Historic District Commission Meeting Packet Document

CITY OF DOVER, DELAWARE HISTORIC DISTRICT COMMISSION MEETING Thursday, October 15, 2020 at 3:30 PM Virtual Meeting AGENDA VIRTUAL MEETING NOTICE The Historic District Commission, Meeting for October 15, 2020 will be held only as a Virtual Meeting using WebEx. Representatives of each Project Application will receive a specific invitation to attend this meeting. Historic District Commission member participants will receive a specific invitation to attend the meeting as a Panelist. Written comments are accepted via mail to City of Dover - Historic District Commission, P.O. Box 475 Dover DE 19903 and via email at CompPlan@dover.de.us. PUBLIC PARTICIPATION INFORMATION City of Dover Historic District Commission Meeting of October 15, 2020 Dial: 1-408-418-9388 Event number/Access code: 173 487 5276 Event password: DoverHDC Event Address: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=ee85c46be8ff84e23fa8 91618928493af If you are new to WebEx get the app now at https://www.webex.com/ to be ready when the meeting starts. For problems accessing the meeting, please call the Planning Office at (302) 736- 7196. WELCOME ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES 1. Adoption of Minutes of September 17, 2020 COMMUNICATIONS & REPORTS Summary of Activity 1

HISTORIC DISTRICT COMMISSION MEETING - October 15, 2020 PAGE 2 2. Summary of Applications 2019 and 2020 3. Summary of Architectural Review Certificates for 2020 Department of Planning & Inspections Updates Other Announcements 4. State Review Board for Historic Preservation Meeting - October 21, 2020 at 10:00AM as Virtual Meeting. Note: Attendance by members of the City of Dover Historic District Commission at this State meeting is for educational purposes only and is not considered a meeting of the City of Dover Historic District Commission should a quorum of its members be present. NEW APPLICATIONS NEW BUSINESS Review of Permits Referred to Commission - None Received OLD BUSINESS Certified Local Government (CLG) Program 5. Update on FFY2019 CLG Grant: Update to Design Standards and Guidelines for the City of Dover Historic District Zone 6. Information on FFY2020 CLG Grant Application a. Information on Application Process and Deadlines: Intent to Apply due October 16 and Full Application due October 30, 2020 b. Discussion of Grant Project Options Implementation of 2019 Comprehensive Plan ADJOURN THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 2

Item 1. MINUTES OF HISTORIC DISTRICT COMMISSION MEETING OF SEPTEMBER 17, 2020 o The Virtual Meeting Minutes of the September 17, 2020 are still being prepared. These Meeting Minutes will be distributed to the Historic District Commission via email or hand delivered. o Adoption of the Meeting Minutes may be considered at the October 15, 2020 meeting of the Historic District Commission. 3

City of Dover Historic District Commission Summary of Applications 2019 Item 2. Updated thru September 30, 2020 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-19-01 Information on Downtown Dover; Presentation Informational Presentation and Information heard on grant funded Mural Downtown Dover Potential Mural Consultation on Wall Preparation for S. project from Design Committee of Mural Project Location at 109-113 Bradford St. elevation - HDC Downtown Dover Partnership; Property W. Loockerman recommendation to not allow painting Owner to be advised that masonry wall Street of an existing masonry wall should not be painted HI-19-02 CLG Grant Certified Local Information File Notice of Eligibility for Grant Grant Application submitted; email of Application for Government 6/14/2019; FFY2019 CLG Grant award; awaiting Formal Award Letter and FFY2019 Application for Grant Application submitted 7/11/2019 to Letter of Agreement; Grant Timeframe Funding SHPO Summer 2019-6/30/2020; Grant Timeframe pending extension due to COVID-19 HI-19-03 Information on Historic District and Information File Informational Presentation by City's Ongoing efforts to establish provisions for Small-Cell Citywide Electric Director to HDC design, permitting, and implementation; Wireless Facilities Proposed Ordinance #2020-13 First Reading 9/28/2020 HI-19-04 Referral of Fence 2 Kings Highway NE Fence Permit Permit #19-1218 referred to HDC by Permit application received 9/4/2019; HDC Permit #19-1218 City Planner 9/9/2019 for consultation authorizes fence height and recommended on Architectural Review Certification; elements, materials, & location; Permit Considered at 9/19/2019 HDC Meeting issued 10/23/2019 subject to conditions of - approval granted for 5 ft. metal Architectural Review Certification. picket fence with recommendations on brick piers, pergola, and fence materials & location 4

City of Dover Historic District Commission Summary of Applications 2020 Item 2. Updated thru September 30, 2020 FILE# PLAN NAME LOCATION TYPE ACTION STATUS HI-20-01 Referral of 229 South Governors Demolition Permit - Permit #20-47 referred to HDC by City Permit Application received 1/14/2020. Demolition Avenue, Action Tire Building Planner 2/11/2020 for consultation on Permit approved for issuance per HDC Permit #20-47 Architectural Review Certification; action. Commercial/Vehi 2/20/2020 HDC recommended cle Service approval of ArchRevCert Building HI-20-02 CLG Grant Certified Local Information File Notice of Eligibility for Grant Notice of Intent due October 16, 2020 and Application for Government 10/2/2020; Notice of Intent Due to Full Application due October 30, 2020 FFY2020 Application for Grant SHPO Funding 5

Summary of Permit Applications with Architectural Review Certification Item 3. 2020 - Updated Thru 9-30-2020 Note: No additional Permit Activity in September 2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 1/23/2020 19-1476 6 W. Loockerman St. Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for tenant fit Renovations required for interior work. out of office space on second floor. 1/6/2020 19-1635 120 S. Governors Avenue Fence Permit Staff Approval. Replacement of wood pieces on existing wood fence associated with commercial building. 1/22/2020 19-1674 15 Loockerman Plaza, City Roof Permit Staff Approval. Roof replacement on City Hall one Hall story west wing area. Reclad mansard roof areas with synthetic slate roof shingles to match main section of building. 2/6/2020 20-01 131 W Loockerman Street, Sign Permit Staff Approval. Window signs and Roof Sign on Handyman Humpfries corner of pent roof structure for business located in first floor storefront area. 3/17/2020 19-1575 54 S. State Street, Temporary Sign Permit Staff Approval Installation of temporary banner Presbyterian Church 12/9/2019 - 12/26/2019. 3/6/2020 20-193 214 S. State Street Roof Permit Staff Approval Roof replacement with architectural shingles on rear addition; limited visibility from street. 3/16/2020 20-202 22 The Green, Delaware Building Permit - Exterior Staff Approval Replacement of fire escape on rear State Housing Authority Renovations (west) elevation; exterior Offices restoration/repair and painting of masonry & stucco, windows, shutters, woodwork, gutters; roof replacements - architectural shingles and membrane roofing 6

Summary of Permit Applications with Architectural Review Certification Item 3. 2020 - Updated Thru 9-30-2020 Note: No additional Permit Activity in September 2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 3/16/2020 20-206 16 The Green, Delaware Building Permit - Exterior Staff Approval Replacement of existing ramp on State Housing Authority Renovations rear (north) elevation; exterior Offices restoration/repair of masonry & stucco, windows, shutters, woodwork, gutter & downspouts; roof replacements 3/13/2020 20-219 5 Kings Highway, NE Demolition Permit - Accessory Staff Approval Demolition of freestanding garage Structure building. 4/27/2020 20-335 15 Kings Highway, NE Sign Permit Staff Approval Installation of projecting sign on metal bracket for office tenant 5/21/2020 20-047 229 S. Governors Avenue Demolition Permit HDC Approval of ArchRevCert for Approval by HDC on 2/20/2020. Demolition, HI-20-01 Demolition of one story masonry commercial/vehicle service building. 5/28/2020 20-287 411 Legislative Avenue, Building Permit - Exterior Staff Approval Renovation of Entry Stairs for Legislative Hall Renovations precast stone treads, brick, and handrail system improvements. 5/11/2020 20-346 25 W. Loockerman Street Building Permit - Interior Staff Approval. No ArchRevCert Interior renovations for café space Renovations required for interior work. on first floor. 5/6/2020 20-358 2-4 The Green, Office Administrative Permit - Roof Staff Approval Replacement of mansard roof with Building Permit synthetic slate shingle material and other roof & trim work repairs. 5/11/2020 20-368 417 S. State Street Building Permit - Exterior Staff Approval Restoration/repair of masonry Renovations repointing, shutters, woodwork repair, and exterior repainting. 5/26/2020 20-401 45 The Green, Sykes Roof Permit Staff Approval Roof Replacement of flat roof Building membrane, select repair of slate roof areas (west wing and rear), woodwork, gutter, chimney repair. 7

Summary of Permit Applications with Architectural Review Certification Item 3. 2020 - Updated Thru 9-30-2020 Note: No additional Permit Activity in September 2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 6/22/2020 20-412 401 Federal Street, Building Permit - Interior Staff Approval. No ArchRevCert Interior Renovations to office space. Renovations required for interior work. 6/2/2020 20-466 20 E Division Street, Office Sign Permit Staff Approval. Reface of existing monument sign Building for office tenant (Embrace Home Loans). 7/1/2020 20-447 150 Martin Luther King Jr Window Permit No Planning Staff Review. Permit Repair of Windows. Blvd South, Tatnall Building issued by Permitting Staff 7/9/2020 20-615 411 Legislative Avenue, Administrative Permit - Staff Approval. No ArchRevCert Interior Renovations associated Legislative Hall Interior Renovations required for interior work. with replacement of HVAC mechanical system. 7/23/2020 20-704 20 Loockerman Plaza, Dover Fence Permit Staff Approval. Replacement of existing white vinyl District Office at Wesley UM fence with 4-ft. black metal picket Church fence on north side of east building wing. 8/11/2020 20-761 417 S State Street Roof Permit Staff Approval. Replacement of existing asphalt shingle roof with architectural shingle roof. 8/6/2020 20-772 146 S State Street, Main Sign Permit Staff Approval. Installation of hanging (projecting) Street Homes Loan sign on porch for office tenant. 8/24/2020 20-785 3 Loockerman Plaza, PNC Building Permit - Site Staff Approval. Renovations to ADA Parking in Bank Renovations north parking lot and associated curb cuts, sidewalks, and replacement of walkway and steps with ramp system on east side of building from parking lot. 8/17/2020 20-795 154-156 S State Street Alley Building Permit - Exterior Staff Approval. Renovations to exterior wood Renovations staircase and deck on north side of building. Not considered in public view and subject to Arch Rev Cert as site is off an alley. 8

Summary of Permit Applications with Architectural Review Certification Item 3. 2020 - Updated Thru 9-30-2020 Note: No additional Permit Activity in September 2020 DATE PERMIT # LOCATION TYPE ACTION ON ARCHITECTURAL NOTES REVIEW CERTIFICATE 8/25/2020 20-878 133 S Bradford Street, Administrative Permit Staff Approval. Removal of 3-bay Bank Drive-thru Previous Wells Fargo Bank canopy structure. Existing Building Drive-thru to remain. 9

Item 4. Delaware State Review Board for Historic Preservation October 21, 2020 ~ 10:00 am – 12:00 pm Virtual Meeting* I. Welcome and Statement of Purpose Steve Pulinka, Chair II. Introductions State Review Board members Division of Historical & Cultural Affairs Director Timothy Slavin and staff III. National Register Nomination Presentations Each presentation will be followed by: discussion by State Review Board members; invitation for public questions and comments; and a motion and voting by State Review Board members a. Amended Milton Historic District Catherine Morrissey, Assoc. Director Town of Milton, Sussex County University of Delaware Center for Historic Architecture and Design b. St. Nicholas Ukrainian Catholic Church (historic name)/ Rev. Dr. Vincent P. Oliver, Pastor New Calvary Baptist Church (current name) New Calvary Baptist Church 610 South Heald St., Wilmington, New Castle County Business Meeting IV. Review of July 29, 2020 State Review Board Meeting Minutes State Review Board members V. Recognition of Retiring State Review Board Members: Timothy Slavin Steve Pulinka (chair), Dan Parsons, and Esthelda Parker Selby VI. Election of Chair State Review Board members Selection of Vice Chair Newly Elected Chair VII. Recent National Register listings and anticipated nominations Madeline Dunn, National Register Coordinator VIII. Public Questions/Comments IX. Announcement: Next Meeting – January 20, 2021 (format and location to be announced) X. Adjournment *This meeting of Delaware’s State Review Board for Historic Preservation is being conducted in accordance with the Governor’s March 13, 2020 Proclamation Authorizing Public Bodies to Meet Electronically, issued to protect citizens from the public health threat caused by COVID-19. People interested in participating in this public meeting can join online through the Zoom online meeting platform (see instructions below). A copy of documents referenced during this meeting will be available for review at the Division of Historical and Cultural Affairs’ website https://history.delaware.gov/ and the official State of Delaware public meeting calendar https://publicmeetings.delaware.gov/?week=2020-07-26. Page 1 of 2 10

Item 4. Delaware State Review Board for Historic Preservation October 21, 2020 ~ 10:00 am – 12:00 pm Virtual Meeting Zoom Meeting Instructions for Public Attendees Participants are not required to download a special application. Just click on the link below, enter name and email address and click on “Join Webinar,” or follow call-in instructions to listen to the meeting by phone. Please click the link below to join the webinar: https://us02web.zoom.us/j/84688696309 Or iPhone one-tap : US: +16465588656,,84688696309# or +13017158592,,84688696309# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 646 558 8656 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 846 8869 6309 International numbers available: https://us02web.zoom.us/u/kyshxPmWI Page 2 of 2 11

Item 4. From: Preservation Delaware To: Melson-Williams, Dawn Subject: October Preservation Delaware Newsletter Date: Wednesday, October 07, 2020 9:55:22 AM Special Annual Meeting Newsletter 12

Item 4. Preservation and Progress PDI Annual Meeting & Conference Thursday - Saturday October 15-17, 2020 Twenty one panelists, three keynote speakers, all with a unique perspectives on historic preservation. Join one session or participate in them all. The Conference will offer sessions across multiple days and include 13

Item 4. industry experts and roundtable panelists. All online. Headliners include Kathy Rodriguez, City of San Antonio Preservation Office, Leslie Canaan, National Trust for Historic Preservation and Tim Slavin, State of Delaware Historical & Cultural Affairs Director. All sessions are free but you must register in advance. You may register for a single or every sessions. PDI members may also participate in the PDI annual meeting to elect new officers and board members and learn about PDI 2021 plans. SCHEDULE Welcome and Kathy Rodriguez Keynote Presentation - 10:30am - 11:30am REGISTER HERE Session 1 - Thursday October 15, 1:00pm – 2:45pm Flipping the paradigm: Preservation as the Foundation of Sustainable Economic Growth REGISTER HERE Session 2 - Friday October 16, 1:00pm - 2:45pm Making Preservation and Public: Disseminating 50+ Years of Research & Documentation REGISTER HERE Session 3 - Friday October 16, 3:00pm - 4:30pm Climate Change, Cultural Resources, & HistoricPreservation: Mapping & Mitigating the Effects REGISTER HERE Session 4 - Saturday October 17, 10:30am - 12:00pm Leslie Canaan Keynote Presentation and Inclusivity and Diversity in Delaware’s Historic Preservation Programs REGISTER HERE 14

Item 4. PDI Annual Business Meeting - Saturday October 17, 1:30pm - 2:30pm Elections, 2020 year in review and 2021 strategic plans REGISTER HERE The full agenda and presenters are listed HERE. Monument Wars discussion attracts 250 attendees The discussion of the future of the nation's monuments was held September 30 online. The discussion was presented by University of Delaware’s Center for Historic Architecture and Design and Preservation Delaware was discussion was recorded and an be found HERE Funding has been provided by National Trust for Historic Preservation PDI's African American Cultural Resources Task Force begins orientation training Interns and volunteers will begin training to conduct the Delaware DuPont School Oral History Project. The project is in the first phase of the task force project, which has been graciously funded by the 15

Item 4. State of Delaware Historic Preservation Office. The training will be led by Director Dr. Abdullah Muhammad, PDI board member Dan Parsons and Flavia Rutkosky. For more information on the African American Cultural Resources Task Force visit HERE ‌ Keep Our Event FREE Become A Member or Donate Join now or renew your membership and help support preservation efforts throughout Delaware. Join us online or call 302-322-7100 Preservation Delaware, Inc. The statewide nonprofit organization dedicated to the preservation of Delaware’s architectural heritage and historic settings through education, public policy initiatives, and technical assistance. Preservation Delaware, Inc. P.O. Box 555 Lewes, DE 19958-0355 302-322-7100 info@preservationde.org Connect with us ‌ ‌ ‌ 16

Item 4. Preservation Delaware | P.O. Box 355, Lewes, DE 19958 302-322-7100 Unsubscribe dmelson@dover.de.us Update Profile | About our service provider Sent by info@preservationde.org powered by Try email marketing for free today! 17

Item 5. Project Narrative FFY2019 Addendum to Design Standards & Guidelines for the City of Dover Historic District Zone: Modern Materials & Technologies The City of Dover is proposing a preservation planning project to evaluate and update portions of the Design Standards & Guidelines for the City of Dover Historic District Zone document. The result of the project will be a Draft Addendum document focusing on modern and technological advancements in materials and construction activities of items discussed in the Design Standards & Guidelines. The current Design Standards & Guidelines for the City of Dover Historic District Zone document was created1 and adopted in 1992-1993 with the formal establishment of the City’s Historic District Commission (HDC) by ordinance adopted July 26, 1993. The ordinances of the City of Dover allow for the designation and protection of historic properties. The purpose of Historic District regulations is: “to preserve and enhance that unique character and value of the old portion of Dover as an area of special charm and interest. It is particularly intended that the regulations prevent, in the historic district, any change of conditions that would be deemed to be a disfigurement or degradation of the present unique visual and architectural qualities of the district.” (Zoning Ordinance, Article 3, Section 21) The geographic boundaries of the Historic District (H) zone are established as a zoning classification. The original boundaries of the Historic District established in 1961 were generally described as extending from just north of Division Street south to South Street inclusive of the properties fronting on South State Street and The Green then east to the St. Jones River. In 1997, the boundaries of the Historic District Zone were expanded to include properties fronting on West Loockerman Street from Bradford Street to the railroad corridor and areas in the vicinity of South Governors Avenue, South Bradford Street, North Street, and Bank Lane. The areas of expansion included many commercial and residential properties listed in the National Register of Historic Places as part of the Victorian Dover Historic District. See attached Map of City of Dover Historic District showing the current boundaries (shaded in orange). As a preservation and redevelopment tool, the Design Standards and Guidelines provide guidance for property owners, design professionals, staff and the Historic District Commission (and Planning Commission). The “historic district design guidelines and standards” are defined by the Zoning Ordinance as follows: “Historic district design guidelines and standards: The document adopted by the City of Dover Planning Commission as being the source reference document for construction and maintenance of buildings, structures, and additions with the Dover Historic District and which is the guiding document for the historic district commission and city planner in their review of applications for architectural review certification.” Therefore, it is utilized as a guiding document in the decision making process of reviewing of construction activities in the Historic District zone for issuance of Architectural Review Certification (Zoning Ordinance, Article 10 Section 3). Applications for Architectural Review Certification are reviewed by the City Planner (Staff), the Historic District Commission, and Planning Commission. See the following code excerpt regarding the architectural review standards. 1 The current document Design Standards and Guidelines for the City of Dover Historic District Zone was prepared in 1992 by John Milner Associates Inc. with funding by a grant from the National Park Service, U.S. Department of the Interior and administered by the State Historic Preservation Office. City Planning Staff, the State Historic Preservation Office, the Friends of Old Dover, Main Street Dover, and other interested parties participated in the development of the document. 18

Item 5. Zoning Ordinance, Article 10 Section 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. (B) The city planner, historic district commission or planning commission shall not consider normal maintenance and repair (see definitions, article 12), interior arrangement, or building features not subject to public view. The Zoning Ordinance references the Design Standards & Guidelines when establishing the Architectural Review Certification process for the City of Dover’s Historic District zone (H). An Architectural Review Certificate is required for a demolition, erection, reconstruction, alternation, restoration or exterior repairs on properties within the Historic District. Most projects within the Historic District are eligible for administrative review of the Architectural Review Certificate as part of the Building Permit process for such projects as signs, roof and door or window replacement, and exterior finish/siding/trim work renovations. Project activities only involving interior renovations are not subject to the Architectural Review Certification process. For example, in calendar year 2018, a total of forty-seven (47) applications (permit activity in the Historic District) were reviewed under this process with 38 Permits requiring Architectural Review Certification and 9 Permits not requiring Architectural Review Certification. 2 Historic Preservation Planning is part of a comprehensive approach to land use planning in the City of Dover. In Dover’s current plan, the 2008 Comprehensive Plan (as amended) this information is presented in Chapter 6 - Historic Preservation and associated Map 6-1. The 2008 Comprehensive Plan includes sets forth goals and a series of recommendations for each goal. The Historic Preservation Goals are as follows: Goal 1: Preserve and Protect Historic Resources Historic Goal 2: Provide and Promote Incentives for Preservation Activities Preservation Goal 3: Increase Public Information on Historic Resources Goal 4: Collaborate with Diverse Groups and Governments 2008 Comprehensive Plan, excerpt from Table 1-1: Plan Chapter Goals To achieve Goal 1, one of the adopted Recommendations was the Evaluation of Design Standards and Guidelines since the original document was adopted in the early 90s. The recommendation also suggested consideration of the standards and guidelines for the levels of protection for The Green and the Loockerman Street areas. For this project for an Addendum to the Design Standards & Guidelines, the City of Dover will seek to hire a consultant through a Request for Professional Services process to assist the Historic District Commission and Planning Staff with the project. The consultant will be required to have a Principal Investigator (PI) who meets the professional qualification standards in 36 CFR 61. Also involved in the project, the Historic District Commission consists of five (5) appointed members and the Planning Commission3 consists of nine (9) appointed members. The Planning Staff serves as staff support to the Historic District Commission and will manage the activities of this project. 2 The volume of Permit Activity in the Historic District over the past five years has averaged 52 applications a year with a majority of them eligible for Architectural Review Certification review by Staff. 3 The Planning Commission, per the Zoning Ordinance, Article 10 Section 3.25(A), is involved in the formal adoption process for the Historic District guidelines. 19

Item 5. With the project, we hope to create an Addendum to the Design Standards & Guidelines that focuses on the modern and technological advancements in materials and construction activities. In recent years, the use and role of alternative and composite materials in construction has increased with options for wood composites, PVC/vinyl products, and others. In addition, features like solar panels and other conservation related measures have become more common place. This Addendum will focus on these types of materials and items as associated with the practices for maintenance, preservation and construction activities within the Historic District. Components of the Addendum document will continue to provide guidelines for treatment of historic properties and features focusing on maintenance, repair, alternations, and preservation or restoration of existing buildings; guidelines for new construction activities (additions and new buildings), guidelines for demolition activities; guidelines for landscaping and site elements, and guidelines for signage. The document is to be consistent with the Secretary of Interior Standards for Treatment of Historic Properties (Rehabilitation Standards and Guidelines). The project will consist of a series of phases: Planning, Public Outreach, Guidelines Revision and Refinement, and Preparation of Draft Addendum Document. The following chart outlines the anticipated activities of the project. Timeframe Project Phase Activities and Products September 2019 Consultant Services Develop RFP and release. Select Consultant September – October 2019 ed Planning Meetings with Consultant, vis Staff and HDC to outline Re general project approach, be goals and format for Addendum guidelines, to determine public input ule strategy. November 2019 – January Public Outreach Analysis of guidelines. 2020 ed Conduct focus ch groups/stakeholder meetings eS and a Public Workshop. January 2020 – April 2020 am Guidelines Revision & Prepare example page format Refinement (text and photographs). Tim Meetings with Staff and HDC efr to present drafts. Review of multiple Drafts by Staff, HDC. May 2020 – June 2020 Preparation of Draft Conduct Public Workshop on Addendum Document Draft. Review of Draft by State Historic Preservation Office. The specific scope of work, tasks, and deliverables by the consultant will be further refined with Planning Staff. Electronic copies of documents are anticipated for use at meetings and posting on the City’s website for review. Subject to the selection of the consultant, the Project’s work timeframe is expected to be September 2019 through June 2020 with the formal review process to adopt the Draft Addendum Document to follow in Summer 2020 with the Historic District Commission and Planning Commission. 20

Item 6. From: Davis, Gwen (DOS) To: Melson-Williams, Dawn Subject: CLG Grant Application for 2020 Date: Friday, October 02, 2020 5:41:31 PM Attachments: 2020 CLG Historic Preservation Grant Application Guidance.pdf Dawn, I hope this message finds you well. I am writing to provide information on the Certified Local Government applications for 2020 Historic Preservation Fund grants. The guidelines and forms for this year’s applications are in the attached document. The City of Dover is currently eligible to apply for $9,600 in grant funds, with matching share of $6,400, for a total project cost of $16,000. Some important changes to note in this year’s guidance: If a CLG intends to use a third party to administer the grant, we need the CLG to state up-front in the application that it is delegating that role to the third party. There are several places in the guidance that reference this point. Some of Delaware’s CLGs have engaged the services of an educational institution such as the University of Delaware to administer the HPF grants on their behalf; in these cases, additional information is needed in this year’s application to reflect that arrangement. I don’t recall the City ever doing this, but wanted you to be aware nonetheless. The guidance also contains clarification on eligible activities for commission or staff training, to acknowledge the recent proliferation of virtual meeting and training opportunities. I am asking that the CLGs confirm their intent to apply for the program, and the amount for which they plan to apply no later than October 16. If we learn that some CLGs will not apply, or will apply for lesser amounts than that to which they were entitled, we will advise the remaining CLGs of the availability of additional funds. Hopefully this will avoid the need for submitting revised applications as has occurred in the past. Full applications will be due by October 30. Please let me know if you have any questions. I will also be in contact with you next week concerning the 2019 grant. Thank you. -- Gwen Gwenyth A. Davis Deputy State Historic Preservation Officer Delaware Division of Historical and Cultural Affairs 21 The Green| Dover, DE 19901 tel (302) 736-7410 gwen.davis@delaware.gov website: https://history.delaware.gov/ 21

Item 6. Delaware Division of Historical and Cultural Affairs State Historic Preservation Office 21 The Green, Dover, DE 19901 (302)736-7400 ● (302)739-5660 (fax) HISTORIC PRESERVATION FUND GRANT APPLICATION GUIDELINES FOR CERTIFIED LOCAL GOVERNMENTS Allocation of Grant Funds in Delaware………………………………………………………page 1 General Grant Requirements.…………………………..……………………………………..page 2 Eligible Grant Activities………………………………………………………………………….page 3 Allowable Costs……………………………………………………………………………………page 6 Grant Application Packet Instructions and Forms…………………………………….....page 7 ALLOCATION OF GRANT FUNDS IN DELAWARE Each year, the Congress appropriates a federal Historic Preservation Fund (HPF) grant to each state in support of various preservation activities allowable under the regulations implementing the National Historic Preservation Act of 1966, as amended. In Delaware, this grant is administered by the Division of Historical and Cultural Affairs, whose Director acts as the State Historic Preservation Officer. One of the requirements of this federal grant is that a minimum of 10% of the funds must be sub-granted to Certified Local Governments (CLGs). Because the federal grant award to Delaware varies from year to year, the amount awarded to Delaware’s CLGs also varies. Only local governments which have been formally certified as a CLG prior to January 1 of the calendar year and which continue to meet the requirements for certification are eligible to apply for HPF subgrant funding. Among the requirements for maintaining CLG status is the submission of an annual report on activities. The State Historic Preservation Office (SHPO)’s CLG Coordinator contacts the CLGs each year to request this report. If not requested or received beforehand, the SHPO may require that the annual activity report be submitted and approved as a condition of awarding a subgrant to the CLG. Each CLG that meets the above requirements and submits an application that is consistent with these Grant Application Guidelines will receive grant funding. Delaware’s CLG allocation formula provides for a minimum allocation of $2,000 to each CLG plus an additional allocation based on population (US Census Bureau decennial figures) to make up a yearly Basic Program Allocation (BPA). Funding Category Equivalent Population Minimum Allocation Population Factor BPA 1 Less than 3,500 $2,000 + $1,000 = $3,000 2 3,500 – 10,000 $2,000 + $2,000 = $4,000 3 10,000 – 40,000 $2,000 + $3,000 = $5,000 4 Over 40,000 $2,000 + $5,000 = $7,000 Because the HPF grant 10% set-aside that the Delaware SHPO is required to award to CLGs typically exceeds the amount of the BPA, the CLGs have been placed in Funding Categories in accordance with their 2010 census populations and are assigned points equivalent to that Funding Category. The points derived are used to calculate the additional grant funds that CLGs will be awarded. The total number of points is divided into the difference between 10% of that year’s HPF grant and the total dollars that are assigned in accordance with the BPA allocation. A total award is then calculated using this formula times the number of points assigned plus their PBA. 1 22

Item 6. Certified Local Governments 2010 Population Funding Category/Points BPA City of Delaware City 1,695 1 $3,000 City of Lewes 2,747 1 $3,000 Town of Milton 2,576 1 $3,000 City of New Castle 5,285 2 $4,000 City of Dover 37,366 3 $5,000 City of Wilmington 70,851 4 $7,000 New Castle County 538,479 4 $7,000 Totals 16 $32,000 Each year that Delaware receives an HPF grant award, the SHPO evaluates each Delaware’s CLGs eligibility to receive grant funding. The SHPO notifies each CLG of the amount of the federal funds which the SHPO has determined to award (based on the above formula), and the date on which application for that year is due. If any CLG is not in compliance with Delaware’s CLG Program Guidelines at that time, they must take corrective action to change their eligibility status prior to the date on which the application is due. The federal award indicated in the CLGs notification cannot exceed 60% of the project total budget. The CLG must provide match, either in cash or in kind, which equals at least 40% of the project budget. A CLG may partner with another entity which is willing to provide all or part of the non-federal (matching) funds for a project. If the project will be administered by a third party (e.g., an educational institution), the application should clearly state that the CLG is delegating administration of the grant to that third party. In addition, two or more CLGs may collaborate and pool their awards to allow for a greater project budget to accomplish common goals, such as training for commissioners. If, for whatever reason, a CLG chooses not to apply for their allotted federal funds or applies for less than the amount allotted, the SHPO will determine how to equitably distribute these monies to those CLGs whose grant application shows there is need for additional grant monies and who have the ability to provide the increased matching funds. GENERAL GRANT REQUIREMENTS Each CLG must fulfill certain programmatic and administrative requirements in order to obtain a grant award. Programmatic Requirements: • As noted in the discussion of eligible grant activities below, some projects require a Principal Investigator whose professional qualifications are consistent with the Secretary of the Interior’s professional qualification standards (https://www.nps.gov/history/local-law/arch_stnds_9.htm). • Projects must result in tangible outcomes which address a preservation goal, and which are consistent with the Secretary of the Interior’s Standards and Guidelines for Archaeology and Historic Preservation (https://www.nps.gov/history/local-law/arch_stnds_0.htm), as applicable • All written material must acknowledge receipt of federal funding as well as include a non-discrimination statement. • A Grant Agreement between the SHPO and the responsible parties must be signed before any federal funds may be disbursed. o Content: The Grant Agreement contains the approved scope of work, budget, project performance period, detailed performance schedule, list of activities to be accomplished, and references to the performance standards, stipulations, and federal regulations appropriate to the project, including: non- discrimination, political activities, disclosure of information, conflict of interest, insurance, handicapped accessibility, and record retention and accessibility. o Signatories: If the CLG is administering the grant, the CLG’s Authorized Official (e.g. Mayor, Town Manager, or other government staff with oversight responsibility) must sign the Grant Agreement. If the project will be administered by a third party (e.g., an educational institution) on behalf of the CLG, the Grant Agreement is made between the SHPO and the third party, with the CLG’s concurrence. 2 23

Item 6. • All activities and expenses associated with the grant including the hiring of a consultant are to take place between the start and end dates indicated in the Grant Agreement or in any amendment to it. Start and end dates vary by year and by the nature of the project. Any extension to the end date requires written approval by SHPO. • Matching Share: o The project budget must indicate a local match, either in cash or in kind, equal to a minimum of at least 40% of the total project costs. o A CLG may partner with another entity that is willing to provide all or part of the matching funds for a project. If the project will be administered by a third party on the CLG’s behalf, that party may be contractually obligated to provide the match. In either case, the CLG must remain engaged in the project, including ensuring that the required match is expended. • CLGs may not charge for grant-funded programs except to cover associated direct costs that will not be reimbursed with grant funds (e.g., providing meals for workshops), in accordance with federal rules. • CLG grants are funded on a reimbursable basis and requests for reimbursement of project costs are made either on a quarterly basis on a schedule indicated in the Grant Agreement, or at the close-out of the grant. Each request for reimbursement which contains evidence of grant approved expenditures will be reimbursed at up to 60% of the documented expenditures, but in no case will the reimbursement of expenses exceed the grant award. SHPO may retain up to 20% of the awarded grant funds until the tangible grant outcome is achieved/produced. The Grant Agreement will stipulate the last date on which a request for reimbursement of grant expenses can be submitted. Administrative Requirements: As part of the grant application (see Attachment 3), the CLG’s authorized representative certifies that administrative requirements have or will be met, ensuring that the CLG: • Has complied with all requirements of Delaware’s CLG Program including timely submittal of their annual report outlining CLG commission actions and activities for the prior year; • Has a satisfactory record of integrity, judgment, and performance especially related to performance of grants and contracts; • Has adequate financial resources for performance, as well as the necessary experience, technical qualifications, and facilities; • Has an adequate accounting system and auditing procedures to provide effective accountability and control of property, funds and assets sufficient to meet federal audit requirements; • Agrees to abide by applicable Federal regulations in the expenditure of Federal funds and performance under this program (2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements For Federal Awards) and the National Park Service’s HPF Grants Manual; • Has financial and compliance audits in accordance with the Single Audit Act Amendments of 1996, and OMB- Circular A-133, and submission of the audit report which covers the period of the grant to the SHPO Grant Manager; • Has conformed with federal debarment requirements as well as statutes relating to non-discrimination; and • Has complied with provisions of the Hatch Act which limits political activities of employees whose principal employment responsibilities are funded in whole or in part with federal funds. ELIGIBLE GRANT ACTIVITIES Several broad categories of projects have been approved for CLG grant funding. Within these categories, the CLG may choose specific activities which align with their local needs. If uncertain as to whether a proposed project might qualify for grant funding, applicants should discuss their proposals with the SHPO Grant Manager prior to submittal. For collaborative projects, prior notification of the SHPO Grant Manager is required. The allowable grant activities and the requirements related to each are outlined below. Historic Property Surveys: • An historic property survey project should reflect a defined area, and may be conducted at either identification or evaluation level. 3 24

Item 6. • Identification surveys identify and gather data on a community’s historic resources. They require the preparation of standard survey forms, maps and a report. Evaluation surveys build on the identification survey by developing contexts under which the significance of properties can be determined. The final report also specifies the boundary of any property or area which has been determined to have adequate significance and integrity to be eligible for listing in the National Register of Historic Places, as well as all contributing buildings/structures. • For areas surveyed more than 20 years ago, the CLG may conduct update surveys. Such surveys must produce Delaware Cultural Resource Survey (CRS) forms, maps and photographs which conform to current standards. • All survey projects must produce a survey report which meets the applicable federal standards and state guidance contained in the SHPO’s guidelines, “Architectural Surveys in Delaware” (Feb. 2015), including forms and photographs. CRS forms are submitted online through the Cultural and Historical Resource Information System. Photographs should be in original TIFF, or first-generation JPEG converted to TIFF. • The application’s project narrative must indicate the type of survey (identification, evaluation or update); a written description as well as a map of the area to be surveyed; and the estimated acreage and number of properties within the survey area. Final reports must indicate the number of acres actually surveyed (this data is reported annually to the National Park Service). • Survey reports, which are in compliance with the SHPO’s guidelines, “Architectural Surveys in Delaware” (Feb. 2015) are submitted to the assigned SHPO Reviewer and the SHPO Grant Manager in digital format for initial review in accordance with the schedule in the Grant Agreement. Final reports must be submitted prior to the end date of the grant in both electronic, and, if not a section of a larger document, printed form. • Historic Property Survey projects require oversight by a Principal Investigator (PI) who meets the professional qualification standards contained in 36 CFR 61. If the PI for this project is a staff member or intern employed by the CLG (or a partnering/third party entity, if applicable), then their resume should be attached to the application. If the CLG will hire a consultant to carry out this project, then the resume of the PI should be provided to the SHPO Grant Manager when the consultant or entity has been determined. The PI should contact the SHPO Historic Property Research Center Manager prior to initiating any survey project in order to review the existing information on file and assess requirements. National Register Nominations or Amendments: • A National Register project consists of preparing a National Register nomination for an individual property, or historic district, or amending or providing significant additional information for a district or property already listed in the National Register. Completing or updating CRS forms is also required if the property was not previously surveyed or existing survey data does not meet current standards. • The name of the property/properties to be nominated or updated need not be known at the time of application, but the CLG is encouraged to consider a range of property types, including those currently underrepresented in the National Register and/or identified as a priority in the current Delaware State Historic Preservation Plan. • Within two months of the grant award, the CLG must provide the SHPO National Register Coordinator with a list of any properties being considered for nomination. A CLG representative would then arrange a site visit with the National Register Coordinator, nomination authors, and the property owner to determine the property’s potential for nomination and to discuss the research criteria that would be required to support the nomination. • Within four months of the grant award, the CLG should provide the National Register Coordinator with an outline which includes but is not limited to: name of property; likely period of significance; applicable National Register criterion, area(s) and level of significance; brief description of the property’s integrity; proposed areas of research (including consideration of archaeological resources, if applicable); anticipated number of contributing and non-contributing properties; proposed boundary; property owner’s name and address; name of nomination author(s); and the proposed schedule for completion of the nomination. • The CLG must allow adequate time in the schedule for the National Register Coordinator to review and comment on drafts of the text of the nomination and for the author(s) to address such comments prior to submittal of the final draft. • Final drafts of nominations are to be submitted electronically by the end of the grant period. The National Register Coordinator will provide guidance as to the requirements for the submittal. In general, such submittals will include: the nomination form in Word format with all fields completed but editable; individual, unaltered TIFF photographs with labels and a photo key; a USGS topographical map showing the location of the property/historic district; a site map showing the nominated boundary (including coordinates) and the location 4 25

Item 6. of contributing/non-contributing properties; and other supporting documentation with a list of figures, as needed. • The final draft submittal must also include the names and addresses of property owners, to allow formal notifications required by federal and state rules. The CLG is responsible for providing the property owners with a copy of the draft and final draft nominations for their review and comment, prior to public presentations. • The CLG is responsible for obtaining approvals of its local commission, and for preparing and presenting a PowerPoint presentation before the State Review Board for Historic Preservation. This may take place outside the grant period, but whenever feasible the schedule should allow for the nomination to be heard by the local commission and State Review Board within the same federal fiscal year. The CLG must inform the National Register Coordinator and the SHPO Grant Manager if the local commission requires changes to the nomination after it has been approved by SHPO, and provide a revised copy of the final nomination. The CLG and SHPO will coordinate on addressing any changes recommended by the State Review Board. • National Register projects usually require oversight by a Principal Investigator (PI) who meets the professional qualification standards contained in 36 CFR 61. If the PI for this project is a staff member or intern employed by the CLG (or a partnering/third party entity, if applicable), then their resume should be attached to the application. If the CLG will hire a consultant to carry out this project, then the resume of the PI should be provided to the SHPO Grant Manager when the consultant or entity has been determined. If students are assisting with nomination research and contributing to the writing of a nomination, their name and that of their faculty advisor should be submitted as soon as that information is known. The PI should update the National Register Coordinator on their progress in completing the nomination on a monthly basis. Preservation Planning Assistance: • A planning report may address any preservation related topic which is of concern to the CLG. Some examples of planning projects are: preparation or update of the historic preservation component of a municipal or county comprehensive plan; development of an historic context; development of or revisions to an historic zoning ordinance; or assessment to expand a local zoning or National Register historic district. • Planning projects must produce a report or draft document which meets applicable Standards. In the application, the project narrative should indicate the type of planning document to be produced; the geographic area of impact; for contexts, the theme, time period and geographic zone; and if the project will produce a new or a revised document. SHPO will assign a staff member to perform an initial review and provide comments on planning reports. Final reports must be submitted to the SHPO Grant Manager prior to the end date of the grant period in both electronic and printed form. • Preservation Planning projects generally require oversight by a Principal Investigator (PI) who meets the professional qualification standards contained in 36 CFR 61. If the PI for this project is a staff member or intern employed by the CLG (or a partnering/third party entity, if applicable), then their resume should be attached to the application. If the CLG will hire a consultant to carry out this project, then the resume of the PI should be provided to the SHPO Grant Manager when the consultant or entity has been determined. Outreach to Public on Preservation Issues: • Outreach projects may include, but are not limited to: technical or informational workshops or seminars (in- person or virtual); brochures addressing issues such as design review guidelines, local zoning laws, driving or walking tours; or web pages on the aforementioned topics. • The CLG is encouraged to discuss specific public outreach proposals with the SHPO Grant Manager in advance of applying to ensure that the topic is eligible for grant funding. In the application, the following questions should be answered, as appropriate. • Who is the intended audience for the project and why is that constituency targeted? • If a program/workshop/conference is proposed, how many people are expected to attend? [In-person programs must be held at handicapped accessible locations and should be free. If a fee is to be charged, it should be limited to only direct costs that are not reimbursable by the grant, e.g. for covering meals. For virtual programs, please indicate the anticipated platform to be used.] • What form will the publication take? How will it be disseminated? If printed materials are an element of a project, how many copies will be produced? [Examples of published materials include: web pages, GIS-based story maps, brochures, pamphlets, monographs, reports, videos or PowerPoint presentations. The number of copies of printed materials should be adequate to disseminate the information it contains to the intended audience. Published material must be distributed without charge.] 5 26

Item 6. • Project oversight by a consultant, partnering entity, or a staff member who meets the professional qualification standards may or may not be required, depending on the nature of the outreach. If professional assistance is part of the project, the application should indicate this. Public Outreach projects also often involve volunteers (see section on Allowable Costs for CLG Grant - Donated Time for further information on how volunteer time is compensated). Training for Commission Members or CLG Staff: • CLGs may seek grant funding to provide commission members and commission staff with training which assists them in fulfillment of their responsibilities or furthers their knowledge of preservation issues. NOTE: Advance approval from the SHPO Grant Manager for attendance at each training/workshop is required. Such approval may be obtained when the grant is initiated or may be requested during the grant period. If such approval is not obtained prior to the workshop/training event, costs related to it will not be reimbursed. • In the CLG grant application, include the following information: o the name of the workshop/training and the organization that is providing it; o whether the workshop/training will occur in-person, virtually or be taken online o the anticipated date(s) of the workshop/training o if in-person, the location and mode of travel o who will attend/participate, and how it will benefit those attending. • On-line training courses and/or participation in virtual conferences: costs of course fees and conference registration may be covered with grant funds. • In-person travel: Cost of basic registration (no tours unless directly related to training), transportation, and lodging may be covered by grant funds. Restrictions may apply. • Contracting with the National Alliance for Preservation Commissions (NAPC) to provide its Commission Assistance and Mentoring Program (CAMP) is an allowable project under this category. Support for 36 CFR 61 Qualified Staff or Intern: • The resume of the 36CFR qualified staff person or consultant to be supported in whole or in part by grant funding must be attached to the grant application. • Staff that will be supported by grant funds must carry out projects which fit the approved categories above, and/ or technical assistance to the CLG as described in the list of activities below. The application must define the proposed projects, state the categories of technical assistance that will be included in the grant and the estimated number of cases in each category. Approved technical assistance activities are: o To administer the grant project, including all required reports; o To provide information on state or local preservation plan goals and priorities to the public and those within their governmental agency; o To educate themselves, those within their agency, and their boards and commissions regarding historic preservation issues; o To explain the goals and objectives in the State Historic Preservation Plan to those within their governmental agency and the public; o To provide information to their agency regarding preservation goals for inclusion in local land use or agency plans; o To distribute information regarding federal or state historic preservation tax incentives or other federal programs which might meet constituent’s needs; o To assist the public by determining whether their property is potentially eligible for listing in the National Register of Historic Places; o To explain survey or National Register work and train interns to carry out such work; o To review or advise on historic preservation rehabilitation standards to those within their governmental agency or to the public; o To make determinations of eligibility and identifying projects that may affect archaeological resources or National Register-eligible historic properties within their jurisdiction, and advise project managers on ways to avoid or minimize effects; o To review demolition permits and land use changes for their impact on historic properties; and o To assist those within their governmental agency and federal agencies with whom they interact in regard to compliance with Section 106 of the National Historic Preservation Act, including development of Programmatic Agreements. [Note: Costs associated with mitigation activities performed as a condition or pre-condition of obtaining a federal permit or funding by other federal programs are not allowable.] 6 27

Item 6. ALLOWABLE COSTS FOR CLG GRANTS The list below includes most types of allowable costs associated with CLG grants. Note that a number of cost categories require advance discussion with the SHPO Grant Manager. Any proposed cost not indicated in this list should also first be discussed with the SHPO Grant Manager. 1. Advertising – If the advertising is directly related to project activities, and includes required disclaimers. 2. Books – If directly related to project objectives and after prior approval by the SHPO Grant Manager. 3. Personnel Compensation (including wages, salaries and fringe benefits) – These may be paid from the grant or may be matching share as long as the personnel are directly involved with grant activities or administrative or fiscal oversight. In addition to salary, employer’s contributions or expenses for social security, employee’s life and health insurance plans, unemployment insurance coverage, workmen’s compensation insurance, and pension plans are allowable provided such benefits are granted under approved plans and are distributed equitably. Note that benefits in the form of regular compensation paid to employees during periods of authorized absences from the job, such as for annual leave, sick leave, court leave, military leave, and the like, are allowable only if the cost is equitably allocated. 4. Capital Expenditures (Costs Over $500) – Requires prior approval from SHPO Grant Manager. 5. Donated Time – Volunteer time may be used as a part of the matching share if it is integral and necessary to the project. The application should indicate the estimated number of hours and the hourly rate claimed for each volunteer. Rates claimed for volunteer services within their area of professional expertise (e.g. lawyer’s performing legal services) must be consistent with rates paid for similar work in State government, up to a maximum of $50 (Contact SHPO Grant Manager to discuss rates). For all others, the Delaware minimum wage rate must be used. 6. Exhibits – If the exhibit is temporary and the topic is related to grant objectives. 7. Indirect Costs – If developed in accordance with applicable indirect cost principles and based on a current provisional rate awarded by a federal agency in accordance with an approved cost allocation plan. Include a copy of the indirect cost plan approval, and documentation of the approved rate, the time period which it covers, and the cost categories covered by the rate. NOTE: The SHPO caps this rate at 25%. The cap on overhead was advised by the NPS, to ensure that total administrative costs for the entire HPF grant (SHPO funds and those allocated to CLGs) do not exceed the 25% limit in the National Historic Preservation Act, the enabling legislation of the HPF grant program. 8. Materials and Specialized Supplies – If these supplies are directly related to project goals; general stationery and office supplies are excluded. 9. Mileage – reimbursable only up to the approved state mileage rate (currently $ .40 per mile). This may be an approved cost either for travel (such as to conferences) or for transportation costs incurred for carrying out other program activities (such as survey). Discuss with the SHPO Grant Manager. 10. Postage and Shipping – If directly related to project objectives. 11. Printing and Reproduction – If directly related to project objectives (includes photo reproduction and duplication, and photocopying). 12. Professional and Consultant Services – Procurement of services is to be conducted in a manner that provides open and free competition (Discuss with SHPO Grant Manager). The maximum rate of pay may not exceed 120% of a Federal Civil Service GS-15 Step 10 salary, divided by 2087 hours (currently $81.84 per hour). 13. Registration – For attendance at conferences/workshops (basic registration only – no special tours unless directly related to HPF program areas) and online participation in virtual conferences/workshops (SHPO Grant Manager must approve attendance in advance). 14. Travel – Costs of transportation to and from the conference at the state approved mileage rate between the attendee’s home or office and the conference location. Public transportation is reimbursed at cost when receipts are provided. Lodging at the federal per diem rate is also allowed. Other restrictions may apply (contact the SHPO Grant Manager). 7 28

Item 6. GRANT APPLICATION PACKET and FORMS The Authorized Representative/Chief Elected Official for each CLG will be notified annually of grant availability. This notification will indicate the tentative award amount and the due date for grant applications which varies annually (dependent on passage of the federal budget and notice of the funding opportunity). No late submissions will be accepted without prior approval. Any excess grant funds will be re-assigned in accordance with the criteria outlined above. Please email grant applications as a scanned pdf (limited to 10 MB) to: gwen.davis@delaware.gov. If the application must be sent by US mail, please notify the SHPO Grant Manager at the above email address, first. Mailed (or hand-delivered) applications may be sent to: Gwen Davis, Deputy SHPO, Division of Historical and Cultural Affairs 21 The Green, Dover, DE 19901 Upon receipt, applications will be reviewed to determine if they meet the requirements outlined in these guidelines. The CLG’s Project Coordinator listed on the application cover form will be contacted if there are any questions regarding the proposed project. The CLG grant application packet consists of four main sections. Attach any supplementary materials required to support the project as outlined in the Eligible Grant Activities section above. 1. CLG Grant Application Packet Cover Form (Attachment 1 form): Indicate the name of the project, the project contacts, and provide a short description of the project. 2. Project Narrative: A detailed description of the project, limited to no more than three typed pages, and addressing all of the questions outlined below for each project activity to be included as part of the project: What: What will be achieved as a result of the project? All projects must result in some tangible outcome/product. [See the Eligible Grant Activities section for further guidance.] Where: Where is the geographic area that will be impacted by the project? [Provide a map, as needed.] Why: Why is the proposed activity important to your community? Indicate benefit to historic preservation in your community that would result from the project. Indicate the objectives in Delaware’s State Historic Preservation Plan that would be met by the project. How: How will the activity be undertaken? Indicate the methods to be employed to achieve your objectives. Who: Who will be involved in the project? Provide the names and/or titles of all personnel who are to be involved in the project indicating their role. For known project personnel who will serve as a Principal Investigator, provide their resume. NOTE: If the project will be administered by a third party (e.g., an educational institution), the application must clearly state that the CLG is delegating administration of the grant to that third party. When: Indicate the schedule for completing project work. If there are specific events, when will they happen? If there are reports, when will they be completed? 3. Project Budget (Attachments 2 and 2A forms, or equivalent): The project budget information must indicate all costs associated with the project, as well as information related to the donor, source, kind, and amount of non-federal (matching) funds for the project. Please refer to the above guidance on Allowable Costs for CLG Grants, and see Attachment 2A for guidance on defining applicant match that may be contributed by the applicant or a third party. Applicants may use Attachments 2 and 2A to provide the budget information, or use their own project budget forms as long as they contain equivalent information. 4. Statement of Assurances for CLG Grants (Attachment 3 form): Certification that the CLG is in compliance with the administrative requirements of the grant program. It must be signed by the chief elected official/authorized representative of the CLG. 8 29

Item 6. Attachment 1 CLG GRANT APPLICATION PACKET COVER FORM CLG Applicant: Contact Responsible for Responsible for If Applicable* Person Program Management Fiscal Management Responsible Third Party Entity Name/ Title Address Phone Email * If the CLG will delegate administration of the grant to a third party, please clearly state that in the Project Narrative and provide the name of the third party entity and contact information for its program and fiscal managers that will administer the grant. Indicate Attachments: □ Project Narrative (maximum of 3 pages) □ Statement of Assurances (Attachment 3) □ Project Budget (Attachment 2 or equiv.) □ Resume of Principal Investigator □ Applicant Match (Attachment 2A or equiv.) □ Other _____________________________ Eligible Grant Activities (check all that apply): □ Survey □ Commission/Staff Training □ National Register □ Public Outreach □ Planning □ Support for CLG Staff Short summary of the application’s goals and activities including the time frame of the project: 9 30

Item 6. Attachment 2 PROJECT BUDGET FORM (Complete applicable sections; round to nearest dollar) COST CATEGORIES COSTS TOTALS Personnel Salary and Fringes # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ Personnel Total $ Volunteers (This must be listed in Attachment 2A) # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ # of hrs. (Rate $ ) $ Volunteer Total $ Consultant Services (Name, if known, and rate/hr.) $ Consultant Total $ Supplies and Expenses (List specific cost categories) $ $ $ $ $ $ Supplies and Expenses Total $ Indirect Cost Rate (see Allowable Costs for CLG Grants) ($ X %) $ TOTAL PROJECT COSTS $ FEDERAL SHARE REQUESTED $___________ 9 31

Item 6. Attachment 2A APPLICANT MATCH (To be provided by applicant or an entity partnering with the CLG) Donor: Donor: Source: Source: Kind: Kind: Amount: Amount: Donor: Donor: Source: Source: Kind: Kind: Amount: Amount: TOTAL MATCH: $ (Must equal or exceed 40% of the total project costs) Definitions to be used to complete the information above: Donor: Indicate applicant’s name or list name(s) of other donor(s) Source: Indicate the source of the funds (examples: operating funds, private donation, appropriated funds) Kind: Indicate the kind of match (examples: cash, applicant personnel or in-kind services, donated/volunteer time, or indirect costs (with a federally approved indirect cost plan) Amount: For each kind of applicant match indicate the dollar amount 10 32

Item 6. Attachment 3 STATEMENT OF ASSURANCES FOR CLG GRANTS As a duly authorized representative of the government which is applying for this federal CLG Grant, I certify the following statements to be true. 1. The applicant has complied with all requirements of Delaware’s CLG Program including timely submittal of their annual report outlining CLG commission actions and activities for the prior year. 2. The applicant has a satisfactory record of integrity, judgment, and performance, especially with prior performance of grants and contracts. 3. The applicant will be able to comply with the proposed completion schedule for the project. 4. The applicant has adequate financial resources for performance, as well as the necessary experience, technical qualifications, and facilities. 5. The applicant has an adequate accounting system and auditing procedures to provide effective accountability and control of property, funds and assets sufficient to meet federal audit requirements. 6. The applicant will comply with all applicable requirements of the federal Office of Management and Budget’s (OMB) regulations 2 C.F.R. Part 200 and the National Park Service’s Historic Preservation Fund Grants Manual. 7. The applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996, and OMB-Circular A-133. 8. The applicant is in conformance with all federal statutes relating to non-discrimination, and will execute a U.S. Department of the Interior Civil Rights Assurance of Compliance as part of their Letter of Agreement. 9. The applicant will comply with provision of the Hatch Act which limit political activities of employees whose principal employment responsibilities are funded in whole or in part with federal funds. 10. The applicant is not debarred from receiving federal funds. 11. The applicant will comply with the Grant Requirements outlined in application guidelines, and with the Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects, as applicable. Signature of CLG Authorized Representative Date Typed Name and Title of Authorized Representative Applicant (Municipality or County) 11 33

Item 6. The activities funded under the CLG grant program are financed in part with federal funds from the National Park Service, U.S. Department of the Interior. However, the contents and opinions do not necessarily reflect the views or policies of the Department of the Interior. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity funded by this Program, or if you desire further information, please write to: Office of Equal Opportunity, National Park Service, 1849 C Street, N.W., Washington, D.C. 20240. Rev. 2020 12 34