SA&T (revised 02-23-2018 to correct meeting date on Page 2)

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on April 27, 2015 at 4:00 p.m. with Chairman Hutchison presiding. Members present were Mr. Keller and Mr. Truax. Mr. Dixon and Mr. Perza were absent. Councilman Anderson (arrived at 4:10 p.m.) and Mayor Christiansen (departed at 4:15 p.m. and returned at 4:21 p.m.) were also present. AGENDA ADDITIONS/DELETIONS Mr. Hutchison advised members that, at the request of Mr. Ronald J. Brown, Jr., Item #1, Presentation - Cure Violence Health Approach, would be removed from the agenda. Mr. Keller moved for approval of the agenda, as amended, seconded by Mr. Truax and unanimously carried. Proposed Ordinance #2015-07 Amending Chapter 46 - Fire Prevention and Protection, Article IV - Public Occupancies, Section 46-162 - Sprinkler Requirements and Section 46-171 - Fire Alarm in Place of Assembly Mr. Timothy Mullaney, Fire Marshal, reviewed the proposed ordinance. He indicated that changes were proposed in Section 46-162, Sprinkler Requirements, to incorporate National Fire Protection Association (NFPA) 13 and other requirements regarding the location and type of fire department connections. He explained that including this information in the Code would make it easier to obtain this information from a single source. Mayor Christiansen stated that the Dover Fire Department currently uses a five (5) inch supply line and uses the building connections on all newly constructed buildings. Noting that some buildings have 2½-inch national standard connections, he inquired if replacing these connections would be required or if this would occur only if they are damaged. Responding, Mr. Mullaney stated that an upgrade would be required for new construction projects for greater than 50% renovations, when a fire alarm connection would have to be physically relocated because of construction, or if a sprinkler company informed him that there was a physical problem with the connection that prevented it from working. Mayor Christiansen questioned if the Dover Fire Department has the ability to hook up to 2½-inch connections. Responding, Mr. Mullaney stated that he was aware of only 30 locations using this type of connection since most buildings had upgraded. He indicated that this was not a problem because the necessary equipment is available on the trucks and only a little more time and pre- planning is required. Mr. Mullaney stated that he would not recommend requiring a City-wide upgrade since this could be a big project that some would be unable to afford. Mr. Mullaney advised members that the proposed change to Section 46-171, Fire Alarm in Place of Assembly, would address public mode audible requirements related to shunt trip relays/switches. He advised members that this is already established in NFPA 72, and this amendment would allow users to access this information through City Code. Mr. Mullaney stated that the requirement is that the power source used to amplify live music will shut down at the activation of a fire alarm system. Mr. Keller moved to recommend approval of Proposed Ordinance #2015-07, seconded by Mr. Truax and unanimously carried.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF APRIL 27, 2015 PAGE 2 Evaluation of Proposals - Ambulance Service Contract During the Safety Advisory and Transportation Committee meeting held on March 23, 2015, members considered the Evaluation of Proposals - Ambulance Service Contract and tabled the matter until the next meeting of the Safety Advisory and Transportation Committee. Mr. Scott Koenig, City Manager, referred to his memorandum dated April 22, 2015, regarding Evaluation of Proposals - Ambulance Service Contract, explaining that the attachments included answers to members’ questions that were submitted by PrimeCare Medical Transport, LLC, as well as additional information provided by PrimeCare Medical Transport, LLC and Heartline Ambulance Service, LLC. Mr. Koenig reminded members that three (3) proposals were received and that members had agreed that the proposal from Hart to Heart Transportation, LLC was not in compliance with the Request for Proposals (RFP), and the only proposals that complied were from PrimeCare and Heartline. He noted that Heartline was an entity that had yet to be created. Mr. Koenig informed members that, as requested during the Committee meeting of March 23, 2015, representation from PrimeCare was present. Mr. Koenig explained that the City had a longstanding contract with PrimeCare to deliver ambulance services. For a time, the City had received complaints from both Cheswold and Camden-Wyoming ambulance services for overflow responses that they were making into the City’s service area. He stated that, at that time, the City had two (2) options, one (1) of which was to pay PrimeCare for additional ambulance coverage. It was Mr. Koenig’s recollection that the cost would have been approximately $10,000 per month for PrimeCare to add another shift, and staff was unable to identify an eight (8) or 12-hour shift with consistent overflow numbers that would address all of the concerns. The second option was to make donations to Cheswold and Camden-Wyoming ambulance services to compensate them for the time and effort they were putting into service calls within the City’s service territory. The City issued donations in FY 13 and FY 14 to these ambulance providers for their calls inside the City service territory, which amounted to approximately $15,000 annually. In regard to the proposal received from Heartline in response to the current RFP, Mr. Koenig advised members that Heartline would be the creation of a private, for-profit company out of the existing Camden-Wyoming volunteer fire service and expressed his belief that the ambulance service that Camden-Wyoming currently provides is a component of their volunteer fire service. He stated that in the original RFP issued several years ago, responders were asked for five (5) years of operating experience as a for-profit company, since it was desired that companies demonstrate the ability to start a service and continue business operation for a five (5) year horizon. Mr. Koenig noted that typically the expectation is that if a business is going to fail, it will do so within the first five (5) years. He stated that if members wished to relax this requirement, they could recommend this to Council; however, it must be understood that there would be a transition period for this new service and they would have to purchase equipment, create schedules and service components, and hire staff. Mr. Koenig indicated that Mr. Chris Clough, Employee Supervisor and EMS

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF APRIL 27, 2015 PAGE 3 Administrator, Heartline Ambulance Service/Camden-Wyoming Fire Company, had indicated that they could have their service up and running comfortably by August 1, 2015. Mr. Koenig advised members that he had not changed his original recommendation to enter into a contract with PrimeCare Medical Transport, LLC in the amount of $230,000 to provide ambulance services for a three (3) year period, with a negotiated ending date of June 30, 2018. It was his belief that there was an option for two (2), one (1) year extensions without having to rebid. Responding to Mr. Hutchison, Mr. Koenig stated his belief that PrimeCare had been the City’s provider for approximately 11 years. Mr. Keller stated that there had been minimal complaints against PrimeCare, noting that there are always a few complaints with any service, and he expressed his preference for PrimeCare. Mr. Truax advised members that he had no issue with any of the providers or staff’s recommendation; however, he expressed concern regarding the process. He felt that the RFP did not ask some of the proper questions, noting that some of the questions were seven (7) to eight (8) years old, and suggested that it needed to be reviewed. Mr. Truax did not feel comfortable recommending a three (3) year contract with a two (2) year extension. He suggested that the agreement go forward with a recommendation for two (2) years and, within that two (2) year period, forming a Basic Life Support (BLS) Needs committee to determine exactly what is needed to deliver the best service to the constituency, every person in the City of Dover, and those passing through it who will use the ambulance service regardless of who is providing it. Mr. Truax reiterated that he would like to see a contract go forward with PrimeCare, based on staff’s recommendation; however, he was concerned about forwarding a recommendation for a five (5) year contract and not looking at the process. He felt that the process should be evaluated so that the provider is asked the appropriate questions regarding what the City wants rather than simply describing what they can provide. Mr. Truax advised members that there is no one on staff who can develop the proper questions for the City’s RFP. He suggested that someone could be hired to study this, or that this be done by members of a BLS committee made up of individuals with backgrounds in dispatch, field care, or hospital care. Mr. Hutchison stated that the proposal before members was for a three (3) year contract and reminded members that PrimeCare had already been providing this service for 11 years. He stated that Mr. Truax had made some valid points in regard to evaluating operations in the future, and Mr. Hutchison did not have a problem with working with the City Manager and staff to create an evaluation system. However, he did not feel that this was the issue before members tonight. Mr. Hutchison did not see the difference between supporting a two (2) year proposal versus a three (3) year proposal, noting that the City Manager and staff had clearly recommended a three (3) year proposal. Mr. Truax stated his belief that the process is tied into the overall bid package. He indicated that if the agreement were approved for three (3) years, there is no way to know that this matter would

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF APRIL 27, 2015 PAGE 4 be reviewed or that the agreement would work. He felt that it would be proper to make a motion in favor of a two (2) year agreement with a component that a BLS committee would be formed to review this matter. Mr. Truax stated that this was his opinion and each Committee member should develop their own opinion. Mr. Hutchison requested Mr. Koenig’s opinion on the concept of developing an evaluation system and establishing a board to address Mr. Truax’s concerns. Responding, Mr. Koenig stated that he had no concerns with appointing a future BLS committee. He advised members that he had already included a study related to police staffing, fire dispatch, and ambulance service in an FY 16 draft budget for Council’s consideration in a few weeks. Although this study currently did not include the fine details of BLS, he felt that this could be the starting point for discussing whether the City should pursue additional BLS services. Mr. Koenig stated that former Councilman Eugene Ruane had asked staff to create an annexation model, and much time was spent talking about the services that would be impacted by annexation and development, including police, fire, and streets. Ambulance calls were not discussed; however, Mr. Koenig noted that the 10-year trend of ambulance calls had crept up significantly, and the last three (3) years had leveled off. Mr. Truax questioned who would sit on that committee, how it would be formed, and whether it would be a subcommittee to the Safety Advisory and Transportation Committee. Responding, Mr. Hutchison stated that it could be made a priority to move forward with this matter and that the details could be worked out. Mr. Truax suggested that the Committee recommend a three (3) year agreement and that, in that three (3) year period, a BLS needs committee would be formed as a subcommittee to the Safety Advisory and Transportation Committee. This would place the intent for a review of this matter on the record and would allow enough time to review, study, and come up with a reasonable overview of BLS needs. In response to Mr. Hutchison regarding the recommended composition of the subcommittee, Mr. Truax suggested that it be made up representatives from dispatch; field care, including EMTs; and someone from hospital care, including a nurse or doctor, and stated that determining who would sit on the subcommittee would be part of the overall process. In response to Mr. Hutchison regarding whether this is being done elsewhere in Delaware, Mr. Truax stated that he was unsure. To his knowledge, there are only two (2) jurisdictions using private carriers for 911 transport, the City of Wilmington, which uses St. Francis, and the City of Dover. Mr. Koenig reminded members that the RFP was for a three (3) year contract with two (2), one (1) year extensions if the City so chooses. In response to Mr. Hutchison, Mr. Koenig confirmed that the City would continue to have the same agreement with the Camden-Wyoming and Cheswold fire services for reimbursement.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF APRIL 27, 2015 PAGE 5 Responding to Mr. Keller, Mr. Koenig confirmed that the questions previously asked by members were answered in PrimeCare’s letter of response. Mr. Koenig explained that some of the more detailed questions that Mr. Truax had identified were not in the RFP, either because they are new things or because they are service levels that Mr. Truax would like to see enacted. The RFP was to provide the current minimum level of service that is required. Mr. Keller moved to recommend authorizing the City Manager to enter into a contract with PrimeCare Medical Transport, LLC in the amount of $230,000 to provide ambulance services to the City of Dover for a three (3) year period, with a negotiated ending date of June 30, 2018, as recommended by staff. The motion was seconded by Mr. Truax and carried by a vote of two (2) yes (Keller and Hutchison) and one (1) no (Truax). Mr. Truax moved to recommend placing a discussion of the feasibility of creating a committee to study the Basic Life Safety (BLS) needs for the City of Dover on the agenda for the next Safety Advisory and Transportation Committee meeting, seconded by Mr. Keller and unanimously carried. Briefing on Delaware Department of Transportation (DelDOT) Projects Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that updates were requested from the Delaware Department of Transportation (DelDOT) for projects that were put forward as transportation priorities in regard to the Capital Transportation Plan (CTP). She provided updates on these projects, as follows: Garrison Oak Connector Road The Garrison Oak Connector Road was listed as one (1) of the top priorities for the City of Dover; however, no funding for design or construction is included in DelDOT's current CTP. It was Mrs. Townshend’s belief that the right-of-way was already in place. College Road Corridor Upgrades This project is not funded in the current Capital Transportation Plan. Construction of Sidewalks Within the Walk Zone of the New Dover High School Mrs. Townshend stated that DelDOT had indicated that the sidewalk project at this location is complete; however, she noted that members of both the Safety Advisory and Transportation Committee and the Dover/Kent County Metropolitan Planning Organization (MPO) had recognized that, although there are sidewalks on the north side of Route 8, there is a large gap on the south side. Quite a few students had been seen walking in the travel lane or shoulder in that area, or on residents’ grass, and the City and MPO were discussing this. Mrs. Townshend explained that a meeting had been scheduled regarding the Kenton Road project with the intent to have some of this sidewalk area included in an expanded scope for that project. She expressed her belief that sidewalk construction needs to be prioritized and funded, noting that she and Mr. Scott Koenig, City Manager, had also discussed this with the Secretary of Transportation. Route 8/Hazlettville Road Connector

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF APRIL 27, 2015 PAGE 6 Mrs. Townshend stated that the Route 8/Hazlettville Road connector is the road located at the west entrance of Dover High School. She advised members that there is currently no funding for this project in the CTP. US Route 13 Sidewalk Construction There is a small amount of funding in FY 19 for sidewalk design for a portion of US Route 13 from South Court Street to Loockerman Street. No other money is shown in the CTP. Crawford Carroll Avenue Extension Funding for preliminary engineering and design in FY 16 and FY 17 is included in the current CTP. Funding for right-of-way acquisition is shown in FY 19 and FY 20. There is no funding for construction in the current CTP. Mrs. Townshend advised members that Delaware State University (DSU) had acquired the former Sheraton Inn in this area, and currently the only way of travel between DSU and this new portion of the campus is on Route 13. She explained that from a pedestrian, bicycle, and vehicle standpoint this project has become more important in the network in that area. Kenton Road Corridor Upgrades Funding for preliminary engineering and design in FY 16 and FY 17 is shown in the current CTP; therefore, preliminary engineering was expected to begin after July 1, 2015. Mrs. Townshend stated that she would be attending a meeting to discuss the scope of the project in the next couple of weeks. Kings Highway/Route 13 Intersection Improvements This project is not listed in the current CTP. Loockerman Street/Forest Street Improvements (Roundabout) Mrs. Townshend stated that this project involves the construction of a roundabout in front of the Duncan Center in the area where the clock is currently located, noting that five (5) streets converge in that area. She stated her recollection that this project dates back to the West Side Redevelopment Plan that was done in 2001, stating that it was previously included in the CTP and then was shelved. Mrs. Townshend indicated that the project is included in the CTP for preliminary engineering and design in FY 17 and FY 18. Funding for right-of-way acquisition is shown in FY 19, with funding for construction shown in FY 20 and FY 21. Mrs. Townshend stated that staff had discussed looking at the ranking of this streetscape and safety project in connection with Downtown Development District investments. She indicated that this project has money associated with it; whereas, most of the other projects on the list do not. She felt that it is a doable project that ties in well with the Downtown Development District. Mayor Christiansen questioned where the Loockerman Street/Forest Street roundabout would be placed. Responding, Mr. Koenig stated that the concept drawings take the small triangle where the clock is presently located and carve out a small portion of the southeastern corner of the intersection where there is vacant land. He explained that this may impact some of the land to the north as a circular right-of-way is carved out. Mr. Koenig stated his recollection that there is a concept plan that shows that the roundabout can be constructed without removing any buildings, and it would be

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF APRIL 27, 2015 PAGE 7 located in the area of the Duncan Center and the George V. Massey Station. He advised members that the City owns a small piece of property on the other side of Jerusalem Way, formerly Slaughter Street. Mr. Koenig indicated that the roundabout would be tight but would fit. He explained that Loockerman Street would then extend out to Route 8 as a kind of parkway with a center median and landscaping. The proposed Lincoln Park Center/Clarence Street extension road project would be tied into the roundabout project, as well as the underground installation of all of the overhead utilities in that area, so there would be both transportation and aesthetic improvements to that component of Loockerman Street. In response to Mayor Christiansen, Mr. Koenig confirmed that this project would be part of the gateway into the City from the west. In response to Mr. Hutchison, Mr. Koenig agreed to make concept drawings of this project available to the members. Mr. Hutchison requested that this item be included on the agenda for the next meeting of the Safety Advisory and Transportation Committee. US Route 13 Service Road Corridor This project has no associated funding in the CTP. Transportation Improvement District Mrs. Townshend stated that this large project is not listed in the CTP; however, staff is meeting monthly with DelDOT in this regard. She advised that staff is working on obtaining numbers to model various growth scenarios which will allow the development of a fee formula based on building square footage, rather than each developer having to do a transportation study. Mrs. Townshend noted that the Transportation Improvement District identifies upgrades throughout the corridor area to be funded through fees received, which would be more efficient, fair, and a better use of funds. In response to Mr. Hutchison regarding the High-Intensity Activated Crosswalk Beacon (HAWK) signal near Dover High School, Mrs. Townshend stated that the signal was currently functioning and being used by students. She indicated that it would be a while before another study could be done to see if the intersection meets warrants for a full traffic light. She explained that the high school does not keep the east entrance open and that staff tried to articulate to the Capital School District that as long as there is no traffic going to that entrance, the location will never meet the warrants because counts are based on traffic coming from different points. Mrs. Townshend indicated that she had observed cars coming out of Heatherfield and speeding through the intersection when the pedestrians have the walk sign, which was concerning because they were taking advantage of the signal in a way that it was not intended. She stated the need to watch the intersection closely because, at this point, there was no indication from DelDOT that the signal would be changed. In response to Mr. Hutchison regarding the status of the West Dover Bypass, Mrs. Townshend stated that it is under construction and on schedule.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF APRIL 27, 2015 PAGE 8 In response to Mr. Keller regarding the construction of sidewalks in the walk zone of Dover High School, Mrs. Townshend stated that this project was third on the City’s list of transportation priorities. In regard to right-of-way acquisition, Mrs. Townshend stated it was unknown if there was enough right-of-way. She advised that this was not in DelDOT’s queue to look at because they consider this project to be complete since they are looking only at the north side of Route 8. Mrs. Townshend stated that she had been pushing this project hard through the MPO Technical Advisory Committee process, and Mr. Rich Vetter, Executive Director of the MPO, proposed the idea of tying this matter into the Kenton Road project so that it would be on DelDOT’s radar screen. Mrs. Townshend stated that there was some funding available for the Kenton Road project. Mr. Keller commented that he had seen kids walking in the road. Mrs. Townshend stated that most of these students are eligible for bus transportation but are present after school for activities or sports. She indicated that some districts have a late bus for kids involved in activities; however, the Capital School District does not. She felt that is a big problem that should be addressed before there is an injury. Mr. Truax moved for adjournment, seconded by Mr. Keller and unanimously carried. Meeting adjourned at 4:42 p.m. James L. Hutchison, Sr. Chairman JLH/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2015\04-27-2015 SA&T (revised 02-23-2018 to correct meeting date on Page 2).wpd