COUNCIL PACKET-DATE CORRECTED

REGULAR CITY COUNCIL MEETING AGENDA AUGUST 12, 2019 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA, DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY BISHOP THOMAS L. HOLSEY PLEDGE OF ALLEGIANCE LED BY COUNCILMAN LINDELL ADOPTION OF AGENDA * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JULY 22, 2019 2. PRESENTATIONS A. CERTIFICATES OF RECOGNITION - RESTORING CENTRAL DOVER INITIATIVE B. RECOGNITION OF SERVICE - THOMAS S. HOLT - PLANNING COMMISSION (FEBRUARY 1987 - AUGUST 2019) * 3. DOVER HUMAN RELATIONS COMMISSION REPORT - JUNE 20, 2019 A. DISCUSSION AND REVISIONS TO THE DHRC STRATEGIC PLAN * 4. DOVER HUMAN RELATIONS COMMISSION REPORT - JULY 18, 2019 A. REVIEW ORDINANCE #2013-15 AMENDING CHAPTER 58 - HUMAN RELATIONS

COUNCIL AGENDA - AUGUST 12, 2019 PAGE 2 * 4. DOVER HUMAN RELATIONS COMMISSION REPORT - JULY 18, 2019 (CONTINUED) B. MEMBER REPORTS - REVISIONS TO THE DHRC STRATEGIC PLAN, SECTION IV - LONG- TERM OBJECTIVES (1) MISSION COMPONENT - SUBSECTION A (GERALD ROCHA AND ALAN GADDIS) (2) MISSION COMPONENT - SUBSECTION B (SARAH HERBERT, WANDA MULLEN, AND RITA MISHOE PAIGE) (3) MISSION COMPONENT - SUBSECTION C (GERALD ROCHA AND ALAN GADDIS) (4) COMPETENCY TRANSPARENCY AND ACCOUNTABILITY - SUBSECTION D (PAUL FLEMING AND ALAN GADDIS) C. DISCUSSION - INTAKE FORM (DEFERRED UNTIL THE NEXT MEETING) D. PROPOSED REVISIONS TO DHRC BROCHURE - MISSION STATEMENT (DEFERRED UNTIL THE NEXT MEETING) * 5. COUNCIL COMMITTEE OF THE WHOLE REPORT - JULY 23, 2019 A. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE (1) UPDATE - SAFETY ISSUES AT THE LIBRARY (COMMITTEE RECOMMENDATION: GIVING MRS. MITCHELL THE AUTHORITY TO GO FORWARD TO RESEARCH A BETTER WAY OF DOING BUSINESS AT THE LIBRARY AND TO BRING IT BACK TO THE COMMITTEE) (2) BICYCLE AND PEDESTRIAN SUBCOMMITTEE RECOMMENDATIONS (A) SPONSORING EVENT - PARIS TO PITTSBURGH (COMMITTEE RECOMMENDATION: THIS ITEM WAS REMOVED FROM THE AGENDA) (B) ADOPTION OF BY-LAWS (COMMITTEE RECOMMENDATION: AMENDING THE ORIGINAL MOTION TO ALLOW UP TO SEVEN (7) MEMBERS WITH THE FILLED POSITIONS COUNTING AS A QUORUM) (C OMMITTEE R ECOMMENDATION : A CCEPTANCE OF STAFF ' S RECOMMENDATION TO GO BACK TO COUNCIL'S 2012 INTENT FOR THE SUBCOMMITTEE, AS AMENDED TO ALLOW UP TO SEVEN (7) MEMBERS WITH THE FILLED POSITIONS COUNTING AS A QUORUM) B. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE (1) ESTABLISHMENT OF A COMMUNITY CERTIFICATE OF HONOR PROGRAM FOR HOMEOWNERS' ASSOCIATIONS (HOAS) TO RECOGNIZE EXCEPTIONAL AND/OR LONGTIME SERVICE TO THE HOA (NEIL) (COMMITTEE RECOMMENDATION: NONE) (2) PROPOSED ORDINANCES (A) #2019-17 - AMENDING APPENDIX C - DOWNTOWN REDEVELOPMENT AND APPENDIX D - DOWNTOWN DOVER BUSINESS IMPROVEMENT DISTRICT (SPONSOR: CCW/LF&A COMMITTEE) (COMMITTEE RECOMMENDATION: DEFERRED CONSIDERATION OF PROPOSED ORDINANCE #2019-17 UNTIL THE NEXT COMMITTEE MEETING THAT MR. SLAVIN IS AVAILABLE TO ATTEND) (B) #2019-18 - AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE IV - OFFICERS AND EMPLOYEES, DIVISION 1 - GENERALLY, SECTION 2-201 - COMPENSATION AND EXPENSES FOR MAYOR, COUNCIL, AND OTHER ELECTED OR APPOINTED OFFICIALS (SPONSORS: SLAVIN AND NEIL) (SEE ITEM #9-A) (COMMITTEE RECOMMENDATION: ADOPTION OF THE PROPOSED ORDINANCE)

COUNCIL AGENDA - AUGUST 12, 2019 PAGE 3 * 6. MONTHLY REPORTS - JUNE 2019 A. CITY ASSESSOR’S REPORT B. CITY COUNCIL’S COMMUNITY ENHANCEMENT FUND REPORT C. CITY MANAGER’S REPORT D. CITY PLANNER’S REPORT E. CONTROLLER/TREASURER’S BUDGET REPORT F. FIRE CHIEF’S REPORT G. POLICE CHIEF’S REPORT 7. EMERGENCY REPAIR - KURT DRIVE PUMP STATION (STAFF RECOMMENDATION: APPROVE ALL NECESSARY COMPONENTS OF THE EMERGENCY REPAIR, WITH MINIMUM ANTICIPATED COSTS OF $200,000. COSTS WOULD BE INCURRED FROM TEAL CONSTRUCTION, INC., ADVANCED REHABILITATION TECHNOLOGY LLC, SAWYERS SANITATION SERVICE, XYLEM AND FREEMIRE & ASSOCIATES.) * 8. REAPPOINTMENT/APPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN - PLANNING COMMISSION A. JOHN H. BALDWIN, SR. - FOURTH DISTRICT REPRESENTATIVE - THREE-YEAR TERM TO EXPIRE JUNE 1, 2022 (REAPPOINTMENT) B. ROBERT HARTMAN - SECOND DISTRICT REPRESENTATIVE (TO FILL THE UNEXPIRED TERM OF THOMAS HOLT - TERM TO EXPIRE JUNE 1, 2021) (APPOINTMENT) * 9. SPECIAL ELECTION TO FILL VACANCY - ROBBINS HOSE COMPANY - TERM TO EXPIRE DECEMBER 31, 2019 - SECOND FIRE LINE CAPTAIN - DAVID CAREY 10. FIRST READING - PROPOSED ORDINANCE THE FIRST READING IS OFFERED ON THE PROPOSED ORDINANCE. FINAL ACTION BY COUNCIL WILL TAKE PLACE DURING THE SECOND READING ON SEPTEMBER 9, 2019. THE ORDINANCES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS, ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT," OR BY CONTACTING THE CITY CLERK'S OFFICE AT 736-7008 OR CITYCLERK@DOVER.DE.US. A. #2019-18 - AMENDING CHAPTER 2 - ADMINISTRATION, ARTICLE IV - OFFICERS AND EMPLOYEES, DIVISION 1 - GENERALLY, SECTION 2-201 - COMPENSATION AND EXPENSES FOR MAYOR, COUNCIL, AND OTHER ELECTED OR APPOINTED OFFICIALS (CCW/LF&A COMMITTEE) 11. CITY MANAGER’S ANNOUNCEMENTS 12. COUNCIL MEMBERS’ ANNOUNCEMENTS 13. ADJOURNMENT /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2019\08-12-2019 COUNCIL AGENDA.WPD EXECUTIVE SESSION PURSUANT TO: 29 DEL. C. §10004(B)(2) - PRELIMINARY DISCUSSIONS ON SITE ACQUISITIONS FOR ANY PUBLICLY FUNDED CAPITAL IMPROVEMENTS, OR SALES OR LEASES OF REAL PROPERTY;

COUNCIL AGENDA - AUGUST 12, 2019 PAGE 4 EXECUTIVE SESSION PURSUANT TO: (CONTINUED) 29 DEL. C. §10004(B)(4) - STRATEGY SESSIONS, INCLUDING THOSE INVOLVING LEGAL ADVICE OR OPINION FROM AN ATTORNEY-AT-LAW, WITH RESPECT TO COLLECTIVE BARGAINING OR PENDING OR POTENTIAL LITIGATION, BUT ONLY WHEN AN OPEN MEETING WOULD HAVE AN ADVERSE EFFECT ON THE BARGAINING OR LITIGATION POSITION OF THE PUBLIC BODY; 29 DEL. C. §10004(B)(6) - DISCUSSION OF THE CONTENT OF DOCUMENTS, EXCLUDED FROM THE DEFINITION OF "PUBLIC RECORD" IN §10002 OF THIS TITLE WHERE SUCH DISCUSSION MAY DISCLOSE THE CONTENTS OF SUCH DOCUMENTS; 29 DEL. C. §10004(B)(9) - PERSONNEL MATTERS IN WHICH THE NAMES, COMPETENCY AND ABILITIES OF INDIVIDUAL EMPLOYEES ARE DISCUSSED, UNLESS THE EMPLOYEE REQUESTS THAT SUCH A MEETING BE OPEN /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2019\08-12-2019 COUNCIL AGENDA.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on July 22, 2019 at 7:30 p.m. with Council President Hare presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Polce, Mr. Taylor, and Mr. Lindell. Mr. Slavin was absent. Staff members present were Major Stump, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Fire Chief Rhodes, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present (departed at 7:55 p.m.). OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Hare declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Ms. Sue Harris, 241 Pine Street, stated that she thought the proposed lodging tax presented an opportunity for the City to consider using a portion of those funds to create opportunities for the local chronic homeless residents. She asked that if the generation of public revenue was to be used for the public good, which benefit the community as a whole, what better use was there. Mr. Sam Chick, 115 West Loockerman Street, noting the tax increases in 2015 and 2019, proposed tabling the lodging tax and requesting the General Assembly for a portion of the State’s eight percent (8%) tax. As an alternative, Mr. Chick suggested using the lodging tax revenue to offset the property tax increase. Mr. Kishor Sheth, 21 St. Annes Court, advised that he did not have a statement prepared; however, he requested the opportunity to speak about the lodging tax in the future. Ms. Dina Vendetti, representing the Central Delaware Chamber of Commerce, read the following into the record: “On behalf of the Chamber, we would like to thank councilman Fred Neil for recommending that the ordinance regarding the cities implementing lodging tax be moved to the August 13th agenda, to allow for public comment and input. We all want to make certain that Dover continues to be a destination. That people can afford to visit. We also believe that no one wants the hotels in Dover to be placed in a situation where they are at a competitive disadvantage. We know that from past experiences that if we all work together, we can come up with a solution where everybody wins. It is our hope that the city, county, and hoteliers will be given more time to develop a plan that benefits everyone. We thank you all, the members of the Dover City Counsel for your support of the Kent County Tourism industry. Thank you.” Mr. Peter Bradley, Interim President of Kent County Tourism, noted that the total lodging tax could potentially add 14% to the room rates, which would be the highest in the state. He advised that their

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 2 mission is to support all of the great attractions that Kent County has to offer. Mr. Bradley noted that one of the strengths of the county is that it is an affordable destination and they want to maintain that strength. He requested all the parties to be very sensitive to the potential impact and unintended consequences and for the County and the City to fully vet the potential lodging tax. Mr. Bradley advised that the Kent County Tourism Board met the previous week and passed a resolution recommending the city and Kent County Levy Court, if there is a tax enacted, to implement no more than 1% for the next 2 years. This conservative approach will allow time for hoteliers to collect data and determine the effect that the additional tax will have on the industry. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Lindell moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Lindell and carried by a unanimous roll call vote (Slavin absent). ADOPTION OF MINUTES - SPECIAL CITY COUNCIL MEETING OF JULY 1, 2019 - VIOLATIONS OF THE DANGEROUS BUILDING ORDINANCE (VDBO) The Minutes of the Special City Council Meeting of July 1, 2019 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - SPECIAL CITY COUNCIL MEETING OF JULY 8, 2019 The Minutes of the Special City Council Meeting of July 8, 2019 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR CITY COUNCIL MEETING OF JULY 8, 2019 The Minutes of the Regular City Council Meeting of July 8, 2019 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. CERTIFICATE OF RECOGNITION - WILD MEADOWS - JOSEPH DANNER The City Clerk read the following Certificate of Recognition into the record: CERTIFICATE OF RECOGNITION presented to Joseph Danner an active member of the Wild Meadows’ Homeowners Association, for his service as the Coordinator of the Wild Meadows’ Neighborhood Watch from 2005 to 2018.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 3 Mr. Danner had the same dedication to his position on the Neighborhood Watch as our police officers and volunteer firemen who seek to protect the public, and he always made himself available to the citizens of Wild Meadows. He recruited volunteers for Block Captains, pursued suspicious vendors soliciting business in the community, and manned the neighborhood entrance to allow the hired guard to take breaks during events at Dover International Speedway and The Woodlands. In addition, Mr. Danner arranged for the training of designated residents in the use of an Automatic External Defibrillator (AED) to ensure that everyone in the 55+ community could receive help in the event of a cardiac emergency. The City of Dover benefits from homeowners associations, their members, and the caring citizens that donate their time and talents to make their organizations strong. Mr. Danner’s public service, selflessness, and talents have increased the quality of life for his neighbors, and all of Dover. On behalf of the Mayor and Council, Mayor Christiansen, Councilman Neil, and Councilman Cole presented the Certificate of Recognition to Mr. Joseph Danner. CERTIFICATE OF RECOGNITION - WILD MEADOWS - ROBERT SCHMIDT The City Clerk read the following Certificate of Recognition into the record: CERTIFICATE OF RECOGNITION presented to Robert Schmidt for his service as designated Communication Member of the Board of Directors from 2004 through 2018, and one term as Vice President of the Wild Meadows' Homeowners Association. For any Homeowners Association to be successful, communication is key. Mr. Schmidt authored more than 550 weekly email newsletters and thousands of bulletins and alerts that kept the residents of Wild Meadows aware of all of the things that impacted their lives, including changes in state law affecting leased land communities, safety issues, social activities, the health and welfare of their neighbors, and events available in and around the City of Dover. So prolific was the information provided that Mr. Schmidt became the point of contact when questions about the community arose, and he earned the nickname "Lightening Rod" because of the flood of requests for information he received. The City of Dover benefits from homeowners associations, their members, and the caring citizens that donate their time and talents to make their organizations strong. Mr. Schmidt's public service, selflessness, and talents have increased the quality of life for his neighbors, and all of Dover.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 4 On behalf of the Mayor and Council, Mayor Christiansen, Councilman Neil, and Councilman Cole presented the Certificate of Recognition to Mr. Robert Schmidt. PRESENTATION - LUTHERAN SENIOR SERVICES OF DOVER, INC. - PAYMENT-IN-LIEU OF TAXES (PILOT) On behalf of the Mayor and members of Council, Mayor Christiansen and Councilman Lindell, Chair of the Legislative, Finance, and Administration Committee, accepted a contribution from Mr. Gary Coy, Executive Director of Lutheran Senior Services of Dover, Inc., in the amount of $31,836 as payment-in-lieu of taxes (PILOT) for expenses associated with City services provided to Lutheran Senior Services of Dover throughout the year. Mr. Coy advised that Luther Towers and Luther Village provide safe, affordable, subsidized housing for the more needy seniors, as well as un-subsidized apartments. He noted that their average resident is 74 years old, although they have 117 residents who are over 80 years old and total residents number 474. Mr. Coy recognized the outstanding services provided by the fire department, the police department, the Code Enforcement and Planning departments, and the ambulance provider. He advised that they appreciate everything the City and the Council do to support them so that they can support their seniors. Mr. Coy advised that because they are a nonprofit organization, HUD allows them to budget money each year to help the City with some of the services it provides for their residents. PRESENTATION - JEFF BROWN - RETIREMENT On behalf of the Mayor, members of Council, and the well-informed citizens of the City of Dover, Mayor Christiansen presented Mr. Jeff Brown with a Dover Cup in recognition of his retirement from the Dover Post. Mr. Brown read the following statement: “Mister Mayor, members of council and city staff, I want to start by thanking a few people. Primarily, I want to recognize Dover Post founder Jim Flood, who for more than five decades was the very model of journalistic excellence in Delaware. I'd like to thank current publisher Amy Newton and the present and past staff of the Dover Post. I have enjoyed working with all of them. And, of course, my bride of 44 years, Renate. She has put up with me working oddball hours and spending weekends typing out stories down in my mancave. She's the best. Thank you for asking me here tonight. It's truly odd to be standing at this podium instead of taking photos of someone else behind it.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 5 I was taken aback when I learned you wanted me here. Actually, I wasn't taken aback, I was on my back - in a dentist's chair, waiting for a temporary crown to repair a broken tooth. I hardly was in a position to refuse. As many of you know, I came to the Dover Post after a career in the US Air Force. I served for 22 years, retiring as a personnel superintendent, where my job was taking care of people. In many ways, becoming a reporter let me continue doing that. When you write a story, you learn about what's going on, you dig into the who, what, where and why, and you tell people about it. And when things don't quite smell right, you dig into that, trying to figure out where the odor is coming from and writing about that as well. One of my first times in this room was July 23, 2001, when I came here as a freelance reporter. That was 18 years ago tomorrow. That meeting, which barely lasted an hour, turned into my first front-page story. In those 18 years, however, I wasn't just sitting in this room on the second and fourth Monday nights of each month. I was privileged to be out in the city, covering the good and the bad. I wasn't just writing about the government of Dover, I was writing about its people. That was the best thing about being a reporter. I've learned so much about humanity because of this job. Today, however, the reporter on the city beat is an endangered species. Future reporters may not get the chances I've had. Many of us know about media consolidation. Small papers are bought out by big companies who, in turn, merge with other big companies. It's happened here before and it's bound to happen again. The almost guaranteed staff cuts that follow such mergers seriously endanger the ability of the people to take part in their city government and in many other aspects of city life. If there are no city reporters, how else will the people know about new businesses, or efforts to help the homeless? How will they learn about problems such as the opioid crisis or crime? Yes, they can watch televised meetings of their elected representatives and they can look at Facebook or other forms of social media. But that only tells part of the story.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 6 It takes someone with a notepad and a bunch of questions to really let the people of a city know what's happening within its borders. After publishing a particular story a few years ago - I don't recall what it was about - a wise man emailed me with the missive, "You guys are what keeps democracy alive." I printed that up, in big, bold letters and taped it on a wall for everyone to read. When I cleaned out my desk a few weeks ago, I left that message there. Some may say printed newspapers are a thing of the past. They may be gone in 10 years. Maybe. But what goes into those newspapers, whether they're fading away or not, is as important as ever. Today, written words don't just go into print. They go online where they have a much larger audience. They have a much greater permanence and a much greater influence. Those words should remind everyone of the importance of reporters who cover city news. Their work has been vital in the past and will be of even greater importance in the future. I think my counterparts at the News Journal and the Delaware State News will agree that solid, dedicated and unbiased reporting on the city, not just its government, but the people who are its lifeblood, is essential to the well-being of those citizens. I truly hope it continues.” ANNEXATION/REZONING OF PROPERTY LOCATED AT 2920 NORTH DUPONT HIGHWAY, OWNED BY NEWWIND PROPERTIES 2920 LLC Council President Hare advised that the applicant had requested that the Public Hearing and final action on the annexation be postponed. Staff recommended that the public hearing for the annexation and rezoning be rescheduled for Monday, September 23, 2019. Mr. Neil moved to reschedule the public hearing for the annexation and rezoning of 2920 North DuPont Highway for Monday, September 23, 2019 at 7:30 p.m. The motion was seconded by Mr. Lindell and unanimously carried. PRESENTATION - 2018 ANNUAL REPORT - DOWNTOWN DOVER PARTNERSHIP Ms. Diane Laird, Executive Director, and Ms. Tina Bradbury, Operations Manager, of the Downtown Dover Partnership presented the 2018 Annual Report (Exhibit #1). Mr. Neil moved for acceptance of the report, seconded by Mr. Sudler and unanimously carried.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 7 COUNCIL COMMITTEE OF THE WHOLE REPORT - JULY 9, 2019 The Council Committee of the Whole met on July 9, 2019 at 6:00 p.m., with Council President Hare presiding. Members of Council present were Mr. Anderson, Mr. Sudler (departed at 7:37 p.m.), Mr. Neil, Mr. Slavin (departed at 7:40 p.m.), Mr. Cole, Mr. Polce, Mr. Taylor, and Mr. Lindell. Mayor Christiansen was also present (departed at 7:34 p.m.). Civilian members present for their Committee meetings were Mrs. Doyle and Mrs. Haass (Utility), Mr. Caldwell and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement), and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration). Mr. Neil moved to amend the agenda to change the order of the committees, as follows: Utility Committee; Parks, Recreation, and Community Enhancement Committee; and Legislative, Finance, and Administration Committee. The motion was seconded by Mr. Polce and unanimously carried. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. ADOPTION OF AGENDA Mr. Neil moved for approval of the agenda, seconded by Mr. Taylor and unanimously carried. Presentation - Kent County Sewer Project Ms. Debbie Pfeil, Senior Planner, KCI, reviewed a presentation entitled “Kent County Levy Court US 13 Sewer Rehabilitation Project, City of Dover Council Committee of the Whole, July 9, 2019”. Mr. Sudler asked about the closed circuit television video (CCTV) inspection process and who would review the video. Responding, Mr. Dan Strang, Senior Project Manager, KCI, stated that they are doing the CCTV inspection as a pre-inspection because there is currently a 24-inch force main that runs down the median and it is beginning to fail. He explained that instead of cutting open the concrete pipe and installing new pipe, they will inspect strategic locations of the existing pipe using CCTV to ensure the new PVC pipe will fit through. Mr. Strang noted that they are not worried about the integrity of the existing pipe as much as whether they can install the new pipe without any problems. Mr. Sudler noted his appreciation for the strategy adopted for letting the community know about this project, and stated that he thought it was a model that other organizations and agencies should adopt. Mr. Anderson asked if there were particular time frames indicated on the websites and social media to let the public know how long particular disruptions would last. In response, Ms. Pfeil stated that when they met with those affected in particular areas, they talked about the anticipated window of time that it might take, and as the

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 8 project progresses and they have more information they are releasing additional information. She explained that the first notification for Garden Lane said it is through the first week of August, noting that it is anticipated to be a four-week project, weather permitting. Ms. Pfeil advised that the problem they have with releasing too much information ahead of time is losing credibility, and they don’t want people to feel that there will be a major delay in regard to the weather. Responding to Mr. Taylor regarding the new materials, Mr. Strang stated that they would be installing a new PVC pipe. He explained that they looked at different alternatives and decided not to install a flexible sleeve inside the pipe to line it because of concerns regarding the integrity of the existing pipe. Mr. Strang advised that they did not want to install a good liner in a bad pipe and have to do it again in five (5) years. He stated that the new PVC pipe is anticipated to last between 50 and 80 years and there is potential for it to last longer since it will be protected by the existing pipe. Mr. Strang noted that the selling point for the PVC was that it is brand- new infrastructure. He stated that the existing pipe is 40 years old and had a history of challenges related to the material and how it is installed, and they thought PVC piping would be less susceptible to some of the previous gas problems. Mr. Taylor asked if this project was put out for bid and why George & Lynch was selected. In response, Mr. Strang stated that this was a publicly advertised project and they received three (3) bids. He advised that one (1) of the bidders withdrew their bid because of a substantial error on their part, and George & Lynch was the lowest responsive bidder remaining. Dedication of Rights-of-Way and Public Infrastructure - Energy Lane and Stover Boulevard Mrs. Donna Mitchell, City Manager, reviewed the background and analysis regarding the evaluation of proposal for the dedication of rights-of-way and public infrastructure for Energy Lane and Stover Boulevard. She noted that the pylon sign at the beginning of Stover Boulevard, along with the vegetation within the island will be owned and maintained by Chesapeake Utilities, and an agreement had been provided to the City stating this fact. Staff recommended acceptance of dedication of rights-of-way and public infrastructure of Energy Lane and Stover Boulevard. Dedication is to include all of the referenced public improvements. Mr. Neil moved to recommend acceptance of Staff’s recommendation. The motion was seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Slavin absent). Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Anderson and unanimously carried.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 9 Meeting adjourned at 6:21 p.m. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding. ADOPTION OF AGENDA Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Presentation - Opioid Community Response Team Efforts (Kristan McIntosh, Senior Consultant - Health Management Associates) Ms. Kristan McIntosh, Senior Consultant, Health Management Associates, reviewed a presentation entitled “Opioid Overdose Community Response Teams (CRT)”. Mr. Sudler asked if, other than identifying hotspots indicated as areas with very high rates of opioid overdose deaths in 2018 and possibly talking to some of the constituents in those areas, Ms. McIntosh had found that there is a need for any additional programs or activities separate from clinical treatment. Responding, Ms. McIntosh stated that she had. She explained that clinical treatment and the need for more treatment was a theme that has come up. Ms. McIntosh stated that the whole effort is a component of a Centers for Disease Control and Prevention (CDC) funded grant project that the Division of Public Health (DPH) is working on and another component of the project was conducting community surveys and a gap analysis that focused very specifically on determining support services individuals who are living with opioid use disorder (OUD) need, other than treatment services. She noted that the services that rose to the top were peer support, stable housing for individuals with OUD in general and for individuals coming out of the criminal justice system specifically, as well as transportation. Ms. McIntosh noted that they are currently in the process of sending out another survey; however, those findings are anticipated to be released and she offered to share the results with members. Mr. Sudler stated that he would like to see the results as well as the survey questionnaire. Mr. Lindell asked whether, in regard to community involvement, local schools and school districts had been considered. In response, Ms. McIntosh stated that involving the school districts as stakeholders had come up in a lot of conversations and they are concentrating on involving them. She noted that they had recent conversations with the kids' department related to services for children and families and how to strategically include the school districts without impinging on them. Ms. McIntosh welcomed any thoughts or recommendations Mr. Lindell may have in this regard. She explained the importance of involving schools, both in terms of children and youth who have or may develop addiction issues, as well as for children and youth

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 10 who are living within families that are impacted by addiction overall, to help break that cycle. Mr. Caldwell asked who would be providing the resources for the City of Dover. Responding, Ms. McIntosh explained that the DPH is leading this effort and they are working on distributing the resources, including Naloxone. She stated that they are also working to develop a resource card for distribution as well. In response to Mr. Caldwell, Ms. McIntosh stated the CRT is specifically involved in responding to a specific type of crisis, a disruption in the supply of opioids. She explained that they had spoken to the Police and Fire Departments and EMS, so individuals who would like to get involved do not necessarily have to be from a crisis group; however, if there are individuals from crisis groups that he thinks should be involved, she would welcome them. Responding to Col. Dix, Ms. McIntosh explained that fentanyl increases the potency of the substance to which it is added. She stated that some individuals seek out substances with fentanyl in them because they can use less of the substance, cut it with fentanyl and sell it at a higher potency so that they make more money. Ms. McIntosh advised that it is important for individuals to be aware of the presence of fentanyl in substances and to have resources available, because if an individual uses a substance and is not aware that it has fentanyl in it, it can increase their risk of overdose. Mr. Taylor stated that, as a retired law enforcement officer in the City, he found that one of the biggest problems was dealing with “real time,” explaining that the HIPAA laws that govern law enforcement and first responders don’t allow them to tell people immediately not to use a certain substance because they can’t bring up someone else’s case. He asked how the CRT collaboration manages that issue. In response, Ms. McIntosh explained that none of their communications will impact ongoing enforcement investigations, so the real time nature might not actually be real time. She indicated that the communications that the CRT receive will be identified and the DPH will do communications regarding mass events, such as five (5) or more individuals who have overdosed within three (3) hours. Ms. McIntosh explained that HIPAA laws and confidentiality are something that the CRT stakeholders will need to receive training regarding. She stated that DPH is very cognizant of that fact and is going to work on making sure that the communications that they share are very clearly identified and that the community response team stakeholders all know how to responsibly share that information with other stakeholders so that they can get the information without putting anyone at risk. Mayor Christiansen recognized the efforts of Lieutenant Governor Bethany Hall- Long, Councilman Polce and others who took criticism when they went out on the streets with the initial distribution of Narcan. He stated that, as a volunteer firefighter, he had responded to a number of call regarding individuals who have overdosed on heroin and he cannot believe that the state is undertaking a program to

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 11 address a health and public safety crisis in regard to the opioid crisis, while at they were on the verge of authorizing a gateway drug, which they will probably do in the next session of the legislature. Mayor Christiansen stated that he finds it very unconscionable because it will unravel all of the good work that Ms. McIntosh, the Lt. Governor, and others are trying to do. Responding, Ms. McIntosh indicated that this topic came up during their planning meetings and, although it is outside of the scope of the CRT, it is certainly related. Mr. Taylor asked if consideration had been given to making this a health care crisis exclusively versus a criminal justice situation, explaining that those who are incarcerated are not getting the help they need, so when they get out, they pick up where they left off. He stated that he thought if this were made a health care issue versus a criminal justice issue, the professionals are already in place who can do what needs to be done immediately versus going through six (6) months to a year of incarceration with no rehabilitation. In response, Ms. McIntosh stated that there is a lot that goes into why it is not a standard health crisis including stigma regarding addiction; however, she noted that one of the benefits that the CRT project and the work of the Behavioral Health Consortium Addiction Action Committee is that they are under the DPH. She stated that the CRT is using a CDC public health response framework to respond to these types of events, and she thinks that people are recognizing that the status quo is not working, so the focus is moving into the health care space. Ms. McIntosh expressed her hope that it continues to move that way because having a criminal justice focus, while important in some respects, is not the way to treat people who have substance use disorders. Mr. Slavin noted that there were individuals in the audience who he believed worked and lived with this issue on a daily basis and asked if it would be okay if the Chair invited members of the public to ask questions of Ms. McIntosh. Mr. Sudler moved to suspend the rules to allow members of the audience to speak. The motion failed for lack of a second. Mr. Anderson advised that the Chair can invite members of the public to speak. Mr. Anderson stated that they had discussed overdose deaths, which are tragic and important, but one of the important things that they can do a lot about are the overdoses that don’t result in death. He explained that with medications like Naloxone at least four (4) or five (5) times more individuals are surviving than are dying. Mr. Anderson stated that this shows the real extent of the problem and asked if Ms. McIntosh could elaborate on how that fits in with the CRT project. Responding, Ms. McIntosh informed members that the data they have used is specifically related to opioid overdose deaths, in an effort to target areas that are adversely affected, but the goal is that even if an individual does experience an overdose, that it does not result in death. She stated that the goal is to work themselves out of a job, so that individuals have the resources that they need within

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 12 the community to prevent an overdose if possible and to ensure that if an overdose does occur, it does not result in a fatality. In response to Mr. Anderson, Ms. McIntosh advised that OpiRescue Delaware is a free overdose rescue application available for downloading. She explained that it provides real time training, information, and community resources for substance use disorder treatment and support. Ms. McIntosh stated that it contains detailed information on how to recognize signs of an overdose, and the steps for administering Naloxone. Brother Peter-Joseph St. Mary Avitabile, CSC, Deacon, Saint Miriam Parish and Friary, stated that he is very invested in this topic because he has seen a great deal of hardship, loss and grief. He noted that he saw the word “volunteer” and asked if there would be funding coming into the community to help manage the project once it is brought to fruition. He stated that he thought faith-based organizations are the way to go because people feel more comfortable coming inside a safe environment that doesn’t say mental health services or hospitals, and there are lots of things that they can do at that first stage when individuals are seeking help. Brother Peter-Joseph St. Mary Avitabile indicated that the Vines Project was doing similar work and would like to unify and direct their attention to the funding sources, noting that there is a grant in connection with Columbia Presbyterian Hospital. Responding, Ms. McIntosh stated that the CRT is hoping to engage faith-based communities of all types in these efforts because they know that a lot of individuals who are not accessing support elsewhere and the faith-based communities have a connection to the community and the ability to communicate and distribute resources unlike other entities and treatment providers. She noted that they are currently in the infrastructure development phase and trying to find ways to build and sustain the project which will require funding. Reverend Theodore Henderson, Interdenominational Ministerial Alliance (IMA) of Dover and Vicinity (IMA) President, stated that he was glad they brought up faith- based communities, explaining that one of the topics they will discuss in the next presentation is a drug and alcohol prevention program, which he indicated is a faith- based program. He noted that when he was a kid, they locked individuals up, and he was glad they were getting away from that now that the issue was no longer just in his neighborhood. Reverend Henderson stated that there are many things that can be done to prevent individuals from getting involved with opioids and indicated that the IMA wants to establish another link. He stated that he saw his first death when he was in the fourth grade in Columbus, Ohio, in the inner city, and nobody cared, but now that it's a crisis, everybody cares, and he thinks there’s something a little bit lopsided about that. By unanimous consent, the meeting recessed at 6:59 p.m. and reconvened at 7:02 p.m.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 13 Presentation by the Greater Dover IMA Social Action Committee Reverend Rita Mishoe Paige, Social Action Chair, Interdenominational Ministerial Alliance (IMA) of Dover and Vicinity (IMA) and Reverend Theodore Henderson, IMA President, reviewed a presentation entitled “Social Action Committee of the Interdenominational Ministerial Alliance (IMA) of Dover and Vicinity, Dover Park Survey Presentation for City of Dover Parks, Recreational and Community Enhancement Committee, July 9, 2019”. Mr. Slavin stated that he had the misfortune of being on Council when the building at Dover Park was demolished and, before it was demolished, the City was guilty of demolition by neglect because the building was closed, mold grew, and it deteriorated to the point where the only choice Council had was to knock it down. He recalled that he and former Councilman Sean Lynn voiced their concern that if they demolished the building without a plan to replace it immediately, they would be here for years trying to replace it, and indicated that they are still trying. Responding to Mr. Slavin, Rev. Paige stated that the IMA intends for the partnership they are pulling together to be a separate nonprofit entity. Mr. Slavin stated that he thought that was a wonderful thing to have happen. He noted that he did not know whether they were aware of the action taken by the legislature this year for the $1M that Dover had appropriated for a parking garage and read Section 36 of House Bill No. 260 of the 150th General Assembly, as follows: “The Section 1 Addendum of 81 Del. Laws c. 303 appropriated $1,000,000 to the Office of Management and Budget (10-02-00) for the City of Dover – Parking Garage. Said funding may be used by the City to implement initiatives associated with the Dover Park Master Plan and the Schutte Park Master Plan, provided the initiatives are minor and/or major capital improvements for said parks.” Mr. Slavin advised that this gives the City the flexibility and authority to redirect money toward this kind of project. He stated that he would be willing to sponsor a motion to put some of that money out to the IMA’s new partnership as a challenge to then go out and leverage that money from private foundations and givers, and see if they can double that money, noting that he thought they were a lot closer now than they have ever been with access to these funds. Mr. Sudler stated that he would be willing to second the motion indicated by Mr. Slavin. He noted that he thought that he and Mr. Slavin had both had strong feelings regarding this matter and put forth a valid effort to put back what was promised. Mr. Sudler suggested that the more than 300 surveys submitted in 2014 by the Mt. Zion A.M.E. Church be included with the IMA results for comparison of the current and past data. Mr. Taylor indicated that the IMA had his support from the beginning of their presentation and that he is willing to contribute as much as possible, such as recruiting local contractors who also understand the need and are willing to give above and beyond. He stated that he thought this is a doable project and, if the City and IMA collaborate and do it in excellence, it will get done. Mr. Taylor noted that when he was a Dover Police Officer they had youth week at Dover Park and used the

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 14 building that was there, and he sees the pain and hurt that are a direct result of that building no longer being there. Mr. Dix noted that when he was in high school he worked for the City of Milwaukee, WI as a floor walker in social centers and when people got disruptive, he would remove them from the facility. He indicated that when he was reading the presentation, he thought that they were describing something more like the Milwaukee, WI social center, rather than a park recreational center. Mr. Dix noted that he thought that the Capital School District was talking about abandoning certain schools on the east side of the city and suggested that the IMA try to get one of the schools, explaining that he thought it would be perfect for their use because they would have a cafeteria and meeting rooms. He stated that he thought they are required by state law to demolish the building but the IMA might be able to get one for their use. Responding, Rev. Henderson indicated that he and the IMA worked together with Mr. Taylor on the initiative to get the recent referendum passed, and it was his understanding that they are going to renovate, modernize, and innovate the schools, not tear them down. Col. Dix suggested that the IMA contact Dr. Dan Shelton, Capital School District Superintendent, to find out what the plan is because he knows they are talking about abandoning grade schools on the east side of Dover, which he thinks would fit perfectly with the IMA’s plans. Mr. Neil recalled that over the next four (4) years $500,000 is budgeted for improvements for Dover Park based on the plans designed to clean up and make that a very usable park, including the possibility of a building. He indicated his approval of the IMA moving ahead on the suggestion of Mr. Slavin, noting that he thought that they could have an even larger area because this is in the 3rd Council District and it would be wonderful for the homeowners’ associations to be able to utilize the building for their meetings which he and Mr. Cole currently attend in school buildings that aren’t really set up for that purpose. Mr. Neil stated that there is great possibility if they use the building as a social center when people can meet. He noted that their sample of 102 people is a very small amount of the 7,000 voters in the 3rd District; however, he thought it’s a worthwhile project and if it does come about he'll support it. At the request of Mr. Anderson, Mrs. Donna Mitchell, City Manager, clarified that the allocation in the budget is an annual allocation to try to get some of the options included in the Master Plan implemented piecemeal over five (5) years, explaining that it was noted that the City was looking at fund-raising to get those options completed. She advised members that the Master Plan included a 1,440 sq. ft. building as one of the options and, since the park was purchased through grant funds from the U.S. Land and Water Conservation Fund and the Delaware Land and Water Conservation Trust Fund, the City is prohibited from using the land for anything other than public park land, except for where the old building was located. Mrs. Mitchell explained that, since the old building footprint can be used, she contacted the engineer to determine whether a 3,600 sq. ft. could be configured using

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 15 the former building footprint and he said that with some tweaking it could be put in that space. Col. Dix suggested that they could also consider two (2) floors. Mr. Sudler stated that he thought that they serve the people, the people do not serve them, so they don’t tell the people where they need to be, the people tell them where they need them to be, and throughout the years, the people had already told them they want another building in the same location, so he thought it was a little disrespectful to try and divert attention from what the constituents had already said. He indicated that although Dover Park is located in the 3rd District, people from elsewhere use the park and members have a responsibility to be friendly and good neighbors to all the districts. Mr. Sudler noted that he thought that members needed to get back to listening to the people and serving at the will of the people, not just doing what they think needs to be done for them. He stated that unless you have actually gone out and done the footwork and talked with these people, your thoughts are really not valid in regard to a placement. Mr. Sudler explained that he and the IMA had a pulse on the people because they had been out there and he thought it was disingenuous for members to divert the attention away from what the people had already said. Rev. Paige stated that she thought that the location at Dover Park was perfect because it is right next to a public housing development, a State Housing Authority, tax credit, development, as well as low to moderate income developments. She noted, as someone who has worked in that area for more than 30 years, that people in those developments have a lot of transportation barriers, and if the center is in Dover Park, they would have easy access and be able to walk directly to the center without having to cross a highway or a street. Rev. Paige explained that her suggestion of a satellite police office in the building was based on her previously experience as the administrator for the public housing drug elimination program. She noted that the program no longer exists because the Department of Housing and Urban Development (HUD) cut the funds; however, she used to negotiate the contracts with all of the municipal police agencies throughout Kent and Sussex Counties for extra duty protection in all of the public housing developments and some of their sites. Rev. Paige stated that they had space dedicated for police officers and just the presence of a car being there was a deterrent to crime. She noted that a lot of shootings had been taking place on the east side of Dover and at the Dover Housing Authority development next to Dover Park and, although she could not speak for the police, she suggested that a police presence would be a great thing for the east side. Mr. Hare stated that he thought there were a lot of good ideas; however, he expressed concern that there were a lot of details that had not been addressed. He suggested that this matter be brought back at a separate meeting dedicated to this topic, so members could delve into it and get more details. Mr. Slavin moved to recommend that the City explore a challenge grant to the newly formed nonprofit partnership for Dover Park that must receive 501(c)(3) designation

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 16 from the IRS in order to receive any funding. The source of City funding is found in Section 36 of House Bill 260 of the 2019 legislative session, and the intent of the motion is simply to have the City begin that dialogue about funding. The motion was seconded by Mr. Sudler and unanimously carried. Councilman Anderson, Chair of the Parks, Recreation, and Community Enhancement Committee, provided a briefing on the Committee’s discussion and recommendation. Mr. Sudler stated that he would just like to compare the Social Action Commission's Mt. Zion AME Church's survey, which received over 300 survey respondents, and take a look at exactly what they wanted at that time as far as programs and activities and compare it to the updated version of the data that they received in lieu of building a new facility to accommodate those constituents that took the time out to respond. Mr. Lindell expressed concern that the people they represent did not have an opportunity to see, hear, and respond to the important legislation that will impact all of them. He noted that Committees are designed as a filter for this purpose and he thought that all levels of government get into a lot of trouble when they rush through things. Mr. Lindell noted that the Committees are designed to vet legislation, to vet ideas, to allow for presentations and allow for response and dialogue back and forth. He stated that, in this case, it seems like the system is broken because they learned at the Parks, Recreation, and Community Enhancement Committee meeting two weeks prior that the $1M had been changed from the parking garage to be used for Dover Park without any discussion about where the changes were made and yet they blindly voted to recommend that Staff take a look at these items and work with the IMA and work with other 501C3s even as they are learning the news at the time of the meeting. Mr. Lindell stated that the presentation that was given by the IMA was not even in the packet to provide a chance to respond or to properly vet questions. He noted that Staff did not have a chance to look at it either and it would have been unfair at the time to ask Staff to take a look at it because it would be putting them on the spot. Mr. Lindell stated that he thought it would be best to refer this item back to the Committee, to allow Staff to look at the presentation, to respond to the presentation, and to fully vet the presentation and to allow Staff to have an informed response to it within the Committee threshold. He advised that he felt that it was important to do it right and asked for the chance for more information rather than having Staff look around and figure out what to do next. Mr. Lindell reminded members that they have a plan in place, the Dover Park Master Plan, and they need to have a deeper discussion at the Committee level about whether they want a social center or a recreation center, as it is in the plan. Mr. Lindell moved to refer this issue back to the Committee for further discussion and to allow Staff to respond to the presentation that was made at the meeting. The motion was seconded by Mr. Polce. Mr. Sudler requested Mrs. Donna Mitchell, City Manager, to clarify Mr. Lindell’s statement that he has learned that it has been changed to be used for Dover Park. He did not think that was Councilman Slavin's initial spirit, thinking that he said to consider a portion to possibly be used for Dover Park. Mr. Sudler stated that he did not think that it was changed specifically to be used for Dover Park and he asked Mrs. Mitchell if it was.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 17 Responding, Mrs. Mitchell advised that the $1M that was in the bond bill in 2019 for the parking garage was moved to the state's operating bill to be used for the Dover Park Master Plan and the Schutte Park Master Plan, provided the initiatives are minor and/or major capital improvements for said parks. She noted that Mr. Slavin then stated that he would be willing to sponsor a motion to put some of that money out to the IMAs new partnership as a challenge to then go out and leverage that money from private foundations and givers. Mr. Sudler asked if it would be safe to say that the purpose of the money is aligned with the Dover Park Master Plan. Responding, Mrs. Mitchell stated that the state legislation was aligned with the Dover Park Master Plan; however, the IMA’s presentation was not aligned with the Dover Park Master Plan. Mr. Polce confirmed that Section 36 (of the Grant in Aid bill) states: The Section 1 Addendum of 81 Del. Laws c. 303 appropriated $1,000,000 to the Office of Management and Budget (10-02-00) for the City of Dover – Parking Garage. Said funding may be used by the City to implement initiatives associated with the Dover Park Master Plan and the Schutte Park Master Plan, provided the initiatives are minor and/or major capital improvements for said parks. Mr. Sudler stated that he believes that Council members are there to serve at the pleasure of their constituents and if their constituents say that they would like a recreational facility, then he thought that they needed to adhere to what the constituents want rather than to what the members want. He stated that they do not decide as a whole, but that decision has to incorporate what their constituents want - not what they want or what the budget will allow. Mr. Anderson thanked Councilman Lindell for his thoughtfulness, noting that he thought the fact that he has some questions and wants to see those questions answered is laudable. He stated that he believed that the current report in motion allows that because it does not dictate a final solution but opens up some things for discussion, which will then be brought back to the Committee. Mr. Anderson advised that they were talking about the draft Dover Park Master Plan, which is still under discussion. He stated that if the motion was approved, it would open up discussion and put the proposal back to Staff. Staff will report back to Council and then they will continue the discussion and decide how to proceed. Mr. Anderson advised that he did not see any reason to go back and start all over again because he thought they had a roadmap which would accomplish what he perceives Mr. Lindell’s objective to be. Mr. Anderson stated that the Committee voted in favor of it and they were just moving forward in a direction to provide a park facility that is desired by the people and that they have been hearing about for the last six years. He stated that it was not exactly a sudden idea or something that had not been discussed. Mr. Anderson advised that a public/private partnership was discussed at committee from 2015 but there was not quite the funding for it at the time. He noted that there were also committee hearings in, he believed, 2017 and there were questions about how to staff it and discussion at Council in 2014 about the plan to restore the facility, but once again, funding became the issue. Mr. Anderson stated that funding is not the issue now that they have non profits who said "We'll help with staffing and provide that," and that you have the community stepping up to say, "We're going to help bear the burden." He stated that it just seemed strange to him that every objection that has been raised has been met with "Let's start all over again", which he did not see as the most viable path forward, but, it is up to Council how they wish to move forward.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 18 Mr. Lindell stated that it seemed like this is a cart before the horse situation. He asked if it would not have made sense to have discussed the Dover Park Plan itself in committee first before opening it up to possible additions. Mr. Lindell reiterated that he felt that they need to look at the information as a whole and he thought it would have made more sense to look at it and allow Staff to present what they have to date with the Dover Park Master Plan and then get to the dialogue and then if they want to proceed with considering having Staff discuss with the IMA and work with the 5013Cs to go beyond that, then that is another legitimate discussion that they can have. Mr. Anderson advised that it was a deliberate choice in the order of the discussion because the draft plan was posted by Staff on the City’s website in April so any of them had access to it and they could look at it, understand it, and discuss it with Staff and the public. Mr. Anderson stated that he wanted to make sure that the public who requested an opportunity to come before the Committee had that opportunity before the plan became final. He stated that they have a very competent Staff and Mrs. Mitchell and Mr. Hudson both told him one of the things they want is to have some direction from Council on exactly what they want because they are going to have to make choices and it is his belief that if you have to make those choices, you want to make sure the public has the input, that people from the public bring together every resource that is on the table, so that they can make intelligent choices and so the Staff can make an intelligent choice instead of working their hearts out and trying to put together a plan, have the plan presented and then have people in the public say that is not what they want and then they have to start all over again and they wasted manpower and the intellectual efforts of Staff when it is best to hear from the people first, instead of giving the people something and saying, "Do you want this or not?" Instead they should have the Committee process be developed so that the input comes from the people, along with what has already been done by the Staff. Then the Staff looks at it, decides what is viable and comes back to them with the final plan. Mrs. Mitchell stated that she thought this issue had a good intent and members were trying to reach out to the community and help them. She stated that her concern was that this proposal came to the Committee without being vetted by Staff. Mrs. Mitchell noted that when they did the Dover Park Master Plan, they had charrettes, they had three meetings at the Maranatha church, and they had a meeting at the library and the Master Plan was developed from the input they received. She stated that it was communicated to Council members during the presentation of the Master Plan that the Mount Zion church input from the 300 surveys was taken into consideration. Mrs. Mitchell stated that the IMA was not there for the presentation of the Master Plan and they were not at the charrettes. She noted that the City did reach out to the public and they did not hear from the IMA and now it seems like they are going directly to Council. She advised that she would be glad to sit down with the IMA and discuss their needs and work this out between them where they can find common ground. Mrs. Mitchell stated that she felt the City put their work into it and it seems like a wasted effort because they went through all that process, they hired an engineer to do all of that work for us, we paid them and we did not get this input at that time. Mrs. Mitchell stated that she has concerns with some of what the IMA asked for because it is a public park and they have to make sure that they do not squeeze others out of the park because it is one entity.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 19 Mr. Sudler stated that he believed it was when he was chairman of the Parks, Recreation, and Community Enhancement Committee when they had a committee come and discuss how they implemented and got the data. He advised that he asked them if they were aware of the Social Action Commissions 300 plus surveys that were submitted to City Council, which City Council voted to adopt and to make sure it was part of the Master Plan and they were not aware of the surveys. Mr. Sudler stated that Mrs. Mitchell said that they thought that because the data was from 2014 that it was not that relevant and that was where the IMA stepped in and they went back into the community with the same survey instrument that he orchestrated in 2014, with the same questions, and pretty much had the same answers as today, which he thought validates the survey outcome and performance response results from 2014. Mr. Sudler stated that the City study was not done door-to-door and the Social Action Commission went door-to-door in Manchester Square and Towne Point and the surrounding areas, and the Fourth District. He advised that a lot of people in that area are in low-income housing or they are just not as privileged to have the certain measures that they have to get to these places or to know that, "Hey, this is what's going on." Mr. Sudler advised that he found that in areas where there is low feedback when it comes to media or when it comes to putting it in the newspaper, a lot of people do not read or do not know how to read. He stated that it is not an excuse but he has learned that the best tool to use is to go door-to-door and he asked the agency that did the draft Master Plan for the City (Whitman Requardt and Associates) if they did door-to-door in this case and they said they did not. Mr. Sudler reiterated that he personally went door-to-door with the help of one other person because he knew that was one of the most lucrative ways to get feedback. He stated that he received over 300 survey responses. Mr. Sudler stated that he then followed up on what he had already done with the same instrument that he orchestrated in 2014 to get the data, pretty much the same response. Mr. Sudler stated that it is really like that work has been thrown to the side. He stated that he did not really hear that they are trying to adhere to what they are saying in those responses. Mr. Sudler stated that there has not even been any discussion in the Master Plan about those 300 300 survey responses, not the IMA initiative, except when it comes to the money and when it always comes to the money people want to act funny. Mr. Sudler stated that they serve at the pleasure of the people and the people have given them data. He noted that some of them cannot make it to the library, some of them do not have a computer and do not even know how to use a computer, let alone get on the internet and give you responses. Mr. Sudler stated that they have to go the extra mile, and we as Council persons have to get out there in our districts and we have to make sure their voices are heard. Mr. Sudler stated that they heard from the community but that it was heard from a different perspective that Staff was not used to, or maybe that Staff did not, or maybe the City did not, deem as valid, but those 300 and something surveys, the people speaking, was valid. Mr. Sudler reiterated that there were over 300 surveys and the IMA’s 45 surveys for a total of almost 350 respondents from 2014 to current. He noted that what he I found out in research was that when you are doing research a lot of your research data is from the past and some of your most

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 20 instrumental theories are from before he was even born, so he thought there was validity. Mr. Sudler stated that he was there to represent his constituents and make sure that their voice is heard and make sure that what they need, he is going to make sure he provides to them with his power. Mr. Neil asked Mr. Sudler if the information that he had was collated with what services were being provided by the school system and other things that were happening right in the area to show what those programs are. He noted that a lot of the services for the kids take place after school. Mr. Neil stated that the school services are about as close as they were going to get for the people who are working there. Maybe not the adults, but certainly with the kids. Responding, Mr. Sudler stated that the correlation, or the relationship between the two, he believed, is what he was asking to be compared in addition to the IMA. Mr. Sudler referred the question to Staff because he was not there on a daily basis and was not privileged to be part of actually analyzing what they currently have versus what the Social Action Commission of Mount Zion AME Church in 2014 provided them. Mr. Cole commended Councilman Sudler, City Staff, the Police Department and others for their passion for this issue. He stated that, if you go out to Dover Park now, you will start to see there has been a transformation that has taken place. There are people out there walking, there are people out there enjoying the outdoors. Mr. Cole noted that he goes back a long way with Dover Park when he and his wife used to play tennis tournaments there in the 1980s. Mr. Cole advised that he spends a lot of time at Towne Point for his day job and they have a tremendous afterschool program with the youth, noting that at some points there are 60 to 80 kids in these afterschool programs. He stated that he thought that with everything that is going on right now, and with the Staff feeling the way that they do, he was going to support referring it back to the Committee to give the Staff a chance. Mr. Cole advised that it does not mean that he will not support what ultimately comes out of that, but he felt like there has been a transformation at Dover Park thanks to Councilman Sudler, and the Staff, and the police department and he thought as they take those baby steps, the ultimate goal is to provide support. Mr. Cole stated that he had a couple of very intelligent community members in Towne Point ask why they could not talk to DelDOT and get a bus route right to the Pitts Center, which might be cheaper. He reiterated that he would not mind giving a little more time to thinking outside the box and working with Staff. Mr. Hare advised that he was not opposed to the Master Plan at Dover Park but had questions about a private entity building the building with half of the funding from the City. He asked who would be responsible for the building, who would control the hours of the building, who would be responsible for the Staff of the building, who would cover the insurance and utilities for the building, what insurance would be responsible if someone gets hurt in the building, who is going to maintain the building, will the IMA have control over the hours or say people cannot come in because they are having a community IMA meeting without coordinating it with the city. He suggested that one option would be to lease the land to the IMA. Mr. Hare noted that the Dover Park Master Plan proposes a splash park, which a lot of his constituents indicated their children would love, and a skate park, which people have been coming to request. He stated that a big building like the one proposed by the IMA has not been a big priority

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 21 for a lot of people and the building proposed in the Master Plan that has some restrooms in it was fine. Mr. Hare stated that the community meeting building that they had there before it got torn down was very rarely used. Mr. Taylor stated that he did not believe anyone was wrong and that he is a believer in the citizens, in the new building, in the IMA, in Mrs. Mitchell, and in his colleagues, but he is also a believer in the process. He stated that they have to ask themselves if they circumvented the process in any way and did they execute it in fidelity. Mr. Taylor noted that in listening to all of the concerns, he believes more discussion is in order and that it should go back to Staff to let them vet the proposal and then present it again. Mr. Sudler stated that he was not against additional dialogue and the only thing he is against is them dictating what the people want rather than the people dictating to them what they want. He noted that he appreciated the comments made by Councilman Taylor and Councilman Lindell and their recognition of his hard work, along with others, at Dover Park. Mr. Sudler stated that he was all for dialogue, because through dialogue comes creative thinking, creative solutions and new innovation. Mr. Anderson advised that the motion recommended by the Committee says, "... and the intent of the motion is simply to have the city begin that dialogue." He noted that the current motion had that and he did not think they needed to start again because Councilman Slavin’s original motion was about beginning the dialogue. Not about finishing one or dictating a solution, and that would have to come back to Committee. Mr. Anderson stated that he personally thought that the Committee’s recommendation fulfilled the concerns and the objectives already. Responding, Mr. Hare advised that the recommendation was to begin dialogue about funding, which did not answer any of his questions. Mr. Lindell stated that when it comes to the needs of the Staff he thought they needed to take it back to the Committee because of the optics of it. He stated that it automatically implies that they are looking to go beyond the Dover Park Master Plan, and they have not even had the discussion about getting the update on the Dover Park Master Plan. Mr. Lindell thought it still would be best to refer this entire thing back to the Committee. Mr. Lindell called the question, seconded by Mr. Sudler and unanimously carried. The motion to refer this issue back to the Committee for further discussion and to allow Staff to respond to the presentation that was made at the meeting was unanimously carried. Mr. Hare recommended that Staff bring this item back to the Committee the first meeting in September and encouraged Council members to relay any questions or concerns that they may have to either Mrs. Mitchell or Mrs. McDowell so they can vet them prior to this issue coming back to the Committee. Presentation - Skate Park Advocates Col. Dix informed members that he had discovered that Mr. Dave Hugg, Director of Planning and Community Development, was instrumental in installing a skate park

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 22 in Smyrna approximately 15 years ago. He stated that he was looking at the company that supplied the equipment for that park, and in thinking about the plans that were previously proposed for concrete structures, he took photos of Smyrna Skate Park for members to review. Mr. Anderson noted that the gentleman scheduled to make the presentation regarding the skate park had requested a delay due to childcare issues. Mr. Lindell moved to defer this matter until the Council Committee of the Whole/Parks, Recreation, and Community Enhancement Committee meeting in August. The motion was seconded by Mr. Hare and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Slavin absent). Mr. Taylor moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 7:37 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. ADOPTION OF AGENDA Mr. Anderson moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Proposed Ordinance #2019-16 Amending Chapter 102 - Taxation of the Dover Code by Inserting a New Article VII - Lodging Tax (Sponsors: Hare and Polce) Mr. Polce reviewed Proposed Ordinance #2019-16, explaining that it proposes a suggested 3% tax rate for lodging establishments. He advised that the General Assembly vested the City the power to take this action on June 30, 2019. Mr. Polce moved to recommend adoption of Ordinance #2019-16, seconded by Mr. Slavin. Mr. Neil stated that he thought that this was long overdue, noting that he talked about it when he was first elected in 2015 and there was supposed to be some resistance from the tourism community. He advised that whatever the City uses these funds for, whether it’s strictly for infrastructure, there is no reason why visitors should not help. Mr. Anderson stated that he thought members needed to talk to Mr. Dave Hugg, Director of Planning and Community Development, because he has some ideas

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 23 regarding this matter; however, he thought they could enable it and should then come back to discuss the details of how best to utilize the funds. He stated that with that caveat, it has his support, because if they don’t do it, it’s going to be done anyway and the money will not stay in the local community. Responding to Mr. Shevock, Mr. Polce explained that the lodging tax is specifically for rooms in a hotel, motel or tourist home, as defined in 30 Del. C. §6101, and does not apply to event spaces. Mr. Contant asked whether the City did an assessment regarding how the lodging tax would impact the average rates in the area, and the annual amount the City expects to receive. In response, Mr. Polce stated that the National Conference of State Legislatures (NCSL) did a full assessment of state lodging taxes from a national perspective, and even with a 3% increase by both the City and Kent County, the City is still at a marginal increase. Mr. Polce noted that an article titled “The Impact of the Hotel Room Tax: An Interrupted Time Series Approach,” published in the National Tax Journal in December 1992, when this debate first hit the national publications, clearly outlines what tax rate fear at the time was and showed that there was a non-marginal impact on both business development and rental in the demography that was outlined. He stated that an article titled “Tax Policy and US Hotel Industry Economic Impacts,” published in Oxford Economics, in November 2017 also demonstrated that a small tax, such as 3%, when dealing with consumer behavior, i.e. hotel rentals, shows a non-varied impact. In regard to the question regarding average rates in the area, Mr. Polce reviewed information from Trivago.com for the top four (4) hotel rentals, including calculations regarding the total increase to consumers with the 3% City and County lodging tax, noting that it would equate to an approximate $12 increase on a room rental that was typically $198. He stated that he thought that consumers would continue to pay regardless of the marginal increase. Responding to Mr. Anderson, Mrs. Donna Mitchell, City Manager, stated that she did not have the research with her; however, when this matter was discussed years ago, the prior administration had researched the potential annual revenue of a lodging tax and she believed it was between $600,000 and $800,000, although she did not recall what proposed rate that was based on. Mr. Anderson stated his belief that, at that time, 2% would raise approximately $700,000 and 3% would raise close to $1M, and newer projections showed between $900,000 and $1.2M. Mr. Hare noted that the City of Dover was not a pioneer in this area, explaining that four (4) other municipalities had already established lodging taxes, including the cities of Milford and Wilmington. At the request of Mr. Taylor, Mr. Polce explained that he thought Council would need to discuss where these funds will ultimately be dispensed and welcomed feedback regarding an amendment to the ordinance regarding this matter.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 24 Mr. Hare stated that he agreed with Mr. Polce, and thought that was conversation for another time, perhaps during a workshop. He asked how the City would know if it was receiving the correct amount. In response, Mr. Polce provided an article titled “Bill Silva on the downside of the lodging tax,” published in the Delaware Business Times on May 18, 2018, noting that the 149th General Assembly passed House Bill 377, which was enabling legislation to allow the state, counties, and political subcommittees, i.e. municipalities, to start collecting lodging taxes up to 3% and, as a result, there is a system in place through the Department of Finance to ensure that accounts are reconciled. Mr. Cole noted that the process is outlined in 30 Del. C. §6104 - Payment of tax, as follows: “The amount of the tax collected for each month shall be reported and paid over to the Department of Finance not later than the fifteenth day of the month following the month of collection on forms to be prescribed by the Department of Finance. Interest at the rate of 1 percent per month, or fraction thereof, shall be charged on payments made after the prescribed due date.” Mr. Neil noted that each of the counties currently receives money from the state collection for tourism, so the process should be seamless. Mr. Polce explained that this issue was brought to the attention of the General Assembly on June 30, 2019 by Representative Sean Lynn and Senator Trey Paradee in reaction to a legislative measure that was also introduced by Senator Paradee that allows the County to levy a lodging tax up to 3% with all of the funds to be diverted to DE Turf. Mr. Polce explained the significance of that is that monies that are generated in the City from individuals using City roads, infrastructure, and critical services if needed, are then diverted to DE Turf. He stated that this will give the City the ability to be on a level playing field with everyone else. Mr. Lindell stated that he concurred with Mr. Polce’s sentiments regarding this matter. He informed members that he had recently traveled through South Carolina, Georgia, and Florida and everywhere he stopped, he was assessed a local and state lodging tax. He explained that he did not consider not going to Charleston because he might have to pay an additional $12. Mr. Lindell indicated that he thought people would still come to the City, and this would allow the City to divert some funding to critical needs and relieve some of the burden from the taxpayers. (City Clerk’s Office Note: Subsequent to the meeting, Mr. Polce provided an article titled “Top 10 cities with the highest travel taxes” published in Fortune, May 2012). The motion to recommend adoption of Ordinance #2019-16 was unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Slavin absent). (The First Reading of the ordinance will take place during the latter part of the meeting.) Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Shevock and unanimously carried.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 25 Meeting adjourned at 7:59 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Taylor and unanimously carried. Meeting adjourned at 8:00 p.m. Mr. Sudler moved to recommend acceptance of the Council Committee of the Whole Report, seconded by Mr. Taylor and unanimously carried. QUARTERLY REVENUE REPORT AS OF JUNE 30, 2019 Members were provided the Quarterly Revenue Report. By consent agenda, Mr. Neil moved for acceptance of the Quarterly Revenue Report as of June 30, 2019, seconded by Mr. Lindell and carried by a unanimous roll call vote (Slavin absent). MONTHLY REPORTS - JULY 2019 By motion of Mr. Neil, seconded by Mr. Lindell, the following monthly reports were accepted by consent agenda: City Assessor's Report City Council’s Community Enhancement Fund Report City Manager's Report City Planner's Report Controller/Treasurer's Budget Report Fire Chief's Report Police Chief's Report QUARTERLY REVENUE REPORT Members were provided the Quarterly Revenue Report as of June 30, 2019. By consent agenda, Mr. Neil moved for acceptance of the Quarterly Revenue Report as of June 30, 2019. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote (Slavin absent). REAPPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN - PLANNING COMMISSION - KENNETH G. ROACH - FOURTH DISTRICT REPRESENTATIVE - THREE-YEAR TERM TO EXPIRE JUNE 1, 2022 Mayor Christiansen requested the reappointment of Kenneth G. Roach to the Planning Commission for a three-year term to expire June 1, 2022. By consent agenda, Mr. Neil moved for approval of the appointment, as recommended by Mayor Christiansen. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote (Slavin absent).

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 26 FIRST READING - PROPOSED ORDINANCE #2019-16 Council President Hare reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Final action by Council on the proposed ordinance will take place during the Council Meeting of August 12, 2019. Councilman Polce, sponsor of the ordinance, briefed members and, noting an earlier statement that taxes were increased in 2015, clarified that there are several new members on Council. Referring to the statement made that a 2% tax would deter potential new business, Mr. Polce stated that he found it very hard to believe that an individual company would be put out of business by a 3% or 6% stacked rate. Mr. Polce explained elasticity versus inelasticity and how the individual consumer is driven by the demand to use a product, explaining why individuals will pay $7.50 to $8.00 for chewing tobacco, but they will not pay a 5% increase for bubble gum, which is an inelastic good. He stated that he hoped that they would be able to see that the data that they have been able to pool demonstrates that even with a 6% increase, both a 3% share from the City of Dover and a 3% share from the county, would not be the end of the world. Mr. Polce stated that he would like to put forth an amendment to the ordinance that specifically states that the monies appropriated on a monthly basis, once the rate is settled on by Council, will be put into a reserve fund. He noted that through proper financial forecasting and management of money, which they have been accused of not doing a great job of for the past two weeks, would allow them to "study" how those monies are coming in, the fluidity of it, and then make, as a body, a deliberative decision to make sure that those monies are appropriated in a reasonable way. Mr. Polce stated that the last thing they would want would be using a $700,000 windfall to hire four new Staff members and then three years from now have something change. He requested Mrs. Donna Mitchell, City Manager, to draft an amendment to include a reserve account for those monies. Mr. Neil proposed amending the ordinance to say a lodging tax may be levied up to 3% instead of imposing a 3% tax, thinking that there had to be options to give them flexibility. He stated that he too felt that a lot of the arguments were fallacious and it may be legitimate in terms of bringing large groups here. Mr. Neil noted that the cost of the rentals would conceivably have a group decide that they are not going to come to Dover if it is a maximum 6% or 14% total. Mr. Neil proposed holding a public hearing on September 10, 2019 at the Council Committee of the Whole/Legislative, Finance, and Administration Committee meeting, with a final vote on the ordinance not to take place until at least the September 23, 2019 City Council meeting. Mr. Neil stated that he had no problem with putting the funds into a reserve. Mr. Sudler stated that he would like to hear more from the stakeholders to get input about how they could best use the money and whether or not there is another way to do this. He also stated that, if they were to vote for a tax increase, that there would be some type of relief for the property owners.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 27 Mr. Sudler noted that there is currently double taxation with city and county taxes and he personally pays as high as $5,000 to $6,000 each, or $10,000 to $11,000 in one year, just as a property owner. Mr. Polce reminded members that the original intent of the 3% was equity in response to the Kent County measure which would divert monies outside of the City to a facility that they have no jurisdiction over. Mr. Polce agreed that they could negotiate the rate but it should be at par with the County because it is about equity. Mr. Lindell stated that he concurred with both Mr. Polce and Mr. Neil. He noted that this issue is caused by the State doing these things at the last minute and not letting the light of day on these pieces of legislation. Mr. Lindell stated that he would like to do it right. He suggested that they need to have conversations with the legislators to see what they can do to adjust it, noting that Kent County is the only county in the state that can collect the taxes from incorporated areas. Mr. Lindell stated that he thought New Castle County and Sussex County could only impose the lodging tax in the unincorporated areas. Mr. Anderson agreed with Mr. Lindell that there is an interesting feature in the legislation regarding Kent County that puts the City in a slightly uncomfortable position. He thought that they needed to move forward, not necessarily in a rush, and stated that he definitely supported the idea of delaying a vote until at least August. Mr. Anderson noted that the intention was to put things in place before the County levied a full tax. Mr. Anderson stated that the reason the tax was levied the way it was is because Milford, Dover, and Smyrna have 90% of the hotels. If it were only in unincorporated areas in New Castle County and Sussex County, very little revenue would be derived from it. Mr. Anderson stated that the general assembly intended it to be the way it was, it was not an accident or oversight and the question is, should we open a dialogue with the County and figure out a way that we can, in public, with all the public notices that are necessary, reach a compromise so it does not go above 12% total. Mr. Anderson stated that 11% is the normal taxation rate in Delaware and in Dover it is 8% so it is not going to hurt Dover compared to the rest of the state. He noted that the tax rate of 150 top municipalities in the nation are above 11% so it is not abnormal when the national norm is 11% or 12%. Mr. Anderson advised that he was not as worried in that type of environment that it was going to drive away business from what is the normal base. He thought it was a discussion that needed to be held, along with the percentage amount. Mr. Anderson agreed with Mr. Sudler that if the rate was 3% they need to use some of that revenue to give back to the tax payers. Mr. Lindell asked if it would be possible to defer the first reading at this time and come back with the amendments in August and have a fully vetted discussion before voting on it in September. Responding, Mr. Hare advised that City Solicitor Nicholas Rodriguez has recommended the delay due to the proposed amendments. He reminded members that the second meeting in August has been cancelled. Mr. Lindell thought that the delay would give them time to look at the proposed amendments and give everyone that has an interest in this legislation to have discussion on it.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 28 Mr. Hare stated that Wilmington, Rehoboth, Lewes, Dewey, Milford, Newark, Middletown, Seaford, and Millville all have a lodging tax, but their counties do not add a tax. He suggested it might be because their counties do not have a non-profit that they need to support by having the citizens pay taxes. Mr. Hare confirmed that the City of Dover did have two tax increases in the last 11 years and noted that public safety and infrastructure are very important issues. He suggested that some of the lodging tax revenue might go to infrastructure. Mr. Hare stated that he did not object to the County imposing a 3% lodging tax in the unincorporated areas or raising its property taxes to support Delaware Turf, who he heard was doing very well. He asked why Kent County is different than Sussex and New Castle counties. Mr. Hare stated that Sussex County has $1.3B worth of State property that is not taxed, but they get $2.5M of the $3M PILOT program. The City of Dover has $2.4B of State property that is not taxed, and it gets $300,000 of the $3M PILOT program because its population is below 50,000 people. Mr. Anderson asked if they would set the rate every year, as they do the property tax. Responding, Mr. Hare stated that this ordinance gives them the authority to impose a lodging tax and, after the public hearing, they would come back and decide what they are going to do. With the amendment to say “up to 3%”, the rate would need to be set each year, just as the property tax is set. City Solicitor Rodriguez advised that the options would be to consider this as a first reading or to delay the first reading tonight, amend the ordinance, and have the first reading once the ordinance is amended. Mr. Neil moved to amend the ordinance to say a lodging tax may be levied up to 3% instead of imposing a 3% tax. The motion was seconded by Mr. Polce and unanimously carried. Mr. Neil moved to hold a public hearing on September 10, 2019 at the Council Committee of the Whole/Legislative, Finance, and Administration Committee meeting, with a final vote on the ordinance not to take place until at least the September 23, 2019 City Council meeting. The motion was seconded by Mr. Lindell and unanimously carried. Mr. Lindell suggested inviting the State legislators that represent the City of Dover to the public hearing. Mr. Polce moved to amend the ordinance to specifically state that the monies appropriated on a monthly basis, once the rate is settled on by Council, will be put into a reserve fund. The motion was seconded by Mr. Sudler and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: ORDINANCE #2019-16 AMENDING CHAPTER 102 - TAXATION OF THE DOVER CODE BY INSERTING A NEW ARTICLE VII - LODGING TAX

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 29 CITY MANAGER'S ANNOUNCEMENTS Mrs. Donna Mitchell, City Manager, announced that the sign at Scarborough Road has been redone and it now says 'Welcome to the City of Dover.' She noted that it has been pressure washed and it looks beautiful. Mrs. Mitchell encouraged everyone to go look at it. She also announced that Dover Park is getting a nice masonry and resin-based sign that will look more like the Schutte Park and Silver Lake Park signs. Mrs. Mitchell advised that two new signs welcoming people to the City of Dover will be installed at the intersections of State Street and Governors Avenue near McGlynn’s and on Forest Street at Holden Park. She noted that sawhorses are in place while they decide on the placement and size of the signs. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Sudler announced that he wanted to thank God for keeping him safe as he encountered running into a deer two nights ago on highway 13 south. He cautioned that deer are not just on the back roads anymore and also cautioned people not to text and drive or talk and drive because your life could end in a split second. Mr. Sudler acknowledged the State trooper who came to his aid and were very professional, courteous, and very helpful. He noted that they really made him feel very confident that everything would be all right moving forward. Mr. Sudler stated that he would be bringing him forward to be recognized for his model approach to providing aid to someone who is in distress without creating additional stress. Mr. Polce thanked everyone who Convoy of Hope possible on July 13, 2019, including City Staff who helped with last minute additions, requests, and minor fires. He noted that the Police Athletic League (PAL) participated and the the kids absolutely loved it. Mr. Polce stated that, overall, it was an amazing community event that represented exactly what Dover is all about. He advised that he would like to invite them to a Committee meeting to present the preliminary numbers from the event; however, he noted that they exceeded all their benchmarked goals and served 3,500 lunches and provided critical services ranging from haircuts to information on breast cancer screening to resources ranging from NCALL to Habitat for Humanity. Mr. Anderson announced that the City had several committee positions available and encouraged those considering becoming involved to apply online at cityofdover.com. He noted that openings include the Fourth District Representative for the City of Dover Human Relations Commission and several others. Mr. Anderson suggested that either he or the City Clerk's Office or he would be glad to help anyone that was interested. He provided the following contact information: David.Anderson@Dover.de.us or (302) 339-1047. Mr. Hare wished Mr. Anderson and Mr. Taylor happy birthdays on July 29th and Mr. Slavin on August 10th. Mr. Neil moved for adjournment, seconded by Mr. Sudler and unanimously carried.

CITY COUNCIL MEETING OF JULY 22, 2019 PAGE 30 Meeting adjourned at 9:25 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of July 22, 2019, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2019\07-22-2019 Council Minutes 2.wpd Exhibits Exhibit #1 - 2018 Annual Report of the Downtown Dover Partnership

EXHIBIT #1 Regular Council Meeting of 07/22/2019 Downtown Dover Partnership 2018 Annual Report Board Members Anita Evans, President, M & T Fred Neil, City Councilman Bank Maxine Lewis, Maxine’s NY Fashions Lucy Findlay, Vice President, Sean Lynn, Esq., State Representative Partners in Design Mitchell May, May & Perza, PA John E. Van Gorp, Treasurer, Gregg Moore, Becker Morgan Bayhealth Tim Slavin, Council President Todd Stonesifer, Secretary, The Erin Tinsley-Thwaites, Bel Boutique & The Loocke The Downtown Dover Partnership drives busin ess and }ob 1 Moving Experience Wendie Vestfall, Kent County Tourism David Anderson, City Councilman opportunitie,s ,g r owth 0 f e·c o,nomi c and cultural assets , and 1 1 1 Brian Bushweller, State Senator DDPAdministration Robin Christiansen, Mayor Tina Bradbury, Operations Manager development of commercial and reside11tial real est ate,, Robert Clark, Wesley College Diane Laird, Executive Director Mike Harrington, Harrington ERA while preser·v ing the Cit)7 of Dover's historic qualitie,s Maureen Feeney-Roser, Interim 1 David Hugg, Planning & Director/Contractual Services Inspections Director co,nsistent with th e ·.·. ational Main Str eet m odel. Brynn Voshell, Administrative Assistant 1 1 1 Donna Mitchell, City Manager DELAWARE Shop l' IE I ' 'I a-· t· ' ' I 'Exp1ore 'Jlepeat 101 W. Looc~ern1an Street SuitelA Dover, DE 19904 MAIN STREET (302) 678--2940 1 AM1EIAICJ;. www. downtowndoverpaJrtne rship. com 20-f 8 ~

Design Committee President’s Note Further, we’ve secured grants to We thank our current team and light parking lots, add wayfinding encourage them to think big! 2018 ACCOMPLISHMENTS The Downtown Dover signage and engage the community And we invite new partners in Partnership (DDP) is excited to share in public art activities. the form of volunteers, leaders, sponsors, and investors to join us  Revised application process 2019 successes! Volunteers and We continued to invest in stakeholders throughout the as we move forward. and completed five (5) Façade strategic advertising and community, including residents, marketing venues to showcase We believe 2019 will be the best Improvement Matching merchants, the City of Dover, non- our shopping, dining, cultural year yet as we, as a team, continue Grants totaling $20,362.50 in profit organizations, corporations, and service assets to the to move our city into its “highest public investment and institutions of higher learning and region. and best value!” resulting in more than partners at the State and County Our 2017-18 comprehensive $41,650 in total value of levels have come together to move strategic planning process has Sincerely, Façade Improvements. Seven ideas to implementation, and resulted in a more focused DESIGN (7) more Façade Improvement continue to transform downtown approach. Anita Evans Matching grants are under Dover into an increasingly vibrant, As we move into 2019, we DDP Board President MEMBERS COMMITTEES various stages of review. business-friendly hub of social and are responding to our  “Paint the Town: Public Art economic activity for residents, community-driven call to: The work of the DDP would not be Kristin Pleasanton, Chair, State Initiative” application was tourists, workers, and the region. • Be the leader in coalescing of Delaware possible without the help, support awarded $10,000 to create a This report presents the best efforts of the many and Tricia Arndt, Vice Chair, State of and guidance of our five standing Downtown Mural on a work of our organization, a team led diverse community by a 21-member Board of Directors, committees. Made up mostly of Delaware building wall facing organizations, public and and strategies carried out by five private, toward common volunteers, these committees rely on Will Grimes, NCALL & Restoring Loockerman Plaza which will standing committees with the goals and increased a solid core of DDP staff to Central Dover begin early 2019. support of highly qualified staff. efficiency; Carrie Hart, Bayhealth  Collaborated with supplement and help implement their The outcome? Significant! • Continue to focus efforts Dawn Melson-Williams, City of NCALL/Restoring Central efforts. Business retention, recruitment on being a business- Dover (RCD) for the Utility Dover and expansion, and new ventures friendly community, Box Art project; completion into engaging youth entrepreneurs; Rose Marie Mujica, Dover Public assisting in stabilization and expected in Spring 2019. a full calendar of downtown events expansion of existing Library  Managed the Downtown including year-round, including fully businesses, and recruiting Elena Stewart, State of Delaware Holiday Storefront Window programmed First Fridays; new businesses in a more Also Serving in 2018: Decorating Contest. downtown façade enhancements targeted manner; while preserving our rich, historic • Drive an improved quality 2019 PROJECTS buildings and landscape. of life for those that live, GOAL work, shop and visit our  Promote and expand Façade State’s Capital City. Improve the appearance of the Improvement Program. downtown Dover area and  Complete “Delaware Birds” educate the public and private mural on Mitten & Winters sectors about superior design building facing parking lot. Partnership Real Estate Holdings principles and the value of  Design and install downtown 120 S. Governors Ave./Auto Plus .....................................................$628,700 historical and cultural mural on Family Dollar store 133-135 S. Governors Ave. ..................................................................$86,400 preservation. wall. 139-143 S. Governors Ave. ..................................................................$90,500  Complete Utility Box Art 22-24 W. Loockerman St. ..................................................................$672,900 Project with partner NCALL/ 222/238 Railroad Ave..........................................................................$151,800 Restoring Central Dover (RCD). 126 W Loockerman St/Collegian.......................................................$517,600  Consider additional 39 S. West St …………………….....................................................$187,400 community art and 680 & 684 Forest Street ....................................................................$353,300 beautification projects. 111 S. New Street……………………………….........................$10,400  Manage the 2019 Downtown Holiday Storefront Window Total Buildings & Land .......................................................... $2,699,000 Decorating Contest.  Launch downtown clean-up initiative.  Launch downtown busking program.

MARKETING AND PROMOTIONS  Partnered with DART to COMMITTEE increase transit ridership and MARKETING AND PROMOTION 2018 ACCOMPLISHMENTS market downtown Dover through promotion of routes MEMBERS  Provided a full calendar of events connecting to downtown from SMALL BUSINESS in downtown Dover by partnering key locations and explored Tonda Parks, Chair, Delaware State SATURDAY. -Nov24- with other agencies and advertisement downtown on News Farmers Market Report Katrina Sullivan, Vice Chair, Delaware ~0VP6P organizations, as well as producing stand-alone events as follows: buses and shelters. State News The successful 2018 Capital City  Developed and produced map Stephanie Adams, Biggs Museum Farmers Market expanded to include a and guide to promote business Wanda Anderson, Wesley College  First Fridays with youth focus. The DDP partnered with and tourism in downtown Dover. Terris Bagwell, DAFB, Hunt Housing Destination Downtown Capital School District and their “Chef  Joint effort from all committees Jessica Cook, Wesley College Dover and Dover Library Senators” truck to offer free lunches to advertise on high-visibility Jan Crumpley, Sunshine Graphics with extension to the West to kids 18/younger. We introduced a electronic billboard to attract Margery Cyr, Dover Public Library Loockerman Street more customers to downtown. “Kids Market Day” where children 16 Judy Diogo, Chamber of Commerce  St. Patrick’s Festival and  Partnered with NCALL, Dover and under set up a booth and showed Jessica Ewing, DAFB, Hunt Housing Parade their entrepreneurial skills by selling Public Library and Destination Lucy Findlay, Partners in Design GOAL  Dover Days and History products they made. The City of Downtown Dover and secured Autumn Grill, Dover Art League Heritage & Hops with Kent Will Grimes, NCALL & Restoring Dover along with Mayor Christiansen grant to continue First Fridays Create a positive image for the County Tourism Corporation delivered a Certificate of Recognition year-round in 2019. Central Dover downtown Dover area by and Destination Downtown  Explored and implemented Kerri Hollyday, Dover Public Library to each young entrepreneur. We promoting the downtown area Dover strategies to engage college Danielle Jonigan, Kent County Tourism offered many children’s activities such as an exciting place to live,  Comic Con with the Dover Laura Kantor-Chupp, First State as yoga, karate, story time, arts & students and staff with a first visit, work, shop, and invest. Public Library Community Partners crafts, food demonstrations, focus on Wesley College. Jeffrey Moore, Chamber of Commerce  OktDoverFest with horticultural education and fire safety. Claudette Richards, Wesley College Destination Downtown We look forward to expanding our Eleanor Siyon, State of DE Historic & Dover 2019 PROJECTS programs next year such as the “Kids Cultural Affairs  Small Business Saturday Market Day and Lunch and Learn Thomas Smith, Merchant Committee and Marketplace  Facilitate a full calendar of Series.” & The Delaware Store  Capital Holiday Celebration downtown events. M J Stewart, Delaware State Police & Tree Lighting with the City Overall Total Sales: $54,618.50  Implement district advertising Nena Todd, State of DE Historic & of Dover and Central in partnership with DART. Cultural Affairs Non WIC Produce Sales: $ 12,363.00  Continue First Friday year-round Delaware Chamber of Sarah Zimmerman, First State programming. Commerce, and NCALL WIC Produce Sales: $3,945.00 Heritage Park  Launch Paint Dover! one-day including the West End. Home for the Holidays Non Produce Sales: $42,255.50 “plein air” (outdoor) painting RESOURCE MEMBERS  Marketplace & Parade event with regional artists. SNAP/EBT Sales: $110.50 Mark Hoffman, Dover PD  Caroling on the Green  Launch downtown ambassador J.T. Takacs, Keller Williams  New Year’s Eve in Free Lunches Served: 526 program. downtown Dover in hop, Eat, Explore & Re eat collaboration with City of 2°lwr:J°lWN . (L./Ori9P ,.. Dover, DDP, D3, and NCALL ~ •"t• •n.d n-u,-,.. r-,,-.- t ........ _.....,,. ,_~97:.....  Provided and expanded the successful Capital City Farmers Market, held every Wednesday from June through October.  Premiered Dinner and a Movie Night in the plaza in partnership with NCALL.

ECONOMIC VITALITY & ECONOMIC VITALITY & MERCHANTS COMMITTEE PARKING AND SAFETY PARKING AND SAFETY DEVELOPMENT DEVELOPMENT COMMITTEE COMMITTEE 2018 ACCOMPLISHMENTS MEMBERS MEMBERS 2018 ACCOMPLISHMENTS  Established and advertised a 2018 ACCOMPLISHMENTS Jonathan Street, Chair, Becker Mitchell May, Chair, May & Perza  Assisted in marketing Military Discount Program in Morgan  Provided free parking Robin Christiansen, Mayor Downtown Development downtown Dover with 38 Thomas Smith, Vice Chair, The promotions throughout the Erin Cooper Barrett, Duncan Center District Incentives. Downtown Dover Merchants. Delaware Store holiday shopping season. Mike Harrington, Harrington ERA  Managed and marketed DDP  Established and advertised a Dave Hugg, City of Dover  Simplified language on parking Joe McDaniel, Retired Financial real estate holdings. MERCHANTS Wesley Student/Staff Discount Jed Hatfield, Colonial Parking meters to insure proper Advisor  Successfully processed 222 and Program with 37 Downtown Will Grimes, NCALL/Restoring operations. Charlie Rodriguez, R&R Commercial 238 Railroad Avenue properties MEMBERS Dover Merchants. Central Dover  Engaged United Church to Realty through environmental  Began advertising on electronic Kevin Kober, Dover Police clean up parking lot. Jonathan Street, Becker Morgan review/clean-up process to Thomas Smith, Chair, The Delaware billboard near DE Turf to entice Department  Engaged Crissman Mulch for Erin Thwaites, Bel Boutique prepare for development/sale. Store out of town families to “Shop, Paul Kuntzi, Dover Police parking lot beautification. David Hugg, City of Dover  Supported Unlock the Block Theresa Owens, Vice Chair, Eat, Explore and Repeat” in Department  Successfully secured a Will Grimes, NCALL & Restoring initiative and engaged two (2) BluVintage downtown Dover Tammy Lima, E-Z Pass Neighborhood Building Blocks Central Dover businesses (1 opened in 2019) Jan Crumpley, The Delaware Store  Created window decals for Fred Neil, City Councilman Fund grant for new lighting  Welcomed four (4) new Lucy Findlay, Partners in Design Military and Wesley Discount Ron Poliquin, Attorney Jason Wallace, PNC Bank and installed same in parking businesses to downtown Dover Jean Francis, Beyond Dimensions programs for merchants to Travis Ridgeway, Dover PD-Parking lots. Will Grimes, NCALL & Restoring display in storefront GOAL  Supported expansion of Attendant  Managed off street lots with Central Dover windows/doors. John Boyer, Dover PD-Parking multiple businesses the assistance of City of Dover. Lori Llewellyn, My Roots  Advocated for and advertised Attendant Rebuild, maintain and diversify the downtown Dover area’s economy. Brooks Millican, Brooks Barber Shop free parking promotions Strategic purchases, development Penny Reynolds, Signature Stitches throughout the holiday season. Also serving in 2017 2019 PROJECTS 2019 PROJECTS and redevelopment enhancements Todd Stonesifer, The Moving  Improved communication Chris Hermance, Dover Police to the area will be key to success! Experience amongst merchants, DDP and Department  Review Parking Study to  Launch Unlock the Block, Erin Thwaites, Bel Boutique & The the City, by holding quarterly develop short-term solutions expanded in 2019 to engage Loocke Merchant Mixers. GOAL to parking.. existing downtown businesses.  Participated regularly in the Improve public parking and safety in  Plan and install new way-  Manage and market existing Parking and Safety Committee finding and directional parking downtown Dover properties owned by the DDP. meetings to represent merchant signage. '. concerns/issues. Maintain adequate records for  Evaluate vacancy reduction  initiatives and suggest NBBF reporting. additional or revised measures.  Manage and improve existing 2019 PROJECTS parking lots, parking meters  Create a comprehensive guide to opening a business in and permits programs.  Continue Military Discount downtown Dover.  Plan improvements to facilitate Program.  Initiate a “one stop shopping” expansion of parking  Expand college discount approach to business inventory. program to include Delaware recruitment. GOAL  Support NCALL’s Restoring State College.  Market downtown Dover as an Central Dover and Dover Police  Explore opportunities to add a ideal business location. Create an environment that provides Department initiatives retail component to existing  Work closely with Merchants business networking support with a regarding public safety and special events in downtown Committee to address technical Shop Small, Shop Local philosophy to supplement with a downtown Dover assistance needs of downtown enhance and grow the Downtown ambassador program to  Explore opportunities to businesses. Dover Business District. address perception of safety. capitalize on tourism market  Implement Block Captain program.  Explore creation of video to promote shopping and doing business in downtown Dover.

The Downtown Dover Partnership would like to thank the volunteers, public and private partners, sponsors, merchants, and elected officials for their support, funding, and general support year-round. The work completed by the 92.9 Tom FM, 94.7 WDSD, American Express, Artisans Bank, Aunt Mary's Downtown Dover Partnership would not be possible without ongoing support Kitchen, Bayard Pharmacy, Becker Morgan Group Architects, Bel Boutique, from these community members and stakeholders. Beyond Dimensions, BluVintage, Brooks Salon for Men, CenDel With your continued partnership, we look to calendar year 2019 with great Foundation, Central Delaware Habitat for Humanity ReStore, Central Middle School Visual Art Club, Communities in Schools, Deaf Outreach, enthusiasm as we continue and expand successful programs to date and launch Inc, Delaware Department of Natural Resources & Environmental Control several new and exciting initiatives. (DNREC), Delaware Master Gardeners, Delaware Parents Association, Delaware State Fire School, Delaware State News, Delaware Store, Delaware WIC, Del-DOT, Delicate Taste, Dominican Spice, Doug Doyle, Dover Air Force Base, Dover High Art Club, Dover Interfaith Mission for Housing, Dover PD Cadets, Dover Post, Edward Everett, Emmanuel’s Religious Gifts & Books, Energize Delaware, Epic ERA Harrington Realty, Fifer Orchards, First State Heritage Park, Food Bank of Delaware, Greater Kent Governors Café, Heather Bernat, HELP Initiative, Inc., Janaid’s Salon for Men, La Baguette Bakery and Catering, Maxine’s Fashions, Mayor Robin OUK VISION fOK VITAllt1 ...movini Central Delaware forwa.rd! Christiansen, McGinnis Commercial Real Estate Company, Mitten & Winters CPAs, LLP, Modern Maturity Center, Mrs. Delaware, Muhammad’s Caribbean Kitchen, My Roots, Outlook at the Duncan Center, Papi Joe’s Café, Parke Green Galleries, Parris Nail Lounge, Partners in Design, Petite oo}'ffpR '\:OUIIHT ~ R E' S City of Dover A'\fll. t\ \ Sweets, Read Aloud Delaware, Restoring Central Dover & Wesley College ~1W?._[ T75)lf ~~ - VILLAGES Community Garden, Rigby's Karate, Rose Marie Mujica, R&R Commercial ~Uil.lliill PUBLIC LIBRARY Realty, ShopBISM, Signature Stitches, Simaron's Pizza & Steak Shop, The Corn Exchange, The Hungry Spork, The Loocke, The Moving Experience, Tomeka’s Homestyle Eatery, TopFive BBQ, United Church of Delaware, Ve/aware WBOC News, Whatcoat United Methodist Church, WMDT 47 News, Zuha <Defarware ~ Trend DEPARTMENT of AGRICULTURE QJW~,~\~y Great Things Await ,I k a~atf ngiyabonoa .. ' - uan B~r~i~l~ te~ekkur e~enmi ~ :i t paXMaT M1ttenmw1nters CERTIFIED PUBLIC ACCOUNTANTS, LLP. , cnarn_ :: !!! 6aspnanaa 6 0r3lf~aila.va ·5 :.. ijftos danije2 c,:ss- - I 1 --"'~ 11 E "''""' an t 0u ~ ilata lmgid:n d tac\ ~ ank)emisaoba1atollllo gpa~rleSa c·1a=s :g .. . 1' Y. ~ xeana ,.,,.,,.moclichakkBram i • ~ wnte _manan_:sza e OIi ~zipkujp 5 thnora~o~2ll1 grxi: ~~ go raibtfmaith ag"at . ~ - 0brig a Om!~ ;j~ sukr1ya saillii . kop k~unl3111ikrap detuJ cS ~ · 1- ~ dk · ,~ r il nrazie 311030 ~ . 3-UJem N,l) /f/::.5 g arez i rahmet 11 -3 rioth i anyavadaga~ 1 shil!iya ~ Meprn lmerc1 1i• lll!::.lu~ - -~ ~ ,qi[~q D!rie "' D ARTISANS' BANK Central Delaware Habitat for Humanity® CHES~,f!!_lf/JfCE~ Centtal Delaware Chamber ef Commerce

DOVER HUMAN RELATIONS COMMISSION WORKSHOP The Dover Human Relations Commission (DHRC) met on June 20, 2019 at 6:00 p.m. with Chairman Gaddis presiding. Members present were Mr. Fleming, Mrs. Herbert, Ms. Mullen, and Mr. Rocha. Ms. Mishoe Paige was absent. ADOPTION OF AGENDA The agenda was approved by unanimous consent. Discussion and Revisions to the DHRC Strategic Plan Mr. Gaddis discussed the history of the four (4) election districts, including one (1) predominantly made up of minority groups. He stated he was not sure when the Dover Human Relations Commission was formed. Mr. Fleming noted there was an incident that occurred within the City that was behind the formation of the Dover Human Relations Commission. Mrs. Herbert reviewed Chapter 58 - Human Relations of the Dover Code. Mr. Fleming stated he believed the commission was developed to nip problems before they got out of hand. He noted that there was an intake form for complaints that the Commission would review and then schedule a meeting with the complainant to discuss the issue and try to resolve it. He stated there was not an intake form anymore. Ms. Mullen questioned why the Commission existed, noting that it seemed that the Commission could do nothing, as with the past incident that was referred to the State’s Human Relations Commission. Mr. Rocha stated that members have to know the Code so when a situation occurs they know whether the situation needs to go through Dover Human Relations Commission or if they need to boot it up to the State. He noted the DHRC could do some form of vetting. Mrs. Herbert stated that the strategic plan tells members what they are suppose to do, but that some things within the plan are ludicrous. She stated that she did not mean that the plan was not a good idea, but that it was asking a lot with basically a four (4) or five (5) person committee. Mrs. Herbert noted that the plan asks a lot of citizens as opposed to professionals in an area like that to do it. She stated they were wonderful ideas, but would not want to be handed the job. Ms. Mullen asked that if the Commission could make a revision that anytime there is an issue, especially in Dover, that the issue should go through the Dover Human Relations Commission first instead of going to the State because the commission represents the communities. Mrs. Herbert noted that the State only handles housing discrimination and discrimination with accommodation and once in awhile the State will do something about disabilities. Mrs. Herbert noted that the State gave her a list for the DHRC’s use when handling complaints. She noted that as an ex-social worker she felt that they should help the person network but that may be beyond anything they were allowed to.

DOVER HUMAN RELATIONS COMMISSION WORKSHOP OF JUNE 20, 2019 PAGE 2 Mr. Gaddis reviewed section II of the DHRC Strategic Plan 2015-2018. Mr. Gaddis stated he had problems with the word “how” regarding the strategic plan. He read paragraph two involving segments of the community and asked how is the Commission going to do that. He stated that at the moment the Commission was made up of five (5) members and that Council has not seen fit to fill three (3) vacancies. He noted that according to Section II, Mission, of the Strategic Plan the Commission works with the City Council and City Administration to anticipate, prepare for and resolve incidents of inter-group conflicts and disputes within the City. He stated that their strategic plan said they were suppose to be involved in dissipating and resolving any City dispute, but they were sidestepped. Mr. Rocha stated that it was too much information for a mission statement, which should be something they can memorize. Mr. Gaddis stated that there was a request to modify the mission statement in early 2017 to make it briefer. He noted that he and former member Theodore Henderson came up with a variation to the mission statement. Mr. Gaddis stated that Ms. Paige also made a couple of modifications with him. He noted that Ms. Paige also worked with a former member to review more of the mission statement but the commission has not resolved it. Mr. Gaddis stated that the idea was to make the mission statement brief enough to make sense on the DHRC brochure. Mr. Fleming stated that City Council had gradually reduced the Commission’s ability to get out into the community by limiting where they can meet and how often. Mr. Fleming asked how can people get to the commission with their concerns and noted that they do not have an intake form anymore. Mr. Rocha suggested submitting the intake form with the strategic plan to Council. Ms. Mullen asked if it would be possible to post notices for DHRC Meetings on DoverTV. Ms. Janella Tauchus, Administrative Assistant, stated that every meeting is posted on the City’s website and at the entrance of City Hall. Ms. Tauchus also noted that an email is sent out every time meeting information is posted or updated on the City’s website, but that she would check on having the DHRC meeting times and any cancellations posted on DoverTV. Ms. Mullen noted that she had to prepare an elevator speech to share with Homeowner’s Associations and it was like a mission statement condensed enough that someone could share it in an elevator. Mr. Rocha noted that the elevator speech should be the Commission’s mission statement. Mrs. Herbert stated that the mission statement listed on the DHRC Strategic Plan 2015-2018 tries to tell them what they do, how they do it, and who they do it for, but it does not say why they exist. She noted that the Commission’s goal was to make Dover a safe and livable community for all of its citizens. Mr. Rocha stated that it could be a mission statement and then talk about the mission statement through the paragraphs, but the mission statement itself should be like an elevator speech. He noted

DOVER HUMAN RELATIONS COMMISSION WORKSHOP OF JUNE 20, 2019 PAGE 3 something one to two sentences, three at most, and then they can capture the essence of three sentences and talk about it. Mr. Gaddis stated that he would work with Mr. Rocha on shortening the mission statement to bring forward at the next DHRC meeting scheduled for July 18, 2019. Mrs. Herbert stated that one of the things she was working on with Ms. Mullen was to promote and encourage communication and cooperation between all groups interested in bettering human relations in the City. She stated that they have not gotten a group together and noted that they always talk about all the churches, but there are other groups that want to better the City. Ms. Mullen noted that she wanted to have a community gathering on the Green and that City Council said no. Mr. Rocha stated that there are a lot of policies for that and that he understood. He noted that he was trying to figure out how members are saying “no we can’t” and maybe that might not be the way to go but they have to figure out, or at least coordinate with City Council to find out what, based on the Code the Commission can do because the way he read it, it does not limit them to anything. Mrs. Herbert stated that Ms. Mullen has tried to do outreach and stated that it should not be that hard. She noted that the hardest thing is finding somebody willing to do it. Mr. Gaddis stated that they should present their ideas to City Council as a Commission, not as individual members. Mr. Rocha stated that maybe City Council does not want the Commission to sponsor, host, or be the face of the whole event. Mr. Gaddis stated that there is a lot in the mission statement that was determined for the years 2015 through 2018 that they are suppose to be doing, but there are things that they cannot do. He noted not just because Council may not be letting them, but they are nine (9) people. He stated that they have all kinds of long term objectives and mission components under the mission statement. Mr. Gaddis reviewed the DHRC Strategic Plan 2015-2018, subsection Long-term Objectives, B.1. Responding to Mr. Gaddis, Mr. Fleming stated that they can invite representatives from each of the groups that they can identify to come in and speak to the Commission, but they would need to come to a meeting. Mr. Gaddis stated that was one of the problems. Mr. Fleming noted that back in the day the Human Relations Commission was instrumental in getting weekend bus service because people came in and said they really needed a way to get around on the weekends and busses did not run. Mr. Fleming stated that they got individuals to come in from Chesapeake Utilities during the winter months to talk about how someone could cut their bill. He noted that they should go to the homeless shelters, have dinners, and get out and mingle, but they have not been able to do that because they have to meet at City Hall four (4) times a year.

DOVER HUMAN RELATIONS COMMISSION WORKSHOP OF JUNE 20, 2019 PAGE 4 Mrs. Herbert stated that when Ms. Mullen was discussing the unity day, it would not have been the Commission putting it on, but a group of citizens who wanted to see better relationships getting together and doing it. Ms. Mullen noted that it was an opportunity for members to educate communities on what the Commission does, why they exist, their purpose, and mission. She stated that the Code is a bunch of words, like a law, but a law that is not enforced is just a bunch of words on a piece of paper. Mrs. Herbert stated that based on the City’s Code regarding the Dover Human Relations Commission they could pick three (3) or four (4) things that they felt they could really do. She stated she had trouble with the research and writing up programs, noting that it was too much to ask. Mrs. Herbert noted that she could not believe that they have not been able to get together a group of people who care about the relationship of their citizens in Dover. She stated that they are willing to work to create better relationships and noted that she believes the reason why people were leaving the Commission was because they could not figure out what they are suppose to do to get people to know the Commission exists. Mrs. Herbert stated that if people do not know they exist, they cannot help them or be proactive on their behalf. Referring to Chapter 58 - Human Relations, Article II. - Human Relations Commission, Sec. 58-31. - Purpose - (4) Issues, Mr. Rocha stated from his perspective the word “offered” means that the Commission does not have to conduct the programs or services. He noted that the Commission can refer to People’s Place or other similar places and the Commission does not have to do the work, but they should have relationships with organizations to do the work and advocate for them. Mrs. Herbert stated that she had an issue with Sec. 58-36. - Power and duties - (5) Research, education, etc. Responding to Mr. Gaddis, Mr. Rocha stated that he was looking at the City’s Code to use to create a basis. Mr. Rocha noted that they could create their own strategic plan as long as it aligns with the City Code. He noted that if they submit their strategic plan he suggests having a meeting with Council members because Council has responsibilities of appointment. Mr. Rocha noted that each council person from each district should be the recruiters. He noted that if Council needs to hold a forum in their district they could invite Commissioners to come and talk to the citizens. Mr. Rocha noted that if someone volunteers to be a Commissioner, they should be filling those slots. Mrs. Herbert stated that she has gotten very frustrated because she feels that the Commission could make a big difference in the City if they were allowed to actually know what they were doing and that the strategic plan has to agree with the City’s Code, but it does not have to be so cumbersome or confusing. She noted that she does not see anything in the plan that would have kept Ms. Mullen from having somebody come speak or having an event. Mrs. Herbert asked how to do outreach if you do not deal with people. Mr. Rocha stated that the Code tells members to do community outreach because they want to prevent things from happening, to build a cohesiveness. He noted that if members develop their own relationships with Council in some form or fashion, once they get the strategic plan done, Council

DOVER HUMAN RELATIONS COMMISSION WORKSHOP OF JUNE 20, 2019 PAGE 5 will get a better understanding based on their relationships on what they intend to do. He stated that if they do it on their own and have meetings and submit ideas there is a disconnect and that they need to bring Council in. Mr. Rocha noted it was good seeing Mayor Christiansen at a previous meeting. He suggested sending a letter to Council and inviting them to one of the DHRC meetings. Mrs. Herbert stated that she hoped to do a roundtable style meeting with Council. Ms. Mullen stated that she has a relationship with two of her Councilmen and that all she would have to do is just request them to attend. Mr. Fleming stated that the people that started the demise of the DHRC are gone and that this is what they are stuck with now. Mr. Rocha stated that they have to bring it back together. Mrs. Herbert stated that if the demise came five years ago, the current people will not know that it is any different than it was five years ago. Mr. Rocha stated that he could not find the Chapter 58 - Human Relations section of the City’s Code by navigating the City’s website. He suggested having at least Chapter 58 - Human Relations, Article II - Human Relations Commission, Sec. 58-31 - Purpose listed on the DHRC section of the City’s website. Mr. Gaddis suggested members divide into groups of two (2) or three (3) and work on the Long- Term objectives listed on the DHRC Strategic Plan 2015-2018, analyze the sections and revise them to bring back to the next DHRC meeting scheduled for July 18, 2019. Responding to Mr. Rocha, Mr. Gaddis stated that the next meeting would be a regular meeting. He stated that the concept for the groups is to look at the objectives and eliminate or simplify each one so that the strategic plan is something the commission can do. Mr. Gaddis stated that they are going to have a revised strategic plan if it takes members one or two meetings to deal with it. He stated that the Commission spends time complaining about what has happened in the past, what hasn’t worked, and why they are disgruntled. Mr. Gaddis stated that they should get something together that they can get gruntled about. Mr. Fleming stated that the intake form was mentioned on a previous brochure. He noted that if the Commission is going to put a new brochure together then they want the community to have access to them. Responding to Ms. Mullen, Mr. Fleming stated that the Commission would disseminate the brochure to people and that it could be picked up from City Hall. Mrs. Herbert stated they do not want to make it hard and that when she attended a meeting at the State, they went into executive session and everybody had to leave except the Commissioners because the person that was going to speak did not want the people that were there to know what she was going to talk about. Mr. Fleming noted that when they used intake forms it was just the individual and the Commission who had the complaint. Responding to Mrs. Herbert, Mr. Fleming stated that people would fill out an intake form and they would talk to them whether they thought they had an issue or not. They were trying to come up with fair treatment.

DOVER HUMAN RELATIONS COMMISSION WORKSHOP OF JUNE 20, 2019 PAGE 6 Responding to Mr. Rocha, Mr. Fleming stated in the past if someone showed up to Open Forum they had an intake form or gave them one. He noted they would hear the complaint but not at that time. Responding to Mr. Rocha, Mrs. Herbert stated that it was explained to her that they could go into executive session if there was something that they needed to talk about that was not appropriate for the other people. Mr. Fleming noted that he would like to suggest to Council that DHRC should have the ability to meet outside of City Hall. He stated that the Commissioners are wanted out in the community and that they are not allowed to do that. Mr. Rocha noted that he did not understand how Commissioners were not allowed and that in the Code they are allowed until it is changed and voted on. Mr. Rocha stated that he could not see how Council could tell them they cannot do this and they cannot do that. Responding to Mr. Rocha, Mrs. Herbert stated that if they were meeting to conduct business they had to have the meeting at City Hall and have a quorum, but if members decide to show up someplace or they are working with another group, sponsoring something, then it is not a meeting, but an activity. Mr. Gaddis stated that they were going to get that issue clarified. Mr. Fleming moved for adjournment, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 7:05 p.m. Alan P. Gaddis Chair APG/jt/tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\DHRC\2019\06-20-2019 DHRC Minutes.wpd

DOVER HUMAN RELATIONS COMMISSION The Dover Human Relations Commission (DHRC) met on July 18, 2019 at 6:00 p.m. with Chairman Gaddis presiding. Members present were Mr. Fleming, Mrs. Herbert, Ms. Paige, and Mr. Rocha. Ms. Mullen was absent. ADOPTION OF AGENDA Mr. Fleming moved for approval of the agenda, seconded by Mrs. Herbert and unanimously carried. Review Ordinance #2013-15 Amending Chapter 58 - Human Relations Mrs. Herbert reviewed Ordinance #2013-15, Section 58-31(5) - Intergroup conflict. She noted that she could see a large community, like the people with the Downtown Dover Partnership (DDP) and things like that, working to relieve the community tensions, but to her it speaks to maybe more than the Commission could actually do. Mr. Gaddis stated that it was what City Council wanted from the DHRC in 2013. Mrs. Herbert stated that she believed it was too much, unless they had the police and medical people and everybody else helping the Commission anticipate conflict, which would be great, but it would be very easy for a group of four (4) or five (5) people to have difficulty with that. Mr. Fleming noted that if City Council adopted some of the recommendations that the Commission was going to present based on their meetings over the last couple of weeks with Mr. Gaddis, then perhaps it would be easier for members to meet that obligation. Mrs. Herbert asked where Mr. Fleming thought they needed to get the information to meet that obligation. Responding, Mr. Fleming stated that one of the things they were looking at was the intake form. He noted that if they were allowed to continue and approve intakes, they would normally get ahead of a problem. Mrs. Herbert stated that she was not opposed to intake forms, but was opposed to starting out with the intake forms. She noted that she thought members needed to know who they are and what they are doing before they start passing out intake forms. She noted that if members get an intake form, the person at the other end of it expects members to do something with it and they have to be prepared. Mr. Gaddis stated that one of the things that has bothered him since he became a Commissioner was the fact that all they do is meet and talk amongst themselves and do not seem to do anything. As Mr. Rocha mentioned, including the wording from Ordinance #2013-15, Section58-31 - Purpose, would remind Council that they decided what they wanted members to do and members have not been either able to or allowed to do what Council charged them with. Mr. Gaddis stated that he got together with Mr. Fleming and they had a couple of ideas about getting together and figuring out intergroup conflict or at least finding out who the groups are. Mr. Gaddis stated that to him it is one of the biggest questions.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 18, 2019 PAGE 2 Ms. Paige stated that she shared Mr. Gaddis’ frustration, noting that members come and meet and spin their wheels. She advised that they had Mr. Nicholas Rodriguez, City Solicitor, come in and she still does not understand what members are supposed to be doing with the intergroup conflict. Ms. Paige noted that if the City is looking for members to come to them or come to the police and say you know, such and such is going to be protesting tomorrow or something is about to happen, she stated she is not the one necessarily for that. Mr. Fleming noted that he and Mr. Gaddis were going to put together a list, not of demands, of suggestions to send back to City Council for approval. He noted that if that is the case, then he thought members should do that because they came up with some pretty good ideas, but to put those in writing and submit them to City Council to get sort of a new start on the Commission. Member Reports - Revisions to the DHRC Strategic Plan, Section IV - Long-Term Objectives Mr. Gaddis stated that members were starting to talk about revisions to the City of Dover Human Relations Commission Strategic Plan 2015-2018 (Attachment #1) because it has not been done. He noted that the strategic plan was supposed to have expired in 2018 and it was time that members got to work on it. Mr. Gaddis noted that he was hoping over the next couple of meetings at least to try to come to some sort of consensus and synthesis as to a new or revised strategic plan that takes care of members’ concerns and enables the DHRC to do things instead of just meeting once a month or four (4) or five (5) times a year. Mission Component - Subsection A (Gerald Rocha and Alan Gaddis) Mr. Rocha stated that he worked on shortening the mission statement with Mr. Gaddis quite a bit. He stated that the DHRC is to foster the philosophy of inclusion, intergroup cooperation and fair treatment in draft form. He stated that he broke out the five (5) goals that members will work towards and they came basically right off of the ordinance. Mr. Rocha stated that the DHRC works to promote and develop an environment of fairness, acceptance and mutual respect among its citizens; works to develop ways to measure and monitor community relations, particularly those that are sources of the intergroup conflict; works to involve all segments of the community and understanding and appreciating the benefits of positive and respectful intergroup relations, works to offer a range of programs and services that will help its residents and neighborhoods prevent and resolve issues of human relations. He stated that number five (5) of course is to develop ways of anticipating, preparing for and relieving community tensions arising from intergroup conflict. Mr. Gaddis stated to get more specific, one of the things he looked at with Mr. Rocha was that the concept of long term objectives repeat each time and he stated that he and Mr. Rocha agreed to get rid of the words long term and restate their objectives in such a way that they are achievable things that members can do or feel they can do. Mr. Gaddis reviewed a handout titled “Diversity Research Project Repeated,” (Attachment #2). He stated that the diversity research project was available online and that the handout included the questions that were asked. Mr. Gaddis noted that, according to what he read, numbers one (1) through five (5) were online questions. He stated that in the study, it did not specify in the response

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 18, 2019 PAGE 3 sections to whom questions six (6) through nine (9) were directed. Mr. Gaddis stated that questions 10 - 20 went to the Human Resources Director. He noted that once members get their strategic plan revised, he wants to rerun that questionnaire not every three (3) years but at least once. Mr. Gaddis stated there are things that Council is going to have to allow members to do and enforce members to do when it comes to talking with people within City government and that could be a bit of a problem. Referring to IV. Long-Term Objectives, Mission Component A.2, he advised that when former member Theodore Henderson first broke members down into committee chairs, Mr. Gaddis was “Government chair,” and he tried to get in touch with the Chief of Police. He stated that the Chief could not find time to get together with him and Mr. Gaddis’ time was free. He stated that members need to have a little bit of reinforcement from City Council or perhaps eliminate A.2. Mr. Rocha suggested having a meeting with Mrs. Donna Mitchell, City Manager, to have a discussion on how she can help the Commission. He stated that Mrs. Mitchell would be able to assist the Commission in particular to Mission Component - Subsection A. Mr. Rocha noted that the City Manager would be the conduit to helping members achieve what they are looking for. Mission Component - Subsection B (Sarah Herbert, Wanda Mullen, and Rita Mishoe Paige) Mrs. Herbert reviewed a handout titled “City of Dover Human Relation Commission Strategic Plan,” (Attachment #3). She stated that Long-Term Objectives B.1 was the first thing members should do in order to be able to carry out the objectives of B. Mrs. Herbert stated that Mission Component - Long-term Objectives B.4 was removed because she and Ms. Mullen did not feel that was appropriate for a layman Commission to do. She noted that they felt that if somebody wanted an external education process, they really needed to look into getting people who actually did it for a living. Mr. Rocha stated that he agreed with removing Mission Component - Long-term Objectives B.4. He noted that once the Commission is up and running and completes what they have already talked about and refreshes the strategic plan, they could add Mission Component - Subsection B.4 later, not as far as implementing it, but monitoring a program that maybe something happens within the City. Mission Component - Subsection C (Gerald Rocha and Alan Gaddis) Mr. Gaddis reviewed Mission Component - C. He stated that one of the malfunctions that members might have is defining when a diversity inclusion occurs. Mr. Gaddis noted that one of the things they discussed would be to reinstate and/or modify the intake form so that members are aware of when something happens. He stated it's the awareness that is the biggest problem with implementing C.1. and suggested combining C.1 and C.2. Mr. Gaddis suggested making sure in the strategic plan that members know what exactly the State Human Relations Commission responsibilities are. He noted that the DHRC was bypassed regarding recent issues, as far as trying to refer it to Council, to the City, or to the State Human Relations Commission. Mr. Gaddis stated that possibly because Council or the Mayor or whoever was the first one to get the four (4) letters of that situation did not know that they were supposed to refer it to DHRC members, for them to refer it to the State. He noted that it was a bypass.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 18, 2019 PAGE 4 Mrs. Herbert stated that she knew Ms. Nancy Maioff, State Human Relations Commission Liaison, would be willing to come and talk to DHRC members about what the State does at any time. Mr. Rocha stated that members know their limitations, then when something happens within the City, they should be able to determine whether or not it should be forwarded to the State because the DHRC was bypassed in the last situation. Mrs. Herbert noted that she knew the State only handled discrimination regarding accommodation and housing. Mr. Gaddis reviewed Mission Component - Subsection C.3. He stated that looking at the City’s ordinances from 2019 and back, it is a lot to look through and some of it may have nothing to do with discrimination or anything along that line. Mr. Gaddis suggested eliminating C.3. Ms. Paige stated that she would not want to eliminate C.3 because she believes that members being concerned with whether or not the City has a diversity plan is one of the most important areas. Members need to be concerned about the City’s hiring practices, employment practices, employees rights in the grievance process, what happens if employees have a complaint within City employment, even beyond Human Resources and if they are not satisfied there. She noted that those are the things that she thinks that the DHRC needs to be concerned with. Ms. Paige stated that members also need to be able to hear complaints, which they have been told they cannot hear. She noted that if it is a matter of training, they could make a provision for members to get the training. Responding to Mrs. Herbert, Ms. Paige stated she did not know why they are collecting information from people who wanted help if the Commission was unable to hear complaints. Mr. Gaddis stated that members have been told they cannot hear complaints despite the fact that there is an ordinance that says they have certain authorities. Mr. Gaddis asked Ms. Paige to put her comments on paper to replace C.3. He noted that could be a big help, trying to get it down, of employer-employee relations and so on and instead of having one member or all of them collectively trying to go through all of the ordinances, to focus on something that focuses on discrimination. Mr. Fleming stated that he thought that would come about if they have access, or they are allowed to talk with the different departments within the City to find out how they function, and what some of their procedures are to guarantee fair hiring practices and things like that. He noted that members have not been able to do that. Responding to Mrs. Herbert, Mr. Gaddis stated that he did not think any of the members knew if the City had a lot of employees with the Unions or if most are non-Union. Mrs. Herbert noted that it would fit in with it, but she agreed with Ms. Paige that this was an area that should be looked into. She noted that she also agreed with Mr. Fleming, that people should start coming in and talking to members about what they do and how they do it. Mrs. Herbert reviewed Mission Statement - Subsection C.4 and noted that members have to identify, in particular, community organizations and that comes up under D. Mrs. Herbert noted that members have to come up with something that persuades City Council to say, "Yeah, you're allowed to do this."

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 18, 2019 PAGE 5 Mr. Rocha reviewed Ordinance #2013-15, Section 58-36. Powers and duties. Mr. Rocha noted there are seven (7) of the powers and duties that members are able to do. Section 58-36 (4) - Complaints, sounds as though members may be able to do an intake of a complaint, and come to a determination, and then send it up to the State Commission for it to be heard. Mr. Gaddis noted that attending mediation training and being exposed to People’s Place was beneficial for him. He stated that People’s Place has references from different sources and he was told that there are many ways to resolve conflict without putting somebody in jail or keeping somebody’s dog off another person’s property. Mr. Gaddis stated that it should be something members should include in Mission Component - Subsection C.4. Competency Transparency and Accountability - Subsection D (Paul Fleming and Alan Gaddis) Mr. Gaddis reviewed Competency Transparency and Accountability - Subsection D of the DHRC Strategic Plan 2015-2018. He stated that members cannot provide an update of the Commissions’ activities because they cannot do anything. Mr. Fleming stated that he worked with Mr. Gaddis about including or adding a statement saying that Council members will identify individuals in their district to serve on the DHRC. Mr. Fleming suggested having a chart with each district, including which Council members and DHRC Commissioner that serve in that area. He noted that members have been asking for a long time for Council to send them names. Mr. Fleming stated that it is the City Council’s job to identify members in their community that they would like to serve. Mr. Fleming noted that changing or adding that sentence would put a little pressure to get their Commission filled. He noted that the Commission meets with two (2) or three (3) commissioners and that there are districts not represented. Mr. Gaddis noted that the Second District is not represented and that he spoke with Mayor Christiansen at a get-together a few months ago to get the newly elected representative to find two (2) members, but it has not happened yet. Mr. Rocha stated that he spoke with Councilman Ralph L. Taylor, Jr. two (2) weeks ago and that he forwarded Mr. Taylor the City Ordinance on what the DHRC does so that Mr. Taylor could present it to his wife. Mr. Rocha stated she has it in her possession and he talked to her a little bit about what the Commission does. Mr. Rocha stated that he thought Mr. Taylor may be appointing his wife as a possible replacement for former member Theodore Henderson. Mr. Rocha noted that Mr. Taylor said he was going to actively look for his second individual. Mr. Fleming stated that Competency Transparency and Accountability - Subsection D.2 would be contingent upon some of the requests that they are going to eventually make to City Council to redefine what the Commission does, how they do it, and what they are allowed to do. He noted that those things would become more self-evident. Mr. Gaddis stated that members needed to get their flyer out once they know what they are doing. He noted that he was not sure how, but suggested having a mass mailing to every address in the City so that people in the City know that there is a Human Relations Commission. Mr. Gaddis stated that it is conceivable that the City gets a break on postage so it would not be as expensive. He also

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 18, 2019 PAGE 6 suggested getting a public service announcement on the radio. Mr. Gaddis noted that it was not hard to do if they were dealing with a religious-based organization and they could send them a quick note. He stated that getting to the religious organizations was a start and that they also have other affiliations that they could use as a way to branch out and find out who they are talking about. Mrs. Herbert stated that one of the suggestions for Subsection B would be finding out who would be appropriate for members to join with. She noted that one of Ms. Mullen’s suggestions was to start inviting groups in to give them 15 minutes or so to tell members what they do, and what they can contribute. Mrs. Herbert noted that there are some groups that do not want to be involved, members won’t ask to come. Mr. Gaddis stated that he would like each pair or trio to come up with firm and ready to implement terms to fit what they would like the strategic plan to look like for the next DHRC meeting. Discussion - Intake Form Mr. Fleming moved to defer this item to the next scheduled DHRC meeting, due to time constraints, seconded by Mrs. Herbert and unanimously carried. Proposed Revisions to DHRC Brochure - Mission Statement Mr. Fleming moved to defer this item to the next scheduled DHRC meeting, due to time constraints, seconded by Mrs. Herbert and unanimously carried. Mr. Fleming moved for adjournment, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 6:58 p.m. Alan P. Gaddis Chair APG/jt/tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\DHRC\2019\07-18-2019 DHRC Minutes.wpd Attachments Attachment #1 - City of Dover Human Relations Commission Strategic Plan 2015 - 2018 Attachment #2 - Handout titled “Diversity Research Project Repeated” Attachment #3 - Handout titled “City of Dover Human Relation Commission Strategic Plan”

ATTACHMENT #1 Dover Human Relations Commission Meeting of 07/18/2019 City of Dover Human Relations Commission Strategic Plan 2015-2018 I. INTRODUCTION The establishment, purpose, powers and duties of the City of Dover Human Relations Commission (hereinafter, “the Commission”) are provided for in Part II of the Dover, Delaware Code of Ordinances, Chapter 58-Human Relations Article II Human Relations Commission. Broadly representative of racial, religious, gender and ethnic groups residing in Dover the nine volunteer members of the Commission are all residents of the City of Dover. They are appointed by the president of the Dover City Council, based upon recommendations from and subject to confirmation by the Council. The Commission has begun a strategic planning process to better define its strategy, focus, and direction over the next three years: 2015-2018. In developing the first phase of this planning process the Commission has organized its three-year long- term strategic objectives around the components of its mission and its commitment to competency, transparency, and public accountability. II. MISSION Committed to a philosophy of inclusion, intergroup cooperation and fair treatment, the City of Dover Human Relations Commission works to ensure that the City of Dover has and utilizes policies, programs, ordinances, organizational practices, specialized resources and appropriately trained employees to support diversityi, inclusion ii and cultural competencyiii in its organization and services. Additionally, by involving all segments of the community, the Commission promotes an understanding and appreciation of the benefits of diversity, inclusion, and positive intergroup relations among residents of varying backgrounds in the city; and, advocates for an environment of fairness and respect. The Commission works with the City Council and the City Administration and other community organizations to strengthen inter-group relationships and to eliminate discrimination; and, to anticipate, prepare for and resolve incidents of intergroup conflicts and disputes within the city. 1

City of Dover Human Relations Commission Strategic Plan 2015-2018 III. VISION The Commission’s vision is a city whose government, organizations, groups and individual citizens value diversity, inclusion, respect and trust. IV. LONG-TERM OBJECTIVES Mission component: A. Work to ensure that the City of Dover has and utilizes policies, programs, ordinances, organizational practices, specialized resources and appropriately trained employees to support diversity, inclusiveness and cultural competency in its organization and services. Long-term Objectives A.1 In cooperation with the City of Dover Manager and its Human Resources Department evaluate the current “state and climate of diversity and inclusion” and cultural competency within Dover’s government organization, services and vendor relationships; and, make recommendations to the City Manager and the Dover City Council which identify policies and best organizational practices which support diversity, inclusion and cultural competency within city government, its services; and, vendor relationships. A.2 Building on its partnership with the Dover Police Department, identify additional human relations approaches and lessons that can be integrated into the Dover Police Department’s ongoing Community Relations strategy. Mission Component: B. By involving all segments of the community, the Commission promotes an understanding and appreciation of the benefits of diversity, inclusion, and positive intergroup relations among residents of varying backgrounds in the city; and, advocates for an environment of fairness and respect. 2

City of Dover Human Relations Commission Strategic Plan 2015-2018 Long-term Objectives B.1 Assess how the community of Dover is organized and identify organizations, churches, fraternities, sororities and other organizations with whom the DHRC should establish partnerships; and, to enter into agreements with these organizations to more effectively carry out its mission. B.2 Provide a report to the Dover City Council and to the public which analyzes the current “state and climate of diversity and inclusion” and cultural competency within the Dover community and makes recommendations for programs, policies and practices that support diversity, inclusion and cultural competency. B.3 Identify, support and participate in programs and events within the city of Dover which celebrate its diversity or promote greater understanding of the issues, concerns and needs of our diverse population. (e.g., the African American and Hispanic Festivals and the Dover Public Library’s Created Equal Project) B.4 Create and implement an external education process and program that provides the pubic with a better understanding of diversity, inclusion; and, human relations issues; and, conflict management; and, that develops skills in effectively fostering greater understanding, inclusion and fairness in the city. Mission Component C. Works with the City Council and the City Administration and other community organizations to strengthen inter-group relationships and to eliminate discrimination; and, to anticipate, prepare for and resolve incidents of intergroup conflicts and disputes within the city Long-term Objectives C.1 Define when a diversity, inclusion and or a human relations issue iv exists and specify the types of these issues that will be accepted by the Commission; and, identify and implement a process for receiving and responding to such issues by taking action to correct or improve the situation. 3

City of Dover Human Relations Commission Strategic Plan 2015-2018 C.2 Develop an understanding with the State Human Relations Commission that will delineate the roles and procedures of the two Commissions in the solution of alleged discrimination complaints which fall within the jurisdiction of the State Human Relations Commission and identify and maintain specific ways the two Commissions will work together. C.3 Review the City of Dover’s Code of Ordinances and make recommendations to the Dover City Council that will improve the city’s efforts to eliminate discriminatory behavior. C.4 In cooperation and partnership with city officials, law enforcement, clergy, community organizations and public and private mediation services, assist in developing plans for monitoring sources of intergroup conflict and for responding to and managing community conflicts and disruptions in Dover; and, participate in managing community conflicts in accordance with these plans. COMPETENCY TRANSPARENCY and ACCOUNTABILITY D. The Commission is committed to acting with a high degree of competency, and transparency and accountability both to the Dover City Council and to the community. Long-term Objectives D.1 Regularly provide an update on the Commission’s activities, progress and accomplishments to the Dover City Council; and, provide opportunities for the Council to review and affirm the Commission’s Strategic Plan, including a process which encourages Council members to identify specific diversity, inclusion and human relations issues that may be particularly critical or relevant within each City Council District. D.2 Improve community awareness of the Commission and a better understanding of its role by developing, implementing; and, maintaining a comprehensive communications plan which creates a process for routine communications to the community, including supporting policies and procedures for managing communications and for using supporting tools, such as, a web-based hub of information and resources. 4

City of Dover Human Relations Commission Strategic Plan 2015-2018 D.3 Create and implement an internal education process and program that provides the Dover City Council, the City Administration and the members of the Commission with a better understanding of diversity, inclusion; and, human relations issues; and, conflict management; and, that strengthens their skills in effectively fostering greater understanding, inclusion and fairness in the city. D.4 Provide due notice and access to the public by conducting all meetings in accordance with the Delaware Freedom of Information Act (FOIA) and City of Dover procedures. D.5 Identify and seek funding from other governmental, philanthropic or private organizations to more effectively carry out its responsibilities. V. IMPLEMENTATION AND ORGANIZATIONAL STRUCTURE Once the Commission adopts these proposed long-term strategic objectives the Commission will develop and implement specific work plans for each long-term strategic objective within the assigned year or years. These work plans will include short-term goals/priorities/initiatives with specific performance measures and action items to be accomplished within shorter time periods. The Dover Code of Ordinances centralizes decision making at the Commission level. However, it is suggested that a functional committee structure be utilized to move these long-term strategic objections into actual performance. Each of these Committees shall consist of at least three members of the DHRC and may include outside advisors, citizens, and City staff members to more effectively develop and execute the work plans. Individual Commissioners may serve on one or more Committees. These functional Committees are advisory, not decision-making. They are transparent and accountable to the Commission and the community at large. They will meet on a regular basis to develop, implement and monitor work plans for the specific long-term strategic objectives assigned to the committee. Their work plans will be presented to and adopted by the full Commission prior to implementation. 5

City of Dover Human Relations Commission Strategic Plan 2015-2018 The Commission may assign one or more long term strategic objectives to the Commission “acting as a whole”. Additionally, in order to respond to an emergent human relations issue that may not be identified in this plan, the Commission may from time to time create an additional functional committee. Such committees are intended to convene, and make recommendations for action to the full Commission; and, then disband when they are no longer relevant or needed. Based on the set of proposed long-term objectives identified in this strategic plan, it is suggested that the following functional committees be established: Government Policy, Programs, and Practices Committee—to develop, implement and monitor work plans for Objectives A.1, A.2, C-3 and C.4 Community Engagement Committee—to develop, implement and monitor work plans for Objectives: B.1, B.2 and B.3. Education Committee—to develop and implement plans for Objectives: B.4, D.3. Communications Committee—to develop, implement and monitor work plans for Objectives D.1, and D.2. The Commission as a “whole” to develop implement and monitor work plans for Objectives: C.1, C.2, D.4 and D.5. Actions History 10/13/2014 - Approved by City Council 09/23/2014 - Introduced at Dover Human Relations Commission 09/08/2014 - Draft prepared by Eugene B. Ruane, City of Dover Human Relations Commissioner i It is critical that the Commission agree on a definition of diversity. Howard J. Ross, one of the nation’s recognized leaders on diversity and organizational change notes that “diversity has generally represented an acceptance of difference, a lack of discrimination due to difference, and a presence of different kinds of people in organizations”. However, he argues that in this narrow view, diversity “has been related to as a means to erase or fix problems” rather than as a “way to create a new future vision”. The focus of this limited understanding is “the level of challenges (or “illness”)” that some people face: “bias, discrimination, lack of access, oppression, physical and emotional violence, and soon.” The response was then on “passing laws and then instituting compliance measures to make it illegal to continue these practices.” The goal was to “create a 6

City of Dover Human Relations Commission Strategic Plan 2015-2018 state of social diversity, where people were not denied their rights, were more appropriately represented in organizations, and were not actively discriminated against.” He calls this approach “the health-care metaphor” focused on efforts to “create organizations in which people are no longer “sick”. (Howard J. Ross, ReInventing Diversity Transforming Organizational Community to Strengthen People, Purpose, and Performance ( Lanham, Maryland : Rowman & Littlefield Publishers, Inc. 2011, page 33) Mr. Ross promotes a broader understanding that goes beyond simply prohibiting discrimination and getting people in the door. He states that a diversity focus or program “means creating opportunities for people to be a part of the fundamental fabric of the way the organization functions---decision-making, responsibility, leadership—and then creating organizations that are culturally competent, culturally intelligent, and culturally flexible.” We have to “really develop a sense of inclusion” and “a certain level of competence in understanding the needs of various people we are working with and serving”. This requires a “systematic approach to incorporating an awareness of diversity and skills related to diversity into everything an organization does.” ( Ibid. 34) (Author’s Comment: A brief internet search of diversity programs has revealed that many organizations have adopted the broader approach that Mr. Ross has formulated. These programs reframe the conversation to focus on fair treatment and respect, and away from discrimination and “protected classes”. An example from CUNY Queensborough Community College in New York City is attached. See: Definition for Diversity in Exhibit 1.) ii Inclusion “is not simply a function of how fully involved people are in the structures of their organizations and societies”. It is “a function of connection”. “It is the ability of people to feel integrated into the cultural dynamics, leadership, and decision-making structures of the organization”. (Ibid., 38) iii Cultural competency is “the organizational ability to have and utilize the policies, appropriately trained and skilled employees, and specialized resources to systematically anticipate, recognize, and respond to the varying expectations (language, cultural, and religious) of customers, clients, patients, and co-workers of diverse backgrounds.” It requires a certain amount of “cultural intelligence” in that “people need to have knowledge of both distinctions of culture and of the specific traits of different cultures”. It requires a certain amount of “cultural humility “in that we need to be able to recognize that our cultural models may simply be different from , rather than better than, those of other people.” And, “people also require a degree of “cultural flexibility” “to facilitate interaction with others on their own terms.” (Ibid. 38) iv Queensborough Community College in New York has included a description of when “a diversity issue exists” in its Definition for Diversity. See Exhibit 1.) 7

Exhibit 1 City of Dover Human Relations Strategic Plan 2015-2018 Definition for Diversity CUNY Queensborough in New York City Definition for Diversity The concept of diversity encompasses acceptance and respect. It means understanding that each individual is unique, and recognizing our individual differences. These can be along the dimensions of race, ethnicity, gender, sexual orientation, socio-economic status, age, physical abilities, religious beliefs, political beliefs, or other ideologies. It is the exploration of these differences in a safe, positive, and nurturing environment. It is about understanding each other and moving beyond simple tolerance to embracing and celebrating the rich dimensions of diversity contained within each individual. Diversity is a reality created by individuals and groups from a broad spectrum of demographic and philosophical differences. It is extremely important to support and protect diversity because by valuing individuals and groups free from prejudice, and by fostering a climate where equity and mutual respect are intrinsic. "Diversity" means more than just acknowledging and/or tolerating difference. Diversity is a set of conscious practices that involve:  Understanding and appreciating interdependence of humanity, cultures, and the natural environment.  Practicing mutual respect for qualities and experiences that are different from our own.  Understanding that diversity includes not only ways of being but also ways of knowing;  Recognizing that personal, cultural and institutionalized discrimination creates and sustains privileges for some while creating and sustaining disadvantages for others;  Building alliances across differences so that we can work together to eradicate all forms of discrimination.  Diversity includes, therefore, knowing how to relate to those qualities and conditions that are different from our own and outside the groups to which we belong, yet are present in other individuals and groups. These include but are not limited to age, ethnicity, class, gender, physical abilities/qualities, race, sexual orientation, as well as religious status, gender expression, educational background, geographical location, income, marital status, parental status, and work experiences. Finally, we acknowledge that categories of difference are not always fixed but also can be fluid, we respect individual rights to self-identification, and we recognize that no one culture is intrinsically superior to another. A diversity issue exists when An issue (policy or business practice - formal, informal, internal, or external) has a different impact on a particular group (i.e., impact on men vs. women, black vs. white, American vs. foreign, urban vs. rural, married vs. single, etc.)

Exhibit 1 City of Dover Human Relations Strategic Plan 2015-2018 Definition for Diversity CUNY Queensborough in New York City It happens more frequently to a particular group (i.e., different groups may have dramatically different "numbers" - turnover, terminations, promotions, discipline, few or no role models, etc.) It is more difficult for one group to overcome (i.e., upward mobility for a particular group within an organization - "glass ceilings") A diversity issue exists where the policy or business practice has an impact exclusive of difference (not inclusive of difference). Is there a trend or pattern (intentional or unintentional)? Having a diversity issue is not necessarily a bad thing. Doing nothing about it given you have knowledge of the issue is where organizations go wrong (negligence). Being in denial about these issues do not make them go away. Ignorance is not bliss inside or outside the courtroom. The real question is why do we have this issue and can we take action to correct it or improve the situation. Source: http://www.qcc.cuny.edu/diversity/definition.html Queensborurgh Community College in New York CUNY

ATTACHMENT #2 Dover Human Relations Commission Meeting of 07/18/2019 DIVERSITY RESEARCH PROJECT REPEATED The following questions were asked in staff interviews. Those marked with an asterisk(*) are questions included in an on-line survey. Question 1 Are diversity and cultural competency articulated as values in any mission/vision/value statement developed by the City?* Question 2 Is the City's value regarding diversity and cultural competency communicated to departments, staff, and employees?* Question 3 Does the City promote diversity, cultural competency, and inclusion in the community? Why and How? Or why not?* Question 4 Does the City promote diversity, cultural competency, and inclusion in the workplace? Why and How? Or why not?* Question 5 Is there any history, event, symbol, figure that affects diversity and cultural competency in Dover?* Question 6 Does the City have a diversity recruiting plan, goals, record? (This was not a survey question.) Question 7 Does the city inquire about or measure employee satisfaction? (This was not a survey question.) Question 8 How does the City communicate with diverse populations? (This was not a survey question.) Question 9 Is citizen/customer satisfaction measured? Is it tracked with diversity as a factor? (This was not a survey question.) Question 10 Is there any request/demand/need from diverse groups for particular services?*

Question 11 Are city services available in any language other than English? (This was not a survey question.) Question 12 Does the city have diversity policies applicable to dealings with vendors? (This was not a survey question.) Question 13 What does the City need to do more to promote diversity and cultural competency within the organization and in the community at large?* (Questions 14-20 were directed to the Human Resources Director.) Question 14 Does the City track demographics of job applicants? Question15 Does the City publish clear criteria for jobs prior to interviews? Question 16 Are interviewers trained about issues related to unconscious bias? Question 17 Is hiring done by hiring panels? Are the panels diverse? Question 18 Are hiring patterns tracked? Retention patterns? Attrition patterns? Question 19 Are employee behavior expectations communicated to staff? Enforced? Question 20 Does the City use Employee Resource Groups?

ATTACHMENT #3 Dover Human Relations Commission Meeting of 07/18/2019 CITY OF DOVER HUMAN RELATION COMMISSION STRATEGIC PLAN Long-Term Objectives 8.1 Assess how the community of Dover is organized and identify organizations, churches, fraternities, sororities, and other organizations with whom the DHRC should establish partner- ships. 8.2 Provide a report to the DHRC Chair to be incorporated in the Chair's Annual Report to the Dover City Council to include the current state of diversity and inclusion within the Dover communities. 8.3 Identify, support, and participate in programs and events within the City of Dover which celebrate its diversity and promote greater understanding of issues, concerns and needs of our diverse population. ............ --·•"'""""_,_,. --- - -------·----··-•·•·•••--···.............................................................. ........

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on July 23, 2019 at 6:00 p.m., with Council President Hare presiding. Members of Council present were Mr. Anderson (arrived at 6:02 p.m.), Mr. Neil, Mr. Cole, Mr. Taylor, and Mr. Lindell. Mr. Sudler, Mr. Slavin, and Mr. Polce were absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Garfinkel (Safety Advisory and Transportation), and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration). Mr. Shelton (Safety Advisory and Transportation) was absent. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. ADOPTION OF AGENDA Mr. Anderson requested the deletion of item 2A, Bicycle and Pedestrian Subcommittee Recommendations, Sponsoring Event - Paris to Pittsburgh, noting that he had concerns about considering the item before members had a link to view the movie. Mr. Anderson moved to delete item 2A, Bicycle and Pedestrian Subcommittee Recommendations, Sponsoring Event - Paris to Pittsburgh. The motion was seconded by Mr. Hare and unanimously carried. Mr. Anderson moved for adoption of the agenda, as amended. The motion was seconded by Mr. Neil and unanimously carried. Update - Safety Issues at the Library During the Council Committee of the Whole/Safety Advisory and Transportation Committee meeting of June 25, 2019, consideration of this item was deferred. Mr. Zachery Carter, 248 Mifflin Road, Chair of the Dover Public Library Advisory Commission, and a past member of the Delaware Council on Libraries, expressed concerns regarding the locking of the bathrooms at the Library, explaining that he did not think it was an answer for security issues. He noted that the former library building was an approximately 17,000 square foot building with two floors open to the public, and full-time security guards when the building was open. Mr. Carter stated that the new library building is 46,000 square feet with three floors open to the public, and security is not typically present whenever the building is open and when security is present, it is typically only one person. He stated that he thought the area is too large for the staff to be responsible for any security issues that occur, noting that their job is to serve the public using the facility. Mr. Carter reminded members that the former library building had a counter on the door and approximately 1,000 people entered the building each day and, although, the new library building doesn’t have a counter, he thought there were more people entering the building each day as a result of the passport services, larger conference area, and expansion of the teen area. In regard to the locks on the bathrooms, Mr. Carter shared that he attended a meeting at the library about a month ago and an older man with mobility issues was in attendance and needed to use the restroom. He explained that he did not think the man would have been able to make it to the circulation desk to get the key and back to the restroom in time, noting that Ms. Margie Cyr, Library Director, was there and escorted the man to the staff bathroom. Mr. Carter stated that he did not think there were a lot of

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 2 security problems at the library, based on the police records. He noted that a few incidents occurred there recently; however, there was no security present at those times. Mr. Taylor stated that he had visited the Library and spoke to several staff members regarding the bathroom issues, who relayed that the bathroom being locked was one of the best things that ever happened, indicating that drinking and drug usage had decreased, so he supported the locking of the bathrooms. He noted that the most significant issues he had heard of were related to inconsistency with the employees and the rules, as well as homeless individuals sleeping with their feet on furniture, loudness, and lewd acts. Mr. Taylor noted that the Police Department Cadets are at the Library from 12:30 p.m. to 8:30 p.m. and he firmly believes that the Department will do the absolute best job that can be done. Mr. Cole noted that he serves as the Council liaison to the Dover Public Library Advisory Commission and they had discussed the activity that had been occurring at the Library during their meetings over the last few months and locking the bathroom doors was done to help alleviate the issues. He noted that Mrs. Donna Mitchell, City Manager, had discussed an alternative approach to tackling the issues during the Commission’s last meeting and, depending on how that approach is developed, he thought the Library would be in a better position moving forward. Mr. Anderson stated that he did not like the idea of having locks on the bathrooms for the reasons outlined by Mr. Carter; however, he reluctantly supports it because it provides a way to balance security and allow accessibility. Mrs. Mitchell informed members that she met with the Dover Public Library Advisory Commission to try to alleviate some of their concerns and staff had made some progress in the manner in which the Library bathroom facility keys are handled. She indicated that she had talked to others, including Mr. Mike Petit de Mange, Kent County Administrator, regarding how they handle library security. Mrs. Mitchell explained that Kent County does not have security at their library because they do not have walk-in traffic like the City; however, they did experience some issues at their recreation center, so Mr. Petit de Mange used the state contract and hired an armed security guard. She noted that they also have a guard at the Kent County Levy Court building for security and the guard is certified by the Council on Police Training (COPT). Mrs. Mitchell stated that she presented this alternative to the Library Commission and Major Timothy Stump, Dover Police Department, who is on board. She advised that if the City chooses to hire an armed security guard rather than continue to utilize the Cadet Program for the Library, a guard would be there from open to close and would be there for the protection of the public as well as for staff. Mrs. Mitchell proposed that the City hire armed security guards and see how it works. She explained that there is a little more than $60,000 budgeted for the three (3) cadets and, based on the contracted hourly rate, the armed security guard would cost approximately $85,000 to cover all of the hours for the Library. She stated that she will have to find the additional money in the budget to cover this expense; however, she thought it would be worth trying, noting that she was hoping it would allow them to discontinue the temporary solution of the locks on the bathroom doors. Mr. Neil asked if the cadets who were currently stationed in the Library would be able to go out and patrol and help the Downtown Dover Partnership once the armed guard began at the Library. Responding, Mrs. Mitchell reminded members that there were nine (9) cadets budgeted, of which

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 3 six (6) are scheduled for downtown and three (3) for the Library. She explained that there were currently three (3) vacant cadet positions and she had asked Major Stump if he would hold off on hiring those positions until after this matter is resolved. Mr. Anderson stated that he agreed with Mrs. Mitchell’s proposal, noting that he thought the Cadet Program had been a tremendous benefit to the City but that they are better on the street and in the parks than in the Library since there are not enough cadets to cover all of the Library’s hours. He explained that the Cadet Program had been so successful that many cadets had been hired by various police forces including the City’s and it’s hard to keep the positions filled. Mr. Anderson suggested that the cadets could still patrol the perimeter of the Library as part of their downtown patrol. In response to Mr. Anderson, Mrs. Mitchell stated that he believed that the armed security guards did have arrest powers. Mr. Taylor expressed concern, explaining that he knows that the Dover Police officers and cadets are going to arrest when it’s necessary and communicate with the citizens. He stated that he can support the proposal as long as the guidelines are very clear. Responding, Mrs. Mitchell stated that staff would ensure that the guidelines are clear and offered to share them with him to review. Mayor Christiansen noted that he would like to participate as well, since he is in charge of the Police Department and the responsibility for public safety is ultimately his. In response, Mrs. Mitchell stated that she would love for him to participate. Ms. Jill Street, 500 Troon Road, read the following statement: Councilmembers and Believers in Dover, I come to you today as a long-time member of this community and appointed member of the Library Advisory Council. I am a mother of 4 young children, ages 6, 4, and 2 year old twins. I am a previous employee of Capital School District and current weekend employee with Bayhealth’s Speech Language Pathology department. My parents settled here in the early seventies after a transfer to DAFB from their native Kansas. I am a proud graduate of Dover High School, Clemson University, and the Univ of Tenn - Knoxville. And I believe in Dover. I frequent the library with my 4 children. We know most staff and volunteers by name. At check out, part of our routine is "counting the cadets" who "keep us safe". I have brought my children as newborns there, breastfed and potty trained, and hope to continue to access a pillar of the downtown community. In recent months, it has come to my attention through the Library Advisory Council, that some incidents have led to a series of events. As a library council we have discussed solutions. I have thought of my safety and that of my children. I do not feel dead bolt locks on the doors was the best solution to safety for all. This is not about locks or bathrooms though. It is about how people feel downtown, specifically at the library. I do believe that we are at a time that there is a need for increased security at the library. If we do not change perceptions, or some sad

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 4 realities, that there is a problem with how people feel when they come to downtown, I believe that we will see a further decline. I would like to see Council support a minimum of 3, my notes originally say guards or cadets, I know there’s debate about paid, not paid, power of arrest, no power of arrest, and our already stretched police force, so a minimum of three people, to be decided by people who know better than I, to patrol all 3 floors and 46, 000 square feet and three floors including breaks, bathrooms, etc., during all business hours. Believing in Dover means not ignoring the realities that exist in our community today. For us to continue to “Believe in Dover” and encourage it's continued economic development, we must change this feeling and have all community members accessing the library. With increased security, my hope is that not only will the library thrive, but grow and expand its affect on the positive things that are here. Mr. Lindell moved to recommend giving Mrs. Mitchell the authority to go forward to research a better way of doing business at the Library and to bring it back to the Committee, seconded by Mr. Garfinkel. Mr. Hare expressed his support for the armed security guard at the Library. At the request of Mr. Cole, Ms. Susan Elizabeth Cordle, introduced herself explaining that she had just moved from Georgia at the end of April and was now the new Head of Youth Services at the Library. She stated that she helps oversee all programs related to children and teens. Mr. Cole asked if they were seeing an increase in teens at the Library. In response, Ms. Cordle advised that the Library was extremely short-staffed, and the teens were struggling as a result. She stated that they were currently in the process of filling three (3) vacant positions: a part-time Librarian I, a part-time Library Assistant, and a full-time Library Assistant. Ms. Cordle advised that they had selected someone for the Librarian I position; however, that individual was not able to follow through, so they would be starting over. She advised that once the positions are filled, staff will be concentrating on the teen area, explaining that there was currently a strong team in the children’s area. Mr. Neil moved to call the question, seconded by Mr. Lindell and unanimously carried. The motion to recommend giving Mrs. Mitchell the authority to go forward to research a better way of doing business at the Library and to bring it back to the Committee was unanimously carried. Bicycle and Pedestrian Subcommittee Recommendation - Adoption of By-Laws Mrs. Donna Mitchell, City Manager, informed members that the Bicycle and Pedestrian Subcommittee had drafted a set of by-laws which they adopted in May 2014. She stated that the City would prefer not to have by-laws for a subcommittee but to revert back to the original motion for the approval of the subcommittee by Council. Mrs. Mitchell advised that Council approved the creation of a Bicycle and Pedestrian Committee consisting of five (5) City residents that would be advisory to the City, Dover/Kent Metropolitan Planning Organization (MPO), and Safety Advisory and Transportation Committee (SA&T), with participation from City departments, Delaware Department of Transportation (DelDOT), and the Dover/Kent MPO. She explained that she thought

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 5 that the City needs the input of the Bicycle and Pedestrian Subcommittee; however, preparing agendas and minutes for the formal meetings in compliance with the Freedom of Information Act (FOIA) and attending the meetings requires a lot of extra staff time. Mrs. Mitchell asked that it be an advisory committee as originally intended and approved by Council in 2012, without having separate by-laws. She noted that she was not aware of any other City committees with separate by-laws, only separate 501(c)(3)’s that the City had established that have by-laws. Mr. Anderson noted that other City organizations and commissions, including the Dover Human Relations Commission, have their own by-laws which were approved by Council. Responding, Mrs. Mitchell advised that the difference was that those groups were not subcommittees of a Council Committee of the Whole (CCW) Subcommittee like the Bicycle and Pedestrian Subcommittee. Mrs. Mitchell informed members that the City was the only community in Delaware with a committee like this. She noted that Newark has two (2) bicycle groups that are separate 501(c)(3)’s that serve in an advisory capacity but are not part of a council subcommittee. Mrs. Mitchell explained that the groups hold their own meetings and then go to the city to discuss their transportation projects. In response to Mr. Anderson, Mrs. Mitchell explained that the by-laws state that the Subcommittee will have seven (7) members who are a mix of people who are frequent bicyclists or pedestrians; however, Council approved a subcommittee of five (5) members that are city residents, to be appointed by the SA&T chair after discussion with staff and never approved the by-laws. Mr. Anderson noted that even though Council did not approve the by-laws, they approved the individual appointment of the members. He asked if she would have any objection to Council changing the number of members to seven (7) in order to keep all of the current active members. Responding, Mrs. Mitchell stated that she did not have any objection to the number of people if Council doesn’t, noting that her concern is that all of the members are city residents and that the Subcommittee go back to Council’s original intention. Mrs. Traci McDowell, City Clerk, noted that Subcommittee members are appointed by the SA&T chair and the appointments are not brought to Council for approval. Mr. Anderson asked if city resident would apply to someone within the corporate limits of Dover or a Dover address. Responding, Mrs. Mitchell explained that city resident would mean within the corporate limits of Dover. Responding to Mr. Hare, Mrs. Mitchell confirmed that no other subcommittees have by-laws or can dismiss members. Mr. Gerry Pennington, Bicycle and Pedestrian Subcommittee Chair, informed members that when he was appointed to the Subcommittee they were operating under the by-laws adopted by the Subcommittee on May 6, 2014 and he was not aware that they had not gone before Council. Mr. Chris Asay, Bicycle and Pedestrian Subcommittee member, stated that he had served on the Subcommittee since its creation. He recalled that staff had initially suggested five (5) members and a subsequent public meeting was held regarding the bicycle committee that was so well attended that it was suggested to increase the number of members to seven (7); however, according to the minutes,

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 6 there was no formal motion. Mr. Asay stated that shortly after that time, those who volunteered to serve received an email from the former Director of Planning and Community Development, Mrs. Ann Marie Townsend, announcing that the Subcommittee would consist of seven (7) members and listing them. He explained that the Subcommittee had always had seven (7) members unless there was a vacancy, and the purpose of formulating by-laws was simply to provide a mechanism for replacing members who were no longer active. Mr. Asay informed members that one of the original members only attended the first couple of meetings and then stopped attending but did not resign, so they had trouble obtaining a quorum. In response to Mr. Taylor, Mr. Asay stated that he did not recall whether or not they used the mechanism in the by-laws for removing that original member. He advised that since that time, they had not needed to use it because members had formally resigned. Mr. Taylor explained that the by-laws were not approved by the City, and if the mechanism were used, the liability could be devastating. Mr. Asay stated that he thought that the Bicycle and Pedestrian Subcommittee had been able to achieve their accomplishments over the past six (6) years because they were a subcommittee of SA&T. He explained that in 2013, they began meeting twice a month in order to meet the League of American Bicyclists’ application deadline for status as a bicycle-friendly community. Mr. Asay noted that they were able to submit that application because of their connection to the City and, although the application was not approved in 2013, they were provided feedback for improvements and were awarded bike-friendly status in 2017. He stated that they were also able to develop pedestrian and bicycle plans because of the connection to the City. Mr. Asay informed members that their bicycle plan helped further their goals towards becoming a bike-friendly community and set significant priorities for the construction of bicycle paths that were conveyed through the City to DelDOT and the Dover/Kent MPO. Responding to Mr. Neil, Mr. Asay explained that when there is a need to replace a member of the Subcommittee, they make a recommendation to the SA&T chair and the chair usually selects that individual. Mr. Taylor noted that he had attended a Subcommittee meeting and this process had occurred; however, upon submitting an individual’s name to City staff, it was determined that the Subcommittee consisted of five (5) members, not seven (7), so there was not technically a vacancy. Mr. Neil asked whether the Subcommittee needs the help of City staff for their clerical work or if they could function without it. In response, Mr. Asay stated that he would leave that to the judgement of the City Clerk or someone else who understands FOIA requirements. He noted that City staff attends their monthly meeting which lasts one (1) hour, prepares the minutes, creates the agenda for the next meeting, and archives the information in the City records. Mr. Anderson stated that he thought a positive good had been accomplished because they are a subcommittee that reports to the CCW/SA&T Committee and Council and has kept members informed in ways that an advisory committee might not. He noted that he is very skeptical of committees that keep their own records because it creates issues and he did not think the City should go that way. Mr. Anderson stated that he thought that the City should continue to recognize the importance of the Subcommittee and work out the details.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 7 Mr. Lindell moved to recommend the acceptance of staff’s recommendation to go back to Council’s 2012 intent for the Subcommittee, seconded by Mr. Neil. In response to Mr. Taylor, Mr. Lindell clarified that the intent of his motion was for five (5) members. He explained that he thought the more members you add to a committee, the more you get away from the purpose and overall productivity of a committee, and since the Subcommittee has open public meetings, anyone can attend and comment on the agenda items if they are interested. Mr. Hare asked if Mr. Asay was attending meetings on behalf of the City, noting that the Dover/Kent MPO and staff from various state agencies had contacted him to ask whether Mr. Asay was representing the City. Responding, Mr. Asay explained that he is also a member of the MPO Public Advisory Committee (PAC) and when he attends the MPO meetings, he does so as a member of the MPO PAC and speaks as a citizen. Mrs. Mitchell clarified that the Subcommittee had done a lot of work and she did not want to discount it; however, she explained that the good work would have been done whether or not they were connected to the City because their goals and accomplishments are included in the City’s Code, Comprehensive Plan, and Council’s goals. Mr. Taylor noted that Mr. Asay stated that the Subcommittee utilizes City staff for one (1) hour per month and asked whether staff had exceeded that hour. In response, Mrs. Mitchell stated that staff had exceeded one (1) hour per month and they’ve asked to allow more overtime. She noted that she was unsure whether it was necessary to have monthly meetings since some of the items were repetitive and she wasn’t sure if the Subcommittee was subject to FOIA requirements. Responding, Mrs. McDowell stated that she would have to check with the City Solicitor, because she was not sure the Subcommittee is subject to open meeting laws since the members are not confirmed by Council. Mr. Taylor advised members that he had communicated with Mr. Hare, Mr. Pennington, and Mr. Asay and it had been made clear that Mr. Taylor would be the individual to represent the City in any necessary meetings. He stated that Mr. Asay agreed to keep him informed and take him with him whenever there is something of importance to be done. Mr. Anderson moved to amend the motion to allow up to seven (7) members with the filled positions counting as quorum, seconded by Mr. Cole. Mr. Neil stated that he did not know how essential it was to have seven (7) members since they have open meetings and anyone can participate. Mr. David Moses, Bicycle and Pedestrian Subcommittee member, noted that he had also served on the Subcommittee since its creation and they had always worked with seven (7) members. He stated that every member had contributed a unique set of skills that enabled the Subcommittee to accomplish what they had for the City. Mr. Moses noted that the Subcommittee had achieved bicycle-friendly status in the City, partnered with Capital School District to teach bicycle safety, and held events in coordination with the City’s Parks and Recreation Department. He stated that he had personally donated resources, funding, and tuition, and all of the Subcommittee members had donated thousands of hours in the past seven (7) years to do good things that bring value and

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 8 taxpayers into the City. Mr. Moses informed members that he thought that having 10 members on the Subcommittee would better serve the City; however, with seven (7), they are able to divvy up the responsibilities and come back to every meeting better prepared. He noted that their former chairman was not a City resident; however, he brought a lot to the table and helped them accomplish a lot, which Mr. Moses thought was more important. Mr. Moses expressed his concern that instead of looking at the value of the Subcommittee, the cost to the City and whether members are City residents were becoming issues. He explained that the City has the potential to earn additional revenue through the bicycle-friendly status and the safer communities for pedestrians and bicyclists that members of the Subcommittee work on tirelessly with no compensation. Mr. Lindell stated that he did not think anyone was questioning the worth of the Subcommittee, noting that the successes could be seen all around the City. He explained that if reaching a quorum was a concern, having five (5) members would make is easier to obtain the quorum requirement and he was looking at it as a best practice to keep it the way it was intended. Mr. Lindell stated that if there was a decrease in productivity as a result, then members could reconsider the number of members. Mr. Jayce Lesniewski, Bicycle and Pedestrian Subcommittee member, noted that he had also served on the Subcommittee since its creation. He stated that former Councilman Hutchison presented the idea of increasing the number of Subcommittee members to seven (7) during the SA&T Committee meeting of January 30, 2013 because of the level of interest expressed. Mr. Lesniewski explained that although the proposal to increase the number of members was not approved by the Committee, there had always been seven (7) members dedicated to the Subcommittee and he did not think the City should reduce it to five (5). The motion to amend the original motion to allow up to seven (7) members with the filled positions counting as quorum was carried with Mr. Lindell voting no. Mr. Hare asked whether the Subcommittee had thought of becoming a corporation like the Newark bike committee, so they could control all the money they earn and what they do with it. He stated that if they formed a 501(c)(3), they would no longer be affiliated with the City but could still make recommendations. He explained that they would be able to adopt by-laws and have complete control over the number of members. In response, Mr. Moses indicated that the Subcommittee had not thought about that because they did not think there was anything wrong with the current structure. He stated that he thought that the Subcommittee had been very valuable to the City, noting that it was certainly much more valuable than the time it takes to pay a clerk to make sure that they are doing things the right way and their time and efforts are documented properly. Mr. Moses advised that the Subcommittee had only had a problem obtaining a quorum once or twice and the benefit of having seven (7) people with different abilities and skill sets to divvy the work among was much more important than obtaining a quorum. In response to Mr. Moses comments, Mr. Neil explained that if they have dedicated people who want to volunteer, they do not have to be members to be involved. He reminded them that anyone is welcome to attend public meetings and if they put people to work who are interested in helping, then they will be ready to step in if a vacancy occurs.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 9 Mr. Hare stated that he thought the Subcommittee had done a lot of good things but reminded them that they cannot do things on their own without Council approval. Responding, Mr. Taylor advised that he had communicated with everyone on the Subcommittee, so they are all aware that any information that needs to be disseminated to Council should be provided to him. The motion to recommend acceptance of staff’s recommendation to go back to Council’s 2012 intent for the Subcommittee, as amended to allow up to seven (7) members with the filled positions counting as quorum was carried with Mr. Lindell voting no. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Cole and unanimously carried. Meeting adjourned at 7:07 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding. ADOPTION OF AGENDA Mr. Taylor moved for adoption of the agenda, seconded by Mr. Shevock and unanimously carried. Establishment of a Community Certificate of Honor Program for Homeowners’ Associations (HOAs) to Recognize Exceptional and/or Longtime Service to the HOA (Neil) Mr. Neil requested consideration for the establishment of a Community Certificate of Honor Program for homeowners’ associations (HOAs) and civic associations to recognize exceptional and/or longtime service to the HOA. He noted that the purpose of the Honor Program is to encourage participation in association activities and to honor those who have provided longtime service. Mr. Neil provided members with a sample Third District proclamation (Attachment #1), explaining that he and Mr. Cole often recognize individuals on special occasions with one of these unofficial documents. He stated that members can already request certificates of recognition; however, he suggested sending notices in the electric bills to inform people that they can submit a bio to the City Clerk’s Office to determine if an individual should be recognized. Mr. Lindell stated that he thought it was a good idea; however, he did not know whether the City needed to establish a program for it since members could already request to have certificates of recognition prepared and placed on an agenda. He noted that establishing a program would add another thing for the Clerk’s Office to do. Mr. Taylor stated that he believed this was a very good idea and asked if this would be a strain on the City Clerk’s Office to take on this project. Responding, Mrs. Traci McDowell, City Clerk, stated that this project would definitely be more work. She explained that it would not be up to her to decide who should or should not be honored. Mrs. McDowell reminded members that the Awards Committee reviews nominations for awards of the City of Dover Medal and if the City were to establish this program, a similar committee would need to be established to do the evaluations.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 10 Mr. Anderson thanked Mr. Neil for his proposal, indicating that he thought it was meant to ensure that individuals in the city who are often unseen and unnoticed but put a lot of time and effort in to valuable work, get the proper due. He stated that he thought this proposal was worthy of further discussion and expressed his hope that it would also include the very valuable work done by neighborhood watch groups. Mr. Contant stated that he understood the HOAs going unappreciated, explaining that the people in the neighborhoods do not like dealing with the HOAs, and the people on the boards don’t like serving; however, someone has to do it. He noted that he thought civic associations, neighborhood watch organizations, and local churches have huge impacts. Mr. Contant suggested that the City could continue their current practice of Council members requesting certificates without additional work to the City Clerk’s Office or having an additional committee to review applicants, which would save resources. Mrs. McDowell advised that the request form for ceremonial documents was currently available on the City of Dover website, under “Government,” and then “Ceremonial Documents.” She stated that this was not in lieu of a committee but an existing option. Mr. Neil stated that he was not insistent upon having a committee, but hoped that this would serve as a reminder to members of Council that the opportunity to recognize people exists and spur interest in making sure those people are honored for their service to the community. Mr. Anderson stated that members also have the option of presenting certificates during specific events, noting that in the past the City Clerk’s Office had prepared certificates for him to present at graduations, church events, championship playoff games, etc. instead of during a Council meeting. Mayor Christiansen noted that he and former Councilman Fred VanSant developed the idea and criteria for the City of Dover Medal in 1990. He stated that he thought Mr. Neil had a great idea because there are a lot of great people who do a lot of great things in the city community and deserve recognition; however, he was not sure a committee was needed. Mr. Neil stated that this matter was brought forward for the purpose of discussion and, if it began to pick up, they could do something about it later. Proposed Ordinance #2019-17 - Amending Appendix C - Downtown Redevelopment and Appendix D - Downtown Dover Business Improvement District (Sponsor: CCW/LF&A Committee) Mr. Neil noted that Proposed Ordinance #2019-17 was recommended by Mr. Slavin and suggested deferring consideration of the ordinance due to Mr. Slavin’s absence. Mr. Neil moved to defer consideration of Proposed Ordinance #2019-17 until the next Committee meeting that Mr. Slavin is available to attend. The motion was seconded by Mr. Taylor and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JULY 23, 2019 PAGE 11 Proposed Ordinance #2019-18 - Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division 1 - Generally, Section 2-201 - Compensation and Expenses for Mayor, Council, and Other Elected or Appointed Officials (Sponsors: Slavin and Neil) Mr. Neil reviewed proposed Ordinance #2019-18, explaining that this amendment would eliminate the Compensation Commission. He indicated that Council terms were increased from two (2) years to four (4) years; however, there was no change to members’ salary. Mr. Neil stated that he thought that members should make the decision regarding their salary, noting that they cannot immediately benefit from it, due to the way the law is written. He noted that members put a lot of time into their positions and he thought that the cost of becoming a member of Council is beyond what members are compensated. He stated that he believed members could keep an eye on the money and the cost of carrying out their duties. Mr. Neil moved to recommend adoption of Ordinance #2019-18, seconded by Mr. Hare. Mr. Anderson stated that he favored the elimination of the Compensation Commission because the City’s Charter has a proper safeguard which requires an election before any potential raises take place, so the voters are the check and balance to prevent any abuses of the system. He noted that the Compensation Commission was a well intended mechanism; however, it was difficult to get individuals to volunteer to serve and, due to bureaucracy, it had not really worked. Mr. Anderson stated that with the tax increase, he did not think Council would be proposing any raises in the next few years. The motion to recommend adoption of Ordinance #2019-18 was unanimously carried. Mr. Hare moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Shevock and unanimously carried. Meeting adjourned at 7:27 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Taylor and unanimously carried. Meeting adjourned at 7:27 p.m. William F. Hare Council President WFH/TM/dd/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2019\07-23-2019 CCW Minutes.wpd Attachments Attachment #1 - Sample Third District proclamation, provided by Mr. Neil

ATTACHMENT #1 Council Committee of the Whole Meeting of 07/23/2019 itp of ober -0ECEMB~ 29 , 2018 HfiRRY & 13o1'l,1'l,IE MEE!\S i)JIY WHEREtis, Hmm:¥ JI1\lD Bo1'l1'lIE.. MEERS, JIRE. THE.. IDEJIL CITY OF --:DovER,, 3RD '°Disn:q_cT RESIDE1\lTS, JIS CO"N_CERN,ED, CJIRl.1\lG CITIZE1\lS, JI1\lD, WaEREtIS, THE.. MEERS TOO.K. LEJIDERSHIP ROLES I1\l THE.. OLDE.. --:DovER.. OROJI1\lIZJITI01'l fI1'lD 1'{EIGHBORllOOD WJITCH, JI1'lD WaEREtIS, THEIR... ow"N_ERSHIP OF THE.. GROCERY BJISRJIT', WJIS JI FRlE1\lDLY co"N_vE1\lIE1\lCE.. MJIRK.ET COMFOR:r ZO"N_E.. FOR... THE.. 1\lEIGHBORBOOD &_ WESLEY 8TUDE1\lTS, fI1\lD WHERE.tiS, THE.. MEERS Hf{VE.. SOLD THE.. GROCERY BJISRJIT' JI1'lD THEIR... PERSO1'if[L WJIRM.TH JI1'lD FRlE1\lDSHIP WILL BE.. MISSED, JI1\lD WHERE/IS, THEIR.. OLDE.. -:DovE.R.. fRIE1'lDS fll\lP 1\lEIGHBORS WILL HOLD fl Soc1flL fiT THE LYLE Jo"N.ES FJIMILY HoME.. o"N. '°DECEMBER.. 29, 2018, WE.. HEREBY PROCLJIIM '°DECEMBER.. 29, 2018 JIS litrnRY JI1IU> '"Bo~IE.. MEERS 1).f[Y I1'l THE.. 3RD 'DrsTRJ.CT, oF THR. CITY OF --:DovER,, 8IG1\lED THIS 29TH '°DJIY OF '°DECEMBER.. 2018 >c,o-;tt Oote- Cou"N_cILMfI1'l, 3RD 'DISTRlCT Cou1'I_cILMfI1'l, 3RD 1)1STRlCT

Monthly Report June 2019 Office of City Assessor

,------r_Number ---1_ of Deeds _ Stamped _ __for~1 ,------Transfer r---1_- Tax _Dollar - - -Amount- for-I the Month of June 2018/2019 the Month of June 2018/2019 35 37 $200 40 Thousands 25 $103 30 19 15 $100 $81 $32 20 13 $22 $3 $1 10 0 1 3 1 • 2018 $0 $14 • 2018 0 $0 • 2019 • 2019 First Time Buyer for the Month June 2018/2019 Realty of June 2018/2019 Property Sales in Dollars 37 Received Prior to Recording 35 40 $7 25 $8 $5 30 • Res. Non-First $6 $4 $3 Millions Time Buyers $4 20 15 $2 $0 $1 $0 $0 • Res. First Time • 2018 $0 10 Buyers • 2019 0 2018 2019 Major Updates April - 19 May - 19 June - 19 Assessment Change $1,337,700 -$5,149,200 $2,100,800 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 44 $6,585,100 $7,981,784 0.83 1.09 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Points of Interest Scanning & Filing - All new deeds are being scanned and attached to the CAMA software for easy retrieval. - All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. - All old property record cards are being scanned and indexed into Fortis. Assessor’s Office - Preparing for Fiscal Year 2019/2020 tax billing.

JUL 17, 2019 CITY OF DOVER PAGE: 1 04:30 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.09-01-66.00 18 R10 240 MERION RD 1 3 1977 1 1866 C AV 163,500 04-JUN-19 225,000 ED05-067.13-01-27.00 3 R10 50 S PRESTWICK CT 1 6 1976 2 4160 B VG 339,900 10-JUN-19 339,000 ED05-067.13-01-75.00 3 R10 193 CARNOUSTIE RD 1 5 1972 2 2397 C+ AV 215,500 14-JUN-19 270,000 ED05-067.14-01-44.00 3 R10 82 BALTUSROL RD 1 5 1973 2 1924 C+ AV 200,600 05-JUN-19 166,234 ED05-067.15-01-25.00 2 R10 89 VILLAGE DR 1 13 1974 2 1298 C- GD 98,300 07-JUN-19 65,000 ED05-067.16-02-80.00 8 R10 601 N BRADFORD ST 1 1 1938 2 1870 B AV 157,800 13-JUN-19 243,000 ED05-067.20-01-59.00 10 R10 526 COLUMBIA AVE 1 14 1957 1 1008 C AV 112,600 26-JUN-19 145,000 ED05-067.20-03-05.00 9 R10 305 N NEW ST 1 1 1940 2 1200 C- AV 72,700 28-JUN-19 126,500 ED05-068.10-01-56.00 13 R10 879 TOWNSEND BLVD 1 5 1973 2 1592 C+ AV 142,800 25-JUN-19 224,900 ED05-068.10-03-51.00 13 R10 944 CARVEL DR 1 14 1965 1 1136 C AV 115,400 17-JUN-19 125,000 ED05-068.15-05-35.00 6 R10 120 REVOLUTIONARY BLVD 1 1 2012 2 1384 B- AV 170,800 11-JUN-19 221,000 ED05-068.17-01-19.00 8 R10 504 PENNSYLVANIA AVE EXT 1 5 1930 2 1792 B+ GD 179,800 10-JUN-19 235,000 ED05-068.17-01-39.00 8 R10 35 RODNEY RD 1 5 1950 2 1940 B+ AV 168,800 14-JUN-19 185,000 ED05-076.03-01-25.00 14 R10 16 QUILLEN ST 1 13 2006 2 1855 C+ AV 137,600 28-JUN-19 189,000 ED05-076.04-06-20.00 2 R10 507 ANN MOORE ST 1 13 2012 2 1880 C+ AV 164,800 12-JUN-19 189,000 ED05-076.05-04-01.033 102 R50 9 PAR HAVEN DR 1 20 1978 1 723 C- AV 34,700 24-JUN-19 48,000 ED05-076.05-04-01.081 102 R50 56 PAR HAVEN DR 1 20 1978 1 1008 C- AV 43,500 18-JUN-19 21,440 ED05-076.05-06-19.00 14 R10 103 MATTHEW CT 1 5 1994 2 2040 C+ AV 164,900 05-JUN-19 229,900 ED05-076.06-07-60.00- 104 R50 1324 AFTON CT 1 20 1985 1 916 C+ GD 60,200 20-JUN-19 108,000

JUL 17, 2019 CITY OF DOVER PAGE: 2 04:30 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR 024 ED05-076.06-09-20.00 105 R50 102 N CAROLINE PL 1 20 1988 1 887 B+ AV 68,100 14-JUN-19 80,000 ED05-076.09-03-56.00 14 R10 381 NORTHDOWN DR 1 2019 2 2196 C+ AV 205,000 17-JUN-19 232,500 ED05-076.10-02-82.00 14 R10 239 TRAFALGAR DR 1 5 2005 2 2086 C+ AV 175,100 20-JUN-19 215,000 ED05-076.12-01-48.00 2 R10 142 REESE ST 1 16 1963 1 2130 C AV 139,500 27-JUN-19 130,000 ED05-076.13-01-22.00 14 R10 121 TRAFALGAR DR 1 8 1996 2 1734 C+ AV 139,600 26-JUN-19 176,000 ED05-077.05-02-10.00 8 R10 160 PENNSYLVANIA AVE 1 5 1933 2 2612 B+ AV 219,600 25-JUN-19 330,000 ED05-077.06-01-11.00 8 R10 41 PARK DR 1 1 1994 2 2929 B VG 274,100 19-JUN-19 370,000 ED05-077.06-02-81.00 7 R10 780 E LOOCKERMAN ST 1 3 1954 1.5 2546 C GD 196,700 10-JUN-19 213,000 ED05-077.07-06-42.00 6 R10 720 MARTA DR 1 1 2019 2 1440 B- AV 179,400 19-JUN-19 232,485 ED05-077.07-07-88.00 6 R10 120 NOB HILL RD 1 13 2008 2 1438 B- AV 123,900 24-JUN-19 179,900 ED05-077.07-08-37.00 6 R10 322 BLUECOAT ST 1 2019 2 1440 B- AV 178,600 04-JUN-19 231,585 ED05-077.07-08-40.00 6 R10 328 BLUECOAT ST 1 2019 2 1440 B- AV 178,600 04-JUN-19 224,990 ED05-077.07-08-41.00 6 R10 330 BLUECOAT ST 1 2019 2 1680 B- AV 188,700 24-JUN-19 239,990 ED05-077.07-08-47.00 6 R10 342 BLUECOAT ST 1 2019 2 1920 B- AV 194,100 19-JUN-19 274,080 ED05-077.07-08-49.00 6 R10 346 BLUECOAT ST 1 2019 2 1440 B- AV 179,400 19-JUN-19 239,580 ED05-077.17-01-41.00 5 R10 824 MONROE TER 1 16 1959 1 1626 C+ AV 146,000 28-JUN-19 196,450 ED05-077.17-02-17.00 5 R10 936 N SUNSET DR 1 16 1956 1 1846 C+ AV 164,100 18-JUN-19 120,000 ED05-085.06-01-34.00 11 R10 226 CANAL ST 1 5 2005 2 2228 B AV 234,100 10-JUN-19 247,000 ED05-085.12-01-50.00 12 R10 288 KESSELRING AVE 1 5 1966 2 1500 C+ GD 160,500 28-JUN-19 192,000 ED05-085.12-03-48.00 12 R10 308 MIMOSA AVE 1 5 1965 2 1680 C+ AV 125,000 07-JUN-19 180,000 LC05-058.14-01-01.315 1 R10 315 W PERSIMMON CIR 1 14 2003 1 1527 C- GD 76,900 05-JUN-19 77,500 LC05-058.14-01-01.420 1 R10 420 MOORE PL 1 14 2005 1 1620 C- GD 79,200 12-JUN-19 67,000 LC05-058.14-01-01.540 1 R10 540 WEAVER DR 1 14 2005 1 1612 C- GD 76,700 17-JUN-19 73,000 LC05-058.17-03-19.00 1 R10 15 WELCH DR 1 11 1989 1 1248 D+ AV 68,400 17-JUN-19 51,250 LC05-058.17-04-37.00 1 R10 143 GORDON DR 1 11 1988 1 1242 D+ AV 69,600 11-JUN-19 52,500

CITY COUNJCIL COM~UNJITY ENJHANJCEMENJT fUNJD REPORT JUNJE 2019

CITY COUNCIL - FY 18/19 Page 1 of 8 CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2018 - JULY 29, 2019 110-1200-512.30-37 / 100-10-12-99-000-53037 Current Balance - $1,898.67 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF THE BUDGETED AMOUNT $25,000.00 FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/20/18 Hare Downtown Councilman Hare authorized $100.00 of his Email dated $100.00 $100.00 $24,900.00 Dover community enhancement funds for the 07/19/2018 Partnership Downtown Dover Partnership (DDP) Captial City from W illiam (DDP) Farmers Market - Meet Me at the Market Hare to Traci Thermal Bag McDowell and Invoice from DDP 07/23/18 Anderson Destiny Councilman Anderson authorized $500.00 of his Email dated $500.00 $600.00 $24,400.00 Christian Church community enhancement funds for the Destiny 07/19/2018 Christian Church for the Book Bag Drive for Low from David Income Youth Anderson to the City Clerk's Office and letter from Pastor Jay Mast dated 07/23/2018 07/24/18 Anderson Inner City Councilman Anderson authorized $1,260.00 of Email dated $1,260.00 $1,860.00 $23,140.00 Cultural League his community enhancement funds for the Inner 06/23/2018 City Cultural League - Summer Youth Programs from David Anderson to Janella Tauchus and letter from Reuben Salters dated 07/24/2018 07/26/18 Slavin Inner City Councilman Slavin authorized $1000.00 of his Email dated $1,000.00 $2,860.00 $22,140.00 Cultural League community enhancement funds for the Inner City 07/26/2018 Cultural League - All City Music Group/Program from Timothy Slavin to Traci McDowell and letter from Reuben Salters dated 07/12/2018 07/29/19 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 2 of 8 08/07/18 Lewis Delaware Councilman Lewis authorized the designation of Letter from $211.94 $3,071.94 $21,928.06 Multicultural and $211.94 of his community enhancement DEMCO dated Civic funds to Delaware Multicultural and Civic 04/12/18 and Organization Organization (DEMCO, Inc.) for the remaining an email dated (DEMCO, Inc.) balance of the original requsted amount of 08/07/2018 $711.94 for Zeny Heat Press Machine Pro 6 in 1 from Brian in the amount of $264.99 or Lego Mindstorms Lewis to Traci Education EV3 Core Set in the amount of McDowell $411.95 or RCA Voyager 7" 16GB Tablet Android 6.0 in the amount of $35.00 ($500 was issued from FY 2017/18 Budget) 08/10/18 Polce Connections Councilman Polce authorized the designation of Email dated $1,435.84 $4,507.78 $20,492.22 Community $1435.84 of his community enhancement funds 08/06/18 from Support to Connections Community Support Programs Tanner Polce Programs, Inc. and Health Management Associates for their and Traci Healthy Neighborhoods Paramedicine Project. McDowell and an email dated 08/03/18 from Cheryl Heiks director of Health and Policy and Advocacy to Tanner Polce 10/11/18 Hare Modern Maturity Councilman Hare authorized the designation of Email dated $500.00 $5,007.78 $19,992.22 Center $500.00 of his community enhancement funds 10/11/18 from to Modern Maturity Center to be used for the W illiam Hare remodeling of the showers for their pool to make to Janella them safer for their clients Tauchus and a letter dated 10/05/18 from Carolyn Fredricks, President and CEO of the Modern Maturity Center to W illiam Hare 11/01/18 Polce Parkland Councilman Polce authorized the designation of Email from $1,064.00 $6,071.78 $18,928.22 Reserve - $1,064.00 of his community enhancement funds Donna Mitchell Cranberry Run to the Parkland Reserve to be earmarked for dated HOA Cranberry Run HOA for playground equipment 11/012018 and an email from Tanner Polce to Janella Tauchus dated 12/12/18 07/29/19 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 3 of 8 11/01/18 Lindell Parkland Councilman Lindell authorized the designation Email from $1,500.00 $7,571.78 $17,428.22 Reserve - of $1,500.00 of his community enhancement Donna Mitchell Cranberry Run funds to the Parkland Reserve to be earmarked dated HOA for Cranberry Run HOA for playground 11/012018 and equipment an email from Matt Lindell to Janella Tauchus dated 12/12/18 11/07/18 Cole Capital School Councilman Cole authorized the designation of Email dated $484.72 $8,056.50 $16,943.50 District - Central $484.72 of his community enhancement funds 11/07/18 from Middle School to Capital School District - Central Middle Scott Cole to School for their Milkweed Project - Phase 1: Traci McDowell Butterfly and Nectar Species Garden and a letter dated 10/31/18 from Ms. Shan Green, Principal of Central Middle School to Mr. Cole 11/14/18 Anderson Central Councilman Anderson authorized $400 of his Email dated $400.00 $8,456.50 $16,543.50 Delaware community enhancement funds to the Central 11/13/18 from National Delaware NAACP to be used for the November David Association for 20, 2018 4th Annual Community, Family and Anderson and the Fellowship Dinner - Feeding the Homeless a letter from La Advancement of (Original check was sent back to the Clerk's Mar Gunn, Colored People Office, spoke with Mr. Anderson on 01/03/2019 President of (NAACP) and stated he will pick up on Friday 01/04/2019 Central for delivery to Mr. Gunn) Delaware NAACP dated 10/31/18 11/16/18 Lewis Dover Police Councilman Lewis authorized the designation of Email dated $500.00 $8,956.50 $16,043.50 Department's $500 of his community enhancement funds to 11/14/18 from Holiday Hero the Dover Police Department's Holiday Heroes Brian Lewis to Program Program Traci McDowell and a letter from M/Cpl. Mark Hoffman recieved on 11/16/18 07/29/19 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 4 of 8 11/16/18 Lewis Maranatha Life Councilman Lewis authorized the designation of Letter from Mr. $1,000.00 $9,956.50 $15,043.50 Changing $1000 of his community enhancement funds to Ennio Church (MLCC) the Maranatha Life Changing Church for Emmanuel, Administrative/Personnel @ $65.00; Educational MLCC Director Materials @ $145.00; Supplies @ $320.87; of Printing and Copy Expenses @ $97.43; Facility Development, Cost @ $100.00; and Proper Signage @ Ennio $271.70; total @ $1000.00 Zaragoza, Lead Pastor, Dr. Maribell Garcia, Lead Pastor, and Teresa Mojica, Finacial Officer recieved 11/16/18 11/20/18 Neil Lewis Sacks and Councilman Neil authorized the designation of Email dated $560.00 $10,516.50 $14,483.50 Polytech (W ild $560 of his community enhancement funds to 11/18/18 from Meadows) the W ild Meadows CPR/AED Instructor Training Fred Neil to and Certification Program for the class tuition for Traci McDowell two (2) members @ $250.00; total $500; and and email from two (2) American Heart Association Pre-online Joe Danner to classes to verify elegibility @ $30.00 each; total Fred Neil @ $60.00; total @ $560.00 dated 11/17/18 11/26/18 Lewis Inner City Councilman Lewis authorized the designation of Email dated $500.00 $11,016.50 $13,983.50 Cultural $500.00 of his community enhancement funds 11/20/18 from to the Inner City Cultural League, Sankofa Brian Lewis to Cultural Arts Center for their All City Music Denise Devine Group/Program - Stipend for Local Musician and a letter from Reuben Salters to Brian Lewis 12/06/18 Lewis Delaware Councilman Lewis authorized the designation of Email dated $288.06 $11,304.56 $13,695.44 Multicultural and $288.06 of his community enhancment funds to 12/06/18 from Civic the Delaware Multicultural and Civic Brian Lewis to Organization Organization (DEMCO, Inc.) to be used for a Denise Devine (DEMCO, Inc.) TruBind Coil-Binding Machine @ $168.13 and and a letter Graphing Calculator @ $49.99 total @ $218.12 from Ms. Linda (Councilman Lewis authorized the use of his D. Hackett, Sr. remaining balance) V.P. of DEMCO, Inc. dated 12/04/18 12/13/18 Slavin Parkland Councilman Slavin authorized the designation of Email from Tim $436.00 $11,740.56 $13,259.44 Reserve - $436.00.00 of his community enhancement Slavin to Cranberry Run funds to the Parkland Reserve to be earmarked Donna Mitchell HOA for Cranberry Run HOA for playground (CC: City equipment Clerks Office) dated 12/06/18 07/29/19 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 5 of 8 12/13/18 Anderson Maranatha Life Councilman Anderson authorized the Email from $340.00 $12,080.56 $12,919.44 Changing designation of $340.00 of his community David Church (MLCC) enhancement funds to Maranatha Life Changing Anderson to - Hopes and Church (MLCC) - Hopes and Dreams Mental City Clerk's Dreams Mental Health Parnerships and for ink @ $35 a month Office dated Health (total $420); paper @ $57.31 a carton (total 12/10/18 and Partnerships $343.86); pens, highlighters, pencils and other letter from supplies @ $70.14; total cost of project @ Ennio $834.00 (Tricia Hill at MLCC requested check to Emmanuel and be made out to Maranatha Life Changing Tricia Hill Church, 1235 E. Division Street, Dover, DE dated 12/10/18 19901) 01/14/19 Cole Friends of Dover Councilman Cole authorized the designation of Email from $1,000.00 $13,080.56 $11,919.44 Library $1,000.00 of his community enhancement funds Scott Cole to to the Friends of Dover Library for the Little Free Janella Libraries in City Parks Tauchus, CC CIty Clerk's Office dated 01/14/19 and memo from Margie Cyr dated 01/11/19 01/14/19 Hare Friends of Dover Councilman Hare authorized the designation of Email from $1,000.00 $14,080.56 $10,919.44 Library $1,000.00 of his community enhancement funds W illiam Hare to the Friends of Dover Library for the Little Free to Janella Libraries in City Parks Tauchus dated 01/14/19 01/14/19 Neil Friends of Dover Councilman Neil authorized the designation of Email from $1,000.00 $15,080.56 $9,919.44 Library $1,000.00 of his community enhancement funds Fred Neil to to the Friends of Dover Library for the Little Free Janella Libraries in City Parks Tauchus dated 01/14/19 01/14/19 Lindell Friends of Dover Councilman Lindell authorized the designation Email from $500.00 $15,580.56 $9,419.44 Library of $500.00 of his community enhancement Matt Lindell to funds to the Friends of Dover Library for the Margie Cyr, Little Free Libraries in City Parks Yvonne Martine, Cc'd Donna Mitchell, City Clerk's Office, Kirby Hudson and Michelle Hughes 07/29/19 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 6 of 8 04/11/19 Sudler Inner City Councilman Sudler authorized the designation Forwarded $1,000.00 $16,580.56 $8,419.44 Cultural League of $1,000.00 of his community enhancement email from funds to the Inner City Cultural League for the Donna funding for instructional staff for their music Mitchell, City program Manager from Roy Sudler, Jr. to the City Clerk's Office 04/15/19 Cole Capital School Councilman Cole authorized the designation of Email from $300.00 $16,880.56 $8,119.44 District (Towne $300.00 of his community enhancment funds to Scott Cole to Point the Capital School District - Towne Point City Clerk's Elementary) Elementary School for funding four (4) chorus Office and students to attend the Music in the Parks Letter from Festival Competition at Dorney Park @ $75.00 Crystal each Thompkins and Phadre W est, Capital School District 04/15/19 Cole Central Middle Councilman Cole authorized the designation of Email from $300.00 $17,180.56 $7,819.44 School Business $300.00 of his community enhancment funds to Scott Cole to Professionals of the Central Middle School Business City Clerk's America Professionals of America (CMA/BPA) for Office and (CMA/BPA) funding four (4) students to attend the National letter from Lisa Leadership Conference Lewis, Business Professional of America 05/14/19 Sudler Dover Councilman Sudler authorized the designation Email from $1,000.00 $18,180.56 $6,819.44 Educational and of $1,000.00 of his community enhancement Roy Sudler, Jr. Community funds to the Dover Educational and Community to Donna Center (DECC) Center (DECC) for the purchase of a new Mitchell computer, copy paper and any internet forwarded to installation fee there may be the City Clerk's Office and CC to Yvonne Martine including a letter from Rev. Rita Mishoe Paige 05/24/19 Cole Dover Library Councilman Cole authorized the designation of Email from $415.28 $18,595.84 $6,404.16 Foundation $415.28 of his community enhancment funds to Scott Cole to the Dover Library Foundation for building a Little City Clerk's Free Library in W illiams Park Office and email from Margery Cyr, Dover Library Director 07/29/19 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 7 of 8 05/24/19 Neil Dover Library Councilman Neil authorized the designation of Email from $441.49 $19,037.33 $5,962.67 Foundation $441.49 of his community enhancment funds to Fred Neil to the Dover Library Foundation for building a Little City Clerk's Free Library in W illiams Park Office and email from Margery Cyr, Dover Library Director 05/29/19 Slavin Delaware Councilman Slavin authorized the designation of Email from $1,000.00 $20,037.33 $4,962.67 Friends of Folk $1,000.00 of his community enhancement funds Timothy Slavin to the Delaware Friends of Folk for the busking to City Clerk's initiative Office and email from Jonathan Kidd, Delaware Friends of Folk 05/29/19 Slavin Inner City Councilman Slavin authorized the designation of Email from $1,000.00 $21,037.33 $3,962.67 Cultural League $1,000.00 of his community enhancement funds Timothy Slavin to the Inner City Cultural League for the busking to City Clerk's initiative Office and email from Rueben Salters, Inner City Cultural League 06/11/19 Slavin Main Street Councilman Slavin authorized the designation of Email from $1,564.00 $22,601.33 $2,398.67 Dover $1,564.00 of his community enhancement funds Timothy Slavin to Main Street Dover for the busking initiative to the City Clerk's office and letter from Diane Laird, Main Street Dover, dated 06/10/19 07/17/19 Sudler Tasha Barlow Councilman Sudler authorized the designation Email from $500.00 $23,101.33 $1,898.67 of $500.00 of his community enhancement Roy Sudler, Jr. funds to reimburse Ms. Tasha Barlow for a to Janella Moon Bounce for the Capital Green Community Tauchus, CC Day Block Party event held on July 13, 2019. the City Clerk's Ms. Barlow paid for the moon bounce in full on Office, dated June 18, 2019. 06/16/19 and email from Ms. Tasha Barlow dated 06/28/19 $23,101.33 $1,898.67 $23,101.33 $1,898.67 07/29/19 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 8 of 8 Budgeted District Council YTD Expenditures Balance Amount Sponsor $5,000.00 At-Large Slavin $5,000.00 $0.00 $2,500.00 1st District Lindell $2,000.00 $500.00 $2,500.00 1st District Polce $2,499.84 $0.16 $2,500.00 2nd District Hare $1,600.00 $900.00 $2,500.00 2nd District Lewis $2,500.00 $0.00 $2,500.00 3rd District Cole $2,500.00 $0.00 $2,500.00 3rd District Neil $2,001.49 $498.51 $2,500.00 4th District Anderson $2,500.00 $0.00 $2,500.00 4th District Sudler $2,500.00 $0.00 TOTAL $23,101.33 $1,898.67 07/29/19 S:\BUDGETS\Coun-19.qpw

CITY MANAGER’S MONTHLY REPORT JUNE 2019

City of Dover Cust omer Services Department FY 2Dl9 FY 2Dl8 Majo r Program Updates Jun 2019 Jun 20 18 Difference Year-to- Date Year-to- Date Num ber of Cust omers Served 19,/01 l 0,1bb (/b!>) V / ,::lbl U::l,90 1 r inal Bills 536 6 4!1 (113) 6,806 7J273 Eslim~led Bills 193 216 (23) 2,259 2,577 Penal, ies Posted $ S,lJO $ G,837 $ (1,7 07.J S) $ 8 1,19 4 $ 9 2.~23 F•:lc~w,io n~; n l f.e<~d it Arrn H1n l F:icl 1~11d 1:€I s 7?,4~4 $ 7S,4'\? s... p ,qq],70) $ 1,'\qq,0011 $ 1,4?7, 44 1 IJalance I ransfers $ &G I I :; 10,DG ~ (9,~(;9,1:1) '>,· 8 1,l:lG $ &8,8(;9 I Jriliry C.olle.r.rion~ s n, 11 1 $ ?4,R48 s (1.n 1 04) s '\81,7/ih $ '14?,9n M iscellaneous tlill l'ayment s $ !>l0,0bl $ b9,/lb $ 1!>0,::1::l!>.1 b $ l ,bl l:i,1'1::l $ 1, /9!,, 1!>::l Ta>:es l evied $ 18 3,8 09 $ 58 ,6 30 $ 1 27, l n .22 $ 18 5,809 $ 58, 630 Ta>: Billing Adj ustments s (7,011) $ - s (7,010.9 2) $ (7,011) s - Tot al Taxes Collected $ 4,97} $ 1, 1G7 $ J ,80G.1G $ 4,973 $ 1,1G7 Taxe, Oul~l~11di11~ $ 173,826 $ 57,464 s 116,362.14 s 173,826 s 57,464 Write Off Request $ 44,344 $ - $ 44,344 $ :;90,)42 $ - Disconnect Summary Re port Jun-lJ Ju1. ,1 , .. .. ~l:D· l ~ CJ<t·lll No-'i'•UI l)e(.• } 1 JJn-1 9 l-eb-19 .,,~ Mar-19 M'.lr-~ Mt'Y·l!I Jun-l Y '));t %of cui tcot 'fool Tul;d $Cul ,.,. ')~ ');~ .~5~ ·m; i;~; ~1'S ~•J% ii1. ~·~ ,;i ~ !:17% qi,;, ')0~ ·~ ·::t~ 3;;r ,\'l* :-21; ~t¥. !e:~; <;4'1, ~6~ <;6~ l nl,11l'k1-,~ l.vi1il;1hl,• lo ., ,., ., t:ut "' Jt.in-16 " Jul-ll ""i·18 '1 Sep-18 ll Oct-18 NOV·18" Dtt·M " Ji n-1 9 ll re~ l9 Mar-19 i; al r.cay-H ll Jun-19 .t.• ~rage A«ount:s<ut .,, """'' Pi~ nu,· " Jt.in•lJ '' Ju1. ,1 , .. .. ·" ~! O· l ~ .'i1 CJct·lll " No-'i'•UI l1 l>e(.• 11 JJn-1 9" U, l-eb-19 Mar-19 '7 ·" M'.lr-~ .'iq Mt'Y·l!I " Jun-l Y l\w rage M touncs .t.•,'9llable to Cot h r n.,v '\( ·" ·" ·'' .., ;,, ; ,; ·" ,, loUl on 01ii:inol li'1 "L l ll~ !.4-1:t 1~•1 ::!l }l,,r.l /.)1 1·1l ii ·1U ·10/ " l u:i: 11, 1~1:s " l lJ:I~ .. lot.ii Son orieini l Ii u: 'S l ~L, ) .!ll, /} $1, ~,,}/ :l.:-i $l~,~:,.;.~ $1.>J,~l•!.~~ $J❖t,,'J .$-1 $llJ ,:!:1i/J<J Sur.:.~ .\d 'SH:i.'il:IU ,l ,;11-1,11J.Jl• $ :1$-l,tl/il.,2 $ lil:l,~IU~ $:t:..:;., ~'-1-•JI.,> $Zii,U!.~ ToUl.t.ctuel cui t <ut loUI S of l\ttui l t ut l(fil ~-~· ,.., ,u 10; ~ ,5111,!l::tUJ $ 1/i!\H U ~ $n:t,Ci;(l., , $ U ::t, '\4U A $1U.,qi~.1., s1,;s_ ❖32 4!2 :11'-$ )~15 , 1005 11:IS .o'.".<11 ) 100,61?,.~;,, ,51?~5'11,45 .~ 11?, >.~5.l~ $¥1.\,,;,;,,5," $??1,<;6i,." $'4~.:~.v u $;11,.Mi.'ia1 10)2 Average Disconnects -- ... -- -- -_,_51 ,_51 _52--50,_ _52--50 51 52 51 55 44 40 "I31"·25I 43 33 n- n 36 -~ 57 58 52 51 59 58 - ::: Ill .. 48 45 _,_ ... - l 29l • Average Accounts Cut Per Day • Average Accounts Available to Cut Per Day

Work Orders Processed 2,500 Finals * Initials * Check Reads * Verify Off * Medicals * Misc. 2,000 1,500 1,000 500 0 I t Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 • Series1 t 1,795 1,962 2,116 1,539 1,790 1,614 1,432 1503 1,380 1,687 1,572 1,753 1,686 Payment Agreements / Extensions 600 500 400 300 200 100 0 'b '.',,'b 'b 'b 'b 'b 'b 0) 0) 0) 0) 0) 0) ~"> ~ (:f"> ~;\! •;\! No;\! <J"> ~"; ~"; ~"; ~"; ~'> ~"; ~ ~ ~ '?~ o ~o <:;)<,; ...,'?' «,~ ~'?' ~ ~~ ~ ~ I Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 [· Series1 410 483 562 465 570 395 527 541 510 446 479 457 408 I CUSTOMER PAYMENT USAGE 80,000 60,000 40,000 20,000 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box • 2019 YTD 22,982 47,778 200,374 2,519 23,029 • 2018 YTD 22,384 52,216 194,532 2,446 22,473

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number of New Month outages customers Sept 17 64,235 Services Sept 17 137.01 Oct 17 59,890 May 17 5 148 May 17 58 Oct 17 129.11 Nov 17 56,552 June 17 7 3084 June 17 25 Nov 17 98.13 July 17 19 2556 July 17 90 Dec 17 108.57 Dec 17 62,992 Aug 17 8 1466 Aug 17 24 Jan 18 116.70 Jan 18 67,204 Sept 17 2 1094 Sept 17 31 Feb 18 106.55 Feb 18 55,759 Oct 17 5 2311 Oct 17 83 Mar 18 61,286 Nov 17 7 176 Nov 17 41 Mar 18 101.78 Dec 17 2 261 Dec 17 25 Apr 18 100.68 Apr 18 55,574 Jan 18 4 263 Jan 18 17 May 18 127.43 May 18 63,188 Feb 18 1 32 Feb 18 89 June 18 146.76 June 18 68,290 Mar 18 29 3635 Mar 18 52 July 18 78,686 Apr 18 6 521 Apr 18 48 July 18 160.51 May 18 5 301 May 18 46 Aug 18 165.16 Aug 18 82,843 June 18 9 315 June 18 18 Sep 18 160.41 Sep 18 70,142 July 18 3 972 July 18 34 Oct 18 61,417 Aug 18 4 87 Aug 18 81 Oct 18 134.70 Sep 18 5 1331 Sep 18 43 Nov 18 102.85 Nov 18 57,164 Oct 18 4 123 Oct 18 47 Dec 18 102.40 Dec 18 60,284 Nov 18 6 46 Nov 18 69 Jan 19 117.57 Jan 19 65,342 Dec 18 5 5 Dec 18 11 Feb 19 57,306 Jan 19 1 1 Jan 19 29 Feb 19 111.72 Feb 19 1 3 Feb 19 23 Mar 19 106.88 Mar 19 59,310 Mar 19 0 0 Mar 19 22 Apr 19 91.74 Apr 19 52,734 Apr 19 5 277 Apr 19 77 May 19 138.05 May 19 60,603 May 19 3 148 May 19 18 Jun 19 68,769 Jun 19 11 418 Jun 19 23 Jun 19 146.50 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 19 YTD FY 18 FY 17 39.13 42.07 29.59 Outages Average Response Time Goal is less than 30 minutes Month Year-to-date Month Year-to-date 11 43 32.27 Minutes 28.57 Minutes PROGRAM UPDATES JUNE 19 JUNE 18 FY19 YTD Tree Trimming 421 527 3741 Number of Oil Releases 1 1 2 Lost Time Accidents – All Electric Utility Divisions 0 0 1 New Services 23 18 434

Fleet & Facilities Management June 2019 Fleet Maintenance PM Work Orders Completed: 30 Number of Tire Repairs: 4 Number of Road Repairs: 6 Other Work Orders: 70 Repair Hours: 212.3 Road Repair Hours: 4 Total Work Orders: 100 Fabrication Hours: 13.5 Misc. Hours: -14.3 PM Hours: 75.5 # Of Scheduled PM’s: 25 # Of Scheduled PM’s: Completed: 9 Major Program Updates June June MEASURE 2019 2018 DIFFERENCE Fleet Maintenance - Scheduled Preventative 9 out of 25 0 out of 26 Maintenance appointments 36 % 36 % 0% being kept (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 24 out of 25 27 out of 28 completed within 5 days -0.43 % 96 % 96.43 % (Quantity and Percentage) Facilities - Emergency work orders completed within 2 5 out of 5 5 out of 5 0% days (Quantity and 100 % 100 % Percentage)

HUMAN RESOURCES June 2019 June July Aug Sept Oct Nov Dec Jan Feb Mar. April May June Total Category 18 18 18 18 18 18 18 19 19 19 19 19 19 Caucasian* 291 287 291 293 289 286 285 289 290 294 292 295 297 n/a Minorities* 76 76 77 80 82 81 80 80 80 80 80 78 78 n/a Hired 1 1 6 10 3 1 1 6 3 5 2 3 4 46 Terminated/Resigned/ 1 5 1 3 6 5 3 2 1 1 4 2 3 37 Retired/Other Transferred/Promoted 0 2 0 0 2 1 2 1 0 1 1 1 3 11 Jobs Posted 3 1 3 2 18 2 4 7 4 3 1 11 2 61 Workers Comp. 3 2 1 4 1 3 2 4 2 5 2 5 1 35 Injuries Workers Comp. 250 199 11 61 124 40 69 113 77 20 104 196 160 1424 Hours *349 Full-time Employees: Part-time Employees: 26 (3 Pitts Center, 1 Recreation, 15 Library, 7 Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Motor Equipment Operator I -Water/Wastewater, Arborist, (2) Groundworker, Records Unit Supervisor Position Terminated/Resigned/Retired/Other: Motor Equipment Operator I – Wastewater, Police Clerk II/III, Accountant II Positions on Terminal Leave: Police Officer – July, Police Officer – September, Custodian – October Recruitment Information (June) Position Total Female Male Unkn Black White Asian/ Amer Two/ Unkn In Out Unkn * Pacific Indian/ More Dover Dover Island Alaskan Native Motor Equipment 13 - 6 7 3 3 - - 7 - 7 6 - Operator I – Wastewater Civil Engineer I 13 - 2 11 - 2 - - - 11 - 13 - *Resumes come from Indeed do not always list address Open or Currently Recruiting* Open or Currently June July Aug Sept Oct Nov Dec Jan Feb March April May June Recruiting by Dept. 18 18 18 18 18 18 18 19 19 19 19 19 19 Electric 8 8 8 7 8 8 8 6 6 6 7 7 6 Public Works 6 8 8 10 9 10 11 11 11 9 7 6 4 Police 4.5 6.5 4 0.5 2.5 2.5 3 4 4 2.5 4.5 5.5 5.5 All Other Departments 6.5 7 8 10.5 12 12.5 11.5 6 7 8.5 7.5 6.5 7.5 Totals 25 29.5 28 29 31.5 33 33.5 27 27 26 26 25 23 *Not used for Budgeting Purposes Electric: Lineman 1st Class (2), Lineman 2nd class, Electric Meter Technician Crew Leader, Engineering Services Superintendent, Electrical Engineer Public Works: Civil Engineer, (2) Motor Equipment Operator I (Water), Crew Leader - Sanitation Police: (3) Cadet, Parking Enforcement Officer, Police Officer, Chief of Police, Police Clerk I All Other Departments: Central Service Director, (2) Accountant II, (2) Library Assistant (PT), Library Assistant (FT), Librarian I (PT), Store Keeper/Buyer I (PT), Mechanic I, Service Center Clerk I PT (Recreation)

HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 15.36 10.33 3.81 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 .54 1.92 1.36 .27 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 7.41 5.98 2.18 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 4.39 2.45 1.09 Other - - - - - - - 1.65 .54 .27 2012 Healthcare cost sharing implemented; 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development; 2018 RIF in Electric Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 2018 2019 Total Number of Employees Separating from 21 25 38 37 21 42 32 56 38 14 Service Average Number of Full-time Employees 362 356 333 325 331 333 340 337 340 345 Average Number of Part-time Employees 16 15 12 14 18 24 28 28 28 28 * Healthcare cost sharing implemented Workers Compensation Cost CY 2019 - Customer Service $9 Department Parks & Rec $7 Electric T&D I $2 - Grounds $113 Life Safety $6 - Police $93 Power Plant $6 Water/Wastwater $47 City Manager Office $15 Total Cost (In thousands) Total: $298,000

INFORMATION TECHNOLOGIES Service Requests Resolved 70 63 65 60 52 51 47 47 47 48 50 41 44 45 41 36 39 38 39 41 40 33 29 31 29 30 26 20 10 0 • Requests Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 • Completed Programming Requests Completed 50 46 46 41 41 41 41 39 38 40 34 34 32 32 34 34 31 32 30 30 28 27 30 24 24 24 25 24 24 20 10 0 • Requests Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 • Completed Page Views - City of Dover Web Page 35,000 30,000 25,000 Pages Viewed 24,783 30,971 25,808 27,702 27,304 27,006 24,901 26,784 20,000 27,108 27,603 26,691 28,996 25,888 15,000 10,000 5,000 0 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Noteworty: Prepared Munis for fiscal year change Planning penetration testing started with external scanning complete. Tyler ERP Phase 2 (HR/Payroll) is in progress / Go live pushed to October Tyler ERP Phase 3 (Property Tax/General Billing) is in progress / Go live pushed to September Property Tax Bills were prepared for a July 1st printing from HTE Tyler Phase 4 and Phase 5 start is on hold until Phase 1, 2, and 3 are complete. Working on Windows 10 upgrades Server Room backup power supply replacement is in place

June 2019 Monthly Report Highlighted Special Events & Attendance: "In Harmony..." Concert: The Bratcher Project 150 DASEF: Footsteps on the Moon: Looking Back & Dreaming Ahead 85 STEM Makerfest 150 PUBLIC LIBRARY Touch a Truck Program (2) 110 Total Items Checked Out: 31,903 Programs: Offered Attended E-books: 3,510 Adult 86 901 New Library Cards: 462 Teen 12 124 Children 34 1,083 Library Card Holders: 31,997 Job Center 28 159 Service Area Population: 62,527 Passport 196 Library Visitors: 23,991 Services: Income $8,303.20 Received: Meeting Rooms Usage: 491 Computer Users: 4,507 Wireless Users: 1,612 Items Loaned to/Received from Other Libraries: 7,126

Parks & Recreation June 2019 Monthly Report Parks & Recrea on Highlights  Master Planning for Dover Park. Staff has secured a paver and new goals for the basketball court, secured signage vendor and focused on tennis court fencing & court surfacing repairs vendors  Schu e Park Master Plan. This project is under review.  Youth Summer Basketball League is a slam dunk this summer with 156 youth ranging in age from 6 ‐ 13 years. Come over on a Saturday morning to see these kids in ac on on the court!! A special thank you goes out our volunteers coaches.  Performing Arts on The Green ‐ Con nuing to be a crowd pleaser, we hosted Wall of Cain, Caroline Hermance, Vaugh Bratcher Project and the ever popular Honeycombs in June. Be sure to thank Eden Hill Medical as they were this year’s GOLD sponsor. Each Thursday now thru Sept. 5, be sure to join us at 7 PM on The Green for this evening of family fun. In the event of bad weather, we have been moving the concerts inside to the John W. Pi s Recrea on Center.  Park Maintenance Staff ‐ Among other assigned du es the maintenance crew performed the followingt Stained tops of picnic tables in various parks; Con nued to prep the so ball fields and soccer fields for league play; Cleaned and dragged the sand at Silver Lake; Painted the gate at Dover Park; And stage set up for rentals and city events. Bicycle/Pedestrian Subcommi ee ‐ Mee ng on June 18, the subcommi ee members discussed pedestrian issues, the Dover Treasure Hunt, heard topic related construc on project updates from DelDOT, and heard a plea from Mr. Asay to make changes to the Senator Bikeway plans (a state project) and heard a presenta on from Mr. Diaz about projects planned for Route 8. Silver Lake Commission ‐ Mee ng in June, the members heard from Public Works, coordinated the dates for the annual lake draw down and heard from Dover Police Dept on safety measures for the lake. The meet again in September. June 2019 - John W. Pi Pitts Recrea Recreation Center June 19 FYTD 19 June 18 FYTD 18 Fitness Classes 105 1,223 38 840 Leagues 2,679 44,267 2,241 47,567 Mee ngs, Rentals, Summer Camp Fun 2019 220 7,246 45 3,493 Events Enrichment Classes 32 775 10 161 Recreation Revenue Breakdown FY19 ,. . .._, • Leacues • t:1,uikl1ne & tteld Kentals • y CJJl h COnr"l ~ tions/tSW June (indoor/outdoor) League Programming Par cipant Count Ac vity Par ci- Spectators Loca on pants June 2019 FY19 June 2018 FY18 Field Hockey 2226 1808 Dover High School General Recrea on 772.00 General Recrea on 369.00 Soccer League 467 1141 Schu e Park Leagues 3,300.00 Leagues 22,083.00 Basketball Park Rentals/Permits 1,225.00 Building & Field Rentals 500.00 456 607 JWP Gym League Camps 8,514.00 Camps 1,865.50 So ball League 2377 3415 Schu e Park Youth Connec ons/CSW $9,764.85 Youth Connec ons/CSW 3,396.50 Sport Camps 130 Schu e Park

PUBLIC WORKS Construction Inspection Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court The Grande, Building 4 Chestnut Grove Chesapeake Utilities Dover Campus Clearview Meadows Eden Hill Medical Center Eden Hill Century Engineering Building Nottingham Meadows Leander Lakes Patriot Village Eden Hill Commercial Center Tall Pines Blue Hen Apartments The Arbors Lidl’s Grocery Store MRMS Building Capital Station Dunkin Donuts 90 Saulsbury Road Sanitation Monthly Total Refuse Sanitation Hours (Tons) 700 612 1000.00 600 532 900.00 496 800.00 700.00 500 - I - - - - - - 418 - - 1-------------- === =~ - = 388 j Jj 600.00 500.00 400 400.00 300.00 300 200.00 100.00 0.00 June 18 July 18 Aug 18 200 ------~ ---L.....___ 154 100 Sept 18 Oct 18 Nov 18 Dec 18 ----- '-- I----- .._ I---- '-- ----- Jan 19 Feb 19 March 19 April 19 May 19 June 19 0 Bulk Collection Mechanized Hand Trash Collection Collection • Bulk • Rear Loaders • Automated • JUNE • JUNE

Sanitation JUNE 19 FYTD 19 JUNE 18 FYTD 18 Trips to DSWA Sandtown Landfill 141 2,214 182 2,411 Total Tonnage to DSWA 1,159 13,083 1,124 13,260 90-Gallon Containers Delivered 32 444 55 671 300-Gallon Containers Delivered 1 57 0 0 Total Man Hours-containers Delivered 29 511 20 257 CURBSIDE RECYCLING STATS MONTHLY TOTAL # OF TOTAL # OF ACCOUNTS WEIGHT/LBS. AVE. LBS. CANS COLLECTED June 2019 19,344 9,672 263,600 13.63 Streets JUNE 19 FYTD 19 JUNE 18 FYTD 18 Signed Installed 2 57 3 64 Signs Repaired 10 106 7 104 Curbs Painted Yellow (feet) 0 27,577 3,109 21,660 New Post Installed 10 60 4 48 Storm Catch Basins Repaired 0 16 3 27 Storm Catch Basin Repairing (Hrs.) 0 48 14 107 Storm Catch Basins Cleaned (LF) 412 757 537 739 Storm Catch Basins Cleaning (Hrs.) 10 32 7 21 Hot Mix Patching (Tons) 0 9 0 11 Hot Mix Patching (Hrs.) 0 8 0 12 Cold Mix Patching Hrs.) 8 154 19 123 Concrete Work (Hrs) 49 148 74 180 Concrete Patching (Cubic Yards) 11 30 13 25 Ditch Work (Hrs). 0 1 0 0 Street and Alley Maintenance (Hrs) 0 57 0 23 Street Sweeping (Miles) 1,855 7,018 1,564 9,255 Street Sweeping (Cubic Yards) 121 621 76 698 Leaves Collected (Cubic Yards) 0 11,156 0 11,804 Leaf Collection (Miles) 0 6,491 0 6,125

GROUNDS Work Orders Total Work Orders = 7 General = 1 Arborist = 6 Arborist Crew June 2019 June 2018 Trees Trimmed 124 12 Trees Removed 10 0 Stumps Removed 4 2 Trees Planted 0 0 Root Pruning 2 0 Arborist Crew - Tree Crews worked on trimming street trees and removing trees. - Repaired 2 Strands of light across Loockerman St. Beautification Crew - Weeding of flower Beds - 200 pots were put out by DDP on Loockerman St. - Watering of baskets every other day. Mowing Crew - Continue mowing routes at per the schedule - Sharpen blades and serviced mowers on day where mowing couldn’t be performed. Litter Removal -Litter is being picked up on City properties as per the weekly schedule. -Litter person has been diligent in the reporting of destruction in City parks. - Supplied trash cans to Loockerman way Park for farmers market and Old Dover High School. Miscellaneous - Cleared 8 manholes for Water/Wastewater. - Cleared wooded area at Hamlet Park of downed trees. - Sprayed sidewalks downtown areas. GEOGRAPHIC INFORMATION SYSTEMS (GIS) Electric Created a Light Pole Collection feature class and loaded it into existing Collector App for data collection. Library Printed multiple posters for the Library's summer events. Library Printed more posters for the Library's summer events. Parks and Recreation Created a map of the Silver Lake beach area for a meeting. Planning & Inspections Created a map of the proposed expansion area for the DDD. Public Works Created multiple databases and a spreadsheet for a Water Consumption Project Public Works Update all applications for Firefly event. Public Works Monthly DSWA Billing database update. Public Works Updated the Parcels, Rentals, and Active AHIs layers for the month. Public Works Created two 8.5"x11" maps of the City's Water and Wastewater CPCN boundaries. Public Works Bi-Monthly Recycling Update Public Works Created a map of the grass areas maintained by Grounds/Parks & Rec/Contractors Public Works Monthly Recycling Update

ENGINEERING SUMMARY Major Program Updates JUNE 19 JUNE 18 DIFF FY19 YTD FY18 YTD State and Federal Violations 0 0 0 0 Water Quality Complaints 9 6 +3 93 100 Plan Review Completed Within 30 days of Submission 10 6 +4 82 88 OPERATIONAL SUMMARY Task JUNE 19 JUNE 18 CURRENT FY Water Production - Daily Average 5,703,733 4,449,167 1,897,375,000 Average Field Response Time (goal is <30 minutes) 17 15 18 Water Mains Repaired 2 0 22 Water Service Lines Repaired 2 2 23 Wastewater Mains Repaired 0 0 1 Wastewater Service Lines Repaired 1 0 20 Sewer Lines Flushed - linear feet 68,123 57,441 612,266 Sewer Mains Videoed -linear feet 5,892 2,163 17,331 Sewer Manholes Cleaned 334 249 2,932 Total Fire Hydrants in Service 1,839 1,839 1,839 Total Water Meters in City Distribution System 13,555 13,421 13,555 May 18 June 18 July 18 Aug 18 Sept 18 Oct 18 Nov 18 Total Water Production 129,854,000 133,475,000 164,472,000 199,107,000 176,819,000 173,728,000 140,751,000 Billed Consumption 110,219,000 115,304,000 115,304,000 166,399,000 186,664,000 155,467,000 140,980,000 Total Flow To County 186,816,000 170,623,000 171,703,000 138,711,000 156,820,000 200,523,000 179,740,000 City Readings 178,798,232 178,748,559 150,646,638 146,729,718 149,355,651 170,345,034 151,542,297 Dec 18 Jan 19 Feb 19 March 19 April 19 May 19 June 19 Total Water Production 138,024,000 134,672,000 130,000,000 160,520,000 144,473,000 163,697,000 171,112,000 Billed Consumption 125,169,000 126,033,000 124,038,000 125,349,000 136,797,000 141,380,000 138,786,000 Total Flow To County 219,743,000 176,479,000 172,258,000 184,046,000 190,226,000 150,963,000 147,233,000 City Readings 146,223,823 171,039,226 145,263,284 179,421,275 174,138,401 177,412,717 174,094,558

City Planner’s Monthly Report Department of Planning & Inspections JUNE 2019 Planning & Inspections Highlights Some Items to Call to Your Attention Dover continues to enjoy steady growth in housing, retail, health care and gen- eral business categories, but with a general slowing of both permit and construc- tion activity observed in June.. Commercial construction was particularly low in June with only $166,000 in new construction permit value added, bringing the Year-to-date total to just over $28 million. Commercial projects receiving Tem- porary/Permanent Certificates of Occupancy included Aldi, DGKP Office/ Warehouse, Fordham Brewery, and fit-outs for Supercuts and Village Optical in the Capital Station complex. The slowdown may reflect the large number of on- going construction projects which were previously permitted. The City continues to talk with prospects for new buildings and potential businesses. Significant residential projects include the issuance of Building Permits in Vil- lage of Cannon Mills, Clearview Meadows TND, and several lots in other areas of the City, and Temporary/Permanent Certificates of Occupancy for dwellings in the Village of Westover PND, The Arbors and the final stages of the Leander Lakes project. Residences at 938 Shank Road and 33 S. Queen Street were declared Dangerous Buildings at hearings before City Council on May 6th. Both properties were de- clared dangerous and ordered demolished. An additional three properties are to be heard by Council on July 1, after which they may be ordered demolished. Four other properties are being readied for Council consideration in August.

PROGRESS IN PICTURES “ALDI” — 10 N DuPont Highway 30 N DuPont Highway—Suite 2 30 N DuPont Highway—Suite 3

PROGRESS IN PICTURES The Arbors— 1051 College Rd. WAWA (Renovations) — 2800 N. •C DuPont Highway DGKP — 1351 West North Street, Suite 101 Fordham Brewery (Tasting Room Reno- vations) - 1284 McKee Drive

PROGRESS IN PICTURES Leander Lakes 201 Bliss Bayou I > CLEARVIEW MEADOWS 342 Blue Coat St. 346 Blue Coat Dr. 720 Marta Drive

Planning & Inspection Revenues FY2019 Actual Revenue Stream FY2019 Budget (YTD) June % of Budget Business License $1,470,000 $ 1,437,531 98% MH/Trailer License $19,000 $ 16,883 89% Building Permits $800,000 $ 510,192 64% Cert. of Occupancy $16,000 $ 15,645 98% Public Occupancy $25,000 $ 25,323 101% Lodging House $14,000 $ 13,083 93% Plumbing/Heating/ $115,000 $ 126,110 110% Rental Inspection $437,000 $ 406,912 93% Miscellaneous $30,000 $ 29,711 99% Fire Protection $70,000 $ 79,918 114% Code Enforcement $35,000 $ 32,142 92% Vacant Building $250,000 $ 176,367 71% Total P&I Revenue $3,281,000 $ 2,869,817 87% 30-Jun-19 PERSONNEL AND TRAINING • Dawn Melson-Williams attended the following training sessions: Historic Preservation Symposium on June 26th with sessions on the National Register of Historic Places and Building Elevation Practices; and the Board of Adjustment Workshop as part of the Dela- ware Planning Education Program by the Institute for Public Administration on June 27 th. PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For June 2019, Planning Staff was involved with review of 58 and 14 Certificates of Occupancy per- mits. This results in a 2019 calendar year-to-date total of 456 Permits and Certificates of Oc- cupancy (2018 calendar year-to-date total of 586 Permits and COs compared to 564 for 2017). Staff also reviews new applications for Business Licenses and Rental Dwelling Per- mits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended. • The Planning Office continues to be involved in the Restoring Central Dover Community Plan implementation. Especially through participation in various working group commit- tees. • Planning Staff continues Dover’s Downtown Development District program management. An Annual Report was just submitted on the DDD Program activities. 2019 Comprehensive Plan The Planning Office continues the planning and research necessary for the update of the 2008 Comprehensive Plan. Project information and Preliminary Draft documents and maps are available on the Comprehensive Plan website: https://www.cityofdover.com/2019- comprehensive-plan. Preliminary Draft #2A Goals & Recommendations (2.28.2019) is avail- able for review. Planning Staff continues to focus on drafting of the plan text, formatting, and other internal reviews. A Historic District Workshop Event was held on June 20, 2019 as an educational event on Historic Districts and as opportunity for comments on an early draft of the Historic Preservation Chapter of the Plan. CONSTRUCTION ACTIVITY • Construction activities are in the final stages at the multi-family residential projects in- cluding Leander Lakes Apartments (S-12-18) and The Arbors. • There is residential construction activity continuing with permits issued this month for a house in the Downtown Development District area. Construction activity continues in the Village of Cannon Mill PND, Clearview Meadows PND and on several lots in other ar- eas of the City. • Certificates of Occupancy were issued to the following: four (4) one-family detached dwelling units in Clearview Meadows PND, a one-family detached dwelling in Village of Westover PND and Building 9 in Leander Lakes Apartments. A Temporary Certifi- cate of Occupancy was issued for The Arbors, a senior housing apartment complex. • Building Permit was issued for another tenant fit-out for a building in the Capital Station complex and for other renovation projects. • The Temporary Certificate of Occupancy were renewed for the Aldi at Capital Station. Certificates of Occupancy were issued to an office space in the DGKP Office/Warehouse Building at 1351 W North Street (S-18-01); for renovations of the WAWA at 2800 N. DuPont Highway; renovations of the tasting room at Fordham Brewery; and for tenant fit-outs of Supercuts and Village Optical in Capital Station.

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on June 17, 2019. The next Planning Commission meeting is scheduled for July 15, 2019. An Update on the project activities for the 2019 Compre- hensive Plan was presented. The following applications were considered: • C-19-02 Duplex at 106 Willis Road – The Planning Commission took action to ap- prove a Conditional Use/ Minor Subdivision Plan to permit the subdivision of a 7,500 SF parcel into two lots (Lot 1 and Lot 2) of 3,750 SF each. The Conditional Use is to permit construction of a duplex unit on each lot for a total of two dwelling units. The property is zoned RG-2 (General Residence Zone) and is located on the west side of Willis Road to the north of East Division Street. • S-19-10 Parking Area of Dover Community Pharmacy at 1035 South Governors Ave- nue – The Planning Commission began consideration of the Site Development Plan for an additional 5,700 SF of pavement in the existing parking lot area at the rear of the building containing Dover Community Pharmacy. The project is to create a total of seventeen (17) total parking spaces for the site. The subject property is 0.35 +/- acres located on the east side of South Governors Avenue, south of Wyoming Avenue. The Planning Commission deferred action on this Application seeking additional infor- mation on paving encroachment, drainage, and landscaping. It is noted that construc- tion commenced prior to authorization or permits. • S-19-11 Lion of Judah Ministry Church at 951 White Oak Road – The Planning Com- mission began consideration the Site Development Plan to permit construction of one- story 5,000 SF place of public assembly (church) building and associated site improve- ments until the next meeting. The property is located on the north side of White Oak Road and east of Halsey Road. This property was rezoned from CPO (Commercial and Professional Office Zone) to IO (Institutional and Office Zone) by City Council at their November 13, 2018 meeting (Z-18-02; Ordinance #2018-08). The Planning Commis- sion deferred action on this Application seeking additional information regarding the location on an existing fence and property boundaries. Board of Adjustment The Board of Adjustment did not meet on June 19, 2019. The next Board of Adjustment meeting is scheduled for July 17, 2019. Historic District Commission The Historic District Commission met on June 20, 2019 and discussed a variety of up- dates. The next Historic District Commission meeting is scheduled for July 18, 2019. A City of Dover Historic District Workshop Event was scheduled from 4:00 pm—6:00 pm in the City Hall Council Chambers & Lobby as well as a Presentation at 5:00pm.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY18 Projects • The FY19 Community Development Block Grant Action Plan was submitted to HUD for approval on May 15, 2019. • Consultants for the Analysis of Impediments for the State of Delaware are currently working on the Draft Fair Housing Plan expected to be released late this summer. • The City received a satisfactory monitoring review with no findings from HUD for Davis Bacon com- pliance. Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Seven families have purchased homes in the City. This project is complete. Dover Interfaith Mission for Housing CDBG funds will be used to provide operations cost for the shelter. This project is complete. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance services for homeless households within the City. Four families were issued motel vouchers for 30-day hotel stays. Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner-occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to eliminate housing conditions that threaten the health and safety of low-income homeowners. Two (2) single family homes have been reno- vated, and one home is currently being renovated. Emergency home repairs have been completed on sev- en (7) single family homes. Habitat for Humanity CDBG funds will be used to complete exterior renovations to existing owner-occupied homes in the Re- storing Central Dover Revitalization area. One single family home has been renovated. June 2019 (FY19) TOTAL FOR FY19 New Home Permits Issued 1 114 Value of Commercial Projects $166,355.00 $28,025,963.00 Downtown Incentives (Fees $1,313.00 $18,661.00 Waived)

Code Enforcement Activity—June 2019 Case Type # cases current # cases % staff initiated % staff initiated month YTD (July current month YTD 2018 to June 2019) No valid Rental Permit 1 231 100% 98% No valid Building Permit 1 60 0% 71% Tall grass and weeds 33 599 82% 70% Unregistered vehicle 6 119 80% 78% Abandoned vehicle 4 48 75% 80% Annual Housing Inspection 35 372 78% 76% Property Maintenance – 22 288 55% 60% Exterior Electric Termination 12 107 98% 96% Dover Code of Ordinances 30 295 47% 66% Zoning 1 23 100% 86% Total Cases Opened 145 2142 Total # of Inspections For 287 Month Dangerous Buildings, Vacant Buildings & Demolitions  938 Shank Road—Condemned as unfit for human occupancy in October of 2018. Coun- cil approved Staff’s recommendation of demolition and bids are being sought for the dem- olition of the dwelling and the removal of asbestos containing materials.  33 S. Queen Street—Lien search requested. Condemned as unfit for human occupancy due to the numerous code violations. Staff is moving forward with taking the property to Council as a dangerous building. Council Date is set for May 6, 2019. Council approved Staff’s recommendation of demolition . Currently, the owners have submitted a permit application for the demolition of the struc- ture which should occur mid-July.

Building Inspections & Licensing Summary July 2017— July 2018– Current June 2019 June 2018 June 2018 PERMITTING AND LICENSING Permits Issued JUNE (2019) JUNE (2018) FY 19 FYTD 19 FY18 FYTD 18 Administrative Permit 1 27 4 43 Building Addition/Renovation Permits 25 365 31 332 Building Permits 12 242 38 342 Demolition Permits 5 31 3 42 Fence Permits 10 138 18 134 Fire Prevention Permits 5 83 8 128 Mechanical Permits 22 460 99 713 Plumbing Permits 14 455 44 624 Sign Permits 9 171 8 158 Swimming Pool Permits 4 12 5 12 Subtotal 1984 2528 Business Licenses 42 2243 48 2309 Merchant Licenses 3 384 3 388 Contractor Licenses 29 1292 27 1276 Subtotal 3919 3973 Lodging House Licenses 0 53 1 52 Public Occupancy 29 526 16 475 Rental Dwelling 27 3582 29 3328 Subtotal 4161 3855 Manufactured Homes 3 358 2 372 BUILDING INSPECTIONS Inspections JUNE (2019) JUNE (2018) FY 19 FYTD 19 FY18 FYTD 18 Building (Inspections/CBI/Site Meetings) 282 4864 421 5726 Plumbing/Mechanical 205 6363 687 7402 Certificate of Occupancy 14 234 26 305

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated one (1) incident during the month of June. A team member has been deployed which has caused annual inspections to slow down due to only two employees currently being in the office. Staff was onsite during Firefly weekend to en- sure that the citizens and visitors had a safe en- vironment. Thank you to the Code Enforcement staff who assisted during this event. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 0 176 226 Deficiencies From the Above Inspections 0 600 865 Fire Code Violations/Deficiencies/Complaints 3 417 310 C/O & Fire Equipment Acceptance Tests 1 118 153 Meetings & Walk Through 19 209 240 Fire Plan Review & DAC 13 127 168 Month Year to Date Previous Year to Date Accidental N?A 24 totaling $493,250 28 totaling $234,800 Undetermined N/A 14 totaling $438,001 7 totaling $2,548,510 Incendiary 1 totaling $3000 12 totaling $18,601 20 totaling $309,002 Arrest Made with DPD 0 2 2 Investigation Time 5 hours 116 hours 159 hours Injuries 0 2 3 Deaths 0 0 0 Please feel free to contact our office at any time with any questions or concerns. Thank you!

PRELIMINARY t

Finance Department & Procurement and Inventory Monthly Report June 2019 CITY OF DOVER ACTIVITY REPORTS JUNE 2019 - PRELIMINARY FINANCE DEPARTMENT ACTIVITY LEVELS FY18 YTD FY19 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 6,868 7,054 Total Amount of All Deposits $ 129,700,350 $ 136,029,578 Other Activity Number of Pay Periods 26 26 Number of Payroll Checks & Direct Deposits Issued 10,136 10,114 Number of Pension Checks Issued 3,068 3,087 Total Pension Benefits Paid - Defined Benefit Plan $ 5,485,165 $ 5,545,971 ACCOUNTS PAYABLE Number of Check Vouchers 6,556 6,454 .________ Number of EFT Vouchers Vouchers Dollar Amount Disbursed ________L_______jll._______ $ 2,630 75,494,617 $ 2,770 78,945,683 FY18 YTD Wages FY19 YTD Wages $209,035 $206,739 $261,402 $99,162 $830,425 $920,801 $721,626 $583,232 $598,844 $615,137 $1,396,777 $1,163,394 $1,489,699 $1,510,157 $16,838,716 $17,550,818 Regular All over time ..•Regular All over time Vacation Vacation Sick Terminal Leave - Retiree Vacation/Sick Payout ... Sick Terminal Leave - Retiree Vacation/Sick Payout Personal Personal • Other • Comp Time Other • Comp Time Page 2

Finance Department & Procurement and Inventory Monthly Report June 2019 City of Dover General Fund Summary Fiscal Year to Date (June 2019) - PRELIMINARY Revenues Budget Revised Budget Actual % Property & Transfer Taxes $ 14,733,700 $ 14,733,700 $ 15,086,453 102% Program Revenues 10,947,800 10,947,800 10,323,023 94% Utility Transfers 11,000,000 11,000,000 11,000,000 100% Grants 679,500 679,500 660,232 97% Interfund Services 5,640,100 5,640,100 5,136,617 91% All Other 1 978,400 978,400 926,180 95% $ 43,979,500 $ 43,979,500 $ 43,132,505 98% Expenditures Budget Revised Budget Actual % 2 $ 27,552,700 $ 27,778,200 $ 26,279,779 95% Program Expenditures Interfund Services 2 9,988,300 10,148,200 9,021,928 89% Debt Service 500,000 500,000 455,574 91% Post Retirement Benefits 1,894,900 1,894,900 1,894,900 100% Pension Fund Contributions 1,051,000 1,051,000 1,097,151 104% Capital Project Transfers 3,013,800 3,432,000 3,432,000 100% All Other 3 1,818,000 1,532,600 1,118,311 73% $ 45,818,700 $ 46,336,900 $ 43,299,643 93% 1 Includes Franchise Fees, Miscellaneous Revenues, Garrison Farm Rent,Verizon Grant and Other Reserves 2 Does not include payroll accrual 3 Includes DDP Contribution, Misc. Grant Exp., Bank and CC Fees, Street Lights Expense, transfer to Electric I&E, Other Employment Expense & Uncollectibles: Trash and Other Page 3

Finance Department & Procurement and Inventory Monthly Report June 2019 General Fund Revenues $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 --- $2,000,000 $- Property & Transfer Taxes Program Revenues • Budget Utility Transfers • Revised Budget Grants • Actual Interfund Services ••• All Other 1 General Fund Expenditures $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- • Budget • Revised Budget • Actual Page 4

Finance Department & Procurement and Inventory Monthly Report June 2019 City of Dover Water/Wastewater Fund Summary Fiscal Year to Date (June 2019) - PRELIMINARY Revenues Budget Revised Budget Actual % Customer Sales $ 14,150,400 $ 14,128,800 $ 14,163,823 100% Impact Fees 870,000 1,194,800 1,441,332 121% Rents 400,600 400,600 360,521 90% Miscellaneous 1 69,600 77,600 67,784 87% $ 15,490,600 $ 15,801,800 $ 16,033,460 101% Expenditures Budget Revised Budget Actual % 2 Program Expenses $ 4,044,400 $ 4,126,200 $ 3,675,988 89% Kent County Treatment Fee 3,750,000 4,627,300 4,444,059 96% 2 Interfund Services 1,764,600 1,764,600 1,699,190 96% Debt Service 1,131,700 1,131,700 1,135,658 100% Post Retirement Benefits 256,900 256,900 256,900 100% Capital Project Transfers 3,600,000 2,900,000 2,900,000 100% Electric I&E Transfer 298,000 298,000 298,000 100% General Fund Transfer 1,000,000 1,000,000 1,000,000 100% 3 Transfer to Impact Fee Reserve - 100,100 - 0% 4 All Other 98,000 62,200 42,207 68% $ 15,943,600 $ 16,267,000 $ 15,452,002 95% 1 Includes interest earnings, water & sewer penalties, customer installation fee, reconnect fees and miscellaneous income. 2 Does not include payroll accrual. 3 This is not done until the fund is reconciled/reviewed during the audit. 4 Includes: Bank & CC Fees, Bond Issuance Cost, and Other Employment Expenses. Page 5

Finance Department & Procurement and Inventory Monthly Report June 2019 Water/Wastewater Revenues $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Customer Sales Impact Fees Rents Miscellaneous 1 • Budget • Revised Budget • Actual Water/Wastewater Expenses $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses 2 Kent County Treatment Fee Interfund Services 2 Debt Service Post Retirement Capital Project Transfers Electric I&E Transfer General Fund Transfer - - Transfer to Impact Fee All Other 4 Benefits Reserve 3 • Budget • Revised Budget • Actual Page 6

Finance Department & Procurement and Inventory Monthly Report June 2019 City of Dover Electric Fund Summary Fiscal Year to Date (June 2019) - PRELIMINARY Revenues Budget Revised Budget Actual % Customer Sales $ 82,491,700 $ 82,494,900 $ 81,977,065 99% Distribution of Earnings (2,877,400) (2,877,400) (2,839,650) 99% All Other 1 951,200 957,600 1,567,898 164% $ 80,565,500 $ 80,575,100 $ 80,705,312 100% Expenditures Budget Revised Budget Actual % Power Supply & Generation $ 48,600,100 $ 48,542,500 $ 42,921,722 88% Electric Operating Div. Exp. 2 6,614,900 6,699,700 5,685,714 85% Interfund Services 3,875,500 3,875,500 3,437,427 89% Debt Service 1,584,700 1,584,700 1,476,216 93% Post Retirement Benefits 721,400 721,400 721,400 100% Capital Project Transfers 6,400,000 6,400,000 6,400,000 100% General Fund Transfer 10,000,000 10,000,000 10,000,000 100% Depreciation Reserve 2,500,000 2,500,000 2,500,000 100% Rate Stabilization Reserve - 2,000,000 2,000,000 100% All Other 3 2,184,800 2,167,200 1,892,255 87% $ 82,481,400 $ 84,491,000 $ 77,034,734 91% 1 Includes: Miscellaneous Revenue and Interest Earnings 2 Does not include payroll accrual 3 Includes Bank & CC Fees, Bond Issuance Costs, Utility Tax, Interest on Deposit, Legal Expenses, Green Energy, A/R Write-offs, Inventory Reserve, and Other Employment Expenses Megawatt Hours Sold & Purchased Budget Rev. Budget Actual Sales to Customers MWh (excl. Street Light MWh) 741,430 741,430 682,958 Sales per MWh $105.63 $105.63 $114.01 Purchased/Generated MWh 772,323- 772,323- 716,171- All In MWh Supply & Generation $62.93 $62.93 $59.93 Page 7

Finance Department & Procurement and Inventory Monthly Report June 2019 Purchased/Generated MWh 772,323- 772,323- 716,171- All In MWh Supply & Generation $62.93 $62.93 $59.93 Electric Fund - Revenues Millions $(10) Budget -- $- $10 $20 $30 $40 $50 $60 $70 $80 $90 Revised Budget Actual - • Customer Sales • Distribution of Earnings • All Other 1 Electric Fund - Expenditures $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Electric Post Rate Power Supply Interfund Capital Project General Fund Depreciation Operating Div. Debt Service Retirement Stabilization All Other 3 & Generation Services Transfers Transfer Reserve Exp. 2 Benefits Reserve • Budget Revised Budget $48,600,100 6,614,900 3,875,500 1,584,700 721,400 6,400,000 10,000,000 2,500,000 - 2,184,800 $48,542,500 6,699,700 3,875,500 1,584,700 721,400 6,400,000 10,000,000 2,500,000 2,000,000 2,167,200 Page 8

Finance Department & Procurement and Inventory Monthly Report June 2019 City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (June 2019) - PRELIMINARY Budget Revised Budget Actual % General Fund Divisions % of Budget City Clerk $ 442,500 $ 454,500 $ 412,339 91% Council 144,800 144,800 107,770 74% Mayor Tax Assessor 244,500 246,900 232,269 94% Human Resources Fire 789,800 789,800 708,025 90% Customer Services Grounds 1,195,000 1,198,800 1,096,311 91% Vehicle Maintenance Library 1,767,400 1,781,100 1,636,996 92% Procurement & Inventory Recreation 1,000,600 1,015,700 898,756 88% Engineering Life Safety 504,200 513,400 457,336 89% Code Enforcement 610,500 617,700 469,138 76% Facilities Management Planning 568,200 573,500 542,619 95% Pub. Services Administration Public Inspections 568,100 570,100 547,347 96% Finance Police 16,737,500 16,950,200 16,777,902 99% Information Technology Police Extra Duty 600,000 600,000 432,480 72% City Manager Streets 1,409,100 1,357,900 1,065,345 78% Sanitation Sanitation 2,475,200 2,479,700 2,253,198 91% City Manager 1,005,200 1,011,700 810,974 80% Streets Information Technology 731,000 750,500 731,346 97% Police Extra Duty Finance 946,200 949,700 842,544 89% Police Pub. Services Administration 720,800 725,200 706,015 97% Public Inspections Facilities Management 652,900 653,100 620,165 95% Planning Engineering 277,600 282,200 258,368 92% Procurement & Inventory 726,000 726,000 577,277 80% Code Enforcement Vehicle Maintenance 832,500 884,500 821,428 93% Life Safety Customer Services 1,197,100 1,199,500 1,105,173 92% Recreation Human Resources 485,600 541,200 402,485 74% Library Mayor 173,700 173,700 143,139 82% Grounds $ 36,806,000 $ 37,191,400 $ 34,656,744 Fire Tax Assessor Council City Clerk 0% 20% 40% 60% 80% 100% 120% Page 9

Finance Department & Procurement and Inventory Monthly Report June 2019 City of Dover Utilities Summary Fiscal Year to Date (June 2019) - PRELIMINARY Water/Wastewater Divison Expenses Budget Revised Budget Actual % Engineering & Inspection $ 502,400 $ 510,300 $ 409,298 80% Water Department 750,000 750,900 599,283 80% Water Treatment Plant 1,805,800 1,813,400 1,697,268 94% Wastewater Department 986,200 1,051,600 970,138 92% $ 4,044,400 $ 4,126,200 $ 3,675,988 Electric Division Expenses Budget Revised Budget Actual % Transmission/Distribution $ 3,673,500 $ 3,673,500 $ 3,070,295 84% Electrical Engineering 1,223,500 1,249,700 1,074,527 86% Administration 625,400 683,000 529,949 78% Meter Reading 401,800 402,800 394,974 98% Systems Operations 690,700 690,700 615,970 89% $ 6,614,900 $ 6,699,700 $ 5,685,714 Water/Wastewater Division % of Budget Wastewater Department -------------------------------------- Water Treatment Plant Water Department Engineering & Inspection 70% 75% 80% 85% 90% 95% Electric Division % of Budget Systems Operations Meter Reading Administration Electrical Engineering . Transmission/Distribution 0% 20% 40% 60% 80% 100% 120% Page 10

Finance Department & Procurement and Inventory Monthly Report June 2019 City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (June 2019) - PRELIMINARY General Fund Budget Revised Budget Actual % Fire $ 222,500 $ 222,500 $ 216,813 97% Grounds Maintenance 188,000 250,500 220,866 88% Recreation 536,100 755,600 141,020 19% Police 512,000 638,500 493,125 77% Sanitation 34,400 452,600 447,826 99% Streets 2,215,000 2,961,100 697,663 24% City Manager - 19,500 19,500 100% Information Technology 57,600 57,600 55,485 96% Facilities Management 28,800 53,900 48,219 89% General Fund Capital Projects $ 3,794,400 $ 5,411,800 $ 2,340,515 43% Water/Wastewater Fund Water $ 515,300 $ 791,100 $ 620,206 78% Wastewater 2,505,200 2,632,900 1,216,122 46% Water Treatment Plant 4,000,000 6,468,200 3,538,580 55% Water/Wastewater Capital Projects $ 7,020,500 $ 9,892,200 $ 5,374,908 54% Electric Fund Electric Generation $ 1,546,000 $ 1,658,000 $ 1,035,128 62% Transmission/Distribution 1,383,000 1,474,900 732,338 50% Electrical Engineering 2,245,500 2,362,800 833,536 35% Electric Administration 1,175,200 - - 0% ERP System 548,000 2,057,000 694,180 34% Electric Capital Projects $ 6,897,700 $ 7,552,700 $ 3,295,182 44% Total Capital Projects $ 17,712,600 $ 22,856,700 $ 11,010,606 48% Page 11

Finance Department & Procurement and Inventory Monthly Report June 2019 Capital Outlay - All Divisions $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- • Budget • Revised Budget • Actual Capital Outlay - By Fund $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Budget Revised Budget Actual • General Fund Capital Projects • Water/Wastewater Capital Projects • Electric Capital Projects Page 12

Finance Department & Procurement and Inventory Monthly Report June 2019 June 2019 Procurement & Inventory Report Measure FY 2019 FY 2018 DIFFERENCE Issue Effectiveness – How often the FY 2019 (To date) FY 2018 (Total) warehouse has what the departments [4,323/(4,323+160)]*100 [4,471/(4,471+168)]*100 +0.05% need when it’s needed. 96.43% 96.38 % [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the material stocked is the material being 0.69 Turnovers per 0.87 Turnovers per -0.18 Turnovers used. (2018-2019 Goal 1 per year) year year per year WITHOUT TRANSFORMERS BID REQUESTING COMMODITY TERM STATUS as of July 11, 2019 NUMBER DEPARTMENT Downtown Dover Parking Garage & 19-0015CM One Time City Manager Under Review by Ballard Spahr Commercialization Project Collection Services for the City of Dover 19-0023CM Three Year City Manager Forwarded to Adim Services on 7/10/2019 FY19 Street and Alley Program 19-0024PW One Time Public Works Forwarded to Public Works on 7/9/2019 Demolition of 33 South Queen Street 19-0026PI One Time Inspections Forwarded to Inspections on 07/01/2019 FUEL USE FY 2019 TO DATE FY 2018 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 135,085 gallons 133,489 gallons Electric: $ 545,330.05 283 Line Items Diesel: 71,655 gallons 75,734 gallons Water: $ 19,332.49 44 Line Items Dollars Spent: $413,935.96 $395,134.38 General: $ 39,187.34 142 Line Items Total: $ 603,849.88 511 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2019 TO DATE FY 2018 TO DATE FY 2019 TO DATE FY 2018 TO DATE Electric: $952,834.67 $1,231,918.81 Electric: $1,133,294.01 $ 1,325,627.93 Water: $148,603.20 $ 148,603.20 Water: $ 194,965.91 $ 150,902.12 Wastewater: $ 2,667.37 N/A Wastewater: $ 2,265.07 N/A General: $ 118,336.84 $ 128,398.60 General: $ 120,002.45 $ 128,757.46 Total: $1,226,751.87 $1,508,920.61 *Total: $1,461,085.76 $1,613,903.26 Warehouse Stock Money Spent for Postage/Postal Services FY2019 FY2018 FY 2019 TO DATE FY2018 TO DATE Total Dollar Value: $1,921,493.72 $2,259,465.83 $133,497.79 $132,508.95 Total Line Items: 1,258 1,312 * Total of Issues from Stock by Fund includes Issues from Sale from Stock (SS) and Electric Returns (ER). Page 13

MONTHLY REPORT JUNE 2019

Date Range: From 6/1/2019 to 6/30/2019 Incident Run Log Fixed Property: Dover Fire Department Company: All Companies Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 06/01/2019 30046 2019-000569 00:10 10 FAIRWAY LAKES DR D Smoke or odor removal 0.5 06/01/2019 30046 2019-000570 04:14 1202 WHITEOAK RD No incident found on arrival at dispatch address 0.5 06/01/2019 30046 2019-000571 12:51 65 STEVENSON DR Good intent call, other 0.5 06/01/2019 30046 2019-000572 14:36 1008 LAFFERTY LANE Good intent call, other 0.3 06/02/2019 30046 2019-000573 08:31 1001 WHITEOAK RD BLDG L Cooking fire, confined to container 0.3 06/02/2019 30046 2019-000574 13:14 222 S DUPONT HWY 206 Malicious, mischievous false call, other 0.9 06/02/2019 30046 2019-000575 18:29 516 JEFFERIC BLVD B Smoke detector activation due to malfunction 0.3 06/02/2019 30046 2019-000576 18:38 210 PEBBLE VALLEY DR Smoke detector activation due to malfunction 0.5 06/02/2019 30046 2019-000577 19:12 640 N GOVERNORS AVE Good intent call, other 0.1 06/02/2019 30046 2019-000578 19:14 1700 N DUPONT HWY BLDG C Public service 0.5 06/02/2019 30046 2019-000579 20:05 1536 N DUPONT HWY No incident found on arrival at dispatch address 0.3 06/02/2019 30046 2019-000580 20:13 14 ROCKFORD CROSSING No incident found on arrival at dispatch address 0.3 06/03/2019 30046 2019-000581 00:01 53 STONEY DR Carbon monoxide incident 0.8 06/03/2019 30046 2019-000582 01:31 68 STEVENSON DR Heat from short circuit (wiring), defective/worn 0.6 06/03/2019 30046 2019-000583 09:27 1536 N DUPONT HWY Animal rescue 0.8 06/03/2019 30046 2019-000584 21:16 163 QUAIL LANDING CIRCLE Smoke detector activation due to malfunction 0.7 06/03/2019 30046 2019-000585 22:45 1300 S FARMVIEW DR E Smoke detector activation, no fire - unintentional 0.2 06/03/2019 30046 2019-000586 22:56 333 N BRADFORD ST Combustible/flammable gas/liquid condition, other 0.6 06/04/2019 30046 2019-000587 14:17 640 S QUEEN ST Good intent call, other 0.3 06/04/2019 30046 2019-000588 14:25 12 CAROLINE PL Service Call, other 0.3 06/04/2019 30046 2019-000589 15:03 WHITE OAK RD No incident found on arrival at dispatch address 0.3 06/04/2019 30046 2019-000590 15:20 1217 HARRISON DR Smoke detector activation due to malfunction 0.2 06/05/2019 30046 2019-000591 14:16 42 BRITTINGHAM DR Cooking fire, confined to container 0.4 06/05/2019 30046 2019-000592 20:21 800 BAY RD Unintentional transmission of alarm, other 0.4 06/06/2019 30046 2019-000593 01:43 30 S NEW ST Cooking fire, confined to container 0.6 06/06/2019 30046 2019-000594 10:19 320 RAYMOND ST Smoke scare, odor of smoke 0.4 06/06/2019 30046 2019-000595 10:44 1570 N DUPONT HWY Detector activation, no fire - unintentional 0.4 06/06/2019 30046 2019-000596 13:33 W LOOCKERMAN ST Good intent call, other 0.2 06/07/2019 30046 2019-000597 05:39 124 S STATE ST Dispatched & canceled en route 0.0 06/07/2019 30046 2019-000598 16:30 1414 HOPKINS AVE System malfunction, other 0.4 06/07/2019 30046 2019-000599 20:22 30 TINA DRIVE Building fire 0.9 06/07/2019 30046 2019-000600 21:51 1200 N DUPONT HWY Smoke or odor removal 0.4 06/08/2019 30046 2019-000601 10:11 1225 N DUPONT HWY System malfunction, other 0.3 06/08/2019 30046 2019-000602 11:40 224 SIMON CIRCLE No incident found on arrival at dispatch address 0.2 06/08/2019 30046 2019-000603 16:09 1215 S STATE ST False alarm or false call, other 0.9 06/08/2019 30046 2019-000604 21:25 21 N STATE ST False alarm or false call, other 0.4 06/09/2019 30046 2019-000605 13:21 1700 N DUPONT HWY BLDG F Smoke detector activation, no fire - unintentional 0.3 06/09/2019 30046 2019-000606 13:21 1 DOVER HIGH DRIVE Smoke detector activation, no fire - unintentional 0.3 06/10/2019 30046 2019-000607 00:22 922 MCDOWELL DR Good intent call, other 0.5 06/10/2019 30046 2019-000608 14:58 1710 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.4 06/10/2019 30046 2019-000609 16:29 200 PLAZA DR Motor vehicle accident with injuries 0.5 06/10/2019 30046 2019-000610 18:50 126 GLOHAVEN CT Dispatched & canceled en route 0.2 06/10/2019 30046 2019-000611 19:03 E LEBANON RD Motor vehicle accident with injuries 0.4 06/10/2019 30046 2019-000612 19:21 2103 WHITEOAK RD Public service assistance, other 0.5 06/11/2019 30046 2019-000613 10:00 1700 N DUPONT HWY BLDG F False alarm or false call, other 0.6 06/11/2019 30046 2019-000614 12:45 300 W LOOCKERMAN ST Good intent call, other 0.2 06/11/2019 30046 2019-000615 15:25 324 BROAD STAIRS PLACE Unintentional transmission of alarm, other 0.4 06/11/2019 30046 2019-000616 18:55 516 JEFFERIC BLVD Alarm system activation, no fire - unintentional 0.2 06/12/2019 30046 2019-000617 06:24 120 S GOVERNORS AVE A Smoke detector activation, no fire - unintentional 0.1 06/12/2019 30046 2019-000618 18:59 1574 N DUPONT HWY Alarm system activation, no fire - unintentional 0.4 06/13/2019 30046 2019-000619 07:07 SR1 SR1 AND 113/RT 10/CAPITAL PARK EXIT Dispatched & canceled en route 0.1 06/13/2019 30046 2019-000620 08:52 764 LEIPSIC RD Smoke detector activation, no fire - unintentional 0.3 06/13/2019 30046 2019-000621 10:41 105 S GOVERNORS BLVD Smoke detector activation, no fire - unintentional 0.3 06/13/2019 30046 2019-000622 14:29 230 N GOVERNORS AVE Smoke detector activation due to malfunction 0.4 06/13/2019 30046 2019-000623 15:51 201 DOVEVIEW DRIVE 302 Cooking fire, confined to container 0.5 06/14/2019 30046 2019-000624 11:54 1700 N DUPONT HWY BLDG F Smoke detector activation due to malfunction 0.5 06/14/2019 30046 2019-000625 16:29 128 MAPLE GLEN DR Smoke detector activation due to malfunction 0.4 06/15/2019 30046 2019-000626 11:37 HARRIET ST Outside rubbish fire, other 1.9 06/15/2019 30046 2019-000627 14:07 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 Date: 7/1/2019 Page: 1 Time:2:27 PM

Date FDID Incident# Alarm ### Address Suite Type Lgth 06/15/2019 30046 2019-000628 15:30 1420 COLLEGE RD Good intent call, other 0.4 06/15/2019 30046 2019-000629 17:26 1412 S HANCOCK AVE Unintentional transmission of alarm, other 0.3 06/15/2019 30046 2019-000630 18:50 118 ROOSEVELT AVE Cooking fire, confined to container 0.5 06/17/2019 30046 2019-000631 18:32 24 WILLIS RD Water or steam leak 1.3 06/17/2019 30046 2019-000632 19:21 24 WILLIS RD Motor vehicle accident with injuries 0.3 06/18/2019 30046 2019-000633 04:13 100 MACDONALD GROVE 106 Fire, other 2.1 06/19/2019 30046 2019-000634 07:49 120 N STATE ST Smoke detector activation, no fire - unintentional 0.0 06/19/2019 30046 2019-000635 19:59 1200 N DUPONT HWY False alarm or false call, other 0.3 06/20/2019 30046 2019-000636 11:19 1165 N DUPONT HWY 3 System malfunction, other 0.5 06/20/2019 30046 2019-000637 13:59 220 SAXONDALE LN Alarm system sounded due to malfunction 0.3 06/21/2019 30046 2019-000638 10:38 21 S LITTLE CREEK RD Good intent call, other 0.2 06/22/2019 30046 2019-000639 10:43 1131 N DUPONT HWY Electrical wiring/equipment problem, other 0.4 06/23/2019 30046 2019-000640 11:41 104 SAULSBURY RD Alarm system sounded due to malfunction 0.7 06/23/2019 30046 2019-000641 16:04 1380 MCKEE RD Smoke detector activation, no fire - unintentional 0.3 06/23/2019 30046 2019-000642 19:38 157 COMMERCE STREET Cover assignment, standby, moveup 1.6 06/23/2019 30046 2019-000643 19:57 650 BAY RD Electrical wiring/equipment problem, other 0.5 06/23/2019 30046 2019-000644 22:17 118 ROOSEVELT AVE Smoke detector activation, no fire - unintentional 0.3 06/24/2019 30046 2019-000645 15:19 40 E HUNTINGTON CIR Smoke detector activation due to malfunction 0.6 06/24/2019 30046 2019-000646 17:04 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.3 06/25/2019 30046 2019-000647 08:34 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.5 06/25/2019 30046 2019-000648 09:04 900 PUBLIC SAFETY BLVD Dispatched & canceled en route 0.1 06/25/2019 30046 2019-000649 15:56 200 BANNING ST Dispatched & canceled en route 0.1 06/25/2019 30046 2019-000650 17:48 308 TRIBBITT ST Dispatched & canceled en route 0.3 06/25/2019 30046 2019-000651 23:58 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.3 06/26/2019 30046 2019-000652 03:55 BAY RD Motor vehicle accident with injuries 0.3 06/26/2019 30046 2019-000653 12:24 37 RIDGELY ST Dispatched & canceled en route 0.1 06/26/2019 30046 2019-000654 14:40 1260 COLLEGE RD False alarm or false call, other 0.4 06/27/2019 30046 2019-000655 14:31 121 S STATE ST Good intent call, other 0.0 06/27/2019 30046 2019-000656 17:01 RT 1 SB EXIT 93 Motor vehicle accident with injuries 0.5 06/27/2019 30046 2019-000657 19:17 300 BANNING ST Medical assist, assist EMS crew 0.7 06/28/2019 30046 2019-000658 00:44 1700 N DUPONT HWY BLDG F Lock-out 0.6 06/28/2019 30046 2019-000659 05:28 1048 WYOMING MILL RD Rescue or EMS standby 0.5 06/29/2019 30046 2019-000660 05:51 1113 S STATE ST Alarm system activation, no fire - unintentional 0.6 06/29/2019 30046 2019-000661 07:40 1525 MCKEE RD Alarm system activation, no fire - unintentional 0.5 06/29/2019 30046 2019-000662 08:10 112 FULTON ST Refrigeration leak 0.5 06/29/2019 30046 2019-000663 17:43 701 SHREWSBURY CT Smoke detector activation, no fire - unintentional 0.3 06/29/2019 30046 2019-000664 19:37 950 WHATCOAT DR Smoke detector activation, no fire - unintentional 0.4 06/30/2019 30046 2019-000665 00:00 701 SHREWSBURY CT System malfunction, other 0.3 06/30/2019 30046 2019-000666 16:01 2233 WHITE OAK RD Motor vehicle accident with injuries 0.5 Total Number of Incidents: 98 Total Length of Incidents: 43.5 Hours

1:46 PM Robbins Hose Company # 1, Inc. 06/29/19 Profit & Loss Accrual Basis June 2019 Jun 19 Ordinary Income/Expense Expense Personnel & Office Expenses 201 · Contract Employee 85.00 204 · Training & Travel Expen .. . 2,807.00 Total Personnel & Office Expen .. . 2,892.00 Repairs & Maintenance 101 · Equipment Repairs 11 ,534.93 Total Repairs & Maintenance 11,534.93 Utilities 402 · Electric 2,859.13 403 · Natural Gas 330.47 404 · Telephone 695.74 405 · Water/Sewer 132.44 Total Utilities 4,017.78 Total Expense 18,444.71 Net Ordinary Income -18,444.71 Net Income -18,444.71 Page 1

1:48 PM Robbins Hose Company# 1, Inc. 06/29/19 Profit & Loss Budget vs. Actual Accrual Basis July 2018 through June 2019 Jul '18 - Jun 19 Budget $ Over Budget % of Budget Ordinary Income/Expense Income City Quarterly Deposit 331,500.00 331,500.00 0.00 1C0.0% Other Income 2,663.24 Total Income 334,163.24 331,500.00 2,663.24 1C0.8% Expense Personnel & Office Expenses 201 · Contract Employee 36,071.96 38,500.00 -2,428 .04 93.7% 202 · Contract Services-Insurance 0.00 4,000.00 -4,000.00 0.0% 203 · Office Supplies 415.62 1,000.00 -584.38 41.6% 204 · Training & Travel Expenses 9,977.00 12,000.00 -2,023 .00 83.1% Total Personnel & Office Expenses 46,464.58 55,500.00 -9,035.42 1:3.7% Repairs & Maintenance 101 · Equipment Repairs 133,053.02 115,500.00 17,553.02 115.2% 102 · Fuel 13,315.11 13,000.00 315 ,11 102.4% 103 · Medical Supplies 128.72 1,500.00 -1,371.28 8.6% 104 · Other Equipment Repairs 1,441.10 1,500.00 -58.90 96.1% 105 · Radio Repairs 0.00 1,500,00 -1,500.00 0.0% 106 · Program Expenses 30,036.23 45,000.00 -14,963.77 66.7% 107 · Small Tools 1,135.58 3,000 ,00 -1,864.42 37.9% Total Repairs & Maintenance 179,109.76 181,000.00 -1,890.24 99.0% Uniforms 301 · Safety & Security Material 81.00 1,000.00 -919 .00 8.1% 302 · Firefighting Gear 22,168.46 29,000.00 -6,831.54 76.4% 303 · Officer Uniforms & Misc. Eq ... 3,386.16 1,000.00 2,386.16 338.6% 304 · Dispatchers Uniforms 1,547.20 Total Uniforms 27,182.82 31,000.00 -3,817.18 f.-7.7% Utilities 401 · Building Maintenance Supp ... 128.43 1,000.00 -871 .57 12.8% 402 · Electric 37,492.17 37,000.00 492.17 101.3% 403 · Natural Gas 10,498.55 16,000.00 -5,501 .45 65.6% 404 · Telephone 7,272.12 8,000.00 -727.88 90.9% 405 · Water/Sewer 1,446.05 2,000.00 -553.95 72.3% Total Utilities 56,837.32 64,000.00 -7,162.68 f.-8.8% Total Expense 309,594.48 331,500.00 -21,905.52 93.4% Net Ordinary Income 24,568.76 0.00 24,568.76 1(•0.0% Net Income 24,568.76 0.00 24,568.76 100.0% Page 1

DEPARTMENT OF POLICE Timothy Stump 400 South Queen Street Acting Chief of Police Dover, Delaware 19904 302-736-7111 August 12, 2019 Honorable Robin Christiansen, Mayor Member of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of June 2019: COMPLAINTS Total complaints received through June 30, 2019 numbered 20,504 this is a decrease of 1,228 complaints over the same period last year. 23,000 21,942 21,732 22,000 20,952 21,000 20,504 20,000 19,000 18,397 18,000 17,000 16,000 2015 2016 2017 2018 2019 CRIMINAL INVESTIGATIONS 5 4 4 4 4 4 4 Ill II 3 2 2 2 2 2 1 1 1 1 0 I•• Burglary Ill Robbery Rape 0 0 Homicide • Sudden Death 0 • Cases Reported in June • Cases Cleared In June • Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units also recovered $15,694.00 USD and 355.29 grams/doses of miscellaneous other drugs during the month of June. 1,000.00 916.70 500.00 0.00 I - - Marijuana 31.2 Cocaine 32 Ecstasy (Doses) 0 Prescription Pills (Doses) 12.392 Heroin • GRAMS/DOSES FIREARM SEIZURES/INSIDE CITY LIMITS 5 4 4 3 2 2 2 1 0 • 0 CI 0 I• 0 DVOC/STREET CRIMES - 1 0 PATROL 0 0 0 SEU 0 • HANDGUN • RIFLE • SHOTGUN COMMUNITY POLICING COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 0 CADETS CONTACTS ASSIST OTHER 63 PARKING 27 WARRANTS ON FILE 0 SMOKING 0 CRIMINAL ARRESTS 0 OPEN CONTAINER 10 PARKING DCO’S 4 LOUD NOISE 0 LOUD MUSIC 2 OTHER DCO’s 15 MISCELLANEOUS DCO’S 0 PROPERTY CHECKS 22 PARKING COMPLAINTS 0 BUSINESS CONTACTS 88 PEDDLER 0 LIBRARY CHECKS 87 COMMUNITY OUTREACH 122 COMPLAINTS ASSIGNED 31 CRIME PREVENTION CHECK 0 SPECIAL EVENTS 8 TRAFFIC ARRESTS 3 TOTAL CONTACTS 288 0BIKE PATROL 0 PROPERTY CHECKS 15 WARNINGS 0 TOTAL CONTACTS 209 2|Page

STREET CRIMES STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 11 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 71 DRUG RELATED ARRESTS 41 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 5 PEDDLER 0 MEETINGS 0 CURFEW CHECKS 90 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 69 WARNINGS 26 FUGITIVES 12 DCO'S 8 PROSTITUTION 0 TOTAL CONTACTS 333 TRAFFIC ARRESTS The department issued 4,800 traffic citations through this reporting period; this is an increase of 99 citations over the number issued during the same period last year. 9,000 8,401 8,000 7,000 6,631 6,208 6,000 4,701 4,800 5,000 4,000 3,000 2,000 1,000 0 2015 2016 2017 2018 2019 3|Page

TRAFFIC CRASHES Through June 30, 2019, the Dover Police investigated 943 traffic crashes, an increase of 74 crashes investigated during the same period last year. 960 943 940 920 901 900 900 891 880 869 860 840 820 2015 2016 2017 2018 2019 911 Center During the month of June, the Dover Police Department handled 8,073 calls, a decrease of 982 calls received during the same period last year. 12,000 11,150 10,000 9,505 9,666 9,055 8,073 8,000 6,000 4,000 2,000 0 • 2015 • 2016 •2017 •2018 •2019 4|Page

CITY ORDINANCE SUMMONS Through June 30, 2019, we issued 2,284 city ordinance summons, a decrease of 250 summonses for the same period last year. 4,000 3,493 3,500 3,134 2,963 3,000 2,534 2,284 11 2,500 I I• I• 1. 1,866 1,742 2,000 1,494 1,500 1,232 907 1,000 500 0 : I 2015 2016 2017 2018 2019 ISSUED 3,134 3,493 2,963 2,534 2,284 PAID 1,866 1,742 1,494 1,232 907 SEX OFFENDER STATISTICS/JUNE MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 18 1,674 39 2 TIER 3 6 858 31 0 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 250 207 206 200 150 97 97 100 50 0 MAY JUNE • TIER 2 207 206 • TIER 3 97 97 5|Page

(Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents) Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Tim Stump Acting Chief of Police 6|Page

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 07/26/2019 PREPARED BY: Sharon Duca, P.E., Public Works Director SUBJECT: Emergency Repair – Kurt Drive Pump Station REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Exhibit A – Aerial Map EXPENDITURE REQUIRED: $200,000 (estimated) AUTHORIZED BUDGET: n/a FUNDING SOURCE (Dept./Page in CIP & Budget): The necessary budget amendment will be covered by a budget transfer from project II1801-II1806 CIP Project Name: Inflow and Infiltration Removal Account No.: 403-41-69-99-000-54031. TIME TABLE: Due to the critical nature of the emergency issues, work has proceeded with City Manager approval. If work was not initiated, the sewage from the pump station could overflow and start significant environmental concerns. RECOMMENDED ACTION: Approve all necessary components of the emergency repair, with minimum anticipated costs of $200,000. Costs would be incurred from Teal Construction, Inc., Advanced Rehabilitation Technology LLC, Sawyers Sanitation Service, Xylem and Freemire & Associates. BACKGROUND AND ANALYSIS On July 5, 2019, City staff was unable to troubleshoot the failing Kurt Drive Pump Station, which is located in Kurt Drive within the Wild Meadows development. Staff immediately secured Sawyers Sanitation Service (Sawyers) to remove the sewage from the station that was not being pumped. Without the assistance of Sawyers, a sewer overflow would have occurred and significant environmental impact would occur. Sawyers was working with staff throughout the evening of July 5, 2019 and into the morning of July 6, 2019. On July 6, 2019, Xylem, in conjunction with Teal Construction, Inc. (Teal) installed a bypass pumping system to automatically divert the sewage from the pump station. This allowed Sawyers and City staff to demobilize from the site. Teal has provided a proposal to completely rehabilitate the pump station. This includes, but is not limited to, the bypass pumping, installation of new discharge piping and a new access hatch to the pump station. The City of Dover will install the new pumps and vertical rails (to be provided by Freemire & Associates). Advanced Rehabiliation Technology will provide a spray on liner on the interior of the wet well of the pump station, which will provide a barrier from infiltration into the station. With the above referenced items, the pump station will be rehabilitated up to current City of Dover standards While the City has received some proposals from the contractors to perform this emergency repair, the duration of the project depends on delivery time of certain materials. Due to this fact, the total cost of the project is unknown at this time. Please note that the total cost of this emergency repair may increase. The budget for this project will be created by a budget amendment from the FY18 Inflow and Infiltration savings. Although there are multiple project numbers for this project, a total savings is provided. Savings are due to contingency items within the bids of multiple projects. A breakdown of the funding sources is provided

ACTION FORM Emergency Repair – Kurt Drive Pump Station Page 2 of 2 below: FUNDING DESCRIPTION CURRENT SPENT / SAVINGS / REQUESTED PROPOSED SOURCE BUDGET ENCUMBERED REMAINING CHANGE BUDGET REMAINING Wastewater II1801-II1806 Inflow and $719,500.00 $502,065.32 $217,434.68 $(200,000.00) $17,434.68 Infiltration Wastewater WW2002 Emergency $0 $0 $0 $200,000.00 $200,000 Repair – Kurt Drive Pump Station

Exhibit A Emergency Repair - Kurt Drive Pump Station 599 re e Ln 105 e rsi mm o nT 110 P 107 112 109 500 Location of 114 Pump 111 Station to be repaired 113 12 115 11 to Sut 31 4 nD 14 r rt D Ku r 35 35 117 3 15 39 118 31 43 6 n Pl Ka re 119 5 17 47 27 26 120 eD hel 8 50 Mic 23 19 r 121 7 51 22 54 122 19 55 18 10 123 55 15 217 58 12 59 59 14 215 62 11 125 Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus 63 63 USDA, USGS, AeroGRID, IGN, and the213 DS, 7 GIS User Community 218 0 35 70 140 Feet I I I I I I Date Printed: July 25, 2019 N Legend File: m:\gis_data\projects\tech_mxds \jason_lyon_maps\caf_maps \caf_kurt_dr_pump_station Department: Public Works GIS City of Dover, Delaware A Pump Station Dover Parcels

• DOVER'S VOL. FIRE DEP'f. Since 1882 Traci McDowell, City Clerk August 8, 2019 City of Dover Clerk's Office 15 Loockerman Plaza Dover, DE 19901 Ref: Special Election Second Fire Line Captain As a result of the August 5, 2019 Company Meeting two members were nominated from the company floor for the position of Second Fire Line Captain . These were the only two nominations made prior to the Company voting to the close the nominations reference this special election. The members nominated were Life Member David Carey and Active Member Deanna Simmons. These names were sent to the City of Dover Clerk's Office on August 6, 2019 and a voting date of August 15, 2019 was set per the By-Laws. On August 7, 2019 I was contacted reference one of these members not being eligible reference a requirement set forth in City of Dover Code (Section 46-73 Qualifications) concerning the requirement of having three years of active service. After becoming aware of this and researching the requirements it was determined that Active Member Deanna Simmons did not meet this requirement by one month . Due to the ineligibility of Active Member Deanna Simmons please let this document serve as documentation that the Dover Fire Department requests the removal of the name of Active Member Deanna Simmons from the ballot due to the ineligibility. As a result of this action, the position of Second Fire Line Captain becomes an uncontested position, with Life Member David Carey being the sole eligible nomination . With this determination I'm requested that Life Member David Carey's name be forwarded to City Council as required by City of Dover Code for approval of the position. If there is any questions, comments or concerns regarding this please do not hesitate to contact me at 302-538-0096. Thank you in advance, T~~~9 President CC: El ectronic Fil e

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2019-18 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 That Chapter 2 - Administration, Article IV - Officers and Employees, Division 1 - Generally, 4 Section 2-201 - Compensation and Expenses for Mayor, Council, and Other Elected or Appointed 5 Officials of the Dover Code be amended by deleting the text indicated in red strikeout as follows: 6 CHAPTER 2 - ADMINISTRATION 7 ARTICLE IV. - OFFICERS AND EMPLOYEES 8 DIVISION 1. - GENERALLY 9 Sec. 2-201. - Compensation and expenses for mayor, council, and other elected or appointed 10 officials. 11 (a) Fees established. In accordance with section 12 of the Charter, authorizing the council to 12 establish compensation and expenses for the mayor, councilmembers, and other elected or 13 appointed officials, the following fees are hereby established: 14 (1) Mayor. The mayor shall receive an annual salary of $45,000.00. In addition, the 15 mayor shall receive an expense allotment of up to $5,000.00, to be included in the 16 city's annual budget for miscellaneous expenses, to be reimbursed upon submission 17 of receipts or proper documentation. Expenses in excess of this amount shall only be 18 permitted by council approval. The mayor shall be entitled to all benefits customary 19 to an employee of the city, except pension benefits, and sick and vacation leave. 20 (2) Councilmembers generally. Each councilmember shall receive an annual salary of 21 $7,416.00, to be paid monthly. The council president shall receive an annual salary 22 of $8,652.00, to be paid monthly. Councilmembers shall receive reimbursement for 23 actual and necessary expenses incurred when on official business as prescribed by 24 ordinance or policy. 25 (3) Board of assessment appeals. Each appointed member of the board sitting to hear 26 appeals from the municipal assessment shall receive $75.00 per diem reimbursement 27 for expenses for the preparation and attendance at each meeting of the board of 28 assessment appeals. 29 (4) Nonemployee election officers. Each person not a city employee appointed to serve 30 as an election judge for any municipal election shall receive $200.00 for per diem 31 reimbursement for each election attended. Each person chosen to serve as a clerical 32 assistant for any municipal election shall receive $150.00 for per diem 33 reimbursement for each election attended. 34 (5) Employee election officers. Employees of the city appointed to serve as election 35 judges or officials for any municipal election shall receive $150.00 for per diem 36 reimbursement for expenses for each municipal election attended in addition to their 37 regular salary.

Ordinance #2019-18 - Chapter 2 - Administration - Compensation Commission Page 2 38 (6) Appointee to council committee. Each appointed member to any city council 39 committee, not serving an elected term to any city office, shall receive $75.00 for 40 preparation and attendance at each committee meeting to which the member is 41 appointed. 42 (7) Employee on council committee. Any city employee appointed to a council 43 committee shall receive $25.00 for reimbursement for expenses per diem for each 44 meeting attended which is held after 5:00 p.m. on a scheduled workday or at any 45 time on a weekend or city-approved holiday. 46 (8) Planning commission. Each appointed member of the planning commission shall 47 receive $100.00 per diem reimbursement for expenses to be paid monthly for 48 preparation and attendance at each meeting of the planning commission. 49 (9) Board of adjustment. Each appointed member of the board of adjustment shall 50 receive $75.00 per diem reimbursement for expenses to be paid monthly for 51 preparation and attendance at each meeting of the board of adjustment. 52 (b) Compensation commission. There is hereby created a compensation commission to consider 53 compensation for the mayor, city council, and paid members of city committees and 54 commissions. The compensation commission shall consist of five members, one member 55 appointed by the mayor, one member appointed by the council president, and three members 56 appointed by city council during the annual meeting. Members shall be city residents who 57 are registered to vote in city elections. Members shall serve four-year terms and cannot be 58 reappointed within the next four years. The controller/treasurer and human resources director 59 shall serve as ex-officio, nonvoting members. 60 The compensation commission shall meet at least once a year, with a written report due to council 61 on or before the first regular council meeting in November. Prior to submitting a resolution to 62 council which proposes a change in compensation, one public hearing must be held. Upon receiving 63 the resolution of the commission, the city council may reduce or reject the commission's 64 recommendation, but it may not increase any item in the resolution. The recommendations contained 65 in the resolution, and any permitted changes to such recommendations, shall not become effective 66 unless adopted by ordinance enacted at least three months prior to the elections of the next 67 succeeding mayor and council, and shall take effect only for the next succeeding terms of office of 68 the mayor and council. 69 (Code 1981, § 2-70; Ord. of 9-14-1987; Ord. of 8-27-1990; Ord. of 11-26-1990, § 1; Ord. of 1-11- 70 1993; Ord. of 6-27-1994; Ord. of 2-24-1997(2); Ord. of 1-10-2000; Ord. of 10-9-2000; Ord. of 1-22- 71 2001; Ord. of 6-24-2002; Ord. of 6-25-2007; Ord. No. 2009-16, 7-27-2009; Ord. No. 2009-23, 10- 72 26-2009; Ord. No. 2009-17, 11-9-2009; Ord. No. 2017-09 , 8-14-2017) 73 ADOPTED: * 74 S:\ORDINANCES\2019\DRAFT\ORDINANCE #2019-18 CHPT 2 - ADMINISTRATION - COMPENSATION COMMISSION\ORDINANCE #2019-18 CHPT 2 - ADMINISTRATION - 75 COMPENSATION COMMISSION-FIRST READING.wpd 76 SYNOPSIS 77 The amendment eliminates the Compensation Commission. 78 (SPONSORS: SLAVIN AND NEIL) 79 Actions History 80 08/12/2019 - Scheduled for First Reading - City Council 81 07/23/2019 - Introduction - Council Committee of the Whole/Legislative, Finance, and Administration Committee