CCW MINUTES AND ATTACHMENT 1

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met by video conference on March 23, 2021 at 6:00 p.m., with Council President Hare presiding. Members of Council present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Taylor, and Mr. Lindell (arrived at 6:03 p.m.). Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Shelton (Safety Advisory and Transportation), Ms. Maucher (Utility), and Mr. Contant (arrived at 6:07 p.m.) and Mr. Shevock (Legislative, Finance, and Administration). UTILITY COMMITTEE The Utility Committee met with Council President Hare presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried. Purchase of Two Electric Bucket Trucks (Actionable Items) Mr. Paul Waddell, Electric Director, reviewed the background and analysis regarding the Purchase of Two Electric Bucket Trucks. Staff recommended authorizing the purchase of both trucks from Altec to replace Truck #772 and Truck #759. Mr. Neil moved to recommend approval of Staff's recommendation, seconded by Mr. Rocha and unanimously carried. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 6:02 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Council President Hare presiding in the absence of Chairman Lindell. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Anderson and unanimously carried. Community Development Block Grant (CDBG) Renewal Recommendations - Fiscal Year 2021 (Actionable Item) Mrs. Tracey Harvey, Planner/Community Development Block Grant (CDBG) Administrator, reviewed the background and analysis regarding the Community Development Block Grant (CDBG) Renewal Recommendations for Fiscal Year 2021.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 23, 2021 PAGE 2 Staff recommended approval of the proposed Community Development Block Grant (CDBG) allocation recommendations totaling $311,600 for Fiscal Year 2021. Responding to Mr. Neil, Mrs. Harvey provided the following information: • Two of the lenders have already secured funding for homes in the area for National Council on Agricultural Life & Labor Research Fund, Inc (NCALL) clients. • The program promotes itself; however people can find more information on the City's website and every lender knows about the program and refers clients on an annual basis as funding is replenished. • NCALL and the City of Dover determine the eligibility for the buyers, based on the Department of Housing and Urban Development (HUD) income limit guidelines and their credit score. Responding to Mr. Sudler, Mrs. Harvey provided the following information: • The public service activities include Dover Interfaith Mission and the Central Delaware Housing Collaborative. She stated that the money goes toward operational costs for the shelters. • The organizations also get grant funding from the Federal Housing Administration (FHA), but they rely on the City's grant funding in order to stay in operation. • Regarding the demolition of dwellings, the City of Dover pays for the cost of demolition and abatement, which is the environmental process. Responding to Mayor Christiansen, Mrs. Harvey stated that she believed that the City of Dover has been involved in the CDBG program since 1996. Mayor Christiansen noted that it started with hiring Mr. Nadab Adbinum, one of Mrs. Harvey’s predecessors. Mrs. Harvey noted that the City also received over $475,000 in CARES Act funding and a lot of that was geared toward motel vouchers for the homeless, due to COVID-19. She stated that 90% of those funds have been spent, and they have been making an impact in Dover as far as addressing homelessness. Mr. Neil moved to recommend approval of the proposed Community Development Block Grant (CDBG) allocation recommendations totaling $311,600 for Fiscal Year 2021, as recommended by Staff. The motion was seconded by Mr. Rocha and unanimously carried. Proposed Resolution No. 2021-04 Authorizing the Issuance and Sale of up to $1,563,000 General Obligation Bonds for the Improvements to the City of Dover HVAC Systems (Actionable Item) Ms. Lori Peddicord, Controller/Treasurer, reviewed Proposed Resolution No. 2021-04 Authorizing the Issuance and Sale of up to $1,563,000 General Obligation Bonds for the Improvements to the City of Dover HVAC Systems (Attachment #1). Staff recommended adoption of Proposed Resolution No. 2021-04.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 23, 2021 PAGE 3 Responding to Mr. Contant, Ms. Peddicord stated that she did not know the City’s total outstanding debt but could provide the information electronically after the meeting. Mr. Neil moved to recommend adoption of Proposed Resolution No. 2021-04, as recommended by Staff. The motion was seconded by Mr. Taylor and unanimously carried. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Shevock and unanimously carried. Meeting adjourned at 6:19 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. Request for Waiver - Appendix A - Subdivisions, Article VI - Subdivision - General Requirements and Design Standards, Section E - Lots (Lands of Bayroadcap LLC at 600 Bay Road) - Waiver of Requirement for Lot Frontage on a Public Street associated with Minor Subdivision Plan to subdivide property consisting of 12.94 acres into two parcels (Lot 1 and Lot 2) (Actionable Item) Mrs. Dawn Melson-Williams, Principal Planner, reviewed the Petition to Waive Zoning Ordinance Provision: Elimination of Lot Frontage Requirement on a Public Street associated with Minor Subdivision Plan to subdivide property consisting of 12.94 acres into two parcels (Lot 1 and Lot 2) at 600 Bay Road, requested by Bayroadcap LLC. The Planning Commission recommended approval of the Subdivision Waiver allowing for the elimination of the requirement for Lot 1 to have frontage on a public street and requiring conditions to establish a series of easements among the Lots. Responding to Mr. Taylor, Mrs. Melson-Williams stated that the request was not going to adversely affect the fire department or the police department's access. Responding to Mr. Neil, Mr. Jonathan N. H. Street, Becker Morgan Group, Inc., stated that the subdivision does not pose any kind of problem. He stated that Lot 1 is for the State Police building and facilities and Lot 2 allows the developer to reorganize the construction loans and financing for the projects. He noted that the State Police building and all of its improvements are complete and they do not have any problems with Kent Conservation District’s (KCD) comments or the City's electric comments. Mr. Street advised that the bulk of the City of Dover's electric facilities are already installed. Mr. Neil moved to recommend approval of the request for waiver, as recommended by Planning Commission. The motion was seconded by Mr. Neil and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF MARCH 23, 2021 PAGE 4 Community Update (Ms. Lachelle Paul, Criminal Justice Committee Chair, National Association for the Advancement of Colored People (NAACP) Delaware State Conference of Branches) (Informational Item) Due to the absence of Ms. Lachelle Paul, Criminal Justice Committee Chair, National Association for the Advancement of Colored People (NAACP) Delaware State Conference of Branches, Mr. Taylor requested that this item be deferred to the next Safety Advisory and Transportation Committee meeting. By unanimous consent, this item was moved to the next Council Committee of the Whole/Safety Advisory and Transportation Committee meeting. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 6:28 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 6:29 p.m. William F. Hare Council President WFH/TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2021\03-23-2021 CCW MINUTES.wpd Attachments Attachment #1 - Proposed Resolution No. 2021-04

ATTACHMENT #1 Council Committee of the Whole Meeting of March 23, 2021 COUNCIL RESOLUTION NO. 2021 - 04 A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF UP TO $1,563,000 GENERAL OBLIGATION BONDS FOR THE IMPROVEMENTS TO THE CITY OF DOVER HVAC SYSTEMS AND AUTHORIZING ALL NECESSARY ACTION IN CONNECTION THEREWITH WHEREAS, the City of Dover (the “City”) is authorized pursuant to Section 50, Volume 77, Chapter 130, as amended (“the City Charter”) to issue general obligation bonds for the municipal purposes of the City as set forth in a resolution authorizing such issuance; and WHEREAS, pursuant to the City Charter, the City desires to issue a general obligation bond for the municipal purposes set forth herein (the “Bond”); WHEREAS, the City has approved certain capital construction projects and improvements and desires to issue the Bond to finance the costs of said improvements, including, but not limited to replacement and improvement of HVAC systems as set forth on Exhibit A and costs of issuance of the Bond (the “Projects”). NOW THEREFORE THE CITY OF DOVER HEREBY ORDAINS (AT LEAST THREE FOURTHS OF THE MEMBERS OF COUNCIL CONCURRING HEREIN): Section 1. Amount and Purpose of the Bond. Acting pursuant to the City Charter, the City shall issue its general obligations in the maximum aggregate principal amount not to exceed $1,563,000 to finance or refinance a portion of the cost of the construction and equipping of the Projects, an estimate of which is appended hereto as Exhibit A. The monies raised from the sale of the Bond (including the investment earnings thereon) after the payment of the costs of issuance, shall be expended only for the purposes authorized herein or as may otherwise be authorized by subsequent action by City Council. Authorized purposes include the costs of planning, constructing, acquiring and equipping the Projects or any portion thereof; interest on the Bond and any interim financing during the construction period and for a period of up to one year following the estimated date of completion; the costs of issuance of the Bond and any interim financing; the repayment of temporary loans incurred with respect to the Projects; and the reimbursement of authorized costs previously expended by the City from other funds. Section 2. Terms of the Bond The Bond shall be sold to PNC Bank, National Association (the “Lender”) pursuant to a proposal dated March 12, 2021 and the other terms and conditions to be contained in a Loan Agreement between the City and the Lender (the “Loan Agreement”). The Bond is anticipated to bear interest at a fixed rate of interest not to exceed 3.00% with a maturity date of June 15, 2031 (the “Maturity Date”). It is further anticipated that interest only will be paid monthly on the 15th day of each calendar month through June 15, 2021 and, thereafter, fully amortizing principal and interest will be paid monthly on 15th day of each calendar month for ten (10) years with a final payment of all amounts due and payable paid on the Maturity Date. DMEAST #43632051 v6

Section 3. Security for the Bond. The full faith and credit of the City shall be pledged to pay principal and interest on the Bond. Section 4. Qualified Tax-Exempt Obligation. The Bond is hereby designated as a qualified tax-exempt obligation within the meaning of § 265(b)(3)(B) of the Internal Revenue Code of 1986, as amended (the “Code”). For purposes of § 265(b)(3) of the Code, the Issuer and all entities that issue on behalf of the issuer do not reasonably anticipate issuing more than $10,000,000, inclusive of the Bond, of tax-exempt obligations in calendar year 2021. Section 5. Details of the Bond. The Mayor and Controller/Treasurer are authorized to determine the details of the Bond including the following: the date or dates of the Bond; provisions for either serial or term bond; sinking fund or other reserve fund requirements; due dates of the interest thereon; the form of the Bond; the denominations and designations of the Bond; registration, conversion and transfer provisions; provisions for the receipt, deposit and investment of the proceeds of the Bond; provisions for the replacement of a lost, stolen, mutilated or destroyed Bond; and provisions for issuing uncertificated obligations and all procedures appropriate for the establishment of a system of issuing uncertificated debt. The Bond shall be executed by the manual or facsimile signature of the Mayor and Controller/Treasurer, shall contain an impression of the City Seal or a facsimile thereof and shall be attested by the manual signature of the City Clerk. Section 6. Declaration of Intent. Pending issuance of the Bond, the City may finance the Projects with other funds which will be reimbursed with the proceeds of the Bond, provided that (a) the Bond shall not be used to reimburse any expenditure paid more than sixty (60) days prior to the present date; (b) the Bond shall not be issued more than eighteen (18) months after the later of (i) the date of the first expenditure to be reimbursed with the proceeds of the Bond, or (ii) the date the Projects are placed in service; and (c) in no event may the Bonds be issued more than three (3) years after the date of the first expenditure to be reimbursed with the proceeds of the Bond; and provided further that the limitations of this Section 6 shall not apply to qualified “preliminary expenditures”, costs of issuance of the Bond or a de minimis amount, as permitted by Treasury Regulations § 1.150-2(f). Section 7. Further Action. Each of the Mayor, the President of the City Council, the Controller/Treasurer, the City Manager and the City Clerk are authorized and directed to take such other action on behalf of the City, as may be necessary or desirable to effect the adoption of this Resolution and the issuance and sale of the Bond and to provide for their security and to carry out the intent of this Resolution, including the publication of notices and advertisements and the execution and delivery of customary closing certificates. Section 8. Effective Date. This Resolution shall become effective immediately upon its passage. The City Clerk is hereby directed to publish once in a newspaper published in the City a notice in substantially the following form: “NOTICE IS HEREBY GIVEN that the City Council of The City of Dover, Delaware on _____________, 2021 pursuant to Chapter 130, Volume 77, Delaware Laws, as amended, adopted a resolution entitled as follows: “RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF UP TO $1,563,000 GENERAL OBLIGATION BOND FOR THE IMPROVEMENTS TO CITY OF DOVER HVAC DMEAST #43632051 v6 2

SYSTEMS AND AUTHORIZING ALL NECESSARY ACTION IN CONNECTION THEREWITH” “The purpose of the issuance and sale of said bond is to provide funds (not to exceed $1,563,000) to pay a portion of the costs of certain projects including, but not limited to: (1) Chiller replacement and cooling tower/pump replacement for Police Department; (2) Replace entire HVAC system at City Hall, (3) Replace HVAC system and all components at Warehouse Building and (4) pay costs of issuance of said bond. “Any action or proceeding to contest the validity of said resolution or any of its provisions must be commenced within thirty (30) days after publication of this notice. After expiration of such period of limitation, no right of action or defense founded upon the invalidity of said resolution or any of its provisions shall be asserted, nor shall the validity of said resolution or any of its provisions be open to question in any court upon any ground whatsoever, except in an action or proceeding commenced within such period.” By order of the City Council of the City of Dover. City Clerk ADOPTED this __ day of March, 2021. CITY OF DOVER, DELAWARE Attest: Clerk, Dover City Council President, Dover City Council APPROVED by the Mayor of the City of Dover on the __ day of March, 2021. Mayor DMEAST #43632051 v6 3

Exhibit A Estimated Costs of Projects Projects Estimated Costs Police Department - Chiller replacement and $382,904 cooling tower/pump replacement City Hall - Replace entire HVAC system $852,000 Warehouse Building – Replace HVAC system $297,000 and all components Other (contingency, costs of issuance of $31,096 Bond, etc.) TOTAL $1,563,000 Bond Resolution 43632051 DMEAST #43632051 v6 4