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LEGISLATIVE, FINANCE, AND
ADMINISTRATION COMMITTEE
AGENDA
DECEMBER 9, 2013 - 6:00 P.M.
CITY HALL COUNCIL CHAMBERS
15 LOOCKERMAN PLAZA
DOVER, DELAWARE
Public comments are welcomed on any item and will be permitted at appropriate
times. When possible, please notify the City Clerk (736-7008 or e-mail at
CityClerk@dover.de.us) should you wish to be recognized.
AGENDA ADDITIONS/DELETIONS
1. Request of Elizabeth W. Murphey School - Grant For Judo Mats (Tabled by Committee
on November 25, 2013 So That More Information Could Be Obtained Regarding Where the
Money May Come From)
2. Proposed Ordinance #2013-18 - Budget Amendments for Fiscal Year 2013/14
(Staff Recommends Adoption of Proposed Ordinance #2013-18)
3. Draft Comprehensive Annual Financial Report (CAFR)
(Committee Action Not Required)
4. Adjournment by 7:00 p.m.
/tm
S:\AGENDAS-MINUTES-PACKETS\Committee-Agendas\2013\12-09-2013 LF&A.wpd
THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO
INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.
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ACTION FORM
PROCEEDING: Legislative, Finance & Administration Committee
DEPARTMENT OF ORIGIN: Finance DATE SUBMITTED: 11/26/13
PREPARED BY: Donna Mitchell, Controller/Treasurer
SUBJECT: FYI 4 Budget Ordinance - First Amendment
REFERENCE: N/A
APPROVALS: Committee & Council
EXHIBITS: Draft Budget Ordinances & Revised Capital Investment Plan
EXPENDITURE REQUIRED: As attached AMOUNT BUDGETED: As attached
TIMETABLE:
RECOMMENDED ACTION: Approval of draft budget ordinance to be forwarded to City Council for
first reading on January 13, 2014.
The attached budget ordinance incorporates the following changes into the FY14 Budget.
• Amends the Beginning Budget Balances for all Funds.
• Transfers the favorability in the General Fund Beginning Budget Balance to the Civilian Pension
Fund in accordance with policy.
• Amends the Electric Budget for an unfavorable Beginning Budget Balance by reducing the
transfer to the Electric capital project fund. The capital project fund had a favorable budget
balance and was able to accommodate the reduction in the transfer.
• Amends the Water/Wastewater transfer to the capital project fund for savings in Engineering
wages in accordance with recent Council actions for project design work.
• Capital project funds are amended to reflect the audited Beginning Balances and corresponding
adjustments for those uncompleted projects with multi-year construction periods. A separate
revised Capital Investment Plan is attached for review.
• Grant Funds are changed to reflect programming changes in the Grants based on information
received after the budget was approved.
All changes are notated in red font.
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City of Dover
Fiscal Year 2013/2014 Budget
First Amendment
Capital Investment Plan Amendments
Fiscal Year 2014
Original Revised Prior Prior Year Current Revised
CIP CIP Fiscal Year(s) Budget Year CIP
Budget Budget Expenses Balance Budget Budget
N/A Fire -Apparatus Loans $ 238,500 $ 238,500 $ $ $ 238,500 $ 238,500
N/A Grounds - Vehicles/Equipment $ 50,100 $ 50,100 $ $ $ so, 100 $ 50, 100
LB0901 Library $ 20,800,300 $ 20,800,300 $ 20,388,800 s 411,500 $ $ 20,800,300
Adjusted FY14 Budget $ 411,500
N/A Air Conditioning - JW Pitts Center $ 65,000 $ 65,000 $ s $ 65,000 $ 65,000
PR1402 Schutte Park Land Improvements 30,000 30,000 30,000 30,000
Parks & Recreation $ 9s,ooo ==s=~9s..,,o_o_o $ s $ 9s,ooo ..,S==9=5==,o=o=o
N/A Code Enforcement -Vehicles (2) $ 30,000 $ 30,000 s $ $ 30,000 $ 30,000
N/A Vehicles & Equipment $ 257,300 $ 233,500 s $ $ 233,500 s 233,500
MR1301 Downtown Security Cameras 102,400 48,200 54,200 102,400
PD1302 Police Department Parking Lot 51,800 25,300 26,500 51,800
Police Department $ 257,300 $ 387, 700 s 48,200 $ 79,500 $ 260,000 $ 387,700
Adjsuted FY14 Budget $ 339,500
ST1403 American Avenue $ - $ 18,900 s $ 18,900 $ - $ 18,900
ST1403 Maryland Ave 13,700 13,700 13,700
ST1403 Pear Street 292,400 292,400 292,400
ST1403 Pennsylvania Ave 182,100 3,000 179,100 182,100
ST1403 Pennsylvania Ave Ext 71,600 71,600 71,600
ST1403 Rodney Road 79,100 79,100 79,100
ST1403 West Street 17,900 17,900 17,900
ST1403 Rodney Road Alley 16,400 16,400 16,400
ST1405 American Avenue Ext 30,700 8,800 21,900 30,700
ST1405 Bayard Avenue 10,600 10,600 10,600
ST1405 Greenhill Road 81,100 81,100 81,100
ST1405 Madison Ave 26,500 2,200 24,300 26,500
ST1405 Mary Street 41,900 41,900 41,900
ST1405 West Street 66,000 66,000 66,000
ST1405 S. Hancock Avenue 5,400 5,400 5,400
ST1405 Town Pointe Curb Ramps 3,000 3,000 3,000
ST1404 Village of Westover VI 264,800 264,800 264,800
ST1402 FY14 Sidewalk Program 70,000 70,000 70,000 70,000
N/A Vehicles 181,500 181,500 181,500 181,500
Street Division $ 251,500 $ 1,473,600 $ 14,000 $ 943,300 $ 516,300 $ 1,473,600
Adjusted FY14 Budget $ 1,459,600
ST1304 Garrison Farm Streets & Stormwater $ 2,000,000 $ 2,000,000 $ 63,900 $ 1,936,100 $ $ 2,000,000
Adjusted FY14 Budget $ 1,936,100
N/A Sanitation - Vehicles (2) $ 402,100 s 402,100 $ $ $ 402, 100 $ 402, 100
N/A Information Technology- Server $ 7,000 $ 7,000 $ $ $ 7,000 $ 7,000
N/A Facilities Mangement -Vehicle $ 17,800 $ 17,800 $ $ $ 17,800 $ 17,800
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City of Dover
Fiscal Year 2013/2014 Budget
First Amendment
Capital Investment Plan Amendments
Fiscal Year 2014
Original Revised Prior Prior Year Current Revised
CIP CIP Fiscal Year(s) Budget Year CIP
Budget Budget Expenses Balance Budget Budget
N/A Electronic Gate & Security Camera s 55,ooo =s==5=5..,,,o=o=o s s s 55,000 s. .__5_5...
,o_o_o
Procurement & Inventory
N/A Mayor - Vehicle s s 23,800 s s s 23,800 s 23,800
----
Total General Capital Project Fund $ 24,204,600 $ 25,580,900 $ 20,514,900 $ 3,370,400 $ 1,695,600 $ 25,580,900
Adjusted FY14 Budget $ 5,066,000
ST1401 American Avenue s s 6~800 s - s 62,800 s s 62,800
CT1201 North Street Roundabout 500,000 572,200 572,200 572,200
CT1369 Bayard Avenue 130,000 289,400 289,400 289,400
CT1317 Wesley College Phase I 148,600 148,600 39,300 109,300 148,600
CT14xx Buttner Pl, Susan Pl, & Lakeview Dr 43,200 43,200 43,200
CT14xx Unidentified project request 500,000 500,000 500,000 500,000
Total Community Transportation Fund $ 1,278,600 $ 1,616,200 $ 39,300 $ 1,033,700 $ 543,200 $ 1,616,200
Adjusted FY14 Budget $ 1,576,900
WD0804 1.0 MG Storage Tank - Denney's Road s 4,196,600 s 2,556,000 s 82,500 s 2,083,500 s 390,000 s
2,556,000
WD0805 Piney Point Well 398,800 1,096,200 516,200 580,000 1,096,200
WQ0907 Rt. 13 Water Main Upgrade 1,023,700 2,326,000 2,173,200 152,800 2,326,000
WD1201 Pay As You Go Water Station 30,200 30,200 30,200 30,200
WD1302 Garrison Farm Storage Tank 2,000,000 4,235,000 212,600 1,787,400 2,235,000 4,235,000
WD1304 Future Columbia Well Design 55,000 34,800 34,800 34,800
WD1308 Emergency Generators 80,000 60,000 60,000 60,000
TBD West Dover Connector - Water Design 11,000 11,000 11,000
TBD Denneys Rd. - Water Alignment Design 33,200 33,200 33,200
FY14 Wellhead Redevelopment 75,000 75,000 75,000 75,000
FY14 Vehicles 143,600 26,800 26,800 26,800
Water Division $ 8,002,900 $ 10.484,200 $ 2,984,500 $ 4. 728 700 $ 2 771 000 $ 10 484 200
Adjusted FY14 Budget s 7,499,700
WW1010 Tar Ditch Interceptor Upgrade s 518,200 s 518,200 s 31,900 s 486,300 s s 518,200
WW1204 Baltray Pump Station Replacement 125,000 125,000 20,900 104,100 125,000
WW1205 Dover Brook Gardens Pump Station 65,000 65,000 12,200 52,800 65,000
WW1206 Brandywine Pump Station Replcmnt 402,000 402,000 33,900 368, 100 402,000
WW1207 McKee Run Pump Station lmprvmnts 55,000 55,000 7,700 47,300 55,000
WW1301 Hazlettville Road Interceptor 770,000 770,000 30,000 30,000
WW1302 Lakeview Drive Pump Station Rplcmnt 502,000 502,000 52,000 52,000
WW1303 Westover Pump Station 768,800 768,800 65,000 65,000
WW1304 Garrison Farm Wastewater Projects 2,000,000 3,224,200 108,200 1,891,800 1,224,200 3,224,200
1113xx lnflow/lnfiltratrion - FY13 unidentified 1,000,000 758,900 867,000 (108,100) 758,900
111309 Dover Downs Pump Station Upgrade 16,000 16,000 16,000
111310 Puncheon Run Pump Station Upgrade 21,000 21,000 21,000
111401 Kent Avenue I & I Repair 75,000 75,000 75,000
West Dover Connector - WW Design 33,100 33,100 33,100
FY14 Vehicles 237,200 26,800 26,800 26,800
Wastewater Division $ 6 443 200 $ 7 361 000 $ 214 800 $ 4.001.400 $ l,251.000 $ 5 467,200
Adjusted FY14 Budget s 5,252,400
N/A Water Constuctuion - Vehicle s 90,000 s..._ _9=o..,,,o=o_o s s s 90,000 ..__ _
S 9_o...
,o_o_o
Total Water/Wastewater I & E Fund $ 14,536,100 $ 17,935,200 $ 3,199,300 $ 8,730,100 $ 4,112,000 $ 16,041,400
Adjusted FY14 Budget $ 12,842,100
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City of Dover
Fiscal Year 2013/2014 Budget
First Amendment
Capital Investment Plan Amendments
Fiscal Year 2014
Original Revised Prior Prior Year Current Revised
CIP CIP Fiscal Year(s) Budget Year CIP
Budget Budget Expenses Balance Budget Budget
EG1212 MR Unit 3 Turbine Inspection $ 1,021,000 $ 1,653,500 $ 503,700 $ $ 1,149,800 $ 1,653,500
EG1214 Industrial Wastewater Discharge System 212,000· 282,300 274,300 8,000 282,300
EG1312 Unit 3 Generator Repairs (Originally in EG1212) 236,000 250,900 246,700 4,200 250,900
EG1402 Unit 3 Cooling Tower Repairs 42,000 42,000 42,000 42,000
EG1404 McKee Run #3 Aux System Component 116,000 116,000 116,000 116,000
EG1405 Vansant #11 Component Replacement 32,000 32,000 32,000 32,000
EG1406 McKee Run Energy Pipe Replacement 80,000 80,000 80,000 80,000
EG1407 Metering System Upgrades 25,000 25,000 25,000 25,000
EG1408 McKee/Vansant Safety & Compliance 86,000 86,000 86,000 86,000
EG1409 McKee Run NaturalGas Valves 65,000 65,000 65,000 65,000
EG1410 McKee/Vansant Crane Repair 125,000 125,000 125,000 125,000
EG1413 McKee/Vansant Preserve Structure 42,000 42,000 42,000 42,000
EG1415 McKee Run Units 1 & 2 Component Replmnts 105,000 105,000 105,000 105,000
EG1416 Vansant Capacity Increase 250,000 250,000 250,000 250,000
Electric Generation $ 2,497,000 $ 3,154, 700 $ 1,024,700 $ 12,200 $ 2,117,800 $ 3,154,700
Adjusted FY14 Budget $ 2,130,000
EE1414 New Developments $ 600,000 $ 189,400 $ $ $ 189,400 $ 189,400
EE1410 Air Mobility Command 13,500 13,500 13,500
EE1411 Bergold Lane (DAFB) 29,000 29,000 29,000
EE1412 Capital City Trail 26,500 26,500 26,500
EE1418 The Grande 28,000 28,000 28,000
EE1419 Home 2 Suites Hotel 37,000 37,000 37,000
EE1422 Shorewash Car Wash 13,400 13,400 13,400
EE1423 7-Eleven New Service 5,800 5,800 5,800
EE1426 Eden Hill Entrance 52,400 52,400 52,400
EE1428 Tidewater General Green 34,000 34,000 34,000
EE1429 Clearview Meadows 88,000 88,000 88,000
EE1430 Calpine Equipment Move 83,000 83,000 83,000
EE1415 Meter Changeout Program 150,000 150,000 150,000 150,000
N/A Vehicles & Equipment 350,000 350,000 44,600 350,000 394,600
Transmission & Distribution $ 1,100,000 $ 1,100,000 $ $ 44,600 $ 1,100,000 $ 1,144,600
Adjusted FY14 Budget $ 1,144,600
EE1308 Horsepond Rd Substation $ 761,800 $ 761,800 $ 30,900 $ 139,100 $ 591,800 $ 761,800
EE1312 General Scott Switchgear 1,150,000 1,150,000 50,000 800,000 850,000
EE1314 Capitol Park Overhead to Underground 308,000 568,200 320,200 248,000 568,200
EE1330 Morris Estates Overhead to Underground {Ph 1) 275,000 275,000 242,400 32,600 275,000
EE1401 Air Condition Replacement Monitors 12,000 12,000 12,000 12,000
EE1402 Substation Battery Replacement 24,500 24,500 24,500 24,500
EE1403 Distribution Upgrades 400,000 152,000 152,000 152,000
EE1404 Lighting Improvements 50,000 50,000 50,000 50,000
EE1405 Distribution Feeder Replacement Program 277,500 190,200 190,200 190,200
EE1406 Distrribution Capacitors & Controls 60,000 60,000 60,000 60,000
EE1407 Transmission Line Maintenance Program 75,000 75,000 75,000 75,000
EE1408 Substation Switch Replacement 80,000 80,000 80,000 80,000
EE1417 Bayside Drive (Persimmon Tree/White Oak Rd) 42,300 42,300 42,300
EE1424 McRun Substation Repairs - Emergency 45,000 45,000 45,000
N/A Vehicles & Equipment 35,000 35,000 35,000 35,000
Engineering Division $ 3,508,800 $ 3,521,000 $ 593,500 $ 221, 700 $ 2,405,800 $ 3,221,000
Adjusted FY14 Budget $ 2,627,500
Total Electric I & E Fund $ 7,105,800 $ 7,775,700 $ 1,618,200 $ 278,500 $ 5,623,600 $ 7,520,300
Adjusted FY14 Budget $ 5,902,100
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CITY OF DOVER ORDINANCE# 2013-18
2013-2014 BUDGET ORDINANCES - FIRST AMENDMENT
1 GENERAL FUND
2 REVENUES AND BUDGET FOR 2013-2014
3 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
4 The amount hereinafter named aggregating Forty Million, Five Hundred One Thousand, Five
5 Hundred dollars ($40,501,500) or so much thereof as may be necessary are hereby appropriated
6 from current revenues and ther funds for the use by several departments of the Municipal
7 Government for the Fiscal Year beginning July 1, 2013 and ending June 30, 2014:
8 ORIGINAL REVISED
9 2013/14 2013/14
10 BUDGET BUDGET
11 BEGINNING BALANCE $ 3,455,200 $ 4,219,800
12 REVENUES
13 FINES AND POLICE REVENUE 666,000 666,000
14 INVESTMENT INCOME 75,000 75,000
15 LIBRARY REVENUES 66,600 66,600
16 KENT COUNTY BOOK REIMBURSEMENT 400,000 400,000
17 BUSINESS LICENSES 1,460,000 1,460,000
18 PERMITS AND OTHER LICENSES 1,167,500 1,167,500
19 MISCELLANEOUS CHARGES 63,300 63,300
20 POLICE EXTRA DUTY 650,000 650,000
21 PROPERTY TAXES 11,120,000 11,120,000
22 BID REVENUE 49,500 49,500
23 RECREATION REVENUE 133,000 133,000
24 FRANCHISE FEE 606,200 606,200
25 TRASH FEES 2,676,500 2,676,500
26 RENT REVENUE - GARRISON FARM 118,500 118,500
27 COURT OF CHANCERY FEES 863,200 863,200
28 REVENUES SUBTOTAL 20,115,300 20,115,300
29 INTERFUND SERVICE RECEIPTS
30 INTRAFUND SERVICE RECEIPTS WATER/WASTEWATER 1,134,900 1,134,900
31 INTRAFUND SERVICE RECEIPTS ELECTRIC 3,319,400 3,319,400
32 INTERFUND SERVICE RECEIPTS SUBTOTAL 4,454,300 4,454,300
33 GRANTS
34 POLICE RELATED 110,000 110,000
35 POLICE PENSION GRANT 500,000 . 500,000
36 GREEN ENERGY GRANT 98,500 98,500
37 MISCELLANEOUS GRANTS 25,000 25,000
38 GRANTS SUBTOTAL 733,500 733,500
39 TRANSFERS FROM
40 TRANSFER TAX 1,315,500 1,315,500
41 MUNICIPAL STREET AID 527,400 531,100
42 CIVIL TRAFFIC PENALTIES 600,000 600,000
43 WATER/WASTEWATER 500,000 500,000
44 ELECTRIC 8,000,000 8,000,000
45 OTHER RESERVES 32,000 32,000
46 TRANSFERS FROM SUBTOTAL 10,974,900 10,978,600
47 TOTAL REVENUES 36,278,000 36,281,700
48 TOTALS $ 39,733,200 $ 40,501,500
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49 2013-2014 BUDGET ORDINANCES - CONTINUED
so GENERAL FUND - EXPENDITURES AND BUDGET BALANCE FOR 2013-2014
Sl ORIGINAL REVISED
S2 2013/14 2013/14
S3 DEPARTMENT EXPENSES BUDGET BUDGET
S4 CITY CLERK $ 334,400 $ 334,400
SS COUNCIL 107,800 107,800
S6 TAX ASSESSOR 198,300 198,300
S7 FIRE 692,100 692,100
S8 GROUNDS MAINTENANCE 948,SOO 948,SOO
S9 LIBRARY 1,330,400 1,330,400
60 RECREATION 708,200 708,200
61 LIFE SAFETY 468,200 468,200
62 CODE INFORCEMENT 377,100 377,100
63 PLANNING 444,800 444,800
64 INSPECTIONS S40,300 S40,300
6S ECONOMIC DEVELOPMENT 21S,200 21S,200
66 POLICE 13,S71,800 13,S71,800
67 POLICE EXTRA DUTY 760,000 760,000
68 STREETS 603,700 603,700
69 SANITATION 2,1S3,800 2,1S3,800
70 CITY MANAGER 4S7,300 4S7,300
71 INFORMATION TECHNOLOGY 660,SOO 660,SOO
72 FINANCE 906,SOO 906,SOO
73 PUBLIC SERVICES -ADMINISTRATION 42S,800 42S,800
74 FACILITIES MANAGEMENT 632,600 632,600
7S CENTRAL SERVICES Sl7,600 S17,600
76 FLEET MAINTENANCE 720,700 720,700
77 CUSTOMER SERVICES 1,109,400 1,109,400
78 HUMAN RESOURCES 334,300 334,300
79 MAYOR 83,300 83,300
80 DEPARTMENT SUBTOTALS 29,302,600 29,302,600
81 OTHER EXPENSES
82 DEBT SERVICE SS7,300 SS7,300
83 CONTRIBUTION TO DDP 162,400 162,400
84 MISCELLANEOUS GRANT RELATED EXPENSES 2S,OOO 2S,OOO
8S INSURANCE 6S8,900 6S8,900
86 RETIREES HEALTH CARE 1,636,SOO 1,636,SOO
87 OTHER EMPLOYMENT EXPENSES 400,000 400,000
88 PENSION UNFUNDED LIABILITY l,1S9,100 1,923,700
89 POLICE PENSION FUND - STATE GRANT S00,000 S00,000
90 POLICE PENSION FUND - UNFUNDED LIABILITY 307,400 307,400
91 UNCOLLECTIBLES - TRASH AND OTHER 10,000 10,000
92 STREET LIGHTS 836,000 836,000
93 OTHER EXPENSE SUBTOTAL 6,2S2,600 7,017,200
94 TRANSFERS
9S TRANSFER TO CAPITAL FUND - PROJECTS 1,278,300 1,278,300
96 TRANSFERS SUBTOTAL 1,278,300 1,278,300
97 TOTAL EXPENDITURES 36,833,SOO 37,S98,100
98 CURRENT YEAR BALANCE 2,899,700 2,903,400
99 TOTALS s 39,733,200 s 40,501,500
100 The City Manager is hereby authorized, without further approval of the City Council, to make
101 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
102 department with the exception of any transfers prohibited by City Procedure #F306.
103 ADOPTED :
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104 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
105 GENERAL FUND CONTINGENCY
106 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
107 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
108 The amount hereinafter named aggregating Seven Hundred Forty Six Thousand, Five Hundred
109 dollars ($746,500) or so much thereof as may be necessary are hereby appropriated from current
110 revenues and other funds for the use by several departments of the Municipal Government for the
111 fiscal year beginning July 1, 2013 and ending June 30, 2014:
112 CASH RECEIPTS
113 ORIGINAL REVISED
114 2013/14 2013/14
115 BUDGET BUDGET
116 BEGINNING BALANCE $ 732,100 $ 734,000
117 INTEREST EARNED 12,500 12,500
118 TOTALS $ 744,600 $ 746,500
119 EXPENSE SUMMARY
120 ORIGINAL REVISED
121 2013/14 2013/14
122 BUDGET BUDGET
123 TRANSFER TO OPERATING ACCOUNT
124
s 21,000 $ 21,000
125 CARRY FORWARD TO NEXT YEAR $ 723,600 $ 725,500
126 TOTALS $ 744,600 $ 746,500
127 The City Manager is hereby authorized, without further approval of the City Council, to make
128 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
129 department with the exception of any transfers prohibited by City Procedure #F306.
130 ADOPTED:
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131 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
132 GOVERNMENTAL CAPITAL PROJECTS FUND
133 REVENUES AND BUDGET FOR 2013-2014
134 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
135 The amount hereinafter named aggregating Five Million, One Hundred Fifty Six Thousand, Eight Hundred dollars
136 ($5,156,800) or so much thereof as may be necessary are hereby appropriated from current revenues and other
137 funds for the use by several departments of the Municipal Government for the fiscal year beginning July 2,2013
138 and ending June 30, 2014 :
139 REVENUES
140 ORIGINAL REVISED
141 2013/14 2013/14
142 BUDGET BUDGET
143 BEGINNING BALANCE
144 BEGINNING BALANCE - LIBRARY PROJECT
s 241,200 $ 2,801,800
$ (74,700) $ 256,500
145 REVENUES
146 STATE GRANTS - OTHER 15,000 15,000
147 CONTRACTOR'S CONTRIBUTIONS 264,800
148 TRANSFER FROM COMMUNITY TRANSPORTATION 54,200
149 TRANSFER FROM GENERAL FUND FOR PROJECTS 1,278,300 1,278,300
150 TRANSFER FROM MUNICIPAL STREET AID - CAPITAL 251,200
151 TRANSFER FROM PARKLAND RESERVE 95,000 80,000
152 SUBTOTAL PROJECT RECEIPTS 1,388,300 1,943,500
153 STATE GRANTS - LIBRARY 150,000
154 LIBRARY CAPITAL PLEDGES 5,000
155 SUBTOTAL LIBRARY PROJECT RECEIPTS 155,000
156 TOTAL REVENUES 1,388,300 2,098,500
157 TOTAL BEGINNING BALANCE AND REVENUES $ 1,554,800 $ 5,156,800
158 EXPENSE SUMMARY
159 ORIGINAL REVISED
160 2013/14 2013/14
161 DEPARTMENT EXPENSES BUDGET BUDGET
162 FIRE
163 GROUNDS MAINTENANCE
s 238,500 s 238,500
50,100 50,100
164 LIBRARY 411,500
165 RECREATION 95,000 95,000
166 CODE ENFORCEMENT 30,000 30,000
167 POLICE 257,300 339,500
168 STREETS 251,500 1,459,600
169 STREETS - GARRISON FARM INFRASTRUCTURE 1,936,100
170 SANITATION 402,100 402,100
171 INFORMATION TECHNOLOGY 7,000 7,000
172 FACILITIES MANAGEMENT 17,800 17,800
173 PROCUREMENT & INVENTORY 55,000 55,000
174 MAYOR 23,800
175 DEPARTMENT SUBTOTAL 1,404,300 5,066,000
176 CURRENT YEAR BALANCE 150,500 90,800
177 TOTALS $ 1,554,800 $ 5,156,800
178 The City Manager is hereby authorized, without further approval of the City Council, to make
179 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
180 department with the exception of any transfers prohibited by City Procedure #F306.
181 ADOPTED :
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182 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
183 GENERAL CAPITAL ASSET RESERVE
184 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
185 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
186 The amount hereinafter named aggregating Five Hundred Fifteen Thousand, Threes Hundred dollars
187 ($515,300) or so much thereof as may be necessary are hereby appropriated from current revenues
188 and other funds for the use by several departments of the Municipal Government for the fiscal year
189 beginning July 1, 2013 and ending June 30, 2014:
190 CASH RECEIPTS
191 REVISED REVISED
192 2013/14 2013/14
193 BUDGET BUDGET
194 BEGINNING BALANCE $ 504,000 s 507,300
195 RECEIPTS
196 INTEREST EARNINGS 8,000 8,000
197 TOTAL RECEIPTS 8,000 8,000
198 TOTALS $ 512,000 $ 515,300
199 EXPENSE SUMMARY
200 REVISED REVISED
201 2013/14 2013/14
202 BUDGET BUDGET
203 CARRY FORWARD TO NEXT YEAR $ 512,000 $ 515,300
204 TOTALS $ 512,000 $ 515,300
205 The City Manager is hereby authorized, without further approval of the City Council, to make
206 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
207 department with the exception of any transfers prohibited by City Procedure #F306.
208 ADOPTED :
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209 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
210 PARKLAND/RECREATION RESERVE
211 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
212 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
213 The amount hereinafter named aggregating Two Hundred Five Thousand, Four Hundred dollars
214 ($205,400) or so much thereof as may be necessary are hereby appropriated from current revenues
215 and other funds for the use by several departments of the Municipal Government for the fiscal
216 year beginning July 1, 2013 and ending June 30, 2014:
217 OPERATING REVENUES
218 ORIGINAL REVISED
219 2013/14 2013/14
220 BUDGET BUDGET
221 PRIOR YEAR BALANCE s 202,500 s 202,900
222 INTEREST INCOME 2,500 2,500
223 TOTALS $ 205,000 $ 205,400
224 OPERATING EXPENSES
225 ORIGINAL REVISED
226 2013/14 2013/14
227 BUDGET BUDGET
228 TRANSFER TO CAPITAL PROJECTS FUND s 95,000 s 80,000
229 CURRENT YEAR BALANCE 110,000 125,400
230 TOTALS s 205,000 s 205,400
231 The City Manager is hereby authorized, without further approval of the City Council, to make
232 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
233 department with the exception of any transfers prohibited by City Procedure #F306.
234 ADOPTED:
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235 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
236 WATER/WASTEWATER FUND
237 REVENUES AND BUDGET FOR 2013-2014
238 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
239 The amount hereinafter named aggregating Fourteen Million, Nine Hundred Fifty Four Thousand,
240 dollars ($14,954,000) or so much thereof as may be necessary are hereby appropriated from
241 current revenues and other funds for the use by several departments of the Municipal Government for
242 the fiscal year beginning July 1, 2013 and ending June 30, 2014:
243 ORIGINAL REVISED
244 2013/14 2013/14
245 BUDGET BUDGET
246 BEGINNING BALANCE - WATER $ 770,800 s 732,700
247 BEGINNING BALANCE - WASTEWATER 412,600 441,400
248 BEGINNING BALANCE - KCSA 141,600 (17,300)
249 TOTAL BEGINNING BALANCES 1,325,000 1,156,800
250 BASE REVENUE
251 WATER FEES 4,730,700 4,730,700
252 WASTEWATER FEES 3,642,700 3,642,700
253 WASTEWATER ADJUSTMENT FEES 2,980,300 2,980,300
254 GROUNDWATER INFLOW ADJUSTMENT 1,324,600 1,324,600
255 WATER TANK SPACE LEASING 333,800 333,800
256 SEWER IMPACT FEES 323,000 323,000
257 WATER IMPACT FEES 357,000 357,000
258 INTEREST - WATER 9,100 9,100
259 INTEREST- WASTEWATER 14,000 14,000
260 MISCELLANEOUS SERVICE FEE 82,000 82,000
261 TOTAL REVENUES 13,797,200 13,797,200
262 TOTAL BEGINNING BALANCES AND REVENUES $ 15,122,200 $ 14,954,000
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263 2013-2014 BUDGET ORDINANCES - CONTINUED
264 WATER/WASTEWATER FUND - EXPENDITURES AND BUDGET BALANCE FOR 2013-2014
265 ORIGINAL REVISED
266 2013/14 2013/14
267 DIRECT EXPENSES BUDGET BUDGET
268 ENGINEERING & INSPECTION $ 664,400 $ 631,200
269 WATER CONSTRUCTION 351,400 351,400
270 WATER DEPARTMENT 433,900 433,900
271 WATER TREATMENT PLANT 1,501,800 1,501,800
272 WASTEWATER DEPARTMENT 945,100 945,100
273 DIRECT EXPENDITURE SUBTOTAL 3,896,600 3,863,400
274 OTHER EXPENSES
275 DEBT SERVICE - WATER 403,800 403,800
276 DEBT SERVICE - WASTEWATER 615,700 615,700
277 RETIREES HEALTH CARE 200,000 200,000
278 OTHER EMPLOYMENT EXPENSES 25,000 25,000
279 PENSION UNFUNDED LIABILITY 339,400 339,400
280 KENT COUNTY TREATMENT CHARGE 3,524,800 3,524,800
281 INTRAFUND SERVICE FEES 1,233,400 1,233,400
282 OTHER EXPENSES SUBTOTAL 6,342,100 6,342,100
283 TRANSFER TO
284 GENERAL FUND FROM WATER 250,000 250,000
285 GENERAL FUND FROM WASTEWATER 250,000 250,000
286 WATER IMP AND EXT 1,200,000 1,233,200
287 WASTEWATER IMP AND EXT 1,330,000 1,330,000
288 TRANSFER TO SUBTOTAL 3,030,000 3,063,200
289 TOTALEXPENSES 13,268,700 13,268,700
290 CURRENT YEAR BALANCES
291 CURRENT YEAR BALANCE WATER 1,056,400 1,018,300
292 CURRENT YEAR BALANCE WASTEWATER 797,100 825,900
293 CURRENT YEAR BALANCE KCSA (158,900)
294 CURRENT YEAR BALANCE SUBTOTALS 1,853,500 1,685,300
295 TOTAL CURRENT YEAR BALANCES AND EXPENSES $ 15,122,200 $ 14,954,000
296 The City Manager is hereby authorized, without further approval of the City Council, to make
297 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
298 department with the exception of any transfers prohibited by City Procedure #F306.
299 ADOPTED:
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300 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
301 WATER/WASTEWATER CONTINGENCY RESERVE
302 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
303 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
304 The amount hereinafter named aggregating Two Hundred Ninety Seven Thousand, Four Hundred dollars
305 ($297,400) or so much thereof as may be necessary are hereby appropriated from current revenues
306 and other funds for the use by several departments of the Municipal Government for the fiscal year
307 beginning July 1, 2013 and ending June 30, 2014:
308 CASH RECEIPTS
309 ORIGINAL REVISED
310 2013/14 2013/14
311 BUDGET BUDGET
312 BEGINNING BALANCE - WATER s 103,800 s 104,100
313 BEGINNING BALANCE - WASTEWATER $ 188,300 $ 188,300
314 TOTAL BEGINNING BALANCES $ 292,100 $ 292,400
315 RECEIPTS
316 INTEREST EARNINGS 5,000 5,000
317 TOTAL RECEIPTS 5,000 5,000
318 TOTALS $ 297,100 $ 297,400
319 EXPENSE SUMMARY
320 ORIGINAL REVISED
321 2013/14 2013/14
322 EXPENSES BUDGET BUDGET
323 TRANSFER TO OPERATING FUND/RESERVES
324 TOTALEXPENSES
325 CURRENT YEAR BALANCE - WATER 105,600 106,600
326 CURRENT YEAR BALANCE - WASTEWATER 191,500 190,800
327 CURRENT YEAR BALANCE SUBTOTALS 297,100 297,400
328 TOTAL EXPENSES AND CURRENT YEAR BALANCES $ 297,100 $ 297,400
329 The City Manager is hereby authorized, without further approval of the City Council, to make
330 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
331 department with the exception of any transfers prohibited by City Procedure #F306.
332 ADOPTED :
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333 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
334 WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND
335 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
336 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
337 The amount hereinafter named aggregating Fifteen Million, Four Hundred Fifty Four Thousand, Nine Hundred
338 dollars ($15,454,900) or so much thereof as may be necessary are hereby appropriated from current revenues
339 and other funds for the use by several departments of the Municipal Government for the fiscal year beginning
340 July 1, 2013 and ending June 30, 2014:
341 CASH RECEIPTS
342 ORIGINAL REVISED
343 2013/14 2013/14
344 BUDGET BUDGET
345 PRIOR YEAR BALANCE -WATER $ 1,620,000 s 4,473,800
346 PRIOR YEAR BALANCE-WASTEWATER 660,900 2,807,000
347 TOTAL BEGINNING BALANCES 2,280,900 7,280,800
348 RECEIPTS
349 BOND PROCEEDS - WATER - 2013 ISSUE 3,000,000
350 BOND PROCEEDS - WASTEWATER - 2013 ISSUE 1,067,900
351 BOND PROCEEDS-WASTEWATER - 2011 ISSUE (DRLP) 62,000
352 ARBITRAGE REBATE - IRS REFUND 66,000
353 TRANS FROM OPERATING FUND FOR WATER 1,200,000 1,233,200
354 TRANS FROM OPERATING FUND FOR WASTEWATER 1,330,000 1,330,000
355 TRANSFER FROM WATER IMPACT FEE RESERVE 390,000 390,000
356 TRANSFER FROM WASTEWATER IMPACT FEE RESERVE 1,000,000
357 INTEREST INCOME 25,000 25,000
358 TOTAL RECEIPTS 2,945,000 8,174,100
359 TOTALS $ 5,225,900 $ 15,454,900
360 EXPENSE SUMMARY
361 ORIGINAL REVISED
362 2013/14 2013/14
363 EXPENSES BUDGET BUDGET
364 WATER $ 1,476,800 $ 7,499,700
365 WASTEWATER 1,251,000 5,252,400
366 WATER CONSTRUCTION 90,000 90,000
367 TOTALEXPENSES 2,817,800 12,842,100
368 CURRENT YEAR BALANCE -WATER 1,655,700 1,552,800
369 CURRENT YEAR BALANCE - WASTEWATER 752,400 1,060,000
370 CURRENT YEAR BALANCE SUBTOTALS 2,408,100 2,612,800
371 TOTALS $ 5,225,900 $ 15,454,900
372 The City Manager is hereby authorized, without further approval of the City Council, to make
373 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
374 department with the exception of any transfers prohibited by City Procedure #F306.
375 ADOPTED:
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376 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
377 WATER/WASTEWATER CAPITAL ASSET RESERVE
378 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
379 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
380 The amount hereinafter named aggregating One Million, Twenty Six Thousand, Nine Hundred dollars
381 ($1,026,900) or so much thereof as may be necessary are hereby appropriated from current
382 revenues and other funds for the use by several departments of the Municipal Government for
383 the fiscal year beginning July 1, 2013 and ending June 30, 2014:
384 CASH RECEIPTS
385 ORIGINAL REVISED
386 2013/14 2013/14
387 BUDGET BUDGET
388 BEGINNING BALANCE - WATER $ 504,400 $ 505,400
389 BEGINNING BALANCE - WASTEWATER 503,700 504,300
390 TOTAL BEGINNING BALANCES 1,008,100 1,009,700
391 RECEIPTS
392 INTEREST EARNINGS - WATER 8,600 8,600
393 INTEREST EARNINGS - WASTEWATER 8,600 8,600
394 TRANSFER FROM WATER
395 TRANSFER FROM WASTEWATER
396 TOTAL RECEIPTS 17,200 17,200
397 TOTALS $ 1,025,300 $ 1,026,900
398 EXPENSE SUMMARY
399 ORIGINAL REVISED
400 2013/14 2013/14
401 BUDGET BUDGET
402 CURRENT YEAR BALANCE - WATER $ 513,000 $ 514,000
403 CURRENT YEAR BALANCE - WASTEWATER 512,300 512,900
404 CURRENT YEAR BALANCE SUBTOTALS 1,025,300 1,026,900
405 TOTALS $ 1,025,300 $ 1,026,900
406 The City Manager is hereby authorized, without further approval of the City Council, to make
407 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
408 department with the exception of any transfers prohibited by City Procedure #F306.
409 ADOPTED:
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410 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
411 ELECTRIC REVENUE FUND
412 REVENUES AND BUDGET FOR 2013-2014
413 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
414 The amount hereinafter named aggregating Eighty Nine Million, Six Hundred Six Thousand, Five
415 Hundred dollars ($89,606,500) or so much thereof as may be necessary are hereby appropriated from
416 current revenues and other funds for the use by several departments of the Municipal Government for
417 the fiscal year beginning July 1, 2013 and ending June 30, 2014:
418 ORIGINAL REVISED
419 2013/14 2013/14
420 BUDGET BUDGET
421 BEGINNING BALANCE $ 7,152,400 s 6,620,900
422 BASE REVENUE
423 DIRECT SALES TO CUSTOMER 76,286,700 76,286,700
424 UTILITY TAX 1,492,200 1,492,200
425 MISCELLANEOUS REVENUE 602,000 602,000
426 RENT REVENUE 251,000 251,000
427 GREEN ENERGY 135,800 135,800
428 INTEREST EARNINGS 119,400 119,400
429 TRANSFER FROM RATE STABILIZATION 4,000,000 4,000,000
430 INTRAFUND SERVICE RECEIPTS WATER/WASTEWATER 98,500 98,500
431 TOTAL REVENUES 82,985,600 82,985,600
432 TOTALS $ 90,138,000 $ 89,606,500
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433 2013-2014 BUDGET ORDINANCES - CONTINUED
434 ELECTRIC REVENUE FUND - EXPENDITURES & BUDGET BALANCE FOR 2013-2014
435 ORIGINAL REVISED
436 2013/14 2013/14
437 EXPENSES BUDGET BUDGET
438 POWER SUPPLY $ 23,832,000 $ 23,832,000
439 SOLAR ENERGY 1,565,800 1,565,800
440 SOLAR RENEWAL ENERGY CREDITS 300,000 300,000
441 POWER SUPPLY MANAGEMENT 996,000 996,000
442 PJM CHARGES - ENERGY 12,812,900 12,812,900
443 PJM CHARGES - TRANSMISSION & FEES 4,740,000 4,740,000
444 CAPACITY CHARGES 15,787,200 15,787,200
445 SUB-TOTAL POWER SUPPLY 60,033,900 60,033,900
446 PLANT OPERATIONS 6,015,800 6,015,800
447 PJM SPOT MARKET ENERGY (230,500) (230,500)
448 PJM CREDITS (397,000) {397,000)
449 CAPACITY CREDITS (15,079,800) (15,079,800)
450 GENERATION SUBTOTAL (9,691,500) (9,691,500)
451 POWER SUPPLY & GENERATION SUBTOTAL 50,342,400 50,342,400
452 DIRECT EXPENDITURES
453 TRANSMISSION/DISTRIBUTION 3,302,500 3,302,500
454 ELECTRICAL ENGINEERING 1,192,200 1,192,200
455 ADMINISTRATION 597,000 597,000
456 METER READING 220,300 220,300
457 SYSTEMS OPERATIONS 543,600 543,600
458 DIRECT EXPENDITURE SUBTOTALS 5,855,600 5,855,600
459 OTHER EXPENSES:
460 UTILITY TAX 1,492,200 1,492,200
461 ALLOW FOR UNCOLLECTIBLES 200,000 200,000
462 CONTRACTUAL SERVICES - RFP'S 100,000 100,000
463 RETIREES HEALTH CARE 513,300 513,300
464 OTHER EMPLOYMENT EXPENSES 150,000 150,000
465 TRANSFER TO PENSION UNFUNDED LIABILITY 1,314,200 1,314,200
466 OPEB UNFUNDED LIABILITY 975,700 975,700
467 GREEN ENERGY PAYMENT TO DEMEC 135,800 135,800
468 INTRAFUND SERVICE FEES 3,319,400 3,319,400
469 INTEREST ON DEPOSITS 27,000 27,000
470 DEBT SERVICE 3,301,900 3,301,900
471 OTHER EXPENSES SUBTOTAL 11,529,500 11,529,500
472 TRANSFER TO
473 IMPROVEMENT & EXTENSION 5,448,600 4,918,600
474 GENERAL FUND 8,000,000 8,000,000
475 TRANSFER TO SUBTOTAL 13,448,600 12,918,600
476 TOTALEXPENSES 81,176,100 80,646,100
477 CURRENT YEAR BALANCE 8,961,900 8,960,400
478 TOTALS s 90,138,000 s 89,606,500
479 The City Manager is hereby authorized, without further approval of the City Council, to make
480 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
481 department with the exception of any transfers prohibited by City Procedure #F306.
482 ADOPTED:
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483 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
484 ELECTRIC UTILITY CONTINGENCY RESERVE
485 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
486 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
487 The amount hereinafter named aggregating Eight Hundred Twenty Six Thousand, Four Hundred dollars
488 ($826,400) or so much thereof as may be necessary are hereby appropriated from current revenues
489 and other funds for the use by several departments of the Municipal Government for the fiscal year
490 beginning July 1, 2013 and ending June 30, 2014:
491 CASH RECEIPTS
492 ORIGINAL REVISED
493 2013/14 2013/14
494 BUDGET BUDGET
495 BEGINNING BALANCE $ 814,300 $ 814,200
496 RECEIPTS
497 INTEREST EARNINGS 12,200 12,200
498 TOTAL RECEIPTS 12,200 12,200
499 TOTALS $ 826,500 $ 826,400
500 EXPENSE SUMMARY
501 ORIGINAL REVISED
502 2013/14 2013/14
503 EXPENSES BUDGET BUDGET
504 TRANSFER TO INSURANCE STABILIZATION RESERVE
505 TOTALEXPENSES
506 CURRENT YEAR BALANCE 826,500 826,400
507 TOTALS $ 826,500 $ 826,400
508 The City Manager is hereby authorized, without further approval of the City Council, to make
509 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
510 department with the exception of any transfers prohibited by City Procedure #F306.
511 ADOPTED:
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512 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
513 ELECTRIC UTILITY INSURANCE STABLIZATION RESERVE
514 SOURCES AND USE OF FUNDS FOR 2013-2014
515 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
516 The amount hereinafter named aggregating Seven Hundred Forty Three Thousand, Nine Hundred dollars
517 ($743,900) or so much thereof as may be necessary are hereby appropriated from current revenues
518 and other funds for the use by several departments of the Municipal Government for the fiscal year
519 beginning July 1, 2013 and ending June 30, 2014:
520 CASH RECEIPTS
521 ORIGINAL REVISED
522 2013/14 2013/14
523 BUDGET BUDGET
524 BEGINNING BALANCE $ 728,000 s 733,000
525 INTEREST EARNINGS 10,900 10,900
526 TOTALS $ 738,900 $ 743,900
527 EXPENSE SUMMARY
528 ORIGINAL REVISED
529 2013/14 2013/14
530 BUDGET BUDGET
531 TRANSFER TO ELECTRIC IMPROVEMENT & EXTENSION
532 CURRENT YEAR BALANCE 738,900 743,900
533 TOTALS $ 738,900 $ 743,900
534 The City Manager is hereby authorized, without further approval of the City Council, to make
535 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
536 department with the exception of any transfers prohibited by City Procedure #F306 .
537 ADOPTED:
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538 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
539 ELECTRIC UTILITY RATE STABLIZATION RESERVE
540 SOURCES AND USE OF FUNDS FOR 2013-2014
541 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
542 The amount hereinafter named aggregating Seventeen Million, Six Hundred Forty Two Thousand, Five
543 Hundred dollars ($17,642,500) or so much thereof as may be necessary are hereby appropriated from
544 current revenues and other funds for the use by several departments of the Municipal Government for
545 the fiscal year beginning July 1, 2013 and ending June 30, 2014:
546 CASH RECEIPTS
547 ORIGINAL REVISED
548 2013/14 2013/14
549 BUDGET BUDGET
550 BEGINNING BALANCE $ 17,383,600 s 17,382,100
551 INTEREST EARNINGS 260,400 260,400
552 TOTALS $ 17,644,000 $ 17,642,500
553 EXPENSE SUMMARY
554 ORIGINAL REVISED
555 2013/14 2013/14
556 BUDGET BUDGET
557 TRANSFER TO ELECTRIC FUND $ 4,000,000 $ 4,000,000
558 CURRENT YEAR BALANCE 13,644,000 13,642,500
559 TOTALS $ 17,644,000 $ 17,642,500
560 The City Manager is hereby authorized, without further approval of the City Council, to make
561 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
562 department with the exception of any transfers prohibited by City Procedure #F306.
563 ADOPTED:
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564 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
565 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND
566 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
567 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
568 The amount hereinafter named aggregating Nine Million, Three Hundred Sixty Four Thousand dollars
569 ($9,364,000) or so much thereof as may be necessary are hereby appropriated from current
570 revenues and other funds for the use by several departments of the Municipal Government for the
571 fiscal year beginning July 1, 2013 and ending June 30, 2014:
572 CASH RECEIPTS
573 ORIGINAL REVISED
574 2013/14 2013/14
575 BUDGET BUDGET
576 BEGINNING BALANCE $ 3,091,000 $ 3,980,200
577 RECEIPTS
578 TRANSFER FROM ELECTRIC 5,448,600 4,918,600
579 GENERAL SERVICE BILLING 440,000 440,000
580 INTEREST EARNINGS 25,200 25,200
581 TOTAL RECEIPTS 5,913,800 5,383,800
582 TOTALS $ 9,004,800 $ 9,364,000
583 EXPENSE SUMMARY
584 ORIGINAL REVISED
585 2013/14 2013/14
586 EXPENSES BUDGET BUDGET
587 ELECTRIC GENERATION $ 2,117,800 s 2,130,000
588 TRANSMISSION AND DISTRIBUTION 1,100,000 1,144,600
589 ELECTRICAL ENGINEERING 2,405,800 2,627,500
590 TOTALEXPENSES 5,623,600 5,902,100
591 CURRENT YEAR BALANCE 3,381,200 3,461,900
592 TOTALS $ 9,004,800 $ 9,364,000
593 The City Manager is hereby authorized, without further approval of the City Council, to make
594 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
595 department with the exception of any transfers prohibited by City Procedure #F306.
596 ADOPTED:
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597 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
598 ELECTRIC UTILITY DEPRECIATION RESERVE
599 SOURCES AND USE OF FUNDS FOR 2013-2014
600 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
601 The amount hereinafter named aggregating Ten Million, Three Thousand, One Hundred dollars
602 ($10,003,100) or so much thereof as may be necessary are hereby appropriated from current
603 revenues and other funds for the use by several departments of the Municipal Government for the
604 fiscal year beginning July 1, 2013 and ending June 30, 2014:
605 CASH RECEIPTS
606 ORIGINAL REVISED
607 2013/14 2013/14
608 BUDGET BUDGET
609 BEGINNING BALANCE $ 9,888,200 s 9,855,700
610 INTEREST EARNINGS 147,400 147,400
611 TOTALS $ 10,035,600 $ 10,003,100
612 EXPENSE SUMMARY
613 ORIGINAL REVISED
614 2013/14 2013/14
615 BUDGET BUDGET
616 CURRENT YEAR BALANCE 10,035,600 10,003,100
617 TOTALS $ 10,035,600 $ 10,003,100
618 The City Manager is hereby authorized, without further approval of the City Council, to make
619 interdepartmental transfers of up to five percent ofthe amount hereinafter appropriated to any
620 department with the exception of any transfers prohibited by City Procedure #F306.
621 ADOPTED:
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622 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
623 ELECTRIC UTILITY FUTURE CAPACITY RESERVE
624 SOURCES AND USE OF FUNDS FOR 2013-2014
625 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
626 The amount hereinafter named aggregating Ten Million, One Hundred Forty Five Thousand, Eight Hundred
627 dollars ($10,145,800) or so much thereof as may be necessary are hereby appropriated from current
628 revenues and other funds for the use by several departments of the Municipal Government for the
629 fiscal year beginning July 1, 2013 and ending June 30, 2014:
630 CASH RECEIPTS
631 ORIGINAL REVISED
632 2013/14 2013/14
633 BUDGET BUDGET
634 BEGINNING BALANCE $ 9,989,900 s 10,004,200
635 INTEREST EARNINGS 141,600 141,600
636 TOTALS $ 10,131,500 $ 10,145,800
637 EXPENSE SUMMARY
638 ORIGINAL REVISED
639 2013/14 2013/14
640 BUDGET BUDGET
641 CURRENT YEAR BALANCE 10,131,500 10,145,800
642 TOTALS $ 10,131,500 $ 10,145,800
643 The City Manager is hereby authorized, without further approval of the City Council, to make
644 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
645 department with the exception of any transfers prohibited by City Procedure #F306.
646 ADOPTED:
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647 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
648 MUNICIPAL STREET AID FUND
649 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
650 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
651 The amount hereinafter named aggregating Seven Hundred Eighty Two Thousand, Four Hundred
652 dollars ($782,400) or so much thereof as may be necessary are hereby appropriated from current
653 revenues and other funds for the use by several departments of the Municipal Government for the
654 fiscal year beginning July 1, 2013 and ending June 30, 2014:
655 CASH RECEIPTS
656 ORIGINAL REVISED
657 2013/14 2013/14
658 BUDGET BUDGET
659 BEGINNING BALANCE s 100 s 251,500
660 STATE GRANT - OPERATIONS 527,400 530,900
661 STATE GRANT- CAPITAL
662 TOTALS $ 527,500 $ 782,400
663 BUDGET SUMMARY
664 ORIGINAL REVISED
665 2013/14 2013/14
666 BUDGET BUDGET
667 TRANSFER TO GENERAL FUND - OPERATIONS s 527,400 s 531,100
668 TRANSFER TO GENERAL FUND - CAPITAL 251,200
669 CURRENT YEAR BALANCE 100 100
670 TOTALS $ 527,500 $ 782,400
671 The City Manager is hereby authorized, without further approval of the City Council, to make
672 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
673 department with the exception of any transfers prohibited by City Procedure #F306.
674 ADOPTED :
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675 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
676 COMMUNITY TRANSPORTATION IMPROVEMENT FUND
677 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
678 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
679 The amount hereinafter named aggregating One Million, Five Hundred Seventy Seven Thousand, Four
680 Hundred dollars ($1,577,400) or so much thereof as may be necessary are hereby appropriated from
681 current revenues and other funds for the use by several departments of the Municipal Government
682 for the fiscal year beginning July 1, 2013 and ending June 30, 2014:
683 OPERATING REVENUES
684 ORIGINAL REVISED
685 2013/14 2013/14
686 BUDGET BUDGET
687 PRIOR YEAR BALANCE s 165,300 s 189,300
688 GRANTS REVENUE - DELDOT 500,000 1,387,600
689 INTEREST INCOME 500 500
690 TOTAL REVENUES 500,500 1,388,100
691 TOTALS $ 665,800 $ 1,577,400
692 OPERATING EXPENSES
693 ORIGINAL REVISED
694 2013/14 2013/14
695 BUDGET BUDGET
696 PROGRAM EXPENSES - DELDOT
697 TRANSFER TO GENERAL CAPITAL PROJECT FUND
s 500,000 s 1,522,700
54,200
698 TOTAL EXPENDITURES 500,000 1,576,900
699 CURRENT YEAR BALANCE 165,800 500
700 TOTALS $ 665,800 $ 1,577,400
701 The City Manager is hereby authorized, without further approval ofthe City Council, to make
702 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
703 department with the exception of any transfers prohibited by City Procedure #F306.
704 ADOPTED :
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705 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
706 WORKERS COMPENSATION FUND
707 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
708 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
709 The amount hereinafter named aggregating One Million, Seven Hundred Sixty Nine Thousand, One
710 Hundred dollars ($1,769,100) or so much thereof as may be necessary are hereby appropriated from
711 current revenues and other funds for the use by several departments of the Municipal Government
712 for the fiscal year beginning July 2, 2013 and ending June 30, 2014 :
713 OPERATING REVENUES
714 ORIGINAL REVISED
715 2013/14 2013/14
716 BUDGET BUDGET
717 PRIOR YEAR BALANCE s 1,200,600 s 1,267,800
718 INTEREST INCOME 10,600 10,600
719 PREMIUM FROM CITY 490,700 490,700
720 TOTALS $ 1,701,900 $ 1,769,100
721 OPERATING EXPENSES
722 ORIGINAL REVISED
723 2013/14 2013/14
. 724 BUDGET BUDGET
725 PROGRAM EXPENSES/SUPPLIES - CLAIMS s 450,000 s 450,000
726 INSURANCE 76,500 76,500
727 BANK FEES 600 600
728 STATE OF DEL - SELF INSURANCE TAX 37,000 37,000
729 CONTRACTUAL SERVICES 57,000 57,000
730 TOTALEXPENSES 621,100 621,100
731 CURRENT VEAR BALANCE 1,080,800 1,148,000
732 TOTALS $ 1,701,900 $ 1,769,100
733 The City Manager is hereby authorized, without further approval of the City Council, to make
734 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
735 department with the exception of any transfers prohibited by City Procedure #F306.
736 ADOPTED :
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737 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
738 LIBRARY GRANT FUND
739 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
740 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
741 The amount hereinafter named aggregating Three Hundred Four Thousand, Four Hundred dollars
742 ($304,400) or so much thereof as may be necessary are hereby appropriated from current revenues
743 and other funds for the use by several departments of the Municipal Government for the fiscal year
744 beginning July 1, 2013 and ending June 30, 2014:
745 OPERATING REVENUES
746 ORIGINAL REVISED
747 2013/14 2013/14
748 BUDGET BUDGET
749 BEGINNING BALANCE s s 27,800
750 STATE GRANT 270,100 274,100
751 FEDERAL GRANT 2,500
752 TOTALS $ 270,100 $ 304,400
753 OPERATING EXPENSES
754 ORIGINAL REVISED
755 2013/14 2013/14
756 BUDGET BUDGET
757 PROGRAM EXPENSES/SUPPLIES s 28,000 s 28,000
758 OFFICE SUPPLIES 24,000 24,000
759 PRINTING/DUPLICATING 8,900 8,900
760 POSTAGE 100 100
761 BOOKS 124,900 124,900
762 FURNITURE 2,000 2,000
763 AUDIO VISUAL SUPPLIES 74,000 74,000
764 TRAINING/CONF/FOOD/TRAV 3,500 3,500
765 OFFICE EQUIPMENT/REPAIRS & MAINT 2,000 2,000
766 COMPUTER HARDWARE 2,700 2,700
767 SUBTOTALEXPENSES 270,100 270,100
768 CURRENT YEAR BALANCE 34,300
769 TOTALS $ 270,100 $ 304,400
770 The City Manager is hereby authorized, without further approval of the City Council, to make
771 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
772 department with the exception of any transfers prohibited by City Procedure #F306.
773 ADOPTED:
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774 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
775 POLICE GRANT FUNDS
776 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
777 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
778 The amount hereinafter named aggregating Four Hundred Eighty Eight Thousand, Six Hundred dollars
779 ($488,600) or so much thereof as may be necessary are hereby appropriated from current revenues
780 and other funds for the use by several departments of the Municipal Government for the fiscal year
781 beginning July 1, 2013 and ending June 30, 2014:
782 OPERATING REVENUES
783 ORIGINAL REVISED
784 2013/14 2013/14
785 BUDGET BUDGET
786 BEGINNING BALANCE $ 215,000 $ 100
787 GRANTS RECEIVED 413,000 488,500
788 TOTALS $ 628,000 $ 488,600
789 OPERATING EXPENSES
790 ORIGINAL REVISED
791 2013/14 2013/14
792 BUDGET BUDGET
793 PROGRAM EXPENSES/SUPPLIES $ 191,000 $ 224,700
794 COMPUTER HARDWARE 60,000 60,000
795 TELEPHONE/FAX 15,000 15,000
796 TRAINING/CONF/FOOD/TRAV 36,000 36,000
797 CONSULTING/AUDIT FEES 1,000 1,000
798 TRANSFER TO GENERAL FUND 110,000 151,800
799 SUBTOTALEXPENSES 413,000 488,500
800 CURRENT YEAR BALANCE 215,000 100
801 TOTALS $ 628,000 $ 488,600
802 The City Manager is hereby authorized, without further approval of the City Council, to make
803 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
804 department with the exception of any transfers prohibited by City Procedure #F306.
805 ADOPTED :
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806 2013-2014 BUDGET ORDINANCE-FIRST AMENDMENT - CONTINUED
807 CDBG FUND
808 CASH RECEIPTS/REVENUES AND BUDGET FOR 2013-2014
809 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
810 The amount hereinafter named aggregating Two Hundred Forty Nine Thousand, Six Hundred dollars
811 ($249,600) or so much thereof as may be necessary are hereby appropriated from current revenues
812 and other funds for the use by several departments of the Municipal Government for the fiscal year
813 beginning July 1, 2013 and ending June 30, 2014:
814 OPERATING REVENUES
815 ORIGINAL REVISED
816 2013/14 2013/14
817 BUDGET BUDGET
818 BEGINNING BALANCE - CDBG $ - $ 2,000
819 BEGINNING BALANCE - NSP $ $ 2,800
820 GRANTS RECEIVED 223,600 244,800
821 TOTALS $ 223,600 $ 249,600
822 OPERATING EXPENSES
823 ORIGINAL REVISED
824 2013/14 2013/14
825 BUDGET BUDGET
826 CURRENT YEAR CLOSING COST/DOWN PAYMENT PROG $ 40,000 $ 40,000
827 CURRENT YEAR DOVER INTERFAITH MINISTRY 27,500 27,500
828 CURRENT YEAR MHDC EMERGENCY HOME REPAIR 40,000 40,000
829 CURRENT YEAR ELIZABETH W MURPHEY SCHOOL 32,700 39,700
830 CURRENT YEAR NCALL RESEARCH INC 6,000 8,900
831 CURRENT YEAR MILFORD HOUSING H/O REHAB 32,700 39,700
832 CURRENT YEAR SALARIES 44,700 49,000
833 SUBTOTALEXPENSES 223,600 244,800
834 CURRENT YEAR BALANCE 4,800
835 TOTALS s 223,600 s 249,600
836 The City Manager is hereby authorized, without further approval of the City Council, to make
837 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any
838 department with the exception of any transfers prohibited by City Procedure #F306.
839 ADOPTED:
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For the Fiscal Year Ended
June 30, 2013
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Prepared by the Finance Department
Donna S. Mitchell, Controller/Treasurer
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Acknowledgements
The City of Dover’s Comprehensive Annual Financial Report was
prepared by the Finance Department.
Tracey Lisiecki,
Financial Reporting & Accounting Manager
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Margaret Teal, CPA
Assistant Finance Director
Linda Gomes
Administrative Assistant
T Jeffrey Dill
Accountant II
Karlett Walker
Accountant II
Sharon Daniel
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Account Clerk II
Katie Heffington
Payroll Specialist
Special appreciation to:
Special appreciation is extended to Mr. Scott Koenig, City Manager
and all personnel throughout the City for their continued support of
the Finance Department.
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INTRODUCTORY
SECTION
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THIS SECTION CONTAINS THE FOLLOWING:
LETTER OF TRANSMITTAL
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CERTIFICATE OF ACHIEVEMENT FOR
EXCELLENCE IN FINANCIAL REPORTING
LIST OF ELECTED OFFICIALS
LIST OF APPOINTED OFFICIALS
LIST OF COMMISSIONS
ORGANIZATIONAL CHART
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 2
December 9, 2013
The Honorable Mayor,
Honorable Council President,
Members of the City Council
and Citizens of the City of Dover
Dover, Delaware 19901
Ladies and Gentlemen:
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I am pleased to submit the Comprehensive Annual Financial Report of the City of Dover for the
fiscal year ended June 30, 2013. This report is published to comply with the provisions of
Article IV, Section 46 of the City Charter. It is also intended to provide financial data to the tax
and ratepayers, bondholders, trustees, banks, federal and state agencies and the financial
community at large.
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Management assumes full responsibility for the completeness and reliability of the information
contained in this report, based upon a comprehensive framework of internal control that it has
established for this purpose. Because the cost of internal control should not exceed
anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance
that the financial statements are free of any material misstatements.
The financial statements in this report have been audited by SB & Company, LLC, an
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independent firm of certified public accountants as required by Section 46 of the City Charter.
SB & Company, LLC has provided an unqualified opinion on the City of Dover financial
statements for the year ended June 30, 2013. The independent public accountant’s report is
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located at the front of the financial section of this report.
Management’s Discussion and Analysis (MD&A) provides a narrative introduction, overview,
and analysis of the basic financial statements. The MD&A complements this letter of
transmittal and should be read in conjunction with it. Our MD&A can be found immediately
following the report of our independent auditors.
THE REPORTING ENTITY AND ITS SERVICES
The City of Dover was incorporated in 1829 under a Charter granted by the General Assembly.
Dover is the Capital of the State of Delaware and is located in the central part of the state. It is
home to the State Governor’s office, legislative offices, and is the County seat for Kent County.
The City currently occupies a land area of 23 square miles and serves a population of
approximately 36,492.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 2
Dover’s governing body is composed of a Mayor and nine Council Members, with one Council
Member elected by Council to serve as Council President. Two members of City Council are
elected from each of the four districts; the ninth Council member of Council and the Mayor are
elected at-large. On February 6, 2012, the City’s Charter was amended to extend the term
lengths of the Mayor and Council from two years to four years. Beginning with the municipal
election scheduled for May 2013, elected officials will serve four-year staggered terms. The
Council is responsible for all matters of policy and is the authority for levying taxes, securing
revenues, authorizing expenditures of City funds and incurring City debts. The City of Dover
operates under a Council – Manager form of government.
The City provides a full range of services as mandated by the Charter or adopted by the City
Council. They include police protection, street and sanitation maintenance, recreation, library,
community development, economic development, public improvements, planning and zoning,
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safety inspections, electric power generation and distribution, water and wastewater services,
legislative services and general administration.
Within the City is a volunteer fire company that is autonomous. Under established criteria, the
operations of the Robbins Hose Fire Company are not a part of this report. However, the City
provides financing for dispatching personnel costs, most of the building and equipment
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maintenance, supplies and contractual services. The City also provides funding to Robbins
Hose for payments on several pieces of firefighting apparatus. These payments are grouped
under the Fire Department and are included in the General Fund.
The Fire Chief is elected by the volunteer members of the Fire Company. The City Council
traditionally adopts the election and the City Council officially appoints the Fire Chief for a one-
year term. Therefore, the position of Fire Chief is included in the City organization chart.
The Capital School District does not meet the established criteria for inclusion in the reporting
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entity and, accordingly, is excluded from this report.
The City Council shall, on or before the second Monday of June in each year, adopt a budget
for the succeeding fiscal year. This annual budget serves as the foundation for the City of
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Dover’s financial planning and control. The budget is prepared by fund and department. With
approval of the City Manager and Controller/Treasurer, Department Heads may transfer
resources within or between departments, with the exception of capital project budgets.
Transfers between funds and transfers of capital project budgets, however, need special
approval from the City Council.
ECONOMIC CONDITION AND FUTURE GROWTH
The City of Dover is distinguished as the dominant center of employment, commerce,
educational opportunity, and cultural activity in central Delaware. Development activity in the
Capital City continued to be slow during Fiscal Year 2013, consistent with the economic trends
seen nationwide and recent prior years; however there seems to be an increase in
construction and economic activity.
Residential growth continues to occur at a slow pace, and major institutions and government
agencies continue to expand to meet the demands of a growing regional population and
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 3
economy. Commercial corridor areas of U.S. Routes 13 and 113 and DE Route 8 have
continued to be the center of commerce in Dover, and in the past year progress has been
made in expanding commercial services in this area. Efforts to revitalize the traditional urban
core of downtown Dover have continued, and the State has funded capital improvements to
improve this area with a plaza, streetscape, and parking lot project.
Total value of construction was estimated at $51.7 million during the first eleven months of
Fiscal Year 2013. This is a slight decrease from the $65 million in construction value during
Fiscal Year 2012; however, it is noted that the value of the new Dover High School contributed
to the large construction value of the prior year. The City of Dover issued 3,350 business
licenses in the first 11 months of Fiscal Year 2013, an increase over the prior year. Building
permits issued during this period totaled 979 which was a decline from the previous year. The
City of Dover Planning Office processed 29 new development applications (site plans,
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subdivisions and conditional uses) and two rezoning applications during the reporting period,
which is a slight decrease from the prior fiscal year. The City also processed two annexation
requests during Fiscal Year 2013, which represent the first annexation activity since 2009.
Growth and development trends during Fiscal Year 2013 are further discussed and
summarized below:
POPULATION GROWTH
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The 2010 U.S. Decennial Census, which was conducted in April 2010, found that 36,047
people reside in Dover. The Delaware Population Consortium estimates, the City of Dover’s
population as of July 1, 2012 was 36,492. This change represents a 1.2% population increase
over the decennial Census.
RESIDENTIAL DEVELOPMENT
A total of 33 new residential housing starts were recorded during the first eleven months of
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Fiscal Year 2013, which represents a slight decrease from the 56 during the prior fiscal year.
Construction activity resumed in Clearview Meadows and Patriot Village, and steady build-out
continued in Emerald Point and Lexington Glen. However, a number of abandoned and
incomplete subdivisions continued to be the focus of staff during Fiscal Year 2013. The City
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began action to call the letters of credit for the Village of Westover Phase VI and the Village of
Cannon Mill to complete the infrastructure in these subdivisions. The Village of Cannon Mill
remains unresolved. Additionally, construction activity ceased in the Eden Hill Residential
District, and the undeveloped portion of the subdivision is in foreclosure. This is expected to
be a focus of staff as the new fiscal year begins.
The apartment market was strong in Fiscal Year 2013, as the Blue Hen Apartments have seen
full occupancy. DoveView, which had sat vacant and incomplete for three years, was
purchased and renamed The Grande. The first two buildings of the Grande, a 55 and over
community, opened in late 2012, and the City issued a building permit for the third and final
building in May 2013.
DOWNTOWN DOVER REDEVELOPMENT
Efforts to revitalize Downtown Dover remained strong, with the completion of capital projects
along North Street between State Street and Governors Avenue with $3 million in funds
allocated by the State of Delaware. The community plaza, consolidated parking lot, and
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 4
streetscape project are now open to the public. Plans are underway to convert the site of a
former dangerous building at the southeast corner of North Street and Governors Avenue to a
pocket park. Renovations continued and are nearly complete on the building at 22-24 West
Loockerman Street. These renovations include improvement of the facades on both
Loockerman Street and North Street, and tenant fit-out for the location of EZ Pass offices in
the building. The spirit of downtown remained strong, with First Friday festivities, and a
number of other special events, celebrations and parades held throughout the year.
The Bayard Plaza opened in early 2013 at the southwest corner of Loockerman Street and
Governors Avenue. Bayard Plaza includes 48 apartments and the Bayard Pharmacy on the
first floor.
INSTITUTIONAL DEVELOPMENT
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Institutional development has continued during fiscal year 2013. The historic Kent County
Courthouse renovation project was completed. The new Dover Public Library opened on
September 20, 2012. The Wesley College Streetscape project was completed, and Wesley
College also acquired the Frear Federal Building and is preparing for renovations to the
building so that the college’s nursing program can be housed there. Significant progress was
made on the construction of the Dover High School, which is expected to open in fall 2014.
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Delaware State University and Delaware Technical and Community College also continued
with renovations on their campuses.
RETAIL/COMMERCIAL DEVELOPMENT
The retail sector remained slow during Fiscal Year 2013, as is consistent with the national
economic slowdown and the trend of recent years. Redevelopment of the former Superfresh
store in Greentree Shopping Center is well underway, and Redeners Supermarket is expected
to open in August 2013. The long-awaited Grotto Pizza opened in Dover in May 2013
following an extensive renovation of the former Atlantic Bookstore site and building. Plans are
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still underway to redevelop the former Wal-Mart site, but not progress has been made to date.
Construction of a Dick’s Sporting Goods at the Dover Mall is underway, with plans to open in
fall 2013. While commercial growth has been slow, these improvements seem to indicate that
the commercial sector is rebounding.
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INDUSTRIAL DEVELOPMENT
The Dover economy derives considerable benefits from a variety of large industrial and
manufacturing companies including Kraft Foods, Procter and Gamble, Energizer/Playtex
Family Products, and Berry Van Lines, as well as numerous small- to mid-sized industrial
entities. Planning continued on development of the Garrison Oak Technical Park, including
progress on the development of the Garrison Energy Center, a 618 MW dual cycle gas power
plant.
OFFICE DEVELOPMENT
Dover’s dominance as the place for business office locations downstate has continued;
however, the market appears to be saturated with office space at this point in time. The
recently completed State Street Commons remains vacant; however, the Silver Bullit, which
had been abandoned, is now complete and occupied.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 5
INFRASTRUCTURE
The City has several large water and sewer projects underway to upgrade pump stations,
distribution and transmission mains. These projects will improve water quality and reduce the
inflow/infiltration in our sewer system. The City continues to upgrade the electric transmission
and distribution system with systematic upgrades to substations and the transfer of overhead
distribution lines to underground lines in the electric territory subdivisions. The City and the
State has several transportation projects underway. The Garrison Tract infrastructure build out
consisting of water, wastewater, storm water, and streets got underway in Fiscal Year 2013
and is expected to be completed in early 2015.
Summary
Dover continues to be affected by the nation’s economic downturn; however, key construction
projects continue to move forward. The large institutional presence of Bayhealth, the State,
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and the colleges and universities helps to strengthen the City’s economy. The development of
the Garrison Tract with the Dover Sun Park and the completion of the Calpine project will also
serve to increase the City’s economy. Dover remains a center for commerce, services and
residential communities. As the economy rebounds, Dover is well positioned to support
continued growth.
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LONG-TERM FINANCIAL PLANNING AND MAJOR INITIATIVES
The City completed the construction of the 42,000 square foot regional library in September
2012 as planned. The City is now underway with the infrastructure build out of the Garrison
Oak Technology Park “GOTP” which will service as a technology and industrial park. The
design of the GOTP subdivision includes fifteen parcels of which two are occupied and one is
under contract. The Dover Sun Park has occupied one of the parcels since 2010 and the
Calpine 305 megawatt electric generating station is currently under construction.
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The City Council continues its focus on replacing or upgrading old infrastructure in order to
improve the quality and reliability of our utility systems. In fiscal year 2013, $3.1 million of
water and wastewater capital improvements were completed. This included the completion of
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the Route 13 water main two-pump station replacements and several sewer mains relined as
planned in our inflow infiltration removal program.
The electric utility completed capital improvements of $3.3 million in fiscal year 2013. The
major initiatives completed by our Transmission and Distribution crews were the completion of
the Frazier substation, system upgrades to capacitors, lighting, and upgrades to 69kv
switches. The infrastructure and lighting for the new Dover High School and several new
services were also completed. The City’s plant operator, North American Energy Services,
completed the replacement of the industrial water wastewater system at the McKee Run
generating plant. The Unit 3 Generator repairs were completed as well as stack repairs and
the air heater expansion joint. Also completed was Units 1 & 2 stack repairs. The Unit 3
turbine inspection began in fiscal year 2012 and will continue through fiscal year 2014 at a
projected total cost of $1.6 million.
The City maintains a five-year Capital Investment Plan which serves as its planning and
budgeting tool to program upgrades and replacements to its equipment, facilities, and
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 6
infrastructure. As part of this process, operating expenses are identified and funding sources
are determined. Managers are required to rank capital expenditures by criticality based on the
impacts on customer service and revenue losses. The fiscal year 2013/2014 Capital
Investment Plan includes $2.0 million for vehicles and equipment and $23.4 million of
infrastructure and utility improvement projects. The Capital Investment Plan is presented to
City Council each year during the budget workshops and the final plan is approved by City
Council along with the annual budget.
FINANCIAL POLICIES AND FINANCIAL PLANNING
Unreserved, undesignated fund balances in the General Fund (11.8%) fall within the policy
guidelines of a minimum of 8% and maximum of 12% of revenues as approved by City Council
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in the City of Dover Financial policies. The water, wastewater, and electric utilities have the
same policy requirement for their budget balances. If the balances fall below 8%, the City
Manager is required to submit budgets to bring the balances up to minimum within three years.
The current budget balances as of June 30, 2013 for the utilities are water (14.3%),
wastewater (5.4%). The water and wastewater utilities are accounted for in the same fund and
have a combined budget balance of 8.6%. The electric utility ended the year with a budget
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balance less than the 8.0% at 7.3%. This was attributed to higher than projected transmission
cost from the regional transmission provider (PJM) that serves Dover’s utility. The fiscal year
2014 budget will be adjusted to address the shortfall.
The City policies also require non-recurring revenues to be set aside for capital improvements
as designated by City Council (reserve accounts) and a 2% contingency reserve in the
General Fund, Water/Wastewater Fund and 1% contingency in the Electric Revenue Fund to
address unforeseeable natural disasters and insurance losses. All major funds meet the
contingency reserve requirement.
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The water and wastewater utilities impose impact fees, which are reserved by ordinance, on
new developments or facilities to assist with financing future expansion projects. The electric
utility maintains depreciation and future capacity reserves to assist with asset replacements
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and system expansions. Financial policies require the electric utility to maintain a minimum of
$10.0 million in each of these reserves, with replenishment over seven years when used to
finance projects.
The City’s Financial Policies also include an Electric Rate Stabilization Reserve account. The
purpose of this reserve is to enable the City to absorb month-to-month power supply cost
increases while adjusting budgets and implementing potential rate increases. If the cost of
power supply decreases, the reserve can also be used to provide a power cost adjustment
decrease to maintain competitive rates. The goal is to maintain a reserve balance equivalent
to 10% of the power supply cost.
AWARDS AND ACKNOWLEDGEMENTS
The Government Finance Officers Association of the United States and Canada (GFOA)
awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of
Dover, Delaware for its comprehensive annual financial report (CAFR) for the fiscal year ended
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 7
June 30, 2012. This was the twenty-eighth (28) consecutive year that the City of Dover has
achieved this prestigious award. In order to be awarded a Certificate of Achievement, a
government unit must publish an easily readable and efficiently organized comprehensive
annual financial report. The report must satisfy both generally accepted accounting principles
and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our current
comprehensive annual financial report continues to meet the Certificate of Achievement
Program’s requirements, and we are submitting it to the GFOA to determine its eligibility for
another certificate.
The Finance Department extends our thanks to you for your continued interest and support in
planning and conducting the financial operations of the City in a responsible and progressive
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manner. I also express my appreciation to the many City employees for their assistance and
cooperation during the year in preparation of this report. My appreciation is extended to Mrs.
Ann Marie Townshend, City Planner for her assistance with the preparation of the local
economy section and Ms. Traci McDowell, City Clerk and their staff for their continued support
of the Finance Department. Special appreciation is extended to the employees of the Finance
Department, whose pride and dedicated service continues to make this report and each year a
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success.
Respectfully submitted,
Donna S. Mitchell, CPA
Controller/Treasurer
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 8
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 9
Mayor Carlton Carey
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DR City Council Members
1st row:
Council President & Councilman At large Timothy A. Slavin, First
District: Beverly C. Williams and James L. Hutchison, Sr.
2nd row:
Second District: William F. Hare and Adam M. Perza, Third District:
David L. Bonar and Sean Lynn.
3rd row:
Fourth District: David L. Anderson and Wallace R. Dixon
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 10
CITY OF DOVER, DELAWARE
List of Elected Officials
June 30, 2013
Length of Term
Services Expires
Mayor
Carleton E. Carey, Sr. 6 Years May 2015
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City Council
At-Large
Timothy A. Slavin
First District
1 Year May 2017
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Beverly C. Williams 11 Years May 2015
James L. Hutchison, Sr. 2 Years May 2017
Second District
William F. Hare 2 Years May 2017
Adam M. Perza 1 Year May 2015
Third District
David L. Bonar* 3 Years May 2015
D Sean M. Lynn
Fourth District
RWallace R. Dixon
David L. Anderson
* Council President
2 Years
6 Months
2 Years
May 2017
May 2015
May 2017
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 11
CITY OF DOVER, DELAWARE
List of Appointed Officials
June 30, 2013
Length of Length of
Time in Time with
Position the City
City Clerk/Assistant Treasurer – Traci A. McDowell 8 Years 27 Years
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City Manager/Civil Defense Director – Scott D. Koenig
City Solicitor – Nicholas H. Rodriquez
2 Years
45 Years
23 Years
45 Years
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Deputy City Solicitor – William W. Pepper 24 Years 24 Years
Council President – David L. Bonar 3 Years 3 Years
Assessor – Cheryl A. Russell 4 Years 21 Years
City Building Inspector - Ann Marie Townshend 1 Year 7 Years
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City Planner – Ann Marie Townshend
Controller/Treasurer – Donna S. Mitchell
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Fire Chief – Patrick W. West
Fire Marshal – David J. Truax
Police Chief – James E. Hosfelt
1 Year
13 Years
6 Months
17 Years
3 Years
7 Years
13 Years
6 Months
22 Years
24 Years
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 12
CITY OF DOVER, DELAWARE
List of Commissions & Committees
As of June 30, 2013
Board of Adjustment Legislative, Finance & Administration Planning Commission
Kishor C. Sheth, Chairman Sean M. Lynn, Chairman Col. Robert D. Welsh, Chairman
Arthur G. Ericson, Vice Chairman William F. Hare, Councilman Fred Tolbert, Vice Chairman
William Hufnal Timothy A. Slavin, Councilman Michael J. Ambruso, Sr.
James N. Keller Michael G. Rushe John H. Baldwin, Sr.
Richard Senato Daniel Shevock Edgar C. Cregar, Jr.
Dean Holden
Construction Code Board of Appeals OPEB Board Thomas Holt
Adam M. Perza, Chairman Donna S. Mitchell, Chair Dr. Bobby Jones
Sean M Lynn, Councilman William F. Hare, Councilman Kathleen Still
Scott D. Koenig, City Manager Beverly C. Williams, Councilwoman
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Scott D. Koenig, City Manager Property Maintenance Code
Election Board Kimberly Hawkins, Human Resources Director Board of Appeals
William T. Garfinkel, Chairman Scott D. Koenig, City Manager
Anita L. McDowell Boyer Parks, Recreation & Community Enhancement Heather D. Ennis
Lillie M. Johnson Wallace R. Dixon, Chairman Charles Martin
Goldie Legates Adam M. Perza, Councilman
Cherrita Matthews James L. Hutchison, Councilman Safety Advisory & Transportation
Traci McDowell M. Milford Caldwell, Jr. James L. Hutchison, Chairman
Ann Baker Horsey Adam M. Perza, Councilman
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Historic District Wallace R. Dixon, Councilman
Richard Scrafford, Chairman Pension – Civilian John J. Davis
Charles A. Salkin, Vice Chairman David L. Bonar, Chairman Thomas J. Keller, Jr.
George M. Fisher, IV Sean M. Lynn, Councilman
Joseph McDaniel Scott D. Koenig, City Manager Utility
C. Terry Jackson Donna S. Mitchell, Controller/Treasurer David L. Bonar, Chairman
Lester Blakeman Adam M. Perza, Councilman
Human Relations Commission Kenneth Clendaniel Beverly C. Williams, Councilwoman
Roy Sudler, Jr., Chair Frances P. Hettinger Lester L. Blakeman
Justina Brewington Richard Snaman
Linda D. Hackett Pension – Police
Richard Senato Timothy Mullaney, Chairman Youth Advisory Committee
Dr. Phyllis Edamatsu David L. Bonar, Councilman Kristen Dietz, Co President
Dawn Allen-Pyne Sean M. Lynn, Councilman Dennis Hallock, II, Co-President
Anlee Baccio-Walker Scott D. Koenig, City Manager Kenneth Anderson
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Ellen O. Wasfi
Faye White
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James Hosfelt, Chief of Police
Martin Stallings
Jay Unterkofler
Chidinma Emenike
Karly Jones
Sonya Modi
Valerie Provotorova
Rachel Voak
Paj 47
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 13
City of Dover
Organization Chart
Fiscal Year 2013
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Paj 48
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Introductory Section - Transmittal Letter
page 14
The City of Dover, Delaware
Vision
The City of Dover is a place where people want to live! Through the team effort of its elected
officials, employees, and citizens, Dover is a clean and safe community, with a future of
balanced growth and opportunity where all citizens are heard, enjoy a high quality of life, and
diversity is valued.
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Paj 49
FINANCIAL
SECTION
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THIS SECTION CONTAINS THE FOLLOWING:
PART - A
REPORT OF INDEPENDENT PUBLIC ACCOUNTANTS
PART - B
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MANAGEMENT’S DISCUSSION AND ANALYSIS
PART - C
BASIC FINANCIAL STATEMENTS
Government-wide Financial Statements
Fund Financial Statements
Notes to Financial Statements
PART - D
REQUIRED SUPPLEMENTARY INFORMATION
PART - E
SUPPLEMENTARY INFORMATION
Combining Fund Statements
Budgetary Schedules
Paj 50
AFFINANCIAL SECTION
T PART - A
REPORT OF INDEPENDENT
PUBLIC ACCOUNTANTS
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Paj 51
AFFINANCIAL SECTION
T PART - B
MANAGEMENT’S DISCUSSION
AND ANALYSIS
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Paj 52
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
The City of Dover
Management’s Discussion and Analysis
For the Year Ended June 30, 2013
The City of Dover management offers readers of the City of Dover financial statements this
narrative overview and analysis of the financial activities of the City of Dover for the fiscal year
ended June 30, 2013. Readers are encouraged to consider the information included in
Management’s Discussion and Analysis along with additional information that we have
presented in our letter of transmittal, which can be found on pages 2-6 of this report.
Financial Highlights
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Total assets of the City exceeded its liabilities by $219.8 million (net position). Of this
amount, $34.7 million was reported as “unrestricted net position” which represents the
amount available to meet the City’s ongoing obligations to citizens and creditors. The
general government reported a deficit of $4.8 million and the business type activities,
Water/Wastewater and Electric funds, reported $39.5 million of positive unrestricted net
position. The governmental activities have been negatively impacted by the net obligation for
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other post-employment benefits. The difference between the unrestricted amounts and the
total net position is $185.1 million, $35.4 million is restricted primarily for debt and capital
construction purposes and $149.7 million is invested in capital assets net of related debt.
•
•
The governmental activities remained consistent at $49.6 million invested in capital
assets, an increase in restricted net assets of $.2 million, as well as an increase of $2.0
million in unrestricted net position resulting in a positive net change of $2.2 million.
The business-type activities experienced a $1.8 million increase in investments in
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capital assets. An increase in restricted net position of $0.9 million as well as an
increase in unrestricted net assets of $5.5 million, resulting in a positive change in net
position of $8.2 million. The electric utility experienced significant savings in power
supply cost over the past two years. As a result $5.0 million was transferred to the rate
stabilization reserve awaiting the completion of a cost of service study and proposed
new electric rates.
Overview of the Financial Statements
This Comprehensive Annual Financial Report (CAFR) consists primarily of three required
parts - management’s discussion and analysis (this section), the basic financial statements
and required supplementary information. The CAFR also includes optional supplementary
information that provides summary information and detail, and a statistical section.
The basic financial statements are of two kinds that present different views of the City:
• The first two statements are government-wide financial statements (pages 37-38) that
provide both long-term and short-term information about the City’s overall financial
status.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
• The remaining statements (pages 39-47) are fund financial statements that focus on
individual parts of the City government, reporting the City’s operations in more detail than
the government-wide statements.
- The governmental fund statements (pages 39-42) tell how general government
services, like community services, planning, public safety, and public works, were
financed in the short term as well as what remains for future spending.
- Proprietary fund statements (pages 43-45) offer short and long-term f inancial
information about the activities the government operates like businesses, which for the
City of Dover are the Electric Revenue and Water/Wastewater Funds.
- The Fiduciary fund statements (pages 46-47) provide information about the financial
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relationships in which the City acts solely as a trustee or agent for the benefit of
others, to whom the resources belong. The City is the trustee, or fiduciary, for its
Employee Pension plans and Other Postemployment Benefits plan and acts in an
agency capacity for the Dover Downtown Partnership, Fourth of July Celebration
Committee, and the Dover Library Foundation, none of which are considered to be
component units of the City. All of the City’s Fiduciary activities are reported in
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separate Statements of Fiduciary Net Assets and Changes in Fiduciary Net Assets.
We exclude these activities from the City’s other financial statements because the City
may not use these assets to finance its operations. The City is responsible for
insuring that the assets reported in these funds are used for their intended purposes.
The financial statements also include notes (pages 51-89) that explain some of the
information in the financial statements and provide more detailed data. The statements
are followed by a section of required supplementary information (pages 94-97) that further
explains and supports the information in the financial statements. Other supplementary
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information includes details on non-major funds and other information that can be found on
pages 103 through 118.
The following page summarizes the major features of the City’s financial statements,
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including the portion of the City government they cover and the types of information they
contain. The remainder of this overview section of management’s discussion and analysis
explains the structure and content of each of the statements:
Paj 54
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
Major Features of City’s Government-wide and Fund Financial Statements
Government-wide
Statements Governmental Funds Proprietary Funds Fiduciary Funds
Scope Entire City The activities of the Activities the City Instances in which
government City that are not operates similar to the City is the
(except fiduciary proprietary or private businesses, trustee or agent for
funds) fiduciary, such as such as electric, someone else’s
public safety and water and wastewater resources
public works funds
Required • Statement of • Balance sheet • Statement of net • Statement of
financial net assets • Statement of assets fiduciary net
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statements • Statement of revenues, • Statement of assets
activities expenditures, revenues, • Statement of
and changes in expenses and changes in
fund balances changes in net fiduciary net
assets assets
• Statement of
cash flows
Accounting
basis and
measurement
focus
Type of
asset/liability
information
Accrual
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accounting and
economic
resources focus
All assets and
liabilities, both
financial and
Modified accrual
accounting and
current financial
resources focus
Only assets expected
to be used up and
liabilities that come
Accrual accounting
and economic
resources focus
All assets and
liabilities, both
financial and capital,
Accrual accounting
and economic
resources focus
All assets and
liabilities, both
short-term and
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capital, and short- due during the year and short-term and long-term
term and long-term or soon thereafter; no long-term
capital assets
included
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Type of
inflow/outflow
information
All revenues and
expenses during
the year,
regardless of when
cash is received or
paid
Revenues for which
cash is received
during or soon after
the end of the year;
expenditures when
goods or services
have been received
and payment is due
during the year or
soon thereafter
All revenues and
expenses during the
year, regardless of
when cash is
received or paid
All revenues and
expenses during
the year, regardless
of when cash is
received or paid
Government-wide Statements
The government-wide statements report information about the City as a whole using
accounting methods similar to those used by private-sector companies. The statement of net
position includes all of the City of Dover’s assets, liabilities, and deferred inflows/outflows
of resources with the difference reported as net position. Net position is one way to measure
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
the City’s financial health or position. Over time, increases or decreases in the City’s net
assets are indicators of whether its financial health is improving or deteriorating,
respectively. To assess the overall health of the City, one needs to consider additional
non-financial factors such as changes in the City’s property tax base and the condition of
the City’s physical assets and infrastructure. The government-wide financial statements
of the City are divided into two categories:
• Governmental activities—Most of the City’s basic services are included here, such as
general government, public safety, planning and code enforcement, public works,
library and recreation, community and economic development, central services and
financial administration. Property taxes, business licenses, permits, sanitation fees,
fines, utility transfers and state and federal grants finance most of these activities.
•
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Business-type activities—The City charges fees to customers to help it cover the costs
of certain services it provides. The City’s electric, water, and wastewater services are
included here.
Fund Financial Statements
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The fund financial statements provide more detailed information about the City’s most
significant funds—not the City as a whole. Funds are accounting devices that the City
uses to keep track of specific sources of funding and spending for particular purposes. Some
funds are required by State law and by covenants. The City Council may also establish
other funds to control and manage money for particular purposes.
The City has three kinds of funds:
• Governmental Funds - Most of the City’s basic services are included in governmental
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funds, which focus on (1) how cash, and other financial assets that can readily be
converted to cash flow in and out and (2) the balances left at year-end that are
available for spending. Consequently, the governmental funds statements provide a
detailed short-term view that helps one determine whether there are more or fewer
financial resources that can be spent in the near future to finance the City’s programs.
Since this information does not encompass the additional long-term focus of the
government-wide statements, we provide additional information on a separate page,
which explains the relationship (or differences) between them.
- Governmental Fund Balance classifications are reported to the extent to which they
are constrained as promulgated by Governmental Accounting Standards Board
Statement No. 54.
- The City’s general fund is the only governmental fund considered to be a major fund
under the requirements of Governmental Accounting Standards Board Statement
No. 34.
• Proprietary Funds - Services for which the City charges customers a fee are generally
reported in proprietary funds. Proprietary funds, like the government-wide statements,
provide both long and short-term financial information.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
− The City’s enterprise funds (one type of proprietary fund) are the same as its
business-type activities, but provide more detail and additional information, such as
cash flows.
− The City’s two enterprise funds are both considered major funds under the
requirements of GASB Statement No. 34.
• Fiduciary Funds – The City is responsible for assets that because of a trust
arrangement can be used only for the trust beneficiaries. The City is responsible for
ensuring that the assets reported in these funds are used for their intended purposes.
All of the City’s fiduciary activities are reported in a separate statement of fiduciary net
assets and a statement of changes in fiduciary net assets. We exclude these activities
from the City’s government-wide financial statements because the City cannot use
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these assets to finance its operation.
Financial Analysis of the City as a Whole
The City produces government-wide financial statements using the full accrual basis of
accounting and economic resource management focus. As year-to-year financial information
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is accumulated on a consistent basis, changes in net assets may be observed and used to
discuss the changing financial position of the City as a whole.
The Net Position, of the City of Dover, as of June 30, 2012 and 2013 are as follows
(presented in millions of dollars):
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
Governmental Business-Type
Activities Activities Total
2012 2013 2012 2013 2012 2013
Assets
Non-Capital Assets $ 11.8 $ 14.1 $ 79.7 $ 86.7 $ 91.5 $ 100.8
Capital Assets 51.7 54.1 135.7 135.7 187.4 189.8
Total Assets 63.5 68.2 215.4 222.4 278.9 290.6
Liabilities
Current Liabilities 4.6 3.0 9.2 9.8 13.8 12.8
Non-Current Liabilities 15.5 19.7 40.1 38.3 55.6 58.0
Total Liabilities 20.1 22.7 49.3 48.1 69.4 70.8
Net Position
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Invested in Capital Assets,
Net of Related Debt 49.6 49.6 98.3 100.1 147.9 149.7
Restricted Net Assets 0.5 0.7 33.8 34.7 34.3 35.4
Unrestricted Net Assets (6.8) (4.8) 34.0 39.5 27.2 34.7
Total Net Position $ 43.3 $ 45.5 $ 166.1 $ 174.3 $ 209.4 $ 219.8
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The Changes in Net Position, for the City of Dover, as of June 30, 2012 and 2013 are as
follows (presented in millions of dollars):
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
Governmental Business-Type
Activities Activities Total
2012 2013 2012 2013 2012 2013
Revenues:
Program Revenues
Charges for Services $ 11.3 $ 10.0 $ - $ - $ 11.3 $ 10.0
Water/Wastewater Charges for Services - - 13.8 13.4 13.8 13.4
Electric Charges for Services - - 93.5 90.7 93.5 90.7
Operating Grants and Contributions 2.6 2.9 - - 2.6 2.9
Capital Grants and Contributions 6.3 2.1 0.5 - 6.8 2.1
General Revenues
Property Taxes 11.1 11.1 - - 11.1 11.1
Transfer Taxes 1.4 1.1 - - 1.4 1.1
Earnings on Investments-Other 0.1 - 0.6 0.1 0.7 0.1
Total Revenues 32.8 27.2 108.4 104.2 141.2 131.4
Expenses
General Government
Public Safety
Public Works
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Library and Recreation
Community and Economic Development
2.0
17.6
8.6
2.4
0.8
2.3
18.0
6.7
2.3
1.1
-
-
-
-
-
-
-
-
-
-
2.0
17.6
8.6
2.4
0.8
2.3
18.0
6.7
2.3
1.1
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Central Services 1.3 1.2 - - 1.3 1.2
Financial Administration 3.0 3.0 - - 3.0 3.0
Other Post-Employment Benefits 6.5 5.1 - - 6.5 5.1
Interest Charges 0.1 0.1 - - 0.1 0.1
Plus (less) Indirect Expense Allocation (4.0) (4.2) 4.0 4.2 - -
Water/Wastewater - - 10.2 9.9 10.2 9.9
Electric - - 74.5 71.4 74.5 71.4
Total Expenses 38.3 35.6 88.7 85.5 127.0 121.1
Change in Net Position before Transfers (5.5) (8.4) 19.7 18.7 14.2 10.3
Transfers 8.3 10.5 (8.3) (10.5) - -
Change in Net Position 2.8 2.1 11.4 8.2 14.2 10.3
D Net Position, Beginning of Year
Net Position
Governmental Activities
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$
40.5
43.3 $
43.4
45.5
154.7 166.1
$ 166.1 $ 174.3
Governmental net position increased by $2.2 million. Net revenues o f $ 2 7 . 2 m i l l i o n
were less than the prior year by $5.6 million.
The General Governmental Charges for services line item decreased by $1.3 million from the
prior year mainly due to a decrease in donations for the library which accounts for a decrease
of $1.8 million. This decrease was offset by increases in police extra duty fees, court of
chancery fees and sanitation fees totaling $.9 million. Other sources of decreased revenues
195.2
$ 209.4
209.5
$ 219.8
from the previous fiscal year are attributed to police fines, recreation income and licenses
and permits received totaling $.3 million.
Expenses of $35.6 million reflect an overall decrease of $2.7 million from the prior year.
Post-employment benefits and pension benefit costs decreased by $1.4 million. Other
decreases were to library and recreation, and central services. The increases to expense
were in general government, public safety, community and economic development.
Paj 59
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
Transfers to the Governmental Funds from the Proprietary Funds increased $2.2 million of
which $2.0 million was contributed towards infrastructure improvements at the Garrison Oak
Technical Park. These improvements are required for the construction of the Calpine 305
megawatt electric generating facility.
The chart that follows allocates revenues to program costs as applicable. It shows that
some City functions are in part self-supporting.
Expenses & Program Revenues
Governmental Activities
20.0
18.0 Revenues
Millions
16.0 Expenses
14.0
12.0
10.0
8.0
6.0
4.0
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2.0
-
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The following chart shows the sources of funding for program costs for the last fiscal year.
As can be seen, a substantial portion of funding for governmental operations is provided by
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property taxes, charges for services and transfers from the utilities.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
Revenues by Source - Governmental
Activities
Utility Transfer In Charges for
28% Services
26%
Operating Grants
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Transfer Taxes and Contributions
3% 8%
Capital Grants and
Property Taxes Contributions
29% 6%
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Business-Type Activities
As noted earlier, the business-type activities saw a positive change in net position of $8.2
million. Both utilities experienced a decrease in revenues which resulted in a combined
net decrease of $4.2 million. The utilities expenses when combined also decreased in total
by $3.2 million.
The water/wastewater utility had a positive change in net position of $2.0 million. The utility
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experienced a decrease in operating income of $0.4 million from the previous year. The
decrease in operating income was primarily due to a decrease in water, sewer and impact
fees, offset by increases in ground water adjustment fees and water tank space rent. The
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utility experienced a decrease in personnel and operating expenses of $0.3 million. Non-
operating expenses netted an increase as a result of a decrease in the fair value of the
investments and decreased capital contributions.
The electric utility realized a positive change in net position of $6.2 million. The utility
experienced a decrease in operating revenues of $2.8 million from the previous year as a
result of a reduction in electric rates resulting from reduced power supply cost. Operating
expenses decreased as well in total by $3.2 million due to lower power supply cost and a
$.5 million decrease in operating expenses. The decreases were offset by an increase in
post-retirement benefits expense totaling $.6 million. Non-operating revenues and expenses
reflect a negative result of $1.3 million. Interest earned on both operating and reserve funds
$ .7 million were offset by the interest and fiscal charges of $1.4 million and decrease in fair
value of investments of $.6 million. Transfers to the General Fund increased to $10.0
million from $7.9 million in the preceding year including a $2.0 million contribution towards
infrastructure improvements at the Garrison Oak Technical Park.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
Revenues and Expenses Business Type Activities
Electric Revenue
Water/Wastwater
0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0
Millions
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Total Operating Expenses & Transfers
Financial Analysis of the City’s Funds
Governmental Funds
Operating Revenue
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As noted earlier, the City uses fund accounting to ensure and demonstrate compliance
with finance-related legal requirements.
Government funds focus on expendable resources and near term inflows and outflows of
those resources. As such, fund balance is generally a good indicator of net resources
available for spending at the end of the fiscal year, subject to any stated restrictions on its
use.
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The combined fund balances of the City’s governmental funds at June 30, 2013, were $8.9
million. This represented an increase of $3.5 million during the year. Approximately 38% of
the combined fund balances, $3.4 million, constitutes unassigned fund balance, which is
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available to meet the City’s current and future needs. The remainder of fund balance is
non-spendable, restricted, committed or assigned to indicate that it is not available for
operational spending because it is constrained by legally enforceable contracts, other
governmental agreements and legislation, City Council resolution or it is not convertible to
cash within a reasonable period of time. Further detail of fund balances is presented in the
Notes to the Basic Financial Statements in Note 7.
The General Fund is the primary operating fund of the City, accounting for such activities
as general government, public safety, public works, library and recreation, community and
economic development, central services and financial administration. The General Fund
balance at June 30, 2013, was $8.2 million, which represents an increase of $3.3 million
from the previous fiscal year. Both revenue and expenditures decreased due to completion
of the new Library. The decrease in revenue was offset slightly by increases in revenues
from Court of Chancery fees, property taxes and Sanitation fees and rebates. Library
Services, which included expenditures for the library capital project in the prior year,
decreased by $8.0 million. Other expenditure decreases were in public works, recreational
services, streets and sanitation services, garage and stores and street light expense.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
Expenditure increases were in general government, public safety and law enforcement,
financial administration, insurance, retiree health car and employee pension.
Proprietary Funds
The City’s proprietary funds provide the same type of information found in the government-
wide Financial Statements, but in more detail.
As of June 30, 2013, the Water/Wastewater Fund has a net position of $50.7 million, of
which $9.2 million is unrestricted. The fund’s net position increased $2.0 million during the
year as explained on page 29. At June 30, 2013, the Electric Fund has a net position
of $123.9 million, of which $30.3 million is unrestricted. This fund experienced an increase
in net position of $6.2 million during the year as explained on page 29.
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General Fund Budgetary Highlights
During this fiscal year, the City Council amended the budget two times. These budget
amendments or supplemental appropriation ordinances were primarily for the following
purposes:
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1. To amend the grant budgets, reserve accounts for the actual results of the
prior fiscal year and to re-appropriate budget balances for ongoing capital
projects.
2. To amend all carried forward budget balances for the major operating funds from
the prior fiscal year, as well as program revenues and expenses based on the
analyses provided by a mid-year review.
The General Fund financials in the Governmental Funds Balance Sheet (page 39) and
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Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental
Funds (page 41) include both the General Fund operating activities and the Governmental
Capital Project Fund activities.
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The General Fund – Schedule of Revenues, Expenditures and Changes in Fund Balances-
Budget & Actual is included in Part D-Required Supplementary Information (page 94-95).
The Governmental Capital Projects Fund – Schedule of Revenues, Expenditures and
Changes in Fund Balances-Budget to Actual is included in Part E- Supplementary Information
(Page 96).
The Combining Statements – Combining General Fund Balance Sheet and Combining
Statement of Revenues, Expenditures and Changes in Fund Balances of the General Fund is
included in Part E- Supplementary Information (page XX-XX)
The Final General Fund Budget incorporated the following changes to the Original Budget.
The Budget Balance carried forward from the prior fiscal year was higher by $1.1 million
than was projected. Receipts had a net decrease of approximately $.1 million. The most
significant increases were attributed to police extra duty fees, property taxes, Garrison Farm
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
rent and Court of Chancery fees. The most significant reductions of revenue were in
intrafund service fees, and civil traffic penalties.
Expenditures were revised to reflect an aggregate increase of $0.3 million. Increases In
transfers to the Police and Employee Pension funds accounted for most of the increased
budget expense with slight increases in code enforcement, police and streets operations
budgets. The increases were offset by decreases in fire, library, recreation, sanitation,
customer services, vehicle maintenance and facilities management. The net result of these
changes was a $0.6 million increase in the revised budget balance over the Original Budget
Balance (on a non-GAAP basis).
Actual revenues and other financing sources exceeded the final budgeted amounts in the
General Fund for the current fiscal year. The more significant positive variances were
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in permits and other licenses, police extra duty fees and court of chancery fees and were
offset by fines and police revenue, transfer tax, trash fees, miscellaneous grants and civil
traffic penalties netting $0.2 million over budgeted revenues. Expenditures were
approximately $0.5 million under budget as a result of several operating departments
experiencing personnel savings. The General Fund budget balance carry forward was $0.8
million higher than budgeted as a result of the above variances.
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Capital Asset and Debt Administration
At the end of the current fiscal year, the City’s governmental and proprietary funds had
invested $54.1 million and $135.7 million, respectively, in a variety of capital assets and
infrastructure, as reflected in the following schedule, which represents a net increase of
$2.4 million for governmental activities and the proprietary funds remained the same in total
since the end of last fiscal year (presented in millions of dollars). Additional detailed data for
all capital assets of the City is presented in the Notes to the Basic Financial Statements in
D
Note 4.
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Depreciable Assets, Net
Buildings
Equipment
Vehicles
General Infrastructure
Utility, Plant, Buildings, and
Infrastructure
$
Governmental
Activities
2012
7.0
1.7
1.5
20.6
-
$
2013
26.3
2.2
1.1
19.6
-
$
Business-Type
Activities
2012
-
-
-
-
130.5
$
2013
-
-
-
-
131.7
$
2012
130.5
Total
7.0
1.7
1.5
20.6
$
2013
26.3
2.2
1.1
19.6
131.7
Other 0.2 0.8 - - 0.2 0.8
Non-depreciable Assets
Land 3.9 4.0 1.6 1.6 5.5 5.6
Construction in Progress 16.8 0.1 3.6 2.4 20.4 2.5
$ 51.7 $ 54.1 $ 135.7 $ 135.7 $ 187.4 $ 189.8
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
A summary of debt outstanding at June 30, 2012 and 2013 is as follows which represents an
increase of $4.1 million for the governmental funds and a decrease of $1.8 million for the
proprietary funds, since the end of last year (presented in millions of dollars):
Governmental Business-Type
Activities Activities Total
2012 2013 2012 2013 2012 2013
Non-current liabilities
Liability for Compensated Absences $ 2.3 $ 2.1 $ 0.8 $ 0.8 $ 3.1 $ 2.9
Bonds (Net of Discount/Issuance Cost) 2.1 4.5 38.9 37.0 41.0 41.5
OPEB Obligation 11.2 13.1 0.4 0.5 11.6 13.6
$ 15.6 $ 19.7 $ 40.1 $ 38.3 $ 55.7 $ 58.0
Additional detailed data for all debt of the City is presented in the Notes to the Basic
AF
Financial Statements in Note 5.
The City Charter limits the amount of general obligation debt the City can issue in any one
year to .25% of the taxable assessed value of real property within the City. The aggregate of
amounts borrowed for which the full faith and credit of the City is pledged cannot exceed 5%
of assessed value of real property within the City boundaries. The City has used 2.9% of
T
its debt limit.
Economic Factors and Next Year’s Budgets and Rates
In Fiscal 2013 the City started to see a slight uptick in residential housing and commercial
development. The City developed the fiscal year 2014 budget in accordance with the City’s
financial policies ensuring all budgets are balanced and reserve requirements were adhered
to. The following changes over fiscal year 2013 were incorporated into the fiscal year 2014
budget.
• All vacant positions from 2013 were reviewed. Only those considered critical were
DR
budgeted to be filled, resulting in a reduction of three full-time and two part-time
• Negotiations with the collective bargaining units to include a 15% across the board cost
sharing on all health care plans
• A 3% raise was included for non-bargaining employees
• Benefit rate changes were included for health care, pension, OPEB and worker’s
compensation resulting in an overall budget increase of $445,000
• No discretionary increases in operating expenses
• Funded the capital investment plan with a commitment to providing dollars for
necessary infrastructure an utility improvements
The General Fund revenues are projected to increase by 1.6% and expenditures increasing
by 3.5%. The net increase was made up by revising the fiscal year 2013 budget balance due
to salary savings through attrition and debt service savings. All current rates and fees will be
maintained in fiscal year 2014. The capital investment plan for fiscal year 2014 will be
financed with a $1.3 million transfer from the General Fund and $80,000 from capital reserves
and grants.
The Water/Wastewater Fund overall revenues decreased 1.4% and expenses decreased
5.3%. The revenue decrease is related to customer usage as property owners are being
Paj 65
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Management's Discussion & Analysis - Part B
more conservation and weather has been milder. Expense reductions are a result of the
usage reductions and capital projects that have reduced the County treatment fees.
Transfers to the capital project fund were reduced in accordance with the plans for water
projects. Water rates and wastewater rates will remain the same as the prior fiscal year. The
City continues to maintain competitive water and wastewater rates within the State of
Delaware. The capital investment plan for fiscal year 2014 will be financed with $2.5 million
of operating income and $390,000 from impact fee reserves.
Once again in fiscal year 2013, the City contracted with Burns & McDonnell to update the
Electric Cost of Service study so as to incorporate into the budget lower rates due to the
decline in power supply cost. The Electric Fund overall revenues decreased 11.3% and
expenses decreased by 10.8% to coincide with cost of service decreases. The Electric Fund
will also be utilizing a $4.0 million transfer from the rate stabilization reserve in order to
AF
maintain the required budget balance. The City anticipates a negative growth rate attributed
to demand response programs being implemented by large customers and conservation
measures on the part of other commercial and residential customers. Capital projects are
budgeted to be financed with a $5.5 million transfer from operating income.
The City continues to closely monitor the local economy and its impact on growth and
T
revenues. Revenue enhancements, rate increases, and potential cost reductions will
continue to be reviewed in order to maintain the City’s financial policies.
Contacting the City’s Financial Management
This financial report is designed to provide our citizens, taxpayers, customers, and investors
and creditors with a general overview of the City’s finances and to demonstrate the City’s
accountability for the money it receives. If you have questions about this report or need
additional financial information, contact Ms. Donna Mitchell, Controller/Treasurer at 302-
D
736-7018 (TTY/TDD Operator 1-800-855-1155).
R
Paj 66
FINANCIAL SECTION
AF PART - C
S T
BASIC FINANCIAL STATEMENTS
GOVERNMENT-WIDE FINANCIAL STATEMENTS
D
S
S
R
FUND FINANCIAL STATEMENTS
NOTES TO FINANCIAL STATEMENTS
Paj 67
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Statement of Net Position
June 30, 2013
Governmental Business-Type
Activities Activities Total
Assets:
Cash and Cash Equivalents $ 2,207,381 $ 4,743,549 $ 6,950,930
Investments 7,916,257 25,859,966 33,776,223
Receivables, Net 1,477,009 8,393,521 9,870,530
AF
Internal Balances 207,510 (207,510) -
Due from Other Governments 143,363 - 143,363
Inventory, at Cost 147,650 3,923,489 4,071,139
Prepaid Items 69,463 51,279 120,742
Restricted Cash and Cash Equivalents 1,619,543 8,146,564 9,766,107
Restricted Investments 18,252 27,902,862 27,921,114
T
Net Pension Asset 297,885 6,722,506 7,020,391
Net OPEB Asset - 1,169,269 1,169,269
Land and Construction in Progress 4,076,042 4,049,402 8,125,444
Capital Assets, Net of Depreciation 49,979,976 131,683,597 181,663,573
Total Assets 68,160,331 222,438,494 290,598,825
Liabilities:
Accounts Payable and Accrued Liabilities 1,613,267 6,941,229 8,554,496
Unearned Revenue 1,210,549 232,427 1,442,976
D
Customer Deposits
Other
Non-Current Liabilities
R Due within One Year
Due in more than One Year
Due in more than One Year - OPEB
Total Liabilities
Net Position:
Net investment in capital assets
Restricted for:
-
156,984
1,444,753
5,115,314
13,112,314
22,653,181
49,577,021
2,022,159
677,104
3,108,830
34,727,258
449,016
48,158,023
100,079,972
2,022,159
834,088
4,553,583
39,842,572
13,561,330
70,811,204
149,656,993
Capital Projects 85,867 34,665,736 34,751,603
Public Safety 216,344 - 216,344
Other Purposes 441,065 - 441,065
Unrestricted (4,813,147) 39,534,763 34,721,616
Total Net Position $ 45,507,150 $ 174,280,471 $ 219,787,621
The notes to financial statements are an integral part of this statement.
Paj 68
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Statement of Activities
For the Year Ended June 30, 2013
Net (Expense) Revenue and Changes in Net
Program Revenues Position
Indirect Operating Capital Grants
Expenses Charges for Grants and and Governmental Business Type
AF
Expenses Allocation Services Contributions Contributions Activities Activities Total
Functions/Programs
Governmental Activities
General Government $ 2,287,391 $ (813,346) $ 2,463,437 $ 50,000 $ - $ 1,039,392 $ - $ 1,039,392
Public Safety 17,989,463 - 4,240,847 1,256,113 - (12,492,503) - (12,492,503)
Public Works 6,716,039 (616,555) 2,624,877 663,953 161,698 (2,648,956) - (2,648,956)
Library and Recreation 2,313,048 - 656,001 276,863 1,945,746 565,562 - 565,562
Community and Economic Development 1,116,804 (176,838) - 667,767 - (272,199) - (272,199)
Central Services 1,184,169 (729,353) - - - (454,816) - (454,816)
T
Financial Administration 3,029,048 (1,906,218) - - - (1,122,830) - (1,122,830)
Other Post Employment Benefits 5,119,778 - - - - (5,119,778) (5,119,778)
Interest Charges 114,785 - - - - (114,785) - (114,785)
Total Governmental Activities 39,870,525 (4,242,310) 9,985,162 2,914,696 2,107,444 (20,620,913) - (20,620,913)
Business Type Activities -
Water/Wastewater 9,858,866 1,046,492 13,387,706 - - - 2,482,348 2,482,348
Electric 71,399,767 3,195,818 90,685,693 - - - 16,090,108 16,090,108
Total Business Type Activities 81,258,633 4,242,310 104,073,399 - -
Total Primary Government $ 121,129,158 $ - $ 114,058,561 $ 2,914,696 $ 2,107,444 $ (20,620,913) $ 18,572,456 $ (2,048,457)
General Revenues
Taxes
Property Taxes 11,126,395 - 11,126,395
D
Transfer Taxes
Earnings on Investments
Total General Revenues
Transfers
R
Total General Revenues and Transfers
Changes in Net Position
Net Position Beginning
Net Position Ending
The notes to financial statements are an integral part of this statement.
$
1,107,686
36,793
12,270,874
10,491,718
22,762,592
2,141,679
43,365,471
45,507,150 $
-
112,402
112,402
(10,491,718)
(10,379,316)
8,193,140
166,087,331
174,280,471 $
1,107,686
149,195
12,383,276
-
12,383,276
10,334,819
209,452,802
219,787,621
Paj 69
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Governmental Fund Balance Sheet
June 30, 2013
Total Total
General Nonmajor Governmental
Fund Funds Funds
Assets:
Cash and Cash Equivalents $ 1,824,267 $ - $ 1,824,267
Restricted Cash and Cash Equivalents 858,086 761,457 1,619,543
Investments 6,564,730 - 6,564,730
Restricted Investments 18,252 - 18,252
Receivables, net
Accounts 1,208,735 1,304 1,210,039
Taxes 262,970 - 262,970
AF
Due from Other Funds 452,808 56,110 508,918
Due from Other Governments - 143,363 143,363
Prepaid Items 58,213 - 58,213
Inventory, at Cost 147,650 - 147,650
Total Assets $ 11,395,711 $ 962,234 $ 12,357,945
Liabilities:
T
Accounts Payable $ 1,028,037 $ 103,181 $ 1,131,218
Unearned Revenue 1,210,549 - 1,210,549
Due to Other Funds 216,385 85,023 301,408
Other 156,984 - 156,984
Total Liabilities 2,611,955 188,204 2,800,159
Deferred Inflows of Resources:
Unavailable revenue 577,437 60,236 637,673
Total Deferred Inflows of Resources 577,437 60,236 637,673
Fund Balances:
D
Non-Spendable
Restricted
Committed
R
Assigned
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows and Fund Balances
The notes to financial statements are an integral part of this statement.
$
227,457
131,237
936,899
3,519,012
3,391,714
8,206,319
11,395,711 $
-
590,445
-
123,349
-
713,794
962,234 $
227,457
721,682
936,899
3,642,361
3,391,714
8,920,113
12,357,945
Paj 70
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Reconciliation of the Balance Sheet of Governmental Funds
To the Statement of Net Position
June 30, 2013
Amounts reported for governmental activities in the statement of net position (page 37)
are different because:
Total fund balances for governmental funds (Page 39) $ 8,920,113
Capital assets used in governmental activities are not financial resources and,
therefore, are not reported in the funds. 54,056,018
Other assets are not available to pay for current period expenditures and,
AF
therefore, are reported as unavailable revenue in the funds.
The net pension asset resulting from contributions in excess of the annual required
contribution (police and employee) is not a current financial resource, and,
therefore, is not reported in the governmental funds.
Police Pension Plan $ 106,065
637,673
T
General Pension Plan
An internal service fund (page 44) is used by the City to charge the cost of the
workers' compensation fund. The assets and liabilities of the internal service fund
are included in governmental activities in the statement of net position.
Long-term liabilities applicable to the City's governmental activities are not due and
payable in the current period and, accordingly, are not reported as fund liabilities.
Interest on long-term debt is not accrued in governmental funds, but rather is
recognized as an expenditure when due. All liabilities--both current and long-term--
191,820 297,885
1,267,842
D
are reported in the statement of net position.
Compensated absences represent amounts accrued for sick leave for those
employees who are vested and accrued vacation for all employees.
R
The net OPEB obligation resulting from contributions less than the
annual required contribution (general) is not a use of current
financial resources, and therefore, is not reported in the governmental
funds.
Current-
General Obligation Bonds
Compensated Absences
$ (430,000)
(1,014,753)
(1,444,753)
Long-Term-
General Obligation Bonds, net of discount $ (4,048,997)
Compensated Absences (1,066,317)
Net OPEB Obligation (13,112,314)
(18,227,628) (19,672,381)
Total net position of governmental activities $ 45,507,150
The notes to financial statements are an integral part of this statement.
Paj 71
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Statement of Revenues, Expenditures and
Changes in Fund Balances of Governmental Funds
For the Year Ended June 30, 2013
Total Total
General Nonmajor Governmental
Fund Funds Funds
Revenues
Fines $ 612,193 $ 299,811 $ 912,004
Library Revenue- General 64,584 - 64,584
Library Revenue County Reimbursement 406,481 - 406,481
Licenses and Permits 2,548,913 - 2,548,913
Sanitation Fees and Rebates 2,624,877 - 2,624,877
Recreation - 40,446 40,446
AF
Miscellaneous Services 2,470,200 - 2,470,200
Property Taxes 11,225,834 - 11,225,834
Transfer Taxes - 1,107,686 1,107,686
Grants Received 2,719,977 2,399,112 5,119,089
Court of Chancery Fees 917,700 - 917,700
Investment Income 43,799 1,399 45,198
Total Revenues 23,634,558 3,848,454 27,483,012
Expenditures
Current:
General Government
Library Services
Public Safety and Law Enforcement
Public Works
Recreational Services
Streets and Sanitation Services
Financial Administration
Garage and Stores
T 1,107,122
5,240,504
17,688,100
1,565,442
651,341
2,990,430
909,877
431,542
-
273,713
360,542
192,963
-
-
-
-
1,107,122
5,514,217
18,048,642
1,758,405
651,341
2,990,430
909,877
431,542
DInsurance
Retiree Health Care
Employee Pension
Community and Economic Development
R
Street Lights
Debt Service:
Principal Retirement
Interest and Fiscal Charges
Bond Issuance Costs
Total Expenditures
Excess (deficiency) of Revenues over Expenditures
Other financing Sources (Uses)
Proceeds from Sale of Bonds
241,395
1,620,600
1,693,500
223,110
878,760
296,003
73,071
1,029
35,611,826
(11,977,268)
2,648,500
-
-
-
716,856
-
-
-
-
1,544,074
2,304,380
-
241,395
1,620,600
1,693,500
939,966
878,760
296,003
73,071
1,029
37,155,900
(9,672,888)
2,648,500
Transfers in 12,666,208 - 12,666,208
Transfers out - (2,174,490) (2,174,490)
Total other Financing Sources (Uses) 15,314,708 (2,174,490) 13,140,218
Net Change in Fund Balances 3,337,440 129,890 3,467,330
Fund Balances at Beginning of Year 4,868,879 583,904 5,452,783
Fund Balances at End of Year $ 8,206,319 $ 713,794 $ 8,920,113
The notes to financial statements are an integral part of this statement.
Paj 72
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Reconciliation of the Statement of Revenues, Expenditures and Changes
in Fund Balances of Governmental Funds to the Statement of Activities
For the Year Ended June 30, 2013
Amounts reported for governmental activities in the statement of activities (page 39) are different
because:
Net change in fund balances--total governmental funds (Page 41) $ 3,467,330
Governmental fund reports capital outlays as expenditures. However, in the statement of activities
the cost of these assets is allocated over their estimated useful lives and reported as depreciation
expense. This is the amount by which capital outlays exceeded depreciation in the current period.
Capitalization of net capital asset expenditures including CIP $ 4,872,122
Loss on assets transferred in and not fully depreciated (19,139)
AF
Current Year depreciation and amortization (2,524,904) 2,328,079
Governmental funds report the repayment of principal of general long-term debt as an expenditure
but the repayment reduces the liability in the statement of net position. 296,003
Changes in other assets are not available to pay for current period expenditures and therefore are
not reported as revenues in the funds. (196,430)
The issuance of long-term debt (e.g., bonds, leases) provides current financial resources to
T
governmental funds, while the repayment of the principal of long-term debt consumes the current
financial resources of governmental funds. Neither transaction, however, has any effect on net
assets. Also, governmental funds report the effect of issuance costs, premiums, discounts, and
similar items when debt is first issued, whereas these amounts are deferred and amortized in the
statement of activities. This amount is the net effect of these differences in the treatment of long-
term debt and related items.
Amortization of 2003 Bond Issuance costs $ (40,685)
2012 Library Construction Loan Proceeds (2,648,500) (2,689,185)
Under the modified accrual basis of accounting used in the governmental funds, expenditures are not
recognized for the transactions that are not normally paid with expendable available financial
Dresources. In the statement of activities, however, which is presented on the accrual basis, expenses
and liabilities are reported regardless of when financial resources are available. In addition, assets
are not recognized in governmental funds unless they represent current financial resources but are
R
recognized in the statement of activities as they accrue. The following differences, therefore, occur
between the statement of activities and the governmental funds.
Decrease in compensated absences
Decrease in net pension asset - Police Plan
Increase in net pension asset - General Pension Plan
Increase in net OPEB obligation - General Fund
An internal service fund is used by the City to charge the costs of workers' compensation insurance
to individual funds. The change in net position of the internal service fund is transferred to the
$ 199,054
(92,285)
127,094
(1,932,772) (1,698,909)
governmental funds and amounts attributable to internal charges are then allocated to functional
expenditures. Net revenue is allocated back to respective functions and business type activities, as
appropriate. 634,791
Change in net position of governmental activities (Page 38) $ 2,141,679
The notes to financial statements are an integral part of this statement.
Paj 73
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Statement of Net Position - Proprietary Funds
June 30, 2013
Governmental
Business-type Activities Activities
Water/ Electric Total
Wastewater Revenue Enterprise Internal
Fund Fund Funds Service Fund
Assets
Current Assets:
Cash and Cash Equivalents $ 1,801,914 $ 2,941,635 $ 4,743,549 $ 383,114
Investments 7,858,347 18,001,619 25,859,966 1,351,527
Receivables, Net 918,428 7,475,093 8,393,521 4,000
Due from Other Funds-Charges 50,989 131,005 181,994 -
AF
Inventory 81,271 3,842,218 3,923,489 -
Prepaid Items - 51,279 51,279 11,250
Total Current Assets 10,710,949 32,442,849 43,153,798 1,749,891
Non-Current Assets:
Restricted Assets
Cash 1,383,690 6,762,874 8,146,564 -
Investments 3,890,328 24,012,534 27,902,862 -
Net Pension Asset 479,537 6,242,969 6,722,506 -
T
Net OPEB Asset - 1,169,269 1,169,269 -
Land and Construction in Progress 1,252,427 2,796,975 4,049,402 -
Capital Assets, Net of Depreciation 45,537,043 86,146,554 131,683,597 -
Total Non-Current Assets 52,543,025 127,131,175 179,674,200 -
Total Assets 63,253,974 159,574,024 222,827,998 1,749,891
Liabilities
Current Liabilities:
Accounts Payable and Accrued Expenses 1,137,186 5,804,043 6,941,229 482,049
Due to Other Funds - Charges 116,852 272,652 389,504 -
Deferred Revenue - 232,427 232,427 -
D
Accrued Interest Payable 74,327 602,777 677,104 -
Customer Deposits - 2,022,159 2,022,159 -
Revenue Bonds Payable 706,083 2,150,000 2,856,083 -
Liability for Compensated Absences 76,444 176,303 252,747 -
R
Total Current Liabilities 2,110,892 11,260,361 13,371,253 482,049
Non-Current Liabilities:
Net OPEB Obligation 449,016 - 449,016 -
Revenue Bonds Payable 10,220,634 23,960,000 34,180,634 -
Liability for Compensated Absences 95,211 451,413 546,624 -
Total Non-Current Liabilities 10,764,861 24,411,413 35,176,274 -
Total Liabilities 12,875,753 35,671,774 48,547,527 482,049
Net Position
Invested in Capital Assets, Net of Related Debt 37,246,443 62,833,529 100,079,972 -
Restricted for Capital Construction 3,890,328 30,775,408 34,665,736 -
Unrestricted 9,241,450 30,293,313 39,534,763 1,267,842
Total Net Position $ 50,378,221 $ 123,902,250 $ 174,280,471 $ 1,267,842
The notes to financial statements are an integral part of this statement.
Paj 74
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Statement of Revenues, Expenses and
Changes in Fund Net Position - Proprietary Funds
For the Year Ended June 30, 2013
Governmental
Business-type Activities Activities
Water/ Electric Total
Wastewater Revenue Enterprise Internal
Fund Fund Funds Service Fund
Operating Revenues
Charges for Services $ 11,043,071 $ 88,331,196 $ 99,374,267 $ -
Miscellaneous Services/Income 2,344,635 2,354,497 4,699,132 1,214,013
Total Operating Revenues 13,387,706 90,685,693 104,073,399 1,214,013
Operating Expenses
Water/Wastewater Services 7,174,128 - 7,174,128 -
AF
General Administrative 1,175,225 4,470,795 5,646,020 433,214
Power Supply - 55,681,251 55,681,251 -
Transmission/Distribution - 3,267,698 3,267,698 -
Engineering - 1,107,231 1,107,231 -
Metering - 219,010 219,010 -
Systems Operations - 544,405 544,405 -
Utility Tax - 1,443,853 1,443,853 -
Depreciation 1,705,809 4,621,501 6,327,310 -
T
Contractual Services - - - 33,700
Taxes - - - 29,114
Retirees Pension 231,385 1,115,765 1,347,150 -
Retirees Health Care 261,019 696,500 957,519 -
Self Insurance-Workers' Compensation - - - 74,789
Total Operating Expenses 10,547,566 73,168,009 83,715,575 570,817
Operating Income 2,840,140 17,517,684 20,357,824 643,196
Non-Operating Revenues (Expenses)
Interest Earned:
Operating Funds 114,833 190,469 305,302 -
Reserve Funds 87,675 506,771 594,446 12,459
DR
Net Decrease in Fair Value of Investments
Interest and Fiscal Charges
Gain on Sale of Assets
Total Non-Operating Revenue (expenses)
Income before Contributions and Transfers
Transfers In
Transfers Out
Total transfers
Change in Net Position
Total Net Position--Beginning
Total Net Position--Ending
The notes to financial statements are an integral part of this statement.
$
(172,357)
(369,131)
11,339
(327,641)
2,512,499
-
(500,000)
(500,000)
2,012,499
48,365,722
50,378,221
(614,989)
(1,432,779)
5,203
(1,345,325)
16,172,359
8,282
(10,000,000)
(9,991,718)
6,180,641
117,721,609
$ 123,902,250 $
(787,346)
(1,801,910)
16,542
(1,672,966)
18,684,858
8,282
(10,500,000)
(10,491,718)
8,193,140
166,087,331
174,280,471 $
(20,864)
-
-
(8,405)
634,791
-
-
-
634,791
633,051
1,267,842
Paj 75
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Statement of Cash Flows - Proprietary Funds
For the Year Ended June 30, 2013
Governmental
Business-type Activities Activities
Water Electric Total
Wastewater Revenue Enterprise Internal
Fund Fund Funds Service Fund
Cash Flows from Operating Activities
Receipts from Customers $ 13,273,867 $ 89,805,855 $ 103,079,722 $ -
Payments to Suppliers (including Purchased Power) (5,704,873) (61,388,679) (67,093,552) (137,603)
Payments to Employees (1,735,265) (4,235,494) (5,970,759) -
Payments of Personnel Related Costs (755,970) (1,614,454) (2,370,424) 1,152,388
Internal Activity--Payments from (to) Other Funds (16,544) - (16,544) 14,459
Other Receipts (Payments) including Claims Paid (281,241) (7,634,455) (7,915,696) (363,919)
Net Cash Provided by Operating Activities 4,779,974 14,932,773 19,712,747 665,325
AF
Cash Flows from Noncapital Financing Activities
Transfers Out (500,000) (10,000,000) (10,500,000) -
Transfers in - 8,282 8,282 -
Net Cash Used for Noncapital Financing Activities (500,000) (9,991,718) (10,491,718) -
Cash Flows from Capital and
Related Financing Activities
Acquisition and Construction of Capital Assets (2,983,446) (3,301,960) (6,285,406) -
Proceeds from Capital Debt 637,239 - 637,239 -
T
Bond Issuance Costs (6,597) (1,050) (7,647) -
Principal Paid on Revenue Bond Maturities (687,229) (2,110,000) (2,797,229) -
Interest Paid on Capital Debt (251,180) (1,233,804) (1,484,984) -
Net Cash Used for Capital and Related Financing Activities (3,291,213) (6,646,814) (9,938,027) -
Cash Flows from Investing Activities
Interest on Investments 114,833 190,469 305,302 -
Redemption of IInvestment Securities 1,500,000 2,000,000 3,500,000 (741,502)
Purchase of Investment Securities (2,509,828) (4,815,151) (7,324,979) (8,308)
Interest on Restricted Cash 87,675 506,771 594,446 -
Net Cash Used for Investing Activities (807,320) (2,117,911) (2,925,231) (749,810)
D
Net Increase/(Decrease) in Cash and Cash Equivalents 181,441 (3,823,670) (3,642,229) (84,485)
Balances--Beginning of the Year 3,004,163 13,528,179 16,532,342 467,599
Balances--End of the Year $ 3,185,604 $ 9,704,509 $ 12,890,113 $ 383,114
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Reconciliation of Operating Income to Net Cash Provided
by (Used for) Operating Activities:
Operating Income
Adjustments to Reconcile Operating Income to Net Cash
provided by (Used for) Operating Activities:
Depreciation Expense
Changes in Assets and Liabilities
(Increase)/Decrease in Receivables
(Increase)/Decrease in Due from Other Funds
(Increase)/Decrease in Inventory
(Increase)/Decrease in Prepaid Items
Increase/(Decrease) in Accounts Payable and Accrued Expenses
Increase/(Decrease) in Deferred Revenue
Increase/(Decrease) in Due to Other Funds
Increase/(Decrease) in Customer Deposits
Increase/(Decrease) in Liability for Compensated Absences
Increase/(Decrease) in NPO/NPA for Pension
$ 2,840,140
1,705,809
(62,922)
(50,917)
(13,482)
477
(278,415)
622,489
-
(11,544)
-
(12,680)
$ 17,517,684
4,621,501
(837,711)
(106,415)
21,316
(36,297)
(45,452)
15,090
(53,440)
(87,446)
117,728
(35,350)
$ 20,357,824
6,327,310
(900,633)
(157,332)
7,834
(35,820)
(323,867)
637,579
(53,440)
(98,990)
117,728
(48,030)
$ 643,196
15,564
-
-
-
6,565
-
-
-
-
-
-
Increase/(Decrease) in NPO/NPA for OPEB 41,019 (6,158,435) (6,117,416) -
Net Cash Provided by Operating Activities $ 4,779,974 $ 14,932,773 $ 19,712,747 $ 665,325
Non-Cash Investing, Capital and Financing Activities:
Change in Fair Value of Investments $ (172,357) $ (614,989) $ (787,346) $ (20,864)
Deferred charges expensed $ (111,354) $ (224,975) $ (336,329) $ -
The notes to financial statements are an integral part of this statement.
Paj 76
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Statement of Net Position
Fiduciary Funds
June 30, 2013
Pension OPEB
Trust Trust Agency
Funds Fund Funds
Assets
Cash and Cash Equivalents $ 7,855,270 $ 486,852 $ 265,431
Investments at Fair Value - Mutual Funds 33,442,789 13,141,621 -
Receivables
Prepaid Items
Total Assets
Liabilities
Accounts Payable
AF -
-
41,298,059
-
-
-
13,628,473
1,250
50,771
45
316,247
83,155
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Due to Agencies - - 233,092
Total Liabilities - 1,250 $ 316,247
Net Position
Net Position Held in Trust for Retirement Benefits $ 41,298,059 $ 13,627,223
The notes to financial statements are an integral part of this statement.
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Paj 77
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Financial Section - Part C
City of Dover
Statement of Changes in Net Position
Fiduciary Funds
For the Year Ended June 30, 2013
Pension OPEB
Trust Trust
Funds Fund
Additions:
Net Investment Income $ 2,543,986 $ 728,829
City's Contribution-Payroll Based 310,963 1,403,935
AF
City's Contribution-Lump Sum 9,972,500 2,537,100
Employee Contribution 233,097 -
State Insurance Premium Tax Proceeds 577,765 -
Other 1,942 78,743
Total Additions 13,640,253 4,748,607
Deductions:
Benefit Payments
General Administration
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Refund of Pension Contribution
Total Deductions
Change in Net Position
Net Position - Beginning
4,970,885
26,809
80,813
5,078,507
8,561,746
32,736,313
2,027,056
7,500
-
2,034,556
2,714,051
10,913,172
D
Net Position - Ending
The notes to financial statements are an integral part of this statement.
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$ 41,298,059 $ 13,627,223
Paj 78
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 55
NOTES TO FINANCIAL STATEMENTS
YEAR ENDED JUNE 30, 2013
1. FINANCIAL REPORTING ENTITY
A. The City
The City of Dover was incorporated in 1829 and is a municipal corporation governed by an
elected mayor and a nine-member council. The accompanying financial statements
present the financial position and operating results for fiscal year ended June 30, 2013.
B. Reporting Entity
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In evaluating how to define the reporting entity, for financial reporting purposes,
management has considered all potential component units. The decision to include a
potential component unit was made by applying the criteria set forth in Accounting
Principles Generally Accepted in the United States of America (GAAP). The criterion used
is that set forth by Statement of Governmental Accounting Standards number 14, which
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defines the reporting entity as the primary government and those component units for
which the primary government is financially accountable. Financial accountability is defined
as appointment of a voting majority of the component unit's board and either (a) the ability
to impose will by the primary government, or (b) the possibility that the component unit will
provide a financial benefit to or impose a financial burden on the primary government.
Based upon this criterion, the following is a brief review of each potential component unit
addressed in defining the government’s reporting entity.
Included within the reporting entity:
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The City provides many services as follows - police protection, street maintenance,
sanitation, recreation, library, community development, public improvements, planning,
safety inspections, electric generation and distribution, water and wastewater services,
legislative services and general administration, including employee benefits. These
functions are part of the City’s daily operations and therefore are not legally separate
component units.
Not included within the reporting entity:
The City has joined the State of Delaware Police Pension Plan for uniformed police officers
employed by the City after September 1, 1982. The plan is completely managed by the
State of Delaware and, therefore, is not included in the financial statements.
The Robbins Hose Volunteer Fire Company and the Capital School District are not included
within the financial reporting entity because they do not meet the criteria for inclusion set
forth by GAAP.
2. SIGNIFICANT ACCOUNTING POLICIES
The accounting policies of the City conform to generally accepted accounting principles as
applicable to governments. A summary of the more significant policies follows:
Paj 79
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 56
A. Basis of Presentation
Government-wide Statements: The statement of net position and the statement of activities
include the financial activities of the overall government, except for fiduciary activities.
Individual funds are not displayed but the statements distinguish governmental activities,
generally funded by taxes and other City revenue, from business-type activities (BTAs),
generally funded in whole or in part with fees charged to external users. Eliminations have
been made for the doubling-up effect of certain internal activities.
The government-wide statement of activities presents a comparison between direct
program expenses and program revenues for each function of the City’s governmental
activities and for each of the City’s identifiable business-type activities. Direct expenses
are those that are specifically associated with a program, function or activity. Program
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revenues include (a) charges paid by the recipients or beneficiaries of goods or services
offered by the programs and (b) grants and contributions that are restricted to meeting the
operational or capital requirements of a particular program. Revenues that are not
classified as program revenues, including all taxes, are presented as general revenues.
The City allocates the costs of certain governmental services to the costs of business-type
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activities (indirect expense allocation). These costs include allocated amounts of city
management, centralized budgetary formulation and oversight, accounting, financial
reporting, payroll, procurement contracting and oversight, investing and cash management,
personnel services, etc. The allocations are charged to the BTAs based on the use of
these services. As a matter of policy, the costs of certain governmental functions are not
allocated to the business-type activities such as public safety, library and recreation and
community services.
Fund Financial Statements: The accounts of the City are organized on the basis of funds,
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each of which is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self-balancing accounts that comprise its assets,
liabilities, fund equity, revenues and expenditures or expenses, as appropriate.
Government resources are allocated to and accounted for in individual funds based upon
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the purposes for which they are to be spent and the means by which spending activities are
controlled.
The fund financial statements provide information about the City’s funds, including fiduciary
funds. The emphasis of fund financial statements is on major governmental and enterprise
funds, each displayed in a separate column. All remaining governmental funds are
aggregated and reported as non-major funds.
The City reports the following major governmental fund:
General Fund
The General Fund is the general operating fund of the City. It is used to account for all
financial resources except those required to be accounted for in another fund.
The City reports the following major proprietary funds:
Paj 80
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 57
Water/Wastewater Fund
This fund accounts for transactions related to water and wastewater services, including the
payment of fees to Kent County for the treatment of sewage. The City also holds lease
agreements with cell phone companies for equipment placed on City water towers.
Electric Revenue Fund
This fund incorporates all transactions related to the generation, transmission and
distribution of electricity. The City has contracted with both The Energy Authority and North
American Energy Services to manage the City’s power supply and generation assets.
The City reports the following non-major funds:
Internal Service Fund
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The City has created one internal service fund to account for the activities related to self-
insured Workers’ Compensation. Receipts are provided from contributions by the City’s
three major funds. Expenses are related to payment of claims, premiums, and
administration costs. Actuarial analyses are completed every three years to insure
sufficient reserves for claims for the Workers’ Compensation Fund.
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Special Revenue Funds
The City has ten Special Revenue Funds to account for proceeds of specific revenue
sources that are restricted or committed to expenditure for specified purposes other than
debt service or capital projects.
Fiduciary Funds
Fiduciary funds consist of trust and agency funds and are used to report assets held by the
City in a trustee or agency capacity for other purposes. These funds are, therefore, not
available to support City programs.
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The City is the trustee for the City’s two pension plans, the Police Pension Fund and the
Employee Pension Fund, as well as, the Other Post Employment Benefit Trust. The
activity of these plans is accounted for in the Basic Financial Statements.
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Agency funds are used to account for assets held by the City as an agent for individuals,
private organizations or other governments. The City has three agency funds.
The City acts as the receiving and paying agent for the Downtown Dover Partnership,
Fourth of July Celebration Committee, and Dover Library Foundation.
B. Basis of Accounting and Measurement Focus
Basis of accounting refers to when revenues and expenditures or expenses are recognized
in the accounts and reported in the financial statements. Basis of accounting relates to the
timing of the measurements made, regardless of the measurement focus applied.
All Governmental Funds are accounted for using the modified accrual basis of accounting
and the current financial resources measurement focus. Their revenues are recognized
when they become measurable and available as net current assets.
Paj 81
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 58
Revenues that are susceptible to accrual include property taxes, grants and billable service
charges. All other revenues are accounted for when they are received.
Property taxes are recognized in the fiscal period for which they are levied provided they
are “available”- i.e., they are collected in the current period or are expected to be collected
soon enough thereafter to be used to pay liabilities of the current period. The City
considers all revenues reported in the governmental funds to be available if the revenues
are collected within sixty-days after year-end, except for trash collection, which has a thirty-
day collection period.
Expenditures are generally recognized under the modified accrual basis of accounting
when the related fund liability is incurred. The exception to this general rule is principal and
interest on general long-term debt which is recognized when due. Also, claims and
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judgments and compensated absences are recognized as expenditures to the extent they
have matured. General capital asset acquisitions are reported as expenditures in
governmental funds. Proceeds of general long-term debt and acquisitions under capital
leases are reported as other financing sources.
The government-wide financial statements as well as all proprietary and fiduciary trust
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funds are accounted for using the accrual basis of accounting and the economic resources
measurement focus. Agency funds have no measurement focus.
A reconciliation of the governmental fund financial statements prepared on the modified
accrual basis of accounting to the government-wide financial statements prepared on the
accrual basis of accounting is also provided. The types of transactions included in program
revenues in the government-wide statement of activities include charges for services,
operating grants and capital grants.
D
Operating income reported in the proprietary fund financial statements includes revenue
and expenses related to the continuing operations of the fund. Principal operating revenue
for proprietary funds is charges to customers for sales and services.
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Principal operating expenses are the costs of providing goods and services, which include
purchased power, administrative expenses and depreciation of capital assets. All revenues
and expenses not meeting this definition are reported as non-operating revenues and
expenses.
As permitted by GASB Statement No. 20, with regards to its Enterprise funds the City has
elected to apply all applicable GASB pronouncements and all FASB Statements and
interpretations, Accounting Principles Board (APB) Opinions and Accounting Research
Bulletins (ARB) issued on or before November 30, 1989, unless they conflict with or
contradict GASB pronouncements.
C. Capital Assets and Long-Term Liabilities
Capital assets used in Governmental Fund type operations (general capital assets) are
accounted for in the government-wide financial statements rather than in the funds. Public
domain ("infrastructure") general capital assets consisting of certain improvements other
Paj 82
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 59
than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage
systems and lighting systems, are capitalized in the government-wide financial statements
along with other general capital assets. The capitalization threshold for the City’s assets is
$5,000. Personal computers and related hardware valued under $5,000 are manually
controlled by the Information Technology Department. All capital assets are valued at
historical cost and donated assets are shown at a fair market value as of the date of
donation. Depreciation has been provided on general capital assets and is shown in Note
4. Depreciation has been provided over the estimated useful lives using the straight-line
method. Estimated useful lives are as follows:
Buildings 20 - 50 years
Infrastructure 20 - 50 years
Vehicles 4 - 7 years
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Equipment, Furniture, Fixtures 5 - 15 years
Long-term liabilities expected to be financed from governmental funds and the long-term
estimated liabilities for compensated absences are accounted for in the government-wide
financial statements, but not in the Governmental Funds.
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Depreciation of all exhaustible capital assets used by Proprietary Funds is charged as an
expense against their operations. Accumulated depreciation is shown in Note 4 of this
section. Depreciation in the proprietary funds has been provided over the estimated useful
lives using the straight-line method. The estimated useful lives are presented below:
Buildings, Mains, Plant 25 - 90 years
Improvements 10 - 20 years
Equipment 5 - 15 years
Vehicles 4 - 7 years
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D. Budget Procedures
Legally adopted budgets are prepared for the General Fund, Water/Wastewater Fund,
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Electric Revenue Fund, the Internal Service Fund and the following non-major special
revenue funds: Municipal Street Aid Fund, Community Development Block Grant Fund
(Federal), State Department of Transportation Grants Fund (Community Transportation),
Police Grant Funds, and Library Grants Fund.
The General Governmental Capital Projects Fund provides for separate budgets to cover
the planning and control of capital items for the governmental programs. The financial
transactions of this fund are included in the financial statements of the General Fund. The
Electric Improvement and Extension Fund and the Water/Wastewater Improvement and
Extension Fund are sections of each utility enterprise. These sections are required by
bond resolutions. Separate budgets for these funds cover the planning and control of only
the capital items of the utilities. The financial transactions of these funds are included in
the financial statements of the Electric Revenue Fund and the Water/Wastewater Fund.
The City prepares the budget for the General Fund revenues on a modified accrual basis.
The expenditures are accounted for when the purchase orders are issued. The budget and
actual schedule (in the legal budget format (non-GAAP), adopted by the City) for the
Paj 83
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 60
General Fund, the City’s major governmental fund, is presented in the required
supplementary information section of this report.
Budgets for the Electric Revenue Fund, Water/Wastewater Fund and Internal Service Fund
are prepared on an accrual basis. Budgets are prepared under the assumption that the
principal redemption of long-term debt must be assumed by Enterprise Fund activity in
conformity with the bond ordinance.
The Combining General Fund Balance Sheet and Combining Statement of Revenues,
Expenditures and Changes in Fund Balances of the General Fund as well as the budget
and actual schedules of the other funds are also presented in the supplementary
information section of this report because they are “not required.”
AF
According to the City's procedures, the preceding year's ending net budgetary balances are
considered as resources for the following year. The beginning balances become operating
items of revenues in the budgets. Estimated ending budgetary balances provide the
balancing amount for each budget. In accordance with the City’s financial policies, adopted
by City Council, the major operating funds of the City are required to maintain an 8%
minimum ending budget balance expressed as a percentage of operating revenues
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excluding the beginning budget balance.
E. Major Transfers
The Electric Revenue Fund and Water/Wastewater Fund annually transfer a budgeted
portion of their revenues to the General Fund. In this fiscal year transfers were also made
from the Realty Transfer Tax Fund, Municipal Street Aid Fund, Electronic Red Light Safety
Program (ERLSP) Fund, State Department of Transportation (D.O.T.) Fund, and Police
Grant Fund to the General Fund. The purpose of these transfers is to provide routine
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subsidies to the General Fund for operating functions, capital project expenditures and debt
service requirements.
All transfers between the General Fund and the non-major governmental funds are netted
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in the government-wide financial statements.
F. Inventories and Prepaid Items
Both inventories and prepaid items are accounted for using the consumption method.
Inventories are treated as operational expenditures at the time of use rather than at the
time of purchase for both the governmental and proprietary funds. Prepaid expenses are
reflective of insurance policies and commitments due on July 1 for the following fiscal year.
The warehouse inventories, consisting mostly of parts and supplies, are maintained on a
perpetual inventory basis. Inventories of all funds are valued at cost and net of reserves,
utilizing a weighted moving average method of valuation. The City maintains inventory
reserves to charge off any damaged or obsolete items.
The Electric Revenue Fund maintains fuel inventory for the generating assets on a
perpetual basis and utilizes the weighted moving average method of valuation.
Paj 84
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 61
G. Cash and Investments
The City's cash and cash equivalents consist of cash on hand, demand deposits and short-
term investments with original maturities of three months or less from the date of
acquisition. Investments consist of United States Government and its agencies notes and
bonds, corporate bonds and common stocks and open-end mutual funds. The fair value of
investments is determined by current market value.
H. Accounts Receivable
Allowances for uncollectible accounts are maintained and uncollectible accounts are
charged off against these allowances. The authority to write off accounts is vested with the
City Council. Current balances of allowances are as follows:
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General Fund
Water/Wastewater Fund
Electric Revenue Fund
I. Restricted Assets
$154,086
108,234
386,346
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Certain assets are restricted because their use is limited by bond covenants, endowments,
or other similar third party restrictions.
Restricted assets as of June 30, 2013 total $37,687,221 including cash and cash
equivalents of $9,766,107 and $27,921,114 in investments. Of this amount, $1,637,795 is
attributed to governmental activities and $36,049,426 is attributable to business-type
activities.
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J. Unbilled Service Receivables
The City follows a policy of billing for services in accordance with billing cycle procedures.
All known services rendered are billed and incorporated in the books at the end of the fiscal
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year. Billing information which is unreported by June 30, 2013, by the operating
departments is billed and accounted for in the month the information is received.
K. Bond Accounts/Issuance Costs
The City has elected to recognize bond discounts and issuance cost in governmental
funds, as well as the proprietary funds, as a current period expense in accordance with
GASB 65. As of June 30, 2013 the unamortized bond discounts and issuance costs held
by the General fund and the Proprietary funds have been expensed
L. Deferred inflows of resources
In addition to liabilities, the statement of financial position will sometimes report a separate
section for deferred inflows of resources. This separate financial statement element,
deferred inflows of resources, represents an acquisition of net position that applies to a
future period(s) and so will not be recognized as an inflow of resources (revenue) until that
time. The government has only one type of item, which arises only under a modified
Paj 85
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 62
accrual basis of accounting that qualifies for reporting in this category. Accordingly, the
item, unavailable revenue, is reported only in the governmental funds balance sheet. The
governmental funds report unavailable revenues from property taxes, demolitions, general
billings, grass cutting, police extra-duty, and State grants.
M. Fund Balances and Net Position
Governmental fund balances are reported based on a hierarchy of constraints on the
nature or specific purpose to which the funds can be spent. The classifications of fund
balance are as follows:
• The Non-spendable fund balance classification includes amounts that cannot be
spent either because they are in a non-spendable form or because they are legally
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or contractually required to be maintained intact.
• The Restricted fund balance classification includes amounts that can be spent only
for specific purposes because of the City Charter, the City Code, state or federal
laws, or externally imposed conditions by grantors or creditors.
• The Committed fund balance classification includes amounts that can be used only
for specific purposes determined by the formal action of a City ordinance which is
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approved by City Council majority vote the highest level of decision-making
authority.
• The Assigned fund balance classification includes amounts authorized and
established by City Council. The City’s Financial Policies as adopted by City Council
includes the purpose and description of all classes of fund balance. Modifications
require City Council approval.
The city considers restricted, committed, or assigned amounts to have been spent when a
related expenditure is incurred. Proprietary funds report net position in three categories:
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1) Invested in capital assets net of related debt;
2) Restricted
3) Unrestricted
Fund balances and net position are further explained in Note 7.
N. Estimates
The preparation of financial statements in conformity with generally accepted accounting
principles in the United States of America requires management to make estimates and
assumptions that affect the reported amounts of assets and liabilities and disclosure of
contingent assets and liabilities as of the date of the financial statements and the reported
amounts of revenues and expenses during the reporting period. Actual results could differ
from those estimates.
3. DEPOSITS AND INVESTMENTS
A. Cash in Bank and Cash Equivalents
Paj 86
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 63
Custodial credit risk – deposits. The bank collateralizes the City of Dover’s deposits over
and above those covered by the $250,000 FDIC Insurance limit with specific securities,
which are ‘marked to market’ daily against the aggregate balances. The market value of
the collateral is at a minimum of or equal to 102% of the amount of applicable deposits.
Collateral consists solely of either full faith and credit obligations of the United States
Government or fixed rate obligations of agencies or instruments of the United States
Government.
On June 30, 2013, the carrying amount of unrestricted cash totaled $6,950,930 and the
bank cash balances totaled $6,339,903. The carrying amount of restricted cash totaled
$9,766,107 and the bank cash balances on restricted accounts totaled $9,795,432. The
restricted deposits are held by the City for bond related transactions, special purpose
operating and capital grants. Fiduciary fund deposits of $8,607,553 are excluded.
B. Investments
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The City Council has adopted an investment policy which is reviewed every two years and
updated as needed for best practices. The Pension Boards have their own distinct
investment policy over the Pension Trust funds since the objectives differ from those of the
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City. The City investments are segregated from the Pension Trust investments for clarity.
As of June 30, 2013, the City had the following investments:
i. Investments Held by Third Party Custodian
Investment Type Fair Value (Years)
Government-Wide:
Fixed income securities:
U.S. Government Treasuries $ 13,679,771 1.59
DR
U. S. Government Agencies
Municipal Obligations
Corporate Bonds
Certificate of Deposit
Fair Value of fixed income securities
Portfolio weighted average maturity
Other investments:
Money Market Mutual Funds & Certificate of Deposit
Equity Stock and Other
Total Other Investments
Total Government-Wide Investments
21,571,889
5,042,288
17,963,293
3,193,680
$ 61,450,921
223,259
23,157
246,416
$ 61,697,337
2.41
2.55
2.91
1.55
2.34
Interest rate risk: As a means of limiting its exposure to fair value losses arising from
rising interest rates the City’s investment policy limits U.S. Government securities to a
maximum maturity of 10 years from the date of purchase. For most other securities, the
maximum maturity is five years from the date of purchase. Short-term cash flow balances
are invested up to one year.
The investments are held in the City’s name at a third party custodian.
Paj 87
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 64
Credit risk: The City’s investment policy is to apply the prudent-person rule. Investments
are made as a prudent person would be expected to act, with discretion and intelligence, to
seek reasonable income, preserve capital and, in general, avoid speculative investments.
As of June 30, 2013, the City’s fixed income and short-term investments had the following
risk characteristics as compared to the Standard’s & Poor’s:
Authorized Investments Policy Minimum Rating Category Portfolio Ratings Percent Allocation
U.S. Government N/A AA+ 22.20%
U.S. Government Agency N/A AA+ 35.10%
Certificates of Deposit and Short-Term A-1 Short-Term A-1+ 5.20%
Time Deposits Long-Term AA Long-Term AA-
Corporate Debt Issued by a US Corporation
Commercial Paper A-1 N/A
Corporate Notes/Bonds AA AA- to AAA 29.20%
Repurchase Agreements Short-Term A-1 N/A
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Registered Investment Companies
(money market funds)
Municipal Obligations
Long-Term AA
AAAm
AA
Concentration of credit risk: The City has sector and issuer limitations on its investment
portfolio as follows:
AAAm
AA to AA+ 8.20%
T Authorized Investments
U.S. Government
U.S. Government Agency
Certificates of Deposits and Time Deposits
Corporate Debt
Commercial Paper
Corporate Notes/Bonds
Delaware Domicled Institutions
Sector and Issuer Restrictions
Up to 100% per sector
Up to 100% per sector
Up to 25% per sector; 5% per issuer
Up to 25% per sector; 5% per issuer
Up to 50% per sector; 5% per issuer
Up to 20% per sector; 5% per issuer
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Repurchase Agreements Up to 25% per sector
Registered Investment Companies Up to 25% per sector
(money market funds)
Mortgage-Backed Securities Up to 50% per sector; 5% per issuer
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ii.
Municipal Obligations Up to 30% per sector; 5% per issuer
Investments Held by Trustee for Post Employee Benefits & Pensions
Paj 88
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 65
Investment Type Fair Value (Years)
Other Postemployment Benefits (OPEB) and Pension Funds
(Trustee held):
Corporate Bonds - OPEB Trust $ 4,840,623 1.72
Short-term corporate bond open-end mutual funds 340,395 0.08
Intermediate-term corporate bond open-end mutual funds 5,275,041 1.50
Long-term corporate bond open-end mutual funds 6,216,774 3.70
Fair value of fixed income investments 16,672,833
Portfolio weighted average maturity 1.75
Other investments:
Domestic equity open-end mutual funds 18,282,026
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International equity open-end mutual funds 11,629,551
Fair value of other investments 29,911,577
Total fair value OPEB and pension funds $ 46,584,410
The Pension Trust and OPEB Trust have their investments exclusively in open-end mutual
funds, with limits on its investments as follows:
T
Authorized Investments Pension
Plans
Domestic Equities:
Large Cap Value
Large Cap Growth
Mid Cap
Small Cap
Real Estate/REIT
Non-US Stock:
Target%
10.00%
11.00%
5.00%
5.00%
5.00%
Benchmark
S&P/Citi 500 Value
S&P/Citi 500 Growth
S&P/Citi Mid-Cap 400 Value
S&P/Citi Small Cap 600 Value
FTSE NAREIT Equity REIT
D Non-US Equity
Non-US Small Cap
Emerging Markets:
R Emerging Markets
Fixed Income
Short Term Bonds
Inflation Protected Bonds
Intermediate Term Bonds
Long Term Bonds
Cash & Cash Equivalents
10.00%
15.00%
0.05%
2.00%
13.00%
19.00%
4.50%
MSCI EAFE
MSCI EAFE Small Cap
MSCI EM (Emerging Markets)
BofA Merrill Lynch 1-3 Yr Corp
Barclays US Treasury US TIPS TR
Barclays Cap Interm US GOVT/Credit Index
Barclays Cap Long GOVT Credit Index
CitiGroup 3 Month Tbill
Custodial credit risk-investments: For an investment, this is the risk that, in the event of
the failure of the counterparty, the City will not be able to recover the value of its
investments or collateral securities that are in the possession of an outside party. To avoid
custodial credit risk, it is the City’s policy to have its investments held at a third party
custodian in the City’s name.
Paj 89
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 66
4. CAPITAL ASSETS
A summary of the Capital asset activity for the year ended June 30, 2013 is presented below:
Beginning Ending
Balance Increases Decreases Balance
Governmental activities:
Capital assets, not being depreciated
Land $ 3,958,887 $ - $ - $ 3,958,887
Construction in progress 16,759,414 4,229,390 20,871,649 117,155
Total capital assets, not being depreciated 20,718,301 4,229,390 20,871,649 4,076,042
Capital assets, being depreciated:
Buildings 10,941,377 19,612,149 - 30,553,526
Furniture and fixtures 180,350 653,372 - 833,722
AF
Equipment 6,965,654 750,636 - 7,716,290
Vehicles 4,677,659 192,999 212,198 4,658,460
Lights 614,531 - - 614,531
Improvements other than buildings 39,696,715 305,225 - 40,001,940
Books and audio visuals 8,115 - - 8,115
D.R.M.O. police equipment - - - -
Total capital assets, being depreciated 63,084,401 21,514,381 212,198 84,386,584
T
Less accumulated depreciation for:
Buildings (3,916,836) (292,575) - (4,209,411)
Furniture and fixtures (169,965) (44,410) - (214,375)
Equipment (5,247,449) (379,625) 104,968 (5,522,106)
Vehicles (3,176,538) (453,158) 88,091 (3,541,605)
Lights (455,182) (9,952) - (465,134)
Improvements other than buildings (19,100,657) (1,345,184) - (20,445,841)
Books and audio visuals (8,136) - - (8,136)
D.R.M.O. police equipment - - - -
Total accumulated depreciation (32,074,763) (2,524,904) 193,059 (34,406,608)
Total capital assets, being depreciated, net 31,009,638 18,989,477 19,139 49,979,976
DR
Governmental activities capital assets, net
(continued)
$ 51,727,939 $ 23,218,867 $ 20,890,788 $ 54,056,018
Paj 90
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 67
(continued)
Beginning Ending
Balance Increases Decreases Balance
Business-type activities:
Electric Revenue Fund
Capital assets, not being depreciated
Land $ 1,458,066 $ - $ - $ 1,458,066
Construction in progress 789,014 1,253,188 703,293 1,338,909
Total capital assets, not being depreciated 2,247,080 1,253,188 703,293 2,796,975
Capital assets, being depreciated
Buildings 17,456,628 162,721 - 17,619,349
Production 64,610,399 445,707 16,057 65,040,049
Transmission 33,106,748 910,689 6,751 34,010,686
Distribution 60,680,365 1,139,933 67,829 61,752,469
Administration 1,634,017 109,737 - 1,743,754
AF
Vehicles 640,096 22,118 36,338 625,876
Total capital assets, being depreciated 178,128,253 2,790,905 126,975 180,792,183
Less accumulated depreciation for:
Buildings (11,400,308) (395,571) - (11,795,879)
Production (41,416,622) (1,281,863) 16,057 (42,682,428)
Transmission (10,344,554) (1,195,920) 3,457 (11,537,017)
Distribution (25,322,267) (1,574,515) 64,536 (26,832,246)
T
Administration (1,196,545) (121,987) 2,000 (1,316,532)
Vehicles (464,219) (51,646) 34,338 (481,527)
Total accumulated depreciation (90,144,515) (4,621,502) 120,388 (94,645,629)
Total capital assets, being depreciated, net 87,983,738 (1,830,597) 6,587 86,146,554
Total electric revenue fund capital assets, net 90,230,818 (577,409) 709,880 88,943,529
Water/Wastewater Fund
Capital assets, not being depreciated
Land 163,240 - - 163,240
D
Construction in progress 2,792,579 1,774,185 3,477,577 1,089,187
Total capital assets, not being depreciated 2,955,819 1,774,185 3,477,577 1,252,427
Capital assets, being depreciated
R
Plant, wells, pumping stations, and storage 15,718,500 451,166 - 16,169,666
Distribution mains, hydrants, and accessories 17,673,573 2,392,065 - 20,065,638
Sewage plant mains, and pumping stations 31,580,569 1,334,502 - 32,915,071
Vehicles and equipment 4,578,855 520,441 78,932 5,020,364
Total capital assets, being depreciated 69,551,497 4,698,174 78,932 74,170,739
Less accumulated depreciation for:
Plant, wells, pumping stations, and storage (6,708,797) (332,879) - (7,041,676)
Distribution mains, hydrant, and accessories (5,810,392) (372,108) - (6,182,500)
Sewage plant mains, and pumping stations (11,164,961) (705,400) - (11,870,361)
Vehicles and equipment (3,322,671) (295,420) 78,932 (3,539,159)
Total accumulated depreciation (27,006,821) (1,705,807) 78,932 (28,633,696)
Total capital assets, being depreciated, net 42,544,676 2,992,367 - 45,537,043
Total water/wastewater fund capital assets, net 45,500,495 4,766,552 3,477,577 46,789,470
Business-type activities capital assets, net $ 135,731,313 $ 4,189,143 $ 4,187,457 $ 135,732,999
Paj 91
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 68
Depreciation expense was charged to functions/ programs of the primary government as
follows:
Governmental activities:
General government $ 11,625
Central services 90,771
Public safety 447,858
Public works 1,644,602
Library and recreation 266,892
Financial administration 63,156
Total depreciation expense - governmental activities $ 2,524,904
5. LONG -TERM OBLIGATIONS
AF
A. Summary of Bonded Indebtedness by Issue
Governmental Activities
Original Remaining Interest Maturity Arbitrage Purpose
T
2003 General Obligation Bonds $3,430,000 $990,000 3.870% 7/1/04 - 7/1/16 No Refunding of '92 &'95 issues
2012 General Obligation Bonds $3,500,000 $3,488,997 2.600% 6/25/13 - No Construction of New Library, Street Paving
5/25/19 Program
Business Type Activities
Water/Wastewater Bonds
2000 State of Delaware - $750,000 $324,940 3.600% 10/1/00 - 4/1/20 No Wastewater Pump Station # 7 - Leipsic
Revolving Loan Fund - Municipal
Revenue
2003 Revenue Bonds $7,980,000 $2,300,000 3.790% 7/1/04 - 7/1/23 Yes Complete refund 1986B Series; partial refunding
1993 and 1993A Series; expansion and upgrades
DR
2009 State of Delaware -
Revolving Loan Fund - Municipal
Revenue
2010 State of Delaware -
Revolving Loan Fund - Municipal
Revenue
2011 State of Delaware -
Revolving Loan Fund - Municipal
Revenue
Electric Revenue Bonds
2010 Revenue Bonds
$5,581,059
$2,404,017
$765,060
$8,810,000
$5,344,454
$2,254,263
$765,060
$5,440,000
2.000% 12/1/12 -
12/1/31
2.470% 4/1/12 - 10/1/30
2.000% 6/1/12 - 12/1/31
1.777% 7/1/11 - 7/1/15
No
No
No
of water and sanitary sewer systems
Pump station replacements/upgrades and sanitary
sewer main relining
Water quality improvements and main
replacements
Pump station replacements/upgrades and sanitary
sewer main relining
(Coverage ratio on Water/Wastewater Bonds requires net revenues to be at least 1.2 times the maximum annual debt service)
Yes Complete refund 2004 Series
2008 Revenue Bonds $22,200,000 $20,670,000 4.810% 7/1/09 - 7/1/33 Yes Expansion and upgrades of electric system
(Coverage ratio on Electric Bonds requires net revenues to be at least 1.25 times the maximum annual debt service)
B. Status as of June 30, 2013 – General Obligation Bonds
Long-term indebtedness of the City of Dover consists of the following general purpose
General Obligation Bonds:
Paj 92
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 69
2003 Series $ 990,000
2012 Series 3,488,997
$ 4,478,997
The total General Obligation Bonds outstanding amount includes $430,000 payable within
one year.
C. Change in Long-Term Debt
The following tables summarize the debt transactions for the year ended June 30, 2013:
i. General Long-Term Debt
Item
Compensated Absences
General Obligation Bonds
OPEB Obligation
AF
Sub-total of General
Long-Term Debt
Balance
7/01/12
$ 2,280,124
2,126,500
11,179,542
$ 15,586,166
Additions
$ 1,231,423
2,648,500
1,932,772
$ 5,812,695
Reductions
$ 1,430,477
$
296,003
-
1,726,480
Balance
6/30/13
$ 2,081,070
4,478,997
13,112,314
$ 19,672,381
Payable within
$
$
one Year
1,014,753
430,000
1,444,753
-
ii. Enterprise Funds Debt
Water/Wastewater Fund
Item
Compensated Absences
T
Revenue Bonds-Water and
Wastewater
State of Delaware Municipal
Revenue Bond - Wastewater
$
Balance
7/01/12
184,335
2,610,000
365,083
$
Additions
109,804
-
-
Reductions
$ 122,484
310,000
40,144
$
Balance
6/30/13
171,655
2,300,000
324,939
Payable within
$
one Year
76,444
320,000
41,602
DR
State of Delaware Municipal
Revenue Bond - Wastewater
State of Delaware Municipal
Revenue Bond - Water
State of Delaware Municipal
Revenue Bond - Wastewater (a)
OPEB Obligation
Sub-total of Water/
Wastewater Fund
5,581,059
2,354,745
65,822
407,997
$ 11,569,041 $
637,238
41,019
788,061
-
-
$
236,604
100,482
809,714
-
-
Loan program for Wastewater projects. The amount of the Wastewater Bond is $765,060. The loan
5,344,455
2,254,263
program is set up for the City to draw down the funds as capital expenses are paid. The City pays
703,060
449,016
$ 11,547,388
(a) During fiscal year 2011 the City issued revenue bonds through the State of Delaware Revolving Fund
interest only during the construction period, which is capitalized with the asset. The financed capital
$
241,360
103,121
15,287
-
797,814
projects have been completed by June 30, 2013 the final drawdown of $62,000 will be received in Fiscal
2014.
Paj 93
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 70
iii. Enterprise Funds Debt
Electric Revenue Fund
Balance Balance Payable within
Item 7/01/12 Additions Reductions 6/30/13 one Year
Compensated Absences $ 663,066 $ 244,088 $ 279,438 $ 627,716 $ 176,303
Revenue Bonds 28,220,000 - 2,110,000 26,110,000 2,150,000
Sub-total of Electric
Revenue Fund 28,883,066 244,088 2,389,438 26,737,716 2,326,303
Sub-total of Enterprise
Fund Debt 40,452,107 1,032,149 3,199,152 38,285,104 3,124,117
Grand Totals of
Long-Term Debt $ 56,038,273 $ 6,844,844 $ 4,925,632 $ 57,957,485 $ 4,568,870
AF
The City does not receive reimbursement for debt service from any other governmental
units. The City does not have any special assessment debt or defeased bonds as of June
30, 2013.
D. Debt Service Requirements
T
The following are the debt service requirements to maturity on the City's general obligation
bonds and revenue bonds.
i. Governmental Activities:
2003 General 2012 General
Fiscal Obligation Bonds Obligation Bonds
Year Principal Interest Principal Interest Total
2014 $295,000 $32,440 $ 134,991 $ 90,412 $ 552,843
2015 220,000 22,950 138,650 86,753 468,353
2016 230,000 14,285 142,123 83,280 469,688
DR ii.
2017
2018
2019
Total
245,000
-
-
4,900
$990,000 $74,575
Business-type Activities
a. Water/Wastewater Fund
-
-
146,142
150,041
2,777,050
79,261
75,362
65,457
$3,488,997 $480,525
475,303
225,403
2,842,507
$ 5,034,096
Paj 94
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 71
Water/Wastewater Fund
Fiscal 2003 Revenue Bonds 2000 Municipal Revenue Bonds
Year Principal Interest Principal Interest
2014 $ 320,000 $ 89,813 $ 41,602 $ 11,327
2015 330,000 77,783 43,113 9,816
2016 155,000 68,490 44,679 8,250
2017 160,000 62,268 46,302 6,627
2018 165,000 55,685 47,984 4,945
2019 175,000 48,584 49,727 3,202
2020 180,000 40,995 51,533 1,396
2021 190,000 32,945 - -
2022 200,000 24,265 - -
2023 210,000 14,935 - -
2024 215,000 5,053 - -
Total $ 2,300,000 $ 520,814 $ 324,940 $ 45,561
Fiscal 2009 Municipal Revenue Bonds
Year
2014 $
2015
AF
Principal
241,360 $
246,211
Interest
105,688 $
100,837
Water/Wastewater Fund
2010 Municipal Revenue Bonds
Principal
103,121 $
105,831
Interest
58,168 $
55,459
2011 Municipal Revenue Bonds
Principal
15,287 $
31,405
Interest
13,775
26,719
T
2016 251,160 95,888 108,611 52,679 32,547 25,578
2017 256,208 90,840 111,464 49,825 33,729 24,395
2018 261,358 85,690 114,392 46,897 34,955 23,170
2019 266,611 80,437 117,397 43,892 36,225 21,900
2020 271,970 75,078 120,481 40,808 37,541 20,584
2021 277,437 69,611 123,646 37,643 38,905 19,220
2022 283,013 64,035 126,895 34,395 40,318 17,806
2023 288,702 58,346 130,228 31,061 41,783 16,341
2024 294,505 52,543 133,649 27,640 43,302 14,823
2025 300,424 46,624 137,160 24,129 44,875 13,250
2026 306,463 40,585 140,764 20,526 46,505 11,619
2027 312,623 34,425 144,461 16,828 48,195 9,929
D
2028
2029
2030
2031
R
2032
Total $
318,906
325,316
331,855
338,526
171,806
5,344,454 $
b. Electric Fund
28,142
21,732
15,193
8,522
1,718
1,075,934 $
148,257
152,151
156,148
79,606
-
2,254,263 $
13,033
9,138
5,141
1,039
-
568,299 $
49,946
51,761
53,642
55,591
28,548
765,060 $
8,178
6,364
4,483
2,534
514
281,182
Paj 95
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 72
Electric Revenue Fund Total
Fiscal 2008 Revenue Bonds 2010 Revenue Bonds Business-type
Year Principal Interest Principal Interest Activities
2014 $ 430,000 $ 975,704 $ 1,740,000 $ 193,000 $ 4,338,844
2015 450,000 953,704 1,810,000 130,700 4,371,577
2016 475,000 930,579 1,890,000 47,250 4,185,709
2017 695,000 901,329 - - 2,437,987
2018 730,000 865,704 - - 2,435,779
2019 765,000 831,580 - - 2,439,554
2020 800,000 798,706 - - 2,439,092
2021 840,000 763,856 - - 2,393,263
2022 880,000 726,756 - - 2,397,483
2023 925,000 686,694 - - 2,403,091
2024 970,000 644,056 - - 2,400,571
2025 1,015,000 599,394 - - 2,180,856
AF2026
2027
2028
2029
2030
2031
2032
1,065,000
1,120,000
1,175,000
1,230,000
1,290,000
1,355,000
1,420,000
551,928
501,400
446,125
386,000
323,000
256,875
187,500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,183,390
2,187,862
2,187,587
2,182,462
2,179,462
2,097,692
1,810,086
T
2033 1,485,000 114,875 - - 1,599,875
2034 1,555,000 38,875 - - 1,593,875
Total $20,670,000 $12,484,639 $ 5,440,000 $ 370,950 $ 52,446,095
The preceding tables do not include compensated absences.
E. Bond Discounts/Issuance Cost Unamortized
The following remaining bond discounts/issuance costs were expensed in the funds as
of June 30, 2013:
DR
General Fund GO Bonds Discounts/Issuance Costs
Water/Wastewater Bonds Discounts/Issuance Costs
Electric Revenue Bonds Discounts/Issuance Costs
6. RESTRICTED NET POSITION
In the government-wide financial statements the restricted net position of the governmental
activities and business type activities are as follows:
$40,685
$111,355
$224,975
Paj 96
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 73
Governmental Activities
Grants-capital projects This represents the State DOT grant $85,867
reported in the non-major special revenue
funds.
Grants-public safety These represent the Police grants, ERLSP 216,344
grant and Substance Abuse Prevention
grant in the special revenue type funds.
Other Purposes These represent all other funds reported in 441,065
the special revenue type, except the grants
reserved for capital construction and public
safety. Also included is an endowment from
Mary Elizabeth Paton and patronage stocks.
AF
Total Restricted Net Position
Business Type Activities
Net restricted position for construction purposes - expendable
$743,276
T
Water/Wastewater Restrictions on investments $3,890,328
imposed by bond covenants
Electric Restrictions on investments 30,775,408
imposed by bond covenants
Total Restricted Net Position $34,665,736
7. FUND BALANCES & NET POSITION
In the governmental fund financial statements, fund balances are reported based on a
DR
hierarchy of constraints on the specific purposes for which the funds can be spent.
Non-spendable fund balances represent items that are not in spendable form and not
expected to be converted to cash. This criterion also applies to the corpus of
permanent funds, which would include the Mary Paton library endowment.
Restricted fund balances represent amounts that have externally imposed restrictions
by creditors, grantors, enabling legislation or laws and regulations of other
governments. The fund balances of the City’s grant funds fall into this category, as well
as a couple of accounts that have contractual restrictions imposed by a third party.
Committed fund balances represent amounts that can be used only for specific
purposes pursuant to constraints imposed by formal action of the government’s highest
level of decision-making authority. These amounts cannot be used for any other
purpose unless the government removes or changes the specified use by taking the
same type of action to which it previously committed the amount.
Assigned fund balances represent amounts constrained by the City’s intent to be used
for specific purposes. These amounts represent the City’s capital asset appropriations
and the City’s matching funds for grant related projects. Also, included are donated
assets to be used for law enforcement purposes. The constraints placed on assigned
fund balances are implemented through internal processes such as a budget ordinance
Paj 97
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 74
or motion of City Council. Therefore, they do not have the same restrictive nature of a
restricted fund balance.
Unassigned fund balance is the residual amount that has not met the criteria for the
aforementioned classifications. The unassigned fund balance is available for
expenditures as they are incurred.
The composition of the City fund balances is as follows:
Other
General Governmental
Fund Funds Total
Fund balances:
AF
Nonspendable:
Inventory & Prepaids $ 205,863 $ - $ 205,863
Patronage Stock 16,594 - 16,594
Library Endowment 5,000 - 5,000
Subtotal Nonspendable: 227,457 - 227,457
Restricted for:
T
Library Endowment Interest 1,658 - 1,658
Verizon cable franchise 129,579 - 129,579
Highway resurfacing - 85,867 85,867
ERLSP - 100 100
Realty Transfer Tax - 100 100
CDBG - 4,806 4,806
CDBG- State for ADA Improvements - 3,931 3,931
Substance Abuse Prevention - 41,008 41,008
Municiple Street Aid - 251,558 251,558
Library Grants - 27,839 27,839
DR
Police Grants
Subtotal Restricted for:
Committed to:
Contingency
Parkland
Subtotal Committed to:
Assigned to:
Capital Assets
Police Investigations
Highway resurfacing
Subtotal Assigned to:
Unassigned
131,237
733,985
202,914
936,899
3,504,253
14,759
-
3,519,012
3,391,714
- 175,236
590,445
-
-
-
-
-
123,349
123,349
-
175,236
721,682
733,985
202,914
936,899
3,504,253
14,759
123,349
3,642,361
3,391,714
Total fund balances $ 8,206,319 $ 713,794 $ 8,920,113
8. PROPERTY TAXES
Property taxes are levied under the authority of the City Charter on all real property
located within the City limits. The City assessor is in charge of the property
assessments and the City Council levies the property tax rate. The following table
provides important dates with reference to property taxes.
Paj 98
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 75
Beginning of fiscal year for taxes July 1
Tax rate levied June
Taxes billed July 1
Taxes due and payable at par July 31
Penalty of one and one half percent starts August 1
Lien established on property for property taxes July 1
Tax sales of property with unpaid taxes 2 years from date of billing
There are no material delinquent property taxes as of June 30, 2013.
9. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS
The composition of interfund balances as of June 30, 2013 is as follows:
AF
A. Due to/from other funds – Charges and Allocations
Receivable Fund
General Fund
Payable Fund
Non-major governmental funds
Water/ Wastewater Fund
Electric Revenue Fund
Amount
$76,741
103,415
272,652
T
Water/ Wastewater Fund
Electric Fund
Non-Major Governmental Funds
Total
General Fund
General Fund
Water/Wastewater Fund
Non-major governmental funds
General Fund
50,989
109,286
13,437
8,282
56,110
$690,912
DThe outstanding balances between funds result mainly from the time lag between the
R
dates that (1) interfund goods and services are provided or reimbursable expenditures
occur, (2) transactions are recorded in the accounting system, and (3) payments
between funds are made.
B. Interfund Transfers
Transfers Out
General Fund
Transfers In -
Electric
Fund Total
Non-major governmental funds $2,166,208 $8,282 $2,174,490
Water/ Wastewater Fund 500,000 - 500,000
Electric Revenue Fund 10,000,000 - 10,000,000
Total $12,666,208 $ 8,282 $ 12,674,490
Transfers are generally made for the purpose of providing operating capital or debt
service subsidies to the receiving fund in accordance with City policy.
Paj 99
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 76
10. RENTAL INCOME
The City currently has three lease agreements at the Garrison Oak Technical Park
(GOTP) that are included in miscellaneous revenue in the General Fund. The first lease
is with a farmer for agricultural use of the undeveloped land on the GOTP which
generated $34,390 in rental income. The second lease is with LS Power – White Oak
Solar Energy LLC, which generated $57,080 in rental income and the third lease is with
Garrison Energy Center which generated $25,760 in rental income.
The City’s Electric Revenue Fund owns a professional office building which houses the
City’s Customer Service, Finance and Information Technology Departments. At June
30, 2013, the City had leases with three tenants for the remaining space available.
AF
Lease revenue is $234,488 in the Electric Revenue Fund consisting of office space
rental of $150,640, substation rental of $30,000 and pole rentals of $53,848.
The City maintains several water tower leases for a group of telecommunications
companies. These are recorded as revenue of the Water/Wastewater Fund and total
$300,067 in the current fiscal year.
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11. MATERIAL COMMITMENTS
A. The City budgets monies to assist the volunteer fire company with payments on two
pieces of firefighting equipment. The apparatus payments are budgeted as
expenditures in the Governmental Capital Projects Fund budget.
The payments are as follows:
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Ladder #2
Ladder #1
$ 92,901
145,614
B. The City entered into a five-year management contract with The Energy Authority
effective July 1, 2011 to provide a market-based approach for power supply
management. The Energy Authority manages energy purchases and utilizes the
City’s generating assets to provide a level of rate stability as necessary to mitigate
the effects of rising and volatile energy prices. The Energy Authority also provides
oversight of the plant operator contract and monitors their performance.
C. The City also entered into a management contract with North American Energy
Services (NAES) to operate and maintain the generating assets of the electric utility
in May 2006. The City extended the contract with NAES in fiscal year 2010 through
June 30, 2013. The City has incorporated the budgets and financial activity of the
plant into its procedures used for all other divisions of the electric utility. These
procedures include a line item budget and adherence to City policies. All personnel
are employed by NAES and personnel costs are billed to the City bi-weekly. Any
capital improvements are included in the City’s capital improvement plan. The
contract also provides for a monthly management fee and a performance incentive
based on budget and plant performance. The fiscal year 2013 annual cost for
management and the incentive is $336,490 and is included in the plant-operating
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 77
budget.
D. The City is the guarantor on a $1.3 million loan held by the Downtown Dover
Partnership. The loan is secured by a parcel in the downtown business district that
the Downtown Dover Partnership is marketing for its redevelopment initiative. The
interest on the loan is paid monthly from rental receipts the Partnership receives
from its current tenants in the property. Originally the principal balloon payment was
due in July 2013. It has been extended to July 2014.
12. FORWARD CONTRACTS
Pursuant to the July 1, 2011 Energy Management Agreement between the City and The
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Energy Authority (TEA), the City has formed an Executive Risk Management Committee
(“ERMC”). The ERMC has adopted a Governing Policy for Energy Commodity Risk
Management (Policy) aimed at addressing the energy commodity risks and the
Procedures and Controls Manual for Energy Commodity Risk Management
(“Procedures Manual”). The Procedures Manual further describes the risk management
philosophy under which TEA, the City’s designated provider of energy risk management
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services conducts its activities.
The Procedures authorize TEA to enter into physical forward transactions which shall
be governed by Edison Electric Institute (EEI), North American Energy Standards Board
(NAESB), or similar agreements with counterparties approved by the City.
These agreements will enable the City to hedge the forward price of purchased power,
natural gas or fuel oil for delivery as needed to meet its load requirements. No
speculative transactions for volumes in excess of forecasted power and fuel needs are
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permitted. TEA also provides advisory services to the City for financial hedges in
determining if they would be beneficial to mitigate market and credit risk.
Under the Procedures the City will not extend credit to any potential counterparty that
has a credit rating below investment grade (defined as BBB as rated by Standard &
Poor’s or Baa2 as rated by Moody’s). Any counterparty that is unrated by either S & P
or Moody’s must be approved by the ERMC prior to the execution of any trading
activities.
Credit risk is mitigated through the use of collateral thresholds, credit limits, maximum
nominal exposure and term limitations. A collateral threshold is the amount of
unsecured credit granted to the counterparty. Unsecured credit exposure includes
amounts owed by the counterparty, whether billed or not, and the market-to-market
differences in value of any collateral held. Any net exposure above the collateral
threshold will require the posting of collateral by the counterparty. Collateral thresholds,
term limitations and credit exposure limits are subject to maximums as established by
the ERMC.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 78
Counterparty Credit Risk ($000’s)
Maxim um Am ount
Counterparty of Loss due to
Counterparty Line
Counterparty or Guarantor Credit Risk w /o Collateral Description
Threshold Availability
Credit Rating Respect to
Collateral ($)
No Collateral if exposure under
Barclays Bank, PLC A- $15,000 $13,856 $1,144
specified threshold
No Collateral if exposure under
BP Energy Company BBB+ $15,000 $15,000 $0
specified threshold
No Collateral if exposure under
Coectiv Energy Supply, Inc BBB- $3,000 $3,000 $0
specified threshold
Up to $15,000 is guaranteed buy
DB Energy Trading, LLC A $15,000 $13,648 $1,352
Deutsche Bank AG
No Collateral if exposure under
EDF Trading North America, LLC A- $18,000 $17,628 $372
specified threshold
No Collateral if exposure under
Exelon Generation Company, LLC BBB $30,000 $24,951 $5,049
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specified threshold
No Collateral if exposure under
specified threshold in the event
Integrys Energy Services, Inc BBB+ $10,000 $9,216 $784
of potential default, performance
from counter party is required
No Collateral if exposure under
Macquarie Energy, LLC A $15,000 $14,023 $977
specified threshold
Unlimited dollars are guaranteed
Morgan Stanley Capital Group, Inc BBB+ $10,000 $8,974 $1,026
by Morgan Stanley
Up to $10,000 is guaranteed by
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NextEra Energy Pow er Marketing, LLC BBB+ $10,000 $6,884 $3,116
NextEra Energy Capital Holdings
No Collateral if exposure under
Public Service Electric and Gas Company BBB+ $12,000 $12,000 $0
specified threshold
No Collateral if exposure under
Sempra Energy Trading BBB+ $15,000 $15,000 $0
specified threshold
13. SUBSEQUENT EVENTS
On August 15, 2013 the City closed on Series 2013 Water and Sewer Revenue Bonds
in the amount of $6,125,000. The proceeds from the sale of the Bonds will be used to
(i) finance certain water and sewer capital projects in relation to the Calpine project, (ii)
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refund, on a current refunding basis, certain outstanding water and sewer bonds of the
City of Dover, (iii) fund required reserves, if any, and, (iv) pay the costs of issuances of
the Series 2013 Bonds.
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14. INSURANCE
A. Health Insurance – State of Delaware
The City participates in the State of Delaware Health Insurance Program. The State
offers four health plan options. The administration of benefits is coordinated with Aetna
and Blue Cross Blue Shield of Delaware. Pre-determined premiums consisting of the
City and employee contributions are subsequently paid out to the State of Delaware.
B. Workers’ Compensation Fund – Self-Insurance
On July 1, 1990, the City began self-insuring its Workers’ Compensation insurance. For
this purpose, the City has established a separate fund. Claims are processed and
administered by a third party administrator. The City manages the revenue and
expenditures in this fund and maintains all the records. The City maintains a fund
balance to cover any incurred but not reported claims.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 79
The City’s actuary completed an updated valuation in fiscal year 2013. As of June 30,
2013, there is $481,951 reserved for open claims in this fund. An appropriate umbrella
policy for the excess coverage has been purchased and is in effect as of June 30, 2013.
The City received $61,625 in fiscal year 2013 for insurance reimbursements and
amounts covered under the umbrella policy.
Workers’ Compensation activity is as follows:
2013 2012
Claims payable beginning of year $474,281 $170,509
Claims incurred 433,214 1,769,964
Payment of claims (425,544) (1,466,192)
Claims payable end of year $481,951 $474,281
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C. Other than Health or Workers’ Compensation Insurance
The City purchases commercial insurance policies to cover risks not insured through
self-insurance funds. The City has designated a contingency account to provide for
uninsured capital losses (See Note 7). There have been no significant reductions or
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settlements exceeding coverage in the past five fiscal years.
15. COMPENSATED ABSENCES
The City grants a specific number of vacation days with pay to its employees. Upon
termination or retirement, an employee is paid for accumulated vacation days. The City
also grants one paid sick day per month to all employees with the exception of
employees covered by the International Brotherhood of Electric Workers (IBEW)
contract. The IBEW employees are granted eleven sick days per year.
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The City of Dover follows a terminal leave policy which varies with each of the 4 unions
as well as the non-bargaining group. The maximum accumulated sick days payable
upon retirement is 150 days for 25 years of service. No accrued sick leave is paid when
an employee is terminated.
In the government-wide and proprietary fund financial statements, unpaid compensated
absences are recorded as a liability as the vested employees' benefits accrue, to the
extent it is probable that the employee will be paid for sick benefits at retirement.
In governmental funds, compensated absences are recorded as expenditures as
payments become due; accordingly, no liability is recorded in the Governmental Funds
statement. Typically the General Fund has been used in prior years to liquidate the
liability for compensated absences recorded in governmental activities.
16. OTHER POST EMPLOYMENT BENEFITS
Plan Description
On May 11, 2009 the City of Dover Other Post-Employment Benefits Trust (OPEB
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 80
Trust) was established pursuant to Section 115 of the Internal Revenue Code. Policy
for and management of the OPEB benefits provided to retirees are the responsibility of
the City of Dover. No stand-alone financial report is issued for the OPEB Trust.
The OPEB Trust is a single-employer defined benefit plan. The OPEB Trust provides
retirement medical coverage to pensioners and their eligible dependents in the City of
Dover defined benefit and defined contribution pension plans.
The City purchases health insurance from the State of Delaware through a cooperative
purchasing arrangement permitted by State code. The State Office of Benefits provides
the City with the medical insurance premiums by type of coverage and carrier during the
budget cycle each year. The City also pays a five percent risk premium and contract
administration fee for each contract in addition to the premium. Any premiums paid
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over or under the benefits paid out for City employees revert to the State.
Membership of the plan consisted of the following at June 30, 2013:
Retirees and beneficiaries receiving benefits 266
Terminated plan members entitled to but not yet receiving the benefits 14
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Active eligible plan members
Total
Substantially all City employees become eligible for post-retirement benefits if they
reach retirement age while working for the City. The costs of providing these benefits
are shared between the City and the retired employee. The Dover Organization of
Employees (DOE) union employees hired after July 1, 1994 are not eligible for post-
retirement medical benefits if they elect early retirement. The eligibility provisions are
as follows:
308
588
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•
•
•
Age 55 with 10 years of continuing service, or
If hired May 1, 1994 or later, Age 55, and whose attained age
plus years of continuous service is equal to or greater than 80, or
If hired before May 1, 1994, 25 years of continuous service, or has
attained the age of 50 years and completed 20 years of continuous service
Spouse and Survivor Coverage:
Spouse and survivor coverage are both available under any of the plan options with
similar retiree contributions with one exception. The International Brotherhood of
Electrical Workers (IBEW) collective bargaining agreement does not include spouse and
survivor coverage.
Employer and Employee Contributions:
The City started contract negotiations with its collective bargaining units in fiscal year
2012. The contract for the Fraternal Order of Police Lodge #15 was approved. As of
July 1, 2012 the contract includes a provision for 15% employee contributions for all
health care plans, including the individual coverage. The same provision was
implemented for non-bargaining (management) employees as well effective July 1,
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 81
2012.
Effective March 1, 2013 the IUE/DOE collective bargaining unit agreed to a 9.5%
contribution of the total monthly individual coverage health care premium effective until
July 1, 2013, after this date, these employees will be responsible for 15% of the total
monthly individual coverage health care premium.
The City is still in negotiations with the IBEW collective bargaining unit with proposed
changes to employee contributions for all health care plans, including individual
coverage.
On July 27, 2012 a group of non-bargaining employees petitioned the Public
Employment Relations Board for union representation by the American Federation of
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State, County, and Municipal Employees, Council 81. The petition was granted and a
majority vote of the applicable employees approved the union affiliation. Contract
negotiations began on July 11, 2013. As of June 30, 2013 these employees do not
have a contract and will follow the same contributions as the non-bargaining employees
until a contract is approved.
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The City of Dover funds the other postemployment benefits for current retirees on a
pay-as-you-go basis along with funding for future benefits at a rate that is approved in
the annual budget, but not actuarially determined. Additional funding has also been
provided on an ad hoc basis. The employer contributions towards retiree health care
premiums this fiscal year are as follows:
General Government $ 2,834,327
Water/Wastewater Fund 314,255
Electric Revenue Fund 871,196
D Total Benefit Provided $ 4,019,778
Transactions are recorded in the OPEB Trust for the payment of administrative and
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investment expenses and financed through investment earnings. City appropriations
and other employer contributions for health care are recorded in the OPEB Trust. The
OPEB Board of Trustees is responsible for the management of the trust investments.
Contributions
The contribution rates for the employer are established annually by the budgeting
process of the City. Those rates include an employer contribution based on projected
pay-as-you-go financing requirements as a percent of premiums, with an additional
amount to prefund benefits, which is not actuarially determined.
Annual OPEB Cost and Net OPEB Obligation/ (Asset)
The City’s annual OPEB cost is calculated based on the ARC of the employer, an
amount actuarially determined in accordance with GAAP. The ARC represents a level
of funding that, if paid on an ongoing basis, is projected to cover normal cost each year
and amortize any unfunded actuarial liabilities over a period of thirty years. Amounts
“required” but not actually set aside to pay for these benefits are accumulated as part of
the net OPEB obligations. The following table shows the components of the City’s
annual OPEB cost for the year, the amount actually contributed to the plan, and the
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 82
City’s net OPEB obligation:
Water/
Governmental Wastewater Electric Fund
Total Activities Fund Activities Activities
Annual Required contribution $6,098,972 $4,927,856 $361,274 $809,842
Interest on OPEB obligation 549,345 585,403 21,850 (57,908)
Adjustment to annual required contribution (700,200) (746,160) (27,850) 73,810
Annual OPEB Cost 5,948,117 4,767,099 355,274 825,744
Employer Contributions (4,019,778) (2,834,327) (314,255) (871,196)
Increase/(decrease) in net OPEB obligation 1,928,339 1,932,772 41,019 (45,452)
Net OPEB obligation (asset) at beginning of year 10,463,722 11,179,542 407,997 (1,123,817)
Net OPEB obligation (asset) at end of year $12,392,061 $13,112,314 $449,016 ($1,169,269.0)
The City’s annual OPEB cost, the percentage of annual OPEB cost contributed to the
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plan, and the net OPEB obligation thru fiscal year 2013 are as follows:
Percentage
Fiscal Year Annual of Annual Net
Ended OPEB OPEB Cost OPEB
June 30 Cost Contributed Obligation
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2011
2012
2013
7,625,628
7,528,602
5,948,117
43.5%
75.0%
67.6%
The City did not meet its funding obligation for Fiscal Year 2013. In 2009 the City
8,580,431
10,463,722
12,392,061
elected a ten-year phase-in plan to achieve the appropriate funding level. During this
time the City will be researching alternative benefit plan options to reduce the AAL and
ARC.
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Funded Status and Funding Progress
As of June 30, 2013, the most recent GASB 45 Actuarial Valuation date, the plan was
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15.4% funded. The actuarial accrued liability for benefits was $71.02 million, and the
actuarial value of assets was $10.9 million, resulting in an unfunded actuarial accrued
liability (UAAL) of $60.1 million for the primary government. The covered payroll
(annual payroll of active employees covered by the plan) was $17.3 million, and the
ratio of the UAAL to the covered payroll was 347%.
The schedules of funding progress, presented as required supplementary information
(RSI) following the notes to the financial statements, present multiyear trend information
regarding whether the actuarial values of plan assets are increasing or decreasing over
time relative to the AALs for benefits.
Actuarial valuations of an ongoing plan involve estimates of the value of reported
amounts and assumptions about the probability of occurrence of events far into the
future. Examples include assumptions about future employment, mortality, and the
healthcare cost trend. Amounts determined regarding the funded status of the plan and
the annual required contributions of the employer are subject to continual revision as
actual results are compared with past expectations and new estimates are made about
the future.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 83
Actuarial Methods and Assumptions
Projections of benefits for financial reporting purposes are based on the substantive
plan (the plan as understood by the employer and the OPEB plan members) and
include the types of benefits provided at the time of each valuation and the historical
pattern of sharing of benefit costs between the employer and plan members to that
point. The actuarial methods and assumptions used include techniques that are
designed to reduce the effects of short-term volatility in actuarial accrued liabilities and
the actuarial value of assets, consistent with the long-term perspective of the
calculations.
The Projected Unit Credit Cost Method was used to determine the Annual Required
Contribution for the June 30, 2013 actuarial valuation. Investments are valued at
market rates. The actuarial assumptions included a 5.25% investment rate of return,
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which is a blended rate of the expected long-term investment returns on plan assets
and on the City’s own investments calculated based on the funded level of the plan at
the valuation date, and an initial medical trend rate of 7% with an ultimate rate of 3.5%.
The discount rate of 5.25% is representative of the ten-year phase-in plan. The UAAL
is being amortized as a level dollar amount over 30 years based on an open group
using a 0% rate of salary increase. The inflation assumption is 7.80% < 65 and 7.20%
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>= 65.
17. DEFERRED COMPENSATION PLAN
Effective November 14, 1983, the City added a self-directed 457 Deferred
Compensation Plan to its employee benefit options. The plan is administered by the
International City Management Retirement Corporation (RC). The assets are held in
the name of each participant with the ICMA (International City/County Management
Associations) Retirement Trust. Employees are eligible to make contributions to the
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plan not to exceed the ceiling set by federal regulations. The City later added an
alternative investment firm for the Deferred Compensation Plan with Nationwide
Retirement Solutions.
In May 1994, the City offered to employees the 457 Deferred Compensation Plan as
their pension plan in lieu of participation in the General Employee Pension Plan. At that
time 41 employees opted out of the Defined Benefit Pension Plan and enrolled in the
Deferred Compensation Plan. Currently, the ICMA 457 Deferred Compensation Plan
has assets of $7,010,217 (market value) as of June 30, 2013, with 140 employees
participating. The Nationwide plan has assets of $3,102,033 (market value) as of June
30, 2013 with 30 employees participating. Quarterly statements are mailed to each
participant by the plan administrators. All administration fees are borne by the
participants. All contributions are 100% vested upon election of the plan. Employees
are eligible to withdraw or rollover to another plan the employer and employee benefits
upon separation of service. Withdrawals prior to age 59½ could be subject to penalty.
Employees who select the defined benefit plan or the defined contribution plan are also
eligible for the 457 Deferred Compensation Plan. No matching employer contribution is
made to the 457 Deferred Compensation Plan. As of June 30, 2013, there are 313
employees eligible to enroll in the 457 Deferred Compensation Plan.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 84
18. RETIREMENT PLANS
The City participates and/or manages four retirement plans on behalf of its employees.
Three of the pension plans are defined benefit plans and one is a defined contribution
plan with two plan providers. Two of the defined benefit plans are closed to new hires.
All full-time employees are required to enroll in a pension plan. During fiscal year 2013
the total wages were $20, 411,248 and the total pensionable wages were $17,217,327
for all full-time employees. The number of active employees as of June 30, 2013 is 313.
A. Defined Contribution Plan
Effective July 1, 2000, the City implemented an IRC 401a Money Purchase Plan
“401a Plan,” a self-directed defined contribution plan, as an alternative choice for
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pension benefits. The contribution and funding requirements of the plan are
established by the City and may be amended by the City. The plan is administered
by the International City Management Retirement Corporation (RC). The assets are
held in the name of each participant with the ICMA (International City/County
Management Associations) Retirement Trust. Quarterly statements are mailed to
each participant by RC. All administration fees are borne by the participants.
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The City provides a 3% match of the employees required contribution to the 401a
Plan, and up to an additional 3% to the 401a Plan for a potential total contribution of
6%, if the employee contributes up to an additional 3% to their 457 Plan (see note 17
– Deferred Compensation). The 401a Plan and 457 Plan contributions are calculated
on base wages plus on-call pay, pay adjustments, and scheduled overtime. All full-
time regular employees are eligible, excluding law enforcement personnel.
Personnel that elect the defined contribution plan are not eligible for the defined
benefit plan. All contributions are 100% vested upon election of the plan. To be
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eligible for benefit payments, the participant must meet the same eligibility
requirements as the participants in the defined benefit plan. Employees are eligible
to withdraw or rollover to another plan the employer and employee benefits upon
separation of service. Withdrawals prior to age 59 ½ could be subject to penalty.
As of June 30, 2013, there were 98 eligible full-time employees in the 401a plan. The
City contributed a total of $229,642 on wages of approximately $4.1 million and
employees contributed $125,976 to the 401a Money Purchase Plan and $456,508 to
the 457 ICMA Deferred Compensation Plan and $97,467 to the Nationwide Deferred
Compensation Plan. The market value of the 401a plan assets totaled $3,778,471 as
of June 30, 2013.
B. Defined Benefit Plans
The City participates in three defined benefit pension plans: City of Dover Police
Pension Plan (closed), City of Dover General Employee Pension Plan (closed), and
State of Delaware County and Municipal Police Pension Plan. The City of Dover
Police Pension Plan, a single employee defined benefit plan, covers all uniformed
police officers hired prior to September 1, 1982. The City of Dover General
Employee Pension Plan, a single employer defined benefit plan, covers all full-time
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 85
permanent employees, other than police officers. The State of Delaware County and
Municipal Police Pension Plan, a multi-employer cost sharing defined benefit plan,
covers all uniformed police officers hired on or after September 1, 1982. The City
makes employer contributions to all three plans.
The City holds and administers the assets of the two single-employer defined benefit
plans and, accordingly, is required to prepare pension trust fund financial statements
using the accrual basis of accounting. As of June 30, 2013 there were no
outstanding payables. Separate pension fund financial statements for each plan
have not been issued.
Plan member contributions are recognized in the period in which the contributions are
due. Employer contributions to each plan are recognized when due, pursuant to
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formal commitments, to provide contributions. Benefits or refunds are recognized
when due and payable in accordance with the terms of each plan. Investment
management and consultant fees are paid from the Pension Trusts Funds. All
actuarial costs are paid from other City funds.
Total eligible full-time employee wages covered by the two active defined benefit
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pension plans were $13.1 million this fiscal year.
i. City of Dover Police Pension Plan
This contributory pension plan began on January 1, 1970 under the authority of the
City Code, Chapter 62, Article III, Pension Plan, Section 62-71 through 62-84. The
contribution and funding requirements of the plan are established by the City and may
be amended by the City. It is a closed plan. The last active employee retired June
29, 2006. An officer’s pension right is vested upon the completion of 15 years of
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continuous service. As of June 30, 2013, there are 48 retirees and beneficiaries
receiving benefits.
The percentage of covered payroll, which employees contribute, is stated in the City
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Code, and is considered by the actuaries in their determination of the actuarial
requirement for employer normal cost.
Fully vested employees who have completed 20 to 25 years of continuous service are
entitled to annual benefits equal to 2 ½% of their average earnings for each year of
continuous service. The maximum benefit is 62 ½% of average earnings. If a
participant terminates after completing 15 years of service, the participant will be
eligible for a deferred benefit commencing at age 60 with a benefit accrued at the date
of termination. In place of this vesting, participants may elect to receive their
accumulated contributions.
Disability benefits are paid to a participant who is totally or partially disabled in the
performance of his or her duties. The total duty-connected disability benefit is payable
monthly and equal to 75% of the monthly rate of earning at the time of disability. The
partial duty-connected disability benefit is the accrued benefit at the date of disability if
not less than 50% of average earnings. Disability benefits cease if the participant
recovers or dies. If the disabled participant reaches his normal retirement date, the
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 86
benefit is reduced by one-third.
Survivor’s benefits are payable monthly in an amount equal to 75% of the participant’s
rate of earnings, for a duty related death. Survivor’s benefits are payable monthly in
an amount not to exceed 25% of the participant’s rate of earnings, for a non-duty
related death, if the participant has completed 10 years of service. If a retired
participant dies, his or her spouse receives 50% of the benefit. All benefits under the
plan, including survivor’s benefits, are increased 2% per annum.
The plan investments are managed by the City of Dover Police Pension Board which
is established in the City Code.
The State contributes to the City of Dover Police Pension Plan on behalf of the City.
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The State assesses a .25% surcharge on insurance policies issued in the state. Each
year this amount is allocated to the municipalities in Delaware in direct ratio to the
number of officers employed. The State also provides 75% for the annual cost of
living increase (COLA) granted to police retirees on January 1 each year. These
amounts are included as Grants received revenue and Public Safety and Law
Enforcement expenditures in the General Fund. For the year ended June 30, 2013,
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the State contributions totaled $577,765.
The legally defined liability for the City of Dover Police Pension Plan is the full amount
required to pay the current year’s total benefits. The City has met this liability for the
current fiscal year. An actuarial valuation report as of June 30, 2013 in accordance
with GASB Statement 25 and 27 has been completed. The City’s actuary is Milliman
of Wayne, PA.
The annual required contribution (ARC) conforms to the entry age normal cost method
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as defined in Statement 25.
During the past year, the City contributions combined with the State insurance tax
proceeds did not exceed the calculated annual pension cost and has resulted in a
reduction of the overall net pension asset (NPA). The Governmental Activities
accumulated value of contributions, deficiencies, or excesses over required
contributions of $297,885 of which $106,065 is attributed to the Police Pension Plan is
as follows:
Annual required contribution
Governmental
Activities
$1,155,796
Interest on net pension asset (13,885)
Adjustment to annual required contribution 24,973
Annual pension cost 1,166,884
Contributions (1,074,599)
(Increase)/decrease in net pension asset 92,285
Net pension (Asset) at beginning of year (198,350)
Net pension (Asset) at end of year ($106,065)
There have been no significant changes affecting benefits during the valuation periods
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 87
shown in the preceding table.
The following summarizes activity for this plan for the past three years:
Annual Percentage NPO (Asset)
Pension Cost Contributed End of Year
2011 1,128,669 56% (535,811)
2012 1,005,735 66% (198,350)
2013 1,166,884 92% (106,065)
Funded Status and Funding Progress
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As of June 30, 2013, the most recent actuarial valuation date, the plan was 53.8%
funded. The actuarial accrued liability for benefits was $19.9 million, and the actuarial
value of assets was $10.7 million, resulting in an unfunded actuarial accrued liability
(UAAL) of $9.2 million for the primary government. There are no active officers,
therefore there is no covered payroll or ratio of the UAAL to cover payroll. There have
been no changes in Actuarial Assumptions or Methods since the prior valuation.
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The schedules of funding progress, presented as required supplementary information
(RSI) following the notes to the financial statements, present multiyear trend information
about whether the actuarial values of plan assets are increasing or decreasing over time
relative to the AALs for benefits.
The funding requirement for fiscal year 2012-2013 for this plan is presented below:
1. Employer’s Contribution
Additional Lump Sum
$495,000 Lump sum contribution as
actuarially determined to
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2.
3.
4.
State of Delaware Contributions
Annual Pension Cost
Net Pension Asset
fund the unfunded liability
$577,765 Surcharge on insurance
premiums and COLA
$1,166,884 Actuarially computed using
entry age cost method
$106,065 As of June 30, 2013
The net pension asset is a result of matching funds that the State of Delaware provides
(75%) for the annual cost of living increase granted to police retirees on January 1 of
each year. The July 1, 2012 valuation takes into account the January 1, 2012 State
COLA contributions and the State .25% surcharge on insurance policies.
Actuarial methods and significant assumptions:
Valuation date July 1, 2012
Actuarial cost method Entry Age Normal Cost Method
Amortization method Level percentage of projected payroll
Remaining amortization period 12 years
Amortization Period Closed
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 88
Asset valuation method Current market value
Actuarial Assumptions:
Investment rate of return 7.0%
Discount rate 7.0%
Projected salary increases none, no remaining active participants
Includes inflation at none, no remaining active participants
Automatic Cost of Living (retirees) 2.0%
ii. City of Dover General Employee Pension Plan
The City of Dover General Employee Pension Plan started on July 1, 1967, under the
authority of the City Code, Chapter 2, Article IV, Division 7, General Employee Pension
Plan, Sections 2-321 through 2-370, and was made contributory on July 1, 1983. The
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contribution and funding requirements of the plan are established by the City and may
be amended by the City. Employees contribute 3.5% of gross salary, exclusive of
unscheduled overtime. An employee’s pension right is vested upon completion of 10
years of continuous service. At the present time, 123 employees and 207 retirees
participate in the plan, while 98 employees are enrolled in the defined contribution plan,
which began July 1, 2000. Current membership in the General Employee Pension Plan
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as of June 30, 2013, is comprised of the following:
Retired and beneficiaries currently receiving benefits 207
Active employees: Fully Vested 73
Non-Vested 50
Deferred Vested: 16
The percentage of covered payroll which employees contribute is stated in the City
Code, and is considered by the actuaries in their determination of the actuarial
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requirement for employer normal cost. For the year ended June 30, 2013, gross payroll
earnings of $7.4 million were reported to and covered by this plan.
An employee hired before May 1, 1994 is eligible for normal retirement benefits under
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this plan: when he/she attains the age of 65 with 10 years of continuous service. This
same employee is eligible for early retirement when he/she attains the age of 50 with 20
years of continuous service or has completed 25 years of service.
Employees hired on or after May 1, 1994 who attained age 55 and whose attained age
plus years of continuous service is equal to or greater than 80 are eligible for early-
unreduced retirement benefits under this plan. The monthly benefits are 1/50 of the
average monthly earnings multiplied by years and months of credited service upon
retirement (highest 36 consecutive months in his/her final 10 years of continuous
service). The monthly benefit shall not be less than $200 per month. Benefits are paid
for the lifetime of the participant. Upon the death of the participant, 50% of the benefit
continues to the eligible survivor.
An employee may also take an early-reduced retirement on any date following the
attainment of age 55 and the completion of 10 years of continuous service. However,
the early retirement benefit is calculated in the same manner as the normal retirement
benefit, reduced by one-half of one percent for each month the benefit commences prior
Paj 112
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 89
to the age 65.
Survivor's benefits are payable to eligible survivors of a participant who dies after
completing 10 years of continuous service. The amount of the death benefit is equal to
50% of the retirement benefit the participant would have received had he retired the day
before he died. A participant is vested in the pension plan after completing 10 years of
continuous service, with survivor benefits commencing when the employee would have
attained the age of 65.
The benefit is calculated using the normal retirement benefit formula and service at date
of termination. If an employee terminated before becoming vested in the plan, they are
eligible to withdraw this total contribution with interest compounded annually.
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The plan investments are managed by the City of Dover Employees’ Pension Board
which is established in the Code. The City Council must authorize changes to the City
Code. The rate of the City contribution is determined by the actuarial study. The
Pension Board of Trustees does not issue a separate comprehensive annual financial
report, and the City of Dover General Employee Pension Plan is included in the City’s
Comprehensive Annual Financial Report as a Pension Trust.
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The legally defined liability for the City of Dover General Employee Pension Plan is the
full amount required to pay the current year's total benefits. The City has met this liability
for the current fiscal year. An actuarial valuation report as of July 1, 2012 has been
completed in accordance with GASB Statements No. 25 and 27. The City's actuary is
Milliman of Wayne, PA.
The annual required contribution (ARC) conforms to the aggregate entry age cost
method as defined in Statement 25. During the past year, the City contributions
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exceeded the calculated annual pension cost and have resulted in an increase of the
overall net pension asset (NPA), defined as the accumulated value of contributions,
deficiencies, or excesses over required contributions of $6,914,326.
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The Governmental Activities have a net pension asset of $297,885 of which $106,065 is
attributed to the City of Dover Police Pension Plan and $191,820 is attributed to the
General Pension Plan as indicated in the table below. The Business-Type Activities
have a net pension asset of $6,722,506 of which $479,537 is attributed to the
Water/Wastewater Fund and $6,242,969 is attributed to the Electric Revenue Fund as
included in the following table.
Governmental Wastewater Electric Fund
Total Activities Fund Activities Activities
Annual required contribution $3,217,964 $1,752,130 $267,853 $1,197,981
Interest on net pension obligation (24,528) (4,532) (14,079) (5,917)
Adjustment to annual required contribution 31,085 5,744 17,842 7,499
Annual pension cost 3,224,521 1,753,342 271,616 1,199,563
Contributions made (9,788,465) (1,880,436) (550,031) (7,357,998)
(Increase)/decrease in net pension asset (6,563,944) (127,094) (278,415) (6,158,435)
Net pension (Asset) at beginning of year (350,382) (64,726) (201,122) (84,534)
Net pension (Asset) at end of year ($6,914,326) ($191,820) ($479,537) ($6,242,969)
Paj 113
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 90
There have been no significant changes affecting benefits provided by the Plan
during the valuation periods shown in the preceding table.
The following summarizes activity for this plan for the past three years:
Annual Percentage NPO (Asset)
Pension Cost Contributed End of Year
2011 3,151,824 106% (343,372)
2012 3,135,924 100% (350,382)
2013 3,224,521 304% (6,914,326)
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On May 1, 1994, a deferred compensation option was offered to employees in lieu of
participation in the General Employee Pension Plan, and at that time 41 employees
elected to switch to the deferred compensation plan. (See Note 18 – Deferred
Compensation Plan)
Effective September 29, 2009 the City Council voted to close the General Employee’s
Pension plan to new hires.
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Funded Status and Funding Progress
As of July 1, 2012, the most recent actuarial valuation date, the plan was 40.3% funded.
The actuarial accrued liability for benefits was $55 million, and the actuarial value of
assets was $22.2 million, resulting in an unfunded actuarial accrued liability (UAAL) of
$32.8 million for the primary government. The covered payroll (annual payroll of active
employees covered by the plan) was $7.1 million, and the ratio of the UAAL to the
covered payroll was 463%.
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There have been no changes in Actuarial Assumptions or Methods since the prior
valuation.
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The schedules of funding progress, presented as required supplementary information
(RSI) following the notes to the financial statements, present multiyear trend information
about whether the actuarial values of plan assets are increasing or decreasing over time
relative to the AALs for benefits.
The funding requirement for fiscal year 2012-2013 for this plan is as follows:
1. Employee
3.5% of
As required by the City Code
Contribution and the plan provisions
payroll
($233,097)
2. Employer’s 4.67% Actuarially determined
Contribution Plus percent of payroll for current
July 2012– June 2013 $9.5 million normal cost ($9,788,463)
3. Annual Pension Actuarially computed using entry
$3,224,521
Cost age cost method
Paj 114
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 91
4. Net Pension Asset $6,914,326 As of June 30, 2013
Actuarial Methods and significant assumptions:
Valuation date July 1, 2012
Actuarial cost method Aggregate entry age normal cost method
Amortization method Level percentage of projected payroll
Remaining amortization period 23 years
Amortization Period Closed
Asset valuation method Current market value
Actuarial Assumptions:
Investment rate of return 7.0%
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Discount rate 7.0%
Projected salary increases 0.0%
Includes inflation at 3.5%
iii. State of Delaware Police Pension Plan
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The City participates in the State of Delaware “County and Municipal Police Pension
Plan” for uniformed police officers whose employment with the City started on or after
September 1, 1982 under the authority of the City Code, Chapter 62, Article III, Pension
Plan, Section 62-71. This is a cost–sharing multiple-employer defined benefit pension
plan. The State of Delaware enacted legislation to provide for the plan and is
responsible for setting benefits, contributions and amending plan provisions. This is a
contributory plan with the employee contributing 7% of gross salary, exclusive of
overtime. For the year ended June 30, 2013, $6.4 million in payroll earnings were
reported to and covered by this plan.
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The City’s contribution percentages were 13.9%, 14.53% and 14.75% for the fiscal
years ended June 30, 2011, 2012 and 2013, respectively. The City’s contributions to
the plan for years ending June 30, 2011, 2012 and 2013 were $848,349, $940,562 and
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$936,894 and were equal to the required contributions for each year. These
contributions cover the City’s total liability for funding, as determined by the State of
Delaware’s actuary. The City does not have any unfunded liability in this plan.
The pension plan is managed by the State of Delaware Board of Pension Trustees.
The Comprehensive Annual Financial Report of the Delaware Public Employees
Retirement System can be obtained from the Office of Pensions, 680 Silver Lake
Boulevard, Dover, Delaware, 19904-2402 or at www.delawarepensions.com .
As of June 30, 2013 city membership in this plan is comprised of the following:
Retired and beneficiaries currently receiving benefits 35
Active employees: Fully Vested 10 years 47
Non-Vested 45
The State of Delaware County and Municipal Police Pension Plan provides benefits
equal to 2½% of final average monthly compensation multiplied by years of service up to
Paj 115
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Notes to Financial Statements
page 92
20 years inclusive, plus 3.5 % of final average monthly compensation multiplied by years
of service above 20 years. Vesting occurs after 10 years of credited service. Retirement
is at age 62 with 10 years of service, when age plus credited service (but not less than
10 years) equals 75, or 20 years of service.
Disability benefits paid to a participant who is totally disabled in the performance of duty
are 75% of final average compensation plus 10% for each dependent not to exceed 25%
for all dependents. Partial disability benefits for duty-related or ordinary disability are
calculated the same as a service pension (subject to maximum and minimum
limitations).
If a retired participant dies, the eligible survivor receives 50% of the monthly benefit. If
an active employee dies, the survivor receives 50% of the monthly benefit that the
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employee would have received at age 62.
Assets of the plan are managed by many investment firms approved by the State
Pension Board. Details are available from the State Pension Office, Dover, Delaware
at: www.delawarepensions.com.
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Paj 116
AF FINANCIAL SECTION
T PART - D
REQUIRED SUPPLEMENTARY
INFORMATION
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Paj 117
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Required Supplementary Information - Part D
page 95
Services to Our Residents and Customers
Animal Control Enforcement
Beautification Building
Inspections City
Elections
Community Development/Housing
Community Policing
Economic Development
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Electricity
Emergency Preparedness
Fire Protection
Leaf Collection
Library
Parks
Planning & Zoning
T Police Protection
Recreation
Street Maintenance/Cleaning
Snow Removal
Trash Collection
Bulk Trash Collection
Tree Maintenance & Management
Water/Sewage Service
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The City also Offers
Historic Preservation
Parking
Paj 118
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Required Supplementary Information - Part D
page 96
CITY OF DOVER
GENERAL FUND
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual (Non-GAAP Basis)
For the Year Ended June 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
Beginning Balance - Working Capital $ 2,666,600 $ 3,752,200 $ 3,851,086 $ 98,886
REVENUES:
Fines & Police Revenue 605,000 605,000 548,856 (56,144)
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911 Fee 63,000 63,000 63,337 337
Interest Earnings 75,000 75,000 93,173 18,173
Library Revenues - General 66,200 66,200 64,584 (1,616)
Library Revenues - County Reimbursement 405,900 405,900 406,481 581
Business Licenses 1,455,000 1,455,000 1,462,503 7,503
Permits & Other Licenses 1,053,300 1,053,300 1,162,765 109,465
Miscellaneous Revenues 55,500 70,900 106,997 36,097
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Police Extra Duty Fees 494,400 636,100 703,575 67,475
Property Taxes 10,997,400 11,039,200 11,076,335 37,135
Bid Revenue 51,600 51,600 50,060 (1,540)
Recreations Revenue 130,000 130,000 144,490 14,490
Franchise Fees 550,000 600,000 618,347 18,347
Transfer Tax 1,370,000 1,370,000 1,107,959 (262,041)
Trash Fees 2,690,200 2,676,500 2,624,877 (51,623)
Garrison Farm Rent 62,000 117,200 117,247 47
Court of Chancery Fees 753,800 807,200 917,700 110,500
Intrafund Service Receipts Water/Wastewater 1,104,600 1,045,800 1,046,492 692
Intrafund Service Receipts Electric 3,224,500 3,177,100 3,195,818 18,718
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Grants:
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Green Energy Grant
DEMA Grant
Miscellaneous Grants
Police Pension Grant
Verizon Reserve
Transfer from Police Grant Funds
Transfer from Municipal Street Aid
Transfer from Civil Traffic Penalties
Transfer from Verizon and CI Reserves
Transfer from Water/Wastewater Fund
Transfer from Electric Fund
Total Revenues
98,500
-
25,000
500,000
-
85,000
527,400
750,000
11,000
500,000
8,000,000
35,704,300
98,500
-
25,000
500,000
-
112,100
527,400
350,000
11,000
500,000
8,000,000
35,569,000
-
92,641
1,224
577,765
50,000
170,337
531,121
299,828
4,485
500,000
8,000,000
35,738,997
(98,500)
92,641
(23,776)
77,765
50,000
58,237
3,721
(50,172)
(6,515)
169,997
-
-
TOTAL BEGINNING BALANCE & REVENUES $ 38,370,900 $ 39,321,200 $ 39,590,083 $ 268,883
(continued)
Paj 119
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Required Supplementary Information - Part D
page 97
(continued)
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
EXPENDITURES:
Tax Assessor $ 187,500 $ 187,500 $ 187,438 $ 62
Fire 688,300 645,200 654,884 (9,684)
Library 1,250,200 1,225,400 1,169,605 55,795
Recreation 713,400 674,900 644,346 30,554
Planning Commission 410,300 416,100 399,461 16,639
Public Inspections 592,200 577,100 493,902 83,198
Life Safety 469,900 451,800 452,175 (375)
Code Enforcement 293,100 323,100 326,437 (3,337)
Economic Development 231,100 231,100 219,947 11,153
Police 13,774,600 14,180,100 14,258,132 (78,032)
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Streets 756,700 772,200 705,071 67,129
Sanitation 2,140,700 2,072,000 2,003,887 68,113
Allocated Expenditures:
Human Resources 319,700 310,800 295,146 15,654
Customer Services 901,200 866,900 860,657 6,243
City Manager 420,000 420,000 497,281 (77,281)
Information Technology 642,700 633,300 611,301 21,999
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Finance 879,500 879,500 854,310 25,190
Public Services-Administration 468,600 401,200 360,118 41,082
Facilities Management 678,800 660,600 638,748 21,852
Central Services 576,900 578,700 530,208 48,492
Vehicle Maintenance 712,700 678,500 630,686 47,814
City Clerk 326,900 326,900 315,512 11,388
Mayor 82,400 82,400 81,073 1,327
Council 114,200 114,200 101,707 12,493
Grounds Maintenance 993,300 980,400 961,489 18,911
Insurance 600,000 600,000 628,633 (28,633)
Contribution to Downtown Dover Partnership 180,000 180,000 180,000 -
Tree Grant Expense 25,000 25,000 - 25,000
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Other Employment Expenses
Retiree Benefits
Subtotal
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Debt Service - Principal and Interest
Transfer to Capital Fund for Projects
Transfer to Police Pension Fund
Transfer to Uncollectbles trash and other
Transfer to Verizon Reserve
Appropriation to Police Pension Fund
Appropriation to Pension Fund
Street Lights
Total Expenditures
463,400
1,620,600
31,513,900
624,200
613,400
500,000
10,000
-
95,000
1,310,500
869,700
35,536,700
94,700
1,620,600
31,210,200
474,200
613,400
500,000
10,000
-
495,000
1,693,500
869,700
35,866,000
-
1,620,600
30,682,754
369,073
613,400
577,765
10,000
50,000
495,000
1,693,500
878,760
35,370,252
94,700
527,446
105,127
-
-
(77,765)
-
(50,000)
-
-
(9,060)
495,748
Budget Balance - Working Capital 2,834,200 3,455,200 4,219,831 (764,631)
Total Budget Balance & Expenditures $ 38,370,900 $ 39,321,200 $ 39,590,083 $ (268,883)
Budget Balance - Working Capital $ 4,219,831
Perspective and GAAP (Non-GAAP) Differences:
Fair value of investment adjustment (52,736)
Deferred Revenues - Non-spendable (569,518)
Inventory & Prepaids - Non-spendable (205,863)
Unassigned Fund Balance $ 3,391,714
The notes to financial statements are an integral part of this statement
Paj 120
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Required Supplementary Information - Part D
page 98
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
1. GOVERNMENTAL BUDGETS
A. Budgetary Basis of Accounting
The City prepares its budget for the General Fund revenue on a modified accrual
basis. The expenditures are accounted for when the purchase orders are issued.
Encumbrances are established when purchase orders are issued and accounted for
as a reservation of fund balance at year-end. The budget is amended in the subsequent
year for the outstanding encumbrances of the prior year. The modified accrual basis of
accounting is used for the fund financial statements. The City considers the beginning
fund balance an item of revenue for budgetary purposes.
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General Fund actual revenues were higher than the final budget by $169,997 mainly as a
result of increased interest earnings, business licenses and permits, miscellaneous
revenues, police extra duty fees, Property taxes, Court of Chancery fees, DEMA and
public safety grants. Several of the increases were offset by decreases in police fines,
transfer taxes, trash fees, green energy grants, miscellaneous grants, and civil traffic
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penalties. Expenditures were lower than budget by $495,748 across several functions as
a result of personnel reductions through attrition. The police expenditures exceeded their
budget as a result of increased extra duty work which is offset by the increased revenue.
The net result is an increase of $764,631 to the General Fund ending fund balance.
B. Budget Amendments
During this fiscal year, the City Council amended the budget two times. These budget
amendments or supplemental appropriation ordinances were primarily for the following
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purposes:
1. To amend the grant budgets, reserve accounts for the actual results of the
prior fiscal year and to re-appropriate budget balances for ongoing capital
projects.
2. To amend all carried forward budget balances for the major operating funds from
the prior fiscal year, as well as program revenues and expenses based on the
analyses provided by a mid-year review.
2. PENSION PLANS
A. Police Pension Plan
The unfunded actuarial accrued liability for this plan is being amortized over 30 years
beginning July 1, 1994, 12 of which remain as of July 30, 2013 with payments increasing
at 3½% per year. Investment gains or losses are spread over five years. The
amortization period is closed. The City completed a full valuation for fiscal year 2013.
Paj 121
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Required Supplementary Information - Part D
page 99
Police Pension Fund
Required Supplementary Information
Schedule of Funding Progress
Actuarial Unfunded
Valuation Plan Accrued Accrued
Date Assets Liability Liability Funded Ratio
7/1/07 13,950,322 17,589,169 3,638,847 79.3%
7/1/08 12,500,417 17,615,785 5,115,368 71.0%
7/1/09 10,188,899 17,651,507 7,462,608 57.7%
7/1/10 10,378,602 19,849,553 9,470,951 52.3%
7/1/11 11,553,751 19,737,000 8,183,249 58.5%
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7/1/12 10,687,727 19,867,849 9,180,122 53.8%
Police Pension Fund
Required Supplementary Information
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Schedule of Employers’ Contribution
Year Ended Annual Required Percentage
June 30 Contribution Contributed
2008 358,807 201%
2009 520,505 139%
2010 786,436 63%
2011 1,082,956 44%
2012 979,132 68%
D 7/1/08
2013
B. Employee Pension Plan
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Valuation
Date
7/1/07
Plan
Assets
17,616,172
19,381,391
General Employee Pension Fund
Required Supplementary Information
Schedule of Funding Progress
Actuarial
Accrued
Liability
42,335,142
43,800,212
1,155,796
Unfunded
Accrued
Liability
24,718,970
24,418,821
Funded Ratio
41.6%
44.2%
93%
Payroll
8,006,103
8,716,361
Unfunded as
a Percent of
Payroll
308.8%
280.1%
7/1/09 19,880,033 45,525,384 25,645,351 43.7% 8,786,981 291.9%
7/1/10 19,963,426 52,462,693 32,499,267 38.1% 8,256,751 393.6%
7/1/11 21,472,928 53,486,000 32,013,072 40.1% 7,990,890 400.6%
7/1/12 22,177,831 55,006,282 32,828,451 40.3% 7,076,322 463.9%
The unfunded actuarial accrued liability for this plan is being amortized over 25 years
beginning July 1, 2010, 23 of which remain as of June 30, 2012, with payments
increasing at 3 1/2% per year. Investment gains or losses are spread over five years.
The amortization period is closed. The City utilizes the level percentage of projected
payroll method to amortize the unfunded liabilities.
Paj 122
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Required Supplementary Information - Part D
page 100
Employee Pension Plan
Required Supplementary Information
Schedule of Employer’s Contribution
Year Ended Annual Required Percentage
June 30 Contribution Contributed
2008 2,269,802 128%
2009 2,356,529 106%
2010 2,564,767 89%
2011 3,149,493 106%
2012 3,130,022 109%
2013 3,217,964 304%
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3. OTHER POSTEMPLOYMENT PLAN
The following information presents additional information related to funding status and
progress of Other Postemployment Benefits. It is intended to help readers assess the
individual plans’ funding status on a going-concern basis and assess progress made in
accumulating sufficient assets to pay benefits when due.
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The amount shown below as actuarial accrued liability is a measure of the difference
between the actuarial present value of future plan benefits, and the actuarial present
value of future normal cost.
OPEB Trust
Schedule of Funding Status and Progress
(3) (6)
DActuarial
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Valuation
Date
7/1/2008
7/1/2009
7/1/2010
7/1/2011
7/1/2012
(1)
Actuarial
Value of
Assets
$ -0-
4,761,141
4,882,375
7,047,987
10,913,172
(2)
Actuarial
Accrued
Liability
(AAL)
$64,297,063
64,812,543
83,518,121
83,441,000
71,021,484
Unfunded
Actuarial
Accrued
Liabilities
(UAAL)
(2) – (1)
$64,297,063
60,051,402
78,635,746
76,393,013
60,108,312
(4)
Funded
Ratio
(1)/(2)
0.0%
7.3%
5.8%
8.4%
15.4%
(5)
Covered
Payroll
$18,162,177
18,797,853
18,292,104
18,454,162
17,335,618
UAAL
as a
% of
Covered
Payroll
(3)/(5)
354%
319%
430%
414%
347%
Paj 123
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Required Supplementary Information - Part D
page 101
Valuation Date July 1, 2012
Actuarial Cost Method Projected Unit Credit Cost Method
Amortization Method Level Dollar Amount Open
Remaining Amortization Period 30 years
Asset Valuation Method Market Value
Actuarial Assumptions:
Investment Rate of Return 7.00%
Discount Rate 5.25%
Rate of Salary Increases N/A%
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Ultimate Rate of Medical inflation Varies between 5.00% and 5.70%
Initial Rate of Medical Inflation 7.80%< 65 and 7.20% >=65
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Paj 124
FINANCIAL SECTION
AF PART - E
S
S T
SUPPLEMENTARY INFORMATION
COMBINING FUND STATEMENTS
BUDGETARY SCHEDULES
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Paj 125
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 103
FINANCIAL STATEMENTS
GENERAL FUND COMBINING
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STATEMENTS
The budgetary comparison for the Governmental Capital Projects Fund has its own separate
budget and is presented in this section to show legal compliance. The perspective difference
between the basis of budgeting and GAAP is explained in the reconciliation of the basis of
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budgeting to GAAP.
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Paj 126
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 104
The City of Dover
Combining General Fund Balance Sheet
June 30, 2013
General Total
General Capital Projects General
Fund Fund Funds
Assets:
Cash and Cash Equivalents $ 1,698,864 $ 125,402 $ 1,824,266
Restricted Cash and Cash Equivalents - 858,086 858,086
Investments 3,261,366 3,303,364 6,564,730
Restricted Investments 18,252 - 18,252
Receivables, net
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Accounts 1,200,815 7,919 1,208,734
Taxes 262,970 - 262,970
Due from Other Funds 377,129 75,680 452,809
Prepaid Items 58,213 - 58,213
Inventory, at Cost 147,651 - 147,651
Total Assets $ 7,025,260 $ 4,370,451 $ 11,395,711
Liabilities:
Accounts Payable
Deferred Revenue
Due to Other Funds
Other
Total Liabilities
Fund Balances:
T $ 788,175
1,420,674
160,275
156,984
2,526,108
$ 239,862
367,312
56,110
-
663,284
$ 1,028,037
1,787,986
216,385
156,984
3,189,392
D
Non-Spendable
R
Inventory and Prepaids
Library Endowment
Patronage Stock
Restricted
Library Endowment
Verizon Cable Franchise
Committed
Contingency
Parkland Reserve
Assigned
Police Investigations
205,863
5,000
16,594
1,658
129,579
733,985
14,759
-
-
-
202,914
-
-
-
-
-
205,863
5,000
16,594
1,658
129,579
733,985
202,914
14,759
Capital Assets - 3,504,253 3,504,253
Unassigned 3,391,714 - 3,391,714
Total Fund Balances 4,499,152 3,707,167 8,206,319
Total Liabilities and Fund Balances $ 7,025,260 $ 4,370,451 $ 11,395,711
The notes to financial statements are an integral part of this statement
Paj 127
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 105
The City of Dover
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances of the General Fund - Budgetary Basis
For the Year Ended June 30, 2013
General Total
General Capital Projects General
Fund Fund Funds
Revenues
Fines $ 612,193 $ - $ 612,193
Library Revenue- General 64,584 - 64,584
Library Revenue County Reimbursement 406,481 - 406,481
Licenses and Permits 2,625,268 - 2,625,268
Sanitation Fees and Rebates 2,624,877 - 2,624,877
Miscellaneous Services 1,690,656 711,351 2,402,007
Property Taxes 11,126,395 - 11,126,395
AF
Grants Received 721,630 2,003,665 2,725,295
Court of Chancery Fees 917,700 - 917,700
Investment Income 93,173 25,987 119,160
Total Revenues 20,882,957 2,741,003 23,623,960
Expenditures
Current:
General Government 1,074,271 33,000 1,107,271
T
Library Services 1,169,605 4,070,899 5,240,504
Public Safety and Law Enforcement 17,258,295 429,534 17,687,829
Public Works 1,343,800 221,642 1,565,442
Recreational Services 644,346 6,995 651,341
Streets and Sanitation Services 2,708,958 281,472 2,990,430
Financial Administration 807,288 102,589 909,877
Garage and Stores 431,541 - 431,541
Insurance 241,395 - 241,395
Retiree Health Care 1,620,600 - 1,620,600
Employee Pension 1,693,500 - 1,693,500
Community and Economic Development 223,109 - 223,109
Street Lights 878,760 - 878,760
D
Debt Service:
Principal Retirement
Interest and Fiscal Charges
Bond Issuance Costs
R
Total Expenditures
Excess (deficiency) of Revenues over Expenditures
Other financing Sources and Uses
Proceeds from Sale of Bonds
Reserve Transfers
Interfund Transfers
Total other Financing Sources and Uses
Net Change in Fund Balances
Fund Balances at Beginning of Year
Fund Balances at Beginning of Year - Restated
Fund Balances at End of Year $
296,003
73,071
-
30,464,542
(9,581,585)
-
(45,515)
9,995,845
9,950,330
368,745
3,851,086
3,851,086
4,219,831 $
1,029
5,147,160
(2,406,157)
2,648,500
2,670,363
5,318,763
2,912,606
-
(100)
145,647
145,647
-
35,611,702
(11,987,742)
2,648,500
(45,615)
12,666,208
15,269,093
3,281,351
3,996,733
3,996,733
3,058,253 $ 7,278,084
296,003
73,071
1,029
Perspective and GAAP (Non-GAAP) Differences:
Fair value of investment adjustment $ (52,736) $ (53,389) $ (106,125)
Deferred Revenues - Non-spendable (569,518) (7,919) (577,437)
Inventory & Prepaids - Non-spendable (205,863) - (205,863)
Capital Asset - Assigned - (2,996,945) (2,996,945)
Unassigned Fund Balance $ 3,391,714 $ - $ 3,391,714
The notes to financial statements are an integral part of this statement
Paj 128
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 106
CITY OF DOVER
GENERAL FUND
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget and Actual (Non-GAAP Basis)
For the Year Ended June 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
Beginning Balance - Working Capital $ 2,666,600 $ 3,752,200 $ 3,851,086 $ 98,886
REVENUES:
Fines & Police Revenue 605,000 605,000 548,856 (56,144)
911 Fee 63,000 63,000 63,337 337
Interest Earnings
Police Extra Duty Fees
AF
Library Revenues - General
Library Revenues - County Reimbursement
Business Licenses
Permits & Other Licenses
Miscellaneous Revenues
75,000
66,200
405,900
1,455,000
1,053,300
55,500
494,400
75,000
66,200
405,900
1,455,000
1,053,300
70,900
636,100
93,173
64,584
406,481
1,462,503
1,162,765
106,997
703,575
18,173
(1,616)
581
7,503
109,465
36,097
67,475
T
Property Taxes 10,997,400 11,039,200 11,076,335 37,135
Bid Revenue 51,600 51,600 50,060 (1,540)
Recreations Revenue 130,000 130,000 144,490 14,490
Franchise Fees 550,000 600,000 618,347 18,347
Transfer Tax 1,370,000 1,370,000 1,107,959 (262,041)
Trash Fees 2,690,200 2,676,500 2,624,877 (51,623)
Garrison Farm Rent 62,000 117,200 117,247 47
Court of Chancery Fees 753,800 807,200 917,700 110,500
Intrafund Service Receipts Water/Wastewater 1,104,600 1,045,800 1,046,492 692
Intrafund Service Receipts Electric 3,224,500 3,177,100 3,195,818 18,718
Grants:
D
Green Energy Grant 98,500 98,500 - (98,500)
DEMA Grant - - 92,641 92,641
Miscellaneous Grants 25,000 25,000 1,224 (23,776)
Police Pension Grant 500,000 500,000 577,765 77,765
R Verizon Reserve
Transfer from Police Grant Funds
Transfer from Municipal Street Aid
Transfer from Civil Traffic Penalties
Transfer from Verizon and CI Reserves
Transfer from Water/Wastewater Fund
Transfer from Electric Fund
Total Revenues
TOTAL BEGINNING BALANCE & REVENUES $
(continued)
-
85,000
527,400
750,000
11,000
500,000
8,000,000
35,704,300
38,370,900 $
-
112,100
527,400
350,000
11,000
500,000
8,000,000
35,569,000
39,321,200 $
50,000
170,337
531,121
299,828
4,485
500,000
8,000,000
35,738,997
39,590,083 $
50,000
58,237
3,721
(50,172)
(6,515)
-
-
169,997
268,883
Paj 129
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 107
(continued)
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
EXPENDITURES:
Tax Assessor $ 187,500 $ 187,500 $ 187,438 $ 62
Fire 688,300 645,200 654,884 (9,684)
Library 1,250,200 1,225,400 1,169,605 55,795
Recreation 713,400 674,900 644,346 30,554
Planning Commission 410,300 416,100 399,461 16,639
Public Inspections 592,200 577,100 493,902 83,198
Life Safety 469,900 451,800 452,175 (375)
Code Enforcement 293,100 323,100 326,437 (3,337)
Economic Development 231,100 231,100 219,947 11,153
Police 13,774,600 14,180,100 14,258,132 (78,032)
AF
Streets 756,700 772,200 705,071 67,129
Sanitation 2,140,700 2,072,000 2,003,887 68,113
Allocated Expenditures:
Human Resources 319,700 310,800 295,146 15,654
Customer Services 901,200 866,900 860,657 6,243
City Manager 420,000 420,000 497,281 (77,281)
Information Technology 642,700 633,300 611,301 21,999
Finance 879,500 879,500 854,310 25,190
T
Public Services-Administration 468,600 401,200 360,118 41,082
Facilities Management 678,800 660,600 638,748 21,852
Central Services 576,900 578,700 530,208 48,492
Vehicle Maintenance 712,700 678,500 630,686 47,814
City Clerk 326,900 326,900 315,512 11,388
Mayor 82,400 82,400 81,073 1,327
Council 114,200 114,200 101,707 12,493
Grounds Maintenance 993,300 980,400 961,489 18,911
Insurance 600,000 600,000 628,633 (28,633)
Contribution to Downtown Dover Partnership 180,000 180,000 180,000 -
Tree Grant Expense 25,000 25,000 - 25,000
Other Employment Expenses 463,400 94,700 - 94,700
D
Retiree Benefits
Subtotal
Debt Service - Principal and Interest
R
Transfer to Capital Fund for Projects
Transfer to Police Pension Fund
Transfer to Uncollectbles trash and other
Transfer to Verizon Reserve
Appropriation to Police Pension Fund
Appropriation to Pension Fund
Street Lights
Total Expenditures
Budget Balance - Working Capital
1,620,600
31,513,900
624,200
613,400
500,000
10,000
-
95,000
1,310,500
869,700
35,536,700
2,834,200
1,620,600
31,210,200
474,200
613,400
500,000
10,000
-
495,000
1,693,500
869,700
35,866,000
3,455,200
1,620,600
30,682,754
369,073
613,400
577,765
10,000
50,000
495,000
1,693,500
878,760
35,370,252
4,219,831
527,446
105,127
-
(77,765)
-
(50,000)
-
-
(9,060)
495,748
-
(764,631)
Total Budget Balance & Expenditures $ 38,370,900 $ 39,321,200 $ 39,590,083 $ (268,883)
Budget Balance - Working Capital $ 4,219,831
Perspective and GAAP (Non-GAAP) Differences:
Fair value of investment adjustment (52,736)
Deferred Revenues - Non-spendable (569,518)
Inventory & Prepaids - Non-spendable (205,863)
Unassigned Fund Balance $ 3,391,714
The notes to financial statements are an integral part of this statement
Paj 130
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 109
FINANCIAL STATEMENTS
SPECIAL REVENUE FUNDS
AF
Special Revenue Funds include the group of funds classified as grant funds and a Realty
Transfer Tax Fund. The proceeds from specific revenue sources are restricted to
specified expenditure purposes. The City adopts budgets for selected Special Revenue
Funds. Combining and individual statements appear in this section.
POLICE GRANTS
T
The City of Dover Police Department receives various grants from the State of Delaware for
public and highway safety and the U.S. Department of Justice for local law enforcement. All
grant transactions are recorded in this fund.
LIBRARY GRANTS
The City of Dover Public Library receives various grants from the State of Delaware, Kent
County, and the Federal Government. Activities associated with these grants are recorded
in this fund.
MUNICIPAL STREET AID
D
The State of Delaware has passed legislation to share a portion of Delaware’s motor fuel tax
revenue with local municipalities through grants. The amount of the grant the City
receives depends on its population and miles of streets maintained. The grant is used
R
for street light expense within the City.
CDBG HOUSING GRANTS & NEIGHBORHOOD STABILIZATION PROGRAM
The City receives a U.S. Department of Housing and Urban Development Entitlement Grant
for the Community Development Block Grant Program. This provides housing to low or
moderate-income persons as well as public housing rehabilitation and community policing.
Combined with the CDBG Fund is the Neighborhood Stabilization Program (NSP) that
provides low interest loans for low to moderate-income families.
Paj 131
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 110
FINANCIAL STATEMENTS
SPECIAL REVENUE FUNDS
(continued)
AF
GAMES GRANT
The City of Dover, in coordination with Aid in Dover, received a grant from the Criminal
Justice Council for a program called GAMES. This program provides youth programming for
at-risk girls and boys.
STATE OF DELAWARE DEPARTMENT OF TRANSPORTATION GRANTS
T
The State of Delaware Department of Transportation grants provide funds for specific
street projects in the City. State law provides funds to the State’s elected officials for
suburban street aid, which officials can then provide to their districts. The City receives
these funds for designated street projects and records all transactions for this fund.
SUBSTANCE ABUSE PREVENTION GRANT
The State of Delaware General Assembly Grant-In-Aid Program provides funds to
implement a substance abuse prevention program for at-risk and/or disadvantaged youths in
the City of Dover.
D ELECTRONIC RED LIGHT SAFETY PROGRAM (ERLSP)
The State of Delaware Department of Transportation provides a grant to municipalities that
implement the Electronic Red Light Safety Program. Under this program, the City is
R
granted a portion of the fines collected from drivers who are ticketed for running red lights
installed with electronic photo identification equipment within the City limits.
GARRISON OAK TECHNOLOGY PARK
The State of Delaware Economic Development office appropriated funds to the City for
infrastructure improvement to the Garrison Oak property.
REALTY TRANSFER TAX
Delaware Code states that realty transfer tax realized by the City shall be segregated
from the general fund and the funds shall be expended solely for the capital and operating
costs of public safety services, economic development programs, public works services,
capital projects and improvements, infrastructure projects and improvements and debt
reduction.
Paj 132
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 111
CITY OF DOVER
SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 2013
MUNICIPAL CDBG/NSP STATE SUBSTANCE GARRISON REALTY
POLICE LIBRARY STREET HOUSING GAMES D.O.T. ABUSE ERLSP OAK TECH. TRANSFER
GRANTS GRANTS AID GRANTS GRANT GRANTS PREV. GRANT PARK TAX TOTALS
AF
ASSETS:
Cash $ 197,220 $ 35,083 $ 265,521 $ 8,946 $ (6,521) $ 217,743 $ 43,251 $ 100 $ - $ 114 $ 761,457
Receivables 629 225 - - - - 450 - - - 1,304
Due from other funds-charges - - - - - 56,110 - - - - 56,110
Due from other governments 15,863 - - 38,928 9,235 60,238 - 19,099 - - 143,363
TOTAL ASSETS $ 213,712 $ 35,308 $ 265,521 $ 47,874 $ 2,714 $ 334,091 $ 43,701 $ 19,199 $ - $ 114 $ 962,234
LIABILITIES AND FUND BALANCE:
Liabilities:
Vouchers Payable $ 38,476 $ 7,469 $ - $ 38,471 $ 2,714 $ 13,358 $ 2,693 $ - $ - $ - $ 103,181
T
Deferred Revenue - - - - - 60,236 - - - - 60,236
Due to other funds-charges - - 13,963 666 - 51,281 - 19,099 - 14 85,023
Total Liabilities 38,476 7,469 13,963 39,137 2,714 124,875 2,693 19,099 - 14 248,440
Fund Balances:
Restricted 175,236 27,839 251,558 8,737 - 85,867 41,008 100 - 100 590,445
Assigned - - - - - 123,349 - - - - 123,349
Total Fund Balances 175,236 27,839 251,558 8,737 - 209,216 41,008 100 - 100 713,794
TOTAL LIABILITIES AND
FUND BALANCES $ 213,712 $ 35,308 $ 265,521 $ 47,874 $ 2,714 $ 334,091 $ 43,701 $ 19,199 $ - $ 114 $ 962,234
The notes to financial statements are an integral part of this statement
DR
Paj 133
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 112
CITY OF DOVER
SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN UNRESERVED FUND BALANCES
YEAR ENDED JUNE 30, 2013
MUNICIPAL CDBG/NSP STATE SUBSTANCE GARRISON REALTY
POLICE LIBRARY STREET HOUSING GAMES D.O.T. ABUSE PREV. ERLSP OAK TECH. TRANSFER
GRANTS GRANTS AID GRANTS GRANT GRANTS GRANT PARK TAX TOTALS
AF
REVENUES:
Grants received $ 531,883 $ 271,544 $ 663,953 $ 592,902 $ 34,291 $ 263,965 $ 40,574 $ - $ - $ - $ 2,399,112
Recreation revenue - - - - - - 40,446 - - - 40,446
Police fines - - - - - - - 299,811 - - 299,811
Transfer taxes - - - - - - - - - 1,107,686 1,107,686
Investment income (loss) 443 - 459 - - 207 - 17 - 273 1,399
TOTAL REVENUES 532,326 271,544 664,412 592,902 34,291 264,172 81,020 299,828 - 1,107,959 3,848,454
EXPENDITURES:
T
Program expenditures 360,542 273,713 - 600,362 34,291 192,963 61,632 - 20,571 - 1,544,074
TOTAL EXPENDITURES 360,542 273,713 - 600,362 34,291 192,963 61,632 - 20,571 - 1,544,074
Excess (deficiency) of revenues over (under)
expenditures 171,784 (2,169) 664,412 (7,460) - 71,209 19,388 299,828 (20,571) 1,107,959 2,304,380
OTHER FINANCING SOURCES (USES):
Operating transfers-out (170,337) - (545,084) - - (51,282) - (299,828) - (1,107,959) (2,174,490)
Net Change in fund balances 1,447 (2,169) 119,328 (7,460) - 19,927 19,388 - (20,571) - 129,890
FUND BALANCE
AT BEGINNING OF YEAR 173,789 30,008 132,230 16,197 - 189,289 21,620 100 20,571 100 583,904
FUND BALANCE
D
AT END OF YEAR
The notes to financial statements are an integral part of this statement
R
$ 175,236 $ 27,839 $ 251,558 $ 8,737 $ - $ 209,216 $ 41,008 $ 100 $ - $ 100 $ 713,794
Paj 134
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 113
CITY OF DOVER
POLICE GRANTS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
UNRESERVED FUND BALANCE - BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
REVENUES:
Beginning balance $ - $ 178,400 $ 173,789 $ (4,611)
Interest earned - - 443 443
Grants received 382,600 505,100 531,883 26,783
TOTAL REVENUES & BEGINNING BALANCE 382,600 683,500 706,115 22,615
EXPENDITURES:
Program expenses/supplies
Furniture and fixtures
Computer software
Computer hardware
Telephone/fax
AF
Training/Conf/Food/Travel
64,000
-
-
-
15,000
17,000
129,100
16,500
1,400
139,900
15,000
29,500
90,821
18,158
-
-
12,556
21,045
(38,279)
1,658
(1,400)
(139,900)
(2,444)
(8,455)
T
Consulting/audit fees 1,000 1,000 - (1,000)
Contractual services - 161,900 147,938 (13,962)
Vehicle purchases 10,500 35,100 24,635 (10,465)
Technology equipment 57,000 - 101,744 101,744
TOTAL EXPENDITURES 164,500 529,400 416,897 (112,503)
Other financing uses:
Operating transfers - out (218,100) (154,000) (113,982) 40,018
BALANCE CARRIED TO NEXT YEAR $ - $ 100 $ 175,236 $ 175,136
D
The notes to financial statements are an integral part of this statement
R
\
Paj 135
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 114
CITY OF DOVER
LIBRARY GRANTS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
UNRESERVED FUND BALANCE - BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
REVENUES:
Beginning balance $ - $ 12,700 $ 30,007 $ 17,307
Grants received: State 280,500 270,100 270,044 (56)
Grants received: Federal - 1,500 1,500 -
AF
TOTAL REVENUES & BEGINNING BALANCE
EXPENDITURES:
Program expenditures/supplies
Office Supplies
Printing/duplicating
280,500
15,300
15,000
9,500
284,300
27,500
20,000
8,900
301,551
27,900
20,363
11,360
17,251
400
363
2,460
T
Postage 200 100 55 (45)
Books 95,000 120,900 114,926 (5,974)
Furniture 52,300 21,400 27,193 5,793
Audio visual supplies 65,000 72,000 67,900 (4,100)
Training/conference/food/travel 4,000 3,500 2,016 (1,484)
Office equipment repairs 4,200 2,000 2,000 -
Computer hardware 20,000 8,000 (8,000)
TOTAL EXPENDITURES 280,500 284,300 273,713 10,587
BALANCE CARRIED TO NEXT YEAR $ - $ - $ 27,838 $ 27,838
D
The notes to financial statements are an integral part of this statement
R
Paj 136
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 115
CITY OF DOVER
MUNICIPAL STREET AID FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
UNRESERVED FUND BALANCE-BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
REVENUES:
Beginning balance $ 100 $ 132,200 $ 132,230 $ 30
State Grant - Operations 527,400 527,400 530,868 3,468
State Grant - Capital - 132,200 133,085 885
AF
Interest Earned - - 459 459
TOTAL REVENUES & BEGINNING BALANCE 527,500 791,800 796,642 4,842
Other financing uses:
Operating transfers-out (527,400) (791,700) (545,084) 246,616
T
BALANCE CARRIED TO NEXT YEAR $ 100 $ 100 $ 251,558 $ 251,458
The notes to financial statements are an integral part of this statement
DR
Paj 137
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 116
CITY OF DOVER
HOUSING PROGRAMS - CDBG & NSP
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
UNRESERVED FUND BALANCE-BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
REVENUES:
Beginning balance CDBG $ - $ - $ 2,013 $ 2,013
Beginning balance NSP - - 10,253 10,253
Federal grant received 235,300 317,400 219,512 (97,888)
AF
Revenue from NSP - - 373,390 373,390
TOTAL REVENUES & BEGINNING BALANCE 235,300 317,400 605,168 287,768
EXPENDITURES:
2010 Closing cost/downpayment program - 100 83 17
2011 First state RC&D - 30 (30)
T
2012 Closing cost/downpayment program - 5,900 5,894 6
2012 Dover interfaith ministry - 7,100 7,148 (48)
2012 Homeowner rehab assistance - 4,300 3,485 815
2012 First state RC&D - 7,000 6,939 61
Current year closing cost/downpayment prog 30,000 60,000 49,807 10,193
Current year Dover interfaith ministry 27,500 27,500 14,022 13,478
Current year First state RC&D 35,000 35,000 20,972 14,028
Current year Elizabeth W Murphey school 20,000 32,800 32,782 18
Current year Ncall Research Inc. 7,800 7,800 5,000 2,800
Current year Serenity place 28,000 30,000 30,000 -
Current year Milford housing H/O rehab 40,000 52,800 - 52,800
D
Current year salaries
NSP expense
R
TOTAL EXPENDITURES
CDBG BALANCE CARRIED TO NEXT YEAR
NSP BALANCE CARRIED TO NEXT YEAR
$
$
The notes to financial statements are an integral part of this statement
47,000
235,300
-
-
-
$
$
47,100
-
317,400
-
-
$
$
43,350
380,850
600,362
2,013
2,793
$
$
3,750
(380,850)
(282,962)
(2,013)
(2,793)
Paj 138
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 117
CITY OF DOVER
STATE OF DELAWARE DEPARTMENT OF TRANSPORTATION GRANTS
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN
UNRESERVED FUND BALANCE - BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
REVENUES:
Beginning balance $ 435,700 $ 189,300 $ 435,160 $ 245,860
Grants received: State 300,000 300,000 245,857 (54,143)
Transfer from Other Funds 1,606,700 60,000 660 (59,340)
AF
Interest earned 500 500 209 (291)
TOTAL REVENUES & BEGINNING BALANCE 2,342,900 549,800 681,886 132,086
EXPENDITURES:
Program expenditures Grant Related 700,000 324,500 271,888 (52,612)
Program expenditures City Appropriated 1,606,700 225,300 152,709 72,591
TOTAL EXPENDITURES
T
Other financing sources (uses):
Operating transfers-out
BALANCE CARRIED TO NEXT YEAR $
2,306,700
The notes to financial statements are an integral part of this statement
36,200
-
$
549,800
-
- $
424,597
(68,000)
189,289 $
125,203
(68,000)
189,289
DR
Paj 139
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 119
FINANCIAL SCHEDULES
PROPRIETARY FUND TYPES
ENTERPRISE FUNDS
AF
The following schedules pertaining to the major enterprise funds are not required under GAAP,
but are included for public review of budgetary compliance. Accordingly, no reconciliation to
the GAAP financial statements is provided.
WATER/WASTEWATER FUND
T
The Water/Wastewater Fund accounts for all operating activity of the Water/Wastewater Utility.
This includes service revenues, investment earnings on operating accounts, direct and indirect
operating expenses, sewerage treatment fees, debt service, and transfers to other funds and
the Improvement and Extension Fund.
The Water/Wastewater Improvement and Extension Fund is used to account for all capital
project and equipment purchases. The City utilizes revenue and expenditure accounts to
record capital project receipts, transfers from the operating fund, and project costs.
The funds are combined for GAAP reporting purposes with assets capitalized.
D ELECTRIC REVENUE FUND
The Electric Revenue Fund accounts for all operating activity of the electric utility. This
R
includes service revenues, investment earnings on operating accounts, direct and indirect
operating expenses, purchased power cost, debt service, and transfers to other funds and the
Improvement and Extension Fund.
The Electric Improvement and Extension Fund is used to account for all capital project and
equipment purchases. The City utilizes revenue and expenditure accounts to record capital
project receipts, transfers from the operating fund, and project costs.
The funds are combined for GAAP reporting purposes with assets capitalized.
Paj 140
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 120
CITY OF DOVER
WATER/WASTEWATER FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
Beginning Balance - Water $ 865,100 $ 1,075,800 $ 1,075,800 $ -
Beginning Balance - Wastewater 853,000 991,100 991,100 -
Beginning Balance - Kent County Treatment Fee (553,500) (626,400) (626,400) -
TOTAL BEGINNING BALANCES 1,164,600 1,440,500 1,440,500 -
REVENUES:
Water fees 4,730,700 4,730,700 4,551,840 (178,860)
AF
Wastewater fees 3,834,600 3,642,700 3,564,615 (78,085)
Wastewater adjustment 3,090,800 2,980,400 2,926,616 (53,784)
Groundwater adjustment 1,257,600 1,324,600 1,314,033 (10,567)
Miscellaneous services 77,000 81,400 73,312 (8,088)
Water tank space rent 313,500 313,500 300,067 (13,433)
Interest earnings 25,800 18,900 13,507 (5,393)
State Reimbursement - DEMA - - 50,876 50,876
Sewer Impact Fees 317,000 380,000 385,986 5,986
T
Water Impact Fees 350,000 350,000 220,362 (129,638)
Total Revenues 13,997,000 13,822,200 13,401,214 (420,986)
TOTAL BEGINNING BALANCES & REVENUES $ 15,161,600 $ 15,262,700 $ 14,841,714 $ (420,986)
EXPENSES:
Water services $ 408,200 $ 415,000 $ 415,700 $ (700)
Engineering & inspection 597,900 601,900 486,714 115,186
Water construction 345,700 353,200 333,511 19,689
Water treatment plant 1,522,600 1,535,400 1,390,347 145,053
Wastewater services 993,000 997,000 802,551 194,449
Kent County sewer fees 3,600,000 3,537,000 3,631,516 (94,516)
Intrafund service fee 1,235,400 1,176,600 1,182,905 (6,305)
D
Retirees health care
Pension Unfunded Liability
Debt Service - Water
Debt Service - Wastewater
R
Inventory/Fixed Asset Writeoffs
Other Employment Expenses
Transfer to Capital Asset Reserve- Water
Transfer to Capital Asset Reserve- Wastewater
Transfer to Water Improvement & Extension Fund
Transfer to Wastewater Improvement & Extension Fund
Transfer to General Fund from Water
Transfer to General Fund from Wastewater
Transfer to Impact Fee Reserve-Wastewater
Transfer to Uncollectible Reserve
Total Expenses
220,000
309,800
532,100
731,500
5,000
16,200
70,000
22,000
1,700,000
1,200,000
250,000
250,000
-
5,000
14,014,400
220,000
509,800
438,100
636,300
5,000
15,400
70,000
22,000
1,700,000
1,200,000
250,000
250,000
-
5,000
13,937,700
220,000
509,800
410,632
579,394
5,000
-
70,000
22,000
1,700,000
1,200,000
250,000
250,000
219,757
5,000
13,684,827
-
-
27,468
56,906
-
15,400
-
-
-
-
-
-
(219,757)
-
252,873
Budget Balance - Water 482,700 770,800 732,740 38,060
Budget Balance - Wastewater 664,500 412,600 441,414 (28,814)
Budget Balance - Kent County Treatment Fee - 141,600 (17,267) 158,867
Total Budget Balances - Working Capital 1,147,200 1,325,000 1,156,887 168,113
TOTAL BUDGET BALANCES & EXPENSES $ 15,161,600 $ 15,262,700 $ 14,841,714 $ 420,986
The notes to financial statements are an integral part of this statement
Paj 141
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 121
CITY OF DOVER
WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
Beginning Balance -Water $ 3,071,800 $ 3,811,200 $ 3,811,200 $ -
Beginning Balance -Wastewater 1,013,600 2,641,000 2,641,000 -
TOTAL BEGINNING BALANCES 4,085,400 6,452,200 6,452,200 -
REVENUES:
AF
Bond Proceeds-Water 2013 2,000,000 2,000,000 - (2,000,000)
Bond Proceeds-WW 2013 2,000,000 2,000,000 - (2,000,000)
State Loan Fund-Water 2010 - 142,700 142,719 19
State Loan Fund-Wastewater 2011 - 494,500 494,520 20
Interest earnings 25,000 25,000 101,327 76,327
Income from sale of assets - - 11,339 11,339
Transfer from Water Fund 1,700,000 1,700,000 1,700,000 -
T
Transfer from Wastewater Fund 1,200,000 1,200,000 1,200,000 -
Transfer from Wastewater Impact Fee Reserve 250,000 250,000 250,000 -
Transfer from Water Impact Fee Reserve 300,000 - - -
Total Revenues 7,475,000 7,812,200 3,899,905 (3,912,295)
TOTAL BEGINNING BALANCES & REVENUES $ 11,560,400 $ 14,264,400 $ 10,352,105 $ (3,912,295)
EXPENSES:
Engineering & Inspection $ 23,400 $ 29,200 $ 29,208 $ (8)
Water 5,140,000 5,971,600 1,154,852 4,816,748
Wastewater 3,817,300 5,922,500 1,815,569 4,106,931
D
Water Treatment Plant
Water Construction
Bond issue costs
Total Expenses
R
Budget Balance - Water
Budget Balance - Wastewater
Total Budget Balances - Working Capital
TOTAL BUDGET BALANCES & EXPENSES $
9,379,800
1,675,500
2,180,600
11,560,400 $
The notes to financial statements are an integral part of this statement
24,100
31,000
344,000
505,100
0
29,200
31,000
-
11,983,500
1,620,000
660,900
2,280,900
14,264,400 $
0
29,208
35,899
6,597
3,071,333
4,473,776
2,806,996
7,280,772
10,352,105 $
0
(8)
8,923,663
(2,853,776)
(2,146,096)
(4,999,872)
3,923,791
11,496
Paj 142
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 122
CITY OF DOVER
ELECTRIC REVENUE FUND
SCHEDULE OF REVENUE AND EXPENSES
BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
Beginning Balance - Working Capital $ 7,184,000 $ 14,567,100 $ 14,567,100 $ -
REVENUES:
Direct base sales 85,071,400 87,519,500 86,887,345 (632,155)
Rental income 225,000 200,000 234,488 34,488
Miscellaneous services 850,700 985,700 1,553,812 568,112
Utility tax 1,595,200 1,498,900 1,443,852 (55,048)
Green Energy 129,000 129,000 129,195 195
Grants DEMA - - 108,632 108,632
AF
Interest earned-operating 107,800 107,800 137,718 29,918
Transfer from Rate Stabilization 5,400,000 5,400,000 5,400,000 -
Intrafund Services - Water/Wastewater 130,800 130,800 136,413 5,613
Total Revenues 93,509,900 95,971,700 96,031,455 59,755
TOTAL BEGINNING BALANCE & REVENUE $ 100,693,900 $ 110,538,800 $ 110,598,555 $ 59,755
EXPENSES:
Power Supply & Generation
Power Supply $ 39,468,900 $ 37,701,000 $ 37,698,282 $ 2,718
T
Power Supply Management 996,000 996,000 996,000 -
Dover Sun Park Energy 1,414,500 1,587,600 1,595,826 (8,226)
Solar Renewal Energy Credits - 351,600 370,256 (18,656)
Capacity Charges 12,564,800 11,817,200 11,587,934 229,266
PJM Charges - Transmission & Fees - 6,100,700 7,103,571 (1,002,871)
PJM Charges - Load 17,508,300 5,697,700 6,024,702 (327,002)
Total Power Supply 71,952,500 64,251,800 65,376,571 (1,124,771)
Plant Operations 5,914,900 5,914,900 5,719,083 195,817
Capacity Credits (14,318,600) (14,318,600) (14,318,588) (12)
PJM Credits (427,000) (488,400) (502,983) 14,583
PJM Spot Market Energy (772,700) (1,865,600) (1,930,510) 64,910
Generation Fuels 586,000 948,800 1,023,574 (74,774)
Total Generation (9,017,400) (9,808,900) (10,009,424) 200,524
D
Utility Tax
Administration
Transmission/Distribution
Electrical Engineering
Systems Operations
R
Meter Reading
Contractual Services - Power Supply
Provision for Uncollectible
Retirees Health Care
Pension Trust Contribution
Green Energy Payment to DEMEC
Interest on Deposits
Intrafund Service Fees
Other Appropriations:
Electric Capital Project Fund
General Fund
Debt Service
1,595,200
501,200
3,223,600
1,163,900
517,600
212,500
190,000
150,000
696,500
1,074,200
129,000
35,000
3,224,500
3,500,000
8,000,000
3,323,600
1,498,900
501,200
3,233,700
1,171,300
526,300
212,500
190,000
150,000
696,500
7,274,200
129,000
35,000
3,177,100
3,500,000
8,000,000
3,323,600
1,443,853
393,666
3,230,473
1,098,315
544,405
219,010
157,955
150,000
696,500
7,274,200
129,195
25,576
3,195,818
3,500,000
8,000,000
3,376,564
55,047
107,534
3,227
72,985
(18,105)
(6,510)
32,045
-
-
-
(195)
9,424
(18,718)
-
-
-
(52,964)
Workers Compensation - 500,000 500,000 -
Future Capacity Reserve - 2,100,000 2,100,000 -
Rate Stabilization Fund - 12,400,000 12,400,000 -
Other Employment Expenses 157,900 149,200 - 149,200
Inventory Reserve 175,000 175,000 175,000 -
TOTAL EXPENSES 90,804,800 103,386,400 103,977,677 (591,277)
Budget Balance - Working Capital 9,889,100 7,152,400 6,620,878 531,522
TOTAL BUDGET BALANCE & EXPENSES $ 100,693,900 $ 110,538,800 $ 110,598,555 $ (59,755)
The notes to financial statements are an integral part of this statement
Paj 143
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 123
CITY OF DOVER
ELECTRIC IMPROVEMENT AND EXTENSION FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
Beginning Balance - Working Capital $ 2,714,600 $ 3,534,600 $ 3,534,600 $ -
TOTAL BEGINNING BALANCES 2,714,600 3,534,600 3,534,600 -
REVENUES:
Transfer from Electric Revenue Fund 3,500,000 3,500,000 3,500,000 -
AF
Interest Earnings 40,700 40,700 52,751 12,051
Income from Sale of Assets - - 5,203 5,203
General Service Billing - 91,100 191,956 100,856
Transfer from Future Capacity Reserve 550,000 - 2,000,000 2,000,000
Total Revenues 4,090,700 3,631,800 5,749,910 2,118,110
TOTAL BEGINNING BALANCES & REVENUES $ 6,805,300 $ 7,166,400 $ 9,284,510 $ 2,118,110
T
EXPENSES:
Power Plant $ 1,441,300 $ 1,236,600 $ 834,336 $ 402,264
Transmission/Distribution 596,000 1,232,000 1,183,603 48,397
Engineering 1,932,700 1,606,800 1,294,674 312,126
Transfer to General Fund - - 2,000,000 (2,000,000)
Total Expenses 3,970,000 4,075,400 5,312,613 (1,237,213)
Budget Balance - Improvement & Extension Fund 2,835,300 3,091,000 3,980,178 (889,178)
Total Budget Balances - Working Capital 2,835,300 3,091,000 3,980,178 (889,178)
TOTAL BUDGET BALANCES & EXPENSES $ 6,805,300 $ 7,166,400 $ 9,292,791 $ (2,126,391)
D
The notes to financial statements are an integral part of this statement
R
Paj 144
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 125
FINANCIAL STATEMENTS
PROPRIETARY FUND TYPES
INTERNAL SERVICE FUNDS
AF WORKERS’ COMPENSATION INSURANCE FUND
The City has created this fund to account for the revenues and expenses related to a self-
insured Workers’ Compensation Fund. The revenues are received from the City's various
funds. These funds contribute to the Workers’ Compensation Fund an amount based on
salaries at a pre-determined assessment rate. Claims paid, reinsurance cost and third party
T
administrator's fees are charged to this fund.
Budgetary schedules are included for public review of budgetary compliance.
DR
Paj 145
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 126
CITY OF DOVER
INTERNAL SERVICE FUNDS
WORKERS' COMPENSATION INSURANCE
BALANCE SHEET
AS OF JUNE 30, 2013 & JUNE 30, 2012
2013 2012
ASSETS:
Cash $ 383,114 $ 467,599
Investment 1,351,527 610,024
Due from Other Funds - -
AF
Due from PMA - 15,564
Prepaid Expenses 11,250 11,250
Receivables 4,000 4,000
TOTAL ASSETS $ 1,749,891 $ 1,108,437
LIABILITIES:
Claims Payable
T
Bank Fee/Vouchers Payable
Payable to Other Funds
TOTAL LIABILITIES
RETAINED EARNINGS:
Reserved for Workers Compensation
TOTAL LIABILITIES AND RETAINED
$
$
481,951
98
-
482,049
$ 1,267,842
$
$
$
474,281
-
1,105
475,386
633,051
D
EARNINGS
The notes to financial statements are an integral part of this statement
R
$ 1,749,891 $ 1,108,437
Paj 146
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 127
CITY OF DOVER
INTERNAL SERVICE FUNDS
WORKER'S COMPENSATION INSURANCE
STATEMENT OF REVENUE, EXPENSES AND
CHANGES IN NET ASSETS
AS OF JUNE 30, 2013 & JUNE 30, 2012
2013 2012
OPERATING REVENUES:
City Contribution $ 1,152,388 $ 24,528
Insurance Refunds - Excess Ins. & Other 57,525 533,979
Miscellaneous revenue 4,100 6,380
AF
TOTAL OPERATING REVENUE 1,214,013 564,887
OPERATING EXPENSES:
Program Expenses 433,214 1,769,964
Insurance 74,789 67,652
Self-Insurance Taxes 29,114 24,337
Contractural Services
TOTAL OPERATING EXPENSES
NET OPERATING INCOME/(LOSS)
T
NON OPERATING REVENUE/(EXPENSE):
Interest Earned
Net Increase (Decrease) in Fair Market Value of Investments
33,700
570,817
643,196
12,459
(20,864)
31,100
1,893,053
(1,328,166)
19,987
4,533
D
TOTAL NON OPERATING REVENUE/(LOSS) (8,405) 24,520
UNRESERVED RETAINED EARNINGS AT BEGINNING OF YEAR 633,051 1,936,697
R
UNRESERVED RETAINED EARNINGS AT END OF YEAR
The notes to financial statements are an integral part of this statement
$ 1,267,842 $ 633,051
Paj 147
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 128
CITY OF DOVER
INTERNAL SERVICE FUNDS
WORKERS' COMPENSATION INSURANCE
STATEMENT OF CASH FLOWS
AS OF JUNE 30, 2013 & JUNE 30, 2012
2013 2012
CASH FLOWS FROM OPERATING ACTIVITIES
City Contributions $ 1,152,388 $ 24,528
Miscellaneous Revenue 4,100 6,380
Insurance Reimbursement - Excess Coverage 57,525 533,979
Claims Paid (425,544) (1,481,756)
Internal Activity - Payments from (to) other funds 14,459 (27,430)
Payments to Suppliers (137,603) (101,532)
AF
Net Cash Provided by Operating Activities $ 665,325 $ (1,045,831)
CASH FLOWS FROM INVESTING ACTIVITIES
Interest Earned $ (8,308) $ 24,520
Redemption (Purchase) of investments (741,502) 974,491
Net Cash Flows from Investing Activities $ (749,810) $ 999,011
NET INCREASE IN CASH AND CASH EQUIVALENTS $ (84,485) $ (46,820)
CASH AND CASH EQUIVALENTS AT BEGINNING OF YEAR
CASH AND CASH EQUIVALENTS AT END OF YEAR
Reconciliation of operating income to net cash provided (used) by
operating activities:
Operating Income(loss)
Adjustments to Reconcile Operating Income to Net Cash Provided by
Operating Activities:
(Increase)/Decrease in Due from Other Funds
(Increase)/Decrease in Receivables
T $
$
$
467,599
383,114
$383,114
$0
643,196
-
15,564
$
$
$
514,419
467,599
$467,599
$0
(1,328,166)
500
(15,564)
D(Increase)/Decrease in Prepaid Expenses
Increase/(Decrease) in Payable to Other Funds
Increase/(Decrease) in Accrued Expenses
R
Net Cash Provided by (Used for) Operating Activities
Noncash Investing, Capital Financing Activities:
Change in fair value of investments
The notes to financial statements are an integral part of this statement
$
$
-
(1,105)
7,670
665,325
(20,864) $
$
56,402
(27,930)
268,927
(1,045,831)
4,533
Paj 148
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 129
CITY OF DOVER
INTERNAL SERVICE FUND - WORKERS' COMPENSATION
SCHEDULE OF REVENUES AND EXPENSES
BUDGET (NON-GAAP BASIS) AND ACTUAL
YEAR ENDED JUNE 30, 2013
VARIANCE
ORIGINAL FINAL POSITIVE
BUDGET BUDGET ACTUAL (NEGATIVE)
OPERATING REVENUES:
Beginning Balance
Interest Earned
City Contribution
Insurance Refund
Miscellaneous Revenue
AF $ 943,400
25,000
626,700
-
4,600
$ 633,100
25,000
1,126,700
4,600
-
$ 633,051 $
(7,716)
1,152,388
57,525
4,100
(49)
(32,716)
25,688
52,925
4,100
T
TOTAL REVENUES $ 1,599,700 $ 1,789,400 $ 1,839,348 $ 49,948
OPERATING EXPENSES:
Program Expenses $ 450,000 $ 450,000 $ 433,214 $ 16,786
Contractual Services 32,000 32,000 33,700 (1,700)
Insurance 68,300 68,300 74,789 (6,489)
Bank Fees 1,500 1,500 689 811
State of Delaware - Self-Insurance Tax 37,000 37,000 29,114 7,886
D
TOTAL EXPENSES
R
BUDGET BALANCE - CARRY FORWARD $ 1,010,900
$ 588,800 $ 588,800
$ 1,200,600
$ 571,506
$ 1,267,842
Note: The above schedule is not required under GAAP, but is included for public review of budgetary compliance.
Accordingly, no reconciliation to the GAAP financial statements is provided. GASB 31 Adjustment $4,533.
$
$
17,294
67,242
Paj 149
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 130
FINANCIAL STATEMENTS
FIDUCIARY FUND TYPES
AGENCIES
AF DOWNTOWN DOVER PARTNERSHIP
The City established the Downtown Dover Partnership as an agency for the development of
the downtown urban area.
TFOURTH OF JULY CELEBRATION COMMITTEE
The Fourth of July Celebration Committee is designed to provide recreation enjoyment and
educational events commemorating the birth of our nation.
DOVER LIBRARY FOUNDATION
The Dover Library Foundation was formed to provide fund raising for the construction of a new
regional library.
DR
Paj 150
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 131
CITY OF DOVER
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
ALL AGENCY FUNDS
YEAR ENDED JUNE 30, 2013
BALANCE BALANCE
JUNE 30, 2012 ADDITIONS DEDUCTIONS June 30, 2013
DOWNTOWN DOVER PARTNERSHIP
ASSETS:
Cash $ 255,950 $ 2,431,690 $ 2,447,011 $ 240,629
Receivables 54,854 5,042 9,125 50,771
Prepaid Items 3,064 45 3,064 45
AF
Total Assets $ 313,868 $ 2,436,777 $ 2,459,200 $ 291,445
LIABILITIES:
Vouchers Payable $ 49,255 $ 2,245,909 $ 2,219,364 $ 75,800
Deposit Payable 7,015 - - 7,015
Due to Agencies 257,598 - 48,968 208,630
Total Liabilities $ 313,868 $ 2,245,909 $ 2,268,332 $ 291,445
T
4TH JULY CELEBRATION COMMITTEE
ASSETS:
Cash
Total Assets
LIABILITIES:
Vouchers Payable
Due to Agencies
$
$
$
25,896
25,896
-
25,896
$
$
$
44,312
44,312
340
22,650
$
$
$
45,406
45,406
-
24,084
$
$
$
24,802
24,802
340
24,462
D
Total Liabilities
R
DOVER LIBRARY FOUNDATION
ASSETS:
Cash
Prepaid Items
Total Assets
LIABILITIES:
Vouchers Payable
Due to Agencies
$
$
$
$
25,896
171,564
171,640
-
76
171,640
$
$
$
$
22,990
362,496
-
362,496
41,314
290,140
$
$
$
$
24,084
534,060
76
534,136
41,314
461,780
$
$
$
$
24,802
-
-
-
-
-
Total Liabilities $ 171,640 $ 331,454 $ 503,094 $ -
(Continued)
Paj 151
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Supplementary Information - Part E
page 132
(Continued-Combining Statement of Changes in Assets & Liabilities all Agency Funds)
BALANCE BALANCE
JUNE 30, 2012 ADDITIONS DEDUCTIONS JUNE 30, 2013
TOTAL-ALL AGENCY FUNDS
ASSETS:
Cash & Investments $ 453,410 $ 2,838,498 $ 3,026,477 $ 265,431
Receivables 54,854 5,042 9,125 50,771
Prepaid Items 3,140 45 3,140 45
Total Assets $ 511,404 $ 2,843,585 $ 3,038,742 $ 316,247
LIABILITIES:
Vouchers Payable $ 49,255 $ 2,287,563 $ 2,260,678 $ 76,140
Deposit Payable 7,015 - - 7,015
AF
Due to Agencies 455,134 312,790 534,832 233,092
Total Liabilities $ 511,404 $ 2,600,353 $ 2,795,510 $ 316,247
The notes to financial statements are an integral part of this statement
T
DR
Paj 152
STATISTICAL
SECTION
AF
T
DTHIS SECTION OF THE CITY OF DOVER ‘S
COMPREHENSIVE ANNUAL FINANCIAL
REPORT
R PRESENTS
INFORMATION AS A CONTEXT
UNDERSTANDING
DETAILED
WHAT
INFORMATION IN THE FINANCIAL
FOR
THE
STATEMENTS, NOTE DISCLOSURES, AND
REQUIRED SUPPLEMENTARY INFORMATION
SAYS ABOUT THE GOVERNMENT’S OVERALL
FINANCIAL HEALTH.
Paj 153
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 131
AF STATISTICAL SECTION
This part of the City of Dover’s comprehensive annual financial report presents detailed information as
a context for understanding what the information in the financial statements, note disclosures, and
required supplementary information says about the government’s overall financial health.
T
FINANCIAL TRENDS
These schedules contain trend information to help the reader understand how the City’s financial
performance and well-being have changed over time.
REVENUE CAPACITY
These schedules contain information to help the reader assess the City’s most significant local revenue
source, property tax.
D DEBT CAPACITY
These schedules present information to help the reader assess the affordability of the City’s current
R
levels of outstanding debt and the City’s ability to issue additional debt in the future.
DEMOGRAPHIC AND ECONOMIC INFORMATION
These schedules offer demographic and economic indicators to help the reader understand the
environment within which the City’s financial activities take place.
OPERATING INFORMATION
These schedules contain service and infrastructure data to help the reader understand how the
information in the City’s financial report relates to the services the City provides and the activities it
performs.
Sources: Unless otherwise noted, the information in these schedules is derived from the
comprehensive annual financial reports for the relevant year.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
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Table 1
City of Dover
Net Position by Component
Last Ten Fiscal Years
(Accrual basis of accounting)
Fiscal Year
2013 2012 2011 2010 2009 2008 2007 2006 2005 2004
AF
Governmental Activities
Invested in capital assets, net of related debt $ 49,577,021 $ 49,642,124 $ 38,839,995 $ 35,742,504 $ 35,752,624 $ 35,255,463 $ 29,709,046 $ 27,056,161 $ 23,343,787 $ 21,824,685
Restricted 743,276 482,780 1,774,167 1,250,342 1,758,470 1,602,932 1,591,678 887,235 2,023,096 1,852,754
Unrestricted (4,813,147) (6,759,433) (99,435) 4,820,682 9,536,614 15,155,125 13,849,061 11,590,341 7,431,716 4,067,810
Total governmental activities net position 45,507,150 43,365,471 40,514,727 41,813,528 47,047,708 52,013,520 45,149,785 39,533,737 32,798,599 27,745,249
Business-type activities
Invested in capital assets, net of related debt 100,079,972 98,303,263 97,270,906 96,660,480 91,471,776 101,154,934 89,289,351 89,089,027 82,878,764 81,968,635
Restricted 34,665,736 33,836,315 34,148,330 31,302,487 34,372,050 23,758,183 29,762,946 33,801,000 32,620,056 36,010,001
Unrestricted 39,534,763 33,947,753 23,286,232 19,318,633 18,614,907 16,263,139 14,371,418 11,859,329 11,569,305 4,831,263
T
Total business-type activities net position 174,280,471 166,087,331 154,705,468 147,281,600 144,458,733 141,176,256 133,423,715 134,749,356 127,068,125 122,809,899
Primary government
Invested in capital assets, net of related debt 149,656,993 147,945,387 136,110,901 132,402,984 127,224,400 136,410,397 118,998,397 116,145,188 106,222,551 103,793,320
Restricted 35,409,012 34,319,095 35,922,497 32,552,829 36,130,520 25,361,115 31,354,624 34,688,235 34,643,152 37,862,755
Unrestricted 34,721,616 27,188,320 23,186,797 24,139,315 28,151,521 31,418,264 28,220,479 23,449,670 19,001,021 8,899,073
Total primary government net position $ 219,787,621 $ 209,452,802 $ 195,220,195 $ 189,095,128 $ 191,506,441 $ 193,189,776 $ 178,573,500 $ 174,283,093 $ 159,866,724 $ 150,555,148
DR
Paj 155
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
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City of Dover
Changes in Net Position
Last Ten Fiscal Years
(Accrual basis of accounting)
Fiscal Year
AF
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Expenses
Governmental activities:
General government $ 1,426,396 $ 905,382 $ 836,668 $ 1,472,104 $ 1,384,276 $ 1,855,983 $ 1,510,308 $ 1,248,124 $ 1,180,327 $ 1,474,045
Public safety 12,319,713 12,533,566 13,879,609 14,509,849 15,120,737 15,929,187 16,357,692 16,848,343 17,638,304 17,989,463
Public Works 4,536,928 4,547,747 4,493,296 4,791,235 4,355,206 7,539,463 7,115,319 6,257,946 8,135,172 6,099,484
Library and recreation 1,371,944 1,706,743 1,309,601 1,875,872 2,108,664 2,417,236 2,265,205 2,731,492 2,377,363 2,313,048
Community and economic development 545,899 711,743 600,907 639,545 497,914 724,555 2,228,744 1,173,546 773,208 939,966
Central services 297,857 236,451 447,877 552,042 586,274 550,886 544,611 599,498 469,385 454,816
Financial administration 1,902,719 1,582,911 1,774,380 1,588,425 1,425,074 2,557,465 2,353,180 2,463,426 1,146,524 1,122,830
T
Other post-employment benefits - - - - - 2,441,541 2,843,480 6,142,627 6,534,630 5,119,778
Interest on long-term debt 224,155 129,352 118,130 106,815 82,657 87,491 78,581 75,397 90,161 114,785
Total governmental activities expenses 22,625,611 22,353,895 23,460,468 25,535,887 25,560,802 34,103,807 35,297,120 37,540,399 38,345,074 35,628,215
Business-type activities
Water and Sewer 9,291,404 8,678,186 9,263,236 9,846,771 10,387,198 11,196,913 11,971,445 10,912,722 11,068,607 10,905,358
Electric 53,387,490 56,384,796 58,620,196 88,297,987 88,442,048 94,475,940 90,940,056 90,296,244 77,625,673 74,595,585
Total business-type activities 62,678,894 65,062,982 67,883,432 98,144,758 98,829,246 105,672,853 102,911,501 101,208,966 88,694,280 85,500,943
Total primary government expenses 85,304,505 87,416,877 91,343,900 123,680,645 124,390,048 139,776,660 138,208,621 138,749,365 127,039,354 121,129,158
Program Revenues
Governmental activities:
Charges for services:
General government 1,117,648 1,209,067 1,428,996 1,683,817 1,603,935 1,426,972 1,307,296 1,503,243 4,043,168 2,463,437
D
Public safety 2,956,135 3,684,792 4,487,028 4,499,315 4,571,911 4,358,641 4,309,516 4,682,687 4,803,827 4,240,847
Public works 1,083,894 1,081,064 1,253,313 1,312,328 1,334,492 1,396,801 1,340,729 2,173,434 1,903,623 2,624,877
Library and recreation 443,925 447,948 549,959 1,100,412 788,875 715,404 650,283 632,861 632,824 656,001
Operating grants and contributions 2,090,106 2,267,722 3,156,369 3,108,545 2,511,244 2,758,194 3,813,842 5,032,926 2,654,051 2,914,696
Capital grants and contributions 1,154,728 1,983,669 500,103 790,612 647,724 1,090,838 169,130 856,338 6,292,303 2,107,444
Total governmental activities program revenues 8,846,436 10,674,262 11,375,768 12,495,029 11,458,181 11,746,850 11,590,796 14,881,489 20,329,796 15,007,302
R
(Continued)
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
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(Table 2 Continued - Changes in Net Position)
Fiscal Year
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Expenses
Business-type activities
Charges for services:
Water and Sewer 10,454,520 10,804,685 12,224,877 11,819,643 12,158,812 11,319,027 11,531,595 14,033,678 13,775,833 13,387,706
Electric 59,476,870 63,303,032 68,005,332 87,014,071 96,858,790 101,420,982 100,278,474 101,902,619 93,529,401 90,685,693
Capital Contributions 211,390 368,740 272,000 705,572 2,078,040 - 392,855 997,750 441,285 -
AF
Total business-type activities program revenues 70,142,780 74,476,457 80,502,209 99,539,286 111,095,642 112,740,009 112,202,924 116,934,047 107,746,519 104,073,399
Total primary government program revenues 80,817,042 85,852,225 92,997,238 110,997,467 122,842,492 124,330,805 123,793,720 137,263,843 128,076,315 119,080,701
Net (expense)/revenue:
Governmental activities (11,679,633) (12,084,700) (13,040,858) (14,102,621) (22,356,957) (22,356,957) (23,706,324) (18,015,278) (18,015,278) (20,620,913)
Business-type activities 5,079,798 6,593,025 (17,642,549) 710,040 5,422,789 7,067,156 9,291,423 28,239,767 19,052,239 18,572,456
Total primary government net revenue (expense) (6,599,835) (5,491,675) (30,683,407) (13,392,581) (16,934,168) (15,289,801) (14,414,901) 10,224,489 1,036,961 (2,048,457)
General Revenues and Other Changes in Net Position
Governmental activities:
Property taxes 7,183,124 7,370,318 8,792,652 9,032,995 9,557,982 10,075,401 10,029,584 10,904,908 11,050,198 11,126,395
T
Transfer taxes 1,627,172 2,379,548 3,048,064 3,008,371 3,515,422 1,197,425 867,692 1,461,983 1,373,103 1,107,686
Gain (loss) on sale of capital assets - 3,750 - - - - - - - -
Investment earnings 97,171 332,853 640,381 1,230,540 726,683 585,264 268,748 137,218 141,925 36,793
Transfers 6,636,740 6,611,024 6,338,741 5,385,000 7,166,269 5,533,055 7,306,120 8,856,000 8,300,796 10,491,718
Total governmental activities 15,544,207 16,697,493 18,819,838 18,656,906 20,966,356 17,391,145 18,472,144 21,360,109 20,866,022 22,762,592
Business-type activities:
Gain (loss) on sale of capital assets 16,213 (13,264) (127,477) - - - - - - -
Investment earnings 198,661 1,312,098 1,528,672 2,664,831 2,652,414 1,748,376 837,564 554,787 630,420 112,402
Transfers (6,636,740) (6,611,024) (6,338,741) (5,385,000) (7,166,269) (5,533,055) (7,306,120) (8,856,000) (8,300,796) (10,491,718)
Total business-type activities (6,421,866) (5,312,190) (4,937,546) (2,720,169) (4,513,855) (3,784,679) (6,468,556) (8,301,213) (7,670,376) (10,379,316)
Total primary government 9,122,341 11,385,303 13,882,292 15,936,737 16,452,501 13,606,466 12,003,588 13,058,896 13,195,646 12,383,276
Change in Net Position
Government activities 3,864,574 4,612,793 5,778,980 4,554,285 (1,390,601) (4,965,812) (5,234,180) 3,344,831 2,850,744 2,141,679
D
Business-type activities (1,342,068) 1,280,835 (22,580,095) (2,010,129) 908,934 3,282,477 2,822,867 19,938,554 11,381,863 8,193,140
Total primary government $ 2,522,506 $ 5,893,628 $ (16,801,115) $ 2,544,156 $ (481,667) $ (1,683,335) $ (2,411,313) $ 23,283,385 $ 14,232,607 $ 10,334,819
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 135
Table 3
City of Dover
Fund Balances of Governmental Funds
Last Ten Fiscal Years
(Modified accrual basis of accounting)
Fiscal Year
AF
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
General Fund
Reserved $ 720,698 $ 1,099,450 $ 2,158,007 $ 2,023,169 $ 528,145 $ 709,817 $ 315,580 $ - $ - $ -
Unreserved 3,729,125 4,156,574 6,515,829 7,046,831 9,387,795 8,305,396 7,242,323 - - -
Non-spendable - - - - - - - 191,567 198,175 227,457
Restricted - - - - - - - 85,070 83,356 131,237
Committed - - - - - - - 3,484,203 920,475 936,899
Assigned - - - - - - - 614,559 658,890 3,519,012
Unassigned - - - - - - - 3,385,209 3,007,983 3,391,714
Total General Fund 4,449,823 5,256,024 8,673,836 9,070,000 9,915,940 9,015,213 7,557,903 7,760,608 4,868,879 8,206,319
All other governmental funds
Special revenue funds
NOTE
Unreserved
Non-spendable
Restricted
Assigned
Total all other governmental funds
Total fund balances $
2,119,882
-
-
-
2,119,882
6,569,705 $ T 2,984,929
-
-
-
2,984,929
8,240,953
2,829,793
$ 11,503,629
-
-
-
2,829,793
5,248,929
$ 14,318,929
-
-
-
5,248,929
The fiscal years prior to 2011 show fund balances as they were classified and reported prior to GASB 54.
5,180,097
$ 15,096,037
-
-
-
5,180,097
$
881,332
881,332
9,896,545
-
-
-
$
872,309
-
-
-
872,309
8,430,212 $
-
4,203
764,512
289,221
1,057,936
8,818,544
-
13,099
399,424
171,381
583,904
$ 5,452,783
-
123,349
713,794
$ 8,920,113
-
590,445
DR
Paj 158
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 136
Table 4
City of Dover
Changes in Fund Balances of Governmental Funds
Last Ten Fiscal Years
(Modified accrual basis of accounting)
Fiscal Year
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Revenues
AF
Fines $ 619,493 $ 1,117,440 $ 1,759,979 $ 1,314,246 $ 1,262,180 $ 1,323,041 $ 1,418,354 $ 1,665,496 $ 1,202,615 $ 912,004
Library revenue 333,157 346,652 451,705 989,006 517,697 514,458 465,387 444,455 475,822 471,065
Licenses and permits 2,017,287 2,251,091 2,465,845 2,689,348 2,916,749 2,599,948 2,424,768 2,417,363 2,816,866 2,548,913
Sanitation fees and rebates 1,083,894 1,081,064 1,253,313 1,293,399 1,333,436 1,396,801 1,340,729 2,173,434 1,903,623 2,624,877
Recreation - - - 12,793 34,111 47,079 36,100 44,292 44,522 40,446
Miscellaneous services 988,511 916,244 996,174 1,367,960 1,351,160 1,278,251 1,247,096 1,480,845 3,940,294 2,470,200
Taxes 8,810,296 9,749,866 11,840,716 12,041,366 13,073,404 11,272,826 10,897,276 12,366,891 12,462,532 12,333,520
Grants 3,244,834 2,812,082 3,919,800 4,550,607 3,148,194 3,513,365 4,482,259 5,551,175 8,909,758 5,119,089
Court of Chancery fees 559,260 710,380 792,280 929,120 883,880 738,240 675,390 766,340 863,220 917,700
Investment income 95,127 315,642 603,451 1,154,829 638,782 513,873 237,631 112,722 117,405 45,198
T
Total revenues 17,751,859 19,300,461 24,083,263 26,342,674 25,159,593 23,197,882 23,224,990 27,023,013 32,736,657 27,483,012
Expenditures
General government 693,874 902,139 836,419 1,000,622 1,319,774 1,661,742 1,525,854 1,348,911 1,093,772 1,107,122
Library services 1,132,413 1,144,289 1,162,301 1,253,300 1,391,974 2,150,585 1,951,347 4,369,578 13,518,569 5,514,217
Public safety 11,755,081 12,432,257 13,922,271 15,055,746 15,068,451 15,680,044 15,948,298 16,139,953 17,001,619 18,048,642
Public works 2,864,345 2,478,911 3,340,643 2,551,962 2,928,236 3,219,659 2,504,061 2,535,060 2,074,061 1,758,405
Recreational services 486,789 617,624 705,241 1,452,987 2,699,725 869,134 746,868 834,124 827,230 651,341
Streets and sanitation services 2,957,758 2,711,775 3,242,649 3,018,222 3,675,282 3,279,188 3,181,025 3,383,465 3,280,165 2,990,430
Engineering services 225,658 253,299 289,208 314,728 - - - - - -
Financial administration 597,973 687,450 725,963 829,002 1,055,619 1,009,240 895,570 866,314 902,009 909,877
Garage and stores 382,851 418,710 417,202 402,915 486,966 491,450 526,286 490,113 503,036 431,542
Insurance 203,997 168,430 153,202 165,584 176,947 199,643 197,723 203,343 198,241 241,395
Retiree health care lump sum 541,715 590,587 645,457 736,286 758,185 3,265,857 1,006,397 1,297,509 1,614,241 1,620,600
D
Employee pension unfunded liability - - - 402,204 134,775 - - 1,544,978 1,545,000 1,693,500
Street lights 470,110 534,682 545,426 624,243 917,438 937,013 956,860 968,562 986,430 878,760
Community and economic development 545,899 711,743 600,907 639,545 497,914 724,555 2,228,744 1,173,546 773,208 939,966
Miscellaneous - 16,000 - - - - - - - -
(Continued)
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Paj 159
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 137
(Table 4 - Continued Changes in Fund Balances of Governmental Funds)
Fiscal Year
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Expenditures
Debt service
Principal 668,341 490,171 464,480 368,384 350,000 365,000 260,000 270,000 275,000 296,003
Interest 217,374 121,350 107,959 96,644 87,468 77,319 68,410 65,225 52,734 73,071
Other charges (Issuance of debt) 122,387 - - - - - - - 27,255 1,029
Total expenditures 24,675,998 27,198,410 29,019,785 31,576,314 33,925,578 32,111,352 35,483,866 44,652,806 44,672,570 37,155,900
Excess of revenues
over(under) expenditures
Other financing sources (uses)
Bond proceeds
Transfers in
Transfers out
Payments to refunded bond escrow agent
Sale of capital assets
AF
(5,375,537)
3,430,000
8,249,757
(1,928,012)
(3,244,281)
-
(3,115,147)
-
8,965,067
(2,354,043)
-
3,750
(2,677,111)
-
8,850,767
(2,512,026)
-
-
(6,416,721)
-
8,316,722
(2,931,722)
-
-
(10,727,696)
-
12,369,176
(5,202,907)
-
-
(10,732,547)
-
12,683,925
(7,150,870)
-
-
(8,772,453)
-
9,156,575
(1,850,455)
-
-
(11,916,149)
-
12,420,329
(3,564,329)
-
-
(11,935,913)
851,500
10,959,204
(2,658,408)
-
-
(9,672,888)
2,648,500
12,666,208
(2,174,490)
-
-
T
Total other financing sources (uses) 6,507,464 6,614,774 6,338,741 5,385,000 7,166,269 5,533,055 7,306,120 8,856,000 9,152,296 13,140,218
Net change in fund balances $ 1,131,927 $ 3,499,627 $ 3,661,630 $ (1,031,721) $ (3,561,427) $ (5,199,492) $ (1,466,333) $ (3,060,149) $ (2,783,617) $ 3,467,330
Debt service as a percentage of
noncapital expenditures 4.53% 2.43% 2.25% 1.66% 1.49% 1.42% 1.05% 0.85% 1.07% 1.14%
Capital outlay included in total
expenditures (1) $ 2,425,801 $ 2,084,385 $ 3,523,649 $ 3,554,679 $ 4,559,625 $ 2,698,627 $ 2,434,391 $ 5,296,536 $ 13,927,288 $ 4,872,122
NOTES
(1) Capital outlay has been included in functional expenditures. Debt service as a percentage of non-capital expenditures excludes capital outlay expenditures.
DR
Paj 160
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 138
Table 5
City of Dover
Governmental Activities Tax Revenues by Source
Last Ten Fiscal Years
(accrual basis of accounting)
Fiscal Property Transfer
Year Tax Tax Total
2004 $7,183,124 $1,627,172 $8,810,296
2005 7,370,318 2,379,548 9,749,866
AF
2006 8,792,652 3,048,064 11,840,716
2007 9,032,995 3,008,371 12,041,366
2008 9,557,982 3,515,422 13,073,404
2009 10,075,401 1,197,425 11,272,826
2010 10,029,584 867,692 10,897,276
2011 10,904,908 1,461,983 12,366,891
NOTES
2012
2013
T 11,050,198
11,126,395
1,373,103
1,107,686
1. Property Tax rate $.3378 of 100% assessed value (See Table 6 for tax rates)
includes payments in lieu of taxes, farm land roll back and penalties.
12,423,301
12,234,081
D
2. Transfer Taxes equal 1.5% of the real property sales value.
3. Assessed value by major component not available. (See Table 6 for
R total assessed value.)
Paj 161
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 139
Table 6
City of Dover, Delaware
Assessed and Estimated Actual Value
of Taxable Property Last Ten Fiscal Years
REAL PROPERTY
Ratio of
Less: Total Taxable Direct
Fiscal Total Assessed Exempt Total Taxable Estimated Value to Total Tax
Year Value Properties Assessed Value Actual Value Assessed Value Rate
2004 $ 2,576,251,900 $ 841,436,800 $ 1,734,815,100 $ 2,576,251,900 67.34% 0.4110
AF
2005 2,605,638,000 841,290,300 1,764,347,700 2,605,638,000 67.71% 0.4110
2006 3,146,043,800 618,735,300 2,527,308,500 3,146,043,800 80.33% 0.3300
2007 3,516,580,775 618,433,400 2,898,147,375 3,516,580,775 82.41% 0.3300
2008 3,406,762,915 616,277,700 2,790,485,215 3,406,762,915 81.91% 0.3300
2009 4,124,562,920 1,225,269,600 2,899,293,320 4,124,562,920 70.29% 0.3300
2010 4,139,869,700 1,232,858,580 2,907,011,120 4,139,869,700 70.22% 0.3300
2011 4,363,518,360 1,226,879,300 3,136,639,060 4,363,518,360 71.88% 0.3378
2012 4,469,369,160 1,300,061,400 3,169,307,760 4,469,369,160 70.91% 0.3378
T
2013 4,510,303,860 1,328,807,500 3,181,496,360 4,510,303,860 70.54% 0.3378
Source: Tax Assessor's Office, City of Dover.
NOTES
1. There is no tax on personal properties. Therefore, no figures are presented.
2. In 2003 the City changed assessed values to 100% of estimated actual values from 60%. In
doing so, the tax rate was lowered from $ .685 to $ .411. Had the tax rate been rolled back to a
DR
3.
4
revenue nuetral rate, the rate would have been $ .3310. The revised rate represents an $ .08
increase.
In 2005, the City property values were reassessed, effective for tax year 2006. The tax rate was
lowered from $ .411 to $ .330. Had the tax rate been rolled back to a revenue nuetral rate, the
rate would have been $ .310. The revised rate represents a $ .02 increase.
In 2010, the City property values were reassessed, effective for tax year 2011. The tax rate was
increased from $ .330 to $ .3378. Had the tax rate been rolled back to a revenue nuetral rate, the
rate would have been $ .3108. The revised rate represents a $ .027 rate increase.
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2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 140
Table 7
City of Dover, Delaware
NOTES Property Tax Rates - All Direct and Overlapping
Governments with the Capital School District
1. Section 48 of the City of (Per $100 of Assessed Value)
Dover charter provides Last Ten Fiscal Years
that the amount of money
to be raised through
property taxes shall not
exceed 2% of the total
taxable assessment. Direct Overlapping
City Capital Vo-Tech Total
2. Kent County Property Fiscal of Kent School School Direct &
AF
tax rates reflect the 1987 Year Dover County District District Overlapping
reappraisal of properties
in Kent County. 2004 $ 0.4110 $ 0.250 $ 1.173 $ 0.0870 $ 1.921
2005 0.4110 0.250 1.403 0.0887 2.153 *
3. The City of Dover reassessed 2006 0.3300 0.250 1.459 0.1180 2.157 *
property values and "rolled 2007 0.3300 0.250 1.534 0.1160 2.230 *
back" the tax rate in 2006. 2008 0.3300 0.250 1.480 0.1219 2.182
T
2009 0.3300 0.310 1.543 0.1219 2.305
4. In 2010, the City property 2010 0.3300 0.310 1.769 0.1304 2.539
values were reassessed, 2011 0.3378 0.300 1.832 0.1351 2.605
effective for tax year 2011 2012 0.3378 0.300 1.832 0.1351 2.605
Tax rate increased to $ .3378 2013 0.3378 0.300 1.909 0.1372 2.684
Sources: Tax Assessor's Office - City
Receiver of Taxes Office - Kent County
* Corrected Capital School District & Vo-tech tax rates
DR 1.909
Property Tax Rates - FY 2013
All Direct & Overlapping Governments
0.137
0.338
0.300
City of Dover Kent County Capital School Vo-Tech School
Paj 163
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 141
Table 8
City of Dover, Delaware
Principal Tax Payers
Current Year and Nine Years Ago
PERCENTAGE PERCENTAGE
OF TOTAL OF TOTAL
2013 TAXABLE 2004 TAXABLE
ASSESSED ASSESSED ASSESSED ASSESSED
TAX PAYERS VALUATION RANK VALUATION VALUATION RANK VALUATION
Dover Downs Prop, Inc. $146,847,600 1 4.62% $87,257,686 1 5.12%
Dover Mall LP/Dover Commons 80,921,800 2 2.54% 45,018,200 2 2.64%
AF
Dover Medical Center 27,270,100 3 0.86% - - -
Dover South Coast Partnership 25,035,100 4 0.79% 9,777,500 9 0.57%
Kraft-General Foods Corp. 19,565,300 5 0.61% 31,425,800 3 1.84%
Robino Bay Court Plaza 14,400,000 6 0.45% 6,593,000 - -
T
Berks City Real Estate LLC 13,492,400 7 0.00% 7,635,700 - -
Millers Dover Downs 13,463,600 8 0.42% 4,632,200 - -
G & I VA Dover Country Club LLC 13,176,500 9 0.41% 7,184,200 - -
McKee Road Business Park LLC 12,774,400 10 0.40% 8,821,700 - -
Del-Homes Catalog Group - - - 9,241,600 10 0.54%
Dover Wipes - - - 20,965,800 4 1.23%
D
K.W. Lands/Sheraton/Hampton
Playtex Apparel Inc.
R
Energizer(was Playtex Products Inc.)
Woodmill Capital Advisors LLC
Source: Tax Assessor's Office, City of Dover
-
-
-
-
$366,946,800
-
-
-
-
-
-
-
-
11.11%
9,987,300
10,812,400
13,724,600
12,367,200
$285,444,886
8
7
5
6
0.59%
0.63%
0.80%
0.73%
14.69%
Paj 164
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 142
Table 9
City of Dover, Delaware
Property Tax Levies
and Collections
Last Ten Fiscal Years
Total Collected Within Collection Collected in Total Collection
Fiscal Tax the Fiscal Year as Percentage Subsequent Collections as Percentage
Year Levy of the Levy of Levy Years to Date of Levy
2004 $ 7,011,906 $ 6,941,843 99.0% $ 70,063 $ 7,011,906 100.00%
AF
2005 7,109,977 6,941,217 97.6% 168,750 7,109,967 100.00%
2006 8,287,536 8,081,411 97.5% 206,125 8,287,536 100.00%
2007 8,448,462 8,242,898 97.6% 204,732 8,447,630 99.99%
2008 9,074,777 8,937,384 98.5% 135,399 9,072,783 99.98%
2009 9,512,522 9,206,158 96.8% 296,166 9,502,324 99.89%
2010 9,525,034 9,314,327 97.8% 202,280 9,516,607 99.91%
2011 10,481,734 10,166,681 97.0% 236,992 10,403,673 99.26%
T
2012 10,549,631 10,280,930 97.5% 229,452 10,510,382 99.63%
2013 10,594,623 10,398,888 98.2% - 10,398,888 98.15%
Source: City of Dover Assessor & Customer Service Reports.
PROPERTY TAXES LEVIED
LAST TEN FISCAL YEARS
12
11
10
D
9
8
7
Millions
6
5
4
R 1.
2.
3
2
1
0
2004 2005 2006 2007 2008
NOTES
2009 2010
Section 48 of the City of Dover charter provides that the maximum budget to be raised
through property taxes shall not exceed 2% of the total taxable assessment.
Total Tax Levy represents the annual tax billings, quarterly billings and adjustments
2011 2012 2013
from tax appeals.
3. The table excludes payments in lieu of taxes and farm land roll back taxes.
Paj 165
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 143
Table 10
City of Dover
Ratios of Outstanding Debt by Type
Last Ten Fiscal Years
Fiscal
Year
Governmental Activities
General
Obligation
Bonds
Capital
Leases
AF
Water/Sewer
Revenue
Bonds
Business-type Activities
Electric
Revenue
Bonds
Capital
Leases
Total
Primary
Government
Percentage
of Personal
Income
Per
Capita Population
2004
2005
2006
2007
2008
2009
2010
2011
2012
$ 3,685,113
3,363,115
3,038,286
2,703,457
2,363,628
2,008,800
1,758,971
1,499,143
2,085,815
$ 313,035
152,864
-
-
-
-
-
-
-
$
T 9,376,999
8,087,613
6,752,131
5,391,320
4,769,332
4,126,124
3,765,547
7,913,384
10,865,354
$ 22,400,030
21,496,483
19,741,258
18,115,568
16,439,872
36,690,524
34,543,730
30,033,446
27,995,025
$ 309,915
161,836
68,892
-
-
-
-
-
-
$ 36,085,092
33,261,911
29,600,567
26,210,345
23,572,832
42,825,448
40,068,248
39,445,973
40,946,194
5.7%
5.3%
4.7%
4.1%
3.7%
6.3%
5.7%
4.9%
5.0%
1,116
1,037
914
807
690
1,200
1,112
1,070
1,122
33,829
33,829
34,288
35,197
35,200
36,359
36,627
37,341
36,492
2013
D 4,478,997 -
Source: City of Dover Financial Records
R
10,926,717 26,110,000
Population Source: Delaware Population Consortium Annual Population Projections
- 41,515,714 5.0% 1,138 36,492
Paj 166
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 144
Table 11
City of Dover, Delaware
Ratio of Net General Obligation Bonded Debt
To Assessed Value and Net Bonded Debt Per Capita
Last Ten Fiscal Years
Ratio
of Net Net
Bonded Bonded
Fiscal
Year
2004
AF
Population
32,043
Assessed
Value
$ 1,734,815,100
Gross
Bonded
Debt
$ 3,805,000
Net
Bonded
Debt
$ 3,805,000
Debt To
Assessed
Value
0.22%
Debt
Per
Capita
118.75
2005
2006
2007
2008
2009
2010
2011
2012
(2)
(2)
(2)
(2)
(2)
(2)
T
32,043
32,043
32,043
32,043
32,043
36,047
36,047
36,047
2,527,308,500
2,898,147,375
2,790,485,215
2,879,943,320
2,907,011,120
3,136,639,060
3,169,307,760
3,169,307,760
3,140,000
2,795,000
2,445,000
2,080,000
1,550,000
1,550,000
1,499,143
2,085,815
3,140,000
2,795,000
2,445,000
2,080,000
1,550,000
1,550,000
1,499,143
2,085,815
0.12%
0.10%
0.09%
0.07%
0.05%
0.05%
0.05%
0.07%
97.99
87.23
76.30
64.91
48.37
43.00
41.59
57.86
DR
2013 (2)
36,047 3,181,496,360 4,478,997 4,478,997
Source: City of Dover Financial Records, Tax Assessor’s Office and Planning's Census information.
NOTES
1. This table includes all long-term general obligation bonded debt only. The Enterprise Funds have
no general obligation debt.
2. Assessed value reflects the net billable tax base and does not include the exempt value,
0.14% 124.25
exemption for Senior Citizens and exemption for disability.
Paj 167
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 145
Table 12
City of Dover, Delaware
Ratio of Annual Debt Service Expenditures for
General Bonded Debt to Total General Expenditures
Last Ten Fiscal Years
Ratio of
Debt Service
Total Total to Total
AF
Fiscal Debt General General
Year Principal Interest Service Expenditures(1) Expenditures
2004 $ 485,000 $ 200,740 $ 685,740 $ 26,084,149 2.63%
2005 330,000 110,371 440,371 27,912,865 1.58%
T
2006 335,000 103,718 438,718 30,169,206 1.45%
2007 345,000 96,232 441,232 34,651,840 1.27%
2008 350,000 87,468 437,468 35,703,156 1.23%
2009 365,000 77,319 442,319 33,766,292 1.31%
2010 260,000 68,410 328,410 32,786,465 1.00%
2011 270,000 65,225 335,225 38,898,945 0.86%
2012 275,000 52,734 327,263 47,743,864 0.69%
2013 296,003 73,071 369,074 40,517,512 0.91%
DR
Source: City of Dover Financial Records.
NOTES
1. The General Expenditures include all operating items, capital items and debt service.
Paj 168
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 146
Table 13
City of Dover, Delaware
Computation of Direct and Overlapping Debt
with the Capital School District
June 30, 2013
Percentage Amount
Net Debt Applicable to Applicable to
Jurisdiction Outstanding City of Dover City of Dover
City of Dover
Kent County (1)
AF $ 4,478,997
49,035,043
100%
6%
$ 4,478,997
2,942,103
T
Capital School District
TOTAL
(2)
74,853,725
$ 128,367,765
Sources: City of Dover Financial Records, Kent County Levy Court - Accounting Department and
$
-
7,421,100
DR
Capital School District - Administration Department.
NOTES
1. Kent County: Total debt for Kent County is $49,035,043 at June 30, 2013.
Although, Kent County's bonds are general obligation bonds, $43,969,906 is
payable from the Kent County Sewer Fund(s) or other committed sources.
2. Capital School District: As of June 30, 2013 the net outstanding debt was
$74,853,725. Percentage and amount applicable to the City is not available.
Paj 169
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 147
Table 14
City of Dover, Delaware
Computation of Legal Debt Margin
Last Ten Fiscal Years
(amounts expressed in thousands)
AF
Fiscal Year
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Debt Limit $ 433,704 $ 441,087 $ 631,827 $ 724,537 $ 697,621 $ 144,965 $ 144,341 $ 155,838 $ 156,429 $ 159,075
Net (Taxable) Assessed Value on Books 1,734,815 1,764,348 2,527,309 2,898,147 2,790,485 2,899,293 2,886,826 3,116,765 3,128,586 3,181,496
Total Net Debt applicable to limit 3,805 3,475 3,140 2,795 2,445 2,080 1,820 1,550 2,127 4,479
Legal debt margin $ 429,899 $ 437,612 $ 629,848 $ 721,742 $ 695,176 $ 142,885 $ 142,521 $ 154,288 $ 154,302 $ 154,596
T
Total Net Debt applicable to limit
as a percentage of debt limit 0.89% 0.79% 0.50% 0.39% 0.35% 1.46% 1.28% 1.00% 1.38% 2.90%
Legal Debt Margin Calculation for Fiscal Year 2013
Net (Taxable) Assessed Value on Books $ 3,181,496
Debt Limit - 5 Percent of Total Assessed Value $ 159,075
DEBT
(For which the City's full faith and credit has been pledged)
DR
Gross Bonded Debt
LEGAL DEBT MARGIN
Source: City of Dover Financial Reports, City of Dover Charter, Section 50(b), and Tax Assessor's Office
$
July 2009 the Charter was amended and the debt limit was reduced from 25% of the total assessed value to 5%.
4,479
154,596
Paj 170
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 148
Table 15
City of Dover, Delaware
Revenue Bond Coverage - Electric Revenue Bonds
Last Ten Fiscal Years
Available
Fiscal Gross Operating For Debt Debt Service Requirements of Each Fiscal Year
Year Revenue Expenses Service Principal Interest Total Coverage
2004 $ 59,611,552 $ 47,393,103 $ 12,218,449 $ 1,255,000 $ 1,380,002 $ 2,635,002 4.64%
2005 63,467,514 51,505,300 11,962,214 1,335,000 1,115,728 2,450,728 4.88%
2006 68,377,892 53,839,945 14,537,947 1,855,000 910,256 2,765,256 5.26%
AF
2007 87,606,858 83,006,505 4,600,353 1,730,000 859,048 2,589,048 1.78%
2008 97,354,991 82,132,360 15,222,631 1,780,000 828,076 2,608,076 5.84%
2009 101,562,292 89,853,449 11,708,843 1,840,000 1,753,447 3,593,447 3.26%
2010 100,316,323 86,089,451 14,226,872 2,260,000 1,716,134 3,976,134 3.58%
2011 102,734,764 84,195,802 18,538,962 2,370,000 1,609,192 3,979,192 4.66%
2012 93,650,277 71,607,021 22,043,256 2,060,000 1,260,054 3,320,054 6.64%
2013 90,876,162 68,546,508 22,329,654 2,110,000 1,205,554 3,315,554 6.73%
T
Source: City of Dover Financial Records.
1. Coverage required by the bond resolution is 1.25%.
2. Calculation of gross revenue for fiscal year 2013 is as
follows:
Gross Revenue:
Operating Revenues
Interest Earned-Operating Funds
$
NOTES
5. In August 2004, the City issued Electric Revenue refunding
bonds in the amount of $22,535,000 to refund the
outstanding Electric Revenue Bonds Series 1990 and
Electric Revenue Refunding Bonds Series 1993.
90,685,693 6. In July 2008, the City issued Electric Revenue bonds in the
190,469 amount of $22,200,000. Fiscal year 2009 includes $1,026,999
D Total Gross Revenue
3. Direct operating expenses do not include
R
depreciation expense.
$
4. Figures presented in this table compare the net revenue
available for debt service to the debt service
requirements of the same fiscal year.
90,876,162 of interest related to this bond issue.
7. In November 2011, the City issued Electric Revenue
Refunding Bonds in the amount of $8,810,000 to refund the
2004 Series. This refunding reduced the principal payable
by $2,620,000.
Paj 171
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 149
Table 16
City of Dover, Delaware
Revenue Bond Coverage - Water/Wastewater Bonds
Last Ten Fiscal Years
Maximum Requirements
Net Revenue Maximum
Direct Available Debt
Fiscal Gross Operating For Debt Service Actual
Year Revenue Expenses Service Requirement Coverage
2004
2005
2006
2007 AF
$ 10,101,660
10,619,688
12,372,563
12,294,847
$ 7,608,196
7,223,283
7,805,396
8,242,898
$ 2,493,464
3,396,405
4,567,167
4,051,949
$ 1,553,713
1,553,713
1,551,228
797,748
1.60%
2.19%
2.94%
5.08%
2008
2009
2010
2011
2012
2013 T
11,594,402
11,067,901
11,204,911
13,758,048
13,647,145
13,282,782
8,763,407
9,510,814
10,319,728
9,222,105
9,063,553
8,841,757
Source: City of Dover Financial Records.
2,830,995
1,557,087
885,183
4,535,943
4,583,592
4,441,025
797,748
797,708
416,423
416,423
993,837
1,019,315
3.55%
1.95%
2.13%
10.89%
4.61%
4.36%
DR
1. Coverage required by bond resolution is 1.20%.
NOTES
2. The maximum debt service requirement presented above covers all revenue bond
requirements. Rates were increased in 2011 for debt service coverage on multi-year
projects that are still under construction. Once these projects are completed, debt
service requirements will increase.
3. Direct operating expenses do not include depreciation expense for coverage purposes
as per the bond indenture.
4. In October 2003, the City issued Water and Sewer Revenue Bonds in the amount of
$7,980,000. These bonds were issued to fully defease Water and Wastewater Revenue
Bond Series 1986 B and to partially defease Water and Wastewater Revenue Bond
Series 1993 and Series 1993 A and to provide approximately $1,600,000 for future
capital projects.
Paj 172
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 150
Table 17
City of Dover
Demographic and Economic Statistics
Last Ten Calendar Years
Per Capita
Personal Personal Median School Unemployment
Year Population Income Income Age Enrollment Rate
2004 33,511 $ 651,621,395 $ 19,445 32.9 6,886 3.9%
2005 33,858 658,368,810 19,445 32.9 6,882 3.2%
2006 33,962 660,391,090 19,445 32.9 6,956 2.9%
AF
2007 34,735 675,422,075 19,445 32.9 6,973 3.8%
2008 36,107 702,100,615 19,445 32.9 6,977 5.7%
2009 36,627 712,212,015 19,445 32.9 6,996 10.2%
2010 36,627 712,212,015 19,445 32.9 7,117 10.2%
2011 36,560 818,158,759 22,697 31.3 7,185 9.9%
2012 36,492 828,258,924 22,697 33.2 6,984 9.3%
T
2013 36,722 826,538,776 22,508 31.1 6,344 9.6%
Population Source: City Count
Personal Income Source: Estimation based on Population times Per Capita Personal Income
Per Capital Personal Income and Median Age Sources: American Community Survey 2006-2010 Dover, DE
Capital School Enrollment Source: includes kindergarten through 12th grade.
Unemployment Rate Source: Delaware Department of Labor Statistics adjusted yearly average
DR
Paj 173
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 151
Table 18
City of Dover, Delaware
Major Employers
FY 2013 and FY 2004
2013 2004
Percentage of Number of Percentage of
Name Numbers of Total City Employees Total City
Employees Rank Employment 06/30/2004 Rank Employment
Dover Air Force Base (1) 6,504 1 32.8% 8,900 1 43.6%
State of Delaware 4,500 2 22.7% 8,791(3) 2 31.5%
Bayhealth Medical Center (2) 3,000 3 15.1% 2,754 4 13.5%
Dover Downs Co., Inc. 1,454 4 7.3% 896 7 4.4%
Dover Mall LP (3)
AF
1,000 5 5.0% 3,200 3 11.7%
Capital School District 905 7 4.6% 750 8 3.7%
Delaware State University 958 6 4.8% 1,150 5 5.6%
Kraft Foods Inc. 633 8 3.2% 621 9 3.0%
Energizer Personal Care (Playtex Products) 499 9 2.5% 1,105 6 5.4%
Bank of America - - - 650 10 3.2%
City of Dover 389 10 2.0% 378 11 1.9%
T
19,842 20,404
Source: City Economic Development Office
NOTES
1. Dover Air Force Base total includes active duty, reservists and civilian employees.
2. Number of employees working in Kent County.
3. Figures estimated by Employer.
DR
Paj 174
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 152
Table 19
City of Dover
Full-time Equivalent City Government Employees by Function
Last Ten Fiscal Years
2004 2005 2006 2007 2008 2009* 2010 2011 2012 2013
Assessor 2.0 2.0 2.0 3.0 4.5 4.5 4.5 3.0 3.0 3.0
City Clerk 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0
City Manager 3.0 3.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 3.0
Customer Services 16.0 16.0 14.0 16.0 16.0 16.0 16.0 15.0 14.0 14.0
Delaware Prevention Network 2.0 1.0 - - - - - - - -
Facilities Management 13.0 13.0 12.0 12.0 13.0 13.0 13.0 13.0 12.0 9.0
Finance 7.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.0
Fire 5.5 5.5 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0
Fleet Maintenance 5.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0
Human Resources 3.5 3.5 3.5 4.0 4.0 4.0 4.0 3.0 3.0 3.0
AF
Information Technology 7.0 8.0 8.0 8.0 8.0 8.0 8.0 7.0 5.0 5.0
Library 17.0 17.0 17.0 17.0 18.0 18.0 18.0 17.5 12.0 13.0
Mayor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Parks and Recreation 5.0 5.0 5.0 5.0 8.0 8.0 8.0 8.0 6.0 5.0
Police Civilian 29.0 29.0 29.0 29.0 29.0 29.0 29.0 29.0 29.0 29.0
Police Law Enforcement 85.0 87.0 90.0 91.0 93.0 93.0 90.0 91.0 93.0 93.0
Procurement & Inventory aka Central Services 7.0 7.0 8.0 8.0 8.0 8.0 8.0 6.0 6.0 4.0
Public Services, Administration 4.0 4.0 4.0 4.0 5.0 4.0 4.0 4.0 5.0 6.0
Public Services, Inspections 14.5 14.5 15.0 15.0 16.0 7.0 7.0 7.0 7.0 7.0
T
Public Services, Life Safety - - - - - 4.0 4.0 4.0 3.0 3.0
Public Services, Economic Development - - - - - 3.0 3.0 3.0 3.0 3.0
Public Services, Weed and Seed 1.0 1.0 1.0 - - - - - - -
Planning 3.0 3.0 4.0 5.0 5.0 6.0 6.0 5.0 5.0 4.5
Code Enforcement - - - - - 5.0 5.0 4.5 4.0 4.0
Community Development 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.5
Public Works, Grounds Maintenance 15.0 15.0 16.0 16.0 16.0 16.0 16.0 15.0 14.0 14.0
Public Works, Sanitation 13.0 13.0 13.0 13.0 13.0 13.0 13.0 12.0 13.0 11.0
Public Works, Streets 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 10.0
Public Works E & I 3.0 3.0 - - - - - - - -
General Fund Total 277.5 281.5 283.5 288.0 298.5 301.5 298.5 289.0 279.0 269.0
Public Utilities, Electric Administration 3.0 3.0 3.0 3.0 4.0 4.0 4.0 4.0 4.0 3.0
Public Utilities, Electric Engineering 18.5 19.5 20.5 20.5 12.5 12.5 12.5 10.0 10.0 10.0
D
Public Utilities, Electric System OPS
Public Utilities, Electric Meter Reading
Public Utilities, Electric Transmission and Distribution
Emergency Preparedness
R
Electric Tree Trimmers
Electric Fund Total
Public Utilities, Construction
Public Utilities, Wastewater Engineering
Public Utilities, Wastewater T & D
Public Utilities, Water T & D
Public Utilities, Water Treatment Plant
Water Meter Reading
Water/Wastewater Fund Total
Total Full-Time Equivalents
Source: City of Dover Budget
-
5.0
29.0
-
-
55.5
8.0
-
9.5
4.5
8.0
1.0
31.0
364.0
-
5.0
29.0
-
-
56.5
8.0
-
9.5
4.5
8.0
1.0
31.0
369.0
-
5.0
29.0
-
-
57.5
8.0
3.0
11.0
5.0
8.0
1.0
36.0
377.0
-
5.0
29.0
-
-
57.5
8.0
3.0
11.0
5.0
9.0
1.0
37.0
382.5
5.0
5.0
28.0
-
-
54.5
7.0
8.0
11.0
5.0
10.0
1.0
42.0
395.0
5.0
4.0
28.0
-
-
53.5
7.0
8.0
11.0
5.0
10.0
1.0
42.0
397.0
5.0
4.0
28.0
-
-
53.5
7.0
8.0
11.0
5.0
10.0
1.0
42.0
394.0
5.0
3.0
25.0
-
-
47.0
6.0
6.0
9.0
4.0
10.0
-
35.0
371.0
5.0
3.0
25.0
-
-
47.0
6.0
6.0
10.0
4.0
10.0
-
36.0
362.0
5.0
3.0
24.0
-
-
45.0
5.0
6.0
10.0
5.0
10.0
-
36.0
350.0
Paj 175
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 153
Table 20
City of Dover, Delaware
Operating Indicators and Capital Assets Used in Operations
Last Ten Fiscal Years
June 30, 2004 June 30, 2005 June 30, 2006 June 30, 2007 June 30, 2008 June 30, 2009 June 30, 2010 June 30, 2011 June 30, 2012 June 30, 2013
Date of Incorporation Feb. 16, 1829 Feb. 16, 1829 Feb. 16, 1829 Feb. 16, 1829 Feb. 16, 1829 Feb. 16, 1829 Feb. 16, 1829 Feb. 16, 1829 Feb. 16, 1829 Feb. 16, 1829
Land area - Acres 14,571.35 14,714.60 14,674.58 14,914.27 14,904.90 14,904.90 14,909.33 14,909.33 14,909.33 14,909.33
Land area - Square Miles 22.7677 22.991 22.929 23.303 22.586 22.586 23.29 23.29 23.29 23.29
Total Miles of Street 150.69 152.96 153.76 155.62 159.62 159.62 159.62 158.94 162.81 164.08
AF
City Maintained Miles of Streets 91.34 93.61 94.41 96.27 100.27 100.27 100.27 101.59 103.46 104.73
State Maintained Miles of Streets 59.35 59.35 59.35 59.35 59.35 59.35 59.35 57.35 59.35 59.35
Dover Population-U. S. Census data 32,043 32,043 32,043 32,043 32,043 32,043 32,043 36,047 36,047 36,047
Dover Population-City Count 33,829 33,829 34,288 35,197 35,200 36,359 36,627 37,341 36,492 36,722
Registered Voters 18,259 18,714 19,502 19,084 20,181 21,897 21,897 21,454 22,362 21,998
Electric Utility:
Generating Units 4 4 4 4 4 4 4 4 4 4
Co-Generating Unit 0 0 0 1 1 1 1 1 1 1
4 4 4 5 5 5 5 5 5 5
T
Generating Capacity 175 mw 175 mw 175 mw 176 mw 176 mw 175 mw 175 mw 175 mw 175 mw 175 mw
Co-Generating Capactiy 0 mw 16 mw 16 mw 16 mw 16 mw 16 mw 16 mw 16 mw
175 mw 175 mw 175 mw 192 mw 192 mw 191 mw 191 mw 191 mw 191 mw 191 mw
Area of Service 68 sq. mi. 68 sq. mi. 68 sq. mi. 68 sq. mi. 68 sq. mi. 68 sq. mi. 68 sq. mi. 68 sq. mi. 68 sq. mi. 68 sq. mi.
Substations 16 16 16 15 15 15 15 15 15 15
High Peak Load 163 mw 160 160 176 mw 175 mw 155.656 mw 164.082 mw 162.6 mw 172 mw 171 mw
Customers:
Residential 17,757 17,867 18,297 18,807 19,075 19,635 19,827 19,730 19,804 19,804
Commercial 2,915 2,813 3,280 3,535 3,602 3,096 3,141 3,140 3,103 3,103
Primary 33 32 32 38 38 41 41 42 43 43
Vapor Lights Only 874 867 867 872 880 850 843 820 811 811
69 KV Industrial 4 4 4 3 3 3 3 3 3 3
Municipal- Total number of meters 148 149 149 0 0 0 0 0 0 0
D
Total Customers Sales $ $57,151,810 $60,170,424 $63,844,353 $83,109,810 $94,037,212 $99,642,490 $93,195,907 $99,513,157 $91,947,980 $91,947,980
Total Customers Sales kWh 741,523,091 731,635,019 736,810,231 734,072,008 731,024,065 719,949,121 711,907,207 711,907,207 725,244,000 725,244,000
PowerSupply
$ $37,675,178 $39,628,388 $41,871,486 $70,800,844 $68,831,697 $74,928,897 $72,695,602 $69,616,078 $77,079,848 $77,079,848
kWh 780,677,900 767,750,050 781,466,220 788,824,000 770,997,000 751,171,000 751,250,000 768,254,000 725,244,000 725,244,000
Fire Department:
Stations
Officers
Equipment
(Continued)
R
Firemen - Membership (Volunteers-Active)
2
8
100
15
2
8
100
11
2
8
100
14
2
8
100
14
2
8
100
18
2
8
80
14
2
8
120
14
2
8
100
14
2
8
100
15
2
8
100
15
Paj 176
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 154
Table 20
(Continued)
June 30, 2004 June 30, 2005 June 30, 2006 June 30, 2007 June 30, 2008 June 30, 2009 June 30, 2010 June 30, 2011 June 30, 2012 June 30, 2013
Parks and Recreation:
Major Parks 3 3 3 3 3 3 3 3 3 3
Small Parks 23 22 22 22 22 22 22 22 24 24
Police Department:
Station 1 1 1 1 1 1 1 1 1 1
Substation 0 0 0 0 0 0 0 0 0 0
Uniformed Personnel 85 87 88 90 92 92 90 93 93 93
AF
Automobiles 74 79 71 66 66 66 66 67 78 75
Motorcycles 5 5 5 5 7 7 7 7 7 7
Motor Boats 1 1 1 1 1 1 1 1 0 0
Bicycles 5 4 4 4 4 4 4 4 12 12
Specialty Vehicles 5 5 6 6 6 6 7 7 7 7
Trailers 3 3 4 4 3 3 3 3 2 2
Public Library:
Books 97,820 101,631 111,496 120,203 119,392 121,312 138,931 103,091 93,050 97,801
Audiovisual Materials (VCRs, DVDs, 9,823 10,138 7,171 11,507 11,917 15,356 15,572 14,409 15,265 16,929
T
CDs, Cassettes, Recorded Books)
Members 46,318 48,626 39,202 37,036 37,587 39,354 36,534 33,466 32,717 34,308
Magazines Subscriptions 359 359 359 359 287 193 201 178 217 187
Newspapers 12 12 12 15 29 19 19 19 11 11
Circulation of Books 348,269 398,842 398,666 400,336 408,827 428,633 375,632 400,130 407,611 444,333
Electronic Downloads - Books - - - - - - - - 2,635 11,770
Should we add: # Xs Computer Used; wireless use; # programs & # in attendance; or other info submitted?
Water Utility:
Supply - Wells 22 22 22 22 22 22 22 22 22 22
Storage Tanks 6 6 6 6 6 6 6 6 6 6
Total Storage Capacity (Gallons) 3,750,000 3,750,000 3,750,000 3,750,000 3,750,000 3,750,000 3,750,000 3,750,000 3,750,000 3,750,000
Water Mains (miles) 175 185 miles 176 miles 176 miles 196 miles 215.7 miles 215.7 miles 215.7 miles 217.5 miles 222.3
Average Day (Gallons Pumped) 5,149,613 4,898,000 5,218,000 4,721,174 4,974,526 4,429,115 4,474,063 4,656,334 4,405,923 4,245,153
Peak Day (Gallons) 7,400,000 8,421,000 8,358,000 8,672,000 9,278,000 8,058,000 6,756,000 8,620,000 8,620,000 1 7,169,000
Water Production (Gallons Pumped) 1,879,000,000 1,788,000,000 1,904,666,300 1,869,585,000 1,815,702,000 1,616,627,000 1,633,033,000 1,699,562,000 1,608,161,895 1,553,727,000
Total Water Consumption (Gallons Billable) 1,626,940,000 1,580,677,000 1,641,119,000 1,640,082,000 1,554,000,000 1,531,526,000 1,466,943,000 1,539,590,000 1,459,923,000 1,345,432,000
D
Avearge Day (Gallons Billable) 4,457,370 4,330,622 4,496,216 4,493,375 4,257,534 4,195,962 4,019,022 4,218,055 3,988,861 3,686,115
Number of Metered Customers 11,150 11,625 11,764 11,962 13,229 13,375 13,863 12,330 12,385 12,373
Number of New Connections 298 475 139 198 284 146 488 0 55 0
Wastewater Utility:
Pumping Stations 34 34 38 42 42 42 42 42 40 40
Wastewater Mains
Peak Day (Gallons Pumped)
Number of New Connections
Water Treatment Plant:
Capacity
Sales to Customers:
Water Fees
R
Average Day (Gallons Pumped)
Wastewater Discharge (Gallons Pumped)
Wastewater Discharge (Gallons Billable)
Average Day (Gallons Billable)
Wastewater Fees
Wastewater Adjustment
Sources: Various City departments
155 miles
5,708,000
7,000,000
2,083,000,000
1,493,172,000
4,090,882
250
4.6 MGD
$3,769,635
$2,521,499
$2,743,359
160 miles
5,127,000
5,983,000
1,871,000,000
1,411,324,000
3,866,641
350
4.6 MGD
$3,791,254
$2,719,577
$2,611,290
185 miles
4,241,798
Not Measured
1,548,256,115
1,460,882,000
4,002,416
Not Available
4.6 MGD
$4,289,413
$2,605,428
$3,865,683
185 miles
4,631,172
Not Measured
1,722,795,930
1,467,498,000
4,020,542
Not Available
4.6 MGD
$4,250,634
$2,619,013
$3,854,100
185 miles
4,202,974
Not Measured
1,538,796,919
1,458,043,000
3,994,638
Not Available
4.6 MGD
$4,203,972
$2,589,539
$4,109,166
185 miles
4,115,281
Not Measured
1,502,077,732
1,410,347,000
3,863,964
146
4.6 MGD
$4,070,523
$2,351,885
$3,733,644
185 miles
5,389,524
Not Measured
1,965,547,000
1,328,195,000
3,638,890
488
4.6 MGD
$4,274,966
$3,015,856
$3,100,547
185 miles
4,230,586
Not Measured
1,544,249,000
1,303,587,000
3,571,471
0
4.6 MGD
$4,945,385
$3,694,020
$3,058,656
186.87 miles
4,379,033
Not Measured
1,598,347,045
1,316,656,000
3,607,277
55
4.6 MGD
$4,707,918
$3,722,985
$3,050,127
186.87 miles
4,312,742
Not Measured
1,574,151,000
1,242,238,000
3,403,392
5
4.6 MGD
$4,551,840
$3,564,615
$2,926,616
Paj 177
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 155
City of Dover, Delaware
Summary of Insurance
as of June 30, 2013
PROTECTION
TYPE OF COVERAGE LIMIT IN DOLLARS
Property
Blanket Building & Contents $157,343,818 $10,000 Deductible
(Special Form, RC, Agreed Amount)
Earthquake $2,000,000 $50,000 Deductible
Flood Zones X or C $2,000,000 $50,000 Deductible
Flood Zones
(Zones unidentifiable) $100,000 $50,000 Deductible
Zones located A, B Shaded X, V & D are excluded
AF
Blanket Business Earnings
& Expense
Accounts Receivable
Civil Authority - 30 days
Claims Expense (Inv/Appraisals)
Covered Leasehold Interest
Debris Removal
$200,000
$250,000
$25,000
$100,000
$250,000
T
Deferred Payments
Electronic Vandalism
EDP Data & Media
Employee Tools ($2,500 item)
Expediting Expenses
Exhibitions (Property Damage)
Extra Expense
Fine Arts
Fire Dept Services Charge - Included
$25,000
$10,000
$50,000
$25,000
$250,000
$50,000
$25,000
$250,000
$1,000 Deductible
D
Fungus, Wet Rot, Bacteria $25,000
Furs, Fur Garments $25,000
Jewelry, gold, Silver, Platinum $25,000
Green Bldg Alternatives $25,000
R Loss of Master Key
Newly Acquired or Constructed
Real Property (180 days)
Non-Owned Detached
Trailers
Ord & Law Coverage A
Ord & Law Coverage B
$25,000
$2,000,000
$25,000
$250,000
$250,000
Ord & Law Coverage D - Included up to Extra Expense Limit
Outdoor Property
Outside Signs –Described – Prem
Personal Effects
Personal Prop at Undescribed
Premises
$250,000
$100,000
$250,000
$50,000
Personal Prop in Transit out of
Coverage Territory $25,000
Pollution & Contaminants $100,000
Preservation of Property-Direct
Loss or Damage $250,000
Paj 178
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 156
PROTECTION
TYPE OF COVERAGE LIMIT IN DOLLARS
Property in Transit $50,000
Personal Property of Others $250,000
Reward Coverage $25,000
Spoilage $10,000
Stamps, Tickets and letters
Of Credit $5,000
Stored Water $25,000
Temporary Location $50,000
Undamaged Parts of Stock
In Process $50,000
Valuable Papers on Premises $100,000
AF
Valuable Papers off Premises $100,000
Water Damage Back up of
Sewers or Drains $250,000
Appurtenant Buildings
And Structures $100,000
Overseas Business Travel
Personal Property $25,000
T
Utility Service Direct Damage $50,000
Confiscated Property $100,000
Street Lights – Each Item $2,500
Street Lights – Per Occur $50,000
Street Signs – Each Item $2,500
Street Signs – Per Occur $50,000
Traffic Signs and Lights –Each $2,500
Traffic Signs and Lights
Per Occur $50,000
DR
Stadium Lights – Each Item
Stadium Lights – Per Occur
Spoilage Coverage Extension
Sewer or Drain Backup
Boiler & Machinery
Coverage Limit - Property Limit
Deductible
Expediting Expenses
Hazardous Substance
Spoilage
Ammonia Contamination
$2,500
$50,000
$10,000
$250,000
$10,000
$250,000
$250,000
$250,000
$250,000
Inland Marine
Contractors Equipment – Replacement Cost - 90% co-insurance
Scheduled Equipment $3,500
Employee Tools $112,702 Not to exceed $18,000 per item
Unlisted Items $100,000 Not to exceed $5,000 per item
Leased or Rented Items $100,000 Not to exceed $100,000 per item
New Acquired Equipment $250,000
Rental Cost (per Item) $5,000
Loss to any one Replacement Item $100,000
Scheduled Property $54,885
Paj 179
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 157
PROTECTION
TYPE OF COVERAGE LIMIT IN DOLLARS
Basic Deductible $1,000
Employee Tool Deductible $250
Flood Deductible $50,000
Earthquake Deductible $50,000
Windstorm Deductible $1,000
Crime
Employee Theft per Loss $500,000 $500 Deductible
Forgery or Alteration $100,000 $1,000 Deductible
Inside the Premises –
Theft of Money & Securities $35,000 $500 Deductible
AF
Inside the Premises $25,000 $500 Deductible
Robbery or Safe Burglary of Other
Property
Outside the Premises $30,000 $500 Deductible
Computer Fraud $100,000 $1,000 Deductible
Money Orders and Counterfeit
Paper Currency $100,000 $1,000 Deductible
T
Faithful Performance of Duty Coverage Endorsement – Governmental Employees
LIABILITY Coverage:
Commercial General Liability
Each Event
General Aggregate Limit
Products Completed Operations Aggregate
$1,000,000
$3,000,000
$3,000,000
DR
Limit
Personal & Advertising Injury Each Person
Damages to Premises Rented to You Limit
(Any One Premises)
Medical Expenses
Sewer Back Up
Failure to Supply
Sexual Abuse Each Person
Sexual Abuse Total Limit
Statutory Cap Limits of Coverage Endorsement
Delaware Each Occurrence Statutory Cap Limit
$1,000,000
$100,000
$0
$1,000,000 (resulting from negligence)
$1,000,000
$1,000,000
$2,000,000
$300,000
Employee Benefit Plans Administration Liability - Claims Made
Retroactive Date: None
Aggregate Limit $3,000,000
Each Employee Limit $1,000,000
Deductible $1,000
Law Enforcement Liability - Occurrence
Aggregate Limit $3,000,000
Each Wrongful Act Limit $1,000,000
Paj 180
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 158
PROTECTION
TYPE OF COVERAGE LIMIT IN DOLLARS
Each Wrongful Act Deductible $15,000
Statutory Cap Limits of Insurance Endorsement
Delaware Statutory Cap Limit $300,000
Public Entity Management Liability - Claims Made
Retroactive Date: 7/1/1996
Aggregate Limit $3,000,000
Each Wrongful Act Limit $1,000,000
Deductible $25,000
AF
Employment Practices Liability - Claims Made
Retroactive Date: 7/1/1996
Aggregate Limit
Each Wrongful Employment
Practice Offense Limit
Deductible
$5,000,000
$5,000,000
$25,000
BUSINESS AUTO POLICY
Coverage:
Automobile
Liability T
Personal Injury Protection
Uninsured/Underinsured Motorist
(Physical Damage Applies to Police &
$1,000,000
$300,000
$1,000,000
DR
Specified Electric & Sanitation Trucks)
Non-owned Liability
Hired Auto Liability
Employees as Additional Insured
Hired Auto Physical Damage
Hired Car Physical Damage Deductibles
Comprehensive Deductible
Collision Deductible
Statutory Cap Limits of Coverage Endorsement
Delaware Statutory Cap Limit
$1,000,000
$1,000,000
$90,000
$250
$250
$300,000
EXCESS CRIME POLICY
Coverage:
Excess Crime
Employee Theft per Loss $500,000 excess of $500,000
(Over Policy# 630OB165227)
Paj 181
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 159
PROTECTION
TYPE OF COVERAGE LIMIT IN DOLLARS
UMBRELLA EXCESS LIABILITY
Coverage: Umbrella
General Aggregate Limit $4,000,000
Products & Completed Work
Aggregate Limit $4,000,000
Personal Injury $4,000,000
Advertising Injury $4,000,000
Each Occurrence $4,000,000
Retained Limit Any One Occurrence $10,000
Or Event
AF
Umbrella Underlying Policies:
General Liability
Employment Benefits
Auto Liability
Law Enforcement Liability
Public Entity Management
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
T
Employers Liability (Safety Nat)
CYBER LIABILITY
Coverage:
Cyber Liability – Claims Made
Retroactive Date: 12/01/2012
Aggregate Limit
Third Party Liability – Each Wrongful
$1,000,000
$25,000
$25,000
DR
Act Limit
Network & Information Security
Liability
First Party Liability Security
Breach Notification &
Remediation Expenses
Deductible
Crisis Management Service
Expenses
Deductible
POLLUTION LIABILITY
$1,000
$10,000
$1,000
$10,000
$1,000
Coverage:
Pollution Liability
Each Pollution Event Limit $5,000,000
Aggregate Policy Limit $10,000,000
Deductibles $25,000 Each Pollution Event
$100,000 Total For All Pollution Events Deductible
$10,000 Maintenance Deductible
Paj 182
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 160
PROTECTION
TYPE OF COVERAGE LIMIT IN DOLLARS
Claims Made
Retroactive Date 4/1/1997
Includes: 2 underground storage tanks-710 Williams St., Dover, DE & 2 Power Plants
EXCESS WORKER'S COMPENSATION
Coverage:
Employers Liability Limit: $1,000,000
Specific Limit: Statutory
Aggregate Limit: $2,000,000
AF
$600,000 Retention (Police)
$500,000 Retention (All Other)
WORKER'S COMPENSATION-TPA SERVICES
(Charges based on claim count, this number could fluctuate)
TRAVEL ACCIDENT POLICY
T
Principal Sum: $100,000 $0 Deductible
Covered Positions: Mayor, Police Captain, Board of Adjustments, Police Chief, City Manager, City Clerk, Asst.
City Clerk, Accounting Manager, Tax Assessor, Generation Manager, Police Major, Planning Commission,
Human Resources Manager, Information Services Manager, Chief Inspector/ Planner, Chief Electric Engineer,
Fire Marshall, Finance Director, Support Services Manager, Line Crew Foreman, Councilman, Administrative
Services Manager, Civilian Member of Council Committee, Public Works Manager, Asst. Public Works
Manager, Community Services Director, Fire Chief, Library Director, Asst. Inspector/ Director of Planning.
D
BOND-SELF INSURED WORKER'S COMPENSATION - STATE OF DELAWARE
Limit: $750,000
BOND – PUBLIC OFFICALS BOND - Donna Mitchell – Treasurer
R
Limit: $100,000
BOND- PUBLIC OFFICIALS BOND - Traci McDowell – City Clerk/Asst Treasurer
Limit: $100,000
POWER PLANTS – PROPERTY & BOILER AND MACHINERY (2 policies 50/50)
Locations: McKee Run Generating Plant
VanSant Station
Policy #1
XL Insurance Company – $50,000,000 per Occurrence (50% Carrier Capacity Limit of $100,000,000)
Coverages:
50% policy limit: $50,000,000 Per Occurrence
Agreed Amount, Special
Extra Expense: $2,000,000
Errors & Omissions $2,000,000
Expediting Cost: $1,000,000
Paj 183
2013 Comprehensive Annual Financial Report for the City of Dover, Delaware
Statistical Section
page 161
PROTECTION
TYPE OF COVERAGE LIMIT IN DOLLARS
Property in the Course of Construction: $5,000,000
Earthquake: $20,000,000
Flood: $10,000,000
Debris Removal $2,500,000
Property in Transit $2,500,000
Demolition & Increase Cost of Construction $10,000,000
Deductibles: $750,000 per Occurrence, except;
$100,000 per Occurrence as respects Transit,
In respect of Time Element loss (Extra Expense):
45 days per Occurrence, except;
Policy #2
AF
72 hours per Occurrence in respect of Service Interruption
Ace American Insurance Company – $50,000,000 per Occurrence (50% Carrier Capacity Limit of $100,000,000)
Coverages:
50% policy limit:
Extra Expense:
Errors & Omissions
Expediting Cost:
T
Property in the Course of Construction:
Earthquake:
Flood:
Debris Removal
$50,000,000 Per Occurrence
Agreed Amount, Special
$2,000,000
$2,000,000
$1,000,000
$5,000,000
$20,000,000
$10,000,000
$2,500,000
DR
Property in Transit
Demolition & Increase Cost of Construction
Deductibles: $750,000 per Occurrence, except;
$100,000 per Occurrence as respects Transit,
In respect of Time Element loss (Extra Expense):
45 days per Occurrence, except;
$2,500,000
$10,000,000
72 hours per Occurrence in respect of Service Interruption