CCW Packet

CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, April 29, 2025 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (302-736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/5vw90u Event number: 2535 648 0145 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER ADOPTION OF AGENDA UTILITY COMMITTEE ADOPTION OF THE AGENDA 1. Evaluation of Bids - Emergency Generator (Kate Mills, Water Production Manager) (Staff Recommendation: Award contract to Blue Point Contracting, LLC for the Emergency Generator, request for quote 2025-001DWW, for the amount of $103,100.) ADJOURNMENT OF THE UTILITY COMMITTEE MEETING 1

COUNCIL COMMITTEE OF THE WHOLE MEETING - April 29, 2025 PAGE 2 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF THE AGENDA 1. Request for Sole Source Vendor - Upgrade of the Interview Room (Captain Robert E. Roswell, Administration Division Commander, and Chief Johnson) (Staff Recommendation: Approve the request to Sole Source Axon as indicated.) 2. Marijuana Taxation Proposal Discussion (Council President Anderson) (Committee Action Not Required) ADJOURNMENT OF THE LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 2

Item 1. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole (Utility) DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: April 17, 2025 PREPARED BY: Kate L. Mills, P.E., Water Production Manager REVIEWED BY: David S. Hugg, III City Manager and Patricia M. Marney, Controller / Treasurer SUBJECT: Evaluation of Bids – Emergency Generator TIMETABLE: Notice of award to be issued within seven (7) days of Council approval. Project anticipated to be completed within 280 calendar days. RELATED PROJECT: X REFERENCE: X EXPENDITURE REQUIRED: $103,100 AMOUNT BUDGETED: $70,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Water & Wastewater- Water Management, CIP Project #WD2509, CIP Project Name: Emergency Generator Account No.: 401-40-68-99-000-54025. Remainder of costs to be supplemented by the surplus of funds from CIP Project #WD2502, Well 6 VFD, Account No.: 401-40-68-99-000-54031 STAFF RECOMMENDATION: Award contract to Blue Point Contracting, LLC for the Emergency Generator, request for quote 2025- 001DWW, for the amount of $103,100. BACKGROUND AND ANALYSIS: This capital investments calls for a new emergency generator. This specific generator will be housed at a well house in the city with necessary site improvements. This generator will increase the reliability to produce drinking water during a power failure. This project will include a transfer switch to allow the generator to work automatically. This project was advertised as a request for quotes, in accordance with the City’s purchasing policy by quote 2025-001DWW. Quotes were opened on March 24, 2025. The City of Dover received one (1) quote and solicited from nine (9) qualified firms. 3

Item 1. CONTRACTOR LOCATION TOTAL COST BLUE POINT CONTRACTING, BEL AIR, MD $103,100 LLC The shortfall will be covered by the following breakdown: Funding Description Current Spent / Savings / Requested Proposed Source Budget Encumbered Remaining Change Budget Remaining Water CIP WD2509 – $70,000 $0 $70,000 $33,100 $103,100 Emergency Generator Water CIP WD2502 – $57,000 $0 $57,000 ($33,100) $23,900 Well 6 VFD City staff reviewed the submissions and found that the Blue Point Contracting, LLC met all requirements for the qualifications of the project. It should be advised that $3,500 of the total cost is for an additional three (3) year warranty. The staff recommends awarding the contract to Blue Point Contracting, LLC in the amount of $103,100 for the Emergency Generator. 4

Item 1. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole (Legislative, Finance and Administration Committee) DEPARTMENT OF ORIGIN: Police SUBMITTED ON: April 2, 2025 PREPARED BY: Captain Robert E. Roswell, Administrative Division Commander REVIEWED BY: David S. Hugg, III, City Manager and Patricia Marney, Controller/Treasurer SUBJECT: Request for Sole Source Vendor - Upgrade of the Interview Room TIMETABLE: Contract will be awarded within 1 month of Sole Source Approval. RELATED PROJECT: N/A REFERENCE: ARPA Grant EXPENDITURE REQUIRED: $120,000.00 AMOUNT BUDGETED: $120,000.00 FUNDING SOURCE (Dept./Page in CIP & Budget): Approved Revised ARPA Budget STAFF RECOMMENDATION: Approve the request for Sole Source Axon as indicated. BACKGROUND AND ANALYSIS: The Dover Police Department (DPD) seeks approval for a sole source procurement of Axon in the amount of $120,000.00 for the upgrade of our interview room infrastructure. This upgrade will enhance our capabilities in video recording, evidence management, and overall operational efficiency. The department has been utilizing various Axon products—body-worn cameras, Tasers, Signal Sidearm, Fleet, and Evidence.com—for several years. Given the existing integration between these technologies and our departmental systems, Axon is uniquely positioned to provide the necessary upgrade for the interview rooms. Sole Vendor Justification: 1. Existing Technology Integration: The DPD already uses Axon body-worn cameras, Tasers, Signal Sidearm, Fleet, and Evidence.com, which are deeply integrated into our current operations. The proposed interview room upgrade will need to be compatible with the existing Axon infrastructure, ensuring seamless integration for both video recording and evidence management. Utilizing Axon ensures full compatibility with these existing systems, allowing for more efficient data management, streamlined workflows, and faster access to critical evidence. 2. Proven Track Record and Reliability: Axon has established itself as a reliable partner for law enforcement agencies, providing high-quality, durable, and secure technology solutions. Given our 5

Item 1. department’s experience with Axon products and the performance history, we have full confidence that Axon can provide a superior and reliable solution for the interview room upgrade. 3. No Alternative Vendor Offers Full System Compatibility: As the current provider of our body-worn cameras, Tasers, and evidence management software, Axon is the only vendor capable of delivering an upgrade solution that integrates fully with our existing systems. While other vendors may offer individual components, none can provide the seamless integration with Evidence.com and other Axon services, which is critical for ensuring that all evidence gathered in interview rooms is handled appropriately, securely, and in compliance with established protocols. 4. Efficiency and Cost Savings: Continuing with Axon eliminates the potential costs and inefficiencies associated with implementing a new vendor solution. Any other vendor would require new training, system integration efforts, and possible hardware upgrades that could incur additional unbudgeted costs. By leveraging our existing relationship with Axon, we ensure a cost-effective, faster deployment process and maintain a unified ecosystem for our department. 5. Technical Support and Service: Axon’s dedicated support and service teams are already familiar with our systems, providing tailored, ongoing support. Axon’s customer service is consistently rated highly for responsiveness and reliability, ensuring that our department can rely on timely assistance should any issues arise during the interview room upgrade. ACTION REQUESTED: Council Committee approval of the Sole Sourcing of Axon for the Interview Room Upgrade BUDGET Revised Budget -SLFRP0139 Description Approved Budget Approved Revised Budget Personnel $138,576.00 $264,549.00 GVI Crime Analyst 128,342.01 244,269.92 Fringe @ 7.974% 10,233.99 20,279.08 Contract Services $1,100,000.00 $ 974,027.00 Infrastructure work at 203,100.00 $ 186,600.00 Headquarters Current system component 493,168.00 $ 470,037.00 upgrades Fiber infrastructure 99,450.00 $ 131,450.00 Expansion of the existing network 304,282.00 $ 65,940.00 Interview Room Upgrade 0.00 $ 120,000.00 Totals $1,238,576.00 $ 1,238,576.00 6

Item 2. Prime Sponsor(s): Mr. Caneco, Ms. Kilpatrick Date of introduction: April 22, 2025 RESOLUTION NO. 25-070 URGING THE DELAWARE GENERAL ASSEMBLY TO AUTHORIZE NEW CASTLE COUNTY TO LEVY A LOCAL TAX ON RETAIL MARIJUANA PRODUCTS 1 WHEREAS, in April 2023, Delaware enacted The Delaware Marijuana Control Act 2 (Delaware Code Title 4, Chapter 13) (the “Act”) legalizing the sale of recreational 3 marijuana; and 4 5 WHEREAS, the Act established a 15% State tax on retail sales of marijuana 6 products; and 7 8 WHEREAS, New Castle County seeks finetuning of the Act to enable counties 9 with over 500,000 residents to levy a local tax of up to 5% on the sale of retail marijuana 10 products (this would not affect medical marijuana); and 11 12 WHEREAS, precedential support for New Castle County’s request is 13 overwhelming… 21 States presently tax recreational marijuana products; in addition, at 14 least 15 of these States (including Massachusetts and Oregon) also allow local 15 governments to add a local tax (typically 2-5%) in addition to the State tax; and 16 17 WHEREAS, the proposed local tax by the County of up to 5% of the retail sales 18 price builds on the State’s sales tax, which could bring the total sales tax up to 20%, 19 aligning with numerous other States like Montana (20%) and supporting revenue goals 20 without exceeding higher rates found in other States, like Washington (at 37% 21 combined); and 22 23 WHEREAS, no less than 50% of the revenue from the local tax would be used 24 to pay for costs the County will inevitably incur related to public safety as a result of the 25 sale of marijuana products, mirroring how States like New Jersey and New York use 26 marijuana tax revenues to address community needs and fund programs to support 27 economic and workforce development especially in communities disproportionally 28 harmed by prior drug laws and enforcement, while the balance would fund other County 29 needs and services; and 30 31 WHEREAS, importantly, authorization of a local tax on retail marijuana sales 32 mirrors the local taxing power granted by the General Assembly to the County that 33 provided for a local lodging tax; and 34 35 NOW, THEREFORE, BE IT RESOLVED by and for the County Council of New 36 Castle County that County Council hereby urges the Delaware General Assembly to 37 finetune The Delaware Marijuana Control Act (Delaware Code Title 4, Chapter 13) to 38 authorize New Castle County to levy a local tax on retail sales of marijuana products of 39 up to 5% of the retail sales price of the marijuana product, with no less than 50% of the 40 revenue from this local tax will be allocated in equal parts toward (1) related public safety 41 functions and associated costs and (2) programs that support economic and workforce 42 development in disproportionally harmed communities in the county. 7

Item 2. Adopted by County Council of New Castle County on: 4/22/25 Monique Williams-Johns President of County Council of New Castle County SYNOPSIS: This Resolution urges the Delaware General Assembly to finetune The Delaware Marijuana Control Act (Delaware Code Title 4, Chapter 13) to authorize each county with a population greater than 500,000 to levy, by duly enacted ordinance, a local marijuana tax of up to 5% of the retail sales price of the marijuana product. No less than 50% of the revenue from this local tax will be allocated in equal parts toward (1) related public safety functions and associated costs and (2) programs that support economic and workforce development in disproportionally harmed communities in the county. Moreover, this proposed tax is supported by overwhelming precedent. Among various examples, this local tax is similar to other local taxing powers granted by the General Assembly to the counties, such as the local lodging tax. Furthermore, this local tax is consistent with local taxes on marijuana retail products as established by at least 15 other States thus far. FISCAL NOTE: This local tax will provide revenue for New Castle County. 8

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