COUNCIL PACKET

REGULAR COUNCIL MEETING AGENDA FEBRUARY 12, 2018 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA - DOVER, DELAWARE OPEN FORUM - 30 MINUTES PRIOR TO OFFICIAL MEETING (7:00 P.M.) DUE TO A SCHEDULING CONFLICT, THERE WILL BE NO OPEN FORUM INVOCATION BY BISHOP THOMAS L. HOLSEY PLEDGE OF ALLEGIANCE LED BY COUNCILMAN POLCE AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES A. SPECIAL COUNCIL MEETING OF JANUARY 22, 2018 B. REGULAR COUNCIL MEETING OF JANUARY 22, 2018 2. PROPOSED RESOLUTION NO. 2018-01/PRESENTATION - CARLETON E. CAREY, SR. * 3. SPECIAL DOVER HUMAN RELATIONS COMMISSION REPORT - JANUARY 18, 2018 A. STATE HUMAN RELATIONS COMMISSION LIAISON REPORT (HERBERT) B. 2017 ANNUAL REPORT TO CITY COUNCIL * 4. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 23, 2018 A. UTILITY COMMITTEE (1) CONTRACTUAL AGREEMENT WITH WHITE MARSH ENVIRONMENTAL SYSTEMS, INC. (COMMITTEE RECOMMENDED APPROVAL OF THE CONTINUED UTILIZATION OF WHITE MARSH ENVIRONMENTAL SYSTEMS, INC. THROUGH THE EMERGENCY / STANDBY RETAINER AGREEMENT FOR THE PROVISION OF BACK-UP OPERATIONS SERVICES AND TECHNICAL ASSISTANCE WHICH SHALL INCLUDE TWO (2) PROJECTS) B. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE (1) PERMISSION TO RECRUIT - PARKS AND RECREATION DIRECTOR (COMMITTEE RECOMMENDED AUTHORIZATION TO RECRUIT A PARKS AND RECREATION DIRECTOR)

COUNCIL AGENDA - FEBRUARY 12, 2018 PAGE 2 * 5. MONTHLY REPORTS - DECEMBER 2017 A. CITY ASSESSOR’S REPORT B. CITY COUNCIL'S COMMUNITY ENHANCEMENT FUND REPORT C. CITY MANAGER’S REPORT D. CITY PLANNER’S REPORT E. CONTROLLER/TREASURER’S BUDGET REPORT F. FIRE CHIEF’S REPORT G. POLICE CHIEF’S REPORT * 6. QUARTERLY REVIEW OF CAPITAL INVESTMENT PLAN (CIP) (OCTOBER, NOVEMBER, AND DECEMBER) * 7. QUARTERLY REVIEW OF OPERATIONS/REVENUES - PASSPORT ACCEPTANCE FACILITY * 8. APPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN - HISTORIC DISTRICT COMMISSION - JONATHAN N. H. STREET, PROFESSIONAL (TO FILL THE UNEXPIRED TERM OF RICHARD E. SCRAFFORD - TERM TO EXPIRE JULY 2019) 9. CITY MANAGER’S ANNOUNCEMENTS 10. COUNCIL MEMBERS’ ANNOUNCEMENTS 11. ADJOURNMENT /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2018\02-12-2018 COUNCIL AGENDA.WPD EXECUTIVE SESSION PURSUANT TO: 29 DEL. C. §10004(B)(2) - PRELIMINARY DISCUSSIONS ON SITE ACQUISITIONS FOR ANY PUBLICLY FUNDED CAPITAL IMPROVEMENTS, OR SALES OR LEASES OF REAL PROPERTY; 29 DEL. C. §10004(B)(4) - STRATEGY SESSIONS, INCLUDING THOSE INVOLVING LEGAL ADVICE OR OPINION FROM AN ATTORNEY-AT-LAW, WITH RESPECT TO COLLECTIVE BARGAINING OR PENDING OR POTENTIAL LITIGATION, BUT ONLY WHEN AN OPEN MEETING WOULD HAVE AN ADVERSE EFFECT ON THE BARGAINING OR LITIGATION POSITION OF THE PUBLIC BODY; 29 DEL. C. §10004(B)(6) - DISCUSSION OF THE CONTENT OF DOCUMENTS, EXCLUDED FROM THE DEFINITION OF "PUBLIC RECORD" IN §10002 OF THIS TITLE WHERE SUCH DISCUSSION MAY DISCLOSE THE CONTENTS OF SUCH DOCUMENTS; 29 DEL. C. §10004(B)(9) - PERSONNEL MATTERS IN WHICH THE NAMES, COMPETENCY AND ABILITIES OF INDIVIDUAL EMPLOYEES ARE DISCUSSED, UNLESS THE EMPLOYEE REQUESTS THAT SUCH A MEETING BE OPEN THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

SPECIAL COUNCIL MEETING A Special Council Meeting was held on January 22, 2018 at 6:34 p.m. with Council President Slavin presiding. Members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Cole, Mr. Polce, Mr. Hare, and Mr. Lindell. Mr. Lewis was absent. Mayor Christiansen was also present. Council staff members present were Mrs. Mitchell (departed at 6:40 p.m.), Ms. Peddicord (arrived at 6:41 p.m.), and Mrs. McDowell. ADOPTION OF AGENDA Mr. Hare moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Hare moved to recess into Executive Session pursuant to 29 Del. C. §10004 (b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open. The motion was seconded by Mr. Lindell and unanimously carried. The Special Council Meeting recessed into Executive Session at 6:35 p.m. The Executive Session adjourned at 6:40 p.m. ACTION RESULTING FROM THE EXECUTIVE SESSION Council Appointed Employee Performance Evaluation - Lori Peddicord, Acting Controller/Treasurer During the executive session, members of Council discussed the performance of Ms. Lori Peddicord, Acting Controller/Treasurer. Mr. Hare moved to appoint Ms. Lori Peddicord as Controller/Treasurer with a five percent (5%) pay increase and a one-time $3,000 bonus for her service as the Acting Controller/Treasurer. The motion was seconded by Mr. Anderson and unanimously carried. Mr. Anderson moved for adjournment, seconded by Mr. Neil and unanimously carried. The Special Council Meeting adjourned at 6:43 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Special Meeting of January 22, 2018 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2018\01-22-2018 SPECIAL COUNCIL MEETING - ES ACTION (PUBLIC) - Employee Performance Evaluation - Peddicord.wpd

REGULAR COUNCIL MEETING The Regular Council Meeting was held on January 22, 2018 at 7:30 p.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Polce, Mr. Hare, and Mr. Lindell. Staff members present were Police Chief Mailey, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Fire Chief Carey, Deputy City Solicitor Pepper, and Mrs. McDowell. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 7:00 p.m., prior to commencement of the Official Council Meeting. Council President Slavin declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. Thomas Smith, 126 Hampton Drive, advised that he manages the Delaware Store and has been in business downtown for 25 years. He also noted that he was currently the chair of the Downtown Merchants Committee of the Downtown Dover Partnership. Mr. Smith thanked Mayor Christiansen for his unwavering and resolute support of downtown Dover, and positive attitude toward solving problems all over the city. He also thanked Council President Slavin for his leadership of the City Council and, in particular, for his efforts to reopen the City’s cultural gem, the Schwartz Center for the Arts. Mr. Smith expressed concern regarding the lack of communication between the City and its partners, such as the Downtown Dover Partnership. He advised that the lack of communication was causing economic pain, misunderstanding, and mistrust between the City of Dover and the merchants, residents, and customers downtown. Mr. Smith referenced several incidents pointing to such lack of communication, as follows: the proposal by the Assistant City Manager to bring ten food trucks to compete with the downtown restaurants and make money for the City of Dover through fees, which they heard about through a newspaper article; and the recent closure of Bradford Street for water and sewer which was announced to downtown merchants via an email December 28th from the DDP, four days before the scheduled start of construction. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Neil moved for approval of the Consent Agenda, seconded by Mr. Hare and carried by a unanimous roll call vote. SPECIAL COUNCIL MEETING - VIOLATIONS OF THE DANGEROUS BUILDING ORDINANCE OF JANUARY 2, 2018 The Minutes of the Special Council Meeting - Violations of the Dangerous Building Ordinance of January 2, 2018 were unanimously approved by motion of Mr. Neil, seconded by Mr. Hare and bore the written approval of Mayor Christiansen.

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 2 ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JANUARY 8, 2018 The Minutes of the Regular Council Meeting of January 8, 2018 were unanimously approved by motion of Mr. Neil, seconded by Mr. Hare and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF JANUARY 9, 2018 The Minutes of the Special Council Meeting of January 9, 2018 were unanimously approved by motion of Mr. Neil, seconded by Mr. Hare and bore the written approval of Mayor Christiansen. PRESENTATION - SNOW REMOVAL PLAN Mrs. Sharon Duca, Director of Public Works, reviewed the City of Dover Department of Public Works Snow Removal Plan. Responding to Mr. Sudler, Mrs. Duca advised that one (1) front-end loader has been down for some time, and they do not project that it will be available this storm season due to the repairs required. She noted that they are currently evaluating the front-end loaders and funds have been included in the FY 2019 budget for vehicles, which they will be reviewing with the City Manager. Mr. Sudler asked what time the work day starts and ends for Public Works employees during a worst-case scenario for snow removal. Responding, Mrs. Duca advised that, because of storm variations and their unpredictability, they try as much as possible to schedule 7:00 a.m. to 7:00 p.m. shifts so that the crews are maintaining schedules that are relatively close to their existing work schedules, however, there are times when they may have to adjust the time based upon when the storm starts. Mrs. Duca stated that they try to have shifts activated by the time the storm is projected to start so that they can begin addressing emergency routes and then move through the 12-hour shifts. Mr. Anderson asked what the City’s role was in the maintenance of State-maintained emergency and critical routes and how the City integrates with the State. Mrs. Duca advised that, based on past discussions, the City maintains certain emergency and critical routes that are not City streets and the State maintains the major roads throughout the City. She noted that they were working with the City Manager to properly document and formalize maintenance responsibilities to ensure that all of the emergency needs of the City are addressed in a timely fashion. Responding to Mr. Anderson, Mrs. Duca advised that the City’s maintenance responsibilities for various State roads are attributed to other agreements that were put in place over the past 70-80 years and there is no specific reimbursement for any of them, other than State Municipal Street Aid. Mr. Anderson asked what role contractors played in assisting with snow removal. In response, Mrs. Duca advised that two (2) contractors assist them and they are considering incorporating them with City crews to best address these situations. She noted that they are also looking at other available contractors to see how their equipment could assist the City.

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 3 Responding to Mr. Anderson, Mrs. Duca stated that communication is one of the key aspects of the entire response efforts. During storms, they rely upon input from the Police and Fire Departments for any areas that they have identified as having issues so that they can try to address them. She noted that they have constant oversight throughout the entire storm, as well as continued communication with the Emergency Management Coordinator and the City Manager. Mrs. Duca noted that coordination with the other agencies throughout the entire state is done through the City Manager's Office. She also advised that bridge calls occur throughout the entire storm and any needs can be conveyed at that time. Mr. Hare advised that staff did an excellent job addressing the concerns that were relayed to him by his constituents. Mr. Slavin requested Mrs. Duca to extend their thanks to all of the men and women of the Public Works Department for their work, noting that it is a very dangerous job to clear snow in the middle of the storm, or even after the storm, and this was a particularly difficult storm with all the wind. Mrs. Duca noted her own appreciation for the staff of the Department of Public Works, advising that throughout the entire year there are a lot of times that they need to work together to meet service delivery goals, and there is never a time where they come together better as a team than during storm response. PROCLAMATION - BLACK HISTORY MONTH The City Clerk read the following Proclamation into the record: WHEREAS, during Black History Month we celebrate the many achievements and contributions made by African Americans to our nation's economic, cultural, spiritual, and political development. The Association for the Study of African American Life and History has selected "African Americans in Times of War" as the 2018 National Black History Month theme in commemoration of the centennial of the end of the First World War in 1918. It has been documented that 700,000 African Americans, including 1,400 soldiers from Delaware, registered for military service during World War I, eager to show their patriotism and in hopes of being recognized as full citizens; and WHEREAS, the 2018 National Black History Month theme provides an opportunity to reflect on the vital role that African Americans have played in every American war, from the Revolutionary War Era to the present "War on Terrorism," where they have confronted both racial intolerance and the perils of war; and WHEREAS, black men and women have made extraordinary sacrifices, both on and off the battlefield, to serve our country and to advance the goals of equal opportunity and civil rights for all Americans. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE do hereby proclaim February 2018 as BLACK HISTORY MONTH in the City of Dover and urge all citizens to recognize the essential role of African Americans in shaping our nation's history, and commit to working together to build a society that lives up to its democratic ideals.

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 4 On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to former Councilman Reuben Salters and others from the Inner City Cultural League. COUNCIL COMMITTEE OF THE WHOLE REPORT - JANUARY 9, 2018 The Council Committee of the Whole met on January 9, 2018 at 6:04 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Polce, and Mr. Lindell. Mr. Hare and Mayor Christiansen were absent. Civilian members present for their Committee meetings were Mr. Caldwell and Dr. Warfield (Parks, Recreation, and Community Enhancement), and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). Mrs. Doyle (Utility) was absent. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Sudler presiding. Potential Land Acquisition - 104 Washington Street and 149 Hazel Road (233 Walker Road was determined to be the incorrect address) Members were provided correspondence from the Kent County Conservancy dated May 23, 2017 addressed to Mayor Christiansen and Council President Slavin, and October 25, 2017 addressed to Mr. Neil, as well as a map depicting the properties of Thomas C. Jackson and Charles Terry Jackson, located at 104 Washington Street and 149 Hazel Road. Mrs. Donna Mitchell, City Manager, advised members that this item was brought forward based on the correspondence received by Mr. Neil. She noted that the correspondence did not include the property address and, since the property owner owns more than one property, she thought that the request was for 233 Walker Road; however, this was the incorrect address. Mrs. Mitchell explained that there are two (2) parcels and the correct addresses are 104 Washington Street and 149 Hazel Road. She stated that it was her understanding that the owner wants to make sure that the City does not have any interest in purchasing the property before for sale signs are put up. Mr. Slavin asked if the constituent who brought this matter forward, Mr. Charles Salkin, had been notified that this was being considered this evening. Responding, Mrs. Mitchell stated that she had not notified him. The Committee postponed this item until Mr. Salkin receives notification. Appendix B - Zoning, Article 10 - Planning Commission, Section 1 - Approval of Conditional Uses, Subsection 1.43 - Revocation of Conditional Use Permit Mr. Sudler informed members that he had requested this item to be placed on the agenda and asked Mr. David Hugg, Director of Planning and Community

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 5 Development, to discuss the language regarding Revocation of Conditional Use Permit, in an effort to add additional language to address a timeframe for revoked conditional use premises that were not in compliance. Mr. Hugg provided members with an overview on conditional uses, explaining that the Planning Commission has the authority to approve certain uses in their designated zone that, by nature of the use of the activity, may have some conditions, activities, or associated features that require an additional look. He stated that a good example might be a use that requires an unusual amount of parking or that has some element of noise or other kind of operation, and the Planning Commission can issue a conditional use. Mr. Hugg explained that the process starts with an application to the Planning Department, which goes through a review, and gets scheduled before Planning Commission, etc. He noted that the statute specifically states that, “In approving any such use, the planning commission shall take into consideration the public health, safety and welfare, the comfort and convenience of the public in general and of the residents of the immediate neighborhood in particular, and may prescribe appropriate conditions and safeguards as may be required in order that the results of its action may, to the maximum extent possible, further the expressed intent of this ordinance....” Mr. Hugg advised that among the things that the Planning Commission must consider are location, size, character of the activity, and its appropriateness or harmony with the development zone that it is located in and whether or not it will create any detrimental activity. He stated that the Planning Commission hears the conditional use application, and sometimes it is simply approved and the conditional use is allowed to go forward. Mr. Hugg explained, however, that sometimes the Planning Commission approves an application with a temporary time period, allowing the use to be established and creating a track record and, typically within a year, they come back and reconsider it. Mr. Hugg stated that he believed that Mr. Sudler’s concerns were with the provisions in the ordinance that allow the Planning Commission, at the request of the City Planner, to revoke or limit a conditional use once it is granted. Mr. Hugg stated that, as it is currently written, the ordinance is not particularly clear in terms of the grounds upon which the Planning Commission will revoke or limit the application of the conditional use approval. He stated that it is kind of implied that the conditions that they originally looked at to grant a conditional use would be the same conditions that they would look at again: harmony, safety, etc. Mr. Hugg stated that the specific use that Mr. Sudler was concerned about was interesting. He advised that it never had a conditional use approval because it predated the zoning ordinance, so it was always considered a non-conforming use. Mr. Hugg explained that, now that the use has ceased, anybody wishing to undertake a conditional use activity on that property or any other would have to reapply, start the process over and come to the Planning Commission.

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 6 Mr. Sudler stated that he was concerned about non-conforming use premises being revoked and there not being language in the ordinance that states whether or not they can reapply or if there will be any type of robust penalty where they can reapply or not reapply within a certain time period. In response, Mr. Hugg explained that, technically, if a conditional use ceases, whether it is by revocation or if the use simply goes out of business, it begins a clean slate process. He stated that the original applicant or any other applicant can come forward, submit a new application to do that conditional use or another conditional use, and go through the process. Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-8 - Disorderly Premises, (a) Disturbing Activity Mr. Sudler informed members that he had requested this item to be placed on the agenda because he was concerned about the penalties and some of the ordinance language in regard to premises and having them deemed as having disturbing activity. Responding to Mr. Sudler, Mr. David Hugg, Director of Planning and Community Development, stated that he was not really familiar with this ordinance, explaining that it specifically relates more to matters that fall under the Police Department; however, it is among the considerations that the Planning Commission could look at because of the language that deals with harmony with the neighborhood, etc. He advised that a record of a property being a disorderly, nuisance, blighted, or dangerous property under other ordinances would provide a basis for the Planning Commission to say they have a concern about the continued conditional use. Mr. Neil asked Mr. Sudler whether he was suggesting that there should it be a greater penalty or something more specific and what his views were. In response, Mr. Sudler stated that he thought that if there were revoked conditional use premises that were deemed to be disorderly, Article 10, - Planning Commission, Section 1 - Approval of Conditional Uses, Subsection 1.43 - Revocation of Conditional Use Permit and Chapter 70 - Offenses and Miscellaneous Provisions, Section 70-8 - Disorderly Premises, (a) Disturbing Activity would coexist together to form a penalty or some kind of additional language that is not currently present in the ordinance. He stated that this would also affect the current permit or the future permit that they may be seeking for reopening, and it would be a twofold type of existence. Mr. Sudler stated that this was his idea initially; however, he wanted the Committee to hear the language and to also get a better understanding of what disorderly premises are. He noted that this is one of the City’s newer ordinances that was implemented, and indicated that he was interested in seeing how the City could beef up what currently exists and consolidate the ordinances into one (1) tough ordinance on disorderly premises and premises that have their permits revoked due to undesirable activity that jeopardizes the welfare of a community. Mr. Hugg noted that his staff was doing a full review of a lot of the ordinance provisions, and if this was a topic that the Committee or Council feels needs some refinement, he would not have a problem reviewing the language discussed by the Committee at the staff level. He suggested that, as a minimum change, they could

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 7 include language to say that the same standards that are applied when a conditional use is initially applied for would be used by the Planning Commission in considering revocation, which would provide a little bit of guidance to the Planning Commission. Mr. Anderson stated that he was glad that they were reviewing this relatively new ordinance, explaining that he thought that this was something that should be done more often, to determine if anything needs tweaking. He advised that, from what he had observed, he thought that this ordinance seemed to be working. Mr. Anderson stated that he would like to know whether there had been much enforcement of this ordinance and suggested that the Police Chief be asked to provide some information in this regard. He indicated that, after the ordinance was adopted, he noticed that a couple of problem areas seemed to have cleaned up a bit just under the threat of it, so he thought that it had done some good in that respect. Mr. Neil stated that he did not have a problem with strengthening the ordinance and the City’s ability to keep their neighborhoods safe; however, he thought that members needed to be cautious in terms of the legalities. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Americans with Disabilities Act (ADA) Transition Plan: Pedestrian Facilities in the Public Right-of-Way Mrs. Donna Mitchell, City Manager, advised members that staff was under the impression that this item needed a resolution; however, had since found that it only needs approval of the plan. She reminded members that on October 10, 2017, City staff presented an introduction to the proposed Americans with Disabilities Act (ADA) Transition Plan: Pedestrian Facilities in the Public Right-of-Way. The presentation stated that the City would solicit public comment for at least thirty (30) days on the proposed Transition Plan. Mrs. Mitchell advised that, in order to solicit public feedback on the plan, staff placed an article in the Dover Post on October 25, 2017, and advertised the plan and requested feedback on the City’s website. Mrs. Mitchell advised that staff only received one (1) inquiry about the plan. The question was from a WBOC reporter and was submitted over the phone, not through the public feedback form provided by staff. The reporter wanted to know what will be the biggest challenge of addressing ADA requirements. City staff returned the call, but was unable to leave a voicemail, as the mailbox was full. The biggest challenge is meeting ADA requirements when the sidewalk is brick material. Members were advised that the proposed transition plan meets the regulations outlined by the Federal Government. Mrs. Mitchell stated that since staff did not receive any comments that would require alterations to the plan, it remained consistent with the version submitted for review on October 10, 2017.

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 8 Staff recommended approval of the plan. The Committee recommended approval Staff’s recommendation. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Hare and carried by a unanimous roll call vote. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Council President Slavin presiding in the absence of Chairman Hare. Dissolution of Bonus Committee, Policy and Programs Mrs. Donna Mitchell, City Manager, advised members that staff had decided to refresh the current employee awards and bonus program. She noted that during their meeting of February 2, 2004, members of the Legislative, Finance, and Administration Committee reviewed recommendations for the Bonus Policy. As a result, staff implemented changes to the policy and presented them to members for their review and recommendation. On February 23, 2004, the Legislative, Finance, and Administration Committee recommended approval of the Bonus Policy as presented, and the bonus programs were approved by City Council on March 8, 2004. Mrs. Mitchell explained that since the first program was approved by Council, staff was asking for the dissolution of that program. She noted that there are a couple of people who are still outstanding in some areas of the prior program; therefore, staff is recommending discontinuing the program as of July 1, 2018. Mrs. Mitchell advised that staff would be implementing the STAR Award program and was not asking for approval of that program. Members were advised that the bonus programs include Doing Useful Community Service, BREATHE Program, Caught Doing it Right, and STOP Program. Since inception, the BREATHE program and STOP program have been the most popular. One (1) employee is currently in the BREATHE program and four (4) in the STOP Program. The Human Resources Department has begun to refresh the employee recognition activities, the first being a STAR Award. This is similar to an employee of the month award. This will be implemented in January 2018. Additional programs/activities will be rolled out throughout the year. Staff recommended the dissolution of the Bonus Committee and termination of the bonus policy and programs, in favor of the STAR Employee Award, Employee of the Month Program. The BREATHE program and STOP program will be closed to new participants effective immediately and discontinued on July 1, 2018. Responding to Mr. Anderson, Mrs. Mitchell stated that this was separate from the health insurance program.

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 9 In response to Mr. Lewis, Mrs. Mitchell advised that staff anticipated that the new program would cost approximately $100 per month, which would come out of the Human Resources Department budget. The Committee recommended dissolution of the Bonus Committee and termination of the bonus policy and programs, in favor of the STAR Employee Award, Employee of the Month Program. The BREATHE program and STOP program will be closed to new participants effective immediately and discontinued on July 1, 2018. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Hare and carried by a unanimous roll call vote. Disposition of Excess Property - 311 North Governors Avenue Members were advised that the City of Dover acquired 311 North Governors Avenue at a monitions sale due to liens and demolition expenses. The City has no use for this excess property and is better served by having it redeveloped and restored as a taxable property. The City and the National Council on Agricultural Life and Labor Research, Inc. (NCALL) negotiated a sales price of $20,000. The City has outstanding taxes and fees of $22,962.64, the balance of which will be written off after applying the sales proceeds. Section 2-422 of the Dover Code provides procedures for the sale and disposition of real property. The procedure includes a "Standard Method of Disposition" which begins at the Legislative, Finance, and Administration Committee. In support of the City Council’s goal to increase home ownership, and our partnerships with NCALL and Habitat for Humanity, the City Management concurs that this sale is in the best interest of the City. There will also one less vacant property for our public works crews to maintain. After a favorable recommendation by Committee, City Council can declare the property as excess or surplus property and, subsequently authorize the sale of said property. Staff recommended the following: 1) declare that the property is excess property; and 2) authorize the City Manager to sell the excess property to NCALL Research, Inc. for $20,000 (before closing cost) in conjunction with the Restore Central Dover home ownership program. Mrs. Donna Mitchell, City Manager, advised members that 311 North Governors Avenue was one of the excess properties that the City acquired through monitions, and staff listed the excess properties with R & R Realty based on an action form that was taken to Council on March 13, 2017, at which time they approved R & R Realty and Cushman & Wakefield for the Garrison Tract. She explained that, because the action form said various City properties, she was under the impression that it included all properties; however, after reviewing the Council minutes, Council President Slavin had clarified that it did not include residential properties. Mrs. Mitchell advised members that, due to her misunderstanding, staff had listed all

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 10 of the residential properties with R & R. She stated that the contract expires in February of 2018. Mrs. Mitchell stated that NCALL had asked for this property and gone through the real estate broker. She advised that she was already in the process of selling this property and had signed a contract with NCALL. Mrs. Mitchell explained that she wanted to bring this property forward as an exception, and then wait for the contract with R & R to expire and post the other residential properties according to the ordinance for disposal of excess property. Mrs. Mitchell advised that Council needs to declare this property as excess and will have to do the same thing with all those other properties as well, explaining that staff will need to bring them back to Council after they advertise them. Mr. Anderson stated that he was definitely in favor of this particular action; however, he thought that it illustrated why the City should look at a land bank possibility as well. The Committee recommended acceptance of staff’s recommendation to: 1) declare that the property located at 311 North Governors Avenue is excess property; and 2) authorize the City Manager to sell the excess property to NCALL Research, Inc. for $20,000 (before closing cost) in conjunction with the Restore Central Dover home ownership program. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Hare and carried by a unanimous roll call vote. Procedure/Policy for Council Community Enhancement Fund Expenditures During their Regular Meeting of November 27, 2017, members of Council approved the Committee's recommendation to authorize Mr. Lindell to prepare a first draft of the Committee's ideas for approval during a future meeting of the Committee. Mr. Lindell reviewed the City of Dover City Council Discretionary Funding Policy, noting that it was based on the Committee’s November discussion. He thanked Mrs. Traci McDowell, City Clerk, for providing research and information, as well as Mr. Polce for his peer review of the Policy presented to the Committee. Mr. Lindell stated that he used various sources. He noted that the City of New York has an excellent policy; however, it is very detailed and members would have been buried in paperwork if they used that method. Mr. Lindell explained that he tried to incorporate the best parts of different sources into the Policy. He stated that he included Mr. Neil’s sentiments regarding taxpayer dollars responsibility in the Preface. Mr. Slavin reminded members that this fund was created to answer some of the frustrations that many of the constituents had voiced that the City budget process had very little flexibility to address in-district needs inside the fiscal years. Mr. Slavin stated that, for example, members had speed enforcement issues that needed a speed

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 11 detection sign; however, they had no way to reprogram the money to get a speed detection sign, park benches, or things like that. He explained that they made it a zero net sum, where the amount that is appropriated into this fund was taken out of other areas, not in addition to. Mr. Slavin advised that this allowed each of the districts to have some money to address some of the smaller issues, noting that small issues are big and important issues. Mr. Slavin suggested amending Section 1A, stating that rather than citing the specific amount of $25,000, which is appropriated in the current fiscal year, they should strike any reference to the number and say “the amount appropriated for that fiscal year.” He explained that this would mean that the number would be determined during the appropriation process and the Policy would not have to be changed if the number changed. Mr. Lindell stated that he did not have a problem with this amendment. Mr. Sudler asked if he was correct in his understanding that, in regard to organizations and boards, as long as it does not benefit the individual or a relative of the individual, it would be permissible. Responding, Mr. Lindell stated yes, noting, for example, that sometimes Council members have put money into schools, and if you have someone that may teach in that building, or something like that, as long as it is not going directly into their pocket and it is helping the school, it is a way to prevent punishing an organization. He explained that it would be, for example, like if any members of Council had relatives that were on the YMCA board or any type of other board. Mr. Lindell stated that it is just a protection, it is not necessarily going right to that person, but it is helping, it is a loose affiliation. Mr. Sudler stated that he wanted some clarity, explaining his concern that his church has a soup kitchen in his district that benefits the homeless, and he does not want this to be perceived as a conflict of interest just because he attends that church. Mr. Sudler suggested that members get the Solicitor to do a legal statement, not just a legal opinion, indicating how the City views conflict of interest or perceived conflict of interest, just for the record. Mr. Anderson stated that he had two (2) concerns, and his technical concern regarding the appropriation had already been addressed. He advised that his second concern had to do with Section 1A, Subsection b, which states that “With the exception of the At-Large council member, each council person shall spend at least 50% of their allocation within their council districts.” Mr. Anderson stated that he would like to see if they could amend that wording to say “benefitting their council district.” He explained that he is afraid that they could end up making something that was intended to be simple, quick, low dollar amount become a bureaucratic nightmare, by requiring organizations to determine exactly who's benefitting and do extra paperwork for just a few hundred dollars. He stated that is when it would be manifestly so that people in the district are benefitting. Mr. Anderson noted, for example, that the Sankofa lost a lot of funding because of the State grant-in-aid budget situation, and several children were actually without money to continue in the

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 12 program. He stated that, in this case, the organization’s headquarters happens to be in the district, and most of the students who benefitted were also in the district. However, Mr. Anderson explained that, with this provision, it could require them to then go back through and present documentation over who it is, where the addresses are, etc., which is his concern. Mr. Anderson also noted that sometimes things are not quite neat in district lines. He stated that Dog Pound Boxing, for instance, is based on Senate Drive and was something that was put together with the Dover Housing Authority to benefit the youth there. Mr. Anderson indicated that when they wanted to bring a fairly important amateur sporting event to Dover, they needed some additional funding, so they partnered with the YMCA, and that money went to the YMCA. He noted that this benefitted Dover in many ways, specifically economically. Mr. Anderson explained that, technically, the YMCA is about 700 feet from the district line; however, almost all of the people benefitting from it were in the district, because the organization that was co-sponsoring was in the district. He stated that the YMCA approached him because they wanted to find ways to help diversify and bring more minorities in, and that partnership was one that worked. Mr. Anderson explained that if they put “benefits”, it would make it a very easy determination; however; if they put “within” the district, that particular expenditure could be debatable because technically the YMCA is not in the district; however, there is not such a facility within the district that could accommodate the activity which benefitted the kids in the district. He stated that he would like to see a change in the wording that would keep the intent but would not make it a potential bureaucratic nightmare. Mr. Cole suggested that each councilperson shall make a good faith effort to spend at least, or benefit at least 50% of their allocation within their council district. He noted that the City Clerk’s Office would have oversight. Mr. Slavin stated that Mr. Lindell had a sense of what Mr. Anderson was saying and could incorporate it into any amendments that would go forward to Council regarding this matter. Responding, Mr. Lindell noted that he had wanted to include something regarding what he heard from the happy medium with the 50%, and he had no issue with looking at that and seeing what the consensus is of the Council going forward. Mr. Lewis asked if the funds are reallocated into next year’s budget if a Council member does not use them. Responding, Mrs. Donna Mitchell, City Manager, stated that they are annual appropriations and they expire at the end of the year. Colonel Thomas Dix, 664 Independence Boulevard, stated that last April former Councilman Hosfelt had told him that he gave $2,500 toward park benches in Continental Park. Colonel Dix asked if he was ever going to get the benches and where that money went. In response, Mrs. Mitchell advised that the money that

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 13 Mr. Hosfelt earmarked for the park benches went to the Parkland Reserve until staff got the benches. She stated that the benches had come in; however, the Grounds Division wants to lay cement to set the benches on, to prevent ruts, and they have to wait for the weather to dry up in order to lay the cement. Colonel Dix noted that Mrs. Mitchell had told him that; however, he was more concerned about where the funding was. Colonel Dix stated that he had also heard that former Councilman Hutchison had designated $1,000 for Continental Park and Colonel Dix was wondering where that money went, because he is trying to work another project in Continental Park regarding trees. Responding, Mrs. Mitchell stated that both allotments were specifically for benches in Continental Park and went to the Parkland Reserve. She explained that there would be two (2) benches going in at Continental Park. Responding to Mr. Sudler, Mrs. Mitchell confirmed that any money left over from the purchase of the two (2) benches would remain in the Parkland Reserve. Mr. Lindell noted that he believed that the Policy would alleviate some of Colonel Dix’ concerns with any future projects, indicating that the monthly report would be included in the Council packets on a regular basis, so everyone could see where the funds are specifically being allocated and what is going on with the funding. Mr. Sudler moved to recommend approval of the draft Procedure/Policy for Council Community Enhancement Fund Expenditures, as amended to reflect the tenor of the Committee’s conversation, seconded by Mr. Polce. Mr. Lindell asked if Mr. Anderson would talk to him after the meeting to work on some of the wording. The Committee recommended approval of the draft Policy for Council Community Enhancement Fund Expenditures, as amended to reflect the tenor of the Committee’s conversation. During the Council meeting, Mr. Lindell reviewed the amendments made as a result of the recommendations made during the January 9, 2018 Council Committee of the Whole meeting. Mr. Sudler thanked Mr. Lindell for doing his due diligence and being receptive to his fellow Councilpersons’ concerns and ideas. Responding to Mr. Hare, Mr. Lindell clarified that it was okay to donate money to an organization in another district if it would benefit everybody in the City, as well as the people in his own district. Mr. Polce moved for approval of the Policy for Council Community Enhancement Fund Expenditures, as amended (Exhibit #1). The motion was seconded by Mr. Hare and unanimously carried.

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 14 Mr. Anderson moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Neil and unanimously carried. QUARTERLY REVENUE REPORT Members were provided the Quarterly Revenue Report as of December 31, 2017. By consent agenda, Mr. Neil moved for acceptance of the Quarterly Revenue Report as of December 31, 2017. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. CONFIRMATION OF POLICE PENSION ELECTION - RETIRED CAPTAIN LARRY GRAY - THREE-YEAR TERM TO EXPIRE JANUARY 31, 2021 The term of office of Retired Captain Larry Gray on the Police Pension Board expires on January 31, 2017. Pursuant to Chapter 62 - Law Enforcement, Article III - Pension Plan, Division 2 - Retirement Committee, Section 62-102(c)(2), notice of an election was given to all plan members. Only one nomination was received, therefore, no election was held. Chief Mailey nominated Retired Captain Larry Gray to serve a three-year term, to expire on January 31, 2021. By consent agenda, Mr. Neil moved for approval of the nomination of Retired Captain Larry Gray to serve on the Police Pension Board, for a three-year term to expire on January 31, 2021. The motion was seconded by Mr. Hare and carried by unanimous roll call vote. APPOINTMENT RECOMMENDED BY COUNCIL PRESIDENT SLAVIN - UTILITY SUBCOMMITTEE - MARGARET SCARBOROUGH (TO FILL THE EXPIRED TERM OF LESTER L. BLAKEMAN, SR., TERM TO EXPIRE MAY 14, 2018) Council President Slavin recommended the appointment of Margaret Scarborough to serve on the Utility Subcommittee for a term to expire May 14, 2018 (to fill the expired term of Lester L. Blakeman, Sr.). By consent agenda, Mr. Neil moved for approval of the appointment of Margaret Scarborough, as recommended by Council President Slavin. The motion was seconded by Mr. Hare and carried by a unanimous roll call vote. CITY MANAGER'S ANNOUNCEMENTS Mrs. Donna Mitchell, City Manager, announced that leaf collection would continue until January 26th. She also advised that the necessary road repair on Lotus Street was worse than they thought and it will be an emergency repair, which is a major undertaking. Mrs. Mitchell noted that the road will be closed and more details will be sent out. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Slavin announced that earlier in the evening City Council voted to name Ms. Lori Peddicord as the Controller/Treasurer for the City. He congratulated Ms. Peddicord and thanked her for her service as the Acting Controller/Treasurer.

CITY COUNCIL MEETING OF JANUARY 22, 2018 PAGE 15 Mr. Sudler thanked the Woodcrest Community for coming out so that they could address their concerns. He advised that they would be receiving feedback very soon. Mr. Anderson added that if someone was not able to attend, they could still get that feedback by contacting them at david.anderson@dover.de.us and roysudlerjr@comcast.net. He also advised that they could call the City to be placed on a list to be kept informed. Mr. Neil thanked Mrs. Donna Mitchell, City Manager, for doing a tremendous job in notifying members of Council when emergencies or matters like Lotus Street come up. He stated that he thought it was important to have that information as quickly as possible so that those who have constituents who are going to be affected can let them know. Mr. Hare thanked Mrs. Kay Sass, Emergency Management Coordinator, for sending the weather updates and emails, noting that it is very helpful to let constituents know, and that she does a really good job getting that information out to everyone. He noted that the weather meetings are not just held at 9:00 a.m. and 3:00 p.m. Mr. Slavin wished Councilman Lindell a happy birthday on January 29th. Mr. Neil moved for adjournment, seconded by Mr. Lewis and unanimously carried. Meeting adjourned at 8:05 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of January 22, 2018, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2018\01-22-2018 Council Minutes.wpd Exhibits Exhibit #1 - Policy for Council Community Enhancement Fund Expenditures

EXHIBIT #1 Regular Council Meeting of 01/22/2018 City of Dover POLICY FOR COUNCIL COMMUNITY ENHANCEMENT FUND EXPENDITURES Preface In order to better serve the needs of their constituents, the Dover City Council established a line-item in the annual budget entitled "Discretionary Funding." These funds are to be used by each councilperson to enhance and provide support to community needs within each council district. As with all taxpayer funds, the public expects and deserves to know that discretionary funding is being used prudently to support organizations with the capacity and integrity to provide quality services free from conflict of interest for the citizens of Dover. Section 1- Expenditures for community project purposes authorized; limitation on amount; defined 1A. Provided members of council approve the Discretionary line-item in the annual budget, the City Council is authorized to expend city funds for community purposes. a. Each council member will be allotted funds for their districts. b. Council members should make a good faith effort to use their allotted funding to enhance their respective council districts. 1B. Community project purposes, as used in this section, shall be construed to mean and include the promoting of Dover or any advantage, facility, product, resource or attraction thereof or therein or the contributing to any State, County, municipal, civic or community project or the support and maintenance of any institution or organization having for its or their intent and purpose the creation or enhancement of good will for or toward the City of Dover and the citizens thereof, and all moneys expended or contributed, as aforesaid, are hereby declared to be expended or contributed for community project purposes and for a proper City purpose. Section 2-Process for Distribution of Funds; and Transparency 2A. The Councilperson making the request, will provide documentation (i.e. vendor invoice) to reimburse the individual/organization making the purchase for which they are providing assistance; or the City purchaser will purchase the item(s) on the City's credit card if the organization is a City sponsored organization. i. In the event that the individual/organization requesting funding from a councilperson lacks the funding to make the initial purchase in order to seek reimbursement under this process, the requesting organization/individual shall submit a formal letter to the councilperson outlining the specific uses of the funding being requested. This documentation shall be forwarded to the City Clerk's Office for review of any potential conflicts with current policy.

Policy for Council Community Enhancement Fund Expenditures Page 2 Section 2-Process for Distribution of Funds; and Transparency (Continued) 2B. The City Clerk's Office will track account activity. It will be Council Members responsibility to adhere to their allotment or work among themselves for the distribution of funds. i. A monthly City Council's Community Enhancement Fund Report shall be included in the council packet to maintain transparency in the use of taxpayer funds. Section 3-Restrictions on the Use of Discretionary Funding 3A. All public funds, however awarded, must be used for a city purpose. In general, a City purpose is defined as an activity or service that is open to all members of the public regardless of race, creed, gender, religious affiliation, etc. without restriction, and which does not promote a particular religion. 3B. Programs and services provided by religious or religiously affiliated organizations must be able to demonstrate that the program is open to non-members, is not a religious program, and it does not promote religion. 3C. Closed membership groups-those to which membership is restricted or subject to membership based on prohibited factors may generally not receive funding. i. Groups that serve a particular population; for example, youth aged 12 to 16 in a particular community are not considered a closed membership group, as long as the program is open and accessible to all youth in the community. 3D. For profit entities may not receive discretionary funds except when the primary non-profit contractor subcontracts with a for profit entity as part of the delivery of services. Such subcontracts; however, must only be an ancillary part of the program to be funded, not the primary basis for the discretionary award, and must be approved by the contracting agency. 3E. Funds may only be allocated to a public purpose and may not support political activities and private interests. Section 4-Conflicts of Interest 4A. To prevent the abuse or misuse of the Council's discretionary funding authority, the following guidelines shall govern conflicts of interest between councilpersons, family, associates, and organizations receiving discretionary funding: i. Council members are prohibited from sponsoring discretionary funding for an organization at which the Member serves as an employee, officer, or board member. ii. Councilpersons may sponsor funding for an organization where an "associated" person, (a family member or other person with whom the councilperson has a financial or business relationship) is an officer or employee so long as the associated person will not benefit, or appear to benefit, from the funding.

Policy for Council Community Enhancement Fund Expenditures Page 3 Section 4-Conflicts of Interest (Continued) iii. Councilpersons are required to disclose on the record any potential or perceived conflicts of interests in regard to awarding discretionary funds. The City Solicitor shall review to determine if such a conflict exists prior to funds being expended. iv. Failure to report conflicts of interest or any misuse of a councilpersons discretionary funding are subject to the provisions of the City's Code of Ethics established by Council. S:\CLERK'S OFFICE POLICIES AND PROCEDURES\CLERK'S OFFICE MANUAL\City of Dover City Council Discretionary Funding Policy ADOPTED 01-22-2018.wpd Actions History 01/22/2018 - Adopted - City Council

SPECIAL DOVER HUMAN RELATIONS COMMISSION A Special Dover Human Relations Commission (DHRC) meeting was held on January 18, 2018 at 6:10 p.m. with Chairman Henderson presiding. Members present were Mr. Fleming, Mr. Gaddis, Mrs. Herbert, Ms. Paige, and Mr. Rocha. Ms. Mullen was absent. OPEN FORUM The Open Forum was held at 6:00 p.m., prior to the commencement of the official DHRC meeting. Mr. Henderson declared the Open Forum in session and reminded those present that the Commission was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. AGENDA ADDITIONS/DELETIONS Mr. Gaddis moved for approval of the agenda, seconded by Mrs. Herbert and unanimously carried. State Human Relations Commission Liaison Report (Herbert) Mrs. Herbert reminded members that Dr. Nancy Maihoff, Commissioner, State Human Relations Commission (SHRC), had attended the DHRC meeting held on November 16, 2017. She indicated that she had been meeting with Dr. Maihoff since that time, which had been extremely helpful. Mrs. Herbert advised that Dr. Maihoff had indicated that the DHRC needed a little more conformity in what it was doing and asked what kinds of cases the DHRC would be hearing and sending on to the SHRC, or doing what they could in Dover. She explained that this resulted in she and Dr. Maihoff reviewing the DHRC’s mission stated in the DHRC brochure, which was approved by City Council during their Regular Meeting of January 8, 2018. Mrs. Herbert reviewed a handout entitled, “Suggested Sample - Our Mission” (Attachment #1), explaining that the first paragraph was a more concise statement of the mission in the DHRC brochure. Referring to the second paragraph in the handout, Mrs. Herbert advised that Dr. Maihoff had suggested that the DHRC needed things in the statement that they could attach to behavioral objectives. She noted that the suggested mission statement allows emphasis on legislation, public awareness, and community response through things such as mediation, conciliations, surveys, studies, and following proposed legislation by the State and City concerning the DHRC’s mission. Mrs. Herbert suggested that the DHRC needed someone to pay attention to what the legislature and the City are doing to be able to respond to what is going on. She indicated that public communications, which Ms. Paige handles, would include articles, presentations, and informational written materials. Mrs. Herbert noted that one (1) suggestion was to try to set up a photo op for Mr. Henderson with the newspaper to talk about the goals of the Commission and what they are doing. Mrs. Herbert expressed her understanding that the DHRC no longer had anybody trained in mediation. Mr. Henderson advised that the Commission’s previous chair went to a course in mediation and was going to share information with members; however, when she left the Commission she took her knowledge with her. Mrs. Herbert informed members that mediation training is provided by People’s Place for $250 per person, and the University of Delaware provides the exact same training for $900 per person. She indicated that four-day training is held at People’s

DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 18, 2018 PAGE 2 Place two (2) times per year. Mrs. Herbert stated that it is suggested that at least two (2) people attend the training because they have found that having two (2) people conduct mediation is better than one (1). Mrs. Herbert advised that the State Division of Human Relations had provided a list of networking places that could be used if someone came in with an issue and that this information was included with the suggested mission handout. She expressed her opinion that education and networking were the major things that the DHRC could do now. Mrs. Herbert asked if information regarding the DHRC’s 10-minute Open Forum had been presented in churches or to groups of people and noted that there are probably a lot of people, like herself, who are not good with the internet and do not go there to find things. She noted that if there was an article in the paper, the Open Forum could be mentioned. Mrs. Herbert explained that the suggestions that she and Dr. Maihoff had developed had been provided to members in an effort to come up with some kind of organization or understanding of what the DHRC is doing. She informed members that the DHRC can refer complaints to the SHRC that fall into two (2) categories in State law: 1) Delaware’s Equal Accommodation Law, or 2) the Fair Housing Act. Mrs. Herbert noted that, to her knowledge, the DHRC had not yet picked categories of individuals or people that they would be receiving. Mrs. Herbert stated that she and Dr. Maihoff had agreed that DHRC members would not attend every SHRC meeting. She explained that she would look at SHRC agendas, which are put out a few days ahead of time, and advise DHRC members if the SHRC will be discussing something relevant. Mr. Fleming stated that it should be indicated that the DHRC would refer to the State any complaint brought to them by individuals who are not citizens of Dover, noting that the DHRC would only deal with complaints received by individuals who live in Dover. Mrs. Herbert agreed, stating that the idea is to get people to the right person. She indicated that eventually mediation would be a good thing because the DHRC cannot subpoena and had decided that they do not want to get into the legalistic part. Mrs. Herbert advised that mediation is usually the first step in helping somebody resolve a problem and noted that the State had done some mediation at Caesar Rodney High School because of some student issues. Ms. Paige advised that she and Ms. Mullen had talked about some of the things that Mrs. Herbert had brought up, for example, the photo op and having the Chair interviewed, and had even talked about going on a radio program to talk about the DHRC. She reminded members that the DHRC had put those things on hold until they were 100% clear about their mission and what they can and cannot do, and this was the only reason that they had not done anything, except for moving forward with trying to get a brochure out. Ms. Paige noted that every time they think they are making leeway with the brochure, there are changes to be made. Mrs. Herbert advised that these were just suggestions that Dr. Maihoff had made in regard to where the DHRC is at this point. She noted that public communication and educational events were something that the DHRC was already working on; however, the DHRC had not really made a decision about what kinds of things they want to take on. Mrs. Herbert indicated that, although she was uncertain of the year, she had read in the minutes that one (1) of the reasons that people stopped

DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 18, 2018 PAGE 3 inviting people to come in and talk about things was because they became overwhelmed with the number of issues that members could not really do anything about. She stated that she did not think members wanted to get into that position and that they may want to only pick education and networking or just a couple of things to begin with. Mr. Henderson asked if Dr. Maihoff had made the suggestions regarding the mission statement and other issues based on the DHRC’s brochure. Responding, Mrs. Herbert stated that the mission, as stated in the brochure, was the best of all of the mission statements floating around; however, it was redundant in places and Dr. Maihoff had stated that the DHRC’s mission statement is longer than the SHRC’s. Mrs. Herbert noted that she had consolidated all the parts into one (1) paragraph, and the only thing not included was organizational practices, because this was a vague term that they couldn't actually hang anything on. Mrs. Herbert indicated that she and Dr. Maihoff felt that organizational practices were covered by the fact that the police and other people were being educated as to what they could do and could not do, which is an organizational issue. Mr. Rocha stated that he is interested in mediation training and had been trying to figure out how to get it, so he appreciated the information. He advised that he would do some research and find out the particulars. Mrs. Herbert stated that People’s Place was the cheapest place to get mediation training and Dr. Maihoff had advised that it was very good training and worth the $250. She explained that Dr. Maihoff had gone to the University of Delaware training and did not find it useful. Mrs. Herbert noted that she did not know if the DHRC could afford to send two (2) people. Mr. Henderson asked if the DHRC budget would allow for the training. Responding, Mrs. Jody Stein, Administrative Assistant, City Clerk’s Office, stated that discussion of next year’s budget would be on the agenda for the DHRC’s next meeting. She stated that she did not know the level of the DHRC budget for the current year but could provide that information. Mr. Henderson stated that, from what he remembered, the budget was around $2,000. (City Clerk’s Office Note: Subsequent to the meeting, members were informed that the DHRC budget request for FY 2018/2019 was not changed from the FY 2017/2018 level and remains at $3,000.) Mr. Henderson asked Ms. Paige how she felt about Mrs. Herbert’s suggestions, noting that Ms. Paige and Mr. Jon Offredo, former DHRC Commissioner, had worked very hard on the DHRC brochure. Responding, Ms. Paige indicated that she and Mr. Offredo had pulled from previous mission statements and did not change a lot because they were afraid to and felt that they better leave the statement alone. She indicated that they had City of Dover personnel in mind in regard to the part about “organizational practices . . . and . . . trained employees to support diversity” and were trying to give some room to be able to explore City of Dover hiring practices. Mrs. Herbert advised that this was put in the Suggested Mission in the handout where it was stated that “The commission interacts with the City of Dover to assure that it has and utilizes policies, programs, city ordinances, specialized resources and provides education and support . . . ,” noting that this was not as clear as what Ms. Paige was saying. Members discussed the mission stated in the current brochure, as well as the concise statement that Ms. Paige, Mr. Gaddis, and Mr. Henderson had developed previously. Responding to

DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 18, 2018 PAGE 4 Mr. Henderson, Ms. Paige advised that she was a little taken aback by Mrs. Herbert’s suggestions from the State and would have to process this information, because she did not want it to be too diluted. She noted that she does not mind changes as long as they are improvements. Mr. Fleming advised that the work that was done was well worth it and that his preference would be the mission statement in the most current brochure. Mrs. Herbert reiterated that Dr. Maihoff thought the statement could be more concise, so Mrs. Herbert made an effort at it; however, this did not mean that she was against anything that the group would decide. Mr. Rocha advised that he agreed not necessarily with taking anything out of the mission statement but breaking it up. He suggested creating a sentence that would be an impact statement of the mission and bulletizing or breaking up the rest into another paragraph, without leaving anything out. Mrs. Herbert stated that she thought that Mr. Rocha’s suggestion was a good idea, noting that she thought that Dr. Maihoff was looking for a mission statement that could be remembered. She read the statement in the handout that “the commission’s goal is to promote understanding and appreciation of diversity, inclusion, and positive intergroup relations and advocates for a fair and respectful environment among its citizens.” Mr. Rocha stated that this would be an example of the second part of the mission. Mrs. Herbert stated that she thought this was a very strong statement and she liked it. Mrs. Stein indicated that the agenda item being discussed was the State Human Relations Commission Report and that members had gotten a little off topic. She suggested that someone work on the particulars of the mission statement in the brochure for review during the Commission’s next meeting. Mr. Henderson indicated that a decision had not been reached regarding mediation training and suggested that members determine whether there is funding available in the current budget for it. Responding to Mr. Henderson, Mr. Rocha, Mr. Gaddis, Ms. Paige, and Mr. Fleming expressed interest in attending mediation training. Mrs. Stein suggested that this item also be placed on the next meeting agenda, noting that members would then have information about the budget. Mr. Gaddis moved to place the matter of mediation training on a future agenda, seconded by Mr. Rocha and unanimously carried. Responding to Mr. Henderson, Mr. Rocha advised that he would be willing to work with Ms. Paige regarding the mission statement in the brochure. Mr. Rocha moved to place consideration of the mission statement in the brochure on a future agenda, seconded by Mrs. Herbert and unanimously carried. 2017 Annual Report to City Council Mr. Henderson advised that the DHRC needed to put together the 2017 Annual Report to City Council. He stated that this year the Commission had been in a great state of flux and transition. Mr. Henderson suggested possibly reporting to Council the interaction the Commission had with the State and writing up something on the DHRC brochure. He asked members if there were other ideas regarding what could be presented to Council for the Annual Report.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 18, 2018 PAGE 5 Mrs. Herbert noted that Mr. Fleming had interacted with the community to put on an education program. In response, Mr. Fleming indicated that he could summarize the workshop activity with the education group. Mr. Henderson suggested that members get this information to Mrs. Jody Stein, Administrative Assistant, City Clerk’s Office. Responding to Mrs. Herbert, Mrs. Stein explained that after someone summarizes the report, it will be included in the packet for the February DHRC meeting. She noted that, after approval of the report by the DHRC, it will be reviewed by Council along with the February DHRC meeting minutes. Mrs. Herbert noted that there would not be time to include a decision about the DHRC mission statement. Mr. Rocha stated that Mrs. Herbert could mention this because she was going to summarize her meeting with the State. Mrs. Herbert reminded members that the DHRC also had a training workshop. Ms. Paige noted that Mr. Nicholas Rodriguez, City Solicitor, had attended the workshop. Mr. Henderson advised that he would work on this part of the report. Responding to Mr. Henderson, Mrs. Stein stated that information about the workshop could be found in the DHRC meeting minutes. Mrs. Stein suggested that there be one (1) report and that members review the total report next meeting and approve it. Mr. Rocha stated that members could send their portions of the report to him and he would put them together and email the report for submission. Mr. Henderson asked if members had any comments. Responding to Ms. Paige, Mrs. Stein stated that she was not aware of any applications for the DHRC vacancy in the Fourth District and that there was also a vacancy in the Second District. Mr. Rocha expressed thanks to everyone for allowing him the opportunity to serve. He noted that he is not the type to sit back and tends to gravitate toward a need, so if there is a need and he sees hesitation, he may step up and take responsibility. Mr. Rocha indicated that he looked forward to working with each and every member. Mr. Gaddis stated that, approximately two (2) months ago, Ms. Mullen mentioned a possible City-wide get-together celebration or festival of all kinds of different groups. He indicated that he would like to continue that discussion because that would be something that members could concretely do. Mrs. Herbert suggested that the DHRC have one (1) or two (2) people cover a celebration or event at Legislative Mall and put out information. Mr. Fleming advised that he thought this was a good idea and that the DHRC brochure could be handed out once it is completed and approved. Mr. Henderson stated that the Commission can only meet at City Hall. In response to Mr. Henderson, Mrs. Stein explained that all DHRC meetings, by Code, must be held at City Hall and the DHRC cannot conduct business elsewhere, but it would not be a problem for members to attend an event and just pass out information.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JANUARY 18, 2018 PAGE 6 Mr. Gaddis moved for adjournment, seconded by Mr. Fleming and unanimously carried. Meeting adjourned at 6:52 p.m. Theodore A. Henderson Chair TAH/JS/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\HUMAN RELATIONS COMMISSION\2018\01-18-2018 Special DHRC Minutes.wpd Attachments Attachment #1 - Handout provided by Mrs. Herbert entitled, “Suggested Sample - Our Mission”

ATTACHMENT #1 Special DHRC Meeting of 01/18/2018 SUGGESTED SAMPLE OUR MISSION The Dover Human Relations Commission is committed to working to ensure community inclusion, intergroup cooperation and fair treatment for all its citizens. The commission interacts with the City of Dover to assure that it has and utilizes policies, programs, city ordinances, specialized resources and provides education and support to foster diversity, inclusion, and cultural competency in its organization and services. The commission goal is to promote understanding and appreciation of diversity, inclusion and positive intergroup relations and advocates for a fair and respectful environment among its citizens. (this is a consolidation of pamphlet mission) This mission statement allows emphasis on legislation, public awareness and community response through the following: Mediations Conciliations Surveys Studies Following proposed legislation by state and city re: our mission Educational events - Outreach and DHRC public activities Public communications-articles, presentations, informational written materials All the above used to advise City Council of the city needs in these areas Mediation training provided by Peoples Place Center: Usually $250 per person, 4 days, classes held 2 times per year and suggested at least 2 people. It is suggested that 2 people at a time conduct a mediation. What can DHRC refer to Delaware State Human Relations Commission: Complaints that fall under Delaware's Equal Accommodations Law (Housing violations) (http://delcode.delaware.gov/title6/c045/index.shtml) Fair Housing Act (Equal accommodations violations) (http://delcode.delaware.gov/title6/c046/index.shtml) Additional referral agencies attached

From: Brown, Kelly (DOS) Kelly.Browrj(!!'state.de.lIs Subject: Helpful links Date: January 8, 2018 at 2:38 PM To; sarabotliJerbert,iiNenzon. net Sara, Below are some links for the most common inquiries we receive. Equal Accommodations Act - http://deJcode.delaware.govltitle6/c045/index.shtml Equal Accommodations Regulation -m http-:I/regulations.delaware.gov/AdminCode/title I 1600/60 I .shtml#Top-OfPag~ Fair Housing Act http-:lldelcocle.clelaware.gov/title6/c046/index.shtml Fair Housing Regulations _ httrrl Ircgulatiolls.delaware .govl Admi nCode/title I 1600!602 .shtml#ToI20fPags:;. Link for Enforcement and Education http-s:l/statehumanrelations.deJaware.gov/p-rograms.shtml Link for the State of Delaware Public Meeting Calendar http-s:l!RubJicmeetings.delaware.gov/Search?q=&Any-All=Any-&Agency-ID=93 to narrow down to just the Commission select Human Relations Commission, Delaware State of Delaware As I mentioned the Division of Human Relations for Delaware does not cover discrimination in employment. We refer individuals to Delaware Department of Labor, Division of Industrial Affai rs. bttRS:!Iclia.delawareworks .coml The LandlordlTenant Code is oversaw by the Consumer Protection Unit of the Attorney General's Office. h ttl2s:1 I attorney-general .del aware .gov Ifra ud/cl2u/ At times we receive inquiries that fall under the American With Disabilities Act. Not all of those fall under us. httRS:llwww.ada.gov/ Another site you may find beneficial to review is the Office of Civil Rights and Public Trust. http-s:llattorney-generaJ .de la ware .gov /p-ubl ictrllst/ Hope this information helps. Kelly Brown Administrative Specialist III Division of Human Relations 861 Silver Lake Blvd Ste. 145 Dover, DE 19904 302-739-4567

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on January 23, 2018 at 6:00 p.m., with Council President Slavin presiding. Members of Council present were Mr. Anderson (arrived at 6:05 p.m.), Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Polce, Mr. Hare, and Mr. Lindell. Mr. Sudler was absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mrs. Doyle (Utility), and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). Ms. Scarborough (Utility) was absent. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. AGENDA ADDITIONS/DELETIONS Mr. Hare moved for approval of the agenda, seconded by Mr. Lewis and unanimously carried. Contractual Agreement with White Marsh Environmental Systems, Inc. Mrs. Sharon Duca, Director of Public Works, advised members that in May 2016 an Emergency / Standby Retainer agreement for services was initiated with White Marsh Environmental Systems, Inc. (WMESI) to provide back-up operations services and technical assistance for the operation or repair of City of Dover water and wastewater facilities. This agreement was instituted as a six (6) month pilot program through the previous City Manager. Following the pilot period, the Department of Public Works (DPW) provided a review of services received which primarily consisted of back-up operations services. It was determined that in terms of standby costs related to ensuring off hours system response reliability, a savings of $2,750 to the City is realized over a six (6) month period by utilizing WMESI. As a result, the previous City Manager authorized the DPW to enter into a one (1) year Emergency / Standby Retainer agreement with WMESI, and continuation of this agreement is recommended. Mrs. Duca explained that the DPW intends to utilize WMESI for technical assistance in relation to two (2) specific projects. The first is for WMESI to provide a value engineering review of the Water Treatment Plant Process Improvements capital project design and specifications. The review is to include recommendations to improve the cost effectiveness of the project. The second is for WMESI to provide an evaluation of current operations and maintenance procedures related to wastewater pumping stations, provide an evaluation of the SCADA upgrade plan, develop an overall written Standard Operating Procedure document and provide recommendations with financial impacts. It is anticipated that these efforts will also assist in the development of information necessary for the accreditation process currently underway by the DPW. She noted that staff will ensure that costs related to the provision of these services will stay within budget. Operational funding availability includes approximately $35,000 favorability in both the Water and Wastewater accounts related to attrition. Staff recommended approval of the continued utilization of White Marsh Environmental Systems, Inc. through the Emergency / Standby Retainer agreement for the provision of back-up operations services and technical assistance which shall include two (2) projects.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 23, 2018 PAGE 2 Mr. Hare moved to recommend approval of staff’s recommendation, seconded by Mr. Neil and unanimously carried. Mr. Hare moved for adjournment of the Utility Committee meeting. The motion was seconded by Mr. Lewis and unanimously carried. Meeting adjourned at 6:05 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Hare presiding. AGENDA ADDITIONS/DELETIONS Dr. Stewart moved for approval of the agenda, seconded by Mr. Shevock and unanimously carried. Permission to Recruit - Parks and Recreation Director Mrs. Donna Mitchell, City Manager, reminded members that this past summer Ms. Margery Cyr, Library Director, agreed to accept additional responsibility for the Parks and Recreation Division. She explained that, while Ms. Cyr is very capable of providing supervision and programming expertise, Ms. Cyr has recommended that the City hire a Division Director that also has expertise in parkland planning and management. Mrs. Mitchell informed members that Ms. Cyr has agreed to continue to provide oversight and direction to the Division until the City can hire a full-time Parks and Recreation Director. Mrs. Mitchell requested permission to recruit a Parks and Recreation Director in order to address the needs of the Division. She stated that the position would be a Grade 127, which is the same grade as the Library Director. Mrs. Mitchell explained that the beginning market based salary, per the Non-Bargaining pay scale, is $67,900 and estimated benefits of $33,000 would increase the annual budget by approximately $100,000. She advised that there may be some adjustment depending on qualifications of the applicant. Mrs. Mitchell informed members that the Fiscal Year 2018 Budget has sufficient savings in the Grounds Division, due to employee turnover, to cover an estimated $40,800 needed to hire a Director by March 1, 2018. Staff recommended authorization to recruit a Parks and Recreation Director. Responding to Mr. Slavin, Mrs. Mitchell advised that the recruitment strategy would be to post the job opening in the local newspaper and probably in a trade publication. Mr. Lewis asked how filling the position would impact future budgets. In response, Mrs. Mitchell advised that for next year’s budget, annualized, it is estimated to be approximately $100,000 with benefits. She noted that the prior Recreation Director was a pay grade 132; however, it also included responsibility for the Library Director. Mrs. Mitchell advised that the beginning pay grade for filling this vacancy is 127, which is the same as the Library Director position.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JANUARY 23, 2018 PAGE 3 Mr. Neil moved to recommend approval of staff’s recommendation for authorization to recruit a Parks and Recreation Director. The motion was seconded by Mr. Shevock and unanimously carried. Mr. Lewis moved for adjournment of the Legislative, Finance, and Administration Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:08 p.m. Mr. Lindell moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:08 p.m. Timothy A. Slavin Council President TAS/TM/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2018\01-23-2018 CCW Minutes.wpd

Monthly Report December 2017 Office of City Assessor

Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Dec. 2016/2017 the Month of Dec. 2016/2017 40 $100 40 34 $100 Thousands 26 28 $52 30 19 21 20 11 13 $50 29 $26 $13$9 $26 10 1 0 2016 $0 2016 0 $0 2017 2017 First Time Buyer for the Dec. 2016/2017 Realty PropertySales in Dollars Month of Dec. 2016/2017 40 Received Prior to Recording 40 $7 26 $8 $3 $3 $4 Millions 30 21 Res. Non‐First $6 19 $4 $1 $0 $1 $1 Time Buyers 20 2016 $2 Res. First Time $0 10 Buyers 2017 0 2016 2017 Major Updates Oct ‐ 17 Nov ‐17 Dec ‐ 17 Assessment Change $2,562,600 $4,399,200 $16,433,300 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 32 $4,555,200 $4,958,860 0.91 1.04 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. Assessor’s Office ‐ Preparing properties for Sheriff Sale. ‐ Delinquent Tax Bills with door hangers for properties with outstanding property taxes.

JAN 23, 2018 CITY OF DOVER PAGE: 1 08:50 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-056.20-01-03.00 18 R10 106 MAPLE GLEN DR 1 5 2005 2 2744 B AV 223,300 21-DEC-17 268,000 .83 ED05-057.17-01-15.00 18 R10 35 GRISTMILL PL 1 8 1990 2 1408 C+ AV 131,700 06-DEC-17 153,000 .86 ED05-057.17-02-35.00 18 R10 222 GRINDING WHEEL DR 1 8 1995 2 2067 C+ AV 163,000 18-DEC-17 167,900 .97 ED05-066.16-02-21.00 3 R10 9 LOST TREE CT 1 13 1987 2 1841 B- AV 138,700 11-DEC-17 200,000 .69 ED05-067.14-02-54.00 2 R10 23 FOREST CREEK DR 1 13 1974 2 1443 C- AV 88,700 15-DEC-17 118,000 .75 ED05-067.15-04-06.00 10 R10 891 WOODCREST DR 1 5 1967 2 1984 C AV 164,400 08-DEC-17 185,000 .89 ED05-067.15-04-52.00 10 R10 864 SCHOOLHOUSE LN 1 16 1967 1 1724 C AV 157,400 14-DEC-17 197,500 .80 ED05-067.17-04-18.00 3 R10 140 SWEETGUM DR 1 6 1994 2 2250 B- AV 183,900 15-DEC-17 220,000 .84 ED05-067.17-04-57.00 3 R10 131 SWEETGUM DR 1 6 1993 2 1842 B- AV 175,800 17-DEC-17 203,000 .87 ED05-067.18-03-46.00 17 R10 15 LIBERTY DR 1 16 1979 1 2143 C AV 173,000 15-DEC-17 199,270 .87 ED05-067.18-03-62.00 17 R10 645 INDEPENDENCE BLVD 1 5 1976 2 2357 B AV 195,100 29-DEC-17 190,000 1.03 ED05-068.09-01-59.00 8 R10 658 VISTA AVE 1 8 2006 2 2295 B GD 226,100 19-DEC-17 208,500 1.08 ED05-068.10-01-73.00 13 R10 433 NIMITZ RD 1 14 1966 1 1056 C AV 118,900 18-DEC-17 81,900 1.45 ED05-068.17-01-24.00 8 R10 544 PENNSYLVANIA AVE EXT 1 14 1955 1 1968 C+ AV 196,500 28-DEC-17 204,000 .96 ED05-068.17-02-13.00 8 R10 220 N BRADFORD ST 1 1 1901 2 2867 B- AV 176,700 05-DEC-17 165,000 1.07 ED05-068.18-04-04.00 7 R10 25 MITSCHER RD 1 14 1986 1 1056 C AV 104,500 22-DEC-17 119,000 .88 ED05-068.18-04-30.00 7 R10 193 MITSCHER RD 1 14 1987 1 1040 C AV 100,700 29-DEC-17 86,500 1.16 ED05-076.03-02-10.00 14 R10 267 E SHELDRAKE CIR 1 13 2007 2 1855 C+ AV 138,500 11-DEC-17 175,000 .79 ED05-076.03-02-93.00 14 R10 368 TRIBBITT ST 13 2017 2 1732 C+ AV 148,400 22-DEC-17 160,000 .93 ED05-076.08-05-12.00 9 R10 318 FULTON ST 1 1 2012 2 1200 C- AV 95,700 27-DEC-17 75,000 1.28 ED05-076.10-03-48.00 16 R10 1423 WOODMILL DR 1 8 1991 2 1445 C+ AV 128,200 19-DEC-17 134,000 .96 ED05-076.12-03-34.00 2 R10 714 SLAUGHTER ST 1 14 2001 1 1008 C- FR 103,000 27-DEC-17 99,000 1.04 ED05-076.13-04-44.00 14 R10 335 CHARRING CROSS DR 1 13 1998 2 1804 C+ AV 124,200 07-DEC-17 111,500 1.11 ED05-077.06-01-82.00 8 R10 225 BAYARD AVE 1 14 1957 1 1103 C AV 129,300 19-DEC-17 154,000 .84 ED05-077.07-07-07.00 6 R10 106 LADY BUG DR 13 2017 2 1220 B- AV 137,700 13-DEC-17 164,990 .83 ED05-077.11-04-55.00 2 R10 452 BARRISTER PL 1 13 1972 2 1284 D+ FR 49,300 19-DEC-17 40,000 1.23 ED05-077.13-02-24.01 4 R10 911 S BRADFORD ST 1 14 1999 1 1538 C AV 167,800 02-DEC-17 210,000 .80 ED05-077.17-01-15.00 5 R10 850 N SUNSET DR 1 16 1959 1 1626 C+ AV 151,000 12-DEC-17 155,000 .97 ED05-085.12-01-71.00 12 R10 361 KESSELRING AVE 1 5 1966 2 1688 C+ AV 136,500 13-DEC-17 146,000 .93 ED05-085.12-02-63.00 12 R10 414 ALDER RD 1 5 1968 2 1676 C+ GD 168,000 01-DEC-17 214,900 .78 LC05-058.14-01-01.422 1 R10 422 MOORE PL 1 14 2005 1 1620 C- GD 86,000 01-DEC-17 64,900 1.33 LC05-058.17-04-39.00 1 R10 104 GORDON DR 1 11 1987 1 1512 D+ AV 73,200 29-DEC-17 88,000 .83

CITY CO UNCIL - FY 17/18 Page 1 of 3 CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2017 - JANUARY 30, 2018 110-1200-512.30-37 Current Balance - $18,384.48 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF THE BUDGETED AMOUNT $25,000.00 FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/12/17 Anderson Inner City Cultural Councilman Anderson authorized the use of Email dated $600.00 $600.00 $24,400.00 League, Inc. $600.00 of his community enhancement funds 07/11/17 from to fund 50% of the membership dues for 5 David needy students to participate in the Sankofa Anderson to African Drum and Dance Troupe. City Clerk's Office 07/16/17 Anderson MLK Jr. Educational Councilman Anderson authorized the use of Email dated $500.00 $1,100.00 $23,900.00 Community Center, $500.00 of his community enhancement funds 07/16/17 from Inc. to help pay for breakfast and lunch for the David Saturday Academy participants. Anderson to City Clerk's Office 07/26/17 Slavin Central Delaware Councilman Slavin authorized the use of Email dated $670.56 $1,770.56 $23,229.44 Habitat for Humanity $670.56 to purchase incidental equipment and 07/26/17 from play apparatus for the Habitat for Humanity's Tim Slavin to pop up parks/play streets program. It was Traci noted that the games would be usable for future McDowell 07/31/17 Hare Air Force Ball events too. Hare authorized the use of $500.00 Councilman Dover Downs $500.00 $2,270.56 $22,729.44 Committee for the deposit to reserve the Dover Downs Banquet Event ballroom for 436 Squadron's Annual Air Force Order (BEO) Ball. #24,727 dated 06/27/17 08/02/17 Cole Dover Library Councilman Cole authorized the use of his Sam's Club $397.50 $2,668.06 $22,331.94 Foundation community enhancement funds to reimburse receipt dated the Dover Library Foundation for the purchase 08/15/17; of bottled water for the Dover Comic Con 2017 Email dated event. 08/02/17 from Scott Cole to Traci McDowell 08/07/17 Neil 3d Airlift Squadron Councilman Neil authorized $100.00 of his Email dated $100.00 $2,768.06 $22,231.94 Booster Club community enhancement funds to be donated 08/07/17 from to the 3d Airlift Squadron Booster Club for the Fred Neil to Dover Air Force Base Open House. Traci McDowell 08/14/17 Anderson Boys and Girls Club of Councilman Anderson authorized a donation of Emails dated $100.00 $2,868.06 $22,131.94 Delaware $100.00 of his community enhancement funds 08/08/17 and to the Boys and Girls Club of Delaware, for the 08/14/17 from Greater Dover Boys and Girls Club - 4th District David children. Anderson to Debbie Krueger 08/14/17 Anderson City of Dover Parkland Councilman Anderson authorized a donation of Email dated $250.00 $3,118.06 $21,881.94 Reserve $250.00 of his community enhancement funds 08/14/17 from for the Back to School Giveaway and Rib-Off David Fundraiser Initiative (to be credited to the City's Anderson to Parkland Reserve) Debbie Krueger 01/30/18 S:\BUDGETS\Coun-18.qpw

CITY CO UNCIL - FY 17/18 Page 2 of 3 08/23/17 Cole Dover High School Councilman Cole authorized $300.00 of his Email dated $300.00 $3,418.06 $21,581.94 AFJROTC Booster community enhancement funds to help pay for 08/23/17 from Club storage units for the air rifles used by the Rifle Scott Cole to Team. Traci McDowell 09/08/17 Polce City of Dover Clearing Councilman Polce authorized the Email dated $250.00 $3,668.06 $21,331.94 Account - Rec allocation of $250.00 of his community 09/08/17 from Revenue enhancement funds for the Dover Park Tanner Polce Revitalization Event on 09/09/17. to Donna Mitchell 09/08/17 Lewis City of Dover Clearing Councilman Lewis authorized the allocation of Email dated $250.00 $3,918.06 $21,081.94 Account - Rec $250.00 of his community enhancement funds 09/08/17 from Revenue for the Dover Park Revitalization Event on Tanner Polce 09/09/17 to Donna Mitchell 09/11/17 Slavin City of Dover Clearing Councilman Slavin authorized the allocation Email dated $250.00 $4,168.06 $20,831.94 Account - Rec of $250.00 of his community enhancement 09/07/17 from Revenue funds for the Dover Park Revitalization Event on Tim Slavin to 09/09/17 Roy Sudler and Donna 09/07/17 Sudler City of Dover Clearing Councilman Sudler authorized the allocation Mitchell Email dated $300.00 $4,468.06 $20,531.94 Account - Rec of $300.00 of his community enhancement 09/07/17 from Revenue funds for the Dover Park Revitalization Event on Roy Sudler 09/09/17 09/19/17 Anderson Interdenominational Councilman Anderson authorized the Email dated $520.00 $4,988.06 $20,011.94 Ministerial Alliance of designation of $520.00 to the 09/19/17 from Dover and Vicinity Interdenominational Ministerial Alliance of David (IMA) Dover and Vicinity (IMA) for the Expungement Anderson to Clinic on 11/03/17. The funds are for Dover City Clerk's residents. The cost is estimated to be $52 per Office 11/13/17 Anderson Interdenominational person. Councilman Anderson authorized the Email dated $380.00 $5,368.06 $19,631.94 Ministerial Alliance of designation of $380.00 for the Community, 11/11/2017 Dover and Vicinity Family, and Fellowship Dinner from David (IMA) Anderson to City Clerk's Office 11/13/17 Slavin National Council on Councilman Slavin authorized the designation Email dated $697.46 $6,065.52 $18,934.48 Agricultural Life and of $697.46 for playstreets equipment. It was 07/26/17 from Labor Research Fund, noted that the games would be usable for future Tim Slavin to Inc. (NCALL) events too. (Note: $670.56 was previously paid Traci to Central Delaware Habitat for Humanity for the McDowell and purchase of these items based upon the email invoice correspondence received; however, the items #20171031 were actually purchased and invoiced by NCALL. Habitat is supposed to return the $670.56 that they received in error.) 12/08/17 Neil W hite Oak/Town Point Councilman Neil authorized the designation of Email dated $50.00 $6,115.52 $18,884.48 Civic Association $50.00 to the W hite Oak/Town Point Civic 12/08/17 from Association to help with Christmas donations for Fred Neil to Dover families in need of assistance Traci McDowell 01/23/18 Lewis Dover Fire Councilman Lewis authorized the designation of Letter from $500.00 $6,615.52 $18,384.48 Department/Robbins $500.00 of his community enhancement funds Dover Fire to Hose Co. to Dover Fire Department for the purchase of Lewis dated new equipment for the fire apparatus currently 1/18/18. on order. Personally delivered to Clerk by Lewis on 1/22/18. $6,615.52 $18,384.48 01/30/18 S:\BUDGETS\Coun-18.qpw

CITY CO UNCIL - FY 17/18 Page 3 of 3 Budgeted District Council Sponsor YTD Expenditures Balance Amount $5,000.00 At-Large Slavin $1,618.02 $3,381.98 $2,500.00 1st District Lindell $0.00 $2,500.00 $2,500.00 1st District Polce $250.00 $2,250.00 $2,500.00 2nd District Hare $500.00 $2,000.00 $2,500.00 2nd District Lewis $750.00 $1,750.00 $2,500.00 3rd District Cole $697.50 $1,802.50 $2,500.00 3rd District Neil $150.00 $2,350.00 $2,500.00 4th District Anderson $2,350.00 $150.00 $2,500.00 4th District Sudler $300.00 $2,200.00 TOTAL $6,615.52 $18,384.48 01/30/18 S:\BUDGETS\Coun-18.qpw

CITY MANAGER’S MONTHLY REPORT DECEMBER 2017

Average Disconnects 112 96 92 77 71 69 61 58 53 4850 5860 4751 19 26 49 3836 3332 2521 2725 Average Accounts Cut Per Day Average Accounts Available to Cut Per Day

Payment Agreements / Extensions 800 700 600 500 400 300 200 100 0 Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Oct- Nov- Dec- Jul-17 16 17 17 17 17 17 17 17 17 17 17 17 Series1 467 487 385 467 525 523 436 501 695 525 554 455 448 Work Orders Processed 2,500 2,000 1,500 1,000 500 0 DEC-16 JAN-17 FEB-17 MAR-17 APR-17 MAY-17 JUN-17 JUL-17 AUG-17 SEP-17 OCT-17 NOV-17 DEC-17 Dec- Jan- Feb- Mar- Apr- May- Jun- Aug- Sep- Oct- Nov- Dec- Jul-17 16 17 17 17 17 17 17 17 17 17 17 17 Series1 1,643 1,437 1,478 1,665 1,325 1,515 1,996 1,955 2,132 1,811 1,820 1,664 1,439 CUSTOMER PAYMENT USAGE 80,000 60,000 40,000 20,000 0 Drive-Thru Over the Mail, Drop Box Credit Cards Bank Drafts Window Counter 2018 YTD 11,872 27,234 100,990 1,097 11,082 2017 YTD 15,041 27,330 95,758 1,014 11,301

Total Accounts Bank Drafted 2,500 2,000 1,500 1,000 500 - January February March April May June July August September October November December 2017 1,668 1,747 2,214 1,660 2,226 1,662 1,863 1,989 1,723 1,806 1,736 2,366 2016 1,605 1,751 1,954 1,636 1,982 1,775 1,812 2,309 1,602 1,831 1,886 1,770 Customer Payments Made Through Bank Draft $600,000.00 $500,000.00 $400,000.00 $300,000.00 $200,000.00 $100,000.00 $- January February March April May June July August September October November December 2017 $279,823. $297,914. $342,455. $256,771. $339,351. $267,485. $351,745. $424,715. $354,068. $319,522. $279,483. $354,405. 2016 $247,351. $276,553. $327,013. $253,729. $289,793. $263,957. $317,148. $480,391. $374,575. $389,971. $302,860. $259,092.

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number of New Month outages customers Apr 16 53,202 Services Apr 16 100.37 May 16 56,586 Apr 16 5 672 Apr 16 29 May 16 128.16 June 16 65,414 May 16 2 206 May 16 13 June 16 133.59 June 16 14 601 June 16 53 July 16 165.92 July 16 80,114 July 16 9 307 July 16 13 Aug 16 162.61 Aug 16 83,086 Aug 16 9 214 Aug 16 13 Sept 16 159.99 Sept 16 67,117 Sept 16 7 915 Sept 16 35 Oct 16 116.94 Oct 16 57,707 Oct 16 8 224 Oct 16 27 Nov 16 98.27 Nov 16 54,812 Nov 16 6 4293 Nov 16 41 Dec 16 60,179 Dec 16 5 207 Dec 16 37 Dec 16 101.04 Jan 17 3 12 Jan 17 40 Jan 17 113.04 Jan 17 63,172 Feb 17 1 2 Feb 17 31 Feb 17 106.4 Feb 17 54,811 Mar 17 4 160 Mar 17 15 Mar 17 108.2 Mar 17 60,690 Apr 17 4 114 Apr 17 58 Apr 17 54,062 May 17 5 148 May 17 58 Apr 17 107.03 June 17 7 3084 June 17 25 May 17 133.93 May 17 57,823 July 17 19 2556 July 17 90 June 17 155.81 June 17 70,081 Aug 17 8 1466 Aug 17 24 July 17 162.88 July 17 79,883 Sept 17 2 1094 Sept 17 31 Aug 17 74,534 Oct 17 5 2311 Oct 17 83 Aug 17 157.18 Nov 17 7 176 Nov 17 41 Sept 17 137.01 Sept 17 64,235 Dec 17 2 261 Dec 17 25 Oct 17 129.11 Oct 17 59,890 Nov 17 98.13 Nov 17 56,552 Dec 17 108.57 Dec 17 62,992 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 18 YTD FY 17 FY 16 41.82 34.4 26.01 Controllable Outages Average Response Time Annual goal is less than 40 Goal is less than 30 minutes Month Year-to-date Month Year-to-date 1 15 23.57 Minutes 31.99 Minutes PROGRAM UPDATES DEC 17 DEC 16 FY18 YTD Tree Trimming 605 221 2128 Number of Oil Releases 0 0 2 Lost Time Accidents – All Electric Utility Divisions 1 0 1 New Services 25 37 294

HUMAN RESOURCES December 2017 Dec Jan Feb March April May June* July Aug Sept Oct Nov Dec Total Category 16 17 17 17 17 17 17 17 17 17 17 17 17 Caucasian* 300 299 296 293 290 289 291 292 290 291 288 285 285 n/a Minorities* 71 71 71 72 73 73 74 79 76 77 74 75 75 n/a Hired 1 5 1 5 1 3 3 9 1 8 1 1 3 42 Terminated/Resigned/ 4 6 4 7 3 4 3 3 6 6 6 3 3 58 Retired/Other Transferred/Promoted 2 2 0 1 1 1 0 3 1 1 3 1 4 20 Jobs Posted 7 2 6 7 5 2 1 7 1 2 4 3 2 49 Workers Comp. Injuries 0 2 2 2 2 4 3 1 0 6 3 2 3 30 Workers Comp. Hours 342 259 252 397 275 648 475 417 396 173 202 227 352 4415 *332 Full-time Employees: Part-time Employees: 28 (3 Pitts Center, 1 Recreation, 15 Library, 1 Central Services, 8 Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. * Updated Position Hired: Customer Service Representative II, Collections; Payroll Specialist; Director Planning & Inspections Position Transferred/Promoted: Motor Equipment Operator II to Motor Equipment Operator III (Water/wastewater); (2) Motor Equipment Operator I, Sanitation to Motor Equipment Operators II, Sanitation; Controller/Treasurer to City Manager; Position Terminated/Resigned/Retired: Librarian I (part-time), Mechanic II, Library Clerk I (part-time) Positions Posted: Librarian I (full-time, in-house); Crew Leader, Streets Department Recruitment Information (Positions closed in December) Position Total Female Male Unknown Black White Hispanic Asian/Pacific American Two Or Unknown In Out Islander Indian/Alaskan More Dover Dover Native Crew Leader, Streets 7 1 6 - 3 2 - - - - 2 2 5 Librarian I (full-time; 2 2 - - - 2 - - - - - 1 1 in-house) Open or Currently Recruiting* Open or Currently Dec Jan Feb March April May June July Aug Sept Oct Nov Dec Recruiting by Dept. 16 17 17 17 17 17 17 17 17 17 17 17 17 Electric 4 4 4 4 4 4 5 7 7 8 8 9 7 Public Works 6 5 5 6 6 6 7 8 11 13 13 12 14 Police 3 5.5 6 7.5 9.5 9 8 6.5 6.5 .5 3.5 3.5 3.5 All Other Departments 13.5 11.5 11.5 12 10 9.5 9 7.5 7.5 8 10.5 11.5 9.5 Totals 26.5 26 26.5 29.5 29.5 28.5 29 29 32 29.5 35 36 34 *Not used for Budgeting Purposes  The following has been updated to reflect the Fiscal 2017-18 Budget Electric: Lineman 1st Class, Lineman 2nd class, Electric Director, (2) Substation Technician, Groundworker, Electric Meter Technician Crew Leader Public Works: (2) Utility Maintenance Mechanic I, Gardener I, Motor Equipment Operator II (water/wastewater); Field Supervisor II (Grounds), Civil Engineer, (3) Motor Equipment Operator I (Sanitation), (2) Motor Equipment Operator I (Grounds); Crew leader (Streets); Crew Leader (Sanitation); Mechanic II Police: Cadet; (3) Police Officers All Other Departments: Controller/Treasurer; Billing Supervisor (Customer Service); (2) Customer Service Clerk I (part-time); Budget Analyst; Office Assistant; Inspector I (Code Enforcement), Administrative Assistant (City Clerk’s Office); Librarian I (full-time); Librarian I (part-time) Library Page (part-time), Library Clerk I (part-time)

HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 15.36 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 .54 1.92 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 7.41 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 4.39 Other - - - - - - - 1.65 2012 Healthcare cost sharing implemented 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 Total Number of Employees 21 25 38 37 21 42 32 56 Separating from Service Average Number of Full-time 362 356 333 325 331 333 340 337 Employees Average Number of Part-time 16 15 12 14 18 24 28 28 Employees * Healthcare cost sharing implemented Workers Compensation Cost CY 2017 $34 $4 $14 Department $40 $40 $292 $22 $43 $8 $36 Total Cost (In thousands) Total $533,000

INFORMATION TECHNOLOGIES Service Requests Resolved 60 55 49 50 41 44 38 36 40 31 31 27 27 30 22 23 22 20 10 0 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Programming Requests Completed 40 27 29 28 29 30 24 21 22 23 18 20 19 20 20 17 10 0 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Page Views - City of Dover Web Page 30,000 25,000 Pages Viewed 20,000 27,522 25,578 27,338 25,417 25,344 15,000 23,712 23,724 22,895 24,034 23,269 20,417 19,913 17,293 10,000 5,000 0 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Noteworty: Upgraded telephone system servers and software Disconnected network connection to Dover Fire Dell scheduled for storage/server configuration starting 1/3/18 Tyler scheduled for software installation/configuration starting 1/8/18

December 2017 Monthly Report Highlighted Special Events & Attendance: Mocktail Party w/Film: "Elvis: That's the Way It Is" 25 "In Harmony..." Concert Series 70 Delaware Youth Chorale 42 Nutcracker Storytime 58 Total Items Checed Out: 26,586 Programs: Offered Attended E-books: 2,654 Adult 52 280 New Library Cards: 243 Teens 28 93 Children 30 527 Library Card Holders: 36,466 Job Center 26 158 Service Area Population: 62,527 Library Visitors: 20,389 Meeting Rooms Usage: 879 Computer Users: 3,606 Wireless Users: 886 Items Loaned to/Received from Other Libraries: 5,685

Parks & Recreation December Monthly Report Parks & RecreaƟon Highlights  Bicycle Friendly Community is now an official tle for Dover. Working to improve the gaps in the pedestrian and cycling network within Dover, the Bicycle & Pedestrian subcommi ee was able to improve Dover’s posi on from the 2013 Honorable Men on to a Bronze Level designee. We will con nue our efforts to improve condi ons for cyclists and pedestrians offering our ci zens another reason to want live, work, and play in Dover.  Holiday Programs were full of cheer and good dings with our Breakfast with Santa, Gingerbread Housing Deco- raƟng and Candy Canes Hunts. Annually, these events are very popular for our customers and Youth Connec- ons families. Children made Christmas ornaments for the Westminster Nursing Home. While Parks & Recrea on had to cancel their evening Candy Cane Hunt program due to snow, Youth ConnecƟons kids certainly enjoyed their opportunity for this holiday game a er school.  Capital City Lions Club celebrates Dover’s 300th with the dona ons of two (2) benches. The Capital City Lions donated the benches for Silver Lake Park as part of their community service ini a ves. Lions Clubs are made up of men and women who want to improve their communiƟes and are commi ed to the work that will make that hap- pen. Lions’ moƩo is WE SERVE.  Bicentennial Playground Equipment was installed within the Bicentennial Neighborhood (George Washington Drive). The play equipment serves the 2 - 5 year old age group and offers parents bench seaƟng while the kids play. Signage has been ordered. A ribbon-cu ng ceremony is planned once signage has been installed.  Master Planning for Dover Park has begun. A grant was received from DNREC which supports the funding to contract for professional services for Master Planning at the Park. The RFP for the professional services is being adver sed now. This grant must be expended by June 30, 2018.  The implementa on of Phase I of the Master Plan for SchuƩe Park has begun. A grant was received from DNREC to support this project. Phase I includes comple on of the Inner Loop Trail; installa on of benches along the trail; planƟng of shade trees along the trail; and installa on of a Disc Golf Course throughout the Park. This grant must be expended by June 30, 2018.  The two benches funded by City Council discre onary funds for ConƟnental Park have been ordered. They will be installed in concrete in the Park as soon as the weather allows for the pouring of concrete. It is an cipated that this will occur in March. A ribbon cu ng ceremony will be scheduled. Bicycle/Pedestrian SubcommiƩee - The Subcommi ee meets again on February 6, 2018. Silver Lake Commission - The Commission meets again in January 2018. Personnel and Training Updates - No training to report for December. December Enrollment Summary Category FY18 FY17 General Recrea on 247 213 Sports 0 36 Trips 108 101 Leagues 750 500 Camps N/a N/a

Recreation Revenue Breakdown Revenue Breakdown December 2017 December 2016 General Recrea on $682.00 General Recrea on $214.50 Sports $395.00 Sports $920.00 Trips $127.00 Trips $312.00 Leagues $3,045.00 Leagues $3,051.00 Building & Field Rentals $260.00 Building & Field Rentals $55.00 Camps $60.00 Camps $50.00 Youth Connec ons/CSW $932.40 Youth Connec ons/CSW $694.70

John W. Pitts Recreation Center – December 2017 Total Program Attendance Facility Usage By The Hour Facility Usage By The Hour December 17 FYTD 18 December 16 FYTD 17 Open Gym 398 2,080.5 414 2,024.5 Fitness Classes 13 135 32 170 Leagues 126 492 128 485.5 Camps 0 925 0 988.5 Sports Classes 3 16 9 39 Meetings & Rentals 33.5 175 22 78 Enrichment Classes 7 9 0 5.5 Total Facility Usage Hours 580.5 3,832.5 605 3,791 ** Program Attendance figures includes daily participants, parents and spectators in the facility. Program Attendance** December 17 FYTD 18 December 16 FYTD 17 Total 6,253 22,899 6,543 21,568 Open Gym 302 1,627 346 1,675 Fitness Classes 26 492 87 682 Leagues 5,445 16,722 5,928 16,872 Camps 0 1,022 0 1,284 Sports Classes 30 245 60 323 Meetings & Rentals 315 2,648 102 684 Enrichment Classes 135 143 0 28 Since our opening in late April 2008, we have had 528,481 guests at the John W. Pitts Recreation Center.

PUBLIC WORKS Construction Inspection Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court The Grande, Building 4 Chestnut Grove Chesapeake Utilities Dover Campus Clearview Meadows Eden Hill medical Center Eden Hill Reed Street Apartments Nottingham Meadows Leander Lakes Patroit Village Eden Hill Commercial Center Tall Pines Islamic Society of Central Delaware Whatcoat Apartments Panera Bread Blue Hen Apartments Enterprise Business Park Dover Christian Church Longhorn Steak House Sanitation DECEMBER 17 FYTD 18 DECEMBER 16 FYTD 17 Trips to DSWA Sandtown Landfill 186 1,260.00 175 1,034 Total Tonnage to DSWA 867.27 6,723.28 910.55 5,965 90-Gallon Containers Delivered 28 387.00 79 355 300-Gallon Containers Delivered 0 0.00 0 0 Total Man Hours-containers Delivered 14 131.00 40 138

CURBSIDE RECYCLING STATS TOTAL # OF TOTAL # OF HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED December 2017 19,891 9,548 236,540 11.89 Streets DECEMBER 17 FYTD 18 DECEMBER 16 FYTD 17 Signed Installed 15 78.00 10 56 Signs Repaired 10 42.00 4 39 Curbs Painted Yellow (feet) 100 1,118.00 120 3,296 New Post Installed 4 28.00 3 36 Storm Catch Basins Repaired 1 6.00 0 9 Storm Catch Basin Repairing (Hrs.) 8 45.00 0 13.50 Storm Catch Basins Cleaned 0 44.00 2 23.00 Storm Catch Basins Cleaning (Hrs.) 0 37.50 8 2,236.00 Hot Mix Patching (Tons) 0 13.60 2 2.41 Hot Mix Patching (Hrs.) 0 20.00 0 0.00 Cold Mix Patching Hrs.) 0 39.58 9 65.25 Concrete Work (Hrs) 0 156.00 0 22 Concrete Patching (Cubic Yards) 0 24.89 0 4.23 Ditch Work (Hrs). 0 2.00 0 2 Street and Alley Maintenance (Hrs) 0 54.00 0 0 Street Sweeping (Miles) 0 6,443.24 0 7,620 Street Sweeping (Cubic Yards) 0 551.25 0.0 654 Leaves Collected (Cubic Yards) 3,977.0 10,619.00 4,749 11,610 Leaf Collection (Miles) 2,186 5,362.00 2,801 7,233 GROUNDS Work Orders Total Work Orders = 4 General = 2 Arborist = 2 Arborist Crew December 2017 December 2016 Trees Trimmed 32 36 Trees Removed 0 4 Stumps Removed 0 10 Trees Planted 2 25 Root Pruning 4 0 Beautification Crew Organized green house Prepared order for spring materials Assisted with tree work Made 3 yard repairs

Mowing Crew Ordered, picked up, and prepared snow removal material Assisted tree crew trimming trees Planted two (2) trees Litter Removal Litter is being picked up on City properties as per the weekly schedule Shawn Hodge is doing a very good job with litter and reporting issues Shawn started the route on his own the first week of December Miscellaneous Put the stage out for 1 event Aerated fields at Schutte Park GEOGRAPHIC INFORMATION SYSTEMS (GIS) Other Updated the Non-Profit Owned Properties map for NCALL. Planning & Created a 30"x40" map of the City's Land Use. Inspections Public Works Added new fields and attribution to the Flower Bed layer Public Works Create to Flower Bed maps showing ownership and agreement status. Public Works Added MS4 KCI Stormwater data to the Public Works View app. Public Works Updated the Parcels, Rentals, and Active AHIs layers for the month. Public Works Created a snow plow map of the new road structures on Independence Blvd. Public Works Created four water system map grids at 42"x56". Printed the maps. Public Works Created a Recycling layer showing the dates that recycling is picked up throughout the year in each division. Public Works Update Jet Truck Protocol Collector App. FLEET AND FACILITIES MANAGEMENT Fleet Maintenance PM Work Orders Completed: 5 Number of Tire Repairs: 8 Number of Road Repairs: 3 Other Work Orders: 36 Repair Hours: 107.5 Road Repair Hours: 10.3 Total Work Orders: 41 Fabrication Hours: 0 Misc.Hours: 332 PM Hours: 28 # Of Scheduled PM’s: 15 # Of Scheduled PM’s: Completed: 1

Major Program Updates December December MEASURE 2017 2016 DIFFERENCE 1 out of 15 6.67% Fleet Maintenance - The Fleet shop has 3 open repair Scheduled Preventative orders for major repairs that carried 7 out of 15 Maintenance appointments - 40.0% over to January. 7 vehicles or 46.67. % being kept (Quantity and equipment were serviced prior to Percentage) December and 2 were replaced or dispositioned. 5 vehicles were not turned in for service. Facilities Maintenance Facilities - Routine work orders 20 out of 20 34 out of 34 completed within 5 days 0% 100 % 100 % (Quantity and Percentage) Facilities - Emergency work orders completed within 2 5 out of 5 1 out of 1 0% days (Quantity and 100 % 100 % Percentage) Water/Wastewater Divisions Nov 16 Dec 16 Jan 17 March 17 Feb 17 April 17 May 17 Total Water Prod. 122,328,000 132,009,000 139,873,000 153,874,000 126,731,000 142,087,000 171,797,000 Billed Consumpt. 133,279,000 114,760,000 114,760,000 120,373,000 150,473,000 127,958,000 127,958,009 Total Flow to County 114,255,000 114,682,000 141,147,600 120,431,000 115,346,000 123,927,000 170,213,000 City Readings 150,270,118 136,196,345 142,470,400 134,835,733 148,506,989 135,076,400 168,499,897 June 17 July 17 Aug 17 Sep 17 Oct 17 Nov 17 Dec 17 Total Water Prod. 183,692,000 195,693,000 183,352,000 172,501,000 172,453,000 134,533,000 140,498,000 Billed Consumpt. 161,418,000 179,460,000 169,521,000 169,521,000 159,271,000 136,701,000 132,513,000 Total Flow to County 136,745,000 125,926,000 178,219,000 139,090,000 153,736,000 120,538,000 109,877,000 City Readings 141,349,551 138,366,768 167,858,838 144,462,028 168,885,523 123,758,466 121,387,764 ENGINEERING SUMMARY Major Program Updates DECEMBER 17 DECEMBER 16 DIFF FY18 YTD FY17 YTD State and Federal Violations 0 0 0 0 0 Water Quality Complaints 7 6 +1 52 65 Plan Review Completed Within 30 days of Submission 10 9 +1 54 35

OPERATIONAL SUMMARY Task DECEMBER 17 DECEMBER 16 CURRENT FY Water Production - Daily Average 4,532,194 4,258,355 1,182,726,000 Average Field Response Time (goal is <30 minutes) 19.50 16.26 18.75 Water Mains Repaired 2 2 4 Water Service Lines Repaired 0 3 5 Wastewater Mains Repaired 0 1 1 Wastewater Service Lines Repaired 0 1 3 Sewer Lines Flushed - linear feet 56,887 56,710 236,823 Sewer Mains Videoed -linear feet 2,358 2,222 6,645 Sewer Manholes Cleaned 278 378 754 Total Fire Hydrants in Service 1,839 1,820 1,839 Total Water Meters in City Distribution System 14,746 14,534 14,746

City Planner’s Monthly Report Department of Planning & Inspections DECEMBER 2017 Planning & Inspections Highlights Some Items to Call to Your Attention: With the end of 2017, we are pleased to report an increase in the Permit count for the calendar year. In 2017, the Department received 2,353 permits as compared to 2,033 permits in 2016. This includes Building Permits, Plumbing and Mechanical Per- mits, Fire Protection Permits, and Sign Permits. Permitting for new residential con- struction remains strong both with one -family units and multi-family projects. December saw the restart of construc- tion in Patriot Village, a subdivision that had been dormant for a number of years. Significant renovation/ reconstruction projects are also under- way at the Preserve at Whatcoat (the The Preserve at 910 Whatcoat Drive renovation of Whatcoat Village Apart- ments; S-16-05) and at Liberty Court (S-16-22). Code Enforcement staff has been addressing delinquent Business Licenses as they we due by September (Licensing year is August 1—July 31st). Also Staff is preparing to begin the renewal process for Rental Dwelling Permits and Public Occupancy Licenses in January 2018.

PROGRESS IN PICTURES 605 Swallowtail Way in Clearview Meadows 327-331 Loftland Drive in Village of Cannon Mill 1289 Walker Road Building N: 1289 Walker Road Building M: Renovations at Liberty Court Renovations at Liberty Court

Planning & Inspection Revenues Revenue Stream FY '18 Budget FY ' 18 Actual % of Budget (YTD) December Business License $1,467,000 $ 1,444,838 98% Trailer License $19,000 $ 17,489 92% Building Permits $800,000 $ 433,828 54% Cert. of Occupancy $13,000 $ 11,970 92% Public Occupancy $23,000 $ 1,150 5% Lodging House $14,000 $ 28 0% Plumbing/Heating/ $115,000 $ 99,794 87% Rental Inspection $437,000 $ 2,912 1% Miscellaneous $27,000 $ 6,732 25% Fire Protection Fees $65,000 $ 52,081 80% Code Enforcement $35,000 $ 21,275 61% Vacant Building $250,000 $ 128,575 51% Total P&I Revenue $3,265,000 $ 2,220,672 68% 31-Dec-17 PERSONNEL AND TRAINING David S. Hugg III was appointed the City Planner (Director of Planning & Inspections & Community Development) by City Council on December 11, 2017 after serving in an inter- im capacity. PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For De- cember 2017, Planning Staff was involved with review of 57 Permits and 23 Certificates of Occupancy permits. This results in a 2017 calendar year to date total of 1125 Permits and Certificates of Occupancy. The 2016 calendar year total was 1091 Permits and COs com- pared to 979 for 2015. Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  The Planning Office continues to be involved in the following studies and projects: Re- storing Central Dover Community Plan implementation, the Dover/Kent County MPO Regional Bicycle Plan Update project, and Downton Dover Parking Study.  Planning Staff continues work on reviewing Dover’s Downtown Development District program management seeking to better understand the administrative activities and to fo- cus on updates to program outreach materials.  The Planning Office is concluding the Study of “Non-conforming Uses” which identified non-compliant uses in specific residential zones. Two Rounds of Notifications to non- conforming property owners occurred in 2016 and early 2017 with a number of the identi- fied properties taking action to resolve the non-conformity issues. The last Rezoning ap- plication was approved in late September. Staff worked on the close-out of the project files and a Final Update Report that will be presented to City Council . Construction Activity  Construction activities continue at several multi-family residential projects including the Tall Pines project at 1655 and 1665 Kenton Road (S-14-18), Leander Lakes Apartments (S -12-18), Phase 2 of the Blue Hen Apartment Complex (S-15-12), the reconstruction of Liberty Court Apartments (S-16-22) and the renovations of Whatcoat Village Apartments (S-16-05). Permits for the last two buildings (Buildings 9 and 10) in Leander Lakes and three building in the Blue Hen Apartment complexes were issued in December.  There is residential construction activity in Clearview Meadows PND, Nottingham Mead- ows, Seskinore, and Village of Cannon Mill. Construction activity has also restarted on select lots with the Patriot Village (SB-02-02F).  Certificates of Occupancy were issued to eight (8) one family detached dwellings, three (3) duplex units, and four (4) townhouse dwellings. Temporary Certificates of Occupancy were issued for three (3) apartment building at Liberty Court and for two (2) apartment buildings in the renovation project at Whatcoat Apartments. DECEMBER (2017) FY18 TOTAL FOR FY18 New Home Permits Issued 17 77 Value of Commercial Projects $292,500.00 $15,674,329.00 Downtown Incentives (Fees $1,769.00 $5,264.50 Waived)

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on December 18, 2017. The next Planning Commission meeting is scheduled for January 16, 2018.  S-16-24 Advantech at 151 Garrison Oak Drive, Garrison Oak Technical Park Lot #13 – Revised Plan & Architecture – Planning Commission granted approval to an up- date on Revisions to the Site Plan and Building Architecture associated with the Site Development Plan application for Advantech previously approved by the Planning Commission on November 21, 2016 with Final Plan approval granted June 16, 2017. The size and configuration of the building has been reduced in size to 14,700 SF from a 15,989 S.F. office building and light manufacturing facility. Associated revisions are also proposed for the outdoor loading and parking areas and other site improvements. The Performance Standards Review Application was previously approved indicating the project as conforming to the applicable performance standards as outlined in Zon- ing Ordinance, Article 5 §8 Performance Standards.  US-17-02 Chesapeake Utilities Dover Campus Unified Comprehensive Sign Plan – Planning Commission granted approval of a Unified Comprehensive Sign Plan for the campus of Chesapeake Utilities and Eastern Shore Natural Gas consisting of a se- ries of freestanding signs, wall signs, and canopy signs to identify the various aspects of the campus to include all of the DAC Comments. Board of Adjustment The Board of Adjustment met on December 20, 2017. The next regular scheduled meeting of the Board of Adjustment is scheduled for January 17, 2018. The following application was considered: Applicant #V-17-16 —Property at 545 North DuPont Highway (Panera Bread Restau- rant) Item of clarification: The Board moved to deny the request for administrative alter- ation to the Board of Adjustment decision for case #V-17-16 as was stated in the state- ment of facts regarding that decision dated November 15, 2017. No further action is to be taken regarding an additional sign or drive-thru sign or nothing to exceed the one Panera Bread sign of 35.67 SF as initially proposed and approved as a variance in No- vember. Historic District Commission The Historic District Commission met on December 21, 2017. The next Historic District Commission meeting is scheduled for January 18, 2018. The following application was considered:  HI-17-04 Governors Café Kitchen Addition at 144 Kings Highway SW – The Commission took action to grant the Architectural Review Certification associated with the construction of a one-story addition to the kitchen for the Governors Cafe.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY17 Projects Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover. One (1) family is currently under contract to purchase a home the first week of January 2018, and two (2) families have purchased affordable housing. Dover Interfaith Mission for Housing CDBG funds will be used to provide operation costs for the shelter. This project is under- way. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance services for homeless households within the City. One family has been provided rental assistance for affordable housing and one (1) motel voucher has been issued for emergency housing for one family. Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to elim- inate housing conditions that threaten the health and safety of low income homeowners. Three (3) families have received emergency home repairs, and bids have been advertised for one (1) single family home to be fully renovated. Habitat for Humanity CDBG funds will be used to complete exterior renovations to existing owner-occupied homes in the Restoring Central Dover Revitalization area. This project is underway. NSP Program The City provided $59,000 in NSP grant funds to Diamond State Community Land Trust to assist in acquiring a vacant or foreclosed property in the City of Dover. This property has been fully renovated and will be sold to a low to moderate income family. This prop- erty is a townhouse located in the Village of Westover.

Code Enforcement Activity—DECEMBER Case Type # cases current # cases % staff initiated % staff initiated month YTD (July current month YTD to Decem- ber) No valid Rental Permit 0 7 0% 75% No valid Building Permit 3 37 100% 76% Tall grass and weeds 0 190 0% 75% Unregistered vehicle 8 52 50% 76% Abandoned vehicle 1 14 0% 68% Annual Housing Inspection 10 133 90% 84% Property Maintenance – 8 151 25% 55% Exterior Electric Termination 3 51 100% 95% Dover Code of Ordinances 18 150 67% 63% Zoning 2 15 100% 78% Total Cases Opened 53 800 Total # of Inspections For 277 Month 113 Davis Circle - Dangerous Building

Dangerous Buildings, Vacant Buildings & Demolitions  954 Lincoln Street—The property was condemned and taken forward to City Council as a dangerous building on November 7, 2016. Council ordered the owner to demolish the structure by December 7, 2016. The asbestos survey and abatement have been completed. The mortgage company has requested time to make renovations. No repairs have been made as of December. The demolition specifications have been prepared and are due in January 2018.  1175 Horsepond Road—The property was condemned on November 14, 2016 due to the dilapidated condition of the home. Notice was sent to the owner to repair or demolish the structure by February 23, 2017, or City Staff would take the property forward to City Council as a dangerous building. Property was presented to City Council on March 6, 2017; Council declared the property dangerous and ordered the owner to demolish by April 7, 2017. The owner is working to have the building demolished.  803 Westview Terrace—The in-ground swimming pool has been condemned. Notice has been sent to all lien holders regarding the code violations to the in-ground swimming pool. Staff took this property to City Council on August 7, 2017 as a dangerous building and Council ordered the Owner to demolish the pool by September 7, 2017, or City Staff would have the pool demolished. Notice has been sent to the lien holders to remove all items related to the pool removed and demolition specifications are being worked on.  2292 White Oak Road—The dwelling was condemned as unfit for human occupancy and notice was sent to the owner to repair or demolish the structure. City Staff took this prop- erty to City Council on August 7, 2017 as a dangerous building and Council ordered the Owner to demolish the house by September 7, 2017, or City Staff would have the struc- ture demolished. Notice has been sent to the lien holders to remove all items from the property that they wish too keep. The demolition specifications are due in January.  526 Fulton Street—The dwelling is condemned and a lien search has been requested.. A formal City Council date has been set for January 2, 2018, for Staff to gain approval to have the structure demolished.  113 Davis Circle— The dwelling is condemned and a lien search has been requested. A formal City Council date has been set for January 2, 2018, for Staff to gain approval to have the structure demolished.  Vacant Buildings—During the month of December, fourteen (14) additional buildings were registered as vacant, and $29,850.00 in vacant building registration fees were col- lected.

Building Inspections & Licensing Summary July 2017– July 2016— Current December 2017 December 2016 December 2016 PERMITTING AND LICENSING Permits Issued DEC (2017) DEC (2016) FY 18 FYTD 18 FY17 FYTD 17 Administrative Permit 4 20 0 39 Building Addition/Renovation Permits 25 184 30 195 Building Permits 33 172 18 181 Demolition Permits 3 20 3 18 Fence Permits 3 64 6 44 Fire Prevention Permits 10 76 9 66 Mechanical Permits 41 327 26 256 Plumbing Permits 33 364 33 206 Sign Permits 10 85 11 92 Swimming Pool Permits 0 2 0 5 Subtotal 1152 966 Business Licenses 38 2053 25 2088 Merchant Licenses 6 367 4 354 Contractor Licenses 20 1114 19 929 Subtotal 3470 3268 Lodging House Licenses 0 0 0 14 Public Occupancy 3 48 2 57 Rental Dwelling 17 83 28 129 Subtotal 131 170 Manufactured Homes 2 362 5 377 BUILDING INSPECTIONS Inspections DEC (2017) DEC (2016) FY 18 FYTD 18 FY17 FYTD 17 Building (Inspections/CBI/Site Meetings) 768 2966 424 2377 Plumbing/Mechanical 711 3652 417 2576 Certificate of Occupancy 23 146 22 104

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated a total of two (2) incidents during the month of December to include a major fire loss at 613 Clara St valued at $256,000. Staff attended training in regards to evidence collection and laboratory testing of fire debris. We are continuing mercantile inspections and monthly daycares. We will be starting inspec- tions of public office buildings next. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 31 97 107 Deficiencies From the Above Inspections 18 469 416 Fire Code Violations/Deficiencies/Complaints 6 181 209 C/O & Fire Equipment Acceptance Tests 18 73 86 Meetings & Walk Through 17 113 119 Fire Plan Review & DAC 11 98 76 Month Year to Date Previous Year to Date Accidental 1 totaling $5,000 17 totaling $173,500 $324,500 Undetermined 0 4 totaling $2,515,000 $25,501 Incendiary 1 totaling $256,000 18 totaling $284,002 $120,000 Arrest Made with DPD 0 0 - Investigation Time 16 hours 100 hours - Injuries 0 0 - Deaths 0 0 - Please feel free to contact our office at any time with any questions or concerns. Thank you!

DECEMBER 2017 PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS DECEMBER 2017 FINANCE DEPARTMENT ACTIVITY LEVELS FY17 YTD FY18 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 3,592 3,330 Total Amount of All Deposits $ 72,549,613 $ 71,945,576 Other Activity Number of Pay Periods 13 13 Number of Payroll Checks & Direct Deposits Issued 5,227 5,066 Number of Pension Checks Issued 1,516 1,529 Total Pension Benefits Paid - Defined Benefit Plan $ 2,610,359 $ 2,725,445 ACCOUNTS PAYABLE Number of Check Vouchers 3,006 3,102 Number of EFT Vouchers 1,293 1,253 Vouchers Dollar Amount Disbursed $ 34,422,562 $ 36,652,703 FY17 YTD Wages FY18 YTD Wages $64,665 $127,388 $100,414 $386,640 $410,763 $68,379 $454,059 $541,341 $242,974 $280,943 $717,648 $706,269 $791,020 $685,252 $8,507,014 $8,329,608 Regular Regular All over time All over time Vacation Vacation Sick Sick Terminal Leave - Retiree Vacation/Sick Payout Terminal Leave - Retiree Vacation/Sick Payout Personal Personal Comp Other Comp Time Other

City of Dover General Fund Summary Fiscal Year to Date (December 2017) Revenues Budget Actual % Property & Transfer Taxes $ 14,234,900 $ 13,833,124 97% Program Revenues 10,834,900 5,696,464 53% Utility Transfers 10,900,000 5,460,000 50% Grants 605,000 284,620 47% Interfund Services 5,376,200 2,527,059 47% All Other* 980,000 320,034 33% $ 42,931,000 $ 28,121,301 66% *Includes: Franchise Fees, Miscellaneous Revenues, Garrison Farm Rent, Verizon Grant and Other Reserves Expenditures Budget Actual % Program Expenditures $ 26,724,500 $ 11,962,024 45% Interfund Services 9,553,300 4,197,946 44% Debt Service 443,100 228,183 51% Post Retirement Benefits 2,063,000 1,032,000 50% Pension Fund Contributions 1,224,900 664,989 54% Capital Project Transfers 1,368,700 684,175 50% All Other* 1,483,500 606,230 41% $ 42,861,000 $ 19,375,547 45% *Includes: DDP Contribution, Misc. Grant Exp., Bank and CC Fees, Street Lights Expense, Transfer to Capital Asset Reserve, Inventory write-offs, & Uncollectibles: Trash and Other, Other Employment Exp. General Fund Revenues $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Property & Program Utility Transfers Grants Interfund All Other* Transfer Taxes Revenues Services Budget Actual General Fund Expenditures $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Budget Actual

City of Dover Water/Wastewater Fund Summary Fiscal Year to Date (December 2017) Revenues Budget Actual % Customer Sales $ 14,535,200 $ 7,320,578 50% Impact Fees 440,000 986,173 224% Rents 391,400 168,589 43% Miscellaneous 72,400 36,891 51% $ 15,439,000 $ 8,512,231 55% Expenditures Budget Actual % Program Expenses $ 3,896,800 $ 1,713,462 44% Kent County Treatment Fee 3,926,500 1,968,073 50% Interfund Services 1,716,100 812,018 47% Debt Service 1,137,400 563,996 50% Post Retirement Benefits 249,700 121,110 49% Capital Project Transfers 3,200,000 1,600,000 50% General Fund Transfer 900,000 456,000 51% All Other* 91,900 13,557 15% $ 15,118,400 $ 7,248,216 48% *Includes: Bank & CC Fees, Bond Issuance Cost, Other Employment Expenses Water/Wastewater Revenues $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Customer Sales Impact Fees Rents Miscellaneous Budget Actual Water/Wastewater Expenses $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Kent County Interfund Debt Service Post Capital Project General Fund All Other* Expenses Treatment Fee Services Retirement Transfers Transfer Benefits Budget Actual

City of Dover Electric Fund Summary Fiscal Year to Date (December 2017) Revenues Budget Actual % Customer Sales $ 80,892,200 $ 42,999,453 53% Distribution of Earnings (6,176,700) (3,318,456) 54% All Other* 982,000 437,505 45% $ 75,697,500 $ 40,118,502 53% *Includes: Weyandt Hall Rents, Miscellaneous Revenue, Interest Earnings Expenditures Budget Actual % Power Supply & Generation $ 49,075,100 $ 22,912,798 47% Electric Operating Division Exp. 6,660,200 2,822,219 42% Interfund Services 3,660,100 1,715,041 47% Debt Service 1,605,500 807,726 50% Post Retirement Benefits 1,820,300 909,000 50% Pension Unfunded Liability 1,000,000 504,000 50% Capital Project Transfers 5,000,000 1,250,000 25% General Fund Transfer 10,000,000 5,004,000 50% Rate Stabilization Reserve 5,200,000 - 0% All Other* 2,162,400 1,164,839 54% $ 86,183,600 $ 37,089,623 43% *Includes: Bank & CC Fees, Utility Tax, Interest on Deposit, Legal Exp., Green Energy, A/R Write-offs, Contractual Services, Other Employment Expenses Megawatt Hours Sold & Purchased Budget Actual Sales to Customers MWh (excl. Street Light MWh) 713,501 388,628 Sales per MWh $102.98 $100.43 Purchased/Generated MWh 763,129- 402,073- All In MWh Supply & Generation $64.31 $56.99 Electric Fund - Revenues Millions $(20) $(10) $- $10 $20 $30 $40 $50 $60 $70 $80 $90 Budget Actual Customer Sales Distribution of Earnings All Other* Electric Fund - Expenditures $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Power Supply & Interfund Services Post Retirement Capital Project Rate Stabilization Generation Benefits Transfers Reserve Budget Actual

City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (December 2017) Budget Actual % General Fund Divisions % of Budget City Clerk $ 436,700 $ 203,265 47% Council 155,100 54,215 35% Mayor Tax Assessor 238,500 116,109 49% Human Resources Fire 774,900 365,832 47% Customer Services Grounds 1,142,000 473,030 41% Vehicle Maintenance Library 1,708,300 845,654 50% Procurement & Inventory Recreation 764,200 352,701 46% Life Safety 499,600 177,838 36% Engineering Code Enforcement 449,700 194,590 43% Facilities Management Planning 563,400 255,961 45% Pub. Services Administration Public Inspections 721,000 271,321 38% Finance Police 16,483,900 7,609,777 46% Information Technology Police Extra Duty 560,000 198,117 35% City Manager Streets 1,119,400 425,220 38% Sanitation 2,563,900 1,031,260 40% Sanitation City Manager 751,500 350,015 47% Streets Information Technology 777,400 453,600 58% Police Extra Duty Finance 1,038,900 482,364 46% Police Pub. Services Administration 718,300 332,839 46% Public Inspections Facilities Management 629,700 293,585 47% Engineering 277,700 117,644 42% Planning Procurement & Inventory 605,100 275,433 46% Code Enforcement Vehicle Maintenance 838,200 380,918 45% Life Safety Customer Services 1,169,500 464,073 40% Recreation Human Resources 436,600 212,455 49% Library Mayor 119,300 38,832 33% Grounds $ 35,542,800 $ 15,976,648 Fire Tax Assessor Council City Clerk 0% 10% 20% 30% 40% 50% 60% 70%

City of Dover Utilities Summary Fiscal Year to Date (December 2017) Water/Wastewater Divison Expenses Budget Actual % Engineering & Inspection $ 517,800 $ 194,216 38% Water Department 635,700 241,770 38% Water Treatment Plant 1,780,500 852,594 48% Wastewater Department 962,800 424,882 44% $ 3,896,800 $ 1,713,462 Electric Division Expenses Budget Actual % Transmission/Distribution $ 3,599,600 $ 1,606,347 45% Electrical Engineering 1,226,400 493,675 40% Administration 797,000 242,553 30% Meter Reading 392,500 181,936 46% Systems Operations 644,700 297,708 46% $ 6,660,200 $ 2,822,219 Water/Wastewater Division % of Budget Wastewater Department Water Treatment Plant Water Department Engineering & Inspection 0% 10% 20% 30% 40% 50% 60% Electric Division % of Budget Systems Operations Meter Reading Administration Electrical Engineering Transmission/Distribution 0% 10% 20% 30% 40% 50%

City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (December 2017) Capital Outlay - All Divisions General Fund Budget Actual % 2,500,000 City Clerk $ - $ 156,188 0% Fire 145,700 145,614 100% 2,000,000 Grounds Maintenance 62,500 - 0% Recreation 271,000 17,420 6% 1,500,000 Police 379,900 275,698 73% Sanitation - 39,994 0% 1,000,000 Streets 1,070,000 381,832 36% Information Technology 36,600 53,879 147% 500,000 Facilities Management 25,100 - 0% - Transfer to Parkland Reserve - 25,723 0% General Fund Capital Projects $ 1,990,800 $ 1,096,347 55% Water/Wastewater Fund Water $ 1,608,400 $ 40,617 3% Wastewater 1,543,000 546,189 35% Budget Actual Water/Wastewater Capital Projects $ 3,151,400 $ 586,806 19% Electric Fund Capital Outlay - By Fund Electric Generation $ 2,328,000 $ 283,141 12% $8,000,000 Transmission/Distribution 1,725,500 524,311 30% $7,000,000 Electrical Engineering 1,315,000 266,471 20% $6,000,000 Metering - 35,986 0% $5,000,000 Electric Administration 8,500 - 0% $4,000,000 ERP System 1,500,000 761,845 51% Electric Capital Projects $ 6,877,000 $ 1,871,754 27% $3,000,000 Total Capital Projects $ 12,019,200 $ 3,554,907 30% $2,000,000 $1,000,000 $- Budget Actual General Fund Capital Projects Water/Wastewater Capital Projects Electric Capital Projects

December 2017 Procurement & Inventory Report Measure FY 2018 FY 2017 DIFFERENCE Issue Effectiveness – How often the FY 2018 (To date) FY 2017 (Total) warehouse has what the departments [2,192/(2,192+89)]*100 [4,581/(4,581+119)]*100 - 1.37% need when it’s needed. 96.10% 97.47 % [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the material stocked is the material being December 2017 December 2016 +0.21 Turnovers per year used. (2016-2017 Goal 1 per year) 0.91 Turnovers per year 0.70 Turnovers per year WITHOUT TRANSFORMERS REQUESTING COMMODITY BID NUMBER TERM STATUS as of January 5, 2018 DEPARTMENT Ambulance Services for the City City Manager'sForwarded to Kay Sass on 18-0010CM Three Years of Dover Office 12/19/2017 Forwarded to Human Diversity and Inclusion 18-0012HR One time Human Resources Resources on 11/30/2017. Water Treatment Plant Process Bids forwarded to Public 18-0014PW One time Public Works Improvements Works on 12/26/2017 Only one RFP received. Professional Support for HVAC 18-0015PW One time Public Works Forwarded to Public Repair Design Weyandt Hall Works on 12/13/2017. Bids forwarded to Electric Joint PVC Bid 9-2017CS Annual Procurement on 12/13/2017 Electric Utility Management & RFP opening scheduled for City Manager's Benchmarking Assessment for 18-0016CM One time January 24, 2018 @ 2:00 Office the City of Dover Electric Utility pm RFP opening scheduled for Parks & Parks & Recreation Landscape 18-0017PR One time January 17, 2018 @ 2:00 Recreation Architect pm FUEL USE FY 2017 TO DATE FY 2018 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 66,788.9 gallons 65,061.2 gallons Electric: $ 443,490.39 311 Line Items Diesel: 41,387.6 gallons 37,696.0 gallons Water: $ 19,612.80 51 Line Items Dollars Spent: $170,530.28 $179,278.24 General: $ 36,479.36 146 Line Items Total: $ 499,582.55 508 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2017 TO DATE FY 2018 TO DATE FY 2017 TO DATE FY 2018 TO DATE Electric: $ 590,675.28 $780,327.88 Electric: $614,630.23 $726,648.63 Water: $ 111,870.55 $ 77,292.26 Water: $120,921.20 $ 67,180.60 General: $ 45,710.34 $ 61,038.06 General: $ 61,143.59 $ 66,477.15 Total: $ 748,256.17 $918,658.20 *Total: $796,761.22 $860,359.64 Warehouse Stock Money Spent for Postage/Postal Services FY 2017 FY 2018 FY 2017 TO DATE FY 2018 TO DATE Total Dollar Value: $ 2,328,989.13 $ 2,259,465.83 $69,878.03 $66,643.69 Total Line Items: 1,317 1,312  Total of Issues from Stock by Fund includes Issues from Sale from Stock (SS) and Electric Returns (ER).

MONTHLY REPORT DECEMBER 2017

Date Range: From 12/01/2017 to 12/31/2017 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 12/01/2017 30046 2017-001128 13:46 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.1 12/01/2017 30046 2017-001129 16:17 GREENHILL AVE Motor vehicle accident with injuries 0.8 12/01/2017 30046 2017-001130 19:16 39 CHESTNUT GROVE RD Fire, other 0.6 12/02/2017 30046 2017-001131 12:23 120 N STATE ST Smoke detector activation due to malfunction 0.1 12/02/2017 30046 2017-001132 14:37 413 COURT ST A Excessive heat, scorch burns with no ignition 0.4 12/02/2017 30046 2017-001133 17:58 550 OTIS DR Smoke detector activation due to malfunction 0.3 12/03/2017 30046 2017-001134 19:35 1211 N DUPONT HWY D Local alarm system, malicious false alarm 0.3 12/04/2017 30046 2017-001135 07:01 800 BAY RD Removal of victim(s) from stalled elevator 0.5 12/04/2017 30046 2017-001136 14:22 195 MITSCHER DR. Outside rubbish fire, other 0.3 12/04/2017 30046 2017-001137 15:55 925 W NORTH ST Public service 0.1 12/04/2017 30046 2017-001138 16:49 TOWNSEND BLVD Brush or brush-and-grass mixture fire 0.3 12/05/2017 30046 2017-001139 00:06 137 SPRUANCE RD Electrical wiring/equipment problem, other 0.4 12/05/2017 30046 2017-001140 10:09 652 N DUPONT HWY Medical assist, assist EMS crew 0.4 12/05/2017 30046 2017-001141 12:04 120 N STATE ST Detector activation, no fire - unintentional 0.0 12/05/2017 30046 2017-001142 12:09 169 PRESIDENT DR Lock-in (if lock out , use 511 ) 0.3 12/05/2017 30046 2017-001143 14:55 109 E CAMDEN WYOMING AVE Dispatched & canceled en route 0.1 12/05/2017 30046 2017-001144 17:20 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.5 12/05/2017 30046 2017-001145 20:11 201 WINTERBERRY DR Cooking fire, confined to container 0.4 12/06/2017 30046 2017-001146 01:43 430 KINGS HWY NE 1 Public service 0.3 12/06/2017 30046 2017-001147 06:33 S DUPONT HWY Motor vehicle accident with injuries 0.3 12/06/2017 30046 2017-001148 14:47 1200 N DUPONT HWY Detector activation, no fire - unintentional 0.2 12/06/2017 30046 2017-001149 20:33 128 MEADOW RIDGE PKWY Smoke detector activation, no fire - unintentional 0.7 12/07/2017 30046 2017-001150 06:34 832 TOWNSEND BLVD CO detector activation due to malfunction 0.6 12/07/2017 30046 2017-001151 09:26 509 PEAR ST Smoke or odor removal 0.3 12/07/2017 30046 2017-001152 16:38 852 S LITTLE CREEK RD Local alarm system, malicious false alarm 0.4 12/07/2017 30046 2017-001153 22:08 1440 N DUPONT HWY Vicinity alarm (incident in other location) 0.5 12/08/2017 30046 2017-001154 00:18 23 N GOVERNORS AVE Smoke detector activation due to malfunction 0.1 12/08/2017 30046 2017-001155 07:07 717 W DIVISION ST Good intent call, other 0.2 12/08/2017 30046 2017-001156 08:47 714 BICENTENNIAL BLVD Cooking fire, confined to container 0.2 12/08/2017 30046 2017-001157 13:06 992 WHATCOAT DR Alarm system activation, no fire - unintentional 0.3 12/08/2017 30046 2017-001158 16:25 120 N STATE ST Alarm system sounded due to malfunction 0.1 12/08/2017 30046 2017-001159 16:55 852 S LITTLE CREEK RD Smoke detector activation due to malfunction 0.5 12/08/2017 30046 2017-001160 17:50 150 CECIL ST Smoke detector activation due to malfunction 0.1 12/08/2017 30046 2017-001161 21:20 1300 S FARMVIEW DR L Water or steam leak 0.6 12/09/2017 30046 2017-001162 22:47 686 S DUPONT HWY Outside rubbish, trash or waste fire 0.7 12/10/2017 30046 2017-001163 22:16 366 ALDER RD Hazardous condition, other 0.5 12/10/2017 30046 2017-001164 22:55 110 HAMAN DR Smoke detector activation due to malfunction 0.4 12/11/2017 30046 2017-001165 18:06 850 SUNSET TERR Cooking fire, confined to container 0.3 12/12/2017 30046 2017-001166 21:26 212 BAY TREE RD Smoke or odor removal 0.4 12/12/2017 30046 2017-001167 22:47 1200 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.1 12/13/2017 30046 2017-001168 00:29 1506 N LITTLE CREEK RD 5 Smoke detector activation due to malfunction 0.4 12/13/2017 30046 2017-001169 17:17 130 HAMAN DR Arcing, shorted electrical equipment 0.3 12/13/2017 30046 2017-001170 21:53 500 ISABELLE ISLE Public service 0.4 12/14/2017 30046 2017-001171 08:04 307 N BRADFORD ST Cooking fire, confined to container 0.4 12/14/2017 30046 2017-001172 13:34 33 SUNNYFIELD LANE Fire in mobile home used as fixed residence 1.0 12/15/2017 30046 2017-001173 10:17 768 WALKER RD Smoke detector activation, no fire - unintentional 0.4 12/15/2017 30046 2017-001174 22:04 500 PERSIMMON TREE LA 4 Smoke detector activation, no fire - unintentional 0.5 12/16/2017 30046 2017-001175 00:21 295 S DUPONT HWY Vicinity alarm (incident in other location) 0.4 12/16/2017 30046 2017-001176 09:12 1300 S FARMVIEW DR L Gas leak (natural gas or LPG) 1.1 12/16/2017 30046 2017-001177 13:22 835 BAY RD False alarm or false call, other 0.3 12/16/2017 30046 2017-001178 15:18 260 BEISER BLVD Smoke detector activation, no fire - unintentional 0.4 12/16/2017 30046 2017-001179 17:05 1207 WHITEOAK RD Medical assist, assist EMS crew 0.3 12/16/2017 30046 2017-001180 22:22 3282 N DUPONT HWY 2 Electrical wiring/equipment problem, other 1.6 12/16/2017 30046 2017-001181 23:00 134 PRESIDENT DR Cooking fire, confined to container 0.5 12/17/2017 30046 2017-001182 14:29 6 HERITAGE DR Water or steam leak 0.3 12/17/2017 30046 2017-001183 21:35 443 ARNOLD CT Building fire 2.0 12/17/2017 30046 2017-001184 21:51 237 SIMON CIRCLE Good intent call, other 0.4 12/19/2017 30046 2017-001185 01:56 874 PAUL ST Arcing, shorted electrical equipment 0.6 12/19/2017 30046 2017-001186 10:07 121 PARK DR Detector activation, no fire - unintentional 0.9 Date: 01/03/2018 Page: 1 Time:09:00

Date FDID Incident# Alarm ### Address Suite Type Lgth 12/19/2017 30046 2017-001187 13:05 991 FORREST AVE No incident found on arrival at dispatch address 0.3 12/19/2017 30046 2017-001188 15:15 36 COURTSIDE DR A Electrical wiring/equipment problem, other 0.8 12/19/2017 30046 2017-001189 17:58 21 N STATE ST Person in distress, other 0.3 12/19/2017 30046 2017-001190 19:11 410 FULTON ST Gas leak (natural gas or LPG) 0.7 12/19/2017 30046 2017-001191 21:08 351 MIMOSA AVE Good intent call, other 0.4 12/20/2017 30046 2017-001192 09:57 NORTH ST Good intent call, other 0.1 12/20/2017 30046 2017-001193 10:06 548 WYOMING AVE Passenger vehicle fire 0.3 12/20/2017 30046 2017-001194 10:59 32 W LOOCKERMAN ST Smoke detector activation, no fire - unintentional 0.2 12/20/2017 30046 2017-001195 15:59 181 W SHELDRAKE CIR Water problem, other 0.9 12/20/2017 30046 2017-001196 17:16 426 S NEW ST Good intent call, other 0.2 12/20/2017 30046 2017-001197 19:48 426 S NEW ST Hazardous condition, other 0.3 12/20/2017 30046 2017-001198 20:15 717 W DIVISION ST Gas leak (natural gas or LPG) 0.2 12/20/2017 30046 2017-001199 21:01 761 E LOOCKERMAN ST Smoke detector activation due to malfunction 0.4 12/21/2017 30046 2017-001200 09:00 1118 PERSIMMON TREE LN Rescue, EMS incident, other 0.4 12/21/2017 30046 2017-001201 17:57 31 N EDGEHILL AVE Carbon monoxide incident 0.9 12/21/2017 30046 2017-001202 18:18 453 COUNTRY DR Smoke detector activation, no fire - unintentional 0.3 12/22/2017 30046 2017-001203 18:10 518 BAY RD Unintentional transmission of alarm, other 0.3 12/22/2017 30046 2017-001204 22:02 140 HAMAN DR Malicious, mischievous false call, other 0.7 12/23/2017 30046 2017-001205 11:45 PRESIDENT DR Motor vehicle accident with injuries 0.8 12/23/2017 30046 2017-001206 13:35 WHITEOAK RD OVERPASS & SR1 Good intent call, other 0.1 12/23/2017 30046 2017-001207 17:51 51 WEBBS LN AA Cooking fire, confined to container 0.4 12/24/2017 30046 2017-001208 19:40 W DENNEYS RD Vicinity alarm (incident in other location) 0.4 12/24/2017 30046 2017-001209 23:11 361 RED TAIL DR Search for lost person, other 1.1 12/25/2017 30046 2017-001210 04:39 121 PARK DR Smoke detector activation due to malfunction 0.5 12/25/2017 30046 2017-001211 12:13 36 COURTSIDE DR A Heat from short circuit (wiring), defective/worn 0.8 12/25/2017 30046 2017-001212 14:22 422 WORCHESTER DR Detector activation, no fire - unintentional 0.2 12/26/2017 30046 2017-001213 04:10 PEAR ST Camper or recreational vehicle (RV) fire 2.2 12/26/2017 30046 2017-001214 10:02 1061 N DUPONT HWY Alarm system activation, no fire - unintentional 0.3 12/26/2017 30046 2017-001215 22:06 420 W DIVISION ST Smoke detector activation due to malfunction 0.3 12/26/2017 30046 2017-001216 23:19 E DIVISION ST Passenger vehicle fire 0.6 12/27/2017 30046 2017-001217 18:17 105 KATRINA WAY Alarm system sounded due to malfunction 0.6 12/27/2017 30046 2017-001218 21:21 420 W DIVISION ST Rescue, EMS incident, other 0.2 12/28/2017 30046 2017-001219 01:49 1001 FORREST AVE Good intent call, other 1.0 12/28/2017 30046 2017-001220 21:18 5610 Forrest ave. Extrication of victim(s) from vehicle 0.7 12/29/2017 30046 2017-001221 12:00 1300 S FARMVIEW DR I Smoke detector activation, no fire - unintentional 0.3 12/29/2017 30046 2017-001222 13:27 55 LOOCKERMAN PLAZA Smoke detector activation due to malfunction 0.5 12/29/2017 30046 2017-001223 15:54 227 TRAFALGAR DR Building fire 0.7 12/29/2017 30046 2017-001224 20:40 400 N DUPONT HWY I Unintentional transmission of alarm, other 0.7 12/30/2017 30046 2017-001225 00:11 430 COUNTRY DR Gas leak (natural gas or LPG) 0.5 12/30/2017 30046 2017-001226 21:38 1300 S FARMVIEW DR A False alarm or false call, other 0.6 12/31/2017 30046 2017-001227 13:14 74 PAR HAVEN DR H Smoke detector activation, no fire - unintentional 0.5 12/31/2017 30046 2017-001228 13:28 46 S BRADFORD ST Alarm system activation, no fire - unintentional 0.1 12/31/2017 30046 2017-001229 20:15 311 MAIN ST Cover assignment, standby, moveup 1.9 Total Number of Incidents: 102 Total Length of Incidents: 49.1 Hours

FY 17-18 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 101,300.00 $ 41,077.80 $ 60,222.20 Building Maintenance Supplies $ 1,500.00 $ 7.59 $ 1,492.41 Contract Services-Admin Assist $ 38,500.00 $ 19,017.44 $ 19,482.56 Contractual Services $ 9,000.00 $ 9,000.00 Electricity $ 45,000.00 $ 18,771.46 $ 26,228.54 Gasoline $ 15,000.00 $ 2,707.99 $ 12,292.01 Heating Expenses- Gas $ 12,000.00 $ 2,719.93 $ 9,280.07 Medical Supplies $ 1,000.00 $ 426.31 $ 573.69 Office Supplies $ 1,500.00 $ 159.20 $ 1,340.80 Other Equipment Repairs $ 1,500.00 $ 2,360.88 $ (860.88) Program Expenses $ 45,000.00 $ 34,761.01 $ 10,238.99 Radio Repairs $ 2,000.00 $ 95.00 $ 1,905.00 Safety & Security $ 1,500.00 $ 1,500.00 Small Tools $ 3,500.00 $ 1,898.25 $ 1,601.75 Telephone $ 9,000.00 $ 2,609.75 $ 6,390.25 Training & Travel $ 10,000.00 $ 1,169.00 $ 8,831.00 Uniforms & Firefighting Gear $ 30,000.00 $ 2,747.26 $ 27,252.74 Water/ Sewer $ 2,500.00 $ 820.57 $ 1,679.43 Balance as of: December 31, 2017

2:36 PM Robbins Hose Company # 1, Inc. 12/31/17 Accrual Basis Profit & Loss December 2017 Dec 17 Ordinary Income/Expense Expense Apparatus Repairs & Maintenance 2,184.85 Contract Employee 2,928.08 Electricity 2,766.26 Heating Expenses- Gas 1,801.43 Program Expenses 5,431.13 Radio Repairs 95.00 Small Tools 148.75 Telephone 300.40 Training & Travel Expenses 169.00 Uniforms 1,409.76 Water/Sewer 88.97 Total Expense 17,323.63 Net Ordinary Income -17,323.63 Net Income -17,323.63 Page 1 of 1

DEPARTMENT OF POLICE Marvin C. Mailey 400 South Queen Street Chief of Police Dover, Delaware 19904 302-736-7111 Fax: 302-672-1842 February 12, 2018 Honorable Robin Christiansen, Mayor Member of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of December 2017: COMPLAINTS Total complaints received through December 31, 2017, numbered 42,822 this is a decrease of 870 complaints over the same period last year. 50,000 43,692 42,822 39,391 40,000 35,678 35,449 30,000 20,000 10,000 0 2013 2014 2015 2016 2017 CRIMINAL INVESTIGATIONS 8 6 6 6 4 4 2 2 2 2 1 0 0 0 0 0 0 0 0 0 Burglary Robbery Rape Homicide Sudden Death Cases Reported in December Cases Cleared In December Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units also recovered 8.93 grams of miscellaneous other drugs during the month of December. 60.00 51.40 40.00 20.00 0 0 0 4.54 0.00 Marijuana Cocaine Ectasy (Doses) Oxycodone Heroin (Doses) GRAMS/DOSES FIREARM SEIZURES 2 1 1 0 0 0 0 0 0 0 0 0 0 0 0 CI DVOC/STREET CRIMES PATROL SEU HANDGUN RIFLE SHOTGUN COMMUNITY POLICING COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 8 ALCOHOL VIOLATIONS/DUI’S 0 ASSIST OTHER 26 WARRANTS ON FILE 1 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 0 CADETS CONTACTS CRIMINAL ARRESTS 0 PARKING 39 DRUG RELATED ARRESTS 0 DCO’S 98 LOUD MUSIC 0 OPEN CONTAINER 22 MISCELLANEOUS VIOLATIONS 4 LOUD NOISE 0 PARKING VIOLATIONS 19 LEWDNESS 0 PEDDLER 0 OTHER 39 MEETINGS 91 BUSINESS CONTACTS 164 CRIME PREVENTION CHECK 0 LIBRARY CHECKS 25 TRAFFIC ARRESTS 0 COMPLAINTS ASSIGNED 25 WARNINGS 0 SPECIAL EVENT 5 FUGITIVE 0 TOTAL CONTACTS 417 DCO 0 PROSTITUTION 0 TOTAL CONTACTS 149 2|Page

STREET CRIMES STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 3 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 13 DRUG RELATED ARRESTS 6 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 0 CURFEW CHECKS 15 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 7 WARNINGS 64 FUGITIVES 5 DCO'S 1 PROSTITUTION 0 TOTAL CONTACTS 114 TRAFFIC ARRESTS The department issued 11,390 traffic citations through this reporting period; this is a decrease of 5,143 citations over the number issued during the same period last year. 18,000 16,954 17,012 16,533 16,000 13,483 14,000 11,390 12,000 10,000 8,000 6,000 4,000 2,000 0 2013 2014 2015 2016 2017 3|Page

TRAFFIC CRASHES Through December 31, 2017, the Dover Police investigated 1,829 traffic crashes, a decrease of 95 crashes investigated during the same period last year. 2,050 1,989 2,000 1,950 1,929 1,924 1,889 1,900 1,850 1,829 1,800 1,750 1,700 2013 2014 2015 2016 2017 911 Center During the month of December, the Dover Police Department handled a total of 7,404 calls averaging 239 calls per day. Dispatchers handled 2,077 on the 911 wireless lines, 397 on the 911 landlines, and 232 on the Voice over Internet Protocol lines, the remaining 4,698 were administrative calls. 28% 64% 5% 3% 911 Wireless 911 Landline VoIP Administrative CITY ORDINANCE SUMMONS Through December 31, 2017, we issued 6,078 city ordinance summons, a decrease of 880 summonses for the same period last year. Note Of those summonses issued in December, 8 DCO’s were issued for handicapped parking violations and 4 for fire lane parking violations, 164 for false alarms (88 for 1-2 alarms, 42 for 3-5 alarms, 19 for 6-9 alarms, 8 for 10-15 alarms, and 7 for 16 or more alarms) and 8 for noise violations 2 for vehicle violations and 6 for residence violations). 10,000 7,564 7,667 8,000 6,958 6,309 6,078 5,549 6,000 4,762 3,669 3,567 3,268 4,000 2,000 0 2013 2014 2015 2016 2017 ISSUED 7,564 7,667 6,309 6,958 6,078 PAID 4,762 5,549 3,669 3,567 3,268 4|Page

SEX OFFENDER STATISTICS/DECEMBER MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 8 744 27 2 TIER 3 9 1,137 29 2 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 200 187 189 180 160 140 120 100 82 77 80 60 40 20 0 NOVEMBER DECEMBER TIER 2 187 189 TIER 3 82 77 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Marvin C. Mailey Chief of Police 5|Page

City of Dover Capital Investment Plan Project Tracking Report Quarterly Report as of December 31, 2017 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010. Can also be amended with City Manager approval per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once individual projects are identified and estimated they are created using an allocation of the overall budgeted amount. * Status and Comments provided by City Manager. Community Water & Total Current Year Budget Funding Sources General Transportation Wastewater Electric CIP Budget Balance $ 907,300 $ - $ 980,500 $ 2,076,400 $ 3,964,200 General Billings for Reimbursement of Expense - - - 370,000 370,000 State Grants 33,000 - - - 33,000 State Community Transportation Funds - 500,000 - - 500,000 Transfer from General Fund 1,368,700 - - - 1,368,700 Transfer from Operating Funds - - 3,173,000 5,000,000 8,173,000 Transfer from Parkland Reserve 205,000 - - - 205,000 Transfer from Capital Asset Reserve 418,300 - - - 418,300 Interest Income 8,300 - 93,200 109,800 211,300 Total Funding Sources (Unaudited) $ 2,940,600 $ 500,000 $ 4,246,700 $ 7,556,200 $ 15,243,500

City of Dover General Fund - Major CIP Projects Quarterly Report as of December 31, 2017 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Original Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget of Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Completion Status Comments 1 FY 2015 & Prior PR1402 M Schutte Park Land Improvements $ 100,000 $ 190,000 $ 57,255 $ 132,745 30.1% $ 190,000 $ 190,000 $ 2,259 $ 187,741 70.0% In Process Master plan complete VCP application signed, work 2 ST1504 Old PW2 Site Improvements 535,000 678,300 602,835 75,465 88.9% - 77,900 2,434 75,466 50.0% In Process underway 3 ST1304 Garrison Farm Street Improvement - - - - 0.0% - - 1,265 (1,265) 100.0% Complete Prior year exp not accrued <$5K 4 Totals - FY 2015 $ 635,000 $ 868,300 $ 660,090 $ 208,210 76.0% $ 190,000 $ 267,900 $ 5,958 $ 261,942 5 6 FY 2017 Concrete work ongoing, await warmer 7 ST1701 FY17 Street and Alley Program $ 900,000 $ 878,800 $ 437,668 $ 441,132 49.8% $ - $ 759,600 $ 318,513 $ 441,087 90.0% In Process weather to complete asphalt 8 --- Video Broadcasting Equipment 164,100 164,100 164,929 (829) 100.5% - - 156,188 (156,188) 100.0% Complete Budget C/F FY2017 Work is substantially complete, should be closed out by the end of 9 ST1703 Silver Lake Dam Improvements 126,000 280,000 14,550 265,450 5.2% - 265,500 - 265,500 95.0% In Process January 10 Totals - FY 2017 $ 1,190,100 $ 1,322,900 $ 617,147 $ 705,753 46.7% $ - $ 1,025,100 $ 474,701 $ 550,399 11 12 FY 2018 13 --- Vehicles & Equipment $ 363,400 $ 405,400 $ 315,692 $ 89,708 77.9% $ 363,400 $ 405,400 $ 315,692 $ 89,708 In Process 14 FR1800 R Annual Contribution for Ladder 1 145,700 145,700 145,614 86 99.9% 145,700 145,700 145,614 86 100.0% Complete 15 IT1800 Back Up & Recovery Syst with Software 15,000 15,000 11,895 3,105 79.3% 15,000 15,000 11,895 3,105 100.0% Complete 16 IT1801 Network Infrastructure 21,600 21,600 41,983 (20,383) 194.4% 21,600 21,600 41,983 (20,383) 75.0% In Process Budget amendment per CAF 17 PR1800 Park and Playground Improvement Prog 66,000 66,000 - 66,000 0.0% 66,000 66,000 - 66,000 0.0% 18 PR1801 Small Park Improvements 15,000 15,800 15,161 639 96.0% 15,000 15,800 15,161 639 95.0% In Process Signage on order 19 PD1800 Police Station Roof Repair 53,100 53,100 - 53,100 0.0% 53,100 53,100 - 53,100 0.0% In Process 20 PD1801 R Police Station Impound Lot 51,000 51,000 - 51,000 0.0% 51,000 51,000 - 51,000 0.0% In Process Survey in process Bid documents to be revised based 21 ST1801 FY18 Street and Alley Program 950,000 754,000 - 754,000 0.0% 950,000 754,000 - 754,000 0.0% In Process on prevailing wage determination 22 ST1802 Misc Emergency Stormwater Repairs 70,000 112,000 59,620 52,380 53.2% 70,000 112,000 59,620 52,380 0.0% In Process Project open 23 ST1805 Dover Library Conveyance Syst Improv 50,000 8,000 - 8,000 0.0% 50,000 8,000 - 8,000 0.0% On Hold Project to be re-programmed 24 Totals - FY 2018 $ 1,800,800 $ 1,647,600 $ 589,965 $ 1,057,635 35.8% $ 1,800,800 $ 1,647,600 $ 589,965 $ 1,057,635 25 26 Grand Totals $ 3,625,900 $ 3,838,800 $ 1,867,202 $ 1,971,598 48.6% $ 1,990,800 $ 2,940,600 $ 1,070,624 $ 1,869,976 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan.

City of Dover Community Transportation - Major CIP Projects Quarterly Report as of December 31, 2017 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Original Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget of Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Completion Status Comments 1 FY 2014 & Prior 2 TE0601 Lincoln Park Center $ 900,000 $ 602,400 $ 523,277 $ 79,123 86.9% $ - $ 79,100 $ - $ 79,100 On-going 3 Totals - FY 2014 & Prior $ 900,000 $ 602,400 $ 523,277 $ 79,123 86.9% $ - $ 79,100 $ - $ 79,100 4 5 FY 2016 6 CT1627 FY16 Paving Projects - Boggs Drive $ 247,400 $ 247,400 $ 243,103 $ 4,297 98.3% $ - $ 44,600 $ 40,346 $ 4,254 100.0% Complete 7 Totals - FY 2016 $ 247,400 $ 247,400 $ 243,103 $ 4,297 98.3% $ - $ 44,600 $ 40,346 $ 4,254 8 9 FY 2017 Work is complete, awaiting retainage invoice at CT1703 10 Paving Project - Wyoming Avenue $ 200,000 $ 200,000 $ 168,016 $ 31,984 84.0% $ - $ 169,900 $ 137,910 $ 31,990 99.0% In Process the end of FY17 street project 11 CT1714 Paving Project - Paper Alley 15,000 15,000 4,933 10,067 32.9% - 15,000 4,933 10,067 99.0% In Process Awaiting final invoices to close out agreement CT1826 Mobile Speed Feedback Sign 8,500 8,900 - 8,900 0.0% 8,500 8,900 - 8,900 0.0% In Process Product ordered, awaiting delivery To be completed with FY18 street program, not CT1833 Paving-Hope St from Governors Ave to S State St 89,000 88,600 - 88,600 0.0% 89,000 88,600 - 88,600 0.0% In Process yet bid out Crawford Carroll striping, awaiting reschedule CT1833 Paving-Crawford Carroll Ave from Rustic Ave to Kw Blvd 11,000 11,000 - 11,000 0.0% 11,000 11,000 - 11,000 0.0% In Process from contractor 12 CTxxxx Unapplied CT Projects (placeholder) 500,000 191,400 - 191,400 0.0% 391,500 82,900 - 82,900 13 Totals - FY 2017 $ 823,500 $ 514,900 $ 172,949 $ 309,967 33.6% $ 500,000 $ 376,300 $ 142,843 $ 233,457 14 15 Grand Totals $ 1,970,900 $ 1,364,700 $ 939,329 $ 393,387 68.8% $ 500,000 $ 500,000 $ 183,189 $ 316,811 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan.

City of Dover Water/Wastewater Improvement & Extension Fund - Major CIP Projects Quarterly Report as of December 31, 2017 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Original Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget of Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Completion Status Comments 1 FY 2013 2 WW1303 Westover PS $ 768,800 $ 1,405,400 $ 933,983 $ 471,417 66.5% $ - $ 519,400 $ 47,952 $ 471,448 80.0% In Process Contractor working on electrical connections 3 Totals - FY 2013 $ 768,800 $ 1,405,400 $ 933,983 $ 471,417 66.5% $ - $ 519,400 $ 47,952 $ 471,448 0.0% 4 5 FY 2016 Project is substantially complete, awaiting punch list 6 WW1603 Rolling Acres PS Replacement $ 424,000 $ 478,500 $ 393,672 $ 84,828 82.3% $ - $ 465,200 $ 354,499 $ 110,701 95.0% In Process completion 7 Totals - FY 2016 $ 424,000 $ 478,500 $ 393,672 $ 84,828 82.3% $ - $ 465,200 $ 354,499 $ 110,701 8 9 FY 2017 Staff has directed consultant to complete design after 10 WD1705 R Future Well Installation $ 100,000 $ 100,000 $ 31,930 $ 68,070 31.9% $ - $ 71,600 $ 3,500 $ 68,100 50.0% In Process an output volume was decided 11 WW1704 Delaware Tech PS Replacement 52,000 52,000 39,100 12,900 75.2% - 33,000 20,093 12,907 99.0% In Process Bid documents are 99%, awaiting agency approval 12 WW1705 Silver Lake PS Replacement 52,000 52,000 48,396 3,604 93.1% - 20,200 16,587 3,613 99.0% In Process Bid documents are 99%, awaiting agency approval 13 WW1706 Walker Woods PS Replacement 52,000 52,000 48,703 3,297 93.7% - 17,400 14,093 3,307 99.0% In Process Bid documents are 99%, awaiting agency approval 14 Totals - FY 2017 $ 256,000 $ 256,000 $ 168,129 $ 87,871 65.7% $ - $ 142,200 $ 54,274 $ 87,926 15 16 FY 2018 17 --- R Vehicles & Equipment $ 156,300 $ 156,300 $ 21,256 $ 135,044 13.6% $ 156,300 $ 177,700 $ 21,256 $ 156,444 18 --- Economic Development Program 100,000 100,000 - 100,000 0.0% 100,000 100,000 - 100,000 0.0% WD1800/ 19 WW1800 R Meter Replacement Project 432,200 405,200 - 405,200 0.0% 432,200 405,200 - 405,200 0.0% On Hold 20 WD1801 R Wellhead Redevelopment 55,000 55,000 11,827 43,173 21.5% 55,000 55,000 11,827 43,173 70.0% In Process Well #7 and #8A rehabilitated 21 WQ1801 Water Quality Improvement - Bradford 425,000 331,000 - 331,000 0.0% 425,000 331,000 - 331,000 0.0% In Process Project to begin January 8, 2018 22 WQ1802 Water Quality Improvement - William 621,000 621,000 - 621,000 0.0% 621,000 621,000 - 621,000 0.0% In Process Project to begin in late spring 23 WQ1803 R Misc Emergency Water Repairs 85,000 85,000 14,662 70,338 17.2% 85,000 85,000 14,662 70,338 10.0% In Process Project open WQ1804 N State St Water Main Replacement - 94,000 - 94,000 0.0% - 94,000 - 94,000 24 WW1802 R Misc Emergency Sewer Repairs 100,000 72,800 55,149 17,651 75.8% 100,000 72,800 55,149 17,651 31.0% In Process Project open 25 WW1803 Lincoln St Gravity Sewer Repair - 27,200 27,186 14 99.9% - 27,200 27,186 14 100.0% Complete 26 WW1805 SCADA Equip Technology Upgrade 35,000 35,000 - 35,000 0.0% 35,000 35,000 - 35,000 0.0% In Process Under staff review 27 WW1806 Puncheon Run PS Improvements 320,000 320,000 - 320,000 0.0% 70,000 70,000 - 70,000 0.0% In Process Received authorization to bid after January 1, 2018 28 II1800 R Inflow/Infiltration Removal 1,071,900 1,046,000 - 1,046,000 0.0% 1,071,900 1,046,000 - 1,046,000 0.0% On Hold 29 Totals - FY 2017 $ 3,401,400 $ 3,348,500 $ 130,081 $ 3,218,419 3.9% $ 3,151,400 $ 3,119,900 $ 130,081 $ 2,989,819 30 31 Grand Totals $ 4,594,200 $ 5,232,400 $ 1,545,563 $ 3,686,837 29.5% $ 3,151,400 $ 4,246,700 $ 586,806 $ 3,659,894 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is budgeted to start over each fiscal year. No carry forward. SL = State Loan Project - construction phase is financed I = Impact Fee (partially) financed project T = Transfer from blanket WQ or I&I original budget

City of Dover Electric Improvement & Extension Fund - Major CIP Projects Quarterly Report as of December 31, 2017 TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project % Current Revised Fiscal % Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget of Code Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Balance Completion Status Comments 1 FY 2015 2 EE1513 M Town Point/White Oak Distribution Feeders $ 1,650,000 $ 2,566,000 $ 981,952 $ 1,584,048 38.3% $ 350,000 $ 566,000 $ 206,038 $ 359,962 70.0% In Process 3rd planned phase 3 Totals - FY 2015 $ 1,650,000 $ 2,566,000 $ 981,952 $ 1,584,048 38.3% $ 350,000 $ 566,000 $ 206,038 $ 359,962 4 5 FY 2016 6 EE1617 Oak Grove Trailer Park - Dist Upgrade $ 78,500 $ 78,500 $ 55,621 $ 22,879 70.9% $ - $ 31,700 $ 8,745 $ 22,955 100.0% Complete 7 EE1627 Dover East Estates - Dist Upgrade 130,000 130,000 119,505 10,495 91.9% - 12,800 2,312 10,488 100.0% Complete 8 EE1631 North Street OH to UG 170,000 170,000 164,489 5,511 96.8% - 5,500 - 5,500 90.0% In Process 9 Totals - FY 2016 $ 378,500 $ 378,500 $ 339,615 $ 38,885 89.7% $ - $ 50,000 $ 11,058 $ 38,942 10 11 FY 2017 12 EE1709 Substation Relay Upgrade $ 350,000 $ 125,000 $ 4,882 $ 120,118 3.9% $ - $ 120,100 $ - $ 120,100 5.0% In Process Waiting to upgrade Mayfair substation Work awarded to HPI, LLC. Awaiting City approval 13 EG1701 VanSant Unit 11 Major Overhaul 2,098,000 2,098,000 138,728 1,959,272 6.6% 1,548,000 1,942,200 132,888 1,809,312 5.0% In Process to proceed 14 EG1703 McKee Run Building Equip Replacement 59,000 26,000 25,928 72 99.7% - 700 622 78 100.0% Complete Installation of hydrogen panel dependent on outage 15 EG1704 Unit #3 Hydrogen Analyzer 96,000 96,000 78,460 17,540 81.7% - 96,000 78,460 17,540 20.0% In Process schedule for Unit #3 16 EG1711 R Preservation of Structures 131,000 14,400 14,393 7 100.0% - 7,000 6,978 22 100.0% Complete 17 EG1712 Remote Start Capability at VanSant 10,800 50,800 43,790 7,010 86.2% - 18,900 11,897 7,003 100.0% Complete 18 Totals - FY 2017 $ 2,744,800 $ 2,410,200 $ 306,180 $ 2,104,020 12.7% $ 1,548,000 $ 2,184,900 $ 230,845 $ 1,954,055 19 20 FY 2018 21 --- R Vehicles & Equipment $ 335,500 $ 335,500 $ 35,986 $ 299,514 10.7% $ 335,500 $ 335,500 $ 35,986 $ 299,514 In Process 22 --- Economic Development Program 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% 23 EE1813 R New Developments 850,000 850,000 409,294 440,706 48.2% 850,000 850,000 261,221 588,779 31.0% In Process 54 55 EE1802 Garrison Oak/Sun Park Substation 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% On Hold 56 EE1803 Beechwood Avenue Underground Upgrade 83,000 - - - 0.0% 83,000 - - - 0.0% Cancelled Funds to be used for EE1513 per City Manager 57 EE1804 Advanced Metering Infrastructure (AMI) 150,000 150,000 - 150,000 0.0% 150,000 150,000 - 150,000 0.0% In Process RFP being reviewed 58 EE1805 Manor Drive Upgrades 51,000 51,000 18,183 32,817 35.7% 51,000 51,000 18,183 32,817 60.0% Scheduled 59 EE1806 Hirsch Industries Upgrades 59,000 59,000 17,303 41,697 29.3% 59,000 59,000 17,303 41,697 100.0% Complete 60 EE1807 McKee Run Plant Alternate Power 100,000 100,000 3,929 96,071 3.9% 100,000 100,000 3,929 96,071 20.0% In Process Complete in March 2018 61 EE1808 North Street Substation Sewer Repair 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% In Process Rescheduled to Feb 2018 62 EE1809 Fiber Mapping 69,000 69,000 - 69,000 0.0% 69,000 69,000 - 69,000 0.0% In Process Work to start Feb 12th and should last 2-3 weeks 63 EE1810 R Fault Indicators 10,000 10,000 9,960 40 99.6% 10,000 10,000 9,960 40 100.0% Complete 64 EE1811 Meter Test Bench Replacement 40,000 40,000 28,150 11,850 70.4% 40,000 40,000 28,150 11,850 90.0% In Process Researching additional cable purchase 65 EE1812 ABB Switchgear Replacement 450,000 450,000 - 450,000 0.0% 450,000 450,000 234,940 215,060 100.0% In Process 2 switchgears left to replace 66 EE1814 R Transmission Line Maintenance Program 50,000 50,000 - 50,000 0.0% 50,000 50,000 - 50,000 0.0% In Process 67 EE1815 R Lighting Project 100,000 100,000 - 100,000 0.0% 100,000 100,000 - 100,000 0.0% In Process Pilot program underway 68 EE1816 R Distribution Cap & Control 35,000 35,000 - 35,000 0.0% 35,000 35,000 - 35,000 25.0% In Process 69 EE1817 R Ampacity Standardization 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 25,000 0.0% On Hold 70 EE1818 Piping/Wire - Heat Pumps 8,500 8,500 - 8,500 0.0% 8,500 8,500 - 8,500 0.0% 71 EE1820 Ann Avenue Underground Upgrade 133,000 - - - 0.0% 133,000 - - - 0.0% Cancelled Funds to be used for EE1513 per City Manager Equipment on site. Begin installation as manpower 72 EG1800 R McKee Run Building Equip Replacement 20,000 19,300 - 19,300 0.0% 20,000 19,300 - 19,300 0.0% In Process allows. Inverters at Van Sant for CEMS compliance. VS 73 EG1801 R Plant Syst Safety & Compl Improvements 70,000 70,000 2,428 67,572 3.5% 70,000 70,000 2,428 67,572 10.0% In Process access and remote breaker racking device. Work to continue at McKee Run as weather and 74 EG1802 R Preservation of Structures 55,000 48,000 9,131 38,869 19.0% 55,000 48,000 9,131 38,869 10.0% In Process manpower allows. 75 EG1803 VanSant Fire Suppression Syst Upgrade 235,000 235,000 - 235,000 0.0% 235,000 235,000 - 235,000 5.0% In Process Pre-bid meeting scheduled February 1st 76 EG1804 Unit #3 Fast Start Upgrade 200,000 200,000 - 200,000 0.0% 200,000 200,000 - 200,000 10.0% In Process Have selected vendor and awaiting documents. 77 EG1805 R McKee Run Unit 3 Boiler Systems 100,000 100,000 5,918 94,082 5.9% 100,000 100,000 5,918 94,082 15.0% In Process Installatin dependent on approved outage schedule 78 EG1806 R McKee Run Auxiliary System Components 100,000 100,000 34,819 65,181 34.8% 100,000 100,000 34,819 65,181 25.0% In Process Installation to be completed during Unit #3 outage 79 M Purchase of ERP System 2,606,000 2,606,000 820,097 1,785,903 31.5% 1,500,000 1,500,000 761,845 738,155 5.0% In Process Fundamental reviews. Current & future state analysis 81 Totals - FY 2017 $ 6,085,000 $ 5,861,300 $ 1,395,199 $ 4,466,101 23.8% $ 4,979,000 $ 4,755,300 $ 1,423,814 $ 3,331,486 82 83 Grand Totals $ 10,858,300 $ 11,216,000 $ 3,022,946 $ 8,193,054 27.0% $ 6,877,000 $ 7,556,200 $ 1,871,754 $ 5,684,446 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. B = Bonded Project R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. S = State fully or partially reimbursed project

Memorandum Office of the City Manager PO Box 475 Dover, DE 19903 Phone: (302) 736-7005 FAX: (302) 736-7002 E-mail: khudson@dover.de.us To: City Council From: Kirby A. Hudson, M.P.I.A. Assistant City Manager Date: January 29, 2018 Subject: Passport Operations Report Quarterly Report (12 Weeks) Passport Services October 23, 2017 – January 12, 2018 # Days Library Costs (Staff Week # Week of Reporting Customers Passports Open Received Hourly + FICA) Net Earnings 1 Oct 23-Oct 29, 2017 16 14 6 $ 448.35 $ (575.00) $ (126.65) 2 Oct 30-Nov 5, 2017 26 18 6 $ 673.40 $ (575.00) $ 98.40 3 Nov 6-Nov 12, 2017 29 20 6 $ 783.40 $ (575.00) $ 208.40 4 Nov 13-Nov 19, 2017 24 19 6 $ 713.40 $ (575.00) $ 138.40 5 Nov 20-Nov 26, 2017 29 26 5 $ 881.70 $ (480.00) $ 401.70 6 Nov 27-Dec 3, 2017 24 23 6 $ 713.35 $ (575.00) $ 138.35 7 Dec 4-Dec 10, 2017 25 17 6 $ 756.75 $ (575.00) $ 181.75 8 Dec 11-Dec 17, 2017 15 11 6 $ 450.05 $ (575.00) $ (124.95) 9 Dec 18-Dec 24, 2017 22 15 5 $ 650.05 $ (480.00) $ 170.05 10 Dec 25-Dec 31, 2017 26 20 5 $ 708.40 $ (480.00) $ 228.40 11 Jan 1-Jan 5 7 5 3 $ 248.35 $ (288.00) $ (39.65) 12 Jan 6-Jan 12 29 21 7 $ 924.70 $ (575.00) $ 349.70 Total for Quarter (12 weeks) 272 209 $ 7,951.90 $ (6,328.00) $ 1,623.90 Date Item Amount 12/6/2017 ASI Signage for Building $ 540.00 1/10/2018 Photo Paper $ 173.94 1/23/2018 USPS Stamps $ 11.40 Total Expenses for Quarter $ 725.34 Net Earnings Minus Expenses $ 898.56 Passport Services by Days of Week 80 60 40 20 0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday