DDP Design Packet 6 - 9

Design Committee Minutes- May 12, 2021 at 12:00 DRAFT Roll Call Diane Laird Dawn Melson Williams Kristin Pleasanton Kim Adams Rosie Mujica Laura Parks Tina Bradbury Carrie Hart Elena Stewart Will Grimes Megan (last name not provided – public) Approval of Minutes (April) Will motioned to approve the minutes. Elena seconded the motion. The motion passed unanimously. Policy Discussion There had been concern expressed about the process by which the committee reviews applications and a desire to go over criteria when reviewing of applications due to the presence of new members. Elena questioned whether there was a better way to review applications that had more pressing deadlines rather than making motions through email. Dawn suggested the Design Committee hold a standing reservation on their calendars on the fourth Wednesday at noon in case façade grant applications came in that couldn’t wait for the next meeting. The committee could then convene and discuss the application instead of “voting” through email. Diane stated that DDP staff would be unable to attend those meetings but that a quorum could still be achieved and then the committee could let staff know how they would like to proceed. Kristin made a motion for committee members to hold the fourth Wednesday of each month in the event that a special meeting needed to be held to review any applications that could not wait for the next meeting. The motion was unanimously approved. Elena asked whether the committee should modify the “2 applications for a total of $10K reimbursement” provision to just read “total of $10K reimbursement per year”. This was in response to the Mountain Consulting application in which $10K of reimbursement was approved in one application instead of two $5K reimbursements due to the scope of the project. Kristin pointed out that they had done a similar reimbursement for the House of Coffi in the past and Tina said the process was working fine as is. Elena also asked about the timing of the submittal and reimbursements and whether than needed to be modified. Tina said that it seemed to be working fine as well. No further action is needed on either topic. The Design Committee will work to improve the appearance of the downtown Dover area and to educate the public and private sector about good design principles.

Design Committee Façade Grants Update • Tina shared the application for Rebel Cove to install signage and window clings advertising their business. Elena made a motion to approve the $2680 requested. The motion was unanimously approved. Vacancy Window Clings o No update. Former Sears Bldg./Bus Stop Improvements o Elena and Carrie visited the site to come up with ideas that would be an alternate to hostile architecture to deter vagrants. The committee liked the idea of adding tall evergreen shrubs to provide height and noise reduction for the building occupants. The committee decided to wait until the planters were installed by D3 to see where they would be located in relation to the building so that they could incorporate them into the design. Carrie had also proposed installing waysignage to deter people from loitering on the steps and provided this drawing through email after the meeting to illustrate her point: o It was acknowledged that the vagrancy problem was a bigger issue than the Design Committee could address. It is the mission of the committee to do their best to beautify downtown and make it inviting for all people. Diane shared that in one of her trainings she talked to another town that had success adding additional benches instead of taking away the benches to deter vagrancy. The thought being if you provide enough benches that there would be enough room for vagrants and other people without much overlapping. Committee members were interested in the idea and Tina said she would look into where the benches that had been removed were now being stored. The Design Committee will work to improve the appearance of the downtown Dover area and to educate the public and private sector about good design principles.

Design Committee Workplan o Diane brought up FY21-22 workplan. Committee is fine with budget and projects. Public Comments- None Next Meeting Date: Wednesday, June 9, 2021 The Design Committee will work to improve the appearance of the downtown Dover area and to educate the public and private sector about good design principles.