CCW Minutes and Attachements 1-2

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on August 28, 2018 at 6:00 p.m., with Council President Slavin presiding (departed at 6:33 p.m. and returned at 6:34 p.m.). Members of Council present were Mr. Anderson (arrived at 6:22 p.m., departed at 8:15 p.m., and returned at 8:15 p.m.), Mr. Sudler (arrived at 6:05 p.m.), Mr. Neil, Mr. Lewis (arrived at 6:02 p.m.), Mr. Cole (departed at 6:42 p.m., returned at 6:43 p.m., and departed at 8:15 p.m.), Mr. Polce (departed at 6:33 p.m., returned at 6:35 p.m., departed at 7:23 p.m., and returned at 7:24 p.m.), and Mr. Lindell (departed at 6:33 p.m., returned at 6:35 p.m., departed at 7:45 p.m., and returned at 7:46 p.m.). Mr. Hare was absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Caldwell (Parks, Recreation, and Community Enhancement), Mrs. Doyle and Ms. Scarborough (Utility), and Mr. Garfinkel and Mr. Shelton (Safety Advisory and Transportation). Dr. Warfield (Parks, Recreation, and Community Enhancement) was absent. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Council President Slavin presiding in the absence of Chairman Sudler, who assumed the Chair upon his arrival at 6:05 p.m. AGENDA ADDITIONS/DELETIONS Mr. Neil moved for approval of the agenda, seconded by Mr. Lindell and unanimously carried. Community Development Block Grant (CDBG) Program Semi-Annual Report Mrs. Tracey Harvey, Planner/CDBG Administrator, reviewed the CDBG Semi-Annual Report, February - July 2018. Mr. Neil moved to recommend acceptance of the Community Development Block Grant (CDBG) Program Semi-Annual Report, seconded by Mr. Lewis and unanimously carried. Presentation - Dover Park Master Plan (Whitman, Requardt and Associates LLP) Mr. Mike Campbell, Landscape Architect, Whitman, Requardt and Associates LLP (WRA), reviewed the Draft Dover Park Master Plan, dated August 2018. He noted that, earlier in the year, WRA was selected through a competitive bid process to develop the plan for the City. Mr. Campbell reminded members that the development of the plan was paid for through a grant from the Delaware Department of Natural Resources and Environmental Control (DNREC) and matching funding from the City. Mr. Polce noted the importance of statistical sample size and the validity of statistical sizes and asked if Mr. Campbell could explain what the low participation on the survey could be attributed to. Responding, Mr. Campbell stated that he was not sure, explaining that WRA worked closely with the City. He advised that they did media blasts, used social media, and had website announcements. Mr. Campbell stated that the wikimap was made available and they tried to get as much public participation as possible. He noted that the participation that they received was very valuable, and

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 2 the working group consisted of local residents and it was a very valuable process. Mr. Campbell stated that he thought that the key to getting people to attend these types of events is to provide food. Mr. Polce asked Mr. Campbell his experience outside the City of Dover and what other municipalities are doing really well to incorporate things like pop-up parks or proactive kinds of wellness lifestyle regiments to increase attendance in parks. He noted that the City has a good framework and asked how this could be enhanced with things like splash pads and new fixtures, etc. Mr. Polce asked whether, based on his experience, Mr. Campbell thought the City should focus on its core mission first, before extending into implementing some of the master plan. Responding, Mr. Campbell stated that during this project they struggled with the idea of what comes first and whether the City should spend the money and make the improvements in the park just by adding splash pads and see what happens or base it on programming and really take a look at the overall network of the park system for the City of Dover. He explained that this was not part of the scope of their work; however, they tried to stress the programming aspect throughout the process and how it fits in with other amenities and whether activities are being held at other parks. Mr. Campbell stated that linking health initiatives with programming has been very successful in other municipalities, and while his focus is more on the design elements, he could provide additional information for members. Mr. Neil asked whether the recommendation was to repair the breaches in the fences and have visitors use the front and back entrances or whether they should make the breached locations into entrances. In response, Mr. Campbell advised that they heard that the fence served two (2) purposes: to keep people in the park and to keep people out of the park. He indicated that, in their opinion, this was not what you want with a park, explaining that you want as many users in the park as possible. Mr. Campbell stated that, through public involvement, they identified that making those locations formal entrances would invite users into the park and reduce the criminal element from thinking that they are sneaking into a park because there is a hole in the fence. He stated that formalizing those entrances, with communication with the adjacent residents, is proposed as part of the funding in this plan. Mr. Neil expressed appreciation that they had a number of alternate types of things, and a good evaluation of the current park. He asked why they chose to place the community garden over center field of the softball field. Responding, Mr. Campbell stated that Mr. Neil made a good point. He explained that for the concept development, they were looking at an overall Master Plan and basically looking at spaces and the exact location for the community garden would need to be determined during final design. Mr. Campbell noted that currently that is a space that is not utilized at all and they would like to activate and program that space, and a community garden was one opportunity to do so. Mr. Neil stated that one thing Mr. Campbell struck upon immediately were perceptions. He stated that the City deals with a lot of perceptions that are factually wrong, like the perception that the City doesn’t have any parking. Mr. Neil explained that the City does have parking; however, he indicated that having a parking garage may help the perception that the City doesn’t have parking. He noted that he thought that this was also true for policing and crime. Mr. Neil stated that he knew that there were certain areas where criminals can sneak in the park after dark and like to be active, and while the fact is that it is not a major problem, the City has the perception that it has to overcome. He

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 3 stated that he strongly supports the idea of having cameras and letting people know that the City is watching and going to do the best it can to keep people that are using that park safe. Mr. Lewis asked how much community outreach was done with regard to getting feedback on the proposed Master Plan. Responding, Mr. Campbell stated that the bulk of the five (5) months was spent reaching out to the community as much as possible. He advised that they held four (4) public events, one (1) that was held at the Library, where they had the most success and the most people that provided comments, and three (3) at Maranatha Church, which is adjacent to the park and a decent number of people showed up. Mr. Campbell stated that they also had the online wikimap. Mr. Lewis asked if it was a majority of people. In response, Mr. Campbell stated that the quantity of people that showed up was included in the Master Plan. Responding to Mr. Sudler, Mr. Campbell stated that he was not aware of the Mt. Zion Social Action Commission survey. Mr. Sudler urged Mr. Campbell to review the survey, noting that City Council had approved for it to be incorporated into the comprehensive plan as input from the community. He stated that it contained valuable information, explaining that more 300 participants provided input on the survey when he and others knocked door to door in Manchester Square, Towne Point, and other areas. In response to Mr. Sudler, Mr. Campbell stated that they did not do any field surveys for this particular process; however, they had done those types of surveys on other projects. He advised members that there was a fairly limited scope for the Master Plan for this park and they worked closely with the City to develop their best effort. Mr. Campbell stated that they did do a direct mailing. Mrs. Margery Cyr, Library Director, stated that a direct mailing was sent to individual homeowners. She advised that the 2014 Mt. Zion Social Action Commission survey for Dover Park, previously conducted by Mr. Sudler, was provided as part of this process. Mr. Sudler stated that he did not want the community to be overlooked and asked that they go back and review the Mt. Zion Social Action Commission survey because he did not see any of the concerns or input from the surrounding community provided from that survey represented in the Master Plan. Mr. Anderson asked how the City would deal with the security aspect of the park if they were to open more routes into the park. In response, Mr. Campbell stated that the proposed budget included the installation of three (3) cameras in the park, which would be linked to the Police Department’s monitoring system. He advised that they would not have a camera at each entrance; however, their thought was to formalize the entrances that are currently being utilized and coordinate with the surrounding residents in those particular neighborhoods who are asking for the entrances to be formalized. Mr. Campbell explained that, from a security standpoint, activating the park will be the primary aspect that reduces the amount of criminal activity that occurs there. He stated that since the park is not currently being used during the day, that is when criminal activities are happening. Mr. Anderson asked how the park would be activated. Responding, Mr. Campbell explained that he thought that programming was needed to activate the park. He stated that the City was currently

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 4 hosting traveling park events, which included Dover Park. Mr. Campbell advised that programming as well as cleaning up the park so people feel safe and will use it are the primary goals of the Master Plan. He noted that clearing vegetation, limbing up trees, and removing dead trees provides the perception that the park is maintained and is a safe place for people to go. Mr. Anderson suggested that, when it comes to programming, the Police Athletic League (PAL) and other nonprofits could utilize some of the facilities. In response, Mr. Campbell stated that he believed this was recommended in the implementation section of the Master Plan. He advised that, as part of this process, they did not formalize those communications, however, he noted that it is an important component that they found to be successful in other communities. Mr. Lindell expressed concern regarding security as well as maintenance. He noted that something needed to be done on the east side of Dover; however, he stated that he was concerned about investing in something that would deteriorate if the City did not have the staff to maintain it. Mr. Lindell asked if the City was currently understaffed in this area. Responding, Mrs. Donna Mitchell, City Manager, advised members that the City was currently understaffed, however, the current budget included three (3) new headcounts for the recreation maintenance staff. She stated that staff was currently focused on getting a building constructed at Schutte Park in which to house the grounds maintenance staff for the parks, explaining that there is no current location to house them. Mrs. Mitchell explained that the current grounds crew is trying to do as much of the maintenance as they can, but they have the whole City and there are staffing challenges with turnover in that division. She noted that one (1) person is currently injured and out of work and another just resigned earlier in the day. Mr. Lindell stated that he was not criticizing the grounds staff, and that he thinks they do an excellent job with the resources they have. Mr. Lindell noted that he experienced a similar situation when he served on the Capital School District Board of Education and they were constructing the new high school. He cautioned members that it is easy to get the funding to build something but it is much more difficult to maintain it. Mr. Lindell stated that he loved the plan, however, he thought that the maintenance investment also needed to be considered. In response, Mrs. Mitchell advised that the maintenance cost was included in the proposed budget for the Master Plan. Mr. Lewis moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 6:33 p.m. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Lewis and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 5 Annexation Request - 179 Mifflin Road, Owned by Steven E. Andrew Mr. David Hugg III, Director of Planning and Community Development, reviewed the Petition to Annex and Rezone Property located at 179 Mifflin Road, owned by Steven E. Andrew. He noted that this property is identified as a Category 1: High Priority Annexation Area in the City’s Comprehensive Plan, and annexation would continue the desire to eliminate enclaves and create complete neighborhoods and boundaries for the City. Mr. Hugg advised that this property was primarily being annexed for the continuation of City trash service. He stated that the annexation request had gone through the State’s annexation review process and had also been reviewed by the appropriate City departments. Staff recommended proceeding with annexation of the subject property. Responding to Mr. Neil, Mr. Hugg advised that the costs of any future connections of any utilities would fall to the homeowner, and the homeowner would be billed for the trash service that they receive from the City. Mr. Polce moved to recommend proceeding with annexation of the subject property, as recommended by staff, seconded by Mr. Lindell and unanimously carried. Evaluation of Bids - FY 2018 Street and Alley Program Mrs. Donna Mitchell, City Manager, advised members that the Department of Public Works had been busy, noting that, since June, the following projects had been approved: the DelTech Pump Station for $350,000; the North State Street water main at $163,000; the Silver Lake Pump Station for $422,000; the Walker Woods Pump Station at $525,000, and the water treatment plant improvements at $6M. She stated that members would also be considering the relining project for the wastewater project very soon. Mrs. Mitchell stated that she was happy that they were busy and hoped that members appreciated everything they were doing. Mrs. Donna Mitchell, City Manager, reviewed the background and analysis regarding the Evaluation of Bids for the FY 2018 Street and Alley Program. She advised that since she had not heard of Grassbusters Landscaping, Inc. before, she asked the staff to check their references, and all of their references were good. Mrs. Mitchell noted that the State had utilized this company before and did not have any problems with them. Staff recommended awarding a unit price contract, based upon Bid #18-0039PW, for the FY 2018 Street and Alley Program to Grassbusters Landscaping, Inc. based on the Prevailing Wage unit prices for each work item submitted. The estimated value of the contract is $1,032,968.00. Work will be performed in strict accordance to the Bid Specifications. Mr. Polce moved to recommend approval of staff’s recommendation, seconded by Mr. Neil and unanimously carried. Mr. Cole expressed his appreciation of Mrs. Sharon Duca, Public Works Director, and the entire Public Works Department staff for the tremendous amount of work that they had done, noting that they always respond quickly to his inquiries.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 6 Mr. Neil moved for adjournment of the Utility Committee meeting. The motion was seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 6:41 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Lewis presiding. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. 2018 Firefly Music Festival Debriefing Lieutenant Kevin Kober, Special Enforcement Unit Commander, Dover Police Department, reviewed the Executive Summary of the “2018 Dover Police Department Firefly Music Festival After Action Report.” Mr. Neil noted that he lives directly across from the Woodlands and he thought that the pedestrian traffic on Persimmon Tree was much better this year; however, he suggested that the number of people going back and forth on Persimmon Tree Lane could be eliminated by not allowing people to get back into Lot 18 via Persimmon Tree Lane. Mr. Neil stated that there were two (2) activities that caused problems for the individuals who live on Persimmon Tree Lane, the After Fly event and a party held at Persimmon Park Place, which are not part of the Firefly event. He noted that, although he did not think it was bad this year, he was not sure how many complaints the Police Department received. Responding to Lieutenant Kober, Mr. Neil explained that there is a lot of vehicle traffic on Persimmon Tree Lane and asked if it would be possible to cut down the traffic by limiting Lot 18 to be an exit only and allowing people to go north or west to get to the activities at Miles the Monster. In response, Lieutenant Kober indicated that Persimmon Tree Lane is already limited and the people who camp in Lot 18 have to have a way to get back into the lot, noting that sometimes people walk out of the front exit of Firefly and have to walk back to their campground. Lieutenant Kober advised that he did not think there was a way to reduce traffic anymore than it had already been reduced, explaining that the After Fly and Permission Park Place events Mr. Neil mentioned are along this roadway, parent drop-off is directly across from Lot 18, and there are also people who live on Persimmon Tree Lane who are provided passes to drive on the road during Firefly. Mr. Neil noted that it had been better the past two (2) years. Mr. Sudler asked what the contributing factors were to the fatality and if there was a plan to address those determinants in the near future. Responding, Lieutenant Kober stated that the results were pending toxicology from the medical examiner's office, so the Department was not commenting on that. In response to Mr. Lewis, Lieutenant Kober advised that the Department did not intend to do anything differently for Firefly next year. He stated that it was their seventh year and they had it

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 7 down pretty well; however, they are open to suggestions and ideas. Lieutenant Kober explained that their initial plan would remain relatively the same unless there is a change by the Delaware Department of Transportation (DelDOT) or the promoters, or some type of change to the event or campgrounds. He stated that the status quo had proven reliable for the number of people. Responding to Mr. Sudler, Lieutenant Kober confirmed that there had only been one (1) fatality in seven (7) years of the event. Mr. David Hugg III, Director of Planning and Community Development, reviewed his memo dated August 17, 2018 regarding “Debriefing/Post-Mortem Report on 2018 Firefly Music Festival.” Mr. Jason Osika, Fire Marshal, reviewed a presentation entitled “Firefly 2018, Fire Marshal’s Office After Action Report” (Attachment #1). Mr. Lewis commended the Dover Police Department and Fire Marshal’s Office for the work they do at the festival. Responding to Mr. Sudler, Mr. Osika explained that Red Frog is the organization that runs the Firefly Music Festival. He advised that a few years ago AEG became involved with Red Frog and now AEG is basically taking over the festival, so they will hear AEG in relation to the festival, in the future. In response to Mr. Sudler, Mr. Osika advised that any cooking has to be under flame retardant tents, so that the tent does not catch on fire if there is some type of flash fire. He explained that some vendors inside are part of AEG; however, some are outsiders renting space, and they do not understand the rules and are putting up additional tents in the back and cooking under them. Mr. Osika stated that staff dealt with this issue this year as best they could and they had a meeting last week and decided that for 2019, if it’s not flame retardant, it will have to go. Mr. Sudler asked if the participants also cook underneath their tents and, if so, how it is regulated. Responding, Mr. Osika advised that it is not a concern in the camping areas, explaining that within the festival they are dealing with commercial cooking with fryers and full grills. Mr. Osika stated that while some people bring full grills into the camping areas, it is mainly smaller camping-style grills. Mr. Neil noted that the City was fortunate to have former Police Chief and City Councilman James Hosfelt as the head of the speedway security force, explaining that it is a benefit because he knows what’s going on and understands what his colleagues and the Police Department have to do. Mr. Neil indicated that each year Firefly does a property map and suggested that they could include a route to the west side, to encourage people not to use Persimmon Tree Lane. He stated that he thought that this would help reduce the pedestrian traffic on Persimmon Tree Lane, since there are vehicles that travel back and forth. Mr. Hosfelt indicated that the speedway is very fortunate to have the relationship that they do with the City. He advised that there is a year-round planning process to make Firefly happen, noting that he met with the Fire Marshal’s Office last week, and has a monthly meeting with Lieutenant Kober,

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 8 DelDOT, and all of their partners. Mr. Hosfelt stated that the meetings start in earnest in September with AEG. He informed members that they could expect to see bigger and better things for the City and Kent County with AEG. Mr. Hosfelt stated that they are looking forward to a long and lasting relationship, noting that AEG made the comment that, of all of their 41 festivals worldwide, they consider Firefly to be in the top five of their portfolio. Evaluation of Proposals - Ambulance Services Contract Mr. Slavin read Chapter 30 - Standards of Ethical Conduct and Ethics Commission, Article II - Standards of Conduct, Section 30-20 - Established, Subsection (n) - Ex Parte Communication, of the Dover Code, as follows: (n) Ex parte communications. No official or employee shall encourage, make or accept any ex parte or other unilateral application or communication that excludes the interests of other parties in a matter under consideration when such application or communication is designed to influence official decision or conduct of the official or other officials, employees or agencies in order to obtain a more favored treatment or special consideration to advance the personal or private interests of himself or herself or others. The purpose of this provision is to guarantee that all interested parties to any matter shall have equal opportunity to express and represent their interests. Any written ex parte communication received by an official or employee in matters where all interested parties should have equal opportunity for a hearing shall be made part of the record by the recipient. Any oral ex parte communication received under such conditions should be written down in substance by the recipient and also made a part of the record. A communication concerning only the status of a pending matter is not regarded as an ex parte communication. Mr. Slavin reminded everyone that the Code is applicable to all City Council and Committee members. Mr. Slavin stated that he and Mr. Neil had provided the written communications that they had received regarding this matter (as on file in the Office of the City Clerk). He advised that he received two (2) phone calls, one (1) of which he did not return because he was aware of this provision. Mr. Slavin reminded everyone that the Council Committee of the Whole would make a recommendation to City Council, and Council would take final action during their Regular Meeting on September 10, 2018. He explained that evaluations of bids and proposals that are brought before the Committee and Council do not typically include presentations by the bidders or proposers because the bids and proposals have already been submitted. Mr. Slavin noted that several individuals had signed the speaker sign-in sheet, who he believed are representatives of the companies who submitted proposals, and advised that it would be unconventional and out of the City’s normal practice to all them to speak. He stated that the Committee’s options would be to ask

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 9 those individuals to withdraw their interest in speaking or to formally vote to suspend the rules and allow the individuals to speak, with the understanding that doing so may jeopardize the process. Mrs. Donna Mitchell, City Manager, provided a brief overview of each of the companies that submitted a proposal. She stated that GEM Ambulance was incorporated in 1997, expanded into Delaware in 2013 and, in January of 2018, SeniorCare EMS of New York City took over the management of GEM Ambulance. SeniorCare has extensive experience running 911 contracts with the Fire Department in New York, EMS system. Currently, GEM Ambulance has operations in Cheswold, which is a transport operation in Newark. Mrs. Mitchell advised that Mid Atlantic Care had been in business for 11 years, was licensed in Delaware, Maryland, Pennsylvania, and New Jersey, and primarily focused in Delaware. She stated that they did not provide sufficient information in their response to the RFP and, coupled with the cost of their service, the committee chose not to consider their proposal. Mrs. Mitchell informed members that PrimeCare was established in 1997 and was a local family owned company with offices in Milford and Dover. She stated that St. Francis Healthcare had been in business over 90 years and was a member of Trinity Health, the second largest faith-based healthcare ministry in the U.S., with over 97,000 employees in several hospitals, continuing care facilities, home care, and hospice locations nationwide. Mrs. Mitchell advised that St. Francis was established in 2008 when contracted by the City of Wilmington under the Wilmington Fire Department. Mrs. Mitchell reviewed a presentation entitled “911 EMS Transports, 2018 Ambulance RFP.” She advised members that after the original Request for Proposals (RFP) was submitted for solicitation, staff did more research and felt that it did not contain all of the requirements it should have, so the RFP was rewritten and expanded from one and a half pages to 17 pages to include more details. Mrs. Mitchell explained that the RFP was expanded to require a higher level of report and metrics, a financial audit, employee certifications and training information, hire and employment procedures, discrimination, diversity, EOC and sexual harassment policies, ambulance and equipment certifications, ambulance and equipment maintenance, and reporting requirements with state agencies for operations, vehicles, and patient care matters. Mrs. Mitchell advised that GEM Ambulance was asked to come in for further questioning and clarification because the review committee wanted to determine whether their pricing would change if they were asked to have a location in Dover. She stated that the committee also wanted to ensure that GEM Ambulance understood the market rates for Dover with that pricing. Mrs. Mitchell informed members that they answered the question satisfactorily, it did not change their pricing, and they were amenable to finding a location in central Dover. Mrs. Mitchell stated that the committee did not find the termination clause in the proposal submitted by GEM Ambulance, so they were emailed to determine whether they omitted that information or missed the question, which is permissible with an RFP. She informed members that GEM Ambulance responded that they would need 120 days if they terminated the contract. Mrs. Mitchell noted that they had included in their proposal that if they lost 20% of the transport volume, that might be subject to the termination clause. She stated that the RFP called for a 90-day termination clause and GEM Ambulance’s proposal was 30 days beyond that. Mrs. Mitchell advised that, after meeting with GEM Ambulance and discussing the current demographics of Dover, the committee did not see that as an issue and proceeded with GEM Ambulance through the process.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 10 Mrs. Mitchell advised that each proposal submitted had three (3) references and the committee received responses from two (2) of the references for each submission. She noted that several of the references were transport scheduled companies, not patient care companies; however, all three (3) references provided by GEM Ambulance were from senior care nursing home types of places. Mrs. Mitchell stated that the committee believed that all of the vendors, except PrimeCare would require a transition period in order to advertise positions, conducting interviews, check backgrounds and credentials, provide training on corporate policies and on-boarding, etc. She informed members that she thought that all of the companies felt that there was a highly qualified population of fire and EMS people in the Dover area, so they would have a good pool for employees. Mrs. Mitchell stated that the presentation noted that PrimeCare’s costs had exceeded budget the last two years; however, she clarified that she thought that this may have been because the budget was not sufficient. She explained that she did not think this was because of PrimeCare’s cost, which was based on the contract. Mrs. Mitchell stated that the cost for FY 17 was $236,994 and the cost for FY 18 was $244,296. Mrs. Mitchell noted that the Ambulance BLS Emergency charge for St. Francis EMS was $1,882, while the other proposals were in the $500 range. She explained that this concerned the committee because this drives up the healthcare cost for the City’s residents and employees that have the City’s health insurance in Dover. Mrs. Mitchell advised that the committee was looking at what this will cost the City, as well as what it will cost the City’s residents and whether they can afford to pay these kinds of rates if their insurance doesn’t cover it. Mrs. Mitchell informed members that all of the vendors that the committee finalized with, except Mid Atlantic, had comparable scores because they all met the minimum requirements of the RFP. She stated that the committee recommended GEM Ambulance. Mrs. Mitchell advised that the City would have to negotiate a successful contract for GEM Ambulance, as well as an extension of the contract for PrimeCare, if Council agrees with the committee’s recommendation. Mr. Lewis stated that he believed this is an important matter because it deals with the safety and medical treatment of the citizens of the City. He noted that when he reviewed the information, he was looking at response times, the number of EMT’s on duty, and the housing location for emergency vehicles. In response to Mr. Lewis, Mrs. Mitchell stated that she did not have information on the amount of calls for medical care in the City of Dover versus other municipalities. Mr. Sudler asked if there was a process in place to monitor or assess whether constituents are able to bear the financial burden. Responding, Mrs. Mitchell advised that the ambulance company takes care of it; however, the City gets involved and will work with the vendor if a call or complaint is received. She stated that all of the ambulance companies have hardship policies and procedures that would be used to address the hardship. In response to Mr. Neil, Mrs. Mitchell confirmed that the City followed its procedure for the RFP and put together a committee that she was confident could do the evaluation. She informed members

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 11 that one of the deciding factors for GEM Ambulance was that they received the highest marks from one of the senior care facility references, who talked about how their billing and collection capabilities and how they manage to help the people in need. Responding to Mr. Anderson, Mrs. Mitchell stated that GEM Ambulance currently does transports for the City; however, BLS calls are transferred to PrimeCare because they have a current contract with the City for BLS. She explained her understanding that the transport coverage is for people who need transport to a doctor’s office from a senior care facility or similar situations but is not for medical emergencies. Mr. Anderson asked why PrimeCare’s cost was so much higher than the other proposals, noting that they have had the contract for years and should have the infrastructure in place. In response, Mrs. Mitchell stated that she could not answer that question but suggested that the proposals were based on the cost of operations. Responding to Mr. Shelton, Mrs. Mitchell explained that PrimeCare was currently the only company fully staffed to begin because they have the current contract with the City. She advised that St. Francis stated that they would need to hire 25 people and GEM Ambulance stated that they would need a transition period of 90 days to get staff in and everything up and running. Mr. Shelton asked if Mrs. Mitchell knew where St. Francis would be hiring their people from and what the market looked like for those people. In response, Mrs. Mitchell stated that she could not answer that questions, however, it was her understanding that the Dover market has people experienced in this field that could take those jobs. Responding to Mr. Shelton, Mrs. Mitchell confirmed that there could be an opportunity for more people in our area to get jobs. Responding to Mr. Sudler, Mrs. Mitchell stated that the second choice would have been PrimeCare. She stated that one of the determining factors for GEM Ambulance was that their proposal was very well organized, well written, and included all of their standard operating procedures (SOP’s). Mrs. Mitchell advised that the other factor was budgetary. Mr. Lindell asked if any of the four (4) organizations submitted data regarding some of the suggestions that were made in the report that was provided a couple years ago that the committee used to evaluate them, for example, a summary of mutual aide requests and reliability. Responding, Mrs. Mitchell explained that mutual aide and reliability were included in the RFP and was reviewed by the committee. In regard to reliability, she informed members that the committee had Kent County 911 double check some of the data. She explained that what they found is that the data does not take multiple responses or hospital delays into consideration. Mr. Colin Faulkner, RFP review committee member and Director of Kent County Emergency Services, explained that when you deliver a patient to a hospital you cannot leave them until you transfer care or you will risk a patient abandonment issue, which is a challenge for ambulances because they cannot leave and the paramedics cannot leave either. He stated that previously they would divert nonpriority patients to hospitals other than Bayhealth; however, Bayhealth recently decided that they will not do diverts anymore, so the delays have increased. Mr. Faulkner advised members that the entire system in Delaware is built around mutual aide.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 12 Mr. Anderson asked if this would be an argument for two (2) ambulances 24/7, as opposed to one (1) ambulance 16/7 and one (1) 24/7. Responding, Mr. Faulkner stated that the RFP did not ask for that. He advised that Kent County runs two (2) paramedics 24/7 and, because of staffing issues and other constraints, currently has a power unit up for 12 hours, from 7:00 to 7:00, when it should really be up from 7:00 to 11:00 or 12:00, because those are their peak response times. Mr. Faulkner stated that he would have to have a good look at the data to support Mr. Anderson’s conclusion. He explained that most ambulances in municipal governments are more busy during the daytime hours and the volume drops off in the middle of the night when most people go to sleep. Mr. Faulkner stated that Kent County is setup similarly to PrimeCare, except PrimeCare extends their hours to 11:00 for their second unit. Mr. Garfinkel noted that in 2017 there were over 1,700 calls handled by other departments, which is approximately 18% of the total. He stated that one in five calls were dropped by the City’s contractor and asked what the City pays for mutual aide. Responding, Mr. Faulkner stated that the City had indicated to him that they pay a stipend to the Cheswold and Camden fire companies for mutual aide. Mrs. Mitchell stated that the City pays approximately $13,000 to $14,000. She advised that the information Mr. Garfinkel was quoting sounded like the correspondence referred to by Mr. Slavin and that she would like time to review those numbers. Mr. Polce, noting that Bayhealth is not currently in a diversion pattern, asked if any of the proposals indicated a functionality or willingness to expand to telehealth in order to alleviate some of the burden. In response, Mr. Faulkner stated that this was not part of the RFP that the City sent out. He advised that for those who are knowledgeable and have their sight on the horizon, that is a reality but it is not something that can happen overnight. Mr. Faulkner stated that he did not expect to see telehealth within the next few years. Mayor Christiansen indicated that he is always worried about the training levels of the people that are going to be performing EMS in the City. He asked if the RFP required two (2) EMT’s per ambulance. Responding, Mr. Faulkner stated that the RFP followed State law which requires one (1) EMT and one (1) driver or rescue tech, explaining that the driver does not have to be a full EMT. He advised that State law states that you have to have one (1) nationally registered EMT on an ambulance and that is how the RFP was put out and how the committee evaluated them. Mayor Christiansen stated that this was not the level of service he would like to see, explaining that he would feel more comfortable if there were two (2) EMT’s on board and the maximum number of ambulances available on site. He stated that he runs with the Fire Department and indicated that sometimes they have to wait until they can get another ambulance. Mayor Christiansen stated that he hoped that the City might look at the qualifications of the people who are manning the ambulances. Mr. Slavin stated that he needed to resolve whether or not the three (3) individuals who signed up to speak were going to waive their opportunity to speak, or if members were going to vote to suspend the rules. In response, a member of the audience indicated that he wished to speak. Mr. Sudler moved to suspend the rules to provide an opportunity for comments from the three (3) individuals who signed up to speak. The motion was seconded by Mr. Anderson.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 13 Mr. Anderson asked if the three (3) individuals were representatives from different companies. Responding, Mr. Slavin stated that two (2) representatives were from St. Francis Healthcare, and the third individual, Dave Scott, did not list an affiliation. In response to Mr. Slavin, Mr. Scott indicated that he did not wish to speak. The motion to suspend the rules to provide an opportunity for comments from the three (3) individuals who signed up to speak failed by a roll call vote of five (5) yes (Anderson, Sudler, Lewis, Garfinkel, and Shelton), five (5) no (Neil, Cole, Polce, Lindell, and Slavin), and one (1) absent (Hare). Mrs. Mitchell stated that she respected what Mayor Christiansen said, however, she noted that everyone knew that staff was working on the ambulance contract and no one indicated that they wanted a greater level of service. She stated that staff mirrored the setup for the EMT’s off the last contract. Mr. Sudler stated that he agreed with Mayor Christiansen in regard to the level of service and would like to hear more in regard to what the City can or cannot do to address that. Mr. Sudler moved to defer this matter until the next Council Committee of the Whole/Safety Advisory and Transportation Committee meeting, seconded by Mr. Garfinkel. Mr. Slavin asked how long the proposals are valid. He also asked if the same result could be achieved by moving the matter forward to Council with no recommendation. Responding to Mr. Slavin, Mrs. Mitchell stated that the proposals are valid for 90 days. Mr. Slavin asked Mr. Sudler for clarification regarding the additional information he would like and how to obtain it since this was a bid process and the bids had been submitted. In response, Mr. Sudler stated that he wanted a little bit of information in regard to what Mayor Christiansen said regarding having more than one (1) EMT on board. Mr. Lindell cautioned that, based on his previous experience on the Capital School District Board of Education, it is a slippery slope to start going beyond the processes in regard to bids. He stated that he would support Mr. Slavin’s recommendation to forward this matter to Council with no recommendation, since there was still sufficient time within the bounds of the RFP to get the answers prior to the next Regular Council Meeting. Mr. Neil stated that he agreed with Mr. Lindell. He indicated that he was also concerned about the budget and what it would cost to delay the process. Mr. Anderson stated that he could understand the reasoning behind the motion; however, his concern was that the City was currently in an extension of a contract that he did not like. He explained that the City had an opportunity to select a vendor that has very high references and recommendations, a base in the local area, and at a cost that is less than what the City is currently paying. Mr. Anderson stated that he thought that this was an opportunity to benefit the citizens in many different ways, including providing superior service, noting that members had heard complaints for years. He stated that he was personally ready to move on and would be voting no.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 14 Mr. Sudler stated that as he has gotten older, he has realized that sometimes it is not all about money. He noted that you cannot purchase healthcare at Walmart, so sometimes it is more beneficial to take your time and make sure you make the right decision, especially when it comes to health, because health does not have a cost. Responding to Mr. Lewis, Mr. Sudler stated that, as the maker of the motion, he would not consider moving this forward to City Council on September 10, 2018, rather than bringing it back to the Council Committee of the Whole. The motion to defer this matter until the next Council Committee of the Whole/Safety Advisory and Transportation Committee meeting failed by a roll call vote of six (6) no (Anderson, Neil, Cole, Polce, Lindell, and Slavin), four (4) yes (Sudler, Lewis, Garfinkel, and Shelton), and one (1) absent (Hare). Mr. Anderson moved to forward the matter to Council with no recommendation and that there be an attempt to find information about more than one (1) EMT in the contract between now and September 10, 2018. The motion failed for lack of a second. Mrs. Mitchell noted that the RFP was posted with one (1) EMT and asked if members wanted the review committee to go back to each vendor and ask for pricing for two (2) EMT’s. Responding, Mr. Sudler stated that he just wanted more information and was not ready to vote at this time. In response to Mr. Neil, Mrs. Mitchell stated that this would change the RFP because the City originally advertised it for one (1) EMT. She advised that she was not sure whether the City would need to re-advertise or send out the RFP again and she would need to check with the City’s purchaser. Mrs. Mitchell stated that she thought that the City would at least have to allow all of them to provide new pricing for two (2) EMT’s to avoid a legal challenge. Mr. Slavin stated that he partially agreed with Mrs. Mitchell with one huge caveat, explaining that the whole idea behind bidding is that people don’t get a chance to see what the pricing is for other vendors and then rig their pricing against the others. He noted that he was not saying that would happen, but noted that there clearly would not be a level playing field anymore if the City were to allow this. Mr. Slavin stated that the bid went out with certain requirements and people were asked to bid against those requirements, if they did more than those requirements, he did not think the people who follow the rules should be penalized and given an advantage based on the information that was contained. Mr. Lindell stated that he thought it was a slippery slope and he was only in favor of questions within the bounds of the RFP. He noted that when you start getting out of the bounds of the RFP, it will cost the City more money in the end. Mayor Christiansen stated that, in an effort to make sure that the City has the Cadillac of service, it seemed that he had unintentionally thrown a wrench into this matter. He recalled having previously said that he was looking for the highest level of service with this RFP based on the information that he thought was included in the study that the City previously had done, although he did not remember whether he said it officially or unofficially. Mayor Christiansen indicated that he thought that it was Council’s prerogative to follow through on the maintenance of standards that the RFP had

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 15 been put out as it was. He expressed his hope that the next time the City puts out the RFP, members make sure it includes what they want. Mr. Anderson moved to forward this matter to City Council with no recommendation, seconded by Mr. Slavin and carried with Mr. Sudler voting no. Prioritization of City of Dover State Capital Transportation Program (CTP) Projects Mr. David Hugg III, Director of Planning and Community Development, reviewed his memo dated August 21, 2018 regarding 2018 Transportation Priorities. He noted that in developing the City’s 2018 Transportation Priorities, staff reviewed the Dover/Kent Metropolitan Planning Organization’s (MPO’s) draft priority list, the Delaware Department of Transportation’s (DelDOT’s) ranking of capital projects in their Capital Transportation Program (CTP), as well as information regarding the level of development that is occurring in some of the areas, and the costs of some of the projects. Mr. Hugg advised that the biggest change is the recommendation to move the Garrison Oak Connector Road to the first priority, noting that it was the last priority last year. He indicated that in reviewing the list, staff asked themselves “What are the projects that have the greatest economic development potential, or could have the greatest impact on the City?” Mr. Hugg noted that the City is in a catch-22, explaining that there was a study a year ago that said this road isn’t needed now because there isn’t any traffic out there; however, there isn’t any traffic because there aren’t any users, and there aren’t any users because you can’t get there. He stated that the City needs to ask DelDOT and the MPO to go back and look at some alternatives and the economic development opportunity, and come up with a plan and start developing an alignment. Mr. Hugg informed members that a few other priorities changed based on the status of the projects. He stated that DelDOT had been doing more alignment work on the Crawford Carroll Avenue Extension, so staff recommended moving it up to priority 4. Mr. Hugg advised that the Loockerman Street/Forest Street Intersection had been studied since at least 1999 and keeps progressing and then stopping. He stated that staff believes that from the City and downtown development perspectives this really needs to get resolved, so it has been moved to priority 2. Mr. Hugg explained that the project for sidewalks within the walk zone of the new Dover High School was a high priority last year and remained a high priority this year; however, its ranking changed slightly. Referring to the projects prioritized 5-11, Mr. Hugg indicated that the staff prioritized these projects based on the State ranking. He stated that the Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements, in particular, is a high priority but based on information from DelDOT, it is an extremely expensive project that probably will not get funded, so staff thought it made sense to move it down the priority list. Mr. Hugg reminded members that the City provides their input to the Secretary of Transportation and the MPO for their consideration as they develop the CTP. He noted that the City’s draft 2018 Transportation Priorities list was developed through collaboration and cooperation between departments. Staff recommended approval of the recommended priority ranking for the coming year. Mr. Anderson asked if there were any alternatives to the expensive project that could address some of the safety concerns on Kenton Road. Responding, Mr. Hugg asked Mrs. Donna Mitchell, City Manager, if this was discussed at the MPO meeting. Mrs. Mitchell advised that this matter was

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 16 not discussed at the MPO meeting; however, she stated that this had increased to a multimillion dollar project and they were concerned about that. She stated that it may still be considered but the likelihood is that it will not be. Mrs. Mitchell indicated that the MPO also thought that the College Road Corridor Upgrades (Kenton Road to McKee Road) would not make the list. She stated that one (1) of them might bump the other because of the price for each of them. Mr. Anderson stated that he thought that Mr. Lindell and Mr. Polce should be asked which project is more important. Mr. Lindell expressed concern. He indicated that even though he knows the price and that the State might not make the project a priority, he thought that the City should continue to remind the State that the City is going to grow toward the west and it is important to start looking toward the west as well. Mr. Lindell stated that, looking at the project as a whole, it’s not only a safety issue, but there is economic benefit as well, noting that it is a high priority for the Central Delaware Chamber of Commerce (CDCC). He recalled that Mr. Hugg informed members last year that the letter to the Secretary of Transportation is subjective and they can completely ignore the City’s priorities if they want to. Responding, Mr. Hugg stated that Mr. Lindell was correct and noted that members would not hurt staff’s feelings if they wanted to change any of the priorities. In response to Mr. Lindell’s comments regarding the CDCC, Mr. Hugg advised that the CDCC’s concern was the creation of an east/west roadway connecting Route 8 through Dover to 301. He explained that, based on his discussions with the CDCC, they are not as concerned about the specifics of Route 8 in Dover, as they are about the fact that there is not a good connection and DelDOT is not planning for a future east/west highway. Mr. Lindell stated that he thought that, although the CDCC might have a different motive, it is still an economic motive. Mr. Lindell indicated that he thought that the City needed to tell its own story, even if the State is going to set its own priorities in the end. He stated that he thought that the west side of the City is a major priority as it continues to grow. Mr. Hugg stated that he did not disagree with Mr. Lindell; however, he noted that the investment in new roadways, particularly in urban areas, had fallen way behind the need. Mr. Polce expressed concern in seeing that the City’s priorities had shifted. He stated that he thought that College and McKee Roads should be at the top of the City’s priority list. Mr. Polce indicated that he remembered members discussing public safety in this area eight months ago and, more recent conversations regarding creating a more bicycle and pedestrian friendly environment. He stated that he thought that this was a really important priority and that when members of Council hear issues that are related to public safety, they need to start calling the next State Senator and Representative to ensure they know it is a real priority for the constituents in the City. Mr. Polce indicated that he would recommend moving the Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements to priority 3 and combining College Road with it, noting that it would be more efficient and cost effective to do both of the projects, since one tenth of a mile is already overlapping in the bids. Mr. Shelton concurred with Mr. Polce’s comments that the work on Kenton Road and College Road needed to be done. He noted that he was a resident of the Hidden Oaks community, located off College Road and he thought that the entire road needed to be addressed, from Kenton Road to Delaware State University. Mr. Shelton advised that the intersection of McKee and College Roads

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 17 also needed work, noting that westbound traffic cannot make a right turn without waiting for the traffic to go through. Mayor Christiansen stated that he respected the work that staff had done on the City’s prioritization list and he thought the City should solidify the list and send it to the MPO. He advised that he is the Chairman of the MPO and would rather have a letter of support moving the Garrison Oak Connector Road, for economic development reasons, as well as the Kenton and College Road projects, to the top of the list, explaining that with the recommendation of the MPO, the City will get the Secretary of Transportation and DelDOT’s attention. Mayor Christiansen indicated that extra traffic is being pushed onto both Kenton and College Roads and there is a new project going on the west side of College Road that will generate more traffic, and stated that he thought that the City had the responsibility to make sure these become top priority. Mr. Sudler stated that College Road had been in need of special attention for a long time. He urged members to do exactly what Mayor Christiansen recommended and get some attention for College and McKee Roads by moving them up the prioritization list. Mr. Lindell moved to recommend that the Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements and the College Road Corridor Upgrades (Kenton Road to McKee Road) be moved up to priorities 2 and 3, and approval of the priority list. The motion was seconded by Mr. Sudler. Responding to Mr. Anderson, Mr. Sudler and Mr. Lindell indicated their willingness to amend the motion to include that the other items would be renumbered accordingly. The motion to recommend that the Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements and the College Road Corridor Upgrades (Kenton Road to McKee Road) be moved up to priorities 2 and 3, with the other items renumbered accordingly, and approval of the priority list (Attachment #2). Mr. Sudler moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:18 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Shelton and unanimously carried. Meeting adjourned at 8:18 p.m. Timothy A. Slavin Council President TAS/TM/dd/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2018\08-28-2018 CCW Minutes.wpd Attachments Attachment #1 - A presentation entitled “Firefly 2018, Fire Marshal's Office After Action Report” Attachment #2 - City of Dover 2018 Transportation Project Prioritization List, as amended

ATTACHMENT #1 Council Committee of the Whole Meeting of 08/28/2018 Firefly 2018 Fire Marshal’s Office After Action Report

- The Fire Marshal’s Office is onsite to ensure that all Fire and Life Safety items are in place and adhered to for the citizens, staff, and attendees of the Firefly Music Festival to have a safe and enjoyable experience. - The Fire Marshal’s Office is in constant communication with Dover International Speedway, Red Frog Events, and AEG throughout the year in preparation for the Firefly Music Festival. - The Special Event Permit is turned into The City of Dover at least a month ahead of time. This permit is reviewed by staff who has input on all special event permits. Any changes to the festival after the permit submission is approved must be done through change orders submitted to Dover International Speedway and the Fire Marshal’s Office. These changes must be approved by both agencies. - There were also several other permits submitted by individuals not associated with Dover International Speedway/Red Frog Events/AEG who conduct business offsite during the festival. Staff reviews these permits and checks on them as well.

The Fire Marshal’s Office always had at least one person onsite for the festival (when the festival was open). This year, we were onsite 24/7 for load in and we were assisted by Code Enforcement staff to accomplish this. The current three staff members and one Code Enforcement Officer put in a total of approximately 241 hours between Monday morning and Sunday evening. Fire Marshal Jason Osika The following was conducted Deputy Fire Marshal’s Matthew by staff who were onsite: Brown and Maria Quinones

o Staffed utilized a new layer through the City of Dover GIS system which was created by Mark Nowak. While utilizing this system, staff plotted 144 “incidents” to include, but not be limited to, mobile/temporary cooking issues, FM contacted for information, emergency/exit light issues, meetings, electric department access, pyrotechnics preshow review, pyrotechnics show, EMR contact, open flame issues, and egress issues. I want to thank Mark Nowak for all his assistance with this new layer which we will continue to utilize. o Staff conducted a walkthrough of the entire festival. Several items were noted and passed onto Dover International Speedway to ensure compliance. Staff continued checking the festival during the remainder of the week. o Staff was onsite to ensure load in was conducted in accordance with office requirements. o Staff was onsite for pyrotechnics preshow review. Staff was on stage when pyrotechnics were conducted. 6 shows had pyrotechnics this year which is an increase from last year.

o Several drivable surfaces were installed in accordance with an agreement made with Red Frog. Next year is the last year of the agreement made which will have most of the required roads completed. o We answered several questions that security had during the vehicle searches (this was the first year that this was conducted). o Staff assisted the electric department with access to areas needing to be checked due to a credentials issue. o Staff assisted EMS staff o Staff assisted Dover International Speedway security with noncompliance of camping rules (cars in the fire lane) o Staff assisted with a large crowd at the entrance of the festival on Saturday

Items to address for the next festival

o Mount Fire extinguishers on stages in fixed locations. o Dover International Speedway security is needed in Lot 2 during load in (like lot 18). This is to ensure vehicles are pulled in and not turned around. This should continue to be monitored throughout the week like lot 18. o The vendor camping behind the North Hub needs to be marked out like the other lots and all rules apply to this lot as well (constant issue). o All cooking needs to be conducted under a flame-retardant tent. Several tents were flame resistant which included other questionable language. These tents were relocated this year. In the future, they will be required to be taken down. o Ensure all propane tanks are properly secured o No household furniture is permitted in the camping lots. One couch made it into lot 18. We will need a contact for the trash company to pick these items up immediately next year.

o The Loft needs to be discussed in detail. We will not allow the fence/chain/rope to be in place. Any means of egress needs to be free. We can discuss what needs to be done if there is a desire to secure sections appropriately. I suggest that swing type doors be installed that read emergency exit only. o Complete roadways per the Red Frog agreement. Additional areas will need to be discussed and installed prior to the 2020 festival. o Emergency lights and exit lights need to be operable. This is a continuing issue. All electrical cords need to be out of reach and the connections need to be taped so they cannot be unplugged. o The structure in lot 9, third party inspection was never received. o All appropriate parties need to discuss and review the rules. Everyone should understand and enforce these rules. These rules need to be updated on the website and the app. In addition to other rules, no generators, charcoal grills, or open fires are allowed. I will review the Firefly website and submit additional comments. When purchasing tickets, the fans should have to acknowledge that they have read the rules.

o The platform above the Progressive bus was used prior to a third-party inspection taking place o Some back of house Fire Lanes were impeded (mainly in Division 2/3). I believe this was due to there being additional space last year; however, the festival was brought back to normal conditions this year. o We would like to mark the lot 18 middle fire lane with the street signs o Need to ensure specific language is in the rules regarding the type of vehicles, tents, and how vehicles are parked/tents are placed. o Emergency plan needs to be submitted to this office o Need to ensure that there is always fire protection on both sides of the bridge o Discussion needs to take place with the City of Dover City Solicitor about the special event permit. o This office will be working with the Planning office to propose new fees and fines to the Legislative and Finance Committee and Planning Commission. We are hoping to have this on the October agendas.

This was another successful festival within the City of Dover. I appreciate the outstanding working relationship our agency has with all the other agencies onsite. A special thank you goes to Mark Hostetter and Jim Hosfelt of Dover International Speedway who the City of Dover Fire Marshal’s Office mainly deals with for Fire and Life Safety compliance. We also look forward to working with AEG this year for the 2019 Festival.

Questions?

ATTACHMENT #2 Council Committee of the Whole Meeting of 08/28/2018 City of Dover MAYOR AND COUNCIL CITY OF DOVER 2018 TRANSPORTATION PROJECT PRIORITIZATION 1. Garrison Oak Connector Road – This project was moved down in the priority list last year reflecting completion of a June 2017 study (Garrison Oak Traffic Study) that indicated that road is not justified at this time, based on the current uses and potential continued development in the Garrison Oak Technical Park (GOTP). However, an alignment study to determine the feasibility and location of a future road connection is justified as this is an important economic development asset for the City and the County. Utilization of the GOTP is restricted by the lack of good access to SR1. As additional development occurs in the park its priority for construction will be revised as appropriate. It is not in the CTP. It is listed as a high priority project by the Central Delaware Chamber of Commerce. 2. Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements – This project includes road improvements and sidewalks to improve traffic flow and bicycle/pedestrian safety. It is critical to improving the approach to the City from the northwest where new residential areas within and outside the City are being built. This segment also lacks sidewalks. The Route 8 Corridor Study identified several improvements along the Route 8 corridor that would improve safety, better manage access, reduce congestion and provide improved traffic flow. While improvements complementary to this corridor (POW-MIA Parkway and Senator Bikeway, for example) address north/south movements, continued development on the west side of the City impact the capacity and operation of this roadway. This project is in the CTP as priority #70. It is listed as a high priority by the Central Delaware Chamber of Commerce. 3. College Road Corridor Upgrades (Kenton Road to McKee Road) – This project is in the CTP as priority #77 and includes road improvements and sidewalks in this heavily traveled corridor. It is a key east-west linkage of northwest residential areas to commercial corridors and DSU. Recent development in this area includes apartments and a rehabilitation hospital near the College Road/McKee Road Intersection. 4. Loockerman Street/Forest Street Intersection – This project has been a priority of the City to help spur redevelopment activities in the Downtown Development District while also improving traffic circulation and safety. It was identified as an improvement needed through the Restoring Central Dover Study and the West Side Redevelopment Study conducted in 2001. It is also complementary to the recommendations of the Capital Gateway Study addressing the Forest Street/Route 8 corridor. It would result in improved traffic circulation, a more pedestrian-friendlier zone at the railroad crossings and create a new “gateway” into the downtown. It is in the CTP as priority #60. 5. Sidewalks within the walk zone of the new Dover High School – Dover High School is entering another school year and critical gaps in the sidewalk system remain, including along Mifflin Road and along Route 8 on the south side from Mifflin Road west. This project also addresses the P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

City of Dover 2018 Transportation Project Prioritization Page 2 continuation of the Senator Bikeway and the recommendations from the Capital Gateway Study. The City is very concerned about public safety in this area and believes it deserves to be included in the CTP and funded at the earliest opportunity. 6. Crawford Carroll Avenue Extension – This project reflects the continuing growth of Delaware State University, commercial development in the area, and future development possibilities involving the Dover Mall and adjoining properties. It would provide access between the DSU Learning and Living Commons facility and the main campus as an alternate to using US 13. The 2008 Comprehensive Development Plan identified the need to link educational facilities of DelTech and DSU. It is also linked to priority #5 as part of a plan to improve access throughout the US 13 corridor and is associated with the Dover Mall north entrance realignment. This project is included in the CTP as priority #47. 7. West Street Improvements from North Street to the Transit Center - This project is along the western edge of the Downtown Development District and would improve traffic flow, safety and access to the transit system serving the Downtown and the City, and provide an opportunity for multi-modal linkages to be established. West Street has become an important connection for the DART Transit service in the City but has not been improved to reflect the standards to meet this use. Part of these improvements were achieved with the completion of bike/ped pathways. It is in the CTP as Priority #71. 8. US 13 Service Roads/Scarborough Road – This project would create a service road parallel to US 13 from Leipsic Road to Scarborough Road, and a set of local access roads providing economic benefits to the Dover Mall and proposed adjacent commercial complex, the Dover Mall Power Center project concept. This project is in the CTP as SR 1/Scarborough Road C-D roads at priority #100 and is part of the US Route 13 Circulation Study. It is listed as a high priority by the Central Delaware Chamber of Commerce. 9. US 13 Sidewalk Construction – Construction of multi-use paths along US 13 continues to be a priority. Construction of sidewalks is required when properties are developed or redeveloped, but significant sections of the sidewalk system are either in deteriorated condition or missing (Public Safety Boulevard to Puncheon Run Connector, for example). This project is not in the CTP. 10. Route 8/Hazelettville Road Connector – This is a north/south access road that was identified in the Route 8 Concept Plan and Operations Study. This connection will encourage economic development and provide transportation alternatives in this heavily traveled corridor. This project is in the CTP as priority #54. 11. Kings Highway/Route 13 Intersection Improvements – The intersection of Kings Highway/ White Oak Road and US 13 needs improvements to meet an acceptable level of service. Extensive new commercial development (Capital Station Shopping Center and other commercial facilities) are being constructed or are planned south of the intersection which will add traffic and access burdens on these roads. The intersection project is not in the CTP. In addition to these projects, the City is also in support of implementation of the Bicycle and Pedestrian Plans developed by the Dover/Kent MPO and approved by the City Council in 2016. We appreciate DelDOT’ s active participation in construction of segments of the Capital City Trail and Senator Bikeway.