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REGULAR COUNCIL MEETING AGENDA OCTOBER 12, 2015 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY BISHOP THOMAS L. HOLSEY PLEDGE OF ALLEGIANCE LED BY COUNCILMAN HOSFELT AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF SEPTEMBER 28, 2015 2. PRESENTATIONS A. 2015 MAYOR’S ARTS AWARD - DELAWARE STATE NEWS B. 2015 MAYOR’S YOUTH ARTS AWARDS ANGEL CALDWELL CHALAY MARIE HORNE CLAIRE KOLAKOWSKI C. RECOGNITION OF SERVICE - BRIAN MILLER 3. RECESS FOR LIGHT REFRESHMENTS

COUNCIL AGENDA - OCTOBER 12, 2015 PAGE 2 4. PUBLIC HEARING/FINAL READING OF PROPOSED ORDINANCE #2015-13, WITH PLANNING COMMISSION AMENDMENT #1 (PC#1), AMENDING APPENDIX B - ZONING THE FIRST READING OF THE PROPOSED ORDINANCE WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF AUGUST 24, 2015. COPIES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS. A. PROPOSED ORDINANCE #2015-13, WITH PC#1, AMENDING APPENDIX B - ZONING, ARTICLE 3 - DISTRICT REGULATIONS, SECTION 2 - GENERAL RESIDENCE ZONES (RG-1 AND RG-2); ARTICLE 4 - ZONING BULK AND PARKING REGULATIONS, SECTION 4.2 - RG-1 (GENERAL RESIDENCE) ZONES; AND ARTICLE 5 - SUPPLEMENTARY REGULATIONS, SECTION 1 - SUPPLEMENTARY REGULATIONS APPLYING TO RESIDENCE ZONES 5. ANNEXATION/REZONING PUBLIC HEARING/FINAL READING PROPOSED ORDINANCE #2015-14 - PROPERTY LOCATED AT 121 ACORN LANE AND 55 NIXON LANE, OWNED BY PAUL C. PHILLIPS AND THERESA HOSHUE A. PUBLIC HEARING - REZONING RELATED TO ANNEXATION PROPERTY LOCATED AT 55 NIXON LANE, CONSISTING OF .5171+/- ACRES (LOT 1) AND 121 ACORN LANE, CONSISTING OF .4609+/- ACRES (LOT 2), OWNED BY PAUL C. PHILLIPS AND THERESA HOSHUE. THIS PROPERTY IS CURRENTLY ZONED RS-1 - SINGLE FAMILY RESIDENTIAL (KENT COUNTY ZONING CLASSIFICATION) AND THE PROPOSED ZONING IS R-8 - ONE FAMILY RESIDENTIAL (CITY OF DOVER ZONING CLASSIFICATION) (TAX PARCELS: ED-00-068.19-01-25.00-000 (LOT 1) AND ED-00-068.19-01-25.01-000 (LOT 2); COUNCIL DISTRICT: 3; PLANNING REFERENCE: AX-15-01) B. ADOPTION OF ANNEXATION RESOLUTION NO. 2015-15 C. FINAL READING/ADOPTION OF REZONING ORDINANCE #2015-14 (THE FIRST READING OF THE PROPOSED ORDINANCE WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF AUGUST 24, 2015) 6. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT - SEPTEMBER 28, 2015 * A. PRESENTATIONS A-1. CURE VIOLENCE HEALTH APPROACH (RONALD J. BROWN, JR.) (COMMITTEE ACTION NOT REQUIRED) A-2. DANGEROUS BUILDING PROCESS (COMMITTEE ACTION NOT REQUIRED) B. LEFT-TURN SIGNAL AT STATE AND WATER STREETS (COMMITTEE RECOMMENDED ENDORSING A LETTER TO THE DELAWARE DEPARTMENT OF TRANSPORTATION TO STUDY THE QUEEN/WATER STREET AND STATE/WATER STREET INTERSECTIONS) * C. PROPOSED ORDINANCES C-1. #2015-15 AMENDING CHAPTER 70 - OFFENSES AND MISCELLANEOUS PROVISIONS, SECTION 70-2 - WEAPONS GENERALLY AND APPENDIX F - FEES AND FINES (SEE ITEM #10-A) (COMMITTEE RECOMMENDED ADOPTION OF ORDINANCE #2015-15 WITH A FINE OF NOT LESS THAN $500, NOR MORE THAN $1,000) C-2. #2015-16 AMENDING CHAPTER 106 - TRAFFIC AND VEHICLES, ARTICLE III - STOPPING, STANDING AND PARKING, DIVISION 2 - METERED PARKING, SECTION 106-164 - VIOLATIONS; PENALTIES (SEE ITEM #10-B) (COMMITTEE RECOMMENDED ADOPTION OF ORDINANCE #2015-16)

COUNCIL AGENDA - OCTOBER 12, 2015 PAGE 3 * 7. UTILITY COMMITTEE REPORT - SEPTEMBER 28, 2015 A. REVIEW OF PJM CAPACITY PERFORMANCE AUCTION (COMMITTEE ACTION NOT REQUIRED) * 8. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - SEPTEMBER 28, 2015 A. PROJECT CARRY-FORWARD BUDGET BALANCES/PROPOSED BUDGET AMENDMENTS (SEE ITEM #10-C) (COMMITTEE RECOMMENDED APPROVAL OF THE PROPOSED BUDGET AMENDMENTS FOR FISCAL YEAR 2016) B. STATUS OF OPEB (OTHER POST EMPLOYMENT BENEFITS) AND PENSION FUNDS (COMMITTEE ACTION NOT REQUIRED) C. REVIEW OF FINANCIAL POLICIES (COMMITTEE RECOMMENDED APPROVAL OF THE FINANCIAL POLICIES, AS AMENDED) D. ANNUAL REVIEW OF INVESTMENT POLICY (COMMITTEE RECOMMENDED APPROVAL OF THE INVESTMENT POLICY STATEMENT, AS AMENDED) E. DELAWARE LAND AND WATER CONSERVATION TRUST FUND (DTF) TRAIL GRANT APPLICATION - MALLARD POND TRAIL (COMMITTEE RECOMMENDED ACCEPTANCE OF THE GRANT, IF THE AWARD IS MADE TO THE CITY OF DOVER) * 9. MONTHLY REPORTS - AUGUST 2015 A. CITY ASSESSOR’S REPORT B. CITY MANAGER’S REPORT C. CITY PLANNER’S REPORT D. CONTROLLER/TREASURER’S BUDGET REPORT E. ECONOMIC DEVELOPMENT OFFICE REPORT F. FIRE CHIEF’S REPORT G. POLICE CHIEF’S REPORT (JULY AND AUGUST) 10. FIRST READING - PROPOSED ORDINANCES THE FIRST READING IS OFFERED ON THE FOLLOWING PROPOSED ORDINANCES. THE FINAL READING OF THE ORDINANCES AND ACTION BY COUNCIL WILL TAKE PLACE ON OCTOBER 26, 2015. COPIES OF ALL PROPOSED ORDINANCES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS OR CAN BE OBTAINED FROM THE CITY CLERK'S OFFICE. A. #2015-15 AMENDING CHAPTER 70 - OFFENSES AND MISCELLANEOUS PROVISIONS, SECTION 70-2 - WEAPONS GENERALLY AND APPENDIX F - FEES AND FINES (SAFETY ADVISORY AND TRANSPORTATION COMMITTEE) B. #2015-16 AMENDING CHAPTER 106 - TRAFFIC AND VEHICLES, ARTICLE III - STOPPING, STANDING AND PARKING, DIVISION 2 - METERED PARKING, SECTION 106-164 - VIOLATIONS; PENALTIES (SAFETY ADVISORY AND TRANSPORTATION COMMITTEE) C. #2015-18 - FIRST BUDGET AMENDMENT FOR FISCAL YEAR 2015/16 - PROJECT CARRY- FORWARD BUDGET BALANCES (LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE) 11. COUNCIL MEMBERS’ ANNOUNCEMENTS /TM - S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2015\10-12-2015.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on September 28, 2015 at 7:30 p.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, and Mr. Hutchison. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mrs. Townshend, Assistant Fire Chief Whitt, Mr. Koenig, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was absent. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Slavin declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. The invocation was given by Reverend Theodore Henderson, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Hare and unanimously carried. Mr. Hare moved for approval of the Consent Agenda, seconded by Mr. Lewis and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF SEPTEMBER 14, 2015 The Minutes of the Special Council Meeting of September 14, 2015 were unanimously approved by motion of Mr. Hare, seconded by Mr. Lewis and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF SEPTEMBER 14, 2015 The Minutes of the Regular Council Meeting of September 14, 2015 were unanimously approved by motion of Mr. Hare, seconded by Mr. Lewis and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF SEPTEMBER 16, 2015 The Minutes of the Special Council Meeting of September 16, 2015 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lewis and bore the written approval of Mayor Christiansen. PROCLAMATION - CYBER SECURITY AWARENESS MONTH The City Clerk read the following Proclamation into the record: WHEREAS, we recognize the vital role that technology has in our daily lives and in the future of the City of Dover, whereby today many citizens, schools, libraries, businesses, and other organizations

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 2 use the Internet for a variety of tasks, including keeping in contact with family and friends, managing personal finances, performing research, enhancing education, and conducting business; and WHEREAS, critical sectors are increasingly reliant on information systems to support financial services, energy, telecommunications, transportation, utilities, health care, and emergency response systems; and WHEREAS, Internet users and our information infrastructure face increasing threats of malicious cyber-attack, invasion of privacy from spyware and adware, and significant financial and personal privacy loss due to identity theft and fraud; and WHEREAS, the Stop. Think. Connect Campaign is aimed at increasing the understanding of cyber threats and empowering the public to be safer and more secure online. Maintaining the security of cyberspace is a shared responsibility in which each of us has a critical role, and awareness of computer security essentials will improve the security of the City of Dover information infrastructure and economy. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim October 2015 as Cyber Security Awareness Month in the City of Dover and urge all citizens to learn about cyber security and put that knowledge into practice. Councilman Anderson presented the Proclamation to Mr. Andy Siegel, IT Director. Mr. Siegel advised that cyber security is not just something for IT people, but for everybody. He wished to impart this little pearl of knowledge: Passwords are like underwear. You should not leave them out in the open where people can see. You should change them frequently, and by all means, never share them with anyone. PROCLAMATION - FIRE PREVENTION WEEK The City Clerk read the following Proclamation into the record: WHEREAS, the City of Dover is committed to ensuring the safety and security of all those living in and visiting our City, and fire is a serious public safety concern both locally and nationally; and WHEREAS, in 2013, fire departments in the United States responded to an estimated 370,000 home structure fires, which resulted in 12,200 injuries, 2,755 deaths, and $7.0 billion in damages; and WHEREAS, half of home fire deaths result from fires reported between 11pm and 7am when most people are asleep. Only one in five home fires were reported during these hours; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half. When smoke alarms fail to operate, it is usually because batteries are missing, disconnected or dead; and WHEREAS, the 2015 Fire Prevention Week theme, “Hear the BEEP, where you SLEEP” effectively serves to remind us about the importance that every bedroom needs a working smoke alarm.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 3 NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim October 4 - 10, 2015 as Fire Prevention Week in the City of Dover and urge all residents to make sure their smoke alarms are working properly, and to support the many public safety activities and efforts of fire and emergency service personnel. Councilman Lewis presented the Proclamation to Assistant Chief Glenn Whitt, Captain in charge of fire prevention. Assistant Chief Whitt stated that the members of the fire department would be visiting the schools during the week and would end Fire Prevention week on Saturday with an open house at Legislative Mall from 10:00 a.m. to 4:00 p.m. PROCLAMATION - NATIONAL COMMUNITY PLANNING MONTH The City Clerk read the following Proclamation into the record: WHEREAS, in every community, change is constant and affects all of us however community planning and plans can help manage this change in a way that provides better choices for how people work and live; and WHEREAS, community planning provides an opportunity for all residents to be involved in making choices that determine the future of their community; the full benefits of planning requires public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our communities and environment; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of the City of Dover Planning Commission and other citizen planners who have contributed their time and expertise to the improvement of the City of Dover. NOW THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim the month of October 2015 as NATIONAL COMMUNITY PLANNING MONTH in the City of Dover, and encourage all citizens to recognize this year's theme, “Healthy Communities, Healthy People” and support the valuable contributions made by community and regional planners and our partner agencies at the State and county level, and extend our heartfelt thanks for the continued commitment to public service by these professionals. Councilman Cole presented the Proclamation to Mrs. Ann Marie Townshend, Director of Planning and Community Development, and thanked her and the members of the City’s Planning Commission for making Dover one of the best places to live. Mrs. Townshend advised that National Community Planning month is more about recognizing the contributions of the many volunteer citizen planners hat make plans work. In Dover, in addition to the Planning Commission, Historic District Commission and Board of Adjustment, the City is very fortunate to have a core

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 4 group of committed volunteers from across all disciplines and segments of the City that are working to make Dover the best it can be. PROCLAMATION - HALLOWEEN TRICK-OR-TREAT The City Clerk read the following Proclamation into the record: WHEREAS, the children of the City of Dover enjoy the fun and festivities associated with the observance of the Halloween Trick-or-Treat custom of traveling with friends and family going from door to door in their neighborhood, displaying their costumes, and gathering treats; and WHEREAS, parents are urged to join in the festivities by accompanying their children throughout their journeys in celebrating Halloween Trick-or-Treat; and WHEREAS, residents are requested to indicate their willingness to welcome children by keeping their porch or exterior lights on and that youngsters call only on homes which are lighted; and WHEREAS, the Mayor of the City of Dover has deemed it advisable to observe the celebration of Halloween Trick-or-Treat on Saturday, October 31, 2015 between the hours of 6:00 p.m. and 8:00 p.m. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim that the Halloween Trick or-Treat observance be held on the 31st day of October 2015, between the hours of 6:00 p.m. and 8:00 p.m. in the City of Dover and urge all residents, both young and old, to make this a happy and safe occasion for our children. RESOLUTION NO. 2015-14 IN SUPPORT OF DELAWARE LAND AND WATER CONSERVATION TRUST FUND (DTF) PARK GRANT APPLICATION - MALLARD POND PLAYGROUND Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised that $66,000 had been budgeted to install playground equipment at Mallard Pond Park and that Staff was applying for a matching grant through the Department of Natural Resources and Environmental Control (DNREC). She advised that Resolution No. 2015-14 would be included with the grant application. Staff recommended adoption of Resolution No. 2015-14. By motion of Mr. Hosfelt, seconded by Mr. Cole, Resolution No. 2015-14 was adopted by a unanimous roll call vote, as follows: A RESOLUTION IN SUPPORT OF DELAWARE LAND AND WATER CONSERVATION TRUST FUND (DTF) PARK GRANT APPLICATION - MALLARD POND PLAYGROUND WHEREAS, the City of Dover worked with the residents in the neighborhoods surrounding Mallard Pond Park to develop a plan for the park; and

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 5 WHEREAS, the City intends to request $31,350 from the Delaware Land and Water Conservation Trust Fund (DTF) Grant Program to construct a playground in the park; and WHEREAS, the City has allocated $33,000 of City funds for the construction of the playground. WHEREAS, the City assigns Ann Marie Townshend, Director of Planning and Community Development, to manage the project and coordinate the DTF Program requirements for reporting and reimbursements; and WHEREAS, the City understands that parkland acquired or improved with DTF funding assistance will remain available to the public for outdoor recreation in perpetuity. NOW, THEREFORE BE IT RESOLVED that the City shall abide by the requirements of the DTF Grant Program for reimbursements and stewardship responsibilities. ADOPTED: SEPTEMBER 28, 2015 Mr. Anderson thanked Staff for working to seek out grants. He noted that it was important for the taxpayers to know that Staff is working hard to keep costs down. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - SEPTEMBER 14, 2015 The Parks, Recreation, and Community Enhancement Committee met on September 14, 2015 with Chairman Anderson presiding. Review of Active Recreation Area Plan - Blue Hen Apartments Phase 2 (Planning Reference: S-15-12) Members were advised that an Active Recreation Area Plan for the Blue Hen Apartments (Phase 1) was reviewed in 2007 and ultimately approved for construction. The approved Plan included 49,223 S.F. (1.13 acres+/-) of land reserved as Active Recreation Area in a central location on the site. The included amenities were a clubhouse with swimming pool, play area with swing set, play structure, and benches. A future basketball court was shown on the Phase 1 Active Recreation Plan but was not subsequently constructed; however, its location was an open lawn area that could be utilized for play. Overall, 40,750 S.F. of Active Recreation Area was constructed of the 44,500 S.F. required. As part of the Site Plan review process for the development of Phase 2, the applicant prepared a Conceptual Recreation Plan (presented on the Landscape Plan sheets) which illustrated how this phase of the Blue Hen Apartments development would provide recreation amenities in accordance with the design specifications described in Article 5, Section 10 of the Zoning Ordinance. Mr. Bill Cook, Planner I, reviewed the Landscape Plan sheets depicting the area. He explained that existing Phase 1 of the Blue Hen Apartments was at the rear of the site

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 6 known as the Blue Hen Mall. The total area proposed for the active recreation area was 57,000 S.F., based on a requirement of 275 S.F. per dwelling unit. There were 192 dwelling units proposed for Phase 2 of the project and Phase 1 had 162 units; therefore there would be a total of 354 units. Mr. Cook advised members that the site was 6.19 acres in size. A lot line adjustment would take place in conjunction with the site development plan so that the proposed area for the apartments would be brought into one (1) parcel as part of the site plan. The proposed apartments would go between the existing Blue Hen Mall site and Phase 1, which was in the back. Mr. Cook indicated that the new apartments were proposed for a good portion of the paved area behind the mall, and there would be an overall reduction in impervious surface cover because a lot of the paved area would be eliminated. There would be 12 buildings with 18 units. Mr. Cook explained that the main entrance would be from Blue Hen Boulevard, which goes between the mall and between the Kent County facilities. He informed members that there was an existing day care center located near Haslet Street and Blue Hen Boulevard which would be retained; however, some apartment buildings would also be built in that location. The remainder of the apartment buildings would be linear and adjoin the existing Phase 1. Mr. Cook reviewed the amenities of the Phase I and proposed Phase 2 project. He indicated that the plan submission mentioned grills and picnic areas and the details of their location would be worked out as the site plan develops. Mr. Cook advised members that the site development plan was scheduled to be considered by the Planning Commission on September 21, 2015, however, staff had decided to delay it at another month, primarily due to issues associated with the zoning rather than the recreation plan specifically. He noted that there were sidewalks all along the building fronts and parking, and a proposed sidewalk between the two (2) projects would lead to the recreational facilities. Mr. Cook indicated that staff was working with the developer on other issues. Mr. Cook stated that an existing playground associated with the day care center, located at the north end of the site and near the daycare facility where the apartments were proposed, was a key area. He explained that it was a State requirement to have this outdoor space. Mr. Cook advised that this playground would be relocated east of and behind the existing day care center, which would necessitate the rerouting of a path. There had been discussion with the developer about how this path would better connect to Blue Hen Boulevard, since it was an overall goal in such plans to connect sidewalks to the existing public sidewalk network adjacent to the streets. Mr. Cook advised members that the developer was present and could answer questions. In response to Mr. Caldwell, Mr. Cook explained that a basketball court was planned in Phase 1; however, it was not subsequently constructed. He indicated that he did not know the entire history of this matter, stating that there had apparently been some disagreement about this and that perhaps the developer could speak to this later. The volleyball court, as proposed, would be in approximately the same place where the basketball court had been planned.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 7 Responding to Mr. Caldwell, Mr. Cook stated that two (2) corn hole courts were planned for Phase 2 but would be located on property that was considered Phase 1, in the area adjacent to the clubhouse, pool, and playground. In regard to Mr. Caldwell’s question about the target audience, Mr. Cook stated that, since many tenants would be probably be single and young family households, it was thought that the amenities seemed consistent with the requirement for age appropriateness. He advised members that there was a fitness center in the clubhouse, noting that not many places have a constructed recreational clubhouse facility. Responding to Mr. Caldwell, Mr. Cook reiterated that barbecue grills were noted in the plan submission but not on the map. Staff clarified in the report that this needed to be noted on the final plan as it comes through the rest of the approval process. Staff also recommended adjacent picnic tables and a landscape plan which puts some shade in those areas, to the extent possible. Since the basketball court was not required in Phase 1, Mrs. Horsey questioned if there would be an alternative. Responding, Mr. Cook stated that the calculations submitted by the developer proposed an area which was somewhat larger than was required, noting that the total area of the two (2) sites would compensate for this. He explained that there was a shortfall in Phase 1, but Phase 2 would make up for this. Mrs. Horsey expressed her concern with the lack of trees for children at day care centers in the City. She suggested that the Committee check into this and maybe make that more of a requirement. She questioned if this had been thought about at this particular development, since it was close to a day care. Responding, Mr. Cook stated that staff had focused on the new features around the existing day care center and that this concern would be noted. Ms. Andrea Finerosky, Pettinaro Construction, 234 North James Street, Newport, Delaware, stated that she was representing Blue Hen Apartment, LLC. She indicated that she had met with Mrs. Ann Marie Townshend, Director of Planning and Community Development, and Mr. Cook on September 11, 2015 and gone over the comments in depth. Ms. Finerosky indicated that they were working toward resolution and nothing had come up that could not be handled. Ms. Finerosky stated their belief that this would be a good project. She indicated that Phases 1 and 2 would be viewed as one (1) complete project and all amenities would be for everyone in those sections to use. The Committee recommended approval of the Active Recreation Area Plan for Blue Hen Apartments - Phase 2, with the comments and conditions provided by staff. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 8 Strategic Planning and Goal Setting (Restoring Central Dover Strategic Plan) During the Parks, Recreation, and Community Enhancement Committee meeting of August 10, 2015, members considered Strategic Planning and Goal Setting in relation to the Restoring Central Dover Strategic Plan. Members recommended issuing an invitation to the members of the Restoring Central Dover Steering Committee to meet with the Parks, Recreation, and Community Enhancement Committee and deferring this item for further discussion during the September 14, 2015 Committee meeting. These recommendations were approved by City Council during the Regular City Council meeting of August 24, 2015. Mr. Anderson stated that the Committee would be continuing strategic planning, finding out from the community what was needed, and developing plans and goals necessary to set the agenda for where the City’s parks and recreation and community development programs should. He stated that the first step would be to develop a strategic vision and then offset the priorities, noting that staff had the information necessary to develop the capital and other plans. Ms. Karen Speakman, Deputy Director of the local National Council on Agricultural Life and Labor Research, Inc. (NCALL), 363 Saulsbury Road, stated that NCALL had been the lead agency for developing the Restoring Central Dover Plan. She introduced Tamika Graham, NCALL’s new Neighborhood Reinvestment Coordinator, and Chanda Jackson, NCALL’s new Community Organizer. Members were provided a handout relating to the Restoring Central Dover Plan. Referring to the map on Page 1, Ms. Graham advised members that the study area comprised 75 blocks and the focus would be on the residents in that area, who numbered just under 4,000. She reminded members that this area makes up a significant portion of the Downtown Development District (DDD). Ms. Graham noted that a link was provided at the bottom of Page 1 for more information on the plan. She stated that the Collective Impact Model on Page 2 was encouraged by grantees of the Wells Fargo Regional Foundation and explained the relationships that would take place to move implementation forward. Ms. Graham advised members that NCALL was the neutral convener and would be working with stakeholders to move the plan forward, noting it was their job to build key relationships, so they would continue to work very closely with the City. Ms. Graham stated that they had a steering committee, but the workforce of this plan was the six (6) working groups that had been identified who would be working on the three (3) overall goals of the plan. She indicated that two (2) of the working groups that would be of interest to this committee were the Transportation, Green Space, and Infrastructure group and the Resident Engagement group. Ms. Graham stated that a comprehensive resident survey took place during the planning process and the survey found that only 35% of the respondents were satisfied with amenities that include open space and recreational areas. She indicated that there would be an opportunity to enhance those areas through the plan of implementation, as well as to create some new areas.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 9 Ms. Graham indicated that Page 3 listed key recommendations from the plan related to open space. She indicated that the Transportation, Open Space, and Infrastructure working group had just met and talked line-by-line about these recommendations, a couple of which were intermediate and longer-term goals. Ms. Graham stated that in the short term they would be working very closely with the Resident Engagement group. Ms. Graham advised members that the fourth page began a matrix for their milestones and outputs, which was their compass for the implementation of this plan. She indicated that Page 9 of the matrix was specifically about open space and recreation, stating that NCALL would to continue to communicate with the Parks, Recreation, and Community Enhancement Committee regarding these areas. Ms. Speakman informed members that these suggestions came from the residents of the community in terms of what they saw was needed. She indicated that NCALL’s input could range, depending on the Committee’s interests. Ms. Speakman stated that she would like to work with the City more in terms of recreational areas and what was and was not provided in the area. She advised members that there had been an idea of having “play blocks”, where they would ask the police to block off an area during a summer or fall day so that children could play in those areas. They found that when they had a community fair, all the residents were out riding their bikes, throwing footballs, and using lacrosse sticks. Ms. Speakman advised that the children do not get a chance to do that in their neighborhoods because there is too much traffic and questioned whether this was appropriate and would be supported by members. She stated that NCALL was just starting to be involved with streetway improvements, such as the Division Street corridor. Mr. Anderson stated that the Committee also deals issues such as housing and community development. Responding, Ms. Speakman stated that NCALL also has Housing, Safety, and Adult & Youth Services working groups, noting that recreation and housing would overlap with a lot of those. She explained that they were working toward providing affordable housing and new housing in the area for homeowners. A grant had been approved to build about seven (7) houses and to look at restoring one (1) or two (2). An additional grant had also just been placed with the Housing Authority for five (5) new houses, as well as five (5) new home repairs. Ms. Speakman stated that they would start small, see how the market would hopefully improve, and keep trying to address the vacant lots in the area, purchasing some of them, and building some new housing. She explained that the working groups were made up of various stakeholders from the community and offered to provide a list, noting that NCALL would welcome any members who wished to serve on any of the committees. Ms. Speakman indicated that they definitely wanted to work with the City as closely as possible.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 10 Ms. Jackson advised members that, as part of Resident Engagement, they recently had a back-to-school event serving family members in the community. She noted that free haircuts and styling, book bags, and school supplies were provided. She stated that here was a nice turnout and they actually ran out of book bags and supplies. In response to Mr. Caldwell as to whether there was a main topic of concern or discussion among the people of the area, Ms. Speakman stated that safety was the main concern. She indicated that, although police presence was part of it and people like to see community policing, it was also just being able to feel comfortable when talking with their neighbors and getting out. In regard to any particular safety problem or area of concern, Ms. Speakman stated that a recent shooting and violence were mentioned; however, this occurred after the actual survey, which was done in October of 2013, and she felt that violence had increased after that. Ms. Graham stated that specific areas were not mentioned in the survey; however, during housing workshops they had asked residents to indicate on maps the areas that they felt were unsafe, noting that they have a map that shows hot spots and areas of concern. She noted that a number of those maps were included in the full Restoring Central Dover Neighborhood Plan. Ms. Speakman advised that these maps match up with locations where there had been criminal activity, which showed that people know what is going on. She advised members that NCALL was working closely with the police on their plans for community policing in the area and with the Department of Public Works as far as lighting for the City. Ms. Speakman mentioned an idea to try to increase porch lighting and have them on timers. She indicated that this was something they would be pursuing and trying to find funding for. Ms. Speakman stated that NCALL was a member of NeighborWorks America and had access to community and building programs throughout the country. They also go to training sessions that involve people across the country and would be taking a group of residents to a community leadership institute in October and were glad to bring those resources to bear. Mrs. Horsey questioned if NCALL was involved in an upcoming City of Dover Clean Up Week. Responding, Ms. Speakman stated that this was scheduled for Saturday, September 19, 2015 and NCALL was involved and passed out flyers today to all the residents. Ms. Speakman advised members that she would be working on a Habitat for Humanity build that day and hoped to recruit some of her church members for the clean up if there were too many for the Habitat project. It was her belief that notices were delivered to churches as well. She stated that this kind of engagement activity gets people to talk and get to know each other, which is part of this effort.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 11 Mr. Anderson stated that he was informed that he had been put on the NCALL Adult & Youth Services working group and Ms. Speakman stated that Mr. Anderson would receive invitations to the meetings of the NCALL committees related to the youth. Mr. Anderson questioned, based in the surveys and the open house, what services and priorities people wanted to see in the community. Ms. Speakman responded that youth activities seemed to be key. Mr. Anderson questioned if there could be a community calendar. Responding, Ms. Speakman stated that between a website that NCALL set up and the City’s website, something like that could be worked up. In regard to particular ideas or suggestions about programs or amenities that were missing in regard to Youth and Family Services, Ms. Speakman stated that she did not recall anything per se; however, the committee will research what is already provided and where there were gaps, and then try to address those gaps. She indicated that they would touch base with the residents to see if this was what they wanted. Ms. Graham stated that Pages 2 and 4 of the implementation matrix listed bullet points directly from the plan about engaging youth in the community and the efforts that NCALL was trying to accomplish. She explained that the Adult & Youth Services working group met once so far and talked about conducting a survey using high school students to get the students involved in how the community is improving. They planned to meet again, although they do not have a firm date; however, the survey should help obtain a better understanding of what types of services they need and desire. Mr. Anderson stated that they would hopefully work in partnership with the City’s Youth Advisory Committee so that efforts would not be duplicated. Responding to Mr. Anderson, Ms. Speakman stated that people always want more parks and the last page of the matrix addresses parks. Mr. Anderson stated that there were approximately 23 of them. Ms. Speakman stated that since people had indicated they wanted more parks, this might mean that they do not know where the parks are or they are not using them. She noted that issues came up such as the Boys’ and Girls’ Club moving out and whether there would be transportation that would bring the kids in the area to that facility and vice versa, and if available services would be brought into the community a little bit more. At the request of Mr. Anderson for a brief recap, Ms. Speakman stated that NCALL was asked by the Cen-Del Foundation and a number of other organizations that work with the DDD and the Downtown Dover Partnership (DDP) to be the lead agency to help apply for a planning grant for the Restoring Central Dover Initiative and then to apply for an implementation grant. She advised members that both grants were received from the Wells Fargo Regional Foundation. She indicated that NCALL was

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 12 just at the implementation stage. Their steering committee has over 30 people, from the City, from Bayhealth, Wesley, and the Capital School District. There was a wide variety of stakeholders involved, as well as residents, and a number of non-profits like Habitat for Humanity, as well as groups like the Dover Interfaith Mission for Housing, which serves the homeless. In response to Mr. Anderson regarding the next steps and priorities in terms of partnering with respect to the DDD, Ms. Speakman stated that there was great synergy and timing. She did not think some of the physical improvements could occur in the next five (5) years without the DDD designation, as well as the State legislature’s appropriations of moneys. Ms. Speakman stated that some components had not been funded, noting that additional funding for the Strong Neighborhoods program had not been allocated for FY 16, but they were generally pleased. She cautioned that the physical aspects were only part of the effort, and if people do not want to move to or buy in the area and do not feel safe, it will not happen. Ms. Speakman indicated that NCALL would be working hard to engage the residents to come up with solutions or ways to change. Mr. Anderson stated that NCALL should feel free to bring more information to the Committee as they receive it and stated that members would be glad to bring NCALL back for updates. He suggested that they come back every couple of months to allow for coordination and working together. In response to Mr. Lewis, Ms. Speakman stated that the intentions as far as safety was for all involved to work together. She stated that this would mean working with the police and making sure that they want to do community policing and find out where they have and have not tried to find money for this. Ms. Speakman expressed the desire to work with the police cadets and introduce them to people as they walk through the streets. She indicated that they would like to have the police at all of NCALL’s community events as well. Ms. Speakman felt that safety also involves making sure that there is a community effort for residents to be involved. Mr. Anderson invited NCALL to return to talk about economic inclusion since it would be part of these efforts. In response to Mr. Anderson, Ms. Speakman stated that members of the Committee and community who wanted to be involved could provide her with their email address or call NCALL at 678-9400 and ask for herself or Ms. Graham, whose email address was tgraham@ncall.org. She noted that NCALL’s website (www.ncall.org) also has a lot of information. Members were provided a brochure regarding the MLK Jr., Educational Community Center, Inc. Dr. Garcia Walker, president of the MLK Jr., Educational Community Center, 430 New Castle Avenue, expressed appreciation for the opportunity to speak. He stated that this organization was part of the solution to revitalizing Dover and bringing back stability with the youth, adults, and a total positive culture for our City. Dr. Walker stated that the organization’s mission was “To provide skills, services,

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 13 opportunities to empower individuals faced with barriers and obstacles that will assist them in restoring community and family self-sufficiency while establishing a roadmap for success.” Dr. Walker stated that this was the second or third time they had presented in the Chambers and had made a lot of progress. He indicated that the center’s educational development program was offering after-school tutoring and Saturday academies, as well as a counseling program directed by Mr. Alex Cropper, including family, substance abuse, domestic, mental health, anger management, and DUI counseling. Dr. Walker indicated that Ms. Anne Smith, Director of Workforce Development, trains individuals in the community for certain types of jobs and Dr. Ira Roach serves as Director of Adult Education. Dr. Walker advised members that they offer diploma programs for individuals who have not been able to achieve that level of their education. Dr. Walker felt that many crimes in the Dover area are committed because of lack of income, jobs, and economics, and if these can be fixed one piece at a time, Dover will thrive again over a period of time. He explained that the community center had formed a partnership with the Dover Housing Authority (DHA) through Mrs. Ami Sebastian-Hauer, Executive Director, and the organization’s buildings were donated or loaned to them by the DHA, and he thanked God for them. He stated that Pastor Grimes had been doing a great job in the community and they would be using the Solid Rock Baptist Church’s location for tutoring and for their Saturday academy. Dr. Walker stated that the MLK Jr. Educational Community Center, Inc. locations in Manchester Square, Senate View, and the Dover Community Outreach Center were reaching the demographic where many negative things are occurring. Dr. Walker assured member that they were here in full force to talk to the Committee and to the budget committee to hopefully find some type of solution to make Dover better again. Mr. Alex Cropper, Vice President of the MLK Jr., Educational Community Center, stated that Councilman Anderson had been to a couple of their community events and heard directly from the constituents where the area of concerns lay. He noted that a lot of the residents spoke on job training and jobs and that their program offers those things. He explained that they were looking to implement programs in the community that will help. Mr. Cropper acknowledged that safety was a concern but felt that job training, jobs, and education, etc., were needed to make these individuals vital again. He believed that with the help of the center, the City, and other agencies, and with the community coming together for that cause, Dover could be made safe again. In terms of strategic planning, Mr. Anderson questioned what types of resources should be available and if there was a lack of resources, whether it was a building location or a program. He questioned where a partnership could happen and what the priority should be. Responding, Mr. Cropper noted that a lot of individuals do not have access to job training in their community. He suggested adding job training and workforce development right in their community to show them they can be successful in life.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 14 Ms. Smith stated her belief that it was essential to partner with employers, which was included on their list of things to do. They would ask them to adopt the employee. Ms. Smith stated their desire to ask the employee about their needs and try to satisfy those needs by preparing people to have skills. In addition, Ms. Smith stated that they would be looking at incorporating families to support employees, since the family plays an important role in the success of an employee. Dr. Ira Roach, Director of Adult Education, MLK Jr., Educational Community Center, Inc. stated that they would like for everyone to participate in their high school diploma program; however, people have to pay. With private payments, they had 105 people graduate last June and, with partnership, Dr. Roach felt they could possibly pass that number. Mr. Caldwell stated that people need assistance with preparing for a job and being motivated to go out and do the job without giving up. In response to Mr. Lewis, Mr. Cropper stated that they had been in existence since March 2015, noting that they came together after an incident in Simon Circle and had been meeting since then to put this program together. Responding to Mr. Lewis regarding their success rate, Mr. Cropper stated that the high school diploma program was the only program that had been implemented and it had a 100% success rate. Everything that they would be doing would be staff-driven and data-driven to measure the success of the program. Mr. Cropper stated that, through the partnership with DHA, they had access to every resident in that neighborhood to track, monitor, and measure success. He looked forward to exceeding their success with the high school diploma program and reporting their success with other areas. Responding to Mr. Lewis, Mr. Cropper confirmed that the organization was non- profit. In response to Mr. Lewis, Dr. Walker stated that there were currently no employees since staff was volunteering their time and finances were coming from their own pockets. He noted that they had spent $7,000 since implementing the program and they were interested in obtaining funds. Dr. Walker indicated that he was from the Banneker Heights Apartments in Milford, De., and had seen what a young man can do if he receives the proper education. Dr. Walker stated his belief that he was the first Ph.D. that came out of his housing development 30-40 years ago, noting that there were organizations like the MLK, Jr. Education and Community Center when he was coming up that helped but were not there anymore. He felt that there were several Dr. Walkers in these developments right now and expressed the desire to reach these young men and women and adults to show them success and that somebody cares. He indicated that they had formed partnerships with the Capital School District, local Greek fraternities and sororities, the Interdenominational Ministerial Alliance (IMA) and other agencies to get the mission accomplished.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 15 In response to Mr. Hutchison regarding partnerships with the new school system to identify students that are dropping out, Dr. Walker stated that he had a meeting scheduled with the Dr. Sylvia Henderson, new Assistant Superintendent in the Capital School District, this week. Coming from a Milford School District, he estimated that there is a dropout rate of approximately 5%. Mr. Hutchison thanked those present for their volunteer work and stated his opinion that the number one problem facing this country, and every city across the land, was the loss of family and family values. Noting the drug problems, he stated that law enforcement cannot solve all problems. Mr. Hutchison stated that he was unfortunate as a young person and knew what is was like to be touched by the values of people who cared about him. He stated that if he could do it, everybody could do it. Mr. Hutchison expressed the need to reach out to every single person, no matter where they come from. Dr. Walker stated that an article about Mr. Hutchison when serving as Chief of Police 20 years ago had inspired him as a young man and he thanked Mr. Hutchison for that. He noted that Mr. Hutchison had come from the Elizabeth W. Murphey School home. Mr. Hutchison stated that he serves on the board for the Murphey school, which had been in existence for 97 years. Over 5,000 young men and women had gone through that program and almost every one had been a success story. Mr. Hutchison stated that this was what the MLK, Jr. organization was trying to do. He indicated that they were touching a lot of people and expressed his support. Ms. Horsey applauded their efforts 100%, noting that education was the ticket that everyone needed every day. She questioned how much it cost to obtain a high school diploma through their program. Responding, Dr. Roach stated that it was approximately $200 since they were trying to keep the cost low so everyone could pay by payments, but $1,000 per student would help to cover everything and include a career certificate or career diploma as well. He stated that they were trying to push getting more than a high school diploma, noting that everyone does not go to college, but at least getting a certificate in culinary, dietary aide, or construction would help. Ms. Horsey suggested including information in the brochure about the cost of getting a diploma, and another level for culinary, etc. This would help people wishing to contribute. Dr. Walker stated that they had missed the grant season, but their ultimate goal was to provide these services for free through grants. He explained, when dealing with a certain population, mentioning a dollar amount deters them. Dr. Walker noted that their staff was all experts in different fields, himself in education; Mr. Cropper as a certified drug and alcohol counselor; Mrs. Smith in hospitality at Delaware State University, and retired Dr. Roach was the educator in the diploma program. He reiterated their desire to give back to the community.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 16 Mayor Christiansen stated that he knew these individuals were going to be winners from the moment they stepped into his office and told him what their dream and initiative was because they had that certain fire. He expressed his pleasure that they partnered with the Delaware State University School of Business and the DHA. Mayor Christiansen noted that they had not just talked about what they were going to do, they were doing it and were going to be a success. He felt that if people would look to the MLK Center as a template of how to take care of the entire city, Dover could not be anything but successful, indicating that they had his support and would continue to have it because their organization was a winner. Ms. Denise Tolliver, 109 Garden Gate Road, Camden, stated that she was impressed with this group and their efforts; however, she felt that they were asking for financial support from the City of Dover and a commitment of seed money. She indicated that NCALL gave a presentation and had received $750,000 from the Wells Fargo Foundation. Ms. Tolliver stated that the program had a youth component and asked where the City was on supporting this start-up group with seed money, which it seemed they were asking for. Responding, Mayor Christiansen stated that he did not think they were asking for this, noting that they were seeking out grant monies. Dr. Walker stated that they had perceived it to be loosely put in the budget that the City was going to do something. He stated that attended the Special City Council Budget Review meeting and he indicated that if something could be allocated through the City’s five (5) year strategic plan, they would appreciate it being in the budget. Ms. Tolliver questioned what was needed in terms of dollars from the City of Dover to carry them over until they got grant money. Responding, Dr. Walker stated that to get going with six (6) programs, they were looking at approximately $100,000. Mr. Lewis stated that this was a lot of money. Ms. Tolliver agreed that it was, but stated they were ready to provide a proposal and have the City respond to it. Mr. Anderson stated, in the overall scheme of things, this was not much compared to the social costs. He indicated that the Committee could deal with coordination, networking, facilities, and a lot of that had been done so far. Mr. Anderson expressed the need to do more and to keep working together, stating that the City would help as best they could to find some of those grants. Dr. Walker expressed appreciation for the efforts and stated that they would keep moving forward and hope that they could come to some agreement in terms of partnering with the City. Mr. Anderson suggested that when they are implementing and developing some of their programs, such as tutoring and after-school programs, they might consider marketing the in the City. He noted that the City has different programs, but there are gaps.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 17 Dr. Walker questioned where they could get the names of these different organizations, stating that they have a partnership with the food bank to feed these individuals after the tutoring program, a place to have it, and certified teachers tutoring, but zero dollars. He indicated that he was paying rent for certain buildings, although some buildings were donated, and they must pay their electricity and things of that nature. Noting the time constraints and an additional agenda item, Mr. Anderson stated that these things could be discussed “offline.” Ms. Tolliver questioned if there was financial support available through the City of Dover to support the MLK Jr. Education Community Center. Responding, Mr. Anderson stated that he could not answer that at this point because that would have to be part of a budget process. He stated that they were trying right now to establish the strategic plan, ideas, and partnerships needed, because this would inform the budget process. Ms. Tolliver questioned the process for being formally considered to be part of the budget or strategic process. Responding, Mr. Anderson stated that the City Manager has a grant-in-aid form. He suggested that they look to see if the program would fall within the Community Development Block Grant (CDBG) program. Mr. Anderson indicated that they should not expect to see most of this money coming from the City because of the budget process, noting that this was just a reality. Mr. Anderson advised that they would have to get into the grant-in-aid and community development processes. He indicated that the State had some opportunities; however, it typically takes three (3) years before the State would kick in and this organization was new. He indicated that he was sure the organization’s partnership with the City would continue. Mr. Anderson questioned if the Committee had any comments or recommendations in regard to the plan. Noting the time constraints of the meeting, Mrs. Horsey stated that she would like to have another month to review it. Mr. Anderson thought that they should start recommending some of the items, such as looking at indoor restroom facilities at the two (2) major parks, which people had requested more often than anything, as well as exercise paths and training stations, which were things that people were requesting that did not cost a lot of money. Mr. Lewis stated that he could come up with 10 items right now if there was funding, but it was all about the funding, which he felt was the major question. Mr. Anderson stated, looking at this year’s budget, that there were several items included over the next five (5) years, but the question was what should be the first priority. He questioned whether indoor facilities, outdoor amenities, another building, a splash park, or a skate park should be put in. Mr. Lewis reiterated that it would come to funding, stating that he would not commit to anything at this juncture until he saw the figures in paper. Mr. Anderson stated that there were projects in the budget and the question was where members wanted to head next year.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 18 In response to Mr. Caldwell, Mr. Anderson stated that the splash park was in the long-term budget. Next year would be the design phase and the year after that would be the implementation. Responding to Mr. Lewis, Mr. Anderson confirmed that this had been voted on and approved; however, this could be changed. He felt that the question was where it should be put. He suggested that everyone review the capital budget and Recreation Needs Assessment, talk with constituents, and come back with their top five (5) ideas and set priorities. He stated the desire to finish this next month. Update on Lincoln Park Walk Through Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that on August 20, 2015 there was a walk through of Lincoln Park with a group or residents from the area. She noted that there was a good exchange between staff, elected officials, and residents. Staff took point data and started to create a spreadsheet of a number of things that need to be done. Mrs. Townshend indicated that a lot of the easier issues had been completed and many items were things that the Public Works Department needed to follow up on. She advised members that Public Works crews removed and disposed of what seemed to be chemical containers at the corner of Slaughter and Clarence Streets. Paper alleys that had been overgrown had been mowed and maintained, and overgrowth had been cut back in the areas where it was impeding the street. Mrs. Townshend stated that there were a number of longer-term issues that needed to be dealt with, including the lack of sidewalks on Slaughter Street. There were driveway violations and parking on the grass violations in that area. Staff was working to come up with interim guidance on parking because they did not want to have people spend a lot of money to put in expensive driveways and aprons and then come have the sidewalk projects come through, so staff would be doing interim compliance on the driveway issue with the anticipation of developing a capital project to install sidewalks within the next several years. Mrs. Townshend advised members that there was a vacant house on Davis Circle that some residents said had a lot of cat activity. Enforcement staff had checked the residence and stated it was secured and they did not see anything concerning, but it had been vacant for over six (6) years. She assured members that staff would start the process to move it into the dangerous building queue since a number of residents had expressed concern. Mrs. Townshend indicated that the Electric Department had changed out an electrical transformer that was found to be rusted, and a number of active cases had been started on code enforcement issues in response to what they heard from the residents. Mrs. Townshend explained that speeding had been discussed, and Representative Sean Lynn had funded an electronic radar speed sign that Public Works was working on getting installed. A resident had pointed out one (1) house where there were concerns about criminal activity. Mrs. Townshend contacted the police and it was

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 19 determined that it was not a candidate for the Safe Communities program because there had not been any documented activity. She explained that Lincoln Park residents were told about the need to call the police if they see problems because if there is no documentation, action cannot be taken by code enforcement or the police. Mrs. Townshend explained that staff was continuing to work through the issues and could update the Committee periodically. Mr. Lewis stated that there were speeding issues in his district and there had been an electronic speeding sign erected there for years. He had witnessed people speeding down that street with no remorse. Mr. Lewis suggested getting together with the police chief to see if they could utilize officers to perhaps do something such as weekly speed traps, because it was a severe safety issue. He indicated that he had been approached by 10 constituents in his district regarding this problem on East Loockerman Street. Mrs. Townshend stated that staff could follow up on this. Mr. Anderson expressed thanks for Council President Slavin’s leadership and staff for their efforts in coming together regarding Lincoln Park, stating that he had been hearing a lot feedback from residents there who had indicated that things were getting done after waiting for years. He stated that people had been giving up on the neighborhood, and now there was new life and they seemed ready to take it back. The Committee recommended acceptance of the report. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote. By consent agenda, Mr. Hare moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Lewis and carried by a unanimous roll call vote. UTILITY COMMITTEE REPORT - SEPTEMBER 14, 2015 The Utility Committee met on September 14, 2015 with Chairman Hutchison presiding. Annexation Request - Easterly side of Nixon Lane and 121 Acorn Lane, owned by Paul C. Phillips and Theresa HoShue Mr. Scott Koenig, City Manager, reviewed a Petition to Annex and Zone Property located on the easterly side of Nixon Lane (Lot 1), consisting of 0.5171+/- acres, and 121 Acorn Lane (Lot 2), consisting of 0.4609+/- acres, owned by Paul C. Phillips and Theresa HoShue. He explained that the property on Nixon Lane is currently a vacant lot, and the property owners would like to have a single-family house on the property. Mr. Koenig informed members that this is a Category 1 area which is a high-priority annexation area. He stated that there are public utilities, both water and sewer, available in Nixon Lane. Mr. Koenig explained that the property on Nixon Lane is not contiguous to property within the City of Dover limits, which is a City requirement for the annexation of property. As a result, the owners have also

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 20 requested the annexation of 121 Acorn Lane, which is currently a residential lot with City of Dover electric, water, and sewer. Mr. Koenig stated his understanding that the owner currently pays out-of-City rates and, if the property is annexed, they will pay in-City rates. Staff recommended that the City proceed with annexation of the subject properties. Referring to the site map for Application No. AX-15-01, dated August 14, 2015, Mr. Blakeman questioned whether the property located at 121 Acorn Lane was contiguous to the City, noting that it appeared that both properties were surrounded by properties within Kent County. Responding, Mr. Koenig explained that 121 Acorn Lane was contiguous to the right-of-way of Acorn Lane. In regard to the Nixon Lane property, he stated that both sides of the road are out of City limits; therefore, it was not eligible for annexation without the annexation of 121 Acorn Lane. Mr. Koenig noted that the bold, black line indicated the City of Dover boundary and that the line on Acorn Lane should have been depicted in the center of the road but the mapping was slightly off. In response to Mr. Anderson, Mr. Koenig explained that the annexation of these properties would create an additional sawtooth effect on Acorn Lane; however, annexation would expand the City limits. Responding to Mr. Anderson, Mr. Koenig stated that both of the property owners were in favor of this annexation. The Committee recommended approval of staff’s recommendation to proceed with annexation of the subject properties. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote. Evaluation of Proposals - North American Electric Reliability Corporation (NERC)/ Reliability First Corporation (RFC) Support and Internal Audit Review (RFP 15-0032EL) Mr. Scott Koenig, City Manager, advised members that the Electric Utility was scheduled for a North American Electric Reliability Corporation (NERC) internal audit by its contractor, Reliability First Corporation (RFC), in April 2016. Given the high turnover rate in the Electric Department supervision over the last three (3) years, staff recommended that the Utility Committee and City Council approve the request for audit/consultation services for the regulated aspects of the electric operations. While the City provides monthly, quarterly, and yearly audit material/evidence to RFC to prove its compliance, the annual items that RFC requests material for are only a snapshot of the total standard list applicable to the City of Dover’s current registration as a Distribution Provider (DP) and Load Serving Entity (LSE). Mr. Koenig stated that this is a very difficult technical audit, and in order to ensure 100% compliance with all regulatory standards, this audit consultation would provide

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 21 standardized, clear, and concise documentation to prove the City does what is does, offer a path forward to implement a viable self-improvement and assessment program, and also avoid any possible findings that may result in fines for non-compliance. Mr. Koenig explained that the Electric Department issued a Request for Proposal (RFP) 15-0032EL, NERC/RFC Support and Internal Audit Review to solicit external auditing agencies for their services in preparation of the NERC/RFC compliance audit slated for calendar year 2016. Proposals were received from 11 prospective vendors, with quotes ranging from $28,100 on the low end to a high dollar quote of $614,000. Mr. Koenig stated that the senior management of the Electric Department reviewed all the proposals and ranked them in preference order based on completeness of proposal, company experience, estimated hours, cost per hour, travel cost additions, and total costs. The list of 11 vendors was narrowed down to three (3) finalists. Teleconferences and in-person meetings were conducted to ask a base set of questions to help decide the most qualified vendor for the City of Dover. After careful deliberation, staff recommended the approval of the proposal from NAES Corporation for an amount not to exceed $116,285. This company offered the best mix of experience in both the operational and compliance arenas of the electric utility with 160+ audits. Their proposal also met all of the criteria in the RFP and they have full-time personnel located in New Castle, Delaware. Staff recommended awarding the contract to the NAES Corporation in an amount not to exceed $116,285. In response to Mr. Hutchison, Mr. Koenig stated that the last audit was performed in approximately 2010. Mr. Hutchison asked how long the audit would take to complete. Responding, Mr. Harry Maloney, Electric Director, explained that the consultant would be helping staff over the next three (3) to four (4) months. He stated that on January 18, 2016, he will receive a letter indicating that the City has 30 days to fill out what NERC/RFC wishes to audit during the operation and maintenance audit. RFC will request documentation for certain items, so staff and the consultant have a lot of work to do in the next three (3) months. Mr. Maloney stated that the consultant will also help the City be in compliance with cyber infrastructure protection (CIP). He noted that this is different from the CIPs in the City’s budget process. The cyber infrastructure protection is related to cyber security, computers, networks, and relaying. Mr. Maloney informed members that the CIP standards were approved over one (1) year ago, and the City will have to be in compliance with CIP one (1) year from now. He noted that the consultant would provide the standards and some staff training. Mr. Maloney stated that the big utilities, such as Delmarva and Philadelphia Electric, had to be compliant this year; however, smaller utilities, like the City of Dover, do not have to be compliant until next year.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 22 In response to Mr. Hutchison, Mr. Maloney stated that he was comfortable saying that staff could have everything done and be ready to go by January with the consultant’s help. He explained that there is a lot of writing and documentation involved in the process, which involves pulling documentation out of the City’s procedures to show what the City has been doing and putting everything in the correct format for the liability standards. Mr. Hutchison asked how often the City should be completing an audit. Responding, Mr. Maloney stated that the City is forced to audit every six (6) years. He noted that the auditors now look at how the City’s compliance culture is done. Once the City has a compliance culture set up and gets things rolling, maybe in about three-and-one-half years, the City would ask someone to come in to do an internal spot audit to see where the City stands. In another six (6) years, by 2022, the City will be better prepared. Mr. Maloney noted that there is a learning process as staff goes through an audit. Mr. Neil asked whether the City would have a chance to make corrections to satisfy the audit, if staff finds that there is something that is not being done that should be. In response, Mr. Maloney stated that the City would have a chance to make corrections if the City self-reports. Mr. Maloney explained that, as the City’s compliance officer, if he finds that the City has missed something that is really bad, he has to self-report and then the City will have to implement the Find, Fix, and Track (FFT) procedure. He stated that, through the FFT, the City would set up a procedure for how long to be in compliance and then submit that on a regular basis until the City comes into compliance. Mr. Maloney noted that it is better for the City to catch itself than for the auditor to catch the City because the auditor figures that the City would just sit back and wait, and hope to get away with it; whereas, if there is a compliance culture, staff finds something and reports it. Responding to Mr. Neil, Mr. Maloney stated that if staff or the consultant find something that is really bad within this three-month period leading into January, he will self-report it. He noted that he had to self-report when he was previously employed in Vineland, New Jersey, which went a lot easier than getting caught and going through the documents. Mr. Maloney stated that NERC/RFC do not come down as hard on you when you self-report. Mr. Neil asked what would happen if the staff misses something and NERC/RFC finds it. In response, Mr. Maloney explained that it would depend on the scenario and how bad it is, for instance, has it really affected transmission; is it moderate in severity; what could it do to the grid; or can it knock out the peninsula - which is the worst scenario. He advised members that if the City did not do something that could knock out the whole peninsula, it would be a pretty bad situation; however, the City only has the Cartanza interface and a couple of relays, so it is not that bad. Mr. Maloney stated that those things are kept up on and the rest are minor scenarios. He explained that if NERC/RFC finds something, they will implement the FFT and,

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 23 hopefully, the severity would be really minimum and they would not fine the City, noting that they would rather help the City get in compliance than to give fines. Mr. Anderson questioned why Burkard & Associates ranked so low. Responding, Mr. Maloney stated that Burkard & Associates were mainly a New England company and, when staff looked at their background and expertise, it was determined that they are a small company and did not seem to be a good fit for Dover and being in the PJM RFC footprint. Mr. Maloney noted that NAES listed double the hours of Burkard & Associates, and reminded members that the City only has three (3) months to get help to get in compliance. In response to Mr. Neil, Mr. Koenig advised that there was $175,000 included in the budget for these types of services and this request was for $116,285. The Committee recommended awarding the contract to the NAES Corporation in an amount not to exceed $116,285, as recommended by staff. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote. Overview of Hedge Program Mr. Scott Koenig, City Manager, provided an overview of the City’s Hedge Program, noting that the Hedge Program is discussed by the Risk Management Committee, which is comprised of him; Mrs. Donna Mitchell, Controller/Treasurer; Mr. Harry Maloney, Electric Director; and the City’s advisers from The Energy Authority (TEA). Mr. Koenig explained that the purpose of the Hedge Program is to help the City accurately predict what power supply costs will be in the future. The Hedge Program is a paper transaction that happens when the City buys forward power purchases in small quantities, such as five (5) megawatts, eight (8) megawatts, 15 megawatts, etc. He stated that the program was currently scheduled for five (5) years into the future, with laddered down hedges. Mr. Koenig advised members that for the current year the hedge target is 80% of the City’s total power supply cost, and the target decreases by 20% for each out year and then rolls forward as the City moves in to the next year. He stated that staff is always looking into the future and the Risk Management Committee considers the recommendations of TEA analysts and experts, and asks them to explain the basis for each recommendation prior to the Committee voting to secure the hedges. Mr. Koenig stated that, in recent months, TEA has been able to buy power for slightly less than the price that was quoted in their recommendation to the Risk Management Committee, explaining that the Committee may have voted to buy power at $32 and then it only cost $31 or $31.50 in the market. He noted that there is never a guarantee in this market. Mr. Koenig reiterated that the purpose of the

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 24 Hedge Program is to manage the City’s risk and, when setting the customer rates, to know exactly what power will cost next fiscal year. He stated that, over the next few months, staff will be developing a good idea of what most of the City’s power will cost next year. Mr. Koenig noted that, as indicated in the TEA Reports, it was interesting that this year, even in the summer months when they predicted that it would be really expensive to buy energy, it was relatively cheap due to very low gas prices. He indicated that during the last Risk Management Committee meeting, members discussed whether or not to alter the City’s forward purchases to take advantage of the current, historically low, gas prices and asked TEA for additional information regarding these purchases. Mr. Koenig stated that it is not an exact science and difficult to know whether the City has made a good purchase until the actual power year. Mr. Koenig stated that the market depends on what is happening in the world and the idea of buying the hedges is so that the City is not at 100% risk in the market. He informed members that during some of the polar vortex days, prices were as high as $1,700 or $1,800 per megawatt; however, most recently, the City had bought hedges four (4) or five (5) years out for approximately $32 per megawatt. Mr. Koenig stated that the numbers are all over the board some days but, over the last four (4) years, he had really seen a decline in the costs of the City’s composite hedge, the sum of all of the purchases for the current power year, which is why the City has been able to adjust the power rates down over the last few years. Mr. Koenig stated that the Hedge Program is considered a confidential program because, in the power supply business, nobody wants anyone to know what they are actually paying for power. He noted that was why the power purchase agreements are considered confidential; however, being a public entity creates a bit of a conflict for the City in this regard. Mr. Koenig informed members that the Risk Management Committee receives monthly calculations regarding the value of the City’s hedges and how much risk has been reduced as a result of the hedges. He stated that the Hedge Program allows him to bring forward a budget with confidence that the range for what the City will pay for power supply is accurate because the City bought a lot of it already. If the market drops and power becomes extremely cheap, then there could be times when the City’s hedges are more expensive than buying from the market and that would not be good; however, there is no way to predict three (3) or four (4) years out whether the prices will drop. Referring to the Risk Management Summary in the July TEA/NAES Report (Page 17 of the Utility Committee Packet), Mr. Blakeman stated that the Hedge Ratio for Power Year (PY) 2019-20 was now at 5% and the Monthly Change ($/MWh) reflected at negative $0.20. He noted that it was at 0% in the June TEA/NAES Report and questioned if something had precipitated this change. Responding,

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 25 Mr. Koenig advised that last month was the first month that the City could buy power for 2019-20 and the City bought 5% of the total for 2019-20. He did not know why it reflected a negative $0.20 change, but stated that he would ask. Mr. Neil asked if the City’s deal with Calpine is basically to make sure that the City has access to power if it is needed, as opposed to what the cost of the power is. In response, Mr. Koenig explained that the City has a capacity purchase agreement with Calpine which is different from this discussion related to energy purchasing. He stated that the Calpine deal is to replace the 34-megawatts that are retiring with Units 1 and 2 for capacity, plus additional capacity because staff expects some load growth and believes that the City needs the 50-megawatt deal. Referring to the table of the most recent settlement prices for Pennsylvania Solar Renewable Energy Credits (SRECS) in the July TEA/NAES Report (Page 17 of the Utility Committee Packet), Mr. Blakeman noted that the 2014/2015 SREC Balance was 2,687 and this balance decreased to 292 for 2015/2016, which is the lowest number the City has seen. He asked if that was going to be a crucial date for having to give up SRECS. Responding, Mr. Koenig stated his belief that this has to do with the City’s renewables and that would be the year that the City has to bring on additional renewables, which is why there is a decrease in the SRECS. In response to Mr. Blakeman, Mr. Koenig stated that the City would have to replace the SRECS with something else and noted that the City would be building facilities, having facilities built, or partnering with facilities. Mr. Hutchison stated his understanding that the City got slammed one (1) particular month last year and asked Mr. Koenig to explained what happened. Responding, Mr. Koenig informed members that there were two (2) instances in the last two (2) fiscal years. He stated that the polar vortex occurred in fiscal year 2013/2014, and the City experienced a similar problem in the month of February last year, where there were very high energy prices, very high demands, and the City had to buy extra on the market. Mr. Koenig recalled that the first year, the bill was approximately $5M extra for the month of February and, this past year, it was approximately $2M extra. He reiterated that this was the result of extremely cold weather and extremely high demands, and the City did not overbuy because the weather cannot be predicted that easily. Mr. Koenig explained that if staff had tried to figure the weather into the hedge purchasing, overbought the energy and did not sell it, the City would have had to absorb the expense. Mr. Koenig noted that Delaware Electric Cooperative is very good at their Beat the Peak programs for the summer and winter. He stated that as the City discusses how to manage its load in the future, for both the summer and the winter peaks, there is a need to get a better handle on how to get customers, if appropriate, to be able to adjust their use. Mr. Koenig explained that in the winter time it is a little more difficult because people do not want their pipes to freeze but they could lower their thermostats slightly to save on energy demand. He advised that it is a very difficult

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 26 program and there is a lot of work involved in getting a good energy management program in place because it requires the customer to change their behavior rather instantaneously. Mr. Koenig informed members that the City’s bill comes in quickly from the PJM so the City has to pay cash out and the money coming in from the customers is a little behind when the PJM bill is paid. He explained that, in both instances when the City had really high demands, the City had to transfer money from the Rate Stabilization Fund, at least on a temporary basis, to make the cash flow work. Mr. Koenig advised that one (1) of the purposes of the Rate Stabilization Fund is to have the cash available to make payments on time, in case the City experiences these very high spikes in the market and in demand. The Committee recommended acceptance of the overview of the hedge program. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote. TEA/NAES Report (July) The TEA/NAES Monthly Report for July 2015 was provided to members to enable them to monitor electric sales and revenues received, which will provide a better understanding of any fluctuations that occur and allow the opportunity to make improvements if deemed necessary. Mr. Scott Koenig, City Manager, reminded members that this was the first period of the fiscal year. He stated that the City’s power supply costs were below budget for the month of July and the City was actually able to generate more revenue than anticipated. Mr. Koenig explained that the City generated $533,638 in net generation revenue versus a $492,400 estimate. Referring to the Budget Report (Page 18 of the Utility Packet), he informed members that the power supply cost was approximately $1.1M under budget and the total utility cost was approximately $1.5M under budget. He stated that the City’s total cost of service was budgeted at $71.27 and it actually came in at $52.74. Looking at just this portion of the budget, from a power supply standpoint, July was a good month for the City. Mr. Koenig noted that the goal is to be slightly in the black at the end of the year as a result of forecasting correctly over the 12-month period. Mr. Koenig stated that all of the other items seemed to be in line with the current budget, reiterating that this was period one (1) of 12. Referring to Appendix 1 - PJM Invoice (Pages 34-37 of the Utility Committee Packet), Mr. Blakeman stated that TEA’s summary of the PJM settlement was extremely good. He noted that, on the last page, the total receivable was listed as $84,000; however, that was really the receivable for one (1) month. Mr. Blakeman stated that it would be helpful and more clear if the total receivable for the month was included, explaining that, for July, it was actually $282,000 as opposed to the

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 27 $84,000 listed in the report. He acknowledged that the total receivable for the month was only $282,000 because of the credits the City gets. Mr. Blakeman explained that the charges were $1.4M but the credit was $1.1M, so the City ended up writing a check for $282,000 instead of millions of dollars. He stated that it really stands out when written that way and it would be very helpful if TEA would add the total receivable for the month. Responding to Mr. Blakeman, Mr. Koenig noted that, when it is all said and done, it is a good deal. Mr. Blakeman noted that the City could not do much better than that. Mr. Anderson asked if there was an expiration date on the SRECS or if they are good as long as the City holds them. In response, Mr. Koenig stated his understanding that the SRECS do expire. Mr. Maloney noted that members did not need to worry about the SRECS expiring because they will be running out shortly. He explained that the City does use the oldest ones first and he believed that the City had built up some SRECS at first because there was not a requirement. Mr. Maloney informed members that the requirements have been kicking in and each year they notch up. He reminded members that the City only bought 15% of the SRECS from the Solar Park, so the City will either have to build or purchase. Mr. Maloney noted that the Delaware Municipal Electric Corporation (DMEC) was working with the City and DMEC helped the City with this year’s bill, which includes wind, solar, etc. Responding to Mr. Blakeman, Mr. Maloney confirmed that the City was still getting credits for the solar panels on the administrative building at the plant. The Committee recommended acceptance of the TEA/NAES Monthly Report for July 2015. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote. Updates Green Energy Funding and Programming and Dover Sun Park Members reviewed details regarding Green Energy Funding and Programming, and the White Oak Solar Park Incremental Cost. Mr. Scott Koenig, City Manager, noted that the report only included information for the first month of the budget year. Mr. Koenig stated that the City would be under increased pressure regarding renewables, and informed members that Mr. Harry Maloney, Electric Director, is working on an integrated resource plan that will likely identify additional solar projects that the City may undertake. Mr. Koenig stated that the City will be looking for partners. He noted that he was not sure if the City is really in a wind zone that can help from the wind stand point; however, one (1) of the things that is being discussed and seems promising is potentially battery storage.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 28 Mr. Koenig advised that there are a number of renewable technologies that staff will be looking at over the next few years to see how the City can comply with the laws and keep the costs manageable. Noting that Mr. Koenig was reaching out to the major utility users, Mr. Hutchison asked if staff was specifically talking to them regarding this issue. Responding, Mr. Koenig informed members that staff had a group meeting with the City’s largest electric customers, all of whom have very different needs and focuses. He stated that the one (1) customer that is probably in the best position to do significant energy efficiency and possibly green power projects is the Air Force Base. Mr. Koenig expressed his hope that the City will be able to develop a unique partnership with the Air Force Base over the next couple of years to help them meet their goals, as well as the City’s goals as far as renewables, noting that the Air Force Base is under pressure from the federal government to get green energy and efficiency projects underway. Mr. Koenig stated that for a couple of the other customers it is purely numbers-driven, whether they think that they can upgrade their facility economically and get a return on their investment. It was his understanding that Bay Health was one (1) that is potentially interested in some energy efficiency projects, since they said that they are committed to the community, they want the City to keep costs as low as possible, but are interested in things in addition to the electric rates to make the community better. Mr. Koenig noted that a couple of the other larger users are interested in time of day use and had indicated that they are willing to modify the behavior of their businesses to help reduce higher costs. He reiterated that each of the City’s five (5) largest users are unique; however, each of them is interested in how to control their power costs. Mr. Koenig informed members that there were a lot of good things that came out of that discussion and the City has a lot of work to do to see if the City can tailor rates to address some of the concerns of the largest users. In response to Mr. Hutchison, Mr. Koenig stated that the Chamber of Commerce did participate in the meeting with the City’s largest utility customers. Mr. Blakeman stated that some of the farmers might be possible candidates for this kind of stuff, noting that they have large fields and are interested in cutting their energy costs, and the City could get the Solar Renewable Energy Credits (SRECS). Garrison Oak Technical Park Project Updates Mr. Scott Koenig, City Manager, provided the following updates: City Infrastructure Mr. Koenig informed members that the infrastructure construction was starting to wind down at the Garrison Oak Technology Park, noting that they were in the last 5% to 10% of construction. He stated that the base coat of the road was completely

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 29 done all the way around; however, there was one (1) portion of the horseshoe that was not yet open to traffic because they are still trying to clean up some things and get the area between the curb and sidewalks graded. Calpine Energy Center Mr. Koenig stated that the Calpine Garrison Energy Center had been in commercial operation since early June. Calpine is finishing up all of their site work and the opening ceremony for the facility is scheduled for October 1, 2015. Mr. Koenig stated that the Uzin Utz facility has scheduled their ceremonial opening for September 25, 2014. Mr. Koenig informed members that the City’s contractor was beginning to clean up the construction equipment, and noted that the large soil piles had been removed. He stated that the water tower top was up and it is progressing through construction. Mr. Koenig explained that the primary coat of paint had been put on the tower, noting that it was blue, which would not be the final color. Mr. Koenig stated that they are in the process of making the final link of the sanitary sewer to the small pump station further east on White Oak Road, which will be abandoned as part of this project. Mr. Koenig explained that the City had begun asbestos abatement at the old farmhouse and the demolition bids for that structure, as well as some of the ancillary structures around the old farmhouse, were scheduled for later this month. He expects that the City will be completing the land transaction for Lot 13 in late October. Mr. Koenig noted his expectation that all or most of these contracts will be closed out by the end of the year and final payments will be released to the contractors. Mr. Blakeman asked if the old farmhouse would be a candidate for a fire burn for the Fire Department. Responding, Mr. Koenig reminded members that the old farmhouse had asbestos in it; therefore, staff did not propose burning it. He also noted that staff did not want to jeopardize the brand new industrial facility at the site. Mr. Blakeman asked if the City had made progress on Route 1 access to the site. In response, Mr. Koenig stated that the Garrison Oak Connector Road was included on the transportation prioritization list which was scheduled for consideration by City Council at their meeting being held later in the evening. He noted that a lot of the right-of-way was in place; however, the funding for the road was not and there was currently not a user generating enough traffic that needs access to Route 1 to warrant the road. Mr. Koenig explained that all of the current users seemed to be content with the existing road structure. He stated that if the City were able to land a large employer that would generate the necessary traffic to push the Delaware Department of Transportation (DelDOT), staff would hope that the project would move up the priority list, noting that it was on the radar for DelDOT.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 30 Mr. Hutchison asked what the total cost of this project was. Responding, Mr. Koenig stated that he did not have that information with him; however, he believed that the all-in numbers were approximately $14.2M, which includes the roads and storm sewers, the water mains, the sanitary sewer mains, the new pump station at Garrison Oak, the upgrading of White Oak 5 Pump Station adjacent to White Oak Farms, the new 1.5M gallon water tower, all of the street lighting, the distribution power lines along the road, approximately $500,000 cost to move the 69kV line routed around the entrance to the east. He expressed his hope that the cost would decrease slightly, noting that the contracts seemed to be coming in slightly under budget. Mr. Hutchison stated his believe that $14.2M was well above the number that was projected. In response, Mr. Koenig informed members that the original request from Calpine was $6M and the total $14.2M had been accounted for in all budgets since the initial request. He explained that the initial request for Calpine was about $6M which, early on, would have built approximately half of the road and the other infrastructure associated with it; however, the City sold the lot to Uzin Utz which required the City to build the rest of the infrastructure. Mr. Koenig stated that the City also built the water tower anticipating the entire build-out of the park, noting that it was constructed to be able to handle demand associated with blocks 1 and block 2 of the Garrison Energy Center as well as the full build-out of the park. He advised that, as of today, the City over built the infrastructure with the anticipation that the additional development would levelize the City’s investment. The Committee recommended acceptance of the report. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote. By consent agenda, Mr. Hare moved for acceptance of the Utility Committee Report, seconded by Mr. Lewis and carried by a unanimous roll call vote. CRITICAL REPAIRS - U.S. 13 EAST PUMP STATION #7 - SOLE SOURCE VENDOR Mr. Scott Koenig, City Manager, informed members that on July 7, 2015, the programmable logic controller (PLC) failed at U.S. 13 East Pump Station #7. This failure made all three (3) wastewater pumps inoperable. Temporary bypass pumping was installed to maintain continuity of service for the sanitary sewer pump station. Bypass of the PLC has occurred, as necessary, to maintain operations at the station. Only two (2) of the three (3) pumps are available until permanent repairs are complete. Staff had two (2) options for repairing this failure: Option 1 was to repair the existing PLC. The issue with this option is that the existing PLC is original to the station and is considered out of date by industry standards. Additionally, the software at this station is the only one (1) in the pump station inventory for the City of Dover. Option 2 is to replace the existing PLC with an up to date software package, which will mimic other packages in the pump station inventory. This option will increase operational consistency with our internal staff. For the above mentioned reasons, staff is recommending Option 2 for the permanent repair of this failure.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 31 Per the City of Dover Purchasing Policy & Procedure, regardless of price, all sole source procurement requires Council approval. The above referenced repairs will be paid out of the Capital Improvement Plan budget. Staff recommended authorizing the necessary repairs to be installed by Freemire & Associates, Inc. in the estimated amount of $96,880. Responding to Mr. Neil, Mr. Koenig, City Manager, stated that, although he did not have the exact figures with him, Option 1 (repairing the PLC) was probably 50% less than Option 2 (replacing the PLC and the upgrading the software). He noted that Option 1 would not bring them up to current standards, and it could very well be wasted money if the repair fails in the future because there would not be a warranty on the repair. Mr. Anderson questioned why there was a need to transfer funds from the Inflow & Infiltration (I & I) Removal account if money had been set aside for the repair. Responding, Mr. Koenig advised that the budgeted repairs are typically less than $25,000 and are included in the operating budget. Because this repair is more than $25,000, it falls into the capital upgrade category and will need to be funded out of the capital plan. Mr. Koenig stated that the FY 16 appropriation for the I & I account was between $750,000 and $1M and this repair will reduce it by approximately 10% - 12%. Mr. Neil moved to authorize the necessary repairs to be installed by Freemire & Associates, Inc. in the estimated amount of $96,880, as recommended by Staff. The motion was seconded by Mr. Anderson and carried by a unanimous roll call vote. UTILITY COMMITTEE REPORT - SEPTEMBER 28, 2015 The Utility Committee met on September 28, 2015 with Chairman Hutchison presiding. Except for the following time sensitive issue, the Committee Report from September 28, 2015 will be presented to Council during their Regular Meeting of October 12, 2015 for review and consideration. Critical Repair - VanSant Exhaust Plenum Mr. Scott Koenig, City Manager, stated that due to time constraints, this item had been placed on the City Council agenda for the meeting being held later in the evening. Mr. Koenig informed members that the VanSant Frame 6B Combustion Turbine (CT) exhaust plenum, transition piece, and expansion joint have degraded over time and now require replacement. Since beginning commercial operation in 1991, there have been occasional upkeep repairs made to the referenced components with the latest repairs in the fall of 2014 and the summer of 2015. He stated that an Infrared Thermograph Inspection Report was completed by Compliance Environmental, Inc. Mr. Koenig advised that the depleted condition of the plenum wall(s) allows heat infusion into the CT compartment which has started to cause damage to the ignitors, flame scanners, and other associated control wiring instruments, which could affect the unit reliability and availability. He explained that the exhaust system was not properly ventilating the heat generated from the CT due to the age of the parts.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 32 Mr. Koenig indicated that the repair would be completed during the current outage. He stated that staff was requesting expedited processing of this request to allow North American Energy Services (NAES) to complete the necessary engineering, obtain contractor quotes, and make the contractor selection to manufacture the new plenum and install the plenum, transition piece and expansion joint before the 2016/2017 PJM Capacity Performance operational period, which begins in the spring. Mr. Koenig stated that a Request for Proposal (RFP) package was advertised by NAES and NAES is currently reviewing the submissions. He explained that this work is an Original Equipment Manufacturers specialty item with a limited number of organizations familiar enough with the installation requirements to support the City’s desired replacement schedule. The estimate received for the above work is from the original manufacturer of the plenum for VanSant, Braden Manufacturing, LLC. The preliminary estimate from Braden, in the amount of $430,000, did not include replacement of the transition piece or expansion joint. In addition to Braden Manufacturing, LLC, NAES will obtain at least three (3) proposals from other contractors familiar with this work, Consolidated Fabricators and Universal Acoustics and Emissions Technology. NAES will continue to research additional resources capable of performing this work to ensure the best capable contractor and cost estimate(s). NAES would like approval and permission to proceed and select the highest evaluated bidder to immediately award the project once the bids are received and reviewed. This request is only to promulgate the expeditious manufacture of the material component parts necessary to perform these repairs, without further review by City Council. The proposals will be evaluated using cost, experience, and completeness of bid to select the contractor who will perform the work, and all work must be completed prior to June 1, 2016. Mr. Koenig reminded members that staff was requesting authorization from City Council during their meeting being held later in the evening because of the time line associated with the repair; however, staff felt that it was important to advise members of the Utility Committee as well. Mr. Koenig advised that, to fund this repair, the City would delay the inspection and repairs on the Unit 3 cooling water line, noting that these critical repairs at VanSant were more important in the hierarchy of the utility than the cooling water lines. He explained that the Unit 3 cooling water line repair was budgeted at $469,000, and that money would be moved to fund the proposed replacement of the parts associated with the CT unit, which was currently estimated at $430,000. Staff recommended delaying inspection and repairs on the Unit 3 cooling water line and funding the critical repairs needed on the VanSant exhaust plenum, transition piece, and expansion joint in accordance with the completion date of June 1, 2016. Mr. Neil asked how critical the Unit 3 cooling water line problem would be if it were deferred, questioning whether it would need emergency repair in the future.

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 33 Responding, Mr. Koenig explained that the inspection and repairs for the Unit 3 cooling water line was routine maintenance, and staff would keep an eye on it. He stated that the VanSant exhaust plenum was a higher priority and, as the City finishes projects this fiscal year, staff will determine whether there is additional money for the Unit 3 inspection and repairs. Mr. Koenig noted that if there is not funding available this fiscal year, the Unit 3 inspection and repairs would be re-budgeted next fiscal year. In response to Mr. Blakeman, Mr. Koenig stated that he did not think that there was evidence that this problem was as critical in the fall of 2014. He explained that some repairs were completed in the fall of 2014 and then there were additional problems in the spring of 2015. Mr. Koenig informed members that this was becoming more important because the utility is changing. Generation assets are changing and, in the past four (4) years, the City had gone from a more passive running of the system to a more active engagement of running the system. He noted that the City now wants these generation assets to run whenever the economics say that the City can get a return on its investments and the City is actively pushing both The Energy Authority (TEA) and NAES to ensure this happens. Mr. Koenig advised that the VanSant repairs were on the horizon but, as the market has changed and this unit has deteriorated more since last fall, these replacements and repairs have become more critical. He explained that there used to be a little more float in whether entities could produce or not, noting that if an entity had an issue and could not, they probably would not get penalized as long as another entity could pick up the loss; however, as the market tightens up and the new capacity requirements come in to play, if entities cannot run, they will get penalized. Mr. Blakeman noted that the $430,000 estimate did not include the additional equipment that may be required and asked what the estimated cost of the additional equipment would be. Responding, Mr. Koenig stated that the $430,000 included the plenum, the transition piece, and the expansion joints; however, it did not include any type of instrumentation that may have been damaged by heat, since staff did not currently know whether there was additional damage. In response to Mr. Blakeman, Mr. Koeing stated that the additional equipment had not yet been priced and it was his understanding that, in some cases, the different contractors may be able to provide all three (3) components. Mr. Blakeman, referring to the seven (7) repairs listed as critical on the Infrared Thermography Inspection, asked if there were any previous indications that there were that many critical problems or if they were only detected with this inspection. Responding, Mr. Harry Maloney, Electric Director, explained that the steel inside the exhaust stack was corroding and very thin, so it was patched as best as possible and put back together. After that, the unit did not run very much and the problem was not realized until after staff started testing for the newly installed water injection system. He stated that staff ran the unit a lot and then, all of a sudden, it would not start,

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 34 which they realized was because the flame scanner was melted. After the water injection was installed and the unit ran more frequently, they realized the patches were not holding. Mr. Maloney stated that staff did some other minor repairs, patched more holes, and moved some things around this past August and September. In response to Mr. Blakeman, Mr. Maloney stated that he did not know which problems were category one (1) or category two (2); however, he did know that it was leaking and they could not start the unit. He explained that it is a fast start unit; however, repairs are necessary to enable it to start within ten or fifteen minutes instead of an hour. Mr. Blakeman agreed that the problem is critical and has to be fixed; however, he expressed concern with using the money for the cooling water line repairs for Unit 3. Responding to Mr. Blakeman, Mr. Maloney stated that the cooling water line pipe was a 40-year old, four (4) to six (6) foot, cast-iron pipe that was in the ground and corroding inside. Mr. Maloney stated that he had briefly discussed this problem with Mr. Vince Scire, former Plant Manager, McKee Run Generating Station, before he left, and Mr. Scire indicated that this type of problem was typically addressed by putting in a liner. Mr. Blakeman informed members that this pipe had leaked before at the joints. Referring to Page 194 of the FY 2015/2016 Budget, he informed members that the Capital Investments Plan (CIP) stated that “delaying this project beyond 2016 will increase the risk of a failure causing extended unit outage to repair or replace the failed pipe, as well as incurring water spillage to the surrounding ground. Additional budget dollars will need to be allocated to make the repairs of the failed piping.” Mr. Blakeman noted that no estimates were provided for these additional costs. He shared his concern that if the City cannot cool the water, the unit cannot be run and the City would be taking out 102 megawatts (MW). He asked if there was another funding source for the repairs to the VanSant exhaust plenum that would not delay the Unit 3 cooling water line repairs. In response to Mr. Blakeman, Mr. Maloney stated that he would revisit the CIP and talk to Mrs. Donna Mitchell, Controller/Treasurer, about other funding sources and the possibility of postponing or moving a less critical project. He indicated that it was mainly a matter of accelerating the repairs, noting that the money would eventually be in a future budget; however, the City was running out of time. Mr. Blakeman noted that, years ago, the City had scuba divers go through this pipe and it is a huge pipe with a lot of water. He stated that if this pipe leaks, it will flood the field out and shut the unit down. Mr. Hutchison asked if, in the future, the City would be required to use the VanSant plant more often than not. Responding, Mr. Maloney stated that the way Dover is situated, the CT should be a quick start unit since it gets dispatched first for unusual circumstances. He explained that staff typically knows a day ahead of time when the

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 35 steam unit will need to run. Mr. Maloney reiterated that the CT is dispatched for emergencies and, although it currently takes an hour to start, it should be a ten- minute start, which he is working on changing. He stated that it is important to be able to get the CT on line in a hurry because it might end up with more run hours than the 100 MW unit and noted that it has to be set up correctly so it does not burn itself out, which is currently happening with the equipment. Mr. Blakeman noted that although PJM does not call the VanSant Unit on that often, it must be available when called upon. In response, Mr. Maloney stated that the use of the VanSant Unit has increased because the City is able to get 500 dekatherms (Dth) of gas for it, which is more efficient to dispatch because the City does not get enough gas to run the 100 MW unit. Responding to Mr. Hutchison, Mr. Koenig reiterated that Staff recommended delaying inspection and repairs on the Unit 3 cooling water line and funding the critical repairs needed on the VanSant exhaust plenum, transition piece, and expansion joint in accordance with the completion date of June 1, 2016. He stated that if the Committee endorses Staff’s recommendation, Staff would then look at the CIP again, in case the re-prioritization of Unit 3 is necessary, and bring forward any changes that need to be made. In response to Mr. Hutchison, Mr. Koenig explained that the City’s contract with Calpine is for capacity, and does not take effect until the City takes Units 1 and 2 offline. The Committee recommended delaying the inspection and repairs on the Unit 3 cooling water line and funding the critical repairs needed on the VanSant exhaust plenum, transition piece, and expansion joint in accordance with the completion date of June 1, 2016, as recommended by Staff. Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Hutchison and carried by a unanimous roll call vote. COUNCIL MEMBERS’ ANNOUNCEMENTS Council President Slavin reminded members of the Fire Department Open House on Saturday at Legislative Mall from 10:00 a.m. to 4:00 p.m. He also wished Councilman Hosfelt a belated happy birthday and Councilman Sudler a happy birthday. Mr. Sudler thanked everyone who participated in the OktDoverFest on Saturday. He noted that it was really amazing to see everyone come together without any kind of incident and he indicated that a few state representatives said they would be willing to support the City in its efforts to continue providing this type of event in the future. Mr. Koenig announced that the downtown cleanup was held several weeks ago and a number of Council members and staff members participated. He also noted that there was significant participation from the community and some of the area community organizations. Mr. Koenig

CITY COUNCIL MEETING OF SEPTEMBER 28, 2015 PAGE 36 advised that it gave staff members an excellent opportunity to get out in the community and see what types of things are happening in the street and to visit parts of the community that they may not see very often in their jobs. He felt it was a very productive day and he thanked all of the participants. Mr. Hosfelt moved for adjournment, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:02 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of September 28, 2015, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2015\09-28-2015.wpd

PETITION TO AMEND ZONING ORDINANCE TEXT Report to the Dover City Council October 12, 2015 Proposed Change: Amendment to Zoning Ordinance, Article 3 –District Regulations, Section 2 – General Residence Zones (RG-1 and RG-2), to add a new conditional use. Summary of Amendment: The proposed amendment is associated with implementation of the Downtown Development District and the Restoring Central Dover plan. It would allow townhouse and duplex housing styles within the RG-1 zone as a conditional use, which would require Planning Commission approval. It also would revise the bulk standards for the RG-1 zone to be more consistent with downtown development patterns. Additionally, the proposed ordinance would implement infill standards for development of vacant lots within developed areas. Recommendation of the Planning Commission: Following a public hearing before the Planning Commission where no members of the public spoke with regard to the proposed ordinance, the Planning Commission voted unanimously to recommend approval of the proposed ordinance as amended by PC Amendment #1. This amendment would allow for off-street parking as a conditional use and not a permitted use. An excerpt of the draft minutes of the Planning Commission meeting is attached. Ordinance Number: 2015-13 File Number: MI-15-11

Excerpt of DRAFT Minutes from the Planning Commission Meeting of September 21, 2015: MI-15-11 Text Amendment: RG-1 and RG-2 Uses and Bulk Standards and Establish Infill Standards for Residence Zones – Public Hearing and Review for Recommendation to City Council regarding Text Amendment to Zoning Ordinance Article 3 – District Regulations, Section 2 – General Residence Zone (RG-1 and RG-2); Article 4 – Zoning Bulk and Parking Regulations, Section 1 – Supplementary Regulations Applying to Residence Zones. The proposed Ordinance revisions would permit townhouse and duplex housing types in the RG-1 and RG-2 zones subject to Conditional Use Site Development Plan approval by the Planning Commission, limit multiple dwellings to the RG-2 zone, establish administrative waivers, and revise RG-1 bulk standards. The proposed Ordinance also established infill standards for the development of vacant lots within developed areas of residence zones. Ordinance #2015-13. The Legislative, Finance and Administration Committee reviewed the proposed Text Amendment on August 10, 2015 and First Reading before City Council was completed on August 24, 2015. Public Hearing before the Planning Commission is scheduled for September 21, 2015. Public Hearing and Final Reading before City Council is set for October 12, 2015. Representatives: None Mrs. Townshend stated that this is a proposed amendment to the zoning text of Article 3 and Article 5. In Article 3 Section 2, the primary changes are that the amendment would allow as a conditional use townhouses and duplexes subject to certain restrictions. It would limit the allowance of multiple dwellings or apartments to the RG-2 District and not allow them in the RG- 1 District. It would expand the administrative waivers to allow for waivers in the bulk standards for Minor Lot Line Adjustment Plans where no additional lots are being created. An example would be if you have a minimum lot width of fifty (50) feet and you have three (3) lots that total one hundred twenty-five (125) feet that you could distribute the lot lines to have uniform sized parcels rather than have to go to the Board of Adjustment to do that. It would allow that to be done administratively. It would also allow them to authorize alternative parking surfaces which would be things like stone driveways or gravel driveways where such parking is located in the rear yard. Again the City does have a lot of stone driveways Downtown and if they’re off the alley they frequently have people saying “why are you making me put in concrete or asphalt when they have stone and they have stone?” So when it’s off the alley, she thinks it’s more manageable from a visual standpoint so they wanted the flexibility to do that. They have proposed amendments to the bulk standards to reduce some of the setbacks and lot dimensions. The final thing is that they would add to Article 5 Supplementary Regulations is some infill standards. To specify for infill development: the sidewalk that meets City standard is required along the frontage, that residential lots shall include landscaping to include plants and shrubs along the portion of the house that fronts a public street and that a primary façade face the frontage of the property. They had looked at infill standards of other places and they could get very complicated and specific in infill standards but what they didn’t want to do was create a monster that would discourage development in the Downtown. What they are looking to do is make sure that they have a standard that makes sense and then can also encourage re- development in the Downtown. There is the Downtown Development District designation; there is a lot of interest turning to re-developing in Downtown. The Restoring Central Dover Plan specifically states flexibility in housing styles as something that we should amend the Zoning Ordinance to incorporate so this is the step to doing that. The City did a pretty comprehensive review of the commercial zones and they do believe that they need to do a similar review of the residential zones. But they didn’t want to hold up this change until that’s done because no

matter how quickly they would like to work on things, sometimes it takes much longer than they would like. They didn’t want to halt some of the development interest that they have been seeing. There is one thing in reviewing it after it went out in the packet. Right now in the General Residence zone off-street parking is permitted and it says as an accessory use to C-2 (Central Commercial Zone) that’s a permitted use. They had stricken the language that pairs it to C-2 (Central Commercial Zone); there are areas for instance along Division Street that are zoned C- 1 (Neighborhood Commercial Zone) or C-1A (Limited Commercial Zone) or C-2A (Limited Central Commercial Zone) where it might be appropriate to allow parking on a residential lot behind it. But the more that she has thought about it, the more she thinks that if a residential lot is going to be used for specifically for off-street parking then it should be a conditional use and not just a permitted use. That is one change that she would recommend that is not reflected in what is before the Commission tonight. It would be an amendment to strike 2.13 on line 17 and move that language to create a new letter H after line 144 so that if there is a parking lot as a principle use on a property. The Planning Commission has the proper tools to be able to impose conditions on it. Mr. Holden stated that he is curious for a little more background from Staff on the other conditional uses in terms of townhouses or multi-family within the zones. He understands the graph and other administrative things. In terms of the basis for them and he didn’t know if “petition for” meant this was a petition from an outside entity or if this was something Staff generated. Responding to Mr. Holden, Mrs. Townshend stated that it’s been brought forward by Staff and it’s largely a recommendation out of the Restoring Central Dover Plan. It was actually also in the Comprehensive Plan as a recommendation to allow for varying housing styles in the residential zones Downtown. So it’s in line with all of the plans that they have done. At this point, they do have some property owners, both for profit and non-profit that are looking at building new homes in the Downtown and are waiting for this. The way that under Restoring Central Dover, the Downtown Development District, the Comprehensive Plan all of these things kind of tie together, homeownership is a high priority in the Downtown. In their Downtown Development District they have a rental rate of 84% as of the last census. In the Restoring Central Dover area which is a little bit larger of an area but it’s pretty much all RG-1 (General Residence Zone) properties. Those that are not commercial anyway. They have a rental rate of 75%. They have a real driving interest on the part of all of their plan documents and the stake holder input they have gotten to increase homeownership opportunities. So allowing a variety of housing styles provides for a variety of homeownership opportunities, a variety of affordability levels and just furthers that plan. Mr. Holden questioned if she could easily define the footprint or the general footprints that you find in RG-1 (General Residence Zone) and RG-2 (General Residence Zone)? Responding to Mr. Holden, Mrs. Townshend stated that they really didn’t tinker is RG-2 (General Residence Zone). They did in that the townhouses and duplexes would be conditional use. RG-2 (General Residence Zone) is very much a zoning associated with apartment complexes, for example Blue Hen Apartments. Most of the larger apartment complexes are zoned RG-2 (General Residence Zone). A couple of them are RG-1 (General Residence Zone) that they believe they need to probably be re-zoned to RG-2 (General Residence Zone) over the long term. Walker Woods was rezoned to RG-2 (General Residence Zone) so they could build apartments. She believes that Cedar Chase Apartments is also zoned RG-2 (General Residence Zone). A lot of the condominiums such as Brandywine Court Condos are zoned RG-2 (General Residence Zone). RG-2 (General Residence Zone) tends to be more of an apartment zone so it’s kind of scattered. The RG-1 (General Residence Zone) is principally the central Dover residential zone so much of the area along State Street, Governors Avenue, Mary Street, West Street, Kirkwood

Street and Lincoln Park are zoned RG-1 (General Residence Zone). There are a number of things going on. That’s where they have a lot of vacant lots, a lot of interest in re-developing and they also have a lot of under-sized lots since lots were platted long before zoning was even a glimmer in their eyes. That’s the purpose of administrative waivers, for the lots that you could barely fit a house on. If you meet the setbacks you can’t put a house on it. It really is kind of more of a Downtown residential area. Mr. Holden stated that looking at zoning and amending zoning to benefit the development of empty lots or re-development of old homes in the Downtown Dover Development District footprint is a task that they have to find out a path. He is concerned over the impacts to pieces outside of that footprint, whether it’s in an area or a footprint that has much larger lots and larger homes and has a different character but someone see’s value in splitting the lot up and building three (3) houses amongst much bigger lots. He doesn’t know that he is convinced that this is the appropriate way to do the one good without avoiding the other potential harm. Responding to Mr. Holden, Mrs. Townshend stated that the areas that are RG-1 (General Residence Zone) that are outside of the Downtown Development District are if you get over to the area as you get closer to Central Middle School. That area is kind of a combination of zones but a lot of it is RG- 1 (General Residence Zone); some of it is R-8 (One Family Residence Zone). If you look in that neighborhood there are a lot of duplexes there so a duplex wouldn’t be out of character. The areas that are more suburban in nature are not zoned RG-1 (General Residence Zone). It really is kind of contained to that Downtown area. She thinks if there are properties that are zoned RG-1 (General Residence Zone) that are outside of that, they shouldn’t be zoned RG-1 (General Residence Zone). They should be looked at to be R-8 (One Family Residence Zone) or something more appropriate for the more suburban style neighborhoods. Mr. Tolbert opened a public hearing and after seeing no one wishing to speak, closed the public hearing. Mrs. Townshend stated to just recall that there was one amendment that she had suggested they put in as a Planning Commission amendment to move off-street parking from the permitted uses to conditional uses. Ms. Still moved to recommend approval to City Council for MI-15-11 Text Amendment: RG-1 and RG-2 Uses and Bulk Standards and Establish Infill Standards for Residence Zones, inclusive of moving the off-street parking from permitted uses to conditional uses, seconded by Mr. Holt and the motion was unanimously carried 8-0 by roll call vote with Mr. Ambruso absent. Mr. Holden voting yes, due to Staff comments. Mr. Cregar voting yes; he believes that this amendment helps to move forward the desire to get additional homeownership in the Downtown area and that it supports the district that has been created for the Downtown. Colonel Welsh voting yes; the amendment will promote growth in the Downtown Development District. Mr. Holt voting yes; it will improve the Downtown Dover District and it’s according to Staff comments. Mr. Baldwin voting yes based on Staff comments. Dr. Jones voting yes, in concurrence with all of the comments and reasons given. Ms. Still voting yes, for all of the previous comments. Mr. Tolbert voting yes, because in addition to other things that it does it also will revise the bulk standards for the RG-1 to be more consistent with Downtown development patterns.

C F I I MI-15-11 T Y R E CITY OF DOVER O M DEVELOPMENT ADVISORY COMMITTEE F A R APPLICATION REVIEW COMMENTARY D S O H D.A.C. MEETING DATE: 09/02/15 V A E L R APPLICATION: Text Amendment: RG-1 and RG-2 Uses and Bulk Standards and Establish Infill Standards for Residence Zones FILE #: MI-15-11 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Timothy P. Mullaney Jr, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS:  No objections to the proposed Text Amendments. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2012 NFPA Life Safety Code (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2012 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: SEPTEMBER 2, 2015 APPLICATION: TEXT AMENDMENT: RG-1 AND RG-2 USES AND BULK STANDARDS AND ESTABLISH INFILL STANDARDS FOR RESIDENCE ZONES FILE #: MI-15-11 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. Our office has no objections to the proposed text amendments RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

FINAL READING CITY OF DOVER DRAFT PROPOSED ORDINANCE #2015-13 WITH PLANNING COMMISSION AMENDMENT #1 (PC#1) (Planning Commission Amendment #1 indicated in green text) 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Appendix B - Zoning, Article 3 - District Regulations, Section 2 - General Residence Zones (RG-1 and 4 RG-2) of the Dover Code be amended by deleting the text indicated in red strikeout and inserting the bold, 5 blue text, as follows: 6 Section 2. - General residence zones (RG-1 and RG-2). 7 2.1 Uses permitted. In a general residence zone, no building or premises shall be used, and no building 8 or part of a building shall be erected, which is arranged, intended or designed to be used, in whole or in part, 9 for any purpose, except the following: 10 2.11 Any use permitted in one-family residence zones., except that: 11 Not more than one professional office or studio, other than accessory to a use otherwise 12 permitted, shall be permitted for each 25 dwelling units or major fraction thereof on the lot. 13 Such office or studio shall be only on the street floor of any building and on the floor 14 immediately above the street floor only if there [shall] be direct access to such office or 15 studio from outside the building. 16 2.12 Garden apartments limited to placement within the RG-2 district only. 17 2.13 Off-street parking. accessory to uses located within the central commercial C-2 zone, 18 provided that: 19 (a) Such parking is situated not more than 150 feet from the C-2 zone. 20 (b) Parking areas are screened by landscaping from adjoining properties used for 21 residence. 22 (c) Illumination of parking areas is shielded from the view of adjoining properties used 23 for residence. 24 2.14 Reserved. 25 2.2 Performance standards. All uses are subject to performance standards as set forth in article 5, section 26 8.1. 27 2.3 Site development plan approval. Site development plan approval in accordance with article 10, 28 section 2 hereof shall be required prior to the issuance of building permits for the erection or 29 enlargement of all structures and related accessory structures. Such approval shall also be required 30 prior to the issuance of certificates of occupancy for a change of use.

Proposed Ordinance #2015-13 - Appendix B, Articles 3, 4, and 5 Page 2 31 2.4 [Conditional uses.] Conditional uses permitted upon the approval of the planning commission 32 in accordance with the procedures and general conditions set forth in article 10, section 1 of 33 this ordinance: Conditional uses. The following uses are permitted, conditional upon the 34 approval of the Planning Commission in accordance with the procedures and subject to the 35 general conditions set forth in Article 10, Section 1: 36 (a) Townhouses subject to the following restrictions: 37 i. No more than one dwelling unit shall be permitted upon a lot 38 ii. No more than four dwelling units shall be permitted in a group of townhouses 39 iii. Each group of townhouses shall be physically separated from another by no less 40 than two (2) dwelling units of a different housing type from other groups of 41 townhouses on the same side of the street. 42 iv. Townhouse groups shall be designed to minimize points of access to the public 43 street and to take access from an alley or other shared access where such access 44 is available. 45 (b) Duplex dwellings subject to the following restrictions: 46 i. No more than one dwelling unit shall be permitted upon a lot 47 ii. Duplex dwellings shall be designed to minimize points of access to the public 48 street and to take access from an alley or other shared access where such access 49 is available. 50 (a)(c) Bed and breakfast inns in the RG-1 district only, subject to the following: 51 i. A bed and breakfast inn may only be established within a primary residential 52 structure or an associated accessory structure. 53 ii. The owner of the property shall reside on the premises of the bed and breakfast inn 54 or in an adjacent premises. However, if ownership of the property is in the name of 55 a corporation, partnership, trust, etc., a full-time resident manager/operator/inn- 56 keeper shall reside in the principal structure on the subject property or adjacent 57 property. 58 iii. The principal structure shall contain at least one full bathroom for the exclusive use 59 of the owner or resident manager and other members of the immediate household. In 60 addition, one full bathroom shall be provided for each two guestrooms. Each full 61 bathroom shall contain a minimum of one water closet (toilet), one lavatory (sink) 62 and one bathtub or shower stall and shall comply with all applicable building and 63 plumbing codes. 64 iv. The number of guestrooms requested shall be set forth in the application for 65 conditional use. The planning commission shall expressly establish the maximum 66 number of guestrooms permitted for any application for which approval is granted. 67 In no case shall a bed and breakfast inn contain more than ten guestrooms. 68 v. Off-street parking shall be provided at a minimum of two spaces, plus one space per 69 guestroom. Off-street parking shall be prohibited in the front yard, except that such 70 parking which may be customarily accommodated on a single width driveway may 71 be permitted. Required parking may be provided on the premises or off the premises,

Proposed Ordinance #2015-13 - Appendix B, Articles 3, 4, and 5 Page 3 72 provided that such off-premises parking is located within 150 feet walking distance 73 of the bed and breakfast property. 74 vi. Lot coverage for a bed and breakfast inn shall not exceed 60 percent of the lot. 75 vii. Signage is limited to one sign not to exceed six square feet in area. Signs may be 76 illuminated, provided that internally illuminated signs shall be prohibited. 77 viii. Meals may be served to residents and overnight guests only. No cooking appliances 78 or kitchenettes shall be permitted within the guestrooms, except small refrigerators 79 and microwave ovens. 80 ix. The stay of overnight guests shall be limited to 30 consecutive days. 81 x. The owner/operator of a bed and breakfast inn shall maintain a current City of Dover 82 business license, and the establishment shall be inspected by the City of Dover fire 83 marshal and the City of Dover health inspector for compliance with all applicable life 84 safety and health and sanitation codes. 85 (b)(d) Student homes subject to the following siting and bulk criteria: 86 i. No student home shall be located closer than 500 feet from any other student home. 87 ii. The maximum allowable occupancy shall be four persons or the occupancy limit as 88 determined by the building and fire codes adopted by the City of Dover, whichever 89 is less. 90 iii. Two off-street parking spaces shall be provided per dwelling unit. 91 iv. A student home shall not be permitted to be established within any semi-detached 92 dwelling, duplex dwelling, group dwelling, or townhouse dwelling unit. 93 v. Buildings or groups of buildings on the same lot with 15 or more units on the lot 94 shall not be subject to the student home regulations. 95 vi. Student homes shall be licensed under chapter 10, Housing Code [chapter 22, 96 Buildings and Building Regulations], article V [X], Rental Dwellings, of the Code 97 of Ordinances. 98 vii. Student homes shall be subject to the provisions of chapter 10, Housing Code 99 [chapter 22, Buildings and Building Regulations], article III [VIII], Leases, of the 100 Code of Ordinances. 101 (c)(e) Multiple dwellings limited to placement in the RG-2 district only. subject to the following 102 restrictions: 103 i. Conversions of single-family dwellings to multi-family residential dwellings shall be 104 limited to the RG-2 district. 105 (d)(f) Professional offices may be permitted on Governors Avenue between Water Street and Mary 106 Street, and on Route 8, subject to the following restrictions: 107 i. The office operations shall be conducted in such a manner as to maintain the 108 residential character of the surrounding neighborhood, and no changes or 109 improvements shall be made to the premises which might preclude utilization of the 110 premises for residential purposes in the future. 111 ii. There shall be no other professional office located in the same zoning district within 112 250 feet of the premises. 113 iii. No display of products or goods shall be visible from the street. 114 iv. There shall be no exterior effects such as noise, traffic, odor, dust, smoke, gas, fumes, 115 radiation, or electromagnetic interference. 116 v. A minimum of two off-street parking spaces shall be required.

Proposed Ordinance #2015-13 - Appendix B, Articles 3, 4, and 5 Page 4 117 vi. No more than four off-street parking spaces shall be permitted. Furthermore, all off- 118 street spaces shall be visually screened from adjacent residential uses, to the greatest 119 extent possible, by employing a landscape screen no less than six and one-half feet 120 high, which landscape screen shall be properly maintained throughout the duration 121 of the professional office use on the subject premises. 122 vii. Signage shall be limited to one sign, not to exceed six square feet in area. No sign 123 may be illuminated. 124 viii. The hours of operation shall not commence prior to 6:00 a.m. and shall cease no later 125 than 8:00 p.m., with no more than four employees engaged in the operations upon the 126 premises at any given time. 127 ix. The planning commission shall have the authority to impose such additional 128 conditions and restrictions as may be necessary or appropriate to protect the general 129 health, safety, and welfare of the residents of surrounding properties. 130 (e)(g) In order to stimulate limited commercial activity in the RG-1 and RG-2 zones within the 131 city's historic district zone and/or where a historic district property or a property listed on the 132 National Register of Historic Places exists, and to make this area of historic Dover more 133 attractive to tourists and residents, antique shops, art galleries, gift and card shops, book 134 stores, specialty hobby stores, and restaurants with no alcoholic beverages may be permitted 135 as accessory uses incidental to the principal residence, subject to the conditional use approval 136 of the planning commission in accordance with Article 10—Planning Commission, Section 137 1—Approval of conditional uses, and subject to the following: 138 i. Total floor area of any nonresidential accessory use shall not exceed 2,000 square 139 feet. 140 ii. A minimum of two off-street parking spaces shall be required to serve the residence 141 and the accessory use. 142 iii. Signage for the accessory use is limited to one sign not to exceed six square feet in 143 area. Signs may be illuminated, provided that internally illuminated signs shall be 144 prohibited. 145 (h) Off-street parking 146 2.5 [Signs.] Signs shall meet the regulations found in article 5, section 4, supplementary sign regulations. 147 2.6 Administrative waivers: 148 (a) The city planner shall have the authority to waive the bulk standards and parking 149 requirements of article 4, section 4.2 for all non-conforming lots that existed in the RG-1 150 zone prior to January 1, 2007, when deemed necessary for redevelopment. The applicant 151 must request such waivers in writing, stating the reasons that such waivers are necessary for 152 development for redevelopment of the subject parcel. 153 (b) The city planner shall have the authority to adjust the lot dimension requirements of 154 article 4, section 4.2 in the approval minor lot line adjustment plans, where no 155 additional lots are created, and to waive the bulk standards of article 4, section 4.2 for 156 the placement of a structure on associated lots when deemed necessary for

Proposed Ordinance #2015-13 - Appendix B, Articles 3, 4, and 5 Page 5 157 redevelopment. The applicant must request such waivers in writing, stating the reasons 158 that waivers are necessary for redevelopment of the subject property. 159 (c) The city planner shall have the authority to allow alternative parking surface, other 160 than those specified in article 6, section 3.6 provided that such off-street parking areas 161 where alternative surface is used are located within a rear yard. The applicant must 162 request such a waiver in writing, stating the reasons that waivers are necessary. 163 BE IT FURTHER ORDAINED: 164 That Appendix B - Zoning, Article 4 - Zoning Bulk and Parking Regulations , Section 4.2 - RG-1 (General 165 Residence) Zones, of the Dover Code be amended by deleting the text indicated in red strikeout and inserting 166 the bold, blue text, as follows: 167 Bulk and parking regulations for general residence zone (RG-1) [are as follows] (see also article 12, 168 definitions; article 5, supplementary regulations; and article 6, off-street parking, driveways and loading 169 facilities): One-Family Duplex/One-Family Townhouses/ Multiple Dwellings Semi-Detached and One Family Dwellings* Detached Other Dwellings Attached 170 Minimum required: 171 Lot area per dwelling unit 7,500 6,000 5,000 3,000 3,000 172 (sq. ft.) 173 Lot width (ft.) per dwelling 60 50 80 25 20 100 174 unit 175 Lot depth (ft.) 100 100 100 125 176 Front yard (ft.) 20 15 20 15 15 30 177 Minimum side yard (ft.) 85 15 10 10 20 178 Total both side yards (ft.) 20 — 40 179 Rear yard (ft.) 30 30 30 30 180 Off-street parking 21 1 1 2 181 spaces/DU 182 Maximum permitted: 183 Building height 184 Stories 2½ 2½ 3 2½ 185 Feet 35 35 35 35 186 Lot coverage 40% 45% 40% 50% 60% 45% 187 Number of dwelling units in None 188 group of attached dwellings 1 2 prescribed 189 or in multiple dwellings

Proposed Ordinance #2015-13 - Appendix B, Articles 3, 4, and 5 Page 6 190 * Conversions of dwellings erected prior to the enactment of this ordinance to more intensive residential 191 uses shall be governed only by the requirements as to lot area, livable floor area, and off-street parking. 192 BE IT FURTHER ORDAINED: 193 That Article 5 - Supplementary Regulations, Section 1 - Supplementary Regulations Applying to Residence 194 Zones, of the Dover Code be amended by adding a new subsection 1.12 - Infill Standards, as follows: 195 1.12 Infill Standards. In locations where a lot or group of lots lies within a developed area, 196 the following standards shall apply to the development of the infill lots: 197 (a) Sidewalks. Standard City of Dover sidewalk, per chapter 98, shall be required 198 to be installed along public street frontage of every infill property by the 199 property owner or developer. 200 (b) Landscaping. Infill structures shall be designed to minimize the impact on 201 existing, mature trees when practical. All residential lots shall include 202 landscaping to include plants and shrubs along the portions of the house that 203 front a public street. No form of vegetation shall be planted on a property in a 204 way that blocks more than half of the front façade(s) from public view. 205 (c) Primary facade. All buildings shall include a primary entry along the property’s 206 street frontage, and shall also include a porch or other entry feature. 207 ADOPTED: * 208 S:\ORDINANCES\2015\DRAFT\ORDINANCE #2015-13 APPENDIX B, ART 3; ART 4; AND ART 5\2015-13 Apdx B - Zoning, Art 3 - District Regulations; Art 4 - Zoning Bulk and Parking Regulations; and 209 Art 5 - Supplementary Regulations - with PC#1 - First Reading.wpd 210 SYNOPSIS 211 The proposed ordinance would allow townhouse and duplex housing styles within the RG-1 212 zone as a conditional use, which would require Planning Commission approval. It also would 213 revise the bulk standards for the RG-1 zone to be more consistent with downtown 214 development patterns. Additionally, the proposed ordinance would implement infill 215 standards for development of vacant lots within developed areas. The Planning Commission 216 amendment would make off-street parking as a principal use a conditional use, rather than 217 a permitted use. 218 (SPONSORS: HUTCHISON AND TOWNSHEND) 219 Actions History 220 10/12/2015 - Scheduled for Public Hearing/Final Reading by City Council 221 08/24/2015 - First Reading held by City Council 222 08/10/2015 - Introduced at the Legislative, Finance, and Administration Committee meeting

PETITION TO ANNEX AND REZONE PROPERTY Public Hearing before the Dover City Council October 12, 2015 Applicants/Owners: Paul Phillips Theresa HoShue Property Address: 55 Nixon Lane – Lot 1 121 Acorn Lane – Lot 2 Tax Parcel ID #: ED-00-068.19-01-25.00-000 ED-00-068.19-01-25.01-000 Size: Lot 1 - 0.5171 +/- acres Lot 2 - 0.4609 +/- acres Present Use: Residential Proposed Use: Residential Comprehensive Plan Designation: Category 1 – High Priority Annexation Areas Comprehensive Plan Land Use Designation: Residential Low Density Present Zoning: RS1 (Single Family Residential) Proposed Zoning: R-8 (One Family Residence) Recommendation of Planning Commission: Following a public hearing before the Planning Commission on Monday, September 21, 2015, where one member inquired about whether commercial uses would be permitted at the property and no members of the public expressing objection to the application, the Planning Commission voted unanimously to recommend in favor of the proposed annexation and rezoning. File Number: AX-15-01

This application is for the annexation and rezoning of property located at 121 Acorn Lane and 55 Nixon Lane (previously no address assigned). The property is owned by Paul Phillips and Theresa HoShue. The Tax Parcel Identification Numbers are ED-00-068.19-01-25.00-000 and ED-00-068.19-01-25.01-000. Existing Property: The property consists of two parcels located on Acorn Lane and Nixon Lane north of North Little Creek Road. The parcel at 121 Acorn Lane is developed with a single family home. The parcel at 55 Nixon Lane is undeveloped with construction beginning on a new single family home. Surrounding Land Uses: The surrounding uses are residential properties. Surrounding properties located in unincorporated Kent County are zoned RS-1, the surrounding properties within the City of Dover are zoned R-8 (One Family Residence Zone). Comprehensive Plan: In the 2008 Comprehensive Plan, this property is identified as a Category 1 (High Priority) Annexation Area with a land use classification of Residential Low Density. Request for R-8 (One Family Residence Zone) The types of permitted uses in the R-8 (One Family Residence) zone include primarily one family detached residences, but also agricultural uses and public uses. A series of conditional uses and accessory uses, generally deemed compatible with the residential uses, are also permitted in the One Family Residence Zones. Recommendation of the Planning Staff and Planning Commission: Staff recommended that annexation of the property and the rezoning to R-8 (One Family Residence Zone) be approved as submitted. This recommendation was made prior to the public hearing before the Planning Commission. The Planning Commission held a public hearing on Monday, September 21, 2015, where one member of the public spoke, inquiring as to whether the proposed zoning would allow for commercial use. This property owner seemed satisfied when he was told that the proposed zoning would not permit a commercial use. Following the public hearing, the Planning Commission voted unanimously to recommend in favor of the annexation and rezoning as proposed. An excerpt from the draft minutes of this meeting are attached.

The following is an excerpt from the DRAFT minutes of the Planning Commission meeting of September 21, 2015: AX-15-01 Lands of Paul C. Phillips and Theresa HoShue at 121 Acorn Lane and a property on Nixon Lane – Public Hearing and Review for Recommendations to City Council on an Annexation Request and Rezoning Request for two parcels of land in the vicinity of Acorn Lane and Nixon Lane. A. Property located at 121 Acorn Lane consisting of 0.46 acres ±. The property is currently zoned RS-1 (Single Family Residential) in Kent County. The proposed zoning for the property is R-8 (One Family Residential Zone). The property is located on the west side of Acorn Lane and northwest of Shadybrook Drive. The annexation category according to Dover’s 2008 Comprehensive Plan is Category 1: High Priority Annexation Area and the land use designation is Residential Medium Density. The owner of record is Paul C. Phillips and Theresa HoShue. Address: 121 Acorn Lane. Tax Parcel: ED-00-068.19-01-25.01-000. B. Property located on Nixon Lane consisting of 0/51 acres ±. The property is currently zoned RS-1 (Single Family Residential) in Kent County. The proposed zoning for the property is R-8 (One Family Residential Zone). The property is located on the east side of Nixon Lane and north of North Little Creek Road. The annexation category according to Dover’s 2008 Comprehensive Plan is Category 1: High Priority Annexation Area and the land use designation is Residential Medium Density. The owner of record is Paul C. Phillips and Theresa HoShue. Address: 55 Nixon Lane. Tax Parcel: ED-00-068.17-01-25.00-000. Representatives: Ms. Theresa HoShue Mrs. Townshend stated that this is an annexation and rezoning request for two (2) properties. One located at 55 Nixon Lane and the other located at 121 Acorn Lane. The property on Nixon Lane is just over a half acre and the property that fronts Acorn Lane is just under a half acre. The current zoning in Kent County is RS-1 (Single Family Residential). The proposed is R-8 (One Family Residential Zone) in the City of Dover. This is designated in the Comprehensive Plan as a Category 1: High Priority Annexation Area with the land use designation as Residential Low Medium Density. The two (2) properties adjoin each other. The properties (shown on the display map) in darker outline are in the City and those in the lighter outline are in Kent County. This area is an enclave area within the City. The City installed sewer on Nixon Lane and Acorn Lane a number of years ago and at that time they did not require annexation in order to connect to the City’s water and sewer utilities. The property at 121 Acorn Lane is developed as a single family residence and has City water and sewer. The property on Nixon Lane, the County just recently issued a Building Permit for the construction of a new home. But again, because the City no longer connects people to water and sewer that are in our High Priority Annexation Area. The City talked to the property owners about annexation. Because the property at 55 Nixon Lane is not directly contiguous; it does not share a boundary with any properties in the City, the annexation of 121 Acorn Lane which is owned by the same owner, is required to get the contiguity so that is the reason for the annexation of both parcels. When Staff looked at other similar annexations in the past several years on Acorn Lane, the zoning that had been applied was R-8 (One Family Residence Zone). If you look in the area, most of the City zoning is R-8 (One Family Residence Zone), there may be some properties zoned as R-20 (One Family Residence Zone) as well. R-8 (One Family Residence Zone) is the suitable zoning given the lot size and the zoning in the surrounding area.

Mr. Cregar questioned when an annexation comes in, do we go back to see if there’s anyone else at the same time wishing to be annexed at this time? Responding to Mr. Cregar, Mrs. Townshend stated that they used to do that and they were frequently met with overwhelming “No thank you.” They stopped doing that because what it does is delays the process and adds more to it. When they annexed the property where the Dover High School is located now, they contacted all of those properties along Route 8 and most of them had initially agreed to annex and then somewhere in the process decided they didn’t want to so it created more of a mess. It used to be the standard practice but it wasn’t getting them anywhere. Mr. Tolbert opened a public hearing. Mr. Stephen Fuller – 7 Nixon Lane Dover DE 19901 Mr. Fuller stated that he did not receive a letter. He doesn’t know why because his property abuts where they are doing the construction. He called City Hall and was kind of confused by the answer that he was given regarding the R-8 (One Family Residence Zone). He was told that it was usually a one family zone but it could be a small commercial. Responding to Mr. Fuller, Mrs. Townshend stated no, that was not correct. There are customary home occupations but that would be somebody who might work out of a home office and they can’t have any external signs. Mr. Fuller stated that he was worried about having “Joe’s Hotdog Stand.” Responding to Mr. Fuller, Mrs. Townshend stated it is a one family residence zone. Mr. Fuller stated that they didn’t receive the letter so they read someone else’s letter and when he called the office, there was a little confusion. Mrs. Melson-Williams questioned if he said he owned 7 Nixon Lane? Responding to Mrs. Melson-Williams, Mr. Fuller stated that he owns 7 Nixon Lane and the next two lots over that abut 55 Nixon Lane. (A mailing was sent to 7 Nixon Lane but in different owner’s name.) Mrs. Townshend stated that part of the challenge that the City has on their public notice is, they have very easy access to all of the City records and then they go the Kent County PRIDE system for what they don’t have in the City records. What they will do is ask the City’s GIS Staff to ask the County how often their system is being updated. Mr. Tolbert closed the public hearing. Mr. Holt moved to recommend approval to City Council for AX-15-01 Lands of Paul C. Phillips and Theresa HoShue at 121 Acorn Lane and a property on Nixon Lane with a zoning classification of R-8 (One Family Residence Zone), seconded by Colonel Welsh and the motion was unanimously carried 8-0 by roll call vote with Mr. Ambruso absent. Mr. Holden voting yes; it’s keeping with the nature of the community and it’s in the High Priority Annexation Area. Mr. Cregar voting yes, for the exact same reasons. Colonel Welsh voting yes, for the same reasons. Mr. Holt voting yes, because it’s in the Comprehensive Plan and it works well with the City. Mr. Baldwin voting yes, for the reasons stated. Dr. Jones voting yes, for the same reasons mentioned. Ms. Still voting yes, for the reasons already stated and it’s a proper use of the annexation. Mr. Tolbert voting yes, concurring with the comments made by the Commissioners regarding this application and he sees no reason why it shouldn’t be approved.

City of Dover Application No.: AX-15-01 Department of Planning & Inspections RM-1 R-8 ve co ck A Han R-8 R-20 Ave ki ns R-8 Hop ROS n Ln Nixo r C me ir Cl y R-8 R-20 rn Aco ROS R-20 Ln R-8 R-8 o Mah R-8 Site gan y Pl Shadybrook Dr S RG-2 Girl l t cia P en C Aca t Ln Lind R-8 R- co u R-8 8 Teak Ct R-8 R-8 R-7 s Willi ROS Rd Division St Little Creek Rd R-8 Marta Dr R-8 Title: Lands of Paul C. Phillips and Theresa HoShue Application #: AX-15-01 Address: 121 Acorn Lane, (unaddressed) Nixon Lane Legend Parcel ID: ED-00-068.19-01-25.01-000, ED-00-068.19-01-25.00-000 Zoning: R-8 (One Family Residence Zone) proposed Dover Boundary Owner: Paul C. Phillips and Theresa HoShue Zoning Date: 8/14/2015 Dover Parcels « Kent County Parcels 0 150 300 600 Feet Subject Property

C F I I AX-15-01 T Y R E CITY OF DOVER O M DEVELOPMENT ADVISORY COMMITTEE F A R APPLICATION REVIEW COMMENTARY D S O H D.A.C. MEETING DATE: 09/02/15 V A E L R APPLICATION: Lands of Paul C. Phillips and Theresa HoShue at 121 Acorn Lane and property at Nixon Lane FILE #: AX-15-01 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Timothy P. Mullaney Jr, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS:  No objections to the proposed Annexation Request / Rezoning Request APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2012 NFPA Life Safety Code (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2012 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: SEPTEMBER 2, 2015 APPLICATION: LANDS OF PAUL C. PHILLIPS AND THERESA HOSHUE AT 121 ACORN LANE FILE #: AX-15-01 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: Electric - 302-736-7070 Public Works – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. Our office has no objections to the proposed annexation of tax parcel ED-00-068.19-01-25.01-000. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None ADVISORY COMMENTS TO THE APPLICANT ELECTRIC 1. None. WATER 1. As per the Petition to Annex and Rezone Property, as heard by the City of Dover Utility Committee, September 14, 2015, please find the following: a. There is no water service to proposed property facing Nixon Lane; however, a water main exists within Nixon Lane. The property owner would be responsible for the costs associated with tapping the water main, payment of impact fees, and obtaining permits associated with such improvements. Water infrastructure must be installed in accordance with the requirements of the City of Dover Water / Wastewater Handbook. WASTEWATER 1. As per the Petition to Annex and Rezone Property, as heard by the City of Dover Utility Committee, September 14, 2015, please find the following: a. There is no sewer service to the property facing Nixon Lane; however, a sanitary sewer main exists within Nixon Lane. The property owner would be responsible for the costs associated with connecting to the sanitary sewer

Lands of Paul C. Phillips and Theresa HoShue, 121 Acorn Ln File #: AX-15-01 September 2, 2015 Page 2 of 2 main, payment of impact fees, and obtaining permits associated with such improvements. Wastewater infrastructure must be installed in accordance with the requirements of the City of Dover Water / Wastewater Handbook and DelDOT. b. A new sanitary sewer cleanout cap will be required to be installed for 121 Acorn Lane. SANITATION 1. The City of Dover will only provide sanitation service to residential properties. STORMWATER / STREETS / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: September 2, 2015 T =============================================================== APPLICATION: Lands of Paul C. Phillips and Theresa HoShue at 121 Acorn Lane and a property on Nixon Lane FILE#: AX-15-01 REVIEWING AGENCY: DelDOT CONTACT PERSON: Waylon Sprowl PHONE#: 760-2262 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: The Department has no comments on the proposed annexation/rezoning. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT: If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY September 2015 APPLICATION: Lands of Paul C. Phillips & Theresa HoShue 121 Acorn Lane/Nixon Lane FILE #: AX-15- 01 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: David C. Cahill PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: Source: 2014 Delaware Sediment and Stormwater Regulations CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the annexation of the above referenced properties. ADVISORY COMMENTS TO THE APPLICANT: 1. If at any time expansion or earth disturbing activity (clearing, grubbing tree clearing etc.) takes place and exceeds 5000 square feet; a detailed Sediment and Stormwater Management Plan must be submitted and approved to the Kent Conversation District.

PREPARED BY: TAX MAP PARCEL NO. City of Dover ED-00-068.19-01-25.00/000 PO Box 475 ED-00-068.19-01-25.01/000 Dover, DE 19903-0475 MAYOR AND COUNCIL COUNCIL RESOLUTION NO. 2015-15 APPROVING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE CITY OF DOVER. WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City in accordance with Title 22, Chapter 1, Section 101 of the Delaware Code (22 Del.C.§ 101); and WHEREAS, the Mayor and Council deem it to be in the best interest of the City of Dover to include an area contiguous to the present City limits, and hereinafter more particularly described, within the limits of the City of Dover; and WHEREAS, the Charter of the City of Dover provides that if an annexation is petitioned by all owners of all property considered for annexation, no election shall be required. For an annexation petition not requiring an election, such petition shall be processed in accordance with procedures established for amendments to the zoning map, specified in Dover Code, Appendix B - Zoning. All annexation petitions shall be processed concurrently with the rezoning of the property considered for annexation and shall be subject to public hearing before City Council. Public notice shall be completed in accordance with the provisions of the Dover Code relating to amendment of the zoning map. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1. That the following described area, situated in East Dover Hundred, Kent County, State of Delaware, along with all adjacent paths, sidewalks, roadways, and rights-of-way in their entirety, shall be annexed to and included within the limits of the City of Dover: All that certain lot piece, or parcel of land with the improvements thereon erected situated on the west side of Acorn Lane, between North Little Creek Road and White Oak Road, being bounded on the east by Acorn Lane, on the south in part by lands of Elizabeth M. Hampson and in part by lands of Steven F. Fuller and Lupe N. Fuller, on the west by Nixon Lane and on the north by lands of Ellis J. Jones and lands of Rafaela Liranzo and being more particularly described in accordance with a recent survey by W. Julian Marvel, Professional Land Surveyor, dated May 24, 2015, as follows, to wit: BEGINNING at a point in the centerline of Acorn Lane at a corner for this parcel and for lands of Elizabeth M. Hampson, said point of beginning being a distance of 615.94 feet as measured in a northerly direction from the intersection of the centerline of North Little Creek Road with the centerline of Acorn Lane; thence running from said point of beginning in part with lands of Elizabeth M. Hampson and in part with lands of Steven F. Fuller and

ANNEXATION RESOLUTION - 55 NIXON LANE AND 121 ACORN LANE PAGE 2 Lupe N. Fuller South 72 degrees 02 minutes 09 seconds west 346.37 feet to a pipe found in the east line of Nixon Lane; thence running with said east line of Nixon Lane North 17 degrees 14 minutes 51 seconds west 123.0 feet to a pipe at a corner for this parcel and for lands of Ellis J. Jones; thence running with said lands of Ellis J. Jones and lands of Rafaela Liranzo north 72 degrees 02 minutes 21 seconds east 346.46 feet to a point in the centerline of Acorn Lane; thence running with said centerline of Acorn Lane south 17 degrees 12 minutes 14 seconds East 123.0 feet to the point and place of beginning, and containing 0.978 acres of land, be the same more or less. 2. That the above described property shall be annexed into the City of Dover with a zoning classification as set by City Council and in accordance with the zoning map and environs then in force, effective upon such lands being included within the limits of the City of Dover. 3. That the certified copy of this resolution of annexation, together with a plot of the area annexed, shall be filed for record with the Recorder of Deeds of Kent County. 4. That the effective date of this resolution shall be the 13th day of October, 2015 at 12:01 a.m. ADOPTED: * S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2015\DRAFT\RESOLUTION NO. 2015-15 ANNEXATION - 55 NIXON LANE AND 121 ACORN LANE\2015-15 Approval Resolution - Annexation - 55 Nixon Lane and 121 Acorn Lane for Packet-No Referendum.wpd ROBIN R. CHRISTIANSEN MAYOR TIMOTHY A. SLAVIN COUNCIL PRESIDENT

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2015-14 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE 2 CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTIES 3 LOCATED AT 55 NIXON LANE AND 121 ACORN LANE 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within 5 the limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 7 property described below from RS-1 (Single Family Residential) (Kent County zoning classification) 8 to R-8 (One Family Residential Zone) (City of Dover zoning classification). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY 10 OF DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from 13 RS-1 - Single Family Residential (Kent County zoning classification) to R-8 - One Family 14 Residential (City of Dover zoning classification) on that property located at 55 Nixon Lane, 15 consisting of .5171+/- acres (Lot 1), and that property located at 121 Acorn Lane, consisting 16 of .4609+/- acres (Lot 2), owned by Paul C. Phillips and Theresa HoShue. 17 (TAX PARCELS: ED-00-068.19-01-25.00-000 (LOT 1) AND ED-00-068.19-01-25.01-000 (LOT 2); COUNCIL 18 DISTRICT: 3; PLANNING REFERENCE: AX-15-01) 19 ADOPTED: * 20 S:\ORDINANCES\2015\DRAFT\ORDINANCE #2015-14 55 NIXON LN AND 121 ACORN LN ANNEXATION-REZONING\Ordinance #2015-14-Nixon Lane and Acorn Lane Annexation-Rezoning 21 Ordinance - Final Reading.wpd 22 Actions History 23 October 12, 2015 - Scheduled for Public Hearing/Final Reading by City Council 24 August 24, 2015 - First Reading by City Council

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on September 28, 2015, at 4:00 p.m. with Chairman Hosfelt presiding. Members present were Mr. Hutchison, Mr. Sudler (arrived at 4:21 p.m.), and Mr. Keller. Mr. Shelton was absent. Councilman Cole was present. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Keller and unanimously carried. Presentation - Cure Violence Health Approach (Ronald J. Brown, Jr.) Mr. Ronald J. Brown, Jr., reviewed a presentation entitled, “Cure Violence Health Approach Presentation.” He explained that this model was started in Chicago in an attempt to cure violence in neighborhoods with gang members, drug dealers, etc. Mr. Brown noted that this organization has a different role than law enforcement and tries to reach high-risk individuals before they cross the line. He noted that violence is never acceptable and is a behavior that is learned and can be unlearned. Mr. Brown stated that the cure to violence is using those who live and work in neighborhoods rather than government or the media. He advised members that he had been in and out of Dover all of his life and felt that Dover could use this program. Mr. Brown stated the importance of a partnership with a hospital because that is where retaliation starts after a shooting or stabbing occurs, noting that the Cure Violence program has people who go to the hospital and talk to individuals that gather there, trying to stop retaliation on the front end. Mr. Brown stated that he, himself, came from the culture involved. He indicated that many people are coming to Dover from outside the City who can destroy it and that someone has to step up and start dealing with them. He noted that people in neighborhoods are scared and cater to the thugs. Mr. Brown stated the importance of getting the community to change the norm. Mr. Brown felt that the normal right now in Wilmington is that shooting is okay; however, Cure Violence tries to change behaviors and social norms. He stated that the best agents to bring about these changes are those who are from these neighborhoods. Mr. Brown stated that since August 19, 2014, they had mediated 168 conflicts in Wilmington that could have turned into violence. He advised members that he and the program manager were present because they want to partner with the City to cure violence in Dover. Mr. Brown explained that the organization has five (5) interrupters and five (5) outreach workers who go out into the community. Participants who are 16 to 25 years old and who come from the streets serve as eyes and ears and function as change agents to educate the public. Mr. Brown indicated that the organization tries to convert people on the street into participants, get them into job training programs, have them do resumes, and take them to interviews. He noted the importance of having the right workers for the task and explained that a database is used to monitor and document their efforts. Mr. Brown stated that the organization responds to every shooting in Wilmington within 72 hours. This allows for the community to come out and voice their opinions when they see the organization’s presence because there is strength in numbers. They try to show people in the community that shootings and violence is not normal.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 2 Mr. Brown explained that the program was started by Dr. Gary Slutkin in Chicago. Mr. Brown stated that he had come to provide information on the program at Councilman Anderson’s request. Members were provided a presentation entitled, “Stop Shootin’, Start Thinkin’, Keep Livin’ - Cure Violence Presentation” (Attachment #1) and a brochure on the “Cease Violence Wilmington” program (Attachment #2). Mr. Brown stated the need to change this generation, noting that otherwise things would get worse. He stated that the Cure Violence model is evidence based and proven to work, and that shootings had decreased at least 55% everywhere this model had been implemented. Mr. Brown advised members that the only people that could run this program or be workers in it would be people who live in Dover. His people would be teaching assistants and trainers. In response to Mr. Hutchison regarding whether the model was working in Wilmington, Mr. Brown stated that, even though Wilmington has had 94 shootings, they had stopped a lot of shootings by “talking down” a number of high-risk individuals. He noted that last year Wilmington had over 100 shootings at this time last year. Mr. Brown acknowledged that they cannot stop everything but can mediate conflicts when possible and try to make the program effective. Responding to Mr. Hutchison regarding their training program, Mr. Brown noted that the organization receives data from law enforcement and would try to identify four (4) target areas, such as New Street, Capital Green, and Capitol Park, where the most situations happen. They would conduct training on mediation skills, outreach skills, and how to communicate with high-risk individuals. Mr. Brown stated that he had a complete manual. In response to Mr. Hutchison, Mr. Brown indicated that the training program would be approximately two (2) weeks in duration. Responding to Mr. Hutchison as to how individuals are selected from the target areas and what kind of checks are done, Mr. Brown stated that background checks are done and those selected cannot have crimes against women or children. They must also be credible and cannot have been informants, noting the importance of trust. They must also be connected to their community, noting that someone from Milford who works in Dover would not be selected. Mr. Brown indicated that he had an individual who would be the point man for Dover since he knows everything and everybody from the street in Dover. He advised members that these jobs would be advertised in the paper like any other job. Mr. Brown stated the intent to start off with 50-60 individuals who would be interviewed. Selections would be made depending on how big the program is going to be and how many areas would be targeted. In response to Mr. Hutchison, Mr. Brown stated that these individuals would be paid. He noted that there are volunteers, but the Wilmington organization is funded through the City of Wilmington and is a City 501(c)(3) that partners with Christiana Hospital and a couple of different organizations. Mr. Brown stated that they do a lot of outreach work. He explained that high-risk individuals are getting younger and younger, and the program targets individuals starting at age 12 who may be at the Ferris School, Wilmington Detention Center, or in group homes.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 3 Responding to Mr. Hutchison, Mr. Brown stated that the program had been involved in Wilmington for 22 months. Mr. Brown advised members that he is the supervisor and does all the strategy plans. Mr. Bob Cannon, Program Manager, does all the management work. In reference to Mr. Brown’s comment that the organization often starts out at the hospital after an incident, Mr. Hosfelt questioned whether this is considered mediation. Responding, Mr. Brown stated that it is not. He explained that mediation occurs when two (2) different individuals or groups are having a problem. His organization tries to meet with them to try to get an agreement in an effort to interrupt and contain violence. Mr. Brown noted that often it is peer pressure that causes these individuals to do what they do and, although a lot of them want to change, a lack of opportunity, such as jobs, is a big part of the problem. He indicated that his organization was partnering with the Department of Labor and businesses such as Access Labor Services to try to assist with jobs. Mr. Brown informed members that many of these individuals have no family management or other skill sets. He noted that he started off as a violence interrupter and that dealing with displaced individuals is a 365-day-per-year job. Mr. Brown stated that the organization tries to go to hospitals, noting that he had seen individuals who had been shot 10 times and were lying in beds with colostomy bags and tubes, etc., and that is when they finally realize that something is wrong. He explained that, although these may be the toughest individuals on the planet, when you see them in that bed, they are soft. In response to Mr. Keller regarding church involvement, Mr. Brown stated that all organizations love this initiative. For example, he indicated that Whatcoat is a neighborhood in Dover where a lot of incidents occur. If the Whatcoat United Methodist Church held an event, Cure Violence would come to provide security at Whatcoat’s request. Mr. Brown stated that they try to cater to the churches, and churches take care of their organization as well. Mr. Brown advised members that they do not get paid for 60% of the work they do, noting that he works seven (7) days per week but gets paid for five (5). He informed members that this is not a job done for a paycheck but because of a desire to change the community. In response to Mr. Hosfelt regarding what the organization would need from the City to get the program started, Mr. Cannon stated that they would need a letter from the City of Dover to their national sponsors in Chicago and the City of Wilmington stating that the City feels the need for Cure Violence to come to the City. Then they would contact the City of Dover and go from there, since there would be a need to talk about the logistics for funding. Responding to Mr. Hosfelt, Mr. Cannon stated that the organization received $250,000 from the City of Wilmington last year and $225,000 this year. He stated that this was not nearly enough, noting that this basically just took care of salaries. Mr. Cannon advised members that this model has a lot of costs for outreach, noting that there are rallies, information booths, barbecues, etc., set up in different communities to draw the interest of the community and to get them involved. He stated that they were making do with existing funding, but the program was underfunded. Noting that they had recently turned in their yearly evaluation and overview of the program, Mr. Cannon indicated that it was hoped that there would be more funding.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 4 Responding to Mr. Keller regarding the program’s success in Chicago, Mr. Cannon stated that the program had brought about change where it had been implemented. He stated his belief that two (2) more sites had opened in Chicago and advised members that the model was now international, as it had been implemented in Mexico and Honduras. He reiterated that it had been proven to work. Mr. Cannon stated that the University of Michigan just did a study on Cure Violence and concluded that the method works. He explained that Cure Violence initiative looks at violence as a medical issue which is a learned behavior and stated that research available on the initiative at cureviolence.com showed that the model was working. Mr. Cannon stated that the program was just getting started in Wilmington, but they had seen some successes. He emphasized that the only way the program would work was if the right people were hired, reiterating that they hire individuals who have been in the system but have cleaned themselves up, have street knowledge, come from and know the community, and are serious about what they are doing. Each individual hired is taken through an intense program to make sure that they are on the right track. Mr. Hosfelt indicated that no action was required by the Committee at this point; however, advised Mr. Brown and Mr. Cannon that the minutes would bring this matter to Council for their review. Mr. Brown stated that funders were needed for the program and that one of the main parties needed would be the hospital, because everything starts at the hospital. Mr. Cannon stated that the Wilmington model is the only model that is not under a health care system, and this was one of their main goals, which would allow for more funding. He felt that this was probably because the program in Wilmington was new and a review of their numbers was needed. Mr. Cannon informed members that Cure Violence Chicago is under the University of Illinois, the Philadelphia program us under Temple University, and the Camden and Baltimore programs are under Johns Hopkins. Presentation - Dangerous Building Process Mrs. Ann Marie Townshend, Director of Planning and Community Development, reviewed a presentation entitled “Dangerous Building/Demolition Process” (Attachment #3). Mrs. Townshend explained that the dangerous building ordinance is addressed in Chapter 22, Article XI of the Dover Code. She reviewed the conditions that trigger the dangerous building process and the process by which staff declares a building dangerous. Mrs. Townshend explained that, during weekly staff meetings, staff discusses cases where there are problems achieving progress or closure and they are not able to get through to the property owner the need to take action. Mr. Tim Taraila, Code Enforcement Supervisor, and Mrs. Townshend review these cases and, if they believe they meet the criteria for coming forward to City Council as a dangerous building, they order a lien search. She advised members that a first notice is then sent to the property owner and the lien holders. This typically allows the property owner 15 days or a month to act. If nothing is corrected, a notice is sent to schedule a hearing before City Council. Mrs. Townshend indicated that it is usually three (3) to six (6) months from the time that staff

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 5 reaches a dead-end with a property before it comes to City Council. Often the property owner comes forward and realizes that staff is serious when they receive notice that they are scheduled for City Council. Mrs. Townshend explained that a notice of Council action is sent to the owner and lienholders. If Council sets a 30 or 60 day deadline, a notice is sent to the property owner during the week of that deadline that provides 10 days to get everything out of the building. The City’s contractor, Compliance Environmental, Inc., is then brought in to do an asbestos survey. If there is asbestos, which is common in older buildings, there is asbestos abatement, which is done concurrently with bid specifications. Demolition then follows. Mrs. Townshend stated that demolition typically occurs 60 days after Council’s deadline. The invoices reflecting the expenses incurred are sent to Customer Service, who then bills the property owner. If the amount owed is not paid by the next tax bill, these expenses are added to the taxes, which will hold up property transfers. Mrs. Townshend stated the desire to be more effective and proactive about getting these bills paid, rather than letting them sit as liens until the properties transfer. She advised members that sometimes a demolition lien will eventually force a property to a sheriff’s sale, but a sheriff’s sale means that a property is two (2) years delinquent on taxes. Once the property is added to the tax bill it starts toward a sheriff’s sale, but ideally staff would like to recover costs and get properties back into a desirable use more quickly. She indicated that staff was working on this and that this matter would be placed on a future meeting agenda. In response to Mr. Hutchison, Mrs. Townshend stated that there were approximately 400 vacant buildings in the City. Mr. Hutchison stated the importance of everybody understanding how much demand the Planning and Inspections Department is under every single day because of the number of vacant homes in the City, noting that this number had never been this high in the City’s history. Although Planning and Inspections was dealing very well under the circumstances, he felt this was a very big problem. Mrs. Townshend stated that staff’s priority, other than managing these properties to make sure that they are not becoming a nuisance to the degree possible, is trying to get them occupied. She noted that, while some people do not like the vacant building fee, it forces the owner to either pay this fee or sell the property. Mrs. Townshend explained that it was not supposed to be easy for an owner to just maintain a vacant building merely because they do not want to sell, move into, or rent it. Left-Turn Signal at State and Water Streets Mr. Scott Koenig, City Manager, informed members that there had been inquiries from the public related to the intersection of State and Water Streets, noting both of these streets are State of Delaware maintained rights of way. Although the City of Dover owned the traffic signal at this location years ago, through some work with the Delaware Department of Transportation (DelDOT) and the bond bill, the City was able to upgrade the signals and turn them over to the State of Delaware.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 6 Mr. Koenig advised members that there are dedicated green arrows that allow eastbound and westbound travelers to turn north or south from Water Street onto State Street, and a straight through green bulb going east and west. Going north and south, there are no dedicated green arrows at this intersection. Mr. Koenig indicated that there is a turn lane going southbound on State Street that allows for approximately three (3) cars in the turn bay and there are conflicts with the traffic backing up at the intersection going north and south. When the light turns green, since there is no green arrow, drivers have to wait for oncoming traffic or take a chance by going quickly first or going in between vehicles. Mr. Koenig explained that requests had been received in the past to install a green arrow to allow eastbound or westbound turns onto Water Street from State Street; however, at that time there was not enough traffic volume or turning counts to warrant the green arrow. Since traffic volume had increased, he stated that staff would like to ask DelDOT, based on the inquiries received, to study this area again to see whether green arrows are needed. Mr. Koenig stated that, from a staff standpoint, it would help to have the endorsement of a committee, as well as Council, when a letter is sent to the Secretary of Transportation or Chief Traffic Engineer to request that this issue be studied. Responding to Mr. Hutchison as to whether there were other locations that needed to be studied at the same time, Mr. Koenig stated that approximately two (2) years ago, the City requested DelDOT to look at similar issues on Loockerman Street. He indicated that DelDOT responded that putting left turn arrows would create additional traffic congestion on Loockerman Street and declined at that point. Mr. Koenig indicated that the Water/State Street intersection was probably the major issue right now, and that as things come up in the future, staff would pursue other locations. Mr. Hutchison suggested that the input of the Police Chief be obtained before making the request. In response to Mr. Hutchison, Mr. Koenig confirmed that the City does not own any traffic signals and they are all on State-maintained roads. He advised members that there were not green arrows at the intersection of Queen and Water Streets and that this would probably be a location that the Police Chief would say needs them. In response to Mr. Sudler’s request to share his thoughts about what other intersections may need green arrows, Police Chief Paul Bernat stated that the intersection of Queen and Water Streets is just as bad as the intersection of State and Water Streets. He confirmed the problem at State and Water Streets, noting that he had contacted DelDOT about it and was told that their studies indicate that it was fine. Chief Bernat indicated that these were the two (2) main intersections with problems, and stated that he could ask other officers to see if there were problems as well. Mr. Koenig asked members to endorse sending a letter to the appropriate staff at DelDOT with respect at least to the Queen/Water and State/Water Street intersections. If additional intersections come up between now and the Council meeting, this could be entered into the record at the Council meeting. He noted that an inquiry letter would be sent for DelDOT to check into this and provide a report or a timeline for planning improvements.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 7 Mr. Sudler moved to recommend endorsing a letter to the Delaware Department of Transportation to study the Queen/Water Street and State/Water Street intersections. The motion was seconded by Mr. Hutchison and unanimously carried. Proposed Ordinance #2015-15 Amending Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-2 - Weapons Generally and Appendix F - Fees and Fines Chairman Hosfelt advised members that the intent of proposed Ordinance #2015-15 was to address two (2) areas: 1) concerns about individuals trying to bring weapons into municipal buildings, and 2) the processes involved in licensing or permitting those who wanted to openly carry weapons in the City. He noted that in 2012 or 2013, the City started issuing such licenses or permits and the Police Department was charged with trying to do a quick background investigation on those individuals, which ties up resources. Police Chief Paul Bernat advised members that Proposed Ordinance #2015-15 would harmonize the Dover Code with the provisions of Article I, Section 20 of the Delaware Constitution. He stated that the ordinance had been reviewed by Mr. William Pepper, Deputy City Solicitor. Chief Bernat stated that since April 26 of 2013, the Police Department had handled 117 open carry permits, which had taken a lot of time. Chief Bernat stated that the past chief had denied two (2) such permits, one (1) for a person that had a pending criminal investigation and one (1) that was wanted during race weekend. By the time the information was received, it was too late to do a background check and this permit was denied. Chief Bernat explained that it is a constitutional right to open carry. Mr. Hutchison questioned, under this ordinance, if only licensed law enforcement officers could come on City property, even if another individual had a permit. He inquired if an individual with a concealed deadly weapon permit would have a right to come into a municipal building. Responding, Chief Bernat stated, even with the new amendment, that if someone has a concealed deadly weapon permit, they are allowed to carry it as long as it is concealed. He stated that an individual cannot show a weapon; however, if they have it open, are asked to leave, and leave immediately, there is no harm nor foul. Responding to Mr. Sudler, Chief Bernat stated that, under the new amendment, an individual would have a right to come into a municipal or government building with an open firearm but could be asked to leave. This was not the case at the present time. Mr. Sudler questioned the reason for the main initiative, and if there had been incidents where someone who had the right to carry acted inappropriately. Responding, Chief Bernat stated that he did not recall such an incident and expressed his belief that the purpose was prevention, noting that things can get heated and people become upset. He felt that if one (1) shooting could be prevented, this should be done. Mr. Hosfelt stated his belief that this started out with the receipt of information from the Delaware League of Local Governments, which had developed a draft that they felt municipalities could use. He stated his understanding that it had received some vetting from the National Rifle Association and Mr. Pepper had reviewed it to make sure that the City was not treading on anyone’s rights.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 8 Mr. Hosfelt advised members, in regard to Lines 71 through 73, that there was a need to come up with an appropriate fine and questioned if Chief Bernat had any suggestions. Responding, Chief Bernat stated that he thought the fee should be significant, at least $500 and not to exceed $1,000. He indicated his concerns regarding why someone would feel they needed to bring a gun in, noting that if they were at the point where they were going to be arrested, this meant they were not leaving when they were told to, which meant there was another charge of trespassing. In response to Mr. Sudler regarding the current penalty for trespassing, Chief Bernat stated he was unsure but believed it would be somewhere between $50 and $150, depending on the criminal history. Mr. Hosfelt stated that this would be a Delaware criminal charge, noting that the discussion was about a City ordinance. In response to Mr. Hosfelt, Mrs. McDowell confirmed that any suggestion forwarded by the Committee could be changed at the Council meeting. Staff recommended adoption of proposed Ordinance #2015-15. Mr. Hosfelt moved to recommend adoption of Proposed Ordinance #2015-15 with a fine of not less than $500, nor more than $1,000 for violations of the ordinance. The motion was seconded by Mr. Keller and unanimously carried. Proposed Ordinance #2015-16 Amending Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing and Parking, Division 2 - Metered Parking, Section 106-164 - Violations; Penalties Members were advised that proposed Ordinance #2015-16 would reduce the time from immobilization of vehicles to towing and impounding them from 120 hours to 24 hours. Chief Paul Bernat explained that this ordinance would address parking boots. He explained that there had been some issues regarding vehicles that were booted and it was necessary to wait five (5) days before towing. Chief Bernat indicated that staff felt it would be in the vehicle owner’s best interest to have vehicles towed after 24 hours of being booted. In response to Mr. Hosfelt, Chief Bernat stated that the owners of these vehicles owe the City money and this threshold for the amount owed had been lowered from $200 to $100. Responding to Mr. Sudler regarding why the threshold was lowered, Chief Bernat stated that it was lowered from $200 to $100 in order to utilize the boots and get people to comply. He indicated that some people were scofflaws who did not comply with the law. Mr. Hutchison moved to recommend adoption of Ordinance #2015-16, as recommended by staff. The motion was seconded by Mr. Sudler and unanimously carried.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 9 Mr. Hutchison moved for adjournment, seconded by Mr. Keller and unanimously carried. Meeting adjourned at 4:57 p.m. James E. Hosfelt, Jr. Chairman JEH/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2015\09-28-2015 SA&T.wpd Attachments Attachment #1 - Presentation - "Stop Shootin', Start Thinkin', Keep Livin' - Cure Violence Presentation" Attachment #2 - "Cease Violence Wilmington" Attachment #3 - Dangerous Building/Demolition Process

ATTACHMENT #1 SA&T Committee Meeting of 09/28/2015 STA·RT THINKIN' KEEP LIVIN. PRESENTATION Dover De. Sept 28th 2015 1

Homicide is the leading cause Of Death Among Americans Aged 16-35 1. How do we cure violence as a society? 2. Do we let the lack of funding keep destroying our Communities? 3. Who' s responsible for the Communities we live in? 4. Do you think Violence is acceptable? 5. Do you believe there is strength in numbers? 6. When do we start restoring what "we" built? 7. Who' s going to step up and start holding others accountable for their action ' s? 2

The Mission Stop Shootings & Killings Key Messages Core Message Violence is contagious; we can treat and, ultimately cure violence What we all care about Everyone deserves to live in a safe, healthy community. When shootings and killings occur frequently in neighborhoods, it harms the neighborhood, its reside nts and economic development-from jobs to housing to schools. We need to help these neighborhoods become healthy again. Violence is a learned Behavior Too many people have been exposed to violence over a prolonged period. Violence is like a contagious disease. When people observe or experience violence they are SOx more likely to repeat the behavior. Yet it is possible to stop the transmission of violence. Curing Violence through a Health Approach Cure Violence approaches violence like a disease and uses the sa me health strategies deployed to fight infectious diseases such as Al DS. We train carefully selected members of the community - trusted insiders- to anticipate where violence may occur and intervene before it 3

Erupts. And we engage the entire community in an effort to change behavior and recognize that violence is unacceptable as a method of conflict resolution. A Future without Violence is Bright Violence is unnecessary. The better we understand the issue - that violence is like a contagious disease - the better we can apply innovative approaches to stop it. Reduced violence means lives saved, stronger communities, economic development and job growth in communities. Elevator Pitch Cure Violence works to reduce violence globally using disease control and behavior change methods. Like other potentially harmful behaviors - drug addiction, smoking, eating too much, exercising too little, risky sexual behavior - violent behavior can be diagnosed, and successfully treated with a health approach. Boiler Plate 1. Detect and interrupt its transmission. Anticipate where violence may occur and intervene before it erupts. 2. Change the behavior of the highest potential transmitte rs. Identify those at highest risk for violence and work to change their behavior 3. Change community norms, influence social norms to discourage the use of violence. 4

The Cure Violence Approach Frequently Asked Questions (FAQ) How does Cure Violence relate to law enforcement/police? Cure Violence plays a separate but complementary role to law enforcement, Police apprehend someone when they' ve crossed the line; the cu re violence approach is focused on preventing someone from crossing the line. Who makes the best Violence Interrupters & Outreach Workers and why? Health protocols learned from successfully battling diseases such as AIDS prove people who are engaged in high-risk activity are more likely to change their behavior when they are approached by someone they know and trust. The Cure Violence model is based on hiring staff viewed as credible messengers and part of the neighborhood of those at highest risk. What types of policies and procedures does the Cure Violence approach use to strengthen and support field workers in local communities? Cure Violence 's violence interrupters & outreach workers go through rigorous screening and training and are hired after opportunities have been provided to local law enforcement for input. Cure Violence works hard to help staff avoid returning to negative health behaviors, including in-depth multi-layered hiring panels, to require back ground checks and health screens. Additional counseling, peer mentoring, trauma t raining and education programs and currently in development. It has been proven time and time again in public health that to be effective messengers of behavior change, the change agent must be a person of trust, a person who can identify with those whose behavior is targeted for change, a person who has " walk in their shoes." This is the core essence of the public health approach . And it works. Cure Violence outreach staff and violence interrupters put their lives at risk every day in their effort to diffuse conflict in high-risk neighborhoods throughout the US and abroad . Not only 5

have they been exposed to violence virtually all of their lives due to the neighborhoods they grew up in, but they work each and every day in the most violent neighborhoods of cities across the globe. They need support in order to be successful. Cure Violence works hard to help staff avoid returning to negative behaviors; as a consequence, its staff retention rates remain impressive. Can ex-offenders and former gang members truly change? Yes, absolutely! Violence is a learned behavior reinforced by social norms. When violence is what all people see around them when growing up, people are likely to repeat the behavior. The good news is that if violence is learned, it can be unlearned. Cure violence's interrupters and outreach workers demonstrate that every day. And their work in the communities is helping others to change their behavior. Why should tax dollars go towards violence prevention in at-risk communities? Violence has a price tag. Studies show that violence in major city neighborhoods costs taxpayers between $2 and 2.5 billion per year. Violence stands in the way of progress on job creation, affordable housing and quality schools. Each shooting that is avoided reduces the trauma children are exposed to growing up within their community. Trauma from violence has a huge impact on whether kids drop out of school, grow up with mental illness, use drugs or alcohol, or harm their own or other children. Reduced violence means lives saved, stronger communities, economic development and job growth in communities . 6

ATTACHMENT #2 SA&T Committee Meeting of 09/28/2015

ATTACHMENT #3 SA&T Committee Meeting of 09/28/2015 Dangerous Building/Demolition Process Planning & Inspections Department Dover, Delaware September 28, 2015 ATTACHMENT #3 SA&T Committee Meeting of 09/28/2015

Dover Code – Chapter 22, Article XI  Defines “Dangerous Building”  Provides a Process for Council Declaration and Demolition  Includes an Emergency provision

What Triggers the Process?  Non-responsiveness to violation notices  Prolonged vacancy  Vacancies found to be unsecured  Lack of maintenance – City having the property boarded – City having grass cut  Neighbor complaints

What Triggers the Process?  Evidence of drugs or other criminal activity  Fire damage  Contribution to blight  Structural concerns

Staff Declared Dangerous  Weekly staff meetings – Review “problem” properties – Staff recommendations reviewed by Code Enforcement Supervisor and Director  Lien search  First notice to owner and lienholders  Notice to owner and lienholders scheduling Council hearing  3-6 month process

After Council Action  Notice of Council action sent to owner and lienholder(s)  After deadline (about 60 days) – Asbestos survey – Demolition bid specifications – Asbestos abatement – Demolition  Send invoices to Customer Service for billing

UTILITY COMMITTEE The Utility Committee Meeting was held on September 28, 2015 at 5:03 p.m. with Chairman Hutchison presiding. Members present were Mr. Cole, Mr. Neil, Mr. Blakeman, and Ms. Stewart. Members of Council present were Mr. Hosfelt (arrived at 5:16 p.m.; departed at 5:24 p.m.; and returned at 5:39 p.m.), and Mr. Slavin. AGENDA ADDITIONS/DELETIONS Mr. Neil moved for approval of the agenda, seconded by Mr. Blakeman and unanimously carried. Critical Repair - VanSant Exhaust Plenum Mr. Scott Koenig, City Manager, stated that due to time constraints, this item had been placed on the City Council agenda for the meeting being held later in the evening. Mr. Koenig informed members that the VanSant Frame 6B Combustion Turbine (CT) exhaust plenum, transition piece, and expansion joint have degraded over time and now require replacement. Since beginning commercial operation in 1991, there have been occasional upkeep repairs made to the referenced components with the latest repairs in the fall of 2014 and the summer of 2015. He stated that an Infrared Thermograph Inspection Report was completed by Compliance Environmental, Inc. Mr. Koenig advised that the depleted condition of the plenum wall(s) allows heat infusion into the CT compartment which has started to cause damage to the ignitors, flame scanners, and other associated control wiring instruments, which could affect the unit reliability and availability. He explained that the exhaust system was not properly ventilating the heat generated from the CT due to the age of the parts. Mr. Koenig indicated that the repair would be completed during the current outage. He stated that staff was requesting expedited processing of this request to allow North American Energy Services (NAES) to complete the necessary engineering, obtain contractor quotes, and make the contractor selection to manufacture the new plenum and install the plenum, transition piece and expansion joint before the 2016/2017 PJM Capacity Performance operational period, which begins in the spring. Mr. Koenig stated that a Request for Proposal (RFP) package was advertised by NAES and NAES is currently reviewing the submissions. He explained that this work is an Original Equipment Manufacturers specialty item with a limited number of organizations familiar enough with the installation requirements to support the City’s desired replacement schedule. The estimate received for the above work is from the original manufacturer of the plenum for VanSant, Braden Manufacturing, LLC. The preliminary estimate from Braden, in the amount of $430,000, did not include replacement of the transition piece or expansion joint. In addition to Braden Manufacturing, LLC, NAES will obtain at least three (3) proposals from other contractors familiar with this work, Consolidated Fabricators and Universal Acoustics and Emissions Technology. NAES will continue to research additional resources capable of performing this work to ensure the best capable contractor and cost estimate(s). NAES would like approval and permission to proceed and select the highest evaluated bidder to immediately award the project once the bids are received and reviewed. This request is only to promulgate the expeditious manufacture of the material component parts necessary to perform these repairs, without further review by City

UTILITY COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 2 Council. The proposals will be evaluated using cost, experience, and completeness of bid to select the contractor who will perform the work, and all work must be completed prior to June 1, 2016. Mr. Koenig reminded members that staff was requesting authorization from City Council during their meeting being held later in the evening because of the time line associated with the repair; however, staff felt that it was important to advise members of the Utility Committee as well. Mr. Koenig advised that, to fund this repair, the City would delay the inspection and repairs on the Unit 3 cooling water line, noting that these critical repairs at VanSant were more important in the hierarchy of the utility than the cooling water lines. He explained that the Unit 3 cooling water line repair was budgeted at $469,000, and that money would be moved to fund the proposed replacement of the parts associated with the CT unit, which was currently estimated at $430,000. Staff recommended delaying inspection and repairs on the Unit 3 cooling water line and funding the critical repairs needed on the VanSant exhaust plenum, transition piece, and expansion joint in accordance with the completion date of June 1, 2016. Mr. Neil asked how critical the Unit 3 cooling water line problem would be if it were deferred, questioning whether it would need emergency repair in the future. Responding, Mr. Koenig explained that the inspection and repairs for the Unit 3 cooling water line was routine maintenance, and staff would keep an eye on it. He stated that the VanSant exhaust plenum was a higher priority and, as the City finishes projects this fiscal year, staff will determine whether there is additional money for the Unit 3 inspection and repairs. Mr. Koenig noted that if there is not funding available this fiscal year, the Unit 3 inspection and repairs would be re-budgeted next fiscal year. In response to Mr. Blakeman, Mr. Koenig stated that he did not think that there was evidence that this problem was as critical in the fall of 2014. He explained that some repairs were completed in the fall of 2014 and then there were additional problems in the spring of 2015. Mr. Koenig informed members that this was becoming more important because the utility is changing. Generation assets are changing and, in the past four (4) years, the City had gone from a more passive running of the system to a more active engagement of running the system. He noted that the City now wants these generation assets to run whenever the economics say that the City can get a return on its investments and the City is actively pushing both The Energy Authority (TEA) and NAES to ensure this happens. Mr. Koenig advised that the VanSant repairs were on the horizon but, as the market has changed and this unit has deteriorated more since last fall, these replacements and repairs have become more critical. He explained that there used to be a little more float in whether entities could produce or not, noting that if an entity had an issue and could not, they probably would not get penalized as long as another entity could pick up the loss; however, as the market tightens up and the new capacity requirements come in to play, if entities cannot run, they will get penalized. Mr. Blakeman noted that the $430,000 estimate did not include the additional equipment that may be required and asked what the estimated cost of the additional equipment would be. Responding, Mr. Koenig stated that the $430,000 included the plenum, the transition piece, and the expansion joints; however, it did not include any type of instrumentation that may have been damaged by heat, since staff did not currently know whether there was additional damage.

UTILITY COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 3 In response to Mr. Blakeman, Mr. Koeing stated that the additional equipment had not yet been priced and it was his understanding that, in some cases, the different contractors may be able to provide all three (3) components. Mr. Blakeman, referring to the seven (7) repairs listed as critical on the Infrared Thermography Inspection, asked if there were any previous indications that there were that many critical problems or if they were only detected with this inspection. Responding, Mr. Harry Maloney, Electric Director, explained that the steel inside the exhaust stack was corroding and very thin, so it was patched as best as possible and put back together. After that, the unit did not run very much and the problem was not realized until after staff started testing for the newly installed water injection system. He stated that staff ran the unit a lot and then, all of a sudden, it would not start, which they realized was because the flame scanner was melted. After the water injection was installed and the unit ran more frequently, they realized the patches were not holding. Mr. Maloney stated that staff did some other minor repairs, patched more holes, and moved some things around this past August and September. In response to Mr. Blakeman, Mr. Maloney stated that he did not know which problems were category one (1) or category two (2); however, he did know that it was leaking and they could not start the unit. He explained that it is a fast start unit; however, repairs are necessary to enable it to start within ten or fifteen minutes instead of an hour. Mr. Blakeman agreed that the problem is critical and has to be fixed; however, he expressed concern with using the money for the cooling water line repairs for Unit 3. Responding to Mr. Blakeman, Mr. Maloney stated that the cooling water line pipe was a 40-year old, four (4) to six (6) foot, cast- iron pipe that was in the ground and corroding inside. Mr. Maloney stated that he had briefly discussed this problem with Mr. Vince Scire, former Plant Manager, McKee Run Generating Station, before he left, and Mr. Scire indicated that this type of problem was typically addressed by putting in a liner. Mr. Blakeman informed members that this pipe had leaked before at the joints. Referring to Page 194 of the FY 2015/2016 Budget, he informed members that the Capital Investments Plan (CIP) stated that “delaying this project beyond 2016 will increase the risk of a failure causing extended unit outage to repair or replace the failed pipe, as well as incurring water spillage to the surrounding ground. Additional budget dollars will need to be allocated to make the repairs of the failed piping.” Mr. Blakeman noted that no estimates were provided for these additional costs. He shared his concern that if the City cannot cool the water, the unit cannot be run and the City would be taking out 102 megawatts (MW). He asked if there was another funding source for the repairs to the VanSant exhaust plenum that would not delay the Unit 3 cooling water line repairs. In response to Mr. Blakeman, Mr. Maloney stated that he would revisit the CIP and talk to Mrs. Donna Mitchell, Controller/Treasurer, about other funding sources and the possibility of postponing or moving a less critical project. He indicated that it was mainly a matter of accelerating the repairs, noting that the money would eventually be in a future budget; however, the City was running out of time.

UTILITY COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 4 Mr. Blakeman noted that, years ago, the City had scuba divers go through this pipe and it is a huge pipe with a lot of water. He stated that if this pipe leaks, it will flood the field out and shut the unit down. Mr. Hutchison asked if, in the future, the City would be required to use the VanSant plant more often than not. Responding, Mr. Maloney stated that the way Dover is situated, the CT should be a quick start unit since it gets dispatched first for unusual circumstances. He explained that staff typically knows a day ahead of time when the steam unit will need to run. Mr. Maloney reiterated that the CT is dispatched for emergencies and, although it currently takes an hour to start, it should be a ten- minute start, which he is working on changing. He stated that it is important to be able to get the CT on line in a hurry because it might end up with more run hours than the 100 MW unit and noted that it has to be set up correctly so it does not burn itself out, which is currently happening with the equipment. Mr. Blakeman noted that although PJM does not call the VanSant Unit on that often, it must be available when called upon. In response, Mr. Maloney stated that the use of the VanSant Unit has increased because the City is able to get 500 dekatherms (Dth) of gas for it, which is more efficient to dispatch because the City does not get enough gas to run the 100 MW unit. Responding to Mr. Hutchison, Mr. Koenig reiterated that Staff recommended delaying inspection and repairs on the Unit 3 cooling water line and funding the critical repairs needed on the VanSant exhaust plenum, transition piece, and expansion joint in accordance with the completion date of June 1, 2016. He stated that if the Committee endorses Staff’s recommendation, Staff would then look at the CIP again, in case the re-prioritization of Unit 3 is necessary, and bring forward any changes that need to be made. In response to Mr. Hutchison, Mr. Koenig explained that the City’s contract with Calpine is for capacity, and does not take effect until the City takes Units 1 and 2 offline. Mr. Neil moved to recommend delaying the inspection and repairs on the Unit 3 cooling water line and funding the critical repairs needed on the VanSant exhaust plenum, transition piece, and expansion joint in accordance with the completion date of June 1, 2016, as recommended by Staff. The motion was seconded by Mr. Blakeman and unanimously carried. Review of PJM Capacity Performance Auction Mrs. Donna Mitchell, Controller/Treasurer, reviewed a presentation entitled “The Energy Authority - Review of PJM Capacity Performance Auction,” explaining that PJM had entered into a new capacity performance market and the effect on the City. She noted that this presentation would also be reviewed during the review of financial policies during the Legislative, Finance, and Administration Committee meeting scheduled for later in the evening. Responding to Mr. Blakeman, Mrs. Mitchell stated that the contract between the City and Calpine would take effect when Units 1 and 2 are removed from the capacity list, which would take place in May 2017 which would be Power Year 2017/2018.

UTILITY COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 5 Referring to Page 4, Mrs. Mitchell noted that the PJM Capacity Market Overview was very technical and explained that the City bids its capacity in and also purchases capacity through PJM, so there is a price differential between what goes in and out. Mrs. Mitchell stated that PJM’s new capacity performance product was implemented for Delivery Year (DY) 2018/2019. She noted that there was a partial implementation with partial-market “transition auctions” for DY 2016/2017 and DY 2017/2018, and the City had already been through those transitional auctions. Mr. Blakeman asked what the likelihood was of the City continuing to maintain a profit margin. In response, Mrs. Mitchell explained that the City would continue to maintain a profit as long as the City does not get penalties. She stated that Staff was redoing the City’s five-year forecast to include these new prices and all of these changes. Referring to Page 6, Mrs. Mitchell reminded members that the City incurred a penalty of $562,994 for generation short-falls during February 2015 peak hours and the North American Energy Services (NAES) performance incentive was decreased by $423,000 as a result of this inability to run. Mr. Blakeman noted that the Comprehensive Annual Financial Report (CAFR) listed 191 MW of operating capacity and questioned why the City was only using 175 MW. He stated that the CAFR changed in 2007 from 175 to 191. Responding, Mrs. Mitchell indicated that she would look into this matter. Referring to Page 7, Mrs. Mitchell explained that the way a transitional auction works, if the City does not clear the auction, the old rules still apply. She stated that the City would be subject to the new rules in DY 2018/2019. Mr. Blakeman, referring to Page 9, asked what a stop-loss limit was and how it would kick-in. In response, Mr. Harry Maloney, Electric Director, explained that PJM does not want to drive people that far into bankruptcy so they put a stop in place and once an entity reaches the limit, PJM will stop penalizing. He stated that it is a dollar cap. Mrs. Mitchell reviewed the Capacity Revenue at Risk for Dover’s 145 MW of Generation (DY 2018/19) on Page 10. She reminded members that in February of 2015 the City had a short-fall of 11.2 megawatts which resulted in a $562,000 penalty; however, under the new rules, the City would have a penalty between $5M and $7.5M for the same short-fall. Mrs. Mitchell reviewed the list of Pro-Active Mitigation Measures on Page 11 and noted that the Calpine plant had put some restrictions on the gas line and made it more difficult for other generators to get gas. She informed members that the City had received good cooperation from both Eastern Shore and Chesapeake Utilities in getting gas and they will have what the City needs to start the units. Mrs. Mitchell stated that the City was very close to completing the transition of McKee 3 to oil but gas would still be needed to start the burners. She indicated that it might be a little higher cost, since the City might have to pay a premium for that gas but it would be much cheaper than what the City would pay in penalties.

UTILITY COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 6 Mr. Hutchison noted that the City was training staff and asked if staff was also reaching out to the City’s larger customers to educate them on better ways for operation. Responding, Mrs. Mitchell stated that staff was talking to the City’s large customers about their load profiles to determine how the City can help. She indicated that staff was examining many different ideas to determine how these customers and the City can help each other. In response to Mr. Blakeman’s question regarding the possibilities of expanding the Rate Stabilization Reserve account to lower the impact to electric customers, Mrs. Mitchell advised members that currently the reserve is a minimum of 3% and a maximum of 10%, and her recommendation was for a minimum of 10% and a maximum of 20%. She explained that the City usually gets income when generating, and as the City gets favorability and power supply the City puts the money in the Rate Stabilization Reserve. Mrs. Mitchell stated that she would never recommend a rate increase to fund a reserve. Referring to Page 8, Ms. Stewart asked if the enhanced demand-side participation was from the City of Dover or the entire DPL South Zone. Responding, Mrs. Mitchell advised that the graph indicated when this change in the PJM regulations was implemented, noting her belief that it was the enhanced demand-side participation for the whole PJM grid. In response to Ms. Stewart, Mrs. Mitchell stated that the City does not currently do anything for demand response. Mr. Maloney confirmed that the City does not do anything directly; however, through the Delaware Municipal Electric Corporation (DMEC) and CPower, the City’s customers can participate in the PJM demand response. He indicated that a few of the City’s large industrial customers participate in this program. Mr. Maloney explained that these customers will receive a phone call alert that they have a specific amount of time to reduce their load and then they share in the savings. Mr. Blakeman asked if the City participates in the demand response program through the City’s rate structure. Responding, Mr. Maloney stated that the City does not participate and is not involved in any of the money or the transactions. He advised that the customer releases the information and the City gives the information to the contractor, CPower. Mr. Scott Koenig, City Manager, stated that Staff brought this forward as an informational item and to support some of the recommended changes to the financial policy, which will be discussed during the Legislative, Finance, and Administration Committee meeting scheduled for later in the evening. He reiterated that the utility was changing and getting more complicated, which was leading the City to a more active and participatory management of the electric system, including the City’s energy supply, its larger customers, being able to participate in the energy efficiency programs, how to replace capacity, behind the meter renewables, net metering, etc. Mr. Koenig stated that all of these things are playing a role as the City moves forward and these things equate to and influence either the City’s power supply costs or the final electric rate costs to the City’s customers. Mr. Koenig stated that as the PJM grid and the electric utility become more complicated, timing is a big issue. For the City to be able to compete, the City has to be able to bring its units up quickly, know the status of the units, be able to maintain the units, have adequate reserves to pay potential penalties, etc.

UTILITY COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 7 Mr. Blakeman moved for adjournment, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 5:40 p.m. James L. Hutchison, Sr. Chairman JLH/TM/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2015\09-28-2015 UTILITY.wpd

LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on September 28, 2015, at 6:00 p.m. with Chairman Hare presiding. Members present were Mr. Cole, Mr. Sudler, Ms. Maucher, and Mr. Shevock. Members of Council present were Mr. Anderson (arrived at 6:23 p.m.), Mr. Hosfelt (arrived at 6:10 p.m.), Mr. Hutchison, and Mr. Slavin. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Cole and unanimously carried. Project Carry-Forward Budget Balances/Proposed Budget Amendments Mrs. Donna Mitchell, Controller/Treasurer, advised members that the proposed budget amendment would incorporate into the FY2016 Capital Investment Plan the adjustments to the Beginning Budget Balances for all Capital Project Funds and project balances for uncompleted or multi-year projects. It also included any adjustments related to Council actions to date on changes in project budgets that were not included in the original budget. Members were provided a handout entitled “Late FY15 Accruals” (Attachment #1). Mrs. Mitchell advised members that the auditors brought it to staff’s attention that some invoices that were received last week for FY15 projects, listed in Exhibit A to the Fiscal Year 2015/2016 Budget - First Amendment - Capital Investment Plan Amendments, had not been accrued. She indicated that this changed the results of the audit and staff had to change the financial statements. Mrs. Mitchell explained that the carry forwards that staff had provided would be changed to show the projects listed on the handout and these changes would be reflected in the proposed budget ordinance. Staff recommended approval of the proposed budget amendments for Fiscal Year 2016. Mr. Sudler moved to recommend approval of the proposed budget amendments for Fiscal Year 2016 (Attachment #2), seconded by Mr. Cole and unanimously carried. Status of OPEB (Other Post Employment Benefits) and Pension Funds Mrs. Donna Mitchell, Controller/Treasurer, reviewed a presentation entitled, “City of Dover Actuarial Valuations as of July 1, 2014 for Fiscal Year Ending June 30, 2015.” In reference to Page 2, City Police Pension Plan, Mrs. Mitchell explained that the Funded Ratio of the plan increased from 56.0% in FY 2014 to 59.2% in FY 2015. In regard to Page 3, Civilian Pension Plan, she noted that the amortization period of the Unfunded Accrued Liability was decreased from 21 years to 15 years, resulting in an increase to the amortization payment of $409,000. Mrs. Mitchell advised members that she had asked the actuary about this change and was told that they were matching the life of the assets to the life of the beneficiaries, and this period was reduced to 15 years. She noted that the Funded Ratio of the Civilian Plan had improved from 53.7% in FY 2014 to 56.3% in FY 2015. Referring to Page 5 - Other Post Employment Benefits (OPEB) 10 Year Phase In Funding Plan (2009), Mrs. Mitchell advised members that this fund was started in 2009, as required by the Government Accounting Standards Board (GASB), with a 10-year phase-in. Prior to implementing the phase-in plan, Council had set aside approximately $6M in reserve since they were aware this requirement was coming, which helped with funding the liability. Mrs. Mitchell explained that,

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 2 according to the phase-in plan, the City was funding a minimum of 50% of the Annual Required Contribution (ARC) in 2013; however, the City funded over 100% of the ARC in 2014 and 2015. Mrs. Mitchell advised members that, since the ARC was fully funded, this would allow the City to use a 6.5% interest rate assumption in calculating future liability. If the plan were not fully funded, in accordance with GASB, this interest rate would have been bifurcated, with 4.5% being used on the unfunded portion and 6.5% on the funded portion. This would have driven up the liability higher and increased the annual cost. Mrs. Mitchell noted that GASB 68 required that these liabilities be shown on the City’s balance sheet starting this fiscal year. She explained that the Electric Fund was fully funding its piece of the liability. Although, the General and Wastewater Funds were not fully funding their pieces, this information is looked at in total when interest rates are determined. In response to Mr. Hare, Mrs. Mitchell confirmed that there were 48 police retirees/spouses under the Police Pension Plan who were on the employee health plan and a monthly benefit total of $130,815 was being paid to these individuals. Mr. Hare noted that this was an average of $2,700 per individual and questioned if this was the amount being paid for health care. Responding, Mrs. Mitchell stated that this was the amount being paid for pension benefits. In reference to Page 6 - OPEB, Mrs. Mitchell advised members that OPEB funding improved from a Funded Ratio of 19.4% in FY2014 to 36.6% in FY2015. Mrs. Mitchell reviewed a presentation entitled, “Unfunded Liabilities Graphical Representation by Fund.” She explained that the most significant changes in the unfunded liabilities related to OPEB. Mrs. Mitchell reviewed a presentation entitled, “Actuarial Valuations Impact on FY16 and FY17 Budget - Recommendations of Controller/Treasurer - September 24, 2015.” She stated that, given the results of the studies, too much money was going into OPEB and not enough into pension in the budget. As a result, Mrs. Mitchell recommended a budget adjustment, noting that she would be bringing this to Council later in the year, along with year-end balances for the audit. Mrs. Mitchell reviewed the FY16 Budget - Pension and OPEB Analysis - Page 14, indicating that the top portion reflected overfunding in the OPEB fund. She recommended that these funds be reappropriated to the underfunded Civilian Pension Fund. Mrs. Mitchell recommended that the $327,900 included in the General Fund for OPEB go toward General Fund pension and $20,300 from allocated for OPEB go toward Water/Wastewater pension. She recommended reducing the budgeted pension contribution of $1,750,000 in the Electric Fund to the actuary determined contribution of $627,900, which would free up money in this fund which could be considered in discussions regarding rates. Mrs. Mitchell explained that these revisions would be brought back to Council. In reviewing Page 15 - FY17 Estimated Budget Impact Using FY16 Budgeted Payroll, Mrs. Mitchell advised members that the percent of payroll for the OPEB decreased by 2.2% for the General Fund, by 4.6% for the Water/Wastewater Fund, and by 5.4% for the Electric Fund, resulting in a savings across the board.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 3 Review of Financial Policies Mrs. Donna Mitchell, Controller/Treasurer, explained that, after going through the budget process, she thought it would be prudent to review the City of Dover financial policies and to look at what actually prompted those policies. She explained that one (1) of the reasons that prompted this change was that some of financial policies were based on a percentage of revenue. For example, the 2% tax increase for the General Fund resulted in an automatic 2% increase in the Contingency Reserve Fund. Mrs. Mitchell stated, rather than having some of the reserves tied to a percentage of revenue which would arbitrarily increase as the budget increases, she changed them to flat dollar amounts that she thought were reasonable and benchmarked funds against each other to see how this would come out. Mrs. Mitchell noted that the Analysis of Reserve Balances as of June 30, 2015 reflected the current budget for the reserve funds and the minimum policy requirements. Mrs. Mitchell quoted from Revenue Policy #5 - Page 2, which states that “The City will review its incentive programs every three years and provide City Council with the amount of foregone revenues and any recommended changes.” She indicated that she did not believe this was currently being completed and was unsure if it was desired to have this type of report. She noted that GASB Statement No. 77, Tax Abatement Disclosures would require this information to be included in the City’s Comprehensive Annual Financial Report (CAFR) at the end of each fiscal year, and this would take effect in FY 17. Mrs. Mitchell quoted from the requirements of GASB Statement No. 77, as follows: “A transaction’s substance, not it’s form or title, is a key factor in determining whether the transaction meets the definition of a tax abatement for the purposes of this Statement.” She stated that staff would have to get some determination on what should be included and start gathering that information for that fiscal year and expressed her desire to get the Committee’s thoughts on whether to include this to Council separately or as part of the CAFR. In response to Mr. Hare regarding her recommendation, Mrs. Mitchell stated her feeling that it was not necessary to include this in the financial policies since it had to be gathered and included in the CAFR. In reference to Expenditure Policy #1 - Page 3, which states that “The City will establish performance measurements for all program areas, when feasible. These measures will reflect the demand, workload capability, and projected outcomes for the program to accomplish its objectives,” Mrs. Mitchell indicated that she did not know that there were currently valid performance measures by program and if they were being reported. Mrs. Mitchell stated that including these goals and objectives in the budget was required when the City was participating in the Government Finance Officers Association Excellence Award Program and there were performance measures based on how those goals were met. Due to staffing changes that were made, the lack of a full-time employee to work on the budget, and the overwhelming size of the budget document, staff had stopped doing these things and this was no longer included in the budget. Mrs. Mitchell’s recommendation was to removed this from the Financial Policies, unless Council felt strongly that they would like to see this information, possibly in some other format. In response to Mr. Cole as to whether this information was provided in another format, Mrs. Mitchell stated that some performance measures are reported in the City Manager’s report or in departmental reports, but they do not necessarily tie back to the budget document anymore. She noted that at one

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 4 point there was a push for performance measurement across the organization and some of it fed back into the pay-for-performance system. Mrs. Mitchell stated that this is now minimized in most documents. In regard to the Budget Balance/Reserve Policy - General Fund Policy #3 - Page 5, Mrs. Mitchell explained that, as mentioned previously, the contingency reserve minimum was changed from 2% of the current year operating revenues for the General Fund to at least $700,000. She stated that the current reserve was a little over $700,000, based on 2% of the prior year’s budget. She noted that this figure would have been higher based on the current year’s budget. Budget Balance/Reserve Policy - General Fund Policy #5, relating to the Capital Asset Replacement account for Governmental Fund asset procurements, Mrs. Mitchell advised members that annual depreciation is approximately $2.5M. She stated this is the amount that would optimally be set aside each year for the replacement of current assets. Referring to the Budget Balance/Reserve Policy - Water/Wastewater Fund Policy #3 - Page 5, Mrs. Mitchell explained that the minimum reserve of 2% of the current year operating revenues had been changed to at least $250,000. She noted that the Analysis of Reserve Balances as of June 30, 2015 showed that neither fund had $250,000, so those reserves would need to be brought up to that level, but this would be done through excess revenues and not rate increases, etc. This would be done as the City could afford it and would be built into the forecast. In regard to Budget Balance/Reserve Policy - Water/Wastewater Fund Policy #7 - Page 6, Mrs. Mitchell stated that the Water Impact Fee Reserve had been changed from 20% of the water revenues in the Impact Fee Reserve account to $1.5M and would be replenished over seven (7) succeeding years if used. She explained that this $1.5M was matched against what is done for the Wastewater Impact Fee Reserve. Mrs. Mitchell indicated that staff tries to keep approximately this amount in the fund, which is used when Mrs. Sharon Duca, Public Works Manager/City Engineer, submits portions of projects that involve growth. Mrs. Mitchell noted that an effort is made to maintain funds at a certain level so that emergencies can be covered. She noted that this fund was also not currently funded at the $1.5M level but would go through revenues. In reference to the Budget Balance Reserve Policy - Electric Revenue Fund Policy #3 - Page 7, Mrs. Mitchell recommended that this contingency reserve be changed from 1% of current operating revenues to a flat amount of $750,000. Noting that the General Fund contingency reserve was $700,000, she advised members that there is also an insurance reserve for the Electric Fund at $750,000, plus depreciation future capacity reserves of $10M each, plus the rate stabilization reserve. Mrs. Mitchell felt that since there was other cushion available to hedge the City’s risk in the Electric Fund, a big contingency reserve was not needed. She noted that the Electric Revenue Fund had never been kept at the same level. In regard to Budget Balance/Reserve Policy - Electric Revenue Fund Policy #5 - Page 7, Mrs. Mitchell stated that she had changed the minimum balance from $350,000 to $750,000 to cover insurance deductibles to $750,000. This was a change made a couple of years ago which was never incorporated in the policy.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 5 In reference to Budget Balance/Reserve Policy - Electric Revenue Fund Policy #6 - Page 7, Mrs. Mitchell stated, in light of information included in a presentation, entitled, “The Energy Authority Review of PJM Capacity Performance Auction” which was considered by the Utility Committee during their meeting of September 28, 2015, the City’s penalties have the potential to increase significantly if its electric assets do not run when needed. For this reason, Mrs. Mitchell indicated that she would like to change the minimum balance in the Rate Stabilization Reserve from 3% to 10% and the not to exceed amount from 10% to 20%. If the reserve balance exceeds 20%, a credit would be applied to the power across adjustment. Mrs. Mitchell directed members to the presentation, entitled “The Energy Authority, Review of PJM Capacity Performance Auction,” Page 10 - Capacity Revenue at Risk for Dover’s 145 MW of Generation (DY2018/19). Mrs. Mitchell explained that if the City’s plant is unable to perform for eight (8) hours, penalties would be incurred, and penalties for the inability to perform for 16 hours would be $7.5M to $8M. She explained that during the past year, there was an incident during very cold weather when the City could not bring on the assets and was unable to provide 11 MW, resulting in a penalty of $562,000. Mrs. Mitchell indicated that on this chart, the 11 MW level would be reflected between $4M and $8M, noting that “it’s a different world we life in now.” She advised members know that this reserve would be a hedge against the potential for that penalty. In response to Mr. Slavin, Mrs. Mitchell stated that the reason the City could not provide power was that the plant was not heated and, when the units were turned on, one (1) of the pipes burst due to the very cold weather. In addition, the City of Dover and many others had a problem obtaining gas due to Calpine. Mr. Slavin advised members that Calpine is now first in line for gas and displaced the City of Dover. Mrs. Mitchell stated that the burst pipe was the main reason for the problem, and gas was another issue. She advised members that mitigation measures were being taken, as reflected on Page 11 of the presentation, Pro-Active Mitigation Measures. In response to Mr. Slavin, Mrs. Mitchell confirmed that there was currently a project to increase the capacity to deliver gas. Responding to Ms. Stewart, Mrs. Mitchell stated that Dover is currently an interruptible customer; however, the City was negotiating two (2) gas contracts. Mr. Scott Koenig, City Manager, advised members that the penalty Mrs. Mitchell referred to was a due to a polar vortex, noting that the Garrison Energy Center did not come online until June 1, 2015 for commercial operation. He was unsure if Calpine is a 100% firm gas customer, expressing his belief that Calpine had told staff at one (1) point that they could be cut off. Mr. Koenig stated that they were working on several gas transmission defects north of the City and would continue to do so. He advised members of the need for the City and a number of its customers to put pressure on Eastern Shore Natural Gas regarding gas availability in this area, for their benefit as well as that of private customers and everyone else, because gas is now a restriction on the Peninsula.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 6 In response to Mr. Slavin as to whether Eastern Shore Natural Gas’s project would increase the capacity needed through the west side, Mr. Koenig stated his belief that some looping was being done would increase availability and that transmission upgrades were currently happening. Mrs. Mitchell advised members that the polar vortex occurred two (2) years ago; however, the $562,000 penalty was incurred in February 2015 when the pipe burst and before Calpine came online. She reiterated that proactive measures had been taken and the gas supply was being worked on as well. She noted that $423,000 of the $562,000 penalty was taken out of NAES’s incentive. Responding to Mr. Sudler regarding whether the pipes were wrapped with a heating mechanism, Mrs. Mitchell stated her belief that they could not be wrapped due to size. However, she stated that the building can be heated if the weather calls for it. In this case, the building was not heated because it was not believed that the City would be called on to run, but it was. In response to Mr. Sudler regarding the pipe size, Mr. Harry Maloney, Electric Director, explained that there were various problems in February 2015. The first pipe was an eight (8) inch water line from the outside storage water tank that was a 68-inch line. The valve was shut because there was a leak, and they could not get the valve open. Mr. Maloney indicated that when they got the valve working, the line was frozen. When staff got water in the boiler, they started firing the boiler, and the boiler blew a tube. When they went to put Unit 3 online, which has an outside boiler, some of the lube oil systems froze because there were 20 m.p.h. winds. Mr. Maloney reiterated the need for the unit to run, noting that staff should have anticipated, gotten the boilers warm, and gotten things running, even at minimum load. He noted that it was very cold and windy that weekend and everything was ice cold. Mr. Sudler questioned if future methods and strategies were being put in place to prevent this from occurring again. Responding, Mr. Maloney confirmed that staff was going to at least get the boiler warm. In response to Mr. Hosfelt, Mrs. Mitchell confirmed that NAES Corporation was managing the plant for the City at the time this occurred and continues to manage it. Mrs. Mitchell stated that this decision was made at the Risk Management Committee meeting, and NAES was not a party in that meeting; however, staff was making sure to bring them in. She noted that Mr. Vince Scire, Plant Manager, did speak up and say that he was confident that they could run the plant; however, it was not warm because the decision was made that it was not believed the City would be called upon. It was a joint decision and not that of any one (1) person. Responding to Mr. Hare, Mrs. Mitchell stated that this was a group decision made by Mrs. Mitchell, Mr. Koenig, The Energy Authority (TEA) staff, and Mr. Scire, and the decision is ultimately the City’s. Mr. Hare questioned if NAES should be the ones to make the decision since the City pays them to keep the plant running. Responding, Mrs. Mitchell stated that a change was made to bring NAES on board, make sure they are involved in all these decisions, and ask them to raise a red flag if they think something is amiss or being misjudged.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 7 In response to Mr. Hare as to why the building was not warmed, Mrs. Mitchell stated that they did not think the City would be called upon by PJM. She explained that the unit is not scheduled to run unless it is believed that it will be called upon because of the cost. If the unit is turned on and does not run, the City would be out that money. In this case, the situation worked in the City’s disfavor rather than in its favor. Responding to Ms. Stewart, Mrs. Mitchell stated the unit was called during the polar vortex the year before but was unable to perform. She noted that the whole State was having problems at that time because trucks with fuel could not get in due to ice on the roads. Mr. Hare stated, from NAES’s perspective, the City would be telling them when they could warm up the plant, but if a pipe bursts, NAES would have to pay, noting that NAES paid $423,000 but was not allowed to make the decision. Responding, Mrs. Mitchell stated that this penalty was paid for non-performance as this was part of the contract. Mrs. Hare stated that the City was paying NAES $7M per year to make those decisions and they should be held accountable. In regard to Financial Reporting Policy #6 - Page 9, Mrs. Mitchell stated that this item was revised to delete the Distinguished Budget Presentation Award since the City was no longer participating in that program. Mr. Koenig stated that during both cold spells, including the polar vortex and the February 2015 severe weather, what was learned is that the City cannot wait on passive management of the system and was moving into a phase of more active management of the asset. He noted that the City wants this asset to run and take advantage of economic opportunities, and that an Assistant Generation Manager position was requested in the budget so that the City can have a more active role in the plant and be more in tune with all the decisions being made. Mr. Koenig advised members that issues came up during the cold weather spells related to fuel delivery, etc., that had the City had not experienced in the past, the City was taking a more active approach to management of the system. Mr. Koenig stated that capacity performance had been considered by the Utility Committee; however, the issue was that the maximum penalty exceeds the maximum revenue significantly. He expressed the desire to get into more active management to figure out how these assets that have aged fit into the picture. Mr. Koenig advised members that some did not believe that the City would be called at all once Calpine came online, and that was not the case, since the City was being called to run and must prepare to run if participating in these markets. Mr. Koenig stated that the learning curve coming out of this experience was that the City has to increase its available fuel supply for oil, because it is not guaranteed gas. In reference to the firm 500 dekatherm gas contract mentioned by Mr. Maloney and Mrs. Mitchell, Mr. Koenig stated that this would just get the igniter started so that the burners could be lit on oil and was not to run the units. Once the unit was on, it would be run on a special oil that is being delivered. Mr. Koenig explained that each of these decisions are sequential, and a misstep at the lower level means, the higher up sequences are not attained. He noted that Mr. Maloney had been

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 8 active in older plant management, and Mr. Maloney raised the question very early on of why there was not a minimum level of heat running through the pipes so the City would be prepared to run. Mr. Koenig stated he was unsure what the fuel status was earlier in the year, but that pipe break prevented the unit from running and was the lynch pin at the point of the potential penalty. He stated all these things would play into to determining how to prepare for the winter coming up and how the plant would be managed. Mr. Anderson questioned how much it cost for minimum heating in the plant during the winter. Responding, Mr. Koenig estimated the cost roughly at $2,000 to $10,000 per day. He explained that this would involve the plant and all of its piping, so some systems would be run to get it up to minimum temperature. Noting that Mr. Maloney had indicated that the steel had been at 22 degrees, Mr. Koenig explained the need to get this temperature up above the freezing mark 24/7. In response to Mr. Anderson regarding the performance benchmarks being removed from the financial policies, Mr. Koenig stated that some of these bench marks that had been various parts of the budget were those of a standard municipal city. Some of them were very applicable, others were less applicable. He stated that staff had not come up with additional performance measures to put in the budget. Mr. Koenig stated that the City was embarking on a process to improve efficiencies, and the question was what kind of reporting Council wanted to see. He noted that he did not want to put out 100 page report on all these bench marks if no one would look at it or find the information valuable. Mr. Koenig stated that, on a daily basis, staff is not judged by the 875 trash cans that they pick up, but by the one (1) or two (2) that might have been missed. He indicated that feedback was needed from Council as to what measures they want to see in the budget, or information that they would like to see reported. Mr. Anderson noted that this information did not all have to be in the budget. Concurring, Mr. Koenig stated that it could be in the City Manager’s or department head’s report. If there were things in those reports that Council believed were missing, they would be easy to change and Council could be updated on information that is relevant to them. Noting that the unit had not been heated because it was not believed that the City would be called, Mr. Hare questioned when the building would have been heated. Responding, Mr. Koenig stated that this would depend on the weather, because if the ambient air temperature had been over 40 degrees, it would not have needed to be heated. Mr. Hare reiterated the need for preventive measures. Responding, Mr. Koenig stated that, looking back, staff would not make the same decisions for this year. Measures would be put in place to spend the money to heat the plant if cold weather was expected. Mr. Hare stated that consideration should be given to the fact that, due to the plant’s age, the next time the problem may be different and not an easy fix, and Mr. Koenig concurred. Responding to Mr. Sudler regarding the leak that had occurred in the shed, Mr. Maloney explained that the boiler has two (2) inch tubes that go all the way around. The boiler is 30 feet by 30 feet. The

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 9 water used by the boiler has a ph value of 10, compared to a ph of seven (7) for drinking water, and it is demineralized. He noted that the outside water tank line that feeds the boiler froze. Mr. Sudler questioned if some type of low-cost heating system could be put in the shed similar to those used by hotels. Responding, Mr. Maloney stated that the whole length of the turbine floor in plant is wide open. He noted that it is possible to get a radiant heat gas burner to raise the temperature into the 40's or 50's to keep the ambient air decent. Mr. Maloney stated that other things could be done, like running the fan motors, which would generate heat, or running oil and water circulating pumps. He recommended starting to use electricity and turning on auxiliary equipment. Mr. Maloney advised members that the City bills itself, which he had never heard of before, noting that the City bills the power plant retail electric rates for consumption when it is not generating power, so budgets were being examined. He stated that things would be turned on and cautioned members that the budget would reflect a climb in electric consumption in the plant when the units are offline. He emphasized that this equipment must be run. Mr. Cole moved to recommend approval of the City of Dover Financial Policies (Attachment #3), as recommended by staff, seconded by Mr. Shevock and unanimously carried. Annual Review of Investment Policy Mrs. Donna Mitchell, Controller/Treasurer, advised members that the provisions of the City of Dover Investment Policy require an annual review by the Legislative, Finance and Administration Committee and adoption of any recommended changes by City Council. Prior to this review, the City Controller/Treasurer, along with the Assistant Controller/Treasurer, met with the City's Investment Advisor to review the policy as well. Upon completion of this review staff recommended the changes below, all of which had been updated in the Draft Investment Policy: • Changing maximum maturity to measure from settlement date instead of trade date. • Rationale: At times, issuers may issue debt today but the security may not settle for a few days. Allowing the maximum maturity to be measured from settlement date (rather than trade date) should help Dover in opening up to new issue corporates and Munis at attractive pricing (some new issues have price concessions, where the yield is above market). • Change credit requirements on short-term holdings to A-1 "or" P1 by S&P and Moody's rather than A-1 "and" P1. • Rationale: Some issuers do not pay for both short-term ratings when one will do. This will allow Dover to further diversify the portfolio among high quality issuers. And it keeps the short-term ratings language consistent with long-term rating language (which is written as "or" versus "and" in the policy). Staff recommended approval of the Investment Policy, as amended.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 28, 2015 PAGE 10 Mr. Cole moved to recommend approval of the Investment Policy Statement, as amended (Attachment #4), seconded by Ms. Maucher and unanimously carried. Delaware Land and Water Conservation Trust Fund (DTF) Trail Grant Application - Mallard Pond Trail Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that on January 2015, the Parks, Recreation and Community Enhancement Committee and City Council approved the concept plan developed by staff for improvements to Mallard Pond Park. These improvements include a pathway connection from Mallard Pond and Fox Hall West Addition to Marsh Creek and Forrest Avenue, along with the construction of a playground in the park. This pathway is identified in the Dover/Kent County MPO's Bicycle and Pedestrian plans for Dover, both of which were approved by City Council in Spring 2015. The pathway will provide connection from the Mallard Pond neighborhood to the sidewalks along Route 8 that connect with Dover High School. The grant funds would allow for completion of the first phase of this trail, with the construction of a path connecting with Fox Hall West Addition in a future phase. If we are successful in the grant application, we would work with local legislators to secure the matching funds through the Community Transportation Fund. No work will be completed, nor will a contract be awarded for any improvements until such time that matching funds are secured. Staff recommended acceptance of the grant if the award is made to the City of Dover. Mr. Sudler moved to recommend acceptance of the grant, if the award is made to the City of Dover. The motion was seconded by Mr. Cole and unanimously carried. By unanimous consent, the meeting adjourned at 6:59 p.m. William F. Hare Chairman WFH/TM/js S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2015\09-28-2015 LF&A.wpd Attachments Attachment #1 - Handout - Late FY 15 Accruals Attachment #2 - Proposed Ordinance #2015-18 - Budget Amendments for Fiscal Year 2016 Attachment #3 - City of Dover Financial Policies Attachment #4 - City of Dover, DE Investment Policy Statement

ATTACHMENT #1 LF&A Committee Meeting of 09/28/2015

ATTACHMENT #2 LF&A Committee Meeting of 09/28/2015 FIRST READING CITY OF DOVER ORDINANCE # 2015-18 2015-2016 BUDGET ORDINANCES - FIRST AMENDMENT 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 2 The amount hereinafter named aggregating Five Million Six Hundred Thirty Five Thousand Two Hundred dollars 3 ($5,635,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other 4 funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2015 5 and ending June 30, 2016: 6 GOVERNMENTAL CAPITAL PROJECTS FUND 7 REVENUES AND BUDGET FOR 2015-2016 8 REVENUES 9 2015/16 2015/16 10 BUDGET REVISED 11 BEGINNING BALANCE - PROJECTS $ 154,800 $ 2,732,300 12 REVENUES 13 INCOME FROM SALE OF ASSETS 20,300 20,300 14 INTEREST EARNINGS 5,000 5,000 15 TRANSFER FROM GENERAL FUND 2,625,400 2,625,400 16 SUBTOTAL PROJECT RECEIPTS 2,650,700 2,650,700 17 TOTAL FUNDING SOURCES 2,650,700 2,650,700 18 TOTAL BEGINNING BALANCE AND REVENUES $ 2,805,500 $ 5,383,000 19 EXPENSE SUMMARY 20 2015/16 2015/16 21 EXPENDITURES BUDGET REVISED 22 FIRE $ 145,600 $ 445,800 23 GROUNDS MAINTENANCE 201,100 201,100 24 LIBRARY - - 25 LIFE SAFETY 55,700 55,700 26 CODE ENFORCEMENT - - 27 POLICE 262,100 284,100 28 RECREATION - 66,000 29 STREETS 1,428,500 3,617,800 30 SANITATION 449,000 449,000 31 CITY MANAGER 24,700 24,700 32 FACILITIES MANAGEMENT - - 33 FLEET MAINTENANCE 84,000 84,000 34 DEPARTMENT SUBTOTAL 2,650,700 5,228,200 35 TOTAL EXPENDITURES 2,650,700 5,228,200 36 BUDGET BALANCE 154,800 154,800 37 TOTAL BUDGET BALANCE & EXPENDITURES $ 2,805,500 $ 5,383,000 38 The City Manager is hereby authorized, without further approval of the City Council, to make 39 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 40 department with the exception of any transfers prohibited by City Procedure #F306. 41 ADOPTED: 1

FIRST READING 42 2015-2016 BUDGET ORDINANCES - FIRST AMENDMENT (CONTINUED) 43 WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND 44 CASH RECEIPTS/REVENUES AND BUDGET FOR 2015-2016 45 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 46 The amount hereinafter named aggregating Fourteen Million One Hundred Eighty EightThousand Five Hundred 47 dollars ($14,188,500) or so much thereof as may be necessary are hereby appropriated from current revenues 48 and other funds for the use by several departments of the Municipal Government for the fiscal year beginning 49 July 1, 2015 and ending June 30, 2016: 50 CASH RECEIPTS 51 2015/16 2015/16 52 BUDGET REVISED 53 BEGINNING BALANCE - WATER $ 833,500 $ 4,747,500 54 BEGINNING BALANCE - WASTEWATER 1,027,600 4,504,600 55 TOTAL BEGINNING BALANCES 1,861,100 9,252,100 56 REVENUES 57 BOND PROCEEDS - WATER - - 58 BOND PROCEEDS - WASTEWATER - - 59 STATE LOAN FUND - WATER - - 60 TRANS FR OPERATING FUND - WATER 1,800,000 1,800,000 61 TRANS FR OPERATING FUND - WASTEWATER 1,500,000 1,500,000 62 TRANSFER FR WASTEWATER IMPACT FEE 165,000 165,000 63 PROCEEDS FROM SALE OF ASSETS - - 64 INTEREST INCOME 25,000 25,000 65 MISCELLANEOUS RECEIPTS - 20,200 66 TOTAL REVENUES 3,490,000 3,510,200 67 TOTAL BEGINNING BALANCES & REVENUES $ 5,351,100 $ 12,762,300 68 EXPENSE SUMMARY 69 2015/16 2015/16 70 EXPENSES BUDGET REVISED 71 WATER $ 2,028,600 $ 5,442,600 72 WASTEWATER 1,822,100 5,299,100 73 WATER TREATMENT PLANT - 284,400 74 TOTAL EXPENSES 3,850,700 11,026,100 75 BUDGET BALANCE - WATER 617,400 773,400 76 BUDGET BALANCE - WASTEWATER 883,000 962,800 77 CURRENT YEAR BALANCE SUBTOTALS 1,500,400 1,736,200 78 TOTAL BUDGET BALANCES & EXPENSES $ 5,351,100 $ 12,762,300 79 The City Manager is hereby authorized, without further approval of the City Council, to make 80 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 81 department with the exception of any transfers prohibited by City Procedure #F306. 82 ADOPTED: 2

FIRST READING 83 2015-2016 BUDGET ORDINANCES - FIRST AMENDMENT (CONTINUED) 84 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND 85 CASH RECEIPTS/REVENUES AND BUDGET FOR 2015-2016 86 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 87 The amount hereinafter named aggregating Twelve Million One Hundred Ten Thousand Eight Hundred 88 dollars ($12,110,800) or so much thereof as may be necessary are hereby appropriated from current 89 revenues and other funds for the use by several departments of the Municipal Government for the 90 fiscal year beginning July 1, 2015 and ending June 30, 2016: 91 REVENUES 92 2015/16 2015/16 93 BUDGET REVISED 94 BEGINNING BALANCE $ 3,623,600 $ 6,684,100 95 REVENUES 96 TRANSFER FROM ELECTRIC 3,500,000 3,500,000 97 GENERAL SERVICE BILLING 1,900,000 1,900,000 98 INTEREST EARNINGS 26,700 26,700 99 TOTAL REVENUES 5,426,700 5,426,700 100 TOTALS $ 9,050,300 $ 12,110,800 101 EXPENSE SUMMARY 102 2015/16 2015/16 103 EXPENSES BUDGET REVISED 104 ELECTRIC GENERATION $ 1,655,000 $ 2,299,800 105 TRANSMISSION AND DISTRIBUTION 2,887,600 3,625,900 106 ELECTRICAL ENGINEERING 1,724,300 3,401,700 107 TOTAL EXPENSES 6,266,900 9,327,400 108 BUDGET BALANCE 2,783,400 2,783,400 109 TOTAL BUDGET BALANCE & EXPENSES $ 9,050,300 $ 12,110,800 110 The City Manager is hereby authorized, without further approval of the City Council, to make 111 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 112 department with the exception of any transfers prohibited by City Procedure #F306. 113 ADOPTED: 3

FIRST READING 114 2015-2016 BUDGET ORDINANCES - FIRST AMENDMENT (CONTINUED) 115 COMMUNITY TRANSPORTATION IMPROVEMENT FUND 116 CASH RECEIPTS/REVENUES AND BUDGET FOR 2015-2016 117 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 118 The amount hereinafter named aggregating Six Hundred Eighty Eight Thousand Five Hundred 119 dollars ($688,500) or so much thereof as may be necessary are hereby appropriated from current revenues 120 and other funds for the use by several departments of the Municipal Government for the fiscal year 121 beginning July 1, 2015 and ending June 30, 2016: 122 OPERATING REVENUES 123 2015/16 2015/16 124 BUDGET REVISED 125 PRIOR YEAR BALANCE $ 144,000 $ 512,900 126 GRANTS REVENUE 500,000 500,000 127 INTEREST INCOME 500 500 128 TOTALS $ 644,500 $ 1,013,400 129 OPERATING EXPENSES 130 2015/16 2015/16 131 BUDGET REVISED 132 PROGRAM EXP. GRANT RELATED $ 644,000 $ 1,012,900 133 CURRENT YEAR BALANCE 500 500 134 TOTALS $ 644,500 $ 1,013,400 135 The City Manager is hereby authorized, without further approval of the City Council, to make 136 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 137 department with the exception of any transfers prohibited by City Procedure #F306. 138 ADOPTED: 4

Exhibit A City of Dover Fiscal Year 2015/2016 Budget First Amendment Capital Investment Plan Amendments Fiscal Year 2015 Original Revised Prior Carry FY 2016 Revised CIP CIP Fiscal Year(s) Forward Year FY 16 CIP Project # Title Budget Budget Expenses Balance Budget Budget FR1501 Fire - SCBA Equipment $ 300,200 $ 300,200 $ - $ 300,200 $ - $ 300,200 PR1501 Park & Playground Improvement Equipment $ 66,000 $ 66,000 $ - $ 66,000 $ - $ 66,000 N/A Police Department Vehicle $ 169,600 $ 171,100 $ 148,978 $ 22,000 $ 242,200 $ 264,200 ST1304 Garrison Farm Streets & Stormwater $ 2,600,000 $ 4,226,700 $ 2,480,657 $ 1,496,500 $ - $ 1,496,500 ST1501 Salt Storage Barn 50,000 75,000 - 75,000 - 75,000 ST1502 Streets, Alleys & Concrete Program 900,000 624,400 182,988 441,500 1,000,000 1,441,500 ST1503 Misc Emerg. Street/Storm Repairs 75,000 75,000 40,090 35,000 - 35,000 ST1504 Old PW2 Site Improvements 150,000 150,000 106,195 43,900 385,000 428,900 ST1506 Stormwater Ditch Maintenance 15,000 15,000 - 15,000 - 15,000 ST1508 Stormwater Utility Planning 90,000 90,000 7,650 82,400 - 82,400 Street Division $ 3,880,000 $ 5,256,100 $ 2,817,580 $ 2,189,300 $ 1,385,000 $ 3,574,300 Total General Capital Project Fund $ 4,415,800 $ 5,793,400 $ 2,966,558 $ 2,577,500 $ 1,627,200 $ 4,204,700 Total Increase in General Cap Proj Fund $ 2,577,500 CT1405 Lakeview Drainage Study $ - $ 24,400 $ 18,187 $ 6,300 $ - $ 6,300 CT1562 Village of Cannon Mill Repavement 315,000 386,900 25,997 361,000 - 361,000 CT1599 Signage for the Hamlet & Bicentennial Village 2,700 2,700 1,170 1,600 - 1,600 Total Community Transportation Fund $ 317,700 $ 414,000 $ 45,354 $ 368,900 $ - $ 368,900 Total Increase in Comm Transportation Fund $ 368,900 N/A Sterling Dump Truck $ 66,900 $ 66,900 $ - $ 59,900 $ - $ 59,900 WD0804 1.0 MG Storage Tank - Denney's Road - 2,470,700 2,500 2,468,200 - 2,468,200 WD1302 Garrison Farm Storage Tank 400,000 4,221,600 2,100,291 1,297,300 - 1,297,300 WD1506 Shallow Well #7 Abandonment 15,000 15,000 - 15,000 - 15,000 WQ1503 West Dover Connector Project - 336,000 184,561 73,600 - 73,600 Water Division $ 481,900 $ 7,110,200 $ 2,287,352 $ 3,914,000 $ - $ 3,914,000 Total Increase in Water Division $ 3,914,000 N/A Sterling Dump Truck $ 66,900 $ 66,900 $ - $ 59,900 $ - $ 59,900 N/A Sterling Jet Truck 210,400 173,900 - 186,000 - 186,000 WW1206 Brandywine Pump Station Replcmnt - 339,100 237,906 101,200 - 101,200 WW1303 Westover Pump Station 718,000 1,299,600 7,254 1,292,400 - 1,292,400 WW1304 Garrison Farm Wastewater Projects - 3,199,700 2,571,260 628,500 - 628,500 WW1503 Hazzlettville Rd Interceptor 755,000 201,700 - 462,100 - 462,100 WW1504 Lakeview Drive Pump Station Replacement 450,000 408,400 48,817 359,600 - 359,600 WW1509 West Dover Connector Road Utility Relocation - 922,300 10,859 387,300 - 387,300 Wastewater Division $ 2,200,300 $ 6,611,600 $ 2,876,096 $ 3,477,000 $ - $ 3,477,000 Total Increase in Wastewater Division $ 3,477,000 Total Water/Wastewater I & E Fund $ 2,682,200 $ 13,721,800 $ 5,163,448 $ 7,391,000 $ - $ 7,391,000 Total Increase in Water/Wastewater I & E Fund $ 7,391,000 5 OF 2

Exhibit A City of Dover Fiscal Year 2015/2016 Budget First Amendment Capital Investment Plan Amendments Fiscal Year 2015 Original Revised Prior Carry FY 2016 Revised CIP CIP Fiscal Year(s) Forward Year FY 16 CIP Project # Title Budget Budget Expenses Balance Budget Budget EG1212 MR Unit 3 Turbine Inspection $ - $ 151,800 $ 98,392 $ 53,500 $ - $ 53,500 EG1416 VanSant Capacity Increase 750,000 901,900 409,784 492,200 - 492,200 EG1504 McKee Unit 3 Boiler System 295,000 138,000 57,287 80,800 42,000 122,800 EG1506 McKee & VanSant Safety Improvement 52,000 52,000 33,776 18,300 - 18,300 Electric Generation $ 1,097,000 $ 1,243,700 $ 599,239 $ 644,800 $ 42,000 $ 686,800 Total Increase in Electric Generation $ 644,800 N/A Metering Infrastructure $ - $ 150,000 $ - $ 150,000 $ - $ 150,000 N/A Vehicle/Truck - 33,000 - 33,000 387,600 420,600 EE1509 West Dover Connector 250,000 250,000 94,209 155,800 - 155,800 EE1516 Chestnut Grove (new developments) 299,000 255,000 118,999 136,000 - 136,000 EE1522 Garrison Oak Park (new developments) 184,000 184,000 166,523 17,500 - 17,500 EE1525 Leander Lakes Apt Phase I (new developments) 73,000 73,000 3,608 69,400 - 69,400 EE1526 Playtex Addition (new developments) 200,000 354,100 204,136 150,000 - 150,000 EE1544 Nottingham Meadows (new developments) 28,600 28,600 2,011 26,600 - 26,600 Transmission & Distribution $ 1,034,600 $ 1,327,700 $ 589,486 $ 738,300 $ 387,600 $ 1,125,900 Total Increase in Transmission & Distribution $ 738,300 N/A Battery Bank Replacement $ 24,500 $ 24,500 $ 10,875 $ 13,700 $ - $ 13,700 EE1312 General Scott Switchgear 1,100,000 1,137,600 30,421 1,107,200 - 1,107,200 EE1443 GOTP Transmission Line Relocation - 550,000 141,526 408,500 - 408,500 EE1500 69 KV Rebuild 75,000 75,000 12,029 63,000 - 63,000 EE1520 69 kV Cable Replacement North Street 85,000 85,000 - 85,000 50,000 135,000 Engineering Division $ 1,284,500 $ 1,872,100 $ 194,851 $ 1,677,400 $ 50,000 $ 1,727,400 Total Increase in Engineering $ 1,677,400 Total Electric I & E Fund $ 3,416,100 $ 4,443,500 $ 1,383,576 $ 3,060,500 $ 479,600 $ 3,540,100 Total Increase in Electric I & E Fund $ 3,060,500 Total Carryforward balances from FY 2015 $ 13,397,900 6 OF 2

ATTACHMENT #3 LF&A Meeting of 09/28/2015 CITY OF DOVER FINANCIAL POLICIES 09/8/14

CITY OF DOVER, DELAWARE FINANCIAL POLICIES The purpose of these policies is to present a standardized set of principles that the City follows in managing its financial and budgetary affairs. These are general statements of policies, which represent long-standing principles, traditions, and practices that will be used to guide the City in maintaining financial stability. It will be the responsibility of the Finance Department to ensure the financial objectives of these policies are maintained. Revenue Policy 1. The City will strive to maintain a broad and diversified revenue base that will equitably distribute the burden of supporting City services and will protect the City from short-term fluctuations in any one revenue source. 2. The City will actively support economic and industrial development recruitment and retention efforts to provide for a solid revenue base. 3. The City will maintain timely collection systems and implement necessary enforcement strategies to collect revenues from available sources. 4. The City will establish user fees and charges for services, when feasible, at levels related to the cost of providing the services. The City will review the fees and charges every three to five years to determine modifications needed to keep pace with the cost of providing the services. Property Tax Rates are set annually 5. The City will review its incentive programs every three years and provide City Council with the amount of foregone revenues and any recommended changes. I don’t believe this is being completed now. Do we want to do so? The GASB has issued GASB Statement No. 77 Tax Abatement Disclosures that will require to have this information reported in the Annual Financial Report each year. 6. The City will establish, when feasible, self-supporting enterprise funds and intergovernmental service funds in which a relationship between revenues and expenditures clearly exists. 7. The City will project current revenues on a conservative basis so the actual revenues will consistently meet or exceed budgeted revenues. Revenues greater or less than the original budget will flow through to the audited Ending Budget Balance. 8. The City will maintain a budgetary control system and will prepare reports, which compare actual revenues to budgeted amounts. 9. The City will limit the designation of General Fund revenues for specified purposes to maximize flexibility in budgeting and revenue utilization. 10. The City will review annually and revise, where necessary, its cost allocation formulas, i.e. internal service departments. 2

11. Upon satisfying all rate covenants the City will provide operating transfers to the General Fund. From the Water/Wastewater Utility no greater than $1,000,000 and from the Electric Utility no greater than $10,000,000. Expenditure Policy 1. Basic and essential services provided by the City will receive first priority for funding, i.e. Public Safety & Health, Utilities, Streets, & Sanitation. The City will establish performance measurements for all program areas, when feasible. These measures will reflect the demand, workload capability, and projected outcomes for the program to accomplish its objectives. Do we have valid performance measurements by program and are they being reported? 2. A report of the expenses of the Public Safety categories that have been identified will be presented to City Council two (2) times; once upon delivery of the proposed budget in May and the other upon the adoption of the budget in July. The report will map the revenues that have been identified to support the expenses, how much of a gap there is, and what the trend is for closing the gap over a 20 year period. The revenues will be the direct revenues of those programs and the Property Tax Revenue, excluding BID taxes. 3. The City will adopt a balanced budget, by fund, for all funds maintained by the City, in which total anticipated revenues must equal or exceed the budgeted expenditures for each fund. The Beginning Budget Balance will not be considered a revenue source. 4. The City will maintain a budgetary control system to ensure adherence to the original adopted budget and will prepare reports, which compare actual expenditures to budgeted amounts. Expenditures greater or less than the original adopted budget will flow through the audited Ending Budget Balance. 5. The City will restrict the use of appropriations as follows: • Funds appropriated for personnel expenses shall be restricted to use as personnel expenses; Any personnel savings at the end of each fiscal year will be re-appropriated in the next fiscal year to be transferred to the City’s unfunded retirement liabilities; • Funds appropriated as capital expenses shall be restricted to use as capital expenses; • Funds appropriated as operating expenses shall be restricted to use as operating expenses; • All requests for additional personnel shall be accompanied with a five-year estimate on the costs of such position(s), including salaries and other employment costs (OEC’s); 6. The City will refrain from budgeting revenues derived from infrequent and unanticipated transactions for ongoing expenses. These revenues will be set aside for asset replacement or as otherwise directed by Mayor and Council. 7. The City will provide access to medical, dental, vision, life, AD & D, and short-term disability insurance for its employees. The cost for these benefits will be a shared responsibility between the City and its employees as outlined in the City Personnel Handbook or collective bargaining agreements 3

8. The City will provide access to medical and dental insurance for its retirees and their families. The cost for these benefits will be a shared responsibility between the City and its retirees as outlined in the City Personnel Handbook or collective bargaining agreements. 9. The City will provide access to appropriate retirement plans for its employees. The City will make contributions for eligible employees at the actuarial determined percentage defined for each of the respective retirement plans. 10. The City will establish an Other Post-Employment Benefit Fund (OPEB) and provide available funding for early implementation of a new accounting standard promulgated by the Government Accounting Standards Board. The City will make contributions for eligible employees and retirees at the actuarial determined rates or percentages to fund future retiree medical benefits. Debt Policy 1. The City will maintain a debt management policy and full disclosure on financial reports. 2. The City will maintain communications with bond rating agencies and continue to strive for improvements in the City’s bond rating. 3. The City will adhere to its debt covenants. 4. The City will review its debt capacity every three (3) years. 5. The City will pay for all capital projects and capital improvements on a pay-as-you-go basis using current revenues whenever if possible. If a project or improvement cannot be financed with current revenues, long-term debt or use of reserves will be recommended. 6. The City will refrain from issuing long-term debt for a period in excess of the expected useful life of the capital project. 7. The City will use special assessment revenue or other self-supporting bonds instead of general obligation bonds, when practical. 8. The City will seek refinancing of outstanding debt if it is determined that the City will benefit by reduced interest expense over the remaining life of the bonds. Budget Balance/Reserve Policy – General Fund 1. The City will strive to maintain a minimum Budget Balance, of at least 8% and no greater than 12% of the current year operating revenues for the General Fund, excluding the carry forward balance. The purpose of the budget balance is to meet temporary fluctuations in cash flows and to provide a cushion for loss of revenues until operating changes can be implemented. If the final Budget Balance exceeds the amount as approved in the budget ordinance, such funds shall be used to provide for unfunded retirement liabilities or as otherwise designated by City Council. The City may use monies in the Budget Balance only in times of fiscal and economic hardship. 4

2. Once achieved, at no time should the City’s budget balances fall below their specified percentages. If a shortfall occurs in the budget balance and immediately restoring the balances to the specified percentage would cause an extreme burden on the taxpayers, the budget balance may, with the Mayor’s and City Council’s approval, be restored to the specified percentage within one (1) year, but in any case, no longer than three (3) years. 3. The City will maintain a minimum reserve, in a contingency account, of at least $700,000 2% of the current year operating revenues for the General Fund. The City may only use monies in the contingency accounts to cover emergencies of a non-recurring nature that are over and above the normal course of operations. Examples are uninsured losses, storms or hurricane damages. The Contingency Reserve will not be used to balance the operating budget. 4. The total of the General Fund budget and contingency balances shall not exceed 17% (~ 2 months) of Budgeted Operating Revenues. 5. The City will create a Capital Asset Replacement account for Governmental Fund asset procurements. Optimally, the amount set aside for future asset replacements should equal the annual depreciation of the current assets. (Annual Depreciation is approximately $2.5 million per year) The City will appropriate excess (amounts greater than budgeted) revenues to fund this account, or if the balance is less than the $500,000 minimum, $200,000 per annum until such time the minimum balance is replenished. 6. The City will create a General Capital Project Fund to account for all General Government asset procurements and projects. The City will provide operating fund transfers and/or debt proceeds for each fiscal year’s Capital Investment Plan. All vehicle and equipment purchases under $25,000 will be budgeted on a pay as you go basis. Budget Balance/Reserve Policy – Water/Wastewater Fund 1. The City will strive to maintain a minimum Budget Balance, of at least 8% and no greater than 17% (two months) of the current year operating revenues for each of the Water & Wastewater Utility Funds, excluding the carry forward balance. The purpose of the budget balance is to meet temporary fluctuations in cash flows and to provide a cushion for loss of revenues until operating changes can be implemented. If the final Budget Balance exceeds the amount as approved in the budget ordinance, such funds shall be used to provide for unfunded retirement liabilities or as otherwise designated by City Council. The City may use monies in the Budget Balance only in times of fiscal and economic hardship. 2. Once achieved, at no time should the City’s budget balances fall below their specified percentages. If a shortfall occurs in the budget balance and immediately restoring the balances to the specified percentage would cause an extreme burden on the ratepayers, the budget balance may, with the Mayor’s and City Council’s approval, be restored to the specified percentage within one (1) year, but in any case, no longer than three (3) years. 3. The City will maintain a minimum reserve, in a contingency account, of at least $250,000 2% of the current year operating revenues for each the Water & Wastewater Fund. The City may only use monies in the contingency accounts to cover emergencies of a non-recurring nature that are over and above the normal course of operations. Examples are uninsured losses, storms or hurricane damages. The Contingency Reserve will not be used to balance the operating budget. 5

4. The total of the combined Water & Wastewater Fund budget and contingency balances shall not exceed 25% (3 months) of Budgeted Operating Revenues. 5. The City will maintain a Capital Asset Replacement account to cover replacement or procurement of assets of the utility. Optimally, the amount set aside for future asset replacements should equal the annual depreciation of the current assets. The City will maintain a minimum balance of $500,000 for each utility for Capital Asset Replacements. The City will appropriate excess revenues to fund this account, or if the balance is less than the minimum $100,000 per annum for each utility until such time the minimum balance is achieved. 6. The City established by ordinance on December 17, 1996 the Wastewater Impact Fee Reserve to provide for future expansion of the City’s wastewater system due to increased demand. The ordinance further provides for debt service payments attributed to wastewater expansion projects to be funded by the current year’s collection of Impact Fees and the remainder to be deposited into the reserve account. The City shall maintain a minimum of 20% of wastewater revenues in the Impact Fee Reserve account. Amounts used to finance projects shall be replenished by the operating revenues of the Wastewater Fund over the succeeding seven years of any project completion. 7. The City established by ordinance on February 1, 2008 the Water Impact Fee Reserve to provide for future expansion of the City’s water system due to increased demand. The ordinance further provides for debt service payments attributed to water system expansion projects to be funded by the current year’s collection of Impact Fees and the remainder to be deposited into the reserve account. The City shall maintain a minimum of $1.5 million 20% of water revenues in the Impact Fee Reserve account. Amounts used to finance projects shall be replenished by the operating revenues of the Water Fund over the succeeding seven (7) years of any project completion. 8. The Water & Wastewater Improvement & Extension Fund budget balance shall be no less than $200,000 of the current fiscal year’s appropriation for water and wastewater projects to allow for project variances and change orders; a 10% contingency shall be included in project budgets greater than $250,000 if the Department Head determines it to be appropriate. All vehicle and equipment purchases under $25,000 will be budgeted on a pay as you go basis. The City Manager shall make the necessary budget amendments in accordance with the City of Dover Purchasing & Budget Amendment Policies. Budget Balance/Reserve Policy – Electric Revenue Fund 1. The City will strive to maintain a minimum Budget Balance, of at least 8% and no greater than 12% (45 days) of the current year operating revenues for the Electric Revenue Fund, excluding the carry forward balance and power cost adjustments. The purpose of the budget balance is to meet temporary fluctuations in cash flows and to provide a cushion for loss of revenues until operating changes can be implemented. If the final Budget Balance exceeds the amount as approved in the budget ordinance, such funds shall be used to provide for unfunded retirement liabilities or as otherwise designated by City Council. The City may use monies in the Budget Balance only in times of fiscal and economic hardship. 6

2. Once achieved, at no time should the City’s budget balances fall below their specified percentages. If a shortfall occurs in the budget balance and immediately restoring the balances to the specified percentage would cause an extreme burden on the ratepayers taxpayers, the budget balance may, with the Mayor’s and City Council’s approval, be restored to the specified percentage within one year, but in any case, no longer than three years. 3. The City will maintain a minimum reserve, in a contingency account, of at least $750,000 1% of the current year operating revenues for the Electric Revenue Fund. The City may only use monies in the contingency accounts to cover emergencies of a non-recurring nature that are over and above the normal course of operations. Examples are uninsured losses, storms or hurricane damages. The Contingency Reserve will not be used to balance the operating budget. 4. The total of the combined Electric Revenue Fund budget and contingency balances shall not exceed 25% (3 months) of Budgeted Operating Revenues. 5. The City has established by bond covenant an account to cover insurance deductibles on the electric transmission and distribution system or the generating plants. The City shall maintain a minimum balance of $350,000 $750,000 to cover various deductibles. 6. Recognizing price fluctuations in the wholesale power markets the City has established a rate stabilization reserve. The purpose of using such a reserve is to level off the fluctuations in the wholesale power supply market and in turn provide stable rates to our customers. In those instances where the actual cost of power supply and generation are less/more than the budgeted cost of power supply and generation, the City will transfer the difference to/from the Rate Stabilization Reserve. The balance shall be maintained at a minimum of 3% 10% not to exceed 20% 10% of the purchase power cost in any given year. If the reserve balance exceeds the 10% 20% maximum, a credit will be applied to the power cost adjustment. 7. The Electric Improvement & Extension Fund budget balance shall be no less than $200,000 of the current fiscal year’s appropriation for electric system projects to allow for project variances and change orders; a 10% contingency shall be included in project budgets greater than $250,000 if the Department Head determines it to be appropriate. All vehicle and equipment purchases under $25,000 will be budgeted on a pay as you go basis. The City Manager shall make the necessary budget amendments in accordance with the City of Dover Purchasing & Budget Amendment Policies. 8. The City has established an account to provide for capital financing of Future Capacity or system expansion. The City shall maintain a balance equivalent to the value of 10% growth in capacity at any given time, or no less than $10,000,000. Amounts used to finance projects shall be replenished by the operating revenues of the Electric Revenue Fund over the succeeding seven years of any project completion. 9. The City has established an account to provide for replacement or procurement of utility system assets, otherwise known as Depreciation Reserve. Optimally, the amount set aside for future asset replacements should equal the annual depreciation of the current assets. The City will maintain a minimum balance of $10,000,000. The primary purpose of this account is to provide partial or all financing of major capital projects and minimize debt service payments. The account is also intended to cover unforeseen capital replacements due to equipment breakdowns, storms or hurricane damages. Amounts used to finance projects shall be replenished by the 7

operating revenues of the Electric Revenue Fund over the succeeding seven (7) years of any project completion 10. The total of the combined Electric Revenue and Electric Improvement & Extension Fund budget and reserve balances shall be benchmarked at 50% Budgeted Operating Revenues. Operating Fund Budget Balance and Reserves shall be adjusted to appropriate levels through adjustments in the operating budget. Improvement & Extension Fund Budget Balance and Reserves shall be adjusted in accordance with the Capital Improvement Plan. Investment and Cash Management Policy 1. The City will deposit all receipts on a timely basis in interest bearing accounts. 2. The City will strive to maximize the return on its investment portfolio without jeopardizing principal amounts. 3. The City will limit its investments to the types of securities provided for by Delaware statutes. 4. The City will diversify its investments by maturity date to protect against market fluctuations. 5. The City will purchase securities from qualified institutions based on competitive bids in an effort to obtain the highest available rates. 6. The City will maintain an Investment Policy based on prudent investment practices and will monitor all investment managers’ compliance with policy objectives. Capital Improvement Policy 1. The City will prepare and update, as needed a five-year Capital Improvements Program (CIP) which will provide for the orderly maintenance, replacement, and expansion of capital assets. 2. The CIP will identify long-range capital projects and capital improvements of all types, which will be coordinated with the annual operating budget to maintain full utilization of available revenue sources. 3. When preparing the CIP, the City will seek to identify all viable capital projects and capital improvements required during the subsequent five-year period. These projects and improvements will be prioritized by year and by funding source. 4. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs and savings associated with a project or an improvement will also be given consideration in the establishment of priorities. 5. When appropriate, the City will seek Federal, State, and other funding to assist in financing capital projects and capital improvements. 6. The City will incorporate the reasonable findings and recommendations of other cities’ Boards, Commissions, Committees, and Citizen Task Forces, as they relate to capital projects and improvements. 8

7. The City will seek input from the public by holding public hearings in relation to the establishment of projects and project priorities. Financial Reporting Policy 1. The City’s accounting system will maintain records in accordance with accounting standards and principles outlined by the Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and the State of Delaware. 2. The City will employ an independent accounting firm to perform an annual audit of the City’s finances and make the annual audit available to all required and interested parties. 3. The City will produce monthly and quarterly financial statements reporting the current periods’ activity for all funds maintained by the City. 4. The City will prepare an annual budget document that provides a basic understanding of the City’s planned financial operations for the coming fiscal year. Copies of the proposed and final budget will be made available to all interested parties and opportunities will be provided for citizen input prior to final decisions on the budget. 5. The City will place continued emphasis on review and maintenance of an accounting system which provides strong internal budgetary and accounting controls designed to provide reasonable assurance, but not absolute, assurance regarding: (a) the safeguarding of assets against loss from unauthorized use or disposition and, (b) the reliability of financial records for preparing financial statements and reports, and the maintaining accountability for assets. 6. The City will seek annual renewal of the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget Presentation Award. Adoption: Approval by City Council: January 28, 2002 Most recent amendments: 1. Amended by City Council: June 11, 2014 2. Amended by City Council on September 8, 2014 9

ATTACHMENT #4 LF&A Meeting of 09/28/2015

Monthly Report August 2015 Office of City Assessor

Assessor’s Report Transfer Tax Dollar Amount for the Number of Deeds Stamped for the Month of August 2014/2015 Month of August 2014/2015 $1,000 25 29 30 30 Thousands $552 21 25 $500 20 $52 $69 $10 15 8 10 $14 $84 $0 $11 2014 10 2 3 0 2 2014 $0 5 2015 0 2015 First Time Buyer for the Month of August 2014/2015 Realty August 2014/2015 PropertySales in Dollars Received 25 Prior to Recording 25 21 $37 20 Res. Non‐First $40 Millions $30 $2 15 10 Time Buyers $20 $5 $6 $0 $1 8 $10 $3 $1 2014 10 Res. First Time $0 5 Buyers 2015 0 2014 2015 Major Updates June ‐ 15 June ‐ 15 August ‐ 15 Assessment Change ‐$33,394,930 ‐$1,042,600 $2,774,500 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 15 $2,404,600 $2,853,606 0.84 0.98 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. 1

Assessor’s Report Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. 2

SEP 22, 2015 CITY OF DOVER PAGE: 1 03:46 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-01-62.00 18 R10 115 MILLCREEK DR 1 5 1992 2 2118 C+ AV 199,300 24-AUG-15 229,900 .87 ED05-067.05-02-17.00 18 R10 5 NIBLICK CT 1 5 1988 2 3030 A- AV 262,900 17-AUG-15 273,500 .96 ED05-067.14-03-44.00 2 R10 22 KENT CIR 1 14 1974 1 1180 C AV 112,500 12-AUG-15 127,000 .89 ED05-067.19-03-22.00 17 R10 743 BICENTENNIAL BLVD 1 5 1987 2 3193 B AV 276,400 17-AUG-15 315,000 .88 ED05-067.20-03-74.00 8 R20 406 N BRADFORD ST 2 1 1920 2 2358 B- GD 186,000 07-AUG-15 256,000 .73 ED05-068.09-02-55.00 13 R10 787 MILLER DR 1 5 1974 2 1316 C+ AV 149,500 21-AUG-15 164,000 .91 ED05-068.18-04-25.00 7 R10 171 MITSCHER RD 1 2 1949 1 600 C FR 51,500 18-AUG-15 80,000 .64 ED05-076.03-04-64.00 11 R10 428 BEUVALE LN 14 2015 1 2146 B+ AV 260,400 20-AUG-15 299,456 .87 ED05-076.05-02-44.00 14 R10 64 STONEY DR 1 14 1987 1 1293 C AV 131,500 14-AUG-15 179,900 .73 ED05-076.05-03-05.00 14 R10 14 STONEY DR 1 6 1986 1 1243 C AV 112,600 21-AUG-15 175,000 .64 ED05-076.06-01-24.00 103 R50 4 CHASE HALL 1 20 1973 1 848 B GD 61,100 07-AUG-15 87,000 .70 ED05-076.08-06-12.00 9 R10 28 S KIRKWOOD ST 1 2015 2 1440 C+ AV 123,500 06-AUG-15 149,800 .82 ED05-076.09-03-18.00 14 R10 6 MARGATE CIR 1 2015 2 1772 C+ AV 205,900 21-AUG-15 203,150 1.01 ED05-076.13-05-08.00 14 R10 15 WESTOVER DR 1 5 2001 2 2328 C+ AV 172,900 11-AUG-15 206,900 .84 ED05-077.05-03-36.00 9 R10 44 S GOVERNORS AVE 1 1 1900 2 1943 C AV 98,600 17-AUG-15 107,000 .92

CITY MANAGER’S MONTHLY REPORT AUGUST 2015 City Manager’s Monthly Report, August 2015

Customer Services  In the month of August, we processed 5,442 credit card payments for the month totaling $1,360,232.94. Human Resources  Continued contract negotiations. Library  815 attended 58 programs for adults.  7324 attended 23 programs for teens.  534 attended 28 programs for children.  15 volunteers completed 148 hours of service.  146 attended 37 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, August 2015

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 398 3,000 400 382 358 2,500 308 292 300 2,161 2,144 300 268 2,053 1,998 2,075 2,000 1,855 1,861 1,749 1,630 208 1,570 1,599 1,437 200 1,500 1,298 1,000 100 500 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 0 14 14 14 14 14 15 15 15 15 15 15 15 15 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 14 14 14 14 14 15 15 15 15 15 15 15 15 Write-Offs / Electric & Trash Bills The electric write-off for outstanding electric bills with dates ranging mainly from April 2012 until June 2012 . The proposed write-off of $23,958.50 includes 737.10 from accounts that filed for bankruptcy. The $23,958.50 is the forth write-off for Fiscal 2014 and is the average of .10 percent of the revenue ($24,507,815.) for the write-off period. In other words, the City collected 99.90% of all bills for the write-off period. For every $100 dollars of revenue the City billed in the write-off period, $0.10 was not collected. The trash write-off for outstanding trash bills with dates ranging mainly from January 2012 until March 2012. The proposed write-off of $574.67 includes $0.00 from accounts that filed bankruptcy. The $574.67 is the forth write-off for Fiscal 2014 and is the average of $0.12 percent of the revenue ($475,652) for the write-off period. In other words, the City collected 99.88% of all bills for the write-off period. For every $100 of revenue the City billed in the write-off period, $0.12 was not collected. According to the APPA, the industry standard for collections among publicly held utilities of similar size is 99.74% of total electric revenue. The accounts are currently assigned to our collection agency and will remain there even when they have been written off. A complete list of accounts is available upon request. FY 2016 FY 2015 Major Program Updates Aug 2015 Aug 2014 Difference Year-to-Date Year-to-Date Number of Customers Served 21,463 20,329 1,134 48,437 48,650 Final Bills 820 818 2 1,552 1,567 Estimated Bills 238 208 30 456 421 Penalties Posted $ 16,236 $ 13,833 2,403 $ 28,345 $ 30,075 Extensions of Credit - Amount Extended $ 125,905 $ 57,669 68,236 $ 208,967 $ 112,645 Balance Transfers $ 2,794 $ 3,236 (443) $ 5,265 $ 4,287 Utility Collections $ 24,880 $ 27,253 (2,372) $ 67,274 $ 33,819 Special Assessments $ - $ - - $ - $ - Miscellaneous Billings $ 326,661 $ 107,249 219,412 $ 410,366 $ 107,249 CNP through Disconnect Collars $ - $ - - $ - $ - Court Cases $ - $ - - $ - $ - Tamperings $ - $ - - $ - $ - Taxes Levied $ 1,669,564 $ 1,801,107 (131,543) $ - $ - Billing Adjustments $ (2,638) $ (2,491) (147) $ - $ - Total Taxes Collected $ 551,850 $ 628,818 (76,969) $ - $ - Taxes Outstanding $ 1,115,077 $ 1,169,797 (54,721) $ - $ - Payments in Lieu $ - $ 5,060 (5,060) $ - $ - City Manager’s Monthly Report, August 2015 3

HUMAN RESOURCES Category August Sept Oct Nov Dec Jan Feb Mar April May June July August Total 14 14 14 14 14 15 15 15 15 15 15 15 15 Caucasian* 290 290 291 288 290 287 286 289 289 291 290 291 290 N/A * Minorities 58 61 61 61 62 63 62 63 61 63 63 64 64 N/A Hired 1 5 5 0 5 1 0 9 5 9 3 8 2 53 Terminated/Resigned/ 2 2 4 3 2 3 2 5 7 4 4 4 1 43 Retired/Other Transferred/Promoted 1 0 3 5 1 0 0 0 0 0 4 0 1 15 Jobs Posted 4 2 3 3 3 3 2 7 2 2 2 1 7 41 Workers Comp. Inju- 2 1 2 5 1 1 3 3 3 2 2 0 4 29 ries Workers Comp. Hours 160 51 22 32 2 17 29 312 97 231 115 260 42 1370 Insurance Claims 1 4 1 1 5 4 1 3 0 2 2 0 3 27 Full-time Employees: 330 Part-time Employees: 26 (*4 Pitts Center, 1 Recreation, 12 Library, 2 Customer Service, 1 Central Services, (6) Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. ** August 2015 Pitts Center Number reduced to 4 to reflect error in July 2015 Positions Hired: Building Supervisor (part-time Pitts Center); Library Assistant (part-time) Promoted: Sub-Station Crew Leader to System Operator I Position Resigned/Retired/Terminated: Custodian I (Public Works) Positions Posted: Mechanic I, Motor Equipment Operator I (Water/Wastewater), Motor Equipment Operator I (Sanitation), Motor Equipment Operator I/II (Streets), Utility Maintenance Mechanic (Water/Wastewater), Public Works Inspector, Planner I (Planning/Inspections) Recruitment Information Unfilled/Open Positions by Department* Unfilled/Open Positions Aug Sept Oct Nov Dec Jan Feb Mar April May June July Aug By Department 14 14 14 14 14 15 15 15 15 15 15 15 15 Electric 5 25 5 2 2 2 4 3 2 3 2 1 2 Public Works 11 12 11 12 12 12 13 15 13 17 16 18 17 Police 2 2 0 1 1 10 10 4 4 2 3 5 5 All Other Departments 3.5 4.5 5 5 3 3 4.5 4.5 5 4 6 11 9.5 Totals 21.5 23.5 21 20 18 28 29.5 26.5 24 26 27 35 33.5 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2015-16 Budget Electric: System Operator (Dispatch), Generation Manager Public Works: (3) Utility Maintenance Mechanic I/Wastewater; Civil Engineer l; Public Works Inspector (Public Works); Motor Equipment Operator I (Streets); Motor Equipment Operator II (Streets); (3) Motor Equipment Operator I (Sanitation); Nursery Person II (Grounds); Nursery Person I (Grounds); Mechanic I; (2) Motor Equipment I Water/wastewater; Water Treatment Plant Operator I; Operations Manager Police: (5) Police Officer *Police Officer (4) 9/2015 All Other Departments: (3) Customer Service Clerk (part-time), Librarian II; (2) Librarian I (part-time); Library Clerk I (part-time), Administrative Assistant (Information Technology-part-time); Library Page (part-time); AS400/System Operator (Information Technology); Planner I (Planning & Inspections); Accountant I, Finance (part-time); Key Accounts Representative (Customer Service) 4 City Manager’s Monthly Report, August 2015

HUMAN RESOURCES continued Turnover Statistics 2010 2011 2012* 2013 * 2014 2015 Total Turnover % 5.57 6.75 11.00 10.91 6.02 8.78 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 5.10 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 3.40 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 2015 Total Number of Employees Separating from 21 25 38 37 21 31 Service Average Number of Full-time Employees 362 356 333 325 331 331 Average Number of Part-time Employees 16 15 12 14 18 22 * Healthcare cost sharing implemented City Manager’s Monthly Report, August 2015 5

INFORMATION TECHNOLOGY Service Requests Resolved Programming Requests Completed 140 128 125 30 28 120 121 116 120 25 102 22 100 91 90 91 18 18 19 77 20 17 16 80 15 52 15 13 60 11 31 9 40 10 7 20 13 4 5 0 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 0 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 14 14 14 14 14 15 15 15 15 15 15 15 15 14 14 14 14 14 15 15 15 15 15 15 15 15 Page Views - City of Dover Web Page 40,000 35,000 30,000 Pages Viewed 25,000 20,000 31,423 31,600 31,423 32,737 33,605 33,344 28,026 25,426 26,428 27,275 28,370 23,955 15,000 10,000 23,845 5,000 0 Aug - Sep - Oct- Nov- Dec- Jan- Feb- Mar- Apr - May- Jun- Jul- Aug - 14 14 14 14 14 15 15 15 15 15 15 15 15 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100.00% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 372 380 365 Scheduled PCs Replaced - - - Servers Supported 30 30 19 People Trained 1 11 11 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, August 2015

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Aug 15 Adults – 1,346 Teens – 271 Children – 499 Circulation Aug 15 FYTD 16 Aug 14 FYTD 15 Dover residents 20,309 42,874 22,867 47,044 Ebooks 2,356 4,838 1,922 3,796 Kent residents* 12,087 25,950 14,403 31,286 Non-county residents 2,150 4,462 2,103 4,256 Registrations Dover residents 421 810 439 882 Kent residents* 36 67 37 99 Non-county residents 2 8 7 18 Other Visiting Patrons 35,012 63,024 28,279 55,398 Meeting Room Usage 1,222 2,519 1,215 2,602 Photocopier Usage 1,199 2,326 1,375 2,563 Computer Printing Usage 3,355 6,015 3,350 5,826 Computer Users 4,609 9,464 5,034 10,277 Wireless Computer Users 2,109 4,114 1,846 3,502 Holds (Total) 7,206 14,679 7,102 14,335 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 273 Harrington: 1 Milford: 139 Milford: 0 Smyrna: 758 Smyrna: 7 Outside City Limits: 10,917 Outside City Limits: 28 Total Registered Users: (Card Holders) City: 27,712 Kent County: 12,572 Outside Kent County: 1,064 Other Points of Interest: Inter/Interlibrary: 58 items loaned out Technical services: 712 items added 24 items borrowed 618 items deleted Volunteers: 148 hours of service completed City Manager’s Monthly Report, August 2015 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 925 1000 1,000 827 834 848 875 869 869 827 726 717 733 800 648 541 564 551 510 600 504 500 292 348 239 190 400 166 151 166 173 135 211 217 177 177 160 110 200 34 32 - 0 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Bulk Collection Mechanized Hand Trash Container 14 14 14 14 14 15 15 15 15 15 15 15 15 Collection Collection Repair/Delivery Bulk Automated Aug 15 Aug 14 AUGUST 15 FYTD 16 AUGUST 14 FYTD 15 Trips to DSWA Sandtown Landfill 178 368 181 378 Total Tonnage to DSWA 1,004.12 2,119.38 992.92 2,093.33 90-Gallon Containers Delivered 43 145 44 67 300-Gallon Containers Delivered 0 0 10 18 Total Man Hours-containers Delivered 15 39 41 73 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED August 2015 19,066 9,187 245,520 12.88 8 City Manager’s Monthly Report, August 2015

PUBLIC WORKS continued Streets AUGUST 15 FYTD 16 AUGUST 14 FYTD 15 Signed Installed 7 9 39 86 Signs Repaired 9 9 13 23 Curbs Painted Yellow (feet) 0 1,116 316 599 New Post Installed 14 15 7 11 Storm Catch Basins Repaired 1 8 3 3 Storm Catch Basin Repairing (Hrs.) 14 38 44 44 Storm Catch Basins Cleaned 109 355 5 7 Storm Catch Basins Cleaning (Hrs.) 12 40 4 8 Hot Mix Patching (Tons) 0 0 6 6.00 Hot Mix Patching (Hrs.) 0 0 73 73 Cold Mix Patching Hrs.) 2 15 26 82 Concrete Work (Hrs) 8 32 27 35 Concrete Patching (Cubic Yards) 0.4 0 0 0 Ditch Work (Hrs). 4 28 0 0 Street and Alley Maintenance (Hrs) 4 4 67 168 Street Sweeping (Miles) 1,300 2,349 1,712 3,192 Street Sweeping (Cubic Yards) 96 184 342 690 Grounds Total Work Orders = 28 General = 7 Arborist = 21 Arborist Crew AUGUST 2015 AUGUST 2014 Trees Trimmed 35 17 Trees Removed 12 13 Stumps Removed 0 1 Root Pruning 0 0  One member of the arborist crew had been mowing full time.  The other arborist has been working on various projects, watering baskets, and weeding flowerbeds Beautification Crew  No beautification crew.  Various staff has been working to keep up with the vast amount of weeds in the City’s planting beds  Weeded mulched area on The Plaza and around the Library. Mowing Crew  Mowing of all areas including parks, around City facilities, ditches, and right-of-ways.  Working vigorously to edge curb and sidewalk and remove growth from sidewalks and gutters. Athletic Field Maintenance  Sprayed Round Up on the softball infields, warning tracks and under fence lines.  Set up and taken down of the stage on The Green for each Thursday for the Spring/Summer Performing Arts Program.  Assembled and transported new soccer goals. Litter Removal  Litter crew has been doing an outstanding job with emptying trash cans and picking up litter.  Helped with collection of limbs and debris on small tree pruning projects. City Manager’s Monthly Report, August 2015 9

PUBLIC WORKS continued Geographic Information Systems (GIS) Dover PD Modified the Dover PD Police Districts to make the area around The Meadows at Dover (Firefly) its own area. Created maps of the entire City with districts and emailed PDF copies to Christina. Electric Created a Fiber Web Map application Planning Created a Model to take tracking spreadsheet and make georeferenced feature class Planning Create app for field collection of community issues Planning Created maps of 136 Spruance Rd, 139 Davis Cir, and 401 East Wind Pl showing the flood risk around the homes. Provided PDF copies to Tracey for a project. Planning Created a flood map of 381 College Rd and a map of all above ground storage tanks. Provided PDF copies to Tracey Planning Created a map of CDBG projects that occurred during 2014. Provided this map to Tracey as a PDF. Planning & Inspections Created an 8.5"x11" map of the DDD boundary with the Restoring Central Dover Study Area added on top. Provided AMT with a PDF to send to NCAL. Printed four copies at 24"x36". Planning & Inspections Worked with Ann Marie and Bill Neaton to add areas of the Downtown to the DDD Boundary. Added rea to reach the maximum allowed acreage by the State. Provided AMT with maps to show Scott and the State for approval Public Works Moved digital easement files from the failing GIS Link Station to Public Docs and repath the links Public Works Created a new water, wastewater, storm sewer application to add more functionality Public Works Created a Web Mapping Application for Flower Beds Public Works Create a pilot application in Crowdsource Reporter Public Works GIS Combined the old City Trees shape file and the Garrison Oak tree distribution feature class into a Trees feature class. Placed in Update_to_SDE. Public Works GIS Attended the Quarterly DGDC meeting at Kent County Levy Court Admin. GIS Update from around Delaware. 10 City Manager’s Monthly Report, August 2015

PUBLIC WORKS continued Fleet and Facilities Management Fleet Maintenance PM Work Orders Completed: 24 Number of Tire Repairs: 4 Number of Road Repairs: 6 Other Work Orders: 57 Repair Hours: 173.3 Road Repair Hours: 6.0 Total Work Orders: 81 Fabrication Hours: 40 Misc. Hours: 4 PM Hours: 61.3 # Of Scheduled PM’s: 37 # Of Scheduled PM’s: Completed: 13 Major Program Updates MEASURE August 2015 August 2014 DIFFERENCE 13 out of 37 35.14 % Fall is upon us and we are preparing for leaf sea- son as well as snow in the upcoming winter months. This means the Fleet Shop will be spend- Fleet Maintenance - Scheduled ing several hours even days working on seasonal Preventative Maintenance appoint- 4 out of 22 equipment to ensure operations run smoothly. +16.96 % ments being kept (Quantity and 18.18% Please be patient, if we have to reschedule your Percentage) vehicles PM, we will work you in ASAP. It is not our intention to put anyone’s vehicle on the back burner. The Fleet Shop is limited with space so again please be patient. Facilities Maintenance Facilities - Routine work orders 27 out of 28 16 out of 16 completed within 5 days (Quantity 96.43 % 100% 3.57% and Percentage) Facilities - Emergency work orders 1 out of 1 1 out of 1 completed within 2 days (Quantity 0% 100% 100% and Percentage) City Manager’s Monthly Report, August 2015 11

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 14 14 14 14 15 15 15 15 15 15 15 15 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates AUGUST 15 AUGUST 14 DIFF FY16 YTD FY15 YTD State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 2 9 7 8 23 Plan Review Completed With- 7 plans 11 plans 4 15 22 in 30 days of Submission 100% 100% OPERATIONAL SUMMARY Task AUGUST 15 AUGUST 14 CURRENT FY Water Production - Daily Average 5,891,032 4,857,226 363,304,000 Average Field Response Time (goal is <30 minutes) 15.50 19.50 16.97 Water Mains Repaired 0 2 0 Water Service Lines Repaired 3 0 8 Wastewater Mains Repaired 0 0 1 Wastewater Service Lines Repaired 0 3 0 Sewer Lines Flushed - linear feet 62,162 179,290 148,613 Sewer Mains Videoed -linear feet 565 0 1,205 Total Fire Hydrants in Service 1,820 1,819 1,820 Total Water Meters in City Distribution System 14,345 14,134 14,345 12 City Manager’s Monthly Report, August 2015

ELECTRIC DEPARTMENT System Peak Total System Load 200 100,000 152.4 155.6 158.5 76,060 74,133 148 69,215 68,704 135.4 135.8 63,151 65,517 80,000 60,195 62,574 60,236 61,012 120.6 55,747 150 114.8 54,958 51,470 104.9 101.1 104.7 103.8 60,000 90.95 100 40,000 50 20,000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 14 14 14 14 14 15 15 15 15 15 15 15 15 14 14 14 14 14 15 15 15 15 15 15 15 15 Outages Customers of Gained/Lost 35 8,000 20 25 6,000 15 14 Customers 15 12 Outages 11 11 11 15 4,000 9 10 7 6 6 5 2,000 4 4 5 2 -5 Aug Oct Dec Feb Apr Jun Aug 0 0 14 14 14 15 15 15 15 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Outages Customers 14 14 14 14 14 15 15 15 15 15 15 15 15 Outages: 6 Customers: 122 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 16 YTD FY 15 FY 14 2 4 45.17 Minutes 37.09 Minutes 23.07 67.84 50.74 AUG 16 AUG 15 FY16 YTD PROGRAM UPDATES Tree Trimming 339 198 660 Number of Oil Releases 0 2 1 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 9 11 23 City Manager’s Monthly Report, August 2015 13

ELECTRIC DEPARTMENT continued August 2015 Electric (EE Capitol Improvement Projects (CIP) Project Number Description Update Progress: Foundation bids secured, estimated construction to begin 15 Sep General Scott dependent on weather/load. Substation will be off line through approx Jan EE1312 Switchgear 16. Material has been allocated. Will be designing Fiber Optic in July. Replacement Schedule: FY16 construction tentatively scheduled for September. Progress: Work activities are moving forward. Going to clear up a few issues on N. Governors Blvd. Capitol Park Schedule: Scheduled for completion May 2015 weather permitting. A few EE1314 Upgrade services on old N. Governors Blvd. section inner loop. GOTP Transmission EE1443 Progress: Work is Complete (except Fiber Optic move) Line Relocation Progress: New owner of farm south of Morgan Branch. In discussion about 69kV Rebuild possible relocation of some poles for irrigation. EE1500 (Horsepond to Long Point) Schedule: FY15 is for Design |FY16 budget is for construction. Progress: State of Delaware requested project to be delayed to FY16. EE1505 DNREC R&R Schedule: Project on Hold | funds moved for other FY15 projects Progress: Work to begin on Saulsbury Road in September/October. West Dover EE1509 Connector - Schedule: Planning on starting on Saulsbury Road after Playtex & Garrison State of DE Oak. Progress: City crews continuing the installation underground wire. Town Point EE1513 Distribution Feeders Schedule: Project boring to begin in September. Progress: Developer contact Electric Engineering about being conduit installa- tion soon. Chestnut Grove EE1516 Subdivision Schedule: Not Scheduled | Contractor responsible for conduit installation in development Progress: Currently investigating the cables placement & engineering design. 69kV Cable Design continues in FY16 & construction in FY17. Replacement – EE1520 North St. Substation Schedule: FY16 construction to begin. Garrison Oak Technical Park EE1522 Progress: Work is Complete Infrastructure Phase 2 Progress: Material has been issued to contractor for installation. Temporary is installed. Lenders Lake EE1524 Apartments Schedule: No Work Scheduled | Contractor responsible for conduit installa- tion in development 14 City Manager’s Monthly Report, August 2015

ELECTRIC DEPARMENT continued Progress: South feeder from Division St Substation is energized to switchgear. Both Metering cabinets are in & awaiting Diamond Electric to install conduit & Playtex Addition feeders (October 2015). EE1526 (Edgewell) Schedule: Termination of all wiring and digging into College Road expected in September. Progress: Preliminary Design complete & Fee Schedule established. Waiting on owner to agree to fees prior to any further work on project. This is the 3rd Troutman time customer requested & previous (2) two instances, customer declined. EE1536 Machines Schedule: No work scheduled Progress: Preliminary Design complete. Kirby & Holloway EE1537 Restaurant Schedule: No work scheduled North Street Progress: Currently in Design EE1538 Sidewalk Schedule: No Work Scheduled Improvements Progress: Preliminary design is complete. Waiting on owner to agree to pro- Keystone ject prior to any continuation of work. EE1539 Automotive Schedule: No Work Scheduled College Road Progress: Currently design is complete EE1540 Substation PT Schedule: Waiting on Material Replacement Blue Hen EE1541 Progress: Work is Complete Corporate Ctr. Progress: Currently design is complete. Contractor has received material for Nottingham installation. Homes are under construction. EE1544 Meadows - Schedule: No Work Scheduled | Contractor responsible for conduit installa- Wellington Ave tion in development Progress: Complete and awaiting contractor installation to energize service. EE1546 Del Tech Signs Schedule: Work activities are moving forward. NBR Properties EE1547 Progress: Work is Complete New Burton Rd Horsepond URD Progress: Drawings completed, utility permit received, material allocated. EE1607 Distribution Schedule: Work to begin in September. Feeder Lakeland Progress: Drawings completed. Owner to be contacted & material allocation EE1618 Distribution in September. Feeder Schedule: Work to begin after EE1607. Blue Hen EE1632 (EE1541) Corporate Center Progress: Work is Complete Phase 1 City Manager’s Monthly Report, August 2015 15

ELECTRIC DEPARMENT continued State Street Com- EE1633 Progress: Work is Complete mons Fiber Optic Progress: Service Locate & W.O. are complete and in file awaiting payment from Edgewell. McKee Road EE1635 Warehouse Schedule: Work to begin once payment is received. (Edgewell) Progress: Material allocated. Primary wire installed and equipment is being set. Pump Station transformer is set. Clearview Schedule: Working on energizing development in September. Developer still EE1636 Meadows Phase 4 needs to install conduit in sections. Progress: Initial site visit made. Schedule: Working estimate, primary extension fee, project request, ease- EE1637 Barrett Residence ments, drawings & material allocation in September. 16 City Manager’s Monthly Report, August 2015

City Planner’s Monthly Report Planning, Inspections & Recreation AUGUST 2015 DRAFT Planning, Inspections & Recreation Highlights  Final Camp Counts - Proudly, for 2015 summer camp revenues exceeded our 2014 camp revenues by more than $7,000.00. In 2014, we noted $14,194 and for 2015 we brought in $21,986. Being able to extend the Summer Playground Camp to run a couple of weeks longer than many of the local camps be‐ ing offered was favorable to our customers and we grew our customer base in doing so. In looking for‐ ward to 2016, we have some pricing and camp me changes in mind, that will be a benefit to our camp families.  Spring & Summer Performing Arts on The Green - We truly appreciate the generous support of Eden Hill Medical Group, Calpine, and the YMCA of Dover for their con nued sponsorship of the 2015 series. Their financial support assisted in making the series so successful. In August, we saw Bad Juju perform to a crowd of 297, Sarah Ann Garrison entertained a large crowd of 368, rain damped the Smooth Sound Dance band who played to crowd of 92 at the John W. Pi s Recrea on Center and the Chris Kirby band played to a crowd of 288. Our final performance on September 3, Bob Lougheed as Elv‐ is drew a large crowd of 389. Training:  On August 3, 2015 Timothy Mullaney, Jason Osika, and Matthew Brown attended the DSP Fraudu- lent Document Training held at the DSP Training Academy Building.  On August 10, 2015 Timothy Mullaney, Jason Osika, and Matthew Brown attended the DSP Intro- duction to Crime Scene Photography held at the DSP Training Academy Building.  DDD: Planning Staff participated in an information session on August 17th on the State’s Downtown Development District program. Information on proposed changes to the program grants were present- ed for comment which may be implemented in Fall 2015.  Ann Marie Townshend was a presenter in the Delaware APA’s “Ethics Skit” Webinar on August 28th. This educational webinar was broadcast nationwide and is part of the continuing education ac- tivities offered to Certified Planners for the AICP Certification Maintenance program. Dawn Melson- Williams viewed this free webinar on-line.  Bradford Melvin started on August 18, 2015 and Stacey Stevens started on July 28, 2015 as service desk clerks at John W. Pitts Recreation Center.

Planning, Inspections & Recreation Revenue FY '16 Budget FY '16 Actual Revenue Stream Business License $1,460,000 $ 1,416,163 Looking Forward…... 99% Trailer License $23,000 $ 14,342 68%  Youth Soccer League Building Permits $565,000 $ 100,277 17%  New Fall Program‐ Cert. of Occupancy $6,200 $ 760 12% Public Occupancy $10,000 $ 475 5% ming Lodging House $16,000 $ 98 1% Plumbing/Heating/Air $75,000 $ 9,899 13% Sprinkler $35,000 $ 7,638 2% Rental Inspection Fee $345,000 $ 2,145 14% Miscellaneous $30,000 $ 12,323 20% Fire Protection Fees $31,000 $ 8,200 Vacant Building Reg. $60,000 $ 13,792 14% Total P&I Revenue $2,656,200 $ 1,586,112 59% Recreation $148,800 $ 28,914 19% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For Au- gust 2015, Planning Staff was involved with review of 60 Permits and 16 Certificates of Oc- cupancy permits. (2015 calendar year total of 625 Permits and CO’s compared to 637 for 2014). Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  A proposed package of Text Amendments to the Zoning Ordinance related to the types of residential uses in the RG-1 and RG-2 zones as related to Downtown redevelopment and to establish standards for infill projects was discussed with the Legislative, Administra- tion & Finance Committee of City Council on August 10, 2015. The series of Amend- ments known as Ordinance #2015-13 began the formal review process with the First Reading at City Council on August 24, 2015 and was referred to the Planning Commis- sion for review in September. (MI-15-11)

 On-going efforts of the Planning Office include research for future ordinance amendments related to the Recreational and Commercial (RC) zone and temporary activities.  The Planning Office is also involved in the following studies and projects: City Recrea- tional Needs Assessment, Restoring Central Dover Community Plan, and Transportation Improvement Districts. Construction Activity  Project work is almost complete for the site improvements at the new Dover High School for the eastern areas of the site including the baseball/softball field areas and associated buildings. Temporary Certificates of Occupancy are in place for the high school building and stadium/athletic field areas with conditions. (C-10-05/S-11-18)  For the Leander Lakes Apartments project, the foundation and building construction con- tinues on the community center building and three apartment buildings. In August, another apartment building received its Building Permit. The apartment complex is located south of Forrest Avenue/Route 8 and west of Dover High Drive. (S-12-18)  The Planning Staff continues to participate in coordination conference calls with Calpine regarding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Gar- rison Oak Technical Park). The project construction is in the final stages for the Garrison Energy Center Phase 1 (S-12-17). The Planning Office continues to wait for receipt of State DNREC permits for the Above Ground Storage Tank before approving the Adminis- trative Site Plan (S-14-20) for the addition of a Fuel Oil Tank.  Operation of the Uzin Utz Manufacturing facility at 200 Garrison Oak Drive (Lot 12 of the Garrison Oak Technical Park) began and a Certificate of Occupancy was to be issued in August. A ribbon cutting/grand opening event is being planned for September. (S-13-20)  The construction activities for the renovation of the commercial building at 1574 North DuPont Highway (old Walmart location) began in August. The main building will be reno- vated and reconstructed to divide it into multiple tenant spaces along with a series of site improvements for parking, pedestrian circulation and landscaping under the Dover Town Center Site Plan. (S-15-04) A Revised Plan is under review for revisions to two proposed pad site buildings on the property. (S-15-13). 1225 N DuPont Highway “PANDA EXPRESS” 1481 N DuPont Highway ‐”Starbucks” previously “Sonic”

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on August 17, 2015. The next Planning Commission meeting is scheduled for September 21, 2015. The following applications were considered:  C-13-05 The Redeemed Christian Church of God Eagles’ Wings Chapel at 896 South State Street – The Commission moved to grant a one year extension for the Conditional Use Site Plan for the establishment of a church in an existing building.  C-13-11 Dover Christian Church at 1738 Forrest Avenue – Commission moved to grant a one year extension for the Conditional Use Site Plan for the establishment of a church building (place of worship).  C-15-03 Cellco Partnership dba Verizon Wireless at 1255 College Park Drive – Commis- sion moved to grant Conditional Use Site Development Plan to construct 158 foot telecom- munications tower and facilities with associated site improvements on a 1.05 acre +/- par- cel.  S-15-10 Revised Active Recreation and Open Space Plan Review of Eden Hill Farm TND Residential District – Commission granted conditional approval of the Revised Active Rec- reation and Open Space Plan for Eden Hill Farm Traditional Neighborhood Design Resi- dential District. Board of Adjustment The Board of Adjustment met on August 19, 2015. The next regular scheduled meeting of the Board of Adjustment is scheduled for September 16, 2015. The following applications were considered:  V-15-11 Lands of Mary Lou Bayshore at 200 North West Street -The Board granted ap- proval of the Variance to permit the restoration of a non-conforming use as a single-family residence. Historic District Commission The Historic District Commission did not meet on August 20, 2015. The next Historic District Commission meeting is scheduled for September 17, 2015. AUG 15 TOTAL FOR 2015 (as of July 2015) New Home Permits Issued 1 3 Value of Commercial Projects $3,234,011 $9,418,747 Downtown Incen ves (Fees Waived) $1,696 $3,137

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY15 Projects Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the Downtown Development District (DDD)Target Area. An exception was approved by City Council on August 24th to designate funding outside of the DDD Target Area for a family experiencing a hardship to purchase afforda- ble housing within the City of Dover Limits. Dover Interfaith Mission for Housing CDBG funds will be used for operations cost for the shelter. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance services for homeless households within the City. Milford Housing Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate existing owner occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to elim- inate housing conditions that threaten the health and safety of low income homeowners. Habitat for Humanity CDBG funds will be used to rehabilitate an existing home to provide affordable housing to a family in the Downtown Development District Target Area. Peoples Place Whatcoat Homeless Shelter CDBG funds will be utilized for minor renovations to a facility that shelters the homeless. Mayors Challenge to End Veterans Homelessness The Mayor’s Task Force for Ending Veterans Homelessness has set a second goal to house 15 veterans for its 200th day celebration that has been scheduled on September 18th where the Mayor will host a barbeque. The 100th Day Celebration was held on June 12th at the Kent County Levy Court Building where it was announced the Task Force exceeded its goal and housed 24 veterans within 100 days.

Dangerous Buildings, Vacant Buildings & Demolitions  200 N. West Street—The owners obtained a permit in June of 2014. Since that time mini- mal work has been done to the property and no inspections have been scheduled. The per- mit is due to expire on June 9, 2015. Once the permit expires, the owners will be notified that the property will be taking to City Council for authorization for demolition.  1370 College Road—Demolition is complete.  312 W. Loockerman Street—Notice was sent to the lien holders to make repairs to the va- cant structure by January 6, 2015, or City Staff would schedule a date with Council to de- clare the building dangerous and request to have the building demolished. On February 19th the City Historic District Commission ruled that Demolition by Neglect was occur- ring and recommended the owner have 6 months to make repairs or to have the building demolished. On March 9th City Council declared the building dangerous and the owner was given until September 9, 2015 to repair or demolish the building.  311 North Governors Avenue—Owner was giving until August 13th to make repairs or the City would have the structure demolished.  363 Rita-Wilma Way—The two abandoned mobile homes on this lot have been con- demned as unfit for human occupancy and boarded. Both mobile homes have been de- molished by the property owner.  110 Rustic Lane—This building was condemned by City Staff and the dangerous building process has begun. The home was boarded and a lien search has been requested. The property will be presented to City Council on July 27th. The owner of the property was giving until September 10th to demolish the property.  222 W. Reed St—City Staff brought forward this property to City Council on May 26, 2015, and requested that the structure be demolished. The owner requested additional time to make repairs and City Council gave the owner until August 26, 2015, to make the repairs. The asbestos survey has been scheduled for September 17th.  35 North Queen Street—Property is condemned and a lien search has been requested.  113 Davis Circle—Property is condemned and a lien search has been requested.  Vacant Buildings—During the month of August, thirty (30) additional buildings were reg- istered as vacant, and $750.00 in vacant building registration fees were collected.

Code Enforcement Activity—AUGUST Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 1 135 100% 96% No valid Building Permit 9 40 60% 68% Tall grass and weeds 56 487 68% 74% Unregistered vehicle 4 21 50% 81% Abandoned vehicle 7 70 71% 77% Annual Housing Inspec on 9 201 89% 89% Property Maintenance – 62 441 69% 68% Exterior Electric Termina on 24 150 8% 22% Dover Code of Ordinances 67 427 75% 75% Zoning 10 63 70% 60% Total Cases 249 2035 Total # of Inspec ons For 311 Month 110 Rus c Lane—Pool Demoli on

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Current July 15‐June16 Aug 2014 July 14‐June15 Inspec ons AUG 15 FYTD 16 AUG 14 FYTD 15 Annual Fire/Life Safety Inspec ons 26 81 14 176 Fire/Code/DCO Complaints 31 90 38 206 Inspec on Deficiencies from AFI 56 162 93 354 C/O & Acceptance Tests 9 24 8 23 Administra ve Walk Thru 13 25 11 11 Plan Review 11 25 ‐ ‐ Accidental $106,900 $171,900 $21,500.00 $41,500.00 Incendiary $0 $0 $100.00 $100.00 Undetermined $16,000 $166,000 $0.00 $0.00 PERMITTING AND LICENSING Permits Issued AUG 15 FYTD 16 AUG 14 FYTD 15 Administra ve Permit 4 8 5 7 Building Addi on/Renova on Permits 38 72 31 80 Building Permits 17 43 15 38 Demoli on Permits 1 6 3 10 Fence Permits 7 15 17 24 Fire Preven on Permits 5 24 8 14 Mechanical Permits 26 50 26 41 Plumbing Permits 22 48 20 44 Sign Permits 5 17 23 47 Swimming Pool Permits 0 1 0 5 Business Licenses 169 949 129 584 Merchant Licenses 35 231 41 167 Contractor Licenses 104 631 101 376 Lodging House Licenses 3 5 0 0 Mobile Homes 61 164 51 163 Public Occupancy 16 21 11 21 Rental Dwelling 43 72 24 45 BUILDING INSPECTIONS Inspec ons AUG 15 FYTD 16 AUG 14 FYTD 15 Building 409 744 351 680 Plumbing/Mechanical 372 650 294 549 Cer ficate of Occupancy 16 25 19 31

Fire Marshal’s Office—At a Glance Deputy Fire Marshal Jason Osika investigat- ed a large loss accidental fire located at 101 Derbyshire Ave. Total loss was valued at $100,000 when a two story single family home caught fire as a result of unattended cooking in the early morning hours on 08/08/15. Deputy Fire Marshal Osika spent several hours digging through the fire scene and did an excellent job on determining the cause! Recreation Division Enrollment Summary AUGUST FY 2016 verses AUGUST FY 2015 400 350 300 250 200 FY15 150 FY16 100 50 0 General Sports Trips Leagues Camps Recreation Category FY15 FY16 General Recrea on 88 152 Sports 61 7 Trips 0 0 Leagues 0 223 Camps 319 350

Revenue Breakdown: August 2015 verses August 2014 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps Camp Small Wonder Camp Small Wonder General Recreation $1927.50 General Recreation $1,826.00 Sports $25.00 Sports $420.00 Trips $0.00 Trips $-140.00 Leagues $8606.00 Leagues $4,080.00 Building & Field Rentals $2627.50 Building & Field Rentals $3,100.00 Camps $6894.00 Camps $3,395.00 Camp Small Wonder $450.00 Camp Small Wonder $870.00

John W. Pitts Recreation Center – AUGUST 2015 Total Program Attendance Facility Usage By The Hour 20,000 1,000 15,000 800 600 10,000 400 5,000 200 0 Aug 14 0 Aug 14 Sept 14 Oct 14 Nov 14 Sept 14 Oct 14 Dec 14 Jan 15 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 Feb 15 Mar 15 May 15 June 15 Apr 15 May 15 June 15 July 15 Aug 15 July 15 Aug 15 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Facility Usage By The Hour AUG 15 FYTD 16 AUG 14 FYTD 15 Open Gym 206.25 386.25 314.5 548 Fitness Classes 41.5 75.5 41.25 85 Leagues 113.5 221 29 99 Camps 339.5 860 229.5 731.5 Sports Classes 0 0 35.5 49 Meetings & Rentals 32.5 52 72 88.5 Enrichment Classes 0 0 0 0 Total Facility Usage Hours 733.25 1,594.75 791.75 1,601 Daily Program Attendance** AUG 15 FYTD 16 AUG 14 FYTD 15 Total 6,330 11,758 3,142 7,223 Open Gym 220 382 275 535 Fitness Classes 271 455 300 557 Leagues 4,864 9,164 1,180 3,550 Camps 643 1,086 505 1,141 Sports Classes 0 0 149 310 Meetings & Rentals 332 671 733 1,130 Enrichment Classes 0 0 0 0 Since our opening in late April 2008, we have had 398,085 guests at the John W. Pitts Recreation Center. August Open Gym Registrations and Packages Sold Packages Sold: AUG MTD YTD FYTD Daily: 4 $12 5 $15 Individual Quarterly: 1 $15 1 $15 Individual Annual: 0 $0 0 $0 Family Quarterly: 0 $0 0 $0 Family Annual: 0 $0_ 0 __ $0__ Revenue: $27 $30

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS AUGUST 2015 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS AUGUST 2015 FINANCE DEPARTMENT ACTIVITY LEVELS FY15 YTD FY16 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 1,251 1,270 Total Amount of All Deposits $ 28,190,930 $ 32,867,005 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 133,711 100.0% $ 3,065,148 138,719 100.0% $ 3,315,092 Wages and Hours Worked Regular 108,438 81.1% $ 2,324,615 110,655 79.8% $ 2,406,132 All over time 4,972 3.7% $ 200,717 5,690 4.1% $ 250,173 Other Paid or Unpaid Wages and Hours Vacation 10,459 7.8% $ 284,691 9,604 6.9% $ 272,980 Sick 3,714 2.8% $ 93,077 2,200 1.6% $ 51,621 Terminal Leave - Retiree Vacation/Sick Payout 1,857 1.4% $ 51,533 4,198 3.0% $ 149,924 Comp Time 1,669 1.2% $ 46,136 1,359 1.0% $ 39,758 Personal 277 0.2% $ 8,245 267 0.2% $ 8,484 Leave Without Pay 733 0.5% $ - 832 0.6% $ - Other (description below) 1,594 1.2% $ 56,135 3,916 2.8% $ 141,019 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 4 4 Number of Payroll Checks & Direct Deposits Issued 1,503 1,550 Number of Pension Checks Issued 508 507 Total Pension Benefits Paid - Defined Benefit Plan $ 865,453 $ 872,577 ACCOUNTS PAYABLE Number of Check Vouchers 877 869 Number of EFT Vouchers 340 353 Vouchers Dollar Amount Disbursed $ 9,985,754 $ 11,002,446 PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock $2,800,000 $2,700,000 $2,600,000 Total Dollar Value $2,500,000 $2,400,000 $2,300,000 $2,200,000 $2,100,000 $2,000,000 Series2 Series3 Value: $2,407,631 Line Items: 1,426 Fuel Use Unleaded: 10,650.1 gallons Diesel: 6,166.3 gallons Total Cost: $ 33,411

City of Dover Finance Department Monthly Report – August 2015 General Fund Summary Revised 17% Budget Budget YTD Balance Budget Beginning Balance $ 3,977,500 $ 3,977,500 $ - $ - 0.0% Revenues Court of Chancery Fees 1,065,100 1,065,100 99,760 965,340 9.4% Police Extra Duty, Fines & Revenue 1,235,300 1,235,300 106,098 1,129,202 8.6% Franchise Fees 672,300 672,300 - 672,300 0.0% Grants 623,500 623,500 - 623,500 0.0% Intrafund Services 5,231,200 5,231,200 794,624 4,436,576 15.2% Library & Recreation Revenues 671,000 671,000 40,782 630,218 6.1% Licenses & Permits 2,861,300 2,861,300 1,625,342 1,235,958 56.8% Property Taxes (Includes BID Revenue) (1) 12,894,200 12,894,200 12,421,989 472,211 96.3% Miscellaneous Revenues 57,700 57,700 1,201 56,499 2.1% Sanitation Revenues 2,580,000 2,580,000 428,078 2,151,922 16.6% Garrison Farm Rent Revenue 93,700 93,700 15,177 78,523 16.2% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 564,200 564,200 168,317 395,883 29.8% Civil Traffic Penalties 450,000 450,000 43,782 406,218 9.7% Transfer Taxes 1,340,000 1,340,000 181,734 1,158,266 13.6% Verizon & Other Reserves 63,200 63,200 - 63,200 0.0% Police Grants/Extra Duty 74,400 74,400 - 74,400 0.0% Water/Wastewater Fund 850,000 850,000 141,667 708,333 16.7% Electric Fund 10,000,000 10,000,000 1,666,667 8,333,333 16.7% Total Revenues 41,327,100 41,327,100 17,735,218 23,591,882 42.9% Total Beginning Balance & Revenues $ 45,304,600 $ 45,304,600 $ 17,735,218 $ 23,591,882 39.1% Expenditures City Clerk & Council $ 501,500 $ 501,500 $ 67,878 $ 433,622 13.5% Mayor, City Manager & Human Resources 1,210,300 1,210,300 195,302 1,014,998 16.1% Police & Police Extra Duty 15,761,400 15,761,400 1,973,715 13,787,685 12.5% Public Services 4,669,500 4,669,500 660,462 4,009,038 14.1% Engineering 181,400 181,400 9,597 171,803 5.3% Procurement & Inventory, Facilities Mgmt., Fleet Maint. 2,036,200 2,036,200 267,636 1,768,564 13.1% Planning, Inspections, Life Safety, Code Enf., & Economic Dev. 2,338,300 2,338,300 286,975 2,051,325 12.3% Finance, Info Tech & Customer Services 2,807,800 2,807,800 479,563 2,328,237 17.1% Library & Recreation 2,239,500 2,239,500 318,348 1,921,152 14.2% Fire Department 745,400 745,400 161,516 583,884 21.7% Assessor 234,800 234,800 41,763 193,037 17.8% Contribution to DDP 70,000 70,000 - 70,000 0.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 520,100 520,100 - 520,100 0.0% Bank & CC Fees 10,600 10,600 3,862 6,738 36.4% Insurance 690,000 690,000 166,775 523,225 24.2% OPEB - Retiree’s Health Care Contribution 1,895,600 1,895,600 315,934 1,579,666 16.7% Police Pension Trust Contribution - State Grant 500,000 500,000 - 500,000 0.0% Appropriation to Police Pension Fund 570,000 570,000 95,000 475,000 16.7% Street Lights 797,700 797,700 135,068 662,632 16.9% Debt Service 660,800 660,800 304,852 355,948 46.1% Transfers Out Inventory Write-offs 10,000 10,000 - 10,000 0.0% Capital Projects Fund 2,625,400 2,625,400 - 2,625,400 0.0% Verizon Reserve 50,000 50,000 - 50,000 0.0% Uncollectibles: Trash & Other 50,000 50,000 - 50,000 0.0% Total Expenditures 41,201,300 41,201,300 5,484,246 35,717,054 13.3% Budget Balance - Working Capital 4,103,300 4,103,300 - 4,103,300 0.0% Total Budget Balance & Expenditures $ 45,304,600 $ 45,304,600 $ 5,484,246 $ 39,820,354 12.1% Reserve Balances Contingency $ 720,300 $ 720,300 $ 720,334 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 8/31/15 is $848,691 as compared to $940,877 in August 2014.

City of Dover Finance Department Monthly Report – August 2015 Water/Wastewater Fund Summary Revised 17% Budget Budget YTD Balance Budget Beginning Balance - Water $ 861,600 $ 861,600 $ - $ 861,600 0.0% Beginning Balance - Wastewater 293,400 293,400 - 293,400 0.0% 1,155,000 1,155,000 - 1,155,000 0.0% Revenues Water Fees 6,200,000 6,200,000 1,065,804 5,134,196 17.2% Wastewater Fees 3,728,000 3,728,000 724,627 3,003,373 19.4% Wastewater Treatment Services 3,026,500 3,026,500 576,198 2,450,302 19.0% Groundwater Inflow Adjustment 1,864,300 1,864,300 368,822 1,495,478 19.8% Water Tank Space Leases 341,900 341,900 6,414 335,486 1.9% Miscellaneous Service Fee 67,000 67,000 9,164 57,836 13.7% Impact Fees - Water 250,000 250,000 13,309 236,691 5.3% Impact Fees - Wastewater 250,000 250,000 12,042 237,958 4.8% Total Revenues 15,727,700 15,727,700 2,776,380 12,951,320 17.7% Total Beginning Balance & Revenues $ 16,882,700 $ 16,882,700 $ 2,776,380 $ 14,106,320 16.4% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 517,500 $ 517,500 $ 62,961 $ 454,539 12.2% Water Department 673,300 673,300 84,492 588,808 12.5% Water Treatment Plant 1,910,000 1,910,000 226,359 1,683,641 11.9% Wastewater Department 968,600 968,600 94,369 874,231 9.7% Kent County Treatment Charge 4,130,000 4,130,000 674,958 3,455,042 16.3% Intrafund Service Fees 1,492,700 1,492,700 214,027 1,278,673 14.3% Retiree's Health Care 178,600 178,600 29,766 148,834 16.7% Debt Service 1,132,100 1,132,100 85,419 1,046,681 7.5% Other Employment Expenses 20,000 20,000 - 20,000 0.0% Bank & CC Fees 46,200 46,200 3,595 42,605 7.8% Transfers Out General Fund 850,000 850,000 141,667 708,333 16.7% Contingency Reserve 32,000 32,000 - 32,000 0.0% Water I & E Fund 1,800,000 1,800,000 - 1,800,000 0.0% Wastewater I & E Fund 1,500,000 1,500,000 - 1,500,000 0.0% Total Expenses 15,251,000 15,251,000 1,617,613 13,633,387 10.6% Budget Balances Budget Balance - Working Capital - Water 1,048,600 1,048,600 - 1,048,600 0.0% Budget Balance - Working Capital - WW 583,100 583,100 - 583,100 0.0% Total Budget Balances 1,631,700 1,631,700 - 1,631,700 0.0% Total Budget Balances & Expenses $ 16,882,700 $ 16,882,700 $ 1,617,613 $ 15,265,087 9.6% Reserve Balances Contingency-Water $ 137,700 $ 137,700 $ 105,188 Contingency-Wastewater $ 191,100 $ 191,100 $ 190,209 Impact Fee Reserve - Sewer $ 1,309,500 $ 1,309,500 $ 1,742,652 Impact Fee Reserve - Water $ 202,000 $ 202,000 $ 427,523 Bond Coverage Ratio (Covenant 1.20) 4.30 4.30 6.60

City of Dover Finance Department Monthly Report – August 2015 Electric Revenue Fund Summary Revised 17% Budget Budget YTD Balance Budget Beginning Balance $ 6,177,600 $ 6,177,600 $ - $ 6,177,600 0.0% Revenues Direct Sales to Customers 78,279,200 78,279,200 15,633,525 62,645,675 20.0% Utility Tax 1,281,100 1,281,100 251,473 1,029,627 19.6% Weyandt Hall Rents 202,600 202,600 24,427 178,173 12.1% Miscellaneous Revenues 725,200 725,200 182,172 543,028 25.1% Interest Earnings 47,900 47,900 1,079 46,821 2.3% Transfer from Rate Stabilization 3,000,000 3,000,000 750,000 2,250,000 25.0% Total Revenues 83,536,000 83,536,000 16,842,676 66,693,324 20.2% Total Beginning Balance & Revenues $ 89,713,600 $ 89,713,600 $ 16,842,676 $ 72,870,924 18.8% Expenses Power Supply & Generation Hedged Energy $ 23,402,600 $ 23,402,600 $ 5,234,717 $ 18,167,883 22.4% Power Supply Management 996,000 996,000 166,000 830,000 16.7% Capacity Charges 10,225,100 10,225,100 1,780,431 8,444,669 17.4% Dover Sun Park Energy 2,313,900 2,313,900 241,720 2,072,180 10.4% Renewal Energy Credits (Incl. Solar) 1,036,800 1,036,800 40,142 996,658 3.9% RGGI 175,000 175,000 - 175,000 0.0% PJM Charges - Energy 7,966,100 7,966,100 432,258 7,533,842 5.4% PJM Charges - Transmission & Fees 7,932,500 7,932,500 996,542 6,935,958 12.6% Total Power Supply 54,048,000 54,048,000 8,891,810 45,156,190 16.5% Plant Operations 6,434,600 6,382,900 1,037,479 5,345,421 16.3% Generation Fuels 1,167,300 1,167,300 332,021 835,279 28.4% Capacity Credits (10,472,100) (10,472,100) (1,241,297) (9,230,803) 11.9% PJM Spot Market Energy (1,708,300) (1,708,300) (446,929) (1,261,371) 26.2% PJM Credits (360,000) (360,000) (149,226) (210,774) 41.5% Total Generation (4,938,500) (4,990,200) (467,952) (4,522,248) 9.4% Total Power Supply & Generation 49,109,500 49,057,800 8,423,858 40,633,942 17.2% Electric Operating Divisions: Transmission/Distribution 4,068,600 4,068,600 498,940 3,569,660 12.3% Electrical Engineering 1,335,800 1,335,800 156,489 1,179,311 11.7% Administration 839,300 891,000 96,187 794,813 10.8% Meter Reading 360,500 360,500 56,752 303,748 15.7% Systems Operations 679,800 679,800 96,064 583,736 14.1% Intrafund Services 3,738,500 3,738,500 580,597 3,157,903 15.5% Utility Tax 1,281,100 1,281,100 251,473 1,029,627 19.6% OPEB Trust Contribution - Unfunded Liability 1,030,000 1,030,000 171,666 858,334 16.7% Retirees Health Care 537,800 537,800 89,634 448,166 16.7% Interest on Deposits 20,500 20,500 3,172 17,328 15.5% Green Energy Payment to DEMEC 128,000 128,000 13,255 114,745 10.4% Accounts Receivable Write-Offs 200,000 200,000 - 200,000 0.0% Other Employee Expenses 72,000 72,000 - 72,000 0.0% Bank & CC Fees 242,300 242,300 44,750 197,550 18.5% Debt Service 3,402,000 3,402,000 2,292,368 1,109,632 67.4% Transfers Out: General Fund 10,000,000 10,000,000 1,666,667 8,333,333 16.7% Electric Improvement & Extension Fund 3,500,000 3,500,000 - 3,500,000 0.0% Transfer to Insurance Reserve 10,000 10,000 - 10,000 0.0% Transfer to Contingency Reserve 13,000 13,000 - 13,000 0.0% Total Expenses 80,568,700 80,568,700 14,441,872 66,126,828 17.9% Budget Balance - Working Capital 9,144,900 9,144,900 - 9,144,900 0.0% Total Budget Balance & Expenses $ 89,713,600 $ 89,713,600 $ 14,441,872 $ 75,271,728 16.1% Reserve Balances Contingency Reserve $ 844,600 $ 844,600 $ 822,677 Insurance Reserve $ 758,700 $ 758,700 $ 740,642 Rate Stabilization Reserve $ 4,602,600 $ 4,602,600 $ 6,755,354 Bond Coverage Ratio (Covenant 1.25) 2.62 2.62 6.99 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,390 712,390 142,196 20.0% Sales per MWh $ 109.88 $ 109.88 $ 109.94 100.1% Purchased/Generated MWh 741,522 741,522 151,884 20.5% All In MWh Supply & Generation $ 66.23 $ 66.23 $ 55.46 83.7%

City of Dover Finance Department Monthly Report – August 2015 General Capital Project Fund Summary Revised 17% Budget Budget YTD Balance Budget Beginning Balance - Projects $ 154,800 $ 154,800 $ - $ 154,800 0.0% Revenues Interest Earnings 5,000 5,000 121 4,879 2.4% Income from Sale of Assets 20,300 20,300 5,077 15,223 25.0% Transfer from General Fund for Projects 2,625,400 2,625,400 - 2,625,400 0.0% Total Revenues 2,650,700 2,650,700 5,198 2,645,502 0.2% Total Beginning Balance & Revenue $ 2,805,500 $ 2,805,500 $ 5,198 $ 2,800,302 0.2% Expenditures Fire $ 145,600 $ 145,600 $ 153,762 $ (8,162) 105.6% Grounds Maintenance 201,100 201,100 - 201,100 0.0% Life Safety 55,700 55,700 - 55,700 0.0% Police 262,100 262,100 - 262,100 0.0% Streets 1,428,500 1,428,500 61,209 1,367,291 4.3% Sanitation 449,000 449,000 - 449,000 0.0% City Manager 24,700 24,700 - 24,700 0.0% Fleet Maintenance 84,000 84,000 - 84,000 0.0% Bank Fees - - 117 (117) 0.0% Total Expenditures 2,650,700 2,650,700 215,088 2,435,612 8.1% Budget Balance - Projects 154,800 154,800 - 154,800 0.0% Total Budget Balance & Expenditures $ 2,805,500 $ 2,805,500 $ 215,088 $ 2,590,412 7.7% Reserve Balances Capital Asset Replacement Reserve $ 916,500 $ 916,500 $ 915,129 Parkland/Recreation $ 296,700 $ 296,700 $ 320,796

City of Dover Finance Department Monthly Report – August 2015 Water/Wastewater Improvement & Extension Fund Summary Revised 17% Budget Budget YTD Balance Budget Beginning Balance - Water $ 833,500 $ 833,500 $ - $ 833,500 0.0% Beginning Balance - Wastewater $ 1,055,900 $ 1,055,900 $ - $ 1,055,900 0.0% Revenues Interest Earnings 25,000 25,000 1,143 23,857 4.6% Transfer from Operating Fund for Water 1,800,000 1,800,000 - 1,800,000 0.0% Transfer from Operating Fund for Wastewater 1,500,000 1,500,000 - 1,500,000 0.0% Transfer from Impact Fee Reserve - Wastewater 165,000 165,000 - 165,000 0.0% Total Revenues 3,490,000 3,490,000 1,143 3,488,857 0.0% Total Beginning Balance & Revenues $ 5,379,400 $ 5,379,400 $ 1,143 $ 5,378,257 0.0% Expenses Water $ 2,028,600 $ 2,028,600 $ 38,173 $ 1,990,427 1.9% Wastewater 1,822,100 1,822,100 285,861 1,536,239 15.7% Total Expenses 3,850,700 3,850,700 324,034 3,526,666 8.4% Budget Balance - Working Capital - Water 617,400 617,400 - 617,400 0.0% Budget Balance - Working Capital - Wastewater 911,300 911,300 - 911,300 0.0% Total Budget Balances 1,528,700 1,528,700 - 1,528,700 0.0% Total Budget Balances & Expenses $ 5,379,400 $ 5,379,400 $ 324,034 $ 5,055,366 6.0% Reserve Balances Capital Asset Replacement - Water $ 518,500 $ 518,300 $ 515,966 Capital Asset Replacement - Wastewater $ 515,200 $ 512,700 $ 512,616

City of Dover Finance Department Monthly Report – August 2015 Electric Improvement & Extension Fund Summary Revised 17% Budget Budget YTD Balance Budget Beginning Balance $ 3,623,600 $ 3,623,600 $ - $ 3,623,600 0.0% Revenues Interest Earnings 26,700 26,700 920 25,780 3.4% Transfer from Electric Revenue Fund 3,500,000 3,500,000 - 3,500,000 0.0% General Service Billing 1,900,000 1,900,000 20,015 1,879,985 1.1% Total Revenues 5,426,700 5,426,700 20,935 5,405,765 0.4% Total Beginning Balance & Revenues $ 9,050,300 $ 9,050,300 $ 20,935 $ 9,029,365 0.2% Expenses Electric Generation $ 1,655,000 $ 1,655,000 $ 56,501 $ 1,598,499 3.4% Transmission/Distribution 2,887,600 2,887,600 197,875 2,689,725 6.9% Electrical Engineering 1,724,300 1,724,300 299,594 1,424,706 17.4% Bank & CC Fees - 1,936 (1,936) Total Expenses 6,266,900 6,266,900 555,906 5,710,994 8.9% Budget Balance - Working Capital (Unaudited) 2,783,400 2,783,400 - 2,783,400 0.0% Total Budget Balance & Expenses $ 9,050,300 $ 9,050,300 $ 555,906 $ 8,494,394 6.1% Reserve Balances Depreciation Reserve $ 10,066,400 $ 10,066,400 $ 9,957,873 Future Capacity Reserve $ 10,218,000 $ 10,218,000 $ 10,107,899 City of Dover Finance Department Monthly Report – August 2015 Community Transportation Improvement Fund Revised 17% Budget Budget YTD Balance Budget Beginning Balance $ 144,000 $ 144,000 $ - $ 144,000 0.0% Revenues Grants Revenue 500,000 500,000 1,170 498,830 0.2% Interest Earned 500 500 17 483 3.4% Total Revenues 500,500 500,500 1,187 499,313 0.2% Total Beginning Balance & Revenues $ 644,500 $ 644,500 $ 1,187 $ 643,313 0.2% Expenses Program Expenses - Del Dot $ 644,000 $ 644,000 $ 1,350 $ 642,650 0.2% Total Expenses 644,000 644,000 1,350 642,650 0.2% Budget Balance - Working Capital 500 500 - 500 0.0% Total Budget Balances & Expenses $ 644,500 $ 644,500 $ 1,350 $ 643,150 0.2%

City of Dover Finance Department Monthly Report – August 2015 Police Grant Funds Revised 17% Budget Budget YTD Balance Budget Beginning Balance $ 125,000 $ 125,000 $ - $ 125,000 0.0% Revenues State & Federal Grants Received 527,300 527,300 5,000 522,300 0.9% Interest Earnings - 101 (101) 0.0% Total Revenues 527,300 527,300 5,101 522,199 1.0% Total Beginning Balance & Revenues $ 652,300 $ 652,300 $ 5,101 $ 647,199 0.8% Expenses Cadet Program $ 80,300 $ 80,300 $ 10,571 $ 69,729 13.2% Equipment & Program Supplies 410,600 410,600 4,280 406,320 1.0% Technology Equipment 20,000 20,000 2,825 17,175 14.1% Telephone/Fax 15,000 15,000 3,532 11,468 23.5% Training/Conference/Food/Travel 17,000 17,000 936 16,064 5.5% Consulting/Audit Fees 1,000 1,000 - 1,000 0.0% Operating Transfers - Out 74,400 74,400 - 74,400 0.0% Total Expenses 618,300 618,300 22,144 596,156 3.6% Budget Balance - Working Capital (Unaudited) 34,000 34,000 - 34,000 0.0% Total Budget Balances & Expenses $ 652,300 $ 652,300 $ 22,144 $ 630,156 3.4%

City of Dover Finance Department Monthly Report – August 2015 Library Grant Fund Revised 17% Budget Budget YTD Balance Budget Beginning Balance $ 17,300 $ 17,300 $ - $ 17,300 0.0% Revenues Grants Received 278,900 278,900 - 278,900 0.0% Federal Grants 2,500 2,500 - 2,500 0.0% Total Revenues 281,400 281,400 - 281,400 0.0% Total Beginning Balance & Revenues $ 298,700 $ 298,700 $ - $ 298,700 0.0% Expenses Program Expenses/Supplies-State Grants $ 26,600 $ 24,100 $ 3,369 $ 20,731 14.0% Program Expenses/Supplies-Federal Grants - 2,500 - 2,500 0.0% Office Supplies 24,000 24,000 912 23,088 3.8% Printing/Duplicating 13,200 13,200 1,497 11,703 11.3% Postage 100 100 - 100 0.0% Books 129,200 129,200 - 129,200 0.0% Furniture 3,100 3,100 1,504 1,596 48.5% Audio Visual Supplies 75,100 75,100 2,276 72,824 3.0% Training/Conference/Food/Travel 2,000 2,000 120 1,880 6.0% Contractual Services 900 900 - 900 0.0% Office Equipment/Repairs & Maintenance 6,000 6,000 4,488 1,512 74.8% Other Equipment - Lease 1,200 1,200 295 905 24.6% Total Expenses 281,400 281,400 14,461 266,939 5.1% Budget Balance - Working Capital 17,300 17,300 - 17,300 0.0% Total Budget Balances & Expenses $ 298,700 $ 298,700 $ 14,461 $ 284,239 4.8% City of Dover Finance Department Monthly Report – August 2015 After School Program/Substance Abuse Prevention Fund Revised 17% Budget Budget YTD Balance Budget Beginning Balance $ 41,000 $ 41,000 $ - $ 41,000 0.0% Revenues Grants Received 55,700 55,700 7,008 48,692 12.6% Recreation Revenue 33,000 33,000 13,649 19,351 41.4% Total Revenues 88,700 88,700 20,657 68,043 23.3% Total Beginning Balance & Revenues $ 129,700 $ 129,700 $ 20,657 $ 109,043 15.9% Expenses Temporary Help/Benefits $ 60,200 $ 60,200 $ 19,147 $ 41,053 31.8% Program Expenses/Supplies 55,700 55,700 8,079 47,621 14.5% Total Expenses 115,900 115,900 27,226 88,674 23.5% Budget Balance - Working Capital 13,800 13,800 - 13,800 0.0% Total Budget Balances & Expenses $ 129,700 $ 129,700 $ 27,226 $ 102,474 21.0%

City of Dover Finance Department Monthly Report – August 2015 CDBG Fund Revised 17% Budget Budget YTD Balance Budget Beginning Balance $ 2,100 $ 2,100 $ - $ 2,100 0.0% Revenues Grants Received 265,400 272,800 1,426 271,374 0.5% Interest Earnings - - 28 (28) 0.0% Total Revenues 265,400 272,800 1,454 271,346 0.5% Total Beginning Balance & Revenues $ 267,500 $ 274,900 $ 1,454 $ 273,446 0.5% Expenses Closing Cost/Down Payment Program $ 60,000 $ 60,900 $ - $ 60,900 0.0% Connection Community Supply Program 7,400 7,400 - 7,400 0.0% Dover Interfaith Ministry 27,000 27,000 - 27,000 0.0% MHDC Emergency Home Repair 88,200 88,200 - 88,200 0.0% Habitat For Humanity 40,000 40,000 - 40,000 0.0% NCALL Research Inc. - 6,500 - 6,500 0.0% Peoples Place 6,800 6,800 - 6,800 0.0% Salaries 36,000 36,000 - 36,000 0.0% Total Expenses 265,400 272,800 - 272,800 0.0% Budget Balance - Working Capital 2,100 2,100 - 2,100 0.0% Total Budget Balances & Expenses $ 267,500 $ 274,900 $ - $ 274,900 0.0%

Monthly Report August 2015 Economic Development Office

2015_8 Economic Development  Calpine Bi-weekly Conference Calls  Provided Gregg Moore summary of H3 donations and expenditures  Meeting with Dave Sweeney to discuss contract negotiations Lot 13 GOTP  Signed agreement with USDA for rural development grant funds  Attended parking committee meeting  Meeting with Gregg Moore and Anita Evans to discuss DDP going forward  Arranged for DELDOT Secretary Jennifer Cohan to speak to the DEED group  Reviewed cost recovery plan for Chesapeake Supply Site  Discussed SunRoc space with Alan Perry  Attended Kent County is Open for Business  Attended meeting with Col. Grissmer at Dover Air Force Base  Meeting with Wilfred Yelverton to discuss purchase of his property on Railroad Avenue  Presentation to Leg & Fin regarding statistics  Attended Chamber of Commerce Board meeting  Provided DEDO with electric information  Discussed Produce Junction opening with Steve Solecki  Provided information to Barb DeHaven at DEDO for a foreign manufacturing company interested in GOTP  Attended GOTP progress meeting  Discussed with Kevin Cullen, Director of International Studies at Wesley, prospect of expanding into the downtown area  Teleconference with Gregg Grybowski regarding grocery store in Dover  Provided zoning information to Rose Urban regarding former Airbase Carpet location  Attended planning meeting for Kent Economic Summit  Attended Food Innovation District meeting  Attended Wesley College Master Plan Meeting at City Hall  Attended meeting to discuss Downtown Dover Clean-up  Attended meeting to discuss Downtown Development District program changes  Met with Michael Wooleyhand to discuss Family Fun Center  Attended planning meeting at Dover Air Force Base  Chaired Delaware Health Facilities Bond Committee meeting  Attended and chaired Restoring Central Dover Economic Development Work Group meeting  Attended Garrison Energy Center grand opening planning meeting  Meeting with Kraft Foods Plant Manager to discuss Kraft-Heinz merger ramifications  Participated in electric users roundtable meeting

Measures: 1 Maintain an unemployment rate for the City of Dover that is lower than national and state averages 2013-2014 Actual 2014-2015 Actual 2015 - 2015 Actual Results <10% unemployment rate in < 10% unemployment rate in <10% unemployment rate in June 2014 June 2015 June 2016 6.1 % - US Rate 5.3 % - US Rate 5.1% - US Rate 6.9 % - DE Rate 4.7 % - DE Rate 4.9 % - DE Rate 8.3% - City of Dover Rate 7.4% - City of Dover Rate 7.4% - City of Dover Rate June 2014 Actual June 2015 Actual August 2015 Actual 2 Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover 2013-2014 Actual 2014-2015 Actual 2015 - 2016 Actual Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 23 contacts YTD 20 Contacts YTD 4 Contacts YTD ≥11 contacts with out-of-town >11 contacts with out-of-town >11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover locating in Dover locating in Dover 13 Contacts YTD 16 Contacts YTD 5 Contacts YTD 2015_8 Downtown Dover Partnership  Provided technical assistance to four (4) prospective small business individuals on overall business development within the Downtown Dover Business District  On-going technical assistance to three (3) prospective small business individuals on locating available space within the downtown district to lease  Provided ten (10) hours of Technical Assistance to merchants located in the Downtown Business Corridor  Telephone conference with Diane Laird from DEDO to discuss Pop Up Project timeline  Telephone conference with Jim Provo from SBA Office regarding the Yearly Loan Result Update Report  Updated the DDP Parking Lot Vacancy Count for August 2015  Telephone conference with Diane Laird from DEDO regarding Pop-up project extension timeline  Telephone conference with Kelly Kolakowski from McGinnis Realty regarding DDD Vacancy listing  Posted and disseminated Farmer’s Market Flyers  Telephone Conversation with Megan McCullum from Greater Boys & Girls Club regarding Annual 5K Event

 Met with Jihad Muhammad from Hair on Hair Salon to discuss available space in downtown  Attended Kent Open for Business Forum  Telephone conference with Joe Petrosky from Petrosky Realty regarding DDD Vacancy listing  Facilitated the logistical set-up (permits, work orders, etc.) for the First Friday Event in August  Telephone conference with Katrina Sullivan from Delaware State News regarding First Friday Ads  Forwarded a referral to DEDO for Technical Assistance requested by Kim Aigle regarding Inventory Management Process.  Met with Shannon Spittle from CIS to discuss Community Back to School Supply Drive  Met with Eugene Stone from Bike Werx to discuss Phase II of Façade Project  Emailed information to Keyahna Blanford regarding 144 S. Governors Avenue property  Met with Maggie Pleasant, from NCALL, to review and edit Special Event Permit for Community Back to School Block Party  Met with Lisa Fitzgerald from USDA Office to review RBDG Contracts Requirements  Telephone Conference with Candice Mason from Delaware Title Loans regarding ongoing downtown events and activities  Assisted Matt Stachecki, owner of Mom Mom’s Ice Cream, in obtaining TFE Certificate from Delaware Health Department  Discussed the development of area parking map with Sydney Arzt from the Schwartz Theater  Met with Jarvis Savage from Studio J Barbershop to discuss the logistics for the Urban Music Festival  Met with Daniel Gordon from Backyard Bouncers to discuss upcoming downtown events  Met with Jim Purcell from CIS to discuss area community projects  Emailed Beau Lebley, Client First Realty Group information on Downtown Development District project  Met with Elana Baukman to discuss Wesley College Convocation Event  Met with Lori Christiansen from the State of Delaware to discuss planning strategies for the Veteran’s Parade  Telephone Conference with Sonia Aquilar to discuss Delaware Hispanic Commission new business development intake form  Met with Brandon Cohen from Cloud Geeks to discuss work orders needed for the OktDoverfest event  Telephone conference with Deronta Moore regarding the Pop Up Project  Attended the Capital Holiday Celebration Committee meeting  Submitted work orders (Electrical, Stage, Trash services and tree lighting) to City  Telephone conference with Lisa Strusowski from Del Tech College regarding the 2015 Kent County Economic Summit  Disseminated Downtown Development District Workshop information to downtown merchants and property owners  Telephone conference with Michael Harding from Network Solutions regarding website search engines updates

 Submitted work orders (Electrical and Trash services) for Community Back to School Event  Updated DDP Building Evaluation database for the Design Committee  Telephone conference with Theresa Owens regarding City of Dover Historic Commission meeting  Completed Parking Lot Tour Report for Parking Committee  Telephone conference with Jenna Mahoney regarding logistics for the Hope for a Better Tomorrow Event  Telephone conference with Lynsey Augustus regarding the Dinoversary Block Party  Telephone conference with Clay Hammond regarding the ice House Entrepreneur Education Program  Telephone conference with Karen Waters regarding the Downtown Development District Project

MONTHLY REPORT AUGUST 2015

Date Range: From 08/01/2015 to 08/31/2015 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 08/01/2015 30046 2015-000794 13:24 1200 N DUPONT HWY System malfunction, other 0.3 08/01/2015 30046 2015-000795 18:52 820 CARVEL DR C Cooking fire, confined to container 0.6 08/01/2015 30046 2015-000796 22:57 3 PRESIDENT DR Accident, potential accident, other 0.8 08/02/2015 30046 2015-000797 07:59 1710 N DUPONT HWY Smoke detector activation due to malfunction 0.4 08/02/2015 30046 2015-000798 16:28 655 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.2 08/02/2015 30046 2015-000799 17:49 1710 N DUPONT HWY Smoke detector activation due to malfunction 0.4 08/02/2015 30046 2015-000800 20:40 STATE ROUTE 1 Passenger vehicle fire 0.6 08/03/2015 30046 2015-000801 09:03 1060 N STATE ST Power line down 0.3 08/03/2015 30046 2015-000802 11:32 21 N STATE ST Cooking fire, confined to container 0.3 08/03/2015 30046 2015-000803 14:43 426 S NEW ST Detector activation, no fire - unintentional 0.3 08/04/2015 30046 2015-000804 14:00 655 S BAY RD Outside rubbish fire, other 0.3 08/04/2015 30046 2015-000805 22:14 622 W DIVISION ST Severe weather or natural disaster, other 0.1 08/05/2015 30046 2015-000806 14:30 401 Doveview Drive Malicious, mischievous false call, other 0.3 08/05/2015 30046 2015-000807 15:18 200 GARRISON OAK DRIVE False alarm or false call, other 0.5 08/06/2015 30046 2015-000808 22:09 970 WHATCOAT DR Smoke detector activation, no fire - unintentional 0.2 08/07/2015 30046 2015-000809 09:30 201 Doveview Drive Sprinkler activation due to malfunction 0.4 08/07/2015 30046 2015-000810 10:50 E WATER ST Extrication of victim(s) from vehicle 0.3 08/08/2015 30046 2015-000811 00:49 903 WOODCREST DR False alarm or false call, other 0.4 08/08/2015 30046 2015-000812 03:56 2 N STATE ST Smoke detector activation due to malfunction 0.4 08/08/2015 30046 2015-000813 09:15 101 DERBYSHIRE AVE Fires in structure other than in a building 4.4 08/08/2015 30046 2015-000814 12:31 103 PAR HAVEN DR K Overheated motor 1.7 08/08/2015 30046 2015-000815 15:47 209 WESTOVER DR Smoke detector activation, no fire - unintentional 0.3 08/08/2015 30046 2015-000816 17:22 315 BILLY MITCHELL LA E Smoke or odor removal 0.4 08/08/2015 30046 2015-000817 23:13 1425 HOPKINS AVE Smoke or odor removal 0.3 08/08/2015 30046 2015-000818 23:35 344 UNITED WAY Malicious, mischievous false call, other 0.2 08/08/2015 30046 2015-000819 23:59 NORTH STREET Medical assist, assist EMS crew 0.0 08/10/2015 30046 2015-000820 12:37 855 COLLEGE RD Alarm system sounded due to malfunction 0.5 08/10/2015 30046 2015-000821 21:57 25 ROCKFORD CROSSING Cooking fire, confined to container 0.4 08/11/2015 30046 2015-000822 15:51 171 WILLIS RD Cooking fire, confined to container 0.7 08/11/2015 30046 2015-000823 17:44 1929 WHITE OAK RD Smoke scare, odor of smoke 0.3 08/11/2015 30046 2015-000824 19:02 W DIVISION ST Good intent call, other 0.1 08/11/2015 30046 2015-000825 23:47 652 N. DUPONT HWY System malfunction, other 0.6 08/12/2015 30046 2015-000826 12:51 655 BAY RD 0.5 08/12/2015 30046 2015-000827 14:47 320 RAYMOND ST Smoke detector activation, no fire - unintentional 0.3 08/12/2015 30046 2015-000828 18:14 N DUPONT HWY Extrication of victim(s) from vehicle 0.3 08/12/2015 30046 2015-000829 19:24 1061 S LITTLE CREEK RD False alarm or false call, other 0.4 08/13/2015 30046 2015-000830 02:03 930 WHATCOAT DR Good intent call, other 0.4 08/13/2015 30046 2015-000831 04:58 BAY RD Motor vehicle accident with injuries 0.8 08/13/2015 30046 2015-000832 09:31 103 S GOVERNORS AVE Medical assist, assist EMS crew 0.1 08/13/2015 30046 2015-000833 13:20 255 WEBBS LN F Cooking fire, confined to container 0.3 08/13/2015 30046 2015-000834 14:15 820 CARVEL DR J Alarm system activation, no fire - unintentional 0.2 08/14/2015 30046 2015-000835 08:45 1175 MCKEE RD Gas leak (natural gas or LPG) 0.5 08/14/2015 30046 2015-000836 11:34 SR1 & S LITTLE CREEK RD OVERPS Road freight or transport vehicle fire 0.5 08/14/2015 30046 2015-000837 17:40 430 COLLEGE RD 600 Building fire 2.4 08/15/2015 30046 2015-000838 10:24 320 RAYMOND ST Chemical hazard (no spill or leak) 0.4 08/15/2015 30046 2015-000839 20:32 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.3 08/15/2015 30046 2015-000840 21:28 515 WASHINGTON AVE Building fire 4.7 08/16/2015 30046 2015-000841 00:33 930 WHATCOAT DR Cooking fire, confined to container 0.6 08/16/2015 30046 2015-000842 07:43 930 WHATCOAT DR Unintentional transmission of alarm, other 0.3 08/16/2015 30046 2015-000843 13:56 STATE ROUTE 1 No incident found on arrival at dispatch address 0.5 08/16/2015 30046 2015-000844 21:28 1202 WHITEOAK RD Smoke detector activation due to malfunction 0.6 08/17/2015 30046 2015-000845 14:06 640 S STATE ST High-angle rescue 0.4 08/18/2015 30046 2015-000846 10:50 430 COLLEGE RD 200 False alarm or false call, other 0.3 08/18/2015 30046 2015-000847 11:09 1000 HAYES DR False alarm or false call, other 0.3 08/18/2015 30046 2015-000848 16:47 350 N GOVERNORS AVE Outside rubbish fire, other 0.2 08/18/2015 30046 2015-000849 21:27 KENTON RD Motor vehicle/pedestrian accident (MV Ped) 0.2 08/18/2015 30046 2015-000850 22:37 1275 S DUPONT HWY Passenger vehicle fire 24.4 08/19/2015 30046 2015-000851 15:44 2800 N DUPONT HWY 0.5 08/19/2015 30046 2015-000852 18:52 1570 N DUPONT HWY Unintentional transmission of alarm, other 0.2 Date: 09/09/2015 Page: 1 Time:12:26

Date FDID Incident# Alarm ### Address Suite Type Lgth 08/20/2015 30046 2015-000853 05:52 1266 WHITEOAK RD Smoke scare, odor of smoke 0.2 08/20/2015 30046 2015-000854 09:35 725 HORSEPOND RD Trash or rubbish fire, contained 1.6 08/20/2015 30046 2015-000855 10:06 2800 N DUPONT HWY False alarm or false call, other 0.5 08/20/2015 30046 2015-000856 12:16 6 S STATE ST False alarm or false call, other 0.2 08/20/2015 30046 2015-000857 13:16 118 W DIVISION ST Building or structure weakened or collapsed 1.6 08/20/2015 30046 2015-000858 13:53 950 WHATCOAT DR Smoke detector activation due to malfunction 0.3 08/20/2015 30046 2015-000859 15:36 35 LOOCKERMAN PLAZA 0.6 08/21/2015 30046 2015-000860 09:23 SR1 & S LITTLE CREEK RD OVERPS Extrication of victim(s) from vehicle 0.7 08/21/2015 30046 2015-000861 09:25 344 UNITED WAY Smoke detector activation, no fire - unintentional 0.5 08/21/2015 30046 2015-000862 14:03 120 N STATE ST Smoke detector activation, no fire - unintentional 0.3 08/21/2015 30046 2015-000863 16:22 60 UPLAND AVE Good intent call, other 0.3 08/22/2015 30046 2015-000864 03:05 139 S STATE ST Smoke detector activation due to malfunction 0.2 08/22/2015 30046 2015-000865 23:34 57 ST JONES AVE Good intent call, other 0.3 08/23/2015 30046 2015-000866 04:39 139 S STATE ST False alarm or false call, other 0.1 08/23/2015 30046 2015-000867 07:58 1200 N DUPONT HWY Alarm system activation, no fire - unintentional 0.3 08/23/2015 30046 2015-000868 15:41 413 COURT ST H Malicious, mischievous false call, other 0.3 08/24/2015 30046 2015-000869 09:10 137 S BRADFORD ST Police matter 0.8 08/24/2015 30046 2015-000870 10:17 120 N STATE ST Smoke detector activation, no fire - unintentional 0.1 08/24/2015 30046 2015-000871 10:45 200 BANNING ST 170 Passenger vehicle fire 0.4 08/24/2015 30046 2015-000872 11:28 151 ROOSEVELT AVE Dispatched & canceled en route 0.4 08/25/2015 30046 2015-000873 00:57 115 OVERLOOK PL Electrical wiring/equipment problem, other 0.7 08/25/2015 30046 2015-000874 04:30 306 ALDER RD Smoke detector activation due to malfunction 0.3 08/25/2015 30046 2015-000875 12:19 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.0 08/25/2015 30046 2015-000876 13:37 93 MARSHTOWN RD Assist invalid 0.7 08/26/2015 30046 2015-000877 07:43 800 BAY RD 0.6 08/26/2015 30046 2015-000878 09:01 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.5 08/26/2015 30046 2015-000879 16:49 1192 JEFFERSON CT Building or structure weakened or collapsed 0.5 08/26/2015 30046 2015-000880 20:43 108 MATTHEW CT Electrical wiring/equipment problem, other 0.7 08/27/2015 30046 2015-000881 06:15 107 LYNNHAVEN DR Smoke detector activation, no fire - unintentional 0.4 08/27/2015 30046 2015-000882 09:11 764 LEIPSIC RD Detector activation, no fire - unintentional 0.3 08/27/2015 30046 2015-000883 19:58 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.3 08/27/2015 30046 2015-000884 20:19 STATE ROUTE 1 Gasoline or other flammable liquid spill 1.1 08/28/2015 30046 2015-000885 13:08 439 COLLINS DR Smoke or odor removal 0.3 08/28/2015 30046 2015-000886 15:28 120 S GOVERNORS AVE Hazardous condition, other 0.0 08/28/2015 30046 2015-000887 15:50 120 S GOVERNORS AVE Hazardous condition, other 0.1 08/29/2015 30046 2015-000888 11:54 655 BAY RD Medical assist, assist EMS crew 0.1 08/29/2015 30046 2015-000889 15:21 295 S DUPONT HIGHWAY Motor vehicle accident with injuries 0.5 08/29/2015 30046 2015-000890 19:39 1071 N DUPONT HWY Local alarm system, malicious false alarm 0.3 08/30/2015 30046 2015-000891 01:49 2012 WHITEOAK RD Medical assist, assist EMS crew 0.8 08/30/2015 30046 2015-000892 09:59 1200 N DUPONT HWY Dispatched & canceled en route 0.1 08/30/2015 30046 2015-000893 15:01 271 N DUPONT HWY System malfunction, other 0.3 08/30/2015 30046 2015-000894 23:09 1200 N DUPONT HWY Electrical wiring/equipment problem, other 0.2 08/31/2015 30046 2015-000895 00:05 1200 N DUPONT HWY False alarm or false call, other 0.3 08/31/2015 30046 2015-000896 23:05 120 N STATE ST False alarm or false call, other 0.2 Total Number of Incidents: 103 Total Length of Incidents: 76.5 Hours

Date Range: From 08/01/2015 to 08/31/2015 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss 1 Fire 111 Building fire 2 2.02% $0 0.00% 112 Fires in structure other than in a building 1 1.01% $0 0.00% 113 Cooking fire, confined to container 6 6.06% $0 0.00% 118 Trash or rubbish fire, contained 1 1.01% $0 0.00% 131 Passenger vehicle fire 3 3.03% $0 0.00% 132 Road freight or transport vehicle fire 1 1.01% $0 0.00% 150 Outside rubbish fire, other 2 2.02% $0 0.00% Totals 16 16.16% $0 0.00% 2 Overpressure Rupture, Explosion, Overheat(no fire) Totals 0 0.00% $0 0.00% 3 Rescue & Emergency Medical Service Incident 311 Medical assist, assist EMS crew 4 4.04% $0 0.00% 322 Motor vehicle accident with injuries 2 2.02% $0 0.00% 323 Motor vehicle/pedestrian accident (MV Ped) 1 1.01% $0 0.00% 352 Extrication of victim(s) from vehicle 3 3.03% $0 0.00% 356 High-angle rescue 1 1.01% $0 0.00% Totals 11 11.11% $0 0.00% 4 Hazardous Condition (No Fire) 400 Hazardous condition, other 2 2.02% $0 0.00% 411 Gasoline or other flammable liquid spill 1 1.01% $0 0.00% 412 Gas leak (natural gas or LPG) 1 1.01% $0 0.00% 421 Chemical hazard (no spill or leak) 1 1.01% $0 0.00% 440 Electrical wiring/equipment problem, other 3 3.03% $0 0.00% 442 Overheated motor 1 1.01% $0 0.00% 444 Power line down 1 1.01% $0 0.00% 460 Accident, potential accident, other 1 1.01% $0 0.00% 461 Building or structure weakened or collapsed 2 2.02% $0 0.00% Totals 13 13.13% $0 0.00% 5 Service Call 531 Smoke or odor removal 3 3.03% $0 0.00% 552 Police matter 1 1.01% $0 0.00% 554 Assist invalid 1 1.01% $0 0.00% Totals 5 5.05% $0 0.00% 6 Good Intent Call 600 Good intent call, other 4 4.04% $0 0.00% 611 Dispatched & canceled en route 2 2.02% $0 0.00% 622 No incident found on arrival at dispatch address 1 1.01% $0 0.00% 651 Smoke scare, odor of smoke 2 2.02% $0 0.00% Totals 9 9.09% $0 0.00% 7 False Alarm & False Call 700 False alarm or false call, other 10 10.10% $0 0.00% 710 Malicious, mischievous false call, other 3 3.03% $0 0.00% 715 Local alarm system, malicious false alarm 1 1.01% $0 0.00% 730 System malfunction, other 3 3.03% $0 0.00% 731 Sprinkler activation due to malfunction 1 1.01% $0 0.00% Date: 09/09/2015 Page: 1

Date Range: From 08/01/2015 to 08/31/2015 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss 733 Smoke detector activation due to malfunction 8 8.08% $0 0.00% 735 Alarm system sounded due to malfunction 1 1.01% $0 0.00% 740 Unintentional transmission of alarm, other 2 2.02% $0 0.00% 743 Smoke detector activation, no fire - unintentional 11 11.11% $0 0.00% 744 Detector activation, no fire - unintentional 2 2.02% $0 0.00% 745 Alarm system activation, no fire - unintentional 2 2.02% $0 0.00% Totals 44 44.44% $0 0.00% 8 Severe Weather & Natural Disaster 800 Severe weather or natural disaster, other 1 1.01% $0 0.00% Totals 1 1.01% $0 0.00% 9 Special Incident Type Totals 0 0.00% $0 0.00% Totals 99 $0 Date: 09/09/2015 Page: 2

10:11 AM Robbins Hose Company # 1, Inc. 09/08/15 Accrual Basis Profit & Loss Detail August 2015 Type Date Num Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Check 08/01/2015 1378 Check 08/01/2015 1379 Check 08/01/2015 1381 Check 08/09/2015 1384 Check 08/09/2015 1387 Check 08/14/2015 1388 Check 08/22/2015 1390 Check 08/22/2015 1395 Check 08/22/2015 1395 Check 08/23/2015 1396 Check 08/30/2015 1399 Check 08/30/2015 1399 Total Apparatus Repairs & Maintenance Building Maintenance Supplies Check 08/22/2015 1394 Total Building Maintenance Supplies Electricity Check 08/22/2015 1392 Check 08/22/2015 1393 Total Electricity Gasoline Check 08/09/2015 1385 Check 08/30/2015 1397 Check 08/30/2015 1397 Total Gasoline Heating Expenses- Gas Check 08/08/2015 1383 Check 08/22/2015 1391 Total Heating Expenses- Gas Office Supplies Check 08/30/2015 1397 Total Office Supplies Program Expenses Check 08/01/2015 1377 Total Program Expenses Radio Repairs Check 08/09/2015 1386 Page 1 of 6

10:11 AM Robbins Hose Company # 1, Inc. 09/08/15 Accrual Basis Profit & Loss Detail August 2015 Type Date Num Total Radio Repairs Telephone Check 08/01/2015 1382 Check 08/30/2015 1397 Check 08/30/2015 1397 Check 08/30/2015 1400 Total Telephone Training & Travel Expenses Check 08/01/2015 1380 General Journal 08/01/2015 LSG 6-4 Check 08/14/2015 1389 General Journal 08/23/2015 LSG 6-4R Total Training & Travel Expenses Uniforms Check 08/30/2015 1398 Total Uniforms Water/Sewer Check 08/22/2015 1392 Check 08/22/2015 1393 Check 08/22/2015 1393 Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 2 of 6

10:11 AM Robbins Hose Company # 1, Inc. 09/08/15 Accrual Basis Profit & Loss Detail August 2015 Name Memo Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Atlantic Emergency Solutions Ladder 1 crew cab door repair Burke Equipment Company Kubota serviced Magnum Installed bar light on pickup truck Atlantic Emergency Solutions Eng 2 chek engine light RJS Repair Blower Motor- Command Vehicle Parlett Signs Touch Up Gold Leaf lettering Atlantic Emergency Solutions Replaced bump stop on Ladder1 steps RJS Repair Invoice # 3252- Car 16- oil change-rear brakes RJS Repair Invoice # 3253- Car 15-oil change Dover Automotive Invoice # 712399- Headlight bulb- 2008 Chev Ta I.G. Burton Invoice # CTCS131849 I.G. Burton Invoice # CTCS131916 Total Apparatus Repairs & Maintenance Building Maintenance Supplies Municipal Emergency Services Invoice # 00657660_SNV- 120V AC charge cord Total Building Maintenance Supplies Electricity City of Dover Utility Acct # 44255-31966 City of Dover Utility Acct # 44343-32052 Total Electricity Gasoline ESI Equipment, Inc. Tool fuel City of Dover Unleaded fuel- July City of Dover Bio-Diesel- July Total Gasoline Heating Expenses- Gas Chesapeake Utilities Station 2 from 06/25 to 07/28 Chesapeake Utilities Station 1 from 07/02 to 08/05 Total Heating Expenses- Gas Office Supplies City of Dover Postage charges- July Total Office Supplies Program Expenses Alpine Software Corp. Annual Maintenance Agreement Total Program Expenses Radio Repairs Magnum Speaker Mike Page 3 of 6

10:11 AM Robbins Hose Company # 1, Inc. 09/08/15 Accrual Basis Profit & Loss Detail August 2015 Name Memo Total Radio Repairs Telephone Verizon Wireless IPAD data charges from 06/21 to 07/20 City of Dover Verizon phone charges- July City of Dover Cavalier phone charges- July Verizon Wireless IPAD charges from 07/21 to 08/20 Total Telephone Training & Travel Expenses Delaware State Fire School Vehicle Rescue- Ashley Sammons Delaware State Fire School For CHK 1380 voided on 08/23/2015 DVFA-2015 EMS Conference EMS Continuning Education- Jacobs, Liberto an Delaware State Fire School Reverse of GJE LSG 6-4 -- For CHK 1380 voide Total Training & Travel Expenses Uniforms Greg Parsell Reimbursement for uniform pants purchase Total Uniforms Water/Sewer City of Dover Utility Acct # 44253-31964 City of Dover Utility Acct # 44345-32054 City of Dover Utility Acct # 44341-32050 Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 4 of 6

10:11 AM Robbins Hose Company # 1, Inc. 09/08/15 Accrual Basis Profit & Loss Detail August 2015 Clr Split Amount Balance Ordinary Income/Expense Expense Apparatus Repairs & Maintenance City Fund Account 276.45 276.45 City Fund Account 470.45 746.90 City Fund Account 395.00 1,141.90 City Fund Account 300.04 1,441.94 City Fund Account 207.74 1,649.68 City Fund Account 2,350.00 3,999.68 City Fund Account 248.05 4,247.73 City Fund Account 330.00 4,577.73 City Fund Account 50.00 4,627.73 ahoe City Fund Account 9.00 4,636.73 City Fund Account 264.00 4,900.73 City Fund Account 264.00 5,164.73 Total Apparatus Repairs & Maintenance 5,164.73 5,164.73 Building Maintenance Supplies d-(2) City Fund Account 34.91 34.91 Total Building Maintenance Supplies 34.91 34.91 Electricity City Fund Account 740.76 740.76 City Fund Account 3,380.67 4,121.43 Total Electricity 4,121.43 4,121.43 Gasoline City Fund Account 319.80 319.80 City Fund Account 382.20 702.00 City Fund Account 624.90 1,326.90 Total Gasoline 1,326.90 1,326.90 Heating Expenses- Gas City Fund Account 49.24 49.24 City Fund Account 104.24 153.48 Total Heating Expenses- Gas 153.48 153.48 Office Supplies City Fund Account 35.16 35.16 Total Office Supplies 35.16 35.16 Program Expenses City Fund Account 4,787.09 4,787.09 Total Program Expenses 4,787.09 4,787.09 Radio Repairs City Fund Account 77.60 77.60 Page 5 of 6

10:11 AM Robbins Hose Company # 1, Inc. 09/08/15 Accrual Basis Profit & Loss Detail August 2015 Clr Split Amount Balance Total Radio Repairs 77.60 77.60 Telephone City Fund Account 410.20 410.20 City Fund Account 280.56 690.76 City Fund Account 21.12 711.88 City Fund Account 300.20 1,012.08 Total Telephone 1,012.08 1,012.08 Training & Travel Expenses √ City Fund Account 0.00 0.00 City Fund Account 200.00 200.00 d Carey City Fund Account 525.00 725.00 d on 08/23/2City Fund Account -200.00 525.00 Total Training & Travel Expenses 525.00 525.00 Uniforms City Fund Account 69.90 69.90 Total Uniforms 69.90 69.90 Water/Sewer City Fund Account 42.96 42.96 City Fund Account 62.50 105.46 City Fund Account 14.49 119.95 Total Water/Sewer 119.95 119.95 Total Expense 17,428.23 17,428.23 Net Ordinary Income -17,428.23 -17,428.23 Net Income -17,428.23 -17,428.23 Page 6 of 6

FY 15-16 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 85,300.00 $ 14,503.99 $ 70,796.01 Building Maintenace Supplies $ 1,500.00 $ 34.91 $ 1,465.09 Command Vehicle $ 50,000.00 $ 33,650.00 $ 16,350.00 Contractual Services $ 10,500.00 $ 10,500.00 Electricity $ 45,000.00 $ 11,627.69 $ 33,372.31 Gasoline $ 20,000.00 $ 2,932.41 $ 17,067.59 Heating Expenses- Gas $ 16,000.00 $ 339.81 $ 15,660.19 Medical Supplies $ 1,000.00 $ 1,000.00 Office Supplies $ 2,000.00 $ 41.99 $ 1,958.01 Other Equipment Repairs $ 2,000.00 $ 2,000.00 Program Expenses $ 37,000.00 $ 12,758.05 $ 24,241.95 Radio Repairs $ 2,000.00 $ 77.60 $ 1,922.40 Safety & Security $ 1,500.00 $ 1,500.00 Small Tools $ 4,500.00 $ 4,500.00 Telephone $ 10,000.00 $ 1,654.29 $ 8,345.71 Training & Travel $ 10,000.00 $ 525.00 $ 9,475.00 Uniforms & Firefighting Gear $ 30,000.00 $ 511.16 $ 29,488.84 Water/ Sewer $ 3,000.00 $ 325.40 $ 2,674.60 Balance as of 09/08/15

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” July 2015

DEPARTMENT OF POLICE Paul M. Bernat 400 South Queen Street Chief of Police Dover, Delaware 19904 F.B.I.N.A. 302-736-7111 Fax: 302-672-1842 October 12, 2015 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of July 2015: COMPLAINTS Total complaints received through July 31, 2015, numbered 21,896; this is an increase of 1,901 complaints over the same time period last year. 26,000 20,832 20,944 19,995 21,896 21,000 19,388 16,000 11,000 6,000 1,000 2011 2012 2013 2014 2015 CRIMINAL INVESTIGATIONS 20 15 Cases Reported in July 9 7 7 Cases Cleared in July 10 8 4 4 4 Cases Cleared from Previous 5 3 1 0 Months 0 1 1 0 0 0 Burglary Robbery Rape Homicide Sudden Death

Report to Mayor and Council July 2015 Page 3 COMMUNITY POLICING - SAFE STREETS, QUALITY OF LIFE (QOL) & CADETS SAFE STREETS ENFORCEMENT & Contacts QOL ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 3 ASSIST OTHER 27 CADETS Contacts WARRANTS ON FILE 1 PARKING 2 BIKE ON SIDEWALK 0 DCO’S 22 CITY PARK VIOLATIONS 0 OPEN CONTAINER 13 CRIMINAL ARRESTS 24 LOUD NOISE 7 DRUG RELATED ARRESTS 25 LEWDNESS 0 LOUD MUSIC 1 OTHER 0 MISCELLANEOUS VIOLATIONS 12 BUSINESSES CONTACTED 301 PARKING VIOLATIONS 2 LIBRARY CHECKS 67 PEDDLER 0 COMPLAINTS ASSIGNED 74 MEETINGS 106 SPECIAL EVENT 5 GUNS 1 TOTAL CONTACTS 491 CURFEW CHECKS 84 CRIME PREVENTION CHECK 2 TRAFFIC ARRESTS 27 WARNINGS 12 FUGITIVE 18 TOTAL CONTACTS 345 TRAFFIC ARRESTS The department issued 7,540 traffic citations through this reporting period. This is a decrease of 1,905 citations over the number issued during the same period last year. 14,000 12,017 12,000 9,840 9,717 9,445 10,000 7,540 8,000 6,000 4,000 2,000 0 2011 2012 2013 2014 2015

Report to Mayor and Council July 2015 Page 4 TRAFFIC CRASHES Through July 31st, Dover Police investigated 1,003 traffic crashes. This is a decrease of 150 crashes 1,500 investigated during the same period last year. 1,400 1,300 1,152 1,085 1,153 1,200 998 1,003 1,100 1,000 900 800 700 600 500 2011 2012 2013 2014 2015 911 CENTER During the month of July, the Dover Police Department handled a total of 10,690 calls 28% averaging 345 calls per day. Dispatchers handled 2,957 calls on the 911 wireless lines, 589 calls on the 911 landlines, and 274 calls on the 911 Wireless Voice Over Internet Protocol lines, the remaining 911 Landline 6,870 were administrative calls. VolP 64% 5% 3% Administrative CITY ORDINANCE SUMMONS 6,000 Through July 31st, we issued 3,573 city ordinance summons, a decrease of 733 5,000 summonses over the same period last year. 4,000 *Note: Of those summonses issued in July, 3,000 26 DCO’s were issued for handicapped 2,000 parking violations, 7 for fire lane parking violations, 64 for false alarms (0, for 1-2, 1,000 45, for 3-5 alarms, 10, for 6-9 alarms, 3, 0 for 10-15 alarms, and 6, for 16 or more 2011 2012 2013 2014 2015 alarms) and 11 for noise violations (9 for ISSUED 5,234 4,271 4,176 4,306 3,573 vehicle violations and 2 for residence PAID 3,239 3,657 2,455 2,999 2,134 violations).

Report to Mayor and Council July 2015 Page 5 SEX OFFENDER STATISTICS/JULY MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 1 TIER 2 10 920 28 3 TIER 3 12 1514 36 1 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 200 150 100 50 0 JUNE JULY TIER 2 179 177 TIER 3 72 72 Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Paul M. Bernat Chief of Police

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” August 2015

DEPARTMENT OF POLICE Paul M. Bernat 400 South Queen Street Chief of Police Dover, Delaware 19904 F.B.I.N.A. 302-736-7111 Fax: 302-672-1842 October 12, 2015 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of August 2015: COMPLAINTS Total complaints received through August 31, 2015, numbered 25,392; this is an increase of 2,222 complaints over the same time period last year. 31,000 24,124 23,170 25,392 26,000 22,541 23,741 21,000 16,000 11,000 6,000 1,000 2011 2012 2013 2014 2015 CRIMINAL INVESTIGATIONS 50 40 29 29 Cases Reported in August 30 Cases Cleared in August 20 8 4 10 7 Cases Cleared from Previous 10 1 Months 0 0 0 0 0 1 1 0 0 Burglary Robbery Rape Homicide Sudden Death

Report to Mayor and Council August 2015 Page 3 COMMUNITY POLICING - SAFE STREETS, QUALITY OF LIFE (QOL) & CADETS SAFE STREETS ENFORCEMENT & Contacts QOL ABANDONED VEHICLES 6 ALCOHOL VIOLATIONS/DUI’S 0 ASSIST OTHER 6 CADETS Contacts WARRANTS ON FILE 0 PARKING 12 BIKE ON SIDEWALK 0 DCO’S 42 CITY PARK VIOLATIONS 0 OPEN CONTAINER 11 CRIMINAL ARRESTS 23 LOUD NOISE 2 DRUG RELATED ARRESTS 22 LEWDNESS 0 LOUD MUSIC 0 OTHER 17 MISCELLANEOUS VIOLATIONS 1 BUSINESSES CONTACTED 140 PARKING VIOLATIONS 22 LIBRARY CHECKS 54 PEDDLER 7 COMPLAINTS ASSIGNED 56 MEETINGS 115 SPECIAL EVENT 4 GUNS 2 TOTAL CONTACTS 338 CURFEW CHECKS 74 CRIME PREVENTION CHECK 4 TRAFFIC ARRESTS 19 WARNINGS 13 FUGITIVE 11 TOTAL CONTACTS 325 TRAFFIC ARRESTS The department issued 8,617 traffic citations through this reporting period. This is a decrease of 2,239 citations over the number issued during the same period last year. 13,499 14,000 11,680 11,217 10,856 12,000 8,617 10,000 8,000 6,000 4,000 2,000 0 2011 2012 2013 2014 2015

Report to Mayor and Council August 2015 Page 4 TRAFFIC CRASHES Through August 31st, Dover Police investigated 1,150 traffic crashes. This is a decrease of 150 1,500 1,400 1,254 1,290 crashes investigated during the same period last 1,257 1,300 1,129 1,150 year. 1,200 1,100 1,000 900 800 700 600 500 2011 2012 2013 2014 2015 911 CENTER During the month of August, the Dover Police Department handled a total of 10,452 calls 26% averaging 338 calls per day. Dispatchers handled 2,688 calls on the 911 wireless lines, 582 calls on the 911 landlines, and 290 calls on the 911 Wireless Voice Over Internet Protocol lines, the remaining 911 Landline 6,892 were administrative calls. 5% VolP 66% 3% Administrative CITY ORDINANCE SUMMONS 6,000 Through August 31st, we issued 4,077 city ordinance summons, a decrease of 935 5,000 summonses over the same period last year. 4,000 *Note: Of those summonses issued in 3,000 August, 16 DCO’s were issued for 2,000 handicapped parking violations, 8 for fire lane parking violations, 59 for false alarms 1,000 (0, for 1-2, 40, for 3-5 alarms, 8, for 6-9 0 alarms, 10, for 10-15 alarms, and 1, for 16 2011 2012 2013 2014 2015 or more alarms) and 4 for noise violations ISSUED 5,948 4,893 4,828 5,012 4,077 (4 for vehicle violations and 0 for PAID 3,762 4,133 2,724 3,495 2,386 residence violations).

Report to Mayor and Council August 2015 Page 5 SEX OFFENDER STATISTICS/AUGUST MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 1 TIER 2 23 2139 43 3 TIER 3 8 1369 22 1 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 200 150 100 50 0 JULY AUGUST TIER 2 177 180 TIER 3 72 67 Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Paul M. Bernat Chief of Police

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2015-15 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 That Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-2 - Weapons Generally, be 4 amended by deleting it in its entirety and inserting in lieu thereof the following: 5 Sec. 70-2. - Weapons generally. 6 (a) Definitions. The following words, terms and phrases, when used in this section, shall have 7 the meanings ascribed to them in this section, except where the context clearly indicates a different 8 meaning: 9 Municipal Building shall mean any building where the city meets in its official capacity, 10 including non-city owned or leased buildings during the time in which the city is meeting in 11 or occupying the building, or any building containing the offices of city elected officials and 12 of city employees actively engaged in performing governmental business. Parking facilities 13 are excluded. 14 Weapon shall mean any firearm from which a shot, projectile or other object may be 15 discharged, or any air gun, BB gun, or any instrument, toy or weapon commonly known as 16 a "peashooter," "slingshot" or "beany," or any bow made for the purpose of throwing or 17 projecting missiles of any kind, or any knife, brass or metal knuckles, or any club loaded with 18 lead or other weight, or any blackjack or billyclub. 19 (b) Unlawful discharge. It shall be unlawful for any person to discharge any firearm within the 20 city, except lawfully in self-defense, in defense of property, in defense of others or as permitted in 21 paragraph (c). 22 (c) Lawful discharge. 23 (1) Law enforcement officers. The discharge of weapons by any law enforcement officer 24 while on duty, or as necessary in the lawful discharge of his or her duties, is permitted. 25 (2) Galleries and ranges. The discharge of weapons at licensed shooting galleries or 26 ranges when the instrument can be fired, discharged or operated in a manner that shall not endanger 27 persons or property, and also in a manner that shall prevent the projectile from traversing any 28 grounds or space outside the limits of the gallery or range is permitted. 29 (d) Prohibited. 30 (1) Business display. It shall be unlawful for any pawnbroker, secondhand dealer or other 31 person who engages in business in the city to display, or to place on exhibition in any show window 32 or other window facing upon any street, any pistol, revolver or other firearm with a barrel of less than 33 12 inches in length, or any switchblade knife, or any brass or metal knuckles, or any club loaded with 34 lead or other weight, or any blackjack or billyclub.

Proposed Ordinance #2015-15 - Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-2 - Weapons Generally, and Appendix F - Fees and Fines Page 2 35 (2) Furnishing to certain persons. It shall be unlawful for any person to purchase from, 36 or sell, loan or furnish any weapon to any person under the influence of any alcoholic beverage or 37 any narcotic drug, stimulant or depressant, any person in a condition of agitation and excitability or 38 a minor under the age of 18 years. 39 (3) Possession of firearms, ammunition, components of firearms, or explosives in 40 municipal buildings. Except as set forth in section (c) below, possession of firearms, ammunition, 41 components of firearms, or explosives is prohibited in all municipal buildings. 42 a. Required Signs. In all municipal buildings, a conspicuous sign shall be 43 posted at each entrance stating that the possession of firearms, ammunition, 44 components of firearms, or explosives are prohibited. Such sign may also 45 state that persons in violation may be denied entrance to the building or be 46 ordered to leave the building. 47 b. Immediate Departure. Any person who immediately foregoes entry or 48 immediately exits any municipal building or police station due to the 49 possession of a firearm, ammunition, components of firearms, or explosives 50 shall not be guilty of violating this section. 51 c. Exceptions. The following shall constitute valid exceptions to this section: 52 1. Possession of firearms, components of firearms, and ammunition or 53 explosives by law enforcement officers; 54 2. Law enforcement agencies receiving shipments or delivery of 55 firearms, components of firearms, ammunition, or explosives; 56 3. Law enforcement agencies conducting firearm or ammunition safety 57 and training programs, donation, amnesty, or any other similar 58 programs in police stations or municipal buildings; 59 4. Compliance by persons subject to protection from abuse court orders; 60 5. Carrying firearms and ammunition by persons who hold a valid 61 license pursuant to either §1441 or §1441A of Title 11 of the 62 Delaware Code so long as the firearm remains concealed except for 63 inadvertent display or for self defense or defense of others; 64 6. Carrying firearms and ammunition by officers or employees of the 65 United States duly authorized to carry a concealed firearm; or 66 7. Carrying firearms and ammunition by agents, messengers and other 67 employees of common carriers, banks, or business firms, whose 68 duties require them to protect moneys, valuables and other property 69 and are engaged in the lawful execution of such duties.

Proposed Ordinance #2015-15 - Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-2 - Weapons Generally, and Appendix F - Fees and Fines Page 3 70 (e) Penalties. 71 (1) Fines. Except as otherwise provided, any violation of this section shall be subject to 72 a fine as provided for in Appendix F - Fees and Fines. 73 (2) Forfeiture. Every person convicted of a violation of this section, section 70-3, or any 74 state law relating to weapons shall forfeit the weapon to the city. Upon a finding of 75 guilt, it shall then be the duty of the court, after the expiration of a reasonable time, 76 to declare by written order that the chief of police shall either dispose of the weapon 77 or retain the weapon for official police department use. 78 (f) Severability. The provisions of this ordinance shall be severable. If any provisions of this 79 ordinance are found by any court of competent jurisdiction to be unconstitutional or void, the 80 remaining provisions of this ordinance shall remain valid, unless the court finds that the valid 81 provisions of this ordinance are so essentially and inseparably connected with, and so dependent 82 upon, the unconstitutional or void provision that it cannot be presumed that City Council would have 83 enacted the remaining valid provisions without the unconstitutional or void provision; or unless the 84 court finds that the remaining valid provisions, standing alone, are incomplete and incapable of being 85 executed in accordance with City Council's intent. 86 (g) No repeal of existing firearms related ordinances. Adoption of this ordinance shall in no 87 way repeal or alter any law, ordinance or regulation prohibiting, restricting or licensing the 88 ownership, transfer, possession or transportation of firearms or ammunition enacted before July 4, 89 1985. To the extent that this ordinance conflicts with any similar ordinance prohibiting, restricting 90 or licensing the ownership, transfer, possession or transportation of firearms or ammunition enacted 91 before July 4, 1985, the more stringent of the two ordinances shall govern. 92 (Code 1968, §§ 20-29, 20-33—20-36; Code 1981, § 14-5) 93 BE IT FURTHER ORDAINED: 94 That Appendix F, Fees and Fines, be amended by inserting the blue text and deleting the red, struck 95 text, as follows: 96 Chapter 70—Offenses and Miscellaneous Provisions 97 Sec. 70-1 Combative fighting Not to exceed $1,000.00. Separate fines may Violations; penalties, be issued to the promoter of such an event, Subsec. (d)(1) Fines ..... participants in such an event, and the owner of the premises of such an event 98 Sec. 70-2 Weapons generally Subsec. (e)(1) Penalties; Fines Not less than $500, nor more than $1,000 99 Sec. 70-7 Registered Sexual Offenders $500.00 for any offense; each day shall Subsec. (d f) Penalties ..... constitute a separate offense

Proposed Ordinance #2015-15 - Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-2 - Weapons Generally, and Appendix F - Fees and Fines Page 4 100 ADOPTED: * 101 S:\ORDINANCES\2015\DRAFT\ORDINANCE #2015-15 - CHAPTER 70 OFFENSES AND MISCELLANEOUS PROVISIONS\Ordinance #2015-15 Amending Ch 70 - Offenses and 102 Miscellaneous Provisions, Sec 70-2 Weapons Generally-FIRST READING.wpd 103 SYNOPSIS 104 This ordinance amendment harmonizes the Dover Code with the provisions of 105 Article I, Section 20 of the Delaware Constitution. 106 (SPONSORS: HOSFELT AND HUTCHISON) 107 Actions History 108 10/12/2015 - Scheduled for First Reading by City Council 109 09/28/2015 - Introduced at Safety Advisory and Transportation Committee meeting

Sec. 70-2. - Weapons generally. (a) Prohibited. It shall be unlawful for any person to have in his possession, carry or use a revolver or pistol of any description, a shotgun or rifle which may be used for the explosion of bullets and cartridges (a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Municipal Building shall mean any building where the city meets in its official capacity, including non-city owned or leased buildings during the time in which the city is meeting in or occupying the building, or any building containing the offices of city elected officials and of city employees actively engaged in performing governmental business. Parking facilities are excluded. Weapon shall mean any firearm from which a shot, projectile or other object may be discharged, or any air gun, BB gun, gas-operated gun or spring-operated gun, or any instrument, toy or weapon commonly known as a "peashooter," "slingshot" or "beany," or any bow made for the purpose of throwing or projecting missiles of any kind by any means whatsoever, or any knife, whether that instrument is called by any name set forth above or by any other name. (b) License. The weapons prohibited in subsection (a) of this section shall be permitted upon the grant of a license therefor, if required, in the following situations: (1) On owner's property. Possession within the possessor's own domicile or business. (2) Other license or permit. Possession, carrying or use in conformity with a license issued by the state for that weapon or a permit issued by the chief of police. (3) Shooting ranges. Possession or usebrass or metal knuckles, or any club loaded with lead or other weight, or any blackjack or billyclub. (b) Unlawful discharge. It shall be unlawful for any person to discharge any firearm within the city, except lawfully in self-defense, in defense of property, in defense of others or as permitted in paragraph (c). (c) Lawful discharge. (1) Law enforcement officers. The discharge of weapons by any law enforcement officer while on duty, or as necessary in the lawful discharge of his or her duties, is permitted. (2) Galleries and ranges. The discharge of weapons at licensed shooting galleries or ranges when the instrument can be fired, discharged or operated in a manner that shall not endanger persons or property, and also in a manner that shall prevent the

projectile from traversing any grounds or space outside the limits of the gallery or range. (4) Unloaded and cased. Carrying of any type of gun whatsoever, when unloaded and properly cased, to or from any licensed gallery or range or to or from an area where hunting is allowed by law. This subsection shall not limit the permitted carrying of guns allowed by subsection (b)(5) of this section. (5) Officers. Carrying, wearing, possessing and using, by United States marshals, sheriffs, constables and their deputies, and any regular, special or ex officio police officer, or any other law enforcement officer while on duty, or as shall be necessary in the proper discharge of their duties. (6) State license. Possession, carrying or use in conformity with a license issued by the state for that purpose in areas approved by the chief of police, and only then when used in such a manner that shall not endanger persons or property. (7) Defense. Persons exercising their legal right of self-defense or defense of property or others. (c) Discharge. It shall be unlawful for any person to discharge any gun, pistol, revolver or other firearm within the city, except lawfully pursuant to subsections (b)(2), (3) and (5)—(7) of this section, and those persons excepted by law. (d) is permitted. (d) Prohibited. (1) Business display. It shall be unlawful for any pawnbroker, secondhand dealer or other person who engages in business in the city to display, or to place on exhibition in any show window or other window facing upon any street, any pistol, revolver or other firearm with a barrel of less than 12 inches in length, or any switchblade knife, or any brass or metal knuckles, or any club loaded with lead or other weight, or any blackjack or billyclub. (e2) Furnishing to certain persons. It shall be unlawful for any person to purchase from, or sell, loan or furnish any weapon to, any person under the influence of any alcoholic beverage or any narcotic drug, stimulant or depressant, to any person in a condition of agitation and excitability or to a minor under the age of 18 years. (f) Forfeiture. (3) Possession of firearms, ammunition, components of firearms, or explosives in municipal buildings. Except as set forth in section (c) below, possession of firearms, ammunition, components of firearms, or explosives is prohibited in all municipal buildings.

a. Required Signs. In all municipal buildings, a conspicuous sign shall be posted at each entrance stating that the possession of firearms, ammunition, components of firearms, or explosives are prohibited. Such sign may also state that persons in violation may be denied entrance to the building or be ordered to leave the building. b. Immediate Departure. Any person who immediately foregoes entry or immediately exits any municipal building or police station due to the possession of a firearm, ammunition, components of firearms, or explosives shall not be guilty of violating this section. c. Exceptions. The following shall constitute valid exceptions to this section: 1. Possession of firearms, components of firearms, and ammunition or explosives by law enforcement officers; 2. Law enforcement agencies receiving shipments or delivery of firearms, components of firearms, ammunition, or explosives; 3. Law enforcement agencies conducting firearm or ammunition safety and training programs, donation, amnesty, or any other similar programs in police stations or municipal buildings; 4. Compliance by persons subject to protection from abuse court orders; 5. Carrying firearms and ammunition by persons who hold a valid license pursuant to either §1441 or §1441A of Title 11 of the Delaware Code so long as the firearm remains concealed except for inadvertent display or for self defense or defense of others; 6. Carrying firearms and ammunition by officers or employees of the United States duly authorized to carry a concealed firearm; or 7. Carrying firearms and ammunition by agents, messengers and other employees of common carriers, banks, or business firms, whose duties require them to protect moneys, valuables and other property and are engaged in the lawful execution of such duties. (e) Penalties. (1) Fines. Except as otherwise provided, any violation of this section shall be subject to a fine as provided for in Appendix F - Fees and Fines (of at least

__________ and not to exceed _________, or by imprisonment for not more than _____________, or by both fine and imprisonment.) (2) Forfeiture. Every person convicted of a violation of this section or, section 70-3, or any state law relating to weapons shall forfeit the weapon to the city the dangerous or deadly weapon concealed or displayed. Upon a finding of guilt, it shall then be the duty of the court, after the expiration of a reasonable time, to declare by written order that the chief of police shall either dispose of the weapon or retain the weapon for official police department use. (g) Definition. As used in subsection (e) and (f) of this section, the term "weapon" shall mean any revolver or pistol, shotgun or rifle which may be used for the explosion of bullets and cartridges, or any air gun, BB gun, or any instrument, toy or weapon commonly known as a "peashooter," "slingshot" or "beany," or any bow made for the purpose of throwing or projecting missiles of any kind, or any knife. (f) Severability. The provisions of this ordinance shall be severable. If any provisions of this ordinance are found by any court of competent jurisdiction to be unconstitutional or void, the remaining provisions of this ordinance shall remain valid, unless the court finds that the valid provisions of this ordinance are so essentially and inseparably connected with, and so dependent upon, the unconstitutional or void provision that it cannot be presumed that City Council would have enacted the remaining valid provisions without the unconstitutional or void provision; or unless the court finds that the remaining valid provisions, standing alone, are incomplete and incapable of being executed in accordance with City Council's intent. (g) No repeal of existing firearms related ordinances. Adoption of this ordinance shall in no way repeal or alter any law, ordinance or regulation prohibiting, restricting or licensing the ownership, transfer, possession or transportation of firearms or ammunition enacted before July 4, 1985. To the extent that this ordinance conflicts with any similar ordinance prohibiting, restricting or licensing the ownership, transfer, possession or transportation of firearms or ammunition enacted before July 4, 1985, the more stringent of the two ordinances shall govern. (Code 1968, §§ 20-29, 20-33—20-36; Code 1981, § 14-5)

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2015-16 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing, and Parking, Division 2 - Metered 4 Parking, Section 106-164 - Violations; Penalties of the Dover Code be amended by deleting the text 5 indicated in red strikeout and inserting the blue text, as follows: 6 Sec. 106-164. - Violations; penalties. 7 (a) Generally. Any person convicted of violating the provisions of this article or of aiding, abetting or 8 assisting in the violation of said provisions shall be sentenced to pay a fine as provided for in 9 Appendix F-Fees and Fines. 10 (b) Enhanced civil enforcement authority. If five or more violations of this article have been issued to 11 a vehicle and those violations are more than 30 days past due, or if accumulated unpaid violations 12 of this article exceed more than $100.00, the vehicle shall be subject to enhanced civil enforcement, 13 as follows: 14 (1) Such vehicle found parked on any street in the city shall be immobilized by any police officer 15 or parking enforcement employee of this city in such manner as to prevent its operation. Any 16 vehicle so immobilized or impounded shall not be released to its lawful owner until all unpaid 17 violations and applicable administrative fees issued to such owner have been discharged by 18 payment in full, together with payment for the costs of immobilizing, releasing, and storing 19 such vehicle. The owner shall sign a receipt for such vehicle. Payment for any such towing 20 shall be in accordance with the towing costs outlined in the current agreement between the 21 police department and the towing operator. If the vehicle is a tractor-trailer combination, the 22 trailer may be released to an authorized agent if the tractor-trailer is immobilized pursuant to 23 this section. 24 (2) In any case involving immobilization of a vehicle pursuant to this section, the police officer 25 or parking enforcement employee shall place on such vehicle, in a conspicuous manner, notice 26 sufficient to warn any individual that such vehicle has been immobilized and that any attempt 27 to move such vehicle might result in damage to such vehicle. 28 (3) Any vehicle remaining immobilized and not released for 120 24 hours may be towed and 29 impounded at the direction of a police officer or parking enforcement employee. 30 (4) Any person who unlawfully removes a device for immobilization of a vehicle shall be fined 31 as provided for in Appendix F-Fees and Fines. 32 (5) Any person who tows or otherwise moves an immobilized vehicle without authorization by the 33 chief of police or his designee shall be fined as provided for in Appendix F-Fees and Fines.

Proposed Ordinance #2015-16 - Chapter 106 - Traffic and Vehicles Page 2 34 (c) Cost. No cost will be assessed if payment of the penalty as hereinbefore imposed is voluntarily paid 35 without the necessity of a hearing before the proper official. 36 (Code 1968, § 31-77; Ord. of 8-25-1971, § 1; Code 1981, § 13-49; Ord. No. 2009-09, 6-22-2009; Ord. No. 37 2011-22, 9-26-2011; Ord. No. 2015-09, 6-8-2015) 38 ADOPTED: * 39 S:\ORDINANCES\2015\DRAFT\ORDINANCE #2015-16 CHAPTER 106 TRAFFIC AND VEHICLES\Ordinance #2015-16 Chapter 106 Traffic and Vehicles-FIRST READING.wpd 40 SYNOPSIS 41 The amendment reduces the time from immobilization to towing and impounding of vehicles 42 from 120 hours to 24 hours. 43 (SPONSORS: SLAVIN AND HOSFELT) 44 Actions History 45 10/12/2015 - Scheduled for First Reading by City Council 46 09/28/2015 - Introduced at Safety Advisory and Transportation Committee meeting

FIRST READING CITY OF DOVER ORDINANCE # 2015-18 2015-2016 BUDGET ORDINANCES - FIRST AMENDMENT 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 2 The amount hereinafter named aggregating Five Million Six Hundred Thirty Five Thousand Two Hundred dollars 3 ($5,635,200) or so much thereof as may be necessary are hereby appropriated from current revenues and other 4 funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2015 5 and ending June 30, 2016: 6 GOVERNMENTAL CAPITAL PROJECTS FUND 7 REVENUES AND BUDGET FOR 2015-2016 8 REVENUES 9 2015/16 2015/16 10 BUDGET REVISED 11 BEGINNING BALANCE - PROJECTS $ 154,800 $ 2,732,300 12 REVENUES 13 INCOME FROM SALE OF ASSETS 20,300 20,300 14 INTEREST EARNINGS 5,000 5,000 15 TRANSFER FROM GENERAL FUND 2,625,400 2,625,400 16 SUBTOTAL PROJECT RECEIPTS 2,650,700 2,650,700 17 TOTAL FUNDING SOURCES 2,650,700 2,650,700 18 TOTAL BEGINNING BALANCE AND REVENUES $ 2,805,500 $ 5,383,000 19 EXPENSE SUMMARY 20 2015/16 2015/16 21 EXPENDITURES BUDGET REVISED 22 FIRE $ 145,600 $ 445,800 23 GROUNDS MAINTENANCE 201,100 201,100 24 LIBRARY - - 25 LIFE SAFETY 55,700 55,700 26 CODE ENFORCEMENT - - 27 POLICE 262,100 284,100 28 RECREATION - 66,000 29 STREETS 1,428,500 3,617,800 30 SANITATION 449,000 449,000 31 CITY MANAGER 24,700 24,700 32 FACILITIES MANAGEMENT - - 33 FLEET MAINTENANCE 84,000 84,000 34 DEPARTMENT SUBTOTAL 2,650,700 5,228,200 35 TOTAL EXPENDITURES 2,650,700 5,228,200 36 BUDGET BALANCE 154,800 154,800 37 TOTAL BUDGET BALANCE & EXPENDITURES $ 2,805,500 $ 5,383,000 38 The City Manager is hereby authorized, without further approval of the City Council, to make 39 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 40 department with the exception of any transfers prohibited by City Procedure #F306. 41 ADOPTED: 1

FIRST READING 42 2015-2016 BUDGET ORDINANCES - FIRST AMENDMENT (CONTINUED) 43 WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND 44 CASH RECEIPTS/REVENUES AND BUDGET FOR 2015-2016 45 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 46 The amount hereinafter named aggregating Fourteen Million One Hundred Eighty EightThousand Five Hundred 47 dollars ($14,188,500) or so much thereof as may be necessary are hereby appropriated from current revenues 48 and other funds for the use by several departments of the Municipal Government for the fiscal year beginning 49 July 1, 2015 and ending June 30, 2016: 50 CASH RECEIPTS 51 2015/16 2015/16 52 BUDGET REVISED 53 BEGINNING BALANCE - WATER $ 833,500 $ 4,747,500 54 BEGINNING BALANCE - WASTEWATER 1,027,600 4,504,600 55 TOTAL BEGINNING BALANCES 1,861,100 9,252,100 56 REVENUES 57 BOND PROCEEDS - WATER - - 58 BOND PROCEEDS - WASTEWATER - - 59 STATE LOAN FUND - WATER - - 60 TRANS FR OPERATING FUND - WATER 1,800,000 1,800,000 61 TRANS FR OPERATING FUND - WASTEWATER 1,500,000 1,500,000 62 TRANSFER FR WASTEWATER IMPACT FEE 165,000 165,000 63 PROCEEDS FROM SALE OF ASSETS - - 64 INTEREST INCOME 25,000 25,000 65 MISCELLANEOUS RECEIPTS - 20,200 66 TOTAL REVENUES 3,490,000 3,510,200 67 TOTAL BEGINNING BALANCES & REVENUES $ 5,351,100 $ 12,762,300 68 EXPENSE SUMMARY 69 2015/16 2015/16 70 EXPENSES BUDGET REVISED 71 WATER $ 2,028,600 $ 5,442,600 72 WASTEWATER 1,822,100 5,299,100 73 WATER TREATMENT PLANT - 284,400 74 TOTAL EXPENSES 3,850,700 11,026,100 75 BUDGET BALANCE - WATER 617,400 773,400 76 BUDGET BALANCE - WASTEWATER 883,000 962,800 77 CURRENT YEAR BALANCE SUBTOTALS 1,500,400 1,736,200 78 TOTAL BUDGET BALANCES & EXPENSES $ 5,351,100 $ 12,762,300 79 The City Manager is hereby authorized, without further approval of the City Council, to make 80 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 81 department with the exception of any transfers prohibited by City Procedure #F306. 82 ADOPTED: 2

FIRST READING 83 2015-2016 BUDGET ORDINANCES - FIRST AMENDMENT (CONTINUED) 84 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND 85 CASH RECEIPTS/REVENUES AND BUDGET FOR 2015-2016 86 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 87 The amount hereinafter named aggregating Twelve Million One Hundred Ten Thousand Eight Hundred 88 dollars ($12,110,800) or so much thereof as may be necessary are hereby appropriated from current 89 revenues and other funds for the use by several departments of the Municipal Government for the 90 fiscal year beginning July 1, 2015 and ending June 30, 2016: 91 REVENUES 92 2015/16 2015/16 93 BUDGET REVISED 94 BEGINNING BALANCE $ 3,623,600 $ 6,684,100 95 REVENUES 96 TRANSFER FROM ELECTRIC 3,500,000 3,500,000 97 GENERAL SERVICE BILLING 1,900,000 1,900,000 98 INTEREST EARNINGS 26,700 26,700 99 TOTAL REVENUES 5,426,700 5,426,700 100 TOTALS $ 9,050,300 $ 12,110,800 101 EXPENSE SUMMARY 102 2015/16 2015/16 103 EXPENSES BUDGET REVISED 104 ELECTRIC GENERATION $ 1,655,000 $ 2,299,800 105 TRANSMISSION AND DISTRIBUTION 2,887,600 3,625,900 106 ELECTRICAL ENGINEERING 1,724,300 3,401,700 107 TOTAL EXPENSES 6,266,900 9,327,400 108 BUDGET BALANCE 2,783,400 2,783,400 109 TOTAL BUDGET BALANCE & EXPENSES $ 9,050,300 $ 12,110,800 110 The City Manager is hereby authorized, without further approval of the City Council, to make 111 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 112 department with the exception of any transfers prohibited by City Procedure #F306. 113 ADOPTED: 3

FIRST READING 114 2015-2016 BUDGET ORDINANCES - FIRST AMENDMENT (CONTINUED) 115 COMMUNITY TRANSPORTATION IMPROVEMENT FUND 116 CASH RECEIPTS/REVENUES AND BUDGET FOR 2015-2016 117 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 118 The amount hereinafter named aggregating Six Hundred Eighty Eight Thousand Five Hundred 119 dollars ($688,500) or so much thereof as may be necessary are hereby appropriated from current revenues 120 and other funds for the use by several departments of the Municipal Government for the fiscal year 121 beginning July 1, 2015 and ending June 30, 2016: 122 OPERATING REVENUES 123 2015/16 2015/16 124 BUDGET REVISED 125 PRIOR YEAR BALANCE $ 144,000 $ 512,900 126 GRANTS REVENUE 500,000 500,000 127 INTEREST INCOME 500 500 128 TOTALS $ 644,500 $ 1,013,400 129 OPERATING EXPENSES 130 2015/16 2015/16 131 BUDGET REVISED 132 PROGRAM EXP. GRANT RELATED $ 644,000 $ 1,012,900 133 CURRENT YEAR BALANCE 500 500 134 TOTALS $ 644,500 $ 1,013,400 135 The City Manager is hereby authorized, without further approval of the City Council, to make 136 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 137 department with the exception of any transfers prohibited by City Procedure #F306. 138 ADOPTED: 4

Exhibit A City of Dover Fiscal Year 2015/2016 Budget First Amendment Capital Investment Plan Amendments Fiscal Year 2015 Original Revised Prior Carry FY 2016 Revised CIP CIP Fiscal Year(s) Forward Year FY 16 CIP Project # Title Budget Budget Expenses Balance Budget Budget FR1501 Fire - SCBA Equipment $ 300,200 $ 300,200 $ - $ 300,200 $ - $ 300,200 PR1501 Park & Playground Improvement Equipment $ 66,000 $ 66,000 $ - $ 66,000 $ - $ 66,000 N/A Police Department Vehicle $ 169,600 $ 171,100 $ 148,978 $ 22,000 $ 242,200 $ 264,200 ST1304 Garrison Farm Streets & Stormwater $ 2,600,000 $ 4,226,700 $ 2,480,657 $ 1,496,500 $ - $ 1,496,500 ST1501 Salt Storage Barn 50,000 75,000 - 75,000 - 75,000 ST1502 Streets, Alleys & Concrete Program 900,000 624,400 182,988 441,500 1,000,000 1,441,500 ST1503 Misc Emerg. Street/Storm Repairs 75,000 75,000 40,090 35,000 - 35,000 ST1504 Old PW2 Site Improvements 150,000 150,000 106,195 43,900 385,000 428,900 ST1506 Stormwater Ditch Maintenance 15,000 15,000 - 15,000 - 15,000 ST1508 Stormwater Utility Planning 90,000 90,000 7,650 82,400 - 82,400 Street Division $ 3,880,000 $ 5,256,100 $ 2,817,580 $ 2,189,300 $ 1,385,000 $ 3,574,300 Total General Capital Project Fund $ 4,415,800 $ 5,793,400 $ 2,966,558 $ 2,577,500 $ 1,627,200 $ 4,204,700 Total Increase in General Cap Proj Fund $ 2,577,500 CT1405 Lakeview Drainage Study $ - $ 24,400 $ 18,187 $ 6,300 $ - $ 6,300 CT1562 Village of Cannon Mill Repavement 315,000 386,900 25,997 361,000 - 361,000 CT1599 Signage for the Hamlet & Bicentennial Village 2,700 2,700 1,170 1,600 - 1,600 Total Community Transportation Fund $ 317,700 $ 414,000 $ 45,354 $ 368,900 $ - $ 368,900 Total Increase in Comm Transportation Fund $ 368,900 N/A Sterling Dump Truck $ 66,900 $ 66,900 $ - $ 59,900 $ - $ 59,900 WD0804 1.0 MG Storage Tank - Denney's Road - 2,470,700 2,500 2,468,200 - 2,468,200 WD1302 Garrison Farm Storage Tank 400,000 4,221,600 2,100,291 1,297,300 - 1,297,300 WD1506 Shallow Well #7 Abandonment 15,000 15,000 - 15,000 - 15,000 WQ1503 West Dover Connector Project - 336,000 184,561 73,600 - 73,600 Water Division $ 481,900 $ 7,110,200 $ 2,287,352 $ 3,914,000 $ - $ 3,914,000 Total Increase in Water Division $ 3,914,000 N/A Sterling Dump Truck $ 66,900 $ 66,900 $ - $ 59,900 $ - $ 59,900 N/A Sterling Jet Truck 210,400 173,900 - 186,000 - 186,000 WW1206 Brandywine Pump Station Replcmnt - 339,100 237,906 101,200 - 101,200 WW1303 Westover Pump Station 718,000 1,299,600 7,254 1,292,400 - 1,292,400 WW1304 Garrison Farm Wastewater Projects - 3,199,700 2,571,260 628,500 - 628,500 WW1503 Hazzlettville Rd Interceptor 755,000 201,700 - 462,100 - 462,100 WW1504 Lakeview Drive Pump Station Replacement 450,000 408,400 48,817 359,600 - 359,600 WW1509 West Dover Connector Road Utility Relocation - 922,300 10,859 387,300 - 387,300 Wastewater Division $ 2,200,300 $ 6,611,600 $ 2,876,096 $ 3,477,000 $ - $ 3,477,000 Total Increase in Wastewater Division $ 3,477,000 Total Water/Wastewater I & E Fund $ 2,682,200 $ 13,721,800 $ 5,163,448 $ 7,391,000 $ - $ 7,391,000 Total Increase in Water/Wastewater I & E Fund $ 7,391,000 5 OF 2

Exhibit A City of Dover Fiscal Year 2015/2016 Budget First Amendment Capital Investment Plan Amendments Fiscal Year 2015 Original Revised Prior Carry FY 2016 Revised CIP CIP Fiscal Year(s) Forward Year FY 16 CIP Project # Title Budget Budget Expenses Balance Budget Budget EG1212 MR Unit 3 Turbine Inspection $ - $ 151,800 $ 98,392 $ 53,500 $ - $ 53,500 EG1416 VanSant Capacity Increase 750,000 901,900 409,784 492,200 - 492,200 EG1504 McKee Unit 3 Boiler System 295,000 138,000 57,287 80,800 42,000 122,800 EG1506 McKee & VanSant Safety Improvement 52,000 52,000 33,776 18,300 - 18,300 Electric Generation $ 1,097,000 $ 1,243,700 $ 599,239 $ 644,800 $ 42,000 $ 686,800 Total Increase in Electric Generation $ 644,800 N/A Metering Infrastructure $ - $ 150,000 $ - $ 150,000 $ - $ 150,000 N/A Vehicle/Truck - 33,000 - 33,000 387,600 420,600 EE1509 West Dover Connector 250,000 250,000 94,209 155,800 - 155,800 EE1516 Chestnut Grove (new developments) 299,000 255,000 118,999 136,000 - 136,000 EE1522 Garrison Oak Park (new developments) 184,000 184,000 166,523 17,500 - 17,500 EE1525 Leander Lakes Apt Phase I (new developments) 73,000 73,000 3,608 69,400 - 69,400 EE1526 Playtex Addition (new developments) 200,000 354,100 204,136 150,000 - 150,000 EE1544 Nottingham Meadows (new developments) 28,600 28,600 2,011 26,600 - 26,600 Transmission & Distribution $ 1,034,600 $ 1,327,700 $ 589,486 $ 738,300 $ 387,600 $ 1,125,900 Total Increase in Transmission & Distribution $ 738,300 N/A Battery Bank Replacement $ 24,500 $ 24,500 $ 10,875 $ 13,700 $ - $ 13,700 EE1312 General Scott Switchgear 1,100,000 1,137,600 30,421 1,107,200 - 1,107,200 EE1443 GOTP Transmission Line Relocation - 550,000 141,526 408,500 - 408,500 EE1500 69 KV Rebuild 75,000 75,000 12,029 63,000 - 63,000 EE1520 69 kV Cable Replacement North Street 85,000 85,000 - 85,000 50,000 135,000 Engineering Division $ 1,284,500 $ 1,872,100 $ 194,851 $ 1,677,400 $ 50,000 $ 1,727,400 Total Increase in Engineering $ 1,677,400 Total Electric I & E Fund $ 3,416,100 $ 4,443,500 $ 1,383,576 $ 3,060,500 $ 479,600 $ 3,540,100 Total Increase in Electric I & E Fund $ 3,060,500 Total Carryforward balances from FY 2015 $ 13,397,900 6 OF 2