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ANNUAL COUNCIL MEETING AGENDA REVISED BY EXPANDING THE TITLE OF AGENDA ITEM #3 MAY 12, 2014 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE INVOCATION BY REVEREND THEODORE HENDERSON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN LYNN AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of April 28, 2014 2. Proclamations A. Community Action Month B. Public Works Week 3. Repealing, Rescinding, or Amending Resolution No. 2014-07 Appointing the Vice-Mayor as Mayor Until the Mayor's Position is Filled and Ratifying Action Already Taken 4. Election of Council President/Vice-Mayor 5. Proposed Resolution No. 2014-10 Appointing the Vice-Mayor as Mayor until the Mayor’s Position is Filled 6. Public Hearing/Final Reading of Proposed Ordinances Amending Appendix B - Zoning, Article 3 - District Regulations The First Reading of the proposed ordinances was accomplished during the Council meeting of March 24, 2014. Copies are available at the entrance of the Council Chambers. A. #2014-05 With Planning Commission Amendment #1 (PC#1) Amending Section 2 - General Residence Zones (RG-1 and RG-2), Subsection 2.4 - Conditional Uses B. #2014-06 With Planning Commission Amendment #1 (PC#1) Amending Section 17 - Shopping Center Development (Permitted Uses)

Council Agenda - May 12, 2014 Page 2 7. Authorization to Execute Settlement Agreements Related to Employee Grievances 8. State of the City Message * 9. Monthly Reports - March 2014 A. City Assessor’s Report B. City Manager’s Report C. City Planner’s Report D. Controller/Treasurer’s Budget Report E. Fire Chief’s Report F. Police Chief’s Report (February and March) * 10. Quarterly Review of Capital Investment Plan (CIP) (January, February, and March) 11. 2014/15 Staff Appointments - City Council A. City Assessor G. Assistant Treasurers B. Building Inspector H. Interim Fire Marshal C. City Clerk I. City Planner D. Assistant City Clerk J. City Solicitor E. Controller/Treasurer K. Deputy City Solicitor F. Assistant Finance Director 12. 2014/15 Committee Appointments - Council President A. Legislative, Finance, and Administration Committee B. Parks, Recreation, and Community Enhancement Committee C. Safety Advisory and Transportation Committee D. Utility Committee E. Compensation Commission F. Construction Code Appeals Committee G. Other Post-Employment Benefits (OPEB) Trust Fund Board H. Retirement Committee - General Employee Pension Plan I. Retirement Committee - Police Pension Plan 13. Miscellaneous Appointments - Council President A. Chamber of Commerce & Greater Dover Committee Liaison Members B. City/County Liaison Committee C. Kent County Tourism D. Central Delaware Economic Development Council (CDEDC) Liaison Member 14. Committee Appointments - Mayor A. Dover 4th of July Celebration Committee B. Dover Public Library Advisory Commission C. Downtown Dover Partnership Board of Directors D. Election Board E. Property Maintenance Board of Appeals F. Silver Lake Commission

Council Agenda - May 12, 2014 Page 3 * 15. Proposed Resolutions A. Resolution No. 2014-08 Approving the 2014 Community Development Block Grant Action Plan (Staff recommends adoption of the Resolution) B. Resolution No. 2014-09 Authorizing Signatures for Banking Services on Behalf of the City of Dover, Delaware - Controller/Treasurer and Assistant Treasurers (Staff recommends adoption of the Resolution) 16. Evaluation of Bids - VanSant Capacity Improvement Equipment Supply Procurement (Based upon the evaluation prepared by consultant, McHale Performance, the City Manager and Controller recommend awarding the contract to Mee Industries, Inc. for $294,435.00 for Option 2. NAES will perform the remaining work at a cost of $113,306, bringing the total cost of this portion of the project in at $407,741) 17. Evaluation of Proposals - Wellhead Redevelopment Program Contract (This item was deferred by City Council on April 28, 2014)(Staff recommends awarding a three (3) year agreement, with the City option of two (2), one (1) year extensions, for the Wellhead Redevelopment Multiyear Contract to A.C. Schultes of Delaware, Inc. as per the pricing included in the bid submittal) 18. Council Members’ Announcements /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2014\05-12-2014 ANNUAL-REVISED 2.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on April 28, 2014 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Anderson, Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Slavin, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Second Assistant Fire Chief Mark Hall, Deputy City Solicitor Pepper, and Mrs. McDowell. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Bonar declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one wishing to speak during the Open Forum. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda as presented, seconded by Mr. Hare and unanimously carried. Mr. Hare moved for approval of the consent agenda as presented, seconded by Mrs. Williams and carried by a unanimous roll call vote. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF APRIL 14, 2014 The Minutes of the Regular Council Meeting of April 14, 2014 were unanimously approved by motion of Mr. Hare, seconded by Mrs. Williams and bore the written approval of Mayor Carey. CORRESPONDENCE FROM MAYOR CARLETON E. CAREY, SR. Members received a letter from Mayor Carleton E. Carey, Sr., dated April 25, 2014, announcing his official resignation as Mayor of the City of Dover to be effective Monday, April 28, 2014 at 8:00 a.m., which was read into the record by Council President Bonar, as follows: “Dear Mrs. McDowell, After 22 years of service in city government (five years as a civilian on the Utility Committee, ten years on City Council, and almost seven years as Mayor of the City of Dover) I have decided it is time to retire. I would like to thank all the employees of the City of Dover for all the great work that they do every day. What they do for our citizens is very commendable and they should be recognized for all their hard work.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 2 It has been a pleasure, an honor and privilege to work with the men and women of the Dover Police Department. The Dover Police Department is #1 in the country as far as I am concerned. With all their outstanding work they do to protect the citizens. One of the greatest awards that they received is the Accreditation with Excellence A ward from the Commission on Accreditation for Law Enforcement Agencies (CALEA). This is the highest award that a Police Department can receive. The Dover Police Department is 1 of 35 agencies nationwide to receive this prestigious award. To all the committee members for the City of Dover, I thank you from the bottom of my heart for all that you have done volunteering to make this city a greater place for our families to live. To the citizens of Dover, it has been an honor to serve you over my last 22 years and I want to thank you for all the support that I have received over the years. With this letter, this is my official resignation as Mayor of the City of Dover. My last official day will be Monday, April 28, 2014 at 8:00 a.m. Sincerely, Carleton E. Carey, Sr. Mayor of the City of Dover” On behalf of the City Council, Council President Bonar indicated that the letter of resignation would be accepted with saddened hearts. He extended Mayor Carey good wishes in his retirement. PROPOSED RESOLUTION NO. 2014-07 - APPOINTMENT OF MAYOR AND COUNCIL PRESIDENT In accordance with Section 15 of the City Charter, since Mayor Carleton E. Carey, Sr. submitted his resignation as Mayor of the City of Dover, to be effective April 28, 2014, and the mayoral term of office will expire on May 11, 2015, members were provided proposed Resolution No. 2014-07, for the appointment of Mayor and Council President for their consideration. Mrs. Traci McDowell, City Clerk, read Proposed Resolution No. 2014-07 - Appointment of Mayor and Council President into the record. Mr. Hutchison moved for adoption of Resolution No. 2014-07, seconded by Mr. Dixon. Noting the close proximity of the Annual Meeting scheduled for May 12, 2014, when the Council President would be elected by members of City Council, Mr. Anderson noted the provision in the Resolution for an Acting Mayor. He questioned if there should be a delay in consideration of the adoption of the Resolution until after the Annual Meeting.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 3 Responding, Deputy City Solicitor Pepper stated that this would be the decision of City Council. He explained that there would be a benefit to delaying the action until after the Annual Meeting; however, he noted that the City Charter does not envision having a vacancy in the office of the Mayor, even if it is just for two (2) weeks. Since the Charter does require the election of a Council President during the Annual Meeting, Mr. Anderson questioned if the Resolution would become null and void after two (2) weeks and if it would need to be reaffirmed after the Annual Meeting. He felt that delaying action on the Proposed Resolution until after the Annual Meeting would eliminate any possible questions or conflicts. Responding, Deputy City Solicitor explained that by adoption of the Proposed Resolution, Council President Bonar would serve as Mayor until such time that a new Mayor is elected and sworn into office. He indicated that whether this action is taken now or in two (2) weeks is a decision for City Council. In response to Mr. Anderson’s concerns regarding the committee appointments typically made by the Council President at the Annual Meeting, Deputy City Solicitor Pepper reminded members that there had been a longstanding precedent, which had been repeated multiple times, for the Council President appointments to be delayed for at least one (1) meeting. As such, he assured members that those appointments could be delayed, as well as the selection of the Council President, until this unusual interim period concluded with the election of a Mayor. Mr. Hare questioned the possibility of delaying the Annual Meeting until such time as a new Mayor is sworn into office or making the Resolution effective until the Annual Council Meeting. He indicated that if a new Council President were elected at the Annual Meeting, adoption of a new Resolution would be required. Responding to Mr. Slavin, Deputy City Solicitor Pepper indicated that although the City Charter specifies the date for the Annual Meeting, members would not be prohibited from delaying certain considerations that are scheduled for that meeting, particularly in light of these highly unusual circumstances. Council President Bonar indicated that if the Proposed Resolution were adopted, as Mayor, he would not be voting during the Annual Meeting. For informational purposes, he advised members that in discussing these matters with Mrs. Williams, they had both agreed that the membership of the Council Committees would remain until the 2015 Annual Meeting. In response to Mrs. Williams, Deputy City Solicitor Pepper indicated that Councilman Bonar could not be elected as Council President at the Annual Meeting since, with the adoption of the Proposed Resolution, he would not then be a member of City Council; however, he felt that members could defer the election of a Council President until such time that a new Mayor is elected and sworn into Office. Mr. Perza suggested that members take action regarding the Proposed Resolution at this time, and in two (2) weeks, during the Annual Meeting, if members wish to take additional action, this could be considered at that time.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 4 On a call for the question by Mr. Perza, Council, by a roll call vote of eight (8) yes (Dixon, Lynn, Perza, Slavin, Williams, Hare, Hutchison, and Bonar), and one (1) no (Anderson), adopted Resolution No. 2014-07, as follows: A RESOLUTION APPOINTING THE VICE-MAYOR AS MAYOR UNTIL THE MAYOR’S POSITION IS FILLED WHEREAS, Mayor Carleton E. Carey, Sr. whose term expires May 11, 2015, submitted his resignation as Mayor of the City of Dover effective April 28, 2014; and WHEREAS, in accordance with Sec. 13 of the Charter, a special election to fill the vacancy is required no sooner than thirty (30) days from the date of vacancy and no later than (60) days after the date of vacancy; and WHEREAS, in accordance with the provisions of Sec. 15 of the Charter, the Mayor’s absence will be extended, in which case Council shall pass a resolution appointing the Vice-Mayor as Mayor until the Mayor’s position is filled in accordance with Sec. 13, which resolution shall provide that the Vice-Mayor shall have the right to approve council action in accordance with Sec.10 hereof, in which case the Vice-Mayor shall lose his/her vote as Council person until further action is taken by Council. NOW THEREFORE IT BE RESOLVED by Council of the City of Dover and in Council, met: 1. Council President and Vice-Mayor David L. Bonar shall serve as Mayor until the Mayor’s position is filled, in accordance with the provisions of Sec. 13 of the Charter, due to the extended absence and resignation of Mayor Carleton E. Carey, Sr. and during this period of time David L. Bonar, acting as Mayor, shall have the right to approve or disapprove Council action in accordance with the provision of Sec. 10 of the Charter, in which case he shall lose his right to vote as Councilperson until further action is taken by Council. Upon the election and installation of a new Mayor, Vice-Mayor David L. Bonar shall return to his position as Vice-Mayor and shall regain his vote as Councilperson. 2. In accordance with Sec. 9 of the Charter, Beverly C. Williams, the senior member of Council, in terms of length of service, shall assume the duties of Council President and is hereby appointed as acting Vice Mayor and Council President. ADOPTED: APRIL 28, 2014 Councilman Bonar relinquished his seat as Council President to serve as Mayor, and Council President Williams presided during the remainder of the meeting. PROPOSED TRIBUTE - NO. 2014-02 - MILLARD F. BIDDLE Mrs. Traci McDowell, City Clerk, read a proposed Tribute expressing sympathy and condolences upon the passing of Millard F. Biddle.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 5 By motion of Mr. Hare, seconded by Mr. Lynn, Council unanimously adopted Tribute No. 2014-02, as follows: A TRIBUTE EXPRESSING SYMPATHY AND CONDOLENCES UPON THE PASSING OF MILLARD F. BIDDLE: WHEREAS, the Mayor and Council of the City of Dover have been greatly saddened by the death of Millard F. Biddle, former Councilman and businessman in the City, who passed away on March 31, 2014; and WHEREAS, Millard F. Biddle served as Councilman of the First District from February 9, 1953 to February 11, 1957 and, during his tenure as Councilman, heard tax assessment appeals; served on the Building Commission, Hearing Committee, Fire Committee, Tree Commission, and Election Board; and dedicated his time and attention to the important functions of the City, helping to resolve the complex problems encountered; and WHEREAS, Millard F. Biddle lived a long and productive professional life in Dover, beginning his career delivering milk via horse and buggy for local dairies, subsequently selling insurance for Prudential Insurance; owning and operating Biddle’s Market in the downtown Dover area; being employed as a salesman for Delaware Candy and Tobacco Company; and serving as a property assessor for Kent County for 20 years; and WHEREAS, Millard F. Biddle contributed greatly to the Dover community by supporting his wife, Hattye Mae Biddle, who co-founded, co-owned and directed The Little School; dedicated his time and energy to volunteer work, including service on the leadership board of People’s Church of Dover and as a tour guide at the Johnson Victrola Museum; and was an enthusiastic promoter of Delaware tourism; and the City of Dover has sustained a great loss in the death of Millard F. Biddle. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council extend their deepest sympathy and condolences to the family and friends of Millard F. Biddle, and hope that they will be consoled by the memories of his exemplary life and commendable achievements. BE IT FURTHER RESOLVED that the Mayor and Council direct the City Clerk to place this Tribute in the permanent records of the City of Dover in recognition of the many contributions graciously given to the community by former Councilman Millard F. Biddle. ADOPTED: APRIL 28, 2014 Mayor Bonar presented the Tribute to Mrs. Nancy Jo Lambertson (daughter of Millard F. Biddle). He stated that a City of Dover flag would be presented by the Dover Police Department Honor Guard during Mr. Biddle’s memorial service. Mrs. Lambertson noted that many of her father’s family and friends were present in appreciation of the Tribute. She stated that her father, if present, would have been distributing either a Dover or Delaware pin, which he did often due to his love of the City and State in which he resided.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 6 PUBLIC HEARING - VIOLATION OF THE DANGEROUS BUILDING ORDINANCE - 39 NORTH NEW STREET - ERIN L. COOPER During their Regular Meeting of April 14, 2014, members deferred the public hearing and consideration of a violation of the Dangerous Building Ordinance at 39 North New Street, owned by Erin L. Cooper. At that time, members were advised that staff had received a request from the property owner to defer the public hearing because she was unable to attend the meeting that evening. She had also indicated that she was in the process of securing bids from various contractors to demolish the structure or to re-occupy it as an improved structure. Due to a conflict of interest, Mr. Lynn requested to be disqualified from the consideration of this matter. Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that the property consisted of a two (2) story wood-framed, single-family home. She advised members that there were numerous code violations found during a housing inspection that occurred on August 14, 2012 and that, to date, none of the code violations had been brought into compliance. On April 9, 2013, she stated that a fire occurred within the home, causing fire damage and additional code violations. As such, the home was condemned as unfit for human occupancy. Since then, the home had been registered as a vacant building. Currently the structure was still unoccupied, with no active utility services and in a serious state of disrepair. Mrs. Townshend provided a chronological history and presentation on the conditions of the house located at 39 North New Street (Exhibit #1). Mrs. Townshend noted that Riggs Builders had submitted plans for the demolition of the structure on April 25, 2014, with a start date of June 4, 2014; however, they had subcontracted for the asbestos abatement. Once the final paperwork is received regarding the asbestos abatement, she stated that the demolition permit could be issued. Mrs. Townshend advised members that staff had been in contact with the owner and that she was aware that this matter was being considered at this time. She stated that although the property owner was moving forward with the demolition of the structure, it is often Council’s action on these types of violations that keeps the owners moving forward. Staff recommended that City Council: 1) declare this building and all accessory structures on this property dangerous; 2) order the property demolished by June 4, 2014 by the owner or equity owner at their own risk; 3) order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council; and 4) order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. Mrs. Townshend noted that the action form included in Council’s packet requested that the property be demolished by May 28, 2014 which was incorrect, explaining that this date should be June 4, 2014, as indicated in the presentation provided to members. Council President Williams declared the public hearing open. There being no one present wishing to speak during the public hearing, Council President Williams declared the public hearing closed.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 7 Mr. Hare moved that the structure located at 39 North New Street be declared a dangerous building and subject to demolition, as recommended by staff. The motion was seconded by Mr. Hutchison and carried by a unanimous roll call vote (Lynn abstaining). PUBLIC HEARING - VIOLATION OF THE DANGEROUS BUILDING ORDINANCE - 12 NORTH NEW STREET - EH POOLED INVESTMENTS, LP A public hearing was duly advertised for this time and place to consider a violation of the Dangerous Building Ordinance at 12 North New Street, owned by EH Pooled Investments, LP. Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that the property consisted of a two (2) story wood-framed, single-family home. She advised members that the structure was registered as a vacant building on November 5, 2012 and on April 12, 2013, a fire occurred within the home, causing fire damage and numerous code violations. As such, the home was condemned as unfit for human occupancy and boarded. Currently, the structure was still unoccupied, with no active utility services and in a serious state of disrepair. Mrs. Townshend provided a chronological history and presentation on the conditions of the house located at 12 North New Street (Exhibit #2). Mrs. Townshend noted that, currently, only $42,000 remained in the City’s budget for demolitions; however, she felt confident that there would be enough funds to cover any costs involved, particularly since the demolition and associated costs at 39 North New Street, as previously discussed, were being assumed by the owner. Mrs. Townshend advised members that, during the previous week, she spoke with an individual who indicated that they had a contract to purchase the property. She stated that this individual was provided a list of the outstanding charges against the property. In addition, Mrs. Townshend stated that this property was once a single-family home that was converted to a two (2) family structure, which is no longer permitted. She noted that if any renovation were done to the property, restoration to a single-family use would be required. Mrs. Townshend assured members that the individual interested in its purchase was made aware of this and also of their ability to go before the Board of Adjustment for further consideration. She was not aware if this information had an effect on this individual’s interest in purchasing the property. Staff recommended that City Council: 1) declare this building and all accessory structures on this property dangerous; 2) order the property to be repaired or demolished by May 28, 2014 by the owner or equity owner at their own risk; 3) order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council; 4) order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. Council President Williams declared the public hearing open. There being no one present wishing to speak during the public hearing, Council President Williams declared the public hearing closed.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 8 Mr. Hutchison moved that the structure located at 12 North New Street be declared a dangerous building and subject to demolition, as recommended by staff. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. SETTING OF DATES FOR SPECIAL ELECTION In accordance with Section 13 of the City Charter, a Special Election must be held to fill the vacancy created by the resignation of Mayor Carleton E. Carey, Sr., since the vacancy created is in excess of six (6) months in duration. This position is for the Mayor's seat with a term that expires May 11, 2015. The following dates were submitted for Council consideration and approval relative to the Special Election: Date of Election - Tuesday, June 17, 2014 The earliest the election can be held is May 29, 2014 and the latest it can be held is June 27, 2014. Filing Petitions - April 29, 2014 through May 20, 2014 at 4:30 p.m. This time frame allows four (4) weeks for filing of petitions and almost four (4) weeks for campaigning and absentee voting. Voter Registration Close - June 3, 2014 Voter registration (for the Special Election) shall close on June 3, 2014. The State will continue to accept voter registration applications during this time. Oath of Office - Special City Council Meeting of June 25, 2014 June 25, 2014 is the soonest that the Oath of Office can be administered. Members were advised that the Elk's Lodge had been contacted and had tentatively reserved their facility as the polling place for the Special Election. Newspaper notices for the filing petition dates had been prepared so that they could be advertised immediately following the Council’s approval of the dates. Mr. Hutchison expressed the importance for those interested in running for the Office of the Mayor to understand that this is a full-time position and that the duties and responsibilities include oversight of the Police Department. He noted that on May 12, 2014, the Legislative, Finance, and Administration Committee would be reviewing the Mayor’s duties and responsibilities as they relate to the Police Department and the possibility of this Department becoming the responsibility of the City Manager. He felt it was important for anyone who has an interest in running to be made aware that there may be a change in the Mayor’s duties and responsibilities. Mr. Hare moved for approval of the proposed dates, as recommended by staff, seconded by Mr. Dixon and unanimously carried.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 9 DOVER HUMAN RELATIONS COMMISSION (DHRC) REPORT - MARCH 25, 2014 The Dover Human Relations Commission (DHRC) met on March 25, 2014. Introduction of New Members Mrs. Traci McDowell, City Clerk, requested that members perform self-introductions. Mrs. Lynne Sadusky stated that she has been a resident of Dover for most of her life (since third grade), works as a substitute teacher, and has spent most of the previous 20 years raising her seven (7) children. She noted that she has served as a volunteer at the James T. Vaughn Correctional Center for close to seven (7) years and in the school system, which has provided her insight regarding the needs of the community. Mr. Theodore Henderson informed members that he served in the military for 25 years, arriving in Dover in July 1995. He also indicated that he was the current pastor of Dover Christian Church, that he has three (3) grown children and has been married for 37 years. Ms. Jane Hicks stated that she is a retired coach from Delaware State University and is currently the administrative assistant for men and women’s basketball, volleyball, and soccer at the University. She also indicated that she is the former director of a national sports program for disadvantaged and low-income families in the community. She noted that she is a wife, mother of two (2), and has one (1) grandson. Mr. Kenneth Roach advised members that he has lived in Delaware his entire life, apart from four (4) years away while attending college. He indicated that he has worked with children at the Boys and Girls Club at Simon Circle since the age of 14. When he returned from Bowie State University he obtained a job at Brenford Residential Treatment Center and moved into the field of child protective services with the Division of Family Services, where he served for five (5) years. Mr. Roach stated that he was currently employed at Booker T. Washington Elementary School as a family crisis therapist and volunteers with many organizations, including Delta Sigma Theta Sorority, Inc. He also performs community service for his fraternity, Phi Beta Sigma Fraternity, Inc. He expressed his love for the City of Dover, his community, and for children. Ms. Courtney Stewart explained that she moved to Dover in 2000 to attend Wesley College, where she obtained Bachelor’s and Master’s degrees. Following graduation, she began working for the Department of Natural Resources and Environmental Control (DNREC) and held a number of positions within the State of Delaware. She currently works for the General Assembly in the Controller General’s Office. She also teaches classes at the Dover Young Men’s Christian Association (YMCA) and is active in the YMCA “Girls on the Run” program for girls aged eight (8) to 11,

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 10 which teaches self-confidence and life lessons while incorporating a running component in the program. She noted that she was also an adjunct instructor for Wilmington University. Mr. James McGiffin advised members that he formerly served for almost five (5) years as a member of City Council representing the Third District. He stated that he is a lawyer and has worked for the Community Legal Aid Society for most of his career and performed most of that work in Dover. He has worked in Dover since 1987 and lived in the City since 1988. Mr. Eugene Ruane stated that he grew up in Baltimore and moved to Dover in 1972. He is married and the father of three (3) grown children. He was an employee of the State of Delaware government for approximately 20 years before retiring and then served on City Council for ten years, representing the Second District. He resides in the Crossgates area. Mr. Cecil Wilson stated that he had lived in Dover since graduating from Delaware State College in 1963 and had been active in the community under the auspices of the National Association for the Advancement of Colored People (NAACP). He is a former teacher, principal, associate principal, and adjunct professor at Wilmington University and Delaware State University. He explained that the NAACP had been responsible for bringing the City into a “more representative” status and he was very proud of this and stated his pleasure at being involved with the DHRC. On behalf of the Mayor and Council, Mrs. McDowell thanked all members for volunteering to serve. Election of Commission Chair Mrs. McDowell explained that the Chair of the DHRC would work closely with City Clerk’s Office staff to set meeting agendas, monitor follow-up actions, and conduct meetings in an orderly fashion. Mr. McGiffin stated that he had observed Mr. Wilson for a long period of time and was aware of some of his accomplishments in the City. He expressed his opinion that Mr. Wilson was a very impressive individual with a tremendous set of skills and knowledge. The Commission voted unanimously to elected Mr. Wilson as Chair of the DHRC. Mr. Henderson expressed his feeling that Mr. McGiffin was very eloquent, wise, and experienced and felt that the diversity provided by having Mr. Wilson and Mr. McGiffin working together would be “human relations personified.” The Commission voted unanimously to elected Mr. McGiffin as Vice Chair of the DHRC.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 11 Overview of Commission Purpose, Powers, and Duties Ms. Denise Devine, Assistant City Clerk, advised members that the City Clerk’s Office was excited to work with members to help fulfill the purpose of the Dover Human Relations Commission (DHRC). She reminded members that regulations for the Human Relations Commission are addressed in Chapter 58 - Human Relations, of the Dover Code and reviewed a presentation entitled, “Human Relations Commission - Overview of Commission Purpose, Powers, and Duties - March 25, 2014. Referring to the powers and duties of the DHRC, Section 58-36 (1) - Recommendations of the Dover Code, Ms. Devine noted that recommendations are essential for the Commission to function. Since the Commission serves as an advisory board to City Council and makes recommendations for action to Council, communication with members of council is imperative. She noted that Section 58-33 (I) - Reports states that the Commission shall report to City Council on a quarterly basis regarding its affairs, and to accomplish this, following each Commission meeting, the meeting minutes would be scheduled for consideration by Council. With regard to Section 58-36 (4) - Complaints, Ms. Devine noted that the City Clerk’s Office maintains a log of all complaints received in order to determine whether each complaint is within the jurisdiction of the Commission, corresponds with the complainant, and ensures that each complaint is resolved. She advised members that any complaints received by a commissioner should be forwarded to the City Clerk’s Office. Referencing Section 58-36 (7) - Other Functions, Ms. Devine indicated that the Commission shall do all other acts and deeds necessary and proper to carry out and effectively accomplish the objections, functions and service contemplated by the provisions of Chapter 58 - Human Relations, Article II. Human Relations Commission. However; the Commission’s functions are limited by Section 58-33 (e), which states that the Commission shall not involve itself in activities or functions already assigned by law or decree to other governmental bodies. Ms. Devine cited an example that occurred in 2013 when the DHRC received a complaint alleging unfair housing practices against the Dover Housing Authority and Colonial Investment Public Housing Program. Since this type of complaint falls under the jurisdiction of the Delaware State Human Relations Commission, Delaware Department of Justice Consumer Protection Unit, and the U.S. Department of Housing and Urban Development, the complaint was forwarded to these agencies and the Commission was unable to discuss the matter. Ms. Devine noted that all meetings shall be held at City Hall and in accordance with the Laws of Delaware regarding the Freedom of Information Act (FOIA) and City of Dover procedures. The Commission will distribute its agendas and minutes through the City Clerk's Office. She stated that the City Clerk’s Office would work with the

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 12 Commission Chair to develop future meeting agendas, but encouraged all members to feel free to contact the Clerk’s Office with any recommendations for agenda items. Ms. Devine noted that meeting agendas, packets, and minutes are made available on the City’s website, that members would receive an email each time they are posted, and that Human Relations Commissions agendas and packets would also be mailed to members prior to each meeting. Ms. Devine explained that all proceedings of the Commission must take place in accordance with FOIA and that FOIA's intent is to ensure that all public business is conducted openly and publicly and to ensure transparency; therefore, all meetings of the Commission must be properly publicized. All meeting agendas must be posted on the City's website at least seven (7) days in advance of the meeting unless an emergency meeting is necessary for the immediate preservation of the public peace, health, or safety. She cautioned members that FOIA dictates that all meetings of the Commission are to be held publicly, which means that a quorum of members should not gather unless they are attending a meeting that has been properly publicized. Ms. Devine informed members that FOIA also prohibits “serial meetings,” which is when a majority of members develop a collective agreement on an action item through direct personal communication, either by telephone, intermediaries, email, or other technology, etc. She advised members that a public meeting with a quorum in attendance is the only arena for making commission decisions. To help avoid serial meetings, Ms. Devine stated that members would be blind copied on all DHRC email correspondence from the City of Dover. She stressed the importance of complying with all FOIA regulations. Ms. Devine indicated that, in addition to quarterly reports, the Commission shall provide an annual report of its accomplishments and a summary of its recommendations to the Mayor and City Council and that the annual report is typically presented to City Council during the month of January each year. She suggested that members review Chapter 58 - Human Relations, Article II. Human Relations Commission of the Dover Code and contact the City Clerk’s Office with any related questions. Mr. Wilson requested a copy of the information reviewed by Ms. Devine. Recission of By-Laws Ms. Denise Devine, Assistant City Clerk, advised members that the Dover Human Relations Commission (DHRC) had been regulated in the past by both its by-laws (adopted on September 6, 2002 and amended December 15, 2004) and Chapter 58 of the Dover Code, which establishes and regulates the purpose, organization, power, and duties, etc. of the Human Relations Commission. She noted that differences between Chapter 58 and the by-laws had led to miscommunication in the past.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 13 Ms. Devine stated that Chapter 58 does not require the creation of by-laws; therefore, in an effort to improve communication and provide one (1) set of regulations, staff recommended rescission of the by-laws. Ms. Devine explained that if DHRC members wished to incorporate any of the content of the by-laws into the Code, staff could assist in preparing a proposed ordinance for consideration by the Legislative, Finance, and Administration Committee and City Council. Mr. Wilson suggested that members review the various subcommittees of the DHRC and think about their own expertise when considering committee service. Mr. Ruane noted that staff suggested “starting all over” by considering how many committees there would be and what their mode of operation would be. He stated that the by-laws had been in place for ten years and suggested that some of the areas may be redundant. He indicated that one (1) suggestion was to rescind the current by-laws, which would provide members the option to create their own by-laws. Mr. Wilson noted that the members currently serving on the DHRC were serving as district representatives; therefore, he felt that it would be appropriate to start over with new by-laws and also to review the DHRC intake form. Mr. McGiffin questioned if the DHRC had the authority to create new by-laws if the current by-laws were rescinded. Responding, Mrs. McDowell stated that she did not believe that there would be anything to prohibit creation of new by-laws. Mr. McGiffin expressed his understanding that the Commission did not have the express authority to create by-laws but that it was implied that the DHRC could create a mode of operating by by-laws. Mrs. McDowell stated that she could obtain a legal opinion on this matter, if members so desired. Mr. McGiffin stated that he did not wish to rescind the by-laws only to discover the DHRC would be stuck operating strictly by the terms of the Code without the ability to “flesh out” other things that they must do. Mrs. McDowell stated that she could do obtain an opinion the following day, if members so desired. She stated that she did receive a legal opinion stating that there was nothing prohibiting members from rescinding the existing by-laws. It was her recollection that previous members of the DHRC did not come forward and ask permission to create the current by-laws. Mr. McGiffin moved to rescind the by-laws of the DHRC, seconded by Mr. Ruane.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 14 Mr. Henderson stated that he felt uncomfortable getting rid of the by-laws as he had not yet read them. He inquired if staff wanted the by-laws rescinded because Chapter 58 provided all the mandate that was needed. Responding, Ms. Devine confirmed that staff’s recommendation was to rescind the by-laws since Chapter 58 provided all the mandate that was needed and having two (2) sets of rules had caused confusion in the past. She noted that staff typically referred to the Code and that changes had been made to the by-laws without staff’s knowledge. It was staff’s desire to ensure that the DHRC, staff, and the public were working with the same set of rules and regulations. Mr. Henderson inquired about the origin of the by-laws. In response, Mr. Ruane explained that Council established the DHRC by ordinance and, as it evolved over a number of years, the DHRC developed its own by-laws. He felt that by-laws would provide essential guidance for the operation of the organization; however, he stressed the importance of not including anything in the by-laws that would contradict the ordinance. He felt that the idea of starting over would allow the DHRC to develop a set of by-laws that everyone could be happy with, including staff, legal advisors, and City Council. After reading the by-laws, it was his impression that they included very detailed prescriptions on how to do business and he was unsure if the DHRC would continue to operate in the same way. He referenced the provisions regarding a large number of committees, noting that there were now only nine (9) members versus the previous number of 21, and that they would be meeting quarterly; therefore, he believed that fewer committees would be needed. Mr. McGiffin stated that, to some degree, the Code functions as by-laws and lays out the kinds of things that by-laws address, although by-laws frequently address additional items. He felt that the existing by-laws went far beyond Code provisions. He felt that the Code provided a basis to begin, and he suggested that if members felt that additional rules were needed at some point, they could be developed at that time. He stated his concurrence with Mr. Ruane that it may be appropriate to “start from scratch.” Mr. Roach concurred, noting that the Commission previously had 21 members and that this number had been reduced. He expressed his desire to start the Commission fresh and go in a new direction to fulfill the duty of the Commission. He felt that it would not be appropriate to use the old by-laws. The Commission voted unanimously to rescinded the existing by-laws of the DHRC. Scheduling of Future Meeting Dates for 2014 In regard to the scheduling of future meetings, Mr. Wilson stated that after going through all of the material, he felt that it would be necessary to hold additional meetings between the quarterly meetings to consider reorganizing in order to over forward.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 15 Members discussed their preferences in regard to the schedule for future quarterly meeting dates. Mrs. McDowell indicated that the Council Chambers was available on Tuesday evenings, and suggested that members consider scheduling the quarterly meetings for July, October, and January, which would provide an opportunity for members to review the DHRC Annual Report in January prior to submission to City Council. The Commission voted unanimously to schedule the quarterly meetings for the fourth Tuesday in July, October, and January (July 22, 2014; October 28, 2014, and January 27, 2015) at 4:30 p.m. Mr. Wilson allowed members the opportunity to express additional comments. Mr. Henderson expressed a desire to attend meetings “with both ears open and [his] mouth shut” and learn as much as he could. Mr. Roach congratulated Mr. Wilson and Mr. McGiffin upon being elected Chair and Vice Chair, respectively, and expressed appreciation for their taking on these responsibilities. Ms. Stewart stated that she looked forward to working with the DHRC to help make the City of Dover better. Mr. McGiffin expressed his feeling that the first job of the Commission was to “figure out what is going on” and indicated that he was looking forward to this. Mr. Ruane stated that he had made some inquiries in the community since he was contacted to consider serving on the DHRC and got the impression that “we were doing pretty good.” He expressed his opinion that Dover had done a good job in promoting diversity and community relations and that he felt optimistic. He indicated that he was curious about each member’s feelings about the state of the City in terms of community relations. Mr. Ruane stated that it would be beneficial to get to know one another better across cross-cultural, religious divides and expressed the need to reach out and ask other groups what they thought the DHRC should do. He noted that the DHRC was created in a moment of tension and expressed his belief that the City had moved beyond that time to a moment of opportunity today. Mr. Wilson concurred with Mr. Ruane’s comments. He indicated that the DHRC members should start with their respective Council district representatives, who should be attuned to the needs of all people, and noted that neighborhood watches, neighborhood organizations, and people in general could also provide input. Mr. Wilson stated that once committees were formulated and members decide what

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 16 they want to give to the commission as commissioners, the DHRC could move forward. He noted that issues connected with race, employment, those who are re-entering society after imprisonment, and the homeless situation were affecting Dover and the entire nation. Mr. Wilson thanked members for electing him Chair. Councilman Lynn stated that he had been involved in the process of reforming the DHRC and stated his pride in looking around the room and seeing the faces present. He felt that the members were a “fantastic cast of characters” and indicated that he could not wait to see what members will bring to the table. Councilman Dixon also expressed his excitement and gratitude regarding the service of the new members and asked members to contact him if he could be of any assistance. By consent agenda, Mr. Hare moved for acceptance of the DHRC Report, seconded by Mrs. Williams and carried by a unanimous roll call vote. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - APRIL 14, 2014 The Parks, Recreation, and Community Enhancement Committee met on April 14, 2014 with Chairman Dixon presiding. Proposed Ordinance #2014-08 - Amending Appendix B - Zoning - Article 3 - District Regulations - Section 10 - Institutional and Office Zone (IO); Section 11 - Neighborhood Commercial Zone (C-1); Section 12 - Limited Commercial Zone (C-1A); Section 13 - Central Commercial Zone (C-2); Section 14 - Limited Central Commercial Zone (C-2A); Section 15 - Service Commercial Zone (C-3); Section 16 - Highway Commercial Zone (C-4); Section 26 - Commercial/Professional Office Development District (C-PO); Article 4 - Zoning Bulk and Parking Regulations; Article 10 - Planning Commission; and Article 12 - Definitions Mrs. Dawn Melson-Williams, Principal Planner, explained that she was presenting this item in the absence of Mrs. Ann Marie Townshend, Director of Planning and Community Development. She advised members that Mrs. Townshend had been attending meetings with representatives of the business and real estate communities, convened by the Central Delaware Chamber of Commerce (CDCC), since late 2012 to review the commercial, office, and industrial zones in the City in an effort to simplify the zones, create more generalized use categories, provide more flexibility in site design by adjusting bulk standards, and make the zones more business friendly. Mrs. Melson-Williams indicated that, as a result of this effort, Proposed Ordinance #2014-08 reflected proposed changes to Article 3 - District Regulations, Article 4 - Zoning Bulk and Parking Regulations, Article 10- Planning Commission, and Article 12- Definitions of the Zoning Ordinance. Mrs. Melson-Williams

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 17 explained that Article 3 - District Regulations, provided descriptions of each zoning district and informed members that the proposed amendments would affect eight (8) districts. She noted that Article 10 - Planning Commission, was a procedural section of the Zoning Ordinance dealing with the processes of applications that come under review by the Planning Commission. Mrs. Melson-Williams advised members that the proposed changes to Article 10 would increase the thresholds for projects that require Planning Commission review and that Planning Commission review would be required for building additions of more than 15% of the floor area. She also indicated that additional definitions were proposed for incorporation in Article 12 - Definitions. Staff recommended adoption of Proposed Ordinance #2014-08. Mrs. Melson-Williams noted that she had not been involved in the process of drafting the ordinance and, therefore, suggested that the Committee may wish to consider deferring the matter until Mrs. Townshend was available to answer additional questions. Mr. Hutchison questioned whether the proposed amendments had been completely reviewed by staff. Responding, Mrs. Melson-Williams indicated that Mrs. Townshend had worked on the amendments with the City Clerk’s Office and that it was her understanding that the City Solicitor had given the amendments a cursory review. Mrs. Melson-Williams advised members that the CDCC and members of the Kent County Association of Realtors were part of the working group involved in reviewing the Code with Mrs. Townshend and helped create the proposed amendments. Mrs. Melson-Williams explained that she was not in attendance at the meetings of the working group; therefore, she was not certain who was present during those meetings. In response to Mr. Hutchison regarding the purpose of the proposed changes, Mrs. Melson-Williams advised members that the amendments were designed to make the code easier to understand, clarify items that may have been outdated in terms of language, and include some changes to the processes that were intended to benefit the business and commercial entities in the City in regard to development and redevelopment of properties in downtown Dover and City-wide. Responding to Mr. Dixon regarding possible effects of the proposed ordinance on liquor stores, Mrs. Melson-Williams stated that if the proposed amendments were adopted, existing businesses would be “grandfathered” and would be permitted to remain even if they did not fit the criteria of the new zoning. However, if such businesses were to cease operations for a period of one (1) year, they could not be re-established if they did not meet the new criteria. In response to Mr. Dixon’s concerns regarding drugs and alcohol, particularly liquor stores, in the vicinity of schools and churches, Mrs. Melson-Williams indicated that the Neighborhood Commercial Zone (C-1) prohibits the establishment of liquor stores in these areas.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 18 In response to Mr. Perza regarding the outreach efforts that had been made to inform the community about the proposed ordinance, Mrs. Melson-Williams stated that she was not certain to what extent outreach had been extended to the general business community, but it was her belief that Mrs. Townshend gave a presentation about the amendments to the downtown merchants. Mrs. Melson-Williams also mentioned that information had been distributed by the CDCC and other members of the working group, but was unsure to what degree. She reminded members that in order for the text amendments to be adopted, they would be subject to public hearings before the Planning Commission and City Council and that publication of a legal notice in the newspaper was required, although a direct mailing to property owners was not. Noting that some of the proposed changes to simplify the code, broaden the requirements for additions, and bring the language up to date appeared to be beneficial, Mr. Perza expressed his opinion that the proposed ordinance needed additional clarification and corrections to the language before bringing it before Council. In reference to public hearings, Mr. Perza expressed his feeling that when changes are made that pertain to residential areas, citizens tend to express more concerns than commercial property owners. He felt that before bringing the ordinance before Council and the public, the language should be easier to understand. As an example, Mr. Perza noted that Article 10 - Planning Commission, Section 2 - Site Development plan approval, Subsection 2.11(a) - Planning Commission Site Plan Review could be improved. Responding, Mrs. Melson-Williams suggested dividing Section 2.11(a) into two (2) statements, one (1) applying to new structures and another to building additions. Responding to Mr. Perza regarding the process by which the ordinance was developed, Mrs. Melson-Williams advised members that the changes were tracked by City staff as a result of the discussions of the working group, noting that the proposed ordinance was a result of several drafts. She noted that in some cases entire sections were re-written while other sections were only edited. Mr. Phil McGinnis, McGinnis Commercial Real Estate Company, 555 Loockerman Street, advised members that he was a member of the working group, along with Ms. Judy Diogo, President, CDCC; Mr. Tom Burns, Burns and Ellis Realty; Mr. Conny Malmberg, Young, Malmberg and Howard; Mr. John Paradee, Prickett, Jones and Elliott; Mr. Bob MacLeish, Lighthouse Construction; Mr. Keith Cooker, Landmark Engineering; and Mr. Scott Kidner, CS Kidner Associates. Mr. McGinnis stated that a few other individuals participated as well, which provided a good mix of knowledgeable business people who were familiar with the Code. Mr. McGinnis stated that Mrs. Townshend initiated the meeting process and that the group went through the Code word for word, page by page, working to make the language more current and applicable to the needs of the City in terms of permitted uses and classifying things more generally to remove the need for interpretation. In terms of the building expansion issue, Mr. McGinnis shared his view that the larger employers

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 19 in Dover who want to expand should not be required to come before the Planning Commission for changes that are minor in comparison to their vast size. He also stated that the proposed amendments were intended to incorporate smart growth concepts into the Zoning Ordinance, such as adding residential uses in some of the commercial districts, especially the neighborhood districts, so that people could live and work in the same general vicinity. Responding to Mr. Hutchison’s inquiry as to whether the properties could be converted from residences to apartments under the proposed changes, Mr. McGinnis stated that the residential districts were not reviewed; therefore, he was not certain whether homes could be converted from single-family residential to multi-family residential under the new ordinance, although he noted that there were a number of other districts where that was permitted. Mr. McGinnis stated that a meeting with the Downtown Dover Partnership (DDP) to discuss the ordinance was discussed but was unsure when that meeting would occur. He explained that the proposed changes were fairly technical and would likely seem transparent to the typical business person; therefore, it did not seem to be a high priority that every business owner attend a meeting to examine the ordinance. Mr. McGinnis advised members that Ms. Diogo had been advertising the proposed changes through the CDCC to make the community aware. In response to Mr. Perza’s concerns regarding the possible perception of smaller business owners that the changes were being made to benefit big businesses, Mr. McGinnis stated that the working group made vigorous efforts to make it easier for people to open up small businesses. He noted that the changes would eliminate the requirement for business owners to wait sixty (60) or ninety (90) days to go through a public hearing for conditional use approval. Responding to Mr. Perza regarding the process for finalizing the ordinance, Mrs. Melson-Williams advised members that the Committee could exercise its option to refer the item back to staff to make the noted changes, clean up the language and bring it back to the Committee to make a recommendation to Council, or the Committee could move it forward to Council by way of the Committee Report at the time of the First Reading and cite the suggested changes as part of the recommendation to Council. The Committee recommended that Proposed Ordinance #2014-08 be referred back to staff for a final read through to make recommended changes and clarify language, and returned to the Parks, Recreation, and Community Enhancement Committee on May 12, 2014. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 20 By consent agenda, Mr. Hare moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mrs. Williams and carried by a unanimous roll call vote. UTILITY COMMITTEE REPORT - APRIL 14, 2014 The Utility Committee met on April 14, 2014 with Councilman Perza presiding in the absence of Chairwoman Williams. Proposed Amendments to the Retail Customer Demand Response Program Mr. Scott Koenig, City Manager, informed members that he was contacted by Mr. Scott Lynch, Energy Services Manager, Delaware Municipal Electric Corporation, Inc. (DEMEC) regarding the City’s Demand Response Program (DRP). Mr. Lynch requested the City to clarify whether or not energy efficiency was included in the City’s DRP. Mr. Koenig indicated that, in recent months, there had been renewed interest in adding energy efficiency to the DRP, and DEMEC and the City supported this concept. Mr. Koenig stated that Mr. Kirk Betts, Betts & Holt, LLP., the City’s power supply attorney, suggested the incorporation of language that makes it clear that energy efficiency is a component of the DRP. Mr. Koenig stated that staff supported this change, as it was believed that this would help in the long-term management of the City’s load. Based on Mr. Betts’ opinion, staff recommended that the second paragraph of the portion of the City of Dover Rates & Tariffs that applies to Retail Customer Demand Response be amended to read as follows: Dover or its authorized designee may allow a Customer to bid DR into PJM’s ancillary services market for energy imbalance, energy efficiency, spinning reserves, supplemental reserves, reactive power and voltage control, or regulation and frequency response ancillary services, subject to the same terms and conditions. Responding to Mr. Perza regarding potential fiscal detriment to the City if the amendment were adopted, Mr. Koenig stated that there would be no direct detriment. He indicated that if less energy were used, the City would sell less energy; however, the intent was for the system to be more efficient, which would be a better use of power in the long run. In response to Mr. Perza regarding the need for countersignatures if the amendment were approved by Council, Mr. Koenig stated that signatures would not be necessary. He explained that the City would merely change the tariff and send the amended tariff to DEMEC, which would provide clear direction going forward. The Committee recommended that the second paragraph of the City of Dover Rates & Tariffs - Retail Customer Demand Response be amended, as recommended by staff.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 21 By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote. TEA/NAES Report (February) The TEA/NAES Monthly Report for February 2014 was provided to members to enable them to monitor electric sales and revenues received, which will provide a better understanding of any fluctuations that occur and allow the opportunity to make improvements if deemed necessary. In reviewing the Executive Summary on Page 1 of the report, Mr. Scott Koenig, City Manager, noted that the graph entitled “Power Supply Costs FY2013-14” tracked power supply costs and reflected that January and February were very expensive months for the City. He noted that the cost for energy alone was $64.95/MWh versus a budgeted energy cost of $49.42 per hour. Mr. Koenig stated that the City had been tracking high, explaining that costs had exceeded the amounts anticipated in the budget and that staff was working diligently to get those items under control going forward. Referring to the Variance Report on Page 10, he noted that the budgeted cost of services for February 2014 was $65.35 per MWh, and the actual cost was $77.84 per MWh. The Year to Date (YTD) Variance Report on Page 12 showed that actual costs for power supply were running approximately $10.5M above anticipated cost. Mr. Koenig advised members that electric revenues were approximately $5M higher to date this fiscal year; therefore, some of this cost is offset. He noted a deficit of approximately $6.7M for the total utilities cost and assured members that staff was working to bring these costs under control. Mr. Koenig informed members that, from a budgetary standpoint, staff was having to transfer additional funds from the rate stabilization reserve to balance the cost of energy and that this would be reflected in the revised budgets that he and Mrs. Donna Mitchell, Controller/Treasurer, would be bringing forward for consideration. He indicated that staff was hopeful that these costs would become controlled over the next few months. Mr. Koenig stated that it appeared that the high reactive services charges that the City experienced earlier this year were now more in control, but the February overall costs “hit the City hard.” Referring to the Supply Variance on Page 2 of the report, Mr. Blakeman questioned the reason for the large difference between budgeted and actual figures for Solar Energy Cost ($/MWh), noting that there should be no fuel cost associated with solar power. He reminded members that the City had purchased less solar power than was budgeted. Responding, Mr. Koenig stated his belief that The Energy Authority (TEA) had not received a final copy of information related to the solar cost and that updated costs were not included in this forecast. He noted that the contract with LS Power in regard to solar energy was very specific on the escalators going forward; therefore, the only real difference that should be reflected is whether the City sold more or less power than the budgeted amount.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 22 Mrs. Mitchell explained that the annual escalator was not included in the budget for FY14 but would be included in the revised budget. The Committee recommended acceptance of the report. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote. Garrison Oak Technical Park Project Updates Mr. Scott Koenig, City Manager, provided the following updates: City Infrastructure Mr. Koenig stated that Mr. Jason Lyon, Water/Wastewater Manager, had been working with contractors to line up project starting dates and several coordination meetings had been held. Staff was anticipating earthmoving and stormwater construction to begin within the next few weeks. Mr. Koenig noted that the subaqueous land permits for the crossing of the tax ditch had all been submitted and reviewed and a meeting was scheduled with Becker Morgan Group for April 15, 2014 to review the results, so it was expected that permits would be completed shortly. He stated that obtaining permits was the final component necessary before construction. Calpine Energy Center Mr. Koenig stated that the Calpine project was progressing. He explained that there had been an issue regarding the construction road back to the energy block; however, as of April 14, 2014, the final authorization had been signed to allow for Calpine’s contractor to maintain this road at their expense with the necessary waivers in place to do so. It was expected that this work would begin shortly. Mr. Koenig noted that the Garrison Energy Center was on track and weekly coordination meetings were being held on Monday mornings to identify any outstanding items. He stated that Delmarva Power and Light (DP&L) was beginning work on clearing the alignment from the Garrison Energy Center back to the 230kV tie; therefore, associated tree cutting and earthwork may have started or would shortly. Mr. Koenig believed that the City had all of the necessary easements for the alignments for the radial line, as well as the lay-down areas and cross-access issues associated with DP&L for the industrial park. Mr. Koenig advised members that it was believed that the land transfer of Lot 12 to Uzin Utz was very near completion and that construction was anticipated to begin later in April or early in May. He stated that all of the projects were tracking to match up with the dates provided and staff was hopeful and expectant that all infrastructure would be complete by the end of calendar year 2014, with the possible exception of the final coat of paving. He indicated that the operation of the energy block was slated for June of 2015, with testing of the facility to occur in early 2015.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 23 Mr. Blakeman questioned if the transmission line would extend across and up or out of the back side of the plant. Responding, Mr. Koenig stated that it would extend out the back way, south to Lot 6 and then east; it would not come all the way down White Oak Road until past the Harmon Farm. Dover Sun Park Mr. Koenig reviewed information regarding the Electric Revenue Fund, FY 14 - White Oak Solar Park Incremental Cost, noting that the fiscal year-to-date (YTD) incremental Sun Park cost was $173,582. He explained that this was the amount of extra money paid by the City for the power coming from the solar block; however, this was necessary to meet the City’s renewable energy requirements. Mr. Blakeman inquired if any problems had been expressed by LS Power in regard to the effects of construction at the site on their solar panels, Mr. Koenig stated that a lot of concern had been expressed previously; however, he had not heard anything recently from LS Power. It was his belief that the period had passed when the largest amount of dust was being generated at the site and that LS Power was able to work out compensation for those inconveniences. By consent agenda, Mr. Hare moved for acceptance of the Utility Committee Report, seconded by Mrs. Williams and carried by a unanimous roll call vote. QUARTERLY REVENUE REPORT Members were provided the Revenue Report as of March 2014. By consent agenda, Mr. Hare moved for acceptance of the Quarterly Revenue Report as of March 2014, seconded by Mrs. Williams and carried by a unanimous roll call vote. SEMI-ANNUAL INSPECTION BY CITY MANAGER - ROBBINS HOSE COMPANY In accordance with Section 46-43 of the City Code, the City Manager, Mr. Scott Koenig, met with the Fire Chief to discuss fire company issues. Mr. Koenig submitted a memorandum outlining the items discussed and noted that the Robbins Hose Company continued to provide an outstanding level of service to the City of Dover and the unincorporated areas of the fire district. By consent agenda, Mr. Hare moved for acceptance of the report of the Semi-Annual Robbins Hose Company Inspection, as submitted by the City Manager, seconded by Mrs. Williams and carried by a unanimous roll call vote. EVALUATION OF PROPOSALS - WELLHEAD REDEVELOPMENT PROGRAM CONTRACT Mr. Scott Koenig, City Manager, reminded members that the Department of Public Works maintains multi-year contracts with potential contractors to ensure adherence to the bidding rules. These contracts are priced as a “time, equipment, and material” contract and may exceed $25,000 annually. He explained that the contract will provide for the rehabilitation and repair of twenty (20) production

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 24 wells in an effort to maintain operations and/or increase the yield of each well as it relates to the permitted allocation. The recommended contractor will perform flow testing of each well and provide a report detailing testing results as well as recommendations. Upon reviewing information provided by the contractor, the City of Dover will plan for and/or schedule further repairs as needed based upon the prices provided. Mr. Koenig advised members that a Request for Proposal (RFP) was advertised according to the City purchasing policy and that only one (1) contractor submitted a qualified proposal, A.C. Schultes of Delaware, Inc. He assured members that the proposals were evaluated using the following criteria: demonstrated experience with similar projects including a history of achieving highest and best results among its peers; cost; previous projects in the City of Dover; and availability to perform duties. Staff reviewed the proposal from A.C. Schultes and concluded that the pricing was fair and the proposal was complete. The proposal submitted by A.C. Schultes of Delaware, Inc included a 10% annual escalation. Details, including pricing, regarding the proposal submitted by A.C. Schultes of Delaware, Inc. were provided to members for their review. Staff recommended awarding a three (3) year agreement, with the City option of two (2), one (1) year extensions, for the Wellhead Redevelopment Multi-Year Contract to A.C. Schultes of Delaware, Inc., as per the pricing included in the bid proposal. Responding to Mr. Slavin, Mr. Koenig stated that he was not aware of any other City contract where the contractor had included a 10% escalator. He noted that the escalator is for time and labor only and not materials. In response to Mr. Perza, Mr. Koenig stated that Council could grant a one (1) year contract to be rebid next year; however, he stated that this was specialty work and, unfortunately, there are not many contractors that perform the work required, explaining that in previous years, there were three (3) or four (4) in the area and that now there is only one (1) such contractor. Mr. Lynn moved to approve staff’s recommendation, specifically contingent upon their waiver of the 10% escalator, seconded by Mr. Perza. Mr. Hare indicated that he would understand a 3%-4% escalator; however, he felt that 10% was high. After much discussion, Mr. Koenig suggested that members defer action to allow him the opportunity to discuss the concerns of members with the contractor to determine if they would be willing to eliminate or change the annual escalator. Mr. Lynn moved to defer action on the consideration of the Wellhead Redevelopment Program Contract, seconded by Mr. Perza and unanimously carried.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 25 AUTHORIZATION TO EXTEND RECYCLING CONTRACT - INLAND WASTE SOLUTIONS, LLC (INLAND SERVICE CORPORATION) Mr. Scott Koenig, City Manager, advised members that the City of Dover currently utilizes Inland Waste Solutions, LLC (Inland Service Corporation) as the City’s recycling service provider to complement the City’s in house menu of sanitation services. Overall the company had provided quality service over the past four (4) years, with particular improvement due to management and operational changes over the past year in particular. He stated staff’s understanding that the provider was willing to extend current prices for the next three (3) years as they were recently awarded the sanitation services contract with Kent County. Staff recommended granting a three (3) year contract extension to Inland Waste Solutions, Inc. to provide recycling services at the current rate of $1.21 per unit. Responding to Mr. Anderson, Mr. Koenig explained that the County had a combined rate (they do not separate out the recycling services) and, as such, the County’s rate was not attainable. Mr. Anderson moved for approval of staff’s recommendation, seconded by Mr. Dixon and carried by a unanimous roll call vote. PROPOSED RESOLUTION NO. 2014-05 OPPOSING HOUSE BILL 230 (THE “MODEL FAMILY FINANCIAL PROTECTION ACT”) Members were provided Proposed Resolution No. 2014-05 which opposed House Bill 230 (the “Model Family Financial Protection Act”) for their review and consideration. Deputy City Solicitor Pepper indicated his concern that certain provisions of House Bill 230, as written, would seriously impact the City’s ability to collect property taxes and other lienable items. He stated that the threat of an involuntary sale of property to collect the debt would be withdrawn and that the only involuntary sale of a property would be a mortgage foreclosure. He did not feel that House Bill 230 would be in the best interest of any local governments within the State. Deputy Solicitor Pepper advised members that the City took 58 properties into the monition process this year, since they were two (2) or more years delinquent in property taxes, and only ten (10) of those properties were being taken to sale (noting that this sale was scheduled for the following day). He indicated that this equated to the City having a very high rate of collection and that this rate of collection would drop precipitously if the City did not have the ability to use the monition method to collect City property taxes, water, sewer, trash, and other similar lienable items. In response to Mr. Anderson, Deputy City Solicitor Pepper stated that when a monition is filed, in accordance with the Dover Code, $110 is added to the account to cover the necessary filing fee and preparation of the monition pleadings. He stated that if the writ states that the Sheriff will sell it, an additional $250 is added to the account pursuant to the Dover Code. Mr. Lynn felt that rather than submitting general opposition to the entire legislation, the City should oppose its application to municipal governments. He explained that he supported House Bill 230 and that it was critical for consumer protection from financial or business entities that unilaterally change contracts in mid-stream. The Bill would mandate that contracts involving financial services

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 26 be in writing; prohibit forum selection clauses; prohibit collection of consumer debt by any party not in possession of the actual, original contract; give consumers an opportunity to settle debts; and provide for the protection of the debtor and their family. As a result, Mr. Lynn stated that he would be opposed to proposed Resolution No. 2014-05 opposing House Bill 230 since it was broad opposition by Council to the entire legislation; however, he would support an opposition of House Bill 230 in its application to municipal governments. Mr. Lynn moved for adoption of Resolution No. 2014-05, opposing only those sections of House Bill 230 relative to municipal governments, and with particularity that City Council does not oppose House Bill 230 in its entirety, only those applications which are adverse to municipal governments. The motion was seconded by Mr. Anderson. Responding to Mr. Perza, Deputy City Solicitor Pepper stated that the proposed Resolution includes the City’s objection to House Bill 230 due to the monition method of sale, which is authorized in accordance with Delaware Code, Title 9, Chapter 87, Subchapter II. He explained that the proposed Resolution opposed the Bill as introduced and sought to have an amendment to exempt municipal governments. At the request of Council President Williams, Deputy City Solicitor Pepper explained that a monition sale is a method by which taxes, primarily, as well as other items that are added to the tax bill, can be collected in an expeditious form. It is somewhat a summary proceeding similar to a mortgage foreclosure whereby there are very limited defenses, noting that payment was the only defense that he was aware of. In response to Mr. Perza, Mr. Lynn explained that his amendment was to specifically state that the City did not oppose the legislation with a “broad brush,” but rather opposed it only insofar as its application to municipal government. He expressed his opinion that the proposed Resolution did not include this opposition specifically. Without objection, Mr. Anderson read that portion of the proposed Resolution with which there was concern, as follows: “Now, Therefore, Be it Resolved that the Mayor and Council of the City of Dover stand in opposition to House Bill 230 as introduced” and stated that the City’s concern was only with the one (1) section of House Bill 230. He explained that the issue was to ensure that someone lobbying in regard to the legislation could not “cherry pick” it and indicate that City Council opposed the legislation as a whole. It was his opinion that the amendment would allow for more clarity. On a call for the question by Mr. Slavin, Council, by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Slavin, Hare, Hutchison, and Williams) and one (1) no (Perza), adopted Resolution No. 2014-05, as amended to oppose only those sections of House Bill 230 relative to municipal governments, and with particularity that City Council does not oppose House Bill 230 in its entirety, only those applications which are adverse to municipal governments, as follows:

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 27 A RESOLUTION OPPOSING PORTIONS OF HOUSE BILL 230, WHICH WOULD AMEND TITLE 6 OF THE DELAWARE CODE BY INSERTING CHAPTER 24D - FAMILY FINANCIAL PROTECTION ACT WHEREAS, on January 23, 2014, House Bill 230, referred to by title as the "Model Family Financial Protection Act," was introduced in the Delaware House of Representatives and assigned to the House Economic Development/Banking/Insurance/Commerce Committee for review and recommendation; and WHEREAS, this broadly-written and complex legislation may be intended to achieve valid and worthy goals of protecting consumers from unreasonable and wanton acts by creditors and collection agencies that result in financial burdens and hardships; however, certain provisions of House Bill 230, as written, may disrupt and/or prevent legitimate, reasonable, and well established debt collection processes; and WHEREAS, Delaware Code, Title 9, Chapter 87, Subchapter II, in conjunction with the Charter of the City of Dover, establishes a monition method of sale to reasonably and equitably collect delinquent property taxes owed to the City of Dover, upon which the City Government depends to cover significant costs associated with the provision of general government services; and WHEREAS, the Mayor and Council of the City of Dover believe that House Bill 230, if enacted as written, may threaten, disrupt, or otherwise prevent the City Government from pursuing the collection of monies owed to the City of Dover. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the City of Dover do not oppose House Bill 230 in its entirety but stand in opposition to those applications of House Bill 230, as introduced, which are adverse to municipal governments. BE IT FURTHER RESOLVED that the Mayor and Council of the City of Dover respectfully request that any further consideration of House Bill 230 by the General Assembly include an Amendment that would have the effect of exempting municipal governments from any effects of the legislation. ADOPTED: APRIL 28, 2014 LETTER OF SUPPORT FOR SENATE BILL 191 - DOWNTOWN DEVELOPMENT DISTRICTS ACT Members were provided a proposed letter of support for Senate Bill 191, the Downtown Development Districts Act. Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that a part of Governor Markell’s State of the State Address this past winter talked about a downtown development district proposal he planned to put forward, which had now been introduced as Senate Bill 191. She explained that the legislation would establish a program for designating downtown development districts competitively selected at the State level. In the first round, which will occur shortly after July 2014, there will be one (1) downtown

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 28 development district in each county, with subsequent additions. The Governor’s budget also provides for $7M that would be spent in these downtown development districts, which would consist of public dollars that would match up to 20% of a project. Mrs. Townshend stated that the Governor’s Office had requested that the City of Dover support the proposed legislation and noted that the Senate’s Community Affairs Committee would be holding a hearing on Wednesday, April 30, 2014. She indicated that the Governor’s Office wanted the letter of support to share with the General Assembly as it goes through the process. Responding to Mr. Perza, Mrs. Townshend stated no knowledge regarding the source of the $7M funding; however, it was her understanding that there was no direct correlation with the gas tax, since those funds were specifically for transportation projects. Mr. Perza relayed his concern that members of City Council might inadvertently be part of a tax increase at a different level beyond the City’s control and be held responsible by supporting the legislation. Responding, Mrs. Townshend explained that the legislation itself creates the downtown development district program and designation process, which has no costs associated, and that the budget would include the costs. She assured members that the funding was not a part of Senate Bill 191 and that the funding would be provided through the State’s budget. Mr. Slavin noted that grants had been identified in the legislation as an incentive, including the use of historic district preservation tax credits which are already authorized for a 10-year period; therefore, these funds were already budgeted. Mr. Lynn moved for approval of staff’s recommendation to send the letter of support for Senate Bill 191 - Downtown Development Districts Act, seconded by Mr. Hare. In reviewing the legislation, Mr. Anderson indicated his concerns with the future funding, explaining his understanding that a block of funds had been earmarked which was currently being considered for allocation rather than a tax increase; however, there was no knowledge of how future monies would be obtained. Although he had concerns, he felt that the City should support the legislation for receipt of the funds that were currently available, particularly since the legislation, as currently written, did not create any future obligation. Mr. Perza relayed his concern that the legislation would be used as leverage to support a property tax increase; therefore, he did not feel that City Council should support the legislation. Mr. Hare stated his opinion that the legislation would prove to be beneficial to the City, to be provided to local businesses and for local projects to develop the downtown areas throughout the State. The motion to approve of staff's recommendation to send the letter of support for Senate Bill 191 - Downtown Development Districts Act was carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Slavin, Hare, Hutchison, and Williams) and one (1) no (Perza).

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 29 INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS (IBEW) LABOR CONTRACT TENTATIVE AGREEMENT Mr. Glenn Mandalas, Baird Mandalas Brockstedt, LLC, advised members that he served as the lead negotiator on behalf of the City of Dover for the labor agreement with the International Brotherhood of Electrical Workers (IBEW). He noted that the IBEW Contract expired June 30, 2013 and that they had been working on an agreement through negotiations, mediation, and arbitration. The primary goal for the City had been to change the trajectory of the City’s long-term liabilities and post-employment benefits. He stated that the contract being presented to members for their consideration seeks to meet these primary goals, and highlighted some of the objectives included in the contract, as follows: a four (4) year agreement with no wage increase in the first year of the contract; in the second year of the contract, there will be a 3.25% general wage increase, and in the last two (2) years, there will be a 3% wage increase in each year; a 15% healthcare contribution paid by current, active employees and new employees hired on or after July 1, 2014 will be contributing at 20%; in retirement, for healthcare, current employees will maintain the status quo; however, new hires will contribute 20% towards healthcare premiums in retirement. He stated that there are many other less significant elements to the contract that were provided to members during the executive session held earlier in the evening. Mr. Mandalas advised members that City staff, particularly the City Manager, Controller/Treasurer, and Human Resources Manager, had been dedicated to working towards this goal and commended them for their work during this process. He recommended approval of the Labor Contract with IBEW, as presented. Mr. Hare moved for approval of the Labor Contract with IBEW, as presented, seconded by Mr. Slavin and carried by a unanimous roll call vote. FINAL READING - PROPOSED ORDINANCE #2014-07 The First Reading of Proposed Ordinance #2014-07 was accomplished during the Council Meeting of April 14, 2014. Mr. Hare moved that the Final Reading of Proposed Ordinance #2014-07 be acknowledged by title only, seconded by Mr. Dixon and unanimously carried. Creating a new Chapter 52 - Freedom of Information Act Related to Public Records Access and Amending Appendix F - Fees and Fines Mr. Hutchison moved for adoption of the Proposed Ordinance, seconded by Mr. Lynn, and by a unanimous roll call vote, Council adopted Ordinance #2014-07 (Exhibit #3). COUNCIL MEMBERS’ ANNOUNCEMENTS Referring to Proposed Resolution No. 2014-05, Mr. Hutchison suggested that City staff contact the Delaware League of Local Governments for their support as well.

CITY COUNCIL MEETING OF APRIL 28, 2014 PAGE 30 Mayor Bonar thanked City staff, particularly the City Clerk’s Office, for their assistance during this past week. He also expressed appreciation to Police Chief Bernat and relayed his support of the Police Department. Mayor Bonar stated his willingness to listen to suggestions and thanked members of Council for their support in the past and looked forward to continued support in the future. Mr. Hare advised members that the City Manager’s assistant, Ms. Yvonne Martine, was nominated and selected as Administrative Professional of the Year by the Central Delaware Chamber of Commerce and urged members to commend her on a job well done. Mayor Bonar reminded everyone that the Dover Days Festival would be held on Saturday, May 3, 2014, the parade would begin at 9:00 a.m., and that there would be a lot of festivities for all to enjoy. By unanimous consent, the meeting adjourned at 8:50 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of April 28, 2014, are hereby approved. DAVID L. BONAR MAYOR /TM/jg S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2014\04-28-2014.wpd Exhibits: Exhibit #1 - Presentation - Violation of Dangerous Building Ordinance - 39 North New Street Exhibit #2 - Presentation - Violation of Dangerous Building Ordinance - 12 North New Street Exhibit #3 - Ordinance No. 2014-07 - Creating a New Chapter 52 - Freedom of Information Act Related to Public Records Access and Amending Appendix F - Fees and Fines

EXHIBIT #1 Regular Council Meeting of 4/28/2014 Violation of Dangerous Building Ordinance 39 North New Street EXHIBIT #1 Planning & Inspections Department Dover, Delaware Regular Council Meeting of 4/28/2014 April 28, 2014

39 North New St Case History  Property was vacated on October 2, 2012, and electric service was disconnected  The rear of the structure was damaged by fire on March 31, 2013 and condemned by City staff on April 9, 2013  Property was registered as a Vacant Building by property owner on April 16, 2013 - Fee exempted due to demolition permit application  Demolition Permit was submitted on April 16, 2013 - Withdrawn October 16, 2013 by staff  Riggs Builders submitted plans for the demolition of the structure on April 25th, with a start date of June 4, 2014.

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-381  (4) Fire Damage  (5) Unfit for habitation  (9) General welfare.  (12) Unoccupied Buildings.

Pool and Decking

Pump House

Recommended Council Action  Declare this building and all accessory structures and equipment on this property dangerous.  Order the demolition of the property to begin by June 4, 2014 by the owner or equity owner at their own risk.  Order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council.  Order the City Manager with the assistance of the City Solicitor to cause the cost of repairs or demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner.

EXHIBIT #2 Regular Council Meeting of 4/28/2014 Violation of Dangerous Building Ordinance 12 N New Street Planning & Inspections Department EXHIBIT #2 Dover, Delaware Regular Council Meeting of 4/28/2014 April 28, 2014

12 N New St Case History  14 code enforcement cases since 2002 – Exterior code violations / abandoned vehicles – Closing of a vacant building – Annual housing inspections  Registered as vacant by the city on November 5, 2012  Boarded and re-secured several times by the City since November 5, 2012.  Condemned by City Staff on April 12, 2013 due to a fire that occurred on April 11, 2013.  The grass on the property has been ordered cut by the City on two separate occasions.

12 N New St Case History  Source of neighbor complaints  Water was ordered disconnected on February 5, 2014 after it was found that the water usage for January was 111,300 gallons, indicating an interior water leak.  Outstanding charges – $780.00 in vacant building fees, grass citations & lawn cuttings. – $1,473.28 in utility fees.

Dangerous Building Code – Chapter 22 Article XI, Sec. 22-381 (4) Fire damage (5) Unfit for habitation. (9) General welfare. (10) Code violations. (12) Unoccupied buildings.

Plumbing Fixtures

Recommended Council Action  Declare this property, including the accessory structure, dangerous.  Order the property repaired or demolished by May 28, 2014 by the owner or equity owner at their own risk.  Order the Building Inspector to cause the repair or demolition of the property if not completed by the owner within 10 days of the date established by City Council.  Order the City Manager with the assistance of the City Solicitor to cause the cost of repairs or demolition to be charged against the land on which the property exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner.

EXHIBIT #3 Regular Council Meeting of 4/28/2014 CITY OF DOVER ORDINANCE #2014-07 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That the City of Dover Code of Ordinances be amended by striking Chapters 51-53 Reserved and inserting Chapter 51-Reserved and Chapter 53-Reserved. BE IT FURTHER ORDAINED: That the Dover Code of Ordinances be amended by creating a new Chapter 52 - Freedom of Information Act Related to Public Records Access, to read as follows: Chapter 52 - Freedom of Information Act Related to Public Records Access Sec. 52-1. Definitions The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: City means the City of Dover. FOIA means 29 Del. C. Chapter 100, the State of Delaware Freedom of Information Act. FOIA Coordinator means the City Clerk for the City of Dover or his/her designee. FOIA request or Request means a request to inspect or copy public records pursuant to 29 Del. C. §10003. Public record means information of any kind that is owned, made, used, retained, received, produced, composed, drafted, or otherwise compiled or collected by any public body, relating in any way to public business, or in any way of public interest, or in any way related to public purposes, regardless of the physical form or characteristic by which such information is stored, recorded, or reproduced, except those records deemed not public under 29 Del. C. §10002(l). Sec. 52-2. Adoption of Policy Related to Public Records Access. The City Council shall adopt, implement, and promulgate a Freedom of Information Act (FOIA) policy for addressing requests for public records. Except as otherwise provided in this chapter, the City of Dover FOIA policy shall be consistent with the Delaware Freedom of Information Act, Title 29, Chapter 100 of the Delaware Code. A copy of the City’s policy shall be maintained in the office of the city clerk. Sec. 52-3. Fees for Responding to FOIA Requests. Fee assessment and payment procedures related to FOIA requests shall be as provided for in Appendix F - Fees and Fines.

BE IT FURTHER ORDAINED: That Appendix F - Fees and Fines, be amended by inserting text as follows: Chapter 52 - Freedom of Information Act Related to Public Records Access Sec. 52-3 - Fees for Responding to FOIA Requests. Administrative Fees First 30 minutes No charge of staff time Staff time in Hourly salary plus overhead rate of excess of 30 the lowest paid staff member capable minutes of performing the service. Billed in 15-minute increments. Production Fees Photocopies Fees for printing Waived the first 10 standard-sized black and white or the first 5 color copies (single sided) Standard-sized $0.25 per sheet (each side) (8.5" by 11", 8.5" by 14", or 11" by 17") black and white copies Standard-sized $0.50 per sheet (each side) (8.5" by 11", 8.5" by 14", or 11" by 17") color copies Oversized $30.00 per sheet (each side) copies (larger than 11" by 17") Electronically Files provided No charge generated via PDF (via records email) CD or DVD $2.00 (including case) Other Electronic Material cost to generate records Storage Costs Other Costs Other costs associated with filling the request, such as postage, are the responsibility of the requestor. If the City does not have the resources or equipment to duplicate requested records, the City, at its discretion, may arrange to have records duplicated by an outside contractor. In this instance, the requestor will be liable for payment of these costs.

Fee Waivers The FOIA Coordinator or designee shall have the authority to determine if a fee for a FOIA request shall be waived and the following criteria shall be used to render such a decision: 1) The public record is already available in duplicate form (extra copies). 2) The request for public record is made by an individual who is entitled to information under the FOIA and who submits an affidavit, provided by the City upon request, which shall state that the individual is then receiving public assistance or, if not receiving public assistance, stating facts showing inability to pay the cost because of indigence. A person shall be considered indigent if that person’s income level is at or below the federal poverty level, as established by the Bureau of the Census. 3) No written request will be required or charges levied for requests to review specific documents which are required by ordinance to be made available to the public by the City Clerk. Payment Payment of fees related to FOIA requests will be due prior to any related service being performed. Full payment of all final costs incurred must be received prior to the retrieval and release of information. ADOPTED: APRIL 28, 2014 SYNOPSIS The Delaware Freedom of Information Act (FOIA) states that all public bodies shall implement and promulgate a policy for addressing requests made under FOIA and that fees charged in responding to requests for public records must adhere to those set forth in the Delaware FOIA, unless otherwise set forth in the Delaware Code or any applicable code of a municipal public body. The ordinance would mandate that the City adopt a FOIA policy and would codify the fees charged by the City in relation to FOIA requests. (SPONSORS: HARE, MCDOWELL) Actions History April 28, 2014 - Final Reading/Adoption at City Council April 14, 2014 - First Reading at City Council March 24, 2014 - Considered at the Legislative, Finance, and Administration Committee S:\ORDINANCES\2014\ADOPTED\Ordinance #2014-07 - New Chapter 52- Freedom of Information Act Related to Public Records Access and Amending Appendix F-ADOPTED.wpd

PROCLAMATION WHEREAS, Community Action Agencies were created when the Economic Opportunity Act of 1964 was signed into law and, currently, there are approximately one thousand such agencies serving the underprivileged in the United States; and WHEREAS, First State Community Action Agency has been committed to working with individuals and communities to overcome the challenges of unemployment, homelessness, substandard living conditions, and hunger in Delaware since 1965; and WHEREAS, First State Community Action Agency has made an essential contribution to individuals and families in Delaware by providing innovative and cost-effective programs that enable them to improve their lives and living conditions; and WHEREAS, Delaware and the entire country must continue to promote economic security and ensure that all citizens are able to live with dignity by providing support and opportunities for those in need of assistance. NOW, THEREFORE, I, DAVID L. BONAR, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim May 2014 as COMMUNITY ACTION MONTH in the City of Dover in recognition of the hard work and dedication of First State Community Action Agency. _____________________________ Mayor

PROCLAMATION WHEREAS, public works services are an integral part of our community and citizens’ everyday lives, and the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as facilities management, fleet maintenance, grounds and parks maintenance, solid waste collection and recycling, street and stormwater management, water production, and water and wastewater operations and maintenance; and WHEREAS, the health, safety, and comfort of this community greatly depend on these facilities and services and the quality and effectiveness of these facilities and services, as well as their engineering, construction, and inspection, are vitally dependent upon the efforts and efficiency of the qualified and dedicated personnel of the Department of Public Works; and WHEREAS, The American Public Works Association 2014 National Public Works Week theme “Building for Today, Planning for Tomorrow” represents the classic idea of stewardship embodied by the profession of public works and the professionals that practice it. Focusing on the communities; “building” points out the day to day aspect of public works that is quality of life, while “planning” references the sustainable practices that ensure the quality of life for future generations. NOW, THEREFORE, I, DAVID L. BONAR, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim May 18th – 24th, 2014 as Public Works Week in the City of Dover and urge all citizens and organizations to learn more about the details involved in providing public services and to recognize the contributions that our dedicated public works employees make every day to our health, safety, comfort, and quality of life. Mayor

City of Dover MAYOR AND COUNCIL COUNCIL RESOLUTION NO. 2014-10 A RESOLUTION APPOINTING THE VICE-MAYOR AS MAYOR UNTIL THE MAYOR’S POSITION IS FILLED WHEREAS, on April 28, 2014, City Council adopted Resolution No. 2014-07, which, in accordance with the City of Dover Charter, Section 15-Council President/Vice-Mayor, Duties of, appointed Council President and Vice-Mayor David L. Bonar as Mayor to fill the vacancy left by the resignation of Mayor Carleton E. Carey, Sr.; and WHEREAS, upon adoption of Resolution No. 2014-07, in accordance with Section 9-Meetings of Mayor and Council - Generally, of the Charter, Beverly C. Williams, the longest serving councilmember, assumed the duties of Council President and was appointed acting Vice-Mayor and Council President; and WHEREAS, on May 12, 2014, City Council rescinded Resolution No. 2014-07, thereby leaving a vacancy in the office of Mayor, extending to June 25, 2014 when a duly elected Mayor will be sworn into office; and WHEREAS, in accordance with the provisions of Section 15 of the Charter, the Mayor’s absence will be extended, in which case Council shall pass a resolution appointing the Vice-Mayor as Mayor until the Mayor’s position is filled in accordance with Section 13-Vacancies; Forfeiture of Office; Filling of Vacancies, which resolution shall provide that the Vice-Mayor shall have the right to approve or disapprove council action in accordance with Section 10-Meetings of Mayor and Council - Procedure, hereof, in which case the Vice-Mayor shall lose his/her vote as Councilperson until further action is taken by Council. NOW THEREFORE BE IT RESOLVED by Council of the City of Dover and in Council, met: 1. Council President and Vice-Mayor shall serve as Mayor until the Mayor’s position is filled, in accordance with the provisions of Section 13 of the Charter, due to the extended absence of the Mayor, and during this period of time , acting as Mayor, shall have the right to approve or disapprove Council action in accordance with the provision of Section 10 of the Charter, in which case they shall lose their right to vote as Councilperson. Upon the election and installation of a new Mayor, Vice-Mayor shall return to their position as Council President and Vice- Mayor and shall regain their vote as Councilperson. 2. In accordance with Section 9 of the Charter, , the senior member of Council, in terms of length of service, shall assume the duties of Council President and is hereby appointed as acting Vice-Mayor and Council President. ADOPTED: * S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2014\Draft\Resolution No. 2014-10 Appointing the Vice-Mayor as Mayor until the Mayor's Position Is Filled.wpd MAYOR COUNCIL PRESIDENT/VICE-MAYOR ACTING Actions History: May 12, 2014 - Scheduled for Introduction at City Council P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

PETITION TO AMEND ZONING ORDINANCE TEXT Report to the Dover City Council May 12, 2014 Proposed Change: Amendment to Zoning Ordinance, Article 3 –District Regulations, Section 2 – General Residence Zones (RG-1 and RG-2), to add a new conditional use. Summary of Amendment: The proposed amendment was sponsored by members of City Council in response to a constituent request. The amendment would add allow for professional offices as a conditional use within the General Residence Zones on State Street and Governors Avenue between Mary and Water Streets and on the entirety of Route 8. Maps are provided as an attachment to this report to show what parcels currently meet the criteria to be considered for professional offices under the proposed amendment. Ordinance Number: 2014-05 File Number: MI-14-02 Recommendation of the Planning Commission: Following a Public Hearing on April 21, 2014 where on member of the public spoke in favor of the text amendment, the Planning Commission recommended that City Council adopt the proposed ordinance with the following amendments: 1. Reduce the maximum number of employees from six to four. 2. Limit the applicability of the proposed ordinance to Route 8 only.

Report to City Council – Ordinance #2014-05 May 12, 2014 Page 2 of 5 Excerpt from the DRAFT Planning Commission Minutes of April 21, 2014: MI-14-02 Text Amendment: Revisions to Conditional Uses in RG-1/RG-2 – Public Hearing and Review for Recommendation to City Council on a Text Amendment to the Zoning Ordinance, Article 3 Section 2 General Residence Zones (RG-1 and RG-2) relating to conditional uses. The proposed ordinance re-designates subsection (d) as subsection (e), and inserts a new subsection (d) that allows professional offices as a Conditional Use within the General Residence Zone on State Street and Governors Avenue between Water Street and Mary Street and on Route 8 subject to a series of restrictions. Ordinance #2014-05. (Applicant Request and City Council Sponsors: Bonar, Hutchison, Lynn) Mrs. Townshend stated that this was a proposed Text Amendment to the Zoning Ordinance, Article 3 Section 2 which is the General Residence Zones (RG-1 and RG-2). The Commission members will recall several months ago there was a Rezoning request brought forward to rezone a property on Division Street to RGO. Based on the public feedback that was received at that meeting, the applicant withdrew his Rezoning request and agreed to work with staff on Conditional Use language for the Zoning Ordinance that would allow a professional office under very strict criteria within the General Residence Zones (RG-1 and RG-2). This specific amendment has been sponsored by three members of City Council. What this would do is allow professional offices as a Conditional Use within the General Residence Zones (RG-1 and RG-2) on State Street and Governors Avenue between Mary Street and Water Street and on the entirety of Route 8. Staff has provided maps as attachments to the Report that shows specifically where this would apply to; the properties zoned RG-1 or RG-2 that are within that defined geographic area. This did go through the Parks Recreation and Community Enhancement Committee so the meeting minutes from that Committee are also provided. There was discussion of this proposal by members of the public at the open forum prior to the City Council meeting on March 24, 2014 which those comments are provided in the packet as well. Mr. John Paradee and Mr. Rhett Ruggerio did work very closely with the neighbors who came forward at the prior Public Hearing to make sure that the language reflected that delicate balance. They want a strike between making the older Victorian homes more useable and getting more investment in those houses while also protecting the residential character of the neighborhood. The Ordinance before the Commission this evening encompasses that. It specifically states that the office operations shall be conducted in a manner as to maintain the residential character of the surrounding neighborhood; so it needs to look like a residence from the outside. There’s a distancing requirement of two hundred fifty (250) feet so there couldn’t be two locations within two hundred fifty (250) feet of each other. No display of goods or products visible from the street. No exterior affects such as noise, traffic, odor, dust and smoke or gas fumes. Those are things that are required for any home based business already in the Zoning Ordinance. There is a minimum of two (2) off-street parking spaces but a maximum of four (4) spaces. There is also the idea of screening the parking; limiting the number of employees to six (6) and limiting the hours of operation. These would be the starting point and then with any specific application the Planning Commission could, based on the public comment that is brought forward, apply conditions as appropriate. This strikes that balance of being sensitive to the residential character of the communities but also realizing that they are in transitional areas where they have historic homes that they want to make sure are preserved and sometimes professional offices have more means to do that. Mr. Holt stated that he remembered when this came up before. He thinks that this will make their jobs easier because the applicant would already know what’s expected of him. Responding to Mr. Holt, Mrs. Townshend stated that it definitely sets the bar pretty high at the starting point.

Report to City Council – Ordinance #2014-05 May 12, 2014 Page 3 of 5 If there are other things that come up that the Commission needs to address, they could add additional requirements. Mr. Holt stated that they applicant would come before them and already have this background and know what the requirements were. Responding to Mr. Holt, Mrs. Townshend stated yes, the applicant wouldn’t make it before the Planning Commission if they didn’t meet all of the requirements to begin with. Mr. Cregar questioned where the number of six (6) employees came from during the research of the area? Responding to Mr. Cregar, Mrs. Townshend stated that it was a number that would allow someone to have a viable business without it becoming excessive. It seemed to be a comfortable number for both the applicants bringing it forward and the residents involved in the process. Mr. Cregar stated that the reason he asked was because they are only allowing a maximum of four (4) off-street parking spaces; so they won’t be able to park their own employees. Responding to Mr. Cregar, Mrs. Townshend stated that with some of the professional offices they have people that aren’t there every day. There might be a total of six (6) employees but they won’t be there all at the same time. Typically, these are areas where there is on-street parking as well as people within walking distance. The concern of the residents is that they don’t end up with paved backyards to accommodate parking. Mr. Cregar stated that he gets the Division Street properties but he is questioning the State Street and Governors Avenue properties. Responding to Mr. Cregar, Mrs. Townshend stated that in looking at the maps that are provided, on State Street south of Mary Street there is nothing magical about it. One of the people who spoke at the open forum had suggested that it be brought all the way up to Washington Street where the (RG-1) General Residence Zone starts to phase out. That could certainly be amended but the idea is that there is already a lot of (RGO) General Residence and Office Zone on State Street and there is a pretty mixed-use area with the college on both Governors Avenue and State Street. There is mixed-use area already so they are not in the heart of a residential community. For instance, if they went to Delaware Avenue they would be in a much more solidly residential community. Mr. Tolbert opened the public hearing. Mr. Rhett Ruggerio – 109 East Division Street, Dover DE 19901 Mr. Ruggerio stated that he owned 109 East Division Street. As Mrs. Townshend mentioned, they have been working with the residents in the neighborhood for the last 6-7 months to discuss some of their concerns and to ensure them that the property will be conducted in the manner that they would want to see it in. Back in September when he came before the Planning Commission for the Rezoning, they had asked for the application to be withdrawn so that they could meet with the neighbors which they did through a series of meetings and also email correspondences back and forth. He thanked Mrs. Townshend for working closely with them on this; she has sort of been the buffer between the two parties. Mr. Cregar questioned how many employees he had for his operation? Responding to Mr. Cregar, Mrs. Ruggerio stated that he has three (3) including himself. Mr. Tolbert closed the public hearing.

Report to City Council – Ordinance #2014-05 May 12, 2014 Page 4 of 5 Ms. Still questioned the signage in the draft. Would the one sign still be subject further to sign regulations for the property itself as far as placement? Responding to Ms. Still, Mrs. Townshend stated yes, but it also couldn’t exceed six (6) square feet. Mr. Cregar stated that he would like for the Commission to consider reducing the number of employees to four (4) because of the maximum off-street parking to be set at four (4). He thinks that they should correspond. He thinks they should be able to park their own employees in that professional situation. He would recommend that the Commission amend this Ordinance to provide a maximum of four (4) employees so that they are able to be parked in the off-street situation. Mr. Cregar questioned if when discussed prior, were there any concerns addressed about the State Street and Governors Avenue pieces of this as part of the area to allow for this? Responding to Mr. Cregar, Mrs. Townshend stated that if they look at the comments made at the open forum the people who spoke were residents and/or property owners on State Street. They didn’t specifically oppose it or support it. Mr. Cregar stated that the owners of the tea house on State Street live at their location too as well as the owners of the bed and breakfast. Responding to Mr. Cregar, Mrs. Townshend stated that in looking at and listening to their comments, it strikes her that there were at least some concerns but the larger concerns seemed to be with the apartments that already exist. The Code no longer allows that conversion. In the case of Tea for Two, some of the concerns that were brought up were related to parking. There have been times where there have been buses that have brought people to this location. She thinks with the appropriate controls there will be less of an issue. The distancing is important also because one of the big problems is if you lose a block you never get it back but if you intersperse it keeps that character. Mr. Holden stated that he agrees with Mr. Cregar to reduce the number of employees to four (4). He thinks that they are setting themselves up for a bad situation by saying they can have six (6) employees but they can only park four (4). He wanted to applaud Mr. Ruggerio’s efforts with the neighborhood and he thinks that Mr. Ruggerio has done a very good job. This is what should happen in these cases. Outside of those instances, he is concerned over the breath of the coverage of this on State Street and Governors Avenue and then all the way out Route 8 in both directions. A lot of those properties on Governors Avenue are tiny properties so it concerns him because it makes sense in one instance but he doesn’t know that they’ve thought through it to see if it’s going to make sense in these other areas. Responding to Mr. Holden, Mrs. Townshend stated that they are still limited to lot coverage. If the applicant can’t provide their parking and can’t get it done within their lot coverage then they won’t get to that Conditional Use. On Governors Avenue in particular in addition to the already existing presence of the college, there are a lot of properties along Governors Avenue that are in various states of disrepair. Her thought was that this gives another option for someone to invest. On Governors Avenue in particular, staff has had a really hard time enforcing the student housing requirements. A lot of the properties on Governors Avenue were already used as student housing when the student housing requirements went into effect so staff hasn’t been able to resolve that issue. On Governors Avenue, they already have an arterial street so there is already a certain expectation of traffic and there are properties where it could actually benefit the area to have somebody make that type of investment. From Mr. Ruggerio’s perspective, Division Street was what he was looking at. She looked at the arterial streets where there is already some transition State Street, Governors Avenue and Division Street are arterial streets under the sign regulations. Governors Avenue could be removed if it doesn’t make sense.

Report to City Council – Ordinance #2014-05 May 12, 2014 Page 5 of 5 Mr. Cregar questioned if this could be something that was looked at as Division Street only and then see what happens? He has concerns about how this moved out. Responding to Mr. Cregar, Mrs. Townshend stated that she has no objections to that. Mr. Holden stated that one side of Governors Avenue has an alley; one side doesn’t have an alley. This is the same on a portion of State Street so the question becomes how you get four (4) parking spaces into an area like this. Responding to Mr. Holden, Mrs. Townshend stated that if the applicant couldn’t physically do it then they wouldn’t get approval for the Conditional Use. Mr. Holden questioned if there was a big driver for this zone in those areas? He understands the driver along Division Street and it makes a little more sense. Why grab these other areas as well? The issues along Governors Avenue with regard to student housing, he understands those but he doesn’t know that this necessarily seems like a great carrot to entice better activity there. Responding to Mr. Holden, Mrs. Townshend stated that in terms of State Street this is area where there are a number of the older houses that have been on the market. She has gotten questions from time to time about having a professional office in this location so this was her rationale for including State Street. She was trying to think of it in a broader sense. If it gives the Commission more comfort to pull it back to Route 8, she would have no problem with that. Mr. Cregar moved to recommend approval to City Council for MI-14-02 Text Amendment: Revisions to Conditional Uses in RG-1/RG-2 to include reducing the number of employees to four (4) and to change the boundaries to be Route 8 only, seconded by Ms. Still and the motion was unanimously carried 6-0 with Dr. Jones, Mr. Ambruso and Colonel Welsh absent.

C F I I CITY OF DOVER T R Y E DEVELOPMENT ADVISORY COMMITTEE O M APPLICATION REVIEW COMMENTARY F A R D.A.C. MEETING DATE: 04/09/14 D S O H V A E L R APPLICATION: Revisions to Conditional Uses in RG-1/RG-2 FILE #: MI-14-02 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Deputy Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: Any gas fired HVAC equipment must be equipped with emergency cut off switches remotely located. Address numbers of at least 12 inches in height must be placed on the street side of the building visible from the street. Label all suites Any natural or LP gas bottles, meters, values, regulators, etc., must have impact protection. Full building and fire plan review is required. Building cannot be occupied or construction or renovations started until completion of building and fire plan review. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: Any change of use will need building and fire plan review and approval ADVISORY COMMENTS TO THE APPLICANT:

After any application has been approved by the Planning Commission, the applicant has a maximum of thirty (30) days to appeal to the Code Board of Appeals Committee. All comments from this office, approved by the Planning Commission are at the expense of the owner/applicant. The City of Dover uses the 2012 NFPA Life Safety Code, 2009 IBC, latest editions of all other NFPA Codes and the 2012 Delaware State Fire Prevention Regulations. If you have any questions or need to discuss any of the above comments, please call the above contact person and the Planning Department as soon as possible.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: APRIL 2, 2014 APPLICATION: TEXT AMENDMENT: REVISIONS TO CONDITIONAL USES IN RG-1/RG-1 FILE #: MI-14-02 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Aren Wright - Electric Jason A. Lyon – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. Our office has no objections to the proposed amendments. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

EXCERPTS FROM DRAFT MEETING MINTUES OF THE DOVER CITY COUNCIL MEETING OF MARCH 24, 2014 FROM PAGE 1 and PAGE 2 REGULAR COUNCIL MEETING The Regular Council Meeting was held on March 24, 2014 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Anderson, Mr. Dixon, Mr. Perza, Mr. Slavin, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Mr. Lynn was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Bonar declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. EShed Alston, 406 Arnold Court, stated that his family name, Alston, is Swedish in origin and that there is a rural marker designated “Alston Branch” en route to Smyrna. He advised members that he recently attended a Federal District Court hearing for a case involving dog fighting and cruelty to animals charges against Mr. Hazzard. He reminded members that last year, he and Professor Jahi Issa were threatened with a pit bull dog. They attempted to use the same prosecutory authority on their behalf but to no avail. Mr. Alston expressed his belief that there is a status arrangement in the State of Delaware whereby a black dog has better civil rights than a black man. He explained that the State of Delaware will prosecute when a black litigant, in this case, Mr. Hazzard, uses a black dog as an instrument of crime. However, a black dog was used by a Caucasian as an instrument of crime against himself and Dr. Issa, and no action had been taken as of one (1) year later. Mr. Alston stated that the goal should be for everyone to have a cohesive understanding for the betterment of the entire community. He stated that limitations should not be placed on a citizen’s right to be heard but rather on the government. It was his opinion that the state that had existed the longest, Delaware, had changed the least in this regard. Mr. Joseph D’Urso, 305 N. State Street, relayed concerns regarding Proposed Ordinance #2014- 05, which would allow professional offices as a conditional use within the General Residence Zones on State Street and Governors Avenue between Water Street and Mary Street, and on Route 8 in its entirety. He stated that he, his family, and neighbors were most concerned about safety issues. Mr. D’Urso also expressed concern regarding the proposed boundaries, explaining that his property is located between Mary Street and Hazel Street and that the proposed ordinance extends to Mary Street. He requested that consideration be given to extending the boundary to Washington Street to bring it into conformity with the present RG-1 zoning classification. (City Clerk’s Office Note: Proposed Ordinance #2014-05 was scheduled for consideration during the latter part of the meeting.) Excerpts of City Council Meeting Minutes Page 1 of 5

Ms. Yvonne Hall, 228 N. State Street, stated that she was not opposed to Proposed Ordinance #2014-05; however, she requested reassurance that there would not be changes to the appearance of the City’s Victorian/Historic District. She advised members that she, along with several other neighbors, wanted to be sure that there would not be additional apartments, explaining that there had been several issues involving those apartments currently established in the area. Ms. Hall noted that there were 21 homes along North State Street that currently have an RG-1 zoning classification and that these homeowners desire assurance that there will not be a lot of changes that would affect their neighborhood. She indicated that the property owners along North State Street are not currently provided safety and the area is not quiet or trash free. Ms. Hall explained that these residents were requesting assurance of ample parking if businesses are permitted, since there was currently a lack of parking. (City Clerk’s Office Note: Proposed Ordinance #2014-05 was scheduled for consideration during the latter part of the meeting.) Mrs. Nancy Gardner, 213 N. State Street, stated that she and her husband had been residents for 40 years and had seen all types of changes during that time - some for the better and others for the worse. She felt that if the changes were made as stipulated in Proposed Ordinance #2014-05, then the City must enforce them equitably. She noted that she resided between two (2) buildings, one (1) of which was converted from single-family to multi-rental, and had not observed equitable attention to either historic district requirements or the law/spirit under which the historic district was created. Mrs. Gardner indicated that she had observed substantial violations of building codes, etc., and realized that the City works extremely hard in code enforcement in those neighborhoods that have more difficulty. She stated that it had become apparent that she and her husband should live in a one (1) floor dwelling; however, selling their home, which is located between two (2) buildings that are non-conforming and continuously becoming more non-conforming, would be difficult and frustrating. In addition, Mrs. Gardner suggested that residents be notified of any proposed amendments through the media, such as the local newspapers, rather than being dependent upon neighbors. (City Clerk’s Office Note: Proposed Ordinance #2014-05 was scheduled for consideration during the latter part of the meeting.) Responding, Mrs. Ann Marie Townshend, Director of Planning and Community Development, explained that Proposed Ordinance #2014-05, which amends the Zoning Code, would have a First Reading, public hearings before both the Planning Commission and City Council, and a Final Reading prior to adoption. She noted that the public hearings would be advertised in the newspaper. Mrs. Townshend offered to meet with anyone with questions prior to these public hearings if the matter was referred beyond a First Reading. At the request of Mr. Slavin, Mrs. Townshend explained that the process for consideration of a zoning text amendment involves two (2) months of meetings prior to any final action being taken. Ms. Paula Kinsey, 224 N. State Street, reminded members that, two (2) years ago, members of City Council authorized her to open “Tea for Two” at 224 N. State Street. She indicated that it had been very successful and had served thousands of people from all over the State of Delaware. For years, she had heard that Dover needed “something” and suggested that “Tea for Two” should be only a beginning and that other such improvements should continue along State Excerpts of City Council Meeting Minutes Page 2 of 5

Street. Ms. Kinsey stated that Wesley College had beautiful office buildings and business localities on State Street. However, she felt that the area around The Green was deteriorating rather than improving, noting that the buildings were in disrepair and appearing more commercialized. She advised members that properties along State Street continued to deteriorate, with buildings becoming fire hazards, etc., and felt that the City should review the area for possible improvements. The invocation was given by Councilman Perza, followed by the Pledge of Allegiance. EXCERPTS FROM PAGE 8 and PAGES 9-12 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - MARCH 10, 2014 The Parks, Recreation, and Community En ancement Committee met on March 10, 2014 with Chairman Dixon presiding. Proposed Ordinances Amending Appendix B - Zoning, Article 3 - District Regulations Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the proposed ordinances amending Appendix B - Zoning, Article 3 - District Regulations, were being presented at the request of Mr. John Paradee, on behalf of his clients, and that the required sponsorship from members of City Council had been obtained. #2014-05 Amending Section 2 - General Residence Zones (RG-1 and RG-2), Subsection 2.4 - Conditional Uses (Sponsors: Bonar, Hutchison, and Lynn) Mrs. Townshend explained that Proposed Ordinance #2014-05 would amend Section 2 - General Residence Zones (RG-1 and RG-2), Subsection 2.4 - Conditional Uses by allowing professional offices as a conditional use within the General Residence Zone on State Street and Governors Avenue between Water Street and Mary Street, and on Route 8 in its entirety. The proposed ordinance includes provisions that would protect the character of the residential area and would allow professional offices as a conditional use, subject to a public hearing and review by the Planning Commission. Staff recommended adoption of Proposed Ordinance #2014-05. Responding to Mr. Hutchison, Mrs. Townshend stated that most of the properties along State Street and Governors Avenue would be subject to the proposed amendment. She noted that the Wesley College properties are not zoned General Residence. She indicated that the proposed amendment would primarily affect the older Victorian homes along State and Division Streets; however, it was her estimation that there was not a large number of such properties. Excerpts of City Council Meeting Minutes Page 3 of 5

In response to Mr. Perza regarding feedback from members of the residential communities along State Street, Governors Avenue, or Route 8 regarding this proposal, Mrs. Townshend stated that Mr. Rhett Ruggerio, the property owner who requested the proposed amendment, in conjunction with his attorney, Mr. John Paradee, met and worked very closely with the neighbors of his property (north of Division Street - Delaware Avenue, Pennsylvania Avenue, Maple Avenue, etc.) to address any concerns they may have had. Mrs Townsend reminded members that Mr. Ruggerio originally requested a rezoning; however, due to the large variety of uses allowed in the General Residence and Office (RGO) zone and not allowed in the General Residence Zone, the residents seemed more comfortable with the conditional use approach within the residential zone. She noted that owners were having difficulty selling older Victorian homes along State and Division Streets and that the proposed amendment would assure that the properties are maintained. Mrs. Townshend explained that the process would require an application for each property to the Planning Commission and would provide required public notices and public hearings, etc. She confirmed that there were parking requirements which would be regulated through the permit process. The Committee recommended adoption of Proposed Ordinance #2014-05, as recommended by staff. During the Council Meeting of March 24, 2014, members considered the Proposed Ordinance. Mr. Anderson moved for approval of the Committee’s recommendation, seconded by Mr. Hutchison. Mr. Slavin noted that the proposed amendment was initiated after a single rezoning request for property located on Division Street did not receive support. He questioned why this matter was now being presented for all properties along Division Street and some property along State Street. Responding, Mrs. Townshend explained that the individual rezoning request, for property located on Division Street, was for a zoning classification of General Residence and Office (RG-O). She indicated that the neighboring residents were very concerned with the array of uses permitted in the RG-O zoning classification, which could include apartments. During the public hearing before the Planning Commission, these concerned residents indicated that they were not in opposition to an office but were in opposition to the other permitted uses within the RG-O zoning classification. At that point, she indicated that there was discussion regarding the possibility of creating a very narrowly defined conditional use that would allow professional offices with proper distancing requirements within the RG-1 and RG-2 zones along those major roads, rather than changing the zoning of the property, which would allow uses that would be considered objectionable. Referring to the off-street parking requirements for offices, Mr. Slavin stated that this would require traffic to flow through the alleyways of North State Street (both east and west alleys) near many of the properties along Division and State Streets. Confirming, Mrs. Townshend stated Excerpts of City Council Meeting Minutes Page 4 of 5

that a minimum of two (2) parking spaces would be required for off-street parking, which is the same requirement for a residence, and a maximum of four (4) parking spaces; therefore, these requirements would limit the size of any type of office establishment. As a resident who lives along one (1) of those alleys, Mr. Slavin relayed his concern that these alleys are not engineered for additional traffic. In response to Mrs. Williams, Mrs. Townshend explained that, if the ordinance were adopted, a conditional use application would be required for any professional office to be established in the area. As a result, information relevant to a specific property would be submitted and public notice would be provided that would include a mailing to property owners within 200 feet, a legal ad in the newspaper, and posting at the property. At that point, residents would be given the opportunity to express their concerns. She concurred that there may be properties that cannot feasibly provide the specific requirements, but there are others than can. She reminded members that with a conditional use application, these types of issues and requirements are reviewed by the Planning Commission on an individual basis. Mrs. Townshend indicated that there had been instances where a request for a conditional use had been granted and the property owners/tenants had violated the conditions of the conditional use. When the City becomes aware of violations, staff documents them and then presents them to the Planning Commission for consideration of revoking the conditional use. Referring to concerns relayed during the Open Forum regarding the potential effect of the proposed amendment on the Historic District and being aware that the City’s Victorian District, which encompasses portions of North State Street, is on the National Register of Historic Places, Mr. Slavin requested clarification regarding the City’s Historic District. Responding, Mrs. Townshend stated that the City’s Historic District includes properties on State Street to Delaware Avenue; therefore, the proposed amendments would not affect properties within the City’s Historic District. As a result, any conditional use application would go only before the Planning Commission for their review and would not require a review by the Historic District Commission, unless the City were to change the Historic District boundaries. The motion to approve the Committee’s recommendation for adoption of Proposed Ordinance #2014-05 was unanimously carried. (The First Reading of Proposed Ordinance #2014-05 will take place during the latter part of the meeting.) Excerpts of City Council Meeting Minutes Page 5 of 5

PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING OF MARCH 10, 2014 Excerpt from PAGE 3 The Parks, Recreation, and Community Enhancement Committee Meeting was held on March 10, 2014, at 3:31 p.m. with Chairman Dixon presiding Members present were Mr. Hutchison, Mr. Perza, Mr. Caldwell, and Mrs. Horsey (arrived at 3:33 pm). Proposed Ordinances Amending Appendix B - Zoning, Article 3 - District Regulations Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the proposed ordinances amending Appendix B - Zoning, Article 3 - District Regulations, were being presented at the request of Mr. John Paradee, on behalf of his clients, and that the required sponsorship from members of City Council had been obtained. #2014-05 Amending Section 2 - General Residence Zones (RG-1 and RG-2), Subsection 2.4 - Conditional Uses (Sponsors: Bonar, Hutchison, and Lynn) Mrs. Townshend explained that Proposed Ordinance #2014-05 would amend Section 2 - General Residence Zones (RG-1 and RG-2), Subsection 2.4 - Conditional Uses by allowing professional offices as a conditional use within the General Residence Zone on State Street and Governors Avenue between Water Street and Mary Street, and on Route 8 in its entirety. The proposed ordinance includes provisions that would protect the character of the residential area and would allow professional offices as a conditional use, subject to a public hearing and review by the Planning Commission. Staff recommended adoption of Proposed Ordinance #2014-05. Responding to Mr. Hutchison, Mrs. Townshend stated that most of the properties along State Street and Governors Avenue would be subject to the proposed amendment. She noted that the Wesley College properties are not zoned General Residence. She indicated that the proposed amendment would primarily affect the older Victorian homes along State and Division Streets; however, it was her estimation that there was not a large number of such properties. In response to Mr. Perza regarding feedback from members of the residential communities along State Street, Governors Avenue, or Route 8 regarding this proposal, Mrs. Townshend stated that Mr. Rhett Ruggerio, the property owner who requested the proposed amendment, in conjunction with his attorney, Mr. John Paradee, met and worked very closely with the neighbors of his property (north of Division Street - Delaware Avenue, Pennsylvania Avenue, Maple Avenue, etc.) to address any concerns they may have had. Mrs Townsend reminded members that Mr. Ruggerio originally requested a rezoning; however, due to the large variety of uses allowed in the General Residence and Office (RGO) zone and not allowed in the General Residence Zone, the residents seemed more comfortable with the conditional use approach within the residential zone. She noted that owners were having difficulty selling older Victorian homes along State and Division Streets and that the proposed amendment would assure that the properties are maintained. Mrs. Townshend explained that the process would require an application for each property to the Planning Commission and would provide required public notices and public hearings, etc. She confirmed that there were parking requirements which would be regulated through the permit process. Mr. Hutchison moved to recommend adoption of Proposed Ordinance #2014-05, as recommended by staff, seconded by Mrs. Horsey and unanimously carried.

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2014-05 WITH PC#1 (Planning Commission Amendments Indicated in Yellow Highlight) 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Appendix B - Zoning, Article 3 - District Regulations, Section 2 - General residence zones (RG-1 and 4 RG-2), Subsection 2.4 - Conditional Uses, of the Dover Code be amended by re-designating existing 5 subsection (d) as subsection (e), and inserting a new subsection (d) to read as follows: 6 (d) Professional offices may be permitted on State Street and Governors Avenue between Water 7 Street and Mary Street, and on Route 8 in its entirety, subject to the following restrictions: 8 i. The office operations shall be conducted in such a manner as to maintain the residential 9 character of the surrounding neighborhood, and no changes or improvements shall be made to 10 the premises which might preclude utilization of the premises for residential purposes in the 11 future. 12 ii. There shall be no other professional office located in the same zoning district within 250 feet 13 of the premises. 14 iii. No display of products or goods shall be visible from the street. 15 iv. There shall be no exterior effects such as noise, traffic, odor, dust, smoke, gas, fumes, 16 radiation, or electromagnetic interference. 17 v. A minimum of two (2) off-street parking spaces shall be required. 18 vi. No more than four (4) off-street parking spaces shall be permitted. Furthermore, all off-street 19 spaces shall be visually screened from adjacent residential uses, to the greatest extent possible, 20 by employing a landscape screen no less than six and one half (6½) feet high, which landscape 21 screen shall be properly maintained throughout the duration of the professional office use on 22 the subject premises. 23 vii. Signage shall be limited to one (1) sign, not to exceed six (6) square feet in area. No sign may 24 be illuminated. 25 viii. The hours of operation shall not commence prior to 6:00 a.m. and shall cease no later than 26 8:00 p.m., with no more than six (6) four (4) employees engaged in the operations upon the 27 premises at any given time. 28 ix. The Planning Commission shall have the authority to impose such additional conditions and 29 restrictions as may be necessary or appropriate to protect the general health, safety, and welfare 30 of the residents of surrounding properties. 31 ADOPTED: * 32 S:\ORDINANCES\2014\DRAFT\Ordinance #2014-05 Amending Appendix B - Zoning, Article 3 - District Regulations, Section 2 - General Residence w PC#1-Final Reading.wpd 33 SYNOPSIS 34 The proposed ordinance would allow professional offices as a conditional use within the General Residence 35 Zone on State Street and Governors Avenue between Water Street and Mary Street, and on Route 8 in 36 its entirety, subject to a series of restrictions. Under the proposed ordinance, the establishment of such an office 37 would be subject to conditional use approval, which includes a public hearing before the Planning Commission. 38 (SPONSORS: BONAR, HUTCHISON, AND LYNN) 39 Actions History 40 05/12/2014 - Scheduled for Public Hearing/Final Reading at Council 41 03/24/2014 - First Reading Held at Council 42 03/10/2014 - Introduced at Parks, Recreation, and Community Enhancement Committee

PETITION TO AMEND ZONING ORDINANCE TEXT Report to the Dover City Council May 12, 2014 Proposed Change: Amendment to Zoning Ordinance, Article 3 – District Regulations, Section 17 – Shopping Center Development (SC-1, SC-2 and SC- 3), to add a new use to the SC-2 (Community Shopping Center) zone and add to add a new use to the SC-3 (Regional Shopping Center) zone. Summary of Amendment: The proposed amendment was sponsored by members of City Council in response to constituent requests. There are two pieces of this amendment: 1. The addition of “light motor vehicle service” as an accessory use to a permitted use with certain restrictions in the SC-2 Zone. Properties within the City that are zoned SC-2 include Greentree Shopping Center, Gateway West, Bay Court Plaza, Edgehill Shopping Center, Center at Dover (Kohl’s, AC Moore, etc.), North Dover Shopping Center (Acme, TJ Maxx, etc.), Dover Mart, Home Depot, former Berry Van Lines property at Leipsic Road and Route 13, Delaware State University property at southwest corner of College Road and Route 13, and Carroll’s Corner. 2. The addition of apartments as part of a mixed use development, in accordance with specified bulk standards, in the SC-3 Zone. Properties within the City that are zoned SC-3 include Dover Mall and Blue Hen Corporate Center. Comments: At the March 10, 2014 meeting of the Parks, Recreation and Community Enhancement Committee, the Committee heard public testimony in opposition to the proposed amendment to the SC-3 Zone. A copy of the Committee meeting minutes is attached, along with the draft City Council minutes from March 24, 2014 where the proposed ordinance was discussed on the floor of City Council. Ordinance Number: 2014-06 File Number: MI-14-03

Report to City Council - Ordinance #2014-06 May 12, 2014 Page 2 of 4 Recommendation of the Planning Commission: Following a Public Hearing on April 12, 2014, where one member of the public spoke in favor of amending the proposed ordinance, the Planning Commission recommended that City Council adopt the proposed ordinance including an amendment to strike lines 7-18 relating to the SC-3 Zone. Excerpt from the DRAFT Planning Commission Meeting of April 21, 2014: MI-14-03 Text Amendment: Revisions to Uses in Shopping Center Development Zones – Public Hearing and Review for Recommendation to City Council on Text Amendments to the Zoning Ordinance, Article 3 Section 17 Shopping Center Development (SC-1, SC-2 and SC-3). The proposed ordinance adds light motor vehicle service as an accessory use in the SC-2 zone subject to conditions. The proposed ordinance would permit apartments and multi-family dwellings as part of a mixed-use development in the SC-3 zone. Ordinance #2014-06. (Applicant Requests and City Council Sponsors: Bonar, Hare, Lynn) Mrs. Townshend stated that this is a text amendment that so far has had an interesting journey to the Planning Commission. The applicant Mr. Paradee brought this amendment forward on behalf of an applicant. What he brought forward was related specifically to the (SC-3) Regional Shopping Center Zone. There are two properties in the City that are zoned (SC-3) Regional Shopping Center Zone and that is Blue Hen Mall and the Dover Mall. The amendment that was brought forward in that regard was to allow apartments as part of a mixed-use development. Mr. Barry Anstine who is the managing partner of Greentree Shopping Center had also approached her on a separate matter about making an amendment to the (SC-2) Community Shopping Center Zone. That amendment would be to add the addition in the permitted uses of light motor vehicle service with very strict conditions to the (SC-2) Community Shopping Center Zone. Properties within that zone include Greentree Shopping Center, Gateway West, Bay Court Plaza, Edgehill Shopping Center, The Center at Dover, North Dover Shopping Center, Dover Mart, Home Depot, the former Berry Van Lines property, Delaware State University property at College Road and Route 13 on the south side just north of the Ag Museum, and Carroll’s Corner. When this went to the Parks, Recreation and Community Enhancement Committee on March 10, 2014 the emphasis was really the change brought forward by the applicant related to the (SC-3) Regional Shopping Center Zone. The packets contain the minutes from this meeting. They did have opposition from Mr. Dennis McGlynn of Dover Downs and Dover International Speedway to that specific amendment which was the addition of the residential use within the (SC-3) Regional Shopping Center Zone. Following that testimony, the Parks, Recreation and Community Enhancement Committee recommended in opposition to the ordinance. When it went forward from Committee to City Council, it went with an unfavorable recommendation. It was not on Consent Agenda since it did not receive a favorable recommendation and what is on the desk of the Commission members is a letter that Mr. Anstine sent her on behalf of Greentree Properties requesting to City Council that the (SC-2) Community Shopping Center Zone portion go forward and that they amend it to take out the (SC-3) Regional Shopping Center Zone component. When the amendment went through City Council and was discussed there was no action on the Committee’s recommendation. It was a 4-4 vote and there needs to be five votes from Council to do anything. There was no recommendation by City Council and

Report to City Council - Ordinance #2014-06 May 12, 2014 Page 3 of 4 then the First Reading was done. There was an expectation on the part of staff that they were going to amend the Ordinance when they did the First Reading but they didn’t. What is now in front of the Commission members is the amendment to the (SC-3) Regional Shopping Center Zone to allow the residential use and the amendment to the (SC-2) Community Shopping Center Zone to allow with tight conditions, light automotive use accessory to another permitted use within the (SC-2) Community Shopping Center Zone. Mr. Anstine’s letter states that he was looking at an AAA Car Care Center that would be an accessory to the AAA Office. This use would currently not be permitted in the (SC-2) Community Shopping Center Zone. Mr. Tolbert opened a public hearing. Mr. John Paradee – 11 N. State Street Dover DE 19901 Mr. Paradee stated that he was an attorney with the law firm of Prickett, Jones and Elliott in Dover. He is here on behalf of Western Development Corporation which is one of the principal owners of the Dover Mall. He commended Mrs. Townshend for reciting the history. He thinks he can save all of them a lot of trouble because in their due diligence, one of the things they did was sit down with Dover Downs asking if they would have any objections to them making this Text Amendment in order to allow them the opportunity to pursue residential development (specifically apartments) behind the Dover Mall. Dover Downs was very clear that they were opposed to this happening; they were gracious enough to talk to him about several different alternatives but at the end of the day it was concluded that Dover Downs could not live with that Text Amendment. The applicant has withdrawn their request for residential development behind the Dover Mall. They do have a pending Subdivision application but at this point in time they are seeking only big box commercial retail. He respectfully submitted that the easiest thing to do since these two concepts were merged into one concept and are now adjoined at the hip is to unjoin them. He suggests that the Commission members amend the proposed Ordinance by striking the section that would have amended the (SC-3) Regional Shopping Center Zone district to allow residential development so that the balance of the Ordinance which is only for the (SC-2) Community Shopping Center Zone district would remain intact and the Ordinance could move forward without them messing up Mr. Anstine’s proposal. Mr. Tolbert closed the public hearing. Mr. Cregar questioned the Report talking about diligent oversight to make sure that they are not creating a problem. Responding to Mr. Cregar, Mrs. Townshend stated that the key things are that all work would have to happen inside the building. In other zones that allow vehicle service, only light work can happen outside of the building. Staff ends up fighting with people about whats light. The other piece is that they would not be allowed to store vehicles. They wouldn’t be able to have a collection of vehicles accumulating in the parking lot. Staff would have the ability for enforcement because it would state in the Ordinance that vehicles cannot be stored on site. She made sure that the issues that staff is having with a number of automotive places in town would be addressed in order to have the controls to affectively enforce in the future. Mr. Cregar questioned if they were talking about oil changes, etc.? Responding to Mr. Cregar, Mrs. Townshend stated yes. Mr. Cregar further questioned if there were other regulations that come into play with this situation especially since it’s an enclosed building? Responding to Mr. Cregar, Mrs. Townshend stated yes. Mr. Cregar questioned if these would be part on the Fire Marshal’s regulations? Responding to Mr. Cregar, Mrs. Townshend stated that there would be Building and Fire Codes that relate to automobile service.

Report to City Council - Ordinance #2014-06 May 12, 2014 Page 4 of 4 Mr. Cregar stated that Jiffy Lube ends up being all inside but that’s a general commercial operation. Responding to Mr. Cregar, Mrs. Townshend stated that’s zoned (C-4) Highway Commercial which would allow any degree of automobile service. The other type of place that would have the same type of activity would be a Pep Boys, where you can pull in and get tires but there aren’t vehicles in various states of disrepair. Mr. Cregar stated that he knows Mr. Anstine would not allow that type of business at his location but they need to look at the big picture. Responding to Mr. Cregar, Mrs. Townshend stated that her concern wasn’t that something bad would take place in Greentree Shopping Center; it was that the ordinance would be written so that this wouldn’t take place anywhere in the city. Mrs. Townshend stated that in terms of a motion, if Commission members would like to do what Mr. Paradee has recommended they would be able to recommend approval of the Ordinance with an amendment to strike lines 7-18 which strikes everything related to the (SC-3) Regional Shopping Center Zone. Mr. Cregar moved to recommend approval to City Council for MI-14-03 Text Amendment: Revisions to Uses in Shopping Center Development Zones for the proposed ordinance to add light motor vehicle service as an accessory use in the (SC-2) Commercial Shopping Center Zone subject to conditions and with an amendment to strike lines 7-18 related to (SC-3) Regional Shopping Center Zone, seconded by Ms. Still and the motion was unanimously carried 6-0 with Dr. Jones, Mr. Ambruso and Colonel Welsh absent.

C F I I CITY OF DOVER T R Y E DEVELOPMENT ADVISORY COMMITTEE O M APPLICATION REVIEW COMMENTARY F A R D.A.C. MEETING DATE: 04/09/14 D S O H V A E L R APPLICATION: Revisions to Uses in Shopping Center Development Zones FILE #: MI-14-03 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Deputy Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: Any gas fired HVAC equipment must be equipped with emergency cut off switches remotely located. Address numbers of at least 12 inches in height must be placed on the street side of the building visible from the street. Label all suites Any natural or LP gas bottles, meters, values, regulators, etc., must have impact protection. Full building and fire plan review is required. Building cannot be occupied or construction or renovations started until completion of building and fire plan review. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: Any change of use will need building and fire plan review and approval ADVISORY COMMENTS TO THE APPLICANT:

After any application has been approved by the Planning Commission, the applicant has a maximum of thirty (30) days to appeal to the Code Board of Appeals Committee. All comments from this office, approved by the Planning Commission are at the expense of the owner/applicant. The City of Dover uses the 2012 NFPA Life Safety Code, 2009 IBC, latest editions of all other NFPA Codes and the 2012 Delaware State Fire Prevention Regulations. If you have any questions or need to discuss any of the above comments, please call the above contact person and the Planning Department as soon as possible.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: APRIL 2, 2014 APPLICATION: TEXT AMENDMENT: REVISIONS TO USES SHOPPING CENTER DEVELOPMENT ZONES FILE #: MI-14-03 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Aren Wright - Electric Jason A. Lyon – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. Our office has no objections to the proposed amendments. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: April 2, 2014 T =============================================================== APPLICATION: Text Amendment: Revisions to Uses In Shopping Center Development Zones FILE#: MI-14-03 REVIEWING AGENCY: DelDOT CONTACT PERSON: Julio F. Seneus PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: 1. The department has no comments. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT: If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

EXCERPTS FROM DRAFT MEETING MINTUES OF THE DOVER CITY COUNCIL MEETING OF MARCH 24, 2014 FROM PAGE 1 REGULAR COUNCIL MEETING The Regular Council Meeting was held on March 24, 2014 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Anderson, Mr. Dixon, Mr. Perza, Mr. Slavin, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Mr. Lynn was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. EXCERPTS FROM PAGE 8 and PAGES 13-15 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - MARCH 10, 2014 The Parks, Recreation, and Community Enhancement Committee met on March 10, 2014 with Chairman Dixon presiding. Proposed Ordinances Amending Appendix B - Zoning, Article 3 - District Regulations Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the proposed ordinances amending Appendix B - Zoning, Article 3 - District Regulations, were being presented at the request of Mr. John Paradee, on behalf of his clients, and that the required sponsorship from members of City Council had been obtained. #2014-06 Amending Section 17 - Shopping Center Development (Permitted Uses) (Sponsors: Bonar, Hare, and Lynn) Mrs. Townshend explained that Proposed Ordinance #2014-06 amending Section 17 - Shopping Center Development (Permitted Uses) would allow apartments and multi-family residential uses within mixed use developments as permitted uses within the SC-3 (Regional Shopping Center) Zone. She explained that there are two (2) properties in the City with the SC-3 Regional Shopping Zone classification, the Dover Mall and the Blue Hen Mall, and that the request for the ordinance amendment was submitted on behalf of the Dover Mall. Mrs. Townshend advised members that the proposed ordinance also included an amendment to the SC-2 (Community Shopping Center) Zone to allow light automobile maintenance, provided that vehicles not be stored on the site and that all work take place within an enclosed building. She indicated that this request was

submitted by the owner of the Greentree Shopping Center and that other properties in the City with an SC-2 zoning classification that would be affected by the amendment include the North Dover Shopping Center, Value City Shopping Center, Dover Mart Shopping Center, and Metro Shopping Center. Staff recommended adoption of Proposed Ordinance #2014-06. Responding to Mr. Perza regarding possible environmental concerns, Mrs. Townshend stated that staff realizes that some properties are not well managed and to assure such instances are not allowed, the permitted use would be for light maintenance, entirely within a building (no maintenance done on outside of building), etc. She explained that the City would have to keep a close watch to assure that no fluids are being discharged inappropriately. Mrs. Townshend stated that if a business was not being operated properly, the City would be authorized to close the business and intermediately, the business would be notified of the violation, then fined, and if compliance was not obtained, the City would issue a provisional order. If compliance was not met at that time, she stated that the business would then be closed. She advised members that fines for commercial properties start at $50 and technically, the City can fine up to $1,000 per day. In response to Mr. Hutchison, Mrs. Townshend assured members that compatibility issues with the adjacent properties are considered in reviewing application requests for a permitted use. Mr. Denis McGlynn, Chief Executive Officer (CEO) of Dover Downs and Dover Motor Sports, advised members that the Dover Downs property is adjacent to the Dover Mall, where the proposed project would be located. He met with representatives of the Dover Mall to explain the concerns of Dover Downs, not with the subdivision or additional expansion of commercial use on the site, but with the addition of residential properties to the site. He explained that their concern was that the residential properties would only add enemies to the Speedway and this proposed residential development would be closer to Dover Downs than other existing residential areas. Allowing such a project would make a lot of residents unhappy due to the NASCAR races, NASCAR testing done throughout the summer, the Monster Racing experience that operates 60 days per year, the Firefly Music Festival, etc. He admitted that Dover Downs and Dover Motor Sports operations create noise and traffic on a regular basis and stated that it was not their desire to make life more difficult for all. Mr. McGlynn noted that the Comprehensive Plan assigned the SC-3 zoning classification for the Dover Mall property for a reason and he believed that one (1) of those reasons was due to the existence of Dover Downs. The Committee recommended denial of Proposed Ordinance #2014-06 due to encroachment issues with Dover Downs.

During the Council Meeting, at the request of Chairman Dixon, Mrs. Townshend briefed members on the proposed ordinance and Committee’s recommendation. She explained that there were two (2) issues to be considered, as follows: 1) amendments to the Shopping Center Zoning Classification (SC-3) which would allow apartments and multi-family dwellings if made a part of a mixed use development and assigned some of the bulk standards relative to the height of the buildings, which did not receive favorable recommendation by the Committee due to the testimony shared during the Committee meeting; and 2) amendments to the Shopping Center Zoning Classifications (SC-1, SC-2, and SC-3) which would allow for light motor vehicle service accessory to a permitted use. Mrs. Townshend referred to a letter, dated March 24, 2014, submitted by Mr. Barry Anstine, Managing Member of the JBP Greentree Properties, LLC, developers and owners of the Greentree Village Center (Exhibit #2), noting that Proposed Ordinance #2014-06 included amendments to the SC-3 Zone regarding apartments and multi-family dwellings that may not have the support for further consideration. Rather than not taking further action on the entire ordinance, she stated that Mr. Anstine requested that the City move forward with considering Proposed Ordinance #2014-06 and striking any uses in the SC-3 Zone that members did not wish to pursue at this time. As indicated in Mr. Anstine’s letter, she explained that the Greentree Village Center had been in discussions with Mid-Atlantic AAA regarding the possibility of developing a Car Care Center in the vacant building previously occupied by Blockbuster. The AAA Car Care Center would offer automotive services, such as tire, battery, and wiper blade replacements, with the anticipation that car owners would wait while services are completed. In response to Mr. Slavin, Mrs. Townshend indicated that without an amendment, the owners of the Greentree Village Center would not be permitted to request a conditional use for the property. Mr. Hutchison stated that since he is a Board Member of AAA, he would abstain from voting on the issue. Responding to Mrs. Williams, Mrs. Townshend explained that building renovations to the former Blockbuster building would be required to accommodate the desires of the owners of the Greentree Village Center to establish a AAA Car Care Center. She assured members that the owners would be required to submit building plans that would require fire code, building code, and zoning review by the City. Although the proposed amendment would not automatically allow such a business, it would provide the opportunity to establish such a business as a conditional use. Mr. Hare felt that an amendment to the SC-2 Zoning Classification could possibly cultivate the establishment of businesses in the City of Dover. He concurred with the concerns relative to the proposed amendments to the SC-3 Zoning Classification that would allow apartments and multi- family dwellings and questioned why there would be an interest in residing in such close proximity to either the Dover Mall or Dover Downs. In response to Mr. Hare, Mrs. Townshend clarified that the elimination of the proposed amendments to the SC-3 Zoning Classification that would allow apartments and multi-family dwellings would require striking Lines #7-18 of the proposed ordinance. If the amendment were approved, the First Excerpts of City Council Meeting Minutes Page 3 of 4

Reading and referral of the proposed ordinance, scheduled for the latter part of the meeting (Agenda Item #10B), would include the proposed ordinance as amended (striking Lines #7-18). Mr. Slavin moved for approval of the Committee’s recommendation for denial of Proposed Ordinance #2014-06 due to encroachment issues with Dover Downs, seconded by Mrs. Williams. Mr. Anderson felt that the proposed ordinance could add value to the City and that making certain amendments could alleviate some legitimate concerns. He suggested that members approve the proposed ordinance, with amendments, to be referred and allow for its consideration and public input. It was his feeling that the City too often shackles businesses and that denying the consideration of the proposed amendment would deny more jobs and people’s rights to use their property. He suggested stipulating that such use would not adversely affect adjacent property owners. Responding to Mr. Perza, Mrs. Townshend explained that if the Committee’s recommendation were approved, the proposed ordinance would not move forward for a First Reading and referral (in essence, Agenda Item #10-B would automatically be eliminated for consideration). In order for a First Reading and further consideration and public testimony of Proposed Ordinance #2014-06, members of City Council would need to vote in opposition to the motion to approve the Committee’s recommendation. The motion for approval of the Committee’s recommendation unanimously failed. (The First Reading of Proposed Ordinance #2014-06 will take place during the latter part of the meeting.) Excerpts of City Council Meeting Minutes Page 4 of 4

PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING OF MARCH 10, 2014 Excerpt from PAGE 3 and 4 The Parks, Recreation, and Community Enhancement Committee Meeting was held on March 10, 2014, at 3:31 p.m. with Chairman Dixon presiding Members present were Mr. Hutchison, Mr. Perza, Mr. Caldwell, and Mrs. Horsey (arrived at 3:33 pm). Proposed Ordinances Amending Appendix B - Zoning, Article 3 - District Regulations Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the proposed ordinances amending Appendix B - Zoning, Article 3 - District Regulations, were being presented at the request of Mr. John Paradee, on behalf of his clients, and that the required sponsorship from members of City Council had been obtained. #2014-06 Amending Section 17 - Shopping Center Development (Permitted Uses) (Sponsors: Bonar, Hare, and Lynn) Mrs. Townshend explained that Proposed Ordinance #2014-06 amending Section 17 - Shopping Center Development (Permitted Uses) would allow apartments and multi-family residential uses within mixed use developments as permitted uses within the SC-3 (Regional Shopping Center) Zone. She explained that there are two (2) properties in the City with the SC-3 Regional Shopping Zone classification, the Dover Mall and the Blue Hen Mall, and that the request for the ordinance amendment was submitted on behalf of the Dover Mall. Mrs. Townshend advised members that the proposed ordinance also included an amendment to the SC-2 (Community Shopping Center) Zone to allow light automobile maintenance, provided that vehicles not be stored on the site and that all work take place within an enclosed building. She indicated that this request was submitted by the owner of the Greentree Shopping Center and that other properties in the City with an SC-2 zoning classification that would be affected by the amendment include the North Dover Shopping Center, Value City Shopping Center, Dover Mart Shopping Center, and Metro Shopping Center. Staff recommended adoption of Proposed Ordinance #2014-06. Responding to Mr. Perza regarding possible environmental concerns, Mrs. Townshend stated that staff realizes that some properties are not well managed and to assure such instances are not allowed, the permitted use would be for light maintenance, entirely within a building (no maintenance done on outside of building), etc. She explained that the City would have to keep a close watch to assure that no fluids are being discharged inappropriately. Mrs. Townshend stated that if a business was not being operated properly, the City would be authorized to close the business and intermediately, the business would be notified of the violation, then fined, and if compliance was not obtained, the City would issue a provisional order. If compliance was not met at that time, she stated that the business would then be closed. She advised members that fines for commercial properties start at $50 and technically, the City can fine up to $1,000 per day. In response to Mr. Hutchison, Mrs. Townshend assured members that compatibility issues with the adjacent properties are considered in reviewing application requests for a permitted use.

Mr. Denis McGlynn, Chief Executive Officer (CEO) of Dover Downs and Dover Motor Sports, advised members that the Dover Downs property is adjacent to the Dover Mall, where the proposed project would be located. He met with representatives of the Dover Mall to explain the concerns of Dover Downs, not with the subdivision or additional expansion of commercial use on the site, but with the addition of residential properties to the site. He explained that their concern was that the residential properties would only add enemies to the Speedway and this proposed residential development would be closer to Dover Downs than other existing residential areas. Allowing such a project would make a lot of residents unhappy due to the NASCAR races, NASCAR testing done throughout the summer, the Monster Racing experience that operates 60 days per year, the Firefly Music Festival, etc. He admitted that Dover Downs and Dover Motor Sports operations create noise and traffic on a regular basis and stated that it was not their desire to make life more difficult for all. Mr. McGlynn noted that the Comprehensive Plan assigned the SC-3 zoning classification for the Dover Mall property for a reason and he believed that one (1) of those reasons was due to the existence of Dover Downs. Mr. Hutchison moved to recommend against adoption of Proposed Ordinance #2014-06 due to to encroachment issues with Dover Downs, seconded by Mr. Perza and unanimously carried.

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2014-06 WITH PC#1 (Planning Commission Amendments Indicated in Yellow Highlight) 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Appendix B - Zoning, Article 3 - District Regulations, Section 17 - Shopping Center Development 4 [(SC-1, SC-2 and SC-3)], Subsection 17.32 be amended by adding a new paragraph 6 to read as follows: 5 6. Light motor vehicle service accessory to a permitted use, provided that all work is completed 6 inside a building and that no automobiles are stored outside. 7 BE IT FURTHER ORDAINED: 8 That Appendix B - Zoning, Article 3 - District Regulations, Section 17 - Shopping Center Development 9 [(SC-1, SC-2 and SC-3)], Subsection 17.33 be amended by striking the text indicated in red strikeout and 10 inserting the bold, blue text, as follows: 11 17.33 In a regional shopping center (SC-3), [the following are permitted uses:] 12 1. All retail, office, personal service, recreational and institutional facilities which can be 13 shown, by market analysis, to be needed, and which will have no adverse effect on adjacent 14 land uses.; 15 2. Apartments and multi-family dwellings as part of a mixed-use development, subject to 16 the following requirements: 17 (a) a maximum building height of six (6) stories or 75 feet, whichever is less; and 18 (b) a maximum floor area ratio of 3.0. 19 ADOPTED: * 20 S:\ORDINANCES\2014\DRAFT\Ordinance #2014-06 Amending Appendix B - Zoning, Article 3 - District Regulations, Section 17 - Shopping Center Development w PC#1-Final Reading w.wpd 21 SYNOPSIS 22 The proposed ordinance would permit light motor vehicle service as an accessory use in 23 the SC-2 zone and apartments and multi-family dwellings as part of a mixed-use 24 development in the regional shopping center (SC-3) zone. 25 (SPONSORS: BONAR, HARE, AND LYNN) 26 Actions History 27 05/12/2014 - Scheduled for Public Hearing/Final Reading at Council 28 03/24/2014 - First Reading Held at Council 29 03/10/2014 - Introduced at Parks, Recreation, and Community Enhancement Committee

Monthly Report March 2014 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for the Transfer Tax Dollar Amount for the Month of March 2013/2014 Month of March 2013/2014 $39 33 30 $40 35 Thousands 30 $22 $20 25 17 $18 12 $20 $12 20 15 10 13 10 2 1 2013 $0 $5 $0 2013 5 0 1 $0 0 2014 2014 First Time Buyer for Month of March 2013/2014 Realty March 2013/2014 PropertySales in Dollars Received Prior to Recording 20 17 $39 13 Res. Non‐First $40 12 $22 $20 Thousands 15 10 Time Buyers $30 $18 $20 $12 10 Res. First Time 2013 $10 $0 $5 $0 Buyers $0 5 2014 0 2013 2014 Major Updates January ‐ 14 February ‐ 14 March ‐ 14 Assessment Change $278,200 $630,900 $2,672,600 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 15 $2,923,600 $2,854,638 1.02 1.02 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Page 1

Assessor’s Report Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ The Assessor’s Office has started the 2015 Revaluation process by visiting various neighborhoods and collecting data, if necessary Page 2

APR 16, 2014 CITY OF DOVER PAGE: 1 09:08 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-056.20-01-12.00 24A R10 124 MAPLE GLEN DR 1 5 2004 2 3039 B- AV 228,700 13-MAR-14 272,000 ED05-057.01-01-01.00 21 R10 5756 W DENNYS RD 1 3 1955 1.5 1365 C FR 141,600 14-MAR-14 106,000 ED05-066.02-01-13.00 24A R10 114 HOBBYHORSE CT 14 2013 1 2156 B+ VG 250,700 07-MAR-14 269,838 ED05-067.05-01-66.00 26B R10 11 HEMSTED CT 1 13 1988 2 2380 B+ AV 198,500 04-MAR-14 195,500 ED05-067.13-02-14.00 20 R10 162 CARNOUSTIE RD 1 6 1973 1 3151 B- GD 239,000 28-MAR-14 235,000 ED05-067.15-02-02.00 2A R10 217 MCKEE RD 14 2013 1 1431 C AV 159,600 06-MAR-14 157,000 ED05-067.16-02-02.00 11A R10 609 FAIRVIEW AVE 1 3 1948 1.5 1593 C+ AV 180,700 31-MAR-14 130,000 ED05-067.17-02-28.00 22 R10 19 SHINNECOCK RD 1 5 1999 2 2480 B+ VG 296,900 28-MAR-14 260,000 ED05-068.10-01-30.00 13 R10 830 MILLER DR 1 5 1969 2 2036 C+ GD 189,600 28-MAR-14 172,000 ED05-068.10-04-07.00 16L R10 404 EAST WIND DR 1 5 1991 2 1652 C+ AV 149,700 31-MAR-14 167,500 ED05-077.06-02-86.00 27 R10 816 E LOOCKERMAN ST 1 3 1956 1 1601 C+ AV 155,600 05-MAR-14 175,000 ED05-077.09-05-65.00 32A R10 18 ELM TER 1 1 1925 2 1808 B- AV 150,200 01-MAR-14 176,000 ED05-077.14-01-42.00 3A R10 65 LAUREL DR 1 5 1978 2 2656 C+ GD 266,800 07-MAR-14 225,000 ED05-085.11-01-52.00 12 R10 120 TURNER DR 1 14 1968 1 1103 C AV 154,700 18-MAR-14 134,900 ED05-085.12-01-50.00 12 R10 288 KESSELRING AVE 1 5 1966 2 1500 C+ AV 161,300 04-MAR-14 178,900

CITY MANAGER’S MONTHLY REPORT MARCH 2014 City Manager’s Monthly Report, March 2014

Customer Services  In the month of March, we processed 3,595 credit card payments for the month totaling $814,937.28. Human Resources  Continued contract negotiations. Library  828 attended 69 programs for adults.  281 attended 14 programs for teens.  1,023 attended 38 programs for children.  32 volunteers completed 374 hours of service.  441 attended 52 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, March 2014

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 3,000 400 2,500 296 2,166 2,136 300 2,094 243 259 1,919 228 239 2,000 1,820 210 214 1,679 1,707 1,613 195 194 188 198 1,550 1,515 200 177 1,386 1,399 1,366 1,500 143 1,000 100 500 Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- 0 13 13 13 13 13 13 13 13 13 13 14 14 14 Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- 13 13 13 13 13 13 13 13 13 13 14 14 14 Write-Offs / Electric & Trash Bills Final quarters of write off pending. The electric write-off for outstanding electric bills with dates ranging mainly from October 2010 until December 2010 . The proposed write-off of $68,479.46 includes $8,394.39 from accounts that filed for bankruptcy. The $68,479.46 is the first write-off for Fiscal 2013 and is .27 percent of the revenue ($24,964,900.) for the write-off period. In other words, the City collected 99.73% of all bills for the write-off period. For every $100 dollars of revenue the City billed in the write-off period, $0.27 was not collected. The trash write-off for outstanding trash bills with dates ranging mainly from July2010 until September2010. The proposed write- off of $2,396.86 includes $252.84 from accounts that filed bankruptcy. The $2,396.86 is the first write-off for Fiscal 2013 and is $0.47 percent of the revenue ($507,757) for the write-off period. In other words, the City collected 99.53% of all bills for the write-off period. For every $100 of revenue the City billed in the write-off period, $0.47was not collected. According to the APPA, the industry standard for collections among publicly held utilities of similar size is 99.74% of total electric revenue. The accounts are currently assigned to our collection agency and will remain there even when they have been written off. A complete list of accounts is available upon request. FY 2014 FY 2013 Major Program Updates Mar 2014 Mar 2013 Difference Year-to-Date Year-to-Date Number of Customers Served 20,983 19,700 1,283 191,901 208,100 Final Bills 585 570 15 5,634 5,492 Estimated Bills 188 169 19 1,543 1,429 Penalties Posted $ 20,207 $ 19,533 674 $ 172,183 $ 175,992 Extensions of Credit - Amount Extended $ 74,383 $ 57,942 16,441 $ 664,008 $ 717,277 Balance Transfers $ 5,228 $ 5,013 216 $ 39,714 $ 27,386 Utility Collections $ 31,308 $ 15,847 15,461 $ 214,486 $ 197,876 Special Assessments $ - $ - - $ - $ 659 Miscellaneous Billings $ 111,752 $ 102,270 9,482 $ 1,203,779 $ 1,102,278 CNP through Disconnect Collars $ 9 $ 26 (17) 179 280 Court Cases - - - - - Tamperings 2 - 2 2 18 Taxes Levied (includes carry forward) $ 314,296 $ 415,076 (100,780) $ 10,916,856 $ 10,919,489 Billing Adjustments $ 6,453 $ (2,583) 9,036 $ (11,887) $ (2,047) Total Taxes Collected $ 43,670 $ 53,312 (9,642) $ 10,651,665 $ 10,557,189 Taxes Outstanding $ 277,078 $ 364,347 (87,268) $ 277,078 $ 364,347 Payments in Lieu $ - $ 10,000 (10,000) $ - $ 58,450 Billing Accuracy (on schedule billings) 99.0% 99.0% - 99.0% 99.0% Bills Published on Schedule 99.0% 99.0% - 99.9% 99.9% Meters Read on Schedule 99.9% 99.9% - 99.9% 99.9% Customer Satisfaction Rating 99.9% 99.9% - 99.7% 99.7% Delinquent Accounts Collected 99.7% 99.7% - 99.8% 99.8% City Manager’s Monthly Report, March 2014 3

HUMAN RESOURCES Mar April May June July August Sept Oct Nov Dec Jan Feb Mar Category Total 13 13 13 13 13 13 13 13 13 13 14 14 14 * Caucasian 287 287 283 282 281 279 283 284 285 287 288 288 290 N/A * Minorities 54 54 53 53 54 54 54 56 55 56 57 57 58 N/A Hired 0 4 3 1 2 2 7 4 1 3 5 1 3 36 Terminated/ Resigned/ 7 4 8 2 1 3 2 1 1 0 3 1 0 33 Retired/Other Transferred/ 2 1 1 0 2 0 4 1 0 0 1 0 3 15 Promoted Jobs Posted 5 5 5 8 5 5 3 2 0 2 4 4 3 51 Workers Comp. Inju- 2 1 4 3 4 3 7 2 2 1 5 2 2 38 ries Workers Comp. Hours 259 62 28 0 119 62 384 110 48 120 116 0 128 1436 Insurance Claims 2 2 3 7 4 6 2 2 1 4 5 2 4 44 Full-time Employees: 331 Part-time Employees: 17 (4 Pitts Center, 1 Recreation, 11 Library, 1 Customer Service) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Positions Hired: (2) Library Clerks – part-time; Police Officer Transferred/Promoted: (3) Lineman 1st Class to Crew Leader; Line Crew Leader to Line Crew Superintendent Positions Posted: (2) Library Assistants – part-time; Playground Leaders I & II Recruitment Information (Positions closed in March) American Hispan- Asian/Pacific In Out Position Total Female Male Unknown Black White Indian/Alaskan Unknown ic Islander Dover Dover Native Electric Director 4 1 3 0 0 4 0 0 0 0 1 3 Fire Dispatcher 36 5 29 2 6 25 1 1 1 2 8 28 Unfilled/Open Positions by Department* Unfilled/Open Positions Mar April May June July Au- Sept Oct Nov Dec Jan Feb Mar By Department 13 13 13 13 13 gust 13 13 13 13 14 14 14 13 Electric 4 4 4 4 4 4 4 5 5 5 5 5 5 Public Works 17 19 22 22 20 20 16 15 15 14 13 13 13 Police 2 1 0 1 2 3 3 1 1 1 0 1 0 All Other Departments 7 7.5 5.5 6.5 6.5 6.5 6 7.5 6.5 5 6 5 5 Totals 30 30.5 31.5 33.5 32.5 33.5 29 28.5 27.5 25 24 24 23 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2013-14 Budget Electric: Electric Director, Electrical Engineer, (3) Lineman 1st Class Public Works: Utility Maintenance Mechanic II/Wastewater, Operations -Construction Manager, Building Craftsperson I , Motor Equipment Operator III (Streets), (2) Motor Equipment Operators II (Grounds), Motor Equipment Operator I (Water), Motor Equipment Operator III (Sanitation), Public Works Operation Manager, Civil Engineer l, Utility Construction Worker, Nursery Worker II, Grounds Superintendent All Other Departments: (2) Library Assistant (part-time), Storekeeper Buyer I, Fire Dispatcher, Accountant II, Assistant Finance Director 4 City Manager’s Monthly Report, March 2014

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Ma r- Apr- Ma y- Jun- Jul - Aug- Sep- Oct- Nov- Dec- Ja n- Feb- Ma r- 13 13 13 13 13 13 13 13 13 13 14 14 14 Electric Public Works Police Others Electric: 0 Public Works: 1 Police: 01 All Other Depts.: 0 Turnover Statistics 2010 2011 2012* 2013 * 2014 Total Turnover % 5.57 6.75 11.00 10.91 1.16 Termination Turnover % 0.27 1.08 0.29 1.47 0 Resignation Turnover % 2.12 4.05 5.21 5.01 .58 Retirement Turnover % 3.18 1.62 5.50 4.42 .58 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 Total Number of Employees Separating from Service 21 25 38 37 4 Average Number of Full-time Employees 362 356 333 325 330 Average Number of Part-time Employees 16 15 12 14 16 * Healthcare cost sharing implemented City Manager’s Monthly Report, March 2014 5

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 200 182 150 170 165 164 130 150 130 122 110 115 113 113 104 104 101 97 100 90 70 50 50 103 102 106 80 87 84 30 44 56 56 55 57 55 55 0 10 Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- 13 13 13 13 13 13 13 13 13 13 14 14 14 13 13 13 13 13 13 13 13 13 13 14 14 14 Programming Requests Completed Page Views - City of Dover Web Page 18 17 35,000 16 15 15 15 15 14 30,000 14 13 12 12 25,000 12 11 Pages Viewed 10 10 20,000 8 29,413 29,435 27,721 8 25,196 25,562 25,827 26,455 15,000 24,615 23,682 19,936 21,716 21,692 19,884 6 3 10,000 4 2 5,000 0 0 Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- 13 13 13 13 13 13 13 13 13 13 14 14 14 13 13 13 13 13 13 13 13 13 13 14 14 14 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 364 364 352 Scheduled PCs Replaced - - - Servers Supported 19 19 15 People Trained 14 12 4 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, March 2014

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Mar 14 Adults – 1102 Teens – 421 Children – 387 Circulation March 14 FYTD 14 March 13 FYTD 13 Dover residents 20,595 192,935 21,133 169,113 Ebooks 1,518 12,417 1,129 8,387 Kent residents* 14,822 137,208 16,976 130,607 Non-county residents 2,411 21,769 2,127 18,532 Registrations Dover residents 368 3,400 333 3,245 Kent residents* 38 661 165 1,105 Non-county residents 5 66 7 98 Other Visiting Patrons 28,231 245,738 28,501 241,791 Meeting Room Usage 2,025 17,288 1,588 8,388 Photocopier Usage 1,117 10,261 1,272 11,355 Computer Printing Usage 3,184 22,424 2,779 17,449 Computer Users 4,347 42,262 4,795 35,088 Wireless Computer Users 1,442 11,743 Holds (Total) 6,513 55,315 6,842 51,603 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 228 Harrington: 1 Milford: 80 Milford: 3 Smyrna: 988 Smyrna: 4 Outside City Limits: 13,526 Outside City Limits: 30 Total Registered Users: (Card Holders) City: 22,764 Kent County: 12,614 Outside Kent County: 952 Other Points of Interest: Inter/Interlibrary: 70 items loaned out Technical services: 1,892 items added 46 items borrowed 577 items deleted Volunteers: 374 hours of service completed City Manager’s Monthly Report, March 2014 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Eden Hill (Residential) Patriot Village Farthing Woods Village of Cannon Mill Clearview Meadows Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 956 942 911 1000 1,000 840 845 855 875 790 777 698 673 679 699 800 658 596 576 546 600 500 330 298 315 250 238 263 400 278 286 160 171 173 146 146 127 109 200 50 64 - 0 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Bulk Collection Mechanized Hand Trash Container 13 13 13 13 13 13 13 13 13 13 14 14 14 Collection Collection Repair/Delivery Bulk Automated Mar 14 Mar 13 MARCH 2014 FYTD 14 MARCH 2013 FYTD 13 Trips to DSWA Sandtown Landfill 161 1,841 187 1,554 Total Tonnage to DSWA 806.46 9,087.45 973.82 7,430.59 90-Gallon Containers Delivered 19 171 25 228 300-Gallon Containers Delivered 3 23 0 24 Total Man Hours-containers Delivered 50 326 64 401 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED March 2014 18,475 8,897 238,000 12.88 8 City Manager’s Monthly Report, March 2014

PUBLIC WORKS continued Streets MARCH 2014 FYTD 14 MARCH 2013 FYTD 13 Signed Installed 85 390 19 207 Signs Repaired 49 137 5 81 Curbs Painted Yellow (feet) 0 1,306 351 5,965 New Post Installed 17 61 6 35 Storm Catch Basins Repaired 2 16 0 1 Storm Catch Basin Repairing (Hrs.) 28 98 0 1 Storm Catch Basins Cleaned 1 292 4,430 6,226 Storm Catch Basins Cleaning (Hrs.) 6 140 360 1,043 Hot Mix Patching (Tons) 0 1 0 236 Hot Mix Patching (Hrs.) 0 0 0 283 Cold Mix Patching Hrs.) 89 217 40 499 Concrete Work (Hrs) 0 236 0 273 Concrete Patching (Cubic Yards) 0 21 0 0 Ditch Work (Hrs). 0 63 16 106 Street and Alley Maintenance (Hrs) 142 572 0 1,336 Street Sweeping (Miles) 810 6,209 1,534 8,682 Street Sweeping (Cubic Yards) 216 1,584 216 1,748 Leaves Collected (Cubic Yards) 0 7,601 0 14,455 Leaf Collection (Miles) 0 3,936 0 5,593 Grounds Total Work Orders = 2 General = 1 Arborist = 1 Arborist Crew MARCH 2014 MARCH 2013 Trees Trimmed 5 156 Trees Removed 15 17 Stumps Removed 4 4  Limed low street trees.  Completed trimming alleys.  Removed trees and stumps. Beautification Crew  Worked in greenhouse potting plants, planting plugs and watering.  Assisted crews during snow events. Mowing Crew  Assisted Arborist and Beautification Crews.  Assisted small engine mechanic readying equipment.  Assisted crews during snow events. City Manager’s Monthly Report, March 2014 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Printed multiple posters for DDP and Economic Development.  Created multiple Miss Utility maps.  Created multiple maps for Planning & Inspections.  Printed multiple posters for the Library.  Printed map for tree mitigation at Silver Lake Park.  Printed out Calpine tree mitigation maps. Fleet and Facilities Management Fleet Maintenance Work Orders: 97 Major Program Updates MEASURE MARCH 2014 MARCH 2013 DIFFERENCE 6 out of 15 40.0 % There were 20 vehicles needing to be jump started and 11 of them were road calls. We must pay close Scheduled Preventative Maintenance attention to things being left on in vehicles at the end 31 out of 32 appointments being kept (Quantity and - 56.88 % of our shifts to minimize the need for jump starts. If 96.88 % Percentage) there is an ongoing issue with a vehicle concerning the batteries not holding charge it should be checked into the shop rather than continuing to jump it every day. Facilities Management Routine work orders completed within 5 29 out of 29 23 out of 23 0% days (Quantity and Percentage) 100 % 100 % Emergency work orders completed 1 out of 1 7 out of 7 within 2 days (Quantity and Percent- 0% 100 % 100 % age) 10 City Manager’s Monthly Report, March 2014

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates MARCH 2014 MARCH 2013 DIFF FY14 YTD FY13 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 28 11 +17 97 81 Plan Review Completed Within 4 plans 10 plans -6 66 77 30 days of Submission 100% 100% OPERATIONAL SUMMARY Task MARCH 14 MARCH 13 CURRENT FY 1,137,310,00 Water Production - Daily Average 3,969,129 3,692,194 0 Average Field Response Time (goal is <30 minutes) 18.36 19.60 18.10 Water Mains Repaired 0 1 4 Water Service Lines Repaired 0 1 7 Wastewater Mains Repaired 0 0 0 Wastewater Service Lines Repaired 0 2 3 Sewer Lines Flushed - linear feet 51,140 113,199 976,259 Sewer Mains Videoed -linear feet 0 1,297 19,472 Total Fire Hydrants in Service 1,807 1,803 1,807 Total Water Meters in City Distribution System 14,192 14,100 14,192 City Manager’s Monthly Report, March 2014 11

PUBLIC UTILITIES Electric System Peak Total System Load 200 100,000 164.2 80,225 150.9 156.8 144.8 70,462 141.5 80,000 67,058 66,408 60,085 60,871 59,792 60,375 123.6 118.24 58,635 57,155 58,463 150 55,369 107.1 105.94 108.35 106.4 52,890 102.3 99.89 60,000 100 40,000 50 20,000 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 13 13 13 13 13 13 13 13 13 13 14 14 14 13 13 13 13 13 13 13 13 13 13 14 14 14 Outages Customers of Gained/Lost 35 8,000 50 25 6,000 39 40 Outages Customers 15 4,000 30 20 15 5 2,000 10 11 9 10 5 7 5 5 2 2 4 3 Mar 13 Apr 13 May 13 Jun 13 Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 -5 0 0 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Outages Customers 13 13 13 13 13 13 13 13 13 13 14 14 14 Outages: 3 Customers: 39 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 14 YTD FY 13 FY 12 6 31 24.0 Minutes 28.17 Minutes 67.72 50.74 39.44 MAR 14 MAR 13 FY14 YTD PROGRAM UPDATES Tree Trimming 267 234 2031 Number of Oil Releases 0 1 9 Lost Time Accidents – All Electric Utility Divisions 0 0 1 New Services 15 2 91 Major Goals Completed in the Past Two Months N/A 12 City Manager’s Monthly Report, March 2014

City Planner’s Monthly Report Planning, Inspections & Recreation MARCH 2014 Planning, Inspections & Recreation Highlights  Youth In Government Day - Thirty students attended our annual Youth In Government Day representing Dover and Polytech High schools. New this year was Aerial Golf in which students had a blast participating with prizes awarded to 1, 2, and 3rd place. Students from Polytech won in all three (3) categories. The mock council meeting was a huge success, the students enjoyed participating in the various City Council roles.  “The Grande”- Building II located at Doveview Drive continues to be a successful project.  March 25th was the one year anniversary of the designation of The Green as a National Monument. Personnel and Training Updates  On March 4, 2014 Greg Akers was a guest lecturer for a “Contracts and Specifications Engineering” class held at Delaware Technical Community College -Terry Campus.  On March 12, 2014 Maretta Savage-Purnell, Dawn Melson-Williams, Carolyn Courtney, and Peggy O’Brien attended the Delaware Public Archive Records Files Management and Preparation of Records to Transfer to Delaware Public Archives Training held in the City Hall Conference Room.  On March 17 - 19, 2014 Timothy Mullaney and Jason Osika attended the National Fire Alarm and Sig- naling Code Training held in Baltimore, Maryland.  On March 21, 2014 Carolyn Courtney and Bill Cook (Planning Office) attended the Heels and Wheels Bike Summit held by Delaware Recreation & Parks Society, DNREC’s Division of Parks & Recreation; DelDOT Planning, the Delaware Bicycle Council, the Dover/Kent County MPO, the Wilmington Area Metropolitan Planning Council and the Nemours Health & Prevention services.  On March 19-20, 2014 Wayne LaForte (Public Works) and Wayne Voshell attended the National Recre- ation and Park Association’s Certified Playground Safety Inspector training course in Milford. The two day course focused on playground hazard identification and risk management methods.  On March 26, 2014 Ann Marie Townshend was a guest lecturer at University of Delaware’s graduate course on “Land Use and Transportation.”

Planning, Inspections & Recreation Revenue FY '14 Budget FY '14 Actual (YTD) Revenue Stream LOOKING FORWARD ….. Business License $1,460,000 $ 1,442,735 99% The following ac vi es are Trailer License $20,500 $ 21,446 105% planned for April and will be Building Permits $400,000 $ 412,205 103% reported in the April Monthly Cert. of Occupancy $9,000 $ 4,470 50% report: Public Occupancy $10,000 $ 9,031 90%  Annual Easter Egg Hunt Lodging House $14,000 $ 11,436 82%  So ball League Season Opens Plumbing/Heating/Air $75,000 $ 51,266 68%  Spring Break Sports Camps Sprinkler $25,000 $ 20,122 80% Rental Inspection Fee $345,000 $ 330,083 96% Miscellaneous $20,000 $ 37,015 185% Fire Protection Fees $31,000 $ 24,350 79% Vacant Building Reg. $60,000 $ 124,250 207% Total P&I Revenue $2,469,500 $ 2,488,409 101% Recreation $133,000 $94,412 71% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For March 2014, Planning Staff was in- volved with review of 57 Permits and 8 Certificates of Occupancy permits (2014 calendar year total of 161 Permits and COs compared to 181 for 2013). Planning Staff also reviews new applications for Business Li- censes and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  On-going efforts of the Planning Office include participating in planning for the participating in the planning and development design of Garrison Oak Technical Park, the pending updates to the FIRM Maps (Flood Insurance Rate maps) issued by FEMA for flood plains, and research for future ordinance amendments related to the commercial zoning classifications. Final Action was taken by City Council on March 10, 2014 to approve the Comprehensive Plan Amend- ments 2014 (MI-14-01).The series of addendums to the text of the Comprehensive Plan adopted are related to the Central Dover Community Plan with addendum to Chapter 11 – Housing and Community Develop- ment Plan and to Transportation Improvement District for the Route 13 and Bay Road Corridors with ad- dendum to Chapter 9 - Transportation Plan. Another request was also received for an amendment to the Map

12-1: Land Development Plan; however, after the Planning Commission hearing on February 18, 2014 this request was withdrawn. Pending Ordinance Development Planning Staff continues review of the City’s Floodplain Regulations to develop proposed text amendments to be incompliance with FEMA’s regulations for the National Flood Insurance Program (NFIP). A Draft Or- dinance is in development to amend the Dover Code of Ordinances, Chapter 50 – Floods. This review and update of the City’s Floodplain Regulations is required as new FIRM Maps (Flood Insurance Rate maps) will become effective in July 2014. New Dover High School Project (C-10-05/S-11-18) Construction activities related to site improvements and the building construction activities continue at the new Dover High School project site. The monthly coordination meeting on the project was held on March 27, 2014 for update on the construction. DNREC has identi- fied significant compliance issues with erosion and sediment control issues on the project site to be remedied. The sidewalk improvement project for the north side of Route 8 and the HAWK are progressing through the design process at DelDOT. Information on each agency’s requirements for compliance in order to allow furniture move-in, in order to issue a Temporary Certificate of Occupancy, and to issue a Final Cer- tificate of Occupancy were discussed. Garrison Energy Center (Master Plan S-12-03/ Phase 1 S-12-17) The Planning Staff participates in weekly coordination conference calls with Calpine regarding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Garrison Oak Technical Park). The Final/ Final Administrative Site Plan approval for the Garrison Energy Center Phase 1 was granted on September 6, 2013 subject to conditions of approval. Construction is underway with Foundation Building Permits for the project continuing to be received for review and inspection. BOARD AND COMMISSION ACTIVITY  Board of Adjustment The Board of Adjustment met on March 19, 2014. The next regular scheduled meeting of the Board of Ad- justment is scheduled for April 16, 2014. The following applications were considered.  V-14-01 Lands of Joe W. Burden – Appeal denied for the use of the property located at 128 South Queen Street to be used as a rooming house.  V-14-05 Lands of Thomas Bugbee and Sherrill Brekke – Variance approval for a new residential construction within the flood hazard area to build to six (6) foot contour.  Historic District Commission The Historic District Commission met on March 20, 2014. The next Historic District Commission meeting is scheduled for April 17, 2014. There were no applications. The Historic District Commission received up- dates on the project and permit activities associated with Architectural Review Certifications in the Historic District.  Planning Commission The Planning Commission did not meet on March 17, 2014 due to inclement weather. The next Planning Commission meeting is scheduled for April 21, 2014.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM  CDBG FY13 Projects Contracts for FY13 projects have been executed and projects are underway.  Homeownership Assistance Program CDBG funds will be used to provide settlement assistance to assist qualifying families purchase properties in the City of Dover.  MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. Two (2) homes have been completed. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations costs for the shelter.  MHDC Emergency Home Repair Project CDBG funds will be used to assist very low income homeowners with emergency repairs to eliminate severe housing conditions that constitute health and safety hazards. Two (2) homes have been completed.  NCALL Research CDBG funds were used for foreclosure prevention and pre-purchase homeownership counseling services for ten (10) Dover residents.  Elizabeth W. Murphey School CDBG funds will be used for minor renovations for one of the facilities that services children that are at risk for homelessness. Replacement of the windows has been completed.  Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualify- ing families. A total of $2,080,554 including program income has been expended on the acquisition and reno- vations for eleven (11) properties. Nine properties have been sold, one is a lease purchase and one is a rental that serves persons with disabilities. Ten (10) first-time homebuyers have purchased homes through the NSP Settlement Assistance Program. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (lease purchase) 1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (sold)

Dangerous Buildings, Vacant Buildings & Demolitions  126 N. Ann Avenue – Renovation work has stopped on the property. Notice was sent to the owner to complete the renovations or the home will be brought forward on the dangerous building priority list to start the demolition of the structure.  105 S. Queen Street—A residential Renovation Permit has been obtained and a re-inspection to the home shows that work continues to be made as finances provide.  200 N. West Street—The owner was granted their request for a use variance by the City Board of Adjust- ment on January 27th. The owner has advised that they would like to start renovations to the home be- ginning in early March.  101 S. Queen Street —Demolition of the structure is complete.  27 N. New Street—Home was condemned as unfit for human occupancy with notice going to the owner to make repairs by January 9, 2014, or the structure will be brought forward to Council as a dangerous building. On January 27th, Dover City Council declared the home dangerous and ordered the property owner to either make repairs or have the home demolished by February 27, 2014. No repairs have been made, Staff will proceed with having an asbestos survey done and obtain bids for the demolition.  814 Maple Parkway—A lien search was ordered for the property. The in-ground pool has been con- demned as an unsafe structure and will be taking forward to Council as a dangerous structure.  830 Maple Parkway—A lien search has been completed. The management company for the lien holder has been in contact with staff and plans on covering the pool and making it safe.  409 South DuPont Highway—Notice was sent to the owner to have repairs made or the property will go forward to City Council on April 14, 2014 to have Council declare it dangerous and recommend Staff to have it demolished.  39 N. New Street—Notice was sent to the owner to have the home demolished by March 30, 2014 or City Staff will move forward to present the property to City Council on April 14, 2014 with the recom- mendation to have the structure demolished.  Vacant Buildings—During the month of March, twenty-one (21) additional buildings were registered as vacant, and $6,750.00 in vacant building registration fees were collected. 814 Maple Parkway –Dangerous Pool

Code Enforcement Activity—MARCH Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 2 10 100% 90% No valid Building Permit 4 8 60% 88% Tall grass and weeds 2 2 100% 100% Unregistered vehicle 3 10 100% 90% Abandoned vehicle 7 27 86% 93% Annual Housing Inspec on 36 154 97% 95% Property Maintenance – 74 123 81% 75% Exterior Electric Termina on 10 18 100% 100% Dover Code of Ordinances 44 144 68% 77% Zoning 8 28 75% 79% Total Cases 190 526 Total # of Inspec ons For 244 Month 39 N. New Street

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspec ons MAR 14 FYTD 14 MAR 13 FYTD 13 Fire Protec on Inspec ons (New & Exis ng) 33 124 60 238 Fire Code Inspec ons 4 120 118 218 Inspec on Deficiencies 79 188 41 119 Cer ficate of Occupancy 1 11 3 43 Accidental $3000 $1,033,000 $90,000 $96,450.00 Incendiary $0 $0.00 $0.00 $1100.00 Undetermined $20,000 $0.00 $1,000 $1000.00 PERMITTING AND LICENSING Permits Issued MAR 14 FYTD 14 MAR 13 FYTD 13 Administra ve Permit 1 2 3 21 Building Addi on/Renova on Permits 26 62 24 217 Building Permits 10 31 14 99 Demoli on Permits 4 10 4 38 Fence Permits 8 12 7 61 Fire Preven on Permits 5 15 6 85 Mechanical Permits 26 89 22 227 Plumbing Permits 22 67 30 254 Sign Permits 28 53 31 175 Swimming Pool Permits 0 0 0 11 Business Licenses 29 82 32 1020 Merchant Licenses 3 10 2 266 Contractor Licenses 39 92 34 699 Lodging House Licenses 2 29 0 51 Mobile Homes 11 15 0 225 Public Occupancy 17 277 4 333 Rental Dwelling 286 2680 58 2882 BUILDING INSPECTIONS Inspec ons MAR 14 FYTD 14 MAR 13 FYTD 13 Building 250 667 246 2,656 Plumbing/Mechanical 365 940 251 2,764 Cer ficate of Occupancy 8 31 8 72

Fire Marshal’s Office—At a Glance Number of Fires Requiring FM Response for Number of Complaints – 8 March 2014 3 Accidental 1 Undetermined 0 Incendiary 22 hours of inves ga on me Recreation Division Enrollment Summary March 2013 verses March 2014 400 FY13 FY14 200 0 General Recreation Sports Trips Leagues Category FY13 FY14 General Recrea on 275 291 Sports 110 124 Trips 34 36 Leagues 50 48 Camps Not Offered Not Offered

Revenue Breakdown: March 2013 verses March 2014 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps General Recreation $2,556.00 General Recreation $4,774.50 Sports $630.00 Sports $1,340.00 Camps $520.00 Trips $810.00 Leagues $8,370.00 Trips $536.00 Building & Field Rentals $2,777.50 Leagues $9,340.00 Camps $140 Building & Field Rentals $2,145.00

John W. Pitts Recreation Center – MARCH 2014 Total Program Attendance Facility Usage By The Hour 14,000 800 12,000 10,000 600 8,000 400 6,000 4,000 200 2,000 0 Mar 13 0 Mar 13 Apr 13 May 13 Apr 13 May 13 June 13 June 13 July 13 Aug 13 July 13 Aug 13 Sept 13 Oct 13 Sept 13 Oct 13 Nov 13 Nov 13 Dec 13 Jan 14 Dec 13 Jan 14 Feb 14 Mar 14 Feb 14 Mar 14 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Facility Usage By The Hour MAR 14 FYTD 14 MAR 13 FYTD 13 Open Gym 474 3,689.5 529.25 4,105 Fitness Classes 75 508 57.5 420.25 Leagues 69 808 45 712 Camps 0 555 0 49 Sports Classes 44.25 189.75 18.5 152 Meetings & Rentals 37.5 261.5 11.5 242.5 Enrichment Classes 3.5 62.5 2 50 Total Facility Usage Hours 703.25 6,074.25 663.75 5,730.75 Daily Program Attendance** MAR 14 FYTD 14 MAR 13 FYTD 13 Total 3,190 44,101 3,013 43,801 Open Gym 707 4,072 1,280 7,725 Fitness Classes 432 2,959 393 3,058 Leagues 1,195 26,985 1,085 26,128 Camps 0 1,308 0 254 Sports Classes 415 1,852 180 1,288 Meetings & Rentals 426 6,795 65 5,237 Enrichment Classes 15 130 10 111 Since our opening in late April 2008, we have had 316,320 guests at the John W. Pitts Recreation Center. March Open Gym Registrations and Packages Sold Packages Sold: March. MTD YTD FYTD Daily: 16 $48 305 $935 Individual Quarterly: 2 $30 17 $255 Individual Annual: 0 $0 1 $ 50 Family Quarterly: 0 $0 6 $180 Family Annual: 0 $ 0_ 1 __ $100___ Revenue: $78 $1,520

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS MARCH 2014 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

2 of 11 CITY OF DOVER ACTIVITY REPORTS March 2014 S FINANCE DEPARTMENT ACTIVITY LEVELS FY13 YTD FY14 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 4,123 4,764 Total Amount of All Deposits $ 116,142,646 $ 97,739,220 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 633,517 100.0% $ 15,104,435 623,333 100.0% $ 14,593,725 Wages and Hours Worked Regular 527,923 83.3% $ 11,712,687 520,293 83.5% $ 11,255,932 All over time 28,687 4.5% $ 1,257,571 27,608 4.4% $ 1,111,801 Other Paid or Unpaid Wages and Hours Vacation 32,884 5.2% $ 849,700 33,703 5.4% $ 877,690 Sick 15,279 2.4% $ 383,828 12,788 2.1% $ 325,789 Terminal Leave - Retiree Vacation/Sick Payout 15,859 2.5% $ 466,332 10,727 1.7% $ 339,954 Comp Time 6,139 1.0% $ 172,391 6,074 1.0% $ 169,763 Personal 1,263 0.2% $ 35,366 1,099 0.2% $ 31,047 Leave Without Pay 4,129 0.7% $ - 3,801 0.6% $ - Other (description below) 1,356 0.2% $ 226,560 7,243 1.2% $ 481,713 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 19 19 Number of Payroll Checks & Direct Deposits Issued 6,904 6,837 Number of Pension Checks Issued 2,225 2,310 Total Pension Benefits Paid - Defined Benefit Plan $ 3,680,826 $ 3,881,713 ACCOUNTS PAYABLE Number of Check Vouchers 4,623 4,487 Number of EFT Vouchers 1,628 1,508 Vouchers Dollar Amount Disbursed $ 66,740,094 $ 62,967,845 PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock Items on Hand with No Usage $2,700,000 2400 $730 $2,600,000 2200 $630 $2,500,000 Total Dollar Value Total Line Items 2000 $2,400,000 $530 1800 $2,300,000 Thousands $430 $2,200,000 1600 $330 $2,100,000 1400 $2,000,000 1200 $230 $130 Total Dollar Value Total Line Items $30 Mar‐13 Apr‐13 May‐13 Jun‐13 Jul‐13 Aug‐13 Sep‐13 Oct‐13 Nov‐13 Dec‐13 Jan‐14 Feb‐14 Mar‐14 Value: $2,549,663 Line Items: 1,453 Ele ctric Water General S toc k P urc ha se s by Fund Electric: $657,425 Water: $55,016 General: $34,669 $350,000 $300,000 $250,000 $200,000 Fuel Use $ 15 0 , 0 0 0 Unleaded: 9,917.2 gallons $ 10 0 , 0 0 0 Diesel: 7,102.1 gallons $50,000 Total Cost: $ 52,119 $0 Ma r Apr Ma y Jun Jul Aug S e p O c t Nov De c Ja n Fe b Ma r 13 13 13 13 13 13 13 13 13 13 14 14 14 Ele c tric Wa te r G e ne ra l Electric $ 66,073 Water $ 8,696 General $ 10,802

3 of 11 City of Dover Finance Department Monthly Report – March 2014 General Fund Summary Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ 3,455,200 $ 4,219,800 $ - $ 4,219,800 0.0% Revenues Court of Chancery Fees 863,200 863,200 677,420 185,780 78.5% Fines & Police Revenues 1,316,000 1,316,000 737,456 578,544 56.0% Franchise Fees 606,200 606,200 320,128 286,072 52.8% Grants 623,500 623,500 277,626 345,874 44.5% Intrafund Services 4,454,300 4,454,300 3,126,993 1,327,307 70.2% Library & Recreation Revenues 599,600 599,600 479,976 119,624 80.0% Licenses & Permits 2,627,500 2,627,500 2,567,254 60,246 97.7% Property Taxes (Includes BID Revenue) (1) 11,169,500 11,169,500 11,093,509 75,991 99.3% Miscellaneous Revenues 138,300 138,300 66,641 71,659 48.2% Sanitation Revenues 2,676,500 2,676,500 1,947,696 728,804 72.8% Garrison Farm Rent Revenue 118,500 118,500 78,149 40,351 65.9% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 527,400 531,100 497,955 33,145 93.8% Civil Traffic Penalties 600,000 600,000 184,950 415,050 30.8% Transfer Taxes 1,315,500 1,315,500 778,837 536,663 59.2% Verizon, Contingency and CI Reserves 32,000 32,000 21,000 11,000 65.6% Police Grants 110,000 151,800 63,365 88,435 41.7% Water/Wastewater Fund 500,000 500,000 375,000 125,000 75.0% Electric Fund 8,000,000 8,000,000 6,000,000 2,000,000 75.0% Total Revenues 36,278,000 36,323,500 29,293,955 7,029,545 80.6% Total Beginning Balance & Revenues $ 39,733,200 $ 40,543,300 $ 29,293,955 $ 11,249,345 72.3% Expenditures City Clerk & Council $ 442,200 $ 445,600 $ 306,566 $ 139,034 68.8% Mayor, City Manager & Human Resources 874,900 886,800 656,559 230,241 74.0% Police & Police Extra Duty 14,331,800 14,542,300 10,202,474 4,339,826 70.2% Public Services 4,131,800 4,192,700 2,824,894 1,367,806 67.4% Procurement & Inventory, Facilities Mgmt., Vehicle Maint. 1,870,900 1,872,500 1,280,396 592,104 68.4% Planning & Inspections 2,045,600 2,129,900 1,492,311 637,589 70.1% Finance, Info Tech & Customer Services 2,676,400 2,694,900 1,848,382 846,518 68.6% Library & Recreation 2,038,600 1,970,500 1,373,213 597,287 69.7% Fire Department 692,100 692,100 450,852 241,248 65.1% Assessor 198,300 198,300 142,650 55,650 71.9% Contribution to DDP 162,400 162,400 121,800 40,600 75.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 400,000 118,800 - 118,800 0.0% Insurance 658,900 658,900 483,312 175,588 73.4% OPEB - Retiree’s Health Care Contribution 1,636,500 1,636,500 1,227,375 409,125 75.0% Police Pension Trust Contribution - State Grant 500,000 500,000 276,626 223,374 55.3% Appropriation to Employee Pension Fund - Unfunded Liability 1,159,100 1,923,700 869,325 1,054,375 45.2% Appropriation to Police Pension Fund 307,400 307,400 307,400 - 100.0% Street Lights 836,000 836,000 579,694 256,306 69.3% Debt Service 557,300 557,300 552,051 5,249 99.1% Provision for Uncollectible 10,000 10,000 10,000 - 100.0% Transfers Out Capital Projects Fund 1,278,300 1,278,300 958,725 319,575 75.0% Total Expenditures 36,833,500 37,639,900 25,964,605 11,675,295 69.0% Budget Balance - Working Capital 2,899,700 2,903,400 - 2,903,400 0.0% Total Budget Balance & Expenditures $ 39,733,200 $ 40,543,300 $ 25,964,605 $ 14,578,695 64.0% Reserve Balances Contingency $ 723,600 $ 725,500 $ 715,608 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 3/31/14 is $275,287 as compared to $362,629 in March 2013.

4 of 11 City of Dover Finance Department Monthly Report – March 2014 Water/Wastewater Fund Summary Revised 75% Budget Budget YTD Balance Budget Beginning Balance - Water $ 770,800 $ 732,700 $ - $ 732,700 0.0% Beginning Balance - Wastewater $ 412,600 $ 441,400 $ - $ 441,400 0.0% Beginning Balance - Kent County Treatment $ 141,600 $ (17,300) $ - $ (17,300) 0.0% 1,325,000 1,156,800 - 1,156,800 0.0% Revenues Water Fees 4,730,700 4,730,700 3,329,139 1,401,561 70.4% Wastewater Fees 3,642,700 3,642,700 2,660,384 982,316 73.0% Kent County Treatment Fees 2,980,300 2,980,300 2,187,693 792,607 73.4% Ground Water Inflow Adjustment 1,324,600 1,324,600 982,961 341,639 74.2% Water Tank Leases 333,800 333,800 210,499 123,301 63.1% Miscellaneous Service Fee 105,100 82,000 54,826 27,174 66.9% Impact Fees - Water 357,000 357,000 233,295 123,705 65.3% Impact Fees - Wastewater 323,000 323,000 211,222 111,778 65.4% Total Revenues 13,797,200 13,797,200 9,870,019 3,927,181 71.5% Total Beginning Balance & Revenues $ 15,122,200 $ 14,954,000 $ 9,870,019 $ 5,083,981 66.0% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 664,400 $ 634,700 $ 258,292 $ 376,408 40.7% Water 433,900 436,900 316,362 120,538 72.4% Water Treatment Plant 1,501,800 1,507,800 993,731 514,069 65.9% Wastewater 945,100 946,000 601,708 344,292 63.6% Construction 351,400 352,200 194,480 157,720 55.2% Kent County Treatment 3,524,800 3,524,800 2,619,342 905,458 74.3% Intrafund Service Fees 1,233,400 1,233,400 900,988 332,412 73.0% Pension Unfunded Liability 339,400 339,400 254,550 84,850 75.0% OPEB - Retiree's Health Care Contributions 200,000 200,000 150,000 50,000 75.0% Debt Service 1,019,500 1,019,500 813,856 205,644 79.8% Other Employment Expenses 25,000 10,800 - 10,800 0.0% Transfers Out General Fund 500,000 500,000 375,000 125,000 75.0% Water I & E Fund 1,200,000 1,233,200 600,000 633,200 48.7% Wastewater I & E Fund 1,330,000 1,330,000 665,000 665,000 50.0% Total Expenses 13,268,700 13,268,700 8,743,309 4,525,391 65.9% Budget Balances Budget Balance - Working Capital - Water 1,056,400 1,018,300 - 1,018,300 0.0% Budget Balance - Working Capital - WW 797,100 825,900 - 825,900 0.0% Budget Balance-Working Capital - KSA - (158,900) - (158,900) 0.0% Total Budget Balances 1,853,500 1,685,300 - 1,685,300 0.0% Total Budget Balances & Expenses $ 15,122,200 $ 14,954,000 $ 8,743,309 $ 6,210,691 58.5% Reserve Balances Contingency-Water $ 105,600 $ 106,600 $ 104,480 Contingency-Wastewater $ 191,500 $ 190,800 $ 188,927 Impact Fee Reserve - Sewer NO BUDGET NO BUDGET $ 3,767,547 Impact Fee Reserve - Water NO BUDGET NO BUDGET $ 199,684 Bond Coverage Ratio (Covenant 1.20) 3.99 4.03 4.19

5 of 11 City of Dover Finance Department Monthly Report – March 2014 Electric Revenue Fund Summary Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ 7,152,400 $ 6,620,900 $ - $ 6,620,900 0.0% Revenues Sales to Customers 76,286,700 76,286,700 59,217,775 17,068,925 77.6% Utility Tax 1,492,200 1,492,200 958,936 533,264 64.3% Weyandt Hall Rents 251,000 251,000 105,968 145,032 42.2% Miscellaneous Revenues 737,800 737,800 529,907 207,893 71.8% Interest Earned 119,400 119,400 (2,869) 122,269 -2.4% Transfer from Rate Stabilization 4,000,000 4,000,000 7,000,000 (3,000,000) 175.0% Intrafund Service Receipts Water/Wastewater 98,500 98,500 72,295 26,205 73.4% Total Revenues 82,985,600 82,985,600 67,882,012 15,103,588 81.8% Total Beginning Balance & Revenues $ 90,138,000 $ 89,606,500 $ 67,882,012 $ 21,724,488 75.8% Expenses Power Supply & Generation Hedged Energy $ 23,832,000 $ 23,832,000 $ 22,528,491 $ 1,303,509 94.5% Power Supply Management 996,000 996,000 747,000 249,000 75.0% Capacity Charges 15,787,200 15,787,200 12,045,046 3,742,154 76.3% Dover Sun Park Energy 1,565,800 1,565,800 1,037,904 527,896 66.3% Solar Renewal Energy Credits 300,000 300,000 201,481 98,519 67.2% PJM Charges - Energy 12,812,900 12,812,900 14,235,007 (1,422,107) 111.1% PJM Charges - Transmission & Fees 4,740,000 4,740,000 5,965,825 (1,225,825) 125.9% Total Power Supply 60,033,900 60,033,900 56,760,754 3,273,146 94.5% Plant Operations 6,015,800 6,015,800 3,815,834 2,199,966 63.4% Generation Fuels - - 2,202,624 (2,202,624) 0.0% Capacity Credits (15,079,800) (15,079,800) (11,747,750) (3,332,050) 77.9% PJM Spot Market Energy (230,500) (230,500) (708,481) 477,981 307.4% PJM Credits (397,000) (397,000) (5,546,039) 5,149,039 1397.0% Total Generation (9,691,500) (9,691,500) (11,983,812) 2,292,312 123.7% Total Power Supply & Plant 50,342,400 50,342,400 44,776,942 5,565,458 88.9% Electric Operating Divisions: Transmission/Distribution 3,302,500 3,312,200 2,093,076 1,219,124 63.2% Electrical Engineering 1,192,200 1,194,500 726,139 468,361 60.8% Administration 597,000 597,800 373,830 223,970 62.5% Meter Reading 220,300 221,900 159,225 62,675 71.8% Systems Operations 543,600 553,500 406,327 147,173 73.4% Intrafund Services 3,319,400 3,319,400 2,298,300 1,021,100 69.2% Utility Tax 1,492,200 1,492,200 958,936 533,264 64.3% OPEB - Retirees Health Care Contribution 513,300 513,300 384,975 128,325 75.0% Pension Trust Contribution - Unfunded liability 1,314,200 1,314,200 985,650 328,550 75.0% Interest on Deposits 27,000 27,000 15,509 11,491 57.4% Green Energy Payment to DEMEC 135,800 135,800 98,607 37,193 72.6% Accounts Receivable Write-Offs 200,000 200,000 200,000 - 100.0% Other Employee Expenses 150,000 125,700 - 125,700 0.0% Contractual Services RFP's 100,000 100,000 8,000 92,000 8.0% Debt Service 3,301,900 3,301,900 2,550,780 751,120 77.3% Transfers Out: General Fund 8,000,000 8,000,000 6,000,000 2,000,000 75.0% Electric Improvement & Extension Fund 5,448,600 4,918,600 2,724,300 2,194,300 55.4% Total Expenses 81,176,100 80,646,100 65,492,371 15,153,729 81.2% Budget Balance - Working Capital 8,961,900 8,960,400 - 8,960,400 0.0% Total Budget Balance & Expenses $ 90,138,000 $ 89,606,500 $ 65,492,371 $ 24,114,129 73.1% Reserve Balances Contingency Reserve $ 826,500 $ 826,500 $ 817,133 Insurance Reserve $ 739,000 $ 739,000 $ 735,651 Rate Stabilization Reserve $ 13,644,000 $ 13,644,000 $ 10,440,171 Bond Coverage Ratio (Covenant 1.25) 1.97 3.34 0.27 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,675 712,675 548,937 Sales per MWh $ 107.04 $ 107.04 $ 107.88 Purchased/Generated MWh 725,818 725,818 586,334 All In MWh Supply & Generation $ 69.36 $ 69.36 $ 76.37

6 of 11 City of Dover Finance Department Monthly Report – March 2014 General Capital Project Fund Summary Revised 75% Budget Budget YTD Balance Budget Beginning Balance - Projects $ 241,200 $ 2,801,800 $ - $ 2,801,800 0.0% Beginning Balance - Library $ (74,700) $ 256,500 $ - $ 256,500 0.0% Revenues State Grant - Other 15,000 15,000 - 15,000 0.0% Interest Earnings - - 8,421 (8,421) 0.0% Income from Sale of Assets - - 15,664 (15,664) 0.0% Transfer from Community Transportation Fund - 60,500 60,500 - 100.0% Transfer from General Fund for Projects 1,278,300 1,278,300 958,725 319,575 75.0% Contractor Contributions - 264,800 264,765 35 100.0% Transfer from Parkland Reserve 95,000 80,000 - 80,000 0.0% MSA Capital Contribution - 251,200 - 251,200 0.0% Subtotal Revenues 1,388,300 1,949,800 1,308,075 641,725 State Grant - Library - 150,000 142,887 7,113 95.3% Library Capital Pledges - 5,000 7,500 (2,500) 150.0% Subtotal Library Project Receipts - 155,000 150,387 4,613 97.0% Total Revenues 1,388,300 2,104,800 1,458,462 646,338 69.3% Total Beginning Balance & Revenue $ 1,554,800 $ 5,163,100 $ 1,458,462 $ 3,704,638 28.2% Expenditures Fire $ 238,500 $ 238,500 $ 238,515 $ (15) 100.0% Grounds Maintenance 50,100 50,100 30,249 19,851 60.4% Library - 411,500 76,198 335,302 18.5% Recreation 95,000 95,000 - 95,000 0.0% Code Enforcement 30,000 30,900 - 30,900 0.0% Police 257,300 362,400 276,785 85,615 76.4% Streets 251,500 3,395,700 668,244 2,727,456 19.7% Sanitation 402,100 402,100 143,536 258,564 35.7% Information Technology 7,000 7,000 - 7,000 0.0% Facilities Management 17,800 17,800 17,795 5 100.0% Procurement & Inventory 55,000 55,000 - 55,000 0.0% Total Expenditures 1,404,300 5,066,000 1,451,322 3,614,678 28.6% Budget Balance - Projects 150,500 97,100 - 97,100 0.0% Total Budget Balance & Expenditures $ 1,554,800 $ 5,163,100 $ 1,451,322 $ 3,711,778 28.1% Reserve Balances Capital Asset Replacement Reserve $ 512,000 $ 515,300 $ 509,112 Parkland/Recreation $ 110,000 $ 125,400 $ 203,725

7 of 11 City of Dover Finance Department Monthly Report – March 2014 Water/Wastewater Improvement & Extension Fund Summary Revised 75% Budget Budget YTD Balance Budget Beginning Balance - Water $ 1,620,000 $ 4,473,800 $ - $ 4,473,800 0.0% Beginning Balance - Wastewater $ 660,900 $ 2,807,000 $ - $ 2,807,000 0.0% Revenues Bond Proceeds - Water - 3,000,000 3,000,000 - 100.0% Bond Proceeds - Wastewater - 1,067,900 1,005,960 61,940 94.2% State Loan-Wastewater 2011 - 62,000 62,000 - 100.0% Arbitrage Rebate - IRS Refund - 66,000 68,614 (2,614) 104.0% Income from Sale of Assets - - 4,343 (4,343) 0.0% Interest Earned 25,000 25,000 27,169 (2,169) 108.7% Transfer from Operating Fund for Water 1,200,000 1,233,200 600,000 633,200 48.7% Transfer from Operating Fund for Wastewater 1,330,000 1,330,000 665,000 665,000 50.0% Transfer from Impact Fee Reserve - Water 390,000 390,000 - 390,000 0.0% Transfer from Impact Fee Reserve - Wastewater - 1,000,000 - 1,000,000 0.0% Total Revenues 2,945,000 8,174,100 5,433,086 2,741,014 66.5% Total Beginning Balance & Revenues $ 5,225,900 $ 15,454,900 $ 5,433,086 $ 10,021,814 35.2% Expenses Water $ 1,476,800 $ 7,499,700 $ 860,515 $ 6,639,185 11.5% Wastewater 1,251,000 5,252,400 278,002 4,974,398 5.3% Water Construction 90,000 90,000 - 90,000 0.0% Total Expenses 2,817,800 12,842,100 1,138,517 11,703,583 8.9% Budget Balance - Working Capital - Water 1,655,700 1,552,800 - 1,552,800 0.0% Budget Balance - Working Capital - Wastewater 752,400 1,060,000 - 1,060,000 0.0% Total Budget Balances 2,408,100 2,612,800 - 2,612,800 0.0% Total Budget Balances & Expenses $ 5,225,900 $ 15,454,900 $ 1,138,517 $ 14,316,383 7.4% Reserve Balances Capital Asset Replacement - Water $ 513,000 $ 514,000 $ 507,240 Capital Asset Replacement - Wastewater $ 512,300 $ 512,900 $ 506,079

8 of 11 City of Dover Finance Department Monthly Report – March 2014 Electric Improvement & Extension Fund Summary Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ 3,091,000 $ 3,980,200 $ - $ 3,980,200 0.0% Revenues Interest Earnings 25,200 25,200 7,875 17,325 31.3% Transfer from Electric Revenue Fund 5,448,600 4,918,600 2,724,300 2,194,300 55.4% General Service Billing 440,000 440,000 182,333 257,667 41.4% Total Revenues 5,913,800 5,383,800 2,928,947 2,454,853 54.4% Total Beginning Balance & Revenues $ 9,004,800 $ 9,364,000 $ 2,928,947 $ 6,435,053 31.3% Expenses Electric Generation $ 2,117,800 $ 2,130,000 $ 727,327 $ 1,402,673 34.1% Transmission/Distribution 1,100,000 1,144,600 393,747 750,853 34.4% Electrical Engineering 2,405,800 2,627,500 837,847 1,789,653 31.9% Total Expenses 5,623,600 5,902,100 1,958,921 3,943,179 33.2% Budget Balance - Working Capital 3,381,200 3,461,900 13,642 3,448,258 0.4% Total Budget Balance & Expenses $ 9,004,800 $ 9,364,000 $ 1,972,563 $ 7,391,437 21.1% Reserve Balances Depreciation Reserve $ 9,977,100 $ 10,003,100 $ 9,890,766 Future Capacity Reserve $ 10,131,400 $ 10,145,800 $ 10,039,781 City of Dover Finance Department Monthly Report – March 2014 Community Transportation Improvement Fund Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ - $ 209,200 $ - $ 209,200 0.0% Revenues Grants Revenue 500,000 1,387,600 468,278 919,322 33.7% Interest Earned 500 500 278 222 55.6% Total Revenues 500,500 1,388,100 468,556 919,544 33.8% Total Beginning Balance & Revenues $ 500,500 $ 1,597,300 $ 468,556 $ 1,128,744 29.3% Expenses Program Expenses - Del Dot $ 500,000 $ 1,395,100 $ 429,024 $ 966,076 30.8% Program Expenses - City appropriated - 62,800 62,800 - 100.0% Transfer to Capital Project Fund - 60,500 60,500 - 100.0% Total Expenses 500,000 1,518,400 552,324 966,076 36.4% Budget Balance - Working Capital 500 78,900 - 78,900 0.0% Total Budget Balances & Expenses $ 500,500 $ 1,597,300 $ 552,324 $ 1,044,976 34.6%

9 of 11 City of Dover Finance Department Monthly Report – March 2014 Police Grant Funds Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ 100 $ 175,200 $ - $ 175,200 0.0% Revenues Grants Received 413,000 390,500 212,343 178,157 54.4% Interest Earned - - 612 (612) 0.0% Total Revenues 413,000 390,500 212,955 177,545 54.5% Total Beginning Balance & Revenues $ 413,100 $ 565,700 $ 212,955 $ 352,745 37.6% Expenses Program Expenses/Supplies $ 191,000 $ 249,000 $ 116,498 $ 132,502 46.8% Computer Hardware 60,000 58,700 17,875 40,825 30.5% Telephone/Fax 15,000 15,000 10,710 4,290 71.4% Training/Conference/Food/Travel 36,000 32,000 - 32,000 0.0% Consulting/Audit Fees 1,000 1,000 - 1,000 0.0% Contractual services - 6,000 3,887 2,113 64.8% Operating Transfers - Out 110,000 126,800 63,365 63,435 50.0% Total Expenses 413,000 488,500 212,335 276,165 43.5% Budget Balance - Working Capital 100 77,200 - 77,200 0.0% Total Budget Balances & Expenses $ 413,100 $ 565,700 $ 212,335 $ 353,365 37.5%

10 of 11 City of Dover Finance Department Monthly Report – March 2014 Library Grant Fund Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ - $ 27,800 $ - $ 27,800 0.0% Revenues Grants Received 270,100 276,600 142,084 134,516 51.4% Total Revenues 270,100 276,600 142,084 134,516 51.4% Total Beginning Balance & Revenues $ 270,100 $ 304,400 $ 142,084 $ 162,316 46.7% Expenses Program Expenses/Supplies-State Grants $ 28,000 $ 28,000 $ 10,041 $ 17,959 35.9% Program Expenses/Supplies-Federal Grants - - 2,500 (2,500) 0.0% Office Supplies 24,000 24,000 14,885 9,115 62.0% Printing/Duplicating 8,900 8,900 4,483 4,417 50.4% Postage 100 100 33 67 33.0% Books 124,900 124,900 59,039 65,861 47.3% Furniture 4,700 4,700 4,297 403 91.4% Audio Visual Supplies 74,000 74,000 43,107 30,893 58.3% Training/Conference/Food/Travel 3,500 3,500 846 2,654 24.2% Office Equipment/Repairs & Maintenance 2,000 2,000 1,811 189 90.6% Total Expenses 270,100 270,100 141,042 129,058 52.2% Budget Balance - Working Capital - 34,300 - 34,300 0.0% Total Budget Balances & Expenses $ 270,100 $ 304,400 $ 141,042 $ 163,358 46.3% City of Dover Finance Department Monthly Report – March 2014 CJC Grants/Aid Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ - $ - $ - $ - 0.0% Revenues Grants Received 31,800 34,000 6,577 27,423 19.3% Total Revenues 31,800 34,000 6,577 27,423 19.3% Total Beginning Balance & Revenues $ 31,800 $ 34,000 $ 6,577 $ 27,423 19.3% Expenses Contractual Services $ 31,800 $ 34,000 $ 6,577 $ 27,423 19.3% Budget Balance - Working Capital - - - - 0.0% Total Budget Balances & Expenses $ 31,800 $ 34,000 $ 6,577 $ 27,423 19.3%

11 of 11 City of Dover Finance Department Monthly Report – March 2014 CDBG Fund Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ - $ 4,800 $ - $ 4,800 0.0% Revenues Grants Received 244,800 244,800 138,006 106,794 56.4% Total Revenues 244,800 244,800 138,006 106,794 56.4% Total Beginning Balance & Revenues $ 244,800 $ 249,600 $ 138,006 $ 111,594 55.3% Expenses Current Year Closing Cost/Down Payment Program $ 40,000 $ 40,000 $ - $ 40,000 0.0% Current year Dover Interfaith Ministry 27,500 27,500 18,762 8,738 68.2% Current Year MHDC Emergency Home Repair 40,000 40,000 12,464 27,536 31.2% Current Year Elizabeth W Murphy School 39,700 39,700 38,574 1,126 97.2% Current Year NCALL Research Inc. 8,900 8,900 2,500 6,400 28.1% Current Year Milford Housing H/O Rehabilitation 39,700 39,700 42,747 (3,047) 107.7% Current Year Salaries 49,000 49,000 15,070 33,930 30.8% NSP Expense - - 72,283 (72,283) 0.0% Total Expenses 244,800 244,800 202,400 42,400 82.7% Budget Balance - Working Capital - 4,800 - 4,800 0.0% Total Budget Balances & Expenses $ 244,800 $ 249,600 $ 202,400 $ 47,200 81.1% City of Dover Finance Department Monthly Report – March 2014 After School Program/Substance Abuse Prevention Fund Revised 75% Budget Budget YTD Balance Budget Beginning Balance $ - $ 41,000 $ - $ 41,000 0.0% Revenues Grants Received 55,630 36,900 29,845 7,055 80.9% Recreation Revenue 33,000 33,000 13,845 19,155 42.0% Total Revenues 88,630 69,900 43,690 26,210 62.5% Total Beginning Balance & Revenues $ 88,630 $ 110,900 $ 43,690 $ 67,210 39.4% Expenses Temporary Help/Benefits $ 33,000 $ 54,000 $ 16,878 $ 37,122 31.3% Program Expenses/Supplies 55,630 36,900 18,631 18,269 50.5% Total Expenses 88,630 90,900 35,509 55,391 39.1% Budget Balance - Working Capital - 20,000 - 20,000 0.0% Total Budget Balances & Expenses $ 88,630 $ 110,900 $ 35,509 $ 75,391 32.0%

Monthly Report APRIL 2014

Time Period From 4/30/2013 to 4/30/2014 Alarms by Month of Year Dover Fire Department Month Totals January 134 Febuary 85 March 92 April 81 May 98 June 87 July 93 August 93 September 85 October 101 November 72 December 96 No Date 0 Total Calls 1,117 Date: 5/5/2014 Page: 1

Date Range: From 4/1/2014 to 4/30/2014 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss 1 Fire 111 Building fire 4 5.26% $0 0.00% 113 Cooking fire, confined to container 9 11.84% $0 0.00% 131 Passenger vehicle fire 2 2.63% $0 0.00% 138 Off-road vehicle or heavy equipment fire 1 1.32% $0 0.00% 140 Natural vegetation fire, other 1 1.32% $0 0.00% 141 Forest, woods or wildland fire 1 1.32% $0 0.00% 150 Outside rubbish fire, other 3 3.95% $0 0.00% 151 Outside rubbish, trash or waste fire 1 1.32% $0 0.00% Totals 22 28.95% $0 0.00% 2 Overpressure Rupture, Explosion, Overheat(no fire) Totals 0 0.00% $0 0.00% 3 Rescue & Emergency Medical Service Incident 300 Rescue, EMS incident, other 2 2.63% $0 0.00% 311 Medical assist, assist EMS crew 1 1.32% $0 0.00% 322 Motor vehicle accident with injuries 2 2.63% $0 0.00% 353 Removal of victim(s) from stalled elevator 1 1.32% $0 0.00% Totals 6 7.89% $0 0.00% 4 Hazardous Condition (No Fire) 411 Gasoline or other flammable liquid spill 1 1.32% $0 0.00% 424 Carbon monoxide incident 1 1.32% $0 0.00% 430 Radioactive condition, other 1 1.32% $0 0.00% 440 Electrical wiring/equipment problem, other 1 1.32% $0 0.00% 442 Overheated motor 1 1.32% $0 0.00% 444 Power line down 2 2.63% $0 0.00% 480 Attempted burning, illegal action, other 1 1.32% $0 0.00% Totals 8 10.53% $0 0.00% 5 Service Call 531 Smoke or odor removal 1 1.32% $0 0.00% 555 Defective elevator, no occupants 1 1.32% $0 0.00% Totals 2 2.63% $0 0.00% 6 Good Intent Call 600 Good intent call, other 12 15.79% $0 0.00% Totals 12 15.79% $0 0.00% 7 False Alarm & False Call 700 False alarm or false call, other 9 11.84% $0 0.00% 710 Malicious, mischievous false call, other 2 2.63% $0 0.00% 730 System malfunction, other 2 2.63% $0 0.00% 733 Smoke detector activation due to malfunction 2 2.63% $0 0.00% 740 Unintentional transmission of alarm, other 4 5.26% $0 0.00% 743 Smoke detector activation, no fire - unintentional 2 2.63% $0 0.00% 745 Alarm system activation, no fire - unintentional 3 3.95% $0 0.00% 746 Carbon monoxide detector activation, no CO 2 2.63% $0 0.00% Totals 26 34.21% $0 0.00% 8 Severe Weather & Natural Disaster Date: 5/5/2014 Page: 1

Date Range: From 4/1/2014 to 4/30/2014 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss Totals 0 0.00% $0 0.00% 9 Special Incident Type Totals 0 0.00% $0 0.00% Totals 76 $0 Date: 5/5/2014 Page: 2

Date Range: From 4/1/2014 to 4/30/2014 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Date of Incident Date FDID Incident# Alarm ### Address Suite Type 04/01/2014 30046 2014-000312 20:30 734 CAROL ST Building fire 04/02/2014 30046 2014-000313 13:47 10 FAIRWAY LAKES DR G False alarm or false call, other 04/02/2014 30046 2014-000314 19:32 528 SCHOONER WAY Unintentional transmission of alarm, other 04/02/2014 30046 2014-000315 21:23 21 WAYNE Unintentional transmission of alarm, other 04/02/2014 30046 2014-000316 22:42 22 FREEDOM DR Good intent call, other 04/03/2014 30046 2014-000317 10:44 PARHAVEN DR Alarm system activation, no fire - unintentional 04/03/2014 30046 2014-000318 19:34 1200 N DUPONT HWY False alarm or false call, other 04/04/2014 30046 2014-000319 06:55 1137 S STATE ST Smoke detector activation due to malfunction 04/04/2014 30046 2014-000320 09:55 121 S STATE ST Alarm system activation, no fire - unintentional 04/04/2014 30046 2014-000321 14:39 30 OLD RUDNICK LA False alarm or false call, other 04/04/2014 30046 2014-000322 16:56 69 MCDANIEL DR Outside rubbish fire, other 04/05/2014 30046 2014-000323 01:55 9 PAR HAVEN DR C Cooking fire, confined to container 04/05/2014 30046 2014-000324 12:52 32 SCIOTO CT Good intent call, other 04/05/2014 30046 2014-000325 18:19 387 ACORN LA Cooking fire, confined to container 04/06/2014 30046 2014-000326 11:30 655 BAY RD Good intent call, other 04/06/2014 30046 2014-000327 21:48 129 MADISON CT Outside rubbish fire, other 04/07/2014 30046 2014-000328 02:31 200 BANNING ST 170 False alarm or false call, other 04/09/2014 30046 2014-000329 11:52 400 COURT ST Defective elevator, no occupants 04/09/2014 30046 2014-000330 16:32 202 PERSIMMON CIR EAST Electrical wiring/equipment problem, other 04/09/2014 30046 2014-000331 19:29 40 LAUREL DR Smoke detector activation due to malfunction 04/09/2014 30046 2014-000332 21:34 51 WEBBS LN J Unintentional transmission of alarm, other 04/10/2014 30046 2014-000333 00:56 1012 COLLEGE RD 103 Unintentional transmission of alarm, other 04/10/2014 30046 2014-000334 07:39 97 COMMERCE WAY 102 Motor vehicle accident with injuries 04/10/2014 30046 2014-000335 18:00 2735 FORREST AVE Smoke detector activation, no fire - unintentional 04/10/2014 30046 2014-000336 18:29 725 HORSEPOND RD Rescue, EMS incident, other 04/10/2014 30046 2014-000337 19:07 236 N GOVERNORS AVE Attempted burning, illegal action, other 04/11/2014 30046 2014-000338 11:19 1131 N DUPONT HWY Off-road vehicle or heavy equipment fire 04/11/2014 30046 2014-000339 20:10 1700 N DUPONT HWY BLDG B Carbon monoxide detector activation, no CO 04/12/2014 30046 2014-000340 09:35 219 CANAL ST Good intent call, other 04/12/2014 30046 2014-000341 14:22 87 OLD FORGE DR Forest, woods or wildland fire 04/12/2014 30046 2014-000342 19:14 1137 S STATE ST Smoke detector activation, no fire - unintentional 04/12/2014 30046 2014-000343 21:51 600 JEFFERIC BLVD False alarm or false call, other 04/12/2014 30046 2014-000344 23:40 415 COUNTRY DR Cooking fire, confined to container 04/13/2014 30046 2014-000345 12:39 6 CHATHAM CT Building fire 04/13/2014 30046 2014-000346 13:15 1016 WYOMING MILL RD Motor vehicle accident with injuries 04/14/2014 30046 2014-000347 01:50 400 N DUPONT HWY F False alarm or false call, other 04/14/2014 30046 2014-000348 15:17 282 S. DUPONT HIGHWAY Good intent call, other 04/14/2014 30046 2014-000349 20:21 300 HIAWATHA LANE Outside rubbish, trash or waste fire 04/15/2014 30046 2014-000350 11:15 1200 N DUPONT HWY Overheated motor 04/15/2014 30046 2014-000351 20:32 1450 FORREST AVE Passenger vehicle fire 04/16/2014 30046 2014-000352 00:34 N NEW ST & MARY ST Good intent call, other 04/16/2014 30046 2014-000353 10:37 915 S DUPONT HWY Carbon monoxide incident 04/16/2014 30046 2014-000354 11:08 720 LAKEWOOD PL Cooking fire, confined to container 04/16/2014 30046 2014-000355 17:50 167 SAXTON RD System malfunction, other 04/16/2014 30046 2014-000356 21:58 640 S STATE ST Radioactive condition, other 04/17/2014 30046 2014-000357 14:17 200 W LOOCKERMAN ST Cooking fire, confined to container 04/18/2014 30046 2014-000358 07:05 858 WOODCREST DR BLDG F Cooking fire, confined to container 04/18/2014 30046 2014-000359 10:52 1156 W WALKER ROAD False alarm or false call, other 04/19/2014 30046 2014-000360 10:39 336 PARADEE DR 04/19/2014 30046 2014-000361 15:03 216 SOUTH ST Building fire 04/20/2014 30046 2014-000362 18:06 55 CHATHAM CT False alarm or false call, other 04/21/2014 30046 2014-000363 00:55 32 ROCKFORD CROSSING Carbon monoxide detector activation, no CO 04/21/2014 30046 2014-000364 22:29 320 RAYMOND ST Cooking fire, confined to container 04/22/2014 30046 2014-000365 07:37 WHITEOAK ROAD/SR 1 Passenger vehicle fire 04/22/2014 30046 2014-000366 12:39 103 WOLF CREEK BLVD 4-1 Natural vegetation fire, other 04/22/2014 30046 2014-000367 12:48 97 COMMERCE WAY 105 Gasoline or other flammable liquid spill 04/22/2014 30046 2014-000368 13:24 298 S DUPONT WHY Good intent call, other 04/23/2014 30046 2014-000369 12:21 56 PAR HAVEN DR G System malfunction, other 04/23/2014 30046 2014-000370 14:33 1159 N DUPONT HWY Good intent call, other Date: 5/5/2014 Page: 1 Time:3:35 PM

Date FDID Incident# Alarm ### Address Suite Type 04/23/2014 30046 2014-000371 19:11 1679 S STATE ST Alarm system activation, no fire - unintentional 04/24/2014 30046 2014-000372 13:40 N DUPONT HWY & WHITE OAK RD Good intent call, other 04/24/2014 30046 2014-000373 14:12 261 N DUPONT HWY 1 Good intent call, other 04/24/2014 30046 2014-000374 16:12 110 GALAXY DR Good intent call, other 04/24/2014 30046 2014-000375 18:50 725 HORSEPOND RD Medical assist, assist EMS crew 04/25/2014 30046 2014-000376 11:54 1179 MADISON CT Cooking fire, confined to container 04/25/2014 30046 2014-000377 13:22 1650 N DUPONT HWY Outside rubbish fire, other 04/25/2014 30046 2014-000378 15:46 401 DOVE VIEW DR Removal of victim(s) from stalled elevator 04/25/2014 30046 2014-000379 19:36 35 LOOCKERMAN PLAZA Malicious, mischievous false call, other 04/26/2014 30046 2014-000380 02:34 2541 FORREST AVE Power line down 04/26/2014 30046 2014-000381 19:25 1706 N DUPONT HWY Malicious, mischievous false call, other 04/26/2014 30046 2014-000382 19:52 25 SCIOTO CT Good intent call, other 04/26/2014 30046 2014-000383 20:12 956 WHATCOAT DR Smoke or odor removal 04/28/2014 30046 2014-000384 16:48 725 HORSEPOND RD Rescue, EMS incident, other 04/29/2014 30046 2014-000385 14:27 4128 FORREST AVE Power line down 04/29/2014 30046 2014-000386 15:06 209 S STATE ST Building fire 04/29/2014 30046 2014-000387 22:37 1572 N DUPONT HWY False alarm or false call, other 04/30/2014 30046 2014-000388 07:37 103 PAR HAVEN DR K Cooking fire, confined to container Total Incidents: 77

Incident Vehicle Response Period From 4/1/2014 to 4/30/2014 Dover Fire Department Vehicle Vehicle Response B9 10 BT 0 CAR 1 11 CAR 2 23 E2 52 E3 38 E4 44 E6 49 E7 15 E8 0 FT 1 L1 47 L2 41 L3 0 R1 37 SO1 0 SO2 0 T1 0 U1 3 U2 0 Total Vehicle Responses 371 Date: 5/5/2014 Page: 1

APRIL 2014

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” February 2014

April 14, 2014 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the monthly report for Dover Police Department activities for the month of February 2014: COMPLAINTS Total complaints received through February, 28th, numbered 5,025. This is a decrease of 338 complaints over the same time period last year. 5,497 5,363 5,500 4,837 5,025 4,264 4,500 3,500 2,500 1,500 500 2010 2011 2012 2013 2014 CRIMINAL INVESTIGATIONS 25 Cases Reported in 20 February 15 Cases Cleared in 8 February 9 10 5 3 Cases Cleared 5 0 from Previous 1 1 1 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council February 2014 Page 3 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 0 ASSIST OTHER 0 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 20 DRUG RELATED ARRESTS 5 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 1 PARKING VIOLATIONS 8 PEDDLER 0 MEETINGS 122 PROSTITUTION 0 COLLECTION OF DELINQUENT 1 DCO’S WANTED CHECKS/CPC’S 2 TRAFFIC ARRESTS 13 WARNINGS 6 FUGITIVE 5 TOTAL CONTACTS 183 TRAFFIC ARRESTS 5,000 The department issued 2,666 traffic citations through this reporting period. This is an increase 4,000 3,482 of 168 citations over the number issued during the 3,175 2,921 same period last year. 2,666 3,000 2,498 2,000 1,000 2010 2011 2012 2013 2014 TRAFFIC CRASHES Through February 28th, Dover Police investigated 500 322 traffic crashes. This is an increase of 24 crashes investigated during the same period last 400 315 298 322 year. 300 276 300 200 100 2010 2011 2012 2013 2014

Report to Mayor and Council February 2014 Page 4 911 CENTER During the month of February, the Dover Police Department handled a total of 8,832 calls 24% averaging 316 calls per day. Dispatchers handled 2,160 calls on the 911 wireless lines, 543 calls on the 911 landlines, and 163 calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 5,966 were 911 Landline administrative calls. 6% VolP 68% 2% Administrative CITY ORDINANC E SUMMONS Through February 28th, we issued 1,094 1,500 1,323 City ordinance summons, an decrease of 1,300 1,192 1,219 1,122 1,094 1,094 28 summonses over the same period last 1,100 year. *Note: Of those summonses issued 800 in February, 30 DCO’s were issued for 900 handicapped parking violations, 10 for 686 651 700 fire lane parking violations, 26 for false 528 alarms (0, for 1-2, 17, for 3-5 alarms, 2, 500 for 6-9 alarms, 1, for 10-15 alarms, and 6 300 for 16 or more alarms) and 13 for noise violations (2 for vehicle violations and 11 100 2010 2011 2012 2013 2014 for residence violations). ISSUED PAID Please visit our new website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” March 2014

April 25, 2014 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the monthly report for Dover Police Department activities for the month of March 2014: COMPLAINTS Total complaints received through March 31st, numbered 7,626. This is a decrease of 449 complaints over the same time period last year. 9,000 8,601 8,095 8,000 7,646 7,410 7,000 6,785 6,000 5,000 2010 2011 2012 2013 2014 CRIMINAL INVESTIGATIONS 25 Cases Reported in 20 March 15 13 12 Cases Cleared in March 10 5 3 Cases Cleared 5 1 2 0 from Previous 1 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council March 2014 Page 3 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 1 ALCOHOL VIOLATIONS/DUI’S 4 ASSIST OTHER 2 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 1 DRUG RELATED ARRESTS 4 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 7 PARKING VIOLATIONS 27 PEDDLER 0 MEETINGS 140 PROSTITUTION 0 COLLECTION OF DELINQUENT 0 DCO’S WANTED CHECKS/CPC’S 11 TRAFFIC ARRESTS 15 WARNINGS 12 FUGITIVE 4 TOTAL CONTACTS 228 TRAFFIC ARRESTS 5,087 5,000 4,674 4,499 The department issued 3,833 traffic citations 3,833 through this reporting period. This is an increase 3,797 4,000 of 36 citations over the number issued during the same period last year. 3,000 2,000 1,000 2010 2011 2012 2013 2014 TRAFFIC CRASHES 483 467 499 Through March 31st, Dover Police investigated 500 447 426 499 traffic crashes. This is an increase of 32 crashes investigated during the same period last 400 year. 300 200 100 2010 2011 2012 2013 2014

Report to Mayor and Council March 2014 Page 4 911 CENTER During the month of March, the Dover Police Department handled a total of 9,320 calls 25% averaging 301 calls per day. Dispatchers handled 2,337 calls on the 911 wireless lines, 614 calls on the 911 landlines, and 215 calls on the Voice Over 911 Wireless Internet Protocol lines, the remaining 6,154 were 911 Landline administrative calls. 7% VolP 66% 2% Administrative CITY ORDINANC E SUMMONS 2,190 Through March 31st, we issued 1,627 City 2,300 1,976 2,100 1,875 ordinance summons, a decrease of 162 1,792 1,789 1,900 1,627 summonses over the same period last 1,465 1,700 1,476 year. *Note: Of those summonses issued 1,500 in March, 28 DCO’s were issued for 1,300 1,023 handicapped parking violations, 3 for fire 1,100 lane parking violations, 20 for false 900 alarms (0, for 1-2, 15, for 3-5 alarms, 1, 700 for 6-9 alarms, 3, for 10-15 alarms, and 1 500 357 for 16 or more alarms) and 12 for noise 300 violations (2 for vehicle violations and 10 100 2010 2011 2012 2013 2014 for residence violations). Please note, the Records Department had a system crash ISSUED PAID with the old computer software, any payments received in March that were issued from the old system were not calculated, this is why there is a decrease in the amount received in March. For April, all receipts will be handwritten for payments received for tickets issued from the old system. Please visit our new website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

City of Dover Capital Investment Plan Project Tracking Report Quarterly Report as of March 31, 2014 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. * Status and Comments provided by City Manager. * For Finance purposes projects are considered completed when placed in service and all charges have been processed. Community W ater & Total Current Year Budget Funding Sources General Transportation W astewater Electric CIP Budget Balance $ 2,961,200 $ 209,200 $ 4,734,000 $ 518,300 $ 8,422,700 Restricted MSA (non Public Safety) 251,200 - - - 251,200 Contractor Contributions 264,800 - - - 264,800 General Billings for Reimbursement of Expense - - - 440,000 440,000 Debt Financing - - 4,129,900 - 4,129,900 Other State/Federal Grants 165,000 - - - 165,000 Impact Fee Reserves - - 390,000 - 390,000 State Community Transportation Funds 60,500 1,308,700 - - 1,369,200 Gifts/Donations 5,000 - - - 5,000 Transfer from Impact Fee Reserve - - 1,000,000 - 1,000,000 Transfer from General Fund 1,278,300 - - 1,278,300 Transfer from Operating Funds - - 2,563,200 4,918,600 7,481,800 Transfer from Parkland Reserve 80,000 - - - 80,000 Interest Income - 500 25,000 25,200 50,700 Total Funding Sources (Unaudited) $ 5,066,000 $ 1,518,400 $ 12,842,100 $ 5,902,100 $ 25,328,600

City of Dover General Fund - Major CIP Projects Quarterly Report as of March 31, 2014 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project Project To Date Budget % Budget Fiscal Year Fiscal Year YTD Budget % Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2009 2 LB0901 M/G/L New Library Project $ 18,200,000 $ 20,469,100 $ 20,450,297 $ 18,803 99.9% $ - $ 411,500 $ 76,198 $ 335,302 18.5% Complete LEED Certification complete in FY 2014 3 Totals - FY 2009 $ 18,200,000 $ 20,469,100 $ 20,450,297 $ 18,803 99.9% $ - $ 411,500 $ 76,198 $ 335,302 18.5% 4 5 FY 2013 Asbestos survey done of building; Future 6 PR1301 Roof Replacement @ Dover Park $ 30,000 $ 30,000 $ 6,995 $ 23,005 23.3% $ - $ - $ - $ - 0.0% On Hold plans for building being evaluated 7 ST1302 Street & Alley Program - 1,414,500 - 1,414,500 0.0% - - - - 0.0% FY 2014 Moved to General Capital Projects Fund 8 ST1304 Garrison Farm Improvements 1,924,000 2,000,000 124,642 1,875,358 6.2% - 1,936,100 60,705 1,875,395 3.1% In process Financed by Future Capacity Reserve 9 ST1405 G FY 2012 MSA - Capital non-safety - 265,215 89,722 175,493 33.8% - 251,200 75,759 175,441 30.2% In process Restricted MSA Funding 10 11 Totals - FY 2013 $ 1,954,000 $ 3,709,715 $ 221,359 $ 3,488,356 6.0% $ - $ 2,187,300 $ 136,464 $ 2,050,836 6.2% 12 13 FY 2014 14 --- Vehicles & Equipment $ 963,800 $ 963,900 $ 517,723 $ 446,177 53.7% $ 909,700 $ 963,900 $ 517,723 $ 446,177 53.7% In process 15 CS1402 Security Cameras/Fence 55,000 55,000 - 55,000 0.0% 55,000 55,000 - 55,000 0.0% 16 FR1400 Annual Contribution to Robbins Hose 238,500 238,500 238,515 (15) 100.0% 238,500 238,500 238,515 (15) 100.0% Complete Truck Payments 17 IT1400 Server & Backup Solution 7,000 7,000 - 7,000 0.0% 7,000 7,000 - 7,000 0.0% 18 PD1401 Copier Replacement 10,000 9,100 8,865 235 97.4% 10,000 9,100 8,865 235 97.4% In process 19 PD1402 Totaled Vehicle Replacement 20,000 20,000 - 20,000 0.0% 20,000 20,000 - 20,000 0.0% 20 PR1401 A/C System @ Pitts Center 65,000 65,000 - 65,000 0.0% 65,000 65,000 - 65,000 0.0% 21 PR1402 Schutte Park Land Improvement 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 30,000 0.0% 22 ST1402 FY 2014 Concrete Program 70,000 45,500 2,680 42,820 5.9% 70,000 45,500 2,680 42,820 5.9% In process Bids going out in February 23 ST1403 B/L FY 2014 Bonded Street Program 740,000 692,100 335,445 356,655 48.5% - 692,100 335,445 356,655 48.5% In process Approximately 70% complete 24 PD1302 Police Parking Lot 50,000 51,800 - 51,800 0.0% - 51,800 - 51,800 0.0% 25 ST1404 Village of Westover IV 264,800 264,800 135,431 129,369 51.1% - 264,800 135,431 129,369 51.1% 26 ST1406 Wesley College Infrastructure Reimb 24,500 24,500 24,500 0.0% - 24,500 - 24,500 0.0% 27 28 Totals - FY 2014 $ 2,538,600 $ 2,467,200 $ 1,238,659 $ 1,228,541 50.2% $ 1,405,200 $ 2,467,200 $ 1,238,659 $ 1,228,541 50.2% 29 30 31 Grand Totals $ 22,692,600 $ 26,646,015 $ 21,910,316 $ 4,735,699 82.2% $ 1,405,200 $ 5,066,000 $ 1,451,322 $ 3,614,678 28.6% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan.

City of Dover Community Transportation & General Fund Street Funds - Major CIP Projects (Final) Quarterly Report as of March 31, 2014 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Current Revised Fiscal Project Project Project To Date Budget % Budget Fiscal Year Fiscal Year YTD Budget % Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY 2002 Authorization from Legislature to reallocate to South Street and project should finish by end of 2 CT0212 South Street paving $ 80,400 $ 80,400 $ - $ 80,400 0.0% $ - $ 80,400 $ - $ 80,400 0.0% year 3 Totals - FY 2002 $ 80,400 $ 80,400 $ - $ 80,400 0.0% $ - $ 80,400 $ - $ 80,400 0.0% 4 5 FY 2009 6 CT0555 Little League Park paving $ 11,600 $ 11,600 $ - $ 11,600 0.0% $ - $ - $ - $ - 0.0% Re-program for signage 7 Totals - FY 2009 $ 11,600 $ 11,600 $ - $ 11,600 0.0% $ - $ - $ - $ - 0.0% 8 9 FY 2007 10 CT0708 E. Water Street Brick $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ - $ - $ - $ - 0.0% Specialty contract needed 11 Totals - FY 2007 $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ - $ - $ - $ - 0.0% 12 13 FY 2009 Trying to re-program for Schutte 14 CT0977 M Schutte Parking Lot $ 22,000 $ 22,000 $ - $ 22,000 0.0% $ - $ - $ - $ - 0.0% park sidewalk 15 Totals - FY 2009 $ 22,000 $ 22,000 $ - $ 22,000 0.0% $ - $ - $ - $ - 0.0% 16 17 FY 2012 18 CT1201 M North Street Roundabout $ 500,000 $ 572,200 $ 228,427 $ 343,773 39.9% $ - $ 572,200 $ 228,427 $ 343,773 39.9% 35% Site work initiated 19 TE0601 M Lincoln Park Center 900,000 1,423,500 523,277 900,223 36.8% - - - - 0.0% Started On-going 20 Totals - FY 2012 $ 1,400,000 $ 1,995,700 $ 751,704 $ 1,243,996 37.7% $ - $ 572,200 $ 228,427 $ 343,773 39.9% 21 22 FY 2013 23 CT1317 Wesley College Phase I 148,600 119,240 119,240 (0) 100.0% $ - $ 79,985 $ 79,985 $ 0 100.0% Complete awaiting bill Transfer to General Fund for Security Prior year unused GF Allocation 24 MR1301 Cameras 102,400 102,400 102,400 - 100.0% - 54,200 54,160 40 99.9% moved to Capital Project Fund. 25 CT1369 Bayard Ave, Orchard Ave & Morris Dr. 130,000 289,378 120,613 168,765 41.7% - 289,378 120,613 168,765 41.7% FY 2013 CT agreement 26 Totals - FY 2013 $ 381,000 $ 511,018 $ 342,253 $ 168,765 67.0% $ - $ 423,563 $ 254,758 $ 168,806 60.1% 27 28 FY 2014 29 CTxxxx Unapplied CT Projects (placeholder) $ 500,000 $ 500,000 $ - $ 500,000 0.0% $ 500,000 $ 373,137 $ - $ 373,137 0.0% Future CT Agreements 30 ST1401 American Ave - 62,800 62,800 - 100.0% - 62,800 62,800 - 100.0% Prior year unused GF Allocation 31 Transfer to General Fund - 6,300 6,340 (40) 100.6% - 6,300 6,340 (40) 100.6% Prior year unused GF Allocation. 32 Totals - FY 2014 $ 500,000 $ 569,100 $ 69,140 $ 499,960 12.1% $ 500,000 $ 442,237 $ 69,140 $ 373,097 15.6% 33 34 Grand Totals $ 2,460,000 $ 3,254,818 $ 1,163,097 $ 2,091,721 35.7% $ 500,000 $ 1,518,400 $ 552,324 $ 966,076 36.4% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan.

Water/Wastewater Improvement & Extension Fund - Major CIP Projects Quarterly Report as of March 31, 2014 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Approved Revised Fiscal % Status / Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget % Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Complete Comments 1 FY 2008 2 WD0804 M 1.0 MG Elevated Water Storage $ 4,196,600 $ 2,556,000 $ 85,327 $ 2,470,673 3.3% $ 390,000 $ 2,473,500 $ 2,779 $ 2,470,721 0.1% 3.2% Design & land purchase underway 3 WD0805 M Piney Point Well 398,800 1,096,200 1,034,646 61,554 94.4% - 580,000 518,507 61,493 89.4% 85.0% Awarded bid JJID Feb. 2013 4 Totals - FY 2008 $ 4,595,400 $ 3,652,200 $ 1,119,973 $ 2,532,227 30.7% $ 390,000 $ 3,053,500 $ 521,286 $ 2,532,214 17.1% 5 6 FY 2009 7 WQ0907 SL/O Rt. 13 Water Main $ 1,023,700 $ 2,326,000 $ 2,314,772 $ 11,228 99.5% $ - $ 152,800 $ 141,577 $ 11,223 92.7% 100.0% Complete 6/30/13, in Litigation 8 9 FY 2010 10 WW1010 I Tar Ditch Interceptor Upgrade $ 518,200 $ 518,200 $ 50,082 $ 468,118 9.7% $ - $ 486,300 $ 18,110 $ 468,190 3.7% 6.2% Easement request sent to residents 11 12 FY 2013 Project awarded on 1/27, pre construction 13 WW1304 M Garrison Farm Improvements $ 1,828,000 $ 3,116,000 $ 243,643 $ 2,872,357 7.8% $ - $ 3,116,000 $ 135,481 $ 2,980,519 4.3% In Process meeting to follow. Project awarded, 95% design, 14 WD1302 M Garrison Farm Storage Tank 1,828,000 4,022,400 345,121 3,677,279 8.6% - 4,022,400 132,525 3,889,875 3.3% In Process construction to begin in Spring. Project designed, re-programmed for out 15 II1306 FY 2013 I & I Design 1,000,000 748,900 22,608 726,292 3.0% - - - - 0.0% year. 16 II1404 Basin #5 I & I Buck Drive - 342,000 10,963 331,037 3.2% - 342,000 10,963 331,037 3.2% In Process Project under design, 60% complete. 17 II1309 Dover Downs PS Upgrade - 16,000 15,864 136 99.2% - 16,000 15,864 136 99.2% Complete Completed by September 2013 18 II1310 Puncheon Run PS Upgrade - 21,000 20,020 980 95.3% - 21,000 20,020 980 95.3% Complete Completed in July 2013 19 Totals - FY 2013 $ 4,656,000 $ 8,266,300 $ 658,218 $ 7,608,082 52.2% $ - $ 7,517,400 $ 314,853 $ 7,202,547 4.2% 20 21 FY 2013 All vehicles have been ordered, awaiting 22 --- Vehicles & Equipment $ 354,000 $ 153,600 $ 62,890 $ 90,710 40.9% $ 354,000 $ 153,600 $ 62,890 $ 90,710 40.9% In Process delivery #422 (2/6/14) Contractor completed one wellhead 23 WD1401 Wellhead Redevelopment 75,000 75,000 31,685 43,315 42.2% 75,000 75,000 31,685 43,315 42.2% In Process redevelopment, started on second. 24 WD1403 Emergency Generators 80,000 60,000 - 60,000 0.0% 80,000 60,000 - 60,000 0.0% In Process Generator ordered, delivery late Feb. 25 WW1401 Inflow/Infiltration Removal 1,003,800 406,900 - 406,900 0.0% 1,013,800 406,900 - 406,900 0.0% In Process Buck Drive 60% designed Design 95% complete, DelDOT to bid out 26 TBD Denny's Road Water Main - 33,200 - 33,200 0.0% - 33,200 - 33,200 0.0% In Process 27 WD1201 I Pay-As-You-Go Water Station - 30,200 - 30,200 0.0% - 30,200 - 30,200 0.0% Staff finalizing bid documents 28 WD1304 Columbia Well - 34,800 25 34,775 0.1% - 34,800 25 34,775 0.1% no update 29 WQ1402 West Dover Connector - 11,000 6,637 4,363 60.3% - 11,000 6,637 4,363 60.3% In Process Design continuing, out to bid April 2014 30 WQ1401 Water Quality Improvements 905,000 - - - 0.0% 905,000 - - - 0.0% no update Design complete. Purchase materials in 31 WW1204 Baltray Pump Station - 104,100 - 104,100 0.0% - 104,100 - 104,100 0.0% In Process February 2014 32 WW1205 Dover Brook Pump Station - 52,800 - 52,800 0.0% - 52,800 - 52,800 0.0% Bids due April 15, 2014. 33 WW1206 Brandywine Pump Station - 368,100 640 367,460 0.2% - 368,100 640 367,460 0.2% In Process Design 95% complete, need to acquire 34 WW1207 McKee PS - 47,300 - 47,300 0.0% - 47,300 - 47,300 0.0% Need to rebid project. 35 WW1301 Hazeltville Rd Interceptor - 30,000 - 30,000 0.0% - 30,000 - 30,000 0.0% Survey to begin in coming weeks. 36 WW1302 Lakeview PS - 52,000 - 52,000 0.0% - 52,000 - 52,000 0.0% Survey to begin in coming weeks. 37 WW1303 Westover PS - 65,000 - 65,000 0.0% - 65,000 - 65,000 0.0% Survey to begin in coming weeks. 38 II1401 Kent Ave. Repair - 75,000 20,903 54,097 27.9% - 75,000 20,903 54,097 27.9% In Process 95% complete 39 II1402 West Dover Connector - 33,100 19,912 13,188 60.2% - 33,100 19,912 13,188 60.2% Design continuing, out to bid April 2014 40 Totals - FY 2014 $ 2,417,800 $ 1,632,100 $ 142,692 $ 1,489,408 0.0% $ 2,427,800 $ 1,632,100 $ 142,692 $ 1,489,408 8.7% 41 42 Grand Totals $ 13,211,100 $ 16,394,800 $ 4,285,737 $ 12,109,063 26.1% $ 2,817,800 $ 12,842,100 $ 1,138,518 $ 11,703,582 8.9% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. SL = State Loan Project - construction phase is financed I = Impact Fee (partially) financed project O = Operating revenues

Electric Improvement & Extension Fund - Major CIP Projects Quarterly Report as of March 31, 2014 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Budget Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Spent Status Comments 1 FY2012 2 EG1212 M Unit 3 Turbine Inspection/Repair $ 1,494,000 $ 1,653,536 $ 909,239 $ 744,297 55.0% $ 1,149,800 $ 1,149,800 $ 405,502 $ 744,298 35.3% In process Will complete Spring outage 3 EG1214 M Industrial WW Discharge System 272,000 272,000 283,767 (11,767) 104.3% - 8,000 9,418 (1,418) 117.7% Complete Expenses are a 100% 4 Totals - FY 2012 $ 1,766,000 $ 1,925,536 $ 1,193,006 $ 732,530 62.0% $ 1,149,800 $ 1,157,800 $ 414,920 $ 742,880 35.8% 5 6 FY 2013 7 EE1308 M Horsepond Substation Upgrade $ 761,800 $ 761,800 $ 392,345 $ 369,455 51.5% $ 591,800 $ 1,301,100 $ 361,494 $ 939,606 27.8% In process Under Construction 8 EE1312 M General Scott Switchgear 1,155,000 1,150,000 10,614 1,139,386 0.9% 800,000 55,000 10,614 44,386 19.3% In process Under Design 9 EE1314 Capitol Park Upgrade - 248,000 320,423 (72,423) 129.2% 248,000 220,551 27,449 88.9% In process Under Construction 10 EE1330 Morris Estates 1 Upgrade - 32,600 253,283 (220,683) 776.9% - 32,600 10,883 21,717 33.4% In process Under Construction 11 EG1312 Generator Repairs - 4,200 - 4,200 0.0% - 4,200 - 4,200 0.0% Complete Expenses are a 100% 12 Totals - FY 2013 $ 1,916,800 $ 2,196,600 $ 976,664 $ 1,219,936 44.5% $ 1,391,800 $ 1,640,900 $ 603,543 $ 1,037,357 36.8% 13 14 FY 2014 15 --- Vehicles & Equipment $ 660,000 $ 704,600 $ 267,939 $ 436,661 38.0% $ 660,000 $ 704,600 $ 267,939 $ 436,661 38.0% In Process Ordered 16 EE1401 Air Condition Replacement Monitors 12,000 12,000 - 12,000 0.0% 12,000 12,000 - 12,000 0.0% 17 EE1402 Substation Battery Replacement 24,500 24,500 - 24,500 0.0% 24,500 24,500 - 24,500 0.0% In Process Under Design 18 EE1403 Distribution Upgrades 400,000 61,000 - 61,000 0.0% 400,000 61,000 - 61,000 0.0% 19 EE1404 Lighting Improvements 50,000 50,000 46,920 3,080 93.8% 50,000 50,000 46,920 3,080 93.8% In Process Under Construction 20 EE1405 Distribution Feeder Replacement Program 277,500 - - - 0.0% 277,500 - - - 0.0% 21 EE1406 Distribution Capacitors & Controls 60,000 60,000 29,328 30,672 48.9% 60,000 60,000 29,328 30,672 48.9% Complete Complete 22 EE1407 Transmission Line Maintenance Program 75,000 - - - 0.0% 75,000 - - - 0.0% 23 EE1408 Substation Switch Replacement 80,000 - - - 0.0% 80,000 - - - 0.0% 24 EE1410 Air Mobility Command - 13,500 31,801 (18,301) 235.6% - 13,500 31,801 (18,301) 235.6% In Process New Design 25 EE1411 Bergald Lane (DAFB) - 29,000 28,709 291 99.0% - 28,800 28,709 91 99.7% Complete Complete 26 EE1412 Capital City Trail - 26,500 21,448 5,052 80.9% - 26,500 21,448 5,052 80.9% Complete Complete 27 EE1413 Lebanon 400 Feeder - 20,000 11,774 8,226 58.9% - 20,000 11,774 8,226 58.9% In Process Material Ordered 28 EE1414 New Developments 600,000 144,000 89 143,911 0.1% 600,000 118,700 89 118,611 0.1% 29 EE1417 Bayside Drive (Persimmon Tree to White Oak Rd - 42,300 38,634 3,666 91.3% - 42,300 38,634 3,666 91.3% Complete Complete 30 EE1418 The Grande - 28,000 10,068 17,932 36.0% - 28,000 10,068 17,932 36.0% Complete Complete 31 EE1419 Home 2 Suites Hotel - 37,000 38,534 (1,534) 104.1% - 37,000 38,534 (1,534) 104.1% In Process Under Construction 32 EE1421 Richardson Circle Upgrade - 91,000 36,844 54,156 40.5% - 91,000 36,844 54,156 40.5% In Process Under Construction 33 EE1423 7-Eleven New Service - 5,800 4,397 1,403 75.8% - 5,300 4,397 903 83.0% Complete Complete 34 EE1424 McKee Run Substation Repairs - 45,000 - 45,000 0.0% - 45,000 35,820 9,180 79.6% In Process Under Construction 35 EE1425 EZ-Pass Delaware - 12,000 9,351 2,649 77.9% - 10,800 9,351 1,449 86.6% Complete Complete 36 EE1426 Eden Hill Entrance - 52,400 8,206 44,194 15.7% - 52,400 8,206 44,194 15.7% In Process Under Construction 37 EE1428 Tidewater General Green - 34,000 17,248 16,752 50.7% - 34,000 17,248 16,752 50.7% In Process Under Construction 38 EE1429 Clearview Meadows - 88,000 4,108 83,892 4.7% - 85,300 4,108 81,192 4.8% Not Started 39 EE1430 Calpine Equipment Move - 83,000 31,329 51,671 37.7% - 83,000 31,329 51,671 37.7% Complete Complete 40 EE1431 Generals Green Lighting - 20,500 3,411 17,089 16.6% - 20,500 3,411 17,089 16.6% In Process Under Construction 41 EE1432 Connective @ 409 Pickering Beach Rd - 20,200 555 19,645 2.7% - 20,200 555 19,645 2.7% In Process Under Construction 42 EE1433 Chandale Airport - - 13,581 (13,581) 0.0% - - 13,581 (13,581) 0.0% 43 EE1434 50 Wolfcreek - Dr. Patel - 6,100 4,345 1,755 71.2% - 6,100 4,345 1,755 71.2% In Process Under Construction 44 EE1435 Patriot Village - 29,900 27,563 2,337 92.2% - 29,900 27,563 2,337 92.2% In Process Under Construction Will complete Spring outage - 45 EG1402 Unit 3 Cooling Tower Repairs 42,000 42,000 31,575 10,425 75.2% 42,000 42,000 31,575 10,425 75.2% In Process PO for work issued 46 EG1404 McKee Run #3 Aux System Component 116,000 116,000 108,096 7,904 93.2% 116,000 116,000 108,096 7,904 93.2% In Process Will complete Spring outage 47 EG1405 VanSant #11 Component Replacement 32,000 32,000 30,588 1,412 95.6% 32,000 32,000 30,588 1,412 95.6% In Process Will complete Spring outage Will complete Spring outage - 48 EG1406 McKee Run Energy Pipe Replacement 80,000 80,000 3,340 76,660 4.2% 80,000 80,000 3,340 76,660 4.2% In Process PO for work issued Multi-year project - Design to 49 EG1407 Metering System Upgrades 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 25,000 0.0% In Process be complete Spring 50 EG1408 McKee/VanSant Safety & Compliance 86,000 86,000 - 86,000 0.0% 86,000 86,000 - 86,000 0.0% In Process Will complete in Spring 51 EG1409 McKee Run Natural Gas Valves 65,000 65,000 - 65,000 0.0% 65,000 65,000 - 65,000 0.0% In Process Will complete Spring outage Work on hold pending 52 EG1413 McKee/VanSant Preserve Structure 42,000 42,000 - 42,000 0.0% 42,000 42,000 - 42,000 0.0% In Process additional funds needed 53 EG1415 McKee Run Units 1 & 2 component Replacement 105,000 105,000 31,173 73,827 29.7% 105,000 105,000 31,173 73,827 29.7% In Process Will Complete spring outage Multi-year project - Design to 54 EG1416 VanSant Capacity Increase 250,000 250,000 27,265 222,735 10.9% 250,000 250,000 27,265 222,735 10.9% In Process be complete Spring 55 TBD GOTP Transmission Line Relocation - 550,000 - 550,000 0.0% 550,000 - 550,000 0.0% Unplanned project 56 Totals - FY 2014 $ 3,082,000 $ 3,133,300 $ 918,219 $ 2,215,081 0.0% $ 3,082,000 $ 3,103,400 $ 954,039 $ 2,149,361 30.7% 57 58 Grand Totals $ 6,764,800 $ 7,255,436 $ 3,087,889 $ 4,167,547 37.3% $ 5,623,600 $ 5,902,100 $ 1,972,502 $ 3,929,598 33.4% Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. B = Bonded Project R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. S = State fully or partially reimbursed project

City of Dover 2014/15 STAFF APPOINTMENTS - COUNCIL A. City Assessor.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cheryl A. Russell B. Building Inspector.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ann Marie Townshend C. City Clerk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Traci A. McDowell D. Assistant City Clerk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Denise L. Devine E. Controller/Treasurer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Donna S. Mitchell F. Assistant Finance Director. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Vacant G. Assistant Treasurers. . . . . . . . . . . . . . . . . . . . . . . Traci A. McDowell and Denise L. Devine H. Interim Fire Marshal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Timothy P. Mullaney, Jr. I. City Planner.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Ann Marie Townshend J. City Solicitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nicholas H. Rodriguez K. Deputy City Solicitor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . William W. Pepper, Sr. S:\ANNUAL MEETINGS\2014 Meeting\Annual Meeting-Staff.wpd Prepared by: City Clerk's Office/tm

City of Dover MAYOR AND COUNCIL COUNCIL RESOLUTION NO. 2014-09 A RESOLUTION AUTHORIZING SIGNATURES FOR BANKING SERVICES ON BEHALF OF THE CITY OF DOVER, DELAWARE 1 WHEREAS, the City of Dover's investment policy includes the investment of funds up to $100,000 per 2 banking institution, investments in the State of Delaware Investment Pool, and the purchase and sale of 3 U.S. Treasury and agency securities; and 4 WHEREAS, the banking institutions, brokerage firms, trust companies, and other various financial 5 institutions require an Authorizing Resolution for the opening of accounts, and for purchasing, selling, 6 transferring, assigning, and handling securities; 7 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Dover, that the 8 Controller/Treasurer and Assistant Treasurers are hereby authorized to open accounts with banking 9 institutions and purchase, sell, transfer, assign, and handle securities and that they are authorized to sign all 10 related forms; 11 BE IT FURTHER RESOLVED that the transactions in these accounts be carried out with any one signature; 12 and 13 That the following are the office holders authorized for these purposes, until further notice: 14 Donna S. Mitchell - Controller/Treasurer 15 Traci A. McDowell - Assistant Treasurer 16 Denise L. Devine - Assistant Treasurer 17 ADOPTED: * 18 S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Packets\2014\05-12-2014\ORIGINALS\Resolution No. 2013-09 - Authorizing ControllerTreasurer and Assistant Treasurers to Disburse 19 Funds.wpd 20 21 MAYOR COUNCIL PRESIDENT/VICE-MAYOR ACTING 22 Actions History: 23 May 12, 2014 - Scheduled for Introduction at City Council P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Public Utilities Power Plant (NAES) DATE SUBMITTED: 4/28/2014 PREPARED BY: Vincent Scire, Plant Manager SUBJECT: Evaluation of Bids for VanSant Capacity Increase Equipment –EG1416 REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: City Manager, Controller/Treasurer EXHIBITS: N/A EXPENDITURE REQUIRED: $294,435.00 AMOUNT BUDGETED: $750,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Public Utilities-Electric Generation, VanSant Capacity Increase, CIP EG1416; Overall Project Budget $1,500,000 TIMETABLE: Engineering and material fabrication to start in the 4th quarter of 2014 with equipment delivery and installation to be performed in the 1st and 2nd quarter of 2015. Contract to be awarded upon Council approval. RECOMMENDED ACTION: Based upon the evaluation prepared by consultant McHale Performance, the City Manager and Controller recommend awarding the contract to Mee Industries, Inc. for $294,435.00 for Option 2. NAES will perform the remaining work at a cost of $113,306 bringing the total cost of this portion of the project in at $407,741. BACKGROUND AND ANALYSIS The major part of the VanSant Capacity Increase CIP scope of work is the procurement of an engineered wet compression system and the startup commissioning of that equipment. This proposed contract addresses the engineering design, equipment supply, and installation support activities associated with the wet compression system. This system installation will increase the capacity of the VanSant combustion turbine generator by 6 megawatts from its current rated capacity of 39 megawatts. This contract work represents a significant portion of the work to be performed on this project. The remaining major portion of the scope to include the installation of the system and testing will be managed by NAES using a combination of support personnel and contractors. At this time staff is confident this project will be under budget. A Request for Proposal package was advertised according to the City purchasing policy and NAES purchasing policy. A mandatory Pre-bid meeting was also advertised and three (3) potential respondents attended this meeting; two (2) bids were received; one (1) declined to bid. The proposals were evaluated using cost, experience, completeness of bid, and guaranteed capacity increase and emissions limits. Of the two bids received, one Bidder (Wood Group) did not provide guarantee of emissions and their bid was deemed to be non- conforming. Only one bidder, Mee Industries, Inc. met criteria for capacity increase and provided an emissions guarantee. That bidder also provided the lowest evaluated bid. Comparison between suppliers: Value Units Fuel Type Mee Industries Wood Group*1 Increase in Turbine Net Output KW Natural Gas 6900 4841 Increase in Turbine Net Output KW Oil 6519 4898 Base Bid- Supply and Install $ N/A $461,265 $580,905 Option 1-Supply Only, Installation Managed $ N/A $274,192 $462,281*2 by NAES*3 Option 2-Suply Only, Installation Managed by $ N/A $294,435 N/A NAES +14% pumping margin*3 *1 Wood Group KW values are comparison values calculated from supplied data as the firm did not supply guarantee values at requested wet compression percentage *2 Wood Group Option 1 is an estimated value for the same scope as proposed by Mee Industries *3 NAES estimate to complete the installation is $113,306 utilizing contract labor and in-house staff.

Portland Maine : (207)8742-802 70 Center Street Portland, Maine 04101 Redmond, WA: (425) 883-2058 18378 Redmond Way Redmond, WA 98052-5012 April 9th 2014 City of Dover Delaware Wet Compression Upgrade to VanSant Station Turbine Recommendation for Specialized Equipment Purchase Three vendors with wet compression experience were invited to submit a detailed proposal for the project to increase the peak output of the GE 6 B turbine by the installation of direct evaporative cooling and downstream wet compression on the existing GE 6B gas turbine generator. The bid request was for a turnkey package to install the new equipment and up- grade existing systems if needed to guarantee an increase in output at the PJM peak coinci- dent ambient conditions while guaranteeing the impact, if any to plant emissions. Three firms, Wood Group, Mee Industries (Mee) and Caldwell Group attended the pre bid meeting. Caldwell Group elected not bid after the meeting. They did not give a formal re- sponse for dropping out but in verbal discussions with the firm’s representative, they tradi- tionally are a supplier of this equipment with another firm doing the installation and were not comfortable in a turnkey role. Thus the two initial proposals received were from Mee and Wood Group. Both have exten- sive history in installing this technology on turbines with Mee having the longest record and most reported retrofits of GE 6B units. Wood Group has numerous installations although a large number were done as a subcontractor to a major turbine OEM. Both were judged to be competent suppliers. Of the two interested bidders, only one, Mee was able to supply all of the information re- quested in the Request for Bids. Wood Group supplied a somewhat detailed proposal that did not address key items, specifically an environmental emissions guarantee and the per- formance of the equipment at the specified percent overspray. As successful implementa- Van Sant Station Wet Compresson 1 4/9/14 Vendor Recommendation

tion of the project is directly related to the ability to environmentally permit the equipment, a lack of an emission guarantee invalidates the Wood Group proposal. Wood Group has in- dicated that they may be able to offer guarantees at a later date subject to unspecified emis- sion testing and negotiations regarding the existing plant. Given the lack of emission guar- antees from Wood Group, the proposal was utilized primarily as a check against the com- plete Mee proposal. As Wood Group did not supply guarantee values at the specified over- spray rate, values were calculated at the requested 1.5% overspray from information con- tained in the Wood Group proposal. A ranking system was not applied to the proposals as realistically only one is judged complete. The request to bid was sent to the major firms in the wet compression market and no other firms were identified as interested with an adequate resume to submit proposals. Given the incompleteness of the Wood Group Proposal on key points including emission guarantees, the clear and obvious firm to award this project is Mee Industries based on an increased lev- el of performance at a lower cost. The expected performance gain for each firm and the equipment cost are in Table 1. The performance increase is stated when the turbine is oper- ated in peak firing mode while the outside ambient condition match conditions calculated as specified by PJM, the regional grid operator. Table 1 – Comparison between Suppliers Value Units Fuel Type Mee Industries Wood Group *1 Increase in Turbine KW Natural 6910 4841 Net Output Gas Increase in Turbine KW Oil 6519 4898 Net Output Cost – Base Bid $ NA $461,265 $580,905 Cost – Option 1 $ NA $274,192 $ 462,281 *2 Cost – Option 2 $ NA $294,435 NA *1 Wood Group KW values are comparison values calculated from supplied data as the firm did not supply guarantee values at requested wet compression percentage. *2 Wood Group Option 1 is an estimated value for the same scope as proposed by Mee. The base bid pricing covers a turnkey project where the vendor supplies and installs all of the equipment and support systems. Wood Group based the proposal on using their own crews and personnel while Mee Fog would be subcontracting the work installation scope. Van Sant Station Wet Compresson Vendor Recommendation 2 4/8/2014

Their pricing for subcontracted services appeared to include a risk premium as that is not their core competency. The option 1 pricing is for Mee Fog to supply the specialized equip- ment, design and technical support with NAES using a combination of support personnel and contractors to install the interconnecting piping, electricat control wiring and civil. It is expected that this will reduce the total project cost. Option 2 is similar proposal that in- cludes some additional spray capacity for the system. This allows on line redundancy of components and offers some additional capability to offset turbine degradation. ~~~ Dennis W. Pednault McHale and Associates Van Sant Station Wet Compresson Vendor Recommendation 3 o/·8120/o/

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 04/17/2014 PREPARED BY: Sharon J. Duca, P.E. – Director of Public Works / City Engineer SUBJECT: Evaluation of Proposals ‐ Wellhead Redevelopment Contract REFERENCE: NA RELATED PROJECT: NA APPROVALS: City Manager, Controller EXHIBITS: Price Proposal EXPENDITURE REQUIRED: NA AMOUNT BUDGETED: $75,000 FY ‘14 FUNDING SOURCE (Dept./Page in CIP & Budget): Public Works ‐ Water/Wastewater, Wellhead Redevelopment Program, CIP Project Code: WD1401, Account: 417‐6800‐568.40‐31. Historical spending: FY ‘08 ‐ $99,590; FY ‘09 ‐ $169,231; FY ‘10 ‐ $93,168; FY ‘11 ‐ $59,336; FY ‘12 ‐ $55,135; FY ‘13 ‐ $67,675. TIMETABLE: Well inspection and testing to start upon Council approval. Preliminary testing is to be performed each year of the contract. All wells will be tested by FY 2016 and additional work will be performed only upon City authorization on an as needed basis. RECOMMENDED ACTION: Staff recommends awarding a three (3) year agreement, with the City option of two (2), one (1) year extensions, for the Wellhead Redevelopment Multiyear Contract to A.C. Schultes of Delaware, Inc. as per the pricing included in the bid submittal. BACKGROUND AND ANALYSIS The Department of Public Works maintains multiyear contracts with potential contractors to ensure that the bidding rules are adhered to for any contractors that might be hired to perform work for the Department. These contracts are priced as a “time, equipment, and material” contract and may exceed $25,000 annually. This contract will provide for the rehabilitation and repair of twenty (20) production wells in an effort to maintain operations and/or increase the yield of each well as it relates to the permitted allocation. The recommended contractor will perform flow testing of each well and provide a report detailing testing results as well as recommendations. Upon reviewing information provided by the contractor, the City of Dover will plan for and/or schedule further repairs as needed based upon the prices provided. A Request for Proposal (RFP) was advertised according to the City purchasing policy by the City’s Purchasing Agent under RFP #14‐0034PW. One (1) contractor submitted a qualified proposal. The proposals were evaluated using the following criteria: demonstrated experience with similar projects including a history of achieving highest and best results among its peers; cost; previous projects in the City of Dover; and availability to perform duties. Staff reviewed the proposal from A.C. Schultes and concluded that the pricing was fair and the proposal was complete. Originally, A.C. Schultes of Delaware, Inc included a 10% annual escalator, after further discussion they have agreed to reduce the annual escalator to 3.5%. A.C. Schultes of Delaware, Inc. submitted all of the contractor’s qualification information, which included a list of recently completed projects similar in scope, as well as a financial statement that were all found to be adequate. In conclusion, staff recommends awarding a three (3) year agreement, with the City option of two (2), one (1) year extensions, for the Wellhead Redevelopment Multiyear Contract to A.C. Schultes of Delaware, Inc.

A.C. Schultes of Delaware, Inc. P.O. Box 188 – 16289 Sussex Highway Bridgeville, Delaware 19933 24 Hour Service (302) 337-8254 Fax: (302) 337-8234 April 30, 2014 Ms. Sharon Duca, Director City of Dover P. O. Box 475 Dover, DE 19901 RE: WELLHEAD REDEVELOPMENT PROGRAM BID ACSD QUOTE MC#7332 Dear Ms. Duca: Per our conversation on April 29, 2014, attached is a copy of the revised Wellhead Redevelopment Program Proposal Form. The revised form changes the annual escalator to 3.5% each year. Thank you for allowing our firm the opportunity to work with you on this project. If I can be of any further assistance, please feel free to contact me via e-mail or at 302-337-8254. Respectfully, A.C. SCHULTES OF DELAWARE, INC. R. Michael Collison R. Michael Collison President RMC/bh