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UTILITY COMMITTEE
AGENDA
JULY 27, 2015 - 5:00 P.M.
CITY HALL COUNCIL CHAMBERS
15 LOOCKERMAN PLAZA
DOVER, DELAWARE
PUBLIC COMMENTS ARE WELCOMED ON ANY ITEM AND WILL BE PERMITTED AT APPROPRIATE
TIMES. WHEN POSSIBLE, PLEASE NOTIFY THE CITY CLERK (736-7008 OR E-MAIL AT
CITYCLERK@DOVER.DE.US) SHOULD YOU WISH TO BE RECOGNIZED.
AGENDA ADDITIONS/DELETIONS
1. CONTRACT AWARD - NORTH AMERICAN ENERGY SERVICES (NAES) AMENDED AND RESTATED
OPERATING AGREEMENT (DUE TO TIME CONSTRAINTS, THIS ITEM HAS BEEN PLACED ON THE
COUNCIL AGENDA FOR THE MEETING BEING HELD LATER IN THE EVENING)
(STAFF RECOMMENDS AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDED AND RESTATED
OPERATION AND MAINTENANCE AGREEMENT DATED JULY 1, 2015 BETWEEN THE CITY OF DOVER AND
NORTH AMERICAN ENERGY SERVICES (NAES))
2. ADJOURNMENT BY 5:50 P.M.
/TM
S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COMMITTEE-AGENDAS\2015\07-27-2015 UTILITY.WPD
THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO
INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.
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ACTION FORM
PROCEEDING: Utility Committee and City Council
DEPARTMENT OF ORIGIN: Electric DATE SUBMITTED: 7/15/2015
PREPARED BY: Scott D. Koenig, P.E., Donna Mitchell, Kirk Betts and Harry Maloney
SUBJECT: Contract Award - North American Energy Services (NAES) Amended and Restated Operating
Agreement
REFERENCE: N/A
RELATED PROJECT: N/A
REVIEWED BY: Scott D. Koenig, P.E, City Manager and Donna Mitchell, CPA, Controller
EXHIBITS: Exhibit A – Letter dated July 15, 2015 from Mr. Kirk Betts; Exhibit B – Amended and Restated
Operation and Maintenance Agreement dated July 1, 2015
EXPENDITURE REQUIRED: $ 797,304.00 AMOUNT BUDGETED: $ 859,200.00
This expenditure represents the First Year of the agreement retroactive to July 1, 2015.
FUNDING SOURCE (Dept./Page in CIP & Budget): Electric page 317
TIMETABLE: Utility Committee was briefed on July 13, 2015 and staff is requesting City Council approval
July 27, 2015 with retroactivity back to July 1, 2015.
RECOMMENDED ACTION: Authorize the City Manager to execute the Amended and Restated Operation
and Maintenance Agreement dated July 1, 2015 between the City of Dover and North American Energy
Services (NAES).
BACKGROUND AND ANALYSIS
The City’s power supply attorney, Mr. Kirk Betts, has been negotiating an agreement with North American
Energy Services (NAES) on behalf of the City of Dover. Exhibit A highlights the parameters of the proposed
agreement. Exhibit B represents the amended and restated operation and maintenance agreement between the
City of Dover and North American Energy Services (NAES). The proposed contract term is July 1, 2015
through June 30, 2020. Mr. Betts will be in attendance at both the Utility Committee meeting as well as the
City Council meeting on Monday, July 27, 2015 to discuss the proposed agreement and answer any questions
that may arise.
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Exhibit A
COUNSELLORS AT LAW
1100 17th STREET ● SUITE 901 ● WASHINGTON, DC 20036
TELEPHONE 202.530.3380 ● FAX 202.530.3389
July 15, 2015
To: Scott Koenig, City Manager; Donna Mitchell, Controller/Treasurer;
Harry Maloney, Electric Director
From: Kirk Howard Betts, Betts & Holt LLP
RE: Proposed Agreement for Plant Operating Services
Background
On May 4, 2006, the City of Dover entered into an Operations & Maintenance
Agreement with North American Energy Services (NAES) to maintain and operate Dover’s
generation.1 The contract had an initial four year term and it was extended four times
automatically for one year terms.
Dover’s generation consists of three steam units in the McKee Run plant and one
combustion turbine at VanSant. NAES is responsible for operating and maintaining Dover’s
generation, staffing and collective bargaining, managing dispatch, environmental controls and
complying with permits, guaranteeing capacity performance, maintaining records, preparing
budgets, outage plans, and reports to governmental authorities.
The current contract provides for a management fee and reimbursement for all other
costs, including staffing, relocation, insurances, training, permit fees, and advisors. All other
plant operating costs (consumables, tools, spare parts, equipment, capital improvement projects,
etc.) are paid directly by Dover. NAES management fee started at $175,000/year in 2006 and
has escalated annually to almost $212,000 in 2015.
The contract also provides an incentive bonus (which started at $140,000 and is now
approx. $173,000 for 2015-16) structure that rewards NAES and its personnel for achieving
certain goals, such as commercial availability, dependable capacity, safety, and environmental
performance. With the exception of 2014, NAES regularly achieved the full incentive bonus.
Both the management fee and the bonus escalated annually based on the Employment
Cost Index for private industry works by industry and occupational group, published by the
Bureau of Labor Statistics. The minimum was fixed at 1% per year. Since inception, escalation
has increased the fixed fee and incentive fee components by 21.1%.
Negotiation Objectives
Discussions with Dover representatives produced the following objectives:
1
The Agreement has been amended three times, June 1, 2006, July 1, 2007, and July 1, 2008.
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Exhibit A
Memorandum
July 15, 2015
Page 2
Update contract to address changes in operations, law, PJM, and
decommissioning of McKee Units 1 and 2.
Reduce the cost of NAES services.
Address Dover financial concerns, including training, cost estimates for special
services, cost of “home office services,” qualifying suppliers and bidders,
compliance with Dover procurement policies and practices.
Address issues around performance incentives and accountability
Incorporate market conditions affecting revenue and load growth
Set new term and provide more flexibility for termination
Proposed Amended and Restated Operation and Maintenance Agreement
The proposed agreement addresses Dover’s express objectives.
1. Lower the annual costs. The proposed agreement provides for a fixed annual
management fee, paid monthly, that will have a starting cost $43,000 lower than the current
agreement, but will be reduced further during the second and third years as staffing changes are
implemented corresponding to the scheduled decommissioning of McKee Units 1 and 2. See
Section 2.2 Management Fee. The fixed fee portion of the proposed agreement will be less than
the current agreement costs in 2015-16 when it expires in 2020. Overall, fixed fee and
reimbursable staffing expenses are estimated to reduce annual expenditures by more than
$300,000/year compared to the current agreement, in addition to O&M costs avoided by closing
Units 1 and 2. Some of these reductions start immediately, but the major reductions will be
realized in 2017. The proposed effective date is July 1, 2015.
A major change in the proposed agreement is the shift to a fixed annual fee for managing
Dover’s generation. The fee includes the management fee (which is decreased from the current
management fee), home office support (previously billed hourly as a reimbursable expense),
operating incentives, employee bonuses, and burdens (previously computed and reimbursed by
Dover). In this agreement, if NAES needs more staff or if Dover require more home office
support, the risk of higher management costs resides with NAES. In other words, this agreement
provides greater predictability. However, while also putting full responsibility on NAES to
manage down the size of the staff while maintaining reliability, it also puts more of NAES’ fee at
risk, as described below.
2. Changed the focus from incentive bonus paid at year-end to performance based reduction
where NAES pays Dover. The prior agreement had an incentive fee that had escalated to
approximately $173,000 that would be awarded to NAES if it met certain criteria for availability,
commercial unavailability, dependable capacity, safety performance, and environmental
performance. Each performance standard had a dollar value. The proposed agreement contains
objective performance standards that if not achieved penalize NAES. Under the proposed
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Exhibit A
Memorandum
July 15, 2015
Page 3
agreement, Dover negotiated a substantially higher amount of compensation at risk, defined as
the Maximum Performance Adjustment, if NAES does achieve not the performance standards.
See Section 2.2 Definition of Maximum Performance Adjustment and Appendix B. The
performance adjustment puts more of NAES’ fee at risk every year of the contract—over
$500,000/year compared to $172,000 now. NAES’s bottom line will “feel” the implications of a
plant failure and share in the cost that would be imposed on Dover by PJM, better aligning the
performance interests of both parties more closely.
3. Clarifies scope of services included. The proposed agreement clarifies staffing and home
office staff responsibilities that are included in the monthly fee. These services have been billed
on an hourly basis and averaged about $75,000/year. They will be included in the Management
Fee going forward. See Appendices A and F.
4. Procurement obligations. There is a positive tension on how costs are managed and
contracts awarded. This tension also creates conflicting objectives between lowering costs and
increasing plant operating revenue. The current draft seeks to focus on increasing revenue
through more attention to reliability to maximize the generating resource and the City’s
investment in those resources. We have heard during these negotiations an appreciation for
oversight and a concern about micro-management and mixed signals. The approach that is being
recommended necessarily involves the terms of the contract and the collaboration of NAES and
the City’s finance office, particularly procurement, to make it work smoothly. 2
The original and current agreement are based on having a third party operate and
maintain Dover’s generation. The agreement provides for an annual operating and capital budget
and regular consultation concerning plant performance and costs. The plant operating and
maintenance budget is provided as part of the Dover budget development cycle. A substantial
part of the budget is for staffing, planned maintenance, and capital repairs and replacements (also
planned). We are recommending a contingency in the budget for unplanned work. It is not
intended to be a fund for cost overruns or discretionary projects, but it is intended to address the
reality that generating plants, particularly of this vintage, experience equipment failures.
The procurement process follows the 2012 procurement procedures, Administrative
Manual, AMP 501, latest edition, which was approved by the City. Although this appears to be a
parallel procurement system, our recommendation is to continue using these procedures since the
equipment and services are within NAES’ particular expertise and it has the greatest knowledge
of suppliers for the types of equipment and services needed. Moreover, planned maintenance
and CIPs would all be reviewed as part of the budget process and also during periodic meetings
with Dover’s Representative, Electric Utility Director Harry Maloney. We believe his presence
provides a day-to-day awareness of the utility, oversight, and qualified point of contact for
NAES and the City who also is in regular consultation with the City Manager and Controller.
2
A recent inquiry involving cell phone service highlights the overlapping work and interests of
the parties. It may expedite matters if the City and NAES clarify the scope of procurements, i.e.,
which are general services and which require specific plant expertise, to determine which
services and types of procurements may be most efficiently managed by the City and by NAES.
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Exhibit A
Memorandum
July 15, 2015
Page 4
Mr. Maloney provides a level of technical capability regarding generating plants, distribution,
PJM, and municipal procurement that has not been present in recent years.
Another consideration is that the agreement and PJM impose substantial penalties for
failure to dispatch (availability). Consequently, both NAES and the City have an aligned interest
in assuring the generating plants are ready to be dispatched and that unplanned outages, as well
as planned outages, are as short as possible.
5. Duration of Agreement. The proposed agreement is for five years (2015-2020). Notice
for termination or renewal has been shorted to six months for Dover, and twelve months if
requested by NAES. The agreement expires in 2020.
6. Updated Agreement. The proposed agreement deletes all references to the transition
period when NAES initially assumed responsibility for plant operations. It incorporates the
changes anticipated by the scheduled withdrawal of McKee Units 1 and 2 from service in 2017.
It clarifies areas of responsibility between distribution and generation, and updates all the
appendices.
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Exhibit B
Final
AMENDED AND RESTATED
OPERATION AND MAINTENANCE AGREEMENT
between
THE CITY OF DOVER, DELAWARE
and
NAES CORPORATION
Dated as of
July 1, 2015
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Exhibit B
TABLE OF CONTENTS
ARTICLE I - AGREEMENT.................................................................................................................. 1
ARTICLE II - DEFINITIONS ................................................................................................................ 2
ARTICLE III - RESPONSIBILITIES OF NAES.................................................................................. 9
ARTICLE IV - ITEMS TO BE FURNISHED BY OWNER ............................................................... 16
ARTICLE V - REPRESENTATIVES, BUDGETS AND REPORTS.................................................. 17
ARTICLE VI - LIMITATIONS ON AUTHORITY............................................................................. 20
ARTICLE VII - COMPENSATION AND PAYMENT ........................................................................ 21
ARTICLE VIII - TERM ........................................................................................................................... .22
ARTICLE IX - INSURANCE .................................................................................................................. 24
ARTICLE X - INDEMNIFICATION...................................................................................................... 25
ARTICLE XI - LIABILITIES OF THE PARTIES ............................................................................... .26
ARTICLE XII - CONFIDENTIALITY................................................................................................... 27
ARTICLE XIII - TITLE, DOCUMENTS AND DATA ......................................................................... 28
ARTICLE XIV - MISCELLANEOUS PROVISIONS........................................................................... 29
APPENDIX A – SCOPE OF SERVICES................................................................................................ A-1
I. SITE PERSONNEL: OPERATIONAL PERIOD SERVICES…………………….. A-1
II. HOME OFFICE OPERATIONAL PERIOD SERVICES INCLUDED IN FEE…. A-3
III. HOME OFFICE PERSONNEL SERVICES PERFORMED ON HOURLY RATE
PLUS EXPENSES BASIS………………………………………………………………………………. A-5
IV. NAES SERVICES PERFORMED AT NEGOTIATED RATES…………………… A-6
APPENDIX B – PERFORMANCE ADJUSTMENT PROVISIONS………………………………… B-1
APPENDIX C - FACILITY DESCRIPTION AND SPECIFICATIONS……………………………. C-1
APPENDIX D – NOTICES……………………………………………………………………………… D-1
APPENDIX E - SITE MAPS……………………………………………………………………………. E-1
APPENDIX F - HOME OFFICE PERSONNEL RATES…………………………………………….. F-1
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Exhibit B
AMENDED AND RESTATED
OPERATION AND MAINTENANCE AGREEMENT
This AMENDED AND RESTATED OPERATION AND MAINTENANCE
AGREEMENT (the “Agreement”) dated as of July 1, 2015 (the “Effective Date”) by and
among the City of Dover, Delaware (the “Owner” or “City”), a Delaware municipality, with
offices located at 15 Loockerman Plaza., Dover, Delaware 19903, and NAES CORPORATION
(f/k/a NORTH AMERICAN ENERGY SERVICES COMPANY) (“NAES”), a Washington
corporation, with offices located at 1180 NW Maple Street, Suite 200, Issaquah, WA 98027.
RECITALS
1. Owner owns the Facility (this and other capitalized terms are defined in Article II).
2. Owner and NAES entered into that certain Operation and Maintenance Agreement
dated as of May 4, 2006 (as amended on June 1, 2006, July 1, 2007, and May 5,
2008) pursuant to which NAES is performing operation and maintenance services on
behalf of Owner at the Facility (the “Existing Agreement”).
3. The Parties desire to amend and restate the Existing Agreement in accordance with
the terms of this Agreement.
NOW, THEREFORE, in consideration of the foregoing premises, and of the mutual covenants,
undertakings and conditions set forth below, the Parties agree as follows:
ARTICLE I - AGREEMENT
1.1. Agreement. This Agreement consists of the recitals, and the terms and conditions
set forth in this Agreement, as well as the appendices that are referenced in the table of contents
and attached to this Agreement. The recitals, appendices and terms and conditions must be read
together to obtain a full understanding of the intent of the Parties.
1.2. Relationship of the Parties. Owner is retaining NAES as an independent contractor
to operate and maintain the Facility on behalf of Owner. Subject to any limitations expressly set
forth in this Agreement, Owner delegates to NAES, and NAES accepts from Owner, the
responsibility of operating and maintaining the Facility, as more specifically described below.
1.3. Entire Agreement. This Agreement contains the entire agreement between the
Parties with respect to operation and maintenance of the Facility and supersedes all prior
negotiations, undertakings, agreements and business term sheets. Neither Party will be bound by
or deemed to have made any representations, warranties, commitments or undertakings, except
as expressly stated in this Agreement.
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Exhibit B
ARTICLE II - DEFINITIONS
2.1 Rules of Construction. For all purposes of this Agreement (including the
preceding sections and recitals) unless otherwise required by the context in which any defined term
appears, capitalized terms have the meanings specified in this Article II. The singular includes
the plural, as the context requires. “Includes” or “including” means “including, but not limited
to.” The terms “ensure” and “reasonable efforts” will not be construed as a guarantee, but will
imply only a duty to use reasonable effort and care, consistent with Prudent Operating and
Maintenance Practices, and will include reasonable expenditures of money and at least such efforts
as NAES would undertake for its own assets or operations or for services provided to an Affiliate.
“Gross negligence” will not be construed as simple or ordinary negligence, it being the intent of
the Parties to preserve a distinction between errors made inadvertently while attempting to
perform with due care and actions taken with a knowing disregard for a substantial foreseeable
risk, notwithstanding whether a court would otherwise apply such distinction at common law.
“Day” (regardless of capitalization) shall mean a calendar day, unless specifically designated as a
Business Day. References to articles, sections and appendices mean the articles and sections of,
and appendices to, this Agreement, except where expressly stated otherwise.
2.2 Definitions. For all purposes of this Agreement (including the preceding sections
and recitals), unless otherwise required by the context in which any defined term appears,
capitalized terms have the meaning specified in this Section 2.2.
“Administrative Procedures Manual” means the manual, developed and provided by
NAES that includes, among other things, information, policies, and procedures pertinent to
NAES’s performance hereunder, including (i) reporting, (ii) correspondence and review
procedures, (iii) procurement and contracting procedures, (iv) accounting, bookkeeping and
record keeping, and (v) personnel procedures for NAES’s activities at the Facility.
“Affiliate” means, with respect to any Person, any other Person that, directly or indirectly
through one or more intermediaries, controls, is controlled by or is under common control with
such first Person. The term “control” (including related terms such as “controlled by” and
“under common control with”) means the possession, directly or indirectly, of the power to
direct or cause the direction of the management or policies of a Person, whether through the
ownership of voting securities, by contract or otherwise.
“Annual Facility Operating Plan” means the annual facility operating plan adopted
pursuant to Section 5.3.
“Agreement” means this Operation and Maintenance Agreement, as the same may be
modified or amended from time to time in accordance with its provisions.
“Applicable Law” means any federal, state or local laws, regulations, codes, judgments,
orders, and PJM requirements applicable to the operation of generation, Permits, licenses or
government approvals as may be applicable to the Facility, Owner or NAES.
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Exhibit B
“Bankruptcy” means a situation in which (i) a Person files a voluntary petition in
bankruptcy or is adjudicated as bankrupt or insolvent, or files any petition or answer or consent
seeking any reorganization, arrangement, moratorium, composition, readjustment, liquidation,
dissolution or similar relief for itself under the present or future applicable Federal, state or other
statute or law relative to bankruptcy, insolvency or other relief for debtors, or seeks or consents
to or acquiesces in the appointment of any trustee, receiver, conservator or liquidator of such Person
or of all or any substantial part of its properties (the term “acquiesce,” as used in this definition,
includes the failure to file a petition or motion to vacate or discharge any order, judgment or decree
within fifteen (15) days after entry of such order, judgment or decree); (ii) a court of competent
jurisdiction enters an order, judgment or decree approving a petition filed against any Person
seeking a reorganization, arrangement, moratorium, composition, readjustment, liquidation,
dissolution or similar relief under the present or any future Federal bankruptcy act, or any other
present or future Applicable Law relating to bankruptcy, insolvency or other relief for debtors, and
such Person acquiesces and such decree remains unvacated and unstayed for an aggregate of sixty
(60) days (whether or not consecutive) from the date of entry thereof, or a trustee, receiver,
conservator or liquidator of such Person is appointed with the consent or acquiescence of such
Person and such appointment remains unvacated and unstayed for an aggregate of sixty (60)
days, whether or not consecutive; (iii) a Person admits in writing its inability to pay its debts as
they mature; (iv) a Person gives notice, to any Governmental Authority of insolvency or pending
insolvency, or suspension or pending suspension of operations; or (v) a Person makes a general
assignment for the benefit of creditors or takes any other similar action for the protection or benefit
of creditors (other than in the ordinary course of such party's business).
“Budget” means a budget adopted pursuant to Section 5.3.
“Business Day” means any day on which commercial banks in the location of the Facility
are authorized to be open for business.
“CMMS” means the computerized maintenance management system utilized by NAES at
the Facility.
“Confidential Information” has the meaning set forth in Section 12.1.
“Dispute” has the meaning set forth in Section 14.7.1.
“Due Date” means, with respect to any NAES invoice, the date that is thirty (30) days
following the date on which NAES submits the invoice to Owner, except for charges that are
disputed pursuant to Section 7.4 hereof, in which case the Due Date is thirty (30) days following
the date of the final resolution of the dispute.
“Effective Date” means the date first above written.
“Emergency” means an event or act that is imminently likely to (i) endanger persons; (ii)
damage, destroy, or cause a loss of all or any portion of the Facility; or (iii) damage, destroy, or
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Exhibit B
cause a material adverse effect on the integrity or security of, the Owner’s electric distribution
system; or (iv) an emergency declared by PJM.
“Energy Manager” means an entity appointed by Owner as its agent to perform strategic
dispatch of the Facility, and acquire fuel and other products necessary to serve Owner’s distribution
load.
“Environmental Law” means any federal, state or local statute, rule, regulation, order,
code, Permit, directive or ordinance and any binding judicial or administrative interpretation or
requirement pertaining to (i) the regulation and protection of health, safety, and the indoor or
outdoor environment; (ii) the conservation, management, development, control or use of land,
natural resources, or wildlife; (iii) the protection or use of surface water and ground water; (iv)
the management, manufacture, possession, presence, use, generation, transportation, or handling
of, or exposure to any Hazardous Material; or (v) pollution (including release of any hazardous
substance to air, land, surface water and ground water).
“Expiration Date” means May 31, 2020, or the last day of any Extended Term, as the case
may be.
“Extended Term” has the meaning set forth in Section 8.1.
“Extra Work” has the meaning set forth in Section 7.2(x).
“Extraordinary Item” means any purchase order or contract for services issued by
NAES on behalf of Owner in an amount greater than Twenty-five Thousand Dollars ($25,000) or
an annual blanket purchase order or service contract or multiple purchase orders or service
contracts with the same party that NAES reasonably anticipates will exceed Twenty-five Thousand
Dollars ($25,000) during an Operating Year.
“Facility” means the McKee Run and VanSant 11 power generation facilities, collectively,
located in Dover, Delaware, and includes all electrical or thermal devices and related structures
and connections (up to the points of interconnection identified in Appendix C) that are located at
the Site and used for the production of power for the benefit of Owner, all as more fully described
in Appendix C.
“Facility Agreements” means this Agreement, the Interconnection Agreement, the Fuel
Acquisition Agreements, the PJM Agreement, applicable equipment maintenance agreements in
effect or entered into from time to time by Owner, and equipment contracts with regard to
warranties and equipment design and specifications and portions of the Financing Agreements, if
any, relevant to this Agreement.
“Facility Manuals” means Facility equipment manuals, system descriptions, system
operating instructions, equipment maintenance instructions and pertinent design documentation
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Exhibit B
created by the Persons that constructed the Facility or manufactured its equipment, to the extent
provided to NAES by Owner pursuant to Section 4.4.1.
“Financing Agreements” means any and all loan agreements, notes, bonds, indentures,
security agreements, registration or disclosure statements, subordination agreements, mortgages,
deeds of trust, participation agreements and other documents relating to the construction, interim
and long-term financing for the construction, operation and maintenance of the Facility and any
refinancing thereof (including a lease pursuant to which Owner is the lessee of the Facility)
provided by the Lenders, including any and all modifications, supplements, extensions, renewals
and replacements of any such financing or refinancing.
“Force Majeure Event” has the meaning set forth in Section 14.6.1.
“Fuel” means natural gas and fuel oil.
“Fuel Acquisition Agreements” means, collectively, all agreements as shall be in effect
from time to time between Owner and any other entity for the supply or delivery of Fuel to the
Facility.
“Governmental Authority” means any federal, state, local or foreign governmental
department, commission, board, bureau, authority, agency, court, instrumentality or judicial or
regulatory body or entity.
“Hazardous Materials” means (a) any petroleum or petroleum products, radioactive
materials, asbestos in any form that is or could become friable, urea formaldehyde foam insulation,
and transformers or other equipment that contain dielectric fluid containing polychlorinated
biphenyl’s (“PCBs”); (b) any chemicals, materials or substances that are now or hereafter become
defined as or included in the definition of “hazardous substances,” “hazardous wastes,” “hazardous
materials,” “extremely hazardous wastes,” “restricted hazardous wastes,” “toxic substances,”
“toxic pollutants,” “pollution,” “pollutants,” “regulated substances,” or words of similar import
under Applicable Law; or (c) any other chemical, material, substance or waste declared to be
hazardous, toxic or polluting material by any Governmental Authority, exposure to which is now
or hereafter prohibited, limited or regulated by any Governmental Authority.
“Home Office Personnel” means the Project Manager and such other employees of NAES
who are engaged in the provision of the Services, except for Site Personnel.
“Initial Term” has the meaning set forth in Section 8.1.
“Interconnection Agreement” means the agreement dated September 12, 2004 by and
between Owner and Delmarva Power & Light Company, as the same may be modified or amended
from time to time in accordance with its terms.
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Exhibit B
“Late Payment Rate” means the Prime Rate plus 1% of interest per annum as published
in the Wall Street Journal, Credit Markets & Commodities, “Money Rates,” Prime Rate.
“Lender” means any entity or entities providing financing or refinancing under the
Financing Agreements in connection with construction or permanent financing for the Facility, and
their permitted successors and assigns.
“Liabilities” has the meaning set forth in Section 10.1.
“Management Fee” means for each Operating Year during the Term, the amounts set forth
in the table below:
Operating Year Management Fee
2015-2016 $797,304
2016-2017 $781,287
2017-2018 $792,633
2018-2019 $815,289
2019-2020 $838,631
“Maximum Performance Adjustment” means for each Operating Year during the Term, the
amounts set forth below:
Operating Year Maximum Performance
Adjustment
2015-2016 $532,304
2016-2017 $509,587
2017-2018 $514,043
2018-2019 $529,613
2019-2020 $545,667
“NAES” has the meaning set forth at the beginning of this Agreement and includes its
successors and permitted assigns hereunder.
“NAES Indemnitees” has the meaning set forth in Section 10.2.
“NAES Proprietary Information” has the meaning set forth in Section 13.3.
“O&M Manuals” means the operating procedures and Facility systems descriptions,
maintenance procedures, training, safety, chemistry and environmental manuals, together with
the documents and schedules described in such manuals.
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Exhibit B
"Operating Costs" has the meaning set forth in Section 7.3.1.
“Operational Phase” means that period during the Term starting on the Effective Date and
ending with the termination of this Agreement.
“Operational Phase Services” means those Services to be performed by NAES during the
Operational Phase, as described in Section 3.1 and listed in Appendix A.
“Operating Year” means the period that commences on July 1 and ends on June 30 of the
next calendar year, or such earlier date that this Agreement is terminated during any such Operating
Year.
“Owner” has the meaning set forth at the beginning of this Agreement and includes
Owner’s successors and permitted assigns hereunder. The Owner may be represented by the
Owner’s Representative as described in Section 5.2.
“Owner Indemnitees” has the meaning set forth in Section 10.1.1.
“Owner’s Representative” has the meaning set forth in Section 5.2.
“Party” means a party to this Agreement and “Parties” means, collectively, both Parties
to this Agreement, unless the context clearly requires a different construction.
“Performance Adjustment” has the meaning set forth in Section 7.7.
"Permit" means any permit, license, consent or approval that is required for the operation
or maintenance of the Facility or the performance of any Service and includes Permits required
under Environmental Laws.
“Person” means any Party, individual, partnership, corporation, association, limited
liability company, business trust, government or political subdivision thereof, governmental
agency or other entity.
“PJM” means PJM Interconnection, LLC, its successors and assigns.
“Plan” means a plan adopted pursuant to Section 5.3.
“Plant Manager” has the meaning set forth in Section 5.1.2.
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Exhibit B
"Pollution and Contamination" means any ground or air pollution caused by NAES in
violation of Environmental Law. “Pollution and Contamination” includes Hazardous Materials
present on the Site on July 1, 2006 that are not managed by NAES thereafter in accordance with
Environmental Law.
"Pre-existing Pollution and Contamination" means (i) ground or air pollution caused by
Owner in violation of Environmental Law; or (ii) any Hazardous Material present at the Site on the
Takeover Date or brought to the Site thereafter by the Owner.
“Project Manager” has the meaning set forth in Section 5.1.1.
“Prudent Operating and Maintenance Practices” means those practices, methods and acts
generally employed in the power generation industry that at the particular time in question, in the
exercise of reasonable judgment in light of the facts known at the time the decision in question was
being made, would have been expected to accomplish the desired result of such decision consistent
with the goals established in a Budget and Plan, and the requirements of Applicable Law. With
respect to NAES, Prudent Operating and Maintenance Practices are not limited to the optimum
practices, methods or acts to the exclusion of all others, but rather include a spectrum of
possible practices, methods or acts commonly employed in the power generation industry,
including taking reasonable actions to provide (i) adequate materials, resources and supplies, to the
extent within the control of NAES and available to meet Facility needs; (ii) a sufficient number of
operators who are available and adequately trained to operate the Facility; and (iii) the timely
performance of preventive, routine, and non-routine maintenance and repairs, as exemplified and
generally described in Appendix A, subject, in all cases, to the limitations on NAES’s authority
and duties as set forth in this Agreement.
“Rated Capacity” means the capacity of the Facility, expressed in megawatts for various
Site ambient conditions, as the same shall be adjusted for degradation and actual equipment
performance, from time to time, by agreement of NAES and Owner in good faith pursuant to
protocols in the Administrative Procedures Manual.
”Reimbursable Costs” has the meaning set forth in Section 7.2.
“Services” means all the work to be performed by NAES as described or referenced in
Article III and listed in Appendix A.
“Site” means the land on which the Facility is situated, as more fully described in
Appendix E.
“Site Personnel” has the meaning set forth in Section 3.6.1.
“Standards of Performance” has the meaning set forth in Section 3.5.
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Exhibit B
“Term” means the Initial Term together with any Extended Term.
“Termination Payment” has the meaning set forth in Section 8.2.
“Termination Transition Period” has the meaning set forth in Section 8.5.
"U.S. Dollars" or "Dollars" means United States Dollars, the lawful currency of the
United States of America.
ARTICLE III - RESPONSIBILITIES OF NAES
NAES will perform the Services listed in Appendix A, in order to operate and maintain the Facility
on behalf of Owner. This Article III sets forth the processes, limitations and standards applicable
to NAES’s performance of the Services.
3.1 Operational Phase. During the Operational Phase, NAES will have day-to-day
operational control over the Facility and will perform the Operational Phase Services.
3.2 Procurement.
3.2.1 General. Subject to a Budget and Plan, NAES will procure goods,
services, consumables, parts, tools, and equipment as needed from time to time for the operation
and maintenance of the Facility consistent with the Administrative Manual Procurement, “AMP
501”, as amended and updated. NAES will nominate, subject to Owner’s written approval,
responsible Persons from among the Site Personnel to sign purchase orders on behalf of Owner;
provided, however, that such purchase orders will be signed in the name of Owner, and will be
for the exclusive benefit of Owner and the Facility. NAES will negotiate with vendors from
standard terms and conditions that are set forth in the Administrative Procedures Manual, including
reasonable warranties in favor of Owner. NAES will utilize AMP 501 purchasing procedures
except when (i) the cost of conducting a competitive bidding process is likely to outweigh the
potential savings it would produce; (ii) the goods, consumables, parts, tools, and equipment are
not available from more than one vendor; (iii) purchases are required to respond to an
Emergency; or (iv) such other purchasing procedures are likely to result in a price as low or
lower than that resulting from competitive bidding. NAES shall consult with Owner, provide a
complete explanation and rationale, and disclose all aspects of the transaction whenever, in its
opinion exceptions (i), (ii), or (iii) apply. NAES may contract with one or more subcontractors to
perform any part, but not all, of the Services, but any such subcontract shall not relieve NAES of
any of its obligations under this Agreement or create any relationship between Owner or the
subcontractor.
3.2.2 Non-Budgeted Items. Operator will not exceed the overall total spending
approved in a Budget without prior written approval from Owner; provided, however, that
subject to Section 3.13 hereof, no such approval by Owner is required if, in NAES’s
reasonable judgment, such purchases are required to address an Emergency.
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Exhibit B
3.2.3 Extraordinary Items. Notwithstanding that a purchase is contemplated by
a Budget, NAES will obtain Owner’s written approval prior to procurement of any Extraordinary
Item. Owner may elect to directly procure Extraordinary Items.
3.2.4 Contract Administration. NAES will administer routine vendor
relations under purchase orders and contracts for service issued by NAES on behalf of Owner.
NAES will also perform those day-to-day operational tasks required under the Facility
Agreements, as requested by Owner, including communicating fuel supply requirements and
reporting power sales in accordance with Owner’s written specifications. NAES will not be
deemed to have assumed any of Owner’s contractual obligations under the Facility Agreements by
means of such performance.
3.2.5 Affiliate Contracts. If NAES intends to issue a purchase order to an
Affiliate of NAES, the costs of which are Operating Costs, the terms of any such purchase
order will be in accordance with normal commercial practice, at arm’s length on such terms as
would be appropriate if the purchase order had been entered into with a Person other than an
Affiliate of NAES. All such purchase orders are subject to prior written approval by Owner.
3.3 Waste Management. In accordance with Applicable Law and subject to Section
3.15 hereof, NAES will collect, store and manage on the Site all wastes (including Hazardous
Materials) generated by the operation and maintenance of the Facility. NAES will coordinate
with third party waste transportation and disposal providers for the removal of wastes from the
Site by such third parties for disposal.
3.4 Rated Capacity. NAES will use its reasonable efforts to operate the Facility at its
Rated Capacity without unnecessarily decreasing its useful life or increasing the scheduled
maintenance of the Facility, unless otherwise directed by Owner or constrained by Prudent
Operating and Maintenance Practices, scheduled maintenance, insufficient fuel, restrictions of
operating Permits, a Force Majeure event, a Budget and Plan, or the limitations or condition of
the Facility (as degraded from time to time). In discharging its obligations under this Section
3.4, NAES will operate the Facility so as to comply with any applicable dispatch instructions of
the PJM or Owner (or any successor of either, or other Person identified by Owner in writing to
NAES as being authorized to provide dispatch instructions). In a situation not involving an
Emergency, in the event NAES receives conflicting dispatch instructions, NAES will follow the
dispatch instructions of Owner; provided, however, in the event of an Emergency, NAES will
follow the instructions of PJM. NAES will inform Owner of any Emergency action as soon as
reasonably practicable under the circumstances. NAES will give Owner prompt notice of
any inability to make deliveries of power or capacity, and of any outages. In case of any
interruption, curtailment or reduction in (i) supplies of fuel, or (ii) acceptance of energy or capacity
by PJM, or in case of any other constraint being imposed on NAES, NAES will promptly upon
such event or upon receipt of notice thereof, notify Owner thereof and of its plan to restore
operation and of any plan by the counter-party (where a Facility Agreement is involved) to
do so (if NAES has been notified thereof), and will upon removal of the constraint, use its
reasonable efforts to restore full Facility operation in accordance with this Section 3.4.
3.5 Standards for Performance of the Services. NAES will perform the Services in all
material respects in accordance with the following documents, which will be referred to in this
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Exhibit B
Agreement as “Standards of Performance”: (i) the O&M Manuals, (ii) the contractor,
manufacturer and vendor warranties and Facility Manuals provided by Owner to NAES, (iii) the
applicable Budget and Plan, (iv) all Applicable Laws, (v) Prudent Operating and Maintenance
Practices, (vi) insurer requirements delivered to NAES by Owner in writing, (vii) the requirements
in the Facility Agreements (as and to the extent provided to NAES) in accordance with Section 3.8
and (viii) this Agreement. Subject to the other provisions of this Agreement, NAES will perform
the Services and other obligations under this Agreement in a manner consistent with Owner’s
directions. Actions taken (or not taken) by NAES pursuant to Owner’s direction will be deemed
to be within the Standards of Performance, and NAES will have no liability for acting or refraining
to act in accordance with Owner’s directions.
3.6 Personnel Matters.
3.6.1 General. NAES will provide and make available as necessary, in accordance
with the requirements of the Budget and Plan, all labor and professional, supervisory and
managerial personnel required to perform the Services. Such personnel will be qualified for the
duties to which they are assigned. All individuals employed by NAES in the performance of the
obligations under this Agreement and who are permanently assigned to the Facility (the “Site
Personnel”) and “Home Office Personnel” will be employees of NAES or its Affiliates, and their
working hours, rates of compensation and all other matters relating to their employment will be
determined solely by NAES (subject to Owner's approval rights with respect to the Budget and
with respect to certain Site Personnel as provided in Sections 3.6.2 and 3.6.3). NAES will
retain sole authority, control and responsibility with respect to its employment policy and its
employees. No City employee is included in the Site Personnel. NAES will submit for Owner's
approval the staffing requirements for the Facility.
3.6.2 Selection of Plant Manager. NAES will submit its selection for Plant
Manager to Owner, who will have written approval over NAES's selection of such person.
3.6.3 Replacement of Plant Manager. NAES will inform Owner of its intent to
replace the Plant Manager. Prior to employment of the replacement Plant Manager, NAES will
obtain Owner’s written approval.
3.6.4 Recognition of Union. NAES shall recognize the Union and shall enter
into good faith negotiations, taking into account the cost that staffing and operating the Facility has
on overall utility rates charged by the Owner, when negotiating a Collective Bargaining
Agreement.
3.6.5 Negotiating of a Collective Bargaining Agreement. NAES shall be
responsible for the labor agreement, including any extension and/or modification to the existing
agreement, however if any such negotiation results in a contingent or ongoing liability to the
City upon termination of NAES for any reason including expiration of this Agreement, such
obligation will be disclosed to and approved by the Owner prior to acceptance by NAES.
3.7 Inventory. NAES will be responsible for proper maintenance, control and
storage of the inventory located at the Facility on the Takeover Date, and of all subsequently
procured inventory throughout the Term, and will be responsible, subject to Section 3.2, for
purchasing such additional inventory as NAES may determine to be necessary or appropriate from
11
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Exhibit B
time to time. NAES is authorized to receive and store materials and supplies on behalf of Owner
that Owner directly purchased.
3.8 Compliance with Facility Agreements. NAES will abide by the requirements of
the Facility Agreements as delivered to NAES, and will otherwise cooperate in good faith with and
assist Owner in complying with all material terms contained in such Facility Agreements, in each
case to the extent related to the performance of the Services. NAES will incorporate any
requirements contained in Facility Agreements, as needed, into the Administrative Procedures
Manual. This Section 3.8 will not be deemed to make NAES a party to the Facility Agreements
or to impose any obligations on NAES under the Facility Agreements. NAES will not be charged
with knowledge of the form or content of any Facility Agreement unless and until it has been
provided to NAES by Owner.
3.9 Permits. NAES will obtain Permits required by Applicable Law to be in NAES’s
name. NAES will supply data and other information to support Owner’s efforts to secure and
maintain in effect all Permits in Owner’s name. All environmental Permits (whether relating to
Hazardous Materials or otherwise) will be solely in the name of Owner. NAES will assist Owner
in securing renewals or replacements of all environmental Permits by supplying data and
information to Owner with regard to the operation and maintenance of the Facility.
3.10 Compliance with Applicable Laws. NAES will comply with all Applicable
Laws. NAES will notify Owner immediately upon becoming aware of any actual or potential non-
compliance and will cooperate with Owner to remedy such non-compliance. To alert Site
Personnel to compliance issues, NAES will insert appropriate procedures in the O&M
Manuals, including procedures related to safety and environmental matters, and will conduct
regular training sessions on compliance issues for Site Personnel. NAES will conduct all
inspections or tests required by Applicable Law.
3.11 Operating Records and Reports. NAES will prepare and maintain in good
order at the Site operating logs, records and reports documenting the operation and maintenance
of the Facility. Such operating data will include meter, gauge and monitoring readings,
maintenance records, fuel records, and other information required for compliance with the
Standards of Performance. NAES will also compile and maintain such information, reports and
data related to NAES’s management of any wastes and Hazardous Materials located at the Site as
required to comply with Environmental Laws. All operating data, reports, records, and other
information that may be submitted to any Governmental Authority by NAES on behalf of Owner
will be transmitted to Owner where possible prior to filing and in any event contemporaneously
with such filing. Records and reports shall be maintained at the Facility and no records and reports
shall be removed or destroyed without the prior written consent of the Owner.
3.12 No Liens or Encumbrances. NAES will keep and maintain the Facility free and
clear of all liens and encumbrances resulting from the personal debts and obligations of NAES or
the failure of NAES to perform its duties hereunder in accordance with the Standards of
Performance.
3.13 Emergency Action. In the event of an Emergency, NAES will take immediate
action to prevent or mitigate any damage, injury or loss threatened by such Emergency.
NAES will notify Owner of such Emergency within thirty minutes following the Emergency’s
onset and will advise Owner about NAES’s response thereto. NAES will submit a report to Owner
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Exhibit B
within 48 hours following the conclusion of the Emergency describing the cause of the Emergency
(if known), NAES’s response, and any measures recommended by NAES to prevent the
Emergency’s recurrence. NAES may expend such funds as necessary to respond immediately to
an Emergency, but will advise Owner of such expenditures and obtain Owner’s approval of any
additional expenditures as soon as is reasonably practicable thereafter.
3.14 O&M Manuals. NAES will maintain, review, and submit to Owner for approval
recommendations for changes to the O&M Manuals when NAES deems any changes are
advisable. If Owner submits to NAES proposed revisions or updates to the O&M Manuals, NAES
will, within thirty (30) days of receipt, submit written comments thereon to Owner, and thereafter
the Parties will negotiate a final disposition of such proposal. The O&M Manuals will remain in
effect for the Term, subject to such revision, amendment or supplementation as may be either (i)
required to ensure continued compliance with Applicable Laws or the Standards of Performance,
or (ii) agreed in writing by the Parties. NAES will draft, certify and comply with a Spill Prevention,
Control, and Countermeasures Plan that is specific to the Facility.
3.15 Incorporated Services. The Services shall be deemed to include supplementary
matters either practical or essential to the efficient execution of the Services, whether those
supplementary matters are indicated by this Agreement, the Facility Agreements, or otherwise,
so long as such supplementary matters are not outside of the scope of Services and would not
otherwise materially and adversely affect NAES’s obligations under this Agreement.
3.16 Site Procedures; Safety. NAES shall perform all Services in accordance with the
Site Procedures, including those relating to safety, security and fire prevention. NAES shall
establish and maintain a safety program designed so that the Services will be performed in a safe
manner and in accordance with all Applicable Laws governing safety.
3.17 PJM Tariffs/Rules. NAES acknowledges that it is familiar with PJM’s tariffs and
other PJM system rules relating to the offering of the Facility into the PJM markets. NAES
further agrees that its performance of its obligations under this Agreement will comply in all
material aspects with these rules, and to exercise the degree of diligence required by Prudent
Operating and Maintenance Practices to assure that any data or information provided to the Owner
or the Energy Manager as to Facility availability, capacity and operating conditions are accurate
at the time made based upon the best information available and the analysis of such information.
NAES further agrees to: (i) perform its obligations under this Agreement, including the Services,
in a manner to avoid and/or minimize any and all market consequences, sanctions or penalties that
may result from the failure of the Facilities (or any portion thereof) to perform; (ii) comply with
PJM dispatch instructions to the extent such information is received from Owner or Energy
Manager; and (iii) provide Owner, Energy Manager and PJM such information as PJM reasonably
requests.
3.18 Environmental Permits.
3.18.1 Air Permit. Owner is responsible for maintaining the air permit for the
Facility in accordance with the State of Delaware Title V Air Permitting Program as authorized
pursuant to Title V of the Clean Air Act, 42 U.S.C. 7651 et seq. NAES shall collect data, prepare
reports and oversee Facility compliance with the air permit.
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Exhibit B
3.18.2 NPDES Permit. Owner is responsible for maintaining the wastewater
discharge permit for the Facility in accordance with the State of Delaware National Pollutant
Discharge Elimination System Permitting program as authorized pursuant to the Federal Water
Pollution Control Act, 33 U.S.C. 1251 et seq. NAES shall collect data, prepare reports and
oversee Facility compliance with the wastewater discharge permit.
3.18.3 Environmental Monitoring and Reporting. NAES shall be responsible for
all environmental monitoring and reporting in connection with the Facility and the Site as required
by Applicable Law, including all Toxic Release Inventory reports and chemical inventory reports
required under the Emergency Planning and Community Right-to-Know Act, as codified in the
Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. 9601 et seq.
3.19 Environmental Responsibility.
3.19.1 Title to, ownership of, and legal responsibility and liability for, any
and all Pollution and Contamination, other than Pre-existing Pollution and Contamination, shall
at all times remain with NAES.
3.19.2 NAES will, at NAES's sole expense and risk, take such action as may
be required to mitigate and correct the occurrence and effects of Pollution and Contamination.
Such actions include arranging for handling, storage, transportation, treatment and disposal of all
Pollution and Contamination. NAES will be solely responsible for obtaining a disposal site for
Pollution and Contamination. Operator will look to the disposal facility and/or transporter for
any responsibility or liability arising from improper disposal or transportation of Pollution and
Contamination. Owner will not have or exert any control over NAES in NAES's obligations or
responsibilities in the storage, transportation, treatment or disposal of any Pollution and
Contamination. NAES will complete and execute any forms or other documents necessary to
comply with any law or requirement of any Governmental Authority relating to the generation,
storage, handling, treatment, transportation, or disposal of Pollution and Contamination. In the
event that Owner executes or completes any such forms, Owner will be, and will be deemed to
have acted as, NAES's agent. For the avoidance of doubt, the foregoing liability of NAES does
not apply where NAES has managed Hazardous Materials on the Site in compliance with
Environmental Law, and delivered such Hazardous Materials to licensed third party providers of
transportation and disposal services, in which case title to, ownership of, and legal responsibility
for, any and all releases of such Hazardous Materials shall remain with Owner.
3.19.3 NAES will not dispose of any waste or Hazardous Materials on the
Site, nor will it bring any waste or Hazardous Materials from any other location for treatment,
storage, or disposal on the Site. NAES will be responsible for discharging waste or effluent from
the Site in violation of an applicable Permit.
3.19.4 NAES will not cut any trees, conduct any mining operations, remove
any sand, gravel or similar substances from the ground, commit waste of any kind, or in any
manner substantially change the contour or condition of the Site, except as required for
maintenance of the normal right of way and Facility maintenance and operation as contemplated
herein.
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Exhibit B
3.19.5 In the event NAES discovers any historical, archeological,
architectural or other cultural artifacts, relics, remains or objects of antiquity at the Site, NAES will
immediately notify Owner before disturbing such artifacts, relics, remains or objects.
3.19.6 NAES will disclose fully to Owner in writing any operating changes,
spills, releases, contamination or other environmental condition that could lead to degradation of
the Site or violate any Applicable Law then in effect; any citations or warnings for violations of
any Applicable Law; and any other act or omission that could lead to liability under any law or
requirement of a Governmental Authority. NAES will inform Owner in writing within 24 hours
of the occurrence of any of the foregoing of the measures NAES has undertaken and proposes to
take and what other responses to address the situation and prevent its recurrence. Owner may
conduct a Phase 1 environmental review during the Term; NAES shall cooperate in such
environmental review.
3.19.7 Compliance with Environmental Laws. During the Term of this
Agreement, NAES shall cooperate and assist Owner with Owner’s acquisition of data and
information, and preparation and filing with appropriate Governmental Authorities of any notices,
plans, submissions, or other materials and information necessary for compliance with applicable
Environmental Laws and the requirements of any Permits related to the Facility. All such
environmental reports shall be submitted by, and in the name of, Owner and not NAES. All costs
associated therewith, including the costs of any outside consultants, legal services, Governmental
Authority charges, sampling and remedial work, shall be paid by Owner as an Operating Cost.
Any action taken by NAES pursuant to any such applicable Environmental Law, including
proceedings and filings made in connection therewith, shall be undertaken, and any Home Office
Costs associated with any such compliance action shall only be incurred, by NAES with Owner's
prior consent, unless a Governmental Authority or Applicable Law requires NAES to incur such
costs and expenses prior to obtaining such consent.
3.19.8 Corrective Action. Nothing contained herein shall be construed as
requiring NAES to take any corrective action with respect to the operation, maintenance, use or
condition of the Facility unless (y) affirmatively and expressly directed in writing to so do by
Owner and appropriate funding is made available by Owner, or (z) affirmatively and expressly
directed to do so by a Governmental Authority, in order to comply with any Environmental Law,
in which case the cost of any corrective actions so undertaken shall be deemed an Operating Cost.
Owner shall serve as the “Responsible Official” for purposes of Clean Air Act permitting and
reporting, as “Designated Representative” for purposes of applicable environmental “Cap and
Trade” programs requiring such, including but not limited to Acid Rain Program, Clean Air
Interstate Rule or its replacement and Regional Greenhouse Gas Initiative, as applicable, and as
corporate responsible official for other environmental programs, permitting and reporting. NAES
and Owner agree (i) in the course of performing Services under this Agreement, neither NAES nor
any of its officers, directors, employees, agents, representatives or Affiliates (collectively, the
“NAES Parties”) is, has been or will be asserted by Owner to be, nor will any such Person have
responsibility as, in each case before an environmental protection government agency, an
“operator” of the Facility for purposes of, and as that term is used in, Environmental Law; and (ii)
Owner shall not assert before any environmental protection governmental agencies that a NAES
Party is the operator of the Facility for purposes of Environmental Law. Owner agrees to use its
commercially reasonable efforts to take or cause to be taken all reasonable actions, to do or cause
15
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Exhibit B
to be done and to assist and cooperate with NAES in doing all reasonable things to establish before
such environmental governmental protection agencies that no NAES Party is the “operator” of the
Facility.
3.20 Income Taxes. Notwithstanding any other provision of this Agreement, NAES
shall be responsible for and pay all income taxes and any withholding taxes or other taxes assessed
or based upon NAES’s corporate existence or income imposed directly or indirectly upon NAES.
3.21 Daily and Monthly Operations Reports. Each day during the Operational Phase,
Operation will prepare and deliver an operation report to Owner (in a form approved by Owner)
that summarizes the Services performed by NAES during the immediately preceding day. Upon
Owner’s request, each month during the Operational Phase, NAES will prepare and deliver to
Owner an operation report (in a form approved by Owner) summarizing the Services performed by
NAES during the immediately preceding month.
ARTICLE IV - ITEMS TO BE FURNISHED BY OWNER
4.1 General. Owner expressly reserves the authority to make, and will make, such
business and strategic decisions as it deems appropriate from time to time in reference to the
operation and maintenance of the Facility. Owner will furnish to NAES, at Owner's expense, the
information, services, materials and other items described in this Article IV. All such items will
be made available at such times and in such manner as may be reasonably required for the
expeditious and orderly performance of the Services by NAES.
4.2 Information. Owner will provide to NAES copies of all Facility Agreements and
any modifications or additional Facility Agreements promptly after execution of Facility
Agreements, as well as copies of all technical, operational and other Facility information
reasonably available to Owner or in Owner's possession and supportive of NAES’s performance
of the Services. Subject to the Standards of Performance, NAES will be entitled to rely upon any
information provided by Owner or any of the other parties to the Facility Agreements in the
performance of the Services.
4.3 Access to Facility. Owner will provide NAES unlimited access to the Facility and
the Site as required to provide the Services.
4.4 Other Owner Supplied Items. Owner agrees to make, or cause to make, available
to NAES the following items:
4.4.1 Facility Manuals. Owner will provide, or cause to be provided, the master
copies of the Facility Manuals to NAES for use in development of the O&M Manuals. Thereafter,
Owner will provide any updates to the Facility Manuals received from equipment manufacturers
to NAES and NAES shall incorporate them into the O&M Manuals.
4.4.2 Fuel; Water; Stand-by Electricity. Owner will furnish and deliver, or
arrange to furnish and deliver, to the Facility fuel, water and stand-by electricity.
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Exhibit B
4.4.3 Spare Parts and Supplies. Owner will provide and furnish, or cause to be
provided and furnished, to NAES an inventory of spare parts and supplies as necessary for NAES
to perform the Services and fund additional purchases as set forth in a Budget.
4.4.4 Instructions, Approvals. Owner will provide or cause to be provided to
NAES all instructions NAES is required to obtain in accordance with this Agreement. Owner
will not unreasonably withhold approvals required by this Agreement. Owner will not direct
NAES to take any action inconsistent with Applicable Law or otherwise adversely affecting the
safety, health or protection of, or otherwise endangering any persons or property located at or about
the Facility.
4.4.5 Budgeting. Owner shall make timely and commercially reasonable
budgeting decisions to permit the Facility to operate safely and in accordance with Applicable Law
and to permit NAES to perform its obligations hereunder.
4.5 Facility Agreements. Owner will administer (except to the extent certain day-to-
day operational tasks have been delegated to NAES under Section 3.2.4) and comply with the
Facility Agreements. Owner will provide NAES written notice of any changes to requirements
under the Facility Agreements or a copy of any agreement replacing any Facility Agreement.
4.6 Permits. Owner will obtain from the appropriate Governmental Authorities, all
Permits for the ownership, operation and maintenance of the Facility other than Permits required
by Applicable Law to be in the name of NAES.
ARTICLE V - REPRESENTATIVES, BUDGETS AND REPORTS
5.1 Representatives of NAES.
5.1.1 Project Manager. NAES has appointed a “Project Manager” from its Home
Office Personnel who will be authorized to represent NAES with Owner concerning NAES’s
performance of the Services. The Project Manager will also supervise the Home Office Personnel
in supporting the Site Personnel. NAES is bound by the written communications, directions,
requests and decisions made by the Project Manager. NAES will notify Owner in writing of the
identity of the Project Manager, and of any successors.
5.1.2 Plant Manager. NAES has appointed an individual (the “Plant Manager”),
subject to approval of Owner as provided in Section 3.6.2, who will be one of the Site Personnel
and who will direct and manage NAES's Site Personnel with full responsibility for the performance
of all of the Services. For issues arising out of the day-to-day administration of the Operation
Phase Services, the Plant Manager may communicate directly with Owner. Neither the Project
Manager nor the Plant Manager has any authority to modify this Agreement.
5.2 Representatives of Owner. On or before the Effective Date, Owner shall appoint
(i) an “Energy Manager” who shall be authorized and empowered to act for and on behalf of Owner
on matters concerning the dispatch, scheduling, and fuel acquisition related to the administration
of this Agreement; and (ii) an “Owner’s Representative” who shall be the on-site person for budget,
asset and property management (excluding the responsibilities assigned to the Energy Manager),
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Exhibit B
and Owner’s other obligations hereunder. In matters delegated to the Energy Manager or Owner’s
Representative, Owner shall be bound by the written communications, directions, requests and
decisions made by the Energy Manager and Owner’s Representative. Owner shall notify NAES
in writing upon the appointment of the Energy Manager, Owner’s Representative, and their
successors.
5.3 Plans and Budgets.
5.3.1 Adoption.
5.3.1.1 Process. On a date no later than the last day of January of every
calendar year, NAES will submit to Owner a proposed budget and plan with respect to the Services
(the “Budget” and the “Plan”). Each Budget will be structured on a monthly basis and will be
a projection, in detail reasonably acceptable to Owner, of all Operating Costs and Reimbursable
Costs to be expended in the performance of the Services. Each Plan will state the assumptions
upon which the related Budget is based and the implementation plans for the Services, including:
(i) anticipated operations and repairs, (ii) routine maintenance and overhaul schedules (including
planned major maintenance), (iii) procurement, (iv) staffing, personnel and labor activities, (v)
administrative activities, (vi) capital improvements, (vii) other work proposed to be undertaken
by NAES, and (viii) a contingency for unplanned projects. Owner will review each proposed
Budget and Plan as promptly as possible and may, by written request, require changes, additions,
deletions and modifications. Owner and NAES will then meet and use reasonable efforts to agree
upon a final Budget and Plan prior to the commencement of the applicable period. Each final
Budget and Plan will remain in effect throughout the applicable period, subject to updating,
revision and amendment proposed by either Party and consented to in writing by the other Party.
5.3.1.2 Adjustments. If either Party becomes aware of facts or
circumstances that it believes necessitate a change to a Budget or Plan, that Party will
immediately notify the other Party, specifying the impact upon the Budget and the reasons for
the change. The Project Manager, Plant Manager, or his designee will then discuss appropriate
changes to such Budget with the Owner’s Representative.
5.3.1.3 Failure to Agree. The Parties acknowledge that it is necessary that
Owner retain ultimate authority with respect to expenses incurred for operation of the Facility.
Accordingly, NAES will accept each Budget as finally determined by Owner. If Owner does not
authorize funds as requested by NAES, NAES will be relieved from providing the specific Services
that have not been funded, provided that NAES delivers a written report to Owner that describes
the reasons why NAES believes each disputed expense that NAES requested to be included in a
Budget (or any request for modifications to a Budget pursuant to Section 5.3.1.2) is prudent.
5.3.2 Notification of Variance. NAES will submit a monthly report to Owner
comparing the actual Operating Costs and Reimbursable Costs incurred during the current
Operating Year with the projected Operating Costs and Reimbursable Costs projected in each line
of the Budget. If, at any time during an Operating Year, NAES becomes aware that the
aggregate of all Operating Costs or Reimbursable Costs exceeds or will exceed the amount
provided in the applicable Budget or that the Facility is operating with any material deviations or
discrepancies from the projections contained in the applicable Plan, NAES will promptly so notify
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Exhibit B
Owner. NAES will make no expenditures that exceed a Budget unless Owner grants prior written
approval, except as otherwise permitted in response to an Emergency.
5.4 Availability of Operating Data and Records. NAES will make data prepared and
maintained by NAES available to Owner (i) pursuant to requirements in any Facility Agreement
or the Administrative Procedures Manual, or (ii) upon any request by Owner, on the Business Day
following such request.
5.5 Accounts and Reports. NAES will assist Owner in complying with Owner’s
reporting requirements with regard to Governmental Authorities or counterparties to Facility
Agreements, and will furnish or cause to be furnished to Owner certain reports regarding the
Services and the performance of the Facility as defined by Owner and NAES.
5.6 Notices. Upon obtaining actual knowledge thereof, each Party will submit prompt
written notice to the other Party of the following, to the extent relating to the Facility or the
Services:
(a) Litigation and Permit Lapses. (i) Any litigation, claims, disputes, or
actions filed in any way concerning the Facility, the Site, the Facility Agreements or the
Services; (ii) any actual refusal to grant, renew or extend, or any action filed with respect to the
granting, renewal or extension of, any Permit; (iii) all penalties or notices of violation issued by
any Governmental Authority; (iv) any dispute with any Governmental Authority that may have a
material adverse effect on the operation and maintenance of the Facility; and (v) with respect to
the matters identified in clauses (i), (ii), (iii) or (iv), any threats of such matters, which matters may
have a material adverse effect on the ownership, operation or maintenance of the Facility;
(b) Casualty. Any material damage or destruction to the Facility;
(c) Supplier Issues. The Parties shall promptly notify each other in the event
of any issues such as non-delivery or nonperformance of any suppliers;
(d) Unscheduled Outages. NAES will notify Owner verbally of any unscheduled
outage of all or any portion of the Facility as soon as is as reasonably possible (but in all cases
within two hours) following commencement of the outage. Within fifteen days following the
conclusion of such unscheduled outage, NAES will submit a report to Owner describing the cause
of the outage (if known), NAES’s response, and the measures, if any, undertaken by NAES to
prevent the outage’s recurrence; and,
(e) Community Complaints. The Parties shall promptly notify each other of
any complaint received by the surrounding community.
5.7 Scheduled Outage Plan. NAES shall prepare and deliver to Owner by no later
than first day of the fourth week of January a scheduled outage plan which sets forth the
anticipated Scheduled Outages for the entire or part of the Facility (“Scheduled Outage Plan”).
To the extent possible, Scheduled Outages shall be performed during non-peak seasons and
comply with PJM Rules.
5.8 Reporting to Governmental Authorities. Unless otherwise directed by Owner or
as set forth in Section 3.20, NAES shall prepare and file all reports with Governmental Authorities
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Exhibit B
as may be required in connection with the management, operation and maintenance of the Facility
and the provision of the Services, and shall provide drafts of each such report to Owner for Owner’s
review and comment, where possible, prior to filing and, in any event, contemporaneously with
such filing. Such reports shall be complete and accurate.
ARTICLE VI - LIMITATIONS ON AUTHORITY
6.1 General Limitations. NAES has no authority to make policies or decisions with
respect to the overall operation of the Facility as a commercial enterprise; such matters will be
determined by Owner. Notwithstanding any provision in this Agreement to the contrary, unless
previously approved in a Budget and Plan or otherwise approved in writing by Owner, NAES will
not (and will not permit any of its agents or representatives to):
6.1.1 Disposition of Assets. Sell, lease, pledge, mortgage, encumber, convey, or
make any license, exchange or other transfer or disposition of the Facility, the Site or any other
property or assets of Owner, including any property or assets purchased by NAES, the cost of
which is an Operating Cost or a Reimbursable Cost;
6.1.2 Expenditures. Make any expenditure or acquire on an Operating Cost or a
Reimbursable Cost basis any goods or services from third parties, except in substantial
conformity with a Budget or as authorized by Owner, or consent or agree to do any of the
foregoing; provided, however, that in the event of an Emergency, NAES, without approval
from Owner, is authorized to take all reasonable actions to prevent or mitigate such threatened
damage, injury or loss in accordance with Section 3.13;
6.1.3 Other Actions. Take or agree to take any other action or actions that,
individually or in the aggregate, materially varies from the applicable Budget and Plan;
provided, however, that in the event of an Emergency, NAES, without approval from Owner, is
authorized to take all reasonable actions to prevent or mitigate such threatened damage, injury or
loss in accordance with Section 3.13;
6.1.4 Lawsuits and Settlements. Settle, compromise, assign, pledge, transfer,
release or consent to the compromise, assignment, pledge, transfer or release of, any claim, suit,
debt, demand or judgment against or due by Owner or NAES, the cost of which, in the case of
NAES, would be an Operating Cost or a Reimbursable Cost hereunder, or submit any such claim,
dispute or controversy to arbitration or judicial process, or stipulate in respect thereof to a
judgment, or consent to the same; or
6.1.5 Prohibited Transactions. Engage in any other transaction on behalf of
Owner not permitted under this Agreement.
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Exhibit B
ARTICLE VII - COMPENSATION AND PAYMENT
7.1 General. As compensation to NAES for the performance of the Services hereunder,
Owner will pay NAES, in the manner and at the times specified in this Article 7, all Reimbursable
Costs, Operating Costs and the Management Fee, as applicable, all as further described below.
7.2 Reimbursable Costs. Subject to the applicable Budget, Owner will reimburse NAES
for the following costs incurred by NAES in performing the Services (the "Reimbursable Costs"):
(i) reasonable relocation and recruitment expenses for NAES's Site Personnel; (ii) costs incurred
in response to an Emergency; (iii) gross receipts taxes; (iv) insurance maintained by NAES in
accordance with Section 9.1, (v) training of Site Personnel to improve operator skills, Facility
performance, PJM compliance, and safety conducted on-Site or off-Site and associated travel and
living expenses; (vi) third party advisors, consultants, attorneys, accountants and contractors
providing work in support of the Services that cannot reasonably be performed by Site Personnel;
(vii) Permit fees for Permits required for NAES or Site Personnel to perform Services; (viii) labor
relations activities; (ix) Site Personnel wages, salaries, overtime, customary or required severance
payments, unemployment and disability insurance, payroll taxes imposed on wages and benefits,
worker's compensation costs and holidays, vacations, group medical, dental and life insurance,
defined contribution plans and other employee benefits; (x) time and expenses of NAES’s Home
Office Personnel when providing the services described in Appendix A, Part III (“Extra Work”) at
the applicable rates set forth in Appendix F; and (xi) any other reasonable cost designated by the
Parties as a Reimbursable Cost that is approved in a Budget pursuant to the terms of this
Agreement. In no event shall NAES add any mark-up to the Reimbursable Costs.
On or before the tenth (10th) Business Day of each month, NAES will invoice Owner for
Reimbursable Costs. All Reimbursable Costs shall be invoiced in arrears except for those defined
in Section 7.2(ix), which shall be paid by Owner to NAES in advance of NAES’s payments to Site
Personnel. The invoice will be supported by receipts or other appropriate documentation. Owner
will make payment to NAES of the invoiced amount no later than the Due Date.
7.3 Operating Costs.
7.3.1 Definition. "Operating Costs" include the following: (i) equipment, material,
supplies, consumables, spare parts, replacement components, tools, office equipment and supplies
and utilities used at the Facility Site; and (ii) any other purchase that NAES makes in accordance
with Section 3.2 of this Agreement and that is approved in a Budget pursuant to the terms of this
Agreement.
7.3.2 Payment Process. NAES shall receive, review, and confirm vendor invoices,
then transmit them to Owner for direct payment by Owner to vendor. NAES shall transmit such
invoices in a timely manner sufficient to enable Owner to make such payments when due. Owner
shall permit NAES’s Site Personnel limited access into Owner’s accounting system ( H T E ) or
provide NAES with accounts of payments made, sufficient to support NAES’s ability to
manage the budget for the Facility and to conduct budget variance analysis.
7.4 Disputes. Should Owner contest the validity, reasonableness or accuracy of any
NAES invoice, Owner shall notify NAES in writing within ten days after receipt of such invoice,
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Exhibit B
explaining in detail the reasons for its contest. If Owner disputes only part of a statement
submitted to it for payment, then it shall pay to NAES the undisputed portion of such statement
in accordance with Sections 7.2 and 7.3.2 and notify NAES in writing of the amount disputed in
accordance with Section 14.7. All such disputes shall be resolved pursuant to Section 14.7.
7.5 Cost Audit. No payment made pursuant to the foregoing provisions shall be
considered as approval or acceptance of an invoice, and Owner shall remain entitled to conduct
a subsequent audit and review of NAES's records with respect to all Reimbursable Costs
together with any supporting documentation for a period of two (2) years from and after the date
of the applicable payment. If, pursuant to such audit and review, it is agreed that any amount
previously paid by NAES was not properly incurred as a Reimbursable Cost, NAES will credit
such amount to Owner in the next subsequent invoice.
7.6 Management Fee. As compensation to NAES for the performance of the
Operational Phase Services, Owner shall pay to NAES the Management Fee, which shall
include the routine Home Office Personnel services described in Appendix A, Part II. The
Management Fee shall be paid in monthly installments of one-twelfth (1/12) of such fee. On or
before the tenth (10th) Business Day of each month following the Effective Date, NAES shall
submit monthly invoices to Owner for payment of the Management Fee. Owner shall pay the
Management Fee no later than the Due Date for the applicable invoice. In the event that any of
the units located in the Facility other than Units 1 and 2 are declared to be no longer commercially
operational after 2018, the Parties will negotiate in good faith a reduction in the Management Fee
to reflect the reduced level of Services.
7.7 Performance Adjustment. During each Operating Year, th e Management Fee is
subject to adjustment if NAES fails to meet the performance goals for the Facility defined in
Appendix B. NAES will submit its calculation of the Performance Adjustment, if any, to Owner
no later than February 1 following the Operating Year for which the payment is calculated together
with a statement showing the change in the amount due to be paid in the March invoice.
7.8 Late Payment. To the extent Owner or NAES fails to pay any amount required to
be paid under this Agreement by the Due Date, the unpaid amount will accrue interest each day
at the Late Payment Rate from the Due Date until such amount (plus accrued interest) is paid in
full.
ARTICLE VIII - TERM
8.1 Term. This Agreement is effective on the Effective Date and continues in effect
through June 30, 2020 (the “Expiration Date”). The period beginning on the Effective Date and
ending on the Expiration Date is the Initial Term. The Initial Term shall extend in increments
of additional one year terms (each an “Extended Term”) until a Party notifies the other Party in
writing no later than (i) in the case of notice from NAES to Owner, twelve (12) months prior to
the Expiration Date (or the end of an Extended Term, as the case may be); or (ii) in the case of
notice from Owner to NAES, six (6) months prior to the Expiration Date (or the end of an Extended
Term, as the case may be), that this Agreement will not be extended.
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Exhibit B
8.2 Termination by Owner. Owner is permitted to terminate this Agreement if any of
the following events occur: (i) Bankruptcy of NAES, (ii) payment default by NAES (other than a
disputed payment) that is not cured within ten (10) days after NAES has received notice of such
default, (iii) default by NAES in performance of its obligations under this Agreement that has a
material effect on operation of the Facility, provided, however, that NAES has up to sixty (60)
days after notice to cure the default or make substantial progress (in the reasonable opinion of
Owner) towards curing the default (but in no event to exceed ninety (90) days) or (iv) NAES incurs
the maximum liability under Section 11.2.2 for two (2) consecutive Operating Years. Within
thirty (30) days after the date of termination, Owner will pay NAES for Services rendered by
NAES through the termination date, including all Reimbursable Costs, and the Management
Fee, as applicable, and the Bonus, if any, earned through the date of termination but not paid
(collectively, all such amounts due NAES upon any termination are the “Termination Payment”).
8.3 Termination by NAES. NAES is permitted to terminate this Agreement if any
of the following events occur: (i) payment default by Owner (other than a disputed payment) that
is not cured within ten (10) days after the Due Date for any invoice, or otherwise within thirty
(30) days after due hereunder; provided, however, that Owner has received notice of such default,
(ii) Bankruptcy of Owner, (iii) a sale or transfer of the Facility (other than any sale- leaseback
transaction undertaken as part of Owner's procurement of financing or the sale of the Facility to
any Affiliate of Owner or any other Person that, in either case, (x) has comparable creditworthiness
to Owner and (y) agrees in writing to be bound by all of the terms and provisions hereof
for the express benefit of NAES), or (iv) default by Owner of any other obligation under this
Agreement that has a material effect on NAES’s ability to perform the Services; provided,
however, that Owner shall have up to sixty (60) days to cure or make substantial progress (in the
reasonable opinion of NAES) towards curing such other default. In the event of a termination by
NAES under this Section 8.3, Owner shall pay to NAES the Termination Payment.
8.4 Transfer of Facility Custody. Upon expiration or termination of this Agreement,
NAES will leave all Facility documents and records, tools, supplies, spare parts, safety equipment,
O&M Manuals, and any other items furnished on an Operating Cost or a Reimbursable Cost basis
at the Facility, all of which will remain the property of Owner without additional charge. NAES
will execute all documents and take all other reasonable steps as may be reasonably requested
by Owner to assign to and vest in Owner all rights, benefits, interests and title in connection
with third party contracts, if any, NAES executed in its own name for the benefit of the Facility;
provided, however, that Owner assumes all liabilities arising under such contracts after the date of
assignment.
8.5 Services Upon Termination. Upon notice of termination of this Agreement by
either NAES or Owner, provided that Owner has not defaulted on any payment obligations of this
Agreement, Owner has the right to specify a period of transition (the “Termination Transition
Period”) during which NAES will (i) continue to operate the Facility in accordance with this
Agreement, (ii) cooperate with Owner in planning and implementing a transition to any
replacement NAES, and (iii) use its reasonable efforts to minimize disruption of Facility operations
in connection with such activities. Owner will compensate NAES in accordance with this
Agreement during the Termination Transition Period. NAES will permit the new operator to hire
or to contract with the non-managerial Site Personnel that the new operator desires to retain at the
Facility. To facilitate employee transfer, NAES will permit the new operator to interview non-
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Exhibit B
managerial Site Personnel in a manner and at times that do not interfere with NAES’s
responsibility to perform the Services.
ARTICLE IX - INSURANCE
9.1 NAES Insurance. NAES will maintain throughout the Term the insurance set
forth below:
9.1.1 Workers Compensation. Workers compensation insurance covering NAES's
employees as required by Applicable Law and employer’s liability insurance with a limit of
$1,000,000 per occurrence/annual aggregate.
9.1.2 Automobile Liability. Automobile bodily injury, including coverage for
automobiles owned or hired by NAES with limits of not less than $1,000,000 per occurrence.
9.1.3 Commercial General Liability. Commercial general liability insurance
with limits of not less than $1,000,000 per occurrence/annual aggregate.
9.1.4 Excess Coverage. Excess liability insurance covering liability in excess of
the insurance described in Sections 9.1.1 (employers liability), 9.1.2 and 9.1.3. The policy will
have a limit of $35,000,000 per occurrence/annual aggregate.
9.2 Owner Insurance. Owner will, prior to the date that notice to proceed is issued,
and throughout the Term hereof, secure and pay for and maintain or will cause to be secured and
maintained in effect during the operation of the Facility the following insurance:
9.2.1 Property. Property insurance, including boiler and machinery insurance,
and business interruption insurance, in amounts determined in Owner’s sole discretion.
9.2.2 Workers Compensation. Workers Compensation insurance covering
Owner's employees as required by law and employer’s liability insurance with a limit of
$1,000,000 per occurrence/annual aggregate.
9.2.3 Commercial General Liability. Commercial general liability insurance
with limits of not less than $1,000,000 per occurrence/annual aggregate.
9.2.4 Automobile Insurance. Automobile liability insurance covering
automobiles owned or hired by Owner with limits of $1,000,000 per occurrence, and
collision/comprehensive coverage in amounts deemed appropriate by Owner.
9.2.5 Additional Coverage. Umbrella or excess liability insurance in excess of
the insurance described in Sections 9.2.2(employer’s liability), 9.2.3 and 9.2.4 will be
carried with limits determined in Owner’s sole discretion.
9.3 Waiver of Subrogation; Additional Insured. Owner agrees to waive any rights of
subrogation of its insurers against NAES and its Affiliates together with their respective officers,
directors, Affiliates and employees and each such Person will be an additional insured with respect
to all liability policies procured by Owner pursuant to this Agreement (other than workers
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Exhibit B
compensation policies). NAES agrees to waive any rights of subrogation of its insurers against
Owner and Lenders together with their respective officers, directors, Affiliates and employees and
each such Person will be an additional insured with respect to all liability policies procured by
NAES pursuant to this Agreement (other than workers compensation policies). For the avoidance
of doubt, the Parties intend that each Party will have the maximum protection available to that
Party from the insurance policies owned by the other Party.
9.4 Form and Content. All insurance policies with respect to insurance maintained by
either Owner or NAES pursuant to this Article IX will:
9.4.1 Insurer Rating. Be placed with insurance companies that have a Best’s
rating of at least A-VII or with companies that are otherwise reasonably acceptable to Lenders,
Owner and NAES;
9.4.2 Claims-Made F o r m . If written on a claims made policy form, be
maintained with a retroactive date that is prior to the Effective Date for a period of at least two
(2) years following the last Operating Year in which such policy provides coverage under the terms
of this Agreement;
9.4.3 Primary Coverage. State that such policy (other than an excess policy) is
primary with respect to any other insurance coverage available to Owner or NAES or any
additional insured, and that all provisions, except the policy limits, will operate in the same manner
as if there were a separate policy covering such insured under each such policy;
9.4.4 Non-Recourse Premiums. Grant no recourse for payment of any premium
against NAES or any additional insured for insurance required to be furnished by Owner pursuant
to Section 9.2 and no recourse for payment of any premium against Owner or any additional
insured for insurance required to be furnished by NAES pursuant to Section 9.1; and
9.4.5 Cancellation Notice. Provide that the insurer give ninety (90) days prior
written notice of cancellation of such policies unless cancellation is for non-payment of
premiums, in which case a minimum of ten (10) days’ notice must be provided.
9.5 Certificates. Each Party will furnish the other Party with certificates evidencing
that the required insurance is in effect.
9.6 Deductibles. Each Party is liable for the payment of all deductibles on insurance
policies obtained by such Party pursuant to this Agreement, and, in the event of a claim under a
policy described in Section 9.1 or 9.2, each Party will look solely to its policies for
compensation. Owner will approve the deductibles under all policies provided by NAES under
Section 9.1.
ARTICLE X - INDEMNIFICATION
10.1 NAES Indemnification. NAES will indemnify and hold harmless Owner and its
Affiliates, and their respective officers, directors, employees, agents and representatives (the
“Owner Indemnitees”) from and against, and no Owner Indemnitee will be responsible
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Exhibit B
hereunder for, any and all claims, assertions, demands, suits, damages, judgments, losses,
obligations, liabilities, actions and causes of action, fees (including reasonable attorneys’ fees and
disbursements), costs (including court costs), expenses, investigations, inquiries, administrative
proceedings, penalties, fines and sanctions (collectively, “Liabilities”) sustained or suffered by any
Owner Indemnitee in connection with injury or death to third parties or loss of or damage to the
property of third parties, to the extent caused by NAES’s negligent acts or omissions, willful
misconduct, violation of any Applicable Law or breach of any representation, warranty or covenant
in this Agreement. Any Liabilities paid by NAES pursuant to its indemnity obligation under
this Section 10.1 are not Reimbursable Costs.
10.2 Owner Indemnification. Owner will indemnify and hold harmless NAES and its
Affiliates, and their respective officers, directors, employees, agents and representatives (the
“NAES Indemnitees”), from and against, and no NAES Indemnitee will have responsibility
hereunder for, any and all Liabilities sustained or suffered by any NAES Indemnitee in connection
with injury or death to third parties or loss of or damage to property of third parties, to the extent
caused by Owner’s negligent acts or omissions, willful misconduct, violation of any Applicable
Law or breach of any representation, warranty or covenant in this Agreement.
10.3 Violations of Applicable Law. NAES shall be responsible for the cost and
payment of all fines and penalties assessed against Owner or the Facilities that result from NAES’s
operation of the Facilities or performance of Services in violation of any Permits or Applicable
Law except (i) for opacity violations under the air Permit not caused by operator error, or
inadequate maintenance, (ii) to the extent such fines and penalties levied against Owner or the
Facilities result from NAES’s compliance with a written instruction or direction from Owner.
NAES hereby irrevocably indemnifies, and agrees to defend and hold harmless, Owner, its
employees, agents and Affiliates from and against all claims, suits, actions, losses, liabilities and
damages, including all fines, costs, expenses, and attorneys' fees arising from or related to any
failure of NAES to comply with any Permit or Applicable Law (other than with respect to the
exceptions set forth above).
ARTICLE XI - LIABILITIES OF THE PARTIES
11.1 Limitations of Liability. Notwithstanding any provision in this Agreement to the
contrary, neither the Parties nor any of their respective members or shareholders, officers,
directors, agents, representatives or employees are liable for consequential or indirect loss or
damage, including loss of profit, cost of capital, loss of goodwill, increased operating costs or
any special or incidental damages. The Parties further agree that the waivers and disclaimers of
liability, indemnities, releases from liability and limitations of liability expressed in this Agreement
will survive termination or expiration of this Agreement, and apply in all circumstances, whether
in contract, equity, tort or otherwise, regardless of the fault, negligence (in whole or in part),
strict liability, breach of contract or breach of warranty of the Party indemnified, released or whose
liabilities are limited, and shall extend to the partners, principals, directors, officers and
employees, agents and Affiliates of such Party, and the partners, principals, directors, officers,
and employees of such Affiliates.
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Exhibit B
11.2 NAES's Total Aggregate Liability. Notwithstanding anything to the contrary in this
Agreement, the total aggregate liability of NAES to Owner for all Liabilities arising out of any
events occurring or claims made in connection with the performance of the Services under this
Agreement in any Operating Year, is Four Hundred Fifty Thousand Dollars ($450,000), provided,
however, that this limitation does not apply to any third party indemnity obligation of NAES arising
under Section 10.1. This limitation applies to indemnity obligations arising under Section
10.3 provided that the payment of a claim under a policy purchased by NAES pursuant to
Section 9.1 shall not be counted toward computing NAES’s total aggregate liability for the
Operating Year. It is expressly understood and agreed that (i) the aggregate liability limitation
expressed in this Section 11.2 is separate from, and is not to be construed as limiting, the limits of
insurance and coverage described in Article IX. Any deductible amounts paid in any Operating
Year by NAES under Section 9.6, or under the insurance policies NAES is required to maintain in
Section 9.1, count toward computing NAES’s total aggregate liability for such Operating Year.
11.3 No Warranties or Guarantees. EXCEPT AS EXPRESSLY PROVIDED IN THIS
AGREEMENT, NEITHER PARTY MAKES ANY WARRANTIES OR GUARANTEES TO
THE OTHER, EITHER EXPRESS OR IMPLIED, WITH RESPECT TO THE SUBJECT
MATTER OF THIS AGREEMENT, AND BOTH PARTIES DISCLAIM AND WAIVE ANY
IMPLIED WARRANTIES OR WARRANTIES IMPOSED BY LAW, INCLUDING
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
11.4 Exclusive Remedies. The remedies under this Agreement in respect of or in
consequence of (i) any breach of contract, (ii) any negligent act or omission, (iii) death or
personal injury, or (iv) loss of or damage to any property, are to the exclusion of any other
remedy that either Party may have against the other under Applicable Law or otherwise.
ARTICLE XII - CONFIDENTIALITY
12. 1 General. During the Term, and for three (3) years after the termination of this
Agreement, each Party will hold in confidence any Confidential Information supplied by the
other Party. The term “Confidential Information” means with respect to each Party, all written
or oral information of a proprietary, intellectual or similar nature, relating to a Party's business,
projects, operations, activities or affairs, whether of a technical or financial nature or otherwise
(including environmental assessment reports, financial information, business plans and
proposals, ideas, concepts, trade secrets, know-how, processes, pricing of services or products, and
other technical or business information, whether concerning this Agreement, each Party's
respective businesses or otherwise) that has not been publicly disclosed and that the receiving Party
acquires directly or indirectly from the disclosing Party. Each receiving Party further agrees, to
the extent requested by the disclosing Party, to require its contractors, vendors, suppliers and
employees, agents or prospective purchasers to enter into appropriate nondisclosure agreements
relative to any Confidential Information, prior to the receipt thereof; provided, however, that the
receiving Party may make necessary disclosures to third parties directly engaged in the operation,
ownership or financing of the Facility if such third parties agree to receive and hold such
Confidential Information in confidence. The Parties acknowledge that this Agreement is governed
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Exhibit B
by the Delaware Freedom of Information Act and that Confidential Information is subject to
being disclosed, unless specifically exempt from disclosure under such Act.
12.2 Exceptions. The provisions of this Article XII do not apply to information within
one or more of the following categories:
12.2.1 Public Domain. Information that was in the public domain prior to the
receiving Party’s receipt or that subsequently becomes part of the public domain by publication
or otherwise, except by the receiving Party’s wrongful act, or
12.2.2 Prior Receipt. Information that the receiving Party can demonstrate was
in its possession prior to receipt thereof from the disclosing Party, or
12.2.3 Third Party Delivery. Information received from a third party having no
obligation of secrecy with respect thereof.
12.3 Required Disclosure. Any receiving Party required by law, rule, regulation,
subpoena or order, or in the course of administrative or judicial proceedings, to disclose
Confidential Information that is otherwise required to be maintained in confidence pursuant to
this Article XII, may make disclosure notwithstanding the provisions of this Article XII;
provided, however, that the receiving Party, immediately upon learning of the requirement, notifies
the disclosing Party of the requirement and the terms thereof and cooperates to the maximum extent
practicable to minimize the disclosure of Confidential Information. Any receiving Party
disclosing Confidential Information pursuant to this Section 12.3 must use reasonable efforts,
at the disclosing Party's cost, to obtain proprietary or confidential treatment of Confidential
Information by the third party to whom the information will be disclosed, and to the extent such
remedies are available, must use reasonable efforts to seek protective orders limiting the
dissemination and use of Confidential Information. Moreover, this Agreement does not alter the
rights of any Party to object to the rule, regulation, order or proceedings requiring the disclosure.
ARTICLE XIII - TITLE, DOCUMENTS AND DATA
13.1 Materials and Equipment. Title to all materials, equipment, supplies,
consumables, spare parts and other items purchased or obtained by NAES on an Operating
Cost or Reimbursable Cost basis passes directly from the vendor or supplier thereof to, and vests
in, Owner. NAES has no title or other claim to such items; provided, however, that transfer of title
in no way affects NAES's obligations set forth in this Agreement.
13.2 Documents. All O&M Manuals, operational data, Facility drawings, NAES
reports and Operating Account records (including, for all documents, both paper and electronic
records) prepared or developed by NAES’s Site Personnel in connection with performance of the
Services become the property of Owner when prepared. All such documents, together with any
materials and documents furnished to NAES by Owner, will remain at the Facility upon expiration
or termination of this Agreement; provided, however, that NAES may retain for its records copies
of documents prepared by NAES.
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Exhibit B
13.3 Proprietary Information. Where materials or documents prepared or developed by
NAES or its Affiliates, or their respective employees, representatives or contractors, contain
proprietary or technical information, systems, techniques or know-how previously developed by
them or acquired by them from third parties (“NAES Proprietary Information”), NAES retains the
unrestricted and irrevocable right to use or dispose of such NAES Proprietary Information as NAES
deems fit; provided, however, that Owner has an irrevocable license to use such NAES Proprietary
Information to the extent necessary for Owner’s operation or maintenance of the Facility at no
additional cost to Owner.
ARTICLE XIV - MISCELLANEOUS PROVISIONS
14.1 Assignment. This Agreement is not assignable by a Party without the prior
written consent of the other Party, which consent will not be unreasonably withheld, except that
this Agreement may be collaterally assigned by Owner without such consent to Lender in
connection with Lender's financing of the Facility, and may be assigned by any Party to such
Party’s Affiliates; provided, however, that any assignment pursuant to this Section 14.1 will not
relieve the assigning Party of any of its obligations under this Agreement that arose prior to the
date of such assignment. NAES agrees to negotiate in good faith any consent to assignment and
such other reasonable documents in connection with an assignment to Lender as Lender may
request, provided, however, that all of NAES’s costs in connection therewith shall be Reimbursable
Costs hereunder (including the fees and disbursements of NAES’s attorneys). This Agreement
will be binding upon and will inure to the benefit of the successors and permitted assigns
of the Parties.
14.2 [Reserved]
14.3 Access.
14.3.1 Owner’s Access. Owner and Lenders and their agents and representatives
will have access to the Facility, all Facility operations and any documents, materials and records
and accounts relating to the Facility operations for purposes of inspection and review. Upon the
reasonable request of Owner, and its agents and representatives, NAES will provide such
Persons with access to all operating data and operating logs maintained at the Facility.
14.3.2 Compliance with NAES’s Procedures. During any inspection or review of
the Facility pursuant to Section 14.3.1, Owner and Lenders and their agents and
representatives must comply with all of NAES's safety and security procedures and conduct
inspections and reviews in such a manner as to cause minimum interference with NAES's activities.
NAES also will cooperate with Owner in allowing other visitors access to the Facility.
14.4 Subcontractors. Subcontracting of the Services will not relieve NAES of its
duties, liabilities or obligations to Owner. Owner has the right, in its sole discretion, to approve
the retention of any subcontractors.
14.5 Not for Benefit of Third Parties. Except as otherwise expressly provided in
Sections 9.3 and 14.4 (with respect to the additional insured status of Persons) and Articles X,
XI, XII and XIII, and Section 14.1, this Agreement and each and every provision hereof are for the
29
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Exhibit B
exclusive benefit of the Parties that executed this Agreement and not for the benefit of any third
party.
14.6 Force Majeure.
14.6.1 Events Constituting Force Majeure. A “Force Majeure Event” is any
event that (a) restricts or prevents performance under this Agreement, (b) is not reasonably
within the control of the Party affected or caused by the default or negligence of the affected
Party and (c) cannot be overcome or avoided by the exercise of due care. Force Majeure Events
include failure of a Party to perform due to drought, flood, earthquake, storm, fire, lightning,
epidemic, war, terrorism, acts of Governmental Authorities, civil disturbances, sabotage, work
stoppages (i.e., strikes), accident or curtailment of supply, unavailability of construction
materials or replacement equipment beyond the affected Party's control, inability to obtain and
maintain Permits from any Governmental Authority for the Facility, restraint by court order, and
changes in Applicable Law that affect performance under this Agreement. Except for the
obligation of each Party to make payments of amounts owed to the other Party, each Party is
excused from performance and will not be considered to be in default in respect to any obligation
if performance cannot occur due to a Force Majeure Event. Neither Party will be relieved of its
obligations under this Agreement solely because of increased costs or other adverse economic
consequences that may be incurred through the performance of such obligations.
14.6.2 Notice. If a Party's ability to perform its obligations under this Agreement
is affected by a Force Majeure Event, the Party claiming such inability must (i) promptly notify the
other Party of the Force Majeure Event and its cause and confirm the same in writing within five
(5) Business Days of its discovery, (ii) promptly supply such available information about the Force
Majeure Event and its cause as may be reasonably requested by the other Party and (iii) initiate
efforts to remove the cause of the Force Majeure Event or to lessen its effect. Strikes and lockouts
are Force Majeure Events and settlement thereof is wholly within the discretion of the Party whose
employees are on strike or locked out.
14.6.3 Scope. The suspension of performance arising from a Force Majeure
Event will be of no greater scope and no longer duration than that which is necessary. The
excused Party will use its reasonable efforts to remedy its inability to perform.
14.7 Dispute Resolution.
14.7.1 Any dispute concerning interpretation or clarification of this Agreement,
or the acceptable performance thereof by NAES (“Dispute”), shall be immediately submitted in
writing to Owner for resolution. All determinations, instructions, and clarifications of Owner shall
be final and conclusive, unless NAES files with Owner within 14 days after Owner notifies
Operator of any such determination, instruction, or clarification, a written protest, stating clearly
and in detail the basis thereof. Owner shall respond to such protest within 30 days of its receipt.
14.7.2 In the event that use of the procedures set forth in Section 14.7.1 does not
lead to satisfactory resolution of the Dispute, either Party may send a Notice of Dispute to the other
Party and request a conference for resolution of such dispute. Within three days after delivery
of such notice, each Party shall nominate a senior officer of its management to meet at the Facilities,
or at any other mutually agreed location, to resolve the dispute, which conference shall be convened
30
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Exhibit B
within ten days after exchange of such nominations unless the parties mutually agree to another
date. In the event the parties are unable to resolve the dispute through the procedures set forth
in this Section 14.7.2, either Party shall have the right to pursue the remedies in accordance
with the procedures set forth in Section 14.7.3.
14.7.3 Any controversy or claim arising out of or relating to this Agreement or
the breach thereof, which cannot be resolved amicably, shall be settled by arbitration. This
agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law. The
award of the arbitrators shall be final, and a judgment may be entered upon it by any court
having jurisdiction. A Party desiring to invoke this arbitration provision shall serve written
notice upon the other of its intention to do so. Within 15 days of the date of such notice, each
Party shall serve upon the other the name of one individual, knowledgeable in matters pertaining
to the performance of this Agreement and to the subject matter of the dispute to serve as an
arbitrator. If either Party fails to select an arbitrator and notify the other Party of that selection
within such 15 day period the other Party may request the American Arbitration Association to
select the arbitrator. The two arbitrators so selected shall select a third arbitrator within 15 days
after the selection of the two arbitrators or, if the two arbitrators cannot agree upon a third
arbitrator, the American Arbitration Association shall select the third arbitrator. The arbitration
shall be conducted in accordance with the Commercial Arbitration Rules of the American
Arbitration Association then prevailing, and shall be conducted in Dover, Delaware, unless the
Parties agree otherwise. Discovery shall be made available in accordance with the procedures
set forth in the Federal Rules of Civil Procedure, but to a degree limited by the arbitrators as they
deem appropriate to render the proceedings economical, efficient, expeditious and fair. Interest
at the Late Payment Rate shall be added to any monetary award for sums found to have been due
under this Agreement. Except as otherwise specified by the arbitrators each Party shall bear its
own costs of the arbitration.
14.7.4 During the pendency of any Dispute, the Parties will continue to perform
the obligations imposed upon them under this Agreement to the fullest extent possible, without
prejudice to their respective positions in dispute
14.8 Amendments. No amendments or modifications of this Agreement are valid
unless in writing and signed by duly authorized representatives of the Parties.
14.9 Survival. Notwithstanding any provisions to the contrary, the obligations set
forth in Articles VII (with respect to payments), X and XII, Sections 8.2 and 8.3 (with respect to
the obligation to pay the Termination Payment), Sections 14.7 and the limitations on liabilities
set forth in Article XI will survive, in full force, the expiration or termination of this Agreement.
14.10 No Waiver. No delay, waiver or omission by Owner or NAES to exercise any
right or power arising from any breach or default by Owner or NAES with respect to any of
the terms, provisions or covenants of this Agreement will be construed to be a waiver by Owner
or NAES of any subsequent breach or default of the same or other terms, provisions or covenants
on the part of Owner or NAES.
14.11 Notices. Any written notice required or permitted under this Agreement will be
deemed to have been duly given on the date of receipt, and will be either delivered personally to
the Party to whom notice is given, or mailed to the Party to whom notice is to be given, by email,
31
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Exhibit B
facsimile, courier service or first class registered or certified mail, return receipt requested,
postage prepaid, and addressed to the addressee at the address provided in Appendix D, or at the
most recent address specified by written notice given to the other Parties in the manner provided
in this Section 14.11.
14.12 Representations and Warranties. Each Party represents and warrants to the other
Party that, as of the date hereof:
14.12.1 Existence. It is duly organized and validly existing under the laws of the
state of its organization and has all requisite power and authority to own its property and assets and
conduct its business as presently conducted or proposed to be conducted under this Agreement.
14.12.2 Authority. It has the power and authority to execute and deliver this
Agreement, to consummate the transactions contemplated hereby and to perform its obligations
hereunder.
14.12.3 Validity. It has taken all necessary action to authorize its execution,
delivery and performance of this Agreement, and this Agreement constitutes the valid, legal and
binding obligation of such Party enforceable against it in accordance with its terms, except as such
enforcement may be limited by bankruptcy, insolvency, moratorium or similar laws affecting the
rights of creditors or by general equitable principles (whether considered in a proceeding in equity
or at law).
14.12.4 No Conflict. None of the execution or delivery of this Agreement, the
performance by such Party of its obligations in connection with the transactions contemplated
hereby, or the fulfillment of the terms and conditions hereof, conflicts with or violates any
provision of its constituting documents.
14.12.5 No Consent. No consent or approval (including any Permit that such
warranting Party is required to obtain) is required from any third party (including any
Governmental Authority) for either the valid execution and delivery of this Agreement, or the
performance by such Party of its obligations under this Agreement, except such as have been
duly obtained or will be obtained in the ordinary course of business.
14.12.6 No Breach. None of the execution or delivery of this Agreement, the
performance by such Party of its obligations in connection with the transactions contemplated
hereby, or the fulfillment of the terms and conditions hereof either conflicts with, violates or
results in a breach of, any Applicable Law currently in effect, or conflicts with, violates or
results in a breach of, or constitutes a default under or results in the imposition or creation of, any
lien or encumbrance under any agreement or instrument to which it is a party or by which it or any
of its properties or assets are bound.
14.12.7 No Material Claims. It is not a party to any legal, administrative,
arbitral or other proceeding, investigation or controversy pending or threatened that would
adversely affect such Party's ability to perform its obligations under this Agreement.
14.13 Additional Representation and Warranty by NAES. NAES further represents and
warrants to Owner, as of the date hereof, that it has substantial expertise and experience in the
32
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Exhibit B
operation and maintenance of power generation facilities and it is fully qualified to operate and
maintain the Facility in accordance with the terms of this Agreement.
14.14 Counterparts. The Parties may execute this Agreement in counterparts that, when
signed by each of the Parties, constitute one and the same instrument; and, thereafter, each
counterpart will be deemed an original instrument as against any Party who has signed it.
14.15 Governing Law. This Agreement is governed by and to be construed in accordance
with the laws of the State of Delaware, exclusive of the conflicts of laws provisions thereof.
14.16 Captions, Exhibits and Appendices. Titles or captions contained in this
Agreement are inserted only as a matter of convenience and for reference, and in no way define,
limit, extend, describe or otherwise affect the scope or meaning of this Agreement or the intent
of any provision hereof. All exhibits and appendices attached hereto are considered a part hereof
as though fully set forth herein.
14.17 Severability. If any provision of this Agreement, or the application of any such
provision to any Person or circumstance, is held invalid by any court or other forum of
competent jurisdiction, the remainder of this Agreement, or the application of such provision to
Persons or circumstances other than those as to which it is held invalid, will nevertheless remain
in full force and effect so long as the economic or legal substance of the transactions
contemplated hereby is not affected in a manner materially adverse to a Party. Upon any such
determination of invalidity, the Parties will negotiate in good faith to modify this Agreement so
as to effect the original intent of the Parties as closely as possible in an acceptable manner in
order that this Agreement is consummated as originally contemplated to the greatest extent
possible.
IN WITNESS WHEREOF, the Parties have executed this Agreement through their duly
authorized officers as of the date set forth in the preamble to this Agreement.
CITY OF DOVER, DELAWARE, Owner
By:
Name: Scott D. Koenig
Title: City Manager
NAES CORPORATION
By:
Name: Robert E. Fishman
Title: President & CEO
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Exhibit B
APPENDIX A – SCOPE OF SERVICES
The Services include all activities reasonably necessary to accomplish the following tasks.
I. SITE PERSONNEL: OPERATIONAL PERIOD SERVICES
A. Routine Services
1. Consistent with Owner-approved Budget and Plan, provide Facility Services to
optimize electrical power generation and facility preservation.
2. Assign work to either Site Personnel or vendors as cost-effective and appropriate
based on guidance from Owner. Normally, Site Personnel conduct preventive
maintenance and actions requiring a high degree of Facility knowledge and vendors
perform tasks needing equipment or expertise that are not cost-effective to maintain
at the Facility (e.g., code welding, safety valve testing, specialized calibrations,
stack testing). Vendors also perform tasks that make sense to minimize outage time
and costs.
B. Program Implementation
1. Implement NAES programs, policies, and procedures developed and issued as part
of the Transition Period Services.
2. Implement Facility’s existing operations and maintenance procedures, chemistry
procedures, and environmental compliance processes, unless otherwise directed by
Owner.
3. In conjunction with Project Manager, implement NAES’s assessment program.
C. Routine, Preventive and Predictive Maintenance
1. Perform routine and preventive maintenance actions on all Facility systems and
equipment in accordance with vendor instructions and the Plan.
2. Service Checks. Conduct frequent visual equipment inspections and log significant
parameters such as pressures, temperatures, and flow rates. Trend and analyze this
information as appropriate.
3. Routine and Fixed Interval Maintenance. Using the CMMS database, identify all
preventive maintenance requirements. Schedule and assign routine maintenance
during Facility operation, planned outages, and forced or unscheduled outages
4. Perform predictive maintenance to identify potential equipment failures or oversee
performance by third parties, as appropriate in light of Owner-approved staffing
levels and capabilities of Site Personnel.
D. Major Maintenance and Repairs
1. In coordination with and support of the Facility Agreements and generation plan,
arrange for scheduled inspections and overhauls on major equipment.
2. Retain vendors on behalf of Owner for unscheduled major repairs as required;
manage and oversee all repairs and modifications.
E. Facility Outages
1. Develop and implement a five year outage schedule. Within the CMMS, identify all
A-1
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Exhibit B
maintenance that requires a Facility outage or equipment to be taken out of service.
2. To the extent consistent with Facility Agreements and Owner direction, manage all
Facility outages (planned, unscheduled, forced) to minimize outage duration, impact
on production and cost.
3. Develop and implement a detailed schedule to track all outage work and testing,
including corrective maintenance actions, vendor work and scheduled preventive
maintenance. Obtain Owner approval of the schedule. Conduct preparations to
support this plan, including ordering and receiving all required spare parts.
F. Facility Administration
1. Budgeting. Prepare annual Budgets and Plan and submit them for Owner approval.
Manage operations to comply with each Budget and Plan. Generate budget variance
reports, as required.
2. Payroll. Collect and review timesheets for accuracy. Enter timesheets into payroll
system and submit them to NAES Home Office Personnel for processing.
3. Procurement. Implement the procurement procedure to maintain an effective and
efficient purchasing system. Procure, as agent for Owner, all materials, equipment,
chemicals, supplies, services, parts, and other miscellaneous items required for the
provision of the Services. Contract using terms and conditions approved by Owner
in advance. Utilize the CMMS and H T E system, as appropriate, in all stages of
procurement.
4. Accounts Payable. Ensure all vendor invoices and Site Personnel expense
reimbursement forms have supporting documents and enter them into accounting
system. Make timely payments for all invoices that are not directly paid by Owner.
5. Inventory Control. Implement a cost-effective inventory control system designed to
ensure that spare parts, materials, and supplies are properly stored and accounted for
and that adequate supplies are available at all times to support the provision of the
Services.
6. Personnel Matters.
i. In coordination with Home Office Personnel and in compliance with NAES
human resources policies and procedures, execute required human resources
processes and address employee matters as they arise.
ii. In coordination with the Home Office Personnel, acquire and retain qualified
Site Personnel to maintain the staffing levels and skill mix required for
successful long-term provision of the Services.
7. Arrange for janitorial, garbage pickup, landscape services, snow removal (if
needed), extermination services, and maintain all access roads, office buildings, and
other structures in good repair at all times.
8. Reports. Prepare and submit to Owner operation and maintenance service reports as
requested relative to performance, maintenance and repair status, Facility operating
data, and any other information reasonably requested by Owner.
9. Environmental Data and Reporting. Collect Facility environmental data, including
required air and water/waste water monitoring data and permit compliance
information, and prepare draft environmental reports for Owner review. Submit
reports to appropriate Governmental Authority. Obtain professional environmental
support for environmental reports that are new, complex, non-routine (such as state
or federal requests or event-triggered reports), or beyond the capabilities of current
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Exhibit B
Site Personnel, as necessary to satisfy permit and regulatory reporting requirements.
10. Environmental Plans. Implement permit or regulatory required environmental
plans, such as spill prevention plans, Stormwater Pollution Prevention Plans, CEMS
QA/QC plans, Greenhouse Gas Monitoring Plans or Accidental Release
Prevention/Risk Management Plans, as applicable. Obtain professional
environmental support for environmental plan development, modification, renewal
or implementation as necessary to satisfy permit and regulatory requirements.
11. Waste and Hazardous Materials. Manage hazardous materials and wastes on site in
accordance with applicable regulations. Coordinate waste disposal in accordance
with Agreement.
12. General Environmental Management. Review information, materials, programs and
tools provided by Home Office Personnel environmental group for applicability to
the site and implement, as applicable and required, requesting assistance as needed
to supplement Site Personnel experience and resources.
13. Security. Implement or arrange for implementation of security measures in
accordance with the Owner-approved Facility security plan.
14. Drawings/Manuals Maintenance. Maintain the Facility library and update Facility
manuals and vendor service manuals. Update (or arrange for updating) Facility
drawings to reflect changes to the as-built configuration. In addition to document
management, maintain physical Facility configuration control.
15. Community Relations. In coordination with the Owner, conduct a community
relations program to establish the Facility and its Site Personnel as “good citizens”
in the local community.
G. Training. Implement a continuing program of training designed to orient new Site
Personnel, refresh/cross-train existing Site Personnel, qualify/re-qualify Site Personnel, and
keep all Site Personnel aware of Owner-approved Facility safety requirements and
emergency procedures.
H. Assistance to Owner. Provide assistance to Owner, as reasonably requested with the
execution of Owner’s duties relative to operation of the Facility. This task includes such
activities as the preparation and coordination of warranty claims and Permit renewals,
interacting with Owner’s management and personnel, and interfacing with the local
community and authorities.
II. HOME OFFICE OPERATIONAL PERIOD SERVICES INCLUDED IN FEE
A. Monitoring of Regulatory Compliance
1. Safety
i. Monitoring regulatory developments in safety, and provision of periodic
updates to Site Personnel.
ii. Maintenance of safety statistics and communication of lessons learned.
iii. At least one annual NAES-initiated visit to the Facility to perform safety
assessment.
iv. Develop and make available to the Site Personnel standard tools, templates
and general safety guidance materials, such as training templates, guidance
on implementing programs and updated safety procedures.
2. Environmental
i. Develop and make available to the Site Personnel standard tools, templates
and general O&M guidance materials, such as management checklists for
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Exhibit B
federal programs, training templates for federal programs, and guidance on
implementing federal programs.
ii. Monitor regulatory developments in federal environmental law as it pertains
to power plant operations and compliance, and provide periodic updates to
Site Personnel.
iii. Conduct one annual NAES-initiated visit to the Facility to perform an
environmental program assessment, the scope of which is established by
NAES.
3. Reliability Compliance
i. Monitoring regulatory developments in reliability compliance, and provision
of periodic program updates and communications regarding these
compliance matters to Site Personnel.
B. Monitoring of Site Personnel and Facility Performance
1. Oversee Site Personnel training and qualification activities, by updating training
program as appropriate, overseeing its implementation, and coordinating for web-
based and other training mechanisms.
2. Quality assessment and management of Site Personnel performance and their
implementation of Facility programs.
3. Oversee program implementation by Site Personnel by implementing the assessment
manual in conjunction with the Plant Manager and by making NAES-initiated Site
visits.
4. Review reports prepared by Site Personnel.
5. Outage plan review and guidance.
6. Tracking of performance indicators and evaluating Facility performance against the
NAES fleet.
C. Human Resource Functions in Support of Site Personnel
1. Assist Site Personnel in employee management activities by performing the
following activities:
i. Recruiting candidates for employment and arranging interviews
ii. Preparing and extending offers of employment
iii. Administering of the pre-employment screening and relocation process
iv. Conducting Site Personnel employee orientation and benefits enrollment
v. Administering of pay and benefits policies and programs.
vi. Consulting regarding employee performance management, disciplinary
action and termination
vii. Participating in the Site Personnel complaint and problem resolution process
viii. Provision of responses to Site Personnel questions regarding human
resources
2. Developing, maintaining, and communicating human resource policies and
procedures.
3. Monitoring changes to employment regulations
D. Accounting, Procurement, and Insurance
1. Participate in annual Budget and Plan development process.
2. Perform payroll processing services, other than that performed by Site Personnel;
assistance to Site Personnel in usage of payroll software and responses to Site
Personnel payroll questions.
3. Site Personnel expense report processing
4. Review of NAES invoices for accuracy and validity
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Exhibit B
5. Facility participation in preferred vendor pricing initiative managed by Home Office
Personnel.
6. Provision of responses to Site Personnel questions regarding accounting (including
payroll and MAS support, if applicable), legal, CMMS, and procurement.
7. Administer worker’s compensation program; handle worker’s compensation claims.
8. Maintain and renew blanket NAES insurance policies as required under Section 9.1.
E. NAES Fleet Integration
1. Coordinate transmission of know-how/lessons learned among NAES facilities, via
email, webinars and regular conference calls among plant managers.
2. Development and coordination of O&M conferences, conference calls, and
webinars;
3. Maintenance of web-based NAES portal and incident and injury reporting program.
III. HOME OFFICE PERSONNEL SERVICES PERFORMED ON HOURLY RATE PLUS
EXPENSES BASIS
A. Advisable changes, updates or additions to Facility operation and maintenance manuals,
system descriptions, or drawings, including the following:
1. Safety consulting or audits of safety practices.
2. On-site outage support
3. On-site assistance for regulatory visits
4. Assistance with regulatory programs, such as VPP or STAR
5. On-site project safety support, requested by Owner
B. Input of Facility data into Facility information systems, including, but not limited to,
population and manipulation of CMMS data.
C. CMMS training
D. Non-routine human resources Home Office Personnel Services, including the following:
a. Negotiation and assumption of union labor contracts
b. Development and implementation of special benefit plans or arrangements,
including coordination with outside professional services
c. Labor arbitration case management
d. Union election activities and campaigns
e. Labor union consulting, bargaining and grievance procedures
f. Attendance at owner-requested Site Personnel transition meetings, development and
implementation of employee retention and severance plans, performance of Owner-
requested Site Personnel evaluations
E. Temporary fill-in for Site Personnel by Home Office Personnel
F. Obtain, maintain and renew insurance policies specific to the Facility or Site and required
of NAES under Section 9.1.
G. On-site Outage support
H. On-site Project Management support, as requested by Owner
I. Site Physical Inventory Support by Home Office Personnel
J. Legal Support to Facility operations necessitated by occurrences outside NAES’s control,
including, but not limited to, claims made against Owner in which NAES is not a party.
K. Environmental support for compiling and reviewing environmental reports and plans under
Appendix A, I (F)(9) and (10); customization and population of NAES standard tools and
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Exhibit B
templates; monitoring state environmental law and state regulatory tracking, analysis and
guidance; review, guidance and direct support on environmental projects and issues related
to operations; and general day-to-day compliance support.
L. Customized research and analysis
IV. NAES SERVICES PERFORMED AT NEGOTIATED RATES
A. Environmental consulting, auditing, permitting, developing customized training material or
delivering training, environmental plan development or modification (such as Spill
Prevention Control and Countermeasure Plans, Stormwater Pollution Prevention Plans or
Risk Management Plans), specialized Continuous Emissions Monitoring consulting, legacy
or pre-existing issues support or Owner business support such as due diligence, asset sale,
or strategic regulatory or permitting analysis.
B. NERC consulting, NERC program licensing, audit preparation, audit support, or functional
registration with NERC on behalf of the Facility.
C. Engineering or other support for plant emergencies, operational events, capital projects or
other Facility improvement initiatives.
D. Direct placement and temporary staffing services performed by NAES’s staffing services
division.
E. Debit Card Account management services
F. Maintenance services performed by NAES subsidiaries or turbine services division.
G. CMMS consulting, including development or modification of processes and products
outside of the CMMS features available before the Effective Date, including customization
of the user interface or program functionality; development of customized reporting or
customized integration solutions.
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APPENDIX B – PERFORMANCE ADJUSTMENT PROVISIONS
Exhibit B
City of Dover
Matrix for Calculating Section 7.7 Performance Adjustments
No Full
Factor Weight Measure Adjustment Adjustment Adjustment Methodology
less than 2% 10%
CU Calculation: CU={(FOU1+
Commercial EU1)*(17MW) + (FOU2+EU2)*(17MW)
35.00% Commercial Unavailability (CU)
Unavailabiity + FOU3+EU3)*(102MW) +
(FOU11+EU11)*(39MW)} / 8760 hours *
(175MW)
All tests The adjustment is weighted by size of
passed No tests passed the unit subject to the test.
Demonstrated PJM Dependable
Capacity 25.00% "Passed" means Plant Capabilities for
Capacity
all Dover units, Appendix C
98% 90%
Required Safety Training 98% 90% Equal weights
Complete
Safety Required NAES Housekeeping 98% 90%
15.00%
Performance Inspections 0 4
Required NAES Safety
Observations
Plant Manager meets with City
Operator keeps Owner Rep informed
Representative monthly and
Communications 5.00% Subjective Subjective monthly of plant issues
keeps Representative informed
Operator provides monthly updates in
of CIP budget changes
CIP budget changes
100.00%
Results that fall between No Adjustment and Full Adjustment will be calculated on a straight-line interpolation.
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Exhibit B
APPENDIX C - FACILITY DESCRIPTION AND SPECIFICATIONS
Thermal Energy Customer: NA
Public Utility: City of Dover Electric Utility
Gas Supplier: Chesapeake Utilities
Facility
Fuel Oil Site:
Supplier: Buttner
TBD Place, Dover, Delaware
Equipment: McKee Run Station Units 1 and 2 are Westinghouse
turbines/generators nameplate rated at 16 MW each supplied by
B&W boilers at 850 psi, 900 degree Fahrenheit boiler (1962),
scheduled for retirement on May 31, 2017; McKee Run Station
Unit 3 is a GE steam sealed D-1 configuration reheat unit with a
106.9 MW turbine generator supplied from a 1,800 psi, 1000
degree Fahrenheit boiler
(1975). All McKee Run units operate on #2 oil or natural gas.
VanSantRun
Plant Capabilities: McKee Unit 11
Unitsis 1a and
GE 2:
Frame
17 6
MWcombustion turbine
(summer & generator
winter) (to be
rated at 40 MW winter
retired by May 31, 2017; and 39 MW, and 46 MW winter.
fdddddddddired with #2 oil or natural gas (1991).
McKee Run Unit 3: 102 MW (summer & winter); VanSant Unit
11: 46 MW (summer and winter) in 2015 (to be corrected upon
completion testing and commissioning).
Points of Interconnection: Substation 1, 12.5 kV Bus number 1 (this is the 12.5 generator
bus for McKee Run Units 1 and 2); the 69 kV bushing
terminals of the generator step-up transformers for McKee
Run Unit 3 and VanSant Unit 11; the source side of 230 kV
motor operated disconnect switches AT1-H1 and AT2-H1.
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Exhibit B
APPENDIX D - NOTICES
To the Owner:
City Manager
15 Loockerman Plaza
Dover DE 19903
Fax: 302-736-7002
Telephone: 302-736-7005
With a copy to:
Director of Electric Utility
860 Buttner Place
Dover, DE 19904
Fax No.: 302-736-7081
Telephone: 302-736-7070
To NAES:
NAES Corporation
1180 NW Maple Street, Suite 200
Issaquah, Washington 98027
Attention: General Counsel
Fax No.: 425-270-6398
Telephone No: 425-961-4700
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Exhibit B
APPENDIX F – HOME OFFICE PERSONNEL RATES
The following hourly billing rates apply to Home Office Personnel time for Extra Work set forth in
Appendix A, Part III. These rates are valid through December 31, 2015. Rates for subsequent years will
be disclosed to Owner prior to becoming effective.
Extra Work Rate for
Home Office
POSITION
Personnel under
Section 7.2(x)
OPERATIONS
Sr. Vice President $ 341
Division Director $ 218
Director, Safety $ 187
Senior Proj. Mgr. $ 166
Project Mgr. II $ 149
Project Mgr. – Safety $ 149
Project Mgr. I $ 134
Project Engr. $ 122
TECHNICAL SERVICES
General Manager $ 228
Director, Environmental Services $ 187
Sr. Environmental Mgr. $ 166
Sr. Environmental Specialist $ 149
Environmental Specialist $ 134
Director, Engineering $ 187
Chief Engineer $ 180
Senior Engineer $ 163
Engineer II $ 149
Engineer I $ 134
CMMS Analyst $ 113
Sr. Operations Analyst $ 108
Operations Analyst $ 96
QA/QC
VP, QA $ 245
QA/QC Manager $ 146
QA/QC Consultant $ 160
F-1
Paj 52
Exhibit B
ACCOUNTING
Sr. Finance Manager $ 166
Senior Accountant/Int’l Accountant $ 110
Accountant $ 91
HUMAN RESOURCES
VP, HR $ 262
Sr, Manager/Global HR $ 187
HR Employee Relations Mgr. $ 166
HR Mgr. $ 149
HR Specialist $ 91
HR Representative $ 79
MISC. SUPPORT
Senior Business Development
Manager $ 192
Marketing/Proposal Manager $ 134
Sr. Marketing Engineer $ 113
IS Mgr/Business Application Mgr $ 149
Sr. IS Support $ 113
IS Support $ 79
Mktg Engineer/Support Specialist $ 96
Technical Support Specialist $ 96
Administrative Assistant $ 72
F-2