Anexo

PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE AGENDA July 13, 2009 - 12:00 Noon - City Hall Conference Room - City Hall - City of Dover Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at Tmcdowell@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Parks and Recreation/Open Space Plans - Review of Active Recreation Areas - Leander Lakes 2. Report on Spray Park 3. St. Jones Watershed Coordinator 4. Updates A. Puncheon Run Watershed Action Team Update B. Planning and Funding for New Library C. CDBG Program D. Housing and Recovery Act of 2008 Funds (Neighborhood Stabilization Fund) E. Youth Advisory Committee /tm S:\ClerksOffice\PACKETS\2009\Committee\PR&CE\07-13-2009\07-13-2009 PR&CE.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

City of Dover DATA SHEET FOR RECREATION PLAN REVIEW Recreation Plan Dated June 4, 2009 PARKS, RECREATION AND COMMUNITY ENHANCEMENT COMMITTEE MEETING OF July 13, 2009 Planning Commission Meeting of July 20, 2009 Plan Title: Leander Lakes Apartments (S-09-13) Plan Type: Site Plan: Active Recreation Area Plan Location: South side of Forrest Avenue east of Artis Drive Tax Parcel Number: ED-05-075.00-01-05.00-000 Owner: Jireh Christian Center Equitable Owner: Rinnier Development Company Site Area: 30.0 Acres +/- Proposed Use: Residential Development – 10 Apartment Buildings (Total 240 units) Zoning: RM-2 (Medium Density Residential Zone) COZ-1 (Corridor Overlay Zone) Project Summary The Leander Lakes Apartments is being reviewed as a Site Development Plan. The subject property consists of one parcel of land totaling 30.0 acres +/-. The Site Plan is to permit the construction of ten (10) apartment buildings for a total of 240 units and a clubhouse building. The residential units consist of apartments. Active Recreation Area Plan Summary: As part of the Site Plan review process for this project, the applicant prepared a Conceptual Recreation Plan which illustrates how the Leander Lakes Apartments development will provide recreation amenities in accordance with the design specifications described in Article 5, Section 10 of the Zoning Ordinance. The Plan indicates that 88,942 S.F. (2.04 ac +/-) of land would be reserved as Active Recreation Area. The Active Recreation Areas are located throughout the site. The proposed amenities include a clubhouse with a swimming pool located directly behind it; a play area that contains a swing set, and a see saw, three (3) barbeque/picnic areas; a dog park and a walking path. Staff notes that the walking path is located within thirty (30) feet of a residential property line; however, the code requirement is meant to buffer the active recreation areas from other residential uses. The walking path is for the entire apartment complex and will be utilized by all residences. P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service

S-09-13 Leander Lakes Apartments: Active Recreation Area Plan Summary Report of Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on July 13, 2009 Page 2 of 4 This recreational component must be reviewed by the Parks, Recreation, and Community Enhancement Committee for a recommendation prior to consideration of the Site Plan by Planning Commission. The following table provides information from the submitted Plan (dated 6/4/2009) for the Active Recreation Area to be constructed: Required Provided on Plan Active Recreation Area 275 S.F. per dwelling unit or 0.5 Clubhouse, swimming pool, walking (Article 5 §10.16) acre, greater thereof path, BBQ areas, dog park, and play 240 DU = 66,000 S.F. (1.5151 ac) area = total of 88,942 S.F. (2.04 Requires 1.5151 acres acres) Active Recreation Amenities Accessible Located throughout the (Article 5 §10.15) development. Access to all buildings via the walking path. Active Recreation Amenities Age Oriented to development Clubhouse (Article 5 §10.15) swimming pool play area equipment / walking path (cinder surface). Parking On site parking provided for each dwelling unit. A parking lot with 5 spaces is located on the northeast side of the clubhouse. Setbacks: 30 feet from residential Clubhouse, swimming pool, dog lots and 25 feet from right-of-way park, and barbeque/picnic area for street locations are in compliance as required. Landscaping None shown on the plan for the Active Recreation Area. The Landscape Plan for the project shows trees and landscaping around the site. Staff Recommendations: The following are comments and recommendations from Staff of the Department of Planning & Inspections and the Parks & Recreation Department following review of the Active Recreation Area to be constructed. 1. The proposed plan meets the area requirements for the Active Recreation Area. The plan is required to provide 1.5151 acres of Active Recreation Area and it is proposing 2.04 acres of Active Recreation Area. 2. Staff recommends approval of the swimming pool, clubhouse, the swing set, see-saw, barbeque/picnic areas, dog park, and walking path with comments and conditions provided below. 3. The following items should be included on the Plan to clarify the construction of the recreation area improvements: a. A list of the proposed features needs to be provided on the Active Recreation Plan (i.e. the number of benches and the details of the items).

S-09-13 Leander Lakes Apartments: Active Recreation Area Plan Summary Report of Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on July 13, 2009 Page 3 of 4 b. Show tree planting locations on the Active Recreation Plan. c. Provide lighting around the Active Recreation Areas. d. Lawn areas shall be appropriate planted (seeded or sodded) a maintained for active recreation activities. e. Indicate the method of trash collection for the picnic tables and barbeque areas. f. Provide a detail for the picnic tables. g. Indicate the location of the fence and gates around the pool. h. Indicate the location of any other fence on the property. i. Label the fence around the swimming pool and deck area. j. Label the gates into the pool area. k. Clarify the square footage of the clubhouse. It appears that half of the clubhouse will be utilized as Active Recreation Area. l. Clarify the dimensions of the Active Recreation Areas. The square footage amounts do not seem to correspond to the dimensions shown on the plan. m. Provide the proposed property lines on the Plan Sheets. n. Provide the drive aisle for the entrance to the church on the Plan Sheets. o. Recalculate the square footage of the walking path after the church drive aisle has been added to the Plan Sheets. p. Provide an accessible route to the playground and dog park. q. Provide at least one accessible picnic table. r. Indicate any landscaping/plantings around the stormwater management areas/ponds. s. Indicate the age range for the see saw. 4. Indicate the following items for the dog park: a. Indicate if there will be a fence around the dog park area. b. If there is a fence, indicate where the gate is for the dog park. c. Provide rules for the dog park. Including the location of the rules at the dog park. d. Provide information for the dog park including by not limited to: method of trash collection, surface material, water fountain, etc. 5. The applicant is reminded of the requirements for construction phasing of the recreation area as associated with the development of the residential units. Article 5 §10.6 Construction Phasing. The recreation and open space areas shall be completed in a proportion equal to or greater than the proportion of residential dwelling units completed, except that one hundred (100) percent of the recreation and open space areas shall be completed prior to issuing building permits for the final twenty (20) percent of the dwelling units proposed. Building permits shall not be issued for dwelling units unless the requirements of this section are met. 6. There shall be provisions which insure that the common open space land (including active recreation area) shall continue as such and be properly managed and maintained. The developer shall either retain ownership and responsibility for maintenance of such open land; or provide for and establish one (1) or more organizations for the ownership and maintenance of all common open space i.e. a Homeowners Association. The organization shall be responsible for maintenance, insurance and taxes on the common open space. a. Add a note on the Site Plan regarding who is responsible for maintenance,

S-09-13 Leander Lakes Apartments: Active Recreation Area Plan Summary Report of Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on July 13, 2009 Page 4 of 4 insurance and taxes on the common open space. 7. In the event, that major changes and revisions to the Site Plan occur in the finalization of the Site Plan contact the Department of Planning and Inspections. Examples include reorientation of buildings, relocation of site components like stormwater management areas, and increases in floor area. These changes may require resubmittal for review by the Development Advisory Committee, Planning Commission, or other agencies and commissions making recommendations in regards to the plan. The Parks, Recreation, and Community Enhancement Committee shall submit to the Planning Commission a report detailing the recommendations as to the Recreation Area Plan. Attachments: Recreation Plan Sheet dated June 4, 2009.

Parks, Recreation, and Community Enhancement Committee July 13, 2009 2. Report on Spray Park There are two (2) options for building a spray park. A “water to waste” system or “recirculation system”. With the water to waste system, water is provided by the city potable water supply. The used water is then drained into the city storm or sanitation system or is collected and used for irrigation or other ground water replenishing systems. With the recirculation system, water draws fresh from the city’s water supply and uses a water holding tank, pumps, filters, chemical controllers, and UV radiation treatment to treat the water. System cost estimates at Schutte Park and Silver Lake Park are follows: Water to Waste System Schutte Park Silver Lake with building $226,550.54 with building $254,450.54 without building $195,175.54 without building $224,075.54 Recirculation System Schutte Park Silver Lake with building $292,406.77 with building $325,831.77 without building $262,506.77 without building $293,931.77 Notes: Water line & electric to site locations are not included in cost estimates. Updates Planning and Funding for New Library Holzman Moss Architecture is at work on the Design & Development Phase of the new library. This phase will guide decisions about interior and exterior materials and furnishings. These decisions will lead to a more solid budget figure with which to work for the building project. This phase should be completed by mid-September. The Schematic Plans were presented to the Historic Committee on June 17, 2009. The members of the Historic Commission approved the plans unanimously. The next stop in the approval process will be a review by the Planning Commission. A Green Summit for the public will be held mid-summer to introduce the alternative energy plans for the new building. At this summit, the consultants who are working on the building project will present the options, how each works, the initial costs, and the operational cost savings over time. Horizon Philanthropic has begun its work on the capital campaign for the library project. We have created a list of community members who will be asked to assume leadership roles in the capital campaign. Once the leaders have been identified, the case statement can be finalized and the quiet campaign begun. The quiet campaign is the part of the campaign where community members are asked to consider a major donation to the library project. This quiet campaign is the foundation of the fund raising efforts. At the end of this stage in the campaign, the public campaign for mid-level and small donations will be launched. The Kent County Levy Court’s decision to not contribute to the building project is a disappointment. We continue to be optimistic that, in time, the Levy Court will appreciate the overall vision of a county system for all residents of the County and the role that the anchor library serves in that system. At that point, we hope they will reconsider their decision

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Status of FY-2008 CDBG Projects Monthly statistics for the month of June Dover Interfaith Ministry to the Homeless U HUD’S legal department is reviewing the request for the lease purchase option by Dover Interfaith to the Downtown Dover Partnership. Connections Community Support Program U Connections has expended all CDBG funding year to date. Dover Police Department Community Policing U No patrols were scheduled for the month of May. This was done so the department could catch up with the billing cycles and verify how much funding is still available. Homeowner Rehabilitation Program U All rehabs have been completed. Homeownership Assistance Program (Down payment Assistance) U Four (4) families have received settlement assistance to purchase property in the City of Dover year to date. Neighborhood Stabilization Program (NSP) Memorandums of Understandings (MOU’S) have been issued to the Dover Partners for signatures. Once executed and developer fees have been established by the partners, foreclosed properties can be purchased by the partners.

Parks, Recreation, and Community Enhancement Committee 7/13/09 Status of FY-2008 Program Funds Spent - Fiscal Year 7/1/08-6/30/09 2008 Grant Projects Project Details Total Grant Funds Encumbered Funds Expended Unencumbered Balance Four (4) first time Homeownership Assistance Program homebuyers provided $47,162 $40,009 $7,153 settlement assistance *Housing Rehabilitation Program Project complete $91,000 $53,465 $37,535 underway $21,112 $16,537 $4,575 Dover Police Department Project complete $25,000 $25,000 $0 RC& D Emergency Home Repairs Project complete $15,112 $15,112 $0 Connections Community Support HUD is reviewing $60,000 $0 $60,000 Dover Interfaith Ministry purchasing request Total $259,386 $150,123 $109,263 *Rehab Projects 141 Evergreen Drive 615 Crawford Avenue 612 Carol Street 505 W Division Street 47 Mitscher Road 740 River Road 893 Schoolhouse Lane