COUNCIL PACKET

REGULAR COUNCIL MEETING AGENDA DECEMBER 11, 2017 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 30 MINUTES PRIOR TO OFFICIAL MEETING (7:00 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY BISHOP THOMAS HOLSEY PLEDGE OF ALLEGIANCE LED BY COUNCILMAN NEIL AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON-CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF NOVEMBER 27, 2017 2. CERTIFICATE OF RECOGNITION - REAGAN AND PAYTON GARNSEY AND THE BUCKETS OF LOVE FOUNDATION 3. PRESENTATION - BICYCLE FRIENDLY COMMUNITY DESIGNATION 4. PUBLIC HEARING/FINAL ACTION - REQUEST FOR STREET NAME CHANGE - KRISKO CIRCLE (REMAINING SEGMENT OF KRISKO CIRCLE WHICH RUNS IN A WEST-EAST DIRECTION FROM STOVER BOULEVARD JUST EAST OF BAY ROAD) TO ENERGY LANE (PLANNING REFERENCE: MI-17-07)

COUNCIL AGENDA - DECEMBER 11, 2017 PAGE 2 5. PUBLIC HEARING/FINAL READING OF PROPOSED ORDINANCE #2017-13 THE FIRST READING OF THE PROPOSED ORDINANCE WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF OCTOBER 9, 2017. THE ORDINANCE IS AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS AND ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT." A. AMENDING APPENDIX B - ZONING, ARTICLE 3 - DISTRICT REGULATIONS; ARTICLE 5 - SUPPLEMENTARY REGULATIONS; AND ARTICLE 12 - DEFINITIONS (ADULT DAY CARE PROVISIONS) * 6. MONTHLY REPORTS - OCTOBER 2017 A. CITY ASSESSOR’S REPORT B. CITY COUNCIL’S COMMUNITY ENHANCEMENT FUND REPORT C. CITY MANAGER’S REPORT D. CITY PLANNER’S REPORT E. CONTROLLER/TREASURER’S BUDGET REPORT F. FIRE CHIEF’S REPORT G. POLICE CHIEF’S REPORT 7. EVALUATION OF REQUESTS FOR PROPOSALS A. HAZARD RESPONSE SERVICES (STAFF RECOMMENDS AWARDING THE CONTRACT TO BOTH CLEAN VENTURE INC. AND MILLER ENVIRONMENTAL GROUP) B. VANSANT MAJOR OVERHAUL - EG1701 (STAFF RECOMMENDS AWARDING MAJOR OVERHAUL AND INSPECTIONS TO HPI, LLC FOR THE UPCOMING OUTAGE) * 8. REAPPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN - PLANNING COMMISSION - FRED TOLBERT - THIRD DISTRICT - THREE-YEAR TERM TO EXPIRE JUNE 1, 2020 9. FINAL READING - PROPOSED ORDINANCE #2017-14 THE FIRST READING OF THE FOLLOWING PROPOSED ORDINANCE WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF NOVEMBER 13, 2017. DURING THEIR REGULAR MEETING OF NOVEMBER 27, 2017, COUNCIL DEFERRED THE FINAL READING UNTIL DECEMBER 11, 2017. THE ORDINANCE IS AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS OR ON THE CITY'S WEBSITE AT WWW.CITYOFDOVER.COM UNDER "GOVERNMENT." A. AMENDING CHAPTER 30 - CODE OF CONDUCT AND ETHICS COMMISSION, AND APPENDIX F - FEES AND FINES 10. ACTING CITY MANAGER’S ANNOUNCEMENTS 11. COUNCIL MEMBERS’ ANNOUNCEMENTS 12. ADJOURNMENT EXECUTIVE SESSION PURSUANT TO: 29 DEL. C. §10004(B)(2) - PRELIMINARY DISCUSSIONS ON SITE ACQUISITIONS FOR ANY PUBLICLY FUNDED CAPITAL IMPROVEMENTS, OR SALES OR LEASES OF REAL PROPERTY;

COUNCIL AGENDA - DECEMBER 11, 2017 PAGE 3 EXECUTIVE SESSION PURSUANT TO: 29 DEL. C. §10004(B)(4) - STRATEGY SESSIONS, INCLUDING THOSE INVOLVING LEGAL ADVICE OR OPINION FROM AN ATTORNEY-AT-LAW, WITH RESPECT TO COLLECTIVE BARGAINING OR PENDING OR POTENTIAL LITIGATION, BUT ONLY WHEN AN OPEN MEETING WOULD HAVE AN ADVERSE EFFECT ON THE BARGAINING OR LITIGATION POSITION OF THE PUBLIC BODY; 29 DEL. C. §10004(B)(6) - DISCUSSION OF THE CONTENT OF DOCUMENTS, EXCLUDED FROM THE DEFINITION OF "PUBLIC RECORD" IN §10002 OF THIS TITLE WHERE SUCH DISCUSSION MAY DISCLOSE THE CONTENTS OF SUCH DOCUMENTS; 29 DEL. C. §10004(B)(9) - PERSONNEL MATTERS IN WHICH THE NAMES, COMPETENCY AND ABILITIES OF INDIVIDUAL EMPLOYEES ARE DISCUSSED, UNLESS THE EMPLOYEE REQUESTS THAT SUCH A MEETING BE OPEN /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2017\12-11-2017 COUNCIL AGENDA.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on November 27, 2017 at 7:30 p.m. with Councilman Hare presiding in the absence of Council President Slavin. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Polce, and Mr. Lindell. Mr. Cole was absent. Staff members present were Police Chief Mailey, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present (departed at 7:39 p.m.). OPEN FORUM The Open Forum was held at 7:00 p.m., prior to commencement of the Official Council Meeting. Councilman Hare declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. The invocation was given by Bishop Thomas L. Holsey, followed by a moment of silence recognizing the passing of Councilman Cole’s mother and Mr. Curt Raymond, Election Board member. The pledge of allegiance was led by Councilman Sudler. AGENDA ADDITIONS/DELETIONS Mr. Polce requested that item #6-A, Final Reading of Proposed Ordinance #2017-14 Amending Chapter 30 - Code of Conduct and Ethics Commission, and Appendix F - Fees and Fines, be deferred until the meeting of December 11, 2017 due to the absence of one of its sponsors, Mr. Slavin. Mr. Neil moved for approval of the agenda, as amended. The motion was seconded by Mr. Lindell and unanimously carried. Mr. Neil moved for approval of the Consent Agenda, seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF NOVEMBER 13, 2017 The Minutes of the Regular Council Meeting of November 13, 2017 were unanimously approved by motion of Mr. Neil, seconded by Mr. Lewis and bore the written approval of Mayor Christiansen. PRESENTATION - CERTIFICATE OF CONGRATULATIONS - JEANINE KLEIMO The City Clerk read the following Certificate of Congratulations into the record: CERTIFICATE OF CONGRATULATIONS presented to Jeanine Kleimo

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 2 Ms. Jeanine Kleimo has been a tireless activist for affordable housing, an advocate for the homeless, and has given generously of her time, expertise, and leadership to help low-income households and underserved communities in Dover. In 1976, she founded the National Council on Agricultural Life and Labor Research (NCALL) in Dover, which offers affordable housing and community development programs for low-income residents. She served as NCALL’s Executive Director through 1981 and has served on its Board of Directors for 30 years. Ms. Kleimo founded the Dover Interfaith Mission for Housing in 2008 by bringing together religious institutions from across Dover to provide food, shelter, job training, and counseling for homeless men and is currently the Chair of this organization. She also serves as Chair of the Mayor’s Blue Ribbon Task Force on Ending Homelessness and is the architect of its strategic plan. On November 15, 2017, National Philanthropy Day, Ms. Kleimo received the Lifetime Achievement Award from the Association of Fundraising Professionals (AFP), which is presented to honor a unique individual who is universally seen as deserving. The City of Dover offers its sincere congratulations to Ms. Kleimo for receiving this prestigious award in recognition of her dedication and commitment to transforming the lives of many in the City of Dover and its surrounding communities. On behalf of the Mayor, members of Council, and the citizens of the City of Dover, Mayor Christiansen presented the Certificate to Ms. Jeanine Kleimo. Ms. Kleimo stated that it was her honor to serve the City of Dover and that she thought they were making a difference. She advised that, just that day, they learned that they could get lockers to set up for the homeless. Ms. Kleimo advised that, day by day, they were making progress and it was a joy to see the results of that work and to work with the City. Mr. Lewis noted that he had known Ms. Kleimo for many years and he congratulated her whole heartedly. He noted that she was a phenomenal individual and a great advocate for the homeless. Mr. Lewis stated that the award was well deserved. PRESENTATION - RECOGNITION OF SERVICE - COLONEL RICHARD E. SCRAFFORD, RET. - DOVER PUBLIC LIBRARY ADVISORY COMMISSION (MAY 1981 - JUNE 1984) AND HISTORIC DISTRICT COMMISSION (APRIL 1998 - OCTOBER 2017) On behalf of the Mayor and members of Council, Mayor Christiansen presented Colonel Richard E. Scrafford, Ret. with a Dover Cup in recognition of his service on the Dover Public Library Advisory Commission from May 1981 to June 1984 and the Historic District Commission from April 1998 to October 2017. He noted that there were certain people in the community, like Colonel Scrafford, who continue to show up whenever there is a tough job. Mayor Christiansen stated that Colonel Scrafford had served not only this community, but his Country and state for many years and thanked him for his continued service to the City. Colonel Scrafford thanked the Mayor and Council for the recognition and for their patience in continuing with the Historic District Commission, noting that Dover’s history is pretty significant and it is good for them to recognize and retain it. He thanked the members of the Historic District Commission and the Planning Staff, Dawn and Maretta in particular, who translated their English into real English.

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 3 C O U N C I L C O MMIT T E E OF T H E WH O L E RE PO R T - NOVEMBER 14, 2017 The Council Committee of the Whole met on November 14, 2017 at 6:00 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Polce, Mr. Hare, and Mr. Lindell. Mr. Lewis was absent. Mayor Christiansen was also present (departed at 6:33 p.m. and returned at 6:34 p.m.). Civilian members present for their Committee meetings were Mr. Caldwell and Dr. Warfield (Parks, Recreation, and Community Enhancement), and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). The Committee amended the agenda to change the order of the committees, as follows: Legislative, Finance, and Administration Committee; Parks, Recreation, and Community Enhancement Committee; and Utility Committee. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Hare presiding. Discussion - Development of Procedures/Policies for Council Community Enhancement Fund Expenditures Mr. Lindell stated that he had requested the discussion of this matter because he had received concerns from several constituents over approximately the past two (2) months regarding the use of community enhancement funds. He stated that some people who had talked to him felt that it is the people’s money and did not think there should be big checks and things like that when it comes to donating money. Referring to checks and balances in regard to the use of the community enhancement funds, Mr. Lindell stated that Mrs. Donna Mitchell, Acting City Manager, has had a standard that she has been using; however, he explained that he is interested in drafting set rules that will apply to Council. He noted that he had not spent any of his community enhancement funds because he wants to make sure that there are set guidelines for each member and that they are consistent. Mr. Lindell noted that his common sense may be different than someone else’s common sense; however, he thought that members need to maintain some consistency and be proactive in regard to setting some type of policy. He stated that he was willing to draft a policy, noting that he would be laid up for the next few weeks and would have plenty of time to work on it. Mr. Lindell explained that he wanted to solicit some discussion as far as ideas or anything that should be included. Mr. Slavin thanked Mr. Lindell for agreeing to take this on. As a matter of context, he reminded members that these funds were created to provide Council the ability to spend within the districts in which they live for improvements, for example, to a park, roadway, etc. Mr. Slavin noted that when members opened this up, they knew that they were going to have to see how it went, and he thought that they now knew

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 4 and should probably develop some procedures in regard to what is and is not acceptable. He stated that he did not think that anything had been out of bounds to date but that it is better to be proactive. Mr. Slavin reminded members that part of this was driven by a complaint from various members of Council who felt that the budget process was the last moment for the next 364 days where they could direct projects within their districts, and this was a way of giving them a toe hold to help things out. He noted that a good example would be speed enforcement in neighborhoods and the need for a detection sign, explaining that these funds would provide members with the ability to contribute along with a legislator and other City funds to make sure that this happens. Mr. Anderson stated that he agreed with Mr. Slavin that the funds have been spent well and there have not been any abuses; however, he also agreed with Mr. Lindell that there are no guidelines in writing, and it was the intention of members to develop those. Mr. Anderson indicated that a good place to start would be to determine what the understood procedures and guidelines are that members and staff have been operating under, as Mrs. Mitchell and Mrs. Traci McDowell, City Clerk, see them. Responding, Mrs. Mitchell explained that, for the most part, she has been requiring a receipt for reimbursement, where possible, when the request is not a straight donation. For example, she stated that the Fire Department was buying equipment and asked to have money contributed toward that equipment and a receipt was requested for the purchase of the equipment and the City then reimbursed them. Mrs. Mitchell stated that some requests have also been for partial contributions that have not covered 100% of the cost of a purchase. She stated that she thought that Mr. Slavin’s example regarding speed enforcement signs in the neighborhoods and asking a legislator to help with community transportation funding (CTF) would be a terrific example of what Council’s community enhancement funds would go toward. Mrs. Mitchell reiterated that the policy has been to try to follow a reimbursement, explaining that the City requests other organizations it helps to provide receipts as well. She indicated that the City’s Community Development Block Grant (CDBG) funds are all predicated on providing the accounting records to show that they spent the money to give them the reimbursement, noting that some of these funds are allocated to the Interfaith Mission for Housing. Mrs. Mitchell explained that since this was the way CDBG funds are handled, she was trying to handle the community enhancement funds the same way; however, not everything falls under that, for example, straight donations, like when Mr. Sudler had the park event. She stated her understanding that the funds are supposed to be for community organizations or helping in a member’s district, and that is what she has tried to follow. Mr. Anderson noted that different community organizations often provide a lot of help to organizations within the City. He indicated that it is important for members to know the community organizations, explaining that the YMCA had sponsored an organization that was based in the Fourth District when there was not a facility large

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 5 enough to hold their event, and although the YMCA is only about 1,000 feet outside the District, it is within the City and the people who participated were from the Fourth District. Mr. Sudler stated that his concern is the restriction of limiting the discretionary funds to one (1) district, noting that when he first became a councilperson, Mayor Christiansen advised him that “We all serve the City of Dover. It doesn't matter what district we represent. We all represent the City of Dover.” Mr. Sudler stated that he believed that there does need be guidelines; however, he would like to see that if a councilperson wants to spend discretionary funds in the guidelines of the usage or ordinance for the City of Dover, it would be okay to assist someone else in another District with a project. He explained that he does not want to see a restriction to only one (1) district. In response to Mr. Sudler, Mrs. Mitchell stated her recollection that in the motion that was made for these discretionary funds, the intent was for each Council member to be able to use that money for their District, so that was the guideline being followed. She indicated that Mr. Sudler raised a good point regarding use of the funds by district or City-wide, and noted that some of the community organizations cross over from the City to the County. Mrs. Mitchell stated that she thought this was something that Mr. Lindell may be able to address in what he had volunteered to do. Mayor Christiansen stated that he concurred with the intent of Mr. Lindell’s efforts to formulate policies that are site specific to these funds; however, he also agreed with Mr. Sudler’s thoughts and suggested that it may be something for members to consider. He noted that there are many worthy causes throughout the entire City that may be beneficial to some funding from any or all of the members of Council. Mr. Lindell asked, for clarification, if Mr. Sudler was fine with spending money within City limits, not necessarily District bound. Responding, Mr. Sudler stated that he would be in agreement with that, as long as it is in the City limits. Mrs. Mitchell noted that she did not know whether the girl scout troop that was giving out bags earlier this year was from within the City or not. She did not necessarily think that community organizations have to be in City limits, but explained that if that is something that needs to be cleared up, this was the time for clarification. Mr. Slavin stated that he concurred with Mr. Sudler, noting that he thought that the districts themselves are kind of artificial boundaries for this purpose. He explained that they are good boundaries for election purposes but once members get on as a council, it is helpful to look across the Council districts and help others out. Mr. Anderson noted that he agreed with Mr. Slavin and, referring to Mrs. Mitchell’s comment, he stated that he also wanted to make sure that it was clear that it is about services for the people in the City, not necessarily organizations that are in the City. He explained, for instance, that one (1) of the major service points for The People’s

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 6 Place is in the City; however, their checks are sent to Milford. Mr. Anderson stated that he wanted to make sure that it is clear that the purpose matters and who they are trying to serve. Mr. Lindell asked, for clarification, if Mr. Anderson was saying that the funds are to be used within City limits and as long as there is a demonstrable ability that the citizens of Dover are benefitting, the organization may be outside of City limits. Mr. Anderson responded that the project should benefit the people in the City. Mr. Neil stated that he is kind of stingy with this money because it is the taxpayers’ money and he is not going to be lavish with anybody. He advised that he did make a contribution to the organization within the Dover Air Force Base for the open house because he thought that was seed money to help people come here and have it grow. Mr. Neil stated that he had also donated money from this source to a scholarship program, in the amount of $100. He explained that he does not think that he has to spend all of that money simply because it is there, noting that he did not spend it all last year. Mr. Neil asked members to keep that in mind. He stated that it is not members’ money, noting that they are using it to enhance something or somebody that is going to be beneficial for the City or to protect a group of people, etc. Mr. Anderson asked Mrs. Traci McDowell, City Clerk, what the current procedures are for accessing the money. Responding, Mrs. McDowell advised that currently City Clerk’s Office staff looks for written documentation that members, in fact, do want to donate or contribute to a cause or event. She stated that the City likes to get the receipts in advance; however, there are situations where organizations do not have the funds in advance to make a purchase. For example, she explained that the Dover High ROTC did not have the funds in advance, so the City processed the payment before they made the purchase. Mr. Anderson indicated that this information would make it easier when drafting the procedure. The Committee recommended that Council authorize Mr. Lindell to prepare a first draft of the Committee’s ideas for approval during a future meeting of the Council Committee of the Whole/Legislative, Finance, and Administration Committee. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Sudler presiding. Landbanks (Sue Harris) Ms. Sue Harris, 241 Pine Street, reviewed a presentation entitled “Land Banking...What, Who, Why and How”. She also provided an article, entitled “What

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 7 is a Land Bank” by Dan Kildee, Co-Founder and President, and Amy Hovey, Co-Founder and Senior Vice-President, Center for Community Progress, and an Ordinance to authorize the execution of the Memorandum of Understanding and Annual Funding Agreement between the City of Wilmington and the Wilmington Neighborhood Conservancy Land Bank. Mr. Slavin expressed appreciation to Ms. Harris for the time and effort she had put into this matter. He stated that when any issue comes forward, he asks himself three (3) questions: 1) “What is the problem we are trying to solve?”, 2) “How is that problem being addressed now?”, and 3) “What other entities are addressing the problem and why is this better?”. Mr. Slavin asked Ms. Harris to address these questions. Responding, Ms. Harris indicated that the problem is a lack of affordable housing opportunities. She advised that subsidized housing is great; however, it is lacking and housing is needed that people can afford. Ms. Harris indicated that being able to come up with affordable housing would get rid of blight, which is not helping taxes or neighborhoods. She indicated that land banks could help turn properties around to become something very useful. Mr. Slavin asked how the problem is being addressed now, noting that it seemed that there were four (4) or five (5) entities addressing it. Responding, Ms. Harris stated that everyone is doing the best that they can; however, efforts are hit and miss, scattered, and random, and coordination is needed. She advised that there is a need to go outside of the box, not looking at what has always worked but using new ideas and looking at things in a new way. Ms. Harris suggested such options as turning properties back into group housing, shared living situations, and micro-apartments. She stated that there used to be lots of opportunities for single dwelling units and expressed the need to go back to this since there is a real need for individual housing. Ms. Harris indicated that home ownership is being addressed in the area through Restoring Central Dover, etc.; however, a path to rental and affordable housing is missing in the plan. She noted that actionable steps are needed and she thought that land banking would be one (1) of those steps. Mr. Slavin asked how the land bank alternative would be better and if it would be a replacement for other approaches, a coordination function, an additional approach, or a hybrid with the other programs. In response, Ms. Harris stated that she thought it would be all of these alternatives, noting that right now it is not being addressed. She indicated that there are a lot of properties at a standstill that no one knows what to do with and that zombie properties are tangled up in courts, probates, etc. Ms. Harris expressed the need to look at all the different angles. Mr. Polce stated that this topic is of particular interest to him and indicated that he is always looking at economic vitality in Delaware communities. He advised that he remembered that Senator Townsend had created the initial statewide legislation with $6M - $10M enabling language, and noted that, unfortunately, this $6M - $10M enabling language would probably not be coming anytime soon with the fiscal climate of the State. Mr. Polce indicated that his colleagues in Wilmington had made

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 8 him aware of the $2.125M initial investment from the City of Wilmington. He noted that approximately $325,000 of that was consulting, so there was some reduction in that cost; nonetheless, it was a pretty hefty price tag. Mr. Polce expressed appreciation to Ms. Harris for bringing land banks to members’ attention, stating that this would allow for conversation on how they can be creative in thinking about increasing the housing inventory and looking at potential ways to make housing affordable. Mr. Polce advised that his major concern was the price tag and cost of the initial investment. Mr. Polce indicated that there are numerous grants available from the Department of Housing and Urban Development (HUD); however, he noted that little movement had been seen from HUD and more than $1B had been cut from the federal government’s budget under the current administration. He stated that he did not want to be pessimistic and wanted the conversation to go further. Mr. Polce indicated that he was looking forward to the conversation regarding the next item on the agenda, Plan for Housing Alternatives, and discussing how the less fortunate are treated and how to increase housing stock for individuals who are below the poverty line. He stated that there are ways to utilize community block grants from the Centers for Disease Control and Prevention (CDC) in more creative ways and expressed the need to talk about access to behavioral health services in the brain health arena and a litany of approaches. Mr. Polce asked if the City was positioned strategically for the initial up-front investment that it would have to undergo. Responding, Ms. Harris indicated that there had already been a lot of research, foundation, and private funding apart from the government. She noted that a lot of people are interested in this and funding would not all necessarily come back on the shoulders of the City. Mr. Anderson asked if Ms. Harris had looked at other opportunities, such as evaluating a partnership with the County, community reinvestment funds, or other types of funding. Responding, Ms. Harris indicated that an entity that is created would certainly be able to look at these types of funding. She stated that she wants to present this matter to the County. Ms. Harris explained that the City and County are two (2) separate governmental foreclosing units, and the County is not supposed to encroach on City property matters; however, there can be agreements. Ms. Harris stated that the City and the County have all kinds of things happening with properties; however, she had not looked for that type of funding. She explained that she had applied for other types of funding; however, her organization is very new, and funding sources look at those without a background as if they have six (6) heads. Ms. Harris indicated that Port Hope, Inc. did not have any chance of getting the funding that Mr. Anderson suggested; however, there would be some credibility behind an organization that was doing something like creating entities. In response to Mr. Anderson, Ms. Harris stated that funding is being lost to other areas of the State because there are not mechanisms in place here to accept money. Mr. Anderson noted that the First State Community Action Agency opened an office

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 9 here because all of the funding was going upstate, and this created another mechanism to obtain funding. Mr. Neil advised that, as a veteran who had appeared at many Habitat for Humanity homes, he liked their system because somebody has to pay for a home. He indicated that, in essence, the City is doing what Ms. Harris had said, noting that Dover’s existing approach is to combine with the National Council on Agricultural Life and Labor Research (NCALL) in trying to get derelict homes turned over to the City for back taxes. Mr. Neil stated that if land banking is viable, he would be in favor of it because Ms. Harris was right that there is not enough housing. He stated that the City deserves applause because it has done and will continue to do a terrific job combining with NCALL to make sure the people are there, and with Habitat for Humanity to make sure there is a lot of sweat equity going into the process. Mr. Neil thanked Ms. Harris for bringing forward the idea of land banking, noting that he thought it has merit; however, he questioned whether it can be incorporated into what the City is already doing, which are a lot of the same things. Ms. Harris stated that she agreed, noting that she had worked on at least four (4) of the houses downtown and is always part of the Habitat for Humanity crew. She explained that not all homes go to home ownership and there is a population whose only hopes for their future will be rentals. Ms. Harris expressed her hope that the same kind of rehab could be done to upgrade rental property. Mr. Polce advised that Syracuse has an interesting model with a robust land bank and requires roughly 50% of their stock inventory to be rental properties specifically micro-targeting those who are below the poverty line. He noted that 50% of their stock looks at first time home ownership, and they work in continuity with HUD on a lot of first-time home buying programs. Mr. Polce indicated that the status of HUD in a few months is unknown and expressed his hope that those programs and incentives will still be there for first-time home buyers. In response to Mr. Sudler, Ms. Harris advised that she is not a member of the Mayor’s Blue Ribbon Task Force to End Homelessness but attends all of their meetings. Mr. Sudler asked if Ms. Harris had thought about getting on the Task Force’s agenda to propose partnering for this project. Responding, Ms. Harris indicated that she would like to present the idea of land banking to them, which could possibly be a piece of the entity that they are going to create or part of what they are doing. Ms. Harris noted that she does not have anything with which to partner and was just presenting the idea in hopes that it could be created. She advised that Port Hope would certainly be a part of this and noted that her organization is early in its creation. Mr. Hare asked whether they were looking at something like what Habitat for Humanity and NCALL are doing to create affordable housing or at creating housing for the homeless. In response, Ms. Harris advised that the bottom line is affordable

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 10 housing. She noted that Habitat does affordable housing for home ownership, but something beyond that is needed and her organization is looking at rentals. Mr. Hare noted that he had been hearing much about the homeless, and Ms. Harris stated that homeless individuals are only missing a home and wraparound services. Mr. Hare indicated that, in discussing affordable housing for the homeless, nothing is affordable if someone is not working. Responding, Ms. Harris indicated that this is a misnomer because very few people do not have some form of income if they are getting the services that they should. She explained that people are either disabled, and will get a disability check, or not disabled, and can work a little and create a little income. Ms. Harris stated that if they are too mentally or physically disabled to work, the government offers a safety net. She noted that many people who are left out in the streets appear to have no funds coming in because they have gotten into such a deep well that it is hard to get back into the stream of doctor appointments and meetings with social workers to get the food stamp cards or services they need. Ms. Harris advised that it is sometimes a lot easier for the homeless to stay where they are. Ms. Harris advised that there are very few people who do not have an opportunity for at least a small amount of income and almost everyone can get at least a $700 monthly minimum disability or Social Security check, and it is impossible to live on this amount in the City of Dover or anywhere. She indicated that those who are not disabled can work and straighten up. Ms. Harris noted that there will always be those who cannot be helped and have chosen not to be a part of society, but many more can be helped. She explained that someone who has a place that costs $300 per month and receives a food stamp card can easily live on their own in a community and support themselves. Ms. Harris advised that this would not be a burden on the City, would be totally self-supporting, and would give these individuals a little self-esteem. She reiterated that, in Port Hope’s view, almost everyone has an opportunity to have some income if they are given the services and help that they need. Mr. Hare stated that he had spoken with two (2) unemployed individuals at an event where employers were present and offered to get them jobs where they would make $10 per hour and receive a meal every day. He advised that when he told them the job was at a fast food place, they indicated that this was beneath them and they would not work there. Mr. Hare noted that these were the same people that members see in the Council Chambers all the time. In response to Mr. Hare, Ms. Harris advised that you can fix a lot of things but you cannot fix stupid, and it was a shame that those who are seen all the time had become the face of the homeless. She informed members that there are quiet individuals who stay in their tents, come to the Hopes and Dreams Peer Resource Center in the daytime, and look for help at the Dover Interfaith Mission for Housing, and they are not seen so much. Ms. Harris advised that she wished members would get to know a lot more of the homeless people out there, noting that her organization would be happy to take members out there one day. Mr. Hare stated that he had gotten to know

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 11 quite a few homeless individuals. Ms. Harris indicated that she was afraid he had gotten to know the ones that had given him the wrong idea, and there were a lot more out there who are good rather than bad. Ms. Harris stated that something had been mentioned about Port Hope becoming a partner; however, she explained that nobody could do anything until the City creates the ordinance, law, and resolution regarding land banking. Mr. Anderson stated that the City had more than 450 vacant houses and easily qualified when this legislation passed. He noted that there had been a lot of private and public efforts and asked if the City’s vacancy rates qualify for the 3% cutoff. Responding, Mr. David Hugg, Acting Director of Planning and Community Development, stated that, to the best of his knowledge, the City’s vacancy rates, etc., are all such that the City would qualify. He advised that the vacancy rate is substantially above 3% and is more like 15%. Mr. Hugg reminded members that, in essence, the City has a land bank organization in action in Dover called the Downtown Dover Partnership (DDP), which, by its charter, is a 501(c)(3) with the authority to buy and transfer land to do those kinds of things. He noted that the DDP’s focus is not as broad as what members were discussing; however, they had been a participant in some of the activities of Habitat, NCALL, and Milford Housing. Mr. Hugg stated that the DDP is a quasi-City organization that does not really operate under the City’s name. Mr. Anderson stated that, from his experience, the DDP is approximately 95% focused on the business side. Responding, Mr. Hugg advised that the DDP is focused primarily on commercial and other non-residential projects, which he thought may be part of its stated mission. He noted that the DDP had been involved in some housing-related projects and its Board would have to decide whether or not this entity would be appropriate for the City’s charge. Mr. Hugg stated that the Town of Smyrna has a redevelopment authority that was set up under earlier State legislation that has the same kinds of powers and has invested in mixed residential/commercial projects. He indicated that this had not been an easy road and they probably do not qualify in the sense of the land bank discussion. Responding to Mr. Anderson, Mr. Hugg advised that the initial funding for Smyrna’s redevelopment corporation was obtained by transferring the fines and penalties from the vacant building ordinance to the redevelopment authority. He stated that this was the funding mechanism that allowed them to create a revolving loan fund, and a $300,000 grant from the United States Department of Agriculture (USDA) bankrolled some of their activities. Mr. Hugg indicated that the thinking was that fees and fines collected for a vacant building probably ought to be put toward removing that vacant building, with the idea that someday the fund would go to $0. Mr. Sudler stated that, as a housing rental professional, the only way he realistically saw someone being able to afford a $300 rental cost would be to rent a room that has access to a common kitchen and bathroom area. He advised that, looking at the HUD

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 12 regulations, he thought that the amount for a one-bedroom unit would be at least $850 with full utilities and as high as $787 with partial utilities. Mr. Sudler stated that, from what he had seen, partial disability checks are approximately $700 to $800 and full disability from $900 to a maximum of $1,000. He noted that he did not know of any rental housing assistance program in the City, other than HUD public housing, where someone would pay $200 or $300, apart from federal or State programs. Mr. Sudler advised that he did not think any renter could afford to allow someone to stay in a one-bedroom apartment, house, or trailer for $300. He indicated that a key issue was how to provide adequate housing for the homeless at a cost they can afford and suggested that Ms. Harris may want to try to address this moving forward. Mr. Slavin stated that, as a member of the DDP speaking on his own behalf, he did not think the DDP is a good fit and would much rather see a separate entity created. He noted that the DDP’s focus is in a particular geographic area of the City and members had heard that there was a need to have a spread of properties across the City. Mr. Slavin advised that this matter is not the DDP’s concern, noting that the DDP had not brought it to members, who would have to convince the DDP that this is now part of their mission. Mr. Hugg indicated that he agreed and had mainly offered the DDP as an example of an organization in the City. Mr. Slavin stated that the structure of how the DDP operates is on the books; therefore, it would not take reinventing the wheel. Mr. Slavin moved to recommend that the City Clerk prepare: 1) a packet of research materials, including existing ordinances for the DDP and other local governments, and distribute it to all members of Council as background, and 2) a draft ordinance based on that research for discussion at the February meeting of the Council Committee of the Whole/Parks, Recreation, Community Enhancement Committee. The motion was seconded by Mr. Anderson. In response to Mr. Hugg, Mr. Slavin clarified that the research materials and draft ordinance would be prepared by Mr. Hugg. Responding to Mr. Sudler, Mr. Slavin stated that the objective of the ordinance would be to create a land bank. Mr. Hugg noted that it would be enabling legislation. Mr. Hare stated his understanding that the motion was to bring back a first draft proposal for review. Mr. Slavin stated that the proposal would go to the Committee first and noted that he would make a second motion regarding funding. Mr. Hare indicated that he would like to have the particulars and to find out how a land bank would be funded and whether the City would have to hire an executive director. The Committee recommended that Mr. Hugg prepare: 1) a packet of research materials, including existing ordinances for the DDP and other local governments,

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 13 and distribute it to all members of Council as background, and 2) a draft ordinance creating a land bank, based on that research, for discussion at the February meeting of the Council Committee of the Whole/Parks, Recreation, and Community Enhancement Committee. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). The Committee recommended that, as part of the FY 19 budget discussions, Mr. Hugg and Mrs. Donna Mitchell, Acting City Manager, identify possible funding mechanisms that are in place in other local governments that could help to fund the land bank initiative. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). Plan for Housing Alternatives (Victory Church) Pastor Robert Appling, 2465 Sharon Hill Road, representative of Victory Church, advised that they had come to Council meetings for over a year and a half with anywhere from 20 to 50 homeless individuals and had worked with the homeless with great results. He explained that some of the homeless are in jobs, some in homes, and some are self-sufficient. Pastor Appling indicated that many of the homeless are also drunks and drug addicts who just do not care and this distinction must be made. He explained that, to facilitate what Victory Church has been doing, he met with Mayor Christiansen, who introduced him to Mr. David Hugg, Acting Director of Planning and Community Development; several members of the City’s inspections team; and the Fire Marshal. Pastor Appling advised that Victory Church made a $550,000 bid on a property on Loockerman Street with empty buildings, met with a committee from Dover, and were finally turned down on that project. Pastor Appling stated that most of the homeless that Victory Church worked with when outside the City were from the City, and Victory Church sold their church and moved into the City. He indicated that they were currently partnering with People’s Church on Bradford Street, and were preparing to hold their third service there the following Sunday. Pastor Appling advised that Victory Church is trying to get a central location to do more to help the homeless, as they had been discussing each week when they attended City Council meetings. He indicated that Victory Church’s suggestion for helping the homeless is something like group homes. Pastor Appling noted that they have been asking for empty, abandoned property to remodel and fix, but not like Habitat for Humanity’s approach where property is sold to a single family. He stated that they are talking about rehabilitating a property for five (5) to eight (8) people, with a manager on the property to see to it that things run properly. Mr. Mark Harmon, 731 West Division Street, Lead Pastor, Victory Church, stated that Victory Church’s mind-set is to try to collaborate with the City, as opposed to working against the City, which works better for everybody in the community. He

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 14 advised that they had come up with an idea to use homes downtown that are dilapidated or do not have residents any longer for a group home. Pastor Harmon stated that, as Mr. Sudler had indicated during discussion of the previous agenda item, Landbanks, it is almost impossible to find any house to occupy in the range of $300 or $400. He noted that in a group home, three (3) or four (4) different people could pay for the property so that it would still be able to make money and be run efficiently. Pastor Harmon explained that he had learned that it is not always the case that housing through the Dover Housing Authority or Delaware State Housing Authority is cheaper because someone still has to pay the rent, and if someone is paying $300 this means that the government is paying whatever else is left. He advised that a group home would, in their minds, be true affordable housing paid for by those who are inside the units. Pastor Harmon stated that this makes more sense to him than a situation where people are not able to pay rent on their own and the government, City, or County has to put in funds. Pastor Harmon noted that Mr. Hare had previously stated that a lot of homeless people do not work; however, he advised that this is a misconception and a lot of them do have jobs and income but have situations that are sometimes mind-boggling. He explained, for instance, that a young man with mental issues works for them and is retired from the military. Pastor Harmon indicated that this individual does not stay at his own house because he does not want to bring more damage to his wife and children and feels that they are safer without him in the home. He advised that the family receives this individual’s military retirement check and is able to take care of their house. Mr. Harmon noted that this may not make sense to some, but it makes every bit of sense to this man. He advised members that there are situations that go beyond their logic and thinking, explaining that homelessness is not always the result of an individual not having money or other things but because they are struggling with a lot of issues. Mr. Harmon advised that the Mayor had already taken on the challenge of homelessness for a lot of the military and retired individuals, and the Mayor probably understands that there are a lot of situations that go beyond what people may think. Pastor Harmon stated that there is money available for homeless ex-military men and women and homes that can be purchased through these types of funding. He indicated that there are also ways to collaborate between all of the different homeless shelters and coalitions in the area, and collaboration would work well because the government does not give a lot of money to individuals anymore. He explained that collaboration would allow for the money to be spread out, and a lesser amount could be used while still getting the job done. Pastor Harmon stated that their proposal would be for Victory Church to have some of the buildings downtown that may not be used and refurbish them to be used by some of the homeless people. He explained that the homeless would be paying for these buildings while renting there. Mr. Slavin, noting that Victory Church had identified vacant buildings, asked whom the buildings were owned by and how the Church proposed to get ownership or permission to use them in this way. Responding, Mr. Harmon advised that there are

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 15 buildings downtown that were owned by different landlords who lost them, noting that the City had seized some of them. He indicated that they are unsure who owns them and that they could not give specific names, except for a few. Mr. Slavin asked if Pastor Harmon was talking about eminent domain and asking the City to come in, take over a property, and give it to them. In response, Pastor Harmon stated that he was not and was talking about homes that are already abandoned and no longer in someone’s possession. Mr. Slavin indicated that he understood the solution they were suggesting and that it economically fits a need for those who cannot afford housing. He explained that the House of Pride, a social service agency on New Street, had run places where people could rent a room and have a shared common area. Mr. Slavin noted that the City received many complaints that this housing was not managed well and asked how the proposed group housing would be different. He indicated that he knows it would be different because he knows who Pastor Harmon and Pastor Appling are; however, he thought they needed to answer that question and be prepared to answer it over and over again. Responding to Mr. Slavin, Pastor Harmon noted that he had managed homeless buildings for more than 17 years with some of the hardest of populations. He explained that most of them were kids who aged out of foster care, and this involved trying to prevent them from being on drugs, being thieves, and some of the issues that follow foster care children at times. Pastor Harmon indicated that Victory Church’s project would be run differently due to the fact that there is experience and people who understand making sure that the community is first. He stated that they were not going to try to create a cash cow, as some people say or had said in the past, noting that it is ridiculous for anybody who gets into this line of work to have that type of focus. Pastor Harmon stated the need, if they are going to proceed, to do it together with the ordinances of the City, as well as their own morals. Mr. Sudler stated his belief that Connections Community Support Programs, Inc. has a home on Bertrand Avenue where at least four (4) to five (5) individuals live. He indicated that he was unsure if they rent rooms or are placed there individually under one (1) umbrella. Mr. Sudler asked if Victory Church had looked at the Connections model and if this might assist them in adhering to the ordinance or changing their objective to fit in with the ordinance without complexity. In response, Pastor Harmon advised that he had recently met with Mr. Darius Brown, who he stated is the director of housing for Connections from Wilmington. Mr. Harmon indicated that he had a chance to go through the houses, some of which are bigger than normal. He explained that the houses have bedrooms and the residents are able to have televisions, beds, and couches in their rooms. Mr. Harmon noted that they have people there 24 hours per day, which he thought was wise because it is desired to make sure that a house is maintained properly and there is no type of violence or anything like that going on in the house, and to get rid of quarrels quickly. He explained that Connections is one (1) of the groups he had been talking about

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 16 collaborating with because they have a lot of money for housing. Pastor Harmon indicated that Connections does not have enough housing in Kent County and is trying to get housing and collaborate to help with funding. He stated that Connections understands that there is a homeless situation here and, because most of their clients are homeless, they have been focused on housing in this area. Mr. Anderson thanked Pastor Harmon and Pastor Appling for coming and their efforts in the community. He advised that he would like to support what they are doing and requested that they look at some of the lessons of the past. Mr. Anderson stated that there are several small group homes that work well most of the time and people do not know that they exist. He indicated that the numbers that Victory Church was discussing seemed reasonable and cautioned them not to push the numbers to expand. Mr. Anderson explained that problems have existed when people try to get 10, 15, or 20 people into a place, which causes real disruptions in the neighborhood. He noted that, in his opinion, part of what caused what used to be a vibrant community in the area of Queen Street, Governors Avenue, and New Street to go downhill was converting these houses to micro-apartments with a dozen people in places that were built originally for one (1) large family. Mr. Anderson stated that the model that Victory Church was speaking of would work and is very necessary, and he supported it. He noted that he wanted it to be on record that he wanted to be cautionary. Mr. Anderson advised that he thought the City’s limit of five (5) unrelated people is something that should not be tinkered with because he thought that exceeding it had brought problems not only in the neighborhood but also with safety, as was evidenced in some fires where people had problems escaping. Mr. Polce stated that this topic was of particular interest to him, especially looking at national and regional statistics indicating that roughly 73% of the homeless population is comorbid, meaning that they have classic behavioral health diagnoses coupled with substance use disorder and potentially opioid use disorder. He indicated that, as an individual who has a personal interest in brain health and substance use disorder, it is really important to have this conversation. Mr. Polce stated that he would welcome Pastor Harmon and Pastor Appling at the Delaware Center of Health Innovation (DCHI) Behavioral Health Subcommittee for the Dover/Smyrna Healthy Neighborhoods, which is a statewide entity that Mr. Polce currently chairs. He explained that DCHI has three (3) Healthy Neighborhoods, including one (1) in Wilmington and Claymont, one (1) in Smyrna and Dover, and one (1) in the Seaford area. Mr. Polce indicated that he chairs the subcommittee that looks specifically at behavioral health, noting that more often than not they talk about homelessness and the housing stock issue. He stated that the next meeting was scheduled for December 4, 2017 from 2:00 to 4:00 p.m. and invited them to attend, noting that he would follow up via email. Mr. Polce asked if Victory Church would ideally like to adopt a model that is similar to Oxford Homes, if their efforts were not specific to individuals with substance use disorder and behavioral health, or if they would be truly just a safe gap for homelessness. Responding, Pastor Harmon stated that they want to put in a model

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 17 that is like Oxford Homes, since the reason for the epidemic is that people who were mentally disabled were put out of mental homes because these homes were keeping people too long. He explained that people who could have returned to their homes or the community with medication were being kept by hospitals for 30 or 40 years. Pastor Harmon indicated that these individuals were put out of hospitals and there were then many homeless people on the street. He noted that a lot of the homeless are not where they are simply because they decided one day to quit their jobs but because they have mental issues. Pastor Harmon stated that he did not believe that you can have a homeless shelter without having someone there who is giving some type of help for mental conditions. Mr. Polce concurred with Pastor Harmon and stated that, with this clarification, the conversation is very timely because this currently an issue statewide. He indicated that he would like to connect Victory Church with Mr. Jim Martin, a certified peer recovery and resilience individual that Mr. Polce works with on a daily basis. He explained that Mr. Martin runs a number of these types of facilities modeled after Oxford and is primarily in Georgetown. Mr. Polce noted that the City is not unique in dealing with exponential volumes of individuals who are going through some form of trauma leading to substance use disorder, specifically heroin use disorder, and determining how to combat it from a community health population perspective. He indicated that a number of communities statewide had asked, "How do we ensure that there’s a balance? That these individuals who are vulnerable are receiving critical services and a shelter adopted by a home first model, but also striking the balance with the local community?" Mr. Polce noted that there is nothing more fearful in communities than change and there could be an uprising if an Oxford House is put in certain communities, and he stated the need to realize this and strike a proper balance. He advised that members would see legislation coming out of the General Assembly regarding Oxford Homes and sober living communities that will require them to be credentialed and accredited by the Community Healthcare Association. He explained that this is a national organization and entity that accredits these types of facilities to ensure that a proper balance is struck. Mr. Polce expressed appreciation for Mr. Anderson’s comments, stating that Mr. Anderson was very thoughtful when he stated that there has to be a proper balance in making sure that there is a right fit. He indicated that he was more than willing to help in Victory Church’s endeavor as much or as little as they want, noting that he is able to connect them with resources at any level. Mr. Polce stated that this is an important issue because of the need to make sure that addiction and interdiction of the addiction itself are critical components to any form of sober living facility and that important critical services are being offered. He noted that an element that is often forgotten is making sure that there is a component with the Department of Labor, local business, or whatever might work to build a true workforce and career pipeline for these individuals. Mr. Polce advised that if this could be tackled simultaneously while providing shelter, there would be a winning model, but only if there was the ability able to do all those things.

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 18 Mr. Caldwell thanked Pastor Harmon and Pastor Appling for bringing up the issue of the homeless and what is needed. He informed members that he lives on Bertrand Drive in the Lincoln Park area, so he knows the issues that are taking place in that community. Mr. Caldwell advised that he had seen the problems that the HUD house there has had in the past couple of years. He explained that he is a member of the neighborhood watch in the Lincoln Park area and, noting the discussion of crime and mental illness, he advised that there would be an uprising if another homeless house is put in this community. Mr. Caldwell stated that he concurred about the need for a serious discussion regarding this problem in the City of Dover. He indicated that the Lincoln Park area had dealt with this problem and he constantly sees the homeless walking up and down the streets, whether it be Lincoln Street, Bertrand Street, or throughout the area. Mr. Caldwell reiterated that there would be concern among the people about anything of this magnitude for group housing in their community. Mr. Caldwell explained that there is a house behind his which has been vacant for two and one half or three (3) years and a house across the street that has been vacant for two and one half years, and both homes are just sitting there. He informed members that if anyone or group with any magnitude of a problem with mental illness is put in these homes, people will not be happy and there will be an uprising within the community. Mr. Caldwell noted the need for this discussion to continue. In response to Pastor Harmon, Mr. Caldwell stated that he lives in the Bertrand area right across the street from the HUD house. Pastor Harmon asked if Mr. Caldwell knew how many people with mental illnesses live in Lincoln Park. Responding, Mr. Caldwell indicated that this was the problem and that they did not need more in addition to what they already have in that particular area. Pastor Harmon noted that mental illness does not mean crime. Mr. Caldwell advised that he was not saying that; however, he knew of issues with mental illness in his community. He indicated that their community has officers who tell the neighborhood watch what has taken place within their community based upon problems in certain houses, and he wanted to let members know. Mr. Neil stated that he was scared by the comment that Pastor Appling had made that he had talked to the gentleman from Connections in Wilmington who was looking for places in Kent County. He stated that there are people who are homeless in Dover and asked that people not be brought down from Wilmington. Pastor Harmon explained that there are already homeless people here who live in Kent County. Mr. Sudler indicated that, as a State Human Relations Commissioner who promotes fair housing in the State of Delaware, he would be remiss in not stating that people cannot be discriminated against based on mental or physical illness. He noted that he was not saying that anyone is right or wrong and asked everyone to keep in mind that these individuals have a right to affordable housing in any community. Mr. Sudler advised that he thought that the main objective and concern were to communicate with existing community members to see how transition can be easy, fair, and respectable in the community, and noted that there are valid concerns.

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 19 Mr. Polce stated that he thought the most appropriate venue would be with grassroots advocates at DCHI. He reiterated that he would send information, noting that he would love to further the conversation in that venue. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Request for Street Name Change - Krisko Circle (Remaining segment of Krisko Circle which runs in a west-east direction from Stover Boulevard just east of Bay Road) (Planning Reference: MI-17-07) In accordance with Chapter 98, Article II, Section 98-45 Street Name Change Procedure, of the Dover Code, members considered a petition, submitted by Mr. Garth E. Jones, P.E., Chesapeake Utilities, to change the street name of the remaining segment of Krisko Circle to Energy Lane. The petition requests that the remaining segment of Krisko Circle, which runs in a west-east direction from Stover Boulevard just east of Bay Road, be changed to Energy Lane. Mr. David Hugg, Acting Director of Planning and Community Development, indicated that the street name change request was initiated by Chesapeake Utilities. He noted that this property was the Stover business park a number of years ago and estimated that there were approximately a dozen lots with a hotel on the front lot, but that the rest of the property had not been developed. Mr. Hugg informed members that Chesapeake Utilities had acquired the property for its new headquarters, warehouse, etc. He explained that at the time the Stover Park project was active, Krisko Circle was in fact a circle; however, under the Chesapeake development plans, it is now a cul-de-sac. Mr. Hugg stated that Chesapeake Utilities would like to have a street name that is more appropriate to their business and proposed Energy Lane. He indicated that the proposed street name is consistent with street naming protocols and staff recommended that this matter go to Council for consideration. Staff recommended approval of the requested street name change from Krisko Circle to Energy Lane, as recommended by the Planning Commission, and that a public hearing before City Council be set for December 11, 2017 at 7:30 p.m. Mr. Neil asked if there would be any City expenses for the street name change, for example the cost of maps, etc. Responding, Mr. Hugg, stated that since the street is currently only partially developed, and he believed it was a private street, as part of the site plan development, the naming will change and Chesapeake Utilities will be responsible for putting up the street signs and those kinds of things. He indicated that he was unaware whether Chesapeake Utilities plans to dedicating this as a public street. Mr. Hugg explained that if they do want to dedicate the street to the City, it would go through the City’s normal process to ensure it meets the standards for being accepted by the City, which is a function of the Public Works Department. In regard

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 20 to the street name change, Mr. Hugg stated that there is no immediate cost to the City for maps or anything like that, explaining that it is one of the rolling changes that staff will make as part of the mapping process. Mr. Hugg advised that 911 would change their maps, indicating that it is probably the most important change so that public safety personnel would be aware of the name change to Energy Lane. The Committee recommended approval of the requested street name change from Krisko Circle to Energy Lane, as recommended by the Planning Commission, and that a public hearing before City Council be set for December 11, 2017 at 7:30 p.m., as recommended by staff. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). Neighborhood Building Blocks Grant - Central Dover LED Lights Mrs. Donna Mitchell, Acting City Manager, advised members that the Neighborhood Building Blocks Grant Application was completed by Mrs. Ann Marie Townsend, former Director of Planning and Community Development, in December 2016, and the City was notified of the grant award on June 29, 2017. Since that time, staff has been working through the details and an action plan. Mrs. Mitchell explained that, in working with the Sustainable Energy Utility (SEU), this project will serve as a pilot for a complete City-wide LED light change out. She explained that the SEU has six (6) pre-qualified vendors for their energy efficiency programs and the City is working with two (2) of the vendors on proposals for the pilot in accordance with the Cooperative Purchasing provisions of the City’s Purchasing Policy. Mrs. Mitchell advised that the goal is to have the pilot program completed by June, and the larger project will be budgeted next fiscal year. She noted that when the pilot program is complete, the City could have an event for members of Council and community to demonstrate the difference between the LED lights and the non-LED lights that the City currently has. Mrs. Mitchell stated that the streets identified in the grant application are in the Central Dover area, and are part of the Restoring Central Dover efforts. Members were advised that the installation is planned for the following streets: South Kirkwood, South Queen, Reed, and North New. Mrs. Mitchell noted that a lot of technology had gone into these new lights, therefore, with this program, the City can get lights that will provide many opportunities. She explained that there are lights with sensors on top which can be brightened if there is crime in an area, or dimmed if there are complaints regarding light pollution. Mrs. Mitchell stated that these lights also have control mechanisms which can be set, noting that this will help if there is a shooting, because the lumens on the lights can be raised to make it brighter if there are police working in the area.

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 21 Mrs. Mitchell reiterated that this would be part of a larger project that will be budgeted for in Fiscal Year 2019. She stated that the current staff recommendation is for Committee approval of the project not to exceed $194,634, which is the money awarded under the grant plus the $100,000 budgeted in the Electric Fund. Mrs. Mitchell noted that item #3, Electric Utility Cost of Service and Rate Design Study, was scheduled for consideration by the Council Committee of the Whole/Utility Committee next, and advised members that she also had the rate consultant working with this in regard to the new rate tariffs for the LED lights. She also noted that the energy cost for the lights is in the street light budget in the General Fund, and changing all of the City lights to LED lights would use less energy; therefore, her long-term goal would be a reduction in the General Fund budget through these LED lights. The Committee recommended approval of this project, not to exceed $194,634, as recommended by staff. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). Electric Utility Cost of Service and Rate Design Study Mrs. Donna Mitchell, Acting City Manager, advised members that City staff solicited a Request for Proposals to update the electric utility cost of service rates as well as design the rate structure for parity between each customer class and received eight (8) very good proposals. She stated that one (1) of the goals of this rate design study is to look at what the City is charging for demand versus energy. Mrs. Mitchell noted that the 2015 Energy and Information data had the average electric rate for Delaware at 11.17 cents per kilowatt and the average rate for Dover was 11.11 cents per kilowatt. She stated that the same information had industrial rates for Dover at 11.5 percent higher than the average industrial rate in Delaware, however, the residential rates were 4.9 percent lower. Mrs. Mitchell advised that this data shows that the City’s commercial customers are being charged above the average and demonstrates the need for this rate design study. Mrs. Mitchell stated that staff recommended New Gen Strategies & Solutions because of the modeling that they demonstrated, how they do the rate model, and the services provided with that rate model. She explained that it can be done specifically for one (1) customer if needed and it is very intuitive, which is why she thought it was the best rate study model. It will be turned over to the City for our future use and they do biannual training for staff on the model. Staff recommended approval of New Gen Strategies & Solutions in the amount of $45,300. The Committee recommended approval of staff’s recommendation.

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 22 By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). QUARTERLY REVIEW OF CAPITAL INVESTMENT PLAN (CIP) (JULY, AUGUST, AND SEPTEMBER) Members were provided the Quarterly Review of Capital Investment Plan (CIP) (July, August, and September) as of September 30, 2017. By consent agenda, Mr. Neil moved for acceptance of the Quarterly Review of Capital Investment Plan (CIP). The motion was seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). ELECTION OF OFFICERS - ROBBINS HOSE COMPANY - YEAR 2018 FIRE LINE OFFICERS The Fire Line Officers of the Robbins Hose Company are elected annually on the third Monday of November. Members were provided the results from the November 20, 2017 Robbins Hose Company Election for consideration as follows: Fire Chief - Carleton E. Carey, Jr. (uncontested) Deputy Fire Chief - Ronald W. Rhodes, Sr. (uncontested) First Assistant Fire Chief - David Carey (uncontested) Second Assistant Fire Chief - Glenn Whitt (uncontested) Third Assistant Fire Chief - Michael O’Connor, Jr. (uncontested) Fourth Assistant Fire Chief - Christopher Jacobs First Fire Line Captain - Sean Byron (uncontested) Second Fire Line Captain - Michael Morris (uncontested) By consent agenda, Mr. Neil moved for acceptance of the Fire Line Officers for Robbins Hose Company No. 1 for the Year 2018 as submitted. The motion was seconded by Mr. Lewis and carried by a unanimous roll call vote (Cole and Slavin absent). FINAL READING - PROPOSED ORDINANCE #2017-15 AMENDING CHAPTER 34 - ELECTIONS, ARTICLE III - ABSENTEE VOTING The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of November 13, 2017. Councilman Hare reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City’s website at www.cityofdover.com under “Government.” Mr. Neil moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Anderson and unanimously carried.

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 23 By motion of Mr. Anderson, seconded by Mr. Polce, Council, by a unanimous roll call vote (Cole and Slavin absent), adopted Ordinance #2017-15, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 34 - Elections, Article III – Absentee Voting of the Dover Code be amended to read as follows: ARTICLE III. ABSENTEE VOTING [3] Footnotes: --- (3) --- State Law reference— Absentee voting generally, 15 Del. C. §§ 5501—5526. Sec. 34-61. - Purpose. The intention of this article is to provide qualified voters of the city who are unable to appear at the polling place of their district to cast their ballot on the day of an election with the ability to cast an absentee ballot. (Code 1981, § 2-41; Ord. of 2-11-1985) State Law reference— Similar provisions, 15 Del. C. § 5501. Sec. 34-62. - Persons eligible to vote by absentee ballot. Any qualified elector, duly registered, of this city may cast their vote by absentee ballot in any regular municipal election or special municipal election if the elector is unable to appear at the polling place of their election district due to reasons set forth in 15 Del. C. § 5502 Persons eligible to vote by absentee ballot. (Code 1981, § 2-42; Ord. of 2-11-1985) State Law reference—15 Del. C. § 5502. Sec. 34-63. - Request for ballot; statements required of persons applying for absentee ballots. Any voter who is qualified under 15 Del. C. § 5502 - Persons eligible to vote by absentee ballot, and who desires to receive an absentee ballot may request one by filing a statement with the city clerk's office, subscribed and sworn to by the voter, no later than 12:00 noon the day before the election. (Code 1981, § 2-44; Ord. of 2-11-1985; Ord. of 11-26-1990, § 3) State Law reference—Similar provisions, 15 Del. C. § 5503. Sec. 34-64. - Distribution of ballots, envelopes and instructions. Upon receipt of a statement from a voter, the city clerk’s office, not more than 60, nor less than four days prior to the regular or special election and within three days after the absentee ballots, envelopes and instructions for completing and returning an absentee ballot become available, shall mail to the voter, postage prepaid, an official ballot, enclosed in an official envelope, along with a voucher envelope marked "voucher envelope," a copy of the instructions for completing and returning an

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 24 absentee ballot and a mailing envelope marked "mailing envelope." Nothing contained in this section shall prevent the issuance of an absentee ballot to those lawfully entitled thereto prior to 12:00 noon on the day prior to any regular or special election when the request is made less than four days prior to the regular or special election. (Code 1981, § 2-45; Ord. of 2-11-1985; Ord. of 11-26-1990) State Law reference—Similar provisions, 15 Del. C. § 5504. ADOPTED: NOVEMBER 27, 2017 ACTING CITY MANAGER’S ANNOUNCEMENTS Mrs. Donna Mitchell, Acting City Manager, made the following announcements: C The Dover Police Department is going through the CALEA inspection and public comments can be given on Tuesday, November 28, 2017 from 1:00 p.m. to 2:30 p.m. at the Police Department or the public may call (302) 736-7122, extension 7166, on Tuesday, November 28, 2017 from 1:00 p.m. to 3:00 p.m. Comments will be taken by the assessment team. Chief Mailey thanks you for your comments. C The City of Dover has been designated as a Bicycle Friendly Community by the League of American Bicyclists. The official nationwide announcement will be made on November 30, 2017 and a presentation is scheduled for the Council meeting of December 11, 2017. C The Capital Holiday Celebration will be held November 30, 2017 from 5:00 p.m. to 8:00 p.m. Festivities include a children’s craft area in the Library, musical entertainment in several locations, performances of the Nutcracker Ballet, a visit with Santa, a variety of food trucks, a live nativity at Wesley Church, the tree lighting ceremony with Mayor Robin Christiansen, and caroling lead by school children and local dignitaries. TOM 92.9 FM and WBOC 16 will be airing live on the Loockerman Way Plaza. COUNCIL MEMBERS’ ANNOUNCEMENTS Mr. Anderson noted that members of Council and everyone in the City were keeping the Cole family in their prayers for their loss of the Councilman’s mother. He also wished everyone a Merry Christmas and Happy Hanukkah. Mr. Neil noted the absence of his Third District colleague, Scott Cole, due to the passing of his mother and advised that, not only is she going to be missed by the entire Cole family because of the influence she had on them and helping them to grow up to be terrific people, but the Baltimore Orioles have lost a great fan as well. Mr. Lewis stated that, on Friday, November 17th, he had the opportunity to attend the DEMCO (Delaware Multicultural and Civic Organization) Learning 20th Gala at the Biggs Museum. He noted that it was a phenomenal event and they deserve a round of applause for what they do to help the children of Dover and the community. Mr. Lewis stated that he was honored to be there, and he

CITY COUNCIL MEETING OF NOVEMBER 27, 2017 PAGE 25 met a colleague that is on the Capital School Board, and they presented him with a pen for supporting them. Mr. Lewis advised that he invited DEMCO to attend a Council meeting and told them to contact Mrs. Traci McDowell, City Clerk, to arrange to be put on an agenda. He stated that he thought it might be a good idea to hear from them and possibly have the City partner with them. Mr. Neil moved for adjournment, seconded by Mr. Lewis and unanimously carried. Meeting adjourned at 7:46 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of November 27, 2017, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2017\11-27-2017 Council Minutes.wpd

CERTIFICATE OF RECOGNITION presented to Reagan and Payton Garnsey and the Buckets of Love Foundation In 2017, with the help offwnily and friends, sisters Reagan and Payton Garnsey established the Buckets ofLove Foundation. This non-profit organization is dedicated to spreading joy to those children in Delaware who are receiving care in hospitals or residing in homeless shelters. The goal of the Buckets ofLove Foundation is to bring smiles to the faces of needy children by providing them with buckets filled with age-appropriate toys and crafts. The Foundation, with Reagan and Payton at the helm as co-founders and CEO 's, has developed a website, created a video and Facebook page, launched a letter-writing campaign, held numerous promotional events, and assembled and delivered buckets to needy children. Since its inception, the organization has raised over $3,305 in donations, impacting 60 individuals. The City of Dover recognizes Reagan and Payton Garnsey and all of those involved in the Buckets of Love Foundation for their commitment to improving the lives of children in Delaware. They have demonstrated that age is no barrier when striving to make the world a better place, and it is hoped that their example will inspire others to perform acts of kindness and use their talents selflessly to serve the less fortunate. December 11, 2017 ROBINR.CHRISTIANSEN TIMOTHY A. SLAVIN MAYOR COUNCIL PRESIDENT

The City of Dover has been named a BRONZE Bicycle Friendly Community by the League of American Bicyclists The League of American Bicyclists has recognized the City of Dover with a Bronze Bicycle Friendly CommunitySM (BFCSM) award, joining over 400 visionary communities from across the country. With this announcement on November 30, 2017, Dover joins 65 new and renewing Bicycle Friendly Communities in all 50 states, that are transforming neighborhoods across the country. “We applaud these communities for making bicycling a safe and convenient option for transportation and recreation,” said Bill Nesper, Executive Director at the League of American Bicyclists. “We are encouraged by the growing number of leaders who see bicycling as a way to build more vibrant, healthy, sustainable and connected communities and be a part of the solution to many complex challenges faced at both the community and national levels. We look forward to continuing to work with these communities as we move closer to our mission of creating a Bicycle Friendly America for everyone.” The BFC program is revolutionizing the way communities evaluate their quality of life, sustainability and transportation networks, while allowing them to benchmark their progress toward improving their bicycle-friendliness. With this impressive round, there are now over 400 BFCs in all 50 states. The bronze BFC award recognizes Dover’s commitment to improving conditions for bicycling through investment in bicycling promotion, education programs, infrastructure and pro-bicycling policies. The Bicycle Friendly Community program provides a roadmap to building a Bicycle Friendly Community and the application itself has become a rigorous and an educational tool in itself. Since its inception, more than 800 distinct communities have applied and the five levels of the award – diamond, platinum, gold, silver and bronze – provide a clear incentive for communities to continuously improve. About the Bicycle Friendly AmericaSM Program The Bicycle Friendly CommunitySM, Bicycle Friendly StateSM, Bicycle Friendly Business and Bicycle Friendly UniversitySM programs are generously supported by program partner Eco- Counter and by League Members. To learn more about building a Bicycle Friendly America, visit www.bikeleague.org/BFA Their mission reads: The League of American Bicyclists is leading the movement to create a Bicycle Friendly America for everyone. As leaders, our commitment is to listen and learn, define standards and share best practices to engage diverse communities and build a powerful, unified voice for change.

An Excerpt from the Council Committee of the Whole/Utility Committee Minutes of November 14, 2017: COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on November 14, 2017 at 6:00 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Polce, Mr. Hare, and Mr. Lindell. Mr. Lewis was absent. Mayor Christiansen was also present (departed at 6:33 p.m. and returned at 6:34 p.m.). Civilian members present for their Committee meetings were Mr. Caldwell and Dr. Warfield (Parks, Recreation, and Community Enhancement), and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). Mr. Hare moved to amend the agenda to change the order of the committees, as follows: Legislative, Finance, and Administration Committee; Parks, Recreation, and Community Enhancement Committee; and Utility Committee. The motion was seconded by Mr. Anderson and unanimously carried. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. AGENDA ADDITIONS/DELETIONS Mr. Hare moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Request for Street Name Change - Krisko Circle (Remaining segment of Krisko Circle which runs in a west-east direction from Stover Boulevard just east of Bay Road) (Planning Reference: MI-17-07) In accordance with Chapter 98, Article II, Section 98-45 Street Name Change Procedure, of the Dover Code, members considered a petition, submitted by Mr. Garth E. Jones, P.E., Chesapeake Utilities, to change the street name of the remaining segment of Krisko Circle to Energy Lane. The petition requests that the remaining segment of Krisko Circle, which runs in a west-east direction from Stover Boulevard just east of Bay Road, be changed to Energy Lane. Mr. David Hugg, Acting Director of Planning and Community Development, indicated that the street name change request was initiated by Chesapeake Utilities. He noted that this property was the Stover business park a number of years ago and estimated that there were approximately a dozen lots with a hotel on the front lot, but that the rest of the property had not been developed. Mr. Hugg informed members that Chesapeake Utilities had acquired the property for its new headquarters, warehouse, etc. He explained that at the time the Stover Park project was active, Krisko Circle was in fact a circle; however, under the Chesapeake development plans, it is now a cul-de-sac. Mr. Hugg stated that Chesapeake Utilities would like to have a street name that is more appropriate to their business and proposed Energy Lane. He indicated that the proposed street name is consistent with street naming protocols and staff recommended that this matter go to Council for consideration.

EXCERPT - COUNCIL COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 14, 2017 PAGE 2 Staff recommended approval of the requested street name change from Krisko Circle to Energy Lane, as recommended by the Planning Commission, and that a public hearing before City Council be set for December 11, 2017 at 7:30 p.m. Mr. Neil asked if there would be any City expenses for the street name change, for example the cost of maps, etc. Responding, Mr. Hugg, stated that since the street is currently only partially developed, and he believed it was a private street, as part of the site plan development, the naming will change and Chesapeake Utilities will be responsible for putting up the street signs and those kinds of things. He indicated that he was unaware whether Chesapeake Utilities plans to dedicating this as a public street. Mr. Hugg explained that if they do want to dedicate the street to the City, it would go through the City’s normal process to ensure it meets the standards for being accepted by the City, which is a function of the Public Works Department. In regard to the street name change, Mr. Hugg stated that there is no immediate cost to the City for maps or anything like that, explaining that it is one of the rolling changes that staff will make as part of the mapping process. Mr. Hugg advised that 911 would change their maps, indicating that it is probably the most important change so that public safety personnel would be aware of the name change to Energy Lane. Mr. Hare moved to recommend approval of the requested street name change from Krisko Circle to Energy Lane, as recommended by the Planning Commission, and that a public hearing before City Council be set for December 11, 2017 at 7:30 p.m., as recommended by staff. The motion was seconded by Mr. Sudler and unanimously carried. /dd S:\STREET NAME CHANGES\Krisko Circle-Energy Lane\11-14-2017 CCW Minutes Excerpt - Request for Street Name Change - Krisko Circle.wpd

City of Dover REQUEST FOR STREET NAME CHANGE Report to the Council Committee of the Whole/Utility Committee for November 14, 2017 Meeting Recommendation from Planning Commission with Development Advisory Committee Review Petitioner: Eastern Shore Natural Gas/Chesapeake Utilities Location: Remaining segment of Krisko Circle which runs in a west-east direction from Stover Boulevard just east of Bay Road. It is located within the industrial park now known as the North Gate Center. Purpose: Request to change the street name of this street segment from Krisko Circle to Energy Lane. Request was filed in accordance with the Dover Code of Ordinances, Chapter 98, Article II, Section 98-45 Street name change Procedure Current Street Name: Krisko Circle Proposed Street Name: Energy Lane File Number: MI-17-07 Planning Commission Recommendation: This Request for a Street Name Change (Krisko Circle to Energy Lane) was considered by the Planning Commission at their meeting on October16, 2017. Eight members of the Planning Commission were present with one member absent; additionally, one member recused himself from the discussion and vote. Information on the Request was presented to the Planning Commission by Planning Staff and by the petitioner, Garth Jones representing Chesapeake Utilities. According to the street name change procedures, a public hearing was not required. The Planning Commission was also provided the attached Report and Comments from the Development Advisory Committee (D.A.C.). The Planning Commission voted (7-0 with one member recused and one member absent) to recommend in favor of the requested street name change from Krisko Circle to Energy Lane. See the included excerpt of the DRAFT Meeting Minutes of the October 16, 2017 Planning Commission meeting. Attachments:  Development Advisory Committee (DAC) Report from Planning Office  DAC Comments: Department of Public Works, Office of the Fire Marshal, DelDOT, and Kent Conservation District  Excerpt of Draft Minutes from October 16, 2017 Planning Commission Meeting  Exhibit Map of Krisko Circle – Energy Lane Proposed Street Name Change  Request for Street Name Change Submission including Application and Petition P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY D.A.C MEETING DATE: October 4, 2017 ===================================================================== APPLICATION: Request for Street Name Change: Krisko Circle to Energy Lane FILE#: MI-17-07 REVIEWING AGENCY: City of Dover Planning CONTACT PERSON: Dawn E. Melson-Williams, AICP PHONE#: 736-7196 ===================================================================== This request is submitted for Planning Commission review of a Request for a Street Name Change for the remaining segment of Krisko Circle which runs in a west-east direction from Stover Boulevard just east of Bay Road. The new street name proposed is Energy Lane. The request was filed in accordance with Dover Code of Ordinances, Chapter 98, Article II, Section 98-45 Street name change procedure which also references Appendix A: Land Subdivision Regulations, Article VI, Section A. Streets. The name change procedure requires review and comments by the Development Advisory Committee (DAC) and review by the Planning Commission prior to review by the Utility Committee of City Council and then public hearing and consideration by the City Council. History of Area The overall property was originally subdivided with Application SB-05-05 Stover Professional Campus with Planning Commission approvals in September and November 2005. The Record Plan, recorded on April 20, 2007 subdivided the tract into twelve (12) lots and identified the new streets to be developed under the guidelines for a Planned Industrial Park with access to the site from Bay Road. Construction of the Industrial Park infrastructure commenced in 2007 with utilities, the stormwater management facility, and the streets partially constructed. Site Plan S-06-37 developed the Mainstay Suites Hotel at 201 Stover Boulevard (Lot 2). Another Site Plan S-05-32 proposed an office building on Lot 6; however, that plan has expired. The most recent application related to the overall industrial park was approved and recorded in 2015 for the MI-15-07 Northgate Center Parcel Consolidation Plan and Right-of-Way Abandonment. The plan consolidated seven (7) parcels, out of the original twelve (12) into a larger parcel and abandoned portion of the right-of-way for Krisko Circle. Existing Conditions and Use: At its April 18, 2016 meeting, the Planning Commission granted conditional approval for Site Development Plan S-16-11, Chesapeake Utilities Dover Campus at Northgate Center Lot 6. This application was to permit construction of a 56,000 S.F. +/- office building, a 36,000 S.F. +/- warehouse building, vehicle storage, material storage, compressed natural gas dispensers, and associated site improvements on a 20.6275 acre (site development area of 14.5 acres). This site located on the south side of Krisko Circle is currently under active construction.

MI-17-07 Request for Street Name Change: Krisko Circle to Energy Lane DAC Report of October 4, 2017 Page 2 Request for Street Name Change The proposed Street Name requested is Energy Lane for the remaining segment of Krisko Circle. Within the Land Subdivision Regulations Article VI, Section A. Streets, guidelines for the naming of streets are provided. Article VI. Section A. Streets. 16. Street names shall be selected so as not to duplicate, or be confused with, the names of existing streets. Street names shall be subject to the approval of the commission. All new streets shall be named in the following manner: TABLE INSET: Short General Direction Long (under 1,000 ') North and south Streets Places East and west Avenues Courts Diagonal Roads Ways Curving Drives Lanes, Circles Arterial streets shall be named Boulevards THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. RECOMMENDATIONS and ADVISORY COMMENTS: 1. Planning Staff recommends approval of the street name Energy Lane as following the naming conventions for a short curving segment of street. 2. As part of the Development Advisory Committee process, a series of City, County, and State agencies were notified of the street name change request. Any comments received regarding the request are attached to this Report. 3. Upon approval of the street name change, notification of appropriate City, County, and State agencies will be completed by the City of Dover. 4. Upon approval of the street name, the installation of updated street name blades on the street will be completed by the City of Dover.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: SEPTEMBER 27, 2017 APPLICATION: Street Name Change from Krisko Circle to Energy Lane FILE #: MI-17-07 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Paul Waddell – Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: Electric – 302-736-7070 Public Works – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. No objection to name change. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

C F MI-17-07 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: 10/04/17 D S O H V A E L R APPLICATION: Request for Street Name Change: Krisko Circle to Energy Lane FILE #: MI-17-07 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: ADDITIONAL / SPECIFIC COMMENTS: - This office has no objections APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015 NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: October 4, 2017 T =============================================================== APPLICATION: Request for Street Name Change: Krisko Circle to Energy Lane FILE#: MI-17-07 REVIEWING AGENCY: DelDOT CONTACT PERSON: Jonathan T. Moore PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: DelDOT has no comments regarding city & state code at this time. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: DelDOT has no recommendations at this time. ADVISORY COMMENTS TO THE APPLICANT: DelDOT has no advisory comments at this time. If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY 2017 APPLICATION: Request for Street Name Change: Krisko Circle to Energy Lane FILE #: MI-17-07 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: Jessica L. Verchick, EIT PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: Source: 2014 Delaware Sediment and Stormwater Regulations CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the street name change for the above referenced site.

CITY OF DOVER PLANNING COMMISSION October 16, 2017 Excerpt from Meeting Minutes – Draft The Regular Meeting of the City of Dover Planning Commission was held on Monday, October 16, 2017 at 7:00 PM in the City Hall Council Chambers with Chairman Mr. Tolbert presiding. Members present were Mr. Holden, Mr. Roach, Ms. Edwards, Mr. Holt, Mr. Baldwin, Mrs. Welsh, Ms. Maucher and Mr. Tolbert. Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Eddie Diaz, Mr. Julian Swierczek, and Mrs. Kristen Mullaney. MI-17-07 Request for Street Name Change: Krisko Circle to Energy Lane– Review for Recommendation of a Request for a Street Name Change for the remaining segment of Krisko Circle which runs in a west-east direction from Stover Boulevard just east of Bay Road. The new street name proposed is Energy Lane. The request was filed in accordance with Dover Code of Ordinances, Chapter 98, Article II, Section 98-45 Street name change procedure which also references Appendix A: Land Subdivision Regulations, Article VI, Section A. Streets. The name change procedure requires review and comments by the Development Advisory Committee (DAC) and review by the Planning Commission prior to public hearing and consideration by the City Council. Representatives: Mr. Garth Jones, Chesapeake Utilities Mrs. Melson-Williams stated that this is a request for a street name change. The provisions for how that process works are actually laid out in the main part of Dover Code in Chapter 98. As part of that process, any requests for name change is referred first to the Development Advisory Committee for comments from the various agencies that participate in that process and then it is forwarded to the Planning Commission for review and recommendation. There is not a requirement for a public hearing in front of the Planning Commission. The public hearing comes later once this request proceeds to the City Council level. This evening we are talking about what is the remaining segment of Krisko Circle. It is a road segment that runs east to west from Stover Boulevard. It is part of what is now known as the North Gate Center. The project area of Stover Boulevard and Krisko Circle was originally part of the Stover Professional Campus. It was an industrial park that was laid out a number of years ago with a series of twelve lots for development. The hotel was constructed and there were some concepts for other development in the park; however, what has transpired most recently was first the abandonment of the southern half of Krisko Circle and the consolidation of a series of lots there which has led to the current construction of the Chesapeake Utilities/Eastern Shore Natural Gas headquarters and warehouse location. That was the subject of a Site Plan approval that came before this body back in 2016. With that consolidation of properties, Krisko Circle is no longer a circle and the road segment ends in a cul-de-sac. The applicant has requested the name change to something that is maybe a little more appropriate given the current condition of the road that is no longer a circle. They are proposing the street name of Energy Lane. It does follow the guidelines for naming of streets in that short curving roads are either lanes or circles; so a lane makes sense from that perspective. Planning Staff is recommending approval of the name Energy Lane. The comments from the various DAC agencies (the Public Works Office, the Fire Marshal’s Office, DelDOT and the Excerpt of Planning Commission Meeting Minutes of October 16, 2017 Page 1 of 2

Kent Conservation District) are indicating no objection to this request for name change. As mentioned, the Planning Commission is a recommending body. This has to move forward to the City’s Utility Committee and onto City Council. Mr. Holden abstained from discussion and voting on this application as the applicant is his employer. Mr. Jones stated that he has read through the DAC Report and there are no comments and they have no objections. Mr. Holt stated that he can see where Eastern Shore Natural Gas is a big energy source so he can see why they want to change the name to Energy Lane from Krisko Circle. Mr. Holt moved to recommend approval to City Council for MI-17-07 Street Name Change from Krisko Circle to Energy Lane, seconded by Ms. Edwards and the motion was carried 7-0 with Mr. Holden abstained and Dr. Jones absent. Mr. Roach voting yes; we can’t go around calling streets circles when it’s not. Ms. Edwards voting yes. Mr. Hold voting yes; he thinks that it’s a very appropriate name change. Mr. Baldwin voting yes; for the reasons stated. Mrs. Welsh voting yes; for the reasons previously stated. Ms. Maucher voting yes; the applicant has followed the required methodology to change a street name and it’s a fine fit. Mr. Tolbert voting yes; for the reasons previously stated. Excerpt of Planning Commission Meeting Minutes of October 16, 2017 Page 2 of 2

Krisko Circle - Energy Lane Proposed Street Name Change 697 695 655 655 655 801 601 655 le irc o C risk 401 K 655 201 500 d 101 var ule B o ver o St yR Ba 835 800 oad 69 Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community 0 150 300 600 Feet ¯ Date Printed: September 26, 2017 Legend File: m:\gis_data\projects\tech_mxds \street_name_change_new Dover Parcels Department: Public Works GIS City of Dover, Delaware Portion Proposed to be Renamed Energy Lane

CHES~PEAKE~ UTILITIES September 12, 2017 Traci A. McDowell, MMC City Clerk City of Dover 15 Loockerman Plaza Dover, DE 19903 RE: Street Name Change Application & Petition - Resubmission CHEAPEAKE UTILITIES I KRISKO CIRCLE Dover, Delaware Dear Ms. McDowell, Please find enclosed a Street Name Change Application & Petition and Certificate of Incumbency associated with the above referenced project. The application was modified to include both prope1iies owned by Eastern Shore Natural Gas (ESNG) at the No1ihgate Center, and list me as the contact person for this request. The Ce1iificate confirms that Mr. Morimiy has the authority to sign on behalf of ESNG. Please request the City to process our request to stmi the process for the name change. Please contact me at 302.213.7455 if you have any questions or need additional information. Sincerely, ~~.~ Garth E. Jones, P.E. Engineering Manager - Planning & Design 350 South Queen Street, Dover, De laware 19904 I 800.427.2883 I www .chpkgas.com

CITY OF DOVER STREET NAME CHANGE APPLICATION AND PETITION Prepared By: Denise L. Devine Created: April 7, 2011

THE CITY OF DOVER, DELAWARE STREET NAME CHANGE PROCEDURE Thank you for your inquiry into the City of Dover's street name change procedure. Please thoroughly review the following procedure, and submit your completed application and petition to the City Clerk's Office, 15 The Plaza, Dover, DE 19903. Please note that an incomplete application and/or petition may delay the processing of your request and could potentially cause a delay in its consideration. Should you have any questions, please contact the City Clerk's Office at 736-7008 or by email to cityclerk@dover.de.us . Chapter 98, Article II, Section 98-45 - Street name change procedure Recognizing that changing the name of a city street already named is a complicated and expensive procedure affecting many departments and many persons, the following procedure is adopted: (1) Petition. In order to initiate the procedure for changing the name of an existing street, a petition or other formal request must be received from a majority of the property owners abutting on the street in question, which documentation must be submitted to the city clerk for further processing. The city clerk shall verify with the city assessor that the requirements of a majority of the owners has been met. If the petition or other documentation does not meet this requirement, then the request shall be summarily dismissed by the city clerk and the person or persons presenting such request shall be notified. (2) Comments to committee. Once the requirements of subsection (1) of this section have been met, the city clerk shall refer the request to the development advisory committee (DAC) to obtain comments of all involved parties, specifically including the police department, fire department, public works department, department of planning and inspections, city assessor, and city manager. The response from the DAC shall be submitted to the city clerk. In considering the request for the name change, the DAC is specifically directed to consider appendix A to this Code (article VI, section A) regarding the naming of new streets. (3) Planning commission review. The city clerk shall refer the petition and the DAC comments directly to the planning commission for its review and recommendation regarding the request. Once considered by the planning commission, its recommendation shall be returned to the city clerk. No public hearing is required before the planning commission and the planning commission shall recommend approval of the change of name or disapproval of the change of name, along with its reasons. ( 4) Utility committee review. Once the planning commission's recommendation is received by the city clerk, then the recommendation and the entire file, including the request and the DAC comments, shall be submitted to the utility committee for review and recommendation directly to the council. (5) Notice ofhearing. Once the council receives the recommendations from the utility committee, a public hearing shall be scheduled for a regular council meeting regarding the request, and notice of the public hearing shall be given by the city clerk by placing such notice in one edition of a local newspaper, to be published at least ten days prior to the date of the public hearing before the city council. ( 6) Council hearing. The council shall hear public comments at the public hearing and shall also receive the comments of the planning commission and the utility committee, and shall, at the conclusion of the public hearing, vote to approve the change of name or to disapprove the change of name. An affirmative vote to change the name shall require an affirmative vote of two-thirds ofall persons elected to the council. If the change of name is granted, then notification thereof shall be given to the city manager to implement the name change. (Code 1981, § 19-25; Ord. of7-10-2000) -2-

THE CITY OF DOVER, DELAWARE APPLICATION FOR STREET NAME CHANGE Please complete the following application and petition and submit to the City Clerk's Office, 15 The Plaza, Dover, DE 19903. Please print. Current Street Name: Krisko Cirle -----------------------------~ City Council District(s): _2_n_d_D~is~tr_·i~ct~----------------------- General Street Location (Impacted Area): North Gate Center - Lots 3, 4, 5 & 6 Proposed Street Name: """E=1"""1e=r..,gy+-=L=a=n-'-e_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ (Please list at least two (2) alternate street name choices) 1. -----------------~ 2. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ Reason for Change: Change in ownership. The circle was removed as part of our new Campus. Source/Meaning/Background of Proposed New Name(s): Chesapeake Utilities is constructing a new campus situated on 21 +/-acres (lot 6) within the North Gate Center. Chesapeake Utilities also owns Lot 3. The new campus will be home to Chesapeake Utilities and Eastern Shore Natural Gas. Energy Lane provides a better representation of Chesapeake Utilities Corporation, our brand and our industry. In addition, the physical "circle" not longer exist as a significant portion was removed as part of the Chesapeake Utilities' project. Petition-Initiator and/or Contact Person: Name: Garth E. Jones, P.E. I Chesapeake Utilities Mailing Address: 350 South Queen Street City, State, Zip: Dover DE 19904 Phone Number:3'"""0=2=.2~1=3~.7~4=5~5_ _ _ _ _ _ Email address : gjones@chpk.com I attest that all of the above information is true and correct. ca . 12. 1--, Date Submitted -3-

THE CITY OF DOVER, DELAWARE PETITION FOR STREET NAME CHANGE An application is being submitted to the City of Dover requesting a street name change for the street described below. I understand that this street name change will likely result in address changes. I am aware that each individual property owner would be responsible for any costs associated with changes in home or mailbox numbers; driver's license information; stationary; personal or business checks; and other personal documents related to a street name or address change. Current Street Name: Krisko Circle _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ..::....:.:;==.o.::_=..::..=-:... ~ City Council District(s): -=2=n""d'--=D"""'i=s=tr=ic=t_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ General Street Location (Impacted Area): North Gate Center - Lots 3, 4, 5 & 6 Proposed Street Name: -=E=n=-=e=-rge>..y'-'L=a=n=e,___ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ (Please list at least two (2) alternate street name choices) !. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ 2. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ Having read and understood the statement above, I am signing this petition in order to demonstrate my SUPPORT of the proposed street name change. ABUTTING ADDRESS PROPERTY OWNER PRINT NAME NUMBER and STREET PHYSICAL ADDRESS ~~J (-: fVl)(\.~Mt,1 r:., 401 Krisko Circle 909 Silver Lake Blvd ~l\Mn ( t'\oll.1.AriT7 Dover, DE 19904 Dover, DE 19904 <frrA.1~1 500 Krisko Circle 909 Silver Lake Blvd. (i\'>-M(f h f'YVJA/.tV~ Dover, DE 19904 Dover, DE 19904 -4-

PETITION FOR STREET NAME CHANGE (Continued) ABUTTING ADDRESS PROPERTY OWNER PRINT NAME SIGNATURE NUMBER and STREET PHYSICAL ADDRESS -5-

PETITION FOR STREET NAME CHANGE (Continued) ABUTTING ADDRESS PROPERTY OWNER PRINT NAME SIGNATURE NUMBER and STREET PHYSICAL ADDRESS STATE OF DELAWARE, COUNTY OF KENT * SS: BE IT REMEMBERED that on this~ day of Sep!eW\DeY- , A .D . 2Ql]_, personally appeared before me, the Subscriber, a Notary Public for the State and County aforesaid, Gic.\.(=ib £ . Jone.s , being duly sworn (or affirmed) deposes and says that ~she) is the circulator of the foregoing Petition paper containing ~signatures; that each signature appended thereto was made in(illS) (her) presence; that each signature is the genuine signature of the person whose name it purports to be; and, that the deponent verily believes that each signer of said petition is an owner of property abutting the above referenced street. SWORN TO AND SUBSCRIBED (0< •ffamod) bofO'o mo tho doy '"d yo" •fom,;d. ~~~ ( Notary Public OFFICIAL USE ONLY (Date/Time/Initial) Application Rece ived: _0~'\~/~L3'"'-+/J.D~ \~ ?__________ Petition Verified by Assessor's Office: ; OR Petition Declared Incomplete by Assessor' s Office: _ _ _ _ __ S:ICLERK'S OFFICE POLICIES AND PROCEDURES\STREET NAME CHANGE\S treet Name Change Blocks\Strecl Name Change App lication and Procedure Packet - 04-07-20 11.wpd -6-

PETITION TO AMEND ZONING ORDINANCE TEXT Report to the Dover City Council for December 11, 2017 Meeting Recommendation from Planning Commission with Development Advisory Committee Review Proposed Changes: Text Amendments to the following:  Zoning Ordinance, Article 3 – District Regulations o Section 1 – One-family residence zones o Section 10 – Institutional and office zone  Zoning Ordinance, Article 5 -Supplementary Regulations o Section 14 – Child Day Care Facilities (edits) o Section 22 – Adult Day Care Facilities (new section)  Zoning Ordinance, Article 12 - Definitions. Summary of Amendment: The proposed amendment establishes provisions for Adult Day Care facilities allowing them to be permitted in any zoning district provided that State licensing and City code requirements have been met. Other amendments update references and definitions to make distinction between Child Day Care facilities and Adult Day Care facilities. Key features of the Provisions:  Identifies a distinction between child day care facilities and adult day care facilities  Defines adult day care facilities, small adult day care facility, and large adult day care facility  Establishes the review processes for each type of facility depending on zoning of the subject property  Establishes requirements for parking, signage, and licensing  Adds allowances for after school care of children in Family Day Care Home – Children and Large Family Day Care Home - Children Process: The Legislative, Finance, and Administration Committee reviewed the proposed Text Amendments on September 25, 2017 and the First Reading on October 9, 2017. A Public Hearing before the Planning Commission was scheduled for November 20, 2017 and a Public hearing and Final Reading before City Council is scheduled for December 11, 2017. Ordinance Number: Proposed Ordinance #2017-13 File Number: MI-17-03

MI-17-03 Text Amendment: Adult Day Care Facilities Planning Commission Recommendation Report of November 20, 2017 to City Council Page 2 of 2 Planning Commission Recommendation: Following a Public Hearing on November 20, 2017, where no members of the public spoke, the Planning Commission voted unanimously (9-0) to recommend in favor of adoption of the proposed Ordinance #2017-13 regarding child day care facilities and adult day care facilities. Discussion by the Planning Commission included questions on the existence of any existing facilities that could be categorized as Adult Day Care facilities; an inquiry if the terms “child” and “adult” were defined; and if the Planning Office had received any requests for such facilities. Planning Staff notes the following:  Planning Staff notes that the definition of a “child day care facility” includes the reference to a “child” of a parent or guardian.  When the Zoning Ordinance does not include a specific definition of a term, then a dictionary may be consulted for the common definition.  Child day care facilities are regulated by the State of Delaware through the Department of Services for Children, Youth & Families, Office of Child Care Licensing. Their regulations reference a “child” as a person having not yet reached 18 years of age. Additionally, “children” are classified as infants (up to 12 months of age), toddlers (12-36 months of age), pre- school age (ages 3-5), and school-age children (Kindergarten and older).  Adult day care facilities are regulated by the State of Delaware through the Department of Health and Social Services. Their regulations reference an “adult” as any person 18 years of age or older. See the included Excerpt of the DRAFT Meeting Minutes of the November 20, 2017 Planning Commission meeting. Attachments:  DAC Comments: Department of Public Works, Office of the Fire Marshal and DelDOT  Excerpt of Draft Minutes from November 20, 2017 Planning Commission Meeting  Ordinance #2017-13

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: NOVEMBER 1, 2017 APPLICATION: Text Amendments: Adult Day Care Facilities FILE #: MI-17-03 REVIEWING AGENCY: City of Dover Electric and Public Works Departments CONTACT PERSON: Paul Waddell - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC 1. No objections to proposed amendments. WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. Our office has no objections to the proposed text amendments. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER / STORMWATER / SANITATION / STREETS / GROUNDS 1. None. I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

C F MI-17-03 I I T R CITY OF DOVER Y E DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R D.A.C. MEETING DATE: November 1, 2017 D S O H V A E L R APPLICATION: Text Amendments: Adult Day Care FILE #: MI-17-03 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal CONTACT PERSON: Matthew Brown, Deputy Fire Marshal PHONE #: (302) 736-4457 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT: ADDITIONAL / SPECIFIC REQUIREMENTS TO OBTAIN APPROVAL: 1. No objections. APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015 NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances *If you have any questions or need to discuss any of the above comments, please call the above contact person listed.

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: November 1, 2017 T =============================================================== APPLICATION: Text Amendment: Adult Day Care Facilities FILE#: MI-17-03 REVIEWING AGENCY: DelDOT CONTACT PERSON: Jonathan T. Moore PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: DelDOT has no comments regarding city & state code at this time. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: DelDOT has no recommendations at this time. ADVISORY COMMENTS TO THE APPLICANT: DelDOT has no advisory comments at this time. If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

CITY OF DOVER PLANNING COMMISSION November 20, 2017 Excerpt from Meeting Minutes – DRAFT The Regular Meeting of the City of Dover Planning Commission was held on Monday, November 20, 2017 at 7:00 PM in the City Hall Council Chambers with Chairman Mr. Tolbert presiding. Members present were Mr. Holden, Mr. Roach, Ms. Edwards, Mr. Holt, Mr. Baldwin, Dr. Jones, Mrs. Welsh, Ms. Maucher and Mr. Tolbert. Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Eddie Diaz, Mr. Julian Swierczek, and Mrs. Kristen Mullaney. MI-17-03 Text Amendments: Adult Day Care Facilities – Public Hearing and Review for recommendation to City Council on a series of Text Amendments to the Appendix B: Zoning Ordinance, Article 3 – District Regulations, Article 5 – Supplementary Regulations, and Article 12 - Definitions. The proposed Ordinance establishes provisions for Adult Day Care facilities allowing them to be permitted in any zoning district provided that state licensing and city code requirements have been met. Other amendments update references and definitions to make the distinction between Child Day Care facilities and Adult Day Care facilities. Ordinance #2017-13.  A copy of the Proposed Ordinance #2017-13 is available on the City’s website www.cityofdover.com under the Government Heading: Ordinances, Resolutions & Tributes. https://www.cityofdover.com/ordinances-and-resolutions  The Legislative, Finance, and Administration Committee reviewed the proposed Text Amendments on September 25, 2017 and the First Reading before City Council occurred on October 9, 2017. The Public Hearing before the Planning Commission is set for November 20, 2017 and Public Hearing and Final Reading before City Council is on December 11, 2017. Representatives: None Mrs. Melson-Williams stated that this is a proposal for a series of text amendments to the Zoning Ordinance. Just a reminder, the Planning Commission in this case is a recommending body. This will actually have to move on to City Council for their own public hearing and adoption of the Ordinance. This began with an inquiry related to if they allowed adult day care facilities. Staff found that basically the Zoning Ordinance is silent on that type of use. The provisions for child day care facilities are pretty much established in the Code but they are very specific to children in how they are defined. With this set of ordinance provisions, they are establishing provisions for adult day care facilities basically allowing them to be permitted in any zoning district. There are actually some State Regulations related to adult day care facilities. The key provisions of the Code are first to clearly make the distinction between “child” day care facilities and “adult” day care facilities so there are some changes in Article 3 and then in Article 5 Section 14 to make those very clearly related to children. With this Ordinance, there is a proposed new section and that would be Article 5 Section 22 which discusses the adult day care facilities and it defines them. There is the ability to have a small adult day care or a large adult day care. Again, that is predicated on the number of adult participants being served. It outlines the type of review processes for establishing such facilities. There are provisions included related to parking and Excerpt of Planning Commission Meeting Minutes of November 20, 2017 Page 1 of 3

signage as well as the licensing procedures that would be required. In Article 12, they go in and make sure that they are picking up those specific definitions. The other agencies really had no objection to the proposed text amendments. Just for clarity purposes, in our residential districts, child care facilities are basically allowed. The process is actually defined related to the number of children being served. They have added adult day care facilities as something that would require conditional use approvals in the residential zones but in the IO (Institutional and Office Zone), adult day care facilities would be a permitted use. As mentioned, in Article 5 Section 14 they make the distinction for child care facilities. The other minor change that we have done is for family day care homes and large family day care homes serving children. They have added the provisions that in addition to the full-time care number of children you have, they are allowing the maximum of three additional children for after-school care type facilities. A family day care home is one that serves six or fewer children with the additional allowance of three under after-school care. That brings it in line with some of the provisions that the State Child Care Licensing has for those types of facilities. The main gist of this is the addition of Article 5 Section 22 which is the adult day care facilities where it goes through the definitions. Adult day care facilities are “programs that provide health, social and related support services for four or more functionally impaired adults who require supervision due to cognitive or physical impairment and who cannot independently perform one or more activities of daily living.” These services are intended to be provided to adults for a period of less than twelve hours a day and are provided in a setting other than the participant’s home or the residence of the facility operator. An adult day care facility is very distinctive from an assisted living or nursing home. It’s not a full time residential component. Dividing it into small and large facilities, a small facility is anywhere from four participants up to sixteen. It becomes a large adult day care facility for places that are serving more than sixteen adult participants. The review process is also established. They clearly understand that there may be existing facilities that already are servicing adult participants in some way so if it meets the definition that they are proposing for the Code, then in that instance it would be permitted as an accessory use. In the residential zones, a Conditional Use Site Plan will be required to establish an adult day care facility. In the non-residential zones, if it is the small adult day care facility then it will be a Site Development Plan process. Most of those likely if it’s an existing building, will be able to be reviewed administratively for compliance. If someone is wishing to do the large adult day care facility is a non-residential zone then it is a Conditional Use Site Plan that will be subject to the Planning Commission’s public hearing process. Parking is based on the number of adult attendants and participants to establish that; very similar to what day care facilities have. The definitions section is updated with those provisions as well. Mr. Holt questioned if there were any adult day cares in operation in Dover now? Responding to Mr. Holt, Mrs. Melson-Williams stated that they believe that there probably is some programming offered at the Modern Maturity Center that would equate to this adult day care facility provision. They have a day break program so there may be something similar to that in some of the other nursing facilities as well. They clearly thought that there probably was something of a similar nature at the Modern Maturity Center. There may also be something of Excerpt of Planning Commission Meeting Minutes of November 20, 2017 Page 2 of 3

similar nature related to the services that Easter Seals provides at their location in town as well. Ms. Maucher questioned if “adult” and “child” were defined elsewhere in the Code? Responding to Ms. Maucher, Mrs. Melson-Williams stated that she does not believe so. She doesn’t believe that there is any distinction between child and adult. In that case, if it is not defined then you go to the common dictionary which would probably lead you to believe that ages eighteen and up would be an adult situation. Mr. Tolbert opened a public hearing and after seeing no one wishing to speak, closed the public hearing. Mr. Holt questioned if there have been any requests recently for an adult day care in the City? Responding to Mr. Holt, Mrs. Melson-Williams stated that they did receive an inquiry back in the summer regarding the ability to utilize an existing building for such a facility which then triggered us to really start to look at our Code and find that there really wasn’t anything that could address that type of facility. They went to the research mode; hence, the Ordinance that is before you tonight. Mr. Roach questioned if it would be smart of them to try to specify the idea of “adult” versus “child” care now or do we just wait until someone submits an application? It seems like if we wait and we don’t specify that parameter in regards to an adult day care facility and a child day care facility then we leave ourselves open for opportunities for wiggle room. Responding to Mr. Roach, Mr. Hugg stated that without knowing exactly what the regulations specify, both child day cares and adult day cares are regulated by the State and in each case, you have to meet the State licensing requirement. If we were to address that question, he thinks that we would probably default to whatever the State requirement is. Mrs. Welsh moved to recommend approval to City Council for MI-17-03 Text Amendments: Adult Day Care Facilities, seconded by Ms. Maucher and the motion was carried 9-0 by roll call vote. Mr. Holden voting yes; it seems to be a common sense way to clear up a lack of clarity currently. Mr. Roach voting yes; he appreciates the Planning Staff for their initiative and proactiveness in regards to this situation to take care of it before the Commission had to sit here confused. Ms. Edwards voting yes; it seems like it is a necessity unfortunately in the community. Mr. Holt voting yes; he thinks that it’s going to be needed in the very near future with the way that the City is growing. Mr. Baldwin voting yes. Dr. Jones voting yes; it’s a great option for family members who are taking care of others who may need care during the day. Mrs. Welsh voting yes. Ms. Maucher voting yes; for the reasons previously stated. Mr. Tolbert voting yes; updated regulations regarding the facilities is certainly needed. Excerpt of Planning Commission Meeting Minutes of November 20, 2017 Page 3 of 3

FINAL READING CITY OF DOVER ORDINANCE #2017-13 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Appendix B – Zoning, Article 3 – District Regulations, Section 1 – One-Family Residence Zones, 5 of the Dover Code be amended by inserting the text indicated in bold, blue font as follows: 6 7 ARTICLE 3. - DISTRICT REGULATIONS 8 9 Section 1. - One-family residence zones [(R-20, R-15, R-10, R-8 and R-7)]. 10 (R-20, R-15, R-10, R-8, R-7.) (See also article 5, Supplementary Regulations; and article 6, Off-Street 11 Parking, Driveways and Loading Facilities.) 12 1.1 Uses permitted. In a one-family residence R-20, R-15, R-10, R-8 and R-7 zones, no building or 13 premises shall be used and no building or part of a building shall be erected or altered which is 14 arranged, intended or designed to be used, in whole or in part, for any uses except the following: 15 1.11 The raising of field and garden crops, vineyards and orchard farming, the maintenance of 16 nurseries, and the seasonal sale of the products thereof, provided no building is erected and 17 signs conform with article 5, section 4. 18 1.12 One-family detached dwellings, not to exceed one such dwelling per lot. 19 1.13 Public buildings, structures and uses, including parks and playgrounds, subject to 20 approval of site plans by the planning commission in accordance with article 10, section 2. 21 1.14 The following uses are permitted, conditional upon the approval of the planning 22 commission in accordance with the procedures and subject to the general conditions set forth in 23 section 10.1 and to any specified requirements set forth below: 24 (a) Places of worship, including parish houses; [and] schools, including nursery schools, 25 kindergartens and day care centers in accordance with article 5, Supplementary 26 Regulations, section 14. Child Dday care facilities; philanthropic and eleemosynary 27 institutions; hospitals and sanitariums for general medical care; and funeral homes 28 subject to the following requirements: 29 i. Any school permitted under this paragraph [subsection 1.14(a)] shall be a 30 nonprofit organization within the meaning of the Internal Revenue Act and shall 31 be registered effectively as such thereunder. 32 ii. Any school permitted under this paragraph [subsection 1.14(a)], other than a 33 kindergarten, nursery school, or day care center, shall occupy a lot with an area of 34 not less than two acres, plus one acre for each 100 pupils for which the building is 35 designed. 36 iii. Any kindergarten or nursery school permitted under this paragraph [subsection 37 1.14(a)] shall be limited to a maximum of 50 children in zones R-8 thru R-20 and 38 a maximum of 100 children in all other zones. At least 100 square feet of outdoor 39 play space per child shall be provided. Outdoor play space shall be fenced or 40 otherwise enclosed on all sides and shall not include driveways, parking areas, or 41 land unsuited by other usage or natural features for children's active play space.

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 2 42 Fencing or other enclosures shall be a minimum height of four feet. The minimum 43 lot area for each ten, or remainder over the multiple of ten, children shall be the 44 same as the minimum lot area requirement for each dwelling unit in the districts 45 in which such uses are to be located. 46 iv. No such building or part thereof shall be erected with less than a 50-foot front 47 yard or nearer than 25 feet from any other street or property line. 48 v. The sum of all areas covered by all principal and accessory buildings shall not 49 exceed 20 percent of the area of the lot. 50 vi. Courts shall conform to the requirements of article 5, section 3 hereof. 51 (b) Railroad and public utility rights-of-way and structures necessary to serve areas 52 within the city, subject to such conditions as the planning commission may impose in 53 order to protect and promote the health and safety and general welfare of the 54 community and the character of the neighborhood in which the proposed structure is to 55 be constructed. 56 (c) Country clubs or other annual membership clubs, catering exclusively to members 57 and their guests, and accessory private playgrounds, golf courses, swimming pools, 58 tennis courts and recreation buildings not conducted as business enterprises, provided 59 that the following operations shall be prohibited: 60 i. Outdoor entertainment, live or mechanical; 61 ii. The use of outdoor public address systems for any purpose; and 62 iii. Exterior lighting producing glare at the lot line other than that essential for the 63 safety of the users of the premises. 64 No building erected under the provisions of this paragraph [subsection 1.14(c)] shall 65 be so erected nearer than 50 feet to any street or property line. 66 (d) Adult day care facilities in accordance with Article 5 – Supplementary 67 Regulations, Section 22 – Adult Day Care Facilities. 68 69 1.15 Accessory uses, limited to the following: 70 (a) Professional office or studio of an artist, dentist, musician, teacher, or physician, but 71 not including veterinarians, provided that: 72 i. Such office or studio is incidental to the residential use of the premises and is 73 carried on by a resident thereon with not more than one nonresident assistant; and 74 ii. Such office or studio shall occupy not more than 30 percent of the area of one 75 floor of the main building. 76 iii. Studios where dancing or music instruction is offered to groups in excess of four 77 pupils at one time or where concerts or recitals are held are prohibited. 78 iv. Medical centers, barbershops, beauty parlors, real estate offices, funeral homes 79 or similar uses shall not be considered permitted accessory uses.

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 3 80 (b) Garden house, tool house, playhouse, greenhouse or pool incidental to the residential 81 use of the premises and not operated for gain. 82 (c) Private garage, provided that, in the case of a one-family dwelling, such garage shall 83 have a capacity of not more than three passenger automobiles. One such space may be 84 leased to a person not [a] resident on the premises. 85 (d) Keeping domestic animals as pets, provided not more than three (3) dogs over six 86 months old, shall be permitted. 87 (e) Keeping of chickens for individual domestic purposes subject to the following 88 restrictions: 89 i. Keeping of chickens shall not be permitted on lots smaller than 10,890 square feet 90 in lot area. 91 ii. No more than five (5) chickens shall be permitted on a residential lot. 92 iii. Chickens shall be registered with the Delaware Department of Agriculture. 93 iv. Chickens shall be penned in a coop that shall be at least four (4) square feet per 94 chicken. 95 v. All chicken coops shall be located in a rear yard and shall be a minimum of 20 96 feet from side and rear property lines. 97 vi. Any odor associated with the chickens shall not be discernable from property 98 lines. 99 vii. Keeping of roosters shall be prohibited. 100 viii. Any lot with chickens shall either comply with these requirements by June 1, 101 2016 or remove the chickens. 102 (f) Dormitories accessory to schools, provided that such dormitories conform to the bulk 103 regulations of the RG-1 zone. For purposes of computing bulk requirements, each four 104 rooms shall be considered one dwelling unit. Parking shall be calculated as identified 105 in Article 6—Off-Street Parking, Section 3—Required off-street parking spaces, 106 Paragraph 3.1—Schedule of requirements. 107 (g) Customary home occupations, provided that: 108 i. No display of products, goods and/or signs shall be visible from the street. 109 ii. Such home occupation shall be incidental and secondary to the residential use of 110 the premises and shall be conducted in the principal building by the resident or 111 residents that reside therein. 112 iii. Nonresident assistants or co-workers shall be prohibited. 113 iv. Such home occupation shall not occupy more than 30 percent of the area of one 114 floor in the principal building. 115 v. There shall be no exterior effect such as noise, traffic, odor, dust, smoke, gas, 116 fumes, radiation, or electromagnetic interference.

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 4 117 1.16 [1.2] Site development plan approval. Site development plan approval in accordance with 118 article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection 119 or enlargement of all structures and related accessory structures. Such approval shall also be 120 required prior to the issuance of certificates of occupancy for a change of use. 121 1.17 [1.3] Performance standards. All uses are subject to performance standards as set forth in 122 article 5, section 8.1. 123 1.18 [1.4] [ Closed zone. ] Zone R-7 is a closed zone in accordance with article 10, section 5.19. 124 1.19 [1.5] [ Signs. ] Signs shall meet the regulations found in article 5, section 4, supplementary 125 sign regulations. 126 (Ord. of 1-8-1979; Ord. of 5-14-1990; Ord. of 12-14-1992(2); Ord. of 7-10-2000; Ord. of 2-12-2001; 127 Ord. No. 2009-12, 9-14-2009; Ord. No. 2011-21, 10-10-2011; Ord. No. 2016-01, 4-11-2016 ) 128 BE IT FURTHER ORDAINED: 129 That Appendix B – Zoning, Article 3 – District Regulations, Section 10 – Institutional and Office Zone 130 of the Dover Code be amended by inserting the text indicated in bold, blue font and deleting the text 131 indicated in red strikeout as follows: 132 133 Section 10. - Institutional and office zone (IO). 134 135 10.1 Uses permitted. In an institutional and office zone (IO), no building or premises shall be used, 136 and no building or part of a building shall be erected, which is arranged, intended, or designed to be 137 used, in whole or in part, for any purpose, except the following: 138 (a) Business, professional, or governmental offices. 139 (b) Banks. 140 (c) Research, design, and development laboratories. 141 (d) Public and institutional uses including hospitals, medical clinics, libraries, police stations, 142 courthouses, transit centers, schools, colleges, universities, places of public assembly, 143 philanthropic and charitable institutions, parks, playgrounds, public indoor recreation 144 centers, athletic fields. 145 (e) Public utility rights-of-way and structures necessary to serve areas within the city. 146 (f) Child Dday care centers, provided they are established in accordance with all applicable 147 state regulations pertaining to child care and provided that they are established and 148 maintained in accordance with article 5, section 14 of this ordinance. 149 (g) Emergency shelters and transitional housing. 150 (h) Adult day care facilities provided they are established in accordance with all 151 applicable state regulations pertaining to adult care and provided that they are 152 established and maintained in accordance with article 5, section 22 of this ordinance.

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 5 153 10.2 Conditional uses. The following uses are permitted, conditional upon the approval of the 154 planning commission in accordance with the procedures and subject to the general conditions set 155 forth in article 10, section 1: 156 (a) Firearm ranges, prisons, and correctional facilities. 157 (b) Public incinerators. 158 (c) Hotels and restaurants. 159 10.3 Accessory uses. The following uses shall be permitted accessory to other permitted uses on a 160 lot. 161 (a) Clinics, cafeterias, and recreational facilities. 162 (b) Motor vehicle storage and repair facilities accessory to a public or institutional use. 163 (c) Restaurants that are on a campus and intended to support users of the campus. 164 10.4 Uses prohibited. The following uses are prohibited: 165 (a) Landfills, dumps. 166 10.5 Enclosed buildings. All permitted uses and all storage accessory thereto, other than offstreet 167 parking, shall be carried on in buildings fully enclosed on all sides, except for outdoor eating areas 168 associated with restaurants approved by the city planner. 169 10.6 Performance standards. All uses are subject to performance standards as set forth in article 5, 170 section 8.1. 171 10.7 Site development plan approval. Site development plan approval in accordance with article 172 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or 173 enlargement of all structures and prior to the issuance of certificates of occupancy for any change of 174 use. 175 (Ord. of 10-24-1983; Ord. of 12-14-1992; Ord. of 7-12-1993, § 7; Ord. of 4-25-1994; Ord. of 10-12- 176 1998; Ord. of 7-10-2000; Ord. of 2-12-2001; Ord. of 4-23-2007(1); Ord. of 4-23-2007(2); Ord. No. 177 2014-08, 7-14-2014 ) 178 179 BE IT FURTHER ORDAINED: 180 181 That Appendix B – Zoning, Article 5 –Supplementary Regulations, Section 14 – Day Care Facilities of 182 the Dover Code be amended by inserting the text indicated in bold, blue font and deleting the text 183 indicated in red strikeout as follows: 184 185 Section 14. -– Child Dday care facilities. 186 187 14.1 General. In order to promote the development of quality child care outside of the home (day care 188 facilities), the following two basic assumptions have been made: 189 190 14.11 The establishment of child day care services and facilities, wherever there is a need, is a

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 6 191 necessary public objective; and 192 193 14.12 Day care programs for children shall be treated as community facilities and shall be 194 permitted to locate in any zoning district, provided that need has been demonstrated, state 195 licensing requirements have been met and no physical hazard to children can be reasonably 196 anticipated. 197 198 14.2 Definitions. 199 200 Child Dday care facility. For the purposes of this ordinance, the facilities described furnishing 201 care, supervision and guidance of a child or group of children unaccompanied by a parent or 202 guardian, for periods of less than 24 hours per day shall be defined as follows: 203 204 14.21 Child Dday care center. 205 206 (a) Any place, other than an occupied residence, which receives children for 207 compensation for day care or large family day care home; and 208 209 (b) Any occupied residence which receives 13 or more children for compensation for 210 day care. 211 212 Child Dday care centers shall be required to obtain conditional use approval by the planning 213 commission in accordance with the procedures and subject to the general conditions set forth in 214 article 10 and to any specified requirement set forth in subsection 14.3 below, except in zoning 215 districts where listed as a permitted use. 216 217 14.22 Family day care home-children. An occupied residence in which a person provides care 218 for children other than his/her own family and the children of close relatives for compensation. 219 Such care in a family day care home is limited to that care given to six or fewer children with a 220 maximum of three children allowed for after school care. Such child care facility shall be 221 permitted as an accessory use in all residential zones and shall be exempt from obtaining a 222 conditional use permit and site plan approval. 223 224 14.23 Large family day care home-children . A facility which provides child care for more than 225 six, but less than 13 children with a maximum of three children allowed for after school care. 226 This care may be offered in a private home or in a property converted to the purpose of providing 227 child day care. This form of day care facility requires the submission of a site plan application in 228 accordance with the procedures and subject to article 10, section 2 of the zoning ordinance. If a 229 large family day care home is not to be located in an occupied residence, then a conditional use 230 site plan application shall be required in accordance with article 10 section 1 of the zoning 231 ordinance. 232 233 14.3 Zoning criteria. 234 235 14.31 Number of children. Day care centers shall be limited to a maximum of 50 children in all 236 residential zones.

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 7 237 238 14.32 Outdoor play area. Must meet the state requirement for day care centers. 239 240 14.33 Off-street parking/loading. One space per each adult attendant, plus one space for every 241 ten children. 242 243 14.34 Signs in all residential zones. Signage shall be limited as follows:Signage for child day 244 care facilities 245 246 (a) Signs in residential zones. 247 248 (a) i. Family day care homes-children and large family day care homes-children. One 249 wall-mounted sign limited to two square feet. 250 251 (b) ii. Child Dday care center. One sign, wall-mounted or freestanding, limited in area 252 to 12 square feet. The planning commission shall consider the location of such sign as part of the 253 conditional use review and may approve a lesser amount of sign area if deemed necessary by the 254 commission to protect the general health, safety and welfare of the public in general and the residents of 255 the immediate neighborhood in particular. 256 257 (b) Signs in nonresidential zones. Child Dday care centers within nonresidential zoning 258 districts shall be governed by the sign regulations in effect for the particular 259 nonresidential zoning district in which the day care center is located. 260 261 14.35 Licensing requirements. Child Dday care facilities must meet state licensing standards, 262 and a license from the state shall be submitted to the department of planning and inspections 263 prior to the issuance of and must be inspected by the City of Dover Fire Marshal’s Office. 264 aA City of Dover Business License and a Public Occupancy Permit is required. 265 266 (Ord. of 5-14-1990; Ord. of 4-25-1994; Ord. of 4-23-2007(3)) 267 268 Editor's note— The subsections of this section have been numbered by the editor to retain format. 269 270 BE IT FURTHER ORDAINED: 271 272 That Appendix B – Zoning, Article 5 –Supplementary Regulations of the Dover Code be amended by 273 inserting a new Section 22 – Adult Day Care Facilities, as follows: 274 275 Section 22. – Adult day care facilities 276 Adult day care facilities shall be permitted to locate in any zoning district provided that state 277 licensing requirements have been met and such facilities are subject to the following 278 requirements: 279 280 22.1 Definitions

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 8 281 Adult day care facilities apply to any program that provides health, social and related support 282 services for four or more functionally impaired adults who requires supervision due to 283 cognitive or physical impairment or who cannot independently perform one or more activities 284 of daily living. These services are provided to adults for a period of less than 12 hours during 285 the day and are provided in a setting other than a participant’s home or the residence of the 286 facility operator. 287 Small adult day care facility. A facility that provides services for four adult participants but 288 less than 16 adult participants. 289 Large adult day care facility. A facility that provides services for 16 or more adult participants. 290 22.2 Review Process 291 (a) Adult day care facilities are permitted as accessory uses to existing facilities that provide 292 services to adult participants. 293 (b) Residential zones. A conditional use site plan application shall be required in accordance 294 with Appendix B-Zoning, Article 10-Planning Commission section 1 for adult day care 295 facilities in residential zones. 296 (c) Non-residential zones. 297 i. Site development plan approval in accordance with Appendix B-Zoning, article 10, 298 section 2 hereof shall be required for small adult day care facilities. 299 ii. A conditional use site plan application shall be required in accordance with 300 Appendix B-Zoning, article 10 section 1 for large adult day care facilities. 301 22.3 Zoning criteria 302 22.31 Off-street parking. One space per each adult attendant, plus one space for every four 303 adult participants. 304 22.32 Signage for adult day care facilities 305 (a) Signage in a residential zone. One sign, wall-mounted or freestanding, limited in 306 area to 12 square feet. The planning commission shall consider the location of such 307 sign as part of the conditional use review and may approve a lesser amount of sign 308 area if deemed necessary by the commission to protect the general health, safety and 309 welfare of the public in general and the residents of the immediate neighborhood in 310 particular. 311 312 (b) Signs in nonresidential zones. Adult day care facilities within nonresidential zoning 313 districts shall be governed by the sign regulations in effect for the particular 314 nonresidential zoning district in which the day care facility is located.

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 9 315 22.33 Licensing requirements. Adult day care facilities must meet state licensing standards 316 and must be inspected by the City of Dover Fire Marshal’s Office. A City of Dover Business 317 License and a Public Occupancy Permit are required. 318 BE IT FURTHER ORDAINED: 319 320 That Appendix B - Zoning, Article 12 – Definitions of the Dover Code be amended by inserting the 321 following new definition in its correct alphabetical order: 322 323 Adult day care facilities: Apply to any program that provides health, social and related support 324 services for four or more functionally impaired adults who require supervision due to cognitive or 325 physical impairment or who cannot independently perform one or more activities of daily living. 326 These services are provided to adults for a period of less than 12 hours during the day and are 327 provided in a setting other than a participant’s home or the residence of the facility operator. 328 329 (a) Small adult day care facility: A facility that provides services for four adult 330 participants but less than 16 adult participants. 331 (b) Large adult day care facility: A facility that provides services for 16 or more adult 332 participants. 333 334 BE IT FURTHER ORDAINED: 335 336 That Appendix B - Zoning, Article 12 – Definitions – Day care facility of the Dover Code be amended 337 by inserting the text indicated in bold, blue font and deleting the text indicated in red strikeout as 338 follows: 339 340 Day care facility: For the purposes of this ordinance, the facilities described furnishing care, supervision and 341 guidance of a child or group of children unaccompanied by [a] parent or guardian for periods of less than 24 342 hours per day shall be defined as follows: 343 Child Dday care facility: For the purposes of this ordinance, the facilities described furnishing care, 344 supervision and guidance of a child or group of children unaccompanied by a parent or guardian for periods of less 345 than 24 hours per day shall be defined as follows: 346 (a) Child Dday care center: 347 i. Any place, other than an occupied residence, which receives children for day care or large family 348 day care home; and 349 ii. Any place, including an occupied residence, which receives 13 or more children for day care. 350 351 (b) Family day care home-children: An occupied residence in which a person provides day care for children 352 other than his/her own family and the children of close relatives. Such care in a family day care home is 353 limited to that care given to six or fewer children with a maximum of three children allowed for after 354 school care. Such child care shall be permitted as an accessory use in all residential zones and shall be 355 exempt from obtaining a conditional use permit and site plan approval. 356 357 (c) Large family day care home-children: A facility which provides child care for more than six, but less 358 than 13 children with a maximum of three children allowed for after school care. This care may be 359 offered in a private home or in a property converted to the purpose of providing child day care.

Proposed Ordinance #2017-13-Appendix B–Zoning, Art. 3–District Regulations Page | 10 360 ADOPTED: * 361 362 363 364 SYNOPSIS 365 The proposed ordinance Article 5 section 22 will be a new section added to the Zoning Ordinance to 366 allow Adult day care facilities to be permitted in any zoning district provided that state licensing and 367 city code requirements have been met. The proposed amendment under Article 5 section 14 of the 368 Zoning Ordinance are revisions to the existing ordinance that identifies Child day care facilities. Other 369 amendments revise references and definitions pertaining to these uses. 370 371 (SPONSORS: NEIL AND HUGG) 372 373 374 Actions History: 375 12/11/17 – Scheduled for Public Hearing – City Council 376 11/20/17 – Scheduled for Public Hearing - Planning Commission 377 10/09/17 - First Reading – City Council 378 09/25/17 – Introduction – Council Committee of the Whole/Legislative, Finance, and Administration 379 Committee 380 381 382 S:\ClerksOffice\Ordinances\BLOCKS\Ordinance.wpd 383

Monthly Report October 2017 Office of City Assessor

ASSESSOR’S REPORT Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Oct. 2016/2017 the Month of Oct. 2016/2017 35 33 $400 40 Thousands $263 30 24 20 19 12 10 $200 20 11 $76 $85 $17 $24 $8 10 2 3 2016 $20 $13 2016 0 $0 2017 2017 Oct. 2016/2017 Realty First Time Buyer for the PropertySales in Dollars Month of Oct. 2016/2017 Received Prior to Recording 35 $6 40 33 $5 $8 Millions Res. Non‐First $6 $3 30 19 $4 $2 $1 Time Buyers $2 $0 $1 $1 20 11 2016 $0 Res. First Time 10 2017 Buyers 0 2016 2017 Major Updates Aug ‐ 17 Sept ‐17 Oct ‐ 17 Assessment Change $3,421,900 $7,923,000 $2,562,600 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 18 $3,139,100 $3,588,460 0.87 1.00 1

ASSESSOR’S REPORT Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. Assessor’s Office The following were mailed out: ‐ Supplemental Bills totaling $34,153.15. ‐ Delinquent Tax Bills with door hangers for properties with over one (1) year delinquency. 2

NOV 14, 2017 CITY OF DOVER PAGE: 1 08:07 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-066.16-02-04.01 3 R10 18 LOST TREE CT 1 5 1988 2 2611 B+ AV 252,600 05-OCT-17 248,000 1.02 ED05-067.13-01-75.00 3 R10 193 CARNOUSTIE RD 1 5 1972 2 2397 C+ AV 215,500 06-OCT-17 245,000 .88 ED05-067.17-02-06.00 3 R10 18 SHINNECOCK RD 1 5 2001 2 2284 B+ AV 208,600 04-OCT-17 270,000 .77 ED05-067.17-05-03.00 3 R10 206 PEBBLE VALLEY PL 1 5 1994 2 2429 B+ AV 241,700 24-OCT-17 271,000 .89 ED05-068.10-02-01.00 13 R10 890 TOWNSEND BLVD 1 5 1973 2 1524 C+ AV 137,900 20-OCT-17 197,000 .7 ED05-068.10-02-68.00 13 R10 973 BOGGS DR 1 16 1964 1 1386 C AV 106,900 04-OCT-17 117,000 .91 ED05-068.14-02-04.00 13 R10 341 BRADLEY RD 1 14 1966 1 1130 C GD 134,400 16-OCT-17 142,000 .95 ED05-076.03-02-92.00 14 R10 364 TRIBBITT ST 13 2017 2 1760 C+ AV 150,300 20-OCT-17 162,900 .92 ED05-076.03-04-11.00 11 R10 6 DERBYSHIRE CT 1 14 2007 1 2446 B+ AV 274,300 04-OCT-17 285,000 .96 ED05-076.05-02-10.00 14 R10 19 STONEY DR 1 8 1985 2 1754 C+ AV 137,200 11-OCT-17 179,900 .76 ED05-076.05-07-01.00 3 R10 216 PEBBLE VALLEY DR 1 5 1999 2 2444 A- AV 242,500 02-OCT-17 260,500 .93 ED05-076.20-01-57.00 5 R10 912 JANEKA LN 1 16 1960 1 1840 C+ AV 143,600 12-OCT-17 159,900 .90 ED05-077.07-07-68.00 6 R10 226 NOB HILL RD 13 2017 2 1220 B- AV 134,900 13-OCT-17 153,880 .88 ED05-077.07-07-69.00 6 R10 224 NOB HILL RD 13 2017 2 1220 B- AV 134,700 12-OCT-17 158,480 .85 ED05-077.17-02-40.00 5 R10 930 MONROE TER 1 5 1961 2 1536 C+ AV 165,400 16-OCT-17 185,000 .89 ED05-085.08-01-95.00 12 R10 116 CRESCENT DR 1 5 1968 2 1996 B- GD 184,200 25-OCT-17 216,000 .85 ED05-085.12-01-10.00 12 R10 337 ALDER RD 1 5 1965 2 1550 C+ AV 134,700 09-OCT-17 172,000 .78 LC05-068.10-01-58.00 13 R10 351 WEST WIND DR 1 8 1996 2 1739 C+ AV 139,700 17-OCT-17 164,900 .85

CITY COUNCIL - FY 17/18 Page 1 of 3 CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2017 - DECEM BER 4, 2017 110-1200-512.30-37 Current Balance - $18,934.48 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF THE BUDGETED AMOUNT $25,000.00 FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/12/17 Anderson Inner City Councilman Anderson authorized the use of Email dated $600.00 $600.00 $24,400.00 Cultural League, $600.00 of his community enhancement funds 07/11/17 from Inc. to fund 50% of the membership dues for 5 David needy students to participate in the Sankofa Anderson to African Drum and Dance Troupe. City Clerk's Office 07/16/17 Anderson MLK Jr. Councilman Anderson authorized the use of Email dated $500.00 $1,100.00 $23,900.00 Educational $500.00 of his community enhancement funds 07/16/17 from Community to help pay for breakfast and lunch for the David Center, Inc. Saturday Academy participants. Anderson to City Clerk's Office 07/26/17 Slavin Central Councilman Slavin authorized the use of Email dated $670.56 $1,770.56 $23,229.44 Delaware $670.56 to purchase incidental equipment and 07/26/17 from Habitat for play apparatus for the Habitat for Humanity's Tim Slavin to Humanity pop up parks/play streets program. It was noted Traci that the games would be usable for future McDowell 07/31/17 Hare Air Force Ball events too. Hare authorized the use of $500.00 Dover Downs Councilman $500.00 $2,270.56 $22,729.44 Committee for the deposit to reserve the Dover Downs Banquet Event ballroom for 436 Squadron's Annual Air Force Order (BEO) Ball. #24,727 dated 06/27/17 08/02/17 Cole Dover Library Councilman Cole authorized the use of his Sam's Club $397.50 $2,668.06 $22,331.94 Foundation community enhancement funds to reimburse receipt dated the Dover Library Foundation for the purchase 08/15/17; of bottled water for the Dover Comic Con 2017 Email dated event. 08/02/17 from Scott Cole to Traci McDowell 08/07/17 Neil 3d Airlift Councilman Neil authorized $100.00 of his Email dated $100.00 $2,768.06 $22,231.94 Squadron community enhancement funds to be donated to 08/07/17 from Booster Club the 3d Airlift Squadron Booster Club for the Fred Neil to Dover Air Force Base Open House. Traci McDowell 08/14/17 Anderson Boys and Girls Councilman Anderson authorized a donation of Emails dated $100.00 $2,868.06 $22,131.94 Club of $100.00 of his community enhancement funds 08/08/17 and Delaware to the Boys and Girls Club of Delaware, for the 08/14/17 from Greater Dover Boys and Girls Club - 4th District David children. Anderson to Debbie Krueger 12/04/17 S:\BUDGETS\Coun-18.qpw

CITY COUNCIL - FY 17/18 Page 2 of 3 08/14/17 Anderson City of Dover Councilman Anderson authorized a donation of Email dated $250.00 $3,118.06 $21,881.94 Parkland $250.00 of his community enhancement funds 08/14/17 from Reserve for the Back to School Giveaway and Rib-Off David Fundraiser Initiative (to be credited to the City's Anderson to Parkland Reserve) Debbie Krueger 08/23/17 Cole Dover High Councilman Cole authorized $300.00 of his Email dated $300.00 $3,418.06 $21,581.94 School community enhancement funds to help pay for 08/23/17 from AFJROTC storage units for the air rifles used by the RifleScott Cole to Booster Club Team. Traci McDowell 09/08/17 Polce City of Dover Councilman Polce authorized the Email dated $250.00 $3,668.06 $21,331.94 Clearing allocation of $250.00 of his community 09/08/17 from Account - Rec enhancement funds for the Dover Park Tanner Polce Revenue Revitalization Event on 09/09/17. to Donna Mitchell 09/08/17 Lewis City of Dover Councilman Lewis authorized the allocation of Email dated $250.00 $3,918.06 $21,081.94 Clearing $250.00 of his community enhancement funds 09/08/17 from Account - Rec for the Dover Park Revitalization Event on Tanner Polce Revenue 09/09/17 to Donna Mitchell 09/11/17 Slavin City of Dover Councilman Slavin authorized the allocation Email dated $250.00 $4,168.06 $20,831.94 Clearing of $250.00 of his community enhancement 09/07/17 from Account - Rec funds for the Dover Park Revitalization Event on Tim Slavin to Revenue 09/09/17 Roy Sudler and Donna 09/07/17 Sudler City of Dover Councilman Sudler authorized the allocation Mitchell Email dated $300.00 $4,468.06 $20,531.94 Clearing of $300.00 of his community enhancement 09/07/17 from Account - Rec funds for the Dover Park Revitalization Event on Roy Sudler Revenue 09/09/17 09/19/17 Anderson Interdenominatio Councilman Anderson authorized the Email dated $520.00 $4,988.06 $20,011.94 nal Ministerial designation of $520.00 to the 09/19/17 from Alliance of Interdenominational Ministerial Alliance of David Dover and Dover and Vicinity (IMA) for the Expungement Anderson to Vicinity (IMA) Clinic on 11/03/17. The funds are for Dover City Clerk's residents. The cost is estimated to be $52 per Office 11/13/17 Anderson Interdenominatio person. Councilman Anderson authorized the Email dated $380.00 $5,368.06 $19,631.94 nal Ministerial designation of $380.00 for the Community, 11/11/2017 Alliance of Family, and Fellowship Dinner from David Dover and Anderson to Vicinity (IMA) City Clerk's Office 11/13/17 Slavin National Councilman Slavin authorized the designation Email dated $697.46 $6,065.52 $18,934.48 Council on of $697.46 for playstreets equipment. It was 07/26/17 from Agricultural Life noted that the games would be usable for future Tim Slavin to and Labor events too. (Note: $670.56 was previously paid Traci Research Fund, to Central Delaware Habitat for Humanity for the McDowell and Inc. (NCALL) purchase of these items based upon the email invoice correspondence received; however, the items #20171031 were actually purchased and invoiced by NCALL. Habitat is supposed to return the $670.56 that they received in error.) $6,065.52 $18,934.48 12/04/17 S:\BUDGETS\Coun-18.qpw

CITY COUNCIL - FY 17/18 Page 3 of 3 Budgeted District Council YTD Expenditures Balance Amount Sponsor $5,000.00 At-Large Slavin $1,618.02 $3,381.98 $2,500.00 1st District Lindell $0.00 $2,500.00 $2,500.00 1st District Polce $250.00 $2,250.00 $2,500.00 2nd District Hare $500.00 $2,000.00 $2,500.00 2nd District Lewis $250.00 $2,250.00 $2,500.00 3rd District Cole $697.50 $1,802.50 $2,500.00 3rd District Neil $100.00 $2,400.00 $2,500.00 4th District Anderson $2,350.00 $150.00 $2,500.00 4th District Sudler $300.00 $2,200.00 TOTAL $6,065.52 $18,934.48 12/04/17 S:\BUDGETS\Coun-18.qpw

CITY MANAGER’S MONTHLY REPORT OCTOBER 2017

Average Disconnects 112 112 96 92 86 77 71 69 61 58 53 58 60 49 48 50 47 51 24 19 19 26 38 36 33 32 Average Accounts Cut Per Day Average Accounts Available to Cut Per Day

Work Orders Processed 2,500 2,000 1,500 1,000 500 0 OCT-16 NOV-16 DEC-16 JAN-17 FEB-17 MAR-17 APR-17 MAY-17 JUN-17 JUL-17 AUG-17 SEP-17 OCT-17 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Oct- Jul-17 16 16 16 17 17 17 17 17 17 17 17 17 Series1 1,614 1,615 1,643 1,437 1,478 1,665 1,325 1,515 1,996 1,955 2,132 1,811 1,820 Payment Agreements / Extensions 800 700 600 500 400 300 200 100 0 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Oct- Jul-17 16 16 16 17 17 17 17 17 17 17 17 17 Series1 565 565 467 487 385 467 525 523 436 501 695 525 554 CUSTOMER PAYMENT USAGE 80,000 60,000 40,000 20,000 0 Drive-Thru Over the Mail, Drop Box Credit Cards Bank Drafts Window Counter 2018 YTD 8,169 19,092 70,701 869 7,384 2017 YTD 7,279 14,672 53,422 635 5,694

Total Accounts Bank Drafted 2500 2000 1500 1000 500 0 January February March April May June July August September October November December 2017 1668 1747 2214 1660 2226 1662 1863 1989 1723 1806 0 0 2016 1605 1751 1954 1636 1982 1775 1812 2309 1602 1831 1886 1770 Customer Payments Made Through Bank Draft 600000 500000 400000 300000 200000 100000 0 January February March April May June July August September October November December 2017 279823.56 297914.5 342455.53 256771.02 339351.31 267485.44 351745.72 424715.11 354068.36 319522.02 0 0 2016 247351.87 276553.6 327013.78 253729.28 289793.16 263957.73 317148.01 480391.62 374575.25 389971.29 302860.98 259092.91

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number Customers Month outages customers Feb 16 57,888 Gained Feb 16 110.15 Mar 16 55,967 Feb 16 2 106 Feb 16 14 Mar 16 98.93 Apr 16 53,202 Mar 16 7 353 Mar 16 16 Apr 16 100.37 Apr 16 5 672 Apr 16 29 May 16 128.16 May 16 56,586 May 16 2 206 May 16 13 June 16 133.59 June 16 65,414 June 16 14 601 June 16 53 July 16 165.92 July 16 80,114 July 16 9 307 July 16 13 Aug 16 162.61 Aug 16 83,086 Aug 16 9 214 Aug 16 13 Sept 16 159.99 Sept 16 67,117 Sept 16 7 915 Sept 16 35 Oct 16 116.94 Oct 16 57,707 Oct 16 8 224 Oct 16 27 Nov 16 98.27 Nov 16 54,812 Nov 16 6 4293 Nov 16 41 Dec 16 60,179 Dec 16 5 207 Dec 16 37 Dec 16 101.04 Jan 17 3 12 Jan 17 40 Jan 17 113.04 Jan 17 63,172 Feb 17 1 2 Feb 17 31 Feb 17 106.4 Feb 17 54,811 Mar 17 4 160 Mar 17 15 Mar 17 108.2 Mar 17 60,690 Apr 17 4 114 Apr 17 58 Apr 17 54,062 May 17 5 148 May 17 58 Apr 17 107.03 June 17 7 3084 June 17 25 May 17 133.93 May 17 57,823 July 17 19 2556 July 17 90 June 17 155.81 June 17 70,081 Aug 17 8 1466 Aug 17 24 July 17 79,883 Sept 17 2 1094 Sept 17 31 July 17 162.88 Oct 17 5 2311 Oct 17 83 Aug 17 157.18 Aug 17 74,534 Sept 17 137.01 Sept 17 64,235 Oct 17 129.11 Oct 17 59,890 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 18 YTD FY 17 FY 16 43.13 22.1 53.54 Controllable Outages Average Response Time Annual goal is less than 40 Goal is less than 30 minutes Month Year-to-date Month Year-to-date 1 12 34.5 Minutes 37.1 Minutes PROGRAM UPDATES OCT 17 OCT 16 FY18 YTD Tree Trimming 326 428 1247 Number of Oil Releases 0 0 1 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 83 9 228

HUMAN RESOURCES October 2017 Oct Nov Dec Jan Feb March April May June* July Aug Sept Oct Total Category 16 16 16 17 17 17 17 17 17 17 17 17 17 Caucasian* 301 302 300 299 296 293 290 289 291 292 290 291 288 n/a Minorities* 72 72 71 71 71 72 73 73 74 79 76 77 74 n/a Hired 9 3 1 5 1 5 1 3 3 9 1 8 1 50 Terminated/Resigned/ 1 2 4 6 4 7 3 4 3 3 6 6 6 55 Retired/Other Transferred/Promoted 0 0 2 2 0 1 1 1 0 3 1 1 3 15 Jobs Posted 3 1 7 2 6 7 5 2 1 7 1 2 4 48 Workers Comp. Injuries 6 3 0 2 2 2 2 4 3 1 0 6 3 34 Workers Comp. Hours 254 319 342 259 252 397 275 648 475 417 396 173 202 4,409 *330 Full-time Employees: Part-time Employees: 32 (3 Pitts Center, 1 Recreation, 18 Library, 1 Customer Service, 1 Central Services, 8 Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. * Updated Position Hired: Water Treatment Plant Operator I Position Transferred/Promoted: Administrative Assistant City Clerk’s Office to Administrative Assistant Finance; Crew Leader (Streets) to Public Works Inspector; LAN Analyst to Senior LAN Analyst (DPD) Position Terminated/Resigned/Retired: Police Officer, Customer Service Representative I (part-time), Customer Service Representative I (full-time); Crew Leader (Sanitation), Police Recruit, Administrative Assistant Finance Positions Posted: Inspector I (Code Enforcement); Utility Maintenance Mechanic I; Motor Equipment Operator I & II (Sanitation), Substation Technician (In- House only) Recruitment Information (Positions closed in October) Position Total Female Male Unknown Black White Hispanic Asian/Pacific American Two Or Unknown In Out Islander Indian/Alaskan More Dover Dover Native Civil Engineer 8 2 5 1 - 1 - 1 - - 6 1 7 Payroll Specialist 37 32 3 2 5 14 - - - 1 17 15 22 Inspector I, Code 23 2 13 8 3 14 - 1 - - 5 11 12 Enforcement Utility Maintenance 11 - 9 2 1 9 - - - - 1 4 7 Mechanic I Substation Technician 0 - - - - - - - - - - - - (In-House) Motor Equip Operator 15 1 13 1 6 7 - - 1 1 - 7 8 I/II Sanitation Open or Currently Recruiting* Open or Currently Oct Nov Dec Jan Feb March April May June July Aug Sept Oct Recruiting by Dept. 16 16 16 17 17 17 17 17 17 17 17 17 17 Electric 3 4 4 4 4 4 4 4 5 7 7 8 8 Public Works 5 6 6 5 5 6 6 6 7 8 11 13 13 Police 1 1.5 3 5.5 6 7.5 9.5 9 8 6.5 6.5 .5 3.5 All Other Departments 9 14 13.5 11.5 11.5 12 10 9.5 9 7.5 7.5 8 10.5 Totals 18 25.5 26.5 26 26.5 29.5 29.5 28.5 29 29 32 29.5 35 *Not used for Budgeting Purposes  The following has been updated to reflected the Fiscal 2017-18 Budget Electric: Lineman 2nd class, Electric Meter Technician; Key Accounts, Electric Director, (2) Substation Technician, Groundworker, Electric Meter Technician Crew Leader Public Works: (2) Utility Maintenance Mechanic I; Laborer II (Grounds); Gardener I, Motor Equipment Operator III (Water/wastewater); Field Supervisor II (Grounds), Civil Engineer, Motor Equipment Operator I (Sanitation), Motor Equipment Operator II (Sanitation), (2) Motor Equipment Operator I (Grounds); Crew leader (Streets); Crew Leader (Sanitation) Police: Cadet; (3) Police Officers All Other Departments: City Manager, Director Planning & Inspections, Billing Supervisor (Customer Service); Customer Service Clerk II (Collections); Customer Service Clerk I; Customer Service Clerk I (part-time); Budget Analyst; Office Assistant; Payroll Specialist, Inspector I (Code Enforcement), Administrative Assistant (City Clerk’s Office)

HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 12.86 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 .54 1.64 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 6.29 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 4.11 Other - - - - - - - .55 2012 Healthcare cost sharing implemented 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 Total Number of Employees 21 25 38 37 21 42 32 47 Separating from Service Average Number of Full-time 362 356 333 325 331 333 340 339 Employees Average Number of Part-time 16 15 12 14 18 24 28 28 Employees * Healthcare cost sharing implemented Workers Compensation Cost CY 2017 33 4 14 Department 33 8 272 13 29 8 31 Total Cost (In thousands) Total $445,000

INFORMATION TECHNOLOGIES Service Requests Resolved 60 55 49 49 50 42 41 44 38 36 40 31 31 27 30 22 23 20 10 0 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Programming Requests Completed 40 27 29 28 30 24 21 22 23 18 20 19 20 20 16 17 10 0 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Page Views - City of Dover Web Page 30,000 25,000 Pages Viewed 20,000 27,522 25,578 27,338 25,417 25,344 24,670 15,000 23,712 23,724 22,895 24,034 23,269 20,417 16,020 10,000 5,000 0 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Noteworty: Established hardware requirements and placed the order for new ERP System HW Completed extensive troubleshooting and configuration improvement to server storage system Telephone system upgrade process started Installed new backup and disaster recovery system with offsite cloud replication

October 2017 Monthly Report Highlighted Special Events & Attendance: Senator's Day 250 "In Harmony..." Concert Series 150 Monster STEM Night 175 Halloween Mini-Con 250 Total Items Checed Out: 31,181 Programs: Offered Attended E-books: 2,790 Adult 50 919 New Library Cards: 405 Teens 46 499 Children 57 3,287 Library Card Holders: 36,529 Job Center 49 339 Service Area Population: 62,527 Library Visitors: 24,099 Meeting Rooms Usage: 1,189 Computer Users: 4,708 Wireless Users: 1,948 Items Loaned to/Received from Other Libraries: 6,209

Parks & Recreation October Monthly Report Parks & Recreation Highlights  Fall Youth Soccer touts another successful season with 251 local youth registered in our league. Con nued partnerships with the YMCA of Dover and Holy Cross bring this full circle in our community. We had many repeat par cipants from our previous seasons, as they find our soccer league affordable and fun for their families. The outdoor season will con- clude in November. We’re already taking registra ons for the indoor season being held this winter.  Parks & Recreation staffed two booths suppor ng healthy lifestyles while promo ng our programs. Edgewell Personal Care invited us to par cipate in their 2nd Employee Well- ness event. This was a great opportunity to share our programs for adults and youth, while suppor ng their healthy employee ini a ves. Delaware State Parks invited us to par cipate in their Healthy Kids Day at Killens Pond. Third graders from across Kent County received program informa on along with safe bike riding and walking materials.  Schutte Park was the home for the 2017/18 Dover High School and Central Middle School Cross Country’s program. Dover High hosted two meets with visi ng teams from Caesar Rodney, Cape Henlopen, Delmar and Lake Forest. Central Middle hosted five meets with visi ng teams from W.T. Chipman, Fifer, Milford, Postlewait, and Smyrna. Bicycle/Pedestrian Subcommittee - Agenda topics covered the People For Bikes grant, Bike Friendly Community Applica on, Senator Bikeway, partnership with Capital School District, the Walk Friendly report card, AARP signage grant, the Kent County Regional Bike plan and other associated topics. Staff assisted with a Bike Rodeo hosted by the Dover Elks Lodge 1903 and Dover Police Department. 26 bikes and safety equipment were given out to at risk youth during the event. Silver Lake Commission - Mee ng on October 11, the members received a public works update for ongoing projects, discussed recent complaints about jet skies, and discussed a spring clean up event in conjunc on with a Mayor’s Kayak/Canoe event. They will meet again in January 2018. Personnel and Training Updates - No training to report for October. October Enrollment Summary Category FY18 FY17 General Recrea on 136 118 Sports 10 38 Trips 0 0 Leagues 470 425 Camps 0 0

Recreation Revenue Breakdown Revenue Breakdown October 2017 October 2016 General Recrea on $1,416.00 General Recrea on $1,442.11 Sports $76.00 Sports $760.00 Trips $1,776.00 Trips $333.00 Leagues $4,135.00 Leagues $2,590.00 Building & Field Rentals $675.00 Building & Field Rentals $1,160.00 Camps 0 Camps 0 Youth Connec ons/CSW $2,090.50 Youth Connec ons/CSW $1,320.00

John W. Pitts Recreation Center – October 2017 Total Program Attendance Facility Usage By The Hour Facility Usage By The Hour October 17 FYTD 18 October 16 FYTD 17 Open Gym 504 1,226.5 519 1,154 Fitness Classes 22 106 26 108 Leagues 50 332 57 323.5 Camps 0 925 0 988.5 Sports Classes 7 7 13.5 13.5 Meetings & Rentals 23.5 129.5 35 49 Enrichment Classes 2 2 2 4 Total Facility Usage Hours 608.5 2,728 652.5 2,640.5 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Program Attendance** October 17 FYTD 18 October 16 FYTD 17 Total 1,390 14,176 1,862 12,652 Open Gym 346 956 315 931 Fitness Classes 77 399 119 493 Leagues 760 9,592 1,060 9,428 Camps 0 1,022 0 1,284 Sports Classes 75 75 182 182 Meetings & Rentals 124 2,124 175 312 Enrichment Classes 8 8 11 22 Since our opening in late April 2008, we have had 519,758 guests at the John W. Pitts Recreation Center.

PUBLIC WORKS Construction Inspection Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court The Grande, Building 4 Chestnut Grove Chesapeake Utilities- Dover Campus Clearview Meadows Eden Hill Medical Center Eden Hill Reed Street Apartments Nottingham Meadows Leander Lakes Garrison Oak Technical Park Eden Hill Commercial Center Tall Pines Islamic Society of Central Delaware Whatcoat Apartments Panera Bread Blue Hen Apartments Enterprise Business Park Sanitation OCTOBER 17 FYTD 18 OCTOBER 16 FYTD 17 Trips to DSWA Sandtown Landfill 212 862.00 159 683.00 Total Tonnage to DSWA 1,064.02 4,726.40 945.39 4,060.49 90-Gallon Containers Delivered 46 307.00 55 209.00 300-Gallon Containers Delivered 0 0.00 0 0.00 Total Man Hours-containers Delivered 25 96.00 18 71.00

CURBSIDE RECYCLING STATS TOTAL # OF TOTAL # OF HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED October 2017 21,276 9,450 282,140 13.26 Streets OCTOBER 17 FYTD 18 OCTOBER 16 FYTD 17 Signed Installed 21 51.00 13 42.00 Signs Repaired 6 30.00 14 30.00 Curbs Painted Yellow (feet) 598 877.00 148 2,813.00 New Post Installed 3 21.00 16 32.00 Storm Catch Basins Repaired 0 5.00 1 9.00 Storm Catch Basin Repairing (Hrs.) 0 37.00 2 13.50 Storm Catch Basins Cleaned 6 44.00 1 20.00 Storm Catch Basins Cleaning (Hrs.) 2.00 37.50 2 2,227.00 Hot Mix Patching (Tons) 5.50 13.60 0 0.00 Hot Mix Patching (Hrs.) 12 20.00 0 0.00 Cold Mix Patching Hrs.) 11.0 38.08 15 56.25 Concrete Work (Hrs) 0.0 150.00 0 14.00 Concrete Patching (Cubic Yards) 2.50 24.59 0 4.03 Ditch Work (Hrs). 0 2.00 0 2.00 Street and Alley Maintenance (Hrs) 19.0 54.00 0 0.00 Street Sweeping (Miles) 1,652 6,522.24 1,773 7,560.00 Street Sweeping (Cubic Yards) 203.00 529.25 212.0 644.08 Leaves Collected (Cubic Yards) 1,021.0 1,165.00 954.0 954.00 Leaf Collection (Miles) 659 822.00 655 655.00 GROUNDS Work Orders Total Work Orders = 10 General = 2 Arborist = 8 Arborist Crew October 2017 October 2016 Trees Trimmed 38 17 Trees Removed 5 6 Stumps Removed 4 0 Trees Planted 6 0 Root Pruning 2 0 Beautification Crew Tulip order received Weeds and plants being removed from flower beds for bulb planted Started planning tulip bulbs

Mowing Crew All mowing equipment in good operating order Mowed city properties and parks Mowers cleaned and prepped for winter use Litter Removal Litter is being picked up on City properties as per the weekly schedule Litter person has been diligent in the reporting of destruction in City parks Miscellaneous Completed 10 work orders Serviced mowing equipment Set stage up for 2 events Prepared ball fields for fall softball league daily Opened and closed Silver Lake Dam Tree and debris removal from wind storm GEOGRAPHIC INFORMATION SYSTEMS (GIS) City Manager Created a 30"x40" map of all City properties, with recent Sheriff Sales highlighted. Printed one copy. Public Works Created a Lead & Copper Sample layer based of a spreadsheet in a Word document. Public Works Revised the 2017 flushing maps for Fall. Created PDFs of each day. Public Works Created two CAF maps for the S Bradford St and William St water main replacement project. Public Works Created a CAF map for the Lincoln Street ADA Sidewalk Compliance project. Public Works Created a 30"x40" map of the ditches and pipes located in Maple Dale Country Club. Public Works Updated the Parcels, Rentals, and Active AHIs layers. Public Works Created maps, multiple choice sheets, and answer sheets for the 2017 GIS Day Aerial Golf. Public Works Created a 30"x40" map of the lead and copper data points. Printed a copy. FLEET AND FACILITIES MANAGEMENT Fleet Maintenance PM Work Orders Completed: 27 Number of Tire Repairs: 13 Number of Road Repairs: 8 Other Work Orders: 59 Repair Hours: 194.65 Road Repair Hours: 12 Total Work Orders: 86 Fabrication Hours: 12 Misc. Hours: 12 PM Hours: 126 # Of Scheduled PM’s: 26 # Of Scheduled PM’s: Completed: 12

Major Program Updates October October MEASURE 2017 2016 DIFFERENCE Fleet Maintenance - Scheduled Preventative 12 out of 26 8 out of 26 Maintenance appointments +15.38 % 46.15 % 30.77 % being kept (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 36 out of 40 37 out of 37 completed within 5 days -10.0 % 90 % 100 % (Quantity and Percentage) Facilities - Emergency work orders completed within 2 5 out of 5 3 out of 3 0% days (Quantity and 100 % 100 % Percentage) Water/Wastewater Divisions Sept 16 Oct 16 Nov 16 Dec 16 Jan 17 March 17 Feb 17 Total Water Prod. 176,510,000 173,574,000 122,328,000 132,009,000 139,873,000 153,874,000 126,731,000 Billed Consumpt. 184,214,000 159,687,000 133,279,000 114,760,000 114,760,000 120,373,000 150,473,000 Total Flow to County 125,583,000 169,995,000 114,255,000 114,682,000 141,147,600 120,431,000 115,346,000 City Readings 135,635,579 147,838,447 150,270,118 136,196,345 142,470,400 134,835,733 148,506,989 April 17 May 17 June 17 July 17 Aug 17 Sep 17 Oct 17 Total Water Prod. 142,087,000 171,797,000 183,692,000 195,693,000 183,352,000 172,501,000 172,453,000 Billed Consumpt. 127,958,000 127,958,009 161,418,000 179,460,000 169,521,000 169,521,000 159,271,000 Total Flow to County 123,927,000 170,213,000 136,745,000 125,926,000 178,219,000 139,090,000 153,736,000 City Readings 135,076,400 168,499,897 141,349,551 138,366,768 167,858,838 144,462,028 168,885,523 ENGINEERING SUMMARY Major Program Updates OCTOBER 17 OCTOBER 16 DIFF FY18 YTD FY17 YTD State and Federal Violations 0 0 0 0 0 Water Quality Complaints 18 22 -4 41 58 Plan Review Completed Within 30 days of Submission 4 5 -1 32 24

OPERATIONAL SUMMARY Task OCTOBER 17 OCTOBER 16 CURRENT FY Water Production - Daily Average 5,563,000 5,599,161 907,695,000 Average Field Response Time (goal is <30 minutes) 17.00 16.5 17.00 Water Mains Repaired 1 3 2 Water Service Lines Repaired 1 0 5 Wastewater Mains Repaired 0 1 1 Wastewater Service Lines Repaired 0 0 3 Sewer Lines Flushed - linear feet 12,393 40,833 192,329 Sewer Mains Videoed -linear feet 0 0 4,287 Sewer Manholes Cleaned 34 166 34 Total Fire Hydrants in Service 1,839 1,820 1,839 Total Water Meters in City Distribution System 14,717 14,509 14,717

City Planner’s Monthly Report Department of Planning & Inspections OCTOBER 2017 Planning & Inspections Highlights Some Items to Call to Your Attention: The City’s economy continues to show positive improvement as reflected in building and licensing reports. Overall, the Department has collected 59% of its budgeted revenues, primarily from annual Business License re- ceipts. In October, the Planning staff reviewed 103 Building Permits/ Certificates of Occupancy for a YTD total of 957 compared to 932 at this time in 2016 and 812 in 2015. This includes 52 new homes valued at over $12 million. Construction is also strong for multi-family dwelling projects such as Tall Pines, Leander Lakes and Blue Hen Apartments. Commercial projects continue as well with the opening of Panera Bread, Site Plan approval for Longhorn Steakhouse, approval of the sign package for Capital Station, and a number of new businesses Downtown that are recently opened or soon to open (Puffster Vape Lounge, The Loocke, My Roots, and a coffee shop). Code Enforcement and Inspections functions are also noteworthy. During October, 131 new enforcement cases were opened bringing the YTD total to 653. Code officers conducted 345 inspections during the month; again tall grass and property maintenance violations predominate. Finally, 320 licenses of various types were issued in October (compared to only 213 last year this period), 404 inspections took place (v. 365 last year), and 210 Building Permits were issued (v. 163 this month last year).

City Planner’s Monthly Report Planning, Inspections & Recreation More Highlights! PANERA BREAD— 545 North DuPont Hwy FSA LOGISTIX — 60 Starlifter Avenue

PROGRESS IN PICTURES Cannon Mills: 319 and 323 Loftland Drive Cannon Mills: 335 and 339 Loftland Drive 436 and 440 West Reed Street Leander Lakes Apartments: 500 Isabelle Isle

Planning & Inspection Revenues FY ' 18 Actual FY '18 Budget (YTD) October % of Budget Revenue Stream Business License $1,467,000 $ 1,434,200 98% Trailer License $19,000 $ 16,641 88% Building Permits $800,000 $ 254,072 32% Cert. of Occupancy $13,000 $ 7,995 62% Public Occupancy $23,000 $ 875 4% Lodging House $14,000 $ 28 0% Plumbing/Heating/ Air $115,000 $ 80,000 70% Rental Inspection Fee $437,000 $ 2,203 1% Miscellaneous $27,000 $ 3,852 14% Fire Protection Fees $65,000 $ 37,178 57% Code Enforcement Fines $35,000 $ 13,625 39% Vacant Building Reg. $250,000 $ 80,075 32% Total P&I Revenue $3,265,000 $ 1,930,744 59% 31-Oct-17 PERSONNEL AND TRAINING  On October 4, 2017 Maria Quinones (Deputy Fire Marshal) took an on-line course for Certified Fire Investigation Training.  On October 19, 2017 Maria Quinones attended Leiss Computer Training in Dover.  On October 24, 2017 the following Building Inspections staff of Gregory Akers, Mike McGregor, Chris Scott, and Ron Coburn attended American Wood Council- Prescriptive Deck Requirements training at the Kent County Building in Dover. PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For October 2017, Planning Staff was involved with review of 68 Permits and 35 Certificates of Occupancy permits. This results in a 2017 calendar year to date total of 957 Permits and Certificates of Occupancy (2016 calendar year to date total of 932 Permits and COs compared to 812 for 2015). Planning Staff also reviews new applications for Business Li- censes and Rental Dwelling Permits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  The Planning Office continues to be involved in the following studies and projects: Re- storing Central Dover Community Plan implementation, the Dover/Kent County MPO Regional Bicycle Plan Update project, and Downton Dover Parking Study.  Planning Staff continues working on reviewing Dover’s Downtown Development District program management seeking to better understand the administrative activities and to fo- cus on updates to program outreach materials.  The Planning Office is concluding the Study of “Non-conforming Uses” which identified non-compliant uses in specific residential zones. Two Rounds of Notifications to non- conforming property owners occurred in 2016 and early 2017 with a number of the identi- fied properties taking action to resolve the non-conformity issues. The last Rezoning ap- plication was approved in late September. Staff will be working on the close-out of the project files and a final report.  Planning Staff participated in the Delaware Population Consortium Annual Meeting on October 26, 2017 where the Consortium’s annual population projections were adopted. The Consortium has estimated the City of Dover population to be 38,102 people (as of July 1, 2017). Construction Activity  Construction activities continue at several multi-family residential projects including the Tall Pines project at 1655 and 1665 Kenton Road (S-14-18), Leander Lakes Apartments (S -12-18), Phase 2 of the Blue Hen Apartment Complex (S-15-12), the reconstruction of Liberty Court Apartments (S-16-22) and the renovations of Whatcoat Village Apartments (S-16-05).  There is residential construction activity in Clearview Meadows PND, Nottingham Mead- ows, Seskinore, Village of Cannon Mill, and Village of Westover.  Certificates of Occupancy were issued to six (6) one family detached dwellings, eight (8) duplex units, and fourteen (14) townhouse dwellings; one apartment building at Leander Lakes Apartments, and two (2) apartment buildings at Liberty Court received Temporary Certificates of Occupancy. OCTOBER (2017) FY18 TOTAL FOR FY18 New Home Permits Issued 9 52 Value of Commercial Projects $309,800.00 $12,375,755.00 Downtown Incentives (Fees $143.00 $3,223.00 Waived)

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on October 17, 2017. The next Planning Commission meeting is scheduled for November 20, 2017. The Planning Commission took action to recommend approval of the revised Bay Road Office Master Plan (S-17-19). The follow- ing applications were also reviewed: HI-17-03 Sign Permit #17-1484: Wall Sign at 115 West Loockerman Street— Planning Commission moved to approve the Architectural Review Certification for Sign Permit application #17-1484 pertaining to the installation of an internally lit wall sign at Puffster Smoke Vape Lounge. This item was an Appeal of the Historic District Commis- sion’s action on the Architectural Review Certification. MI-17-07 Request for Street Name Change: Krisko Circle to Energy Lane— Planning Commission moved to recommend approval to City Council for Application MI-17-07 for a Street Name Change for the remaining segment of Krisko Circle which runs in a west-east direction from Stover Boulevard just east of Bay Road. The new street name proposed is Energy Lane. The request was filed in accordance with Dover Code of Ordinances, Chapter 98, Article II, Section 98-45 Street name change procedure which also references Appendix A: Land Subdivision Regulations, Article VI, Section A. Streets. S-17-25 Development of 219-229 Beiser Boulevard: Lots 2A and 3 at Enterprise Business Park – Planning Commission moved to conditionally approve a Site Develop- ment Plan outlining four phases of construction for parking lot areas and two (2) 19,304 S.F. two-story office building along with the associated site improvements on two sepa- rate parcels adjoining one another. US-17-01 Capital Station Development Unified Comprehensive Sign Plan at 50 North DuPont Highway — Planning Commission moved to conditionally approve the Unified Comprehensive Sign Plan for Capital Station, a shopping center including five (5) future buildings and a series of freestanding signs and wall signs to identify the complex and its tenants. Board of Adjustment The Board of Adjustment did not meet on October 18, 2017. The next regular scheduled meeting of the Board of Adjustment is scheduled for November 15, 2017. Historic District Commission The Historic District Commission did not meet on October 19, 2017. The next Historic District Commission meeting is scheduled for November 16, 2017.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY17 Projects Sub-recipients have signed their contracts and projects are underway. Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. Four (4) families are currently under contract to purchase homes. Two (2) families are scheduled for closing in early November with one property located in the Re- storing Central Dover Revitalization area. Dover Interfaith Mission for Housing CDBG funds will be used to provide operation costs for the shelter. This pro- ject is underway. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance ser- vices for homeless households within the City. This project is underway. Milford Housing Homeowner Rehabilitation/Emergency Home Repair Pro- grams CDBG funds will be used to rehabilitate existing owner occupied housing in the City that is in violation of the City’s Housing Code and complete emergen- cy home repairs to eliminate housing conditions that threaten the health and safety of low income homeowners. This project is underway. Habitat for Humanity CDBG funds will be used to complete exterior renovations to existing owner- occupied homes in the Restoring Central Dover Revitalization area. This pro- ject is underway. NSP Program The City provided $50,000 in NSP grant funds to Diamond State Community Land Trust to assist in acquiring a vacant or foreclosed property in the City of Dover. The property will be fully renovated and sold to a low to moderate in- come family.

Code Enforcement Activity—OCTOBER Case Type # cases current # cases % staff initiated % staff initiated month YTD (July current month YTD to Sep- tember) No valid Rental Permit 3 7 75% 75% No valid Building Permit 5 31 70% 90% Tall grass and weeds 26 187 85% 80% Unregistered vehicle 8 38 100% 82% Abandoned vehicle 4 11 100% 74% Annual Housing Inspection 25 96 52% 78% Property Maintenance – 22 134 73% 60% Exterior Electric Termination 8 39 100% 95% Dover Code of Ordinances 29 104 72% 59% Zoning 1 6 100% 74% Total Cases Opened 131 653 Total # of Inspections For 345 Month

Dangerous Buildings, Vacant Buildings & Demolitions  954 Lincoln Street—The property was condemned and taken forward to City Council as a dangerous building on November 7, 2016. Council ordered the owner to demolish the structure by December 7, 2016. The asbestos survey and abatement have been completed. The mortgage company has requested time to make renovations. The demolition has been put on hold.  1175 Horsepond Road—The property was condemned on November 14, 2016 due to the dilapidated condition of the home. Notice was sent to the owner to repair or demolish the structure by February 23, 2017, or City Staff would take the property forward to City Council as a dangerous building. Property was presented to City Council on March 6, 2017; Council declared the property dangerous and ordered the owner to demolish by April 7, 2017. The owner is working to have the building demolished.  803 Westview Terrace—The in-ground swimming pool has been condemned. Notice has been sent to all lien holders regarding the code violations to the in-ground swimming pool. Staff took this property to City Council on August 7, 2017 as a dangerous building and Council ordered the Owner to demolish the pool by September 7, 2017, or City Staff would have the pool demolished. Notice has been sent to the lien holders to remove all items related to the pool removed and demolition specifications are being worked on.  2292 White Oak Road—The dwelling was condemned as unfit for human occupancy and notice was sent to the owner to repair or demolish the structure. City Staff took this prop- erty to City Council on August 7, 2017 as a dangerous building and Council ordered the Owner to demolish the house by September 7, 2017, or City Staff would have the struc- ture demolished. Notice has been sent to the lien holders to remove all items from the property that they wish too keep. The demolition specifications are being worked on.  Vacant Buildings—During the month of October ten (10) additional buildings were regis- tered as vacant, and $375.00 in vacant building registration fees were collected.

Building Inspections & Licensing Summary Current OCT 17-June18 OCT 2016 OCT 16 -June17 OCT 18 FYTD 18 SEPT 17 FYTD 17 PERMITTING AND LICENSING Permits Issued OCT (2017) OCT (2016) FY 18 FYTD 18 FY17 FYTD 17 Administrative Permit 2 13 2 37 Building Addition/Renovation Permits 22 125 28 127 Building Permits 20 114 38 128 Demolition Permits 6 15 4 13 Fence Permits 22 55 7 33 Fire Prevention Permits 13 58 9 35 Mechanical Permits 89 241 27 171 Plumbing Permits 32 287 35 145 Sign Permits 4 56 13 75 Swimming Pool Permits 0 2 0 5 Business Licenses 97 1962 49 2008 Merchant Licenses 38 353 6 330 Contractor Licenses 60 1072 53 820 Lodging House Licenses 0 0 0 14 Manufactured Homes 93 346 74 347 Public Occupancy 15 41 5 48 Rental Dwelling 17 63 26 90 BUILDING INSPECTIONS Inspections OCT (2017) OCT (2016) FY 18 FYTD 18 FY17 FYTD 17 Building (Inspections/Site Meetings) 404 1868 365 1596 Plumbing/Mechanical 630 2398 303 1376 Certificate of Occupancy 37 99 11 66

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated a total of five (5) incidents in the month of October to in- clude losses at 1001 Whiteoak Rd, 1300 S Farmview Dr, and 1413 S Farmview Dr. The Fire Marshals Office completed NFPA training in regards to outdoor and mobile cook- ing operations. All required restaurants have been inspected and we are now inspecting mercantile occupancies. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 9 53 93 Deficiencies From the Above Inspections 141 430 332 Fire Code Violations/Deficiencies/Complaints 76 137 144 C/O & Fire Equipment Acceptance Tests 8 51 61 Meetings & Walk Through 29 85 72 Fire Plan Review & DAC 11 72 40 Month Year to Date Previous Year to Date Accidental 2 totaling $2,000 14 totaling $164,500 $257,000 Undetermined 2 totaling $7,500 3 totaling $15,000 $23,000 Incendiary 1 totaling $5,000 16 totaling $26,502 $120,000 Arrest Made with DPD 0 0 - Investigation Time 14 hours 56 hours - Injuries 0 0 - Deaths 0 0 - Please feel free to contact our office at any time with any questions or concerns. Thank you!

OCTOBER 2017 PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS OCTOBER 2017 FINANCE DEPARTMENT ACTIVITY LEVELS FY17 YTD FY18 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 2,439 2,285 Total Amount of All Deposits $ 55,055,983 $ 54,587,161 Other Activity Number of Pay Periods 9 9 Number of Payroll Checks & Direct Deposits Issued 3,607 3,535 Number of Pension Checks Issued 1,010 1,017 Total Pension Benefits Paid - Defined Benefit Plan $ 1,740,426 $ 1,810,450 ACCOUNTS PAYABLE Number of Check Vouchers 1,880 2,155 Number of EFT Vouchers 820 818 Vouchers Dollar Amount Disbursed $ 22,269,565 $ 24,378,604 FY17 YTD Wages FY18 YTD Wages $62,321 $88,094 $51,680 $55,684 $257,837 $208,417 $138,100 $166,269 $267,359 $190,838 $497,666 $504,324 $567,573 $514,224 $5,880,213 $5,816,925 Regular Regular All over time All over time Vacation Vacation Sick Sick Terminal Leave - Retiree Vacation/Sick Payout Terminal Leave - Retiree Vacation/Sick Payout Personal Personal Comp Other Comp Time Other

City of Dover General Fund Summary Fiscal Year to Date (October 2017) Revenues Budget Actual % Property & Transfer Taxes $ 14,234,900 $ 13,305,639 93% Program Revenues 10,834,900 4,244,541 39% Utility Transfers 10,900,000 3,640,000 33% Grants 605,000 18,584 3% Interfund Services 5,376,200 1,769,677 33% All Other* 980,000 88,833 9% $ 42,931,000 $ 23,067,274 54% *Includes: Franchise Fees, Miscellaneous Revenues, Garrison Farm Rent, Verizon Grant and Other Reserves Expenditures Budget Actual % Program Expenditures $ 26,724,500 $ 8,064,568 30% Interfund Services 9,553,300 2,870,401 30% Debt Service 443,100 152,321 34% Post Retirement Benefits 2,063,000 516,000 25% Pension Fund Contributions 1,224,900 192,000 16% Capital Project Transfers 1,368,700 684,175 50% All Other* 1,483,500 321,531 22% $ 42,861,000 $ 12,800,996 30% *Includes: DDP Contribution, Misc. Grant Exp., Bank and CC Fees, New Street Property Acquisitions, Street Lights Expense, Transfer to Capital Asset Reserve, Inventory write-offs, Transfer to Verizon Reserve, & Uncollectibles: Trash and Other, Other Employment Exp. General Fund Revenues $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 I I -- I. • - $4,000,000 $2,000,000 $- Property & Program Utility Transfers Grants Interfund All Other* Transfer Taxes Revenues Services • Budget • Actual General Fund Expenditures $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- L -- --- -- --- • Budget • Actual

City of Dover Water/Wastewater Fund Summary Fiscal Year to Date (October 2017) Revenues Budget Actual % Customer Sales $ 14,535,200 $ 5,188,347 36% Impact Fees 440,000 646,173 147% Rents 391,400 74,530 19% Miscellaneous 72,400 26,233 36% $ 15,439,000 $ 5,935,283 38% Expenditures Budget Actual % Program Expenses $ 3,896,800 $ 1,116,764 29% Kent County Treatment Fee 3,926,500 1,340,331 34% Interfund Services 1,716,100 563,671 33% Debt Service 1,137,400 276,809 24% Post Retirement Benefits 249,700 80,740 32% Capital Project Transfers 3,200,000 800,000 25% General Fund Transfer 900,000 304,000 34% All Other* 91,900 9,083 10% $ 15,118,400 $ 4,491,398 30% *Includes: Bank & CC Fees, Bond Issuance Cost, Other Employment Expenses Water/Wastewater Revenues $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Customer Sales Impact Fees Rents Miscellaneous • Budget • Actual Water/Wastewater Expenses $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Kent County Interfund Debt Service Post Capital Project General Fund All Other* Expenses Treatment Fee Services Retirement Transfers Transfer Benefits • Budget • Actual

City of Dover Electric Fund Summary Fiscal Year to Date (October 2017) Revenues Budget Actual % Customer Sales $ 80,892,200 $ 30,533,039 38% Distribution of Earnings (6,176,700) (2,365,687) 38% All Other* 982,000 336,515 34% $ 75,697,500 $ 28,503,867 38% *Includes: Weyandt Hall Rents, Miscellaneous Revenue, Interest Earnings Expenditures Budget Actual % Power Supply & Generation $ 49,075,100 $ 14,681,555 30% Electric Operating Division Exp. 6,660,200 1,890,717 28% Interfund Services 3,660,100 1,206,006 33% Debt Service 1,605,500 538,734 34% Post Retirement Benefits 1,820,300 610,000 34% Pension Unfunded Liability 1,000,000 332,000 33% Capital Project Transfers 5,000,000 1,250,000 25% General Fund Transfer 10,000,000 3,336,000 33% Rate Stabilization Reserve 5,200,000 - 0% All Other* 2,162,400 642,889 30% $ 86,183,600 $ 24,487,901 28% *Includes: Bank & CC Fees, Utility Tax, Interest on Deposit, Legal Exp., Green Energy, A/R Write-offs, Contractual Services, Other Employment Expenses Megawatt Hours Sold & Purchased Budget Actual Sales to Customers MWh (excl. Street Light MWh) 713,501 277,059 Sales per MWh $102.98 $100.02 Purchased/Generated MWh 763,129- 281,591- All In MWh Supply & Generation $64.31 $52.14 Electric Fund - Revenues Millions $(20) $(10) .1................. Budget Actual $- II_ __ $10 $20 $30 $40 $50 $60 $70 $80 $90 • Customer Sales • Distribution of Earnings • All Other* Electric Fund - Expenditures $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 I 1. ·- -- ·- -- ·- I. ·- $10,000,000 $5,000,000 $- Power Supply & Interfund Services Post Retirement Capital Project I Rate Stabilization Generation Benefits Transfers Reserve •Budget • Actual

City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (October 2017) Budget Actual % General Fund Divisions % of Budget City Clerk $ 436,700 $ 146,772 34% Council 155,100 35,052 23% Mayor Tax Assessor 238,500 80,358 34% Human Resources Fire 774,900 295,098 38% Customer Services Grounds 1,142,000 322,052 28% Vehicle Maintenance Library 1,708,300 583,947 34% Procurement & Inventory Recreation 764,200 243,876 32% Life Safety 499,600 117,826 24% Engineering Code Enforcement 449,700 133,218 30% Facilities Management Planning 563,400 167,627 30% Pub. Services Administration Public Inspections 721,000 188,562 26% Finance Police 16,483,900 5,006,994 30% Information Technology Police Extra Duty 560,000 158,114 28% City Manager Streets 1,119,400 274,571 25% Sanitation 2,563,900 735,822 29% Sanitation City Manager 751,500 226,347 30% Streets Information Technology 777,400 331,493 43% Police Extra Duty Finance 1,038,900 312,363 30% Police Pub. Services Administration 718,300 222,194 31% Public Inspections Facilities Management 629,700 194,309 31% Engineering 277,700 78,555 28% Planning Procurement & Inventory 605,100 199,541 33% Code Enforcement Vehicle Maintenance 838,200 243,144 29% Life Safety Customer Services 1,169,500 311,712 27% Recreation Human Resources 436,600 137,841 32% Library Mayor 119,300 19,592 16% Grounds $ 35,542,800 $ 10,766,980 Fire Tax Assessor Council City Clerk 0% 5% 10% 15% 20% 25% 30% 35% 40% 45%

City of Dover Utilities Summary Fiscal Year to Date (October 2017) Water/Wastewater Divison Expenses Budget Actual % Engineering & Inspection $ 517,800 $ 117,733 23% Water Department 635,700 159,304 25% Water Treatment Plant 1,780,500 552,650 31% Wastewater Department 962,800 287,077 30% $ 3,896,800 $ 1,116,764 Electric Division Expenses Budget Actual % Transmission/Distribution $ 3,599,600 $ 1,103,834 31% Electrical Engineering 1,226,400 336,900 27% Administration 797,000 134,517 17% Meter Reading 392,500 123,352 31% Systems Operations 644,700 192,114 30% $ 6,660,200 $ 1,890,717 Water/Wastewater Division % of Budget Wastewater Department Water Treatment Plant Water Department Engineering & Inspection 0% 5% 10% 15% 20% 25% 30% 35% Electric Division % of Budget Systems Operations Meter Reading ----------- Administration ------------- ------ Electrical Engineering Transmission/Distribution 0% 10% 20% 30% 40%

City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (October 2017) Capital Outlay - All Divisions General Fund Budget Actual % 2,500,000 City Clerk $ - $ 155,349 0% Fire 145,700 145,614 100% 2,000,000 Grounds Maintenance 62,500 - 0% Recreation 271,000 2,259 1% 1,500,000 Police 379,900 - 0% 1,000,000 Streets 1,070,000 146,236 14% Information Technology 36,600 37,626 103% 500,000 Facilities Management 25,100 - 0% - Transfer to Parkland Reserve - 25,723 0% General Fund Capital Projects $ 1,990,800 $ 512,807 26% Water/Wastewater Fund Water $ 1,608,400 $ 29,415 2% Wastewater 1,543,000 122,515 8% Budget Actual Water/Wastewater Capital Projects $ 3,151,400 $ 151,930 5% Electric Fund Capital Outlay - By Fund Electric Generation $ 2,328,000 $ 190,616 8% $8,000,000 Transmission/Distribution 1,725,500 229,373 13% $7,000,000 Electrical Engineering 1,315,000 136,909 10% $6,000,000 Electric Administration 8,500 - 0% $5,000,000 ERP System 1,500,000 11,968 1% $4,000,000 Electric Capital Projects $ 6,877,000 $ 568,866 8% $3,000,000 Total Capital Projects $ 12,019,200 $ 1,233,603 10% $2,000,000 $1,000,000 $- Budget Actual General Fund Capital Projects Water/Wastewater Capital P rojects Electric Capital Projects

October 2017 Procurement & Inventory Report Measure FY 2018 FY 2017 DIFFERENCE Issue Effectiveness – How often the FY 2018 (To date) FY 2017 (Total) warehouse has what the departments [1,545/(1,545+49)]*100 [4,581/(4,581+119)]*100 - 0.8 % need when it’s needed. 96.93% 97.47 % [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the October 2017 October 2016 material stocked is the material being +0.09 Turnovers per year 0.71 Turnovers per year 0.62 Turnovers per year used. (2016-2017 Goal 1 per year) REQ UESTING CO MMO DITY BID NUMBER TERM STATUS as of November 29, 2017 DEPARTMENT Forwarded to Electric and Compliance Hazard Response Services Contract 18-0003EL Three Years Electric Environmental on 8/31/2017. Consulting Services for Data Conversion from 18-0005IT One time Info Tech Forwarded to IT on 10/30/2017 Superion H.T.E to Tyler Munis Electric Utility Cost of Service & Rate Design 18-0009CM One time City Manager's Office Scheduled for City Council on 11/27-2017 Study RFP opening scheduled for December 19, Ambulance Services for the City of Dover 18-0010CM Three Years City Manager's Office 2017 @ 2:00 pm RFP opening scheduled for November 29, Diversity and Inclusion 18-0012HR One time Human Resources 2017 @ 2:00 pm. Bid opening scheduled for December 20, 2017 Water Treatment Plant Process Improvements 18-0014PW One time Public Works @ 2:00 pm Professional Support for HVAC Repair Design RFP opening scheduled for December 13, 18-0015PW One time Public Works Weyandt Hall 2017 @ 2:00 pm Bid opening scheduled for December 14, 2017 8-2017 Annual Purchasing Joint Hardware Bid @ 7:00 Bid opening scheduled for December 18, 2017 9-2017 Annual Purchasing Joint PVC Bid @ 7:00 Bid opening scheduled for December 11, 2017 16-2017 Annual Purchasing Joint Tool Bid @ 2:00 pm. Forwarded to Electric Department for review Oct-17 Annual Purchasing Joint Lighting Bid on 11/27/2017. FUEL USE FY 2017 TO DATE FY 2018 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 46,260.3 gallons 45,181.4 gallons Electric: $ 442,230.46 307 Line Items Diesel: 27,185.2 gallons 24,377.2 gallons Water: $ 19,300.96 51 Line Items Dollars Spent: $115,002.51 $116,831.69 General: $ 36,661.81 143 Line Items Total: $ 498,193.23 501 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2017 TO DATE FY 2018 TO DATE FY 2017 TO DATE FY 2018 TO DATE Electric: $ 393,002.71 $619,254.76 Electric: $406,765.21 $381,981.32 Water: $ 76,890.76 $ 47,271.11 Water: $ 73,305.99 $ 48,711.07 General: $ 28,665.68 $ 46,178.02 General: $ 40,129.21 $ 47,321.78 Total: $ 498,559.15 $712,703.89 *Total: $520,266.61 $478,067.43 Warehouse Stock Money Spent for Postage/Postal Services FY 2017 FY 2018 FY 2017 TO DATE FY 2018 TO DATE Total Dollar Value: $ 2,328,989.13 $ 1,952,197.94 $49,852.55 $46,526.19 Total Line Items: 1,317 1,304

MONTHLY REPORT October 2017

Date Range: From 10/01/2017 to 10/31/2017 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 10/01/2017 30046 2017-000905 16:50 1570 N DUPONT HWY Alarm system sounded due to malfunction 0.7 10/01/2017 30046 2017-000906 17:31 1574 N DUPONT HWY Alarm system sounded due to malfunction 0.3 10/01/2017 30046 2017-000907 17:52 1572 N DUPONT HWY Alarm system sounded due to malfunction 0.4 10/01/2017 30046 2017-000908 17:55 1131 N DUPONT HWY Good intent call, other 0.1 10/01/2017 30046 2017-000909 21:37 120 N STATE ST Alarm system sounded due to malfunction 0.1 10/02/2017 30046 2017-000910 17:28 86 REPRESENTATIVE LN Smoke detector activation due to malfunction 0.4 10/02/2017 30046 2017-000911 21:10 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 10/02/2017 30046 2017-000912 22:13 136 RUSTIC LA Outside rubbish fire, other 0.4 10/03/2017 30046 2017-000913 11:03 43 ACACIA PL Gasoline or other flammable liquid spill 0.3 10/03/2017 30046 2017-000914 13:24 1575 MCKEE RD 102 Smoke detector activation, no fire - unintentional 0.4 10/03/2017 30046 2017-000915 14:08 204 NORTHDOWN DR Cooking fire, confined to container 0.3 10/03/2017 30046 2017-000916 15:27 1570 N DUPONT HWY Water or steam leak 0.7 10/03/2017 30046 2017-000917 21:50 937 BOGGS DR Good intent call, other 0.7 10/03/2017 30046 2017-000918 23:59 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.0 10/04/2017 30046 2017-000919 08:30 1211 N DUPONT HWY D Alarm system activation, no fire - unintentional 0.4 10/04/2017 30046 2017-000920 09:52 1450 N DUPONT HWY 0587 Passenger vehicle fire 0.4 10/04/2017 30046 2017-000921 12:22 SHREWSBURY CT Gas leak (natural gas or LPG) 0.4 10/04/2017 30046 2017-000922 18:28 515 N DUPONT HWY Alarm system activation, no fire - unintentional 0.3 10/04/2017 30046 2017-000923 19:43 629 BUCKSON DR Smoke detector activation due to malfunction 0.5 10/04/2017 30046 2017-000924 19:48 3000 LEMAY LA Cooking fire, confined to container 0.3 10/05/2017 30046 2017-000925 13:07 147 ROCKVILLE DR Good intent call, other 0.4 10/05/2017 30046 2017-000926 15:35 Mckee road Extrication of victim(s) from vehicle 0.5 10/05/2017 30046 2017-000927 18:29 1704 E LEBANON RD Smoke scare, odor of smoke 0.8 10/06/2017 30046 2017-000928 05:07 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 10/06/2017 30046 2017-000929 11:06 1001 WHITEOAK RD BLDG H Building fire 0.9 10/06/2017 30046 2017-000930 12:44 600 JEFFERIC BLVD Alarm system activation, no fire - unintentional 0.2 10/06/2017 30046 2017-000931 12:46 1200 N DUPONT HWY False alarm or false call, other 0.5 10/06/2017 30046 2017-000932 18:11 35 LOOCKERMAN PLAZA Central station, malicious false alarm 0.2 10/06/2017 30046 2017-000933 20:49 959 HAZLETTVILLE RD Arcing, shorted electrical equipment 0.8 10/07/2017 30046 2017-000934 09:38 768 WALKER RD Detector activation, no fire - unintentional 0.2 10/07/2017 30046 2017-000935 11:38 42 N PRESTWICK CT Vicinity alarm (incident in other location) 0.4 10/07/2017 30046 2017-000936 18:27 169 LEXINGTON PL CO detector activation due to malfunction 0.3 10/08/2017 30046 2017-000937 22:27 25 CARPENTER ST Good intent call, other 0.5 10/09/2017 30046 2017-000938 17:14 1200 FORREST AVE Arcing, shorted electrical equipment 0.5 10/09/2017 30046 2017-000939 18:01 561 N DUPONT HWY Smoke detector activation due to malfunction 0.3 10/09/2017 30046 2017-000940 20:52 655 BAY RD 4M Arcing, shorted electrical equipment 0.6 10/10/2017 30046 2017-000941 10:08 868 S STATE ST Cooking fire, confined to container 0.7 10/10/2017 30046 2017-000942 10:21 3000 LEMAY LA C Unintentional transmission of alarm, other 0.2 10/10/2017 30046 2017-000943 20:32 1300 S FARMVIEW DR F Cooking fire, confined to container 1.2 10/10/2017 30046 2017-000944 22:36 110 W DIVISION ST Smoke detector activation due to malfunction 0.2 10/11/2017 30046 2017-000945 12:19 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.1 10/11/2017 30046 2017-000946 13:39 21 N BRADFORD ST Smoke detector activation due to malfunction 0.0 10/11/2017 30046 2017-000947 13:48 153 PRESIDENT DR Assist police or other governmental agency 0.6 10/11/2017 30046 2017-000948 14:34 15 PARK DR Alarm system activation, no fire - unintentional 0.2 10/11/2017 30046 2017-000949 19:57 858 WOODCREST DR BLDG D CO detector activation due to malfunction 0.3 10/12/2017 30046 2017-000950 10:05 1570 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 10/12/2017 30046 2017-000951 19:27 289 TEA PARTY TRAIL Carbon monoxide incident 1.1 10/12/2017 30046 2017-000952 21:16 3282 N DUPONT HWY 2 Smoke detector activation due to malfunction 0.6 10/13/2017 30046 2017-000953 00:51 1365 N DUPONT HWY DOVER MALL Smoke detector activation due to malfunction 0.8 10/14/2017 30046 2017-000954 09:12 833 S GOVERNORS AVE Unintentional transmission of alarm, other 0.2 10/14/2017 30046 2017-000955 14:18 1700 N DUPONT HWY BLDG A Hazardous condition, other 0.6 10/14/2017 30046 2017-000956 15:39 801 N DUPONT HWY Good intent call, other 0.3 10/14/2017 30046 2017-000957 17:44 2736 FORREST AVE Cooking fire, confined to container 0.7 10/15/2017 30046 2017-000958 08:15 21 N STATE ST Malicious, mischievous false call, other 0.3 10/15/2017 30046 2017-000959 13:01 1211 N DUPONT HWY D False alarm or false call, other 0.6 10/15/2017 30046 2017-000960 17:42 271 N DUPONT HWY False alarm or false call, other 0.2 10/15/2017 30046 2017-000961 17:53 1133 S LITTLE CREEK RD Dispatched & canceled en route 0.4 10/15/2017 30046 2017-000962 18:51 111 LOOCKERMAN ST Smoke detector activation, no fire - unintentional 0.1 10/15/2017 30046 2017-000963 20:54 400 CAMPUS DR False alarm or false call, other 0.6 Date: 11/16/2017 Page: 1 Time:11:04

Date FDID Incident# Alarm ### Address Suite Type Lgth 10/15/2017 30046 2017-000964 20:58 700 CAMPUS DR False alarm or false call, other 0.6 10/15/2017 30046 2017-000965 23:55 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 10/16/2017 30046 2017-000966 11:03 300 CAMPUS DR. Smoke scare, odor of smoke 0.5 10/16/2017 30046 2017-000967 18:04 66 LAUREL DR Cooking fire, confined to container 0.3 10/16/2017 30046 2017-000968 22:02 349 ACORN LA Good intent call, other 0.4 10/16/2017 30046 2017-000969 22:16 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 10/18/2017 30046 2017-000970 06:37 820 CARVEL DR F Smoke detector activation due to malfunction 0.5 10/18/2017 30046 2017-000971 15:02 LAUREL DR & S DUPONT HWY Dispatched & canceled en route 0.1 10/18/2017 30046 2017-000972 18:44 51 WEBBS LN L No incident found on arrival at dispatch address 0.3 10/18/2017 30046 2017-000973 21:34 634 N GOVERNORS AVE Oil or other combustible liquid spill 0.3 10/19/2017 30046 2017-000974 14:07 515 ANN MOORE ST Smoke detector activation due to malfunction 0.3 10/20/2017 30046 2017-000975 00:46 9 IVY HALL Dumpster or other outside trash receptacle fire 0.8 10/20/2017 30046 2017-000976 10:30 152 S STATE ST False alarm or false call, other 0.4 10/20/2017 30046 2017-000977 20:24 1 DOVER HIGH DRIVE Unintentional transmission of alarm, other 0.1 10/20/2017 30046 2017-000978 21:00 23 N GOVERNORS AVE Smoke detector activation due to malfunction 0.3 10/20/2017 30046 2017-000979 21:34 908 WOODCREST DR Cooking fire, confined to container 0.4 10/22/2017 30046 2017-000980 03:16 305 N BRADFORD ST Alarm system activation, no fire - unintentional 0.3 10/22/2017 30046 2017-000981 13:15 892 WOODCREST DR Smoke scare, odor of smoke 0.4 10/22/2017 30046 2017-000982 14:15 QUAIL RUN Outside rubbish fire, other 0.5 10/22/2017 30046 2017-000983 21:24 1200 N DUPONT HWY False alarm or false call, other 0.1 10/22/2017 30046 2017-000984 23:00 9 PAR HAVEN DR C Smoke detector activation, no fire - unintentional 0.5 10/23/2017 30046 2017-000985 04:54 1300 S FARMVIEW DR M Alarm system activation, no fire - unintentional 0.5 10/23/2017 30046 2017-000986 10:03 1200 N DUPONT HWY False alarm or false call, other 0.2 10/23/2017 30046 2017-000987 14:31 1481 N DUPONT HWY System malfunction, other 0.3 10/23/2017 30046 2017-000988 20:09 494 N EAST AVE Electrical wiring/equipment problem, other 0.3 10/24/2017 30046 2017-000989 07:50 532 PEAR ST Unintentional transmission of alarm, other 0.3 10/24/2017 30046 2017-000990 09:32 216 ANN AVE Wind storm, tornado/hurricane assessment 0.2 10/24/2017 30046 2017-000991 20:14 51 WEBBS LN CC Gas leak (natural gas or LPG) 0.6 10/24/2017 30046 2017-000992 23:40 1570 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 10/25/2017 30046 2017-000993 03:15 1160 WALKER RD System malfunction, other 0.3 10/25/2017 30046 2017-000994 05:41 1200 N DUPONT HWY System malfunction, other 0.2 10/25/2017 30046 2017-000995 10:00 1570 N DUPONT HWY Overheated motor 0.7 10/26/2017 30046 2017-000996 09:31 300 HIAWATHA LANE System malfunction, other 0.2 10/26/2017 30046 2017-000997 12:46 818 MILLER DR Unintentional transmission of alarm, other 0.3 10/26/2017 30046 2017-000998 15:56 23 N GOVERNORS AVE Dispatched & canceled en route 0.0 10/27/2017 30046 2017-000999 07:09 117 ST JONES AVE Smoke detector activation due to malfunction 0.8 10/27/2017 30046 2017-001000 07:10 1018 MONROE TERR Smoke detector activation, no fire - unintentional 0.1 10/27/2017 30046 2017-001001 15:22 415 TRANSPORTATION CIRCLE Unintentional transmission of alarm, other 0.3 10/27/2017 30046 2017-001002 21:50 1289 WALKER RD BUILD H Gas leak (natural gas or LPG) 0.5 10/28/2017 30046 2017-001003 03:03 1413 S FARMVIEW DR Building fire 1.4 10/28/2017 30046 2017-001004 03:16 124 VEPCO BLVD Assist invalid 1.4 10/28/2017 30046 2017-001005 09:25 117 ST JONES AVE Smoke detector activation due to malfunction 0.3 10/29/2017 30046 2017-001006 13:38 100 HAMAN DR Cooking fire, confined to container 0.3 10/29/2017 30046 2017-001007 16:13 319 BILLY MITCHELL LN Cooking fire, confined to container 0.6 10/30/2017 30046 2017-001008 00:46 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 10/30/2017 30046 2017-001009 13:14 1440 N DUPONT HWY Public service 0.4 10/30/2017 30046 2017-001010 18:15 300 S NEW S Overheated motor 1.2 10/30/2017 30046 2017-001011 22:05 488 COUNTRY DR Smoke detector activation, no fire - unintentional 0.5 10/31/2017 30046 2017-001012 03:12 1409 S FARMVIEW DR Carbon monoxide incident 0.5 10/31/2017 30046 2017-001013 20:47 255 WEBBS LN E Medical assist, assist EMS crew 0.2 Total Number of Incidents: 109 Total Length of Incidents: 44.5 Hours

12:06 PM Robbins Hose Company # 1, Inc. 10/28/17 Accrual Basis Profit & Loss October 2017 Oct 17 Ordinary Income/Expense Expense Apparatus Repairs & Maintenance 15,287.63 Contract Employee 2,541.95 Electricity 3,481.39 Gasoline 791.33 Heating Expenses- Gas 195.91 Medical Supplies & Physicals 426.31 Office Supplies 60.52 Other Equipment Repairs 1,880.71 Telephone 990.51 Uniforms 412.50 Water/Sewer 116.46 Total Expense 26,185.22 Net Ordinary Income -26,185.22 Net Income -26,185.22 Page 1 of 1

FY 17-18 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 101,300.00 $ 26,893.00 $ 74,407.00 Building Maintenance Supplies $ 1,500.00 $ 7.59 $ 1,492.41 Contract Services-Admin Assist $ 38,500.00 $ 12,605.15 $ 25,894.85 Contractual Services $ 9,000.00 $ 9,000.00 Electricity $ 45,000.00 $ 12,675.21 $ 32,324.79 Gasoline $ 15,000.00 $ 1,665.83 $ 13,334.17 Heating Expenses- Gas $ 12,000.00 $ 600.43 $ 11,399.57 Medical Supplies $ 1,000.00 $ 426.31 $ 573.69 Office Supplies $ 1,500.00 $ 102.68 $ 1,397.32 Other Equipment Repairs $ 1,500.00 $ 2,200.03 $ (700.03) Program Expenses $ 45,000.00 $ 25,137.88 $ 19,862.12 Radio Repairs $ 2,000.00 $ 2,000.00 Safety & Security $ 1,500.00 $ 1,500.00 Small Tools $ 3,500.00 $ 1,749.50 $ 1,750.50 Telephone $ 9,000.00 $ 1,982.49 $ 7,017.51 Training & Travel $ 10,000.00 $ 1,000.00 $ 9,000.00 Uniforms & Firefighting Gear $ 30,000.00 $ 412.50 $ 29,587.50 Water/ Sewer $ 2,500.00 $ 612.63 $ 1,887.37

DEPARTMENT OF POLICE Marvin C. Mailey 400 South Queen Street Chief of Police Dover, Delaware 19904 302-736-7111 Fax: 302-672-1842 December 11, 2017 Honorable Robin Christiansen, Mayor Member of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of October 2017: COMPLAINTS Total complaints received through October 31, 2017, numbered 35,956 this is a decrease of 745 complaints over the same period last year. 40,000 36,701 35,956 30,234 32,469 29,522 30,000 20,000 10,000 0 2013 2014 2015 2016 2017 CRIMINAL INVESTIGATIONS 6 5 4 4 4 3 3 3 3 2 1 0 0 0 0 0 0 0 0 Burglary Robbery Rape Homicide Sudden Death Cases Reported in October Cases Cleared In October Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units also recovered 47.3 grams of miscellaneous other drugs and $2,307.00 USD during the month of October. 300.00 241.51 200.00 100.00 16.05 30 0 21.488 0.00 Marijuana Cocaine Ectasy (Doses) Oxycodone Heroin (Doses) GRAMS/DOSES FIREARM SEIZURES 6 5 4 2 0 0 0 0 0 0 0 0 0 0 0 0 CI DVOC/STREET CRIMES PATROL SEU HANDGUN RIFLE SHOTGUN COMMUNITY POLICING COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 11 ALCOHOL VIOLATIONS/DUI’S 0 ASSIST OTHER 57 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 0 CADETS CONTACTS CRIMINAL ARRESTS 1 PARKING 78 DRUG RELATED ARRESTS 0 DCO’S 113 LOUD MUSIC 0 OPEN CONTAINER 10 MISCELLANEOUS VIOLATIONS 16 LOUD NOISE 0 PARKING VIOLATIONS 27 LEWDNESS 0 PEDDLER 0 OTHER 25 MEETINGS 224 BUSINESS CONTACTS 195 CRIME PREVENTION CHECK 0 LIBRARY CHECKS 31 TRAFFIC ARRESTS 10 COMPLAINTS ASSIGNED 18 WARNINGS 1 SPECIAL EVENT 10 FUGITIVE 0 TOTAL CONTACTS 480 DCO 0 PROSTITUTION 0 TOTAL CONTACTS 347 2|Page

STREET CRIMES STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 12 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 34 DRUG RELATED ARRESTS 45 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 4 CURFEW CHECKS 90 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 33 WARNINGS 51 FUGITIVES 9 DCO'S 2 PROSTITUTION 0 TOTAL CONTACTS 280 TRAFFIC ARRESTS The department issued 9,711 traffic citations through this reporting period; this is a decrease of 4,169 citations over the number issued during the same period last year. 16,000 14,809 13,744 13,880 14,000 12,000 10,953 9,711 10,000 8,000 6,000 4,000 2,000 0 2013 2014 2015 2016 2017 3|Page

TRAFFIC CRASHES Through October 31, 2017, the Dover Police investigated 1,537 traffic crashes, a decrease of 45 crashes investigated during the same period last year. 1,700 1,647 1,650 1,600 1,578 1,582 1,537 1,550 1,515 1,500 1,450 1,400 2013 2014 2015 2016 2017 911 Center During the month of October, the Dover Police Department handled a total of 8,722 calls averaging 282 calls per day. Dispatchers handled 2,401 on the 911 wireless lines, 609 on the 911 landlines, and 234 on the Voice over Internet Protocol lines, the remaining 5,478 were administrative calls. 27% 63% 7% 3% 911 Wireless 911 Landline VoIP Administrative CITY ORDINANCE SUMMONS Through October 31st, 2017, we issued 5,058 city ordinance summons, a decrease of 846 summonses for the same period last year. Note Of those summonses issued in October, 6 DCO’s were issued for handicapped parking violations and 3 for fire lane parking violations, 160 for false alarms (102 for 1-2 alarms, 33 for 3-5 alarms, 13 for 6-9 alarms, 7 for 10-15 alarms, and 5 for 16 or more alarms) and 8 for noise violations 1 for vehicle violations and 7 for residence violations). 7,000 6,380 6,409 5,904 6,000 5,279 5,058 4,698 5,000 3,948 4,000 3,064 3,062 2,644 3,000 2,000 1,000 0 2013 2014 2015 2016 2017 ISSUED 6,380 6,409 5,279 5,904 5,058 PAID 3,948 4,698 3,064 3,062 2,644 4|Page

SEX OFFENDER STATISTICS/OCTOBER MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 13 1,209 26 2 TIER 3 6 858 21 1 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 200 181 181 180 160 140 120 100 82 79 80 60 40 20 0 SEPTEMBER OCTOBER TIER 2 181 181 TIER 3 82 79 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Marvin C. Mailey Chief of Police 5|Page

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Electric DATE SUBMITTED: November 29, 2017 PREPARED BY: Paul Waddell, Engineering Services & System Operations Superintendent SUBJECT: Evaluation of Request for Proposals - Hazard Response Services REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: Donna Mitchell, Acting City Manager EXHIBITS: Recommendation of award from Compliance Environmental EXPENDITURE REQUIRED: As required AMOUNT BUDGETED: None FUNDING SOURCE (Dept./Page in CIP & Budget): Plant Operations Budget Environmental Expenses (480-8101- 591.30-43); Engineering Budget Environmental Expenses (480-8300-563.30-43); Transmission & Distribution Budget Environmental Expenses (480-58200-562.30-43) dependent on events requiring services. Can also be used for Public Works as required (412-6900-569.30-31) or CIP Project funding if applicable. TIMETABLE: Award upon Council Approval RECOMMENDED ACTION: Staff recommends awarding contract to both Clean Venture Inc. and Miller Environmental Group. BACKGROUND AND ANALYSIS The Electric Department maintains “time and material” where applicable with potential contractors to ensure that the bidding rules are adhered to for any contractors that might be hired to perform work for the Public Works & Electric Departments. This RFP is for Environmental Services work both in normal, emergency situations and as required by workload. This also includes cleanup activities, soil sampling, asbestos sampling, assistance in environmental compliance with numerous agencies and assistance in disposal, collection and shipment of hazardous wastes. RFPs were solicited and advertised according to City Policy by the City’s Contract and Procurement Manager under Bid #18-0003EL and the City received RFPs from four (4) different companies. All of the RFPs were complete and the potential vendors were deemed to be capable and competent. Compliance Environmental has more experience in the field and was determined to be more experienced in environmental activities related to the electrical and public works arenas and conducted the analysis of the submitted RFPs. Staff used work experience, emergency response time, total cost, geographical location, staff experience and training records as criteria for evaluating the proposals. Based on the evaluation of the submissions, Compliance Environmental and City of Dover Electric Department recommend the award of the contract to two (2) companies, Miller Environmental Group, Inc. and Clean Ventures, Inc. dba. ACV Enviro. Full explanation of RFPs evaluations see attached PDF entitled COD-HazardResponseServicesRecom_11-2017. Expenditures to the current contractor for the last three Fiscal Years has been $94,755.75 ($18,056.71 in FY15, $2,942.00 in FY16, $73,757.54 in FY17 and no expenses in FY18)

12/06/17 CITY OF DOVER Hazards Response Services - RFP Number 18-0003EL Bid Analysis TABLE 1. VENDOR SUBMITTED INFORMATION A B C D E CRITERIA BIDDING VENDOR NAME Clean Harbors Clean Venture Guardian Miller Emergency Response Time (Hours) 2.5 2.5 2.0 2.0 Delaware Waste Transporter Yes Yes Yes Yes Workers Comp EMR 0.640 0.850 0.864 0.850 Delaware Waste Storage Facility No No No No OSRO Contractor No No No Yes OSRO Emergency Response Time (Hours) N/A N/A N/A 2 PERCENTAGE DISCOUNTS ( - ) Emergency Services Personnel 17% 0% 17% 10% Equipment 0% 0% 0% 10% Materials 0% 0% 0% 0% Scheduled Services Personnel 18% 30% 17% 10% Equipment 0% 30% 0% 15% Materials 0% 30% 0% 0% MARK-UP ( + ) Emergency Services Materials 20% 0% 0% 15% Rentals 20% 0% 0% 15% Subcontractors 20% 0% 0% 15% Fuel 20% 0% 0% 5% Scheduled Services Materials 20% 0% 0% 15% Rentals 20% 0% 0% 15% Subcontractors 20% 0% 0% 15% Fuel 20% 0% 0% 5% Road Tolls Added to Invoice No No No Yes LABOR RATES Standard Labor Rates 0700 to 1530, Monday through Friday Bid Bid 0800 to 1600, Monday through Friday Bid 0800 to 1630, Monday through Friday Bid Overtime Labor Multiplier Monday through Saturday 1.5 1.5 1.5 1.5 Sunday and Holidays 2.0 2.0 1.5 2.0 TERMS Invoicing Starts Portal-To-Portal Portal-To-Portal Portal-To-Portal Portal-To-Portal Invoicing for Items not Shown, Cost Plus % Not Stated 10% 20% 20% Minimum Hourly Charges per Man-Day Not Stated Not Stated 4.0 4.0 PER DIEM CHARGES Per Diem Charges Start Day Over 12-hr / Day Shift Day Day Cost per Employee $190.00 $125.00 $230.00 $50.00 RESPONSE LOCATION: Response Location Bridgeport, New Jersey Clayton , New Jersey Newark, Delaware Smyrna, Delaware Hours Estimate from Dover (One Way) 1.5 1.5 1.0 0.5 COMMENTS: 1. Best EMR Rate 1. Low mark-ups and 1. Best Em. Response 1. Only OSRO best discounts. Time. Contractor. 2. Lowest Sunday, 2. Best Em. Response Holiday OT. Time. 3. Road tolls added to Invoice. 4. Lodging costs not included in Per Diem charge. This table in included in the report to the City of Dover Electric Department entitled, " Contractor Hazards Response Services Bid Review" dated November 14, 2017 and must be used in conjunction with said report.

12/06/17 CITY OF DOVER Hazards Response Services - RFP Number 18-0003EL Bid Analysis TABLE 2. NON-OVERTIME BOOK & DISCOUNTED RATES A B C D E F G H I RATES Clean Harbors Clean Venture Guardian Miller Book Rate BID RATE Book Rate BID RATE Book Rate BID RATE Book Rate BID RATE PERSONNEL & STAFF: EMERGENCY SERVICES RATES Project Manager $130.00 $107.90 $95.00 $95.00 $130.00 $107.90 $121.00 $108.90 Site Supervisor $101.00 $83.83 $68.00 $68.00 $119.00 $98.77 $105.00 $94.50 Equipment Operator $72.00 $59.76 $71.43 $71.43 $80.00 $66.40 $69.00 $62.10 Truck Driver $72.00 $59.76 $71.43 $71.43 $73.00 $60.59 $69.00 $62.10 Field Technician $60.00 $49.80 $51.00 $51.00 $57.00 $47.31 $64.00 $57.60 SCHEDULED SERVICES RATES Project Manager $130.00 $106.60 $95.00 $66.50 $130.00 $107.90 $121.00 $108.90 Site Supervisor $101.00 $82.82 $68.00 $47.60 $119.00 $98.77 $105.00 $94.50 Equipment Operator $72.00 $59.04 $71.43 $50.00 $80.00 $66.40 $69.00 $62.10 Truck Driver $72.00 $59.04 $71.43 $50.00 $73.00 $60.59 $69.00 $62.10 Field Technician $60.00 $49.20 $51.00 $35.70 $57.00 $47.31 $64.00 $57.60 EQUIPMENT: EMERGENCY SERVICES RATES Backhoe Loader, 1-CY $81.00 $81.00 $71.88 $71.88 $76.00 $76.00 $92.00 $82.80 Dump Truck, 10-Wheel $82.00 $82.00 $80.00 $80.00 $82.00 $82.00 $81.00 $72.90 Box Truck $66.00 $66.00 $65.00 $65.00 $19.00 $19.00 $46.00 $41.40 Vacuum Truck $77.00 $77.00 $105.00 $105.00 $88.00 $88.00 $88.00 $79.20 Stake Body/Utility Truck $38.00 $38.00 $65.00 $65.00 $32.00 $32.00 $46.00 $41.40 Pickup/Van/Crew Cab $22.00 $22.00 $35.00 $35.00 $20.00 $20.00 $18.00 $16.20 Bobcat Loader/Mini Excavator $76.00 $76.00 $63.75 $63.75 $59.00 $59.00 $58.00 $52.20 Bobcat Loader Seeeper Attachment $18.25 $18.25 $18.25 $18.25 $18.25 $18.25 $18.25 $16.43 SCHEDULED SERVICES RATES Backhoe Loader, 1-CY $81.00 $81.00 $71.88 $50.31 $76.00 $76.00 $92.00 $78.20 Dump Truck, 10-Wheel $82.00 $82.00 $80.00 $56.00 $82.00 $82.00 $81.00 $68.85 Box Truck $66.00 $66.00 $65.00 $45.50 $19.00 $19.00 $46.00 $39.10 Vacuum Truck $77.00 $77.00 $105.00 $73.50 $88.00 $88.00 $88.00 $74.80 Stake Body/Utility Truck $38.00 $38.00 $65.00 $45.50 $32.00 $32.00 $46.00 $39.10 Pickup/Van/Crew Cab $22.00 $22.00 $35.00 $24.50 $20.00 $20.00 $18.00 $15.30 Bobcat Loader/Mini Excavator $76.00 $76.00 $63.75 $44.63 $59.00 $59.00 $58.00 $49.30 Bobcat Loader Seeeper Attachment $18.25 $18.25 $18.25 $12.78 $18.25 $18.25 $18.25 $15.51 PERSONAL PROTECTIVE EQUIPMENT: EMERGENCY SERVICES RATES Level D Modified (Each) $31.00 $31.00 $45.00 $45.00 $33.00 $33.00 $46.00 $41.40 Level C Saranex (Each) $77.00 $77.00 $98.00 $98.00 $75.00 $75.00 $204.00 $183.60 SCHEDULED SERVICES RATES Level D Modified (Each) $31.00 $31.00 $45.00 $31.50 $33.00 $33.00 $46.00 $39.10 Level C Saranex (Each) $77.00 $77.00 $98.00 $68.60 $75.00 $75.00 $204.00 $173.40 MATERIALS: EMERGENCY SERVICES RATES 55 Gal Steel Drum, New (Each) $113.00 $135.60 $61.00 $61.00 $132.00 $132.00 $58.00 $66.70 Rolloff Box Poly Liner (Each) $80.00 $96.00 $80.00 $80.00 $69.00 $69.00 $80.00 $92.00 Absorbent Pads (Bale) $131.00 $157.20 $95.00 $95.00 $95.00 $95.00 $105.00 $120.75 Rags (50 Lb) $63.00 $75.60 $63.00 $63.00 $63.00 $63.00 $231.00 $265.65 Staydry (Bag) $12.36 $14.83 $21.00 $21.00 $20.00 $20.00 $23.00 $26.45 Absorbent Boom, 5in x 10ft x 4 Bale $159.00 $190.80 $130.00 $130.00 $160.00 $160.00 $139.00 $159.85 SCHEDULED SERVICES RATES 55 Gal Steel Drum, New (Each) $113.00 $135.60 $61.00 $61.00 $132.00 $132.00 $58.00 $66.70 Rolloff Box Poly Liner (Each) $80.00 $96.00 $80.00 $80.00 $69.00 $69.00 $80.00 $92.00 Absorbent Pads (Bale) $131.00 $157.20 $95.00 $95.00 $95.00 $95.00 $105.00 $120.75 Rags (50 Lb) $63.00 $75.60 $63.00 $63.00 $63.00 $63.00 $231.00 $265.65 Staydry (Bag) $12.36 $14.83 $21.00 $21.00 $20.00 $20.00 $23.00 $26.45 Absorbent Boom, 5in x 10ft x 4 Bale $159.00 $190.80 $130.00 $130.00 $160.00 $160.00 $139.00 $159.85 RENTAL: EMERGENCY SERVICES RATES Rolloff Box (Daily) $21.00 $25.20 $21.00 $21.00 $27.00 $27.00 $46.00 $52.90 SCHEDULED SERVICES RATES Rolloff Box (Daily) $21.00 $25.20 $21.00 $21.00 $27.00 $27.00 $46.00 $52.90 SUBCONTRACTORS: EMERGENCY SERVICES RATES Vacuum Extraction (Hourly) $105.00 $126.00 $105.00 $105.00 $105.00 $105.00 $105.00 $120.75 SCHEDULED SERVICES RATES Vacuum Extraction (Hourly) $105.00 $126.00 $105.00 $105.00 $105.00 $105.00 $105.00 $120.75 FUEL (Daily): EMERGENCY SERVICES RATES $200.00 $240.00 $200.00 $200.00 $200.00 $200.00 $200.00 $210.00 SCHEDULED SERVICES RATES $200.00 $240.00 $200.00 $200.00 $200.00 $200.00 $200.00 $210.00 ROAD TOLLS (Daily): $100.00 $0.00 $100.00 $0.00 $100.00 $0.00 $100.00 $100.00 NOTE: "Yellow" highlight indicates prices not provided. "Blue" highlight indicates best pricing. Rounding of rates in calculations. This table in included in the report to the City of Dover Electric Department entitled, " Contractor Hazards Response Services Bid Review" dated November 14, 2017 and must be used in conjunction with said report.

12/06/17 CITY OF DOVER Hazards Response Services - RFP Number 18-0003EL Bid Analysis TABLE 3. EMERGENCY RESPONSE COST ANALYSIS Scenario: Small transformer spill (Nighttime-Overtime Rates): 8.0 Site Hours A B C D E F G H I Emergency Response Clean Harbors Clean Venture Guardian Miller OT Rate Extended OT Rate Extended OT Rate Extended OT Rate Extended Emergency Response Time Adder (Hrs) 2.5 2.5 2.0 2.0 Labor (1) Project Manager 161.85 1,699.43 142.50 1,496.25 161.85 1,618.50 163.35 1,633.50 (1) Supervisor 125.75 1,320.32 102.00 1,071.00 148.16 1,481.55 141.75 1,417.50 (1) Equipment Operator 89.64 941.22 107.15 1,125.02 99.60 996.00 93.15 931.50 (1) Truck Driver 89.64 941.22 107.15 1,125.02 90.89 908.85 93.15 931.50 (4) Field Technicians 298.80 3,137.40 306.00 3,213.00 283.86 2,838.60 345.60 3,456.00 Equipment (1) Backhoe 81.00 850.50 71.88 754.69 76.00 760.00 82.80 828.00 (1) Dump Trucks 10-Wheel 82.00 861.00 80.00 840.00 82.00 820.00 72.90 729.00 (1) Stake Body Truck 38.00 399.00 65.00 682.50 32.00 320.00 41.40 414.00 (2) Pickup Trucks 44.00 462.00 70.00 735.00 40.00 400.00 32.40 324.00 Materials (20) 55 Gal Drums 135.60 2,712.00 61.00 1,220.00 132.00 2,640.00 66.70 1,334.00 (4) Absorbent Pads (Bale) 157.20 628.80 95.00 380.00 95.00 380.00 120.75 483.00 (1) Rags (50Lb) 75.60 75.60 63.00 63.00 63.00 63.00 265.65 265.65 (20) Staydry (Bag) 14.83 296.64 21.00 420.00 20.00 400.00 26.45 529.00 Bidder Total = 14,325.13 13,125.48 13,626.50 13,276.65 Bidder Rating = 4 (1) - Best 3 2 Rating in table indicates "1" as "best" with lowest calculated total. All other ratings are next best (i.e., second, third and fourth place). TABLE 3. EMERGENCY RESPONSE COST ANALYSIS Sensitivity Analysis Scenario: Small transformer spill (Nighttime-Overtime Rates): A B C D E F G H I Site Hours Clean Harbors Clean Venture Guardian Miller Total Rating Total Rating Total Rating Total Rating 4 Hours Site Time = 10,282.43 4 8,918.82 1 9,569.10 3 9,010.65 2 8 Hours Site Time = 14,325.13 4 13,125.48 1 13,626.50 3 13,276.65 2 10 Hours Site Time = 16,346.48 4 15,228.81 1 15,655.20 3 15,409.65 2 14 Hours Site Time = 20,389.18 4 19,435.47 1 19,712.60 3 19,675.65 2 16 Hours Site Time = 22,410.53 4 21,538.80 1 21,741.30 2 21,808.65 3 18 Hours Site Time = 24,431.88 4 23,642.13 1 23,770.00 2 23,941.65 3 Rating in table indicates "1" as "best" with lowest calculated total. All other ratings are next best (i.e., second, third and fourth place). This table in included in the report to the City of Dover Electric Department entitled, " Contractor Hazards Response Services Bid Review" dated November 14, 2017 and must be used in conjunction with said report.

12/06/17 CITY OF DOVER Hazards Response Services - RFP Number 18-0003EL Bid Analysis TABLE 4. SCHEDULED SERVICES COST ANALYSIS Scenario : Large spill or clean-up (Daytime-Non-Overtime Rates): 40.0 Site Hours Response Time: 5 Days Scheduled Services Clean Harbors Clean Venture Guardian Miller Std Rate Extended Std Rate Extended Std Rate Extended Std Rate Extended Site Response Time Adder (Hrs) 2.5 2.5 2.0 2.0 Labor (1) Project Manager 106.60 5,596.50 66.50 3,491.25 107.90 5,395.00 108.90 5,445.00 (1) Supervisor 82.82 4,348.05 47.60 2,499.00 98.77 4,938.50 94.50 4,725.00 (1) Equipment Operator 59.04 3,099.60 50.00 2,625.05 66.40 3,320.00 62.10 3,105.00 (1) Truck Driver 59.04 3,099.60 50.00 2,625.05 60.59 3,029.50 62.10 3,105.00 (4) Field Technicians 49.20 10,332.00 35.70 7,497.00 47.31 9,462.00 57.60 11,520.00 Equipment (1) Backhoe 81.00 4,252.50 50.31 2,641.41 76.00 3,800.00 78.20 3,910.00 (1) Dump Trucks 10-Wheel 82.00 4,305.00 56.00 2,940.00 82.00 4,100.00 68.85 3,442.50 (1) Stake Body Truck 38.00 1,995.00 45.50 2,388.75 32.00 1,600.00 39.10 1,955.00 (2) Pickup Trucks 22.00 2,310.00 24.50 2,572.50 20.00 2,000.00 15.30 1,530.00 Materials (50) 55 Gal Drums 135.60 6,780.00 61.00 3,050.00 132.00 6,600.00 66.70 3,335.00 (20) Absorbent Pads (Bale) 157.20 3,144.00 95.00 1,900.00 95.00 1,900.00 120.75 2,415.00 (5) Rags (50Lb) 75.60 378.00 63.00 315.00 63.00 315.00 265.65 1,328.25 (30) Staydry (Bag) 14.83 444.96 21.00 630.00 20.00 600.00 26.45 793.50 Bidder Total = 50,085.21 35,175.01 47,060.00 46,609.25 Bidder Rating = 4 (1) - Best 3 2 Rating in table indicates "1" as "best" with lowest calculated total. All other ratings are next best (i.e., second, third and fourth place). TABLE 4. SCHEDULED SERVICES COST ANALYSIS Sensitivity Analysis Scenario : Large spill or clean-up (Daytime-Non-Overtime Rates): A B C D E F G H I Site Hours Clean Harbors Clean Venture Guardian Miller Total Rating Total Rating Total Rating Total Rating 1 Day Site Time = 18,614.61 4 11,751.00 1 16,944.00 3 15,619.25 2 2 Day Site Time = 26,482.26 4 17,607.00 1 24,473.00 3 23,366.75 2 3 Day Site Time = 34,349.91 4 23,463.01 1 32,002.00 3 31,114.25 2 4 Day Site Time = 42,217.56 4 29,319.01 1 39,531.00 3 38,861.75 2 5 Day Site Time = 50,085.21 4 35,175.01 1 47,060.00 3 46,609.25 2 6 Day Site Time = 57,952.86 4 41,031.01 1 54,589.00 3 54,356.75 2 7 Day Site Time = 65,820.51 4 46,887.02 1 62,118.00 3 62,104.25 2 Rating in table indicates "1" as "best" with lowest calculated total. All other ratings are next best (i.e., second, third and fourth place). This table in included in the report to the City of Dover Electric Department entitled, " Contractor Hazards Response Services Bid Review" dated November 14, 2017 and must be used in conjunction with said report.

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Public Utilities Power Plant (NAES) DATE SUBMITTED: 11/30/17 PREPARED BY: Stacy Johnson – Plant Manager SUBJECT: Evaluation of Request for Proposals - EG1701 – VanSant Major Overhaul RELATED PROJECT: None REVIEWED BY: Donna Mitchell, Acting City Manager EXPENDITURE REQUIRED: Estimate $434,904 AMOUNT BUDGETED: $1,948,000 FUNDING SOURCE (Dept./Page in CIP & Budget): 2017-2018 Operating Budget, Page 200, CIP EG1701 TIMETABLE: Maintenance outage for this work to begin April 2, 2018. RECOMMENDED ACTION: Staff recommends awarding major overhaul and inspections to HPI, LLC for the upcoming outage. BACKGROUND AND ANALYSIS This request is made to allow for purchase of materials and services needed to perform required inspections and major overhaul on the VanSant Unit #11 combustion turbine. NAES Corporation staff solicited a Request for Proposal for this work and received total of (9) proposals for this work. This will be the first major inspection on this unit since commercial operations began in 1991. It is based on the Original Equipment Manufacturer (OEM) repair frequency recommendations based on starts and operating hours. This project is expected to extend the service life of the VanSant Generation Station by twenty (20) years. All proposals were marked “Proprietary and Confidential” therefore, details of proposals are not included. The table below lists the submissions with the price quoted. Vendor Bid Amount Ranking Allied Power Group $255,000.00 7 Ethos Energy $798,913.00 9 General Electric International $693,188.56 6 HPI, LLC $434,904.00 1 Mechanical Dynamics & Analysis, LTD $482,535.00 2 Sulzer Turbo Services $614,043.00 4 Trinity Turbine Services $675,336.00 8 Turbine Generator Maintenance $561,289.00 3 Turbine Pros $666,061.00 5

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2017-14 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 30, Code of Conduct and Ethic Commission, be amended by inserting the text indicated in 5 blue font, deleting the text indicated in red strikeout, and moving the text indicated in green font, as 6 follows: 7 8 Chapter 30 - CODE OF CONDUCT STANDARDS OF ETHICAL CONDUCT AND ETHICS 9 COMMISSION 10 ARTICLE I. - IN GENERAL 11 Secs. 30-1—30-30. - Reserved. 12 ARTICLE II. - CODE OF CONDUCT 13 14 ARTICLE I. – IN GENERAL 15 16 Sec. 30-31. - Applicability; statement of policy. 17 18 (a) Applicability. This article chapter shall be applicable to all elected and appointed officials and all 19 employees of the city. 20 Sec. 30-2. – Statement of intent and purpose. 21 (ba) Statement of policyIntent. The proper operation of democratic government requires that public 22 officials and employees be independent, impartial, and responsible to the people; that 23 governmental decisions and policies be made in the proper channels of the governmental structure; 24 that public office not be used for personal gain; and that the public has confidence in the integrity 25 of its government. In recognition of these goals, there is hereby established a code of conduct for 26 all city employees and officials. The purpose of this code of conduct is to establish ethical 27 standards of conduct for all such officials and employees by setting forth those acts or actions that 28 are incompatible with the best interests of the city and by directing disclosure by such officials and 29 employees of private financial or other interests in matters affecting the city. . It is the intent of 30 the city that all elected and appointed officials and all employees of the city adhere to high 31 levels of ethical conduct, honesty, integrity and accountability to assure that the public has 32 confidence in all aspects of city government and the city officials that exercise discretionary 33 powers. These standards of ethical conduct are intended to uphold the public trust in the 34 persons in positions of public responsibility who are acting for the benefit of the public. All 35 elected and appointed officials and all employees of the city shall comply with both the letter 36 and the spirit of the standards of ethical conduct and strive to avoid situations that create 37 impropriety or the appearance of impropriety. The standards define and discourage certain 38 actions that may create impropriety or the appearance of impropriety that undermine public 39 trust in elected and appointed public officials and employees. 40 (b) Purpose. The standards of ethical conduct should promote public confidence in the 41 integrity of city officials; state principles of conduct and ethics which are to be applied in 42 public service; inform the public of the standards to which their city officials are expected to 43 adhere; and help motivate city officials and public employees to pursue productive conduct 44 and ethical ideals which exceed minimum standards. The city council finds and declares as

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 2 45 matters of public policy goals and objectives for all city employees and elected and appointed 46 officials, the following: 47 (1) Public trust. In our democratic form of government, the conduct of officials and 48 employees of the city must hold the respect and confidence of the people. They must, 49 therefore, avoid conduct which is in violation of their public trust or which creates a justifiable 50 impression among the public that such trust is being violated. 51 (2) Standards. To ensure propriety and to preserve public confidence, officials and employees of the 52 city must have the benefit of specific standards to guide their conduct and disciplinary 53 mechanisms to guarantee uniform maintenance of those standards. Some standards of this type 54 are so vital to government that violation thereof should subject the violator to criminal 55 penalties. 56 (3) Public service. In our democratic form of government, it is both necessary and desirable that all 57 citizens should be encouraged to assume public office and employment, and that, therefore, the 58 activities of officersofficials and employees of the city should not be unduly circumscribed. 59 (4) Performance of duty. Elected city officials are obligated to uphold the fundamental legal 60 principles of our system of government, as set forth in the United States Constitution, the state 61 constitution, and the city Charter, as well as all applicable provisions of federal, state and local 62 law and court decisions. They are bound to do so, and the failure to so act shall constitute 63 malfeasance in office. 64 (5) Fairness. City officials and employees shall strive for the highest standard of fairness in all of 65 their activities and shall not grant any special consideration, treatment, or advantage to any 66 citizen beyond that which is available to every other citizen. 67 (6) Use of private information. In the course of their official responsibilities, city officials and 68 employees are often privy to categories of information which are of a private nature and are 69 legally protected from public disclosure. City officials and employees shall maintain the 70 privacy of such information, and they shall not take advantage of such information for personal 71 gain, or the personal gain of friends or family. 72 (Code 1981, § 2-8; Ord. of 7-13-1998) 73 Sec. 30-3. – Acknowledgment of policies; required disclosures, and required annual training. 74 In order for the mayor, councilmembers, mayoral and council appointees, and city employees to 75 better serve the constituents of the City of Dover in an open, transparent fashion and to further be 76 held accountable, the following actions shall be taken by each of the designated persons: 77 78 (a) Acknowledgment of policies. Each elected and appointed official and all city employees 79 shall be furnished copies of Chapter 30 – Standards of Ethical Conduct and Ethics 80 Commission, either electronically or, if requested, in hard copy, before entering upon the 81 duties of their office or employment and shall sign a written acknowledgment of receipt of 82 the copy. The documents shall be read, reviewed, and signed by all appointees by the time 83 of their appointment or re-appointment. 84 85 (b) Disclosure statementFinancial disclosure report. Any city employee or elected or appointed 86 official who has a financial interest in any private enterprise which is subject to the

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 3 87 regulatory jurisdiction of, or does business with, any city agency (and any city official who 88 has a financial interest in any private enterprise which is subject to the regulatory 89 jurisdiction of, or does business with, the city agency on which he serves as an appointee) 90 shall file a financial disclosure report with the ethics commission a written statement fully 91 disclosing the same. Such disclosure shall be confidential and the ethics commission shall 92 not release such disclosed information, except as may be necessary for the enforcement of 93 this articlechapter. The filing of such financial disclosure statementreport shall be a 94 condition of commencing and continuing employment or appointed status with the city. 95 The financial disclosure report shall be submitted by August 1st of each calendar year. 96 [Moved from Sec. 30-34-Established, (d) Disclosure statement] 97 98 (c) Disclosure of interest in legislation. 99 100 (1) A councilman who has a financial or other private interest in any legislation shall 101 disclose on the records of the council or other appropriate authority the nature and 102 extent of such interest. This provision shall not apply if the councilman disqualifies 103 himself from voting on such legislation. 104 (2) Any other city official or employee who has a financial or other private interest in 105 any legislation and who participates in discussion with or gives an official opinion to 106 the council shall disclose on the records of the council or other appropriate 107 authority the nature and extent of such interest. 108 (3) Any city employee or city officer who has a financial interest in any private 109 enterprise which is subject to the regulatory jurisdiction of, or does business with, 110 any city agency, shall file with the ethics commission a written statement fully 111 disclosing the same. Such disclosure shall be confidential and the ethics commission 112 shall not release such disclosed information, except as may be necessary for the 113 enforcement of this subchapter. The filing of such disclosure statement shall be a 114 condition of commencing and continuing employment or appointed status with the 115 city. 116 117 (4) Required annual training. All city employees and elected and appointed officials shall 118 undergo and receive annual training on the City of Dover's ethics policies and procedures. 119 120 Sec. 30-324. - Definitions. 121 The following words, terms and phrases, when used in this article, shall have the meanings ascribed 122 to them in this section, except where the context clearly indicates a different meaning: 123 Close relative means a person's parents, spouse, children (natural or adopted), and siblings of the 124 whole and half-blood. 125 Commission and ethics commission mean the city ethics commission as established by this chapter. 126 Compensation means any money, thing of value, or any other economic benefit of any kind or 127 nature whatsoever conferred on or received by any person in return for services rendered or to be 128 rendered by the official or employee, or by another.

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 4 129 Employee includes all persons who receive compensation as an employee of the city or a city 130 agency, and shall not include persons that are elected or appointed to serve as mayor, city 131 councilmember or a member of any city committee, commission or board, whether paid or unpaid. 132 Financial interest. A person has financial interest in a private enterprise if: 133 (1) He has a legal or equitable ownership interest in the enterprise of more than ten percent (one 134 percent or more in the case of a corporation the stock of which is regularly traded on an 135 established securities market); 136 (2) He is associated with the enterprise and received from the enterprise during the last calendar 137 year, or might reasonably be expected to receive from the enterprise during the current or the 138 next calendar year, income in excess of $5,000.00 for services as an employee, officer, director, 139 trustee, or independent contractor; or 140 (3) He is a creditor of a private enterprise in an amount equal to ten percent or more of the debt of 141 that enterprise (one percent or more in the case of a corporation the securities of which are 142 regularly traded on an established securities market). 143 Matter means an application, petition, request, business dealing, contract, subcontract, or any other 144 transaction of any sort with the city. 145 Official means any elected or appointed official of the city and all members of any committee, 146 commission or board appointed by the mayor of the city or appointed by the city council. 147 Official responsibility means any direct administrative or operating authority at any level, either 148 exercisable alone or with others, either personally or through subordinates, to approve, disapprove, 149 recommend or otherwise direct action on behalf of the city. 150 Personal or private interest means an interest in a matter which tends to impair the independent 151 judgment of an official or employee in the performance of his duties with respect to that matter. 152 Private enterprise means any activity conducted by any person, whether conducted for profit or not 153 for profit, and includes the ownership of real or personal property. The term "private enterprise" does 154 not include any activity of the city, of any political subdivision, or of any agency, authority, or 155 instrumentality thereof. 156 Public official. All elected and appointed officials and all employees of the city. 157 Sec. 30-5 – 30-19. – Reserved. 158 (Code 1981, § 2-9; Ord. of 7-13-1998) 159 ARTICLE II. – STANDARDS OF ETHICAL CONDUCT. 160 Sec. 30-20. – Established. High ethical standards among public officials and employees are 161 essential to gain and maintain the confidence of the people, because such confidence is essential to 162 the conduct of free government. Public officials and employees are agents of the people and hold 163 office for the benefit of the public. They are bound to observe in their official acts the highest 164 standards of morality and to discharge faithfully and impartially the duties of their offices, 165 regardless of personal considerations, recognizing that the public interest must be their primary 166 concern. Their conduct in both their official and private affairs should be above reproach. These

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 5 167 standards of ethical conduct are adopted in order to secure this desired high level of public trust, 168 ensure the impartiality of public officials and employees, and impose standards of accountability. 169 (a) General responsibilities of officials and employees. 170 (1) Officials and employees have the common obligation of serving the public. In performing 171 their duties, they shall treat the public and each other with respect, concern, and 172 responsiveness, recognizing that their common goal of exceptional public service can only 173 be achieved by working together. Disputes that arise among public servants shall be 174 resolved at the lowest possible level; keeping in mind that public money spent on resolving 175 these disputes is money not spent on important public needs. 176 (2) Officials and employees shall treat their position as a public trust, with a fiduciary duty to 177 use the powers and resources of public office only to advance the public interest and not to 178 obtain personal benefits or pursue private interests. 179 (3) Officials and employees shall conduct themselves in a manner that justifies the confidence 180 placed in them by the people, at all times maintaining the integrity and discharging 181 ethically the high responsibilities of public service. 182 (4) Full disclosure of real or potential conflicts of interest shall be a guiding principle for 183 determining appropriate conduct. At all times, reasonable efforts shall be made to avoid 184 undue influence and abuse of office in public service. 185 (1)(5) No official or employee may request or receive, and no person may offer any money, 186 thing of value or promise thereof, other than any city pay received, that is conditioned 187 upon or given in exchange for promised performance of an official act. 188 [Moved from Sec. 30-34. – Established] 189 (a)(b) Appearance of violation. Each city employee and official shall endeavor to pursue a course 190 of conduct which will not raise suspicion among the public that he is engaging in acts which 191 are in violation of his public trust and which will not reflect unfavorably upon the city and its 192 government. 193 (c) Private interest; gifts. No city employee or official shall have any interest in any private 194 enterprise, nor shall be he incur any obligation of any nature which is in substantial conflict 195 with the proper performance of his duties in the public interest. No city employee or official 196 shall accept other employment, any compensation, gift, payment of expenses or any other thing 197 of monetary value under circumstances in which such acceptance may result in any of the 198 following: 199 (1) Impairment of independence of judgment in the exercise of official duties; 200 (2) An undertaking to give preferential treatment to any person; 201 (3) The making of a governmental decision outside official channels; or 202 (4) Any adverse effect on the confidence of the public in the integrity of the government of 203 the city.

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 6 204 (d) Interest in private enterprise. No city employee or official shall acquire a financial interest in 205 any private enterprise which he has reason to believe may be directly involved in decisions to 206 be made by him in an official capacity on behalf of the city. 207 208 Sec. 30-33. -– 209 (e) Prohibitions relating to conflicts of interest. No councilman or other official or employee, 210 whether paid or unpaid, shall engage in any business or transaction or shall have a financial or 211 other personal interest, direct or indirect, which is incompatible with the proper discharge of his 212 official duties in the public interest or would tend to impair his independence of judgment or 213 action in the performance of his official duties. Personal as distinguished from financial interest 214 includes an interest arising from blood or marriage relationships or close business or political 215 association 216 Provided, that upon request from any person with official responsibility with respect to the 217 matter, any such person who has such a personal or private interest may nevertheless respond to 218 questions concerning any such matter. 219 (a1) Restrictions on exercise of official authority. 220 (1)a. Prohibited participation. No city employee or official may participate on behalf of 221 the city in the review or disposition of any matter pending before the city in which he has a 222 personal or private interest, provided that, upon request from any person with official 223 responsibility with respect to the matter, any such person who has such a personal or private 224 interest may nevertheless respond to questions concerning any such matter. A personal or 225 private interest in a matter is an interest which tends to impair a person's independence of 226 judgment in the performance of his duties with respect to that matter. 227 (2)b. Impairment of judgment. A person has an interest which tends to impair his 228 independence of judgment in the performance of his duties with respect to any matter when: 229 a.i. Any action or inaction with respect to the matter would result in a financial 230 benefit or detriment to accrue to the person or a close relative to a greater extent than 231 such benefit or detriment would accrue to others who are members of the same class 232 or group of persons; or 233 bii. The person or a close relative has a financial interest in a private enterprise 234 which enterprise or interest would be affected by any action or inaction on a matter to 235 a lesser or greater extent than like enterprises or other interests in the same enterprise. 236 (3)c. Statutory responsibility. In any case where a person has a statutory responsibility with 237 respect to action or inaction on any matter where he has a personal or private interest and there 238 is no provision for the delegation of such responsibility to another person, the person may 239 exercise responsibility with respect to such matter, provided that, promptly after becoming 240 aware of such conflict of interest, he files a written statement with the ethics commission, fully 241 disclosing the personal or private interest and explaining why it is not possible to delegate 242 responsibility for the matter to another person. 243 (b2) Restrictions on representing another's interest before the city. 244 (1)a. Prohibited. No city employee or official may represent or otherwise assist any private 245 enterprise with respect to any matter before the city.

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 7 246 (2)b. Exception. This subsection (b) shall not preclude any city employee or official from 247 appearing before the city or otherwise assisting any private enterprise with respect to any 248 matter in the exercise of his official duties. 249 (c3) Restriction on contracting with the city. 250 (1)a. Prohibited. No city employee or official shall benefit from any contract with the city, nor 251 solicit any contract, and shall not enter into any contract with the city (other than an 252 employment contract). 253 (2)b. Ownership of enterprise. No private enterprise in which a city employee or official has a 254 legal or equitable ownership of more than ten percent (more than one percent in the case of a 255 corporation the stock of which is regularly traded on an established securities market) shall 256 enter into any contract with the city (other than an employment contract) unless such contract 257 was made or let after public notice and competitive bidding. 258 (df) Postemployment restrictions. No person who has served as a city employee or official shall 259 represent or otherwise assist any private enterprise on any matter involving the city, for a period of 260 two years after termination of his employment or elected or appointed status with the city, if he 261 gave an opinion, conducted an investigation or otherwise was directly and materially responsible for 262 such matter in the course of his official duties as a city employee or official, nor shall any former 263 city employee or official disclose confidential information gained by reason of his public position, 264 nor shall he otherwise use such information for personal gain or benefit. 265 (eg) Unauthorized disclosure of confidential information. No person shall disclose any information 266 required to be maintained confidential by the ethics commission under section 30-34(d)30-3(b), 30- 267 35(b)30-73 or 30-7330-74(b). 268 (fh) Abuse of office. 269 (1) Political contributions. No elected city official shall agree to sponsor legislation, or to 270 influence in any manner the formulation or passage of legislation, in exchange for political 271 contributions or promises thereof. 272 (2) Substantial interest. No elected city official shall vote for, or promote in any manner 273 whatsoever, legislation affecting any subject matter in which he has a substantial interest. Any 274 such interest shall be disclosed by said elected official prior to a vote on any such legislation, 275 and said elected official shall vote "abstain" when called upon to vote. 276 (3) Use of city property. No city official or employee shall request or permit the use of city- 277 owned vehicles, equipment, materials, or property for personal convenience or profit, except 278 when such services are available to the public generally or are provided for the use of such 279 official or employee in the conduct of official business as a matter of municipal policy. 280 (4) Personal gain. No city official or employee shall utilize the influence of his office or position 281 for personal pecuniary gain, or to avoid the legal consequences of his personal conduct. 282 (gi) Criminal sanctions. 283 (1) Penalties. Any person who knowingly or willfully violates any provision of this section shall 284 be guilty of a misdemeanor, punishable for each such violation by imprisonment of not more 285 than one year and by a fine as provided for in Appendix F—Fees and Fines.

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 8 286 (2) Time limitations. A prosecution for a violation of this section shall be subject to the time 287 limitations of 11 Del. C. § 205. 288 (hj) Contracts voidable by court action. In addition to any other penalty provided by law, any contract 289 entered into by any city agency in violation of this chapter shall be voidable by the city agency; 290 provided that in determining whether any court action should be taken to void such a contract 291 pursuant to this subsection, the city agency shall consider the interests of innocent third parties who 292 may be damaged thereby. Any court action to void any transaction must be initiated within 30 days 293 after the city agency involved has, or should have, knowledge of such violation. 294 Sec. 30-34. - Established. 295 (a) Appearance of violation. Each city employee and official shall endeavor to pursue a course of 296 conduct which will not raise suspicion among the public that he is engaging in acts which are in 297 violation of his public trust and which will not reflect unfavorably upon the city and its government. 298 (b) Private interest; gifts. No city employee or official shall have any interest in any private 299 enterprise, nor shall be incur any obligation of any nature which is in substantial conflict with the 300 proper performance of his duties in the public interest. No city employee or official shall accept 301 other employment, any compensation, gift, payment of expenses or any other thing of monetary 302 value under circumstances in which such acceptance may result in any of the following: 303 (1) Impairment of independence of judgment in the exercise of official duties; 304 (2) An undertaking to give preferential treatment to any person; 305 (3) The making of a governmental decision outside official channels; or 306 (4) Any adverse effect on the confidence of the public in the integrity of the government of the city. 307 (c) Interest in private enterprise. No city employee or official shall acquire a financial interest in any 308 private enterprise which he has reason to believe may be directly involved in decisions to be made 309 by him in an official capacity on behalf of the city. 310 (d) Disclosure statement. Any city employee or official who has a financial interest in any private 311 enterprise which is subject to the regulatory jurisdiction of, or does business with, any city agency 312 (and any city official who has a financial interest in any private enterprise which is subject to the 313 regulatory jurisdiction of, or does business with, the city agency on which he serves as an 314 appointee) shall file with the ethics commission a written statement fully disclosing the same. Such 315 disclosure shall be confidential and the ethics commission shall not release such disclosed 316 information, except as may be necessary for the enforcement of this article. The filing of such 317 disclosure statement shall be a condition of commencing and continuing employment or appointed 318 status with the city. [Moved to Sec. 30-3 – Acknowledgment of policies…(b) Financial 319 disclosures] 320 (ek) Private gain. No city employee or official shall use his public office to secure unwarranted 321 privileges, private advancement or gain. 322 (fl) Confidential information; prohibited activity. No city employee or official shall engage in any 323 activity beyond the scope of his public position which might reasonably be expected to require or 324 induce him to disclose confidential information acquired by him by reason of his public position.

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 9 325 (gm) Disclosure of information. No city employee or official shall, beyond the scope of his public 326 position, disclose confidential information gained by reason of his public position, nor shall he 327 otherwise use such information for personal gain or benefit. 328 (n) Ex Parte Communications. No official or employee shall encourage, make or accept any ex 329 parte or other unilateral application or communication that excludes the interests of other 330 parties in a matter under consideration when such application or communication is designed 331 to influence official decision or conduct of the official or other officials, employees or agencies 332 in order to obtain a more favored treatment or special consideration to advance the personal 333 or private interests of himself or herself or others. The purpose of this provision is to 334 guarantee that all interested parties to any matter shall have equal opportunity to express and 335 represent their interests. 336 Any written ex parte communication received by an official or employee in matters where 337 all interested parties should have equal opportunity for a hearing shall be made part of the 338 record by the recipient. 339 Any oral ex parte communication received under such conditions should be written down 340 in substance by the recipient and also made a part of the record. 341 A communication concerning only the status of a pending matter is not regarded as an ex 342 parte communication. 343 (ho) Sexual favors. No city employee or official, in the course of his public responsibilities, shall use 344 the granting of sexual favors as a condition, either explicit or implicit, for an individual's favorable 345 treatment by that person or a city agency. 346 (Code 1981, § 2-11; Ord. of 7-13-1998) 347 Sec. 30-21 – 30-29. – Reserved. 348 Sec. 30-35. - Waivers of restrictions and advisory opinions. 349 (a) Authority of ethics commission. Notwithstanding the provisions of sections 30-33 and 30-34, upon 350 the written request of any city agency or of any individual who is or was a city employee or city 351 official, the ethics commission may grant a waiver to the specific prohibitions contained therein if 352 the ethics commission determines that the literal application of such prohibition in a particular case 353 is not necessary to achieve the public purposes of this chapter or would result in an undue hardship 354 on any employee or official. Any such waiver may be granted only by written decision of the ethics 355 commission. Any person who acts in good faith reliance upon any such waiver decision shall not be 356 subject to discipline or other sanction hereunder with respect to the matters covered by the waiver 357 decision, provided there was a full disclosure to the ethics commission of all material facts 358 necessary for the waiver decision. 359 (b) Waiver information confidential; exceptions. Any application for a waiver, any proceeding and 360 any decision with respect thereto shall be maintained confidential by the ethics commission, 361 provided that: 362 (1) Applicant's request. Public disclosure shall be made by the ethics commission upon the 363 written request of the applicant; 364 (2) Violations. The ethics commission may make such public disclosure as it determines is 365 required in connection with the prosecution of any violation of this chapter;

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 10 366 (3) Evidence of crime. The ethics commission shall report to appropriate federal, state and/or city 367 authorities substantial evidence of any criminal violation which may come to its attention; and 368 (4) Public record. In the event that a waiver is granted, the waiver decision and the record of all 369 proceedings relating thereto shall be open to public inspection. 370 (c) Advisory opinion authorized. Upon the written request of any city employee or official, the ethics 371 commission may issue an advisory opinion as to the applicability of this chapter to any particular 372 fact or situation. Any person who acts in good faith reliance upon any such advisory opinion shall 373 not be subject to discipline or other sanction hereunder with respect to the matters covered by the 374 advisory opinion, provided there was a full disclosure to the ethics commission of all material facts 375 necessary for the advisory opinion. 376 (d) Advisory opinion confidential; exceptions. Any application for an advisory opinion, any 377 proceeding and any decision with respect thereto shall be maintained confidential by the ethics 378 commission, provided that: 379 (1) Applicant's request. Public disclosure shall be made by the ethics commission upon the 380 written request of the applicant; 381 (2) Violations. The ethics commission may make such public disclosure as it determines is 382 required in connection with the prosecution of any violation of this article; and 383 (3) Evidence of crime. The ethics commission shall report to appropriate federal, state and/or city 384 authorities substantial evidence of any criminal violation which may come to its attention. 385 (Code 1981, § 2-12; Ord. of 7-13-1998) 386 Secs. 30-36—30-70. - Reserved. 387 388 ARTICLE III. - ETHICS COMMISSION 389 390 Sec. 30-71. - Established; composition; removal; terms of office; vacancies; chairperson; quorum; 391 compensation; legal counsel. 392 393 (a) Established; composition; removal. The city ethics commission is hereby established to administer 394 and implement this chapter. The ethics commission shall consist of five members appointed by the 395 mayor and confirmed by the city council. No member of the commission shall hold any elected or 396 appointed office under the government of the United States or the state, county, or city. Members of 397 the ethics commission may be removed by the mayor, with the concurrence of the city council, for 398 substantial neglect of duty, gross misconduct in office or a violation of this chapter. 399 (b) Terms of office; vacancies. A member of the ethics commission shall be appointed for a term of 400 office of five years and until his successor has been appointed and has qualified. The members shall 401 be appointed for staggered terms of office, and until their successors have been appointed. When a 402 vacancy occurs in the membership of the ethics commission, it shall be filled by appointment for the 403 unexpired portion of the term in the same manner as the original appointment. 404 (c) Chairperson; quorum. The ethics commission shall elect a chairperson from among its 405 membership. Three members of the ethics commission shall constitute a quorum and, if a quorum is 406 present, a vacancy on the ethics commission shall not impair the right of the remaining members to 407 exercise all the powers of the ethics commission. Disciplinary hearings may be conducted and

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 11 408 sanctions may be imposed only by the affirmative action of at least three members; otherwise, the 409 ethics commission may delegate authority to the chairperson to act for the ethics commission 410 between meetings. 411 (d) Compensation. Members of the ethics commission shall receive no compensation. 412 (e) Legal counsel. The city solicitor shall provide legal counsel to the ethics commission and shall be 413 the legal representative of the ethics commission in connection with its duties hereunder, on a case- 414 by-case basis, or determine that outside counsel is needed and obtain such outside counsel for a 415 particular matter. 416 (Code 1981, § 2-13; Ord. of 7-13-1998; Ord. No. 2010-23, 8-23-2010) 417 Sec. 30-72. - Powers and duties. 418 (a) The powers and duties of the ethics commission shall be: 419 (1) Rules of conductStandards of ethical conduct. To recommend to the mayor and council, from 420 time to time, such rules of conduct for public employees and officials as it shall deem 421 appropriate. 422 (2) Advisory opinions. To issue written advisory opinions, upon the request of any city employee 423 or official, as to the applicability of this chapter to any particular factual situation. 424 (3) Referrals to solicitor. To refer to the city solicitor for investigation any alleged violation of 425 this chapter and, after notice and hearing, to recommend such disciplinary action as it may 426 deem appropriate to such appropriate official or agency as the ethics commission shall 427 determine, or to take such other disciplinary action as authorized by section 30-73(dp) or other 428 provisions of the city Charter or this Code. The ethics commission may dismiss, without 429 reference to the city solicitor, any complaint which the ethics commission determines is 430 frivolous or fails to state a violation. 431 (4) Report of crimes. To report to the appropriate federal, state or city authorities any substantial 432 evidence of a violation of any criminal law which may come to its attention in connection with 433 any proceeding, whether advisory or disciplinary. 434 (5) Records. To maintain a file of its proceedings, waiver decisions and advisory opinions with a 435 view toward achieving consistency of opinions and recommendations subject to the 436 confidentiality requirements of sections 30-3574(d) and 30-73(ht). 437 (6) Procedures. To follow the procedural rules specified in section 30-73 and to establish such 438 other procedural rules as shall be consistent with the rules prescribed therein. 439 (7) Witnesses, evidence. To subpoena witnesses, compel their attendance and testimony, 440 administer oaths and affirmations, take evidence and require, by subpoena, the production of 441 books, papers, records or other evidence needed for the performance of the ethics commission's 442 duties or exercise of its powers. 443 (8) Assistance to city personnel. To provide assistance to any city employee, official or agency in 444 administering the provisions of this chapter. 445 (9) Provide information. To prepare any necessary reports and studies to advance the purpose of 446 this chapter, to provide any necessary materials explaining the duties of individuals covered by

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 12 447 this chapter, and to supply instructions and public information materials to facilitate 448 compliance with, and enforcement of, this chapter. 449 (10) Request city agencies for assistance. To request appropriate city agencies to provide such 450 professional assistance as it may require in the discharge of its duties. 451 (Code 1981, § 2-14; Ord. of 7-13-1998) 452 Sec. 30-73. -– Rules of procedure; Ccomplaints; hearings; dispositions. 453 (a) (a) Any person, either personally or on behalf of an organization or governmental body, 454 may file a sworn complaint for the ethics commission with the city clerk. The complaint 455 must be in writing, be signed, and show the address of the person who submitted it. The 456 complaint must state that, to the best of the person's knowledge, information, and belief 457 formed after reasonable reflection, the information in the complaint is true. The 458 complaint must describe the facts that constitute the violation of the standards of ethical 459 conduct in sufficient detail so that the ethics commission and the person who is the 460 subject of the complaint can reasonably be expected to understand the nature of any 461 offense that is being alleged. The commission may request any additional information 462 deemed necessary to screen the complaint or to render a decision. No complaints shall be 463 accepted or considered which relate to actions that took place more than one (1) year 464 prior to the date of filing. The individual filing the sworn complaint has sixty (60) days 465 from the date that the issue is brought to his or her attention to file a complaint. 466 (b) After the sworn complaint has been filed, none of the parties or their representatives may 467 communicate on an ex parte basis with any commission members pertaining to the 468 complaint. All communications pertaining to the complaint shall be submitted to the city 469 clerk. 470 (c) Within seven (7) days of receiving a sworn complaint the city clerk shall send copies of the 471 complaint to each member of the ethics commission, the city solicitor, and the official or 472 officials against whom such complaint has been filed. Hereinafter, the complaining party 473 shall be referred to as the "complainant" and the official against whom a complaint has 474 been lodged shall be referred to as the "respondent." 475 (d) The commission recognizes that distribution to the public of a sworn complaint prior to 476 screening by the commission as required below could harm the reputation of an innocent 477 person and is contrary to the public interest; therefore, the public release of the 478 complaint is prohibited until the screening process has been completed. The commission 479 shall consult in confidence to screen the complaint within fourteen (14) days of receiving 480 the complaint. The commission may immediately dismiss a complaint if: 481 (1) It has no jurisdiction; or 482 (2) The alleged violation, if true, would not constitute a violation of the standards of 483 ethical conduct; or 484 (3) The alleged violation is a minor or de minimis violation; or 485 (4) The complaint is, on its face, frivolous, groundless, or brought for purposes of 486 harassment; or

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 13 487 (5) The matter has become moot because the person who is the subject of the complaint 488 is no longer an officer, official or employee; or 489 (6) The respondent had obtained an advisory opinion under section 30-74(c) permitting 490 the conduct; or 491 (7) The appointing authority of the respondent has already taken action as a result of 492 finding a violation and the commission believes the action was appropriate. 493 (e) In issues regarding standards of ethical conduct violations, the enforcement process is 494 intended to be corrective rather than remedial unless the violation is a repeated offense. 495 In the event the ethics commission determines a standards of ethical conduct violation 496 has occurred, and it is minor in nature, with the concurrence of the complainant and the 497 subject of the sworn complaint, the commission may dispense with the hearing process 498 and conduct a more informal mediation process in lieu of a hearing. 499 (a) 500 (f) If the sworn complaint is not dismissed or otherwise resolved pursuant to subsection 30- 501 73(d), the city clerk shall promptly contact the members of the ethics commission, the city 502 solicitor, the complainant, and the respondent in order to ascertain a date and time when 503 a hearing can be convened on such complaint. As soon as a date and time have been 504 agreed upon for a hearing before the ethics commission, the city clerk shall send written 505 notice of such scheduling and a copy of the rules of procedure to the complainant and to 506 the respondent. No copies of the complaint shall be provided to any other parties before 507 the respondent receives the complaint.Investigation of violations. Upon the sworn complaint 508 of any person or on its own initiative, the ethics commission may refer to the city solicitor for 509 investigation, any alleged violation of the conflict of interest provisions and of the code of 510 conduct provisions in sections 30-33 and 30-34, respectively. The city solicitor shall be the 511 prosecuting attorney in all disciplinary proceedings before the ethics commission. In any such 512 investigation or proceeding, a defendant shall be given an opportunity to be heard after notice, 513 to be advised and assisted by legal counsel, to produce witnesses and offer evidence, and to 514 cross examine witnesses. A transcript of any such proceeding shall be made and retained, 515 subject to the confidentiality requirements of this chapter. 516 (g) The commission may dismiss a complaint if the complainant does not appear at the hearing 517 and if, in the opinion of the commission, it would be unfair to the respondent not to have 518 the opportunity to examine the complainant. 519 (h) As promptly as possible after the close of the hearing, the commission shall deliberate to 520 determine if the allegations have been proven by clear and convincing evidence. Only 521 ethics commission members who have been present for the hearing may participate in the 522 deliberations, and any findings and recommendations must be adopted by a majority of 523 the commission. The commission may consider, when making findings and 524 recommendations, the severity of the offense, the presence or absence of any intention to 525 conceal, deceive, or mislead, whether the violation was deliberate, negligent or 526 inadvertent, and whether the incident was isolated or part of a pattern. 527 (i) Within seven days of the conclusion of deliberations, the commission shall issue an order 528 setting forth its findings and recommendations. In the alternative, the commission where

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 14 529 it deems it appropriate, may issue an advisory opinion in lieu of making findings and 530 recommendations. 531 (j) If the respondent is an employee, the commission may, if it determines corrective action is 532 necessary, notify the city manager or the council president and recommend that action be 533 taken, including discipline. 534 (b)(k) If the respondent is a city official, the commission may propose actions to the city 535 council that are appropriate to the finding as specified in section 30-73(p). 536 (c)(l) The commission shall send a written copy of its findings and recommendations to 537 the respondent and the complainant. 538 (m)Proceeding relating to member. A member of the ethics commission shall be ineligible to 539 participate, as a member of the ethics commission, in any ethics commission proceeding 540 relating to his conduct. A member of the ethics commission who has been found by the ethics 541 commission to have violated this chapter shall be ineligible to serve again as a member of the 542 ethics commission. 543 (d)(n) Self-disqualification. A member of the ethics commission may disqualify himself from 544 participating in any investigation of the conduct of any person upon submission, in writing and 545 under oath, of an affidavit or disqualification stating that he cannot render an impartial and 546 unbiased decision in the case in which he seeks to disqualify himself. 547 (e)(o) Actions by ethics commission. With respect to any violation with which a person has been 548 charged and which the ethics commission has determined as proved, the ethics commission 549 may take any one or more of the following actions: 550 (1) Reprimand. Issue a written reprimand or censure of that person's conduct. 551 (2) Discipline. With respect to a city employee, remove, suspend, demote or take other 552 appropriate disciplinary action with respect to that person, without regard to any limits 553 imposed by this chapter, but within the limits of the constitution, the laws of the state, the 554 Charter of the city, and ordinances and existing collective bargaining agreements. 555 (3) Recommend removal. With respect to an appointed official, recommend that appropriate 556 action be taken to remove the official from the appointed position. 557 (4) Recommend fine. With respect to an elected city official, recommend that such official be 558 fined in an amount recommended by the ethics commission. 559 (f)(p) Rights of person charged. In any proceeding before the ethics commission, upon the 560 request of any person charged with a violation of this chapter, such person shall be permitted to 561 inspect, copy or photograph books, papers, documents, photographs or other tangible objects 562 which will be used as evidence against that person in a disciplinary hearing and which are 563 material to the preparation of his defense. 564 (g)(q) Exculpatory information. In any proceeding before the ethics commission, if the city 565 solicitor or ethics commission at any time receives any exculpatory information concerning an 566 alleged violation against any person, it shall forthwith make such information available to such 567 person. 568 (h)(r) Subpoenas. Any person charged with a violation of this chapter may apply to the ethics 569 commission for the issuance of subpoenas for the appearance of witnesses and for the

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 15 570 production of documents on his behalf. The application shall be granted upon a concise 571 showing by such person that the proposed testimony or evidence is relevant (or is reasonably 572 calculated to lead to the discovery of relevant evidence) and is not otherwise available. The 573 application shall be denied if not made at a reasonable time or if the testimony or evidence 574 would be merely cumulative. 575 (i)(s) Confidentiality of proceedings. 576 (1) City employee. All proceedings before the ethics commission relating to a 577 violation of this chapter by a city employee shall be maintained confidential by 578 the ethics commission, unless: 579 a. Public disclosure is requested, in writing, by the person charged; or 580 b. The ethics commission determines after a hearing that a violation has 581 occurred. 582 (2) City official. All proceedings before the ethics commission relating to a violation 583 of this chapter by a city official, appointed or elected, shall be maintained 584 confidential by the ethics commission, unless: 585 c.a. Public disclosure is requested, in writing, by the person charged; or 586 d.b. The ethics commission determines after a hearing that a violation has 587 occurred. 588 (j)(t) Appeals; public inspection. Notwithstanding the confidentiality requirements of 589 subsections (ht)(1) and (2) of this section, the ethics commission shall make available for 590 public inspection the record of all proceedings relating to any decision of the ethics 591 commission which is appealed to the superior court and the ethics commission shall report to 592 appropriate federal, state and/or city authorities any substantial evidence of a violation of any 593 criminal law which comes to its attention in connection with any proceeding under this chapter. 594 (u) Confidentiality procedures. The chairperson of the ethics commission shall, with the approval of 595 the ethics commission, establish such procedures as, in the chairperson's judgment, may be 596 necessary to prevent the disclosure of any record of any proceedings or other information 597 received by the ethics commission, except as permitted by this chapter. 598 Sec. 30-3574. - Waivers of restrictions and advisory opinions. 599 (a) Authority of ethics commission. Notwithstanding the provisions of sections 30-3320 and 30- 600 34, upon the written request of any city agency or of any individual who is or was a city 601 employee or city official, the ethics commission may grant a waiver to the specific prohibitions 602 contained therein if the ethics commission determines that the literal application of such 603 prohibition in a particular case is not necessary to achieve the public purposes of this chapter 604 or would result in an undue hardship on any employee or official. Any such waiver may be 605 granted only by written decision of the ethics commission. Any person who acts in good faith 606 reliance upon any such waiver decision shall not be subject to discipline or other sanction 607 hereunder with respect to the matters covered by the waiver decision, provided there was a 608 full disclosure to the ethics commission of all material facts necessary for the waiver decision. 609 (b) Waiver information confidential; exceptions. Any application for a waiver, any proceeding 610 and any decision with respect thereto shall be maintained confidential by the ethics 611 commission, provided that:

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 16 612 (1) Applicant's request. Public disclosure shall be made by the ethics commission upon the 613 written request of the applicant; 614 (2) Violations. The ethics commission may make such public disclosure as it determines is 615 required in connection with the prosecution of any violation of this chapter; 616 (3) Evidence of crime. The ethics commission shall report to appropriate federal, state 617 and/or city authorities substantial evidence of any criminal violation which may come to 618 its attention; and 619 (4) Public record. In the event that a waiver is granted, the waiver decision and the record of 620 all proceedings relating thereto shall be open to public inspection. 621 (c) Advisory opinion authorized. Upon the written request of any city employee or official, the 622 ethics commission may issue an advisory opinion as to the applicability of this chapter to any 623 particular fact or situation. Any person who acts in good faith reliance upon any such 624 advisory opinion shall not be subject to discipline or other sanction hereunder with respect to 625 the matters covered by the advisory opinion, provided there was a full disclosure to the ethics 626 commission of all material facts necessary for the advisory opinion. 627 (d) Advisory opinion confidential; exceptions. Any application for an advisory opinion, any 628 proceeding and any decision with respect thereto shall be maintained confidential by the 629 ethics commission, provided that: 630 (1) Applicant's request. Public disclosure shall be made by the ethics commission upon the 631 written request of the applicant; 632 (2) Violations. The ethics commission may make such public disclosure as it determines is 633 required in connection with the prosecution of any violation of this article; and 634 (3) Evidence of crime. The ethics commission shall report to appropriate federal, state 635 and/or city authorities substantial evidence of any criminal violation which may come to 636 its attention. 637 (Code 1981, § 2-12; Ord. of 7-13-1998) 638 Sec. 30-7475. - Judicial review. 639 In the event that the ethics commission finds that any person has violated any provision of this 640 chapter, said person shall have a right of appeal to the superior court of any such finding, and of any 641 sanctions imposed with respect thereto, by filing a notice of appeal with the superior court within 30 642 days of the final action by the ethics commission in a particular case. The appeal shall be on the record 643 without a trial de novo. If the court determines that the record is insufficient for its review, it shall 644 remand the case to the ethics commission for further proceedings on the record. The court's review, in 645 the absence of actual fraud, shall be limited to a determination of whether the ethics commission's 646 decision was supported by substantial evidence on the record. The burden of proof in any such appeal 647 shall be on the appellant. 648 (Code 1981, § 2-15.1; Ord. of 7-13-1998) 649 BE IT FURTHER ORDAINED: 650 651 That Appendix F, Fees and Fines, of the Dover Code be amended by deleting the text indicated in red 652 strikeout and inserting the blue text, as follows:

Proposed Ordinance #2017-14-Ch 30, Code of Conduct and Ethics Commission Page | 17 653 Chapter 30. Code ofStandards of Ethical Conduct and Ethics Fees and Fines Commission Article II. CodeStandards of Ethical Conduct Fines not paid within 14 days of the day the fine was issued, including the day the fine was issued, shall be automatically doubled in amount. Sec. 30-3320. Prohibitions relating to conflicts of interest Subsec. (g)(1e) Criminal sanctions, penalties Not to exceed $1,000.00 654 655 656 ADOPTED: * 657 658 SYNOPSIS 659 This amendment adds required financial disclosure reports, acknowledgment of receipt of 660 policies, and required ethics training. It also makes organization changes to Chapter 30. 661 (SPONSORS: LINDELL, POLCE, AND SLAVIN) 662 663 ADOPTED: * 664 S:\ORDINANCES\2017\DRAFT\ORDINANCE #2017-14 CH 30 CODE OF CONDUCT AND ETHICS COMMISSION\Ordinance #2017-14 - Chapter 30-Code of Conduct and Ethics Commission - Final 665 Reading-12-11-2017.doc 666 667 Actions History: 668 12/11/2017 – Scheduled for Final Reading – City Council 669 11/27/2017 – Final Reading Deferred – City Council 670 11/13/2017 – First Reading – City Council 671 10/24/2017 – Considered by Council Committee of the Whole/Legislative, Finance and Administration 672 Committee 673 10/10/2017 – Deferred by Council Committee of the Whole/Legislative, Finance and Administration 674 Committee 675

1. Definitions for Section 1:  “Fair market value” means, if a security, the quoted price as of January 1 of the year in which the report is filed, or, if not a security, the price at which the public officer would sell as of January 1 of the year in which the report is filed. 29 Del. C. § 5812(g).  “Instrument of ownership” includes, but is not limited to common or preferred stock, rights, warrants, articles of partnership, proprietary interest, deeds, and debt instruments, if convertible to equity instruments. 29 Del. C. § 5812(k).  “Business Enterprise” means corporation, partnership, sole proprietorship or any other individual or organization carrying on a business or profession. 29 Del. C. § 5812(a).  “Position of management” means officer, director, partner, proprietor, or other managerial position in a business enterprise. 29 Del. C. § 5812(l).  “Professional organization” means an individual engaged in, or an association organized pursuant to, federal or State law for the practice of medicine, law, accounting, engineering, or other profession. 29 Del. C. § 5812(m).  “Constructively controlled” means: (a) a financial interest in the name of another which is controlled by a public officer by virtue of any relationship of the public officer to another person which directly benefits the public officer; (b) any financial interest of a public officer held jointly with the spouse or child of such public officer; (c) any financial interest of the spouse or minor child of a public officer. 29 Del. C. § 5812 (d).  “Time or demand deposits” means checking and savings accounts in banks or deposits or share in savings and loan institutions, credit unions, or money market funds. 29 Del. C. § 5812(p).  “Debt Instrument” means bonds, notes, debentures, mortgages, or other securities having a fixed yield if not convertible to equity instruments. 29 Del. C. § 5812(e).  “Equity instrument” means any ownership interest in a corporation or other legal entity giving the rights to the holder upon liquidation of the entity. 29 Del. C. § 5812(f). 2. Definitions of terms in the remaining sections are in those sections.

FINANCIAL DISCLOSURE REPORT (29 Del. C., Chapter 58, Subchapter II) NAME: BUSINESS ADDRESS: STATE POSITION: Section 1. (See instruction sheet for definitions of underlined terms). Report any legal or equitable ownership in excess of $5,000 fair market value or from which income of more than $5,000 was either derived during the preceding calendar year or might reasonably be expected to be derived during the current calendar year, in the following: (A) Instruments of Ownership: (This includes retirement accounts, 401K, IRA, etc. Do not include dollar amounts. List name of company, instrument and nature of ownership, e.g., Fidelity, mutual fund, shareholder; IBM, stock, shareholder). (B) Business Enterprise: (This includes corporations, sole proprietorships, and partnerships. List name, type of ownership & any position of management, e.g., JW Foods, partnership, director) (C) Professional Organization: (This includes, but is not limited to, law firms, accounting firms, engineering firms. List the name, address, type of professional practice (do not identify individual clients), & any position of management, e.g., ABC Law Firm, 123 Public Rd., Dover, DE, legal services, partner) (D) Any of the preceding which are constructively controlled. (e.g., ABC Mutual funds, trustee for minor child). DO NOT LIST: Time or demand deposits (includes checking or savings accounts) or a debt instrument (CDs) with a fixed yield unless convertible to an equity instrument. Section 2. List each creditor to whom you were indebted for 90 or more consecutive days during the preceding calendar year in an aggregate amount in excess of $1,000. Do not list the amount owed.

Section 3. If any of the following were received during the preceding calendar year, or reasonably expected to be received during the current calendar year, list the source. A. Any income (including income from the State) for services rendered exceeding $1,000 from a single source, unless reported in Section 1. (“Income for services rendered” includes salary, wages, consulting fees and professional services.) B. Any capital gain exceeding $1,000 from a single source other than the sale of a residence occupied by the public officer. (“Capital gain” means gains that are reported under Internal Revenue Services laws.) C. Any reimbursement for expenditures exceeding $1,000 from a single source; (“Reimbursement for expenditures” means payments to a public officer for expenses incurred by the public officer.) D. Any honoraria; (“Honoraria” means fees received for speeches, written articles, and participating in discussion groups and similar activities. It does not include reimbursement for expenses.) E. Any gift with a value in excess of $250 from any person. Identify the amount of each gift.(“Gift” means: payment, subscription, advance, forbearance, rendering or deposit of money, services or anything of value unless consideration of equal or greater value is received. “Gift” is not: (1) political contributions otherwise reported as required by law; (2) commercially reasonable loans made in the ordinary course of business; or (3) gifts from: spouse; relatives of the public officer or public officer’s spouse within the 3rd degree of consanguinity; or the spouse of any such relative.) F. ELECTED OFFICIAL DISCLOSURE FORM INPUT Disclose the name and address of every non-profit organization, civic association, community association, foundation, maintenance organization, or trade group incorporated in the State or having activities in the State, or both, of which you are a council member or board member. TYPE: NAME: ADDRESS: Section 4. Data in this report is provided as of ______________________________________. (Date) I HEREBY CERTIFY that I have read the foregoing report, and that, to the best of my knowledge and belief, it is true, correct, and complete. I further certify that I have not and will not hereafter transfer any assets, interests or property while retaining an equitable interest therein for the purpose of concealing said assets, interests or property from disclosure. ____________________________________ Public Officer Signature