01-22-20 DDP Board Meeting Packet

BOARD MEETING AGENDA Wednesday January 22, 2020 7:30 a.m. City Hall Conference Room . 1. Agenda - Additions/Deletions 2. Approval of Minutes – December 2019 3. Police report 4. Executive Session i. Item #1 ii. Item #2 iii. Item #3 5. Executive Committee Report i. DIMH relocation update ii. General updates 6. Mayor report 7. Committee Reports i. Parking Committee ii. Design committee 8. City Manager Update – Donna Mitchell 9. Planning Department Update - N/A 10. Other Reports i. Senator Trey Paradee ii. Other partners 11. Quarterly updates i. Budget 12. Other business 13. Public Comment 14. Adjourn Next Meeting Date: February 19, 2020 - 7:30 a.m. City Hall Conference Room The Downtown Dover Partnership is committed to driving an improved quality of life for the residents and visitors of Dover, Delaware, through collective collaboration, economic development and promotion of downtown Dover’s unique historic properties.

DOWNTOWN DOVER PARTNERSHIP BOARD OF DIRECTORS MEETING MINUTES December 4, 2019 in City Council Chambers DRAFT ATTENDANCE: Mayor Robin Christiansen, Councilman Fred Neil, Councilman Tanner Polce, Anita Evans, Lucy Findlay, Todd Stonesifer, John VanGorp, Kim Adams, Mike Harrington, Dave Hugg, Donna Mitchell, Maxine Lewis, Jonathan Street STAFF: Tina Bradbury, Diane Laird COMMITTEE CHAIRS, PRESENTERS AND OTHER ATTENDEES: Lori Llewellyn, Tom Smith Call to Order: Anita Evans Chair, opened the meeting 7:32 a.m. Police report: Sgt. Bernat – Two cadets have been hired, for a total of six cadets now on Loockerman Street and Courtney Square. Extra duty officers for downtown/New/ and Queen Streets as well as Courtney Square will begin duty January 2020 through March through grant funding. CDPD may be able to secure additional. Councilman Polce indicated that Deputy Chief Stump has proposed an additional five officers for next Fiscal Year. Councilman Fred Neil suggested additional overnight lighting could be beneficial. T.S. expressed appreciation to the CDPD for cameras downtown and questioned if they are being monitored. Currently there is insufficient staffing to monitor cameras but they are helpful in identifying people after crimes occur. DDP and downtown property owners have added lighting, some cameras, including Val DeRocili. Councilman Polce and DM are working together to get an assessment of lighting in the entire city. Consider Smart City model lighting, tracking, data analytics. Costly but worthwhile investment. Conversations are ongoing. Agenda – With quorum in place, motion was duly made and unanimously accepted. Meeting minutes (October 2019 meeting) – Motion duly made to accept; unanimously accepted. Executive Session (ES) – MH motion, LF second, unanimous decision to enter ES. LF motion, ML second, unanimous decision to move out of ES. Dover Interfaith Mission for Housing (DIMH) relocation update - MH provided brief update on Walker Road property proposed as new shelter location. Councilman Polce expressed that this is not best practice, due to location and to lack of social services on site. MH clarified that DIMH already owns a building at that location and is in favor of the location. MH has successfully hired several DIMH men and they are good workers. TB indicated that services received, such probation and parole, could have an office on site at this location. Parking Committee: TS indicated that there will be free parking through Jan. 6 after which permits will be “one size fits all.” Permit sales will begin Dec. 16 and begin implementation Jan. 6. DDP will sell permits. The City approved that an RFI go out for information on “parking solutions.” Timeline: January 15 RFI opens; 60-day response period; review/recommendation to the DDP board of directors to be made at June meeting. Regarding the Wells Fargo lot: apparently a DRAFT DDP Board Meeting Minutes – December 2019 1

private offer was made to consolidate four parcels. Intention is private parking for tenant/residents at this location. There will be a freestanding ATM. Building will be removed. Merchant Committee update: LL expressed appreciation to DDP staff Tina and Brynn for a wonderful Small Business Saturday outcome. Development of the Shop Downtown Dover promotional book with discounts and promotions is complete and now being dispersed. The WBOC downtown Dover promotional video, part of the Delmarva Life Small Town series, was aired twice. Approximately seven merchants contracted for their own segment, and there is value particularly in them owning their own footage and being able to promote it in their social media; same with the DDP for the overall production. (To view: Tinyurl.com/DoverWBOC2019) City Manager Update: DM reported that the Bradford St. design/plan/engineering by DelDOT. Considering request be made for “high flexibility lighting” to allow for varying light levels to allow lighting to be turned up at bar closing time, for example. GIS locations could be included. Assessment underway; RFP would be next step. ERP system with AMI for meter reading for utility is another next step. Bob Clark recommended contacting Tom Indrum for lighting info, specifically since T-1 capacity downtown is low. Saving on energy is “above substantial” for Wesley. Currently there is a “hodgepodge” of lighting and DM is looking to make lighting more unified, more consistent. As for budgeting, DM recommended focus for public works staffing. Requirement for training hours for police officers has nearly doubled and while it is acknowledged that current training for officers is essential, this has made it difficult to justify hiring police officers when “street time” is reduced due to training, vs. hiring for other city workforce areas where staffing is low and actual outcome will be much higher proportionately. The search to find good balance continues. Councilman Neil relayed that the search for the new chief is underway. Budget update: Tina Bradbury dispersed budget balance sheet through October. Income is low at 20% (partially due to NBBF arts grant not yet received for which expenditures have been made, and DDAP funds to be sought but have not yet been necessary). Rents are up to date, several need to increase. The budget will be reviewed again at the January board meeting. Staff provide updates regarding holiday events. Meeting adjourned: 8:50 a.m. JS motion ML; unanimously accepted. DJL DRAFT DDP Board Meeting Minutes – December 2019 2