CCW Minutes

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on September 10, 2024, at 6:00 p.m. with Council President Anderson presiding. Members of Council present were Mr. Boggerty, Mr. Hare, Mr. Neil, Dr. Pillsbury, and Mr. Rocha. Ms. Arndt, Mr. Lewis, and Dr. Sudler were absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Iriowen, Mr. Wilson (Utility), and Mr. Shevock (Legislative, Finance, and Administration). Mr. Garfinkel (Legislative, Finance, and Administration) was absent. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Boggerty and unanimously carried. Council Reports – August 2024 First District Dr. Pillsbury reported that she attended the Caribbean Festival, a veteran's dinner held at Luther Towers, and the police academy graduation. She also reported that along with Mr. Rocha and Mr. Boggerty, they held a productive three(3)-hour town hall meeting. Mr. Rocha had no additional report to give. Second District Mr. Hare recognized the Dover Police Department for assisting with neighborhood complaints regarding tractor-trailers parking in the neighborhood. Within two (2) days the vehicles had been ticketed and taken care of. Mr. Lewis was absent; no report was given. Third District Mr. Neil reported that he had collaborated with staff to address the mandated assessment reduction for equity owners in the land lease community where he resides, noting that lot rents have increased significantly. He expressed his gratitude to Ms. Haines, Interim Customer Service Director, for her assistance with these issues. However, he remains opposed to granting a discount, given the significant increase in lot rents. He also reported that he is actively addressing constituent concerns in East Lake, which include issues related to vegetation, crime mapping, and blue markings indicating an undeclared project. Mr. Neil reported that he participated in interviews for the Finance Director, attended the Latin Festival, drove the lead car in the Caribbean Festival, and attended the Downtown Dover Partnership meetings. He noted that he attended the inaugural meeting of the State of Delaware Affordable Housing Production Task Force, served on the Construction and Property Maintenance Code Board of Appeals, and joined the conversation regarding a tree at 416 N. Bradford Street, with Ms. Arndt and Mr. Lyon. Mr. Neil stated that he, along with Ms. Duca worked with a constituent regarding the raised sidewalks on State Street which led to another constituent dealing with grinding down sidewalks and the use of flexible sidewalks on State Street and Bradford Street. Complaints have been made about new construction on the corner of William and West Street since no work has been done in five (5) months.

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 10, 2024 PAGE 2 Ms. Arndt was absent; no report was given. Fourth District Dr. Sudler was absent; no report was given. At-Large Mr. Boggerty reported that he attended the Del Tech Ribbon Cutting Ceremony and provided 1,800 COVID tests for all their campuses across the state. He expressed his gratitude to the warehouse personnel for their flexibility. Mr. Boggerty attended the Caribbean celebration and the NAACP Gala. He had hearings with the Construction and Property Maintenance Appeal Board where he was elected to be the board chairman. He noted that there are constituents concerned about the lighting on New Street. He wanted to thank Ms. Duca, Mr. Hugg, and the staff for checking out the lighting. Regarding the home where Union Baptist is, he wanted to thank Code Enforcement for responding quickly to those issues. Council President Anderson Council President Anderson reported that staff have been working on an initiative to track constituent issues, allowing them to be aware of approximately 90% of concerns in real time. Staff is working on different systems, including GIS and possibly Microsoft Teams. He is looking forward to this initiative, as having a scorecard will be valuable and useful for identifying and addressing problems effectively. Mr. Anderson wanted to thank the staff for working on this, particularly Mr. Hugg and Ms. Duca. He wanted to thank the IRT program that is moving forward and thank the members who have pledged money towards ads. Mr. Anderson stated that he attended the NAACP Gala, the Latin Festival, the Joint User Agreement at Dover Air Force Base, and several other events. UTILITY COMMITTEE The Utility Committee met with Chairman Neil presiding. Adoption of Agenda Mr. Rocha moved for adoption of the agenda, seconded by Dr. Pillsbury and unanimously carried. GIS Utility Network Water Upgrade – Sole Source Vendor (Jason Lyon, Water/Wastewater Director) Mr. Jason Lyon, Director of Water and Wastewater reviewed the background and analysis of the GIS utility network water upgrade. Staff recommended awarding the contract to Environmental Systems Research Institute, Inc. (ESRI), for the GIS Utility Network Wastewater Upgrade, for the amount of $147,000). Responding to Mr. Iriowen, Mr. Lyon explained that their work spans both private and public sectors. They employ various methods to ensure that the infrastructure is accurately inputted, enabling them to utilize GIS effectively for infrastructure management.

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 10, 2024 PAGE 3 Responding to Mr. Rocha, Mr. Lyon mentioned that they have entered into an agreement with ESRI (Environmental Systems Research Institute) that extends through 2027. Additionally, there is a sole source letter pertaining to the enterprise agreements. Mr. Hare moved to recommend accepting the staff recommendation. The motion was seconded by Mr. Boggerty and unanimously carried. Resolution Application for Emerging Contaminants Grant Program (Jason Lyon, Director of Water and Wastewater) Mr. Jason Lyon, Director of Water and Wastewater reviewed the background and analysis of the application for the Emerging Contaminants Grant Program. Staff recommended adopting Resolution No. 2024-13 as submitted so that staff may complete the application for the Emerging Contaminants Grant Program. Responding to Mr. Anderson, Mr. Lyon stated that the EPA has not yet finalized their PFAS requirements. Initially, the threshold was set at 1.4 parts per trillion for water treatment, but it has since been lowered again. The funding would enable collaboration with engineering firms to inspect infrastructure and assess what updates may be needed to meet the evolving standards in the future, taking a proactive approach. Responding to Mr. Iriowen, Mr. Lyon stated that they are looking at the PFAS and PAS. There are several different chemicals, and it is lumped into the PFAS. Responding to Mr. Iriowen, Mr. Lyon stated that they are preparing to address whatever maximum contaminant level the EPA sets and will provide the information to engineers for design purposes. They are currently conducting proactive testing, with results showing very low contamination levels. He noted that carbon filtration or additional filtering might be required before water distribution. Mr. Lyon also mentioned that their water supply comes from various aquifers, and they would need to determine the specific contaminant levels, work with engineering firms to assess the situation and develop a strategic plan moving forward. Mr. Hare moved to recommend accepting the staff recommendation. The motion was seconded by Dr. Pillsbury and unanimously carried. Mr. Neil moved for adjournment of the Utility Committee meeting, hearing no objection the meeting adjourned at 6:20 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Rocha presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 10, 2024 PAGE 4 Change Order – CT2322 – Dover Little League Site Improvements (Jason Lyon, Water/Wastewater Director) Mr. Jason Lyon, Director of Water and Wastewater reviewed the background and analysis of the change order to the Dover Little League site improvements. Staff recommended awarding the change order to Grassbusters Landscaping Co., Inc. for the City of Dover FY23 Street and Alley Program, Bid #23-0012PW, specifically for the Little League Site Improvements, for the amount of $97,000. Responding to Mr. Neil, Mr. Lyon stated that they had an approved bid for the project from a year and a half ago. Since a contractor is already on board, according to their purchasing policy, any change orders can be assigned to the existing contractor handling the work. However, Mr. Lyon emphasized that approval from this committee is still required to proceed. Mr. Hare moved to recommend accepting the staff recommendation. The motion was seconded by Dr. Pillsbury and unanimously carried. Evaluation of Proposals – Garrison Oak – Bill of Materials (Paul Waddell, Electric Director) Mr. Paul Waddell, Electric Director reviewed the background and analysis of the Garrison Oak, Bill of Materials. Staff recommended awarding the contract to Anixter for the Garrison Oak Substation bill of materials, RFP#24-0039EL, for $903,000.00. Mr. Neil moved to discuss items 2 and 3 together. The motion was seconded by Mr. Hare and unanimously carried. Mr. Hare moved to recommend accepting the staff recommendation. The motion was seconded by Dr. Pillsbury and unanimously carried. Evaluation of Bids – Garrison Oak Substation – Steel Poles (Paul Waddell, Electric Director) Mr. Paul Waddell, Electric Director reviewed the background and analysis of the Garrison Oak Substation, Steel Poles. Staff recommended awarding the contract to Anixter for the purchase of steel poles for the Garrison Oak Substation, RFP#25-0002EL, for $525,535.80. Mr. Hare moved to recommend accepting the staff recommendation. The motion was seconded by Dr. Pillsbury and unanimously carried. Sale and Disposition of Excess Real Property (David S. Hugg, III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the background and analysis of the proposed sale and disposition of excess real property. Staff recommended declaring exemption E under Section 2-425 (e)(5) which applies to the properties listed and forward Resolution No. 2024-08 to City Council with a recommendation of approval.

COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 10, 2024 PAGE 5 Mr. Neil moved to recommend forwarding Resolution No. 2024-08 to City Council at the next City Council meeting with the recommendation of approval by staff. The motion was seconded by Mr. Hare and unanimously carried. Mr. Rocha moved for adjournment of the Legislative, Finance, and Administration Committee meeting, hearing no objection the meeting adjourned at 6:33 p.m. Mr. Anderson moved for adjournment of the Council Committee of the Whole meeting, hearing no objection the meeting adjourned at 6:35 p.m. David L. Anderson Council President