COUNCIL PACKET (Revised to include 08-28-2018 CCW Minutes)

REGULAR COUNCIL MEETING AGENDA SEPTEMBER 10, 2018 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA, DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY BISHOP THOMAS L. HOLSEY PLEDGE OF ALLEGIANCE LED BY COUNCILMAN HARE AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES A. SPECIAL COUNCIL MEETING OF AUGUST 20, 2018 B. SPECIAL COUNCIL MEETING OF AUGUST 27, 2018 C. REGULAR COUNCIL MEETING OF AUGUST 27, 2018 2. STAFF SUBSTITUTE #1 (SS#1) TO PROPOSED ORDINANCE #2018-01 AMENDING CHAPTER 66 - MANUFACTURED HOMES, MOBILE HOMES, AND LAND LEASE COMMUNITIES; APPENDIX B - ZONING, ARTICLE 3 - DISTRICT REGULATIONS, SECTION 8 - MANUFACTURED HOUSING (MH) ZONE; APPENDIX B - ZONING, ARTICLE 12 - DEFINITIONS; AND APPENDIX F - FEES AND FINES (THIS ITEM WAS TABLED DURING THE REGULAR COUNCIL MEETING OF APRIL 9, 2018) (STAFF RECOMMENDS REMOVING THIS ITEM FROM THE TABLE AND SCHEDULING A PUBLIC HEARING BEFORE CITY COUNCIL FOR MONDAY, SEPTEMBER 24, 2018 AT 7:30 P.M.)

COUNCIL AGENDA - SEPTEMBER 10, 2018 PAGE 2 3. COUNCIL COMMITTEE OF THE WHOLE REPORT - AUGUST 28, 2018 * A. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE 1. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SEMI-ANNUAL REPORT (COMMITTEE RECOMMENDED ACCEPTANCE OF THE REPORT) 2. PRESENTATION - DOVER PARK MASTER PLAN (WHITMAN, REQUARDT AND ASSOCIATES LLP) * B. UTILITY COMMITTEE 1. ANNEXATION REQUEST - 179 MIFFLIN ROAD, OWNED BY STEVEN E. ANDREW (COMMITTEE RECOMMENDED PROCEEDING WITH ANNEXATION OF THE SUBJECT PROPERTY) 2. EVALUATION OF BIDS - FY 2018 STREET AND ALLEY PROGRAM (COMMITTEE RECOMMENDED AWARDING A UNIT PRICE CONTRACT, BASED UPON BID #18-0039PW, FOR THE FY 2018 STREET AND ALLEY PROGRAM TO GRASSBUSTERS LANDSCAPING, INC. BASED ON THE PREVAILING WAGE UNIT PRICES FOR EACH WORK ITEM SUBMITTED. THE ESTIMATED VALUE OF THE CONTRACT IS $1,032,968.00. WORK WILL BE PERFORMED IN STRICT ACCORDANCE TO THE BID SPECIFICATIONS.) C. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE * 1. 2018 FIREFLY MUSIC FESTIVAL DEBRIEFING (COMMITTEE ACTION NOT REQUIRED) 2. EVALUATION OF PROPOSALS - AMBULANCE SERVICES CONTRACT (COMMITTEE FORWARDED TO COUNCIL WITH NO RECOMMENDATION) 3. PRIORITIZATION OF CITY OF DOVER STATE CAPITAL TRANSPORTATION PROGRAM (CTP) PROJECTS (COMMITTEE RECOMMENDED APPROVAL OF THE RECOMMENDED PRIORITY RANKING FOR THE COMING YEAR, AS AMENDED BY MOVING KENTON ROAD CORRIDOR UPGRADES/ ROUTE 8 EAST/WEST CORRIDOR PLAN IMPROVEMENTS AND THE COLLEGE ROAD CORRIDOR UPGRADES (KENTON ROAD TO MCKEE ROAD) UP TO PRIORITIES 2 AND 3 AND RENUMBERING THE REMAINING ITEMS ACCORDINGLY) * 4. MONTHLY REPORTS - JULY 2018 A. CITY ASSESSOR’S REPORT B. CITY COUNCIL'S COMMUNITY ENHANCEMENT FUND REPORT C. CITY MANAGER’S REPORT D. CITY PLANNER’S REPORT E. CONTROLLER/TREASURER’S BUDGET REPORT F. FIRE CHIEF’S REPORT G. POLICE CHIEF’S REPORT 5. RESOLUTION NO. 2018-09 AUTHORIZING THE ISSUANCE AND SALE OF UP TO $4,000,000 WATER AND SEWER REVENUE BONDS OF THE CITY OF DOVER FOR THE CONSTRUCTION OF CERTAIN WATER AND SEWER PROJECTS AND AUTHORIZING ALL NECESSARY ACTION IN CONNECTION THEREWITH 6. CITY MANAGER’S ANNOUNCEMENTS 7. COUNCIL MEMBERS’ ANNOUNCEMENTS

COUNCIL AGENDA - SEPTEMBER 10, 2018 PAGE 3 8. ADJOURNMENT /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2018\09-10-2018 COUNCIL AGENDA.WPD EXECUTIVE SESSION PURSUANT TO: 29 DEL. C. §10004(B)(2) - PRELIMINARY DISCUSSIONS ON SITE ACQUISITIONS FOR ANY PUBLICLY FUNDED CAPITAL IMPROVEMENTS, OR SALES OR LEASES OF REAL PROPERTY; 29 DEL. C. §10004(B)(4) - STRATEGY SESSIONS, INCLUDING THOSE INVOLVING LEGAL ADVICE OR OPINION FROM AN ATTORNEY-AT-LAW, WITH RESPECT TO COLLECTIVE BARGAINING OR PENDING OR POTENTIAL LITIGATION, BUT ONLY WHEN AN OPEN MEETING WOULD HAVE AN ADVERSE EFFECT ON THE BARGAINING OR LITIGATION POSITION OF THE PUBLIC BODY; 29 DEL. C. §10004(B)(6) - DISCUSSION OF THE CONTENT OF DOCUMENTS, EXCLUDED FROM THE DEFINITION OF "PUBLIC RECORD" IN §10002 OF THIS TITLE WHERE SUCH DISCUSSION MAY DISCLOSE THE CONTENTS OF SUCH DOCUMENTS; 29 DEL. C. §10004(B)(9) - PERSONNEL MATTERS IN WHICH THE NAMES, COMPETENCY AND ABILITIES OF INDIVIDUAL EMPLOYEES ARE DISCUSSED, UNLESS THE EMPLOYEE REQUESTS THAT SUCH A MEETING BE OPEN THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(E)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING.

SPECIAL COUNCIL MEETING A Special Council Meeting was held on August 20, 2018 at 5:32 p.m. with Mr. Hare presiding in the absence of Council President Slavin. Council members present were Mr. Anderson, Mr. Neil, Mr. Cole, and Mr. Polce. Mr. Sudler, Mr. Lewis, and Mr. Lindell were absent. Mayor Christiansen was also present. Council staff members present were Ms. Peddicord, Mrs. Mitchell, and Mrs. McDowell. ADOPTION OF AGENDA Mr. Anderson moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. RESOLUTION RATIFYING AND CONFIRMING SALE OF $15,700,000 ELECTRIC REVENUE REFUNDING BONDS OF THE CITY OF DOVER (SERIES 2018) AND RELATED MATTERS Mr. Anderson moved for the adoption of the Resolution Ratifying and Confirming the Sale of $15,700,000 Electric Revenue Refunding Bonds of the City of Dover (Series 2018) and Related Matters, seconded by Mr. Cole. Ms. Lori Peddicord, Controller/Treasurer, explained that the proposed Resolution allows for ratifying and confirming the sale of $15,700,000 of electric revenue refunding bonds of the City of Dover (Series 2018) and related matters. She informed members that 12 bids were electronically received and opened on August 8, 2018 and, according to Mrs. Donna Mitchell, City Manager, that was the greatest number of bids received during her tenure with the City. Ms. Peddicord stated that the closing was scheduled for August 21, 2018 at 10:00 a.m. and the City had a present value savings of $2.6M. Responding to Mr. Neil, Mrs. Mitchell stated that the City’s rating for electric revenue bonds is AA and she thought that the number of bids the City received resulted from a combination of the City’s rating as well as the current market. She noted that she thought that the market was the big driver in the bonds and the interest rates that the City received on the bids. The motion to adopt the Resolution Ratifying and Confirming the Sale of $15,700,000 Electric Revenue Refunding Bonds of the City of Dover (Series 2018) and Related Matters was unanimously carried. Mr. Neil moved for adjournment, seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 5:35 p.m. TRACI A. McDOWELL CITY CLERK

SPECIAL COUNCIL MEETING OF AUGUST 20, 2018 PAGE 2 All ordinances, resolutions, motions, and orders adopted by City Council during their Special Meeting of August 20, 2018 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2018\08-20-2018 Special Council Meeting Minutes.wpd

SPECIAL COUNCIL MEETING A Special Council Meeting was held on August 27, 2018 at 6:32 p.m. with Council President Slavin presiding. Members present were Mr. Anderson, Mr. Neil, Mr. Lewis, Mr. Cole, and Mr. Polce. Mr. Sudler, Mr. Hare, and Mr. Lindell were absent. Mayor Christiansen was absent. Council staff members present were Mrs. Mitchell and Mrs. McDowell. ADOPTION OF AGENDA Mr. Lewis moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Neil moved to recess into Executive Session pursuant to 29 Del. C. §10004 (b)(1) - Discussion of an individual citizen's qualifications to hold a job or pursue training unless the Citizen requests that such a meeting be open; 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; and 29 Del. C. §10004 (b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open. The motion was seconded by Mr. Anderson and unanimously carried. The Special Council Meeting recessed into Executive Session at 6:33 p.m. The Executive Session adjourned at 6:51 p.m. ACTION RESULTING FROM THE EXECUTIVE SESSION Personnel - Electric Director During the executive session, Mrs. Donna Mitchell, City Manager, reviewed the qualifications and terms of employment related to her selection for the new electric director. She noted that he requested additional vacation time in exchange for a reduced salary, which would require Council’s approval since it is an exception to the personnel policy. Mrs. Mitchell advised that the terms recommended for additional vacation were as follows: Upon completion of the probationary period, March 4, 2019, 52 hours of additional vacation leave will be granted. Thereafter, from January 1, 2020 through and including January 1, 2026, an additional 40 hours of vacation leave will be granted on January 1 of each year. The additional vacation time will cease in 2027 when normal vacation accrual, per City Policy, reaches at least four (4) weeks per year. The electric director will also earn forty (40) hours of personal leave each year in exchange for holidays. Mr. Cole moved for approval of the City Manager’s recommendation, seconded by Mr. Neil and unanimously carried. Collective Bargaining Strategy Session - Tentative Labor Agreement - Dover Organization of Employees (DOE) During the executive session, Mrs. Donna Mitchell, City Manager, reviewed the terms of the tentative labor agreement with the Dover Organization of Employees (DOE).

SPECIAL COUNCIL MEETING OF AUGUST 27, 2018 PAGE 2 Mr. Lewis moved to ratify the Dover Organization of Employees (DOE) labor agreement. The motion was seconded by Mr. Lewis and unanimously carried. Mr. Neil moved for adjournment, seconded by Mr. Lewis and unanimously carried. The Special Council Meeting adjourned at 6:52 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Special Meeting of August 27, 2018 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2018\08-27-2018 - SPECIAL COUNCIL MEETING - ES ACTION (PUBLIC) - ELECTRIC DIRECTOR & DOE.wpd

REGULAR COUNCIL MEETING The Regular Council Meeting was held on August 27, 2018 at 7:30 p.m. with Council President Slavin presiding. Council members present were Mr. Anderson (departed at 7:58 p.m. and returned at 8:03 p.m.), Mr. Sudler, Mr. Neil, Mr. Lewis (departed at 7:44 p.m. and returned at 7:45 p.m.), Mr. Cole, Mr. Polce (departed at 8:00 p.m. and returned at 8:01 p.m.), and Mr. Lindell. Mr. Hare was absent. Staff members present were Police Chief Mailey, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present (departed at 7:57 p.m.). OPEN FORUM The Open Forum was held at 7:00 p.m., prior to commencement of the Official Council Meeting. Council President Slavin declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. Bishop Thomas L. Holsey offered a moment of silence for former Councilman Robert M. Sadusky and his family, followed by the invocation and the Pledge of Allegiance. Council President Slavin recognized former Councilman James E. Hosfelt, Jr., noting that he is currently a Levy Court Commissioner. AGENDA ADDITIONS/DELETIONS Mr. Neil moved for approval of the agenda, seconded by Mr. Lewis and unanimously carried. Mr. Lewis moved for approval of the consent agenda, seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JULY 23, 2018 The Minutes of the Regular Council Meeting of July 23, 2018 were unanimously approved by motion of Mr. Lewis, seconded by Mr. Lindell and bore the written approval of Mayor Christiansen. PRESENTATION - LUTHERAN SENIOR SERVICES OF DOVER, INC. - PAYMENT-IN-LIEU OF TAXES (PILOT) On behalf of members of Council and the citizens that live in Luther Towers and Luther Village, Mayor Christiansen accepted a contribution from Mr. Gary Coy, Executive Director of Lutheran Senior Services of Dover, Inc., in the amount of $31,828 as payment-in-lieu of taxes (PILOT) for expenses associated with the City services provided to Lutheran Senior Services of Dover throughout the year. Mayor Christiansen noted that they have been giving a PILOT check to the City of Dover for almost 30 years and, to date, Lutheran Senior Services has contributed $450,000.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 2 CERTIFICATE OF CONGRATULATIONS - DOVER LITTLE LEAGUE, PEE WEE DIVISION, SHORE UNITED BANK TEAM (LEWIS) The City Clerk read the following Certificate of Congratulations into the record: Certificate of Congratulations presented to Dover Little League, Pee Wee Division, Shore United Bank Team for their 2018 season record of 9-2. The following athletes are commended for their outstanding performance: Rodney Collins Christopher Leach Dwayne Davis Ethan Mosley Thomas Edwards Asher Semple Liam Hampton Gage Sergent Kaden Howard Alec Yerger The entire team, Manager Arthur Cunningham, Coach Jason Leach, and Confidants Heather Howard, Jesse Howard and Richard Semple are applauded for their commitment and remarkable achievement. The City of Dover extends its sincere congratulations. August 27, 2018 Councilman Lewis presented the Certificate to Mr. Arthur Cunningham, team manager, in recognition of the team’s outstanding performance and assisted Mr. Cunningham with distributing the team trophies. PROCLAMATION - NATIONAL PREPAREDNESS MONTH The City Clerk read the following Proclamation into the record: WHEREAS, National Preparedness Month creates an important opportunity for City of Dover residents to prepare their homes, businesses, and communities for potential natural disasters or terrorist attacks, and investing in emergency preparedness can reduce injuries, fatalities, and economic devastation in our community and nation; and WHEREAS, the 2018 National Preparedness Month theme "Disasters Happen. Prepare Now. Learn How" emphasizes the importance that we should all take action to prepare, and the Federal Emergency Management Agency's "Ready" Campaign, Citizen Corps, and other federal, state, local, private, and volunteer agencies are working to increase public activities to prepare for emergencies and to educate individuals on how to take action; and

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 3 WHEREAS, City of Dover residents are able to help first responders in the community by being trained on how to respond during an emergency and what to do when disaster strikes. Emergency preparedness is the responsibility of every resident of the City of Dover, and all residents are urged to make preparedness a priority and work together to ensure that individuals, families, and communities are prepared for disasters and emergencies of any type. Residents are encouraged to participate in the Annual Family Emergency Preparedness Day on Saturday, September 22, 2018 from 10:00a.m. - 2:00p.m. at the Delaware Agricultural Museum. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE do hereby proclaim the month of September 2018 as PREPAREDNESS MONTH in the City of Dover, and urge all residents, businesses, and organizations to develop their own emergency plan and work together toward creating a more prepared society. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Fire Chief Carleton E. Carey, Jr. PROCLAMATION - NATIONAL RECOVERY MONTH The City Clerk read the following Proclamation into the record: WHEREAS, mental and substance use disorders affect all communities nationwide, but with commitment and support, people with these disorders can achieve healthy lifestyles and lead rewarding lives in recovery; and WHEREAS, by seeking help, people who experience mental and substance use disorders can embark on a new path toward improved health and overall wellness. The focus of Recovery Month this September is to celebrate their journey with the theme "Join the Voices for Recovery: Invest in Health, Home, Purpose, and Community." Recovery Month spreads the message that behavioral health is essential to one's overall wellness, and that prevention works, treatment is effective, and people recover; and WHEREAS, the impact of mental and substance use disorders is apparent in our local community. An estimated 29,000 adults and approximately 9,000 children who reside in Delaware live with a serious mental health condition and, in 2016, 308 Delawareans died from drug overdoses; and WHEREAS, from 2015 to 2016, Delaware had the second highest increase in drug overdose deaths and 40 percent of the overdose deaths related to opioids were from prescription opioids and, in 2016, 3 percent of Delaware's eighth grade students reported using a prescription drug illegally; and WHEREAS, through Recovery Month, people become more aware and able to recognize the signs of mental and substance use disorders, which can lead more people into needed treatment. Managing the effects of these conditions can help people achieve healthy lifestyles, both physically and emotionally; and

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 4 WHEREAS, the Recovery Month observance continues to improve the lives of those affected by mental and substance use disorders by raising awareness of these diseases and educating communities about the prevention, treatment, and recovery resources that are available. Local resources include the City of Dover Police Department's ANGEL Program and the State of Delaware's Help is Here program and, nationally, The Herren Project is an available resource. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim September 2018 as RECOVERY MONTH in the City of Dover and call upon our community to observe this month with compelling programs and events that support this year's Recovery Month theme "Join the Voices for Recovery: Invest in Health, Home, Purpose, and Community," and take a stand against substance abuse by participating in Delaware Goes Purple. On behalf of the Mayor, Council, and citizens of Dover, Mayor Christiansen and Councilman Anderson presented the proclamation to Pastor Carol Harris, coordinator for the Vines Community Project coalition, Levy Court Commissioner James E. Hosfelt, Jr., and Reverend Regina Bell, senior pastor of the First Pilgrim Baptist Church and representative for the faith-based communities on the Vines Community Project. Pastor Harris explained that, as a collective County, they were turning Kent County Purple from September 9th through the 22nd to educate and raise awareness about the substance abuse problem. She noted that their covering agency was Kent Sussex Community Services (KSCS), which has been involved since the very beginning. Mr. Anderson advised anyone who wanted to be involved to go to Vines Community Project on Facebook or email Vinescommunityproject@gmail. Reverend Bell stated that they were really looking forward to turning Kent County Purple and sharing in the needs of their community. Commissioner Hosfelt stated that they appreciated the acknowledgment and encouraged others to get involved. RESOLUTION NO. 2018-08 PROPOSING INCLUSION OF HIDDEN CREEK INTO THE KENT COUNTY STORM WATER MAINTENANCE DISTRICT By motion of Mr. Neil, seconded by Mr. Lewis, Resolution No. 2018-08 was unanimously adopted, as follows: A RESOLUTION PROPOSING INCLUSION OF HIDDEN CREEK INTO THE KENT COUNTY STORM WATER MAINTENANCE DISTRICT WHEREAS, pursuant to 9 Del. C. §5202 et.seq. and Chapter 187 §90.4E(1) of the Kent County Code, a Petition to extend the stormwater maintenance district for the area known as Hidden Creek was submitted by a majority of the real property owners within the proposed district; and WHEREAS, pursuant to Chapter 187 §90.4.E(2) of the Kent County Code, the Kent Conservation District inspected the stormwater management facilities for the proposed stormwater maintenance district, identified required repairs, and developed an operation and maintenance plan; and

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 5 WHEREAS, the property owners of Hidden Creek requested Kent Conservation District complete the required repairs to be paid in full prior to joining the Stormwater Maintenance District; and WHEREAS, Chapter 187 §90.4.E.(7) of the Kent County Code requires that for subdivisions and land developments located within incorporated areas, the petition shall be accompanied by evidence of concurrence of the local governing body. NOW THEREFORE BE IT RESOLVED: 1. That the proposed stormwater maintenance district expansion is adequate and appropriate; and 2. That all of the property owners within the district are benefitted directly or indirectly thereby; and 3. That it is in the public interest to extend the stormwater maintenance district in the manner proposed; and 4. That the stormwater maintenance infrastructure within Hidden Creek, exclusive of that within Delaware Department of Transportation/City of Dover right-of-way, shall be maintained in accordance with the Operation and Maintenance Plan and that maintenance shall include regular minor and major maintenance as well as emergency repairs as needed, as defined by Chapter 187 §90.4.B of the Kent County Code; and 5. That the inclusion of Hidden Creek within the Stormwater Maintenance District and the resulting infrastructure maintenance managed by the County shall take precedence over any homeowner obligation for stormwater management included in declarations of restrictions or similar development agreements. Any common open space or infrastructure within a community not maintained as part of a stormwater maintenance district shall remain the responsibility of the homeowners; and 6. Inclusion of Hidden Creek with the Stormwater Maintenance District shall not exempt lot owners within the subdivision from participation in a stormwater utility should one be established by the City of Dover; and 7. That the City of Dover Council concurs with the extension of the Stormwater Maintenance District - Hidden Creek. ADOPTED: AUGUST 27, 2018 PUBLIC HEARING/FINAL READING - PROPOSED ORDINANCE #2018-06 WITH SA#1/PC#1 A public hearing was duly advertised for this time and place to consider approval of proposed zoning text amendments to Appendix B - Zoning, Article 3 - District Regulations; Article 4 - Zoning Bulk

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 6 and Parking Regulations, Article 5 - Supplementary Regulations, Article 6 - Off-street Parking, Driveways and Loading Facilities, and Article 12 - Definitions. Mr. Neil moved that the Final Reading of Proposed Ordinance #2018-06 be acknowledged by title only, seconded by Mr. Cole and unanimously carried. (The First Reading of the ordinance was accomplished during the Council Meeting of June 25, 2018.) Mr. Dave Hugg, Director of Planning and Community Development, advised members that the text amendments would: 1) create a new IMP3 zoning district which encompasses the area of the civil air terminal and the Kent County Aeropark and surrounding lands; 2) create an aeronautics and aviation focused zoning district to help better market the facilities at that location and the connection to Dover Air Force Base to the greater region; 3) address parking standards and maximum parking calculations; and 4) addresses the use of vehicles for signage. Mr. Hugg noted that the Planning Commission recommended adoption of the ordinance. Council President Slavin declared the hearing open. There being no one present wishing to speak during the public hearing, Council President Slavin declared the hearing closed. Mr. Lewis moved for approval of SA#1 and PC#1, seconded by Mr. Anderson and unanimously carried. Mr. Anderson moved for adoption of Ordinance #2018-06, as amended, as recommended by the Planning Commission. The motion was seconded by Mr. Neil and, by a unanimous roll call vote (Hare absent), Council adopted Ordinance #2018-06, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Appendix B – Zoning, Article 3 – District Regulations, be amended by inserting a new Section 20B – Industrial Park Manufacturing Zone – Industrial Aviation and Aeronautics Center (IPM3), to read as follows: Article 3 Section 20B. - Industrial park manufacturing zone- Industrial Aviation and Aeronautics Center (IPM3). 20B.1 Uses permitted. In an IPM3 zone, no building or premises shall be used and no building or part of a building shall be erected, which is arranged, intended or designed to be used, in whole or in part, for any purpose, except the following, and in accordance with performance standards review procedure as set forth in article 5 sections 8.2 and 8.6, and subject to site development plan approval as set forth in article 10, section 2: 20B.11Airports, spaceports, and related facilities, including passenger terminals, cargo facilities, hangars, refueling operations, parking facilities and other uses integral to airport or spaceport operations.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 7 20B.12Commercial or industrial uses that are related to aviation or aeronautics and/or require direct access to an airport, spaceport, or aviation/aeronautics services, including assembly or sale of aircraft or spacecraft, air frames, aircraft or spacecraft engines, associated parts and components, radios or navigational equipment, and similar products or services. 20B.13Public and institutional uses that support the aviation or aeronautics industries such as aviation or aeronautics technical schools, security services, and inspection facilities. 20B.14Bulk storage of fuel, lubricants, fire suppression and other materials integral to design, construction, testing, maintenance, or operation of aircraft or spacecraft. 20B.15Printing, publishing, binding, packaging, storage, warehousing, and transshipment and distribution. 20B.16Business, professional, or administrative offices. 20B.17Radio or television broadcasting towers, telecommunications towers, antenna arrays, and receiving satellite dishes that support aviation, aeronautics, or related operations. 20B.2 Conditional uses. The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in article 10, section 1: Service establishments such as auto rental and travel agencies, commercial parking lots and garages, automobile service stations, car washes, banks, gift shops, newsstands, bookstores, restaurants, bars, medical offices, postal facilities, laundry services, and similar facilities available to airport or spaceport users and employees. The application for conditional use shall clearly demonstrate the relationship of the proposed use to an existing or proposed airport or spaceport. 20B.3 Uses prohibited. The following uses are specifically prohibited: 20B.31Residences. 20B.32Manufacturing uses involving primary production of the following products from raw materials: Asphalt, cement, charcoal, and fuel briquettes; chemicals: aniline dyes, ammonia, carbide, caustic soda, cellulose, chlorine, and carbon black and bone black, creosote, hydrogen and oxygen, industrial alcohol, nitrates (manufactured and natural) of an explosive nature, potash, and synthetic resins, pyroxylin, rayon yarn, and hydrochloric, nitric, phosphoric, picric, and sulphuric acids; coal, coke, and tar products, including gas manufacturing; explosives, fertilizers, glue, and size (animal); linoleum and oil cloth; matches; paint, varnishes, and turpentine; rubber (natural or synthetic); [and] soaps, including fat rendering. 20B.33The following processes: nitrating of cotton or other materials; magnesium foundry; reduction, refining, smelting, and alloying of metal or metal ores; refining secondary aluminum; refining petroleum products, such as gasoline, kerosene, naphtha, [and]

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 8 lubricating oil; distillation of wood or bones; [and] reduction and processing of wood pulp and fiber, including papermill operations. 20B.34Operations involving stock yards, slaughter houses, and slag piles. 20B.35Storage of explosives. 20B.36Landfills. 20B.37Quarries, stone crushers, screening plants, and storage of quarry screenings accessory to such uses, except for temporary construction activities supporting a specific construction project in the IPM3 zone or the adjoining air facility, and lasting only the duration of that construction project. 20B.38Junkyards, automobile dismantling plants or storage of used parts of automobiles or other machines or vehicles or of dismantled or junked automobiles. 20B.39Public assembly facilities, including, but not limited to, churches, libraries, sports fields, theaters, and amphitheaters. 20B.4 Tree planting requirements in the IPM3 zone. 20.B41No new trees shall be planted within 120 feet of any pavement area taxied by operational aircraft or spacecraft. For the purpose of fulfilling the tree density requirements of Article 5, Section 16- Tree planting and preservation, the area of this pavement plus the area of the 120-foot wide buffer around it shall be excluded from the required development area for the property as defined in that section. 20.B42All new trees shall be of a species that does not typically exceed 50 feet in height at maturity. 20B.5 Site development plan approval. Site development plan approval, in accordance with article 10, section 2 hereof, shall be required prior to the issuance of building permits for the erection or enlargement of all structures and prior to the issuance of certificates of occupancy for any change of use. 20B.6 Performance standards. All uses in the IPM3 zone are subject to performance standards as set forth in article 5, section 8, including any uses not subject to the performance standards review procedure. 20B.7 Exemptions. Uses in the IPM3 zone are exempt from the following provisions of the City of Dover Code of Ordinances: 20B.71Outdoor storage trailers. Appendix B, Article 5, Section 7.4, where the use of outdoor trailers for storage or distribution is a primary use of the site. 20B.72Fences. Appendix B, Article 5, Section 7.5, where

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 9 a. Dover Air Force Base requires a more robust fence, in which case the fence shall be constructed per Dover Air Force Base Standards; or b. it can be demonstrated to the satisfaction of the Planning Commission that a more robust fence is required for site safety and security reasons. In approving a waiver for such a fence, the Commission shall consider the following factors: I. The design of the proposed fence, including material and opacity. ii. Whether there are residential land uses adjacent to or across the street from the proposed fence. iii. The proposed setback of the fence from the property line. iv. Whether a berm or vegetated screen could feasibly be included in the setback to screen the fence from view, without compromising the security function of the fence or introducing vegetation hazardous to aircraft or spacecraft operations. 20.B.8 Compliance with AEOZ. Properties in the IPM3 zone shall not be exempt from the requirements of Appendix B, Article 3 Section 22- Airport environs overlay zone (AEOZ). If the proposed use of a property is permitted in the IPM3 zone but prohibited based on the property's location within an accident potential zone (APZ I and II), clear zone (CZ) or noise zone, the use shall be prohibited on that property. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 3 - District Regulations, Section 24 - Planned Neighborhood Design Option (PND), Subsection 24.1 - Generally, be amended to read as follows: Section 24. - Planned neighborhood design option (PND). 24.1 Generally. (a) Planned neighborhoods. In order to encourage superior residential environments through a unified planning process, the planned neighborhood design option shall be permitted in R-20, R-15, R-1O, R-8, RM-1 and RM-2 zones as a conditional use subject to the provisions of article 10 of this ordinance and after a determination by the planning commission that the proposed planned neighborhood design presents a superior community design than would be possible under the conventional zone and is in accordance with the goals and policies of the comprehensive plan. The minimum size required for a planned residential development shall be 20 acres. (b) Senior citizen housing option. In order to encourage the development of high quality housing opportunities designed to accommodate the particular needs of senior citizens, the senior citizen housing option shall be permitted in all zones as a conditional use, except in the M, IPM, IPM2, IPM3, and C-4 zones within which this

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 10 option shall not be applicable. Preference shall be given to those projects which are within close proximity to public transit services and which are situated within one-quarter mile of a grocery store, pharmacy, restaurant, physician office, senior center or similar convenience service establishment. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 4 - Zoning Bulk and Parking Regulations, Section 4.15 - C-3, C-4, R-C, IO zones, be amended to read as follows: Section 4.15. - C-3, C-4, R-C, IO, and CPO zones. Bulk and parking regulations for service commercial (C-3), highway commercial (C-4), recreation and commercial (R-C), institutional and office (IO), and commercial and professional office (C-PO) zones are as follows: C-3 C-4 RC IO C-PO Minimum required: Lot area 5 acres 10,000 sq. ft. 5,000 sq. ft. Lot width (ft.) 100 150 250 100 50 Lot depth (ft.) 100 150 400 100 100 Front yard (ft.) 20 20 30 10 10 Side yard (ft.) 15 15 50 10 5 10 or equal Rear yard (ft.) 10 to bldg. 50 15 15 height Side or rear yards which 30 30 100 30 25 adjoin a residence zone (ft.) Off-street parking Per 300 sq. ft. floor area or 1 1 1 1 1 Per employee (whichever is 1 1 greater) Maximum permitted: Building height Stories 6 6 10 10 3 Feet 75 75 130 150 45 Floor area ratio 4.0 4.0 4.0 6.0 2.0 Lot coverage 80% 75% 85% 85% 75% (Ord. of 9-13-1999; Ord. No. 2014-08, 7-14-2014 ) BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 4 - Zoning Bulk and Parking Regulations, Section 4.16 - M, IPM Zones, be amended to read as follows: Section 4.16. - M, IPM zones.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 11 Bulk and parking regulations for industrial zones in M and IPM zones are as follows: IPM3 IPM IPM IPM2 (Aviation (Conventi (Planned (Technolo For All Permitted Uses M and onal Industrial gy Aeronautics Planned) Park) Center) Center) 2½ acres average; Lot area ½ acre 2½ acres 60,000 sq. 10 acres 1 acre ft. minimum Lot width (ft.) 100 200 150 100 100 Lot depth (ft.) 150 300 250 100 100 Front yard (ft.) 40 60 60 60 40 Side yard (ft.) 20 40 40 40 20 Rear yard (ft.) 20 40 40 40 20 Side or rear yard which adjoins 50 100 100 100 50 a residential zone (ft.) Off-street parking space: Per 800 sq. ft. of floor area 1 1 1 1 1 Per employee, per largest working shift (if greater than 1 1 1½ 1 1 the requirement under the floor area calculation) Maximum permitted: Building height Stories 2 Not limit 2 Not limit Not limit Equal to Equal to distance to distance to Feet 35 35 75* nearest lot nearest lot line line Floor area ratio 0.5 0.5 0.5 0.5 0.5 Lot Coverage 85% 85% 75% 65% 65% *Building height shall comply with all applicable Federal Aviation Administration, Department of Defense, and Unified Facilities Criteria height restrictions and obstruction marking and lighting standards. (Ord. of 3-24-1986; Ord. of 7-12-1993, § 1; Ord. of 8-23-1999; Ord. No. 2009-18, 10-12-2009) BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 4 - Supplementary Sign Regulations, Section 4.3 - Sign Definitions, be amended to insert the following definition in its correct alphabetical order:

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 12 Vehicle sign: A sign displaying a name or names, logo types, graphics, commercial messages or any combination thereof, which is attached to, painted on, or otherwise applied to a motor vehicle or utility trailer. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 4 - Supplementary Sign Regulations, Section 4.5 - Sign Permitted in All Districts and Not Requiring Permits, be amended by inserting the following in its correct alphabetical order: Q. Vehicle signs subject to the provisions of subsection 4.9-supplementary sign regulations, H., of this section. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 4 - Supplementary Sign Regulations, Section 4.6 - Sign prohibited in all districts, be amended to read as follows: 4.6 Sign prohibited in all districts. A. Signs which emit audible sound, vapor, smoke, odor, particles or gaseous matter. B. Any sign which competes for attention with, or may be mistaken for, traffic signals. Also, any sign that is determined by the city planner to constitute a traffic hazard by reason of size, location, content, color, or type of illumination. C. Off-premises signs of any type (billboards, temporary signs, directional signs for developments, etc.), except for shared freestanding signs as provided in subsection 4.4—Design requirements, A.5., and subsection 4.9—Supplementary sign provisions, F., of this section. D. Inflatable signs, except as specifically permitted in subsection 4.9—Supplementary sign provisions, D.3., of this section. E. Reserved. F. Signs painted on or attached to trees, fence posts, natural features, or telephone or utility poles. G. Signs that are flashing, rotating, or that give the appearance of movement, or are illuminated by flashing or intermittent lights, or lights of changing degrees or intensity, except as permitted under subsection 4.4—Design requirements, of this section. H. Temporary signs made of cardboard, paper, canvas or similar impermanent material, except those permitted in subsection 4.9—Supplementary sign provisions, of this section.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 13 I. Window signs covering more than 50 percent of a window or a door, or mounted above the first floor, except those permitted in subsection 4.9—Supplementary sign regulations, A.5., of this section. J. Pennants, balloons, streamers, flags, etc. except when permitted in subsection 4.5—Signs permitted in all districts and not requiring permits and in subsection 4.9—Supplementary sign regulations, D.1., of this section. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 4 - Supplementary Sign Regulations, Section 4.9 - Supplementary Sign Provisions, be amended by inserting a new Section H - Vehicle and Utility Trailer Signs, as follows: H. Vehicle and utility trailer signs. Vehicles or utility trailers, shall be permitted to have vehicle signs attached to or painted on them, with no sign permit required. However, the city planner may require any vehicle or utility trailer with a vehicle sign to be moved if he/she determines that the vehicle is inoperable or being used for the sole purpose of displaying signage. Vehicles and utility trailers shall be moved to a location not visible from the public right-of-way, or, if no such location is available, as far away from the public right-of-way as possible. In making the determination, the city planner shall use the following criteria; at least two criteria shall be met before this section requires moving a vehicle: 1. The sign is temporarily attached to the vehicle or utility trailer, rather than painted on or applied in a permanent manner. 2. The sign includes directional copy or symbols that only function correctly when the vehicle or utility trailer is parked in one or more specific locations. 3. The vehicle or utility trailer does not move during the normal business hours of operation of the business. 4. The vehicle or utility trailer is regularly parked in a location or manner to be prominently displayed to the public, even though a more discrete parking area is available at the business location. 5. The vehicle or utility trailer is inoperable, meaning it is not properly and currently registered and tagged; is damaged or disabled as to not immediately be movable; is raised off the ground; is missing required equipment enabling it to travel on a public roadway; is parked in a location where it cannot access a public roadway; or cannot be started and moved off its location. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 8 - Performance Standards, Section 8.2 - Uses requiring performance standards review procedure be amended to read as follows:

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 14 8.2 Uses requiring performance standards review procedure. Those uses in the C-3, IPM, IPM2, IPM3, and M zones and uses accessory thereto, which are specified as being subject to performance standards review procedure, are subject to the procedure specified in article 5, section 8.6 in obtaining a site plan approval. The city planner may require other uses, whether existing or proposed and regardless of the particular zoning district, to submit to the performance standards review procedure when there exists reasonable grounds to believe that a proposed use is in violation, or is likely to violate, the performance standards, in which event, the property owner shall comply with [the] performance standards review procedure. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 8 - Performance Standards, Section 8.53 - Noise be amended to read as follows: 8.53 Noise. The maximum sound pressure level radiated by any use or facility (other than transportation facilities open to the public) at the property line shall not exceed the values in the designated octave bands given in [the following] table I, after applying the corrections shown in [the following] table II. The sound pressure level shall be measured with a sound level meter and associated octave band analyzer conforming to standards prescribed by the American Standards Association (American Standard Sound Level Meters for Measurement of Noise and Other Sounds, Z243-1944, American Standards Association, Inc., New York, N.Y., and American Standard Specification for an Octave Band Filter Set for the Analysis of Noise and Other Sounds, Z24.10-1953, American Standards Association, Inc., New York, N.Y., shall be used). Table I Octave Band Sound Pressure Range In Level in Decibels Cycles re 0.0002 per Second dyne/cm 2 30— 300 60 301—2,400 40 Above 2,400 30 If the noise is not smooth and continuous and is not radiated between the hours of 10:00 p.m. and 7:00 a.m., one or more of the corrections in table II shall be applied to the decibel levels given in table I. Table II Type of Location of Operation Correction in Decibels or Character of Noise 1. Daytime operation only 2. Noise source operates less than* a. 20 percent of any one-hour period 5 b. 05 percent of any one-hour period 10

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 15 3. Noise of impulsive character (hammering, etc.) -5 4. Noise of periodic character (hum, screech, etc.) -5 Property is located in one of the following zones and is not 5. within 500 feet of any residential district*: a. Central commercial C-2 zone 5 Service commercial C-3 zone b. 10 Manufacturing M zone Property is located in industrial park manufacturing zone IPM, 6. 10 IPM2, or IPM3 *Apply one of these corrections only. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 8 - Performance Standards, Section 8.54 - Vibration be amended to read as follows: 8.54 Vibration. No vibration shall be permitted which is discernible without instruments at the property line. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 8 - Performance Standards, Section 8.58 - Glare be amended to read as follows: 8.58 Glare. No direct or sky-reflected glare, whether from floodlights or from high- temperature processes such as combustion or welding or otherwise, shall be permitted. This restriction shall not apply to signs otherwise permitted by the provisions of this ordinance. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 8 - Performance Standards, Section 8.6 Performance standard procedure, Section 8.61 Application be amended to read as follows: 8.61 Application. An application for a site plan approval shall be accompanied with a performance standard review application when a use or occupancy is required, and shall be referred by the city planner to the planning commission. The applicant shall also submit, in an amount equal to the required number of site plan submissions, a plan of the proposed construction or development, including a description of the proposed machinery, operations, and products, and specifications for the mechanisms and techniques to be used in restricting the emission of dangerous and objectional elements referred to in article 5, section 8.1, in accordance with rules prescribed by the planning commission specifying the type of information required in such plans and specifications, and an affidavit by the applicant acknowledging his understanding of the applicable performance standards and agreement to conform with same at all times.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 16 No applicant will be required to reveal any secret processes, and any information submitted will be treated as confidential if requested. The fee for such application shall include the cost of the special reports required to process it, described below. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 6 - Off-street Parking, Driveways and Loading Facilities, Section 3 - Required Off-street Parking Spaces, be amended by striking Section 3.11 - Maximum Number of Parking Spaces. BE IT FURTHER ORDAINED: That Appendix B - Zoning, Article 12 - Definitions - Nonresidential zones be amended to read as follows: Nonresidential zones: C-1, C-1A, C-2, C-2A, C-3, C-4, C-PO, RC, IO, M, IPM, IPM2, IPM3, SC-1, SC-2, or SC-3 zone. ADOPTED: AUGUST 27, 2018 COUNCIL COMMITTEE OF THE WHOLE REPORT - JULY 24, 2018 The Council Committee of the Whole met on July 24, 2018 at 6:02 p.m., with Council President Slavin presiding. Members of Council present were Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Polce, and Mr. Hare. Mr. Anderson, and Mr. Lindell were absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Ms. Scarborough (Utility), and Mr. Shevock and Dr. Stewart (Legislative, Finance, and Administration). Mrs. Doyle (Utility) was absent. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Dedication of Rights-of-Way and Public Infrastructure - Senators Lake Mrs. Donna Mitchell, City Manager, reviewed the background and analysis regarding the dedication of rights-of-way and public infrastructure for the Senators Lake Subdivision. She advised members that this development had been completed, including all of the punch-list items. Mrs. Mitchell noted that the total construction value of the public improvements was $403,399.50, explaining that the estimated construction value was approximately $85,416 for the sewer utility infrastructure, $87,700 for the water utility infrastructure, $115,105 for the storm water infrastructure, and $115,178 for the street infrastructure. Staff recommended acceptance of dedication of rights-of-way and public infrastructure of the Senators Lake Subdivision. Dedication is to include all of the referenced public improvements.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 17 The Committee recommended approval of staff’s recommendation. By consent agenda, Mr. Lewis moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). Governing Policy for Energy Commodity Risk Management Mrs. Donna Mitchell, City Manager, reviewed the proposed revisions to the Governing Policy for Energy Commodity Risk Management. Staff recommended adoption of the revised policy. The Committee recommended approval of staff’s recommendation. By consent agenda, Mr. Lewis moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Hare presiding. Bond Counsel Proposal - Public Private Partnership (P3) - Parking Garage Mrs. Donna Mitchell, City Manager, advised that members of City Council had expressed an interest in a downtown parking garage and staff reached out to Ballard Spahr LLP, the City’s current bond counsel, for assistance from their Public Private Partnership (P3)/Infrastructure Group for this Project. She stated that, in doing so, the City will have the expertise needed for the Project and subsequent negotiations. Using the bond counsel will also provide confidentiality of competitive pricing and negotiations. Mrs. Mitchell explained that the Ballard Spahr Proposal consisted of two (2) phases and the expenditure required would be between $100,000 and $150,000. She noted that Phase 1 of the engagement will include preparing a Request for Qualifications and Requests for Proposal for the selection of a preferred vendor, and Phase 2 will commence upon the selection of the preferred developer for the Project and will end upon closing. Mrs. Mitchell stated that Phase 2 will include the negotiations if the City moves forward after Phase 1. Staff recommended authorizing the City Manager to enter into a contract with Ballard Spahr, LLP for legal services for the purpose of conducting solicitations and negotiations for a downtown parking garage “Project.” Mr. Neil stated that he is not normally in favor of P3s because he wants to make sure that the citizens get the best value for their money; however, in the case of this garage, he thought it would be to the City’s advantage to be able to enter into a partnership which would lessen the risk and strengthen what the City is able to do regarding the building.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 18 Mayor Christiansen asked if there are time lines and benchmarks that have to be met for each of the phases. Responding, Mrs. Mitchell stated that she thought that the proposal included benchmarks. She explained that they had discussed them and, if they were not included in the proposal, she would get some actual benchmarks and disseminate them to the Mayor and members of Council. Mr. Lewis asked if the bond bill money the City received would cover this entire expenditure. In response, Mrs. Mitchell, advised that this was actually budgeted for in the City Manager’s budget through the budget process and would be coming out of those funds. She reminded members that she had previously stated that she had $200,000 budgeted for a consultant or engineering or whatever the City needed for the P3, whether it be a P3 or whether it would be costs for engineering and design if the City did it on its own. Mrs. Mitchell stated that she thought that the bond bill money is for if the City goes forward with construction. She noted that this is just for the legal needs. Mr. Slavin clarified that the money Mr. Lewis was referring to was the $1M that the City received from the State of Delaware. He stated that those funds have to be used for bricks and mortar and cannot be used for fees like this. Mr. Lewis stated that he wanted that clarification so the public is aware that it is City money that is being used for the legal purposes. Mr. Slavin noted that he thought that, as Mr. Neil indicated, this is such a smart way to do this project because it reduces the risk for the City. He explained that this option allows someone else to represent the City, handle the risk, and go through the proposals in a very transparent way. Mr. Slavin stated that the alternative would be the traditional route, which he thought would be very risky, and if the City took that route, they would currently be looking at engineering and architectural fees just to see whether the City could afford to move forward. He noted that the other part of this is that once the City accomplishes its first successful P3, the City will have that experience and be able to do it again. Mr. Slavin moved to recommend authorizing the City Manager to enter into a contract with Ballard Spahr, LLP for legal services for the purpose of conducting solicitations and negotiations for a downtown parking garage “Project,” as recommended by staff. The motion was seconded by Mr. Cole. Responding to Mr. Hare, Mrs. Mitchell confirmed that this was not committing the City to construction or anything like that. Mr. Hare asked if this matter would have to go to referendum if it was recommended for approval and would cost the City more than $3M. In response, Mrs. Mitchell explained that if the City were to do a bond issue over a certain limit, it would have to go to a referendum; however, a P3 is more like a lease payment, so it would not have to go to a referendum. Mr. Hare questioned whether citizens would have a say if the City decided to build a $15M parking garage and Mrs. Mitchell explained that she did not believe that they would for a P3 because it could go through Council. Mr. Slavin clarified that the citizens would have every say in it because they have an opportunity to attend every Committee and Council meeting. He stated that the citizens would have the opportunity when the City has the Requests for Proposal (RFP) and when Council makes a decision along the way. Mr. Slavin noted that this

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 19 would be a series of votes that City Council, whether it is this Council or the next one, has to make and that they would be transparent about it every step of the way. The Committee recommended authorizing the City Manager to enter into a contract with Ballard Spahr, LLP for legal services for the purpose of conducting solicitations and negotiations for a downtown parking garage “Project,” as recommended by staff. By consent agenda, Mr. Lewis moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). Review of Pension Benefits - Cost of Living Adjustment (COLA) (2018 Budget Hearing) Mrs. Donna Mitchell, City Manager, reminded members that, during the Special City Council Meeting - Budget Review of May 29, 2018, a conversation regarding retiree benefits came up and Mr. Slavin asked that this item be placed on a Legislative, Finance, and Administration Committee agenda to determine if the City can do something midyear. She stated that she believed that in the past there had been a motion for an annual review and, when the City did a cost of living adjustment (COLA) last year, she was surprised to learn that the City had not done a COLA since 2006. Mrs. Mitchell advised members that, included in the Fiscal Year 2018 Budget, City Council approved an ad hoc 2% COLA for the General Pension Plan retirees and the annual cost was $87,982, as calculated by the City’s actuary. Mrs. Mitchell informed members that she had reviewed the State plans and noted that the legislature grants a COLA every once in a while; however, all of their plans are at least 87% to 100% funded, and some are actually over funded. She reminded members that the City’s plan was currently at 65%. Mrs. Mitchell stated that one of her concerns was that the 2% COLA last year was $88,000, and if members put another 2% in this year or next year, that would be another $88,000 taken away for the actual operating budget. She explained that the City has had some tight times and that does not help fund the operating budget because it is going to be cumulative. Mrs. Mitchell advised members that the City currently has 210 non-police Defined Benefit Plan retirees/spouses of which 110 also receive Medicare B reimbursements, and the Defined Contribution Plan currently has 27 retired employees. She stated that there are currently 95 non-police Defined Benefit Plan active employees and 141 Defined Contribution Plan active employees. Mrs. Mitchell stated that the City has developed two (2) sets of employees, those in the Defined Contribution Plan and those in the Defined Benefit Plan. She explained that the Defined Benefit Plan does not have a provision for COLAs; however, the employees can request a COLA from the legislative body and, in the past, ad hoc COLAs have been considered and approved when presented to City Council. Mrs. Mitchell stated that based on law, the City cannot give the Defined Contribution Plan employees a COLA. Mrs. Mitchell stated that, while she understands the retirees’ rationale, the retirement plans have been moving away from this provision and the State of Delaware’s plans are pretty much closed on automatic COLAs.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 20 Mrs. Mitchell cautioned members, if the City does approve a COLA, that accounting pronouncements changed with the latest accounting standard changes and if an ad hoc COLA is considered substantive, then it is considered automatic, and has to be calculated into the actuary liability as if they are automatic COLAs. Mrs. Mitchell read the definition of substantive from the Governmental Accounting Standards Board (GASB) Pronouncement 67, as follows: Considerations that might be relative to determine whether such changes are substantively automatic include the historical pattern of granting the changes, the consistency in the amounts of the changes, or in the amounts of the changes relative to a defined cost of living or inflation index. Whether there is evidence to conclude that changes might not continue to be granted in the future despite what might otherwise be a pattern that would indicate such changes are substantively automatic. Mrs. Mitchell reiterated that, if the City does a COLA frequently, they will have to be included in the actuary liability. She stated that she would recommend a five (5) to 10 year window if the City is going to do anything; however, she advised that she would really like to see the funding up higher than 65% before a COLA is considered, which was her recommendation. Staff recommended future ad hoc cost of living increases for the participants of the Defined Benefit Plan be taken under consideration in years where the Pension Plan is fully funded. Responding to Mr. Slavin, Mrs. Mitchell confirmed that the staff recommendation would be the policy of the City, and it would be up to each Council whether they want to amend the policy in a given budget year. Mr. Slavin asked if it is possible to give retirees a one-time payment that doesn’t go to the base amount, like a bonus or a stipend. In response, Mrs. Mitchell stated that she thought that it would be possible to give a bonus or something similar, rather than a percentage, if it is infrequent. She explained that if a bonus was given frequently, then that would have to be done the same way. Mrs. Mitchell stated that she thought that would be a potential way of doing this; however, she cautioned members that Deputy City Solicitor William Pepper had previously advised her to ensure that whatever she does, do it consistently among the whole group, in order to avoid a discrimination issue. Mr. Slavin stated that he was just looking for different tools that may be available to achieve the outcome without worrying about what the IRS is prohibiting. Mr. Hare asked if it would be possible to discuss this matter every two (2) years instead of every five (5) to 10 years, or if a COLA is not given this year and Social Security gives half a percent increase, the City could discuss it next year and maybe give them half a percent. Responding, Mrs. Mitchell advised that if members are going to discuss it every year and give something every year, it’s going to be considered automatic. She suggested that members could review the pension funding level every so many years and make a decision based on that, explaining that if it has

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 21 increased five (5) points, then maybe members might want to do something at that time. Mr. Hare indicated that, as Mr. Slavin said, it could be a one-time bonus instead of a percentage, and stated that he did not think the City should go five (5) to 10 years without discussing this matter. Mrs. Mitchell advised that she is looking at the liabilities and trying to get the funding level up, so that it is not impacted, explaining that as members impact that, they are impacting what is available for the budget. Mr. Hare suggested discussing this matter again in the spring to see where the funding liability is when it is time to budget. Responding to Mr. Hare, Mrs. Mitchell stated that her recommendation would be to discuss this matter when the Plan is fully funded; however, members can amend her recommendation as they see fit. She advised that her recommendation was based on the budget impact, explaining that the funding level significantly affects the liabilities. Mr. Hare noted that he could not remember the last time the Plan was fully funded. In response, Mrs. Mitchell advised that one of the things that affected the funding was when the Plan was moved out of the retail portfolio with Merrill Lynch to an institutional plan with Pierce Park Group. She explained that when that move was made, all of the investments had to be cashed in and that’s what took the Plan down because there were large market losses during that time. Responding to Mr. Slavin, Mrs. Mitchell confirmed that the investments were moved at the behest of the enrollees. She explained that this was requested because Merrill Lynch was making a lot of fees off of the wealth plan that they had the investments in. Mrs. Mitchell stated that the Plan started to rebound in 2008, however, that was when the market took another dive. In response to Mr. Slavin, Mrs. Mitchell confirmed that one of the reasons why the Plan dropped below 100% funding was also the new GASB standard that required the City to book expenses that were not previously required. Mr. Hare noted that, in reviewing the funding levels of other municipalities, the City’s funding is significantly lower. He stated that the level of other municipalities was approximately 85%, while the City is at 60%. Responding, Mrs. Mitchell advised that the City had made a lot of progress over the last several years, noting that the funding level was at 40% not too long ago. She stated that the market had rebounded in the last couple of years, and the City was putting in the excess money from personnel savings in the prior year budget and had put a lot of electric money into the plan to get it funded. Mr. Hare indicated that he thought members should at least review this matter every other year. In response to Mr. Shevock, Mrs. Mitchell stated that she did not have a schedule or projection of when the percentage might be higher, explaining that one never knows

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 22 what the market values are going to be at the end of the year. She advised that the City is funding the Plan based on the actuary required contributions. Mr. Cole asked if there was any reason why members could not continue to review the funding each year. Responding, Mrs. Mitchell stated that if members wanted to continue to have this discussion every year, she was okay with keeping it the way it was. Mr. Hare noted that discussing this matter every year might at least help members understand why the funding isn’t going up. Mr. Hare moved to leave it like it is, seconded by Mr. Sudler. Mr. Lewis stated that, for the most part, he concurred, noting that members can at least get an update annually. Mr. Slavin asked that an opportunity be provided for public comment prior to members voting on the motion. The motion to leave it like it is was rescinded by Mr. Hare and Mr. Sudler. Mr. Lester Blakeman, Sr., 209 Falmouth Way, reviewed information he had compiled regarding the civilian pension plan. Mr. Blakeman, referring to item 3 on his handout entitled “Points to Pounder, Civilian Pension Plan” and the “Breakdown of Monthly Pension Payments, Civilian Pension Plan (Retiree Payment as of January 15, 2008),” noted that in 2008 there were 74 retirees making less than $1,000 per month, 62 retirees making less than $2,000 per month, 33 retirees making less than $3,000 per month, one (1) retiree making $3,090 per month, one (1) retiree making $4,212 per month, and one (1) retiree making $4,551 per month, so they were not getting rich on their pension payments. He stated that some of the retirees were actually receiving $200 per month, so the 2% increase gave them an additional $480 per year. Mr. Blakeman indicated that those people are struggling and a lot of them are spouses of retirees who have died, which is a difficult group to deal with. Mr. Blakeman stated that there’s no question in anybody’s mind that the goal of fully funding the pension plan is extremely critical and he will support anything that accomplishes that goal. He requested that, prior to making a decision, members of Council be provided with the monthly payment amounts for all current retirees, listed from lowest to highest, without their names but including their status, age, and date of retirement. Mr. Blakeman indicated that he thought that this would give members the ability to see the people they’re talking about and the amounts they are receiving, so they can make an informed decision regarding increases. Mr. Blakeman also requested some type of assurance of when the Plan would be fully funded, explaining that the retirees need some confidence that it will not be another 12 years before a COLA is made. He stated that he knew that this seemed like a lot; however, he asked members to understand his perspective that all union and non-union employees and police retirees get an increase every year, and the civilian retirees are the only group that do not. Mr. Blakeman noted that the pension plans are non-negotiable and were written by the City for the two (2) employee groups, with no input from them. He indicated that he thought that the civilian retirees had provided as much support,

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 23 help, and success in being a place where people want to live as everybody else, and they should not be singled out because the plan is not fully funded. Mr. Blakeman stated that the cost of living had increased for the civilian retirees just like it had for everyone else, yet in the past 12 years, they only received a 2% increase. He noted that he really wants to have the plan fully funded; however, he does not know why the retirees should be punished, since the unfunded liability is not their fault. Mr. Blakeman reminded members that the GASB told the City some time ago that the City should have been funding the pension plan and the expenses as they went and that was not done. He stated that the sitting Councils elected to put it off, until they finally had to start acknowledging it. Mr. Blakeman indicated that he did not believe that it was fair for Council to tell the retirees that they do not get a COLA because it’s going to cost more money, when they give the employees a pay raise, which also takes money. Mr. Sudler asked Mrs. Mitchell if the City could look into Mr. Blakeman’s request regarding an increase for the civilian employee pension plan members. Responding, Mrs. Mitchell reminded members that the civilian retirees in the 401 plan do not get the option for a COLA and they also helped do the same things for the City that the other civilian retirees did. She advised that the real issue, however, is budgetary, explaining that the City did not plan on a COLA or get an actuary analysis, so she was not prepared to provide an opinion regarding whether the City should give a COLA. Mrs. Mitchell stated that it was her recommendation that if Council is going to give a COLA every year, it needs to be built into the actuary study, and that it would cost more than $80,000, so Council would need to decide where the revenue is going to come from. Mrs. Mitchell reviewed the current demographics for the General Employee Pension Plan, explaining that the changes in demographics since 2008 have impacted the liability. She stated that there were currently 64 members of the plan receiving under $1,000, 84 members receiving between $1,000 and $2,000, 49 members receiving between $2,000 and $3,000, 10 members receiving between $3,000 and $4,000, six (6) members receiving between $4,000 and $5,000, and one (1) member receiving more than $5,000. Mrs. Mitchell advised that a lot of Baby Boomers are retiring at a younger age because, under the older plan, employees can retire with 20-25 years of service. She explained that these Baby Boomer retirees make higher wages than some of the older retirees and the spouses of the retirees, and they have a long life expectancy, and these factors are impacting the liability. Responding to Mr. Sudler, Mrs. Mitchell stated that she could not provide an estimate in regard to the cost without the actuarial analysis; however, the cost for an automatic COLA would be significant. In response to Mr. Polce, Mrs. Mitchell stated that the General Employee Pension Plan was 65% funded. Mr. Polce stated that he would like to see the City’s net asset ratio of the unfunded liability portfolio, as well as the net asset ratio of the entire portfolio, explaining that he thought this information would provide members with an accurate representation of the severity of the issue and how quickly they must act.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 24 Mrs. Mitchell advised members that the Police Pension Plan does have an automatic 2% COLA and the State of Delaware gives the City approximately $500,000 per year toward funding that unfunded liability and the Police Pension Plan. She stated that the General Employee Pension Plan does not have an automatic COLA, and that Plan is only funded by the City. Mrs. Mitchell noted that, since she had worked for the City in 1978 under the previous Finance Director, as far as she could recall, the City had always had an actuary study and funded the plan based on what the actuary said. She stated that changes in the market, GASB, and IRS since 1978, as well as the Orange County, California scandal and the Dodd-Frank laws had created many issues for the defined benefits plans, explaining that the City did not have complete control over everything that happened and it was not necessarily the City’s funding. Mr. Slavin stated that he thought that the overall sentiment was that members would like to do something and would like the flexibility to do it; however, it is a data driven decision and they do not currently have the data to make that decision. He explained that members needed to be careful about saying that they would review the data every year, noting that, because of the IRS regulations, it would be considered automatic and the City would automatically have to book the expense. Mr. Slavin, referring to Mr. Blakeman’s comment that the GASB said that the City should have been doing this all along, clarified that the GASB did not say that and these were new rules, which were the result of other places, like Enron, that completely underfunded their pensions with the hopes that they would become more successful in later years and left people with nothing. He noted that Mr. Blakeman had stated that everyone except the civilian pensioners get a raise, including elected officials, and clarified that he did not believe elected officials in the City had received a raise since 2002. Mr. Neil stated that he thought that members needed to look at this a little bit differently. He noted that, as Mrs. Mitchell mentioned, people are retiring younger, after 25 years of service, and social security is the ultimate safety net and pensions from state governments are an add-on to that; however, he explained that there is a gap when a person is not eligible for social security. Mr. Neil stated that the question is whether the City should fund pensions so that retirees never have to work again, and if they are considering the pension as the only means by which the retiree will live until they can receive social security. He explained that, with the gap between retirement and receiving social security, he thought that there was a very good chance that the retirees are going to seek employment. Mr. Neil noted that the other factor to consider is the loyalty that the City has to people who have served them loyally. He stated that he thought that it’s a reward that the City gives for the services that the employees have provided, but questioned whether it should be given as the primary means of being able to live. Mr. Blakeman clarified that he was not requesting a COLA every year and he did not think it was reasonable to ask for a COLA every year. He reviewed the “COLA History” he compiled, noting that he understood from the history that they are not going to get a COLA every year; however, it was addressed on a fairly regular basis.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 25 Mr. Blakeman indicated that 12 years was a long time to wait for consideration, stated that some acknowledgment in less than 12 years would be appreciated. Mr. Slavin stated that he thought that this was a topic worth further discussion once members have some of the other data to help inform their decisions. The Committee tabled this matter to be brought back at a future date when Mrs. Donna Mitchell, City Manager, has gathered the appropriate data, and that it be communicated to Mr. Lester Blakeman and the retirees in advance so they can be a part of the discussion. By consent agenda, Mr. Lewis moved for approval of the Committee’s recommendation, seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). By consent agenda, Mr. Lewis moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). MONTHLY REPORTS - JUNE 2018 By motion of Mr. Lewis, seconded by Mr. Lindell, the following monthly reports were accepted by consent agenda: City Assessor's Report City Council’s Community Enhancement Fund Report City Manager's Report City Planner's Report Controller/Treasurer's Budget Report Fire Chief's Report Police Chief's Report QUARTERLY REVIEW (APRIL, MAY, AND JUNE) CAPITAL INVESTMENT PLAN REPORT Members were provided the Quarterly Capital Investment Plan Report as of June 30, 2018. By consent agenda, Mr. Lewis moved for acceptance of the Quarterly Capital Investment Plan Report as of June 30, 2018. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). QUARTERLY REVIEW - PASSPORT ACCEPTANCE FACILITY OPERATIONS AND REVENUES REPORT Members were provided the Annual Passport Acceptance Facility Operations and Revenues Report as of August 2018. Mrs. Donna Mitchell, City Manager, reminded members that Council had approved the passport facility on a trial basis, to be reviewed after the first year. She noted that the first year had ended and there was a net profit of approximately $25,000 from the passport facility. Staff recommended continuing the passport acceptance facility operations permanently.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 26 Mr. Lewis asked if the part-time employees were still running the facility. Responding, Mrs. Mitchell advised that the two part-times employees were still there and they work very well together. She noted that they have coordinated their schedules so that the facility can be open one more day a week while maintaining the same hours. Mr. Sudler moved for approval of staff’s recommendation, seconded Mr. Lindell and unanimously carried. APPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN - PUBLIC ADVISORY COMMITTEE (PAC) OF THE DOVER/KENT COUNTY METROPOLITAN PLANNING ORGANIZATION (MPO) - ALBERT W. HOLMES, JR. - AT-LARGE ALTERNATE (TO FILL THE UNEXPIRED TERM OF C. DAVID JAMISON - TERM TO EXPIRE JULY 2019) Mayor Christiansen requested the appointment of Albert W. Holmes, Jr. to the Public Advisory Committee (PAC) of the Dover/Kent County Metropolitan Planning Organization (MPO) to fill the unexpired term of C. David Jamison, term to expire July 2019. By consent agenda, Mr. Lewis moved for approval of the appointment of Mr. Holmes, as recommended by Mayor Christiansen. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). REAPPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN - SILVER LAKE COMMISSION - ONE-YEAR TERMS TO EXPIRE MAY 2019 Mayor Christiansen recommended the following reappointments to the Silver Lake Commission for one-year terms to expire May 2019: Nicholas A. Adams Tricia K. Arndt Zachery C. Carter Dean E. Holden Lyle Allen Jones By consent agenda, Mr. Lewis moved for approval of the reappointments to the Silver Lake Commission, as recommended by Mayor Christiansen. The motion was seconded by Mr. Lindell and carried by a unanimous roll call vote (Hare absent). REZONING REQUEST - FIRST READING OF PROPOSED ORDINANCE #2018-08 A request was received to rezone properties located at 127, 129, 133 and 135 Roosevelt Avenue, consisting of three parcels of land (133 and 135 Roosevelt Avenue share one parcel) containing 0.83+/- acres, owned by The Clyde Corporation. The properties are currently zoned R-8 (One-Family Residence) and the proposed zoning is RG-2 (General Residence). (Tax Parcels: ED-05-077.18-02-71.00-000, ED-05-077.18-02-72.00-000, and ED-05-077.18-02-73.00-000, Planning Reference: Z-18-01, 2nd Council District) Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 27 Mr. Neil moved to refer the request to the Planning Commission on September 17, 2018 and set a public hearing for October 8, 2018 at 7:30 p.m. The motion was seconded by Mr. Lewis and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2018-08 as read by the City Clerk, by title only, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTIES LOCATED AT 127, 129, 133 AND 135 ROOSEVELT AVENUE ANNEXATION/REZONING REQUEST/FIRST READING OF PROPOSED ORDINANCE #2018-09 - PROPERTY LOCATED AT 179 MIFFLIN ROAD, OWNED BY STEVEN E. ANDREW A request was received for annexation and rezoning of property located at 179 Mifflin Road, consisting of 1.37+/- acres, owned by Steven E. Andrew. This property is currently zoned RS-1 - Single Family Residential (Kent County zoning classification) and the proposed zoning is R-8 - One Family Residence (City of Dover zoning classification). Staff recommended that the request be referred to the Utility Committee on August 28, 2018 and to the Planning Commission on September 17, 2018; and that a public hearing be set for October 8, 2018 at 7:30 p.m. (Tax Parcel: ED-00-076.10-01-32.00-000; Planning Reference: AX-18-02; 1st Council District) Mr. Neil moved for referral, as recommended, seconded by Mr. Cole and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 179 MIFFLIN ROAD FINAL READING - PROPOSED ORDINANCE #2018-07 The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of July 23, 2018. Council President Slavin reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City’s website at www.cityofdover.com under “Government.” Mr. Neil moved that the Final Reading of the proposed ordinance be acknowledged by title only, seconded by Mr. Lewis and unanimously carried. Mr. David Hugg, Director of Planning and Community Development, advised that the amendment was the result of an appeal which the City lost due to unclear language in the difference between how long a vehicle that was inoperable or had been wrecked could remain on a property, versus one that had an expired registration. Responding to Mr. Lewis, Mr. Hugg stated that the amendment would not conflict with State statutes.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 28 By motion of Mr. Anderson, seconded by Mr. Neil, Council, by a unanimous roll call vote (Hare absent), adopted Ordinance #2018-07, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 106 - Traffic and Vehicles, Article III - Stopping, Standing and Parking, Division 1 - Generally, Section 106-130 - Wrecked, Nonoperating, or Improperly Parked or Equipped Vehicles of the Dover Code be amended to read as follows: Sec. 106-130. - Wrecked, nonoperating, or improperly parked or equipped vehicles. (a) Prohibited. It shall be unlawful for any person to park any vehicle or permit any vehicle to remain parked on the streets of the city when that vehicle is wrecked, nonoperating or improperly equipped to such an extent that it would be unlawful to drive the vehicle upon the streets of the city in its condition. (b) Leaving vehicles on property. (1) It shall be unlawful for any person in charge or in control of any property within the city, whether as owner, tenant, occupant, lessee or otherwise, to: a. allow any vehicle partially dismantled, stripped, nonoperating or in such repair as to render it unable to operate legally on a public street, or a wrecked, junked or discarded vehicle to remain on the property for more than five days; or b. allow any operable unregistered or uninspected vehicle to remain on the property for more than 90 days. (2) This subsection shall not apply with regard to a vehicle in an enclosed building or enclosed area designed and approved for such purposes, a vehicle on the premises of a business enterprise licensed and approved for vehicle storage or salvage or repair, or a vehicle in an appropriate storage place or depository maintained in a lawful place and manner as approved by the city. (3) Unregistered or uninspected vehicles whose owners have properly parked and secured them and who have notified the department of planning and inspections may be granted extensions of the 90-day limit on keeping of unregistered or uninspected vehicles for reasons including but not limited to out-of-state military service, illness, extended travel or such other reasons as approved by the department. (c) Parking in grass. Vehicles shall not be permitted to be parked in front, side, or rear yards required by appendix B pertaining to zoning, except in approved driveways, garages, carports, or parking pads. (Code 1968, § 31-81; Code 1981, § 13-37; Ord. of 11-12-1996)

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 29 State Law reference - Driving of hazardous vehicles prohibited, 21 Del. C. § 4335. ADOPTED:AUGUST 27, 2018 CITY MANAGER'S ANNOUNCEMENTS Mrs. Donna Mitchell, City Manager, announced that the City offices would be closed on September 3rd in observation of Labor Day. COUNCIL MEMBERS' ANNOUNCEMENTS Council President Slavin reminded members to wish Mayor Christiansen a happy birthday on September 4th. Mr. Lewis announced that he attended Comic Con on Saturday and noted that the event is getting bigger and bigger as the years progress. He stated he went to a local restaurant afterward and there were people there eating that had participated in Comic Con so it is good for the City. Mr. Lewis stated that he also attended a lot of back to school events. Mr. Sudler announced that The Grand Masonic Lodge, located on State College Road, would be hosting a back to school barbecue on Saturday, September 1st, from 11:00 a.m. to 6:00 p.m. Mr. Anderson invited everyone to participate in the Kent Goes Purple movement, starting with Purple Sunday, and encouraged churches and members of the faith community to bring attention and the solution on Purple Sunday. He also invited anyone who was interested to visit Vines Community Project or Delaware Goes Purple on Facebook. Mr. Anderson also invited everyone to a rally on September 15th on The Green around noon. Mr. Polce commended Mr. Hugg and his team for a really great open house event that featured the City’s Comprehensive Plan the previous Thursday at the public library. He advised that he was struck by the robust data that many will find very interesting as they think very strategically about the future of the City and by the desire of many in the community to be bold with economic development opportunities. Mr. Polce noted that the data reflects that they are doing things well, but not necessarily great, and to be very creative and to be very bold in their economic development opportunities as they move forward. Mr. Lindell advised that he had the opportunity to attend the Capital School District opening day ceremonies the previous week and he had a special guest with him, his four-year-old daughter. He noted that it was a valuable time to have her with him because the guest speaker was Congresswoman Lisa Blunt Rochester, who had a very poignant message for the group that was gathered there: “Rather than getting frustrated, get motivated - You get more done that way.” Mr. Lindell wished all of the students in the Dover area, from preschool all the way to college, a great school year, and a safe one as well. Mr. Cole moved for adjournment, seconded by Mr. Anderson and unanimously carried.

CITY COUNCIL MEETING OF AUGUST 27, 2018 PAGE 30 Meeting adjourned at 8:23 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of August 27, 2018, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2018\08-27-2018 Council Minutes.wpd

MEMORANDUM Department of Planning & Inspections P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7196 Fax (302) 736-4217 DATE: August 31, 2018 TO: City Council FROM: Planning Office SUBJECT: MI-18-03 Text Amendment: Manufactured Housing and Land Lease Communities (Proposed Ordinance #2018-01) Update on Status of Revisions to proposed Ordinance and Recommendation from the Planning Commission Summary At their August 20, 2018 meeting, the Planning Commission reviewed proposed Ordinance #2018-01: Manufactured Housing and Land Lease Communities. This was the second time the Commission reviewed the proposed Ordinance, the first time being at their March 19, 2018 meeting. In the time between these two meetings, the Planning Office made substantial changes to the draft of the Ordinance in order to address the concerns of the Planning Commissioners as well as concerns from the public heard during the March Public Hearing. The proposed changes from this work period are described below. During the August 20, 2018 meeting, the Planning Commission was presented with both the original Ordinance and “Staff Substitution #1.” Because of the extent of the changes made to the draft, Planning Staff believed that a complete alternative to the original Ordinance would be more easily understood than a series of amendments. Staff Substitution #1 is attached in its entirety to this memo. The Planning Commission is recommending Staff Substitution #1 to City Council instead of the original Ordinance. They also requested a smaller series of additional changes which are currently being codified as “Planning Commission Amendment #1;” Planning Staff is working to prepare this Amendment. The proposed changes from this Amendment are also described below. Given the time since the Ordinance was first introduced, the Planning Office’s current recommendation to City Council for their September 10, 2018 meeting is that they lift Ordinance #2018-01 from the table and schedule a Public Hearing and Final Reading of the Ordinance for their September 24, 2018 meeting. At the September 24 meeting, City Council may then consider the Planning Commission recommendation and take final action on the Ordinance. The Planning Office will prepare a complete Report packet of the Planning Commission’s review process and recommendations on this item for the September 24th City Council Meeting. Proposed Changes The proposed changes of Staff Substitution #1 were drafted following further research on the Delaware Code, Title 25, Chapter 70- Manufactured Homes and Manufactured Communities, and Title 24, Chapter 44- Manufactured Home Installation, plus on detailed review of written and verbal testimony given at the Public Hearing (Planning Commission Meeting of March 19,

Memorandum on MI-18-03 Text Amendment: Manufactured Housing and Land Lease Communities Update on Status and Planning Commission Actions Page 2 of 3 2018). A list of changes from the original Ordinance contained within Staff Substitution #1 is as follows: 1. In Section 66-1 – Purpose Statement, the Substitution adds a line stating that the Ordinance is intended to supplement, and not replace, the State regulations. 2. In Section 66-2 – Definitions, the Substitution changes some of the definitions so they are based on the State definitions of the same terms. The “Land Lease Community” definition clarifies that the City would consider a Manufactured Home Park a type of Land Lease Community. 3. In Section 66-3 – Manufactured and mobile homes, the Substitution clarifies that City Building Inspectors must be licensed by the State, and that installation shall be by a State-licensed installer. 4. In Section 66-4 – Land lease communities, the Substitution rewrites the provisions on Landscaping and Utilities, so they are based on State requirements. 5. In Section 66-4 – Land lease communities, the Substitution clarifies the section on delegation of maintenance duties to state that this may be done through rental agreements and/or property management contracts. In order to address the issue raised by the Commissioners concerning delegates potentially being unable to follow through on their duties, the Substitution refers back to provisions of the Delaware Code stating what provisions may not legally be introduced by a community owner into an agreement. 6. In Section 66-4 – Land lease communities, the Substitution removes the implication that a community’s office must be at the site of the land home community. This is intended to reduce the burden on small communities that may not be able to support an on-site office. There must still be an office of some kind accessible to residents. 7. In Section 66-4 – Land lease communities, the Substitution replaces the term “lease record” with “homeowner record” and specifies the limited information to be collected. It clarifies that the intent of this section is to allow the City to identify homeowners for the purposes of keeping tax records, keeping license records, and facilitating code enforcement. 8. In Section 66-6 – Enforcement and penalties, the Substitution clarifies that the process for suspending or revoking the license for a land lease community, if such a step is necessary, shall be the same as that for all other businesses in the City. 9. The Substitution adds a new subsection 66-8 addressing preemption and severability. 10. The Substitution duplicates the new definitions in Chapter 66 to also be in the Zoning Ordinance, Article 12 – Definitions. The changes requested by the Planning Commission (at their August 20, 2018 Meeting) to be included in Planning Commission Amendment #1 are still being drafted at this time. However, the changes will include the following: 11. In Section 66-4 – Land lease communities, limit possible delegations of maintenance duties so that tenants cannot be held directly responsible for streets and common areas. 12. In Section 66-4 – Land lease communities, require that the community’s office be

Memorandum on MI-18-03 Text Amendment: Manufactured Housing and Land Lease Communities Update on Status and Planning Commission Actions Page 3 of 3 located within the City of Dover or Kent County, and not merely in an “accessible location.” 13. In Section 66-4 – Land lease communities, require that at least 5 of the 20 required office hours per week be before 8 am or after 5 pm. 14. In Section 66-6 – Enforcement and penalties, require that the City notify affected homeowners if the land lease community or manufactured home park they own property in has its business license suspended or revoked. Attachment: Staff Substitute #1 for Ordinance #2018-01

1 Staff Substitution #1 2 August 8, 2018 3 Chapter 66 - MANUFACTURED HOMES, MOBILE HOMES, AND LAND LEASE COMMUNITIES 4 Sec. 66-1. – Purpose Statement. 5 The City of Dover recognizes that manufactured homes are a unique housing type with their own 6 history of placement and ownership traditions arising from their origins as mobile homes. A 7 modern manufactured home does not resemble a vehicle, and once placed is rarely moved. 8 However, most manufactured homes are owned as if they were vehicles, separate from the land 9 they are placed on, and may theoretically be moved at any time. Because of this the city 10 recognizes that consistent standards are needed for placement, licensing, and tracking of 11 manufactured homes, in order to ensure the homes’ orderly movement into, out of, and around 12 the city. 13 The city further recognizes that land lease communities, which may give ground lease to 14 manufactured homes or other types of housing, typify a use of land which does not align perfectly 15 with either apartments or residential subdivisions. Because of this, areas of responsibility on the 16 part of residents, owners, and the city with regard to maintenance, communication, and taxation 17 can be unclear without the adoption of consistent standards governing these areas of 18 responsibility. The city recognizes that where responsibility is not clearly claimed detrimental 19 conditions can arise for residents. 20 This chapter therefore lays out consistent standards needed for manufactured homes and land 21 lease communities, while updating and consolidating earlier city regulations regarding mobile 22 homes and mobile home parks. The standards are intended to be applicable to all land lease 23 communities currently in the city or which may be established in the future. They are also 24 intended to cover both manufactured homes and permanently placed manufactured homes, and 25 the issues unique to each. They are intended to supplement, rather than replace, all state laws 26 regulating manufactured homes, including but not limited to those found in Title 25, Chapter 70, 27 and Title 24, Chapter 44 of the Delaware Code. 28 Sec. 66-1. 66-2 - Definitions. 29 The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed 30 to them in this section, except where the context clearly indicates a different meaning: 31 Land lease community means a residential development typified by single ownership of the land within 32 the development, with the landowner retaining the rights of ownership. Home sites or individual lots within 33 the community are leased to individual homeowners, who retain customary leasehold rights. A 34 manufactured home park is considered a type, but not the only type, of land lease community. 35 Land lease community operator means any person designated by contractual arrangement 36 with the land lease community owner to supervise or maintain a land lease community and interact 37 with its residents. 38 Land lease community owner means the owner of 2 or more home sites offered for rent within 39 a land lease community. It includes a lessor, sublessor, park owner or receiver of 2 or more home 40 sites offered for rent, as well as any person, other than a lender not in possession, who directly or Page 1

41 indirectly receives rents for 2 or more home sites offered for rent and who has no obligation to 42 deliver such rents to another person. 43 Manufactured home means a factory-built housing unit designed and constructed to meet the 44 Manufactured Home Construction and Safety Standards of the U.S. Department of Housing and 45 Urban Development (HUD) Code. A manufactured home is built on a chassis that supports the 46 structural integrity of the home and to allow transport to the site. Factory-built units built to meet 47 the HUD Code and constructed after the code took effect on June 15, 1976 are classified as 48 "manufactured homes." 49 Mobile home means a factory-built housing unit constructed on a chassis and completed 50 before June 15, 1976. Prior to the HUD code, mobile homes were not subject to uniform construction 51 or safety standards. 52 Manufactured home means a factory-built, single-family dwelling: 53 a. Transportable in 1 or more sections, which is either 8 body feet or more in width and 40 54 body feet or more in length, or, when erected on site, has more than 400 square feet in living 55 area; and 56 b. Designed to be used as a year-round dwelling when connected to the required utilities; and 57 c. Manufactured after June 15, 1976, and built in accordance with manufactured home 58 construction requirements promulgated by the federal Department of Housing and Urban 59 Development (The HUD Code). 60 Mobile home means a factory-built, single-family dwelling: 61 a. Transportable in 1 or more sections, which is either 8 body feet or more in width and 40 62 body feet or more in length, or, when erected on site, has more than 400 square feet in living 63 area; and 64 b. Designed to be used as a year-round dwelling when connected to the required utilities; and 65 c. Manufactured before June 15, 1976, and not built in accordance with manufactured home 66 construction requirements promulgated by the federal Department of Housing and Urban 67 Development (The HUD Code). Prior to the HUD code, mobile homes were not subject to 68 uniform construction or safety standards. 69 Owner of a manufactured home or mobile home means the person designated in the vehicle title of 70 the manufactured home or mobile home, whether the title is issued by this state or by some other state. 71 Owner of a permanently placed manufactured home means the person designated in the vehicle or 72 real property title of the permanently placed manufactured home, whether the title is issued by this state or 73 by some other state. 74 Permanently placed manufactured home means a manufactured home factory-built housing unit 75 designed and constructed to meet the Manufactured Home Construction and Safety Standards of 76 the U.S. Department of Housing and Urban Development (HUD) Code, and that has also been placed 77 upon a permanent, unmovable foundation. 78 Utility means a service provided by a land lease community owner, the city, or others to a 79 tenant for a commodity such as water, sewer, electricity, fuel, propane, cable television or trash. 80 (Ord. of 2-23-1970, § 2; Code 1981, § 12-1; Ord. of 11-10-1986, § 1; Ord. No. 2016-16 , 8-8- 81 2016) 82 Sec. 66-2. 66-3 - Licenses. Manufactured and mobile homes. 83 (a) Placement permit. Every owner of a manufactured home shall apply for and obtain from the city 84 planner or his/her authorized agent a placement permit for such manufactured home prior to Page 2

85 placement of the home within the city. The owner of the manufactured home shall pay a fee for 86 such permit as provided for in Appendix F-Fees and Fines. No certificate of occupancy shall be 87 issued for a newly placed manufactured home that has not also been issued a placement permit. 88 (b) Inspection. Prior to the issuance of a certificate of occupancy for any manufactured home, the 89 home shall pass inspection by a city building inspector licensed as a manufactured home 90 inspector by the state. The owner of the manufactured home shall cause a manufactured home 91 installer licensed by the state to firmly attach the home to the ground by means of a permanent 92 foundation or anchors, and cause any open space beneath the unit to be skirted or enclosed 93 with material approved by the building inspector. 94 (c) License. The owner of any mobile home or manufactured home that is not placed on a 95 permanent foundation shall obtain an annual license for it. The owner of the mobile home or 96 manufactured home shall pay an annual fee for such license as provided for in Appendix F-Fees 97 and Fines. If such manufactured home is newly moved into the city, the owner of the 98 manufactured home shall obtain the license and shall pay the license fee within seven days of 99 issuance of a certificate of occupancy for the home. Payment of the license fee shall be prorated 100 on a quarterly basis for each fractional part of a year during which the manufactured home is in 101 the city. 102 (d) Conditions for license. No license for a new manufactured home shall be issued until the home 103 has passed inspection and received a certificate of occupancy as required by this section. 104 (e) Moving within or out of city. When the owner of a mobile home or manufactured home removes 105 the home from its current site or lot, the owner shall obtain a demolition permit for the removal. 106 (f) Use of city utilities. Owners of all types of manufactured homes shall coordinate with city 107 departments during the permitting and licensing process regarding the appropriate times to 108 transfer responsibility for utilities and activate service. 109 (a) Required fee. The owner of a mobile home or manufactured home that is not to be permanently 110 placed shall obtain an annual license for it and shall pay a fee for such license as provided for 111 in Appendix F—Fees and Fines. 112 (b) Payment; penalties . Such license shall be obtained and the license fee paid by August 1 of 113 each year and if such fee is not paid before September 1 of such year, then, in addition to any 114 penalty incurred pursuant to Appendix F—Fees and Fines, a penalty fee of ten percent per 115 month shall accrue on the unpaid balance of the license fee. 116 (c) Moving into city . Upon the moving of a manufactured home into the city, if the manufactured 117 home requires a license it shall be obtained and the license fee paid the within seven days. 118 Payment of such license fee shall be prorated on a quarterly basis for each fractional part of a 119 year during which the manufactured home is in the city. 120 (d) Required fee for landowners . The owner of any land leased out as part of a land lease 121 community shall obtain an annual land lease community operator business license under the 122 provisions of Chapter 26—Businesses. 123 (Ord. of 2-23-1970, § 2; Ord. of 5-24-1976; Ord. of 3-27-1980; Code 1981, § 12-2; Ord. of 8-8- 124 1988; Ord. of 3-22-1993; Ord. No. 2009-09, 6-22-2009; Ord. No. 2016-16 , 8-8-2016) 125 Sec. 66-3. - Real property taxes. 126 (a) A permanently placed manufactured home as defined in section 66-1, and the lot upon 127 which it is located shall be considered as being real property for purposes of valuation, 128 assessment and taxation in accordance with section 47 of the Charter. 129 (Code 1981, § 12-2.1; Ord. of 11-10-1986, § 2; Ord. No. 2016-16 , 8-8-2016) Page 3

130 Sec. 66-4. - Placement permit. 131 Every owner of a manufactured home, shall apply for and obtain from the city planner or his/her 132 authorized agent a placement permit for such manufactured home. The city planner or his/her 133 authorized agent shall issue no placement permit until the license fee required in this chapter is 134 paid in full. 135 (Ord. of 2-23-1970, §§ 3, 6; Ord. of 5-24-1976; Code 1981, § 12-3; Ord. No. 2016-16 , 8-8-2016) 136 Sec. 66-5. 66-4.- Duties of land lease community owners and operators. Land lease communities. 137 (a) The following regulations shall apply to owners and operators of all land lease communities: the 138 maintenance of land lease communities: 139 i. Private road access. It shall be the responsibility of land lease community owners and operators 140 to maintain all private streets, driveway access to such streets, access to fire hydrants, and 141 access to central mailboxes so as to be clear from obstructions, including but not limited to 142 potholes, snow piles, and debris. 143 ii. Debris clearance. It shall be the responsibility of land lease community owners and operators to 144 ensure that all facilities and common areas within the community are kept in good repair and 145 maintained in such a manner as to prevent the accumulation of materials which could cause a 146 fire hazard or would cause insect or rodent breeding and harborage. 147 iii. Landscaping. All trees, shrubbery, lawns, and other landscaping features within the 148 community shall be maintained by the land lease community operator owner to be in 149 healthy condition at all times. 150 iii. Landscaping. The land lease community owner shall keep the community free of species 151 of weeds or plant growth which are noxious or detrimental to the health of the residents. 152 In addition, the land lease community owner shall maintain, care for, and, if necessary, 153 remove any trees planted within the community that are over 25 feet in height or have a 154 main stem/trunk over 6 inches in diameter. Maintenance shall be performed per standard 155 horticultural practices in accordance with the standards a set forth by the American 156 Association of Nurserymen, and shall not require removal of any plant material normally 157 produced by the tree as part of its lifecycle. The landlord must respect the privacy of 158 tenants and not enter any rented lot to maintain, care for, and/or remove landscaping 159 without the permission of the tenant or an adult resident unless emergency circumstances 160 exist and entry is required to prevent injury to person or damage to property. 161 iv. Utilities. All water, sewer, electric, and gas lines and connections intended to serve 162 common areas or the private property of tenants within the community shall be kept in 163 good repair at all times by the land lease community operator. The land lease community 164 owner shall keep all water, electrical, plumbing, gas, septic, sewer, and other utilities they 165 provide to tenants in good working order. Stormwater management facilities shall be 166 maintained so as to be free of blockage and to prevent the accumulation of standing water that 167 does not dissipate within 48 hours, except in facilities approved for retention of water. 168 These utilities and facilities shall be repaired within 48 hours of written notification of a 169 maintenance problem, or as soon thereafter as is practicable if a repair within 48 hours is 170 not practicable. Community owners shall coordinate with the City of Dover regarding utility 171 services and equipment. 172 v. Delegation of maintenance duties. Maintenance responsibilities detailed in subsections i. 173 through iv. of Section 66-3(a) may be delegated by the land lease community owner to 174 leaseholders, a homeowner’s association, a land lease community operator, or other 175 parties, provided that the delegated party’s specific responsibilities are detailed in a rental 176 agreement, property management contract, or other contract as appropriate. All Page 4

177 maintenance responsibilities not so delegated shall be retained by the land lease 178 community owner. All maintenance services not permitted under state law to be delegated 179 to leaseholders or homeowners’ associations, due to state requirements for the contents 180 of rental agreements, shall also be retained by the land lease community owner, unless 181 delegated to a land lease community operator. 182 (b) The following regulations shall be the reporting, record-keeping, and licensing requirements of 183 land lease communities: 184 v.i. Office hours. The land lease community operator shall be present on site at a minimum 185 during regular business hours, so as to facilitate communication between tenants of the 186 community and the owner, and a 24-hour emergency contact shall be available to 187 residents. To facilitate communication between tenants of the community and the owner, 188 the land lease community owner or operator shall be present at an office accessible to 189 tenants during regular, fixed hours to be communicated to residents and posted at the 190 office. The office hours shall be no less than 20 hours per week and shall not be between 191 the hours of midnight and 7am. A 24-hour emergency contact shall also be available to 192 residents. 193 vi.ii. Receipt for lot payment. The land lease community operator or operator shall provide a written 194 receipt or electronic receipt at the time a cash payment for rent payment has been made. 195 regardless of the form of payment. If a land lease community owner accepts a form of 196 payment other than cash, the community owner shall, within 2 days, give to the tenant a 197 receipt for that payment. The community owner or operator shall, for a period of 3 years, 198 maintain a record of all cash receipts for rent. 199 iii. Homeowner Record. To assist in keeping city license records and tax records up to date, 200 and to assist in code enforcement, land lease community owners who lease land to two or 201 more persons for home sites shall maintain a record of all persons owning homes on their 202 land, specifying each home’s address, the name of the owner of each manufactured home, 203 and each homeowner’s address, if different from the home address. This record shall be 204 reported to the city planner before July 1 of each year, and shall also be open for 205 inspection by the city planner at all other reasonable times. 206 vi. Required license for landowners. The owner of any land leased out as part of a land lease 207 community shall obtain an annual land lease community operator business license under 208 the provisions of Chapter 26—Businesses, or direct the land lease community operator to 209 obtain this license. Only one business license shall be required per land lease community. 210 The fee for such license shall be based on the total number of lots or home sites in the 211 community, including both vacant and occupied lots and sites. 212 (b) The following regulations shall additionally apply to owners and operators of land lease 213 communities leasing land to manufactured homes: 214 i. Documents to manufactured home owners. Copies of this chapter and placement permit 215 application forms shall be furnished to each land lease community owner, who shall give 216 a copy of the same to every manufactured home owner who moves a manufactured home 217 into the community, before the 15th day of the next succeeding month after placement of 218 the manufactured home. 219 ii. Enforcement. It shall be the responsibility of land lease community owners and operators 220 to ensure that all mobile homes and manufactured homes placed on their land maintain a 221 current license under section 66-2. 222 iii. Lease record; report. Land lease community owners who lease land to two or more 223 persons for siting manufactured homes shall maintain a lease record, which shall be open 224 for inspection at all reasonable times by the city planner. Before June 1 of each year, the 225 land lease community owner shall report to the city planner the names and addresses of 226 all persons having manufactured homes on his land. Page 5

227 iv. Sale of home. Before a home is sold by the homeowner, home owner's estate, foreclosure, 228 eviction or other means, the City of Dover must be notified and all delinquent taxes, fees, 229 or other charges must be paid. 230 v. The land lease community owner must notify the City of Dover if the community is placed 231 for sale. 232 (c) The following shall be considered appropriate methods of redress if the duties outlined in this 233 section are not fulfilled: 234 i. Any land lease community owner found to be in violation of the provisions of this section, 235 regardless of corrective actions taken, shall be assessed a fine as provided for in 236 Appendix F—Fees and Fines. Any such fine shall be in addition to any charges imposed 237 upon the violator in accordance with subsection (c)(ii) below. 238 ii. If required, the City of Dover may perform maintenance in the owner's stead following 239 official notice, and place a lien on the property to recover costs, including a 15 percent 240 administrative charge. 241 iii. Repeated failure to perform the required duties shall be cause to take action upon an 242 owner's land lease community operator license in accordance with the provisions of 243 Chapter 26—Businesses, Article II, Section 26-59. 244 245 Sec. 66-5. - Real property taxes. 246 A permanently placed manufactured home as defined in section 66-2, and the lot upon which it is 247 located shall be considered as being real property for purposes of valuation, assessment and 248 taxation in accordance with section 47 of the Charter. Manufactured homes that are not permanently 249 placed shall not be taxed but shall pay the annual license fee required by this chapter in lieu of 250 taxes. 251 252 Sec. 66-6. – Enforcement and penalties. 253 (a) Licenses and permits. Enforcement of licensing and permitting requirements shall be as 254 follows: 255 i. Obtaining manufactured home licenses. If the owner of a mobile home or manufactured 256 home not permanently placed fails to obtain or renew the annual license required by this 257 chapter, a fine pursuant to Appendix F-Fees and Fines may be assessed on the owner of 258 the home, if the home has not been removed from the city. 259 ii. Obtaining placement permits. An owner of a manufactured home who places their home 260 without obtaining a placement permit to do so shall have the standard penalties imposed 261 for failure to obtain a building permit as outlined in Chapter 22- Buildings and Building 262 Regulations of the Dover Code. 263 iii. Obtaining land lease community operator business licenses. A land lease community 264 owner who does not obtain an annual business license as required by this chapter shall 265 have the standard penalties imposed for failure to obtain a business license as outlined in 266 Chapter 26- Businesses of the Dover Code. 267 (b) Land lease community maintenance requirements. Enforcement of community maintenance 268 requirements shall be as follows: 269 i. Any land lease community owner found to be in violation of the provisions of Section 66- 270 4(a) may be assessed a fine pursuant to Appendix F-Fees and Fines. If required, the City of Page 6

271 Dover may perform maintenance to correct the violation in the owner’s stead, and add the 272 cost of maintenance, including a 15 percent administrative charge, to the fine to be 273 assessed. 274 ii. If a land-lease community owner has via rental agreement, property management contract, 275 or other contractual agreement delegated maintenance responsibilities over the portion of 276 the property in violation to the owner of a manufactured home, any fines assessed 277 pursuant to subsections (b)(i) and (b)(ii) above shall be imposed on the owner of the home. 278 (c) Reporting and record-keeping requirements. Enforcement of reporting and record-keeping 279 requirements shall be as follows: 280 i. Provision of homeowner record. If the owner of a land-lease community fails to provide a 281 homeowner record before July 1 of the year, a fine pursuant to Appendix F-Fees and Fines 282 may be assessed on the owner of the land-lease community. 283 ii. Provision of office hours. The City of Dover may inspect the office of a land lease 284 community, and upon finding that hours are not posted, or a representative is not on site 285 during posted office hours, assess a fine pursuant to Appendix F-Fees and Fines. A finding 286 that a land lease community’s 24-hour emergency line is not functioning may also be cause 287 to assess the same fine. 288 iii. Provision of receipts. If the owner of a manufactured home requests a receipt for payment 289 of rent from a land lease community owner or operator and does not receive one within 2 290 days, the owner of the manufactured home may ask the City of Dover to request the same. 291 If a receipt is not provided to the city within an additional 7 days, a fine pursuant to 292 Appendix F-Fees and Fines may be assessed on the owner of the land-lease community. 293 (d) Official notice. As part of any fine assessed pursuant to Section 66-6, the City of Dover shall 294 give official notice to the violator. Policy and procedures for timing of official notices and fines 295 shall be developed by the Planning and Inspections Department. 296 (e) Action on business licenses. If violation of any city ordinance by a land lease community is of 297 a nature that the community’s business license may need to be suspended or revoked, the 298 procedures given in Chapter 26—Businesses, Article II, Sections 26-59 through 26-65 applying 299 to all city businesses shall be adhered to. Summary action on a business license shall not be 300 taken unless the conduct of the licensee, or any associated agent or employee, is so inimical to 301 the public health, safety, and general welfare as to constitute a nuisance and thus give rise to 302 an emergency. 303 (Ord. No. 2016-16 , 8-8-2016) 304 Editor's note— Ord. No. 2016-16 , adopted August 8, 2016, in effect repealed § 66-5 and 305 enacted a new § 66-5 as set out herein. Former § 66-5 pertained to duties of mobile home park 306 owners and derived from Ord. of 2-23-1970 and the Code of 1981. 307 Sec. 66-6. - Anchoring and skirting. 308 Prior to the issuance of a certificate of occupancy for any manufactured home not placed on a 309 permanent foundation, the manufactured home shall be firmly anchored to the ground and the open 310 space beneath the unit shall be skirted with approved material in accordance with the requirements 311 of the building inspector. 312 (Ord. of 9-13-1976; Code 1981, § 12-5; Ord. No. 2016-16 , 8-8-2016) 313 Sec. 66-7. - Use of city utilities. Page 7

314 The owner or occupant of any mobile home or manufactured home shall not be entitled to 315 receive city utilities until the license fee required in this chapter is paid in full, and city personnel 316 shall refuse to provide sewage, water and electricity to the mobile home or manufactured home 317 until satisfactory proof is furnished that such license fee has been paid. 318 (Ord. of 7-28-1975; Code 1981, § 12-6; Ord. No. 2016-16 , 8-8-2016) 319 Sec. 66-8. 66-7.- Exemptions. 320 This chapter shall not apply to: 321 (1) Dealers. Unoccupied manufactured homes located on a dealer's display lot; or 322 (2) Manufactured homes in transit. Unoccupied manufactured homes temporarily occupying the 323 public right-of-way prior to placement on a lot or home site. 324 Sec. 66-8. –Preemption and severability. 325 (a) In the event of any conflict between the requirements of this ordinance and the 326 requirements of the Delaware Code, Title 25, Chapter 70- Manufactured Homes and 327 Manufactured Home Communities, or Title 24, Chapter 44- Manufactured Home 328 Installation, or any other section of the Delaware Code, the requirements of the state code 329 shall prevail. 330 331 (b) Should any section or provision of this ordinance be decided by the courts to be 332 unconstitutional or invalid, such decision shall not affect the validity of the ordinance as a 333 whole or any part thereof other than the part so decided to be unconstitutional or invalid. 334 335 (Ord. of 2-23-1970, § 8; Code 1981, § 12-7; Ord. No. 2016-16 , 8-8-2016) 336 Appendix F 337 Chapter 66. - Manufactured Homes, Mobile Homes, and Land Lease Communities Chapter 66. Manufactured Homes, Mobile Fees and Fines Homes, and Land Lease Communities Sec. 66-2. 66-3 Licenses Manufactured and mobile homes. $45.00 each license $50.00 each one-time placement Subsec. (a) Required fee from homeowner permit Subsec. (c) Required fee from homeowner $45.00 each license annually Page 8

A fine of not less than $50.00 and a penalty fee of ten Subsec. (b) Payment; penalties percent per month shall accrue on the unpaid balance of the license fee Sec. 66-5. 66-6 Duties of Land Lease Community Owners and Operators Enforcement and penalties Subsec. (c)(i) Failure to perform A fine of not less than $50.00 in addition to any charges required duties Subsection (a)(i) Failure to imposed to cover cost of maintenance by the City A fine obtain manufactured home license of not less than $25.00 Subsect. (b)(i) Failure to fulfill maintenance A fine of not less than $25.00 in addition to any charges requirements imposed to cover cost of maintenance by the City $75.00 per hour for such work that must be done to Subsec. 66-5 (c)(ii) (b)(i) Cost of render the property in compliance with this article maintenance by the city Chapter 66 Sec. 66-4, plus a 15% administrative charge A fine of not less than $25.00 and a penalty fee of ten Subsec. (c)(i) Failure to provide lease percent per month shall accrue for each month the record lease record is not provided. Subsec. (c)(ii) Failure to provide contact for A fine of not less than $25.00; the fine may be applied residents cumulatively or per violation instance A fine of not less than $25.00; the fine may be applied Subsec. (c)(iii) Failure to provide receipt cumulatively or per violation instance 338 339 340 Section 8. - Manufactured housing (MH) zone.[2] 341 8.1 Uses permitted. In a manufactured housing zone, no building or premises shall be used, and no 342 building shall be erected, which is arranged, intended or designed to be used, in whole or in part, for 343 any uses, except the following: 344 8.11 Manufactured homes on individual lots, held in any type of ownership. 345 8.12 Multiple manufactured homes on a lot, provided that: 346 (a) The lot is operated as a condominium, including but not limited to condominiums 347 formed pursuant to 25 DelCode, Chapter 71; or Page 9

348 (b) The lot is operated as a land lease community; and 349 (c) There are at least 15 manufactured homes on the lot, or else sufficient home sites for 350 rent or sale on the lot to accommodate 15 manufactured homes. Such home sites need 351 not be expressly delineated but must be improved so as to be complete and ready for 352 occupancy by a manufactured home. There shall be no mixing of manufactured 353 homes and permanently placed manufactured homes on one lot. 354 8.13 Permanently placed manufactured homes on individual lots, provided that the home 355 and the lot are under common ownership. 356 8.14 Multiple permanently placed manufactured homes on a lot, provided that: 357 (a) The lot is operated as a condominium including but not limited to condominiums 358 formed pursuant to 25 DelCode, Chapter 71; or 359 (b) The lot is operated as a land lease community; and 360 (c) There are at least 15 permanently placed manufactured homes on the lot, or else 361 sufficient home sites for rent or sale on the lot to accommodate 15 permanently 362 placed manufactured homes. Such home sites need not be expressly delineated 363 but must be improved so as to be complete and ready for occupancy by a 364 permanently placed manufactured home. There shall be no mixing of 365 manufactured homes and permanently placed manufactured homes on one lot. 366 8.13 8.15 One-family detached homes on individual lots, held in any type of ownership. 367 8.2 Conditional uses . Conditional uses shall be consistent with those conditionally permitted in the 368 one-family residence zones. 369 8.3 Accessory uses . Accessory uses shall be consistent with those permitted in the one-family 370 residence zones, with the following additions and exceptions: 371 8.31 Management facilities. The following shall be permitted accessory to lots providing home 372 sites for multiple manufactured homes: 373 (a) Management offices with rooms for the usual office furniture and supplies, limited to 374 one per lot; 375 (b) Storage space for utility connection supplies in quantity, manufactured home 376 accessories and maintenance materials and equipment; 377 (c) Laundry facilities equipped with washing machines and dryers; 378 (d) Community building facilities, including indoor recreation areas; 379 (e) Commercial establishments consistent with uses permitted in the C-1 neighborhood 380 commercial zone, limited to one such establishment per lot; 381 (f) One-family detached homes intended for the use of a manager or caretaker, limited to 382 one such dwelling per lot. 383 8.32 Accessory home occupations. Accessory home occupations shall be permitted consistent 384 with the conditions outlined for home occupations in the one-family residence zones, with the 385 exception that no home occupation shall be permitted if not also permitted by the owner of the lot 386 on which the home is sited. 387 8.4 Uses prohibited . The following uses are specifically prohibited: 388 8.41 Mobile homes, house trailers, and recreational vehicles as principal uses on a lot. Any such 389 structures or vehicles located within the zone and being used as dwellings shall upon the effective 390 date of this ordinance be deemed non-conforming uses in accordance with article 7. Page 10

391 8.42 Any other kind of factory-built housing that does not meet the Manufactured Home 392 Construction and Safety Standards of the U.S. Department of Housing and Urban Development 393 (HUD) Code as approved June 15, 1976, unless it can be demonstrated that such housing is 394 constructed to the standards of the Dover Code of Ordinances, Chapter 22, Buildings and Building 395 Regulations. Any such housing located within the zone and being used as dwellings shall upon 396 the effective date of this ordinance be deemed non-conforming uses in accordance with article 7. 397 8.5 Minimum occupation length . No lot or home site within the manufactured housing zone reserved 398 for occupation by a manufactured home shall be leased or occupied for residential use except for 399 periods of 30 consecutive days or more. 400 8.6 Land lease communities . The following regulations shall apply to land lease communities within 401 the MH zone: 402 8.61 The entire land area occupied by a land lease community, regardless of the number of 403 home sites or individual lots therein, shall be maintained in single ownership, or if in multiple 404 ownership, under the provisions of the laws of the state dealing with unit properties and 405 condominiums. 406 8.62 Changes to site plan. After initial site development plan approval of a land lease community, 407 reapproval for the entire community shall not be required prior to the issuance of building permits 408 for alterations to individual manufactured homes, or their accessory buildings such as storage 409 areas and patios, which, in the judgement of the city planner, do not materially alter the site 410 development plan approval by the planning commission and are requested as adjustments to the 411 individual manufactured home sites or lots leased by an individual family and designed for the 412 convenience and comfort of the individual lessee. 413 8.7 Performance Standards . All uses are subject to performance standards as set forth in article 5, 414 section 8. 415 8.8 Site development plan approval . Site development plan approval in accordance with article 10, 416 section 2 hereof shall be required prior to the issuance of building permits for the erection or 417 enlargement of all structures and related accessory structures. Such approval shall also be required 418 prior to the issuance of certificates of occupancy for a change of use. 419 8.81 For purposes of preparing a site development plan for approval by the planning 420 commission, and all subsequent improvements, alterations or additions, the applicant shall 421 conform to current submission requirements and site development standards as set forth by the 422 National Fire Protection Association publication 501A,"Standard for Fire Safety Criteria for 423 Manufactured Home Installations, Sites, and Communities." Where applicable, the approving 424 authority shall be the fire marshal's office. 425 8.82 No site development plan proposing the siting of a manufactured home outside of a land 426 lease community shall be approved unless the plan shows the manufactured home is to be 427 permanently placed, as defined in the Dover Code of Ordinances, Chapter 66—Manufactured 428 Homes, Mobile Homes, and Land Lease Communities. 429 8.9 Maximum density . The gross residential density in an MH zone shall not exceed six dwelling 430 units per acre. 431 8.10 Signs . Signs shall meet the regulations found in Article 5—Supplementary Regulations, Section 432 4—Supplementary Sign Regulations. 433 (Ord. No. 2016-16 , 8-8-2016) 434 Footnotes: Page 11

435 --- (2) --- 436 Editor's note— Ord. No. 2016-16 , adopted August 8, 2016, in effect, repealed § 8 and enacted a new § 437 8 as set out herein. Former § 8 pertained to similiar subject matter and derived from Ord. of 10-13-1981; 438 Ord. of 3-20-1983; Ord. of 3-24-1986; Ord. of 7-10-2000; Ord. of 2-12-2001; Ord. of 4-28-2008(2); and 439 Ord. No. 2010-29, adopted January 10, 2011. 440 ADD THE FOLLOWING DEFINITION TO ARTICLE 12 OF THE ZONING 441 ORDINANCE: 442 Permanently placed manufactured home means a manufactured home that has been placed 443 upon a permanent, unmovable foundation. 444 REPLACE THE BELOW DEFINITIONS IN ARTICLE 12 OF THE ZONING 445 ORDINANCE WITH THE FOLLOWING: 446 Manufactured home means a factory-built, single-family dwelling: 447 a. Transportable in 1 or more sections, which is either 8 body feet or more in width and 40 448 body feet or more in length, or, when erected on site, has more than 400 square feet in living 449 area; and 450 b. Designed to be used as a year-round dwelling when connected to the required utilities; and 451 c. Manufactured after June 15, 1976, and built in accordance with manufactured home 452 construction requirements promulgated by the federal Department of Housing and Urban 453 Development (The HUD Code). 454 Mobile home means a factory-built, single-family dwelling: 455 a. Transportable in 1 or more sections, which is either 8 body feet or more in width and 40 456 body feet or more in length, or, when erected on site, has more than 400 square feet in living 457 area; and 458 b. Designed to be used as a year-round dwelling when connected to the required utilities; and 459 c. Manufactured before June 15, 1976, and not built in accordance with manufactured home 460 construction requirements promulgated by the federal Department of Housing and Urban 461 Development (The HUD Code). Prior to the HUD code, mobile homes were not subject to 462 uniform construction or safety standards. 463 464 SYNOPSIS: 465 The proposed ordinance reorganizes and clarifies a portion of the updates to the Dover Code 466 made in August 2016 through Ordinance #2016-16. The proposed ordinance also brings the 467 updates into compliance with provisions of the Delaware Code related to manufactured housing 468 and rental housing, particularly Title 25, Chapters 53, 55, 70, and 71. The updates affected 469 include requirements for placing and licensing manufactured homes, standards for management 470 and maintenance of land lease communities, taxation, and code enforcement. A distinction is also 471 made between manufactured homes and permanently placed manufactured homes in the Zoning 472 Ordinance. Page 12

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on August 28, 2018 at 6:00 p.m., with Council President Slavin presiding (departed at 6:33 p.m. and returned at 6:34 p.m.). Members of Council present were Mr. Anderson (arrived at 6:22 p.m., departed at 8:15 p.m., and returned at 8:15 p.m.), Mr. Sudler (arrived at 6:05 p.m.), Mr. Neil, Mr. Lewis (arrived at 6:02 p.m.), Mr. Cole (departed at 6:42 p.m., returned at 6:43 p.m., and departed at 8:15 p.m.), Mr. Polce (departed at 6:33 p.m., returned at 6:35 p.m., departed at 7:23 p.m., and returned at 7:24 p.m.), and Mr. Lindell (departed at 6:33 p.m., returned at 6:35 p.m., departed at 7:45 p.m., and returned at 7:46 p.m.). Mr. Hare was absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Caldwell (Parks, Recreation, and Community Enhancement), Mrs. Doyle and Ms. Scarborough (Utility), and Mr. Garfinkel and Mr. Shelton (Safety Advisory and Transportation). Dr. Warfield (Parks, Recreation, and Community Enhancement) was absent. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Council President Slavin presiding in the absence of Chairman Sudler, who assumed the Chair upon his arrival at 6:05 p.m. AGENDA ADDITIONS/DELETIONS Mr. Neil moved for approval of the agenda, seconded by Mr. Lindell and unanimously carried. Community Development Block Grant (CDBG) Program Semi-Annual Report Mrs. Tracey Harvey, Planner/CDBG Administrator, reviewed the CDBG Semi-Annual Report, February - July 2018. Mr. Neil moved to recommend acceptance of the Community Development Block Grant (CDBG) Program Semi-Annual Report, seconded by Mr. Lewis and unanimously carried. Presentation - Dover Park Master Plan (Whitman, Requardt and Associates LLP) Mr. Mike Campbell, Landscape Architect, Whitman, Requardt and Associates LLP (WRA), reviewed the Draft Dover Park Master Plan, dated August 2018. He noted that, earlier in the year, WRA was selected through a competitive bid process to develop the plan for the City. Mr. Campbell reminded members that the development of the plan was paid for through a grant from the Delaware Department of Natural Resources and Environmental Control (DNREC) and matching funding from the City. Mr. Polce noted the importance of statistical sample size and the validity of statistical sizes and asked if Mr. Campbell could explain what the low participation on the survey could be attributed to. Responding, Mr. Campbell stated that he was not sure, explaining that WRA worked closely with the City. He advised that they did media blasts, used social media, and had website announcements. Mr. Campbell stated that the wikimap was made available and they tried to get as much public participation as possible. He noted that the participation that they received was very valuable, and

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 2 the working group consisted of local residents and it was a very valuable process. Mr. Campbell stated that he thought that the key to getting people to attend these types of events is to provide food. Mr. Polce asked Mr. Campbell his experience outside the City of Dover and what other municipalities are doing really well to incorporate things like pop-up parks or proactive kinds of wellness lifestyle regiments to increase attendance in parks. He noted that the City has a good framework and asked how this could be enhanced with things like splash pads and new fixtures, etc. Mr. Polce asked whether, based on his experience, Mr. Campbell thought the City should focus on its core mission first, before extending into implementing some of the master plan. Responding, Mr. Campbell stated that during this project they struggled with the idea of what comes first and whether the City should spend the money and make the improvements in the park just by adding splash pads and see what happens or base it on programming and really take a look at the overall network of the park system for the City of Dover. He explained that this was not part of the scope of their work; however, they tried to stress the programming aspect throughout the process and how it fits in with other amenities and whether activities are being held at other parks. Mr. Campbell stated that linking health initiatives with programming has been very successful in other municipalities, and while his focus is more on the design elements, he could provide additional information for members. Mr. Neil asked whether the recommendation was to repair the breaches in the fences and have visitors use the front and back entrances or whether they should make the breached locations into entrances. In response, Mr. Campbell advised that they heard that the fence served two (2) purposes: to keep people in the park and to keep people out of the park. He indicated that, in their opinion, this was not what you want with a park, explaining that you want as many users in the park as possible. Mr. Campbell stated that, through public involvement, they identified that making those locations formal entrances would invite users into the park and reduce the criminal element from thinking that they are sneaking into a park because there is a hole in the fence. He stated that formalizing those entrances, with communication with the adjacent residents, is proposed as part of the funding in this plan. Mr. Neil expressed appreciation that they had a number of alternate types of things, and a good evaluation of the current park. He asked why they chose to place the community garden over center field of the softball field. Responding, Mr. Campbell stated that Mr. Neil made a good point. He explained that for the concept development, they were looking at an overall Master Plan and basically looking at spaces and the exact location for the community garden would need to be determined during final design. Mr. Campbell noted that currently that is a space that is not utilized at all and they would like to activate and program that space, and a community garden was one opportunity to do so. Mr. Neil stated that one thing Mr. Campbell struck upon immediately were perceptions. He stated that the City deals with a lot of perceptions that are factually wrong, like the perception that the City doesn’t have any parking. Mr. Neil explained that the City does have parking; however, he indicated that having a parking garage may help the perception that the City doesn’t have parking. He noted that he thought that this was also true for policing and crime. Mr. Neil stated that he knew that there were certain areas where criminals can sneak in the park after dark and like to be active, and while the fact is that it is not a major problem, the City has the perception that it has to overcome. He

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 3 stated that he strongly supports the idea of having cameras and letting people know that the City is watching and going to do the best it can to keep people that are using that park safe. Mr. Lewis asked how much community outreach was done with regard to getting feedback on the proposed Master Plan. Responding, Mr. Campbell stated that the bulk of the five (5) months was spent reaching out to the community as much as possible. He advised that they held four (4) public events, one (1) that was held at the Library, where they had the most success and the most people that provided comments, and three (3) at Maranatha Church, which is adjacent to the park and a decent number of people showed up. Mr. Campbell stated that they also had the online wikimap. Mr. Lewis asked if it was a majority of people. In response, Mr. Campbell stated that the quantity of people that showed up was included in the Master Plan. Responding to Mr. Sudler, Mr. Campbell stated that he was not aware of the Mt. Zion Social Action Commission survey. Mr. Sudler urged Mr. Campbell to review the survey, noting that City Council had approved for it to be incorporated into the comprehensive plan as input from the community. He stated that it contained valuable information, explaining that more 300 participants provided input on the survey when he and others knocked door to door in Manchester Square, Towne Point, and other areas. In response to Mr. Sudler, Mr. Campbell stated that they did not do any field surveys for this particular process; however, they had done those types of surveys on other projects. He advised members that there was a fairly limited scope for the Master Plan for this park and they worked closely with the City to develop their best effort. Mr. Campbell stated that they did do a direct mailing. Mrs. Margery Cyr, Library Director, stated that a direct mailing was sent to individual homeowners. She advised that the 2014 Mt. Zion Social Action Commission survey for Dover Park, previously conducted by Mr. Sudler, was provided as part of this process. Mr. Sudler stated that he did not want the community to be overlooked and asked that they go back and review the Mt. Zion Social Action Commission survey because he did not see any of the concerns or input from the surrounding community provided from that survey represented in the Master Plan. Mr. Anderson asked how the City would deal with the security aspect of the park if they were to open more routes into the park. In response, Mr. Campbell stated that the proposed budget included the installation of three (3) cameras in the park, which would be linked to the Police Department’s monitoring system. He advised that they would not have a camera at each entrance; however, their thought was to formalize the entrances that are currently being utilized and coordinate with the surrounding residents in those particular neighborhoods who are asking for the entrances to be formalized. Mr. Campbell explained that, from a security standpoint, activating the park will be the primary aspect that reduces the amount of criminal activity that occurs there. He stated that since the park is not currently being used during the day, that is when criminal activities are happening. Mr. Anderson asked how the park would be activated. Responding, Mr. Campbell explained that he thought that programming was needed to activate the park. He stated that the City was currently

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 4 hosting traveling park events, which included Dover Park. Mr. Campbell advised that programming as well as cleaning up the park so people feel safe and will use it are the primary goals of the Master Plan. He noted that clearing vegetation, limbing up trees, and removing dead trees provides the perception that the park is maintained and is a safe place for people to go. Mr. Anderson suggested that, when it comes to programming, the Police Athletic League (PAL) and other nonprofits could utilize some of the facilities. In response, Mr. Campbell stated that he believed this was recommended in the implementation section of the Master Plan. He advised that, as part of this process, they did not formalize those communications, however, he noted that it is an important component that they found to be successful in other communities. Mr. Lindell expressed concern regarding security as well as maintenance. He noted that something needed to be done on the east side of Dover; however, he stated that he was concerned about investing in something that would deteriorate if the City did not have the staff to maintain it. Mr. Lindell asked if the City was currently understaffed in this area. Responding, Mrs. Donna Mitchell, City Manager, advised members that the City was currently understaffed, however, the current budget included three (3) new headcounts for the recreation maintenance staff. She stated that staff was currently focused on getting a building constructed at Schutte Park in which to house the grounds maintenance staff for the parks, explaining that there is no current location to house them. Mrs. Mitchell explained that the current grounds crew is trying to do as much of the maintenance as they can, but they have the whole City and there are staffing challenges with turnover in that division. She noted that one (1) person is currently injured and out of work and another just resigned earlier in the day. Mr. Lindell stated that he was not criticizing the grounds staff, and that he thinks they do an excellent job with the resources they have. Mr. Lindell noted that he experienced a similar situation when he served on the Capital School District Board of Education and they were constructing the new high school. He cautioned members that it is easy to get the funding to build something but it is much more difficult to maintain it. Mr. Lindell stated that he loved the plan, however, he thought that the maintenance investment also needed to be considered. In response, Mrs. Mitchell advised that the maintenance cost was included in the proposed budget for the Master Plan. Mr. Lewis moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 6:33 p.m. UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Lewis and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 5 Annexation Request - 179 Mifflin Road, Owned by Steven E. Andrew Mr. David Hugg III, Director of Planning and Community Development, reviewed the Petition to Annex and Rezone Property located at 179 Mifflin Road, owned by Steven E. Andrew. He noted that this property is identified as a Category 1: High Priority Annexation Area in the City’s Comprehensive Plan, and annexation would continue the desire to eliminate enclaves and create complete neighborhoods and boundaries for the City. Mr. Hugg advised that this property was primarily being annexed for the continuation of City trash service. He stated that the annexation request had gone through the State’s annexation review process and had also been reviewed by the appropriate City departments. Staff recommended proceeding with annexation of the subject property. Responding to Mr. Neil, Mr. Hugg advised that the costs of any future connections of any utilities would fall to the homeowner, and the homeowner would be billed for the trash service that they receive from the City. Mr. Polce moved to recommend proceeding with annexation of the subject property, as recommended by staff, seconded by Mr. Lindell and unanimously carried. Evaluation of Bids - FY 2018 Street and Alley Program Mrs. Donna Mitchell, City Manager, advised members that the Department of Public Works had been busy, noting that, since June, the following projects had been approved: the DelTech Pump Station for $350,000; the North State Street water main at $163,000; the Silver Lake Pump Station for $422,000; the Walker Woods Pump Station at $525,000, and the water treatment plant improvements at $6M. She stated that members would also be considering the relining project for the wastewater project very soon. Mrs. Mitchell stated that she was happy that they were busy and hoped that members appreciated everything they were doing. Mrs. Donna Mitchell, City Manager, reviewed the background and analysis regarding the Evaluation of Bids for the FY 2018 Street and Alley Program. She advised that since she had not heard of Grassbusters Landscaping, Inc. before, she asked the staff to check their references, and all of their references were good. Mrs. Mitchell noted that the State had utilized this company before and did not have any problems with them. Staff recommended awarding a unit price contract, based upon Bid #18-0039PW, for the FY 2018 Street and Alley Program to Grassbusters Landscaping, Inc. based on the Prevailing Wage unit prices for each work item submitted. The estimated value of the contract is $1,032,968.00. Work will be performed in strict accordance to the Bid Specifications. Mr. Polce moved to recommend approval of staff’s recommendation, seconded by Mr. Neil and unanimously carried. Mr. Cole expressed his appreciation of Mrs. Sharon Duca, Public Works Director, and the entire Public Works Department staff for the tremendous amount of work that they had done, noting that they always respond quickly to his inquiries.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 6 Mr. Neil moved for adjournment of the Utility Committee meeting. The motion was seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 6:41 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Lewis presiding. AGENDA ADDITIONS/DELETIONS Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. 2018 Firefly Music Festival Debriefing Lieutenant Kevin Kober, Special Enforcement Unit Commander, Dover Police Department, reviewed the Executive Summary of the “2018 Dover Police Department Firefly Music Festival After Action Report.” Mr. Neil noted that he lives directly across from the Woodlands and he thought that the pedestrian traffic on Persimmon Tree was much better this year; however, he suggested that the number of people going back and forth on Persimmon Tree Lane could be eliminated by not allowing people to get back into Lot 18 via Persimmon Tree Lane. Mr. Neil stated that there were two (2) activities that caused problems for the individuals who live on Persimmon Tree Lane, the After Fly event and a party held at Persimmon Park Place, which are not part of the Firefly event. He noted that, although he did not think it was bad this year, he was not sure how many complaints the Police Department received. Responding to Lieutenant Kober, Mr. Neil explained that there is a lot of vehicle traffic on Persimmon Tree Lane and asked if it would be possible to cut down the traffic by limiting Lot 18 to be an exit only and allowing people to go north or west to get to the activities at Miles the Monster. In response, Lieutenant Kober indicated that Persimmon Tree Lane is already limited and the people who camp in Lot 18 have to have a way to get back into the lot, noting that sometimes people walk out of the front exit of Firefly and have to walk back to their campground. Lieutenant Kober advised that he did not think there was a way to reduce traffic anymore than it had already been reduced, explaining that the After Fly and Permission Park Place events Mr. Neil mentioned are along this roadway, parent drop-off is directly across from Lot 18, and there are also people who live on Persimmon Tree Lane who are provided passes to drive on the road during Firefly. Mr. Neil noted that it had been better the past two (2) years. Mr. Sudler asked what the contributing factors were to the fatality and if there was a plan to address those determinants in the near future. Responding, Lieutenant Kober stated that the results were pending toxicology from the medical examiner's office, so the Department was not commenting on that. In response to Mr. Lewis, Lieutenant Kober advised that the Department did not intend to do anything differently for Firefly next year. He stated that it was their seventh year and they had it

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 7 down pretty well; however, they are open to suggestions and ideas. Lieutenant Kober explained that their initial plan would remain relatively the same unless there is a change by the Delaware Department of Transportation (DelDOT) or the promoters, or some type of change to the event or campgrounds. He stated that the status quo had proven reliable for the number of people. Responding to Mr. Sudler, Lieutenant Kober confirmed that there had only been one (1) fatality in seven (7) years of the event. Mr. David Hugg III, Director of Planning and Community Development, reviewed his memo dated August 17, 2018 regarding “Debriefing/Post-Mortem Report on 2018 Firefly Music Festival.” Mr. Jason Osika, Fire Marshal, reviewed a presentation entitled “Firefly 2018, Fire Marshal’s Office After Action Report” (Attachment #1). Mr. Lewis commended the Dover Police Department and Fire Marshal’s Office for the work they do at the festival. Responding to Mr. Sudler, Mr. Osika explained that Red Frog is the organization that runs the Firefly Music Festival. He advised that a few years ago AEG became involved with Red Frog and now AEG is basically taking over the festival, so they will hear AEG in relation to the festival, in the future. In response to Mr. Sudler, Mr. Osika advised that any cooking has to be under flame retardant tents, so that the tent does not catch on fire if there is some type of flash fire. He explained that some vendors inside are part of AEG; however, some are outsiders renting space, and they do not understand the rules and are putting up additional tents in the back and cooking under them. Mr. Osika stated that staff dealt with this issue this year as best they could and they had a meeting last week and decided that for 2019, if it’s not flame retardant, it will have to go. Mr. Sudler asked if the participants also cook underneath their tents and, if so, how it is regulated. Responding, Mr. Osika advised that it is not a concern in the camping areas, explaining that within the festival they are dealing with commercial cooking with fryers and full grills. Mr. Osika stated that while some people bring full grills into the camping areas, it is mainly smaller camping-style grills. Mr. Neil noted that the City was fortunate to have former Police Chief and City Councilman James Hosfelt as the head of the speedway security force, explaining that it is a benefit because he knows what’s going on and understands what his colleagues and the Police Department have to do. Mr. Neil indicated that each year Firefly does a property map and suggested that they could include a route to the west side, to encourage people not to use Persimmon Tree Lane. He stated that he thought that this would help reduce the pedestrian traffic on Persimmon Tree Lane, since there are vehicles that travel back and forth. Mr. Hosfelt indicated that the speedway is very fortunate to have the relationship that they do with the City. He advised that there is a year-round planning process to make Firefly happen, noting that he met with the Fire Marshal’s Office last week, and has a monthly meeting with Lieutenant Kober,

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 8 DelDOT, and all of their partners. Mr. Hosfelt stated that the meetings start in earnest in September with AEG. He informed members that they could expect to see bigger and better things for the City and Kent County with AEG. Mr. Hosfelt stated that they are looking forward to a long and lasting relationship, noting that AEG made the comment that, of all of their 41 festivals worldwide, they consider Firefly to be in the top five of their portfolio. Evaluation of Proposals - Ambulance Services Contract Mr. Slavin read Chapter 30 - Standards of Ethical Conduct and Ethics Commission, Article II - Standards of Conduct, Section 30-20 - Established, Subsection (n) - Ex Parte Communication, of the Dover Code, as follows: (n) Ex parte communications. No official or employee shall encourage, make or accept any ex parte or other unilateral application or communication that excludes the interests of other parties in a matter under consideration when such application or communication is designed to influence official decision or conduct of the official or other officials, employees or agencies in order to obtain a more favored treatment or special consideration to advance the personal or private interests of himself or herself or others. The purpose of this provision is to guarantee that all interested parties to any matter shall have equal opportunity to express and represent their interests. Any written ex parte communication received by an official or employee in matters where all interested parties should have equal opportunity for a hearing shall be made part of the record by the recipient. Any oral ex parte communication received under such conditions should be written down in substance by the recipient and also made a part of the record. A communication concerning only the status of a pending matter is not regarded as an ex parte communication. Mr. Slavin reminded everyone that the Code is applicable to all City Council and Committee members. Mr. Slavin stated that he and Mr. Neil had provided the written communications that they had received regarding this matter (as on file in the Office of the City Clerk). He advised that he received two (2) phone calls, one (1) of which he did not return because he was aware of this provision. Mr. Slavin reminded everyone that the Council Committee of the Whole would make a recommendation to City Council, and Council would take final action during their Regular Meeting on September 10, 2018. He explained that evaluations of bids and proposals that are brought before the Committee and Council do not typically include presentations by the bidders or proposers because the bids and proposals have already been submitted. Mr. Slavin noted that several individuals had signed the speaker sign-in sheet, who he believed are representatives of the companies who submitted proposals, and advised that it would be unconventional and out of the City’s normal practice to all them to speak. He stated that the Committee’s options would be to ask

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 9 those individuals to withdraw their interest in speaking or to formally vote to suspend the rules and allow the individuals to speak, with the understanding that doing so may jeopardize the process. Mrs. Donna Mitchell, City Manager, provided a brief overview of each of the companies that submitted a proposal. She stated that GEM Ambulance was incorporated in 1997, expanded into Delaware in 2013 and, in January of 2018, SeniorCare EMS of New York City took over the management of GEM Ambulance. SeniorCare has extensive experience running 911 contracts with the Fire Department in New York, EMS system. Currently, GEM Ambulance has operations in Cheswold, which is a transport operation in Newark. Mrs. Mitchell advised that Mid Atlantic Care had been in business for 11 years, was licensed in Delaware, Maryland, Pennsylvania, and New Jersey, and primarily focused in Delaware. She stated that they did not provide sufficient information in their response to the RFP and, coupled with the cost of their service, the committee chose not to consider their proposal. Mrs. Mitchell informed members that PrimeCare was established in 1997 and was a local family owned company with offices in Milford and Dover. She stated that St. Francis Healthcare had been in business over 90 years and was a member of Trinity Health, the second largest faith-based healthcare ministry in the U.S., with over 97,000 employees in several hospitals, continuing care facilities, home care, and hospice locations nationwide. Mrs. Mitchell advised that St. Francis was established in 2008 when contracted by the City of Wilmington under the Wilmington Fire Department. Mrs. Mitchell reviewed a presentation entitled “911 EMS Transports, 2018 Ambulance RFP.” She advised members that after the original Request for Proposals (RFP) was submitted for solicitation, staff did more research and felt that it did not contain all of the requirements it should have, so the RFP was rewritten and expanded from one and a half pages to 17 pages to include more details. Mrs. Mitchell explained that the RFP was expanded to require a higher level of report and metrics, a financial audit, employee certifications and training information, hire and employment procedures, discrimination, diversity, EOC and sexual harassment policies, ambulance and equipment certifications, ambulance and equipment maintenance, and reporting requirements with state agencies for operations, vehicles, and patient care matters. Mrs. Mitchell advised that GEM Ambulance was asked to come in for further questioning and clarification because the review committee wanted to determine whether their pricing would change if they were asked to have a location in Dover. She stated that the committee also wanted to ensure that GEM Ambulance understood the market rates for Dover with that pricing. Mrs. Mitchell informed members that they answered the question satisfactorily, it did not change their pricing, and they were amenable to finding a location in central Dover. Mrs. Mitchell stated that the committee did not find the termination clause in the proposal submitted by GEM Ambulance, so they were emailed to determine whether they omitted that information or missed the question, which is permissible with an RFP. She informed members that GEM Ambulance responded that they would need 120 days if they terminated the contract. Mrs. Mitchell noted that they had included in their proposal that if they lost 20% of the transport volume, that might be subject to the termination clause. She stated that the RFP called for a 90-day termination clause and GEM Ambulance’s proposal was 30 days beyond that. Mrs. Mitchell advised that, after meeting with GEM Ambulance and discussing the current demographics of Dover, the committee did not see that as an issue and proceeded with GEM Ambulance through the process.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 10 Mrs. Mitchell advised that each proposal submitted had three (3) references and the committee received responses from two (2) of the references for each submission. She noted that several of the references were transport scheduled companies, not patient care companies; however, all three (3) references provided by GEM Ambulance were from senior care nursing home types of places. Mrs. Mitchell stated that the committee believed that all of the vendors, except PrimeCare would require a transition period in order to advertise positions, conducting interviews, check backgrounds and credentials, provide training on corporate policies and on-boarding, etc. She informed members that she thought that all of the companies felt that there was a highly qualified population of fire and EMS people in the Dover area, so they would have a good pool for employees. Mrs. Mitchell stated that the presentation noted that PrimeCare’s costs had exceeded budget the last two years; however, she clarified that she thought that this may have been because the budget was not sufficient. She explained that she did not think this was because of PrimeCare’s cost, which was based on the contract. Mrs. Mitchell stated that the cost for FY 17 was $236,994 and the cost for FY 18 was $244,296. Mrs. Mitchell noted that the Ambulance BLS Emergency charge for St. Francis EMS was $1,882, while the other proposals were in the $500 range. She explained that this concerned the committee because this drives up the healthcare cost for the City’s residents and employees that have the City’s health insurance in Dover. Mrs. Mitchell advised that the committee was looking at what this will cost the City, as well as what it will cost the City’s residents and whether they can afford to pay these kinds of rates if their insurance doesn’t cover it. Mrs. Mitchell informed members that all of the vendors that the committee finalized with, except Mid Atlantic, had comparable scores because they all met the minimum requirements of the RFP. She stated that the committee recommended GEM Ambulance. Mrs. Mitchell advised that the City would have to negotiate a successful contract for GEM Ambulance, as well as an extension of the contract for PrimeCare, if Council agrees with the committee’s recommendation. Mr. Lewis stated that he believed this is an important matter because it deals with the safety and medical treatment of the citizens of the City. He noted that when he reviewed the information, he was looking at response times, the number of EMT’s on duty, and the housing location for emergency vehicles. In response to Mr. Lewis, Mrs. Mitchell stated that she did not have information on the amount of calls for medical care in the City of Dover versus other municipalities. Mr. Sudler asked if there was a process in place to monitor or assess whether constituents are able to bear the financial burden. Responding, Mrs. Mitchell advised that the ambulance company takes care of it; however, the City gets involved and will work with the vendor if a call or complaint is received. She stated that all of the ambulance companies have hardship policies and procedures that would be used to address the hardship. In response to Mr. Neil, Mrs. Mitchell confirmed that the City followed its procedure for the RFP and put together a committee that she was confident could do the evaluation. She informed members

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 11 that one of the deciding factors for GEM Ambulance was that they received the highest marks from one of the senior care facility references, who talked about how their billing and collection capabilities and how they manage to help the people in need. Responding to Mr. Anderson, Mrs. Mitchell stated that GEM Ambulance currently does transports for the City; however, BLS calls are transferred to PrimeCare because they have a current contract with the City for BLS. She explained her understanding that the transport coverage is for people who need transport to a doctor’s office from a senior care facility or similar situations but is not for medical emergencies. Mr. Anderson asked why PrimeCare’s cost was so much higher than the other proposals, noting that they have had the contract for years and should have the infrastructure in place. In response, Mrs. Mitchell stated that she could not answer that question but suggested that the proposals were based on the cost of operations. Responding to Mr. Shelton, Mrs. Mitchell explained that PrimeCare was currently the only company fully staffed to begin because they have the current contract with the City. She advised that St. Francis stated that they would need to hire 25 people and GEM Ambulance stated that they would need a transition period of 90 days to get staff in and everything up and running. Mr. Shelton asked if Mrs. Mitchell knew where St. Francis would be hiring their people from and what the market looked like for those people. In response, Mrs. Mitchell stated that she could not answer that questions, however, it was her understanding that the Dover market has people experienced in this field that could take those jobs. Responding to Mr. Shelton, Mrs. Mitchell confirmed that there could be an opportunity for more people in our area to get jobs. Responding to Mr. Sudler, Mrs. Mitchell stated that the second choice would have been PrimeCare. She stated that one of the determining factors for GEM Ambulance was that their proposal was very well organized, well written, and included all of their standard operating procedures (SOP’s). Mrs. Mitchell advised that the other factor was budgetary. Mr. Lindell asked if any of the four (4) organizations submitted data regarding some of the suggestions that were made in the report that was provided a couple years ago that the committee used to evaluate them, for example, a summary of mutual aide requests and reliability. Responding, Mrs. Mitchell explained that mutual aide and reliability were included in the RFP and was reviewed by the committee. In regard to reliability, she informed members that the committee had Kent County 911 double check some of the data. She explained that what they found is that the data does not take multiple responses or hospital delays into consideration. Mr. Colin Faulkner, RFP review committee member and Director of Kent County Emergency Services, explained that when you deliver a patient to a hospital you cannot leave them until you transfer care or you will risk a patient abandonment issue, which is a challenge for ambulances because they cannot leave and the paramedics cannot leave either. He stated that previously they would divert nonpriority patients to hospitals other than Bayhealth; however, Bayhealth recently decided that they will not do diverts anymore, so the delays have increased. Mr. Faulkner advised members that the entire system in Delaware is built around mutual aide.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 12 Mr. Anderson asked if this would be an argument for two (2) ambulances 24/7, as opposed to one (1) ambulance 16/7 and one (1) 24/7. Responding, Mr. Faulkner stated that the RFP did not ask for that. He advised that Kent County runs two (2) paramedics 24/7 and, because of staffing issues and other constraints, currently has a power unit up for 12 hours, from 7:00 to 7:00, when it should really be up from 7:00 to 11:00 or 12:00, because those are their peak response times. Mr. Faulkner stated that he would have to have a good look at the data to support Mr. Anderson’s conclusion. He explained that most ambulances in municipal governments are more busy during the daytime hours and the volume drops off in the middle of the night when most people go to sleep. Mr. Faulkner stated that Kent County is setup similarly to PrimeCare, except PrimeCare extends their hours to 11:00 for their second unit. Mr. Garfinkel noted that in 2017 there were over 1,700 calls handled by other departments, which is approximately 18% of the total. He stated that one in five calls were dropped by the City’s contractor and asked what the City pays for mutual aide. Responding, Mr. Faulkner stated that the City had indicated to him that they pay a stipend to the Cheswold and Camden fire companies for mutual aide. Mrs. Mitchell stated that the City pays approximately $13,000 to $14,000. She advised that the information Mr. Garfinkel was quoting sounded like the correspondence referred to by Mr. Slavin and that she would like time to review those numbers. Mr. Polce, noting that Bayhealth is not currently in a diversion pattern, asked if any of the proposals indicated a functionality or willingness to expand to telehealth in order to alleviate some of the burden. In response, Mr. Faulkner stated that this was not part of the RFP that the City sent out. He advised that for those who are knowledgeable and have their sight on the horizon, that is a reality but it is not something that can happen overnight. Mr. Faulkner stated that he did not expect to see telehealth within the next few years. Mayor Christiansen indicated that he is always worried about the training levels of the people that are going to be performing EMS in the City. He asked if the RFP required two (2) EMT’s per ambulance. Responding, Mr. Faulkner stated that the RFP followed State law which requires one (1) EMT and one (1) driver or rescue tech, explaining that the driver does not have to be a full EMT. He advised that State law states that you have to have one (1) nationally registered EMT on an ambulance and that is how the RFP was put out and how the committee evaluated them. Mayor Christiansen stated that this was not the level of service he would like to see, explaining that he would feel more comfortable if there were two (2) EMT’s on board and the maximum number of ambulances available on site. He stated that he runs with the Fire Department and indicated that sometimes they have to wait until they can get another ambulance. Mayor Christiansen stated that he hoped that the City might look at the qualifications of the people who are manning the ambulances. Mr. Slavin stated that he needed to resolve whether or not the three (3) individuals who signed up to speak were going to waive their opportunity to speak, or if members were going to vote to suspend the rules. In response, a member of the audience indicated that he wished to speak. Mr. Sudler moved to suspend the rules to provide an opportunity for comments from the three (3) individuals who signed up to speak. The motion was seconded by Mr. Anderson.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 13 Mr. Anderson asked if the three (3) individuals were representatives from different companies. Responding, Mr. Slavin stated that two (2) representatives were from St. Francis Healthcare, and the third individual, Dave Scott, did not list an affiliation. In response to Mr. Slavin, Mr. Scott indicated that he did not wish to speak. The motion to suspend the rules to provide an opportunity for comments from the three (3) individuals who signed up to speak failed by a roll call vote of five (5) yes (Anderson, Sudler, Lewis, Garfinkel, and Shelton), five (5) no (Neil, Cole, Polce, Lindell, and Slavin), and one (1) absent (Hare). Mrs. Mitchell stated that she respected what Mayor Christiansen said, however, she noted that everyone knew that staff was working on the ambulance contract and no one indicated that they wanted a greater level of service. She stated that staff mirrored the setup for the EMT’s off the last contract. Mr. Sudler stated that he agreed with Mayor Christiansen in regard to the level of service and would like to hear more in regard to what the City can or cannot do to address that. Mr. Sudler moved to defer this matter until the next Council Committee of the Whole/Safety Advisory and Transportation Committee meeting, seconded by Mr. Garfinkel. Mr. Slavin asked how long the proposals are valid. He also asked if the same result could be achieved by moving the matter forward to Council with no recommendation. Responding to Mr. Slavin, Mrs. Mitchell stated that the proposals are valid for 90 days. Mr. Slavin asked Mr. Sudler for clarification regarding the additional information he would like and how to obtain it since this was a bid process and the bids had been submitted. In response, Mr. Sudler stated that he wanted a little bit of information in regard to what Mayor Christiansen said regarding having more than one (1) EMT on board. Mr. Lindell cautioned that, based on his previous experience on the Capital School District Board of Education, it is a slippery slope to start going beyond the processes in regard to bids. He stated that he would support Mr. Slavin’s recommendation to forward this matter to Council with no recommendation, since there was still sufficient time within the bounds of the RFP to get the answers prior to the next Regular Council Meeting. Mr. Neil stated that he agreed with Mr. Lindell. He indicated that he was also concerned about the budget and what it would cost to delay the process. Mr. Anderson stated that he could understand the reasoning behind the motion; however, his concern was that the City was currently in an extension of a contract that he did not like. He explained that the City had an opportunity to select a vendor that has very high references and recommendations, a base in the local area, and at a cost that is less than what the City is currently paying. Mr. Anderson stated that he thought that this was an opportunity to benefit the citizens in many different ways, including providing superior service, noting that members had heard complaints for years. He stated that he was personally ready to move on and would be voting no.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 14 Mr. Sudler stated that as he has gotten older, he has realized that sometimes it is not all about money. He noted that you cannot purchase healthcare at Walmart, so sometimes it is more beneficial to take your time and make sure you make the right decision, especially when it comes to health, because health does not have a cost. Responding to Mr. Lewis, Mr. Sudler stated that, as the maker of the motion, he would not consider moving this forward to City Council on September 10, 2018, rather than bringing it back to the Council Committee of the Whole. The motion to defer this matter until the next Council Committee of the Whole/Safety Advisory and Transportation Committee meeting failed by a roll call vote of six (6) no (Anderson, Neil, Cole, Polce, Lindell, and Slavin), four (4) yes (Sudler, Lewis, Garfinkel, and Shelton), and one (1) absent (Hare). Mr. Anderson moved to forward the matter to Council with no recommendation and that there be an attempt to find information about more than one (1) EMT in the contract between now and September 10, 2018. The motion failed for lack of a second. Mrs. Mitchell noted that the RFP was posted with one (1) EMT and asked if members wanted the review committee to go back to each vendor and ask for pricing for two (2) EMT’s. Responding, Mr. Sudler stated that he just wanted more information and was not ready to vote at this time. In response to Mr. Neil, Mrs. Mitchell stated that this would change the RFP because the City originally advertised it for one (1) EMT. She advised that she was not sure whether the City would need to re-advertise or send out the RFP again and she would need to check with the City’s purchaser. Mrs. Mitchell stated that she thought that the City would at least have to allow all of them to provide new pricing for two (2) EMT’s to avoid a legal challenge. Mr. Slavin stated that he partially agreed with Mrs. Mitchell with one huge caveat, explaining that the whole idea behind bidding is that people don’t get a chance to see what the pricing is for other vendors and then rig their pricing against the others. He noted that he was not saying that would happen, but noted that there clearly would not be a level playing field anymore if the City were to allow this. Mr. Slavin stated that the bid went out with certain requirements and people were asked to bid against those requirements, if they did more than those requirements, he did not think the people who follow the rules should be penalized and given an advantage based on the information that was contained. Mr. Lindell stated that he thought it was a slippery slope and he was only in favor of questions within the bounds of the RFP. He noted that when you start getting out of the bounds of the RFP, it will cost the City more money in the end. Mayor Christiansen stated that, in an effort to make sure that the City has the Cadillac of service, it seemed that he had unintentionally thrown a wrench into this matter. He recalled having previously said that he was looking for the highest level of service with this RFP based on the information that he thought was included in the study that the City previously had done, although he did not remember whether he said it officially or unofficially. Mayor Christiansen indicated that he thought that it was Council’s prerogative to follow through on the maintenance of standards that the RFP had

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 15 been put out as it was. He expressed his hope that the next time the City puts out the RFP, members make sure it includes what they want. Mr. Anderson moved to forward this matter to City Council with no recommendation, seconded by Mr. Slavin and carried with Mr. Sudler voting no. Prioritization of City of Dover State Capital Transportation Program (CTP) Projects Mr. David Hugg III, Director of Planning and Community Development, reviewed his memo dated August 21, 2018 regarding 2018 Transportation Priorities. He noted that in developing the City’s 2018 Transportation Priorities, staff reviewed the Dover/Kent Metropolitan Planning Organization’s (MPO’s) draft priority list, the Delaware Department of Transportation’s (DelDOT’s) ranking of capital projects in their Capital Transportation Program (CTP), as well as information regarding the level of development that is occurring in some of the areas, and the costs of some of the projects. Mr. Hugg advised that the biggest change is the recommendation to move the Garrison Oak Connector Road to the first priority, noting that it was the last priority last year. He indicated that in reviewing the list, staff asked themselves “What are the projects that have the greatest economic development potential, or could have the greatest impact on the City?” Mr. Hugg noted that the City is in a catch-22, explaining that there was a study a year ago that said this road isn’t needed now because there isn’t any traffic out there; however, there isn’t any traffic because there aren’t any users, and there aren’t any users because you can’t get there. He stated that the City needs to ask DelDOT and the MPO to go back and look at some alternatives and the economic development opportunity, and come up with a plan and start developing an alignment. Mr. Hugg informed members that a few other priorities changed based on the status of the projects. He stated that DelDOT had been doing more alignment work on the Crawford Carroll Avenue Extension, so staff recommended moving it up to priority 4. Mr. Hugg advised that the Loockerman Street/Forest Street Intersection had been studied since at least 1999 and keeps progressing and then stopping. He stated that staff believes that from the City and downtown development perspectives this really needs to get resolved, so it has been moved to priority 2. Mr. Hugg explained that the project for sidewalks within the walk zone of the new Dover High School was a high priority last year and remained a high priority this year; however, its ranking changed slightly. Referring to the projects prioritized 5-11, Mr. Hugg indicated that the staff prioritized these projects based on the State ranking. He stated that the Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements, in particular, is a high priority but based on information from DelDOT, it is an extremely expensive project that probably will not get funded, so staff thought it made sense to move it down the priority list. Mr. Hugg reminded members that the City provides their input to the Secretary of Transportation and the MPO for their consideration as they develop the CTP. He noted that the City’s draft 2018 Transportation Priorities list was developed through collaboration and cooperation between departments. Staff recommended approval of the recommended priority ranking for the coming year. Mr. Anderson asked if there were any alternatives to the expensive project that could address some of the safety concerns on Kenton Road. Responding, Mr. Hugg asked Mrs. Donna Mitchell, City Manager, if this was discussed at the MPO meeting. Mrs. Mitchell advised that this matter was

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 16 not discussed at the MPO meeting; however, she stated that this had increased to a multimillion dollar project and they were concerned about that. She stated that it may still be considered but the likelihood is that it will not be. Mrs. Mitchell indicated that the MPO also thought that the College Road Corridor Upgrades (Kenton Road to McKee Road) would not make the list. She stated that one (1) of them might bump the other because of the price for each of them. Mr. Anderson stated that he thought that Mr. Lindell and Mr. Polce should be asked which project is more important. Mr. Lindell expressed concern. He indicated that even though he knows the price and that the State might not make the project a priority, he thought that the City should continue to remind the State that the City is going to grow toward the west and it is important to start looking toward the west as well. Mr. Lindell stated that, looking at the project as a whole, it’s not only a safety issue, but there is economic benefit as well, noting that it is a high priority for the Central Delaware Chamber of Commerce (CDCC). He recalled that Mr. Hugg informed members last year that the letter to the Secretary of Transportation is subjective and they can completely ignore the City’s priorities if they want to. Responding, Mr. Hugg stated that Mr. Lindell was correct and noted that members would not hurt staff’s feelings if they wanted to change any of the priorities. In response to Mr. Lindell’s comments regarding the CDCC, Mr. Hugg advised that the CDCC’s concern was the creation of an east/west roadway connecting Route 8 through Dover to 301. He explained that, based on his discussions with the CDCC, they are not as concerned about the specifics of Route 8 in Dover, as they are about the fact that there is not a good connection and DelDOT is not planning for a future east/west highway. Mr. Lindell stated that he thought that, although the CDCC might have a different motive, it is still an economic motive. Mr. Lindell indicated that he thought that the City needed to tell its own story, even if the State is going to set its own priorities in the end. He stated that he thought that the west side of the City is a major priority as it continues to grow. Mr. Hugg stated that he did not disagree with Mr. Lindell; however, he noted that the investment in new roadways, particularly in urban areas, had fallen way behind the need. Mr. Polce expressed concern in seeing that the City’s priorities had shifted. He stated that he thought that College and McKee Roads should be at the top of the City’s priority list. Mr. Polce indicated that he remembered members discussing public safety in this area eight months ago and, more recent conversations regarding creating a more bicycle and pedestrian friendly environment. He stated that he thought that this was a really important priority and that when members of Council hear issues that are related to public safety, they need to start calling the next State Senator and Representative to ensure they know it is a real priority for the constituents in the City. Mr. Polce indicated that he would recommend moving the Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements to priority 3 and combining College Road with it, noting that it would be more efficient and cost effective to do both of the projects, since one tenth of a mile is already overlapping in the bids. Mr. Shelton concurred with Mr. Polce’s comments that the work on Kenton Road and College Road needed to be done. He noted that he was a resident of the Hidden Oaks community, located off College Road and he thought that the entire road needed to be addressed, from Kenton Road to Delaware State University. Mr. Shelton advised that the intersection of McKee and College Roads

COUNCIL COMMITTEE OF THE WHOLE MEETING OF AUGUST 28, 2018 PAGE 17 also needed work, noting that westbound traffic cannot make a right turn without waiting for the traffic to go through. Mayor Christiansen stated that he respected the work that staff had done on the City’s prioritization list and he thought the City should solidify the list and send it to the MPO. He advised that he is the Chairman of the MPO and would rather have a letter of support moving the Garrison Oak Connector Road, for economic development reasons, as well as the Kenton and College Road projects, to the top of the list, explaining that with the recommendation of the MPO, the City will get the Secretary of Transportation and DelDOT’s attention. Mayor Christiansen indicated that extra traffic is being pushed onto both Kenton and College Roads and there is a new project going on the west side of College Road that will generate more traffic, and stated that he thought that the City had the responsibility to make sure these become top priority. Mr. Sudler stated that College Road had been in need of special attention for a long time. He urged members to do exactly what Mayor Christiansen recommended and get some attention for College and McKee Roads by moving them up the prioritization list. Mr. Lindell moved to recommend that the Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements and the College Road Corridor Upgrades (Kenton Road to McKee Road) be moved up to priorities 2 and 3, and approval of the priority list. The motion was seconded by Mr. Sudler. Responding to Mr. Anderson, Mr. Sudler and Mr. Lindell indicated their willingness to amend the motion to include that the other items would be renumbered accordingly. The motion to recommend that the Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements and the College Road Corridor Upgrades (Kenton Road to McKee Road) be moved up to priorities 2 and 3, with the other items renumbered accordingly, and approval of the priority list (Attachment #2). Mr. Sudler moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:18 p.m. Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Shelton and unanimously carried. Meeting adjourned at 8:18 p.m. Timothy A. Slavin Council President TAS/TM/dd/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2018\08-28-2018 CCW Minutes.wpd Attachments Attachment #1 - A presentation entitled “Firefly 2018, Fire Marshal's Office After Action Report” Attachment #2 - City of Dover 2018 Transportation Project Prioritization List, as amended

ATTACHMENT #1 Council Committee of the Whole Meeting of 08/28/2018 Firefly 2018 Fire Marshal’s Office After Action Report

- The Fire Marshal’s Office is onsite to ensure that all Fire and Life Safety items are in place and adhered to for the citizens, staff, and attendees of the Firefly Music Festival to have a safe and enjoyable experience. - The Fire Marshal’s Office is in constant communication with Dover International Speedway, Red Frog Events, and AEG throughout the year in preparation for the Firefly Music Festival. - The Special Event Permit is turned into The City of Dover at least a month ahead of time. This permit is reviewed by staff who has input on all special event permits. Any changes to the festival after the permit submission is approved must be done through change orders submitted to Dover International Speedway and the Fire Marshal’s Office. These changes must be approved by both agencies. - There were also several other permits submitted by individuals not associated with Dover International Speedway/Red Frog Events/AEG who conduct business offsite during the festival. Staff reviews these permits and checks on them as well.

The Fire Marshal’s Office always had at least one person onsite for the festival (when the festival was open). This year, we were onsite 24/7 for load in and we were assisted by Code Enforcement staff to accomplish this. The current three staff members and one Code Enforcement Officer put in a total of approximately 241 hours between Monday morning and Sunday evening. Fire Marshal Jason Osika The following was conducted Deputy Fire Marshal’s Matthew by staff who were onsite: Brown and Maria Quinones

o Staffed utilized a new layer through the City of Dover GIS system which was created by Mark Nowak. While utilizing this system, staff plotted 144 “incidents” to include, but not be limited to, mobile/temporary cooking issues, FM contacted for information, emergency/exit light issues, meetings, electric department access, pyrotechnics preshow review, pyrotechnics show, EMR contact, open flame issues, and egress issues. I want to thank Mark Nowak for all his assistance with this new layer which we will continue to utilize. o Staff conducted a walkthrough of the entire festival. Several items were noted and passed onto Dover International Speedway to ensure compliance. Staff continued checking the festival during the remainder of the week. o Staff was onsite to ensure load in was conducted in accordance with office requirements. o Staff was onsite for pyrotechnics preshow review. Staff was on stage when pyrotechnics were conducted. 6 shows had pyrotechnics this year which is an increase from last year.

o Several drivable surfaces were installed in accordance with an agreement made with Red Frog. Next year is the last year of the agreement made which will have most of the required roads completed. o We answered several questions that security had during the vehicle searches (this was the first year that this was conducted). o Staff assisted the electric department with access to areas needing to be checked due to a credentials issue. o Staff assisted EMS staff o Staff assisted Dover International Speedway security with noncompliance of camping rules (cars in the fire lane) o Staff assisted with a large crowd at the entrance of the festival on Saturday

Items to address for the next festival

o Mount Fire extinguishers on stages in fixed locations. o Dover International Speedway security is needed in Lot 2 during load in (like lot 18). This is to ensure vehicles are pulled in and not turned around. This should continue to be monitored throughout the week like lot 18. o The vendor camping behind the North Hub needs to be marked out like the other lots and all rules apply to this lot as well (constant issue). o All cooking needs to be conducted under a flame-retardant tent. Several tents were flame resistant which included other questionable language. These tents were relocated this year. In the future, they will be required to be taken down. o Ensure all propane tanks are properly secured o No household furniture is permitted in the camping lots. One couch made it into lot 18. We will need a contact for the trash company to pick these items up immediately next year.

o The Loft needs to be discussed in detail. We will not allow the fence/chain/rope to be in place. Any means of egress needs to be free. We can discuss what needs to be done if there is a desire to secure sections appropriately. I suggest that swing type doors be installed that read emergency exit only. o Complete roadways per the Red Frog agreement. Additional areas will need to be discussed and installed prior to the 2020 festival. o Emergency lights and exit lights need to be operable. This is a continuing issue. All electrical cords need to be out of reach and the connections need to be taped so they cannot be unplugged. o The structure in lot 9, third party inspection was never received. o All appropriate parties need to discuss and review the rules. Everyone should understand and enforce these rules. These rules need to be updated on the website and the app. In addition to other rules, no generators, charcoal grills, or open fires are allowed. I will review the Firefly website and submit additional comments. When purchasing tickets, the fans should have to acknowledge that they have read the rules.

o The platform above the Progressive bus was used prior to a third-party inspection taking place o Some back of house Fire Lanes were impeded (mainly in Division 2/3). I believe this was due to there being additional space last year; however, the festival was brought back to normal conditions this year. o We would like to mark the lot 18 middle fire lane with the street signs o Need to ensure specific language is in the rules regarding the type of vehicles, tents, and how vehicles are parked/tents are placed. o Emergency plan needs to be submitted to this office o Need to ensure that there is always fire protection on both sides of the bridge o Discussion needs to take place with the City of Dover City Solicitor about the special event permit. o This office will be working with the Planning office to propose new fees and fines to the Legislative and Finance Committee and Planning Commission. We are hoping to have this on the October agendas.

This was another successful festival within the City of Dover. I appreciate the outstanding working relationship our agency has with all the other agencies onsite. A special thank you goes to Mark Hostetter and Jim Hosfelt of Dover International Speedway who the City of Dover Fire Marshal’s Office mainly deals with for Fire and Life Safety compliance. We also look forward to working with AEG this year for the 2019 Festival.

Questions?

ATTACHMENT #2 Council Committee of the Whole Meeting of 08/28/2018 City of Dover MAYOR AND COUNCIL CITY OF DOVER 2018 TRANSPORTATION PROJECT PRIORITIZATION 1. Garrison Oak Connector Road – This project was moved down in the priority list last year reflecting completion of a June 2017 study (Garrison Oak Traffic Study) that indicated that road is not justified at this time, based on the current uses and potential continued development in the Garrison Oak Technical Park (GOTP). However, an alignment study to determine the feasibility and location of a future road connection is justified as this is an important economic development asset for the City and the County. Utilization of the GOTP is restricted by the lack of good access to SR1. As additional development occurs in the park its priority for construction will be revised as appropriate. It is not in the CTP. It is listed as a high priority project by the Central Delaware Chamber of Commerce. 2. Kenton Road Corridor Upgrades/ Route 8 East/West Corridor Plan Improvements – This project includes road improvements and sidewalks to improve traffic flow and bicycle/pedestrian safety. It is critical to improving the approach to the City from the northwest where new residential areas within and outside the City are being built. This segment also lacks sidewalks. The Route 8 Corridor Study identified several improvements along the Route 8 corridor that would improve safety, better manage access, reduce congestion and provide improved traffic flow. While improvements complementary to this corridor (POW-MIA Parkway and Senator Bikeway, for example) address north/south movements, continued development on the west side of the City impact the capacity and operation of this roadway. This project is in the CTP as priority #70. It is listed as a high priority by the Central Delaware Chamber of Commerce. 3. College Road Corridor Upgrades (Kenton Road to McKee Road) – This project is in the CTP as priority #77 and includes road improvements and sidewalks in this heavily traveled corridor. It is a key east-west linkage of northwest residential areas to commercial corridors and DSU. Recent development in this area includes apartments and a rehabilitation hospital near the College Road/McKee Road Intersection. 4. Loockerman Street/Forest Street Intersection – This project has been a priority of the City to help spur redevelopment activities in the Downtown Development District while also improving traffic circulation and safety. It was identified as an improvement needed through the Restoring Central Dover Study and the West Side Redevelopment Study conducted in 2001. It is also complementary to the recommendations of the Capital Gateway Study addressing the Forest Street/Route 8 corridor. It would result in improved traffic circulation, a more pedestrian-friendlier zone at the railroad crossings and create a new “gateway” into the downtown. It is in the CTP as priority #60. 5. Sidewalks within the walk zone of the new Dover High School – Dover High School is entering another school year and critical gaps in the sidewalk system remain, including along Mifflin Road and along Route 8 on the south side from Mifflin Road west. This project also addresses the P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

City of Dover 2018 Transportation Project Prioritization Page 2 continuation of the Senator Bikeway and the recommendations from the Capital Gateway Study. The City is very concerned about public safety in this area and believes it deserves to be included in the CTP and funded at the earliest opportunity. 6. Crawford Carroll Avenue Extension – This project reflects the continuing growth of Delaware State University, commercial development in the area, and future development possibilities involving the Dover Mall and adjoining properties. It would provide access between the DSU Learning and Living Commons facility and the main campus as an alternate to using US 13. The 2008 Comprehensive Development Plan identified the need to link educational facilities of DelTech and DSU. It is also linked to priority #5 as part of a plan to improve access throughout the US 13 corridor and is associated with the Dover Mall north entrance realignment. This project is included in the CTP as priority #47. 7. West Street Improvements from North Street to the Transit Center - This project is along the western edge of the Downtown Development District and would improve traffic flow, safety and access to the transit system serving the Downtown and the City, and provide an opportunity for multi-modal linkages to be established. West Street has become an important connection for the DART Transit service in the City but has not been improved to reflect the standards to meet this use. Part of these improvements were achieved with the completion of bike/ped pathways. It is in the CTP as Priority #71. 8. US 13 Service Roads/Scarborough Road – This project would create a service road parallel to US 13 from Leipsic Road to Scarborough Road, and a set of local access roads providing economic benefits to the Dover Mall and proposed adjacent commercial complex, the Dover Mall Power Center project concept. This project is in the CTP as SR 1/Scarborough Road C-D roads at priority #100 and is part of the US Route 13 Circulation Study. It is listed as a high priority by the Central Delaware Chamber of Commerce. 9. US 13 Sidewalk Construction – Construction of multi-use paths along US 13 continues to be a priority. Construction of sidewalks is required when properties are developed or redeveloped, but significant sections of the sidewalk system are either in deteriorated condition or missing (Public Safety Boulevard to Puncheon Run Connector, for example). This project is not in the CTP. 10. Route 8/Hazelettville Road Connector – This is a north/south access road that was identified in the Route 8 Concept Plan and Operations Study. This connection will encourage economic development and provide transportation alternatives in this heavily traveled corridor. This project is in the CTP as priority #54. 11. Kings Highway/Route 13 Intersection Improvements – The intersection of Kings Highway/ White Oak Road and US 13 needs improvements to meet an acceptable level of service. Extensive new commercial development (Capital Station Shopping Center and other commercial facilities) are being constructed or are planned south of the intersection which will add traffic and access burdens on these roads. The intersection project is not in the CTP. In addition to these projects, the City is also in support of implementation of the Bicycle and Pedestrian Plans developed by the Dover/Kent MPO and approved by the City Council in 2016. We appreciate DelDOT’ s active participation in construction of segments of the Capital City Trail and Senator Bikeway.

Monthly Report July 2018 Office of City Assessor

Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of July 2017/2018 the Month of July 2017/2018 38 35 $87 $86 40 32 $100 Thousands 25 $48 30 17 22 10 11 $50 $23 20 $2 $11 $5$18 10 1 2 2017 2017 0 $0 2018 2018 First Time Buyer for the Month July 2017/2018 Realty Property of July 2017/2018 Sales in Dollars Received Prior to 38 Recording 40 35 32 $6 $6 $6 30 Res. Non‐First $8 Millions $6 $3 17 Time Buyers 20 $4 $2 $0 $1 $0 $1 2017 Res. First Time $0 10 Buyers 2018 0 2017 2018 Major Updates May ‐ 18 June ‐ 18 July ‐ 18 Assessment Change ‐ $3,479,500 $8,922,900 $1,491,700 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 41 $6,392,700 $7,476,255 0.86 1.03 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. Assessor’s Office ‐ FY 2019 Tax Bills were generated, printed, sorted and mailed.

AUG 14, 2018 CITY OF DOVER PAGE: 1 08:19 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.01-02-06.00 18 R10 102 TOPAZ CIR 1 5 2006 2 2365 B AV 225,200 31-JUL-18 258,000 ED05-067.05-01-35.00 18 R10 2 FAIRWAY CT 1 13 1990 2 2110 B AV 169,200 17-JUL-18 164,000 ED05-067.09-01-02.00 3 R10 554 TROON RD 1 14 1979 1 2073 B+ VG 255,200 06-JUL-18 259,900 ED05-067.13-01-76.00 3 R10 208 CARNOUSTIE RD 1 16 1979 1 2172 C+ VG 206,600 02-JUL-18 229,000 ED05-067.14-03-40.00 2 R10 96 HITCHING POST DR 1 5 1974 2 1594 C AV 163,300 18-JUL-18 179,000 ED05-067.16-02-98.00 8 R10 600 N STATE ST 1 1 1966 2 1740 B- AV 162,100 26-JUL-18 215,000 ED05-067.18-02-04.00 17 R10 696 INDEPENDENCE BLVD 1 5 1983 2 2168 B AV 184,500 18-JUL-18 204,000 ED05-067.19-01-44.00 17 R10 59 HERITAGE DR 1 13 1977 2 1232 C AV 100,200 17-JUL-18 89,500 ED05-067.20-02-13.00 10 R10 520 FAIRVIEW AVE 1 14 1954 1 1120 C GD 145,600 23-JUL-18 163,000 ED05-067.20-02-64.00 8 R10 511 N BRADFORD ST 1 14 1976 1 1032 C AV 107,200 12-JUL-18 146,000 ED05-068.10-01-06.00 13 R10 833 MILLER DR 1 5 1969 2 2236 C+ GD 183,100 13-JUL-18 195,000 ED05-068.13-01-04.35 100 R50 69 CHATHAM CT 1 13 1987 2 2061 B- AV 126,900 11-JUL-18 117,000 ED05-068.15-03-62.00 6 R10 1432 HOPKINS AVE 1 14 1995 1 1565 C AV 137,200 31-JUL-18 190,000 ED05-068.17-01-59.01 8 R10 73 WASHINGTON ST 1 5 2008 2 2452 B+ AV 229,300 05-JUL-18 300,000 ED05-068.18-04-16.00 7 R0 139 MITSCHER RD 1 35,900 10-JUL-18 23,000 ED05-068.18-04-17.00 7 R10 143 MITSCHER RD 1 14 1940 1 770 C AV 65,900 10-JUL-18 50,000 ED05-068.19-01-22.08 7 R10 70 WILLIS RD 1 13 1984 2 1116 C- FR 80,700 20-JUL-18 99,000 ED05-068.19-02-61.00 6 R10 38 ACACIA PL 1 8 1998 2 1640 C AV 139,200 24-JUL-18 150,000 ED05-075.08-01-32.00 3 R10 210 CHELSEA WAY 1 5 1998 2 3220 B- AV 235,600 16-JUL-18 259,900 ED05-076.03-03-02.00 14 R10 400 TRIBBITT ST 13 2018 2 1760 C+ AV 151,400 16-JUL-18 168,900 ED05-076.03-04-68.00 11 R10 412 BEUVALE LN 1 14 2009 1 1714 B+ AV 225,900 16-JUL-18 272,500 ED05-076.04-01-56.00 2 R10 400 ANN MOORE ST 1 13 2010 3 2007 C+ AV 174,500 12-JUL-18 205,000 ED05-076.04-01-81.00 2 R10 512 ANN MOORE ST 1 13 2012 2 2080 C+ AV 181,900 23-JUL-18 208,000 ED05-076.05-03-04.00 14 R10 10 STONEY DR 1 14 1985 1 1339 C AV 132,500 31-JUL-18 185,000 ED05-076.06-02-78.00 2 R10 341 COLD SPRING PL 1 13 1984 2 1040 C- AV 81,900 23-JUL-18 120,000 ED05-076.06-07-20.00 17 R10 1224 WOODROW CT 1 5 1991 2 1801 C AV 158,500 11-JUL-18 157,700 ED05-076.06-08-64.00 17 R10 20 PERIWINKLE DR 1 13 1995 2 1112 C+ AV 101,400 13-JUL-18 125,000 ED05-076.10-02-85.00 14 R10 245 TRAFALGAR DR 1 5 2005 2 2186 C+ AV 172,000 27-JUL-18 208,000 ED05-076.11-02-24.00 16 R10 1233 N FARMVIEW DR 1 3 1986 1 1631 C AV 138,300 31-JUL-18 186,000 ED05-076.14-01-08.00 16 R10 1365 W NORTH ST 1 14 1997 1 1394 C AV 175,900 11-JUL-18 216,900 ED05-076.20-02-55.00 12 R10 606 WYOMING AVE 1 5 1961 2 2397 B AV 192,700 02-JUL-18 229,500 ED05-077.07-06-01.00 6 R10 220 LADY BUG DR 13 2018 2 1220 B- AV 137,500 26-JUL-18 177,485 ED05-077.07-06-70.00 6 R10 413 NOB HILL RD 1 2018 2 2200 B- AV 207,300 10-JUL-18 254,485

AUG 14, 2018 CITY OF DOVER PAGE: 2 08:19 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-077.07-08-01.00 6 R10 357 BLUECOAT ST 1 2018 2 1440 B- AV 177,800 11-JUL-18 208,955 ED05-077.07-08-03.00 6 R10 353 BLUECOAT ST 1 2018 2 1440 B- AV 177,800 11-JUL-18 207,985 ED05-077.07-08-14.00 6 R10 323 BLUECOAT ST 14 2018 1 1352 B- AV 185,800 11-JUL-18 236,180 ED05-077.11-05-13.00 6 R10 51 MER WAY 1 8 2007 2 2242 B- AV 177,100 10-JUL-18 210,000 ED05-077.11-05-23.00 6 R10 216 LADY BUG DR 13 2018 2 1220 B- AV 141,600 10-JUL-18 181,865 ED05-077.18-01-16.00 4 R10 240 PINE ST 1 14 1959 1 1120 C AV 137,200 30-JUL-18 150,000 ED05-085.12-03-19.00 12 R10 323 MIMOSA AVE 1 16 1971 1 2130 C+ AV 137,700 03-JUL-18 185,000 LC05-058.18-01-85.00 1 R10 131 BETH PL 1 11 1998 1 1344 D+ AV 73,100 27-JUL-18 90,500

CITY COUNCIL - FY 18/19 Page 1 of 3 CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2018 - SEPTEMBER 5, 2018 110-1200-512.30-37 Current Balance - $20,492.22 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF THE BUDGETED AMOUNT $25,000.00 FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/20/18 Hare Downtown Councilman Hare authorized $100.00 of his Email dated $100.00 $100.00 $24,900.00 Dover community enhancement funds for the 07/19/2018 Partnership Downtown Dover Partnership (DDP) Captial from W illiam (DDP) City Farmers Market - Meet Me at the Market Hare to Traci Thermal Bag McDowell and Invoice from DDP 07/23/18 Anderson Destiny Councilman Anderson authorized $500.00 of Email dated $500.00 $600.00 $24,400.00 Christian his community enhancement funds for the 07/19/2018 Church Destiny Christian Church for the Book Bag from David Drive for Low Income Youth Anderson to the City Clerk's Office and letter from Pastor Jay Mast dated 07/23/2018 07/24/18 Anderson Inner City Councilman Anderson authorized $1,260.00 of Email dated $1,260.00 $1,860.00 $23,140.00 Cultural League his community enhancement funds for the 06/23/2018 Inner City Cultural League - Summer Youth from David Programs Anderson to Janella Tauchus and letter from Reuben Salters dated 07/24/2018 07/26/18 Slavin Inner City Councilman Slavin authorized $1000.00 of his Email dated $1,000.00 $2,860.00 $22,140.00 Cultural League community enhancement funds for the Inner 07/26/2018 City Cultural League - All City Music from Timothy Group/Program Slavin to Traci McDowell and letter from Reuben Salters dated 07/12/2018 09/06/18 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 2 of 3 08/07/18 Lewis Delaware Councilman Lewis authorized the designation Letter from $211.94 $3,071.94 $21,928.06 Multicultural and of $211.94 of his community DEMCO dated Civic enhancement funds to Delaware Multicultural 04/12/18 and Organization and Civic Organization (DEMCO, Inc.) for the an email dated (DEMCO, Inc.) remaining balance of the original requsted 08/07/2018 amount of $711.94 for Zeny Heat Press from Brian Machine Pro 6 in 1 in the amount of $264.99 or Lewis to Traci Lego Mindstorms Education EV3 Core Set in McDowell the amount of $411.95 or RCA Voyager 7" 16GB Tablet Android 6.0 in the amount of $35.00 ($500 was issued from FY 2017/18 08/10/18 Polce Connections Budget) Councilman Polce authorized the designation Email dated $1,435.84 $4,507.78 $20,492.22 Community of $1435.84 of his community enhancement 08/06/18 from Support funds to Connections Community Support Tanner Polce Programs, Inc. Programs and Health Management Associates and Traci for their Healthy Neighborhoods Paramedicine McDowell and Project. an email dated 08/03/18 from Cheryl Heiks director of Health and Policy and Advocacy to Tanner Polce $4,507.78 $20,492.22 $4,507.78 $20,492.22 $4,507.78 $20,492.22 $4,507.78 $20,492.22 09/06/18 S:\BUDGETS\Coun-19.qpw

CITY COUNCIL - FY 18/19 Page 3 of 3 Budgeted District Council YTD Expenditures Balance Amount Sponsor $5,000.00 At-Large Slavin $1,000.00 $4,000.00 $2,500.00 1st District Lindell $2,500.00 $2,500.00 1st District Polce $1,435.84 $1,064.16 $2,500.00 2nd District Hare $100.00 $2,400.00 $2,500.00 2nd District Lewis $211.94 $2,288.06 $2,500.00 3rd District Cole $2,500.00 $2,500.00 3rd District Neil $2,500.00 $2,500.00 4th District Anderson $1,760.00 $740.00 $2,500.00 4th District Sudler $2,500.00 TOTAL $4,507.78 $20,492.22 09/06/18 S:\BUDGETS\Coun-19.qpw

CITY MANAGER’S MONTHLY REPORT JULY 2018

Average Disconnects 87 58 60 55 53 52 50 47 51 46 43 51 51 45 44 42 38 36 33 32 36 39 25 21 24 23 JUL-17 AUG-17 SEP-17 OCT-17 NOV-17 DEC-17 JAN-18 FEB-18 MAR-18 APR-18 MAY-18 JUN-18 JUL-18 Average Accounts Cut Per Day Average Accounts Available to Cut Per Day

Work Orders Processed 2,500 2,000 1,500 1,000 500 0 JUL-17 AUG-17 SEP-17 OCT-17 NOV-17 DEC-17 JAN-18 FEB-18 MAR-18 APR-18 MAY-18 JUN-18 JUL-18 Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- 17 17 17 17 17 17 18 18 18 18 18 18 18 Series1 1,955 2,132 1,811 1,820 1,664 1,439 1,730 1,567 1,676 1,738 1,580 1,795 1,962 Payment Agreements / Extensions 800 700 600 500 400 300 200 100 0 Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- 17 17 17 17 17 17 18 18 18 18 18 18 18 Series1 501 695 525 554 455 448 688 740 522 441 452 410 483 CUSTOMER PAYMENT USAGE 80,000 60,000 40,000 20,000 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box 2019 YTD 2,396 4,399 23,487 305 1,922 2018 YTD 2,508 4,964 23,862 261 1,789

ELECTRIC DEPARTMENT Electric Divisions System Peak Total System Load Number of New Month outages customers Nov 16 54,812 Services Nov 16 98.27 Dec 16 60,179 Aug 16 9 214 Aug 16 13 Dec 16 101.04 Jan 17 63,172 Sept 16 7 915 Sept 16 35 Jan 17 113.04 Oct 16 8 224 Oct 16 27 Feb 17 106.4 Feb 17 54,811 Nov 16 6 4293 Nov 16 41 Mar 17 108.2 Mar 17 60,690 Dec 16 5 207 Dec 16 37 Apr 17 107.03 Apr 17 54,062 Jan 17 3 12 Jan 17 40 May 17 133.93 May 17 57,823 Feb 17 1 2 Feb 17 31 June 17 155.81 June 17 70,081 Mar 17 4 160 Mar 17 15 July 17 79,883 Apr 17 4 114 Apr 17 58 July 17 162.88 May 17 5 148 May 17 58 Aug 17 157.18 Aug 17 74,534 June 17 7 3084 June 17 25 Sept 17 137.01 Sept 17 64,235 July 17 19 2556 July 17 90 Oct 17 129.11 Oct 17 59,890 Aug 17 8 1466 Aug 17 24 Nov 17 56,552 Sept 17 2 1094 Sept 17 31 Nov 17 98.13 Oct 17 5 2311 Oct 17 83 Dec 17 108.57 Dec 17 62,992 Nov 17 7 176 Nov 17 41 Jan 18 116.70 Jan 18 67,204 Dec 17 2 261 Dec 17 25 Feb 18 106.55 Feb 18 55,759 Jan 18 4 263 Jan 18 17 Mar 18 61,286 Feb 18 1 32 Feb 18 89 Mar 18 101.78 Mar 18 29 3635 Mar 18 52 Apr 18 100.68 Apr 18 55,574 Apr 18 6 521 Apr 18 48 May 18 127.43 May 18 63,188 May 18 5 301 May 18 46 June 18 68,290 June 18 9 315 June 18 18 June 18 146.76 July 18 3 972 July 18 34 July 18 160.51 July 18 78,686 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 19 YTD FY 18 FY 17 50.31 39.80 20.47 Outages Average Response Time Goal is less than 30 minutes Month Year-to-date Month Year-to-date 3 3 31 Minutes 31 Minutes PROGRAM UPDATES JULY 19 JULY 18 FY19 YTD Tree Trimming 395 459 395 Number of Oil Releases 0 0 0 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 34 90 34

HUMAN RESOURCES July 2018 July Aug Sept Oct Nov Dec Jan Feb March April May June July Total Category 17 17 17 17 17 17 18 18 18 18 18 18 18 Caucasian* 292 290 291 288 285 285 288 290 293 293 292 291 287 n/a Minorities* 79 76 77 74 75 75 76 77 77 77 77 76 76 n/a Hired 9 1 8 1 1 3 5 3 5 1 2 1 1 41 Terminated/Resigned/ 3 6 6 6 3 3 1 0 5 2 3 1 5 44 Retired/Other Transferred/Promoted 3 1 1 3 1 4 6 0 4 2 1 0 2 28 Jobs Posted 7 1 2 4 3 2 6 3 3 3 6 3 1 44 Workers Comp. Injuries 1 0 6 3 2 3 3 3 4 2 1 3 2 33 Workers Comp. Hours 417 396 173 202 227 352 106 75 199 261 153 250 199 3010 *341 Full-time Employees: Part-time Employees: 24 (3 Pitts Center, 1 Recreation, 15 Library, 1 Customer Service, 4 Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Motor Equipment Operator I (water/wastewater) Position Terminated/Resigned/Retired: (2) Utility Maintenance Mechanic I; (2) Police Officer; Water Treatment Plant Operator I Position Transferred/Promoted: Utility Maintenance Mechanic I to Utility Maintenance Mechanic II; MEO II Sanitation to MEO III Sanitation; Positions on Terminal Leave: Procurement Manager – August; Assistant to Director of Council Affairs and Constituent Services - November Recruitment Information (July) Position Total Female Male Unknown Black White Hispanic Asian/Pacific American Two Or Unknown In Out Islander Indian/Alaskan More Dover Dover Native Accountant II 10 5 2 3 2 5 - - - - 3 3 7 Utility Maintenance 2 - 2 - - 1 1 - - - - 1 1 Mechanic I (2 positions) Water Treatment Plant 4 - 3 1 1 - 1 1 - - 1 3 1 Operator I Storekeeper//Buyer I 24 14 10 - 11 12 - - 1 - - 13 11 Open or Currently Recruiting* Open or Currently July Aug Sept Oct Nov Dec Jan Feb March April May June July Recruiting by Dept. 17 17 17 17 17 17 18 18 18 18 18 18 18 Electric 7 7 8 8 9 7 7 7 7 7 8 8 8 Public Works 8 11 13 13 12 14 11 9 6 6 6 6 8 Police 6.5 6.5 .5 3.5 3.5 3.5 4.5 4.5 3 3 3.5 4.5 6.5 All Other Departments 7.5 7.5 8 10.5 11.5 9.5 8 6.5 7 7 6.5 6.5 7 Totals 29 32 29.5 35 36 34 30.5 27 23 23 24 25 29.5 *Not used for Budgeting Purposes Electric: Lineman 1st Class, Lineman 2nd class, Electric Director, Substation Technician, Groundworker, Electric Meter Technician Crew Leader, Linecrew Superintendent; System Operator II Public Works: Civil Engineer, Lead Laborer, Mechanic I; Motor Equipment Operator II, (Sanitation); Motor Equipment Operator I, (Sanitation), (2) Utility Maintenance Mechanic I, Water Treatment Plant Operator I Police: (5) Cadet; (4) Police Officer All Other Departments: Assistant Controller/Treasurer; Accountant II; Parks and Recreation Director; Building Supervisor (Parks and Recreation – part- time); Customer Service Clerk I (full-time); Customer Service Clerk I (part-time); Librarian I (part-time); (2) Library Assistant (part-time); Library Page (part- time);

HUMAN RESOURCES (Continued) Turnover Statistics 2010 2011 2012 2013 2014 2015 2016 2017 2018 Total Turnover % 5.57 6.75 11.00 10.91 6.02 12.05 8.68 15.36 5.45 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 .54 1.92 .54 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 7.56 6.24 7.41 3 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 4.20 1.90 4.39 1.63 Other - - - - - - - 1.65 .27 2012 Healthcare cost sharing implemented; 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development; 2018 RIF in Electric Average Employees 2010 2011 2012* 2013* 2014 2015 2016 2017 2018 Total Number of Employees 21 25 38 37 21 42 32 56 20 Separating from Service Average Number of Full-time 362 356 333 325 331 333 340 337 341 Employees Average Number of Part-time 16 15 12 14 18 24 28 28 26 Employees * Healthcare cost sharing implemented Workers Compensation Cost CY 2018 $4 $10 $2 $35 Department $4 $4 $175 $70 $37 $24 Total Cost (In thousands) $365,000

INFORMATION TECHNOLOGIES Service Requests Resolved 60 55 47 50 41 38 40 31 31 27 29 30 26 22 23 22 21 20 10 0 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Programming Requests Completed 50 46 40 34 34 34 29 29 31 28 30 23 24 19 20 21 20 10 0 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Page Views - City of Dover Web Page 30,000 25,000 Pages Viewed 20,000 26,767 28,232 27,108 27,702 25,344 25,155 15,000 24,034 23,269 22,554 20,417 19,913 19,305 17,293 10,000 5,000 0 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Noteworty: Continuing Tyler ERP training to end and power users. Upgraded Tyler ERP Software to version 2018. Tyler ERP Phase 2 is in full swing Joe Halfpenny and Alex Hassman continue cross training between Dover IT and Dover PD

PUBLIC WORKS Construction Inspection Subdivisions Site Development The following required inspection services The following required inspection services Seskinore Court The Grande, Building 4 Chestnut Grove Chesapeake Utilities Dover Campus Clearview Meadows Eden Hill medical Center Eden Hill Reed Street Apartments Nottingham Meadows Leander Lakes Patriot Village Eden Hill Commercial Center Tall Pines Islamic Society of Central Delaware The Arbors Blue Hen Apartments Enterprise Business Park Dover Christian Church Modern Maturity Center The Grande, Building 4 MRMS Building Capital Station Century Engineering Building Sanitation

Sanitation JULY 18 FYTD 19 JULY 17 FYTD 18 Trips to DSWA Sandtown Landfill 212 212 184 184 Total Tonnage to DSWA 1,146 1,146 1,039 1,039 90-Gallon Containers Delivered 48 48 78 78 300-Gallon Containers Delivered 0 0 0 0 Total Man Hours-containers Delivered 70 70 24 24 CURBSIDE RECYCLING STATS TOTAL # OF TOTAL # OF HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED July 2018 20,750 9,610 266,720 12.85 Streets JULY 18 FYTD 19 JULY 17 FYTD 18 Signed Installed 12 12 17 17 Signs Repaired 9 9 3 3 Curbs Painted Yellow (feet) 243 243 256 256 New Post Installed 3 3 4 4 Storm Catch Basins Repaired 7 7 0 0 Storm Catch Basin Repairing (Hrs.) 32 32 0 0 Storm Catch Basins Cleaned (LF) 0 0 20 20 Storm Catch Basins Cleaning (Hrs.) 0 0 15 15 Hot Mix Patching (Tons) 0 0 8 8 Hot Mix Patching (Hrs.) 0 0 8 8 Cold Mix Patching Hrs.) 7 7 5 5 Concrete Work (Hrs) 5 5 12 12 Concrete Patching (Cubic Yards) 0.5 .5 8 8 Ditch Work (Hrs). 0 0 2 2 Street and Alley Maintenance (Hrs) 6 6 26 26 Street Sweeping (Miles) 1,510 1,510 1,422 1,422 Street Sweeping (Cubic Yards) 60 60 84 84 GROUNDS Work Orders Total Work Orders = 5 General = 2 Arborist = 3 Arborist Crew JULY 2018 JULY 2017 Trees Trimmed 72 17 Trees Removed 11 7 Stumps Removed 21 4 Trees Planted 0 0 Root Pruning 0 0

Beautification Crew Weeded and sprayed The Library and City Hall. Continued planting flower beds. Watered Loockerman Street baskets and pots. Mowing Crew Continued mowing grass routes. Spraying vegetation at mowing locations. Assisted tree crew. Litter Removal Litter is being picked up on City properties as per the weekly schedule. Litter person has been diligent in the reporting of destruction in City parks. Delivered 20 trash cans to Legislative Mall for Fourth of July. Delivered 4 cans every Wednesday at Loockerman Way Park for the Farmers Market. Miscellaneous Set up Stage each Thursday for Concerts on The Green. Cut the Electric Department training area. Helped Parks and Recreation dismantle playground equipment at The Hamlet. Cleaned up the woods behind 44 Heatherfield Way. Cleared trees from ditch in Crossgates Park Arborist attended training in Gaithersburg Md. Removed 3 hornets’ nest per complaints (Schutte Park and Dover Park) 443 Barrister PL. cleared area to access man hole per water/wastewater. Cleared area on Dover High Dr. for Street Division to repair street sign. Storm Cleanup at 115 New St, Silver Lake, and Park Drive. Assisted Sanitation on picking up out of City trash cans. Trimmed trees and removed new and old stumps from White Oak Rd sidewalk. GEOGRAPHIC INFORMATION SYSTEMS (GIS) City Clerk's Office Coded new voters according to City Voting District or out of City. City Managers Office Created and printed an 18"x18" map of the Dover Electric Boundary. Information Technology Worked on network issue with IT that effected GIS. Other Created a Dover Fire web application. Specifically for dispatchers to see vacant buildigs and hydrant information. Planning & Inspections Added vacant building points and data from the list provided by the requester. Planning & Inspections Provided data to ATRIA for NCALL. Public Works Joined Representative Districts to Road Analysis spreadsheet. Public Works Created an 8.5"x11" CAF map for Senators Lake. Public Works Updated the Parcels, Rentals, and Active AHIs layers for the month. Public Works ArcGIS Online Administration. Public Works Updated the Trash Zones and Recycling Zones to reflect the changes to the City's collection area.

Water/Wastewater Divisions June 17 July 17 Aug 17 Sep 17 Oct 17 Nov 17 Dec 17 Total Water Prod. 183,692,000 195,693,000 183,352,000 172,501,000 172,453,000 134,533,000 140,498,000 Billed Consumpt. 161,418,000 179,460,000 169,521,000 169,521,000 159,271,000 136,701,000 132,513,000 Total Flow to County 136,745,000 125,926,000 178,219,000 139,090,000 153,736,000 120,538,000 109,877,000 City Readings 141,349,551 138,366,768 167,858,838 144,462,028 168,885,523 123,758,466 121,387,764 Jan 18 Feb 18 March 18 MAY 18 May 18 June 18 July 18 Total Water Prod. 150,207,000 135,361.000 146,460,000 138,387,000 129,854,000 133,475,000 164,472,000 Billed Consumpt. 127,083,000 134,942,000 123,994,000 138,221,000 110,219,000 115,304,000 115,304,000 Total Flow to County 137,422,000 123,368,000 157,050,000 143,889,000 186,816,000 170,623,000 171,703,000 City Readings 143,955,874 132,879,690 143,858,810 140,530,063 178,798,232 178,748,559 150,646,638 ENGINEERING SUMMARY Major Program Updates JULY 18 JULY 17 DIFF FY19 YTD FY18 YTD State and Federal Violations 0 0 0 0 0 Water Quality Complaints 20 3 +17 20 3 Plan Review Completed Within 30 days of Submission 6 6 0 6 6 OPERATIONAL SUMMARY Task JULY 18 JULY 17 CURRENT FY Water Production - Daily Average 5,305,548 6,312,677 Average Field Response Time (goal is <30 minutes) 21 21 21 Water Mains Repaired 1 0 1 Water Service Lines Repaired 3 3 3 Wastewater Mains Repaired 0 0 0 Wastewater Service Lines Repaired 1 0 1 Sewer Lines Flushed - linear feet 81,004 46,362 81,004 Sewer Mains Videoed -linear feet 0 1,093 0 Sewer Manholes Cleaned 405 246 405 Total Fire Hydrants in Service 1,839 1,839 1,839 Total Water Meters in City Distribution System 13,431 12,572 13,431  Note total water meters reduced to match HTE

Fleet & Facilities Mgmt. Monthly Report JULY 2018 Fleet Maintenance PM Work Orders Completed: 53 Number of Tire Repairs: 27 Number of Road Repairs: 4 Other Work Orders: 73 Repair Hours: 288.5 Road Repair Hours: 5 Total Work Orders: 126 Fabrication Hours: 0 Misc. Hours: -24 PM Hours: 112.5 # Of Scheduled PM’s: 42 # Of Scheduled PM’s: Completed: 13 Major Program Updates JULY JULY MEASURE 2018 2017 DIFFERENCE Fleet Maintenance - Scheduled Preventative Maintenance 13 out of 42 10 out of 42 7.14% appointments being kept 30.95% 23.81% (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 19 out of 19 19 out of 19 completed within 5 days 0% 100% 100 % (Quantity and Percentage) Facilities - Emergency work 8 out of 9 5 out of 5 orders completed within 2 days - 11.11% 88.89 % 100 % (Quantity and Percentage)

Library information was not available at the time this report was completed and therefore will be included in next months report.

Parks & Recreation July 2018 Monthly Report Parks & Recreation Highlights  Summer Camps. July was a busy month for our recreational day camp with 196 registrations. Sports camps hosted 109 children.  Spring & Summer Performing Arts on The Green. July’s performances included Reptile World (which is one of our most popular performances), Jr. Wilson & Chatty, Evolution Orange and The Reunion. Be sure to thank Eden Hill Medical Center for this year’s financial sponsorship. Our final performance, Bad Juju, is scheduled for September 6.  Master Planning for Dover Park. Our consultant Whitman, Requardt and Associates, has presented a draft plan for our review. They will be finishing up the final master plan and presenting to City Council in mid August.  Schutte Park Master Plan. The RFP for regrading of the fields as part of the Master Plan has closed. Duffields Associates has won the bid and will begin work on the process in early fall.  Hamlet Park Playground. Equipment for the Hamlet Park is scheduled for installation in mid-August.  Delaware Bicycle Council Grant. We submitted a grant to fund the feasibility study for the Mallard Pond Pathway Link. This project was included in the City of Dover’s “Pedestrian” and “Bicycle” Plans as a priority project.  Tuesdays in Park. Continues to bring programming into our neighborhoods! Zoo at the Park, Creative Crafting, Insect Fun, Rehoboth Kids Theatre and Mad Science were the July themes. Due to inclement weather, some of these were moved inside to the Dover Public Library. This program continues to receive positive community feedback and will be evaluated as a possibility for next summer. Silver Lake Commission The commission meets on August 1, 2018. Bicycle/Pedestrian Subcommittee The subcommittee meets on August 21, 2018.

Recreation Revenue Breakdown July 2018 General Recreation 625.00 Sports 75.00 Trips 0.0 Leagues 1,715.00 Building & Field Rentals 1,000.00 Camps 10,121.50 Youth Connections/CSW 0.00 July 2017 FY17 General Recreation 1,520.00 General Recreation Sports 125.00 Sports Trips 0.0 Trips Leagues 2,090.00 Leagues Building & Field Rentals Building & Field Rentals 550.00 Camps Camps 13,240.50 Youth Connections/CSW Youth Connections/CSW 161.50 Facility Use Facility Usage By The Hour July 2018 FYTD 19 July 2017 FYTD 18 Open Gym 94 94 79.5 79.5 Fitness Classes 13 13 37 37 Leagues 96 96 134 134 Camps 588 588 590 590 Sports Classes 0 0 0 0 Meetings & Rentals 18 18 18 18 Enrichment Classes 0 0 0 0 Total Facility Usage Hours 809 809 858.5 858.5 Program Attendance Program Attendance** July 2018 FYTD 19 July 2017 FYTD 18 Total 4,586 4,586 5,575 5,575 Open Gym 136 136 112 112 Fitness Classes 41 41 91 91 Leagues 3,428 3,428 4,231 4,231 Camps 526 526 806 806 Sports Classes 0 0 0 0 Meetings & Rentals 455 455 335 335 Enrichment Classes 0 0 0 0

City Planner’s Monthly Report Department of Planning & Inspections JULY 2018 Planning & Inspections Highlights Some Items to Call to Your Attention Activity Remains at High Levels in 2018 2019 Comprehensive Plan project activities continue to dominate work of the Department with data collection, background research and related efforts taking up much of the available resources in the Planning Office. A citizen survey was initiated in June with a July 31, 2018 cutoff. A public open house on the project is being planned for August along with other outreach initiatives with key stakeholder groups. Ordinance review and revision is ongoing with Planning Commission consideration of three text amendments during July. Construction activity also continues strong with major apartment projects, new single family residences, tenant fitouts of new build- ings, and sitework and permits for large commercial projects. As expected Code violations involving tall grass and weeds and property maintenance violations keeping Code Enforcement staff busy.

PROGRESS IN PICTURES 748 S. New Street Blue Hen Apartments: 801 Shrews- bury Court Liberty Court: 1289 Walker Road

PROGRESS IN PICTURES Patriot Village 117 Revolutionary Blvd Clearview Meadows 357 Bluecoat Street Clearview Meadows 200/204 Lady Bug Drive

Planning & Inspections Revenue FY2019 Actual % of FY2019 Budget (YTD) July Budget Revenue Stream Business License $1,470,000 $1,091,232 74% Trailer License $19,000 $5,850 31% Building Permits $800,000 $44,751 6% Cert. of Occupancy $16,000 $790 5% Public Occupancy $25,000 $200 1% Lodging House $14,000 $0 0% Plumbing/Heating/Air $115,000 $8,346 7% Rental Inspection Fee $437,000 $927 0% Miscellaneous $30,000 $3,675 12% Fire Protection Fees $70,000 $3,648 5% Code Enforcement Fines $35,000 $5,600 16% Vacant Building Reg. $250,000 $27,750 11% Total P&I Revenue $3,281,000 $1,192,769 36% 31-Jul-18 PERSONNEL AND TRAINING Staff began attending the ERP Training and ADP Time and Attendance Training sessions. PLANNING OFFICE The Planning Office is part of the review process for certain types of construc- tion activity permits (Building Permits, Sign Permits, etc.) and Certificate of Oc- cupancy permits. For July 2018, Planning Staff was involved with review of 72 Permits and 17 Certificates of Occupancy permits. This results in a 2018 calen- dar year-to-date total of 675 Permits and Certificates of Occupancy (2017 calen- dar year-to-date total of 656 Permits and COs compared to 645 for 2016). Staff also reviews new applications for Business Licenses and Rental Dwelling Per- mits.

COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended. • The Planning Office continues to be involved in the Restoring Central Dover Community Plan implementation • Planning Staff continues Dover’s Downtown Development District program management. • Several text amendments to the Zoning Ordinance on the following: creation of IPM3 zone, parking limitations, and vehicle signs were reviewed by Planning Commission in July and recommended for approval (MI-18-05, MI-18-06, and MI-18-07). The Ordinance #2018-06 with SA#1/PC#1 will be subject to Public Hearing, Final Reading and Action by City Council in August. 2019 Comprehensive Plan The Planning Office continues the planning and research necessary for the update of the 2008 Comprehensive Plan. The Questionnaire/Survey activity closed on July 31st and Staff will begin analyzing the results. A discussion on “Housing Trends and Expectations” was held for the Economic Development Committee on July 11, 2018. Staff has scheduled an Open House Event on the Comprehensive Plan for August 23, 2018. Construction Activity • Construction activities continue at several multi-family residential projects including Le- ander Lakes Apartments (S-12-18), Phase 2 of the Blue Hen Apartment Complex (S- 15-12), and the reconstruction of Liberty Court Apartments (S-16-22). • There is residential construction activity continues with permits issued this month in Oak Shadows, and Village of Westover and the Downtown Development District area. • Certificates of Occupancy were issued to four (4) one-family detached dwelling units, and three (3) townhouse units. Three Temporary Certificates of Occupancy were issued for one-family detached dwellings. Final Certificates of Occupancy were issued to five apart- ment buildings at Blue Hen Apartments and a Temporary Certificate of Occupancy was issued for an apartment building at Liberty Court Apartments. • Building Permits were issued for the tenant fit-out of office space in the new building un- der construction at 107 Mont Blanc Boulevard; and renovations at Target on John Hunn Brown Road. • The Building Permit for Sitework and the Building Permit for the first multi-tenant build- ing was issued for the Capital Station project at 10-50 North DuPont Highway (S-17-12). July 2018) FY19 TOTAL FOR FY19 New Home Permits Issued 6 6 Value of Commercial Projects $3,515,655.00 $3,515,655.00 Downtown Incentives (Fees $2,494.50 $2,494.50 Waived)

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on July 16, 2018. The next Planning Commission meet- ing is scheduled for August 20, 2018. The following applications were considered: S-16-14 Lidl Grocery Store at North DuPont Highway and Kings Highway NE – The Planning Com- mission granted approval for a one-year extension of a Site Development Plan application to permit the construction of an approximately 36,185 S.F. retail grocery store and associated site improvements. C-17-06 Pride of Dover Elks Lodge at 217 North Kirkwood Street - The Planning Commission denied the request to allow an existing one-story structure to be utilized as an annual membership club serving members and their guests. Series of Text Amendments to the Zoning Ordinance: The following three sets of Text Amendments are grouped into Proposed Ordinance #2018-06. MI-18-05 Text Amendments: Addition of IPM3 Zone (Zoning Ordinance, Article 3 §20 & 24, Article 4 §4.16, Article 5 §8, and Article 12) – The Planning Commission moved to recommend approval to City Council of Text Amendments to the Zoning Ordinance, principally Article 3 §20 - Industrial Park Man- ufacturing Zone. The proposed ordinance adds a new subsection 20B for the IPM3 Zone (Industrial Park Manufacturing Zone- Industrial Aviation and Aeronautics Center). The new zone is an industrial zone focused on permitting businesses in aviation and aeronautics-related industries. Changes are also made to the City’s Bulk Standards and Performance Standards to ensure the new uses will be covered under those standards. MI-18-06 Text Amendments: Replacement of Maximum Parking Requirement (Zoning Ordinance, Ar- ticle 4 §4.15 & §4.16, and Article 6 §3) – The Planning Commission moved to recommend approval to City Council of Text Amendments to the Zoning Ordinance in Article 4 and Article 6 to remove the existing maximum parking standard and replace it with new impervious cover (lot coverage) limitations where excessive parking lot size is of particular concern in commercial and industrial zones. The exist- ing standard sets maximum parking for any use at 125% of the minimum required. Under these Text Amendments, this standard would be replaced with lot coverage limitations for the C-3, C-4, RC, IPM, IPM2, and M Zones, all of which currently lack any such limitations. MI-18-07 Text Amendments: Vehicle Signs (Zoning Ordinance, Article 5 §4) – The Planning Commis- sion moved to recommend approval to City Council of Text Amendments to the Zoning Ordinance, Ar- ticle 5 §4 intended to clarify what qualifies as a vehicle being used for the sole purpose of signage. Un- der the current Ordinance, vehicles are not permitted to be used for the sole purpose of signage. The Text Amendments would provide a list of criteria the City Planner can use to make a determination that this provision has been violated. It also specifies that vehicles in violation are to be moved to an area of the property where they are not visible or less visible.

MI-18-10 Eden Hill Farm TND Residential District: Architecture Concept – The Planning Commission moved to accept the Update on the Meeting Task assigned to Staff by Planning Commission at June 18, 2018 regarding the request for Consideration by Planning Commission of an Architecture Concept for townhouse units and an Architecture Concept for single family detached dwellings (in a 55+ community format) with a request for removal of alleys within the Eden Hill Farm TND: Residential District. The property is zoned TND (Traditional Neighborhood Design Zone). The owner of record Eden Hill Res- denial, LLC. Property Address: area southeast of intersection of Wemyss Road and POW-MIA Parkway. Tax Parcels: areas on map ED-05-076.04. Council District 2. Board of Adjustment The Board of Adjustment met on July 18, 2018. The next Board of Adjustment meeting is scheduled for August 15, 2018. The following applications were considered: V-18-04 Project at 550 Bay Road— The Board moved to approve the variance to subdivide the parcels with an overall lot width of 335 feet into three (3) lots of 54.34 feet, 130.24 feet, and 150.34 feet width, as measured at the street frontage of Bay Road (and 54.34 feet, 132.05 feet, and 148.62 feet as measured at the setback line). V-18-05 Project at 1424 Forrest Avenue— The Board moved to approve the variance to allow the McDonald’s wordmark sign to have an area of 32.8 square feet, a variance of 0.8 square feet, but to deny the variance request for two additional sins, thus limiting the wall signs to a total of two wall signs in ac- cordance with the Code, the only variance being the permitting of one of the wall signs to have an area of 32.8 square feet. Historic District Commission The Historic District Commission met on July 19, 2018. The next Historic District Com- mission meeting is scheduled for August 16, 2018. The Commission heard updates on per- mit activity in the Historic District Area. Application HI-18-03: Referral of Fence Permit #18-1207 at 401 South Governors Avenue was also reviewed and recommendations made to allow the six-foot height and to issue its Architectural Review Certificate. Staff also pro- vided an update on the 2019 Comprehensive Plan project activities.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY17 Projects Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the City of Dover Dover Interfaith Mission for Housing CDBG funds will be used to provide operations cost for the shelter. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assis- tance services for homeless households within the City. Milford Housing Homeowner Rehabilitation/Emergency Home Repair Programs CDBG funds will be used to rehabilitate existing owner-occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to eliminate housing conditions that threaten the health and safety of low income homeowners. Habitat for Humanity CDBG funds will be used to complete exterior renovations to existing owner-occupied homes in the Restoring Central Dover Revitalization area.

Code Enforcement Activity—JULY Case Type # cases current # cases % staff initiated % staff initiated month YTD (July current month YTD 2018 to June 2019) No valid Rental Permit 1 1 0% 0% No valid Building Permit 11 11 73% 73% Tall grass and weeds 28 28 68% 68% Unregistered vehicle 5 5 100% 100% Abandoned vehicle 3 3 33% 33% Annual Housing Inspection 25 25 80% 80% Property Maintenance – 29 29 33% 33% Exterior Electric Termination 11 11 95% 95% Dover Code of Ordinances 19 19 53% 53% Zoning 1 1 100% 100% Total Cases Opened 133 133 Total # of Inspections For 334 Month

Dangerous Buildings, Vacant Buildings & Demolitions  954 Lincoln Street—The property was condemned and taken forward to City Council as a dangerous building on November 7, 2016. Council ordered the owner to demolish the structure by December 7, 2016. The asbestos survey and abatement have been completed. The mortgage company has requested time to make renovations. No repairs have been made as of December. A renovation permit has been approved and work has been ongo- ing.  526 Fulton Street—The dwelling has been demolished.  113 Davis Circle— The dwelling has been demolished.  350 Martin Street—Lien search requested. This property is condemned as unfit for hu- man occupancy.  437 S. Governors Avenue—Lien search requested. This property is condemned as unfit for human occupancy.  Vacant Buildings—During the month of July seventeen (17) additional buildings were registered as vacant, and $11,250.00 in vacant building registration fees were collected. Demolition—2292 White Oak Road

Building Inspections & Licensing Summary July 2017— July 2018– Current July 2019 July 2017 June 2018 PERMITTING AND LICENSING Permits Issued July (2018) July (2017) FY 19 FYTD 19 FY18 FYTD 18 Administrative Permit 3 3 2 2 Building Addition/Renovation Permits 34 34 37 37 Building Permits 22 22 34 34 Demolition Permits 4 4 4 4 Fence Permits 12 12 11 11 Fire Prevention Permits 6 6 13 13 Mechanical Permits 32 32 50 50 Plumbing Permits 30 30 65 65 Sign Permits 17 17 17 17 Swimming Pool Permits 2 2 1 1 Subtotal 162 234 Business Licenses 1165 1165 1230 1230 Merchant Licenses 176 176 171 171 Contractor Licenses 562 562 578 578 Subtotal 1903 1979 Lodging House Licenses 0 0 0 0 Public Occupancy 7 7 5 5 Rental Dwelling 20 20 16 16 Subtotal 27 21 Manufactured Homes 130 130 134 134 BUILDING INSPECTIONS Inspections JULY (2018) JULY (2017) FY 18 FYTD 18 FY17 FYTD 17 Building (Inspections/CBI/Site Meetings) 239 239 676 676 Plumbing/Mechanical 211 211 463 463 Certificate of Occupancy 17 17 17 17

Fire Marshal’s Office—At a Glance The Fire Marshal’s Office investigated one (1) incident during the month of July. Deputy Fire Marshal Quinones completed the Fire Investigation Essentials class at the National Fire Academy. Staff worked during the 4th of July fireworks show. We are conducting school inspections and will then begin hotel/motel inspections. Month Year to Date Previous Year to Date Annual Fire & Life Safety Inspections 10 10 6 Deficiencies From the Above Inspections 37 37 9 Fire Code Violations/Deficiencies/Complaints 48 48 5 C/O & Fire Equipment Acceptance Tests 13 13 7 Meetings & Walk Through 12 12 14 Fire Plan Review & DAC 8 8 30 Month Year to Date Previous Year to Date Accidental 1 totaling $500 1 totaling $500 2 totaling $38,000 Undetermined 0 0 0 Incendiary 0 0 1 totaling $1.00 Arrest Made with DPD 0 0 0 Investigation Time 2 hours 2 hours 6 hours Injuries 0 0 0 Deaths 0 0 0 Please feel free to contact our office at any time with any questions or concerns. Thank you!

PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

Finance Department & Procurement and Inventory Monthly Report July 2018 CITY OF DOVER ACTIVITY REPORTS JULY 2018 FINANCE DEPARTMENT ACTIVITY LEVELS FY18 YTD FY19 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 414 637 Total Amount of All Deposits $ 21,989,047 $ 19,646,044 Other Activity Number of Pay Periods 2 2 Number of Payroll Checks & Direct Deposits Issued 798 796 Number of Pension Checks Issued 253 257 Total Pension Benefits Paid - Defined Benefit Plan $ 442,474 $ 459,597 ACCOUNTS PAYABLE Number of Check Vouchers 305 477 Number of EFT Vouchers 129 211 Vouchers Dollar Amount Disbursed $ 5,652,744 $ 7,712,387 FY18 YTD Wages FY19 YTD Wages $18,002 $19,522 $20,849 $17,898 $41,950 $41,585 $18,590 $43,615 $55,612 $45,131 $125,543 $148,413 $129,194 $157,546 $1,276,144 $1,274,409 Regular Regular All over time All over time Vacation Vacation Sick Sick Terminal Leave - Retiree Vacation/Sick Payout Terminal Leave - Retiree Vacation/Sick Payout Personal Personal Other Comp Time Comp Time Other Page 2

Finance Department & Procurement and Inventory Monthly Report July 2018 City of Dover General Fund Summary Fiscal Year to Date (July 2018) Revenues Budget Actual % Property & Transfer Taxes $ 14,733,700 $ 12,828,950 87% Program Revenues 10,947,800 1,860,278 17% Utility Transfers 11,000,000 - 0% Grants 679,500 10,900 2% Interfund Services 5,640,100 250,726 4% All Other* 978,400 2,478 0% $ 43,979,500 $ 14,953,332 34% *Includes: Franchise Fees, Miscellaneous Revenues, Garrison Farm Rent, Verizon Grant and Other Reserves Expenditures Budget Actual % Program Expenditures $ 27,552,700 $ 1,384,280 5% Interfund Services 9,988,300 489,266 5% Debt Service 500,000 39,559 8% Post Retirement Benefits 1,894,900 - 0% Pension Fund Contributions 1,051,000 - 0% Capital Project Transfers 3,013,800 753,450 25% All Other* 1,818,000 68,359 4% $ 45,818,700 $ 2,734,914 6% *Includes: DDP Contribution, Misc. Grant Exp., Bank and CC Fees, Street Lights Expense, transfer to Electric I&E, Other Employment Expense & Uncollectibles: Trash and Other. Page 3

Finance Department & Procurement and Inventory Monthly Report July 2018 General Fund Revenues 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 - Property & Transfer Program Revenues Utility Transfers Grants Interfund Services All Other* Taxes Budget Actual General Fund Expenditures 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 - Budget Actual Page 4

Finance Department & Procurement and Inventory Monthly Report July 2018 City of Dover Water/Wastewater Fund Summary Fiscal Year to Date (July 2018) Revenues Budget Actual % Customer Sales $ 14,150,400 $ 1,213,898 9% Impact Fees 870,000 26,992 3% Rents 400,600 3,776 1% Miscellaneous 69,600 5,833 8% $ 15,490,600 $ 1,250,499 8% Expenditures Budget Actual % Program Expenses $ 4,044,400 $ 190,636 5% Kent County Treatment Fee 3,750,000 703,539 19% Interfund Services 1,764,600 75,566 4% Debt Service 1,131,700 42,683 4% Post Retirement Benefits 256,900 - 0% Capital Project Transfers 3,600,000 - 0% Electric I&E Transfer 298,000 - 0% General Fund Transfer 1,000,000 - 0% All Other* 98,000 2,329 2% $ 15,943,600 $ 1,014,753 6% *Includes: Bank & CC Fees, Bond Issuance Cost, Other Employment Expenses Page 5

Finance Department & Procurement and Inventory Monthly Report July 2018 Water/Wastewater Revenues 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 - Customer Sales Impact Fees Rents Miscellaneous Budget Actual Water/Wastewater Expenses 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - Program Kent County Interfund Debt Service Post Capital Project Electric I&E General Fund All Other* Expenses Treatment Fee Services Retirement Transfers Transfer Transfer Benefits Budget Actual Page 6

Finance Department & Procurement and Inventory Monthly Report July 2018 City of Dover Electric Fund Summary Fiscal Year to Date (July 2018) Revenues Budget Actual % Customer Sales $ 82,491,700 $ 7,767,111 9% Distribution of Earnings (2,877,400) (270,198) 9% All Other* 951,200 88,699 9% $ 80,565,500 $ 7,585,612 9% *Includes: Weyandt Hall Rents, Miscellaneous Revenue, Interest Earnings Expenditures Budget Actual % Power Supply & Generation $ 48,600,100 $ 2,840,047 6% Electric Operating Division Exp. 6,614,900 343,829 5% Interfund Services 3,875,500 175,160 5% Debt Service 1,584,700 134,371 8% Post Retirement Benefits 721,400 - 0% Capital Project Transfers 6,400,000 - 0% General Fund Transfer 10,000,000 - 0% Depreciation Reserve 2,500,000 - 0% All Other* 2,184,800 157,400 7% $ 82,481,400 $ 3,650,807 4% *Includes: Bank & CC Fees, Utility Tax, Interest on Deposit, Legal Exp., Green Energy, A/R Write-offs, Other Employment Expenses Megawatt Hours Sold & Purchased Rev. Budget Actual Sales to Customers MWh (excl. Street Light MWh) 741,430 70,852 Sales per MWh $105.63 $104.15 Purchased/Generated MWh 772,323- 83,102- All In MWh Supply & Generation $62.93 $34.18 Page 7

Finance Department & Procurement and Inventory Monthly Report July 2018 Electric Fund - Revenues Millions $(10) $- $10 $20 $30 $40 $50 $60 $70 $80 $90 Budget Actual Customer Sales Distribution of Earnings All Other* Electric Fund - Expenditures 55,000,000 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 - Electric Power Supply & Interfund Post Retirement Capital Project General Fund Depreciation Operating Debt Service All Other* Generation Services Benefits Transfers Transfer Reserve Division Exp. Budget $48,600,100 6,614,900 3,875,500 1,584,700 721,400 6,400,000 10,000,000 2,500,000 2,184,800 Actual $2,840,047 343,829 175,160 134,371 - - - - 157,400 Budget Actual Page 8

Finance Department & Procurement and Inventory Monthly Report July 2018 City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (July 2018) Budget Actual % General Fund Divisions % of Budget City Clerk $ 442,500 $ 37,691 9% Council 144,800 11,178 8% Mayor Tax Assessor 244,500 22,179 9% Human Resources Fire 789,800 102,406 13% Customer Services Grounds 1,195,000 52,109 4% Vehicle Maintenance Library 1,767,400 89,854 5% Procurement & Inventory Recreation 1,000,600 38,789 4% Engineering Life Safety 504,200 10,613 2% Code Enforcement 610,500 19,393 3% Facilities Management Planning 568,200 26,623 5% Pub. Services Administration Public Inspections 568,100 26,458 5% Finance Police 16,737,500 804,581 5% Information Technology Police Extra Duty 600,000 21,140 4% City Manager Streets 1,409,100 49,019 3% Sanitation Sanitation 2,475,200 161,625 7% City Manager 1,005,200 26,355 3% Streets Information Technology 731,000 56,396 8% Police Extra Duty Finance 946,200 51,602 5% Police Pub. Services Administration 720,800 31,306 4% Public Inspections Facilities Management 657,900 29,273 4% Planning Engineering 277,600 11,600 4% Procurement & Inventory 721,000 41,936 6% Code Enforcement Vehicle Maintenance 832,500 64,512 8% Life Safety Customer Services 1,197,100 53,385 4% Recreation Human Resources 485,600 19,361 4% Library Mayor 173,700 14,162 8% Grounds $ 36,806,000 $ 1,873,546 Fire Tax Assessor Council City Clerk 0% 2% 4% 6% 8% 10% 12% 14% Page 9

Finance Department & Procurement and Inventory Monthly Report July 2018 City of Dover Utilities Summary Fiscal Year to Date (July 2018) Water/Wastewater Divison Expenses Budget Actual % Engineering & Inspection $ 502,400 $ 16,961 3% Water Department 750,000 29,997 4% Water Treatment Plant 1,805,800 88,096 5% Wastewater Department 986,200 55,582 6% $ 4,044,400 $ 190,636 Electric Division Expenses Budget Actual % Transmission/Distribution $ 3,673,500 $ 231,952 6% Electrical Engineering 1,223,500 43,504 4% Administration 625,400 12,688 2% Meter Reading 401,800 24,580 6% Systems Operations 690,700 31,105 5% $ 6,614,900 $ 343,829 Water/Wastewater Division % of Budget Wastewater Department Water Treatment Plant Water Department Engineering & Inspection 0% 1% 2% 3% 4% 5% 6% Electric Division % of Budget Systems Operations Meter Reading Administration Electrical Engineering Transmission/Distribution 0% 1% 2% 3% 4% 5% 6% 7% Page 10

Finance Department & Procurement and Inventory Monthly Report July 2018 City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (July 2018) General Fund Budget Actual % Fire $ 222,500 $ 145,614 65% Grounds Maintenance 188,000 - 0% Recreation 536,100 - 0% Police 512,000 - 0% Sanitation 34,400 - 0% Streets 2,215,000 - 0% Information Technology 57,600 199 0% Facilities Management 28,800 - 0% General Fund Capital Projects $ 3,794,400 $ 145,813 4% Water/Wastewater Fund Water $ 515,300 $ - 0% Wastewater 2,505,200 - 0% Water Treatment Plant 4,000,000 - 0% Water/Wastewater Capital Projects $ 7,020,500 $ - 0% Electric Fund Electric Generation $ 1,546,000 $ 23,110 1% Transmission/Distribution 1,383,000 19,243 1% Electrical Engineering 2,245,500 25,816 1% Electric Administration 1,175,200 - 0% ERP System 548,000 19,255 4% Electric Capital Projects $ 6,897,700 $ 87,424 1% Total Capital Projects $ 17,712,600 $ 233,237 1% Page 11

Finance Department & Procurement and Inventory Monthly Report July 2018 Capital Outlay - All Divisions 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - Budget Actual Capital Outlay - By Fund 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - Budget Actual General Fund Capital Projects Water/Wastewater Capital Projects Electric Capital Projects Page 12

July 2018 Procurement & Inventory Report Measure FY 2019 FY 2018 DIFFERENCE Issue Effectiveness – How often the FY 2019 (To date) FY 2018 (Total) warehouse has what the departments [347/(347+11)]*100 [4,471/(4,471+168)]*100 + 0.55% need when it’s needed. 96.93% 96.38 % [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the material stocked is the material being July 2018 July 2017 +0.07 Turnovers per year used. (2018-2019 Goal 1 per year) 0.89 Turnovers per year 0.82 Turnovers per year WITHOUT TRANSFORMERS REQUESTING BID NUMBER TERM COMMODITY DEPARTMENT STATUS as of August 2, 2018 Forwarded to Public Works on 5/3/2018. Submitting Wellhead Redevelopment Program 18-0029PW Three Years Public Works to CCW for July 10, 2018 meeting. Schutte Park Grading Plan Engineering Forwarded to Public Works on 5/16/ 2018. 18-0031PW One time Public Works Design Support Submitting to CCW for July 10, 2018 meeting. FY 2018 Street & Alley Program 18-0039PW One time Public Works Forwarded to Public Works on 7/20/2018 Ambulance Services 19-0001CM Three Year City Manager Forwarded to Kay Sass on 7/30/2018. RFP opening scheduled for September 12, 2018 @ Diversity & Inclusion 19-0002HR One Time Human Resources 2:00 pm Bid opening scheduled for August 14, 2018 @ 2:00 FY 18 I&I Relining Project 19-0003PW One Time Public Works pm RFP opening scheduled for August 22, 2018 @ 2:00 Underground Utility Locating Services 19-0004COD Three Year P/W & Electric pm FUEL USE FY 2019 TO DATE FY 2018 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 11,601.6 gallons 11,039.7 gallons Electric: $ 388,957.82 312 Line Items Diesel: 5,773.3 gallons 5,804.8 gallons Water: $ 20,664.25 53 Line Items Dollars Spent: $38,743.39 $24,399.97 General: $ 42,730.17 142 Line Items Total: $ 452,352.24 507 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2019 TO DATE FY 2018 TO DATE FY 2019 TO DATE FY 2018 TO DATE Electric: $ 26,084.52 $ 28,666.66 Electric: $ 68,520.10 $ 41,661.47 Water: $ 13,733.65 $ 9,662.87 Water: $ 11,217.27 $ 18,486.05 General: $ 24,753.39 $ 14,362.98 General: $ 11,019.52 $ 7,729.29 Total: $ 64,571.56 $ 52,692.51 *Total: $101,241.51 $ 67,876.81 Warehouse Stock Money Spent for Postage/Postal Services FY 2019 FY 2018 FY 2019 TO DATE FY 2018 TO DATE Total Dollar Value: $ 2,091,070.28 $ 2,193,326.96 $ 14,376.79 $ 14,478.04 Total Line Items: 1,292 1,304  Total of Issues from Stock by Fund includes Issues from Sale from Stock (SS) and Electric Returns (ER). Page 13

MONTHLY REPORT JULY 2018

Date Range: From 07/01/2018 to 07/31/2018 Incident Run Log Fixed Property: Dover Fire Department Company: All Companies Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 07/01/2018 30046 2018-000648 12:15 130 SPRINGFIELD WAY Arcing, shorted electrical equipment 0.7 07/01/2018 30046 2018-000649 15:26 STATE ROUTE 1 Medical assist, assist EMS crew 0.5 07/01/2018 30046 2018-000650 15:54 ST ROUTE 1 Vicinity alarm (incident in other location) 0.3 07/01/2018 30046 2018-000651 19:21 332 PARADEE DR Unintentional transmission of alarm, other 0.3 07/02/2018 30046 2018-000652 06:58 1525 MCKEE RD Smoke detector activation due to malfunction 0.5 07/02/2018 30046 2018-000653 07:51 1200 N DUPONT HWY Gas leak (natural gas or LPG) 0.8 07/02/2018 30046 2018-000654 07:52 320 RAYMOND ST Smoke detector activation due to malfunction 0.3 07/02/2018 30046 2018-000655 10:11 1200 N DUPONT HWY Unintentional transmission of alarm, other 0.5 07/02/2018 30046 2018-000656 14:57 14 ROCKFORD CROSSING Unintentional transmission of alarm, other 0.2 07/03/2018 30046 2018-000657 04:48 315 BILLY MITCHELL LA E Unintentional transmission of alarm, other 0.5 07/03/2018 30046 2018-000658 05:10 1144 YEARSLEY DR Public service 0.3 07/03/2018 30046 2018-000659 05:57 3000 LEMAY LA C System malfunction, other 0.3 07/03/2018 30046 2018-000660 11:11 326 N GOVERNORS AVE Smoke detector activation due to malfunction 0.4 07/03/2018 30046 2018-000661 12:50 211 S DUPONT HWY Good intent call, other 0.1 07/03/2018 30046 2018-000662 16:49 SENATOR AVE Vicinity alarm (incident in other location) 0.3 07/03/2018 30046 2018-000663 19:43 117 WILLIS RD Smoke detector activation due to malfunction 0.5 07/03/2018 30046 2018-000664 19:51 1788 N DUPONT HWY Extrication, rescue, other 0.3 07/04/2018 30046 2018-000665 02:25 449 NEW CASTLE AVE Extrication of victim(s) from vehicle 0.7 07/04/2018 30046 2018-000666 14:37 1420 S HANCOCK AVE Swimming/recreational water areas rescue 0.2 07/05/2018 30046 2018-000667 03:15 1706 N DUPONT HWY Smoke detector activation due to malfunction 0.4 07/05/2018 30046 2018-000668 13:35 416 SUSSEX AVE Assist police or other governmental agency 0.3 07/05/2018 30046 2018-000669 16:06 600 JEFFERIC BLVD Unintentional transmission of alarm, other 0.7 07/06/2018 30046 2018-000670 15:31 1060 ARTIS DR Building fire 1.3 07/06/2018 30046 2018-000671 23:33 408 WORCHESTER DR Cooking fire, confined to container 0.4 07/07/2018 30046 2018-000672 09:16 AMERICAN AVE Animal rescue 0.2 07/07/2018 30046 2018-000673 10:08 1200 N DUPONT HWY System malfunction, other 0.5 07/07/2018 30046 2018-000674 12:33 655 BAY RD Medical assist, assist EMS crew 0.3 07/08/2018 30046 2018-000675 00:15 371 MAIN ST Cover assignment, standby, moveup 1.1 07/08/2018 30046 2018-000676 01:18 1261 SIMMS WOODS ROAD Medical assist, assist EMS crew 0.3 07/08/2018 30046 2018-000677 20:33 200 SR1 & M/M 101 Passenger vehicle fire 1.3 07/09/2018 30046 2018-000678 03:40 834 S GOVERNORS AVE Alarm system activation, no fire - unintentional 0.2 07/09/2018 30046 2018-000679 13:21 245 N DUPONT HWY Alarm system activation, no fire - unintentional 0.3 07/10/2018 30046 2018-000680 06:46 650 W DIVISION ST Dispatched & canceled en route 0.2 07/10/2018 30046 2018-000681 10:36 ROUTE 1 Passenger vehicle fire 0.7 07/10/2018 30046 2018-000682 14:06 99 WOLF CREEK BLVD 3-2 Grass fire 0.4 07/10/2018 30046 2018-000683 17:22 1574 N DUPONT HWY. Good intent call, other 0.6 07/11/2018 30046 2018-000684 13:21 1205 S DUPONT HWY Extrication, rescue, other 0.7 07/11/2018 30046 2018-000685 19:06 1390 N DUPONT HWY Smoke or odor removal 0.3 07/11/2018 30046 2018-000686 22:16 213 N BRADFORD ST Smoke detector activation due to malfunction 0.1 07/12/2018 30046 2018-000687 04:12 371 MAIN ST Cover assignment, standby, moveup 1.2 07/13/2018 30046 2018-000688 12:19 115 S KIRKWOOD ST Gas leak (natural gas or LPG) 0.3 07/13/2018 30046 2018-000689 13:52 411 S QUEEN ST Dispatched & canceled en route 0.1 07/13/2018 30046 2018-000690 17:43 10 FAIRWAY LAKES DR F Local alarm system, malicious false alarm 0.4 07/13/2018 30046 2018-000691 21:53 SR1 & US 113 /SR 10 Motor vehicle accident with injuries 0.8 07/14/2018 30046 2018-000692 05:24 18 GLENWOOD DR Dispatched & canceled en route 0.1 07/14/2018 30046 2018-000693 11:08 923 JANEKA LANE Dispatched & canceled en route 0.1 07/14/2018 30046 2018-000694 11:17 35 LOOCKERMANN SQUARE Outside rubbish, trash or waste fire 0.1 07/14/2018 30046 2018-000695 11:42 631 RIDGELY ST Sprinkler activation due to malfunction 1.9 07/14/2018 30046 2018-000696 16:24 65 CARVER RD Alarm system sounded due to malfunction 1.1 07/14/2018 30046 2018-000697 23:27 201 N STATE ST Cooking fire, confined to container 0.4 07/15/2018 30046 2018-000698 04:55 255 WEBBS LN A Good intent call, other 0.3 07/15/2018 30046 2018-000699 06:04 1706 N DUPONT HWY Alarm system sounded due to malfunction 0.2 07/15/2018 30046 2018-000700 09:49 163 NORWICH WAY Smoke or odor removal 0.5 07/16/2018 30046 2018-000701 09:26 1575 MCKEE RD 102 System malfunction, other 0.5 07/16/2018 30046 2018-000702 14:42 1289 WALKER RD BUILD C Sprinkler activation, no fire - unintentional 0.3 07/16/2018 30046 2018-000703 15:44 1700 N DUPONT HWY BLDG F Smoke detector activation, no fire - unintentional 0.4 07/16/2018 30046 2018-000704 16:08 1706 N DUPONT HWY System malfunction, other 0.5 07/17/2018 30046 2018-000705 12:42 73 CARNOUSTIE RD Smoke detector activation, no fire - unintentional 0.4 07/17/2018 30046 2018-000706 12:48 190 JOHN HUNN BROWN RD Gasoline or other flammable liquid spill 0.3 Date: 09/05/2018 Page: 1 Time:09:29

Date FDID Incident# Alarm ### Address Suite Type Lgth 07/17/2018 30046 2018-000707 16:07 764 LEIPSIC RD Vicinity alarm (incident in other location) 0.3 07/17/2018 30046 2018-000708 17:00 129 WILLIS RD Electrical wiring/equipment problem, other 0.2 07/17/2018 30046 2018-000709 17:06 454 N DUPONT HWY Electrical wiring/equipment problem, other 0.5 07/18/2018 30046 2018-000710 18:41 520 S QUEEN ST Medical assist, assist EMS crew 0.2 07/19/2018 30046 2018-000711 10:35 1700 N DUPONT HWY BLDG F Alarm system activation, no fire - unintentional 0.3 07/19/2018 30046 2018-000712 17:55 49 HAZEL RD Smoke detector activation due to malfunction 0.2 07/19/2018 30046 2018-000713 19:41 295 TEA PARTY TRAIL Vicinity alarm (incident in other location) 0.4 07/19/2018 30046 2018-000714 23:08 BAY RD Steam, other gas mistaken for smoke, other 0.4 07/20/2018 30046 2018-000715 02:07 600 JEFFERIC BLVD Smoke detector activation due to malfunction 0.4 07/20/2018 30046 2018-000716 08:54 1200 N DUPONT HWY Cooking fire, confined to container 0.3 07/20/2018 30046 2018-000717 12:53 35 LOOCKERMAN PLAZA Grass fire 0.2 07/20/2018 30046 2018-000718 13:04 293 S SAULSBURY RD Grass fire 0.2 07/20/2018 30046 2018-000719 18:55 488 COUNTRY DR Brush or brush-and-grass mixture fire 0.1 07/20/2018 30046 2018-000720 18:55 820 WESTVIEW TERR Smoke or odor removal 0.4 07/21/2018 30046 2018-000721 14:50 56 NICHOLAS DR Good intent call, other 0.3 07/21/2018 30046 2018-000722 16:05 201 STOVER BLVD Cooking fire, confined to container 0.3 07/21/2018 30046 2018-000723 22:46 32 W LOOCKERMAN ST Smoke detector activation due to malfunction 0.3 07/21/2018 30046 2018-000724 23:07 223 S DUPONT HWY Good intent call, other 0.4 07/21/2018 30046 2018-000725 23:31 51 WEBBS LN Z False alarm or false call, other 0.3 07/22/2018 30046 2018-000726 09:53 LEBANON RD SR10 & BAY RD Passenger vehicle fire 0.5 07/22/2018 30046 2018-000727 10:21 725 HORSEPOND RD False alarm or false call, other 0.3 07/22/2018 30046 2018-000728 11:33 1255 S STATE ST Overpressure rupture, explosion, overheat other 0.2 07/22/2018 30046 2018-000729 20:27 604 FAIRVIEW AVE Building fire 0.8 07/23/2018 30046 2018-000730 08:02 301 DOVEVIEW DRIVE Unintentional transmission of alarm, other 0.4 07/23/2018 30046 2018-000731 10:20 3 NIBLICK CT Unintentional transmission of alarm, other 0.3 07/24/2018 30046 2018-000732 01:27 101 BABB DR False alarm or false call, other 0.5 07/24/2018 30046 2018-000733 10:22 833 S GOVERNORS AVE Motor vehicle accident with injuries 0.5 07/25/2018 30046 2018-000734 14:51 120 TURNER DR Arcing, shorted electrical equipment 0.4 07/25/2018 30046 2018-000735 14:52 300 HIAWATHA LANE Detector activation, no fire - unintentional 0.4 07/25/2018 30046 2018-000736 15:19 32 W LOOCKERMAN ST Smoke detector activation due to malfunction 0.3 07/25/2018 30046 2018-000737 20:33 506 N DUPONT HWY Extrication of victim(s) from vehicle 0.5 07/25/2018 30046 2018-000738 20:50 208 OAKMONT DR Public service 0.3 07/26/2018 30046 2018-000739 05:53 820 CARVEL DR H Smoke scare, odor of smoke 0.5 07/26/2018 30046 2018-000740 13:53 29 S WEST ST Extinguishing system activation 0.3 07/27/2018 30046 2018-000741 09:43 710 BUCKSON DR Cooking fire, confined to container 0.6 07/27/2018 30046 2018-000742 12:35 863 S GOVERNORS AVE Good intent call, other 0.4 07/28/2018 30046 2018-000743 14:47 154 HAMPTON DR Smoke detector activation due to malfunction 0.3 07/28/2018 30046 2018-000744 15:25 21 N STATE ST Central station, malicious false alarm 0.2 07/28/2018 30046 2018-000745 18:31 1051 WALKER RD Local alarm system, malicious false alarm 0.3 07/28/2018 30046 2018-000746 23:38 400 S QUEEN ST Smoke scare, odor of smoke 0.5 07/29/2018 30046 2018-000747 17:00 148 JOHN HUNN BROWN RD Unintentional transmission of alarm, other 0.4 07/29/2018 30046 2018-000748 23:42 1378 S DUPONT HWY Extrication of victim(s) from vehicle 0.5 07/30/2018 30046 2018-000749 08:35 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.1 07/30/2018 30046 2018-000750 12:52 1710 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.5 07/30/2018 30046 2018-000751 15:08 SR1 SR1 EXIT 104 OVERPASS MM 65 Passenger vehicle fire 0.7 07/30/2018 30046 2018-000752 18:04 214 KNOB HILL RD Smoke detector activation, no fire - unintentional 0.3 07/31/2018 30046 2018-000753 06:16 515 N DUPONT HWY Gas leak (natural gas or LPG) 0.5 07/31/2018 30046 2018-000754 10:12 704 RIVER RD Smoke detector activation, no fire - unintentional 0.2 07/31/2018 30046 2018-000755 10:50 69 TRANSPORTATION CIRCLE Smoke or odor removal 0.4 07/31/2018 30046 2018-000756 16:46 1095 S BRADFORD ST. Unintentional transmission of alarm, other 0.5 07/31/2018 30046 2018-000757 18:17 105 KATRINA WAY Malicious, mischievous false call, other 0.5 07/31/2018 30046 2018-000758 18:50 376 MOCKINGBIRD AVE Electrical wiring/equipment problem, other 0.4 Total Number of Incidents: 111 Total Length of Incidents: 46.6 Hours

5:52 PM Robbins Hose Company # 1, Inc. 09/04/18 Accrual Basis Profit & Loss July 2018 Jul 18 Ordinary Income/Expense Income City Quarterly Deposit 82,875.00 Total Income 82,875.00 Expense Personnel & Office Expenses 201 · Contract Employee 3,013.08 203 · Office Supplies 21.16 204 · Training & Travel Expenses 75.00 Total Personnel & Office Expenses 3,109.24 Repairs & Maintenance 101 · Equipment Repairs 7,099.90 102 · Fuel 1,043.45 106 · Program Expenses 5,722.00 Total Repairs & Maintenance 13,865.35 Utilities 402 · Electric 3,542.53 403 · Natural Gas 136.17 404 · Telephone 578.32 405 · Water/Sewer 47.96 Total Utilities 4,304.98 Total Expense 21,279.57 Net Ordinary Income 61,595.43 Net Income 61,595.43 Page 1 of 1

FY 18-19 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 115,500.00 $ 18,170.33 $ 97,329.67 Building Maintenance Supplies $ 1,000.00 $ 1,000.00 Contract Services-Admin Assist $ 38,500.00 $ 7,490.20 $ 31,009.80 Contractual Services $ 4,000.00 $ 4,000.00 Electricity $ 37,000.00 $ 10,544.98 $ 26,455.02 Fuel $ 13,000.00 $ 2,030.76 $ 10,969.24 Heating Expenses- Gas $ 16,000.00 $ 334.26 $ 15,665.74 Medical Supplies $ 1,500.00 $ 1,500.00 Office Supplies $ 1,000.00 $ 50.03 $ 949.97 Other Equipment Repairs $ 1,500.00 $ 33.00 $ 1,467.00 Program Expenses $ 45,000.00 $ 6,420.00 $ 38,580.00 Radio Repairs $ 1,500.00 $ 1,500.00 Safety & Security $ 1,000.00 $ 1,000.00 Small Tools $ 3,000.00 $ 132.00 $ 2,868.00 Telephone $ 8,000.00 $ 1,085.10 $ 6,914.90 Training & Travel $ 12,000.00 $ 325.00 $ 11,675.00 Uniforms & Firefighting Gear $ 30,000.00 $ 30,000.00 Water/ Sewer $ 2,000.00 $ 339.93 $ 1,660.07 Balance as of: August 31, 2018 $ 331,500.00

DEPARTMENT OF POLICE Marvin C. Mailey 400 South Queen Street Chief of Police Dover, Delaware 19904 302-736-7111 Fax: 302-672-1842 September 10, 2018 Honorable Robin Christiansen, Mayor Member of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of July 2018: COMPLAINTS Total complaints received through July 31st 2018, numbered 25,533 this is an increase of 865 complaints over the same period last year. 30,000 25,709 25,533 24,668 25,000 21,896 19,995 20,000 15,000 10,000 5,000 0 2014 2015 2016 2017 2018 CRIMINAL INVESTIGATIONS 15 11 10 10 6 5 4 5 1 1 1 0 0 0 0 1 1 0 0 Burglary Robbery Rape Homicide Sudden Death Cases Reported in July Cases Cleared In July Cases Cleared from Previous Months 1|Page

DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES Along with the drug seizures below, the units also recovered 79.8 grams and/or doses of miscellaneous other drugs and $64,092.00 USD during the month of July. 600.00 562.11 344.70 400.00 200.00 2 34 28.231 0.00 Marijuana Cocaine Ecstasy (Doses) Prescription Pills Heroin (Doses) GRAMS/DOSES FIREARM SEIZURES/INSIDE CITY LIMITS 2 1 1 0 0 0 0 0 0 0 0 0 0 0 0 CI DVOC/STREET CRIMES PATROL SEU HANDGUN RIFLE SHOTGUN COMMUNITY POLICING COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 5 ALCOHOL VIOLATIONS/DUI’S 0 ASSIST OTHER 68 WARRANTS ON FILE 0 CRIMINAL ARRESTS 2 PARKING DCO’S 12 CADETS CONTACTS LOUD MUSIC 0 DCO’S 55 MISCELLANEOUS DCO’S 0 PARKING 31 PARKING COMPLAINTS 3 SMOKING 1 PEDDLER 0 OPEN CONTAINER 6 COMMUNITY OUTREACH 70 LOUD NOISE 0 CRIME PREVENTION CHECK 2 OTHER DCO’s 17 TRAFFIC ARRESTS 0 PROPERTY CHECKS 27 BIKE PATROL 0 BUSINESS CONTACTS 114 PROPERTY CHECKS 39 LIBRARY CHECKS 88 WARNINGS 0 COMPLAINTS ASSIGNED 14 TOTAL CONTACTS 201 SPECIAL EVENT 4 TOTAL CONTACTS 357 2|Page

STREET CRIMES STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 11 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 2 CRIMINAL ARRESTS 2 DRUG RELATED ARRESTS 27 LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 10 CURFEW CHECKS 95 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 22 WARNINGS 56 FUGITIVES 15 DCO'S 0 PROSTITUTION 0 TOTAL CONTACTS 240 TRAFFIC ARRESTS The department issued 5,406 traffic citations through this reporting period; this is a decrease of 1,799 citations over the number issued during the same period last year. 12,000 9,445 9,775 10,000 8,000 7,540 7,205 6,000 5,406 4,000 2,000 0 2014 2015 2016 2017 2018 3|Page

TRAFFIC CRASHES Through July 31st 2018, the Dover Police investigated 1,006 traffic crashes, a decrease of 33 crashes investigated during the same period last year. 1,200 1,153 1,150 1,100 1,067 1,039 1,050 1,003 1,006 1,000 950 900 2014 2015 2016 2017 2018 911 Center During the month of July, the Dover Police Department handled 7,915 calls averaging 255 calls per day. Dispatchers handled 2,383 on the 911 wireless lines, 437 on the 911 landlines, and 241 on the Voice over Internet Protocol lines, the remaining 4,854 were administrative calls. 30% 61% 6% 3% 911 Wireless 911 Landline VoIP Administrative CITY ORDINANCE SUMMONS Through July 31st, 2018, we issued 2,878 city ordinance summons, a decrease of 545 summonses for the same period last year. Note: Of those summonses issued in July, 6 DCO’s were issued for handicapped parking violations and 2 for fire lane parking violations, 160 for false alarms 97 for 1-2 alarms, 38 for 3- 5 alarms, 19 for 6-9 alarms,4 for 10-15 alarms, and 2 for 16 or more alarms) and 2 for noise violations 1 for vehicle violations and 1 for residence violations). 5,000 4,306 4,066 4,000 3,573 3,423 2,999 2,878 3,000 2,134 2,040 1,764 2,000 1,393 1,000 0 2014 2015 2016 2017 2018 ISSUED 4,306 3,573 4,066 3,423 2,878 PAID 2,999 2,134 2,040 1,764 1,393 4|Page

SEX OFFENDER STATISTICS/JULY MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 18 1,674 44 1 TIER 3 9 837 23 0 ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). 250 201 201 200 150 100 93 90 50 0 JUNE JULY TIER 2 201 201 TIER 3 93 90 (Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents). Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Marvin C. Mailey Chief of Police 5|Page

City of Dover MAYOR AND COUNCIL 1 2 PROPOSED COUNCIL RESOLUTION NO. 2018-09 3 4 5 A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF UP TO $4,000,000 WATER 6 AND SEWER REVENUE BONDS OF THE CITY OF DOVER FOR THE CONSTRUCTION OF 7 CERTAIN WATER AND SEWER PROJECTS AND AUTHORIZING ALL NECESSARY 8 ACTION IN CONNECTION THEREWITH 9 10 WHEREAS, the City of Dover (the “City”) is authorized pursuant to Volume 52, Delaware Laws, 11 Chapter 111, as amended by Volume 57, Delaware Laws Chapter 340, Volume 36 Delaware Laws, 12 Chapter 158, as amended, and the City Charter (collectively the “Enabling Acts”) to issue revenue bonds 13 for the purpose of financing the extension, reconstruction or improvements to the City’s water, sewer 14 and electric systems; and 15 16 WHEREAS, pursuant to the Enabling Acts, the City adopted a Bond Resolution on February 27, 1989 17 (the “Bond Resolution”) providing for the issuance of water and sewer revenue bonds and pursuant to 18 the Bond Resolution the City has issued and there remains outstanding its (a) $750,000 Water and Sewer 19 Revenue Bonds, Series 2000, (b) $5,581,059 Water and Sewer Revenue Bonds, Series 2009, (c) 20 $2,404,017 Water and Sewer Bonds, Series 2010, (d) $765,060 Water and Sewer Revenue Bonds, Series 21 2011, and (e) $6,125,000 Water and Sewer Revenue Bonds, Series 2013 (the “Outstanding Bonds”); and 22 23 WHEREAS, the City desires to issue additional revenue bonds pursuant to the Bond Resolution on a 24 parity with the Outstanding Bonds; and 25 26 WHEREAS, the City has approved certain capital improvements to its Water System and desires to 27 issue its additional parity revenue bonds (the “Bonds”) pursuant to the Bond Resolution and to pay the 28 costs of said improvements and upgrades to its water treatment plant (the “Project”). 29 30 NOW, THEREFORE, THE CITY OF DOVER HEREBY ORDAINS (AT LEAST THREE 31 FOURTHS OF THE MEMBERS OF COUNCIL CONCURRING HEREIN): 32 33 Section 1. Amount and Purpose of the Bonds. Acting pursuant to the Enabling Acts and the 34 Bond Resolution, the City shall issue its negotiable obligations in the maximum aggregate principal 35 amount not to exceed $4,000,000 to finance, refinance or reimburse itself for a portion of the cost of the 36 construction and equipping of the Project, an estimate of which is appended hereto as Exhibit A. 37 The monies raised from the sale of the Bonds (including the investment earnings thereon) after the 38 payment of the costs of issuance, shall be expended only for the purposes authorized herein or as may 39 otherwise be authorized by subsequent action by City Council. Authorized purposes include the costs of 40 planning, constructing, acquiring and equipping the Project or any portion thereof; interest on the Bonds 41 and any interim financing during the construction period and for a period of up to one year following the P.O. Box 475 ❖ Dover, Delaware ❖19903 Community Excellence Through Quality Service

PROPOSED COUNCIL RESOLUTION NO. 2018-09 PAGE 2 42 estimated date of completion; the costs of issuance of the Bonds and any interim financing; the 43 repayment of temporary loans incurred with respect to the Project; and the reimbursement of authorized 44 costs previously expended by the City from other funds. 45 Section 2. Terms of the Bonds. The Bonds shall be sold to the Delaware Drinking Water State 46 Revolving Fund (the “SRF Fund”) administered by the State of Delaware Department of Health and 47 Social Services pursuant to the terms of its commitment letter dated August 6, 2018 (the “Commitment 48 Letter”), a copy of which is appended hereto as Exhibit B, and the other terms and conditions to be 49 contained in a Financing Agreement between the City and the SRF Fund (the “Financing Agreement”). 50 It is anticipated that the interest rate on the Bonds will be 2.0%. 51 Section 3. Security for the Bonds. The principal, interest and premium, if any, on the Bonds 52 shall be payable solely from the City’s Net Operating Revenue which is hereby pledged to secure the 53 Bonds on a parity with the Outstanding Bonds. The full faith and credit of the City shall not be pledged 54 to pay principal and interest on the Bonds. 55 Section 4. Rate Covenant. The City covenants that it will fix and collect rates, fees and other 56 charges for the use of and for services furnished or to be furnished by the Water System, and will from 57 time to time revise such rates, fees and other charges so that in each Fiscal Year the Net Operating 58 Revenue available to pay debt service on the Bonds will equal at least the principal and interest 59 requirements for the Bonds. If, for any reason, the revenues are insufficient to satisfy the foregoing 60 covenant, the City shall within ninety (90) days adjust and increase its rates, fees and other charges or 61 reduce its Operating Expenses so as to provide sufficient Net Operating Revenue to satisfy such 62 requirement. 63 Section 5. Details of the Bonds. The Mayor and City Treasurer are authorized to determine the 64 details of the Bonds including the following: the date or dates of the Bonds; provisions for either serial 65 or term bonds; sinking fund or other reserve fund requirements of the Bonds; due dates of the interest 66 thereon; the form of the Bonds; the denominations and designations of the Bonds; registration, 67 conversion and transfer provisions of the Bonds; provisions for the receipt, deposit and investment of the 68 proceeds of the Bonds; provisions for the replacement of lost, stolen, mutilated or destroyed Bonds; and 69 provisions for issuing uncertificated obligations and all procedures appropriate for the establishment of a 70 system of issuing uncertificated debt. The Bonds shall be executed by the manual or facsimile signature 71 of the Mayor and City Treasurer, shall contain an impression of the City Seal or a facsimile thereof and 72 shall be attested by the manual signature of the City Clerk. 73 Section 6. Further Action. The Mayor, the President of the City Council, the City Treasurer, the 74 City Manager and the City Clerk are authorized and directed to take such other action on behalf of the 75 City, as may be necessary or desirable to effect the adoption of this Resolution and the issuance and sale 76 of the Bonds and to provide for their security and to carry out the intent of this Resolution, including the 77 publication of notices and advertisements and the execution and delivery of customary closing 78 certificates. 79 Section 7. Effective Date. This Resolution shall become effective immediately upon its passage. 80 The City Clerk is hereby directed to publish once in a newspaper published in the City a notice in 81 substantially the following form: 82 “NOTICE IS HEREBY GIVEN that the City Council of The City of Dover, Delaware on 83 September 10, 2018 pursuant to Chapter 111, Volume 52, Delaware Laws, as amended, 84 adopted a resolution entitled as follows: P.O. Box 475 ❖ Dover, Delaware ❖19903 Community Excellence Through Quality Service

PROPOSED COUNCIL RESOLUTION NO. 2018-09 PAGE 3 85 “RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF UP TO $4,000,000 86 WATER AND SEWER REVENUE BONDS OF THE CITY OF DOVER FOR THE 87 CONSTRUCTION OF CERTAIN WATER AND SEWER PROJECTS AND 88 AUTHORIZING ALL NECESSARY ACTION IN CONNECTION THEREWITH” 89 The purpose of the issuance and sale of said bonds is to provide funds (approximately 90 $4,000,000) to pay a portion of the costs of improvements and upgrades to the City’s 91 water treatment plant. 92 Any action or proceeding to contest the validity of said resolution or any of its provisions 93 must be commenced within thirty (30) days after publication of this notice. After 94 expiration of such period of limitation, no right of action or defense founded upon the 95 invalidity of said resolution or any of its provisions shall be asserted, nor shall the 96 validity of said resolution or any of its provisions be open to question in any court upon 97 any ground whatsoever, except in an action or proceeding commenced within such 98 period.” 99 100 101 102 ADOPTED: * 103 F:\RESOLUTIONS\2018-09 - Authorizing the Issuance and Sale of Up to $4,000,000 Water and Sewer Revenue Bonds\Proposed Resolution No. 2018-09 - Authorizing the Issuance and Sale of Up to 104 $4,000,000 Water and Sewer Revenue Bonds.doc 105 106 ROBIN R. CHRISTIANSEN TIMOTHY A. SLAVIN MAYOR COUNCIL PRESIDENT Actions History 09/10/2018 - Scheduled for Introduction - City Council P.O. Box 475 ❖ Dover, Delaware ❖19903 Community Excellence Through Quality Service