Downtown Dover Partnership Board Meeting Packet

BOARD OF DIRECTORS MEETING Wednesday, December 7, 2022 7:30 a.m. City of Dover Conference Room 1. Welcome 2. Agenda 3. Minutes (October 2022) 4. Police Report 5. Property updates • Dover Interfaith Mission for Housing - • 136 W. Loockerman Street 6. Executive Committee/Staff Updates I Budget ii. Insurance iii. Downtown Dover Strategic Master Plan iv. Grants in-hand • Grant In Aid $100,000 • State of DE Community Reinvestment Fund $1.475 o Site acquisition o Critical Improvements Program 7. Marketing and Promotions • New Downtown Dover gift card program - Yiftee! 8. Other Business • Donny Legans: Rail Haus beer garden 9. Board member updates (if time allows) 10. Public Comment 11. Adjourn Next DDP board meeting: Wednesday, January 18, 8:30 a.m. City of Dover Library Agenda items as listed may not be considered in sequence. Pursuant to 29 DEL. C. 10004(e)(2), this agenda is subject to change to include the addition or deletion of items, including executive sessions, which arise at the time of the meeting. Downtown Dover Partnership Board Meeting Agenda – December 7, 2022

Board Meeting 10/26/2022 City Hall DRAFT MINUTES ATTENDANCE: Doug Ferris, Councilman Fred Neil, Todd Stonesifer, Sergeant Lynch, Terrell Holmes, Jonathan Street, Pete Bradley, Codi Canasa, Councilman Ralph Taylor, Dave Hugg, Linda Parkowski, Mary Ellen Gray, Kim Adams STAFF: Jordan Resh, Diane Laird, Tina Bradbury CALL TO ORDER Stonesifer called the meeting to order at 7:32 a.m. Stonesifer welcomed Holmes to the meeting as Dr. Downing’s substitute. MINUTES Neil motioned to approve September’s Board minutes and Canasa seconded the motion. The Board voted unanimously to approve September’s minutes. POLICE REPORT Sergeant Lynch shared that she wants to update the crime reporting system to the Board. She shared that 55 complaints were filed in the third quarter (July 1 – September) and provided a map to repre- sent the complaints from the Dover Crime Map feature of the Dover Police Department website. Ser- geant Lynch noted that only complaints that required a report are featured on the map and that loi- tering complaints that do not escalate or involve a victim, for example, are not featured on the map. Sergeant Lynch explained that • A fist icon represents assault. • Blue handgun represents a weapon complaint. • Dollar signs represent theft. Sergeant Lynch added that next meeting she can provide a more comprehensive and clear map re- port. Councilman Taylor asked if Sergeant Lynch could provide a quality-of-life crime report, which he noted do not always result in a report. Sergeant Lynch responded that she can provide that information. Sergeant Lynch reported that Dover PD has one cadet, and that the cadets are not sent downtown alone. She shared that they are recruiting potential cadets, and are targeting college-aged students for the position. Canasa asked if there is a tattoo-policy, and Sergeant Lynch responded that tattoos must be approved but are not banned. Parkowski asked if the radius can be expanded in the crime report. Sergeant Lynch responded that she did a half mile radius report of downtown and a full map is available on the Dover PD website. DRAFT 1

Board Meeting 10/26/2022 City Hall Canasa asked if parking enforcement has begun. Sergeant Lynch shared that two full time parking en- forcement staff are available, and the non-emergency line can be called. DDP staff offered to coordi- nate parking enforcement. EXECUTIVE COMMITTEE Budget Bradbury shared the following comments regarding the budget: • Insurance payments were updated following a worker’s compensation report. • Rent reflects two months’ payment. • Billing for Mosaic was paid and will reflect in the budget. • Property tax payments were made. Strategic Master Plan Stonesifer shared that the Strategic Master Plan is nearly finalized, and a special meeting will be planned to review and then present it. Laird noted that there is not a date for the final plan because Mosaic asked for additional time, and the DDP approved their request to allow for a top-quality final plan. Grants in Hand Stonesifer shared that $1.475 million dollars were awarded in grants, and the funds are available in the DDP account, including the $1.275 for critical improvements, $100,00 for grant and aid that went directly to Mosaic for the master plan, and $200,000 for property acquisition. Stonesifer added that a small committee will decide who to give the funds to. Laird shared that they hope to finalize an application to award the grant funds in November, and have the funds distributed fully in two years. Bradbury shared that the $1.475 million is not yet deposited, and that the funds will go into a re- stricted account. Bradbury shared that the accountant recommended a money market account for the remaining funds, which will have a 1% interest rate and will allow up to 6 monthly withdrawals. The $200,000 for property acquisition will remain in the operating budget. Adams asked for clarification on how the funds will be received. Laird explained that the accountant recommended this fund is only accessed at the end of a project’s completion, to allow the funds to remain secure and to grow interest. Adams asked for additional clarification on the process of distrib- uting funds. Laird explained that other funding may be required to complete the project, but that the DDP grant funds will become available to cover expenses from the project once completed. DRAFT 2

Board Meeting 10/26/2022 City Hall Adams noted that the grant application is misleading if funding is not available to complete projects. Laird responded that outside loans can be paid off with the grant, and the grant matches 75% of ex- penses from a completed project. Parkowski noted that their Kent Economic Partnership fund pro- vides half of the grant allowance at 50% project completion. Adams shared that without the funding up front, it will be difficult for property owners to secure the funds to complete their projects and will likely upset property owners. Councilman Neil suggested reviewing the ordinances to forgive landowners with vacancies who are working on their properties. Van Gorp suggested considering Adams’ input and revising the grant application before it is launched. Laird noted that the grant application is not yet active, and that Adams’ comments will be considered before it is finalized. Van Gorp motioned to place the $1.275 million for critical improvements in a money market account until the money is awarded to the grant recipients. Bradley seconded the motion, and the board voted unanimously to approve. Downtown Business Updates Otis Brooks Laird announced Otis Brooks, owner of Caribbean Cuisine, received REAP funding to expand into a new downtown business, Tastee’s Seafood & Chicken. Key to Life Juice Bar Laired shared that the Unlock the Block Pop Up selection was unsuccessful, but that EDGE grant recip- ients, Key to Life Juice Bar, are scheduled to move in to 136 W Loockerman St. Laird added that the tenants are working with an architect to consider renovating the property for their long-term occu- pancy. Parkowski asked if critical improvements funding would be available for their business, and Bradbury responded that it is complicated because the DDP owns the property, but she can be advised on the issue. Kim Adams Adams shared that she owns all of the properties from Janaid’s to the corner of New St. Adams shared that she is renovating for rent 3 bedroom/2 bath downtown apartments. DRAFT 3

Board Meeting 10/26/2022 City Hall She is also renovating an office space at the former Simon’s Bridal which includes a large conference room for public use, office cubicles, and capacity for 38 workers and a few floaters. Adams shared a plan for 225 W Loockerman for a retail/grab and go/bodega-style store with a 1 bed- room/1 bath with a balcony on the second floor. Parkowski asked if Adams applied for DDD funds and tax benefits, and Adams shared that she has not yet applied for funding. Canasa noted that building large, multi-bedroom and small one bedroom helps to diversify residency, as previously discussed by Mosaic Development Partners. Councilman Neil suggested conduit bonds and noted that a charter now allows conduit bonds to act as a tax break to reduce the cost of investment. Parkowski noted that she hopes the master plan includes criteria to seek funding for development. Laird responded that Bradbury is also available to help seek funding. Adams shared that she is also renovating 231 W Loockerman to a 3 bedroom/ 2 bathroom. Adams re- ported having issues with HVAC regarding the power use (need 200 amps per floor) and noted that she has worked with the city for three months to be able to finish. Councilman Taylor asked to clarify, and Adams noted that the power is a city infrastructure issue. Street echoed Adams’ complaint and reported that he has had issues with energy providers and the City in securing necessary energy for development projects. Adams shared that she is in the permit process for installing an additional apartment unit, but needs to resolve issues with power before she can move forward. Coney Island Hot Dogs Ferris shared that Coney Island Hot Dogs completed their sign and front façade, as well as brand new electric and plumbing throughout the commercial use on the first floor and the two one-bedroom apartments on second floor. Ferris shared that both apartments are fully renovated and leased. Ferris shared that he wanted to maintain a “throwback look” for the coney island concept. The site will provide a full-scale breakfast from 7-11 a.m. and that the kitchen is fully furnished with commer- cial grade equipment. Ferris shared that he had difficulties getting equipment and staff during Covid, but he has finished the process. He shared that the interior murals reflect Coney Island, NY. Ferris added that his business partner will operate the business day-to-day between 7 am to 11 am for breakfast and 11am – 7pm for lunch/dinner Monday-Thursday, and Friday and Saturday will have the takeout window open until 1:30 am. DRAFT 4

Board Meeting 10/26/2022 City Hall Ferris shared that he received vacancy fines while people were working on the property and received one yesterday before the meeting worth $750. Ferris noted that more than the dollar amount, it is offensive to the work he is doing for downtown. Laird noted Ferris’ complaint and shared that they are looking for solutions to this issue. Parkowski asked if he plans for outdoor seating. Ferris responded that he would like a mural on the side of the building and have outdoor seating, but he does not want to work before knowing the in- tended use of the neighboring property. Parkowski shared that the master plan needs to place an importance on outdoor seating. Hugg asked how long it took Ferris to find tenants for his apartments, and Ferris responded that he received many applicants, and was able to occupy them the next day. Ferris shared that he is charging $1,000 per month for the 1 bedroom, and Adams is charging $1,500 a month for the 1 bedroom. Ferris shared that he borrowed money to buy the building, and that the renovation costs are coming out of pocket. He added that not many people would be willing to continue with all the delays faced, noting the issues with the city’s electric. Ferris shared that he could not receive a commercial meter and was told to contact his supplier for an estimated date to receive authorization to use the residen- tial meters, but the supplier could not provide one so he could not use the meters. Adams added that she experienced the same issues, and was asked to provide the price of the meters, which she could not do because it was varied heavily throughout the supply chain, so she had to take a halt on the pro- ject from the City. Ferris suggested a liaison for the City of Dover for expected issues when buying and renovating a property. Councilman Neil noted that the smart LED lighting system, a $750,000 project with very complicated staff and software, is supposed to be completed in November. Councilman Neil added that if supply issues are preventing development, the City should communicate better the explanation. Stonesifer shared positive support over the progress of downtown, and noted that Mary Ellen Gray, new City Planner, may be able to help address these concerns. OTHER BUSINESS Holmes shared that DSU Homecoming is this weekend and that they will have events on the down- town campus, such as a parade Saturday morning (starting on the Green) which businesses and resi- dents are excited for, community day 11-2, vendors, food, and face painting on DSU Downtown Cam- pus and open to the public. DRAFT 5

Board Meeting 10/26/2022 City Hall Holmes added that DSU is working on expanding its footprint and finalizing its own master plan pro- cess. Canasa asked if newsletter and communications from DDP can go directly to DSU students. Holmes said there is opportunity to do that. PUBLIC COMMENT None ADJOURNMENT Canasa motioned to adjourn the meeting and the Board voted unanimously to approve. The meeting adjourned at 8:45 a.m. Next Meeting: Wed. December 7, 7:30 a.m. at Dover City Hall DRAFT 6

DOWNTOWN DOVER PARTNERSHIP STATEMENT OF ASSETS/BALANCE SHEET FISCAL YEAR 2023 October 1 ASSETS: 2 Cash - PNC Commercial Loan Account $ 766,723 3 Cash - PNC Operating Account 142,446 4 Total Cash & Investments 909,169 5 6 Prepaid Items - 7 Land & Buildings 8 Real Estate Holdings 5,196,863 9 Equipment 6,424 10 Accumulated Depreciation (809,405) 11 TOTAL ASSETS $ 5,303,052 12 13 LIABILITIES: 14 Accounts Payable $ 1,913 15 Deposits - Leases/Sales Contracts 27,432 16 Misc. Payable - Accrued Payroll 2,668 17 Note Payable - 22-24 Loockerman St. 984,737 18 Note Payable - Governors Ave. 964,381 19 TOTAL LIABILITIES $ 1,981,131 24 25 FUND BALANCES: 26 Invested in Land & Buildings $ 4,393,882 27 Current Year - Net Income/(Loss) (7,505) 28 Unreserved, Undesignated (1,064,457) 29 TOTAL FUND BALANCES $ 3,321,921 30 31 TOTAL LIABILITIES AND FUND BALANCES $ 5,303,052 32 39 Real Estate Holdings 40 120 S. Governors Avenue - Acme site $ 1,239,345 41 133 - 135 S. Governors Avenue 174,500 42 139 - 143 S. Governors Avenue 369,429 43 222 Railroad Avenue 56,746 44 238 Railroad Avenue 186,137 45 East side of N. West Street parcel #1 243,000 46 680 & 684 Forest St 451,636 47 22-24 West Loockerman Street 1,858,785 48 Loockerman & North Street Lots - Collegian 177,393 49 136 W. Loockerman St. 96,671 50 111 New Street 331,366 51 Santa House 11,855 52 Total Buildings & Land $ 5,196,863 * Real Estate Holdings & Loan Balances are not updated for FY22 until entries are generated by the Tax Accountant

DOWNTOWN DOVER PARTNERSHIP PRELIMINARY MONTHLY BUDGET REPORT FISCAL YEAR 2023 Year to Date Year to Date YTD Budget FY23 Budget October Actual Budget Variance Budget Received 1 Beginning Budget Balance & Cash $ 878,093 $ - $ - $ - $ - 2 Beginning Budget Balance $ 132,712 - - - - 3 PNC Commercial Loan Account $ 745,381 - - - - 4 5 RECEIPTS: 6 Corporate Fundraising $ - $ - $ 20,000 $ (20,000) $ 60,000 0% 7 State Grants & Reimbursements (Westside) - - 25,000 (25,000) 75,000 0% 6 Parking Permits - - 10,000 (10,000) 30,000 0% 7 Parking Meters 142 336 1,000 (664) 3,000 11% 8 Parking Enforcement - - 667 (667) 2,000 0% 11 Property Rental Income - Governors Avenue 10,114 40,188 43,333 (3,145) 130,000 31% 12 Property Rental Income - EZ-Pass 26,728 106,913 98,133 8,780 294,400 36% 13 Property Rental Income - Forest Street - - 4,000 (4,000) 12,000 0% 14 Property Rental Income - 136 W. Loockerman - - 4,400 (4,400) 13,200 0% 15 USDA Revolving Loan - - 10,000 (10,000) 30,000 0% 16 FY22 Appropriation from City of Dover 37,500 75,000 50,000 25,000 150,000 50% 17 Miscellaneous Grants - 100,000 10,000 90,000 30,000 333% 18 Miscellaneous Receipts - - 6,667 (6,667) 20,000 0% 19 TOTAL RECEIPTS $ 74,485 $ 322,437 $ 283,200 $ 39,237 $ 849,600 38% 20 21 DISBURSEMENTS: 22 Salaries $ 11,629 $ 52,329 $ 58,333 $ 6,004 $ 175,000 30% 23 Temporary Help - 230 2,667 2,437 8,000 3% 24 FICA Taxes 969 4,082 5,333 1,251 16,000 26% 25 Health Insurance - - 4,000 4,000 12,000 0% 26 Unemployment Tax Exp - - 1,333 1,333 4,000 0% 27 Office Supplies - - 500 500 1,500 0% 28 Printing & Duplicating 240 2,248 1,333 (915) 4,000 56% 29 Program Materials & Supplies - - 1,333 1,333 4,000 0% 30 Computer Software Purchases 45 180 1,333 1,153 4,000 5% 31 Parking Materials & Maintenance 361 909 7,333 6,424 22,000 4% 32 Insurance - 39,900 14,000 (25,900) 42,000 95% 33 Property Maintenance 241 2,029 5,000 2,971 15,000 14% 34 Telephone/FAX - Fire & Security Systems 238 837 1,667 829 5,000 17% 35 Postage - - 67 67 200 0% 36 Electricity - - 333 333 1,000 0% 37 Advertising 554 1,063 3,333 2,270 10,000 11% 38 Subscriptions and dues - 43 1,500 1,457 4,500 1% 39 Training, Conference, Food & Travel - 270 6,000 5,730 18,000 1% 40 Accounting/Auditing Fees - - 1,000 1,000 3,000 0% 41 Office Space Rental 3,153 7,907 6,333 (1,574) 19,000 42% 42 Contractual Services - 100,000 167 (99,833) 500 20000% 43 Legal Expenses - - 333 333 1,000 0% 44 Community Relations - 64 667 603 2,000 3% 45 Organization Committee - 1,324 28,333 27,009 85,000 2% 46 Merchant Committee - 264 2,667 2,403 8,000 3% 47 Marketing & Promotions Committee 255 462 5,333 4,872 16,000 3% 48 Parking Committee - 2,693 5,000 2,307 15,000 18% 49 Design Committee - 126 5,000 4,874 15,000 1% 50 Bank Fees 13 13 300 287 900 1% 51 Property Taxes - 27,794 10,667 (17,127) 32,000 87% 52 Economic Development Committee 1,500 1,851 12,000 10,149 36,000 5% 53 Capital Improvement - 8,000 10,000 2,000 30,000 27% 54 Improvements Other Than Buildings - - - - - 0% 56 Facade Program 3,376 13,376 8,333 (5,042) 25,000 54% 57 Financial Charges - PNC Loan 15,487 61,949 61,667 (282) 185,000 33% 58 Revolving Fund Loan Disbursement - - 10,000 10,000 30,000 0% 59 TOTAL DISBURSEMENTS $ 38,059 $ 329,942 $ 283,200 $ (46,742) $ 849,600 39% 60 61 NET INCOME/(LOSS) $ 36,426 $ (7,505) $ - $ (7,505) $ - 62 63 Budget Balance 147,796 (7,505) - - - 64 PNC Commercial Loan Account 766,723 - - - 65 Ending Working Capital - Budget Balance $ 914,519 $ (7,505) $ - $ -