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PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE AGENDA JUNE 10, 2013 - 12:00 NOON CITY HALL CONFERENCE ROOM 15 LOOCKERMAN PLAZA DOVER, DELAWARE Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at CityClerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Pocket Park Design - Corner of North Street and Governors Avenue (On April 8, 2013, the Committee Recommended Approval of the Pocket Park Design with the Addition of Appropriate Screening for the Adjacent Neighbors and an Appropriate Tribute to Victims of Domestic Violence, as Requested by WEAVER. On April 22, 2013, City Council Referred this Item Back to the Committee to Allow Other Interested Organizations to Submit Proposals.) 2. Review of Revised Active Recreation Area Plan - Nottingham Meadows (Staff Recommends that a Recommendation of Approval of the Revised Active Recreation Area Plan with the Comments and Conditions Provided be Forwarded to the Planning Commission for Its Consideration) 3. Update - CDBG Program (Committee Action Not Required) 4. Adjournment /tm S:\AGENDAS-MINUTES-PACKETS\Committee-Agendas\2013\06-10-2013 PR&CE.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

City of Dover DATA SHEET FOR RECREATION PLAN REVIEW Recreation Plan Revision of May 16, 2013 PARKS, RECREATION AND COMMUNITY ENHANCEMENT COMMITTEE MEETING OF June 10, 2013 Planning Commission Meeting of June 17, 2013 Plan Title: Nottingham Meadows Subdivision File Number: MI-13-10 Plan Type: Revised Active Recreation Area Plan Location: South of Hazletteville Road west of Wyoming Mill Road Owner: Siobain-VI, LLC Site Area: 108 Residential lots with 8 open space parcels Property Use: Residential Subdivision of Single Family detached dwellings Number of Dwelling Units: Total - 108 residential lots Zoning Classification: R-8 (One Family Residence Zone) SWPOZ (Source Water Protection Overlay Zone) Tier 3 – Excellent Recharge Area PROJECT SUMMARY Nottingham Meadows is a single-family residential development. The subject property is located on the south side of Hazletteville Road and west of Wyoming Mill Road. The subdivision was originally developed with 211 residential lots with additional open space parcels. The Concept Plan for Nottingham Meadows (SB-04-01) received Planning Commission approval on January 20, 2004 and the Preliminary Subdivision Plan received conditional approval form the Planning Commission on July 19, 2004. The Record Plan for the Subdivision was approved on February 21, 2006 with a Revised Record Plan approved on March 8, 2006, and Final Construction Plans were approved on February 21, 2006. The Subdivision is going through an Administrative process for a Minor Lot Line Adjustment and Parcel Consolidation Plan to combine parcels and move property lines. This Administrative process will reduce the number of residential lots from 211 to 108 with eight (8) additional open space parcels. There have been sixty-eight (68) houses constructed within the subdivision. P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service

Nottingham Meadows: Revised Active Recreation Area Plan Summary Report of Revised Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on June 10, 2013 Page 2 of 4 The requirement for Active Recreation Area under the current Zoning Ordinance is 275 SF per dwelling unit. With the proposed revision to the subdivision lot layout the number of dwelling units will be reduce to 108. Based on the proposed number of 108 dwelling units, 29,700 SF (0.6818 ac. +/-) of Active Recreation Area is required for the development. Currently, the Active Recreation Area within the subdivision has not been developed. In the 2006 Final Plans approved for the Nottingham Meadows Subdivision, the Active Recreation Area consisted of 59,024 SF to meet required area of 58,025 SF. CURRENT PROPOSAL for Active Recreation Plan (dated May 8, 2013) Based on the number of lots proposed (108 lots) 29,700 SF of Active Recreation Area is required. The Revised Plan requests that cash in lieu of recreation area construction be accepted for the required 29,700 SF (0.6818 ac. +/-) of Active Recreation Area. The Revision proposes the elimination of the swimming pool and club house that were proposed within the original Active Recreation Area on Brittingham Drive and Wellington Avenue. The swimming pool and clubhouse were not constructed. This Revised Active Recreation Area proposal must be reviewed by the Parks, Recreation, and Community Enhancement Committee for a recommendation prior to consideration of the Revised Plan by Planning Commission. The following table provides information from the submitted Plan (last updated May 16, 2013) for the Revised Active Recreation Area: Required Provided on Revised Plan Active Recreation Area 275 S.F. per dwelling unit or 0.5 (Article 5 §10.16) and acre, greater thereof Cash in lieu payment instead of (Article 5 §10.15) 108 DU = 29,700 S.F. (0.6818 ac) Recreation Area construction Requires 0.6818 acres Age Oriented to development Parking Setbacks: 30 feet from residential lots and 25 feet from right-of-way for street Landscaping The Revised Plan includes a 12,848 SF parcel of open space fronting on Brittingham Drive to be located in the area of the approved swimming pool and clubhouse. However, no amenities have been identified for this open space parcel. The use of cash in lieu of recreation area construction has specific requirements for its calculation and timing of the payment. The following Code Citation is provided from the Zoning Ordinance, Article 5 Section 10 Open Space, Recreation and Other Public Facilities.

Nottingham Meadows: Revised Active Recreation Area Plan Summary Report of Revised Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on June 10, 2013 Page 3 of 4 10.17 Cash in lieu of recreation area construction. 10.171 Determination of suitability for cash donation. If the commission determines that the construction of recreation is not practical due to close proximity to existing available recreation facilities or infeasible due to natural characteristics of the land or will not benefit the residents of the development, the commission shall require a full or partial cash in lieu of areas of donation to be made by the developer in lieu of a full or partial dedication of land. 10.172 Separate recreation account. The cash donation shall be deposited in a separate account to be used for parks, playgrounds or recreational purposes. 10.173 Amount of cash donation. The cash donation shall be equivalent to the appraised value of land area required in section 10.16. The land area value shall be based on the appraisal prepared for the developer to secure construction financing. This submitted appraisal shall be a copy of the original supplied to the lending institution, with that institution identified, and shall conform in all ways to the Uniform Standards of Professional Appraisal practice and be performed by an appropriately qualified certified appraiser. If an appraisal prepared for construction financing is not available, then the developer shall have an appraisal done in accordance with the procedures set forth in [sub] section 10.174. 10.174 Appeal of appraised value. If the city does not accept the land value established by the appraisal detailed in [sub] section 10.173, the city may, at the developer's expense, require another appraisal be performed. This appraisal will be let on a bid basis between at least three appropriately qualified, certified appraisers selected by the city. The appraiser(s) who prepared the original appraisal in [sub] section 10.173 cannot be a party to this appeal appraisal. 10.175 Payment of cash donation. One hundred percent cash donation provided under this section shall be collected prior to issuing the first building permit for the development. STAFF RECOMMENDATIONS The following are comments and recommendations from Staff of the Department of Planning & Inspections following review of the Revised Active Recreation Area Plan. 1) The proposed plan for cash in lieu payment meets the area requirements for the Active Recreation Area. The plan is required to provide 0.6818 acres of Active Recreation Area and it is proposing 0.6818 acres of Active Recreation Area via cash in lieu. 2) Staff recommends approval of the cash in lieu as the site is located within walking distance to existing recreational facilities at Schutte Park as stated in the applicants request for cash in lieu. 3) Staff recommends that the sidewalk be completed by the developer along Hazlettville Road to allow for pedestrian access to Schutte Park. There is a segment of sidewalk along the subdivision frontage that has not been constructed. 4) Provide a copy of the appraisal for the cost of the value of the land for construction financing to allow for staff to calculate the amount for the cash in lieu.

Nottingham Meadows: Revised Active Recreation Area Plan Summary Report of Revised Active Recreation Component Parks, Recreation & Community Enhancement Committee Meeting on June 10, 2013 Page 4 of 4 5) Cash in lieu shall be paid in full prior to the issuance of a Building Permit for any new residential construction within the subdivision. 6) Staff notes that the proposed changes if approved will require revision to the tree planting plan. 7) There shall be provisions which ensure that the common open space land shall continue as such and be properly managed and maintained. 8) In the event, that major changes and revisions to the Plan occur in the finalization of the Revised Recreation Plan contact the Department of Planning and Inspections. Examples include reorientation of elements, relocation of site components, etc. These changes may require resubmittal for review by the Development Advisory Committee, Planning Commission, or other agencies and commissions making recommendations in regards to the plan. The Parks, Recreation, and Community Enhancement Committee shall submit to the Planning Commission a report detailing the recommendations as to the Revised Recreation Area Plan. Attachments: Proposed Open Space* dated 5/16/2013 *Plan Set Sheets are available as paper copies should Committee members desire this format. Contact the Planning Office at 736-7196. Letter requesting Cash in lieu. Dated May 10, 2013

Status of FY-12 CDBG Projects U Monthly statistics for the month of May 2013 CDBG FY12 Projects Homeownership Assistance Program Six (6) families were provided settlement assistance to purchase properties in the City of Dover. All funds have been expended. MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. The waiting list for this project will be open on June 12th for eligible applicants to apply. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations cost for the shelter. MHDC Emergency Home Repair Project Emergency repairs have been completed on 4 homes. NCALL Research CDBG funds were used for foreclosure prevention and pre-purchase homeownership counseling services for ten (10) Dover residents. Serenity Place CDBG funds will be used for the reconstruction of a treatment facility for persons who suffer from substance abuse that was destroyed in a fire. Funds for this project have been expended. Elizabeth W. Murphey School CDBG funds will be used to install a geothermal heating system in one of the facilities that services children that are at risk for homelessness. This project has been completed. Neighborhood Stabilization Program (NSP) The city was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to qualifying families. A total of $1,951,810 including program income has been expended on the acquisition and renovations for 11 properties. The remaining balance of $129,812 will be utilized for renovations and down payment assistance for eligible NSP properties. Eight properties have been sold, one is a lease purchase and one is a rental that serves persons with disabilities. Habitat has purchased the 11th NSP property in the City of Dover and they already have a buyer. Six (6) first- time homebuyers have purchased homes through the NSP Settlement Assistance Program. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (lease purchase)

1430 S. Hancock (group home rental) 11 Westover Drive (sold) 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (under renovation)

Parks, Recreation, and Community Enhancement 6/10/2013 Status of FY-12 Program Funds Spent - Fiscal Year 7/1/12- 6/30/13 2012 Grant Projects Project Details Total Grant Funds Expended Unencumbered Balance Six families have Homeownership Assistance Program $60,000 $60,000 $0 purchased homes Housing Counseling and NCALL Reaearch $7,803 $5,000 $2,803 Foreclosure Prevention Funding for utility and Dover Interfaith Mission to Homeless $27,500 $12,435 $15,065 lease cost Serenity Place project completed $30,000 $30,000 $0 Home repairs have been MHDC Emergency Home Repairs $35,000 $20,972 $14,028 completed on 2 homes Elizabeth W. Murphey School project completed $32,782 $32,782 $0 Rehabilitation of owner MHDC Housing Rehabilitation occupied homes $52,782 $0 $52,782 Program underway Total $245,867 $161,189 $84,678