Acta

EMERGENCY COUNCIL MEETING An Emergency Council Meeting was held on December 29, 2015 at 9:03 a.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, and Mr. Hutchison. Council staff members present were Mr. Koenig, Deputy Police Chief Mailey, Mrs. Mitchell, Mrs. Townshend, Mr. Koenig, and Mrs. McDowell. Mayor Christiansen (departed at 10:15 a.m.) was also present. ADOPTION OF AGENDA Mr. Hutchison moved for approval of the agenda, seconded by Mr. Hare and unanimously carried. CANCELLATION OF YOUTH ADVISORY COMMITTEE NEW YEAR’S EVE EVENT During the Parks, Recreation, and Community Enhancement Committee Meeting of October 12, 2015, members considered recommendations from the Youth Advisory Committee (YAC), including a proposal regarding a New Year's Eve event that included a request for support from the City for security, insurance, public announcement stages, and facilities. The Committee recommended that the City Manager evaluate the YAC’s proposal for the event, including numbers, to see if the proposal was doable this year or if it was something that must be planned for next year. The Committee’s recommendation was approved by City Council during their Regular meeting of October 26, 2015. During the Parks, Recreation, and Community Enhancement Committee of November 9, 2015, members again considered the YAC’s recommendations regarding the New Year’s Eve event. The Committee recommended acceptance of the YAC recommendations provided by Mr. Koenig and Mrs. Mitchell in regard to the expenses and insurance for the event. The Committee’s recommendation was approved by Council during their Regular meeting of November 23, 2015. During this meeting Mr. Koenig reviewed his memorandum to City Council dated November 18, 2015 regarding the “Youth Advisory Committee - New Year’s Event” (Exhibit #1) that listed actions that must be addressed from the City’s standpoint to finalize the event. During the Emergency Council Meeting of December 29, 2015, Council President Slavin applauded the efforts of the YAC in planning a New Year’s Eve event, stating that this would eventually be a great event; however, it would require more planning. He noted that when this issue came before Council previously it was noted that there was an impossibly short window to get everything done. Mr. Slavin reminded members that, during the Regular City Council meeting of November 23, 2015, Council members, including Mr. Anderson, were clear and voted unanimously to set conditions and hard deadlines for the event. It was stated that the City Manager would make the decision regarding the event because Council was not scheduled to meet between the meeting and the date set for the event. In response to Mr. Slavin regarding when the City Manager had communicated his decision to Council, Mr. Koenig stated that this was done on December 21, 2015. Mr. Slavin stated that some leeway had been given after the deadlines and since that time, unfortunately, the decision of Council as communicated by the City Manager had been ignored. He

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 2 indicated that this was troubling on a number of levels. Mr. Slavin stated that he was not willing to compromise the safety of children in this matter, which came first and foremost and was not a matter for negotiation. He noted that the deadlines were put in place for public safety, which is done for all groups, and not as bureaucratic roadblocks. Mr. Slavin indicated that life safety issues for large events must be addressed, known, planned for, accepted, and timely, and must be communicated across a broad range of people on the City side who will be working that event. He felt that this could not be done at the last minute with no good, solid understanding of what is expected of the event. In addition, Mr. Slavin expressed his deep concern that the City Manager's decision, based upon full Council action, was ignored and continued to be ignored and that members had to find themselves present today to possibly take further action. He indicated that the City’s representative bodies should always respect the City charter and, in his opinion, it was unfortunate that this had not been the case. Mr. Slavin stated that he had concerns about the safety, risk, and liability issues related to this event that would eventually be up to Council. Mr. Anderson concurred that safety was vital, stating that safety concerns were addressed from the beginning and that there were no such concerns that would endanger the citizens or children if the event were held right now. He felt that the current meeting was inappropriate because there was no true emergency. Mr. Anderson advised members that the City police had stated that the New Year’s Eve event would be no more intrusive than the Comic-Con event held in the City. He explained that it would likely be a small event that would be no more dangerous than a block party and would be held at Legislative Mall and the Loockerman Way Plaza. Mr. Anderson indicated that all steps in regard to power, sanitation, and safety had been addressed and the only real hang-up was to get the insurance that Council had authorized. He stated that the event had been scaled down at Mr. Koenig’s insistence and there would not be issues with fireworks or street closures. Mr. Anderson advised members that Mr. Tim Mullaney, Fire Marshal, had stated that he had no problems with any of the outdoor event venues. Mr. Anderson felt that the event was not terribly complicated or different from events that the City frequently does, noting that the City often adjusts events, such as a Halloween event that the Downtown Dover Partnership (DDP) had put together in approximately one (1) week and moved to the next week on short notice. He did not believe that every event takes months of planning. Mr. Anderson expressed his opinion that the lack of cooperation regarding what Council had authorized was the single biggest hold-up. He indicated that the motion that Council voted upon during their meeting of November 23, 2015 was to accept staff recommendations provided by Mr. Koenig and Mrs. Mitchell in regard to the expenses and insurance for the YAC event, and that Mr. Koenig’s memo, which Mr. Anderson felt had artificial deadlines that no one else would ever be held to, was not adopted. Mr. Anderson stated that most of the objections were related to safety but had to do with timelines regarding when money came in, which he indicated was an issue because people who were trying to get money in did not know where to give it and it was made difficult for them to do so. He advised members that since Mr. Koenig had announced that he would not sign consent for fireworks, the City had all of the money necessary for the event by December 10th. By December 21st, all of the money was in City coffers even if fireworks were to be included. Mr. Anderson informed members that this event was completely privately funded and ready to go. He questioned if Council would be so irresponsible as to tell those people who donated

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 3 funds, artists who planned to perform, and downtown businesses that were ready to extend their hours to participate in this opportunity to compete with online Christmas shoppers, that the City did not care and did not want them. Mr. Anderson asked members if they wanted to tell downtown businesses and the community’s kids that they did not support them and would not accept the slightest bit of necessary inconvenience. He expressed his belief that this type of event was important this year, noting that the City had a very rough year and reminding members of a recent shooting and other events that caused the City to feel torn and in need of something to bring unity and allow people to celebrate and have a sense of community. Mr. Anderson stated that the question was whether to listen to the voices of negativism or look ahead. He felt it was Council’s responsibility to not just be caretakers but to allow members of the community every opportunity to build it, make it better, enhance the arts, and become unified, stronger, and better. Mr. Anderson asked if members would stand by their decision or let the inner nabob of negativism overcome the common sense solutions in front of them to let the event go forward as is. Mr. Sudler expressed a desire to hear some of the safety concerns. He stated his support of the YAC but concurred with Mr. Slavin that safety was the first priority. Mr. Sudler felt that if Council could get past this issue, they could perhaps support the event. He noted that permits for the event came in late and acknowledged the efforts put forth by the youth. Mr. Sudler advised members that he had discussed the event with Mr. Koenig earlier this month and supported what Mr. Koenig had said, noting that deadlines were not met. Mr. Sudler thought that the youth deserved to have a special chance as long as their safety was not jeopardized and if the issue of safety could be addressed today. Noting that Mr. Anderson had stated that Council should be responsible, Mr. Hare agreed, stating that Council should stick by the decision that they had made. He indicated that Mr. Anderson did not meet the deadlines that Council had decided on, noting that a permit request for the event was received only today. Mr. Hare stated that Mr. Anderson did not live up to what Council had agreed to and what Mr. Anderson had voted for. Mr. Neil advised members that he was shaken by the fact that things that should have been done within a period of time were not. He suggested postponing the event for a year, and that Kent County Tourism be asked to mentor members of the YAC in putting the event on so that they would have guidance and understanding of what it takes to put on an event of this nature where people are at risk. Mr. Neil stated his willingness to make a motion in this regard. He explained that he serves as the Council liaison to Kent County Tourism and that Ms. Wendy Vestfall would become the new Executive Director of this organization on January 18, 2016. He noted that Kent County Tourism is an expert at putting on events. Mr. Neil felt that there were safety issues related to the New Year’s Eve event, and if it did not go well and something happened, the burden would be placed on the taxpayers of the City. Mr. Lewis stated that the work of the YAC was admirable and questioned what staff’s safety issues and concerns were. Responding, Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that a special event permit is required for any special event held, including those on areas of private property. This application is reviewed principally by the Fire Marshal's Office and the Department of Planning and Inspections in regard to a number of things, for instance, any tents used must be fire rated, food vendors must have a Public Health permit, the layout is reviewed to ensure emergency access, and 30 days lead time is required. Noting that staff

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 4 sometimes does not receive permit applications 30 days ahead, Mrs. Townshend stated that it is very difficult to provide review and feedback if the application is received two (2) or three (3) days ahead of the event. She noted that the Fire Marshal had only 10 minutes prior to the current meeting to review the application for the New Year’s Eve event and that she and Mr. Koenig met with Mr. Anderson and Ms. Teresa Morris, adult member of the YAC, in October and communicated that this event permit was required. Mr. Tim Mullaney, Fire Marshal, advised members he met with Mr. Anderson that morning to review the special event permit application following a Special YAC meeting on December 28, 2015. He reiterated that applications typically come in 30 days prior to an event so that staff can ensure that every portion of the event is covered logistically and that staff gets the information needed to make it a success. Mr. Mullaney indicated that several items were lacking from this application. Noting that the event would be held at Legislative Mall and Loockerman Way Plaza, he noted that there were no signatures for property owner approval. Mr. Mullaney stated that Mr. Anderson had informed him that this form for the Plaza had been completed and was signed by Mr. Bill Neaton, Economic Development Manager. Mr. Mullaney advised members that a signature would also be required for Legislative Mall and stated his belief that this was contingent on approvals at the City level in order to get final approval through the State of Delaware Division of Facilities Management. Mr. Mullaney indicated that the description of the event had been listed as “Concert Performances,” noting that he typically receives more detailed information, including a total breakdown of the event that tells staff what is going to happen at the locations, the vendors involved, if there will food, and if there will be generators. He stated his understanding that the description was revised one (1) or two (2) weeks ago, but he had not received it and needed a better description to know what the needs would be and to ensure that all bases are covered. Mr. Mullaney stated that he asked about street closures that morning and was informed that this had been changed and there would be no street closures, although it was his belief that the Police Department had issued a permit for several street closures. Mr. Mullaney advised members that the application indicated that no food or alcohol would be served to the public; however, some of the venues for the event were at locations where food is served, and approval would be needed if they would be doing anything different outside or on the sidewalk. He stated the need to reach out to the venues listed on the schedule to find out exactly what they planned on doing inside their venue, since some code restrictions could apply based on what they intend to use the building for during the event. Mr. Mullaney advised members that for all outside events, staff asks for a sketch of the actual venue, noting that there would be two (2) venues, Loockerman Way Plaza and Legislative Mall. He indicated that the application indicated “Vendors, if any, no tents.” After speaking with Mr. Anderson that morning, he learned that there would be no vendors and only informational tables. Mr. Mullaney informed members that a stage was shown, which would require the closure of Legislative Avenue. Only very generic information had been provided, and he stated the need to know what vendors would be there. Mr. Mullaney indicated that a lot of the information that was provided previously had changed, noting that previously a stage was planned at Loockerman Way

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 5 Plaza and now there would be no stage. The venue list included four (4) locations: Legislative Mall, The Grey Fox Grille and Public House, Plaza Park (Loockerman Way Plaza), and Zuha Trend. Mr. Mullaney expressed concern regarding an assembly occupancy at Zuha Trend, which was approved for business occupancy, stating that he would have to find out what was planned there since this could change some of the life safety factors at this location. Mr. Mullaney indicated that although there would be no stage at Loockerman Way Plaza, different types of information would be needed based on what would be happening there. He noted that generators come into play for any type of public address (PA) system and would require electrical inspections. Mr. Mullaney explained that there were designated areas inside The Grey Fox where performers were allowed; however, he would have to find out what kind of performers would be there and make sure the set-up would be what is permitted. He advised members that when the floor layout and locations inside establishments that serve alcohol are changed, other agencies become involved, such as the State of Delaware Division of Alcohol and Tobacco Enforcement. Mr. Mullaney stated that the situation at Legislative Mall would be similar to Loockerman Way Plaza and he would need information regarding whether there would be generators and where they would be getting power from. He indicated the need to develop a punch list of items needed in order to sign off on the permit. Mr. Mullaney advised members that safety factors may or may not come into play, depending on the descriptive information about the actual event which he had not yet received. Responding to Mr. Sudler regarding the major safety concerns that would support canceling the event, Mr. Mullaney stated that his first concern would be the different venues, since he did not know what would be occurring inside the structures. Secondary concerns would relate to outside venues at Legislative Mall and Loockerman Way Plaza related to use of generators, stage set-ups, and vendors. He indicated that the safety factor was that he did not have enough information to say that this would be a safe event. Mr. Anderson stated that, as discussed on December 28, 2015 and earlier in the morning on December 29, 2015, there would be no generators because water and power would be provided through Legislative Mall and there would be no vendors to bring generators. Responding, Mr. Mullaney explained that he looks at a minimum of 100 special event permits per year and, even though it had been said that there would not be generators, this must be indicated in writing. He indicated that vendors who come into town may not know the City’s rules and some do not care what the requirements are. They may know the answers to tell those who are holding events and then do things that they are not supposed to do. Mr. Mullaney explained that staff knows they must make a special phone call to some vendors to tell them the requirements and this is why a vendor list was requested. Mr. Anderson expressed his feeling that this was a non-issue, noting that vendors had been dropped because people had difficulty having their payments received. Mr. Mullaney stated that, during the Special YAC meeting held on December 28, 2015, a laser light show was mentioned since the fireworks would not be part of this event, and this must also be

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 6 included. In response, Mr. Anderson explained that this had been proposed; however, it would involve Dover Air Force Base and this was not something that could just be put in. In response to Mr. Hutchison as to whether vendors would need permits to participate, Mr. Mullaney stated that this would depend on the type of vendor, noting that food vendors would need a City of Dover business license, a State license, and Public Health approval. He noted that some vendors may just be handing out flyers. This would not be required for those just handing out flyers. Responding to Mr. Hutchison regarding when the permit for Legislative Mall was received, Mr. Mullaney stated Ms. Natalie Curran, State of Delaware Facilities Management, emailed him the permit on December 10, 2015 and provided a breakdown of what was required. She indicated through a phone conversation at approximately 8:15 a.m. that morning that the State still had not received the liability insurance or a copy of the signed letter of their clause with the City. Ms. Curran also mentioned that the Fire Marshal’s Office would be needed. Mr. Mullaney stated his belief that road closures were covered through the Capital Police and Dover Police Department, even though this may change; therefore, those two (2) items related to the special event permit would hold them from having the event at Legislative Mall if it were not approved at the Council level. Mr. Hutchison indicated, as former Police Chief and Mayor of the City of Dover, that he understood what the event was about, noting that he had been actively involved in First Night in the past. He stated that the City had worked with the Greater Dover Committee, who served as the lead, for over a year to get ready for this event, which continued for 15 consecutive years. Mr. Hutchison stated that public safety was his number one (1) concern and did not like events that were being put together at the last minute. He credited the YAC for their hard work but noted that the ultimate responsibility falls on the City. Mr. Hutchison expressed his hope that this would be an annual event, rather than a one (1) year event, and stated his disappointment that there was a rush to get it done with two (2) days left. He did not feel this was the way to accept responsibility. Mayor Christiansen commended Mr. Anderson and the YAC for their efforts and accepted personal responsibility for the current situation. He felt that he should have reached out to the Committee, since he had personal experience in putting together events such as the one that they planned, noting his previous involvement in the Dover Days Festival and First Night. Mayor Christiansen advised members that procedures were in place to protect the citizens of the City. He offered to personally mentor the YAC and anyone who was interested to bring about this event next year, with a year of planning. Mayor Christiansen stated that there were adult considerations that must be handled responsibly. Members were provided the Final Narrative for the New Year’s Eve event that was received from the YAC on December 17, 2015 and the Draft Narrative received on October 20, 2015 (Exhibit #2). Mr. Hare noted that the narrative reflected a number of things going on until 11:50 p.m., including a Battle of the Bands and a Drum Off. Mr. Koenig explained that this was part of the draft narrative that was submitted in October. He stated that the current narrative was roughly three (3) paragraphs long, with the time of the event shown as 5:00 to 9:00 p.m. at Plaza Park (Loockerman Way Plaza) and other areas on Loockerman Street, and the fireworks display at 10:00 p.m.

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 7 Mr. Hare questioned why the permit was not filled out by December 11, 2015 and expressed concern regarding other groups that may submit applications two (2) days before their event, pointing out that they were asking for this to be allowed for an event that was headed up by a Councilman. Mr. Anderson stated that the special events permit was not included in the packet of information that he received, although he had information regarding the police and Legislative Mall. He indicated that everything in the packet was filled out in November, and the first time he saw this item was when Mr. Mullaney came to the YAC meeting of December 28, 2015. He stated that in early December, Mr. Ed Perez, Downtown Coordinator, was invited to review the event schedule with members to make sure they had everything; however, Mr. Perez stated that he did not receive authorization to attend because it was after hours. Mr. Anderson stated that had it been in the packet like everything else, it would have been filled out and returned a month ago, noting that this was done with the other papers. Responding, Mr. Mullaney advised members that there is no packet that has all necessary forms and that it is necessary to go to the Dover Police Department regarding a street closure, City Hall for a special event or fireworks permit, to Legislative Hall to use their facilities, and to the Downtown Dover Partnership (DDP) to use the Loockerman Way Plaza. This must be done to cover what each agency needs. Mr. Mullaney stated that he was unsure who provided a packet to Mr. Anderson, but there is not a packet at City Hall with all of this information. Responding to Mr. Slavin, Mr. Anderson stated that he obtained information from the Economic Development Office, the Police Department, and Legislative Hall. Mr. Slavin noted that Mr. Anderson had indicated that he was handed all this information in a packet and this application was missing from the packet. Responding, Mr. Anderson stated that he thought he had everything he needed from the police and Downtown Dover Partnership (DDP). The only permit from the Fire Marshal they were aware of was for fireworks, which was stated in the fireworks contract. This was filled out but never turned in because the fireworks were canceled. Mr. Koenig stated that the application for a parade and public assembly permit was submitted by Mr. Anderson in his handwriting on December 17, 2015. The Police Department called Mrs. Townshend to discuss the permit. Staff had asked the Police Department to hold the permit while staff was trying to work out all of the details of the continuous changes to the event. Mr. Koenig indicated that the one (1) page permit was signed by the Police Department on December 23, 2015 and was not submitted in accordance with his memorandum of November 23, 2015, which indicated that everything should be put in place by December 11, 2015 so that it could be determined how to make this a safe and successful event. Mr. Koenig noted that they were now on the Council floor planning an event that was less than two (2) days away. He expressed staff’s standpoint that they had been unable to get their hands around the event because it kept being adjusted and had asked Mr. Anderson repeatedly to commit to something in writing that could be reviewed, but this had not happened. Mr. Koenig advised members that the three (3) paragraph final narrative was not enough to commit the City to this event. He indicated that he repeatedly asked the members of the YAC to be young adults and come to the conclusion that this event should be canceled for this year and rescheduled at some other date; however, this had not happened. Mr. Koenig stated his belief that this event must be canceled because it would be almost

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 8 impossible to deliver an event that he could sign his name to in good faith for the City under the circumstances. Mr. Hare noted that the final narrative indicated that there would be a fireworks display finale to end at 10:00 p.m. Responding to Mr. Hosfelt regarding the procedure for reserving Legislative Mall, Mr. Mullaney explained that, typically, the first stop is to contact Legislative Hall or the State of Delaware Division of Facilities Management to reserve the space. Once they approve the request for the property, the State emails various State and local agencies to let them know exactly what is needed for final approval. Mr. Mullaney stated that he had received this email from the State on approximately December 10th or 11th, but no information had been submitted to him about the event at that time. Mr. Mullaney advised members that he just received the first information about the event that was officially submitted that day. Responding to Mr. Hosfelt, Mr. Mullaney indicated that typically requesters are told that they must submit the information 30 days prior to the event. Mrs. Townshend advised members that this was not specified in the Dover Code. Mr. Neil moved to postpone the Youth Advisory Committee New Year’s Eve event until New Year’s Eve 2016 and that mentoring be requested from Kent County Tourism. The motion was seconded by Mr. Cole. Mr. Sudler questioned if Kent County Tourism would be able to commit to mentoring and if Mr. Neil had spoken with Ms. Vestfall. Responding, Mr. Neil stated that she would not be available until January 18, 2016. Mr. Slavin asked Mr. Neil if working with Kent County Tourism was a suggestion or requirement. Responding, Mr. Neil reminded members that the motion stated that mentoring would be requested from Kent County Tourism, noting that the Mayor had already volunteered his services. He felt it would be to the advantage of the YAC to learn how to put on such an event, would provide them with an education, and would not leave Council asking whether and how things were done. In response to Mr. Lewis regarding organizations that previously put on the First Night event, Mrs. Townshend explained that this was done by a non-profit organization and there was a staff person who coordinated the event. She stated that there were also stakeholders from the State, downtown merchants, and the City departments that were expected to provide services. Mrs. Townshend stated that it appeared the involvement of people who are expected do this was lacking at this point. She noted that with Dover Days there are planning meetings that include Kent County Tourism, various City departments, and State agencies and that large events have committees that provide that structure. Responding to Mr. Lewis regarding whether anyone had reached out to the organizations or affiliates that used to assist with First Night, Mr. Anderson stated that these organizations in particular had not been contacted; however, there were efforts to learn from other organizations, such as the Chamber of Commerce, the Merchants Association, etc.

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 9 Mr. Lewis questioned if Kent County Tourism had been involved with previous First Nights, stating that he was leery about voting for the motion that involved Kent County Tourism. Responding, Mr. Koenig recalled that the Greater Dover Committee was the main point agency and Ms. Shelly Cecchett was the coordinator who worked with virtually every available agency because she needed a massive amount of volunteers and fundraising. Mr. Koenig stated his belief that Kent County Tourism was probably involved indirectly, if not as the steering committee. Mr. Sudler stated that he had heard nothing in regard to major safety concerns that should stop the event, although deadlines were not met and it was not as organized as he would like. He felt that the YAC was cutting itself short when they had to take out portions of the event to meet deadlines. Looking at the big picture, Mr. Sudler thought that the event should be postponed and that the youth members should not be discouraged but motivated to work harder and be more prepared, noting that they needed more support. He stated that he would not support the motion on the floor because he did not like the last part of the motion that sounded as if Kent County Tourism involvement was being mandated. Mr. Hare agreed that a lot of effort was put into the event, but stated that there were still a lot of gaps, including the inclusion of a fireworks display in the narrative. He felt that the YAC needed more direction and help and suggested replacing Kent County Tourism with a special group of perhaps three (3) Council members, one (1) to work on permits, one (1) for entertainment, and one (1) for something else, and stated his willingness to help. He suggested that the initial planning begin by September 1st and that Kent County Tourism be taken out of the motion and replaced with Council guidance. Mr. Neil explained that approximately 22 agencies are involved in Kent County Tourism, including Dover Downs and each of the State museums. He stated that these organizations are experienced in running events, noting that City Council is not experienced in this area. Mr. Neil thought that the YAC may be able to expand their sponsorships through Kent County Tourism. He felt that merely suggesting that Kent County Tourism serve as mentors would not stop Council or the Mayor from serving as mentors. Mr. Neil suggested that members take a look at what Kent County Tourism is, noting that he had been working with them and served on the committee to pick the new Director and they were doing marvelous work. He felt that being promoted by them would be a coup for the and this event could possibly grow, as Dover Days had grown, to become a major happening within the City of Dover. He felt that Kent County Tourism’s experience would be invaluable and might serve these young people in the future. Mr. Lewis agreed with Mr. Hare’s comments about Council providing assistance, noting that two (2) senior members of Council and prior Council members had assisted and served at First Night events. He indicated that he would like to see them perhaps advise the YAC and give them direction, and he expressed surprise that they were not asked about this matter. Mr. Anderson noted that invitations were given to the December YAC meeting to some people who had been involved before, but they did not make it. He felt it unnecessary to postpone the event, stating the group had the expertise and City staff was involved, noting that the Downtown Coordinator does events all the time. Mr. Anderson stated that more cooperation would help and that he thought Councilman Hare’s idea was brilliant. He thanked Council for joining together in

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 10 committing to the youth, which was the point of the YAC, and for stepping up to make next year’s event a spectacular one. Mr. Anderson reiterated that there was no need to postpone the event. He advised members that if Council approved the event and the insurance was approved, those things and the Legislative Hall arrangements were basically done. Mr. Anderson stated that the punch list was relatively simple since there would be no generators or other complications. He advised members that changes were made because there were requests for changes and the Committee tried to accommodate. Mr. Anderson felt that they were being blamed for responding to requests, being flexible, and working with staff. He stated his hope that everyone could move forward together, hopefully with the New Year’s Event, but whether or not this occurred, he thought they could do some good things in connection with summer events working with the Parks and Recreation Department. Mr. Neil withdrew the motion to postpone the Youth Advisory Committee New Year’s Eve event until New Year’s Eve 2016 and that mentoring be requested from Kent County Tourism Mr. Neil moved to postpone the event until New Year’s Eve of 2016, seconded by Mr. Cole. Mr. Anderson requested that members of the public be allowed to give their opinions. Mr. Slavin noted that no public hearing was scheduled for this meeting. Mr. Anderson moved to suspend the rules to allow members of the public to give comments. The motion was seconded by Mr. Sudler. As a law enforcement officer, Mr. Lewis stated his opinion that safety was a major factor and was vital. He also expressed concern that this event had been publicized in the media and questioned what ramifications there might be if it were postponed. Responding, Mr. Slavin stated that the Council’s action would send a message that Council, as stewards of safety in the City, felt that this event, for better or worse, simply did not meet the standards, and Council would not compromise on children’s safety. He thought it was critical to take action today so the message that the event was postponed could get out before December 31st. The motion to suspend the rules to allow members of the public to comment was carried by a unanimous roll call vote. Mr. Slavin advised those present that each speaker would be allowed three (3) minutes to speak. Mr. Hopeton Stewart, 1168 South Farmview Drive, stated that he saw Council’s position and issues with the preparation of the event but wondered if anything on a smaller scale could be done to salvage the work that was done. He noted that the Fire Marshal had mentioned public, outside areas being less problematic and questioned if it would be possible to have something outside. Mr. Hans Reigle, Wyoming, advised members that he helps to manage properties in Dover and he felt that something could be salvaged from this event. Mr. Reigle stated that the right of people to peaceably assemble is guaranteed by the First Amendment of the Constitution and that it was the job of the government to facilitate rather than to stop this. He acknowledged that maybe some i’s were

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 11 not dotted and some t’s not crossed; however, he felt that the event was not a complete surprise and that there were a lot of reasons that Council could say no to many positive things that go on in the community. Mr. Reigle stated the possibility of an event happening this year if some small issues were addressed and felt it commendable that the youth of Dover wanted to pull together to have an event. He expressed his opinion that the involvement of young people should be facilitated. Mrs. Jeannie Anderson, 217 Cecil Street, advised members that she lives in a community where there had been a lot of shootings and kids being killed, noting that one of her cousins was thrown into a garbage can. She expressed her excitement that there were youth wanting to stand for what is right and support the kids in the community, noting that more was needed for these children. Mrs. Anderson stated that her children had been attacked in Dover, there had been issue after issue, and she had been going through this with her family for 18 years. She indicated that she knew the kids doing the shootings and those who were being shot. Mrs. Anderson stated that one of their neighbor’s kids was shot at Capital Green and was now a quadriplegic. She explained that the YAC just wanted to do something for the kids who needed to be reached. Mrs. Anderson commended them for what they were doing and expressed her love for the young people and her desire to do something for them. She felt it was time to stand up for the community. It was Mrs. Anderson’s belief that the event would not hurt anyone but would bring the community together, which was needed. She noted that the police would support the event and be in the area and the event would be funded, and she questioned what the problem was. As a mother, Mrs. Anderson stated that this was breaking her heart, expressing the need to support the youth. She asked that members allow the event to go on. Mr. Travis Friedman, Magnolia, stated that he had been a resident of the City of Dover for almost his entire life. He agreed with Mrs. Anderson that there had been a lot of violence in Dover, especially in the past few years. Mr. Friedman stated that it was good for the youth to do something good for the City that people can rally behind and feel good about, and this would be good for the City as a whole. He expressed his view that Dover was starting to have an image throughout the country of a town riddled with junkies, and it was commendable for someone to be doing something good. Mr. Friedman stated that he had heard talk about safety concerns throughout the meeting; however, he had not heard a single safety concern raised. He indicated that he did not understand the problem since this was not a huge event and the Comic-Con event, which was much larger, had been held in Dover. Mr. Friedman advised members that almost 1,000 people had indicated on Facebook that they would be attending the New Year’s Eve event, and he estimated that only one- third of those would attend, which was not a lot of people for Legislative Mall. In regard to private businesses having shows, he felt this was no different than a person playing piano at the Grey Fox on a Tuesday or Thursday night. Mr. Friedman indicated that the event was getting more complicated than it needed to be and that it was ridiculous that nothing would be happening on New Year’s Eve. Ms. Laurie Paolini, 50 Greenway Square, Apt. M11, stated that those working on the event were her friends and she had known Ms. Rebecca Anderson, YAC Chair, since she was knee high. Ms. Paolini stated that she liked to see that people and kids in the City were getting together and trying to bring the joy out, noting that members had heard about the crime. She stated that her ex moved to Florida, which had the worst criminal rates, and Delaware was number two (2). Ms. Paolini understood that some might say that this was more reason to be concerned about safety;

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 12 however, she felt that compromises should be made so that things could still be done and these kids could still have what they were looking for. She advised members that the event was not just for these kids but for the entire City and stated her understanding that they had not received any compensation. Mrs. Paolini noted that all funds had been raised by the kids on their own and questioned why they should be put on the back burner, noting that some of the members would no longer be 18 next year and would be unable to participate. She questioned why they should lose out entirely because some things had not been cleared. Ms. Paolini acknowledged that there may be issues with business permits and the Fire Marshal but suggested that the event be moved outdoors, where she felt it could still be successful. Ms. Paolini stated that the these kids could be part of something great for the City of Dover rather than having to say that they were going to do this last year and would not be able to participate this year because they were going to college. Ms. Paolini did not think this should be taken away from them and that adjustments should be made so that things could work for the safety of everyone involved. Mr. Anthony Paolini, 50 Greenway Square, quoted one of our founding fathers who stated that, “The moment we sacrifice our freedom for security, we deserve neither.” He advised members that the City had a high crime rate, and there are atrocities, murders, drugs, etc; however, the moment we decide to hide in our shells because we are afraid is the moment we do not deserve any of this anymore. Mr. Paolini stated that he had almost given up on the youth when they decided to stand up and say they had enough of suicide, drugs, murder, and crime and do something good and shed some light on their own generation. He indicated that he gave them immense amounts of respect for this decision. Mr. Paolini felt that the adults should be willing to support them and that not all the i's were dotted and t's crossed in the American Revolution either, but that went through with some help. He stated that those involved had to cross some bridges and learn as they went. Mr. Paolini acknowledged that there may be some things that cannot be done this time around and there may be fire hazards and safety concerns. He noted that some of the bigger, more flashy events might need to be put away until they can be planned more extensively, but this did not mean the whole thing had to go. Mr. Paolini noted that vendors, merchants, restaurants, and those from out of town had committed their assistance and stated their willingness to come and help and support this. He stated that this was not something that the youth were put up to. No compensation was received and they did this on their own initiative. He felt that they were being kicked to the curb and that the City was spitting on everything they did and the effort they put forth. Mr. Paolini felt that the event should be allowed to happen the best way that it could. Noting that he had worked with the Capital Police and the Dover Police, he expressed his belief that they would make sure the streets were as safe as they could be and parents and adults should not leave this up to the police but be vigilant in making sure that things were safe. They should report anything they see and hear to make sure that the kids can walk the streets safely during the event. Mr. Paolini asked Council to take into consideration the recommendations of the public who spoke when making the decision. Ms. Zorana Ilic, member, Youth Advisory Council, stated that Mr. Neil withdrew his amendment and canceled the planning of future leadership that would be provided to the Committee, so the current motion on the floor was the cancellation of the event. She indicated that she would like to see Council make a future plan to set up a council that would help support and guide the YAC to organize future events and for them not to be as disorganized as they had been this year. Mr. Slavin stated his belief that this was Mr. Neil’s intent after his first motion.

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 13 Ms. Rebecca Anderson, Chair, YAC, expressed her thanks for the Council members, individuals, and local businesses who had shown support to them. She indicated that canceling the event had really gotten to her since so many people had contributed their time and their money. Ms. Anderson advised members that people were willing to give up paid gigs because they wanted to raise awareness about issues, such as a little girl with a rare disease or bullying, by singing songs about these issues. She noted that people wanted to make a difference, even if they might have to take from their own pockets. Ms. Anderson stated that the YAC members would do whatever they could to address safety concerns and encouraged members to do whatever they felt was right in their hearts. She stated that what she felt was right was to make sure that the event would go on, that everyone would have a chance to be heard, and that businesses and the community would see that the City is there for them. Members were provided email correspondence and a summary of telephone calls received by the Clerk’s Office regarding the YAC New Year’s Eve event (Exhibit #3). Mr. Slavin noted that the motion before members was to postpone the New Year’s Eve event until New Year’s Eve of 2016. Mr. Sudler questioned if anything could be done as a compromise that would satisfy the City and the YAC and address the safety concerns, such as not having certain events or certain venues. He stated that he heard the community but also understood about City regulations. Mr. Sudler noted that the youth was crying out for Council’s support and expressed his belief that they understood that the ball had been dropped. He felt that Council should allow them to do something rather than postponing the whole event, even if just to gather and sing, stating his belief in the need to invest in the youth because the youth are the future. Mr. Hare sympathized with what everyone had said; however, noted the problem of sending a message that event organizers need not worry about guidelines that were agreed to and that they could submit their permits whenever they wanted to do so. They may feel that if they do not meet guidelines and do what they were supposed to they can play on the emotions of those who agreed to the event. Mr. Hare also noted that if something did happen at the event, the City would be accountable and people would come to Council and question why Council approved it when things were not done as Council set forth in November. He noted that the narrative submitted today still had things on it that had been canceled weeks ago. Mr. Hare stated that if only 300 people showed up, as projected by Mr. Friedman, the event could possibly be held in one (1) location, perhaps the Loockerman Way Plaza, stating his belief that having young kids walking from downtown to Legislative Mall between 5:00 p.m. and 10:00 p.m. could be asking for trouble. He felt it would be a more viable option to block off a section of Loockerman Street and have the police concentrated in one (1) area. Mr. Hare indicated that if this event had been a job that was put on by a company, somebody would have been fired. He expressed his willingness to work with the group next year to let them know what needed to be done and that deadlines must be met. Mr. Slavin expressed his opinion that the event was far beyond any time that there could be compromise. Putting forward a compromise right now would essentially put Council right back where they were when they walked in this morning, with the exception that they would have less hours to plan the event. It would also speak to what Mr. Hare had just said, which was that these

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 14 events could continue to be planned until the last minute. He did not believe that it could be done. Mr. Anderson thought that there was a simple solution that would have occurred if there were no meeting today. He indicated that the Fire Marshal had a simple punch list and he should be allowed to move forward with his recommendations, reiterating that there would be no vendors. Mr. Anderson stated that Mr. Mullaney had said that Legislative Mall was not a big issue, and if members wanted the event concentrated, this would not be a big problem. He reiterated that it was a simple event that would require no changes and the weather was going to be nice, so there would be no issue of people being outside. Mr. Anderson felt that all that was needed was to get insurance for Legislative Mall and have the email from them approved. He did not see an issue with Loockerman Way Plaza either because it was a very simple venue. He indicated that the professionals could give a very simple checklist, there were no generators and no fire hazards and they would be dealing with an outside event. Mr. Anderson felt that Council would not be setting precedent because this had been done many times before. He stated concurrence with Mr. Hare’s point that it could be done simply. Mr. Neil advised those present, in particular members of the YAC, that they had won Council over. Council loved what they planned to do and voted for it unanimously; however, when they did not bring it to Council, it became a concern as to whether they could bring it off two (2) days before the event. He promised members that mentoring would happen regardless. Mr. Neil noted that the people who were responsible for doing what they had to do did not do it, which was a concern for both the City and its taxpayers. Mr. Neil advised the youth that Council loved what they did and would support them in the future, stating the desire for the youth to get the education needed to bring off an event of this nature. The motion to postpone the event until New Year’s Eve of 2016 carried by a roll call vote of seven (7) yes (Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, Mr. Hutchison, and Mr. Slavin) and two (2) no (Anderson and Sudler). Mr. Neil moved to have mentoring for the Youth Advisory Committee for the New Year’s event coming up in 2016 by City Council or, if possible, through Kent County Tourism. The motion was seconded by Mr. Hare. Mr. Anderson thanked Council for the commitment that they were about to make, stating that they should be proud and expressing his support, although he was not sure about the previous vote. Mr. Lewis stated a desire to amend the motion to not just focus on Kent County Tourism but other organizations. Mr. Neil stated that he did not agree to the amendment, stating that this change would have to be a separate action that would specify the other groups that would be dealt with. Mr. Lewis expressed his opinion that the focus was on one (1) group, which he felt was unfair and discriminatory. Mr. Slavin stated his belief that the rationale was that the City has a longstanding relationship with

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 15 Kent County Tourism, including having a member of Council serve as a member of their board. Mr. Hare indicated that the purpose would be to meet with the youth and get their input regarding what they thought should be the first steps. If the youth came up with two (2) or three (3) organizations, the adults could then discuss this with them, noting that the adults would be there to mentor and help them and not to tell them what to do. Mr. Lewis agreed with Mr. Hare, stating that the youth should decide and that nothing like Kent County Tourism should be included. Mr. Cole stated his belief that the motion was open-ended. The motion to have mentoring for the Youth Advisory Committee for the event coming up in 2016 by City Council or, if possible, through Kent County Tourism, carried unanimously. Mr. Sudler moved to allow the Youth Advisory Committee to have a small gathering, even if it was for two (2) hours, on the Loockerman Way Plaza, worked out between the City Manager and the Youth Advisory Committee, so that their efforts would not be diminished to zero. The motion was seconded by Mr. Anderson. Mr. Slavin expressed his feeling that Council had just gone through all the reasons for not holding the event. He indicated that it was not known whether the event would be small or large, and the same liability, risk, and safety issues were still involved. Mr. Sudler stated that, from what Councilman Hare had said, a small concentrated area would not be as detrimental to the safety concerns and issues that were brought forth. He reiterated that he favored allowing the youth to do something, even if it was for two (2) hours, noting that this time could have been used for someone being shot. Mr. Sudler felt a need to do something for the youth so they would not feel defeated. Mr. Hosfelt stated that Council had spent a great deal of time on this subject and it was not the fault of Council that they were in this position; it was the fault of the Committee and their leadership. He felt it made no sense for Council to make themselves feel better by giving them two (2) hours at the plaza and it was unfair to City staff, on whose shoulders this matter had been dumped. Mr. Hosfelt did not understand why Council was putting themselves in this position again and rehashing what they just did for the last two (2) hours. Mr. Sudler rescinded the motion. Mr. Anderson moved for adjournment, seconded by Mr. Neil and unanimously carried.

EMERGENCY COUNCIL MEETING OF DECEMBER 29, 2015 PAGE 16 Meeting adjourned at 10:50 a.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Emergency Meeting of December 29, 2015, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2015\12-29-2015 Emergency Council Meeting.wpd Exhibits Exhibit #1 - Memorandum to City Council from Scott Koenig - November 18, 2015, RE: “Youth Advisory Committee - New Year’s Event” Exhibit #2 - Final Narrative for the New Year’s Eve Event Received December 17, 2015 and Draft Narrative received on October 20, 2015 Exhibit #3 - Email Correspondence and Summary of Telephone Calls received by the Clerk’s Office regarding the YAC New Year’s Eve Event

EXHIBIT #1 Emergency Council Meeting of 12/29/2015 Memorandum Office of the City Manager PO Box 475 Dover, DE 19903 Phone: (302) 736-7005 FAX: (302) 736-7002 E-mail: skoenig@ dover.de.us To: City Council From: Scott D. Koenig, P.E. City Manager Date: November 18, 2015 Subject: Youth Advisory Committee -New Year's Eve Event The Youth Advisory Committee has been planning a family oriented New Year's Eve Event. The event has been discussed at several meetings in recent weeks. As of the last discussion, the proposed event would end with a fireworks display at 10:00 p.m. on December 31 , 2015. The following actions must be addressed to finalize the event from the City's standpoint: 1. The final event narrative must be submitted to the City Manager's Office by 5:00 p.m. on Friday, December 4, 2015. 2. A special event insurance policy must be purchased from the city's insurance provider. The estimated cost is approximately $433.00. The funds to purchase the policy must be delivered to the City of Dover by 5:00 p.m. on December 11, 2015. 3. The Youth Advisory Committee members must secure all permits for the event and road closures by Friday, December 11, 2015. 4. The Youth Advisory Committee members must provide the required documentation to use all private property associated with the planned event by 5:00 p.m. on Friday, December 11 , 2015. This includes any lists of additional insured required to use the properties. 5. The funds to reimburse the City of Dover for Police Cadets and Extra Duty must be paid to the City of Dover by 5:00 p.m. on December JI , 2015. 6. Sanitary facilities must be secured by the Youth Advisory Committee members for the venue. 7. Due to the holiday, it is very unlikely that any non-police city staff will volunteer to staff the event so the Youth Advisory Committee must be prepared to remove all trash and debris from the event setting. This is an administrative recommendation. City Council may add or delete from the above list as they see fit. sclk/SDK cc: Mayor Robin Christiansen Ann Marie Townshend, Director of Planning & Community Development

EXHIBIT #2 Emergency Council Meeting of 12/29/2015 ~~¥~ Koenig, Scott r;(~'d 12/rr/zors- From: Choose Joy <choosejoy421@gmail.com> Sent: Thursday, December 17, 2015 11:48 AM To: Koenig, Scott Subject: Fwd: 1st nite narrative for your ok :} Attachments: lstnitenarative.odt ---------- Forwarded message ---------- From: Choose Joy <choosejoy421@gmail.com> Date: Fri, Dec 4, 2015 at 12:51 PM Subject: 1st nite narrative for your ok : } To: Nat Anderson <councilmananderson@gmail.com> " Live the life you love, love the life you live " ~ Bob Marley Thank You for Choosing JOY Everyday in Every way The Choose Joy Foundation fn memory of Joyce Anne Morris "Live the life you love, love the life you live" ~Bob Marley Thank You for Choosing JOY Everyday in Every way The Choose Joy Foundation In memory of Joyce Anne Morris 1

Joy to the People New Years Celebration Hosted by the Dover Youth Advisory Committee Program for the evenings events Legislative Mall Main staging Area Main stage live music from 5pm -1 Opm Mixed Genre from local Musicians Vendor Area for local nonprofits and cratter s firework display finale to end at l Opm Plaza Park live music no stage portable Pa from 5pm-9pm Lookerman Grey fox and Zahn will be hosting live music and poetry reading inside Dover art league, artsy fartzy, <lino and darlings. Caribbean cuisine, Avalon ,the party business, have agreed host arts and crafts, face-painting or something along those lines for the community. All on Lookerman to end by 9pm

~#;ti~ /(~ 1ofiol;.01s Koenig, Scott From: Action Add <actionadd@live.com> Sent: Tue.sday, October 20, 2015 2:05 PM To: Anderson, David; rebeccaanderson339@gmail.com; Koenig, Scott Subject: tentative program for Youth Advisory Attachments: mapdover jpg; program.odt; stage line ups.odt Follow Up Fl•g: Follow up Flag Status: Flagged Scott Koenig, i want to first say thank You for taking time to chat with us and to help this amazing group of teens . this is the tentative plans for new years . Anything that we need to change please let us know we want this to be an amazing start to the New Year for all. again thank you 1

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Joy to the People of Dover De's l st Nite 2015 /2016 Hosted by the Dover Youth Advisory Tentative Program and Agenda Legislative Mall Main staging area with vendors and entertainment Spm- midnight Planned Entertainment Live local music all genre 5- I I :30 pm each performer will be given 30 minutes 1I :30- 1150 drum line battle of the best by local high school and college drum lines. With the crowds pick drumming in our New year. We plan to have bounce house if we can obtain the insurance coverage needed Local vendors on the mall such as paparazzi, Avon. ... We do not plan to have food vendors, we have reached out to all the local eaterys and asked that they along with local merchants stay open to provide food. We would like to include all state and public buildings in some way such as city hall, and the library, the churches, tours , show movies ... On Lockerman at Pocket Park Spm-1 1pm Live music and entertainment provided by local people No stage portable PA system End of Loockerma n by the Dunkin building we plan to place a stage at the end of :Loockerman with live local entertainment. Spm-1 lpm On loockerman: We have spoke to all of the businesses on Loockerma n and have full support for this event. Many are willing to open their doors to allow face painters and performers into their establishme nts to allow the -~public a place out of the cold to enjoy a show. For example at the Citizens building we would like to put Del states Spoken word poetry group to perform. We would like to shut down for foot traffic only in the area around legislative Mall and Loockerman. We will include local elementary schools to include fun family games scattered about such as corn- hole, sidewalk bowling , drawling with sidewalk chalk ... With firework finale provided by Zambelli pyrotechnic s who have provided fireworks for our City events in the past. Contact person Cynthia Ferguson at a cost of $10000, of which we have a promise of$7000. At this moment and we will fundraise the remaining $3000. RPJ negotiation porta potties being sponsored Extra needed insurance possibly sponsored by Peoples Insurance contact person Cindy Sichory. Security we estimate we will have no more then l 000 in foot traffic at that number we feel 2-3 off duty police and 3-4 cadets will be sufficient.

5-5: 15 youth group speaker 5: 15-6 flow city hiphop 6-615 Magician 615-7 Lower case blues ? Blues/rock 7-715 Belly dance show 715-8 katchafiyah reggie 815-9 Atg hiphop 9-9 l 5 speaker/dj 915-10 Hank Miller country 10-1015 Comedy 1015-11 Dj sivart Edm 11--1150 Speaker City rep I drwn off l l 50-midnight ball drop fireworks winning drumline stage 2 5-5:15 youth group speaker 5: 1-6 tyler green pop 6-615 belly dance show 615-7 rob crock hiphop 7-715 speaker/dj 715-8 forever isnt long enough rock 8-815 speak:er/dj 815-9 via rock progressive 9-915 comedy 915-10 Soulo spoken word/hiphop 10-1015 speaker/dj 1015-11 jahjah R&B Stage 3 5-5: 15 youth group speaker 5:1-6 Bryan Scars Blues 6-615 speaker/dj 615-7 Brene Wilson folk 7-715 speaker/dj 715-8 donril johnson hip hop 8-815 comedy 815-9 fiyah ball reggie 9-915 speaker/dj 915-10 jennet? pop 10-1015 speak:er/dj 1015-11 DJJ EDM

EXHIBIT #3 Emergency Council Meeting of 12/29/2015 Kelsall, Melanie From: Jeannie Anderson <jeannielynna@msn.com > Sent: Tuesday, December 29, 2015 8:49 AM To: City Clerks Office Cc: City Council Subject: FW: Dover Youth Advisory Please forward to the Mayor and council From: jeannielynna@msn.corn To: davidlevianderson@gmail.com Subject: RE:Dover Youth Advisory Date: Tue, 29 Dec 2015 08:42:54 -0500 My name is Jeannie Anderson. I have been a citizen of Dover DE a little over 18 years. I have been frustrated by the crimes I have seen in the city personally revolving around our youth. My oldest son was attacked many years ago by a group of teens at Silver Lake. My second oldest was hit with a metal bar and his bike taken from him on his way home from school. The young man that attacked my oldest son is now in jail as he was with a man that committed murder this past summer. A relative was murdered and thrown in the trash can he was only 17 years old and had his whole life ahead of him. Then there is the grandmother that came to us. Her story was heartbreaking. Her grandson was found dead on the railroad tracks. Lets not also forgot young Adam. He also had his whole life ahead of him. He was shot in his neck and is now a quadriplegic. He has just turned 19 years old. He is also a new father. People keep asking "why dont we just move"? I care about these kids. Sadly I have known some of the children doing the shooting and some of them being shoot. The Dover Youth Advisory is trying very hard to make a difference in our Dover youths lives. We need more children willing to step to the plate and get involved for a positive change. You state this is an "emergency" meeting. Really? How? I am sincere in this request HOW is this a danger? I feel the first paragraph above is the real danger. We NEED to reach these children. They need to know they are cared about. We are adults we need to nurture the youth and do our job. They must hear loudly and clearly we are fighting for them. This event is to bring families together. There are people giving their time for this cause because they want to help our children. They have worked hard to bring this event together. I am asking that we stick together and do the right thing and support the people that want to bring a positive change to Dover. 1

Devine, Denise From: M cDowel l, Traci Sent: Tuesday, December· 29, 2015 7:33 AM To: City Clerks Office Cc: Koeniq, Scott Subject: FW: Don't Cancel ! Th is e-ma il has ht•t• in bli1 <J l'i pk fl to t iH' lVlnytJ r nnd iVl l' m b.t•r.:; of , ouncil From: Cecil C. Wilson (rna11to: w63w130r.ci'laol.corn] Sent: Monday, December 28, 2015 10:07 PM To: McDowell, Traci Cc: illff.brown(t doverpost. com Subject: Don't Cancel ! Hello, Please pass on to Dover City Council: I have read the news articles. received several irate calls about the Youth New Year Celebration cancellation_ I ask that you review the possible outcomes this will have on our youth, young adults and all aspects of our community. A cancellation will play into those who want to disrupt this city on any negative issues that rs not resolved in a consensus manner. There is to much negativity going on in our towns, cities, our nation and around the word. Please give some hope to our youth that there may be a better year (2016) ahead with their involvement with the city of Dover. If you can provide the resources for Downtown decorations, a program for Christmas and ride Santa Claus around the city on a fire truck , you can and you should , provide for the next generation of leaders for this city . Don't Cancel' Cecil ~- Wilson cc Dover Post- Jeff Brown

Devine, Denise From: Choose Joy <choosejoy42l@gma il.com> Sent: Tuesday, December 29, 2015 8:19 AM To: City Clerks Office; Anderson, David Subject: New years emergency meeting I was asked to read this at the meeting . I won't be able to attend my grandmother is laid to rest today . So I will be attending her funeral . Please can Austin statement be read unto the record ........ from Austin Auen You know, for the past few years I've dedicated my life to public service ... From volunteering in elections, to chairing committees and even running for Lake Forest School Board. I have clone my fair share and have placed myself in a mindset of why wouldn't youth want to get involved in government? I got my answer the other day. When I find out that after ALOT of work, and money raising the Dover Youth Conunittee is fighting with the city to have their First Night event. This gets my blood BOIUNG because l know that there are youth out there who want nothing more than to help their community and some City Manager who isn't even elected by the people, therefore has no mandate decides to shut them down. I used to chair that committee and I still wish I did because I'd have a lot to say. I know the manager (Mr. Koenig) he's a nice guy, and I don't usually step on toes ... But as the old saying goes, you have to stand for something or you'll fall for anything. I know David Anderson and Theresa Dawn got that paperwork in, it's not in their character to do it late. I vow that if the City shuts this down that I'll gather the biggest group of youth they've ever seen and rally at a council meeting, you might be able to fool constituents ... But the youth know better. Rant Over. Austin Auen in dyac conversation again asking for his comments to be made public record ....... Hey guys! I won't be able to attend the meeting today, but I'm red hot that they wish to cancel it so please deliver my comments if you could. For the past few years in my life I have tried to participate fully in all of the ways democracy allows our youth. I've volunteered for elections, chaired committees, participated in programs and even ran for local office myself. All of this time has put me in a mind frame of not understanding how youth WOULDN'T want to participate in government, now I know. Now 1 realize that it is the red tape that is stopping us, from a manager who wasn't elected by the people and speaks not for the people ... We the youth do. We try to revive family events for the town and its economy and we get pushback. If you cancel this event I personally will gather all youth who try to get involved and hold the largest youth rally in front of City Hall you've ever seen. Consider the damage you're doing and reverse your course of action to cancel this worthwhile event. Thank you. Austin C. Auen Former Chair If I am need I can be reached by cell 302 382 3850 Thank you Theresa monis dyac advisor

Calls Rcc..·civcd Regarding First 1' ight Event - 12/29/2015 It would be a great letdcl\\n and a show ol'historical non-support to not hold the. icw Ycar·s e ent. Unless it is a certain group ol'thc old Dovcritcs that is pushing. support has not been shown for smal I businesses and smal I c\·cnts. These kids hme worked \·cry hard to make this happen and First Night was a \\onclerful e\·ent. Barbie Williams Past business owner from downtown who \·Vas born and raised here. Hi. my name is Lisa and I live in Dowr and I just want to say I think ifs great working with the Youth Group \Nan ts to do something this year for New Ycars and I hope that V·iC actually have it this year and next year can ·1 wait. I lave a great day. My name is Amanda Loveless and I \Vant Nev\· Ycars to happen this year. not next year. Let the youth do it. Thank you. have a good day. Travis Friedman, Dover Youth Advisory Committee·s goal of having (message ends here).