Downtown Dover Partnerhsip Board Meeting Packet

BOARD OF DIRECTORS Wednesday, December 4, 2024, at 7:30 a.m. City of Dover Conference Room AGENDA 1. Welcome 2. Agenda 3. Minutes (October meeting) 4. Police Report 5. Executive Committee/Staff Updates i. Investment Policy ii. Creation of Investment Account iii. Agreements ▪ Parking Management: Colonial Parking Inc. ($5,488) Source: Parking revenue ▪ Property Development Director: Capital City Consulting (NTE $88,204) Grant in Aid FY 24 ▪ Marketing & Media – Fire & Ice: High Ground Solutions ($8,500) Grant in Aid FY 25 ▪ Ice Sculptures: DiMartino Ice Company ($31,980) Grant in Aid FY 25 6. Property Updates 7. Executive Session (property) 8. Downtown Dover Master Plan Priorities i. New 501(c)(3) entity creation and application submission ii. 120 S. Governors Ave. iii. Mobility Center property updates ▪ October 23 Open House outcome ▪ Historic District Commission (December 19, 2024, 3 p.m.) iv. Other 9. Critical Improvements i. Recommendations for second round 10. Marketing & Promotions i. Capital City Holiday Tree Lighting (December 5) ii. Fire & Ice Event (January 17-18, 2025) 11. Legislative Updates 12. Other Business 13. Board member updates 14. Public Comment 15. Adjourn Upcoming DDP board meeting: January 22, 2025 Agenda items as listed may not be considered in sequence. Pursuant to 29 DEL. C. 10004(e)(2), this agenda is subject to change to include the addition or deletion of items, including executive sessions, which arise at the time of the meeting. Downtown Dover Partnership Board Meeting Agenda – December 4, 2024

Board Meeting 10/23/24 City of Dover Conference Room BOARD MEETING MINUTES ATTENDANCE: Jessica Jackson, Jeremy Frappier, Tricia Arndt, Codi Canasa, David Hugg, Sharon Duca, Councilman Fred Neil, John Van Gorp, Kim Adams, Peter Bradley, Robin Christiansen, Sarah Keifer, Senator Trey Paradee, Todd Stonesifer, Will Grimes, Terrell Holmes, Mayor Robin Christiansen, OTHER GUESTS: Corporal Ragona, Dina Vendetti, Rick Ferrell, STAFF: Ken Anderson, Diane Laird, Camille Wilmer CALL TO ORDER: Stonesifer opened the meeting at 7:30 a.m. AGENDA Motion duly made and unanimously approved. MINUTES (9/25/24 meeting) Motion duly made and unanimously approved. POLICE REPORT Corporal Ragona provided brief police report. No unusual activity. EXECUTIVE COMMITTEE/STAFF UPDATES • Diane reported the ARPA account has been established to support grant activity • Similarly, an EPA grant account will be established soon EXECUTIVE SESSION (Property) (Move into session) Dave Hugg motioned to move into Executive Session. Codi Canasa seconded the motion. Unanimous approval. Todd Stonesifer was removed from conversation. EXECUTIVE SESSION (Property) (Move out of session) Mayor Christiansen motioned vote to accept proposed as presented with provision, as discussed. Senator Trey Paradee seconded the motion. Unanimously agreement. PROPERTY UPDATES – NONE DOWNTOWN DOVER MASTER PLAN PRIORITIES Ken Anderson provided the overview: a. New 501(c)(3) Entity Creation Ken provide update, explain documents that will require a VOTE (attachments in packet) • Conflict of interest • Gift & Donation Acceptance Policy • Non-Profit Corporate By-Laws o 5-9 Board of Director members with 3-year terms (No compensation (Reimbursement for expenses only) o Charitable organization, able to accept donations o Aligns with the 2030 Master Plan (combat neighborhood deterioration) Board Meeting 10-23-24 Downtown Dover Partnership 1

Board Meeting 10/23/24 City of Dover Conference Room Discussion ensued: Todd emphasized having the new entity’s Board consist of current Board members, which would ultimately benefit the work of DDP. The new Board could approve extension of their tenure. Diane stressed the need for the attorney to review the By-Laws for final tweaks. Codi questioned if the new Board could move unilaterally without the DDP’s Board approval for action. Mayor Christiansen emphasized simplicity is key. Todd emphasized the need for the entity to be able to accept gifts/donations and the by-laws can be amended to deter conflict between the two boards of directors. Ken stressed the requirements of the Master Plan cannot be realized without the 501 (c)(3). There was suggestion of tabling the vote until further discussion. Todd cautioned the opportunity cannot be jeopardized by going outside of the 120-day timeline. Although the by-laws may need refining an approval is needed ASAP. Codi motioned to approve the application for 501 (c) 3 status, including specifically adoption of: • By-laws (with the edit to be included in 4.04 (a) that “each DDP member will be eligible to have a seat on the board...”); • Gift Acceptance Policy; and • Conflict of Interest Policy Sarah Keifer seconded the motion. Councilman Neil and John Van Gorp abstained from the vote. Mayor Christiansen voted no. The motion carried. Ken continued to provide updates on master plan priorities: • 120 S. Governors Ave. demolition: The building has been down for 2 weeks. Lot will be hydroseeded later this week. This is significant progress. • Mobility Center property updates – Diane indicated that there would be an Open House later today from 5-8pm at the Hive. Public invited to provide update. (See flyer in packet). CRITICAL IMPROVEMENTS Diane provided background on Round One which the board approved last year for FY 23 funds ($1.2M +/-), and recommendations for allocations for FY 24 funds: i. Round One Update: ($1,039,394 approved for allocation) Completed projects, funds dispersed: ($392,900) • 108 W. Loockerman St., Doher Ferris (Coney Island Grille), $50,000 • 92 N. West St., Donny Legans (Rail Haus) $300,000 • 140 S. State St., Event Horizons (Grey Fox) $42,900 (plus $5,000 DDP Façade Board Meeting 10-23-24 Downtown Dover Partnership 2

Board Meeting 10/23/24 City of Dover Conference Room Improvement Grant) Projects Underway: ($672,425) • 1 W. Loockerman St., J & G Holdings (Joe Petrosky) $300,000 (Working closely with prospect.) • Loockerman Suites, LLC (Kim Adams) (total three project $300,000) o 221 W. Loockerman St., 184,124 (project underway, ant. completion: ) o 225 W. Loockerman St. $59,522 (project underway, ant. completion: ) o 215 W. Loockerman St. $56,354 (funds set aside, project underway) • 321 W. Loockerman St., Otis Brooks (snack shop/apts.) $72,425 (project pending, exploring new proposal and loan) Projects withdrawn: (-$25,931) • 123 & 125 W. Loockerman St., (Chris Raubaucher) $17,996 • 132 & 134 w. Loockerman St. Diana Welch and Ryan Weber (Golden Fleece) $7,935 Diane then introduced Rick as Economic Vitality Committee Chair, as well as the lead of the Critical Improvement Working Group. Rick present an update: ii. Second round recommendations: ($654,062) The following seven projects have been recommended for funding by the Critical Improvements Panel as well as the Economic Vitality Committee, pending approval of documents and vacancy or related metrics: 1. 8 W. Loockerman St., Shahzeb Uppal, Former Citizen’s Bank, (multiple commercial entities as tenants) $146,900 2. 211 W. Loockerman St., Janaid Kareem (second floor apt.), $15,000 3. 55 E. Loockerman St., Mike Glick and partners, The Old Post (former post office) $300,000 4. 9 E. Loockerman St. Central Dover Offices, Inc. Nine East Taphouse (Former Frazier’s) $ 49,700 5. Continued... 6. 8 The Green, Downtown Red Carpet Holdings, LLC, (corporate entity with goal of adding employees/residents to Dover location), not to exceed $92,462 7. 145 S. New St., Dover Holdings, LLC (Derrick Scott), four new apartments, $95,124 critical improvements; recommend $50,000 as “legacy project.” Diane indicated that at least three additional projects are under consideration. (+/- $227,000) We anticipate these projects will be brought to the board for approval in near future. Todd stressed the requirements are that all applicants/projects must take advantage of any/all other funding that’s available, in addition to any funding made available through DDP Critical improvements. Todd further indicated he’d like to approve all 7 projects for DDP Critical Improvement funding allocations. Board Meeting 10-23-24 Downtown Dover Partnership 3

Board Meeting 10/23/24 City of Dover Conference Room Councilman Neil moved to approve the projects outlines; Codi Canasa seconded. Unanimous approval. MARKETING & PROMOTIONS • Update on Events ▪ OktDoverFest- Todd: Great fun, great music, no incidents, attendance down from previous. ▪ Paint Dover! - Diane: 23 artists participated from DE, NJ, PA, and MD. There are currently approximately 20 paintings in local shops during the Extended Exhibition, the Virtual Exhibition is soon to come, and voting is still open through the end of November for the People’s Choice Award. ▪ Small Business Saturday Nov. 28, Saturday after Thanksgiving and Capital City Holiday Thursday, Dec. 2, Thursday, 12/5/24, 5-8pm is the Capital City Holiday Tree Lighting Event in downtown Dover, including caroling and Santa. Camille is coordinating 4 food trucks to participate from the Fire Marshal’s approved food truck vendor list (1 specialty food, 1 family food, 1 specialty beverage and 1 dessert truck) and will be working closely with Cristal and Sherwanda on the event logistics. ▪ January 17 – 18 Fire and Ice event (Diane & Codi Canasa) Event Coordinator has been hired. LEGISLATIVE UPDATES FN-4 marijuana ordinance is moving ahead. Senator Paradee reported there will be no legal retail sale of marijuana in the Downtown Dover District. Tourism Investment Fund will be an economic driver. OTHER BUSINESS – NONE BOARD MEMBER UPDATES ▪ Dina: CDCC Holiday gift Auction at the Harvest Ridge Winery on October 20th ▪ November 25th – Breakfast event (Must register by 10/25th check the Chamber of Commerce website for details) : Dina • Bayhealth IV supplies are severely low. (I.e.; Overseas shipments will take weeks). • DAFB is interested in partnering with community members. • DSU The CURE (Center for Urban Revitalization & Entrepreneurship) will have their ribbon cutting ceremony at the corner of State & Loockerman Streets on 10/24 from 10:30am-12:30pm; self- tour and refreshments to be served. • The Duncan Center is under new ownership with building improvements on the table. PUBLIC COMMENT – Todd: REMEMBER: No meeting in November. The next board meeting is December 4, 2021. MEETING ADJOURNED: Motion to adjourn by Councilman Neil, seconded by Codi Canasa, unanimous agreement. +/- 9:10 a.m. Board Meeting 10-23-24 Downtown Dover Partnership 4