Anexo

REGULAR COUNCIL MEETING AGENDA JUNE 10, 2013 - 7:30 P.M . CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER , DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY HERB KONOWITZ PLEDGE OF ALLEGIANCE LED BY COUNCILMAN HUTCHISON AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes A. Council Retreat of March 22, 2013 B. Special Council Meeting of May 6, 2013 C. Regular Council Meeting of May 28, 2013 D. Special Council Meeting of May 28, 2013 2. Proclamation - Flag Day and Flag Week * 3. Proposed Resolution No. 2013-17 Authorizing Signatures for Banking Services (Staff Recommends Adoption of the Resolution) 4. Public Hearing - Electric Revenue Fund Budget 5. Violation of the Dangerous Building Ordinance - Property Located at 92 Orchard Avenue, Owned by Juan M. Callazo (Emergency Case) (On May 28, 2013, City Council Deferred This Matter for Two (2) Weeks to Provide the Property Owner and City Staff the Opportunity to Resolve the Issue)

Council Agenda - June 10, 2013 Page 2 6. Board of Assessment Appeals Exemption Report - May 21, 2013 * A. Westfield Maintenance Corporation (Board Recommended Approval of Requests for Exemptions) a-1. 2.65 Acres - Arbor Drive (Open Space) a-2. 1.96 Acres - Arbor Drive (Open Space) * B. Four Seasons Homeowners Association (Board Recommended Approval of Requests for Exemptions) b-1. .164 Acres - Homberg Circle (Open Space) b-2. .0894 Acres - Mont Blanc Boulevard (Open Space) b-3. 209 Mont Blanc Boulevard (Open Space) b-4. 41 Homberg Circle (Open Space) b-5. 109 Mont Blanc Boulevard (Open Space) b-6. .2195 Acres - Saulsbury Road (Open Space) b-7. 6.3 Acres - Mont Blanc Boulevard (Open Space) * C. Meadows Homeowners Association Inc. - 2.7 Acres McKee Road (Open Space) (Board Recommended Approval of Request for Exemption) * D. Wesley College (Board Recommended Approval of Requests for Exemptions) d-1. 34 S. State Street d-2. 308 N. Queen Street d-3. Land - 308 N. Queen Street * E. Milford Housing Development Corporation (Board Recommended Approval of Requests for Exemptions for One (1) Year - With Re-Application Required Next Year) e-1. 1361-1383 Walker Road e-2. 1357 Walker Road (Rear) * F. Central Delaware Habitat For Humanity - 4 Bennington Street (Board Recommended Approval of Request for Exemption) G. Bible Church of God Inc. - 1202-1204 White Oak Road (Board Recommended Denial of Request for Exemption - Failure to Appear) * H. Dover Interfaith Mission For Housing (Board Recommended Approval of Requests for Exemptions) h-1. 1151 Walker Road h-2. 523 Ross Street * 7. Legislative, Finance, and Administration Committee Report - May 28, 2013 A. Downtown Dover Business Improvement District (BID) Budget and Assessment (Tax) Rates for Fiscal Year 2013-2014 (Committee Recommended Approval of the Proposed Downtown Dover Business Improvement District (BID) Assessment (Tax) Rate for FY 2013-2014 and Proposed Budget)(See Item #16-A) B. Downtown Dover Partnership (DDP) Loan Guarantee Extension (Committee Recommended Granting the Extension of the Downtown Dover Partnership (DDP) Loan Guarantee for a Period of One (1) Year Effective July 1, 2013 on the Loan Between PNC Bank and the DDP, as Recommended by Staff)

Council Agenda - June 10, 2013 Page 3 * 7. Legislative, Finance, and Administration Committee Report - May 28, 2013 (Continued) C. Delaware Solid Waste Authority (DSWA) Municipal Discount Disposal Fee Agreement (Committee Recommended Authorizing the City Manager to Sign the Delaware Solid Waste Authority (DSWA) Municipal Discount Disposal Fee Agreement) D. Disposal of Excess Property - 70 Mifflin Road, 299 College Road, and 29 North Kirkwood Street - Offer from Habitat for Humanity (Committee Recommended That it Be Determined That 70 Mifflin Road, 299 College Road, and 29 North Kirkwood Street Are Excess Properties and That the City Manager Be Authorized to Negotiate Sale Prices with Habitat for Humanity That Minimize the Write-off Amount for the Properties Located at 70 Mifflin Road and 29 North Kirkwood Street and That the Standard Method of Disposition of Excess Property (With the Possibility of a Bid Process) Be Utilized for the Property Located at 299 College Road) E. Proposed Amendments to Chapter 58 - Human Relations Commission (Committee Recommended That the Chair of the Legislative, Finance, and Administration Committee Schedule a Special Meeting for the Purpose of Discussing Recommendation Items #1-5 Included in the Committee Action Form Pertaining to the Dover Human Relations Commission) * 8. Safety Advisory and Transportation Committee Report - May 29, 2013 A. Planned Neighborhood Design: Senior Citizen Housing Option - Luther Village III a-1. Request for Waiver of Appendix A - Subdivisions, Article VI - Subdivision General Requirements and Design Standards, Section E - Lots (5) - Requirement for Lot Frontage on a Public Street (Committee Recommended Approval of the Subdivision Waiver of the Requirement of Lot Frontage on a Public Street for the Luther Village Planned Neighborhood Design - Senior Citizen Housing Option - Luther Village III, as Recommended by the Planning Commission) a-2. Request for Waiver of Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 17 - Emergency Access Requirements (Committee Recommended Approval of the Waiver to Eliminate the Emergency Rear Access Requirement for the Luther Village Planned Neighborhood Design - Senior Citizen Housing Option - Luther Village III, as Recommended by the Planning Commission) B. Updates (Committee Action Not Required) * 9. Monthly Reports - April 2013 A. Budget B. Chief of Police (March and April) C. City Assessor D. City Manager E. City Planner F. Economic Development Office * 10. Quarterly Review of Capital Investment Plan (CIP)(January, February, and March)

Council Agenda - June 10, 2013 Page 4 11. Evaluation of Proposal - Emergency Response and Site Cleanup Services (Staff Recommends Awarding a Blanket Emergency Response Contract to Guardian Environmental Services, the Lowest Priced Proposal Based on Actual Experience, for Three (3) Years with a City Option to Extend the Contract for an Additional Two (2) Years. The Maximum Term of the Blanket Contract Will Be Five (5) Years) * 12. 2013/14 Committee Appointment - Council President - Parks, Recreation, and Community Enhancement Committee - M. Milford Caldwell (Recommended by Wallace R. Dixon, Committee Chair)(Annual Appointment to Expire May 2014) * 13. 2013/14 Committee Appointments - Mayor (Annual Appointments to Expire May 2014) A. Dover 4th of July Celebration Committee - Brad Holden, Vice President B. Silver Lake Commission - Zachary Carter * 14. Appointments Recommended by Council President Bonar - City Chaplains (Annual Appointments to Expire May 2014) A. Minister Theodore A. Henderson of Dover Christian Church B. Bishop Thomas L. Holsey of Bibleway Temple Church of God in Christ * 15. Reappointment Recommended by Mayor Carey - Dover Public Library Commission - Gertrude Jackson - Five (5) Year Term to Expire June 16, 2018 16. First Reading - Proposed Ordinance #2013-09 The First Reading is offered on the following proposed ordinance. Final action by Council will take place during the Second Reading of the ordinance on June 24, 2013. Copies of all proposed ordinances are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. A. Ordinance #2013-09 - 2013/2014 City of Dover Budget Ordinances 17. Council Members’ Announcements /tm S:\AGENDAS-MINUTES-PACKETS\Council-Agendas\2013\06-10-2013.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

COUNCIL RETREAT A Council Retreat was held on March 22, 2013 at 3:00 p.m. with Council President Leary presiding. Council members present were Mr. Anderson (arrived at 3:06 p.m., departed at 3:38 p.m., returned at 3:43 p.m., departed at 5:19 p.m., returned at 5:21 p.m. and departed at 5:42 p.m.) , Mr. Dixon (departed at 3: 27 p.m. and returned at 5:03 p.m.) , Mr. Lynn (arrived at 4:07 p.m.) , Mr. Bonar, Mr. Hare, and Mr. Hutchison. Mrs. Williams and Mr. Perza were absent. Council staff members present were Mr. Koenig, Mrs. Mitchell, Police Chief Hosfelt, Mrs. Townshend, Ms. Russell, and Mrs. McDowell. Mayor Carey was also present (departed at 5:33 p.m., returned at 5:34 p.m., departed at 5:36 p.m.) . AGENDA ADDITIONS/DELETIONS Mr. Bonar moved for adoption of the agenda as submitted, seconded by Mr. Hutchison and unanimously carried. INTRODUCTION Mr. Scott Koenig, City Manager, reminded members that in previous years, during the Council Retreat, members would review strategic goals, financial matters, etc.; however, during the past two (2) years, focus had been given to finance in an attempt to balance the budget. He explained that during this year’s Retreat, members would be provided an update on the Quarterly Revenues and preliminary Budgets as well changes in staffing levels. In addition, he stated that staff requested members to relay their concerns and desires as the budget for FY2014 is developed. He advised members that meetings had been held with individual departments reviewing their draft budgets and that the initial iterations of determining if their requests are “needs” or “wants.” QUARTERLY REVENUE UPDATE - FY13 AND FY14 - GENERAL FUND, WATER/WASTEWATER FUND, AND ELECTRIC FUND Mrs. Donna Mitchell, Controller/Treasurer, reviewed the Revenue Reports through February 28, 2013 (Exhibit #1), which included FY13 and FY14 forecasts for the General, Water/Wastewater, and Electric Funds. Responding to Mr. Anderson, Mrs. Mitchell confirmed that the projections for the Water/Wastewater for FY13 and FY14 reflect no volume growth. Elaborating, Mr. Koenig stated that there is little to no residential growth and that there had been a decline in industrial and commercial use of utilities. In June 2015, when the Calpine plant is scheduled to come on line, if those forecasts hit the demand as indicated, there will be a significant increase in water revenue in the amount of approximately $1.5M-$2M per year due to the high demand for the facility. Mr. Koenig noted that, as with many local governments, the City’s Budget is substantially driven by the City’s residential and commercial growth. In reference to the transfer from Civil Traffic Penalties Fund in the General Fund (Line 15), which are monies received from the Red Light Camera Program, Mrs. Mitchell stated that the revised projection for FY13 had been decreased due to a major camera not functioning for a period of time. She stated that the decrease in the projection for FY14 considered that drivers would become accustomed to the cameras, resulting in a decrease in the number of drivers running the lights.

COUNCIL RETREAT OF MARCH 22, 2013 PAGE 2 In response to Mr. Bonar, Police Chief Hosfelt stated that the red light camera that was not functioning for almost the whole year was located at Route 13 and White Oak Road. He stated that a vendor is responsible for ensuring that the red light cameras are operating and that Delaware Department of Transportation (DelDOT) holds that contract. He stated his understanding that DelDOT officials reviewed the contract and would not be pursuing red light cameras that were not functioning. Chief Hosfelt stated that the vendor was American Traffic Solutions (ATS), which had been bought out by a new company who has installed new cameras at different locations. Chief Hosfelt indicated that he was not sure of the amount the City is provided from the $113 collected for each red light camera. Mr. Koenig recalled that the City receives the majority of the monies (between $50-$75). PRELIMINARY FY14 BUDGETS - GENERAL FUND, GRANT FUNDS, WATER/WASTEWATER FUND, AND ELECTRIC FUND Mrs. Mitchell reviewed the 2013-2014 Fund Summaries (Exhibit #2), noting that the General Fund Budget currently had a shortage of $718,500. Referring to the Electric Revenue Fund, she explained that there was an excess carry forward, due to favorable power supply costs in the amount of $12,379,200 this year. If this carries forward to the next year, she stated that it will total $20,580,000. She stated her desire to discuss the possibility of providing an adjusted rate (lower) or a Power Cost Adjustment (PCA) credit with Mr. Ted Kelly, Senior Project Manager, Burns & McDonnell, who conducted a rate study for the City. She explained that the five (5) year forecast should be completed prior to making a final decision in this regard. Mr. Koenig advised members that the favorable costs were the result of changes made to the City’s hedge program, explaining that some very expensive hedges that had started to come off and the repurchase of those hedges is less expensive. In addition, he stated that the actual percent of hedges was at 85% at one time, and now is approximately 60%-70%, and the City had dropped a percentage in the portfolio of the hedges; therefore, the City was buying more on the spot market, which was quite a bit more favorable. For further clarification, Mrs. Mitchell provided members with the Electric Power Supply and Generation Trends for FY12 Budget and FY13 and FY14 Forecasts (Exhibit #3) and noted that the FY13 Revised amount was $8.5M and the FY14 Forecast was $5.8M, which was favorable compared to last year. Mr. Koenig indicated the complexities of the energy purchase markets as well as the PJM. Mrs. Mitchell advised members that some large utility customers had questioned future rates and that she indicated no change in water/sewer rates and a possible decrease in electric rates or a PCA credit. With reference to competitiveness, Mr. Koenig stated that the City’s residential electric rates were very competitive; however, there had been criticism of the City’s commercial electric rates. From a business and economic development standpoint, he felt that the City should focus on these rates in an effort to attract businesses or improve business partnerships. Mrs. Mitchell reminded members that the City established the Rate Stabilization Fund and as long as that reserve is maintained, she felt confident that the City would have the ability to manage any temporary or short-term fluctuations.

COUNCIL RETREAT OF MARCH 22, 2013 PAGE 3 Mr. Hare questioned if the City of Dover Electric System Valuation study recently completed by GAI Consultants contained information on the value of Units 1 and 2. Mr. Koenig stated that, due to depreciation, Units 1 and 2 (from 1961) have no value. He explained that the study determined the market value of the electric system if it were to be sold and outlined the associated impact to the community. Mrs. Mitchell reviewed the Personnel Cost Comparison (Exhibit #4). She advised members that $309,000 is the result of Medical Insurances from the 6%+ increase, and $339,800 is the result of OPEB increases, reminding members that there are some issues where there is no control over expenses. By unanimous consent, members took a brief recess. Meeting recessed at 3:48 p.m. and reconvened at 3:59 p.m. PROGRAM REVENUES - POLICE EXTRA-DUTY Mrs. Mitchell provided members with the Tampa Police Department Extra-Duty Conditions and Permit (Exhibit #5), which is a policy for the Tampa, Florida Police Department. In reviewing several policies and procedures for other jurisdictions, she felt that the Tampa Procedure could be modified to meet the City’s needs in this regard. She explained that there were issues with the revenue and expenses reported for Police Extra Duty and provided members an Analysis of Police Extra Duty and Law Enforcement Revenues - Non-Extra Duty (Exhibit #6). As an example, she stated that the City was billed for $593 in October 2006 and $603 in May 2007 for services provided for the Municipal Election. These, as well as other expenses, remain as outstanding receivables, totaling $52,499 as of February 28, 2013. In researching, she discovered that payment was reflected in the City Clerk’s Office Budget for the Police Extra-Duty in October 2006 and May 2007; however, these payments were not reflected in the receivables, which indicated that the revenue was credited somewhere else in the ledger. In addition, Mrs. Mitchell stated that the Police have Drug Enforcement Administration (DEA) overtime through a grant which had been coded as Extra-Duty for the DEA officers’ time. This was not being counted as Extra-Duty revenue since it was in the DEA revenue. By adding the DEA revenue to the Police Extra-Duty, the gap between the revenue and expenses for the Police Extra-Duty would not be as large; therefore, she explained that there were some accounting and billing issues that needed to be resolved. Once staff finalizes a procedure for Police Extra-Duty, she assured members that it would be presented to City Council for approval. Responding to Mr. Bonar, Mrs. Mitchell indicated that she would work with the Chief Hosfelt to determine the possibility of developing a means to automate payments to resolve some of these issues. Mr. Hare questioned if the City bills all costs associated with providing the Police Extra Duty, such as Workman’s Compensation, administration, etc. Responding, Mrs. Mitchell explained that the Police Department bills for police officers’ wages, plus Worker’s Compensation and the Federal Insurance Contributions Act (FICA) rate. However, she noted that since some grants allow for

COUNCIL RETREAT OF MARCH 22, 2013 PAGE 4 charges only up to a certain amount, there are instances where the City does not recover all costs involving grants. Otherwise, she assured members that the City recovers the costs of labor and benefits associated with police officers but not the administration or vehicle costs, which is one of the reasons for developing a policy that would create a rate that would cover all costs, plus the possibility of a mark-up. STAFFING LEVELS AND RECOMMENDATIONS Referring to Exhibit #4, Mr. Koenig noted that staff had estimated $30M being spent on personnel costs. He advised members that the City’s personnel is its biggest asset and, at the same time, the City’s biggest liability in terms of a single financial payment. As a result, he stated that the City’s biggest investment was its personnel. Mr. Koenig reviewed the FY2013 Annual Operating Budget - Personnel Table (Exhibit #7), indicating that there were a total of 350 full-time and 36 part-time employees. He explained that the handwritten numbers were being proposed for FY2014. He advised members that although there had been an increase in Code Enforcement (from four (4) to five (5) employees), staff transferred an employee from the Inspections Department to Code Enforcement, which resulted in a decrease in personnel for the Inspections Department (from seven (7) to six (6) employees). He stated that the net result of personnel proposed is 345 full-time positions. He explained that there had been requests for additional personnel for those departments that were highlighted. Ultimately, he felt that the City should be able to continue to operate effectively with a total 350 full-time positions if the right people were in the right positions and were focused on their jobs. Mr. Koenig reviewed a Presentation of Staffing Levels and Recommendations (Exhibit #8). In regard to the Pension Plan, he advised members that there were 130 active employees in the defined benefit plan and that new employees are no longer eligible for the defined benefit plan, with the exception of new Police Officers due to their participation in the State Plan. He stated that the Police Department’s request for an Accreditation Manager had been ranked as #3 and that it may not be budgeted for the upcoming year. He explained that as a policy issue, transfer of some of the duties of Police Officers to a civilian employee should be considered. As a result, he advised members that rather than increasing the number of officers, there may be an addition of a civilian position, which would result in more police manpower on the City streets. Responding to Mr. Bonar, Mr. Koenig stated that there had been brief discussions regarding the possibility of shared dispatch operations for the Police and Fire Departments. However, he stated that there were issues regarding the security of the Fire Department, explaining that Fire Dispatchers play a role in allowing access to the facility and maintaining it. He stated that, although this was not an insurmountable issue, there were concerns and advised members that the Fire Department also indicated that this could impact their mission and how they secure their buildings. He felt that there were alternatives that could be evaluated in this regard, explaining that there were examples of other jurisdictions that handle these matters differently than the City. To alleviate the need for additional employees for the Customer Service Department, Mr. Koenig stated that there had been discussions regarding the possibility of installing payment kiosks at 5 East Reed Street and the new Library. In response to Mr. Anderson, Mr. Koenig stated that

COUNCIL RETREAT OF MARCH 22, 2013 PAGE 5 although there would be fees involved, the use of debit/credit cards is a reality of doing business. He noted that staff would like to add in debit/credit card transaction fees and had been discussing how this could be accomplished to accommodate debit/credit card use. Mrs. Mitchell advised members that the fees for the use of debit/credit cards are based on volume of users. Mr. Koenig stated that the ultimate desire was for customers not to be involved in these types of fee transactions and for fees be built into the customer charge or rates. In response to Mr. Hare, Mr. Koenig reminded members that the lock box costs $50,000; however, the use of the lock box eliminated a position in the Customer Service Department. Responding to Mr. Hutchison regarding Electric Department Personnel, Mr. Koenig stated that there were several key positions that were vacant, including the Electric Director, Electric Engineering, Superintendent of Line Crew, etc. He stated his desire to fill these positions; however, he was waiting for the completion of the Valuation Study to obtain direction, explaining that these are very difficult positions to recruit and that there should be a determination if the City is going to sell its Electric Utility before such a process is started. Once City Council provides direction regarding the future of the Electric Utility, staff would be prepared to take appropriate action to begin the process of filling these positions. DISCUSSION ABOUT REVENUES Referring to Exhibit #1, Mr. Koenig reiterated that the City’s revenues are driven by the construction market. He stated that the reason the building permit fees were above what was anticipated was solely due to the construction of the new Dover High School. He explained that the residential and commercial growth component is very important to the City’s General Fund Budget. In addition, he stated that residential and commercial growth drives the impact fees for water and sewer, which help to pay off long-term debt in the water and sewer utility or help offset costs associated with the growth projects in the water and/or sewer utilities. With regard to new revenues, Mr. Koenig stated that although there are potential camera projects in school zones related to speed safety, since the legislation has not been adopted, these monies were not included in the proposed budget. He explained his understanding that there is legislation that would create a pilot program for Wilmington and Dover to put speed cameras in one (1) or more school zones within the City limits, similar to the red light program; however, he stated that the legislation had not received enough votes to get out of committee. He noted that the technology was available to institute such a program. Should this program come to fruition, he would anticipate a spike in revenues originally but then a decline once drivers become aware of the cameras. Mr. Koenig reminded members that there had been discussion regarding the possibility of instituting a hotel tax. He suggested the possibility of working with Kent County regarding this matter, feeling that it would serve as a revenue source for them as well. He advised members that the hotel industry had been adamantly opposed to the tax, explaining that it had allowed them a competitive advantage in securing conventions and similar events. He stated that most areas include a local and county hotel tax and felt that this was a matter that should be further discussed.

COUNCIL RETREAT OF MARCH 22, 2013 PAGE 6 Mr. Koenig stated that property taxes raise significant amounts of money for the City of Dover; therefore, unless members had alternative ideas, in order to address the $718,500 budget deficit in the General Fund, staff would be proposing an increase in the tax rate. Referring to the $718,500 budget deficit, Mr. Koenig advised members that it did not include ambulance service, an increase to the $51,000 for the Downtown Dover Partnership, salary increases for the non-bargaining employees, staffing fees, etc. Once these amounts are included, he anticipated a deficit in the amount of $750,000-$1,000,000. It was his opinion that the City would continue to have a difficult time balancing the General Fund budget if the tax rate were not adjusted, expressing the dire need to stabilize the General Fund. Referring to the Electric Fund, Mr. Koenig stated that there were concerns regarding the City’s commercial and some industrial rates and that he anticipated that members of Council would hear from businesses regarding this issue. He advised members that business owners had indicated that if the electric rate were adjusted, businesses would come to the area, which would bring jobs and residential growth to the City. As previously indicated, he stated that the commercial and residential growth would help mend some of the other issues in the General Fund and the City’s Budget in general. PRIORITIES FOR NEXT YEAR Mr. Koenig reviewed a Presentation - Ambulance Service for the Robbins Hose Fire District (Exhibit #9). He stated that the City’s current ambulance provider is Prime Care and that the contract is effective through calendar year 2015. The current contract includes ambulance service within the City limits; however, he stated that the Robbins Hose Fire District extends beyond the City limits. As indicated on Page 2 of the presentation, he noted that during the last 10 years, ambulance calls had increased from 3,860 in 2002 to 6,599 in 2012. Mr. Koenig stated that as the City has grown, members have discussed the impact on the City’s water system, trash collection, annexation, etc.; however, he did not recall any discussion regarding the impact on some of the City’s life safety issues and emergency services. With reference to the other ambulance service providers, Mr. Koenig explained that he had been made aware of operational problems being experienced. He was advised that these ambulance service providers have a paid ambulance staff that has had to address calls in Dover. When the ambulance responds to an emergency in Dover, ambulance drivers are the same individuals who drive fire trucks. Therefore, if the jurisdiction receives a fire call while on an ambulance run, it reduces the amount of people available to drive fire trucks, which results in a domino effect. Mr. Koenig stated that staff was trying to determine if more coverage is needed in the daytime and questioned if there were a way to reposition the impact on adjoining ambulance service providers. Responding to Mr. Hare, Mr. Koenig stated that staff was working on various concepts and associated costs in order to present a recommendation during budget review.

COUNCIL RETREAT OF MARCH 22, 2013 PAGE 7 Referring to the growth chart (Page 2 of presentation), Council President Leary noted that the increase did not represent the City’s population increase and questioned what was driving the increased calls. Responding, Mr. Koenig stated that the 55 and older community has caused the substantial increase. Mr. Bonar advised members that the legislature was reviewing this matter in an attempt to alleviate some of the costs associated with providing ambulance services. CONCERNS OF COUNCIL MEMBERS Council President Leary noted that concerns had been relayed by members of Council regarding certain issues, as follows: Building Security Referring to a recent shooting at the New Castle County Courthouse, Mr. Lynn explained his concerns regarding building security for the City of Dover, particularly City Hall, specifically as it related to Council and Committee Meetings. He noted that most other governmental buildings in the area had armed security personnel as well as metal detectors and he found it somewhat disconcerting that the City had no security protocols in place for City Hall. Referring to access to the back door of City Hall during City Council Meetings, he suggested that minimally, the back door should be secured so that people would not be permitted to enter or exit at that location. He also suggested that there be a uniformed Dover Police Officer at City Hall, in conjunction with a metal detector or wand, checking individuals before they are permitted to enter the Council Chambers. Mr. Bonar stated the possibility of Homeland Security Funds being available in order to provide some type of security features as suggested. Open Forum Policy Council President Leary noted that often is no one wishing to take advantage of the Open Forum provided to the public 15 minutes prior to each Regular Council Meeting. In addition, he stated that there had been individuals who do not reside in the City of Dover addressing members regarding non-productive issues during this time. He questioned if members feel that the Open Forum should be altered, changed, eliminated, or used only when a request is made in advance. Mr. Hutchison felt that City Council should continue to have an Open Forum segment; however, he suggested that it be held at the conclusion of the Council Meeting rather than prior to the Meeting. He felt that the concerns that had been brought to members during the Open Forum could have been addressed at another time or through other means and suggested that holding it at the conclusion of the meeting would still allow for the public to relay their points of view. Although he understood the suggestion, Mr. Hare explained that offering the Open Forum prior to the Council Meeting provides the public 15 minutes to speak and if the Open Forum were held at the conclusion, there would be no time limit and the Open Forum could become quite lengthy.

COUNCIL RETREAT OF MARCH 22, 2013 PAGE 8 Council President Leary reminded members that a television camera would continue to be on if the Open Forum were held at the conclusion of the Council Meeting and that individuals may speak simply to have that type of publicity. Mr. Lynn explained that the airing of grievances is a fundamental constitutional right protected by the First Amendment, which is not just the freedom of speech but contains five (5) other freedoms, including the right to petition. It was his opinion that the Open Forum provides the public the opportunity to petition and air grievances and relayed reluctance to make any changes whatsoever. Council President Leary questioned support for limiting the use of the Open Forum to only City residents. Responding, Mr. Anderson reminded members that there would be instances where an individual may not live in the City limits but may own property, have businesses, work, worship, etc. within the City limits and should be provided an opportunity to address members of City Council. It was his opinion that the Open Forum had proven beneficial and helpful to members of Council and City staff and that no changes should be made at this time. Mr. Lynn suggested that there be a policy change prohibiting the use of delegation of time. Responding, Council President Leary stated that there could be a simple change to the Open Forum statement that is read aloud. Dover Human Relations Commission Mr. Hutchison noted that the Dover Human Relations Commission (DHRC) consists of 15 members who are appointed for three (3) year terms. He stated that 22 of the appointees quit prior to completing their terms and that there were currently of six (6) vacancies. He suggested that members consider eliminating the DHRC and to allow the State of Delaware Human Relations Commission to handle these matters for the City of Dover. He relayed concerns that there had been periods when the DHRC had not received complaints and began “looking” for complaints, which he feels creates a serious liability for the City. Mr. Hare advised members that the State Human Relations Commission meets only when a complaint is received. He suggested that if the DHRC were retained, it should function in the same manner as the State. Concurring, Mr. Anderson felt that the DHRC has a viable function but that the Commission should not be required to meet every month. He suggested that once a quarter would be more reasonable and if there were an intake issue/complaint needing to be addressed, a meeting could be held to review this. He reminded members that members of the DHRC are not compensated although they are required to meet monthly and felt that there would be more cooperation if they were not required to meet as frequently as currently required. Mr. Dixon relayed his support for the DHRC; however, he agreed that the monthly meeting requirement may be excessive and that a meeting once per quarter would be sufficient.

COUNCIL RETREAT OF MARCH 22, 2013 PAGE 9 Mr. Bonar stated that although he agreed with the suggestion to require the DHRC to meet quarterly rather than monthly, he also agreed with Mr. Hutchison regarding the concept of the City utilizing the State Human Relations Commission for any concerns or complaints. He suggested that the Legislative, Finance, and Administration Committee review this matter and also to consider other committees and commissions to determine if improvements could be made to all. Mr. Hutchison stated his concern with there being 15 members on the DHRC and suggested consideration of reducing the membership to five (5) or seven (7). In response to Mr. Bonar, Mr. Lynn agreed to place this matter on an upcoming agenda; however, he requested that staff develop a presentation to include an historical overview to include its origin and initial mandates, etc. Council President Leary thanked City staff for their assistance in conducting the Council Retreat. By unanimous consent, the meeting adjourned at 5:45 p.m. Thomas J. Leary Council President TJL/TM/jg S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2013\03-22-2013 Retreat.wpd Exhibits Exhibit #1 - Revenue Reports through February 28, 2013 Exhibit #2 - 2013-2014 Fund Summaries Exhibit #3 - Electric Power Supply and Generation Trends for FY12 Budget and FY13 and FY14 Forecasts Exhibit #4 - Personnel Cost Comparison Exhibit #5 - Tampa Police Department Extra-Duty Conditions and Permit Exhibit #6 - Analysis of Police Extra Duty and Law Enforcement Revenues - Non-Extra Duty Exhibit #7 - FY2013 Annual Operating Budget - Personnel Table Exhibit #8 - Presentation of Staffing Levels and Recommendations Exhibit #9 - Presentation - Ambulance Service for the Robbins Hose Fire District

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EXHIBIT #8 Council Retreat of 03/22/2013 EXHIBIT #8 Council Retreat of 03/22/2013

EXHIBIT #9 Council Retreat of 03/22/2013 EXHIBIT #9 Council Retreat of 03/22/2013

SPECIAL COUNCIL MEETING A Special Council Meeting was held on May 6, 2013 at 7:30 p.m. with Council President Leary presiding. Council members present were Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Bonar, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Council staff members present were Mr. Koenig, Police Chief Hosfelt, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda as presented, seconded by Mr. Bonar and unanimously carried. APPEAL FOR PENSION BENEFITS - STEVE WARREN AND DEWEY RAY LAVENDER Members were provided a Committee Action Form (CAF) and support documentation related to the appeal for Pension Benefits (as on file in the Office of the City Clerk), as well as correspondence to Mr. William Pepper, Deputy City Solicitor, dated November 20, 2012 from Wier & Allen, P.A, which was provided by Mr. Steve Warren and Mr. Dewey Ray Lavender (as on file in the Office of the City Clerk). Mr. Scott Koenig, City Manager, reminded members that in September 2012, the City of Dover received a request from the law firm of Wier and Allen, P.A. to immediately grant a pension to Mr. Steve Warren and Mr. Dewey Ray Lavender. In November 2012, this matter was placed on the City Council agenda; however, it was removed at the request of Mr. Wier. When the support for this agenda item was placed on the City's website, Wier and Allen, P.A. charged the City with invasion of privacy and violation of the Freedom of Information Act. In December 2012, a meeting was held with Mr. Wier, City staff, and the City Solicitor to verbally discuss the matter. Since the December 2012 meeting, the law office of Michele D. Allen, LLC has assumed the handling of this matter. In April 2013, Ms. Allen submitted a letter dated April 9, 2013 proposing a resolution to the matter. Mr. Koenig reviewed a brief history of this matter, as follows: Mr. Warren began working for the City of Dover on or about August 26, 1980. Mr. Lavender began working for the City on or about March 17, 1981. Both men remained employed with the City of Dover into the 1996 calendar year and were vested in the City's General Employee Pension Plan. In 1996, Duke Fluor Daniel (D/FD) Operating Services took over the operation of the City’s power plant. The agreement between the City and D/FD provided a variety of options for the affected employees. Some employees, including Messrs. Warren and Lavender, were offered employment with D/FD Operating Services. Both men accepted the offers of employment and received a "sign on" bonus valued at 50% of their unused City sick leave. The balance of the unused City sick leave would be paid at the time of City retirement. Mr. Koenig advised members that on March 5, 1996, Mr. Lavender executed a Statement of Intent/Action with respect to his General Employees' Pension Contribution. He chose the option that provided, as follows: “I am terminating my employment with the City of Dover and am a vested employee. I elect to retain my pension contributions in the Pension Plan and, in accordance with Section 2-190(c) of the General Employees' Pension Plan. I may apply for pension benefits to the General Employees' Pension Board of Trustees upon attaining the age of 65.” Since Mr. Lavender's date of birth is January 24, 1961, he is eligible for a pension on January 24, 2026.

SPECIAL CITY COUNCIL MEETING OF MAY 6, 2013 PAGE 2 Mr. Koenig advised members that on March 12, 1996, Mr. Warren executed a Statement of Intent/Action with respect to his General Employees' Pension Contribution. He chose the option that provided, as follows: “I am terminating my employment with the City of Dover and am a vested employee. I elect to retain my pension contributions in the Pension Plan and, in accordance with Section 2-190(c) of the General Employees' Pension Plan, I may apply for pension benefits to the General Employees' Pension Board of Trustees upon attaining the age of 65.” Since Mr. Warren's date of birth is October 11, 1955, he is eligible for a pension on October 11, 2020. Mr. Koenig noted that in 1996, §2-190(c) of the City of Dover Code of Ordinances provided: “Any participant with a minimum of ten years of continuous service and whose employment is terminated, for reasons other than for cause, prior to the date he becomes eligible for retirement benefits under sections 2-181, 2-182, 2-183 or 2-187 of this code, upon attaining the age of sixty-five (65) years of age, shall be eligible for retirement benefits under the provisions of section 2-185 of this code upon application to the pension board of trustees. The form of the benefit will be based on the formula which was in effect at the time of termination.” He indicated that the current version of this provision is now codified as §2-335(c) of the Dover Code. Mr. Koenig explained that Messrs. Warren and Lavender worked for D/FD Operating Services while that entity operated the power plant and that they participated in that entity's pension plan. When NAES replaced D/FD Operating Services as the operator of the electric plant, Messrs. Warren and Lavender became employees of NAES and participated in the 401(k) available with that company. The plan includes a 50% contribution match. Mr. Koenig indicated that Messrs. Warren and Lavender had not been employees of the City of Dover since March 1996, nor had they received City paychecks or any other benefits provided to City employees. The City had not supervised either man or had control of their work. Mr. Koenig advised members that Messrs. Warren and Lavender were claiming entitlement to early retirement under §2-327 of the Code; however, neither was entitled to such benefit. He explained that such benefits are available only to eligible employees in accordance with §2-327(b) of the Dover Code, and that an eligible employee is defined by Section 2-321 of the Dover Code as a person who is “regularly employed in rendering service to the city on a full-time permanent basis, who is not participating in any other retirement plan to which the City contributes for them, and whose compensation is paid directly by the city. An employee will be considered a full-time employee if he regularly works 40 or more hours each week.” Mr. Koenig indicated that Messrs. Warren and Lavender do not render service to the City of Dover and that they now work for North American Energy Services (NAES). He assured members that they have not worked for the City since March 5, 1996 and March 12, 1996 and do not receive compensation that is paid directly by the City. He stated that Messrs. Warren and Lavender would be eligible to receive a City pension under §2-335(c) of the Dover Code when each reaches age 65. Mr. Koenig explained that Messrs. Warren and Lavender were part of group of employees who were offered employment at the power plant; therefore, any decisions made as a result of the evening’s deliberations would have the potential to affect other former employees in this group.

SPECIAL CITY COUNCIL MEETING OF MAY 6, 2013 PAGE 3 In response to Mr. Hutchison, Mrs. Kim Hawkins, Director of Human Resources, stated that some employees were close to retirement when D/FD took over the power plant and an agreement was made between the City of Dover and D/FD regarding employment for those specific employees. Once those employees reached retirement, they were no longer a part of that agreement. Elaborating, Mr. Koenig stated that some former power plant employees who were in the early-to-mid phase of their careers applied for and were provided positions in another City Department. Mr. Hare questioned the salaries for Messrs. Warren and Lavender when they were employed with the City of Dover. Responding, Mrs. Hawkins stated that in March 1996, the hourly rate for Mr. Lavender was $20.40 and $16.71 for Mr. Warren. Mr. Bonar relayed concerns regarding an incorrect address listed for Mr. Warren on the letter sent to Mr. Warren in 1996 and felt that the document would not be valid due to the improper address. He suggested an interpretation by the City Solicitor regarding this matter. Responding, City Solicitor Rodriguez noted that the letter was signed by Mr. Warren and it was his opinion that the letter was valid. He felt that the address reflected a typographical error. Ms. Michelle Allen, Attorney, 724 Yorklyn Road, Suite 310, Hockessin, Delaware, stated that she represented both Mr. Warren and Mr. Lavender and felt that the facts presented by the City Manager were generally consistent. Referring to Mr. Hutchison’s previous question, she explained that a select seven (7) employees were offered the opportunity to stay and work as City employees, even though they were working at the power plant at the time D/FD took over the contract. She stated that when Mr. Warren and Mr. Lavender received offers from D/FD, they were provided only 24 hours to respond. They were not provided the opportunity to review the contract between the City and D/FD, consult with counsel, or to know that the contract would indicate that the City would reimburse NAES and D/FD dollar for dollar for every penny spent on personnel. More importantly, she stated that neither of her clients were informed at the time that seven (7) select employees were going to be allowed to basically continue to work for the City until they reached their retirement age and became eligible for their City pensions, and then be given the opportunity to continue working at the power plant for D/FD and collect 401(k) and other benefits. Ms. Allen members that her clients were the only two (2) employees that would be affected by their request, since there were only three (3) people who chose to remain in the City’s pension plan. She stated, therefore, that if City Council were to overrule the decision made by the Pension Board and provide Messrs. Warren and Lavender the ability to have what they believed was their rightful City pension, this would not affect anyone else. She advised members that if the matter were not resolved by City Council, her clients would be forced to seek their rights through another entity. Ms. Allen stated that technically these individuals were employees of the City, explaining that the contracts indicated they were being treated as employees. She stated that, according to the new federal administration, the Department of Labor was currently reviewing whether or not employers are actually properly designating people as employees. It was her opinion that Messrs. Warren and Lavender were not properly designated as NAES employees and were City of Dover employees, if all aspects were considered. Ms. Allen reminded members that these employees had devoted 31 and 32 years of service to the City of Dover and felt that they should be entitled to the same pension rights that were afforded to those select seven (7) employees.

SPECIAL CITY COUNCIL MEETING OF MAY 6, 2013 PAGE 4 Ms. Allen noted that under §2-342 of the Dover Code, City paramedics were transferred to the County and that it clearly stated that the City paramedic employees who were transferred would be eligible and remain in the City pension plan. She felt that this situation was the same as the situation involving her clients, Messrs. Warren and Lavender, and indicated that they were absolutely entitled to the pension benefits. She advised members that her clients were willing to come to some sort of a compromise so that this matter did not have to be pursued through the courts. If this matter were to go before the court and the court should rule that all of those working at the power plant were actually City of Dover employees, she assured members that this would have a greater implication. Ms. Allen reiterated that the matter involving her clients was an issue of fairness, reminding members that Mr. Lavender and Mr. Warren were the only two (2) employees remaining, and that they were not provided same information that the select seven (7) employees received. She disagreed with the determination of the City Manager, explaining that in accordance with the City’s definitions, an employee’s eligibility for pension benefits is determined by whether or not they are rendering full-time services to the City of Dover. Ms. Allen stated that prior to D/FD and NAES contracts, Mr. Lavender and Mr. Warren were performing services identical to those that they are performing today. As to whether or not their compensation was being paid directly by the City, Ms. Allen reminded members that City Council approves a budget every year which reflects that their salaries are paid dollar for dollar, including over-time, uniforms, tools, equipment, etc. She explained that this information would be considered by the courts in making a determination as to whether or not Messrs. Warren and Lavender were employees of the City. In addition, she advised members that, in accordance with Section 3.6 of the NAES Contract, it was clear that the City maintains control over the site personnel at NAES and the plant manager, who supervises these employees, must receive approval by the City. In response to Mr. Hare, Ms. Allen stated that although City management could not directly dismiss an employee at the power plant, they could certainly control employees through the plant manager, who is selected at the approval of the City. In addition, the City has control over the salaries provided to these employees. City Solicitor Rodriguez indicated that, in accordance with the agreements between the City and D/FD and NAES, the City reimburses for salary and would have control over those employees indirectly. Elaborating, Mr. Koenig explained that NAES submits a budget to the City that includes a listing of personnel and requires the approval of City Council. He noted that some of the power plant employees are covered by an IBEW union that negotiates separately from the City’s IBEW and that the City is not privy to those negotiations. Responding to Mrs. Williams, Mr. Koenig reminded members that the City hired NAES to provide operating services for the power plant in accordance with the City’s energy needs and PJM grid. Mr. Bonar noted that if a private contractor were hired by the State of Delaware to perform work for the State of Delaware, although they would receive payment from the State of Delaware, the private contractor would not be considered an employee. It was his opinion that this scenario would be the same for those employees working at the power plant. Responding, Ms. Allen stated that several and various factors are considered when determining if an individual is considered an employee.

SPECIAL CITY COUNCIL MEETING OF MAY 6, 2013 PAGE 5 Mr. Lynn confirmed that the manner in which the Department of Labor is approaching the definition of employee is currently in controversy. He stated his personal experience in litigating cases with regard to independent contractors, explaining that the State applies a three (3) factor test to determine if an individual is an employee or an independent contractor and that the Internal Revenue Service (IRS) has a 19-part test. He questioned why these employees were now seeking a pension and when they were first eligible for pension benefits from the City. Responding, Ms. Allen stated that Messrs. Warren and Lavender could have begun receiving pension benefits after 25 years of service. In 1996, Mr. Warren had 14 years of employment with the City and Mr. Lavender 15 years; therefore, Mr. Warren indicated that he needed nine (9) more years (until 2006) and Mr. Lavender would have needed ten (10) more years (until 2007) to be eligible for retirement. In response to Council President Leary, Mr. Koenig indicated that the Pension Board had not considered the requests of Messrs. Warren and Lavender. Ms. Allen advised members that both Messrs. Warren and Lavender participated in the 401(k) plan offered by the D/FD and NAES. Responding to Mr. Lynn, City Solicitor Rodriguez confirmed that the request should be considered by the Pension Board prior to any further consideration by City Council, explaining that the decision of the Pension Board could be appealed to City Council. Mr. Koenig explained his understanding that the current function of the Pension Board is to review plan assets and investments rather than reviewing retirement requests (pensions), since pension eligibility is now based on the Dover Code. Based on the provisions of the Code, he assured members that Messrs. Warren and Lavender did not meet the eligibility requirements to receive a pension. He stated that, according to the Deputy City Solicitor, presentation to City Council was the next step for consideration of the requests of Messrs. Warren and Lavender. City Solicitor Rodriguez noted that he was aware of the recent decision made by the Deputy City Solicitor regarding the role of the Civilian Pension Board and relayed his concurrence with the decision to take retirement requests from the administrative realm of the Pension Board and bring them to City Council for an appeal. Mr. Lavender, Jr., 1398 Bunker Hill Road, Middletown, advised members that he had been an employee of the power plant for 32 years, currently serving as the Operating Supervisor, and serves on the Management Team. He advised members that he had access to the City’s HTE system, which provides critical inventory and financial tools of the City. It was his feeling that if he were not a dedicated or important employee of the City, he would not be provided access to such information. Mr. Lavender stated that in 1996, he and Mr. Warren were not aware that the seven (7) select employees would be afforded an opportunity to retire and receive a City pension after 25 years of service. He explained that he served as an Operating Supervisor and an exempt, managerial employee for the City of Dover and was not afforded this same opportunity or anything similar. Mr. Lavender felt that he, along with Mr. Warren, were discriminated against because, as vested employees of the City, having more than 10 years of service, they should have been afforded the same offer as those employees with 20 years (the select 7). He noted that the D/FD Contract was for 10 years and at its conclusion he and Mr. Warren would have had their 25 years of service; therefore, he questioned why the select seven (7) were singled out and afforded such an opportunity rather than all vested employees (those with more than 10 years of service).

SPECIAL CITY COUNCIL MEETING OF MAY 6, 2013 PAGE 6 Referring to the City’s insurance provider (Excel Insurance), Mr. Lavender stated that the City’s bond rating went from average to above average due to the long-term employees. In response to Mr. Lynn’s questions, he stated that he and Mr. Warren were not made aware of the select seven (7) until one (1) of them, who served as a Maintenance Coordinator, retired in 2008. He stated that he assumed the responsibilities of that position for almost a year until it was filled and at that point Mr. Lavender discovered the letter that was written in 1996. It was then that he began researching the matter in more detail. Mr. Lynn questioned the transparency of the action taken regarding the seven (7) individuals who were afforded the opportunity to continue to work for the City. Responding, Mr. Koenig stated that the contractual negotiations between the City and D/FD were handled by Mr. Jim O’Connor, former City Manager, Mr. Bruce Andrews, former Human Resources Director, and Mr. Kirk Betts (Power Supply Attorney). Although there was a process for privatizing the power plant, he was not aware of the specific discussions regarding the seven (7) employees. In response to Mrs. Williams, Mrs. Traci McDowell, City Clerk, assured members that if this matter had been discussed at a Council Meeting, there would be minutes; however, she was not aware of the process that was taken at that time. Having been a member of Council in 1996, Council President Leary stated that he did not recall Council discussing specific issues involving the employees. Noting that there may be a “paper trail” regarding the matter, Mr. Bonar felt that members of Council may not have all the information necessary to take action at this time. He requested that Council be given the opportunity to discuss this matter with the City Solicitor and the Human Resources Director in private. Recalling the process, Mr. Hutchison stated that during the contract negotiations with the City Manager and the outside contractor, City Council, the Mayor, and City staff made a business decision regarding the power plant. As a result of the study and evaluation, it was determined that the City would enter into a long-term agreement with a private company, which resulted in the partnership between the City and D/FD. He stated that the decision was made, due to economic reasons, that the City would no longer continue in the electric business as it related to operations management. He assured members that there was much discussion regarding this matter. Responding to Mr. Hare, Mr. Lavender reiterated that he was not given ample time to assess the situation when he received the employment letter in 1996. He advised members that several employees who were paid by NAES through the City are receiving City pensions and also collecting from 401(k) plans. He also advised members that when the power plant was assumed by D/FD, there was no change in the staff; City employees continued to serve in their positions. Mr. Bonar moved to recess into executive session to discuss personnel and legal issues, seconded by Mrs. Williams and carried by a vote of six (6) yes (Dixon, Bonar, Williams, Hare, Hutchison, and Leary), two (2) no (Lynn and Perza), and one (1) absent (Anderson). Meeting recessed at 8:34 p.m. and reconvened at 9:02 p.m.

SPECIAL CITY COUNCIL MEETING OF MAY 6, 2013 PAGE 7 Mr. Perza moved to approve staff’s recommendation to deny the pension request of Mr. Warren and Mr. Lavender until they attain the age of 65, seconded by Mrs. Williams and carried by a unanimous roll call vote (Anderson absent). LETTER OF SUPPORT FOR H.B. 197 - AN ACT TO AMEND TITLE 21 OF THE DELAWARE CODE RELATING TO VEHICLE SPEED MONITORING SYSTEM Police Chief Hosfelt advised members that he had been talking with Senator Brian Bushweller, who had agreed to sponsor H.B. 197 - An act to amend Title 21 of the Delaware Code relating to vehicle speed monitoring system, if City Council supported the legislation. He explained that H.B. 197 would establish a two (2) year pilot program that would authorize any Delaware police agency to initiate camera and video enforcement of speed limits within one (1) mile of any work or school zone. He stated that the system would work similar to the red light camera enforcement program by producing recorded images of motor vehicles traveling at a speed of 11 miles over the posted speed limit. Violations would be subject to a civil assessment not to exceed $50 and the procedures for issuing, contesting, and paying a notice of violation would be the same as for traffic light signal violations. Police Chief Hosfelt indicated that the violations would be civil in nature and not subject to points or made a part of an individual’s driving records. Responding to Mrs. Williams, Police Chief Hosfelt stated that the costs would be similar to those of the red light program, whereby the Delaware Department of Transportation (DelDOT) would solicit bids and all equipment would be furnished by the vendor. The only cost for the City would be the work required to approve the violations. Regarding the locations, he felt that the cameras could be installed in all school zones. He stated that there were currently five (5) school zones where the City’s motorcycle units run enforcement, noting that there were two (2) other school areas that were not being enforced since there were no children walking to these schools. Mr. Hare questioned if the system would be in operation when school was not in session. Responding, Police Chief Hosfelt stated that he did not know the answer; however, he noted that there were seven (7) school zones, two (2) of which had signs with restrictions “when children are present”; the other five (5) did not. He stated that he would clarify the times in which the monitoring system would be in operation. Police Chief Hosfelt noted that the State of Maryland had the system in work zones and stated that he knew from his own experience that the system works. Mr. Bonar cautioned staff not to consider the anticipated revenues in the budgeting process if the program were approved and that they consider it as money “found.” Mr. Hare moved to approve staff’s recommendation to support H.B. 197, seconded by Mr. Bonar and carried by a unanimous roll call vote (Anderson absent). [Clerk’s Office Note: Subsequent to the City Council Meeting, it was brought to the attention of the Clerk’s Office that the version of the legislation that was received and provided to members (H.B. 197) was last year’s legislation. The current legislation, a proposed Senate Bill (Exhibit 1) was distributed to members. This legislation differed from the previous bill in that it stated that the

SPECIAL CITY COUNCIL MEETING OF MAY 6, 2013 PAGE 8 pilot program pertains only to Dover and Wilmington (not the entire State) and was sponsored by Senators Bushweller and Ennis and Representatives Bennett, Mitchell, and Scott. There being no objections from Council, a letter of support for the proposed legislation from the City of Dover (Exhibit 2) was forwarded to Senator Bushweller.] Mr. Hare moved for adjournment, seconded by Mr. Bonar and unanimously carried. Meeting adjourned at 9:10 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Special Meeting of May 6, 2013, are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM/jg S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2013\05-06-2013 SPECIAL (revised 07-18-2013 to Include Documents on File).wpd Exhibits Exhibit #1 - Proposed Senate Bill - Video Speed Enforcement Program Exhibit #2 - Letter of Support to Sen. Brian Bushweller - Vehicle Speed Monitoring Systems

EXHIBIT #1 Special Council Meeting of 05/06/2013 SPONSOR: Sen. Bushweller DELAWARE STATE SENATE 147th GENERAL ASSEMBLY SENATE BILL NO. AN ACT TO AMEND TITLE 21 OF THE DELAWARE CODE RELATING TO VEHICLE SPEED MONITORING SYSTEMS BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF DELAWARE: 1 Section 1. Amend §4101, Title 21 of the Delaware Code by making insertions as shown by underlining as 2 follows: 3 “(e) Video Speed Enforcement Pilot Program. - - 4 (1) There is hereby established a video speed enforcement pilot program. The pilot program shall permit 5 the City of Dover and the City of Wilmington police agencies, within the limits of their respective jurisdictions, to 6 install and operate, or contract for the installation and operation of, vehicle speed monitoring systems within one- 7 quarter mile of any work zone and/or school; provided, however, that in the event of installation on state- 8 maintained streets or roads, the Department of Transportation must first have approved such installation. Pursuant 9 to the pilot program, the Department of Public Safety and/or the governing body of the City of Dover and the City 10 of Wilmington may provide, by regulation or ordinance, for the establishment of a program imposing monetary 11 liability on the owner of a motor vehicle for failure to comply with specific speed limits in accordance with the 12 provisions of this subsection. For purposes of this subsection, the term “Court” shall refer to the Justice of the 13 Peace Courts. 14 (2) Liability -- The owner or operator of a vehicle which has failed to comply with a specific speed limit, 15 as evidenced by information obtained from a vehicle speed monitoring system, shall be subject to a civil or 16 administrative assessment not to exceed $50; provided, however, that the City of Dover and the City of 17 Wilmington may provide for an additional assessment not to exceed: $10 if the civil or administrative assessment 18 is not paid within 20 days; $20 if the assessment is not paid within 45 days; and $30 if the assessment is not paid 19 within 90 days. Court costs or similar administrative fees, not to exceed $35, may also be assessed against an 20 owner or operator who requests a hearing to contest the violation and is ultimately found or pleads responsible to 21 the violation, or who fails to pay or contest the violation in a timely manner. No assessments or court costs other 22 than those specified in this subsection shall be imposed. A violation for which a civil assessment is imposed under 23 this subsection shall not be classified as a criminal offense and shall not be made a part of the driving record of the 24 person upon whom such liability is imposed, nor shall it be used for insurance purposes in the provision of motor Page 1 of 5 SD; ; : TGW : CBK 4761470018

25 vehicle insurance. Assessments collected as a result of a vehicle speed monitoring system shall be paid to either 26 the City of Dover or the City of Wilmington, depending on which controlled and operated the monitoring system. 27 (3) Definitions -- For purpose of this subsection only: 28 a. "Owner" means the registered owner of such vehicle on record with this or any other state; 29 provided, however, that in the event that the owner is a vehicle leasing company, the "owner" for 30 purposes of this subsection shall mean the person shown on the records to be the lessee of such 31 vehicle. Vehicle rental companies are excluded from the definition of "owner." 32 b. "Vehicle speed monitoring system" means a mobile or fixed device with one or more motor 33 vehicle sensors producing recorded images of motor vehicles traveling at speeds at least 11 miles 34 per hour above the posted speed limit. 35 (4) Summons and notice of violation -- Notwithstanding any other provision of the Delaware Code, a 36 summons for a violation of this subsection may be executed by mailing a copy thereof by first class mail to any 37 Delaware resident or nonresident at the address of the owner of the vehicle as shown on the records of the Division 38 of Motor Vehicles of this or any other state, as appropriate. For purposes of this subsection, any nonresident owner 39 or operator of any motor vehicle which is operated or driven on public streets, roads, turnpikes or highways of this 40 State is deemed to have submitted to the jurisdiction of the Delaware courts. Collection actions, including default 41 judgment and execution, may proceed based upon jurisdiction obtained through the mailing by first class mail of a 42 summons and subsequent court notices pursuant to this subsection. Every initial mailing shall include the: 43 a. Name and address of the owner of the vehicle; 44 b. Registration number of the motor vehicle involved in the violation; 45 c. Violation charges; 46 d. Location where the violation occurred; 47 e. Date and time of the violation; 48 f. Copies of 2 or more photographs, microphotographs or other recorded images taken as proof 49 of the violation; 50 g. Amount of the civil assessment imposed and the date by which the civil assessment must be 51 paid; 52 h. Information advising the summonsed person of the manner, time and place by which liability 53 as alleged in the notice may be contested, and warning that the failure to pay the civil assessment 54 or contest liability in a timely manner is an admission of liability and may result in a judgment 55 being entered against the summonsed person and/or the denial of the registration or the renewal 56 of the registration of any of the owner's vehicles; and Page 2 of 5 SD; ; : TGW : CBK 4761470018

57 i. Notice of the summonsed person's ability to rebut the presumption that the summonsed person 58 was the operator of the vehicle at the time of the alleged violation and the means for rebutting 59 such presumption. 60 (5) Payment by voluntary assessment -- Persons electing to pay by voluntary assessment shall make 61 payments to the entity designated on the summons for payment. Such entity may be the Justice of the Peace Court, 62 or an entity designated by the Court, the Department of Public Safety, or by the City of Dover or the City of 63 Wilmington which controlled and operated the monitoring system. Procedures for payment under this subsection 64 shall be as provided by court rule or policy directive of the Justice of the Peace Court, or by regulation, code or 65 ordinance of the City of Dover or the City of Wilmington, and shall be in lieu of the procedures set forth in § 709 66 of this title. 67 (6) Procedures to contest the violation -- A person receiving a summons pursuant to this subsection may 68 request a hearing to contest the violation by notifying, in writing, the entity designated on the summons within 20 69 days of the receipt thereof. Upon receipt of a timely request for a hearing, a civil hearing shall be scheduled and 70 the defendant notified of the hearing date by first class mail. A civil hearing shall be held by the Justice of the 71 Peace Court or such other entity designated by the City of Dover or the City of Wilmington on which controlled 72 and operated the monitoring system. The hearing may be informal and shall be held in accordance with Justice of 73 the Peace Court rules or by regulation, code or ordinance of the City of Dover or the City of Wilmington which 74 controlled and operated the monitoring system. Additional administrative collection processes may be established 75 by Court rule, policy directive, regulation, code or ordinance, as applicable. Costs for such hearing shall not be 76 assessed against the prevailing party. There shall be no right of transfer to the Court of Common Pleas. 77 (7) Failure to pay or successfully contest the violation -- If the owner, or an operator identified by the 78 owner, fails to pay the civil penalty by voluntary assessment, request a hearing within the required time or submit 79 an affidavit stating that the owner or operator identified was not the driver, the Division of Motor Vehicles may 80 refuse to renew the registration of the owner's vehicle operated at the time of the violation. If the owner or an 81 operator identified by the owner is found responsible at a hearing and fails to pay as ordered, or requests a hearing 82 and fails to appear, the Division of Motor Vehicles shall suspend the license of the owner or operator. Upon 83 receiving a record of failure to comply, the clerk may enter a civil traffic judgment against the owner or operator in 84 the amount of the civil penalty, costs, and any applicable penalty amounts, giving credit for any amount paid. Such 85 judgment may, upon motion, be transferred by the Court to the civil docket. Any judgment so transferred may be 86 executed and enforced or transferred in the same manner as other judgments of the Court and the City of Dover 87 and the City of Wilmington shall have authority to seek such execution, enforcement or transfer. Page 3 of 5 SD; ; : TGW : CBK 4761470018

88 (8) Proof of violation – Proof of a violation of this subsection shall be evidenced by information obtained 89 from a vehicle speed monitoring system authorized pursuant to this subsection. Any photographs, 90 microphotographs, videotape or other recorded images evidencing such a violation shall be available for inspection 91 in any proceeding to adjudicate liability for such violation. A certificate, or facsimile thereof, issued by a 92 technician employed to operate the vehicle speed monitoring system and based upon such employee’s inspection 93 of photographs, microphotographs, videotape or other recorded images produced by a vehicle speed monitoring 94 system, shall constitute prima facie evidence of the facts contained therein if: 95 (i) the technician has successfully completed training by the manufacturer of the vehicle speed 96 monitoring system in the procedures for setting up and operating the system; and 97 (ii) a log is maintained for each day that a vehicle speed monitoring system is in use stating that any 98 manufacturer specified self-tests were successfully performed prior to the system’s use; and 99 (iii) the vehicle speed monitoring system has undergone an annual calibration check by an independent 100 calibration laboratory which has issued a signed certificate of calibration after each annual calibration 101 check. 102 (9) Presumptions -- The owner of any vehicle found to be in violation of this subsection shall be held 103 prima facie responsible for such violation in the same manner as provided for under § 7003 of this title, unless the 104 owner can furnish evidence that the vehicle was, at the time of the violation, in the care, custody or control of 105 another person. Such presumption shall be rebutted if the owner: 106 a. Furnishes an affidavit by regular mail to the entity indicated on the summons stating that the owner was 107 not the operator of the vehicle at the time of the alleged violation and provides the name and address of 108 the person or company who leased, rented or otherwise had the care, custody or control of the vehicle, or 109 attaches a certified copy of a police report showing that the vehicle or license plate(s) thereof had been 110 reported to the police as stolen prior to the time of the alleged violation; or 111 b. Provides proof in court or to the entity handling the administrative appeal process that the owner was 112 not the operator of the vehicle at the time of the alleged violation or that the owner failed to comply with 113 the traffic signal either in order to yield the right-of-way to an emergency vehicle or as part of a funeral 114 procession. 115 A summons may be issued to a person identified by affidavit or evidence in court as the actual operator of 116 the vehicle shown to have violated the specific speed limit. There shall be a presumption that any person 117 so identified was the driver at the time of the violation. Such presumption, however, may be rebutted as 118 described in this paragraph. Page 4 of 5 SD; ; : TGW : CBK 4761470018

119 (10) Notwithstanding any other provision in this subsection, if the motor vehicle which is recorded by a 120 vehicle speed monitoring system failing to comply with a specific speed limit is commercially licensed, then the 121 owner of that vehicle shall be sent notice of the date, time and location of the violation with 2 photographs thereof. 122 Within 10 days of the receipt of said notice, the owner of the vehicle shall provide the entity which issued the 123 summons with the name and address of the driver of the vehicle at the date, time and location of the violation and, 124 within the same time period, shall provide the driver of the vehicle with the photographs of the violation. After 125 receipt by the entity which issued the summons of the name and address of the driver of the vehicle at the time of 126 the violation, the driver of the vehicle shall be prima facie responsible for such violation in the same manner as 127 provided for under § 7003 of this title and shall be subject to the provisions of this subsection. Failure of the owner 128 of the vehicle found to be in violation of this subsection to provide the name and address of the driver at the time 129 of the violation within the period prescribed shall cause the owner to be held responsible as set forth in paragraph 130 (4) of this subsection. 131 (11) Any person found responsible for a violation of this subsection shall have a right of appeal only in 132 those cases in which the civil penalty imposed exceeds $75.00, upon giving bond with surety satisfactory to the 133 judge before whom such person was found responsible. Such appeal must be taken and bond given within 15 days 134 from the date the person was found responsible. The filing of an appeal shall operate as a stay or supersedeas of 135 all proceedings in the court below in the same manner that a certiorari from the Superior Court operates. The 136 taking of such appeal shall constitute a waiver by the appellant of the appellant's right to a writ of certiorari in the 137 Superior Court. Additional penalty assessments for late payment/response pursuant to subsection (2) of this section 138 shall be included in calculating the amount of the civil penalty for purposes of determining the right to an appeal.” 139 Section 2. The provisions of this act shall automatically sunset and cease to be effective 2 years after enactment 140 unless legislation to continue the pilot program is enacted. SYNOPSIS This Act establishes a 2 year pilot program which authorizes the City of Dover and the City of Wilmington police agencies to initiate camera and video enforcement of speed limits within ¼ mile of any work zone and/or school. Similar to the red light cameras currently in use in this State, the vehicle speed monitoring systems authorized under the pilot program will produce recorded images of motor vehicles traveling at least 11 miles per hour above the posted speed limit. Violations shall be subject to a civil assessment not to exceed $50.00, and the procedures for issuing, contesting and paying a notice of violation shall be the same as for traffic light signal violations. Violations are civil in nature and are not subject to points or made a part of a person’s driving record. Author: Senator Bushweller Page 5 of 5 SD; ; : TGW : CBK 4761470018

EXHIBIT #2 Special Council Meeting of 05/06/2013

REGULAR COUNCIL MEETING The Regular Council Meeting was held on May 28, 2013 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Dixon, Mr. Lynn, Mr. Perza (arrived at 7:33 p.m.), Mr. Slavin, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Mr. Anderson was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Bonar declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. The invocation was given by Councilman Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Council President Bonar indicated that staff requested the deletion of Item #10 - Proposed Resolution No. 2013-17 Authorizing Signatures for Banking Services. Mr. Hutchison moved for approval of the agenda as amended, seconded by Mr. Dixon and unanimously carried. Mr. Hare moved for approval of the consent agenda as presented, seconded by Mrs. Williams and carried by a unanimous roll call vote (Anderson and Perza absent). ADOPTION OF MINUTES - ANNUAL COUNCIL MEETING OF MAY 13, 2013 The Minutes of the Annual Council Meeting of May 13, 2013 were unanimously approved by motion of Mr. Hare, seconded by Mrs. Williams and bore the written approval of Mayor Carey. SET PUBLIC HEARING - ELECTRIC FUND BUDGET A public hearing on the Electric Revenue Fund Budget is required for compliance with Section 505 of the 1993 Electric Revenue Refunding Bond Issue (Refunding 1985 Electric Revenue Bond) prior to adoption of the budget. Staff recommended that the public hearing be set for June 10, 2013 at 7:30 p.m. Mr. Hutchison moved to set a public hearing for June 10, 2013 at 7:30 p.m. for the 2013/2014 City of Dover Electric Fund Budget, seconded by Mr. Hare and unanimously carried. VIOLATION OF DANGEROUS BUILDING ORDINANCE - 92 ORCHARD AVENUE (GARAGE ONLY), OWNED BY JUAN M. CALLAZO (Emergency Case) In accordance with Chapter 22 - Buildings and Building Regulations, Article XI - Dangerous Buildings, Sec. 22-388 - Emergency cases, of the Dover Code, in cases where it reasonably appears that there is an immediate danger to the life or safety of any person, unless a dangerous building is

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 2 immediately repaired, vacated and closed, or demolished, the building inspector shall report such facts to the council, which may cause the immediate repair, vacation, or demolition of such dangerous building. Mrs. Ann Marie Townshend, Director of Planning, Community Development, and Recreation, provided a chronological history and presentation on the conditions of the property located at 92 Orchard Avenue (garage only), owned by Juan M. Collazo (Exhibit #1). She noted that the property consists of a one (1) story wood-framed detached garage and that the structure was vacant and had no utilities. The dwelling was condemned as unfit for human habitation on May 14, 2013 due to the degree of deterioration of the structure. The exterior wall facing west has visible deterioration from water damage and, due to the extensive deterioration, the structure appears as though it has the possibility of imminent collapse. Due to the concern of the potential for collapse, this was brought forward as an emergency case. Mrs. Townshend indicated that the case regarding concerns of the garage was opened in October 2012 and that an extension was given to the property owner until January 2013. She stated that although the owner indicated he would proceed with demolition in April 2013, to date, no demolition permit has been issued nor has there been any progress. She noted an error in the PowerPoint presentation and advised members that there were no police complaints or outstanding charges related to this property. Staff recommended that City Council: 1) declare this building and all accessory structures on this property dangerous; 2) order the property repaired or demolished by June 8, 2013 by the owner or equity owner at their own risk; 3) order the Building Inspector to cause the repair or demolition of the structures if not completed by the owner within five (5) days of the date established by City Council; and 4) order the City Manager with the assistance of the City Solicitor to cause the cost of repairs or demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. Council President Bonar declared the public hearing open. Property owner, Mr. Juan M. Collazo, 92 Orchard Avenue, advised members that staff was incorrect in their report, explaining that he had obtained a demolition permit. In accordance with the demolition permit, he stated that neighbors must be notified in writing. Mr. Collazo noted that the structure is located off the side of the street, at a dead-end, and not accessible to the public. He stated that just prior to him demolishing the structure, the City placed notices on the garage indicating that no action whatsoever could be taken on the property, which is why the demolition had not been done. Responding to Mr. Lynn, Mr. Collazo stated that he agrees that the garage needs to be demolished and that it is his desire to do so.

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 3 In response to Mr. Hare, Mr. Collazo requested that the City provide him 20 days to have the garage demolished. He confirmed that changing the date of the order for the property to be repaired or demolished from June 8th to June 18th would be sufficient. Responding to Mrs. Williams, Mrs. Townshend stated that although there was discussion regarding the property owner obtaining a demolition permit, she was not advised that he had done so. Mr. Collazo indicated that, to his recollection, the permit was issued on May 2, 2013. Mrs. Townshend assured members that she can verify that the permit was issued and explained that the condemnation notice placed on the garage by the City was not intended to stop the demolition of the building but rather to assure the structure was not utilized. She indicated that notification to neighbors could be required if there is concern that a property being demolished would be close to a property line and affect a neighboring property. Mr. Collazo advised members that the disconnection of utilities involved more than just requesting the utility companies to disconnect service, explaining that he had to obtain an electrician, plumber, etc., to totally disconnect such services. There being no one else wishing to speak, Council President Bonar declared the public hearing closed. Mr. Slavin moved to defer this matter for two (2) weeks to provide the property owner and City staff the opportunity to resolve the issue. The motion was seconded by Mrs. Williams. In response to Mr. Perza, Mrs. Townshend indicated that a demolition permit is good for six (6) months. The motion to defer the matter for two (2) weeks to provide the property owner and City Staff the opportunity to resolve the issue was carried by a roll call vote of seven (7) yes, one (1) no (Perza), and one (1) absent (Anderson). PUBLIC HEARING - VIOLATION OF THE DANGEROUS BUILDING ORDINANCE - 528 FULTON STREET, OWNED BY FREDDIE E. WILSON AND RANAE A. BARLOW A public hearing was duly advertised for this time and place to consider a violation of the Dangerous Building Ordinance at 528 Fulton Street, owned by Freddie E. Wilson, Ranae A. Barlow, and others. Mrs. Ann Marie Townshend, Director of Planning, Community Development, and Recreation, provided a chronological history and presentation on the conditions of the property located at 528 Fulton Street (Exhibit #2). She explained that the property consists of a one (1) story, wood-framed, single-family home and that the dwelling was condemned as unfit for human habitation on December 14, 2012 due to the degree of deterioration of the structure. She noted that the home had numerous windows and doors boarded, with possible structural damage to part of the rear roof. Currently, the structure is vacant with no utilities and in a serious state of disrepair. Staff recommended that City Council: 1) declare this building and all accessory structures on this property dangerous; 2) order the property repaired or demolished by June 28, 2013 by the owner or equity owner at their own risk; 3) order the Building Inspector to cause the repair or demolition of

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 4 the structures if not completed by the owner within 10 days of the date established by City Council; and 4) order the City Manager with the assistance of the City Solicitor to cause the cost of repairs or demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. Responding to Mr. Lynn, Mrs. Townshend stated that the “other” property owners are: Juanita Cooper, Wayne J. Cooper, Oliver Cooper, and the Kent County Tax Office, which includes not only property owners but lien holders as well. Council President Bonar declared the public hearing open. There being no one present wishing to speak during the public hearing, Council President Bonar declared the public hearing closed. Mr. Hare moved that the structure located at 528 Fulton Street be declared a dangerous building and subject to demolition, as recommended by staff. The motion was seconded by Mr. Hutchison and carried by a unanimous roll call vote (Anderson absent). EVALUATION OF PROPOSALS - UNDERGROUND UTILITY LOCATING SERVICES Mr. Scott Koenig, City Manager, advised members that the City of Dover is a member of the Utilities Service Protection Center of Delmarva, Inc., also known as Miss Utility, which is an organization that receives excavation requests from all parties and notifies the facility owners of locating requests in the City’s service area. Currently, the City of Dover utilizes W Locco, LLC as its sole locating contractor. Mr. Koenig stated that proposals were solicited for underground utility locating services, with three (3) responses received. These proposals were evaluated based on work experience with locating water, wastewater, electric, and fiber lines; safety record; ability to meet response time; cost; geographical knowledge of Dover; ability to handle all aspects of ticketing and contractors and ability to sustain locators. He stated that the proposer, W Locco, was evaluated the highest and submitted the lowest cost proposal. He assured members that the contractor would be responsible for locating underground utilities owned by the City of Dover and will be liable for damaged utilities due to incorrect locating. In addition, the contractor will manage the Miss Utility ticket process, which includes receiving the tickets directly from Miss Utility, marking the involved utilities, and entering the information on the web-based reporting system. Dover will be responsible for providing the contractor with periodic updated prints and files of newly installed utilities. Mr. Koenig indicated that the proposals had two (2) methods of billing - the first was a price per ticket, and the second was an hourly rate. Staff concluded that the hourly rate would be the cheaper option, noting that historical data indicated that W Locco can process roughly thirty (30) tickets per day and, based on W Locco’s proposed hourly rates, this would equate to $232/day. If the per ticket method were utilized, the same thirty (30) tickets would cost the City $405. The proposed contract from W Locco is for a period of one (1) year with two (2), one (1) year extensions and includes an annual increase of 2% the second year and 1% in the third year. Members were provided a summary of the hourly expense from each proposer. For informational purposes, members were advised that

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 5 over the last three (3) calendar years (2010-2012), the average cost for using W Locco, LLC has been $63,308 and, based upon the proposal, this cost would be $65,569. Staff estimated that hiring two (2) full time employees with benefits, equipment, and a vehicle would cost the City $145,468. Staff recommended awarding a one (1) year contract with the option for two (2), one (1) year extensions to W Locco, LLC, as per the proposal submitted in response to RFP #13-0032COD. In response to Mr. Perza, Mr. Koenig stated that the option to renew is the City’s and that there would be a three (3) to six (6) month notification period since the City would need to re-bid for the services. Mrs. Williams moved for approval of staff’s recommendation to award a one (1) year contract for providing underground utility locating services, with the option for two (2), one (1) year extensions, to W Locco, LLC. The motion was seconded by Mr. Hutchison and carried by a unanimous roll call vote (Anderson absent). REVISION TO THE GARRISON OAK TECHNICAL PARK PROFESSIONAL SERVICES CONTRACT Mr. Scott Koenig, City Manager, reminded members that in 2009, the City of Dover’s Economic Development Office solicited Requests for Proposals (RFP) for engineering services related to the future development of Garrison Oak Technical Park. Land planning and engineering design of the subdivision had been ongoing since then. He advised members that additional costs had been identified related to tasks necessary to bring the project to completion which were not included in previous proposals, as follows: 1) separate water line installation package to meet Garrison Energy Center construction schedule; 2) wastewater coordination and analysis; 3) right-of-way stakeout for farmer to start planting; 4) additional hydrology/hydraulic analysis to model final design characteristics and basin changes since original design four (4) years ago; 5) geotechnical evaluation in proposed roadway to better define scope of work for bid specification to minimize change orders; 6) recordation of the final subdivision plat reflecting all necessary utility parcels and easement changes; and 7) development of bid specification package and provision of consulting assistance during bid process. Mr. Koenig also reminded members that in September 2009, City Council authorized $322,100 for the engineering services contract with Becker Morgan Group. He stated that two (2) of the original tasks were eliminated from the contract, reducing the contract value to $289,500. In August 2012, City Council authorized an additional $88,000 to address utility design changes and environmental considerations, for a current approved total of $377,500. Members reviewed a table outlining each engineering task in terms of the original contract cost, amendments previously accepted by City Council, and the proposed amendments presented for consideration. Staff recommended that the City Manager be authorized to sign an engineering services contract amendment with Becker Morgan Group to complete the Subdivision Design and Construction Documents for the Garrison Oak Technical Park at a cost not to exceed $86,900 over the $377,500 previously authorized by City Council from 2009 to 2012.

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 6 In response to concerns of Mr. Lynn, Mr. Koenig explained that the additional tasks were not included in the original documents that were approved since some of the tasks, such as the separation of the water line installation package, were not anticipated in the original scopes that were developed when finalizing the bid packages for construction. He clarified that the major tasks that were not anticipated were the separation of the water line installation package, explaining that it was hoped that the City could develop the bid specifications for the water line installation package in-house; however, the City simply does not have the engineering capacity to complete the task. The recordation of the final plat was not anticipated since the City had to create a number of utility easements and ultimately will be creating utility parcels for the water tower and pump station that were not a part of the original engineering authorization to Becker Morgan Group. Mr. Koenig stated that the only task that was previously done where there are additional changes being made is with the wastewater coordination and analysis and the additional hydrology/hydraulic analysis, explaining that additional information is needed either by Kent Conservation District or the City that was not originally anticipated. Responding to Mr. Perza, Mr. Koenig stated that at the time the last changes were presented, these tasks were not anticipated. He felt confident that there were no additional changes anticipated in the near future; however, he stated that there was no definite assurance. Mrs. Williams moved to approve staff’s recommendation to authorize the City Manager to sign an engineering services contract amendment with Becker Morgan Group to complete the Subdivision Design and Construction Documents for the Garrison Oak Technical Park at a cost not to exceed $86,900 over the $377,500 previously authorized by City Council from 2009 to 2012. The motion was seconded by Mr. Hutchison and carried by a roll call vote of seven (7) yes, one (1) no (Lynn), and one (1) absent (Anderson). PROFESSIONAL SERVICES AGREEMENT - RECRUITMENT OF ELECTRIC DIRECTOR Mr. Scott Koenig, City Manager, noted that the City has been without a permanent Electric Director since Mr. Ron Lunt resigned his position as Public Utilities Director on January 6, 2012. In the intervening period, several employees have served as the Interim Electric Director. Now that City Council has accepted the Electric System Valuation Study, he requested the opportunity to begin the recruitment of a new Electric Director. Due to the critical nature and specialized expertise related to the Electric Director position, Mr. Koenig also requested the use of a professional recruitment service for this placement. He advised members that he had requested staff to begin researching executive recruitment services several months ago in preparation for this recruitment. After contacting vendors in the local market, the American Public Power Association (APPA), Burns & McDonald, and Pike Energy Solutions, staff received information on three (3) firms, as follows: Kelly Services, MyCoff, Fry and Prouse, and Aerotek. Staff contacted each of the three (3) firms and requested information and proposals from each of the vendors. A summary of the responses was provided to members. After reviewing the information provided, Mr. Koenig stated that he elected to contact Mr. Christopher Picariello, Account Manager of Aerotek, and that a meeting was held to discuss their services and fees, as follows: 1) Their fee is 35% of annualized first year salary; 2) There are

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 7 no upfront costs - the City does not pay them until they place a candidate; 3) If the candidate is fired within the first 30 days of employment (other than for a reduction in force or reorganization), the entire fee is refunded; and 4) If the candidate is fired within 31-60 days, two-thirds of the fee is refunded; within 61-90 the refund is one-third and there is no refund after 90 days. Based on their meeting, Mr. Koenig relayed confidence that Aerotek can find a qualified candidate for this position that will meet the needs of the City of Dover. He indicated that the only concern raised during their discussion was the salary for this position. He stated that the approved pay range for this position is $84,137 - $132,264 and that the recruiter expressed concerns regarding this range and recommended that the City remain flexible when negotiating compensation for this position. Staff recommended that the City Manager be authorized to execute a professional services agreement with Aerotek for the recruitment of the Electric Director position. In reviewing the proposals, Mr. Lynn noted that it appears that Aerotek is the most expensive. Responding, Mr. Koenig estimated that the travel costs to and from Colorado that would be involved for MyCoff, Fry and Prouse would be several thousand dollars. He explained that his decision was mostly based on the $39,000 minimum fee proposed by MyCoff, Fry and Prouse. Mr. Koenig confirmed that there were no “additional fees” such as for advertisement, etc., involving Aerotek, assuring members that their only fee is the percentage of the first year salary. He stated that although there has been no discussion with Aerotek regarding the reimbursement of travel expenses for candidates, he anticipated those costs to be paid by the City of Dover. Mr. Lynn questioned the possibility of not utilizing professional services and instead placing ads in trade periodicals, similar to the process used for filling the City Manager’s position instead. He also suggested using the assistance of the City’s Attorney, Mr. Kirk Betts, in the selection. Responding, Mr. Koenig explained his concerns regarding the future of the electric utility such as the rebuilding of Units #1 and #2, use of a Power Purchase Agreement (PPA), updating the North American Energy Services (NAES) contract, etc. He felt that monies spent to assure that the City would be hiring the candidate needed would be money well spent. He indicated that the real difference is that recruitment companies have contact with people who have been successful in the industry and the ability to contact them to determine their interest in the position. Mr. Koenig further explained that, often an individual may not necessarily be looking for a new position, but if contacted regarding the availability of a position, they would consider it. Referring to the concerns involving the recruitment of the last Electric Director, as well as important issues coming forward in the electric utility industry, Mrs. Williams relayed her support for the use of a third party in the selection of an Electric Director. Concurring with Mr. Lynn, Mr. Hare suggested that staff place employment ads for the Electric Director in trade periodicals to determine if there are any qualified candidates for the City Council’s consideration. If this were not successful within a 60 day time-frame, then staff could move forward with the professional services to recruit the Electric Director.

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 8 In response to Mr. Slavin regarding the salary concerns of Aerotek, Mr. Koenig stated that Aerotek felt that the City’s salary range was low and that the market level was more than $150,000. He noted that the salary for the Electric Director included in the City’s budget was approximately $115,000. Responding to Mr. Lynn, Mr. Koenig stated that although the fees for the Professional Services had not been budgeted, there were three (3) vacant positions; therefore, the funds were available. Mrs. Donna Mitchell, Controller/Treasurer, advised members that funds had been budgeted for legal and consulting services that would be available for the professional services fees. In supporting the request, she explained her opinion that it would be beneficial for a professional who has expertise in the industry to assist the City in the hiring of an Electric Director. She noted that neither she nor the City Manager have the technical expertise that would be necessary in interviewing for such a position. Mr. Hutchison reminded members that the Electric Director is one of the most important positions within the City of Dover and that the City should utilize experts to assist in filling the position; therefore, he urged members to support staff’s recommendation. Responding to Mr. Lynn, Mr. Koenig reiterated that he delayed bringing this matter forward until City Council made a decision regarding the Electric System Valuation Study. Since the Study was accepted by Council and no further action was taken, this was an indication that the City will remain in the utility business. As a result, he began moving forward with the recruitment of an Electric Director. In response to Mr. Hare, Mr. Koenig indicated his opposition to having two (2) concurrent searches at the same time (City advertising and Aerotek search). He explained that the responsibility of the “headhunter” is to conduct the initial vetting of candidates and bring the City someone that meets the criteria for education, work history, ideas, etc., and is well qualified. However, he assured members that the selection of the candidate to fulfill the position would be determined by the City. Mr. Koenig stated that since this is a non-bargaining position, there is no need to post the position in-house. Mr. Slavin relayed concerns with the affect this would have on the City’s budget, noting that it had already been mentioned that the salary scale for the Electric Director is insufficient. He noted that, if staff’s recommendation were approved, there would be a one-time expense for recruitment and an additional cost for FY2014 and the years thereafter based on the decision regarding a final salary for the Electric Director. In response to questions of Mr. Lynn, Mr. Koenig stated that the Electric Director would be determining selections for the remaining vacant positions. He reminded members that the budget included three (3) top level vacant positions in the Electric Department (Director, Engineer II, and Line Crew Superintendent).

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 9 Mrs. Williams moved for approval of staff’s recommendation authorizing the City Manager to execute a professional services agreement with Aerotek for the recruitment of the Electric Director position. The motion was seconded by Mr. Hutchison and carried by a roll call vote of five (5) yes (Dixon, Slavin, Williams, Hutchison, and Bonar), three (3) no (Lynn, Perza, and Hare), and one (1) absent (Anderson). DRAFT PROPOSED LETTER IN OPPOSITION TO HOUSE BILL 135 AMENDING TITLES 3 AND 29 OF THE DELAWARE CODE RELATING TO THE LICENSING OF VIDEO LOTTERY CASINOS AND HARNESS RACING DAYS Mayor Carey advised members that it had recently been brought to his attention that State Legislation would be introduced (House Bill 135) relating to the licensing of video lottery casinos and harness racing. He stated that the proposed legislation would authorize the addition of two (2) new video lottery agents, one in Sussex County and one in New Castle County, through an application process conducted by a Lottery Economic Development Committee. He explained that the proposed legislation would be detrimental not only to Kent County but to Delaware as a whole. Members were provided a draft proposed letter to the General Assembly, to be signed by the Mayor and Council President, relaying the City’s strong opposition to House Bill 135. Council President Bonar noted that Dover Downs had indicated their opposition to the proposed legislation and, as indicated in the proposed letter, he emphasized that the additional casinos would only exacerbate the financial difficulties of Dover International Speedway and Casino, which employs approximately 1,500 individuals, an estimated 98% of whom were residents of Dover and/or Kent County. Mr. Lynn moved to authorize that the letter in opposition to House Bill 135 be sent as requested by Mayor Carey (Exhibit #3), seconded by Mr. Hare and carried by a roll call vote of seven (7) yes (Lynn, Perza, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Dixon), and one (1) absent (Anderson). 2013/14 MISCELLANEOUS APPOINTMENT RECOMMENDED BY COUNCIL PRESIDENT - KENT ECONOMIC PARTNERSHIP - CARLETON E. CAREY, SR. Council President Bonar recommended the appointment of Mayor Carleton E. Carey, Sr. to the Kent Economic Partnership. By consent agenda, Mr. Hare moved for approval of the appointment of Mayor Carleton E. Carey, Sr., to serve on the Kent Economic Partnership, as recommended by Council President Bonar. The motion was seconded by Mrs. Williams and carried by a unanimous roll call vote (Anderson and Perza absent). 2013/14 COMMITTEE APPOINTMENTS - MAYOR (This item was deferred on May 13, 2013) By consent agenda, Mr. Hare moved for approval of the Committee Appointments for 2013/14, as recommended by Mayor Carey. The motion was seconded by Mrs. Williams and by a unanimous roll call vote (Anderson and Perza absent), the following appointments were made:

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 10 Compensation Commission K.C. Sheth Dover 4th of July Celebration Committee Greg Patterson, President/Vice Chairman Mayor Carleton E. Carey, Sr., Chairman (ex-officio) Donna Mitchell, Treasurer/Secretary (Staff Liaison) Ann Marie Townshend (Staff Liaison) Susan Betts Elaine Brenchley Andrea Maucher Karen Nickerson Dover Public Library Advisory Commission Sean M. Lynn (Council Liaison Member) Downtown Dover Development Corporation Michael Harrington - Real Estate Professional Whose Practice Includes Downtown Area Maxine Lewis - Downtown Retailer Joseph McDaniel - Financial Services Professional Whose Practice Includes Downtown Area Laura Simmons, State of Delaware Representative Councilman Sean M. Lynn - Council Representative Councilman David L. Bonar - Council Representative Councilman Wallace Dixon - Council Representative Scott D. Koenig - City Manager Ann Marie Townshend - Director of Planning, Community Development, and Recreation Election Board Lillie M. Johnson - Fourth District Property Maintenance Code Board of Appeals Heather Ennis (Representative of Homeowners) Charles Martin (Representative of Local Real Estate) Silver Lake Commission James Burcham David L. Edgell Dean Holden Ann Marie Townshend Melanie Tymes Lyle Allen Jones

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 11 FINAL READING - PROPOSED ORDINANCE #2013-07 The First Reading of the following proposed ordinance was accomplished during the Council Meeting of May 13, 2013. Mr. Lynn moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Hutchison and unanimously carried. Proposed Ordinance #2013-07 Amending Chapter 2 - Administration, Article VI - Other Post- Employment Benefits Fund (Medicare Part B Reimbursement Eligibility Clarification) Mr. Scott Koenig, City Manager, reminded members that the proposed amendment would allow employees who were transferred or promoted to non-bargaining positions prior to the adoption of this ordinance to receive Medicare Part B premium reimbursements. Non-bargaining employees hired after July 27, 2009 or employees promoted or transferred to non-bargaining positions after May 28, 2013 who were not previously entitled to Medicare Part B premium reimbursement shall not be entitled to the reimbursement. Additionally, this section has been re-worded to remove redundant language and improve readability. Mr. Koenig explained that the purpose of the amendment was to close a loophole to prevent additional employees from becoming eligible for Medicare Part B reimbursement. Mr. Hare moved for adoption of the Ordinance, seconded by Mr. Hutchison and, by a unanimous roll call vote (Anderson absent), Ordinance #2013-07 was adopted, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 2 - Administration, Article VI - Other Post-Employment Benefits Fund, Section 2-505 - Medicare Part B Premium Reimbursements, be amended to read as follows: Sec. 2-505. - Medicare part B premium reimbursements. Effective July 27, 2009, Medicare Part B premium reimbursement was discontinued for non- bargaining employees hired after that date. Employees hired on or before July 27, 2009 who were not previously entitled to Medicare Part B premium reimbursement who were promoted or transferred to a non-bargaining position after May 28, 2013 (Date of Adoption), shall not be entitled to the reimbursement. The city will continue the practice of providing Medicare Part B premium reimbursement for non-bargaining employees hired on or before July 27, 2009 and those eligible due to promotion or transfer to a non-bargaining position on or before May 28, 2013 (Date of Adoption), with the understanding that it is not considered a vested right and can be changed or eliminated by council at any time by ordinance or resolution enacted to that effect and, further, as required by Section 3 of the Charter, that the fund for payment of the costs of such premium reimbursement shall be continued, as in the past. ADOPTED: MAY 28, 2013

CITY COUNCIL MEETING OF MAY 28, 2013 PAGE 12 COUNCIL MEMBERS’ ANNOUNCEMENTS Council President Bonar announced that the African American Festival was scheduled for June 22, 2013 and encouraged all to attend. Council President Bonar reminded members that Budget Hearings would be held from 6:00 p.m. to 9:00 p.m. on Wednesday, May 29, 2013 at City Hall, and were open for anyone to attend. Council President Bonar thanked his colleagues for the opportunity to serve as their Council President and for the assistance provided by the City Clerk, Mrs. Traci McDowell, in conducting the meeting. Mr. Hare moved to adjourn into the Special Council Meeting to discuss legal matters, seconded by Mr. Slavin and unanimously carried. Meeting Adjourned at 8:40 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of May 28, 2013, are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM/jg S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2013\05-28-2013.wpd Exhibits Exhibit #1 - Presentation - Violation of Dangerous Building Ordinance - 92 Orchard Avenue Exhibit #2 - Presentation - Violation of Dangerous Building Ordinance - 528 Fulton Street Exhibit #3 - Draft Proposed Letter in Opposition to House Bill 135

EXHIBIT #1 Regular Council Meeting of 05/28/2013 EXHIBIT #1 Regular Council Meeting of 05/28/2013

EXHIBIT #2 Regular Council Meeting of 05/28/2013 EXHIBIT #2 Regular Council Meeting of 05/28/2013

EXHIBIT #3 Regular Council Meeting of 05/28/2013 City of Dover MAYOR AND COUNCIL May 29, 2013 Dear *: We are writing to express strong opposition to House Bill 135, which would authorize the addition of two new video lottery agents, one in Sussex County and one in New Castle County, through an application process conducted by a Lottery Economic Development Committee: a nine member, politically-balanced Committee with financial, accounting, or banking experience created to select the sites and licensees. This proposal would also increase the number of required racing days to reflect the current amount of racing and prevent the addition of video lottery agents from triggering a reduction in the minimum number of days that existing harness tracks must offer harness racing. Finally, this Act expresses the intent of the General Assembly that the new video lottery casinos will be subject to a one-time license fee and ongoing license fees, as well as fees necessary to create a level playing field for competition with video lottery agents operating horse or harness racing. As civic leaders in the City of Dover, we urge you to reject the proposal, as it would be detrimental not only to Kent County but to Delaware as a whole. Expanding the number of Delaware gaming venues would negatively impact employees at existing Delaware racinos and would dilute an already watered-down revenue stream for the State, while harming the long-term viability of the existing racinos and the establishments that rely on them. Most alarmingly, the legislation could create serious financial damage to Dover International Speedway and Casino, not only one of the City’s biggest employers, but also one of the largest organizations in Kent County. The addition of new venues would only exacerbate the financial difficulties Dover International Speedway and Casino currently face due to competition in neighboring states, potentially forcing them to lay off more employees, further cut benefits, or reduce operations. Thank you for your time and careful consideration of these issues. DAVID L. BONAR CARLETON E. CAREY, SR. COUNCIL PRESIDENT MAYOR DLB/CEC/tam S:\Correspondence\Council Meeting\2013\05-28-2013 Letter in Opposition of HB 135.wpd P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

SPECIAL COUNCIL MEETING A Special Council Meeting was held on May 28, 2013 at 8:44 p.m. with Council President Bonar presiding. Members present were Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Slavin, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Mr. Anderson was absent. Council staff members present were Mr. Koenig, Chief Hosfelt, Mr. Rodriguez, and Mrs. McDowell. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS By unanimous consent, the agenda was approved as presented. Mrs. Williams moved to recess into Executive Session pursuant to 29 Del. C. §10004(b)(4) to discuss legal matters, seconded by Mr. Hare and unanimously carried. Meeting recessed at 8:44 p.m. Mr. Hare moved to adjourn the Executive Session, seconded by Mr. Dixon and unanimously carried. Executive Session adjourned at 8:51 p.m. PENDING LITIGATION - JUSTICE V. CITY OF DOVER During the Executive Session, City Solicitor Nicholas Rodriguez provided an update on the Justice v. City of Dover suit. Mr. Hare moved to direct staff to prepare a Code amendment that would remove the requirement for offenders residing or employed within 500 feet of a day care center at the time of adoption of Ordinance #2012-08 (April 9, 2012) to move or resign their employment. The motion was seconded by Mrs. Williams and carried by a roll call vote of six (6) yes (Dixon, Slavin, Williams, Hare, Hutchison, and Bonar), two (2) no (Lynn and Perza), and one (1) absent (Anderson). By motion of Mr. Hare, seconded by Mr. Hutchison, the Special Council Meeting adjourned at 8:54 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Special Meeting of May 28, 2013 are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2013\05-28-2013 SPECIAL.wpd

City of Dover MAYOR AND COUNCIL COUNCIL RESOLUTION NO. 2013-17 A RESOLUTION AUTHORIZING SIGNATURES FOR BANKING SERVICES ON BEHALF OF THE CITY OF DOVER, DELAWARE 1 WHEREAS, the City of Dover's investment policy includes the investment of funds up to $100,000 per 2 banking institution, investments in the State of Delaware Investment Pool, and the purchase and sale of 3 U.S. Treasury and agency securities; and 4 WHEREAS, the banking institutions, brokerage firms, trust companies, and other various financial 5 institutions require an Authorizing Resolution for the opening of accounts, and for purchasing, selling, 6 transferring, assigning, and handling securities; 7 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Dover, that the 8 Controller/Treasurer, Assistant Finance Director, and Assistant Treasurers are hereby authorized to open 9 accounts with banking institutions and purchase, sell, transfer, assign, and handle securities and that they 10 are authorized to sign all related forms; 11 BE IT FURTHER RESOLVED that the transactions in these accounts be carried out with any one signature; 12 and 13 That the following are the office holders authorized for these purposes, until further notice: 14 Donna S. Mitchell - Controller/Treasurer 15 Margaret Teal - Assistant Finance Director 16 Traci A. McDowell - Assistant Treasurer 17 Denise L. Devine - Assistant Treasurer 18 ADOPTED: * 19 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2013\Draft\2013-17 - Authorizing ControllerTreasurer and Assistant Treasurers to Disburse Funds.wpd 20 21 CARLETON E. CAREY, SR. COUNCIL PRESIDENT 22 MAYOR 23 Actions History: 24 June 10, 2013 - Scheduled for Introduction at City Council P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

NOTICE OF PUBLIC HEARING The City of Dover Council will hold a public hearing on Monday, June 10, 2013 at 7:30 PM in the Council Chambers of Dover City Hall to consider adoption of the following proposed Electric Fund budgets for the fiscal year beginning July 1, 2013 to June 30, 2014. The following budgets have been submitted to the Mayor and Council for their review and consideration and the amounts are subject to change. Reference copies of the proposed budget are available at the Dover Public Library, Weyandt Hall (5 East Reed Street), and the City Clerk’s Office. ELECTRIC REVENUE FUND Beginning Balance $ 7,152,400 Revenues Direct Sales to Customers $ 85,715,400 Purchase Power Adjustment (9,428,700) Utility Tax 1,492,200 Green Energy 135,800 Miscellaneous Revenue 602,000 Rent Revenue 251,000 Transfer from Rate Stabilization 4,000,000 Intrafund Service Receipts Water/Wastewater 98,500 Interest Earnings 119,400 Total Revenues $ 82,985,600 TOTAL BEG BALANCE & REVENUES $ 90,138,000 Expenses Power Supply $ 23,832,000 Solar Energy 1,565,800 Solar Renewal Energy Credits 300,000 Power Supply Management 996,000 PJM Charges – Energy 12,812,900 PJM Charges - Transmission & Fees 4,740,000 Capacity Charges 15,787,200 Plant Operations 6,015,800 Generations Fuels - PJM Spot Market Energy (230,500) PJM Credits (397,000) Capacity Credits (15,079,800) Subtotal Power Supply & Generation $ 50,342,400 Transmission/Distribution $ 3,302,500 Electrical Engineering 1,192,200 Administration 597,000 Meter Reading 220,300 System Operations 543,600 Subtotal Direct Expense $ 5,855,600 Other Expenses: Utility Tax $ 1,492,200 Allowance for Uncollectibles 200,000 Contractual Services 100,000 Retirees Healthcare 513,300 Other Employment Expenses 150,000 Transfer to Pension Unfunded Liability 1,314,200 OPEB Unfunded Liability 975,700 Green Energy Payment to DEMEC 135,800 Intrafund Service Fees 3,323,500 Interest on Deposits 27,000 Debt Service 3,301,900 Subtotal Other Expenses $ 11,533,600 Transfer to Improvement & Extension $ 5,298,600 Transfer to General Fund 8,000,000 Subtotal Transfers to $ 13,298,600 TOTAL EXPENSES $ 81,030,200 BUDGET BALANCE - Working Capital 9,107,800 TOTAL BUDGET BALANCE & EXPENSES $ 90,138,000 ELECTRIC IMPROVEMENT & EXTENSION FUND Beginning Balance $ 3,091,000 Cash Receipts Transfer from Electric $ 5,298,600 General Service Billing 440,000 Interest Earnings 25,200 Total Receipts $ 5,763,800 TOTAL BEG BALANCE & RECEIPTS $ 8,854,800 Expenses Electric Generation $ 2,117,800 Transmission and Distribution 950,000 Electrical Engineering 2,405,800 Total Expenses $ 5,473,600 Budget Balance 3,381,200 TOTAL EXPENSES & ENDING BALANCE $ 8,854,800

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Planning & Inspections DATE SUBMITTED: May 21, 2013 PREPARED BY: Tim Taraila, Code Enforcement Supervisor; Ann Marie Townshend, AICP, Director of Planning and Community Development SUBJECT: 92 Orchard Ave, Dover, Delaware – Violation of Dangerous Building Ordinance REFERENCE: Chapter 22, Article XI – Dangerous Buildings, Sec. 22-388 – Emergency Hearing before Council and Chapter 22, Article XI - Dangerous Buildings Case # 12-3179 & 13-1746 RELATED PROJECT: N/A APPROVALS: N/A EXHIBITS: PowerPoint Presentation and File Photos to be presented at the Council meeting. EXPENDITURE REQUIRED: Preliminary estimate is $10,000-15,000. AMOUNT BUDGETED: $150,000 Budgeted for all demolitions Citywide in the FY-2013 Budget. Balance of $43,902.81 remaining as of May 21, 2013. FUNDING SOURCE (Dept./Page in CIP & Budget): 110-1600-534-30-33. TIMETABLE: As soon as possible. RECOMMENDED ACTION: 1. Declare this building and all accessory structures on this property dangerous. 2. Order the property repaired or demolished by June 8, 2013 by the owner or equity owner at their own risk. 3. Order the Building Inspector to cause the repair or demolition of the structures if not completed by the owner within 5 days of the date established by City Council. 4. Order the City Manager with the assistance of the City Solicitor to cause the cost of repairs or demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. BACKGROUND AND ANALYSIS The property is owned by Juan M. Collazo. Currently the structure is vacant and has no utilities. The property is a one story wood framed detached garage. The dwelling was condemned as unfit for human habitation on 05/14/2013 due to the degree of deterioration of the structure. The exterior wall facing west has visible deterioration from water damage, due to this extensive deterioration the structure appears as though it has the possibility of imminent collapse. Due to the concern of the potential for collapse, this is being brought forward as an emergency case, in accordance with Dover Code, Chapter 22, Section 22-388.

Office of City Assessor June 10, 2013

City Council’s Board of Assessment Appeals May 21, 2013 The Board of Assessment Appeals was brought to order by Chairman Garfinkel. Board Members present were: Chairman William Garfinkel, James Welsh, and Tom Burns. Staff present was City Assessor Cheryl Russell, William Pepper Esq., Deputy City Solicitor and Administrative Assistant Annette Hart. Exemptions 1. A. 1. Westfield Maintenance Corp. Location: 2.65 AC Arbor Dr. & 1.96 Arbor Dr. BACKGROUND AND ANALYSIS These parcels fall under State Statute 9 Del. C. §8110 Civic organizations owning parkland. These properties are exempt from Kent County Tax. EXEMPTION REQUEST ED05-067.17-04-67.00 $202,000 ED05-067.17-04-69.00 $ 80,000 $282,000 RECOMMENDED ACTION: Recommend that the request for exemption be approved. Ms. Hagan, Secretary and Ms. Kaza, Treasurer were present for the hearing. Ms. Hagan explained to the board that the Westfield Maintenance Corp. has been in existence for 20 year, has always paid the taxes and maintained the open spaces, which includes two ponds. The neighborhood consists of only 60 homes, which does not leave a lot of money to maintain the open spaces. Ms. Kaza also reiterated that the neighborhood is well maintained and that the grass cutting expense does put a lot of strain on the organization. Mr. Burns pointed at a parcel on the GIS map provided and asked if this piece of land also belonged to Westfield Maintenance Corp. Ms. Hagan and Ms. Kaza explained to the board that that piece of land is conservation land owned by the City of Dover, and therefore is not maintained by the Homeowners Association.

Chairman Garfinkel asked for the City’s recommendation, at which time Cheryl Russell, City Assessor told the board that the City’s recommendation is to approve the exemption as these parcels fall under Statue 9 De. C. §8110 Civic organizations owning parkland. Chairman Garfinkel closed the hearing and opened for deliberations. Mr. Burns was concerned that the HOA was not fully aware about their boundaries. Ms. Kaza and Ms. Hagan assured that they are aware where their property ends and the City’s property start. Ms. Burns made the motion to approve the request for exemption based on the State Statue, which was seconded by Mr. Welsh. Motion carried 3-0. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them. 1. B.1. Four Seasons Homeowners Association Location: Open Spaces – Four Seasons BACKGROUND AND ANALYSIS These parcels fall under State Statute 9 Del. C. §8110 Civic organizations owning parkland. These exemptions are being requested for previous years as well. (2010 – 2012 and future years) EXEMPTION REQUEST ED05-067.19-04-46.00 - $ 12,500 ED05-067.19-04-44.00 - $ 6,800 ED05-067.19-04-47.00 - $ 3,800 ED05-067.19-04-45.00 - $ 36,000 ED05-067.19-04-48.00 - $ 4,200 ED05-067.19-04-53.00 - $ 1,600 ED05-067.19-04-54.00 - $120,100 $185,000 RECOMMENDED ACTION: Recommend that the request for exemption be approved.

Ms. Jenkins, President of the Homeowners Association and Ms. Johnson, Vice President of the Homeowner Association were present for the hearing. Ms. Jenkins told the board that the Homeowners Association has been in place for one year and asked that the past taxes for the open spaces be waived. Mr. Burns asked how many buildable lots were still available in the development and how financially viable the association was, because the association is not getting any money from the vacant lots. He also wanted to make sure that the open spaces are not buildable lots. Ms. Jenkins assured him that the open spaces were not buildable lots and that the Homeowner Association maintains these open spaces. Chairman Garfinkel asked the Assessor what the City’s recommendation was. The Assessor recommended that the request for exemption be approved as it falls under State Statute 9 Del. C. §8110 Civic organizations owning parkland. Chairman Garfinkel asked the Assessor if the city also agrees to exempt the requested prior years at which time the Assessor told the board that the City will also exempt prior year’s taxes. Mr. Welsh made the motion to approve the exemption, which was seconded by Mr. Burns. Motion carried 3-0. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them. 1. C. 1. The Meadows Homeowners Association Location: Open Spaces McKee Road BACKGROUND AND ANALYSIS This parcel falls under State Statute 9 Del. C. §8110 Civic organizations owning parkland. EXEMPTION REQUEST $126,600 RECOMMENDED ACTION: Recommend that the request for exemption be approved.

Mr. Keitel, Treasurer for the Homeowner Association was present for the hearing. He told the board that the association has been in place since 1980 and that they maintain the open spaces in the neighborhood. He explained that the association was not aware that the open spaces could be exempt from property tax until recently. Mr. Burns went over the GIS map provided by the Assessor’s Office and pointed at that a piece of land which does not belong to the association, making sure it is not maintained by the homeowners association. Chairman Garfinkel closed the hearing and opened for deliberations. Mr. Burns made the motion to accept the request based on State Statue and Assessor’s Recommendation. Mr. Welsh seconded the request. Motion carried 3-0. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them. 1. D.1. Wesley College Location: 34 S State Street – ED05-077.05-04-22.00 BACKGROUND AND ANALYSIS This parcel falls under State Statute 9 Del. C. §8105 Property is not exempt from Kent County Taxes as of this date. EXEMPTION REQUEST $385,100 RECOMMENDED ACTION: Recommend that the request for exemption be approved. Ms. Gardel, Administrative Assistant to the VP of Finance and HR represented the college. She explained to the board that the school has the 501 (C) 3 tax exempt status and that the property is home to the College President. She went on to say that the property was not only used as a home but also for Wesley College purposes. Chairman Garfinkel asked the Assessor what the City’s recommendation is, at which time Ms. Russell told the board that the city recommend the application for exemption be approved as the parcel falls under State Statute 9 Del. C. §8105.

Mr. Burns asked Ms. Gardel if the College President has any other offices other than the office located at his residence. According to Ms. Gardel the president does have another office on North State Street, which is used as his primary office. Mr. Burns asked why the property had been taxed until now, at which time Ms. Gardel explained that she started working for the college last year and was surprised when she received a tax bill for the properties at which time she looked into filing for the exemption. Chairman Garfinkel asked the Deputy City Solicitor if the residence would still fall under the state statue if it were only used for residential proposes. Mr. Pepper explained that even though this was a hypothetical question, that in most cases such residence are used for college function and that in his opinion the residence of the president seems to be used for educational purposes. Chairman Garfinkel closed the hearing and opened for deliberations. Mr. Burns made the motion to accept the application for exemption based on the testimony heard and the State Statue, which was seconded by Mr. Welsh. Motion carried 3-0. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them. 1. D. 2. Wesley College Location: 308 N Queen Street – ED05-067.20-01-77.00 BACKGROUND AND ANALYSIS This parcel falls under State Statute 9 Del. C. §8105 Property is not exempt from Kent County Taxes as of this date. This property was previously the Little School EXEMPTION REQUEST $430,900

RECOMMENDED ACTION: Recommend that the request for exemption be reviewed. Ms. Gardel explained that this property houses the athletic staff for the college, such as football coaches. Chairman Garfinkel asked what the city’s recommendation was, at which time the Assessor told the board that the City recommends approval. Chairman Garfinkel closed the hearing and opened deliberations. Mr. Burns made the motion to approve the request for exemption based on State code and the Cities recommendation, which was seconded by Mr. Welsh. Motion carried 3-0. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them. 1. D. 3. Wesley College Location: Land – 308 N Queen Street – ED05-067.20-01-79.00 BACKGROUND AND ANALYSIS This parcel falls under State Statute 9 Del. C. §8105 Property is not exempt from Kent County Taxes as of this date. This property was previously the Little School playground area. EXEMPTION REQUEST $90,300 RECOMMENDED ACTION: Recommend that the request for exemption be reviewed. Ms. Gardell told the board that this property used to be a playground which has since been removed and is now used for athletics as it is connected to 308 N. Queen St. The Assessor’s recommendation is for approval of the exemption. Chairman Garfinkel closed the hearing and opened deliberations.

Mr. Welsh made the motion to approve the petition for exemption. Motion carried 3-0. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them. 1. E.1. Milford Housing Development Corporation Location: 1361-1383 Walker Road – ED05-067.17-04-47.00 1357 Rear Walker Road – ED05-067.18-01-66.01 BACKGROUND AND ANALYSIS This parcel falls under State Statute 9 Del. C. §8105 Property is exempt from Kent County Taxes as of April 2013. EXEMPTION REQUEST $464,300 $515,900 RECOMMENDED ACTION: Recommend that the request for exemption be approved. Mr. Huxtable, Vice President was present for the hearing. He explained to the board that the organization has the 501(c) 3 status and provides housing for low income families. Mr. Huxtable provided the board members with a copy of the organizations “Report to the Community”. He told the board that his organization provides a variety of housing opportunities and programs. These properties are used strictly as low income rental apartments which fall under the organizations mission, which is to provide affordable housing opportunities. Mr. Huxtable mentioned that his organization is looking into purchasing the property behind the two parcels they are seeking the exemption for and to redevelop the entire parcel. Mr. Burns asked how many low income rental units the organization owns in the State of Delaware. Mr. Huxtable told the board that they currently own 318 units. He explained that the company started approximately 30 years ago and that they just recently decided to acquire more properties. Mr. Burns asked if they have received exemption for other municipalities. Mr. Huxtable explained that they did receive the exemption for the county and other

Municipalities for those projects that they own individually. When asked by Mr. Burns who was responsible for the utility bill, Mr. Huxtable told the Board that the utilities are split between the renter and the company and that this property will be managed by East Coast Management Company. He explained that once they acquire the other part, one of the apartments will be used as an office for the management company. Mr. Burns asked if the management company was a “for profit” company. Mr. Huxtable told him that they are a “for profit” company and are owned by Milford Housing Corp. He referred to the back cover of the “Report to the Community”. Chairman Garfinkel pointed to three organizations listed on the back of the report and asked Mr. Huxtable who these companies were and what their connection to the Milford Housing Corp. was. Mr. Huxtable explained that all three companies are owned by the Milford Housing Corp. Mr. Burns expressed his concern regarding those companies owned by the Milford Housing Corp. which are not tax exempt and do make a profit. In his opinion this organization is different from the other nonprofit organizations that have come before the board seeking exemption. Chairman Garfinkel asked if Milford Housing Corp. buys these projects like the one they are requesting the exemption for and then gives the jobs out to these other companies. Mr. Huxtable assured the board that the Milford Housing Corp. does most of the work itself. Mr. Burns asked the Assessor what her thoughts were, she referred the question to Deputy City Solicitor Pepper, who also expressed his concern regarding the other companies owned by Milford Housing Corp., but believes based on the low rents the exemption should probably be granted. Mr. Welsh asked about the rent that will be charged on the units they are in the process of purchasing. Mr. Huxtable assured that the rental units will be for low income families as well and that there will be units that are also handicap accessible. Chairman Garfinkel closed the hearing and opened for deliberations.

Mr. Burns states that while the organizations mission is clear, he believes that the ownership of the other three companies does raise some concern, but because of the recommendation of Legal Counsel, he was leaning to approve the application for exemption. Chairman Garfinkel also expressed his concern regarding the three companies owned by Milford Housing Corp., because these companies are owned by Milford Housing Corp. and do make a profit. Mr. Welsh made the motion to accept the request for exemption based on the fact that the company has the 501(C) 3 Status and has been tax exempt by other municipalities. Mr. Burns seconded the motion, with the condition that the exemption will be given for one year only, which would make the organization have to reapply for the exemption again next year. Motion carried 2-1. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them. 1. G 1. Central Delaware Habitat for Humanity Location: 4 Bennington Street – ED05-076.02-01.00 BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office. This property is being renovated for a low-income family to provide an affordable mortgage. Once this property is complete and the ownership is transferred, the property will be added back to the tax rolls. (As a supplemental billing) EXEMPTION REQUEST $167,100 RECOMMENDED ACTION: Recommend that the request for exemption be approved.

Ms. McBride, Executive Director was present for the hearing. She explained that the organization is a nonprofit organization that provides affordable housing for low income families. Central Delaware Habitat for Humanity has housed 16 residences in the last 23 years within the City of Dover, according to Ms. McBride. The organization purchased the home in February and will sell the property to the new owner in July/August at which time the property will go back on the City of Dover tax roll. Mr. Burns asked what the purchase price was and what the selling price will be. Ms. McBride explained that the home was purchased under the Neighborhood Stabilization Program in partnership with the City of Dover for approximately $87,000. The organization had approximately $150,000 in funds to purchase and renovate the home. The selling price will be based on upgrades and affordability of the home owner. She also told the board that the first floor has been renovated for wheelchair accessibility, as the new homeowner is disabled. According to the City Assessor, the home will only be exempt for 3 months, if it sells in August as stated by Ms. McBride, because the city tax bills go out July 1. Chairman Garfinkel closed the hearing and opened for deliberations. Mr. Burns made the motion to accept the City’s recommendation to approve the exemption. Mr. Welsh seconded the motion. Motion carried 3-0. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them. 1. G. 1. Bible Church of God Inc. Location: 1202-1204 White Oak Road – ED05-068.14-03-55.00 BACKGROUND AND ANALYSIS An appeal form was submitted to the Assessor’s Office. No additional paperwork has been submitted to the Assessor’s Office, other than the Deed to prove property ownership. We are unaware of the activities at this location. Per our database, there is an active license for “Churches Public Occupancy”.

Kent County records indicate that this property is Exempt from Kent County Taxes. There is also a vacant parcel of land located behind this property. Kent County also has this small parcel exempt from Kent County Taxes. It is not mentioned in the exemption request, but it should be mentioned at this time, in case it was an oversight by the appellant. Paperwork not provided at this time, but can be discussed if Board of Assessment Appeals so desires. EXEMPTION REQUEST $192,300 RECOMMENDED ACTION: Recommend that the request for exemption be approved. The appellant did not show for their scheduled hearing, Chairman Garfinkel made the motion to dismiss the petition due to failure of appearance by the petitioner, which was seconded by Mr. Burns. Motion carried 3-0. 1. H. 1. Dover Interfaith mission for Housing Location: 1155 Walker Road – ED05-067.18-01-79.00 BACKGROUND AND ANALYSIS This parcel falls under State Statute 9 Del. C. §8105 EXEMPTION REQUEST $645,100 RECOMMENDED ACTION: Recommend that the request for partial exemption be approved. Attorney John Terence Jaywork, Member of the board and Mr. Herb Konovitz, Vice Chair, were present for the hearing. Mr. Jaywork went over the papers filed with the exempt application. He told the board that the organization is a nonprofit charitable corporation and has the 501(c) 3 status. He explained that this property will be used for living quarters and will allow for two to three

men to stay in one room. According to Mr. Jaywork, these are men who are coming off the streets and are trying to get back into the workforce. Mr. Konovitz told the board that this project is not considered short term like some of the other projects the organization has, this project is considered long term where the men may stay up to three years. The men that will be living in these quarters will have to pay a modest rent, which will be used for food and upkeep of the property. The organization did not have the cash to purchase the property, which has just recently been subdivided; they rely on grants from banks and organizations. Mr. Burns wanted to make sure that the building is not generating any income at the moment. Mr. Konovitz assured the board that the building is presently empty and is not generating any income. He told them that permits will be applied for as soon as the site-plan has been approved, which should be any day now. Mr. Burns made motion based on the City’s recommendation to accept the petition, which was seconded by Mr. Welsh. Motion carried 3-0. 1. H. 2. Dover Interfaith Mission for Housing Location: 523 Ross Street – ED05-067.16-01-32.00 BACKGROUND AND ANALYSIS This parcel falls under State Statute 9 Del. C. §8105 EXEMPTION REQUEST $140,300 RECOMMENDED ACTION: Recommend that the request for exemption be approved. Attorney John Terence Jaywork, Member of the board and Mr. Herb Konovitz, Vice Chair, were present for the hearing. Mr. Jaywork explained that this property has been converted to accommodate 5 unrelated men and that they may live there for as long as they want or need to, they too have to pay rent which will then be used for food and upkeep of the property. Permits are in process to be submitted and work will begin as soon as possible.

Mr. Welsh made the motion to accept the City’s recommendation which was seconded by Mr. Burns. Motion carried 3-0. Chairman Garfinkel explained to the applicant, that the City Council was the final decision and that a letter with the date of the Council Hearing would be mailed to them.

LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on May 28, 2013, at 5:36 p.m. with Chairman Lynn presiding. Members present were Mr. Hare, Mr. Slavin, Mr. Rushe, and Mr. Shevock. Members of Council present were Council President Bonar, Mr. Dixon, and Mr. Hutchison. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS By unanimous consent, the agenda was approved as presented. Downtown Dover Business Improvement District (BID) Budget and Assessment (Tax) Rates for Fiscal Year 2013-2014 In accordance with Appendix D, Article III, Section 9(f) of the Dover Code, City Council must adopted a Business Improvement District (BID) budget and assessment every year. Ms. Cheryl Russell, City Assessor, provided members the FY 2013-2014 proposed budget ordinance showing BID tax revenue and expenses, as well as the following tax calculation worksheet with recommended rates: JULY 1, 2013 TO JUNE 30, 2014 ZONE 1 ZONE 2 ZONE 3 TOTAL Aggregate Assessments $38,558,700 $58,290,700 $32,830,900 $129,680,300 Assessment Tax Rate Per $100 Assessment 0.0634 0.0349 0.0156 --- Revenue Raised $24,400 $20,300 $5,100 $49,800 % Revenue Raised 49% 41% 10% 100% Number of Parcels 113 105 42 260 Average Assessment $216 $193 $121 $531 Ms. Russell noted that the revenue percentages by zone had been calculated in accordance with Section 9(e) of Appendix D, Article III of the Dover Code and that the amounts were estimated per the 2010 reassessed values. Staff recommended approval of the Downtown Dover Business Improvement District (BID) Budget and Assessment (Tax) Rates for FY 2013-2014 and adoption of the proposed budget ordinance. Responding to Mr. Slavin, Mrs. Donna Mitchell, Controller/Treasurer, explained that the Dover Code requires the Downtown Dover Business Improvement District (BID) Budget and Assessment (Tax) Rates to be approved by City Council on or before the second meeting in June. She recommended that staff conduct further research to determine why it was initially established this way prior to any consideration of amending the ordinance to allow adopting the BID budget and assessment at the same time as the City’s budget. She estimated that a one percent (1%) increase in BID tax of the total assessed values would equate to approximately $12,900.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MAY 28, 2013 PAGE 2 Mr. Bonar stated that increasing the BID tax for downtown merchants would allow the Downtown Dover Partnership (DDP) to become more self-sustaining and provide them a better funding mechanism. Mr. Slavin expressed his resistance to the BID tax, explaining his feeling that it was contradictory to indicate that the City was providing an incentive to businesses in the downtown area by assessing them an additional tax. It was his feeling that there were other means the City could consider to fund the DDP instead of taxing the businesses in that district. Mr. Hare stated his concurrence. Mr. Slavin moved to recommend approval of staff’s recommendation to approve the Downtown Dover Business Improvement District (BID) - Assessment (Tax) Rate for FY 2013-2014 and approval of the proposed budget (Attachment #1). The motion was seconded by Mr. Hare and unanimously carried. Downtown Dover Partnership (DDP) Loan Guarantee Extension Mrs. Donna Mitchell, Controller/Treasurer, provided information regarding the Downtown Dover Partnership’s (DDP) recent negotiations for new terms for their PNC Loan. She reminded members that the original loan provided for interest only payments with a balloon payment due in July 2013, as presented to members during their meeting on April 14, 2008. Mr. Lou Colón, Executive Director, Downtown Dover Partnership, advised members that the loan guarantee extension was for the former Acme property located on South Governors Avenue. He stated that the extension would be a one (1) year extension of interest only and would reduce the current debt service payments to approximately $39,000 and the interest rate from approximately 5% to a little over 3%. Mr. Shevock noted that the City was guaranteeing the interest on the loan this year and that the balloon payment would be due next year. He questioned what the City’s liability would be next year since the interest was guaranteed only for the current year. Responding, Mr. Colón stated that it was the intent of the DDP to have the building sold within the year. He indicated that the building would be marketed for redevelopment and the loan would then be paid in full. Mrs. Mitchell referred to the details provided to members regarding the new terms, as follows: 1) the Bank has approved an extension of one (1) year on their $1,300,000 loan at interest only until July 1, 2014; 2) the new rate will be floating at the London Interbank Offered Rate (LIBOR) + 2.50% (currently 2.71%); and 3) the rate was a fixed rate at 5.16% - that would show a reduction in annual interest expense from approximately $67,080 to $35,230 or around $31,850 per year, assuming LIBOR remains the same [LIBOR is a floating Rate index, but has not moved materially for several years; however, there are no guarantees as to what LIBOR might be day to day.] It was noted that the Bank will not extend at interest only again past July 1, 2014 and that the DDP will be requested to develop a specific plan by that date as to how they plan to handle the obligation.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MAY 28, 2013 PAGE 3 In response to Mr. Hare, Mr. Colón advised members that if the property were not sold within the year, the DDP had funds budgeted to cover some debt service. In regard to the balloon payment, he felt confident that this could be negotiated with the bank; however, he could not guarantee that would be the case. He confirmed that if the building were not sold and they were unable to negotiate with the bank, the City’s guarantee would pay the $1.8M. Elaborating, Mrs. Mitchell explained her understanding that the bank had indicated that if the building were not sold as of July 1, 2014, the bank would then want interest and principle, noting that the DDP was only paying interest. She indicated the possibility that enough rent monies would be collected to cover the interest and principle payments, explaining that this would depend on the interest rate locked in and the amount of rent monies collected at that time. Responding to Mr. Hutchison regarding the vendor who would administer EZ-Pass, Mr. Colón stated that the DDP had first been advised that this would be decided by April 15, 2013, and subsequently this date was changed to May 15, 2013. He stated that the DDP would be meeting with DelDOT on Thursday, May 30, 2013 and that although a selection had been made, it had not been made public. Staff recommended granting the extension of the Downtown Dover Partnership (DDP) loan guarantee for a period of one (1) year effective July 1, 2013 on the loan between PNC Bank and the Downtown Dover Partnership. Mr. Hare moved to recommend approval of staff’s recommendation, seconded by Mr. Rushe and unanimously carried. Delaware Solid Waste Authority (DSWA) Municipal Discount Disposal Fee Agreement Mrs. Donna Mitchell, Controller/Treasurer reminded members that the City of Dover uses the Delaware Solid Waste Authority (DSWA) facility located in Sandtown for the disposal of municipal solid waste, as well as dry waste generated within the City’s service territory. The City’s current Municipal Discount Disposal Fee Agreement expires on June 30, 2013. She advised members that the DSWA has proposed a new agreement and fee schedule as follows: Period Base Rate Rebate/Discount Effective Rate July 1, 2013 – June 30, 2014 $ 85.50/Ton $ 8.00/Ton $ 77.50/Ton July 1, 2014 – June 30, 2015 $ 87.00/Ton $ 8.00/Ton $ 79.00/Ton July 1, 2015 – June 30, 2016 $ 88.50/Ton $ 8.00/Ton $ 80.50/Ton Mrs. Mitchell indicated that the tonnage for FY-2014 to be delivered to the Sandtown facility is estimated at 12,500 tons, which would equate to an estimated cost of $968,000. Staff recommended that the $8.00 per ton discount be taken on the monthly bill rather than participating in the rebate program. She stated that the total estimated expenditure for solid waste disposal, including recycling, in FY-2014 is $1,315,300. Staff recommended that the City Manager be authorized to sign the DSWA Municipal Discount Disposal Fee Agreement.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MAY 28, 2013 PAGE 4 Responding to Mr. Shevock, Mrs. Mitchell stated that it was her recollection that the discount and rebate provide the same amount of savings; however, the City would not receive the rebate for a year. Staff had elected to take the discount in previous years since it reflected current costs and fiscal year expenses. Mr. Shevock moved to recommend approval of staff’s recommendation to authorize the City Manager to sign the Delaware Solid Waste Authority (DSWA) Municipal Discount Disposal Fee Agreement (Attachment #2). The motion was seconded by Mr. Rushe and unanimously carried. Disposal of Excess Property - 70 Mifflin Road, 299 College Road, and 29 North Kirkwood Street - Offer from Habitat for Humanity Members considered a request from Habitat for Humanity for the purchase of City-owned property, as follows: 70 Mifflin Road for $10,000, 299 College Road for $8,000, and 29 North Kirkwood Street for $5,000. Mrs. Ann Marie Townshend, Director of Planning, Community Development, and Recreation, reminded members that the City acquired the properties at a monition sale due to liens for demolition expenses. She assured members that these were excess properties as the City had no use for the property and would be better served by these properties being redeveloped and restored as taxable properties. Mrs. Townshend advised members that in accordance with Section 5 - Exceptions to Standard Method of Disposition, Exception D, of the procedure for Sale and Disposition of Real Property, if, in the opinion of the Dover City Council, the donation of a parcel of excess land to a non-profit organization would be in the best interest of the City of Dover, Council then reserves unto itself the right to make such a donation. In this case, she noted that the Habitat for Humanity had submitted an offer to purchase the subject properties. She assured members that the sale of these properties to Habitat for Humanity would be consistent with the goals of the City of Dover 2008 Comprehensive Plan and the City of Dover 2010-2014 Consolidated Plan to foster home ownership for low and moderate income households. This would also support the City’s goal and mandate to affirmatively further fair housing by allowing for location choices for low and moderate income households. Mrs. Townshend explained that if the City were to accept the offers from Habitat for Humanity, it would be necessary for the City to write off a portion of the City’s costs for demolition and the other charges. Members were provided a summary of the write-offs, based on the offers from Habitat for Humanity and the lien value, as follows: Write-Off City’s Assessed Address Offer Price Lien Amount Amount Land Value 70 Mifflin Road $10,000 $12,175.68 $ 2,175.68 $67,400 29 N. Kirkwood Street $ 5,000 $16,511.12 $11,511.12 $24,200 299 College Road $ 8,000 $17,870.26 $ 9,870.26 $51,700 Mrs. Townshend advised members that if the “Standard Method of Disposition” were followed, the City could potentially recover all of its costs or make money on the sale over and above the lien

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MAY 28, 2013 PAGE 5 values; however, that would be subject to the marketability of the properties. She noted that when the City acquired the properties at the monition sale, the City was not outbid by other bidders. In addition, she explained that by selling to Habitat for Humanity, the City would be assured that the lots would be developed and occupied by homeowners, and reminded members that homeownership is important in creating strong communities. Mrs. Townshend advised members that the City Manager’s Office had received two (2) other letters from persons interested in purchasing 299 College Road; however, the interested parties were not non-profit organizations and would not be eligible for the Exception D to the “Standard Method of Disposition.” Staff recommended that it be determined that the properties are excess properties and that the City Manager be authorized to negotiate sale prices with Habitat for Humanity that minimize the write-off amount. In response to Mr. Lynn, Mrs. Townshend stated that the Sale and Disposition of Real Property is a procedure and is not codified and that the term “donate” is not defined in the procedure. Mr. Lynn explained his concern that in the absence of a statutory definition, the reasonable meaning would be applied, and in his opinion “donate” would mean no consideration of monies. As such, he stated his hesitation in approving the request based on Exception D of the procedure for Sale and Disposition of Real Property, although he understood the intent of staff’s recommendation in this regard. Mr. Hare indicated that, in his experience, it was not uncommon for Habitat for Humanity to make an offer for properties, explaining that not all properties are donated and individuals who purchase properties from Habitat for Humanity pay a mortgage. He indicated that he would support staff’s recommendation in regard to 70 Mifflin Road and 29 North Kirkwood Street; however, he felt that the City should explore the other interests in the property located at 299 College Road. Regarding the concerns relayed by Mr. Lynn, Mrs. Townshend stated that although there is no clear answer for the definition of “donate” as it related to this procedure, there had been precedence for this type of scenario occurring in the past. She reminded members of the infamous “cat house” (101 Jefferson Court) in which the City invested approximately $75,000 and then sold the property for approximately half that amount to Habit for Humanity. She noted that this was accomplished utilizing Exception D of the procedure for Sale and Disposition of Real Property. Mr. Roy Sudler, 353 Rita Wilma Road, questioned what the estimated sales price would be for the property located at 299 College Road for a private investor. Responding, Mrs. Townshend stated that although the City did not have an appraised value for the property, the assessed value was $51,700. If the City were to use the standard method of disposal for the property, she anticipated that bids would be solicited for its purchase. Mr. Hare moved to recommend that it be determined that 70 Mifflin Road, 299 College Road, and 29 North Kirkwood Street are excess properties and that the City Manager be authorized to negotiate sale prices with Habitat for Humanity that minimize the write-off amount for the

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MAY 28, 2013 PAGE 6 properties located at 70 Mifflin Road and 29 North Kirkwood Street and that the Standard Method of Disposition of Excess Property (with the possibility of a bid process) be utilized for the property located at 299 College Road. The motion was seconded by Mr. Shevock and carried with Mr. Lynn voting no. Proposed Amendments to Chapter 58 - Human Relations Commission Members were reminded that in March 2001, two (2) incidents occurred which caused racial tension and divisiveness within the City of Dover, as follows: 1) the shooting of a police officer in the Capital Green area; and 2) the death of Mr. Reginald Hannah. As a result, then Mayor Hutchison requested an Emergency Council Meeting to discuss the conflicting issues involving the community, which was held on March 25, 2001. Subsequently, the Delaware Human Relations Commission held a series of Dover Community Meetings throughout the year to begin a dialogue and develop objectives to restore and rebuild the community, together with all citizens of Dover. Those that attended these meetings worked to develop and prioritize a list of issues as well as strategies and objectives to resolve those issues. During those Community Meetings, it was suggested that a local Human Relations Commission be established. As a result, during their Regular Meeting of February 22, 2002, Dover City Council adopted an ordinance establishing the City of Dover Human Relations Commission (DHRC). Mr. Hutchison advised members of his concerns regarding the Dover Human Relations Commission. He noted that although the Commission was established to restore and rebuild the community, during the past several years, the Commission had experienced low meeting attendance (by both members and citizens), and that the Mayor and Council have received resignations from numerous members. As a result, the Commission has experienced difficulty in obtaining the required quorum of members to convene meetings and conduct official business. In addition, Mr. Hutchison indicated that there had been a lack of communication between the Commission and Council, as well as between the Commission and members of City staff. The Commission had repeatedly jeopardized the City’s compliance with the Freedom of Information Act (FOIA) through its disregard of requests to provide detailed meeting minutes. Mr. Hutchison recommended that the Committee examine the role and performance of the Dover Human Relations Commission to determine the following: 1) if the Commission is fulfilling its purpose; 2) if there is evidence of a continued necessity for the Commission, or if it is a duplication of services provided by other agencies, committees, etc. within the City and/or State of Delaware; 3) the possibility of amending Sec. 58-33 (c) - Meetings, of the Dover Code to limit the Commission to meeting on an as needed basis, in the same manner as many other City committees, commissions and boards, including the Construction Code Appeals Committee, Election Board, Ethics Commission, and Property Maintenance Code Board of Appeals; 4) the possibility of amending Sec. 58-32 (b) - Composition; appointment, of the Dover Code to reduce the membership of the Commission from fifteen (15) to seven (7), which would maintain the threshold originally proposed during the Dover Community Meeting of December 4, 2001; and 5) direct staff to prepare a Proposed Ordinance reflecting the recommendation of the Committee for a First Reading at City Council during the Regular Meeting of June 10, 2013 and Final Reading on June 24, 2013.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MAY 28, 2013 PAGE 7 Concurring with the concerns of Mr. Hutchison, Mr. Hare also felt that 15 members was too many and stated his understanding that the State Human Relations Commission only meets when a complaint has been filed. He felt that this was the intent of Council when establishing the Dover Human Relations Commission. Mr. Dixon suggested that training be provided for members of the Commission, as well as the City at-large, by the State Human Relations Commission. He explained that training would provide guidelines for members and give them information on their mission and what could be done to help the City. Mr. Bonar also agreed that 15 members was too large a body and that if the City chose to continue to have such a commission, its members should be provided a set standard of guidelines so that they have a clear understanding of their duties and responsibilities. As mentioned by Mr. Hare, it was his understanding that holding meetings on a regular basis had sometimes caused members to “go on fishing expeditions” to conjure up issues, which he felt did not serve the City or its citizens. He suggested that members examine the structure and the contents of rules and regulations for the operation of the Commission. In response to Mr. Slavin, Mr. Hutchison concurred that Recommendation #5, directing staff to prepare a Proposed Ordinance reflecting the recommendation of the Committee for a First Reading at City Council during the Regular Meeting of June 10, 2013 and Final Reading on June 24, 2013, should be delayed until the completion of Recommendations #1-4. Mr. Roy Sudler, Jr., Chairman of the DHRC, agreed that 15 members may be too many, explaining that it was challenging at times to obtain a quorum at meetings. It was his belief that the State Human Relations Commission had a significant role in the establishment of the by-laws and procedures established for the DHRC. He felt that the State Human Relations Commission could assist the City in providing guidance in functioning more effectively. Mr. Sudler reminded members that he was recently requested to conduct a self-review of the DHRC, which was considered by Council on January 23, 2012. He noted that #7 of that report indicated the need for the DHRC and the City to work together to develop an improved and long-range strategy plan and an annual operational plan for the Commission, which would greatly enhance the Commission and City’s ability to monitor, measure, and evaluate the effectiveness of the City and the Commission in meeting its five (5) standard needs. Referring to the five (5) standard needs, he suggested that members consider what had been accomplished since 2010 and review the 2012 Annual Report of the Commission. He felt that members would then be able to make a more educated decision in regard to a plan of action. In conclusion, Mr. Sudler provided a Demand for Hearing, Written Complaint and Memorandum of Record, which was submitted to the DHRC by EShed Alston, expressing his opinion that the DHRC Chairman, Roy Sudler, Jr., should be removed from office (Attachment #3). Ms. Linda Hackett, 1117 Charles Drive, advised members that she serves on the DHRC and indicated her desire to meet with City officials to discuss tasks that should be focused on together. She supported the Commission and indicated that there was a lot of work necessary to address many

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MAY 28, 2013 PAGE 8 concerns throughout the City. She relayed her interest in the youth in the City and felt that the Commission should be a viable part of the community and that great things could be accomplished if the City and the Commission worked more closely together. It was her hope that members would be provided an objective and that everyone be made aware of what is expected of both the Commission and the City. Mr. Shevock moved to recommend that this matter be referred to staff to formulate a recommendation for the Committee’s consideration and that a date be established for the First Reading of the related proposed ordinance, seconded by Mr. Hare. Mr. Slavin relayed his opposition, explaining that what had been recommended was for the Committee to conduct the examination and then the matter would be referred to staff for the drafting of an ordinance. He explained that referring it directly to staff would place them in a difficult position and felt that it would be disingenuous for members to indicate a desire to have discussions of the issues and without holding such discussion. Mr. Slavin suggested that a Special Legislative, Finance, and Administration Committee meeting be scheduled specifically to discuss this issue and noted that there may be a need to have more than one (1) meeting. Mr. Shevock withdrew his motion, as did the seconder. Mr. Slavin moved to recommend that the Chair of the Legislative, Finance, and Administration Committee schedule a Special meeting for the purposes of discussing Recommendation Items #1-5 included in the Committee Action Form pertaining to the Dover Human Relations Commission. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. Mr. Lynn stated that he would schedule a Special Committee Meeting following Council’s approval of the Committee’s recommendation. Mr. Shevock moved for adjournment, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 6:14 p.m. Sean M. Lynn Chairman SML/jg S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\05-28-2013 LF&A.wpd Attachments Attachment #1 - Downtown Dover Business Improvement District (BID) Proposed Budget Ordinance Attachment #2 - Delaware Solid Waste Authority (DSWA) Municipal Discount Disposal Fee Agreement Attachment #3 - Demand for Hearing, Written Complaint and Memorandum of Record submitted by Mr. Eshed Alston

ATTACHMENT #1 LF&A Committee Meeting of 05/28/2013 ATTACHMENT A BUSINESS IMPROVEMENT DISTRICT CASH RECEIPTS BUDGET FOR 2013-14 BID TAX REVENUE AND EXPENSES CHARGED AGAINST THIS REVENUE ADMINISTERED THROUGH CITY OF DOVER BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1. The amount hereinafter named aggregating Forty-nine thousand, eight hundred dollars, (49,800) or so much thereof as may be necessary is hereby appropriated from current revenues and other funds for economic development purposes for the fiscal year beginning July 1, 2013, and ending June 30, 2014: REVENUE PROPOSED Tax Revenue $49,800 EXPENSES Personnel & Administration Expenses $49,800 S:\AGENDAS-MINUTES-PACKETS\Committee-Packets\2013\LF&A\05-28-2013\ORIGINALS\1. Downtown Dover Business Improvement District (BID) Assessment (Tax) Rate for Fiscal Year 2013-2014.doc 2

ATTACHMENT #2 LF&A Committee Meeting of 05/28/2013

ATTACHMENT #3 LF&A COMMITTEE MEETING OF 05-28-2013

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on May 29, 2013, at 5:00 p.m. with Chairman Hutchison presiding. Members present were Mr. Dixon (arrived at 5:10 p.m.), Mr. Davis, and Mr. Keller. Mr. Perza was absent. AGENDA ADDITIONS/DELETIONS Mr. Keller moved for approval of the agenda, seconded by Mr. Davis and unanimously carried. Planned Neighborhood Design: Senior Citizen Housing Option - Luther Village III Mrs. Dawn-Melson Williams, Principal Planner, advised members that a Conditional Use Site Plan application was received for property located east of John Hunn Brown Road and on the west side of Babb Drive, owned by Martin Luther Foundation of Dover, which proposed the development of Luther Village Planned Neighborhood Design - Senior Citizen Housing Option consisting of 524 age-restricted apartment units in a total of nine (9) phases. It was previously established by application C-02-02, and Luther Village Phases I and II (total of 100 apartment units) have been constructed (Applications S-03-07 and S-07-10). The project also includes the Site Plan for Luther Village Phase III, which consists of the construction of a four (4) story apartment building with 48 units (age-restricted), the construction of a one (1) story 3,566 S.F. resident activity room, and associated site improvements. The plan also includes a Minor Subdivision to create a parcel of land for Phase III from the existing 29.8 acre+/- parcel owned by the Martin Luther Foundation of Dover (Phases I and II already exist on individual parcels). At their May 20, 2013 meeting, the Planning Commission conducted a public hearing and took action to grant conditional approval for the overall Luther Village Planned Neighborhood Design - Senior Citizen Housing Option and the Site Plan for Phase III. The Planning Commission also made recommendations for approval of the waiver requests for the subdivision waiver of the requirement for lot frontage on a public street and for elimination of the rear emergency access requirement. Request for Waiver of Appendix A - Subdivisions, Article VI - Subdivision General Requirements and Design Standards, Section E - Lots (5) Requirement for Lot Frontage on a Public Street Mrs. Dawn-Melson Williams, Principal Planner, reviewed a Petition to Waive Subdivision Standards for Luther Village Planned Neighborhood Design - Senior Housing Option - Luther Village III (C-13-03). She explained that a Minor Subdivision Plan is associated with this project that proposes to subdivide a 2.85 acre parcel from the 29.8 acres of the overall Luther Village remaining parcel. This subdivision includes the Phase III apartment building and the immediately surrounding area. The proposed parcel for Luther Village Phase III is within the larger tract of land and therefore will not have frontage on a public street. She noted that the waiver would allow the subdivision of the parcel to create a parcel for Phase III without public street frontage but with access to the public street as established by an easement across the adjacent property (Lands of Martin Luther Foundation of Dover).

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF MAY 29, 2013 PAGE 2 Staff recommended approval of the waiver to allow for creation of a parcel without street frontage, noting that the main parcel of the complex, including the entrance, maintains frontage along a public street. The creation of this parcel focused on Phase III is necessary to comply with funding and/or ownership requirements for the project. Similar waivers were approved for Phase I and Phase II. The Planning Commission recommended approval of the subdivision waiver of the requirement of lot frontage on public street for the Minor Subdivision Plan associated with C-13-03. Mr. Davis moved to recommend approval of the subdivision waiver of the requirement of lot frontage on a public street for the Luther Village Planned Neighborhood Design - Senior Citizen Housing Option - Luther Village III, as recommended by the Planning Commission. The motion was seconded by Mr. Keller and unanimously carried. Request for Waiver of Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 17 - Emergency Access Requirements Mrs. Dawn Melson-Williams, Principal Planner, reviewed a Petition to Waive Emergency Access Requirements for Luther Village Planned Neighborhood Design - Senior Housing Option - Luther Village III (C-13-03). She advised members that the Zoning Ordinance requires a 24-foot primary fire lane to provide emergency access to the rear of the four (4) story apartment buildings (Article 5 §17.5(a)). The applicant is requesting a waiver for the elimination of this requirement. The building has fire protection requirements under the Fire Codes including the following: a required the building to be sprinklered, a requirement for a primary fire lane for the primary entrance and exit side of the building, and fire lane coverage required for 35% of the building. Staff recommended approval of the waiver request to eliminate the emergency rear access for apartment units, finding that the building would be sprinklered and would include other required fire lane coverage. The Planning Commission recommended approval of the waiver to eliminate the Emergency Rear Access Requirement for the apartment buildings. Mr. Davis expressed his concern regarding waiving the requirement for a 24-foot primary lane for rear access for the Fire Department, noting that the Fire Marshal had reviewed the plan and included comments but did not make a recommendation. Mrs. Melson-Williams explained that this requirement was part of the Zoning Ordinance relating to emergency access provisions that list requirements for certain types of housing units and requirements for apartment buildings depend on the number of stories. She stated that the plan meets all Fire Code requirements and that the Fire Code includes provisions for a means of egress from the building. Mr. Davis stated that his concern was the age of the proposed inhabitants, noting that egress from the building would not be as quick as if it were a standard apartment building with multi-age groups. He was concerned that fire trucks would not have access if there were a fire at the rear of the building.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF MAY 29, 2013 PAGE 3 Mr. Hutchison stated his belief that the required sprinkler system would reduce risk. Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded members that the project would receive federal funding; therefore, federal requirements for housing inspections must be met in addition to City requirements. The City is required to comply with State fire prevention regulations, which are developed by the State Fire Commission, and National Fire Protection Association (NFPA) 2012 standards, which are developed by technical experts. She advised members that the Zoning Ordinance provisions were another level of requirements and that staff had had some discussions questioning whether these City requirements were needed. She confirmed that all Fire Code requirements for the project had been met. Mr. Hutchison stated that he was more than satisfied with the project based upon the recommendations of staff and the Planning Commission. Mr. Davis moved to recommend approval of the waiver to eliminate the emergency rear access requirement for the Luther Village Planned Neighborhood Design - Senior Citizen Housing Option - Luther Village III, as recommended by the Planning Commission. The motion was seconded by Mr. Keller and unanimously carried. UPDATES Dover High School Pedestrian Study Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded members that the Delaware Department of Transportation (DelDOT) had approved a HAWK System pedestrian-activated signal for the intersection of Route 8 and Heatherfield Way. She noted that the gaps in the sidewalk on the north side of Route 8 must be addressed in order to utilize the signal and there was an additional gap on the south side. She stated that staff had worked with DelDOT, Senator Bushweller, and the State Budget Office to have funding allocated to install sidewalks on the north side of Route 8. Mrs. Townshend noted her concern that this project had been included in DelDOT’s budget for the next fiscal year and she was anxious to expedite it. She indicated that she was notified that this project would be completed by DelDOT in-house rather than being contracted out, and DelDOT’s Traffic Solutions Branch was performing sidewalk design work and would manage construction. She noted that DelDOT was aware of time constraints and the priority of the project. Mrs. Townshend explained that, in a conversation with the State Budget Director, she was able to use information provided by the Capital School District indicating that the minimum cost to bus students who live just north of Route 8 would be more than $75,000 per year; therefore, an investment of $0.5M in sidewalk installation would pay for itself relatively quickly. She stated that obtaining public involvement would be necessary for both the sidewalk and the traffic signal projects, and this would probably occur in the Fall of 2013. In response to Mr. Hutchison, Mrs. Townshend stated that she would have an opportunity to see a HAWK signal in operation in Newark next month as she had a meeting scheduled in that area in June.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF MAY 29, 2013 PAGE 4 Responding to Mr. Dixon, Mrs. Townshend explained that public involvement would probably include holding a public workshop and providing public notice to property owners in the area to make them aware of the project and allow them to express concerns. She stated that she would keep members apprised regarding this matter. Mr. Keller noted that he would prefer to see a traditional traffic signal at the location and encouraged the City to keep this issue “in the crosshairs.” Responding, Mrs. Townshend explained that the legislators had expressed the same concern. She noted that once the signal design and the infrastructure in the road were complete, it would be easy to change to a conventional signal and that staff would continue to advocate for this. Report from Bicycle and Pedestrian Subcommittee Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the Bicycle and Pedestrian Subcommittee had continued to meet for several months and was working on completion of a City application to the American League of Cyclists in July for a Bike-Friendly Community designation, noting that this application would be due in July. She indicated that the Subcommittee hoped to receive at least honorable mention, noting that Newark and Lewes received honorable mention when they first applied, received ideas for improvement, and reapplied before receiving the bike-friendly designation. Mrs. Townshend informed members that the Subcommittee had also planned a Bike to Work Day in conjunction with the Delaware Department of Transportation (DelDOT). City employees were invited to participate and Mrs. Townshend stated that she was pleased with the turnout for this first-time event, noting that approximately 35 people participated including more than seven (7) City employees. She hoped to build on this next year by involving the Department of Natural Resources and Environmental Control (DNREC). Mr. Hutchison stated the importance of promoting bicycle safety. In response to Mr. Keller, Mrs. Townshend explained that a Bike-Friendly Community designation would be helpful in promoting the City and attracting others to the community. She noted that the State had begun work on the first phase of the Capital City Trail near Family Court and that projects like this would make the City more bicycle friendly. Mr. Davis moved for adjournment, seconded by Mr. Keller and unanimously carried. Meeting adjourned at 5:22 p.m. James L. Hutchison, Sr. Chairman JLH/js S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\05-29-2013 SA&T.wpd

CITY OF DOVER FINANCE & CENTRAL SERVICES DEPARTMENTS MONTHLY BUDGET REPORT APRIL 2013 PREPARED BY: FINANCE DEPARTMENT PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER April 2013 Monthly Budget Reports S FINANCE DEPARTMENT ACTIVITY LEVELS FY12 YTD FY13 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox FY13) 4,251 4,651 Total Amount of All Deposits $ 123,961,605 $ 125,822,461 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 766,909 100.0% $ 17,694,526 692,839 100.0% $ 16,554,626 Wages and Hours Worked Regular 645,091 84.1% $ 13,885,871 583,897 84.3% $ 12,940,001 All over time 29,566 3.9% $ 1,249,290 30,515 4.4% $ 1,334,274 Other Paid or Unpaid Wages and Hours Vacation 50,400 6.6% $ 1,320,200 35,505 5.1% $ 919,112 Sick 19,633 2.6% $ 476,308 16,575 2.4% $ 413,877 Terminal Leave - Retiree Vacation/Sick Payout 9,830 1.3% $ 306,664 16,613 2.4% $ 480,164 Comp Time 8,497 1.1% $ 240,655 6,828 1.0% $ 192,487 Personal 1,694 0.2% $ 46,734 1,455 0.2% $ 40,895 Leave Without Pay - 0.0% $ - 108 0.0% $ 2,784 Other (description below) 2,200 0.3% $ 168,805 1,344 0.2% $ 231,032 Other includes: pay adjustments, military differential pay, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 22 21 Number of Payroll Checks & Direct Deposits Issued 8,361 7,616 Number of Pension Checks Issued 2,398 2,478 Total Pension Benefits Paid - Defined Benefit Plan $ 3,909,910 $ 4,100,437 ACCOUNTS PAYABLE Number of Check Vouchers 5,340 5,090 Number of EFT Vouchers 1,901 1,843 Vouchers Dollar Amount Disbursed $ 78,866,649 $ 73,416,527 CENTRAL SERVICES ACTIVITY LEVELS Contingency & Warehouse Stock Items on Hand with No Usage $2,600,000 $630 2400 $2,500,000 2200 $530 Total Dollar Value $2,400,000 Total Line Items 2000 $430 Thousands $2,300,000 1800 $330 $2,200,000 1600 $2,100,000 1400 $230 $2,000,000 1200 $130 $30 Total Dollar Value Total Line Items Apr‐12 May‐12 Jun‐12 Jul‐12 Aug‐12 Sep‐12 Oct‐12 Nov‐12 Dec‐12 Jan‐13 Feb‐13 Mar‐13 Apr‐13 Electric Water General Value: $2,567,775 Line Items: 1,469 S t o c k P urc ha s e s by F und Electric: $530,905 Water: $57,263 General: $36,027 $ 3 5 0 ,0 0 0 $ 3 0 0 ,0 0 0 $ 2 5 0 ,0 0 0 Fuel Use $ 2 0 0 ,0 0 0 $ 15 0 ,0 0 0 Unleaded: 10,764.0 gallons $ 10 0 ,0 0 0 Diesel: 7,135.2 gallons $ 5 0 ,0 0 0 Total: $ 54,118 $0 A pr M a y J un J ul A ug S e p Oct N o v D ec Jan F eb M a r A pr 12 12 12 12 12 12 12 12 12 13 13 13 13 E le c t ric Wa t e r G e ne ra l Electric: $98,255 Water: $32,688 General: $4,143

City of Dover Finance Department Monthly Report – April 2013 General Fund Summary Revised 83% of Budget Budget YTD Balance Budget Beginning Balance - unaudited $ 2,666,600 $ 2,734,400 $ 3,561,837 $ (827,437) 130.3% Revenues Court of Chancery Fees 753,800 753,800 675,520 78,280 89.6% Fines & Police Revenues 1,162,400 1,162,400 962,662 199,738 82.8% Franchise Fees 550,000 550,000 390,680 159,320 71.0% Grants 708,500 708,500 488,874 219,626 69.0% Intrafund Services 4,329,100 4,329,100 3,409,725 919,375 78.8% Library & Recreation Revenues 602,100 602,100 449,413 152,687 74.6% Licenses & Permits 2,508,300 2,508,300 2,452,843 55,457 97.8% Property Taxes (Includes BID Revenue) (1) 11,049,000 11,115,000 11,100,158 14,842 99.9% Sale of Assets - - 10 (10) 0.0% Sanitation Revenues 2,690,200 2,690,200 2,189,558 500,642 81.4% Other Miscellaneous Revenues 130,500 130,500 150,157 (19,657) 115.1% Garrison Farm Rent Revenue 62,000 62,000 117,247 (55,247) 189.1% Municipal Street Aid Fund 527,400 527,400 530,868 (3,468) 100.7% Civil Traffic Penalties 750,000 750,000 223,155 526,845 29.8% Transfer Taxes 1,370,000 1,370,000 1,009,744 360,256 73.7% Verizon and CI Reserves 11,000 11,000 - 11,000 0.0% Water/Wastewater Fund 500,000 500,000 500,000 - 100.0% Electric Fund 8,000,000 8,000,000 8,000,000 - 100.0% Total Revenues 35,704,300 35,770,300 32,650,614 3,119,686 91.3% Total Beginning Balance & Revenues $ 38,370,900 $ 38,504,700 $ 36,212,451 $ 2,292,249 94.0% Expenditures City Clerk & Council $ 441,100 $ 441,100 $ 330,035 $ 111,065 74.8% Mayor, City Manager & Human Resources 822,100 822,100 705,560 116,540 85.8% Police & Police Extra Duty 13,774,600 13,774,600 11,296,372 2,478,228 82.0% Public Services 4,359,300 4,406,850 3,303,603 1,103,247 75.0% Central Services 1,968,400 1,978,350 1,463,197 515,153 74.0% Planning & Inspections 1,996,600 2,014,500 1,504,110 510,390 74.7% Finance, Info Tech & Customer Services 2,423,400 2,423,400 1,883,499 539,901 77.7% Library & Recreation 1,963,600 1,976,600 1,412,137 564,463 71.4% Fire Department 688,300 688,300 586,922 101,378 85.3% Assessor 187,500 187,500 149,939 37,561 80.0% Contribution to DDP 180,000 180,000 180,000 - 100.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 463,400 442,800 - 442,800 0.0% Insurance 600,000 600,000 483,298 116,702 80.5% OPEB - Retiree’s Health Care Contribution 1,620,600 1,620,600 1,620,600 - 100.0% Police Pension Trust Contribution - State Grant 500,000 500,000 371,139 128,861 74.2% Appropriation to Emp Pension Fund - Unfunded Liability 1,310,500 1,310,500 1,310,500 - 100.0% Appropriation to Police Pension Fund 95,000 95,000 95,000 - 100.0% Street Lights 869,700 869,700 730,238 139,462 84.0% Debt Service 624,200 624,200 347,740 276,460 55.7% Provision for Uncollectible 10,000 10,000 10,000 - 100.0% Transfers Out Capital Projects Fund 613,400 613,400 613,400 - 100.0% Total Expenditures 35,536,700 35,604,500 28,397,289 7,207,211 79.8% Budget Balance - Working Capital 2,834,200 2,900,200 - 2,900,200 0.0% Total Budget Balance & Expenditures $ 38,370,900 $ 38,504,700 $ 28,397,289 $ 10,107,411 73.8% Reserve Balances Contingency $ 731,100 $ 731,100 $ 732,069 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 4/30/13 is $328,555.25 as compared to $418,409.02 in April 2012.

City of Dover Finance Department Monthly Report – April 2013 Water/Wastewater Fund Summary Revised 83% of Budget Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 865,100 $ 884,600 $ 2,567,172 $ (1,682,572) 290.2% Beginning Balance - Wastewater - unaudited $ 853,000 $ 867,800 $ 1,929,346 $ (1,061,546) 222.3% Beginning Balance - Kent County Treatment - unaudited $ (553,500) $ (553,500) $ (1,243,243) $ 689,743 224.6% 1,164,600 1,198,900 3,253,275 (2,054,375) 279.3% Revenues Water Fees 4,730,700 4,730,700 3,810,829 919,871 80.6% Wastewater Fees 3,834,600 3,834,600 2,968,848 865,752 77.4% Kent County Treatment Fees 3,090,800 3,090,800 2,437,060 653,740 78.8% Ground Water Adjustment Fees 1,257,600 1,257,600 1,094,319 163,281 87.0% Water Tank Leases 313,500 313,500 261,200 52,300 83.3% Interest Earnings - Water 8,700 8,700 3,624 5,076 41.7% Interest Earnings - Water/Wastewater 17,100 17,100 7,035 10,065 41.1% Miscellaneous 77,000 77,000 64,645 12,355 84.0% Impact Fees - Water 350,000 350,000 173,817 176,183 49.7% Impact Fees - Wastewater 317,000 317,000 343,236 (26,236) 108.3% Total Revenues 13,997,000 13,997,000 11,164,613 2,832,387 79.8% Total Beginning Balance & Revenues $ 15,161,600 $ 15,195,900 $ 14,417,888 $ 778,012 94.9% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 597,900 $ 601,900 $ 382,678 $ 219,222 63.6% Water 408,200 415,000 334,188 80,812 80.5% Water Treatment Plant 1,522,600 1,535,400 1,111,505 423,895 72.4% Wastewater 993,000 997,000 636,115 360,885 63.8% Construction & Inspection 345,700 353,200 270,873 82,327 76.7% Kent County Treatment Fees 3,600,000 3,600,000 2,970,738 629,262 82.5% Intrafund Services 1,235,400 1,235,400 947,824 287,576 76.7% Pension Unfunded Liability 309,800 309,800 309,800 - 100.0% OPEB - Retiree's Health Care Contributions 220,000 220,000 220,000 - 100.0% Debt Service 1,263,600 1,263,600 683,508 580,092 54.1% Inventory/Fixed Asset Write-offs 5,000 5,000 5,000 - 100.0% Other Employment Expenses 16,200 15,400 - 15,400 0.0% Transfers Out General Fund 500,000 500,000 500,000 - 100.0% Uncollectible Reserve 5,000 5,000 5,000 - 100.0% Water I & E Fund 1,700,000 1,700,000 1,700,000 - 100.0% Wastewater I & E Fund 1,200,000 1,200,000 1,200,000 - 100.0% Capital Asset Reserve - Water 70,000 70,000 70,000 - 100.0% Capital Asset Reserve - Wastewater 22,000 22,000 22,000 - 100.0% Total Expenses 14,014,400 14,048,700 11,369,229 2,679,471 80.9% Budget Balances Budget Balance - Working Capital - Water 482,700 482,700 - 482,700 0.0% Budget Balance - Working Capital - WW 664,500 664,500 - 664,500 0.0% Total Budget Balances 1,147,200 1,147,200 - 1,147,200 0.0% Total Budget Balances & Expenses $ 15,161,600 $ 15,195,900 $ 11,369,229 $ 3,826,671 74.8% Reserve Balances Contingency-Water $ 103,724 $ 103,724 $ 103,835 Contingency-Wastewater $ 189,176 $ 189,176 $ 187,769 Impact Fee Reserve - Sewer NO BUDGET NO BUDGET $ 3,227,912 Impact Fee Reserve - Water NO BUDGET NO BUDGET $ 196,543 Bond Coverage Ratio (Covenant 1.20) 3.73 3.33 3.86

City of Dover Finance Department Monthly Report – April 2013 Electric Revenue Fund Summary Revised 83% of Budget Budget YTD Balance Budget Beginning Balance - unaudited $ 7,184,000 $ 7,201,500 $ 12,292,573 $ (5,091,073) 170.7% Revenues Sales to Customers 85,071,400 85,071,400 73,377,171 11,694,229 86.3% Purchase Power Adjustment - - 389 (389) 0.0% Utility Tax 1,595,200 1,595,200 1,207,154 388,046 75.7% Weyandt Hall Rents 225,000 225,000 140,894 84,106 62.6% Miscellaneous Revenues 979,700 979,700 1,135,139 (155,439) 115.9% Interest Earned 107,800 107,800 105,116 2,684 97.5% Transfer from Rate Stabilization 5,400,000 5,400,000 2,700,000 2,700,000 50.0% Intrafund Service Receipts Water/Wastewater 130,800 130,800 108,710 22,090 83.1% Total Revenues 93,509,900 93,509,900 78,774,573 14,735,327 84.2% Total Beginning Balance & Revenues $ 100,693,900 $ 100,711,400 $ 91,067,146 $ 9,644,254 90.4% Expenses Power Supply & Generation Hedged Energy $ 39,468,900 $ 39,468,900 $ 31,590,062 $ 7,878,838 80.0% Power Supply Management/Incentive 996,000 996,000 830,000 166,000 83.3% Capacity Charges 12,564,800 12,564,800 9,318,585 3,246,215 74.2% Dover Sun Park Energy 1,414,500 1,414,500 1,011,505 402,995 71.5% Solar Renewal Energy Credits - 351,600 205,941 145,659 58.6% PJM Charges - Energy 17,508,300 13,752,300 5,382,562 8,369,738 39.1% PJM Charges - Transmission & Fees - 3,756,000 5,565,122 (1,809,122) 148.2% Total Power Supply 71,952,500 72,304,100 53,903,777 18,400,323 74.6% Plant Operations 5,914,900 5,914,900 4,409,811 1,505,089 74.6% Generation Fuels 586,000 586,000 971,459 (385,459) 165.8% Capacity Credits (14,318,600) (14,318,600) (11,826,360) (2,492,240) 82.6% PJM Spot Market Energy (772,700) (1,124,300) - (1,124,300) 0.0% PJM Credits (427,000) (427,000) (2,288,759) 1,861,759 536.0% Total Generation (9,017,400) (9,369,000) (8,733,849) (635,151) 93.2% Total Power Supply & Plant 62,935,100 62,935,100 45,169,928 17,765,172 71.8% Electric Operating Divisions: Transmission/Distribution 3,223,600 3,233,700 2,636,914 596,786 81.5% Electrical Engineering 1,163,900 1,171,300 843,666 327,634 72.0% Administration 501,200 501,200 329,523 171,677 65.7% Meter Reading 212,500 212,500 175,207 37,293 82.5% Systems Operations 517,600 526,300 435,340 90,960 82.7% Intrafund Services 3,224,500 3,224,500 2,570,611 653,889 79.7% Utility Tax 1,595,200 1,595,200 1,207,155 388,045 75.7% OPEB Trust Contribution - Unfunded Liability - - - - 0.0% OPEB - Retirees Health Care Contribution 696,500 696,500 696,500 - 100.0% Pension Trust Contribution - Unfunded liability 1,074,200 1,074,200 1,074,200 - 100.0% Interest on Deposits 35,000 35,000 20,530 14,470 58.7% Green Energy Payment to DEMEC 129,000 129,000 109,204 19,796 84.7% Accounts Receivable Write-Offs 150,000 150,000 150,000 - 100.0% Inventory Write-Offs 175,000 175,000 175,000 - 100.0% Other Employee Expenses 157,900 149,200 - 149,200 0.0% Contractual Services Power Supply 190,000 190,000 136,403 53,597 71.8% Debt Service 3,323,600 3,323,600 2,813,970 509,630 84.7% Transfers Out: General Fund 8,000,000 8,000,000 8,000,000 - 100.0% Electric Improvement & Extension Fund 3,500,000 3,500,000 3,500,000 - 100.0% Total Expenses 90,804,800 90,822,300 70,044,151 20,778,149 77.1% Budget Balance - Working Capital 9,889,100 9,889,100 - 9,889,100 0.0% Total Budget Balance & Expenses $ 100,693,900 $ 100,711,400 $ 70,044,151 $ 30,667,249 69.5% Reserve Balances Contingency Reserve $ 816,200 $ 816,200 $ 812,111 Insurance Reserve $ 750,000 $ 750,000 $ 731,130 Rate Stabilization Reserve $ 4,947,600 $ 4,947,600 $ 7,665,317 Bond Coverage Ratio (Covenant 1.25) 2.74 2.87 5.45 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 709,972 709,972 611,735 86.2% Sales per MWh $ 2.739 $ 2.874 $ 5.450 189.6% Purchased/Generated MWh 750,296 750,297 612,591 81.6% All In MWh Supply & Generation 83.88 $ 83.880 $ 73.736 87.9%

City of Dover Finance Department Monthly Report – April 2013 General Capital Project Fund Summary Revised 83% of Budget Budget YTD Balance Budget Beginning Balance - Projects - unaudited $ 294,400 $ 241,100 $ - $ 241,100 0.0% Beginning Balance - Library - unaudited $ - $ (95,500) $ - $ (95,500) 0.0% Revenues State Grant - Other 108,000 158,000 265,388 (107,388) 168.0% Interest Earnings - - 19,434 (19,434) 0.0% Loan Proceeds - Streets, City Hall 2,000,000 2,000,000 - 2,000,000 0.0% Loan Proceeds - Garrison Farm 2,000,000 - - - 0.0% Transfer from General Fund for Projects 613,400 613,400 613,400 - 100.0% Police Grant 33,800 33,800 - 33,800 0.0% Transfer from Future Capacity Reserve - 2,000,000 2,000,000 - 100.0% MSA Capital Contribution - 132,200 - 132,200 0.0% Subtotal Project Receipts 4,755,200 4,937,400 2,898,222 2,039,178 State Grant - Library 884,200 1,912,700 1,500,324 412,376 78.4% Loan Proceeds - Library Green Energy Project - 648,500 648,500 - 100.0% Kent County Library Contribution 250,000 250,000 250,000 - 100.0% Transfer from Library Foundation 67,500 - - - 0.0% Library Donations - 173,400 434,820 (261,420) 250.8% Income from Sale of Library/Bridge Loan 1,200,000 1,243,000 1,200,000 43,000 96.5% Subtotal Library Project Receipts 2,401,700 4,227,600 4,033,644 193,956 95.4% Total Revenues 7,156,900 9,165,000 6,931,866 2,233,134 75.6% Total Beginning Balance & Revenue $ 7,451,300 $ 9,310,600 $ 6,931,866 $ 2,378,734 74.5% Expenditures Fire $ 238,500 $ 238,500 $ 238,515 $ (15) 100.0% Grounds Maintenance 112,000 112,000 94,419 17,581 84.3% Library 2,535,000 4,089,100 3,845,486 243,614 94.0% Recreation 30,000 30,000 - 30,000 0.0% Police 197,000 217,000 171,304 45,696 78.9% Streets (1) 1,974,000 2,144,200 26,717 2,117,483 1.2% Sanitation 150,000 150,000 - 150,000 0.0% Information Technology 57,000 107,000 67,514 39,486 63.1% Public Services - Administration - - - - 0.0% Facilities Management 381,000 395,000 96,275 298,725 24.4% Mayor 33,000 33,000 33,000 - 100.0% Loan Issuance Costs 56,000 - 1,079 (1,079) 0.0% Transfer to Community Transportation Fund 1,606,700 1,606,700 - 1,606,700 0.0% Budget Balance - Library Project 81,100 188,100 - 188,100 0.0% Total Expenditures 7,451,300 9,310,600 4,574,309 4,736,291 49.1% Budget Balance - Bond Proceeds - - - - 0.0% Budget Balance - Projects - - - - 0.0% Total Budget Balance & Expenditures $ 7,451,300 $ 9,310,600 $ 4,574,309 $ 4,736,291 49.1% Reserve Balances Capital Asset Replacement Reserve $ 503,000 $ 503,000 $ 505,984 Parkland/Recreation $ 202,600 $ 202,600 $ 202,335 (1) Street program - Budget includes $2 million for street repaving and City Hall improvements to be completed over two years (Fiscal Years 2012 and 2013). Will be funded by bond issue or commercial bank loan.

City of Dover Finance Department Monthly Report – April 2013 Water/Wastewater Improvement & Extension Fund Summary Revised 83% of Budget Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 3,071,800 $ 3,811,200 $ - $ 3,811,200 0.0% Beginning Balance - Wastewater - unaudited $ 1,013,600 $ 2,641,000 $ - $ 2,641,000 0.0% Revenues Bond Proceeds - Water 2,000,000 2,000,000 - 2,000,000 0.0% Bond Proceeds - Wastewater 2,000,000 2,000,000 - 2,000,000 0.0% State Loan-Wastewater 2011 - - 454,514 (454,514) 0.0% Income from Sale of Assets - - 4,171 (4,171) 0.0% Interest Earned 25,000 25,000 85,629 (60,629) 342.5% Transfer from Water Operating Fund for Water 1,700,000 1,700,000 1,700,000 - 100.0% Transfer from Wastewater Operating Fund for Wastewater 1,200,000 1,200,000 1,200,000 - 100.0% Transfer from Impact Fee Reserve - Water 300,000 300,000 300,000 - 100.0% Transfer from Impact Fee Reserve - Wastewater 250,000 250,000 250,000 - 100.0% Total Revenues 7,475,000 7,475,000 3,994,314 3,480,686 53.4% Total Beginning Balance & Revenues $ 11,560,400 $ 13,927,200 $ 3,994,314 $ 9,932,886 28.7% Expenses Bond Issue Costs $ 344,000 $ 250,000 $ 4,739 $ 245,261 1.9% Engineering & Inspection 23,400 29,208 29,208 - 100.0% Water 5,140,000 5,799,588 704,833 5,094,755 12.2% Wastewater 3,817,300 5,750,496 1,501,929 4,248,567 26.1% Water Treatment Plant 24,100 29,208 29,208 - 100.0% Water Construction 31,000 31,000 35,899 (4,899) 115.8% Total Expenses 9,379,800 11,889,500 2,305,816 9,583,684 19.4% Budget Balance - Working Capital - Water 1,675,500 1,699,300 - 1,699,300 0.0% Budget Balance - Working Capital - Wastewater 505,100 338,400 - 338,400 0.0% Total Budget Balances 2,180,600 2,037,700 - 2,037,700 0.0% Total Budget Balances & Expenses $ 11,560,400 $ 13,927,200 $ 2,305,816 $ 11,621,384 16.6% Reserve Balances Capital Asset Replacement - Water $ 501,100 $ 501,100 $ 504,122 Capital Asset Replacement - Wastewater $ 501,100 $ 501,100 $ 502,969

City of Dover Finance Department Monthly Report – April 2013 Electric Improvement & Extension Fund Summary Revised 83% of Budget Budget YTD Balance Budget Beginning Balance - unaudited $ 2,714,600 $ 3,534,600 $ - $ 3,534,600 0.0% Revenues Interest Earnings 40,700 40,700 44,223 (3,523) 108.7% Income from Sale of Assets - - 5,203 (5,203) 0.0% Transfer from Electric Revenue Fund 3,500,000 3,500,000 3,500,000 - 100.0% Transfer from Future Capacity Reserve 550,000 550,000 550,000 - 100.0% Total Revenues 4,090,700 4,090,700 4,099,426 (8,726) 100.2% Total Beginning Balance & Revenues $ 6,805,300 $ 7,625,300 $ 4,099,426 $ 3,525,874 53.8% Expenses Power Plant $ 1,441,300 $ 1,786,600 $ 524,568 $ 1,262,032 29.4% Transmission/Distribution 596,000 967,000 910,757 56,243 94.2% Electrical Engineering 1,932,700 1,871,800 910,981 960,819 48.7% Total Expenses 3,970,000 4,625,400 2,346,306 2,279,094 50.7% Budget Balance - Working Capital 2,835,300 2,999,900 - 2,999,900 0.0% Budget Bal. Bond - Work. Capital (Unaudited) - - - - 0.0% Total Budget Balance & Expenses $ 6,805,300 $ 7,625,300 $ 2,346,306 $ 5,278,994 30.8% Reserve Balances Depreciation Reserve $ 9,864,800 $ 9,864,800 $ 9,829,983 Future Capacity Reserve $ 9,362,000 $ 7,362,000 $ 7,334,998 City of Dover Finance Department Monthly Report – April 2013 Community Transportation Improvement Fund Revised 83% of Budget Budget YTD Balance Budget Beginning Balance - unaudited $ 435,700 $ 435,700 $ - $ 435,700 0.0% Revenues Grants Revenue 300,000 300,000 96,772 203,228 32.3% MSA Receipts 1,606,700 1,606,700 - 1,606,700 0.0% Interest Earned 500 500 124 376 24.8% Total Revenues 1,907,200 1,907,200 96,896 1,810,304 5.1% Total Beginning Balance & Revenues $ 2,342,900 $ 2,342,900 $ 96,896 $ 2,246,004 4.1% Expenses Program Expenses $ 700,000 $ 700,000 $ 114,404 $ 585,596 16.3% Program Expenses - City appropriated 1,546,700 1,546,700 48,240 1,498,460 3.1% Program Expenses- Concrete Program 60,000 60,000 6,199 53,801 10.3% Total Expenses 2,306,700 2,306,700 168,843 2,137,857 7.3% Budget Balance - Working Capital 36,200 36,200 - 36,200 0.0% Total Budget Balances & Expenses $ 2,342,900 $ 2,342,900 $ 168,843 $ 2,174,057 7.2%

CITY OF DOVER SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN UNRESERVED FUND PERIOD ENDED APRIL 30, 2013 CDBG/NSP SUBSTANCE POLICE LIBRARY HOUSING ABUSE PREV. GRANTS GRANTS GRANTS GRANT TOTALS REVENUES: State Grants received $ 137,163 $ 270,044 $ - $ 40,574 $ 447,781 Federal Grants received 286,854 1,275 514,944 - 803,073 Recreation revenue - - - 12,485 12,485 Investment income (loss) 155 - 107 - 262 TOTAL REVENUES $ 424,172 $ 271,319 $ 515,051 $ 53,059 $ 1,263,601 EXPENDITURES: Program expenditures $ 325,984 $ 194,971 $ - $ 53,627 $ 574,582 Program expenditures - NSP - - 299,099 - 299,099 Program expenditures - CDBG - - 208,119 - 208,119 TOTAL EXPENDITURES $ 325,984 $ 194,971 $ 507,218 $ 53,627 $ 1,081,800 Excess (deficiency) of revenues over expenditures $ 98,188 $ 76,348 $ 7,833 $ (568) $ 181,801 Other financing sources (uses): Operating transfers-out (107,950) - - - (107,950) Excess (deficiency) of revenues & other financing sources over expenditures & other uses $ (9,762) $ 76,348 $ 7,833 $ (568) $ 73,851 FUND BALANCE AT BEGINNING OF YEAR $ 178,432 $ 30,008 $ 16,197 $ 21,620 $ 246,257 FUND BALANCE AT END OF PERIOD $ 168,670 $ 106,356 $ 24,030 $ 21,052 $ 320,108

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” March 2013

May 22, 2013 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the monthly report for Dover Police Department activities for the month of March 2013: COMPLAINTS st Total complaints received through March 31 numbered 8,095. This is a decrease of 506 complaints over the same time period last year. 8601 9,000 8095 8,000 7410 6785 7,000 6264 6,000 5,000 4,000 3,000 2,000 1,000 0 2009 2010 2011 2012 2013 CRIMINAL INVESTIGATIONS 10 9 8 Cases Reported in 8 March 6 6 6 Cases Cleared in 4 March 4 Cases Cleared 1 2 1 0 from Previous 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council March 2013 Page 2 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 2 ASSIST OTHER 0 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 8 DRUG RELATED ARRESTS 8 LOUD MUSIC 1 MISCELLANEOUS VIOLATIONS 6 PARKING VIOLATIONS 24 PEDDLER 0 MEETINGS 85 PROSTITUTION 0 COLLECTION OF DELINQUENT 0 DCO’S WANTED CHECKS/CPC’S 0 TRAFFIC ARRESTS 44 WARNINGS 17 FUGITIVE 5 TOTAL CONTACTS 200 TRAFFIC ARRESTS 6,000 5,421 5,087 The department issued 3,797 traffic citations 4,674 5,000 4,499 through this reporting period. This is a decrease of 3,797 702 citations over the number issued during the 4,000 same period last year. 3,000 2,000 1,000 0 2009 2010 2011 2012 2013 TRAFFIC CRASHES 483 467 500 451 426 447 st Through March 31 , Dover Police investigated 467 400 traffic crashes. This is a decrease of 16 crashes investigated during the same period last year 300 200 100 0 2009 2010 2011 2012 2013

Report to Mayor and Council March 2013 Page 3 911 CENTER During the month of March, The Dover Police Department handled a total of 9,224 calls 24% averaging 298 calls per day. Dispatchers handled 2,201 calls on the 911 wireless lines, 627 calls on the 911 landlines, 134 calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 6,262 were administrative calls. 911 Landline 7% VolP 68% 1% Administrative CITY ORDINANCE SUMMONS 2,190 st 2,200 1,976 Through March 31 , we issued 1,789 City 1,859 1,789 2,000 1,875 1,792 ordinance summons, a decrease of 187 summonses over the same period last 1,800 1,476 1,465 1,600 1,459 year. *Note: Of those summonses issued in March, 18 DCO’s were issued for 1,400 handicapped parking violations, 15 for fire 1,200 1,023 lane parking violations, 32 for false alarms 1,000 (1, for 1-2, 22, for 3-5 alarms, 6, for 6-9 800 alarms, 3, for 10-15 alarms, and 0 for 16 600 or more alarms) and 6 for noise violations 400 (2 for vehicle violations and 4 for 200 residence violations). 0 2009 2010 2011 2012 2013 ISSUED PAID Listed below are the major crimes and activities that occurred during the month of March: • On February 27, 2013, the Dover Police arrested a 41 year old, of Dover, after investigation revealed that he had raped an 8 year old relative between 2005 and 2007. Defendant threatened to kill her at the time if she told anyone what he was doing to her. • On March 3, 2013, members of the Dover Police Department's Drug Unit conducted an investigation into the mailing of drugs to an address in the City of Dover (96 Hitching Post Drive), subsequently a search warrant was executed where detectives recovered 12.5 pounds of marijuana. • On Thursday, March 7, 2013 a Dover Police Patrol officer conducted a traffic stop on the east side of Silver Lake Park. The vehicle was determined to be stolen in a Burglary that occurred on March 6th in the jurisdiction of the Delaware State Police. The occupants were found to be in possession of 11.6 grams of marijuana, a glass smoking pipe and 6 concealed illegal knives. The stolen vehicle portion of the investigation was turned over to DSP. The occupants, a twenty year old white male, and a nineteen year old white male, were charged with drug and weapons violations.

Report to Mayor and Council March 2013 Page 4 • On Thursday, March 7, 2013 officers from The Dover Police Drug, Vice and Organized Crime Unit and Operation Safe Streets arrested a 33 year old black male as a result of a drug investigation at his residence in the unit block of Manchester Square, Dover, DE. A search of the defendant’s residence revealed 88.7 grams of marijuana, .33 grams of heroin and $438.00 of suspected drug money. There were also three small children present in the residence. • On Saturday March 09, 2013 at approximately 0245 hours, a shooting occurred in the alley of New Castle Ave east of River Rd. The incident took place after an argument between the male victim and an unknown suspect. The suspect produced a handgun and a struggle ensued resulting in the firearm being discharged. The bullet struck both the 24 year old male victim and a 39 year old female victim in the hand. After the shooting, both victims immediately fled the scene in their vehicle and went to Bay Health Hospital. The male victim refused treatment at Bay Health for the minor injury and the female victim was admitted to Bay Health and transferred to Christiana Hospital. On March 14, 2013, Dover Police detectives arrested a 43 year old black male for the shooting after Detectives identified him earlier in the week and warrants were obtained. • th On Friday March 15 , two male suspects entered the Subway Restaurant at 991 Forrest Avenue in Dover. One suspect displayed a handgun and one displayed a knife while ordering an employee to give them the money from the register. The employee gave one of the suspects an undisclosed amount of money from the register and both fled northbound on foot. • During the month of March, 2013, Dover Police Detectives began investigating embezzlement from Dover Rent-All located at 724 S. West Street. Investigation revealed that the former Dover Rent-All Office Manager, a 42 year old white female, was writing company checks and using the company credit card for numerous personal expenses and family travel. Numerous checks were written to her husband and co-defendant (white male). The investigation involved illegal transactions dating back to January of 2010. At this point, the defendants were charged with taking over $300,000.00 from the victim business. Both defendants were arrested at their home without incident on March 25, 2013. • On Tuesday, March 26, Dover Police Patrol Officers responded to the 7-11 Convenience Store at 449 S. New Street, for a reported robbery in progress. Responding officers were able to locate and arrest the defendant, a thirty one year old black male, as he fled from the business. The Criminal Investigations Unit responded and learned that the Defendant planned the robbery with an unknown black made suspect outside the store. The defendant then entered the business with a hoodie over his head and a bandana over his face indicating that he had a firearm in his pocket and demanded cash from the clerk. He then fled the store and was apprehended by responding officers in the area of Tire King at S. Governors Avenue and W. Water Street. The second suspect was not apprehended. • On Saturday, March 30, 2013, Dover Police Patrol Officers responded to the 100 block of Spruance Road for a report of gunshots being fired into a residence. Upon arrival, officers learned that an eighteen year old black male was identified as the shooter and that the shots were fired at the victim’s residence as retaliation for an earlier dispute at Whatcoat Apartments. The victim was inside the residence with her six grandchildren, between the ages 2 and 15 years old. The bullets hit the victim’s vehicle along with the residence, shattering windows and penetrating the siding/drywall and the front door. None of the seven residents in the home were injured. The investigation was turned over to the Dover Police Criminal Investigations Unit. Detectives recovered .380 caliber shell casings at the scene. • On Sunday March 31, 2013 (approximately 1.5 hours later), Dover Police Patrol Officers again responded to shots fired at 970 Whatcoat Drive. During this incident a black male shooter fired shots on the east side of the building. No one was injured and nothing was damaged in this incident, however, the suspect was observed entering a silver Nissan Versa. Officers again recovered .380 caliber shell casings at the location. Later this same night, patrol officers stopped a silver Nissan Versa on US 13 in the area of Court Street, driven by a seventeen year old black

Report to Mayor and Council March 2013 Page 5 male with an eighteen year old black male passenger. Officers detected the smell of marijuana and began to investigate. The 18 year old was found to possess a .380 caliber handgun, 103.7 grams of marijuana, baggies, a scale and an undisclosed amount of money. The 17 year old gave a false name. • In late March 2013, the Dover Police Criminal Investigation Unit began an investigation into a statutory rape of a fifteen year old victim. The incident occurred in the unit block of Stevenson Drive, Dover in early 2013 where the victim engaged in consensual intercourse with 20 year old Defendant. Since the time of the intercourse, Defendant was arrested on additional charges for threatening the victim and was ordered by the court not to contact her. However, it was learned that he has had repeated contact with the victim after the no contact order was issued by the court. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” April 2013

May 22, 2013 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the monthly report for Dover Police Department activities for the month of April 2013: COMPLAINTS th Total complaints received through April 30 numbered 11,233. This is a decrease of 444 complaints over the same time period last year. 11,677 11,233 12,000 10,228 10,209 11,000 10,000 8,516 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 2009 2010 2011 2012 2013 CRIMINAL INVESTIGATIONS 10 Cases Reported in 7 8 7 April 6 Cases Cleared in April 4 2 2 1 Cases Cleared 2 from Previous 0 0 0 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council April 2013 Page 2 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 2 ALCOHOL VIOLATIONS/DUI’S 6 ASSIST OTHER 1 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 16 CRIMINAL ARRESTS 21 DRUG RELATED ARRESTS 20 LOUD MUSIC 5 MISCELLANEOUS VIOLATIONS 6 PARKING VIOLATIONS 11 PEDDLER 0 MEETINGS 83 PROSTITUTION 0 COLLECTION OF DELINQUENT 0 DCO’S WANTED CHECKS/CPC’S 7 TRAFFIC ARRESTS 52 WARNINGS 9 FUGITIVE 8 TOTAL CONTACTS 247 TRAFFIC ARRESTS 8,000 7,204 6,925 The department issued 5,293 traffic citations 7,000 through this reporting period. This is a decrease of 5,927 5,795 5,293 6,000 502 citations over the number issued during the same period last year. 5,000 4,000 3,000 2,000 1,000 0 2009 2010 2011 2012 2013 TRAFFIC CRASHES 654 645 700 636 607 593 th Through April 30 , Dover Police investigated 645 600 traffic crashes. This is a decrease of 9 crashes 500 investigated during the same period last year 400 300 200 100 0 2009 2010 2011 2012 2013

Report to Mayor and Council April 2013 Page 3 911 CENTER During the month of April, the Dover Police Department handled a total of 9,803 calls 22% averaging 327 calls per day. Dispatchers handled 2,204 calls on the 911 wireless lines, 668 calls on the 911 landlines, and 168 calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 6,763 were administrative calls. 911 Landline 7% VolP 2% 69% Administrative CITY ORDINANCE SUMMONS th 3,036 Through April 30 , we issued 2,444 City 3,200 3,000 2,596 2,559 ordinance summons, a decrease of 115 2,800 2,495 2,444 summonses over the same period last 2,600 2,349 2,400 year. *Note: Of those summonses issued 2,200 1,851 1,465 1,862 in April, 24 DCO’s were issued for 2,000 handicapped parking violations, 16 for fire 1,800 1,428 1,600 lane parking violations, 42 for false alarms 1,400 (1, for 1-2, 22, for 3-5 alarms, 12, for 6-9 1,200 1,000 alarms, 7, for 10-15 alarms, and 0 for 16 800 or more alarms) and 22 for noise 600 400 violations (11 for vehicle violations and 11 200 for residence violations). 0 2009 2010 2011 2012 2013 ISSUED PAID Listed below are the major crimes and activities that occurred during the month of April: • On April 2, 2013 officers from the Dover Police Department’s Safe Streets, DVOC and Quality of Life Task Force units contacted two defendants who were operating a Ford Taurus in the area of Townsend Blvd., the defendants were found to be in possession of 716 bags of heroin, .5 grams of cocaine, cash, and other items of drug paraphernalia. • On Thursday, April 4, 2013 at 04:50 officers from The Dover Police Drug, Vice and Organized Crime Unit, Safe Streets Unit and the Quality of Life Task Force attempted to serve a search warrant at “Many Things” , a store-front at 239 W. Loockerman Street in reference to an ongoing drug investigation. After securing the business, officers spotted a black thirty eight year old, in the parking lot across from the business and recognized him as a target of the investigation and named on the search warrant. Defendant then entered a vehicle on S. New Street while officers attempted to stop the vehicle, he fled at a high rate of speed southbound on S. New Street. Defendant’s vehicle disregarded the red signal at S. New Street and W. North Street and collided with a pickup truck and trailer that was traveling westbound on W. North Street. Defendant then fled on foot from the vehicle but was apprehended by officers a short distance from his vehicle. The driver and passenger of the victim vehicle were injured in the collision. The driver had a

Report to Mayor and Council April 2013 Page 4 • laceration to his scalp and both the driver and passenger suffered multiple contusions. Both were treated at Bay Health Kent General Hospital Emergency Room and were later released. No drugs were located but an undisclosed amount of currency was seized. The investigation continues. • Officers from the Dover Police Department Quality of Life Task Force approached subject at 115 S. New St. that was found to be wanted by the Sussex County Court of Common Pleas. As officers were attempting to take him into custody, he attempted to flee. After a brief struggle, the defendant was taken into custody and found to be in possession of 8.4 grams of crack cocaine. One of the officers involved suffered a laceration to his wrist during this incident. • On Monday, April 8, the Dover Police was contacted by a 17 year old male victim who stated that he was robbed at gunpoint. The investigation revealed that the victim had met the suspect on social media and agreed to meet him in the area of the Hamlet Shopping Center. The victim picked up the suspect and they began driving. At that time the suspect produced a handgun and stole the victim’s cell phone and identification along with a small quantity of suspected marijuana. After the crime was reported to police, the suspect later texted a family member of the victim stating he wanted to sell him his phone back. Dover Police Detectives were able to set up surveillance on the location and arrested the suspect without incident. The victim’s cell phone and identification were recovered and returned. The weapon was not recovered. • On April 9, 2013 the Dover Police arrested a forty year old white male defendant for numerous counts of Sex Offender Unlawful Sexual Contact Against a Child <12, Sexual Abuse of a Child, and other related offenses after investigation revealed that these offenses occurred in 2010 and 2011 in the 800 block of Woodcrest Turn in Dover. • On Thursday, April 11, officers conducted an investigation into a suspicious vehicle in the alley between the 100 block of N. New and N. Queen Streets. Multiple subjects were approached near the vehicle and a .357 Revolver was on the ground. Further investigation by the Drug, Vice and Organized Crime Unit revealed that one of the subjects, a thirty year old black male, was in possession of the revolver, 6 rounds of ammunition and 2291.6 grams of marijuana (approximately 5 pounds), and was found to be prohibited from possessing a firearm. A second subject, a twenty year old black male, of Dover was issued a criminal summons for possessing .8 grams of marijuana. • On April 14, 2013, the Dover Police Department responded to several 911 calls regarding multiple gun shots fired in the area of Walker Rd and Bicentennial Blvd. Upon arrival, Officers approached a subject matching the description provided by witnesses of the shooter. The defendant was found to be in possession of a .40 caliber Smith & Wesson semi-automatic handgun that was later determined to have been reported stolen to the Delaware State Police Troop #3. The investigation also revealed that based on prior felony/drug convictions that defendant was a person prohibited from possessing a deadly weapon. Officers did not locate anyone struck by any of the bullets fired or any property damaged as a result of the shooting. • On April 20, 2013, the Dover Police responded to Liberty Court Apartments in regards to a 911 call of a domestic assault. Upon the officers arrival they discovered that the defendant was intoxicated and had been asked to leave by his girlfriend. The defendant refused to leave, slapped the victim, obtained a kitchen knife and began to stab the victim. During a struggle, the victim suffered injuries to her arm. The defendant was taken into custody at the scene and the victim was transported to Kent General Hospital for medical treatment. • On Wednesday April 24, 2013 at approximately 2220 hours, Safe Street Officers responded to the 400 block of New Castle Ave for a curfew check. A defendant at that location was found to be in possession of 12.3 grams of cocaine which was packaged for sale. There were also three children in the residence.

Report to Mayor and Council April 2013 Page 5 • On Friday April 26, 2013 three (3) Dover Police officers approached a suspicious person slumped over in a vehicle parked in the Manchester Square Apartment complex. The driver was found to be wanted and a search of the vehicle led to the discovery of 359 bags of heroin inside a purse belonging to the passenger (not in the vehicle at that time). A twenty three year old white female of Camden Wyoming (the passenger) was observed coming out of an apartment and taken into custody a short time later. • The Dover Police Criminal Investigations Unit is currently investigating a burglary at 5 Rutherford Court. The burglary occurred on Friday, April 26, 2013 between 0830-330 hours. The suspect entered the residence by breaking through a rear door. Once inside the suspect removed electronic equipment and jewelry and fled undetected. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

Monthly Report April 2013 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for the Transfer Tax Dollar Amount for the Month of April 2012/2013 Month of April 2012/2013 40 34 31 $50 $31 $30 Thousand $29 30 15 14 10 11 $12 20 $12 10 2 0 0 1 2013 s $0 $0 $3 2013 0 2012 $0 2012 First Time Buyer for Month of April April 2012/2013 Realty Property Sales in 2012/2013 Dollars Received Prior to Recording 15 14 $3 Millions 15 $2$2 $2 10 11 $2 $2 Res. Non‐First $2 10 Time Buyers 2013 $1 Res. First Time $0 $0 $0 5 Buyers 2012 $0 0 2013 2012 Major Updates February ‐ 13 March‐ 13 April ‐ 13 Assessment Change $2,413,000 $2,220,600 ‐$254,500 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 13 $2,162,900 $1,07,400 1.19 1.05 1

Assessor’s Report Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ The Assessor’s Office has started the 2015 Revaluation process by visiting various neighborhoods and collecting data, if necessary. Assessor’s Office Supplemental Billing ‐ April Supplemental bills went out totaling $2,290.98 Appeals ‐ Posted Assessment Register on the web, in City Hall, Dover Library and Assessor’s Office. Breakdown of Appeals: Commercial: 0 Residential: 12 (4 appellants withdrew their appeal and 3 stipulated to a new value) Exemption Request: 14 2

MAY 22, 2013 CITY OF DOVER PAGE: 1 09:38 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.09-01-57.00 20B R10 164 MERION RD 1 16 1976 1 1816 C+ GD 180,900 04-APR-13 159,900 ED05-067.09-03-23.00 20A R10 5 WHITEMARSH CT 1 13 1982 2 1841 B- GD 163,400 24-APR-13 150,000 ED05-067.17-01-35.00 20A R10 63 S TURNBERRY DR 1 13 1978 2 2592 B- VG 223,700 05-APR-13 150,000 ED05-067.17-04-31.00 16E R10 114 SWEETGUM DR 1 6 1993 2 1824 B- AV 184,800 01-APR-13 195,000 ED05-067.18-01-69.00 21 R10 1341 WALKER RD 1 14 1965 1 912 C- FR 105,900 04-APR-13 62,500 ED05-067.18-03-19.00 17 R10 12 FREEDOM PL 1 5 1981 2 2294 B GD 205,000 25-APR-13 145,000 ED05-068.15-05-18.00 25A R10 203 TEA PARTY TRL 13 2012 2 1580 B+ AV 185,200 01-APR-13 155,000 ED05-068.18-05-20.00 27 R10 44 N EDGEHILL AVE 1 14 1953 1 1212 C AV 161,500 12-APR-13 130,000 ED05-076.06-07-60.00- 54 R50 1218 AFTON CT 1 20 1984 1 967 C AV 109,500 24-APR-13 70,000

MAY 22, 2013 CITY OF DOVER PAGE: 2 09:38 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR 009 ED05-077.06-01-21.01 8 R10 25 BAYARD AVE 1 6 1995 2 1872 C+ AV 183,800 29-APR-13 189,000 ED05-077.17-02-22.00 5 R10 411 WYOMING AVE 1 3 1950 1.5 1875 C+ AV 205,200 25-APR-13 193,000 ED05-085.12-01-77.00 12 R10 337 KESSELRING AVE 1 5 1968 2 1550 C+ AV 153,800 23-APR-13 141,000 LC05-058.18-01-78.00 1 R10 118 BETH PL 1 11 1990 1 1404 D+ AV 100,200 19-APR-13 67,000

CITY MANAGER’S MONTHLY REPORT APRIL 2013 City Manager’s Monthly Report, April 2013

Customer Services  As of April 30, 2013, we processed 2,032 credit card payments for the month totaling $529,772.  City of Dover property taxes were due July 31, 2012. As of April 30, 2013, the delinquent property taxes to- tal $386,666.32 for all tax years plus penalties. Our collection efforts include sending a delinquent state- ment, making phone calls, and enforcing the Clean Hands Act. The Planning and Inspections Department has been providing assistance in collecting these outstanding debts. In December, the properties over one (1) year delinquent were selected to be processed for the monition sale. There are currently 60 properties in the monition process. Human Resources  Continued contract negotiations. Library  576 attended 44 programs for adults.  137 attended 17 programs for teens.  824 attended 26 programs for children.  135 attended 26 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, April 2013

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 3,000 400 2,500 2,349 297 300 248 251 1,920 231 228 2,000 1,783 1,836 207 210 1,655 1,652 1,679 188 1,576 1,576 1,509 1,533 1,550 200 168 156 159 1,500 1,350 148 143 1,000 100 500 0 Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- Apr - May- Jun- Jul- Aug - Sep - Oct- Nov- Dec- Jan- Feb- Mar- Apr - 12 12 12 12 12 12 12 12 12 13 13 13 13 12 12 12 12 12 12 12 12 12 13 13 13 13 CUSTOMER PAYMENT USAGE CUTS FOR NON PAYMENT 80,000 $2,000,000 $1,766,717 54,389 60,000 $1,600,000 50,505 40,000 $1,200,000 24,905 23,984 18,758 18,985 $800,000 20,000 $324,987 139 104 $400,000 $198,095 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box $- 2013 YTD 2012YTD April 2013 April 2012 FYTD13 FYTD12 FY 2013 FY 2012 Major Program Updates Apr 2013 Apr 2012 Difference Year-to-Date Year-to-Date Number of Customers Served 22,988 22,776 212 231,088 232,710 Final Bills 629 572 57 6,121 6,528 Estimated Bills 157 145 12 1,586 1,524 Penalties Posted $ 19,054 $ 15,887 3,167 $ 195,046 $ 184,448 Extensions of Credit - Amount Extended $ 88,030 $ 119,400 (31,370) $ 805,307 $ 1,549,014 Balance Transfers $ 7,580 $ 538 7,042 $ 34,966 $ 12,991 Utility Collections $ 32,172 $ 22,838 9,334 $ 230,048 $ 272,247 Special Assessments $ - $ - - $ 659 $ 330 Miscellaneous Billings $ 101,234 $ 135,026 (33,792) $ 1,203,512 $ 1,351,745 CNP through Disconnect Collars $ 32 $ 34 (2) 312 183 Court Cases - - - - - Tamperings - 4 (4) 18 48 Taxes Levied (includes carry forward) $ 10,901,726 $ 504,723 10,397,003 $ 65,410,357 $ 4,639,587 Billing Adjustments $ 10,837 $ 2,392 8,445 $ 55,651 $ 10,526 Total Taxes Collected $ 10,253,053 $ 84,234 10,168,819 $ - $ 10,499,689 Taxes Outstanding $ 329,929 $ 422,881 (92,952) $ - $ 422,881 Payments in Lieu $ 5,000 $ - 5,000 $ - $ - Billing Accuracy (on schedule billings) 99.0% 99.0% - 99.0% 99.0% Bills Published on Schedule 99.0% 99.0% - 99.9% 99.9% Meters Read on Schedule 99.9% 99.9% - 99.9% 99.9% Customer Satisfaction Rating 99.9% 99.9% - 99.7% 99.7% Delinquent Accounts Collected 99.7% 99.7% - 99.8% 99.8% City Manager’s Monthly Report, April 2013 3

HUMAN RESOURCES Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar April Category Total 12 12 12 2012** 2012 12 12 12 12 13 13 13 13 Caucasian* 289 290 285 286 282 286 285 283 287 288 291 287 287 N/A Minorities* 56 57 58 59 58 58 58 57 57 56 56 54 54 N/A Hired 0 2 6 0 1 5 0 1 6 3 4 0 4 32 Terminated/ Resigned/ 3 2 5 0 5 1 0 4 2 3 1 7 4 37 Retired/Other Transferred/ 0 1 1 0 0 0 2 2 1 1 4 2 1 15 Promoted Jobs Posted 4 2 2 0 4 1 2 4 0 4 1 5 5 34 Workers Comp. Inju- 2 2 1 4 2 2 5 0 4 3 1 2 1 29 ries Workers Comp. 195 112 139 164 192 160 66 138 341 363 315 259 62 2506 Hours Insurance Claims 3 6 2 3 1 3 3 4 2 5 2 2 2 38 Full-time Employees: 328 Part-time Employees: 13 (2 Pitts Center, 1 Recreation, 10 Library) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. * Correction to February 2012; **Correction to July 2012 Position Transferred: Administrative Assistant, Fire Chief to Administrative Assistant Police Chief, Positions Posted: Field Supervisor, Fleet & Facilities; Part-time Building Supervisor, Playground Leader I and II Resigned/Terminated: Part-time Library Clerk I, Administrative Assistant, Police Chief; Public Works Inspector Recruitment Information (Positions closed in April) American Blac Hispan- Asian/Pacific In Out Position Total Female Male Unknown White Indian/Alaskan Unknown k ic Islander Dover Dover Native Inspector I, Fire Marshal’s 28 2 26 0 0 27 0 1 0 0 8 20 Office Building Craftsperson I 25 0 25 0 2 21 1 1 0 0 5 20 Building Craftsperson II 26 0 26 0 0 22 0 2 1 1 6 20 Playground Leader I 17 10 6 1 7 7 1 1 0 1 8 9 Playground Leader II 8 5 3 0 4 3 1 0 0 0 2 6 Building Supervisor, part-time 25 10 13 2 10 9 2 2 0 2 11 14 Unfilled/Open Positions by Department* Unfilled/Open Positions Apri May June July Aug Sept Oct Dec Jan Feb Mar April Nov By Department l 12 12 12 12 12 12 12 13 13 13 13 12 12 Electric 5 3 3 1 2 2 3 3 3 4 4 4 4 Public Works 13 15 16 9 12 13 12 12 14 11 13 17 18 Police 3 2 4 3 4 5 5 5 4 1 1 2 1 All Other Departments 15 14 15 8 9 6 6 7 7 5.5 6.5 7 7.5 Totals 36 34 38 21 27 26 26 27 26 21.5 24.5 30 30.5 *Not used for Budgeting Purposes **Organization Change ² The following has been updated to reflected the Fiscal 2012-13 Budget Electric: Electric Director, Electrical Engineer, Senior Lineman, Line Crew Superintendent Public Works: (2) Utility Maintenance Mechanic I/ Wastewater, Utility Maintenance Mechanic II/Wastewater, Operations -Construction Manager, Building Craftsperson I & II, Custodian, (2) Motor Equipment Operator I (streets), Motor Equipment Operator III (streets), Motor Equipment Operator I (grounds), (2) Motor Equipment Operators III (grounds), Motor Equipment Operator II (grounds), Motor Equipment Operator I (water), Motor Equipment Operator III (sanitation), Public Works Operation Manager, Civil Engineer l, Public Works Inspector Police: Police Clerk All Other Departments: Library Clerk II, Librarian I, Administrative Assistant (Inspections), Inspector I (Fire Marshal), Building Supervisor (part-time), Account Clerk III, Service Center Clerk (part-time), Administrative Assistant (Fire-Department) 4 City Manager’s Monthly Report, April 2013

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Apr- Ma y- Jun- Jul - Aug- Sep- Oct- Nov- Dec- Ja n- Feb- Ma r- Apr- 12 12 12 12 12 12 12 12 12 13 13 13 13 Electric Public Works Police Others Electric: 0 Public Works: 1 Police: 0 All Other Depts.: 0 Turnover Statistics 2013 * 2010 2011 2012* (CYD) Total Turnover % 5.57 6.75 11.00 4.96 Termination Turnover % 0.27 1.08 0.29 1.17 Resignation Turnover % 2.12 4.05 5.21 2.04 Retirement Turnover % 3.18 1.62 5.50 1.75 * Healthcare cost sharing implemented Average Employees 2010 2011 2012* 2013(YTD) Total Number of Employees Separating from Service 21 25 38 17 Average Number of Full-time Employees 362 356 333 329 Average Number of Part-time Employees 16 15 12 14 * Healthcare cost sharing implemented City Manager’s Monthly Report, April 2013 5

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New 250 234 150 Issues 206 192 198 200 182 179 177 189 182 130 171 162 144 110 150 130 90 70 100 50 86 86 100 94 100 82 61 50 30 57 45 58 55 44 56 10 0 Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- 12 12 12 12 12 12 12 12 12 13 13 13 13 12 12 12 12 12 12 12 12 12 13 13 13 13 Programming Requests Completed Page Views - City of Dover Web Page 30 28 30,000 24 23 25 21 21 25,000 20 17 20,000 Pages Viewed 15 15 14 14 15 12 13 27,002 15 25,196 15,000 22,051 22,828 22,905 23,096 23,956 20,942 20,685 18,886 19,308 19,853 19,936 10 10,000 5 5,000 0 0 Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- 12 12 12 12 12 12 12 12 12 13 13 13 13 12 12 12 12 12 12 12 12 12 13 13 13 13 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 352 352 339 Scheduled PCs Replaced - - - Servers Supported 15 15 13 People Trained 1 12 4 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, April 2013

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Apr 13 Adults – 1146 Teens – 347 Children – 441 Circulation Apr13 FYTD 13 Apr 12 FYTD 12 Dover residents 19,791 188,904 15,686 162,961 Ebooks 1,012 9,399 643 3,081 Kent residents* 17,109 162,526 13,765 142,567 Non-county residents 2,328 20,860 2,409 18,960 Registrations Dover residents 312 3,557 176 1,937 Kent residents* 130 1,235 45 739 Non-county residents 12 110 3 90 Other Visiting Patrons 21,822 263,613 30,433 305,906 Meeting Room Usage 2,007 10,395 180 800 Photocopier Usage 1,589 12,944 1,773 14,802 Dial-A-Story N/A 1,911 911 8,677 Computer Usage 4,810 40,168 3,590 40,237 Holds (Total) 7,106 58,707 6,469 69,517 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 197 Harrington: 0 Milford: 306 Milford: 1 Smyrna: 1,378 Smyrna: 26 Outside City Limits: 15,228 Outside City Limits: 103 Total Registered Users: (Card Holders) City: 20,273 Kent County: 13,042 Outside Kent County: 962 Other Points of Interest: Inter/Interlibrary: 83 items loaned out Technical services: 2,311 items added 65 items borrowed 6,470 items deleted Volunteers: 283 hours of service completed City Manager’s Monthly Report, April 2013 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Lexington Glenn Village of Westover (Phase VI) Farthing Woods Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 940 928 1000 1,000 826 864 862 840 769 790 788 76 4 810 800 675 698 597 636 566 549 600 500 392 400 326 143 155 150 131 141 108 118 131 12 3 130 99 109 160 200 37 53 - 0 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Bulk Collection Mechanized Hand Trash Container 12 12 12 12 12 12 12 12 12 13 13 13 13 Collection Collection Repair/Delivery Bulk Automated Apr 13 Apr 12 APRIL 13 FYTD 13 APRIL 12 FYTD 12 Trips to DSWA Sandtown Landfill 180 1,708 172 1,794 Total Tonnage to DSWA 999.94 9,258.65 912.29 9,911.91 90-Gallon Containers Delivered 17 239 19 197 300-Gallon Containers Delivered 1 28 1 30 Total Man Hours-containers Delivered 37 424 53 299 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED April 2013 18,105 8,716 283,320 15.6 8 City Manager’s Monthly Report, April 2013

PUBLIC WORKS continued Streets APRIL 13 FYTD 13 APRIL 12 FYTD 12 Signed Installed 9 216 29 270 Signs Repaired 7 88 18 171 Curbs Painted Yellow (feet) 14,513 20,391 14,331 15,273 New Post Installed 0 35 8 59 Storm Catch Basins Repaired 0 1 1 45 Storm Catch Basin Repairing (Hrs.) 0 1 16 139 Storm Catch Basins Cleaned 40 6,269 1 1,962 Storm Catch Basins Cleaning (Hrs.) 21 1,079 5 898 Hot Mix Patching (Tons) 0 236 0 63 Hot Mix Patching (Hrs.) 0 283 0 420 Cold Mix Patching Hrs.) 24 523 51 535 Concrete Work (Hrs) 0 435 16 623 Concrete Patching (Cubic Yards) 0 4 0 1 Ditch Work (Hrs). 16 134 0 70 Street Sweeping (Miles) 1,206 8,888 1,004 8,956 Street Sweeping (Cubic Yards) 636 2,384 222 1,947 Leaves Collected (Cubic Yards) 72 14,527 125 14,799 Leaf Collection (Miles) 386 5,979 296 5,478 Grounds Arborist Crew APRIL 2013 APRIL 2012 Trees Trimmed 19 67 Trees Removed 1 19 Stumps Removed 7 9 Tree Planted 5* 43 *This as an Arbor Day planting on April 26, 2013 at Silver Lake Park.  Removed a large street tree on Loockerman Street to make room for new handicap ramp. Beautification Crew  Greenhouse maintenance including potting up seedlings and plugs in four packs. Putting together hanging baskets and watering of all plant in the greenhouse.  Continued mulching around trees and Loockerman Street in the downtown business district and around the trees on The Green.  Weeding mulched areas on The Plaza.  Herbicide applications in sidewalks, curbs, parking lots and mulched areas including Constitution Place, The Green, Weyandt Hall, the old Library, Fire Station #1 and #2, and the parking lot net to Harry Louie Laundry. A total of 66 gallons of Roundup were applied. Mowing Crew  Began mowing on April 15, 2013. Have not been able to mow with the tractor or the boom-axe mower.  Assisted with hauling the Dover Days ticket booth on The Plaza and the concession stand on The Green.  Each mowing crew has an assigned litter list of locations to pick up every morning. Small Engine Mechanic  Assisted with litter removal and empting trash containers in the downtown business district.  Prepared all mowing equipment ready for mowing that started April 15.  Performed corrective maintenance to mowing equipment as needed. City Manager’s Monthly Report, April 2013 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Printed poster for Dover Library.  Created multiple editable PDF’s for work tracking.  Printed multiple posters for Economic Development.  Created street cross reference table for the City Clerk’s Office.  Export storm sewer data for DNREC.  Mapped tree planting project.  Updated Dover Fire Department’s map book. Fleet and Facilities Management Fleet Maintenance Work Orders: 62 Major Program Updates Measure April 2013 April 2012 DIFFERENCE 17 out of 29 58.62% 3 Unscheduled PM’s Scheduled Preventative Maintenance appoint- 8 Vehicles unavailable/serviced 19 out of 27 - 11.75 % ments being kept (Quantity and Percentage) for other problems 70.37% 4 Vehicles no show 1 Vehicle getting rid of 2 Vehicles didn’t need PM due to low mileage Facilities Management Routine work orders completed within 5 days 22 out of 24 31 out of 31 8.33% (Quantity and Percentage) 91.67% % Emergency work orders completed within 2 days 2 out of 2 13 out of 13 0% (Quantity and Percentage) 100% 100 % 10 City Manager’s Monthly Report, April 2013

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 12 12 12 12 12 12 12 12 12 13 13 13 13 Series1 Series2 Series3 Series4 ENGINEERING SUMMARY Major Program Updates APRIL 2013 APRIL 2012 DIFF FY13 YTD FY12 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 30 31 -1 90 108 Plan Review Completed Within 30 days 7 plan 3 plan 79 +4 67 of Submission 100% 100% Field Inspection Response within 48 14 6 +8 237 242 hours of Request OPERATIONAL SUMMARY Task APRIL 13 APRIL 12 CURRENT FY 1,291,784,00 Water Production - Daily Average 4,158,633 4,275,267 0 Average Field Response Time (goal is <30 minutes) 13.00 21.37 17.46 Water Mains Repaired 0 1 24 Water Service Lines Repaired 2 0 18 Wastewater Mains Repaired 0 0 4 Wastewater Service Lines Repaired 0 5 4 Sewer Lines Flushed - linear feet 49,488 76,815 604,792 Sewer Mains Videoed -linear feet 0 4,822 49,909 Total Fire Hydrants in Service 1,806 1,785 1,806 Total Water Meters in City Distribution System 14,109 14,018 14,109 City Manager’s Monthly Report, April 2013 11

PUBLIC UTILITIES Electric System Peak Total System Load 171.1 200 100,000 81,930 158.5 153.4 77,547 143.7 80,000 66,593 62,510 140 60,085 61,952 57,915 58,635 150 118.4 55,553 56,336 55,973 55,238 109.3 111.22 107.1 52,890 102.9 104.7 102.3 60,000 99.2 100 40,000 50 20,000 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 12 12 12 12 12 12 12 12 12 13 13 13 13 12 12 12 12 12 12 12 12 12 13 13 13 13 Outages 35 6,000 Customers of Gained/Lost 30 5,000 100 88 25 4,000 80 Outages Customers 20 3,000 60 54 15 2,000 10 40 26 5 1,000 13 15 20 9 5 2 2 2 3 2 5 0 0 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 0 12 12 12 12 12 12 12 12 12 13 13 13 13 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Outages: 5 Customers: Outages 3276 12 12 12 12 12 12 12 12 12 13 13 13 13 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 13 YTD FY 12 FY 11 3 33 36.3 Minutes 28.48 Minutes 51.78 39.44 63.78 APR 13 APR 12 FY13 YTD PROGRAM UPDATES Tree Trimming 234 359 1719 Number of Oil Releases 0 0 2 Lost Time Accidents – All Electric Utility Divisions 0 0 2 New Services 5 5 191 Major Goals Completed in the Past Two Months Frazier Substation Complete 12 City Manager’s Monthly Report, April 2013

City Planner’s Monthly Report Planning, Inspections & Recreation April 2013 Planning, Inspections & Recreation Highlights Community Wellness Day - 24 runners/walkers participated in our One Community Wellness Day 5K event held at Schutte Park on April 27th! WSFS Sponsorship – Thank you to WSFS for their continued support of our Spring Summer Concerts on The Green series with a sponsorship of $3,000 for this season. Safe Communities—After Dover City Council adopted the Safe Communities Ordinance on April 8, 2013, the Dover Po- lice Department held a Safe Communities Seminar on Saturday, April 13th. The seminar was a great success, with over 25 par- ticipants and positive reviews. Ashley Furniture Opens—Ashley Furniture opened a Dover location at the Dover Downs Shopping Center (location of Michaels and Best Buy). Open Gym Fees—During the first month of open gym fees for non-residents, we received $466 in open gym payments. Personnel and Training Updates On April 4-5, 2013 Timothy Mullaney attended Hands–On Electrical Fire and Arson Investigation Train- ing in Phoenixville, PA. On April 30, 2013 Tracey Harvey, Ron Coburn, David McGinnis, and Sam Gonzalez attended the Fair Housing Conference in Newark, Delaware. Ann Marie Townshend, Dawn Melson-Williams, David Truax, Greg Akers and Ron Coburn attended the “Complete Communities Workshop” on April 10, 2013. The Workshop was part of a series focusing on dis- cussing strategies for the development of communities through the State. It is a project of the Institute for Public Administration at the University of Delaware. On April 17, 2013, Sherwanda Rachal-Speaks attended the “Stewards of Children” a child sexual abuse pre- vention program training hosted by the Delaware Recreation and Parks Society. Dawn Melson-Williams attended a Design Review Workshop for Historic District Commissions in Lewes, DE on April 27, 2013. The workshop focused on procedures for design review in Historic Districts. The Maryland Association of Historic Commissions presented the workshop.

Planning, Inspections & Recreation Revenue FY '13 Budget FY '13 Actual (YTD) Looking Forward…. Revenue Stream The following activities are planned for May. Business License $1,455,000 $ 1,452,103 99%  Silver Lake Commission - Trailer License $23,000 $ 21,950 95% Building Permits $400,000 $ 325,141 81% Planning Spring Clean up for Cert. of Occupancy $9,000 $ 5,400 60% Mirror Lake & Silver Lake Public Occupancy $9,000 $ 9,446 105% for May 18 Lodging House $12,000 $ 14,693 122%  Bicycle/Pedestrian Subcom- Plumbing/Heating/Air $70,000 $ 60,421 86% mittee—Bike to Work Day— Sprinkler $25,000 $ 21,042 84% May 15 Rental Inspection Fee $325,000 $ 341,274 105% Miscellaneous $25,000 $ 16,472 66%  Greater Dover Arts Council - Fire Protection Fees $30,300 $ 26,050 86% Received six nominations for Vacant Building Reg. $15,000 $ 54,250 362% the Annual Mayor’s Arts and Mayor’s Youth Arts Awards. Total P&I Revenue $2,398,300 $ 2,348,242 98% Winners will be announced in May. Recreation $130,000 $106,168 82% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For April 2013, Planning Staff was involved with review of 86 Permits and 9 Certificates of Occupancy permits (2013 Year to Date total of 276 Permits and COs compared to 263 year-to-date in 2012). Planning Staff also reviews new applica- tions for Business Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehen- sive Plan as amended.  On-going efforts of the Planning Office include participating in planning for the Capital City Trail, participating in the planning and development design of Garrison Oak Technical Park, the pending updates to the FIRM Maps (Flood Insurance Rate Maps) issued by FEMA for flood plains, and research for future ordinance amendments related to the commercial zoning classifications.

New Dover High School Project (C-10-05/S-11-18) Construction activities related to site improvements and the building construction activities continue at the new Dover High School project site along with the west entrance (Dover High Drive) and Route 8 improvements. The safety concerns for pedestrian and vehicular traffic at the east entrance of High School site continue to be in the forefront. The Planning Staff continues to work the Capital School District and DelDOT regarding this matter including the possibly of a HAWK signal for pedestrian crossing of Route 8 and an on-going Pedestrian Study of the area. Garrison Energy Center (Master Plan S-12-03/ Phase 1 S-12-17) The Planning Staff participates in weekly coordination conference calls with Calpine regarding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Garrison Oak Technical Park). A Preliminary Final Site Plan approval for the Garrison Energy Center Phase 1 was granted on March 8, 2013. The project continues to progress towards completion of the Final Site Plan documents related to water and sewer utility planning as technical review by the Planning Office and other City Departments and agencies continues. Plan- ning & Inspections Staff met with Kvaerner, the site construction manager/contractor regarding the forthcom- ing Building Permits for construction activity. The Administrative Building Permit #13-286 for site construc- tion was issued on April 2, 2013. Planning Staff continues to work with the project regarding a Tree Mitigation Plan, finalization of the utility aspects of the Site Plan, and procedures for issuance of Building Permits. NPDES Permit During the month of April, the City of Dover Planning Office held two workshops on composting that was held at the Dover Public Library. The City also participated in the Parks and Recreation Community Wellness Event and 5K which encouraged physical and outdoor activities to promote overall personal wellbeing and environmental health. Also, in preparation for the scheduled Silver and Mirror Lake Cleanup event in May, flyers and a PSA were created and distributed to encourage attendance. BOARD AND COMMISSION ACTIVITY Board of Adjustment The Board of Adjustment met on April 3, 2013. The next regular scheduled meeting of the Board of Adjust- ment was scheduled for May 15, 2013. The following applications were considered.  V-13-02 1004 South State Street—Variance Approval to allow encroachment of seven inches by six inch- es for a setback of twenty-four feet three inches on the west side and six inches on the south side yard as demonstrated by the applicant.  V-13-04 105 North West Street—Solid Rock Baptist Church —Variance Approval to allow the building to be located twenty feet from the front property line. Historic District Commission The Historic District Commission did not meet in April. The next Historic District Commission meeting is scheduled for May 16, 2013. Planning Commission The Planning Commission met on April 15, 2013 and took the actions summarized listed below. The next Planning Commission meeting is scheduled for May 20, 2013.  S-13-05 Lands of KGH Development Corporation at 625 South State Street— Action on Site Develop- ment Plan application postponed for thirty days until both parties (Bayhealth and Holy Cross Church & School) have full knowledge as to the destiny of the property.  S-13-06 US Gas at 461 North DuPont Highway—Site Development Plan approval for the additional im- pervious surface including the comments made to include routine inspections to ensure that the property is be- ing used correctly, the lighting improvements for the site, and also the DAC comments. Approval of the waiver request for the partial elimination of curbing and the waiver request for the reduction of Arterial Street Buffer.

The approval includes adjustments to the proposed fence and lighting to the satisfaction of the Planning De- partment and to require monthly inspections for a period of twelve months to ensure that the business is op- erating as Code requires.  C-11-02 4-H After School Program at Capitol Green Community Center—Approval for a second one year extension of the Planning Commission approval granted on April 18, 2011 for the after school program (Day Care Center). COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Monthly statistics for the month of April 2013. CDBG FY12 Projects  Homeownership Assistance Program Six (6) families were provided settlement assistance to purchase properties in the City of Dover. All funds have been expended.  MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. The waiting list for this project will be open on June 12th for eligible applicants to apply. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations cost for the shelter. MHDC Emergency Home Repair Project Emergency repairs have been completed on 4 homes.  NCALL Research CDBG funds were used for foreclosure prevention and pre-purchase homeownership counseling services for ten (10) Dover residents.  Serenity Place CDBG funds will be used for the reconstruction of a treatment facility for persons who suffer from sub- stance abuse that was destroyed in a fire. Funds for this project have been expended.  Elizabeth W. Murphey School CDBG funds will be used to install a geothermal heating system in one of the facilities that services children that are at risk for homelessness. This project has been completed.  Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to quali- fying families. A total of $1,767,964 including program income has been expended on the acquisition and renovations for 11 properties. The remaining balance of $176,703 will be utilized for renovations, acquisi- tion and down payment assistance for eligible NSP properties. Eight properties have been sold, one is a lease purchase and one is a rental that serves persons with disabilities. Central Delaware Habitat for Human- ity has purchased the eleventh NSP property in the City of Dover and they already have a buyer. Six (6) -time homebuyers have purchased homes through the NSP Settlement Assistance Program. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (lease purchase)

1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (under renovation) Dangerous Buildings, Vacant Buildings & Demolitions  416 W. Division Street—Asbestos abatement scheduled for May 6, 2013  126 N. Ann Avenue – Owner is working on repairs to the interior of the property.  209 N. New Street – The owner of the property made contact with staff and has started repairs to the structure.  628 N. West Street – Owner will begin exterior painting and repairs in May.  312/314 West Division Street – Owner has indicated he will demolish the building. Asbestos survey was completed and the asbestos abatement is scheduled to start May 13, 2013.  423 Cecil Street—Property was presented to City Council on April 22, 2013. Council approved the rec- ommendations of staff and ordered the owner to repair or demolish the structure within 30 days or the City will have the structure demolished.  427 West Division Street—Property was presented to City Council on April 22, 2013. Council tabled the recommendation of staff and allowed the adjacent property owners 60 days to make an offer to pur- chase the property. If an sale is not agreed upon within 60 days, Council recommended that staff pro- ceed with the demolition of the structure.  1080 & 1108 Bay Road—Both properties have been demolished.  528 Fulton Street—15 day notice sent to the owner advising them to either repair the home or the City will proceed with presenting the building to Council as a dangerous building and recommend having the building demolished.  Vacant Buildings—During April, 33 additional buildings were registered as vacant, and $4,250.00 in vacant building registration fees were collected.

Code Enforcement Activity—April Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 77 99 100% 98% No valid Building Permit 6 24 83% 88% Tall grass and weeds 67 67 91% 91% Unregistered vehicle 9 30 100% 93% Abandoned vehicle 4 50 100% 98% Annual Housing Inspec on 51 177 96% 92% Property Maintenance – 96 290 70% 75% Electric Termina on 24 65 100% 92% Dover Code of Ordinances 58 183 33% 69% Zoning 19 45 79% 76% Total Cases 411 1030 Total # of Inspec ons For Month 578

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspec ons APR 13 FYTD 13 APR 12 FYTD 12 Fire Protec on Inspec ons (New & Exis ng) 23 261 138 604 Fire Code Inspec ons 98 316 15 351 Inspec on Deficiencies 49 100 10 391 Cer ficate of Occupancy 3 46 6 32 Accidental $ $96,450.00 $16,000.00 $243,910.00 Incendiary $15,000 $16,100.00 $50 $262,050.00 Undetermined $75,000 $76,000.00 $500 $22,300.00 PERMITTING AND LICENSING Permits Issued APR 13 FYTD 13 APR 12 FYTD 12 Administra ve Permit 2 23 1 15 Building Addi on/Renova on Permits 40 257 37 308 Building Permits 19 118 11 133 Demoli on Permits 6 44 4 20 Fence Permits 16 77 6 91 Fire Preven on Permits 12 97 7 64 Mechanical Permits 17 244 21 231 Plumbing Permits 25 279 16 391 Sign Permits 37 212 16 221 Swimming Pool Permits 2 13 3 10 Business Licenses 41 1,061 28 1,414 Merchant Licenses 6 272 5 280 Contractor Licenses 36 735 27 790 Lodging House Licenses 0 51 0 15 Mobile Homes 7 232 4 309 Public Occupancy 14 347 12 136 Rental Dwelling 118 3,000 115 1,438 BUILDING INSPECTIONS Inspec ons APR 13 FYTD 13 APR 12 FYTD 12 Building 215 2,871 362 2,988 Plumbing/Mechanical 181 2,945 234 3,373 Cer ficate of Occupancy 9 81 11 107

Fire Marshal’s Office—At a Glance Number of Fires Requiring FM Response Enforcement Ac vity for April ‐ 6 fires 200 Banning Street: Pull Sta on (Ac ve I Undetermined Warrant for person involved) 2/13 3 Incendiary Juvenile set fire in boy’s bathroom of Do‐ ver High School causing sprinkler system 2 Vehicles into buildings to control the fire. Juvenile was arrested 93 hours of inves ga on me and charged with Arson I. Number of Ac ve Fire Inves ga ons Number of Complaints – 23 Super Lodge Motel 2/13

Recreation Division Enrollment Summary: April 2012 vs. April 2013 140 120 100 80 FY12 60 FY13 40 20 0 General Sports Trips Leagues (# Camps Recreation of teams) Category FY12 FY13 General Recrea on 91 408 Sports 99 178 Trips 77 37 Leagues 382 323 Camps 0 26 City employees par cipate in the One Community Wellness 5K Run/Walk Recrea on Revenue Breakdown: April 2012 vs. April 2013 General General Recreation Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Camps Field Rentals General Recreation $3,214 General Recreation $1,806 Sports $909 Sports $2,005 Trips $326 Trips $850 Leagues $5,320 Leagues $2,275 Building & Field Rentals $900 Building & Field Rentals $840 Camps $415

John W. Pitts Recreation Center – April 2013 Total Program Attendance Facility Usage By The Hour ** Facility Usage By The Hour MAR 13 FYTD 13 MAR 12 FYTD 12 Open Gym 533.75 4,638.75 429.25 4,247.25 Fitness Classes 54.5 474.75 48 383 Leagues 12 724 36 415.5 Camps 32.5 81.5 0 44 Sports Classes 16 168 18.5 171 Meetings & Rentals 55.5 298 28.5 273.25 Enrichment Classes 2 52 17.5 90.5 Total Facility Usage Hours 706.25 6,437 577.75 5,624.5 Program Attendance figures includes participants, parents and spectators in the facility. Program Attendance** MAR 13 FYTD 13 MAR 12 FYTD 12 Total 2,926 46,727 3,053 47,367 Open Gym 1,081 7,725 767 7,135 Fitness Classes 382 3,440 268 3,009 Leagues 255 26,383 1,075 27,505 Camps 115 369 0 348 Sports Classes 205 1,493 248 1,915 Meetings & Rentals 884 6,121 649 7,192 Enrichment Classes 4 115 46 263 Since our opening in late April 2008, we have had 263,550 guests at the John W. Pitts Recreation Center. W e a re iss uing FRE E Recre ation Center ID C ards to tr ack usage of the facility during Public O pen G ym Periods . The statistics lis te d below reflec t thos e that hav e co mplete d the r egistration. O p en G ym Reg ist ration s: Total ID c ards issu ed : 5,602 C ity Residents: 2,4 81 (4 4% ) N on-City Re sidents : 3,121 (56%) K ent County Res iden ts: 2,589 (46 %) S uss ex C ounty Res idents : 1 85 (3 %) N ew Cas tle County Residents: 114 ( 2%) O ut o f State Residents: 233 (4% )

Monthly Report April 2013 Economic Development Office

2013_04 Economic Development Office  Weekly conference calls with Calpine to discuss issues regarding the site plan  Facilitated conference call with Kirk Betts to discuss transmission line options to the Garrison Substation  Attended the Greater Dover Committee Meeting  Met with Marvin Hill and Becker Morgan to review farmland restrictions at the Garrison Tract  Participated in Board of Advisors meeting at Bayhealth to review future plans for hospital expansion  Reviewed Bid Packages for the demolition at 238 Railroad Avenue  Attended Kent Economic Partnership Annual Dinner  Staff hosted a ‘Meet & Greet’ for Lou Colón, DDP Executive Director, during First Friday  Attended the Parks, Recreation and Community Enhancement Committee Meeting to provide the Semi-Annual Report on Economic Development Benchmarks  Met with Jim Waddington to review Food Innovation District presentation  Attended a joint City Council and Levy Court meeting and participated in the presentation on the Food Innovation District  Met at DEDO with a potential prospect from Germany to provide an overview of Garrison Tract  Conducted a site visit at the Garrison Tract for the German Company  Met with Bob Ruggio with regard to ILC’s expansion and the Air Cargo Ramp expansion  Participated in White House conference call regarding the budget update  Attended the DEEDS reception in Wilmington  Provided Phase I and Phase II Environmental Studies and Wetlands Delineation Letter to DEDO for the Garrison Tract  Provided Tim McLaughlin an overview of the Garrison facility and provided him with a copy of the restrictions that limit the use of the Garrison Tract  Attended the Delaware Sports Commission Board Meeting  Met with Alan Levin to discuss future infrastructure needs at the Garrison Tract and his participation in the Kent County Economic Summit on September 24, 2013  Attended a combined Committee of 100 and DEEDS Meeting which was hosted in Dover and gave an economic overview presentation to the combined group  Attended the Kent County Tourism Board Meeting and provided an economic development update  Conference call with Alan Perry to get an update on availability of manufacturing space, office space and warehouse space at the former SunRoc location  Provided information on the former SunRoc location to Barb DeHaven at DEDO for as potential location for a manufacturing company  Attended the Kent County Economic Consortium Meeting  Attended the Grand Opening of MedExpress  Attended the Mayor’s Annual Reception  Met with the Executive Director of the DDP and Walker Parking Consultants to discuss potential parking solutions for the City of Dover  Provided an overview on the Food Innovation District to Senator Carper’s staff

 Met with City Planner and Planner II and provided an overview of the Food Innovation District  Attended a briefing at Proctor & Gamble to discuss their expansion plans and change of entrance and exits into the plant and how the City can be of assistance  Assisted Calpine with their planning for their groundbreaking  Contacted the owner of Dover Rent-All for Calpine to discuss providing a tent for their groundbreaking  Met with Joe Petrosky regarding a tenant in the Priscilla Block Building and the availability of the number of parking spaces necessary to accommodate the potential tenant  Met with Paul Fleming and the City Planner at the Pitt Center to discuss the economic impact of softball diamonds and a proposal for expansion of diamond fields Measures:  1. Maintain an unemployment rate for the City of Dover that is lower than national and state averages. 2010-2011 Actual 2011-2012 Actual 2012 - 2013 Projected Results <10% unemployment rate in <10% unemployment rate in <10% unemployment rate in July 2011 July 2012 July 2013 9.2 % - U.S. Rate 8.2% - U.S. Rate 7.5% - U.S. Rate 8.0 % - DE Rate 6.8 % - DE Rate 7.2% - DE Rate 9.9% - City of Dover Rate 8.6% - City of Dover Rate 8.5% - City of Dover Rate June 2011 – Actual June 2012 – Actual April 2013 Actual  2. Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover. 2010-2011 Actual 2011-2012 Actual 2012 - 2013 Projected Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 12 contacts YTD 10 Contacts YTD 18 Contacts YTD ≥15 contacts with out-of-town 11 contacts with out-of-town 11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover. locating in Dover locating in Dover 10 contacts YTD 9 Contacts YTD 6 Contacts YTD

2013-04 Downtown Dover Partnership  Provided technical assistance to eleven (11) prospective small business individuals on overall business development within the Downtown Dover Business District  Provided technical assistance (orientation) to three (3) existing small business owners in preparing and submitting small business loan application for loan consideration  Continuing technical assistance to eight (8) prospective small business individuals on locating available space within the downtown district to lease - of these eight (8) inquiries, six (6) have signed leases to occupy vacant spaces within downtown  Coordinated and implemented ongoing logistics for the Farmer’s Market Program scheduled to commence in June’ 13  Coordinated media (newspaper announcement), website and social media press releases of series of Special Events which occurred during April ’13 in downtown Dover  In collaboration with the YWCA Delaware conducted three (3) small business development trainings on Business Basics for eleven (11) participants  Attended and participated as a panelist in the USDA Loan Fund Roundtable  Provided technical assistance to the Communities in Schools Coordinator for Campus Community School in planning several events to be held in April in downtown  Completed first phase of Memorandum of Understanding with YWCA Delaware to assist us with Small Business Development Referrals  Represented the Downtown Dover Partnership at the Kent County is Open for Business Forum  Represented the Downtown Dover Partnership at the following two (2) Grand Openings: Governor's Ribbon Cutting – MedExpress on April 23rd and Kaizen Karate and CrossFit Dover on April 25th  Represented the Downtown Dover Partnership at the Mayor’s Reception on April 23rd

1 of 5 City of Dover Capital Investment Plan Project Tracking Report March 31, 2013 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. * Status and Comments provided by City Manager. * For Finance purposes projects are considered completed when placed in service and all charges have been processed. Community Water & Total Current Year Budget Funding Sources General Transportation Wastewater Electric CIP Budget Balance $ 62,000 $ 171,400 $ 4,508,500 $ 534,700 $ 5,276,600 Restricted MSA (non Public Safety) 132,200 - - - 132,200 Library Funding - FY11 Budget Balance (95,500) - - - (95,500) Federal and/or State Grants 1,746,000 - - - 1,746,000 Transfer from Library Foundation 71,000 - - - 71,000 Friends of the Library Donation 102,400 - - - 102,400 Kent County Library Contribution 250,000 - - - 250,000 Sale of Assets - Library 1,200,000 - - - 1,200,000 Debt Financing - Green Energy Components 648,500 - - - 648,500 Community Transportation Fund - FY11 Balances - 1,630,050 - - 1,630,050 Debt Financing 2,000,000 - 4,000,000 - 6,000,000 Other State/Federal Grants 324,700 - - - 324,700 Police Grants 33,800 - - - 33,800 Transfer from Capital Reserves - - - 550,000 550,000 Impact Fee Reserves - - 550,000 - 550,000 State Community Transportation Funds - 700,000 - - 700,000 Transfer Loan Proceeds to CT Fund - Street Program - 1,606,700 - - 1,606,700 Transfer from Operating Funds 613,400 - 2,900,000 3,500,000 7,013,400 Transfer from Future Capacity Reserve 2,000,000 - - - 2,000,000 Interest Income - - 25,000 40,700 65,700 Total Funding Sources (Unaudited) $ 9,088,500 $ 4,108,150 $ 11,983,500 $ 4,625,400 $ 29,805,550

General Fund - Major CIP Projects March 31, 2013 2 of 5 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project Project To Date Budget % Budget Fiscal Year Fiscal Year YTD % Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments FY2009 LB0901 M/G/L New Library Project $ 18,200,000 $ 20,469,080 $ 19,645,688 $ 823,392 96.0% $ 2,535,000 $ 4,089,100 $ 3,356,908 82.1% In Process Overall project 80% Complete on 7/31/12 ST1203 Dump Truck Refurbishment 30,000 24,000 28,725 (4,725) 119.7% - 12,000 16,704 139.2% In Process FY12 MSA - Capital non-safety - 132,200 - 132,200 200.0% - 132,200 - 0.0% Restricted MSA Funding Totals - FY09 $ 18,230,000 $ 20,625,280 $ 19,674,413 $ 950,867 95.4% $ 2,535,000 $ 4,233,300 $ 3,373,612 79.7% FY2013 --- Vehicles & Equipment $ 399,900 $ 399,900 $ 190,626 $ 209,274 47.7% $ 399,900 $ 399,900 $ 190,626 47.7% --- Annual Fire Truck Payments 238,500 238,500 238,515 (15) 100.0% 238,500 238,500 238,515 100.0% Mayor Security Cameras 33,000 33,000 33,000 - 100.0% 33,000 33,000 33,000 100.0% FC1302 B/L City Hall Fire Suppression 288,000 288,000 - 288,000 0.0% 288,000 288,000 - 0.0% Financed by PNC Loan - FY12 FC1303 G City Hall Emergency Generator 93,000 93,000 96,275 (3,275) 103.5% 93,000 93,000 96,275 103.5% DEMA Grant funded IT1301 G Server & Backup Solution 57,000 57,000 56,942 58 99.9% 57,000 107,000 56,942 53.2% $15K is DEMA grant funded PR1301 Dover Park- Roof Replacement 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 0.0% ST1303 B/L Salt Storage Facility-Schutte Park 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 0.0% Financed by PNC Loan - FY12 ST1304 B/L Garrison Farm Improvements 1,924,000 1,924,000 10,013 1,913,987 0.5% 1,924,000 1,950,000 10,013 0.5% Financing to be determined PD1301 G Police Elec Breaker Replacement 33,800 33,800 33,800 - 100.0% 33,800 33,800 33,800 100.0% Police Grant funded PD1302 B/L Police Micro Seal Parking Lots 25,300 25,300 - 25,300 0.0% 25,300 25,300 - 0.0% Financed by PNC Loan - FY12 Totals - FY12 $ 2,501,100 $ 2,501,100 $ 197,030 $ 2,304,070 7.9% $ 3,172,500 $ 3,248,500 $ 659,171 20.3% Debt issuance cost - PNC/Other 56,000 56,000 - 56,000 0.0% 56,000 - - 0.0% Transfer to CT Fund - Streets 1,606,700 1,606,700 - 1,606,700 0.0% 1,606,700 1,606,700 - 0.0% PNC Loan for FY12/FY13 Street Program Grand Totals $ 22,393,800 $ 24,789,080 $ 19,871,443 $ 4,917,637 80.2% $ 7,370,200 $ 9,088,500 $ 4,032,783 44.4% 44.4% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan; Projects will be completed through CT Fund, therefore the loan proceeds will be transferred from Capital Fund into the Community Transportation Fund;

City of Dover Community Transportation & General Fund Street Funds - Major CIP Projects 3 of 5 March 31, 2013 Hide TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project Project To Date Budget % Budget Fiscal Year Fiscal Year YTD % Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments FY 2002 CT0212 North Street sidewalk $ 80,400 $ 80,400 $ - $ 80,400 0.0% $ - $ 80,400 $ - 0.0% Waiting on DDP improvements Totals $ 80,400 $ 80,400 $ - $ 80,400 0.0% $ - $ 80,400 $ - 0.0% FY 2009 CT0555 Little League Park paving $ 11,600 $ 11,600 $ - $ 11,600 0.0% $ - $ 11,600 $ - 0.0% Re-program for signage Totals $ 11,600 $ 11,600 $ - $ 11,600 0.0% $ - $ 11,600 $ - 0.0% FY 2007 CT0708 E. Water Street Brick $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ - $ 65,000 $ - 0.0% Specialty contract needed Totals $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ - $ 65,000 $ - 0.0% FY 2009 CT0977 M Schutte Parking Lot $ 21,950 $ 21,950 $ - $ 21,950 0.0% $ - $ 21,950 $ - 0.0% Deferred Totals $ 21,950 $ 21,950 $ - $ 21,950 0.0% $ - $ 21,950 $ - 0.0% FY2012 CT1201 M North Street Roundabout $ - $ 500,000 $ - $ 500,000 0.0% $ - $ 500,000 $ - 0.0% 35% Site work initiated CT1212 Stoney Creek Lighting - 40,000 8,696 31,304 21.7% - 40,000 8,696 21.7% TE0601 M Lincoln Park Center 900,000 1,423,500 522,687 900,813 36.7% - 911,100 10,359 1.1% Started Totals $ 900,000 $ 1,963,500 $ 531,383 $ 1,432,117 27.1% $ - $ 1,451,100 $ 19,055 0.0% FY2013 CTxxxx Unapplied CT Projects (placeholder) $ 700,000 $ 378,415 $ - $ 378,415 0.0% $ 700,000 $ 378,415 $ - 0.0% Future CT Agreements CT1295 Hazel Road - 61,056 - 61,056 0.0% - 61,056 - 0.0% CT1316 Robbins Hose Station 2 - 111,925 85,823 26,102 76.7% - 111,925 85,823 76.7% CT1317 Wesley College Phase I - 148,604 - 148,604 0.0% - 148,604 - 0.0% ST1301 FY13 Concrete Program 60,000 60,000 6,199 53,801 10.3% 60,000 60,000 6,199 10.3% Financed by PNC Loan - FY12 STxxxx Street & Alley Program 300,000 56,400 56,400 0.0% - 56,400 - 0.0% ST1305 White Oak Tax Ditch - 12,600 - 12,600 0.0% 12,600 - 0.0% MR1301 Security Cameras - 102,400 48,240 54,160 47.1% - 102,400 48,240 47.1% General Fund Appropriations ST1302 FY12/FY13 Street & Alley Program 1,546,700 1,546,700 - 1,546,700 0.0% 1,546,700 1,546,700 - 0.0% Financed by PNC Loan - FY12 $ 2,606,700 $ 2,478,100 $ 140,262 $ 2,337,838 5.7% $ 2,306,700 $ 2,478,100 $ 140,262 6.1% Grand Totals $ 3,593,650 $ 4,528,550 $ 671,645 $ 3,856,905 14.8% $ 2,306,700 $ 4,108,150 $ 159,317 6.9% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan; Projects will be completed through CT Fund, therefore the loan proceeds will be transferred from Capital Fund into the Community Transportation Fund

Water/Wastewater Improvement & Extension Fund - Major CIP Projects March 31, 2013 4 of 5 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Approved Revised Fiscal % Status / Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget % Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Complete Comments FY 2008 WD0804 M 1.0 MG Elevated Water Storage $ 4,196,600 $ 2,590,000 $ 47,264 $ 2,542,736 1.8% $ 2,000,000 $ 2,166,000 $ 13,255 0.6% Started Staff reviewing agreement docs WD0805 M Piney Point Well 398,800 665,000 118,580 546,420 17.8% 450,000 532,901 44,170 8.3% Started Staff reviewing RFP Totals - FY08 $ 4,595,400 $ 3,255,000 $ 165,844 $ 3,089,156 5.1% $ 2,450,000 $ 2,698,901 $ 57,425 2.1% FY2009 WQ0907 SL/C Rt. 13 Water Main 1,023,700 2,214,600 2,173,195 41,405 98.1% - 192,600 114,868 59.6% 100.0% Complete; Awaiting final charges FY2010 WW1007 M/SL Fox Hall Pump Station 427,900 358,900 353,596 5,304 98.5% - 144,800 89,297 61.7% 98.0% Final punch list items outstanding WW1010 I Tar Ditch Interceptor Upgrade 518,230 495,400 28,014 467,386 5.7% - 490,300 0.0% Started Easement request sent to residents Totals - FY10 $ 946,130 $ 854,300 $ 381,611 $ 472,689 44.7% $ - $ 635,100 $ 89,297 14.1% FY2011 WW1104 SL Lepore Road P/S Replacement 350,000 402,000 283,491 118,509 70.5% - 384,200 210,105 54.7% Started Contractor ordered Station Totals - FY11 $ 350,000 $ 402,000 $ 283,491 $ 118,509 70.5% $ - $ 384,200 $ 210,105 54.7% FY2012 WD1201 Pay-As-You-Go Water Station 30,200 30,200 - 30,200 0.0% - 30,200 - 0.0% Started Specs being developed WQ1202 WQI - New Street - 113,960 26,600 87,360 23.3% - 87,400 - 0.0% Started Project on hold - Design complete WQ1203 WQI - Silver Lake - 279,840 238,576 41,264 85.3% - 62,776 49,578 79.0% 100.0% Complete; Awaiting final charges WW1201 M/SL Inflow/Infiltration Removal (1) 1,000,000 971,900 55,075 916,825 5.7% - - - 0.0% See FY13 I & I Program; $916.800 WW1202 M SCADA Equipment Upgrade 84,900 84,900 76,784 8,116 90.4% 29,300 29,300 - 0.0% Started Awaiting delivery of materials WW1204 M Baltray Pump Station Replacement 125,000 125,000 20,874 104,126 16.7% 100,000 100,000 293 0.3% Started Project on hold - Bid specs ready WW1205 M Dover Brook Gardens Pump Station 65,000 65,000 12,194 52,806 18.8% 50,000 50,000 2,342 4.7% Started Project on hold - Bid specs ready WW1206 M Brandywine Pump Station Rplcmnt 402,000 402,000 33,875 368,125 8.4% 350,000 350,000 293 0.1% Started Project on hold - Bid specs ready WW1207 M McKee Pump Station Comm Rplcmt 55,000 55,000 7,724 47,276 14.0% 45,000 45,000 293 0.7% Started Project on hold - Bid specs ready Totals - FY12 $ 1,762,100 $ 2,127,800 $ 471,702 $ 1,656,098 88.8% $ 574,300 $ 754,676 $ 52,798 7.0% FY2013 --- Vehicles & Equipment $ 524,500 $ 524,500 $ 408,745 $ 115,755 77.9% $ 524,500 $ 527,548 $ 408,745 77.5% Started All ordered or bid WW1301 M Hazlettville Road Interceptor 770,000 770,000 - 770,000 0.0% 30,000 30,000 - 0.0% Not started Project on hold WW1302 M Lakeview Drive PS Replacement 502,000 502,000 26,963.47 475,037 5.4% 52,000 52,000 26,963 51.9% Not started Project on hold WW1303 M Westover Pump Station 768,800 768,800 - 768,800 0.0% 65,000 65,000 - 0.0% Not started Project on hold WW1304 M Garrison Farm Improvements 1,828,000 1,828,000 39,996.51 1,788,003 2.2% 1,828,000 1,828,000 39,997 2.2% Started Pending Council approval 9/24 WD1302 M Garrison Farm Storage Tank 1,828,000 1,828,000 142,660 1,685,340 7.8% 1,828,000 1,828,000 142,660 7.8% Started Pending Council approval 9/24 WD1304 Future Columbia Well Design 55,000 55,000 - 55,000 0.0% 55,000 55,000 - 0.0% Not started Project on hold WD1301 R Wellhead Redevelopment 70,000 70,000 67,675 2,325 96.7% 70,000 67,675 67,675 0.0% 15.0% Contractor finishing Well 10 & 14 WQ1301 North Street WMR 45,000 45,000 47,691.41 (2,691) 106.0% - 45,000 47,691 0.0% N/A Water Quality Improvements 479,000 479,000 - 479,000 0.0% 479,000 479,000 - 0.0% Locations to be determined N/A I & I Improvements (1) 1,000,000 (14,500) - (14,500) 0.0% 1,000,000 902,300 - 0.0% Locations to be determined II1301 New/Reed Street - 330,000 310,493 19,507 - 345,000 310,493 0.0% 65.0% Contractor finishing New Street II1302 Fox Hall - 142,000 145,355 (3,355) - 162,000 145,355 89.7% Scheduled II1303 Morris Estates - 276,000 211,692 64,308 - 241,000 211,692 87.8% Scheduled II1304 Wesley College - 10,000 7,200 2,800 - 10,000 7,200 72.0% Scheduled II1305 NRG sanitary sewer upgrade - 175,000 39,266 135,734 - 175,000 39,266 22.4% Not started Bids due 10/4/12 II1306 I & I Design - 40,000 21,024 18,976 - 40,000 21,024 52.6% In progress Staff reviewing consultant report II1307 Mifflin Road Sewer Rehab 3,500 3,500 - - 3,500 3,500 II1308 Dunkin Donuts SSR - 38,000 36,027 1,973 - 38,000 36,027 WD1306 R Emergency Generators 80,000 80,000 - 80,000 0.0% 80,000 80,000 - 0.0% 85.0% Start on bid docs 10/1/12 $ 7,950,300 $ 7,950,300 $ 1,508,288 $ 6,442,012 0.0% $ 6,011,500 $ 6,974,023 $ 1,508,288 21.6% N/A Debt issuance cost-Garrison Farm 344,000 344,000 - 344,000 0.0% 344,000 344,000 - 0.0% Grand Totals $ 16,971,630 $ 17,148,000 $ 4,984,130 $ 12,163,870 29.1% $ 9,379,800 $ 11,983,500 $ 2,032,781 17.0% Legend (1) Transferred remaining project balance from FY12 to the FY13 I & I Project $916,800 M = Multi-year project - a project with a specific schedule to occur over multiple years. Adjusted Project Budget for FY13 will be $1,916,800 for I & I; Locations to be determined; R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. SL = State Loan Project - construction phase is financed I = Impact Fee (partially) financed project

Electric Improvement & Extension Fund - Major CIP Projects 5 of 5 March 31, 2013 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments FY2012 EE1205 M Frazier Substation Upgrade $ 765,200 $ 765,200 $ 484,599 $ 280,601 63.3% $ 610,200 $ 611,800 $ 331,240 54.1% In process Materials ordered EG1202 M Unit 3 Boiler Systems 390,000 250,000 104,758 145,242 41.9% 129,000 167,300 22,106 13.2% In process Will complete Spring outage EG1212 M Unit 3 Turbine Inspection/Repair 1,494,000 1,494,000 413,153 1,080,847 27.7% 115,000 115,000 16,330 14.2% In process Will complete Spring outage EG1214 M Industrial WW Discharge System 272,000 272,000 101,993 170,007 37.5% - 242,000 81,412 33.6% In process EU1202 M Persimmon Tree Lane Feeder Rplcmt 113,500 113,500 44,148 69,352 38.9% - 8,500 12,642 148.7% In process EG1204 Unit 3DCS Comp & Software - - 3,075 (3,075) 0.0% - - 3,075 0.0% Complete Total $ 3,034,700 $ 2,894,700 $ 1,148,651 $ 1,746,049 39.7% $ 854,200 $ 1,144,600 $ 466,805 40.8% FY2013 N/A R Vehicles & Equipment $ 146,000 $ 146,000 $ 22,118 $ 123,882 15.1% $ 146,000 $ 146,000 $ 22,118 15.1% All vehicles received N/A R FY13 New Dvlpmnts - UG Transformers 50,000 57,300 5,028 52,272 8.8% 50,000 42,159 5,028 11.9% Over Budget; Revenue offset EE1313 R FY13 New Dvlpmnts - UG Conductors 350,000 (345,501) 6,958 (352,459) -2.0% 350,000 (236,508) 6,958 -2.9% EE1313 R FY13 New Dvlpmnts - 1 Phase Meters 50,000 23,940 707 23,233 3.0% 50,000 2,493 707 28.4% EE1301 Willow Tree Park - 9,800 13,077 (3,277) 133.4% - 13,078 13,077 100.0% Complete EE1302 Bayard Plaza - 39,400 31,514 7,886 80.0% - 31,515 31,514 100.0% Complete EE1303 Frazier Sub Upgrade - - 3,500 (3,500) 0.0% - - 3,500 0.0% EE1310 YMCA - 22,000 20,916 1,084 95.1% - 20,917 20,916 100.0% Complete EE1311 Super 8 Motel - 6,200 5,802 398 93.6% - 5,802 5,802 100.0% Complete EE1315 State Street Plaza - 8,700 7,207 1,493 82.8% - 8,708 7,207 82.8% EE1317 The Grand Apartments - 79,560 77,378 2,182 97.3% - 77,378 77,378 100.0% Complete EE1318 M & L Ventures Warehouses - 28,800 29,984 (1,184) 104.1% - 29,986 29,984 100.0% Complete EE1319 Proctor & Gamble - 30,000 19,225 10,775 64.1% - 19,225 19,225 100.0% Complete EE1320 Generals Green Lights - 26,000 - 26,000 0.0% - - - 0.0% Cancelled EE1322 Grottos Pizza - 57,600 55,981 1,619 97.2% - 57,598 55,981 97.2% EE1323 Dover High Lighting - 264,200 263,668 532 99.8% - 263,668 263,668 100.0% Complete EE1324 Bayhealth Fiber Wood - 50,000 41,927 8,073 83.9% - 41,928 41,927 100.0% Complete EE1325 Redner's Grocery Store - 16,600 - 16,600 0.0% - - - 0.0% EE1326 DelDot Bridge Project - 90,000 54,340 35,660 60.4% - 55,820 54,340 97.3% EE1327 George & Lynch Asphalt - 25,000 - 25,000 0.0% - 25,000 - 0.0% EE1328 Fiber Blue Hen Project - 49,300 43,643 5,657 88.5% - 43,644 43,643 100.0% Complete EE1329 Calpine Garrison Energy - 183,500 172,106 11,394 93.8% - 189,409 172,106 90.9% EE1331 Dicks Sporting Goods - 34,500 - 34,500 0.0% - 44,100 - 0.0% EE1332 Schutte Park Well - 4,400 - 4,400 0.0% - - - 0.0% Cancelled EE1333 DTCC Relocate Service - 20,300 - 20,300 0.0% - 30,900 - 0.0% EE1334 645 N. Gov Ave Bore - 3,601 3,601 0 100.0% - 3,601 3,601 100.0% Complete EE1335 Windstream Fiber Proj - 19,000 8,765 10,235 46.1% - 13,279 8,765 66.0% EE1336 McDonalds - 16,800 - 16,800 0.0% - 16,800 - 0.0% EE1337 Royal Farms - 20,500 - 20,500 0.0% - 20,500 - 0.0% EE1304 R FY13 Lighting Project & Rehab 100,000 100,000 99,916 84 99.9% 100,000 100,000 99,916 99.9% Route 13 LED Lighting EE1309 R Distribution Capacitors 125,000 125,000 103,493 21,507 82.8% 125,000 125,000 103,493 82.8% EE1307 Division Sub Fence 70,000 55,000 39,345 15,655 71.5% 70,000 55,000 39,345 71.5% EE1308 M Horsepond Substation Upgrade 761,800 761,800 - 761,800 0.0% 170,000 170,000 - 0.0% EE1305 M FY13 69kv Switch Rplmnt Program 135,000 64,000 - 64,000 0.0% 55,000 70,000 - 0.0% EE1306 R Trans Line Maint Program 75,000 4,000 3,986 14 99.7% 75,000 4,000 3,986 99.7% EE1312 M General Scott Switchgear 1,155,000 1,150,000 - 1,150,000 0.0% 50,000 50,000 - 0.0% N/A R FY13 Distribution Upgrades 400,000 12,000 - 12,000 0.0% 400,000 12,000 - 0.0% EE1314 Capitol Park Upgrade - 308,000 24,203 283,797 7.9% - 308,000 24,203 7.9% EE1321 Pleasanton Acres - 80,000 59,158 20,842 73.9% - 80,000 59,158 73.9% N/A R FY13 Distribution Feeder Replacements 277,500 213,500 - 213,500 0.0% 277,500 (61,500) - 0.0% EE1330 Morris Esates 1 Upgrade - 275,000 51,989 223,011 0.0% - 275,000 51,989 18.9% EE1316 Wyoming Avenue Feeder Replacement - 64,000 55,089 8,911 86.1% - 64,000 55,089 86.1% EG1301 Units 1 Repair - Gasket leak - 65,000 88,086 (23,086) 135.5% - 95,000 88,086 92.7% New Project; Not budgeted EG1304 R Units 1 & 2 Component Repairs 52,000 52,000 14,564 37,436 28.0% 52,000 52,000 14,564 28.0% EG1305 R Units 1 & 2 Cooling Tower Life Ext. 37,300 37,300 - 37,300 0.0% 37,300 37,300 - 0.0% EG1306 Turbine Level Window Modifications 85,000 85,000 - 85,000 0.0% 85,000 85,000 - 0.0% This project is not needed. EG1307 Unit 3 Air Heater Expansion Joint 80,000 80,000 47,894 32,106 59.9% 80,000 50,000 47,894 95.8% EG1309 Unit 3 Stack Repairs 27,000 27,000 3,439 23,561 12.7% 27,000 27,000 3,439 12.7% EG1310 Units 1 & 2 Stack Repairs 75,000 75,000 14,000 61,000 18.7% 75,000 75,000 14,000 18.7% EG1311 Van Sant Capacity Increase 550,000 550,000 - 550,000 0.0% 550,000 550,000 - 0.0% EG1312 Unit 3 Generator Repairs 236,000 236,000 28,965 207,035 12.3% 236,000 236,000 28,965 12.3% EG1313 R Unit 3 Aux Sys Components 55,000 55,000 21,345 33,655 38.8% 55,000 55,000 21,345 38.8% $ 4,892,600 $ 5,462,100 $ 1,542,916 $ 3,919,184 28.2% $ 3,115,800 $ 3,480,800 $ 1,542,916 44.3% Grand Totals $ 7,927,300 $ 8,356,800 $ 2,691,567 $ 5,665,233 25.4% $ 3,970,000 $ 4,625,400 $ 2,009,721 43.4% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. B = Bonded Project R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. S = State fully or partially reimbursed project

ACTION FORM PROCEEDING: Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Electric Department DATE SUBMITTED: 5/30/13 PREPARED BY: Steve Enss, Interim Electric Director SUBJECT: Evaluation of Proposals – Emergency Response and Site Cleanup Services REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Compliance Environmental Evaluation EXPENDITURE REQUIRED: Not to exceed budget for any account. AMOUNT BUDGETED: N/A FUNDING SOURCE (Dept./Page in CIP & Budget): Various Divisional Budgets to include Electric Engineering, Power Plant, T&D, and other City Departments “Contractual Services” line item in the operational budgets such as 480-8200-562-30-43 (Electric T&D); 480-8300-563-30-43 (Electric Eng.); 480-8101-591-75- 55 (Power Plant). TIMETABLE: Contract to be issued upon final approval. RECOMMENDED ACTION: Staff recommends awarding a blanket Emergency Response Contract to Guardian Environmental Services, the lowest priced proposal based on actual experience, for a three (3) year with a City option to extend the contract for an additional two (2) years. The maximum term of the blanket contract will be five (5) years. BACKGROUND AND ANALYSIS The Electric Department maintains blanket contracts with various contractors to ensure that the bidding rules are adhered to for contractors that are hired to perform work for the Electric Department. These contracts are priced as a “time, equipment, and material” contracts and may exceed $25,000 annually. This proposal is for emergency and scheduled environmental cleanup services. Additionally, other City Departments may utilize this contractor when required. Request for Proposals were solicited and advertised according to City Policy by the City’s Contract and Procurement Manager under RFP # 13-0029EL and proposals were received from four (4) potential vendors. Due to the variety of pricing strategies quoted by each vendor, staff along with Compliance Environmental, included a hypothetical spill response exercise in the RFP in which each bidder submitted their technical approach. An analysis was developed to equalize each bidder using an itemized list of labor and equipment rates to determine the lowest cost response. Using this methodology, Guardian Environmental Services was the low bidder; the next lowest bidder, Clean Venture Inc., was 8% higher. Guardian Environmental Services was given the 3% local preference for operating a business within the State of Delaware. Funding will be provided by the appropriate divisional budget based on the event.

ACTION FORM PROCEEDING: Council MEETING DATE: 06-10-2013 DEPARTMENT OF ORIGIN: City Council PREPARED BY: Traci A. McDowell, City Clerk on behalf of Council President Bonar SUBJECT: Appointment and Annual Donation - City Chaplain DATE SUBMITTED: 06-04-2013 RELATED PROJECT: N/A APPROVALS: N/A EXHIBITS: N/A EXPENDITURE REQUIRED: $360 AMOUNT BUDGETED: $360 FUNDING SOURCE (Dept./Page in CIP & Budget): 110-1200-512-30-35 TIMETABLE: Payment will be issued upon approval RECOMMENDED ACTION: Approval of the appointments of Minister Theodore A. Henderson of Dover Christian Church and Bishop Thomas L. Holsey of Bibleway Temple Church of God in Christ as City Chaplains and authorization for the City Clerk’s Office to issue purchase orders for contributions in the amount of $180 each to Dover Christian Church and Bibleway Temple Church of God in Christ. BACKGROUND AND ANALYSIS In accordance with Chapter 2 - Administration, Article IV - Officers and Employees, Section 2-301 - Appointment, of the Dover Code, the appointment of the City Chaplain is made annually in June by the Council President and confirmed by Council and, although the City Chaplain serves without compensation, Council may consider an annual donation to the congregation each year for which the Chaplain is associated. It is my recommendation to appoint Minister Theodore A. Henderson of Dover Christian Church and Bishop Thomas L. Holsey of Bibleway Temple Church of God in Christ as City Chaplains and that we provide donations in the amount of $180 each to Dover Christian Church and Bibleway Temple Church of God in Christ for Minister Henderson and Bishop Holsey’s services as the City Chaplains from June 2013 through May 2014. Should you have any questions or concerns regarding the above, please feel free to call me. S:\CAFS\06-10-2013 Appointment and Annual Donation - City Chaplain.wpd

1 of 24 FIRST READING CITY OF DOVER ORDINANCE # 2013‐09 2013‐2014 BUDGET ORDINANCES 1 GENERAL FUND 2 REVENUES AND BUDGET FOR 2013‐2014 3 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 4 The amount hereinafter named aggregating Thirty Nine Million Seven Hundred Thirty Three Thousand Two Hundred 5 dollars ($39,733,200) or so much thereof as may be necessary are hereby appropriated from current revenues and 6 other funds for the use by several departments of the Municipal Government for the fiscal year beginning 7 July 1, 2013 and ending June 30, 2014: 8 2012/13 2013/14 9 REVISED BUDGET 10 BEGINNING BALANCE $ 3,752,200 $ 3,455,200 11 REVENUES 12 FINES AND POLICE REVENUE 668,000 666,000 13 INVESTMENT INCOME 75,000 75,000 14 LIBRARY REVENUES 66,200 66,600 15 KENT COUNTY BOOK REIMBURSEMENT 405,900 400,000 16 BUSINESS LICENSES 1,455,000 1,460,000 17 PERMITS AND OTHER LICENSES 1,053,300 1,167,500 18 MISCELLANEOUS CHARGES 70,900 63,300 19 POLICE EXTRA DUTY 636,100 650,000 20 PROPERTY TAXES 11,039,200 11,120,000 21 BID REVENUE 51,600 49,500 22 RECREATION REVENUE 130,000 133,000 23 FRANCHISE FEE 600,000 606,200 24 TRASH FEES 2,676,500 2,676,500 25 RENT REVENUE ‐ GARRISON FARM 117,200 118,500 26 COURT OF CHANCERY FEES 807,200 863,200 27 REVENUES SUBTOTAL 19,852,100 20,115,300 28 INTERFUND SERVICE RECEIPTS 29 INTRAFUND SERVICE RECEIPTS WATER/WASTEWATER 1,045,800 1,134,900 30 INTRAFUND SERVICE RECEIPTS ELECTRIC 3,177,100 3,319,400 31 INTERFUND SERVICE RECEIPTS SUBTOTAL 4,222,900 4,454,300 32 GRANTS 33 POLICE RELATED 112,100 110,000 34 POLICE PENSION GRANT 500,000 500,000 35 GREEN ENERGY GRANT 98,500 98,500 36 MISCELLANEOUS GRANTS 25,000 25,000 37 GRANTS SUBTOTAL 735,600 733,500 38 TRANSFERS FROM 39 TRANSFER TAX 1,370,000 1,315,500 40 MUNICIPAL STREET AID 527,400 527,400 41 CIVIL TRAFFIC PENALTIES 350,000 600,000 42 WATER/WASTEWATER 500,000 500,000 43 ELECTRIC 8,000,000 8,000,000 44 OTHER RESERVES 11,000 32,000 45 TRANSFERS FROM SUBTOTAL 10,758,400 10,974,900 46 TOTAL REVENUES 35,569,000 36,278,000 47 TOTALS $ 39,321,200 $ 39,733,200

2 of 24 48 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 49 GENERAL FUND ‐ EXPENDITURES AND BUDGET BALANCE FOR 2013‐2014 50 2012/13 2013/14 51 DEPARTMENT EXPENSES REVISED BUDGET 52 CITY CLERK $ 326,900 $ 334,400 53 COUNCIL 114,200 107,800 54 TAX ASSESSOR 187,500 198,300 55 FIRE 645,200 692,100 56 GROUNDS MAINTENANCE 980,400 948,500 57 LIBRARY 1,225,400 1,330,400 58 RECREATION 674,900 720,100 59 LIFE SAFETY 451,800 468,200 60 CODE INFORCEMENT 323,100 377,100 61 PLANNING 416,100 444,800 62 INSPECTIONS 577,100 528,400 63 ECONOMIC DEVELOPMENT 231,100 215,200 64 POLICE 13,431,900 13,571,800 65 POLICE EXTRA DUTY 748,200 760,000 66 STREETS 772,200 603,700 67 SANITATION 2,072,000 2,153,800 68 CITY MANAGER 420,000 457,300 69 INFORMATION TECHNOLOGY 633,300 660,500 70 FINANCE 879,500 906,500 71 PUBLIC SERVICES ‐ ADMINISTRATION 401,200 425,800 72 FACILITIES MANAGEMENT 660,600 632,600 73 CENTRAL SERVICES 578,700 517,600 74 FLEET MAINTENANCE 678,500 720,700 75 CUSTOMER SERVICES 866,900 1,109,400 76 HUMAN RESOURCES 310,800 334,300 77 MAYOR 82,400 83,300 78 DEPARTMENT SUBTOTALS 28,689,900 29,302,600 79 OTHER EXPENSES 80 DEBT SERVICE 474,200 557,300 81 CONTRIBUTION TO DDP 180,000 162,400 82 MISCELLANEOUS GRANT RELATED EXPENSES 25,000 25,000 83 INSURANCE 600,000 658,900 84 RETIREES HEALTH CARE 1,620,600 1,636,500 85 OTHER EMPLOYMENT EXPENSES 94,700 400,000 86 PENSION UNFUNDED LIABILITY 1,693,500 1,159,100 87 POLICE PENSION FUND ‐ STATE GRANT 500,000 500,000 88 POLICE PENSION FUND ‐ UNFUNDED LIABILITY 495,000 307,400 89 UNCOLLECTIBLES ‐ TRASH AND OTHER 10,000 10,000 90 STREET LIGHTS 869,700 836,000 91 OTHER EXPENSE SUBTOTAL 6,562,700 6,252,600 92 TRANSFERS 93 TRANSFER TO CAPITAL FUND ‐ PROJECTS 613,400 1,278,300 94 TRANSFERS SUBTOTAL 613,400 1,278,300 95 TOTAL EXPENDITURES 35,866,000 36,833,500 96 CURRENT YEAR BALANCE 3,455,200 2,899,700 97 TOTALS $ 39,321,200 $ 39,733,200 98 The City Manager is hereby authorized, without further approval of the City Council, to make 99 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 100 department with the exception of any transfers prohibited by City Procedure #F306. 101 ADOPTED: *

3 of 24 102 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 103 GENERAL FUND CONTINGENCY 104 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 105 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 106 The amount hereinafter named aggregating Seven Hundred Twenty Five Thousand One Hundred 107 dollars ($725,100) or so much thereof as may be necessary are hereby appropriated from current 108 revenues and other funds for the use by several departments of the Municipal Government for the 109 fiscal year beginning July 1, 2013 and ending June 30, 2014: 110 CASH RECEIPTS 111 2012/13 2013/14 112 REVISED BUDGET 113 BEGINNING BALANCE $ 721,200 $ 721,400 114 INTEREST EARNED 10,900 3,700 115 TOTALS $ 732,100 $ 725,100 116 EXPENSE SUMMARY 117 2012/13 2013/14 118 REVISED BUDGET 119 TRANSFER TO OPERATING ACCOUNT $ ‐ $ 21,000 120 121 CARRY FORWARD TO NEXT YEAR $ 732,100 $ 725,100 122 TOTALS $ 732,100 $ 725,100 123 The City Manager is hereby authorized, without further approval of the City Council, to make 124 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 125 department with the exception of any transfers prohibited by City Procedure #F306. 126 ADOPTED: *

4 of 24 127 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 128 GOVERNMENTAL CAPITAL PROJECTS FUND 129 REVENUES AND BUDGET FOR 2013‐2014 130 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 131 The amount hereinafter named aggregating One Million Five Hundred Fifty Four Thousand Eight Hundred dollars 132 ($1,554,800) or so much thereof as may be necessary are hereby appropriated from current revenues and other 133 funds for the use by several departments of the Municipal Government for the fiscal year beginning July 2,2013 134 and ending June 30, 2014: 135 REVENUES 136 2012/13 2013/14 137 REVISED BUDGET 138 BEGINNING BALANCE $ 156,000 $ 166,500 139 REVENUES 140 STATE GRANTS ‐ OTHER 158,000 15,000 141 BOND PROCEEDS ‐ STREET PROGRAM 2,000,000 ‐ 142 INCOME FROM SALE OF ASSETS 43,000 ‐ 143 POLICE GRANTS 33,800 ‐ 144 TRANSFER FROM GENERAL FUND FOR PROJECTS 613,400 1,278,300 145 TRANSFER FROM PARKLAND RESERVE ‐ 95,000 146 TRANSFER FROM FUTURE CAPACITY RESERVE 2,000,000 ‐ 147 SUBTOTAL PROJECT RECEIPTS 4,848,200 1,388,300 148 STATE GRANTS ‐ LIBRARY 1,746,000 ‐ 149 TRANSFER FROM THE LIBRARY FOUNDATION 71,000 ‐ 150 INCOME FROM SALE OF ASSETS ‐ LIBRARY 1,200,000 ‐ 151 CONSTRUCTION LOAN FOR LIBRARY 648,500 ‐ 152 KENT COUNTY CONTRIBUTIONS 250,000 ‐ 153 DEMEC GRANT 166,700 ‐ 154 FRIENDS OF THE LIBRARY DONATION 102,400 ‐ 155 SUBTOTAL LIBRARY PROJECT RECEIPTS 4,184,600 ‐ 156 TOTAL REVENUES 9,032,800 1,388,300 157 TOTAL BEGINNING BALANCE AND REVENUES $ 9,188,800 $ 1,554,800 158 EXPENSE SUMMARY 159 2012/13 2013/14 160 DEPARTMENT EXPENSES REVISED BUDGET 161 FIRE $ 238,500 $ 238,500 162 GROUNDS MAINTENANCE 112,000 50,100 163 LIBRARY 4,089,100 ‐ 164 RECREATION 30,000 95,000 165 CODE ENFORCEMENT ‐ 30,000 166 POLICE 217,000 257,300 167 STREETS 3,558,700 251,500 168 SANITATION 150,000 402,100 169 INFORMATION TECHNOLOGY 107,000 7,000 170 FACILITIES MAINTENANCE 395,000 17,800 171 PROCUREMENT & INVENTORY ‐ 55,000 172 MAYOR 33,000 ‐ 173 DEPARTMENT SUBTOTAL 8,930,300 1,404,300 174 BOND ISSUANCE COSTS 32,000 ‐ 175 TRANSFER TO COMMUNITY TRANSP FUND 60,000 ‐ 176 CURRENT YEAR BALANCE 166,500 150,500 177 TOTALS $ 9,188,800 $ 1,554,800 178 The City Manager is hereby authorized, without further approval of the City Council, to make 179 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 180 department with the exception of any transfers prohibited by City Procedure #F306. 181 ADOPTED: *

5 of 24 182 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 183 GENERAL CAPITAL ASSET RESERVE 184 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 185 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 186 The amount hereinafter named aggregating Five Hundred Twelve Thousand dollars ($512,000) or 187 so much thereof as may be necessary are hereby appropriated from current revenues and 188 other funds for the use by several departments of the Municipal Government for the fiscal year 189 beginning July 1, 2013 and ending June 30, 2014: 190 CASH RECEIPTS 191 2012/13 2013/14 192 REVISED BUDGET 193 BEGINNING BALANCE $ 498,500 $ 504,000 194 RECEIPTS 195 INTEREST EARNINGS 5,500 8,000 196 TOTAL RECEIPTS 5,500 8,000 197 TOTALS $ 504,000 $ 512,000 198 EXPENSE SUMMARY 199 2012/13 2013/14 200 REVISED BUDGET 201 CARRY FORWARD TO NEXT YEAR $ 504,000 $ 512,000 202 TOTALS $ 504,000 $ 512,000 203 The City Manager is hereby authorized, without further approval of the City Council, to make 204 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 205 department with the exception of any transfers prohibited by City Procedure #F306. 206 ADOPTED: *

6 of 24 207 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 208 PARKLAND/RECREATION RESERVE 209 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 210 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 211 The amount hereinafter named aggregating Two Hundred FiveThousand dollars ($205,000) 212 or so much thereof as may be necessary are hereby appropriated from current revenues and 213 other funds for the use by several departments of the Municipal Government for the fiscal year 214 beginning July 1, 2013 and ending June 30, 2014: 215 OPERATING REVENUES 216 2012/13 2013/14 217 REVISED BUDGET 218 PRIOR YEAR BALANCE $ 199,300 $ 202,500 219 INTEREST INCOME 3,200 2,500 220 TOTALS $ 202,500 $ 205,000 221 OPERATING EXPENSES 222 2012/13 2013/14 223 REVISED BUDGET 224 TRANSFER TO CAPITAL PROJECTS FUND $ ‐ $ 95,000 225 CURRENT YEAR BALANCE 202,500 110,000 226 TOTALS $ 202,500 $ 205,000 227 The City Manager is hereby authorized, without further approval of the City Council, to make 228 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 229 department with the exception of any transfers prohibited by City Procedure #F306. 230 ADOPTED: *

7 of 24 231 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 232 WATER/WASTEWATER FUND 233 REVENUES AND BUDGET FOR 2013‐2014 234 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 235 The amount hereinafter named aggregating Fifteen Million One Hundred Twenty Two Thousand Two 236 Hunded dollars ($15,122,200) or so much thereof as may be necessary are hereby appropriated from 237 current revenues and other funds for the use by several departments of the Municipal Government for 238 the fiscal year beginning July 1, 2013 and ending June 30, 2014: 239 2012/13 2013/14 240 REVISED BUDGET 241 BEGINNING BALANCE ‐ WATER $ 1,075,800 $ 770,800 242 BEGINNING BALANCE ‐ WASTEWATER 991,100 412,600 243 BEGINNING BALANCE ‐ KCSA (626,400) 141,600 244 TOTAL BEGINNING BALANCES 1,440,500 1,325,000 245 BASE REVENUE 246 WATER FEES 4,730,700 4,730,700 247 WASTEWATER FEES 3,642,700 3,642,700 248 WASTEWATER ADJUSTMENT FEES 2,980,400 2,980,300 249 GROUNDWATER INFLOW ADJUSTMENT 1,324,600 1,324,600 250 WATER TANK SPACE LEASING 313,500 333,800 251 SEWER IMPACT FEES 380,000 323,000 252 WATER IMPACT FEES 350,000 357,000 253 INTEREST ‐ WATER 7,400 9,100 254 INTEREST ‐ WASTEWATER 11,500 14,000 255 MISCELLANEOUS SERVICE FEE 81,400 82,000 256 TOTAL REVENUES 13,822,200 13,797,200 257 TOTAL BEGINNING BALANCES AND REVENUES $ 15,262,700 $ 15,122,200

8 of 24 258 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 259 WATER/WASTEWATER FUND ‐ EXPENDITURES AND BUDGET BALANCE FOR 2013‐2014 260 2012/13 2013/14 261 DIRECT EXPENSES REVISED BUDGET 262 ENGINEERING & INSPECTION $ 601,900 $ 664,400 263 WATER CONSTRUCTION 353,200 351,400 264 WATER DEPARTMENT 415,000 433,900 265 WATER TREATMENT PLANT 1,535,400 1,501,800 266 WASTEWATER DEPARTMENT 997,000 945,100 267 DIRECT EXPENDITURE SUBTOTAL 3,902,500 3,896,600 268 OTHER EXPENSES 269 DEBT SERVICE ‐ WATER 438,100 403,800 270 DEBT SERVICE ‐ WASTEWATER 636,300 615,700 271 RETIREES HEALTH CARE 220,000 200,000 272 OTHER EMPLOYMENT EXPENSES 15,400 25,000 273 PENSION UNFUNDED LIABILITY 509,800 339,400 274 KENT COUNTY TREATMENT CHARGE 3,537,000 3,524,800 275 INTRAFUND SERVICE FEES 1,176,600 1,233,400 276 UNCOLLECTIBLES 5,000 ‐ 277 INVENTORY/FIXED ASSET WRITEOFFS 5,000 ‐ 278 OTHER EXPENSES SUBTOTAL 6,543,200 6,342,100 279 TRANSFER TO 280 GENERAL FUND FROM WATER 250,000 250,000 281 GENERAL FUND FROM WASTEWATER 250,000 250,000 282 WATER IMP AND EXT 1,700,000 1,200,000 283 WASTEWATER IMP AND EXT 1,200,000 1,330,000 284 CAPITAL ASSET RESERVE WATER 70,000 ‐ 285 CAPITAL ASSET RESERVE WASTEWATER 22,000 ‐ 286 TRANSFER TO SUBTOTAL 3,492,000 3,030,000 287 TOTAL EXPENSES 13,937,700 13,268,700 288 CURRENT YEAR BALANCES 289 CURRENT YEAR BALANCE WATER 770,800 1,056,400 290 CURRENT YEAR BALANCE WASTEWATER 412,600 797,100 291 CURRENT YEAR BALANCE KCSA 141,600 ‐ 292 CURRENT YEAR BALANCE SUBTOTALS 1,325,000 1,853,500 293 TOTAL CURRENT YEAR BALANCES AND EXPENSES $ 15,262,700 $ 15,122,200 294 The City Manager is hereby authorized, without further approval of the City Council, to make 295 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 296 department with the exception of any transfers prohibited by City Procedure #F306. 297 ADOPTED: *

9 of 24 298 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 299 WATER/WASTEWATER CONTINGENCY RESERVE 300 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 301 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 302 The amount hereinafter named aggregating Two Hundred Ninety Seven Thousand One Hundred dollars 303 ($297,100) or so much thereof as may be necessary are hereby appropriated from current revenues 304 and other funds for the use by several departments of the Municipal Government for the fiscal year 305 beginning July 1, 2013 and ending June 30, 2014: 306 CASH RECEIPTS 307 2012/13 2013/14 308 REVISED BUDGET 309 BEGINNING BALANCE ‐ WATER $ 102,100 $ 103,800 310 BEGINNING BALANCE ‐ WASTEWATER $ 185,200 $ 188,300 311 TOTAL BEGINNING BALANCES $ 287,300 $ 292,100 312 RECEIPTS 313 INTEREST EARNINGS 4,800 5,000 314 TOTAL RECEIPTS 4,800 5,000 315 TOTALS $ 292,100 $ 297,100 316 EXPENSE SUMMARY 317 2012/13 2013/14 318 EXPENSES REVISED BUDGET 319 TRANSFER TO OPERATING FUND/RESERVES $ ‐ $ ‐ 320 TOTAL EXPENSES ‐ ‐ 321 CURRENT YEAR BALANCE ‐ WATER 103,800 105,600 322 CURRENT YEAR BALANCE ‐ WASTEWATER 188,300 191,500 323 CURRENT YEAR BALANCE SUBTOTALS 292,100 297,100 324 TOTAL EXPENSES AND CURRENT YEAR BALANCES $ 292,100 $ 297,100 325 The City Manager is hereby authorized, without further approval of the City Council, to make 326 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 327 department with the exception of any transfers prohibited by City Procedure #F306. 328 ADOPTED: *

10 of 24 329 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 330 WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND 331 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 332 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 333 The amount hereinafter named aggregating Five Million Two Hundred Twenty Five Thousand NIne Hundred 334 dollars ($5,225,900) or so much thereof as may be necessary are hereby appropriated from current revenues 335 and other funds for the use by several departments of the Municipal Government for the fiscal year beginning 336 July 1, 2013 and ending June 30, 2014: 337 CASH RECEIPTS 338 2012/13 2013/14 339 REVISED BUDGET 340 PRIOR YEAR BALANCE ‐ WATER $ 3,811,200 $ 1,620,000 341 PRIOR YEAR BALANCE ‐ WASTEWATER 2,641,000 660,900 342 TOTAL BEGINNING BALANCES 6,452,200 2,280,900 343 RECEIPTS 344 BOND PROCEEDS ‐ WATER ‐ 2013 ISSUE 2,000,000 ‐ 345 BOND PROCEEDS ‐ WASTEWATER ‐ 2013 ISSUE 2,000,000 ‐ 346 STATE LOAN‐WATER 2010 ISSUE 142,700 ‐ 347 STATE LOAN‐WASTEWATER 2011 ISSUE 494,500 ‐ 348 TRANS FROM OPERATING FUND FOR WATER 1,700,000 1,200,000 349 TRANS FROM OPERATING FUND FOR WASTEWATER 1,200,000 1,330,000 350 TRANSFER FROM WATER IMPACT FEE RESERVE ‐ 390,000 351 TRANSFER FROM WASTEWATER IMPACT FEE RESERVE 250,000 ‐ 352 INTEREST INCOME 25,000 25,000 353 TOTAL RECEIPTS 7,812,200 2,945,000 354 TOTALS $ 14,264,400 $ 5,225,900 355 EXPENSE SUMMARY 356 2012/13 2013/14 357 EXPENSES REVISED BUDGET 358 WATER $ 5,971,600 $ 1,476,800 359 WASTEWATER 5,922,500 1,251,000 360 WATER TREATMENT PLANT 29,200 ‐ 361 WATER CONSTRUCTION 31,000 90,000 362 ENGINEERING & INSPECTION 29,200 ‐ 363 TOTAL EXPENSES 11,983,500 2,817,800 364 CURRENT YEAR BALANCE ‐ WATER 1,620,000 1,655,700 365 CURRENT YEAR BALANCE ‐ WASTEWATER 660,900 752,400 366 CURRENT YEAR BALANCE SUBTOTALS 2,280,900 2,408,100 367 TOTALS $ 14,264,400 $ 5,225,900 368 The City Manager is hereby authorized, without further approval of the City Council, to make 369 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 370 department with the exception of any transfers prohibited by City Procedure #F306. 371 ADOPTED: *

11 of 24 372 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 373 WATER/WASTEWATER CAPITAL ASSET RESERVE 374 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 375 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 376 The amount hereinafter named aggregating One Million Twenty Five Thousand Three Hundred dollars 377 ($1,025,300) or so much thereof as may be necessary are hereby appropriated from current 378 revenues and other funds for the use by several departments of the Municipal Government for 379 the fiscal year beginning July 1, 2013 and ending June 30, 2014: 380 CASH RECEIPTS 381 2012/13 2013/14 382 REVISED BUDGET 383 BEGINNING BALANCE ‐ WATER $ 427,100 $ 504,400 384 BEGINNING BALANCE ‐ WASTEWATER 473,600 503,700 385 TOTAL BEGINNING BALANCES 900,700 1,008,100 386 RECEIPTS 387 INTEREST EARNINGS ‐ WATER 7,300 8,600 388 INTEREST EARNINGS ‐ WASTEWATER 8,100 8,600 389 TRANSFER FROM WATER 70,000 ‐ 390 TRANSFER FROM WASTEWATER 22,000 ‐ 391 TOTAL RECEIPTS 107,400 17,200 392 TOTALS $ 1,008,100 $ 1,025,300 393 EXPENSE SUMMARY 394 2012/13 2013/14 395 REVISED BUDGET 396 CURRENT YEAR BALANCE ‐ WATER $ 504,400 $ 513,000 397 CURRENT YEAR BALANCE ‐ WASTEWATER 503,700 512,300 398 CURRENT YEAR BALANCE SUBTOTALS 1,008,100 1,025,300 399 TOTALS $ 1,008,100 $ 1,025,300 400 The City Manager is hereby authorized, without further approval of the City Council, to make 401 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 402 department with the exception of any transfers prohibited by City Procedure #F306. 403 ADOPTED: *

12 of 24 404 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 405 ELECTRIC REVENUE FUND 406 REVENUES AND BUDGET FOR 2013‐2014 407 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 408 The amount hereinafter named aggregating Ninety Million One Hundred Thirty Eight Thousand dollars 409 ($90,138,000) or so much thereof as may be necessary are hereby appropriated from current revenues 410 and other funds for the use by several departments of the Municipal Government for the fiscal year 411 beginning July 1, 2013 and ending June 30, 2014: 412 2012/13 2013/14 413 REVISED BUDGET 414 BEGINNING BALANCE $ 14,567,100 $ 7,152,400 415 BASE REVENUE 416 DIRECT SALES TO CUSTOMER 87,519,500 76,286,700 417 UTILITY TAX 1,498,900 1,492,200 418 MISCELLANEOUS REVENUE 985,700 602,000 419 RENT REVENUE 200,000 251,000 420 GREEN ENERGY 129,000 135,800 421 INTEREST EARNINGS 107,800 119,400 422 TRANSFER FROM RATE STABILIZATION 5,400,000 4,000,000 423 INTRAFUND SERVICE RECEIPTS WATER/WASTEWATER 130,800 98,500 424 TOTAL REVENUES 95,971,700 82,985,600 425 TOTALS $ 110,538,800 $ 90,138,000

13 of 24 426 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 427 ELECTRIC REVENUE FUND ‐ EXPENDITURES & BUDGET BALANCE FOR 2013‐2014 428 2012/13 2013/14 429 EXPENSES REVISED BUDGET 430 POWER SUPPLY $ 37,701,000 $ 23,832,000 431 SOLAR ENERGY 1,587,600 1,565,800 432 SOLAR RENEWAL ENERGY CREDITS 351,600 300,000 433 POWER SUPPLY MANAGEMENT 996,000 996,000 434 PJM CHARGES ‐ ENERGY 5,697,700 12,812,900 435 PJM CHARGES ‐ TRANSMISSION & FEES 6,100,700 4,740,000 436 CAPACITY CHARGES 11,817,200 15,787,200 437 SUB‐TOTAL POWER SUPPLY 64,251,800 60,033,900 438 PLANT OPERATIONS 5,914,900 6,015,800 439 GENERATIONS FUELS 948,800 ‐ 440 PJM SPOT MARKET ENERGY (1,865,600) (230,500) 441 PJM CREDITS (488,400) (397,000) 442 CAPACITY CREDITS (14,318,600) (15,079,800) 443 GENERATION SUBTOTAL (9,808,900) (9,691,500) 444 POWER SUPPLY & GENERATION SUBTOTAL 54,442,900 50,342,400 445 DIRECT EXPENDITURES 446 TRANSMISSION/DISTRIBUTION 3,233,700 3,302,500 447 ELECTRICAL ENGINEERING 1,171,300 1,192,200 448 ADMINISTRATION 501,200 597,000 449 METER READING 212,500 220,300 450 SYSTEMS OPERATIONS 526,300 543,600 451 DIRECT EXPENDITURE SUBTOTALS 5,645,000 5,855,600 452 OTHER EXPENSES: 453 UTILITY TAX 1,498,900 1,492,200 454 ALLOW FOR UNCOLLECTIBLES 150,000 200,000 455 CONTRACTUAL SERVICES ‐ RFP'S 190,000 100,000 456 RETIREES HEALTH CARE 696,500 513,300 457 OTHER EMPLOYMENT EXPENSES 149,200 150,000 458 TRANSFER TO PENSION UNFUNDED LIABILITY 7,274,200 1,314,200 459 OPEB UNFUNDED LIABILITY ‐ 975,700 460 GREEN ENERGY PAYMENT TO DEMEC 129,000 135,800 461 INTRAFUND SERVICE FEES 3,177,100 3,319,400 462 INTEREST ON DEPOSITS 35,000 27,000 463 INVENTORY WRITE OFFS 175,000 ‐ 464 TRANSFER TO WORKER'S COMPENSATION FUND 500,000 ‐ 465 DEBT SERVICE 3,323,600 3,301,900 466 OTHER EXPENSES SUBTOTAL 17,298,500 11,529,500 467 TRANSFER TO 468 IMPROVEMENT & EXTENSION 3,500,000 5,448,600 469 GENERAL FUND 8,000,000 8,000,000 470 FUTURE CAPACITY RESERVE 2,100,000 ‐ 471 RATE STABILIZATION RESERVE 12,400,000 ‐ 472 TRANSFER TO SUBTOTAL 26,000,000 13,448,600 473 TOTAL EXPENSES 103,386,400 81,176,100 474 CURRENT YEAR BALANCE 7,152,400 8,961,900 475 TOTALS $ 110,538,800 $ 90,138,000 476 The City Manager is hereby authorized, without further approval of the City Council, to make 477 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 478 department with the exception of any transfers prohibited by City Procedure #F306. 479 ADOPTED: *

14 of 24 480 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 481 ELECTRIC UTILITY CONTINGENCY RESERVE 482 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 483 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 484 The amount hereinafter named aggregating Eight Hundred Twenty Six Thousand Five Hundred dollars 485 ($826,500) or so much thereof as may be necessary are hereby appropriated from current revenues 486 and other funds for the use by several departments of the Municipal Government for the fiscal year 487 beginning July 1, 2013 and ending June 30, 2014: 488 CASH RECEIPTS 489 2012/13 2013/14 490 REVISED BUDGET 491 BEGINNING BALANCE $ 1,070,800 $ 814,300 492 RECEIPTS 493 INTEREST EARNINGS 16,100 12,200 494 TOTAL RECEIPTS 16,100 12,200 495 TOTALS $ 1,086,900 $ 826,500 496 EXPENSE SUMMARY 497 2012/13 2013/14 498 EXPENSES REVISED BUDGET 499 TRANSFER TO INSURANCE STABILIZATION RESERVE 272,600 ‐ 500 TOTAL EXPENSES 272,600 ‐ 501 CURRENT YEAR BALANCE 814,300 826,500 502 TOTALS $ 1,086,900 $ 826,500 503 The City Manager is hereby authorized, without further approval of the City Council, to make 504 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 505 department with the exception of any transfers prohibited by City Procedure #F306. 506 ADOPTED: *

15 of 24 507 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 508 ELECTRIC UTILITY INSURANCE STABLIZATION RESERVE 509 SOURCES AND USE OF FUNDS FOR 2013‐2014 510 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 511 The amount hereinafter named aggregating Seven Hundred Thirty Nine Thousand dollars 512 ($739,000) or so much thereof as may be necessary are hereby appropriated from current revenues 513 and other funds for the use by several departments of the Municipal Government for the fiscal year 514 beginning July 1, 2013 and ending June 30, 2014: 515 CASH RECEIPTS 516 2012/13 2013/14 517 REVISED BUDGET 518 BEGINNING BALANCE $ 337,300 $ 728,000 519 INTEREST EARNINGS 5,100 11,000 520 TRANSFER FROM ELECTRIC CONTINGENCY 272,600 ‐ 521 TRANSFER FROM DEPRECIATION RESERVE 58,500 ‐ 522 TRANSFER FROM FUTURE CAPACITY RESERVE 54,500 ‐ 523 TOTALS $ 728,000 $ 739,000 524 EXPENSE SUMMARY 525 2012/13 2013/14 526 REVISED BUDGET 527 TRANSFER TO ELECTRIC IMPROVEMENT & EXTENSION $ ‐ $ ‐ 528 CURRENT YEAR BALANCE 728,000 739,000 529 TOTALS $ 728,000 $ 739,000 530 The City Manager is hereby authorized, without further approval of the City Council, to make 531 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 532 department with the exception of any transfers prohibited by City Procedure #F306. 533 ADOPTED: *

16 of 24 534 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 535 ELECTRIC UTILITY RATE STABLIZATION RESERVE 536 SOURCES AND USE OF FUNDS FOR 2013‐2014 537 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 538 The amount hereinafter named aggregating Seventeen Million Six Hundred Forty Four Thousand 539 dollars ($17,644,000) or so much thereof as may be necessary are hereby appropriated from current 540 revenues and other funds for the use by several departments of the Municipal Government for 541 the fiscal year beginning July 1, 2013 and ending June 30, 2014: 542 CASH RECEIPTS 543 2012/13 2013/14 544 REVISED BUDGET 545 BEGINNING BALANCE $ 10,230,100 $ 17,383,600 546 TRANSFER FROM ELECTRIC REVENUE FUND 12,400,000 ‐ 547 INTEREST EARNINGS 153,500 260,400 548 TOTALS $ 22,783,600 $ 17,644,000 549 EXPENSE SUMMARY 550 2012/13 2013/14 551 REVISED BUDGET 552 TRANSFER TO ELECTRIC FUND $ 5,400,000 $ 4,000,000 553 CURRENT YEAR BALANCE 17,383,600 13,644,000 554 TOTALS $ 22,783,600 $ 17,644,000 555 The City Manager is hereby authorized, without further approval of the City Council, to make 556 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 557 department with the exception of any transfers prohibited by City Procedure #F306. 558 ADOPTED: *

17 of 24 559 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 560 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND 561 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 562 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 563 The amount hereinafter named aggregating Nine Million Four Thousand Eight Hundred dollars 564 ($9,004,800) or so much thereof as may be necessary are hereby appropriated from current 565 revenues and other funds for the use by several departments of the Municipal Government for the 566 fiscal year beginning July 1, 2013 and ending June 30, 2014: 567 CASH RECEIPTS 568 2012/13 2013/14 569 REVISED BUDGET 570 BEGINNING BALANCE $ 3,534,600 $ 3,091,000 571 RECEIPTS 572 TRANSFER FROM ELECTRIC 3,500,000 5,448,600 573 GENERAL SERVICE BILLING 91,100 440,000 574 INTEREST EARNINGS 40,700 25,200 575 TOTAL RECEIPTS 3,631,800 5,913,800 576 TOTALS $ 7,166,400 $ 9,004,800 577 EXPENSE SUMMARY 578 2012/13 2013/14 579 EXPENSES REVISED BUDGET 580 ELECTRIC GENERATION $ 1,236,600 $ 2,117,800 581 TRANSMISSION AND DISTRIBUTION 1,232,000 1,100,000 582 ELECTRICAL ENGINEERING 1,606,800 2,405,800 583 TOTAL EXPENSES 4,075,400 5,623,600 584 CURRENT YEAR BALANCE 3,091,000 3,381,200 585 TOTALS $ 7,166,400 $ 9,004,800 586 The City Manager is hereby authorized, without further approval of the City Council, to make 587 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 588 department with the exception of any transfers prohibited by City Procedure #F306. 589 ADOPTED: *

18 of 24 590 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 591 ELECTRIC UTILITY DEPRECIATION RESERVE 592 SOURCES AND USE OF FUNDS FOR 2013‐2014 593 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 594 The amount hereinafter named aggregating Nine Million Nine Hundred Seventy Seven Thousand 595 One Hundred dollars ($9,977,100) or so much thereof as may be necessary are hereby 596 appropriated from current revenues and other funds for the use by several departments of the 597 Municipal Government for the fiscal year beginning July 1, 2013 and ending June 30, 2014: 598 CASH RECEIPTS 599 2012/13 2013/14 600 REVISED BUDGET 601 BEGINNING BALANCE $ 9,742,100 $ 9,829,700 602 INTEREST EARNINGS 146,100 147,400 603 TOTALS $ 9,888,200 $ 9,977,100 604 EXPENSE SUMMARY 605 2012/13 2013/14 606 REVISED BUDGET 607 TRANSFER TO INSURANCE STABILIATION $ 58,500 $ ‐ 608 CURRENT YEAR BALANCE 9,829,700 9,977,100 609 TOTALS $ 9,888,200 $ 9,977,100 610 The City Manager is hereby authorized, without further approval of the City Council, to make 611 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 612 department with the exception of any transfers prohibited by City Procedure #F306. 613 ADOPTED: *

19 of 24 614 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 615 ELECTRIC UTILITY FUTURE CAPACITY RESERVE 616 SOURCES AND USE OF FUNDS FOR 2013‐2014 617 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 618 The amount hereinafter named aggregating Ten Million One Hundred Thrity One Thousand Four Hundred 619 dollars ($10,131,400) or so much thereof as may be necessary are hereby appropriated from current revenues 620 and other funds for the use by several departments of the Municipal Government for the fiscal year 621 beginning July 1, 2013 and ending June 30, 2014: 622 CASH RECEIPTS 623 2012/13 2013/14 624 REVISED BUDGET 625 BEGINNING BALANCE $ 9,805,500 $ 9,989,800 626 TRANSFER FROM OPERATING FUND 2,100,000 ‐ 627 INTEREST EARNINGS 138,800 141,600 628 TOTALS $ 12,044,300 $ 10,131,400 629 EXPENSE SUMMARY 630 2012/13 2013/14 631 REVISED BUDGET 632 TRANSFER TO GENERAL FUND $ 2,000,000 $ ‐ 633 TRANSFER TO INSURANCE STABILIZATION 54,500 ‐ 634 CURRENT YEAR BALANCE 9,989,800 10,131,400 635 TOTALS $ 9,989,800 $ 10,131,400 636 The City Manager is hereby authorized, without further approval of the City Council, to make 637 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 638 department with the exception of any transfers prohibited by City Procedure #F306. 639 ADOPTED: *

20 of 24 640 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 641 MUNICIPAL STREET AID FUND 642 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 643 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 644 The amount hereinafter named aggregating Five Hundred Twenty Seven Thousand Five Hundred 645 dollars ($527,500) or so much thereof as may be necessary are hereby appropriated from current 646 revenues and other funds for the use by several departments of the Municipal Government for the 647 fiscal year beginning July 1, 2013 and ending June 30, 2014: 648 CASH RECEIPTS 649 2012/13 2013/14 650 REVISED BUDGET 651 BEGINNING BALANCE $ 132,200 $ 100 652 STATE GRANT ‐ OPERATIONS 527,400 527,400 653 STATE GRANT‐ CAPITAL 132,200 ‐ 654 TOTALS $ 791,800 $ 527,500 655 BUDGET SUMMARY 656 2012/13 2013/14 657 REVISED BUDGET 658 TRANSFER TO GENERAL FUND ‐ OPERATIONS $ 527,400 $ 527,400 659 TRANSFER TO GENERAL FUND ‐ CAPITAL 264,300 ‐ 660 CURRENT YEAR BALANCE 100 100 661 TOTALS $ 791,800 $ 527,500 662 The City Manager is hereby authorized, without further approval of the City Council, to make 663 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 664 department with the exception of any transfers prohibited by City Procedure #F306. 665 ADOPTED: *

21 of 24 666 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 667 COMMUNITY TRANSPORTATION IMPROVEMENT FUND 668 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 669 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 670 The amount hereinafter named aggregating Five Hundred Thousand Five Hundred dollars ($500,500) or so 671 much thereof as may be necessary are hereby appropriated from current revenues and other funds for the 672 use by several departments of the Municipal Government for the fiscal year beginning July 1, 2013 673 and ending June 30, 2014: 674 OPERATING REVENUES 675 2012/13 2013/14 676 REVISED BUDGET 677 PRIOR YEAR BALANCE $ 189,300 $ ‐ 678 GRANTS REVENUE ‐ DELDOT 300,000 500,000 679 TRANSFER FROM GENERAL CAPITAL FUND 60,000 ‐ 680 INTEREST INCOME 500 500 681 TOTALS $ 549,800 $ 500,500 682 OPERATING EXPENSES 683 2012/13 2013/14 684 REVISED BUDGET 685 PROGRAM EXPENSES ‐ DELDOT $ 324,500 $ 500,000 686 PROGRAM EXPENSES ‐ CITY STREET PROGRAM 225,300 ‐ 687 CURRENT YEAR BALANCE ‐ 500 688 TOTALS $ 549,800 $ 500,500 689 The City Manager is hereby authorized, without further approval of the City Council, to make 690 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 691 department with the exception of any transfers prohibited by City Procedure #F306. 692 ADOPTED: *

22 of 24 693 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 694 WORKERS COMPENSATION FUND 695 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 696 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 697 The amount hereinafter named aggregating One Million Seven Hundred One Thousand Nine Hundred dollars 698 ($1,701,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other 699 funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2013 700 and ending June 30, 2014: 701 OPERATING REVENUES 702 2012/13 2013/14 703 REVISED BUDGET 704 PRIOR YEAR BALANCE $ 633,100 $ 1,200,600 705 INTEREST INCOME 25,000 10,600 706 PREMIUM FROM CITY 626,700 490,700 707 TRANSFER FROM ELECTRIC FUND 500,000 ‐ 708 INSURANCE REFUND 4,600 ‐ 709 TOTALS $ 1,789,400 $ 1,701,900 710 OPERATING EXPENSES 711 2012/13 2013/14 712 REVISED BUDGET 713 PROGRAM EXPENSES/SUPPLIES ‐ CLAIMS $ 450,000 $ 450,000 714 INSURANCE 68,300 76,500 715 BANK FEES 1,500 600 716 STATE OF DEL ‐ SELF INSURANCE TAX 37,000 37,000 717 CONTRACTUAL SERVICES 32,000 57,000 718 TOTAL EXPENSES 588,800 621,100 719 CURRENT YEAR BALANCE 1,200,600 1,080,800 720 TOTALS $ 1,789,400 $ 1,701,900 721 The City Manager is hereby authorized, without further approval of the City Council, to make 722 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 723 department with the exception of any transfers prohibited by City Procedure #F306. 724 ADOPTED: *

23 of 24 725 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 726 LIBRARY GRANT FUND 727 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 728 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 729 The amount hereinafter named aggregating Two Hundred Seventy Thousand One Hundred dollars 730 ($270,100) or so much thereof as may be necessary are hereby appropriated from current revenues 731 and other funds for the use by several departments of the Municipal Government for the fiscal year 732 beginning July 1, 2013 and ending June 30, 2014: 733 OPERATING REVENUES 734 2012/13 2013/14 735 REVISED BUDGET 736 BEGINNING BALANCE $ 12,700 $ ‐ 737 STATE GRANT 270,100 270,100 738 FEDERAL GRANT 1,500 ‐ 739 TOTALS $ 284,300 $ 270,100 740 OPERATING EXPENSES 741 2012/13 2013/14 742 REVISED BUDGET 743 PROGRAM EXPENSES/SUPPLIES $ 27,500 $ 28,000 744 OFFICE SUPPLIES 20,000 24,000 745 PRINTING/DUPLICATING 8,900 8,900 746 POSTAGE 100 100 747 BOOKS 120,900 124,900 748 FURNITURE 21,400 2,000 749 AUDIO VISUAL SUPPLIES 72,000 74,000 750 TRAINING/CONF/FOOD/TRAV 3,500 3,500 751 OFFICE EQUIPMENT/REPAIRS & MAINT 2,000 2,000 752 COMPUTER HARDWARE 8,000 2,700 753 SUBTOTAL EXPENSES 284,300 270,100 754 CURRENT YEAR BALANCE ‐ ‐ 755 TOTALS $ 284,300 $ 270,100 756 The City Manager is hereby authorized, without further approval of the City Council, to make 757 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 758 department with the exception of any transfers prohibited by City Procedure #F306. 759 ADOPTED: *

24 of 24 760 2013‐2014 BUDGET ORDINANCES ‐ CONTINUED 761 POLICE GRANT FUNDS 762 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013‐2014 763 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 764 The amount hereinafter named aggregating Four Hundred Thirteen Thousand and One Hundred dollars 765 ($413,100) or so much thereof as may be necessary are hereby appropriated from current revenues 766 and other funds for the use by several departments of the Municipal Government for the fiscal year 767 beginning July 1, 2013 and ending June 30, 2014: 768 OPERATING REVENUES 769 2012/13 2013/14 770 REVISED BUDGET 771 BEGINNING BALANCE $ 178,400 $ 100 772 GRANTS RECEIVED 505,100 413,000 773 TOTALS $ 683,500 $ 413,100 774 OPERATING EXPENSES 775 2012/13 2013/14 776 REVISED BUDGET 777 PROGRAM EXPENSES/SUPPLIES $ 129,100 $ 191,000 778 FURNITURE 16,500 ‐ 779 COMPUTER SOFTWARE 1,400 ‐ 780 COMPUTER HARDWARE 139,900 60,000 781 TELEPHONE/FAX 15,000 15,000 782 TRAINING/CONF/FOOD/TRAV 29,500 36,000 783 CONSULTING/AUDIT FEES 1,000 1,000 784 CONTRACTUAL SERVICES 161,900 ‐ 785 VEHICLE PURCHASES 35,100 ‐ 786 TRANSFER TO GENERAL FUND 154,000 110,000 787 SUBTOTAL EXPENSES 683,400 413,000 788 CURRENT YEAR BALANCE 100 100 789 TOTALS $ 683,500 $ 413,100 790 The City Manager is hereby authorized, without further approval of the City Council, to make 791 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 792 department with the exception of any transfers prohibited by City Procedure #F306. 793 ADOPTED: *