Anexo

REGULAR COUNCIL MEETING AGENDA May 26, 2009 - 7:30 P.M. - Council Chambers - City Hall - City of Dover OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) INVOCATION BY CHAPLAIN WALLACE DIXON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN MCGLUMPHY AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Special Council Meeting of April 6, 2009 - Annual Council Meeting of May 11, 2009 2. Certificate of Congratulations - Odyssey of the Mind - East Dover Elementary School 3. Proclamation - Ozone Season and Air Quality Awareness Week in Dover 4. Legislative, Finance, and Administration Committee Report - May 26, 2009 (Except for the following tim e sensitive issue, the LF&A Com m ittee Report from M ay 26, 2009 will be presented to Council during their Regular Meeting of June 8, 2009 for Council’s review and consideration) A. Review and Recommendation - Filling Critical Positions - Payroll Specialist * 5. Monthly Reports - March 2009 A. Budget Report B. Chief of Police Report C. City Assessor Report D. City Manager’s Report E. Planning Director’s Report F. Dover Fire Department Report G. CIP Report 6. Proposed Council Resolution No. 2009-15 - An Amendment to a Resolution Authorizing the Sale of up to $22,200,000 Electric Revenue Bonds of the City of Dover 7. Revision to 2008 Community Development Block Grant (CDBG) Action Plan

Council Agenda May 26, 2009 Page 2 8. Evaluation of Bids - Sole Source Vendor - Fiber Manager Software 9. Set Public Hearing - Electric Fund Budget (Recommended that a Public Hearing be set for June 8, 2009 at 7:30 p.m.) 10. Recommendation of Haggerty & Haggerty Ad-Hoc Review Committee (Tabled during the Council meeting of March 23, 2009) 11. Committee Appointments - Council President A. Legislative, Finance, and Administration Committee B. Parks, Recreation, and Community Enhancement Committee C. Safety Advisory and Transportation Committee D. Utility Committee E. Civilian Pension Board F. Construction Code Board of Appeals G. Police Pension Board 12. Miscellaneous Appointments - Council President A. Chamber of Commerce & Greater Dover Committee Liaison Members B. City/County Liaison Committee C. Kent County Tourism * 13. Appointment - Recommended by Council President Williams A. Chaplain Wallace Dixon - City Chaplain (Annual Appointment expires June 2010) 14. Council Members Announcements /tm S:\ClerksOffice\PACKETS\2009\Council\05-26-2009\05-26-2009.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

SPECIAL COUNCIL MEETING A Special Council Meeting was held on April 6, 2009 at 5:30 p.m. with Council President Hogan presiding. Council members present were Mr. Leary, Mr. McGlumphy, Mr. McGiffin, Mr. Ruane Mrs. Russell (arrived at 6:01 p.m.), Mr. Slavin, Mr. McGiffin, Mrs. Williams (arrived at 6:02 p.m.), and Mr. Salters (departed at 7:09 p.m.). Council staff members present were Mr. DePrima, Mrs. McDowell, and Mayor Carey. AGENDA ADDITIONS/DELETIONS Mr. Slavin moved for approval of the agenda as presented, seconded by Mr. Leary and unanimously carried. REVIEW OF SELECTED GENERAL FUND DIVISION BUDGETS FOR FY 2009/2010 Mr. DePrima, City Manager, explained that the meeting had been scheduled in response to a suggestion by members of Council that the budget review process begin at an earlier date this year, with consideration of some of the smaller departmental budgets. It was felt that this would allow adequate time for review of the larger and more complex budgets during the regular budget review period. Mrs. Tieman, Senior City Administrator, reviewed a presentation of the Draft Budget for Fiscal Year 2009-2010 for the Selected Divisions, highlighting the changes from the previous year’s budget (Exhibit #1). She stated that salary budgets were not included at this time, as they remained tentative and could not be determined until revenue figures are available. She stated that budget levels were held to the same level as the FY 2009/2010, with the exception of computer hardware replacement (which was deferred last year), items deemed strategic or necessary, and capital expenditures. As a whole, she stated that budgets presented for 2010 are reduced 2% for operating expenses (excluding salaries) and capital expenditures are increased 13%. Mrs. Tieman presented information on each of the selected departments as follows: Mayor’s Office In the FY2009/2010 Budget, the budgeted amount for materials and supplies remains stable, administrative expenditures are increased by 8%, and operating expenses (excluding salaries) are increased by 8%. Capital outlay includes $122,000 for equipment purchases, including security cameras for downtown areas, an automobile purchase in the amount of $19,528, and contractual services in the amount of $4,486 for a radio paging system for emergency alerts. All of these expenditures were items that were deferred last year. In response to Mr. Leary, Mrs. Tieman explained that expenditures labeled “strategic” are items that are over and above what were budgeted for previously. Mr. DePrima further clarified that strategic items included new programs that are being considered to solve problems that the City is trying to address. In response to Mr. Ruane, Mrs. Tieman stated the other equipment purchase for $122,000 would be moved from the base budget to the strategic budget.

SPECIAL CITY COUNCIL MEETING OF APRIL 6, 2009 PAGE 2 Mayor Carey explained that the request for three (3) surveillance cameras, costing $63,000, for the Selected Downtown Areas was removed from the FY2009 budget. Due to completion of a new parking lot on the Minor Street Alley, he requested that six (6) cameras, costing an additional $59,000, be purchased in FY2010. He also noted that the cost of maintenance and long-range replacement were not included in the total estimate of $122,000. He emphasized that the downtown Dover merchants have repeatedly reiterated to him the importance of this equipment to deter crime and aid in criminal investigation. Mr. Salters acknowledged the importance of surveillance cameras; however, due to the economic downturn, he recommended the purchase of three (3) cameras instead of six (6). In response to Mr. Slavin, Mayor Carey stated that the proposed travel budget was increased from $4,000 to $7,000 for a trip to Iwanuma, Japan. He also indicated that $5,000 was removed from the advertisement fund to offset the cost. He stated that the trip is a courtesy visit to reciprocate visits by the Japanese and there would be no additional impact if he did not attend. Responding to Mr. Ruane, Mr. DePrima stated that Kent County Tourism funds will be transferred to the Economic Development Budget. City Council Mrs. Tieman stated that the line item for materials and supplies was increased due to the replacement of seven (7) laptop computers per the lifecycle replacement program. Administrative expenses were reduced by 8%, and total operating expenses, excluding salaries, were increased by 38%, again related to the purchase of the laptop computers. She explained that the computer hardware purchase was deferred from the FY2009 budget to the FY2010 budget and that anyone who was scheduled to receive a new computer last year will receive one in FY2010. Mr. Ruane noted the importance of having a laptop as a way to communicate with constituents and to download the paperless packets. City Manager The amount budgeted for supplies has increased by 8% due to the purchase of a laptop and printer per the lifecycle replacement program. Administrative expenses are decreased by 15%. Overall operating expenses, excluding salaries, are reduced 10%. Mr. Callan explained that many of the purchases earmarked through the lifecycle replacement program are expenditures that were deferred from last year and; therefore, it would be difficult to defer them further. Mr. Ruane requested that each year staff provide members with a detailed explanation of the Legal Expenses line item. Facilities Management Mrs. Tieman stated that the amount budgeted for materials and supplies is reduced by 5%. She explained that administrative expenses do not correlate to the amount listed in the Draft Budget Review because additional expenses, in the amount of $3,077 in contractual services, have been incurred since the information was printed.

SPECIAL CITY COUNCIL MEETING OF APRIL 6, 2009 PAGE 3 Central Services Mrs. Tieman presented the draft budget figures for the Central Services Department. The amount budgeted for materials and supplies is increased by 80%, administrative expenses increased by 3%, and operating expenses, excluding salaries, increased by 7%. The Water-Sewer line item, which was erroneously omitted as a line item from last year’s budget, has been added included. Mr. McGlumphy requested that staff provide a total percentage increase or decrease from last year’s Fiscal Budget for each department from FY2009 to FY2010 in order to more easily evaluate proposed expenditures. Mr. Ruane requested that staff provide members with an updated ADA compliance document to demonstrate the progress that has been made with this effort, as well as an update on what projects are remaining for total ADA compliance. In response to Mr. Ruane, Mrs. Tieman assured members that the revised Strategic Goals and Objectives will be included in the 2009/2010 final budget. Fleet Maintenance Mrs. Tieman stated that materials and supplies are increased 1% due to computer hardware replacement, and administrative expenses are reduced by 10%. The total budget is increased by 1%, excluding salaries. City Clerk The figures presented by Mrs. Tieman for the Clerk’s Office revealed that materials and supplies are increased by 38% due to computer hardware purchases per the lifecycle replacement program. Administrative expenses are decreased by 1%, and total operating expenses, excluding salaries, are increased by 6%. Training and conferences were kept at FY2009 levels. Mr. Ruane stressed the importance of implementing electronic document storage in order to reduce expenses and to provide a timely and economical response to FOIA requests. He expressed his hope that Planning Department documents would be fully accessible electronically by the end of next year. He requested that Council be provided with an update as to the status on other departments converting to Fortis. Customer Services Mrs. Tieman stated that amounts budgeted for materials and supplies are increased by 31%, mostly due to computer hardware purchases. She further explained that these costs are offset by reductions in administrative training, contractual services, and office equipment repairs and that total operating expenses are down 2%. Electric Meter Reading Mrs. Tieman stated that materials and supplies were reduced by 33% in this area. Administrative expenses are reduced by 13% and the total budget by 21%. This was accomplished by a reduction in handheld reading devices and the elimination of training.

SPECIAL CITY COUNCIL MEETING OF APRIL 6, 2009 PAGE 4 Water Meter Reading Mrs. Tieman stated that the line item for materials and supplies was reduced by 18% and that the budget remained relatively the same as last year. Mr. Ruane commended the department on their strategic goal of making utility and tax bills more user friendly. Finance Mrs. Tieman explained that the addition of an Accountant II position as part of an internal control and risk assessment goal was included in the “strategic” column for this department. Combined with increased administrative expenses for contractual services for audit and actuary fees, this led to an overall increase of 6% for overall operating expenses. Human Resources Materials and supplies for this Department are down 7%, mainly due to the transfer of the Safety Program to the Life Safety budget. Administrative expenses are up 7%, and overall operating expenses are down 2%. Furniture, printing, and personnel related supplies were reduced and $6,000 was added to meet the Department of Transportation drug testing requirements. Additional unemployment expenses based on current trends also contributed to increased administrative expenses. Information Technology Mrs. Tieman noted that the amount budgeted for materials and supplies is reduced by 2%, mostly due to deferring replacement of a main printer. Administrative expenses remain unchanged; however, funds are being transferred from training into hardware maintenance. All capital projects have been deferred except GPS tracking of the City fleet. In response to Mrs. Williams, Mr. DePrima stated that all travel and training, except that specifically needed for certification for a particular job, has been eliminated from all departmental budgets. When questioned by Mr. Ruane, Mrs. Tieman noted that items #2 and #3, listed as Strategic Objectives for FY2009/2010 for the Information Technology Department, have been deferred and will not be addressed this fiscal year. Tax Assessor’s Office Mrs. Tieman noted that materials and supplies are reduced by 79% due to a software purchase in 2009 which was not needed in 2010. Administrative expenses were reduced by 6%. She noted that the amount in Contractual Services (30-31) has been revised and should be corrected to read $381,500. Mr. DePrima advised Council that all department heads were asked to formulate a budget that was no higher than that of the previous year, and all budgets were examined to determine if they could be cut further. He commended department heads for working hard to reduce their budgets and was pleased to note that overall operating expenses had been reduced by 2%; however, he stated that additional work still remains.

SPECIAL CITY COUNCIL MEETING OF APRIL 6, 2009 PAGE 5 REVIEW OF PERSONNEL REQUESTS Mr. DePrima provided members with Personnel Requests (Exhibit #2). In response to Mr. DePrima’s recommendation to recruit a Librarian II - Head of Adult Services, Mrs. Williams expressed her concerns regarding the wisdom of devoting City personnel and monetary resources toward the new library project during the present economic downturn. Mr. DePrima expressed his understanding that the library project was a top priority for Council and explained that his recommendation to fill this position was based on this understanding. He requested that Council give consideration to whether the Library Director should be instructed to continue to devote the majority of her time to fund-raising and planning for the new library or become more involved in the daily operations of the current library. Mr. Ruane stated that State Representatives have advised the City of Dover to continue with the planning of the new library and that if the City were to discontinue, costs that have been incurred would not be reimbursed. He felt that it would be valuable for Council to be updated on the status of the project, which he stated has made great strides and has gained a great deal of public support. Concurring with Mr. Ruane, Mr. Slavin stated his support for the project and commented that if momentum is slowed, the funding that is in place will be jeopardized. REVIEW OF POTENTIAL NEW REVENUES AND REVENUE ENHANCEMENTS Mr. DePrima reviewed a presentation of the Potential Revenue Sources (Exhibit #3). He explained that the City’s goal is to try to avoid large increases in fees by implementing periodic increases that are competitive with other local governments. He explained his intent to focus on fees that have not been updated in ten years, which include certificates of occupancy, certificates of public occupancy, and rental permit fees. Mr. Ruane expressed his concern regarding the large number of vacant buildings in Dover and the consequent increased requirements for inspections by the building inspector and fire marshal. He requested that staff present an analysis including the number of vacant buildings and the resultant increased demands on staff time. Council President Hogan requested that members provide staff with their input regarding the review of Potential New Revenues and Revenue Enhancements as presented. Due to the current economic situation, Mr. Leary stated that it would be difficult for him to support any proposed revenue increases. Mr. McGlumphy felt that it would be prudent to consider fee increases only in the context of the budget. Concurring with Mr. Leary and Mr. McGlumphy, it was Mr. Slavin’s feeling that the City should consider built in rate/fee escalators.

SPECIAL CITY COUNCIL MEETING OF APRIL 6, 2009 PAGE 6 Although he indicated no major objections, Mr. McGiffin stated that he is not opposed to the proposed increases and saw them as a possible way to make the economic burden more fair. Mrs. Williams stated she could not consider any additional, increased fees or taxes until the budget has been reviewed. It was Mr. Ruane’s feeling that services should pay for themselves and that if Dover’s rates are lower than other local governments, it is only fair to increase fees as long as they remain competitive. Mr. Hogan concurred with establishing a long-term plan for rate increases and indicated that he is not opposed to proposed fee increases. Mr. Ruane expressed his concerns about a difficult situation being created by the decreased revenue being generated during the economic crisis at the same time that greater demands are being placed on City services. He stressed the need for Council to continue to dialog on ways to address these challenges. Mr. DePrima requested feedback from Council on taking this new approach to the budget process by meeting prior to the budget hearings to review budgets of the smaller departments. He commended Mrs. Tieman and Ms. Ford for their hard work in compiling the information that was presented. Mr. Leary moved for adjournment, seconded by Mr. Salters and unanimously carried. Meeting adjourned at 7:34 p.m. AMBER L. CLENDANIEL ASSISTANT CITY CLERK CARLETON E. CAREY, SR. MAYOR /AC/tm S:\ClerksOffice\PACKETS\2009\Council\05-26-2009\04-06-2009 Special Council.wpd Exhibits Attached to Original Minutes and File Copy Exhibit #1 - Selected Divisions Draft Budget Review Fiscal Year 2009-2010 Exhibit #2 - Personnel Requests Exhibit #3 - Review of Potential Revenue Sources

ANNUAL COUNCIL MEETING The Annual Council Meeting was held on May 11, 2009 at 7:30 p.m. with Mayor Carey presiding. Council members present were Council President Hogan, Mr. Leary, Mrs. Russell, Mr. McGlumphy, Mr. Slavin, Mr. McGiffin, Mrs. Williams, Mr. Salters, and Mr. Ruane. Council staff members present were Police Chief Horvath, Ms. Russell, Mrs. Mitchell, Mrs. Townshend, Deputy Fire Chief Christiansen, Mr. DePrima (departed at 7:52 p.m.), City Solicitor Rodriguez, and Mrs. McDowell. The invocation was given by Deacon Erich Gillespie of the Holy Trinity Church of the Living God, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Leary moved for approval of the agenda as presented, seconded by Mr. Slavin and unanimously carried. Mr. Salters moved for approval of the consent agenda, seconded by Mrs. Williams and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF APRIL 13, 2009 The Minutes of the Special Council Meeting of April 13, 2009 were unanimously approved by motion of Mr. Salters, seconded by Mrs. Williams and bore the written approval of Mayor Carey. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF APRIL 27, 2009 The Minutes of the Regular Council Meeting of April 27, 2009 were unanimously approved by motion of Mr. Salters, seconded by Mrs. Williams and bore the written approval of Mayor Carey. OATHS OF OFFICE - CITY COUNCIL The Honorable Henry duPont Ridgely, Justice of the Delaware Supreme Court, administered the Oath of Office to members of City Council, as follows: Council-At Large - Thomas J. Leary Council - First District - Kenneth L. Hogan Council - Second District - Eugene B. Ruane Council - Third District - James G. McGiffin, Jr. Council - Fourth District - Reuben Salters ELECTION OF COUNCIL PRESIDENT/VICE-MAYOR Mayor Carey noted that each member of Council was provided a paper nominating ballot. He requested that members write the name of their nominee for Council President/Vice-Mayor on the ballot to be placed in an envelope to be submitted to the City Solicitor for determination of the nominations. Mayor Carey announced that the following names were nominated to serve as Council President/Vice-Mayor: 1) Kenneth L. Hogan; and 2) Beverly C. Williams.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 2 Mr. Leary moved to accept the nominations for Council President/Vice-Mayor as submitted, seconded by Mr. Salters and unanimously carried. Mr. Leary moved to close nominations for Council President/Vice-Mayor, seconded by Mr. Salters and unanimously carried. Mayor Carey noted that each member of Council was provided a paper election ballot. He requested that members cast their vote for Council President/Vice-Mayor and place the ballot in the envelope to be submitted to the City Solicitor. Mr. Leary moved to have the City Solicitor provide the final election result in lieu of reading each ballot, seconded by Mrs. Russell and unanimously carried. Mayor Carey announced that Mrs. Beverly C. Williams will serve as Council President/Vice-Mayor for the next year. On behalf of members of Council, Mayor Carey thanked Mr. Hogan for his leadership in serving as Council President/Vice-Mayor for the past year. Mayor Carey reminded members that the envelopes containing the nominating and election ballots have been sealed by the City Solicitor and will be retained until after the next Annual Council Meeting, after which time, the unopened envelopes will be destroyed. RECESS Mr. Leary moved to recess to take photographs of the Mayor and City Council, seconded by Mr. McGlumphy and unanimously carried. Meeting recessed at 7:52 p.m. and reconvened at 8:02 p.m. PROCLAMATION - WOMEN'S HEALTH WEEK The City Clerk read the following Proclamation into the record: WHEREAS, National Women's Health Week celebrates the extraordinary progress in women's health and recognizes that more needs to be done to safeguard the health of women for generations to come; and WHEREAS, women from all walks of life and at every stage of life have unique health needs that should be addressed in their own right; and WHEREAS, keeping women healthy and safe and promoting awareness of women's health issues depends on partnerships with social, health and other services; and WHEREAS, women can promote health and prevent disease and illness by taking simple steps to improve their physical, mental, social and spiritual health; and,

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 3 WHEREAS, women's health remains a priority for families, communities and government and our commitment to keeping women healthy is stronger than ever. NOW THEREFORE, I, CARLETON E. CAREY, SR., Mayor of the City of Dover, Delaware do hereby proclaim May 10-16, 2009 as National Women's Health Week throughout the City of Dover and encourage all citizens to work together to promote and improve health of women and to increase awareness and understanding of women's health issues. Mayor Carey presented the Proclamation to Dr. Jacqueline Christman of the Delaware Office of Women’s Health. PROCLAMATION - NASCAR DAY The City Clerk read the following Proclamation into the record: WHEREAS, May 15, 2009 is the sixth annual NASCAR Day, a one-day celebration of the NASCAR Spirit; and WHEREAS, the mission of NASCAR Day is to encourage individuals and corporations involved in NASCAR to join together to support NASCAR-related charities; and WHEREAS, with a small donation, you will receive a collectible NASCAR Day lapel pin and are encouraged to wear your favorite NASCAR gear; and WHEREAS, proceeds benefit the NASCAR Foundation which embodies the compassion of the NASCAR family and their commitment to serving communities and also the Greater Dover Foundation which strives to improve the quality of life for the residents of the Greater Dover area. NOW, THEREFORE, I, CARLETON E. CAREY, SR., Mayor of the City of Dover, Delaware, do hereby proclaim May15, 2009 as NASCAR DAY in the City of Dover and encourage all citizens to join me in honoring the spirit and accomplishments of this outstanding organization. Mayor Carey presented the Proclamation to Mr. Jerry Dunning of Dover Downs. STATE OF THE CITY MESSAGE - MAYOR CARLETON E. CAREY, SR. Mayor Carleton E. Carey, Sr. presented the State of the City Message (Exhibit #1) and provided a Power Point presentation. UTILITY COMMITTEE REPORT - APRIL 27, 2009 The Utility Committee met on April 27, 2009 with Chairman Ruane presiding. Members held a moment of silence for the death of Mr. Brian Duca (husband to Mrs. Sharon Duca, Water/Wastewater Manager) and expressed their deepest sympathy and condolences to Mrs. Duca. Energy Efficiency and Conservation Block Grant Mr. DePrima reminded members that during their meeting of March 9, 2009, staff informed members of the Energy Efficiency and Conservation Block Grant Program and explained that these

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 4 monies would be given directly to municipalities. At that time, he noted that there were unresolved issues regarding the program, such as how the program will work, the formulas, etc.; however, staff was encouraged to identify projects and build a file and contact list so that the City could move quickly once the issues regarding this program are resolved. Mr. DePrima advised members that the City of Dover was recently informed that it is eligible for Energy Efficiency and Conservation Block Grant formula funding. Based on the formula, he stated that the City of Dover can receive $180,400 and that applications are due by June 25, 2009. At this time, he stated that staff is seeking guidance on use of these funds. He explained that the purpose of the program is to implement strategies to reduce fossil fuel emissions, total energy use, and improve energy efficiency in all sectors. The success of the program will be measured by the following: jobs created and/or retained; energy savings on a per dollar invested basis; renewable energy capacity installed; and greenhouse gas emissions reduced. He reviewed the specific activities that are eligible for the grant funds. Mr. DePrima explained the three (3) programs that staff recommended the City apply for, as follows: • 10kW Photovoltaic installation at McKee Run Power Plant. Mr. DePrima stated that the Solar PV project, located on the roof of the McKee Run power plant, has already been bid out and the cost would be $65,000. He indicated that although it cannot be called “shovel ready”, since the project is on a roof, in the spirit of the Stimulus Bill, it is ready to go. • Replacing water and wastewater station motors with premium efficiency motors. Estimated cost is $54,280. • Replacing standard high pressure sodium lights with LED lights - 64 lights on Route 8 from Kings Highway to Ridgely Road. Estimated cost is $61,120. Mr. DePrima noted that the total potential cost is $180,400. Since it is only $180,400, he discouraged any use that has high administrative costs, such as grants to other non-profits and financing programs. In addition, he stated that there is a great deal of money coming forward through the State Energy Office for home energy audits, weatherization programs, residential and commercial renewable energy, and energy efficiency programs; therefore, there is no need to duplicate these programs. Mr. Ruane requested that there be a standing agenda item for “Green Energy Funding and Programming” and that staff provide a monthly report in an effort to keep the committee abreast of these issues.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 5 The committee recommended approval of staff’s recommendations for applying for the Energy Efficiency and Conservation Block Grant, as follows: 1) 10kW Photovoltaic installation at McKee Run Power Plant; 2) Replacing water and wastewater station motors with premium efficiency motors; and 3) Replacing standard high pressure sodium lights with LED lights - 64 lights on Route 8 from Kings Highway to Ridgely Road. By consent agenda, Mr. Salters moved for approval of the committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote. Capital Improvement Plan (CIP) Review - Public Utilities During their meeting of April 13, 2009, members were provided the Capital Improvement Plan (CIP) for Public Utilities for Fiscal Year 2009-2010 (the Plan included Fiscal Years 2010-2011 through 2013-2014). Due to time constraints, it was noted that the review of the CIP would continue with the “Water Management” items during their next meeting and that the additional information requested regarding the residual bond money and revolving low interest loan program would be provided to members for their review at that time as well. Mrs. Mitchell, Controller/Treasurer, provided members with information regarding the Electric Revenue Fund 2008 Bond Proceeds and the Water/Wastewater Capital Improvement Plan and Financing with 20 Year Bonds. She advised members that a new Resolution is forthcoming to be presented to City Council for use of the excess bond proceeds and approval of the projects. Referring to “Table 7”, regarding the Water/Wastewater CIP and financing with 20 year Bonds, Mrs. Mitchell noted that the colors depicted on Table 7 - Funding Sources, correspond with Table 7 - Capital Project. She advised members that “Pear Street” project should not include “DWSRF”. At the request of Mr. Ruane, Mr. Lunt, Public Utilities Director, continued to review the details regarding the CIP’s for both the Electric and Water/Wastewater for fiscal year 2010, which were provided to members, beginning with the Water Management Remote Control and Monitor Wells. The committee took no action. PACE/NAES Monthly Report (February and March) Members were provided the PACE/NAES Monthly Reports for February and March 2009. The reports are being provided to allow members the opportunity to monitor what is being sold in electric and the revenues received, which will give members a better understanding of any fluctuations and make improvements if deemed necessary. Although it was not staff’s intention to make a presentation of the report, they welcomed any questions. The committee recommended acceptance of the PACE/NAES Monthly Report for February and March 2009. By consent agenda, Mr. Salters moved for approval of the committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote. By consent agenda, Mr. Salters moved for acceptance of the Utility Committee Report, seconded by Mrs. Williams and carried by a unanimous roll call vote.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 6 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - APRIL 27, 2009 The Legislative, Finance, and Administration Committee met on April 27, 2009 with Mr. Salters presiding in the absence of Chairman Slavin. Mr. Salters requested the deletion of agenda item #1, Review and Recommendations - Filling Critical Positions and agenda item #2, Recommendations - Phase II of the MAG Study (to be considered during the committee meeting of May 26, 2009). Proposed Ordinance #2009-05 - Chapter 102 - Taxation Ms. Russell, City Assessor, advised members that the proposed amendments to Chapter 102 - Taxation were based on an audit of the City of Dover Assessor’s Office performed by Mr. Frederick Chmura, CCMA, AAS and Mr. William Ford IAO, AAS of IAAO (International Association of Assessing Officers) dated June 2008, as well as the recommendations of the Tax Appeals Committee and the City Assessor. Ms. Russell reviewed the proposed amendments and explained that the amendments would require that all owners of income producing property complete and file annual reports of income and expenses, establish filing deadlines for appeals, provide language that an individual’s right to appeal is lost if any designated appeal date is missed, and establish that appeals or refunds would not be heard for prior years. Mr. Salters expressed concern regarding penalizing an individual with a “denial of appeal”. It was his feeling that if the Income and Expense form is not returned, the penalty should be acted on at that time instead of denying an appeal, which would take place one (1) year later. For clarification, Mr. Salters requested that a legal opinion be obtained from the City Solicitor. Ms. Russell noted that a confidentiality notice will be placed on the Income and Expense Report and it would remain confidential. The committee tabled the proposed ordinance amending Chapter 102 - Taxation until a legal opinion is obtained from the City Solicitor. Referring to Section 102-77 on the Committee Action Form, Mr. Salters requested that the wording be revised to state “amendment to update the language”. By consent agenda, Mr. Salters moved for approval of the committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote. Proposed Ordinance #2009-09 - Consolidation of Fees - Appendix F Members were provided a proposed ordinance (#2009-09) that would consolidate all City fees and charges into one appendix in the City of Dover Code of Ordinances. Mrs. Terry Tieman, Senior City Administrator, explained that, currently, revisions of fees require that amendments be made in several areas of the City of Dover Code, and that consolidating the comprehensive fee schedule would be more efficient. Mrs. Tieman assured members that there were no additional fees in Appendix F.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 7 The committee recommended adoption of Proposed Ordinance No. 2009-09 - Consolidation of Fees - Appendix F. By consent agenda, Mr. Salters moved for approval of the committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote. (The First Reading of the ordinance will take place during the latter part of the meeting). Scope of Work and Cost Estimate Analysis of Re-opening the Defined Benefit Plan During their meeting of March 13, 2009, members of the Civilian Pension Board recommended that the Controller/Treasurer be authorized to spend $4,000, using five (5) employees, to conduct an analysis of re-opening the Defined Benefit Plan. In response to Mr. McGlumphy, Mr. DePrima explained that during the Civilian Pension Board meeting of November 21, 2008, members were provided a petition from several employees requesting that the City re-open the Defined Benefit Pension Plan. He stated that many employees feel that they were provided inaccurate information at the time they elected to join the 401(a). He further indicated that it was the belief of some employees that they are early enough in their employment that they could leave the City and obtain employment elsewhere that would provide for a pension plan, or that they could leave the City only to return and opt to become a member of the Defined Benefit Pension Plan. Mr. David Carden stated that he elected the Deferred Pension Plan since, at that time, he was under the impression that it was the better plan. Due to the recent decline in the stock market, he now realizes the selection was a mistake. He indicated that employees would like the opportunity to buy back into the Defined Benefit Pension plan or have the option of joining a new pension plan. In response to Mrs. Mitchell, Mr. DePrima felt that the cost of the analysis could be paid for through various budgets and that the funds would be presented to Council. Mrs. Mitchell stated that the analysis does not affect current members of the Defined Benefit Pension Plan; therefore, members of the Civilian Pension Board were not in favor of using pension funds to pay for the analysis. Responding to Mr. McGlumphy, Mr. Carden stated he opted into the 401(a) Plan in 1994 and he is willing to contribute the money necessary to join the Defined Pension Benefit Plan. Mr. DePrima explained that the actuary will calculate the amount of buy back and the actuarial liability for the selected employees and that the information could then be used to determine the cost implications for re-opening the Defined Benefit Pension Plan. He also indicated the cost to perform the analysis would be $2,000, plus an additional $400 for each employee reviewed. In response to Mr. McGlumphy, Mr. DePrima stated there would not be an impact on the Defined Pension Benefit Plan and that it would be designed to be cost neutral. He also noted that Mrs. Mitchell had suggested the possibility of opening a new pension plan as a viable alternative. Mrs. Mitchell stated that Council would need to take action as to whether or not the 401(a) Pension Plan would be eliminated.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 8 Responding to Mrs. Williams, Mrs. Mitchell indicated that approximately 100 (one hundred) employees would be eligible to join the Defined Pension Benefit Plan and that the 401(a) Pension Plan began in 1993. Mr. Salters questioned what the advantages were in proceeding with the study. Responding, it was Mr. DePrima’s opinion that it is an employee satisfaction issue and the impact will not be known until the results of the study have been received. Concurring with Mr. DePrima, Mr. McGiffin felt that there is high level of discontent amongst employees and before Council makes a decision as to whether or not to pursue re-opening the Defined Benefit Pension Plan, they should await the results of the study. In response to Mrs. Russell, Mr. DePrima stated that his request to join the Defined Pension Plan would be treated separately. The committee recommended approval of the Civilian Pension Board’s recommendation to authorize the Controller/Treasurer to spend $4,000 to conduct an analysis using a sample of five (5) employees to transfer from the 401(a) plan to the Defined Benefit Pension Plan. Councilman McGiffin, Chairman of the Civilian Pension Board, advised members that there is a level of interest within the ranks of the employees to either re-open the defined benefit plan or to create a new defined pension benefit plan for those who opted out of the plan. He noted that a petition had been presented and the issue was discussed during several meetings. During the April 27, 2009 meeting Mr. DePrima stated that funds for the $4,000 scope of work could be paid through various budgets and a funding plan would be presented to Council. Mr. McGlumphy noted that Mr. DePrima provided a memo indicating that the funds for the $4,000 scope of work would be charged to the "contracted services" line item in the City Manager's budget. There are sufficient excess funds in the "travel and training" line item and also in the "printing" line item. The excess funds for these two line items will be transferred to the "contracted services" line item. Mr. Ruane questioned whether or not the document that was signed was irrevocable and, if so, under what legal remedy employees would have the opportunity to opt out of one and into another. He felt that the decision was made irrevocable so that the City would know what its financial responsibilities were. Mr. Ruane stated that without a legal opinion he would be unready to make a decision on this matter. Mr. McGiffin stated that the document indicated that it was irrevocable; however, both parties to a contract could agree to amend the contract. He also noted that several employees have indicated that they were not provided accurate information with regard to the plans. Mr. Leary reminded members that the pension fund is currently gravely underfunded. Responding to Mrs. Russell, Mrs. Mitchell stated that the defined benefit plan has never been reopened to employees who have chosen to opt out. Mr. Salters stated that he felt it was an employee morale issue and it should be considered.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 9 Responding to Mr. Ruane, Mrs. Mitchell stated that approximately 80 employees are in the deferred pension plan. Mr. Hogan stated that more than 20 employees signed the petition to consider reopening the defined benefit plan. Mr. Hogan moved for approval of the Civilian Pension Board’s recommendation to authorize the Controller/Treasurer to spend $4,000 to conduct an analysis using a sample of five (5) employees to transfer from the 401(a) plan to the Defined Benefit Pension Plan. The motion was seconded by Mr. Salters and carried by a roll call vote of five (5) yes and four (4) no. (Mr. Leary, Mr. McGlumphy, Mrs. Williams, and Mr. Ruane). Recommendation of Civilian Pension Pension Board - Cost of Living Adjustment (COLA) During the Civilian Pension Board Meeting of January 27, 2000, members directed the City Clerk to maintain a permanent pending agenda item to review a Cost of Living Adjustment (COLA) for City of Dover retirees prior to the third week in February each year. During the Civilian Pension Board Meeting of March 13, 2009, members recommended forgoing a Cost of Living Adjustment (COLA) this year due to the funding level of the Defined Benefit Plan, the current CPI, market losses, and poor budget conditions. In response to Dr. Jones, Mrs. Mitchell stated that an analysis was not completed to determine the cost of a COLA; however, an increase would impact the City’s unfunded liability. The committee recommended approval of the Civilian Pension Board’s recommendation to forgo a Cost of Living Adjustment (COLA) for FY 2010. Mr. Hogan moved for approval of the committee’s recommendation, seconded by Mr. Leary and unanimously carried. Mr. Leary moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Hogan and unanimously carried. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT - APRIL 28, 2009 The Safety Advisory and Transportation Committee met on April 28, 2009 with Chairman Leary presiding. Review of Requested Waivers, Land Subdivision Regulations, Streets: Right-of-Way Length of Dead-End Street for Lafferty Industrial Park (SB-09-01C) In accordance with Appendix A, Article VI, Section A15 of the Land Subdivision Regulations, a street waiver request was received from Fogarty Enterprises, LLC for property located on the south side of Lafferty Lane, west of Horsepond Road, consisting of 76.9546 +/- acres, known as the Lafferty Industrial Park. The applicants have requested a waiver of 300+/- feet from the maximum length of a dead-end/cul-de-sac street (400 feet) to permit the construction of a 700 foot cul-de-sac street, since the size of the property and the layout of the lots support the need to extend beyond 400 feet in length. The Planning Commission recommended approval of the requested waiver from the maximum 400 foot length of a dead-end (cul-de-sac) street to allow for a street of 700 feet in length.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 10 Mrs. Melson-Williams advised members that the Planning Commission recommended approval of the waiver to exceed the maximum length of a dead-end street. Members were provided a summary of the requested waiver as follows: Street Design Standard Required/Permitted Proposed Waiver Maximum Length of a dead-end street 400 feet 700 feet +/- 300 feet +/- Mrs. Melson-Williams stated that, due to the shape of the property and surrounding wetlands, there is not a lot of development potential; therefore, the owner could not come forward at a later date to request another waiver to further extend the dead end street. She advised members that the property is subject to the Airport Environs Overlay Zone (AEOZ), Noise Zones C and D, Accident Potential Zone 1 (APZ1), and the Clear Zone (CZ). Building construction techniques would have to be complied with in areas with public usage, as well as height limitations for structures within those zones. The committee recommended approval of the requested street waiver to allow for a 700 foot cul-de- sac street for the Lafferty Industrial Park. By consent agenda, Mr. Salters moved for approval of the committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote. By consent agenda, Mr. Salters moved for acceptance of the Safety Advisory and Transportation Committee Report, seconded by Mrs. Williams and carried by a unanimous roll call vote. SEMI-ANNUAL INSPECTION BY CITY MANAGER - ROBBINS HOSE COMPANY In accordance with Chapter 46 - Fire Prevention and Protection, Article II - Fire Department, Section 46-43 of the City Code, the City Manager, Mr. Anthony J. DePrima, met with the Fire Chief to discuss fire company issues, including Chief Strochine’s vision for the Fire Department, staffing, fleet size, turnout of fire fighters, truck maintenance contracts, and fund raising. The vehicles appeared to be in their usual good condition. There were several vehicles away at the time of the inspection. Engine #2, the newest engine, has been in for service the past several months. The Department is very pleased with its operations as a combined engine\rescue truck. They are unsatisfied with their truck maintenance contractor. They intend to rebid the services when the contract runs out later this year. By consent agenda, Mr. Salters moved for acceptance of the report of the Semi-Annual Robbins Hose Company Inspection, as submitted by the City Manager, seconded by Mrs. Williams and carried by a unanimous roll call vote.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 11 APPROVAL OF 2009 CDBG ACTION PLAN AND PROPOSED RESOLUTION During their Regular Meeting of April 13, 2009, City Council approved the recommendation of the Parks, Recreation, and Community Enhancement Committee for approval of the following grant and program requests for the FY2009: Applicant Amount Recommended GEMS Properties 217-219 West Reed Street $6,956 Murphy School $50,483 First State; Resource Conservation and Development Council (RC&D) $35,000 Dover Housing Authority $60,000 Downtown Dover Partnership, Inc. $42,000 City of Dover Community Development Project: Homeownership Assistance Program $30,000 Members were provided the proposed 2009 Action Plan and Resolution. The Action Plan is a required HUD document that establishes a one year strategy for the CDBG program. Mrs. Townshend, Director of Planning and Community Development, advised members that on April 13, 2009, Council approved the Parks, Recreation and Community Enhancement Committee’s recommendation to award Dover Housing Authority $60,000 in CDBG funding to construct 1-2 homes on vacant lots in the downtown target area for program year FY09. After the recommendations were made, Dover Housing Authority received additional grant funding through another funding source in the amount of $600,000 to assist in revitalizing the downtown area and increase homeownership through new construction and rehabilitation of existing vacant structures. Mrs. Townshend noted that, in light of this new information, Council may wish to reconsider funding for this project. The remaining applicants; the House of Pride, Whatcoat Social Service Agency, and 301-305 West Loockerman Street were not recommended for funding due to funding limitations and their scoring below the 70 points needed to receive funding according to the City of Dover's Community Development Block Grant program guidelines. If Council determines that, due to the new information received, the Dover Housing Authority request should not be funded, funding recommended for Dover Housing Authority could be reallocated to these unfunded projects. Following is the amount of funding requested and Committee average ranking of the three remaining funding requests: House of Pride - Rehabilitation of the property at 110 S. New Street. $43,000 67 out of 100 points Installation of a fire escape and vinyl siding that will service 10-15 people Whatcoat Shelter - Rehabilitation of the educational center. New $15,000 55 out of 100 points siding, windows and doors Tolano Anderson for 301-305 W . Loockerman Street - Rehabilitation $75,000 43 out of 100 points of three rental units that will service low to moderate income persons

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 12 The Dover Police Department also submitted an application which did not get recommended for funding; however it cannot be funded with this money, as this would exceed the amount that the City could allocate for Public Services according to HUD regulations. Mrs. Townshend noted that the $60,000 could be used to fund the City’s Housing Rehab Program, which would be used to have contractors rehabilitate owner occupied houses for people who are income qualified. Mr. Ruane noted that the Housing Rehab Program would fall under the 2009 Action Plan Goal #2 - Preserve the Existing Housing Stock in the City of Dover. Mr. Ruane moved to amend Section 1.8, Proposed Activities to be Undertaken, of the 2009 CDBG Action Plan, by deleting Project 6 - Dover Community Partnership, and substituting in lieu thereof a new Project 6 - Dover Rehab Program in the amount of $60,000. The motion was seconded by Mr. McGlumphy and carried by a roll call vote of six (6) yes, three (3) abstentions (Mrs. Russell, Mr. Slavin, and Mr. Salters - Members of the Downtown Dover Partnership Board which is an applicant). By motion of Mr. Ruane, seconded by Mr. Leary, and carried by a roll call vote of six (6) yes, three (3) abstentions (Mrs. Russell, Mr. Slavin, and Mr. Salters - Members of the Downtown Dover Partnership Board which is an applicant) Council adopted Resolution No. 2009-12, as follows: WHEREAS, the City of Dover is entitled to $269,266 through the United States Department of Housing and Urban Development Community Development Block Grant program; and WHEREAS, the City of Dover has prepared the 2009 Action Plan, in accordance with the United States Department of Housing and Urban Development guidelines, that serve as the primary planning document for identifying and meeting the housing and community development needs for the low and moderate-income residents of Dover; and WHEREAS, the City of Dover is in favor of utilizing the Community Development Block Grant funds for the community development purposes in accordance with the National Community Development objectives of benefiting low and moderate income families, eliminating slums and blight, and meeting other community development objectives; and WHEREAS, the United State Department of Housing and Urban Development requires the City of Dover to submit a Consolidated Plan and an Action Plan for Application for Federal Assistance including the proposed use of funds and including certain certifications and policies to obtain its $269,266 entitlement; and use of $11,282 in program income for eligible activities; and NOW, THEREFORE BE IT RESOLVED THAT THE MAYOR AND COUNCIL OF THE CITY OF DOVER APPROVE THE 2009 Community Development Block Grant Action Plan and application for Federal Assistance included in the Action Plan, along with certifications and policies attached and authorize its forwarding to the United States Department of Housing and Urban Development for consideration. ADOPTED: MAY 11, 2009

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 13 COUNCIL APPOINTMENTS - 2009/2010 By consent agenda, Mr. Salters moved for approval of the Council Appointments for 2009/2010, seconded by Mrs. Williams and by a unanimous roll call vote, the following appointments were made: City Assessor - Cheryl Russell Building Inspector - Scott D. Koenig City Clerk - Traci A. McDowell Assistant City Clerk - Amber L. Clendaniel Controller/Treasurer - Donna S. Mitchell Assistant Treasurers - Traci A. McDowell and Amber L. Clendaniel Fire Marshal - David J. Truax City Planner - Ann Marie Townshend City Solicitor - Nicholas H. Rodriguez Deputy City Solicitor - William Pepper COMMITTEE APPOINTMENTS - COUNCIL PRESIDENT Mrs. Williams moved to defer the Council Standing Committee appointments until the Council Meeting of May 26, 2009, seconded by Mr. Leary and unanimously carried. MISCELLANEOUS APPOINTMENTS - COUNCIL PRESIDENT Mrs. Williams moved to defer the Council Standing Committee appointments until the Council Meeting of May 26, 2009, seconded by Mr. Leary and unanimously carried. COMMITTEE APPOINTMENTS - MAYOR By consent agenda, Mr. Salters moved for approval of the Committee Appointments for 2009/2010, as recommended by Mayor Carey. The motion was seconded by Mrs. Williams and by a unanimous roll call vote, the following appointments were made: Dover 4 th of July Celebration Committee Greg Patterson, President/Vice Chairman Elaine Brenchley Donna Mitchell, Treasurer/Secretary Brad Holden Dave Bonar Carleton E. Carey, Sr., Chairman (ex-officio member) (City Clerk’s Office Note: Three appointments to this committee were deferred) Dover Public Library Advisory Commission Eugene B. Ruane Downtown Dover Partnership Councilwoman Sophia R. Russell Anthony J. DePrima, City Manager Councilman Reuben Salters Ann Marie Townshend, City Planner Councilman Timothy A. Slavin Laura Simmons, State of Delaware Representative Gary Patterson, Resident of the Downtown Dover Area - Three Year Term (Expires 5/2012) Cindy Small, Downtown Cultural Arts Representative - Three Year Term (Expires 5/2012) Gregory V. Moore, Downtown Business Owner - Three Year Term (Expires 5/2012) Election Board Gerald Foss - Second District (5/2012) (City Clerk’s Office Note: The First District appointment to this board was deferred)

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 14 Property Maintenance Code Board of Appeals Rexene Ornauer, Representative of Homeowners Charles Martin, Representative of Local Real Estate Silver Lake Commission Cheryl A. Biddle Robert Gorkin Zachery Carter Dean Holden David L. Edgell Jim Burcham (City Clerk’s Office Note: One appointment to this commission was deferred) RESOLUTION AUTHORIZING FINANCE DIRECTOR/TREASURER AND ASSISTANT TREASURER TO DISBURSE FUNDS Members were provided a Resolution authorizing the Controller/Treasurer and Assistant Treasurers to disburse funds for the City of Dover. By consent agenda, Mr. Salters moved for approval of the Authorization Signature Resolution as presented. The motion was seconded by Mrs. Williams and by a unanimous roll call vote, Council adopted Resolution No. 2009-13, as follows: WHEREAS, the City of Dover's investment policy includes the investment of funds up to $100,000 per banking institution, investments in the State of Delaware Investment Pool and the purchase and sale of U.S. Treasury and agency securities; and WHEREAS, the banking institutions, brokerage firms, trust companies and other various financial institutions require an Authorizing Resolution for the opening of accounts, and for purchasing, selling, transferring, assigning and handling securities; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Dover, that the Controller/Treasurer and Assistant Treasurers are hereby authorized to open accounts with banking institutions and purchase, sell, transfer assignment and handle securities and that they are authorized to sign all related forms; BE IT FURTHER RESOLVED that the transactions in these accounts be carried out with any one signature; and That the following are the office holders authorized for these purposes, until further notice: Donna S. Mitchell - Controller/Treasurer Traci A. McDowell - Assistant Treasurer Amber L. Clendaniel - Assistant Treasurer ADOPTED: MAY 11, 2009

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 15 ANNEXATION/REZONING REQUEST - FIRST READING - 924 ARTIS DRIVE A request was received for annexation and rezoning of property located at 924 Artis Drive, consisting of 39.1193+/- acres, owned by J. Richard Jones and Joan Mead Jones. The present zoning classification is AC - Agricultural Conservation (Kent County) and the proposed zoning classification is R-8 - One Family Residence (City of Dover). Staff recommended that the request be referred to the Utility Committee on May 26, 2009, the Planning Commission on June 15, 2009, and that a Public Hearing be set for July 27, 2009 at 7:30 p.m. Mr. McGlumphy moved for approval of staff's recommendation, seconded by Mr. Salters and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Zoning Ordinance Amendment as read by the City Clerk, by title only, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED 924 ARTIS DRIVE. FIRST READING - PROPOSED ZONING ORDINANCE AMENDMENT Mayor Carey reminded the public that copies of the proposed ordinance are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Since the ordinance is an amendment to the Zoning Code, a public hearing is required. Staff recommended referral of the amendments to the Planning Commission on June 15, 2009 and that a public hearing take place during the Council Meeting of June 22, 2009 at 7:30 p.m., at which time final action by Council will take place. Mr. Hogan moved to refer the amendment and set a public hearing before City Council for June 22, 2009 at 7:30 p.m., as suggested by staff. The motion was seconded by Mr. McGlumphy and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Zoning Ordinance Amendments as read by the City Clerk, by title only, as follows: > PROPOSED ORDINANCE #2009-09 - CONSOLIDATION OF FEES - APPENDIX F FINAL READING - PROPOSED ORDINANCES The First Reading of the following proposed ordinances was accomplished during the Council Meeting of April 27, 2009: Proposed Ordinance #2009-08 - Chapter 114 - Vegetation, Article II - Weeds, Section 114-35 - Exceptions Mr. Leary moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Salters and unanimously carried. Mr. Hogan moved for adoption of the ordinance as presented. The motion was seconded by Mr. McGlumphy and by a unanimous roll call vote, Council adopted Ordinance No. 2009-08, as follows:

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 16 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 114 – Vegetation, Article II – Weeds, be amended by adding a new Section 114-35 – Exceptions, as follows: Sec. 114-35. Exceptions. The following shall be considered exceptions to the eight-inch height maximum: (a) Riparian Areas. Areas within seventy-five feet of the bank of a perennial stream or lake or within 25 feet from the outer edge of a stormwater management pond shall be permitted to include stream bank vegetation, including grasses, shrubs and/or trees. (b) Agricultural Areas. Areas that are actively used for the cultivation of fields, including seasonal cover crops, shall be exempt from this requirement. (c) Approved Natural and/or Meadow Areas. Areas that have been planted as meadow areas or areas that are being allowed to revert to natural vegetation, with approval of the city planner and the city manager, shall be permitted in accordance with the approvals granted by these offices. ADOPTED: MAY 11, 2009 Proposed Ordinance #2009-10 - Chapter 2 - Administration, Article VI - Other Post-Employment Benefits Fund Mr. Leary moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Hogan and unanimously carried. Mr. Hogan moved for adoption of the ordinance as presented. The motion was seconded by Mr. Ruane and by a unanimous roll call vote, Council adopted Ordinance No. 2009-10, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 2 – Administration, be amended by adding a new Article VI - Other Post-Employment Benefits Fund, to read as follows: ARTICLE VI. OTHER POST-EMPLOYMENT BENEFITS FUND Section 2-501. Definitions. (a) "Board" means the Board of Trustees of the Other Post Employment Benefits Trust as established by this ordinance. (b) "OPEB Fund" means the Other Post-Employment Benefits Fund established by Section 2-502 of this title.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 17 Section 2-502. Establishment of fund. (a) There shall be established an OPEB Fund, a trust fund, separate and distinct from the funds established under Chapter 2, Article IV, Division 7, and Chapter 62, Article III of the City of Dover Code of Ordinances, the contributions to which are subject to City appropriations and rules regarding employer and/or employee contributions as may be promulgated, changed or amended from time to time, and to which earnings on investments, refunds and reimbursements shall be deposited upon receipt, and from which the City’s premiums shall be paid, and any fees and expenses authorized by the Board shall be paid. No money shall be disbursed from this fund except for the purpose of payment of the City’s premiums for postretirement health insurance for employees retired under Chapters 2 and 62 of this title. (b) The amounts remaining in the OPEB Fund, if any, after all premiums, fees, and expenses have been paid for any year shall be retained in such trust for future payments until all City liabilities for post-retirement health insurance premium benefits have been satisfied. (c) The OPEB Fund shall be an irrevocable trust exempt from federal income tax under § 115 of the Internal Revenue Code [26 U.S.C. § 115], remote from City creditors, and subject to the financial reporting, disclosure and actuarial requirements of Government Accounting Standards Board Statements 43 and 45 or any subsequent Government Accounting Standards Board updates or statements that may be applicable. Section 2-503. Management of the OPEB Fund. (a) The Board shall be comprised of the Controller/Treasurer, Human Resources Director, City Manager, and two elected City Officials. This Board shall adopt a trust agreement for the OPEB Fund (and may amend the trust agreement from time to time), shall take all actions necessary and appropriate to establish and maintain the OPEB Fund, and shall have control and management of the OPEB Fund and may utilize its powers pursuant to this chapter in the administration of the OPEB Fund. (b) The Board shall take the actions necessary and appropriate to establish and maintain the OPEB Fund as a trust that is exempt from taxation under Internal Revenue Code § 115 [26 U.S.C. § 115]. The trust shall be maintained and administered by the Board solely for the benefit of participants, retirees, and beneficiaries by providing payments for retiree health insurance for medical care in compliance with Internal Revenue Code § 105 [26 U.S.C. § 105] and with this chapter as presented and verified by representatives and/or retiree health insurance service providers of the City. (c) The Board shall have no ability or responsibility for setting benefit levels, handling claims, or arbitrating, mediating or otherwise adjudicating claims appeals. Those responsibilities continue to be handled in accordance with the Personnel Policies of the City of Dover. (d) The City shall indemnify a Board member in the additional duties contained in this chapter pertaining to the administration and management of the OPEB Fund or to sit on a committee of the Board who was or is a party or is threatened to be made a party to any

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 18 threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative by reason of the fact that the Board member is or was a Board member against expenses (including attorneys' fees if the City Solicitor determines that the City Solicitor may not provide representation), judgments, fines and amounts paid in settlement actually and reasonably incurred by that Board member in connection with such action, suit or proceeding, if the Board member acted in good faith and in a manner the Board member reasonably believed to be in the best interest of the City and with respect to any criminal action or proceeding had no reasonable cause to believe that Board member's own conduct was unlawful. Expenses incurred in defending a civil, administrative or investigative action, suit or proceeding shall be paid by the City in advance of final disposition of such action, suit or proceeding if: (1) Initially authorized by a majority vote of the Board exclusive of the member or members to be indemnified unless more than a majority of the Board shall also be parties to the same action, suit or proceeding, in which instance, such authorization shall be by the City Council of the City of Dover; and (2) Such Board member agrees to repay such amount if it is ultimately determined by the Board or the City Council, as the case may be, pursuant to paragraph (d)(1) of this section that such member is not entitled to indemnification under this section. Section 2-504. Actuarial valuations (a) The actuary shall prepare an actuarial valuation of the assets and liabilities of the OPEB Fund as of June 30, each year. On the basis of reasonable actuarial assumptions and tables approved by the Board, the actuary shall determine: (1) The City's annual required contribution for payment of the City's premiums for post retirement health insurance for employees under the personnel policies of the City of Dover; (2) Any unfunded actuarial accrued liability. (b) The City anticipates making contributions to the OPEB Fund in such a manner that it will ultimately contribute its full annual required contribution within a period of years. In the interim, use of the OPEB Fund assets to pay retiree healthcare related premiums will be subject to the appropriations process of the City and the contribution and distribution processes necessary to carryout the efficient processing of retiree premium payments by the City. It is further anticipated that for auditing and reporting convenience, each current year’s retiree healthcare expenses will be contributed and distributed from the OPEB Fund without respect to whether the full annual required contribution has been deposited. ADOPTED: MAY 11, 2009 COUNCIL MEMBERS ANNOUNCEMENTS Mr. McGiffin announced that the African American Festival is scheduled to be held on Saturday, June 27, 2009 and invited everyone to attend.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2009 PAGE 19 Mr. Leary moved for adjournment, seconded by Mrs. Russell and unanimously carried. Meeting Adjourned at 9:11 P.M. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Annual Meeting of May 11, 2009, are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM S:\ClerksOffice\PACKETS\2009\Council\05-26-2009\05-11-2009 Annual.wpd Exhibits Attached to Original Minutes and File Copy Exhibit #1 - State of the City Message

CITY OF DOVER FINANCE DEPARTMENT MONTHLY BUDGET REPORT MARCH 2009 PREPARED BY: FINANCE DEPARTMENT PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE THREE MAJOR OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

2 of 8 City of Dover Finance Department Monthly Budget Report March 2009 S Strategic Objectives for Fiscal Year 2008 – 2009 1. Coordinate audit program with the Legislative, Finance & Administrative Committee. Meet all deadlines as established in the audit program. 2. Test of internal controls by the auditor. Not to exceed the tolerable rate established by the auditor’s by more than five (5) percent. 3. Utilizing Fortis, scan 10% of files/documents into an electronic database. ACTIVITY LEVELS FY08 – YTD FY09 – YTD Bank Trends Total Amount of All Deposits $ 104,764,451 $ 104,869,972 Number of Bank Accounts 29 27 Payroll: Number of Pay Periods 20 20 Number of Payroll Checks 8,702 8,826 Number of Pension Checks 2,000 2,009 Total Gross Payroll $ 15,086,517 $ 16,117,438 Total Pension Payments $ 3,058,378 $ 3,108,154 Total Overtime $ 588,871 $ 604,414 Accounts Payable: (1) Number of Check Vouchers 6,610 5,923 Check Voucher Dollar Amount Disbursed $ 24,292,875 $ 21,757,590 Number of EFT Vouchers 115 1,246 EFT Voucher Dollar Amount Disbursed $ 11,903,661 $ 60,362,800 (2) Wire Transfers $ 70,310,881 $ 8,910,110 (1) FY09-YTD includes Retiree's Stipend (2) Wire transfers are down compared to FY08 as the Finance Department is now using EFT (Electronic Fund Transfer) to pay vendors.

3 of 8 City of Dover Finance Department Monthly Report – March 2009 General Fund Summary Revised 75% of Budget Budget YTD Balance Budget Receipts Beginning Balance $ 3,910,144 $ 4,227,059 $ 4,227,059 $ - 100.0% Court of Chancery Fees 815,860 650,000 483,400 166,600 74.4% Fines & Police Revenues 1,128,169 1,022,579 708,023 314,556 69.2% Franchise Fees 426,220 426,220 243,695 182,525 57.2% Grants 102,440 102,440 89,939 12,501 87.8% Intrafund Services 4,761,722 4,683,433 3,258,663 1,424,770 69.6% Library & Recreation Revenues 705,873 668,873 492,948 175,925 73.7% Licenses & Permits 2,570,000 2,489,500 2,445,684 43,816 98.2% Property Taxes 10,042,473 10,000,464 10,003,762 (3,298) 100.0% BID Revenue 53,264 52,692 52,692 - 100.0% Sanitation Revenues 1,416,411 1,418,796 1,095,017 323,779 77.2% Other Miscellaneous Revenues 329,785 329,785 310,805 18,980 94.2% Transfers-In from Other Accounts & Utilities Civil Traffic Penalties 500,000 500,000 403,395 96,605 80.7% Municipal Street Aid Fund 710,346 790,264 593,640 196,624 75.1% Transfer Taxes 2,650,222 1,400,000 909,806 490,194 65.0% Workers Comp 100,000 - - - 0.0% Water/Wastewater Fund 564,810 564,810 564,810 - 100.0% Electric Fund 6,758,100 6,758,100 6,758,100 - 100.0% Total $ 37,545,839 $ 36,085,015 $ 32,641,438 $ 3,443,577 90.5% Expenditures City Clerk & Council $ 449,398 $ 437,860 $ 264,534 $ 173,326 60.4% Mayor, City Manager & Human Resources 1,114,559 1,118,585 785,133 333,452 70.2% Police & Police Extra Duty 12,934,263 12,765,597 9,284,418 3,481,179 72.7% Public Services 4,572,479 4,434,605 3,121,767 1,312,838 70.4% Central Services 2,591,102 2,541,698 1,879,903 661,795 74.0% Planning & Inspections 2,056,196 1,909,680 1,260,476 649,204 66.0% Finance, Info Tech & Customer Services 2,678,375 2,629,840 1,920,144 709,696 73.0% Library & Recreation 2,038,715 1,977,958 1,380,807 597,151 69.8% Fire Department 722,865 710,814 538,097 172,717 75.7% Assessor 680,736 611,925 305,228 306,697 49.9% Debt Service 442,319 442,319 442,319 - 100.0% Insurance 500,000 515,000 383,336 131,664 74.4% Retirees' Health Care 953,987 906,187 695,219 210,968 76.7% Street Lights 985,000 985,000 722,118 262,882 73.3% Transfer to CDBG 11,000 11,000 - 11,000 0.0% Provision for Uncollectibles 10,000 10,000 10,000 - 100.0% Transfers Out Capital Asset Reserve 200,000 200,000 200,000 - 100.0% Capital Projects Fund 1,884,497 1,044,184 690,000 354,184 66.1% Budget Bal-Working Capital 2,720,348 2,832,762 - 2,832,762 0.0% Total $ 37,545,839 $ 36,085,015 $ 23,883,499 $ 12,201,516 66.2% Reserve Balances Contingency $ 679,754 $ 717,211 $ 739,723

4 of 8 City of Dover Finance Department Monthly Report – March 2009 Water/Wastewater Fund Summary Revised 75% of Budget Budget YTD Balance Budget Revenue Beginning Bal-Water $ 449,977 $ 782,546 $ 782,546 $ - 100.0% Beginning Bal-Wastewater 643,949 613,583 613,583 - 100.0% Beginning Bal-Kent Co Sewer Adj. (364,750) (545,326) (545,326) - 100.0% Water Fees 4,386,862 4,299,000 3,107,370 1,191,630 72.3% Water Tank Leases 250,275 250,275 243,574 6,701 97.3% Wastewater Fees 2,533,686 2,495,000 1,766,823 728,177 70.8% Impact Fees - Water 196,000 125,000 81,200 43,800 65.0% Impact Fees - Wastewater 712,500 630,000 534,924 95,076 84.9% Transfer from Capital Asset Reserve Wastewater 200,000 - - - 0.0% Kent County Treatment Fees 4,307,001 3,910,369 2,808,881 1,101,488 71.8% Miscellaneous 165,000 146,000 117,272 28,728 80.3% Total $ 13,480,500 $ 12,706,447 $ 9,510,847 $ 3,195,600 74.9% Expenses Engineering & Inspection $ 705,585 $ 700,372 $ 514,387 $ 185,985 73.4% Water 496,569 473,292 314,998 158,294 66.6% Water Treatment Plant 1,377,268 1,347,238 1,073,077 274,161 79.7% Wastewater 1,222,541 1,105,809 783,842 321,967 70.9% Water Meter Reading 73,577 72,816 51,514 21,302 70.7% Construction & Inspection 516,094 510,343 322,218 188,125 63.1% Kent County Treatment Fees 3,644,430 3,435,430 2,588,946 846,484 75.4% Retiree’s Health Care 128,515 119,455 90,097 29,358 75.4% Debt Service - Arbitrage Payment - 71,436 71,436 - 100.0% Debt Service 835,600 835,600 644,736 190,864 77.2% Intrafund Services 1,320,565 1,302,782 859,763 443,019 66.0% Transfers Out General Fund 564,810 564,810 564,810 - 100.0% Water/Wastewater I & E Fund 700,000 700,000 700,000 - 100.0% Impact Fee Reserve 378,260 264,260 - 264,260 0.0% Budget Bal-Working Capital - Water 638,998 867,310 - 867,310 0.0% Budget Bal-Working Capital - WW 579,867 405,881 - 405,881 0.0% Budget Bal-Working Capital - KSA 297,821 (70,387) - (70,387) 0.0% Total $ 13,480,500 $ 12,706,447 $ 8,579,824 $ 4,126,623 67.5% Reserve Balances Contingency-Water $ 115,541 $ 118,545 $ 117,964 Contingency-Wastewater $ 130,291 $ 132,026 $ 131,898 Impact Fee Reserve - Sewer NO BUDGET NO BUDGET $ 3,411,248 Bond Coverage Ratio (Covenant 1.20) 2.99 2.61 2.55

5 of 8 City of Dover Finance Department Monthly Report – March 2009 Electric Revenue Fund Summary Revised 75% of Budget Budget YTD Balance Budget Revenue Beginning Balance $ 6,816,609 $ 10,680,522 $ 10,680,522 $ - 100.0% Sales to Customers 98,527,100 98,527,100 75,759,531 22,767,569 76.9% Utility Tax 1,763,500 1,763,500 1,339,204 424,296 75.9% Weyandt Hall Rents 186,816 186,816 186,087 729 99.6% Miscellaneous Revenues 3,228,600 1,777,867 1,343,461 434,406 75.6% Reimbursement of Bond Issuance Costs - 222,690 - 222,690 0.0% Intrafund Service Receipts Water/Wastewater 263,353 263,898 144,543 119,355 54.8% Total $ 110,785,978 $ 113,422,393 $ 89,453,348 $ 23,969,045 78.9% Expenses Power Supply & Generation Power Supply $ 63,410,077 $ 63,410,077 $ 43,164,125 $ 20,245,952 68.1% Power Supply Management/Incentive 2,788,808 2,788,808 2,243,295 545,513 80.4% Capacity Charges 10,692,738 10,692,738 7,901,962 2,790,776 73.9% PJM Charges - Load 3,510,195 3,510,195 5,454,900 (1,944,705) 155.4% Total Power Supply 80,401,818 80,401,818 58,764,282 21,637,536 73.1% Plant Operations 5,921,646 5,921,646 3,782,234 2,139,412 63.9% Generation Fuels 2,382,179 2,382,179 1,423,522 958,657 59.8% Capacity Credits (9,265,997) (9,265,997) (6,798,282) (2,467,715) 73.4% PJM Credits (2,552,753) (2,552,753) (1,511,971) (1,040,782) 59.2% Total Generation (3,514,925) (3,514,925) (3,104,497) (410,428) 88.3% Total Power Supply & Plant 76,886,893 76,886,893 55,659,785 21,227,108 72.4% Electric Operating Divisions Transmission/Distribution 3,680,134 3,631,559 2,584,957 1,046,602 71.2% Electrical Engineering 1,668,347 1,634,201 989,002 645,199 60.5% Administration 662,515 649,062 447,656 201,406 69.0% Meter Reading 293,494 290,176 204,283 85,893 70.4% Systems Operations 553,954 575,443 436,902 138,541 75.9% Contractual Services 2030 Committee 300,000 300,000 182,738 117,262 60.9% Utility Tax 1,763,500 1,763,500 1,339,204 424,296 75.9% Interest on Deposits 42,000 54,500 41,621 12,879 76.4% Retirees Health Care 557,727 519,999 363,111 156,888 69.8% Accounts Receivable Write-Offs 135,000 135,000 135,000 - 100.0% Green Energy Payment to DEMEC 137,600 137,600 103,335 34,265 75.1% Debt Service 3,431,323 4,055,023 2,993,012 1,062,011 73.8% Bond Issuance Costs - 222,690 222,690 - 100.0% Intrafund Services 3,704,510 3,644,549 2,543,443 1,101,106 69.8% Inventory write-offs 175,000 175,000 175,000 - 100.0% Transfers Out Electric Improvement & Extension Fund 1,684,000 1,684,000 1,684,000 - 100.0% General Fund 6,758,100 6,758,100 6,758,100 - 100.0% Budget Bal. - Work. Capital 8,351,881 10,305,098 - 10,305,098 0.0% Total $ 110,785,978 $ 113,422,393 $ 76,863,839 $ 36,558,554 67.8% Reserve Balances Contingency Reserve $ 907,332 $ 924,869 $ 922,236 Insurance Reserve $ 376,255 $ 383,502 $ 382,442 Rate Stabilization Reserve $ 2,508,562 $ 2,556,265 $ 2,549,041 Bond Coverage Ratio (Covenant 1.25) 1.51 1.63 1.72 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Lights) 747,193 744,932 558,416 Sales per MWh $ 134.223 $ 134.631 $ 138.067 Purchased/Generated MWh 788,808 782,081 574,859 All In MWh Supply & Generation $ 97.472 $ 98.311 $ 96.823

6 of 8 City of Dover Finance Department Monthly Report – March 2009 General Capital Project Fund Summary Revised 75% of Budget Budget YTD Balance Budget Revenue Beginning Balance - Projects $ 185,000 $ 811,017 $ 811,017 $ - 100.0% Transfer from General Fund for Projects 1,884,497 1,044,184 690,000 354,184 66.1% Recreation Grant 440,000 468,500 67,262 401,238 14.4% State Grant - 600,000 122,974 477,026 20.5% (1) Gifts/Donations - - 1,564 (1,564) 0.0% Transfer from Library Reserve 1,200,000 600,000 168,458 431,542 28.1% Transfer from Parkland Reserve - 40,000 - 40,000 0.0% Interest Earnings 65,000 65,000 6,773 58,227 10.4% Income from Sale of Assets - - 34,481 (34,481) 0.0% Total $ 3,774,497 $ 3,628,701 $ 1,902,529 $ 1,726,172 52.4% Expenditures Fire $ 296,210 $ 312,533 $ 288,201 $ 24,332 92.2% Grounds Maintenance 109,500 210,413 178,245 32,168 84.7% Library 1,200,000 1,200,000 421,663 778,337 35.1% Recreation 500,000 595,704 139,268 456,436 23.4% Life Safety 4,200 4,200 4,042 158 96.2% Police 346,126 127,628 39,970 87,658 31.3% Streets 704,170 295,922 94,447 201,475 31.9% Sanitation 315,000 315,000 116,000 199,000 36.8% Information Technology 110,915 87,704 2,704 85,000 3.1% Public Services - Administration 38,380 38,193 27,615 10,578 72.3% Facilities Management 140,000 75,000 34,817 40,183 46.4% Central Services 9,996 25,996 25,110 886 96.6% (1) (1,564) Transfer to Library Reserve - - 1,564 0.0% Budget Balance - Projects - 340,408 - 340,408 0.0% Total $ 3,774,497 $ 3,628,701 $ 1,373,646 $ 2,255,055 37.9% Reserve Balances Capital Asset Replacement Reserve NO BUDGET NO BUDGET $ 240,293 Library Reserve $ 2,691,250 $ 2,709,400 $ 3,729,053 Parkland/Recreation $ 113,162 $ 192,735 $ 234,049 (1) Donations for the library.

7 of 8 City of Dover Finance Department Monthly Report – March 2009 Water/Wastewater Improvement & Extension Fund Summary Revised 75% of Budget Budget YTD Balance Budget Revenue Beginning Balance-Water $ 912,621 $ 1,446,695 $ 1,446,695 $ - 100.0% Beginning Balance-Wastewater 915,232 713,799 713,799 - 100.0% Beginning Balance-Bond Proceeds-Wastewater 11,260,300 - - - 0.0% State Grant (Homeland Security) & Other - 140,000 - 140,000 0.0% Income from Sale of Assets - - 17,090 (17,090) 0.0% Interest Earned 36,000 36,000 88,924 (52,924) 247.0% Transfer from Water Operating Fund for Water 500,000 500,000 500,000 - 100.0% Transfer from Wastewater Operating Fund for Wastewater 200,000 200,000 200,000 - 100.0% Transfer from Capital Asset Reserve Water - 1,000,000 500,000 500,000 50.0% Transfer from Capital Asset Reserve Wastewater - 500,000 500,000 - 100.0% Transfer from Impact Fee Reserve - 644,217 - 644,217 0.0% Total $ 13,824,153 $ 5,180,711 $ 3,966,508 $ 1,214,203 76.6% Expenses Engineering & Inspection $ 15,445 $ 15,445 $ 16,247 $ (802) 105.2% Water 3,058,450 2,636,572 823,035 1,813,537 31.2% Wastewater 4,632,150 1,451,053 402,450 1,048,603 27.7% Water Construction 29,000 29,000 26,666 2,334 92.0% Budget Bal-Working Capital - Water 4,661,248 431,400 - 431,400 0.0% Budget Bal-Working Capital - WasteWater 1,427,860 617,241 - 617,241 0.0% Total $ 13,824,153 $ 5,180,711 $ 1,268,398 $ 3,912,313 24.5% Reserve Balances Capital Asset Replacement - Water $ 1,043,553 $ 198,742 $ 702,697 Capital Asset Replacement - Wastewater $ 493,571 $ 64,113 $ 64,114

8 of 8 City of Dover Finance Department Monthly Report – March 2009 Electric Improvement & Extension Fund Summary Revised 75% of Budget Budget YTD Balance Budget Revenue Beginning Balance $ 10,923,712 $ 1,870,644 $ 1,870,644 $ - 100.0% Beginning Balance Bond Proceeds - 302,327 302,327 - 100.0% Bond Proceeds - 15,293,600 20,068,735 (4,775,135) 131.2% Interest Earnings 113,037 113,037 35,651 77,386 31.5% Transfer from Electric Revenue Fund 1,684,000 1,684,000 1,684,000 - 100.0% Transfer from Depreciation Fund 2,000,000 2,000,000 - 2,000,000 0.0% Transfer from Future Capacity Reserve 3,000,000 - - - 0.0% State Reimbursement for Projects 805,558 805,738 - 805,738 0.0% Income from Sale of Assets - - 107,754 (107,754) 0.0% DEMA Grant for Security System 50,000 50,000 - 50,000 0.0% Green Energy Grant for Photovoltaic System - 65,820 - 65,820 0.0% Total $ 18,576,307 $ 22,185,166 $ 24,069,111 $ (1,883,945) 108.5% Expenses Power Plant $ 2,690,000 $ 3,370,555 $ 2,061,508 $ 1,309,047 61.2% Transmission/Distribution 933,500 932,698 728,594 204,104 78.1% Electrical Engineering 9,556,887 15,042,107 7,518,792 7,523,315 50.0% Budget Bal. - Work. Capital 5,395,920 1,461,548 - 1,461,548 0.0% Budget Bal. Bond - Work. Capital - 1,378,258 - 1,378,258 0.0% Total $ 18,576,307 $ 22,185,166 $ 10,308,894 $ 11,876,272 46.5% Reserve Balances Depreciation Reserve $ 7,394,904 $ 7,701,763 $ 9,730,184 Future Capacity Reserve $ 5,420,692 $ 8,640,651 $ 8,703,299

Dover Police Department Monthly Report To Mayor & City Council “To Protect and Serve” March 2009

April 9, 2009 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the report on Police Department activities for the month of March 2009: COMPLAINTS Total complaints received through March 31st, 8,000 6,850 7,135 6,942 7,085 numbered 6,264. This is a decrease of 821 6,264 complaints over the same time period for last year. 6,000 4,000 2,000 0 2005 2006 2007 2008 2009 CRIMINAL INVESTIGATIONS 20 Cases Reported in 12 March 10 Cases Cleared in 6 6 March 5 Cases Cleared from 1 2 2 Previous Months 0 0 0 Burglary Robbery Rape

Report to Mayor and Council March 2009 Page 2 QUALITY OF LIFE TASK SECTION ENFORCEMENT ACTION ARRESTS ABANDONED VEHICLES 1 ALCOHOL VIOLATIONS 16 ASSIST OTHER 67 WARRANTS ON FILE 0 BIKE ON SIDEWALK 1 CITY PARK VIOLATIONS 3 CRIMINAL ARRESTS 37 DRUG RELATED ARRESTS 22 LOUD MUSIC 13 MISCELLANEOUS VIOLATIONS 6 PARKING VIOLATIONS 14 COLLECTION OF DELINQUENT DCO’S 0 PEDDLER 0 PROSTITUTION 0 WANTED CHECKS/CPC’S 35 WARNINGS/TRAFFIC ARRESTS 168 FUGITIVE 43 TOTAL ARRESTS 426 TRAFFIC ARRESTS 8,000 The department issued 5,417 traffic citations through this 5,417 reporting period. This is an increase of 727 citations over 6,000 4,663 4,696 4,690 the number issued during the same period last year. 4,101 4,000 2,000 0 2005 2006 2007 2008 2009 TRAFFIC CRASHES 600 532 511 492 452 451 Through March 31st, Dover Police investigated 451 traffic crashes. This is a decrease of 1 traffic crash investigated during 400 the same period last year. 200 0 2005 2006 2007 2008 2009

Report to Mayor and Council March 2009 Page 3 911 CENTER 20% During the month of March, our 911 Center handled a total of 9,727 calls averaging 314 calls per day. 911 Calls Dispatchers handled 1,990 calls on the 911 lines, an average of 65 calls per day. Administrative Calls 80% CITY ORDINANCE SUMMONS 3,000 2,668 2,371 2,321 2,302 st 2,400 2,010 Through March 31 , we issued 1,859 city ordinance 1,857 1,859 1,708 1,771 summons, a decrease of 462 summons over March of last 1,800 year. *Note: of those summonses issued in March, 22 1,459 were issued for handicapped parking violations, 19 for fire 1,200 lane parking violations, 14 for false alarms (13 for 3-5 alarms, 1 for 6-9 alarms, 0 for 10-15 alarms, and 0 for 16 600 or more alarms) and 22 for noise violations (15 for vehicle violations and 7 for residence violations). 0 2005 2006 2007 2008 2009 ISSUED PAID Listed below are the major crimes and activities that occurred during the month of March: ¾ The Criminal Investigations Unit is currently investigating four different burglaries which occurred during the month of March 2009. The burglaries are all residential and have occurred throughout the city and not specifically in one district or another. Locations of the crimes include Woodcrest Drive, Wilson Drive, Harrison Drive, and South Bay Road. When committing these crimes, the subjects involved removed money, electronics and jewelry from the homes before fleeing undetected. The investigation continues into the crimes and arrests are anticipated. ¾ Additionally, the Criminal Investigations Unit investigated two domestic related burglaries, where the victim in both cases was confronted inside their home and assaulted by their estranged partner. These burglaries occurred on West Loockerman Street and West North Street and in both cases arrests have been made. ¾ Dover Officers responded to a large fight complaint at the Loockerman Exchange Rest and Bar during the early morning hours of Wednesday, March 11, 2009. Because of the number of disorderly bar patrons involved the police department required the assistance of additional police officers from jurisdictions throughout Kent County to help disperse the crowd. Officers from Delaware State University, Delaware State Police, Harrington, Camden, and Cheswold responded to our request for assistance. Four subjects were arrested because of fighting and other disorderly behavior. Two officers, one from Camden and one from Dover were injured during the melee.

Report to Mayor and Council March 2009 Page 4 Major crimes and activities that occurred during the month of March continued: ¾ The Criminal Investigations Unit is currently investigating 6 robberies which occurred throughout the City of Dover. Five of the six occurred at businesses and the other at an ATM located on S. Bradford Street. In all six cases, the subject produced a handgun and demanded money from the victim. These robberies occurred at the Cash Advance in the Dover Mart Shopping Center, Stop and Shop on Walker Road, Dot Discount on Independence Blvd, Great China Rest on Walker Road, ATM at Wachovia Bank on S. Bradford Street and the alley at the rear of River Road in Capitol Green. The incident at the Cash Advance in the Dover Mart Shopping Center has been cleared and arrests have been made. ¾ The Drugs, Vice, & Organized Crime Section continues to conduct investigations into illegal drugs sales throughout the city. Two search warrants were conducted in Capitol Green involving two homes on River Road. As a result of the search warrants, crack cocaine, ecstasy pills and drug paraphernalia was seized. Several Arrests have been made. ¾ On Tuesday, March 24, 2009, the Drugs, Vice, & Organized Crime Section arrested a man in possession of 487 grams of marijuana after he delivered it to undercover police officers. Following his arrest a search warrant was conducted at his home and an additional 32 grams of marijuana was found. ¾ The Dover Police Department is pleased to announce it has met the requirements of a highly regarded and broadly recognized body of law enforcement standards, and was accredited for the fourth time by the Commission on Accreditation for Law Enforcement Agencies Inc. (CALEA) on March 21, 2009. Members of the department, accompanied by Mayor Carey, were presented this prestigious award while attending the conference in Raleigh, NC. Respectfully Submitted, Jeffrey Horvath Chief of Police

Monthly Report March 2009 Office of City Assessor

Assessor’s Office Major Updates Jan‐08 Feb‐09 Mar‐09 Assessment Change ‐ $ 757,060 $2,961,300 $7,852,280 Residential Sales Ratio Report Sales in Study Total Assessed Value Total Sale Price Ratio PRD 14 $2,292,800 $2,541,538 90.21 1.06 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Assessor’s Office Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All deeds from 2006 through current day are scanned and attached to our software. City Wide Revaluation ‐ Data collectors are visiting neighborhoods verifying existing information and acquiring new data. (Please see attached Project Status report form Tyler Technologies) Staff ‐ City Assessor has attended the “National USPAP Update” seminar, which is part of the continued education.

APR 27. 2009 CITY OF DOVER PAGE: 1 09:15 AM SALES RATIO REPORT CA324 ARID NEHD LUC ADDRESE UNITS STYLE YRBL1 STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE AS ED05-067.14-01-44.00 20 R10 82 BALTUSROL RD 5 1973 2 1924 B VG 201,100 07-MAR-09 220,000 .914 ED05-067.16-01-46.00 11 134 218 208 441 213 211 118 506 105 912 148 1404 606 R10 MEETING CAROLINE JANEKA GORDON HANCOCK ROSS FALMOUTH AMERICAN BEUVALE STATE BETH R20 N SNEW THAMES PL ST STLN DR LN HOUSE STWAY AVEPL AVE LN 14 1963 1.AV 1344 1818 972 1320 1864 954 1546 1760 2036 2650 2432 1107 1.5VG .813 G 352 2 06-MAR-09 30-MAR-09 GD .791 .926 67,600 .867 076 11-MAR-09 1 2657 C+ .891 .738 .659 .988 27-MAR-09 24-MAR-09 .912 1.510D B 10-MAR-09 31-MAR-09 20-MAR-09 41,300 115,500 129,500 152,200 176,400C+ 203,500 72,100 22,300 18,300 188,800 191,600 114,400 01,700 142,000 50,000 192,500 139,900 260,638 67,000 210,000 225,000 245,000 125,000 306,000 155,000 23 ED05-067.16-02-97.00 2008 1988 1960 1974 1996 2009 1998 1955 1948 1992 1985 1 5 22 867 1 5 ED05-067.18-03-84.00 1 ED05-068.15-03-40.00 14 ED05-068.17-03-56.00 3 ED05-075.08-01-35.00 1 ED05-076.03-04-58.00 6 ED05-076.05-01-49.00 1 ED05-076.08-02-46.00 14 ED05-076.13-01-55.00 13 ED05-076.20-01-57.00 16 LC05-058.17-04-53.00 14 LC05-058.18-01-91.00 14 \

Tyler Technologies. Inc. CLT Appraisal & Tax Solutions tyler TECHNOLOGIES 12 Goose Lane Tolland, Connecticut 06084 (p) 800.273.8605 (I) 860.872.9526 www.tylertech.com "-,vIEMO PROJECT STATUS DOVER, DE To: Cheryl Russell, Assessor From: Steve Beccio - Project Supervisor Date: 3/13/2009 Staff currently assigned: Project Supervisor: Steve Beccio Crew Chief: David Stevens Clerical Support: Lisa Jennie; Nicole Colbert Data Collectors: Andre Coleman, Diane Edwards, Thomas Horn, Clyde McIntyre, John Mereider, John Wilson. PROJECT START UP . Refer to Status Rpts 1/16/09 and 1/30/09. F')ffice space . ",---"fie Assessor has provided Tyler/CLT office space within the Assessor's office. Address: Tyler Technologies/CLT C/O City of Dover Assessor's Office P.O. Box 457 Dover, DE 19903 Phone: 302-760-4927 Fax: 302-736-4450 Photo2raphv Facet Technologies began gathering images on 3/11/2009; anticipating three or four days to complete. Routin2 All maps have been routed and routing numbers have been entered into an Excel spreadsheet for importing into IAS Total: (11,753). Planned units to date: (11,757).

tYterworks. Public Information All pre list infonnation mailers have been printed; (6,372) have been mailed as indicated in the chart below. MAP II 0 261219 297 263 283 12 13457086 180 2344 167.17 72 197 2 967.07 130 8969 76 68 5 65 34 0 2 13 6161278 77.07 848 9 2403 198 93 14 95 1 7.18 76.05 76.06 77.134 6 70 .00 228 .19 03 .12 .01 .17 .09 68.20 .07 .10 76.08 68.15 495 200 376.11 5 40 10 4 5.05 .20 OUTTOTAL OUT STATE OUT STATESTATE TOTAL STATE IN IN IN Residential Data Collection: As of 3/12/09; (3924) first calls had been made. Planned units to date: (1750). Total Refusals: 103 8% of Contact Interior Refusals(Interior Infonnation & Exterior): 591 45% of Contact Interior Refusals(No Interior Infonnation & Exterior): 45 3% of Contact Interior Inspections: 570 44% of Contact Estimated: 393 Vacant Bldg.: 128 No One at Home: 2615 66% of the time. mtact: 1309 34% of the time.

~)ata Entry: As of3/13/09; (2,008) properties had been entered into the IAS World 2009 file. Planned units to date: (1,575). Action Items • Continue Residential Data Collection. • Finalize Office QC procedures • Complete Commercial Data Collection Manual • Monitor resolution of GIS/ IAS parcel ID mismatch. • Begin Commercial data collection. Sincerely, Steve Beccio, Project Supervisor CC: PMF EHF PM TLP

! Tyler Technologies. Inc. tyler TECHNOLOGIES L ~ 12 Goose Lane Tolland, Connecticut · 06084 (p) 800.273.8605 ClT Appraisal & Tax Solutions (I) 860.872.9526 www.tylertech.com _ ---.v1EMO PROJECT STATUS DOVER, DE To: Cheryl Russell, Assessor From: Steve Beccio - Project Supervisor Date: 3/27/2009 Staff currently assigned: Project Supervisor: Steve Beccio Crew Chief: David Stevens Clerical Support: Lisa Jennie; Nicole Colbert Data Collectors: Andre Coleman, Diane Edwards, Thomas Horn, Clyde McIntyre, John Mereider, John Wilson. PROJECT START UP . Refer to Status Rpts 1/16/09 and 1/30/09. f)ffice space ~l1e Assessor has provided Tyler/CLT office space within the Assessor's office. Address: Tyler Technologies/CL T C/O City of Dover Assessor's Office P.O. Box 457 Dover, DE 19903 Phone: 302-760-4927 Fax: 302-736-4450 Photo2raphy Facet Technologies has reported completing image gathering. They will be sending a hard drive with all images to the Dover office. Routin2 All maps have been routed and routing numbers have been entered into an Excel spreadsheet for importing into IAS Total: (11,753). Planned units to date: (11,757).

tyleruJorkJ. Public Information All pre list infoTIllation mailers have been printed; (7,741) have been mailed as indicated in the chart below. &,61:18~ 76.11 , ~" ,"" l -.~~'"= ~~ ,~'~''''mI~ ,u·, , 86.00 •••••.. _.:~66.00~' 67..07~ ~76.05 68.19 ., ~ 77.07 ~~76:20~ ft8~f2~ :F7~~;i~1'i 76.05 iU-~~I" MAP 77.10 ~1;7~18" STATE 57.17 • TOTAL .,.:~ '~~~~~ 76.07I• '" "",, ".Ir1"">' ''''161'' 0-42169 "~3 """""'4','" " II;' ON" " I " w 238 457 66~ 089 197 ,..0 OUT r ,~ 297 168 12 ",4 ',3 ';'-' I"176 169 ,:~ 97 11 632 200 498 219 OUT •• ~ "" 15 12 72 18" 5 ,6404 5' 86 118 5 128 64 540 10 13 0' 836 ,"7 "'95 10 2 37 85 63 '''''"",9 •~ 87 2929 6 13' STATE t""1582 9 STATE 077;H3> 67.00 5 319 ''," 7 2"", 8' ""'3'" •••. r/I!(171 STATE 14 ~"o{;"- 76.10 116 85.08 83 3 ' 1'" E :;:68.10~ 134 .;f~99;99· .57.0o'~ 17298 10 21 30 36 ~ 77.09 2' 77.11 76.06 77.13 08·· r;:'$':}'~ 8.17ii..•• "',,, 6 68.00 ",'",' 56.20: t""" 67:1'l:<: IN 94"" 268,~,,:!i' . '0(, :: ,,~ ',,""76.08 .,.,. .,,' IN IN'" i. !~ , ~...;. .. '~'f~.~ " ~5:00.,

t y Ie r 'lV 0 r k s. ~ .esidential Data Collection: As of 3/27/09; (5,124) first calls had been made. Planned units to date: (2550). Total Refusals: 111 ofof 3% 47% 7% Contact ofof Contact 31% 56% 43% Contact Contact of the time. time. 683 746 523 Interior Refusals(Interior Information & Exterior): 1588 48 2869 144 Interior Refusals(No Interior Information & Exterior): Interior Inspections: Estimated: Vacant Bldg.: No One at Home: Contact: Commercial and Exempt Data Collection: To begin Sat. 2/28/2009. Data Entry: As of 3/27/09; (3,179) properties had been entered into the IAS World 2009 file. Planned units to date: (2,450). ction Items '------- • Continue Residential Data Collection. • Begin sales verification. • Complete Commercial Data Collection Manual • Monitor resolution of GIS/ IAS parcel ID mismatch. • Continue Commercial data collection. Sincerely, Steve Beccio, Project Supervisor CC: PMF EHF PM TLP

CITY MANAGER’S MONTHLY REPORT March 2009 City Manager’s Monthly Report, March 2009

Customer Services 1,169 payments were processed online or by telephone as of March 31, 2009. Budget and Program Development Continued draft budget review meetings with departments. Participated in teleconference on Economic Stimulus Funds for Local Governments. Attended GFOA webinar regarding Performance Measurement and Management. Human Resources Employee survey conducted through the NRC has been completed. Information Technology New & improved intranet site on‐line for employee use. Parks, Recreation, & Library Annual Youth in Government day hosted at City Hall. Twenty‐three students from Dover High, Caesar Rodney High, St. Thomas Moore and Campus Community High School participated. “In Harmony” concert recorded 125 citizens in attendance. The Library recorded 829 people attending 22 children’s programs. Public Services “Soft” roll‐out of curbside recycling program continues. 4,743 new accounts have been created as of March 31, 2009. Public Utilities Water Distribution System Flushing was completed in 15 days as opposed to the advertized 17 day schedule. City Manager’s Monthly Report, March 2009 2

CENTRAL SERVICES Fleet Operations & Maintenance Costs Items on Hand with no Usage over 36 Months $100,000 140 $1,000,000 $90,000 120 $80,000 $800,000 Total Work Orders $70,000 100 Total Dollars $60,000 80 $50,000 $600,000 $40,000 60 $30,000 40 $400,000 $20,000 20 $10,000 $0 0 $200,000 M ar Apr M ay Jun Jul Aug Sep Oct Nov Dec Jan Feb M ar Mar- Apr- May- Jun- Jul- Aug- Sep- Oct - Nov- Dec- Jan- Feb- Mar- 08 08 08 08 08 08 08 08 08 08 09 09 09 08 08 08 08 08 08 08 08 08 08 09 09 09 Total Dollars Tot al Work Orders Electric Water General Work Orders: 103 Electric: $596,227.49 Fleet Maintenance: $5,148.43 (excludes Melvin’s Sunoco) Water: $ 25,531.78 Fuel: $27,000.07 General: $ 46,093.21 Stock Purchases by Fund Warehouse Stock $4,500,000 2,700 $425,000 2,600 $4,000,000 2,500 Total Line Items $325,000 2,400 Total Dollars $3,500,000 2,300 $225,000 2,200 $3,000,000 2,100 2,000 $125,000 $2,500,000 1,900 1,800 $25,000 $2,000,000 1,700 M ar- Apr- M Jun- Jul- Aug- Sep- Oct - Nov- Dec- Jan- Feb- M ar- M ar Apr M ay Jun Jul Aug Sep Oct Nov Dec Jan Feb M ar 08 08 ay- 08 08 08 08 08 08 08 09 09 09 08 08 08 08 08 08 08 08 08 08 09 09 09 08 Elect ric Wat er General Tot al Dollar Value Tot al Line Items Electric: $94,866.02 Total Dollar Value: $3,563,129.21 Water: $ 1,259.56 Total Line Items: 1,892 General: $11,353.08 Major Program Updates MEASURE FYTD ‐ MARCH 2009 FYTD ‐ MARCH 2008 DIFFERENCE Issue Effectiveness (>90%) How often the warehouse has what cus‐ 99.8% 99.8% ‐ tomers need when it’s needed. [issues / (issues + back orders)] * 100 Turn Over Rate (4‐5 per yr.) Indicates that the material stocked is the 1 every 20.69 years 1 every 11.64 years 9.05 years material being used. Bids for non‐inventory items converted to 30 of 32 Bids 37 Bids purchase orders within timeframe ‐0.3% 93.7% 94% (Quantity and Percentage) Sealed bids prepared, received & distrib‐ 39 of 41 Bids 51 Bids uted within 7 working days of receipt 34% 95.1% 61% (Quantity and Percentage) Scheduled Preventative Maintenance 26 of 29 12 of 28 appointments being kept. (Quantity and 48.5% 89.7% 42.8% Percentage) Mail receiving lowest discounted rate 33,436 pieces 30,123 pieces 1.5% (Quantity and Percentage) 97.3% 95.7% Routine work orders completed within 5 36 40 2.07% days (Quantity and Percentage) 97.3% 90.9% Emergency work orders completed within 6 work orders completed 1 work order completed ‐ 2 days (Quantity and Percentage) 100% 100% 3 City Manager’s Monthly Report, March 2009

CUSTOMER SERVICES WORK ORDERS PROCESSED EXTENSIONS OF CREDIT 1000 893 3,500 3,164 900 720 708 800 653 682 665 685 3,000 649 632 700 567 535 2,018 1,878 2,500 1,827 600 1,759 1,795 1,784 1,664 1,582 1,608 1,581 1,519 500 356 352 1,382 2,000 400 1,500 300 1,000 200 500 100 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2008 2008 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 Write‐Offs / Electric & Trash Bills The electric write‐off for outstanding electric bills with dates ranging mainly from January 2007 until March 2007 . The proposed write‐ off of $46,973.41 includes $160.42 from accounts that filed for bankruptcy. The $46,973.41 is the third write‐off for Fiscal 2009 and is .24 percent of the revenue ($19,876,401) for the write‐off period. In other words, the City collected 99.76% of all bills for the write‐off period. For every $100 dollars of revenue the City billed in the write‐off period, $0.24 was not collected. This electric write off includes Farm Fresh grocery store's uncollected balance of $29,467.70. The trash write‐off for o utstanding trash bills with dates ranging mainly from January 2007 until March 2007. The proposed write‐off of $473.80 includes $0.00 from accounts that filed bankruptcy. The $473.80 is the second write‐off for Fiscal 2009 and is .17 percent of the revenue ($278,329) for the write‐off period. In other words, the City collected 99.83% of all bills for the write‐off period. For every $100 of revenue the City billed in the write‐off period, $0.17 was not collected. According to the APPA, the industry standard for collections among publicly held utilities of similare size is 99.74% of total electric revenue. The accounts are currently assisgned to our collection agency and will remain there even when they have been written off. A complete list of accounts is available upon request. FY2009 FY2008 Major Program Updates Mar 2009 Mar 2008 Difference Year‐to‐Date Year‐to‐Date Number of Customers Served 23,451 N/A ‐ 233,064 N/A Final Bills 701 634 67 6,497 6,088 Estimated Bills 158 143 15 1,429 1,345 Penalties Posted $ 17,548 $ 16,458 $ 1,090 $ 159,518 $ 140,713 Extensions of Credit ‐ Amount Extended $ 241,114 $ 181,986 $ 59,128 $ 1,518,673 $ 1,263,251 Balance Transfers $ 5,618 $ 2,077 $ 3,541 $ 124,894 $ 45,041 Utility Collections $ 39,072 $ 15,707 $ 23,365 $ 446,756 $ 262,353 Special Assessments $ 189 $ ‐ $ 189 $ 2,612 $ 1,647 Miscellaneous Billings $ 77,863 $ ‐ $ 77,863 $ 543,194 $ 96,466 CNP through Disconnect Collars 16 29 ‐13 244 227 Court Cases ‐ ‐ ‐ ‐ ‐ Tamperings 2 ‐ 2 35 4 Taxes Levied $ 6,589 N/A ‐ $ 195,564 N/A Billing Adjustments $ 608 N/A ‐ $ (394) N/A Total Taxes Collected $ 245,843 N/A ‐ $ 1,394,957 N/A Taxes Outstanding $ 419,456 N/A ‐ $ 3,817,972 N/A Payments in Lieu $ 1,500 N/A ‐ $ 58,302 N/A Billing Accuracy (on schedule billings) 99.0% N/A ‐ 99.0% N/A Bills Published on Schedule 99.9% N/A ‐ 99.9% N/A Meters Read on Schedule 99.9% N/A ‐ 99.9% N/A Customer Satisfaction Rating 99.7% N/A ‐ 99.7% N/A Deliquent Accounts Collected 99.8% N/A ‐ 99.8% N/A City Manager’s Monthly Report, March 2009 4

HUMAN RESOURCES Cus tomer Servi ce Conta cts Pa yrol l Hours 800 9,000 700 8,000 600 7,000 500 6,000 400 5,000 300 4,000 200 3,000 100 2,000 0 1,000 0 Mar Apr May Jun Aug Sep Oct Nov Dec Jan Feb Mar Jul 08 08 08 08 08 08 08 08 08 08 09 09 09 Mar Apr May Jun Aug Sep Oct Nov Dec Jan Feb Mar Jul 08 Cit izens Assist ed 146 116 97 130 114 79 173 112 43 30 25 20 25 08 08 08 08 08 08 08 08 08 09 09 09 Employees Assist ed 263 82 201 60 56 43 39 52 79 65 75 37 70 Overtime 2,424 1,088 1,283 1,680 1,656 1,906 1,785 1,463 1,808 1,564 3,293 1,556 1,412 Applicat ions Processed 69 239 408 269 364 122 373 174 1 0 0 35 0 Sick 3,204 1,693 1,354 1,019 1,343 2,639 1,482 1,508 1,903 2,018 4,832 2,173 3,320 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Category Total 08 08 08 08 08 08 08 08 08 08 09 09 09 Caucasian 334 336 331* 334 334 338 338 338 342 343 345 344 343 N/A Minorities 66 66 61* 62 62 63 65 64 64 64 61 60 59 N/A Hired 1 4 4 6 2 5 3 1 5 1 2 1 ‐ 35 Terminated/Resigned/ 5 2 1 2 2 ‐ 1 2 1 ‐ 2 3 2 24 Retired Promoted 2 ‐ 2 2 5 2 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 13 Jobs Posted 10 6 2 4 5 3 2 1 1 ‐ ‐ 1 ‐ 35 Workers Comp. Injuries ‐ 2 4 3 2 2 1 6 13 4 2 3 6 48 Workers Comp. Hours 311 198 178 37 8 79 ‐ 2 67 553 385 64 17 1,899 Insurance Claims ‐ ‐ ‐ ‐ ‐ 5 3 10 7 2 1 6 2 36 *A review has been completed to ensure the accuracy of the Caucasian and Minority employees. The figures for May 2008 reflect the revised and updated numbers. Workers’ Comp. hours may not be the result of injuries that occurred during the current month. Bonus Program Category Feb 09 Mar 09 Total Full‐time Employees: 383 Part‐time Employees: 19 Stop Program‐Sensibly Taking Off Pounds(weigh‐ins) 8 11 19 Numbers do not reflect, temporary, seasonal, relief fire Pays‐Program Awarding Your Suggestions (submissions) ‐ ‐ ‐ dispatchers, committee or council members. On the Case‐Cost And Savings Excavation (submissions) ‐ ‐ ‐ Jobs Posted: No jobs posted. Caught Doing it Right‐Promotes employees productivity & Employee (s) Hired: No new hires. 1 ‐ 1 creativity (submissions) Breathe Program‐Rewards for ending tobacco use ‐ ‐ ‐ (submissions) Ducs in a Row‐Doing Useful Community Service ‐ ‐ ‐ (submissions) Workers Comp Injuries Workers Comp Hours 14 600 12 500 10 400 8 6 300 4 200 2 100 0 M ar- A pr- M Jun- Jul- A ug- Sep- Oct- N Dec- Jan- Feb- M ar- 0 08 08 ay- 08 08 08 08 08 o v- 08 09 09 09 M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- 08 08 08 08 08 08 08 08 08 08 08 08 09 09 09 Public Ut ilities Public Services Police Ot hers Public Utilities Public Services Police Ot hers Public Utilities: 1 Public Services: 2 Police: 3 Others: 0 Public Utilities: 0 Public Services: 7 Police: 4 Others: 0 5 City Manager’s Monthly Report, March 2009

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center 500 150 139 125 400 100 93 92 77 300 256 259 259 261 258 72 245 231 75 226 223 219 224 212 57 61 62 30 190 2840 50 44 3643 200 36 32 31 43 30 36 36 53 21 51 25 100 9 9 0 0 Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ 08 08 08 08 08 08 08 08 08 08 09 09 09 M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- 08 08 08 08 08 08 08 08 08 08 09 09 09 New Issues Customers w/ New Issues Supported PCs www.dover.de.us 400 100,000 350 295 70,974 283 284 285 283 283 287 291 294 279 67,539 300 278 63,860 247 250 254 75,000 59,231 250 52,968 54,169 52,585 52,585 47,989 47,278 44,310 45,740 44,905 200 50,000 150 100 50 25,000 Feb‐ Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ ‐Mar ‐Apr ‐May ‐Jun ‐Jul ‐Aug ‐Sep ‐Oct ‐Nov ‐Dec ‐Jan ‐Feb ‐Mar 08 08 08 08 08 08 08 08 08 08 08 09 09 09 08 08 08 08 08 08 08 08 08 08 09 09 09 Performance Indicators Current Month Last Month Same Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% Programming Rqsts Completed 9 14 2 AS/400 connections 35% 35% 37% concurrent/authorized users PCs Supported 295 294 250 Scheduled PCs Replaced ‐ ‐ N/A Servers Supported 16 16 17 People Trained 24 17 N/A (Availability statistics based on 7:00 a.m. to 5:00 p.m. M‐F) City Manager’s Monthly Report, March 2009 6

PARKS, RECREATION & LIBRARY Library Adult Services 1400 Children Services 2500 1200 2000 1000 1500 800 600 1000 400 500 200 0 0 M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- 08 08 08 08 08 08 08 08 08 08 09 09 09 08 08 08 08 08 08 08 08 08 08 09 09 09 Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference: 277 Reader’s Advisory: 76 Reference: 115 Reader’s Advisory: 111 Outreach: 314 Electronic Assistance: 1,025 Outreach: 33 Electronic Assistance: 0 Circulation MARCH 09 FYTD 09 MARCH 08 FYTD 08 Dover residents 18,119 155,892 16,664 143,933 Kent residents* 18,028 153,463 17,539 153,225 Non-county residents 1,363 11,991 1,388 11,655 Registrations Dover residents 225 2,480 209 2,016 Kent residents* 112 1,285 134 1,636 Non-county residents 20 136 17 144 Other Visiting patrons 32,076 296,701 32,198 299,284 Meeting room usage 240 1,500 160 1,480 Photocopier usage 1,117 11,024 1,343 11,457 Holds 5,938 46,560 5,118 42,484 Dial-a-Story 1,275 13,343 1,864 12,046 Computer (Internet) usage 4,939 43,544 4,715 46,020 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 239 Harrington : ‐ Smyrna: 937 Smyrna: 7 Milford: 447 Milford: 2 Outside City Limits: 16,405 Outside City Limits: 102 Total Registered Users: (Card Holders) City: 18,920 County: 17,798 Non‐County: 1,661 Other Points of Interest: Interlibrary: 3,222 items loaned out Technical services: 1,961 items added 2,850 items borrowed 708 items deleted Volunteers: 23.5 hours of service completed 7 City Manager’s Monthly Report, March 2009

Parks and Recreation Recreation Revenue Recreation Revenue Breakdown $ 30,000 $23,5 37 $21,3 93 $20,1 31 $ 25,000 $ 25,000 $18,5 44 $18,0 95 $ 20,000 $17,7 67 $ 20,000 $12,1 09 $ 15,000 $ 15,000 $9,16 0 $7,44 7 $ 10,000 $7,04 8 $6,28 7 $5,66 3 $ 10,000 $4,77 1 $ 5,000 $ 5,000 $0 $0 M ar- Apr- M ay- Jun- Jul- Aug- Sep- Oct - Nov- Dec- Jan- Feb- M ar- M ar- Apr- M ay- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- M ar- 08 08 08 08 08 08 08 08 08 08 09 09 09 08 08 08 08 08 08 08 08 08 08 09 09 09 General Rental Payments Sport s Leagues PAL & Spec. Events Trips General: $1,956 Rental Payments: $1,992 Sports: $1,520 Leagues: $13,298 Trips: $1,365 Rentals MARCH 09 FYTD 09 MARCH 08 FYTD 08 Baseball/Softball Field Rentals* 29 187 43 180 Dover Park Pavilions (2) ‐ 24 ‐ 25 Multipurpose/Field Hockey Field Rentals* ‐ 28 ‐ 30 Recreation Center – Dover Park 16 110 23 171 Silver Lake Pavilions (2) / Schutte (1) 3 29 1 29 Soccer Field Rentals* 4 18 4 14 Stage 1 15 1 17 *These numbers reflect groups that utilized our facilities during MARCH. Program Attendance* MARCH 09 FYTD 09 MARCH 08 FYTD 08 Philadelphia Flower Show – Bus Trip 45 45 45 45 New York City ‐ Bus Trip 29 190 Not Offered 143 *These numbers reflect activities that ended or took place in MARCH (not included on the JWP report). FREE Open Gym Registration Cards* ‐ through 3/31/2009 Pitts Center ‐ Total Program Attendence Total Cards Issued: 2,268 City Residents: 1,103‐ (49%) 8,873 8,000 10,000 Non‐City Residents: 1,165 ‐ (51%) ‐ Kent County: 904 ‐ (40%) 5,935 8,000 ‐ Sussex County: 75 ‐ (3%) 4,749 # of people 6,000 4,349 4352 ‐ New Castle County: 60 ‐ (3%) 3,084 2,763 2,925 ‐ Out of State: 126 ‐ (6%) 1,926 4,000 1,341 2,000 412 *The cards permit entrance to the facility during sched‐ 0 uled Public Gym Periods at no charge. Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ 08 08 08 08 08 08 08 08 08 09 09 09 City Manager’s Monthly Report, March 2009 8

PUBLIC SERVICES Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Lexington Glenn Village of Westover (Phase VI) Seskinore Nottingham Meadows Stoney Creek (Phase II) Clearview Meadows Village of Cannon Mill Somerset Park Patriot Village Eden Hill Sanitation Monthly Total Refuse Collection (Tons) Sanitation Hours 1250 1600 1195.24 1016 1128.51 1141.15 1106.09 1046.29 972 1077.91 997.21 1029.7 1000 942.91 1200 830.98 892.77 796.4 776.9 722.04 750 596 613 598 542.42 576 563.09 494.14 800 442.76 405.71 399.02 384.4 358.24 411.93 315.2 500 240.31 223.9 400 250 83 37 18 15 0 0 Mar April May June July Aug Sept Oct Nov Dec Jan Feb Mar Bulk Collection Mechanized Hand Trash Container Electronic 08 08 08 08 08 08 08 08 08 08 09 09 09 Collection Collection Repair/Delivery Goods Pickup Bulk Automated March 09 March 08 MARCH 09 FYTD09 MARCH 08 FYTD 08 Tons Dry Waste Collected 190.74 1,242.94 162.88 1,422.21 Tipping Fee Savings Realized $3,719.43 $24,237.33 $3,176.16 $27,733.12 Trips to DSWA Sandtown Landfill 276 2,349 273 2,664 Total Tonnage to DSWA 1,304.70 11,894.12 1,341.93 12,997.98 90‐Gallon Containers Delivered 45 322 47 359 300‐Gallon Containers Delivered 8 69 4 26 Total Man Hours‐containers Delivered 83 560 37 412 CURBSIDE TOTAL # OF HOUSEHOLDS WEIGHT/LBS. % PICKED UP RECYCLING STATS HOUSEHOLDS PICKED UP February 2009* 7,434 4,561 133,820 61% *Numbers are reported one month behind 9 City Manager’s Monthly Report, March 2009

STREETS MARCH 09 FYTD09 MARCH 08 FYTD 08 Signed Installed 4 269 64 288 Signs Repaired 10 134 29 118 Curbs Painted Yellow (feet) 50 2,722 ‐ 2,930 New Post Installed 3 42 15 81 Storm Catch Basins Cleaned 92 2,246 ‐ 2,565 Storm Catch Basin Cleaning (Hrs.) 80 757 ‐ 585 Hot Mix Patching (Tons) ‐ 283 ‐ 167 Cold Mix Patching Hrs.) 70 291 72 241 Concrete Work (Hrs) 152 462 213 1,001 Concrete Patching (Cubic Yards) 8 34 13 105 Street and Alley Maintenance (Hrs) 183 1,368 160 1,286 Street Sweeping (Miles) 1,358 9,294 1,556 8,052 Street Sweeping (Cubic Yards) 180 1,656 252 1,653 Grounds Arborist Crew MARCH 09 MARCH 08 Trees Trimmed 386* 46 Trees Removed 76* 16 Stumps Removed 28 6 * The Grounds Crew has made an extra effort to work on street trees and this is reflected in these higher numbers. Also included in the above numbers was the removal of trees along the ditches in Fox Hall. Beautification Crew – On March 17, 2009, Tiffany Strauss and Cindy Lawson gave a presentation on the City’s Beautification Program to 28 Master Gardeners the Paradee Building. – Greenhouse work including planting seeds, potting up trays of annual/perennial plugs/tubers for planting in the beds later in the spring. – Completed mulching areas on The Plaza and at Firehouse #1 on Reed Street. – Assisted with removal of wood and chipping brush at the Fox Hall ditches. Landscape Repair/Special Projects Crew – Planted 21 trees. – Completed 14 yard repairs, mostly for the Water Department. – Assisted with stump removals by filling in and seeding areas. – Applied Snapshot controlled release herbicide on mulched areas to keep weeds down. Grounds Maintenance/Mowing Crews – Assisted with tree removals at the Fox Hall ditches and tree work done along City streets. – Completed trimming back of alleys all over town. – Took the cabs and plows from mowing equipment and installed mowing decks. City Manager’s Monthly Report, March 2009 10

Life Safety Inspections MARCH 09 FYTD09 Fire and Safety Inspections 36 258 Fire Code Inspections 34 252 Certificate of Occupancy 11 111 Office 129 1,075 Meetings 51 481 Plan Reviews 70 451 Training 5 143 Fire Education 3 70 Fire Investigations 105 371 Fire Losses Accidental $1,000 $176,600 Incendiary ‐ $171,000 Undetermined ‐ $1,025,000 Permitting and Licensing Permits Issued MARCH 09 FYTD09 Building Addition/renovation Permits 47 391 Building Permits 6 82 Demolition Permits 11 31 Fence Permits 6 81 Mechanical Permits 18 384 Plumbing Permits 45 514 Sign Permits 22 175 Swimming Pool Permits 1 11 Business Licenses 15 1,677 Merchant Licenses 16 346 Contractor Licenses 1 926 Lodging House Licenses 1 48 Mobile Homes 4 371 Public Occupancy 17 303 Rental Dwelling 116 2,557 Vacant Buildings 13 72 Building Inspections Permits Issued MARCH 09 FYTD09 Building 461 2,929 Plumbing/Mechanical 287 2,113 Certificate of Occupancy 29 229 11 City Manager’s Monthly Report, March 2009

PUBLIC UTILITIES Electric System Peak Total System Load 200 100,000 157 80,778 148 145 73,365 72,902 65,31 0 64,79 0 131 112.5 111.5 150 80,000 107.5 109.4 60,63 4 112 106 56,511 56,422 57,97 9 56,11 8 55,31 1 57892 53,774 102 100 93 94 60,000 50 40,000 0 20,000 M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- Mar‐ Apr‐ May‐ Jun‐ Jul‐ Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ 08 08 08 08 08 08 08 08 08 08 09 09 09 08 08 08 08 08 08 08 08 08 08 09 09 09 Outages Number of Customers Gained/Lost 30 30000 140 25 25000 120 20 20000 100 Customers 77 Outages 15 15000 80 10 10000 60 51 40 33 29 5 5000 22 19 15 10 10 15 20 6 4 0 0 ‐9 M ar A pr M ay Jun Jul A ug Sep Oct No v Dec Jan Feb M ar 0 08 08 08 08 08 08 08 08 08 08 09 09 09 M ar- A pr- M ay- Jun- Jul- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- Out ages Cust omers 08 08 08 08 08 08 08 08 08 08 09 09 09 Outages: 8 Customers: 1,366 Electric Outage Report # OF OUTAGE # DATE TIME OUT TIME IN LOCATION DEVICE ACTION CUST 1 03/01 09:52 PM 11:03 PM 778 S Halsey Road Blown Fuse 10 Replaced Fuse 2 03/01 11:50 PM 01:57 AM 178 Saxton Road Blown Fuse 28 Replaced Fuse 3 03/02 05:58 AM 07:00 AM 205 Pennsylvania Avenue Blown Fuse/Tranfs 62 Replaced Both 4 03/02 06:38 AM 08:47 AM 235 N Old Mill Road Cable Down 129 Repaired 5 03/02 05:55 AM 08:41 AM 40 Hazel Road Cable Down 166 Repaired 6 03/10 09:18 AM 09:44 AM 522 Ross Street Blown Fuse 48 Replaced Fuse 7 03/10 06:34 PM 07:53 PM White Oak Road Auto Accident 1,255 Replaced Pole 8 03/25 09:41 AM 10:25 AM 735 Holly Drive Blown Fuse 3 Replaced Fuse City Manager’s Monthly Report, March 2009 12

Engineering Services Completed Projects Active Projects / % Completed Projects in Design / % Completed  Silver Bullet Office Building DE  Grandview Mobile Home Park ‐ 80%  Fiber Map ‐ 50%  DE State Police Crime Lab  Lexington Glenn ‐ 80%  Wawa Bay Court Plaza Redesign ‐ 90%  Clearview Phase 1, 2, 3 ‐ 50%  Cahne Medical Building ‐ 0%  Tall Pines, Dover Kenton Road ‐ 10%  North Street Improvements ‐ 50%  Nottingham Meadows ‐ 50%  Cannon Mill, Phase III ‐ 100%  Cannon Mill, Phase II ‐ 90%  Dover Saturn ‐ 100%  Kent Acres Rehab ‐ 85%  Wawa Court Street ‐ 100%  SR1/SR9 Rebuild ‐ 1%  Kesselring Farm ‐ 100%  Stover Professinal Center 508 ‐ 90%  Culligan Complex, Saulsbury Road ‐ 40%  Dove View Development ‐ 30%  Dover Transit ‐ 0%  Governors Avenue ‐ 30%  1600 N. Little Creek Road ‐ 0%  Twin Oaks ‐ 50%  Spence’s Bazzar ‐ 0%  College Road Distribution ‐ 85%  Brentwood ‐ 100%  Patriot Village ‐ 20%  Kent General Hospital ‐ 90%  South Dover Elementary ‐ 80%  Kent 8 Building ‐ 100%  State of Delaware I/T ‐ 99%  Walgreens Dupont Highway ‐ 0%  O’Brien Building ‐ 50%  Silver Lake Blvd Townhouses ‐ 100%  DAFB Feeder ‐ 30%  Motel 6 ‐ 0%  Schoolview Development ‐ 50%  Governors Lighting Fulton‐State St ‐ 100%  Feeders 3 & 4, Phase II ‐ 35%  Dover Crossroads ‐ 100%  Eden Hill Residential ‐ 15%  CVS Forrest Street ‐ 100%  St. Jones Distribution ‐ 40%  Gateway West Parcel 2 ‐ 95%  McKee Road, State Generator ‐ 0%  12707‐12206 Tie ‐ 100%  CVS East Division Street ‐ 15%  Fairfield Farms Lighting ‐ 100%  Royal Farms ‐ 20%  S. Shore Lighting ‐ 100%  Candlewicke Lighting ‐ 100%  College Business Park Officers Assoc ‐ 0%  Mid Coast Community Bank ‐ 100% Transmission & Distribution Underground Work % Completed Overhead Work % Completed  Clearview Meadows Ongoing  Overhead maintenance Ongoing  Lexington Glenn Ongoing  Maintenance of City lighting Ongoing  Nottingham Meadows Ongoing  Capitol Park upgrade to underground 75%  Seskinore Development 95%  Ridgley Street Storage 60%  Stover Professional Center 90%  Kent Acres 85%  Bush Farm College Road Feeder 90% 13 City Manager’s Monthly Report, March 2009

MAJOR PROGRAM MARCH 09 MARCH 08 DIFFERENCE FY09 YTD FY08 YTD UPDATES Tree Trimming 397 266 188 1820 2008 5‐Yr Pole Testing & Program Not Active Repair Program Annual Infra‐Red Program Not Active Testing Annual Substation Oil Program Not Active Testing Track the amount of spills, clean‐ups, equip. 1 Disposal ‐ 1 4 19 sales, & environmental disposals. New Professional Work MSDS RECORDS Practices & Procedures; ‐ ‐ ‐ ‐ & SAFETY Implemented Universal safety/security training, as mandated by federal, ‐ ‐ ‐ ‐ ‐ state, & local regulations, completed Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Meter Stats 08 08 08 08 08 08 08 08 08 08 09 09 09 Radio Read Meter Installations 715 1105 605 341 103 115 74 79 63 36 20 43 42 Meters Tested 1,886 2,266 852 706 195 103 24 195 6 39 1 107 50 Meters Junked 599 877 347 200 98 15 ‐ 67 ‐ ‐ ‐ 59 ‐ Meters Removed 16 16 10 86 19 10 13 17 21 15 2 22 9 Meter Changes 662 1,036 568 256 66 14 17 28 21 10 2 24 13 New Services 48 49 27 70 16 87 44 30 21 11 11 8 15 Services Retired 5 2 3 4 6 14 10 2 ‐ 1 ‐ ‐ 2 Switching schedules 22 20 22 25 22 21 4 13 8 14 9 10 10 Work orders 520 789 335 389 345 320 324 301 230 289 289 263 263 Miss Utility tickets called back 2,475 2,130 3,039 2,682 3,498 2,247 2,607 2,478 1,533 1,884 1,788 1,713 1,713 Tickets located 2,439 3,297 6,273 2,883 3,498 2,247 2,607 2,260 1,708 285 1,774 1,701 1,911 Substation Relay Substation Status  McKee Installed New Relaying  College Road Replaced Breaker 5020 City Manager’s Monthly Report, March 2009 14

Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 200 150 Million Gallons 100 50 0 Mar 08 Apr 08 May 08 Jun 08 Jul 08 Aug 08 Sep 08 Oct 08 Nov 08 Dec 08 Jan 09 Feb 09 Mar 09 Total Water Production Billed Consumption Total Flow to Kent County City Readings Total Water Production: 123,181,000 Billed Consumption: 104,073,000 Total Flow to Kent County: 115,137,000 * City Readings: 128,582,970 *Billing behind one month MARCH 09 MARCH 08 Water Production – Daily Average 3,973,581 4,382,419 Fire Hydrants – Flushed 1,391 1,409 Fire Hydrants – Tested 15 6 Final Readings 446 818 Cutoffs 23 7 Turn‐ons 23 3 New Inspections 26 26 Curb Boxes Located 64 29 Curb Boxes Adjusted 14 4 Water Service Lines Repaired ‐ 3 Water Meters Repaired 57 74 Radio Technology Installations 161 332 New Meters Added 12 20 Total Water Meters in City Distribution System 13,636 13,430 MARCH 09 MARCH 08 L.F. Sewer Lines Flushed 2,731 23,067 Sewer Lines Inspected ‐ ‐ Feet Sewer Mains Videotaped 448 300 Manholes Inspected 14 92 Manholes Cleaned 14 81 15 City Manager’s Monthly Report, March 2009

Major Program Updates MAR 09 MAR 08 DIFF FY09 YTD FY08 YTD State and Federal Violations 0 violations 0 violations ‐ ‐ ‐ Water Quality Complaints 17 37 ‐20 185 183 Infrastructure Repairs (Water 60 repairs 19 repairs 2 repairs reported 1 repairs reported 1 Distribution) reported reported Infrastructure Repairs 32 repairs 14 repairs 0 repairs reported 2 repair reported ‐2 (Wastewater Transmission) reported reported Water System Flushing 100% 100% 100% 100% Completed (on schedule) Percentage of Flow Sent to Kent County vs. Gallons Billed 114% 98% 16% 91% 96% (inflow/Infiltration monitoring) Plan Review Completed within 6 plans 13 plans ‐7 plans 30 days of Submission 94% 74% 50% 85% 33% Inspection Response within 48 100% ‐ 100% ‐ hours of Request City Manager’s Monthly Report, March 2009 16

CITY PLANNER’S MONTHLY REPORT Public Services Group P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7010 Fax (302) 736-4217 March 2009 PERSONNEL On March 18, 2009 Ann Marie Townshend, Janelle Cornwell, and Michael Albert attended an APA Webcast “Designing for Water Conservation” sponsored by the Delaware APA Chapter and held at the Kent County Administration complex. The Planning Office participated in a Staff Retreat held at City Hall in the City Hall Conference Room on March 20, 2009. Topics covered education and training opportunities, general office operations, and projects and priorities for the coming year. EDEN HILL FARM TND On March 16th , the Planning Commission granted approval of a revision to the setbacks for duplex lots within the Residential District of Eden Hill Farm Traditional Neighborhood Design. The approval revision revised the minimum front yard setbacks of the duplex lots from a Building Restriction Line of twenty (20) feet to a Building Restriction Line of fifteen (15) feet; this revision will be made part of the Comprehensive Design Standards Manual (Pattern Book) for the Residential District. In the Professional Office District, staff issued a comment letter on March 11th following review of the Administrative Site Plan for Phase 2 of the District, a two story office building along Banning Street. Staff also visited the site to begin creation of a punch list for the dedication of Banning Street. An amendment to the Infrastructure Agreement for the Eden Hill project remains under review and consideration. A Revised Implementation Plan for the Commercial District was reviewed by the Planning Commission at their March 16th meeting and granted conditional approval with the exception of the proposal for signage. The Planning Commission provided some guidance on the topic of signage and directed the applicant to meet with staff to continue discussions on the proposal for pylon signage before returning to the Commission with a revised signage proposal. Staff met with applicant on March 24th to begin discussions on potential revisions. COMPREHENSIVE PLAN 2008 The Final Reading of the Ordinance to adopt the 2008 Comprehensive Plan was approved by City Council on February 9, 2009 with reference to a series of charts outlining the adopted text and map revisions. Following this adoption of the plan, Planning Staff worked in March to incorporate the approved revisions to the plan as adopted before submitting it to the State for certification. At the Planning Office staff annual retreat, we discussed the next steps focusing on the implementation of 2008 Comprehensive Plan including the Comprehensive Rezoning Project and the series of short term implementation projects and studies. CODE ENFORCEMENT Case Type # cases # cases % staff % staff current month YTD initiated initiated YTD current month No valid rental permit 14 36 93% 97%

No valid building permit 3 15 100% 93% Tall grass and weeds 1 3 100% 100% Unregistered vehicle 5 15 80% 93% Abandoned vehicle 4 27 75% 78% Annual Housing 92 447 98% 100% Inspection CO Inspection – 4 28 100% 100% Planning Property Maintenance – 67 254 85% 91% Exterior Electric Termination 19 50 0% 0% Dover Code of 181 304 81% 80% Ordinances Zoning 32 85 91% 86% Basketball goal 1 6 100% 33% Total Cases 423 1,270 Total # of Inspections 873 Total $ of Summonses 13 $1,052 Issued Total $ of Summonses 13 $1,200 Paid DEMOLITIONS The following is an update on activity for Dangerous Buildings: The structure at 533 Carol Street was declared a dangerous building on November 28, 2007 with all interested parties notified. This structure went to Council on February 11, 2008 and Council declared the structure dangerous. Notice was sent to the owner to repair or demolish the building by March 11, 2008. Staff initially determined that exterior repairs would be more appropriate for this structure, rather than complete demolition, since the residence is in an established neighborhood. Staff was working with the contractor performing housing rehabilitation under the CDBG program to repair the exterior of the home. Once the contractor had gained entry into the home to make window repairs, this department conducted another inspection of the interior. During this inspection it was observed that the interior of the home is in worse condition than previous inspections have shown. Exterior work has stopped and staff has started the process for full demolition of the structure. Compliance Environmental has completed asbestos abatement of the structure and the demolition bid process has been started. The owners of 749 W. North Street have held meetings with staff to discuss the demolition of the building and what may be done with the property. This building will not be going before the City Council at this time. The structure at 230 W. Division Street was declared a dangerous building on January 4, 2008 with all interested parties notified. A notice was sent for all interested parties with regards to a City Council Public Hearing which was scheduled for April 14, 2008. The Hearing was postponed. A new public hearing was re-scheduled for July 28, 2008 with all interested parties notified. City Council approved demolition if the structure is not repaired or demolished by September 28, 2008. The owner of the property has hired H Construction to do the renovations to the property. H Construction has met with staff and will be moving forward to try and renovate the structure.

The structure at 74 N. West Street was declared a dangerous building on January 4, 2008 with all interested parties notified. Owner has contacted this office and would like to make repairs to the structure damaged by fire. The owner has obtained a renovation permit, and work is underway to repair the structure. The structure located 16 S. Queen Street was declared a dangerous building on February 6, 2008 with all interested parties notified. The property was boarded up by City crews on February 7, 2008. A notice was sent for all interested parties with regards to a City Council Public Hearing which was scheduled for April 14, 2008. The Hearing was postponed and ultimately held on July 28, 2008, with all interested parties notified. City Council approved demolition if the structure is not repaired or demolished by September 28, 2008. Property has possibly been sold. The new owner met with staff and was giving copies of all code violations. Owner will keep the property secured and obtain all permits when renovations are started. He has advised that he wishes to live in the home. The structure located at 43 E. Division Street is still in litigation. The attorney for the home owner called and advised that the defendant is appealing the ruling from August and that the case is going to Superior Court, no date has been set. The structure located at 312 W. Division Street has active building permits. The owner called and advised that he will schedule an interior inspection of the structure near the end of October. Owner has since stopped work and placed the property on the market for sale. Property is still empty and secured. COMMUNITY DEVELOPMENT (The following includes both February and March Reports) First State Resource Conservation and Development Council (RC&D) For the month of February and March emergency repairs have been completed for ten (10) owner occupied homes in the City of Dover. All funding has been expended for this project. Dover Interfaith Ministry to the Homeless February - Dover Interfaith is expecting to purchase the Forest Avenue site in late April to provide shelter for the homeless. Presently they are in contract negotiations. March - Dover Interfaith is presently in contract negotiations to sign a lease with the Downtown Dover Partnership for the property on Forest Avenue. Connections Community Support Program February - Connections has issued thirteen (13) motel vouchers for homeless persons in the City of Dover and a security deposit for rental housing year to date. March - Connections has issued twenty (20) motel vouchers for homeless persons in the City of Dover and a security deposit for rental housing year to date. Dover Police Department Community Policing For the month of February, there was one (1) Officer on foot patrol, 220 citizen contacts, 4 complaints, 2 arrests and 21 hours of patrol coverage. For the vehicle patrol, there were two (2) officers assigned to the T.A.C. patrol. There were 27 citizen contacts, 3 complaints, 4 arrests and 24 hours of patrol coverage. For the month of March, there was one (1) Officer on foot patrol, 525 citizen contacts, 2 complaints, 7 arrests and 36 hours of patrol coverage. For the vehicle patrol, there were two (2) officers assigned to the T.A.C. patrol. There were 77 citizen contacts, 7 complaints, 4 arrests and 24 hours of patrol coverage. Homeowner Rehabilitation Program February - Two (2) rehabs have been completed and five (5) are underway. March - Four (4) rehabs have been completed and three (3) are underway.

Homeownership Assistance Program (Down payment Assistance) February/March - Four (4) families have received settlement assistance to purchase property in the City of Dover year to date. For March one (1) family is under contract. MEETING REPORTS Board of Adjustment: The Board of Adjustment did met at a combine special meeting for February and March on March 11, 2009. The next scheduled meeting for the Board of Adjustment will be held on April 15, 2009. 1. Applicant #V-09-02 - 1284 MCD Drive, Lands of William H. McDaniel, Kathleen McDaniel – Moved to approve. Downtown Dover Partnership: (NOTE: Information not submitted for this item – deferred to April Monthly Report) Economic Development: (NOTE: Information not submitted for this item – deferred to April Monthly Report) Historic District Commission: The Historic District Commission met on March 19, 2009; however, there were no applications for consideration. The Commission focused its discussions on the Historic Preservation Chapter of the 2008 Comprehensive Plan and associated implementation items. The next regularly scheduled meeting for the Historic District Commission is April 16, 2009. Planning Commission The Planning Commission met on March 16, 2009 and took the following actions: The next scheduled Planning Commission meeting is scheduled for April 20, 2009. 1. C-08-03 Bumblebee Transportation at 848 Horsepond Road – Moved to approve a one year extension. 2. S-08-06 Mitten Industrial Park on Lafferty Lane: Master Plan – Moved to approve a one year extension. 3. S-08-18 Dover Mart Building Addition at Route 13 and Court Street – Moved to approve a one year extension. 4. S-08-15 Dover Self Storage Facility: Lands of Michael Goodhand – Moved to approve a one year extension. 5. Z-09-01 Lands of Destiny Christian Church at 2161 Forrest Avenue – Moved to forward to City Council a recommendation of approval for the rezoning from R-10 to RM-1 with COZ-1 zoning. 6. Z-09-02 Lands of Bay Village of Dover, LLC on White Oak Road – Moved to forward to City Council a recommendation to defer approval of this application until the planning process on Garrison Oak is further along. 7. C-09-01 101 West Loockerman Street, LLC – Moved to approve. 8. C-09-02 Day Care of Gloria Sealy at 1344 Forrest Avenue – Moved to approve also to include the waiver for elimination of curbing and to deny the waiver request for the elimination of the fence component of the opaque barrier and to relieve them of the landscape portion of the barrier because of an existing condition. 9. C-09-03 Lands of M&L Ventures on Lafferty Lane – Moved to approve also with waiver conditions for partial elimination of sidewalk and curbing. 10. SB-09-01C Lafferty Industrial Park on Lafferty Lane – Moved to approve also with two waiver requests for maximum length of a dead end street from 400 feet to 700 feet and the partial elimination of sidewalk.

11. MI-09-03 Eden Hill Farm TND Residential District: Duplex Lots – Revisions to Setbacks – Moved to approve the revision of the building restriction line to fifteen (15) feet from twenty (20) feet with the access issue being understood and acknowledged by the applicant for the rear setback. 12. S-09-04 Eden Hill Farm TND- Commercial District: Implementation Plan Revised – Moved to approve with the exception of future action by the Planning Commission regarding the signage issue. Submitted by: Ann Marie Townshend, AICP Planning & Community Development Director

May 7, 2009 Mayor and Council City of Dover P.O. Box 475 Dover DE 19903 Dear Mayor and Council, The Dover Fire Department (DFD) responded to a total of 85 calls for service in March. Below you will find incidents of interest: Winter Storm Incidents During the course of the winter storm on March 1st and 2nd the DFD maintained crews at both stations around the clock to increase response times. During this time period the crews handled 8 incidents to include an assist to the Camden-Wyoming Fire Department for a working single family residential fire. Single Family Residential Fire / 109 Woodbrook Rd. / Kent Acres On March 6th, the DFD responded to 109 Woodbrook Rd. in the Kent Acres development for a single family residential fire. While en route, crews were advised that one resident was unaccounted for. Crews arrived on location to find a single story, single family dwelling, with smoke evident from two sides of the structure. Crews placed a 1 ¾” hand line in service and extinguished the fire which was located in a bedroom. Simultaneously, crews searched the residence for the unaccounted resident with negative results. The scene was turned over to the Delaware State Fire Marshal’s office who has arrested a subject for intentionally setting the fire in the residence. 103 South Governors Avenue ● Dover, Delaware 19904 Headquarters: (302) 736-7168 ● Fire Chief’s Office: (302) 736-7167 ● FAX: (302) 736-7166

Government Office / 411 Legislative Ave. / Legislative Hall On March 16th the DFD responded to Legislative Hall for a report of a large amount of smoke coming from the area of the roof. Upon arrival, crews found the situation as reported. Crews established a water supply from a fire hydrant, and made the connection to the building’s fire department connection (FDC) to supply water to the buildings standpipe system. Crews utilized the ladder truck to access the roof area, and upon investigating narrowed the smoke condition down to a malfunctioning boiler. The scene was turned over to the City of Dover Fire Marshal’s office for investigation. Townhouse Fire / 54 Village Dr. / The Hamlet On March 23rd the DFD responded to 54 Village Dr. in the Hamlet development for a reported townhouse on fire. Upon arrival crews found smoke evident from a middle of the row townhome. Crews established a water supply from a fire hydrant and placed a 1 ¾” hand line in service to extinguish the fire which was confined to the front living area. The scene was turned over to the City of Dover Fire Marshal’s office for investigation. Brush Fire / 1 Pat Lynn Dr. / Dover High School (DHS) On March 24th, the DFD responded to 1 Pat Lynn Dr., Dover High School (DHS) for a report of brush on fire. Upon arrival, crews found a 100’ by 50’ pile of brush on fire. DFD crews along with crews from Cheswold and Little Creek Fire Departments worked together to extinguish this stubborn fire which took approximately 1 hour due to limited access. A backhoe was requested and responded from the City of Dover Public Works Department to assist with pulling the brush apart. The scene was turned over to the City of Dover Fire Marshal’s office for investigation. Motor Vehicle Collision (MVC) / Saulsbury Rd. and Whatcoat Dr. / Whatcoat Apts. On March 25th the DFD responded to the intersection of Saulsbury Rd. and Whatcoat Dr. for a reported MVC with entrapment. Upon arrival, crews found a single subject trapped in the passenger seat of the vehicle. Crews utilized the Holmatro Rescue Equipment to remove the passenger door of the vehicle. Upon completion of extrication the patient was transported by EMS to Kent General Hospital (KGH). Carbon Monoxide (CO) Incident / 418 N. Governors Ave. / Governors Square Apts. On March 29th the DFD responded to 418 N. Governors Ave., The Governors Square Apts. for a reported CO alarm activation. Crews investigated using a multiple gas detector, and found a high level of CO within the residence. Chesapeake Utilities was notified of the incident, and responded to the scene. Crews from the DFD ventilated the structure, and improved atmospheric conditions within the residence. 103 South Governors Avenue ● Dover, Delaware 19904 Headquarters: (302) 736-7168 ● Fire Chief’s Office: (302) 736-7167 ● FAX: (302) 736-7166

Unknown Fire / 404 S. State St. On March 31st the DFD responded to the area of 404 S. State St. for a report of smoke and embers in the area which was reported by a City of Dover street sweeper. Upon arrival, crews found a trash can on fire against the rear of the building. Crews placed a line in service and extinguished the fire. Simultaneously, crews checked the building for extension with negative results. The scene was turned over to the City of Dover Fire Marshal’s office for investigation. Natural Vegetation / Mulch During the month of March the DFD responded to several natural vegetation and mulch fires. In other business: I would like to thank everyone who attended Carter Knotts retirement party which was held at fire station 1 on March 12th. As a result of Carter Knotts sudden retirement, Dispatcher Osika has been temporarily relocated to the administrative assistant position. Dispatcher Carey has temporarily been placed on the rotating dispatcher shift schedule at fire station 1 to cover Dispatcher Osika’s shifts. A combination of relief and full time dispatchers are working a total of no more than 20 hours a week (Mondays, Wednesdays, and Fridays) at fire station 2 to maintain the building and apparatus. The Haggerty and Haggerty Joint Committee have completed their task, and will be presenting their report to council in the near future. I want to thank all parties involved for their hard work in creating an agreement that will fulfill the needs of both the City of Dover and the DFD. The DFD is a current supporter of 1st Friday. Please feel free to stop by fire station 1 to view the museum, or tour the station during these events. I would like to thank Mark Nowak for his ongoing support to the DFD. Mark has been working with Assistant Chief Osika on updating the maps for the fire department. Mark is also currently creating an electronic version of our alarm malfunction report which is utilized by both the DFD and Fire Marshal’s office. DFD crews are preparing for the upcoming Dover International Speedway (DIS) weekend. Crews will be on site during scheduled times to ensure a quick response to the DIS and surrounding areas. The Dover AFB (DAFB) will be hosting an air show on June 20th and June 21st. During air show the DFD will be assisting the DAFB fire department with resources, and fire protection services. 103 South Governors Avenue ● Dover, Delaware 19904 Headquarters: (302) 736-7168 ● Fire Chief’s Office: (302) 736-7167 ● FAX: (302) 736-7166

I have met with Terri Tieman in reference to the possibility of billing for rescue calls which the DFD is called for. If you should have any questions or concerns regarding any issue, please feel free to contact me at any time. Respectfully Submitted, // SIGNED // Paul W. Strochine Chief of Department 103 South Governors Avenue ● Dover, Delaware 19904 Headquarters: (302) 736-7168 ● Fire Chief’s Office: (302) 736-7167 ● FAX: (302) 736-7166

City of Dover General Fund - Major CIP Projects March, 2009 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR (Including Encumbrances) Original Revised Project Project Current Revised Fiscal Project Project To Date Budget % Budget Fiscal Yr. Fiscal Yr. YTD % Budget Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments FY 2008 Red Alert Dispatching System $ 30,000 $ 29,125 $ 16,326 $ 12,800 56.1% $ - $ 16,323 $ 3,520 21.6% Completed In use. Upgrade Millcreek Playground Equipment 40,000 40,000 37,525 2,475 93.8% - 40,000 37,525 93.8% Completed Installed, kids using it. JWP Center office equipment & 70,000 70,000 47,779 22,221 68.3% - 37,204 14,982 40.3% Completed Completed. furniture Upgrade/replacement of inner city M 122,000 169,868 119,266 50,602 70.2% 86,000 76,037 25,435 33.5% Completed In service. fiber optic loop Totals $ 262,000 $ 308,993 $ 220,895 $ 88,098 71.5% $ 86,000 $ 169,564 $ 81,462 48.0% FY2009 New Library Project $ 1,200,000 $ 1,200,000 $ 537,542 $ 662,458 44.8% $ 1,200,000 $ 1,200,000 $ 537,542 44.8% Started Architect started. Mirror Lake Dredging 400,000 400,000 - 400,000 0.0% 400,000 400,000 - 0.0% Deleted Advised by State that will not fund grant. Playground Equip. Purchase 80,000 80,000 80,000 - 100.0% 80,000 80,000 80,000 100.0% Completed Installed, kids using it. Prog. Committee working on location\design, funds Skate Park 10,000 - - - 0.0% 10,000 - - 0.0% Started removed but work continues. Rec Director obtain designs at no cost, funds Splash Pad @ Schutte Park 10,000 - - - 0.0% 10,000 - - 0.0% Completed deleted due to budget cuts. FY2009 Concrete Program 65,000 65,000 63,525 1,475 97.7% 65,000 65,000 63,525 97.7% Completed Done. Silver Lake Parking Lot 50,000 - - - 0.0% 50,000 - - 0.0% Deleted Due to budget cuts. Reconstruction/Design GIS Infrastructure - Mobile 38,380 38,193 27,287 10,906 71.4% 38,380 38,193 27,287 71.4% Started Project 90% done and in use. Solutions Space Needs - Council Meeting Room function, funds deleted for the 115,000 50,000 34,817 15,183 69.6% 115,000 50,000 34,817 69.6% Completed Chambers/Parks & Rec rest of the program due to budget cuts. Alternate funds found, work completed on City Handicapped Access 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 0.0% Completed Hall bathroom and Pitts Center Door, GF funds cut due to budget. Totals $ 1,993,380 $ 1,858,193 $ 743,171 $ 1,115,022 40.0% $ 1,993,380 $ 1,858,193 $ 743,171 40.0% Grand Totals $ 2,255,380 $ 2,167,186 $ 964,067 $ 1,203,120 44.5% $ 2,079,380 $ 2,027,757 $ 824,634 40.7% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.

City of Dover Streets Funds - Major CIP Projects March, 2009 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR (Including Encumbrances) Original Revised Project Project Current Revised Fiscal Project Project To Date Budget % Budget Fiscal Yr. Fiscal Yr. YTD % Budget Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments FY 2002 North Street Sidewalk $ 80,416 $ 80,416 $ - $ 80,416 0.0% $ 80,416 $ 80,416 $ - 0.0% Not started Work on hold pending Collegiate decision. Clara Street Turn Lane 4,121 4,121 - 4,121 0.0% 4,121 4,121 - 0.0% Done (1) See below. Totals $ 84,537 $ 84,537 $ - $ 84,537 0.0% $ 84,537 $ 84,537 $ - 0.0% FY 2005 Dover Little League Parking Lot Awaiting staff decision on re-appropriation $ 14,906 $ 14,906 $ 3,332 $ 11,574 22.4% $ 14,906 $ 14,906 $ 3,332 22.4% Done Phase II of available funds. Totals $ 14,906 $ 14,906 $ 3,332 $ 11,574 22.4% $ 14,906 $ 14,906 $ 3,332 22.4% - FY 2006 M Lincoln Park Center (317) $ 400,000 $ 400,000 $ 244,182 $ 155,818 61.0% $ 155,818 $ 155,818 $ - 0.0% Started Ongoing. Totals $ 400,000 $ 400,000 $ 244,182 $ 155,818 61.0% $ 155,818 $ 155,818 $ - 0.0% - - FY 2007 10% received from State not part of street E. Water Street Brick Sidewalk $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ 65,000 $ 65,000 $ - 0.0% Not started program; separate contract due to nature of work. Agreement has been amended. Stoney Stoney Drive 90,998 90,998 87,277 3,721 95.9% 3,721 3,721 87,277 2345.7% Started Drive is on FY09 Program. 10% received from State; remainder of Penn. Avenue/West Street Alleys 36,900 36,900 11,776 25,124 31.9% 25,124 25,124 - 0.0% Not started West St. East Alley is part of the FY09 Street Program. $ 192,898 $ 192,898 $ 99,053 $ 93,845 51.3% $ 93,845 $ 93,845 $ 87,277 93.0% FY 2008 Meadows Drive $ 153,900 $ 153,900 $ - $ 153,900 0.0% $ 153,900 $ 153,900 $ - 0.0% Not Started Scheduled FY 2009. Community Transportation Agreement Persimmon Park Place 20,150 20,150 17,923 2,227 88.9% 20,150 20,150 17,923 88.9% Done complete. Oakridge Alley 35,000 35,000 - 35,000 0.0% 35,000 35,000 - 0.0% Not Started Scheduled FY 2009. $ 209,050 $ 209,050 $ 17,923 $ 191,127 8.6% $ 209,050 $ 209,050 $ 17,923 8.6% FY 2009 R Budgeted Approp FY09 $ 400,000 $ 554,598 $ 12,328 $ 542,271 $ 400,000 $ 554,598 $ 12,328 3.1% Not Started Scheduled FY 2009. Sub Total GF Approp 400,000 554,598 12,328 542,271 2.2% 400,000 554,598 $ 12,328 3.1% Spruance Road - White Oak to 141,000 141,000 - 141,000 0.0% 141,000 141,000 $ - 0.0% Not Started Scheduled FY 2009. Maple Parkway Spruance Road - Maple Parkway 125,400 125,400 - 125,400 0.0% 125,400 125,400 - 0.0% Not Started Scheduled FY 2009. to East Division Totals $ 666,400 $ 820,998 $ 12,328 $ 808,671 1.5% $ 666,400 $ 820,998 $ 12,328 1.8% Grand Totals $ 1,567,791 $ 1,722,389 $ 376,818 $ 1,345,572 21.9% $ 1,224,556 $ 1,379,154 $ 120,860 9.9% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year. CC = Construction complete. (1) Administrative Amendment has been done 8/7/08 to revise all streets to actual which leaves $4,121.02. The City has requested this amount to be transferred to the Dover Little League Parking Lot Monument Sign.

City of Dover Water/Wastewater Improvement & Extension Fund - Major CIP Projects March, 2009 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR (Including Encumbrances) Original Revised Project Project % Original Revised Fiscal % Project Project To Date Budget Budget Fiscal Yr. Fiscal Yr. YTD Budget Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments FY 2006 M Scarborough Road Interconnection Phase II $ 122,500 $ 123,659 $ 113,010 $ 10,649 91.4% $ - $ 50,446 $ 39,797 78.9% Complete Completed. Totals $ 122,500 $ 123,659 $ 113,010 $ 10,649 91.4% $ - $ 50,446 $ 39,797 78.9% FY 2007 M Cheswold Well (#8) Replacement $ 175,000 $ 192,100 $ 200,110 $ (8,010) 104.2% $ - $ 64,689 $ 72,700 112.4% Complete Completed and In service. Totals $ 175,000 $ 192,100 $ 200,110 $ (8,010) 104.2% $ - $ 64,689 $ 72,700 112.4% FY 2008 Wellhead Redevelopment $ 45,000 $ 45,000 $ 49,430 $ (4,430) 109.8% $ - $ 23,016 $ 27,446 119.2% Complete Complete. Remote Control & Monitor Wells 139,700 139,700 112,545 27,155 80.6% - 88,565 61,409 69.3% Started RTU installation ongoing. Wellhead VFD Upgrades 126,000 81,000 49,732 31,268 61.4% - 73,485 42,217 57.4% Started Well #3 complete, waiting on contractor. South Governors Ave. Water Main Upgrade 200,000 200,000 - 200,000 0.0% 200,000 200,000 - 0.0% Started Construction south of Wyoming Ave. M 1.0 MG Elevated Water Storage Tower 3,340,000 3,340,000 3,745 3,336,255 0.1% 695,000 - - 0.0% Started Waiting for test drilling for Piney Point Well. M Piney Point Well 398,800 205,845 86,115 119,730 41.8% 195,000 195,000 75,270 38.6% Started Easements signed, test drilling for 3 sties. South Governors Ave. Sewer Main 300,000 291,000 9,087 281,913 3.1% 300,000 291,000 9,087 3.1% Started Construction south of Wyoming. M Lafferty Lane Package P/S Replacement 230,000 415,530 416,674 (1,144) 100.3% - 370,569 371,713 100.3% Started Construction started. White Oak Farms PS VFD's 66,000 66,000 58,904 7,096 89.2% - 56,037 48,941 87.3% Complete Complete. US 13 East Sanitary Sewer Interceptor 85,000 3,509,260 589,708 2,919,553 16.8% 3,065,000 161,351 124,051 76.9% Started Securing easements, preparing bids. Totals $ 4,930,500 $ 8,293,335 $ 1,375,940 $ 6,917,396 16.6% $ 4,455,000 $ 1,459,023 $ 760,135 52.1% FY2009 Down to 1700 installs left, doing about 75 each Meter Reading Tech Upgrade $ 294,500 $ 250,000 $ 207,646 $ 42,354 83.1% $ 294,500 $ 250,000 $ 207,646 83.1% Started week. Wellhead VFD Upgrades 124,200 124,200 35,965 88,235 29.0% 124,200 124,200 35,965 29.0% Started Well #3 complete, waiting on parts for Well #9. Wellhead Redevelopment Program 50,000 50,000 50 49,950 0.1% 50,000 50,000 50 0.1% Started Wells 6a, 9 done, working on 13 &15. Water Quality Improvements 1,487,000 1,306,160 511,863 794,297 39.2% 1,487,000 1,306,160 511,863 39.2% Started Starting Pear Street this month. Water Quality Improvements - 100,000 113,761 91,321 22,440 80.3% 100,000 113,761 91,321 80.3% Started Working on Well #8-Last Chamber. Contact Chambers Misc. Distribution System Improvements 60,000 60,000 20,206 39,794 33.7% 60,000 60,000 20,206 33.7% Started On-going as needed. SCADA Equip Technology Upgrade 76,600 70,600 60,754 9,846 86.1% 76,600 70,600 60,754 86.1% Started 3 of 6 complete. DE State University Pumping Station Replace. 50,000 26,000 24,750 1,250 95.2% 50,000 26,000 24,750 95.2% Done Design completed. Inflow/Infiltration Removal 275,000 - 1,351 (1,351) 0.0% 275,000 - 1,351 0.0% Started Contractor selected, work pending financing. Weaver St. Pack Pump Station Repl 400,900 65,000 62,140 2,860 95.6% 400,900 65,000 62,140 95.6% Done Installed and Complete. Fox Hall/Retreat Force Main Rerouting 25,900 32,000 16,350 15,650 51.1% 25,900 32,000 16,350 51.1% Done Design completed. Misc Sewer System Improvements 31,500 - - - 0.0% 31,500 - - 0.0% Started On-going as needed. Acorn Lane Pump Station Replace. 50,000 27,000 24,540 2,460 90.9% 50,000 27,000 24,540 90.9% Done Design completed. Totals $ 3,025,600 $ 2,124,721 $ 1,056,935 $ 1,067,786 49.7% $ 3,025,600 $ 2,124,721 $ 1,056,935 49.7% Grand Totals $ 8,253,600 $ 10,733,815 $ 2,745,995 $ 7,987,821 25.6% $ 7,480,600 $ 3,698,879 $ 1,929,566 52.2% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.

City of Dover Electric Improvement & Extension Fund - Major CIP Projects March, 2009 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR (Including Encumbrances) Original Revised Project Project % Current Revised Fiscal % Project Project To Date Budget Budget Fiscal Yr. Fiscal Yr. YTD Budget Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments FY 2006 Phase I -complete; Phase 2 M 69 KV feeders 3 and 4 $ 11,060,000 $ 9,775,969 $ 8,180,979 $ 1,594,990 83.7% $ 3,956,820 $ 5,116,182 $ 3,521,191 68.8% Started New lines up, tearing down old ones. Overall Construction Started, Governor's Avenue Rebuild 1,268,450 2,068,260 178,818 1,889,442 8.6% - 1,954,182 64,740 3.3% Started But Not Electric Portion. Totals $ 12,328,450 $ 11,844,229 $ 8,359,797 $ 3,484,432 70.6% $ 3,956,820 $ 7,070,364 $ 3,585,931 50.7% FY 2007 M College Road Substation $ 2,960,000 $ 2,960,000 $ 2,872,184 $ 87,816 97.0% $ - $ 876,287 $ 788,471 90.0% Completed In use. Totals $ 2,960,000 $ 2,960,000 $ 2,872,184 $ 87,816 97.0% $ - $ 876,287 $ 788,471 90.0% FY 2008 Re-evaluated\Reschedule to Unit 3 Turb Bearing Fire Protect Deluge $ 50,000 $ 100,000 $ - $ 100,000 0.0% $ - $ 100,000 $ - 0.0% Delayed June 09. McKee Run Pollution Remed-Fuel - 3,390,000 2,141,072 1,248,928 63.2% 2,600,000 3,190,555 1,941,627 60.9% Complete Final testing in June. Switching M Horsepond Transformer 1,020,000 1,099,000 1,034,680 64,320 94.1% 695,000 429,830 365,508 85.0% Complete DONE. R Distribution Capacitors OH/UG 225,000 343,925 341,175 2,750 99.2% - 71,244 68,494 96.1% Complete DONE. M Transmission Relay Upgrade FY 08 520,000 867,265 835,241 32,024 96.3% - 220,113 188,089 85.5% Started 90% done - May completion. Construction started & on M St Jones Substation Transformer 2,166,039 6,208,777 5,508,286 700,491 88.7% 4,028,122 5,401,104 4,700,613 87.0% Started schedule. SR1/SR9 Pole Relocation 43,000 95,420 106,437 (11,017) 111.5% - 95,420 106,437 111.5% Complete Installed. Totals $ 4,024,039 $ 12,104,387 $ 9,966,891 $ 2,137,496 82.3% $ 7,323,122 $ 9,508,266 $ 7,370,768 77.5% FY2009 McKee Run Unit 3 CEMS S/ware&Com $ 30,000 $ 50,000 $ 48,970 $ 1,030 97.9% $ 30,000 $ 50,000 $ 48,970 97.9% Complete DONE. Van Sant Unit 11 CEMS S/ware&Com 30,000 50,000 42,675 7,325 85.4% 30,000 50,000 42,675 85.4% Complete DONE. McKee Run Unit 3 COMS replace 30,000 30,000 28,236 1,764 94.1% 30,000 30,000 28,236 94.1% Complete DONE. McKee & VanSant Arc Flash Analysis - 50,000 - 50,000 0.0% - 50,000 - 0.0% Started Project Scoping. Done with EF fund portion, CTF Lighting Project & Rehab 50,000 50,000 40,881 9,119 81.8% 50,000 50,000 40,881 81.8% Complete funds -Sherwood, Edgehill. Danner Farm Transformer 45,000 45,000 16,689 28,311 37.1% 45,000 45,000 16,689 37.1% Started Equipment Order. New Developments 815,000 815,000 655,418 159,582 80.4% 815,000 815,000 655,418 80.4% Started On-going. Kent acres near done, Distribution Upgrades 500,000 500,000 313,352 186,648 62.7% 500,000 500,000 313,352 62.7% Started Schoolview started. Totals $ 1,500,000 $ 1,590,000 $ 1,146,221 $ 443,779 72.1% $ 1,500,000 $ 1,590,000 $ 1,146,221 72.1% Grand Totals $ 20,812,489 $ 28,498,616 $ 22,345,093 $ 6,153,523 78.4% $ 12,779,942 $ 19,044,917 $ 12,891,391 67.7% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.

City of Dover MAYOR AND COUNCIL 1 DRAFT PROPOSED COUNCIL RESOLUTION NO. 2009-15 2 AN AMENDMENT TO A RESOLUTION AUTHORIZING THE SALE OF UP TO $22,200,000 3 ELECTRIC REVENUE BONDS OF THE CITY OF DOVER 4 WHEREAS, pursuant to Chapter 158, Volume 36, Laws of Delaware, as amended (the "City 5 Charter") and Chapter 111, Volume 52, Laws of Delaware, as amended (collectively, the “Enabling Acts"), 6 the City of Dover (the "City") is authorized to issue revenue bonds for the purpose of financing and 7 refinancing improvements to its electric system; 8 WHEREAS, pursuant to the Enabling Acts, the City adopted a Resolution on December 23, 1985, 9 as subsequently supplemented (the "Original Bond Resolution") in order to issue various series of electric 10 revenue bonds; 11 WHEREAS, the Original Bond Resolution was amended and restated by a Resolution adopted on 12 August 23, 2004 (the "Bond Resolution") pursuant to which the City issued The City of Dover, Delaware 13 $22,535,000 Electric Revenue Refunding Bonds (Taxable Series 2004); 14 WHEREAS, pursuant to the Bond Resolution and a Resolution adopted on March 10, 2008 (the 15 "Authorizing Resolution"), City Council authorized the Mayor and Treasurer to cause the issuance of up to 16 $22,200,000 of Electric Bonds (the "2008 Bonds") to finance or reimburse the City for improvements made 17 to the City's Electric System; 18 WHEREAS, the Authorizing Resolution sets forth specific projects for which the Bond proceeds 19 would be used; and 20 WHEREAS, those projects set forth in the Authorizing Resolution have been completed and there 21 are excess proceeds from the sale of the 2008 Bonds; 22 WHEREAS, the City wishes to use the excess proceeds from the sale of the 2008 Bonds for other 23 electric projects as set forth herein; 24 NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dover, Delaware as follows 25 (a majority of all members thereof concurring therein): P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

26 1. The Council amends Paragraph 1 of the Authorizing Resolution to authorize the use of excess 27 proceeds from the sale of the City's 2008 Bonds to add the following projects: 28 Use of Funds Estimated Costs 29 Mid City Substation $1,593,461 30 VanSant Combustion Turbine Mark IV Upgrades 700,000 31 McKee Run Driveway Repaving 240,000 32 Distribution Upgrades: 33 Buchanan Acres 406,000 34 Crossgates 396,904 35 Total $3,336,365 36 2. All other provisions of the Authorizing Resolution remain unchanged. 37 3. This resolution shall take effect immediately upon its passage and approval by the Mayor. 38 PASSED AND ADOPTED on the ______ day of ___________, 2009. 39 APPROVED: 40 ________________________ 41 Mayor 42 Attest: 43 ____________________ 44 City Clerk

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: 13 DEPARTMENT OF ORIGIN: Community Development DATE SUBMITTED: 5/12/09 PREPARED BY: Tracey Harvey, Community Development Manager SUBJECT: Amendment to 2008 Action Plan for the CDBG Recovery Program REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: Ann Marie Townshend, AICP, Director of Planning & Community Development EXHIBITS: N/A EXPENDITURE REQUIRED: $73,123 AMOUNT BUDGETED: $73,123 FUNDING SOURCE (Dept./Page in CIP & Budget): CDBG Allocation TIMETABLE: Substantial amendments for program year 2008 must be submitted to HUD by June 5, 2009 RECOMMENDED ACTION: City Council approval of the amendment to the 2008 Action Plan to utilize the additional funds for street and sidewalk improvements in qualifying areas. BACKGROUND AND ANALYSIS On February 25, 2009, HUD announced the list of Community Development Block Grant Recovery Program (CDBG-R) allocations, and the City of Dover was awarded $73,123 to be invested in infrastructure projects that will further job creation or retention. HUD did not release the regulations for these funds until May 6, 2009 which states funding being utilized for infrastructure projects be awarded within 120 calendar days from the date the funds are made available to the recipients. The submission deadline for the amendment to the Action Plan is June 5, 2009 to the HUD field office. To expedite the process, HUD has waived the 30 day comment period for citizen participation to 7 days. The Public Services Department is requesting to utilize these funds for street improvements in income qualifying areas throughout the city. A portion of the funds, not to exceed 10%, will be used for administrative expenses incurred by the Community Development Office. This will include advertising required to amend the 2008 Action Plan and staff time of the Community Development Manager associated with administering these funds.

ACTION FORM PROCEEDING: Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Information Technologies DATE SUBMITTED: 04-15-09 PREPARED BY: Mark Callan, Information Technologies Director SUBJECT: Fiber Manager Software REFERENCE: Upgrade / Replacement of inner city fiber optic loop. RELATED PROJECT: Project # IT0805 APPROVALS: City Manager, Controller/Treasurer EXHIBITS: Sole Vendor evidence from ESRI and two quotations from Telvent Miner & Miner (services = $18,605 and software licensing and maintenance = $17,432). EXPENDITURE REQUIRED: $36,037 AMOUNT BUDGETED $86,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Budget and Account Number: Project # IT0805 147-2200-516-40-28 TIME TABLE: Services and software will be purchased following Council approval. RECOMMENDED ACTION: Issue sole vendor contract to Telvent Miner & Miner for the amount of $36,037 BACKGROUND AND ANALYSIS Currently the city uses paper maps and Autocad for the purpose of operating and managing the existing fiber optic system. This purchase will migrate the existing fiber optic maps and data into a GIS format which can be used by multiple city departments for managing both city uses and leased fiber lines. The purchase will include custom software which is based on ESRI. The City has standardized on the ESRI GIS program and is currently using this system for all GIS applications. The Fiber Manager Software will allow city staff to restore broken communication lines faster by finding alternative routes and get maximum usage of the fiber recourses currently in use. The City currently has fibers lines with up to 144 strands of fiber. With Fiber manager each fiber can be dedicated and managed as to usage and availability. As the City’s fiber network expands due to the fiber leasing contracts, the city will be able to better manage the system. As documented in the exhibited email the recommended contractor, Telvent Miner & Miner (TM&M), is the only ESRI partner that is allowed to write software in the ESRI platform, which is a requirement to maintain the current city standard of using a city wide GIS. Upon completion TM&M will provide Dover with a configured Geodatabase built from scratch and usable in the ESRI program.

Services Quote Date: 5-Mar-09 Quote Number: 2009-1234 To: City of Dover Receiving Party: City of Dover We are pleased to submit the following Fixed Price Quote for: Fiber Manager Implementation Services TASKS TASK ID TASK DESCRIPTION COST 1 Project Initiation $ 388.00 2 Fiber Manager Installation & Configuration $ 14,332.00 3 Remote Editing & Configuration Support $ 3,885.00 TOTAL SERVICES COSTS: $ 18,605.00 OPTIONAL TASKS TASK ID TASK DESCRIPTION COST TOTAL SERVICES COSTS: $ - Quote is Valid for 60 days. All rates and costs are quoted in US Dollars and will be billed in US Dollars. Quote is inclusive of all travel and living expenses for on-site work. All prices are based on Telvent Miner & Miner's standards for services, and do not include taxes, duties, levies or fees. This quotation is made in confidence for your review. It may not be disclosed to third parties, except as required by law. This offer is limited to the terms and conditions of Telvent Miner & Miner's Standard Services Agreement. Estimate does not include the cost of any third party software required to perform the services. THE PRICING CONTAINED IN THIS QUOTATION IS BASED UPON TELVENT MINER & MINER’S STANDARD TERMS AND CONDITIONS AND TELVENT MINER & MINER’S EXPERIENCE WITH SIMILAR PROJECTS. THE SCHEDULE AND PRICE ARE SUBJECT TO CHANGE BASED UPON THE TERMS AND CONDITIONS IN THE FINAL AGREEMENT. Quote Provided by: Larry Frank

REVISED 5/22/09 Page 1 of 2 NOTICE OF PUBLIC HEARING The City of Dover Council will hold a public hearing on Monday, June 8, 2009 at 7:30 PM in the Council Chambers of Dover City Hall to consider adoption of the following proposed Electric Fund budgets for the fiscal year beginning July 1, 2009 to June 30, 2010. The following budgets have been submitted to the Mayor and Council for their review and consideration and the amounts are subject to change. Reference copies of the proposed budget are available at the Dover Public Library, Weyandt Hall (5 East Reed Street), and the City Clerk’s Office. ELECTRIC REVENUE FUND REVENUES Beginning Balance $ 8,219,350 Direct Sales to Customers 99,533,042 Utility Tax 1,781,500 Green Energy 137,600 Miscellaneous Revenue 1,051,184 Rent Revenue 186,816 Emission Credit Sales 274,000 Intrafund Service Receipts Water/Wastewater 270,626 Interest Earnings 158,500 TOTAL REVENUES $ 111,612,618 EXPENSES Power Supply $ 55,619,481 Power Supply Management 3,000,000 PJM Charges – Load 13,943,413 Capacity Charges 13,469,528 Rate Stabilization Credit (3,000,000) Plant Operations 5,798,710 Generations Fuels 1,275,251 PJM Credits (1,701,066) Capacity Credits (12,133,285) Transmission/Distribution 3,318,622 Electrical Engineering 1,500,012 Administration 640,535 Meter Reading 289,103 System Operations 624,520 Utility Tax 1,781,500 Direct Expenses Subtotal $ 84,426,324

Other Expenses: Allow for Uncollectibles $ 135,000 Retirees Healthcare 567,430 Intrafund Service Fees 3,483,884 Debt Service 3,956,600 Green Energy 137,600 Interest on Deposits 54,500 Inventory Write Offs 175,000 Power Supply Study 497,250 Other Expenses Subtotal $ 9,007,264 Transfer to: Improvement & Extension 2,500,000 General Fund 6,758,100 Transfer to Contingency 83,500 Transfer To Subtotal $ 9,341,600 TOTAL EXPENSES $ 102,775,188 CARRIED FORWARD BALANCE 8,837,430 TOTAL BUDGET $ 111,612,618 ELECTRIC CAPITAL PROJECTS FUND CASH RECEIPTS Prior Year Balance $ 1,461,548 Prior Year Balance Bond 1,378,258 Interest Earnings 33,700 Bond Issue 2008 1,958,107 Transfer from Electric 2,500,000 TOTAL RECEIPTS $ 7,331,613 EXPENSE SUMMARY Electric Generation $ 1,254,000 Transmission and Distribution 1,127,147 Electrical Engineering 3,525,536 Current Year Balance 1,424,930 TOTAL EXPENSES $ 7,331,613

AD-HOC HAGGERTY & HAGGERTY REVIEW COMMITTEE The Ad-Hoc Haggerty & Haggerty Review Committee meeting was held at Dover Fire Station No. 1 on March 19, 2009 at 6:09 p.m. with Council President Hogan presiding. Members present were Mrs. Williams, Mrs. Russell, Mrs. Mitchell (Controller/Treasurer, departed at 6:15 p.m.) and Mr. DePrima (City Manager). Representatives of the Dover Fire Department present were Mr. Osika (past Fire Chief), Mr. Bashista (past Fire Chief), Mr. Don Bates (past Fire Chief) Fire Chief Strochine, and Firefighter Hoyt. Mr. Boyer, President Eichler, and Vice President Small were absent. Review of Financial Procedures Recommended by Haggerty & Haggerty During the Regular Legislative, Finance, and Administration Committee meeting of February 25, 2008, members were provided the Independent Accountant's Report on Applying Agreed Upon Procedures pertaining to the Dover Fire Department prepared by Haggerty & Haggerty, Certified Public Accountants and Management Consultants. Members accepted the Report, with the understanding that the Fire Chief and Finance Director would report back to the committee within two (2) to four (4) weeks with a set of procedures that would be beneficial to all parties involved. During the Regular Council Meeting of September 8, 2008, members approved the Legislative, Finance, and Administration Committee's recommendations (from their meeting of August 25, 2008), as follows: 1) That negotiations continue between the Fire Department, including the Controller/Treasurer and Council, and that those members of Council participating be appointed by Council at their next meeting and be given authority to represent Council for a report back at a future meeting of the committee for a final resolution of this matter. 2) That the negotiating principles are the eight (8) points found on the action form submitted by the Controller/Treasurer. 3) That Option #1, to provide monthly payments to the fire department, be added as another point that can be considered during the negotiations. Members reviewed and revised the Joint Committee (City of Dover and Dover Fire Department) Recommendation. The committee recommended approval of the Joint Committee (City of Dover and Dover Fire Department) Recommendations (Attachment #1) There being no further business, Council President Hogan declared the meeting adjourned. Meeting Adjourned at 7:06 P.M. Respectfully submitted, Kenneth L. Hogan Chairman KLH/RR/tm S:\ClerksOffice\PACKETS\2009\Council\04-27-2009\3-19-2009 Ad-Hoc Haggerty Review.wpd Attachments Attachment #1 - Independent Accountant Report, Haggerty & Haggerty Joint Committee (City of Dover and Dover Fire Department) Recommendations

ATTACHMENT #1 Haggerty & Haggerty Committee Meeting of March 19, 2009 COMPARISON OF LF&A RECOMMENDATIONS APPROVED BY CITY COUNCIL AND RECOMMENDATIONS OF THE AD-HOC HAGGERTY & HAGGERTY REVIEW COMMITTEE - Additions indicated in blue, italics and deletions indicated in red, strikeout. Independent Accountant Report - Haggerty & Haggerty Joint Committee (City of Dover and Dover Fire Department) Recommendation 1 The firm of Haggerty & Haggerty, Public Accountants and Management Consultants, was 2 commissioned by city council to review funding provided to the Dover Fire Department from the 3 City of Dover. Upon completion of the review both members of city council and the fire department 4 raised concerns about funding allocated to the fire department and current procedures. 5 A joint committee of council members and fire department personnel was created to review and 6 recommend policies, procedures, and standards dealing with City of Dover financial contributions 7 to the Dover Fire Department. These recommended policies, procedures, and standards will allow 8 for improved fire department operations, and provide a transparent monitoring of allocated funding. 9 10 After numerous meetings, the committee has developed the following proposed agreement. The 11 committee firmly stands behind this agreement as a means to improve the working relationship .12 between the city council and the fire department 13 1. We reaffirmed that the City would make the agreed upon loan payments on Robbins Hose 14 Company loans for fire apparatus directly to the lending bank. The amount of the loan 15 payments will be included in the fire department budget. The fire apparatus will be titled to 16 Robbins Hose Company. 17 City of Dover Employees: 18 a. All current and future City of Dover employees assigned to the Dover Fire 19 Department will remain City of Dover employees assigned to the Dover Fire 20 Department. 21 b. All items pertaining to City of Dover employees will remain under the city budget, 22 and will follow the current budgeting and financial procedures. These items are 23 listed under 110-100-514.10 and include, but are not limited to, salaries, overtime, 24 temporary help, FICA taxes, health insurance, LID insurance, workers 25 compensation, educational assistance, and pension. 26 c. The City of Dover will cover all upgrades, maintenance, and repairs needed to the 27 Dover Fire Department communications center. This includes any upgrades needed 28 to allow the City of Dover employees to effectively complete their duties. 29 d. All City of Dover employees assigned to the Dover Fire Department will remain 30 under the authority of the company elected volunteer Fire Chief. With the approval 31 of city council a Supervisor / Administrative Assistant position will be created to fill 32 the vacancy of the current fire department administrative assistant. If approved by

COMPARISON OF LF&A AND HAGGERTY & HAGGERTY RECOMMENDATIONS PAGE 2 33 city council this position will be tasked with the supervision of the fire dispatchers, 34 and will act as the Fire Chief’s administrative assistant. The company elected 35 volunteer Fire Chief will supervise the new position. 36 e. The company elected volunteer Fire Chief; while reporting directly to the City 37 Council President, will consult with the City Manager in an advisory role on matters 38 of personnel policy as set forth in the Employee Handbook, Labor Contracts, and 39 other adopted personnel policies of the City of Dover. 40 2. The Fire Chief or his designee will adhere to provisions of personnel policies and contracts 41 as applicable to City employees. 42 The Dover Fire Department will follow the City of Dover budgeting process. After 43 completion of the fiscal year budget and adoption by City Council, the Dover Fire 44 Department budget will be allocated to the department in equal quarterly financial 45 contributions on or before July 31, October 31, January 31, and April 30. All personnel 46 costs as outlined in item 1 of this agreement are not included in the quarterly allotment. 47 48 3. The Fire Department will adhere to the provisions of the City of Dover Purchasing Policy 49 as adopted on April 28, 2008 and any subsequent changes to said policy in expending City 50 monies. 51 The company elected volunteer Fire Chief will report to Council President and will act as 52 the liaison to the City of Dover from the Dover Fire Department. 53 4. The Fire Department will prepare blanket bids for purchasing of all items that have recurring 54 use to insure economic benefits and access to government procurement by responsible 55 contractors or suppliers. A sample copy of a blanket bid and material listing was provided 56 to the Fire Department by the Contract & Procurement Manager. 57 All City of Dover financial contributions to the Dover Fire Department will be placed in a 58 financial account maintained by the Dover Fire Department. This account will be for the 59 sole purpose of managing City of Dover financial contributions. 60 5. The City Contract & Procurement Manager will be presented with a detailed plan on the type 61 of fire apparatus that needs to be purchased and the approximate cost as outlined in the CIP. 62 The Fire Department will spec the apparatus. The spec will be reviewed by the Contract & 63 Procurement Manager prior to going to bid. 64 Monthly financial reports from the Dover Fire Department will be provided to the City 65 Council and Mayor. The report will cover all incoming / outgoing monies from the 66 aforementioned account for the calendar month prior. Each report will be included with the 67 monthly Fire Chief’s report. The report format shall be approved by city council and Fire 68 Chief.

COMPARISON OF LF&A AND HAGGERTY & HAGGERTY RECOMMENDATIONS PAGE 3 69 6. The Fire Department is receptive to using the on-line vehicle and equipment sale process 70 that the City is currently using to try and obtain the greatest amount of proceeds from the 71 sale. 72 The annual financial review, prepared for the State of Delaware, shall be provided to the city 73 council. If requested by City Council, the Dover Fire Department will have an opinion audit 74 conducted at the end of the fiscal year. The audit will be completed through an accountant 75 firm of the City Council’s choice. All associated costs of an audit will be paid for by the 76 Dover Fire Department. 77 7. The Fire Department will turn over to the City any proceeds from the sale of apparatus that 78 has been fully funded by the City. In return the City will deposit the funds in an account that 79 will be used for the purchase of equipment needed for the new apparatus. 80 81 The Dover Fire Department will follow State of Delaware purchasing policies and 82 procedures which all fire departments in the State of Delaware are required to follow. 83 8. We all agreed to seek clarification and assistance when ever needed. 84 Any capital needs beyond the City of Dover’s yearly financial contributions that may arise 85 will be brought to City Council for approval through a Committee Action Form (CAF). The 86 Fire Chief will submit an updated 10 year Capital Investment Plan (CIP) in the January Fire 87 Chief’s report. All CIP allocations will be paid directly by the City of Dover to the financial 88 institutions. 89 9. The Dover Fire Department will continue to utilize the City of Dover for the tax exempt 90 rates. S:\ClerksOffice\Attachments and Exhibits\Misc Committee Attachments\Haggerty and Haggerty\03-19-2009 Haggerty & Haggerty\03-19-2009-1 Joint Recommendation.wpd

Independent Accountant Report Haggerty & Haggerty Joint Committee (City of Dover and Dover Fire Department) Recommendation The firm of Haggerty and Haggerty, Public Accountants and Management Consultants, was commissioned by city council to review funding provided to the Dover Fire Department from the City of Dover. Upon completion of the review both members of city council and the fire department raised concerns about funding allocated to the fire department and current procedures. A joint committee of council members and fire department personnel was created to review and recommend policies, procedures, and standards dealing with City of Dover financial contributions to the Dover Fire Department. These recommended policies, procedures, and standards will allow for improved fire department operations, and provide a transparent monitoring of allocated funding. After numerous meetings, the committee has developed the following proposed agreement. The committee firmly stands behind this agreement as a means to improve the working relationship between the city council and the fire department. 1. City of Dover Employees: a. All current and future City of Dover employees assigned to the Dover Fire Department will remain City of Dover employees assigned to the Dover Fire Department. b. All items pertaining to City of Dover employees will remain under the city budget, and will follow the current budgeting and financial procedures. These items are listed under 110-100-514.10 and include, but are not limited to, salaries, overtime, temporary help, FICA taxes, health insurance, LID insurance, workers compensation, educational assistance, and pension. c. The City of Dover will cover all upgrades, maintenance, and repairs needed to the Dover Fire Department communications center. This includes any upgrades needed to allow the City of Dover employees to effectively complete their duties. d. All City of Dover employees assigned to the Dover Fire Department will remain under the authority of the company elected volunteer Fire Chief. With the approval of city council a Supervisor / Administrative Assistant position will be created to fill the vacancy of the current fire department administrative assistant. If approved by city council this position will be tasked with the supervision of the fire dispatchers, and will act as the Fire Chief’s administrative assistant. The company elected volunteer Fire Chief will supervise the new position. e. The company elected volunteer Fire Chief; while reporting directly to the City Council President, will consult with the City Manager in an advisory role on matters of personnel policy as set forth in the Employee Handbook, Labor Contracts, and other adopted personnel policies of the City of Dover.

2. The Dover Fire Department will follow the City of Dover budgeting process. After completion of the fiscal year budget and adoption by City Council, the Dover Fire Department budget will be allocated to the department in equal quarterly financial contributions on or before July 31, October 31, January 31, and April 30. All personnel costs as outlined in item 1 of this agreement are not included in the quarterly allotment. 3. The company elected volunteer Fire Chief will report to Council President and will act as the liaison to the City of Dover from the Dover Fire Department. 4. All City of Dover financial contributions to the Dover Fire Department will be placed in a financial account maintained by the Dover Fire Department. This account will be for the sole purpose of managing City of Dover financial contributions. 5. Monthly financial reports from the Dover Fire Department will be provided to the City Council and Mayor. The report will cover all incoming / outgoing monies from the aforementioned account for the calendar month prior. Each report will be included with the monthly Fire Chief’s report. The report format shall be approved by city council and Fire Chief. 6. The annual financial review, prepared for the State of Delaware, shall be provided to the city council. If requested by City Council, the Dover Fire Department will have an opinion audit conducted at the end of the fiscal year. The audit will be completed through an accountant firm of the City Council’s choice. All associated costs of an audit will be paid for by the Dover Fire Department. 7. The Dover Fire Department will follow State of Delaware purchasing policies and procedures which all fire departments in the State of Delaware are required to follow. 8. Any capital needs beyond the City of Dover’s yearly financial contributions that may arise will be brought to City Council for approval through a Committee Action Form (CAF). The Fire Chief will submit an updated 10 year Capital Investment Plan (CIP) in the January Fire Chief’s report. All CIP allocations will be paid directly by the City of Dover to the financial institutions. 9. The Dover Fire Department will continue to utilize the City of Dover for the tax exempt rates.

ANNUAL MEETING COUNCIL PRESIDENT APPOINTMENTS - 2009/2010 1. COMMITTEE APPOINTMENTS - COUNCIL - These appointments are required by City Code to be made by the Council President for Council confirmation during the Annual Meeting. A. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE - Shall consist of five (5) members, three (3) of said members shall be elected City officials and the other two (2) members shall be City residents. Four (4) members shall be appointed by the Council President and one (1) member shall be appointed by the Committee Chair. 1. William P. McGlumphy - Chairman 2. Thomas J. Leary 3. Reuben Salters 4. Daniel Shevock (appt. by Council President) 5. Bobby Jones (appt. by Committee Chair) B. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE - Shall consist of five (5) members, three (3) of said members shall be elected City officials and the other two (2) members shall be City residents. Four (4) members shall be appointed by the Council President and one (1) member shall be appointed by the Committee Chair. 1. Sophia R. Russell - Chairman 2. Eugene B. Ruane 3. Timothy A. Slavin 4. Ann Horsey (appt. by Council President) 5. David A. Lewis Jr. (appt. by Committee Chair) C. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE - Shall consist of five (5) members, three (3) of said members shall be elected City officials and the other two (2) members shall be City residents. Four (4) members shall be appointed by the Council President and one (1) member shall be appointed by the Committee Chair. 1. Timothy A. Slavin - Chairman 2. Kenneth L. Hogan 3. Sophia R. Russell 4. Mark D. Harmon (appt. by Council President) 5. John J. Davis (appt. by Committee Chair)

ANNUAL MEETING - COUNCIL PRESIDENT APPOINTMENTS FOR 2009/2010 PAGE 2 COMMITTEE APPOINTMENTS - COUNCIL (Continued) D. UTILITY COMMITTEE - Shall consist of five (5) members, three (3) of said members shall be elected City officials and the other two (2) members shall be City residents. Four (4) members shall be appointed by the Council President and one (1) member shall be appointed by the Committee Chair. 1. Eugene B. Ruane - Chairman 2. Kenneth L. Hogan 3. James G. McGiffin, Jr. 4. Richard Snaman (appt. by Council President) 5. Richard Kosior (appt. by Committee Chair) E. CIVILIAN PENSION BOARD - Shall consist of seven (7) members, consisting of two (2) elected City officials appointed at the Annual Meeting, the City Manager, the City Finance Director/Treasurer and three (3) members shall be elected by eligible employees, with three-year staggered terms. 1. Thomas J. Leary 2. William P. McGlumphy F. CONSTRUCTION CODE BOARD OF APPEALS (Plumbing, Mechanical, and Fire Prevention) - Shall consist of three (3) members, two (2) of said members being elected City officials, and one member shall be the City Manager. 1. James G. McGiffin, Jr. - Chairman 2. Timothy A. Slavin G. POLICE PENSION BOARD - Shall consists of seven (7) members, consisting of two (2) elected City officials appointed at the Annual Meeting, the City Manager, Chief of Police, and three (3) members shall be elected by members of the plan and presented to Council for confirmation (staggered terms - January). 1. Thomas J. Leary 2. William P. McGlumphy

ANNUAL MEETING - COUNCIL PRESIDENT APPOINTMENTS FOR 2009/2010 PAGE 3 MISCELLANEOUS COMMITTEE APPOINTMENTS - COUNCIL PRESIDENT A. LIAISON TO CHAMBER OF COMMERCE & GREATER DOVER COMMITTEE 1. Carleton E. Carey, Sr., Mayor 2. Beverly C. Williams, Council President B. LIAISON TO KENT COUNTY (CITY/COUNTY COMMITTEE) 1. Carleton E. Carey, Sr., Mayor 2. Beverly C. Williams, Council President 3. Thomas J. Leary 4. William P. McGlumphy 5. Reuben Salters 6. Anthony J. DePrima, City Manager C. KENT COUNTY TOURISM 1. Beverly C. Williams /tm Prepared by: City Clerk's Office/tm S:\ClerksOffice\ANNUALMEETING\2009 Meeting\2009-10 Committee Appointments-CP.wpd