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REGULAR COUNCIL MEETING AGENDA APRIL 14, 2014 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY REVEREND THEODORE HENDERSON PLEDGE OF ALLEGIANCE LED BY COUNCIL PRESIDENT BONAR AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of March 24, 2014 2. Presentation - 2013 Mayor's Prayer Breakfast Contributions A. People’s Place B. The Shepherd Place 3. Proclamation - Arbor Day 4. Resolution No. 2014-03 Proposing April 14 - April 25, 2014 as Spring Cleanup Weeks 5. Public Hearings - Violations of the Dangerous Building Ordinance A. Property located at 814 Maple Parkway, Owned by Frank E. Jones and Others (Staff recommends: 1. Declaring this in-ground pool and pump house on this property dangerous; 2. Ordering the property demolished by May 14, 2014 by the owner or equity owner at their own risk; 3. Ordering the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council; and 4. Ordering the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the structure exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner.)

Council Agenda - April 14, 2014 Page 2 5. Public Hearings - Violations of the Dangerous Building Ordinance (Continued) B. Property located at 39 North New Street, Owned by Erin L. Cooper (Staff recommends: 1. Declaring this building and all accessory structures on this property dangerous; 2. Ordering the property demolished by May 14, 2014 by the owner or equity owner at their own risk; 3. Ordering the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council; and 4. Ordering the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner.) 6. Presentation - Fire Department 2013 Annual Report * 7. Safety Advisory and Transportation Committee Report - March 24, 2014 A. Dover/Kent County Metropolitan Planning Organization (MPO) Delaware State University (DSU) Pedestrian Counts Summary Report (December 2013) (Committee action not required) B. Transportation Improvement District (TID) - Review of Draft Agreement and District Boundaries (Committee recommended approval of the draft Agreement Regarding Dover US Route 13/Bay Road Corridor Transportation Improvement District and the map of the proposed district boundaries, subject to review by the Deputy City Solicitor) C. Update - Dover High School Construction (Committee action not required) * 8. Utility Committee Report - March 24, 2014 A. Delaware Mutual Aid and Assistance Agreement for Intrastate Water/Wastewater Agency Response Network (DEWARN) (Committee recommended authorizing the City Manager to execute the DEWARN agreement) * 9. Legislative, Finance, and Administration Committee Report - March 24, 2014 A. Proposed Amendments to the City of Dover Freedom of Information Act (FOIA) Policy and Proposed Ordinance #2014-07 - Creating a new Chapter 52 - Freedom of Information Act Related to Public Records Access and Amending Appendix F - Fees and Fines (See Item #14-A) (Committee recommended approval of the proposed amendments to the FOIA Policy and adoption of Proposed Ordinance #2014-07) B. Financial Forecast Updates (Committee action not required) * 10. Monthly Reports - February 2014 A. City Assessor’s Report B. City Manager’s Report C. City Planner’s Report D. Controller/Treasurer’s Budget Report E. Economic Development Office Report F. Fire Chief’s Report

Council Agenda - April 14, 2014 Page 3 11. The Grande: Planned Neighborhood Design - Senior Citizen Housing Option Concept Plan (General Sketch Plan) (City Council shall determine whether or not the proposed project known as The Grande: Planned Neighborhood Design - Senior Citizen Housing Option is of such a design and type that warrants further review by the Planning Commission. Staff recommends forwarding the plan to the Planning Commission for review.) 12. Evaluation of Bids - Generator Maintenance Contract (Staff recommends awarding a three (3) year contract with the option for two (2) one (1) year extensions to Roy's Electric, Inc. as per the bid submitted in response to ITB #14-0027PW.) 13. Proposed Resolution No. 2014-04 In Support of a Delaware Land and Water Conservation Trust Fund Grant Application for Schutte Park Improvements - Phase 1 (Staff recommends adoption of Resolution No. 2014-04) 14. First Reading - Proposed Ordinance #2014-07 The First Reading is offered on the following proposed ordinance. Final action by Council will take place during the Second Reading of the ordinance on April 28, 2014. Copies of all proposed ordinances are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. A. Creating a new Chapter 52 - Freedom of Information Act Related to Public Records Access and Amending Appendix F - Fees and Fines (Legislative, Finance, and Administration Committee) 15. Council Members’ Announcements /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2014\04-14-2014.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on March 24, 2014 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Anderson, Mr. Dixon, Mr. Perza, Mr. Slavin, Mrs. Williams, Mr. Hare, and Mr. Hutchison. Mr. Lynn was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Bonar declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. EShed Alston, 406 Arnold Court, stated that his family name, Alston, is Swedish in origin and that there is a rural marker designated “Alston Branch” en route to Smyrna. He advised members that he recently attended a Federal District Court hearing for a case involving dog fighting and cruelty to animals charges against Mr. Hazzard. He reminded members that last year, he and Professor Jahi Issa were threatened with a pit bull dog. They attempted to use the same prosecutory authority on their behalf but to no avail. Mr. Alston expressed his belief that there is a status arrangement in the State of Delaware whereby a black dog has better civil rights than a black man. He explained that the State of Delaware will prosecute when a black litigant, in this case, Mr. Hazzard, uses a black dog as an instrument of crime. However, a black dog was used by a Caucasian as an instrument of crime against himself and Dr. Issa, and no action had been taken as of one (1) year later. Mr. Alston stated that the goal should be for everyone to have a cohesive understanding for the betterment of the entire community. He stated that limitations should not be placed on a citizen’s right to be heard but rather on the government. It was his opinion that the state that had existed the longest, Delaware, had changed the least in this regard. Mr. Joseph D’Urso, 305 N. State Street, relayed concerns regarding Proposed Ordinance #2014-05, which would allow professional offices as a conditional use within the General Residence Zones on State Street and Governors Avenue between Water Street and Mary Street, and on Route 8 in its entirety. He stated that he, his family, and neighbors were most concerned about safety issues. Mr. D’Urso also expressed concern regarding the proposed boundaries, explaining that his property is located between Mary Street and Hazel Street and that the proposed ordinance extends to Mary Street. He requested that consideration be given to extending the boundary to Washington Street to bring it into conformity with the present RG-1 zoning classification. (City Clerk’s Office Note: Proposed Ordinance #2014-05 was scheduled for consideration during the latter part of the meeting.) Ms. Yvonne Hall, 228 N. State Street, stated that she was not opposed to Proposed Ordinance #2014-05; however, she requested reassurance that there would not be changes to the appearance of the City’s Victorian/Historic District. She advised members that she, along with several other neighbors, wanted to be sure that there would not be additional apartments, explaining that there had been several issues involving those apartments currently established in the area. Ms. Hall noted that there were 21 homes along North State Street that currently have an RG-1 zoning

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 2 classification and that these homeowners desire assurance that there will not be a lot of changes that would affect their neighborhood. She indicated that the property owners along North State Street are not currently provided safety and the area is not quiet or trash free. Ms. Hall explained that these residents were requesting assurance of ample parking if businesses are permitted, since there was currently a lack of parking. (City Clerk’s Office Note: Proposed Ordinance #2014-05 was scheduled for consideration during the latter part of the meeting.) Mrs. Nancy Gardner, 213 N. State Street, stated that she and her husband had been residents for 40 years and had seen all types of changes during that time - some for the better and others for the worse. She felt that if the changes were made as stipulated in Proposed Ordinance #2014-05, then the City must enforce them equitably. She noted that she resided between two (2) buildings, one (1) of which was converted from single-family to multi-rental, and had not observed equitable attention to either historic district requirements or the law/spirit under which the historic district was created. Mrs. Gardner indicated that she had observed substantial violations of building codes, etc., and realized that the City works extremely hard in code enforcement in those neighborhoods that have more difficulty. She stated that it had become apparent that she and her husband should live in a one (1) floor dwelling; however, selling their home, which is located between two (2) buildings that are non-conforming and continuously becoming more non-conforming, would be difficult and frustrating. In addition, Mrs. Gardner suggested that residents be notified of any proposed amendments through the media, such as the local newspapers, rather than being dependent upon neighbors. (City Clerk’s Office Note: Proposed Ordinance #2014-05 was scheduled for consideration during the latter part of the meeting.) Responding, Mrs. Ann Marie Townshend, Director of Planning and Community Development, explained that Proposed Ordinance #2014-05, which amends the Zoning Code, would have a First Reading, public hearings before both the Planning Commission and City Council, and a Final Reading prior to adoption. She noted that the public hearings would be advertised in the newspaper. Mrs. Townshend offered to meet with anyone with questions prior to these public hearings if the matter was referred beyond a First Reading. At the request of Mr. Slavin, Mrs. Townshend explained that the process for consideration of a zoning text amendment involves two (2) months of meetings prior to any final action being taken. Ms. Paula Kinsey, 224 N. State Street, reminded members that, two (2) years ago, members of City Council authorized her to open “Tea for Two” at 224 N. State Street. She indicated that it had been very successful and had served thousands of people from all over the State of Delaware. For years, she had heard that Dover needed “something” and suggested that “Tea for Two” should be only a beginning and that other such improvements should continue along State Street. Ms. Kinsey stated that Wesley College had beautiful office buildings and business localities on State Street. However, she felt that the area around The Green was deteriorating rather than improving, noting that the buildings were in disrepair and appearing more commercialized. She advised members that properties along State Street continued to deteriorate, with buildings becoming fire hazards, etc., and felt that the City should review the area for possible improvements. The invocation was given by Councilman Perza, followed by the Pledge of Allegiance.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 3 AGENDA ADDITIONS/DELETIONS Council President Bonar requested the addition of Item #2 a-5 - Recognition of Service - Dover Human Relations Commission - Dawn Allen-Pyne (October 2008 through February 2014). Mr. Hutchison moved for approval of the agenda as amended, seconded by Mr. Dixon and unanimously carried. Mr. Slavin moved for approval of the consent agenda as presented, seconded by Mrs. Williams and carried by a unanimous roll call vote (Lynn absent). ADOPTION OF MINUTES - COUNCIL RETREAT OF JANUARY 31, 2014 The Minutes of the Council Retreat of January 31, 2014 were unanimously approved by motion of Mr. Slavin, seconded by Mrs. Williams and bore the written approval of Mayor Carey. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF MARCH 10, 2014 The Minutes of the Special Council Meeting of March 10, 2014 were unanimously approved by motion of Mr. Slavin, seconded by Mrs. Williams and bore the written approval of Mayor Carey. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF MARCH 10, 2014 The Minutes of the Regular Council Meeting of March 10, 2014 were unanimously approved by motion of Mr. Slavin, seconded by Mrs. Williams and bore the written approval of Mayor Carey. PRESENTATIONS - RECOGNITION OF SERVICE - DOVER HUMAN RELATIONS COMMISSION Mayor Carey made presentations to members of the Dover Human Relations Commission in recognition of their years service, as follows: Justina Brewington (January 2012 through February 2014) Mayor Carey read the following Certificate of Appreciation into the record: CERTIFICATE OF APPRECIATION Presented to Justina Brewington for her service as a member of the Dover Human Relations Commission January 2012 - February 2014 Your public service, selflessness, and talents have increased the quality of life for the residents of the City of Dover March 24, 2014

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 4 Ms. Brewington indicated that it had been an interesting journey for her to serve and, although she loved helping people, she stated that she was “not into politics.” She stated that serving on the Commission had been a learning experience and wished the current and future members all the best in their service. Linda Hackett (January 2012 through February 2014) Mayor Carey read the following Certificate of Appreciation into the record: CERTIFICATE OF APPRECIATION Presented to Linda D. Hackett for her service as a member of the Dover Human Relations Commission January 2012 - February 2014 Your public service, selflessness, and talents have increased the quality of life for the residents of the City of Dover March 24, 2014 Dr. Hackett relayed appreciation for the recognition and gratitude for the jobs performed by all the City’s elected officials. She expressed her enjoyment in serving as a member of the Commission and she wished she had the opportunity to work more closely with Council in order to become better acquainted. Faye White (November 2011 through February 2014) Mayor Carey read the following Certificate of Appreciation into the record: CERTIFICATE OF APPRECIATION Presented to Faye D. White for her service as a member of the Dover Human Relations Commission November 2011 - February 2014 Your public service, selflessness, and talents have increased the quality of life for the residents of the City of Dover March 24, 2014

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 5 Ms. White thanked the Mayor and members of City Council for giving her the opportunity to serve as a member of the Dover Human Relations Commission, relayed appreciation for allowing her to continue her political career (as she had served in Philadelphia for 33 years), and stated that she looked forward to working with them again in the future. Roy Sudler, Jr. (July 2004 through February 2014) Mayor Carey presented Mr. Sudler with a Dover Cup in appreciation for the years of service provided as a member of the Dover Human Relations Commission. Mr. Sudler relayed appreciation to the Mayor and members of City Council, particularly the Mayor, for having the confidence in him to lead the Commission and participate in a very humbling way. He stated that his service had provided him professional growth and development and he looked forward to utilizing his knowledge in his new position with the State Human Relations Commission. Dawn Allen-Pyne (October 2008 through February 2014) Mayor Carey presented Ms. Dawn Allen-Pyne with a Dover Cup in appreciation for the years of service provided as a member of the Dover Human Relations Commission. Ms. Allen-Pyne thanked the Mayor and members of City Council for allowing her the opportunity to serve the community. PRESENTATION - AWARDS BY DOWNTOWN DOVER PARTNERSHIP - ST. PATRICK’S DAY PARADE Mr. Bill Neaton, Economic Development Manager, along with Mayor Carey, presented awards for the 20th Annual St. Patrick’s Day Parade, as follows: Category Recipient Pot O’ Gold Award - Anything with Wheels Little Creek Fire Company Rainbow Award - Car Clubs Only Lone Wolf Outlaw Cruisers Blarney Award - Best Mascot Delaware State Newshounds The Green Machine Award - Best Float Dover Interfaith Mission for Housing Aran Award - Best Animal (Large) United We Ride - Best Animal (Small) Diamond Chihuahuas Harp Award - Best Musical Group Stacks Entertainment Featuring Local Recording Artists JQ Emerald Isle Award - Most Authentic Irish Theme Emmalee Young, Alisa Claycomb & Ashlynn Phillips (Irish Dancers) Leprechaun Award - Best Brigade/Marching Unit 436th Air Wing & 373rd Training Group - DAFB McNamara Award - Best HS Marching Band Dover High School Senators Marching Band “The Pride of the Capital” Best Adult Marching Band DTCC Hammerin’ Hawks Mary Fitzpatrick Award (Best Overall) Dover High School Senators Marching Bank “The Pride of the Capital” Mayor Carey thanked parade participants and noted that the event was well attended by the public.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 6 Concurring, Mr. Neaton advised members that the parade could not have been held without the great volunteers for the Downtown Dover Partnership and recognized the parade coordinator, Mr. Gary Chaffee, who also serves as the coordinator for the Home for the Holidays parade. Mr. Chaffee relayed his appreciation for the recognition and enjoyment in serving as a coordinator for these events. PROCLAMATION - EARTH HOUR (MARCH 29, 2014 - 8:30 P.M. TO 9:30 P.M.) The City Clerk read the following Proclamation into the record: WHEREAS, Earth Hour was initiated eight years ago when participants were encouraged to turn out their lights for one hour to show their support for climate change, and more than 2.2 million individuals and 2,000 businesses chose to do so; and WHEREAS, since that time, the Earth Hour movement has expanded to symbolize the global pursuit of a better, healthier world. Last year, Earth Hour reached over 2.8 billion people in more than 7,000 cities and towns across 154 countries; and WHEREAS, Earth Hour encourages individuals, businesses, and governments to become accountable for their ecological footprint by communicating ideas and exchanging resources that provide real solutions to environmental challenges; and WHEREAS, the City of Dover encourages residents to make a commitment beyond the hour by continuing to recycle, switching to energy efficient light bulbs, and making conscious decisions to change the way we live to better our community; and WHEREAS, your participation in Earth Hour shows a commitment to protect the one thing that unites us all – the planet. NOW, THEREFORE, I, CARLETON E. CAREY, SR., Mayor of the City of Dover, Delaware, do hereby support the observation of Earth Hour in the City of Dover, Delaware, on March 29, 2014, and encourage residents and businesses to participate by turning out non-essential lights from 8:30 to 9:30 p.m. PRESENTATION - POLICE DEPARTMENT 2013 ANNUAL REPORT Police Chief James Hosfelt reviewed a Power Point presentation (Exhibit #1) depicting highlights of the 2013 Annual Report for the Dover Police Department. Referring to crime clearance rates for the detective section of the Police Department, Chief Hosfelt noted a difference between the information provided in the presentation and the Annual Report pertaining to the Dover Police Department percentages and the national percentages. He explained that there is a limited number of ways to report a cleared crime to the national database. For example, the City of Dover Police Department may clear a crime through means where the victim does not cooperate or the police just know it not to be true; however, the national database does not allow for crimes to be considered cleared in these instances.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 7 Chief Hosfelt stated that the downtown camera system had been very beneficial for the police in solving crimes. He advised members that the Police Department was currently working with Advantech, Inc. to plan the next phase of this program and that it was hoped that State legislators could help with funding this program. He indicated that the next phase would consist of 12 cameras, which would actually provide access to 36 additional cameras, since the Delaware State Housing Authority and other local businesses were aware of the program’s success and had contacted the Police Department regarding the possibility of tying their systems into the City’s system to provide additional security for their properties. Chief Hosfelt reviewed a sample video from the downtown camera system, noting footage of an individual with an assault rifle walking to the corner of Queen and Reed Streets. He explained that this individual had just driven past a drug dealer on Queen Street who shot at him. The individual then parked on Kirkwood Street, walked back to where the drug dealer was, and was getting ready to shoot back when he saw a police patrol unit traveling northbound on Queen Street, which caused him to run away. Chief Hosfelt expressed gratitude that the police officer did not see the individual, noting that he feared what choice the individual would have made, with an assault rifle in hand, if the officer had approached him. Chief Hosfelt advised members that both subjects were apprehended, the assault rifle was seized, and that once the case is adjudicated in court the rifle would be destroyed. Responding to Mrs. Williams, Chief Hosfelt confirmed that the Police Department maintains juvenile crime statistics. Although they had never been included in any reports, he assured members he would forward these details to them. Mr. Hutchison relayed his appreciation to the Dover Police Department and noted that there is no other police department in the State of Delaware that has a clearance percentage like Dover’s, which he felt was a reflection of their personnel, training, equipment, and teamwork. He noted that the Dover Police Department handled 35,678 complaints last year, which equated to 686 complaints per week, and that this was an indication of how hard the Police Department works. Mr. Hutchison felt it was important to note that the Dover Police Department seized 77 handguns, 21 rifles, 8 shotguns, and 10,000 rounds of ammunition. He thanked Chief Hosfelt for a job well done. Mayor Carey expressed his sincere appreciation for the men and women of the Dover Police Department for the work they do every day. Mr. Anderson stated his gratitude for the Police Chief and all other men and women of the Dover Police Department. He noted that their efforts had put a “hold” on crime and had increased security, which was beneficial to the lives of all the citizens as well as to the economic development of the City. Mr. Anderson also felt that the Dover Police Department had led the way in the City in terms of diversity during the past few years, particularly in regard to promotions within the Department. Mr. Hare stated that most Council members appreciate the job performed by the City’s police officers; however, unless members participate in a “ride-a-long” with an officer, they cannot truly appreciate their work and what they encounter on a daily basis. He stated that it is an experience that all should participate in. Mr. Hare noted that the Department has a Victims Services division, led by Ms. Diane Glenn, who does an excellent job and has received several awards for her work.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 8 Mrs. Williams indicated that she had served on the Criminal Justice Council - Juvenile Justice Advisory Group since 1977 and has had exposure to every police force within the State of Delaware. It was her opinion that Dover’s police force was the best. Mr. Dixon requested that Chief Hosfelt relay appreciation to all officers of the Dover Police Department. Council President Bonar noted that this would be the last appearance for Chief Hosfelt before City Council and expressed his sincere appreciation for his leadership. Mr. Hare moved for acceptance of the Police Department 2013 Annual Report, seconded by Mrs. Williams and unanimously carried. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - MARCH 10, 2014 The Parks, Recreation, and Community Enhancement Committee met on March 10, 2014 with Chairman Dixon presiding. Community Development Block Grant (CDBG) Allocation Recommendations for FY2014 During the Special Parks, Recreation, and Community Enhancement Committee meeting of March 18, 2013, Mr. Bonar requested that the Committee be provided assistance in the way of recommendations regarding priorities for the various applications when the Community Development Block Grant (CDBG) allocation process takes place in FY 2014, so that it could be determined if any cuts could be made or if additional funding could be sought. Mrs. Tracey Harvey, Planner I, reviewed proposed estimated Community Development Block Grant (CDBG) allocation recommendations for Fiscal Year 2014. She indicated that the estimated grant allotment for Fiscal Year 2014 was $243,554, including program income, and that 20% of the grant would be used for Program Administration to manage the CDBG Program. Members reviewed the CDBG Federal Resources Available for Use 7/01/14 - 6/30/15, as follows: CDBG Funds Allocation $235,000 Anticipated Program Income $ 8,554 Total Grant Allocation $243,554 20% of the grant must be allocated for $243,554 Program Administration x.20 $ 48,711 Public Service activities cannot exceed 15% $243,554 of the Grant x.15 $ 36,534 *

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 9 Mrs. Harvey advised members that the City had not received its grant allocation from the U.S. Department of Housing and Urban Development (HUD) for FY 14, and HUD requested that grantees propose a contingency provision that will either increase or decrease the estimated funding levels to match the actual allocation amount once received from HUD. She noted that Milford Housing Development Corporation had not been included in the funding request for FY 14 due to their failure to draw down FY 12 and FY 13 funds awarded in a timely manner. Mrs. Harvey presented the CDBG Grant Recommendations for FY14, as follows: Homeownership Assistance Program - Recommended funding for this project is $108,409*. Funding for this project will either increase or decrease based on the actual allocation from HUD. The City will provide up to $20,000 in settlement assistance to assist low to moderate income persons that are first time homebuyers who purchase homes in the City of Dover. Program Administration - Funding for program administration will either increase or decrease based on the actual allocation from HUD and will not exceed 20% of the total grant. Staff funded program administration at $48,711 based on the estimated allocation for the total grant. These CDBG Funds will be used to oversee management, monitoring, and coordination of the CDBG program in the City of Dover. Dover Interfaith Mission for Housing - The request and recommendation for this project is $27,500. The funding for this project will not increase because it is a public service activity and cannot exceed 15% of the total grant allocation and funding cannot exceed the original request by the sub-grantee. Funding for this project may be decreased if the grant allocation is substantially lower than the estimated grant allocation. These CDBG funds will be used for operations costs for the building that will include utility, maintenance, and lease costs. NCALL Research, Inc. - Recommended funding for this project is $8,934*. This project is a public service activity and subject to the 15% cap requirement. Funding for this project may also be decreased if the actual grant allocation is substantially lower than the estimated grant allocation. Funding cannot exceed the original grant request by the sub-grantee. These CDBG Funds will be used for pre-purchase homeownership counseling services relevant to Dover residents. Elizabeth W. Murphey School - The request and recommendation for this project is $50,000. Staff requested no changes in funding for this project since it is not subject to any HUD cap requirements.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 10 These CDBG funds will be used for roof replacements for the nine (9) buildings on the campus that service children that are at risk for homelessness. The Committee recommended approval of staff’s recommendations for the CDBG Allocations for FY 2014. (City Clerk’s Office Note: Subsequent to the meeting, a rounding error was discovered in the calculation of public service activities. As a result of this $1 error, the limit for public service activities will be reduced to $36,533; the allocation to NCALL Research, Inc. will be reduced to $8,933; and the allocation to the Homeownership Assistance Program will be increased to $108,410.) By consent agenda, Mr. Slavin moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote (Lynn absent). Proposed Ordinances Amending Appendix B - Zoning, Article 3 - District Regulations Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the proposed ordinances amending Appendix B - Zoning, Article 3 - District Regulations, were being presented at the request of Mr. John Paradee, on behalf of his clients, and that the required sponsorship from members of City Council had been obtained. #2014-05 Amending Section 2 - General Residence Zones (RG-1 and RG-2), Subsection 2.4 - Conditional Uses (Sponsors: Bonar, Hutchison, and Lynn) Mrs. Townshend explained that Proposed Ordinance #2014-05 would amend Section 2 - General Residence Zones (RG-1 and RG-2), Subsection 2.4 - Conditional Uses by allowing professional offices as a conditional use within the General Residence Zone on State Street and Governors Avenue between Water Street and Mary Street, and on Route 8 in its entirety. The proposed ordinance includes provisions that would protect the character of the residential area and would allow professional offices as a conditional use, subject to a public hearing and review by the Planning Commission. Staff recommended adoption of Proposed Ordinance #2014-05. Responding to Mr. Hutchison, Mrs. Townshend stated that most of the properties along State Street and Governors Avenue would be subject to the proposed amendment. She noted that the Wesley College properties are not zoned General Residence. She indicated that the proposed amendment would primarily affect the older Victorian homes along State and Division Streets; however, it was her estimation that there was not a large number of such properties.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 11 In response to Mr. Perza regarding feedback from members of the residential communities along State Street, Governors Avenue, or Route 8 regarding this proposal, Mrs. Townshend stated that Mr. Rhett Ruggerio, the property owner who requested the proposed amendment, in conjunction with his attorney, Mr. John Paradee, met and worked very closely with the neighbors of his property (north of Division Street - Delaware Avenue, Pennsylvania Avenue, Maple Avenue, etc.) to address any concerns they may have had. Mrs Townsend reminded members that Mr. Ruggerio originally requested a rezoning; however, due to the large variety of uses allowed in the General Residence and Office (RGO) zone and not allowed in the General Residence Zone, the residents seemed more comfortable with the conditional use approach within the residential zone. She noted that owners were having difficulty selling older Victorian homes along State and Division Streets and that the proposed amendment would assure that the properties are maintained. Mrs. Townshend explained that the process would require an application for each property to the Planning Commission and would provide required public notices and public hearings, etc. She confirmed that there were parking requirements which would be regulated through the permit process. The Committee recommended adoption of Proposed Ordinance #2014-05, as recommended by staff. During the Council Meeting of March 24, 2014, members considered the Proposed Ordinance. Mr. Anderson moved for approval of the Committee’s recommendation, seconded by Mr. Hutchison. Mr. Slavin noted that the proposed amendment was initiated after a single rezoning request for property located on Division Street did not receive support. He questioned why this matter was now being presented for all properties along Division Street and some property along State Street. Responding, Mrs. Townshend explained that the individual rezoning request, for property located on Division Street, was for a zoning classification of General Residence and Office (RG-O). She indicated that the neighboring residents were very concerned with the array of uses permitted in the RG-O zoning classification, which could include apartments. During the public hearing before the Planning Commission, these concerned residents indicated that they were not in opposition to an office but were in opposition to the other permitted uses within the RG-O zoning classification. At that point, she indicated that there was discussion regarding the possibility of creating a very narrowly defined conditional use that would allow professional offices with proper distancing requirements within the RG-1 and RG-2 zones along those major roads, rather than changing the zoning of the property, which would allow uses that would be considered objectionable. Referring to the off-street parking requirements for offices, Mr. Slavin stated that this would require traffic to flow through the alleyways of North State Street (both east and west alleys) near many of the properties along Division and State Streets. Confirming, Mrs. Townshend stated that a minimum of two (2) parking spaces would be required for off-street parking, which is the same requirement

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 12 for a residence, and a maximum of four (4) parking spaces; therefore, these requirements would limit the size of any type of office establishment. As a resident who lives along one (1) of those alleys, Mr. Slavin relayed his concern that these alleys are not engineered for additional traffic. In response to Mrs. Williams, Mrs. Townshend explained that, if the ordinance were adopted, a conditional use application would be required for any professional office to be established in the area. As a result, information relevant to a specific property would be submitted and public notice would be provided that would include a mailing to property owners within 200 feet, a legal ad in the newspaper, and posting at the property. At that point, residents would be given the opportunity to express their concerns. She concurred that there may be properties that cannot feasibly provide the specific requirements, but there are others than can. She reminded members that with a conditional use application, these types of issues and requirements are reviewed by the Planning Commission on an individual basis. Mrs. Townshend indicated that there had been instances where a request for a conditional use had been granted and the property owners/tenants had violated the conditions of the conditional use. When the City becomes aware of violations, staff documents them and then presents them to the Planning Commission for consideration of revoking the conditional use. Referring to concerns relayed during the Open Forum regarding the potential effect of the proposed amendment on the Historic District and being aware that the City’s Victorian District, which encompasses portions of North State Street, is on the National Register of Historic Places, Mr. Slavin requested clarification regarding the City’s Historic District. Responding, Mrs. Townshend stated that the City’s Historic District includes properties on State Street to Delaware Avenue; therefore, the proposed amendments would not affect properties within the City’s Historic District. As a result, any conditional use application would go only before the Planning Commission for their review and would not require a review by the Historic District Commission, unless the City were to change the Historic District boundaries. The motion to approve the Committee’s recommendation for adoption of Proposed Ordinance #2014-05 was unanimously carried. (The First Reading of Proposed Ordinance #2014-05 will take place during the latter part of the meeting.) #2014-06 Amending Section 17 - Shopping Center Development (Permitted Uses) (Sponsors: Bonar, Hare, and Lynn) Mrs. Townshend explained that Proposed Ordinance #2014-06 amending Section 17 - Shopping Center Development (Permitted Uses) would allow apartments and multi-family residential uses within mixed use developments as permitted uses within the SC-3 (Regional Shopping Center) Zone. She explained that there are two (2) properties in the City with the SC-3 Regional Shopping Zone classification, the Dover Mall and the Blue Hen Mall, and that the request for the ordinance amendment was submitted on behalf of the Dover Mall. Mrs. Townshend advised members that the proposed ordinance also included an amendment to the SC-2 (Community Shopping Center) Zone to allow light automobile maintenance, provided that vehicles not be stored on the site and that all work take place within an enclosed building. She indicated that this request was submitted by the owner of the Greentree Shopping Center and that other properties

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 13 in the City with an SC-2 zoning classification that would be affected by the amendment include the North Dover Shopping Center, Value City Shopping Center, Dover Mart Shopping Center, and Metro Shopping Center. Staff recommended adoption of Proposed Ordinance #2014-06. Responding to Mr. Perza regarding possible environmental concerns, Mrs. Townshend stated that staff realizes that some properties are not well managed and to assure such instances are not allowed, the permitted use would be for light maintenance, entirely within a building (no maintenance done on outside of building), etc. She explained that the City would have to keep a close watch to assure that no fluids are being discharged inappropriately. Mrs. Townshend stated that if a business was not being operated properly, the City would be authorized to close the business and intermediately, the business would be notified of the violation, then fined, and if compliance was not obtained, the City would issue a provisional order. If compliance was not met at that time, she stated that the business would then be closed. She advised members that fines for commercial properties start at $50 and technically, the City can fine up to $1,000 per day. In response to Mr. Hutchison, Mrs. Townshend assured members that compatibility issues with the adjacent properties are considered in reviewing application requests for a permitted use. Mr. Denis McGlynn, Chief Executive Officer (CEO) of Dover Downs and Dover Motor Sports, advised members that the Dover Downs property is adjacent to the Dover Mall, where the proposed project would be located. He met with representatives of the Dover Mall to explain the concerns of Dover Downs, not with the subdivision or additional expansion of commercial use on the site, but with the addition of residential properties to the site. He explained that their concern was that the residential properties would only add enemies to the Speedway and this proposed residential development would be closer to Dover Downs than other existing residential areas. Allowing such a project would make a lot of residents unhappy due to the NASCAR races, NASCAR testing done throughout the summer, the Monster Racing experience that operates 60 days per year, the Firefly Music Festival, etc. He admitted that Dover Downs and Dover Motor Sports operations create noise and traffic on a regular basis and stated that it was not their desire to make life more difficult for all. Mr. McGlynn noted that the Comprehensive Plan assigned the SC-3 zoning classification for the Dover Mall property for a reason and he believed that one (1) of those reasons was due to the existence of Dover Downs. The Committee recommended denial of Proposed Ordinance #2014-06 due to encroachment issues with Dover Downs. During the Council Meeting, at the request of Chairman Dixon, Mrs. Townshend briefed members on the proposed ordinance and Committee’s recommendation. She explained that there were two (2) issues to be considered, as follows: 1) amendments to the Shopping Center Zoning Classification (SC-3) which would allow apartments and multi-family dwellings if made a part of

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 14 a mixed use development and assigned some of the bulk standards relative to the height of the buildings, which did not receive favorable recommendation by the Committee due to the testimony shared during the Committee meeting; and 2) amendments to the Shopping Center Zoning Classifications (SC-1, SC-2, and SC-3) which would allow for light motor vehicle service accessory to a permitted use. Mrs. Townshend referred to a letter, dated March 24, 2014, submitted by Mr. Barry Anstine, Managing Member of the JBP Greentree Properties, LLC, developers and owners of the Greentree Village Center (Exhibit #2), noting that Proposed Ordinance #2014-06 included amendments to the SC-3 Zone regarding apartments and multi-family dwellings that may not have the support for further consideration. Rather than not taking further action on the entire ordinance, she stated that Mr. Anstine requested that the City move forward with considering Proposed Ordinance #2014-06 and striking any uses in the SC-3 Zone that members did not wish to pursue at this time. As indicated in Mr. Anstine’s letter, she explained that the Greentree Village Center had been in discussions with Mid-Atlantic AAA regarding the possibility of developing a Car Care Center in the vacant building previously occupied by Blockbuster. The AAA Car Care Center would offer automotive services, such as tire, battery, and wiper blade replacements, with the anticipation that car owners would wait while services are completed. In response to Mr. Slavin, Mrs. Townshend indicated that without an amendment, the owners of the Greentree Village Center would not be permitted to request a conditional use for the property. Mr. Hutchison stated that since he is a Board Member of AAA, he would abstain from voting on the issue. Responding to Mrs. Williams, Mrs. Townshend explained that building renovations to the former Blockbuster building would be required to accommodate the desires of the owners of the Greentree Village Center to establish a AAA Car Care Center. She assured members that the owners would be required to submit building plans that would require fire code, building code, and zoning review by the City. Although the proposed amendment would not automatically allow such a business, it would provide the opportunity to establish such a business as a conditional use. Mr. Hare felt that an amendment to the SC-2 Zoning Classification could possibly cultivate the establishment of businesses in the City of Dover. He concurred with the concerns relative to the proposed amendments to the SC-3 Zoning Classification that would allow apartments and multi-family dwellings and questioned why there would be an interest in residing in such close proximity to either the Dover Mall or Dover Downs. In response to Mr. Hare, Mrs. Townshend clarified that the elimination of the proposed amendments to the SC-3 Zoning Classification that would allow apartments and multi-family dwellings would require striking Lines #7-18 of the proposed ordinance. If the amendment were approved, the First Reading and referral of the proposed ordinance, scheduled for the latter part of the meeting (Agenda Item #10B), would include the proposed ordinance as amended (striking Lines #7-18). Mr. Slavin moved for approval of the Committee’s recommendation for denial of Proposed Ordinance #2014-06 due to encroachment issues with Dover Downs, seconded by Mrs. Williams.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 15 Mr. Anderson felt that the proposed ordinance could add value to the City and that making certain amendments could alleviate some legitimate concerns. He suggested that members approve the proposed ordinance, with amendments, to be referred and allow for its consideration and public input. It was his feeling that the City too often shackles businesses and that denying the consideration of the proposed amendment would deny more jobs and people’s rights to use their property. He suggested stipulating that such use would not adversely affect adjacent property owners. Responding to Mr. Perza, Mrs. Townshend explained that if the Committee’s recommendation were approved, the proposed ordinance would not move forward for a First Reading and referral (in essence, Agenda Item #10-B would automatically be eliminated for consideration). In order for a First Reading and further consideration and public testimony of Proposed Ordinance #2014-06, members of City Council would need to vote in opposition to the motion to approve the Committee’s recommendation. The motion for approval of the Committee’s recommendation unanimously failed. (The First Reading of Proposed Ordinance #2014-06 will take place during the latter part of the meeting.) Benchmarks Established for the Economic Development Office Mr. Bill Neaton, Economic Development Director, reviewed the benchmarks and results that were established for the Economic Development Office, which included the Downtown Dover Partnership (DDP), Downtown Dover Business Growth, and City-Wide Economic Development. Mr. Neaton noted that the City has provided the DDP with administrative support over the last five and one-half years. He advised members that the DDP Executive Director recently resigned and that the Economic Development Office, under the direction of the Mayor, was currently providing management assistance as well. He introduced Mr. Ed Perez, Main Street Coordinator, and requested that he review the DDP benchmarks since he is more familiar with them. Referring to the fundraising goal, Mr. Perez reported that an Acting Chairperson, Mr. Paul Lakeman, had been recruited to serve on the Organization Committee and that Mr. Greg Moore, President of the Executive Board, had been diligently recruiting Board Members who understand the DDP’s situation and fundraising goals. The Board was currently awaiting the reinstatement of their 501(c)(3) status in order to move forward with fundraising. Elaborating, Mr. Neaton explained that the DDP currently has 501(c)(6) status, which is also a not-for-profit designation; however, the contributions made to the DDP would not be tax deductible and would be if the DDP had the 501(c)(3) status. Mr. Perez reminded members that a survey of downtown merchants and business owners was conducted annually during the month of May. It was his hope that more merchants would be involved in providing feedback this year. He assured members that once the details of the survey were completed, the data would be forwarded to

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 16 them for their review and information. Mr. Neaton advised members that the merchants would be participating in the creation of the survey, including the development of the questions that would be asked. Referring to the objective of having six (6) new businesses open in the target area, Mr. Perez stated that four (4) new businesses opened to date, which had created eight (8) new jobs. Mr. Neaton advised members that the dedication ceremony was held earlier in the day for EZ Pass, which would add an additional 85 jobs in the downtown core area. He reminded members that the DDP purchased the building at 22-24 West Loockerman Street at a Sheriff’s Sale approximately two and one-half years ago. After spending a significant amount of money on remodeling the building, the DDP is pleased to have the EZ Pass as tenants. In addition to adding 85 new employees to the downtown area, he stated that EZ Pass would bring in excess of 1,000 retail visits every month. He stated that the EZ Pass location was also the Call Center for the Division of Motor Vehicles. In regard to the City-Wide economic development initiatives, Mr. Neaton stated that his office tracks job growth and decreases, which are reported on a semi-annual basis. He indicated that the Mayor recently began having a breakfast periodically with representatives of the City’s larger employers (such as Kraft Foods, Proctor and Gamble, Energizer, etc.), where he provides these firms with an update on the City’s actions regarding economic development and keeps the City engaged with the business community. This has allowed for a good “round table” discussion and it was the Mayor’s plan to continue to hold these meetings every six (6) months. Mr. Neaton reminded members that City Council recently approved infrastructure improvements at the Garrison Tract and awarded two (2) bids: 1) for roads, sewer, water, and stormwater; and 2) for improving wastewater pump stations at the Garrison Tract. These projects must be completed by the end of the year in order to accommodate the two (2) new tenants: 1) Garrison Energy Center, whose project is underway; and 2) Uzin Utz, whose project is scheduled to begin in April. Mr. Neaton relayed his confidence that, once the infrastructure at the Garrison Tract was completed, additional manufacturing facilities would be attracted to the Garrison Tract, with the assistance of the Delaware Economic Development Office (DEDO) and others. At the request of Mr. Hutchison, Mr. Neaton agreed that the Dover Air Force Base, State of Delaware, and Kent County Levy Court would be included in future breakfast meetings. Updates - Recreation Needs Assessment During their Regular Meeting of January 27, 2014, City Council authorized the City’s Planning Department, beginning February 1, 2014, to perform a recreational needs assessment for the City of Dover, utilizing City staff to conduct workshops and other similar outreach efforts across the City to inventory park infrastructure and develop

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 17 the needs of all of the City parks for future use. The objective will be to gather the necessary information from the public, study it, and make a needs assessment report back to the Committee by December 1, 2014. Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that City staff had met with representatives of the Delaware Department of Natural Resources and Environmental Control (DNREC) to review the data that needs to be developed. The State provided the City with a map and list from their database of all recreational amenities and open space within the City, which was reviewed by City staff, who will be contacting the State to provide additional information. She stated that public workshops will be scheduled during the latter part of April 2014 to allow ample time to obtain data and maps to display for the public’s review. She stated that staff plans to have four (4) workshops, one (1) to be held in each Council District. The idea is for these workshops to be informal, open house events to allow individuals to review the material, ask questions, and then be permitted to provide either verbal and/or written commentary or complete a survey. Mr. Perza moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Hare and unanimously carried. UTILITY COMMITTEE REPORT - MARCH 10, 2014 The Utility Committee met on March 10, 2014 with Chairwoman Williams presiding. Garrison Oak Technical Park (GOTP) Transmission Line Relocation Capital Improvement Project (CIP) Mr. Scott Koenig, City Manager, advised members that the final subdivision design of the Garrison Oak Technical Park (GOTP) was approved by a number of agencies. During the final design of the road entrances to the park, the Delaware Department of Transportation (DelDOT) required that the east entrance be aligned with a future development project located on the south side of White Oak Road. The required alignment, as well as the turning lanes and lane width of the new cross-section of White Oak Road, necessitates the relocation of four (4) 69 kV power transmission poles. This is a substantial relocation that requires engineering design services from one of the City’s contract engineers. This project must begin as soon as possible, as there are lead times in ordering new poles of this magnitude. Mr. Koenig indicated that the GOTP Transmission Line Relocation is not currently in the City’s Capital Improvement Program (CIP). He explained that the proposed project budget is $550,000 and that the current estimate for the project is $516,200. Staff would be moving funds from other projects to create the necessary project budget. The proposed projects to be delayed and re-budgeted in future years are the Distribution Feeder Replacement Program (Project # EE1405) in the amount of $170,200 and the General Scott Switchgear Project (Project # EE1312) in the amount of $379,800. The General Scott Switchgear project will still have a remaining FY 2014 balance; however, staff will be proposing to move these funds to another capital project that is running over budget but must be completed in FY 2014.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 18 Mr. Koenig reviewed a map of the poles to be relocated and explained that moving forward with this project is critical due to the proximity of the current pole line to the entrance. He stated that the proposed relocation would move poles #45, #46, #47, #48 behind the sidewalk, approximately five (5) to eight (8) feet into the drainage easement. Mr. Koenig informed members that all of the GOTP infrastructure must be completed by the end of the 2014 calendar year to maintain the schedules being dictated by the new tenants in the technical park. He noted that both Calpine and Uzin Utz intend to have testing/loading of their facilities in early 2015. Staff recommended that the City Manager be authorized to create a new CIP titled Garrison Oak Technical Park (GOTP) Transmission Line Relocation to facilitate the construction of the road and entrance infrastructure at the GOTP. The proposed project budget is $550,000 and the project will begin in FY 2014 and be completed in FY 2015. Responding to Mr. Slavin, Mr. Koenig estimated that half of the funds would be expended between the current date and June 2014, which would include engineering and ordering the poles. He estimated that the transmission line work would begin in late June or early July. Mr. Koenig advised members that the Feeder Replacement Program is a FY 2014 project. The General Scott Switchgear project began in FY 2013 and $10,304 had been expended to date. This project included funding in FY 2013, FY 2014, and FY 2015 and had not begun due to projects being behind schedule. Mr. Koenig stated that staff plans to reassess these projects as a part of the overall CIP and re-list them moving forward. Although he understood the importance of the GOTP Transmission Line Relocation Project, Mr. Slavin relayed his discomfort with a $550,000 unbudgeted project being presented this late in the year. Concurring, Mr. Perza indicated his frustration with some of these projects that have large costs and expressed his wish that there were a means to anticipate these projects and expenses when approved, noting that later in the evening City Council would be considering another expenditure of $550,000 (Horsepond Substation Project). He understood the importance of the project and the capacity to generate revenue for the future; however, he expressed nervousness that these types of expenses were not foreseen. The Committee recommended authorizing the City Manager to create a new Capital Improvement Project (CIP) titled Garrison Oak Technical Park (GOTP) Transmission Line Relocation to facilitate the construction of the road and entrance infrastructure at the GOTP. The proposed project budget is $550,000 and the project will begin in FY 2014 and be completed in FY 2015. During the Council Meeting of March 24, 2014, Mr. Anderson moved for approval of the Committee’s recommendation, seconded by Mr. Dixon.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 19 Responding to Mr. Anderson, Mr. Koenig stated that the $550,000 is the proposed project budget and that the current estimate is approximately $516,000 for construction. The motion to approve the Committee’s recommendation to authorize the City Manager to create a new Capital Improvement Project (CIP) titled Garrison Oak Technical Park (GOTP) Transmission Line Relocation to facilitate the construction of the road and entrance infrastructure at the GOTP, with a proposed project budget of $550,000 and the project to begin in FY 2014 and be completed in FY 2015, was carried with Mr. Slavin voting no. TEA/NAES Report (January) The TEA/NAES Monthly Report for January 2014 was provided to members to enable them to monitor electric sales and revenues received, which will provide a better understanding of any fluctuations that occur and allow the opportunity to make improvements if deemed necessary. Referring to the Power Supply Summary on Page 1 of the report, Mr. Scott Koenig, City Manager, noted that for January 2014, the City’s actual expenses were more than twice the budgeted expenses for power supply costs. Overall power supply costs were $7,589,907 over budget due to higher load and sustained high market prices due to the extreme cold weather. Referring to Page 12 of the report, Mr. Koenig noted that the total utilities cost was $5,597,816 over budget, year-to-date. Mr. Koenig explained that the extremely high demand, along with the extremely high market values, created a position where the City paid more for supply than anticipated during January (with generation running during times it was able to be run). In speaking with The Energy Authority (TEA), he stated that January 2014 was a month that happens only once in a 20-year period (in terms of weather); however, changes had been made to the City’s Fuel Oil Reserve Policy in order to anticipate this type of issue in the future. Since the City runs on fuel oil, the City is constrained on the amount of time its operation can run before obtaining additional delivery. Responding to Mrs. Williams, Mrs. Donna Mitchell, Controller/Treasurer, stated that the City’s Fuel Oil Reserve Procedure was changed to allow enough reserve to run for three (3) to four (4) days and to obtain credit with more than just one (1) supplier. She explained that, due to the roadway conditions (snow/ice), the trucks could not deliver oil ordered by the City. She noted that there was also a communication issue that had been resolved, explaining that the North American Energy Services (NAES) group did not realize they needed to notify TEA when the oil reached a certain level. Mr. Koenig noted that there was a large impact on the City’s Rate Stabilization Fund, which was unanticipated. He reiterated that the City now has a larger fuel reserve and additional suppliers.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 20 Mrs. Mitchell indicated that this also caused a cash flow issue, since the City purchases inventory to replenish the tank, which requires cash. She noted that this inventory does not go through the income statement. Responding to Mrs. Williams, Mrs. Mitchell stated that the City had prepared for the snowstorm that was anticipated during the previous week and the tanks were full. The Committee recommended acceptance of the TEA/NAES Monthly Report for January 2014. By consent agenda, Mr. Slavin moved for approval of the Committee’s recommendation, seconded by Mrs. Williams and carried by a unanimous roll call vote (Lynn absent). Garrison Oak Technical Park Project Updates Mr. Scott Koenig, City Manager, provided an update regarding the Garrison Oak Technical Park Project, as follows: City Infrastructure Mr. Koenig indicated that pre-construction meetings had been held by staff for those projects that were authorized by City Council and that staff had begun scheduling the contractors. A nationwide permit associated with the tax ditch had been issued and the comment period for a Department of Natural Resources and Environmental Control (DNREC) permit will end March 18, 2014. This permit will allow the City to get into the flood plain to begin construction. An additional project was proposed for the Transmission Line Relocation. Although construction is progressing, due to the recent weather, it is not doing so at the pace desired. Mr. Koenig felt confident that both the City and Calpine projects would be ramping up significantly during the months of March and April 2014. Mr. Koenig stated that it was anticipated that the Uzin Utz facility would be finalized by the end of the year and the loading of equipment and other interior work will begin after the first of 2015, with an anticipated start date of late spring/early summer of 2015 (same as Calpine). Calpine Energy Center Mr. Koenig stated that work continued to progress on the Calpine facility. To his knowledge, Eastern Shore Natural Gas had begun their work and the City had received signed easements and checks. He stated that heavy deliveries would continue for the next few months. The number of construction workers at the site was anticipated to ramp up by several hundred workers since the carpentry and other building trades would begin their work. Dover Sun Park Mr. Koenig reviewed a spreadsheet entitled “Electric Revenue Fund FY14 - White Oak Solar Park Incremental Cost” and noted that the incremental energy costs totaled $252,589 as of January 31, 2014. He stated that the field was functioning as anticipated and within budget.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 21 Mr. Hutchison moved for acceptance of the Utility Committee Report, seconded by Mr. Anderson and unanimously carried. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - MARCH 10, 2014 The Legislative, Finance, and Administration Committee met on March 10, 2014 with Chairman Lynn presiding. FY 2014 - Discussion of Pension Appropriation Changes Mrs. Donna Mitchell, Controller/Treasurer, reviewed a Presentation entitled “Fiscal Year 2014 Budget, Discussion of Pension Appropriation Changes.” Referring to the Police Pension Fund, she noted that the actual percentage of contributions during the last several years had not been at 100%, with the exception of FY 2009. In addition, she explained that the net pension (asset) at beginning of year and end of year was listed on the balance sheet as an asset because it was overfunded in prior years; therefore, during the years that the City was underfunding the pension, the balance was being reduced. Due to this action and the budget constraints during those years, she stated that extra money was not budgeted for the Police Pension Fund. She advised members that during a recent conversation with Fitch Ratings, they relayed concern and took issue with the contributions not being at 100%. Being aware that the Fund was getting low last year, Mrs. Mitchell stated that the excess contribution was taken from the fund balance, moved to the Pension Funds, and divided in such a way to approximate 100% funding; however, this resulted in only 93% funding of the Police Pension Fund. She recommended a change for FY 2013/2014 to allow for the City’s appropriation (excess money) to be divided between the Police Pension Fund and the General Pension Fund. However, due to an oversight, the total appropriation was applied to the General Pension Fund. As a result, she explained that the next budget revision ordinance would include the extra fund balance, in the amount of $764,600, being split between the Police Pension Fund, in the amount of $382,000 and the General Pension Fund, in the amount of $382,600. Mrs. Mitchell stated that she had informally advised both Pension Boards that too much money was put into the General Pension Fund and not enough in the Police Pension Fund; therefore, she would be reducing the General Pension Fund by $382,000. Mrs. Mitchell noted that, due to the Electric Carry Forward in FY 2013, the General Pension Fund was funded at 304%. Although Fitch indicated their approval of this percentage, they relayed disapproval for the percentages in the Police Pension Fund. She explained that this presentation was for informational purposes only to make members aware that staff was taking appropriate action to resolve these issues.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 22 Mrs. Mitchell also reviewed a spreadsheet entitled “Civilian Plan Contribution - Budget Revision” depicting the amounts budgeted for the General Pension Fund for FY 2014 and bar graphs reflecting the budgeted amounts during the past several years. She explained that, in the past, the pension contribution had been calculated based on a percentage of payroll. However, since this plan was closed, she decided to calculate the normal cost for the pension plan as a percentage of payroll and use lump sum fund contributions for the unfunded liability rather than a percentage of payroll. Referring to the City Pension Expense Budget Trend bar graph, she noted that the escalation in fund appropriations (green bar) reflected this change in method. In hindsight, after speaking with Fitch, Mrs. Mitchell felt that the percentage of payroll should have continued to be used in the normal cost. Therefore, she indicated that there may be a change in the manner in which this is calculated and budgeted. She assured members that they would be kept abreast of this decision and any change would be reflected in the City’s Proposed Budget. Referring to the “Civilian Plan Contribution - Budget Revision,” Mrs. Mitchell noted that the Annual Required Contribution (ARC) for FY 2013 was $3,217,964 and the original FY 2014 budgeted employer contribution was $3,116,000. She stated that when staff prepared the budget, the allocation for internal service funds was not included. Since the pension monies were pulled and put into a lump sum for the unfunded amounts, she allocated a portion to the Water/Wastewater and Electric Funds, since this was a part of the costs for the service employees in these service departments. In reviewing the manner in which this was done, she discovered that, rather than reducing the lump sum contribution in the General Fund, the internal service allocation should have been reduced. Otherwise, she explained that it would appear that the City did not fund enough of the City’s ARC. What should have been done was a billing to the utilities for the monies (increasing the billing revenue) rather than a reduction of the fund expense. To correct this, she stated that a budget revision would be submitted so that the City’s ARC would not be affected. In response to Mr. Lynn, Mrs. Mitchell confirmed that this information was being presented for informational purposes only at this time. Update on Financing Plan for Garrison Oak Technical Park Project Mrs. Donna Mitchell, Controller/Treasurer, provided an update to the work being done on the financing plan for the Garrison Oak Technical Park street, storm water, and landscaping project. She had hoped to have a plan to present to members; however, since it had not been completed, she wanted to provide an update on this matter. She advised members that there were two (2) options for financing this project: 1) to bond the project with a municipal debt issue; and 2) to borrow the funds inter-fund by leveraging the reserve accounts. She indicated that staff was researching the second approach as a potential option. Mrs. Mitchell indicated that discussions had been held with the City’s auditor, bond counsel, and electric engineer, as well as the financial advisor. Based on these discussions, she felt confident that there were no legal issues with the City financing

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 23 the project; however, there were concerns as to how this would be perceived by ratepayers and bondholders. If the City chose to finance the project through an inter-fund loan, she explained that the City would forgo all the issuance costs and receive a greater return on its own money. The City would also need to ensure compliance with all policies, municipal code, and debt covenants, which would include a review of investment, debt, and financial policies. If the City were to establish a formal program for inter-fund borrowing, she stated that some of those policies may need to be changed. It was Mrs. Mitchell’s expectation that the remaining research would be done by March 31, 2014, and that staff would provide a final recommendation to City Council soon after, including any policy change recommendations. Depending on the interest rate and payback period, she noted that the debt service could range from $250,000 to $500,000. Responding to Mr. Lynn, Mrs. Mitchell stated that, based on discussions thus far, the City’s financial advisor appeared to be more against the City financing the project than the other advisors that she had spoken to regarding this issue. Although the bond counsel had no objections, she advised Mrs. Mitchell that the engineer opines on those reserves in their annual report and suggested, therefore, that Mrs. Mitchell hold discussions with the engineer as well. Bond counsel also advised Mrs. Mitchell that some communities were executing such loans at a zero percent (0%) interest rate. At the suggestion of Mr. Lynn, Mrs. Mitchell stated that she would ask if there had been any negative effects on the bond ratings for other communities that lent themselves money at a zero percent (0%) interest rate. Mrs. Mitchell advised members that space needs, as well as additional projects, may be considered in the near future. Considering that the City’s current debt issue will end in 2017, she stated that if the City chose to finance the Garrison Oak project at this time, this would not prevent the City from combining it with another bond issue in the future and paying the City funds back. By consent agenda, Mr. Slavin moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mrs. Williams and carried by a unanimous roll call vote (Lynn absent). HORSEPOND SUBSTATION PROJECT AMENDMENTS AND EVALUATION OF PROPOSALS During their Regular Meeting of March 10, 2014, members considered amendments and proposals regarding the Horsepond Substation Reliability Upgrade Project and staff’s recommendation to authorize the City Manager to: 1) increase the project budget for Project # EE1308 from $730,900 to $1,301,100; 2) execute the necessary amendments to the Engineering Services Agreement for the Horsepond Substation with Pike Energy Solutions, LLC from $50,000 to a not-to-exceed amount of $165,000 based on time and materials for design assistance and commissioning related services; 3) execute the necessary amendments to the Engineering Services Agreement for the Horsepond

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 24 Substation Transmission Line with Pike Energy Solutions, LLC from $75,000 to a not-to-exceed amount of $90,000 based on time materials for construction-related assistance; and 4) execute a contract to C.W. Wright Construction in the amount of $550,000 in response to Bid #14-0022EL. After much discussion, City Council voted to reconsider this matter in two (2) weeks by adding the Horsepond Substation Project Amendments and Evaluation of Proposals to the March 24, 2014 Regular Council Meeting Agenda, which would provide staff the opportunity to provide members with more detailed project information. During the Council Meeting of March 24, 2014, Mr. Scott Koenig, City Manager, reviewed a memorandum dated March 19, 2014 which provided the status of the Horsepond Substation Project and included a breakdown of the project estimates. Since preparing that memorandum, he advised members that he had received additional information which changed staff’s final recommendations on the project and submitted an additional memorandum, dated March 24, 2014 (Exhibit #3). He assured members of the completion of the substation upgrade and commissioning by the end of the fiscal year and indicated that staff’s target completion date, weather permitting, was June 1, 2014. He relayed confidence that the transmission line tie-in could not be completed by the end of the fiscal year due to commitments on other projects by the low bidder; therefore, staff recommended rejecting the $550,000 bid for the transmission line work. In lieu of the current bid, he explained that staff would issue a separate contract for the pole foundations and further evaluate whether internal staff could set the new poles (there is a total of eight (8) poles). Another contract would be re-bid in the fall for all work that staff cannot complete in-house. Mr. Koenig noted that, based on all of the available information, staff had amended their final recommendation, as follows: 1) authorize the City Manager to increase the project budget for Project #EE1308 from $730,900 to as much as $1,301,100; 2) authorize the City Manager to execute the necessary amendments to the Engineering Services Agreement for Horsepond Road Substation with Pike Energy Solutions, LLC from $50,000 to a not-to-exceed amount of $145,000 based on time and materials for design related assistance as well as commissioning related services (which were not part of the original design contract); 3) authorize the City Manager to reject all bids in response to Bid #14-0022EL and issue bid packages to complete the transmission line work by the end of calendar year 2014; and 4) once the project is complete, transfer any unused funds from Project #EE1308 to other Electric CIPs with the primary focus on the General Scott Switchgear Project #EE1312. Responding to Mrs. Williams, Mr. Koenig indicated that staff was attempting to avoid the costs for the transmission line work. He stated that the pole costs are fixed and, in his opinion, the only other costs that could have possibly been avoided would have been the increase in engineering costs; however, this was due to the City’s Engineer not having any experience with this type of design and the need for outside assistance. He felt that there were no unwarranted costs included, although he felt that the costs of the project should have been better projected. Mr. Hare stated a desire to have details regarding the City’s costs associated with Calpine locating to Dover, as well as the return that the City will realize, and questioned the length of expected payback period. Responding, Mr. Koenig stated that the Horsepond Substation Project involves the replacement of a substation; therefore, there are no associated customers, nor is there any guarantee of additional sales. This project is related to improving reliability to ensure that the power stays on under strain and, as such, there has been no analysis conducted to determine costs and returns. He

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 25 stated that the only relevance to the Calpine Project is that there is a need to take down a 69kV line related to the Calpine Project as it ties into the Cartanza Substation. He assured members that the Horsepond Substation Project is independent of Calpine and is really related to improving reliability for the industrial areas in the Horsepond Road, Lafferty Lane, and surrounding areas utilizing that portion of the system. The Calpine Project is several miles away (line miles) from this project; therefore, there is no direct correlation with the exception that any improvement to reliability of the system on this side of the City benefits any customer on this side of the City in the long run. Even if Calpine never came to the City, he stated that staff would still be presenting this project to members of City Council for consideration at this time. In response to Mr. Hare, Mr. Koenig stated that staff was working on revenue projections related to the Calpine Project. Mrs. Williams moved for approval of staff’s recommendation, as follows: 1) authorize the City Manager to increase the project budget for Project #EE1308 from $730,900 to as much as $1,301,100; 2) authorize the City Manager to execute the necessary amendments to the Engineering Services Agreement for Horsepond Road Substation with Pike Energy Solutions, LLC from $50,000 to a not-to-exceed amount of $145,000 based on time and materials for design related assistance as well as commissioning related services (which were not part of the original design contract); 3) authorize the City Manager to reject all bids in response to Bid #14-0022EL and issue bid packages to complete the transmission line work by the end of calendar year 2014; and 4) once the project is complete, transfer any unused funds from Project #EE1308 to other Electric CIPs with the primary focus on the General Scott Switchgear Project #EE1312. The motion was seconded by Mr. Hutchison and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Perza, Williams, Hare, Hutchison, and Bonar), one (1) no (Slavin), and one (1) absent (Lynn). APPOINTMENTS RECOMMENDED BY COUNCIL PRESIDENT BONAR - DOVER HUMAN RELATIONS COMMISSION - THREE (3) YEAR TERMS TO EXPIRE FEBRUARY 2017 Council President Bonar recommended the appointment of Mrs. Lynne Sadusky (At-Large Representative) and Ms. Jane Hicks (Fourth District Representative) to serve on the Dover Human Relations Commission for a three (3) year term to expire February 2017. By consent agenda, Mr. Slavin moved for approval of the appointments of Mrs. Sadusky and Ms. Hicks as recommended by Council President Bonar. The motion was seconded by Mrs. Williams and carried by a unanimous roll call vote (Lynn absent). FIRST READING - PROPOSED ORDINANCES AMENDING APPENDIX B - ZONING, ARTICLE 3 - DISTRICT REGULATIONS Council President Bonar reminded the public that copies of Proposed Ordinance #2014-05 amending Section 2 - General Residence Zones (RG-1 and RG-2), Subsection 2.4 - Conditional Uses and Proposed Ordinance #2014-06 amending Section 17 - Shopping Center Development (Permitted Uses) were available at the entrance of the Council Chambers or could be obtained from the City Clerk's Office. Since the ordinances are amendments to the Zoning Code, a public hearing is required. Staff recommended referral of the amendments to the Planning Commission on April 21, 2014 and that a public hearing take place during the Council Meeting of May 12, 2014, at 7:30 p.m., at which time, final action by Council would take place.

CITY COUNCIL MEETING OF MARCH 24, 2014 PAGE 26 Mr. Hare moved to refer Proposed Ordinances #2014-05 and #2014-06 to the Planning Commission on April 21, 2014 and set a public hearing before City Council for May 12, 2014 at 7:30 p.m., as recommended by staff. The motion was seconded by Mr. Anderson and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Zoning Ordinance Amendments as read by the City Clerk, by title only, as follows: #2014-05 AMENDING SECTION 2 - GENERAL RESIDENCE ZONES (RG-1 AND RG-2), SUBSECTION 2.4 - CONDITIONAL USES (SPONSORS: BONAR, HUTCHISON, AND LYNN) #2014-06 AMENDING SECTION 17 - SHOPPING CENTER DEVELOPMENT (PERMITTED USES) (SPONSORS: BONAR, HARE, AND LYNN) COUNCIL MEMBERS’ ANNOUNCEMENTS Council President Bonar thanked Mr. Slavin for providing water for members of City Council for this evening’s meeting. Mr. Slavin moved for adjournment, seconded by Mrs. Williams and unanimously carried. Meeting adjourned at 8:59 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of March 24, 2014, are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM/jg S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2014\03-24-2014.wpd Exhibits Exhibit #1 - Presentation - Police Department 2013 Annual Report Exhibit #2 - Letter dated March 24, 2014 - Mr. Barry Anstine, Managing Member of JBP Greentree Properties, LLC Exhibit #3 - Memorandum dated March 24, 2014 - Horsepond Substation Reliability Upgrade Project

EXHIBIT #1 Regular Council Meeting of 3/24/2014

City of Dover Police Department Annual Report Complaints Five Year Comparison 40,000 36,058 35,678 34,783 35,000 33,692 30,000 28,440 25,000 20,000 15,000 10,000 5,000 0 2009 2010 2011 2012 2013

City of Dover Police Department Annual Report Total Group A Crime Five Year Comparison 6,000 5,738 5,843 5,810 5,662 5,365 5,000 4,000 3,521 3,435 3,514 3,469 3,344 3,000 2,000 1,000 0 2009 2010 2011 2012 2013 TOTAL CLEARED

City of Dover Police Department Annual Report Violent Crime (Murder, Forcible Rape, Robbery, Aggravated Assault) Five Year Comparison 400 353 350 331 326 306 300 269 243 248 243 250 220 199 200 150 100 50 0 2009 2010 2011 2012 2013 RECEIVED CLEARED

City of Dover Police Department Annual Report Robberies Five Year Comparison 90 84 80 78 70 68 63 60 56 50 40 30 20 10 0 2009 2010 2011 2012 2013

City of Dover Police Department Annual Report Robbery Clearance Rate Dover Police Department vs. Nation 80% 71.0% 70% 68.2% 65.4% 63.1% 63.2% 60% 50% 40% 32.0% 31.6% 32.0% 33.2% 30% 20% 10% 0% 2009 2010 2011 2012 2013 Dover PD Nation NATIONAL FIGURES NOT AVAILABLE FOR 2013

City of Dover Police Department Annual Report Burglaries Five Year Comparison 180 168 167 160 146 140 128 120 98 100 80 60 40 20 0 2009 2010 2011 2012 2013

City of Dover Police Department Annual Report Burglary Clearance Rate Dover Police Department vs. Nation 80% 72% 70% 62% 60% 60% 58.1% 50% 46% 40% 30% 20% 12% 13% 13% 13.6% 10% 0% 2009 2010 2011 2012 2013 DOVER PD NATIONAL NATIONAL FIGURES NOT AVAILABLE FOR 2013

City of Dover Police Department Annual Report Drug Offenses Five Year Comparison 900 800 776 770 700 663 649 637 626 601 585 584 573 600 500 400 300 200 100 0 2009 2010 2011 2012 2013 TOTAL CLEARED

City of Dover Police Department Annual Report Crashes Five Year Comparison 2,050 2,024 2,000 1,965 1,950 1,911 1,900 1,873 1,850 1,805 1,800 1,750 1,700 1,650 2009 2010 2011 2012 2013

City of Dover Police Department Annual Report Crash Breakdown Five Year Comparison 1,500 1,300 1,189 1,175 1,149 1,119 1,096 1,100 900 700 492 495 505 500 452 459 370 270 295 300 262 250 100 2009 2010 2011 2012 2013 Property Damage Private Property PI & Fatal

City of Dover Police Department Annual Report Traffic Arrests Five Year Comparison 25,000 20,001 20,469 20,000 19,197 18,436 16,055 15,000 10,000 5,000 0 2009 2010 2011 2012 2013

City of Dover Police Department Annual Report Traffic Arrests Summary

City of Dover Police Department Annual Report Police Revenue Parking Fines and Reports $350,000 $300,000 $280,951 $289,737 $287,744 $290,077 $273,669 $250,000 $200,000 $150,000 $100,000 $50,000 $- 2009 2010 2011 2012 2013 MISC REVENUE PARKING TICKETS 911 REVENUE TOTAL

Officer and Civilian of the Year 2013 Dover’s Finest OFFICER OF THE YEAR Detective Scott Hurd joined the Dover Police Department in November of 2008. Hurd began his career in the Patrol unit and was then assigned to the Drugs, Vice, and Organized Crime (DVOC) Unit in June of 2010. In addition to his duties with the DVOC, Detective Hurd is a member of the Special Operations Response Team. Despite his relatively short career with the Dover Police Department, Hurd possesses all of the characteristics and leadership abilities you would expect from an Officer with twice his years of experience. His devotion to his job is evident in his daily activities and he is truly one of “Dover’s Finest”. Detective Scott Hurd . CIVILIAN OF THE YEAR Dispatcher Mark Hall joined the Dover Police Department in March of 2006 and is currently assigned to the Communications Section. Mark maintains his composure efficiently and effectively to obtain essential information and immediately dispatched officers to the call for service. Mark performs his duties according to the high standards set and expected of him. The handling of everyday operational duties can be very stressful, demanding, and unpredictable. Often we take for granted the level of competence and professionalism that our dispatchers exhibit. His dedication and professionalism reflect credit upon himself as well as the City of Dover Police Department. Dispatcher Mark Hall

PUBLIC INFORMATION OFFICER Cpl. Mark Hoffman, Public Information Officer The Public Information Officer (PIO) is a responsibility of the newly created Public Affairs Office. Cpl. Mark Hoffman, a 10-year veteran, is assigned to the position under the Community Policing/Special Enforcement Unit and falls under the Dover Police Department’s Operations Division Commander. In the absence of the PIO, the responsibilities of the office fall upon the four Unit Commanders. All are responsible for disseminating information to the media and public. This is primarily accomplished by publishing information and photos on the department’s web site, as well through the department’s social media platforms. The PIO maintains regular contact with journalists from newspaper, radio, and television and gives both telephone and in-person interviews and is responsible for website updates. Additionally, the Public Information Officer is often called upon to serve as emcee during functions such as the promotion and award ceremonies. In 2013, the department added social media platforms to the responsibilities of the PIO. Through programs such a Facebook, Twitter, YouTube, and the RAIDS Online Crime Mapping program, the department has been able to connect with the citizens of Dover quickly and more efficiently than ever before. The PIO sends safety messages, public service announcements, crime alerts, educational videos, and more through the social media outlets. The PIO also assists in criminal investigations where evidence can be retrieved via social media. Since the inception of the program in October of 2013, the department has seen tremendous success in solving crimes, crime prevention, public communication and reputation management.

Criminal Investigation Unit Detective Section The Dover Police Criminal Investigation Section is tasked with the responsibility to investigate the most serious crimes that occur within the City of Dover. This section also conducts financial and identity theft investigations. In addition to these duties, they are called upon to perform background investigations on all civilian and police applicants who are being considered for employment. In 2013, the seven detectives assigned to this section investigated a total of 1,674 complaints and cleared 1,564 of them. The detectives solved 73% of the robberies and 64% of the burglaries and cleared 93% of all cases that they investigated.. These clearance rates are significantly higher than the national average. This speaks volumes for this unit’s investigative abilities. In 2013, Detective Kevin Streadwick was named the Crime Stoppers Investigator of the Year for his continued excellence as a Major Crimes Detective and his remarkable case load and clearance rates.

Downtown Dover Cameras In 2009, six (6) cameras were installed in the Downtown Dover area in an effort to detect and solve crimes and have become a vital tool in the war against crime. As of 2013, the amount of cameras have increased to 35 and the Dover Police Department is in the process of acquiring funding for more. Manufactured by Honeywell, each camera provides the department with a wireless, high-definition color image that also can deliver coverage in low-light conditions. Mounted on a six-inch-wide base and contained inside a protective dome, each camera is essentially vandal-proof and can provide a 360-degree view from its vantage point.

2013 DOVER POLICE ANNUAL REPORT

EXHIBIT #2 Regular Council Meeting of 3/24/2014

EXHIBIT #3 Regular Council Meeting of 3/24/2014 Memorandum Office of the City Manager PO Box 475 Dover, DE 19903 Phone: (302) 736-7005 FAX: (302) 736-7002 E-mail: skoenig@dover.de.us To: Members of City Council From: Scott D. Koenig, P.E. City Manager Date: March 24, 2014 Subject: Horsepond Substation Reliability Upgrade Project (Project # EE1308) Since writing the memorandum dated March 19, 2014 for tonight’s Council meeting packet, I have received additional information which changes my final recommendations on the project. As of today, we are confident we can complete the substation upgrade and commissioning by the end of the fiscal year. Our target completion date, weather permitting is June 1, 2014. As of now, we are confident that the transmission line tie-in cannot be completed by the end of the fiscal year due to commitments on other projects by the low bidder; therefore, I am recommending that we reject the $550,000 bid for the transmission line work. In lieu of the current bid, staff will issue a separate contract for the pole foundations and will further evaluate whether internal staff can set the new poles (there is a total of 8 poles). Another contract will be re-bid in the fall for all work that city staff cannot complete in-house. Based on all of the available information, my final recommendation is as follows: The City Manager recommends the following actions: 1) Authorize the City Manager to increase the project budget for Project # EE1408 from $730,900 to as much as $1,301,100. 2) Authorize the City Manager to execute the necessary amendments to the Engineering Services Agreement for Horsepond Road Substation with Pike Energy Solutions, LLC from $50,000 to a not to exceed amount of $145,000 based on time and materials for design related assistance as well as commissioning related services (which were not part of the original design contract). 3) Authorize the City Manager to reject all bids in response to Bid #14-0022EL and issue bid packages to complete the transmission line work by the end of calendar year 2014. 4) Once the project is complete, transfer any unused funds from Project # EE1308 to other Electric CIPs with the primary focus on the General Scott Switchgear Project # EE1312.

City of Dover MAYOR AND COUNCIL 1 DRAFT PROPOSED COUNCIL RESOLUTION NO. 2014-03 2 A RESOLUTION PROPOSING APRIL 14 - APRIL 25, 2014 AS SPRING CLEANUP WEEKS 3 WHEREAS, we are fortunate to live in a City that is abundantly blessed with natural assets and have a 4 continuing responsibility to preserve our environment by keeping it clean, healthy, and beautiful; and 5 WHEREAS, the Dover Days Festival, a period set aside to honor the heritage of the City, will be celebrated 6 May 2 - 4, 2014; and 7 WHEREAS, during this celebration we have the opportunity to demonstrate to ourselves, our neighbors, 8 and our visitors, our commitment to a clean and beautiful city. 9 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF 10 DOVER, IN COUNCIL MET: 11 12 1. That the weeks of April 14 - 25, 2014 are designated as SPRING CLEANUP WEEKS in the 13 City of Dover. 14 2. That all organized and individual segments of our population are encouraged to participate in 15 this worthy effort by developing and carrying out innovative cleanup, painting, repair, and 16 restoration projects which will serve to enhance or maintain the beauty of all properties in our 17 community. 18 3. All Spring Cleanup debris should be placed for pickup along with regular household waste 19 during the weeks of April 14 - 25, 2014 so that our City will exemplify cleanliness and beauty 20 during the Dover Days Festival. 21 ADOPTED: * 22 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2014\Draft\Resolution No. 2014-03 Setting Dates for Spring Cleanup Week.wpd 23 24 CARLETON E. CAREY, SR. DAVID L. BONAR 25 MAYOR COUNCIL PRESIDENT 26 27 Actions History: 28 April 14, 2014 - Introduced at City Council

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Planning & Inspections DATE SUBMITTED: March 28, 2014 PREPARED BY: Tim Taraila, Code Enforcement Supervisor; Ann Marie Townshend, AICP, Director of Planning and Community Development SUBJECT: 814 Maple Pkwy, Dover, Delaware – Violation of Dangerous Building Ordinance REFERENCE: Chapter 22, Article XI – Dangerous Buildings, Sec. 22-385 - Hearing before Council and Chapter 22, Article XI - Dangerous Buildings Case # 12-3623 RELATED PROJECT: N/A APPROVALS: N/A EXHIBITS: PowerPoint Presentation and File Photos to be presented at the Council meeting. EXPENDITURE REQUIRED: Preliminary estimate is $10,000-15,000. AMOUNT BUDGETED: $247,000 Budgeted for all demolitions Citywide in the FY-2014 Budget; As of March 28, 2014, there is $63,091.64 remaining in the line item. FUNDING SOURCE (Dept./Page in CIP & Budget): 110-1600-534-30-33. TIMETABLE: As soon as possible. RECOMMENDED ACTION: 1. Declare this in-ground pool and pump house on this property dangerous. 2. Order the property demolished by May 14, 2014 by the owner or equity owner at their own risk. 3. Order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council. 4. Order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the structure exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. BACKGROUND AND ANALYSIS The property is owned by Frank E Jones & Others. The structure is an in-ground pool with a small wooden pool house located adjacent to the pool. The pool was condemned as an unsafe structure on Novembeer 30, 2012 due to the stagnant water and non-opeating pool pump. The liner was ripped in several areas and trash was in the pool. Currently the structure is still filled with stagnant water, has non-operating equipment, no active utility services, is in a serious state of disrepair and a danger to the residents in the surrounding neighborhood.

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Planning & Inspections DATE SUBMITTED: March 28, 2014 PREPARED BY: Tim Taraila, Code Enforcement Supervisor; Ann Marie Townshend, AICP, Director of Planning and Community Development SUBJECT: 39 N New Street, Dover, Delaware – Violation of Dangerous Building Ordinance REFERENCE: Chapter 22, Article XI – Dangerous Buildings, Sec. 22-385 - Hearing before Council and Chapter 22, Article XI - Dangerous Buildings Case # 13-911 & 13-925 RELATED PROJECT: N/A APPROVALS: N/A EXHIBITS: PowerPoint Presentation and File Photos to be presented at the Council meeting. EXPENDITURE REQUIRED: Preliminary estimate is $15,000-$20,000. AMOUNT BUDGETED: $247,000 Budgeted for all demolitions Citywide in the FY-2014 Budget; As of March 28, 2014, there is $63,091.64 remaining in the line item. FUNDING SOURCE (Dept./Page in CIP & Budget): 110-1600-534-30-33. TIMETABLE: As soon as possible. RECOMMENDED ACTION: 1. Declare this building and all accessory structures on this property dangerous. 2. Order the property demolished by May 14, 2014 by the owner or equity owner at their own risk. 3. Order the Building Inspector to cause the demolition of the structures if not completed by the owner within 10 days of the date established by City Council. 4. Order the City Manager with the assistance of the City Solicitor to cause the cost of demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. BACKGROUND AND ANALYSIS The property is owned by Erin L. Cooper. The property is a two-story wood-framed single family home. Numerous code violations were found during an housing inspection that occurred on August 14, 2012. None of the code violations have been brought into compliance. On April 9, 2013 a fire occurred within the home causing fire damage and additional code violations. As such, the home was condemned as unfit for human occupancy. Since then, the home has been registered as a vacant building. Currently the structure is still unoccupied, with no active utility services and in a serious state of disrepair.

Dover Fire Department 2013 Annual Report

120 101 100 98 96 93 93 89 87 85 81 79 80 71 72 60 40 20 0

1200 3 11 1000 84 85 800 115 Overpressure 163 Other 600 Special incident Severe 204 Weather Service 400 Rescue HAZMAT 200 373 Good Intent Fire False Alarms 0 Category 1

Fatal Motel Fire Saturday, February 16, 2013 Double Fatal MVC Saturday, October 26, 2013 Trailer Fire Sunday, July 21, 2013 Structural Collapse with May Day on Friday the 13th

Fire Chief – Mathew Carey Deputy Chief – Jack Fortney

1st Assistant Chief - David Carey 2nd Assistant Chief - Mark Hall 3rd Assistant Chief – Carl Troubetaris, Sr. 4th Assistant Chief – Duane Reeder 1st Fire Line Captain - Benjamin Smetana 2nd Fire Line Captain - William Kelly II

Name Date Joined Jeff Kennedy 12/02/2013 Kaylee Noble 11/04/2013 Kimberly Whitt 11/04/2013 Robert Cykosky 10/07/2013 Colin McGown 10/01/2013 Tyler Holloway 10/01/2013 Sean Byron 10/01/2013 Ariel Boyle 08/05/2013 Jerry Pokorney 07/26/2013 Trevor Williams 07/01/2013 Andrew Knopf 06/03/2013 Michael Loblanco 03/04/2013 Nicole Carey is the Personnel Officer and is credited with facilitating much of the recruitment and retention of the Volunteer Firefighters who serve the City of Dover. Dover Fire Department and Robbins Hose Company would like to welcome the newest additions to our 100% Volunteer Fire Department Family. Continued recruitment of new members is critical to a Department with the scope and reach of emergency services as Dover Fire Department provides to the City of Dover.

Live Burns 1st Asst. Chief David Carey is the facilitator for most of the Department training initiatives that includes in-house exercises and those trainings conducted through Delaware State Fire School. Ice Rescue Training Advanced Vehicle Rescue

Chief Carey and his wife Caroline. Carlton Carey, Jr. Receives Presidents’ Award Every year the members of Dover Fire Department are able to celebrate a year of committed volunteer service and highlight the exceptional service of their fellow firemen. Top 10 Responders for 2013

Jake Shepherd Jake was awarded the Firefighter of the Year by Chief Carey on Saturday, January 11, 2014 for his overall commitment to emergency operations for 2013.

Brandon Naylor Brandon was awarded the Fireman of the Year by Chief Care on Saturday, January 11, 2014 for his tireless volunteer work both on the firefighting side of the Department as well as contributing to administrative duties for 2013.

Brush 1 2013 - RTV Kubota 900 XT The purchase of Brush-1 was fully funded by the Robbins Hose Company to better serve the citizens of Dover. During Fire Fly 2013, Brush-1 was used to respond to an unresponsive subject in a car with it reported on fire. DFD arrived on scene and pulled the subject to safety along with the help of Dover PD. Brush 1 then assisted in extinguishing the blaze before it spread to other vehicles.

Dover Fire Department will make great strides forward in their district mapping program with the introduction of Active 911. The system is a digital messaging system that delivers alarms, maps, and other critical information instantly to first responders. Active911 also allows response efforts to be monitored in real time. The system has been installed on 10 new iPad Airs Chief Carey demonstrating the functions of bought by the department through Active911 to the Dover Post. equipment upgrade funds.

Dover Fire Department Website From the Gallery Photo of the Day Working House Fire Smoke Condition call gets upgraded to working alarm Local Weather Working House Fire in Camden- Wyoming DFD crews were called into service with a ladder 35° company assist at a working house fire Fair Fire Alarm Stats Live Run Log Jan 134 July 0 Feb 84 Aug 0 Sat Mar, 29 2014 @ 20:31:13 Mar 0 Sept 0 Address: 779 N Dupont Hwy Apr 0 Oct 0 Nature: 29B2A MVC Serious Hemorrh May 0 Nov 0 Coming Events City: Dover Location: PIZZA HUT LEIPSIC RD Jun 0 Dec 0 April 1, 2014 YTD: 218 Water Rescue 2 2013: 1019 April 3, 2014 Sat Mar, 29 2014 @ 09:23:30 2012: 998 Water Rescue 2 Address: 105 Mont Blanc Blvd Nature: Alarms-High Life Hazard April 7, 2014 City: Dover Volunteer Board of Directors Meeting Interested in joining our Fri Mar, 28 2014 @ 17:05:51 ranks and helping the April 7, 2014 Address: 601 Fulton St community? Take the Company Meeting Nature: Investigation first step and fill out City: Dover an application! Location: STATION 63 Contact Us Emergencies Recent Gallery Entries Donations Dial 9-1-1 Rollover MVC Make a donation to the DFD units respond to a rollover MVC when clearing Dover Fire Department Dover Fire Department from an automatic alarm and help us to continue Headquarters helping our community! 103 S. Governors Ave Dover DE www.doverfire.org

Dispatcher Alex Carrow communicating with responding fire apparatus. Recently the Dispatchers were certified in Emergency Fire Dispatch through the International Academies of Emergency Dispatch which is the national standard. Assistant to the Fire Chief and Dispatch Supervisor Patrick Smith received certification in Emergency Fire Dispatch-Q which is the Quality Imporvement initiative at the IAED.

Saturday, April 13, 2013 The DFD and Dover Police-Fire Pipes and Drums participated in the Bowers VFC 75th Anniversary parade. Engine 3 and Rescue 1 were taken and placed in the parade.

DFD Says Farewell to Herb Abbott Saturday, March 30, 2013 Life Member Herbert Earl Abbott, Sr. was in the Department for 75 years. He was born on December 01, 1916 in Dover, DE.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on March 24, 2014, at 4:00 p.m. with Chairman Hutchison presiding. Members present were Mr. Dixon, Mr. Perza (arrived at 4:13 p.m.), Mr. Davis, and Mr. Keller. AGENDA ADDITIONS/DELETIONS Mr. Keller moved for approval of the agenda, seconded by Mr. Dixon and unanimously carried. Dover/Kent County Metropolitan Planning Organization (MPO) Delaware State University (DSU) Pedestrian Counts Summary Report (December 2013) Mr. Rich Vetter, Executive Director of the Dover/Kent County Metropolitan Planning Organization (MPO), reviewed the MPO Delaware State University (DSU) Pedestrian Counts Summary Report (December 2013). He explained that, last fall, the MPO and the Delaware Department of Transportation (DelDOT) completed a pedestrian study of the roadways adjacent to the Delaware State University (DSU) Dover Campus. The study corridor included Route 13 between the DSU Commons entrance and College Road, as well as College Road from Route 13 to University Courtyard Apartments at Jason Court. Pedestrian activity within the study corridor has long been a concern since the university residences are on one (1) side of Route 13 and restaurants and retail centers are on the opposite side. The study examined pedestrian volumes, pedestrian movements, and crosswalk compliance. Referring to the “Delaware State University Pedestrian Improvements” map, Mr. Vetter reviewed the list of pedestrian crossings and advised members that the figures listed in yellow indicated non-compliance with crosswalk use. He advised members that compliance was relatively good in the campus area near Route 13 and that improvements were planned in this area, including the extension of the existing brick wall, the addition of new sidewalk, and the installation of a post and chain fence and landscaping. He indicated that extension of the sidewalk had been financed through legislative funding and construction would occur in the Spring of 2014. It was hoped that these changes would alleviate some of the pedestrian crossing concerns. Mr. Vetter noted that major crosswalk non-compliance occurs at the College Road and Jason Court crossing going to and from the University Courtyard Apartments. He stated that pedestrians rarely use the marked crosswalk on College Road, although there is existing sidewalk on both sides of the road between the entrance and the bridge. In talking with DelDOT regarding potential solutions, he stated that DelDOT was not in favor of installing any additional mid-block crossings due to the curve in the road; however, other suggestions included enhancing the existing crosswalk, installing an additional crosswalk at the actual entrance to the apartments, and installing additional signage. Noting that he traveled the roadway daily, Mr. Hutchison expressed concerns with the lack of lighting along College Road, particularly with the amount of pedestrian traffic and the speed of vehicular traffic. Responding to Mr. Keller regarding whether other possible solutions were available, Mr. Vetter suggested enhancing enforcement, to include the issuance of jaywalking tickets.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF MARCH 24, 2014 PAGE 2 Mr. Davis suggested the possibility of reducing the speed limit to 25 mph or 30 mph along College Road between Saulsbury Road and Route 13. He felt that decreasing the speed of vehicles would reduce the chance of a dangerous situation. Responding, Mr. Vetter stated that a reduction in the speed limit could be proposed to DelDOT for their consideration. At the request of Mr. Vetter and based on the comments made by members of the Committee, Mr. Hutchison suggested that the MPO request that DelDOT consider additional street lighting along College Road and a reduction in the speed limit. Transportation Improvement District (TID) - Review of Draft Agreement and District Boundaries During their Regular Meeting of November 12, 2013, City Council authorized the City Manager and City Planner to begin negotiations with the Delaware Department of Transportation (DelDOT) to create a Transportation Improvement District (TID), as recommended by the Committee, noting that any agreement related to the TID would be brought before City Council in draft form prior to execution. Mrs. Ann Marie Townshend, Director of Planning and Community Development, reviewed the draft Agreement Regarding Dover US Route 13/Bay Road Corridor Transportation Improvement District and a map of proposed district boundaries. Mrs. Townshend stated that the City had been negotiating the TID Agreement, including the participant boundary and facility boundary, for the past several months. She introduced Mr. William Brockenbrough, County Coordinator, DelDOT Division of Planning, who served as the project leader. Under the terms of the agreement, she stated that the City would provide data to DelDOT for the creation of a Land Use and Transportation Plan (LUTP) and that DelDOT would create the LUTP, which would be the basis of the TID Capital Transportation Plan (TID-CTP). Mrs. Townshend explained that the City would collect a fee from developers for development within the participant boundary. The fee would be based upon a fee schedule that would be adopted as an appendix to the agreement after the completion of the LUTP and would be collected upon issuance of a building permit. The City would keep these funds in an account to be used for the purpose of improvements associated with the TID-CTP. She noted that development projects that do not require Planning Commission approval would be exempt from the requirements of the agreement. Mrs. Townshend stated that a LUTP would provide efficiency to the processes, since development would be considered on a regional scale, preventing piecemeal improvements. Most importantly, she stated that a LUTP would allow development to move forward in an area that many wished to see re-developed. Staff recommended approval of the draft Agreement Regarding Dover US Route 13/Bay Road Corridor Transportation Improvement District and the map of the proposed district boundaries, subject to review by the Deputy City Solicitor.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF MARCH 24, 2014 PAGE 3 Responding to Mr. Hutchison, Mr. Brockenbrough stated that it was hoped that the study would be completed during the Summer of 2014 and the LUTP would be finalized in the Fall of 2014. Once completed, DelDOT would present the LUTP to City Council for their approval. Mr. Keller moved to recommend approval of staff’s recommendation to approve the draft Agreement Regarding Dover US Route 13/Bay Road Corridor Transportation Improvement District and the map of the proposed district boundaries, subject to review by the Deputy City Solicitor. The motion was seconded by Mr. Davis and unanimously carried. Update - Dover High School Construction Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that a school construction coordination meeting was scheduled for later in the week and that one (1) of the issues to be discussed was the schedule for delivering furniture to the site. It had been determined that a Certificate of Occupancy would not be required for this delivery; however, she stated that the City would ensure that the building was substantially complete and that life safety systems were in place. It was anticipated that a temporary Certificate of Occupancy would be requested later in the Spring. Mrs. Townshend indicated that the requirements for each stage of the project would be discussed so that progress could continue without compromise. After speaking with Mr. Jim Satterfield, Project Manager with the Delaware Department of Transportation (DelDOT), Mrs. Townshend stated that the sidewalk project on the north side of Route 8 near the school was moving forward. She noted that, of the 11 required temporary and permanent easements, six (6) property owners had signed easements. Responding to Mr. Keller regarding the status of the east entrance to the school, Mrs. Townshend stated that a pre-construction meeting was held at DelDOT last week and this was discussed. Due to technical issues regarding the entrance design that needed to be revisited, another meeting was scheduled for April 9, 2014. Once these issues are resolved, she stated that improvements would begin on the entrance. Mrs. Townshend noted that authorization was granted for a stormwater outfall pipe to be installed under the right-of-way (roadway) and that construction could begin for that part of the project. Mr. Dixon moved for adjournment, seconded by Mr. Keller and unanimously carried. Meeting adjourned at 4:21 p.m. James L. Hutchison, Sr. Chairman JLH/JS/jg/dd/tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2014\03-24-2014 SA&T.wpd

UTILITY COMMITTEE The Utility Committee Meeting was held on March 24, 2014 at 5:01 p.m. with Chairwoman Williams presiding. Members present were Mr. Perza, Mr. Slavin, Mr. Blakeman, and Mr. Snaman. Members of Council present were Mr. Dixon and Mr. Hutchison. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Slavin moved for approval of the agenda as presented, seconded by Mr. Snaman and unanimously carried. Delaware Mutual Aid and Assistance Agreement for Intrastate Water/Wastewater Agency Response Network (DEWARN) Mrs. Sharon Duca, Director of Public Works, advised members that following the events of September 11, 2001, Hurricanes Katrina and Rita in 2005, and the severe flooding in New England and the Midwest in 2007, the need for water and wastewater systems to share resources to overcome disasters became evident. As a result, the Water Sector’s professional associations and the U.S. Environmental Protection Agency (EPA) Water Security Division (WSD) had been working to have every state establish intrastate mutual aid and assistance agreements between drinking water and wastewater utilities known as Water/Wastewater Agency Response Networks (WARN). Mrs. Duca indicated that the Delaware Mutual Aid and Assistance Agreement for Intrastate Water/Wastewater Agency Response Network (DEWARN) had been executed by numerous water and wastewater utilities (public and private) throughout the State. She stated that the City and other jurisdictions already work together and provide assistance to each other during times of need. Mrs. Duca explained that if the City became a member, this would allow the City to receive assistance from other members, should an emergency occur, as well as provide assistance if possible. She stated that emergencies do not need to be catastrophic, such as those that led to the formation of the WARN communities, but can be any incident which requires emergency response. She assured members that the agreement would not mandate any obligation to assist other members in the event of an emergency, explaining that it would simply provide a means for members to assist each other if they are able. Mrs. Duca indicated that participation in this network would be achieved through the Department of Public Works and the City Manager’s Office via Public Affairs and Emergency Management. Members were provided an informational brochure regarding DEWARN (Attachment #1). Staff recommended that the City Manager be authorized to execute the DEWARN Agreement. Responding to Mr. Perza, Mrs. Duca stated that she, along with the City Manager and the Public Affairs and Emergency Management Coordinator, would serve as the City’s point of contact. She advised members that in all instances, the City Manager would be made aware of an issue before a final decision would be made on any request. Elaborating, Mr. Scott Koenig, City Manager, stated that although he, as City Manager, would be required to approve requests for personnel and equipment outside of the City, approval would be granted after considering staff’s recommendation in this regard. He assured members that if a request were within reason, the City would do whatever possible to provide aid to a local jurisdiction included in the Network.

UTILITY COMMITTEE MEETING MARCH 24, 2014 PAGE 2 In response to Mr. Snaman, Mr. Koenig stated that, although there was no written agreement to provide assistance for electrical issues, there has been a long-term understanding that the City’s Electric Department will respond whenever assistance is needed. In the past, Mr. Koenig stated that crews had been sent to other states as a part of mutual aid through the American Public Power Association (APPA). Mrs. Williams questioned what, if anything, the City would do to accommodate requests for providing water to areas where there is no interconnection with the City. Responding, Mrs. Duca felt that, if such a need arose, assistance would extend outside of the Network and come from other sources, such as the National Guard. Responding to Mr. Hutchison, Mrs. Duca advised members that the municipalities that are already members of DEWARN are Blades, Camden-Wyoming, Lewes, Milford, Milton, Newark, New Castle Municipal Services Commission, Selbyville, and Wilmington. Other members include United Water Delaware, Tidewater Utilities, and Artesian Water Company. Mr. Blakeman moved to recommend approval of staff’s recommendation to authorize the City Manager to execute the DEWARN Agreement, seconded by Mr. Snaman and unanimously carried. Mr. Snaman moved for adjournment, seconded by Mr. Slavin and unanimously carried. Meeting adjourned at 5:12 p.m. Beverly C. Williams Chairwoman BCW/TM/jg/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2014\03-24-2014 UTILITY.wpd Attachments Attachment #1 - Brochure - Delaware Water/Wastewater Agency Response Network (DEWARN)

ATTACHMENT #1 Utility Committee Meeting of 03/24/2014 ATTACHMENT #1 Utility Committee Meeting of 03/24/2014

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on March 24, 2014, at 6:00 p.m. with Chairman Lynn presiding. Members present were Mr. Hare, Mr. Slavin, Mr. Rushe, Mr. Shevock. Other members of Council present were Mr. Dixon, Mrs. Williams, and Mr. Hutchison. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Rushe moved for approval of the agenda, seconded by Mr. Shevock and unanimously carried. Proposed Amendments to the City of Dover Freedom of Information Act (FOIA) Policy and Proposed Ordinance #2014-07 - Creating a new Chapter 52 - Freedom of Information Act Related to Public Records Access and Amending Appendix F - Fees and Fines Mrs. Traci McDowell, City Clerk, explained that recent amendments to 29 Del. C. Chapter100, the State of Delaware Freedom of Information Act (FOIA), had necessitated amendments to the City of Dover’s FOIA Policy. She noted that the most significant changes were related to the fee structure and record keeping requirements related to FOIA requests. In addition, Mrs. McDowell stated that municipalities were now required to adopt their FOIA policies by Resolution or Ordinance. Accordingly, staff submitted proposed amendments to the City of Dover Freedom of Information Act Policy, as well as Proposed Ordinance #2014-07, for the Committee’s review and consideration. Staff recommended approval of the proposed amendments to the FOIA policy and adoption of Proposed Ordinance #2014-07. Responding to Mr. Shevock, Mrs. McDowell stated that the fees were grouped to allow for better organization within the Policy. She noted that the State’s fees are less than the City’s fees; however, she assured members that the State allows for the City to deviate from those fees as long as they are codified. She stated that Appendix F of the proposed ordinance clearly identifies the fees based on specific FOIA requests. Regarding the ability for individuals to review documents without providing copies, Mrs. McDowell stated that although there is no computer station set up for individuals to review documents, generally, the City Clerk’s Office fulfills the majority of requests by providing a PDF document that is emailed to the requestor or, if it is a large file, they are provided the material on a CD. Mrs. McDowell advised members that a lot of the City’s material, such as Council and Committee minutes, can be accessed through the City’s website, which does not require a FOIA request. Mr. Hare moved to recommend approval of the proposed amendments to the FOIA Policy and adoption of Proposed Ordinance #2014-07, seconded by Mr. Rushe and unanimously carried. Financial Forecast Updates Mrs. Donna Mitchell, Controller/Treasurer, reviewed the Revenue Report as of February 28, 2014 and noted that the report included information for both FY 2014 and FY 2015. She noted that those amounts highlighted on the report had not been updated at the time the report was generated.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 24, 2014 PAGE 2 Mrs. Mitchell stated that, after reviewing the expense budgets, there was a reduction in expenses, primarily due to vacant positions and healthcare savings resulting from the vacancies, which would cover all of the General Fund shortfall. Referring to the Water/Wastewater Fund, Mrs. Mitchell noted that a reduction in the amount of $651,300 was projected for FY 2014; however, based on figures that were updated after the report was generated, the amount was actually $773,700. She advised members that she was still in the process of reviewing the expense budget and, thus far, there was a savings of approximately $350,000. Mrs. Mitchell expressed her concern with this fund due to the debt covenants, explaining that she would need to continue to work on reviewing the expense budget for possible savings. Mrs. Mitchell indicated that the Electric Fund reflected a favorable budget for FY 2014, which was due to the increase in the transfer from the Rate Stabilization Reserve from $4M to $7M. She explained that revenues were tracking approximately $2M higher; therefore, $5M would be available to make up for the $5M additional expenses incurred in January. Mrs. Mitchell assured members that the details regarding these changes would be forthcoming in revised budget ordinances. She stated that the FY 2015 budget was showing a revenue reduction of $257,400 compared to the current year. Responding to Mr. Slavin, Mrs. Mitchell confirmed that the General Fund transfer tax was readjusted downward by $235,000. She stated that the shortfall in the operating budget could be attributed to the transfer tax, as well as other revenue items which were trending downward. For example, the Police Department recently requested that police fines be reduced by $95,000. Mrs. Mitchell indicated that she would have graphs reflecting the revenue trends available for Council to review during the Council Budget Workshop scheduled for March 31, 2014. No further action was taken. Mr. Hare moved for adjournment, seconded by Mr. Rushe and unanimously carried. Meeting adjourned at 6:09 p.m. Sean M. Lynn Chairman SML/TM/jg/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2014\03-24-2014 LF&A.wpd

Monthly Report February 2014 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for the Transfer Tax Dollar Amount for the Month of February 2013/2014 Month of February 2013/2014 34 $200 35 Thousands 30 $101 25 14 16 $67 20 $100 15 9 $19$19 $4 $12 $5 10 4 2 1 2 2 5 2013 $2 2013 5 $0 0 2014 2014 First Time Buyer for Month of February 2013/2014 Realty February 2013/2014 PropertySales in Dollars Received Prior to Recording 14 15 Res. Non‐First $7 9 $8 $4 Millions 10 Time Buyers $6 $4 $1 $1 $1 $0 Res. First Time $1 $0 4 2013 $2 5 Buyers $0 2 2014 0 2013 2014 Major Updates December ‐ 13 January ‐ 14 February ‐ 14 Assessment Change $1,097,700 $278,200 $630,900 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 11 $1,630,200 $1,635,205 1.00 1.00 1

Assessor’s Report Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ The Assessor’s Office has started the 2015 Revaluation process by visiting various neighborhoods and collecting data, if necessary 2

MAR 25, 2014 CITY OF DOVER PAGE: 1 03:18 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.01-01-25.00 26A R10 2 AQUAMARINE CT 5 2013 2 1569 B GD 229,800 28-FEB-14 211,000 ED05-067.01-01-80.00 26A R10 327 TOPAZ CIR 5 2013 2 2476 B GD 259,000 07-FEB-14 263,805 ED05-067.19-04-03.00 26 R10 104 MATTERHORN DR 1 14 2006 1 1956 B- AV 228,300 26-FEB-14 239,900 ED05-067.20-03-09.00 23 R10 311 N NEW ST 1 1 1985 2 1200 D+ FR 59,500 20-FEB-14 76,000 ED05-068.18-05-32.00 27 R10 35 N EDGEHILL AVE 1 3 1951 1 1310 C AV 137,100 20-FEB-14 138,000 ED05-076.10-03-26.00 16A R10 1432 WOODMILL DR 1 8 1990 2 1445 C+ AV 139,800 26-FEB-14 148,500 ED05-076.10-03-50.00 16A R10 1427 WOODMILL DR 1 8 1991 2 1445 C+ AV 141,200 28-FEB-14 119,000 ED05-077.11-04-79.00 29 R10 475 BARRISTER PL 1 13 1972 2 1296 D+ AV 67,700 25-FEB-14 63,000 ED05-077.13-02-66.00 32 R10 903 S STATE ST 1 1 1930 2 3121 B- AV 173,700 28-FEB-14 190,000 LC05-058.14-01-01.313 1A R10 313 W PERSIMMON CIR 1 14 2002 1 1400 C AV 96,800 20-FEB-14 88,700 LC05-058.17-04-23.00 1 R10 138 GORDON DR 1 11 1989 1 1355 D AV 97,300 26-FEB-14 97,300

CITY MANAGER’S MONTHLY REPORT FEBRUARY 2014 City Manager’s Monthly Report, February 2014

Customer Services  As of February 28, 2014, we processed 1,922 credit card payments for the month totaling $404,885.71. Human Resources  Continued contract negotiations. Library  806 attended 69 programs for adults.  317 attended 28 programs for teens.  999 attended 37 programs for children.  29 volunteers completed 351.5 hours of service.  465 attended 51 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, February 2014

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 3,000 400 2,500 296 2,094 2,166 2,136 300 259 1,919 228 243 239 2,000 1,820 210 214 1,679 1,707 195 194 188 1,533 1,550 1,515 200 177 1,500 1,386 1,399 1,366 148 143 1,000 100 500 Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- 0 Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- 13 13 13 13 13 13 13 13 13 13 13 14 14 13 13 13 13 13 13 13 13 13 13 13 14 14 CUSTOMER PAYMENT USAGE CUTS FOR NON PAYMENT 80,000 $2,000,000 $1,669,549 $1,600,000 60,000 42,740 43,303 $1,200,000 $1,043,447 40,000 19,392 18,368 15,000 $800,000 20,000 13,161 2,970 105 $400,000 $165,853 0 $38,509 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts $- Window Counter Box February 2014 February 2013 FYTD14 FYTD13 2014 YTD 2013YTD FY 2014 FY 2013 Major Program Updates Jan 2014 Jan 2013 Difference Year-to-Date Year-to-Date Number of Customers Served 20,711 21,453 (742) 151,317 167,695 Final Bills 505 498 7 4,543 4,382 Estimated Bills 177 164 13 1,169 1,090 Penalties Posted $ 18,249 $ 18,920 (671) $ 136,762 $ 139,106 Extensions of Credit - Amount Extended $ 67,712 $ 75,526 (7,814) $ 530,538 $ 602,117 Balance Transfers $ 3,738 $ 3,901 (163) $ 33,447 $ 17,368 Utility Collections $ 15,392 $ 16,752 (1,360) $ 162,837 $ 159,485 Special Assessments $ - $ - - $ - $ 659 Miscellaneous Billings $ 114,094 $ 142,941 (28,847) $ 912,096 $ 868,684 CNP through Disconnect Collars $ 7 $ 19 (12) 166 220 Court Cases - - - - - Tamperings - - - - 18 Taxes Levied (includes carry forward) $ 446,301 $ 833,863 (387,562) $ 10,910,356 $ 10,919,489 Billing Adjustments $ (2,830) $ 918 (3,748) $ (9,949) $ 873 Total Taxes Collected $ 79,642 $ 41,214 38,429 $ 10,550,817 $ 10,458,929 Taxes Outstanding $ 369,488 $ 459,687 (90,198) $ 369,488 $ 459,687 Payments in Lieu $ - $ 10,000 (10,000) $ - $ 38,450 Billing Accuracy (on schedule billings) 99.0% 99.0% - 99.0% 99.0% Bills Published on Schedule 99.0% 99.0% - 99.9% 99.9% Meters Read on Schedule 99.9% 99.9% - 99.9% 99.9% Customer Satisfaction Rating 99.9% 99.9% - 99.7% 99.7% Delinquent Accounts Collected 99.7% 99.7% - 99.8% 99.8% City Manager’s Monthly Report, February 2014 3

HUMAN RESOURCES Feb Mar April May June July August Sept Oct Nov Dec Jan Feb Category Total 13 13 13 13 13 13 13 13 13 13 13 14 14 * Caucasian 291 287 287 283 282 281 279 283 284 285 287 288 288 N/A * Minorities 56 54 54 53 53 54 54 54 56 55 56 57 57 N/A Hired 4 0 4 3 1 2 2 7 4 1 3 5 1 37 Terminated/ Resigned/ 1 7 4 8 2 1 3 2 1 1 0 3 1 34 Retired/Other Transferred/ 4 2 1 1 0 2 0 4 1 0 0 1 0 16 Promoted Jobs Posted 1 5 5 5 8 5 5 3 2 0 2 4 4 49 Workers Comp. Inju- 1 2 1 4 3 4 3 7 2 2 1 5 2 37 ries Workers Comp. 315 259 62 28 0 119 62 384 110 48 120 116 0 1623 Hours Insurance Claims 2 2 2 3 7 4 6 2 2 1 4 5 2 42 Full-time Employees: 330 Part-time Employees: 15 (4 Pitts Center, 1 Recreation, 9 Library, 1 Customer Service) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Positions Hired: Planner I Terminated/Resigned/Retired: Police Master Corporal Positions Posted: Motor Equipment Operator III (Streets), Electric Director, Building Craftsperson I, Fire Dispatcher Recruitment Information (Positions closed in February) American Asian/Pacific In Out Position Total Female Male Unknown Black White Hispanic Indian/Alaskan Unknown Islander Dover Dover Native Motor Equipment Operator I 25 1 24 0 8 16 1 0 0 0 9 16 Water/Wastewater Line Crew Superintendent 3 0 3 0 0 3 0 0 0 0 2 1 Construction Manager 19 1 16 2 0 17 0 0 0 2 4 15 Assistant Treasurer 18 9 9 0 10 5 0 2 1 0 3 15 Building Craftsperson 40 0 40 0 11 28 0 0 0 1 30 10 Unfilled/Open Positions by Department* Unfilled/Open Positions Feb Mar April May June July Au- Sept Oct Nov Dec Jan Feb By Department 13 13 13 13 13 13 gust 13 13 13 13 14 14 13 Electric 4 4 4 4 4 4 4 4 5 5 5 5 5 Public Works 13 17 19 22 22 20 20 16 15 15 14 13 13 Police 1 2 1 0 1 2 3 3 1 1 1 0 1 All Other Departments 6.5 7 7.5 5.5 6.5 6.5 6.5 6 7.5 6.5 5 6 5 Totals 24.5 30 30.5 31.5 33.5 32.5 33.5 29 28.5 27.5 25 24 24 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2013-14 Budget Electric: Electric Director, Electrical Engineer, Lineworker Crew Leader, Line Crew Superintendent, Lineman 1 st Class Public Works: Utility Maintenance Mechanic II/Wastewater, Operations -Construction Manager, Building Craftsperson I , Motor Equipment Operator III (Streets), (2) Motor Equipment Operators II (Grounds), Motor Equipment Operator I (Water), Motor Equipment Operator III (Sanitation), Public Works Operation Manager, Civil Engineer l, Utility Construction Worker, Nursery Worker II, Grounds Superintendent Police: Police Officer All Other Departments: (2) Library Assistant (part-time), (2) Library Clerk I (part-time), Storekeeper Buyer I, Fire Dispatcher, Assistant Finance Director 4 City Manager’s Monthly Report, February 2014

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Feb- Ma r- Apr- Ma y- Jun- Jul - Aug- Sep- Oct- Nov- Dec- Ja n- Feb- 13 13 13 13 13 13 13 13 13 13 13 14 14 Electric Public Works Police Others Electric: 0 Public Works: 0 Police: 0 All Other Depts.: 2 Turnover Statistics 2010 2011 2012* 2013 * 2014 Total Turnover % 5.57 6.75 11.00 10.91 1.16 Termination Turnover % 0.27 1.08 0.29 1.47 0 Resignation Turnover % 2.12 4.05 5.21 5.01 .58 Retirement Turnover % 3.18 1.62 5.50 4.42 .58 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 Total Number of Employees Separating from Service 21 25 38 37 4 Average Number of Full-time Employees 362 356 333 325 330 Average Number of Part-time Employees 16 15 12 14 15 * Healthcare cost sharing implemented City Manager’s Monthly Report, February 2014 5

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 189 200 182 150 170 165 130 150 130 122 110 115 113 113 104 104 101 97 100 90 70 50 50 103 102 106 80 87 84 30 55 44 56 56 55 57 55 0 10 Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- 13 13 13 13 13 13 13 13 13 13 13 14 14 13 13 13 13 13 13 13 13 13 13 13 14 14 Programming Requests Completed Page Views - City of Dover Web Page 18 17 35,000 16 15 15 15 15 14 14 30,000 14 13 12 12 25,000 12 Pages Viewed 10 10 20,000 8 29,413 29,435 27,721 8 25,196 25,562 25,827 15,000 23,956 24,615 23,682 19,936 21,716 21,692 19,884 6 3 10,000 4 2 5,000 0 0 Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- 13 13 13 13 13 13 13 13 13 13 13 14 14 13 13 13 13 13 13 13 13 13 13 13 14 14 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 364 364 351 Scheduled PCs Replaced - - - Servers Supported 19 19 14 People Trained 12 8 12 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, February 2014

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Feb 14 Adults – 1227 Teens – 379 Children – 568 Circulation February 14 FYTD 14 February 13 FYTD 13 Dover residents 20,157 172,340 19,962 147,980 Ebooks 1,371 10,899 1,065 7,258 Kent residents* 13,260 122,386 14,810 113,631 Non-county residents 2,284 19,358 2,189 16,405 Registrations Dover residents 345 3,032 361 2,912 Kent residents* 47 623 169 940 Non-county residents 7 61 14 91 Other Visiting Patrons 31,002 217,507 28,784 213,290 Meeting Room Usage 1,540 15,263 1,138 6,800 Photocopier Usage 1,147 9,144 1,432 10,083 Computer Printing Usage 2,849 19,240 2,915 14,670 Computer Users 4,405 37,915 4,346 30,293 Wireless Computer Users 1,358 10,301 Holds (Total) 6,452 48,802 6,263 44,761 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 186 Harrington: 0 Milford: 61 Milford: 0 Smyrna: 931 Smyrna: 5 Outside City Limits: 12,082 Outside City Limits: 42 Total Registered Users: (Card Holders) City: 22,571 Kent County: 12,703 Outside Kent County: 960 Other Points of Interest: Inter/Interlibrary: 70 items loaned out Technical services: 1,211 items added 29 items borrowed 655 items deleted Volunteers: 351.5 hours of service completed City Manager’s Monthly Report, February 2014 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Eden Hill (Residential) Patriot Village Farthing Woods Village of Cannon Mill Clearview Meadows Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 956 942 911 1000 1,000 840 845 855 875 790 777 800 675 698 673 679 590 600 524 503 467 500 330 298 315 250 238 263 400 260 265 171 173 146 146 99 109 160 200 31 42 - 0 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Bulk Collection Mechanized Hand Trash Container 13 13 13 13 13 13 13 13 13 13 13 14 14 Collection Collection Repair/Delivery Bulk Automated Feb 14 Feb 13 FEBRUARY 2014 FYTD 14 FEBRUARY 2013 FYTD 13 Trips to DSWA Sandtown Landfill 178 1,680 161 1,367 Total Tonnage to DSWA 824.98 8,280.99 773.67 6,456.77 90-Gallon Containers Delivered 27 152 19 203 300-Gallon Containers Delivered 3 20 1 24 Total Man Hours-containers Delivered 31 276 42 337 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED February 2014 17,760 8,880 219,880 12.38 8 City Manager’s Monthly Report, February 2014

PUBLIC WORKS continued Streets FEBRUARY 2014 FYTD 14 FEBRUARY 2013 FYTD 13 Signed Installed 125 305 9 188 Signs Repaired 15 88 12 76 Curbs Painted Yellow (feet) 0 1,306 0 5,614 New Post Installed 7 44 0 29 Storm Catch Basins Repaired 1 14 0 1 Storm Catch Basin Repairing (Hrs.) 5 70 0 1 Storm Catch Basins Cleaned 102 291 35 1,796 Storm Catch Basins Cleaning (Hrs.) 49 134 72 683 Hot Mix Patching (Tons) 0 1 0 236 Hot Mix Patching (Hrs.) 0 0 0 283 Cold Mix Patching Hrs.) 83 128 114 459 Concrete Work (Hrs) 0 236 0 273 Concrete Patching (Cubic Yards) 0 21 0 0 Ditch Work (Hrs). 0 63 0 90 Street and Alley Maintenance (Hrs) 77 430 152 1,336 Street Sweeping (Miles) 207 5,399 1,253 7,148 Street Sweeping (Cubic Yards) 66 1,368 230 1,532 Leaves Collected (Cubic Yards) 0 7,601 0 14,455 Leaf Collection (Miles) 0 3,936 0 5,593 Grounds Arborist Crew FEBRUARY 2014 FEBRUARY 2013 Trees Trimmed 1 41 Trees Removed 3 11 Stumps Removed 0 25  Trimmed trees in alleys.  Assisted crews during snow events. Beautification Crew  Worked primarily with greenhouse preparations.  Began plantings.  Assisted crews during snow events. Mowing Crew  Assisted Arborist Crew with alley tree trimming.  Assisted crews during snow events. City Manager’s Monthly Report, February 2014 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Printed multiple posters for DDP and Economic Development.  Created multiple Miss Utility maps.  Created multiple maps for Planning & Inspections.  Printed multiple posters for the Library.  Collected GPS data for tree plantings.  Created multiple maps for the City Clerk’s office.  Printed multiple maps for Water/Wastewater regarding sanitary sewer.  Printed multiple snow response maps.  Created multiple concrete repair reports. Fleet and Facilities Management Fleet Maintenance Work Orders: 99 Major Program Updates MEASURE FEBRUARY 2014 FEBRUARY 2013 DIFFERENCE 12 out of 31 38.71% 1 - Unscheduled PM’s Vehicles 5 – Sanitation- shop full or working on other veh/equip.- snow days. 2 – Electric Eng. - Need to drop off and write up Scheduled Preventative Mainte- 21 out of 26 nance appointments being kept 2 - Grounds – Haven’t gotten to yet,1 is big tree - 42.06 % 80.77% (Quantity and Percentage) truck, other one haven’t had space on lift. 5 – Electric T & D - No room working on other equip. 2 – Constr- 1 just done and other 1 not being used 1 – Power Plant -Will do after #727 is done (transmission) Facilities Management Routine work orders completed with- 19 out of 19 21 out of 23 + 8.70% in 5 days (Quantity and Percentage) 100 % 91.30% Emergency work orders completed 0 out of 0 3 out of 3 within 2 days (Quantity and Percent- 0% 100 % 100 % age) 10 City Manager’s Monthly Report, February 2014

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb 13 13 13 13 13 13 13 13 13 13 13 14 14 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates FEBRUARY 2014 FEBRUARY 2013 DIFF FY14 YTD FY13 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 10 8 +2 69 70 Plan Review Completed Within 6 plans 13 plans -7 62 67 30 days of Submission 86% 93% OPERATIONAL SUMMARY Task FEBRUARY 14 FEBRUARY 13 CURRENT FY 1,014,267,00 Water Production - Daily Average 3,925,286 3,802,500 0 Average Field Response Time (goal is <30 minutes) 19.87 23.80 18.11 Water Mains Repaired 0 3 4 Water Service Lines Repaired 1 1 8 Wastewater Mains Repaired 0 0 0 Wastewater Service Lines Repaired 0 0 3 Sewer Lines Flushed - linear feet 70,209 86,190 925,119 Sewer Mains Videoed -linear feet 872 17,236 20,344 Total Fire Hydrants in Service 1,807 1,802 1,807 Total Water Meters in City Distribution System 14,186 14,088 14,186 City Manager’s Monthly Report, February 2014 11

PUBLIC UTILITIES Electric System Peak Total System Load 200 100,000 164.2 80,225 150.9 156.8 141.5 144.8 70,462 80,000 67,058 66,408 60,871 123.6 118.24 58,635 60,085 57,155 59,792 58,463 150 55,238 55,369 104.7 107.1 105.94 108.35 52,890 102.3 99.89 60,000 100 40,000 50 20,000 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb 13 13 13 13 13 13 13 13 13 13 13 14 14 13 13 13 13 13 13 13 13 13 13 13 14 14 Outages Customers of Gained/Lost 35 8,000 50 25 6,000 39 40 Outages Customers 15 4,000 30 20 5 2,000 10 11 9 10 5 7 5 5 3 2 2 4 3 -5 Feb Apr Jun Aug Oct Dec Feb 0 0 13 13 13 13 13 13 14 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Outages Customers 13 13 13 13 13 13 13 13 13 13 13 14 14 Outages: 3 Customers: 39 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 14 YTD FY 13 FY 12 3 25 37.33 Minutes 28.69 Minutes 59.00 50.74 39.44 FEB 14 FEB 13 FY14 YTD PROGRAM UPDATES Tree Trimming 300 130 1764 Number of Oil Releases 0 0 9 Lost Time Accidents – All Electric Utility Divisions 0 0 1 New Services 5 3 76 Major Goals Completed in the Past Two Months N/A 12 City Manager’s Monthly Report, February 2014

City Planner’s Monthly Report Planning, Inspections & Recreation FEBRUARY 2014 Planning, Inspections & Recreation Highlights  E-ZPass -Opened a Dover location at 22-24 W. Loockerman Street.  Mennonite School Sports Day - Mennonite Schools in the region came together for a day of sports and fun. Approximately, 300 family and friends attended the event.  William (Bill) Cook was hired as a Plan- ner I in the Planning Department, effective February 10, 2014. Personnel and Training Updates  Sherwanda Rachal-Speaks and Wayne Voshell attended the Delaware Recreation and Parks Society’s annual conference.

Planning, Inspections & Recreation Revenue FY '14 Budget FY '14 Actual (YTD) Revenue Stream Business License $1,460,000 $ 1,439,356 99% Trailer License $20,500 $ 21,221 104% Building Permits $400,000 $ 370,005 93% Cert. of Occupancy $9,000 $ 4,070 45% Public Occupancy $10,000 $ 8,709 87% Lodging House $14,000 $ 10,766 77% Plumbing/Heating/Air $75,000 $ 47,260 63% Sprinkler $25,000 $ 19,398 78% Rental Inspection Fee $345,000 $ 295,884 86% Miscellaneous $20,000 $ 32,551 163% Fire Protection Fees $31,000 $ 23,595 76% Vacant Building Reg. $60,000 $ 108,000 180% Total P&I Revenue $2,469,500 $ 2,380,814 96% Recreation $133,000 $81,084 61% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For February 2014, Planning Staff was involved with review of 32 Permits and 13 Certificates of Occupancy permits (2014 calendar year total of 96 Permits and Cos compared to 108 for 2013). Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  On-going efforts of the Planning Office include participating in planning for the participating in the planning and development design of Garrison Oak Technical Park, the pending updates to the FIRM Maps (Flood Insurance Rate maps) issued by FEMA for flood plains, and research for future ordinance amendments related to the commercial zoning classifications. The review process for the Comprehensive Plan Amendments 2014 is underway (MI-14-01). A series of addendums to the text of the Comprehensive Plan are proposed as related Central Dover Community Plan with addendum to Chapter 11 – Housing and Community Development Plan and Transportation Improve- ment District for the Route 13 and Bay Road Corridors with addendum to Chapter 9 - Transportation Plan. One request was also received for an amendment to the Map 12-1: Land Development Plan; after the Plan- ning Commission hearing this request was withdrawn. Public hearings were conducted with the Planning

Commission on February 18th with the Commission recommending approval of the Text Amendments. Fi- nal Action by City Council is scheduled for March 10, 2014. Pending Ordinance Development Planning Staff continues review of the City’s Floodplain Regulations to develop proposed text amendments to be incompliance with FEMA’s regulations for the National Flood Insurance Program (NFIP). This review and update of the City’s Floodplain Regulations is required as new FIRM Maps (Flood Insurance Rate maps) will become effective in July 2014. New Dover High School Project (C-10-05/S-11-18) Construction activities related to site improvements and the building construction activities continue at the new Dover High School project site. The Planning Staff continues to work with the Capital School District and DelDOT regarding pedestrian safety concerns for the school project. The monthly coordina- tion meeting on the project was held on February 27, 2014. The sidewalk improvement project for the north side of Route 8 is progressing through the design process at DelDOT. Garrison Energy Center (Master Plan S-12-03/ Phase 1 S-12-17) The Planning Staff participates in weekly coordination conference calls with Calpine regarding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Garrison Oak Technical Park). The Final/ Final Administrative Site Plan approval for the Garrison Energy Center Phase 1 was granted on September 6, 2013 subject to conditions of approval. Construction is underway with Foundation Building Permits for the project continuing to be received for review and inspection. Other Construction Activities Planning Staff conducted a Pre-Construction meeting regarding the project to demolish the existing building and construct a new retail commercial building at 300 West Loockerman for Family Dollar (HI-13-02, S-13- 12). Construction is expected to start in the Spring. BOARD AND COMMISSION ACTIVITY  Board of Adjustment The Board of Adjustment met on February 19, 2014. The next regular scheduled meeting of the Board of Adjustment is scheduled for March 19, 2014. The following applications were considered.  V-14-03 Lands of Union AME Church– Variance approval with conditions for a reduction of the lot depth for two parcels to be in keeping with the character of the zone and surrounding area .  V-14-04 Lands of 1387 DuPont Highway LLC – Variance approval for a minimum lot width for each building on the lot.  Historic District Commission The Historic District Commission was scheduled to meet on February 20, 2014; however, the regular meet- ing was not held as no quorum of the members were available at the meeting. The next Historic District Commission meeting is scheduled for March 20, 2014.  Planning Commission The Planning Commission met on February 18, 2014. The next Planning Commission meeting is scheduled for March 17, 2014. The following applications were considered.

 S-12-06 West North Street Mini Storage at 1351 West North Street – Approved for a one year ex- tension.  S-14-01 NBR Properties at 850 New Burton Road – Approval to include the waiver for partial elim- ination of curbing and the waiver for the elimination of loading space and all DAC comments.  S-14-02 Winner Ford at 591 South DuPont Highway –Approval to demolish existing showroom buildings and the construction of a 31,000 S.F. auto dealership showroom/service building also to include the waiver request for tree mitigation.  MI-14-01 Comprehensive Plan Amendment 2014 –Recommendation of approval to City Council on Consideration of Addendum to Comprehensive Plan text addendum to Chapter 9 – Transportation Plan and Consideration of Amendment to Map 12-1: Land Development Plan Map, also an addendum to Chapter 11 – Housing and Community Development Plan regarding the Central Dover Community Plan  MI-14-01 Comprehensive Plan Amendment 2014 –Denial to City Council on the Comprehensive Plan Amendments 2014 for the amendment to Map 12-1: Land Development Plan Map for the proper- ty address at 1205 McKee Road.  Z-14-01 Lands of College Road Offices, LLC at 1205 McKee Road: Rezoning from CPO with COZ-1 to C-2A with COZ-1 -Recommendation of approval to City Council on a rezoning was re- drawn by applicant.  Z-14-02 Lands of David & Susan Edgell at 405 North State Street: Rezoning from R-8 to RG-1 - Recommendation of approval to City Council for a rezoning at 405 North State Street. The Planning Commission held a Quarterly Workshop on February 19, 2014. Example of Public No ce Physical Pos ng Sign for Planning Commission Applica on

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM  CDBG FY13 Projects Contracts for FY13 projects have been executed and projects are underway.  Homeownership Assistance Program CDBG funds will be used to provide settlement assistance to assist qualifying families purchase properties in the City of Dover.  MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. Two (2) homes have been completed. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations cost for the shelter.  MHDC Emergency Home Repair Project CDBG funds will be used to assist very low income homeowners with emergency repairs to eliminate severe housing conditions that constitute health and safety hazards. Two (2) homes have been completed.  NCALL Research CDBG funds were used for foreclosure prevention and pre-purchase homeownership counseling services for ten (10) Dover residents.  Elizabeth W. Murphey School CDBG funds will be used for minor renovations for one of the facilities that services children that are at risk for homelessness. Replacement of the windows has been completed.  Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualify- ing families. A total of $2,080,554 including program income has been expended on the acquisition and reno- vations for 11 properties. Nine properties have been sold, one is a lease purchase and one is a rental that serves persons with disabilities. Ten (10) first-time homebuyers have purchased homes through the NSP Settlement Assistance Program. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (lease purchase) 1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (sold)

Dangerous Buildings, Vacant Buildings & Demolitions  126 N. Ann Avenue – The owner is making repairs to the exterior of the property.  209 N. New Street – Owner has obtained all necessary permits and has started to make renovations to the home.  105 S. Queen Street—A residential Renovation Permit has been obtained and a re-inspection to the home shows that work continues to be made as finances provide.  123 Blue Beach Drive—Demolition of the pool is complete. Some minor exterior work continues to the patio that connected to the pool.  200 N. West Street—The owner was granted their request for a use variance by the City Board of Adjust- ment on January 27th. The owner has advised that they would like to start renovations to the home be- ginning in early March.  101 S. Queen Street —The owner of the property was notified that he had until January 30, 2014 to make repairs to the structure, and/or have it demolished, or the City of Dover would proceed with Demo- lition. The asbestos survey has been completed and bids for the demolition have been placed on the City website.  27 N. New Street—Home was condemned as unfit for human occupancy with notice going to the owner to make repairs by January 9, 2014, or the structure will be brought forward to Council as a dangerous building. On January 27th, Dover City Council declared the home dangerous and ordered the property owner to either make repairs or have the home demolished by February 27, 2014. No repairs have been made, Staff will proceed with having an asbestos survey done and obtain bids for the demolition.  814 Maple Pkwy—A lien search was ordered for the property. The in-ground pool has been condemned as an unsafe structure and will be taking forward to Council as a dangerous structure.  830 Maple Pkwy—A lien search has been ordered for the condemned pool.  Vacant Buildings—During the month of February, 23 additional buildings were registered as vacant, and $7,750.00 in vacant building registration fees were collected. 123 Blue Beach Drive Pool Demoli on

Code Enforcement Activity—FEBRUARY Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 2 8 100% 88% No valid Building Permit 3 4 67% 75% Tall grass and weeds 1 2 100% 50% Unregistered vehicle 1 7 100% 86% Abandoned vehicle 18 20 100% 95% Annual Housing Inspec on 99 118 95% 94% Property Maintenance – 25 49 40% 75% Exterior Electric Termina on 5 8 100% 100% Dover Code of Ordinances 50 100 82% 81% Zoning 15 20 93% 80% Total Cases 219 336 Total # of Inspec ons For 289 Month 44 Girl Scout Lane –stop work order issued for a building being demolished without a permit.

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspec ons FEB 14 FYTD 14 FEB 13 FYTD 13 Fire Protec on Inspec ons (New & Exis ng) 72 91 25 178 Fire Code Inspec ons 77 116 34 100 Inspec on Deficiencies 74 109 3 78 Cer ficate of Occupancy 3 10 3 40 Accidental $1,023,000.00 $1,033,000 $105,000 $6450.00 Incendiary $1,000 $0.00 $0.00 $1100.00 Undetermined $5,000 $0.00 $90,000 $0.00 PERMITTING AND LICENSING Permits Issued FEB 14 FYTD 14 FEB 13 FYTD 13 Administra ve Permit 1 1 1 18 Building Addi on/Renova on Permits 19 36 17 193 Building Permits 5 21 5 85 Demoli on Permits 5 6 7 34 Fence Permits 0 4 5 54 Fire Preven on Permits 3 10 17 79 Mechanical Permits 25 63 13 205 Plumbing Permits 15 45 20 224 Sign Permits 12 25 20 164 Swimming Pool Permits 0 0 1 11 Business Licenses 28 53 26 988 Merchant Licenses 2 7 8 264 Contractor Licenses 21 53 25 665 Lodging House Licenses 5 27 2 51 Mobile Homes 1 4 8 225 Public Occupancy 43 260 31 329 Rental Dwelling 583 2394 302 2824 BUILDING INSPECTIONS Inspec ons FEB 14 FYTD 14 FEB 13 FYTD 13 Building 225 417 207 2,410 Plumbing/Mechanical 337 575 242 2,513 Cer ficate of Occupancy 13 23 9 64

Fire Marshal’s Office—At a Glance Number of Fires Requiring FM Response for Number of Complaints – 11 February 2014 Kirby and Holloway fire was accidental and 3 Accidental resulted in a $1,000.000.00 fire loss. Fire 1 Undetermined originated in a electrical wall outlet with fire 2 Incendiary extension to the a c area. 38 hours of inves ga on me Recreation Division Enrollment Summary February 2013 verses February 2014 600 FY13 400 FY14 200 0 General Recreation Sports Trips Leagues Category FY13 FY14 General Recrea on 275 289 Sports 103 92 Trips 34 0 Leagues 339 438 Camps Not Offered Not Offered

Revenue Breakdown: February 2013 verses February 2014 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps General Recreation $1907.00 General Recreation $2,262.00 Sports $485.00 Sports $885.00 Camps $80.00 Trips $695.00 Leagues $250.00 Trips $793.00 Building & Field Rentals $1305.00 Leagues $990.00 Camps $70 Building & Field Rentals $310.00

John W. Pitts Recreation Center – February 2014 Total Program Attendance Facility Usage By The Hour 14,000 800 12,000 10,000 600 8,000 400 6,000 4,000 200 2,000 0 0 Feb 13 May 13 July 13 Sept 13 Oct 13 Dec 13 Feb 14 Feb 13 Mar 13 Apr 13 June 13 Aug 13 Nov 13 Jan 14 Mar 13 Apr 13 May 13 June 13 July 13 Aug 13 Sept 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Facility Usage By The Hour FEB 14 FYTD 14 FEB 13 FYTD 13 Open Gym 290 3,215.5 376.5 3,575.75 Fitness Classes 72.5 433 58.25 362.75 Leagues 226 739 209 667 Camps 0 555 0 49 Sports Classes 29 145.5 20.5 133.5 Meetings & Rentals 50 224 38.5 231 Enrichment Classes 5.5 59 6.5 48 Total Facility Usage Hours 673 5,371 709.25 5,067 Daily Program Attendance** FEB14 FYTD 14 FEB13 FYTD 13 Total 10,195 40,911 10,478 40,788 Open Gym 575 3,365 980 6,445 Fitness Classes 544 2,527 496 2,665 Leagues 7,170 25,790 8,166 25,043 Camps 0 1,308 0 254 Sports Classes 400 1,437 200 1,108 Meetings & Rentals 1,503 6,369 617 5,172 Enrichment Classes 3 115 19 101 Since our opening in late April 2008, we have had 313,130 guests at the John W. Pitts Recreation Center. December Open Gym Registrations and Packages Sold Packages Sold: NOV. MTD YTD FYTD Daily: 22 $66 289 $867 Individual Quarterly: 3 $45 15 $225 Individual Annual: 0 $0 1 $ 50 Family Quarterly: 0 $0 6 $180 Family Annual: 0 $ 0_ 1 __ $100___ Revenue: $111 $1,422

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS FEBRUARY 2014 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

2 of 11 CITY OF DOVER ACTIVITY REPORTS February 2014 S FINANCE DEPARTMENT ACTIVITY LEVELS FY13 YTD FY14 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 3,630 3,714 Total Amount of All Deposits $ 102,271,631 $ 86,543,706 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 567,989 100.0% $ 13,587,434 557,399 100.0% $ 13,084,559 Wages and Hours Worked Regular 470,177 82.8% $ 10,432,694 463,983 83.2% $ 10,039,964 All over time 26,767 4.7% $ 1,175,859 24,771 4.4% $ 1,006,414 Other Paid or Unpaid Wages and Hours Vacation 31,489 5.5% $ 813,339 32,225 5.8% $ 841,489 Sick 13,850 2.4% $ 349,276 11,658 2.1% $ 299,484 Terminal Leave - Retiree Vacation/Sick Payout 14,209 2.5% $ 415,031 9,865 1.8% $ 307,872 Comp Time 5,787 1.0% $ 162,642 5,349 1.0% $ 148,870 Personal 1,059 0.2% $ 29,813 990 0.2% $ 27,953 Leave Without Pay 3,586 0.6% $ - 3,585 0.6% $ - Other (description below) 1,067 0.2% $ 208,780 5,029 0.9% $ 412,513 Other includes: pay adjustments, military differential pay, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 17 17 Number of Payroll Checks & Direct Deposits Issued 6,182 6,103 Number of Pension Checks Issued 1,974 2,055 Total Pension Benefits Paid - Defined Benefit Plan $ 3,262,281 $ 3,449,210 ACCOUNTS PAYABLE Number of Check Vouchers 4,178 4,056 Number of EFT Vouchers 1,441 1,332 Vouchers Dollar Amount Disbursed $ 59,313,477 $ 56,031,762 PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock Items on Hand with No Usage $2,700,000 2400 $630 $2,600,000 2200 $2,500,000 Total Dollar Value $530 Total Line Items 2000 $2,400,000 1800 $430 $2,300,000 Thousands $2,200,000 1600 $330 $2,100,000 1400 $2,000,000 1200 $230 $130 Total Dollar Value Total Line Items $30 Value: $2,604,288 Line Items: 1,452 Feb‐13 Mar‐13 Apr‐13 May‐13 Jun‐13 Jul‐13 Aug‐13 Sep‐13 Oct‐13 Nov‐13 Dec‐13 Jan‐14 Feb‐14 Ele ctric Water General S toc k P urc ha se s by Fund $350,000 Electric: $620,464 Water: $58,175 General: $34,764 $300,000 $250,000 $200,000 Fuel Use $ 15 0 , 0 0 0 Unleaded: 9,393.7 gallons $ 10 0 , 0 0 0 Diesel: 5,917.7 gallons $50,000 Total Cost: $ 45,697 $0 Fe b Ma r Apr Ma y Jun Jul Aug S e p O c t Nov De c Ja n Fe b 13 13 13 13 13 13 13 13 13 13 13 14 14 Ele c tric Wa te r G e ne ra l Electric $ 20,986 Water $ 4,302 General $ 4,404

3 of 11 City of Dover Finance Department Monthly Report – February 2014 General Fund Summary Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ 3,455,200 $ 4,219,800 $ - $ 4,219,800 0.0% Revenues Court of Chancery Fees 863,200 863,200 601,080 262,120 69.6% Fines & Police Revenues 1,316,000 1,316,000 674,332 641,668 51.2% Franchise Fees 606,200 606,200 320,128 286,072 52.8% Grants 623,500 623,500 277,626 345,874 44.5% Intrafund Services 4,454,300 4,454,300 2,828,678 1,625,622 63.5% Library & Recreation Revenues 599,600 599,600 461,020 138,580 76.9% Licenses & Permits 2,627,500 2,627,500 2,451,577 175,923 93.3% Property Taxes (Includes BID Revenue) (1) 11,169,500 11,169,500 11,089,268 80,232 99.3% Miscellaneous Revenues 138,300 138,300 53,968 84,332 39.0% Sanitation Revenues 2,676,500 2,676,500 1,731,215 945,285 64.7% Garrison Farm Rent Revenue 118,500 118,500 43,699 74,801 36.9% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 527,400 531,100 497,955 33,145 93.8% Civil Traffic Penalties 600,000 600,000 184,950 415,050 30.8% Transfer Taxes 1,315,500 1,315,500 724,341 591,159 55.1% Verizon, Contingency and CI Reserves 32,000 32,000 21,000 11,000 65.6% Police Grants 110,000 110,000 63,365 46,635 57.6% Water/Wastewater Fund 500,000 500,000 375,000 125,000 75.0% Electric Fund 8,000,000 8,000,000 6,000,000 2,000,000 75.0% Total Revenues 36,278,000 36,281,700 28,399,202 7,882,498 78.3% Total Beginning Balance & Revenues $ 39,733,200 $ 40,501,500 $ 28,399,202 $ 12,102,298 70.1% Expenditures City Clerk & Council $ 442,200 $ 445,600 $ 276,003 $ 169,597 61.9% Mayor, City Manager & Human Resources 874,900 886,800 588,929 297,871 66.4% Police & Police Extra Duty 14,331,800 14,470,500 9,114,560 5,355,940 63.0% Public Services 4,131,800 4,141,600 2,519,392 1,622,208 60.8% Procurement & Inventory, Facilities Mgmt., Vehicle Maint. 1,870,900 1,872,500 1,120,494 752,006 59.8% Planning & Inspections 2,045,600 2,052,900 1,356,266 696,634 66.1% Finance, Info Tech & Customer Services 2,676,400 2,694,900 1,682,435 1,012,465 62.4% Library & Recreation 2,038,600 2,047,500 1,227,863 819,637 60.0% Fire Department 692,100 692,100 421,746 270,354 60.9% Assessor 198,300 198,300 128,447 69,853 64.8% Contribution to DDP 162,400 162,400 121,800 40,600 75.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 400,000 199,900 - 199,900 0.0% Insurance 658,900 658,900 483,312 175,588 73.4% OPEB - Retiree’s Health Care Contribution 1,636,500 1,636,500 1,227,375 409,125 75.0% Police Pension Trust Contribution - State Grant 500,000 500,000 276,626 223,374 55.3% Appropriation to Employee Pension Fund - Unfunded Liability 1,159,100 1,923,700 869,325 1,054,375 45.2% Appropriation to Police Pension Fund 307,400 307,400 307,400 - 100.0% Street Lights 836,000 836,000 516,077 319,923 61.7% Debt Service 557,300 557,300 552,051 5,249 99.1% Provision for Uncollectible 10,000 10,000 10,000 - 100.0% Transfers Out Capital Projects Fund 1,278,300 1,278,300 958,725 319,575 75.0% Total Expenditures 36,833,500 37,598,100 23,758,826 13,839,274 63.2% Budget Balance - Working Capital 2,899,700 2,903,400 - 2,903,400 0.0% Total Budget Balance & Expenditures $ 39,733,200 $ 40,501,500 $ 23,758,826 $ 16,742,674 58.7% Reserve Balances Contingency $ 723,600 $ 725,500 $ 715,915 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 2/28/14 is $312,218 as compared to $413,206 in February 2013.

4 of 11 City of Dover Finance Department Monthly Report – February 2014 Water/Wastewater Fund Summary Revised 67% Budget Budget YTD Balance Budget Beginning Balance - Water $ 770,800 $ 732,700 $ - $ 732,700 0.0% Beginning Balance - Wastewater $ 412,600 $ 441,400 $ - $ 441,400 0.0% Beginning Balance - Kent County Treatment $ 141,600 $ (17,300) $ - $ (17,300) 0.0% 1,325,000 1,156,800 - 1,156,800 0.0% Revenues Water Fees 4,730,700 4,730,700 3,007,516 1,723,184 63.6% Wastewater Fees 3,642,700 3,642,700 2,390,960 1,251,740 65.6% Kent County Treatment Fees 2,980,300 2,980,300 1,967,126 1,013,174 66.0% Ground Water Inflow Adjustment 1,324,600 1,324,600 883,367 441,233 66.7% Water Tank Leases 333,800 333,800 184,102 149,698 55.2% Miscellaneous Service Fee 105,100 82,000 42,559 39,441 51.9% Impact Fees - Water 357,000 357,000 220,695 136,305 61.8% Impact Fees - Wastewater 323,000 323,000 199,822 123,178 61.9% Total Revenues 13,797,200 13,797,200 8,896,147 4,901,053 64.5% Total Beginning Balance & Revenues $ 15,122,200 $ 14,954,000 $ 8,896,147 $ 6,057,853 59.5% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 664,400 $ 634,700 $ 224,826 $ 409,874 35.4% Water 433,900 436,900 284,394 152,506 65.1% Water Treatment Plant 1,501,800 1,507,800 860,821 646,979 57.1% Wastewater 945,100 946,000 538,356 407,644 56.9% Construction 351,400 352,200 169,290 182,910 48.1% Kent County Treatment 3,524,800 3,524,800 2,251,899 1,272,901 63.9% Intrafund Service Fees 1,233,400 1,233,400 815,621 417,779 66.1% Pension Unfunded Liability 339,400 339,400 254,550 84,850 75.0% OPEB - Retiree's Health Care Contributions 200,000 200,000 150,000 50,000 75.0% Debt Service 1,019,500 1,019,500 656,374 363,126 64.4% Other Employment Expenses 25,000 10,800 - 10,800 0.0% Transfers Out General Fund 500,000 500,000 375,000 125,000 75.0% Water I & E Fund 1,200,000 1,233,200 600,000 633,200 48.7% Wastewater I & E Fund 1,330,000 1,330,000 665,000 665,000 50.0% Total Expenses 13,268,700 13,268,700 7,846,131 5,422,569 59.1% Budget Balances Budget Balance - Working Capital - Water 1,056,400 1,018,300 - 1,018,300 0.0% Budget Balance - Working Capital - WW 797,100 825,900 - 825,900 0.0% Budget Balance-Working Capital - KSA - (158,900) - (158,900) 0.0% Total Budget Balances 1,853,500 1,685,300 - 1,685,300 0.0% Total Budget Balances & Expenses $ 15,122,200 $ 14,954,000 $ 7,846,131 $ 7,107,869 52.5% Reserve Balances Contingency-Water $ 105,600 $ 106,600 $ 104,525 Contingency-Wastewater $ 191,500 $ 190,800 $ 189,009 Impact Fee Reserve - Sewer NO BUDGET NO BUDGET $ 3,769,180 Impact Fee Reserve - Water NO BUDGET NO BUDGET $ 199,770 Bond Coverage Ratio (Covenant 1.20) 3.99 4.03 4.37

5 of 11 City of Dover Finance Department Monthly Report – February 2014 Electric Revenue Fund Summary Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ 7,152,400 $ 6,620,900 $ - $ 6,620,900 0.0% Revenues Sales to Customers 76,286,700 76,286,700 53,134,687 23,152,013 69.7% Utility Tax 1,492,200 1,492,200 860,608 631,592 57.7% Weyandt Hall Rents 251,000 251,000 93,754 157,246 37.4% Miscellaneous Revenues 737,800 737,800 476,039 261,761 64.5% Interest Earned 119,400 119,400 (883) 120,283 -0.7% Transfer from Rate Stabilization 4,000,000 4,000,000 5,000,000 (1,000,000) 125.0% Intrafund Service Receipts Water/Wastewater 98,500 98,500 65,146 33,354 66.1% Total Revenues 82,985,600 82,985,600 59,629,351 23,356,249 71.9% Total Beginning Balance & Revenues $ 90,138,000 $ 89,606,500 $ 59,629,351 $ 29,977,149 66.5% Expenses Power Supply & Generation Hedged Energy $ 23,832,000 $ 23,832,000 $ 20,427,246 $ 3,404,754 85.7% Power Supply Management 996,000 996,000 664,000 332,000 66.7% Capacity Charges 15,787,200 15,787,200 10,684,245 5,102,955 67.7% Dover Sun Park Energy 1,565,800 1,565,800 936,223 629,577 59.8% Solar Renewal Energy Credits 300,000 300,000 184,181 115,819 61.4% PJM Charges - Energy 12,812,900 12,812,900 13,444,546 (631,646) 104.9% PJM Charges - Transmission & Fees 4,740,000 4,740,000 5,608,962 (868,962) 118.3% Total Power Supply 60,033,900 60,033,900 51,949,403 8,084,497 86.5% Plant Operations 6,015,800 6,015,800 3,418,560 2,597,240 56.8% Generation Fuels - - 2,308,076 (2,308,076) 0.0% Capacity Credits (15,079,800) (15,079,800) (10,418,625) (4,661,175) 69.1% PJM Spot Market Energy (230,500) (230,500) (631,289) 400,789 273.9% PJM Credits (397,000) (397,000) (5,546,039) 5,149,039 1397.0% Total Generation (9,691,500) (9,691,500) (10,869,317) 1,177,817 112.2% Total Power Supply & Plant 50,342,400 50,342,400 41,080,086 9,262,314 81.6% Electric Operating Divisions: Transmission/Distribution 3,302,500 3,312,200 1,883,288 1,428,912 56.9% Electrical Engineering 1,192,200 1,194,500 639,513 554,987 53.5% Administration 597,000 597,800 269,053 328,747 45.0% Meter Reading 220,300 221,900 144,011 77,889 64.9% Systems Operations 543,600 553,500 365,267 188,233 66.0% Intrafund Services 3,319,400 3,319,400 2,078,203 1,241,197 62.6% Utility Tax 1,492,200 1,492,200 860,608 631,592 57.7% OPEB - Retirees Health Care Contribution 513,300 513,300 384,975 128,325 75.0% Pension Trust Contribution - Unfunded liability 1,314,200 1,314,200 985,650 328,550 75.0% Interest on Deposits 27,000 27,000 13,864 13,136 51.3% Green Energy Payment to DEMEC 135,800 135,800 88,661 47,139 65.3% Accounts Receivable Write-Offs 200,000 200,000 200,000 - 100.0% Other Employee Expenses 150,000 125,700 - 125,700 0.0% Contractual Services RFP's 100,000 100,000 8,000 92,000 8.0% Debt Service 3,301,900 3,301,900 2,268,078 1,033,822 68.7% Transfers Out: General Fund 8,000,000 8,000,000 6,000,000 2,000,000 75.0% Electric Improvement & Extension Fund 5,448,600 4,918,600 2,724,300 2,194,300 55.4% Total Expenses 81,176,100 80,646,100 60,725,332 19,920,768 75.3% Budget Balance - Working Capital 8,961,900 8,960,400 - 8,960,400 0.0% Total Budget Balance & Expenses $ 90,138,000 $ 89,606,500 $ 60,725,332 $ 28,881,168 67.8% Reserve Balances Contingency Reserve $ 826,500 $ 826,500 $ 817,487 Insurance Reserve $ 739,000 $ 739,000 $ 735,969 Rate Stabilization Reserve $ 13,644,000 $ 13,644,000 $ 12,444,817 Bond Coverage Ratio (Covenant 1.25) 1.97 3.34 (0.50) Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,675 712,675 493,728 Sales per MWh $ 107.04 $ 107.04 $ 107.62 Purchased/Generated MWh 725,818 725,818 525,469 All In MWh Supply & Generation $ 69.36 $ 69.36 $ 78.18

6 of 11 City of Dover Finance Department Monthly Report – February 2014 General Capital Project Fund Summary Revised 67% Budget Budget YTD Balance Budget Beginning Balance - Projects $ 241,200 $ 2,801,800 $ - $ 2,801,800 0.0% Beginning Balance - Library $ (74,700) $ 256,500 $ - $ 256,500 0.0% Revenues State Grant - Other 15,000 15,000 - 15,000 0.0% Interest Earnings - - 9,946 (9,946) 0.0% Income from Sale of Assets - - 13,463 (13,463) 0.0% Transfer from Community Transportation Fund - 60,500 60,500 - 100.0% Transfer from General Fund for Projects 1,278,300 1,278,300 958,725 319,575 75.0% Contractor Contributions - 264,800 264,765 35 100.0% Transfer from Parkland Reserve 95,000 80,000 - 80,000 0.0% MSA Capital Contribution - 251,200 - 251,200 0.0% Subtotal Revenues 1,388,300 1,949,800 1,307,399 642,401 State Grant - Library - 150,000 141,502 8,498 94.3% Library Capital Pledges - 5,000 7,500 (2,500) 150.0% Subtotal Library Project Receipts - 155,000 149,002 5,998 96.1% Total Revenues 1,388,300 2,104,800 1,456,401 648,399 69.2% Total Beginning Balance & Revenue $ 1,554,800 $ 5,163,100 $ 1,456,401 $ 3,706,699 28.2% Expenditures Fire $ 238,500 $ 238,500 $ 238,515 $ (15) 100.0% Grounds Maintenance 50,100 50,100 30,249 19,851 60.4% Library - 411,500 76,198 335,302 18.5% Recreation 95,000 95,000 - 95,000 0.0% Code Enforcement 30,000 30,860 - 30,860 0.0% Police 257,300 362,440 276,785 85,655 76.4% Streets 251,500 3,395,700 648,320 2,747,380 19.1% Sanitation 402,100 402,100 - 402,100 0.0% Information Technology 7,000 7,000 - 7,000 0.0% Facilities Management 17,800 17,800 17,795 5 100.0% Procurement & Inventory 55,000 55,000 - 55,000 0.0% Total Expenditures 1,404,300 5,066,000 1,287,862 3,778,138 25.4% Budget Balance - Projects 150,500 97,100 - 97,100 0.0% Total Budget Balance & Expenditures $ 1,554,800 $ 5,163,100 $ 1,287,862 $ 3,875,238 24.9% Reserve Balances Capital Asset Replacement Reserve $ 512,000 $ 515,300 $ 509,333 Parkland/Recreation $ 110,000 $ 125,400 $ 203,725

7 of 11 City of Dover Finance Department Monthly Report – February 2014 Water/Wastewater Improvement & Extension Fund Summary Revised 67% Budget Budget YTD Balance Budget Beginning Balance - Water $ 1,620,000 $ 4,473,800 $ - $ 4,473,800 0.0% Beginning Balance - Wastewater $ 660,900 $ 2,807,000 $ - $ 2,807,000 0.0% Revenues Bond Proceeds - Water - 3,000,000 3,000,000 - 100.0% Bond Proceeds - Wastewater - 1,067,900 1,005,960 61,940 94.2% State Loan-Wastewater 2011 - 62,000 62,000 - 100.0% Arbitrage Rebate - IRS Refund - 66,000 1,858 64,142 2.8% Income from Sale of Assets - - 4,343 (4,343) 0.0% Interest Earned 25,000 25,000 25,529 (529) 102.1% Transfer from Operating Fund for Water 1,200,000 1,233,200 600,000 633,200 48.7% Transfer from Operating Fund for Wastewater 1,330,000 1,330,000 665,000 665,000 50.0% Transfer from Impact Fee Reserve - Water 390,000 390,000 - 390,000 0.0% Transfer from Impact Fee Reserve - Wastewater - 1,000,000 - 1,000,000 0.0% Total Revenues 2,945,000 8,174,100 5,364,690 2,809,410 65.6% Total Beginning Balance & Revenues $ 5,225,900 $ 15,454,900 $ 5,364,690 $ 10,090,210 34.7% Expenses Water $ 1,476,800 $ 7,499,700 $ 713,045 $ 6,786,655 9.5% Wastewater 1,251,000 5,252,400 277,079 4,975,321 5.3% Water Construction 90,000 90,000 - 90,000 0.0% Total Expenses 2,817,800 12,842,100 990,124 11,851,976 7.7% Budget Balance - Working Capital - Water 1,655,700 1,552,800 - 1,552,800 0.0% Budget Balance - Working Capital - Wastewater 752,400 1,060,000 - 1,060,000 0.0% Total Budget Balances 2,408,100 2,612,800 - 2,612,800 0.0% Total Budget Balances & Expenses $ 5,225,900 $ 15,454,900 $ 990,124 $ 14,464,776 6.4% Reserve Balances Capital Asset Replacement - Water $ 513,000 $ 514,000 $ 507,459 Capital Asset Replacement - Wastewater $ 512,300 $ 512,900 $ 506,298

8 of 11 City of Dover Finance Department Monthly Report – February 2014 Electric Improvement & Extension Fund Summary Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ 3,091,000 $ 3,980,200 $ - $ 3,980,200 0.0% Revenues Interest Earnings 25,200 25,200 7,875 17,325 31.3% Transfer from Electric Revenue Fund 5,448,600 4,918,600 2,724,300 2,194,300 55.4% General Service Billing 440,000 440,000 182,333 257,667 41.4% Total Revenues 5,913,800 5,383,800 2,928,947 2,454,853 54.4% Total Beginning Balance & Revenues $ 9,004,800 $ 9,364,000 $ 2,928,947 $ 6,435,053 31.3% Expenses Electric Generation $ 2,117,800 $ 2,130,000 $ 331,864 $ 1,798,136 15.6% Transmission/Distribution 1,100,000 1,144,600 199,700 944,900 17.4% Electrical Engineering 2,405,800 2,627,500 774,402 1,853,098 29.5% Total Expenses 5,623,600 5,902,100 1,305,966 4,596,134 22.1% Budget Balance - Working Capital 3,381,200 3,461,900 - 3,461,900 0.0% Total Budget Balance & Expenses $ 9,004,800 $ 9,364,000 $ 1,305,966 $ 8,058,034 13.9% Reserve Balances Depreciation Reserve $ 9,977,100 $ 10,003,100 $ 9,895,051 Future Capacity Reserve $ 10,131,400 $ 10,145,800 $ 10,044,130 City of Dover Finance Department Monthly Report – February 2014 Community Transportation Improvement Fund Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ - $ 209,200 $ - $ 209,200 0.0% Revenues Grants Revenue 500,000 1,387,600 335,759 1,051,841 24.2% Interest Earned 500 500 250 250 50.0% Total Revenues 500,500 1,388,100 336,009 1,052,091 24.2% Total Beginning Balance & Revenues $ 500,500 $ 1,597,300 $ 336,009 $ 1,261,291 21.0% Expenses Program Expenses - Del Dot $ 500,000 $ 1,395,100 $ 429,024 $ 966,076 30.8% Program Expenses - City appropriated - 62,800 62,800 - 100.0% Transfer to Capital Project Fund - 60,500 60,500 - 100.0% Total Expenses 500,000 1,518,400 552,324 966,076 36.4% Budget Balance - Working Capital 500 78,900 - 78,900 0.0% Total Budget Balances & Expenses $ 500,500 $ 1,597,300 $ 552,324 $ 1,044,976 34.6%

9 of 11 City of Dover Finance Department Monthly Report – February 2014 Police Grant Funds Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ 100 $ 175,200 $ - $ 175,200 0.0% Revenues Grants Received 413,000 390,500 197,671 192,829 50.6% Interest Earned - - 563 (563) 0.0% Total Revenues 413,000 390,500 198,234 192,266 50.8% Total Beginning Balance & Revenues $ 413,100 $ 565,700 $ 198,234 $ 367,466 35.0% Expenses Program Expenses/Supplies $ 191,000 $ 224,700 $ 81,159 $ 143,541 36.1% Computer Hardware 60,000 60,000 17,875 42,125 29.8% Telephone/Fax 15,000 15,000 9,575 5,425 63.8% Training/Conference/Food/Travel 36,000 30,000 - 30,000 0.0% Consulting/Audit Fees 1,000 1,000 - 1,000 0.0% Contractual services - 6,000 3,887 2,113 64.8% Operating Transfers - Out 110,000 151,800 32,481 119,319 21.4% Total Expenses 413,000 488,500 144,977 343,523 29.7% Budget Balance - Working Capital 100 77,200 - 77,200 0.0% Total Budget Balances & Expenses $ 413,100 $ 565,700 $ 144,977 $ 420,723 25.6%

10 of 11 City of Dover Finance Department Monthly Report – February 2014 Library Grant Fund Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ - $ 27,800 $ - $ 27,800 0.0% Revenues Grants Received 270,100 276,600 142,084 134,516 51.4% Total Revenues 270,100 276,600 142,084 134,516 51.4% Total Beginning Balance & Revenues $ 270,100 $ 304,400 $ 142,084 $ 162,316 46.7% Expenses Program Expenses/Supplies-State Grants $ 28,000 $ 28,000 $ 8,834 $ 19,166 31.6% Program Expenses/Supplies-Federal Grants - - 2,500 (2,500) 0.0% Office Supplies 24,000 24,000 11,893 12,107 49.6% Printing/Duplicating 8,900 8,900 4,483 4,417 50.4% Postage 100 100 33 67 33.0% Books 124,900 124,900 43,610 81,290 34.9% Furniture 4,700 4,700 4,297 403 91.4% Audio Visual Supplies 74,000 74,000 40,044 33,956 54.1% Training/Conference/Food/Travel 3,500 3,500 846 2,654 24.2% Office Equipment/Repairs & Maintenance 2,000 2,000 1,811 189 90.6% Total Expenses 270,100 270,100 118,351 151,749 43.8% Budget Balance - Working Capital - 34,300 - 34,300 0.0% Total Budget Balances & Expenses $ 270,100 $ 304,400 $ 118,351 $ 186,049 38.9% City of Dover Finance Department Monthly Report – February 2014 CJC Grants/Aid Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ - $ - $ - $ - 0.0% Revenues Grants Received 31,800 34,000 6,577 27,423 19.3% Total Revenues 31,800 34,000 6,577 27,423 19.3% Total Beginning Balance & Revenues $ 31,800 $ 34,000 $ 6,577 $ 27,423 19.3% Expenses Contractual Services $ 31,800 $ 34,000 $ 6,577 $ 27,423 19.3% Budget Balance - Working Capital - - - - 0.0% Total Budget Balances & Expenses $ 31,800 $ 34,000 $ 6,577 $ 27,423 19.3%

11 of 11 City of Dover Finance Department Monthly Report – February 2014 CDBG Fund Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ - $ 4,800 $ - $ 4,800 0.0% Revenues Grants Received 244,800 244,800 21,545 223,255 8.8% Total Revenues 244,800 244,800 21,545 223,255 8.8% Total Beginning Balance & Revenues $ 244,800 $ 249,600 $ 21,545 $ 228,055 8.6% Expenses Current Year Closing Cost/Down Payment Program $ 40,000 $ 40,000 $ - $ 40,000 0.0% Current year Dover Interfaith Ministry 27,500 27,500 18,762 8,738 68.2% Current Year MHDC Emergency Home Repair 40,000 40,000 12,464 27,536 31.2% Current Year Elizabeth W Murphy School 39,700 39,700 38,574 1,126 97.2% Current Year NCALL Research Inc. 8,900 8,900 2,500 6,400 28.1% Current Year Milford Housing H/O Rehabilitation 39,700 39,700 42,747 (3,047) 107.7% Current Year Salaries 49,000 49,000 15,070 33,930 30.8% NSP Expense - - 72,283 (72,283) 0.0% Total Expenses 244,800 244,800 202,400 42,400 82.7% Budget Balance - Working Capital - 4,800 - 4,800 0.0% Total Budget Balances & Expenses $ 244,800 $ 249,600 $ 202,400 $ 47,200 81.1% City of Dover Finance Department Monthly Report – February 2014 After School Program/Substance Abuse Prevention Fund Revised 67% Budget Budget YTD Balance Budget Beginning Balance $ - $ 41,000 $ - $ 41,000 0.0% Revenues Grants Received 55,630 36,900 29,845 7,055 80.9% Recreation Revenue 33,000 33,000 12,310 20,690 37.3% Total Revenues 88,630 69,900 42,155 27,745 60.3% Total Beginning Balance & Revenues $ 88,630 $ 110,900 $ 42,155 $ 68,745 38.0% Expenses Temporary Help/Benefits $ 33,000 $ 54,000 $ 15,543 $ 38,457 28.8% Program Expenses/Supplies 55,630 36,900 17,609 19,291 47.7% Total Expenses 88,630 90,900 33,152 57,748 36.5% Budget Balance - Working Capital - 20,000 - 20,000 0.0% Total Budget Balances & Expenses $ 88,630 $ 110,900 $ 33,152 $ 77,748 29.9%

Monthly Report February 2014 Economic Development Office

2014_02 Economic Development  Calpine Weekly Conference Calls  Met with City Manager and Public Works Director to discuss trash and recycling proposals for downtown  Met with Mayor and City Manager to discuss alternative locations for Kirby and Holloway following restaurant fire  Talked to local developer who was willing to allow Kirby and Holloway to utilize former Uno’s location  Discussed the Certificate of Occupancy requirements with Computers Fixed Today  Attended DDP Parking Committee meeting  Met with Uzin Utz President and introduced him to Kay Dietz-Sass to discuss groundbreaking  Met with Dover Mall management, Kent County Director of Economic Development and prospective buyer for the Dover Mall  Attended Kent County is Open for Business, met with Troy Boxtan regarding opening business in Downtown Dover  Arranged with City Electric Department to remove old electric meters at 22-24 W Loockerman  Discussed condition of entrance road at Garrison Energy Center and worked with Public Works to have road re-graded  Met with City Planner and President of DDP to discuss ongoing parking issues  Reviewed new ground lease agreement with Garrison Energy Center with the City Solicitor  Discussed with Becker Morgan and consultant, status of nationwide permits for GOTP  Reviewed impact fee request from Onix Group for new Potter Anderson office at Compass Pointe  Attended Economic Forecast presentation at University of Delaware  Attended Leads Group meeting at R&R Commercial Realty  Attended meeting at NCALL of planning committee for “Restoring Central Dover” project  Met with Phil McGinnis and Sarah Butler to resolve parking issues at former Acme building  Teleconference with Nancy Belt from GSA to discuss potential relocation of several GSA agencies in Dover  Discussed status of Brownfield clean-up at 680-684 Forest Street with Greg Crystal from Brightfields  Provided Chesapeake Utilities with final document for gas services at GOTP  Requested property insurance quotes for 22-24 W Loockerman Street and compared pricing and coverage  Met with City Manager, Mayor and representatives from DEMAC and CONVERGE to discuss Demand Response Program  Met with representatives from Dover Family Dentistry and their engineering company, Mountain Consulting, to discuss their new location  Attended Downtown Dover Partnership Economic Development Committee meeting  Attended Kent County Tourism Board meeting  Teleconference with new director of Corporate and International Development for the State of Delaware  Multiple meetings with City Planner and President of DDP to discuss parking issues with merchants  Attended large employer breakfast hosted by the Mayor and presented overviews of Economic Development and the Demand Response Program proposed by DEMAC

 Conference call with Judy Cherry, former DEDO Secretary, to discuss economic development strategies  Received and reviewed Inclusion Study Proposal from Dr. Michael Casson  Forwarded updated information on Garrison Oak Technical Park (GOTP) to Patty Cannon at DEDO for new prospect  Met with Bob Ruggio to discuss Data Center Meeting  Visited GOTP with Kay Dietz-Sass and DEDO personnel to review groundbreaking for Uzin Utz  Met with Gregg Moore and Erin Cooper from the Duncan Center to discuss downtown issues  Attended Food Innovation District Planning Committee Meeting  Attended Downtown Dover Partnership Board meeting  Attended Development Advisory Committee (DAC) meeting regarding the Dover Mall  Met with Philipp Utz to determine new date for groundbreaking and rescheduled to May 20th  Discussed Community Gardens program and received commitment from Public Works Department to provide leaf mulch for the gardens  Provided contact information to Greg Scott from DEMAC for companies interested in learning more about Demand Response Program  Provided Uzin Utz with fiber optic information Measures:  1 Maintain an unemployment rate for the City of Dover that is lower than national and state averages 2011-2012 Actual 2012-2013 Actual 2013 - 2014 Projected Results <10% unemployment rate in < 10% unemployment rate in <10% unemployment rate in June 2012 June 2013 June 2014 8.2% - US Rate 7.6% - US Rate 6.7 % - US Rate 6.8 % - DE Rate 7.3% - DE Rate 6.0 % - DE Rate 8.6% - City of Dover Rate 9.8% - City of Dover Rate 7.4% - City of Dover Rate June 2012 – Actual June 2013 Actual February 2014 Actual  2 Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover 2011-2012 Actual 2012-2013 Actual 2013 - 2014 Projected Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 10 contacts YTD 18 Contacts YTD 8 Contacts YTD ≥11 contacts with out-of-town >11 contacts with out-of-town >11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover locating in Dover locating in Dover 9 Contacts YTD 7 Contacts YTD 8 Contacts YTD

2014_02 Economic Development – (Ed Perez)  Provided technical assistance to five (5) prospective small business individuals on overall business development within the City of Dover and the Downtown Dover Business District  Provided technical assistance to five (5) prospective small business individuals on locating space to lease within the City of Dover and Downtown Business District  Provided technical assistance to one (1) pre-approved small business owner (applicant) in preparing, completing and submitting small business loan application and credit report to be processed  Coordinated a series of Media releases regarding all the special events during this report period  Developed and disseminated via email, DDP website and Facebook the announcement of the free Social Media Effective Tools for Business workshop information provided by the Economic Development Office in collaboration with Downtown Dover Partnership scheduled for February 4th at the Dover Public Library  Represented the ED Office at the Kent County Open for Business Forum on February 6th  Coordinated and conducted all necessary logistics for the facilitation of the Social Media Workshop – Effective Tools for Business held on February 4th attended by twenty-three (23) participants  Represented ED at the Delmarva Black Chamber – Capacity Building Working Session on February 27th  Coordinated and conducted all necessary logistics for the facilitation of the SunRay Grand Opening which included The Cloud Geeks, Tidewater Construction, Mountain Consulting, Barefoot Hardscapes and Energywon businesses  Continued working with NCALL on development of Site Selection Component of the “Restoring Central Dover” Project  Represented the ED/DDP at the Delaware Downtown Idea Exchange held on February 5th 2014_02 Downtown Dover Partnership Activities  Continued working with the DDP Executive Director on the development of a Fund Raising Power Point Presentation Phase II  Continued working with the DDP on updating the program website  Continued working with the Marketing Committee on the coordination of the First Friday in February event held on February 7th  Continued working with the Marketing Committee on updating the series of special events scheduled to occur in the fourth quarter  Continued working with Design Committee on the development of the Mural Project concept  Continued working with the DDP Parking Committee on the development of Parking Lot Banner Project and assessment of installation of banner sites  Continued working with the DDP Parking Committee on the development of the Parking Lot Signage Project  Continued working with the DDP Executive Director on the development of the Farmer’s Market’ 14 Project  Provided nineteen (19) hours of Technical Assistance regarding small business development strategies to fourteen (14) downtown merchants.

 Continued working with the DDP coordination and development of all necessary logistics to facilitate the St. Patrick’s Day Parade scheduled for March 17th.  Met with Barbara Brkovich to discuss the Food Bank participation in the Dover Farmer’s Market’ 14 Project.

Monthly Report February 2014

Date Range: From 02/01/2014 to 02/28/2014 Alarms by Time of Day Dover Fire Department Call Time of Day Count 00:00 - 00:59 1 01:00 - 01:59 3 02:00 - 02:59 1 03:00 - 03:59 0 04:00 - 04:59 0 05:00 - 05:59 1 06:00 - 06:59 1 07:00 - 07:59 0 08:00 - 08:59 3 09:00 - 09:59 4 10:00 - 10:59 4 11:00 - 11:59 5 12:00 - 12:59 5 13:00 - 13:59 9 14:00 - 14:59 5 15:00 - 15:59 8 16:00 - 16:59 1 17:00 - 17:59 5 18:00 - 18:59 4 19:00 - 19:59 5 20:00 - 20:59 5 21:00 - 21:59 10 22:00 - 22:59 4 23:00 - 23:59 1 Total Alarms 85 Date: 03/28/2014 Page: 1

Date Range: From 02/01/2014 to 02/28/2014 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type 02/01/2014 30046 2014-000135 10:41 1101 S DUPONT HWY Cooking fire, confined to container 02/01/2014 30046 2014-000136 12:49 400 N DUPONT HWY H Cooking fire, confined to container 02/01/2014 30046 2014-000137 18:44 538 BAY RD Camper or recreational vehicle (RV) fire 02/02/2014 30046 2014-000138 01:06 656 N DUPONT HWY Building fire 02/02/2014 30046 2014-000139 15:24 1450 FORREST AVE Brush or brush-and-grass mixture fire 02/02/2014 30046 2014-000140 16:09 656 N DUPONT HWY Smoke or odor removal 02/02/2014 30046 2014-000141 22:05 12 N NEW ST Good intent call, other 02/03/2014 30046 2014-000142 01:58 120 S GOVERNORS AVE Water problem, other 02/03/2014 30046 2014-000143 02:56 120 S GOVERNORS AVE Water problem, other 02/03/2014 30046 2014-000144 19:09 986 WHATCOAT DR System malfunction, other 02/03/2014 30046 2014-000145 22:40 1 S BRADFORD ST False alarm or false call, other 02/04/2014 30046 2014-000146 13:50 111 S WEST ST False alarm or false call, other 02/04/2014 30046 2014-000147 19:13 57 S NEW ST Water problem, other 02/04/2014 30046 2014-000148 22:58 301 W LOOCKERMAN ST Smoke or odor removal 02/05/2014 30046 2014-000149 13:12 101 BABB DR False alarm or false call, other 02/05/2014 30046 2014-000150 18:30 1131 BAY ROAD LOT 176 Public service assistance, other 02/05/2014 30046 2014-000151 20:04 213 N NEW ST Smoke or odor removal 02/05/2014 30046 2014-000152 21:05 129 ROOSEVELT AVE Cooking fire, confined to container 02/06/2014 30046 2014-000153 01:40 1159 N DUPONT HWY Arcing, shorted electrical equipment 02/06/2014 30046 2014-000154 12:35 111 COBBLESTONE LA Cooking fire, confined to container 02/06/2014 30046 2014-000155 17:29 274 STONEWATER WAY Smoke or odor removal 02/07/2014 30046 2014-000156 08:04 295 S DUPONT HWY Mobile property (vehicle) fire, other 02/07/2014 30046 2014-000157 08:14 A64 SUPERIOR AVE Service Call, other 02/07/2014 30046 2014-000158 09:02 1570 N DUPONT HWY False alarm or false call, other 02/07/2014 30046 2014-000159 09:22 102 FOX HALL DR False alarm or false call, other 02/07/2014 30046 2014-000160 12:16 835 BAY RD System malfunction, other 02/07/2014 30046 2014-000161 15:22 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 02/07/2014 30046 2014-000162 17:04 1030 FORREST AVE Hazardous condition, other 02/07/2014 30046 2014-000163 23:37 2030 PINE CABIN RD BLDG D Detector activation, no fire - unintentional 02/09/2014 30046 2014-000164 21:53 820 CARVEL DR B Cooking fire, confined to container 02/10/2014 30046 2014-000165 00:51 203 TEA PARTY TRAIL Good intent call, other 02/10/2014 30046 2014-000166 13:34 1030 FORREST AVE 106 Overheated motor 02/10/2014 30046 2014-000167 18:45 51 WEBBS LN J False alarm or false call, other 02/10/2014 30046 2014-000168 21:01 8 TALLOWICK DR Smoke or odor removal 02/11/2014 30046 2014-000169 11:35 1100 S LITTLE CREEK RD Detector activation, no fire - unintentional 02/11/2014 30046 2014-000170 13:21 430 COLLEGE RD 200 System malfunction, other 02/11/2014 30046 2014-000171 14:36 430 COLLEGE RD 200 Unintentional transmission of alarm, other 02/11/2014 30046 2014-000172 18:18 115 W LOOCKERMAN ST Dispatched & canceled en route 02/11/2014 30046 2014-000173 21:44 150 E. LAKEVIEW DRIVE False alarm or false call, other 02/12/2014 30046 2014-000174 15:33 425 WEBBS LN Electrical wiring/equipment problem, other 02/12/2014 30046 2014-000175 21:56 BAY RD. Passenger vehicle fire 02/13/2014 30046 2014-000176 08:42 200 HIAWATHA LANE False alarm or false call, other 02/14/2014 30046 2014-000177 13:12 835 BAY RD Good intent call, other 02/14/2014 30046 2014-000178 17:18 51 WEBBS LN O Trash or rubbish fire, contained 02/14/2014 30046 2014-000179 21:16 835 BAY RD False alarm or false call, other 02/15/2014 30046 2014-000180 10:55 1133 S LITTLE CREEK RD LOT 24 Fire in mobile home used as fixed residence 02/15/2014 30046 2014-000181 11:38 26 OLD RUDNICK LA Removal of victim(s) from stalled elevator 02/15/2014 30046 2014-000182 20:07 1137 S STATE ST False alarm or false call, other 02/17/2014 30046 2014-000183 11:23 135 QUAIL HOLLOW DR Medical assist, assist EMS crew 02/17/2014 30046 2014-000184 19:45 310 GETTYSBURG RD Cooking fire, confined to container 02/18/2014 30046 2014-000185 09:03 63 NEW ST Building fire 02/18/2014 30046 2014-000186 11:07 1200 N DUPONT HWY Unintentional transmission of alarm, other 02/18/2014 30046 2014-000187 11:57 518 BAY RD Dispatched & canceled en route 02/18/2014 30046 2014-000188 21:43 318 MAIN ST Cover assignment, standby, moveup 02/18/2014 30046 2014-000189 22:50 51 WEBBS LN J Good intent call, other 02/19/2014 30046 2014-000190 15:34 51 WEBBS LN L False alarm or false call, other 02/20/2014 30046 2014-000191 14:37 640 S QUEEN ST Gasoline or other flammable liquid spill 02/20/2014 30046 2014-000192 14:48 67 LYNNHAVEN DR CO detector activation due to malfunction 02/20/2014 30046 2014-000193 15:15 1231 N DUPONT HWY Alarm system activation, no fire - unintentional Date: 03/25/2014 Page: 1 Time:15:42

Date FDID Incident# Alarm ### Address Suite Type 02/21/2014 30046 2014-000194 09:00 725 HORSEPOND RD EMS call, party transported by non-fire agency 02/21/2014 30046 2014-000195 12:57 920 S GOVERNORS AVE False alarm or false call, other 02/21/2014 30046 2014-000196 13:44 901 FOREST ST Unintentional transmission of alarm, other 02/21/2014 30046 2014-000197 13:48 166 WILLIS RD Hazardous condition, other 02/21/2014 30046 2014-000198 14:05 909 WOODCREST DR Public service 02/21/2014 30046 2014-000199 15:14 329 KESSELRING AVE Service Call, other 02/21/2014 30046 2014-000200 20:06 14 MORIARTY ST Smoke detector activation due to malfunction 02/22/2014 30046 2014-000201 10:47 636 NIMITZ RD Good intent call, other 02/22/2014 30046 2014-000202 15:24 800 N STATE ST Good intent call, other 02/22/2014 30046 2014-000203 20:01 10 FAIRWAY LAKES DR I Smoke from barbecue, tar kettle 02/23/2014 30046 2014-000204 15:49 835 BAY RD False alarm or false call, other 02/23/2014 30046 2014-000205 17:10 1253 N DUPONT HWY Malicious, mischievous false call, other 02/23/2014 30046 2014-000206 19:30 910 WHATCOAT DR False alarm or false call, other 02/23/2014 30046 2014-000207 19:38 1300 S FARMVIEW DR E Good intent call, other 02/23/2014 30046 2014-000208 21:29 868 WOODCREST DR BLDG I Smoke or odor removal 02/25/2014 30046 2014-000209 21:43 SR1 & US 113 /SR 10 Steam, other gas mistaken for smoke, other 02/26/2014 30046 2014-000210 13:55 100 LAKEVIEW DR Malicious, mischievous false call, other 02/26/2014 30046 2014-000211 17:05 725 HORSEPOND RD Emergency medical service incident, other 02/27/2014 30046 2014-000212 05:13 400 S QUEEN ST Smoke scare, odor of smoke 02/27/2014 30046 2014-000213 12:13 218 LOTUS ST Smoke or odor removal 02/27/2014 30046 2014-000214 13:14 198 COMMERCE WAY Combustible/flammable gas/liquid condition, other 02/28/2014 30046 2014-000215 06:12 800 N STATE ST False alarm or false call, other 02/28/2014 30046 2014-000216 10:24 210 WILLIAM ST Gas leak (natural gas or LPG) 02/28/2014 30046 2014-000217 14:12 ST JONES RIVER BRIDGE Outside rubbish fire, other 02/28/2014 30046 2014-000218 20:45 425 W DIVISION ST Good intent call, other 02/28/2014 30046 2014-000219 21:01 WILLOW GROVE ROAD Extrication, rescue, other Total Incidents: 85

Date Range: From 2/1/2014 to 2/28/2014 Manpower Analysis by Incident Dover Fire Department Incident Number Average Total Average Average Total Man Incident Type Count Attended Attended Length (hrs) Length (hrs) Man Hours Hours 111-Building fire 2 43 21.50 9.32 4.66 104.87 209.74 113-Cooking fire, confined to container 6 94 15.67 1.74 0.29 4.88 29.29 118-Trash or rubbish fire, contained 1 16 16.00 0.35 0.35 5.60 5.60 121-Fire in mobile home used as fixed residence 1 33 33.00 3.88 3.88 128.04 128.04 130-Mobile property (vehicle) fire, other 1 26 26.00 1.02 1.02 26.52 26.52 131-Passenger vehicle fire 1 16 16.00 0.73 0.73 11.68 11.68 137-Camper or recreational vehicle (RV) fire 1 17 17.00 0.93 0.93 15.81 15.81 142-Brush or brush-and-grass mixture fire 1 6 6.00 0.17 0.17 1.02 1.02 150-Outside rubbish fire, other 1 15 15.00 0.83 0.83 12.45 12.45 311-Medical assist, assist EMS crew 1 7 7.00 0.60 0.60 4.20 4.20 320-Emergency medical service incident, other 1 5 5.00 0.13 0.13 0.65 0.65 350-Extrication, rescue, other 1 30 30.00 0.78 0.78 23.40 23.40 353-Removal of victim(s) from stalled elevator 1 33 33.00 1.10 1.10 36.30 36.30 400-Hazardous condition, other 2 34 17.00 0.50 0.25 4.13 8.26 410-Combustible/flammable gas/liquid condition, other 1 10 10.00 0.42 0.42 4.20 4.20 411-Gasoline or other flammable liquid spill 1 16 16.00 2.18 2.18 34.88 34.88 412-Gas leak (natural gas or LPG) 1 20 20.00 0.60 0.60 12.00 12.00 440-Electrical wiring/equipment problem, other 1 4 4.00 0.18 0.18 0.72 0.72 442-Overheated motor 1 9 9.00 0.27 0.27 2.43 2.43 445-Arcing, shorted electrical equipment 1 13 13.00 0.95 0.95 12.35 12.35 500-Service Call, other 2 36 18.00 0.62 0.31 4.32 8.64 520-Water problem, other 3 19 6.33 2.03 0.68 4.62 13.85 531-Smoke or odor removal 7 129 18.43 3.29 0.47 8.71 60.96 550-Public service assistance, other 1 9 9.00 1.08 1.08 9.72 9.72 553-Public service 1 18 18.00 0.30 0.30 5.40 5.40 571-Cover assignment, standby, moveup 1 29 29.00 1.18 1.18 34.22 34.22 600-Good intent call, other 8 145 18.13 2.85 0.36 6.34 50.70 611-Dispatched & canceled en route 2 26 13.00 0.19 0.10 1.39 2.77 650-Steam, other gas mistaken for smoke, other 1 13 13.00 0.27 0.27 3.51 3.51 651-Smoke scare, odor of smoke 1 3 3.00 0.13 0.13 0.39 0.39 653-Smoke from barbecue, tar kettle 1 6 6.00 0.00 0.00 0.00 0.00 661-EMS call, party transported by non-fire agency 1 0 0.00 0.15 0.15 0.00 0.00 700-False alarm or false call, other 15 263 17.53 5.66 0.38 6.70 100.51 710-Malicious, mischievous false call, other 2 36 18.00 0.63 0.32 5.61 11.22 730-System malfunction, other 3 59 19.67 0.87 0.29 6.77 20.30 733-Smoke detector activation due to malfunction 1 21 21.00 0.40 0.40 8.40 8.40 736-CO detector activation due to malfunction 1 16 16.00 0.23 0.23 3.68 3.68 740-Unintentional transmission of alarm, other 3 44 14.67 1.18 0.39 6.48 19.44 Date: 3/28/2014 Page: 1

Incident Number Average Total Average Average Total Man Incident Type Count Attended Attended Length (hrs) Length (hrs) Man Hours Hours 743-Smoke detector activation, no fire - unintentional 1 7 7.00 0.28 0.28 1.96 1.96 744-Detector activation, no fire - unintentional 2 38 19.00 0.95 0.47 9.55 19.10 745-Alarm system activation, no fire - unintentional 1 16 16.00 0.32 0.32 5.12 5.12 Blank. Incident Type not Entered 0 0 0.00 0.00 0.00 0.00 Total and Averages for all Incident Types 85 1,380 16.24 49.29 0.58 959.43 Date: 3/28/2014 Page: 2

3:46 PM Robbins Hose Company # 1, Inc. 03/27/14 Accrual Basis Profit & Loss Detail February 2014 Type Num Name Memo Clr Split Amount Balance Ordinary Income/Expense Expense Apparatus Repairs & Maintenance Check 1041 Kunkel Auto Supply Invoice # 056437587 City Fund Account 19.24 19.24 Check 1045 Atlantic Emergency Solutions MOR4070MOP- Eng 3 heater City Fund Account 156.75 175.99 Check 1045 Atlantic Emergency Solutions MOR4054MOP- Eng 4 lights City Fund Account 231.57 407.56 Check 1050 Kunkel Auto Supply Invoice # 056438556- Hyper Wash City Fund Account 136.29 543.85 Check 1051 Monro Muffler Brake, Inc. Inv # 141019- Eng 3 flat tire City Fund Account 260.00 803.85 Total Apparatus Repairs & Maintenance 803.85 803.85 Building Maintenance Supplies Check 1044 Staples Invoice # 42531 City Fund Account 102.35 102.35 Total Building Maintenance Supplies 102.35 102.35 Electricity Check 1039 City of Dover Utility Acct # 44343-32052 City Fund Account 2,350.73 2,350.73 Check 1046 City of Dover Utility Acct # 44255-31966 City Fund Account 660.71 3,011.44 Total Electricity 3,011.44 3,011.44 Gasoline Check 1048 ESI Equipment, Inc. Tool Fuel City Fund Account 479.70 479.70 Total Gasoline 479.70 479.70 Heating Expenses- Gas Check 1033 Chesapeake Utilities Acct # 01-300566-14195-1- Station 2 City Fund Account 673.32 673.32 Check 1033 Chesapeake Utilities Acct # 01-72348-3180-1- Station 1 City Fund Account 3,218.13 3,891.45 Total Heating Expenses- Gas 3,891.45 3,891.45 Office Supplies Check 1044 Staples Invoice # 260 City Fund Account 126.10 126.10 Check 1044 Staples Invoice # 31166 City Fund Account 22.27 148.37 Total Office Supplies 148.37 148.37 Other Equipment Repairs Page 1 of 3

3:46 PM Robbins Hose Company # 1, Inc. 03/27/14 Accrual Basis Profit & Loss Detail February 2014 Type Num Name Memo Clr Split Amount Balance Check 1040 Keen Compressed Gas Invoice # 02C5957 City Fund Account 27.00 27.00 Check 1040 Keen Compressed Gas Invoice # 02C5958 City Fund Account 207.83 234.83 Check 1047 Dover Electric Invoice # 1210799-01 City Fund Account 44.88 279.71 Total Other Equipment Repairs 279.71 279.71 Program Expenses Check 1052 Witmer Public Safety Inv # 1526110-MSA Gas Meter repair City Fund Account 926.50 926.50 Check 1052 Witmer Public Safety Inv # 1526785- Air Pack repair City Fund Account 361.91 1,288.41 Total Program Expenses 1,288.41 1,288.41 Radio Repairs Check 1035 Municipal Emergency Services Invoice-00484485_SNV City Fund Account 125.23 125.23 Check 1042 Magnum Invoice # 0000041939 City Fund Account 104.00 229.23 Total Radio Repairs 229.23 229.23 Safety & Security Material Check 1049 Municipal Emergency Services 00490553_SNV- Safety Glasses City Fund Account 186.75 186.75 Total Safety & Security Material 186.75 186.75 Small Tools Check 1035 Municipal Emergency Services Invoice-00486187_SNV City Fund Account 421.42 421.42 Total Small Tools 421.42 421.42 Telephone Check 1034 Chief Technologies, LLC Web host and paging services City Fund Account 342.00 342.00 Total Telephone 342.00 342.00 Training & Travel Expenses Check 1032 Michael J. O'Connor Reimbursement for EMT refresher City Fund Account 15.00 15.00 Check 1038 Trinity EMS EMS refresher at Station 51 City Fund Account 297.00 312.00 Total Training & Travel Expenses 312.00 312.00 Uniforms Page 2 of 3

3:46 PM Robbins Hose Company # 1, Inc. 03/27/14 Accrual Basis Profit & Loss Detail February 2014 Type Num Name Memo Clr Split Amount Balance Check 1035 Municipal Emergency Services Invoice-00488315_SNV City Fund Account 1,084.19 1,084.19 Check 1035 Municipal Emergency Services Invoice-00485195_SNV City Fund Account 787.46 1,871.65 Check 1035 Municipal Emergency Services Invoice-00485047_SNV City Fund Account 3,018.67 4,890.32 Check 1043 Signature Stitches Uniforms for Fire Chiel's Assistant City Fund Account 240.90 5,131.22 Check 1049 Municipal Emergency Services 00490989_SNV- boots City Fund Account 320.19 5,451.41 Total Uniforms 5,451.41 5,451.41 Water/Sewer Check 1036 Sharp Water Culligan Invoice-137-1813- Station 1 Tank Exchange City Fund Account 230.00 230.00 Check 1037 Sharp Water Culligan Invoice-490149- Sta 2 DI Tank City Fund Account 125.00 355.00 Check 1037 Sharp Water Culligan Invoice-490107- Sta 2 DI Tank City Fund Account 125.00 480.00 Check 1037 Sharp Water Culligan Invoice-489072- Sta 2 Equip rent City Fund Account 20.00 500.00 Check 1037 Sharp Water Culligan Invoice- 492268- Sta 2 Equip rent City Fund Account 20.00 520.00 Check 1039 City of Dover Utility Acct # 44345-32054 City Fund Account 76.25 596.25 Check 1039 City of Dover Utility Acct # 44341-32050 City Fund Account 11.54 607.79 Check 1046 City of Dover Utility Acct # 44253-31964 City Fund Account 20.58 628.37 Total Water/Sewer 628.37 628.37 Total Expense 17,576.46 17,576.46 Net Ordinary Income -17,576.46 -17,576.46 Net Income -17,576.46 -17,576.46 Page 3 of 3

FY 12-13 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 67,000.00 $ 68,376.17 $ (1,376.17) Building Maintenace Supplies $ 1,650.00 $ 102.35 $ 1,547.65 Contractual Services $ 16,587.00 $ 16,587.00 Electricity $ 51,820.00 $ 26,903.43 $ 24,916.57 Gasoline $ 19,050.00 $ 13,870.69 $ 5,179.31 Heating Expenses- Gas $ 20,000.00 $ 8,476.45 $ 11,523.55 Medical Supplies $ 700.00 $ 700.00 Office Supplies $ 2,500.00 $ 1,188.42 $ 1,311.58 Other Equipment Repairs $ 4,000.00 $ 1,738.87 $ 2,261.13 Program Expenses $ 36,630.00 $ 22,873.04 $ 13,756.96 Radio Repairs $ 2,000.00 $ 1,897.73 $ 102.27 Safety & Security $ 2,150.00 $ 336.40 $ 1,813.60 Small Tools $ 4,800.00 $ 1,400.48 $ 3,399.52 Telephone $ 13,340.00 $ 4,259.59 $ 9,080.41 Training & Travel $ 8,815.00 $ 7,280.50 $ 1,534.50 Uniforms & Firefighting Gear $ 27,100.00 $ 7,633.36 $ 19,466.64 Water/ Sewer $ 3,150.00 $ 2,286.19 $ 863.81 Balance as of: 02/28/14

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Planning, Inspections & Recreation DATE SUBMITTED: April 4, 2014 PREPARED BY: Ann Marie Townshend, Director SUBJECT: The Grande: Planned Neighborhood Design – Senior Citizen Housing Option (PND-SCHO) Concept Plan (General Sketch Plan) REFERENCE: RELATED PROJECTS: MI-03-02 City Council Review of Fountain View PND – SCHO; C-03-08 Planning Commission Review of Fountain View PND – SCHO; C-06-02 Planning Commission Review of Revised DoveView (formerly Fountain View) PND – SCHO; Z-11-03 Rezoning of Subject Property from IO to RG-5; S- 11-12 Planning Commission Review of Site Development Plan for The Grande (formerly DoveView) APPROVALS: N/A EXHIBITS: Sketch Plan for the Grande: Planned Neighborhood Design – Senior Citizen Housing Option Letter dated March 19, 2014 from Doveview Investors, LLC EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIMETABLE: The Planned Neighborhood Design option review process consists of at least two review steps which involve City Council and then the Planning Commission. This is the first of the steps. RECOMMENDED ACTION: The City Council shall determine whether or not the proposed project known as The Grande: Planned Neighborhood Design – Senior Citizen Housing Option is of such a design and type that warrants further review by the Planning Commission. If Council determines that further review is warranted, the project should be referred to the Planning Commission. Staff recommends that City Council forward the plan to the Planning Commission for review. BACKGROUND AND ANALYSIS Previous Applications: The subject site for The Grande is located northwest of the intersection of Saulsbury Road and Forrest Avenue. The property consists of 6.7326± acres of land. Currently there are three 4-story buildings on the site, each with 48 apartment units. It is managed as a 55+ community, although the existing Site Development Plan (S-11-12) does not require that the community be age restricted. This site has been reviewed under a number of development applications during the last decade. Initially, the senior citizen apartments were planned as part of a Planned Neighborhood Design – Senior Citizen Housing Option (PND- SCHO) known as Fountain View. City Council reviewed the sketch plan for this project in February 2003 and forwarded it to the Planning Commission for further review. A Conditional Use Site Plan (C-03-08) was submitted to the Planning Commission to allow for five (5) buildings with a total of 240 units of senior citizen apartments. As the plan evolved, it was reduced to 192 units within four (4) buildings and resubmitted to the Planning Commission for review, still as a PND- SCHO project (C-06-02). This Conditional Use Site Plan was finalized, and Building Permits were issued for the first two buildings. These buildings were abandoned for several years in a state of partial completion, and ultimately were acquired by Sun Bank. Sun Bank applied for a rezoning of the property from IO (Institutional and Office) to RG-5 (General Residence Zone for Mid-Rise Apartments). City Council approved this rezoning request (Z-11-03) in February 2011. The property was subsequently transferred to Doveview Investors, LLC, and they submitted a Site Development Plan (S-11- 12) which allowed for completion of the two partially-complete buildings and construction of a third building. This was not reviewed as a PND-SCHO, and therefore was not required to be age-restricted. The three buildings on the site are now complete, and the property owner wishes to build a fourth building, as it had been previously planned an approved under the Conditional Use Site Plan C-06-02. This requires that the applicant restart the

ACTION FORM for City Council MI-14-06 The Grande: PND-SCHO Page 2 of 3 application process for the PND-SCHO. The first step in this process is submission of a sketch plan to City Council. If referred to the Planning Commission, the applicant will submit a Conditional Use Site Plan for the PND-SCHO project to be reviewed by the Planning Commission. The sketch plan submitted aligns exactly with that which was approved by the Planning Commission as C-06-02. Planned Neighborhood Design: Senior Citizen Housing Option: The applicant is seeking approval under the Planned Neighborhood Design Ordinance for the Senior Citizen Housing Option (see Zoning Ordinance, Article 3, Section 24.1 (b)). The Ordinance sets forth a two or three-step review and approval process. In the first step, the developer shall meet with the City Council and present a general sketch plan. The City Council shall determine whether or not the proposed project is of such a design and type that warrants further review by the Planning Commission. If City Council determines that further review is warranted, then the project shall proceed to the second step which is a more detailed Conditional Use Site Plan review and public hearing process before the Planning Commission. A third review step with the Planning Commission may be required depending on the type, physical size, and complexity of the project application. For this proposed plan, there are only two steps required. This submission to City Council represents the first step in the review process for the The Grande PND-SCHO. The PND: Senior Citizen Housing Option is permitted all zoning classifications (with the exception of the M, IPM and C-4 zoning classifications) as a conditional use. Article 3 §24.1b notes that “preference shall be given to those projects which are within close proximity to public transit services and which are situated within one- quarter (1/4) mile of a grocery store, pharmacy, restaurant, physician offices, senior center or similar convenience service establishment.” The PND: Senior Citizen Housing Option is intended to “…encourage the development of high quality housing opportunities design to accommodate the particular needs of senior citizens” by allowing the Planned Neighborhood Design Option through the Conditional Use process. The PND must present a community design that is in accordance with the goals and policies of the Comprehensive Plan. The sketch plan shall reflect general layout of streets, open space, and housing areas and types. Comprehensive Plan Recommendations The City of Dover 2008 Comprehensive Plan as amended recommends that this property be utilized for Residential High Density development. As described in the Comprehensive Plan, High Density involves a development pattern of eight or more dwelling units (page 147-148). The Grande, under this plan is proposed at a site density of 28.5 dwelling units per acre. The Comprehensive Plan also establishes stated goals for various types of land uses within the City limits. The stated goal for Residential Land Uses is “to develop and maintain an adequate supply of housing of varying type, size, and densities that are aesthetically pleasing and located within neighborhoods designed or redesigned to promote convenience, conservation, and access to the greater community, but which are properly buffered through distance and landscaping from incompatible land uses.” The Comprehensive Plan also acknowledges the fact that the residents aged 65+ is a rapidly growing segment of the population that will require more specialized services (page 23). This trend was also identified in previous Comprehensive Plans and in response, a previous Comprehensive Plan implementation strategy recommended the development of a Zoning Code amendment permitting Senior Citizen housing developments near the community services and transit routes that senior citizens depend upon. As a result, the Planned Neighborhood Design: Senior Citizen Housing Option Ordinance was developed and adopted by City Council on July 14, 1997. Summary Comments The Planning Staff recommends this Concept Plan be forwarded to the Planning Commission for further review and consideration through the Conditional Use process. It is important to note that this report provides a summary of the project and does not represent Site Plan review commentary. A detailed Site Plan review for code compliance and design considerations is performed through the Conditional Use Site Plan Review process for a Planned Neighborhood Design –

ACTION FORM for City Council MI-14-06 The Grande: PND-SCHO Page 3 of 3 Senior Citizen Housing Options. Advisory Comments to Applicant: Should City Council choose to forward this proposal on to the Planning Commission for Conditional Use review, the applicant shall prepare the Conditional Use Site Plan submission in accordance with the requirements set forth in Article 3, Section 24 and Article 10, Section 1 of the City of Dover Zoning Ordinance. The act of forwarding a proposal to the Planning Commission for further review is not intended to represent, nor shall it be construed to mean that the project is approved. The approval authority over Conditional Use applications rests with the Planning Commission.

ACTION FORM PROCEEDING: City Council AGENDA ITEM: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 03/28/14 PREPARED BY: Sharon J. Duca, P.E., Public Works Director / City Engineer SUBJECT: Evaluation of Bids – Generator Maintenance Contract REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: N/A EXPENDITURE REQUIRED: $ 2,496 FY 2014 AMOUNT BUDGETED: $2,500 FY 2014 FUNDING SOURCE (Dept./Page in CIP & Budget): Funding is provided within the operations budget. FY 14 budget includes funds in accounts for Wastewater (412-6900-569.30-31), Water Treatment Plant (412-7600- 576.30-31), Electric Engineering (480-8400-564.20-46) Facilities (110-2500-552.30-31) and Procurement and Inventory (110-2700-571.30-66). TIME TIMETABLE: Notice to Proceed to be issued within 30 days of Council approval. FY 2014 work will occur from April 15, 2014 to June 30, 2014. RECOMMENDED ACTIONS: Staff recommends awarding a three (3) year contract with the option for two (2) one (1) year extensions to Roy’s Electric, Inc. as per the bid submitted in response to ITB #14-0027PW. BACKGROUND AND ANALYSIS The City of Dover currently has seventeen (17) emergency generators that supply emergency power to critical infrastructure. These facilities include the Electric Administration Building, various sanitary sewer pump stations, the Water Treatment Plant, City of Dover Warehouse, water production wells and City Hall. This contract will require the contractor to perform four (4) quarterly preventative maintenance service visits on each generator every year. One (1) of the four (4) visits annually will consist of complete preventative maintenance service at each generator. If it is found that a generator is in need of materials that are above the work outlined in the Invitation to Bid, the price for the repair, including all materials and labor, shall be pre-approved by authorized City of Dover personnel, prior to material being ordered. Historically, the City spends approximately $3,000 annually on additional repairs beyond the preventative maintenance aspect of the contract. The City is not obligated to utilize the winner bidder to perform repairs on generators. Any additional work that is required for the generators shall be in accordance with the most recent City’s Purchasing Policy and Procedures. Bids were solicited and advertised according to City Policy by the City’s Contract and Procurement Manager under ITB #14-0027PW, bids were received from three (6) contractors. Based on the contract documents, the yearly cost from each contractor is as follows:

Year 4 (City Year 5 (City Contractor Location Year 1 Year 2 Year 3 Option) Option) Alban Tractor Baltimore, $14,166.00 $14,591.00 $15,016.00 $15,500.00 $16,000.00 Co., Inc. MD Fidelity Sparks, MD $15,445.00 $15,445.00 $15,445.00 $16,220.00 $16,220.00 Engineering FM Generator Canton, MA $12,975.00 $13,875.00 $13,875.00 $13,875.00 $13,875.00 Power Moorestown, $11,427.00 $11,427.00 $11,427.00 $11,427.00 $11,427.00 Equipment Co. NJ Roy’s Electrical Cheswold, $9,985.00 $9,985.00 $9,985.00 $9,985.00 $9,985.00 Services, Inc. DE White Marsh Dover, DE $31,573.50* $32,628.38* $33,770.37* $34,952.33* $36,175.67* Environmental $32,550.00 $33,637.50 $34,814.81 $36,033.33 $37,294.50 *=White Marsh Environmental claimed Local Vendor Preference, which entitles a 3% reduction on the evaluation of prices, non - italicized costs are the actual bid costs. Roy’s Electrical Services, Inc. submitted all of the contractor’s qualification information. In conclusion, staff recommends awarding a generator maintenance contract to Roy’s Electrical Services, Inc. for the prices outlined above.

City of Dover MAYOR AND COUNCIL 1 DRAFT PROPOSED COUNCIL RESOLUTION NO. 2014-04 2 A RESOLUTION IN SUPPORT OF A DELAWARE LAND AND WATER CONSERVATION 3 TRUST FUND GRANT APPLICATION FOR SCHUTTE PARK IMPROVEMENTS - PHASE I 4 WHEREAS, the City of Dover intends to improve the land additions to Schutte Park that are the result of 5 land dedicated by Stover Homes with the development of Nottingham Meadows, as well as the right-of-way 6 associated with the former alignment of Wyoming Mill Road that will be acquired from the State of 7 Delaware; and 8 WHEREAS, the City intends to request $15,000 from the Delaware Land and Water Conservation Trust 9 Fund (DTF) Grant Program to support completion of an American Land Title Association 10 (ALTA)/American Congress on Surveying and Mapping (ACSM) Land Title Survey and Wetland Services 11 to allow for land planning activities at Schutte Park to support expansion of recreation amenities; and 12 WHEREAS, the City has allocated $34,700 of City funds for the purposes of this land survey, which will 13 support the planning for the park expansion as well as efficient use of the Public Works Operations Area 14 located at the southeast corner of the park; and 15 WHEREAS, the City assigns Ann Marie Townshend, Director of Planning and Community Development, 16 to manage the project and coordinate the DTF Program requirements for reporting and reimbursements; and 17 WHEREAS, the City understands that parkland acquired or improved with DTF funding assistance will 18 remain available to the public for outdoor recreation in perpetuity. 19 NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council support the Delaware Land and 20 Water Conservation Trust Fund (DTF) Grant application. 21 BE IT FURTHER RESOLVED, that the City shall abide by the requirements of the DTF Grant Program 22 for reimbursements and stewardship responsibilities. 23 ADOPTED: * 24 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2014\Draft\Resolution 2014-05.wpd 25 26 CARLETON E. CAREY, SR. DAVID L. BONAR 27 MAYOR COUNCIL PRESIDENT 28 Actions History: 29 April 14, 2014 - Introduced at City Council P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2014-07 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That the City of Dover Code of Ordinances be amended by striking Chapters 51-53 Reserved and inserting 4 Chapter 51-Reserved and Chapter 53-Reserved. 5 BE IT FURTHER ORDAINED: 6 That the Dover Code of Ordinances be amended by creating a new Chapter 52 - Freedom of Information Act 7 Related to Public Records Access, to read as follows: 8 Chapter 52 - Freedom of Information Act Related to Public Records Access 9 Sec. 52-1. Definitions 10 The following words, terms and phrases, when used in this article, shall have the meanings ascribed 11 to them in this section, except where the context clearly indicates a different meaning: 12 City means the City of Dover. 13 FOIA means 29 Del. C. Chapter 100, the State of Delaware Freedom of Information Act. 14 FOIA Coordinator means the City Clerk for the City of Dover or his/her designee. 15 FOIA request or Request means a request to inspect or copy public records pursuant to 16 29 Del. C. §10003. 17 Public record means information of any kind that is owned, made, used, retained, received, 18 produced, composed, drafted, or otherwise compiled or collected by any public body, relating in any way 19 to public business, or in any way of public interest, or in any way related to public purposes, regardless of 20 the physical form or characteristic by which such information is stored, recorded, or reproduced, except 21 those records deemed not public under 29 Del. C. §10002(l). 22 Sec. 52-2. Adoption of Policy Related to Public Records Access. 23 The City Council shall adopt, implement, and promulgate a Freedom of Information Act (FOIA) 24 policy for addressing requests for public records. Except as otherwise provided in this chapter, the City of 25 Dover FOIA policy shall be consistent with the Delaware Freedom of Information Act, Title 29, Chapter 26 100 of the Delaware Code. A copy of the City’s policy shall be maintained in the office of the city clerk. 27 Sec. 52-3. Fees for Responding to FOIA Requests. 28 Fee assessment and payment procedures related to FOIA requests shall be as provided for in Appendix F - 29 Fees and Fines.

Proposed Ordinance #2014-07 Creating Chapter 52 - Freedom of Information Act Related to Public Records Access and Amending Appendix F - Fees and Fines Page 2 30 BE IT FURTHER ORDAINED: 31 That Appendix F - Fees and Fines, be amended by inserting the text indicated in bold, blue, italics, 32 as follows: 33 Chapter 52. Freedom of Information Act Related to Public Records Access 34 Sec. 52-3. Fees for Responding to FOIA Requests. 35 Administrative Fees First 30 minutes No charge of staff time Staff time in Hourly salary plus overhead rate of excess of 30 the lowest paid staff member capable minutes of performing the service. Billed in 15-minute increments. 36 Production Fees Photocopies Fees for Waived printing the first 10 standard- sized black and white or the first 5 color copies (single sided) Standard-sized $0.25 per sheet (each side) (8.5" by 11", 8.5" by 14", or 11" by 17") black and white copies Standard-sized $0.50 per sheet (each side) (8.5" by 11", 8.5" by 14", or 11" by 17") color copies Oversized copies $30.00 per sheet (each side) (larger than 11" by 17") 37 Electronically Files provided No charge generated via PDF (via records email) CD or DVD $2.00 (including case) Other Material cost to generate records Electronic Storage Costs

Proposed Ordinance #2014-07 Creating Chapter 52 - Freedom of Information Act Related to Public Records Access and Amending Appendix F - Fees and Fines Page 3 38 Other Costs Other costs associated with filling the request, such as postage, are the responsibility of the requestor. If the City does not have the resources or 39 equipment to duplicate requested records, the City, at its discretion, may arrange to have records duplicated by an outside contractor. In this instance, the requestor will be liable for payment of these costs. 40 Fee Waivers The FOIA Coordinator or designee shall have the authority to determine if a fee for a FOIA request shall be waived and the following criteria shall be 41 used to render such a decision: 1) The public record is already available in duplicate form (extra copies). 2) The request for public record is made by an individual who is entitled to information under the FOIA and who submits an affidavit, provided by the City upon request, which shall state that the individual is then receiving public assistance or, if not receiving public assistance, stating facts showing inability to pay the cost because of indigence. A person shall be considered indigent if that person’s income level is at or below the federal poverty level, as established by the Bureau of the Census. 3) No written request will be required or charges levied for requests to review specific documents which are required by ordinance to be made available to 42 the public by the City Clerk. 43 Payment Payment of fees related to FOIA requests will be due prior to any related service being performed. Full payment of all final costs incurred must be received prior to the retrieval and release of information. 44 ADOPTED: * 45 SYNOPSIS 46 The Delaware Freedom of Information Act (FOIA) states that all public bodies shall implement and 47 promulgate a policy for addressing requests made under FOIA and that fees charged in responding to 48 requests for public records must adhere to those set forth in the Delaware FOIA, unless otherwise set forth 49 in the Delaware Code or any applicable code of a municipal public body. The proposed ordinance would 50 mandate that the City adopt a FOIA policy and would codify the fees charged by the City in relation to 51 FOIA requests. 52 (SPONSORS: HARE, MCDOWELL) 53 Actions History 54 April 14, 2014 - Scheduled for First Reading at City Council 55 March 24, 2014 - Considered at the Legislative, Finance, and Administration Committee 56 S:\ORDINANCES\2014\DRAFT\Ordinance #2014-07 - New Chapter 52- Freedom of Information Act Related to Public Records Access and Amending Appendix F-1st Rdg.wpd