Dokiman ki tache

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE AGENDA SEPTEMBER 23, 2013 - 6:00 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at CityClerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Central Dover Planning Grant Donation Request (Staff Recommends Authorizing the City Manager to Transfer $10,000 from the 10 Series of the Planning, Code Enforcement and Inspections Budget to Make the Requested Donation to the Central Dover Planning Initiative) 2. Title V Grant Application - Hot Shots (Partnership with Aid in Dover) (Staff Recommends Approval of “Scenario B,” Where Grant Funds Pay for the Use of the John W. Pitts Center) 3. Open Forum Speaker Rules - Affirmation of the Three (3) Minute Time Limit and Establishment of a Rule Against Ceding Time to Another Person 4. Review of Proposed Staff Evaluation Form (Staff Recommends Approval of the Employee Performance Evaluation) 5. Adjournment by 7:00 p.m. /tm S:\AGENDAS-MINUTES-PACKETS\Committee-Agendas\2013\09-23-2013 LF&A.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

ACTION FORM PROCEEDING: Legislative, Finance & Administration Committee AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: City Manager’s Office DATE SUBMITTED: 9/16/13 PREPARED BY: Scott D. Koenig, P.E., City Manager SUBJECT: Central Dover Planning Grant Donation Request REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Exhibit A – Copy of the Request and Support Documentation EXPENDITURE REQUIRED: $10,000.00 AMOUNT BUDGETED: $0.00 FUNDING SOURCE (Dept./Page in CIP & Budget): Planning, Code Enforcement, Inspections (10 series). TIMETABLE: Upon Council Approval. RECOMMENDED ACTION: Recommend that City Council authorize the City Manager to transfer $10,000 from the 10 series of the Planning, Code Enforcement and Inspections budget to make the requested donation to the Central Dover Planning Initiative. BACKGROUND AND ANALYSIS The City Manager’s office is in receipt of a request from Mr. Joe L. Myer to offer financial support through a $10,000 donation for a project to be known as the Central Dover Planning Initiative. This project is part of the Wells Fargo Regional Foundation Grant which has been awarded in the amount of $90,000. The overall total project cost is estimated to be $120,000. The purpose of the project is to engage the community to address the challenges that many neighborhoods throughout Delaware and the nation are also facing – homes that are deteriorating, declining homeownership rates, persistent crime, and limited access to services. This effort will provide opportunity for various stakeholders to work together to make necessary improvements, organize associations, and look at a holistic approach to neighborhood building, affordable housing, economic development, and social service delivery. Under the current budget rules, the City Manager cannot move funds from the 10 series of the budget without City Council approval. The request is to transfer unused salary from vacant positions to the regular operating budget to make the donation to the project. Should Council not authorize the transfer from the 10 series as request, the City Manager will need to identify another area of the budget for funding as this is an important project for the central Dover area.

ACTION FORM PROCEEDING: Legislative, Finance and Administration Committee DEPARTMENT OF ORIGIN: Planning, Inspections & Recreation DATE SUBMITTED: 9/17/2013 PREPARED BY: Ann Marie Townshend, AICP SUBJECT: Title V Grant Applications – Hot Shots (Partnership with Aid in Dover) REFERENCE: N/A RELATED PROJECT: Previous grants – GAMES and Girls Circle REVIEWED BY: EXHIBITS: Grant Application – Scenario A and Scenario B EXPENDITURE REQUIRED: $28,500 AMOUNT BUDGETED: Not budgeted – All grant funds. Staff time is used as required match. FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIMETABLE: Grant cycle is 10/1/2013 – 9/30/2014 RECOMMENDED ACTION: Staff recommends that the Committee forward the grant application for “Scenario B”, where grant funds pay for the use of the John W. Pitts Center, to City Council with a favorable recommendation. BACKGROUND AND ANALYSIS Since fall 2007, the City of Dover has partnered with Aid in Dover to secure funds through the Criminal Justice Council to provide programming to target at-risk youth. The first three-year cycle funded a program called Girls Circle, which provided after school programming for at-risk girls in middle school to help improve their self- esteem and reinforce positive life choices. The second three-year cycle funded a program call GAMES (Growing up And Meeting Each Success), which also provided after school programming for boys and girls between 12 and 18 to help reinforce positive life choices. The current grant request is for a one-year grant that consist of a basketball program for children between 12 and 17. The program would meet one evening per week for three hours, and two tournaments during the course of the year. Aid in Dover has provided two potential grant applications for consideration by the Committee, one of which would include the cost of utilizing the John W. Pitts Center as in-kind match, and the other that includes paying the cost of utilizing the John W. Pitts Center out of the grant request. The two scenarios are summarized on page 9 of each grant proposal. In Scenario A where the City allows the cost of the John W. Pitts Center as part of the in-kind match, the program would provide three 12-week sessions, reaching a total of 50 youth. In Scenario B where the grant funds pay for the use of the John W. Pitts Center, the program would provide three 10-week sessions, reaching a total of 30 youth. The in-kind match provided by the City of Dover under the grant proposal is as follows: Finance Staff Hours for grant administration – 6 hours @ $37.38 per hour = $224 Parks and Recreation Hours for grant administration – 30 hours @$28.75 per hour = $862 John W. Pitts Center Gym Usage (Scenario A only) – 113 hours @$75 per hour = $8,475 Staff has concerns about allowing use of the John W. Pitts Center without charge, as there are many community groups that regularly request use of the facility free of charge, and as there are no clear criteria for granting a waiver of the charge. Staff is concerned that this could create the impression of unequal or preferential treatment of one group over another.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) CRIMINAL JUSTICE COUNCIL FOR CJC USE ONLY 820 N. FRENCH STREET, 10TH FL. WILMINGTON, DE l980l Project #: (302) 577-5030 Date Rcvd: SUBGRANT APPLICATION Federal Grant ID # Project 1. Type of Applicant 2. Type of Application 3. Duration ( ) State (x) New Start Date 10/1/2013 ( ) County ( ) Revision End Date 9/30/2014 (x) City ( ) Augmentation ( ) Private ( ) Continuation Total Mos. 12 Nonprofit 4. Title of Applicant's Project (25 characters or less) Hot Shots 5. Legal Applicant/Recipient Federal I.D. #: 51-600092 a. Applicant name City of Dover – Parks & Recreation b. Address P.O. Box 475 c. City, State, Zip Dover, DE 19903-0475 d. County Kent e. Telephone (302) 736-7058 f. FAX (302) 736-4217 6. Project Director 7. Financial Officer a. Name Sherwanda Rachal-Speaks a. Name Tracy Lisiecki b. Address P.O. Box 475 b. Address P.O. Box 475 Dover, DE 19903-0475 Dover, DE 19903-0475 c. Telephone (302) 736-7058 c. Telephone (302) 736-7182 d. FAX (302) 736-4217 d. FAX (302) 736-4217 8. Proposed Funding a. Federal (CJC) $28,500 b. Subgrantee Match $22,725 c. Total $51,225 10. Official Authorized To Sign Application I hereby certify that the money requested herein does not constitute supplanting of previously budgeted sources of financial support and that I have read, understand, and agree to comply with all general conditions and assurances described and referenced on page 19. I hereby certify that this agency will comply with the provisions and requirements of Title IV of the Civil Rights Act of 1964 and all regulations issued by the Department of Justice (28CFR Part 42) issued pursuant to that Title. ______________________ ____________________ ______________ Name (Signature) Title Date _____________________ Printed Name

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 2 Project Summary: In 200 words or less, briefly describe the problem, the goal, the approach and the results or benefits expected from this project. Hot Shots is a program designed for at-risk youth in Kent County between the ages of 12-17. The goal of the program is to offer the youth a more in depth opportunity to learn to play basketball and to control their play within the rules set by the National Federation of State High School Associations (NHSF). Many of our youth do not get the opportunity to play for a high school team and basketball is a very popular sport for many adolescents. “Pick Up Ball” and “Street Ball” are two of many variations of basketball played by the youth in our community. The fundamental problem with these forms of the game, is that the players, and most often, the largest and best players, make up the rules. Hot Shots teaches youth to play according to accepted rules, used by high school sports programs. Hot Shots gives youth the chance to learn and practice how to become a part of a team, learn to cooperate with other team members, learn to collaborate with other players so that different sets of skills can be realized, and most importantly, to learn how to win and lose without losing self or team respect.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 3 Budget Summary: Project budget line totals derived from Detailed Budget Breakdown (pages 4 to 8) should be totaled and entered on page 1, number 8. Applicants other than state agencies must complete line (J). The total costs proposed for this project are to be shared according to the proposed ratio of obligated funds displayed below. Budget Categories Total Cost A. Personnel $0 B. Fringes $0 C. Contractual $51,225 D. Travel $0 E. Supplies $0 F. Operating $0 G. Equipment $0 H. Other $0 I. Indirect $0 $51,225 TOTAL ** PROPOSED SOURCES OF FUNDING ** Federal State Funds Funds Local Other In-Kind TOTAL $51,225 $28,500 $0 $0 $0 $22,725 BUDGET SHARE RATIO 100% 67% 0% 0% 0% 33% J. If applicant is not a state agency, identify the specific source of applicant's matching funds to be provided. In-kind match is based on time for the City of Dover Grants Administrator, Sherwanda Rachal-Speaks @$28.75 per hour for 30 hours, equaling $862, and Finance Officer, Tracey Lisiecki @ $37.38 per hour for 6 hours, equaling $224. The match also includes time for the Executive Director of Aid in Dover @$13,164, 19% of her salary. The cost also includes the fees to rent the Schutte Park basketball gym @$75/hour for 108 instructional hours and 5 total tournament hours = $8,475.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 4 Detailed Budget Breakdown: The purpose of this section is to list each anticipated expenditure of project funds. The "reasonableness" of figures requested will be scrutinized and additional justification required where necessary. A. Personnel For employees: List each position by title (and name of employee, if available) and show the annual salary rate for the employee. For employee benefits: Indicate each type of benefit included and the total cost allowable to employees assigned to the project (FICA, pensions, Blue Cross, Workmen's Compensation, personnel costs). Indicate with each position listed, whether applicant's governing personnel system has approved each position by stating "approved" or "not approved". Budget Annual Total Proj. Categories Salary Federal Match Cost A. Personnel (employees & salaries). List each by position None TOTAL PERSONNEL - SALARIES Enter totals on page 9, line a B. Fringe Benefits (each type/cost) None TOTAL FRINGE BENEFITS Enter totals on page 9, line B

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 5 C. Professional Services: For consultants or individuals to be reimbursed for personal services on a fee basis: List each type of consultant or service (with numbers in each category and names of major consultants where available), the proposed fee rates (by day, week or hour), and the amount of time to be devoted to such services. Budget Annual Total Project Categories Cost Federal Match Cost C. Professional Services (consultants and contractors) List individually Aid in Dover, Inc. $51,225 $28,500 $22,725 $51,225 TOTAL PROFESSIONAL SERVICES $51,225 $28,500 $22,725 $51,225 Enter totals on page 3, line C D. Travel: Itemize in-state and out-of-state travel expenses of project personnel by purpose (e.g. faculty to training site, field interviews, advisory group meetings, etc.) and show basis for computation (e.g. "5 trips for 'x' purpose at $80 average costs - $50 transportation and 2 days per diem at $15" or "6 people to 3-day meeting at $70 transportation and $45 subsistence"). In training projects, where travel and subsistence of trainees is included, this should be separately listed indicating the number of trainees and unit cost involved. Must have agency travel policy per item and mileage rates. Otherwise, CJC travel policy enforced. Budget Annual Total Project Categories Cost Federal Match Cost D. Travel (transportation and subsistence - itemize) None TOTAL TRAVEL Enter totals on page 3, line D

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 6 E. Supplies: List items within the category by major type (e.g. office supplies, training materials, research forms) and show basis for computation ('x' dollars per month for office supplies, 'y' dollars per person for training materials). Large items should be separately listed and identified. Budget Annual Total Project Categories Cost Federal Match Cost E. Supplies (itemize) None TOTAL SUPPLIES Enter totals on page 3, line E F. Operating Expenses: List items by type of expense (e.g. office rent, telephone, printing, janitors, equipment rental, repairs, service contracts, etc.). Budget Annual Total Project Categories Cost Federal Match Cost F. Operating Expenses (itemize) None TOTAL OPERATING EXPENSES Enter totals on page 3, line F

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 7 G. Equipment: (Office furniture, communications equipment) each type of item to be purchased should be listed separately with estimated unit costs. Budget Annual Total Project Categories Cost Federal Match Cost G. Equipment (itemize) None TOTAL EQUIPMENT Enter totals on page 3, line g H. Other: A specific itemization of each type of expense with basis of computation should be provided. Budget Annual Total Project Categories Cost Federal Match Cost H. Other None TOTAL OTHER Enter totals on page 3, line h

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 8 I. Indirect Costs: Where indirect costs are claimed, a computed rate allocated on the basis of wages or salaries must be shown, or evidence that the rate has been audited and approved by a government audit agency, including the approved allowable rate. Please attach your formula, justification or approval to application. Budget Annual Total Project Categories Cost Federal Match Cost I. Indirect Cost None TOTAL INDIRECT COSTS Enter totals on page 3, line I

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 9 BUDGET NARRATIVE: For each Budget category for which funds are requested, describe (1) why the proposed cost element is needed to achieve project objectives, and (2) how the proposed resource will be obtained. Use additional pages, if necessary. CONTRACTUAL: $51,225 Total Personnel: $14,127 The Program Director, Lauren Mincey, and the Lead Instructor, Mark Harmon, are responsible for the operation of the program. The Hot Shot program pays for 12% of the Program Instructor, which is $4,018 and 15% of the Program Director’s salary, which is $6,329. The Program Director is responsible administrative functions such as reporting and data collection/analysis. The Instructor provides program recruitment and supervision. Two Program Instructors will be hired for the Hot Shots program at $15/hour for 36 classes, each class being 3 hours long, plus 18 planning hours @ $15/hour = $3,780. Fringe Benefits: $2,133 Employee benefits include FICA at the current rate of 7.65%. Travel: $5,550 School bus transportation for the after school program to the Schutte Park site @$150/week for each class and the championship game. Supplies: $2,740 Cost represents the estimated amount of all materials and office supplies, brochures, program activities, life skills training, pre and post testing, incentives, and program handouts for participants, correspondence, reporting, and database management = $400; one basketball per program participant @ $20 each = $1000; one program t-shirt per program participant and tournament coach @ $15 each = $840; and one trophy/medal per program participant @ $10 each = $500. Other: $3,950 The cost includes $2,000 towards a General Liability policy to cover $2,000,000 to comply with the Schutte Park gym guidelines; Referees/Officials for the championship games @ $150 per game for 7 games = $1050; and a coach for each of the 6 teams in the tournament game @ $15/hour for 10 hours each = $900. In-Kind Match: $22,725 In-kind match is based on time for the City of Dover Grants Administrator, Sherwanda Rachal-Speaks @$28.75 per hour for 30 hours, equaling $862, and Finance Officer, Tracey Lisiecki @ $37.38 per hour for 6 hours, equaling $224. The match also includes time for the Executive Director of Aid in Dover @$13,164, 19% of her salary. The cost also includes the fees to rent the Schutte Park basketball gym @$75/hour for 108 instructional hours and 5 total tournament hours = $8,475. Cost Per Participant = $570

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 10 Project Narrative A. The Problem: In this section, the problem which this project is intended to address should be described and defined. Accurate problem definition is essential because the application can only be reviewed and evaluated according to the problem it purports to resolve. Describe the problem in a manner which offers the potential to observe and measure its dimensions before, during and after the project activity. At a minimum, this section should: (1) Describe the nature and cause of the problem, target groups or organizations and/or benefited, and what the project will demonstrate or achieve. (2) Provide supporting facts and figures that describe the extent of the problem. (3) Indicate how the problem relates to the goal or program for which funds are sought. Reduction in high school dropouts, disproportionate minority contact and arrest rates for juveniles in the Greater Dover area are the targeted goals for this application. Kids Count in Delaware, Fact Book 2013, the City of Dover Police Department Annual Report for 2010, and the Data Resource Center for Child and Adolescent Health all reported the following findings:  In the 2011-2012 school year, the Delaware Department of Education reported 14,792 suspensions and 39 expulsions in Kent County.  In 2010-2011, the dropout rate for Delaware was 3.7% overall, while the rate for African American students was 5.1%  In 2011-2012, the graduation rate for Delaware was 80% overall, while the rate for African American students was74.6%  In 2010, in the City of Dover, 20 burglaries, 128 assaults, and 179 theft arrests were made on juveniles.  According to the Data Resource Center for Child and Adolescent Health, Delaware ranks 36th nationwide, with 33.2% of children considered either overweight or obese.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 11 B. Goal Statement and Measurable Objectives: This section should clearly and concisely describe precisely what the project will achieve and/or demonstrate. The goal statement and measurable objectives should be directly related to the statement of the problem so that the project can be evaluated in terms of its ability to resolve the problem identified. At a minimum this section should: (l) Specify a goal statement for the project. The goal statement should clearly communicate the intended result of the project as of the end of the subgrant period. For example: Reduce juvenile court referrals by 10 percent. GOAL STATEMENT Reduction in high school dropouts, disproportionate minority contact and arrest rates for juveniles in the Greater Dover area are the targeted goals for this application.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 12 (2) Identify implementation objectives for the project. For example: (a) Space in which to conduct this project will be rented within one month of the award notice. (b) Three new counselors will be hired within two months of the award notice. IMPLEMENTATION OBJECTIVES 1. Within 30 days of award, the City of Dover will execute a memorandum of understanding with Aid in Dover, Inc. 2. Within 30 days of award, Aid in Dover, Inc. will purchase all necessary supplies. 3. Within 30 days of award, the Executive Director, Project Supervisor, and Program Supervisor will recruit, hire, and train all Program instructors, coaches, volunteers, and referees. 4. Within 30 days of award, the Program Supervisor will publish the class and game schedules at Schutte Park. 5. Within 30 days of award, all members of the Policy Prevention Board, established by a previous Title V grant, will be convened to provide community input into the program. 6. Within 30 days of award, the program will be opened and ready to provide full service to all referrals.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 13 3) Identify performance objectives for the project. Performance objectives indicate major behavior (activities) necessary to achieve the goals of the program. For example: (a) Three counselors will make 60 separate client contacts during the first six months of the project. (b) Three counselors will receive 10 hours of in-service training during the first six months of the project. PERFORMANCE OBJECTIVES The following objectives will be achieved by offering services to 50 youth, ages 12-17 years old: 1. Each participant will receive a minimum of three (3) hours per week in directed activities. 2. Each participant will receive a minimum of one (1) hour per week in “soft” life skills training, such as teamwork, cooperation, collaboration, confidence, and appropriate responses to anger, frustration, disappointment, and success. 3. Each participant will receive a minimum of two (2) hours for application of these “soft” life skills as they teach basketball basics, such as rules, concepts, court layout, and player positions. 4. Each participant will be taught shooting, passing, dribbling, lay ups, jump stops, pivoting, footwork, jab steps, screening cutting defense, and rebounding skills. 5. Each participant will be receive the opportunity to actively exercise for a minimum of two (2) hours each week. 6. The City of Dover Title V Policy Prevention Board will meet to discuss program progress quarterly and to provide meeting minutes to grant monitor

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 14 (4) Identify impact objectives for the project. Impact objectives measure the extent to which what happened was the result of the funded activity. For example: (a) A six and 12 month follow-up will be made for every client participating in the project. (b) At least 80% of the clients served will show improvement. IMPACT OBJECTIVES 1. For the 50 youth enrolled in the program, reduce the number of those youth involved in crime by 5%. 2. Increase the knowledge and application of soft-skills by improvement in the ability to demonstrate refusal, self-management, and decision making skills needed to avoid acts of delinquency by 15%. 3. Of the 50 youth enrolled in the program, 85% will improve their ability to get along with others by learning and practicing self-management activities. 4. Of the 50 youth enrolled in the program, 85% will demonstrate an increased awareness and knowledge of teamwork, cooperation, collaboration, confidence, and appropriate responses to anger, frustration, disappointment, and success. 5. 75% of the youth in the program will not be arrested. 6. 100% of the youth in the program will exercise for a minimum of two (2) hours each week.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 15 C. Methods and Procedures: This section should address the impact of the program by quantifying the results. Hot Shots is an activity based program for youth ages 12-17 years. The program will rely on relational-culture theory, which suggests that growth-fostering relationships are a central and human necessity and that disconnections in these relationships are the source of psychological problems. The theory view connection with others as a central organizing feature in psychological makeup. The quality of these connections determines the overall psychological health, self-image, and relationships. Within this theoretical framework, Hot Shots aims not only to reduce risk factors for delinquent behavior, school dropout, and disproportionate minority contact and arrest rates, but also increase the protective factors for resiliency against these ultimate situations, if intervention is not made. Hot Shots will target schools, churches, and other community organizations in outreach. Involvement will be voluntary, and by reaching out to the local community, we expect involvement will be high. The City of Dover needs programs designed to assist our minority youth with positive, appropriate, and responsible development. The City of Dover will partner with Aid in Dover, Inc. to operate the Hot Shots program. Aid in Dover, Inc. has been serving “at risk” youth within Delaware and Kent County since 1974. With that experience, Aid in Dover, Inc. will provide activities and coaches who can change the beliefs and behaviors of minority youth within our community by building positive influences in their lives each week. Youth will be using both their mind and bodies to focus on methods and strategies that will be enable them to meet issues they face in their lives. Hot Shots participants will meet each week for three (3) hours at the Schutte Park Recreation Center. The first hour will be directed to life skill instruction in areas such as teamwork, cooperation, collaboration, confidence, appropriate responses to anger, frustration, and disappointment. In the next two hours, instructors/coaches will apply and demonstrate those concepts as they teach basketball basics such as rules, concepts, court layout, and player positions. As participants learn shooting, passing, dribbling, lay ups, jump stops, pivoting, footwork, jab steps, screening, cutting, defense, and rebounding skills, they will be given repeated opportunities to learn and practice fairness and fair play. Games will be governed by National Federation of State High School Associations (NHSF) rules. Hot Shots will provide three (3) separate cycles of 12 week duration for three (3) hours each week. Each cycle can accommodate 16-17 youth per cycle. The program will serve a total of 50 youth per year. After the third cycle is complete, a championship tournament and celebration will occur for all participants served that year. Two (2) teams will be formed from each program cycle, totaling three (3) teams to play in the tournament by the end of the program. Each team will be provided with a coach for the day of the tournament (including the two (2) Program Instructors), transportation, a team shirt, their own basketball, and a trophy/medal. The partnerships between the City of Dover and Aid in Dover, Inc. are currently in force and the Title V Policy Prevention Board continues to meet and plan for our youth. Next meeting date is scheduled for September 18, 2013. Aid in Dover, Inc. is prepared to purchase all necessary supplies, recruit, hire, and train all staff and volunteers, and open Hot Shots within 30 days of award.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 16 D. Evaluation Design: This section should describe the specific plans and activities which will be pursued to measure progress toward and achievement of the goal statement(s) and objectives identified in Part B. The evaluation design should provide for and rely upon objective measures and judgments of project personnel, local officials or advisory groups. At a minimum this section should: (l) Provide a general overview of the proposed evaluation design. (2) Explain how accomplishments will be recorded. (a) What facts and figures will be collected? (b) How and by whom will these facts and figures be selected? (c) How will the facts and figures collected be related? Aid In Dover, Inc., will provide the Criminal Justice Council with statistical information to measure and monitor the program effectiveness. Criteria to be submitted will include: 1. The amount of Title II funds used during each quarter for Delinquency Prevention. 2. The number of participants served per quarter. This number will represent an unduplicated count. 3. The total hours of instruction/supervision/intervention in each cycle. 4. The number and percent of participants exhibiting desired changes. 5. The number and percent of participants completing the program each cycle. 6. The number and percent of participants satisfied with the program and their individual results. 7. The number and percent of staff receiving training in delinquency prevention/intervention. Overall evaluation of the program will be determined by the number of juvenile contacts and arrests among participants in the City of Dover and Kent County. Statistical data provided within this application will be used as a base line for comparison purposes.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 17 E. Continuation: Indicate what prospects and willingness for continued financing of the project is to be sought after CJC support has been terminated. Furthermore, indicate the amount of CJC funding to be sought. Please provide an "assumption of local costs" timetable so that staff can determine the likelihood of continuation beyond CJC funds. To sustain this program beyond funding from the Criminal Justice Council, Aid in Dover, Inc. will discuss program efficacy and success with the City of Dover and other community organization for options to continue program support.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 18 F. Past Progress Report: (To be included only for continuation grants.) The purpose of the past progress report is to provide information on past results in summary form so that their utility can be applied to the continuing effort. Provide a summary for the last complete funding cycle in the state. Summarize your past grant achievements in 30 words or less. Not applicable.

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 19 ASSURANCES The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements - 28 CFR, Part 66, Common Rule, that govern the application, acceptance and use of Federal funds for this federally assisted project. Also, the Applicant assures and certifies that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information may be required. 2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 P.L.91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally-assisted programs. 3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.) 4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act if applicable. 5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 9. It will comply with the flood insurance, purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject

SCENARIO A – GYM FEE WAIVED AS PART OF IN-KIND MATCH (50 PARTICIPANTS) 20 to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 11. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal law, orders, circulars, or regulations. 12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61. Procedures for implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 13. It will comply, and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42USC3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 14. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) CRIMINAL JUSTICE COUNCIL FOR CJC USE ONLY 820 N. FRENCH STREET, 10TH FL. WILMINGTON, DE l980l Project #: (302) 577-5030 Date Rcvd: SUBGRANT APPLICATION Federal Grant ID # Project 1. Type of Applicant 2. Type of Application 3. Duration ( ) State (x) New Start Date 10/1/2013 ( ) County ( ) Revision End Date 9/30/2014 (x) City ( ) Augmentation ( ) Private ( ) Continuation Total Mos. 12 Nonprofit 4. Title of Applicant's Project (25 characters or less) Hot Shots 5. Legal Applicant/Recipient Federal I.D. #: 51-600092 a. Applicant name City of Dover – Parks & Recreation b. Address P.O. Box 475 c. City, State, Zip Dover, DE 19903-0475 d. County Kent e. Telephone (302) 736-7058 f. FAX (302) 736-4217 6. Project Director 7. Financial Officer a. Name Sherwanda Rachal-Speaks a. Name Tracy Lisiecki b. Address P.O. Box 475 b. Address P.O. Box 475 Dover, DE 19903-0475 Dover, DE 19903-0475 c. Telephone (302) 736-7058 c. Telephone (302) 736-7182 d. FAX (302) 736-4217 d. FAX (302) 736-4217 8. Proposed Funding a. Federal (CJC) $28,500 b. Subgrantee Match $14,250 c. Total $42,750 10. Official Authorized To Sign Application I hereby certify that the money requested herein does not constitute supplanting of previously budgeted sources of financial support and that I have read, understand, and agree to comply with all general conditions and assurances described and referenced on page 19. I hereby certify that this agency will comply with the provisions and requirements of Title IV of the Civil Rights Act of 1964 and all regulations issued by the Department of Justice (28CFR Part 42) issued pursuant to that Title. ______________________ ____________________ ______________ Name (Signature) Title Date _____________________ Printed Name

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 2 Project Summary: In 200 words or less, briefly describe the problem, the goal, the approach and the results or benefits expected from this project. Hot Shots is a program designed for at-risk youth in Kent County between the ages of 12-17. The goal of the program is to offer the youth a more in depth opportunity to learn to play basketball and to control their play within the rules set by the National Federation of State High School Associations (NHSF). Many of our youth do not get the opportunity to play for a high school team and basketball is a very popular sport for many adolescents. “Pick Up Ball” and “Street Ball” are two of many variations of basketball played by the youth in our community. The fundamental problem with these forms of the game, is that the players, and most often, the largest and best players, make up the rules. Hot Shots teaches youth to play according to accepted rules, used by high school sports programs. Hot Shots gives youth the chance to learn and practice how to become a part of a team, learn to cooperate with other team members, learn to collaborate with other players so that different sets of skills can be realized, and most importantly, to learn how to win and lose without losing self or team respect.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 3 Budget Summary: Project budget line totals derived from Detailed Budget Breakdown (pages 4 to 8) should be totaled and entered on page 1, number 8. Applicants other than state agencies must complete line (J). The total costs proposed for this project are to be shared according to the proposed ratio of obligated funds displayed below. Budget Categories Total Cost A. Personnel $0 B. Fringes $0 C. Contractual $42,750 D. Travel $0 E. Supplies $0 F. Operating $0 G. Equipment $0 H. Other $0 I. Indirect $0 $42,750 TOTAL ** PROPOSED SOURCES OF FUNDING ** Federal State Funds Funds Local Other In-Kind TOTAL $42,750 $28,500 $0 $0 $0 $14,250 BUDGET SHARE RATIO 100% 67% 0% 0% 0% 33% J. If applicant is not a state agency, identify the specific source of applicant's matching funds to be provided. In-kind match is based on time for the City of Dover Grants Administrator, Sherwanda Rachal-Speaks @$28.75 per hour for 30 hours, equaling $862, and Finance Officer, Tracey Lisiecki @ $37.38 per hour for 6 hours, equaling $224. The match also includes time for the Executive Director of Aid in Dover @$13,164, 19% of her salary.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 4 Detailed Budget Breakdown: The purpose of this section is to list each anticipated expenditure of project funds. The "reasonableness" of figures requested will be scrutinized and additional justification required where necessary. A. Personnel For employees: List each position by title (and name of employee, if available) and show the annual salary rate for the employee. For employee benefits: Indicate each type of benefit included and the total cost allowable to employees assigned to the project (FICA, pensions, Blue Cross, Workmen's Compensation, personnel costs). Indicate with each position listed, whether applicant's governing personnel system has approved each position by stating "approved" or "not approved". Budget Annual Total Proj. Categories Salary Federal Match Cost A. Personnel (employees & salaries). List each by position None TOTAL PERSONNEL - SALARIES Enter totals on page 9, line a B. Fringe Benefits (each type/cost) None TOTAL FRINGE BENEFITS Enter totals on page 9, line B

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 5 C. Professional Services: For consultants or individuals to be reimbursed for personal services on a fee basis: List each type of consultant or service (with numbers in each category and names of major consultants where available), the proposed fee rates (by day, week or hour), and the amount of time to be devoted to such services. Budget Annual Total Project Categories Cost Federal Match Cost C. Professional Services (consultants and contractors) List individually Aid in Dover, Inc. $42,750 $28,500 $14,250 $42,750 TOTAL PROFESSIONAL SERVICES $42,750 $28,500 $14,250 $42,750 Enter totals on page 3, line C D. Travel: Itemize in-state and out-of-state travel expenses of project personnel by purpose (e.g. faculty to training site, field interviews, advisory group meetings, etc.) and show basis for computation (e.g. "5 trips for 'x' purpose at $80 average costs - $50 transportation and 2 days per diem at $15" or "6 people to 3-day meeting at $70 transportation and $45 subsistence"). In training projects, where travel and subsistence of trainees is included, this should be separately listed indicating the number of trainees and unit cost involved. Must have agency travel policy per item and mileage rates. Otherwise, CJC travel policy enforced. Budget Annual Total Project Categories Cost Federal Match Cost D. Travel (transportation and subsistence - itemize) None TOTAL TRAVEL Enter totals on page 3, line D

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 6 E. Supplies: List items within the category by major type (e.g. office supplies, training materials, research forms) and show basis for computation ('x' dollars per month for office supplies, 'y' dollars per person for training materials). Large items should be separately listed and identified. Budget Annual Total Project Categories Cost Federal Match Cost E. Supplies (itemize) None TOTAL SUPPLIES Enter totals on page 3, line E F. Operating Expenses: List items by type of expense (e.g. office rent, telephone, printing, janitors, equipment rental, repairs, service contracts, etc.). Budget Annual Total Project Categories Cost Federal Match Cost F. Operating Expenses (itemize) None TOTAL OPERATING EXPENSES Enter totals on page 3, line F

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 7 G. Equipment: (Office furniture, communications equipment) each type of item to be purchased should be listed separately with estimated unit costs. Budget Annual Total Project Categories Cost Federal Match Cost G. Equipment (itemize) None TOTAL EQUIPMENT Enter totals on page 3, line g H. Other: A specific itemization of each type of expense with basis of computation should be provided. Budget Annual Total Project Categories Cost Federal Match Cost H. Other None TOTAL OTHER Enter totals on page 3, line h

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 8 I. Indirect Costs: Where indirect costs are claimed, a computed rate allocated on the basis of wages or salaries must be shown, or evidence that the rate has been audited and approved by a government audit agency, including the approved allowable rate. Please attach your formula, justification or approval to application. Budget Annual Total Project Categories Cost Federal Match Cost I. Indirect Cost None TOTAL INDIRECT COSTS Enter totals on page 3, line I

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 9 BUDGET NARRATIVE: For each Budget category for which funds are requested, describe (1) why the proposed cost element is needed to achieve project objectives, and (2) how the proposed resource will be obtained. Use additional pages, if necessary. CONTRACTUAL: $42,750 Total Personnel: $9,867 The Program Director, Lauren Mincey, and the Program Supervisor, Mark Harmon, are responsible for the operation of the program. Hot Shots pays for 6% of the Program Supervisor, ($2,158) and 10% of the Program Director’s salary, ($4,469). The Program Director is responsible administrative functions such as reporting and data collection/analysis. The Supervisor provides program recruitment and supervision. Two Program Instructors will be hired for Hot Shots @ $15/hour for 30 classes. Each class is three (3) hours long. In addition, six (6) planning hours per cycle are included for each instructor, bringing the total to eighteen (18) planning hours @$15/hour = $3,240. Fringe Benefits: $2,133 Employee benefits include FICA at the current rate of 7.65%. Travel: $4,650 School bus transportation for the after school program to the Schutte Park site @$150/week for each class and the championship game. Supplies: $1,825 Cost represents the estimated amount of all materials and office supplies, brochures, program activities, life skills training, pre and post testing, incentives, and program handouts for participants, correspondence, reporting, and database management, equaling $400; one basketball per program participant @$20 = $600; one program t-shirt per program participant and tournament coach @$15 = $525; and one trophy/medal per program participant @$10 = $300. Other: $10,025 The cost includes $2,000 of a General Liability policy to cover $2,000,000 to comply with Schutte Park gym requirements; Referees/Officials for the championship games @$150 per game for 3 games = $450; fees to rent the Schutte Park basketball gym @ $75 per hour for 90 instructional hours and 5 total tournament hours = $7,125; and a coach for each of the 3 teams in the tournament game @ $15/hour for 10 hours each = $450. In-Kind Match: $14,250 In-kind match is based on time for the City of Dover Grants Administrator, Sherwanda Rachal-Speaks @$28.75 per hour for 30 hours, equaling $862, and Finance Officer, Tracey Lisiecki @ $37.38 per hour for 6 hours, equaling $224. The match also includes time for the Executive Director of Aid in Dover @$13,164, 19% of her salary. Cost Per Participant = $950

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 10 Project Narrative A. The Problem: In this section, the problem which this project is intended to address should be described and defined. Accurate problem definition is essential because the application can only be reviewed and evaluated according to the problem it purports to resolve. Describe the problem in a manner which offers the potential to observe and measure its dimensions before, during and after the project activity. At a minimum, this section should: (1) Describe the nature and cause of the problem, target groups or organizations and/or benefited, and what the project will demonstrate or achieve. (2) Provide supporting facts and figures that describe the extent of the problem. (3) Indicate how the problem relates to the goal or program for which funds are sought. Reduction in high school dropouts, disproportionate minority contact and arrest rates for juveniles in the Greater Dover area are the targeted goals for this application. Kids Count in Delaware, Fact Book 2013, the City of Dover Police Department Annual Report for 2010, and the Data Resource Center for Child and Adolescent Health all reported the following findings:  In the 2011-2012 school year, the Delaware Department of Education reported 14,792 suspensions and 39 expulsions in Kent County.  In 2010-2011, the dropout rate for Delaware was 3.7% overall, while the rate for African American students was 5.1%  In 2011-2012, the graduation rate for Delaware was 80% overall, while the rate for African American students was74.6%  In 2010, in the City of Dover, 20 burglaries, 128 assaults, and 179 theft arrests were made on juveniles.  According to the Data Resource Center for Child and Adolescent Health, Delaware ranks 36th nationwide, with 33.2% of children considered either overweight or obese.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 11 B. Goal Statement and Measurable Objectives: This section should clearly and concisely describe precisely what the project will achieve and/or demonstrate. The goal statement and measurable objectives should be directly related to the statement of the problem so that the project can be evaluated in terms of its ability to resolve the problem identified. At a minimum this section should: (l) Specify a goal statement for the project. The goal statement should clearly communicate the intended result of the project as of the end of the subgrant period. For example: Reduce juvenile court referrals by 10 percent. GOAL STATEMENT Reduction in high school dropouts, disproportionate minority contact and arrest rates for juveniles in the Greater Dover area are the targeted goals for this application.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 12 (2) Identify implementation objectives for the project. For example: (a) Space in which to conduct this project will be rented within one month of the award notice. (b) Three new counselors will be hired within two months of the award notice. IMPLEMENTATION OBJECTIVES 1. Within 30 days of award, the City of Dover will execute a memorandum of understanding with Aid in Dover, Inc. 2. Within 30 days of award, Aid in Dover, Inc. will purchase all necessary supplies. 3. Within 30 days of award, the Executive Director, Project Supervisor, and Program Supervisor will recruit, hire, and train all Program instructors, coaches, volunteers, and referees. 4. Within 30 days of award, the Program Supervisor will publish the class and game schedules at Schutte Park. 5. Within 30 days of award, all members of the Policy Prevention Board, established by a previous Title V grant, will be convened to provide community input into the program. 6. Within 30 days of award, the program will be opened and ready to provide full service to all referrals.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 13 3) Identify performance objectives for the project. Performance objectives indicate major behavior (activities) necessary to achieve the goals of the program. For example: (a) Three counselors will make 60 separate client contacts during the first six months of the project. (b) Three counselors will receive 10 hours of in-service training during the first six months of the project. PERFORMANCE OBJECTIVES The following objectives will be achieved by offering services to 30 youth, ages 12-17 years old: 1. Each participant will receive a minimum of three (3) hours per week in directed activities. 2. Each participant will receive a minimum of one (1) hour per week in “soft” life skills training, such as teamwork, cooperation, collaboration, confidence, and appropriate responses to anger, frustration, disappointment, and success. 3. Each participant will receive a minimum of two (2) hours for application of these “soft” life skills as they teach basketball basics, such as rules, concepts, court layout, and player positions. 4. Each participant will be taught shooting, passing, dribbling, lay ups, jump stops, pivoting, footwork, jab steps, screening cutting defense, and rebounding skills. 5. Each participant will be receive the opportunity to actively exercise for a minimum of two (2) hours each week. 6. The City of Dover Title V Policy Prevention Board will meet to discuss program progress quarterly and to provide meeting minutes to grant monitor

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 14 (4) Identify impact objectives for the project. Impact objectives measure the extent to which what happened was the result of the funded activity. For example: (a) A six and 12 month follow-up will be made for every client participating in the project. (b) At least 80% of the clients served will show improvement. IMPACT OBJECTIVES 1. For the 30 youth enrolled in the program, reduce the number of those youth involved in crime by 5%. 2. Increase the knowledge and application of soft-skills by improvement in the ability to demonstrate refusal, self-management, and decision making skills needed to avoid acts of delinquency by 15%. 3. Of the 30 youth enrolled in the program, 85% will improve their ability to get along with others by learning and practicing self-management activities. 4. Of the 30 youth enrolled in the program, 85% will demonstrate an increased awareness and knowledge of teamwork, cooperation, collaboration, confidence, and appropriate responses to anger, frustration, disappointment, and success. 5. 75% of the youth in the program will not be arrested. 6. 100% of the youth in the program will exercise for a minimum of two (2) hours each week.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 15 C. Methods and Procedures: This section should address the impact of the program by quantifying the results. Hot Shots is an activity based program for youth ages 12-17 years. The program will rely on relational-culture theory, which suggests that growth-fostering relationships are a central and human necessity and that disconnections in these relationships are the source of psychological problems. The theory view connection with others as a central organizing feature in psychological makeup. The quality of these connections determines the overall psychological health, self-image, and relationships. Within this theoretical framework, Hot Shots aims not only to reduce risk factors for delinquent behavior, school dropout, and disproportionate minority contact and arrest rates, but also increase the protective factors for resiliency against these ultimate situations, if intervention is not made. Hot Shots will target schools, churches, and other community organizations in outreach. Involvement will be voluntary, and by reaching out to the local community, we expect involvement will be high. The City of Dover needs programs designed to assist our minority youth with positive, appropriate, and responsible development. The City of Dover will partner with Aid in Dover, Inc. to operate the Hot Shots program. Aid in Dover, Inc. has been serving “at risk” youth within Delaware and Kent County since 1974. With that experience, Aid in Dover, Inc. will provide activities and coaches who can change the beliefs and behaviors of minority youth within our community by building positive influences in their lives each week. Youth will be using both their mind and bodies to focus on methods and strategies that will be enable them to meet issues they face in their lives. Hot Shots participants will meet each week for three (3) hours at the Schutte Park Recreation Center. The first hour will be directed to life skill instruction in areas such as teamwork, cooperation, collaboration, confidence, appropriate responses to anger, frustration, and disappointment. In the next two hours, instructors/coaches will apply and demonstrate those concepts as they teach basketball basics such as rules, concepts, court layout, and player positions. As participants learn shooting, passing, dribbling, lay ups, jump stops, pivoting, footwork, jab steps, screening, cutting, defense, and rebounding skills, they will be given repeated opportunities to learn and practice fairness and fair play. Games will be governed by National Federation of State High School Associations (NHSF) rules. Hot Shots will provide three (3) separate cycles of 10 week duration for three (3) hours each week. Each cycle can accommodate 10 youth per cycle. The program will serve a total of 30 youth per year. After the third cycle is complete, a championship tournament and celebration will occur for all participants served that year. One team will be formed from each program cycle, totaling 3 teams to play in the tournament by the end of the program. Each team will be provided with a coach for the day of the tournament (including the two (2) Program Instructors), transportation, a team shirt, their own basketball, and a trophy/medal. The partnerships between the City of Dover and Aid in Dover, Inc. are currently in force and the Title V Policy Prevention Board continues to meet and plan for our youth. Next meeting date is scheduled for September 18, 2013. Aid in Dover, Inc. is prepared to purchase all necessary supplies, recruit, hire, and train all staff and volunteers, and open Hot Shots within 30 days of award.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 16 D. Evaluation Design: This section should describe the specific plans and activities which will be pursued to measure progress toward and achievement of the goal statement(s) and objectives identified in Part B. The evaluation design should provide for and rely upon objective measures and judgments of project personnel, local officials or advisory groups. At a minimum this section should: (l) Provide a general overview of the proposed evaluation design. (2) Explain how accomplishments will be recorded. (a) What facts and figures will be collected? (b) How and by whom will these facts and figures be selected? (c) How will the facts and figures collected be related? Aid In Dover, Inc., will provide the Criminal Justice Council with statistical information to measure and monitor the program effectiveness. Criteria to be submitted will include: 1. The amount of Title II funds used during each quarter for Delinquency Prevention. 2. The number of participants served per quarter. This number will represent an unduplicated count. 3. The total hours of instruction/supervision/intervention in each cycle. 4. The number and percent of participants exhibiting desired changes. 5. The number and percent of participants completing the program each cycle. 6. The number and percent of participants satisfied with the program and their individual results. 7. The number and percent of staff receiving training in delinquency prevention/intervention. Overall evaluation of the program will be determined by the number of juvenile contacts and arrests among participants in the City of Dover and Kent County. Statistical data provided within this application will be used as a base line for comparison purposes.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 17 E. Continuation: Indicate what prospects and willingness for continued financing of the project is to be sought after CJC support has been terminated. Furthermore, indicate the amount of CJC funding to be sought. Please provide an "assumption of local costs" timetable so that staff can determine the likelihood of continuation beyond CJC funds. To sustain this program beyond funding from the Criminal Justice Council, Aid in Dover, Inc. will discuss program efficacy and success with the City of Dover and other community organization for options to continue program support.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 18 F. Past Progress Report: (To be included only for continuation grants.) The purpose of the past progress report is to provide information on past results in summary form so that their utility can be applied to the continuing effort. Provide a summary for the last complete funding cycle in the state. Summarize your past grant achievements in 30 words or less. Not applicable.

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 19 ASSURANCES The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements - 28 CFR, Part 66, Common Rule, that govern the application, acceptance and use of Federal funds for this federally assisted project. Also, the Applicant assures and certifies that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information may be required. 2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 P.L.91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally-assisted programs. 3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.) 4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act if applicable. 5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 9. It will comply with the flood insurance, purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject

SCENARIO B – GYM FEE PAID OUT OF GRANT FUNDS (30 PARTICIPANTS) 20 to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 11. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal law, orders, circulars, or regulations. 12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61. Procedures for implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 13. It will comply, and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42USC3789(d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. 14. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 15. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is for $500,000 or more. 16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.

ACTION FORM PROCEEDING: Legislative, Finance, and Administration Committee DEPARTMENT OF ORIGIN: City Manager/Human Resources DATE SUBMITTED: 09/13/2013 PREPARED BY: Human Resources Department SUBJECT: Review of Proposed Staff Evaluation Form REFERENCE: 9/26/2011 Legislative, Finance and Administration Committee and 10/10/11 City Council Meeting REVIEWED BY: City of Dover Department Heads & City Manager RECOMMENDED ACTION: Approval of Employee Performance Evaluation BACKGROUND AND ANALYSIS At the October 10, 2011 City Council Meeting it was recommended that City staff research and design a new employee performance evaluation form which better meets the needs of both the city and employees. Staff has researched and designed an Employee Performance Evaluation and recommends its approval for implementation. The evaluation form would be utilized for all employees with the exception of sworn police officers. An evaluation will be required for all employees and would be completed on the anniversary of the employee’s hire date.

Employee’s Name: Title: Supervisor: Review Period Instructions for the Employee Performance Evaluation September 2013  Annual reviews are required for all employees and shall be completed on the anniversary of the employee’s hire date.  Before conducting a performance evaluation, a supervisor must give an employee a reasonable time to demonstrate performance.  A supervisor shall arrange to meet with the employee to discuss the employee’s evaluation no later than 30 days after the anniversary of the employee’s hire date. COMPLETING THE EMPLOYEE PERFORMANCE EVALUATION PART 1: Core Competencies This section is to include comments on the degree and qualities of the results achieved and note any extenuating circumstances affecting the results regarding the employee’s performance. It is important to evaluate and discuss the employee’s overall job performance and provide specific details and examples of exceptional performance as well as any areas needing improvement. It is necessary to provide a development plan to improve performance if deficiencies are noted. List any specific activities the employee can accomplish within the next year as part of their professional development plan. This section of the evaluation is not scored. PART 2: Performance Competencies Each employee shall be evaluated on all the Performance Competencies in Part II with the exception of categories that do not pertain to that specific employee. That category would be scored as New/Not Applicable, (example: Question #11 will not pertain to all employees as it is directed towards a supervisor) and not count in the employee’s overall scoring. Total the scores awarded for each performance competencies. Divide the total by the number of performance competencies graded. Place the score in the Scoring Table for Part II. Review with the Employee The supervisor shall meet with the employee to discuss and review the evaluation. The supervisor shall provide a copy of the completed evaluation at a minimum of two days prior to the meeting to the employee. This will allow the employee an opportunity to review the evaluation prior to the meeting. During the review, the individual’s performance, strengths, and developmental needs are to be discussed. Signatures The employee and the supervisor must sign the evaluation once it has been reviewed together. The employee’s signature does not necessarily indicate agreement with the evaluation. If the employee refuses to sign a performance evaluation, the supervisor must make a notation on the evaluation to indicate that the employee refused to sign the evaluation. The employee and supervisor may attach an addendum. The evaluation shall be presented to the Department Head for review and signature. The Department Head shall then forward the evaluation to the Human Resources Director. A copy of the evaluation is to be provided to the employee. The employee shall be informed that the evaluation will be placed in the employee’s personnel file maintained in the Human Resources Department. Evaluations become a permanent record in the employee’s file.

Employee’s Name: Title: Supervisor: Employee Performance Evaluation Review Period: Employee Performance Evaluation Part I Core Competencies 1. Evaluate and discuss the employee’s overall job performance during the review period. Provide specific examples. 2. Provide any examples of exceptional performance. 3. For any areas needing improvement, provide examples and develop a plan to improve performance. 4. State and discuss the expectations and goals for the upcoming review period. Goals are to be S.M.A.R.T. (specific, measurable, attainable, realistically high, and target dated). 5. List specific activities the employee can accomplish within the upcoming review period as part of their professional development plan. 2

Employee’s Name: Title: Supervisor: Employee Performance Evaluation Review Period: Part II Performance Competencies (Depending on position, some competencies may be more relevant than others) Distinguished Contributor: Effects measurable and lasting improvements in organizational performance. Performance Improver: Contributes more than effective performance of Distinguished Contributor essential functions and enhances the performance Performance Improver Improving Contributor self and others requirements. Valued Contributor Non-Contributor Valued Contributor: Performs essential functions of the job Effectively. Improving Contributor: Learning the essential functions of the job, or improving toward effective performance of all essential. Non-Contributor: Not able or willing to perform the essential functions of the job. New/Not Applicable: Not applicable or new would be a new employee or a specific task that does not apply to a particular person. Example: Displays fairness toward all subordinates. NA Example: Displays fairness toward all subordinates. 5 1. Skill and proficiency in carrying out duties and assignments Comments: 2. Possesses skills and knowledge to perform the job competently Comments: 3. Skill at planning, organizing and prioritizing workload (For self and direct reports, if applicable) Comments: 4. Holds self accountable for assigned responsibilities, sees tasks through to completion in a timely manner Comments: 5. Proficiency at improving work methods and procedures as a means toward greater efficiency Comments: 6. Communicates effectively with supervisor, coworkers, and staff Comments: 7. Ability to work independently Comments: 8. Willingness to take on additional responsibilities Comments: 9. Reliability (attendance, punctuality, meeting deadlines) Comments: 3

Employee’s Name: Title: Supervisor: Employee Performance Evaluation Review Period: Distinguished Contributor: Effects measurable and lasting improvements in organizational performance. Distinguished Contributor Performance Improver Improving Contributor Performance Improver: Contributes more than effective performance of Valued Contributor Non-Contributor essential functions and enhances the performance self and others requirements. Valued Contributor: Performs all essential functions of the job Effectively. Improving Contributor: Learning the essential functions of the job, or improving toward effective performance of all essential. Non-Contributor: Not able or willing to perform the essential functions of the job. New/Not Applicable: Not applicable or new would be a new employee or a specific task that does not apply to a particular person. 10. Proficiency at analyzing facts, problem solving, decision-making, and demonstrating good judgment Comments: 11. Displays fairness towards all subordinates Comments: 12. Assists employees with skills development or enhancement Comments: 13. Delegates responsibility where appropriate Comments: 14. Takes timely and appropriate corrective/disciplinary action with employees Comments: 15. Observes proper workplace and job site safety rules and ensures employees follow proper safety guidelines Comments: 16. Takes specific steps to create and develop the workforce and promote a team based environment Comments: 17. Displays a positive attitude toward career Comments: 18. Exercises common sense and discretion when required Comments: 19. Can be trusted with sensitive information Comments: 20. Uses critical thinking in stressful situations Comments: 4

Employee’s Name: Title: Supervisor: Employee Performance Evaluation Review Period: Scoring Table Core Competencies (Part I) are not rated. Total the points earned for questions in Part II and place scores in the appropriate column and multiply by the total number of applicable items scored. Factors Scored Total Score Per Section Part I Core Competencies, Questions 1- 5 Not Scored Part II Questions 1 - 20 Total Score in Part II/ Number of Scored Performance Competencies Performance Rating Definitions Distinguished 5 Effects measurable and lasting improvements in organizational performance. Contributor Contributes more than effective performance of essential functions and enhances the 4 Performance Improver performance of self and others. 3 Valued Contributor Performs all essential functions of the job effectively. Learning the essential functions of the job, or improving toward effective performance of 2 Improving Contributor all essential functions. 1 Non-contributor Not able or willing to perform the essential functions of the job & unacceptable. 5

Employee’s Name: Title: Supervisor: Employee Performance Evaluation Review Period: Signatures The employee and the evaluator are to sign in the space below after they have reviewed the evaluation. The employee’s signature does not necessarily indicate agreement with the evaluation. Any written comments made by the employee must be attached. The Performance Evaluation will be placed in the employee’s official personnel file. A copy is to be provided to the employee. Employee: I have had this evaluation explained to me.  I agree with this evaluation.  I do not agree with this evaluation.  I wish to appeal this evaluation.  I have attached an addendum to this evaluation. _______________________ Signature of Employee Date Evaluator: I have explained this evaluation to the employee and attest that the information contained herein represents my best judgment of the employee’s performance.  I have attached an addendum to this evaluation. ___________________________________________________________________ _________________________ Signature of Evaluator Date ___________________________________________________________________ _________________________ Signature of Department Head Date Employee Performance Evaluation September 2013 6