Anexo

UTILITY COMMITTEE AGENDA April 9, 2007 - 5:00 P.M. - Council Chambers - City Hall - City of Dover Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at Tmcdowell@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Evaluation of Bids - System Control and Data Acquisition (SCADA) Maintenance Contract 2. Brown Water Update 3. Adjournment by 6:00 P.M. /tm S:\ClerksOffice\Agendas&Minutes\Committee-Agendas\2007\04-09-2007 UTILITY.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

ACTION FORM PROCEEDING: Utility Committee AGENDA ITEM NO.: 04/09/2007 - 1 DEPARTMENT OF ORIGIN: Public Utilities - Electric DATE SUBMITTED: 03-30-07 PREPARED BY: Ronald Lunt – Public Utilities Manager SUBJECT: Evaluation of Bids - System Control and Data Acquisition Maintenance Contract (SCADA) REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager and Finance Director EXHIBITS: N/A EXPENDITURE REQUIRED: Not to exceed $57,500 AMOUNT BUDGETED: $57,500 FUNDING SOURCE (Dept./Page in CIP & Budget): Operation accounts: 412-7600-576.30-31 and 480-8300-563.30-31 TIMETABLE: Contract effective after appropriate approvals RECOMMENDED ACTION: Award contract to Donovans Contractual Services (DCS) at $50 per hour - Not To Exceed $57,500 in expenses in any fiscal year. The contract duration is for one year, and the City has the ability to extend the contract for an additional two years. BACKGROUND AND ANALYSIS The Public Utilities Department operates two fixed System Control and Data Acquisition (SCADA) systems to monitor and control fourteen electric substations, two power generation facilities, twenty- three water wells, one water treatment plant, and thirty-eight wastewater pumping stations. In addition, the Public Utilities Department operates the communication system for each location which communicates either through fiber optics or a radio system. In the past, an employee was assigned to this function; however, after his retirement the position was not filled as it was decided to disperse the duties to current employees and issue a “support” contract to minimize expenses. It has been decided to continue this practice and monitor the expense to ensure the cost savings; therefore, the Pubic Utilities Department solicited proposals to continue this practice. Central Services distributed the Request For Proposals to two local, potential vendors as well as advertised according to City policy. We only received one response to the request. The services to be provided under this contract will include support for the current staff that are responsible for the maintenance and repair of the current SCADA components and assist with the upgrade of obsolete equipment. In addition, the contractor will assist staff with the troubleshooting and repair of the radio/fiber communication system. It is staff’s recommendation that a one-year contract be issued with the ability to extend it for an additional two years. By structuring the contract in this form, the City can monitor the expenses and hire an employee if it is determined that this is more economically prudent.

CITY OF DOVER WATER QUALITY APPLICABLE EXPENDITURES ACCOUNT # PROJECT # DESCRIPTION FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 TO DATE 417-6800-568.40-31 WS0201 Wellhead Redevelopment Program $990.00 $990.00 417-6800-568.40-31 WS0404 Wellhead Redevelopment Program $150,961.29 $150,961.29 417-6800-568.40-31 WS0505 Wellhead Redevelopment Program $143,840.15 $143,840.15 417-6800-568.40-31 WS0606 Wellhead Redevelopment Program $23,838.98 $23,838.98 Wellhead Redev. Total $990.00 $150,961.29 $143,840.15 $23,838.98 $319,630.42 (capacity and flow control) 417-6800-568.40-31 WS0301 Water System SCADA Upgrade $192,198.00 $21,294.60 $213,492.60 (flow control) 417-6800-568.40-34 WD0304 Division Street Water Main Upgrade $12,033.20 $8,498.73 $1,334,251.51 $1,354,783.44 (unlined pipe replacement) 417-6800-568.40-34 WD0306 Dead End Water Main Removal $22,391.79 $22,391.79 (improved flow control) 417-6800-568.40-34 WD0504 Water Quality Evaluation $1,660.00 $77,407.64 $79,067.64 (system analysis) 417-6800-568.40-34 WD0502 Water Quality Improvements $180,790.94 $180,790.94 (recommendation implementation) 417-6800-568.40-34 Misc. Distribution System Improvements $0.00 $100.00 $56,440.04 $20,917.96 $25,391.96 $102,849.96 (capacity, flow control, pipe replacement) 417 TOTAL $227,612.99 $180,854.62 $201,940.19 $1,456,416.09 $206,182.90 $2,273,006.79 412-6800-568.20-51 Claims since 12/2002 $1,143.31 $3,376.00 $5,586.40 $2,939.41 $1,164.93 $14,210.05 (damaged laundry, etc.) 412-6800-568.30-25 Flushing Advertising $504.12 $5,309.70 $2,974.44 $9,592.00 $10,847.26 $29,227.52 various estimated Flushing Labor (In-house) $19,098.00 $106,948.80 $101,856.00 $165,516.00 $181,431.27 $574,850.07 412-6800-568 estimated Flushing Supplies - Distribution $148.47 $742.10 $777.31 $265.98 $1,933.86 412-7600-576 estimated Flushing Supplies - WTP $1,177.46 $310.00 $1,487.46 412-7600-576 estimated Sample Analysis Supplies $3,276.90 $4,521.48 $7,798.38 VFDs (flow control) $0.00 412 TOTAL $20,745.43 $115,782.97 $111,158.94 $183,279.08 $198,540.92 $629,507.34 WATER QUALITY TOTAL $248,358.42 $296,637.59 $313,099.13 $1,639,695.17 $404,723.82 $2,902,514.13 Updated: 4-3-07 Public Utilities Department Page 1 of 3

CITY OF DOVER WATER QUALITY APPLICABLE EXPENDITURES OCTOBER - NOVEMBER 2006 FLUSHING OPERATION LABOR EXPENSES EMPLOYEE REGULAR HOURS OVERTIME HOURS RATE PER HOUR SHIFT DIFFERENTIAL TOTAL OVERTIME TOTAL MONTHLY PAY Rick Abbott $2,830.40 46.0 $26.54 $120.75 $1,341.59 $4,171.99 Robert Carson $2,710.40 32.0 $25.41 $69.25 $882.37 $3,592.77 Earl Hayes $3,078.40 8.0 $28.86 $73.63 $304.51 $3,382.91 Ralph McDougall $3,673.97 86.0 $34.66 $0.00 $2,980.76 $6,654.73 George O'Neal $3,078.40 14.5 $28.86 $46.75 $465.22 $3,543.62 Shawn Ridgeway $2,112.00 46.5 $19.80 $121.13 $1,041.83 $3,153.83 Lee Ridgway $2,049.60 10.0 $19.23 $53.38 $245.68 $2,295.28 Gerald Pennewell $2,710.40 32.0 $25.41 $74.38 $887.50 $3,597.90 Vic Brown $2,489.60 15.0 $23.34 $47.13 $397.23 $2,886.83 Bruce Blankenship $3,084.80 $18.00 $18.00 $3,102.80 Michael Boots $3,084.80 9.0 $28.92 $60.00 $320.28 $3,405.08 Shawn Combs $3,084.80 $56.00 $56.00 $3,140.80 Robert Daniels $2,830.40 8.0 $26.54 $40.00 $252.32 $3,082.72 James Hunter $2,830.40 9.5 $26.54 $54.00 $306.13 $3,136.53 Andrew Polasko $2,830.40 $20.00 $20.00 $2,850.40 Shawn Russum $2,667.20 8.0 $25.01 $86.00 $286.08 $2,953.28 Samuel Spangler $2,300.80 $42.00 $42.00 $2,342.80 TOTALS $47,446.77 324.5 $339.12 $982.40 $9,847.50 $57,294.27 % OF LABOR EXPENSE DIRECTLY RELATED TO FLUSHING 18.90% LABOR EXPENSE DIRECTLY RELATED TO FLUSHING $10,829.90 Updated: 1-8-07 Public Utilities Department Page 2 of 3

CITY OF DOVER WATER QUALITY APPLICABLE EXPENDITURES FLUSHING OPERATION LABOR EXPENSE ESTIMATES FLUSHING OPERATION DAYS ACTUAL LABOR EXPENSE COST PER DAY CREWS DAILY COST PER CREW EST. LABOR EXPENSE DIRECT FLUSHING LABOR EXPENSE March 11 - April 3, 2007 18 n/a n/a 5 $636.60 $57,294.00 $10,829.85 October 22 - November 15, 2006 18 $57,294.27 $3,183.02 5 $636.60 n/a $10,829.90 July 9 - August 5, 2006 21 n/a n/a 5 $636.60 $66,843.00 $12,634.82 FY 2007 Totals 39 $181,431.27 $34,294.57 March 5 - 31, 2006 22 n/a n/a 5 $636.60 $70,026.00 $13,236.48 September 25 - October 18, 2005 20 n/a n/a 5 $636.60 $63,660.00 $12,033.17 July 5 - 16, 2005 10 n/a n/a 5 $636.60 $31,830.00 $6,016.58 FY 2006 Totals 52 $165,516.00 $31,286.23 June 19 - 20, 2005 1 n/a n/a 4 $636.60 $2,546.40 $481.33 March 4 - 16, 2005 10 n/a n/a 6 $636.60 $38,196.00 $7,219.90 November 12 - 24, 2004 9 n/a n/a 6 $636.60 $34,376.40 $6,497.91 August 9 - 17, 2004 7 n/a n/a 6 $636.60 $26,737.20 $5,053.93 FY 2005 Totals 27 $101,856.00 $19,253.06 May 20 - 27, 2004 6 n/a n/a 6 $636.60 $22,917.60 $4,331.94 March 8 - 23, 2004 12 n/a n/a 6 $636.60 $45,835.20 $8,663.88 September 22 - October 3, 2003 10 n/a n/a 6 $636.60 $38,196.00 $7,219.90 FY 2004 Totals 28 $106,948.80 $20,215.72 May 18 - 21, 2003 4 n/a n/a 6 $636.60 $15,278.40 $2,887.96 April 29 - 30, 2003 1 n/a n/a 6 $636.60 $3,819.60 $721.99 FY 2003 Totals 5 $19,098.00 $3,609.95 Updated: 1-8-07 Public Utilities Department Page 3 of 3