COUNCIL PACKET

REGULAR COUNCIL MEETING AGENDA October 11, 2010 - 7:30 P.M. - Council Chambers - City Hall - City of Dover OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) INVOCATION BY CHAPLAIN WALLACE DIXON PLEDGE OF ALLEGIANCE LED BY COUNCILWOMAN WILLIAMS AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of September 27, 2010 2. Certificate of Congratulations - Dr. Harry Williams, President of Delaware State University 3. Presentation - Mayor’s Arts Awards 4. Proclamations A. Halloween Trick-or-Treat B. Breast Cancer Awareness Month * 5. Utility Committee Report - September 27, 2010 A. Delaware State University (DSU) Force Main Reroute (Committee Recommended Approval of the Proposal Submitted by Eastern States Construction Services, Inc., in the Amount of $240,300, for the Construction of the Rerouting of the DSU/DTCC Force Main Rerouting and that the Finance Department Be Authorized to Include the Additional Expenditure as a Change Order and a Part of the Existing Loan Agreement Between the City of Dover and the Delaware Water Pollution Control Revolving Loan Fund Program, as Recommended by Staff) B. Commercial Recycling Fee (Committee Recommended Authorization to Create a Special Billing Code and Implement a Fee of $6.00 per Month per Container for Commercial Curbside Recycling for Customers Who Do Not Have City of Dover Trash Collection Services)

Council Agenda - October 11, 2010 Page 2 * 5. Utility Committee Report - September 27, 2010 (CONTINUED) C. Requests for Alley Abandonments (paper) c-1. 18 Elm Terrace - Valerie Satterfield (Committee Recommended Approval of the Alley Abandonment at 18 Elm Terrace, Reserving a Utility Easement on the Property) (City Clerk's Note: In Accordance with the City's Procedure for Alley Abandonments, Resolution No. 2010-11 Setting the Public Hearing for Monday, October 25, 2010 at 7:30 P.M. is Presented to Council for Consideration and Adoption) c-2. Girl Scout Lane - Traci McDowell (Committee Recommended Approval of the Abandonment of the Unimproved Lane Adjacent to 80 and 100 Girl Scout Lane, Reserving a Utility Easement for Existing Utilities) (City Clerk's Note: In Accordance with the City's Procedure for Alley Abandonments, Resolution No. 2010-12 Setting the Public Hearing for Monday, October 25, 2010 at 7:30 P.M. is Presented to Council for Consideration and Adoption.) D. Dedication of Rights-of-Way and Infrastructure - Susan Place (Committee Recommended Acceptance of Dedication of Rights-of-Way and Public Infrastructure for Susan Place, Including All of the Referenced Public Improvements) E. Update - Green Energy Funding and Programming (Committee Recommended Acceptance of the Update on the Green Energy Funding and Programming) F. Review of Utility Related CIP's (Electric and Water/Wastewater) (June) (Committee Recommended Acceptance of the Utility Related CIP's Report) G. PACE/NAES Monthly Report (June and July) (Due to Time Constraints, this Item was Deferred by the Committee) * 6. Legislative, Finance, and Administration Committee Report - September 27, 2010 A. Review and Recommendation - Filling Critical Positions (Committee Action Not Required) B. Minority Procurement Program Policy (Committee Recommended Approval of the Proposed Amendment to Section 3.4 of the Purchasing Policy for Purchases in the Mid-range of $5,000.00 - $24,999.99 and Appendix E of the Purchasing Policy) 7. Safety Advisory and Transportation Committee Report - September 29, 2010 A. Discussion - Manchester Square Safety Concerns (Committee Recommended that the Manpower for the City of Dover Police Department Be Increased to 100 and to Explore the Necessary Means of Raising the Revenues to See this Accomplished) * B. Waiver Request for Length of Dead-end Street (Cul-de-Sac) in Wynsome Oaks Subdivision on White Oak Road (Committee Recommended Approval of the Requested Waiver to Allow the Length of the Dead End Street to Exceed 400 feet, as Recommended by the Planning Commission) * C. Prioritization of Transportation Projects (Committee Recommended the Establishment of New Priorities for Transportation Projects as Recommended by Staff, with Priority #8 Becoming #1 and Priority #4 Becoming #2)

Council Agenda - October 11, 2010 Page 3 7. Safety Advisory and Transportation Committee Report - September 29, 2010 (CONTINUED) * D. Briefing on Delaware Department of Transportation (DelDOT) Projects (Committee Action Not Required) * E. Briefing on Dover/Kent County Metropolitan Planning Organization (MPO) Projects (Committee Action Not Required) * 8. Monthly Reports - August 2010 A. Budget Report B. Chief of Police Report C. City Assessor’s Report D. City Manager’s Report E. City Planner’s Report F. Dover Fire Department Report 9. Tentative Labor Contract with IUE-CWA 88315 10. Permanent Easement Agreement with DelDOT for Access and Maintenance Agreement of Lands Located West of Garrison Farm Property Parcel (LC-05-068.00-01.01) 11. Authorization to Purchase City of Dover Defining and Information Pages in the Kent County Delaware 2011 Profile 12. Evaluation of Bids - Payroll, Timekeeping, and Human Resources Services Contract 13. Final Reading - Proposed Ordinance #2010-26 The First Reading of the following proposed ordinance was accomplished during the Council Meeting of September 27, 2010. Copies of the proposed ordinance are available at the entrance of the Council Chambers. A. FY 2011 Budget Amendment - Project Budgets 14. Council Members Announcements /tm S:\AGENDAS & MINUTES\Council-Agendas\2010\10-11-2010.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on September 27, 2010 at 7:30 p.m. with Council President Hogan presiding. Council members present were Mr. Bonar, Mrs. Russell, Mr. McGlumphy, Mr. Leary, Mr. McGiffin, Mr. Salters, and Mr. Ruane. Mrs. Williams was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mrs. Townshend, Mr. DePrima, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Hogan declared the Open Forum in session and reminded those present that Council is not in official session and cannot take formal action. Mr. Eric O’Brien, 30 N. New Street, read a statement into the record in regards to Property Reassessments (Exhibit #1). The invocation was given by Chaplain Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. McGlumphy moved for approval of the agenda as presented, seconded by Mr. Bonar and unanimously carried. Mr. Leary moved for approval of the consent agenda, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF SEPTEMBER 13, 2010 The Minutes of the Regular Council Meeting of September 13, 2010 were unanimously approved by motion of Mr. Leary, seconded by Mrs. Russell and bore the written approval of Mayor Carey. PRESENTATION - RECOGNITION OF SERVICE - GERALD FOSS - ELECTION BOARD (SEPTEMBER 1991 - JULY 1994 AND MAY 2000 - SEPTEMBER 2010) On behalf of members of Council, Mayor Carey presented Mr. Gerald Foss with a Dover Cup in recognition of his many years of service on the Election Board, serving from September 1991 to July 1994 and from May 2000 to September 2010. Mr. Foss thanked the City for the recognition. Having also served as a member and Chair of the Election Board for several years, Mr. Leary commended Mr. Foss for his contributions, as well as his assistance with the census and redistricting in the City of Dover. PRESENTATION - RECOGNITION OF SERVICE - PAUL FLEMING - DOVER HUMAN RELATIONS COMMISSION (MARCH 2004 - AUGUST 2010) Noting the absence of Mr. Paul Fleming, Council President Hogan stated that this presentation would be deferred.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 2 PRESENTATION - RECOGNITION OF SERVICE - MARK MONROE - DOVER HUMAN RELATIONS COMMISSION (OCTOBER 2008 - AUGUST 2010) On behalf of members of Council, Mayor Carey presented Mr. Mark Monroe with a Certificate of Appreciation for the service he provided as a member of the Dover Human Relations Commission, serving from October 2008 to August 2010. PRESENTATION - CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING - COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2009 The Government Finance Officers' Association awarded a Certificate of Achievement for Excellence in Financial Reporting to Mrs. Donna Mitchell, Controller/Treasurer, for the City of Dover's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2009. The Certificate is the highest form of recognition in governmental accounting and financial reporting and its attainment represents a significant accomplishment by a government and its management. Mayor Carey presented Mrs. Mitchell with a plaque in recognition of this accomplishment. Mayor Carey advised members that this is the 25th year the City has received the award. Mrs. Mitchell advised members that this accomplishment is the result of the dedication and hard work of the Finance Department staff, as well as the support of other departments. She reiterated that the City is fortunate to have such a dedicated staff as that of the Finance Department. PRESENTATION - CRY OUT AMERICA - DOVER POLICE DEPARTMENT Mayor Carey advised members that a group of seven (7) clergy in the City of Dover have established a local branch of the “Cry Out America” movement. Each year, this group holds a prayer gathering on The Green, and Mayor Carey stated that this year the group presented a plaque to the Dover Police Department, which the Mayor accepted on the Department’s behalf. Mayor Carey presented the plaque to Chief Hosfelt in recognition of the bravery, courage, and dedication provided by the Dover Police Department to the residents of the City of Dover, as well as a special thank you to the families of police officers for their unselfishness and courage. On behalf of the men and women of the Dover Police Department and their families, Chief Hosfelt accepted the plaque, relaying appreciation for the recognition, and stated that all prayers are welcomed. PRESENTATION BY DOVER/KENT COUNTY MPO (METROPOLITAN PLANNING ORGANIZATION) - SCOPE AND PURPOSE OF THE NEIGHBORHOOD PLAN FOR THE SOUTH SIDE OF DOWNTOWN Mr. James Galvin, representative of the Dover/Kent County MPO, advised members that consultants for the Dover/Kent County MPO were currently conducting their first meeting related to the downtown neighborhood charrette. The downtown neighborhood being studied is the area around the new Transit Center located at the corner of Queen and Water Streets. Mr. Galvin indicated that the Transit Center is scheduled for completion by December, including the driveways, islands, parking area, and shelter. He stated that the Center is planned to be a multi-story building

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 3 eventually. Mr. Galvin noted that the Dover/Kent Count MPO is attempting to determine what the impact of the Transit Center will be on the surrounding neighborhood and to push the project beyond standard development into a facility that will complement existing infrastructure and current development. He stated that the consultants have indicated that a final plan will be completed by Friday, October 1, 2010. Mr. Galvin stated that several public meetings regarding the project will be held, including an open house on Wednesday, September 29, 2010, from 4:30 p.m. to 6:30 p.m. at Becker Morgan Group, 309 S. Governors Avenue, and a final presentation on Friday, October 1, 2010, at 4:00 p.m., on the 3rd Floor of the Eden Hill Center. Mr. Galvin advised members that the consultants would welcome public comment and urged Council’s involvement on September 28, 2010 at meetings with key stakeholders and focus groups and at the public meetings on September 29th and October 1st. Having attended several of the presentations and meetings thus far regarding this project, Mr. Bonar relayed appreciation to Mr. Galvin for his work and presentations made on this project. Mr. Bonar noted that this project, once completed, will benefit not only that particular section of town, but the entire City. Responding to Mr. Ruane, Mr. Galvin explained that the function of the Transit Center would exceed the Delaware Transit Corporation (DART) system currently operating in Dover. He stated that the Transit Center is planned to house the taxi service and interstate buses (Trailways and Greyhound). As alluded to by Mr. Bonar, when Dover receives rail service in the future, it would also be served by the new Transit Center. PROCLAMATION - FIRE PREVENTION WEEK The City Clerk read the following Proclamation into the record: WHEREAS, the City of Dover is committed to ensuring the safety and security of all those living in and visiting our city; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are where people are at greatest risk to fire, resulting in more than 3,000 deaths a year; and WHEREAS, roughly two-thirds of home fire deaths resulted from home fires in which no smoke alarms or no working smoke alarms were present, and had they been it could have cut the chance of dying in half; and WHEREAS, the National Fire Protection Association recommends at least one smoke alarm on every level of the home (including the basement) outside all sleeping areas, and in all bedrooms; informing the public about the importance of smoke alarm installation and maintenance serves an essential step toward increasing the public's safety from home fires; and WHEREAS, City of Dover's, Fire Marshal's and the Volunteer Fire Department are dedicated to reducing the occurrence of home fires and home fire deaths and injuries through prevention and proper education; and

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 4 WHEREAS, the Fire Prevention Week 2010, October 3-9 theme, "Smoke Alarms: A Sound You Can Live With!" actively works to motivate residents to implement smoke alarm recommendations in their homes; THEREFORE, I CARLETON E. CAREY, SR., Mayor of Dover, Delaware, do hereby proclaim October 3-9, 2010 as Fire Prevention Week and I urge all people to protect their homes and families by heeding the potentially life-saving messages of Fire Prevention Week 2010, and to support the many activities and efforts of fire and emergency services. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - SEPTEMBER 13, 2010 The Parks, Recreation, and Community Enhancement Committee met on September 13, 2010 with Chairwoman Russell presiding. Proposed Ordinance #2010-25 - Amendment to Appendix B - Zoning, Article 5 - Supplementary Regulations, Section 11 - Environmental Protections Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded members that the Implementation Chapter of the 2008 Comprehensive Plan includes a recommendation that the City update the environmental protection provisions within the Zoning Ordinance. In support of this action, she advised members that the Planning Office assembled a working group which included staff from the City and Department of Natural Resources and Environmental Control (DNREC), consulting engineers, the Kent Conservation District, the Sierra Club, and the Delaware Home Builders Association. Although the Kent County Association of Realtors was invited to participate, she stated that they did not attend any meetings. Mrs. Townshend indicated that the working group met monthly, beginning in January 2010, to discuss updates to the environmental protection section of the Zoning Ordinance. As a result of these discussions, the Planning Office drafted revisions to the Zoning Ordinance that were reviewed and discussed by the participants and ultimately finalized in late August. She stated that the Silver Lake Commission reviewed a draft of the proposed ordinance in August 2010. Members were provided with Proposed Ordinance #2010-25. Mrs. Townshend explained that the proposed amendments add clarity to the current requirements, include guidance for redevelopment within the 100-year flood plain, provide options for buffering water bodies, and grant the Silver Lake Commission the ability to review applications for Silver Lake prior to review by the Planning Commission. Staff recommended that the proposed ordinance be forwarded to City Council for a First Reading on September 27, 2010, referred to the Planning Commission for consideration on October 18, 2010, and that the Final Reading and public hearing be set before City Council on November 8, 2010. In response to Mr. Ruane, Mrs. Townshend indicated that the flood hazard area is defined as the 100-year flood plain, as depicted on the most recent maps adopted by the Federal Emergency Management Agency (FEMA). She stated that FEMA updates these maps every five (5) years and the last update was accomplished in 2005. Mr. Ruane noted that the City has been attempting to have flood plain maps in the Puncheon Run area revised for some time and reminded members that

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 5 the City prohibits residents from constructing certain types of structures, such as patios, in these areas. Mrs. Townshend explained that the flood plain map identifies the boundary of the flood plain, as well as the flood elevation; therefore, if topographical information indicates that the actual flood plain is different from the map, this information is considered, provided there is supporting evidence. Mr. Michael Albert, Planner II, stated that there are provisions in the ordinance that specifically exempt existing homes in the area from the restrictions mentioned by Mr. Ruane. Mr. McGlumphy relayed concerns that the proposed ordinance contains topics that are embedded in different areas of the document, such as waivers. He suggested that changes in the ordinance be clearly identified, explaining that it is difficult for the layman to understand some of the provisions included. Responding to Mrs. Russell, Mrs. Townshend suggested that the synopsis be amended to include details which address the concerns relayed by Mr. McGlumphy. It was also suggested that staff issue a press release, advertising the public hearing, to alert property owners within a flood plain. The Committee recommended approval of staff’s recommendation that Proposed Ordinance #2010-25, with the recommended adjustments suggested by the Committee, be forwarded to City Council for a First Reading on September 27, 2010, referred to the Planning Commission for consideration on October 18, 2010, and that the Final Reading and public hearing be set before City Council on November 8, 2010. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). (The First Reading of the proposed ordinance will take place during the latter part of the meeting.) Presentation - St. Jones River Stabilization Mr. Zachary Carter, Director of Parks and Recreation, introduced Mr. Dean Holden, Chairman of the Silver Lake Commission. Members were provided detailed information regarding the St. Jones River Stabilization Project. Mr. Holden advised members that the St. Jones River Stabilization Project will not only beautify the area but also improve water quality. He noted that public workshops were held and that the final construction documents were developed with consideration of public input. Mr. Lyle Jones, Program Manager, DNREC Watershed Assessment Division, reviewed the information provided to members regarding the St. Jones River Stabilization Project. Responding to Mr. Lewis, Mr. Jones indicated that, upon approval by the City, DNREC will move forward with the project. He advised members that DNREC is currently in the process of obtaining federal and State permits and, if the permits are granted, a meeting will be held with the Army Corps of Engineers to discuss plans for proceeding.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 6 With regards to Mirror Lake, Mr. Jones stated that there are complicated issues involving this area due to contaminated sediments, the need for dredging, and problems with grading. He advised members that DNREC would make a presentation to the City, in the near future, outlining recommendations for improvement. In response to Mrs. Horsey’s concerns regarding debris, Mr. Jones stated that the State and the City share responsibility for maintaining the waterways in the Court Street Bridge area. He recommended the use of a youth corps to clean up these areas and maintain the buffers. Mrs. Russell suggested the possibility of consulting with the City’s Youth Advisory Committee on this project. With regards to the poison ivy which Mrs. Horsey indicated can be observed from the Court Street bridge, Mr. Carter stated that he would request the Grounds Department staff to investigate possible removal. Mr. Ruane commended the leadership of the Silver Lake Commission and DNREC for the work that has been accomplished over the years and their partnership with the City of Dover. The Committee recommended approval of the St. Jones River Stabilization Presentation. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). Fund Expenditure Guidelines - Youth Advisory Committee Mr. Anthony DePrima, City Manager, reminded members that the City formed a Youth Advisory Committee in 2009 for the purpose of advising the City on youth activities and issues. He noted that this Committee has been given a budget of $1,000 annually. Mr. DePrima advised members that he, the City Clerk, and the Controller/Treasurer discussed the development of procedures to allow the Youth Advisory Committee to expend budgeted funds. As a result, Financial Procedure #F358 was developed and presented for the Committee’s review. Mr. DePrima stated that finance procedures are not required to be approved by City Council; however, staff requested Council’s concurrence in this instance due to the involvement of an advisory committee that reports to City Council. Staff recommended acceptance of Finance Procedure #F358: “Youth Advisory Committee Spending.” The Committee recommended acceptance of Finance Procedure #F358: “Youth Advisory Committee Spending,” as recommended by staff. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation (Exhibit #2), seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent).

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 7 Benchmarks Established for the Economic Development Office Mr. William Neaton, Director of Economic Development, reviewed objectives and measures for the Economic Development Office, which included goals and accomplishments for the Downtown Dover Partnership (DDP), Downtown Dover business growth, and City-wide economic development. He also reviewed FY2009-2010 Strategic Accomplishments for the Economic Development Office. Mr. Neaton advised members that the following DDP accomplishments were not included in the benchmarks: 1) Sale of several properties to Mr. Robert Duncan (properties along Loockerman Street east of the Duncan Center) in the amount of $290,000. 2) Completion of property sales to Mr. Charlie Grimes on West Street in the amount of $225,000 (relocation of NAPA). 3) Purchase of C. Moore’s building at a sheriff’s sale for $225,000 (noting that the property requires asbestos abatement, which will begin in October), allowing the DDP to begin renovations or locate an interested developer. 4) Completion of a lease for the Dover Interfaith Mission. 5) Completion of an agreement for the Inner-City Cultural League to lease a second parcel of land immediately adjacent to the planned NAPA building location. 6) Utilization of a U.S. Department of Agriculture (USDA) grant in the amount of $44,000 by the DDP to host seven (7) business development workshops that provided information on marketing techniques, green business, and developing business plans. Mr. Neaton noted that there were 160 attendees and that these types of workshops will continue to be held. In response to Mr. Ruane regarding the development of the Dover Transit Center, Mr. Neaton stated that the total cost of the Transit Center was estimated to be $13M and that $5M in stimulus funds was allocated for the project, which would fund construction of the horizontal (ground) portion of the building. He noted that the DDP had been working with the Delaware Department of Transportation (DelDOT) on plans to construct the remainder of the building. He indicated that State transit operations will be housed in the Center, the Kent County Metropolitan Planning Organization (MPO) has committed to relocate to the building, and EZ Pass has made a tentative commitment. Mr. Neaton noted that DelDOT requested the DDP to join a public/private partnership to develop the 30,000 sq. ft. structure; however, the DDP declined to participate with DelDOT in this partnership. Instead, the DDP will look for private sector partners to build the transit center. Further clarifying, Mr. Anthony DePrima, City Manager, explained that it would be advantageous for the City to be involved in both the construction of the facility and the ownership/operation of the building. He stated that if the DDP joined the DelDOT public/private partnership, the DDP would be prohibited from competing with private developers when bids are submitted for the construction and development of the site. For this reason, the City declined the opportunity to join the partnership. However, the City would have the opportunity to participate in the design of the building through the process of Planning Commission review, etc.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 8 Mr. Neaton stated that the ground level portion of the structure is proposed to be completed by the end of the year and the second phase of the project would be completed through the work of the public/private partnership. He felt confident that plans for the Center would come to fruition. In regards to the Economic Development benchmarks report, Mr. McGlumphy requested that, in the future, staff provide specific information for the measurements, such as the inclusion of the survey mentioned under the measure “monitor downtown merchant and business owner satisfaction” and the names of new businesses as mentioned under the measure “monitor number of businesses opened in the Downtown Target Area.” In addition, he requested that members be provided with the number of jobs created from an opening business and the number lost from a closing business. Mr. McGlumphy relayed his concerns with the unfavorable appearance of the Route 13 corridor which serves as the “gateway” to the City. In response, Mr. Neaton advised members that Governor Jack Markell is interested in improving this area, as well as Downtown Dover. He advised members that he maintains a close relationship with the State Economic Development Director and intends to discuss these matters with him. Mr. Ruane expressed his appreciation for the progress that has been made by the City’s Economic Development Office. The Committee recommended acceptance of the report provided on the Benchmarks Established for the Economic Development Office. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). UPDATES The following updates were provided: Puncheon Run Watershed Action Team Update Mr. Scott Koenig, Public Services Manager/Director of Public Works, advised members that the Kent Conservation District is working on contacting property owners near the new Governors Avenue bridge regarding a flood mitigation project that would create an overflow channel on the existing stream bed for larger storm events. He stated that the proposed project affects two (2) property owners and that both seem to be receptive to these improvements. Mr. Koenig stated that he has requested the incorporation of Puncheon Run flood plain mapping into this project. Planning and Funding for New Library Mr. Zachary Carter, Parks and Recreation Director, reviewed updated information regarding planning and funding for the new library. He reminded members that, although $2.5M was requested from the State of Delaware Bond Bill, a total of $3.2M was received. He stated that the State is committed to this program and the projected Library completion date is September 2012. Mrs. Donna Mitchell, Controller/Treasurer, noted that the additional funds mentioned by Mr. Carter were allocated funds that were received sooner than the City anticipated and did not represent an

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 9 increase in funding. She reviewed the updated schedule of cost and funding sources for the Library project and indicated that the schedule outlines the fundraising dollars received to date by the Library Foundation (attachment to Committee minutes). Mrs. Mitchell assured members that the schedule was being updated regularly and is reviewed by herself, the City Manager, the Director of Parks and Recreation, and the Library Director. Mr. Anthony DePrima, City Manager, noted that the economic recession is affecting fundraising efforts for the Library and stated that the City is in discussion with project architects to find possible ways to cut expenses. He stated that several million dollars of contingencies were included in the Library budget and will be examined for reductions as construction approaches. In addition, he noted that the City could consider “phasing” completion of some projects; for example, outfitting the technology and multi-purpose rooms in the Library could be postponed if funding was not immediately available. He stated that updated estimates will be presented to the Legislative, Finance, and Administration Committee during their meeting scheduled for October 11, 2010 and the financing plans will be reviewed at that time. The Committee recommended acceptance of the Updates. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). By consent agenda, Mr. Leary moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - SEPTEMBER 13, 2010 The Legislative, Finance, and Administration Committee met on September 13, 2010 with Chairman Leary presiding. Review and Recommendation - Filling of Critical Positions During their meeting of February 23, 2009, members recommended approval of the Hiring Freeze for Fiscal Year 2008-2009 but to allow for the hiring of critical positions through the review and approval of the Legislative, Finance, and Administration Committee and City Council. It was suggested that there be a “standing” agenda item to consider the filling of critical positions but if there are no positions to consider, the item could be removed. Librarian II Ms. Marjorie Cyr, Library Director, reviewed a request to recruit for a Librarian II position. She reminded members that, during the Regular Council meeting of December 14, 2009, the Library was granted permission to recruit to fill the Librarian II: Head of Adult Services position. Ms. Cyr explained that an in-house candidate (Librarian I) was promoted in April 2010 to fill this position; however, due to personal matters, this employee is unable to continue employment with the Dover Public Library. She further stated that in May 2010, the City advertised for the position of Librarian I and is requesting that the current vacancy (Librarian II) be filled utilizing the pool of

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 10 candidates who applied for the Librarian I position. Ms. Cyr assured members that there were several qualified candidates interviewed in August 2010. The Committee recommended approval to recruit for the position of Library II: Head of Adult Services, as requested by staff. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). Motor Equipment Operator I (MEO I) - Streets Mr. Scott Koenig, Public Services Manager/Director of Public Works, reviewed a request to recruit for a Motor Equipment Operator I (MEO I) vacancy created by the recent termination of an employee in the Streets Division. Responding to Mr. Shevock regarding the approval of an MEO I in the Sanitation Division on August 23, 2010, Mr. Koenig indicated that the Committee’s recommendation to recruit for that position would be considered by Council during their Regular Meeting being held later in the evening. He stated that, if approved by Council, the position would be advertised as an MEO I in the Sanitation Department; therefore, individuals with experience in sanitation would apply. Mr. Koenig felt that candidates would not equate the position in the Streets Division with openings in the Sanitation Division, and if the two (2) openings were not advertised separately, the pool of qualified applicants would be reduced. The Committee recommended approval to immediately recruit for the position of Motor Equipment Operator I (MEO I) in the Streets Division. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). Presentation - Energy Savings Procurement Contracting - Ralph Nigro of Sustainable Energy Utility (SEU) Mr. Anthony DePrima, City Manager, advised members that, several years ago, he became interested in exploring energy procurement contracting for the City. He explained that this concept would involve hiring a company to assess how the City could make existing City-owned buildings more energy efficient, project the cost of making energy-related improvements, determine energy cost savings, and finance the improvements with the City paying the finances back through the energy savings realized. The State of Delaware has created a new agency, Sustainable Energy Utility (SEU), responsible for coordinating and working on energy procurement contracting. Mr. DePrima introduced Mr. Ralph Nigro, Contract Administrator for Delaware Sustainable Energy Utility, and explained that the purpose of bringing this matter to members is to determine the Committee’s and Council’s interest in the idea. Mr. Nigro reviewed the Power Point presentation “Sustainable Energy Utility Performance Contracting.”

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 11 Responding to Mr. Shevock, Mr. Nigro explained that one of the performance contractors would provide engineering staff to evaluate the facilities and, at the conclusion of this process, a detailed report would be provided. The report would include findings, recommendations for improvement, and associated costs and savings. Mr. Nigro indicated that the City would be aware of the costs and benefits before a contract was negotiated and before committing any money. Assuming the City moved forward with the recommendations, the cost of the assessment would be included in the financing. Mr. Nigro indicated that the performance contractor would do the work “at risk,” bearing the cost necessary to conduct the assessment, and would be paid when the financing closed or, if the City chose not to proceed with the recommendations, the City would only pay for the performance contractor evaluation. He advised members that some of the performance contractors are well established, citing Johnson Controls, Honeywell, Semans, Pepco Energy Services, Constellation Energy Services, Noresco, Amerisco, etc. Mr. Nigro stated that the approximate costs associated with assessment are highly dependent upon the number of facilities evaluated and the complexity of the assessment; however, a “rule of thumb” would be that the assessment would be conducted at a cost of 0.10¢ to 0.15¢ per square foot. Responding to Dr. Jones, Mr. Nigro indicated that performance contractors target at least a 20% overall savings in order for a project to be considered worthwhile; however, it is common for contractors to discover savings of up to 40%-50%. In response to Mr. Ruane, Mr. Nigro stated that consideration of this type of program for new construction falls into a “gray area.” Although he stated this would be possible, parameters have not yet been determined. Mr. Ruane urged the exploration of this possibility, noting that the City has a new project that is being designed and that SEU bonding would assist with the financing of this project. Mr. Nigro assured members that it is not the State’s intention to focus only on existing buildings and noted that the SEU would pursue this matter further, although he indicated that financing related to new construction is more complex. Mr. DePrima stated that, if there were no objections, staff would include the cost of the energy audit in next year’s budget. He indicated that the City would “piggyback” with the SEU by consolidating with other organizations, and then the City would move forward from there. He advised members that City buildings that would be considered include City Hall, the Warehouse, the Recreation Center on Whiteoak Road, and the Public Utilities/Administrative Offices at 5 East Reed Street. No further action was taken. Disposition of City Owned Land - 45 S. State Street and Associated Parking Lot Property Mr. Anthony DePrima, City Manager, reminded members that funds from the sale of the current Dover Public Library Building and the associated parking area are anticipated for use in the construction of the new library building. He stated that there have been at least two (2) inquiries from parties interested in purchasing the property. Given the time table for the new library, Mr. DePrima indicated that it was time to begin the process of disposing of the current library building.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 12 In accordance with the City of Dover Procedure for Sale and Disposition of Real Property, Mr. DePrima stated that staff has evaluated the property and determined that no City departments have a need for it. Staff has also determined that the current zoning of RGO (Residential and General Office) is not appropriate, and that changing the zoning would enhance the value of the lot. He noted that, in order to prepare the site for sale, it will be necessary to prepare a minor subdivision\lot line adjustment to place the library and parking lot on one (1) parcel and annex the Carriage House to the 5 East Reed Street Property. Mr. DePrima indicated that variances may be needed and advised members that there is a paper alley running through the property that must be abandoned. Members were advised that the City of Dover Procedure for Sale and Disposition of Real Property is a three (3) step process, as follows: 1) Obtain a recommendation from the Legislative, Finance, and Administration Committee to dispose of the property. 2) After accepting the Committee’s recommendation, City Council would advertise the intent to dispose of the property and the pertinent information in a local paper once a week for two (2) weeks. As a result, any correspondence on the sale of the property would be part of the public record. City Council would then hold a public hearing for the purpose of taking public comment on the sale. 3) After considering public comments and the public record, City Council would determine whether it is in the best interest of the City to sell the property as well as the method of sale and level of advertising. Staff recommended that Council designate the property as excess real estate and authorize the City Manager to publicize the pertinent information concerning the surplus parcel and its availability for purchase at least once a week for two (2) weeks in a local newspaper, and hold a public hearing before Council to allow public comment on the proposed sale. It was noted that further action would be required to authorize the City Manager to obtain the necessary zoning and planning approvals for the rezoning, minor subdivision, alley abandonment, and possible variances. Responding to Mr. Shevock, Mr. DePrima stated that a lease purchase for the property was a possibility. In response to Mr. Salters, Mr. DePrima stated that, if the City retains the building, it would create a $1.2M deficit in the finance plan for the new library. He noted that the building was assessed at $1.4M by the City Assessor and reminded members that the current timeline for occupancy of the new Library is September 2012. For clarification, Mr. DePrima stated that the Carriage House utilized by the Friends of the Library would not be part of the sale and would become a part of the 5 East Reed Street property. The carriage house, a small garage located on the property, is included as part of the sale. The Committee recommended that Council designate the property as excess real estate and authorize the City Manager to publicize the pertinent information concerning the surplus parcel and its

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 13 availability for purchase at least once a week for two (2) weeks in a local newspaper, and hold a public hearing before Council to allow public comment on the proposed sale. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). FY 2011 Budget Amendment - Project Budgets Members were provided draft Budget Ordinance #2010-26, including the final budget balances and project budget balances carried forward from FY10 for incorporation into the FY11 Budget. Mrs. Donna Mitchell, Controller/ Treasurer, reviewed the major points regarding the re-appropriation of funds for projects that were not completed in the previous fiscal year. In addition, she advised members that some “clean-up” amendments unrelated to projects were required, as follows: 1) The General Fund changes reflect a reduction in the Fire Department budget due to apparatus loan payments being less than budgeted by $64,510 and the removal of a transfer from the Capital Asset Reserve in the amount of $140,000. The need for the transfer was resolved by a greater FY10 ending budget balance, along with the reduction in the Fire Department budget. 2) The Wastewater Utility had a negative Beginning Budget Balance of $45,665, which will be reversed in FY11. This was attributed to the timing of receipts from the State Revolving Fund Loan. The State loans work as a line of credit and reimbursements are drawn as money is spent on the projects. This reduces the City’s interest cost, since the City only pays on the loans for the principal outstanding at the time until the projects are completed. 3) The Electric Utility ended the year with a higher than projected Beginning Budget Balance by $1,643,065. The Controller/Treasurer recommended that $1M of the savings be transferred to the Depreciation Reserve to meet the City’s policy requirement sooner than forecasted. The transfer would be included in the Budget Ordinance if the Committee agrees with the recommended action. The remaining savings may be needed to complete the Unit #1 Boiler repairs. Mrs. Mitchell indicated that Council would be briefed on this project in the near future. Savings are a result of the following major items: a) The bonded projects came in under budget and the remaining proceeds were used for distribution upgrades that were originally planned to be paid from operating fund transfers and/or reserves; b) The economy impacted new development projects; therefore, all budgeted dollars were not spent; and c) Significant savings were realized on the Governors Avenue project, since the City budgeted for the installation of conduit to bury the electric lines and the State is covering this cost.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 14 Mrs. Mitchell noted that the budget amendment is being presented earlier than normal. She explained that, by submitting these project carry forward balances prior to the completion of the annual audit, staff would be able to enter the correct balances in the financial system. This would alleviate a great deal of manual work required to track funds. Staff recommended adoption of the Budget Ordinance, with the recommendation to transfer $1M to the Depreciation Reserve from the Electric Improvement & Extension (I & E) Fund, to be forwarded to City Council for a First Reading on September 27, 2010. Responding to Mr. Ruane, Mrs. Mitchell stated that an analysis has not been conducted to determine the impact if the $1M were utilized to reduce electric rates rather than being transferred to the Depreciation Reserve. She explained that since the excess carry forward monies were in the Capital Improvement Fund and not the Operating Fund, the funds were put back into the Depreciation Reserve, since these reserves were used in the past to help pay for projects and the fund dropped below policy levels. Mrs. Mitchell noted that a transfer from the Electric Fund to the I & E Fund in the amount of $3.5M was included. She suggested that Council may wish to reduce that amount to $2.5M, which would provide $1M to be used for customers. Mr. Ruane requested that Council be provided such an analysis when this matter is presented for consideration. Responding, Mrs. Mitchell requested guidance relative to an effective date. She reminded members of the work currently being required by the Finance Department and the time it would take for staff to conduct the requested analysis. In response to Dr. Jones, Mrs. Mitchell suggested that the analysis could be accomplished by the end of October. She suggested that, as an alternative, the Committee’s recommendation could exclude staff’s recommendation regarding the transfer of $1M to the Depreciation Reserve from the Electric I & E Fund to be considered at a later time. Mr. Ruane questioned the urgency for the Depreciation Reserve to be at $10M, feeling that there may be a missed opportunity to assist the City’s constituents, particularly during these difficult economic times. The Committee recommended adoption of Proposed Ordinance #2010-26, Proposed Budget Amendment - Fiscal Year 2011, with the recommendation to transfer $1M to the Depreciation Reserve from the Electric Improvement & Extension (I & E) Fund, to be forwarded to City Council for a First Reading on September 27, 2010, as recommended by staff. By consent agenda, Mr. Leary moved for approval of the Committee’s recommendation, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). (The First Reading of the proposed ordinance will take place during the latter part of the meeting.) Discussion - Public Notice for Planning Applications Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that Council had requested that the City’s public notice requirements for planning applications be updated. In addition to this update, she stated that staff has begun a comprehensive update of

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 15 Article 10 of the Zoning Ordinance which addresses the procedures for various applications reviewed by the Planning Office, the Planning Commission, and the Historic District Commission. Mrs. Townshend indicated that last September she reviewed the public notice requirements of other local governments in Delaware. Based on the research that staff performed and the guidance provided by City Council and the Committee, staff proposed that Code amendments be brought forward for consideration later this fall which would include the following changes to public notice requirements: 1) Increase in distance for mailed notice from 200 feet from the subject property to 300 feet from the subject property; 2) Change the date of mailed notice and newspaper publication from 10 days prior to Planning Commission hearings to 15 days prior to Planning Commission hearings; 3) Add a new requirement to physically post a notice on the subject property in a conspicuous location. Since several members of the Committee and/or City Council had expressed specific interest in the issue of public notification, Mrs. Townshend stated that these recommendations were being presented for discussion prior to completion of the proposed code amendments. In response to Mr. Ruane, Mrs. Townshend indicated that the distance for notifying property owners could vary significantly depending upon the size of the subject property. In conducting research, she stated that there were no other municipalities or counties in the State that had a notification requirement of greater than 300 feet. Additionally, she felt that physically posting a notice on the subject property would have more impact than a mailed notice. Mrs. Townshend did not feel that increasing the notification requirement to 500 feet from the subject property would reach significantly more property owners. By consent agenda, Mr. Leary moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). MONTHLY CIP REPORT - JUNE 2010 By consent agenda, Mr. Leary moved for acceptance of the Monthly CIP Report for June 2010, seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). EVALUATION OF BIDS - SUBSTATION POTENTIAL TRANSFORMER (PT) AND CURRENT TRANSFORMERS (CT) REPLACEMENT Mr. Anthony DePrima, City Manager, reminded members that the Substation Potential Transformer (PT) and Current Transformer (CT) Replacement Project will allow for the replacement of aging metering/system protection equipment in the older substations. The equipment to be replaced includes the PT’s, which measure the line voltage and reduce it to a voltage level the relays can interpret, and the CT’s, which reduce the current to a level that can safely be measured by the relays

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 16 and meters, all of which provide electric system protection. The lightning arrestors, which protect the equipment during lightning strikes, will also be replaced. Mr. DePrima indicated that all of the existing components have exceeded their useful life and are subject to failure, which could be catastrophic. Mr. DePrima reminded members that a Request for Proposals (RFP) was sent out last fiscal year and provided for a three (3) year pricing matrix. He stated that the proposals were advertised in accordance with the City’s Purchasing Policy and three (3) vendors submitted proposals; one (1) vendor included five (5) different options and manufacturers to choose from. Since this was a Request for Proposal, staff evaluated the seven (7) submissions based on price, reputation of the product, compliance with specifications, and delivery. A point system analysis was performed by staff to adequately and impartially evaluate the proposals. Staff utilized the same analysis and bid prices as per the previous bid. Staff recommended awarding the proposals to HD Supply for the total amount of $145,888.29, as outlined in the table below: Vendor Unit $ Quantity Total $ Eval. Score 69 KV PT HD Supply/Ritz $4,684.21 24 $112,421.05 117 15 KV PT HD Supply/GE $636.00 20 $12,720.00 112 54 KV Lightning Arrestor HD Supply/Siemens $573.68 30 $17,210.40 103 9 KV lightning Arrestor HD Supply/Siemens $168.42 21 $3,536.84 110 Total Bid Award Value $145,888.29 Members were advised that not all recommended purchases are to the low bidder, as the bid award is based on the evaluations. Mr. Ruane moved to accept the proposal from HD Supply and authorize the City Manager to enter into a contract for a total amount of $145,888.29, in accordance with the schedule provided (on the action form), as recommended by staff. The motion was seconded by Mr. Leary and carried by a unanimous roll call vote (Mrs. Williams absent). EVALUATION OF BIDS - MASTER ELECTRICIAN CONTRACT Mr. Anthony DePrima, City Manager, advised members that the Public Utilities Department maintains blanket contracts with potential contractors to ensure that the bidding rules are adhered to for contractors hired to perform work for the Utility Department. These contracts are priced as “time, equipment, and material” contracts and may exceed $25,000 annually. Mr. DePrima explained that the current proposal is for emergency and scheduled electrical work for the electric, water, and wastewater divisions. He stated that other City Departments may also utilize this contractor when required. Mr. DePrima noted that the Public Utilities Department often has projects that involve customer-owned equipment (such as overhead to underground conversion projects) which require an inspection by a licensed Master Electrician and that the City does not employ an electrician with this type of license.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 17 Mr. DePrima stated that staff solicited bids and eight (8) proposals were received and evaluated, based on hourly rates and a standard fee for a simple service conversion from overhead to underground. Staff suggested authorization for two (2) potential contracts to help ensure contractor availability, should an emergency repair be required or in the event that a scheduling conflict arises with the primary contractor that would delay required work. Staff recommended awarding a primary contract to HCS Electric & Technologies, Inc., of Smyrna, Delaware, and a backup contract to DeVary Electric, Inc., for three (3) years, with the City’s option to extend the contracts annually for two (2), one (1) year extensions, for a total of five (5) years. Responding to Mr. Ruane, Mr. DePrima stated that, to his knowledge, a formal analysis had not been performed to compare the cost of an in-house electrician versus a contractor; however, he felt that the cost estimate used (not to exceed $25,000 annually) was far less than the cost of hiring such an electrician. He advised members that the City has employee who has such skills and is capable of performing electrical work; however, this employee works only on City-owned buildings and equipment. Mr. DePrima noted that a licensed electrician is required for certifying some of the work performed by the Public Utilities Department. Mr. Ron Lunt, Public Utilities Director, indicated that a licensed electrician would be used for projects such as the conversion process that was performed in Crossgates and other locations in the City, or the installation of a new meter socket or pan on a home that requires an electrical inspection. He noted that it has been necessary, on occasion, to have such an electrician work on City buildings, such as the Police Department, when internal staff was not available. Mr. Leary moved to award a primary contract to HCS Electric & Technologies Inc., of Smyrna, Delaware, and a backup contract to DeVary Electric Inc., for three (3) years with the City's option to extend the contracts annually for two (2), one (1) year extensions, for a total of five (5) years, as recommended by staff. The motion was seconded by Mr. Salters and carried by a unanimous roll call vote (Mrs. Williams absent). EVALUATION OF BIDS - ELECTRIC SYSTEM MODELING SOFTWARE Members were advised that the City is currently required to contract with a consulting electrical engineering firm to determine the relay settings in the substations. Since the City now has an engineer on staff, it has been determined that it would be financially feasible to purchase the software to perform most of this work in-house. Staff has also determined that it would be financially feasible to use the software that the City’s consulting engineer, Pike Electric, Inc., has been using, since the laborious task of entering all of the City’s transmission line details has already been completed by this engineering firm. The electric modeling system software (ETAP) is the package that was used to model the City of Dover’s 69kV transmission system. Additionally, the City requires the successful candidate for the upcoming Transmission Relay and Coordination project to use ETAP to examine/evaluate the relay settings, coordination, and other aspects of the existing protection scheme. Mr. Anthony DePrima, City Manager, advised members that the purpose of the electric system modeling software is to enable City staff to build a distribution model to add to the “corrected”

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 18 transmission model, which will result from the Transmission Relay and Coordination project. This modeling software will allow City staff to conduct system studies and modify/install the correct relay settings in the substations and modify/install the correct fuse size in the distribution protection/isolation system to ensure maximum customer reliability. Mr. DePrima indicated that this is a sole source contract as the manufacturer does not sell this product through distribution channels; it is only sold factory direct. Staff recommended purchasing (2) two ETAP licenses and training from the sole vendor, Operations Technology, Inc., for a total amount of $56,252. Mr. Ruane moved for approval of staff’s recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote (Mrs. Williams absent). EVALUATION OF BIDS - REPLACEMENT OF 69KV BREAKER Members were advised that the Electric Engineering Division began a transmission breaker replacement program in FY 06 whereby all obsolete breakers would be replaced with new breakers. Mr. Anthony DePrima, City Manager, advised members that this was a multi-year project scheduled to end in FY 11 and that this would be the last breaker of the project. He stated that bids were solicited and, although only one bid was received, staff felt that the bid price was fair and reasonable. Mr. DePrima assured members that other bidders had a reasonable opportunity to respond. It was noted that the bid price for this breaker was less than the previous bid award in 2009. Staff recommended purchasing one (1) Siemens 69 kV breaker for $37,500 from Siemens Energy, Inc., c/o National Transformer Sales. Responding to Mr. Ruane, Mr. Ron Lunt, Public Utilities Director, stated that an engineering study will be required since the wiring would be completely different. The exact calibration of the breaker itself, time travel, etc., would be accomplished by internal staff; however, outside help would be needed on the engineering and wiring. Mr. Salters moved to authorize the purchase of one (1) Siemens 69 kV breaker for $37,500 from Siemens Energy, Inc., c/o National Transformer Sales, as recommended by staff. The motion was seconded by Mr. Leary and carried by a unanimous roll call vote (Mrs. Williams absent). APPOINTMENT - PREVENTION POLICY BOARD FOR GAMES GRANT (AID IN DOVER) During their Regular Meeting of August 23, 2010, City Council approved the Title V Grant Application for Growing Up and Meeting Each Success (GAMES) Partnership with Aid in Dover, with the City of Dover being the municipal sponsor in partnership with Aid in Dover, and with the stipulation that all requirements for assurances are met. In accordance with the Grant requirements, members were provided with proposed appointments to the Prevention Policy Board for their consideration.

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 19 By consent agenda, Mr. Leary moved for approval of the appointments to the Prevention Policy Board for GAMES as presented (Exhibit #3). The motion was seconded by Mrs. Russell and carried by a unanimous roll call vote (Mrs. Williams absent). FIRST READING - PROPOSED ORDINANCE #2010-25 Council President Hogan reminded the public that copies of the proposed ordinance are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Since the ordinance contains amendments to the Zoning Code, a public hearing is required. Staff recommended referral of the amendments to the Planning Commission on October 18, 2010, and that a public hearing take place during the Council Meeting of November 8, 2010, at 7:30 p.m., at which time final action by Council will take place. Mr. Bonar moved to refer Proposed Ordinance #2010-25 to the Planning Commission on October 18, 2010, and that a public hearing be set before City Council for November 8, 2010 at 7:30 p.m., as recommended by staff. The motion was seconded by Mr. Leary and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of Proposed Ordinance #2010-25 as read by the City Clerk, by title only, as follows: ' AMENDMENT TO APPENDIX B - ZONING , ARTICLE 5 - SUPPLEMENTARY REGULATIONS, SECTION 11 - ENVIRONMENTAL PROTECTIONS AND SECTION 16 - TREE PLANTING AND PRESERVATION ; AND ARTICLE 12 - DEFINITIONS FIRST READING - PROPOSED ORDINANCE Council President Hogan reminded the public that copies of the proposed ordinance are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Final action by Council on the proposed ordinance will take place during the Council Meeting of October 11, 2010. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Ordinance Amendment as read by the City Clerk, by title only, as follows: ' FY 2011 BUDGET AMENDMENT - PROJECT BUDGETS COUNCIL MEMBERS ANNOUNCEMENTS Mr. McGiffin reminded members to mark their calendar for June 25, 2011 for the next African American Festival. Mr. Ruane stated that the West Dover Connector is a critical improvement needed in the City of Dover. He referred to a recent newspaper article which referred to the proposed extension of Saulsbury Road in a southerly direction from its intersection with North Street. Being aware of the traffic concerns on West Street, North Street, Webbs Lane, New Burton Road, etc., he noted that the project has been discussed for several years and that the Delaware Department of Transportation (DelDOT) is nearing announcement of the preferred alternative. Mr. Ruane recalled that City

CITY COUNCIL MEETING OF SEPTEMBER 27, 2010 PAGE 20 Council, during their Regular Meeting of December 12, 2005, agreed that the preferred alternative is 5C. He invited everyone to attend the workshop scheduled for September 28, 2010, at the Modern Maturity Center, from 4:00 p.m. to 7:00 p.m. Mr. Bonar advised members that over the last several years, Delaware’s Volunteer Fire Services spent several hundreds of thousands of dollars throughout the State to provide free smoke alarms to anyone who wanted one for their residence. He felt that this project, in conjunction with the Wake Up Delaware Program, helped to save lives. Unfortunately, he stated that the Federal Government has eliminated approximately $380,000 of funding for this program in the past year. Mr. Bonar noted that, although the Fire Services do not have the number of free smoke alarms that were available in the past, there is a surplus of batteries available. He announced that the smoke detectors should be replaced every 10 years and encouraged citizens to check with their local fire department regarding the availability of free smoke detectors. Mr. McGlumphy moved for adjournment, seconded by Mr. Leary and unanimously carried. Meeting Adjourned at 8:12 P.M. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of September 27, 2010, are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM/jg S:\AGENDAS & MINUTES\Council-Minutes\2010\09-27-2010 Council.wpd.USEAB556 Exhibits Attached to Original Minutes and File Copy Exhibit #1 - Statement Read by Mr. Eric O’Brien - Property Reassessments Exhibit #2 - Finance Procedure #F358: “Youth Advisory Committee Spending” Exhibit #3 - Appointments - Prevention Policy Board for GAMES

CERTIFICATE OF CONGRATULATIONS Presented to Dr. Harry L. Williams On the Occasion of His Inauguration as The Tenth President of Delaware State University October 11, 2010 CARLETON E. CAREY, SR. KENNETH L. HOGAN MAYOR COUNCIL PRESIDENT

PROCLAMATION WHEREAS, breast cancer forms in tissues of the breast, usually the ducts and lobules. It occurs in both men and women, although male breast cancer is rare; and WHEREAS, breast cancer is the most common cancer in women in the Unites States, aside from skin cancer. It is the second leading cause of death in women; and WHEREAS, it is estimated that more than 190,000 new cases of invasive breast cancer are expected to be diagnosed among women and more than 40,000 women will die from this disease in the United States this year; and WHEREAS, the basic treatment choices for breast cancer are surgery, radiation, chemotherapy, and hormonal therapy; and WHEREAS, a patient and their physician will choose the treatment that is right for him/her based on the location and extent of the cancer; patient's age and preferences; and the risks and benefits of each treatment; and WHEREAS, some of the most common risk factors are: sex, age, personal history, family history, the breast cancer gene, first pregnancy after age 25 or 35, having no children, the use of Hormone Replacement Therapy (HRT), and Oral Contraceptives; and WHEREAS, Mammography screening remains the best available method to detect breast cancer early; and NOW, THEREFORE, I, Carleton E. Carey, Sr., MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim October 2010 as BREAST CANCER AWARENESS MONTH throughout the City of Dover and encourage all citizens to join in activities that will help the community understand what they can do to prevent and control breast cancer. Carleton E. Carey, Sr. Mayor

UTILITY COMMITTEE The Utility Committee Meeting was held on September 27, 2010 at 5:00 p.m. with Chairman Ruane presiding. Members present were Mr. Bonar, Mr. McGiffin, Major Kosior, and Mr. Snaman. Councilman Leary (arrived at 5:52 p.m.) was present. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS The agenda was approved by unanimous consent. Delaware State University (DSU) Force Main Reroute Mr. Ron Lunt, Public Utilities Director, advised members that the FY 2011 Operating Budget for the Public Utilities Wastewater Management Division includes a capital project to install a new force main from the west end of West Rustic Lane to the existing Delaware State University (DSU) force main along the Delaware Civic Center property. He explained that this project will consist of installing approximately 1,000 feet of 16-inch diameter ductile iron pipe. Mr. Lunt noted that the existing DSU force main currently flows to the Delaware Technical and Community College (DTCC) pump station, and the proposed force main rerouting will also provide for the reversal of flow from the DTCC pump station through valve installation and utilizing the remaining portion of the existing DSU force main. He advised members that flows from both pump stations will no longer discharge into Kent County Station #2 but will instead discharge into the new US Route 13 West Sanitary Sewer Interceptor (Rt. 13 Interceptor). Mr. Lunt noted that the DSU force main rerouting construction drawings were submitted to Eastern States Construction Services, Inc., who is currently constructing the Rt. 13 Interceptor. He stated that City staff and KCI Technologies, Inc., (KCI) the City’s Project Manager on the Rt. 13 Interceptor, reviewed the Eastern States Construction Services, Inc. bid proposal and found it free of math errors and/or discrepancies. KCI also conducted an independent cost analysis of the proposed project and found the Eastern States proposal to be reasonable and acceptable when compared to current construction costs. Mr. Lunt noted that the source of the funds for this project will be the Delaware Water Pollution Control Revolving Loan Fund Program, using the excess funds from the Rt. 13 Interceptor project, which was anticipated during the budget process. The Rt. 13 Interceptor project was budgeted at $3,201,480, the actual construction bid was $2,308,800, and the current estimated completion cost is approximately $2.6M. He stated that KCI and City staff are confident that the Rt. 13 Interceptor project cost will remain below this estimate; therefore, the City will have approximately $600,000 in excess loan funds to support the completion of the DSU/DTCC Force Main Rerouting project. Mr. Lunt stated that since this is the final stage of the Rt. 13 Interceptor, the DSU/DTCC Force Main Rerouting project will be submitted to DNREC as part of an approved change order to the ongoing Rt. 13 Interceptor project. He noted that City staff has received assurance from DNREC staff that this is an acceptable change order to the loan program due to this interconnectivity. Staff recommended approval of the proposal submitted by Eastern States Construction Services, Inc. in the amount of $240,300 for the construction of the DSU/DTCC Force Main Rerouting and that the Finance Department be authorized to include the additional expenditure as a change order and a part of the existing loan agreement between the City of Dover and the Delaware Water Pollution Control Revolving Loan Fund Program.

UTILITY COMMITTEE MEETING OF SEPTEMBER 27, 2010 PAGE 2 Responding to Mr. Bonar, Mr. Lunt assured members that the 16-inch pipe is substantially larger than what is currently needed and will accommodate future expansion when necessary. He advised members that Kent County performed some of the engineering work on this project to assure it would be adequate for the County’s rerouting/bypassing project for the current interceptor, which saved the City approximately $26,000 that was budgeted for engineering work. In response to Mr. Ruane, Mr. Anthony DePrima, City Manager, assured members that City Council was made aware of the appropriation for this project. Mr. McGiffin moved to recommend approval of the proposal submitted by Eastern States Construction Services, Inc., in the amount of $240,300, for the construction of the DSU/DTCC Force Main Rerouting and that the Finance Department be authorized to include the additional expenditure as a change order and a part of the existing loan agreement between the City of Dover and the Delaware Water Pollution Control Revolving Loan Fund Program, as recommended by staff. The motion was seconded by Mr. Bonar and unanimously carried. Commercial Recycling Fee Mr. Scott Koenig, Public Services Manager/Director of Public Works, advised members that, during the changeover of vendors for the curbside recycling program, the Delaware Solid Waste Authority (DSWA) informed the City of its intent to discontinue recycling collection service to 17 Dover businesses that do not have City trash services. These 17 businesses use a private trash collection service due to their individual business needs. These customers were receiving direct service from the DSWA for a fee of $6.00 per month, per container; however, as of September 1, 2010, the DSWA no longer provides service to these customers. Staff requested authorization to create a special billing code and implement a fee of $6.00 per month per container for commercial curbside recycling for customers who do not have City of Dover trash collection services. Responding to Mr. Snaman, Mr. Koenig stated that the six (6) customers who are listed outside of the City limits are located in “in-fill” areas along Governors Avenue and are existing DSWA customers. He noted that staff did not recommend extending recycling services outside of the City limits at this time. Mr. Bonar moved to recommend approval of staff’s recommendation, seconded by Major Kosior and unanimously carried. Request for Alley Abandonment (paper) - 18 Elm Terrace - Valerie Satterfield A request was received from Ms. Valerie Satterfield for the abandonment of an unimproved alley running east-west on property located at 18 Elm Terrace. Members were provided with a map of the area. Since the alley is unimproved and is considered to be a “paper” alley, it does not require review by the Development Advisory Committee (DAC) or Planning Commission. Ms. Satterfield, 18 Elm Terrace, advised members that she wishes to erect a shed on the property behind her garage and that, prior to requesting a building permit, she assumed it would be necessary to own the property. Since the alley has not been used for several years, if ever, she requested that the alley be abandoned.

UTILITY COMMITTEE MEETING OF SEPTEMBER 27, 2010 PAGE 3 Responding to Mr. Ruane, Ms. Satterfield stated that, if approved, she would be willing to pay for any costs involved with the preparation of the necessary deed. She relayed no objection to the utility easement that will be retained by the City. Mr. Anthony DePrima, City Manager, advised members that the homes that front on the south side of Elm Terrace have a paper alley that transects their property. In essence, he stated that these property owners own two (2) lots; one (1) on both sides of an alley that was not developed or dedicated to the City, but still appears on official tax maps. The situation has existed since this area was developed in the first half of the 1920s or 1930s. The owners of these properties have enjoyed the full benefit of this land without finding a need to abandon the alley. Mr. DePrima assured members that he reviewed the proposal with various City departments and that there was no objection to the abandonment. He noted there is a sewer line that transects the alley; therefore, staff recommended that the City retain a utility easement on the property. Any legal expenses related to the processing of the deeds or annexing the property to adjacent lots is to be paid for by the property owner. Although the sewer lines were depicted on the map provided, Mr. Snaman suggested that staff provide details as to the location of all utilities for future requests. Responding, Mr. DePrima relayed no objection to such a request. For the record, Major Kosior noted that his property is located immediately to the west of Ms. Satterfield’s and relayed no objection to the request. Mr. McGiffin moved to recommend approval of the alley abandonment at 18 Elm Terrace, reserving a utility easement on the property. The motion was seconded by Major Kosior and unanimously carried. (City Clerk’s Note: In accordance with the City’s Procedure for Alley Abandonments, Resolution No. 2010-11 setting the Public Hearing (Attachment #1) will be presented to Council for consideration for adoption.) Request for Alley Abandonment (paper) - Girl Scout Lane - Traci McDowell A request was received from Mrs. Traci McDowell for the abandonment of an unimproved portion of Girl Scout Lane, which runs behind her properties located at 80 and 100 Nixon Lane. Members were provided a map of the area. The roadway is unimproved and is considered to be a “paper” road; therefore, it does not require review by the DAC or Planning Commission. Mrs. McDowell, 115 Nixon Lane, advised members that Girl Scout Lane is an unimproved, paper road, which she has been maintaining for several years. If the abandonment is approved, she stated that it would provide enough property to allow her to subdivide and build another house at some time in the future. Responding to Mr. Ruane, Mrs. McDowell assured members of her understanding that, if approved, she would be responsible for any costs involved with the preparation of the necessary deed. She relayed no objection to the utility easement that will be retained by the City.

UTILITY COMMITTEE MEETING OF SEPTEMBER 27, 2010 PAGE 4 Mr. Anthony DePrima, City Manager, advised members that Girl Scout Lane is an unimproved (dirt) lane/alley that was annexed into the City of Dover and never paved. Only one (1) house fronts on the alley. He stated that the properties on the west side of Nixon Lane have access to the rear of their lots and that Mrs. McDowell owns two (2) properties on the east side of the lane on the north end. The west side of the Lane is owned by the City and is associated with Dover Park. There are two (2) lots on the west side of the Lane that are owned by David and Mary Miller. Only the one (1) lot is impacted by this abandonment. Mr. DePrima reminded members that when abandoning roadways with owners on both sides of the property, the City will offer one half to each owner. In this instance, he stated that the City has no interest in the half that runs along Dover Park, noting that the area is outside of the fence and has not been maintained by the City. He stated that no City departments objected to the abandonment and that there are no utilities in the proposed abandonment area. Mr. DePrima indicated that any legal expenses related to the processing of the deeds or annexing the property to adjacent lots would be paid for by the property owner. In response to Mrs. McDowell, Mr. DePrima confirmed that the map provided to members did not depict the correct abandonment. He advised members that the abandonment would include property from Nixon Lane back to and including Girl Scout Lane. Mr. Ruane requested that the correct map be provided to City Council when this matter is presented for their consideration. Responding to Mr. Snaman, Mr. DePrima stated that Mr. and Mrs. Miller may or may not exercise their right to take ownership of their half of the alley. If they do not, the area would remain a part of the alley. Mr. Bonar moved to recommend approval of the abandonment of the unimproved lane adjacent to 80 and 100 Girl Scout Lane, reserving a utility easement for existing utilities, as requested by Mrs. McDowell. The motion was seconded by Mr. McGiffin and unanimously carried. (City Clerk’s Note: In accordance with the City’s Procedure for Alley Abandonments, Resolution No. 2010-12 setting the Public Hearing (Attachment #2) will be presented to Council for consideration for adoption.) Dedication of Rights-of-Way and Infrastructure - Susan Place Mr. Scott Koenig, Public Services Manager/Director of Public Works, submitted a request for all public infrastructure improvements associated with the construction of Susan Place, located within the Persimmon Park Place Subdivision, to be dedicated to the City of Dover for permanent ownership and maintenance. Members were provided a list (noted as Attachment A to the Committee Action Form) that identified the public improvements associated with the proposed dedication, as well as a map (noted as Attachment B to the Committee Action Form) that showed the general location and configuration of the subject right-of-way. Mr. Koenig advised members that Separe, Inc., constructed most of the improvements in accordance with City standards and specifications and that, last fall, the developer paid the City to complete the final construction of the street. He stated that, as of this date, all work related to the public infrastructure has been completed. Staff recommended acceptance of the dedication of rights-of-way and public infrastructure for Susan Place and that the dedication include all of the referenced public improvements.

UTILITY COMMITTEE MEETING OF SEPTEMBER 27, 2010 PAGE 5 Mr. McGiffin moved to recommend acceptance of the dedication of rights-of-way and public infrastructure for Susan Place and that the dedication include all of the referenced public improvements (Attachment #3 and Attachment #4), seconded by Mr. Snaman and unanimously carried. Update - Green Energy Funding and Programming Members were provided a Green Energy Funding and Programming Update - Stimulus Funding. Mr. Ron Lunt, Public Utilities Director, reviewed the information provided to members, stating that there had been a slight change in the funding and programming. He reminded members that the State Energy Office has allocated $2M of the federal American Recovery and Reinvestment Act stimulus money received by the State towards reducing the existing backlog of approved residential green energy grants that have delayed grant payments due to insufficient funds in the respective grant program. He stated that the $2M has been put into one (1) fund that is available to the City of Dover, other Delaware Municipal Electric Corporation (DEMEC) participants, Delmarva Power, and Delaware Electric Cooperative customers. Mr. Lunt stated that the City has one (1) customer in the delayed grant program who would have paid once the grant funds were available; however, the establishment of the new fund would provide the opportunity to receive these monies in advance (or earlier). He explained that the customer could apply directly to the State Energy Office for funds. A home energy audit of the residence in question would be required, with a rebate of up to $250 (50%) available to cover this cost. The customer would be required to complete improvements totaling a minimum of $500 to the residence based on the audit, and this cost could also be rebated. Mr. McGiffin moved to recommend acceptance of the Update on the Green Energy Funding and Programming, seconded by Major Kosior and unanimously carried. Review of Utility Related CIP’s (Electric and Water/Wastewater) (June) Members were provided a Project Tracking Report, as of June 30, 2010, for the Utility (Electric and Water/Wastewater) Related Capital Investment Plan (CIP). Responding to Mr. Ruane, Mr. Anthony DePrima, City Manager, indicated that the Cooling Towers Repair/Renovation Project is a FY2011 Project and was not included in the CIP Report provided. He stated that the condensation problem has been resolved and that, to his knowledge, there have been no complaints filed regarding “soot” damages to the vehicles of nearby residents. With regards to Mr. Ruane’s questions regarding the Bayard Avenue Project, Mr. Ron Lunt stated that the east side of North State Street, and Bayard Avenue Projects are being completed by the internal construction crew. He noted that currently, Phase A of North State Street, which includes Hazel and Rodney Roads, is underway. Mr. Lunt explained that once construction is completed there, the crew will move to Bayard Avenue to begin construction. Following completion of this project, the crew plans to return to North State Street to begin Phase B. He stated that the Route 13 Program has been delayed due to Delaware Department of Transportation (DelDOT) requirements involving an extensive traffic management plan that has been submitted for approval. Once approved, bids will be solicited, since this project will be contracted. In addition, Mr. DePrima

UTILITY COMMITTEE MEETING OF SEPTEMBER 27, 2010 PAGE 6 reminded members that these three (3) projects were part of the State Revolving Loan, which caused a substantial delay. Concurring, Mr. Lunt indicated that the City was not provided the funds until after the first of the fiscal year and that the engineering work had to be accomplished. Responding to Mr. Bonar, Mr. Lunt stated that the last paperwork submitted to DelDOT by the City regarding this matter was in August. Mr. Bonar suggested that staff contact DelDOT to expedite the required approval and if there is a delay, he felt that it may be necessary for City Council to become involved. In response to Mr. Ruane, Mr. DePrima stated that the Review of the CIP is scheduled to be presented to members each month. He reminded members that there is always a delay in submitting the June report since it is the end of the fiscal year. Mr. Ruane suggested that a “prepared date” be included on the report. Mr. Snaman moved to recommend acceptance of the Utility Related CIP’s Report, seconded by Major Kosior and unanimously carried. PACE/NAES Monthly Report (June and July) Due to time constraints, Mr. Ruane suggested that the PACE/NAES Monthly Report be considered by members during their next meeting. He noted that he had concerns regarding the Reports and requested that staff provide an update on the condition of the plants. By unanimous consent, the meeting was adjourned at 5:56 P.M. Respectfully submitted, Eugene B. Ruane Chairman EBR/AC/tm/jg S:\AGENDAS & MINUTES\Committee-Minutes\2010\09-27-2010 UTILITY.wpd Attachments Attachment #1 - Resolution No. 2010-11 - Elm Terrace Alley Abandonment Attachment #2 - Resolution No. 2010-12 - Girl Scout Lane Alley Abandonment Attachment #3 - List of Dedication of Rights-of-way and Public Infrastructure Susan Place - Persimmon Park Place Attachment #4 - Map of Dedication of Rights-of-way and Public Infrastructure Susan Place - Permission Park Place

Attachment #1 Utility Committee M eeting of 09/27/10 City of Dover MAYOR AND COUNCIL 1 DRAFT PROPOSED COUNCIL RESOLUTION NO. 2010-11 - ALLEY ABANDONMENT IN 2 THE AREA OF ELM TERRACE 3 A RESOLUTION PROPOSING THE VACATING AND ABANDONMENT OF CERTAIN ALLEYS 4 SITUATED IN THE CITY OF DOVER. 5 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 6 MET: 7 Section 1. The Council of the City of Dover favors the vacating and abandoning of the following alley: 8 All that certain piece or parcel of land situated in the City of Dover, Kent County, State of Delaware, 9 a 12 foot wide paper alley running west to east approximately 67.00 feet from the southwest property 10 corner of Parcel No. 1: Tax Parcel #ED-05-077.09-05-65.00 to the southeast property corner of said 11 parcel, then running in a southerly direction 12 feet to the northeast property corner of Parcel No. 12 2 - Tax Parcel #ED-05-077.09-05-65.00, then running east to west approximately 68.27 feet to the 13 northeast corner of Parcel No. 2 - Tax Parcel #ED-05-077.09-05-65.00, then running in a northerly 14 direction 12 feet to back to the southwest property corner of Parcel No. 1: Tax Parcel 15 #ED-05-077.09-05-65.00, comprising 811.62 square feet, more or less. 16 Section 2. The Council of the City of Dover will sit on Monday, October 25, 2010, at 7:30 p.m., in the 17 Council Chambers at City Hall, Dover, Delaware, to hear the objections of such residents of the City or 18 owners of the property affected as shall attend, in accordance with the provisions of Section 27 of the 19 Charter of the City of Dover (Chapter 158, Volume 36, Laws of Delaware). 20 Section 3. The Clerk of Council is hereby directed to post copies of this Resolution in five or more 21 public places in the City of Dover. 22 ADOPTED: * 23 S:\RESOLUTIONS & PROCLAMATIONS\2010\DRAFT\Res. No. 2010-11 - Setting Public Hearing - Elm Terrace Alley Abanondonment.wpd 24 25 CARLETON E. CAREY, SR. KENNETH L. HOGAN 26 MAYOR COUNCIL PRESIDENT 27 Actions History: 28 October 11, 2010 - Introduced at City Council P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

Elm Terrace Southern Alley Proposed Alley Abandonment !Ò§ !Ò§ §Ò ! Elm Terrace . ! !Ò§ . ! !Ò§ §Ò !Ò§ !Ò§ ! !Ò§ . ! . ! . ! . ! !Ò§ !. ! . .Notes: 0 50 100 200 Feet Legend -No waterÒ§ line present in the alley ! ! !Ò§ -A sewer easement will be required §Ò ! Overhead Electric Pole ¯ Overhead Electric Lines Date Printed: October 4, 2010 Right of Way to be Abandoned Date Created: September 9, 2010 File: m:\gis_data\projects/tech_mxds . ! Manholes \st_abandonment_map Sewer Line Department: Public Services GIS City of Dover, Delaware Dover Parcels

Attachment #2 Utility Committee M eeting of 09/27/10 City of Dover MAYOR AND COUNCIL 1 DRAFT PROPOSED COUNCIL RESOLUTION NO. 2010-12 - STREET ABANDONMENT 2 GIRL SCOUT LANE 3 A RESOLUTION PROPOSING THE VACATING AND ABANDONMENT OF CERTAIN ALLEYS 4 SITUATED IN THE CITY OF DOVER. 5 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 6 MET: 7 Section 1. The Council of the City of Dover favors the vacating and abandoning of the following alley: 8 All that certain piece or parcel of land situated in the City of Dover, Kent County, State of Delaware, 9 beginning at the northeasterly corner of Tax Parcel #ED-05-068.19-01-32.00 and running west a 10 distance of 175.00 feet to a set yellow capped pin at the northwesterly corner of said parcel, then 11 running in a southerly direction a distance of 200.00 feet to a set yellow capped pin at the 12 southwesterly corner of said parcel, then running in a southerly direction a distance of 250.00 feet 13 along the western property line of Tax Parcel #ED-05-068.19-01-42.00 to a set pipe in the East line 14 of Girl Scout Lane (unopened), then running in a westerly direction 27.5 feet along the same bearing 15 as the southern property line of Tax Parcel #ED-05-068.19-01-42.00 to the West line of Girl Scout 16 Lane (unopened), then running is a northerly direction a distance of 477.50 feet to a set corner of Tax 17 Parcel #ED05-068.19-01-28.00, then running easterly a distance of 202.50 feet to the intersection 18 of the west line of Nixon Lane and the north line of Girl Scout Lane, then running south a distance 19 of 27.5 feet to the northeasterly corner of Tax Parcel #ED-05-068.19-01-32.00, comprising 20 17,943.75 square feet, more or less. 21 Section 2. The Council of the City of Dover will sit on Monday, October 25, 2010, at 7:30 p.m., in the 22 Council Chambers at City Hall, Dover, Delaware, to hear the objections of such residents of the City or 23 owners of the property affected as shall attend, in accordance with the provisions of Section 27 of the 24 Charter of the City of Dover (Chapter 158, Volume 36, Laws of Delaware). 25 Section 3. The Clerk of Council is hereby directed to post copies of this Resolution in five or more public 26 places in the City of Dover. 27 ADOPTED: * 28 S:\RESOLUTIONS & PROCLAMATIONS\2010\DRAFT\Res. No. 2010-12 - Setting Public Hearing - Girl Scout Lane.wpd 29 30 CARLETON E. CAREY, SR. KENNETH L. HOGAN 31 MAYOR COUNCIL PRESIDENT 32 Actions History: 33 October 11, 2010 - Introduced at City Council P.O. Box 475 ˜ Dover, Delaware ˜19903 Community Excellence Through Quality Service

Girl Scout Lane Proposed Street Abandonment . ! §Ò ! . ! !Ò§ !Ò§ ut Sco Girl !Ò§ !Ò§ . ! . ! Lan !Ò§ e §Ò ! !Ò§ !Ò§ !. !Ò§ !Ò§ !Ò§ !Ò§ . ! . ! !Ò§ !Ò§ §Ò ! . ! !Ò§ !Ò§ !Ò§ !. §Ò ! !Ò§ !Ò§ !Ò§ !. . ! !Ò§ !Ò§ ! . !Ò§ !Ò§ §Ò !Ò§ !Ò§ !Ò§ ! . !Ò§ ! !Ò§ !Ò§ !Ò§ . ! §Ò ! ! . 0 100 200 400 Feet LegendÒ§ ! !Ò§ Overhead Electric Pole ¯ Overhead Electrric Lines Date Printed: October 4, 2010 Date Created: September 10, 2010 . ! Manholes File: m:\gis_data\projects\tech_mxds Sewer Line \street_abandonment_map Department: Public Services GIS Right of Way to be Abandoned City of Dover, Delaware Dover Parcels

Attachment #3 Utility Committee M eeting of 09/27/10 DEDICATION OF RIGHTS-OF-WAY AND PUBLIC INFRASTURCTURE SUSAN PLACE – PERSIMMON PARK PLACE ATTACHMENT A The following is a list of all public improvements which are to be accepted by the City of Dover: Sewer Utility Infrastructure (Construction Value = $56,250): 8” SDR-35 PVC Sanitary Sewer Main - 1,125 l.f. 6” PVC Sanitary Sewer Laterals - 460 l.f. (23 laterals) 4' Diameter Sanitary Sewer Manholes - 5 ea. (25.50 v.f.) Water Utility Infrastructure (Construction Value = $45,500): 8” C900 PVC Water Main - 1,300 l.f. 6” C900 PVC Water Main - 481 l.f. 1” Polyethylene Water Service Lines - 460 l.f. (23 services) 8” Gate Valve - 1 ea. 6” Hydrant Valve - 2 ea. Fire Hydrants - 2 ea. Storm Water Infrastructure (Construction Value = $20,000): Catch Basins - 6 ea. 15” Type III Reinforced Concrete Pipe - 78 l.f. Street Infrastructure (0.23 miles) (Construction Value = $100,000): Susan Place - From Station 00+00 to Station 12+25 1,225 l.f.

Attachment B Attachment #4 Utility Committee M eeting of 09/27/10 Susan Place-Persimmon Park Place Right of Way to be Dedicated to the City of Dover a Sus nP lac e 0 75 150 300 Feet ¯ Legend Date Printed: September 16, 2010 Date Created: September 16, 2010 Right of Way to be Dedicated File: m:\gis_data\projects\st_dedication_map Department: Public Services GIS Dover Parcels City of Dover, Delaware

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on September 27, 2010 at 6:00 p.m. with Chairman Leary presiding. Members present were Mr. McGiffin, Mr. Salters, Dr. Jones, and Mr. Shevock. Members of Council present were Council President Hogan, Mr. Bonar, Mr. McGlumphy (arrived at 6:06 p.m.) , and Mr. Ruane (arrived at 6:03 p.m.) . Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Salters moved for approval of the agenda, seconded by Mr. Shevock and unanimously carried. Review and Recommendation - Filling of Critical Positions During their meeting of February 23, 2009, members recommended approval of the Hiring Freeze for Fiscal Year 2008-2009, but to allow the hiring of critical positions through the review and approval of the Legislative, Finance, and Administration Committee and City Council. It was suggested that there be a “standing” agenda item to consider the filling of critical positions and, if there are no positions to consider, the item could be removed. Mr. Leary noted that there were no critical positions to be considered; therefore, no further action was required. Minority Procurement Program Policy Members were advised that the City does not have a tracking or control mechanism for seeking minority/women vendors for purchases in the mid-range of $5,000.00 - $24,999.99. As a result, staff submitted a proposed amendment to Section 3.4 of the Purchasing Policy, along with the addition of Appendix E, to provide a mechanism to ensure minority/women vendors are approached for purchases within this range and a mechanism for tracking by the Procurement Manager. Mr. Anthony DePrima, City Manager, reminded members that this matter was previously discussed and that Mr. Clay Hammond, Chairman of the Delmarva Black Chamber of Commerce and Vice President of Business Development, Global Diversity Group, has reviewed the proposed amendments and has indicated his concurrence. Mr. Pete Gregg, Contract and Procurement Manager, reviewed the proposed amendment and form (Appendix E), which will be utilized by departments. In response to Mr. Salters, Mr. Gregg explained that when the 3% minority vendor preference is applied, staff considers the amount of a minority bid at 3% less than submitted. This allows the City to select a minority vendor who may not have been the lowest bidder (as long as it is within 3% of the lowest bid); however, the City pays for the services at the full bid amount. Mr. Jay Burks, Director of the State Office of Minority and Business Women Enterprises, stated that the database utilized consists of those businesses that are certified as 51% owned/managed by minorities and/or women. He advised members that the database contains over 1,800 certified vendors and is available for public access.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF SEPTEMBER 27, 2010 PAGE 2 Mr. Salters requested specifics regarding the percentage of minority-owned businesses and those that are located in Kent County. Responding, Mr. Burks stated that the information would be provided to Mr. Gregg for distribution to members. Mr. McGiffin moved to recommend approval of the proposed amendment to Section 3.4 of the Purchasing Policy for purchases in the mid-range of $5,000.00 - $24,999.99 (Attachment #1) and Appendix E of the Purchasing Policy (Attachment #2). The motion was seconded by Dr. Jones and unanimously carried. By unanimous consent, the meeting adjourned at 6:17 P.M. Respectfully submitted, Thomas J. Leary Chairman TJL/TM/jg S:\AGENDAS & MINUTES\Committee-Minutes\2010\09-27-2010 LF&A.wpd Attachments Attachment #1 - Proposed Amendment to Section 3.4 of the Purchasing Policy Attachment #2 - Appendix E of the Purchasing Policy

ATTACHMENT #1 LF&A Committee Meeting of 09/27/2010 3.4 PURCHASING THRESHOLD TABLE PURCHASING THRESHOLDS Less than $5,000 $5,000 to $24,999 $25,000 & Over Open market; Department Head Department Head solicit no less than Formal Invitation to Bid (ITB) or Request for discretion to obtain quotes; three (3) written quotations; If fewer Proposal (RFP/RFQ); No less than three (3) than three (3) quotations, justification potential vendors supplied to Central Services; must be included; Purchases will be made by Quotations and support Pre Solicitation Meeting required of the designated personnel; documentation to be maintained in respective Department & Procurement Central Services files as public record; Manager to discuss appropriate procedures and To include name of vendor, date of specifications; submission, and amount; Use the quotation worksheet in Appendix E. Approved invoices sent to Requires requisition and purchase Public sealed bid or sealed proposal procedures Accounts Payable for payment. order through the financial system; as outlined in Appendix A; Purchases under existing City All purchases will be made by Central Public Advertising at least once a week for two contracts shall be made in Services or the Police Department (2) consecutive weeks in publication with accordance with the terms of such Purchase Coordinator by Purchase circulation in each county of the State; contract. Order or Contract, Additional advertising discretionary; Supplies available from City stock Award shall be made to the lowest Lowest and/or most responsive bid will be should not be procured from third and the best quotation; Vendor accepted; Vendor references may be checked party vendors. references may be checked; to verify ability to meet contract requirements; Item numbers, quantities, unit Item numbers, quantities, unit cost, Public Bid/Proposal Opening; Time and date cost, and extension must be and extension must be completed on of public bid opening shall be stated in the completed on every purchase every purchase order for materials or notice for bids; Delivered to Central Services, order for materials or paying for paying for contracted labor at hourly 710 William Street, Dover, DE 19904 contracted labor at hourly rates; rates; Approval - Department Head Fax and email quotations are Bid Bond or certified check in the amount Level acceptable; equivalent to ten percent (10%) of the bid amount for items/contracts over $25,000; Can be waived by Purchasing Agent and Department Head; Electronic Approval - City Manager Performance Bond required for construction & Treasurer work; Purchase Order to include: Faxed bid are not acceptable for this category; Unit Cost $; Account number; project Sealed bids may be emailed to number if applicable; Brief description bids@dover.de.us or as agreed to with the of item or service when not identifiable; Department Head; Quotes from each vendor in comments; Purchases exceeding $25,000 shall require NOTE – Changes to Purchase Orders Council approval for sole source procurement, are to be completed through the greater than budget and not low bidder; financial systems. Purchase Orders Committee/Council Action Forms to include: received with manual changes to Budget $, P. O. $ or Unit Cost $; Account amounts/unit cost will not be number; project number; page number in budget; processed by the Finance Department. Bid/RFP number if applicable. If unit cost bid include cost comparison. If blanket bid or proposal is for recurring services, provide average annual cost for past three years for the service. Description and recommended action.

ATTACHMENT #2 LF&A Committee Meeting of 09/27/2010 APPENDIX E CITY OF DOVER QUOTATION WORKSHEET (To be used for purchases between $5,000.00 and $24,999.99) Department: ___________________________ Division: _________________________ Department Contact (Name & number): _______________________________________ Item/Service: ____________________________________________________________ Estimated Dollar Value: ___________________________________________________ Account Code: _________________________________ Project Code: ______________ Vendors (At least three vendors must be used. Include at least one minority or women owned vendor, if available. Use of more than one minority or women owned vendor is encouraged): 1. Go to http://gss.omb.delaware.gov/omwbe/index.shtml. 2. Select Minority and/or Women Business Enterprise Directory 3. Search by keyword i.e. Electrician, Construction, Furniture List keyword(s) used: ______________________________________________ 4. Each company displayed will have its assigned NAICS code listed. List NAICS Code(s) used: __________________________________________ 5. Refine search by NAICS Code if necessary. 6. Were Vendors Found: YES NO If so, how many:__________________ Vendor 1: _______________________________________________________Minority Vendor 2: _______________________________________________________Minority Vendor 3: _______________________________________________________Minority If more than three vendors are used, list them on the reverse of this form. Date sent out for quotes: __________________________ Date due back: _________________________ Date of award: _____________________ Vendor receiving the award: ________________________________________________ Was the 3% minority vendor preference applied in the evaluation? YES NO Was this a minority vendor? YES NO Total dollar amount of purchase or estimated total contract value: $_________________ Purchase Order produced: YES NO PO Number: ________________________ Send completed form to the Procurement Office in Central Services.

Additional vendors used for this purchase Vendor 4: _______________________________________________________Minority Vendor 5: _______________________________________________________Minority Vendor 6: _______________________________________________________Minority Vendor 7: _______________________________________________________Minority Vendor 8: _______________________________________________________Minority Vendor 9: _______________________________________________________Minority Vendor 10: ______________________________________________________Minority Send completed form to the Procurement Office in Central Services.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on September 29, 2010 at 5:00 p.m. with Chairwoman Williams presiding. Members present were Mrs. Russell, Mr. Bonar, Mr. Davis, and Mr. Harmon. Members of Council present were Mr. McGlumphy (departed at 6:00 p.m.) and Mr. Ruane (arrived at 5:24 p.m. and departed at 6:00 p.m.) . Mayor Carey (departed at 6:00 p.m.) was also present. AGENDA ADDITIONS/DELETIONS Mr. Bonar moved for approval of the agenda, seconded by Mrs. Russell and unanimously carried. Discussion - Manchester Square Safety Concerns Ms. Ami Sebastian-Hauer, Executive Director of the Dover Housing Authority (DHA), reviewed a Presentation from the DHA (Attachment #1). She noted that on August 24, 2010, at 5:00 p.m., a major shooting occurred at Manchester Square involving 15 people. Ms. Sebastian-Hauer stated that the Dover Police Department responded immediately and that the majority of the individuals involved were apprehended. She stated that all of the individuals, with the exception of one (1), have since made bail. Since this incident, there has been an alarming increase in the number of reports of shots being fired and/or weapons displayed at several DHA properties. Ms. Sebastian-Hauer advised members of improvements being made by the DHA with regards to safety and security. She requested that the City of Dover consider increasing the number of police officers in the community policing division. She explained the vital importance of the visibility of police officers, as well as the development of relationships between the police and residents. Ms. Sebastian-Hauer introduced Mr. Dave Sweeney, of Advantech, Inc., the contractor who performed the upgrades and additions to the security systems for the DHA. Responding to Mrs. Williams, Police Chief Hosfelt indicated that in 2006, five (5) City police officers were assigned to community policing and four (4) officers to quality of life (nuisance crimes), for a total of nine (9) officers. He stated that the Police Department currently has only six (6) officers serving in these areas, and the community policing and quality of life teams have been combined due to the necessity to reallocate officers to address other problems in the City, such as sex offenders. He reminded members that, due to budget constraints, he agreed to maintain the police force at 91 for FY 10, rather than returning the authorized strength of the force to 93 officers. In response to Mr. Clay Hammond, 505 Troon Road, Chief Hosfelt stated that the City is no longer eligible for the Weed and Seed Grant, explaining that there is a five (5) year window before a new application can be made. He stated he had made an inquiry to the Attorney General’s Office regarding the City’s status in this matter. With regards to the incident on August 24, 2010, Ms. Sebastian-Hauer reiterated that none of the individuals involved were legal tenants of the DHA, although some were unauthorized guests or family members of three (3) tenants. She assured members that the DHA has taken appropriate action regarding those three (3) tenants in enforcing their “zero tolerance” approach.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 29, 2010 PAGE 2 Responding to Mrs. Williams, Ms. Sebastian-Hauer stated that there is a problem with gang activity at Manchester Square that is continuing to worsen. Ms. Joybeth Guy, 745-B Bacon Avenue, advised members that she has resided in Manchester Square for three (3) years and problems have been in existence there for several years. It was her feeling that the DHA is not managing the property in a manner that would prevent the situations that are occurring. She felt the situation there has become out of control. Mr. Bobby Wilson, 1561 Nathaniel Mitchell Road, questioned how long security cameras in the area have been “out of service.” Responding, Ms. Sebastian-Hauer stated that only one (1) camera was out of operation and that the security camera system was recently updated. Mr. Wilson noted that a shooting incident occurred on June 26, 2010, and questioned the delay in responding to the problems that have been occurring. He advised members that this shooting involved the front window of one of the residents and that the window has not been repaired to date. It was his understanding that no one from the DHA has spoken with this resident, who felt like a prisoner in her own home. Mr. Wilson stated that, due to fear, she does not “live” in the first floor of her home, where the window is located. He suggested that the DHA improve their relationship with their residents. In response to Mr. Wilson’s concerns, Ms. Sebastian-Hauer indicated that there are two (2) residents at the home where the window was shot and that it is a one (1) story home. These residents have been offered transfers as part of the DHA’s relocation program and have been provided choice vouchers to move from the development. Ms. Sebastian-Hauer assured members that information regarding this incident was provided to the Dover Police Department and that there are investigations pending. She advised members that when the DHA has requested increased police presence, there have been complaints from the tenants. Ms. Sebastian-Hauer explained that, while the DHA enforces the “one strike” policy and lease provisions, they must also respect the civil rights and privacy of the tenants. Mr. Hammond advised members of his previous involvement with public housing and felt that a more effective strategy in dealing with these concerns is to focus on prevention rather than monitoring undesirable activity. It was his feeling that resources must be provided to address the needs of families in the community, explaining that children do not want to sell drugs but they must be given alternatives. He suggested involving tenants and getting them to take ownership. In response to Mrs. Williams, Chief Hosfelt stated that when the Dover Police Department had substations located at Senate View and Manchester Square there was much less crime in these areas. Regarding the incident that occurred on August 24, 2010, Chief Hosfelt stated that warrants have been obtained for eight (8) individuals, six (6) of whom have been arrested and two (2) of whom remain at-large. He explained that there were two (2) groups of subjects involved whose ages ranged from 10 to 20, and several shots were fired across the Manchester Square Development. Information obtained from witnesses indicated that there were 20 to 30 gunshots fired. Chief Hosfelt stated that

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 29, 2010 PAGE 3 the City was very fortunate that no one was injured or lost their life as a result of this incident; however, there was damage to three (3) vehicles and houses in the area. He advised members that a subsequent search warrant for a follow-up investigation resulted in the recovery of a 45-caliber, semi-automatic pistol, as well as an SKS assault rifle with a caliber of 223, which is the same caliber that the U.S. military carries in Afghanistan and Iraq. Chief Hosfelt advised members that, since 2008, there have been 15 gang-related shootings in Dover, three (3) gang-related stabbings, and five (5) gang-related homicides in or around subsidized housing (not just DHA projects). He stated that, since 2005, the Police Department has been educating the public regarding gang problems that were occurring and/or were anticipated in the City. He stated that the gangs in the Dover area consists of the “Bloods” and “Crips,” which are active in the neighborhoods of Capital Park, Capital Green, Liberty Court, Downtown Dover, and Whatcoat. He noted that there are other gangs, such as “Three Block,” which is a sect of the “Bloods” located in the downtown area. Chief Hosfelt stated that when he began on the police force 22 years ago, it was a rare occurrence to hear a “shots fired” announcement over the radio; however, it is now common to hear this at any time of day. He stated that from January 1, 2010 through the beginning of September, 91 calls of “shots fired” were received by the Police Department. Chief Hosfelt recommended increasing the number of authorized officers. He advised members that hiring and training a new officer is an 11-month process that includes a background check, 20 weeks of training at the Police Academy, and a 12-week training period with Dover officers. He stated that manpower surveys and workload assessments indicate that 34 additional police officers are needed for the City of Dover, which he understood was unrealistic. Chief Hosfelt stated that he would like Dover to have four (4), 12-man shifts, which would require an additional six (6) officers in order to put two (2) officers back into community policing. Responding to Mrs. Russell, Ms. Sebastian-Hauer explained that if an individual commits a crime on property owned by the DHA, they are placed on a “banned list.” Once banned from public housing, an individual is banned for life unless a request for removal is submitted. She stated that the banned list is provided to all residents, who are advised to contact the Police Department if anyone on the list is observed on the property since the individual would be trespassing. Mr. Bonar stated that, although he supports the “right to bear arms,” it was his opinion that handguns and automatic weapons have no place in the City of Dover except in the hands of police officers in the line of duty. He felt that the City should send a message to those coming into the City carrying a handgun that they are not welcome and that this message should be sent to the “Bloods” and “Crips.” He felt that the City should provide the Police Department with all the ammunition and resources required to do their job and ensure that the citizens of the public housing areas are safe.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 29, 2010 PAGE 4 Mr. Bonar moved to recommend that the manpower for the City of Dover Police Department be increased to 100 and to explore the necessary means of raising revenues to see this accomplished. The motion was seconded by Mr. Harmon. Referring to the City’s Vision Statement in regards to the City of Dover being “a place where people want to live,” Mr. McGlumphy stated that this refers to “all” people, regardless of where they reside. He stated that public housing residents should be provided the opportunity to live in peace and without fear. He requested that the DHA continue their efforts and strongly recommended that the City heed the information that was provided to members. He noted that the City has an additional $2M, which was presented during the discussion of Proposed Ordinance #2010-26, Budget Amendments, which was presented for a First Reading before City Council on September 27, 2010, and he felt that this matter should be the number one (1) priority for the City. In response to Mr. Harmon, Chief Hosfelt indicated that there are no requirements for owning a handgun in the City of Dover. He explained that when a handgun is purchased, the gun must be registered; however, if the purchaser then sells the gun, there is no requirement to update gun registration. Mr. Hammond suggested the possibility of creating a non–profit organization to address quality of life issues. It was his feeling that this would bring the churches, public sector, masonic community, and fraternity/sorority communities together and would provide additional funding resources. As an example, he stated that churches could offer positive alternatives, such as “movie nights” for children. Referring to the maintenance of DHA property, Mr. Wilson noted that lack of proper maintenance can draw undesirable elements into a community. He questioned which department is responsible for inspecting the DHA properties. Responding, Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that the City’s Inspection Department is responsible for conducting inspections. She stated that more than 3,000 rental permits have been issued in the City and that the Department’s manpower has also been reduced; therefore, only 600 units were inspected last year. Mrs. Townshend explained that the Department is currently operating in a complaint- driven mode and that recently, due to the large number of foreclosures and vacant properties, many demands have been placed upon staff. Mrs. Williams suggested that the maintenance issue be considered by members during an upcoming meeting and invited Mr. Wilson to participate in further discussion at that time. On a call for the question, the motion to recommend that the manpower for the City of Dover Police Department be increased to 100 and to explore the necessary means of raising the revenues to see this accomplished was unanimously carried.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 29, 2010 PAGE 5 Waiver Request for Length of Dead-end Street (Cul-de-Sac) in Wynsome Oaks Subdivision on White Oak Road Members considered a waiver request which would allow the length of a dead-end street in the Wynsome Oaks Subdivision to exceed 400 feet. The Conceptual Subdivision Plan proposes to create 17 parcels from an existing parcel totaling 12.78+/- acres. The property is located on the south side of White Oak Road, southwest of Mourning Dove Lane. The owner of record is TFLD Management, LLC (Tax Parcel: LC-05-068.00-01-18.00-000). Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the Subdivision Plan for this project proposes 17 parcels with residual land, and the entrance street leading into the site is off White Oak Road. The Subdivision Ordinance limits a dead end street to a maximum length of 400 feet. The proposed development proposes a dead end street of 900+/- feet. The street layout in the subdivision proposes one (1) main street (Bella Boulevard) and a stub street (Emerson Drive) to connect to the property to the west. The portion of Bella Boulevard, south of the intersection with Emerson Drive, that will end in a cul-de-sac is 400 feet in length and would be permitted. However, until the road connection to the west is established, the entirety of Bella Boulevard will be a dead end street exceeding 400 feet in length. Mrs. Townshend advised members that the Planning Commission recommended approval of the waiver to allow the length of the dead end street to exceed 400 feet. Mr. Bonar moved to recommend approval of the requested waiver, as recommended by the Planning Commission, seconded by Mr. Harmon and unanimously carried. Prioritization of Transportation Projects During their meeting of August 25, 2010, members were advised that in the upcoming months, the Delaware Department of Transportation (DelDOT), the Dover/Kent County Metropolitan Planning Organization (MPO), the Wilmington Area Planning Council (WILMAPCO), and Sussex County will be holding public hearings on the State’s Capital Transportation Program for the next fiscal year. These hearings will begin the process of preparing a capital program that will ultimately be approved as part of the Bond Bill in June 2011. Members recommended that the Mayor and Mrs. Ann Marie Townshend, Director of Planning and Community Development, finalize the list of City Capital Transportation Program priorities that will be ranked by members during their September meeting, provide this list to Mr. Ralph Reeb and other appropriate DelDOT officials and, following the November State elections, meet with legislators to obtain their support for these projects. (This recommendation was approved by City Council on September 13, 2010.) Mrs. Townshend reminded members that each year City Council ranks transportation projects in the City of Dover in order to share the City’s priorities with DelDOT. (The last ranking of priorities took place at the Safety Advisory and Transportation Meeting of September 30, 2009, and was approved by City Council on October 12, 2009.) Mrs. Townshend reviewed the previous year’s priority listing that was provided to members as well as staff’s comments, which were noted in red.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 29, 2010 PAGE 6 With reference to the Delaware Route 8 Study, Mrs. Townshend advised members that there have been intense discussions with the Capital School District regarding the construction of the new Dover High School. She stated that two (2) stub streets were constructed in the Village of Westover and Village of Cannon Mill with the intent that these streets would connect to the property to the north (now the site of the proposed Dover High School) when it was developed. Mrs. Townshend noted that the Capital School District has been very resistant to interconnection. Staff has agreed that if the school district provides a bicycle/pedestrian connection at the stub street in the Village of Westover, this would be sufficient; however, with approximately 1,000 units in the Villages of Westover and Cannon Mill, she stressed that it is unacceptable to have individuals drive to Artis Drive or Mifflin Road, which are already overly congested intersections; and therefore, there is a need to connect to the stub street in the Village of Cannon Mills. She noted that the new high school is planned to open in 2014 and she provided a map depicting the road connection (Forrest Avenue and Hazlettville Road) that will ultimately be required (Attachment #2). In discussions with DelDOT regarding this matter, Mrs. Townshend explained the necessity for both the City and the School Board to give this road connection high priority in order for this project to come to fruition and for funding to be in place when the high school opens. In addition, members discussed the possibility of a crossover bridge for pedestrians at the school. Mr. Scott Koenig, Public Services Manager/Director of Public Works, explained the high costs that would be associated due to the need to meet requirements under the Americans with Disabilities Act. After much discussion, staff recommended that Priority #1 - Intermodal Transportation Terminal (Dover Transit Hub) be removed, #8 - Delaware Route 8 Study become either #1 or #2, #4 - West Dover Connector become either #1 or #2, and that the remaining priorities remain the same. Mr. Bonar moved to recommend the establishment of new priorities for Transportation Projects as recommended by staff, with Priority #8 becoming #1 and Priority #4 becoming #2 (Attachment #3). The motion was seconded by Mr. Davis and unanimously carried. Briefing on Delaware Department of Transportation (DelDOT) Projects - Gary Laing Mr. Gary Laing, Community Relations Officer for the Delaware Department of Transportation (DelDOT) and Public Relations Liaison, briefed members on DelDOT Projects, as follows: West Dover Connector Mr. Laing stated that a workshop was held by DelDOT on September 28, 2010, regarding the West Dover Connector and that approximately 200 people were in attendance. During the workshop, DelDOT presented the preferred alternative and stated that changes will be made to this alternative as a result of comments received.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 29, 2010 PAGE 7 Mr. Laing stated that money is available in the draft Capital Transportation Program (CTP) which will allow DelDOT to move forward with project engineering for the design of the road in FY11 and FY12, right-of-way acquisition in FY12 and F13, and construction in FY14, FY15, and FY16. He stated that the total expenditure is estimated at $22M, that the process began in 2004, and that it will be 12 more years before the roadway is completed. South Governors Avenue Improvements Mr. Laing reported that, according to contract, paving of South Governors Avenue from Wyoming Avenue to just south of Water Street will begin next week. Additional work is required at the Water Street intersection; therefore paving of this intersection cannot be completed at this point. Responding to Mrs. Williams, Mr. Scott Koenig, Public Services Manager/Director of Public Works, stated that the Governors Avenue Improvement Project will not solve the water problem at the intersection of Water Street. He explained that, in order to reduce the flooding at Water Street, it will be necessary to upgrade the piping system from the intersection to the St. Jones or past Elm Terrace and Kerbin Street, where the pipe comes to daylight. This upgrade would cost approximately $3M-$4M. Responding to Mr. Bonar, Mr. Laing indicated that, according to the project contract, all Governors Avenue road work is to be completed by the end of the year. Water Street Railroad Crossover Mr. Laing advised members that there is no new information to report on the Water Street railroad crossover, explaining that this project is a long way from being realized. He reminded members that any at-grade railroad crossing requires approval of the railroad. Mr. Bonar relayed concern that this project will not be necessary once the transit center is complete. He stated his feeling that a railroad crossing would not be desired next to the transit center. Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that there has been much discussion regarding the railroad crossover being key to pulling the downtown and Eden Hill areas together. Wyoming Mill Road Project Mr. Laing advised members that he spoke with the manager of the Wyoming Mill Road Project who estimated that the project will be let out to bid in approximately one (1) month. He explained that there are two (2) properties that must be acquired and funds must be shifted internally. Mr. Laing stated that the project is planned to go to construction in the Spring of 2011. Briefing on Dover/Kent County Metropolitan Planning Organization (MPO) Projects - Juanita Wieczoreck Due to the absence of a representative from the Dover/Kent County Metropolitan Planning Organization, there was no briefing provided to members.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF SEPTEMBER 29, 2010 PAGE 8 Mr. Bonar moved for adjournment, seconded by Mr. Davis and unanimously carried. Meeting Adjourned at 6:47 P.M. Respectfully submitted, Beverly C. Williams Chairwoman BCW/TM/js/jg S:\AGENDAS & MINUTES\Committee-Minutes\2010\09-29-2010 SA&T.wpd Attachments Attachment #1 - Presentation of the Dover Housing Authority Attachment #2 - Map - Forrest Avenue and Hazletteville Road Connection Attachment #3 - 2010 City of Dover Transportation Projects Prioritization List

ATTACHMENT #1 SA&T Committee Meeting of 09/29/2010 Dover Housing Authority Presentation to City of Dover SA&T Committee Meeting of 09/29/2010 Safety Advisory And ATTACHMENT #1 Transportation Committee

Reported Incidents in Senate View for 2010 9 8 7 6 Kent Avenue 5 4 New Castle 3 Avenue 2 1 0 Jan Mar May Jul Sep

Reported Incidents in Colonial Gardens for 2010 14 12 10 8 Simon Circle 6 Hayes Circle 4 2 0 Jan Mar May Jul Sep

Reported Incidents in Manchester Square 2010 30 25 20 15 Manchester Sq 10 5 0 Jan Mar May Jul Sep

Reported Incidents in Derby Estates 2010 5 4.5 4 3.5 3 2.5 Bacon Ave 2 1.5 1 0.5 0 Jan Mar May Jul Sep

Reported Incidents in Queen Manor 4 3.5 3 2.5 2 Queen Manor 1.5 1 0.5 0 Jan Mar May Jul Sep

Since August 24, 2010 . . .
Reports of Shots Fired and/or Weapons Displayed: September 7 September 9 September 13 (2 sites) September 16 September 20 September 24 September 28

In Addition . . .
DHA has received 2 reports of fights involving youth.
One reported a 17-year old with a gun
One reported a 9-year old with a knife

Improvements to Safety and Security:
Short-term additional patrols
24-hour evictions for residents involved in, connected to, associated with offenders of violent and/drug crimes
Ban List distributed to all residents
House Rules re-distributed to all residents

Improvements to Safety and Security:
Upgrades and Additions to Security System
Installation of light on back fence at Manchester Square Development
Implementation of assigned parking
Installation of “No Loitering” and “24- Hour Surveillance” signs

Improvements to Safety and Security:
Resident Meetings to encourage residents to TAKE BACK THEIR COMMUNITY!
Implementation of Emergency Admin Phone Line

Improvements to Safety and Security:
Improvements to Customer Service by DHA staff to include:
Better grass cutting schedule
Daily inspections and trash pick-up by maintenance staff
More visibility of Admin Staff

Other Actions Taken:
Ensure DPD has access to DHA’s Security System
Discussed issues with:
National Gang Intel Center
DE Information & Analysis Center
Consultant/Expert on Gangs

Actions That Need To Be Taken:
Take an aggressive approach with offenders—involve DPD, P & P, AG’s office
Increase number of officers in the Community Policing Department
Take a Zero Tolerance approach in applying the DHA One Strike You’re Out Policy

ATTACHMENT #2 SA&T Committee Meeting of 09/29/2010 SA&T Committee Meeting of 09/29/2010 ATTACHMENT #2

ATTACHMENT #3 SA&T Committee Meeting of 09/29/2010 CITY OF DOVER 2010 TRANSPORTATION PRIORITIZATION LIST For the purpose of aiding in the prioritization of projects for the coming year, updates have been added to for projects that City Council prioritized projects in 2009. The Delaware Department of Transportation is in the process of developing the FY 2012 - FY2017 Capital Transportation Program (CTP). This sets out the State’s transportation funding priorities over the next six years. Ultimately, the CTP will tie in with the FY2012 Bond Bill approved by the General Assembly in June 2011. The City’s identified transportation priorities, once approved by City Council, will be shared with the Delaware Department of Transportation, and City staff and the Mayor will advocate for these projects as discussed previously by the Safety Advisory and Transportation Committee. 1. North/South Road between Route 8 and Hazlettville Road on the West Side of the Capital School District Property and the Village of Cannon Mills (Project from Delaware Route 8 Study) The Dover/Kent County Metropolitan Planning Organization conducted a study in 2007 of the State Route 8 corridor from the railroad tracks, west to Artis Drive. The study identifies a number of service roads and alternative roadways to help disperse the traffic pattern and reduce congestion on Route 8. The Capital School District is moving forward with plans for a new Dover High School, and the construction of a north/south road between Artis Drive and Mifflin road, along the west edge of the Capital School District property and immediately west of the Village of Cannon Mills, is important in relieving potential stress on Hazlettville Road, Route 8, Artis Drive, and Mifflin Road associated with traffic related to the new school. While the Capital School District will fund and construct a portion of this road from Route 8 into the Dover High School campus, the Delaware Department of Transportation will need to construct the majority of the road, as more than half of the distance between Route 8 and Hazlettville Road is south of the property owned by the Capital School District. Additionally, sidewalk installation where sidewalk gaps are present might be a priority for implementation to ensure safe pedestrian access to the new Dover High School. 2. West Dover Connector With the completion of SR 1 around Dover, the east-west corridors in and out of the City have seen increases in traffic. The City of Dover Comprehensive Plan Update in 2003 and the Dover/Kent County MPO Long Range Transportation Plan recommended studying the extension of Saulsbury Road due to persistent and fast-paced growth that contributes to existing and future traffic congestion in the area. The West Dover Connector project is studying the feasibility of extending Saulsbury Road across the Eden Hill Farm and adjacent agricultural parcels making connections to New Burton Road and possibly to US Route 13. Because much of the land needed for such a roadway is undeveloped, the opportunity still exists to make improvements that best accommodate the area's multi-modal transportation needs. Alternative routes and concepts have been developed with the input and guidance of the West Dover Connector Working Group that began in 2004. This group is working in conjunction with DelDOT and with neighborhood and community officials, schools, local government leaders, concerned citizens, federal and state environmental and cultural resource agencies, and others to develop options that meet the diverse needs of the community. 1

Through a series of workshops, the group developed five alternative options to improve mobility across the Norfolk Southern Railroad for all modes of travel to and from the west side of Dover, to reduce congestion at key intersections in the study area, and to improve the connecting roadway network for local travel. City Council, in December 2005, adopted a resolution to endorse Alternative Option 5C as the best possible alternative alignment for the West Dover Connector. The key features of 5C states: Extends Saulsbury Road over Puncheon Run and the railroad spur on a bridge Parallels New Burton Road on the west side of the railroad corridor Provides a new connector road across the Kesseling Farm (west of New Burton Road) Connects to New Burton Road with a ramp Connects to US Route 13 using Charles Polk Road corridor Potential connection to Wyoming Mill Road The Resolution stated that Alternative Option 5C has little or no impact on the existing homes, churches, and schools nearby adjoining streets, would reduce cut-through traffic and traffic volumes along Camden-Wyoming Avenue as well as provide a direct connector to US Route 13. Alternative Option 5C provides for interconnectivity and offers protection of City utilities without impacting the Mayfair Electric Substation. This option would establish a defined southern boundary for the City. This option was one of two concepts recommended by both the Working Group and the Project Team. Alternative Option 5C has been identified in the Dover City Council's Transportation Projects Prioritization as a key aspect of the West Dover Connector project. On September 28, 2010, the Department of Transportation held a workshop and unveiled the preferred alternative, which is a modified 5C. a. West Street/North Street Intersection The intersection of West Street and North Street has been identified as a potentially problematic portion of the road network. Difficulties for northbound traffic on West Street attempting to make left turns are compounded by line of sight issues down North Street. There have not been simple solutions to this issue to date as the road network in the surrounding area is compact enough where even small adjustments to one intersection can have dramatic impacts on other intersections. Increased traffic generation from Eden Hill Farm TND has begun to contribute to congestion in the area and is expected to be more significant with the addition of Eden Hill’s commercial portions. 3. Garrison Oak Connector Road Garrison Oak is a 385-acre tract zoned as IPM2 (Industrial Park Manufacturing Zone-Technology Center) and is the only site in the City to be zoned as such. It has been identified by the City as an ideal location for large technological/green industry firms that require large lot sizes of over twenty acres. DelDOT has acquired the necessary right-of way to build a road extending south to Route 8 to tie in with the interchange. As development plans for Garrison Oak are well underway, the design and construction of this road is a priority for marketing Garrison Oak. The Dover Sun Park is 2

expected to break ground in late 2010, and the City is in negotiations with Macquarie Energy for a gas power plant on another lot in the park. Dover City Council has prioritized this project and recommended that it be identified in the State's six-year CTP. 4. Loockerman Street/Forest Street Improvements This project includes a series of improvements throughout Dover that will encourage economic development and alternative modes of transportation. These improvements include a roundabout adjacent to the Dover Train Station building, new curbing, and new sidewalks. Additionally, this project will enhance Downtown Dover development. This project remains an important component to the western gateway to the downtown. It also ties in with the Clarence Street extension project, which will extend Clarence Street north from North Street to Forest Street. Additionally, a new office building proposal by Bob Duncan on what is referred to as the “triangle site” across from the Duncan Center also makes this a timely project. Dover City Council has prioritized this project and recommended that it be identified in the State's 6-year CTP. 5. US Route 13 Service Road Corridor In adherence to the State’s Corridor Capacity Preservation Program, the addition of service roads from Scarborough Road, east and west of Route 13, from the toll plaza through to Dover Downs, behind the Dover Mall and Wilmington University, would decrease traffic on US 13 in an attempt to get local traffic off Route 13. Dover City Council has prioritized this project and recommended that it be identified in the State's 6-year CTP. The purpose of the US Route 13/113 corridor through the City has changed. This roadway once served the dual purposes of a high speed through travel route and as a local access road to service the many commercial businesses that were constructed along it. With SR 1 serving the needs of through travelers, US Route 13/113 corridor is becoming a destination for commerce and community activities, as well as a significant employment center for the growing service sector. In order to address the changing character of this roadway a workshop was conducted by the Dover/Kent County MPO. The purpose of the workshop was to generate new ideas for improving the appearance and operation of the corridor. The organization prepared a report entitled “Concept Plan for US Routes 13 and 113 in Dover – Phase I, Technical Memorandum II: Final Recommendations.” This was adopted by the MPO in November 1, 2000. The final recommendations of the study were: Create a corridor overlay zone; Service roads for local traffic; Assist voluntary development of rear access to business; Construction of sidewalks and bike paths; Median landscaping; Add bus pullovers where needed; Installation of attractive lights that serve both motorists and pedestrians; Bury utilities; 3

Install pedestrian buttons at signals and strip crosswalks heavily; And develop a system of appropriate signage. 6. US Route 13 Sidewalk Construction As part of an ongoing effort along the corridor, this project will complete the sidewalk network on both sides of US Route 13. The scope of the project includes addressing accessibility and ADA compliance. Field surveys and preliminary design have been conducted and this project is in the design phase. Dover City Council has prioritized this project and recommended that it be identified in the State's 6-year CTP. 7. Kenton Road Corridor Upgrades The proposal is to upgrade the Kenton Road corridor from Route 8 to Denneys Road to an urban road standard. Improvements to the corridor focus on new pavement sections, sidewalks, shoulders, curbing, enclosed drainage systems, bicycle lanes, lighting and intersection reconfiguration. DelDOT has entered into a contract with Whitman, Requardt & Associates and this project is in the study phase. The study is a large study and in terms of prioritization, the installation of sidewalks along Kenton Road between Route 8 and College Road would be a first phase priority implementation project from this study that should be added to the CTP. Dover City Council has prioritized this project and recommended that it be identified in the State's six-year CTP. 8. College Road Corridor Upgrades Another road improvement project is to upgrade the College Road corridor from Kenton Road to Saulsbury Road to an urban road standard. Improvements in this project include new pavement sections, sidewalks, shoulders, closed drainage system, bicycle lane, lighting and other improvements. Once completed, this road will be similar to Walker Road. Dover City Council has prioritized this project and recommended that it be identified in the State's 6-year CTP. 9. Crawford Carroll Avenue Extension This project will continue the improved right-of-way of Crawford Carroll Avenue from West Rustic Lane in a southerly direction to the site with Circuit City and PetSmart and connect to US Route 13 via a signalized intersection. Crawford Carroll Avenue is a limited access service roadway designed to alleviate traffic congestion on Route 13 and provide local motorists with alternate routes to access the commercial areas of Route 13 in north Dover. This project is currently in Phase III of implementation. Policy/Program Prioritization List 1. Weekend Bus Service 2. Airport Studies and Improvements to Accommodate Passenger and Aircraft Related Industries 4

3. Red Light Photo Enforcement Program 4. Bike Path Connectivity 5. Continued Exploration of Options for Relocating the Storage and Marshalling of Chemical Cars at the Norfolk Southern Yard on New Burton Road 6. Additional Studies of Next Phase to Implement Commuter Passenger Rail Service between Wilmington and Dover. 5

CITY OF DOVER FINANCE DEPARTMENT MONTHLY BUDGET REPORT AUGUST 2010 PREPARED BY: FINANCE DEPARTMENT PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE THREE MAJOR OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

Page 2 of 8 City of Dover Finance Department Monthly Budget Report August 2010 S Strategic Objectives for Fiscal Year 2010 – 2011 1. Develop Days Sales Outstanding (DSO) monthly report to provide timely information on receivable collections. 2. Assist with implementation of inventory system for Electric Plant inventory. 3. Implementation and transition to an external service for time keeping and payroll. 4. Implement and transition to lockbox and remote deposit services for cash receipts. ACTIVITY LEVELS FY10 YTD FY11 YTD BANK TRENDS Number of Deposits Made 230 513 Total Amount of All Deposits $ 28,175,050 $ 31,955,792 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 184,532 100.0% $ 3,946,194 177,063 100.0% $ 3,851,465 Wages and Hours Worked Regular 150,975 81.8% $ 1,208,349 146,347 82.7% $ 1,221,335 All over time 5,575 3.0% $ 86,179 5,321 3.0% $ 78,817 Other Paid or Unpaid Wages and Hours Vacation 13,300 7.2% $ 166,346 14,189 8.0% $ 155,140 Sick 3,786 2.1% $ 32,838 3,215 1.8% $ 31,830 Furlough 2,176 1.2% $ - 1,458 0.8% $ - Terminal Leave - Retiree Vacation/Sick Payout 3,354 1.8% $ 65,375 2,141 1.2% $ 4,672 Comp Time (Police) 1,354 0.7% $ 16,197 1,408 0.8% $ 19,279 Personal 197 0.1% $ 2,274 245 0.1% $ 1,656 Leave Without Pay 1,369 0.7% $ - 321 0.2% $ - Other (description below) 2,449 1.3% $ 22,715 2,421 1.4% $ 2,935 Other includes: pay adjustments, military differential pay, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 5 5 Number of Payroll Checks Issued 2,309 2,140 Number of Pension Checks Issued 451 477 Total Pension Benefits Paid - Defined Benefit Plan $ 705,741 $ 756,303 ACCOUNTS PAYABLE Number of Check Vouchers 1,385 780 Number of EFT Vouchers 277 278 Vouchers Dollar Amount Disbursed $ 22,673,481 $ 13,183,167

Page 3 of 8 City of Dover Finance Department Monthly Report – August 2010 General Fund Summary 17% of Budget YTD Balance Budget Beginning Balance - Unaudited $ 2,277,575 $ 2,688,521 $ (410,946) 118.0% Revenues Court of Chancery Fees 645,000 - 645,000 0.0% Fines & Police Revenues 881,502 90,422 791,080 10.3% Franchise Fees 486,000 - 486,000 0.0% Grants 831,850 14,212 817,638 1.7% Intrafund Services 4,347,834 677,695 3,670,139 15.6% Library & Recreation Revenues 665,689 32,669 633,020 4.9% Licenses & Permits 2,457,675 1,475,507 982,168 60.0% Property Taxes (Includes BID Revenue) (1) 11,035,326 10,596,171 439,155 96.0% Sanitation Revenues 2,387,511 489,008 1,898,503 20.5% Other Miscellaneous Revenues 365,250 25,365 339,885 6.9% Transfers-In from Special Funds & Utilities Civil Traffic Penalties 930,000 - 930,000 0.0% Municipal Street Aid Fund 526,843 - 526,843 0.0% Transfer Taxes 1,000,000 49,459 950,541 4.9% Electric Fund 8,856,000 2,214,000 6,642,000 25.0% Total Revenues 35,416,480 15,664,508 19,751,972 44.2% Total Beginning Balance & Revenues $ 37,694,055 $ 18,353,029 $ 19,341,026 48.7% Expenditures City Clerk & Council $ 418,172 $ 56,542 $ 361,630 13.5% Mayor, City Manager & Human Resources 1,008,803 126,839 881,964 12.6% Police & Police Extra Duty 12,907,889 1,776,236 11,131,653 13.8% Public Services 4,574,682 636,255 3,938,427 13.9% Central Services 2,422,663 333,734 2,088,929 13.8% Planning & Inspections 1,943,804 273,591 1,670,213 14.1% Finance, Info Tech & Customer Services 2,444,787 461,940 1,982,847 18.9% Library & Recreation 1,904,696 291,434 1,613,262 15.3% Fire Department 709,862 121,813 588,049 17.2% Assessor 197,249 33,786 163,463 17.1% Insurance 600,000 164,033 435,967 27.3% OPEB - Retiree’s Health Care Contribution 1,297,509 324,664 972,845 25.0% Pension Trust Contribution - Unfunded liability 1,090,000 343,750 746,250 31.5% Police Pension Trust Contribution - State Grant 620,000 - 620,000 0.0% Street Lights 985,000 152,563 832,437 15.5% Debt Service 331,800 302,450 29,350 91.2% Loss on sale of asset - - - 0.0% Transfer to CDBG 6,000 - 6,000 0.0% Provision for Uncollectible 10,000 - 10,000 0.0% Transfers Out Capital Asset Reserve - - - 0.0% Capital Projects Fund 1,307,839 - 1,307,839 0.0% Total Expenditures 34,780,755 5,399,630 29,381,125 15.5% Budget Balance - Working Capital 2,913,300 - 2,913,300 0.0% Total Budget Balance & Expenditures $ 37,694,055 $ 5,399,630 $ 32,294,425 14.3% Reserve Balances Contingency $ 417,971 $ 531,217 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 8/31/10 is $1.5 million.

Page 4 of 8 City of Dover Finance Department Monthly Report – August 2010 Water/Wastewater Fund Summary 17% of Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 943,545 $ 1,236,193 $ (292,648) 131.0% Beginning Balance - Wastewater - unaudited $ 585,053 $ 902,719 $ (317,666) 154.3% Beginning Balance - Kent County Treatment - unaudited $ (1,632,876) $ (1,872,081) $ 239,205 114.6% Revenues Water Fees 4,206,700 1,088,360 3,118,340 25.9% Wastewater Fees 3,308,300 699,748 2,608,552 21.2% Kent County Treatment Fees 4,275,600 813,911 3,461,689 19.0% Water Tank Leases 299,400 5,272 294,128 1.8% Miscellaneous 72,515 12,310 60,205 17.0% Impact Fees - Water 357,000 48,533 308,467 13.6% Impact Fees - Wastewater 323,000 42,117 280,883 13.0% Total Revenues 12,842,515 2,710,251 10,132,264 21.1% Total Beginning Balance & Revenues $ 12,738,237 $ 2,977,082 $ 9,761,155 23.4% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 642,878 $ 64,983 $ 577,895 10.1% Water 412,588 60,140 352,448 14.6% Water Treatment Plant 1,499,857 237,264 1,262,593 15.8% Wastewater 969,762 104,761 865,001 10.8% Construction & Inspection 392,561 57,394 335,167 14.6% Kent County Treatment Fees 4,235,403 293,186 3,942,217 6.9% Intrafund Services 1,272,331 179,982 1,092,349 14.1% OPEB - Retiree’s Health Care Contribution 177,427 44,355 133,072 25.0% Pension Trust Contribution - Unfunded liability 372,000 93,000 279,000 25.0% Debt Service 562,601 69,387 493,214 12.3% Transfers Out Water I & E Fund 500,000 - 500,000 0.0% Wastewater I & E Fund 500,000 - 500,000 0.0% Capital Asset Reserve - Water 100,000 - 100,000 0.0% Capital Asset Reserve - Wastewater 100,000 - 100,000 0.0% Impact Fee Reserve - Water 110,597 - 110,597 0.0% Impact Fee Reserve - Wastewater 6,802 - 6,802 0.0% Total Expenses 11,854,807 1,204,452 10,650,355 10.2% Budget Balances Budget Balance - Working Capital - Water 1,348,501 - 1,348,501 0.0% Budget Balance - Working Capital - Wastewater 1,127,608 - 1,127,608 0.0% Budget Balance-Working Capital - Kent County Treatment (1,592,679) - (1,592,679) 0.0% Total Budget Balances 883,430 - 883,430 0.0% Total Budget Balances & Expenses $ 12,738,237 $ 1,204,452 $ 11,533,785 9.5% Reserve Balances Contingency-Water $ 126,607 $ 122,458 Contingency-Wastewater $ 141,575 $ 137,012 Impact Fee Reserve - Sewer NO BUDGET $ 3,857,076 Impact Fee Reserve - Water NO BUDGET $ 246,737 Bond Coverage Ratio (Covenant 1.20) 10.42 16.83

Page 5 of 8 City of Dover Finance Department Monthly Report – August 2010 Electric Revenue Fund Summary 17% of Budget YTD Balance Budget Beginning Balance - unaudited $ 12,086,275 $ 13,537,864 $ (1,451,589) 112.0% Revenues Sales to Customers 96,595,300 20,736,727 75,858,573 21.5% Purchased Power Adjustment - Credit (2,000,000) (405,489) (1,594,511) 20.3% Utility Tax 1,864,800 383,485 1,481,315 20.6% Weyandt Hall Rents 186,816 49,559 137,257 26.5% Miscellaneous Revenues 1,085,500 222,137 863,363 20.5% Intrafund Service Receipts Water/Wastewater 299,442 24,555 274,887 8.2% Total Revenues 98,031,858 21,010,974 77,020,884 21.4% Total Beginning Balance & Revenues $ 110,118,133 $ 34,548,838 $ 75,569,295 31.4% Expenses Power Supply & Generation Power Supply $ 48,059,699 $ 9,818,147 $ 38,241,552 20.4% Power Supply Management/Incentive 2,280,000 425,506 1,854,494 18.7% Capacity Charges 11,618,223 1,668,127 9,950,096 14.4% PJM Charges - Load 11,850,876 2,925,324 8,925,552 24.7% Total Power Supply 73,808,798 14,837,104 58,971,694 20.1% Plant Operations 5,694,315 1,032,439 4,661,876 18.1% Generation Fuels 297,820 2,807,991 (2,510,171) 942.8% Capacity Credits (11,488,785) (1,552,301) (9,936,484) 13.5% PJM Credits (720,797) (3,718,849) 2,998,052 515.9% Total Generation (6,217,447) (1,430,720) (4,786,727) 23.0% Total Power Supply & Plant 67,591,351 13,406,384 54,184,967 19.8% Electric Operating Divisions: Transmission/Distribution 3,206,515 467,021 2,739,494 14.6% Electrical Engineering 1,842,903 155,448 1,687,455 8.4% Administration 609,169 84,172 524,997 13.8% Meter Reading 222,908 33,987 188,921 15.2% Systems Operations 518,053 68,658 449,395 13.3% Intrafund Services 3,374,945 522,268 2,852,677 15.5% Utility Tax 1,864,800 383,485 1,481,315 20.6% Interest on Deposits 54,500 4,504 49,996 8.3% OPEB - Retirees Health Care Contribution 639,110 159,780 479,330 25.0% OPEB Trust Contribution 1,200,000 - 1,200,000 0.0% Pension Trust Contribution - Unfunded liability 833,000 208,250 624,750 25.0% Green Energy Payment to DEMEC 128,600 29,351 99,249 22.8% Accounts Receivable Write-Offs 135,000 - 135,000 0.0% Inventory Write-Offs 175,000 - 175,000 0.0% Debt Service 4,058,700 677,451 3,381,249 16.7% Transfers Out: General Fund 8,856,000 2,214,000 6,642,000 25.0% Electric Improvement & Extension Fund 3,500,000 875,000 2,625,000 25.0% Depreciation Reserve 1,250,000 - 1,250,000 0.0% Rate Stabilization Reserve 1,300,000 - 1,300,000 0.0% Pension COLA - - - 0.0% Total Expenses 101,360,554 19,289,759 82,070,795 19.0% Budget Balance - Working Capital 8,757,579 - 8,757,579 0.0% Total Budget Balance & Expenses $ 110,118,133 $ 19,289,759 $ 90,828,374 17.5% Reserve Balances Contingency Reserve $ 1,071,054 $ 1,041,226 Insurance Reserve $ 408,503 $ 397,146 Rate Stabilization Reserve $ 6,171,027 $ 4,783,653 Bond Coverage Ratio (Covenant 1.25) 1.51 4.67 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 707,536 154,028 Sales per MWh $ 136.524 $ 134.630 Purchased/Generated MWh 738,215 161,918 All In MWh Supply & Generation $ 91.561 $ 82.797

Page 6 of 8 City of Dover Finance Department Monthly Report – August 2010 General Capital Project Fund Summary 17% of Budget YTD Balance Budget Beginning Balance - Projects - Unaudited $ 65,479 $ 227,592 $ (162,113) 347.6% Beginning Balance - Library - Unaudited $ - $ 34,583 $ (34,583) 0.0% Revenues Transfer from General Fund for Projects 1,307,839 - 1,307,839 0.0% State Grant - Library 3,343,520 4,281 3,339,239 0.1% Police Grant 18,000 - 18,000 0.0% Library Bond Issue/Contributions 1,000,000 30,000 970,000 3.0% Transfer from Library Reserve 2,343,519 - 2,343,519 0.0% Transfer from Capital Asset Reserve 140,000 - 140,000 0.0% Interest Earnings 10,900 1,654 9,246 15.2% Income from Sale of Assets - 1,856 (1,856) 0.0% Total Revenues 8,163,778 37,791 8,125,987 0.5% Total Beginning Balance & Revenue $ 8,229,257 $ 299,966 $ 7,929,291 3.6% Expenditures Fire $ 288,210 $ 3,262 $ 284,948 1.1% Grounds Maintenance 63,675 - 63,675 0.0% Library 6,687,039 - 6,687,039 0.0% Recreation 45,000 3,927 41,073 8.7% Police 282,380 - 282,380 0.0% Streets 481,055 - 481,055 0.0% Sanitation 246,075 - 246,075 0.0% Information Technology 12,000 - 12,000 0.0% Mayor 31,500 - 31,500 0.0% Total Expenditures 8,136,934 7,189 8,129,745 Budget Balance - Projects 92,323 - 92,323 0.0% Total Budget Balance & Expenditures $ 8,229,257 $ 7,189 $ 8,222,068 0.1% Reserve Balances Capital Asset Replacement Reserve $ 116,465 $ 249,532 Library Reserve $ 1,243,686 $ 3,208,365 Parkland/Recreation $ 185,045 $ 221,943

Page 7 of 8 City of Dover Finance Department Monthly Report – August 2010 Water/Wastewater Improvement & Extension Fund Summary 17% of Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 743,431 $ 1,590,874 $ (847,443) 214.0% Beginning Balance - Wastewater - unaudited $ 257,168 $ (45,665) $ 302,833 -17.8% Beginning Balance - Bond Proceeds - Wastewater $ 286,500 $ - $ 286,500 0.0% Revenues Bond Issue Proceeds Series 2010 3,016,200 - 3,016,200 0.0% Interest Earned - 3,068 (3,068) 0.0% Transfer from Water Operating Fund for Water 500,000 - 500,000 0.0% Transfer from Wastewater Operating Fund for Wastewater 500,000 - 500,000 0.0% Transfer from Impact Fee Reserve - Wastewater 242,040 - 242,040 0.0% Total Revenues 4,258,240 335,636 3,922,604 7.9% Total Beginning Balance & Revenues $ 5,545,339 $ 1,880,845 $ 3,664,494 33.9% Expenses Water $ 620,000 $ 4,831 $ 615,169 0.8% Wastewater 1,560,700 517,249 1,043,451 33.1% Total Expenses 2,180,700 522,080 1,658,620 23.9% Budget Bal-Working Capital - Wastewater Bond Proceeds 2,153,140 - 2,153,140 0.0% Budget Balance - Working Capital - Water 623,431 - 623,431 0.0% Budget Balance - Working Capital - Wastewater 588,068 - 588,068 0.0% Total Budget Balances 3,364,639 - 3,364,639 0.0% Total Budget Balances & Expenses $ 5,545,339 $ 522,080 $ 5,023,259 9.4% Reserve Balances Capital Asset Replacement - Water $ 319,003 $ 212,042 Capital Asset Replacement - Wastewater $ 168,767 $ 66,579

Page 8 of 8 City of Dover Finance Department Monthly Report – August 2010 Electric Improvement & Extension Fund Summary 17% of Budget YTD Balance Budget Beginning Balance - unaudited $ 1,688,861 $ 3,429,624 $ (1,740,763) 203.1% Beginning Balance Bond - unaudited $ - $ 415,585 $ (415,585) 0.0% Revenues Interest Earnings 40,700 7,055 33,645 17.3% Transfer from Electric Revenue Fund 3,500,000 875,000 2,625,000 25.0% Department of Energy Grant - 58,559 (58,559) 0.0% Income from Sale of Assets - 2,280 (2,280) 0.0% Total Revenues 3,540,700 942,894 2,597,806 26.6% Total Beginning Balance & Revenues $ 5,229,561 $ 4,788,103 $ 441,458 91.6% Expenses Power Plant $ 1,480,068 $ 579,978 $ 900,090 39.2% Transmission/Distribution 739,000 77,956 661,044 10.5% Electrical Engineering 1,390,429 189,734 1,200,695 13.6% Total Expenses 3,609,497 847,668 2,761,829 23.5% Budget Balance - Working Capital 1,620,064 - 1,620,064 0.0% Total Budget Balance & Expenses $ 5,229,561 $ 847,668 $ 4,381,893 16.2% Reserve Balances Depreciation Reserve $ 9,572,390 $ 8,017,983 Future Capacity Reserve $ 9,294,563 $ 9,020,359

Dover Police Department Monthly Report To Mayor & City Council “To Protect and Serve” August 2010

September 14, 2010 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the report on Police Department activities for the month of August 2010: COMPLAINTS Total complaints received through August 31st 30,000 numbered 23,080. This is an increase of 3,595* 23,080 complaints over the same time period for last year. 24,000 20,565 19,917 19,935 18,668 18,000 *Such a large increase is due in part to all calls for service are now included in total. 12,000 6,000 0 2006 2007 2008 2009 2010 CRIMINAL INVESTIGATIONS 18 13 Cases Reported in 12 August Cases Cleared in 7 7 6 6 4 August 6 Cases Cleared from 2 Previous Months 0 0 0 Burglary Robbery Rape

Report to Mayor and Council August 2010 Page 2 QUALITY OF LIFE TASK SECTION ENFORCEMENT ACTION ARRESTS ABANDONED VEHICLES 3 ALCOHOL VIOLATIONS/DUI’S 7 ASSIST OTHER 1 WARRANTS ON FILE 1 BIKE ON SIDEWALK 2 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 30 DRUG RELATED ARRESTS 20 LOUD MUSIC 6 MISCELLANEOUS VIOLATIONS 12 PARKING VIOLATIONS 20 PEDDLER 0 MEETINGS 35 PROSTITUTION 0 COLLECTION OF DELINQUENT DCO’S 0 WANTED CHECKS/CPC’S 18 TRAFFIC ARRESTS 96 WARNINGS 46 FUGITIVE 10 TOTAL ARRESTS 307 TRAFFIC ARRESTS 18,000 12,736 12,558 12,547 13,412 14,073 The department issued 14,073 traffic citations through this reporting period. This is an increase of 661 citations over the 12,000 number issued during the same period last year. 6,000 0 2006 2007 2008 2009 2010 TRAFFIC CRASHES Through August 31st, Dover Police investigated 1,194 traffic crashes. This is a decrease of 43 accidents investigated during the same period last year. 1,800 1,418 1,357 1,262 1,237 1,194 1,200 600 0 2006 2007 2008 2009 2010

Report to Mayor and Council August 2010 Page 3 911 CENTER 10% During the month of August, our 911 Center handled a total of 10,418 calls averaging 337 calls per day. 911 Landline Dispatchers handled 2,114 calls on the 911 wireless 20% 911 Wireless lines, an average of 69 calls per day and 1,078 calls on the 911 landlines, an average of 35 calls per day. Administrative 70% CITY ORDINANCE SUMMONS 8,000 6,633 6,325 6,094 st 5,360 5,595 Through August 31 , we issued 5,595 city ordinance 4,555 4,537 summons, an increase of 235 summons over August of 4,188 3,622 3,748 last year. *Note: of those summonses issued in August, 4,000 26 were issued for handicapped parking violations, 4 for fire lane parking violations, 97 for false alarms (58 for 3-5 alarms, 24 for 6-9 alarms, 5 for 10-15 alarms, and 10 for 16 or more alarms) and 40 for noise violations (32 for 0 vehicle violations and 8 for residence violations). 2006 2007 2008 2009 2010 ISSUED PAID Listed below are the major crimes and activities that occurred during the month of August: • On August 3, 2010, the Dover Police Department in conjunction with Target held the National Night Out 2010 in the Target parking lot on John Hunn Brown Road. This year’s event included several first responder static displays which consisted of several police cars from various local municipalities, a Dover Air Force Flight Line Fire Truck, the Dover Fire Department Ladder Truck, the Levy Court Command Post, the Dover Fire Marshall Response Truck and a Kent County Paramedic Vehicle. The Police Department had on display the SORT Vehicle, the CNT Vehicle, the Crime Scene Van, and the Mobile Command Post. The K-9 officers provided two demonstrations and the Motorcycle Section put on a demonstration through a cone course. D.A.R.E. Officers and QOL/Community Policing Officers provided assistance as well. This year’s event was attended by over 700 individuals. • On August 4, 2010, officers assigned to the Drugs, Vice, & Organized Crime Section arrested a subject in the parking lot of Walgreens Pharmacy after he was found to have 122 doses of LSD, 15 Alprazolam pills, 2 Cyclobenzatrine pills, and a knife. • On Thursday, August 12, 2010, officers assigned to the Drugs, Vice, & Organized Crime Section contacted a subject in his vehicle. A pound of marijuana was recovered. A subsequent search of his residence on Stoney Drive revealed an additional 38 pounds of marijuana and related drug paraphernalia. He was charged with Trafficking Marijuana, Possession with the Intent to Deliver Marijuana, Maintaining a Dwelling for Keeping Controlled Substances, Conspiracy 2nd Degree and Possession of Drug Paraphernalia. Investigation revealed that two other subjects also lived in the residence. Those two subjects were charged with Maintaining a Dwelling for Keeping Controlled Substances and Conspiracy 2nd Degree along with simple Possession of Marijuana and Drug Paraphernalia. • On Saturday, August 14, 2010, a Dover Officer checked the registration on a vehicle being driven around the Dover Mall. This motor vehicle check found the vehicle was stolen out of Newark, Delaware. The officer then stopped the vehicle and the operator (suspect) fled on foot. The officer chased the suspect into Macy's and the suspect began throwing clothing at the officer and knocking down display racks in an attempt to slow down the officer. As the suspect exited Macy's, he was tasered and taken into custody.

Report to Mayor and Council August 2010 Page 4 Major crimes and activities that occurred during the month of August continued: • On Friday, August 20, 2010, an unknown suspect broke the glass on the east side of the Dover Library to gain entry. Once inside the suspect removed the donation bottle for the new library building fund which contained a small amount of money. The donation bottle was a blue colored water cooler bottle. • On Tuesday August 17, 2010, a Dover Officer stopped a suspect, who was on a bicycle in possession of numerous packs of cigarettes and several bottles of assorted alcohol. That same morning, Detectives had responded to Mr. B's Liquor Warehouse for a burglary in which they were able to link the suspect to, not only to the property recovered but also through surveillance footage. The suspect broke a window to gain entry and was wearing a hooded sweatshirt in an effort to avoid being identified. • On August 21, 2010, Dover Officers responded to BayHealth for a report of a subject who had been shot in the right arm. Investigation revealed that the 28 year old male victim was standing in yard of friend’s residence, when they heard several gunshots and then he realized he had been shot. Victim was transported to the emergency room by a neighbor who also heard the shots. Victim advised that he has no idea who shot him or why he was shot. Victim was admitted to Bayhealth in stable condition. • On August 23, 2010, Dover Officers attempted to contact 17 year old subject for loitering at the corner of South New and Reed streets. He then fled on foot tossing a loaded .22 Cal handgun to the ground. The suspect was apprehended and taken into custody. • On August 24, 2010, officers assigned to the Drugs, Vice & Organized Crime Section conducted a search warrant at a residence on Vera Way. Three subjects were arrested after Officers located 124.3 grams of marijuana, half a pill of Endocet, half a pill of oxycodone, and over $1000.00 in cash. All three were released on unsecured bonds. • On August 24, 2010, a victim was sleeping inside her home when she heard a knock on her bedroom door. The 18 year old victim answered the door to find a subject had entered her home without permission. The subject then grabbed victim and attempted to rape her. The victim’s dog became aggressive toward the subject and he then fled the residence. The subject was apprehended without incident in the early morning hours of August 25, 2010 at his residence. • On August 24, 2010, Dover Officers responded to a report of numerous shots fired in Manchester Square by two separate groups of individuals. One of the groups ran from the scene to a residence on Willis Road and refused to come out after being surrounded by officers. The Dover Police Special Operations Response Team arrived and 8 subjects then voluntarily surrendered and were taken into custody. The second group involved fled back into two residences on Stevenson Drive and a total of 7 additional subjects were removed by Dover Police. All subjects were taken in for questioning and as a result, two subjects were arrested for their part in the incident. Investigators have determined that this appears to be gang related between the two separate groups. Dover Officers released the other subjects pending further investigation. As a result of the investigation, Detectives have obtained arrest warrants for five additional suspects in connection with the shooting investigation. Three of the five have been arrested, two still remain at large. • On the evening of August 25, 2010, officers assigned to the Drugs, Vice, & Organized Crime Section, with the assistance of officers from the Quality of Life Section, conducted an undercover Prostitution Operation in the downtown Dover area. During the operation three subjects contacted the undercover police officer and agreed to pay money in exchange for sexual acts. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

Monthly Report August 2010 Office of City Assessor

Assessor’s Office Major Updates June‐10 July‐10 Aug‐10 Assessment Change $312,856,020 ‐$101,231,200 ‐$4,240,100 Residential Sales Ratio Report Sales in Study Total Assessed Value Total Sale Price Ratio PRD 20 $3,079,810 $3,503,253 0.90 0.96 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Assessor’s Office Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All deeds from 2006 through current day are scanned and attached to our software. ‐ Hard Copies of original property record cards are being scanned and attached to the CAMA software for easy retrieval of previous years history. Assessor’s Office ‐ Adjusting clerical errors. (See attached spreadsheet)

Clerical Errors Owner Parcel Old Value New Value Reason Location Clerical Error Capitol School District ED05‐075.00‐01‐03.00 $ 2,356,400 $ ‐ Exempt 59718 coded incorrectly Scott, Maynard W & Carolyn L ED05‐076.12‐04‐07.00 $ 57,500 $ 87,000 Clerical Error 5952 parcel‐split Scott, Maynard W & Carolyn L ED05‐076.12‐04‐07.01 $ 102,400 $ 32,200 Clerical Error 60622 parcel‐split

CITY MANAGER’S MONTHLY REPORT August 2010 City Manager’s Monthly Report, August 2010

Customer Services  1,291 payments were processed online or by telephone in August 2010.  City of Dover property taxes were due August 31, 2010. As of September 1, 2010 the delinquent property taxes to- tal $1,415,089.21 for all tax years. Budget and Program Development  Participated in the IUE-CWA contract negotiations.  Attended web outsourcing vendor evaluation meetings.  Held annual Budget Post Mortem meeting with departments. Human Resources  Continued contract negotiations with labor unions (IUE-CWA and IBEW).  30 employees participated in the Summer Blood Drive Challenge. Information Technology  Continued web outsourcing vendor evaluation meetings. Parks, Recreation, & Library  The Library recorded 880 people attending 26 children’s programs.  Fifty-nine were recorded in Job Center and 27 attended twp teen programs.  Concerts on the Green, held on Thursdays, has hosted 1,010 spectators for the month of August.  Delaware Senior Olympics hosted approximately 175 patrons at Dover Park for a Veteran’s Service. Public Services  Resolved various issues related to the Curbside Recycling Program vender changeover .  Finalized several Fiscal 2011 equipment purchases and issued purchase orders. Public Utilities  August 2010 had the least amount of electrical outages for the month, in a 20 year history. 2 City Manager’s Monthly Report, August 2010

PUBLIC AFFAIRS TOTAL # DEPARTMENT # OF DAYS COMPLAINTS Planning/Code Enforcement 108 6.3 days (property code violations) Police (community policing) - 0 days Public Services - Grounds - - Sanitation 0 days - - Streets - Public Utilities (electric outages) 2 1.3 days Site Admin/Other Departments - City Clerk’s Office 1 13.39 days - Customer Service 3 Community Outreach, Training and Education Events – August 2010  Two- Library Public Relations Committee Meetings  Newsletter distributed to City of Dover Other Activities Aug 2010 July 2010 FYTD Facebook - New Posts 26 21 47 Facebook - Page Views 1,004 716 1,720 Facebook –Replies to Questions 37 17 54 Press Releases 9 16 25 Ceremonial Documents 16 25 41 (Proclamations, Certificates, Letters of Welcome) City Manager’s Monthly Report, August 2010 3

CENTRAL SERVICES Fleet Operations & Maintenance Items on Hand with no Usage over 36 Months 70000 Costs 120 $1,000,000 60000 100 Total Work Orders 50000 $800,000 80 Total Dollars 40000 60 $600,000 30000 40 20000 $400,000 10000 20 0 0 $200,000 Aug Sep Oct Nov Dec Jan Feb M ar Apr M ay Jun Jul Aug Aug- Sep- Oct- Nov- Dec- Jan- Feb- M ar- Apr- M ay- Jun- Jul- Aug- 09 09 09 09 09 10 10 10 10 10 10 10 10 09 09 09 09 09 10 10 10 10 10 10 10 10 Total Dollars Total Work Orders Electric Water General Work Orders: 70 Electric: $427,145.32 Fleet Maintenance: $11,873.75 (excludes Melvin’s Sunoco) Water: $ 25,851.22 Fuel: $41,373.18 General: $ 42,339.35 Stock Purchases by Fund Contingency & Warehouse Stock $500,000 $4,500,000 2,700 2,600 $400,000 $4,000,000 2,500 Total Line Items 2,400 $300,000 $3,500,000 2,300 Total Dollars 2,200 $200,000 $3,000,000 2,100 2,000 $2,500,000 1,900 $100,000 1,800 $2,000,000 1,700 $0 Aug Sep Oct Nov Dec Jan Feb M ar Apr M ay Jun Jul Aug Aug- Sep- Oct- Nov- Dec- Jan- Feb- M ar- Apr- M ay- Jun- Jul- Aug- 09 09 09 09 09 10 10 10 10 10 10 10 10 09 09 09 09 09 10 10 10 10 10 10 10 10 Electric Water General Total Dollar Value Total Line Items Electric: $ 48,509.04 Total Dollar Value: $2,664,918.74 Water: $ 10,844.17 Total Line Items: 1,815 General: $ 4,975.63 Major Program Updates MEASURE AUGUST 2010 AUGUST 2009 DIFFERENCE Issue Effectiveness (>90%) How often the warehouse has what cus- 98.0% 99.3% -1.31% tomers need when it’s needed. [issues / (issues + back orders)] * 100 Turn Over Rate (4-5 per yr.) Indicates that the material stocked is the 1 every 20.9 years 1 every 23.9 years -3.01 years material being used. Bids for non-inventory items converted to 1 of 1 Bids 7 of 7 Bids (FY10 Total) purchase orders within timeframe - 100% 100% (Quantity and Percentage) Sealed bids prepared, received & distrib- 16 of 17 Bids 36 of 38 Bids (FY10 Total) uted within 7 working days of receipt -0.6% 94.1% FYTD 94.7% (Quantity and Percentage) Scheduled Preventative Maintenance 26 of 28 appointments kept 8 of 25 appointments kept appointments being kept. (FY10 Total) -60.8% 32.0% (Quantity and Percentage) 92.8% 399,185 pieces Mail receiving lowest discounted rate 36,015 pieces (FY10 Total) 0.11% (Quantity and Percentage) 96.0% 95.9% Routine work orders completed within 5 41 work orders completed 29 work orders completed 1.9% days (Quantity and Percentage) 91.1% 93.5% Emergency work orders completed within 7 work orders completed 10 work order completed - 2 days (Quantity and Percentage) 100% 100% 4 City Manager’s Monthly Report, August 2010

CUSTOMER SERVICES WORK ORDERS PROCESSED EXTENSIONS OF CREDIT 3,500 900 783 738 714 3,000 800 698 628 2,262 613 612 700 2,500 556 568 547 556 1,984 1,970 1,972 1,848 1,841 1,833 600 468 1,737 1,709 1,526 2,000 500 1,382 1,355 1,399 400 356 1,500 300 1,000 200 100 500 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 2009 2009 2009 2009 2009 2010 2010 2010 2010 2010 2010 2010 2010 2009 2009 2009 2009 2009 2010 2010 2010 2010 2010 2010 2010 2010 CUTS FOR NON PAYMENT CUSTOMER PAYMENT USAGE $1,800,000 34,257 32,289 40,000 $1,600,000 35,000 $1,400,000 30,000 $1,200,000 25,000 $1,000,000 11,778 11,606 20,000 15,000 $800,000 4,886 5,742 10,000 3,925 4,025 $600,000 5,000 24 23 $400,000 $329,397 0 $207,161 $209,602 $200,000 $97,612 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box $- 2011 YTD 2010YTD August 2010 August 2009 FYTD11 FYTD10 FY 2011 FY 2010 Major Program Updates Aug 2010 Aug 2009 Difference Year-to-Date Year-to-Date Number of Customers Served 33,809 30,930 2,879 56,511 54,229 Final Bills 851 674 177 1,621 1,385 Estimated Bills 154 141 13 309 274 Penalties Posted $ 11,946 $ 10,567 $ 1,379 $ 35,283 $ 31,328 Extensions of Credit - Amount Extended $ 247,732 $ 143,011 $ 104,722 $ 400,053 $ 290,089 Balance Transfers $ 1,686 $ 1,142 $ 544 $ 4,667 $ 11,506 Utility Collections $ 24,997 $ 17,336 $ 7,661 $ 53,287 $ 37,615 Special Assessments $ 1,331 $ 31,047 $ (29,716) $ 1,711 $ 31,607 Miscellaneous Billings $ 217,374 $ 79,676 $ 137,698 $ 259,352 $ 213,235 CNP through Disconnect Collars 8 31 (23) 17 62 Court Cases - - - - - Tamperings 4 2 2 11 3 Taxes Levied $ 11,112,832 $ - $ 11,112,832 $ 10,112,893 $ 9,795,998 Billing Adjustments $ 339,151 $ 2,077 $ 337,074 $ 273 $ 53,945 Total Taxes Collected $ 660,788 $ 7,537,066 $ (6,876,278) $ 8,563,471 $ 8,498,223 Taxes Outstanding $ 10,112,893 $ 1,243,830 $ 8,869,063 $ 1,549,695 $ 10,026,803 Payments in Lieu $ 1,500 $ 1,500 - $ 3,000 $ 3,000 Billing Accuracy (on schedule billings) 99.0% 99.0% - 99.0% 99.0% Bills Published on Schedule 99.9% 99.9% - 99.9% 99.9% Meters Read on Schedule 99.9% 99.9% - 99.9% 99.9% Customer Satisfaction Rating 99.7% 99.7% - 99.7% 99.7% Deliquent Accounts Collected 99.7% 99.7% - 99.7% 99.7% City Manager’s Monthly Report, August 2010 5

HUMAN RESOURCES Customer Service Contacts Payroll Hours 700 9,000 600 8,000 7,000 500 6,000 400 5,000 300 4,000 200 3,000 100 2,000 0 1,000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 0 09 09 09 09 09 10 10 10 10 10 10 10 10 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Aug Jul 10 Citizens Assisted 79 173 112 43 30 25 20 25 68 55 50 42 103 09 09 09 09 09 10 10 10 10 10 10 10 Employees Assisted 43 39 52 79 65 75 37 70 97 172 85 78 79 Overtime 1,906 1,785 1,463 1,808 1,564 3,293 1,556 1,415 1,602 1,316 1,779 1,874 1,133 Applications Processed 122 373 174 1 0 0 35 0 2 0 75 4 482 Sick 2,631 1,482 1,508 1,903 2,018 4,832 2,173 3,320 1,969 961 731.5 1,749 1,466 Aug Sep Oct Nov Dec Jan Feb Mar Apr May June July Aug Category Total 09 09 09 09 09 10 10 10 10 10 10 10 10 * Caucasian 327 324 325 323 322 320 320 318 315 315 315 314 314 N/A * Minorities 62 60 60 61 61 61 61 61 61 62 63 62 62 N/A Hired - 1 2 1 1 1 - 1 - 2 2 - 2 13 Terminated/Resigned/ 4 6 1 2 2 4 - 3 4 1 1 2 2 32 Retired Promoted - 1 - 1 - 1 2 1 6 3 - 1 - 16 Jobs Posted 1 1 1 - 3 1 3 3 - 3 - 2 3 21 Workers Comp. Injuries 3 3 1 1 - 4 2 2 3 4 8 5 6 42 Workers Comp. Hours 417 283 103 25 26 23 50 186 358 299 123 11 9 1,913 Insurance Claims 9 1 2 5 2 1 10 9 6 7 10 8 2 72 Workers’ Comp. hours may not be the result of injuries that occurred during the current month. Full-time Employees: 361 Part-time Employees: 15 (4 Pitts Center, 1 Recreation, 11 Library) Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Hired: Utility Maintenance Mechanic I and Utility Maintenance Mechanic II Resigned: Motor Equipment Operator I (Streets) and Part-time Library Clerk Jobs Posted: Motor Equipment Operator II (Water/Wastewater), Communications Operator (Police) and Lineman First Class (Public Utilities) Unfilled/Open Positions Oct Nov Dec Jan Feb Mar Apr May Jun July Aug By Department 09 09 09 10* 10 10 10 10** 10 10 10 Public Utilities 8 8 8 9 10 13 12 12 11 12 5 3 Public Services 1 1 2 43 3 3 3 4 4 1 2 Police 3 3 3 4 4 4 56 5 5 3 2 2 All Other Departments 8 9 9 10 10 10 10 10 11 12 5 6 Totals 20 21 22 27 26 27 30 30 31 31 31 13* 13 30 *January 2010: Public Services was overstated by one *April 2010: Police understated by one. Six vacancies existed in April. June 2010: One Officer began terminal leave in April. *May 2010: Incorrect numbers reported. Individuals is on terminal leave and is not included in totals in chart: Public Utilities - 1 One vacant position filled with temp, position included in totals in chart: Central Services *Significant decrease in number of Open Positions due to positions no longer being funded during Budget Process. Public Utilities: Grounds Worker (2), Motor Equipment Operator II/Water (1) Public Services: Motor Equipment Operator/Grounds (1) and Motor Equipment Operator/Streets (1) Police: Police Master Corporal (1), Communications Operator (1) All Other Departments: Custodian I (1), Librarian I (1), Assistant Library Director (1), Library Clerk (1), Admin Asst/City Clerk **Currently being filled with a tempo- rary employee (1), Programmer Analyst (1) 6 City Manager’s Monthly Report, August 2010

HUMAN RESOURCES continued Bonus Program Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun July Aug Total Category 09 09 09 09 09 10 10 10 10 10 10 10 10 Stop Program-Sensibly Taking Off Pounds(weigh- 4 20 57 - 13 20 - 20 24 41 42 42 29 312 ins) Caught Doing it Right- Promotes employees productivity & creativity - 1 2 2 2 1 - - - - - 2 3 13 (submissions) Breathe Program-Rewards for ending tobacco use - 1 - - 2 1 - - - 1 1 - - 6 (submissions) Ducs in a Row-Doing Useful Community Service - - - - - - - - - - - - - - (submissions) Workers Comp Injuries 14 12 10 8 6 4 2 0 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 09 09 09 09 09 10 10 10 10 10 10 10 10 Public Utilities Public Services Police Others Public Utilities: 1 Public Services: 4 Police: 1 All Other Depts.: 0 Workers Comp Hours 600 500 400 300 200 100 0 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 09 09 09 09 09 10 10 10 10 10 10 10 10 Public Utilities Public Services Police Others Public Utilities: 0 Public Services: 9 Police: 0 All Other Depts.: 0 City Manager’s Monthly Report, August 2010 7

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 200 178 170 182 177 150 162 161 163 127 153 151 153 153 124 130 150 123 132 102 108 110 100 90 73 79 70 53 59 54 50 50 41 36 34 32 30 0 10 Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 09 09 09 09 09 10 10 10 10 10 10 10 10 09 09 09 09 09 10 10 10 10 10 10 10 10 Programming Requests Completed Page Views - City of Dover Web Page 30 90,000 25 80,000 25 22 20 20 20 70,000 19 20 Pages View ed 60,000 15 15 14 15 50,000 15 77,138 69,485 11 66,744 65,764 66,869 40,000 65,415 60,065 61,049 9 9 52,462 10 30,000 36,994 38,684 39,610 30,819 20,000 5 10,000 0 0 * Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 09 09 09 09 09 10 10 10 10 10 10 10 10 09 09 09 09 09 10 10 10 10 10 10 10 10 Same Current Last Performance Indicators Month Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections 42% 40% 36% (concurrent/authorized users) PCs Supported 343 341 350 Scheduled PCs Replaced - - - Servers Supported 16 16 16 People Trained 3 8 23 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 8 City Manager’s Monthly Report, August 2010

PARKS, RECREATION & LIBRARY Library Adult Services Children Services 3500 1200 3000 1000 2500 800 2000 600 1500 400 1000 500 200 0 0 A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- A ug- A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- A ug- 09 09 09 09 09 10 10 10 10 10 10 10 10 09 09 09 09 09 10 10 10 10 10 10 10 10 Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference: 81 Reader’s Advisory: 5 Reference: 108 Reader’s Advisory: 51 Outreach: 0 Electronic Assistance: 97 Outreach: 0 Electronic Assistance: 12 CIRCULATION AUGUST 10 FYTD 11 AUGUST 09 FYTD 10 Dover Residents 18,779 38,190 17,638 36,467 Kent County Residents* 15,818 32,352 17,040 33,554 Non-County Residents 1,243 2,581 1,217 2,438 REGISTRATIONS Dover Residents 291 560 271 549 Kent County Residents* 122 265 154 345 Non-County Residents 11 25 13 34 OTHER Visiting Patrons 35,845 70,198 36,262 72,617 Meeting Room Usage 300 420 140 280 Photocopier Usage 1,830 3,867 1,719 3,370 Dial-A-Story 1,518 3,377 1,143 3,455 Computer Usage 5,089 10,028 5,351 10,596 Holds (Total) 8,705 17,710 6,200 12,377 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 196 Harrington: 1 Smyrna: 1,091 Smyrna: 15 Milford: 102 Milford: 1 Outside City Limits: 14,429 Outside City Limits: 105 Total Registered Users: (Card Holders) City: 16,332 County: 13,350 New Castle & Sussex Counties: 6,491 Other Points of Interest: Interlibrary: 3,371 items loaned out Technical services: 1,423 items added 3,143 items borrowed 606 items deleted Volunteers: 350.25 hours of service completed City Manager’s Monthly Report, August 2010 9

Parks and Recreation Recreation Revenue Recreation Revenue Breakdown $30,000 $28,825 $35,000 $25,000 $22,518 $30,000 $19,813 $20,000 $25,000 $15,745 $15,682 $15,000 $12,413 $12,644 $20,000 $10,734 $10,000 $7,842 $15,000 $6,466 $7,451 $10,000 $3,829 $4,953 $5,000 $5,000 $0 $0 A ug- Sep- Oct- No v- Dec- Jan- Feb- M ar- A pr- M ay- Jun- Jul- A ug- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 09 09 09 09 09 10 10 10 10 10 10 10 10 General Rental Payments Sports Leagues Trips 09 09 09 09 09 10 10 10 10 10 10 10 10 General: $2,501 Rental Payments: $2,032 Sports: $914 Leagues: $9,920 Trips: $315 Rentals AUGUST 10 FYTD 11 AUGUST 09 FYTD 10 Baseball/Softball Field Rentals* 19 55 29 81 Dover Park Pavilions (2) 1 17 0 18 Multipurpose/Field Hockey Field Rentals* 26 51 22 44 Recreation Center – Dover Park 30 68 9 32 Silver Lake Pavilions (2) / Schutte (1) 10 18 9 24 Soccer Field Rentals* 3 4 4 6 Stage – Mobile Platform 4 9 4 10 *These numbers reflect groups that utilized our facilities during August. Program Attendance* AUGUST 10 FYTD 11 AUGUST 09 FYTD 10 Yogalates 2 9 Not Offered *This number reflects activities that took place in August. (Not included on the JWP report.) Pi tts Center - Total Program Attendence FREE Open Gym Registration Cards* - through 8/30/2010 Total Cards Issued: 3,697 15,000 12,043 City Residents: 1,686 - (46%) Non-City Residents: 2,011 - (54%) # of people 10,000 - Kent County: 1,602 - (43%) 7,374 6,082 5,753 - Sussex County: 137 - (4%) 3,975 - New Castle County: 93 - (2%) 5,000 2,995 3,329 2,431 2,018 2,307 2,041 - Out of State: 179 - (5%) 1,175 1,315 0 *The cards permit entrance to the facility during sched- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- 09 09 09 09 09 10 10 10 10 10 10 10 10 uled Public Gym Periods at no charge. 10 City Manager’s Monthly Report, August 2010

PUBLIC SERVICES Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Lexington Glenn Village of Westover (Phase VI) Farthing Woods Nottingham Meadows Stoney Creek (Phase II) Clearview Meadows Village of Cannon Mill Somerset Park Patriot Village Eden Hill (Residential) SANITATION Monthly Total Refuse (Tons) Sanitation Hours 1,038 1,500 1200 1,041 971 1,012 1,002 1,029 1,028 1,018 987 983 1000 928 919 1,000 833 815 800 653 636 522 569 569 580 571 426 419 470 439 600 376 408 500 319 318 354 233 167 400 200 76 - 30 10 3 Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 0 09 09 09 09 09 10 10 10 10 10 10 10 10 Bulk Collection Mechanized Hand Trash Container Electronic Goods Collection Collection Repair/Delivery Pickup Bulk Automated Aug 10 Aug 09 AUGUST 10 FYTD 11 AUGUST 09 FYTD 10 Trips to DSWA Sandtown Landfill 262 537 236 510 Total Tonnage to DSWA 1,425.73 2,762.20 1,437.58 2,911.66 90-Gallon Containers Delivered 17 35 29 53 300-Gallon Containers Delivered - 14 - 4 Total Man Hours-containers Delivered 76 124 30 62 CURBSIDE RECYCLING TOTAL # OF HOUSEHOLDS WEIGHT/LBS. % PICKED UP STATS HOUSEHOLDS PICKED UP JULY 2010* 16,318 11,557 241,900 71% *Numbers are reported one month behind City Manager’s Monthly Report, August 2010 11

STREETS AUGUST 10 FYTD 11 AUGUST 09 FYTD 10 Signed Installed 25 57 9 17 Signs Repaired 38 60 12 30 Curbs Painted Yellow (feet) - 293 240 240 New Post Installed 13 18 4 11 Storm Catch Basins Repaired 4 24 5 5 Storm Catch Basin Repairing (Hrs.) 36 148 36 44 Hot Mix Patching (Tons) 18 70 294 296 Hot Mix Patching (Hrs.) 65 273 419 812 Cold Mix Patching Hrs.) 20 64 24 64 Concrete Work (Hrs) 32 84 82 142 Concrete Patching (Cubic Yards) 2 23 6 11 Street and Alley Maintenance (Hrs) 162 312 128 283 Ditch Work (Hrs). 65 65 22 22 Street Sweeping (Miles) 974 2,216 1,712 3,422 Street Sweeping (Cubic Yards) 204 396 324 600 GROUNDS - Arborist Crew AUGUST 10 AUGUST 10 Trees Trimmed 57 89 Trees Removed 19 24 Stumps Removed 9 9 Root Pruning 5* - – *Part of the sidewalk replacement program and working with the concrete contractor – Boom axed the burms around the oil tanks at the power plant and the VanSant turbine. Beautification Crew – Continued maintenance of 48 annual beds including edging, weeding, and extensive watering of the beds and 78 hanging baskets. – Weeded at the following locations: the Library, Weyandt Hall, City Hall, and Fire Station #2. – Spillway bank stabilization project on each side of the concrete spillway at Silver Lake Park. Installed 800 feet of curlex and plants numerous native plants. Grounds Maintenance/Mowing Crews – Mowed all 280 acres including parks, around city buildings, ditches and right-of-ways. – All Grounds personnel attended the annual Delaware Nursery and Landscape Association Summer Turf and Nursery Expo receiving pesticide credits. – Special Projects Crew – Applied 29 gallons of herbicide to curbs, sidewalks, parking lots and mulched areas downtown. – Assisted Beautification Crew with spillway project. – Removed planter area on the State Street side of the Library by digging out weeds, planting 200 English Ivy and mulching the entire area. 12 City Manager’s Monthly Report, August 2010

ECONOMIC DEVELOPEMENT UNEMPLOYMENT RATES DEC 09 JAN 10 FEB 10 MAR 10 APR 10 MAY 10 JUN 10 JUL 10 AUG 10 City of Dover 8.8% 9.0% 10.2% 9.6% 9.6% 9.5% 10.3% 9.9% PENDING National & State averages (US-9.5% & State-8.4%) Source: State of Delaware Department of Labor Number of contacts made with small businesses and with out-of-town companies interested in locating to Dover. TYPE YTD Contacts Made Small Businesses 4 Out-of-town Companies 2  Staff met with CEO of Fordham Brewery to discuss future expansion plans and current employment levels.  A meeting scheduled with Senator Carper’s Office and the CEO of Evergreen LED to bring the Senator up-to-date on their proposed expansion and to ask for assistance in identifying funding sources.  Staff met with Barron Marketing and Kramer Communications to develop a marketing plan concept for the Garri- son Tract.  Met with Kent County Commissioner, Eric Buckson, to discuss the County’s proposed economic development in- centives and how the City could utilize those funds.  Met with staff from DEDO to outline a strategy for attracting a start-up manufacturing company to a facility in Do- ver.  Also met with staff from DelDOT to discuss the Garrison Tract traffic impact studies and right-of-way dedication for White Oak Road. DOWNTOWN DOVER PARTNERSHIP  Board of Directors approved the Fiscal Year 2011 Budget and moving forward on a branding project to develop a new marketing image that could be used downtown. The Board also approved a partnership with the Dover/Kent County MPO to include specific downtown properties as part of the charrette they will conduct for the area sur- rounding the new Transit Center.  A draft Memorandum of Understanding was prepared with the YMCA for business development training to be of- fered to local business owners under the USDA Rural Development Grant.  Meeting was held with potential bidders to describe the RFP process for asbestos removal at 22-24 W. Loockerman Street.  Staff completed the Downtown Development Incentives informational brochure which will be included in business recruitment packets. City Manager’s Monthly Report, August 2010 13

LIFE SAFETY Inspections AUGUST 10 FYTD 11 AUGUST 09 FYTD 10 Fire Protection Inspections (new & existing) 83 182 13 105 Fire Code Inspections 84 293 45 125 Inspection Deficiencies 83 327 279 279 Certificate of Occupancy 4 9 12 16 Non-Inspection Hours Office 104 196 84 230 Meetings 61 87 53 106 Plan Review 56 106 70 138 Training - 17 50 83 Fire Investigations 11 38 6 49 Damage Cost Accidental $5,500 $40,500 $ 6,000 $ 6,000 Incendiary $2,000 $10,000 $80,000 $130,000 Undetermined $ - $1,500 $ - $ - PERMITTING AND LICENSING Permits Issued AUGUST 10 FYTD 11 AUGUST 09 FYTD 10 Administrative Permit 3 5 2 7 Building Addition/Renovation Permits 90 144 45 106 Building Permits 8 14 16 33 Demolition Permits 2 4 3 6 Fence Permits 10 22 11 22 Fire Prevention Permits 6 12 11 11 Mechanical Permits 21 50 33 89 Plumbing Permits 63 101 52 115 Sign Permits 14 44 16 43 Swimming Pool Permits - 2 - 1 Licenses Issued Business Licenses 268 1,117 229 787 Merchant Licenses 62 253 60 235 Contractor Licenses 161 620 120 553 Lodging House Licenses - - - - Mobile Homes 58 135 53 184 Public Occupancy 10 16 2 5 Rental Dwelling 14 31 25 44 BUILDING INSPECTIONS Permits Issued AUGUST 10 FYTD 11 AUGUST 09 FYTD 10 Building 473 874 447 - Plumbing/Mechanical 287 692 280 581 Certificate of Occupancy 43 56 33 48 GEOGRAPHIC INFORMATION SYSTEMS (GIS) – Printed several copies of documents created for Economic Development. – General updating of multiple GIS layers. – Determined approximate number of households in given area for the City Clerk’s Office. 14 City Manager’s Monthly Report, August 2010

PUBLIC UTILITIES ELECTRIC System Peak Total System Load 85,805 200.0 100,000 164.1 164.0 78,500 78,221 74,934 90,000 161.1 160.2 66,117 80,000 63,373 133.8 59,833 60,764 128.1 56,420 56,857 57,103 150.0 70,000 54,029 52,792 60,000 103.7 107.0 104.0 107.7 99.1 98.2 98.1 50,000 100.0 40,000 30,000 20,000 50.0 10,000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 09 09 09 09 09 10 10 10 10 10 10 10 10 09 09 09 09 09 10 10 10 10 10 10 10 10 Outages Customers of Gained/Lost 35 25,000 60 52 30 48 20,000 50 25 40 Customers 15,000 32 Outages 20 30 24 15 10,000 23 10 20 15 15 13 11 11 5,000 5 10 7 5 3 0 0 0 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 10 Aug Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 09 09 09 09 09 10 10 10 10 10 10 10 Outages Customers 09 09 09 09 09 10 10 10 10 10 10 10 10 Outages: 4 Customers: 128 Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 11 YTD FY 10 FY 09 106.58 160.14 155.17 Controllable Outages Average Response Time Annual goal is less than 40 Goal is less than 30 minutes Month Year-to-date Month Year-to-date 2 15 44.75 Minutes 39.09 Minutes City Manager’s Monthly Report, August 2010 15

Electric Engineering Design Major Program Updates Aug 10 Aug 09 DIFF FY11 YTD FY10 Extensions Design Completed Within 30 days 0 0 - 0 3 of complete Submission New Underground Installation % Completed New Underground Installation % Completed Kent General Hospital Ongoing Farthing Woods Ongoing Crossgates Development Ongoing Buchanan Acres Ongoing Mid City Substation Circuits PROGRAM UPDATES AUG 10 AUG 9 FY11 YTD Tree Trimming 141 188 292 Number of Oil Releases 0 1 -1 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 19 32 35 Major Goals Completed in the Past Two Months  16 City Manager’s Monthly Report, August 2010

WATER/WASTEWATER Water Production/Billed Consumption/Flow to Kent County 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 0 Aug 09 Sep 09 Oct 09 Nov 09 Dec 09 Jan 10 Feb 10 Mar 10 Apr 10 May 10 Jun 10 Jul 10 Aug 10 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates AUGUST 10 AUGUST 09 DIFF FY11 YTD FY10 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 4 24 -20 17 40 -4 Plan Review Completed Within 30 days of 7 plans 3 plans plans 100% 100% Submission 100% 100% Field Inspection Response within 48 hours of 100% 100% - 100% 100% Request Major Goals Completed in the Past Two Months  Acorn Lane Pump Station was completed. OPERATIONAL SUMMARY Task AUGUST 10 AUGUST 09 Current FY Water Production – Daily Average 5,632,677 5,091,613 12,011,677 Average Field Response Time (goal is < 30 minutes) 18.4 16.3 19.1 Water Mains Repaired 1 - 1 Water Service Lines Repaired 1 4 6 Wastewater Mains Repaired - - - Wastewater Service Lines Repaired - 3 - Sewer Lines Flushed – Linear Feet 98,439 112,216 152,162 Percentage of Flow Sent to Kent County vs. Gallons Billed 100% 96% 100% (inflow/Infiltration monitoring) Total Water Meters in City Distribution System 13,857 13,706 29 Lost Time Accidents – All Water/Wastewater Divisions - - - City Manager’s Monthly Report, August 2010 17

CITY PLANNER’S MONTHLY REPORT Public Services Group P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7010 Fax (302) 736-4217 August 2010 EDEN HILL FARM TND Construction continues in the Residential District of Eden Hill Farm Traditional Neighborhood Design. In August, permit review was completed for a set of seven townhouses on Ann Moore Street and for two duplexes on Ruth Way. The total unit count of permits issued is for 44 residential units for the development (29 dwellings complete). One set of townhouses in the 400 block of Ann Moore Street is almost complete with Certificate of Occupancy inspections anticipated for mid-September. In August, there was no specific activity associated with the Professional Office, Medical & Financial District. In August, a new Revised Implementation Plan for the Neighborhood Commercial District was filed for Planning Commission review that would supersede the previous Revised Implementation Plan of March 2009. This new Revised Implementation Plan will be reviewed by the Development Advisory Committee and Planning Staff in preparation for Planning Commission review. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus efforts on the implementation items identified in the 2008 Comprehensive Plan as amended. In late August, Staff held a final working group meeting on the update to the Environmental Protections within the Zoning Ordinance. The draft ordinance on the Environmental Protections is expected to begin the formal review process in September. The City Council hearing on the 2010 Comprehensive Rezoning: ROS Rezoning occurred August 9, 2010 and Council took action to approve the rezoning of 147 properties to ROS (Recreational and Open Space zone). City Council also approved a series of text amendments to update the Board of Adjustment provisions in the Zoning Ordinance. Planning Staff has now begun review of the application processing provisions of Zoning Ordinance, Article 10 in anticipation of drafting a text amendment. PERMITTING AND LICENSING REVIEW The Planning Staff is part of the Building Permit review process. Our activities involving reviewing specific types of permit applications for compliance with the Zoning Ordinance and for compliance with any conditions of approval from the Planning Commission, Board of Adjustment, or Historic District Commission. Permits Reviewed Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- # (Issued) 10 10 10 10 10 10 10 10 Reviewed (Issued) YTD Building 16 15 25 30 22 40 51 79 278 Additions/Renovations/ Shed/Deck Permits Building Permits 12 10 9 5 8 6 5 7 62 Demolition Permits 3 5 2 2 2 3 2 2 21 Fence Permits 4 0 8 16 11 5 12 9 65 Sign Permits 12 10 12 5 11 7 11 6 74 Temporary Sign Permits 7 3 9 4 8 4 6 5 46

Swimming Pool Permits 0 0 0 2 2 4 2 0 10 Certificate of Occupancy 6 6 9 11 24 28 13 31 128 Total # Permits 60 49 74 75 88 97 102 139 684 Reviewed (Issued) CODE ENFORCEMENT Case Type # cases # cases % staff % staff current month YTD initiated initiated YTD current month No valid rental permit 4 76 50% 95% No valid building permit 4 26 100% 77% Tall grass and weeds 123 448 58% 57% Unregistered vehicle 1 33 100% 55% Abandoned vehicle 6 63 33% 40% Annual Housing 46 389 91% 96% Inspection CO Inspection – 1 1 100% 100% Planning Property Maintenance – 43 328 21% 50% Exterior Electric Termination 21 145 5% 5% Dover Code of 36 434 75% 35% Ordinances Zoning 13 98 77% 73% Basketball goal 2 21 50% 43% Total Cases 300 2062 Total # of Inspections 431 COMMUNITY DEVELOPMENT FISCAL YEAR 09-10 CDBG PROJECTS U Homeowner Rehabilitation Program Four (4) homes are underway (814 River Road, 40 Bertrand Drive, 508 Walker Road, and 106 Gordon Place.) Lead base paint testing is being conducted on two properties. Once testing is completed, properties will be advertised for bid. CDBG FY10 Projects Funding for CDBG 2010 is expected to be available for draws in late September. Contract signings for sub- recipients has been scheduled for September 30th. Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualifying families. A total of $1,210,016 has been expended on the acquisition of 8 properties and renovations for 3 properties. The remaining balance of $216,723 will be utilized for renovations. Two properties have been sold, four (4) are being renovated, and two (2) are completed and for sale.

MEETING REPORTS Board of Adjustment: The Board of Adjustment did not meet on August 18, 2010. The next Board of Adjustment meeting is scheduled for September 15, 2010. Historic District Commission: The Historic District Commission met on August 19, 2010 and took the actions listed below. The next regularly scheduled meeting for the Historic District Commission is September 16, 2010. Discussion is ongoing regarding updating the Historic District Guidelines. 1. HI-10-07 Building Permit #10-1263 at 408 South State Street – Moved to approve with the condition they place wood shingles on the street front façade and/or asphalt or metal on the remainder of the rear roof of their choice and that proper gutters and downspouts be placed on the roof to direct water away from the building and surrounding buildings. 2. HI-10-06 Delaware Public Archives: Banner Program – Moved to approve. Planning Commission The Planning Commission met on August 16, 2010 and took the actions summarized listed below. The next scheduled Planning Commission meeting is scheduled for September 20, 2010. 1. MI-10-13 Maple Glen Subdivision: Active Recreation Area Revisions – Moved to approve revised recreation area plan. 2. C-10-02 The Arbors at 1051 College Road – Moved to approve the Conditional Use Site Plan with the condition that the building be built and marketed as a condominium complex. Require the construction of road (public street) from College Road and connecting to Emerald Point at Topaz Circle. Approval of the waiver request for partial elimination of curbing. Approval of the Active Recreation Plan. And also to have the applicant work with staff: to improve and increase in the amount of vegetative planting between this property and Emerald Point; and to provide the additional twelve (12) parking spaces needed to meet the code requirement of 108 spaces. 3. S-10-19 Sam’s Club: Building Remodel and Site Improvements – Moved to approve the Site Plan along with approval of the waiver request to allow for a 12% parking reduction (85 parking spaces) and with approval of the waiver request for a reduction of the bicycle parking. Added the condition that the property provide a covered parking area to accommodate horse & buggy parking. Submitted by: Ann Marie Townshend, AICP Planning & Community Development Director

ACTION FORM PROCEEDING: Council DEPARTMENT OF ORIGIN: City Manager’s Office DATE SUBMITTED: October 1, 2010 PREPARED BY: Anthony J. DePrima, City Manager SUBJECT: Permanent Easement Agreement with DelDOT for Access and Maintenance Agreement of Lands located West of Garrison Farm Property Parcel LC-05-068.00-01.01 REFERENCE: N/A RELATED PROJECT: Dover Sun Park REVIEWED BY: EXHIBITS: Permanent Easement Agreement EXPENDITURE REQUIRED: $ 27,250 AMOUNT OF REIMBURSMENT: $27,250 FUNDING SOURCE (Dept./Page in CIP & Budget): L.S. Power Corporation TIMETABLE: Exercised upon approval of City Council RECOMMENDED ACTION: Approve the Permanent Easement Agreement BACKGROUND AND ANALYSIS The agreements between the City of Dover and LS Power for the Development of the Dover Sun Park required the City of Dover to secure access and maintenance easements to 24.39 acres of DelDOT owned lands west of the Sun Park. The purpose of the easement is to remove trees that will cast a shadow on the Solar Panels. LS Power agreed to reimburse the City for the cost of the easement. Once the easement is secure we will develop an agreement with LS Power to actually complete the initial work and maintain it. The cost associated with the agreement that LS Power has agreed to reimburse the city includes $2,250 for the appraisal of the property and $25,000 for the easement. Please note that the Exhibit for the Easement has not been prepared yet, but I will have an exhibit at the meeting to show council the exact location of the easement area.

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Economic Development Office DATE SUBMITTED: 9/28/10 PREPARED BY: Bill Neaton SUBJECT: Authorization to Purchase City of Dover Information Page in the Kent County Delaware 2011 Profile REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Council EXHIBITS: EXPENDITURE REQUIRED: $1200 AMOUNT BUDGETED: $0 FUNDING SOURCE: To Be Determined TIMETABLE: RECOMMENDED ACTION: Authorization to place City of Dover Information Page in the Kent County Delaware 2011 Profile BACKGROUND AND ANALYSIS Independent Newspapers publishes an annual Kent County Delaware profile. Designed to help with the economic growth of the County, it will be used by the Economic Development office, the chambers of commerce, local businesses, Realtors, colleges & universities, hospitals and medical groups, etc. to attract new business and industry to the area, and to recruit professionals and executives for employment in this market. 10,000 copies of this booklet will be printed and in distribution throughout the year.

Page 1 of 3 ACTION FORM PROCEEDING: City Council AGENDA: 10/11/10 DEPARTMENT OF ORIGIN: Finance DATE SUBMITTED: 9/28/10 PREPARED BY: Donna Mitchell, Controller/Treasurer SUBJECT: Outsourcing Payroll Services – Integrated Human Resources and Payroll Services – RFP#11-001FN APPROVALS: City Council EXHIBITS: Evaluation Rating Payroll & Human Resource Service RFP EXPENDITURE REQUIRED: FY11 est. $57,105 with leased time clocks Total: $114,209 annually AMOUNT BUDGETED: $65,000 FUNDING SOURCE: Finance Department Budget – Contractual Services 110-2300-517-30-31 TIMETABLE: Three Year Contract beginning January 1, 2011 ending December 31, 2013 RECOMMENDED ACTION: 1) Award a three year contract, to begin in January 1, 2011 and end December 31, 2013, to ADP for Human Resource, Payroll and Time & Attendance services totaling $95,335.10 per year plus equipment leases of $5,160.00. 2) Award contract to Wells Fargo for retiree payments at an annual cost of $5,664. Background Prior to issuing the above referenced RFP, Department Heads and representatives from our City Departments reviewed a demonstration of the ADP system in March 2010 to assist in analyzing the payroll outsourcing option. The response was favorable and it was determined this system would create City-wide efficiencies more particularly for the largest departments, Police and Public Utilities. A Cost/Benefit Analysis to compare outsourcing versus hiring additional payroll staff was shared with the City Manager, Human Resource Director and City Council prior the issuance of the RFP. Staff’s recommendation is consistent with the Cost/Benefit Analysis completed in March, prior to the budget approval. Every department participated in a time study for hours spent on timekeeping; payroll entry and administrative duties (leave slips). The analysis quantified the overall City cost of the current payroll process. All three vendors submitted consistent data on wage savings and efficiency gains using a fully integrated system for human resources, timekeeping and payroll. Based upon the analysis conducted the City should realize a net savings of $300,476 as follows: Manual System Human Error Factor (manual input errors) $93,796 Lost Time Factor (long lunches/breaks, tardiness, early departure) 186,102 Recovery of Excess Overtime (ability to monitor employee work habits) 8,933 Manual system auditing & recording costs (clerks & supervisors) 36,902 Manual time card cost (supervisor & clerical) 3,892 Employee, benefits, and cost of current system maintenance & PC * 85,060 Total Cost of Present Manual System $414,685 National percentages were higher; The City percentages were lowered so as to not overstate estimated savings Integrated Human Resources, Timekeeping & Payroll Annual service cost & equipment leases (active & retired) * $106,159 Automated time & attendance, clerical maintenance 3.188 Automated time & attendance, supervisory review 4,862 Total Cost of Fully Integrated System $114,209

Page 2 of 3 Council Action Form (continued) Outsourcing Payroll Services – Integrated Human Resources and Payroll Services October 11, 2010 We received three proposals, all of which met the above criteria including-functionality, qualifications and project understanding. The RFP provided for all vendors to price the service for 410 active employee’s (includes seasonal help) and 236 retiree’s on an annual basis. The firms we received proposals from are as follows: Ultimate Software, ADP - Major Accounts, and Kronos We included in our review, the potential for our Pension Trust Custodian, Wells Fargo handle the issuance of our pension payments and benefit changes for retirees’. We asked the payroll vendors to provide separate pricing for retiree payments for this purpose. We found Wells Fargo to be a little less costly than the payroll vendor and we would also create efficiencies in the Finance Department since all transactions would go directly to the Pension accounts and not have to pass through the payroll account. If Council agrees with the recommendations we would notify all active and retired employees of the change by October 31, to take effect on January 1, 2011. A summary of the proposal review, including fees, is attached for your review. There were no local vendor or minority vendor preferences identified and submitted in these proposals. Pros & Cons of Outsourcing  Pros  Web based system; Better technology and user friendly access as compared to our current system;  Provides employee’s with self-service functionality and on-line access to wage and benefit information  Provides City portal to post newsletters, bulletins and benefit changes  Potential to reduce long-term wage & benefit costs of additional headcount  Supervisors can more effectively manage employee schedules and overtime  Would require use of time clocks (cost of equipment included in the analysis)  End user report capability and labor analysis  City-wide efficiency gains on time and attendance, payroll, HR, leave slips, etc…  Goal to have paperless payroll (electronic timekeeping, leave slips, personnel changes)  Eliminate work around solutions and double entry of payroll data  Labor cost savings attributed to reduced payroll errors, leave inflation, overtime and absenteeism – Average payback period is five months  Reduces risk of errors and grievances; i.e. Holiday Pay by contract  Minimum compliance risks with federal and state regulations; all reporting by vendor;  Any turnover in the payroll office would not be as disruptive to the City  Would reduce workload on I/T staff and programming request  Ability to easily calculate “what if” pay increases for budgeting and union negotiations  Ability to use selected vendor’s integrated PFP function and data base for wage comparisons  Ability to do self-evaluations and have individuals and managers monitoring performance goals on-line  Department Heads have reviewed demo and response has been favorable  Cons  Cultural change  Separate interface will be required for the financial and budget modules to transfer data  No wire for time clocks at two locations – Facility Maintenance & Construction Crew sites; Manual process until such time as communication lines can be installed;  Public Utilities is working on a cost estimate to extend the fiber from the VanSant substation and install the hardware, not completed at time of submission.

Page 3 of 3 Council Action Form (continued) Outsourcing Payroll Services – Integrated Human Resources and Payroll Services October 11, 2010

1 of 12 Manual Time and Attendance Process Labeling & setting up time Employees fill out Time cards & updating excel timesheet/punch time Sheets/cards spreadsheets (new hires, clock Collected terms, etc.) 5 minutes per 5 minutes per payroll .5 hour per payroll payroll Supervisors check on excessive overtime, exceptions, missing hours, review, check for errors,.5and hour perdelivers couriers payrollto payroll Payroll double Payroll transcribes Check totals & correct checks time cards information Total Payroll errors And verifies PTO sheets as necessary. 1 hour per payroll 2 hours per payroll .5 hours per payroll Create reports or transcribe information to other systems for labor reporting File time cards. 1 minute per 1 hour per payroll payroll

2 of 12 Enterprise eTIME Software • Handles Complex Pay Policies • Rounding, Shift Differentials, Union Rules, Premium Pays, Accrual Policies • Calculates Hours Automatically Based on Your Pay Policies • Highlights Exceptions • Missed Punches, Absent, Early, Late, Tardy, Overtime • Easy to Use Timesheet Editor allows for easy on-line editing. • Manage Employee Scheduling • Multiple Shifts and Availability Reporting. Control coverage. • Attendance • On Premise p reports, Automated enforcement of policy, Automated generation of warnings. • Access and Visibility to Real Time Information • Gaps in Coverage due to FMLA. On Premise and Unscheduled hours happening. • Reports and Queries can be scheduled to be delivered to your printer or Email.

3 of 12 What is Enterprise eTIME ? A browser-based application, which is scaleable, Enterprise eTIME provides clients with: • Company-specific pay rule calculations • Database views through QuickNavs • Electronic itimecard approval • Edit lock-out of timecards by payroll • Historical edits with Retropay calculations. • Audit trails for tracking timecard edits • Managing employee schedules • yp Hyperfind Queries • Links to e-mail • Workflow notifications

4 of 12 Enterprise eTIME Software

5 of 12 Requesting Time Off at the 4500 Paper can be the exception, not the norm. Employee fills in the Time Off Request, then selects Submit Time Off Request Current Balances Floating Holiday: 16 Personal Day: 0 Vacation: 170 Comment Code: Leave Information Leave Type: From Date: To Date: Hrs/Day: Submit Add Another Cancel

6 of 12 Requesting Time Off at the 4500 Receives q request pp approval

7 of 12 Approved Vacation is added to schedule and timecard automatically.

8 of 12 QuickNavs

9 of 12 QuickNav - Check Overtime

10 of 12 Department Manager Portal ** Premise Based Clients only

11 of 12 HR Manager Portal ** Premise Based Clients only

12 of 12 Time & Labor Automation Benefits Employee Supervisor Payroll / HR Executive More accurate Review employee No more manual Access to paychecks exceptions only calculations comprehensive Efficient way to Review non productive One vendor to resolve reporting track their non on-line problems Eliminate potential productive time No manual keying of hours Edit by exception only profit leaks Automate the Electronic audit trail Run management reports Reduce labor capture of time [e.g. Approaching Elimination of Actual expenses Overtime Report] Timecard Improve employee No more manual Retrieve employee punch morale history electronically calculation of an Control payroll employee’s pay/time accuracy

Page 1 of 3 FINAL READING CITY OF DOVER ORDINANCE #2010-26 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 2 The amounts hereinafter named in various City funds are changed from the currently approved revenues/receipts 3 and appropriations to the revised revenues/receipts and revised appropriations for use by the various departments 4 of the Municipal Government for: 5 City of Dover 6 Governmental Capital Projects Fund 7 Proposed Budget Amendment - Fiscal Year 2011 2010/11 2010/11 BUDGET REVISED 8 BUDGET ADJUSTMENTS BUDGET 9 BEGINNING BALANCE & RECEIPTS: 10 BEGINNING BALANCE - PROJECTS $ 65,479 $ 162,113 $ 227,592 11 BEGINNING BALANCE - LIBRARY - 34,583 34,583 12 STATE GRANTS 3,343,520 888,828 4,232,348 13 INTEREST EARNINGS 10,900 - 10,900 14 POLICE GRANTS 18,000 - 18,000 15 LIBRARY BOND ISSUE/CONTRIBUTIONS 1,000,000 - 1,000,000 16 TRANSFER FROM GENERAL FUND FOR PROJECTS 1,307,839 - 1,307,839 17 TRANSFER FROM PARKLAND RESERVE (JWP ADDTN) - 36,872 36,872 18 TRANSFER FROM LIBRARY RESERVE 2,343,519 20,213 2,363,732 19 TRANSFER FROM CAPITAL ASSET RESERVE 140,000 (140,000) - 20 TOTAL BUDGET $ 8,229,257 $ 1,002,609 $ 9,231,866 21 DEPARTMENT EXPENDITURES: 22 FIRE $ 288,210 $ (64,510) $ 223,700 23 GROUNDS MAINTENANCE 63,675 - 63,675 24 LIBRARY 6,687,039 943,624 7,630,663 25 RECREATION 45,000 36,872 81,872 26 POLICE 282,380 53,500 335,880 27 STREETS 481,055 - 481,055 28 SANITATION 246,075 - 246,075 29 INFORMATION TECHNOLOGY 12,000 - 12,000 30 MAYOR 31,500 - 31,500 31 TOTAL EXPENDITURES $ 8,136,934 $ 969,486 $ 9,106,420 32 CURRENT YEAR BALANCE - PROJECTS 92,323 33,123 125,446 33 TOTAL BUDGET $ 8,229,257 $ 1,002,609 $ 9,231,866

2 of 3 34 City of Dover 35 Water/Wasterwater Improvement & Extension Fund 36 Proposed Budget Amendment - Fiscal Year 2011 2010/11 2010/11 BUDGET REVISED 37 BUDGET ADJUSTMENTS BUDGET 38 BEGINNING BALANCE & RECEIPTS: 39 PRIOR YEAR BALANCE - WATER $ 743,431 $ 847,443 $ 1,590,874 40 PRIOR YEAR BALANCE - WASTEWATER 543,668 (589,333) (45,665) 41 BOND PROCEEDS - WASTEWATER 3,016,200 - 3,016,200 42 STATE LOAN FUND - WATER - 2,404,017 2,404,017 43 STATE LOAN FUND - WASTEWATER - 5,597,956 5,597,956 44 TRANS FR WATER/WASTEWATER FOR WATER 500,000 - 500,000 45 TRANS FR WATER/WASTEWATER FOR WASTEWATER 500,000 - 500,000 46 TRANSFER FROM IMPACT FEE RESERVE 242,040 516,781 758,821 47 FEDERAL/STATE GRANTS (WASTEWATER) - 45,248 45,248 48 TOTAL BUDGET $ 5,545,339 $ 8,822,112 $14,367,451 49 DEPARTMENT EXPENSES: 50 WATER 620,000 2,985,055 3,605,055 51 WASTEWATER 1,560,700 5,515,294 7,075,994 52 TOTAL EXPENSES $ 2,180,700 $ 8,500,349 $10,681,049 53 CURRENT YEAR BALANCE - WASTEWATER BOND 2,153,140 - 2,153,140 54 CURRENT YEAR BALANCE - WATER 623,431 266,405 889,836 55 CURRENT YEAR BALANCE - WASTEWATER 588,068 55,358 643,426 56 TOTAL BUDGET CURRENT YEAR BALANCES $ 3,364,639 $ 321,763 $ 3,686,402 57 TOTAL BUDGET $ 5,545,339 $ 8,822,112 $14,367,451

3 of 3 58 City of Dover 59 Electric Improvement & Extension Fund 60 Proposed Budget Amendment - Fiscal Year 2011 2010/11 2010/11 BUDGET REVISED 61 BUDGET ADJUSTMENTS BUDGET 62 BEGINNING BALANCE & REVENUES: 63 PRIOR YEAR BALANCE $ 1,688,861 $ 1,688,307 $ 3,377,168 64 PRIOR YEAR BALANCE BOND - 415,585 415,585 65 INTEREST EARNINGS 40,700 - 40,700 66 STATE REIMBURSEMENT FOR GOVS AVE - 254,757 254,757 67 FEDERAL GRANTS (DOE) - 135,152 135,152 68 TRANSFER FROM ELECTRIC 3,500,000 - 3,500,000 69 TOTAL BUDGET $ 5,229,561 $ 2,493,801 $ 7,723,362 70 DEPARTMENT EXPENSES: 71 ELECTRIC GENERATION $ 1,480,068 $ 471,672 $ 1,951,740 72 TRANSMISSION AND DISTRIBUTION 739,000 - 739,000 73 ELECTRICAL ENGINEERING 1,390,429 379,064 1,769,493 74 TRANSFER TO DEPRECIATION RESERVE - 1,000,000 1,000,000 75 TOTAL EXPENSES $ 3,609,497 $ 1,850,736 $ 5,460,233 76 CURRENT YEAR BALANCE 1,620,064 643,065 2,263,129 77 TOTAL BUDGET $ 5,229,561 $ 2,493,801 $ 7,723,362 ADOPTED:* Actions History October 11, 2010 - Proposed Final Reading – Council September 27, 2010 - First Reading – Council September 13, 2010 - Considered by Legislative, Finance & Administration Committee