loan
subject to a participation agreement.
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NOTE 19
NOTE 20
NOTE 21
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO FINANCIAL STATEMENTS
FAIR VALUE MEASUREMENTS
Fair values of assets measured on a recurring basis at September 30, 2071 and 2010 are as
follows:
Fair Value Measurements at Reporting Date Using:
. Fair Value Level 2*
Sepiember 30, 2011
Endowment § 14,324 8 14,324
Certificates of deposit 840,342 840,342
Total $ 884,666 $ 854,666
September 30, 2010
Endowment $ 14,722 § 14,722
Certificates of deposit 848,900 848,900.
Total § 863,622 § 863,622
Level 1 — Financial assets valued using level 1 inputs are based on unadjusted quoted market
prices within active markets.
Level 2 — Financial assets valued using level 2 inputs are based on quoted prices in markets
that are not active or for which all significant inputs are unobservable, either directly or
indirectly.
Level 3 - Financial assets valued using level 3 inputs are defermined by valuation
methodologies that are unobservable and significant to the fair value measurements.
RECLASSIFICATION OF PRIOR YEAR FINANCIAL STATEMENTS
in ihe current year financial statements, the current and long-term portions of the loans
recelvable balances have been reported net of the allowance for uncollectible accounts. in
the pror year financial statements, the enlire allowance for uncollectible accounts balance
wes netled against the current portion of the loans receivable balance. The prior year amounts
in this report have been restated to conform to the current year presentation.
SUBSEQUENT EVENTS
NCALL Research, Inc. has evaluated all subsequent events through January 18, 2012, the date
the financial stalements were available to be issued.
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Página 129
SINGLE AUDIT INFORMATION
Página 130
Barbacane, Thornton & Company LUP
200 Springer Building
3411 Silverside Road
REPORT ON INTERNAL CONTROL ‘Wilmington, Delaware 19810
OVER FINANCIAL REPORTING AND ON -r 302.478.8940
COMPLIANCE AND OTHER MATTERS BASED F 302.468.4001
ON AN AUDIT OF FINANCIAL STATEMENTS vworwcbtcpacom
PERFORMED IN ACCORDANCE WITH
GOVERNMENT AUDITING STANDARDS
January 18, 2012
To the Board of Directors
National Council on Agricultural Life and Labor (NCALL) Research, tnc.
Dover, Delaware
We have audited the financial statements of National Council on Agricultural Lite and Labor (NCALL)
Research, inc., a nonprofit organization, as of and for fhe year ended September 30, 2011, and have
issued our report thereon dated January 18, 2012.
We conducted our audit in accordance with audifing standards generally accepted in the United States
of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the Unifed States.
internal Control Over Financial Reporting
In planning and performing our audif, we considered NCALL Research, Inc's internal control over financial
teporting asa basis for designing our auditing procedures for the purpose of expressing our opinion onthe
financial statements, but not for the purpose of expressing an opinion on the effectiveness of NCALL
Research, Inc’s internal control over financial reporting. Accordingly, we do not-express an opinion on the
effectiveness of NCALL Research, tnc’s internal control over financial reporting.
A deficiency in internal control exists when-c design or operation of a control does not allow management!
or employees, in the normal course of performing thelr assigned functions, to prevent, or detect and
correct, misslatements on a timely basis. A material weakness is a deficiency, or a combination of
deficiencies, in internal control such that there Is a reasonable possibility thal a material misstatement of
ihe entity's financial statements will not be prevented, or detected and corrected, on a timely basis.
Our consideration of internat control over financlal reporting was for the limited purpose described in the
first paragraph of this section and was not designed fo identify all deficiencies in infemal control over
financial reporiing that might be deficiencies, significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses, as defined above.
BARBACANE
THORNTON
a - & COMPANY
CERTHTED PUBLIC ACCOUNTANTS
Página 131
To the Board of Directors
National Council on Agricultural Life and Labor (NCALL) Research, Inc.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether NCALL Research, Inc.'s financial statemenis are
free of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulafions, contracts and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts.. However, providing an opinion on
compliance with those provisions was not-an objective of our audit and, accordingly, we do not express
such an opinion.
The resulfs of our fests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
This report is intended solely for the information and use of management, the auciif committee, the Board
of Directors and federal awarding agencies and pass-through enilties; and is not Intended to be and
should not be used by anyone other than these specified parties.
Eoarbrneare;Théontes 4 Crop, LLP
BARBACANE, THORNTON & COMPANY LLP
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Página 132
Barbacane, Thornton & Company LLP
200 Springer Building
REPORT ON COMPLIANCE SHH cilmentide Rowe
WITH REQUIREMENTS THAT COULD HAVE Wilmington, Delaware 19810
A DIRECT AND MATERIAL EFFECT ON. EACH rs0n478.g040
MAJOR PROGRAM AND ON INTERNAL CONTROL 7302.468-4001
OVER COMPLIANCE IN ACCORDANCE sewn repa.com
WITH OMB CIRCULAR A-133
January 18, 2012
To the Board of Directors
National Council on Agricultural Life and Labor (NCALL) Research, Inc.
Dover, Delaware
Compliance
We have audited the compliance of National Council on Agricultural Life and Labor (NCALL} Research,
inc, (a nonprofit organization), with the types of compliance requirements described in the OMB Circular A-
133 Compllance Supplement that could have a direct and material effect on NCALL Research, Inc.'s
major federal program for the year ended September 30, 2011. NCALL Research, Inc.’s major federal
program is identified inthe summary of auditors’ results section of the accompanying schedule of findings
and recommendations. Compliance with the requirements of laws, regulations, contracts and grants
applicabie to its major federal program is the tesponsibilify of NCALL Research, Inc.'s management. Our
fesponsibility is to express an opinion on NCALL Research, Inc.'s compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted inthe
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133. Those
standards and -OMB Circular A-133 require that we plan. and perform the audit to obtain reasonable
assurance about whether noncompliance with the types of compliance requirements referred to above
ihat could have a direct and material effect on a major federal program. occurred. An audit includes
examining, on a test basis, evidence about NCALL Research, inc.'s compliance with those requirements
and performing such other procedures as we considered necessary in the circumstances. We believe that
our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination
on NCALL Research, Inc.'s compliance with those requirements.
In our opinion, NCALL Research, Inc. complied, in aff material respects, with the compliance requirements
referred io above that could have a direct and material effect on ifs major federal program for the year
ended September 30, 2011.
Internal Control Over Compliance
The management of NCALL Research, Inc. is responsible for establishing and maintaining effective internal
control over compliance with requirements of laws, regulations, contracts and grants applicable to federal
Programs. In planning and performing our audit, we considered NCALL Research, Inc.'s internal control
over compliance with requirements that could have a direct and material effect on a major federal
BARBACANE
THORNTON
23 - &COMPANY
CERTIFLED PUBLIC ACCOUNTANTS:
Página 133
To the Board of Directors
National Council on Agricultural Life and Labor (NCALL) Research, Inc.
program In order fo defermine our auditing procedures for the purpose of expressing our opinion on
compliance and to test and report.on internal control over compliance in accordance with OMB Circular
A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over
compliance. Accordingly, we do not express an opinion on the effectiveness of NCALL Research, Inc.'s
intemal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management-or employees, In the normal course of performing thelr assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A matetial weakness in internal contro] over compliance is a
deticiency, or combination of deficiencies, in internal control over compliance, such that there Is a
teasonabie possibility that material noncompliance with a type of compliance requirement of a federal
program will noi be prevented, or detected and corrected, on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be deficiencies, significant deficiencies or material weaknesses. We did not
identify any deficiencies in intemal control over compliance that we consider to be material weaknesses,
as defined above.
This report is intended solely far the inforrnation and use of management, the audit commiftee, the Board
of Directors and federal awarding agencies and pass-through entities; and is not intended to be and
should not be used by anyone other than these specified parties.
Babrca;Thiatn 4 Coron LLP
BARBACANE, THORNTON & COMPANY LLP
- 94 -
Página 134
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARGH, ING,
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
FOR THE YEAR ENDED SEPTEMBER 30, 2011
FEDERAL GRANTOR/PROJECT TITLE
U.S, Department of Agriculture Rural Development
Self-Help Housing Technical and Management Assistance
Rural Community Development Initiative
TOTAL U.S. DEPARTMENT OF AGRICULTURE
U.S. Department of Housing and Urban Development
Housing Counseling Grant
Rural Housing and Economic Development
Home Investment Partnership Program
TOTAL U.S. DEPARTMENT OF HOUSING AND-URBAN
DEVELOPMENT
US. Department of Labor
Passed through Florida Nanprofit Housing, Inc,
Migrant and Seasonal Farmworkers
TOTAL U.S. DEPARTMENT OF LABOR
U.S. Department of the Treasury
Passed through Neighborhood Reinvestment Corporation
National Foreclosure Mitigation Counseling Grant
Expendable Grant
Capital Grant
TOTAL U.S. DEPARTMENT OF THE TREASURY
TOTAL FEDERAL AWARDS
SOURCE CODES:
D - Direct Funding
I- Indirect Funding
~25-
Source
Codes
D
D
goo
CFDA
Number
40.420
10.446
14.169
14.250
14.239
17.247
21.000
21.000
21.000
Expenditures
$ 711,349
103,957
815,306
31,044
44,072
47,799
__ 122,918 |
118,163
418,163
39,146
364,950
250,000
654,096
$1,710,480
Página 135
NOTE A
NOTE B
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC.
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
BASIS OF ACCOUNTING
All expenditures included in the Schedule of Expendifures of Federal Awards are presented
on the basis that expenditures are reported fo the respective federal grantor agencies.
Accordingly, expenditures are recorded when the federal obligation is determined,
FEDERAL EXPENDITURES
Tne Schedule of Expenditures of Federal Awards reflacts federal expenditures for alf
individual granis which were active during the fiscal year.
~ 26 -
Página 136
SCHEDULE OF
FINDINGS AND RECOMMENDATIONS
Página 137
NATIONAL COUNCIL ON-AGRICULTURAL LIFE AND LABOR RESEARCH, INC
SCHEDULE OF FINDINGS AND RECOMMENDATIONS
PART A- SUMMARY OF AUDITORS’ RESULTS
Financial Statements
Type of auditors’ report issued [unqualified, qualified, adverse or disciaimery]:
Unqualified
Internat control over financial reporting:
* Material weakness(es) identified? Yes X__ No
2 Significant deficiency(ies) identified? Yes X__ None reporied
e Noncompliance material fo financial
statements noted? Yes _xX No
Federal Awards
Internal control over major programs:
2 Material wedkness(es) identified? Yes X__ No
e Significant deficiency(les) identified? Yes X___ None reported
Type of auditors' report Issued on compliance for major programs [unqualified, qualified, adverse or
disclaimer]:
Unqualified
Any audit findings disclosed that are
tequired fo be reported in accordance
with Section 510(a) of OMB Circular A-133? Yes X__No
identification of major program:
CFDA Number Name of Federal Program or Cluster
21,000 National Foreclosure Mitigation Counseling
Grant, Expendable Grant.and Capital Grant
Dollar threshold used to distinguish belween
Type A and Type B programs: $300,000
Auditee qualified as low-risk auditee? X__ Yes No
- 7 -
Página 138
NATIONAL COUNCIL ON AGRICULTURAL LIFE AND LABOR RESEARCH, INC
SCHEDULE OF FINDINGS AND RECOMMENDATIONS (CONTD)
PART B - FINDINGS RELATED TO FINANGIAL STATEMENTS
PRIOR YEAR FINDINGS AND RECOMMENDATIONS
None.
CURRENT YEAR FINDINGS AND RECOMMENDATIONS
None.
PART C - FINDINGS RELATED TO FEDERAL AWARDS
PRIOR YEAR FINDINGS AND RECGMMENDATIONS
None.
CURRENT YEAR FINDINGS AND RECOMMENDATIONS
None.
~ 8 -
Página 139
STAFF REPORT
Serenity Place
Substance Abuse Treatment
Rehabilitation Cost
This nonprofit organization serves male individuals who are recovering from a substance
addiction which has been in existence for 20 years. Serenity Place has a structured
recovery program that will enable their clients to successfully transition back into society.
The grant request is for $30,000 to renovate damage caused by a fire, with projected cost
of $300,000 to rebuild. To date, they have raised $60,000 and are applying for additional
grant funding to cover the cost. Without confirmation of additional funding, there is no
guarantee that this project will be completed in the allotted time frame.
This activity is consistent with Goal 1 of the 2010 Consolidated Plan by providing aid to
special needs persons.
Página 140
CITY OF DOVER
FY 2012-2014 Multi-Year
CDBG GRANT APPLICATION FORM
1. General Applicant Information
A. Name, address and phone number of sub-recipient
SERENITY PLACE, INC.
327 MARTIN STREET. ‘Dover DE 19401
(202) (14 2036
B. Name, position and signature of person submitting application:
William C0. Roles
Name and position of authorizing official:
C. PIERCE.
Boned OF DIRECTHES— TREASURER
C, Name, address and phone number of Contact Person:
(If different from B above)
FY 2012 only
Activity: RERUILD OUR TREATMENT COSTE.
Amount Requested: $ 20,000.00
List Source of Cash Matching Funds $
Página 141
2. Management Capacity
A. List the person(s) to be responsible for administering the CDBG Project:
Sub-Recipient Personnel Title(s)
WILLIAM C. BOYLES ExezuTive DIZectoed
Barey W.¢. Pierce Boned OF DIRECTORS -“TeeASuIeER_
B. Attach resumes or other supporting documentation for the personnel of new applicants, which
establishes the capacity of the personnel above to effectively manage a CDBG sub-recipient
project.
SEE ATTACHE EXHlart A
4. Application Work Plan . SEE ATTACHED &XHI6iMS Bo-me 7
Each proposed program activity must address each of the following areas through fiscal year
2014. Items C thru H will only need to be completed for the current fiscal year. Attach a
mission statement and purpose of your organization.
A.
Each program activity must be addressed separately. Program
activities must be listed in order of priority with the program
activity of highest priority first. This order of priority for program
activities must be followed on all forms contained in this
application.
Each program activity must be fully described. For rehabilitation
programs, this description must include the number of units to be
rehabilitated, rental properties to be rehabilitated, any special
population groups the rehabilitation program will address, the
target area, and the need for the rehabilitation activity.
Provide a timetable showing monthly milestones for completion of
each activity.
Attach drawings, plans or other documentation necessary to
describe program activities. SEE ATTACHED EXHi&iT D
Describe each activity’s conformance with the goals and objectives
of the City’s Consolidated Plan.
Página 142
F, Describe the extent to which the proposed project(s) will address
one or more significant priorities identified by the City’s
Consolidated Plan.
G. Describe the extent to which the project builds upon previous work
or supplements other work that will be funded from other sources.
H. Describe source and amount of any funds used to leverage the
City’s portion of the project. Indicate when these funds will be
available. Attach documentation of any match.
5. Each application should also describe the following:
A. Describe any efforts to coordinate with businesses regarding the development of
the community as it affects low/moderate-income residents of the area. SEE ETTIMHED
exHiat Cc-4 Ss
6. Have you received a sub-recipient grant from the previous funding year? NO.
If yes give the total amount $ .
Página 143
ADDENDUM
2012 CDBG SUB-RECIPIENT APPLICATION FORM
Please choose the best option that describes the purpose of your activity from the three
objectives.
Suitable Living Environment v
Decent Housing
Economic Opportunity
Please choose the best option that will describe the outcome of your activity based on the
categories listed below.
Availability/Accessibility
Affordability
Sustainability v
Please provide a proposed outcome based on the information below that applies to your activity
SEE ATTACHED EXHIAIT &
Number of persons, households, units, or beds assisted as appropriate (2) Pee YEAR,
Income level of persons or households by: Very Low bo %
Low. %
Moderate %
If your activity benefits a target area, please show the number of persons served and the
percentage of low/mod persons served. QEE ABOVE
Your close out report will require you to provide breakdowns of those served by race, ethnicity
and disability. WE ALREADY “TRACATHESE CLicaTT PARAMETERS .
Página 144
1. Low/Moderate-Income Benefit:
LOW/MODERATE - INCOME BENEFIT TABLE - Instructions
The amount of benefit to low-and moderate-income persons must be calculated for each
activity as described below. Future program years may be estimated as long as 51% of the
population being served is low to moderate income.
1. Incolumn 1, list the activity and fiscal year through 2014.
2. Incolumn 2, show the total number of persons that the activity will serve.
3. In column 3, show the number of low- and moderate-income persons that the activity
will serve.
4. In column 4, divide column 3 by column 2 to show the percent of low- and moderate-
income persons that the activity will serve.
5, Incolumn 5, show the amount of funds requested for the activity for current fiscal year
only.
6. In column 6, multiply column 4 by column 5 to show the amount of those funds that
will be used to benefit low-and moderate-income persons.
7. List the sources of data used to calculate benefit in the space provided at the bottom of
this page.
LOW/MODERATE-INCOME BENEFIT TABLE
2. Total 3. LM 4.% LIM 5. Amount 6. Amount
Persons Persons Persons Requested L/M
Activity will | Activity will } Activity will | for Activity Benefit
30,000.00
Source of Data: REBUILT TREATMENT CENTER WILL HAVE Zo BEDS. CLUIGTS
To STAY SIX Months ON AVERAGE CUO Per YERKS.
ALL CLIEATS ARE DRE ADDICTS AND/OR ALLOHOLICS WHO ALE
UNEMPLOYED AnD HOWZLESS.
Página 145
EXHIAT A~!
WILLIAM C. BOYLES
$345 Westville Road
Wyoming, Delaware 19934
(302) 697-0505
EDUCATION
NEW YORK UNIVERSITY GRADUATE SCHOOL OF BUSINESS ADMINISTRATION
Extensive MBA coursework in Finance and Computer Applications, September 1983 — December
1986.
COLUMBIA UNIVERSITY
B.A. Economics, January 1983.
ASSOCIATION OF FINANCIAL PROFESSIONALS
Certified Cash Manager (CCM), June 1993.
Certified Treasury Professional (CTP), August 2001.
EMPLOYMENT
SERENITY PLACE, INC, Dover, Delaware
Executive Director, June 2006 — Present.
Board of Directors, January 2005 — Present.
WON WAY OUT MINISTRIES, INC, Wyoming, Delaware
President and Executive Director, January 2006 — Present.
CHESAPEAKE UTILITIES CORPORATION, Dover, Delaware
President and Chief Operating Officer — Water Business Unit, January 2001 — May 2005.
Vice President and Corporate Secretary, May 1993 — May 2005.
Treasurer, December 1992 — May 2001.
Director of Administrative Services Treasurer, December 1992 — May 1993.
Assistant Treasurer and Assistant Corporate Secretary, May 1991 — December 1992.
Treasury Department Manager, January 1990 — December 1992.
Assistant to the Treasurer, October 1988 — January 1990.
EQUITABLE BANK OF DELAWARE, Dover, Delaware
Manager of Financial Analysis, February 1988 — August 1988.
IRVING TRUST BANK, New York, New York
Group Controller and Assistant Secretary, January 1985 — April 1987.
Senior Financial Analyst, December 1983 — January 1985.
AMERADA HESS CORPORATION
Staff Analyst, January 1981 — December 1983.
MEMBERSHIPS
American Mensa Limited Eastern Finance Association
Association of Financial Professionals National Investor Relations Institute
Mid-Atlantic Treasury Management Association | American Society of Corporate Secretaries, Inc.
Risk and Insurance Management Society, Inc.
Página 146
EDUCATION:
Exrialt A-Z
BARRY W.C. PIERCE
20 MUIRFIELD COURT
DOVER, DE 19904
302-734-7555
Franklin Pierce Law Center J.D. May 1983
Concord, NH
Philadelphia College of Pharmacy & Science B.S. Cum Laude
Philadelphia, PA May 1976
University of North Carolina B.A. Economics
Chapel Hill, NC May 1971
EXPERIENCE:
2003-present
3/87-present
6/86-2003
9/86-3/87
12/84-6/86
8/77-9184
Consultant pharmacist for Cardinal Healthcare, Inc.
Delaware Hospital for the Chronically Ill.
Sole Practitioner in the private practice of law. Active member of
Delaware Bar. Concentration on representation of small business entities
regarding matters of taxation, accounting, and tax return preparation for
individuals, partnerships, s-corporations, c-corporations, LLCs,
especially payroll and IRA simple plans, Also handled several estates
and financial planning for individuals and businesses.
Part-time Pharmacist for various pharmacies
Registered Pharmacist in Delaware. Worked part and/or full time to
supplement income. Millsboro Pharmacy, Rite Aid, Happy Harrys,
DHCI, and Christiana Hospital.
Legal clerkship with Glenn E. Hitchens of Morris, James, Hitchens &
Williams, Dover, De.
Associate Lawyer, Cooper Hall Whittum & Shillaber, PC, Rochester, NH
Private practice, concentration in tax, business, corporate, trust and
probate, Limited experience in divorce, collections and real estate.
President, Pierce’s Pharmacy, Inc. Loockerman St. Dover, De.
Pharmacist/Manager of independent pharmacy with over 15 employees
for two stores.
OTHER INFORMATION:
62 year old male, non-smoker, non-drinker, Christian, active AA member with over 8
years continuous sobriety; daughters Kate and Emily, 21 & 19 years old. Active sailor
and past commodore of Rehoboth Beach Sailing Association.
Página 147
ExHialt B- !
Serenity Place_______
327 Martin Street, Dover, DE 19901
302-674-8036
Mission, Goals and Objectives
Serenity Place Inc. is a Not- For-Profit Corporation dedicated to the provision of a
structured alcohol and drug free treatment setting for persons recovering from an addiction.
Serenity Place_Inc. is a live infwork out supervised living environment for recovering male
addicts who have successfully completed and were discharged from a more restrictive inpatient
_ and/or residential treatment program.
Individualized treatment plans, which include a Work-Therapy component, developed between
the treatment team and the individual resident focuses on the recovering person's transition
into the community. Group and individual counseling sessions focus on information
education, and discussion of issues related to recovery the understanding of the addictions and
recovering process and return to the community ( residents requiring more intense counseling are
referred to the Community Mental Health Center).
Additionally, employment counseling, personal assistance, budgeting and financial management
assistance, as well as recreation is provided. Serenity Place Inc. strongly encourages 2
continuing connection with the recoverin communi including Alcoholics Anon' i
mandatory participation in two (2) in-house meetings and a minimum of three (3 communi
meetings, with additional meetings encouraged, When appropriate residents are encouraged to
continue their education and are given help in connecting with services such as vocational
rehabilitation.
A family oriented focus provides an environment that encourages a mutual aid and support
system, which combined with the above services, as well as, the support for social and vocational
rehabilitation helps the recovering addict in his development as a mature, constructive and
responsible member of society.
Concomitant with our mission, the goals of Serenity Place include the following.
+ Tohelp the recovering person develop an understanding of his disease and the
accompanying recovery process.
+ Toenable each resident to become a mature, self sufficient, constructive, and responsible
member of the community.
* Torestore, in as far as possible the residents sense of self worth and responsibility.
+ To work with each resident individually and in group to accept the twelve steps of recovery as
a foundation for their continuing sobriety.
+ To encourage and support the development of a mutual aid and support systems between
residents and within the recovering community.
Página 148
PXHIar &-Z
In order to uphold the mission and attain the goals and objectives defined Serenity Place
will:
+ Provide a maximum of 2920 bed days of shelter, meals and a therapeutic program based on
90% occupancy during the first 12 months of the contract year.
* Provide a minimum of fifty minutes of individual counseling for each resident.
* Include each resident in the development of their treatment plan.
* Provide a minimum of one(1), two (2) hour, group meeting each week,
* Assure that each resident attended two (2) in-house recovery meetings each week.
+ Assure that each resident attended a minimum of three community recovery meetings
(AA/NA) each week.
* Provide employment counseling and heip in securing gainful employment.
* Assure that information about educational and vocational rehabilitative services is made
available to residents, and to encourage and support residents efforts in this area
* Provide a minimum of two(2) hours each week of educational activities related to recovery
issues.
* Provide a monthly house meeting which includes the House Manager and the Executive
Director.
* Review each case on a monthly basis using a systematic case review format.
* Provide alumni of the program with after-care counseling as needed.
* Continue to focus on maximizing the potential of each resident through counseling, work
therapy, recreation and education.
* Provide AIDS workshops through Kent County Counseling on a quarterly basis for all
residents.
* Continue to maintain a handicapped accessible residence.
+ Adhere to the policy that no individual, who meets all admissions criteria, will be refused
admission to Serenity Place because of any handicap or disability as defined in the
Americans with Disabilities Act.
+ Maintain and record in a timely manner ail files, records and logs, recording forms.and-
instruments in order to provide accurate quantifiable outcome measures for the above goals.
Página 149
EXHIaM C- 1
A. ORDER OF PRIORITY FOR PROGRAM ACTIVITIES
This application is for only one activity, the Rebuilding of the Serenity Place Treatment Center.
We anticipate that the rebuilding will be completed by December 2012. All requested funding
will be spent during FY 2012.
B. DESCRIPTION OF PROGRAM ACTIVITY
On June 7, 2011, a devastating fire ripped through Serenity Place, rendering it unlivable and
displacing the 10 men who called it home. Although there was insurance for the 58 year old
home, the rebuilding process will be quite costly as the new structure will need to be brought
to compliance with the current building code. This calls us to the challenge of raising
$300,000.00. We have launched a capital campaign by enlisting the help of local churches,
corporations and individuals to partner with us in this endeavor. Rebuilding Serenity Place will
enable us to re-establish our program, as detailed below.
Serenity Place is a state-licensed 501 (c} 3 non-profit organization which is partially funded by
the Division of Substance Abuse and Mental Health. In existence for 20 years, it houses men
who stay for an average of six months as they journey back to becoming productive members
of society. All residents of Serenity Place have successfully completed at least a 30 day in-
patient treatment program prior to admittance. It serves as a bridge between living in the
completely controlled environment of a rehabilitation facility to living self-sufficient, sober lives
_ The men must find employment and pay a small amount for room and board, allowing them
to save the money necessary to become independent citizens upon completion of the program.
They must attend individual and group counseling sessions provided by a team of supportive
and professional staff members as they strive to meet their goals. These goals may include
restoring family relationships, correcting outstanding legal issues, paying off debt, etc. Each
resident helps with dinner preparation, daily household chores and learns to healthily resolve
conflict in this comfortable, homey, family-like atmosphere. They are required to attend 12 step
recovery meetings as a foundation for their continued abstinence, providing them with a
valuable support system extending long after their completion of the program.
We hope to accomplish the rebuilding process by the end of 2012. in the meantime, Serenity
Place continues to serve our clients by providing the counseling/program portion of services
from the administration building at 327 Martin Street (a small office next to the original home
not damaged by the fire). Currently, the men are living in a home with three separate
apartments in Dover. Our community has generously and swiftly provided many necessary
furnishings for our men to live comfortably in this interim facility. But, in order to rebuild a
permanent facility we will need your financial support.
Página 150
ExHiBit C- 2
C. ACTIVITY TIMETABLE
February 2012: Sign contract with builder to initiate project design, engineering and
drawings.
Submit CDBG application.
Continue te pursue fundraising activities for the Serenity Place Rebuilding
Fund.
March to June 2012: Seek City of Dover Planning Department approval and secure building
permits.
July 2012: Ground breaking of Serenity Place Rebuilding Project.
July to Dec 2012: Continue and complete Serenity Place Rebuilding Project.
D. ADDITIONAL INFORMATION TO DESCRIBE PROGRAM ACTIVITIES
See attached.
E. ACTIVITY’S CONFORMANCE WITH THE GOALS AND OBJECTIVES OF THE CITY’S
CONSOLIDATED PLAN
Serenity Place has been meeting the current goals and objectives of the City’s Consolidated
Plan for the past twenty years. The rebuilding of Serenity Place will deliver these goals and
objectives to up to twice as many persons as we did before our June 2011 fire. We certainly
provide aid to special needs persons - persons addicted to drugs and/or alcohol and many of
whom are homeless. Our project will rebuild and restore existing housing stock in the City.
Some Serenity Place clients eventually seek home ownership, usually in low income areas.
Abstinence from drugs and alcohol is the number one way to make our neighborhoods safe and
livable — many Serenity Place clients successfully stay clean and sober. They become exemplary
citizens who are passionate about helping others who are down and out as they once were.
They indirectly assist in aiding economic opportunity in low to moderate income areas as they
encourage and offer support to family, friends and neighbors in their neighborhoods. Some
former clients have started their own small businesses.
Página 151
exHiav C-3
F. EXTENT TO WHICH THE PROPOSED PROJECT ADDRESSES THE PRIORITIES IDENTIFIED IN THE
CITY’S CONSOLIDATED PLAN
The Serenity Place Substance Abuse Treatment Center provides aid to special needs persons.
Those persons addicted to drugs and/or alcohol have a unique set of treatment needs including
physical, mental and spiritual issues as well as a lack of life and interpersonal relationship skills.
Rebuilding Serenity Place will provide for up to 40 persons each year to receive licensed
treatment to address their specific needs.
Rebuilding Serenity Place will not only restore existing housing stock in the City of Dover but
will actually double the capacity that was existing before the June 2011 fire.
Serenity Place clients make use of such local services as NCALL in their pursuit of owning their
own homes once they are able to become productive members of society and stabilize in their
employment and other family responsibilities.
The clients of the Serenity Place program are some of the most law abiding citizens one will
meet. They are proud to be held out as an example of how one can regain control of their life
and make positive changes in order to transition back into our community. Rebuilding Serenity
Place will enable the continuance of providing safe and livable neighborhoods.
Once they complete the program, many of Serenity Place’s alumni choose to stay in Dover.
They work locally and typically reside in the lower income areas of the City. They become
outstanding, caring, law-abiding citizens who are quick to “give back” to others who are in need
such as providing rides to work, school and appointments and providing encouragement and
moral support to those less fortunate. Rebuilding Serenity Place will aid in providing economic
opportunity in low to moderate income areas.
Página 152
Exnial C-H
G. EXTENT TO WHICH THE PROPOSED PROJECT BUILDS UPON PREVIOUS WORK OR
SUPPLEMENTS OTHER WORK THAT WILL BE FUNDED FROM OTHER SOURCES
Prior to the June 2011 fire, Serenity Place had been operating for twenty years. Many in the
health and human services field throughout the State of Delaware are familiar with the work
that is accomplished at Serenity Place Treatment Center. We have built an outstanding
reputation not only with health care colleagues but also with our fellow residents and
businesses within the City of Dover. Serenity Place has maintained an annual contract with the
Division of Substance Abuse and Mental Health which supports half of our annual financial
need for day to day operations. In November 2011 Serenity Place officially kicked off its
Rebuilding Fund Capital Campaign. To date we have raised approximately $60,000 out of our
projected need of $300,000. Businesses, churches and other organizations have yet to be
solicited for their financial support. We are also in the process of contracting with a
professional grant writer to submit grant applications to the better known foundations and
trusts who have typically supported the type of work we do.
H. LEVERAGING THE CITY’S PORTION OF THE PROJECT
As we approach other potential donors for financial support we may very well be challenged
with a “match” opportunity. We certainly would welcome such an offer. The Serenity Place
Rebuilding Project has already received much press coverage in the Dover Post, Delaware State
News and WBOC. It is very clear that our project will require a community-wide effort in order
to be successful. We fully intend to share with our community the names of those individuals,
businesses, churches, foundations and City of Dover Departments who have helped us
overcome our challenges in our time of need.
5A. COORDINATING WITH BUSINESSES REGARDING THE DEVELOPMENT OF THE COMMUNITY
All clients of Serenity Place are required to be gainfully employed. Due to the lack of convenient
transportation for many of our clients, many seek employment within the confines of the City
of Dover. Accordingly, local businesses employ our clients — all of whom are low income
residents. Periodically our clients participate in the Jobs for Life enrichment program offered by
Grace Church. In addition, many of the Serenity Place clients help our community through
volunteer service — we assist church-sponsored rebuilding projects with skilled labor, our clients
Visit local health facilities such as Dover Behavioral Health and the House of PRIDE to chair
recovery meetings and bring a message of hope to others, and we participate with the Food
Bank of Delaware and the Kent Ecumenical Food Pantry. Some clients interact with the smoking
Página 153
EXHIQU{ C-S
cessation programs conducted by Bayhealth (Kent General) Hospital. We currently have
partnered with Lowe’s home improvement stores as well as 84 Lumber. Both entities provide
Serenity Place with periodic materials donations to help keep our facility clean and in good
repair. We envision developing more partnerships in the near future with businesses in the
Dover area, especially as we seek to include them in our rebuilding process.
Página 154
The Serenity Place Story .
How does a man transition from a life of addiction to a calm
and confident sense that he is prepared to take his place again as a
productive citizen in his community?
To enable him to do just that is the essential mission of Seren-
ity Place, Inc.
It isn’t a simple transition. It involves the recovering alco-
holic or drug addict getting a job, helping with the daily operation
of the Serenity Place home in Dover, and participating in a regu-
lar program for reenforcing his commitment to lead a life away
from the perils of an addictive habit.
But the sustained effort is worth it, both to the individual in-
volved and to the community at large. And how do you measure
the value of having a person regaining control of his life and
thereby benefiting not only himself but his family and friends as
well?
- =H eene-iethe early 1990s that-a-graup- of recovering alechelics sion of Su bstance- Abuse-and-Mental Health,
in the Greater Dover community began an active effort to estab-
lish a home setting where men could be assisted in finding firm
footing again as citizens without the scourge of addition govern-
ing every phase of their lives.
Simply locating a property which would serve the purpose
was a major challenge. We all know what NIMBY is - “Not In
My Back Yard.”
A search turned up a large home at 327 Martin Street in cen-
tral Dover, not far from the U.S. 13/113 split. The owner, Ed Ben-
nett, then a member of the state's General Assembly as well as a
local businessntan, owned it, He agreed to a lease. Serenity Place
has since bought the property and is paying off the mortgage.
Among the individuals involved in this project at the begin-
ning were Jack Navert and his wife Gayle, with Gayle taking on
the assignment of executive director and Jack, in addition to his
outside employment, hired as a counselor.
Other individuals involved in the early 1990's were Jim
Schmidt, Rev. Ed Middleton and Bill Denman. Jim was the first
president of the board of directors.
In 1993, Jim Flood, Sr., founder of the Dover Post, joined the
board. Shortly therenfter, he assumed the position of President
upon the death of Mr. Schmidt and has been it’s trustworthy over-
seer until present day.
Included in the property was a separate small building rented
by the owner of a gun shop. That building is no longer rented out
and, having been completely refurbished, serves as the office for
Serenity Place. Making use of the building in this way has made
it possible to enlarge the capacity of the main house, which now
has a capacity of ten men.
Serenity Place is a 501 (c) 3 non-profit corporation which
gets the majority of its income from the State of Delaware Divi-
In addition to the state money, Serenity Place is funded by
weekly payments from the men in the house for room and board.
Since these two sources do not cover all expenses, Serenity Place
also seeks contributions from individuals and groups interested in
seeing Serenity Place succeed and hopefully expand to cover the
need for additional facilities.
The Serenity Place staff includes the full-time executive direc-
tor, Bill Boyles, who officially began his duties on June 30, 2007,
after a long period of voluntary work to improve the property and
work towards a smooth transition in the executive director posi-
tion. There are also two part-time professionals, a counselor and a
clinical supervisor, as well as a number of qualified volunteers.
A local seven-member board of directors is responsible for the
operation of Serenity Place.
Página 155
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Página 156
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Página 158
EXNIAl ©
ADDENDUM. PROPOSED OUTCOME
The proposed outcome for the Serenity Place rebuilding project is to provide sustainability for
the purpose of creating suitable living environments. This will be accomplished by:
1, Rebuilding permanent housing for the treatment of drug addicts and alcoholics. The
project plans for a housing facility that will provide 20 beds for clients.
2. Removing homeless, active addicts and alcoholics from the streets, thus assisting in
keeping low and moderate income neighborhoods safe, livable and viable.
3, Placing graduating clients back into the low and moderate income neighborhoods as
exemplary and productive members of society.
4. Restoring, in many cases, the father back into his family, emboldened with a new
determination to meet his responsibilities to them.
Página 159
STAFF REPORT
Elizabeth Murphey School
The Elizabeth Murphey School is a non-profit group home that services up to 40
neglected and abused children incorporated in 1992. The Murphey School has previously
received CDBG grant funding for renovations and expended the funds in a timely
manner.
The grant request for $38,000 is a reasonable request along with the source of matching
funds for the cost of the installation of a geothermal heating and cooling system.
This project is consistent with Goal 2 in the 2010 Consolidated Plan by preserving the
existing housing stock and meets the low/moderate income requirement.
Página 160
CITY OF DOVER
FY 2012-2014 Multi-Year
CDBG GRANT APPLICATION FORM _
1. General Applicant Information
A. Name, address and phone number of sub-recipient The Elizabeth W. Murphey School
42 Kings Highway Dover DE 19901
B. Name, position and signature of person submitting application:
Michael J. Kopp, Executive Director
Name and position of authorizing official:
Mr. Joseph S. McDaniel, III, President of Board of Directors at the Elizabeth W. Murphey
School
C. Name, address and phone number of Contact Person:
df different from B above)
FY 2012 only
Activity: Housing Rehabilitation - $73,000
Amount Requested: ‘ $38,000
List Source of Cash Matching Funds $30,000 from Chichester DuPont & $5,000 from
Laffey-McHugh
1. Low/Moderate-Income Benefit:
LOW/MODERATE - INCOME BENEFIT TABLE - Instructions
The amount of benefit to low-and moderate-income persons must be calculated for each
activity as described below. Future program years may be estimated as long as 51% of the
Página 161
population being served is low to moderate income.
1.
in column 1, list the activity and fiscal year through 2014.
2. In column 2, show the total number of persons that the activity will serve.
3. In column 3, show the number of low- and moderate-income persons that the activity
will serve.
4. Incolumn 4, divide column 3 by column 2 to show the percent of low- and moderate-
income persons that the activity will serve.
5. In column 5, show the amount of funds requested for the activity for current fiscal year
only.
6. Incolumn 6, multiply column 4 by column 5 to show the amount of those funds that
will be used to benefit low-and moderate-income persons.
7. List the sources of data used to calculate benefit in the space provided at the bottom of
this page.
LOW/MODERATE-INCOME BENEFIT TABLE
1. Activity ]2 Total | 3. L/M 4. % L/M 5. Amount 6. Amount
Persons Persons Persons Requested L/M
Activity will | Activity will | Activity will | for Activity Benefit
Serve Serve Serve
Heating 4 4 4 100% "| ssas00 $38,000
System .
Replacement r
_|
[
| |—_
7
Source of Data:
2. Management Capacity
Página 162
A. List the person(s) to be responsible for administering the CDBG Project:
Sub-Recipient Personnel Title(s)
Michael J. Kopp Executive Director
Wesley Anderson _ Head of Maintenance
B. Attach resumes or other supporting documentation for the personnel of new applicants, which
establishes the capacity of the personnel above to effectively manage a CDBG sub-recipient
project.
4, Application Work Plan
Each proposed program activity must address each of the following areas through fiscal year
2014. Items C thru H will only need to be completed for the current fiscal year. Attach a
mission statement and purpose of your organization.
The Murphey School is requesting funding through this grant proposal to assist us in housing
children in our 501(c)3 organization. Children living within our homes have no other home
where they may live and are considered homeless under the protection of the McKinney-
Vento Act. Each child dependent on our care is provided with a private bedroom. The
rehabilitation is essential to the total operation and our ability to provided more housing and
long-term care for a 100% low-income population of abandoned, and therefore, homeless
children. The following page will describe the project through the components of the work
plan as described in the grant application details.
A. During the past several years of economic downturn, we have
needed to examine a more efficient way to continue to serve the
children we protect. Heating costs and the energy required to even
moderate air conditioning has severely impacted our ability to
serve even more children. Just one year ago, through private grant
funds, we were able to install a geothermal heating and air
conditioning system to our largest building. That building happens
to be the auditorium that is used by community groups for public
gatherings and social activities. The savings and comfort have
been amazing. Conversion to geothermal heating is crucial to our
financial stability. Because of the success with our first geothermal
project, we met with the Longwood Foundation and The Welfare
Foundation Executive Directors to provide funding to place
geothermal units in five more of our buildings.
Last year, we opened up a new independent living cottage on
campus, dedicated to helping young women learn skills needed for
life on their own. Placing a geothermal unit in this cottage, which
Página 163
currently relies on steam for heat and has no central air
conditioning system, would assist us in our goal to allow us to
become energy independent.
The typical demographics of the 38 children in our care would
include 100% very low-income individuals, all of whom qualify
for Medicare and food stamp programs. On any given day, we
serve a group of 55% non-white and 45% Caucasian children in
residential care. The population of this particular cottage is young
women aged 14-18; it is designed to help prepare them for living
independently.
The rehabilitation of the cottage’s steam heating system will
involve a contractor drilling six wells to a depth of 200 feet and
installing a closed-loop system. The loops will be connected to
water furnaces in each building to provide efficient HVAC. The
systems will also provided pre-heated domestic water and air
conditioning for the building.
‘The drilling for the wells will begin as soon as possible after July
1%, 2012, and will conclude no later than September 30", 2012.
Milestones we will observe will include obtaining geothermal well
permits, completing the required application for the Green Energy
Program, completion of the well drilling, installation of the
geothermal heat pumps, and inspection by the City of Dover and
the Children’s Department.
No drawings or pictures have been included.
This portion of our requested project conforms to the City of
Dover’s Consolidated Plan in several areas:
1) Foster children often have difficultly transitioning into the
“teal” world once their placements end, sometimes even ending
up homeless or in shelters. Our program specifically works to
teach our children skills to allow them to live independently.
2) It helps preserve existing housing within the city. This
building has been in place since circa 1923. It is a steel and red
brick structure that has a long, useful life if affordable heating
and air conditioning can be added.
3) The program services both low-income and racially non-
white individuals.
4) It provided safe and affordable housing for a population in
need.
5) It will provide economic opportunities for companies that
provide green energy services.
Página 164
H.
According to the City’s consolidated plan housing for low-income
individuals and programs for youth carry a level of medium
priority.
This project in is direct line with a targeted plan to get our entire
campus energy independent. We intend to have all nine of our
buildings fitted with geothermal HVAC systems to eliminate our
need for either oil or natural gas.
Use of the CDBG funds would be leveraged with funds from the
Chichester DuPont ($30,000), and Laffey-McHugh ($5,000).
5. Each application should also describe the following:
A.
Describe any efforts to coordinate with businesses regarding the development of
the community as it affects low/moderate-income residents of the area.
We work directly with the City of Dover Police Department Youth Officers
through grant funds we received through the Criminal Justice Council to provide
programming for this high risk group in order to help them avoid legal problems,
learn employment skills, and gain independent living skills. We also work
directly through HUD to help locate adequate housing for youth leaving foster
homes throughout all of Kent County.
6. Have you received a sub-recipient grant from the previous funding year? No.
If yes give the total amount $
Página 165
ADDENDUM
2012 CDBG SUB-RECIPIENT APPLICATION FORM
Please choose the best option that describes the purpose of your activity from the three
objectives.
_ Suitable Living Environment x
Decent Housing
Economic Opportunity
Please choose the best option that will describe the outcome of your activity based on the
categories listed below.
Availability/Accessibility xX
Affordability
Sustainability
Please provide a proposed outcome based on the information below that applies to your activity
Number of persons, households, units, or beds assisted as appropriate: 4 bedrooms
Tncome level of persons or households by: Very Low x %
Low. %
Moderate %
If your activity benefits a target area, please show the number of persons served and the
percentage of low/mod persons served.
Your close out report will require you to provide breakdowns of those served by race, ethnicity
and disability.
Página 166
The Elizabeth W. Murphey School -
Current Board Members
Joseph S. McDaniel II, President
54 The Green
Dover, DE 19901
Business: 736-7720
Home: 734-3070
Cell: 382-2783
Fax: 736-0132
jmedaniel3 @aol.com
joseph_medanieliii@ml.com
Mary Sherlock
8 The Green Suite #4
Dover, DE 19901
Work: 346-6377
msherlock@wglaw.com
James Hutchison, Vice President
15 Glen Eagles Court Hall
Dover, DE 19901
Home: 678-9595
Cell: 535-6726
Jihutch9595@yahoo.com
(confirm board mtgs. by emai!)
Estelle Lockwood
Old Mill Acres II
6 Cool Spring Drive
Dover, DE 19901
Home: . 698-1518
ESTELLE925@comcast.net
(confirm board mtgs. by email)
Dr. Lee Dennis
960 Forest Street
Dover, DE 19901
Business: 735-1888
735-1774 (private)
leemdennis@aol.com
Updated: 2/13/2012
Nancy Wagner
283 Troon Road Fox Hall
Dover, DE 19904
Business: 857-7392
Home: 734-1823
nwagner@desu.edu
George Bailey, Treasurer
White Oak Farms
1329 Garfield Dr.
Dover, DE 19901
Business: 678-4224 or 678-4220
Home: 735-9906
gelephant@hotmail.com
Kay Sass
15 E. Loockerman
Dover, DE 19901
Home: 734-3842
Work: 736-7003
Cell: 730-6079
kdietzsass@dover.de.us
Robert Van Gorder
301 S. DuPont Blvd.
Milford DE 19963
bobandjoan1420@verizon.net
Michael J. Kopp, Secretary
48 Kings Highway East
Dover, DE 19901
Business: 734-7459
Home: 678-2127
mkopp@murpheyschool.org
Página 167
The Mission Statement
Mr. Mutphey’s own words best describe the mission of the School:
“To the establishment of this school, I am devoting the means
which I have been able to accumulate during a lifetime of active
effort. It is my life’s work. Through it I choose to honor the
memory of my mother in the community where she lived and to
render some service in the community in which I was born and
spent my early life.
It is my desire that this institution shall be a fostering home where
children who would otherwise be neglected may have a happy
childhood; and where they may have the fullest opportunity to
develop toward useful and efficient lives.”
Página 168
STAFF REPORT
Homeownership Assistance Program
Downpayment assistance for first time homebuyers
The Homeownership Assistance Program provides first times homebuyers with down
payment assistance or closing cost to purchase affordable housing in the City of Dover.
This project services 100% low to moderate income persons. The grant request of
$40,000 is a realistic amount with a maximum of up to $10,000 per client to provide
downpayment assistance to 4 first time homebuyers purchase property in the City of
Dover.
This project is consistent with Goal 3 of the 2010 Consolidated Plan by encouraging
owner occupied housing to low to moderate income persons.
The 2011 grant funding for this program has been expended by 65%, and seven (7) first
time homebuyers have purchased properties in the City of Dover.
Página 169
COMMUNITY DEVELOPMENT
DEPARTMENT
Department of Planning & Inspections
P.O. Box 475
Dover, DE 19903
Phone: (302) 736-7175 Fax (302) 736-4217
TO: Parks, Recreation, and Community Enhancement Committee
FROM: Tracey N. Harvey, Community Development Manager
DATE: March 15, 2012
RE: Homeownership Assistance Program funding recommendation
Homeownership Assistance Program (HAP) - The HAP program provides settlement
assistance up to $10,000 to first-time homebuyers who purchase affordable housing in the
City of Dover.
This program services 100% low to moderate income persons and is consistent with the goals
and recommendations outlined in the 2010-2014 Consolidated Plan and the Statewide
Analysis of Impediments by affirmatively furthering fair housing.
During the current program year, seven (7) first time homebuyers purchased affordable
housing through the Homeownership Assistance Program which is a major milestone with
the decline in the economy and current housing market. Housing however, has become
extremely affordable and interest rates have been lowered significantly making mortgages
more affordable than rent for low to moderate income persons.
The funding request for FY-2012 is for $40,000.00 in order to provide up to $10,000 per
client to assist four (4) first-time homebuyers purchase affordable housing in the City of
Dover.