Anexo

REGULAR COUNCIL MEETING AGENDA NOVEMBER 12, 2013 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY REVEREND THEODORE HENDERSON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN DIXON AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes A. Regular Council Meeting of October 28, 2013 B. Special Council Meeting of October 30, 2013 2. Proclamations A. Geographic Information Systems (GIS) Day and Geographic Awareness Week B. Pancreatic Cancer Awareness Month * 3. Utility Committee Report - October 28, 2013 A. Annexation Requests a-1. 508 Acorn Lane, Owned by Raul M. Juarez (Committee Recommended Annexation of the Property Located at 508 Acorn Lane, Owned by Raul M. Juarez) a-2. Westerly Side of Acorn Lane, Owned by City of Dover (Committee Recommended Annexation of the Property Located on the Westerly Side of Acorn Lane, Owned by the City of Dover)

Council Agenda - November 12, 2013 Page 2 * 3. Utility Committee Report - October 28, 2013 - Continued B. Request for Abandonment of Street (Improved) - Harmony Lane/Adoption of Resolution No. 2013-25 Setting a Public Hearing for November 25, 2013 at 7:30 p.m. (Committee Recommended: 1) Abandonment of Harmony Lane with Conveyance of Sixty Feet (60') of Said Right-of-Way to Milford Housing Development Corporation. Abandonment Shall Be Conditioned upon the Completion of the Site Development Plan and Parcel Consolidation Plan. Cross Access and Public Utility Easements Will Be Required for the Existing Wastewater Pump Station and Associated Force Main Infrastructure Located Therein. Ownership Shall Not Be Relinquished until Such Time as the Parcel Consolidation Plan Is Recorded; 2) Abandonment of All Stormwater, Street, Wastewater, and Water Infrastructure to Milford Housing Development Corporation in Conjunction with the Abandonment of Harmony Lane. The City Shall Retain Ownership of the Existing Pump Station and Associated Force Main Only; and 3) Adoption of Resolution No. 2013-25 Setting a Public Hearing Before City Council Regarding the Proposed Abandonment for November 25, 2013 at 7:30 p.m., as Recommended by Staff.) C. Public Notification - Power Outages (Committee Recommended Acceptance of Staff's Recommendation to Authorize Staff to Call in Additional Resources During Outages to Assist with Phone Calls and New Phone Messages to Address the Concerns Identified by the Committee and to Evaluate an Automated Phone/Push Notification System to Be Considered in Future Budgets) D. Rate Classification/Tariff Amendment for Churches (Committee Tabled This Item Until November 12, 2013) E. Quarterly Review of Utility Related Capital Investment Plan (CIP) (Electric and Water/Wastewater) (July, August, and September) (Committee Recommended Acceptance of the Report) 4. Legislative, Finance, and Administration Committee Report - October 28, 2013 A. Request to General Assembly to Amend Title 29 - State Government - General Regulations for State Agencies - Chapter 100 - Freedom of Information Act (Committee Recommended Supporting Mayor Carey's Efforts and Issuing Correspondence Endorsing the Proposed Request to the General Assembly to Amend Title 29 – State Government – General Regulations for State Agencies – Chapter 100 – Freedom of Information Act, Stipulating That the Proposed Amendment Be Sent to the Deputy City Solicitor for Review Prior to Consideration by Council) B. Establishment of an Ad Hoc Committee to Study the Future of City Hall, Weyandt Hall, and the Former Dover Public Library (Committee Recommended the Establishment of an Ad Hoc Committee to Study the Future of City Hall, Weyandt Hall, and the Former Dover Public Library) 5. Safety Advisory and Transportation Committee Report - October 30, 2013 A. Discussion - Transportation Improvement District (Committee Recommended That the City Manager and City Planner Be Authorized to Begin Negotiations with the Delaware Department of Transportation (DelDOT) to Create a Transportation Improvement District (TID). Any Agreement Related to the TID Would Be Brought Before City Council in Draft Form Prior to Execution.) * B. Update - Dover High School Construction (Committee Action Not Required) * C. Briefing on Delaware Department of Transportation (DelDOT) Projects (Committee Recommended Acceptance of the Report)

Council Agenda - November 12, 2013 Page 3 6. Utility Committee Report - November 12, 2013 (Except for the following time sensitive issue, the Utility Committee Report from November 12, 2013 will be presented to Council during their Regular Meeting of November 25, 2013 for Council’s review and consideration) A. Engineering Design of Water Main Realignment - Denneys Road B. Kent Avenue Inflow and Infiltration Repair * 7. Monthly Reports - September 2013 A. City Assessor’s Report B. City Manager’s Report C. City Planner’s Report D. Controller/Treasurer’s Budget Report E. Economic Development Office Report F. Police Chief’s Report 8. Evaluation of Bids A. McKee Run Unit 3 Turbine Repairs - EG1212 (Based Upon the Evaluation Prepared by NAES, the City Manager and Controller/Treasurer Recommend Awarding the Contract to the Low Bidder (Including Price Adjustments), HPI Mechanical Services, for $769,227.17. The Portion of the Project Budget for This Work Was $783,000.) B. Trailer Mounted Standby Emergency Generator (Staff Recommends Awarding the Contract to FM Generator, Inc. in Response to Bid #14-0008DPW in the Amount of $61,503) 9. Appointments Recommended by Council President Bonar - Ad Hoc Financial and Operational Advisory Committee - One (1) Year Term to Expire November 10, 2014 10. Council and Committee Meetings - Holiday Schedule 11. Council Members’ Announcements /tm S:\AGENDAS-MINUTES-PACKETS\Council-Agendas\2013\11-12-2013.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on October 28, 2013 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Slavin, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Mr. Anderson was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief West, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Bonar declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. Scott Cook, representing the Bushido USA Olympic Development Judo Team, which offers training at the Elizabeth W. Murphey School, stated that the organization was looking for athletes that are willing to work hard to train in judo. He noted that the instructor, Tommie Little, had taught judo from Paris Island, S. C., where he worked as a Marine Corps drill sergeant and judo instructor, to Africa, where he established an Olympic judo team. Mr. Cook advised members that free training sessions are held twice a week, on Wednesday evenings from 6:30 - 8:30 p.m. and Saturday mornings from 9:30 - 11:30 a.m. He also stated that this is a non-profit organization and that approximately $3,000 was needed to obtain additional mats for their students. Mr. Cook invited Council members to attend a Wednesday evening training session to see the program first-hand. Councilman Lynn advised members that Tommie Little is an attorney who practices in family court and Scott Cook is a court officer at family court. He noted that they are doing fantastic work and are helping a lot of children. Mr. Maurice Miles, Washington, DC, stated that he was involved with the Hip Hop Caucus, the Congressional Black Caucus, the Let’s Move campaign, and Teach America. Last year, he created A Billion Children (ABC), which is an outreach movement that brings together students, teachers, schools and neighborhoods, in a culturally competent way to educate and empower youth to revitalize and bring change to their communities. Mr. Miles stated that he would be in the area for a while volunteering his services. The invocation was given by Councilman Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Slavin and unanimously carried. Mr. Hare moved for approval of the Consent Agenda, seconded by Mrs. Williams and carried by a unanimous roll call vote (Mr. Anderson absent).

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 2 ADOPTION OF MINUTES - COUNCIL WORKSHOP OF SEPTEMBER 18, 2013 The Minutes of the Council Workshop of September 18, 2013 were unanimously approved by motion of Mr. Hare, seconded by Mrs. Williams and bore the written approval of Mayor Carey. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF OCTOBER 14, 2013 The Minutes of the Regular Council Meeting of October 14, 2013 were unanimously approved by motion of Mr. Hare, seconded by Mrs. Williams and bore the written approval of Mayor Carey. PUBLIC HEARING - VIOLATION OF DANGEROUS BUILDING ORDINANCE - PROPERTY LOCATED AT 24 NORTH NEW STREET, OWNED BY MARY BESSIE M. BROKENBROUGH In accordance with Chapter 22, Article XI – Dangerous Buildings, Sec. 22-385 - Hearing before Council, Sec. 22-288 – Emergency Cases, and Chapter 22, Article XI - Dangerous Buildings, of the Dover Code, in cases where it reasonably appears that there is an immediate danger to the life or safety of any person, unless a dangerous building is immediately repaired, vacated and closed, or demolished, the building inspector shall report such facts to the council, which may cause the immediate repair, vacation, or demolition of such dangerous building. Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that the property consisted of a two (2) story, wood-framed, single-family home. She advised members that the house was condemned on October 8, 2013 due to insanitary conditions within the home and the degree of structural damage caused by numerous water leaks. The house was stacked from floor to ceiling with belongings, creating concerns about the weight on the structure and the fire hazard. City crews boarded the structure and had re-boarded on several instances due to people removing the boards and accessing the house. On Friday, October 18th, City inspectors found the house unsecured and boarded the house to secure it. On Saturday, October 19th, a City contractor boarded the house and secured the windows after the Police Department apprehended suspects burglarizing the house on the evening of October 18th. Currently, there were no utilities and there were numerous code violations on the property. Due to the chronic nature of people accessing the house and the challenges with keeping the property secure, as well as the fire hazard and structural concerns with the structure, staff was bringing this forward as an emergency case, requiring immediate action. Mrs. Townshend provided a chronological history and a presentation on the conditions of the house located at 24 North New Street (Exhibit #1). Staff recommended that City Council: 1) declare this building and all accessory structures on this property dangerous; 2) order the property demolished immediately by the owner or equity owner at their own risk; 3) order the building inspector to cause the demolition of the structure if not completed by the owner by October 30, 2013; 4) order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. Responding to Mr. Slavin, City Solicitor Rodriguez advised members that the City could legally provide shorter notice due to the condition of the property and the urgency of the situation.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 3 Mrs. Townshend advised members that staff had been in contact with Mrs. Brokenbrough’s heirs; however, they had provided no feedback regarding their intentions. She also noted that the mortgage company contacted staff with concerns about the situation. Mrs. Townshend advised members that there was a mortgage, but no liens, on the property. Police Chief Hosfelt noted that the Police Department had responded to the residence eight (8) times within a 15-day period this month, twice for burglaries from the residence and several times for trespassing complaints. He noted that it had become a place of drug dealing, drug use, and prostitution, as well as a safety and health hazard for the officers and others. Responding to Mrs. Williams, Mrs. Townshend stated that there were structural concerns with the building, especially if items were removed from the premises. Council President Bonar declared the public hearing open. Mr. Timothy A. Brokenbrough, 24 North New Street, advised members that his mother, the owner of the property, passed away on September 3, 2013. He stated that City employees came to the house with no notice and no search warrant and the family had no time to remove their personal items. Ms. Kim Williams, friend of the Brokenbrough family, stated that they were in favor of the demolition because the property was a hazard. She advised that it was an estate property that belonged to the mortgage company because Mrs. Brokenbrough did not leave the house to anyone. Ms. Williams acknowledged that the house was infested with mice and roaches and that it contained mold. She stated that there were a lot of pictures, mementos, and family heirlooms that they would like to have time to retrieve. Ms. Williams advised members that they had begun removing items; however, they needed more time. Responding to Mr. Lynn, Ms. Williams stated that they would like to have two (2) or three (3) weeks to remove the personal items. There being no one else present wishing to speak, Council President Bonar declared the public hearing closed. Responding to Mr. Lynn, Mrs. Townshend stated that the family had been granted access to retrieve their belongings. She stated that her concerns were related to keeping the property secure at night and the impact to the structural integrity as items are shifted around in the house. Responding to Mrs. Williams, City Solicitor Rodriguez stated that he did not feel that the City would be liable if the homeowners chose to go inside the building, knowing its condition, and something happened. Mr. Perza asked Chief Hosfelt if there were any safety risks or concerns on behalf of the Police Department regarding the necessity to monitor and safeguard the property for the next two (2) weeks to ten (10) days. Chief Hosfelt stated that they could not give the house undivided attention and, as calls come in, they will be responded to in order of priority. His main concern was with having to enter the building in an emergency situation. Chief Hosfelt stated that the officers would be placed in greater than usual danger because of the condition of the house.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 4 Responding to Mr. Lynn, Mrs. Townshend stated that the bid specifications for the demolition were ready to be sent out and quotes should be received by the end of the week. She felt that it would take approximately one (1) week to select a contractor for the demolition. Mrs. Townshend stated that it was hoped that an asbestos survey could be conducted later in the week as a first step. She requested, if Council were inclined to allow the family more time, that staff be permitted to proceed with the asbestos survey while the family was removing their items. Mrs. Williams asked if the clutter was supporting the walls or the structure of the house. Mrs. Townshend responded that she was not sure that the clutter was holding the house up; however, if the support system to the house was damaged and structurally unsound due to the deterioration associated with the leaks, problems could arise if weight is shifted and there would be a fear of collapse. Mrs. Townshend emphasized that staff was unsure if this was the case because it had not been evaluated by a structural engineer. Responding to Mrs. Williams, City Solicitor Rodriguez recommended, due to the condition of the house and the legal status of the estate, requiring anyone entering the premises to sign a statement that they would be entering the property on their own volition and without any liability to the City and that they had the right to claim the property within the residence. At the request of Mr. Lynn, City Solicitor Rodriguez indicated that he would have the necessary document prepared by morning. Mr. Hare moved for approval of staff's recommendation that City Council: 1) declare this building and all accessory structures on this property dangerous; 2) order the property demolished immediately by the owner or equity owner at their own risk; 3) order the building inspector to cause the demolition of the structure if not completed by the owner by October 30, 2013; 4) order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner, with the stipulation that demolition will not occur for a minimum of two (2) weeks, and that any family members who enter the structure must sign a document to be drafted by the City Solicitor indicating that those entering the structure do so on their own volition without any liability to the City and have the right to claim the property on the premises. The motion was seconded by Mr. Dixon. On a call for the question, the motion was carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, Bonar), one (1) no (Perza), and one (1) absent (Anderson). PUBLIC HEARING - VIOLATION OF THE DANGEROUS BUILDING ORDINANCE - PROPERTY LOCATED AT 142 BRANDYWINE DRIVE, OWNED BY THE UNITED STATES OF AMERICA/VET20 A public hearing was duly advertised for this time and place to consider a violation of the Dangerous Building Ordinance for property located at 142 Brandywine Drive, Owned by the United States of America/VET20. Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that the property consisted of a two (2) story, wood-framed, single-family home with a full basement. She advised members that house had been vacant since April of 2010 when the electric service was terminated. Since then, the basement had been flooded by water due to the sump pump

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 5 not being able to operate. This had caused the basement level to become filled with mold and mildew and was causing water damage to the floors and walls of the home. In addition, the pool in the rear yard was covered but had stagnant water on the tarp. There are numerous code violations that exist on the property. Mrs. Townshend provided a chronological history and a presentation on the conditions of the house located at 142 Brandywine Drive (Exhibit #2). Staff recommended that City Council: 1) declare this building and all accessory structures on this property dangerous; 2) order the property repaired or demolished by November 28, 2013 by the owner or equity owner at their own risk; 3) order the Building Inspector to cause the repair or demolition of the structures if not completed by the owner within 10 days of the date established by City Council; and 4) order the City Manager, with the assistance of the City Solicitor, to cause the cost of repairs or demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. Responding to Council President Bonar, Mrs. Townshend stated that a lien would be placed on the property and the Veteran’s Administration (VA) would not be able to sell the property until the lien was satisfied. Council President Bonar declared the public hearing open. Mr. Ed Hammond, Broker of Remax Horizons Real Estate, 1198 South Governors Avenue, Dover, stated that he was the future listing agent for this property. He stated that he had a master listing agreement with Vendors Resource Management, the asset management company that had a contract with the VA to handle all the properties that they own throughout the United States, including those in Delaware. Mr. Hammond stated that he primarily handled the properties in Kent County. Mr. Hammond stated that it was their intention to make the repairs and he was in favor of having the property condemned in order to accelerate the process. He noted an electrical inspection had been scheduled to try to restore electric to the main part of the house so that sump pumps could be used to remove the water. Once that was accomplished, the basement would be stripped down to an unfinished basement to remove the mold. Mr. Hammond advised members that they had bids for the completion of the demolition work in the basement and noted that the work would not be disruptive to the neighbors. He also noted that the house was structurally sound and still had value. Responding to Mr. Lynn, Mr. Hammond stated that he could not estimate when the contractors could begin. He felt that condemnation would help to expedite the process with the VA. There being no one else present wishing to speak, Council President Bonar declared the public hearing closed. Mr. Perza moved that the structure located at 142 Brandywine Drive be declared a dangerous building and subject to demolition, as recommended by staff. The motion was seconded by Mrs. Williams and carried by a unanimous roll call vote (Anderson absent).

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 6 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - OCTOBER 14, 2013 The Parks, Recreation, and Community Enhancement Committee met on October 14, 2013 with Chairman Dixon presiding. Future Use of the Dover Park Recreation Center During the Committee Meeting of July 8, 2013, members recommended approval of staff’s recommendation to demolish the recreation center at Dover Park. Since that meeting, several members of the community relayed opposition to the demolition, as recommended by the Committee. As a result, when the Committee’s recommendation was presented to City Council during their meeting of July 22, 2013, members of City Council referred the matter back to the Committee to allow staff time to research methodologies for funding repair or replacement or finding a public/private partnership to keep the recreation center in operation. Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded members that since the opening of the John W. Pitts Center in April 2008, the demand for use of the recreation center at Dover Park declined and that, while the City continued to rent the Dover Park recreation center for parties, the Pitts Center became the primary focus of the City’s recreation programming. She explained that the recreation center no longer serves the purposes of the City’s recreation programming and noted that the programs that were scheduled for the Dover Park recreation center were frequently cancelled due to low attendance. Mrs. Townshend advised members that the building was constructed in 1974 and that it needed investment to maintain functionality. She stated that the City had discontinued rental of the building and that the FY2013 budget included $30,000 in the Capital Improvement Plan (CIP) to replace the roof of the building, explaining that the roof had routinely been patched to repair leaks. Mrs. Townshend indicated that, during FY2013, there was discussion about potentially renting the building out to a non-profit organization. Before investing funds to replace the roof and pursuing the potential of leasing the building to a non-profit organization, staff felt it was important to do a full assessment of the building to determine what other investments would be necessary to make the building functional, as all of the building's systems were dated and in need of some update. As a result, she stated that Compliance Environmental, Inc., was retained to do a Building Condition Survey. Members were provided a copy of the "Report of Findings from a Building Condition Survey" dated May 6, 2013, which included a summary of the recommended repairs, as well as cost estimates totaling $110,475. Although the Building Condition Survey did not include a structural engineering report, should City Council wish to keep the building and renovate it, staff would recommend that a structural engineering report be obtained prior to any renovations. However, based on the information contained in the Building Condition Survey, staff recommended demolition of the structure and noted that the costs associated with demolition, estimated at $20,000 for asbestos removal and $30,000 for demolition (bids would require City Council approval), were not currently budgeted. Mrs. Townshend reviewed a Presentation - Future Use of Dover Park Recreation center. Having received concerns from the community regarding the recommendation for demolition, she stated that staff’s alternative recommendation was for the City to hire a consultant to do a Parks and Recreation

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 7 System Plan for the City, which would include the Dover Park. She explained that the Plan would address indoor and outdoor recreation needs and guide investment in the City’s parks to help meet system-wide needs. In addition, the Plan would make recommendations on building partnerships to meet the City’s recreation needs. As an interim plan, Mrs. Townshend recommended performing maintenance and minimal repairs to the building; making the building available for rentals and for programming; utilizing partners to provide programming; and, allowing the building to be open only for scheduled events or programming. Responding to Mr. Hutchison, Mrs. Townshend stated that the repairs indicated in Table 1 of the Executive Summary of Building Condition Survey do not include any ADA requirements and that significant renovations would be necessary to provide restrooms that are handicapped accessible. Although such requirements may not be required by Code, she felt that if the City opted to maintain the facility, it would need to be made accessible to any and everyone. She advised members that one of the main concerns relayed by the public was the accessibility of the City’s parks. It was her opinion that to include ADA Standards in the repairs recommended, the costs would be between $175,000 and $200,000. Ms. Dolores Blackman, 7 Starboard Court, questioned the security of the City’s buildings, feeling that if people felt safe, they would use the facilities more often. Responding, Mr. Scott Koenig, City Manager, indicated that the Police Department monitors all City parks; however, they are not provided a schedule for the use of the parks. Ms. Blackman felt it was imperative for the City to provide security and questioned the possibility of an entry gate being installed to limit individuals from accessing the area during certain hours. Responding, Mr. Koenig stated that there is a gate beyond the building which limits access to the park (open space), noting that such gates are installed at all open space parks; however, he felt that a gate could also be installed closer to the roadway, prohibiting access to the building during certain times. Mr. Reuben Salters, 109 Bertrand Drive, noted that it costs the City to provide recreation on the west side of Dover and that there are also taxpayers residing on the east side of the City. It was his feeling that the City should not let monetary issues prohibit providing recreation to all resident of the City. Mr. Salters suggested that members consider the human value in this regard, particularly for the youth, and indicated confidence in the State providing funding assistance for recreational programming. He advised members that a petition opposing the demolition of the Dover Park recreation center was submitted (as on file in the Office of the City Clerk). Mr. James Fogell, 360 Nimitz Road, advised members that Manchester Square was not in existence when the Dover Park recreation center was constructed and that it was originally planned to serve senior citizens. He relayed opposition to the demolition of the building and explained the importance of the City maintaining such assets. Mr. Fogell also noted that the buildings’ availability for rent had never been advertised. He advised members that he visits the City's parks regularly and urged members not to demolish the Dover Park recreation center. Responding to Mr. Perza, Mrs. Townshend stated that, at some point in time the City made Schutte Park the number one priority for recreation investment and, in doing so, attention was not paid to other recreation assets. She advised members that the City has been very proactive with the City-wide playground replacement program, upgrading equipment throughout the City. She noted

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 8 that the City has numerous parks located throughout the City and, with the exception of replacing playground equipment, no consideration has been given to the needs of the residents in those areas. She felt that a City-wide review of all parks should be conducted to determine the needs of the community and to make the wisest investment. Mr. Perza questioned whether it would be better to invest in the building or other aspects of Dover Park. Responding, Mrs. Townshend stated that staff had discussed developing a plan for Dover Park that would include the management of vegetation to improve sight lines. She noted that there are a lot of concealed spaces in the park and managing vegetation could address some of the safety concerns. If staff was requested to make Dover Park a priority and bring forward a plan to make upgrades, Mrs. Townshend stated that would include a combination of interior and exterior improvements. She reminded members that, in recent years, the City had invested in the exterior infrastructure, such as the tennis courts, which are utilized for tennis programs, but had not invested in the building. Mr. Perza noted that many of the parks throughout Dover do not have buildings and questioned whether a study had been conducted to determine whether a demand for a building at Dover Park would exist today, if it were considered as a new park. Ms. Blackman explained the importance of aesthetics, noting that it has a lot to do with an individual’s decision whether to participate or not. She suggested that the use of horseshoes, shuffleboard, and chess be considered in improving the park, explaining that individuals would not want to be there if the facility and grounds were not maintained. Mr. Salters stated that he served on City Council during when the development of Schutte Park was taking place. He felt that the east side of Dover was neglected since everyone was focused on Schutte Park. Mr. Salters suggested that the City give the east side of Dover a priority in considering recreation for the next few years. He felt confident that the City could afford to make any necessary improvements and repairs to the building at Dover Park and requested that City Council give this consideration in the preparation of the City’s budget. Mr. Roddie Byers, 606 Walker Road, advised members that it was his recollection that when the development of Schutte Park was being considered, the original plan was to provide transportation for children residing on the east side of Dover to Schutte Park. In addition, he stated that there were plans to upgrade the sidewalk system to assist in getting children to Schutte Park. Mr. Fogell advised members that there are other maintenance issues involving the City parks, such as the ballfields having ruts that need filled. Mr. Hutchison stated that he has observed residents using the park for outdoor recreation and noted that the building does not meet the recreation needs for the community. He questioned if the City should invest $110,000 into a building that doesn’t begin to meet the recreation needs of today or whether that money should be invested into the park (that comes with the real value). Mr. Hutchison noted that there is only one (1) local facility for senior citizens, the Modern Maturity Center, which serves 20,000 members from all areas of the City. He relayed support for improving and upgrading the Park; however, he questioned if it should include the building.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 9 Mr. Carl Barnes, 43 Homberg Circle, suggested that members not only consider the monetary value but the intangibles as well. Although the park would continue to function without the structure, he questioned what message demolition of the building would send. It was his feeling that the ADA issues should have been addressed several years ago. Concurring with Mr. Fogell, Mr. Barnes stated that he was not aware that the building was available for use and felt that there may not have been enough advertising. Mr. Barnes also indicated that whether there is a building on the property or not, security will still be required at the Park. He suggested the installation of outside restrooms, especially if the building is demolished. It was his opinion that the City would need to provide something in return for the community if the building is demolished and providing outside restrooms may be such an option. Concurring, Mr. Fogell advised members that the only public restrooms available in the area are portable toilets located near the tennis courts. He suggested that the City consider additional restrooms throughout the park. Mr. Byers suggested that the City conduct a community survey to assist in determining what action should be taken related to the Dover Park recreation center. Mr. Edward Christian, 9 Pennwood Drive, Dover, felt that the City should stop doing things piecemeal and develop short-term and long-term plans instead. He reminded members that an extensive study was conducted when Schutte Park was constructed and suggested that members use such studies to help determine what action should be taken. He recommended a cost and benefit review approach, explaining that if the benefits exceed the costs, the improvements and/or repairs should be completed; however, if the costs exceed the benefits, additional consideration should be given to determine if such improvements and/or repairs should be done. He noted that, for years, there had been concerns with the lack of recreation for youth and that this concern remains in the community today. Mrs. Townshend advised members that, in 1996, when she served as the Recreation Planner for the State of Delaware, a State-Wide Comprehensive Outdoor Recreation Plan was conducted. When the survey data was gathered from 1995, Dover was over-sampled so that there was better validity because the City of Dover was in the process of conducting recreation planning at that time. In 2002, when she left that position, the State was in the process of conducting the 2002 State-Wide Comprehensive Outdoor Recreation Plan and that, at that time, there was no over-sampling, resulting in the review of the needs at the County level. Mr. Wayne Voshell, City of Dover Recreation Coordinator, advised members that, for several years, the citizens had indicated a desire for more outside activities, such as bike trails, walking trails, etc. He stated that, with the exception of basketball, the citizens had not indicated their desire for indoor recreation activities. Mr. Voshell indicated that one of the main issues with the Dover Park recreation center was the design of the building, noting difficulty hearing in the main room. Although most leagues and activities are outdoors, he stated that girl scout and boy scout club meetings were held in the building; however, he asked members to imagine trying to hear with several boys and girls talking in the room at the same time.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 10 Mr. Voshell agreed with the concerns regarding safety, explaining that he had been at the building late in the evening and did not feel safe. Responding, Mr. Salters stated that individuals feel safer at Schutte Park because of the excessive lighting. He relayed the simplicity of installing additional lighting at the Dover Park recreation center and suggested that the ceiling could be dropped at a minimal cost (less than $20,000), which would make the room very usable. Noting the lengthy discussion, Mr. Dixon suggested the possibility of creating a committee to review this matter. He suggested a recess to allow members to tour the building and park. Mr. Dixon stated that, following the tour, members should know which direction the City should take regarding this matter. Mr. Ellis Louden, 3 Michael Court, felt that more clear walking points were necessary. In addition, he questioned if the committee to be created would include community members and whether those members would be present when the City makes their determination. He questioned if there was a real Recreation Plan for the City. The Committee recommended assigning the Dover Park Study to the Planning Department for the purpose of: 1) developing a Request for Proposals (RFP) to address the most appropriate investment of city-wide park resources in Dover Park, Schutte Park, and the parks located in the southwest and southeast corners of the City; 2) to determine whether the investment of sufficient resources is necessary to address all outdoor use, indoor use, restroom facilities, security facilities; 3) as a part of the RFP, to make a recommendation on what the best and most effective expenditure of resources is before a decision is made to expend additional resources on any of the park facilities within the City; 4) as a part of this review, there should be a resource inventory to determine whether or not the City has any of the prior studies and to determine if they are practical for future use; and, 5) to gather additional input not only from the communities on the east side of Route 13, but also from communities that have parks in the southern, western, and northern parts of the City. This is to be accomplished before the City commits to expending any resources to demolish any park buildings or for the purposes of creating or constructing additional park services in the City. The Committee recommended that the City re-open the Dover Park recreation center for use, noting that anyone wishing to rent the facility can do so by contacting the City of Dover to coordinate the event as needed; the building itself will not be closed for future use until the recommended Dover Park Study is reviewed. Responding to Ms. Blackman, Mr. Dixon announced that the availability of the building will be publicized. Ms. Roxie Smiley-Carter, 320 Broadstair Place, questioned if members of the community will be included in the decision process by serving on the committee. She relayed concerns regarding the reopening of the building, explaining that there was a mold odor and that any mold and mildew issues should be resolved to assure no one gets sick. She also felt that the building needed to be cleaned and sanitized.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 11 Concurring, Mrs. Horsey, stated her surprise with the motion to re-open the building, explaining her feeling that the building was not suitable to re-open at this time. She felt that it would take a lot of work to clean the building to make it suitable for activities. It was her hope that, with the motion, it was implied that the building would be made suitable before anyone would be permitted to use it. Mrs. Townshend stated that there is a major moisture issue, which is causing the mold and mildew. She explained that unless the roof is replaced, the moisture cannot be controlled. In addition, there are issues with drainage. When the Study was completed by the Environmental Consultant, she stated that there were no findings that indicated that the building was unsafe. However, Mrs. Townshend indicated that there are certain rooms within the building that will not be opened due to mold issues caused by excessive moisture. She assured members that there would be a thorough cleaning of the building; however, she reminded them that this issue was before them because of the issues with the building, which need to be addressed if the building is going to be maintained for years. Responding to Ms. Smiley-Carter, Mrs. Townshend stated that there are roof leaks located in the back section of the building and there are issues involving rainwater flowing towards the building rather than away from the building, which causes more moisture. Unless the City invests a substantial amount of money, there will continue to be a moisture problem. Mr. Perza explained that, at this time, there was no authorization to correct the problems with the building; therefore, there would be limitations on its use and anyone wishing to use the building would do so with the understanding that it will be used as it is today. Referring to the City-wide survey conducted several years ago, Mr. Byers stated that the John W. Pitts Center at Schutte Park was not built large enough to accommodate the needs of the community. To assist in meeting those needs, he suggested that the City allocate funding for the east side of Dover, since it is known that recreation is needed in that area. Mr. Perza explained that the reality of the City’s budget is that there are limited resources. At this time, the Planning Department staff will utilize what resources are available to benefit everyone in the City. He stated that Schutte Park seemed to be the focal point for the City’s planning during the past 15 years and that no other areas in Dover, including the east side of Route 13, have received any park amenities during these past years either. Mr. Perza stated that a recommendation not to demolish the building, but to conduct a study, did not necessarily mean that all future recreation investment would be made in Dover Park. He explained that such investment may be divided among parks located in other parts of Dover. As a representative of the Second District, Mr. Perza stated that the communities in the south side of Dover have recreation needs and expressed his belief that communities in other parts of the City also feel that their recreation needs are not being met; therefore, he reiterated that the recommended study would be City-wide. Responding, Mr. Byers felt that, with the exception of Schutte Park, the City’s more populated recreation facility is located on the east side of Dover, explaining that the parks located in other parts of the City are very small. As such, he stated that Dover Park should be the anchor park for the east side of Dover.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 12 Ms. Rebecca Gordon, 167 Westhill Drive, Camden, DE, stated her feeling that the City had planned for the demolition of the Dover Park recreation center when Schutte Park was being constructed. Mr. Koenig explained that the City has a Capital Investment Program (CIP) that is available to the public with the Budget on the City’s website. He stated that this portion of the budget outlines the capital investments that the City has planned for the park system, by park, for the next five (5) years. It was his recollection that this investment equates to several million dollars. Mr. Koenig assured members that the CIP did not mention the demolition of the building and that staff presented the idea of demolition when it was determined that there were excessive costs involved with repairing the building, including the replacement of the roof at a cost of $30,000. In previous years, he stated that the City employed staff that could have done the work in-house, which would have saved on these expenses. Prior to putting any investment into the building, staff wanted to know the condition of the building and, as a result, Compliance Environmental, Inc., was retained to do a Building Condition Survey. Upon receipt of their report (Findings from a Building Condition Survey), staff was made aware that there was a need to spend $110,000 just to bring the building up to what would be considered the existing standard. Mr. Koenig assured members that it was never staff’s intention to demolish the building. He explained that the question is whether the City should invest $200,000 in the existing building or take the $200,000 and invest it elsewhere. He reminded members that the City is facing a $7.5M budget short-fall over the next five (5) years. He stated that the reality is that recreation improvements, along with vehicles, street cleaning, parking improvements, etc., often get deferred in order to provide funding for the City’s current operations. Mr. Koenig advised members that there was no public interest in the Dover Park recreation center until the demolition of the building was presented for consideration. He requested that residents make the City aware if there is an issue that is important to the community. Mr. Koenig noted that the City has never taken action against an issue that is important to the community, explaining that if it is important to the community, the City will find the means to support them; however, this support may require an increase in property taxes. Mr. Dixon relayed appreciation for all the participation regarding this matter. During the City Council meeting, Mrs. Ann Marie Townshend, Director of Planning and Community Development, noted that there was a strong musty smell and evidence of moisture in the building when the Committee met at the recreation center. She advised members that she had since spoken with Mr. Val De Rocili of Compliance Environmental who suggested that, before re-opening the building, the HVAC system be cleaned and repaired. Mrs. Townshend indicated that the cleaning and repairs would cost approximately $10,000 to $15,000 and, due to the cost, she felt that the building should not be utilized. Responding to Mr. Slavin, Mrs. Townshend stated that no steps were taken to “mothball” the building before vacating it. She stated that the HVAC in the large room had been on; however, the individual units in the smaller rooms had been turned off. Mr. Scott Koenig, City Manager, stated that the HVAC system was turned off; however, it was still connected to power. Mr. Slavin asked if steps had been taken at the former library building to ensure that a similar mold situation was not being created. Mr. Koenig responded that he thought the systems were being run at their minimum.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 13 Mr. Hare reminded members that the building was closed because registration and activity had decreased since Schutte Park was built, not because of its condition. Mr. Dixon stated that, although the building was available to rent for private functions, it had never been properly advertised. He felt strongly that Schutte Park was too expensive for many families and that appropriate programming for the residents of the east side of Dover should be determined. Mrs. Williams stated that there were a number of after school programs being offered at Manchester Square through the Dover Housing Authority. She expressed concern with the vacant building being used for drug drops and illegal activity. Mrs. Williams stated that, if money were not spent to repair the building, it should be taken down. Mr. Lynn expressed concern, not with the building, but with all of the hiding places created by the layout of the park. He questioned if there were findings of health risks in the Building Condition Report prepared by Mr. De Rocili. Responding, Mrs. Townshend stated that, although there were signs of mold, there were no indications of a health risk. She stated that as long as the systems were off, the condition would worsen and that the building should not be used unless the system were repaired, cleaned, and used. Mr. Slavin suggested that Compliance Environmental could perform an air quality test to determine what they were dealing with. Mr. Dixon reminded members that the Committee had recommended looking at all of the City parks for potential improvements. Responding to Mr. Lynn, Mrs. Townshend stated that a Recreation Planning Study could not be done in-house. She indicated that there was a manpower issue and suggested that data collection and public outreach should be done by experienced people so that the outcome would be meaningful. Mrs. Townshend stated the 2003 and 2008 Comprehensive Plans recommended developing a city-wide parks and open space plan and, even after the Recreation Director’s position was filled, the study was not done. Responding to Mrs. Williams, Mrs. Townshend stated that they were discussing the HVAC repairs because the Committee has recommended reopening the building for use while all of the parks are evaluated. Mr. Hare suggested determining the cost to replace the building, which he thought would be more cost-effective than repairing the existing building. Mr. Slavin suggested looking at partners to pay for renovations in lieu of rent. Mrs. Townshend expressed concern with losing control of the building, which was located in the public park. Mr. Slavin suggested that, as the landlord, they would maintain control of the rest of the park. Mr. Lynn recommended reviewing the past programming and trying to determine what might interest the children on the east side of Dover so that they do not ride their bikes across the highway to get to Schutte Park. He suggested that it would be much cheaper to replace the building now than it will

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 14 be in the future. Mr. Hare stated that no one had complained about the programs until they started discussing demolition of the building. He agreed that acting now would be more cost effective than acting later. Mrs. Williams moved to either decide to partner with someone to use the building in lieu of repairs or to decide to repair the building when there were funds available. The motion failed for the lack of a second. Mr. Hutchison noted that the recreation center at Dover Park was more of an office building than a recreation building and he believed it should be demolished. Mr. Perza stated that it was necessary to determine what would best for Dover Park, whether it be investing in the building or in the park itself. It was his feeling that there was a need to commit to safeguarding the future of Dover Park in some way. Mr. Hare suggested that a splash park, a gym, or a skateboard park could be considered for Dover Park instead of a recreation building. Mr. Lynn moved to postpone demolition of the Dover Park recreation center and to resubmit to the Parks, Recreation, and Community Enhancement Committee the question of programming a new building and its possible configuration, whether it be a splash park, gym, or other proposal, for a recommendation to Council, employing special meetings and experts in the community, within 60 days. The motion was seconded by Mr. Dixon and carried by a roll call vote of six (6) yes (Dixon, Lynn, Slavin, Hare, Hutchison, and Bonar), two (2) no (Perza and Williams), and one (1) absent (Anderson). Benchmarks Established for the Economic Development Office Due to time constraints, this item was deferred until the next Committee Meeting. Update - CDBG Program Due to time constraints, this item was deferred until the next Committee Meeting. Mr. Slavin moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Hutchison and carried by a unanimous roll call vote (Anderson absent). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - OCTOBER 14, 2013 The Legislative, Finance, and Administration Committee met on October 14, 2013 with Chairman Lynn presiding. Creation of Ad Hoc Financial and Operational Advisory Committee Due to concerns for the City’s financial future, Mr. Hutchison advised members that he, along with Mrs. Williams, have requested consideration of the creation of an Ad Hoc Financial and Operational Advisory Committee to review the City in total and make recommendations for achieving efficiencies and preparing for long-range objectives. He reminded members that it is projected that there will be a $7.5M shortfall for the City over the next five (5) years.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 15 Mr. Hutchison suggested that the Committee, to be appointed by the Council President and confirmed by City Council, be comprised of himself, Councilman Lynn, Councilwoman Williams, and three (3) civilian members. The qualifications for the three (3) civilian members are recommended to be as follows: Two (2) members with an extensive financial background, preferably dealing with large budgets; must hold at least a bachelor’s degree in financial management or related field; and must have at least seven (7) years experience. One (1) member with an extensive background in operations management or business development; must hold at least a bachelor’s degree in business administration, operations management, or related field; and must have at least seven (7) years experience. Mr. Hutchison indicated an expectation that this committee would work with the City Manager and Treasurer/Controller to develop a plan and provide their recommendations to the Legislative, Finance, and Administration Committee on January 13, 2014, with Council consideration taking place on January 27, 2014. Chairman Lynn expressed his opinion that, rather than create another committee to perform the same responsibilities as the Legislative, Finance, and Administration Committee, a series of Special Meetings be held by the Legislative, Finance, and Administration Committee to address these financial and operational concerns. Considering that certain issues may be outside of the scope or expertise of the current membership of the Committee, he suggested that two (2) additional Committee members be appointed for the purpose of serving during these Special Meetings either in a capacity as special members, advisory members, or friends, etc. Mr. Slavin advised members that during his previous term on Council, he had requested that the City Manager (Mr. DePrima) consider the Delaware Economic and Financial Advisory Council (DEFAC) revenue forecast model, used by the State of Delaware, to review the manner in which the City forecasts revenues. He stated that the revenue report which members currently receive was a result of this request. He felt that a dispassionate “set of eyes” is necessary to review the issues. He preferred that an advisory council comprised fully of citizens be created to review the revenue side and make recommendations to City Council. The expenses could be reviewed by the Legislative, Finance, and Administration Committee and City Council. He noted that there is a lot of untapped brain power available to the City between the Universities, business men and women in the community, and others. If the City were to establish such a committee, Mr. Slavin questioned whether the decisions would be binding on Council, noting that DEFAC decisions were binding on the General Assembly. He relayed his support for pursuing the idea and reiterated his suggestion that such a committee serve as a fully citizen advisory committee. Mr. Shevock questioned the creation of another a committee, and suggested that it be created as an ad hoc committee with a sunset provision of three (3) or five (5) years. Council President Bonar urged members to support establishing the committee, consisting of up to seven (7) members, with recommendations to be presented to the Legislative, Finance, and Administration Committee for their review and recommendation to City Council. It was the consensus of members that this matter not be included on the consent agenda when presented to City Council, to allow members an opportunity for discussion.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 16 The Committee recommended forwarding this matter to City Council for discussion of a reconfigured composition of the proposed committee, with the understanding that the members endorsed the idea in principle. Mr. Hutchison moved to create an Ad Hoc Committee consisting of five (5) members that will serve for a period of one (1) year that will advise the Legislative, Finance, and Administration Committee, who will in turn advise the City Council as a whole, on operations, financial issues, and organizational structure within the City of Dover. Members need not be residents of the City of Dover, but must have demonstrated financial, business, and organizational abilities that will enhance the operation of the Committee. The members shall be appointed by the Council President, upon confirmation by City Council, and shall serve without compensation. The motion was seconded by Mr. Slavin and carried by a roll call vote of six (6) yes (Dixon, Slavin, Williams, Hare, Hutchison, and Bonar), two (2) no (Lynn and Perza), and one (1) absent (Anderson). By unanimous consent, the Legislative, Finance, and Administration Committee Report was accepted. QUARTERLY REVENUE REPORT By motion of Mr. Hare, seconded by Mrs. Williams, the Quarterly Revenue Report was accepted by consent agenda. SEMI-ANNUAL INSPECTION BY CITY MANAGER - ROBBINS HOSE COMPANY In accordance with Chapter 46 - Fire Prevention and Protection, Article II - Fire Department, Division 1 - Generally, Section 46-43 - Semiannual Inspections, of the City Code, the City Manager, Mr. Scott D. Koenig, met with the Fire Chief to discuss fire company issues. He reported that the ramp at Station #1 was showing wear due to salt and age and would be closely monitored; the Chief and Assistant Chief verbally conveyed that Engine #3, a 2003 Pierce, was showing considerable wear and they intend to request replacement in the coming budget cycle; the Chief and Assistant Chief also expressed concerns about Engine #7, a 1997 Pierce; the parking lot to the rear of the building had an orange barrel covering the grease interceptor and City staff was replacing some of its framing; the Chief indicated that the Air Pack cylinders on the SCBAs would need to be replaced soon, at an estimated cost of $150,000; and they were in the process of recruiting for the Fire Chief's Assistant. By consent agenda, Mr. Hare moved for acceptance of the report of the Semiannual Robbins Hose Company Inspection, as submitted by the City Manager, seconded by Mrs. Williams and carried by a unanimous roll call vote (Anderson absent). EVALUATION OF BIDS - BUCKET TRUCK REPLACEMENT (ELECTRIC) Mr. Scott Koenig, City Manager, advised members that the purpose of the bucket truck purchase would be to replace an aging 2001 Freightliner bucket truck that was in need of many repairs. He explained that bucket trucks are normally replaced in 10 – 15 years depending on the condition of the vehicle.

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 17 Mr. Koenig stated that the Electric Department budgeted for the basic model at $225,000. The plan was to use the trade-in value of the 2001 bucket truck to equip the new truck with recommended safety lights, decals, winches, inverter, etc. He noted that the City has a procedure for selling used vehicles that recommends the sale of the used vehicle and discourages trade-ins. Assets have to be recorded at cost for depreciation purposes and any trade-in value would be recorded as a gain/loss on the sale of the vehicle. Mr. Koenig indicated that the City had also experienced a better return by selling used vehicles on internet auction sites. This procedure also prevents budget variances in the estimated trade-in value. Mr. Koenig noted that the Controller/Treasurer would monitor the budget for savings or unplanned revenue to cover the shortfall. If this could not be accomplished, the difference of $16,828 would be covered through the beginning budget balance through a budget ordinance. Responding to Mrs. Williams, Mr. Koenig explained that the shortfall was due to the department budgeting for a trade-in, which was not permitted under the Purchasing Policy. The truck, which was valued at $38,000 to $58,000, would be sold on GovDeals.com and the funds would be accounted for as revenue. Mrs. Mitchell stated that the proceeds from the sale of the truck would be applied to that fund and would cover the difference. The department evaluated two bucket truck manufactures and both companies (Altec and Terex) were part of the National Joint Powers Alliance (NJPA) vendor contract and recognized by the State of Delaware and the City of Dover’s purchasing policy. The Terex bucket truck was found to be more practical and useful for overhead line work. The last few trucks were purchased through Altec and the department felt that opening an opportunity for a second vendor would be in the best interest of the City. Staff recommended purchasing the 2014 bucket truck from Dueco (vendor of Terex) for the total cost of $241,828. Mr. Hare moved for approval of staff’s recommendation, seconded by Mr. Dixon and carried by a unanimous roll call vote (Anderson absent). APPOINTMENT OF JUDGES - ROBBINS HOSE COMPANY ELECTION - NOVEMBER 18, 2013 The Robbins Hose Company election is scheduled for November 18, 2013. The following persons have been recommended to serve as judges for the election: 1. Jim Hurley 2. Bill Hurley 3. Jim Howlett (alternate) By consent agenda, Mr. Hare moved for approval of the appointment of judges for the Robbins Hose Company election as recommended, seconded by Mrs. Williams and carried by a unanimous roll call vote (Anderson absent).

CITY COUNCIL MEETING OF OCTOBER 28, 2013 PAGE 18 COUNCIL MEMBERS’ ANNOUNCEMENTS Mr. Bonar wished Mayor Carey a happy belated birthday. Mr. Lynn announced that he and his wife, Alexis, had a baby boy, Henry, on Wednesday, October 23, 2013 at 4:24 p.m. Henry weighed 7 lbs. 13 oz. Mayor Carey reminded members that Halloween trick-or-treat would be held on Wednesday, October 31st between the hours of 6:00 and 8:00 p.m. Mr. Hutchison moved to adjourn into the Special Council meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 9:16 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of October 28, 2013, are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2013\10-28-2013.wpd Exhibits Exhibit #1 - Presentation - Violation of Dangerous Building Ordinance - 24 North New Street Exhibit #2 - Presentation - Violation of Dangerous Building Ordinance - 142 Brandywine Drive

EXHIBIT #1 Regular Council Meeting of 10/28/13 Violation of Dangerous Building Ordinance 24 N New Street Planning & Inspections Department Dover, Delaware EXHIBIT #1 October 28, 2013 Regular Council Meeting of 10/28/13

24 N New Street Case History  27 code enforcement cases since 1998 – Exterior code violations, trash, rubbish & overgrowth – Deteriorated wall siding, broken windows – Numerous tall grass complaints  Condemned by City Staff on October 8, 2013.  Staff gained entry into the home with a search warrant.  Home is full of household items, junk, garbage, trash & rubbish.  Numerous areas within the home have water damage which has caused deterioration of walls, ceilings and floors including subfloors & walls.

24 N New Street Case History  Egress was not possible from some rooms due to the amount of clutter.  Mold & mildew throughout the home.  Home has repeatedly been found unsecured with people getting in.  Police arrested two subjects on October 18th for burglary in progress.  Outstanding Charges -code citations / grass cutting -taxes / utilities

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-381 (5) Unfit for habitation. (9) General welfare. (10) Code violations.

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-388 Sec. 22-388. Emergency cases. In cases where it reasonably appears that there is an immediate danger to the life or safety of any person, unless a dangerous building is immediately repaired, vacated and closed, or demolished, the building inspector shall report such facts to the council, which may cause the immediate repair, vacation, or demolition of such dangerous building.

Recommended Council Action  Declare this property dangerous.  Order the property demolished immediately by the owner or equity owner at their own risk.  Order the Building Inspector to cause the demolition of the property if not completed by the owner by October 30, 2013.  Order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the property exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner.

EXHIBIT #2 Regular Council Meeting of 10/28/13 Violation of Dangerous Building Ordinance 142 Brandywine Drive Planning & Inspections Department Dover, Delaware EXHIBIT #2 October 28, 2013 Regular Council Meeting of 10/28/13

142 Brandywine Drive Case History  9 code enforcement cases since 2010 – Exterior code violations – Tall grass / Vacant property / Stagnant water  The utilities were terminated on May 20, 2013  First registered as a vacant property on April 26, 2010  Condemned by City Staff on July 25, 2013 due to no active utilities, lack of pool/yard maintenance, and for the mold & mildew throughout the home.  Source of neighbor complaints  Outstanding Charges – Vacant building fee / Code citations – Taxes & Utilities / Total due over $1,800.00

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-381 (5) Unfit for habitation. (9) General welfare. (10) Code violations. (12) Unoccupied buildings.

Recommended Council Action  Declare this property dangerous.  Order the property repaired or demolished by November 28, 2013 by the owner or equity owner at their own risk.  Order the Building Inspector to cause the repair or demolition of the property if not completed by the owner within 10 days of the date established by City Council.  Order the City Manager with the assistance of the City Solicitor to cause the cost of repairs or demolition to be charged against the land on which the property exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner.

SPECIAL COUNCIL MEETING A Special Council Meeting was held on October 30, 2013 at 6:30 p.m. with Council President Bonar presiding. Members present were Mr. Dixon, Mr. Lynn, Mr. Perza (arrived at 6:32 p.m.), Mr. Slavin, Mrs. Williams, and Mr. Hutchison. Mr. Anderson, Mr. Lynn, and Mr. Hare were absent. Council staff members present were Mr. Koenig, Mrs. Mitchell, and Mrs. McDowell. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Slavin and unanimously carried. PUBLIC/PRIVATE PARTNERSHIPS RELATED TO CITY-OWNED BUILDINGS Council President Bonar explained that one of the responsibilities of City Council is to ensure that the City gets the “biggest bang for our buck” from City properties. The City currently owns two (2) pieces of property: 1) the former Dover Public Library building located on State Street, and 2) Weyandt Hall on Reed Street, which are in need of significant renovations and are bringing no tax revenues to the City of Dover. He stated that there had been some discussions with individuals among Council who would like to have the City explore the possibility of a Public/Private Partnership (P3) in order to put these properties back on the tax rolls, and to have a discussion regarding the issues related to City Hall. He reminded members that the City Hall building was more than 30 years old and required several improvements, which include making it handicapped accessible, installing sprinklers, and addressing the lack of security. All of these things combined have the possibility of costing the City many, many thousands, if not millions, of dollars. Given the City’s current financial situation, he stated that the City was not capable of undertaking those items in a reasonable fashion. Therefore, he and other members of Council were of the opinion that discussion regarding the establishment of a P3 seemed be a viable alternative. He emphasized that Council would not want to make a final decision regarding the establishment of a P3 until all of the advantages and disadvantages of each alternative had been prudently explored to determine which option would be in the best interests of the City. It was his opinion that the long-range plan would be to renovate the former Dover Public Library building to make it usable; renovate and modernize Weyandt Hall including a new roof and HVAC and electrical systems; and eventually build a new City Hall, which would provide one (1) building for all of the employees currently working in City Hall and Weyandt Hall. Mr. Bonar suggested establishing an ad hoc committee comprised of five (5) members, including three (3) members of Council and two (2) civilian, resident members, to be appointed by the Council President and confirmed by Council. The Committee would examine this topic and make a recommendation to Council. Mr. Bonar stated that the Governor had expressed that he would like to see a walkable campus in the downtown area that would include the Delaware Department of Natural Resources (DNREC). DNREC had expressed interest in a consolidated campus in order to keep their operations downtown, and noted that a P3 could certainly facilitate such a plan. Mr. Bonar explained that there had also been discussions about parking, which would be another topic for discussion. He stated the possibility of getting investors to put parking in, which would alleviate some of the parking problems in that area of the City, enhance what is currently available, and make it much more convenient for everyone to work and recreate downtown. He explained that all of these things would be seed for improving the downtown area of Dover, which he believed all members of Council favored. He reiterated that establishing a P3 would put buildings which currently pay no taxes back onto the tax

SPECIAL COUNCIL MEETING OF OCTOBER 30, 2013 PAGE 2 rolls and hoped members would give this matter due consideration. Mr. Bonar stated that Mrs. Donna Mitchell, Controller/Treasurer, had done some preliminary work pertaining to P3s but reminded members that he wished to establish an ad hoc committee to examine the possibilities. Mrs. Mitchell reviewed a presentation entitled “City of Chicago - Inspector General’s Report, GFOA Best Practices,” (Exhibit #1) outlining the “pitfalls” to avoid when establishing a P3, as well as the best practices established by the Government Finance Officers Association (GFOA). She noted that members previously received the full “Report of Inspector General’s Findings and Recommendations: An Analysis of the Lease of the City’s Parking Meters,” dated June 2, 2009, and reviewed a summary of the findings. She stated that the report found that many leases have a revenue sharing provision which helps the operating budget. Referring to the GFOA Best Practices, Mrs. Mitchell stated that, since P3s are getting more attention, the GFOA put out an accounting pronouncement on how to account for service concession arrangements, which involve privatization agreements. For example, she explained that, if the City did a sale/lease back, the City may be subject to accounting for the liability for the value of the lease payments as well as the asset. Mrs. Mitchell referred members to Page 14 of the “PFM University: Public-Private Partnerships” presentation previously provided and reviewed the recommended steps outlined for the P3 Process, PFM Project Management Approach. Mrs. Williams indicated that Mrs. Mitchell is very watchful and already does all of the things that would be required of the finance officer for the process of creating a P3. Mr. Hutchison expressed his excitement in exploring the option of creating a P3. However, he stated that an alternative option would be for the City Manager and Controller/Treasurer to establish a clear, defined program with policies and procedures for the management of City assets. Mr. Perza stated that the information provided by Mrs. Mitchell was a good place to start, noting that the mistakes made by Chicago demonstrated what to avoid when considering a P3 and how to formulate a process within the acceptable boundaries. Mr. Bonar reminded members that the establishment of an ad hoc committee to study the future of City Hall, Weyandt Hall, and the former Dover Public Library was scheduled for consideration during the Council Meeting of Tuesday, November 12, 2013. In response to Mr. Slavin, Mr. Bonar confirmed that the language regarding the charge, duration and other details pertaining to the ad hoc committee would be provided during Council’s consideration of the item. Responding to Mr. Perza, Mr. Bonar clarified that Council would be considering the creation of two (2) separate committees, an ad hoc Committee to study the future of City Hall, Weyandt Hall, and the former Dover Public Library, as well as an ad hoc Financial and Operational Advisory Committee.

SPECIAL COUNCIL MEETING OF OCTOBER 30, 2013 PAGE 3 By unanimous consent, the Special Council Meeting adjourned at 6:48 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Special Meeting of October 30, 2013 are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2013\10-30-2013 SPECIAL.wpd Exhibit Exhibit #1 - “City of Chicago - Inspector General’s Report, GFOA Best Practices” Presentation, Provided by Mrs. Donna Mitchell, Controller/Treasurer

EXHIBIT #1 Special Council Meeting of 10/30/2013 CITY OF DOVER COUNCIL WORKSHOP OCTOBER 30, 2013 EXHIBIT #1 CITY OF CHICAGO - INSPECTOR GENERAL’S REPORT GFOA BEST PRACTICES Special Council Meeting of 10/30/2013

PUBLIC PRIVATE PARTNERSHIPS (P3) • Comprehensive reports on the subject noted two serious areas of concern: • The failure of government to thoroughly review the costs and benefits of a P3 before deciding to lease public assets. GAO study recommends governments engage in an advanced, transparent, deliberative process to determine whether leasing a public asset is truly in the public interest. • The temptation of entering into P3’s in order to receive large, upfront payments that solve short-term financial problems, without properly considering the long-term implications of the deal. 2

CHICAGO PARKING METERS • Summary of findings – • A dubious financial deal • Lease payments were considerably under valued when compared to the long-term value of 75 years of parking-meter revenue. • Failure of the Chief Financial Officer to calculate the value of the parking-meter system to the City to determine if this deal was in the best interest of the City. • Failure to consider lease alternative that still solved the budget problem. • Shorter lease with revenue sharing provisions • i.e. 20 year lease with 50% revenue sharing • Lack of any meaningful and deliberative process in the City Council. • Presented to Finance Committee one day after publicly announcing the lease. • No meaningful review of the merits outside the CFO’s & Mayor’s Office • Twenty-four hours later, following a one-day hearing, City Council voted on the matter. • The budget approved one month earlier included $150 million in revenue from the potential lease deal. 3

GFOA BEST PRACTICES • The Finance Officer should play a central, functional role in considering the feasibility of a long term Privatization. • Many if not most privatization initiatives are driven by a government’s financial needs and constraints. • The finance officer is well positioned to function as the lead member of the government team exploring privatization. • The finance officer acts as a steward to protect the long-term public interest associated with the asset. • Privatization agreements may also involve intra-governmental financial decisions that include major, complex financial matters. (Use of proceeds, public debt defeasance, accounting-financial reporting, etc.) • Finance Officer is the interpreter and communicator of the financial results to elected officials and the general public. 4

GFOA BEST PRACTICES • Finance Officer should lead the development of a process to evaluate and implement a potential privatization • Finance Officer helps establish a competent, experienced team to assist in the entire privatization undertaking. • Team charged with – • Clear documented objectives with measurable standards • Thorough feasibility analysis • If justified, broadly competitive and transparent solicitation of private entities to serve as privatization counterparty(s) • Assessing financial strength and viability of all bidders • Include appropriate enforcement measures to promote service quality and compliance with all standards and requirements. • Incorporate suitable accounting, auditing, and financial reporting requirements and standards in the privatization agreement. 5

GFOA BEST PRACTICES • Finance Officer should provide options and policy recommendations for the prudent, sustainable application and use of all financial benefits expected as a result of the privatization agreement. • This policy should be in effect prior to the receipt of any funds by the government. • A plan for the funds BEFORE the funds are received. • Establish a dialogue on how to apply that cash, including the creation of an “endowment” or permanent reserve. This helps to facilitate the decision-making process and how financial benefits will be applied. • Potential danger that government will raise service levels or lower taxes to apply the money to. (e.g. reduce or eliminate one-time unfunded liabilities instead of taking for short-term benefit). • Keep the City Manager and other elected officials apprised to help decision-makers fully understand the type and nature of the give and take occurring. Helps to ensure priorities are laid out in advance and prevents ill-informed decisions. 6

UTILITY COMMITTEE The Utility Committee Meeting was held on October 28, 2013 at 5:30 p.m. with Chairwoman Williams presiding. Members present were Mr. Perza, Mr. Slavin, Mr. Blakeman, and Mr. Snaman. Members of Council present were Mr. Dixon, Mr. Hutchison, and Council President Bonar. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Snaman moved for approval of the agenda as presented, seconded by Mr. Slavin and unanimously carried. Annexation Request - 508 Acorn Lane, Owned by Raul M. Juarez Mr. Scott Koenig, City Manager, reviewed a Petition to Annex and Zone Property located at 508 Acorn Lane, consisting of 1.315+/- acres, owned by Raul M. Juarez. Mr. Koenig advised members that the property owner had requested annexation, mainly for utility purposes. He explained that this property was designated as a Category 1 - High Priority Annexation Area in accordance with the City’s Comprehensive Plan because it represents an in-fill area. Staff recommended annexation of the property in order to further “square up” the City boundaries and provide the sewer utility to this property in the future. He explained that a sewer line was installed on Acorn Lane and that if the property owner connects to the sewer, he would be subject to the assessment associated with that project and would also pay a connection fee as a per foot assessment. Staff recommended that the City proceed with annexation of the subject property. Responding to Mrs. Williams, Mr. Koenig stated that Fox Hall Drive was also a Category 1 - High Priority Annexation Area and that the Acorn Lane situation would be similar, if there are failing utility systems and City utilities are needed. He confirmed that the annexation would not only capture an enclave but would eventually build customers. In response to Mr. Bonar, Mr. Koenig stated that the City’s Comprehensive Plan includes an annexation map that shows all Category 1, Category 2, and Category 3 areas that may be considered for annexation. He noted that Category 1 areas, such as Fox Hall Drive, Acorn Lane, and some areas of Governors Avenue, are in-fill areas; Category 2 areas are located at the borders of the City where growth is anticipated; and that the Category 3 designation includes areas that are further out that may potentially be annexed at an undetermined time in the future. Mr. Blakeman moved to recommend annexation of the property located at 508 Acorn Lane, owned by Raul M. Juarez, seconded by Mr. Snaman and unanimously carried. Annexation Request - Westerly Side of Acorn Lane, Owned by City of Dover Mr. Scott Koenig, City Manager, reviewed a Petition to Annex and Zone Property located on the westerly side of Acorn Lane, consisting of .075+/- acres (3,264 SF), owned by the City of Dover. Mr. Koenig advised members that the property was part of an enclave outside the City limits. He noted that the property was currently vacant and was proposed to be zoned R-8, should it be annexed into the City. He explained that anything built on this land and connected to the sewer would be subject to a per foot charge.

UTILITY COMMITTEE MEETING OCTOBER 28, 2013 PAGE 2 Staff recommended that the City proceed with annexation of the subject property. In response to Mr. Perza, Mr. Koenig confirmed that the City owns other properties outside of the City, such as the Cartanza Substation and various wellheads. He stated that he was unsure of the history of the property being discussed but advised members that it was immediately adjacent to City limits. Mrs. Williams questioned if enclaves within the City could be bundled and brought in all at one time. Responding, Mr. Koenig stated that he would prefer to bundle them at one time but felt that this would be a “hostile” approach; therefore, the City had adopted a “wait and see” strategy. He advised members that when residents in these areas need utilities, they must request annexation. He estimated that there were at least 50 in-fill properties within the City. Mr. Snaman moved to recommend annexation of the property located on the westerly side of Acorn Lane, owned by the City of Dover, seconded by Mr. Blakeman and unanimously carried. Request for Abandonment of Street (Improved) - Harmony Lane Mr. Scott Koenig, City Manager, advised members that correspondence had been received from Mr. Russell Huxtable, Vice President, Milford Housing Development Corporation (MHDC) proposing to consolidate parcels within the Walker Woods subdivision and renovate this development. The letter included a request for the abandonment of Harmony Lane for a number of reasons, many beneficial to the developer but some beneficial to the City. He explained that Harmony Lane was an improved public street. He referred members to the table previously provided for information regarding the existing infrastructure and the easements associated with the property. Staff recommended: 1) abandonment of the subject right-of-way with conveyance of sixty feet (60’) of said right-of-way to Milford Housing Development Corporation. Abandonment shall be conditioned upon the completion of the Site Development Plan and parcel consolidation plan. Cross access and public utility easements will be required for the existing wastewater pump station and associated force main infrastructure located therein. Ownership shall not be relinquished until such time as the parcel consolidation plan is recorded; 2) abandonment of all stormwater, street, wastewater, and water infrastructure to Milford Housing Development Corporation in conjunction with the abandonment of Harmony Lane. The City shall retain ownership of the existing pump station and associated force main only; and 3) adoption of a resolution by Council setting a public hearing regarding the proposed abandonment for November 25, 2013. Responding to Mr. Blakeman’s inquiries regarding trash pick-up and snow removal, Mr. Koenig explained that trash pick-up currently takes place in the middle of the development. He noted that there were approximately ten 330-gallon trash containers and staff had been struggling for 20 years with collection in this area. Under the proposed re-development, trash pick-up would be converted to private collection using larger dumpsters and more defined areas for collection. Snow collection beyond the right-of-way of Walker Road would also be private.

UTILITY COMMITTEE MEETING OCTOBER 28, 2013 PAGE 3 In response to Mrs. Williams, Mr. Koenig stated that, in his opinion, there would not be confusion or conflict caused by the operation of the Milford Housing Authority in the City of Dover, where the Dover Housing Authority also operates. Mr. Blakeman moved to recommend: 1) abandonment of Harmony Lane with conveyance of sixty feet (60’) of said right-of-way to Milford Housing Development Corporation. Abandonment shall be conditioned upon the completion of the Site Development Plan and parcel consolidation plan. Cross access and public utility easements will be required for the existing wastewater pump station and associated force main infrastructure located therein. Ownership shall not be relinquished until such time as the parcel consolidation plan is recorded; 2) abandonment of all stormwater, street, wastewater, and water infrastructure to Milford Housing Development Corporation in conjunction with the abandonment of Harmony Lane. The City shall retain ownership of the existing pump station and associated force main only; and 3) adoption of a resolution by Council setting a public hearing regarding the proposed abandonment for November 25, 2013, as recommended by staff. The motion was seconded by Mr. Snaman and unanimously carried. [City Clerk’s Office Note: In accordance with the City’s Procedure for Alley Abandonments, Resolution No. 2013-25 setting a Public Hearing (Attachment #1) will be presented to Council for consideration.] Public Notification - Power Outages During the Utility Meeting held on September 9, 2013, members considered the existing Electric Outage Public Notification Procedure and the Internal Standing Orders for the City’s Electric Department. Members recommended that this matter be referred back to staff for their consideration in implementing the comments and suggestions made by members of the Committee. During the City Council meeting held on September 23, 2013, Council approved the Committee’s recommendation. During the Utility Committee meeting of October 28, 2013, Mr. Scott Koenig, City Manager, explained that staff had investigated several options to try to remedy members’ concerns. He indicated that staff did not recommend implementing outage management software at this time due to the costs associated with this option but noted that it might be a viable option in the future. He felt that the City’s system was extremely reliable and reported that the City’s annual outage statistics for FY 2009 through FY 2013 exceeded the Delaware standard of 295 minutes per customer, set by the Public Service Commission. He indicated that most of the outages were the result of car accidents or animal intrusions rather than wires “burning up.” Mr. Koenig explained that staff did not recommend using Facebook to notify customers of outages as this would involve additional staff resources and the number of customers using this medium was unknown. Current postings on Facebook are done by Kay Dietz-Sass, Public Affairs/Emergency Management Coordinator, whose normal work hours are 8:00 a.m. - 5:00 p.m., Monday through Friday; therefore, after-hours posting would incur costs through compensatory time or overtime for her services, and at this point having Systems Operators post to Facebook had not been discussed because they are a major part of system restoration. Mr. Koenig explained that staff would make an effort to bring in additional staff to answer phone calls and update the phone message system when it is believed that this is needed and that specific thresholds needed to be developed as to how this would occur. Staff would also be evaluating the costs associated with an automated phone/push notification system in future budgets if Council indicated an interest. He noted that reverse 911

UTILITY COMMITTEE MEETING OCTOBER 28, 2013 PAGE 4 calling had been researched previously and recalled that the installation cost was approximately $30,000; however, he cautioned members that the electric system was extensive (approximately 50 square miles) and extends outside of the City limits. Mr. Koenig was unsure if the City should be investing funds in this type of project, reminding members that he and staff were very proud of the reliability of the City’s system. He wanted to be sure that information posted was accurate if such a system were installed because inaccurate information may be worse than no information. He indicated that staff would be looking at these types of notification systems in future budgets, but would not plan to include it in the FY15 budget unless asked to do so by Council. Staff recommended authorization to call in additional resources during outages to assist with phone calls and new phone messages to address the concerns identified by the Committee and to evaluate an automated phone/push notification system to be considered in future budgets. Mr. Slavin stated that notification via social media could be as easy as directing an email that is already going to be sent out to a Twitter or Facebook account and that this could be sent from a cell phone inside the plant and posted automatically. He suggested that very low-cost solutions that are currently available be considered. He indicated that he would not recommend reverse 911. It was his belief that Capital School District was using those types of calls in abundance and that people were beginning to ignore the calls because they are receiving so many of them. Responding to Mr. Koenig regarding the level of detail for information to be conveyed during an outage, Mr. Slavin confirmed he was simply looking for a statement that there is an outage in a particular area and an estimate of when it was anticipated that power would be restored. In response to Mrs. Williams, Steven Enss, Interim Electric Director, indicated that the City’s electric system had better reliability than both of its local counterparts. Mr. Bonar stated that a reliability study for Delmarva Power was being conducted at the State level and that when Delmarva Power’s forward-looking rate plan becomes effective, their threshold for outages would drop to 175 minutes per year. He felt that the City was well ahead of the curve compared to other commercial providers. Mr. Blakeman moved to recommend acceptance of staff’s recommendation to authorize staff to call in additional resources during outages to assist with phone calls and new phone messages to address the concerns identified by the Committee and to evaluate an automated phone/push notification system to be considered in future budgets. The motion was seconded by Mr. Snaman. Mr. Slavin inquired what the costs would be to bring in additional staff and if they would be paid an overtime rate. Mr. Koenig stated that if staff were called in they would receive overtime pay or compensatory time at a reimbursement rate of 1.5 hours per hour. He was unsure of what the dollar value would be. On a call for the question, the motion to recommend acceptance of staff’s recommendation to authorize staff to call in additional resources during outages to assist with phone calls and new phone messages to address the concerns identified by the Committee and to evaluate an automated phone/push notification system to be considered in future budgets carried by a vote of four (4) yes (Williams, Perza, Blakeman, Snaman) and one (1) no (Slavin).

UTILITY COMMITTEE MEETING OCTOBER 28, 2013 PAGE 5 Mr. Blakeman noted that, in previous years, Council members had volunteered to man phones during outages and were not compensated for their service. Mrs. Williams stated that Council members and other City staff had worked on a volunteer basis during several emergencies. Rate Classification/Tariff Amendment for Churches During the Utility Committee meeting held on September 23, 2013, Mr. Scott Koenig, City Manager, reviewed a request from the Presbyterian Church of Dover (the Church) to consider a change in tariff language for the C/C1 (Small Commercial) description. Specifically, he stated that the request was to have the wording “or have instrument rated metering” removed from the C/C1 classification description. At that time, members recommended that this matter be referred back to staff to determine, if the requested change were granted, based on a possible amendment to the tariff that would eliminate the phrase “or have instrument rated metering,” what impact it would have on the City in terms of revenue or other unforeseen possibilities; how many customers would be impacted (including other non-profits, churches, commercial customers, etc.); and, historically, how similar changes had been made in the past, for a report back to the Utility Committee by no later than their meeting scheduled for October 28, 2013. The Committee’s recommendation was approved by City Council during their meeting held on October, 14, 2013. During the Utility Committee meeting held on October 28, 2013, Mr. Koenig explained that the request was related to the discussion of the C5 classification assigned to the Church. The demand profile for the Church would allow it to be assigned to the C/C1 classification if it did not have an instrument rated meter. Based on a “look back” period of one (1) year, it was staff’s belief that as many as 51 customers could be reclassified if the above referenced language was removed from the C/C1 classification. This was determined based on using an average demand of less than 3,500 kWh/month. He noted that electric use was dynamic; therefore, the actual number of customers could vary from year to year, depending upon when the calculation was made. Using these customers, it was estimated that such a change in the tariff language could result in a loss of revenue of approximately $128,458.00 for this group of customers related to the demand charge. Since electric usage is dynamic in nature, Mr. Koenig estimated the loss of revenue at between $75,000 and $125,000 per year, based on the information available. Staff indicated to the Church that the Green Energy Grant Fund could assist in making energy efficiency improvements to the facility, such as replacement of the metering infrastructure. Using the Green Energy Fund to improve the facility would achieve the same goal as amending the tariff. The current estimate to improve the facility was less than $5,000. Amending the tariff would have a direct financial impact on the City’s rate structure and could have unanticipated consequences related to rates. Staff recommended against any alterations to the tariff, unless they were altered in the context of a comprehensive rate review that was not scheduled to be considered until future budgets. Mr. Koenig explained that this information was relayed to Mr. Gary Patterson, Secretary of the Trustees of the Presbyterian Church of Dover, who had asked to postpone action on this item and was unable to attend the meeting. Mr. Koenig noted that staff offered to help church members to

UTILITY COMMITTEE MEETING OCTOBER 28, 2013 PAGE 6 fill out the grant application and shepherd them through the application process, as this would meet the Church’s goal to become more efficient and would put the Church in a proper rate classification for its demand profile. Mr. Slavin stated that he had also received a call from Mr. Patterson, who had asked for more time for discussion between City staff and the Church. He told Mr. Patterson that he would ask for this issue to be tabled until the first meeting in November. Mr. Slavin moved that the matter be tabled until the Utility Committee meeting of November 12, 2013, seconded by Mr. Blakeman, and unanimously carried. Quarterly Review of Utility Related to Capital Investment Plan (CIP) Electric and Water/Wastewater (July, August, and September) Mr. Scott Koenig, City Manager, reviewed the Capital Investment Plan (CIP) Project Tracking Report - September 30, 2013. He noted that much work had been done to complete water, sewer and electric projects. He assured members that staff was working diligently on these projects. The Committee took no action. Mr. Blakeman moved for adjournment, seconded by Mrs. Williams and unanimously carried. Meeting adjourned at 6:01 p.m. Beverly C. Williams Chairwoman BCW/TM/js/dd S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\10-28-2013 UTILITY.wpd Attachment Attachment #1 - Draft Council Resolution No. 2013-25 Setting a Date for a Public Hearing Regarding the Abandonment of Harmony Lane

ATTACHMENT #1 Utility Committe Meeting of 10/28/2013 City of Dover MAYOR AND COUNCIL 1 DRAFT PROPOSED COUNCIL RESOLUTION NO. 2013-25 2 A RESOLUTION PROPOSING THE VACATING AND ABANDONMENT OF A CERTAIN 3 IMPROVED STREET SITUATED IN THE CITY OF DOVER. 4 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 5 MET: 6 Section 1. The Council of the City of Dover favors the vacating and abandonment of the following street: 7 Harmony Lane, as specified in Exhibits A and B to this resolution, being all that tract or parcel of land 8 situate, lying and being in East Dover Hundred, Kent County, State of Delaware, and located on the north 9 side of Walker Road and being more particularly described as follows: Beginning for the same at a point 10 at the south easterly corner of the property hereon described; thence running by/with the north side of Walker 11 Road, South 82 degrees 51 minutes 50 seconds West a distance of 110.14' to a point, thence running by/with 12 the east side of “Tract A” an arc to the left with a radius of 25.00' and a length of 40.55' with a chord bearing 13 of North 36 degrees 23 minutes 49 seconds East and a chord distance of 36.25' to a point, thence running 14 by/with the east side of “Tract A” North 10 degrees 04 minutes 00 seconds West a distance of 160.78' to a 15 point, thence running by/with the east side of Lots 1 through 7 an arc to the right with a radius of 199.43' 16 and a length of 135.75' with a chord bearing of North 09 degrees 26 minutes 02 seconds East and a chord 17 distance of 133.15' to a point, thence running by/with the east side of Lots 7 through 9, North 28 degrees 56 18 minutes 00 seconds East a distance of 40.00' to a point, thence running by/with the east side of Lots 9 and 19 10 an arc to the left with a radius of 107.99' and a distance of 88.58' with a chord bearing of North 05 20 degrees 26 minutes 04 seconds and a chord distance of 86.12' to a point, thence running by/with the east side 21 of Lots 10 through 14, North 18 degrees 04 minutes 00 seconds West a distance of 66.35' to a point, thence 22 running by/with east side of Lots 14 through 21 an arc to the right with a radius of 120.19' and a distance 23 of 141.11' with a chord bearing of North 15 degrees 34 minutes 05 seconds East and a chord distance of 24 133.15' to a point, thence running by/with the south easterly side of Lots 21 through 27, North 49 degrees 25 12 minutes 00 seconds East a distance of 153.27' to a point, thence running by/with the Lots 27 through 35, 26 an arc to the right with a radius of 50.00' and a distance of 203.44' with a chord bearing of South 14 degrees 27 14 minutes 06 seconds East and a chord distance of 89.44' to a point, thence running by/with the north side 28 of Lot 35, an arc to the left with a radius of 50.00' and a distance of 46.36' with a chord bearing of South 75 29 degrees 45 minutes 54 seconds West and a chord distance of 44.72' to a point, thence running by/with north 30 westerly side of Lots 35 through 39, South 49 degrees 12 minutes 00 seconds West and a distance of 73.27' 31 to a point, thence running by/with the west side of Lot 39 an arc to the left with a radius of 60.19' and a 32 distance of 70.67' with a chord bearing of South 15 degrees 34 minutes 05 seconds West with a chord 33 distance of 66.68' to a point, thence running by/with the west side of Lots 39 and 40, South 18 degrees 04 34 minutes 00 seconds East a distance of 66.35' to a point, thence running by/with the west side of Lots 40 35 through 46, an arc to the right with a radius of 167.99' and a distance of 137.80' with a chord bearing of 36 South 05 degrees 26 minutes 03 seconds West with a chord distance of 133.97' to a point, thence running 37 by/with the west side of Lots 46 through 48, South 28 degrees 56 minutes 00 seconds West a distance of 38 40.00' to a point, thence running by/with the west side of Lots 48 through 52 an arc to the left with a radius 39 of 139.43' and a distance of 94.91' with a chord bearing of South 09 degrees 26 minutes 02 seconds West P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

DRAFT PROPOSED COUNCIL RESOLUTION NO. 2013-25 PAGE 2 40 and a chord distance of 93.09' to a point, thence running by/with the west side of Lot 52 and “Tract B”, 41 South 10 degrees 04 minutes 00 seconds East a distance of 166.41' to a point, thence running by/with the 42 south side of “Tract B” an arc to the left with a radius of 25.00' and a distance of 37.99' with a chord bearing 43 of South 53 degrees 36 minutes 05 seconds East and a chord distance of 34.44' to the place of beginning, 44 containing 52,756.46 sq. ft. (1.21+/- acres). 45 46 Sixty feet (60') of the subject right of way will be conveyed to the properties specified herein. Abandonment 47 shall be conditional upon completion of the site development plan and parcel consolidation plan. The 48 proposed abandonment shall be void and of no effect if the site development plan is not approved and 49 recorded on or before November 25, 2014. Cross-access and public utility easements will be required for 50 the existing wastewater pump station and associated force main infrastructure located therein. Ownership 51 shall not be relinquished until such time as the parcel consolidation plan is recorded. All stormwater, street, 52 wastewater, and water infrastructure will be abandoned in conjunction with the abandonment of 53 Harmony Lane. The City shall retain ownership of the existing pump station and associated force main only. 54 Section 2. The Council of the City of Dover will sit on Monday, November 25, 2013, at 7:30 p.m., in the 55 Council Chambers at City Hall, Dover, Delaware, to hear the objections of such residents of the City or 56 owners of the property affected as shall attend, in accordance with the provisions of Section 27 of the 57 Charter of the City of Dover (Chapter 130, Volume 77, Laws of Delaware). 58 Section 3. The Clerk of Council is hereby directed to post copies of this Resolution in five (5) or more 59 public places in the City of Dover. 60 ADOPTED: * 61 S:\ABANDONMENTS\2013\Harmony Lane\12 - Resolution Setting the Public Hearing.wpd 62 63 CARLETON E. CAREY, SR. DAVID L. BONAR 64 MAYOR COUNCIL PRESIDENT 65 Actions History: 66 November 12, 2013 - Scheduled to be Introduced at City Council

EXHIBIT B Harmony Lane Abandonment Parcel ID Parcel Address ED05‐067.18‐01‐12.00 135 HARMONY LN ED05‐067.18‐01‐47.00 1361 WALKER RD ED05‐067.18‐01‐41.00 52 HARMONY LN ED05‐067.18‐01‐52.00 55 HARMONY LN ED05‐067.18‐01‐42.00 48 HARMONY LN ED05‐067.18‐01‐38.00 64 HARMONY LN ED05‐067.18‐01‐54.00 63 HARMONY LN ED05‐067.18‐01‐39.00 60 HARMONY LN ED05‐067.18‐01‐40.00 56 HARMONY LN ED05‐067.18‐01‐53.00 59 HARMONY LN ED05‐067.18‐01‐51.00 51 HARMONY LN ED05‐067.18‐01‐28.00 104 HARMONY LN ED05‐067.18‐01‐26.00 112 HARMONY LN ED05‐067.18‐01‐24.00 120 HARMONY LN ED05‐067.18‐01‐63.00 123 HARMONY LN ED05‐067.18‐01‐22.00 128 HARMONY LN ED05‐067.18‐01‐13.00 139 HARMONY LN ED05‐067.18‐01‐66.01 1357 WALKER RD ED05‐067.18‐01‐65.00 131 HARMONY LN ED05‐067.18‐01‐25.00 116 HARMONY LN ED05‐067.18‐01‐61.00 115 HARMONY LN ED05‐067.18‐01‐44.00 40 HARMONY LN ED05‐067.18‐01‐49.00 43 HARMONY LN ED05‐067.18‐01‐45.00 36 HARMONY LN ED05‐067.18‐01‐33.00 84 HARMONY LN ED05‐067.18‐01‐55.00 67 HARMONY LN ED05‐067.18‐01‐37.00 68 HARMONY LN ED05‐067.18‐01‐23.00 124 HARMONY LN ED05‐067.18‐01‐27.00 108 HARMONY LN ED05‐067.18‐01‐64.00 127 HARMONY LN ED05‐067.18‐01‐30.00 96 HARMONY LN ED05‐067.18‐01‐60.00 87 HARMONY LN ED05‐067.18‐01‐31.00 92 HARMONY LN ED05‐067.18‐01‐18.00 144 HARMONY LN ED05‐067.18‐01‐17.00 148 HARMONY LN ED05‐067.18‐01‐19.00 140 HARMONY LN ED05‐067.18‐01‐16.00 152 HARMONY LN ED05‐067.18‐01‐15.00 147 HARMONY LN ED05‐067.18‐01‐20.00 136 HARMONY LN ED05‐067.18‐01‐21.00 132 HARMONY LN ED05‐067.18‐01‐14.00 143 HARMONY LN ED05‐067.18‐01‐58.00 79 HARMONY LN ED05‐067.18‐01‐34.00 80 HARMONY LN ED05‐067.18‐01‐57.00 75 HARMONY LN ED05‐067.18‐01‐35.00 76 HARMONY LN ED05‐067.18‐01‐43.00 44 HARMONY LN ED05‐067.18‐01‐50.00 47 HARMONY LN ED05‐067.18‐01‐32.00 88 HARMONY LN ED05‐067.18‐01‐59.00 83 HARMONY LN ED05‐067.18‐01‐29.00 100 HARMONY LN ED05‐067.18‐01‐62.00 119 HARMONY LN ED05‐067.18‐01‐48.00 39 HARMONY LN ED05‐067.18‐01‐56.00 71 HARMONY LN ED05‐067.18‐01‐36.00 72 HARMONY LN

LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on October 28, 2013, at 6:03 p.m. with Chairman Lynn presiding. Members present were Mr. Hare, Mr. Slavin, Mr. Rushe, and Mr. Shevock. Members of Council present were Mr. Dixon, Mrs. Williams (arrived at 6:07 p.m.), Mr. Hutchison, and Council President Bonar. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Slavin moved for approval of the agenda, seconded by Mr. Shevock and unanimously carried. Request to General Assembly to Amend Title 29 - State Government - General Regulations for State Agencies - Chapter 100 - Freedom of Information Act Mayor Carey advised members that, in recent months, the City of Dover had been actively negotiating the proposed sale of various pieces of land within the City limits and that, under current law, the sale and/or lease of land owned by the City could not be discussed in executive session. Mayor Carey indicated that he had worked with Senator Brian Bushweller to draft an amendment to the Delaware Freedom of Information Act that would add language to allow preliminary discussions regarding the sale or lease of publicly funded capital improvements in executive session. Mayor Carey presented the proposed amendment to members for consideration. In response to Mr. Shevock, Mayor Carey confirmed that the amendment would allow only discussion of such sales and leases in executive session; however, any Council action would occur in a public forum. Mayor Carey reminded members that recent negotiations regarding Garrison Park were open to the public, which restricted the City’s ability to negotiate the price for the property. He believed that this restriction could have potentially cost the City a great deal of money. Mr. Lynn thanked Mayor Carey for his efforts and concurred that publicly negotiating sales puts the City in an inferior bargaining position; however, he expressed concern with the use of the term “preliminary,” stating that this was not defined within the Code and was therefore open to interpretation. In addition, Mr. Lynn noted his concern that the amendment would attach such sales and leases to publicly funded capital improvements. He explained that this would not necessarily address situations similar to Garrison Park, as this was not a capital improvement project but a sale of City property. Mr. Lynn suggested that the proposed amendment be sent to Deputy City Solicitor Pepper for review and revision of the language. Mr. Rushe questioned if other municipalities were facing this issue and whether they had addressed Senator Bushweller. Responding, Mayor Carey indicated that no other municipalities had brought this item forward. He stated that he brought this matter to the attention of the Delaware League of Local Governments (DLLG) and its members were unanimously in favor of moving forward with the amendment and were willing to write letters of support. In response to Councilman Hutchison, Mayor Carey advised members that the DLLG had not expressed concern regarding any other aspects of the Freedom of Information Act (FOIA).

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF OCTOBER 28, 2013 PAGE 2 Councilman Hutchison expressed his opinion that it would be helpful for Council to have the ability to hold an executive session for preliminary discussion of a matter to determine a consensus for support and to identify whether such matter warranted further discussion by Council. For example, Mr. Hutchison stated his opinion that Council’s hands were tied with regard to discussing concerns involving land, personnel matters, financial matters, etc. outside of a public meeting. Mr. Bonar suggested approaching the legislature with the proposed amendments, with the DLLG’s support, before the end of January when their session ends. Mr. Hare moved to recommend supporting Mayor Carey’s efforts and issuing correspondence (Attachment #1) endorsing the proposed request to the General Assembly to Amend Title 29 – State Government – General Regulations for State Agencies – Chapter 100 - Freedom of Information Act, stipulating that the proposed amendment be sent to the Deputy City Solicitor for review prior to consideration by Council. The motion was seconded by Mr. Rushe and unanimously carried. [Clerk’s Office Note: Subsequent to the Deputy City Solicitor’s review, the proposed Senate Bill was revised as recommended (Attachment #2).] Establishment of an Ad Hoc Committee to Study the Future of City Hall, Weyandt Hall, and the Former Dover Public Library Council President Bonar stated that due to the age and condition of the City’s buildings, including the former Dover Public Library, Weyandt Hall, and City Hall, it would cost a significant amount of money to repair or renovate them. He noted that these buildings were not handicapped accessible, had problems with the heating, ventilation and air conditioning (HVAC) systems, etc., and were not currently drawing any tax revenue for the City. Mr. Bonar explained that the purpose of this Committee would be to review these issues and develop an unbiased but educated recommendation to Council on the most fiscally responsible way to remedy them. He noted that members would consider whether to renovate or build new structures, keeping in mind the concept of inviting private investors to pay for the repairs or construction of a new building which would also put the buildings back on the tax rolls. Mr. Bonar noted additional concerns regarding security in City Hall, citing a recent incident involving an individual who posed a potential threat and was able to make it into the City Manager’s and Mayor’s Office. He stated that this person was taken into custody without incident; however, he felt that this indicated that security at City Hall and in the City Council Chambers needed to be addressed. Mr. Bonar recommended creating an objective group to review the options and provide a recommendation to the Legislative, Finance, and Administration Committee and ultimately to Council. He noted that the Committee would be of no expense to the City but would provide valuable information. In response to Mr. Shevock, Mr. Bonar advised that once the task of the Committee was complete it would dissolve. It would not be a standing committee.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF OCTOBER 28, 2013 PAGE 3 Responding to Mr. Shevock, Mr. Bonar stated that the Committee would consist of three (3) members of Council, and three (3) members of the general public with a background in investments and finance, and that he, as Council President, would appoint the members. In response to Mr. Slavin, Mr. Bonar advised that if the recommendation were passed on to Council, additional details and specific information concerning the formation of the Committee would be provided, including the names and backgrounds of members, the scope of the committee, etc. Responding to Mr. Lynn, Mr. Scott Koenig, City Manager, stated that the basic groundwork and architectural design previously approved by Council for City Hall was currently on hold pending the potential formation of the Committee. He reminded members that further discussion and possible recommendations regarding public/private partnerships related to City-owned buildings was scheduled for consideration during the Special Council Meeting of October 30, 2013. Mr. Hare moved to recommend the establishment of an Ad Hoc Committee to Study the Future of City Hall, Weyandt Hall, and the Former Dover Public Library. The motion was seconded by Mr. Shevock and unanimously carried. By unanimous consent, the meeting adjourned at 6:21 p.m. Sean M. Lynn Chairman SML/TM/mk/js/dd S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\10-28-2013 LF&A.wpd Attachment Attachment #1 - Letter of Support for FOIA Amendment Attachment #2 - Proposed Amendment to Title 29 - State Government - General Regulations for State Agencies - Chapter 100 - Freedom of Information Act

ATTACHMENT #1 LF&A Committee Meeting of 10/28/2013 City of Dover MAYOR AND COUNCIL November 13, 2013 The Honorable Brian Bushweller, Senator PO Box 1401 Dover, DE 19903 Dear Senator Bushweller: The City of Dover offers its full support of the proposed amendment to Title 29 - State Government - General Regulations for State Agencies - Chapter 100 - Freedom of Information Act. This amendment would enable the City of Dover, and all other Delaware municipalities, to discuss, in addition to the acquisition of property, the sale or lease of real property, in executive session. As always, thank you for your continued support of the City of Dover. Sincerely, CARLETON E. CAREY, SR. DAVID L. BONAR MAYOR COUNCIL PRESIDENT /CEC/DLB/tam S:\ATTACHMENTS & EXHIBITS\Committee Attachments\2013\10-28-2013 LF&A\11-13-2013 Letter of Support - Amendment to FOIA.wpd cc: City Council P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

ATTACHMENT #2 LF&A Committee Meeting of 10/28/2013 SPONSOR: Sen. Bushweller DELAWARE STATE SENATE 147th GENERAL ASSEMBLY SENATE BILL NO. AN ACT TO AMEND TITLE 29 OF THE DELAWARE CODE RELATING TO OPEN MEETINGS. BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF DELAWARE: 1 Amend § 10004, Title 29 of the Delaware Code by making insertions as shown by underlining and deletions as 2 shown by strike through as follows. 3 § 10004. Open meetings [Effective Sept. 16, 2013] 4 (b) A public body may call for an executive session closed to the public pursuant to subsections (c) and (e) of this 5 section, but only for the following purposes: 6 (2) Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of 7 real property; SYNOPSIS The bill adds sales and leases to the current language regarding publicly funded capital improvements. Author: Senator Bushweller Page 1 of 1 SD : JGM : MMS 3081470238

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on October 30, 2013, at 5:00 p.m. with Chairman Hutchison presiding. Members present were Mr. Dixon, Mr. Perza (arrived at 5:03 p.m.), Mr. Davis, and Mr. Keller. AGENDA ADDITIONS/DELETIONS Mr. Keller moved for approval of the agenda, seconded by Mr. Dixon and unanimously carried. Discussion - Transportation Improvement District Mr. Scott Koenig, City Manager, advised members that, in the spring of 2013, the Delaware Department of Transportation (DelDOT) adopted new regulations that govern how DelDOT reviews access to State-maintained roadways. He noted that the regulations require developers to conduct large scope traffic impact studies and complete all necessary improvements for potential redevelopment projects along U.S. 13, resulting in a paralyzing effect on redevelopment projects along the U.S. 13 corridor. However, the regulations also allow for DelDOT to work with metropolitan planning organizations and local governments to create Transportation Improvement Districts (TIDs). Once a district is defined, an agreement is put in place and DelDOT funds a district-wide traffic study and implementation plan. Depending on the terms of the agreement, developers within the TID would either pay their fair share of the improvements (which would be determined by the agreement) or construct a portion of the improvement. He noted that the improvements identified in the TID study would receive a higher priority in the ranking of projects in the State’s Capital Transportation Plan. Mrs. Ann Marie Townshend, Director Planning and Community Development, advised members that staff was seeking support from the Committee and Council to work with DelDOT to begin to lay out a Memorandum of Understanding (MOU) for a TID that would define the scope of the district, the geographic area, and related items and then to begin the study. She reminded members that DelDOT would pay for this study using a pool of funds that developers had paid into for area-wide studies rather than performing a Traffic Impact Study (TIS) for their projects. Mrs. Townshend indicated that staff had held one (1) meeting with DelDOT to discuss the possibility of a TID. She stated that staff felt it was important to obtain the endorsement of City Council to engage in the process since it would take significant staff time. Responding to Mr. Hutchison regarding the amount of staff time that would be required, Mrs. Townshend estimated that meetings would be held bi-monthly. In response to Mr. Davis regarding potential negative implications, Mrs. Townshend noted that the study would define the traffic problems and the price tag of solving them, which could be “a tough pill to swallow.” She noted that moving forward was not mandated; however, she explained that currently projects were being undertaken in a piecemeal fashion that could cause potential large-scale development to halt due to the massive scope of the studies required. She advised members that developers are now required to pay an engineer to perform a large scope study, including traffic counts and modeling, that identifies improvements that must be done, and are then expected to contribute significantly toward the road upgrades identified. She explained that a proposed

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF OCTOBER 30, 2013 PAGE 2 re-development project at the former Berry Van Lines property, located at 741N. DuPont Highway, had caused immediate engagement in this discussion with DelDOT. At a scoping meeting for this project between DelDOT, the prospective developer, and the developer’s engineer, it was determined that, based on the new DelDOT regulations, the developer would be required to study the impact on all of the U.S. 13 intersections between Scarborough Road and Division Street. She felt that developers would likely walk away from areas that the City would like to see re-developed and projects that would help economic growth because the regulations are so onerous. Responding to Mr. Hutchison regarding the target area to be addressed, Mrs. Townshend stated that the Route 13 corridor through the City from Denneys Road in the north to the intersection at State Street in the south had been discussed with DelDOT, as well as Route 113 from its intersection with Route 13 extending to Dover Air Force Base. Mr. Koenig indicated that the intent of the regulations was good; however, that the scoping meeting held in regard to the former Berry Van Lines property project had identified some unintended consequences. According to the developer who was interested in purchasing and developing this site, the required study would cost $100,000 - $200,000. Mr. Koenig expressed his opinion that there was a need to define what level of traffic the City was willing to accept as the cost of doing business. He felt that a healthy, economically vibrant City would have traffic, especially at times when offices are closing and around large traffic areas such as malls. He stated that if there were no cars present at 5:00 p.m. on Route 13, this would be a large problem because it would indicate a lack of economic activity. Because an intersection fails for 30 minutes per day, he did not feel that it was appropriate to “build your way out of that,” noting that he did not envision a fourth lane being built on U.S. 13. He questioned what would come of a decision to “study 16 traffic signals” and wondered if all of these signals would be upgraded or if they were being studied only because regulations direct that this occur. Mr. Koenig advocated proceeding with the TID. He recalled that several years ago the State adopted policies that channeled development into growth zones and that the State promised to funnel funds to these areas. He noted that dollars had not matched up with these promises. Mr. Koenig felt that the State should be spending money in the capital city and that this was an opportunity to engage the State by creating a TID and using that policy framework to get the State to invest in the City. He indicated that it was distressing for him to talk to developers who expressed interest in properties but stated that DelDOT was preventing redevelopment. It was his belief that the TID could be a mechanism that would overshadow some of the current DelDOT regulations and potentially help drive dollars into the capital City, both from private investment and public dollars through DelDOT. Mr. Koenig stated that TIDs were a relatively new concept in the State of Delaware and he was unsure how long it would take to get through the process. He felt it important to move forward on the re-development of U.S. 13 and other transportation corridors. He noted that a number of items in the City’s budget were driven by growth and that revenues would not be at the levels needed for current and future years unless growth was occurring.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF OCTOBER 30, 2013 PAGE 3 Responding to Mr. Davis regarding the developer’s responsibility for funding transportation projects, Mr. Koenig explained that currently a private developer must fund a study on the individual project’s impact. If a TID is created, DelDOT would do a comprehensive study of the district. Developers would then pay a fair share of related improvements that happen in the future. In response to Mr. Davis regarding whether the City’s funds would be impacted, Mr. Koenig stated that the City would not be committing to putting dollars into improvements or studies for private developers since this was not the current practice. In response to Mr. Keller, Mrs. Townshend indicated that there were approximately 18 - 20 intersections in the area proposed for the TID. She believed that if the entire corridor were not included, there would be potential for a project just beyond the line selected and then the developer would be required to complete a separate TIS. She noted that, as the economy was beginning to rebound, she had talked to a number of developers who were looking at the former Playtex properties (bound by Kings Highway, Route 8, and N. DuPont Highway); however, the traffic component of those properties had continued to be an issue. It was her belief that any large property with good development/re-development opportunity would encounter this problem. Responding to Mr. Perza regarding the potential impact of the study on existing businesses, Mrs. Townshend confirmed that it the study would be passive and involve traffic counts, modeling, land use, etc. Mr. Hutchison suggested that the matter be brought before Council but that it not be placed on the consent agenda in order to allow for discussion. Responding to Mr. Dixon regarding the impact on Fairview Elementary School, Mrs. Townshend stated that this location was west of the study area and would not be impacted. Staff recommended that the City Manager and City Planner be authorized to begin negotiations with DelDOT to create a Transportation Improvement District (TID), noting that any agreement related to the TID would be brought before City Council in draft form prior to execution. Mr. Davis moved to recommend acceptance of staff’s recommendation, seconded by Mr. Dixon and unanimously carried. Update - Dover High School Construction Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that monthly coordination meetings continued regarding the construction of the new Dover High School. She noted that those meetings had been very effective in identifying and resolving issues. She stated that the Delaware Department of Transportation (DelDOT) was designing sidewalks on the north side of Route 8 and would be would be acquiring related temporary or permanent right-of-way easements. Discussions regarding the cost of the improvements were ongoing; however, it was her belief that the Capital School District had not borne an unfair share of the cost for transportation to access the school.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF OCTOBER 30, 2013 PAGE 4 Responding to Mr. Hutchison regarding the school entrances, Mrs. Townshend stated that the School District planned to construct the east entrance and had appeared before the Planning Commission to obtain a waiver to allow reduction in parking areas. The parking areas would be curbed but would be grass so that they could be used for overflow parking. The Capital School District Board of Education had stated that the east entrance was important to them. Mr. Hutchison expressed appreciation for Mrs. Townshend’s efforts in this regard, as did Mr. Davis. In response to Mr. Keller, Mrs. Townshend indicated that the east entrance would be designed and built as a full entrance, but if the school wished to limit it to a right-in/right-out entrance they could do so. Mr. Keller noted his observation regarding difficulties being experienced by large vehicles coming from the east and accessing the school at the west entrance. Responding, Mrs. Townshend explained that the entrance and signal were designed to manage all traffic, including buses; however, issues emerged during construction, and DelDOT and the School District were working together to see what alterations might be needed to reconfigure this area. She was unsure if it was a design problem, a construction issue, or a combination of both. Briefing on Delaware Department of Transportation (DelDOT) Projects DelDOT Repaving Project No update was provided regarding this item. West Dover Connector Mr. John Gaines, Project Engineer, reviewed a rendering depicting the planned West Dover Connector (Attachment #1). He explained that the connector will start at the intersection of Route 13 and Charles Polk Road at Rodney Village, travel in a northwesterly direction, traversing the two (2) Kesselring farms, and terminate at the intersection of North Street and Saulsbury Road. DelDOT was currently acquiring the right-of-way for the project. There were 14 total acquisitions on Charles Polk Road, all of which had been purchased, 12 of the 14 properties had been razed, and a contract for the other two (2) was awarded during the previous week, so all demolitions would be accomplished soon. Mr. Gaines indicated that appraisals for the remaining parcels had been received and were being assigned to acquisition agents. It was hoped that the entire right-of-way would be cleared by March. Final construction plans were expected in approximately two (2) weeks and would be distributed through DelDOT for comment. According to the remaining schedule, bids would be advertised in the March/April time frame and it was hoped that construction would start late in the Summer of 2014. Mr. Gaines noted that there were several outstanding issues with the City in regard to water/sewer lines within Rodney Village. DelDOT was coordinating with the City to ensure that improvements to these lines would be complete before DelDOT patches the roads and reconstructs the sidewalks and curb line to avoid multiple disturbances in that area, and it was his understanding that the City and DelDOT would be developing a contract in this regard. He noted that DelDOT would also be moving fire hydrants in the area.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF OCTOBER 30, 2013 PAGE 5 Mr. Gaines explained that he was also working with Mrs. Ann Marie Townshend, Director of Planning and Community Development, on issues related to Federal Emergency Management Agency (FEMA) mapping in connection with Puncheon Run flooding issues. He noted that, as part of this project, DelDOT had updated the FEMA flood plain maps for the area north of New Burton Road and was working with the Department of Natural Resources and Environmental Control (DNREC) in this effort. This would not increase any flows downstream where there were flooding concerns. Responding to Mr. Hutchison, Mr. Gaines stated that the construction that took place on South Governors Avenue was never intended to be a cure-all for the flooding problems in that area. He stated that the problem was that the houses were built in a flood plain. He indicated that DNREC and the Kent Conservation District had been working with developers in the upper reaches of the watershed on the current project. He noted that new developments, such as Eden Hill Farm and Hidden Creek, were over-managing stormwater and were being forced to manage for 100-year storms rather than ten-year storms. Mr. Gaines explained that this would ultimately decrease the flow levels downstream. Mr. Dixon moved to recommend acceptance of the report, seconded by Mr. Keller and unanimously carried. Meeting adjourned at 5:35 p.m. James L. Hutchison Chairman JLH/TM/js/dd S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\10-30-2013 SA&T.wpd Attachment Attachment #1 - Rendering - West Dover Connector provided by John Gaines, DelDOT Project Engineer

ATTACHMENT #1 SA&T Committee Meeting of 10/30/2013 ATTACHMENT #1 SA&T Committee Meeting of 10/30/2013

ACTION FORM PROCEEDING: Utility Committee AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 11/1/13 PREPARED BY: Sharon J. Duca, P.E. – Public Works Director / City Engineer SUBJECT: Engineering Design of Water Realignment – Denneys Road REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Exhibit A – Engineering Proposal from URS dated 10/01/2013; Exhibit B - Aerial Map of Project Area EXPENDITURE REQUIRED: $33,200 AMOUNT BUDGETED: n/a FUNDING SOURCE (Dept./Page in CIP & Budget): To be paid from transfer of funds to operating budget from salary savings due to current Civil Engineer vacancies. Budget amendment will be submitted to Finance upon approval. Total amendment for this project & Misc. Stormwater projects - $76,350. TIME TABLE: Preliminary work has begun due to time constraints. RECOMMENDED ACTION: Accept the proposal from URS Corporation to perform engineering design work necessary for the Water Main Realignment in Denneys Road in the amount of $33,200. BACKGROUND AND ANALYSIS The Delaware Department of Transportation (DelDOT) is in the final stages of design to replace the existing bridge on Denneys Road, adjacent to the Delaware Technical and Community College. Every DelDOT bridge replacement project is required to reach out to facility owners to assure that the new design will not interfere with any other infrastructure. The proposed bridge design depicts the bridge wing walls being constructed within ten feet (10’) of the existing City of Dover (City) water main. This water main was installed via directional drilling under the existing stream. The water main must be relocated to meet the requirements of the Water / Wastewater Handbook, which states that no structure shall be installed within ten (10) horizontal feet from a water main. Due to the current engineering staffing levels of the Department of Public Works as well as DelDOT’s proposed timeline for the bridge rebuild, construction in Spring of 2014, the City reached out to one of our approved consulting engineers (URS Corporation) to provide a proposal to design the water main realignment. DelDOT will reimburse the City for all engineering and construction costs associated with the water main realignment. Staff requests that Council accept the proposal from URS to create construction drawings and specifications to bid this project out to a contractor to perform the water main realignment. The estimated construction phase of this project will be brought to Committee up completion of the estimated cost.

Exhibit A

Exhibit A

Exhibit A

CAF Map Exhibit B West Denneys Road Bridge 1832 W De Í B nn e ys b " Rd Approximate Amount of Water Main to Be Replaced b " B Í G . ! Í B 0 45 90 180 Feet Legend ¯ . 1500 GPM G ! " Dead End C h P Curb Stop/Meter Pit ! !± 1" 10" . 1000 - 1499 GPM b " Reducer 2" 12" Date Printed: November 1, 2013 G ! File: m:\gis_data\projects\tech_mxds . 500 - 999 GPM G ! À" " ! Curb Stop/House Î Service Connection b ± 3" 14" \jason_lyon_maps\caf_maps . Below 500 GPM G ! ! Meter Pit ­ ! ¼ Í Curb Stop , 4" 16" \caf_w_denneys_rd_bridge \ Service Line [ 6" 20" Department: Public Works GIS Dover Parcels B ÍHydrant Valve % LBlow Off 8" City of Dover, Delaware Í Division Valve B

ACTION FORM PROCEEDING: Utility Committee AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 11/1/13 PREPARED BY: Sharon J. Duca, P.E. – Public Works Director / City Engineer SUBJECT: Kent Avenue Inflow and Infiltration Repair REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Exhibit A - Aerial Map of Project Area EXPENDITURE REQUIRED: $75,000 AMOUNT BUDGETED: n/a FUNDING SOURCE (Dept./Page in CIP & Budget): Wastewater Management – carry forward funds from FY 2013 Inflow / Infiltration Account, (currently $867,000) 417-6900-569.40-31 TIME TABLE: Secure contractors and materials immediately following Council approval. Construction work to be complete within six (6) weeks. RECOMMENDED ACTION: Authorize creation of a new Inflow / Infiltration Project to correct the issues in Kent Avenue. BACKGROUND AND ANALYSIS On October 10, 2013, the City of Dover (City) Department of Public Works (DPW) received a call from a customer on Kent Avenue claiming a sanitary sewer backup into their building. City staff investigated the claim and found out that a disconnect between the sanitary sewer main in Kent Avenue and the receiving sanitary sewer interceptor in Division Street, this disconnect caused sediment to build up and create a blockage in the Kent Avenue sewer main. The City of Dover secured a contractor to remove the blockage at the main allowing staff to clear the sanitary sewer lateral after considerable effort. This allowed the customer on Kent Avenue to utilize their sanitary sewer lateral. After additional research, staff concluded that the storm sewer was connected to the sanitary sewer, which is a violation of Section 110- 231 of the City of Dover Code of Ordinances. The illicit connection represents direct inflow into the sanitary sewer system. City staff further verified that there is only one customer connected to the sanitary sewer main in Kent Avenue. After discussing with the property representative, staff provided a plan to alleviate the problems of the customer and eliminate the illicit stormwater discharge into the sanitary sewer interceptor in Division Street. The customer in question has multiple buildings on their property. The buildings that were discharging effluent to the Kent Avenue sanitary sewer main will be rerouted to another sanitary sewer interceptor at the rear of their property, within a City easement. This will allow the main to be properly abandoned and eliminate the illicit stormwater connection. Two (2) upstream catch basins will be reconfigured to become infiltration basins as part of the project. The road will be repaired as conditions dictate. Staff recommends authorization to create a new Inflow / Infiltration project to correct the issues in Kent Avenue. Part of the work will be performed by a contractor and part will be performed in house by staff.

CAF Map Exhibit A Kent Avenue 12 211 . ! Field Personnel Verified Only One Pipe In Road That Carries Both Storm & Sanitary Sewage. w g Ave 6 r e w g !a w g De law! 2 15 45 15 12 Existing Sewer Lateral Location Proposed Sewer 31 Ken Lateral Location . ! t Av 15 e . ! w g . ! g w 15 54 15 2 !! 15 . ! g w 11 w g 54 . ! Hwy 15 . ! 9 . ! s g w King . ! 2 !! 15 g w 54 Location of Sanitary Sewer Disconnect w g 12 . ! 10 0 65 130 260 Feet Legend ¯ $ 1 Storm Sewer Cleanout Storm Water Pipe 10" 20" 35" Date Printed: November 1, 2013 g w Storm Sewer Inlet Dover Parcels 12" 21" 36" File: m:\gis_data\projects\tech_mxds Storm Sewer Junction Box Pump Station 15" 24" 4" \jason_lyon_maps\caf_maps ­ ® Ú [ \caf_kent_ave 2 ! ! Storm Water Manhole . ! Sanitary Manhole 16" 27" 6" Department: Public Works GIS " ¬ Storm Water Outlet Sanitary Force Main 18" 30" 8" City of Dover, Delaware

Monthly Report September 2013 Office of City Assessor

[Type the document title] Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Sept. 2012/2013 the Month of Sept. 2012/2013 34 $50 40 Thousand $32 30 $23 14 17 15 14 $19 20 9 $11 10 1 1 0 0 2013 s $2 $5 $0 $0 2013 0 $0 2012 2012 First Time Buyer for Month of Sept. 2012/2013 Realty Sept. 2012/2013 PropertySales in Dollars Received Prior to Recording 20 17 15 14 Res. Non‐First $2 $3 $3 $2 $1 Millions 15 Time Buyers $2 9 $0$0 $0 $0 Res. First Time $1 10 2013 Buyers $0 5 2012 0 2013 2012 Major Updates July ‐ 13 August ‐ 13 September‐ 13 Assessment Change ‐ $181,500 $98,900 $2,468,800 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 13 $2,067,400 $1,940,150 1.06 1.07 Page 1

[Type the document title] Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ The Assessor’s Office has started the 2015 Revaluation process by visiting various neighborhoods and collecting data, if necessary. Page 2

OCT 21, 2013 CITY OF DOVER PAGE: 1 09:53 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-02-05.00 16F R10 209 MILLCREEK DR 1 5 1994 2 1420 C AV 157,800 06-SEP-13 190,000 ED05-067.01-01-47.00 26A R10 302 TOPAZ CIR 5 2013 2 1981 B AV 235,200 09-SEP-13 208,650 ED05-067.13-02-06.00 20 R10 8 ST ANDREWS CT 1 3 1971 1.5 3047 C+ VG 264,400 12-SEP-13 265,000 ED05-067.14-02-28.00 17B R10 70 FOREST CREEK DR 1 13 1974 2 1548 C- AV 119,900 27-SEP-13 79,000 ED05-067.15-03-42.00 2A R10 40 VIRGINIA AVE 1 16 1992 1 1710 C AV 127,300 29-SEP-13 145,000 ED05-068.17-01-10.00 8 R10 558 N AMERICAN AVE EXT 1 14 1960 1 1306 C+ GD 169,500 23-SEP-13 160,000 ED05-068.17-02-19.00 11B R10 16 CLARA ST 1 5 1920 2 1944 B- GD 185,000 27-SEP-13 179,000 ED05-076.05-02-18.00 16D R10 35 STONEY DR 1 8 1986 2 1749 C+ AV 144,200 17-SEP-13 133,000 ED05-076.05-03-41.00 16D R10 134 STONEY DR 1 8 1988 2 1749 C+ AV 147,200 30-SEP-13 165,000 ED05-076.05-04-01.125 55 R50 103 PAR HAVEN DR 1 20 1978 1 1177 C+ GD 80,300 13-SEP-13 50,000 ED05-076.06-08-82.00 17A R10 102 PERIWINKLE DR 1 13 1994 2 1260 C+ AV 129,700 10-SEP-13 107,500 ED05-076.13-02-34.00 25 R10 125 THAMES DR 1 13 1995 2 2048 C+ AV 139,000 30-SEP-13 83,000 ED05-076.20-01-35.00 5 R10 22 KONSCHAK AVE 1 16 1960 1 1626 C+ AV 167,900 05-SEP-13 175,000

CITY MANAGER’S MONTHLY REPORT SEPTEMBER 2013 City Manager’s Monthly Report, September 2013

Customer Services  As of September 30 2013, we processed 2,447 credit card payments for the month totaling $590,067.47.  The outstanding property taxes total as of September 30, 2013 is $746,455.29. There are 6 properties in the monition process. At this time the sale date pending. Human Resources  Continued contract negotiations. Library  400 attended 55 programs for adults.  241 attended 23 programs for teens.  342 attended 13 programs for children.  36 volunteers completed 361 hours of service.  126 attended 46 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, September 2013

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 3,000 400 2,500 297 296 2,094 2,166 2,136 300 251 243 2,000 1,820 231 228 228 1,655 1,652 1,679 1,707 210 195 194 1,576 1,509 1,533 1,550 200 159 148 143 1,500 1,350 1,000 100 500 0 Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- 12 12 12 12 13 13 13 13 13 13 13 13 13 12 12 12 12 13 13 13 13 13 13 13 13 13 Write-Offs / Electric & Trash Bills Final quarters of write off pending. The electric write-off for outstanding electric bills with dates ranging mainly from October 2010 until December 2010 . The proposed write-off of $68,479.46 includes $8,394.39 from accounts that filed for bankruptcy. The $68,479.46 is the first write-off for Fiscal 2013 and is .27 percent of the revenue ($24,964,900.) for the write-off period. In other words, the City collected 99.73% of all bills for the write-off period. For every $100 dollars of revenue the City billed in the write-off period, $0.27 was not collected. The trash write-off for outstanding trash bills with dates ranging mainly from July2010 until September2010. The proposed write- off of $2,396.86 includes $252.84 from accounts that filed bankruptcy. The $2,396.86 is the first write-off for Fiscal 2013 and is $0.47 percent of the revenue ($507,757) for the write-off period. In other words, the City collected 99.53% of all bills for the write-off period. For every $100 of revenue the City billed in the write-off period, $0.47was not collected. According to the APPA, the industry standard for collections among publicly held utilities of similar size is 99.74% of total electric revenue. The accounts are currently assigned to our collection agency and will remain there even when they have been written off. A complete list of accounts is available upon request. FY 2014 FY 2013 Major Program Updates Sep 2013 Sep 2012 Difference Year-to-Date Year-to-Date Number of Customers Served 20,763 22,767 (2,004) 71,219 78,253 Final Bills 647 558 89 2,284 2,168 Estimated Bills 158 148 10 509 451 Penalties Posted $ 19,718 $ 15,226 4,492 $ 54,002 $ 56,517 Extensions of Credit - Amount Extended $ 115,508 $ 79,297 36,211 $ 256,141 $ 232,164 Balance Transfers $ 4,127 $ 1,412 2,715 $ 12,253 $ 4,164 Utility Collections $ 25,835 $ 18,283 7,552 $ 78,766 $ 81,467 Special Assessments $ - $ 110 (110) $ - $ 330 Miscellaneous Billings $ 46,455 $ 58,538 (12,084) $ 267,737 $ 178,544 CNP through Disconnect Collars $ 37 $ 28 9 94 92 Court Cases - - - - - Tamperings - 3 (3) - 9 Taxes Levied (includes carry forward) $ 955,199 $ 1,252,352 (297,153) $ 955,199 $ 1,252,352 Billing Adjustments $ 713 $ 3,567 (2,854) $ 3,567 $ 3,567 Total Taxes Collected $ 208,030 $ 272,938 (64,908) $ 272,938 $ 272,938 Taxes Outstanding $ 746,455 $ 975,847 (229,392) $ 746,455 $ 975,847 Payments in Lieu $ - $ - - $ - $ - Billing Accuracy (on schedule billings) 99.0% 99.0% - 99.0% 99.0% Bills Published on Schedule 99.0% 99.0% - 99.9% 99.9% Meters Read on Schedule 99.9% 99.9% - 99.9% 99.9% Customer Satisfaction Rating 99.9% 99.9% - 99.7% 99.7% Delinquent Accounts Collected 99.7% 99.7% - 99.7% 99.7% City Manager’s Monthly Report, September 2013 3

HUMAN RESOURCES Sept Oct Nov Dec Jan Feb Mar April May June July August Sept Category Total 12 12 12 12 13 13 13 13 13 13 13 13 13 * Caucasian 286 285 283 287 288 291 287 287 283 282 281 279 283 N/A * Minorities 58 58 57 57 56 56 54 54 53 53 54 54 54 N/A Hired 5 0 1 6 3 4 0 4 3 1 2 2 7 38 Terminated/ Resigned/ 1 0 4 2 3 1 7 4 8 2 1 3 2 38 Retired/Other Transferred/ 0 2 2 1 1 4 2 1 1 0 2 0 4 20 Promoted Jobs Posted 1 2 4 0 4 1 5 5 5 8 5 5 3 48 Workers Comp. Inju- 2 5 0 4 3 1 2 1 4 3 4 3 7 39 ries Workers Comp. Hours 160 66 138 341 363 315 259 62 28 0 119 62 384 2297 Insurance Claims 3 3 4 2 5 2 2 2 3 7 4 6 2 45 Full-time Employees: 323 Part-time Employees: 14 (4 Pitts Center, 1 Recreation, 9 Library) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Positions Hired: (3) Utility Maintenance Mechanic I, Office Assistant II, Inspector 1, MEO I Sanitation, Library Clerk I (part-time) Positions Transferred/Promoted: (3) Groundworker II to Lineman 3rd Class, Lineman 3rd Class to Lineman 2nd Class Resigned, Retired/Terminated: Fire Dispatcher, Library Clerk I1 (part-time) Positions Posted: Communication Operator (Police), Planner, Library Assistant (In-House) Recruitment Information (Positions Closed in September) American Un- Blac Hispan- Asian/Pacific In Out Position Total Female Male Unknown White Indian/Alaskan known k ic Islander Dover Dover Native Communication Operator (Police) 165 105 58 2 65 83 8 5 2 2 75 90 Planner 11 3 8 - - 9 - 1 1 0 1 10 Library Assistant (In-House) 1 1 - - - 1 - - - - 1 - Unfilled/Open Positions by Department* Unfilled/Open Positions Sept Oct Dec Jan Feb Mar April May June July Au- Sept Nov By Department 12 12 12 13 13 13 13 13 13 13 gust 2013 12 13 Electric 2 3 3 4 4 4 4 4 4 4 4 4 3 Public Works 13 12 14 11 13 17 19 22 22 20 20 16 12 Police 5 5 5 4 1 1 2 1 0 1 2 3 3 All Other Departments 6 6 7 5.5 6.5 7 7.5 5.5 6.5 6.5 6.5 6 7 Totals 26 26 26 21.5 24.5 30 30.5 31.5 33.5 32.5 33.5 29 27 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2013-14 Budget Electric: Electric Director, Electrical Engineer, Senior Lineman, Line Crew Superintendent Public Works: Utility Maintenance Mechanic II/Wastewater, Operations -Construction Manager, Building Craftsperson I , Motor Equipment Operator III (Streets), (2) Motor Equipment Operators II (Grounds), Motor Equipment Operator I (Water), Motor Equipment Operator III (Sanitation), Public Works Operation Manager, (3) Civil Engineer l, Utility Construction Worker, Laborer II, Crew Leader, Nursery Worker II Police: (2) Police Officer, Communication Operator All Other Departments: Fire Chief’s Assistant (Fire-Department), (1) Library Clerk I (part-time), LAN Analyst, Customer Service Collections (part-time), Planner, Central Mailroom Clerk, Fire Dispatcher 4 City Manager’s Monthly Report, September 2013

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Sep- Oct- Nov- Dec- Ja n- Feb- Ma r- Apr- Ma y- Jun- Jul - Aug- Sep- 12 12 12 12 13 13 13 13 13 13 13 13 13 Electric Public Works Police Others Electric: 2 Public Works: 1 Police: 4 All Other Depts.: 1 Turnover Statistics 2013 * 2010 2011 2012* (CYD) Total Turnover % 5.57 6.75 11.00 11.62 Termination Turnover % 0.27 1.08 0.29 1.66 Resignation Turnover % 2.12 4.05 5.21 4.98 Retirement Turnover % 3.18 1.62 5.50 4.98 * Healthcare cost sharing implemented Average Employees 2010 2011 2012* 2013(YTD) Total Number of Employees Separating from Service 21 25 38 35 Average Number of Full-time Employees 362 356 333 325 Average Number of Part-time Employees 16 15 12 14 * Healthcare cost sharing implemented City Manager’s Monthly Report, September 2013 5

INFORMATION TECHNOLOGY Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 351 351 358 Scheduled PCs Replaced - - - Servers Supported 19 19 13 People Trained 16 7 14 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, September 2013

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Tee n Children Sep 13 Adults – 1215 Teens – 547 Children – 538 Circulation September 13 FYTD 14 September 12 FYTD 13 Dover residents 21,202 67,228 9,264 43,565 Ebooks 1,376 3,975 725 2,327 Kent residents* 14,910 51,243 7,752 35,629 Non-county residents 2,563 8,059 769 5,254 Registrations Dover residents 475 1,301 279 682 Kent residents* 117 428 72 196 Non-county residents 10 37 6 18 Other Visiting Patrons 28,796 86,105 10,750 70,612 Meeting Room Usage 2,130 6,066 300 320 Photocopier Usage 1,806 4,658 310 2,971 Computer Printing Usage 3,268 8,573 537 2,891 Computer Users 5,107 15,350 1,317 8,227 Wireless Computer Users 1,378 3,892 Holds (Total) 8,196 23,004 1,891 14,756 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 256 Harrington: 2 Milford: 186 Milford: 2 Smyrna: 885 Smyrna: 9 Outside City Limits: 13,583 Outside City Limits: 104 Total Registered Users: (Card Holders) City: 21,507 Kent County: 13,011 Outside Kent County: 976 Other Points of Interest: Inter/Interlibrary: 55 items loaned out Technical services: 1,322 items added 47 items borrowed 833 items deleted Volunteers: 361 hours of service completed City Manager’s Monthly Report, September 2013 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Lexington Glenn Village of Westover (Phase VI) Farthing Woods Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 956 942 911 1000 1,000 862 840 845 790 788 764 810 790 675 698 585 492 521 468 500 330 298 315 500 366 394 250 238 108 118 131 123 130 99 109 160 43 57 - 0 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Bulk Collection Mechanized Hand Trash Container 12 12 12 12 13 13 13 13 13 13 13 13 13 Collection Collection Repair/Delivery Bulk Automated Sep 13 Sep 12 SEPTEMBER 13 FYTD 14 SEPTEMBER 12 FYTD 13 Trips to DSWA Sandtown Landfill 216 682 158 523 Total Tonnage to DSWA 1,058.39 3,524.15 898.12 1,966.58 90-Gallon Containers Delivered 18 55 43 89 300-Gallon Containers Delivered 2 2 5 11 Total Man Hours-containers Delivered 43 114 57 161 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED September 2013 19,048 8,781 234,000 12.28 8 City Manager’s Monthly Report, September 2013

PUBLIC WORKS continued Streets SEPTEMBER 13 FYTD 14 SEPTEMBER 12 FYTD 13 Signed Installed 20 131 18 91 Signs Repaired 9 30 6 38 Curbs Painted Yellow (feet) 1,078 1,306 5,305 5,435 New Post Installed 0 29 0 19 Storm Catch Basins Repaired 7 9 0 1 Storm Catch Basin Repairing (Hrs.) 40 51 0 1 Storm Catch Basins Cleaned 20 100 17 57 Storm Catch Basins Cleaning (Hrs.) 4 54 46 111 Hot Mix Patching (Tons) 0 1 0 236 Hot Mix Patching (Hrs.) 0 0 0 283 Cold Mix Patching Hrs.) 0 8 24 164 Concrete Work (Hrs) 0 191 90 165 Concrete Patching (Cubic Yards) 0 21 0 0 Ditch Work (Hrs). 30.5 31 76 76 Street and Alley Maintenance (Hrs) 25 168 160 512 Street Sweeping (Miles) 1,524 4,905 1,257 4,389 Street Sweeping (Cubic Yards) 492 1,176 332 846 Grounds Arborist Crew SEPTEMBER 2013 SEPTEMBER 2012 Trees Trimmed 38 0 Trees Removed 11 7  Worked on tax ditches and ponds including: Garrison Ditch Fire Station #2 pond McKee Ditch VanSant Turbine pond Bicentennial pond Cartanza substation pond Woodbrook pond Work at the above locations including running the boom-ax mower for 7 days, removing trees on the slopes on the ditches/ponds, chipping up brush and clean up. The Streets division assisted us with removing debris at the McKee Road ditch. Beautification Crew  Continued maintenance on annual/perennial beds including weeding, edging and fertilizing.  Watered in the late drought all beds not irrigated.  Began pulling annuals from beds not doing well.  Put in fall displays of mums and pumpkins in the Petunia tree on The Plaza and the Route 8 point bed Mowing Crew  One mowing crew assisted with the work at the ditches and the other mowing crew worked on mowing. Athletic Field Maintenance  Set up the stage for the last of the Spring/Summer Performing Arts programs on The Green. City Manager’s Monthly Report, September 2013 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Printed multiple posters for DDP and Economic Development.  Created multiple Miss Utility maps.  Updated concrete repair list.  Multiple maps for Water/Wastewater Division.  Maps for Planning Commission.  GPS tree planting locations.  Printed multiple posters for the library. Fleet and Facilities Management Fleet Maintenance Work Orders: 63 Major Program Updates Measure SEPTEMBER 2013 SEPTEMBER 2012 DIFFERENCE 18 out of 25 72.00% 7 - Unscheduled PM’s Vehicles 4 - Streets. Dept - No room in shop. At Const. dept. –not used since last winter/have sanders hooked up Scheduled Preventative Maintenance appoint- 24 out of 38 + 8.84 % ments being kept (Quantity and Percentage) 7 - T & D vehicles –call when 63.16 % time and space to service same day. Need at night for emg. 1 - Vehicle scheduled for 10/8/13 4 Code Enforcement – Haven’t seen or heard from Dept. Facilities Management Routine work orders completed within 5 days 38 out of 38 23 out of 27 +14.81 (Quantity and Percentage) 100 % 85.19% % Emergency work orders completed within 2 2 out of 2 3 out of 3 0% days (Quantity and Percentage) 100 % 100 % 10 City Manager’s Monthly Report, September 2013

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 12 12 12 12 13 13 13 13 13 13 13 13 13 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates SEPTEMBER 2013 SEPTEMBER 2012 DIFF FY14 YTD FY13 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 9 1 +8 33 16 Plan Review Completed Within 6 plan 6 plan 29 0 22 30 days of Submission 100% 100% Field Inspection Response with- 6 34 -28 33 102 in 48 hours of Request OPERATIONAL SUMMARY Task SEPTEMBER 13 SEPTEMBER 12 CURRENT FY Water Production - Daily Average 4,617,133 4,584,600 425,955,000 Average Field Response Time (goal is <30 minutes) 16.70 18.57 14.28 Water Mains Repaired 0 2 2 Water Service Lines Repaired 0 8 3 Wastewater Mains Repaired 0 2 0 Wastewater Service Lines Repaired 0 1 3 Sewer Lines Flushed - linear feet 185,665 155,418 433,196 Sewer Mains Videoed -linear feet 5,547 9,456 11,053 Total Fire Hydrants in Service 1,806 1,792 1,806 Total Water Meters in City Distribution System 14,152 14,061 14,152 City Manager’s Monthly Report, September 2013 11

PUBLIC UTILITIES Electric System Peak Total System Load 164.2 80,225 200 100,000 150.9 156.8 141.5 144.8 70,462 67,058 62,510 61,952 140 60,085 60,871 80,000 57,915 58,635 118.4 111.22 56,336 55,973 55,238 52,890 150 102.9 104.7 102.3 107.1 99.2 60,000 100 40,000 50 20,000 Sep 12 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Sep 12 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Customers of Gained/Lost Outages 35 8,000 54 60 25 6,000 50 Customers 40 Outages 26 15 4,000 30 20 15 9 10 11 9 7 10 2 3 2 5 2 5 2,000 0 Sep 12 Oct 12 Jan 13 Feb 13 Mar 13 Jul 13 Aug 13 Sep 13 Sep 12 Feb 13 Sep 13 Dec 12 May 13 Nov 12 Apr 13 May 13 Jun 13 Oct 12 Apr 13 Jun 13 Jul 13 Aug 13 Nov 12 Dec 12 Jan 13 Mar 13 -5 0 Outages Outages: 8 Customers: 1,550 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 14 YTD FY 14 FY 13 3 10 25.63 Minutes 26.43 Minutes 60.92 50.74 39.44 SEPT 13 SEPT 12 FY14 YTD PROGRAM UPDATES Tree Trimming 251 245 722 Number of Oil Releases 1 4 2 Lost Time Accidents – All Electric Utility Divisions 0 1 0 New Services 2 2 20 Major Goals Completed in the Past Two Months N/A 12 City Manager’s Monthly Report, September 2013

City Planner’s Monthly Report Planning, Inspections & Recreation SEPTEMBER 2013 Planning, Inspections & Recreation Highlights  More than 65 landlords attended “Safe Communities” training at the Dover Police Department on Saturday, September 28th.  Southern Smoke located at 737 N. DuPont Highway was issued a Certificate of Oc- cupancy on September 27, 2013.  Summer Concerts on The Green - Our final performance of the 2013 season con- cluded with the First State Harmonizers hosting 93 at their concert. Look for our 2014 line-up to kick-off in May.  Backpack Give-A-Way - Partnering with the University of Delaware’s Cooperative Southern Smoke Extension program, back to school supplies were given to children of the Capital 737 N DuPont Hwy School District on September 4th at the Dover Park facility.  Amish Bike Tour - Staff assisted in event logistics coordination. The Fire Mar- shal’s Office and YMCA staff and volunteers distributed supplies to the rest areas on Friday afternoon. Sherwanda Rachal, LaToya Warner and Carolyn Courtney staffed the Marydel rest stop during the Saturday event.  CDCC Member to Member Expo - Carolyn Courtney & Jane Harris hosted the Parks & Recreation booth at the Member to Member Expo on September 25th held at the Modern Maturity Center. Darling & Sons / Sussex Screen Printing  Fall Softball Leagues began - Our Fall 2013 season consists of 10 Co-Ed teams 2013 CoEd Softball Fall League and six (6) Men’s teams.  The Department of Planning and Inspections continued operations for licensing and life safety at the September NASCAR Race. Operations were scaled back due to a change in our licensing procedure for vendors. Personnel and Training Updates  Debbie Krueger started as an Office Assistant in Licensing and Permitting on September 9, 2013.  Matthew Brown started as an Inspector I with Code Enforcement on September 16, 2013.  Sherwanda Rachal-Speaks and Wayne Voshell attended a Social Media Strategy Skillpath seminar. Sherwanda reported the class was very beneficial in planning strategies for our social media campaigns.  Kristen Mullaney attended the Conference on Leadership Development and Teambuilding presented by Skillpath on September 9, 2013  The Planning Office began the hiring process to fill the vacant Planner position with a series of inter- views in late September.  Several departmental staff attended webinars offered by SunGuard through the City’s contract.

Planning, Inspections & Recreation Revenue FY '14 Budget FY '14 Actual (YTD) Revenue Stream Looking Forward….. Business License $1,460,000 $ 1,412,156 97%  City of Dover earns Honorable Trailer License $20,500 $ 15,533 76% Mention status as a Bicycle Friendly Community. Building Permits $400,000 $ 197,701 49% Cert. of Occupancy $9,000 $ 1,570 17%  Progress Continues in the Con- Public Occupancy $10,000 $ 400 4% struction of Dover High School. Lodging House $14,000 $ 28 0%  Challenger Football offers op- Plumbing/Heating/Air $75,000 $ 20,368 27% portunities for Dover High foot- Sprinkler $25,000 $ 7,378 30% ball players and children with Rental Inspection Fee $345,000 $ 2,988 1% disabilities. Miscellaneous $20,000 $ 7,976 40%  Silver Lake Clean Up Fire Protection Fees $31,000 $ 7,825 25%  Traffic Skills 101 Vacant Building Reg. $60,000 $ 46,750 78%  Challenger Football Total P&I Revenue $2,469,500 $ 1,720,671 70%  Elk Drug Awareness Recreation $133,000 $28,511 21% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For September 2013, Planning Staff was involved with review of 40 Permits and 5 Certificates of Occupancy permits (2013 Year to Date total of 671 Permits and COs compared to 689 year-to-date in 2012). Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  On-going efforts of the Planning Office include participating in planning for the participating in the planning and development design of Garrison Oak Technical Park, the pending updates to the FIRM Maps (Flood Insurance Rate maps) issued by FEMA for flood plains, and research for future ordinance amendments related to the commercial zoning classifications.  Planning Staff attended the September meeting of the Delaware Population Consortium. The DPC pro- vides 30-year population and employment projections for the State, counties, and selected municipalities including the City of Dover. The meeting focused on the upcoming release of the annual projection se- ries and the methodology for preparing future projections.

New Dover High School Project (C-10-05/S-11-18) Construction activities related to site improvements and the building construction activities continue at the new Dover High School project site. The Planning Staff is working the Capital School District and DelDOT regarding pedestrian safety concerns for the school project. A meeting was held on September 24, 2013 for property owners affected by the proposed sidewalk construction project on the north side of Route 8. A Pub- lic Outreach presentation was held at September 25, 2013 Safety Advisory and Transportation Committee Meeting on the HAWK signal for a pedestrian crossing of Route 8. On September 26th, Planning Staff held the monthly coordination meetings on the project with the various involved departments, agencies, and pro- ject design professionals and managers. It is noted that the project has filed a Revised Parking Justification and a Waiver Request for a Parking Reduction (MI-13-18); these requests will be the subject of a Public Hearing at the October Planning Commission meeting. Garrison Energy Center (Master Plan S-12-03/ Phase 1 S-12-17) The Planning Staff participates in weekly coordination conference calls with Calpine regarding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Garrison Oak Technical Park). The Final/ Final Administrative Site Plan approval for the Garrison Energy Center Phase 1 was granted on September 6, 2013 subject to conditions of approval. Additional Foundation Building Permits for the project continue to be received for review and inspection. BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on September 16, 2013 and took the actions summarized listed below. The next Planning Commission meeting is scheduled for October 21, 2013.  S-11-21 Inner City Cultural League/Dover Cultural Center at 39 South West Street – Approval of a one year extension for S-11-21 Conditional Use application granted on December 21, 2011.  S-13-17 Lands of Rabail Enterprizes, LLC at 484 North DuPont Highway: Waiver Request – Ap- proval of the Waiver Request for the Elimination of Upright Curbing as associated with the Administra- tive Site Plan for redevelopment of the residential house into a commercial business.  Z-13-03 Lands of Rhett Ruggerio at 109 East Division Street: Rezoning from RG-1 with H to RGO with H – Following the Public Hearing and discussion by the Planning Commission, the Applicant re- quested withdrawal of the Rezoning application Z-13-03.  C-13-08 The Galleries on the Green at 325-331 South State Street—Approval of a Conditional Use to utilize the first floor for the establishment of an art gallery and studio within the existing building located at 325-331 South State Street known as the Parke Building. Board of Adjustment The Board of Adjustment did not meet on September 18, 2013. The next regular scheduled meeting of the Board of Adjustment is scheduled for October 16, 2013. Historic District Commission The Historic District Commission met on September 19, 2013. The next Historic District Commission meet- ing is scheduled for October 17, 2013. There were no applications. The Historic District Commission re- ceived updates on the project and permit activities associated with Architectural Review Certifications in the Historic District. The Commission was also presented information on the Certified Local Government (CLG) Program and its application process.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM  CDBG FY13 Projects Contracts for FY13 projects are scheduled to be signed on October 1st.  Homeownership Assistance Program Six (6) families were provided settlement assistance to purchase properties in the City of Dover. All funds have been expended.  MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. The waiting list for this project opened on June 12th and this project is underway.  Dover Interfaith Mission to the Homeless CDBG funds will be used for operations cost for the shelter.  MHDC Emergency Home Repair Project Emergency repairs have been completed on 4 homes.  NCALL Research CDBG funds were used for foreclosure prevention and pre-purchase homeownership counseling services for ten (10) Dover residents.  Serenity Place CDBG funds will be used for the reconstruction of a treatment facility for persons who suffer from substance abuse that was destroyed in a fire. Funds for this project have been expended.  Elizabeth W. Murphey School CDBG funds will be used to install a geothermal heating system in one of the facilities that services children that are at risk for homelessness. This project has been completed.  Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualify- ing families. A total of $2,000,529 including program income has been expended on the acquisition and reno- vations for 11 properties. The remaining balance of $66,125 will be utilized for renovations, acquisition and down payment assistance for eligible NSP properties. Eight properties have been sold, one is a lease purchase and one is a rental that serves persons with disabilities. Central Delaware Habitat for Humanity has purchased the eleventh NSP property in the City of Dover and they already have a buyer. Eight (8) first time homebuyers have purchased homes through the NSP Settlement Assistance Program. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (lease purchase) 1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (75% complete)

Dangerous Buildings, Vacant Buildings & Demolitions  126 N. Ann Avenue – The owner is making repairs to the exterior of the property.  209 N. New Street – Owner obtained a structural engineering report.  427 West Division Street — The demolition of the home was completed.  528 Fulton Street — The demolition of the home is complete.  105 S Queen Street—A residential Renovation Permit has been obtained and a re-inspection to the home shows that work is near completion.  238 Railroad Ave—City Council approved the demolition of the 5 vacant structures. The asbestos survey has begun.  123 Blue Beach Drive—City Council approved the demolition of the pool and pump-house on September 9th. The Demolition Bid Package was placed on the City website.  142 Brandywine Drive—An interior inspection of the property was conducted by City Staff and repre- sentatives for the property owner. It was determined that repairs could be made to the home and the property owner will be obtaining bids for the renovation work.  710 Slaughter Street—City Council approved the demolition of the home on September 9th. The Demo- lition Bid Package was placed on the City website and the asbestos survey was scheduled.  45 S Queen Street—The owner was sent notice on August 26, 2013, to remove all personal effects with- in 10 days. The asbestos survey is scheduled for September 10, 2013.  200 N West Street—The owner was sent notice that they had 15 days to make repairs to the structure or City Staff would present the property to City Council in October as a dangerous building and request that Council approve the demolition of the structure.  Vacant Buildings—During the month of September 14 additional buildings were registered as vacant, and $6,000.00 in vacant building registration fees were collected. 123 Blue Beach Drive

Code Enforcement Activity—September Case Type # cases current # cases % staff initiated % staff initiated month YTD current month YTD No valid Rental Permit 2 148 100% 97% No valid Building Permit 3 54 100% 93% Tall grass and weeds 83 751 83% 79% Unregistered vehicle 1 51 100% 92% Abandoned vehicle 6 83 100% 88% Annual Housing Inspection 20 275 80% 87% Property Maintenance – 57 555 54% 89% Exterior Electric Termination 36 219 97% 96% Dover Code of Ordinances 55 492 84% 75% Zoning 11 101 64% 72% Total Cases 274 2759 Total # of Inspections For 301 Month

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspections SEPT 13 FYTD 14 SEPT 12 FYTD 13 Fire Protection Inspections (New & Existing) 65 442 28 93 Fire Code Inspections 17 515 149 447 Inspection Deficiencies 30 310 12 142 Certificate of Occupancy 7 73 3 9 Accidental $6,000 $132,450 $400.00 $400.00 Incendiary $0 $34,600.00 $0.00 $11,000.00 Undetermined $50,000 $271,000.0 $0.00 $1000.00 PERMITTING AND LICENSING Permits Issued SEPT 13 FYTD 14 SEPT 12 FYTD 13 Administrative Permit 0 3 1 9 Building Addition/Renovation Permits 43 118 34 112 Building Permits 9 46 15 47 Demolition Permits 3 16 4 18 Fence Permits 5 24 8 26 Fire Prevention Permits 9 31 1 15 Mechanical Permits 21 68 18 103 Plumbing Permits 29 98 31 75 Sign Permits 7 312 4 47 Swimming Pool Permits 0 5 1 10 Business Licenses 125 1162 154 780 Merchant Licenses 24 269 19 228 Contractor Licenses 72 753 55 508 Lodging House Licenses 0 0 0 1 Mobile Homes 13 199 21 152 Public Occupancy 9 20 9 22 Rental Dwelling 28 78 24 77 BUILDING INSPECTIONS Inspections SEPT 13 FYTD 14 SEPT 12 FYTD 13 Building 287 938 309 946 Plumbing/Mechanical 314 864 303 1,045 Certificate of Occupancy 5 35 14 33

Fire Marshal’s Office—At a Glance Number of Fires Requiring FM Response for 360 Webs Lane student pulled fire alarm. No September 2013 arrest made as student had some mental 2 Accidental health issue that are being addressed by the district. 1 Incendiary 2 Undetermined 15 Kent Avenue - Murphey School student set fire in closet. Arrest made for Arson I. 24 hours of investigation time Pine Street Female intentionally set fire to Number of Complaints – 7 her kitchen. Arrest made for Arson I. Active Fire Investigation— 225 Cecil Street - Fire in second floor bed- room. Still under investigation. 855 College Road Fire in Bathroom started by student. No arrest, student enrolled in State FMO Intervention program. Recreation Division Enrollment Summary September 2012 verses September 2013 Category FY13 FY14 General Recreation 270 125 Sports 318 282 Trips 113 15 Camps Not Offered Not Offered

Revenue Breakdown: September 2012 verses September 2013 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps General Recreation 1666.00 General Recreation 2104.00 Sports 155.00 Sports 345.00 Camps 0.00 Trips 319.00 Leagues 3275.00 Trips 70.00 Building & Field Rentals 1835.00 Leagues 3130.00 Camps 0.00 Building & Field Rentals 1842.00

John W. Pitts Recreation Center – September 2013 Total Program Attendance Facility Usage By The Hour 14,000 1,000 12,000 800 10,000 8,000 600 6,000 400 4,000 2,000 200 0 Sept 12 0 Sept 12 Oct 12 Nov 12 Oct 12 Nov 12 Dec 12 Jan 13 Dec 12 Jan 13 Feb 13 Mar 13 Feb 13 Mar 13 Apr 13 May 13 Apr 13 May 13 June 13 July 13 June 13 July 13 Aug 13 Sept 13 Aug 13 Sept 13 Facility Usage By The Hour SEPT 13 FYTD 14 SEPT 12 FYTD 13 Open Gym 515 1094.5 484.25 1,379 Fitness Classes 40 128.5 44 116 Leagues 14 101 0 56 Camps 0 555 0 49 Sports Classes 14 40 10.5 46 Meetings & Rentals 5.5 31.5 26.5 66.5 Enrichment Classes 5 13.5 8.5 12.5 Total Facility Usage Hours 593.5 1,964 573.75 1,715 Program Attendance figures includes participants, parents and spectators in the facility. Daily Program Attendance** SEPT 13 FYTD 14 SEPT 12 FYTD 13 Total 976 5,990 1,372 5,117 Open Gym 339 722 638 1,889 Fitness Classes 301 697 409 772 Leagues 100 2,756 0 1,440 Camps 0 1,308 0 254 Sports Classes 136 181 129 400 Meetings & Rentals 97 299 209 360 Enrichment Classes 3 27 16 31 Since our opening in late April 2008, we have had 278,210 guests at the John W. Pitts Recreation Center. August Open Gym Registrations and Packages Sold Packages Sold: Sept. MTD YTD FYTD Daily: 13 $ 39 66 $198 Individual Quarterly: 1 $ 15 4 $ 60 Individual Annual: 0 $0 0 $0 Family Quarterly: 0 $0 0 $0 Family Annual: 0 $ 0_ 0 ___$ 0 ____ Revenue: $54 $258

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS SEPTEMBER 2013 - MONTHLY BUDGET REPORTS LEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS September 2013 S FINANCE DEPARTMENT ACTIVITY LEVELS FY13 YTD FY14 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 1,472 1,693 Total Amount of All Deposits $ 45,355,448 $ 43,466,581 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 197,833 100.0% $ 4,666,633 193,375 100.0% $ 4,514,755 Wages and Hours Worked Regular 163,195 82.5% $ 3,596,161 162,341 84.0% $ 3,507,345 All over time 9,958 5.0% $ 447,730 8,341 4.3% $ 354,643 Other Paid or Unpaid Wages and Hours Vacation 13,672 6.9% $ 356,675 13,564 7.0% $ 362,074 Sick 4,808 2.4% $ 118,892 3,938 2.0% $ 98,491 Terminal Leave - Retiree Vacation/Sick Payout 1,692 0.9% $ 36,256 604 0.3% $ 15,138 Comp Time 2,106 1.1% $ 58,293 1,999 1.0% $ 55,882 Personal 217 0.1% $ 5,482 315 0.2% $ 8,229 Leave Without Pay 1,737 0.9% $ - 1,463 0.8% $ - Other (description below) 450 0.2% $ 47,144 811 0.4% $ 112,953 Other includes: pay adjustments, military differential pay, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 6 6 Number of Payroll Checks & Direct Deposits Issued 2,205 2,153 Number of Pension Checks Issued 736 777 Total Pension Benefits Paid - Defined Benefit Plan $ 2,435,052 $ 2,593,955 ACCOUNTS PAYABLE Number of Check Vouchers 1,420 1,284 Number of EFT Vouchers 469 490 Vouchers Dollar Amount Disbursed $ 19,600,828 $ 17,651,155 PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock Items on Hand with No Usage $2,600,000 2400 $630 $2,500,000 2200 $530 Total Dollar Value $2,400,000 Total Line Items 2000 $2,300,000 $430 1800 Thousands $2,200,000 1600 $330 $2,100,000 1400 $230 $2,000,000 1200 $130 Total Dollar Value Total Line Items $30 Sep‐12 Oct‐12 Nov‐12 Dec‐12 Jan‐13 Feb‐13 Mar‐13 Apr‐13 May‐13 Jun‐13 Jul‐13 Aug‐13 Sep‐13 Value: $2,442,641 Line Items: 1,464 Ele ctric Water General Electric: $624,127 Water: $56,542 General: $35,122 S t o c k P urc ha s e s by F und $ 3 5 0 ,0 0 0 $ 3 0 0 ,0 0 0 $ 2 5 0 ,0 0 0 Fuel Use $ 2 0 0 ,0 0 0 Unleaded: 10,638.4 gallons $ 15 0 ,0 0 0 Diesel: 6,346.7 gallons $ 10 0 ,0 0 0 Total Cost: $ 52,271 $ 5 0 ,0 0 0 $0 Sep Oct N o v D ec Jan F eb M a r A pr M a y J un J ul A ug S e p 12 12 12 12 13 13 13 13 13 13 13 13 13 E le c t ric Wa t e r G e ne ra l Electric $133,260 Water $ 7,383 General $ 3,238

City of Dover Finance Department Monthly Report – September 2013 General Fund Summary 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ 3,455,200 $ - $ 3,455,200 0.0% Revenues Court of Chancery Fees 863,200 165,100 698,100 19.1% Fines & Police Revenues 1,316,000 180,804 1,135,196 13.7% Franchise Fees 606,200 - 606,200 0.0% Grants 623,500 70,000 553,500 11.2% Intrafund Services 4,454,300 984,109 3,470,191 22.1% Library & Recreation Revenues 599,600 46,566 553,034 7.8% Licenses & Permits 2,627,500 1,775,072 852,428 67.6% Property Taxes (Includes BID Revenue) (1) 11,169,500 10,739,831 429,669 96.2% Miscellaneous Revenues 138,300 19,775 118,525 14.3% Sanitation Revenues 2,676,500 651,036 2,025,464 24.3% Garrison Farm Rent Revenue 118,500 14,446 104,054 12.2% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 527,400 - 527,400 0.0% Civil Traffic Penalties 600,000 - 600,000 0.0% Transfer Taxes 1,315,500 153,859 1,161,641 11.7% Verizon, Contingency and CI Reserves 32,000 - 32,000 0.0% Police Grants 110,000 6,442 103,558 5.9% Water/Wastewater Fund 500,000 125,000 375,000 25.0% Electric Fund 8,000,000 2,000,000 6,000,000 25.0% Total Revenues 36,278,000 16,932,040 19,345,960 46.7% Total Beginning Balance & Revenues $ 39,733,200 $ 16,932,040 $ 22,801,160 42.6% Expenditures City Clerk & Council $ 442,200 $ 99,955 $ 342,245 22.6% Mayor, City Manager & Human Resources 874,900 210,114 664,786 24.0% Police & Police Extra Duty 14,331,800 2,981,522 11,350,278 20.8% Public Services 4,131,800 871,680 3,260,120 21.1% Procurement & Inventory, Facilities Mgmt., Vehicle Maint. 1,870,900 344,561 1,526,339 18.4% Planning & Inspections 2,045,600 447,130 1,598,470 21.9% Finance, Info Tech & Customer Services 2,676,400 696,759 1,979,641 26.0% Library & Recreation 2,038,600 461,773 1,576,827 22.7% Fire Department 692,100 141,837 550,263 20.5% Assessor 198,300 47,676 150,624 24.0% Contribution to DDP 162,400 40,600 121,800 25.0% Miscellaneous Grant Expense 25,000 - 25,000 0.0% Other Employment Expenses 400,000 - 400,000 0.0% Insurance 658,900 151,959 506,941 23.1% OPEB - Retiree’s Health Care Contribution 1,636,500 409,125 1,227,375 25.0% Police Pension Trust Contribution - State Grant 500,000 70,000 430,000 14.0% Appropriation to Employee Pension Fund - Unfunded Liability 1,466,500 597,175 869,325 40.7% Street Lights 836,000 195,114 640,886 23.3% Debt Service 557,300 538,486 18,814 96.6% Provision for Uncollectible 10,000 10,000 - 100.0% Transfers Out Capital Projects Fund 1,278,300 319,575 958,725 25.0% Total Expenditures 36,833,500 8,635,041 28,198,459 23.4% Budget Balance - Working Capital 2,899,700 - 2,899,700 0.0% Total Budget Balance & Expenditures $ 39,733,200 $ 8,635,041 $ 31,098,159 21.7% Reserve Balances Contingency $ 723,600 $ 734,861 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 9/30/13 is $741,593.25 as compared to $973,733.26 in September 2012.

City of Dover Finance Department Monthly Report – September 2013 Water/Wastewater Fund Summary 25% of Budget YTD Balance Budget Beginning Balance - Water (unaudited) $ 770,800 $ - $ 770,800 0.0% Beginning Balance - Wastewater (unaudited) $ 412,600 $ - $ 412,600 0.0% Beginning Balance - Kent County Treatment (unaudited) $ 141,600 $ - $ 141,600 0.0% 1,325,000 - 1,325,000 0.0% Revenues Water Fees 4,730,700 1,249,248 3,481,452 26.4% Wastewater Fees 3,642,700 969,228 2,673,472 26.6% Kent County Treatment Fees 2,980,300 800,934 2,179,366 26.9% Ground Water Inflow Adjustment 1,324,600 359,478 965,122 27.1% Water Tank Leases 333,800 26,201 307,599 7.8% Miscellaneous Service Fee 105,100 17,264 87,836 16.4% Impact Fees - Water 357,000 31,753 325,247 8.9% Impact Fees - Wastewater 323,000 28,500 294,500 8.8% Total Revenues 13,797,200 3,482,606 10,314,594 25.2% Total Beginning Balance & Revenues $ 15,122,200 $ 3,482,606 $ 11,639,594 23.0% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 664,400 $ 81,411 $ 582,989 12.3% Water 433,900 100,450 333,450 23.2% Water Treatment Plant 1,501,800 310,411 1,191,389 20.7% Wastewater 945,100 187,068 758,032 19.8% Construction 351,400 55,841 295,559 15.9% Kent County Treatment 3,524,800 684,776 2,840,024 19.4% Intrafund Service Fees 1,233,400 279,148 954,252 22.6% Pension Unfunded Liability 339,400 84,850 254,550 25.0% OPEB - Retiree's Health Care Contributions 200,000 50,000 150,000 25.0% Debt Service 1,019,500 117,089 902,411 11.5% Other Employment Expenses 25,000 - 25,000 0.0% Transfers Out General Fund 500,000 125,000 375,000 25.0% Water I & E Fund 1,200,000 300,000 900,000 25.0% Wastewater I & E Fund 1,330,000 332,500 997,500 25.0% Total Expenses 13,268,700 2,708,544 10,560,156 20.4% Budget Balances Budget Balance - Working Capital - Water 1,056,400 - 1,056,400 0.0% Budget Balance - Working Capital - WW 797,100 - 797,100 0.0% Total Budget Balances 1,853,500 - 1,853,500 0.0% Total Budget Balances & Expenses $ 15,122,200 $ 2,708,544 $ 12,413,656 17.9% Reserve Balances Contingency-Water $ 105,600 $ 104,234 Contingency-Wastewater $ 191,500 $ 188,482 Impact Fee Reserve - Sewer NO BUDGET $ 3,758,674 Impact Fee Reserve - Water NO BUDGET $ 197,316 Bond Coverage Ratio (Covenant 1.20) 3.96 5.98

City of Dover Finance Department Monthly Report – September 2013 Electric Revenue Fund Summary 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ 7,152,400 $ - $ 7,152,400 0.0% Revenues Sales to Customers 76,286,700 22,423,148 53,863,552 29.4% Utility Tax 1,492,200 360,101 1,132,099 24.1% Weyandt Hall Rents 251,000 38,719 212,281 15.4% Miscellaneous Revenues 737,800 173,882 563,918 23.6% Interest Earned 119,400 824 118,576 0.7% Transfer from Rate Stabilization 4,000,000 1,000,000 3,000,000 25.0% Intrafund Service Receipts Water/Wastewater 98,500 22,693 75,807 23.0% Total Revenues 82,985,600 24,019,367 58,966,233 28.9% Total Beginning Balance & Revenues $ 90,138,000 $ 24,019,367 $ 66,118,633 26.6% Expenses Power Supply & Generation Hedged Energy $ 23,832,000 $ 9,542,624 $ 14,289,376 40.0% Power Supply Management 996,000 249,000 747,000 25.0% Capacity Charges 15,787,200 3,738,594 12,048,606 23.7% Dover Sun Park Energy 1,565,800 363,793 1,202,007 23.2% Solar Renewal Energy Credits 300,000 81,521 218,479 27.2% PJM Charges - Energy 12,812,900 2,663,520 10,149,380 20.8% PJM Charges - Transmission & Fees 4,740,000 1,760,439 2,979,561 37.1% Total Power Supply 60,033,900 18,399,491 41,634,409 30.6% Plant Operations 6,015,800 1,344,757 4,671,043 22.4% Generation Fuels - 725,712 (725,712) 0.0% Capacity Credits (15,079,800) (3,644,375) (11,435,425) 24.2% PJM Spot Market Energy (230,500) (1,659,902) 1,429,402 720.1% PJM Credits (397,000) (301,513) (95,487) 75.9% Total Generation (9,691,500) (3,535,321) (6,156,179) 36.5% Total Power Supply & Plant 50,342,400 14,864,170 35,478,230 29.5% Electric Operating Divisions: Transmission/Distribution 3,302,500 699,804 2,602,696 21.2% Electrical Engineering 1,192,200 217,327 974,873 18.2% Administration 597,000 63,955 533,045 10.7% Meter Reading 220,300 54,572 165,728 24.8% Systems Operations 543,600 119,615 423,985 22.0% Intrafund Services 3,319,400 727,655 2,591,745 21.9% Utility Tax 1,492,200 360,101 1,132,099 24.1% OPEB - Retirees Health Care Contribution 513,300 128,325 384,975 25.0% Pension Trust Contribution - Unfunded liability 1,314,200 328,550 985,650 25.0% Interest on Deposits 27,000 6,247 20,753 23.1% Green Energy Payment to DEMEC 135,800 25,029 110,771 18.4% Accounts Receivable Write-Offs 200,000 200,000 - 100.0% Other Employee Expenses 150,000 - 150,000 0.0% Contractual Services RFP's 100,000 - 100,000 0.0% Debt Service 3,301,900 854,215 2,447,685 25.9% Transfers Out: General Fund 8,000,000 2,000,000 6,000,000 25.0% Electric Improvement & Extension Fund 5,448,600 1,362,150 4,086,450 25.0% Total Expenses 81,176,100 22,255,640 58,920,460 27.4% Budget Balance - Working Capital 8,961,900 - 8,961,900 0.0% Total Budget Balance & Expenses $ 90,138,000 $ 22,255,640 $ 67,882,360 24.7% Reserve Balances Contingency Reserve $ 826,500 $ 815,208 Insurance Reserve $ 739,000 $ 733,918 Rate Stabilization Reserve $ 13,644,000 $ 16,401,799 Bond Coverage Ratio (Covenant 1.25) 1.97 3.61 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,675 210,442 29.5% Sales per MWh $ 107.04 $ 106.55 99.5% Purchased/Generated MWh 725,818 210,684 29.0% All In MWh Supply & Generation $ 69.36 $ 70.55 101.7%

City of Dover Finance Department Monthly Report – September 2013 General Capital Project Fund Summary 25% of Budget YTD Balance Budget Beginning Balance - Projects (unaudited) $ 241,200 $ - $ 241,200 0.0% Beginning Balance - Library (unaudited) $ (74,700) $ - $ (74,700) 0.0% Revenues State Grant - Other 15,000 - 15,000 0.0% Interest Earnings - 2,766 (2,766) 0.0% Transfer from General Fund for Projects 1,278,300 319,575 958,725 25.0% Transfer from Parkland Reserve 95,000 - 95,000 0.0% Subtotal Revenues 1,388,300 322,341 1,065,959 State Grant - Library - 107,674 (107,674) 0.0% Library Construction Donations - 5,150 (5,150) 0.0% Subtotal Library Project Receipts - 112,824 (112,824) 0.0% Total Revenues 1,388,300 435,165 953,135 31.3% Total Beginning Balance & Revenue $ 1,554,800 $ 435,165 $ 1,119,635 28.0% Expenditures Fire $ 238,500 $ 238,515 $ (15) 100.0% Grounds Maintenance 50,100 - 50,100 0.0% Library - 5,772 (5,772) 0.0% Recreation 95,000 - 95,000 0.0% Code Enforcement 30,000 - 30,000 0.0% Police 257,300 23,803 233,497 9.3% Streets 251,500 96,942 154,558 38.5% Sanitation 402,100 - 402,100 0.0% Information Technology 7,000 - 7,000 0.0% Facilities Management 17,800 - 17,800 0.0% Procurement & Inventory 55,000 - 55,000 0.0% Total Expenditures 1,404,300 365,032 1,039,268 26.0% Budget Balance - Projects 150,500 - 150,500 0.0% Total Budget Balance & Expenditures $ 1,554,800 $ 365,032 $ 1,189,768 23.5% Reserve Balances Capital Asset Replacement Reserve $ 512,000 $ 507,913 Parkland/Recreation $ 110,000 $ 203,157

City of Dover Finance Department Monthly Report – September 2013 Water/Wastewater Improvement & Extension Fund Summary 25% of Budget YTD Balance Budget Beginning Balance - Water (unaudited) $ 1,620,000 $ - $ 1,620,000 0.0% Beginning Balance - Wastewater (unaudited) $ 660,900 $ - $ 660,900 0.0% Revenues State Loan-Wastewater 2010 - 62,000 (62,000) 0.0% Interest Earned 25,000 7,414 17,586 29.7% Transfer from Operating Fund for Water 1,200,000 300,000 900,000 25.0% Transfer from Operating Fund for Wastewater 1,330,000 332,500 997,500 25.0% Transfer from Impact Fee Reserve - Water 390,000 - 390,000 0.0% Total Revenues 2,945,000 701,914 2,243,086 23.8% Total Beginning Balance & Revenues $ 5,225,900 $ 701,914 $ 4,523,986 13.4% Expenses Water $ 1,476,800 $ 383,115 $ 1,093,685 25.9% Wastewater 1,251,000 175,178 1,075,822 14.0% Water Construction 90,000 - 90,000 0.0% Total Expenses 2,817,800 558,293 2,259,507 19.8% Budget Balance - Working Capital - Water 1,655,700 - 1,655,700 0.0% Budget Balance - Working Capital - Wastewater 752,400 - 752,400 0.0% Total Budget Balances 2,408,100 - 2,408,100 0.0% Total Budget Balances & Expenses $ 5,225,900 $ 558,293 $ 4,667,607 10.7% Reserve Balances Capital Asset Replacement - Water $ 513,000 $ 506,045 Capital Asset Replacement - Wastewater $ 512,300 $ 504,887

City of Dover Finance Department Monthly Report – September 2013 Electric Improvement & Extension Fund Summary 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ 3,091,000 $ - $ 3,091,000 0.0% Revenues Interest Earnings 25,200 1,644 23,556 6.5% Transfer from Electric Revenue Fund 5,448,600 1,362,150 4,086,450 25.0% General Service Billing 440,000 - 440,000 0.0% Total Revenues 5,913,800 1,363,794 4,550,006 23.1% Total Beginning Balance & Revenues $ 9,004,800 $ 1,363,794 $ 7,641,006 15.1% Expenses Electric Generation $ 2,117,800 $ 54,025 $ 2,063,775 2.6% Transmission/Distribution 1,100,000 50,525 1,049,475 4.6% Electrical Engineering 2,405,800 258,788 2,147,012 10.8% Total Expenses 5,623,600 363,338 5,260,262 6.5% Budget Balance - Working Capital 3,381,200 - 3,381,200 0.0% Total Budget Balance & Expenses $ 9,004,800 $ 363,338 $ 8,641,462 4.0% Reserve Balances Depreciation Reserve $ 9,977,100 $ 9,867,470 Future Capacity Reserve $ 10,131,400 $ 10,016,134 City of Dover Finance Department Monthly Report – September 2013 Community Transportation Improvement Fund 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Revenue 500,000 (2) 500,002 0.0% Interest Earned 500 158 342 31.6% Total Revenues 500,500 156 500,344 0.0% Total Beginning Balance & Revenues $ 500,500 $ 156 $ 500,344 0.0% Expenses Program Expenses $ 500,000 $ - $ 500,000 0.0% Budget Balance - Working Capital 500 - 500 0.0% Total Budget Balances & Expenses $ 500,500 $ - $ 500,500 0.0%

City of Dover Finance Department Monthly Report – September 2013 Police Grant Funds 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ 100 $ - $ 100 0.0% Revenues Grants Received 413,000 81,620 331,380 19.8% Interest Earned - 182 (182) 0.0% Total Revenues 413,000 81,802 331,198 19.8% Total Beginning Balance & Revenues $ 413,100 $ 81,802 $ 331,298 19.8% Expenses Program Expenses/Supplies $ 191,000 $ 3,700 $ 187,300 1.9% Computer Hardware 60,000 - 60,000 0.0% Telephone/Fax 15,000 3,647 11,353 24.3% Training/Conference/Food/Travel 36,000 - 36,000 0.0% Consulting/Audit Fees 1,000 - 1,000 0.0% Contractual services - 2,075 (2,075) 0.0% Operating Transfers - Out 110,000 6,442 103,558 5.9% Total Expenses 413,000 15,864 397,136 3.8% Budget Balance - Working Capital 100 - 100 0.0% Total Budget Balances & Expenses $ 413,100 $ 15,864 $ 397,236 3.8%

City of Dover Finance Department Monthly Report – September 2013 Library Grant Fund 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Received 270,100 2,130 267,970 0.8% Total Revenues 270,100 2,130 267,970 0.8% Total Beginning Balance & Revenues $ 270,100 $ 2,130 $ 267,970 0.8% Expenses Program Expenses/Supplies-State Grants $ 28,000 $ 1,507 $ 26,493 5.4% Program Expenses/Supplies-Federal Grants - 989 (989) 0.0% Office Supplies 24,000 3,089 20,911 12.9% Printing/Duplicating 8,900 879 8,021 9.9% Postage 100 - 100 0.0% Books 124,900 - 124,900 0.0% Furniture 2,000 - 2,000 0.0% Audio Visual Supplies 74,000 4,701 69,299 6.4% Training/Conference/Food/Travel 3,500 210 3,290 6.0% Office Equipment/Repairs & Maintenance 2,000 1,811 189 90.6% Computer Hardware 2,700 - 2,700 0.0% Total Expenses 270,100 13,186 256,914 4.9% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 270,100 $ 13,186 $ 256,914 4.9% City of Dover Finance Department Monthly Report – September 2013 Girls Circle of Dover/Aid 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Received 31,800 - 31,800 0.0% Interest Earnings - - - 0.0% Total Revenues 31,800 - 31,800 0.0% Total Beginning Balance & Revenues $ 31,800 $ - $ 31,800 0.0% Expenses Contractual Services $ 31,800 $ 5,287 $ 26,513 16.6% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 31,800 $ 5,287 $ 26,513 16.6%

City of Dover Finance Department Monthly Report – September 2013 CDBG Fund 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Received 223,600 2,639 220,961 1.2% Interest Earnings - 15 (15) 0.0% Total Revenues 223,600 2,654 220,946 1.2% Total Beginning Balance & Revenues $ 223,600 $ 2,654 $ 220,946 1.2% Expenses Current Year Closing Cost/Down Payment Program $ 40,000 $ - $ 40,000 0.0% Current year Dover Interfaith Ministry 27,500 5,275 22,225 19.2% Current Year MHDC Emergency Home Repair 40,000 - 40,000 0.0% Current Year Elizabeth W Murphy School 32,700 - 32,700 0.0% Current Year NCALL Research Inc. 6,000 - 6,000 0.0% Current Year Milford Housing H/O Rehabilitation 32,700 - 32,700 0.0% Current Year Salaries 44,700 - 44,700 0.0% NSP Expense - 486 (486) 0.0% Total Expenses 223,600 5,761 217,839 2.6% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 223,600 $ 5,761 $ 217,839 2.6% City of Dover Finance Department Monthly Report – September 2013 After School Program/Substance Abuse Prevention Fund 25% of Budget YTD Balance Budget Beginning Balance (unaudited) $ - $ - $ - 0.0% Revenues Grants Received 55,630 7,008 48,622 12.6% Recreation Revenue 33,000 3,150 29,850 9.5% Total Revenues 88,630 10,158 78,472 11.5% Total Beginning Balance & Revenues $ 88,630 $ 10,158 $ 78,472 11.5% Expenses Temporary Help/Benefits $ 33,000 $ 8,769 $ 24,231 26.6% Program Expenses/Supplies 55,630 9,649 45,981 17.3% Total Expenses 88,630 18,418 70,212 20.8% Budget Balance - Working Capital - - - 0.0% Total Budget Balances & Expenses $ 88,630 $ 18,418 $ 70,212 20.8%

Monthly Report September 2013 Economic Development Office

2013_9 Economic Development Calpine Weekly Conference Calls Meeting with Lamar Gunn, Bishop Lott and Lou Colón regarding House of Pride Meeting with Alan Levin to discuss prospect for Garrison Tract and how to proceed with project’s needs Meeting with City Manager to discuss the extension of the agricultural lease at the Garrison Farm – forwarded an email request which was approved by the City Manager and the Finance Director Teleconference with Philip Utz to discuss proposed state incentives Attended LEEDS Group meeting at R&R Commercial Realty Participated in the DSU Convocation Center Board of Advisors meeting Attend Kent County is Open for Business and met with potential small business prospects Discussed potential home health care business with Kristen Marinelli that is similar to assisted living Attended Chamber of Commerce Board Meeting Discussed temporary use permit with Onix Group regarding Wal-Mart location Discussed incentive package with Onix Group regarding Wal-Mart location Email exchange with Councilman Anderson regarding potential business relocation to Dover of Splash Design Works Teleconference with Tim McLaughlin discussing State of DE incentive package for Uzin Utz and the approval process used by the State to move the incentives forward Follow-up phone call with Philip Utz to discuss the State incentives Attended Environmental Energy Committee Meeting Attended DEEDS Meeting Discussed with Joe Zilcosky the Garrison connector road through the Garrison Farm and Route 8 and next steps to move the project forward Assisted Scott Engineering to gain access to Lot 12 to perform soil borings and surveys Conference call with attorney Christy Carey to discuss title insurance information for Philip Utz on Lot 12 and subsequently referred Philip Utz to Ms. Carey Attended Delaware Sports Commission Board Meeting and announcement of Basketball Tournament in Rehoboth Provided Phase I and Phase II environmental information to ECS Mid-Atlantic and Scott Engineering for the Garrison Tract Attended meeting with Jim Waddington to discuss ways of jump starting the Food Innovation District project Met with Wilmington Architectural firm of M Rothberg to discuss future projects at the Garrison Tract Attended DDP Economic Development Committee meeting Attended first Kent County Plant Managers Meeting Attended Kent County Tourism Board meeting and made presentation on economic development projects

Met with Jeff Stone, DEDO, to discuss next steps for marketing remaining parcels at the Garrison Tract Reviewed the Whiting-Turner incentive request for 22-24 W Loockerman Street Reviewed Onix Group incentive request for Wal-Mart site Reviewed dates and agenda with Stu Widom from Calpine for site visit Attended DSU President’s Prayer Breakfast Reviewed the land purchase and incentive memorandum from Uzin Utz; discussed the package with Tim McLaughlin from DEDO and determined package had to be redone to separate incentive packages from the City of Dover and the State of Delaware Attended Council on Development Finance meeting at Buena Vista and assisted with presentation on Uzin Utz Attended Kent Economic Summit and made presentation on Garrison Tract projects Attended DDP Board of Directors meeting and provided overview of city-wide economic development projects Provided Calpine information regarding landscapers to fulfill their tree mitigation requirements Met with Bob Ruggio to discuss potential prospect for the Garrison Tract Meeting with vice-president of marketing for the Onix Group to discuss impact fees at Compass Pointe Discussion with Mitch Magee regarding PPG Plant job relocation to Pittsburgh - only finance people are being relocated Teleconference with new PPG plant manager, Nick Nicastro, to discuss recent merger and potential job growth at Dover plant Participated in NASCAR Hauler Parade Coordinated meeting with City Manager, Mayor, and Chesapeake Utilities to discuss proposal for running gas line to properties at Garrison Tract Measures: 1. Maintain an unemployment rate for the City of Dover that is lower than national and state averages. 2011-2012 Actual 2012-2013 Actual 2013 - 2014 Projected Results <10% unemployment rate in < 10% unemployment rate in <10% unemployment rate in June 2012 June 2013 June 2014 8.2% - U.S. Rate 7.6% - U.S. Rate 7.4% - U.S. Rate 6.8 % - DE Rate 7.3% - DE Rate 7. % - DE Rate 8.6% - City of Dover Rate 9.8% - City of Dover Rate 9.1% - City of Dover Rate June 2012 – Actual June 2013 Actual August 2013 Actual 2. Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover.

2011-2012 Actual 2012-2013 Actual 2013 - 2014 Projected Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 10 contacts YTD 18 Contacts YTD 8 Contacts YTD ≥11 contacts with out-of-town >11 contacts with out-of-town >11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover. locating in Dover locating in Dover 9 Contacts YTD 7 Contacts YTD 6 Contacts YTD 2013_9 Economic Development (Perez) Provided technical assistance to eleven (11) prospective small business individuals on overall business development within the City of Dover and the Downtown Dover Business District Provided technical assistance to two (2) pre-approved small business owners (applicant) in preparing, completing and submitting small business loan application to be processed Provided technical assistance to four (4) prospective small business individuals on locating available space within the City of Dover and Downtown Business District to lease Of these four (4) inquiries, one (1) has signed a lease to occupy a vacant space within the downtown district In collaboration with the YWCA Delaware conducted three (3) small business development training sessions on Business Basics for nine (9) participants Updated “Route 13 Corridor Vacancy Inventory” List - Phase 3 In collaboration with the SCORE Delaware conducted one (1) small business development training workshop on Business Plan Development-Writing a Business Plan for five (5) participants In collaboration with SCORE Delaware finalized the next Quarterly List of Small Business Development Workshops (series of nineteen workshops) to occur from September- December’13 in the CENDEL Building In collaboration with DDP, completed development of the new Downtown Dover Partnership Website Represented the Economic Development Office and provided Technical Assistance to the Delaware Black Chamber of Commerce on the Capacity Building Committee Provided technical assistance, as part of the Planning Committee, to Del Tech Community College on the final developments of the Kent County Economic Summit scheduled for September 24th Represented the Economic Development Office at the Kent County Economic Summit on September 24th Disseminated via email, DDP website and Facebook Small Business Development workshops provided by our network partners and special events to the Business Community in Dover Provided DELDOT with logistics assistance in facilitating the NASCAR Trucker Parade Attended the Delaware Downtown Business Development Workshop on September 19th Attended DDP Monthly Board Meeting on September 25th Attended and represented the EDO at the Chamber of Commerce-Grand Opening for the Bayard Pharmacy on Friday, September 20th

2013_9 Downtown Dover Partnership Activities Coordinated media (newspaper announcement), website and social media press releases of series of Special Events which occurred during this reporting week which included; Come out of the Darkness Suicide Prevention Walk and First Friday in October’ 13. Continued working with the DDP Executive Director on o development of Fund Raising program. o development of the program Recruitment Materials o development of the Program 2013 Annual Report o development of program’s new Website o development of DEDO’s Project Pop-up Provided logistics and technical assistance to The Center for Mental Wellness on the scheduled “Come out of the Darkness Suicide Prevention Walk which occurred Saturday, September 28th in downtown Dover. 450 people participated and raised $37,000 raised in donations Continued working with the DDP Executive Director and the Marketing Committee on the coordination of the First Friday Event.

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” September 2013

October 23, 2013 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the monthly report for Dover Police Department activities for the month of September 2013: COMPLAINTS Total complaints received through September 30th, numbered 27,227. This is a decrease of 445 complaints over the same time period last year. 30,000 29,000 27,672 28,000 27,227 27,000 25,155 25,632 26,000 25,000 24,000 23,000 22,000 21,208 21,000 20,000 2009 2010 2011 2012 2013 CRIMINAL INVESTIGATIONS 20 18 Cases Reported in 16 September 13 13 14 12 Cases Cleared in 10 8 September 8 5 6 Cases Cleared 4 3 2 from Previous 1 0 2 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council September 2013 Page 3 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 4 ALCOHOL VIOLATIONS/DUI’S 26 ASSIST OTHER 3 WARRANTS ON FILE 0 BIKE ON SIDEWALK 3 CITY PARK VIOLATIONS 1 CRIMINAL ARRESTS 18 DRUG RELATED ARRESTS 11 LOUD MUSIC 9 MISCELLANEOUS VIOLATIONS 27 PARKING VIOLATIONS 45 PEDDLER 0 MEETINGS 138 PROSTITUTION 0 COLLECTION OF DELINQUENT 8 DCO’S WANTED CHECKS/CPC’S 26 TRAFFIC ARRESTS 38 WARNINGS 11 FUGITIVE 7 TOTAL CONTACTS 375 TRAFFIC ARRESTS 20,000 The department issued 13,301 traffic citations 19,000 through this reporting period. This is an increase 18,000 of 766 citations over the number issued during the 17,000 15,781 16,000 15,056 14,797 same period last year. 15,000 13,301 14,000 12,535 13,000 12,000 11,000 10,000 2009 2010 2011 2012 2013 TRAFFIC CRASHES 1,429 1,457 Through September 30th, Dover Police 1,500 investigated 1,457 traffic crashes. This is an 1,384 1,372 increase of 28 crashes investigated during the 1,292 same period last year. 1,000 2009 2010 2011 2012 2013

Report to Mayor and Council September 2013 Page 4 911 CENTER During the month of September, the Dover Police Department handled a total of 10,104 calls 25% averaging 337 calls per day. Dispatchers handled 2,455 calls on the 911 wireless lines, 658 calls on the 911 landlines, and 198 calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 6,793 were 911 Landline administrative calls. 7% VolP 66% 2% Administrative CITY ORDINANC E SUMMONS 6,618 Through September 30th, we issued 5,620 6,700 6,500 6,091 6,377 City ordinance summons, a decrease of 91 6,300 5,620 6,100 5,529 5,900 summonses over the same period last 5,700 5,500 year. *Note: Of those summonses issued 5,300 5,100 in September, 19 DCO’s were issued for 4,900 4,500 4,700 4,209 handicapped parking violations, 7 for fire 4,500 4,300 4,153 4,158 lane parking violations, 54 for false 4,100 3,900 alarms (0, for 1-2, 33, for 3-5 alarms, 8, 3,700 3,500 3,174 for 6-9 alarms, 11, for 10-15 alarms, and 3,300 3,100 2 for 16 or more alarms) and 27 for noise 2,900 2,700 violations (20 for vehicle violations and 7 2,500 2009 2010 2011 2012 2013 for residence violations). ISSUED PAID Listed below are the major crimes and activities that occurred during the month of September:  On September 1, 2013, a forty two year old black female approached a twenty two year old white female, while seated in her vehicle in the parking lot of Courtney Square Shopping Center. Defendant demanded the victim’s soda and when told no, punched the victim in the face causing injury. The defendant was apprehended a short distance away by responding police officers.  On September 4, 2013, officers from the Dover Police Department responded to 304 Spring Meadows Drive, Smyrna, to attempt to locate a forty six year old white male. The defendant had just committed a robbery at the Acme in Dover, where he punched a female employee in the face causing facial fractures. Upon arrival, officers made contact with the subject and he began to fight and resist arrest. During the apprehension, four officers were injured, before ultimately subduing the defendant.

Report to Mayor and Council September 2013 Page 5  On September 7, 2013 at approximately 1535 hours, a black 21 year old male, of Indian Head MD, approached a female victim seated in her vehicle in the Dover Downs Casino parking lot. Defendant demanded money and the victim fled her vehicle. The Defendant began searching through her car and was observed fleeing with a knife in his hand. Responding Dover Police officers observed the Defendant running through the JC Penney parking lot where he was apprehended and charged with Attempted Robbery 1st, Carjacking 1st, Possession of a Deadly Weapon During Commission of a Felony, and Resisting Arrest.  On September 9, 2013 at approximately 2320 hours a 23 year old black male victim was shot multiple times in the lower back in the 100 block of S. New St. Victim was located lying on the ground and was found to be in possession of 2.1 grams of crack cocaine and a large amount of cash. The victim underwent emergency surgery and is believed to be in critical but stable condition at Bayhealth. Several 9mm shell casings were located near the victim.  On September 7, 2013 at approximately 0845 hours, the Dover Police responded to a motor vehicle crash involving a motorcycle and a car. A 2006 Kawasaki 1400 was traveling southbound on US 13 just south of White Oak Rd at a high rate of speed when it struck the rear of a car travelling in the same direction. The operator of the motorcycle, a forty year old black male, sustained multiple internal injuries and later died as a result.  On September 10, 2013 at approximately 0130 hours, the Dover Police responded to a report of a home invasion and kidnapping where 3 unknown black male suspects forced entry into a residence in the 100 block of Mitscher Rd. The suspects, armed with handguns and bandanas covering their faces, demanded money from the 37 year old black male victim and later forcibly removed him from the residence. The victim returned to the residence and at approximately 0700 hours the same morning and was unharmed.  On September 10, 2013 at approximately 1230 hours, the Dover Police received a call from Wesley College Security that a 19 year old white male student, of Slatington PA, was in possession of a handgun. The defendant was taken into custody without incident after Dover Police Officers found a .25 cal handgun concealed in his backpack. The defendant was charged with Carrying a Concealed Deadly Weapon/Firearm and Possession of a Weapon in a Safe School Zone.  On September 11, 2013, the Dover Police responded to a report of a subject with a handgun in the area of S. Queen and Reed St. Upon the officer’s arrival, a thirty year old black male, of Dover, fled on foot and was apprehended after being tased. He was found to be in possession of .2 grams of crack cocaine.  On September 13, 2013, the Dover Police Criminal Investigations Unit investigated a home invasion that occurred in the Brandywine Court Apartments at 54 Fairway Lakes Drive. A twenty eight year old black female approached a 91 year old white female victim in the hallway of her apartment building as she was opening her door and forced her into her apartment. Once inside, the female suspect armed herself with a kitchen knife and demanded money. The victim gave the suspect an undisclosed amount of money and the suspect fled eastbound on foot. On Friday September 20, 2013, the above mentioned suspect, of Chestertown MD, was arrested for this home invasion, and related charges after Dover Police Department’s CSI Unit lifted fingerprints from the scene which later were identified as belonging to Defendant.  On September 23, 2013 an ongoing investigation by the Dover Police led to the arrest of a twenty seven year old black male of Smyrna. Defendant was charged with multiple counts of Rape 1st and Rape 2nd after a 7 year old victim was interviewed at the Child Advocacy Center.

Report to Mayor and Council September 2013 Page 6  On September 23, 2013, an ongoing investigation by the Dover Police, led to the arrest of a fifteen year old black male of New Castle. The defendant turned himself in and was charged with 2 nd Degree Rape for an incident that occurred in 2011 where he had sex with an 8 year old victim in the 100 block of Old Forge Dr. in Dover.  On September 27, 2013, three black males approached six victims behind the Central Middle School just east of the intersection at Smith St. and Pennsylvania Ave. The defendants pulled out handguns and demanded cell phones from the victims. Five of the six victims had their cell phones stolen, one of the victims also had his shoes and watch stolen. All suspects are believed to be in their late teens to early twenties. Suspects ran eastbound through the Central Middle School ball fields and were later observed westbound on Mary St. near the intersection with Bradford Street. On October 17, 2013, a fifteen year old black male was arrested in connection with this incident.  On September 23, 2013 at approximately 0240 hours, the Dover Police responded to the area of S Queen St. and Reed St. for a report of shots fired. As officers arrived on scene, one suspect fled on foot and another suspect, an 18 year old black male was apprehended in the area of Reed St. and Kirkwood St. Detectives from the Dover Police criminal investigation unit arrived on scene and discovered that the vehicle being operated by these two subjects had been struck by a bullet. Detectives then utilized the downtown camera system to help identify the suspect that fled on foot. The downtown cameras also showed one of the defendants point an assault rifle at a passing Dover police officer in his vehicle. He was still in possession of the assault rifle when he fled the area of foot. The Dover Police SORT team then executed a search warrant at the residence of the Defendant, a 27 year old black male, where he was taken into custody and a loaded .22 Caliber assault rifle was recovered.  On September 27, 2013 at approximately 0150 hours, a 52 year old black male was confronted by an unknown black male suspect while in the area of New St and Division St. The suspect attempted to take the victim’s wallet and the two began to struggle. During the struggle, the suspect punched the victim, obtained the wallet, and fled the area north bound on New St.  On September 29, 2013 at approximately 2239 hours, an unknown black male entered the Pizza Time Restaurant, displayed a handgun and demanded money. The suspect obtained an undisclosed amount of money and fled the business. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Public Utilities- Power Plant (NAES) DATE SUBMITTED: 10/ 24/2013 PREPARED BY: Vincent Scire, Plant Manager SUBJECT: Evaluation of Bids for McKee Run Unit 3 Turbine Repairs - EG1212 REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: City Manager, Controller/Treasurer EXHIBITS: N/A EXPENDITURE REQUIRED: $769,227.17 AMOUNT BUDGETED: FY 14 $1,149,800 FUNDING SOURCE (Dept./Page in CIP & Budget): Public Utilities- Electric Generation , McKee Run Unit 3 Turbine Repairs, CIP EG1212; Prior Years Expenses $503,736 TIMETABLE: This work is scheduled to be completed in the spring of 2014 during a Planned outage on Unit 3. Contract to be awarded upon Council approval. RECOMMENDED ACTION: Based upon the evaluation prepared by NAES, the City Manager and Controller recommend awarding the contract to the low bidder (including price adjustments), HPI Mechanical Services, for $769,227.17. The portion of the project budget for this work was $783,000. BACKGROUND AND ANALYSIS This Project is intended to perform inspections and repairs to the McKee Run Unit 3 Turbine to be completed during the scheduled upcoming spring outage on that Unit. Included in the inspection will be a full disassembly and inspection of the turbine. Replacement of the 9th stage turbine blades was recommended during the last inspection in 2000 and is planned for with the blades and other materials being purchased in advance. As part of that inspection, typical wear components such seals, bearings, and stationary steam flow path components will be inspected and evaluated for continued service. Ultrasonic diagnostic testing of highly stressed components such as rotors and flow nozzles will be completed. This contract work represents the majority of work to be performed on this project with the remaining scope to include procurement of materials and other specialty services such as insulation repairs. A Request for Proposal package was advertised according to the City purchasing policy and NAES purchasing policy. A mandatory pre-bid meeting was held and nine (9) potential respondents attended this meeting. Proposals were received from seven (7) bidders, one (1) did not respond, and one (1) declined to bid. The proposals were evaluated using cost, experience, and bid completeness. The bidder with the highest evaluated score is HPI Mechanical Services. That bidder also provided the lowest evaluated Bid. Below is a summary of the evaluation scores and pricing: Contractor Evaluation Score Pricing including all (out of a possible Vendor Base Bids adjustments 5.00) HPI Mechanical Services 4.20 $720,187.17 $769,227.17 TurboCare 4.00 $618,999.00 $829,676.80 NAES Turbine Services 3.77 $673,600.00 $778,850.00 TGM 3.61 $1,011,948.00 $1,127,992.40 Power Plant Services 3.44 $990,629.98 $1,058,569.48 General Electric 3.24 $1,739,643.00 $1,905,335.96 Sulzer 3.08 $1,171,178.90 $1,278,453.90

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 11/1/13 PREPARED BY: Sharon J. Duca, P.E. – Public Works Director / City Engineer SUBJECT: Evaluation of Bids – Trailer Mounted Standby Emergency Generator REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: None EXPENDITURE REQUIRED: $61,503 AMOUNT BUDGETED: $ 80,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Water Management, CIP Project #WD1403, CIP Project Name: Emergency Generators (Wells), Account No.: 417-6800-568.40-31 & 412-7600-576-30-31 (Warranty) TIME TIME TABLE: Notice to proceed to be issued within thirty (30) days of Council approval. Generator to be shipped between ten (10) and twelve (12) weeks of notice to proceed. RECOMMENDED ACTION: Award the contract to FM Generator, Inc. in response to City of Dover Bid #14- 0008DPW in the amount of $61,503. BACKGROUND AND ANALYSIS This project, identified in the 2006 Water Master Plan, would provide emergency backup power to the City’s large water production wells. The use of this generator would provide operational flexibility when an emergency arises that causes power failure. This generator has been sized to work at three (3) different production wells throughout the City. The bid was advertised to the public as an Invitation to Bid in accordance with the City’s purchasing policy by the City’s Purchasing Agent under RFP #14-0008DPW. Proposals were opened on September 19, 2013. The City of Dover only received one (1) bid. The price is fair and consistent with the approved budget. Based on the following proposed unit costs, the estimated cost for the equipment is as follows: TRAILER MOUNTED OPTIONAL 5-YEAR CONTRACTOR ADDRESS TOTAL COST GENERATOR WARRANTY 35 Pequit Street FM Generators, Inc. P.O. Box 528 $58,968 $2,535 $61,503 Canton, MA 02021 Based on the above, staff recommends purchasing the Trailer Mounted Generator with the optional 5-year Warranty from FM Generators, Inc. in the amount of $61,503.

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: City Council PREPARED BY: Traci A. McDowell, City Clerk, on behalf of Council President Bonar SUBJECT: Council and Committee Meetings - Holiday Schedule DATE SUBMITTED: 11-05-2013 RELATED PROJECT: N/A APPROVALS: N/A EXHIBITS: N/A EXPENDITURE REQUIRED: $ N/A AMOUNT BUDGETED: $ N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIMETABLE: N/A RECOMMENDED ACTION: Cancellation of December 23, 2013 Utility and Legislative, Finance, and Administration Committee Meetings and Council Meeting, as well as the December 25, 2013 Safety Advisory and Transportation Committee Meeting. BACKGROUND AND ANALYSIS As we have done in the past, due to the holiday season, it is recommended that the Utility and Legislative, Finance, and Administration Committee Meetings and the Council Meeting scheduled for December 23rd be cancelled, as well as the Safety Advisory and Transportation Committee meeting scheduled for December 25th. Please keep in mind that if the need arises, Special Meetings will be called. /tm S:\CAFS\Holiday Schedule - Council 11-12-2013.wpd