DHRC Minutes and Attachment

DOVER HUMAN RELATIONS COMMISSION The Dover Human Relations Commission (DHRC) met on March 18, 2025, at 6:10 p.m., with Chairwoman Hall presiding. Members present were Mr. Simmons, Mr. Fleming, Ms. White, Ms. Mullen, Dr. Mishoe Sudler, and Mr. Faust. Mr. Lott was absent. Staff members present were Ms. Walls and Ms. Wheeler. ADOPTION OF AGENDA Mr. Fleming moved for approval of the agenda, seconded by Ms. Faust, and unanimously carried. (Lott absent) ADOPTION OF MINUTES Mr. Faust moved to adopt the minutes from the Dover Human Relations Commission (DHRC) meeting on February 19, 2025. The motion was seconded by Mr. Fleming and unanimously carried. (Lott absent) COMMITTEE REPORTS/UPDATES Assessment Dr. Mishoe Sudler stated that the committee met on February 24th and discussed the fact that they needed several materials that they would need to look at in comparison for them to come up with a good assessment. They also have a preliminary idea of the format that they will use. Responding to Dr. Mishoe Sudler, Ms. Walls stated that they do not have a previous assessment to give them as a reference. Community Programs Mr. Faust stated that about two (2) weeks ago, they met and initiated a plan to host a community resource event, bringing vendors and organizations to meet with residents. They are actively seeking a free venue. They have received preliminary interest from several groups, including the Dover Police Department with children's activities, the Department of Elections for voter registration, the Department of Corrections for employment hiring, Catholic Charities, the Salvation Army, Code Purple, EMS and Paramedics, and the Dover Fire Company. While there is no cost involved, he would need the Dover Human Relations Commission’s approval before submitting the form for EMS/paramedic presence. They are actively working on securing a venue and dates. They are also reaching out to Bayhealth for screenings and the military for recruitment. Additionally, they are exploring options for entertainment, such as semi-professional sports teams and radio stations. He is also trying to get in touch with individuals from Bayhealth and the Dover Air Force Base. He stated that the event planning is ongoing. Dr. Mishoe Sudler stated that they would like to plan the event on the weekend and that they would like to have input from everyone on the Commission. He is hoping to have the event spread throughout the City at different locations. Dr. Mishoe Sudler stated that they are reaching out to many organizations, such as the American Civil Liberties Union (ACLU_ and the National Marrow Donor Program, formerly known as Be The Match. He noted that they have not come up with a date yet.

DOVER HUMAN RELATIONS MEETING OF MARCH 18, 2025 PAGE 2 Responding to Chairwoman Hall, Dr. Mishoe Sudler stated that they would like to have the event between the spring and summer, but not too far into summer. He stated that they would like this event to be an annual event that the Dover Human Relations Commission (DHRC) would sponsor. Responding to Chairwoman Hall, Mr. Faust noted that he is flexible with the date and that he is simply seeking a venue that will host the event for free. Responding to Chairwoman Hall, Ms. Walls stated that they would need to contact Permits and Licensing and apply for a Special Event Permit from the City. Responding to Mr. Faust, Chairwoman Hall stated that they would need to see if they would be covered under the City’s liability insurance. Donna Mitchell, 1120 Monroe Terrace, stated that for past city events, the organizer was responsible for collecting a certificate of insurance from each vendor. School Programs Dr. Mishoe Sudler stated that they have had a discussion regarding some of the current issues within the schools coming from the community. It then led to the things that kids are carrying with them, as far as baggage from the community. They were thinking of some ways and programs to interact with the school districts in order to give some support and find out what it is that they can do in the community to help make some situations better within the school district. Not only with just discipline, but more proactive activities. Such as mannerism and how to conduct themselves these days, what is expected of them, and who would demonstrate that to them. Dr. Mishoe Sudler noted that Mr. Lott discussed having conversations with some of the representatives in the districts and talking to them about some of their ideas. At first, he reported that they were not too receptive to it. However, there has been a little bit of reflection and more communication between the two (2). So hopefully they will be able to have a little collaboration with the school district and see what they can do. Responding to Ms. White, Dr. Mishoe Sudler stated that Mr. Lott planned to speak with Chairwoman Hall regarding communication with the Superintendents of the Capital School District and potentially the Caesar Rodney School District. Responding to Dr. Mishoe Sudler, Chairwoman Hall noted that Mr. Lott had not reached out to her as of yet, but that she has no problem communicating with the school districts. Ms. White also discussed going into the schools and talking with the students as well. Responding to Ms. White, Chairwoman Hall stated that they would definitely have to have a conversation with the superintendents to ask if they could have access to the schools, and then she thinks a strategic plan on how to disseminate that information and engage with each particular school. Chairwoman Hall requested that at least one committee member attend these initial discussions with the superintendents to articulate the committee's intentions. Ms. Mullen suggested inviting the Superintendents to a Dover Human Relations Commission (DHRC) meeting.

DOVER HUMAN RELATIONS MEETING OF MARCH 18, 2025 PAGE 3 Mr. Faust made a motion to invite the Superintendents from the Capital School District and the Caesar Rodney School District to the Dover Human Relations Commission (DHRC) meeting in May. The motion was seconded by Ms. Mullen and unanimously carried. (Lott absent) By-laws Dr. Sudler stated that there was no report at this time. Finance Chairwoman Hall stated that she is excited that their new shirts have come in and have been distributed to the members. Responding to Chairwoman Hall, Ms. Walls stated that the shirts were $206.60, leaving them with a balance of $2,793.40 for the fiscal year. Responding to Ms. White, Chairwoman Hall noted that she does not believe that there is a cap on how many boxes of business cards they can order within one (1) year. Chairwoman Hall offered to design a digital business card for any members that were interested by using a program called Blinq. She discussed how the digital business cards work and how others can share their cards as well. NEW BUSINESS Open Discussion Mr. Faust discussed creating a handout with important phone numbers for residents, such as those for Code Purple, the Salvation Army, and the City of Dover. He suggested using former State Representative Donna Stone's handout as an example (Attachment #1). Responding to Mr. Faust, Chairwoman Hall reminded him that they do have the informational tri- fold brochure, and that the document he is proposing would be in addition to the brochure. She stated that she does like this idea because the tri-fold has the information regarding the Dover Human Relations Commission (DHRC). Responding to Chairwoman Hall, Mr. Faust offered to produce a draft of this document. He asked for input from other members. Responding to Mr. Faust, Chairwoman Hall asked if he could share a digital file so that everyone can add to it, such as a google drive document. Responding to Ms. Mullen, Chairwoman Hall explained that she is currently coordinating with the state to finalize training dates. Although the training would likely take place at a Dover Human Relations Commission (DHRC) meeting, she is exploring other dates that may be more convenient. She is aiming for a brief, 20-30 minute virtual training, that would not add any extra demand to individuals’ schedules. Her priority is to be a good steward of everyone's time, ensuring the training is accessible without requiring further commitment.

DOVER HUMAN RELATIONS MEETING OF MARCH 18, 2025 PAGE 4 Responding to Ms. White, Chairwoman Hall noted that the lady who would be doing the training lives in Wilmington, so virtual training would be more convenient. Responding to Ms. White, Chairwoman Hall stated that refreshments could be potentially provided at these training sessions. Responding to Chairwoman Hall, Mr. Faust offered to provide pizzas or sandwiches. Mr. Faust suggested doing the training at City Hall, both in person and virtually, to utilize the available cameras and TVs. Responding to Mr. Faust, Chairwoman Hall explained that she suggested holding the training during their regular monthly meetings to avoid using additional resources. Councilwoman Hall noted that she will request the training to be during the May meeting. ADJOURNMENT BY 7:00 P.M. Chairwoman Hall moved for adjournment of the Dover Human Relations Commission (DHRC) meeting, hearing no objection, the meeting adjourned at 6:57 p.m. (Lott absent) Meeting adjourned at 6:57 p.m. Donyale Hall Chairwoman DH/aw Attachments Attachment #1 – Former State Representative Donna Stone’s important numbers handout

ATTACHMENT #1 Dover Human Relations Commission Meeting on 03/18/2025