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REGULAR COUNCIL MEETING AGENDA APRIL 8, 2013 - 7:30 P.M . CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER , DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY COUNCILMAN DIXON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN PERZA AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of March 25, 2013 2. Oaths of Office Administered by The Honorable Henry duPont Ridgely, Justice, Delaware Supreme Court Council - Second District - William F. Hare Council - Fourth District - David L. Anderson 3. Proclamation - Arbor Day 4. Presentations A. Police Department Annual Report B. Library Six (6) Month Operations Report

Council Agenda - April 8, 2013 Page 2 5. Public Hearing - Violation of the Dangerous Building Ordinance - Property Located at 231 North Queen Street, Owned by Jeanette Watson c/o Sandra Dean (Staff Recommends Declaring the Building and all Accessory Structures on this Property Dangerous; Ordering the Property Repaired or Demolished by May 8, 2013 by the Owner or Equity Owner at Their Own Risk; Ordering the Building Inspector to Cause the Repair or Demolition of the Structures If Not Completed by the Owner Within 10 Days of the Date Established by City Council; Ordering the City Manager with the Assistance of the City Solicitor to Cause the Cost of Repairs or Demolition to Be Charged Against the Land on Which the Building Exists as a Municipal Lien or Cause Such Cost to Be Added to the Tax Duplicate as an Assessment, or to Be Levied as a Special Tax, or to Be Recovered in a Suit at Law Against the Owner) 6. Luther Village Planned Neighborhood Design (PND) Senior Citizen Housing Option - Sketch Plan Review (Staff Recommends That City Council Determine that Luther Village III: Planned Neighborhood Design - Senior Citizen Housing Option is of Such a Design and Type That Warrants Further Review by the Planning Commission. Staff Further Recommends That City Council Refer the Proposal to the Planning Commission for Further Review) * 7. Utility Committee Report - March 25, 2013 A. Presentation by Calpine and KVAERNER on Employment and Construction Plans (Committee Action Not Required) B. Proposed Amendments to the Governing Policy for Energy Commodity Risk Management (Committee Recommended Approval of the Proposed Amendments) 8. Legislative, Finance, and Administration Committee Report - March 25, 2013 A. Evaluation of Bids - Infield Groomer Replacement (Committee Recommended Awarding a Contract in the Amount of $17,372.12 to Turf Equipment and Supply Company and to Allow for the Usage of Budgetary Savings Realized)(Staff Will Present a Revised Recommendation to Authorize the Purchase of the Infield Groomer, in the Amount of $17,348.00, from Lawn & Golf Supply Co., Inc., and to Allow for the Usage of Budgetary Savings Realized to Pay for the Unbudgeted but Necessary Purchase) * B. FY 12 Audit - Required Auditor Communications (Committee Recommended Acceptance of the FY 12 Audit - Required Auditor Communications Report, as Presented) * C. Proposed Ordinance #2013-06 Amending Chapter 2 - Administration, Article II - City Council, Division 2 - Meetings of the Dover Code - Excused Absences (See Item #13-A) (Committee Recommended Adoption of Proposed Ordinance #2013-06, with LF&A #1, Which Stipulates That, after Three (3) Meetings, If Excused, a Member's Pay Would Be Suspended until the Member Returns) * D. City Hall Replacement - Potential RFP (Request for Proposal) for Architectural Services for Conceptual Design (Committee Recommended Authorizing the City Manager to Issue an RFP for Architectural Services to Prepare Concepts to Replace Existing Office Space Related to City Hall and 5 East Reed Street) * E. Evening and Weekend Code Enforcement Coverage (Committee Recommended Instructing Staff to Develop a Schedule and Budget for Overtime for FY 14 to Support Evening and Weekend Code Enforcement Coverage, Stipulating That Staff Try to Schedule Without Utilizing Overtime If Possible)

Council Agenda - April 8, 2013 Page 3 * 9. Monthly Reports - February 2013 A. Budget B. Chief of Police C. City Assessor D. City Manager E. City Planner F. Dover Fire Department G. Economic Development Office 10. Dedication of Rights-of-Way and Public Infrastructure (Utility Committee) A. The Village of Cannon Mill - Phase I (On February 25, 2013, the Committee Recommended Acceptance of Dedication of Rights-of-Way and Public Infrastructure in Phase I of the Village of Cannon Mill Subdivision, Including All of the Referenced Public Improvements)(On March 11, 2013 City Council Deferred Action Until March 25, 2013, as Recommended by Staff) 11. Evaluation of Bids A. Cannon Mill Paving Improvements Program (Tabled by City Council During Their Regular Meeting of February 25, 2013) (On February 25, 2013, Staff Recommended Awarding a Unit Price Contract for the Cannon Mill Paving Improvements Program to Harmony Construction Company Based on the Prevailing Wage Unit Prices for Each Work Item Submitted. The Total Work Authorized Under this Contract Will Not Exceed the Available Funding in Conjunction with the Co-Project FY 2013 Street and Alley Program) B. Engineering Service Agreement - General Scott Substation Switchgear Replacement (Staff Recommends Awarding the Work to Power Consulting Engineers (PCE) in an Amount Not to Exceed $55,000 Based on Time & Materials) 12. Fee Proposal - Attorney Services for Labor Negotiations A. American Federation of State, County, and Municipal Employees (AFSCME) (Staff Recommends Retaining the Firm of Baird Mandalas, LLC For AFSCME Labor Negotiations at a Fee of $50,000) B. International Brotherhood of Electrical Workers (IBEW) Local 1238 (Staff Recommends Retaining the Firm of Baird Mandalas, LLC For IBEW Labor Negotiations at a Fee of $15,000) 13. First Reading - Proposed Ordinance #2013-06 With LF&A #1 The First Reading is offered on the following proposed ordinance. Final action by Council will take place during the Second Reading of the ordinance on April 22, 2013. Copies of all proposed ordinances are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. A. Proposed Ordinance #2013-06 with LF&A #1 Amending Chapter 2 - Administration, Article II - City Council, Division 2 - Meetings of the Dover Code - Excused Absences (Legislative, Finance, and Administration Committee)

Council Agenda - April 8, 2013 Page 4 14. Final Reading - Proposed Ordinance The First Reading of the following proposed ordinance was accomplished during the Council Meeting of March 25, 2013. Copies of the proposed ordinance are available at the entrance of the Council Chambers. A. Staff Substitute #2, With LF&A #1 and Council #1 for Ordinance #2013-04 - Amending Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings 15. Council Members Announcements /tm S:\AGENDAS-MINUTES-PACKETS\Council-Agendas\2013\04-08-2013.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on March 25, 2013 at 7:30 p.m. with Council President Leary presiding. Council members present were Mr. Anderson, Mr. Dixon, Mr. Lynn, Mr. Perza, Mr. Bonar, Mr. Hare, and Mr. Hutchison. Mrs. Williams was absent. Council staff members present were Police Chief Hosfelt, Mrs. Mitchell, Mr. Koenig, Mrs. Townshend, Fire Chief West, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Carey was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Leary declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. The invocation was given by Pastor Steven LaMotte, Hope United Methodist Church/Wesley College Campus Minister, followed by the Pledge of Allegiance. Council President Leary announced that the Dover Fire Department had lost its longest-serving member, Mr. Herb Abbott, who had been with the organization for 75 years, noting that Mr. Abbott had passed away earlier in the day. He requested a moment of silence for Mr. Abbott and his family. AGENDA ADDITIONS/DELETIONS Council President Leary advised members that staff had requested the deletion of Item #7A - Dedication of Rights-of-Way and Public Infrastructure - Village of Cannon Mill - Phase I and Item #8A - Evaluation of Bids - Cannon Mill Paving Improvements Program. Mr. Hutchison moved for approval of the agenda as amended, seconded by Mr. Bonar and unanimously carried. Mr. Anderson requested that Item #5A - Legislative, Finance, and Administration Committee Report - March 11, 2013 - Permanent Assignment of Duties Associated with Interim Managerial Plan and Organizational Changes be removed from the Consent Agenda. Mr. Bonar moved for approval of the consent agenda as amended, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams). ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF MARCH 11, 2013 The Minutes of the Regular Council Meeting of March 11, 2013 were unanimously approved by motion of Mr. Bonar, seconded by Mr. Dixon and bore the written approval of Mayor Carey.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 2 PRESENTATION - AWARDS BY DOWNTOWN DOVER PARTNERSHIP - ST. PATRICK’S DAY PARADE Council President Leary indicated that the Downtown Dover Partnership had submitted the winners of the 19th Annual St. Patrick’s Day Parade. As the winners were announced, Mayor Carey presented the awards, as follows: Category Recipient Pot O’ Gold - Anything with Wheels Award Little Creek Fire Department Rainbow Award - Car Clubs Only First State Corvette Club The Blarney Award - Best Mascot Texas Roadhouse The Green Machine Aware - Best Float Rori & Company The Aran Award - Best Animal (Large) Delmarva Chapter American Mustang & Burro Assoc. The Aran Award - Best Animal (Small) Dover Celebrity Poms The Harp Award - Best Musical Group (Not a Band) Rising Stars Dance Team (Booker T. Washington ES) Emerald Isle Award - Most Authentic Irish Theme Irish Mike’s Leprechaun Award - Best Brigade/Marching Unit First State Young Marines McNamara Award - Best HS Marching Band Dover High School Shamrock Award - Best Adult Band Dover Police & Fire Pipes & Drums Mary Fitzpatrick Award (Best Overall) W. T. Smithers Council President Leary introduced members of the Dover Police and Fire Pipes and Drums, as follows: Pipe Major Master Corporal Christopher Hermance, Dover Police Department; Pipe Sergeant Fire Fighter Mike O’Connor, Dover Fire Department; Piper Caroline Hermance, Dover Police Department; Piper Bill Frantz, Dover Fire Department; Drummer Past Chief Sean Christiansen, Dover Fire Department; Drummer Fire Fighter Will Davis, Dover Fire Department; and Drummer Blake Hermance, Dover Police Department. Mayor Carey relayed appreciation for all those who participated in the parade and those who came out to enjoy the festivities. PRESENTATION - CERTIFICATE OF CONGRATULATIONS - WILMA MISHOE - INDUCTION INTO THE HALL OF FAME OF DELAWARE WOMEN The City Clerk read the following Certificate of Congratulations into the record: WHEREAS, throughout her life, Dr. Wilma Mishoe has championed such causes as education, social action, juvenile justice, housing, foster care, and prostate cancer awareness in the Dover community, the State of Delaware, and beyond, and through these efforts has made lasting contributions that have influenced countless individuals; and WHEREAS, Dr. Mishoe has committed her career to assisting others to attain their academic goals through her work as an administrator at Wilmington College and at Delaware Technical and Community College, where she ultimately became Dean of Student Services and Dean of the Office of Instruction; and WHEREAS, Dr. Mishoe has played key roles in numerous organizations throughout our community, state, and nation, including Chair of the Delaware Public Integrity Commission, Secretary of the Board of Trustees of Wilberforce University, President of the Capital School District Board of

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 3 Education, and member of The College Board, the African American Heritage Advisory Council of the Delaware Historical Society, the Delaware Humanities Forum, the Middle States Regional Assembly, and many other organizations and boards; and WHEREAS, Dr. Mishoe has been selected from a distinguished roster of candidates by the Delaware Commission for Women for induction into the Hall of Fame of Delaware Women for 2013. NOW, THEREFORE, THE MAYOR AND COUNCIL OF THE CITY OF DOVER, DELAWARE, are privileged to present this Certificate of Congratulations to Dr. Wilma Mishoe in recognition of her significant contributions and her selection for this prestigious honor which acknowledges and celebrates her many achievements. Mayor Carey presented the Certificate to Dr. Wilma Mishoe and relayed congratulations for the achievement. Dr. Mishoe thanked the Mayor and Council for the recognition and thanked Senator Bushweller. She indicated that she enjoyed representing the State of Delaware and more particularly the City of Dover and was proud to be a resident of the City. DOVER HUMAN RELATIONS COMMISSION ANNUAL REPORT PRESENTATION The Dover Human Relations Commission (DHRC) submitted their Annual Report, dated February 22, 2013, to City Council. Mr. Roy Sudler, Jr., Chairman of the DHRC reviewed a presentation depicting highlights of the report. He provided details and referred to specific pages within the Annual Report, dated February 22, 2013, regarding the following topics: 1) Origin of the Commission; 2) Enabling Legislative Powers and Duties; 3) Operating Procedural Flowchart; 4) Intake Forms Reported; 5) Complaint Against DHRC; 6) DHRC Concerns and Recommendations; 7) Certificates of Training; 8) Special Forum on How to Report Hate Crimes; and 9) Proposed Resolution and Funding. In conclusion, Mr. Sudler read the DHRC - 2012 Proposed Resolution & Funding - Cessation of Illegal Gang Formation in Dover, Delaware, which was approved by members during their meeting of June 27, 2012 (begins on Page 13 of the DHRC Annual Report). Mr. Anderson moved for acceptance of the Dover Human Relations Commission (DHRC) Annual Report and to authorize the Council President to refer the 2012 Proposed Resolution and Funding - Cessation of Illegal Gang Formation in Dover, Delaware to the appropriate committee for further consideration. The motion was seconded by Mr. Dixon and unanimously carried. PROPOSED RESOLUTION - NO. 2013-09 - REQUESTING THE GENERAL ASSEMBLY TO AMEND ARTICLE II - MAYOR AND COUNCIL, SECTION 5 - COUNCIL TO BE LEGISLATIVE BODY; SIZE; DISTRICTS; TERMS OF MAYOR AND COUNCILMEN; QUALIFICATIONS, OF THE CITY OF DOVER CHARTER Mrs. Traci McDowell, City Clerk, reminded members that it was recently brought to staff’s attention that the current wording of Article II - Mayor and Council, Section 5 - Council to be Legislative

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 4 Body; Size; Districts; Terms of Mayor and Councilmen; Qualifications, indicates that in order to be eligible to be elected as mayor or as a member of council, the person must, as of the date of the election, be: (4) Eighteen years of age. This amendment would correct that language to be “Eighteen years of age or older.” She also noted that additional amendments were proposed to make the language in this section more concise. (City Clerk’s Office Note: This matter was previously considered by members of Council during the Regular Meeting of March 11, 2013; however, a motion for approval of staff’s recommendation failed by a roll call vote of four (4) no (Perza, Williams, Hare, and Hutchison), three (3) yes (Dixon, Lynn, and Leary), and two (2) absent (Anderson and Bonar).) Mrs. McDowell explained that the proposed Charter Amendments would require the adoption of Proposed Resolution No. 2013-09 requesting the General Assembly to approve the amendments. Upon adoption, staff would forward it to local legislators for submission. By motion of Mr. Hare, seconded by Mr. Bonar, Council, by a unanimous roll call vote (Williams absent), adopted Resolution No. 2013-09 as follows: BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That the Mayor and Council have determined that the Charter of the City of Dover should be amended to correct the wording for the age requirement to run for office and to improve readability. Therefore, the Mayor and Council of the City of Dover respectfully request the General Assembly of the State of Delaware to amend Article II - Mayor and Council, Section 5. - Council to be legislative body; size; districts; terms of mayor and councilmen; qualifications, of its Charter, which amendments, if adopted by the General Assembly, would be as follows: CITY OF DOVER CHARTER - ARTICLE II - MAYOR AND COUNCIL Sec. 5. - Council to be legislative body; size; districts; terms of mayor and councilmen; qualifications. The council shall be the legislative body of the city and composed of nine members nominated and elected as herein provided. The city shall be divided into four election districts, the boundaries of which shall be established by council so that they are nearly equal in population based on the latest federal decennial census information. The district boundaries established for municipal elections shall be used for the next regular municipal election and shall continue in effect until the next succeeding federal decennial census is made available for use by municipalities in the State of Delaware.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 5 At the regular municipal election held in April of 2012, the mayor shall be elected at-large. The term of mayor elected at the April 2012 regular municipal election shall be for a period of three years, commencing on the second Monday in May following his/her election and continuing for a term of three years until the second Monday in May 2015, or until his/her successor has been duly elected and qualified. Thereafter, commencing with the regular municipal election to be held in April of 2015, the term of mayor shall be for a period of four years commencing on the second Monday in May following his/her election and continuing for a term of four years until the second Monday in May, or until his/her successor has been duly elected and qualified. At the regular municipal election held in April of 2012, four councilmen shall be elected by district voting from each of the districts of the city. The term of the councilmen elected at the April 2012 regular municipal election shall be for three years, commencing on the second Monday in May following their election and continuing for a term of three years until the second Monday in May 2015, or until their successors have been duly elected and qualified. At the regular municipal election held in April of 2013, five councilmen shall be elected, four by district voting being from the districts and one at-large. The term of the councilmen elected at the April 2013 regular municipal election shall be for a period of four years, commencing on the second Monday in May following their election and continuing for a period of four years until the second Monday in May, or until their successors have been duly elected and qualified. Thereafter, commencing with the regular municipal election to be held in April of 2013, the terms of the councilmen shall be for a period of four years, commencing on the second Monday in May following their election and continuing for a term of four years until the second Monday in May, or until their successors have been duly elected and qualified. The mayor and at-large councilman shall be elected at alternating biennial regular municipal elections. In order to be eligible to be elected as mayor or as a member of council, the person must as of the date of the election be: (1) A citizen of the United States and of the State of Delaware; (2) A resident of the city and having continuously resided therein or in an area annexed to the city during the two years immediately preceding the day of the election; (3) A resident of the election district from which they are seeking election, unless they are seeking election as an at-large councilman or mayor; (4) Eighteen years of age or older; and (5) Nominated therefore, as hereinafter provided.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 6 Holding Other Office. Except where authorized by law, no council member shall hold any other elected public office, city office, or city employment during the term for which the member was elected to the council. No former council member shall hold any compensated appointive office or employment with the city until one year after the expiration of the term for which the member was elected to the council, unless granted a waiver by the Board of Ethics (Ethics Commission). ADOPTED: MARCH 25, 2013 PROPOSED RESOLUTION - NO. 2013-11 - SPRING CLEAN UP WEEK The City Clerk read the proposed Resolution designating April 15-26, 2013 as Spring Clean Up Weeks in the City of Dover. By motion of Mr. Bonar, seconded by Mr. Hutchison, Council, by a unanimous roll call vote (Williams absent), adopted Resolution No. 2013-11, as follows: A RESOLUTION PROPOSING APRIL 15 - APRIL 26, 2013 AS SPRING CLEANUP WEEKS WHEREAS, we are fortunate to live in a City so abundantly blessed with natural assets and we have a continuing responsibility for preserving our environment by keeping it clean, healthy, and beautiful; and WHEREAS, the Annual Old Dover Days celebration, a period set aside to honor the heritage of the City, will be celebrated May 3 - 5, 2013; and WHEREAS, during this celebration we have the opportunity to demonstrate to ourselves, our neighbors, and our visitors, our commitment to a clean and beautiful city. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1. That the weeks of April 15 - 26, 2013 are designated as SPRING CLEANUP WEEKS in the City of Dover. 2. That all organized and individual segments of our population participate in this noble effort by developing and carrying out imaginative clean-up, paint-up, and fix-up projects which will serve to enhance, restore, or maintain the beauty of all properties in our community. 3. All Spring Cleanup debris should be placed for pickup along with regular household garbage during the weeks of April 15 - 26, 2013 so that our City will exemplify cleanliness and beauty during the Old Dover Days celebration. ADOPTED: MARCH 25, 2013

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 7 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - MARCH 11, 2013 The Legislative, Finance, and Administration Committee met on March 11, 2013 with Chairman Lynn presiding. Permanent Assignment of Duties Associated with Interim Managerial Plan and Organizational Changes Mr. Scott Koenig, City Manager, reminded members that in December of 2011, he requested and implemented a number of organizational changes related to several staff vacancies and the changing needs of the City’s organization. He noted that since that time, a number of staff positions had been filled while others had been vacated through resignation or retirement. Mr. Koenig reviewed and requested support of permanent changes to staff assignments, salary and organizational structure, as follows: Public Works Under the original Interim Plan, Ms. Sharon Duca, P.E. was elevated to the position of Interim Public Works Director. Since that time, Ms. Duca has been offered and accepted the position of Public Works Director. One of her tasks has been to review the organizational structure of the reformed Public Works Department. In June 2012, the Public Utilities Operations/Construction Manager resigned from his position. Instead of filling this position, which supervised the City’s construction crew in addition to other duties, the staff members that formerly reported to the position were placed under the supervision of the Water/Wastewater Maintenance Supervisor, Mr. Ralph McDougall. Originally, their assignments were related mostly to general maintenance items. In February 2013, the construction crew aspect of their duties was re-activated to begin construction of a new water line to support the Garrison Farm Development. New projects will continue to be assigned to this crew under the supervision of Mr. McDougall. Since the construction crew was not formerly the responsibility of the Water/Wastewater Maintenance Supervisor, the Director of Public Works had requested a review of the position to ensure internal equity in pay with respect to other positions given the new duties. The Water/Wastewater Maintenance Supervisor position is a Labor Grade 122. Human Resources completed an internal review of this position related to other positions within the Department of Public Works. They also reviewed the salary range with respect to a similar position at Kent County. Based upon this review, staff recommended that the salary for this position be increased from $54,576 to $61,000. This is an increase of $6,424 or 11.77%. The effective date of this salary change should be retroactive to February 1, 2013. Mr. Koenig advised members that currently, there is still one (1) remaining position in the Department of Public Works that is receiving a managerial bonus related to the Interim Plan from December 2011. Due to recent retirements, a formal recommendation will be forthcoming in the next several months regarding this position and others within the department. Information Technology Mr. Koenig advised members that upon his appointment as Interim City Manager, he was informed of the capacity that Mr. Andy Siegel was serving in the Information Technology Department. In August 2010, Mr. Siegel was temporarily upgraded to the position of Interim Information

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 8 Technology Director by the former City Manager. His salary was placed at the entry level value of $76,314 for the grade of the Director’s position. Earlier this year, Mr. Koenig decided to offer Mr. Siegel the position of Information Technology Director, thus removing the interim label; however, no adjustment to his salary was made. Upon review of the circumstances, he was made aware that he had made no consideration for the roughly 2.5 years that Mr. Siegel served as the Interim Director. If Mr. Siegel had been credited with 2.5 years of experience in the salary offer for the Director’s position, the salary offer would have been $82,059; therefore, he recommended that his salary be increased from $76,314 to $82,059, an increase of $5,745 or 7.53%. He felt that the recommended salary should be retroactive to the date of promotion to the Director’s position. Finance Since becoming the City Manager, Mr. Koenig advised members that a large bulk of the responsibility of preparing the City’s Annual Budget had been shifted to the staff in the Finance Department. This was an effort to reduce duplication of effort and centralize budgeting efforts. With the retirement of the former Senior City Administrator in the City Manager’s office, it would have been necessary to hire additional staff to assist with the budget preparation and management. The transfer of the budget preparation function to the Finance Department has made it unnecessary to hire additional staff in the City Manager’s office. The Controller personally assumed much of the budget functions in prior years and opted to not accept compensation for these additional duties. Instead, the Controller offered a portion of the proposed managerial bonus to the Financial Reporting and Accounting Manager (Labor Grade 125), Mrs. Tracey Lisiecki, in the amount of $175 per month. This was done on a temporary basis and the bonus ceased in October 2012. The Human Resources Director has reviewed the position based on internal equity within the organization. Staff recommended the salary for this position be increased from $68,835.24 to $71,600. This is an increase of $2,764.76 or 4.01%. Planning In 2011 as part of the Interim Plan, the Director of Planning and Community Development, Mrs. Ann Marie Townshend, accepted the managerial responsibilities for the following divisions: Life Safety, Building Inspections, and Economic Development. These areas represented ten (10) positions and were in addition to her regular permanent responsibilities for Planning, Community Development and Code Enforcement. A managerial bonus of $350 per month was implemented to compensate Mrs. Townshend for these additional responsibilities. Her current salary ($91,775) plus the monthly managerial bonus ($350) equates to annual compensation of $95,975. In June of 2012, the Dover City Council voted to assign the oversight of the Economic Development Office and its three (3) employees to the Mayor. Also in June of 2012, Mr. Zachary Carter elected to retire from the City. Mr. Carter served as the Director of Parks and Recreation. Upon Mr. Carter’s retirement, the Library function became a direct report to the City Manager. In addition, discussions between the City Manager and Mrs. Townshend resulted in the temporary assignment of managerial oversight for the Parks and Recreation staff to Mrs. Townshend. Mrs. Townshend has been serving as the Department Head for the Parks and Recreation function since July 1, 2012. Mr. Koenig provided a summary of the Parks and Recreation functions.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 9 Mr. Koenig advised members that the assignment of these duties to Mrs. Townshend has allowed the City to eliminate the Parks and Recreation Director position from the budget. This amounts to an annual salary savings of roughly $81,000 per year. The City also has realized a saving in benefit load over and above the $81,000 in annual salary. Mrs. Townshend has requested consideration of the following annual salary: Current Salary ($91,775) + Current Managerial Bonus ($4,200) + Parks and Recreation Function ($11,340) = $107,315. Based on a business case review, the salary request of $11,340 to continue the managerial oversight of the Parks and Recreation Division is the lowest cost option. The City cannot hire managerial staff for less than $11,340 in salary. In viewing the current organizational structure of the City, the Parks and Recreation function cannot be easily assigned to another manager and the facts support that the assignment to the Director of Planning and Community Development has been a benefit to the City. Since the Director of Planning and Community Development is a Council-appointed position, the City Council must endorse the transfer of the managerial responsibilities as well as the proposed salary. The total increase from $91,775 to $107,315 is $15,540 or 16.93%. Currently, Mrs. Townshend’s position is the sixth highest paid position in the City. If the request is approved, the position will become the fourth highest paid position in the City. Summary As a follow up to the December 2011 Interim Managerial Plan which saved the City an estimated $215,000 in annual salary, Mr. Koenig requested salary increases for those positions served by specific members of City staff who have taken on additional duties or permanent assignments since the Interim Managerial Plan was placed into action, as follows: Percent Position Current Adjusted Difference Increase Water/Wastewater Supervisor $54,576 $ 61,000 $ 6,424 11.77 Information Technology Director $76,314 $ 82,059 $ 5,745 7.53 Fin. Reporting & Acct. Manager $68,835 $ 71,600 $ 2,765 4.01 Director of Planning & Insp. $91,775 $107,315 $15,340 16.93 Mr. Koenig indicated that the salary increases total $30,274. Total budgetary impact would be salary plus 40% load, which is roughly $42,383.60. Funding for these increases would need to be covered by unused salary in the current year and would need to be budgeted for in FY-2014. Mrs. Ann Marie Townshend, Director of Planning and Community Development, read the following statement into the record: “Thank you for the opportunity to explain my compensation proposal. The details of the proposal are in the packet, so I will not go over each and every detail, but I would like to highlight and clarify a few items. • Throughout my seven years with the City of Dover, I have been a devoted employee and have always worked hard to make sure that my efforts and those of my staff are in the best interest of the City. This is my home too, and I am firmly committed to making Dover a great place to live and work.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 10 • As outlined in the proposal, there have been added responsibilities to my position over the years that I have enthusiastically accepted, including the addition of economic development responsibilities in 2008, and again in 2011; and the management of the City's Municipal Storm Sewer Permit and reversing the City's non-compliance with the permit. • In December 2011, I was officially assigned oversight of Building Inspections, Licensing and Permitting, and Fire Marshal's Office and compensated with a $350/month bonus, total of $4,200 annually. I had been providing oversight for these areas without added compensation since Mr. Koenig was appointed interim City Manager in June 2011. • In July 2012, I gladly accepted oversight of the Recreation Division following Zach Carter's retirement. I indicated that I did not believe it necessary to delay the responsibilities until compensation could be worked out because I was well aware of the City's fiscal challenges, and I wanted to get a sense of what the demands of the new responsibilities would be. • For the last eight months, I have managed the Recreation Division, working closely with staff to evaluate the business operations, to reverse the declining revenues and to improve our programming – as stated at a recent seminar I attended, to make better best. We have had great success. N We have restructured the City's summer camp program so that it will make money instead of lose money – while making the program better for meeting the needs of working families by adding extended day camp. Our prices are still far less than many other camps, but we will make money instead of lose money on the program. N We have improved our outreach with the schools regarding our programming and seen an increase in participation. N We have adjusted our field rental fee schedule. N I have given staff the support needed to try new ideas and see if they work, including offering birthday party packages at the Pitts Center, and improving partnerships with other sports and recreation providers in the region. • All the while, I have continued working with the business community to modernize and simplify our zoning ordinance; continued our tough approach to code enforcement and addressing vacant and dangerous buildings; worked with the Police Department to develop our proposed Safe Communities program; worked with the Capital School District and DelDOT to address safe pedestrian access to the new High School; worked closely with Planning and Inspection staff to ensure that our business operation remains strong and improved it in a number of areas; and taken on many other projects and issues.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 11 • The City does not have to hire a Parks and Recreation Director, which is a savings of a minimum of $72,000 per year plus associated benefits. And our Recreation programs are thriving. • For me personally, this has meant more hours put in to get the job done, including many evenings and weekends. • What is the value of this to the City? The savings of eliminating the department head position (nearly $100,000 when benefits are factored in) combined with the business improvements we are implementing. • My request is for $11,340 annual salary for the Recreation function and $4,200 annual salary (my existing bonus amount) for the oversight of Licensing and Permitting, Fire Marshal's Office, and Building Inspection, for total of $15,540. And yes, technically speaking it is a 16.9% salary increase, but if the bonus is factored in, the increase is 11.8% over my current compensation.” Responding to Mr. Shevock, Mr. Koenig stated that the salaries for the vacated positions were eliminated from the FY2013 Budget; therefore, there was no unused salary for the Senior City Administrator or the Parks and Recreation Director. In response to Mr. Hare regarding salary comparisons for the positions, Mr. Koenig stated that the Water/Wastewater Supervisor position was compared to the City of Dover Water Production Supervisor, who is paid slightly higher but the technical requirements differ. He indicated that Kent County salary ranges were reviewed and were similar to the salary increases that staff recommended. In regard to the IT Director position, he explained that when the employee was assigned to the Interim IT Director position, he was paid the minimum amount; however, if the City had actually recruited to fill the IT Director’s position and the employee had been selected within the four (4) to six (6) months, the salary would have been appropriate. He explained that there was a 2½ year lapse between the time the employee began serving as the Interim IT Director and when he was actually offered the permanent Director’s position. As a result, this employee acquired 2½ years experience serving as a Director that he was not credited for in the salary calculation. He further explained that if a person had been selected from outside the City’s employment to fill the position and that individual had 2½ years of experience serving as an IT Director, the City would credit the individual for this experience as a Director in developing their salary. Referring to the IT Director, Mr. Hare suggested that the employee be provided a one-time bonus ($5,500-$6,000), noting that his salary was considerably less than $76,000 2½ years ago, and he questioned if his salary would have been set at the higher level if this individual had been selected at that time. Responding, Mr. Koenig stated that in every other instance when an employee is promoted, their years of experience are considered and salaries are offered accordingly. In the case of the IT Director, this did not occur and the recommendation would correct this error. The Committee recommended approval of staff’s recommendation for the permanent assignment of duties as outlined by the City Manager.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 12 During the Council meeting, Mr. Hare reiterated his feeling that action regarding this matter should be deferred until the City’s budget was approved and that any increase in compensation should be accomplished through some form of a bonus system until that time. Mr. Lynn moved for approval of the Committee’s recommendation, seconded by Mr. Anderson. Mr. Anderson indicated that he concurred with Mr. Hare and, therefore, would not support the Committee’s recommendation. Mr. Bonar advised members of his concurrence in this regard as well. The motion to approve the Committee’s recommendation for the permanent assignment of duties as outlined by the City Manager failed by a roll call vote of five (5) no (Anderson, Dixon, Perza, Bonar, and Hare), three (3) yes (Lynn, Hutchison, and Leary), and one (1) absent (Williams). Mr. Lynn suggested that the recommendations of the City Manager be considered individually. Mr. Anderson moved to reconsider the recommendations of the City Manager individually, seconded by Mr. Perza and carried by a roll call vote of five (5) yes (Anderson, Lynn, Perza, Hutchison, and Leary), three (3) no (Dixon, Bonar, and Hare), and one (1) absent (Williams). In response to Mr. Perza, Mr. Koenig stated that of the four (4) positions identified in the recommendation, only (1) was currently receiving a bonus. He stated that, under the proposal, all four (4) salaries would be adjusted and there would be no more bonus payments. He explained that the only bonus paid was to the Planning Director, as a result of her taking on an additional division on December 11, 2012. Responding to Mr. Hare, Mr. Koenig explained that the proposal was being recommended since it had been demonstrated that the total amount of funding for salaries that would be cut from the budget for these positions would exceed $300,000, plus the overhead load. In addition, it was his feeling that this proposal would resolve a fairness and equity issue that he would prefer to resolve now rather than later during the budget consideration. Responding to Council President Leary, Mr. Koenig confirmed that 345 full-time employees were proposed for the next fiscal year, compared to an estimated 370 five (5) years ago. He indicated that this recommendation would reduce the employee head count as well as salary and benefit costs. Council President Leary reminded members that one (1) of the positions was formerly occupied by an individual who retired at a salary level of approximately $80,000 plus benefits, and that the individual who assumed those duties had realigned contracts, found internal cost savings, and would be provided an increase of approximately $1,000 per month. Council President Leary noted that the savings from contract re-negotiations and the Human Resources issues more than exceeded the proposed increase in salary over a one (1) year period. As a result, he felt that if the proposal were approved, the City would be ahead $80,000.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 13 Concurring, Mr. Lynn stated that his support was not offered in an effort to rush to spend money but rather to realize a bargain. He also noted that, as mentioned in the material provided, there were some exemplary issues of employee selflessness. As an example, he stated that there were instances of department heads being given an opportunity for extra earnings and declining in order to protect other employees, and others who had assumed additional department head responsibilities. He reiterated that there was an equity and fairness issue and cautioned members that the City could not afford to lose talent, which had recently occurred in the Electric Department. Mr. Perza explained that the City sets salaries based on what the City can afford to pay and if an employee were to leave the City’s employment, several individuals would be in line to fill the position. Although it was not the City’s desire to lose an employee and this would not be the intent if salary increases were not provided, he stated that the City must live within the financial reality of the current economy. After further discussions with the City Manager, he agreed that it would be beneficial for the City to approve staff’s recommendation since it would save the City additional funds in the near future, explaining his preference would be to consolidate the positions rather than hire additional people at this time. Mr. Perza moved for approval of the Committee’s recommendation, rather than voting on each recommendation individually, as a result of the additional information provided by the City Manager. The motion was seconded by Mr. Bonar and carried by a roll call vote of five (5) yes (Lynn, Perza, Bonar, Hutchison, and Leary), three (3) no (Anderson, Dixon, and Hare), and one (1) absent (Williams). Downtown Dover Partnership (DDP) Request for Continued Staff Assistance and Support Members were advised that the Mayor and City Manager received a request from the Downtown Dover Partnership (DDP) for the City of Dover to continue to provide administrative support to the DDP via Ms. Beverly Jackson, Administrative Assistant, until December 31, 2013. Members were reminded that City Council authorized a funding transfer in the amount of $180,000 during the current fiscal year to assist the DDP with the hiring of staff and other expenses related to the DDP’s operating budget. The DDP’s new Executive Director began work on Monday, March 4, 2013. The requested additional assistance from City staff would enrich the transition period, given the substantial projects that are currently being undertaken by the DDP. Mr. Scott Koenig, City Manager, advised members that he and the Mayor had reviewed the request and believed it would be in the best interest of the City and the DDP to honor the request; however, it was felt that the extended relationship would require the endorsement of City Council, based upon the result of the City’s budget discussions last spring. He also advised members that the DDP had indicated that they would be submitting a request for financial assistance for the FY2014 Budget in an amount less than the $180,000; however, he stated that the exact amount was not known at this time. Staff recommended authorization to continue to provide administrative support to the Downtown Dover Partnership (DDP) via Ms. Beverly Jackson until December 31, 2013.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 14 Responding to Mr. Hare, Mr. Koenig anticipated that the DDP would be functioning administratively on their own by the end of the current year. In regard to contributions from the City, he stated that this date was questionable. He reminded members that the City collects the Business Improvement District (BID) Tax (approximately $51,600), which, according to the Dover Code, is to be dedicated to the former Main Street Program, whose function has been assumed by the DDP. He noted that it was the opinion of some that the $51,600 collected was a guaranteed amount to be provided to the DDP; others felt that this would be an administrative transfer offered by the City to the DDP. Mr. Koenig indicated his desire that contributions from the City would not be necessary after FY2014; however, he questioned if this would be possible. Mr. Gregg Moore, President of the DDP, introduced Mr. Louis Colôn, the new Executive Director of the DDP. He advised members that it was the opinion of the DDP that the BID Tax was due to the DDP through the former Main Street Program and that this was in accordance with State legislation. He stated that these monies are anticipated by all Main Street Programs throughout the State of Delaware. He reviewed the accomplishments of the DDP and their impact during the past year, as follows: 1) bringing the E-ZPass vendor downtown, which would provide 60 new jobs and up to 50 customers every day entering the building via Loockerman Street; 2) completion of the North Street Projects (all were invited to attend the Ceremonial Opening on March 28th at 10:30 a.m.); 3) breaking ground on improvements to North Street properties behind 22 and 24 Loockerman Street on March 11, 2013, which would aid in getting E-ZPass into the building; 4) the DDP being chosen by the Delaware Department of Transportation (DelDOT) for a $1M grant from the Transportation Enhancement Fund and the scheduling of the first meeting with DelDOT on March 21, 2013 to help facilitate continued improvements along North and other streets, which would aid in improving infrastructure that would otherwise be paid for by the City; 5) opening of the Bayard Pharmacy, which has provided seven (7) new jobs; 6) an application from the Family Dollar Store to locate downtown (where the former NAPA business was located), which was anticipated to provide 20 new jobs; and 6) the expansion of Wesley College’s nursing program, which has located to the Frear Building. In total, he stated that nearly 100 new jobs had been created this year associated with the DDP’s efforts. In terms of funding for the DDP, Mr. Moore stated that the DDP felt that a good transition for the new Executive Director was essential, which would include maintaining administrative support to the DDP via Ms. Beverly Jackson until December 31, 2013. He advised members that Mr. Colôn was in the process of creating the funding request for DDP and that a letter and justification for the request would be forwarded to the City Manager. Although the requested amount would be less than last year’s request, he stated that it would not be substantially less and provided various reasons, as follows: 1) parking revenues were down as a result of lost parking to the State of Delaware, as well as construction prohibiting the use of some parking areas, noting that there had not been an increase in parking rates for 30 years; 2) investment of over $500,000 in the 22-24 Loockerman Street building, which would house E-ZPass; 3) current assistance being provided to the Interfaith Mission for Housing to add facilities for daytime use for the homeless, explaining that this organization’s lease was provided at a reduced market rate; 4) providing reduced rental fees to the Inner City Cultural League; and 5) the delay in locating the vendor in the 22-24 Loockerman Street building since DelDOT must go through the process of choosing a vendor. Mr. Moore stated that once a

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 15 vendor is selected (in April), the DDP could begin their negotiations and then will have the task of designing the interior of the building, which would include the investment of over $300,000. Responding to Mr. Hare, Mr. Moore stated that renting to the E-ZPass Program would provide the DDP a significant amount of funding on a monthly basis, noting that there would be a five (5) year lease with a four (4) year extension. In addition, he stated that the DDP was considering a very large user (major employer) at the former Acme Site, which would also provide a revenue source. He advised members that these two (2) projects, and other similar projects, would allow the DDP to have an infusion of revenue that will assist the DDP in being self sufficient. Although he felt that the amount of financial assistance requests would decrease during the years, he anticipated that the DDP would always request some form of funding from the City to assist in providing improvements to the City’s downtown area and noted the detrimental affects that an unsuccessful downtown can have on its municipality and community as a whole. Mr. Hutchison relayed appreciation for the accomplishments of the DDP and felt that the funding request was small compared to the benefits received. The Committee recommended approval of the request to authorize the City’s administrative staff to continue to provide administrative support to the Downtown Dover Partnership (DDP) until December 31, 2013. By consent agenda, Mr. Bonar moved for approval of the Committee’s recommendation, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams). Update on Community Meeting - Role and Scope of the Historic District Commission and the Historic District During their meeting of January 14, 2013, members were advised of discussions that had been occurring regarding the role of Dover’s Historic District, and in particular, the Historic District Commission. Some in the community had faulted the Historic District Commission with adding roadblocks to projects that would support downtown redevelopment, or creating impediments to economic development and growth, while others saw the Historic District Commission as an important caretaker of the City’s rich history. Many of the discussions had taken place in informal venues among property owners, business owners, elected officials, and other stakeholders in the community. During their Regular Meeting of January 28, 2013, City Council approved the Committee’s recommendation that the Planning Office hold a public workshop (more than one if necessary) by the end of February 2013 to discuss the role and scope of the Historic District and Historic District Commission, and that staff report back to the Legislative, Finance, and Administration Committee during their first meeting in March 2013 with clear recommendations on whether and how the role and scope of the Historic District and/or the Historic District Commission should be modified.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 16 As directed, Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that on February 26, 2013, the Planning Office held a workshop that focused primarily on facilitated discussion of members of the public regarding the City’s Historic District Zone, Historic District Commission, and development review within the Historic District. She indicated that more than 30 members of the public attended the workshop, and that the workshop included a lot of valuable discussion regarding the importance of protecting the City’s historic resources. Some ideas were presented by members of the public regarding how the process could be streamlined and how the City could improve the preservation of its historic character. Although there were no concrete recommendations to implement immediately as a result of the workshop, Mrs. Townshend felt confident that proposed changes would be brought forward after further exploration. She advised members that during the spring months, staff would conduct additional public outreach, likely to include a survey to gauge public support for ideas that could potentially streamline the current review process, as well as enhance preservation of the City’s historic character and historic resources. Staff assured members that they would continue to be updated regarding this matter and that proposed changes to the process would ultimately be brought forward for the Committee’s review and recommendation. No further action was taken by the Committee. Proposed Ordinance - Staff Substitute #2 for Ordinance #2013-04 - Amending Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings During their meeting of January 14, 2013, members were provided Proposed Ordinance #2013-04 amending Chapter 22 - Building and Building Regulations, Article X - Rental Dwellings to create a Crime Free Housing Program. During their Regular Meeting of January 28, 2013, City Council considered proposed Ordinance #2013-04 amending Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings, without a recommendation by the Committee. Staff advised members that several concerns were relayed during the Committee meeting and in a letter from local Realtors. As a result, staff met with Deputy City Solicitor Pepper, Police Chief Hosfelt, MCpl. Bernat, and Councilman Lynn to develop two (2) staff amendments. These amendments were presented to City Council for their review and consideration, which resulted in additional recommendations by City Council. After much discussion, it was suggested that all of the amendments proposed during the discussion should be consolidated and presented as a whole. Therefore, City Council referred the matter back to the Committee for their review and recommendation. During the Committee Meeting of February 11, 2013, members recommended that Staff Substitute #1 for Ordinance #2013-04 be referred back to staff to allow for the inclusion of the changes presented by Mr. Phil McGinnis, Policy Director for the Kent County Association of Realtors, and to allow for assurance that the concerns relayed by Chief Magistrate Alan G. Davis had been addressed. The Committee’s recommendation was approved by City Council during their Regular Meeting of February 25, 2013.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 17 As a result of the previous action, staff submitted Staff Substitute #2 for Ordinance #2013-04 - Amending Chapter 22 - Buildings and Building Regulations, Article X - Rental Dwellings for the Committee’s consideration and recommendation. Mrs. Townshend reviewed the substitute ordinance, noting that changes were highlighted for better clarification. In reviewing Lines 145-148, she assured members that the Landlord/Tenant Code for the State of Delaware includes language which specifically indicated that there were grounds for eviction for violating a City ordinance. Also, as a result of several concerns relayed, she stated that the seminar specified had been changed to voluntary; however, she noted that there were clear exceptions that would require a landlord to attend a Safe Community seminar. With reference to Lines 200-204, Eviction Required, Mrs. Townshend stated that the language regarding evictions was derived from Department of Housing and Urban Development (HUD) documents written for public housing. Mrs. Townshend stated that the words “crime free housing” throughout the document had been changed to “safe communities” due to an attempt by those in charge of Crime Free Housing to trademark the term “crime free housing.” Mrs. Townshend advised members that she and Police Chief Hosfelt met with the City Manager and Police Chief of the City of Harrington, where a similar program was instituted that offered the seminar on a voluntary basis. She stated that Harrington’s program had been very well received and landlords from outside of the jurisdiction had attended and indicated appreciation for the knowledge attained. Staff also worked with the Attorney General’s Office, who had reviewed the proposed amendments, which were consistent with some of the practices they were encouraging. Police Chief Hosfelt indicated his feeling that the City had an opportunity to take positive action and help the Police Department to rid neighborhoods of problem tenants. He noted that the Police Department met with Mr. Dan Logan, representative of the Attorney General’s Office, who specializes in these types of situations throughout the State and prosecutes accordingly in Wilmington and that Mr. Logan supported the recommendations. Chief Hosfelt suggested that the City take a lead in this matter, urging members to approve the staff recommendation or, at a minimum, to forward the proposed ordinance to City Council for action. Responding to Mr. Shevock, Mrs. Townshend stated that the Inspections Division would be responsible for taking action in accordance with the ordinance. In response to Mr. Shevock’s concerns regarding the possibility of neighbors issuing complaints to the Police Department simply because of their dislike for a neighbor, Chief Hosfelt stated that such a situation would not be considered a criminal offense but would be similar to a civil dispute and that the police officers would attempt to mediate these situations. He stated that any complaints received must be substantiated and that case-by-case review may be needed. Mr. Rushe noted that the proposed amendment still included the terminology “crime free.” In addition, referring to Lines 198-199, he suggested that the broad term “template” be changed to something more specific since “template” had several interpretations. In Line 44, he stated that the word “let” should be “rent.” He relayed appreciation to staff for their work regarding this matter.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 18 Mr. Dixon relayed his concerns with fair treatment of people and the potential for the ordinance to cause homelessness. He also noted that, in accordance with the proposal, parents could be evicted for the actions of their teenaged children. It was his feeling that the proposed amendments could serve the City well or poorly and suggested that the City be very careful in following the landlord/tenant laws. Council President Leary advised members that he received a call from a constituent residing in The Hamlet earlier in the day regarding an issue involving the same tenant, same address, etc., that had previously caused concerns. It was his feeling that the City could not allow its citizens to continue to live in this way and that action must be taken to allow for a decent quality of life. Mayor Carey stated that he too had received phone calls from citizens and he felt that there was no need for anyone to have to live in such difficult situations. He indicated his support of the proposed amendments. Dr. Todd Stonesifer, 115 N. State Street, addressed members on behalf of the Kent County Association of Realtors (KCAR). He relayed appreciation for the efforts of the City and the opportunity to voice his organization’s concerns. He stated that the KCAR supported the proposed amendments, explaining that staff had implemented all of the language that the KCAR had requested to be changed. Mr. James McGiffin, 500 N. State Street, stated that he represents tenants in his employment, particularly those with low incomes throughout the City. He relayed appreciation to Mrs. Townshend, explaining that he met with her on several occasions to discuss the proposed amendments and found her to be very responsive. He stated that generally, he approved of the proposed amendment as presented and felt that it was fair, understandable, etc. However, he suggested that members consider amending the phrase “other person associated with the tenant,” explaining his feeling that it was very broad to make a tenant responsible for any other person associated with the tenant. For example, he stated that individuals could be associated through their membership and/or attendance at a church, or through other memberships (noting that he, along with Mr. Rushe and Mr. Lynn were associated as members of the Kent County Bar Association). Mr. McGiffin suggested that the language from the HUD regulations, “any person under the tenant’s control,” be considered to replace this phrase. He stated that the phrase appears in Lines 147, 158, and 202. Ms. Sarah Herbert, 223 N. Bradford Street, indicated that her residence is located adjacent to Wesley College and is surrounded by numerous rental properties that appear to be vacant. She advised members that often parents will purchase a property for their child to occupy while attending school and rent to other students. The child whose parents own the property serves as a property manager; therefore, these properties do not appear to be rented structures and homes. She questioned if the proposed amendment would apply to these types of situations. Responding, Mrs. Townshend stated that currently the City considers property owned by an individual who allows their child to live in said home not to be a rental property. She stated that this type of scenario is becoming more and more prevalent. She suggested that there may be a need to review this matter to determine how the Dover Code should be applied since there are individuals who pay rent to live at the residence.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 19 Responding to Mr. Hare, Mrs. Townshend stated that there are several properties within the City where a parent purchases a property for their child to live and because they are an immediate family member and rent is not collected, they are not required to obtain a rental permit. She stated that when there are other individuals residing at the property who are paying rent, these properties are clearly rental. It was her opinion that staff should begin implementing the requirement differently than has been done in the past. Senator Brian Bushweller relayed appreciation to members of the Committee, Council, and City Staff for development of the proposal, indicating that he had dealt with these types of issues that can be ruinous to neighborhoods and particularly to those who reside adjacent to and near the problematic properties. He encouraged members to support the proposed amendment and forward it to City Council for approval. The Committee recommended adoption of Staff Substitute #2 for Ordinance #2013-04, as amended. By consent agenda, Mr. Bonar moved for approval of the Committee’s recommendation, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams). (The First Reading of the ordinance will take place during the latter part of the meeting.) Mr. Lynn moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Dixon and unanimously carried. SPECIAL PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - MARCH 18, 2013 A Special Parks, Recreation, and Community Enhancement Committee Meeting was held on March 18, 2013 with Chairman Bonar presiding. Community Development Block Grant (CDBG) Application Review Mrs. Tracey Harvey, Planner I, noted that since the City had converted to multi-year Community Development Block Grant (CDBG) projects, the annual review process would consist of funding the previously approved multi-year projects for the Action Plan through 2014, when the current Consolidated Plan would end. Members were provided a revised listing of CDBG Federal Resources Available for Use 7/01/13 - 6/30/14. Mrs. Harvey advised members that the total amount of grant funds available for activities was $178,850 and explained the grant allocation requirements as follows: CDBG Funds Allocation $215,009 Anticipated Program Income $ 8,554 Total Grant Allocation $223,563 20% of the grant must be allocated for $223,563 Program Administration x.20 $ 44,713

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 20 Public Service activities cannot exceed 15% $223,563 of the Grant x.15 $ 33,535 Total grant Funds Available for Activities $178,850 Total Grant Request $236,500 Mrs. Harvey explained that 20% ($44,713) was to be allocated for program administration and funds awarded for public service activities could not exceed 15% of the total grant allocation ($33,535) (City Clerk’s Office Note: A rounding error in the calculation for the public service activities allocation in the amount of $1 was subsequently discovered and will be corrected in the final action plan prior to City Council approval). She reviewed the grant application requests, as follows: Applicant Amount Requested Dover Interfaith Mission for Housing $27,500 Milford Housing Development Corp. (Rehab) $60,000 Milford Housing Development Corp. (Emer.) $40,000 NCALL $9,000 Elizabeth W. Murphey School $60,000 Homeownership Assistance Program $40,000 Mrs. Harvey provided an outline of the amounts granted to the CDBG applicants during the previous year for ease of reference while reviewing the current requests. In response to Mr. Bonar concerning the allocation of funds, Mrs. Harvey explained that the federal government dictates the percentages for public service activities (15%) and program administration (20%). She noted that funds could be transferred from one group to another (public service vs. non- public service activities); however, public service allocations were capped at 15% and funds allocated could not exceed $178,850. Mrs. Harvey reviewed the funding request from Dover Interfaith Mission for Housing (DIMH), advising members that this organization had been a grantee for several years and was seeking $27,500 in funding. Mrs. Harvey reminded members that DIMH and the National Council on Agricultural Life and Labor (NCALL) were public service organizations; therefore, funding for these organizations could not exceed 15% of the grant. Other groups were not restricted. In addition, she stated that funding for the DIMH could not exceed the $27,500 that was requested. Mrs. Horsey asked if DIMH was aware that additional funds (in excess of $27,500) might be available. Responding, Mrs. Harvey stated that the DIMH realized that there had been a reduction in funding and limited their request to $27,500. She noted that in the past they had requested and received a $60,000 rehabilitation grant (not a public service request); however, CDBG funds were now being used only for operational costs.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 21 The Committee recommended fully funding the Dover Interfaith Mission for Housing (DIMH) request at $27,500, with the remaining $6,035 of public service funds to be given to the National Council on Life and Labor (NCALL). By consent agenda, Mr. Bonar moved for approval of the Committee’s recommendation, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams). Mrs. Harvey reviewed the request submitted by the Milford Housing Development Corporation (MHDC) Rehabilitation Program. Responding to Mr. Bonar, Mrs. Harvey stated that all of MHDC’s properties in this program were located within the City of Dover and they were currently working on four (4) properties. Mrs. Ann Marie Townshend, Director of Planning and Community Development, reminded the Committee that the MHDC Rehabilitation Program was formerly managed by the City. At that time, homeowners applied for housing rehabilitation funds and the City bid out the work, developed specifications, hired contractors, etc. She indicated that MHDC was now performing these functions and the City receives and pays related invoices. Responding to Mr. Bonar, Mrs. Townshend advised that the City still oversees the program. In response to Mr. Lewis, Mrs. Harvey stated that approximately $50,000 in funding ($40,000 plus an additional $10,000 reallocated from American Disability Act (ADA) funding) was granted to the MHDC Rehabilitation Program last year; however, none of these funds were depleted due to issues with the waiting list. Clarifying, Mrs. Townshend explained that these issues were related to problems qualifying the individuals on the waiting list for the program and that this had now been resolved. Responding to Mrs. Horsey, Mrs. Harvey stated she believed that MHDC would be able to expend the funds since the waiting list had been opened and many of the previous concerns had been resolved. She noted that the organization would be expected to expend all of the funds previously granted, as well as current funds, within the one (1) year time frame. Mrs. Harvey also clarified that the MHDC Emergency Home Repair Program had spent the allocated funds. In response to Mr. Bonar, Mrs. Harvey advised members that there was a continuing need for these services, noting that she receives calls daily for housing assistance. Responding to Mrs. Horsey, Mrs. Harvey indicated that the applications reviewed today were the only applications being considered and that Serenity Place (which was funded last year) did not reapply. At the suggestion of Mrs. Harvey, members agreed to review the other applications and return to this program before making a decision.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 22 Mrs. Harvey reviewed the application from the Milford Housing Development Corporation (MHDC) Emergency Home Repair Program. Mrs. Horsey questioned why more money had not been allocated to the MHDC Emergency Home Repair Program, since these funds could be expended faster. Responding, Mrs. Harvey stated that the MHDC Rehabilitation Program was more costly due to the type of renovations. Mrs. Horsey suggested waiting to make a decision on this program and perhaps allocate additional funds to the program; however, Mrs. Harvey indicated that the allocation of funds could not exceed the requested amount. Mrs. Townshend reminded members that $236,500 in funding had been requested; however, only $178,850 was available for allocation among the applicants. The Committee recommended fully funding the Milford Housing Development Corporation (MHDC) Emergency Home Repair Program at $40,000. By consent agenda, Mr. Bonar moved for approval of the Committee’s recommendation, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams). Mrs. Harvey reviewed the request from the Elizabeth W. Murphey School for $60,000 for replacement of windows in existing buildings. Responding to Mr. Bonar, Mrs. Harvey stated that although the school had undertaken a window replacement program, a number of windows remained due to the high replacement cost related to the age of the buildings. In response to Mr. Lewis, Mrs. Harvey stated that $60,000 would cover the cost of replacing 49 of 90 windows. She noted that these buildings were in the Historic District and must comply with certain specifications. Mrs. Townshend indicated that the school was required to bid the window replacement project competitively. Mrs. Horsey suggested delaying a decision on Murphey School until after the Homeownership Assistance Program was reviewed. Mrs. Harvey explained there was great demand for the Homeownership Assistance Program, noting that funds allocated last year were depleted as of February 2013. She advised members that the Homeownership Assistance Program did not have the same limitations as the Neighborhood Stabilization Program (NSP) and that any home could be purchased under the program, including new construction anywhere within the City of Dover. The Committee recommended fully funding the Homeownership Assistance Program at $40,000. By consent agenda, Mr. Bonar moved for approval of the Committee’s recommendation, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams).

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 23 Mr. Lewis suggested splitting the remaining unallocated funds ($65,315) equally to the two (2) remaining programs, the MHDC Rehabilitation program and the Elizabeth W. Murphey School, which would equate to $32,657.50 each. In response to Mr. Perza, Mrs. Harvey advised that although spending for each house was capped at $15,000, not every home would require the maximum funding. The Committee recommended dividing the remaining $65,315 in available funds equally between Milford Housing Development Corporation (MHDC) Rehabilitation Program and the Elizabeth W. Murphey School, with each organization receiving $32,657.50. By consent agenda, Mr. Bonar moved for approval of the Committee’s recommendation, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams). Mr. Bonar requested that the Committee be provided assistance in the way of recommendations regarding priorities for the various applications when this process takes place next year, so that it could be determined if any cuts could be made or if additional funding could be sought. Mrs. Harvey reminded members that in 2015 they would be reviewing a new CDBG Consolidated Plan. Mrs. Harvey summarized the Committee’s CDBG funding recommendations for FY13, as follows: Amount Amount Applicant Requested Recommended Dover Interfaith Mission for Housing $27,500 $27,500.00 Milford Housing Development Corp. (Rehab) $60,000 $32,657.50 Milford Housing Development Corp. (Emer.) $40,000 $40,000.00 NCALL $ 9,000 $6,035.00 Elizabeth W. Murphey School $60,000 $32,657.50 Homeownership Assistance Program $40,000 $40,000.00 By consent agenda, Mr. Bonar moved for acceptance of the Special Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Anderson, Dixon, Lynn, Bonar, Hare, Hutchison, and Leary), one (1) no (Perza), and one (1) absent (Williams).

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 24 DEDICATION OF RIGHTS-OF-WAY AND PUBLIC INFRASTRUCTURE (Utility Committee - February 25, 2013) During their Regular Meeting of March 11, 2013, City Council deferred action on the Utility Committee’s recommendation for acceptance of the dedication of rights-of-way and public infrastructure in Phase VI of the Village of Westover Subdivision, including all of the referenced public improvements. Mr. Scott Koenig, City Manager, reminded members that he had requested that action be deferred to allow staff to resolve issues related to the Letter of Credit for this phase of the subdivision. Since that time, he stated that the City of Dover had received funds from M&T Bank in the amount of $264,765 which represents all funds covered by the Letter of Credit. As a result, staff requested approval of the dedication of rights-of-way and infrastructure in order for the City to proceed with the completion of the roads, sidewalks, and driveway aprons in this phase of the subdivision. Mr. Koenig indicated that the work would be added to one (1) of the City’s unit price Street Program contracts. Mr. Lynn moved for approval of the Committee’s recommendation for acceptance of the dedication of rights-of-way and public infrastructure in Phase VI of the Village of Westover Subdivision, including all of the referenced public improvements. The motion was seconded by Mr. Bonar and carried by a unanimous roll call vote (Williams absent). FIRST READING - PROPOSED ORDINANCE Council President Leary reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or could be obtained from the City Clerk's Office. Final action by Council on the proposed ordinance will take place during the Council Meeting of April 8, 2013. Mrs. Ann Marie Townshend, Director of Planning and Community Development, briefed members on Staff Substitute #2 with LF&A #1 for Proposed Ordinance #2013-04, explaining that it would add a requirement that landlords participate in a safe communities program that includes participation in a safe communities seminar offered by the Dover Police Department. A safe communities addendum would also be included in leases. In addition, the proposed ordinance would allow for the prorating of rental permit fees for permits purchased after the beginning of the permit year. Mrs. Townshend announced that the first Safe Community Landlord Training was scheduled to be held on April 13, 2013. She assured members that the training was voluntary unless a landlord’s property had been a source of criminal complaints and the landlord had not fulfilled responsibilities in this regard. She noted that staff had received proposed amendments from former Councilman McGiffin which had been incorporated into the First Reading. Referring to the additional amendments proposed by Mr. Perza (Exhibit #1), Mrs. Townshend stated that the majority were “typographical and clerical” corrections (such as replacing “crime free” with “safe communities”) and that staff had no opposition to incorporating those amendments into the Proposed Ordinance.

CITY COUNCIL MEETING OF MARCH 25, 2013 PAGE 25 In response to Mr. Dixon, Mrs. Townshend explained a current situation where parents had children in their residence who were repeatedly being arrested, going to jail, being released, and then continuing the same behaviors, creating a safety problem for the community. Unfortunately, she noted that the justice system was slow and prisons were crowded, so these individuals return home and the neighbors are put at risk, which causes a problem for the City. Mr. Perza moved for the proposed amendments, as outlined in Exhibit #1, to be included in the First Reading of the Proposed Ordinance, seconded by Mr. Bonar and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Ordinance Amendment as read by the City Clerk, by title only, as follows: STAFF SUBSTITUTE #2, WITH LF&A #1 FOR ORDINANCE #2013-04, AS AMENDED - AMENDING CHAPTER 22 - BUILDINGS AND BUILDING REGULATIONS, ARTICLE X - RENTAL DWELLINGS COUNCIL MEMBERS ANNOUNCEMENTS There were no announcements. Mr. Bonar moved for adjournment, seconded by Mr. Hare and unanimously carried. Meeting Adjourned at 8:51 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of March 25, 2013, are hereby approved. CARLETON E. CAREY, SR. MAYOR /TM S:\AGENDAS-MINUTES-PACKETS\Council-Packets\2013\04-08-2013\03-25-2013 Council.wpd Exhibit Exhibit #1 - Safe Communities Ordinance Amendments Submitted by Councilman Perza

EXHIBIT #1 Regular Council Meeting of 03/25/2013 From: Adam Perza [mailto:adamperza@gmail.com] Sent: Monday, March 25, 2013 12:07 PM To: McDowell, Traci Cc: City Clerks Office; Townshend, Ann Marie; WPepper@schmittrod.com; amp Subject: Safe communities ordinance amendments Traci, Plan to propose the following amendments to the safe communities ordinance tonight. For purposes of providing the membership with hardcopies of proposed amendment to read, the amendments are below: Amendments are in bold and underlined, my explanation in parenthesis immediately following: Line 21 (1) Dwelling unit… (adds paragraph number for later reference) Line 24 (2) Multiple-family… (adds paragraph number for later reference) Line 28 (3) Rental dwelling … (adds paragraph number for later reference) Line 31 (4) Single-family dwellings … (adds paragraph number for later reference) Line 35-6 (5) Criminal activity is defined as any crime classified by applicable law as a (a) Felony, (b) Class A Misdemeanor, or (c) any of the following offenses: any drug offense defined by Title 16 of the Delaware Code, and the following misdemeanors in addition to any Class A misdemeanor, as defined by Title 11 of the Delaware Code: §601-offensive touching, §602-menacing, §628-vehicular assault 3, §763-sexual harassment, §764-indecent exposure, §811-criminal mischief, §812-graffiti, §820-trespassing, §821/2/3-criminal trespassing, §1105-crime against a vulnerable adult, §1106-unlawfully dealing with a child, §1301-disorderly conduct, §1313-malicious interference with emergency communications, §1315-public intoxication, §1321-loitering, §1322-criminal nuisance, §1323-obstructing of public passage, §1341-lewdness, §1342- prostitution, §1343-patronizing a prostitute, §1445-unlawfully dealing with a dangerous weapon, §1446-unlawfully dealing with a switchblade knife, Line 81 An executed copy of the safe communities lease addendum as specified in § 22-372 shall be required for all rental dwellings in the City of Dover prior to establishment of a utility account for the premises. (Delaware law does not require residential leases to be in writing.) Line 166 … Such notice shall be sent by U.S. Mail, evidenced by Certificate of Mailing to the … (limits possibility of property owner/property manager from claiming non-receipt of notice) Line 187 … shall provide the safe communities addendum (maintains addendum references consistent to “safe communities” instead of “crime free”)

Line 193-6 (a) If the tenant, any member of the tenant’s household, any guest or other person under tenant’s control engages in criminal activity as defined by § 22-331(c)(4) and Chapter 22 of the Code on three or more occasions within a 12-month period, the chief of police shall notify the department of planning and inspections to initiate the safe communities lease termination notice procedure directing the property owner or property manager to terminate the tenancy. (maintains consistent references to guests and persons “under tenant’s control” previously approved by the committee after public hearing; eliminates individual discretion of city officer whether to enforce or not enforce) Line 200 … Such notice shall be sent by U.S. Mail, evidenced by Certificate of Mailing to the … (limits possibility of property owner/property manager from claiming non-receipt of notice) --

Dover Police Department 2012 Annual Report

City of Dover Police Department Annual Report 2012 Table of Contents Letter by Chief James E. Hosfelt, Jr. 3-4 Criminal Investigation Unit—Detective Section 42 Complaints Five Year Comparison Graph 5 Drugs, Vice & Organized Crime Section 43 Total Group A Crime Five Year Comparison Graph 6 Crime Scene Investigation Unit 44 Violent Crime Graph 7 Juvenile Section 45 Robberies Five Year Comparison Graph 8 911 Center 46 Robberies Clearance Rate Graph 9 Patrol Unit 47 Burglaries Five Year Comparison 10 C.A.R.S. / Crash Investigation & 48 Burglary Clearance Rate 11 Reconstruction Team Drug Offenses Five Year Comparison 12 Community Policing Section & 49 Actual Drug Arrests Graph 13 Sex Offender Enforcement Section Property Crime Five Year Comparison Graph 14 K-9 Section 50 Crime Clearance Comparison Chart 15 Motorcycle Section 51 Criminal Summary Chart 16-17 Parking Enforcement Attendants & 52 Crashes Five Year Comparison Graph 18 Animal Control Crashes Breakdown Five Year Comparison Chart 19 Police Resources Manager & 53 Traffic Crash Summary Chart 20 Central Services Coordinator Traffic Arrests Five Year Comparison Graph 21 Evidence Technician/Photographer & 53 Traffic Arrests Summary Chart 22 Building Maintenance Parking Fines and Reports Graph 23 LAN Analyst & Records Unit 54 City Ordinance Summons Issued/Paid Graph 24 Victim Services Unit 55 City Ordinance Summons Issued/Paid Chart 25 Planning & Training Section 56 Police Time/Distribution Hours Chart 26 Accreditation Section & Citizens Police 57 Miscellaneous Calls for Service Chart 27 Academy Grand Funding Summary 28 Police Chaplains & Volunteer 58 Dover Police Organizational Chart 29 Honor Guard & Bag Pipers 59 Dover Police Staff 30 Retirements 60-61 Promotions 31 Officers of the Quarter– 1st & 2nd Qtr. 32 Officers of the Quarter—3rd & 4th Qtr. 33 Civilians of the Quarter—1st & 2nd Qtr. 34 Special thanks to: Civilians of the Quarter—3rd & 4th Qtr. 35 Officer & Civilian of the Year 36 MCpl. Christopher Hermance for the cover photograph Awards Ceremonies 37 New Officers 38 and Weapons Destruction 39 Mr. Robert Neylan for the numerous photographs featured Crisis Negotiation Team 40 in the Dover Police Department 2012 Annual Report Public Information Officer & Internal Affairs 41 Dover Police Department 2012 Annual Report

March 12, 2013 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: It is my pleasure to submit to you the 2012 Annual Report of the Dover Police Department. This past year proved to be a challenging year for the employees of the Dover Police Department and I am proud of the work completed with reduced staff throughout 2012. It is my belief that 2013 will prove to be another chal- lenging year for all those involved in public safety, but I assure you the employees of the Dover Police De- partment are up to the task. When reviewing this report you will first notice that the Department’s total complaints have increased 3.5%, which is a total of 1,275 more complaints then the previous year. Although our total complaints have in- creased, I am happy to report the total number of Group A Crimes has decreased 2.5% and the city experi- enced a 7.6% decrease in violent crime, which includes murder, forcible rape, robbery and aggravated as- sault. The Dover Police Department continues to excel in investigating major crimes. We have some of the high- est clearance rates in the nation when compared to cities of similar size. This year we experienced 3 fewer robberies than in 2011 and 63% of these crimes were cleared. There were 129 burglary investigations in 2012, 17 less than 2011. Of the 129 burglaries, 62% of these crimes were cleared. As you view the graphs on pages 9 and 11 you will see that we have greatly exceeded national averages again this year. It has long been the philosophy of the Dover Police Department that a very large percentage of crime in Do- ver is tied to illegal drugs. This year the Drugs, Vice and Organized Crime Section accounted for 1,951 pro- active arrests involving drugs, prostitution and counterfeit merchandise. As a result of these arrests, this group of officers seized significant amounts of illegal drugs and money. These seizures include 4,240 grams of marijuana, 2,710 grams of cocaine, 161 grams of heroin, 2,008 prescription pills and $129,000.00 in currency. Dover Police Department 2012 Annual Report

Dover Police Department 2012 Annual Report You will also notice that the number of crashes (accidents) has increased 8% from the previous year. This is the first time in several years that we have had an increase in traffic crashes and I would assume it is a direct correlation to a reduction in traffic arrests. Traffic arrests for calendar year 2012 decreased by 16% as compared to 2011. The total number of traffic arrests this year is 16,005. Additionally, the Dover Police Department issued 1,345 traffic reprimands (warnings). In closing, I would encourage you to review this report in its entirety since I have only taken the time to high- light a few specific areas. As Chief of Police I take great pride in the amount of hard work and dedication put forth by my co-workers, the employees of the Dover Police Department. It is our intention to continue the good work we have completed this year and build upon it in 2013. Respectfully submitted, James E. Hosfelt, Jr. Chief of Police JEH/mss enclosure Dover Police Department 2012 Annual Report

City of Dover Police Department Annual Report Complaints Five Year Comparison Dover Police Department 2012 Annual Report Page 5

City of Dover Police Department Annual Report Total Group A Crime Five Year Comparison Dover Police Department 2012 Annual Report Page 6

City of Dover Police Department Annual Report Violent Crime (Murder, Forcible Rape, Robbery, Aggravated Assault) Five Year Comparison Dover Police Department 2012 Annual Report Page 7

City of Dover Police Department Annual Report Robberies Five Year Comparison Dover Police Department 2012 Annual Report Page 8

City of Dover Police Department Annual Report Robberies Clearance Rate Dover Police Department vs. Nation Dover Police Department 2012 Annual Report Page 9

City of Dover Police Department Annual Report Burglaries Five Year Comparison Dover Police Department 2012 Annual Report Page 10

City of Dover Police Department Annual Report Burglary Clearance Rate Dover Police Department vs. Nation Dover Police Department 2012 Annual Report Page 11

City of Dover Police Department Annual Report Drug Offenses Five Year Comparison Dover Police Department 2012 Annual Report Page 12

City of Dover Police Department Annual Report Actual Drug Arrests made by the Drugs, Vice and Organized Crime Section Dover Police Department 2012 Annual Report Page 13

City of Dover Police Department Annual Report Property Crime (Burglary, Theft, Motor Vehicle Theft, Arson) Five Year Comparison Dover Police Department 2012 Annual Report Page 14

CRIME CLEARANCE COMPARISON NATIONAL AVERAGE VS. DOVER POLICE DEPARTMENT CITIES WITH POPULATION 25,000 TO 49,999 NATIONAL 2011 DOVER 2011 DOVER 2012 VIOLENT CRIME (TOTAL) 49.8% 67.8% 76.1% Murder 71.5% 100.0% 100.0% Forcible Rape 35.3% 100.0% 80.6% Robbery 32.6% 56.4% 63.2% Aggravated Assault 58.9% 65.7% 79.2% PROPERTY CRIME (TOTAL) 21.7% 43.2% 44.6% Burglary 12.6% 58.9% 61.7% Theft 25.1% 42.7% 44.2% Motor Vehicle Theft 13.4% 27.6% 19.4% Arson 20.3% 50.0% 70.0% FORCIBLE RAPE Rape by Force 33.9% 100.0% 82.4% Assault to Rape 42.0% 100.0% 76.9% ROBBERY Firearm 28.2% 52.3% 62.2% Knife 36.0% 80.0% 100.0% Other Dangerous Weapon 33.1% 83.3% 75.0% Strongarm 35.0% 52.2% 50.0% AGGRAVATED ASSAULT Firearm 45.9% 51.5% 72.5% Knife 63.2% 74.0% 86.3% Other Dangerous Weapon 58.2% 78.2% 88.9% Hands, Feet, Other 62.2% 74.2% 68.4% BURGLARY Forcible Entry 11.8% 52.9% 48.0% Unlawful Entry, No Force 13.7% 62.7% 80.4% Attempted Forcible Entry 10.0% 100.0% 100.0% MOTOR VEHICLE THEFT Autos 14.0% 31.0% 28.2% Trucks and Buses 11.2% 66.7% 16.7% Other Vehicles 8.9% 8.7% 0.0% ARSON Structural 24.0% 50.0% 83.3% Mobile 12.9% N/A N/A Other 19.5% 66.7% 50.0% Dover Police Department 2012 Annual Report Page 15

City of Dover Police Department Annual Report CRIMINAL SUMMARY OFFENSES ARRESTS Page 1 of 2 RECEIVED CLEARED ADULT JUVENILE GROUP A OFFENSES 2011 2012 2011 2012 2011 2012 2011 2012 CRIMINAL HOMICIDE TOTAL 6 1 6 1 9 2 1 0 MURDER NON-NEG. MANSLAUGHTER 5 1 5 1 8 2 1 0 NEGLIGENT MANSLAUGHTER 1 0 1 0 1 0 0 0 KIDNAPPING AND ABDUCTION 26 34 24 31 24 29 1 1 SEXUAL OFFENSES, FORCIBLE 37 31 37 25 19 11 3 3 RAPE BY FORCE 18 17 18 14 9 7 2 2 RAPE BY FORCE - ATTEMPTED 0 0 0 0 0 0 0 0 FORCIBLE SODOMY 0 0 0 0 0 0 0 0 SEXUAL ASSAULT WITH AN OBJECT 0 1 0 1 0 0 0 0 FORCIBLE FONDLING 19 13 19 10 10 4 1 1 FORCIBLE FONDLING - ATTEMPTED 0 0 0 0 0 0 0 0 ROBBERY TOTAL 78 68 44 43 35 33 8 11 FIREARM 44 37 23 23 19 22 5 5 KNIFE OR CUTTING INSTRUMENT 5 7 4 7 3 3 3 0 OTHER DANGEROUS WEAPON 6 4 5 3 4 3 0 0 STRONGARM 23 20 12 10 9 5 0 6 ASSAULT TOTAL 1139 1153 958 995 668 605 102 94 AGGRAVATED TOTAL 233 226 153 179 109 88 17 13 AGGRAVATED, FIREARM 97 102 50 74 26 25 3 2 AGGRAVATED, KNIFE/CUTTING INST 50 51 37 44 27 28 1 5 AGGRAVATED, OTHER WEAPON 55 54 43 48 32 24 8 5 AGGRAVATED, STRONG-ARM 31 19 23 13 24 11 5 1 NON-AGGRAVATED TOTAL 906 927 805 816 559 517 85 81 NON-AGG., SIMPLE/HARASSMENT 763 773 678 688 487 458 80 75 NON-AGG., INTIMIDATION 143 154 127 128 72 59 5 6 ARSON TOTAL 10 10 5 7 3 3 0 5 STRUCTURAL 6 6 3 5 1 1 0 2 MOBILE 1 0 0 0 0 1 0 0 OTHER 3 4 2 2 2 1 0 3 EXTORTION/BLACKMAIL 1 1 1 1 1 0 0 0 BURGLARY TOTAL 146 128 86 79 28 39 6 4 FORCEFUL ENTRY 87 75 46 36 19 19 5 1 UNLAWFUL ENTRY, NO FORCE 51 51 32 41 8 20 1 3 ATTEMPTED FORCIBLE ENTRY 8 2 8 2 1 0 0 0 Dover Police Department 2012 Annual Report Page 16

City of Dover Police Department Annual Report CRIMINAL SUMMARY OFFENSES ARRESTS Page 2 of 2 RECEIVED CLEARED ADULT JUVENILE 2011 2012 2011 2012 2011 2012 2011 2012 LARCENY - THEFT 2065 2038 881 900 773 780 159 176 PICK POCKET 8 1 3 0 3 0 0 0 PURSE SNATCH 6 6 0 2 0 1 0 0 SHOPLIFTING 946 907 685 657 661 637 137 147 THEFT FROM BUILDING 497 482 118 128 70 87 13 21 THEFT FROM COIN-OP MACHINE 3 4 0 0 0 0 0 0 THEFT FROM MOTOR VEHICLE 336 299 47 53 23 21 7 6 THEFT OF VEHICLE PARTS/ACC. 52 49 2 1 1 1 0 0 OTHER 217 290 26 59 15 33 2 2 MOTOR VEHICLE THEFT TOTAL 87 62 24 12 7 4 0 3 AUTOS 58 39 18 11 6 3 0 3 TRUCKS AND BUSES 6 6 4 1 1 1 0 0 OTHER VEHICLES 23 17 2 0 0 0 0 0 COUNTERFEIT/FORGERY 77 53 66 44 36 42 4 0 FRAUD 430 352 346 270 119 122 2 4 FALSE PRETENSE/SWINDLE 189 192 138 142 57 90 1 0 CREDIT CARD/ATM 108 60 87 40 4 4 0 0 IMPERSONATION 133 100 121 88 58 28 1 4 WELFARE FRAUD 0 0 0 0 0 0 0 0 WIRE FRAUD 0 0 0 0 0 0 0 0 EMBEZZLEMENT 26 26 18 22 16 17 0 1 RECEIVING STOLEN PROPERTY 27 36 24 31 11 10 0 3 DESTRUCTION/DAMAGE PROPERTY 890 947 280 319 77 65 16 12 DRUG/NARCOTIC OFFENSES 601 584 585 573 292 301 29 29 DRUG/NARCOTIC 311 298 301 292 272 286 26 28 DRUG EQUIPMENT 290 286 284 281 20 15 3 1 SEXUAL OFFENSES, NON-FORCIBLE 9 3 6 2 3 2 0 0 INCEST 0 0 0 0 0 0 0 0 STATUTORY RAPE 9 3 6 2 3 2 0 0 PORNOGRAPHY/OBSCENE MATERIAL 3 3 3 3 1 1 1 0 GAMBLING OFFENSES 1 1 1 1 0 2 0 0 PROSTITUTION 9 1 9 1 6 0 0 0 PROSTITUTION 6 0 6 0 5 0 0 0 PATRONIZE/PROMOTE PROSTITUTION 3 1 3 1 1 0 0 0 BRIBERY 1 0 1 0 0 0 0 0 WEAPONS LAW VIOLATIONS 141 130 109 109 19 15 4 2 TOTAL GROUP A OFFENSES 2302 5662 1472 3469 587 2083 56 348 Dover Police Department 2012 Annual Report Page 17

City of Dover Police Department Annual Report Crashes Five Year Comparison Dover Police Department 2012 Annual Report Page 18

City of Dover Police Department Annual Report Crash Breakdown Five Year Comparison Dover Police Department 2012 Annual Report Page 19

City of Dover Police Department Annual Report Traffic Crash Summary TRAFFIC CRASH SUMMARY 2011 2012 TOTAL CRASHES* 1805 1965 FATAL CRASHES 2 3 PERSONAL INJURY CRASHES 248 288 PROPERTY DAMAGE CRASHES 1096 1175 PERSONS KILLED 2 3 PERSONS INJURED 333 295 PRIVATE PROPERTY CRASHES 459 495 *Total does not include 818 non-reportable crashes for 2011 and 810 non-reportable crashes for 2012. Dover Police Department 2012 Annual Report Page 20

City of Dover Police Department Annual Report Traffic Arrests Five Year Comparison Dover Police Department 2012 Annual Report Page 21

City of Dover Police Department Annual Report Traffic Arrests Summary CLASSIFICATION OF VIOLATIONS NUMBER OF ARRESTS DANGEROUS MOVING VIOLATIONS 2011 2012 DRIVING UNDER THE INFLUENCE 160 125 SPEEDING 3461 2166 RIGHT OF WAY 145 115 FOLLOWING TOO CLOSELY 218 223 STOP SIGN 660 518 TRAFFIC SIGNAL 263 268 CARELESS OR INATTENTIVE DRIVING 810 724 SUBTOTAL 5717 4139 LICENSE & REGISTRATION VIOLATIONS LICENSE VIOLATIONS 909 767 SUSPENSION & REVOCATION 1437 1400 REGISTRATION & TITLE 5907 5133 SUBTOTAL 8253 4066 OTHER VIOLATIONS SEATBELT VIOLATIONS 2765 2243 CHILD RESTRAINT VIOLATIONS 139 135 USE OF CELL PHONE WHILE DRIVING 689 584 LEAVING THE SCENE OF AN ACCIDENT 61 58 FAILURE TO REPORT AN ACCIDENT 24 44 EQUIPMENT VIOLATIONS 136 227 ALL OTHER VIOLATIONS 1437 1345 SUBTOTAL 5251 7870 GRAND TOTAL 19,221 16,075 Dover Police Department 2012 Annual Report Page 22

City of Dover Police Department Annual Report Police Revenue Parking Fines and Reports Dover Police Department 2012 Annual Report Page 23

City of Dover Police Department Annual Report City Ordinance Summons Issued/Paid Five Year Comparison Dover Police Department 2012 Annual Report Page 24

City of Dover Police Department Annual Report City Ordinance Summons Issued/Paid ISSUED PAID DISMISSED CITY ORDINANCE SUMMONS 2011 2012 2011 2012 2011 2012 Parking 6522 5776 4038 3733 334 254 Handicap 348 271 84 64 156 122 Fire Lane 174 96 93 49 15 10 False Alarm 565 536 422 415 6 25 Loud Noise 165 177 95 102 3 6 Underage Consumption 49 52 25 33 0 2 Animals 46 48 36 39 4 4 Other 401 359 167 130 10 7 TOTALS 8270 7315 4960 4565 528 430 CASH RECEIPTS 2011 2012 City Ordinance Summons $161,061 $169,480 Police Reports $36,360 $36,740 Miscellaneous* $13,712 $4,113 TOTALS $211,133 $210,333 *Miscellaneous funds include monies deposited from collections agency payments only for 2011 Dover Police Department 2012 Annual Report Page 25

City of Dover Police Department Annual Report Police Time/Distribution Hours TIME DISTRIBUTION, HOURS 2011 2012 Total on Duty 154,299 152,750 Criminal Investigation 77,054 76,998 Crash Investigation 4,255 4,386 Special Duty 23,633 20,982 Foot Patrol 786 1,675 Station Duty 14,494 13,871 Motor Patrol 13,687 12,154 Traffic Duty 1,135 440 Court 4,865 4,296 DDACTS n/a 2,259 Administrative 14,393 15,690 PERSONNEL STRENGTH 2011 2012 Authorized Strength 93 93 Actual Strength 90 92 MISCELLANEOUS CONTACTS 2011 2012 Traffic Reprimands 2,496 1,575 Crime Prevention Checks 2,747 1,882 Dover Police Department 2012 Annual Report Page 26

City of Dover Police Department Annual Report Miscellaneous Calls For Service MISCELLANEOUS CALLS FOR SERVICES THIS REFERS TO THE CATEGORY IN WHICH THE DISPATCHER CLASSIFIED THE CALL FOR SERVICE SERVICE REQUEST TYPE 2011 2012 ALARMS 2,157 2,153 ANIMAL 991 1,031 ASSIST OTHER AGENCY 664 633 CITY ORDINANCE VIOLATION 52 20 DRUG OVERDOSE 40 40 ESCORTS, INCLUDES CITY HALL 375 123 LOCK JOCK 1,274 1,245 LOST/FOUND PROPERTY 250 220 LOUD MUSIC/PARTY 152 207 COMMUNITY SERVICE REQUESTS 544 212 MEGAN'S LAW (SEX OFFENDER REGISTRATION) 744 691 MENTAL PATIENT 164 144 MISSING PERSONS 314 321 NOISE 847 795 PROTECTION FROM ABUSE ORDER VIOLATIONS 81 75 PROPERTY CHECK 476 609 PROPERTY RETRIEVAL 240 290 PUBLIC ASSISTANCE 707 413 SUDDEN DEATH 24 31 SUICIDE (includes attempts) 123 153 TRAFFIC REQUEST 449 233 TOTAL 10,668 9,639 STATUS/DISPOSITION OF CALLS RECEIVED THIS REFERS TO THE CATEGORY IN WHICH THE DISPATCHER OR OFFICER CLASSIFIED THE RESULT OF THE CALL FOR SERVICE 2011 2012 REPORT REQUIRED 9,111 9,168 NO REPORT REQUIRED 7,107 7,614 CANCELED PRIOR TO OFFICER ARRIVAL 795 1,026 CRIME PREVENTION CHECK PERFORMED 691 405 NO REPORT - AREA CHECKED W/NEGATIVE RESULTS 5,329 5,481 NO REPORT - FALSE ALARM 1,866 1,921 CLEARED - LOCK JOCK SUCCESSFUL 815 764 CLEARED - LOCK JOCK UNSUCCESSFUL 247 289 TURNED OVER TO ANOTHER AGENCY 90 177 ALL OTHER CATEGORIES 12,595 11,246 TOTAL DISPOSITIONS 38,646 38,091 Dover Police Department 2012 Annual Report Page 27

Dover Police Department FY12 Grant Funding Summary State Attorney General's Office Totals Criminal Justice Council (CJC) Grants – pass-through funding from the USDOJ for special programs 0 00 and priorities funded by their Byrne Memorial Justice Assistance Program allocation. · Three department personnel were sent for training on the Data Driven Approaches to Crime and Traffic $30,299.00 (DDACTS) model which employs the use of analysis of GPS and crime data to target department en- forcement activities to achieve the best results. Funds were also provided to fund additional extra duty overtime using this model approach. · Extra duty police overtime funds were received for wiretapping operations associated with a major drug 20,000.00 case and additional enforcement overtime using the DDCACTS model above. State Law Enforcement Assistance Fund (SLEAF) – funding from state drug cases reallocated for 1 00 supplemental law enforcement equipment & programs · State funds received for Delaware Police Chiefs' Council (DPCC) payroll and the annual training semi- 25,000.00 nar held in Rehoboth, DE. State Department of Public Safety 2 0 State Aid to Local Law Enforcement (SALLE) Grants – funds received for annual allocation of state funding for supplemental law enforcement equipment & programs. $19,643.54 · State funds received for DPCC annual training seminar held in Rehoboth, DE. 6,000.00 Emergency Illegal Drug Enforcement (EIDE) Grants – fund received for annual allocation of state fund- 11,673.40 ing for supplemental drug law enforcement programs Highway Safety Events – Federal pass through funds received from the Office of Highway Safety for 51,067.03 extra duty overtime events that target specific program areas in the community. Violent Crimes Fund Grant – new program that supports initiatives to decrease violent crimes in the 47,785.34 community. The funds received were designated for special extra duty overtime enforcement hours in targeted areas of the city and police equipment. State Division of Alcohol and Tobacco Enforcement (DATE) 0 DATE Grant – funds were received for additional hours in safety focus areas including under aged drink- $31,000.00 ing and targeted patrols in other areas of the city affected by the presence of college age students in the community. US Department of Justice 0 Edward G. Byrne Memorial, Justice Assistance Grant (JAG) – funds received during the year from $147,409.71 this recurring federal grant for supplemental law enforcement initiatives. Community Oriented Policing Services (COPS) Hiring Recovery Program (CHRP) Payroll costs for 72,395.03 one year of the three year federal hiring grant for one officer position. US Treasury 3 00 Forfeiture funds received for cases processed through the Federal system - allocated for supplemental $65,137.71 law enforcement equipment & programs Grand Total $527,410.76 Dover Police Department 2012 Annual Report Page 28

DOVER POLICE DEPARTMENT ORGANIZATIONAL CHART 2012 MAYOR City of Dover CHIEF OF POLICE 1 Sworn SECRETARY CHAPLAIN 1 Civilian 2 (Appointed Volunteer Civilian) S.O.R.T. COMMANDER DEPUTY CHIEF INTERNAL AFFAIRS (not an additional position) 1 Sworn 1 Sworn C.N.T. COMMANDER ACCREDITATION MANAGER (not an additional position) 1 Sworn OPERATION DIVISION ADMINISTRATIVE DIVISION COMMANDER COMMANDER 1 Sworn 1 Sworn CRIMINAL INVESTIGATIONS PATROL UNIT SPECIAL ENFORCEMENT UNIT POLICE RESOURCE MANAGER COMMANDER COMMANDER COMMANDER 1 Sworn 1 Sworn 1 Sworn 1 Civilian CRIMINAL INVESTIGATIONS “A” PLATOON SPECIAL ENFORCEMENT CENTRAL SERVICES SUPERVISOR SUPERVISOR COORDINATOR 1 Sworn 11 Sworn M/C and E.R.L.S. PROGRAM 1 Civilian 12 1 Sworn DETECTIVE SECTION “B” PLATOON EVIDENCE TECHNICIAN and PHOTOGRAPHER 7 Sworn 12 Sworn MOTORCYCLE SECTION 1 Civilian JUVENILE SECTION & 5 Sworn SCHOOL RESOURCE OFFICERS “C” PLATOON 4 Sworn 11 Sworn PARKING ENFORCEMENT SECTION CRIME SCENE INVESTIGATION RECORDS ADMINISTRATOR 2 Civilians “D” PLATOON 1 Sworn Pending Hire 12 Sworn ANIMAL CONTROL SECTION 1 1 Civilian RECORDS UNIT D.V.O.C. SUPERVISOR 911 MANAGER 1 Sworn 6 Civilians 1 Civilian COMMUNITY POLICING SUPERVISOR PLANNING AND TRAINING D.V.O.C. SECTION COMMUNICATION SECTION 1 Sworn 4 Sworn 11 Civilian Dispatchers 1 Sworn VICTIM SERVICES T.A.C. SECTION COMMUNITY POLICING SECTION 1 Civilian 2 Sworn 6 Sworn LAN ANALYST GANG INTELLIGENCE SEX OFFENDER SECTION 1 Civilian 2 Sworn 1 SWORN VOLUNTEER SERVICES Unpaid Civilian(S) Dover Police Department 2012 Annual Report Page 29

City of Dover Police Department Staff Administrative Staff (Counter-Clockwise from top to bottom): Lt. Richardson, Lt. Pires, Lt. McKeown, Lt. Rachko, Mrs. Adkins, Mrs. Kober, Capt. Stump, Capt. Scott, Chief Hosfelt, Major Bernat and Ms. Strauss Chief of Police James E. Hosfelt, Jr. Deputy Chief Paul Bernat Operations Division Commander Timothy Stump Administration Division Commander Robert Scott Criminal Investigations Unit Commander Daniel McKeown Patrol Unit Commander Jason Pires Special Enforcement Unit Commander Alan Rachko Internal Affairs Unit Commander Eric Richardson Administrative Assistant Maggie Strauss Police Resources Manager Robin Adkins 911 Manager Christina Kober Dover Police Department 2012 Annual Report Page 30

PROMOTIONS Every year officers of the Dover Police Department take part in a highly competitive promotion process. The following officers were promoted during the year 2012: Clockwise from top: Captain Scott Lieutenant Richardson Master Corporal Lawson Sergeant Harrington Sergeant Spicer Corporal Nester Lieutenant Pires Dover Police Department 2012 Annual Report Page 31

Officers of the Quarter for 2012 1st Quarter Community Policing Unit (CPU) Corporal Michael Wisniewski was selected as Offi- cer of the Quarter, 1st Quarter of 2012. He joined the Dover Police Department in August 1999. Corporal Wisniewski began his career in the Patrol Unit and was then assigned to the Qual- ity of Life Section in September 2011. Corporal Wisniewski is also a valued member of the Dover Police Department’s SORT Team. On March 17, 2012, Corporal Wisniewski responded to a robbery complaint and located the suspect who was fleeing on foot. When contacted, the suspect using a handgun, fired at Corporal Wisniewski. An exchange of gunfire ensued with the suspect ultimately surrendering to Cpl. Wisniewski and other responding officers. Due to his dedication and willingness to disregard his own safety, a violent felon was apprehended with no loss of life and minimal impact to the community. Cpl. Wisniewski 2nd Quarter Patrol Unit Patrolman Matthew Krogh was selected as Officer of the Quarter, 2nd Quarter of 2012. He joined the Dover Police Department in April of 2011 and is currently assigned to the Pa- trol Unit. On June 11, 2012, Patrolman Krogh responded to a distress call from an elderly subject. After Patrolman Krogh ar- rived, he observed a broken window, the elderly subject bleed- ing and an assailant standing over him with a weapon. Due to Patrolman Krogh’s quick actions at the scene, the assailant was apprehended preventing further injuries to the victim. Patrolman Krogh is also a member of the Honor Guard and a great asset to the Dover Police Department. Ptlm. Krogh Dover Police Department 2012 Annual Report Page 32

Officers of the Quarter for 2012 3rd Quarter Patrol Unit Cpl. Fioravaniti was selected as Officer of the Quarter, 3rd Quarter of 2012. He joined the Dover Police Department in 2003 and is currently assigned to the Patrol Unit. Cpl. Fioravaniti is assigned to “D” Platoon as a shift investigator. On September 19, 2012, he began to piece together a pattern of similar crimes involving the theft of air conditioning units. While on duty, Cpl. Fioravaniti re- sponded to the Hamlet Shopping Center for a report of suspicious subjects dragging a large object through the parking lot. When he ar- rived the suspects were gone but he was able to locate four separate air conditioning units, which had been stolen from area businesses. Cpl. Fioravaniti directed other officers to establish a perimeter, secur- ing the crime scene for the purpose of conducting surveillance. A short time later, the four suspects returned to retrieve the stolen prop- erty and were taken into custody without incident. As a result of his efforts, 22 incidents were resolved and 134 criminal charges were placed against the suspects. The cost associated with the loss of and damage to the victim’s property exceeded $207,000. Cpl. Fioravaniti 4th Quarter Criminal Investigations Unit Detective Jeffrey Gott was selected as Officer of the Quarter, 4th Quarter of 2012. He joined the Dover Po- lice Department in 2001 and is currently assigned to the Crimi- nal Investigations Unit, Detective Section. On November 19, 2012, Detective Gott was involved in a foot pursuit of an armed suspect who just committed a home invasion robbery. Det. Gott chased the suspect through a wooded area, ultimately capturing him. With this apprehension Det. Gott developed further information which led to the clear- ance of numerous residential burglaries. In a second unrelated incident, Det. Gott apprehended a suspect following a foot pur- suit. This suspect was involved with numerous others in a crime spree, which included multiple residential burglaries and an armed robbery of a local motel. Detective Gott has consistently been one of the leading detectives in caseload management as well as clearance rates. His clearance rate for this quarter was 96%. Det. Gott Dover Police Department 2012 Annual Report Page 33

Civilians of the Quarter 1st Quarter Communications Section Dispatcher Jackson was selected as Civilian of the Quarter, 1st Quarter of 2012. He joined the Dover Police Department in 1997 as the Animal Control Officer and is currently assigned to the Communi- cations Section. Dispatcher Jackson is a valued employee who does his job with pride, patience, and unwavering dedication. He is very knowledgeable with all departmental policies and procedures, and often volunteers for additional tasks. Dispatcher Jackson contributes greatly to the successful performance of the Dover Police Depart- ment. The handling of routine operational duties can be very stress- ful, demanding, and unpredictable and Dispatcher Jackson handles them with a high level of competence and professionalism. Dispatcher Jackson 2nd Quarter Parking Enforcement Section Enforcement Officer Boyer was selected as Civilian of the Quarter, 2nd Quarter of 2012. He joined the Dover Police De- partment in 2003 and is currently assigned to the Parking Enforce- ment Section. During this quarter, Enforcement Officer Boyer issued 338 parking summons in the downtown area, despite several large construction projects which limited his production efforts. Enforcement Officer Boyer then took the initiative to expand his enforcement efforts to other areas of the city, which included shopping centers and resi- dential areas. His efforts allowed police officers to focus on other law enforcement related activities. Throughout his employment with the department, Enforcement Officer Boyer has displayed pride and pro- fessionalism, which directly reflects upon the Dover Police Depart- ment. Enforcement Officer Boyer Dover Police Department 2012 Annual Report Page 34

Civilians of the Quarter 3rd Quarter Records Unit Police Clerk Hudson was selected as Civilian of the Quarter, 3rd Quarter of 2012. She joined the Dover Police Department in 1999 and is currently assigned to the Records Unit. She has been phenomenal at filling the void left after the retirement of co-workers. During this period, she processed an average of 66% of all full crime reports, along with 100% of Domestic non-Criminal reports and 100% of Auto Approve Reports. Police Clerk Hudson also vol- unteered to work overtime as needed to be sure the records de- partment did not fall behind. She handled this increased workload with a professional and positive attitude. Her dedication to the Re- cords Unit and the Dover Police Department are beyond commend- able. Police Clerk Hudson 4th Quarter Communications Section Dispatcher Carey was selected as Civilian of the Quarter, 4th Quarter of 2012. He joined the Dover Police Depart- ment in 2011 and is currently assigned to the Communications Section. Despite being new to this profession, he embodies the characteristics and performance expectations of his fellow co- workers and other public safety professionals. Dispatcher Carey ‘s background as a volunteer fireman (Dover Fire Department) has demonstrated his commitment to public service. During this period, Dispatcher Carey has performed his duties in an exemplary man- ner. These qualities were evident during an incident which occurred on Wednesday, November 28th, 2012. His swift action significantly contributed to the apprehension of a suspect and the recovery of stolen currency from a bank robbery. He maintains a level of pro- fessionalism while handling all situations calmly and efficiently. Dis- patcher Carey has become a valuable asset to the Department. Dispatcher Carey Dover Police Department 2012 Annual Report Page 35

Officer & Civilian of the Year 2012 - Dover’s Finest Corporal Michael Wisniewski was selected as the Officer of the Year for 2012. He joined the Dover Police Department in August 1999. Wisniewski began his career in the Patrol Unit and was then assigned to the Quality of Life Unit (QOL) in September 2011. As a member of the QOL Unit, Corporal Wisniewski re- sponds to various complaints and assists the Patrol Unit when needed. Corporal Wisniewski is also cross trained for Community Policing. In addition to his normal duties as a QOL Officer he is called upon routinely to assist the Community Policing Unit with safety briefings and other tasks. He is also a valued member of the Dover Police Departments SORT Team as a sniper. On Sat- urday, March 17, 2012 Corporal Wisniewski responded to an armed robbery at the Dot Discount Store. While traveling southbound on Governors Ave., Cpl. Wisniewski observed the robbery suspect fleeing to bushes at the front of 911 S. Governors Ave. Corporal Wisniewski confronted the robbery suspect, who ignored verbal commands given by the officer. The suspect then began shooting at Cpl. Wisniewski. The robbery suspect was ulti- Officer of the Year mately taken into custody by Corporal Wisniewski. If not for the Corporal brave and courageous actions of Corporal Michael Wisniewski the Michael Wisniewski robbery suspect may have escaped capture and potentially in- “Dover’s Finest” jured others citizens. Mr. Boyer was selected as Civilian of the Year for 2012. John joined the Dover Police Department in 2003 as a Parking Enforcement Officer, assigned to the Special Enforcement Unit. In 2012, following the City’s enactment of a parking Scofflaw Ordi- nance, Mr. Boyer located and booted 35 vehicles that were in violation of the new ordinance. As a result, $20,000.00 in fines owed to the City of Do- ver were recovered. During the summer of 2012, John was concerned about his sections ability to enforce parking laws in the downtown area be- cause of several construction projects. He ap- proached his supervisors with the idea of expand- ing his assignment area to neighborhoods and shopping centers. Because of John’s dedication and willingness to work, various parking complaints normally handled by patrol officers, are now the re- sponsibility of the Parking Enforcement Section. Civilian of the Year Although parking enforcement can sometimes be a Parking Enforcement Attendant thankless job, John continues his assigned duties Mr. John Boyer in a professional and courteous manner. Dover Police Department 2012 Annual Report Page 36

Awards Ceremonies The Dover Police Department held two Award Ceremonies last year. Officers and civilians earned the following awards in 2011: Distinguished Unit Commendations 9 DUI Awards 4 Service Achievement Awards 1 Perfect Attendance Awards 31 Safe Driving Awards 6 Exceptional Performance 1 Perfect Attendance Awards 35 Dover Police Department 2012 Annual Report Page 37

New Officers Newly sworn Dover Police Officers, Patrolman Schmid, Patrolman Johnson and Patrolman MacDonald Newly sworn PatrolmanSchmidt on duty Mayor Carey swears in Patrolman Rankin Dover Police Department 2012 Annual Report Page 38

WEAPONS DESTRUCTION Oct. 26, 2012: 146 firearms, assorted weapons and other metal objects are designated for destruction at Evraz Steel in Claymont, Delaware. This scene depicts the instant the items were dumped into the kiln. The evidence was seized by Dover Police officers in conjunction with their criminal investigations. This action is repeated annually by the Dover Police Depart- ment. Dover Police Department 2012 Annual Report Page 39

Crisis Negotiation Team (CNT) The Crisis Negotiation Team is a specialized unit comprised of ten veteran officers of the Dover Police Department, whose mission is to respond to all barricade and hostage situations. The CNT commander reports directly to the Deputy Chief of Police, who is also responsible for authorizing their activation. Once activated, the Crisis Negotiation Team focuses their resources on establishing personal contact with the individual involved. Once contact is established, CNT uses the opportunity to appraise, evaluate and gather intelligence in order to resolve the crisis as quickly as possible. The Crisis Negotiation Team maintains their proficiency through bi-monthly training exercises, two of which include joint training with SORT. Throughout 2012, members of the Crisis Negotiation Team attended continuing education courses designed to enhance the team’s capabilities. Master Corporal Melvin, Corporal Ranger, and Master Corporal Gist work together during a hostage negotiation scenario Dover Police Department 2012 Annual Report Page 40

Public Information Officer The Public Information Officer (PIO) is a responsibility assigned to the Dover Police Department’s Operations Division Commander and in his absence falls upon the four Unit Commanders. All are responsible for disseminating information to the media and the public. This is primarily accomplished by publishing information and photos on the department web page, which can be accessed at www.doverpolice.org. The PIO also has regu- lar contact with journalists from newspaper, radio, and television and gives both telephone and in-person interviews. Additionally, the Public Information Officer is often called upon to serve as emcee during functions such as promotion & award ceremonies. Captain Stump, Operations Division Commander Internal Affairs The Internal Affairs Unit is staffed with one sworn officer who holds the rank of Lieutenant. The mission of the Internal Affairs Unit is to ensure the integrity of the Police Department by maintaining an internal system that is objective, fair, and equitable in its methods of in- ternal investigation. The Internal Affairs Office is re- sponsible for investigating allegations of misconduct by employees both sworn and civilian. The Internal Affairs Unit also investigates all complaints or allegations of corruption, use of excessive force, breach of civil rights, criminal misconduct, and violations of department pol- icy. This office is tasked with working directly with the City Solicitor in responding to civil actions. In addition to its primary duties, the Internal Affairs Office retains an active role in training new recruits along with local citizens who attend the Citizens Police Academy. New employees are acquainted with the function of the Internal Affairs Office, including an over- view of rules, regulations and job performance stan- Lt. Richardson dards. Internal Affairs is also tasked with several other Internal Affairs responsibilities including the inspection of departmental equipment, vehicles, and evidence storage facilities. Dover Police Department 2012 Annual Report Page 41

Criminal Investigation Unit Detective Section . The Dover Police Criminal Investigation Section is tasked with the responsibility to investi- gate the most serious crimes that occur within the City of Dover. This section also conducts finan- cial and identity theft investigations. In addition to these duties they are called upon to perform background investigations on all civilian and police applicants who are being considered for em- ployment. In 2012, the seven detectives assigned to this section investigated a total of 2,970 com- plaints and cleared 2,854 of them. The detectives solved 63% of the robberies and 62% of the bur- glaries and cleared 96% of all cases that they investigated. These clearance rates are significantly higher than the national average. This speaks volumes for their investigative abilities. In 2012, Detective Jeffrey Gott won the Crime Stoppers Investigator of the year for his con- tinued excellence as a Major Crimes Detective and his remarkable case load and clearance rates. Top Row Left to Right: Cpl. Gott, MCpl. Knight, Cpl. Roswell, Sgt. Kober and Lt. McKeown Bottom Row Left to Right: Cpl. Lynch, MCpl. DiGirolomo and Cpl. Streadwick Dover Police Department 2012 Annual Report Page 42

Drugs, Vice, & Organized Crime Section (DVOC) The Drug, Vice, & Organized Crime Section is comprised of five officers who work in an undercover or plain clothes capacity. All five officers working in concert are committed to eliminating the use and sale of illegal drugs, counterfeit merchan- dise, and prostitution from the City of Dover. An additional position, Gang Intelligence Officer, was formed to handle the growing concern over gangs in the City of Dover. The Gang Intelligence Officer is assigned to the Drug, Vice and Organized Crime Section and is responsible for intelligence gathering and criminal investigation of Gang Members and Violent Offenders. Because of their dedication and commitment, the DVOC Section handled a total of 1,951 cases. As a result of these cases, the unit seized a large number of illegal drugs and money. These seizures include 4,240 grams of marijuana, 2,710 grams of cocaine, 161 grams of heroin, 2,008 prescription pills and $129,000.00 in currency. The Drugs, Vice, and Organized Crime Section takes great pride in the working relationship it has established and maintained with the Drug Enforcement Administration (DEA) and the Delaware Department of Probation and Parole. DEA Task Force The Dover Police Department continued its ongoing rela- tionship with the Drug Enforcement Administration (DEA) dur- ing 2012. The local DEA Task Force is comprised of detectives from local and state police agencies who work in conjunction with federal agents from the Drug Enforcement Administration. The Dover Police Department continues to provide two officers to work with this federal task force. Synthetic Marijuana seizure after raiding a store in the Hamlet Shopping Center Operation Safe Streets In addition to the Drug Unit and the DEA Task Force, the Dover Police Department continues to support the Governors statewide initiative “Operation Safe Streets”. Two Dover Po- lice Officers work in concert with two Delaware Probation and Parole Officers. Together they concentrate their efforts on street level sales of illegal narcotics, as well as, current proba- tioners who reside within the city limits of Dover. Detective Peer Dover Police Department 2012 Annual Report Page 43

Crime Scene Investigation Section (CSI) In March 2011, the Dover Police Department unveiled a new unit, the Crime Scene Investigations Section or CSI. It is currently staffed by one officer, Detective Larry Simpkiss who reports to the De- tective Section Sergeant. Detective Simpkiss is a 2010 Graduate of the National Forensic Academy (NFA) at the University of Tennessee. This academy features cutting edge technology and proce- dures in the collection of forensic evidence and is recognized throughout the world as the premier forensic school. Detective Simpkiss is one of three Dover Police NFA graduates. The three Dover graduates are the only graduates of the NFA in Kent or Sussex Counties. Detective Simpkiss’ duties include processing major crime scenes, DNA collection from suspects, processing and tracing of all firearms seized, processing shell casings and/or bullets recovered and any other processing re- quests that are needed by officers in the department. Detective Simpkiss conducts a forensic examination Dover Police Department 2012 Annual Report Page 44

Juvenile Section 2012 Youth Academy with MCpl. Case, MCpl. Hester, and Cpl. Konnick The Juvenile Section consists of four officers: two certified GREAT Officers and two School Resource Offi- cers. The Juvenile Section ended the DARE Program this year and shifted to a more modern and relevant course of instruction, the GREAT Program. The acronym, GREAT, stands for Gang Resistance Education And Training and deals with drug, alcohol use, school violence, bullying and gang education and awareness. The GREAT Officers, MCpl. Case and Cpl. Konnick, instruct a six week classroom course with all fifth graders and follow up with a thirteen week classroom course with all sixth graders at William Henry Middle School. The focus of the course instruction is an anti-gang, anti-drug and anti-violence approach to making good and healthy choices. In addition, MCpl. Case and Cpl. Konnick maintain a highly visible pres- ence in all 17 schools that are located in the city limits of Dover. The School Resource Officer (SRO) program is in its eighth year thanks to a partnership between the Dover Police Department and the Capital School District. MCpl. Hester is assigned to Central Mid- dle School and Cpl. Stevenson is assigned to Dover High School as the SROs. SROs regularly teach various classes regarding health and safety issues. In addition to patrolling the school grounds and attending after school functions, such as sports events and student dances, all Juvenile Section Officers are involved in extracurricular events throughout the year. The events are held in different locations in the city and are focused on positive interaction with children and teenagers. The Juvenile Section Officers strive to build and maintain a positive rapport with all of the students in the Capital School District and the children that re- side in our community. The Juvenile Section also handles criminal complaints throughout the year involving juvenile related crimes. Juvenile Section Center-right: Cpl. Konnick Center Left: MCpl. Case Center-bottom: Cpl. Stevenson Dover Police Department 2012 Annual Report Page 45

Communications Center The Dover Police Department's Communications Center is the first point of contact for emer- gency services provided to the residents and visitors of Dover. The Communications Center oper- ates 24 hours a day 7 days a week providing police, fire and emergency medical services. The Communications Center is staffed by eleven full time dispatchers. Once a call is received by a dis- patcher, he or she will obtain the pertinent information necessary to log the call for service in the Computer Aided Dispatch (CAD) system. Once the call is logged in the CAD system, the dis- patcher must prioritize the complaint, and then ensure the appropriate emergency services are promptly dispatched. The CAD system allows the dispatchers to check for hazards or prior calls from the location of the call for service. In addition, dispatchers can monitor the officer’s status, such as when a vehicle is stopped or attending court. Dispatchers are tasked with staying in con- stant communication via 800 MHz radio system and in car computers, known as Mobile Data Ter- minals (MDT). When not busy on the telephone or radio, dispatcher’s duties include data entry of wanted persons, missing persons, stolen guns, articles, plates, and vehicles in the local system (Deljis) and National Crime Information Center (NCIC) and criminal history checks. Dispatchers are responsible, dedicated professionals with a strong work ethic. They play a vital role in helping keep the citizens of the City of Dover as well as our officers safe. In 2012, the Communications Center received 121,194 telephones calls, 40,571 of those calls were received on the 911 emergency lines. The Communications Center averaged 340 calls daily. In addition, the Communications Center logged 41,615 calls for service in CAD. Dispatcher Carey handling a 911 call Dover Police Department 2012 Annual Report Page 46

Patrol Unit The primary responsibility of the Patrol Unit is to respond to calls for service in the community twenty-four hours a day. These calls for service include: criminal complaints, motor vehicle crashes, medical emergencies and an assortment of other types of assistance. Patrol officers are the first responders to a variety of incidents, thus protecting the life and prop- erty of citizens and visitors to the City of Dover, while at the same time proactively enforcing all as- pects of the law. The Patrol Unit consists of four Platoons. A typical Platoon consists of officers with the following specialized training and responsibilities: Crash Investigation and Reconstruction Special Operations Response Team Crisis Negotiators Shift Investigators Field Training Officers Honor Guard Top Left: PFC Musemici Center: PFC Piazza Bottom Left: Ptlm. Rankin Dover Police Department 2012 Annual Report Page 47

Collision, Awareness, Responsibility & Safety Program (CARS) The Dover Police Department’s CARS program was developed for high school students enrolled in Driver’s Education. The Department partnered with Dover High School & Campus Community School and started teaching this program in the fall of 2004. The 90-minute block of instruction was created and is taught by officers specially trained in Collision Re- construction. The core topics include common vio- lations that result in collisions, occupant protection (seat belts/airbags), decision-making, and what to do if involved in a collision. The purpose of the course is to teach our new motorists the harsh reality of motor vehicle collisions from the grim point of view of the officer who investi- gates them. The ultimate goal is to take a proactive measure in an attempt to keep our youth safe. The MCpl. Hermance teaches CARS course is taught throughout the school year to ap- at Dover High School proximately 450 students. Crash Investigation & Reconstruction Team The City of Dover Police Department investigated 1,986 traffic crashes in 2012. This was an overall increase of 10% from 2011. This past year the Dover Police Department also investigated three fatal injury crashes. In the event of a fatal, serious injury, hazardous mate- rial or police officer involved crash, the Dover Police De- partment relies on the highly trained Crash Investigation and Reconstruction Team. The Reconstruction Team consists of seven officers. Each platoon is assigned a team member with the remaining three officers being as- signed to the Detectives Unit. The Reconstruction Offi- cers have received advanced training in the following ar- eas: Traffic Crash Reconstruction from the Institute of Police Train- ing and Management Advance Traffic Crash Investigation from the Institute of Police Training and Management CAD Zone /crash zone computer aided drafting Sokkia Total Station for surveying Det. Streadwick—Crash Reconstructionist Crash data retrieval programming Dover Police Department 2012 Annual Report Page 48

Community Policing Section The Community Policing Section consists of five officers. Two of these officers split their time between Community Policing duties and Quality of Life Neighborhood Enforcement issues. The officers meet on a regular basis with apartment managers, neighborhood watch groups and other civic associations. They give safety talks to senior citizens, special presentations at schools, and educate con- cerned citizens on how to implement and run an effective Neighbor- hood Watch Program. These officers also teach the Crime Free Multi-Housing Program to apartment managers in Dover. This course instructs property managers in areas of safety by environ- mental design, how to screen potential applicants and evict non-compliant tenants. The 2012 National Night Out was another successful event which was organized by Community Policing offi- cers who partner with the Target Store of Dover; this event had and estimated attendance of 800 to 900 peo- ple. This was the third annual National Night Out event which features free food, prize giveaways and interac- tion with police, fire and paramedics from our area. Along with this event, the Community Policing officers are involved in, Dover Days, Ghost and Goblins at Dover Downs, July 4th fireworks/ parade, numerous parades in Dover, as well as assisting Milford, Harrington and Milton with holiday parades. Pictured at Left: Cpl. Davis, Cpl. Top Left to Right: Chandler, Sgt. Mailey and Cpl. MCpl. Bernat & Cpl. Davis conduct- Wisniewski serve hot dogs at the ing safety talks to a Neighborhood Watch Program. 2012 National Night Out Sex Offender Enforcement Section Dover PD’s Sex Offender Compliance Section consists of two officers who monitor all registered sex offenders that reside, work, or attend school in the city limits of Do- ver. At any given time there are between 240 and 275 of- fenders that meet this criterion in Dover. The officers are responsible for making all public notifications regarding sex offenders. The officers’ conduct audits on all offenders in the city to ensure compliance with the program. Tier 1 is the lowest level and is audited once a year, Tier 2 are moderate risk and are audited bi-annually and Tier 3 is the highest risk level are audited 4 times with-in the year. If an offender has violated the conditions of his/her restrictions then a warrant is obtained and the officers aggressively search for them to make the arrest. Cpl. Price and MCpl. Jaksch Conduct a seminar at In 2012 these officers made 214 verifications, 416 re- the Dover Police Department verifications, 23,728 door to door notifications, and ob- tained 10 non-compliant warrants. Dover Police Department 2012 Annual Report Page 49

K-9 Section The Dover Police Department’s K-9 section consists of two K-9 officers each with one K-9. The Dover Police K-9s undergo extensive training in order to perform their duties. The K-9 officers fall under the Special Enforcement Unit for training and scheduling, but work directly with the patrol shifts. Police canines are cross-trained, one for explosive detection, and one for drug detection. Po- lice canines often assist Dover officers as well as other agencies throughout Kent County in the ap- prehension of dangerous felons, suspects resisting arrest and suspects fleeing crime scenes. Cpl. Matthews with “Spike” Cpl. Barrett and “Britt” during a training exercise “Britt” during a demonstration at the 2012 National Night Out Dover Police Department 2012 Annual Report Page 50

Motorcycle Section The Dover Police Department’s Motorcycle Section Leading the 2012 Fireman’s Parade Pictured left to right: Sgt. Fortney, PFC Thompson, MCpl. Kuntzi, PFC Pfeiffer and Cpl. Allen Motorcycle Section This section consists of six motorcycle officers; one being a Sergeant, one Master Corporal and four holding either the rank of Corporal or PFC. These officers conduct speed enforcement, or any other traffic enforcement problem throughout the city. They lead all parades in Dover and escort most funerals through the city. Motorcycle officers also assist other units when needed throughout the city. In 2012, they es- corted 104 funeral processions, issued 6,322 tickets, and had 1,403 complaints as- signed to them. Dover Police Department 2012 Annual Report Page 51

Parking Enforcement Section The Dover Police Department has two full time civilians assigned to Parking Enforcement. They enforce parking regulations throughout the city. They are responsible for booting vehicles where the owner has failed to pay fines that have accrued over a period of time. In 2012, the city collected over $20,000.00 in overdue fines from the use of the parking boot. Parking enforcement also patrols shopping centers and neighborhoods for parking violations. Parking Enforcement Officers Boyer and Hutchins Animal Control Section The police department employs one full time (civilian) Animal Control Officer , who is responsible for animal complaints within the city. The Animal Control Officer sets non-injuring traps for stray cats and dogs when they can’t be captured. The Animal Control Officer investigates properties for unsanitary, neglected or vicious dogs, along with these duties he will assist with lock jock complaints. Animal Control Officer Moore preparing feral cats for transport Dover Police Department 2012 Annual Report Page 52

Civilian Personnel Police Resources Manager This civilian staff position is responsible for all the duties associated with managing the depart- ment’s budget and grant resources as well as oversight over the physical resources for the depart- ment including the building, vehicle fleet as well as evidence and photography. Central Services Coordinator This civilian position is responsible for a wide range of duties in the department including purchasing, maintenance/repair for vehicles, office equipment and specialized police equipment. Mr. Mutter also supervises building maintenance and evidence/photography personnel. Evidence Technician / Photographer The evidence accountability duties of this position are extremely critical to maintaining the depart- ment’s highly successful record for solving criminal cases in court. In addition, Mr. Neylan also pho- tographs crime scenes, police functions and other city events as requested. Building Maintenance 2012 was a transitional year for this function due to turnover in the personnel. The tasks per- formed are important and keep the building clean and safe despite the amount of traffic and associ- ated wear and tear on the building. Mr. Stubbs performed these essential duties in an exemplary manner until his retirement in March 2012 and came back from retirement on a temporary part time basis in July 2012 when Mrs. Couden left her position. In addition to custodial duties, these person- nel also schedule and coordinate recurring maintenance for the building systems and associated equipment. They also assist, with vehicle maintenance issues as needed. Pictured left to right: Mr. Mutter, Mrs. Adkins, Mr. Neylan and Mr. Stubbs Dover Police Department 2012 Annual Report Page 53

Records Unit The Records Unit consists of seven civilian employees. The unit is responsible for all docu- ments generated by the Police Department. These documents include all criminal reports, arrest reports, traffic crash reports, traffic citations, and city ordinance summons which are submitted to the Records Unit for review, data input, storage, and archiving. The Dover Police Records Unit is one of only three municipal police agencies in the state who are authorized to directly input data into the Delaware Justice Information System (Deljis). In addition, the Records Unit is tasked with processing and verifying the department’s payroll prior to submitting it to the City Finance Office. Pictured back row from left to right: Kelly Morgan, Lisa Hoffer, Karen Hudson, Fay Parsons, Jessica Hand Seated: Nancy Frazier and Vicky Hodges Local Area Network Analyst (LAN Analyst) LAN Analyst Cookson serves as the Department’s LAN Analyst. He is responsible for the de- partment’s computers, application software, servers and related network infrastructure. The com- puter systems within the department continue to present unique challenges due to the enhanced security requirements imposed by state and federal mandates governing the criminal justice community. He also works closely with several state agencies to imple- ment and troubleshoot state-hosted systems that are accessed by police employees. This position is also responsible for assisting with the design, implementation and purchase of all items within the department associated with computer tech- nology. The LAN Analyst is currently responsible for 81 desktop computers, 35 mobile data computers, 17 servers, 11 network printers and various stand-alone peripherals. LAN Analyst Cookson Dover Police Department 2012 Annual Report Page 54

Victim Services Unit Ms. Diane Glenn serves as the Department’s Victim Ser- vices Coordinator and provides crime victims with professional assistance and support. Each crime victim and their family are provided with a supportive environment to assist them through some very difficult times and decisions in their lives. Our goal is to help lessen the trauma suffered and provide support throughout the criminal justice process. Services provided to crime victims and their families vary in each case depending upon the needs of the individual. Ser- vices include: death notifications, crisis intervention, referrals to community based services, criminal justice updates, court accompaniments, assistance with filing for violent crime com- pensation through the state, as well as a host of other ser- vices as needed in each particular case. The Dover Police Department is committed to the fair, Ms. Glenn compassionate, and dignified treatment of all crime victims. We continue to strive to improve and enhance all services related to helping victims and survivors through such trau- matic events. Below is a statistical breakdown for services provided in 2012: Call Outs 26 Crisis Intervention 80 Telephone Contacts 362 In Person Contacts 136 Referrals to Community Services 133 Criminal Justice Information 495 VCCB/Supplemental Claims 18 New Clients Served * 210 Existing Clients Served 59 Total Number of Victims Served 260 *125 female and 85 male clients Dover Police Department 2012 Annual Report Page 55

Planning & Training Unit The Planning and Training Unit is responsible for all aspects of training, recruitment, and appli- cant testing. Planning and Training ensures that all sworn and civilian members of the department receive training in compliance with the standards established by the Delaware Council On Police Training (COPT), Departmental Policies, CALEA standards, and Federal mandates. The Planning and Training Unit also provides training to outside agencies that request assistance with their training needs. The unit is also responsible for all newly hired police officers through their completion of the Field Training Program. Throughout the year, Planning and Training participates in various job fairs in the local region in an effort to recruit qualified and diverse applicants. In 2012, the Planning and Training Unit coordinated a total of 8,211 hours of training for the de- partment’s certified officers along with 280 hours of training for the civilian employees. Sgt. Virdin Major training accomplishments in 2012:  Nine officers received training in Prevention & Suicide Bombing Incidents, hosted by New Mexico Tech in Socorro, New Mexico.  The 27th Session of the Citizens Police Academy, 13 Graduates.  Hosted a one week Certified Instructor Course for police officers.  Four officers attended the 4th Annual Hometown Security Conference.  Three officers attended the 17th annual Homicide Conference hosted by the Delaware State Police.  Dover Police hosted interns from Delaware Technical & Community College, Delaware State University and Wesley College. A total of 1,065 hours were logged with these students earning school credit towards a degree.  One officer attended the Delaware State Police Training Academy, graduating in September 2012. Three officers attend the New Castle County Police Academy graduating in December 2012. Dover Police Department 2012 Annual Report Page 56

Citizens Police Academy 27th Session Graduating Class Accreditation Manager -The Gold Standard The Accreditation Manager is tasked with the responsibility of maintaining and organizing the de- partment’s General Orders, Procedural Notices and Directive Memoranda. The Section’s primary function is to maintain 480 standards which are mandated by CALEA (Commission on Accreditation for Law Enforcement), and the 105 standards which are mandated by DPAC (Delaware Police Ac- creditation Commission) and to ensure that the police department remains in compliance with these standards. The Dover Police Department is one of only eight departments in the State of Delaware to hold the prestigious honor of National Accreditation. The Dover Police Department completed their fifth assessment without discrepancy. On March 24, 2012, the department was selected by the Commissioners of CALEA to receive the Accreditation with Excellence Award, which is the Gold Standard for Public Safety, and is a title that shall attach to the department’s CALEA Accreditation for a period of three years. The Dover Police Department is the first law enforcement agency in the state of Delaware to receive the “Accreditation with Excel- lence Award”. MCpl. Burns maintains the 2012 Recipient of the CALEA Accreditation accreditation files with Excellence Award Dover Police Department 2012 Annual Report Page 57

Police Chaplains The Department has two civilians holding the honorary rank of Captain in the position of Police Chaplain. Wallace Dixon has been a Departmental Chaplain for ten years. Pastor Jacob McCready joined the department in 2009. The Chaplains provide the blessings and benedictions at ceremonial functions. They also offer spiritual guidance and advice to both sworn officers and civilian members of the department. Chaplain Jacob McCready and Chaplain Wallace Dixon serving at a recent promotions and awards ceremony Dover Police Department 2012 Annual Report Page 58

Honor Guard Dover Police Department’s Honor Guard is comprised of eight volunteer officers from various units within the department. The Honor Guard is called upon for formal police functions and cere- monies. PFC Bauer, Cpl. Fioravaniti, Cpl. Barrett, MCpl. Burns Representing the Dover Police Department’s Honor Guard Bagpipers The Dover Police Department is proud to have two officers and one civilian bagpiper who represent our fine organization. MCpl. Bernat, MCpl. Hermance and his daughter, Caroline. Pictured left is MCpl. Hermance and pictured right his daughter, Caroline performing at a recent awards and promotions ceremony Dover Police Department 2012 Annual Report Page 59

Officer Retirements Lieutenant Counselman retires with 28 years of service Lieutenant Getek retires with 25 years of service Corporal Minor retires with 20 years of service Dover Police Department 2012 Annual Report Page 60

Civilian Retirements Mr. Stubbs retires with 14 years of service Ms. Walker retires with 14 years of service Mrs. Virdin retires with 20 years of service Dover Police Department 2012 Annual Report Page 61

Dover Police Department “To Protect and Serve” Dover Police Department 2012 Annual Report Page 63

* September 20, 2012 – April 8, 2013

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2,000 5,000 1,800 4,500 1,600 4,000 1,400 3,500 Program Computer 1,200 3,000 Attendance - Usage - 1,000 Monthly FY 2,500 Monthly FY 800 2012 2,000 2012 600 Program 1,500 Computer 400 Attendance - 1,000 Usage - Monthly FY 500 Monthly FY 200 2013 2013 0 0 *

45,000 1200 40,000 1000 35,000 30,000 800 25,000 Circulation - 600 Monthly FY 20,000 FY 2012 2012 15,000 400 Circulation - FY 2013 10,000 Monthly FY 200 5,000 2013 0 0 July August September October November December January February March April May June

ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Planning & Inspections DATE SUBMITTED: April 1, 2013 PREPARED BY: Tim Taraila, Code Enforcement Supervisor; Ann Marie Townshend, AICP, Director of Planning and Community Development SUBJECT: 231 N Queen Street, Dover, Delaware – Violation of Dangerous Building Ordinance REFERENCE: Chapter 22, Article XI – Dangerous Buildings, Sec. 22-385 - Hearing before Council and Chapter 22, Article XI - Dangerous Buildings Case # 12-587 RELATED PROJECT: N/A APPROVALS: N/A EXHIBITS: PowerPoint Presentation and File Photos to be presented at the Council meeting. EXPENDITURE REQUIRED: Preliminary estimate is $10,000-15,000. AMOUNT BUDGETED: $150,000 Budgeted for all demolitions Citywide in the FY-2013 Budget; As of April 1, 2013, there is $60,493.22 remaining in the line item. FUNDING SOURCE (Dept./Page in CIP & Budget): 110-1600-534-30-33. TIMETABLE: As soon as possible. RECOMMENDED ACTION: 1. Declare this building and all accessory structures on this property dangerous. 2. Order the property repaired or demolished by May 8, 2013 by the owner or equity owner at their own risk. 3. Order the Building Inspector to cause the repair or demolition of the structures if not completed by the owner within 10 days of the date established by City Council. 4. Order the City Manager with the assistance of the City Solicitor to cause the cost of repairs or demolition to be charged against the land on which the building exists as a municipal lien or cause such cost to be added to the tax duplicate as an assessment, or to be levied as a special tax, or to be recovered in a suit at law against the owner. BACKGROUND AND ANALYSIS The property is owned by Jeannette Watson & others, with Sandra Dean as the estate administrator. The property is a two story wood framed single family home. The dwelling was condemned as unfit for human habitation on 5/18/2010 due to the amount of structural damage to the rear of the home caused from an unfixed water leak in the bathroom. All utilities were terminated on that date. Last contact with the occupants was on 6/21/2010. The home was registered as a vacant building and monitored by staff. On 3/5/2012 the Dover Police Department requested Inspections to conduct an interior inspection of the home due to insanitary conditions. The interior was found to be extremely dirty with fecal matter through-out the home. The first floor sun room had a water leak and when entry was made into the home, there was approximately 1 inch of water in the room. Currently the structure is still vacant, with no active utility services and in a serious state of disrepair. No efforts have been made by the owner to repair the property.

From: Sandra Dean To: Townshend, Ann Marie; Taraila, Tim Subject: Queen Street property Date: Wednesday, April 03, 2013 12:56:57 PM On behalf of the Estate of Vivian Harris,( I am the Estate Administrator) owner of property at 231 N. Queen Street, please convey to the city council at their upcoming meeting that the estate has no funds to repair this property, has been unable to sell it despite listing for several months, and agrees that it is a dangerous building. I will not be attending the meeting, so would appreciate your conveying this message. I have informed the Harris family members of the meeting, I do not know if they plan to attend. Thanks.

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: 6 DEPARTMENT OF ORIGIN: Planning, Inspections & Recreation DATE SUBMITTED: March 25, 2013 PREPARED BY: Ann Marie Townshend, Director and Dawn Melson-Williams, Principal Planner SUBJECT: Luther Village III: Planned Neighborhood Design – Senior Citizen Housing Option Concept Plan (General Sketch Plan) REFERENCE: MI-13-08 Luther Village III: PND-SCHO Review by City Council RELATED PROJECTS: C-02-02 Luther Village PND-SCHO (Conditional Use Master Plan); S-03-07 Luther Village: PND-SCHO Phase 1; S-07-10 Luther Village: PND-SCHO Phase 2 APPROVALS: N/A for MI-13-08 EXHIBITS: Sketch Plan for Luther Village III: Planned Neighborhood Design – Senior Citizen Housing Option Letter dated March 21, 2013 from Landmark Science & Engineering EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIMETABLE: The Planned Neighborhood Design option review process consists of at least two review steps which involve City Council and then the Planning Commission. This is the first of the steps. RECOMMENDED ACTION: The City Council shall determine whether or not the proposed project known as the Luther Village III: Planned Neighborhood Design – Senior Citizen Housing Option is of such a design and type that warrants further review by the Planning Commission. If Council determines that further review is warranted, the project should be referred to the Planning Commission. BACKGROUND AND ANALYSIS Previous Applications: The subject site for Luther Village is located east of John Hunn Brown Road and west of the continuation of Babb Drive in Dover, Delaware. This area is northeast of and adjoining the Dover Crossing Shopping Center (Target and Safeway). The subject site was originally part of a 122.3+/- acre property previously proposed as the Amberfield Subdivision. A Minor Lot Line Adjustment plan recorded on May 30, 2002 created a thirty- four (34) acre parcel for the Luther Village PND: Senior Citizen Housing Option project. The remaining area was approved for a separate residential development with the application for Clearview Meadow: Planned Neighborhood Design (C-04-01 and SB-04-04). Access to the Luther Village site is provided via Babb Drive from John Hunn Brown Road or from the street network of the adjacent Clearview Meadow subdivision that also leads to Babb Drive. Overall, the proposed Luther Village Planned Neighborhood Design-Senior Citizen Housing Option Plan encompasses a total of nine (9) development phases with eight (8) apartment buildings and a town center building for the senior citizen community. The project consists of a proposal for 524 apartment units (473 apartment units shown) and the constructed and associated road system, parking, open space, and stormwater management areas. Each phase typically consists of an apartment building, associated parking lots, stormwater management elements, active recreation areas such as walking trails, and open space landscaping.

ACTION FORM for City Council MI-13-08 Luther Village III: PND-SCHO Page 2 of 3 As completed to date, Luther Village Phase 1 (Application S-03-07) involved the southwest portion of the Luther Village site for a 68 unit apartment building, active recreation walking trail area and with the stormwater management located in the northwest corner of the site. As completed, Luther Village Phase 2 consists of a 32 unit apartment building. Therefore, there are one hundred (100) existing apartment units on the property. Due to lack of recent construction activity, the Plan approval for the overall Master Plan for the Luther Village Planned Neighborhood Design-Senior Citizen Housing Option has lapsed. This submission restarts the process for approval of the project. For Luther Village Phase 3, a 48 unit apartment building with a one story resident activity room building is proposed. The Sketch Plan (dated 3/21/2013) also depicts the layout for continuation of the internal loop drive, apartment buildings, town center building, parking, stormwater management, etc. Planned Neighborhood Design: Senior Citizen Housing Option: The applicant is seeking approval under the Planned Neighborhood Design Ordinance for the Senior Citizen Housing Option (see Zoning Ordinance, Article 3, Section 24.1 (b)). The Ordinance sets forth a two or three-step review and approval process. In the first step, the developer shall meet with the City Council and present a general sketch plan. The City Council shall determine whether or not the proposed project is of such a design and type that warrants further review by the Planning Commission. If City Council determines that further review is warranted, then the project shall proceed to the second step which is a more detailed Conditional Use Site Plan review and public hearing process before the Planning Commission. A third review step with the Planning Commission may be required depending on the type, physical size, and complexity of the project application. This submission to City Council represents the first step in the review process for the Luther Village III PND-SCHO. The PND: Senior Citizen Housing Option is permitted all zoning classifications (with the exception of the M, IPM and C-4 zoning classifications) as a conditional use. Article 3 §24.1b notes that “preference shall be given to those projects which are within close proximity to public transit services and which are situated within one-quarter (1/4) mile of a grocery store, pharmacy, restaurant, physician offices, senior center or similar convenience service establishment.” The PND: Senior Citizen Housing Option is intended to “…encourage the development of high quality housing opportunities design to accommodate the particular needs of senior citizens” by allowing the Planned Neighborhood Design Option through the Conditional Use process. The PND must present a community design that is in accordance with the goals and policies of the Comprehensive Plan. The sketch plan shall reflect general layout of streets, open space, and housing areas and types. Comprehensive Plan Recommendations The City of Dover 2008 Comprehensive Plan as amended recommends that this property be utilized for Residential High Density development. As described in the Comprehensive Plan, High Density involves a development pattern of eight or more dwelling units (page 147-148). The proposed Luther Village project involves a site density of 15.6 dwelling units per acre. The Comprehensive Plan also establishes stated goals for various types of land uses within the City limits. The stated goal for Residential Land Uses is “to develop and maintain an adequate supply of housing of varying type, size, and densities that are aesthetically pleasing and located within neighborhoods designed or redesigned to promote convenience, conservation, and access to the greater community, but which are properly buffered through distance and landscaping from incompatible land uses.”

ACTION FORM for City Council MI-13-08 Luther Village III: PND-SCHO Page 3 of 3 The Comprehensive Plan also acknowledges the fact that the residents aged 65+ is a rapidly growing segment of the population that will require more specialized services (page 23). This trend was also identified in previous Comprehensive Plans and in response, a previous Comprehensive Plan implementation strategy recommended the development of a Zoning Code amendment permitting Senior Citizen housing developments near the community services and transit routes that senior citizens depend upon. As a result, the Planned Neighborhood Design: Senior Citizen Housing Option Ordinance was developed and adopted by City Council on July 14, 1997. Multiple projects have utilized these provisions including the Luther Village project’s Phases 1 and 2. This project for Luther Village III is being developed following the Senior Citizen Housing Option of the Planned Neighborhood Design. Summary Comments It is important to keep in mind that this proposal does not involve a rezoning of the land. The Planned Neighborhood Design – Senior Citizen Housing Option is plan specific. The land would remain zoned RG-2 (General Residence Zone). The PND option allows for a greater variety of housing types and allows for commercial uses while requiring 25% open space. Also by the Zoning Ordinance provisions, in the PND: SCHO the units shall be deed restricted to require that the head of household for each housing unit be at least 55 years of age or older. This continuation of the Luther Village PND-SCHO project proposes the construction of apartment buildings as the housing unit style. The Planning Staff recommends this Concept Plan be forwarded to the Planning Commission for further review and consideration through the Conditional Use process. It is important to note this report provides a summary of the project and does not represent Site Plan review commentary. A detailed Site Plan review for code compliance and design considerations is performed through the Conditional Use Site Plan Review process for a Planned Neighborhood Design – Senior Citizen Housing Options. Advisory Comments to Applicant: Should City Council choose to forward this proposal on to the Planning Commission for Conditional Use review, the applicant shall prepare the Conditional Use Site Plan submission in accordance with the requirements set forth in Article 3, Section 24 and Article 10, Section 1 of the City of Dover Zoning Ordinance. The act of forwarding a proposal to the Planning Commission for further review is not intended to represent, nor shall it be construed to mean that the project is approved. The approval authority over Conditional Use applications rests with the Planning Commission.

UTILITY COMMITTEE The Utility Committee Meeting was held on March 25, 2013 at 5:02 p.m. with Chairman Bonar presiding. Members present were Mr. Perza and Mr. Snaman. Mrs. Williams and Mr. Blakeman were absent. Members of Council present were Mr. Lynn, Mr. Hutchison, and Council President Leary. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS By unanimous consent, the agenda was approved as presented. Presentation by Calpine and KVAERNER on Employment and Construction Plans Mr. Scott Koenig, City Manager, advised members that the Calpine Corporation had initiated construction of the Garrison Energy Center and was currently working with a third-party company to extend the existing temporary road. He stated that a few weeks ago, Calpine announced that they had entered into an Engineering, Procurement, and Construction (EPC) contract with KVAERNER to finalize the internal design and construction documents specifying delivery of the energy center to Calpine by June 2015 so that all targets for delivering power to the grid would be met. Mr. Eugene “Junior” Wiley, Jr., Site Manager for KVAERNER at the Garrison Tract facility, briefed members on the KVAERNER company, which is a wholly union contractor. He reviewed the Garrison Schedule (Attachment #1) and stated the intent to mobilize by April 1, 2013. He reminded members that the previously mentioned roadway would be installed by Calpine and was not part of the scope of work for KVAERNER. Mr. Wiley stated that this project was a joint venture with Parsons Brinckerhoff (located in San Francisco, California), the engineer of record. He indicated that the first task would be to attend to environmental and stormwater protection issues. In reviewing the schedule, Mr. Wiley indicated that this was a large project, particularly for this area; however, there would not be a large influx of workers on the site immediately. He projected that approximately 100 employees would be working at the site by the end of the year. He estimated that there would be approximately 200-250 employees on site from April 2014 through July or August of 2014, and by the end of 2014, this number would drop back to approximately 100. He anticipated that the engineering staff would assist Calpine with the start-up in October or November 2014 and they would continue working with Calpine through the Spring of 2015. Mr. Wiley assured members that efforts were being made to pursue local talent and services for employment. He provided a list of various local unions that would be contacted to obtain craftsmen to work on the project (Attachment #2). Responding to Mr. Hutchison, Mr. Wiley indicated that all permits necessary to begin this project had been obtained and he relayed appreciation to the City inspectors for their assistance in this endeavor. In response to Mr. Snaman regarding the gas pipeline, Mr. Wiley stated his understanding that gas was to be provided to the site by October 2013; however, he was unsure if approval had been obtained from the Federal Energy Regulatory Commission (FERC). Mr. Bonar stated that he would attempt to obtain this information.

UTILITY COMMITTEE MEETING OF MARCH 25, 2013 PAGE 2 Mr. Lynn noted that the project was located within his Council District and requested that all deference and courtesy be granted to the residents of Wild Meadows as the construction gets underway, explaining that the project was located in close proximity to the subdivision. He requested assurance that the project would be constructed with as little disruption to residents’ daily lives as possible. Concurring, Mr. Wiley stated that he was acting as if he lived in the area and planned to request an opportunity to meet with residents in an effort to develop a relationship and provide a line of communication. Responding, Mr. Lynn offered to introduce Mr. Wiley to the residents at a homeowner’s association meeting and requested that he provide a presentation, including a question and answer period. He felt this would be helpful to residents of Wild Meadows as well as Persimmon Park Place. Referring to an email forwarded to him by Mr. Lynn, Mr. Koenig stated that tracks from the parking lot to the back of the Wild Meadows properties were the result of either the City’s construction crew or the boring contractor working on the water line to the rear of the property. He explained that the City was currently extending water from just outside the Wild Meadow Subdivision down to the fence point where water would be delivered to KVAERNER for construction. He assured members that the area would be repaired once the weather became more favorable, noting that the area was very muddy. Mr. Koenig advised members that the Eastern Shore Natural Gas Company had contacted the City to set up a meeting to discuss how gas service would be provided to the Garrison Tract. He stated that staff preferred that the gas service be extended all the way down the Route 1 right-of-way, entering the western side of the subdivision in order to take advantage of plans for distributing it to the subdivision in the future. Responding to Mr. Koenig, Mr. Bonar requested that the representatives of Wild Meadows be made aware of such issues. No further action was taken by the Committee. Proposed Amendments to the Governing Policy for Energy Commodity Risk Management Members were provided proposed amendments to the Governing Policy for Energy Commodity Risk Management. Mr. Scott Koenig, City Manager, reminded members that the City had retained The Energy Authority (TEA) and delegated responsibility to this organization to provide Risk Management Services. As a result, the City had issued the Governing Policy for Energy Commodity Risk Management to outline the philosophy, framework, and the delegation of responsibilities related to Dover’s energy commodity risk management. Mr. Koenig briefly reviewed the proposed amendments relative to Commodity Futures Trading Commission (CFTC) reporting (Page 15); another financial product, Covered Swap (Page 16); and the addition of Appendix D - Swap Transaction Representatives (Page 24). He noted that the quadruple X’s (XXXX) in Appendix D would require the insertion of either “the City of Dover” or “TEA”, and assured members that this would be completed prior to submission of the proposed amendments to City Council.

UTILITY COMMITTEE MEETING OF MARCH 25, 2013 PAGE 3 Mr. Koenig stated that staff recommended approval of the proposed amendments so that the policy would be in compliance with current law. Responding to Mr. Perza, Mr. Koenig explained that Mr. Kirk Betts serves as the City’s Power Supply Attorney and had reviewed the proposed amendments from his knowledge of the Dodd-Frank legislation and the energy market, through which the City conducts trades. Mr. Snaman moved to recommend approval of the proposed amendments to the Governing Policy for Energy Commodity Risk Management (Attachment #3) to comply with federal regulations on power supply transactions. The motion was seconded by Mr. Perza and unanimously carried. Mr. Perza moved for adjournment, seconded by Mr. Snaman and unanimously carried. Meeting Adjourned at 5:21 p.m. David L. Bonar Chairman DLB/TM/jg/js/mk/dd S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\03-25-2013 UTILITY.wpd Attachments Attachment #1 - Garrison Schedule - KVAERNER Attachment #2 - List of Local Unions - KVAERNER Attachment #3 - Proposed Amendments to the Governing Policy for Energy Commodity Risk Management

ATTACHMENT #1 Utility Committee Meeting of 03/25/2013 Utility Committee Meeting of 03/25/2013 ATTACHMENT #1

ATTACHMENT #2 Utility Committee Meeting of 03/25/2013 Utility Committee Meeting of 03/25/2013 ATTACHMENT #2

ATTACHMENT #3 Utility Committee Meeting of 03/25/2013 City of Dover, Delaware Governing Policy For Energy Commodity Risk Management Effective: September 10, 2012 Approved by: City of Dover Council Date: September 10, 2012

TABLE OF CONTENTS PURPOSE OF THE RISK MANAGEMENT POLICY ..................................................................3 A. Introduction.....................................................................................................................3 B. Scope of Policy ................................................................................................................3 C. Objectives and Risk Philosophy ...................................................................................4 D. Policy Administration ....................................................................................................4 MANAGEMENT AND CONTROLS .............................................................................................4 A. Utility Committee of The City Council .......................................................................5 B. Executive Risk Management Committee ....................................................................5 1. City Manager .............................................................................................................................. 6 2. Director of the Utility................................................................................................................. 7 3. Controller .................................................................................................................................... 7 4. TEA Member Services Manager............................................................................................... 7 DISCUSSION OF RISKS ...............................................................................................................8 MARKETING AND TRADING PRACTICES ..............................................................................9 A. Standards of Conduct ....................................................................................................9 B. Products, Activities and Limitations ...........................................................................9 C. Contract Documentation and Confirmations...........................................................10 D. Training..........................................................................................................................10 E. New Product Protocol .............................................................................................1110 RISK LIMITS AND RISK MEASUREMENTS...........................................................................11 A. Limits..............................................................................................................................11 1. Volume/Maturity/Value Limits ........................................................................................... 11 B. Stress Testing and Back Testing .................................................................................12 C. Instances of Exceeding Risk Limits............................................................................12 CREDIT POLICY ..........................................................................................................................12 A. Measuring Credit Risk .................................................................................................12 B. Analysis and Extension of Credit Limits ..................................................................13 C. Instances of Exceeding Credit Limits ........................................................................13 REPORTING .................................................................................................................................14 A. Risk Reporting ..............................................................................................................14 B. Credit Reporting ...........................................................................................................15 C. Hedge Effectiveness Reporting ..................................................................................15 INFORMATION TECHNOLOGY SYSTEMS ............................................................................15 POLICY DISTRIBUTION AND COUNSEL ...............................................................................16 A. Distribution Outside The City ....................................................................................16 B. Designated Counsel .....................................................................................................16 APPENDIX A – Approved Products .............................................................................................16 APPENDIX B – Approved Counterparties and Threshold Tables ................................................17 APPENDIX C – Business Risks ............................................................................................212122 APPENDIX D – Swap Transaction Representative.....................................Error! Bookmark not defined. APPENDIX D E – Glossary .................................................................................................212124 2

PURPOSE OF THE RISK MANAGEMENT POLICY A. Introduction The City of Dover (“City”) and its customers are routinely exposed to energy price risk, volume variability risk, basis risk and credit risk – herein referred to collectively as energy commodity risk - in the normal conduct of serving its electric load requirements. Volatility of energy commodity prices and volumetric uncertainty (either supply/generation or load obligations) impose a substantial and direct risk to the City’s financial and operating performance. By authority of its charter, the City has responsibility for overseeing the City’s electricity operations, including the management of its cost of serving Dover’s customers. By agreement dated May 6, 2011 and approved by the City (the “EMA”), the City has engaged The Energy Authority, Inc. (“TEA”) to assist the City with Asset Management and Strategic Planning Services, Risk Management Services, and Energy Management Services. This Policy for Energy Commodity Risk Management (“Policy”) is established the explicit understanding that the City has retained and delegated responsibilities to TEA to provide Risk Management Services. Additionally, the City has issued this Policy for dealing with the philosophy, framework and delegation of responsibilities necessary to govern activities related to Dover’s energy commodity risk management. As set forth herein, the City has established an organizational structure, delegated responsibility and established internal controls and procedures to ensure that all transactional and oversight activities are conducted in compliance with this Policy and in accordance with the City’s normal reporting, legal, financing and regulatory requirements relating to energy assets and transactions. B. Scope of Policy This Policy covers all transactions entered into the by the City of Dover designed to meet the City’s electric load requirement and the management of risk related to these transactions. In the event of conflict between this Policy and the EMA, the Policy shall control. This Policy is separate and distinct from enterprise risk management policies and procedures addressing the City’s safe operation of its generating stations and energy infrastructure, insurance requirements, permit compliance, employee matters 3

regulatory compliance with laws and regulations of the State of Delaware and Federal Agencies such as EPA, FERC, NERC and CFTC or other potential risks to the City beyond the purchase and sale of fuel and electric power and its ancillary products. C. Objectives and Risk Philosophy The objectives of the Policy are to identify energy commodity price and credit risk exposures and give the City a framework for the quantification and management of these exposures. The Policy will identify the reports needed to convey how the identified risk exposures can potentially impact the City’s overall cost of providing electricity service to its customers and report on the risk management of the transactions associated with City’s electric load requirements. Under the Policy, risk management activities will be conducted consistent with the City’s overall objective of appropriate risk mitigation. There are several objectives of the Policy which, when taken and executed together, serve to manage the City’s energy commodity price exposures. Specifically, the Policy:  Establishes framework for developing credit limits for counterparties and quantifies and manages the credit exposures related to potential counterparty abrogation  Quantifies the impact of the above exposures on City’s financial results  Manages the impact of the above exposures in line with the City’s identified level of risk tolerance  Provides clear delineation of responsibilities and authority, outline a separation of duties, and ensure reporting of risk is timely and accurate.  Ensures that the impact of any action affecting the City’s position is consistently quantified, monitored and authorized. The City’s risk management activities will be conducted consistent with its overall objective of appropriate risk mitigation and never for purposes of speculation. D. Policy Administration This Policy has been approved by the Executive Risk Management Committee and The Utility Committee of the Dover City Council. The Utility Committee must approve modifications to the Policy with the exception of the appendix information which can be modified with the approval of the Executive Risk Management Committee. MANAGEMENT AND CONTROLS This Policy articulates the management and organization of the City and TEA to serve as a control framework outlining delegation of duties and responsibilities. 4

A. Utility Committee of The City Council The Utility Committee of The City Council (The Committee) has a responsibility to provide approval of this Policy. With this approval, The Committee also assumes additional duties. They will understand the risks the City is and could be exposed to due to their energy commodity risk management activities. In this role, the Committee will have a responsibility to also understand the City’s policies and procedures, internal controls and systems which are used to help manage the City’s energy commodity risks. The Committee will approve any amendments to the Policy or limits within. The Executive Risk Management Committee will update the Committee periodically regarding the Policy and its functions. It will be the Committee’s responsibility to:  Discuss guidelines and strategic policies that govern the process by which the Energy Risk Management Committee assesses and manages risks  Review and approve the risk policy at least annually  Approve new members of the Executive Risk Management Committee  Acknowledge the risk inherent in transactions covered under this Policy B. Executive Risk Management Committee An Executive Risk Management Committee (“ERMC”) has been formed to provide executive management oversight for the City’s energy commodity risk management activities. The ERMC is charged with the creation, amendment and administration of this Policy, including acquiring any approvals required by the Utility Committee, and will ensure that all energy commodity risk management activities of the City are performed consistent with this Policy. The ERMC will meet at least monthly to review compliance and conduct its business as described in this Policy. The ERMC shall be comprised of the following voting members: The City Manager, The Director of Utility, The City’s Controller and TEA’s Member Service Manager. The City’s ERMC will make decisions following the process outlined in this Policy. TEA’s Member Services Manager may include representatives from other areas within TEA in the monthly ERMC meetings who will attend in person or by conference call as non-voting advisors. Other City employees and TEA staff may also be asked to attend meetings from time-to-time, as the ERMC deems necessary. The responsibilities of the ERMC shall include:  Establish scope and frequency for management reporting to the Utility Committee.  No less than annually, review the City’s Energy Commodity Policies and Procedures for correctness and completeness. 5

 Review and approve any new risk report or change to an existing risk report provided by TEA to monitor risks outlined in this Policy.  Understand and approve any models, methodologies, and assumptions used for measuring risks such as volume risk, process risk, counterparty risk and commodity risk.  Monitor the City’s risks and ensure they are within the limits and are being managed according to what is indicated within the City’s Policy and associated procedures  Understand the City’s risk management objectives and risk tolerances.  Review and approve the risk management and trading strategy programs and associated risk. Each program should be reviewed to ensure alignment with Policy objectives and compliance with risk limits within this Policy.  Periodically review any risk management program approved in light of recent market changes, and ensure continued compliance with its established guidelines  Review and approve new products, markets, trading counterparties and credit limits  Review all violations and exceptions to this Policy and report such to the Committee.  Approve the individuals or companies that engage in the City’s commodity transactions and are subject to the limits within this Policy.  Ensure that the individuals or companies authorized to transact on behalf of the City as well as manage its risks, are appropriately trained and qualified.  Ensure independence and segregation of duties between front, middle and back office at TEA. Recommend changes to this Policy to the City’s Utility Committee for approval and ensure the Utility Committee understands the City’s overall compliance with this Policy and associated procedures The ERMC will meet at least monthly to review risks identified and reported on by the Policy, this meeting shall be chaired by The City Manager. Minutes of each meeting of the ERMC shall be recorded and reflect any decisions and follow-up action items to be performed. These minutes will be reviewed and approved by the members of the ERMC in a timely manner. Each member of the ERMC has a unique role as defined below: 1. City Manager The City Manager is independent of all commercial functions and carries the responsibility of establishment and maintenance of risk management for the City. The City Manager will be a voting member of the ERMC and act as a chair of the ERMC. Other responsibilities include:  Ensure this Policy is maintained. 6

 Oversee reviews of the City’s energy commodity risks, limits, risk measurement methodologies and models, and programs and recommend changes to the ERMC.  Ensure potential transactions and their impacts on the City’s risks and limits defined within this Policy.  Develop and monitor the implementation of the Policy, and oversee other risk management processes and procedures established by this Policy or otherwise by the ERMC. 2. Director of the Utility The Director of the Utility is responsible for all trading, hedging, pricing, structuring, and market and operational risk management activities associated with the City. The Director of the Utility will be a voting member of the ERMC. Other responsibilities include:  Review the effectiveness of transaction processing systems and procedures relating to risk measurement.  Recommend operational risk and business risk assessment guidelines. 3. Controller The Controller is independent of all commercial functions and carries the responsibility of the City’s accounting practices. The Controller will be a voting member on the ERMC. Other responsibilities include:  Perform financial accounting including accounting for hedging and derivatives activities.  Comply with tax rules and make appropriate tax elections.  Record realized and unrealized gains and losses.  Reconcile general ledger, cash transactions and margin accounts.  Implement tax-hedge accounting policies and other regulatory tax requirements.  Develop and maintain documentation outlining standard procedures for conducting business.  Invoice counterparties and resolve billing disputes.  Perform daily/weekly/monthly transaction checkout with counterparties.  Develop and maintain documentation outlining standard procedures for conducting business. 4. TEA Member Services Manager The TEA Member Service Manager roles and responsibilities are defined exhibit B of the EMA between the City and TEA. The TEA Member Service Manager will be a voting member on the ERMC. Other responsibilities include: 7

 Monitor risk reports between ERMC meetings.  Report to the Committee and the ERMC on the City’s adherence to all limits and functions within this policy.  Engage the ERMC in discussions regarding events or developments that could expose the company to potential losses.  Recommend to the ERMC specific risk limits consistent with the City’s risk management objectives, risk tolerance, and risk management policy.  Coordinate and distribute independent market fundamental analysis.  Provide advisory support and recommendations as specified in Article 5 of the EMA. DISCUSSION OF RISKS This Policy covers the management of all material energy market risks faced by the City. A comprehensive list of risks that are or could be relevant to City is shown in Appendix C of the Policy. Among the most critical of these risks are commodity risk, counterparty risk, process risk, volume risk, and budget risk. These risks are measured by the limit structure and controls outlined in the Policy. Commodity risk represents the potential adverse impacts to the value of the City’s portfolio due to changes in the market. Commodity risk encompasses volatility risk, forward price risk, basis risk, correlation risk and liquidity risk. Counterparty risk represents the potential losses the City could incur due to delivery risk and receivable risk. Delivery risk stems from a supplier or trading counterparty that is unable or unwilling to perform on its commitments including but not limited to delivery or receipt of commodities. Receivable Risk includes the City’s risk associated with a counterparty’s timeliness of payment for services rendered. Process risks represents the risks associated with process problems including, but not limited to, inaccurate data capture, untimely trade execution or settlement problems. Controls over process risks are embedded in the organizational structure of TEA through the design processes and operating procedures. Volume Risk represents the potential for unforeseen changes from projections of excess or shortfall of capacity or energy from the actual needs. When variances are large coupled with large costs to transact and adverse moves in market prices this risk could be realized. In management of this risk, the City must be aware of the fact that unexpected variations in volume are often highly correlated with price movements. 8

Budget Risk represents the potential to deviate outside of tolerable bounds of the City’s budget. Deviations from budget can be caused by forecast error or unforeseeable adverse changes in market prices. MARKETING AND TRADING PRACTICES A. Standards of Conduct Individuals authorized to transact for the City shall not misrepresent, conceal or withhold information regarding energy commodity trading and risk management transactions to any person responsible for the accurate recording and/or reporting of such transactions; participate in any such transaction or similar activity for the benefit of any party other than the City; or hold or be a beneficiary of any financial interest in any entity with which the employee is engaged in trading or other business activity (other than ownership of an interest in a mutual fund managed by another party). Further, no employee authorized to place or execute such transactions may engage in trading power or energy commodities derivative instruments for his or her personal account. B. Products, Activities and Limitations Pursuant to achieving the City’s core objectives for the purpose of energy commodity risk management, the following limitations shall apply.  Permissible instruments will be restricted to the products and instruments specified in Appendix A – Approved Products of the Policy; o All physical forward transactions shall be governed by the Edison Electrical Institutive (EEI), North American Energy Standards Board (NAESB), or similar agreements with counterparties approved by the City. o The City reserves the right to enter into financial hedge transactions to effectuate Policy objectives, but does not authorize TEA to enter into financial hedge transactions on its behalf. Any such financial transactions that the City may enter into shall be governed by ISDA agreements with counterparties as approved by the City.  The maturity for each permissible instrument will be restricted to the maturity limits specified in the risk limits section of the Policy.  Transaction volumes for each risk management transaction will be restricted to the amounts specified in the Risk Limits section of the Policy.  Risk management transactions will be outlined in the City of Dover Hedge Program which will be approved by the ERMC. Risk management transactions may include the following: o Hedging the forward price of purchased power for delivery to the City as needed to meet its electric load requirements. 9

o Hedging the forward price of natural gas and fuels as needed to generate power to meet the City’s electric load requirements. o Unwinding of hedges to accommodate changes in expected load requirements, or for economic reasons subject to explicit constraints set by the ERMC. C. Contract Documentation and Confirmations No over-the-counter transaction may be executed until an EEI, NAESB, or similar agreement has been authorized by the City, approved by the ERMC and fully executed by the parties. Written confirmations will be required from counterparties, as defined in the Master Service Agreement between the City and counterparty, within one business day or such longer time as required by the contract in question for all risk management transactions. Contemporaneous with any commitments and prior to receipt of written confirmations, verbal commitments shall be memorialized internally as to instrument structure, quantity, relevant time horizon, price and any other relevant terms; such internal documentation shall be time stamped and correlated to the ultimate written confirmation to or from the counterparty. Both the internal documentation as well as the written confirmation from the counterparty shall be provided to TEA’s Risk Control Group immediately upon receipt for verification. In the event that there is a material failure to provide timely documentation or confirmations, then at the City Manager’s sole discretion, the offending individual’s authorization may be suspended. Similarly, if the failure to provide timely documentation or confirmations is due to the failure of counterparty, then at the discretion of the City Manager, a moratorium may be imposed on transactions with that counterparty. In such cases, the City Manager shall notify the ERMC of the issues leading to the suspension or moratorium shall. Nothing herein shall inhibit the City Manager from bringing control issues to the TEA’s Member Services Manager prior to a decision on materiality or the imposition of a suspension of trading privileges or counterparty moratorium. D. Training The ERMC will ensure that all City employees and/or TEA Staff that will execute transactions on behalf of the City will have appropriate training in the markets in which the transactions occur. 10

E. New Product Protocol As required to manage the City’s energy commodity risk the ERMC shall approve new products provided the requirements of the New Product Approval Procedure are met. RISK LIMITS AND RISK MEASUREMENTS A. Limits The limit structure is designed to quantify the types of risk in City’s energy commodity portfolio. The City will manage and report on its energy commodity market risk using Volume/Maturity/Value Limits, a Cost of Service Limit and a Hedge Loss Limit. 1. Volume/Maturity/Value Limits Transaction limits for the Individuals Authorized to execute transactions and the maturity limits for each permissible instrument are listed below. Transactions for amounts in excess of those listed may be executed only upon approval of the ERMC. This limit, maturity and value structure is not intended for use when transacting day- ahead and real time in the PJM market. Maximum Daily Notional Limits Volume/Maturity/Value Limits Volume Value ($000) Balance of the Month through 12 Months 50 20,000 Power Between 13 Months and 24 Months 50 20,000 (MW) Between 25 Months and 36 Months 25 10,000 Hourly Limit Between 37 Months and 48 Months 25 10,000 Between 49 Months and 60 Months 25 10,000 Balance of the Month through 12 Months 30,000 400 Natural Gas Between 13 Months and 24 Months 30,000 400 (MMBtu) Between 25 Months and 36 Months 10,000 200 Monthly Limit Between 37 Months and 48 Months 10,000 200 Between 49 Months and 60 Months 10,000 200 Balance of the Month through 12 Months 6,000 400 #2/#6 Fuel Oil Between 13 Months and 24 Months 6,000 400 (Bbl) Between 25 Months and 36 Months 3,000 200 Monthly Limit Between 37 Months and 48 Months 3,000 200 Between 49 Months and 60 Months 3,000 200 The amounts in the table above refer to the maximum volume of orders that can be placed in any one day the individuals authorized to conduct trades for the specified time period. On any one day the maximum transaction volume placed can be for up to 50 MegaWatts per hour for every hour during a single calendar month (including both on-peak and off-peak hours), OR 25,000 MMBtu per month for all months pertinent to the natural gas transaction, OR 6,000 Bbl per month for all months pertinent to the oil transaction. 11

For no reason should a transaction be executed that exceeds the City’s electric load requirements. If there is an adjustment to the City’s electric load requirements and the existing transactions greater than 100% of the adjusted electric load requirements the ERMC will review and approve the offsetting strategy deployed in sufficient proportion to mitigate the encroachment. B. Stress Testing and Back Testing The City’s positions shall be periodically stress tested and models shall be back tested. The processes around these tests are outlined in the Stress Testing and Back Testing Procedure. C. Instances of Exceeding Risk Limits Should the City or TEA enter into a transaction that causes the portfolio to exceed any above mentioned limits the Director of the Utility shall, in addition to notifying the ERMC, also notify the Chair of The Committee as soon as practicable and shall provide periodic reports to the Chair on the status the transactions for as long as the City is exceeding its limits. The ERMC will review and determine whether any liquidation or offsetting of transactions is warranted. The incident will be documented as a Policy Exception by the Director of the Utility. CREDIT POLICY Credit Risk is the risk due to the uncertainty in a counterparty’s ability to meet its contractual obligations. The primary objective of this credit policy is to mitigate, to the extent commercially reasonable, the credit risks associated with transactions covered in this Policy while still allowing the City to achieve its objectives. A. Measuring Credit Risk The status of credit risk will be measured and reported through reports provided by TEA. The current credit exposure will be reported at the agreement level via a Counterparty Credit Report provided by TEA. This information will be made available in real time to TEA trading personnel so that it can be checked prior to executing transactions for the City. Those responsible for risk oversight at the City and TEA will have access to this information no less frequently than once per day. The ERMC will monitor overall credit utilization and any credit exceptions at least monthly. When measuring the 12

current credit risk, netting will be applied to the exposure if the City’s contract with a counterparty includes provisions for netting. B. Analysis and Extension of Credit Limits Physical and financial commodity transactions will be executed with counterparties approved by the ERMC with credit available to support the transactions. The creditworthiness of a counterparty will be determined by both qualitative and quantitative factors. Factors shall include, but not limited to:  A company’s debt credit ratings provided by the rating agencies.  Financial data such as an analysis of the income statement, balance sheet, and cash flow, as well as liquidity and capital structure.  Subjective factors such as company’s fuel diversity, overall size, risk management policy and internal controls, geographic diversity, and market intelligence. A credit limit is the amount of unsecured credit granted to a counterparty. Unsecured credit exposure includes amounts owed by the counterparty, whether billed or not, and the mark-to-market differences in value of any collateral which the counterparty has provided the City. Any net exposure above the collateral threshold will require the posting of collateral by a counterparty. Further information on the City’s procedure for establishing credit is contained in the Counterparty & Credit Review Process. Collateral thresholds, term limitations and credit exposure limits will be subject to the maximums indicated in Appendix B, based upon the lower of the S&P and Moody’s credit ratings. At no time will the City incur a credit exposure with any counterparty greater than $60,000,000. C. Instances of Exceeding Credit Limits The City and TEA are restricted by the credit limits approved by the ERMC. The ERMC can suspend trading with a counterparty, if that counterparty’s credit limit has been reached or exceeded. The City or TEA traders shall not exceed the Counterparty Credit Limit by executing transactions with any counterparty without approval of the ERMC. The ERMC will determine when it’s appropriate to require additional collateral if a counterparty’s credit exposure exceeds its credit limit. Collateral includes standing letter of credit, cash, and prepayments. All credit exceptions will be documented and reported to the ERMC and the Committee as Policy Exceptions. 13

REPORTING A. Risk Reporting Preparation of timely reports is critical to monitoring risk. TEA will furnish the required reports on a regular frequency for the City in a format acceptable to the ERMC. In addition, the ERMC and its designees will be provided access to the City’s risk reports as updated daily via TEA’s secure Web Portal. Reports required on a monthly basis and for periodic meetings of the ERMC include the following:  Profit and Loss Report The Profit and Loss (P&L) Report shows the daily realization of transactions at either the transaction price or the market price as transaction roll from unrealized to realized. This report should show volumes, transaction prices and market prices of realized physical and financial power and fuel transactions.  Mark to Market Report The Mark to Market (“MTM”) Report conveys the potential transaction exposure if the energy commodity portfolio was liquidated at the most recent market settlement prices. This report should show volumes, transaction prices and market prices of unrealized physical and financial power and fuel transactions.  Activity Report The Activity Report presents a summary of all energy commodity risk management activities undertaken, including new transactions taken, existing transactions settled/liquidated, and any transactions unwound.  Cost of Service Report The City’s exposure to energy price risk shall be monitored and reported on a Cost-of- Service basis. All calculations are at the wholesale level. The Cost-of-Service recognizes all prior (expired) months within the Power Year on the basis of actual (incurred) costs, and recognizes all forward (pending) months within the Power Year on the basis of expected forward power and fuel prices and expected forward load-following risks. As defined below, the Cost-of-Service is an aggregation of Forward Energy Commodity Portfolio Cost, the Load Following Cost Expectation and the City’s Budget Target for Purchase Power Expense. o The Net Purchased Power Cost shows the net cost of all physical and financial transactions related to the City’s anticipated commodity requirements for power and fuel and is based on the price of all hedge transactions plus the forward 14

market price of all unhedged transactions valued at current forward prices for energy commodities, customer-level cost per MWH of all physical and financial transactions related to Dover’s actual plus anticipated energy. o The expected fixed costs defined as load-serving entity (LSE) capacity costs, transmission costs and TEA management fees. o The Expected Load-Following Cost for a specified power year is defined as the expected cost (or revenue) associated with intra-month load variations due to weather or other events affecting demand. As an interim measure due to lack of necessary market information and the rapid evolution of the PJM RTO market, the ERMC has specified $2.50 per MWH as an estimate of the Load Following Cost to be used for estimating the City’s Forward Cost-of-Service Report. The ERMC will update the Expected Load Following estimate while lack of necessary market information persists no less than annually. o The Budget Target for Purchase Power Expense represents the City’s view of expected purchase power expense. B. Credit Reporting  Counterparty Credit Report The Counterparty Credit Report conveys the exposure to all counterparties with which the City has credit exposure resulting from its energy commodity risk management activities.  CFTC Reporting The City understands that transacting over the counter (OTC) swaps carries an additional Commodity Futures Trading Commission (CFTC) reporting function. Once required by the CFTC, the City will report on how itFPUD[KB1] generally meets its financial obligations associated with entering into non-cleared swaps in a manner acceptable to the CFTC. C. Hedge Effectiveness Reporting If the City’s transactions require a hedge effectiveness test, those testing results will be reported to the ERMC no later than one month after the end of the financial reporting period. The report will include a summary of testing methodology, assumptions of the testing and the outcome of results with a pass or fail by transaction. INFORMATION TECHNOLOGY SYSTEMS Since information systems play a vital role in The City’s trading abilities, the City shall ensure that the information systems and technology used to store all transaction information is maintained and secure. The City’s transactions will be stored in TEA’s 15

enterprise trading and risk management system. TEA uses the TriplePoint Commodity XL (CXL) system, integrated with Commodity XL for Credit Risk (Credit Risk). TEA has assigned a Database Administrator (DBA) that is charged with the database security and maintenance for the transaction database, CXL. The following safeguards for data security and backup will be installed:  Transaction data stored in the system of record will be replicated daily to ensure data redundancy;  The CXL database will be backed up at least daily after the close of business. POLICY DISTRIBUTION AND COUNSEL A. Distribution Outside The City The City’s Policy is restricted to the use of the City and TEA organizations. It shall not be distributed outside these organizations without the consent the ERMC. B. Designated Counsel Questions about the interpretation of any matters of this Policy should be referred to ERMC. The ERMC will provide clarification and explanation on any updates to this Policy. All legal matters stemming from this Policy will be referred to the City’s Legal Counsel. APPENDIX A – Approved Products The following shall constitute a list of approved forward hedge products to be utilized by TEA to manage the City’s energy commodity portfolio:  Forward Physical Power Peak  Forward Physical Power Off-Peak  Forward Physical Power All Hours  Forward Physical Natural Gas Delivered Dover via Eastern Shore Pipeline  Forward Physical Residual Fuel Oil (#6) Delivered Dover  Forward Physical Residual Fuel Oil (#2) Delivered Dover  Capacity  Forward Financial Power Peak  Forward Financial Power Off-Peak  Forward Financial Power All Hours  Financial Call Option  Financial Put Option  Covered Swap 16

The above instruments can be executed by TEA on behalf of the City of Dover for the current and next two successive Power Years (July to June). APPENDIX B – Approved Counterparties and Threshold Tables This Appendix establishes approved counterparties and their Collateral thresholds. Collateral thresholds, term limitations and credit exposure limits that are subject to the following maximums based upon the lower of the S&P and Moody’s credit ratings: Credit Thresholds from Dover Extended to the Counterparty Constellation Energy Threshold S&P Moody's $ 60,000,000 AAA Aaa $ 50,000,000 AA‐ to AA+ Aa3 to Aa1 $ 50,000,000 A‐ to A+ A3 to A1 $ 40,000,000 BBB+ Baa1 $ 30,000,000 BBB Baa2 $ 20,000,000 BBB‐ Baa3 $ ‐ Below BBB‐ Below Baa3 Integrys Threshold S&P Moody's $ 20,000,000 AAA Aaa $ 20,000,000 AA‐ to AA+ Aa3 to Aa1 $ 15,000,000 A‐ to A+ A3 to A1 $ 10,000,000 BBB+ Baa1 $ 5,000,000 BBB Baa2 $ 1,000,000 BBB‐ Baa3 $ ‐ Below BBB‐ Below Baa3 Sempra Energy Threshold S&P Moody's $ 20,000,000 A or above A2 or above $ 20,000,000 A‐ to A+ A3 $ 15,000,000 BBB+ Baa1 $ 10,000,000 BBB Baa2 $ ‐ BBB‐ or lower Baa3 or lower Conectiv 17

Threshold S&P Moody's Unspecified * Above BBB+ Above Baa3 $ ‐ Below BBB‐ Below Baa3 * Conectiv does not have a defined credit threshold, so for planning purposes, a $10,000,000 threshold is imposed as a conservative limit Macquarie Cook Power Threshold S&P Moody's $ 25,000,000 AAA Aaa $ 20,000,000 AA‐ to AA+ Aa3 to Aa1 $ 15,000,000 A‐ to A+ A3 to A1 $ 10,000,000 BBB+ Baa1 $ 5,000,000 BBB Baa2 $ ‐ BBB‐ or below Baa3 or below FPL Energy Threshold S&P Moody's $ 30,000,000 AAA Aaa $ 25,000,000 AA‐ to AA+ Aa3 to Aa1 $ 20,000,000 A‐ to A+ A3 to A1 $ 15,000,000 BBB+ Baa1 $ 10,000,000 BBB Baa2 $ ‐ BBB‐ or below Baa3 or below Deutsche Bank Threshold S&P Moody's $ 25,000,000 AAA Aaa $ 20,000,000 AA‐ to AA+ Aa3 to Aa1 $ 15,000,000 A‐ to A+ A3 to A1 $ 10,000,000 BBB+ Baa1 $ 5,000,000 BBB Baa2 $ ‐ BBB‐ or below Baa3 or below Barclays Bank Threshold S&P Moody's $ 25,000,000 AAA Aaa $ 20,000,000 AA‐ to AA+ Aa3 to Aa1 $ 15,000,000 A‐ to A+ A3 to A1 $ 10,000,000 BBB+ Baa1 $ 5,000,000 BBB Baa2 $ ‐ BBB‐ or below Baa3 or below 18

Credit Thresholds from the Counterparty Extended to Dover Constellation Energy Threshold Fitch Moody's $ 40,000,000 AA‐ or Above Aa3 or above $ 30,000,000 A+ A1 $ 20,000,000 A A2 $ 10,000,000 A‐ A3 $ ‐ BBB or below Baa1 or below Integrys Threshold Fitch Moody's $ 20,000,000 AAA Aaa $ 20,000,000 AA‐ to AA+ Aa3 to Aa1 $ 15,000,000 A‐ to A+ A3 to A1 $ 10,000,000 BBB+ Baa1 $ 5,000,000 BBB Baa2 $ 1,000,000 BBB‐ Baa3 $ ‐ Below BBB‐ Below Baa3 Sempra Energy Threshold Fitch Moody's $ 27,000,000 A‐ or above A3 or above $ 5,000,000 BBB+ Baa1 $ 1,000,000 BBB Baa2 $ ‐ BBB‐ or lower Baa3 or lower Conectiv Threshold Fitch Moody's Unspecified * Above BBB+ Above Baa3 $ ‐ Below BBB‐ Below Baa3 *Conectiv does not have a defined credit threshold, so for planning purposes, a $10,000,000 threshold is imposed as a conservative limit 19

Macquarie Cook Power Threshold Fitch Moody's $ 25,000,000 AAA Aaa $ 20,000,000 AA‐ to AA+ AA3 to Aa1 $ 15,000,000 A‐ to A+ A3 to A1 $ 10,000,000 BBB+ Baa1 $ 5,000,000 BBB Baa2 $ ‐ BBB‐ or below Baa3 or below FPL Energy Threshold Fitch Moody's $ 23,000,000 AAA Aaa $ 18,000,000 AA‐ to AA+ AA3 to Aa1 $ 13,000,000 A‐ to A+ A3 to A1 $ 8,000,000 BBB+ Baa1 $ 3,000,000 BBB Baa2 $ ‐ BBB‐ or below Baa3 or below Deutsche Bank Threshold Fitch Moody's $ 25,000,000 AAA Aaa $ 20,000,000 AA‐ to AA+ AA3 to Aa1 $ 15,000,000 A‐ to A+ A3 to A1 $ 10,000,000 BBB+ Baa1 $ 5,000,000 BBB Baa2 $ ‐ BBB‐ or below Baa3 or below Barclays Bank Threshold Fitch Moody's $ 25,000,000 AAA Aaa $ 20,000,000 AA‐ to AA+ AA3 to Aa1 $ 15,000,000 A‐ to A+ A3 to A1 $ 10,000,000 BBB+ Baa1 $ 5,000,000 BBB Baa2 $ ‐ BBB‐ or below Baa3 or below 20

APPENDIX C – Business Risks Business Risks Topology Commodity Counterpart Process Risk Volume Risk Budget Risk Risk y Risk Receivables Market Load Market Price Risk Risk Deadline Risk Uncertainty Uncertainty Performance Reporting Load Volume Risk Supply Risk Risk Risk Uncertainty M2M/Forward Generation Forecast Error Curve Risk Uncertainty Liquidity Risk Basis Risk APPENDIX D – Glossary Back Office – That part of a trading organization which handles transaction accounting, confirmations, management reporting, and working capital management. Bilateral Transaction - Any physical or financial transaction between two counterparties, neither of whom is an Exchange or market entity (e.g. MISO). Capacity – The real power output rating of a generator or system, typically in megawatts, measured on an instantaneous basis. Commodity - A basic good used in commerce that is interchangeable with other commodities of the same type. Commodities are most often used as inputs in the production of other goods or services. The quality of a given commodity may differ slightly, but it is essentially uniform across producers. When they are traded on an exchange, commodities must also meet specified minimum standards, also known as a basis grade. 21

Financial Bilateral Transaction – A Bilateral Transaction that is non-physical and is defined by a Source Point, Sink Point, and Delivery Point that may be any CP Nodes as specified by the Midwest ISO. Financial Forward – An agreement regarding a position in a specified commodity, a specified price, and a specified future settlement date, that does not result in physical delivery of the commodity. Rather one party in the agreement makes a payment to the other party on the basis of the commodity price at the future date. Front Office – That part of a trading organization which solicits customer business, services existing customers, executes trades and ensures the physical delivery of commodities. Hedging Transaction - A transaction designed to reduce the exposure of a specific outstanding position or portfolio; “fully hedged” equates to complete elimination of the targeted risk and “partially hedged” implies a risk reduction of less than 100%. Mark-to-Market Value – A measure of the current value of unrealized positions; includes both Open Positions and Closed Positions. Middle Office – That part of a trading organization that measures and reports on market risks, develops risk management policies and monitors compliance with those policies, manages contract administration and credit, and keeps management and the Board informed on risk management issues. Policy – Dover’s Governing Policy for Energy Commodity Risk, as amended and approved by The Utility Committee. Portfolio – A collection of transactions. Realized Gains/(Losses) – The amount earned (or lost) from a transaction , considered to be realized once the time for performance has lapsed (e.g. delivery of power in the case of physical transactions or expiration of an option in the case of financial transactions). Term – The total duration of a contract, defined as the number of days between the beginning flow date and ending flow date, inclusive. Unrealized Gains/ (Losses) – The amount expected to earn (lose) on a specific transaction(s); however, the time for performance has not lapsed. The total value of Unrealized Gains/ (Losses) is the Mark-to-Market value. 22

APPENDIX D – Swap Transaction Representative Purpose: To ensure that XXXX the City of Dover, a Special Entity under the Dodd-Frank Financial Reform Act, selects a qualified representative (“Representative”) to provide advice and guidance when entering into swap transactions with Swap Dealers or Major Swap Participants. Definitions: Special Entity: As defined in 7 U.S.C. 6s(h)(2)(C) and further interpreted in 17 C.F.R. 23.401(c). XXXX The Energy Authority “TEA” is a Special Entity as defined by 17 C.F.R. 23.401(c)(2). Swap Dealer: As defined in 7 U.S.C. 1a(49) and further interpreted in 17 C.F.R. 1.3(ggg) Major Swap Participant: As defined in 7 U.S.C. 1a(33) and further interpreted in 17 C.F.R. 1.3(hhh) Representative: As defined in this policy and 17 C.F.R. 23.450 Policy: Selection: XXXX The City of Dover shall endeavor to seek and employ an individual or entity that will voluntarily act as a Representative for all energy commodity swap transactions between XXXX the City of Dover and any Swap Dealer or Major Swap Participant. The Representative must meet the following qualifications identified in 17 C.F.R. 23.450(b): (i) Has sufficient knowledge to evaluate the transaction and risks; (ii) Is not subject to a statutory disqualification; (iii) Is independent of the swap dealer or major swap participant; (iv) Undertakes a duty to act in the best interests of the Special Entity it represents; (v) Makes appropriate and timely disclosures to the Special Entity; (vi) Evaluates, consistent with any guidelines provided by the Special Entity, fair pricing and the appropriateness of the swap; and (vii) In the case of a Special Entity as defined in § 23.401(c)(2) or (4), is subject to restrictions on certain political contributions imposed by the Commission, the Securities and Exchange Commission, or a self-regulatory organization subject to the jurisdiction of the Commission or the Securities and Exchange Commission; provided however, that this paragraph (b)(1)(vii) of this section shall not apply if the representative is an employee of the Special Entity. The Representative and XXXX the City of Dover shall enter into a legal agreement that binds the Representative to comply with items (i) through (vii) in this policy. 23

At no longer than any 12 month interval, XXXX the City of Dover shall review the performance of the Representative to ensure compliance with items (i) through (vii) in this policy. APPENDIX E – Glossary Back Office – That part of a trading organization which handles transaction accounting, confirmations, management reporting, and working capital management. Bilateral Transaction - Any physical or financial transaction between two counterparties, neither of whom is an Exchange or market entity (e.g. MISO). Capacity – The real power output rating of a generator or system, typically in megawatts, measured on an instantaneous basis. Commodity - A basic good used in commerce that is interchangeable with other commodities of the same type. Commodities are most often used as inputs in the production of other goods or services. The quality of a given commodity may differ slightly, but it is essentially uniform across producers. When they are traded on an exchange, commodities must also meet specified minimum standards, also known as a basis grade. Financial Bilateral Transaction – A Bilateral Transaction that is non-physical and is defined by a Source Point, Sink Point, and Delivery Point that may be any CP Nodes as specified by the Midwest ISO. Financial Forward – An agreement regarding a position in a specified commodity, a specified price, and a specified future settlement date, that does not result in physical delivery of the commodity. Rather one party in the agreement makes a payment to the other party on the basis of the commodity price at the future date. Front Office – That part of a trading organization which solicits customer business, services existing customers, executes trades and ensures the physical delivery of commodities. Hedging Transaction - A transaction designed to reduce the exposure of a specific outstanding position or portfolio; “fully hedged” equates to complete elimination of the targeted risk and “partially hedged” implies a risk reduction of less than 100%. Mark-to-Market Value – A measure of the current value of unrealized positions; includes both Open Positions and Closed Positions. 24

Middle Office – That part of a trading organization that measures and reports on market risks, develops risk management policies and monitors compliance with those policies, manages contract administration and credit, and keeps management and the Board informed on risk management issues. Policy – Dover’s Governing Policy for Energy Commodity Risk, as amended and approved by The Utility Committee. Portfolio – A collection of transactions. Realized Gains/(Losses) – The amount earned (or lost) from a transaction , considered to be realized once the time for performance has lapsed (e.g. delivery of power in the case of physical transactions or expiration of an option in the case of financial transactions). Term – The total duration of a contract, defined as the number of days between the beginning flow date and ending flow date, inclusive. Unrealized Gains/ (Losses) – The amount expected to earn (lose) on a specific transaction(s); however, the time for performance has not lapsed. The total value of Unrealized Gains/ (Losses) is the Mark-to-Market value. 25

LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on March 25, 2013, at 5:30 p.m. with Chairman Lynn presiding. Members present were Mr. Anderson (arrived at 5:38 p.m.), Mr. Hare, Mr. Rushe, and Mr. Shevock. Members of Council present were Council President Leary, Mr. Dixon, Mr. Perza, Mr. Bonar, and Mr. Hutchison. Mayor Carey was also present. AGENDA ADDITIONS/DELETIONS Mr. Hare moved for approval of the agenda as presented, seconded by Mr. Shevock and unanimously carried. Evaluation of Bids - Infield Groomer Replacement Mr. Scott Koenig, City Manager, advised members that the Grounds Division utilizes a 1998 Chi Tech ball field tractor to drag the six (6) softball fields. The 15-year-old piece of equipment was purchased in 2002. Staff had not originally planned to replace the tractor, since the City’s small engine mechanic had been able to keep it operational; however, it was recently discovered that the manufacturer filed for bankruptcy several years ago. This will prevent staff from obtaining necessary parts and, as a result, the Grounds Division will not be able to provide adequate maintenance of the City’s softball fields. Mr. Koenig noted that the Department of Planning, Inspections, and Recreation currently receives approximately 20% of the Recreation Division’s revenues from softball leagues each year. Staff solicited quotes for the purchase of the Infield Groomer. The sole quote was received from Turf Equipment and Supply Company from Jessup, MD in the amount of $17,372.12. Mr. Koenig explained that funding for this purchase would be available from General Fund savings realized from the purchase of the Grounds Division’s FY 2013 budgeted #552 Dump Truck and #562 Wing Mower, equating to a total of $17,396.45 total savings. Staff requested authorization to purchase an Infield Groomer at a cost of $17,372.12 from Turf Equipment and Supply Company and approval of a budget revision to allow for the use of savings realized, as identified by staff, to pay for the unbudgeted but necessary purchase. Mr. Rushe moved to recommend approval of staff’s request, seconded by Mr. Shevock and unanimously carried. (City Clerk’s Office Note: Due to a defect in the bid process, staff will present a revised recommendation (Attachment #1) at the April 8, 2013 City Council meeting.) FY12 Audit - Required Auditor Communications In accordance with Section 46 of the City Charter, the City's financial books are audited by independent auditors each year. Mrs. Donna Mitchell, Controller/Treasurer, indicated that the auditor’s results are typically presented when the Comprehensive Annual Financial Report (CAFR) is submitted to City Council for adoption; however, since additional research was required to complete the federal grant audit and, since there was nothing material to the CAFR in this respect, the auditor’s communications were delayed until completion of the audit and presentation of the federal grant audit. She reminded members that SB & Company, LLC, served as the City’s auditor.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 25, 2013 PAGE 2 Mrs. Mitchell introduced Mr. William Seymour, Engagement Partner with SB & Company, LLC, who reviewed a presentation entitled “Communications with Those Charged With Governance for the Year Ended June 30, 2012,” which included the results of their audit of the June 30, 2012 financial statements of the City of Dover. Mr. Seymour noted that, in accordance with generally accepted auditing standards, an unqualified opinion had been issued on the financial statements for the governmental, enterprise, and fiduciary funds (including pension funds). Mr. Seymour relayed appreciation to City management for their assistance in conducting the audit and introduced Mr. Travis Milnes, Audit Senior with SB & Company, noting that Mr. Milnes had performed most of the work on the City’s audit. Referring to Page 18 of the “Single Audit Together with Reports of Independent Public Accountants for the Year Ended June 30, 2012,” Mr. Lynn relayed concern with the findings regarding the Community Development Block Grants (CDBG) and questioned which sub-recipients were not provided the necessary information to comply with federal requirements. Responding, Mrs. Mitchell stated that these findings related to last year’s audit and explained that the auditors were required to include this information in the audit report for two (2) years. Elaborating, Mr. Seymour indicated that this concern was identified last year and the auditors were required to “close out” the issue. He indicated that if these three (3) findings remain in next year’s single audit, they will be included as an update. If management alleviates the issue, the problem will disappear; if not, the auditors will re-report it. Responding, Mrs. Mitchell advised members that corrective action was taken last year and a procedure was developed to address this issue. She confirmed that staff was now following the procedure and assured members that the issue had been resolved. Mr. Rushe moved to recommend acceptance of the FY12 Audit - Required Auditor Communications Report, as presented. The motion was seconded by Mr. Anderson and unanimously carried. Proposed Ordinance #2013-06 Amending Chapter 2 - Administration, Article II - City Council, Division 2 - Meetings of the Dover Code - Excused Absences Mr. Lynn stated that, at his request, staff had prepared Proposed Ordinance #2013-06 amending Chapter 2 - Administration, Article II - City Council, Division 2 - Meetings of the Dover Code, which would establish a procedure for excusing City Council member absences and provide a list of excusable absences. Mr. Hare questioned if there was a need for such an ordinance and suggested that the current process of reviewing each issue on a case-by-case basis be continued. Responding, Mr. Lynn stated that the absence of members of Council was addressed in the Charter in a broad and ambiguous manner that did not provide Council information for handling excused absences. He reminded members that the current Charter simply indicates that no Council Member

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 25, 2013 PAGE 3 shall have three (3) consecutive absences unless they are excused absences but does not define what would constitute an “excused absence.” He stated that this matter became an issue when members of Council were advised that Mr. Anderson would be deployed with the National Guard and would miss several meetings (possibly years). He felt that since there was no definition for “excused” absences, there was a danger that such absences could be used for political gain. In response to Mr. Hare’s suggestion regarding the suspension of salary after six (6) weeks of such absence, Mr. Lynn stated his opposition and questioned if individuals who are fighting in Afghanistan should be penalized by removing their pay for something completely out of their control. Mr. Hare reiterated his concerns regarding fairness to the citizens if members of Council receive compensation during extended absences and suggested that salaries be suspended during such leaves of absence. Responding to Mr. Shevock, Mr. Lynn advised members that when his father, Mr. Pat Lynn, was absent for a significant amount of time while battling cancer during his term as a Commissioner for Kent County Levy Court, no action was taken by members of Levy Court, which allowed his father to continue to serve his term until his death. As for the history of such occurrences within the City of Dover, Council President Leary cited recent instances of members of Council who were ill and continued to serve until their deaths, such as Mrs. Russell and Mr. Pitts. He recalled previous situations when members of Council, such as Mr. Fenimore and Mr. VanSant, became ill during their terms of office, noting that at that time members of Council were compensated per meeting attended. In response to Mr. Shevock, Mr. Lynn felt that if several members of Council were to be excused, and if this resulted in difficulty obtaining a quorum to conduct business, members of Council could revisit the issue of excused absences. Mr. Anderson relayed his support for the proposed amendment. With regard to excused absences, he felt that the Council President should be authorized to excuse absences and that an appeal process should be established that would allow Council to reverse the action taken by the Council President. In reviewing the proposed amendment, Council President Leary felt that members may be trying to “fix something that is not broken.” It was his feeling that sometimes Council tries to codify issues to the point where they become confining and unworkable. He noted that there had never been an issue involving the absence of members of Council, regardless of the reason (vacation, sickness, etc.) and he did not feel that there was value in codifying this to the degree presented in the proposed amendment. Mr. Bonar advised members that, to his knowledge, absences in the State Legislature are handled under House and Senate rules that require a member who is going to be absent to notify the Speaker of the House, or the President Pro Tempore or President of the Senate. He reminded members that

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 25, 2013 PAGE 4 the late Representative Hazel Plant (Wilmington) was unable to attend any meetings of the legislative session for almost two (2) years and that several individuals assisted in representing her district. He felt confident that members of Council would do this during Mr. Anderson’s absence. Based on previous discussions by Council regarding this issue, Mr. Perza expressed his sense that members of Council collectively serve as judges of each other’s actions, explaining that if a member’s absence was unacceptable or was interfering with City business, Council had the responsibility to the City to address the issue and take appropriate action. He felt that this was a political question reserved to members of Council and was hesitant to define it by ordinance. He suggested that, should an emergency arise that would make it necessary to fill seats within a short period of time, members of Council should not be prohibited from doing so by a member’s creative use of “excused absence” as a loophole to avoid a responsibility. Mr. Perza suggested that no action be taken and to allow for such judgement to remain in the hands of Council. In response to the analogy provided by Council President Leary, Mr. Lynn advised members that if a member of Council wished to take an extended vacation (three (3) to four (4) months), the ordinance would require the City Clerk to inform Council of the reason for the absence and, upon passage of a motion by the majority of the members present, the absent member would be considered excused. As an attorney, he explained that in his experience “ambiguity is rife for mischief” and would be exploited. Although this had not happened yet on City Council, he stated that this would not preclude it from happening in the future. Mr. Hare reiterated his concern regarding the absent member continuing to receive compensation, should the Committee recommend adoption of the proposed ordinance amendment. It was his feeling that members of Council were not above City employees and noted that a City employee who had to take extended leave would not continue to receive compensation. He also felt that it would not be fair to citizens if an elected representative continued to receive compensation while unable to serve as a member of Council. He suggested that a member should not continue to receive compensation for any leave of absence that extends beyond three (3) meetings. Mr. Dixon indicated his concurrence with Council President Leary and suggested that members of Council should not attempt to fix something that was not broken. Mr. Anderson moved to release Proposed Ordinance #2013-06 from the Committee without a recommendation. The motion failed due to the lack of the second. Mr. Hare moved to recommend adoption of Proposed Ordinance #2013-06, stipulating that there be an amendment that, after the three (3) meetings, if excused, a member’s pay would be suspended until the member returns (Attachment #2). The motion was seconded by Mr. Anderson and carried by a vote of three (3) yes (Anderson, Hare, and Shevock) and two (2) no (Lynn and Rushe).

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 25, 2013 PAGE 5 City Hall Replacement - Potential RFP for Architectural Services for Conceptual Design Members were reminded that during the Council Financial Workshop of January 7, 2013, the City Manager prepared a brief outline of a proposal to evaluate possible replacement of the existing City Hall building with a new West Wing and Connector. Mr. Scott Koenig, City Manager, advised members that currently, the City of Dover owns both the old Dover Public Library and the building at 5 East Reed Street. He explained that the Old City Hall, the Old Library, and 5 East Reed Street would all need building improvements over the coming years. It was staff’s belief that it would be in the City’s best interest to conduct a formal evaluation of the merits of replacing a majority of the City Hall building. This concept would allow all staff (from 5 East Reed Street and City Hall) to be in one (1) building, which would result in improved efficiency. Mr. Koenig indicated that various entities had expressed an interest in the purchase/lease of the Old Library Site and other office space at 5 East Reed Street; therefore, the City of Dover would have options for filling or selling the office space being vacated. Staff recommended authorization to issue a Request for Proposals (RFP) for architectural services to conduct space evaluation and conceptual planning for the replacement of the City’s existing office space. An internal review committee would be put together to review the proposals submitted by interested architects. This conceptual planning expenditure would be budgeted in the FY 2014 Operational Budget. Mr. Koenig assured members that once RFPs were received, they would be presented to Council for approval or disapproval of the proposal, explaining that he was unsure of the costs that would be involved in such a project. In response to Mr. Hare, Mr. Koenig stated that there would be no costs to the City to request RFPs, with the exception of advertising the RFP and staff time in its preparation. The costs would be incurred if/when City Council endorsed an architectural contract. As expressed during the Council Retreat held on March 22, 2013, Mr. Hare relayed his support of the concept; however, he stated that since there was a budget shortage, he would not support moving forward with such a project unless it could be accomplished without an increase in taxes, rates, or fees. Mr. Lynn reminded members that the time for borrowing was now, due to the low interest rates and labor costs and relayed his support for this endeavor. Mr. Perza stated that if the costs for replacing the facilities were effectively the costs for upgrading the buildings, he would support further investigation by staff. Council President Leary reminded members that they had a responsibility to the taxpayers to take care of the City’s physical plant and cited grave concerns regarding the City’s current facilities, including problems with duct work, asbestos, etc. He stated that there were a multitude of reasons to begin pursuing this matter at this time.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 25, 2013 PAGE 6 Mr. Hare moved to recommend that the City Manager be authorized to issue a Request for Proposals (RFP) for architectural services to prepare concepts to replace existing office space related to City Hall and 5 East Reed Street, as recommended by staff. The motion was seconded by Mr. Rushe and by a vote of four (4) yes (Hare, Lynn, Rushe, and Shevock) and one (1) no (Anderson). Evening and Weekend Code Enforcement Coverage Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that there had been an increase in complaints regarding code violations that take place during evening and weekend hours. The Code Enforcement staff works during normal business hours, 8:00 a.m. through 5:00 p.m., Monday through Friday. In order to expand hours to include enforcement during the evenings and on weekends, she stated that it would be necessary to include funding for overtime expenses. She noted that a letter from Senator Bushweller had been received requesting that the City consider expanding its Code Enforcement coverage to include evenings and weekends due to complaints received by his office. Mrs. Townshend stated that evening coverage could be achieved by flexing staff schedules to include later start and end times (for example, a schedule that would include one (1) 11:00 a.m. to 8:00 p.m. day each week), the expansion of enforcement to include weekends would have to be paid through overtime pay. She advised members that currently, $923 allocated to overtime remained in the Code Enforcement budget for FY 13. Overtime was budgeted in this Division to assist the Fire Marshal’s Office with off-hour fire investigations. The remaining balance could be allocated to weekend code enforcement. Should members support the expansion of Code Enforcement coverage to include evenings and weekends, Mrs. Townshend explained recommendations of staff, as follows: • Adjust staff schedules to provide three (3) to five (5) days each week during the spring, summer and fall months when one (1) staff member would be on duty until 8:00 p.m. This would likely be reduced to one (1) evening per week in winter months when outdoor activity is less prominent. • Provide four (4) hours of weekend coverage scheduled on Saturday or Sunday, and budget for overtime to pay for these added hours. Utilizing compensatory time for this would diminish Code Enforcement services, as each hour of compensatory time worked equates to 1.5 hours off during the normal workday. • Budgeting for this amount of overtime for FY 14 would require approximately $5,500 in salaries, plus the associated benefit load. Staff recommended that they be instructed to develop a schedule and budget overtime in FY 14 to support evening and weekend Code Enforcement coverage.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 25, 2013 PAGE 7 In response to Mr. Hare, Mrs. Townshend stated that the after hours coverage would be adjusted to compensate for hours of daylight/darkness during the winter and summer. However, she did not feel that it would be possible to avoid overtime by changing employees’ weekly work hours, explaining her feeling that these employees were hired to work an 8:00 a.m. to 5:00 p.m. weekday schedule and should not be mandated to work weekends and evenings without additional compensation. She suggested the possibility of employees volunteering before they were scheduled for the evening/weekend hours. With regard to work being performed during hours when it is dark, Mrs. Townshend advised members that there have been complaints of businesses with non- functional parking lot lights. In addition, she stated that employees attend association meetings that are held in the evening when it is sometimes dark outside. Rather than providing compensatory time or overtime, Mr. Hare suggested the possibility of hiring a part-time employee for evening and weekend coverage. Responding, Mrs. Townshend stated that although it was her feeling that the costs to hire a part-time employee would be greater than paying current employees overtime, staff could consider this suggestion. In response to Mr. Shevock, Mrs. Townshend stated that, as an example, complaints were relayed at recent White Oak/Towne Point and Persimmon Park Place Homeowners’ Association meetings regarding parking on the grass. She explained that when there is no grass growing in a yard and the area is rutted, it has a negative affect on the neighborhood. She stated that homeowners cannot be cited for ruts in their yard; however, they can be cited for parking on the grass. She anticipated that the weekend inspections would occur on either Saturday or Sunday. Mr. Anderson questioned the level of complaints requiring code enforcement that could not be addressed during regular working hours. Responding, Mrs. Townshend stated that parking on the grass is a major complaint that could not be addressed during regular working hours since cars are not parked on the grass during those hours. In addition, she stated that several complaints had been received regarding trash being put out for pickup on the weekend when collection would not occur until later in the week. Although he understood the concerns regarding trash, Mr. Hare cautioned staff to determine if there may be a legitimate reason for early placement at the curb, relaying an incident when an elderly couple had their sons work on the weekend to put bulk trash out that would not be picked up until later in the week. Responding, Mrs. Townshend stated that individuals are requested to contact the City to advise of such extenuating circumstances. However, she advised members that the complaints received regarding trash being put out during the weekend were not the result of extenuating circumstances, occurred on a regular basis, and were a nuisance to the neighbors. Responding to Mr. Bonar, Mrs. Townshend stated that although she was not aware of other municipalities that had instituted evening and weekend code enforcement coverage, it was her feeling that the City of Wilmington and perhaps the City of Newark may have additional hours; however, she noted that most other municipalities are small and have only one (1) Code Enforcement officer. She stated that the counties tend to have a passive code enforcement policy.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 25, 2013 PAGE 8 Council President Leary advised members of problems with individuals running illegal boarding houses and the difficulty of these violations being observed during regular work day hours. (Mrs. Townshend noted similar issues with auto repairs.) He stated that when there are violations, such as a tractor trailer truck being parked in a neighborhood during weekend hours, the Police Department is called to respond. He questioned if there would be a cost savings for the Police Department if these types of issues could be handled by a code enforcement officer. Responding, Police Chief Hosfelt stated that having a Code Enforcement Officer available during the evening and weekend hours would benefit the Police Department’s Community Policing Unit. He explained that certain violations are discovered during the evening and weekend hours and days often lapse before the incident is reported to the Inspections Department, since there are typically communications back and forth between the two (2) departments before they are able to “get together.” It was Chief Hosfelt’s opinion that the evening and weekend code enforcement coverage would prove to be beneficial to the City. In response to Mr. Dixon, Mrs. Townshend stated that the extended hours of enforcement would be provided citywide and not specific to any one (1) council district. She stated that the idea would be to review specific complaints that have been received to determine locations, as well as those known areas of violations. She assured members that these efforts would be coordinated with the Police Department for safety reasons. If the proposal were implemented, Mr. Hare suggested that members of Council ride along with a Code Enforcement Officer to show them problem areas in their districts. Mr. Shevock moved to recommend approval of staff’s recommendation that staff be instructed to develop a schedule and budget for overtime for FY 14 to support evening and weekend Code Enforcement coverage. The motion was seconded by Mr. Hare. Mr. Hare moved to amend the motion to include a stipulation that staff try to develop the schedule without utilizing overtime if possible, seconded by Mr. Rushe and carried by unanimous consent. The motion, as amended, to recommend approval of staff's recommendation that they be instructed to develop a schedule and budget for overtime for FY 14 to support evening and weekend Code Enforcement Coverage, with the stipulation that staff try to develop the schedule without utilizing overtime if possible, carried by a vote of three (3) yes (Hare, Rushe, and Shevock) and two (2) no (Anderson and Lynn). Mr. Lynn recognized the Code Enforcement officers for a job well done. Mr. Hare clarified that his intention for amending the motion was not to prohibit overtime but for staff to try to work out a schedule that would prevent as much overtime as possible.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF MARCH 25, 2013 PAGE 9 Mr. Rushe moved for adjournment, seconded by Mr. Shevock and unanimously carried. Meeting Adjourned at 6:44 p.m. Sean M. Lynn Chairman SML/TM/jg/js/dd S:\AGENDAS-MINUTES-PACKETS\Committee-Minutes\2013\03-25-2013 LF&A.wpd Attachments Attachment #1 - Revised Committee Action Form - Evaluation of Bids - Infield Groomer Replacement Attachment #2 - Proposed Ordinance #2013-06, as Amended with LF&A 1

ATTACHMENT #1 LF&A COMMITTEE MEETING OF 03/25/2013 REVISED ACTION FORM PROCEEDING: Legislative, Finance and Administration Committee AGENDA ITEM: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 03/28/2013 PREPARED BY: Sharon J. Duca, P.E., Public Works Director / City Engineer SUBJECT: Evaluation of Bids – Infield Groomer REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: N/A EXPENDITURE REQUIRED: $ 17,348.00 AMOUNT BUDGETED: Budget Transfer Required FUNDING SOURCE (Dept./Page in CIP & Budget): Funding Sources: Funding available from General Fund savings realized from the purchase of the Grounds Division’s FY 2013 budgeted #552 Dump Truck and #562 Wing Mower ($17,396.45 total savings) CIP Page: 183 Account No.: 147-1500-522.40-23/40-24 TIME TIMETABLE: Purchase Order to be issued upon Council approval and completion of budget transfer from 147-1500- 522.40-23 to 147-1500-522.40-24 to consolidate budgetary savings into the appropriate account for the purchase. RECOMMENDED ACTIONS: Staff recommends authorization to purchase the Infield Groomer, in the amount of $17,348.00, from Lawn & Golf Supply Co., Inc., based upon Bid #2013-013. Allow for the usage of budgetary savings realized, as identified under funding source above, to pay for the unbudgeted but necessary purchase of the Infield Groomer. BACKGROUND AND ANALYSIS The City of Dover Department of Public Works Grounds Division utilizes Vehicle #594, a 1998 Chi Tech ball field tractor, to drag the six (6) softball fields. This fifteen (15) year old piece of equipment was purchased used in 2002. It was not originally planned to replace #594 as our small engine mechanic has been able to keep it operational. It was discovered this year, however, that the manufacturer filed for bankruptcy several years ago and we are no longer able to obtain necessary parts. As such, the Grounds Division would not be able to provide adequate maintenance of the City’s softball fields. The Department of Planning, Inspections and Recreation currently receives approximately twenty percent (20%) of the Recreation Division’s revenues from the softball leagues each year. Quotes were solicited in accordance with the City’s purchasing policy under Bid #2013-013 INFIELD GROOMER. Quotes were opened on March 15, 2013. The following vendors submitted quotes for the equipment. MET OR EXCEEDED VENDOR LOCATION AMOUNT OF BID MINIMUM SPECIFICATIONS FINCH SERVICES, INC. WESTMINSTER, MD $15,285.00 NO LAWN & GOLF SUPPLY CO., INC. PHOENIXVILLE, PA $17,348.00 YES TURF EQUIPMENT AND SUPPLY COMPANY JESSUP, MD $17,372.12 YES City staff reviewed all bid packages submitted. The bid from Finch Services, Inc. was rejected as it was determined that it did not meet the minimum specifications for the equipment required. The Lawn & Golf Supply Co., Inc. and Turf Equipment and Supply Company bid packages were found to be free of math errors and/or discrepancies. It is staff’s opinion that both bids represent fair market value. Staff requests authorization to purchase the Infield Groomer from the low bidder, Lawn & Golf Supply Co., Inc., in the amount of $17,348.00.

CITY OF DOVER DEPARTMENT OF PUBLIC WORKS FY 2013 GROUNDS DIVISION VEHICLE PURCHASES 147‐1500‐522.40‐23 147‐1500‐522.40‐24 Vehicle Number Budget Actual Budget Actual Vehicle #552 (1 Ton Crew Cab Dump Truck) $47,000.00 $39,342.00 ‐‐‐ ‐‐‐ Vehicle #562 (Wing Mower) ‐‐‐ ‐‐‐ $65,000.00 $55,261.55 Vehicle #594 (Infield Groomer) ‐‐‐ ‐‐‐ ‐‐‐ $17,348.00 TOTAL $47,000.00 $39,342.00 $65,000.00 $72,609.55 START BALANCE (BUDGET ‐ ACTUAL) $ 7,658.00 $ (7,609.55) Transfer from 147‐1500‐522.40‐23 $ (7,610.00) $ 7,610.00 END BALANCE (POST TRANSFER) $ 48.00 $ 0.45 \\Dover_1\electric\Shared Data\Bid Information\BID INFO FY2013\2013‐013 INFIELD GROOMER\2013 INFIELD GROOMER BUDGET SUMMARY2013 INFIELD GROOMER BUDGET SUMMARY

ATTACHMENT #2 LF&A COMMITTEE MEETING OF 03/25/2013 CITY OF DOVER PROPOSED ORDINANCE #2013-06 WITH LF&A #1 (LF&A Amendments Indicated in Yellow Highlight) 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 That Chapter 2 - Administration, Article II - City Council, Division 2 - Meetings, of the Dover Code 4 be amended by inserting the text indicated in bold, blue, italics and deleting the text indicated in red 5 strikeout as follows: 6 Sec. 2-51. - Regular meetings. 7 (a) When and where held. Regular meetings of the mayor and city council shall be held on the 8 second and fourth Monday of each month at the time and place designated by the council 9 president. 10 (b) Notice. Notice to the councilmembers of regular meetings shall not be required, except when 11 the regular meetings are to be held at a place other than city hall. 12 (c) In order to ensure transcription accuracy, enhance accountability and deliver information 13 efficiently to the public, all meetings of the Dover City Council and of any board, 14 commission, task force or committee which is established by the City Charter or ordinance, 15 or by motion or resolution of the city council shall be audio taped and all such recordings 16 shall be maintained in an unedited format. Audio recording shall be required when the 17 necessary equipment is in good working order and knowledgeable staff is available to operate 18 the recordation system. 19 Sec. 2-52. - Special meetings. 20 (a) When and where held. Special meetings of the mayor and city council shall be called by the 21 mayor or the council president. Designation of the time and place of the special meetings 22 shall be delivered by verbal or written notice to each councilmember at least 24 hours prior 23 to the meetings. 24 (b) Waiver of notice. The notice of the special meeting may be waived by the councilmembers 25 individually. 26 Sec. 2-53. - Cancellation of meetings; one meeting per month required. 27 Any meeting of the mayor and city council provided for by this division may be cancelled by 28 unanimous consent of the mayor and councilmembers, except that one meeting per month shall be 29 held as is required by section 9 of the City Charter. 30 Sec. 2-54. - Excused absences. 31 In accordance with Article II, Section 13 of the City of Dover Charter, a council member shall 32 forfeit their office if they fail to attend three consecutive regular meetings of the council without 33 being excused by the council.

Proposed Ordinance #2013-06 with LF&A #1 - Chapter 2 - Administration, Article II - City Council, Division 2 - Meetings Page 2 34 (a) Procedure for Excused Absences. Council members shall be required to contact the 35 City Clerk’s office no later than 4:00 p.m. of the day of the meeting requesting to be 36 excused from the meeting and stating the reason for such absence. Failure to comply, 37 except in cases of emergency, shall result in an unexcused absence. The Clerk shall 38 inform the Council of the reason for the member’s absence. Upon passage of a 39 motion by a majority of the members present, the absent member shall be considered 40 excused and the Clerk will make an appropriate notation in the minutes. If the motion 41 is not passed, the Clerk will note in the minutes that the absence is unexcused. 42 (b) Excused Absences. Excused absences shall be limited to those which meet both of the 43 following requirements: 44 (1) The absent member must have informed the City Clerk’s Office of their intended 45 absence prior to the scheduled meeting. Failure to inform prior to the meeting 46 shall result in an unexcused absence, unless extenuating circumstances prevent 47 advance notice, and 48 (2) The absence is due to one of the following: 49 (i) A death in the family 50 (ii) Family or personal illness 51 (iii) City-related business 52 (iv) Personal leave (limited to one per fiscal year) 53 (v) Emergency 54 (vi) Decision by member’s supervisor in employment 55 (vii) Required military service 56 (vii) Inclement weather 57 (viii) Accident 58 (ix) Scheduled vacations 59 (c) Suspension of Compensation. For council members who are considered excused, 60 compensation shall be suspended after three consecutive regular council meeting 61 absences. Compensation shall be reinstated when the council member resumes 62 attendance at council meetings and shall be pro-rated based on their return date. 63 ADOPTED: * 64 S:\ORDINANCES\2013\Draft\2013-06 with LF&A #1 Amending Ch 2-Administration, Article II-City Council, Div 2-Meetings - Excused Absences.wpd 65 SYNOPSIS 66 The proposed ordinance would establish a procedure for excusing City 67 Council member absences and provide a list of excusable absences. It would 68 also suspend compensation after three consecutive excused absences. 69 (SPONSORS: LYNN , DIXON , AND ANDERSON ) 70 Actions History 71 March 25, 2013 - Introduced at Legislative, Finance, and Administration Committee

CITY OF DOVER FINANCE & CENTRAL SERVICES DEPARTMENTS MONTHLY BUDGET REPORT FEBRUARY 2013 PREPARED BY: FINANCE DEPARTMENT PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER February 2013 Monthly Budget Reports S FINANCE DEPARTMENT ACTIVITY LEVELS FY12 YTD FY13 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox FY13) 3,372 3,630 Total Amount of All Deposits $ 103,794,631 $ 102,271,631 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 637,090 100.0% $ 14,628,638 564,403 100.0% $ 13,587,434 Wages and Hours Worked Regular 531,564 83.4% $ 11,335,080 470,177 83.3% $ 10,432,694 All over time 24,718 3.9% $ 1,032,967 26,767 4.7% $ 1,175,859 Other Paid or Unpaid Wages and Hours Vacation 45,650 7.2% $ 1,199,713 31,489 5.6% $ 813,339 Sick 16,588 2.6% $ 405,278 13,850 2.5% $ 349,276 Terminal Leave - Retiree Vacation/Sick Payout 8,501 1.3% $ 279,896 14,209 2.5% $ 415,031 Comp Time 7,125 1.1% $ 201,261 5,787 1.0% $ 162,642 Personal 1,209 0.2% $ 32,949 1,059 0.2% $ 29,813 Leave Without Pay - 0.0% $ - - 0.0% $ - Other (description below) 1,736 0.3% $ 141,494 1,067 0.2% $ 208,780 Other includes: pay adjustments, military differential pay, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 18 17 Number of Payroll Checks & Direct Deposits Issued 6,895 6,182 Number of Pension Checks Issued 1,914 1,974 Total Pension Benefits Paid - Defined Benefit Plan $ 3,112,759 $ 3,262,281 Payroll Checks & Direct Deposits issued: number of payroll checks issued includes separate checks for shoe allowance & clothing allowance. ACCOUNTS PAYABLE Number of Check Vouchers 4,263 4,178 Number of EFT Vouchers 1,520 1,441 Vouchers Dollar Amount Disbursed $ 63,971,288 $ 59,313,477 CENTRAL SERVICES ACTIVITY LEVELS Contingency & Warehouse Stock Items on Hand with No Usage $2,600,000 $630 2400 $2,500,000 2200 $530 Total Dollar Value $2,400,000 Total Line Items 2000 $430 Thousands $2,300,000 1800 $330 $2,200,000 1600 $2,100,000 $230 1400 $2,000,000 1200 $130 $30 Feb‐12 Mar‐12 Apr‐12 May‐12 Jun‐12 Jul‐12 Aug‐12 Sep‐12 Oct‐12 Nov‐12 Dec‐12 Jan‐13 Feb‐13 Total Dollar Value Total Line Items Electric Water General Value: $2,424,313 Line Items: 1,468 Electric: $531,573 Water: $57,868 General: $35,611 S t o c k P urc ha s e s by F und $ 3 5 0 ,0 0 0 Fuel Use $ 3 0 0 ,0 0 0 Unleaded: 9,834.8 gallons $ 2 5 0 ,0 0 0 Diesel: 6,159.0 gallons $ 2 0 0 ,0 0 0 Total: $ 49,172 $ 15 0 ,0 0 0 $ 10 0 ,0 0 0 $ 5 0 ,0 0 0 $0 F eb M ar A pr M a y J un J ul A ug S e p Oct N o v D ec Jan F eb 12 12 12 12 12 12 12 12 12 12 12 13 13 E le c t ric Wa t e r G e ne ra l Electric: $315,288 Water: $2,569 General: $9,406

City of Dover Finance Department Monthly Report – February 2013 General Fund Summary Revised 67% of Budget Budget YTD Balance Budget Beginning Balance - unaudited $ 2,666,600 $ 2,734,400 $ 3,561,837 $ (827,437) 130.3% Revenues Court of Chancery Fees 753,800 753,800 433,220 320,580 57.5% Fines & Police Revenues 1,162,400 1,162,400 737,101 425,299 63.4% Franchise Fees 550,000 550,000 303,128 246,872 55.1% Grants 708,500 708,500 410,057 298,443 57.9% Intrafund Services 4,329,100 4,329,100 2,803,951 1,525,149 64.8% Library & Recreation Revenues 602,100 602,100 405,327 196,773 67.3% Licenses & Permits 2,508,300 2,508,300 2,205,574 302,726 87.9% Property Taxes (Includes BID Revenue) (1) 11,049,000 11,115,000 11,089,054 25,946 99.8% Sanitation Revenues 2,690,200 2,690,200 1,751,863 938,337 65.1% Other Miscellaneous Revenues 130,500 130,500 115,372 15,128 88.4% Garrison Farm Rent Revenue 62,000 62,000 102,801 (40,801) 165.8% Municipal Street Aid Fund 527,400 527,400 398,151 129,249 75.5% Civil Traffic Penalties 750,000 750,000 158,393 591,607 21.1% Transfer Taxes 1,370,000 1,370,000 880,193 489,807 64.2% Verizon and CI Reserves 11,000 11,000 - 11,000 0.0% Water/Wastewater Fund 500,000 500,000 500,000 - 100.0% Electric Fund 8,000,000 8,000,000 8,000,000 - 100.0% Total Revenues 35,704,300 35,770,300 30,294,185 5,476,115 84.7% Total Beginning Balance & Revenues $ 38,370,900 $ 38,504,700 $ 33,856,022 $ 4,648,678 87.9% Expenditures City Clerk & Council $ 441,100 $ 441,100 $ 266,483 $ 174,617 60.4% Mayor, City Manager & Human Resources 822,100 822,100 544,434 277,666 66.2% Police & Police Extra Duty 13,774,600 13,774,600 9,186,906 4,587,694 66.7% Public Services 4,359,300 4,406,850 2,625,491 1,781,359 59.6% Central Services 1,968,400 1,978,350 1,184,399 793,951 59.9% Planning & Inspections 1,996,600 2,014,500 1,226,646 787,854 60.9% Finance, Info Tech & Customer Services 2,423,400 2,423,400 1,513,427 909,973 62.5% Library & Recreation 1,963,600 1,976,600 1,142,744 833,856 57.8% Fire Department 688,300 688,300 459,006 229,294 66.7% Assessor 187,500 187,500 122,061 65,439 65.1% Contribution to DDP 180,000 180,000 180,000 - 100.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 463,400 442,800 - 442,800 0.0% Insurance 600,000 600,000 475,788 124,212 79.3% OPEB - Retiree’s Health Care Contribution 1,620,600 1,620,600 1,620,600 - 100.0% Police Pension Trust Contribution - State Grant 500,000 500,000 309,614 190,386 61.9% Appropriation to Emp Pension Fund - Unfunded Liability 1,310,500 1,310,500 1,310,500 - 100.0% Appropriation to Police Pension Fund 95,000 95,000 95,000 - 100.0% Street Lights 869,700 869,700 586,289 283,411 67.4% Debt Service 624,200 624,200 340,951 283,249 54.6% Provision for Uncollectible 10,000 10,000 10,000 - 100.0% Transfers Out Capital Projects Fund 613,400 613,400 613,400 - 100.0% Total Expenditures 35,536,700 35,604,500 23,813,739 11,790,761 66.9% Budget Balance - Working Capital 2,834,200 2,900,200 - 2,900,200 0.0% Total Budget Balance & Expenditures $ 38,370,900 $ 38,504,700 $ 23,813,739 $ 14,690,961 61.8% Reserve Balances Contingency $ 731,100 $ 731,100 $ 730,312 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 2/28/13 is $413,206.34 as compared to $622,057.09 in February 2012.

City of Dover Finance Department Monthly Report – February 2013 Water/Wastewater Fund Summary Revised 67% of Budget Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 865,100 $ 884,600 $ 2,567,172 $ (1,682,572) 290.2% Beginning Balance - Wastewater - unaudited $ 853,000 $ 867,800 $ 1,929,346 $ (1,061,546) 222.3% Beginning Balance - Kent County Treatment - unaudited $ (553,500) $ (553,500) $ (1,243,243) $ 689,743 224.6% 1,164,600 1,198,900 3,253,275 (2,054,375) 279.3% Revenues Water Fees 4,730,700 4,730,700 3,163,268 1,567,432 66.9% Wastewater Fees 3,834,600 3,834,600 2,426,927 1,407,673 63.3% Kent County Treatment Fees 3,090,800 3,090,800 1,993,921 1,096,879 64.5% Ground Water Adjustment Fees 1,257,600 1,257,600 895,086 362,514 71.2% Water Tank Leases 313,500 313,500 178,629 134,871 57.0% Interest Earnings - Water 8,700 8,700 2,616 6,084 30.1% Interest Earnings - Water/Wastewater 17,100 17,100 5,081 12,019 29.7% Miscellaneous 77,000 77,000 55,308 21,692 71.8% Impact Fees - Water 317,000 317,000 318,536 (1,536) 100.5% Impact Fees - Wastewater 350,000 350,000 146,050 203,950 41.7% Total Revenues 13,997,000 13,997,000 9,185,422 4,811,578 65.6% Total Beginning Balance & Revenues $ 15,161,600 $ 15,195,900 $ 12,438,697 $ 2,757,203 81.9% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 597,900 $ 601,900 $ 308,252 $ 293,648 51.2% Water 408,200 415,000 247,103 167,897 59.5% Water Treatment Plant 1,522,600 1,535,400 917,111 618,289 59.7% Wastewater 993,000 997,000 484,223 512,777 48.6% Construction & Inspection 345,700 353,200 216,961 136,239 61.4% Kent County Treatment Fees 3,600,000 3,600,000 2,019,743 1,580,257 56.1% Intrafund Services 1,235,400 1,235,400 773,917 461,483 62.6% Pension Unfunded Liability 309,800 309,800 309,800 - 100.0% OPEB - Retiree's Health Care Contributions 220,000 220,000 220,000 - 100.0% Debt Service 1,263,600 1,263,600 507,137 756,463 40.1% Inventory/Fixed Asset Write-offs 5,000 5,000 5,000 - 100.0% Other Employment Expenses 16,200 15,400 - 15,400 0.0% Transfers Out General Fund 500,000 500,000 500,000 - 100.0% Uncollectible Reserve 5,000 5,000 5,000 - 100.0% Water I & E Fund 1,700,000 1,700,000 1,700,000 - 100.0% Wastewater I & E Fund 1,200,000 1,200,000 1,200,000 - 100.0% Capital Asset Reserve - Water 70,000 70,000 70,000 - 100.0% Capital Asset Reserve - Wastewater 22,000 22,000 22,000 - 100.0% Total Expenses 14,014,400 14,048,700 9,506,247 4,542,453 67.7% Budget Balances Budget Balance - Working Capital - Water 482,700 482,700 - 482,700 0.0% Budget Balance - Working Capital - WW 664,500 664,500 - 664,500 0.0% Total Budget Balances 1,147,200 1,147,200 - 1,147,200 0.0% Total Budget Balances & Expenses $ 15,161,600 $ 15,195,900 $ 9,506,247 $ 5,689,653 62.6% Reserve Balances Contingency-Water $ 103,724 $ 103,724 $ 103,583 Contingency-Wastewater $ 189,176 $ 189,176 $ 187,321 Impact Fee Reserve - Sewer NO BUDGET NO BUDGET $ 3,220,187 Impact Fee Reserve - Water NO BUDGET NO BUDGET $ 196,050 Bond Coverage Ratio (Covenant 1.20) 3.73 3.33 4.46

City of Dover Finance Department Monthly Report – February 2013 Electric Revenue Fund Summary Revised 67% of Budget Budget YTD Balance Budget Beginning Balance - unaudited $ 7,184,000 $ 7,201,500 $ 12,292,573 $ (5,091,073) 170.7% Revenues Sales to Customers 85,071,400 85,071,400 60,174,186 24,897,214 70.7% Utility Tax 1,595,200 1,595,200 990,265 604,935 62.1% Weyandt Hall Rents 225,000 225,000 116,467 108,533 51.8% Miscellaneous Revenues 979,700 979,700 905,247 74,453 92.4% Interest Earned 107,800 107,800 83,137 24,663 77.1% Transfer from Rate Stabilization 5,400,000 5,400,000 2,700,000 2,700,000 50.0% Intrafund Service Receipts Water/Wastewater 130,800 130,800 88,801 41,999 67.9% Total Revenues 93,509,900 93,509,900 65,058,103 28,451,797 69.6% Total Beginning Balance & Revenues $ 100,693,900 $ 100,711,400 $ 77,350,676 $ 23,360,724 76.8% Expenses Power Supply & Generation Hedged Energy $ 39,468,900 $ 39,468,900 $ 26,127,125 $ 13,341,775 66.2% Power Supply Management/Incentive 996,000 996,000 664,000 332,000 66.7% Capacity Charges 12,564,800 12,564,800 7,449,157 5,115,643 59.3% Dover Sun Park Energy 1,414,500 1,414,500 969,330 445,170 68.5% Solar Renewal Energy Credits - 351,600 - 351,600 0.0% PJM Charges - Energy 17,508,300 13,752,300 8,767,763 4,984,537 63.8% PJM Charges - Transmission & Fees - 3,756,000 - 3,756,000 0.0% Total Power Supply 71,952,500 72,304,100 43,977,375 28,326,725 60.8% Plant Operations 5,914,900 5,914,900 3,534,292 2,380,608 59.8% Generation Fuels 586,000 586,000 949,661 (363,661) 162.1% Capacity Credits (14,318,600) (14,318,600) (9,453,308) (4,865,292) 66.0% PJM Spot Market Energy (772,700) (1,124,300) - (1,124,300) 0.0% PJM Credits (427,000) (427,000) (2,212,483) 1,785,483 518.1% Total Generation (9,017,400) (9,369,000) (7,181,838) (2,187,162) 76.7% Total Power Supply & Plant 62,935,100 62,935,100 36,795,537 26,139,563 58.5% Electric Operating Divisions: Transmission/Distribution 3,223,600 3,233,700 2,197,297 1,036,403 67.9% Electrical Engineering 1,163,900 1,171,300 667,971 503,329 57.0% Administration 501,200 501,200 236,745 264,455 47.2% Meter Reading 212,500 212,500 143,463 69,037 67.5% Systems Operations 517,600 526,300 354,035 172,265 67.3% Intrafund Services 3,224,500 3,224,500 2,118,835 1,105,665 65.7% Utility Tax 1,595,200 1,595,200 990,266 604,934 62.1% OPEB - Retirees Health Care Contribution 696,500 696,500 696,500 - 100.0% Pension Trust Contribution - Unfunded liability 1,074,200 1,074,200 1,074,200 - 100.0% Interest on Deposits 35,000 35,000 17,246 17,754 49.3% Green Energy Payment to DEMEC 129,000 129,000 89,831 39,169 69.6% Accounts Receivable Write-Offs 150,000 150,000 150,000 - 100.0% Inventory Write-Offs 175,000 175,000 175,000 - 100.0% Other Employee Expenses 157,900 149,200 - 149,200 0.0% Contractual Services Power Supply 190,000 190,000 53,543 136,457 28.2% Debt Service 3,323,600 3,323,600 2,251,376 1,072,224 67.7% Transfers Out: General Fund 8,000,000 8,000,000 8,000,000 - 100.0% Electric Improvement & Extension Fund 3,500,000 3,500,000 3,500,000 - 100.0% Total Expenses 90,804,800 90,822,300 59,511,845 31,310,455 65.5% Budget Balance - Working Capital 9,889,100 9,889,100 - 9,889,100 0.0% Total Budget Balance & Expenses $ 100,693,900 $ 100,711,400 $ 59,511,845 $ 41,199,555 59.1% Reserve Balances Contingency Reserve $ 816,200 $ 816,200 $ 810,162 Insurance Reserve $ 750,000 $ 750,000 $ 729,375 Rate Stabilization Reserve $ 4,947,600 $ 4,947,600 $ 7,646,922 Bond Coverage Ratio (Covenant 1.25) 2.74 2.87 5.12 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 709,972 709,972 504,007 71.0% Sales per MWh $ 119.824 $ 119.824 $ 119.392 99.6% Purchased/Generated MWh 750,296 750,297 503,654 67.1% All In MWh Supply & Generation 83.88 $ 83.880 $ 73.057 87.1%

City of Dover Finance Department Monthly Report – February 2013 General Capital Project Fund Summary Revised 67% of Budget Budget YTD Balance Budget Beginning Balance - Projects - unaudited $ 294,400 $ 241,100 $ - $ 241,100 0.0% Beginning Balance - Library - unaudited $ - $ (95,500) $ - $ (95,500) 0.0% Revenues State Grant - Other 108,000 158,000 243,981 (85,981) 154.4% Interest Earnings - - 13,888 (13,888) 0.0% Loan Proceeds - Streets, City Hall 2,000,000 2,000,000 - 2,000,000 0.0% Loan Proceeds - Garrison Farm 2,000,000 - - - 0.0% Transfer from General Fund for Projects 613,400 613,400 613,400 - 100.0% Police Grant 33,800 33,800 - 33,800 0.0% Transfer from Future Capacity Reserve - 2,000,000 2,000,000 - 100.0% MSA Capital Contribution - 132,200 - 132,200 0.0% Subtotal Project Receipts 4,755,200 4,937,400 2,871,269 2,066,131 State Grant - Library 884,200 1,912,700 1,500,324 412,376 78.4% Loan Proceeds - Library Green Energy Project - 648,500 648,500 - 100.0% Kent County Library Contribution 250,000 250,000 250,000 - 100.0% Transfer from Library Foundation 67,500 - - - 0.0% Library Donations - 173,400 434,820 (261,420) 250.8% Income from Sale of Library/Bridge Loan 1,200,000 1,200,000 1,200,000 - 100.0% Subtotal Library Project Receipts 2,401,700 4,184,600 4,033,644 150,956 96.4% Total Revenues 7,156,900 9,122,000 6,904,913 2,217,087 75.7% Total Beginning Balance & Revenue $ 7,451,300 $ 9,267,600 $ 6,904,913 $ 2,362,687 74.5% Expenditures Fire $ 238,500 $ 238,500 $ 238,515 $ (15) 100.0% Grounds Maintenance 112,000 112,000 55,262 56,738 49.3% Library 2,535,000 4,089,100 3,345,303 743,797 81.8% Recreation 30,000 30,000 - 30,000 0.0% Police 197,000 197,000 171,304 25,696 87.0% Streets (1) 1,974,000 2,144,200 24,522 2,119,678 1.1% Sanitation 150,000 150,000 - 150,000 0.0% Information Technology 57,000 107,000 56,942 50,058 53.2% Facilities Management 381,000 381,000 96,275 284,725 25.3% Mayor 33,000 33,000 33,000 - 100.0% Loan Issuance Costs 56,000 - 1,029 (1,029) 0.0% Transfer to Community Transportation Fund 1,606,700 1,606,700 - 1,606,700 0.0% Total Expenditures 7,370,200 9,088,500 4,022,152 5,066,348 44.3% Budget Balance - Projects 81,100 179,100 - 179,100 0.0% Total Budget Balance & Expenditures $ 7,451,300 $ 9,267,600 $ 4,022,152 $ 5,245,448 43.4% Reserve Balances Capital Asset Replacement Reserve $ 503,000 $ 503,000 $ 504,770 Parkland/Recreation $ 202,600 $ 202,600 $ 201,800 (1) Street program - Budget includes $2 million for street repaving and City Hall improvements to be completed over two years (Fiscal Years 2012 and 2013). Will be funded by bond issue or commercial bank loan.

City of Dover Finance Department Monthly Report – February 2013 Water/Wastewater Improvement & Extension Fund Summary Revised 67% of Budget Budget YTD Balance Budget Beginning Balance - Water - unaudited $ 3,071,800 $ 3,811,200 $ - $ 3,811,200 0.0% Beginning Balance - Wastewater - unaudited $ 1,013,600 $ 2,641,000 $ - $ 2,641,000 0.0% Revenues Bond Proceeds - Water 2,000,000 2,000,000 - 2,000,000 0.0% Bond Proceeds - Wastewater 2,000,000 2,000,000 - 2,000,000 0.0% State Loan-Wastewater 2011 - - 297,239 (297,239) 0.0% Income from Sale of Assets - - 4,171 (4,171) 0.0% Interest Earned 25,000 25,000 69,719 (44,719) 278.9% Transfer from Water Operating Fund for Water 1,700,000 1,700,000 1,700,000 - 100.0% Transfer from Wastewater Operating Fund for Wastewater 1,200,000 1,200,000 1,200,000 - 100.0% Transfer from Impact Fee Reserve - Water 300,000 300,000 300,000 - 100.0% Transfer from Impact Fee Reserve - Wastewater 250,000 250,000 250,000 - 100.0% Total Revenues 7,475,000 7,475,000 3,821,129 3,653,871 51.1% Total Beginning Balance & Revenues $ 11,560,400 $ 13,927,200 $ 3,821,129 $ 10,106,071 27.4% Expenses Bond Issue Costs $ 344,000 $ 344,000 $ 4,739 $ 339,261 1.4% Engineering & Inspection 23,400 23,400 - 23,400 0.0% Water 5,140,000 5,762,600 363,737 5,398,863 6.3% Wastewater 3,817,300 5,798,400 1,015,179 4,783,221 17.5% Water Treatment Plant 24,100 24,100 - 24,100 0.0% Water Construction 31,000 31,000 35,890 (4,890) 115.8% Total Expenses 9,379,800 11,983,500 1,419,545 10,563,955 11.8% Budget Balance - Working Capital - Water 1,675,500 1,772,300 - 1,772,300 0.0% Budget Balance - Working Capital - Wastewater 505,100 171,400 - 171,400 0.0% Total Budget Balances 2,180,600 1,943,700 - 1,943,700 0.0% Total Budget Balances & Expenses $ 11,560,400 $ 13,927,200 $ 1,419,545 $ 12,507,655 10.2% Reserve Balances Capital Asset Replacement - Water $ 501,100 $ 501,100 $ 502,913 Capital Asset Replacement - Wastewater $ 501,100 $ 501,100 $ 501,762

City of Dover Finance Department Monthly Report – February 2013 Electric Improvement & Extension Fund Summary Revised 67% of Budget Budget YTD Balance Budget Beginning Balance - unaudited $ 2,714,600 $ 3,534,600 $ - $ 3,534,600 0.0% Revenues Interest Earnings 40,700 40,700 34,166 6,534 83.9% Income from Sale of Assets - - 5,203 (5,203) 0.0% Transfer from Electric Revenue Fund 3,500,000 3,500,000 3,500,000 - 100.0% Transfer from Future Capacity Reserve 550,000 550,000 550,000 - 100.0% Total Revenues 4,090,700 4,090,700 4,089,369 1,331 100.0% Total Beginning Balance & Revenues $ 6,805,300 $ 7,625,300 $ 4,089,369 $ 3,535,931 53.6% Expenses Power Plant $ 1,441,300 $ 1,786,600 $ 333,739 $ 1,452,861 18.7% Transmission/Distribution 596,000 896,000 841,762 54,238 93.9% Electrical Engineering 1,932,700 1,942,800 622,169 1,320,631 32.0% Total Expenses 3,970,000 4,625,400 1,797,670 2,827,730 38.9% Budget Balance - Working Capital 2,835,300 2,999,900 - 2,999,900 0.0% Total Budget Balance & Expenses $ 6,805,300 $ 7,625,300 $ 1,797,670 $ 5,827,630 23.6% Reserve Balances Depreciation Reserve $ 9,864,800 $ 9,864,800 $ 9,806,392 Future Capacity Reserve $ 9,362,000 $ 7,362,000 $ 7,317,395 City of Dover Finance Department Monthly Report – February 2013 Community Transportation Improvement Fund Revised 67% of Budget Budget YTD Balance Budget Beginning Balance - unaudited $ 435,700 $ 435,700 $ - $ 435,700 0.0% Revenues Grants Revenue 300,000 300,000 9,116 290,884 3.0% Transfer from General Capital Project Fund 1,606,700 1,606,700 - 1,606,700 0.0% Interest Earned 500 500 57 443 11.4% Total Revenues 1,907,200 1,907,200 9,173 1,898,027 0.5% Total Beginning Balance & Revenues $ 2,342,900 $ 2,342,900 $ 9,173 $ 2,333,727 0.4% Expenses Program Expenses $ 700,000 $ 700,000 $ 67,295 $ 632,705 9.6% Program Expenses - City appropriated 1,546,700 1,546,700 - 1,546,700 0.0% Program Expenses- Concrete Program 60,000 60,000 6,199 53,801 10.3% Total Expenses 2,306,700 2,306,700 73,494 2,233,206 3.2% Budget Balance - Working Capital 36,200 36,200 - 36,200 0.0% Total Budget Balances & Expenses $ 2,342,900 $ 2,342,900 $ 73,494 $ 2,269,406 3.1%

CITY OF DOVER SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN UNRESERVED FUND PERIOD ENDED FEBRUARY 28, 2013 CDBG/NSP SUBSTANCE POLICE LIBRARY HOUSING ABUSE PREV. GRANTS GRANTS GRANTS GRANT TOTALS REVENUES: State Grants received $ 122,266 $ 270,044 $ - $ 33,567 $ 425,877 Federal Grants received 222,880 1,275 477,875 - 702,030 Recreation revenue - - - 6,319 6,319 Investment income (loss) 96 27 71 4 198 TOTAL REVENUES $ 345,242 $ 271,346 $ 477,946 $ 39,890 $ 1,134,424 EXPENDITURES: Program expenditures $ 285,896 $ 98,862 $ - $ 48,191 $ 432,949 Program expenditures - NSP - - 206,420 - 206,420 Program expenditures - CDBG - - 177,640 - 177,640 TOTAL EXPENDITURES $ 285,896 $ 98,862 $ 384,060 $ 48,191 $ 817,009 Excess (deficiency) of revenues over expenditures $ 59,346 $ 172,484 $ 93,886 $ (8,301) $ 317,415 Other financing sources (uses): Operating transfers-out (68,006) - - - (68,006) Excess (deficiency) of revenues and other financing sources over expenditures & other uses $ (8,660) $ 172,484 $ 93,886 $ (8,301) $ 249,409 FUND BALANCE AT BEGINNING OF YEAR $ 178,432 $ 30,008 $ 16,197 $ 21,620 $ 246,257 FUND BALANCE AT END OF PERIOD $ 169,772 $ 202,492 $ 110,083 $ 13,319 $ 495,666

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” February 2013

March 27, 2013 Honorable Carleton E. Carey, Sr., Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Carey and Council Members: The following is the monthly report for Dover Police Department activities for the month of February 2013: COMPLAINTS th Total complaints received through February 28 numbered 5,363. This is a decrease of 134 complaints over the same time period last year. 6,000 5497 5363 4837 5,000 4264 4043 4,000 3,000 2,000 1,000 0 2009 2010 2011 2012 2013 CRIMINAL INVESTIGATIONS 10 Cases Reported in 8 February 6 Cases Cleared in February 4 2 2 2 Cases Cleared 2 from Previous 0 0 0 0 0 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council February 2013 Page 2 COMMUNITY POLICE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 2 ALCOHOL VIOLATIONS/DUI’S 1 ASSIST OTHER 2 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 29 DRUG RELATED ARRESTS 1 LOUD MUSIC 2 MISCELLANEOUS VIOLATIONS 14 PARKING VIOLATIONS 12 PEDDLER 0 MEETINGS 84 PROSTITUTION 0 COLLECTION OF DELINQUENT 3 DCO’S WANTED CHECKS/CPC’S 11 TRAFFIC ARRESTS 30 WARNINGS 17 FUGITIVE 2 TOTAL CONTACTS 210 TRAFFIC ARRESTS 4,000 3,705 3,482 The department issued 1,135 traffic citations 3,175 through this reporting period. This is a decrease 2,921 3,000 2,498 of 423 citations over the number issued during the same period last year. 2,000 1,000 0 2009 2010 2011 2012 2013 TRAFFIC CRASHES th Through February 28 , Dover Police investigated 158 traffic crashes. This is a decrease of 17 crashes investigated during the same period last year. 500 400 315 289 300 298 276 300 200 100 0 2009 2010 2011 2012 2013

Report to Mayor and Council February 2013 Page 3 911 CENTER During the month of February, our 911 Center handled a total of 8,485 calls averaging 304 calls 25% per day. Dispatchers handled 2,141 calls on the 911 wireless lines, an average of 77 calls per day, 587 calls on the 911 landlines, an average of 21 911 Wireless calls per day, and 129 calls on the Voice Over Internet Protocol lines with an average of 5 calls 911 Landline per day. 7% VolP 66% 2% Administrative CITY ORDINANCE SUMMONS th Through February 28 , we issued 1,122 1,323 1,400 1,238 City ordinance summons, a decrease of 1,192 1219 1,122 70 summons over the same period last 1,200 1049 1,094 year. *Note: Of those summonses issued 1,000 in February, 7 DCO’s were issued for 800 686 handicapped parking violations, 18 for fire 800 651 lane parking violations, 36 for false alarms 600 (25 for 3-5 alarms, 8 for 6-9 alarms, 3 for 10-15 alarms, and 0 for 16 or more 400 alarms) and 10 for noise violations (4 for 200 vehicle violations and 6 for residence violations). 0 2009 2010 2011 2012 2013 ISSUED PAID Listed below are the major crimes and activities that occurred during the month of January: • The Dover Police Department’s Criminal Investigation Unit investigated a murder that took place on Friday February 1, 2013 at approximately 2324 hours. A group of subjects were seated on the front steps of Building 992 Whatcoat Drive (Whatcoat Apartments) in Dover, when a dark colored vehicle entered the complex and drove past them. The vehicle then made a U-turn and stopped in front of Building 992. The suspect within the vehicle opened fire on the group seated on the steps, then fled the area. An 18 year old victim was shot in the head and was transported to Bayhealth- Kent General Hospital where he later died as a result of his injuries. Another 19 year old male victim was shot in the right arm and was treated and released. There was no known motive for the shooting. On February 14, 2013, Dover Police detectives made an arrest in this case. The Defendant was charged with Murder in the First Degree and other related offenses, after investigation revealed that he was the shooter in the homicide of 18 year old victim. The Defendant was also charged for shooting the second victim during the same incident. • th Between February 25 and 26th 2013, an unknown suspect entered three buildings on Cassidy Dr. in Dover and once inside removed office furniture, building supplies, tools, and a grandfather clock.

• On February 26, 2013 at approximately 0430 hours, the Dover Police investigated a stabbing complaint that occurred at Kent Apartments, 30 S. New St., Dover. The Defendant violated an active No-Contact Order when he entered the 2nd floor apartment, grabbed a kitchen knife, and stabbed the 34 year old male victim in the chest causing serious injury. The Defendant fled from the residence but was later apprehended by Dover PD. The victim is in stable condition at BayHealth Medical. • On Saturday, March 2, 2013 from 1-4 p.m. the Dover Police Department hosted a "How to Succeed Seminar". The seminar was designed for those who are currently in the hiring process and for those who may be considering a career in law enforcement. The seminar outlined the hiring process from the submitting of the initial application to being selected for the police academy. Respectfully Submitted, James E. Hosfelt, Jr. Chief of Police

Monthly Report February 2013 Office of City Assessor

Number of Deeds Stamped for the Transfer Tax Dollar Amount for the Month of February 2012/2013 Month of February 2012/2013 40 34 36 $200 Thousands $101 30 $65 15 $100 $30 20 9 $19 $12$2 10 4 8 1 3 2 1 2013 $4 $8 2013 $0 0 2012 2012 First Time Buyer for Month of February 2012/2013 Realty February 2012/2013 PropertySales in Dollars Received 15 Prior to Recording 15 Res. Non‐First $7 9 $8 $4 Millions 10 8 Time Buyers $6 $4 $1 $2 Res. First Time $1$1 $1 $0 4 2013 $2 5 Buyers $0 2012 0 2013 2012 Major Updates December ‐ 12 January ‐ 13 February ‐ 13 Assessment Change ‐$1,011,900 $2,141,400 $2,413,000 Residential Sales Ratio Report Sales in Study Total Assessed Value Total Sale Pric e Ratio PRD 12 $2,053,800 $1,917,326 1.07 1.00 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.

Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ The Assessor’s Office has started the 2015 Revaluation process by visiting various neighborhoods and collecting data, if necessary.

MAR 28, 2013 CITY OF DOVER PAGE: 1 09:16 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-02-40.00 16F R10 207 GRINDING WHEEL DR 1 8 1994 2 1440 C+ AV 148,600 21-FEB-13 149,000 ED05-067.09-01-77.00 3A R10 399 TROON RD 1 5 1978 2 2173 B- GD 232,100 15-FEB-13 184,000 ED05-067.11-01-61.00 11 R10 902 SCHOOLHOUSE LN 1 5 1968 2 1939 C GD 172,200 22-FEB-13 155,000 ED05-067.19-04-25.00 26 R10 63 EIGER CT 14 2013 1 1791 B- AV 214,400 01-FEB-13 205,926 ED05-068.10-04-63.00 16L R10 11 ANCHOR LN 1 5 2002 2 1540 C+ AV 159,900 28-FEB-13 171,500 ED05-068.14-02-28.00 13 R10 317 MACARTHUR DR 1 5 1965 2 1524 C+ AV 148,200 26-FEB-13 150,000 ED05-068.15-05-35.00 25A R10 120 REVOLUTIONARY BLVD 1 2012 2 1384 B+ AV 192,100 07-FEB-13 165,000 ED05-076.07-01-13.00 17B R10 103 JEFFERSON TER 1 13 1975 2 1314 C+ AV 113,600 26-FEB-13 102,000 ED05-076.11-01-32.00 2 R10 125 BERTRAND RD 1 16 1966 1 1981 C+ AV 147,700 22-FEB-13 125,000 ED05-077.06-01-17.00 8 R10 30 BAYARD AVE 1 3 1951 1.5 2263 C+ AV 220,500 14-FEB-13 219,000 ED05-085.08-03-43.00 12 R10 219 WINTERBERRY DR 1 16 1966 1 1892 C+ AV 157,800 01-FEB-13 161,000 LC05-068.10-01-56.00 16L R10 346 WEST WIND DR 1 13 2000 2 1364 C+ AV 146,700 22-FEB-13 129,900

CITY MANAGER’S MONTHLY REPORT FEBRUARY 2013 City Manager’s Monthly Report, February 2013

Customer Services  As of February 28, 2013, we processed 1,951 payments for the month.  City of Dover property taxes were due July 31, 2012. As of January 31, 2013, the delinquent property taxes total $415,075.77 for all tax years plus penalties. Our collection efforts include sending a delinquent state- ment, making phone calls, and enforcing the Clean Hands Act. The Planning and Inspections Department has been providing assistance in collecting these outstanding debts. In December, the properties over one (1) year delinquent were selected to be processed for the monition sale. There are currently 60 properties in the monition process. Human Resources  Continued contract negotiations with DOE bargaining unit Library  646 attended 36 programs for adults.  100 attended 13 programs for teens.  1,067 attended 47 programs for children.  495 attended 31 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, February 2013

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 3,000 400 2,500 2,349 297 300 248 251 1,920 231 228 2,000 1,783 1,836 188 207 1,658 1,730 184 168 156 1,576 1,576 1,6551,652 200 157 159 1,509 1,533 148 1,500 1,350 100 1,000 500 0 Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- 12 12 12 12 12 12 12 12 12 12 12 13 13 12 12 12 12 12 12 12 12 12 12 12 13 13 CUSTOMER PAYMENT USAGE CUTS FOR NON PAYMENT 80,000 $2,000,000 $1,669,549 60,000 $1,600,000 43,303 $1,274,129 40,988 40,000 $1,200,000 18,680 19,392 15,121 $800,000 15,000 20,000 105 80 $400,000 $165,853 $163,948 0 Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts $- Window Counter Box February 2013 February 2012 FYTD13 FYTD12 2013 YTD 2012YTD FY 2013 FY 2012 Major Program Updates Feb 2013 Feb 2012 Difference Year-to-Date Year-to-Date Number of Customers Served 20,705 20,526 179 188,400 188,281 Final Bills 540 632 (92) 4,922 5,319 Estimated Bills 170 147 23 1,260 1,242 Penalties Posted $ 17,353 $ 15,173 2,180 $ 156,459 $ 149,208 Extensions of Credit - Amount Extended $ 57,217 $ 62,781 (5,564) $ 659,335 $ 1,366,833 Balance Transfers $ 5,006 $ 381 4,625 $ 22,374 $ 12,124 Utility Collections $ 22,544 $ 19,253 3,291 $ 182,029 $ 226,571 Special Assessments $ - $ 110 (110) $ 659 $ 220 Miscellaneous Billings $ 131,325 $ 94,822 36,502 $ 1,000,008 $ 1,123,085 CNP through Disconnect Collars $ 34 $ 28 6 254 121 Court Cases - - - - - Tamperings - 6 (6) 18 39 Taxes Levied (includes carry forward) $ 10,901,726 $ 694,787 10,206,939 $ 65,410,357 $ 6,253,554 Billing Adjustments $ 10,837 $ 3,906 6,931 $ 44,086 $ 24,076 Total Taxes Collected $ 10,298,001 $ 61,750 10,236,251 $ - $ 10,287,040 Taxes Outstanding $ 415,076 $ 629,131 (214,055) $ - $ 629,131 Payments in Lieu $ 10,000 $ - 10,000 $ 48,450 $ - Billing Accuracy (on schedule billings) 99.0% 99.0% - 99.0% 99.0% Bills Published on Schedule 99.0% 99.0% - 99.9% 99.9% Meters Read on Schedule 99.9% 99.9% - 99.9% 99.9% Customer Satisfaction Rating 99.9% 99.9% - 99.7% 99.7% Delinquent Accounts Collected 99.7% 99.7% - 99.8% 99.8% City Manager’s Monthly Report, February 2013 3

HUMAN RESOURCES Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Category Total 12 12 12 12 12 2012** 2012 12 12 12 12 13 13 Caucasian* 294* 291 289 290 285 286 282 286 285 283 287 288 289 N/A Minorities* 59* 57 56 57 58 59 58 58 58 57 57 56 56 N/A Hired 2 0 0 2 6 0 1 5 0 1 6 3 4 30 Terminated/Resigned/ 3 5 3 2 5 0 5 1 0 4 2 3 3 35 Retired/Other Transferred/Promoted 0 0 0 1 1 0 0 0 2 2 1 1 4 12 Jobs Posted 0 3 4 2 2 0 4 1 2 4 0 4 1 27 Workers Comp. Inju- 3 6 2 2 1 4 2 2 5 0 4 3 1 35 ries Workers Comp. Hours 222 55 195 112 139 164 192 160 66 138 341 363 315 2462 Insurance Claims 2 4 3 6 2 3 1 3 3 4 2 5 2 39 Full-time Employees: 330 Part-time Employees: 15 (3 Pitts Center, 1 Recreation, 11 Library) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. * Correction to February 2012; **Correction to July 2012 Position Transferred: Inspector I in Fire Marshall to Inspector II in Fire Marshall’s Office; MEO I Streets to MEO II Sanitation; Lineman 2ndst Class to Lineman 1nd Class (2) Hired: Library Assistant, MEO I Sanitation, Police Officer, Police Clerk I Positions Posted: Librarian I Retired: Public Works Operations Manager, Line Crew Superintendent, Police Officer Recruitment Information (Job posting closed in February) American Out Asian/Pacific In Position Total Female Male Black White Hispanic Islander Indian/Alaskan Unknown Dover Do- Native ver Account Clerk II 174 143 20 44 103 6 4 6 11 42 132 Account Clerk III 76 61 11 19 40 4 6 3 4 24 52 Unfilled/Open Positions by Department* Unfilled/Open Positions Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb By Department 12 12 12 12 12 12 12 12 12 12 12 13 13 Electric 5 5 5 3 3 1 2 2 3 3 3 4 4 Public Works 11 13 13 15 16 9 12 13 12 12 14 11 13 Police 1 2 3 2 4 3 4 5 5 5 4 1 1 All Other Departments 12 13 15 14 15 8 9 6 6 7 7 5.5 6.5 Totals 29 33 36 34 38 21 27 26 26 27 26 21.5 24.5 *Not used for Budgeting Purposes **Organization Change ² The following has been updated to reflected the Fiscal 2012-13 Budget Electric: Electric Director, Electrical Engineer, Senior Lineman, Line Crew Superintendent Public Works: (2) Utility Maintenance Mechanic I/ Wastewater, Vehicle Maintenance -Mechanic I, Operations -Construction Manager, Buildings Crafts- person I & II, Custodian, Water/Wastewater Manager, (2) Motor Equipment Operator I/Streets, Motor Equipment Operator I (water), Motor Equipment Operator I (grounds), Public Works Operation Manager Police: Records Unit Supervisor All Other Departments: Library Clerk II, Librarian I, Administrative Assistant (Inspections), Inspector I (Planning & Inspections), Building Supervisor (part- time), Account Clerk II, Account Clerk III 4 City Manager’s Monthly Report, February 2013

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Feb- Mar- Apr- May- Jun- Jul-12 Aug- Sep- Oct- Nov- Dec- Jan- Feb- 12 12 12 12 12 12 12 12 12 12 13 13 Electric Public Works Police Others Electric: 0 Public Works: 0 Police: 1 All Other Depts.: 0 Turnover Statistics 2013 2010 2011 2012* (CYD) Total Turnover % 5.57 6.75 11.00 1.74 Termination Turnover % 0.27 1.08 0.29 0.29 Resignation Turnover % 2.12 4.05 5.21 0.29 Retirement Turnover % 3.18 1.62 5.50 1.16 * Healthcare cost sharing implemented Average Employees 2010 2011 2012* 2013(YTD) Total Number of Employees Separating from Service 21 25 38 6 Average Number of Full-time Employees 362 356 333 330 Average Number of Part-time Employees 16 15 12 15 * Healthcare cost sharing implemented City Manager’s Monthly Report, February 2013 5

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 250 234 150 202 206 192 198 200 186 182 179 177 189 130 171 162 144 110 150 90 100 70 50 100 94 100 86 86 82 48 60 57 61 50 30 45 58 55 10 0 Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- 12 12 12 12 12 12 12 12 12 12 12 13 13 12 12 12 12 12 12 12 12 12 12 12 13 13 Programming Requests Completed Page Views - City of Dover Web Page 30 28 30,000 24 23 25 21 21 25,000 20 16 17 Pages Viewed 15 15 20,000 14 14 15 12 13 27,002 15,000 22,051 22,828 22,905 23,096 23,956 20,942 10 19,936 20,685 18,886 19,308 19,853 17,542 10,000 5 5,000 0 Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- 0 12 12 12 12 12 12 12 12 12 12 12 13 13 Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- 12 12 12 12 12 12 12 12 12 12 12 13 13 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 351 358 343 Scheduled PCs Replaced - - - Servers Supported 14 14 16 People Trained 12 4 16 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, February 2013

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Feburary 2013 Adults – 1036 Teens – 342 Children – 730 Circulation Feb 13 FYTD 13 Feb 12 FYTD 12 Dover residents 19,962 147,980 15,010 129,739 Ebooks 1,065 7,258 722 1,734 Kent residents* 14,810 128,441 13,597 114,065 Non-county residents 2,189 16,405 2,214 14,376 Registrations Dover residents 361 2,912 185 1,550 Kent residents* 169 940 78 632 Non-county residents 14 91 9 78 Other Visiting Patrons 28,784 213,290 26,737 244,109 Meeting Room Usage 1,138 6,800 60 500 Photocopier Usage 1,432 10,083 1,777 10,958 Dial-A-Story N/A 1,911 468 7,096 Computer Usage 4,346 30,563 3,720 32,698 Holds (Total) 6,263 44,759 6,515 55,606 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 183 Harrington: 2 Milford: 144 Milford: 2 Smyrna: 1,302 Smyrna: 24 Outside City Limits: 13,181 Outside City Limits: 141 Total Registered Users: (Card Holders) City: 20,159 Kent County: 13,201 Outside Kent County: 968 Other Points of Interest: Inter/Interlibrary***: 75 items loaned out Technical services: 1,931 items added 47 items borrowed 288 items deleted Volunteers: 100.5 hours of service completed City Manager’s Monthly Report, February 2013 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Lexington Glenn Village of Westover (Phase VI) Farthing Woods Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 1200 1,000 940 928 1000 826 826 864 862 769 790 788 764 810 710 675 800 570 590 590 600 503 500 400 265 261 99 148 143 155 150 131 141 108 118 131 123 130 99 200 42 49 - 0 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Bulk Collection Mechanized Hand Trash Container 12 12 12 12 12 12 12 12 12 12 12 13 13 Collection Collection Repair/Delivery Bulk Automated Feb 13 Feb 12 FEBRUARY 13 FYTD 13 FEBRUARY 12 FYTD 12 Trips to DSWA Sandtown Landfill 161 1,367 170 1,435 Total Tonnage to DSWA 773.67 7,452.25 808.76 8,025.80 90-Gallon Containers Delivered 19 203 17 153 300-Gallon Containers Delivered 1 24 6 29 Total Man Hours-containers Delivered 42 337 49.0 182 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED January 2013 17,384 8,692 218,740 12.58 8 City Manager’s Monthly Report, February 2013

PUBLIC WORKS continued Streets FEBRUARY 13 FYTD 13 FEBRUARY 12 FYTD 12 Signed Installed 9 188 74 215 Signs Repaired 12 76 14 137 Curbs Painted Yellow (feet) 0 5,527 0 942 New Post Installed 0 29 3 49 Storm Catch Basins Repaired 0 1 16 43 Storm Catch Basin Repairing (Hrs.) 0 1 96 107 Storm Catch Basins Cleaned 35 1,799 126 1,961 Storm Catch Basins Cleaning (Hrs.) 72 698 196 893 Hot Mix Patching (Tons) 0 236 0 63 Hot Mix Patching (Hrs.) 0 283 0 420 Cold Mix Patching Hrs.) 114 459 170 431 Concrete Work (Hrs) 0 435 6 550 Concrete Patching (Cubic Yards) 0 4 0 1 Street and Alley Maintenance (Hrs) 152 1,336 160 1,344 Ditch Work (Hrs). 0 102 6 70 Street Sweeping (Miles) 1,253 6,148 1,350 6,905 Street Sweeping (Cubic Yards) 230 1,532 229 1,581 Grounds Arborist Crew FEBRUARY 2013 FEBRUARY 2012 Trees Trimmed 41 118 Trees Removed 11 14 Stumps Removed* 25 2 *Grounds have been concentrating on removing stumps between the curb and sidewalks to make room to plant re- placement street trees.  Trimmed all large Pin Oaks along Eat Loockerman Street.  Trimmed back growth along the sidewalk in Woodcrest to Dover High School. Beautification Crew  Tiffany gave a power point presentation on the Beautification Program to the Garden Club members of the Century Club.  A termite infestation was discovered in the greenhouse and Grounds had to remove the potting table and a few benches. A new potting table as purchased.  The horticulture order came in and was stored.  Began planting annual and perennial seeds in flats on the propagation matts. Mowing Crew  Spruce up of landscape at J.P. Court including trimming all shrubs, weeding, edging and mulching. Cut tall weeds in the retention pond in back.  Applied Snapshot pre-emergent herbicide to all mulched areas.  Pulled the extension cords for Christmas lights on Loockerman Street.  Removed English Ivy at the following locations:  Large Holly and a couple deciduous trees at Myers Park.  Weyandt Hall/old Library site.  Put down 4 tons of chocolate rock at the islands on The Plaza where handicap ramps were installed. City Manager’s Monthly Report, February 2013 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Created alley abandonment map for 235 Bayard Avenue.  Location and species tree map for The Green.  Printed Neighborhood Stabilization Program posters.  Created Street dedication maps for Cannon Mills and the Village of Westover  Modified 2013 Trash Collection Holiday calendar.  Printed St Patrick’s Day Parade posters.  Recreated forms for the Sanitation Daily Reports Fleet and Facilities Management Fleet Maintenance Work Orders: 64 Major Program Updates Measure FEBRUARY 2013 FEBRUARY 2012 DIFFERENCE *21 out of 26 80.77% 5 Unscheduled PM’s 4 No room in shop For PM, Scheduled Preventative Maintenance appoint- due to breakdowns etc. 18 out of 26 + 11.54 % ments being kept (Quantity and Percentage) 1 Moved to March PM Sched- 69.23% ule 4 Working with Supervisors to get to Shop for more work than PM Facilities Management Routine work orders completed within 5 days 21 out of 23 37 out of 41 +1.06% (Quantity and Percentage) 91.30% 90.24% Emergency work orders completed within 2 3 out of 3 5 out of 5 0% days (Quantity and Percentage) 100% 100 % 10 City Manager’s Monthly Report, February 2013

PUBLIC WORKS continued Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255,000,000 205,000,000 155,000,000 105,000,000 55,000,000 5,000,000 Feb 12 Mar 12 Apr 12 May 12 Jun 12 Jul 12 Aug 12 Sep 12 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Total Water Prod. Billed Consumpt. ENGINEERING SUMMARY Major Program Updates FEBRUARY 2013 FEBRUARY 2012 DIFF FY13 YTD FY12 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 8 7 +1 49 72 Plan Review Completed Within 30 days 13 plan 10 plan 62 +35 547 of Submission 100% 100% Field Inspection Response within 48 14 34 -20 200 220 hours of Request OPERATIONAL SUMMARY Task FEBRUARY 2013 FEBRUARY 2012 CURRENT FY 1,052,567,00 Water Production - Daily Average 3,802,500 3,747,960 0 Average Field Response Time (goal is <30 minutes) 23.8 17.66 21.93 Water Mains Repaired 3 1 24 Water Service Lines Repaired 1 2 14 Wastewater Mains Repaired 1 0 4 Wastewater Service Lines Repaired 1 0 4 Sewer Lines Flushed - linear feet 86,190 101,553 555,304 Sewer Mains Videoed -linear feet 17,236 5,915 49,909 Total Fire Hydrants in Service 1,802 1,783 1,802 Total Water Meters in City Distribution System 14,090 14,004 14,090 City Manager’s Monthly Report, February 2013 11

PUBLIC UTILITIES Electric System Peak Total System Load 100,000 171.1 200 81,930 158.5 77,547 153.4 143.7 80,000 66,593 62,510 61,952 140 60,085 57,915 56,336 150 118.4 55,238 55,553 55,973 55,238 109.3 111.22 54,951 102.9 104.7 60,000 99.6 94.5 99.2 100 40,000 50 20,000 Feb 12 Mar 12 Apr 12 May 12 Jun 12 Jul 12 Aug 12 Sep 12 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Feb 12 Mar 12 Apr 12 May 12 Jun 12 Jul 12 Aug 12 Sep 12 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Outages Customers of Gained/Lost 35 6,000 100 88 30 5,000 25 80 4,000 Outages Customers 20 60 54 3,000 15 40 2,000 26 10 13 15 20 6 5 9 5 1,000 2 2 2 2 3 0 0 Mar… 0 Feb 12 Mar 12 Apr 12 May 12 Jun 12 Jul 12 Aug 12 Sep 12 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Apr 12 May… Jun 12 Jul 12 Aug 12 Sep 12 Oct 12 Nov 12 Dec 12 Jan 13 Feb 13 Outages Outages: 5 Customers: 3276 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 13 YTD FY 12 FY 11 4 25 21.6 Minutes 26.95 Minutes 50.45 39.44 63.78 FEB 13 FEB 12 FY13 YTD PROGRAM UPDATES Tree Trimming 130 96 1719 Number of Oil Releases 0 0 0 Lost Time Accidents – All Electric Utility Divisions 0 0 2 New Services 3 6 184 Major Goals Completed in the Past Two Months *Extended Fiber infrastructure to Blue Hen Corporate Center* 12 City Manager’s Monthly Report, February 2013

City Planner’s Monthly Report Planning, Inspections & Recreation February 2013 Planning, Inspections & Recreation Highlights  Pitts Goes Red - A Women’s Healthy Heart Awareness event raised $240 and hosted approximately 100 visitors to the Pitts Center on Saturday, Febru- ary 2.  Vacant Buildings—During the month of February staff registered 33 additional structures as vacant buildings for a total of 371 active registrations, and the City also collected $8,500.00 in Vacant Building Registration Fees.  Construction Permits—Completed Projects: Governor’s Avenue Animal Hospital, Bayard Pharmacy at 202 West Loockerman Street, and renovations to Bayhealth Dialysis Unit within hospital.  Workshop to Discuss the Historic District Commission and Historic District—The Planning Office coordinated a Public Workshop to discuss the role and scope of the Histor- ic District Commission and Historic District as per the request of the Legislative Finance and Administration Committee of City Council. The Workshop on February 26, 2013 held in two sessions consisted of a presentation followed by facilitated discussion led by con- sultant Andrea K. The Workshop was attended by 40 people including members of the Commission, City officials, and staff. Planning Staff will sort the information received during the discussion, conduct additional public outreach in a survey format, and identify any potential changes. Personnel and Training Updates On February 22, 2013 Maretta Purnell and Fred Tolbert (Planning Commissioner) attended the Delaware Planning Education Program: Planning 102 Workshop held at the University of Delaware Paradee Center in Dover, Delaware. On February 27th and 28th, 2013 Ann Marie Townshend and Sherwanda Rachal-Speaks attended the Delaware Parks & Recreation Society annual meeting and conference.

Planning, Inspections & Recreation Revenue FY '13 Budget FY '13 Actual (YTD) Revenue Stream Business License $1,455,000 $ 1,444,923 99% Trailer License $23,000 $ 21,511 94% Building Permits $400,000 $ 192,380 48% Looking Forward…. Cert. of Occupancy $9,000 $ 4,690 52% The following activities are planned for Public Occupancy $9,000 $ 8,784 98% March and will be reported in the March Lodging House $12,000 $ 14,693 122% Monthly Report: Plumbing/Heating/Air $70,000 $ 50,210 72%  Softball Leagues Registration opens Sprinkler $25,000 $ 15,520 62% and Spring Break Camps offered! Rental Inspection Fee $325,000 $ 302,290 93%  Open Gym fees will be implemented Miscellaneous $25,000 $ 12,277 49% in on April 1st. Fire Protection Fees $30,300 $ 23,095 76% Vacant Building Reg. $15,000 $ 41,000 273%  The Green—part of First State Na- tional Monument proclamation. Total P&I Revenue $2,398,300 $ 2,131,374 89% Recreation $130,000 $74,437 57% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For February 2013, Planning Staff was in- volved with review of 47 Permits and 9 Certificates of Occupancy permits (2013 Year to Date total of 108 Permits and COs compared to 128 year-to-date in 2012). Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. The Green – Proposal as a National Monument On February 1, 2013 the Planning Office working with the Department of Public Works completed the Baseline Documentation Report as associated with the Preservation Easement for The Green as a National Monument. The Baseline Documentation records the existing conditions of the property in- cluding a summary of features and site elements, tree locations and summary, and a photograph series of The Green. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended. The text amendment and Zoning Map amendment to update the Airport Environs Overlay Zone (AEOZ) as a result of the recent AICUZ Study for Dover Air Force Base were considered by the Plan- ning Commission on February 19, 2013 and received a favorable recommendation for approval. The text

amendments update the provisions of the AEOZ found in Zoning Ordinance, Article 3 Section 22. The Comprehensive Rezoning: AEOZ Zoning (Zoning Map amendment) proposes rezoning of 685 properties by changing the boundary of the Noise Zones of the AEOZ. The final hearings by City Council on the test amendments and Zoning Map amendment are scheduled for March. (Application MI-12-24)  Other on-going efforts of the Planning Office include participating in planning for the Capital City Trail, participating in the planning and development design of Garrison Oak Technical Park, and research for future ordinance amendments related to the commercial zoning classi- fications. New Dover High School Project (C-10-05/S-11-18) Construction activities related to site improvements and the building construction activities continue at the new Dover High School project site along with the west entrance (Dover High Drive) and Route 8 improve- ments. The safety concerns for pedestrian and vehicular traffic at the east entrance of High School site contin- ue to be in the forefront. As directed, the Planning Staff continues to work the Capital School District to gather information on the walking student population, sidewalk availability, etc. Garrison Energy Center (Master Plan S-12-03/ Phase 1 S-12-17) The Planning Staff participates in weekly coordination conference calls with Calpine regarding the Garrison Energy Center project on Lot 7 of the Garrison Oak Technical Park. The project is progressing towards com- pletion of the Final Site Plan documents as technical review by the BOARD AND COMMISSION ACTIVITY Board of Adjustment The Board of Adjustment did not meet in February. The next regular scheduled meeting of the Board of Adjustment is scheduled for March 20, 2013. Historic District Commission The Historic District Commission met on February 21, 2013. The next Historic District Commission meeting is scheduled for March 21, 2013. The following applications were considered. HI-12-06 Demolition of Building at 509 South State Street – Approved the Architectural Review Certifica- tion for Demolition of the residential dwelling at 509 South State Street subject to conditions. Conditions in- clude documentation of the building, requirements associated with demolition activities and site stabilization, and implementation of street trees as landscaping for vacant lot. HI-13-01 Lands of Boyles at 527-529 South State Street - Recommended Approval of the Architectural Re- view Certification for construction of a parking lot in the rear yard of the property subject to a series of condi- tions as outlined in the Architectural Review Report (page four (4), paragraphs #2-10 of the Staff Comments and Recommendations). Planning Commission The Planning Commission met on February 19, 2013 and took the actions summarized listed below. The next Planning Commission meeting is scheduled for March 18, 2013.

 SB-13-02 Lands of Conard at 633 Long Point Road—Approval of Minor Subdivision Plan for applica- tion SB-13-02 Lands of Conard at 633 Long Point Road to create three (3) parcels of land and approval of the waiver request for the elimination of the sidewalk.  C-13-01 Daycare Center at 1344 Forrest Avenue—Conditional approval of application C-13-01 Daycare Center at 1344 Forrest Avenue allowing establishment of a large family daycare facility (up to 12 children) and with full compliance of all DAC comments and Staff comments.  US-13-01 Greentree Shopping Center at 25-140 Greentree Drive – Conditional Approval of a Unified Comprehensive Signage Plan application for Greentree Shopping Center along with the DAC comments and Staff recommendations.  MI-12-24 Comprehensive Rezoning and Text Amendment: AEOZ (Airport Environs Overlay Zone)  Recommendation of approval to City Council on the proposed amendments to the Zoning Ordinance pertaining to the updating of the Airport Environs Overlay Zone (AEOZ) by amending Appendix B, Article 3 Section 22, including the Land Use Compatibility Table. Ordinance #2013-01  Recommendation of approval to City Council on the proposed rezoning of the 685 properties in the eastern portion of the City, by changing the boundaries of the Airport Environs Overlay Zone (AEOZ) in accordance with the 2010 Air Installation Compatible Use Zone (AICUZ) Study, published by the Dover Air Force Base. These proposed changes involve revisions to the noise contour boundaries, known as the Noise Zones A-D of the AEOZ zoning classification, Ordinance # 2013-02. The Planning Commission found that the proposed changes are consistent with the principles embodied in the Zoning Ordinance and the City of Dover’s Comprehensive Plan and the other criteria specified in the Zoning Ordinance. Dangerous Building/Demolition Status The following buildings were declared dangerous by City Council:  488 North East Avenue – The home, garage and shed were demolished.  39 Primrose Drive – The home was demolished.  126 N. Ann Avenue – Permits were issued for renovations to the property.  209 N New Street – The owner of the property made contact with staff and has started minor repairs to the structure.  628 N West Street – Progress has been made by the owner in removing clutter, trash and debris from the interior of the property. Exterior improvements are continuing and the owner has paid all liens associated with the property to the City. Electric and Water services have been activated.  312/314 West Division Street – Owner has requested to demolish the structure themselves and have been in contact with Compliance Environmental to begin an asbestos survey.  316 & 320 West Division Street – Progress has been made to repair the properties. Staff will continue to monitor the condition of the properties.  416 West Division Street — Council approved the demolition of the structure and gave the owners until March 25, 2013 to demolish the structure or make repairs.

Code Enforcement Activity Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid rental permit 7 13 86 85 No valid building permit 5 12 100 83 Tall grass and weeds 1 1 100% 100% Unregistered vehicle 7 12 100 92 Abandoned vehicle 20 41 100 98 Annual Housing Inspec on 50 90 96 94 Property Maintenance – 63 130 83 78 Exterior Electric Termina on 16 19 94 79 Dover Code of Ordinances 41 98 85 86 Zoning 7 17 71 76 Total Cases 217 434 Total # of Inspec ons For Month 301

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspec ons FEB13 FYTD 13 FEB 12 FYTD 12 Fire Protec on Inspec ons (New & Exis ng) 25 178 15 384 Fire Code Inspec ons 34 100 20 313 Inspec on Deficiencies 3 78 5 372 Cer ficate of Occupancy 3 40 5 23 Accidental $105,000 $6450.00 $80,000.00 $227,110.00 Incendiary $0 $1100.00 $0 $262,000.00 Undetermined $90,000 $0 $0 $20,000.00 PERMITTING AND LICENSING Permits Issued FEB 12 FYTD 13 JAN 12 FYTD 12 Administra ve Permit 1 18 1 14 Building Addi on/Renova on Permits 17 193 23 244 Building Permits 5 85 2 103 Demoli on Permits 7 34 3 15 Fence Permits 5 54 8 72 Fire Preven on Permits 17 79 4 50 Mechanical Permits 13 205 31 195 Plumbing Permits 20 224 32 284 Sign Permits 20 164 21 182 Swimming Pool Permits 1 11 0 6 Business Licenses 26 988 16 1,340 Merchant Licenses 8 264 9 265 Contractor Licenses 25 665 26 705 Lodging House Licenses 2 51 4 8 Mobile Homes 8 225 3 297 Public Occupancy 31 329 42 78 Rental Dwelling 302 2824 757 487 BUILDING INSPECTIONS Inspec ons FEB 13 FYTD 13 FEB 12 FYTD 12 Building 207 2,410 307 2,396 Plumbing/Mechanical 242 2,513 341 2,796 Cer ficate of Occupancy 9 64 22 89

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Monthly statistics for the month of February 2013. CDBG FY12 Projects  Homeownership Assistance Program Four (4) families were provided settlement assistance to purchase properties in the City of Dover. All funds have been expended. Additional funding for this program has been reallocated.  MHDC Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate owner occupied homes in the City of Dover found in violation of the City’s housing code. The waiting list for this project will be open on March 8th for eligible applicants to apply. Dover Interfaith Mission to the Homeless CDBG funds will be used for operations cost for the shelter. MHDC Emergency Home Repair Project Emergency repairs have been completed on 2 homes.  NCALL Research CDBG funds were used for foreclosure prevention and pre-purchase homeownership counseling services for ten (10) Dover residents.  Serenity Place CDBG funds will be used for the reconstruction of a treatment facility for persons who suffer from sub- stance abuse that was destroyed in a fire. Funds for this project have been expended.  Elizabeth W. Murphey School CDBG funds will be used to install a geothermal heating system in one of the facilities that services children that are at risk for homelessness. This project has been completed.  Neighborhood Stabilization Program (NSP) The City was awarded $1,426,740 for the acquisition and rehab of foreclosed properties to be sold to quali- fying families. A total of $1,721,377 including program income has been expended on the acquisition and renovations for 10 properties. The remaining balance of $309,621 will be utilized for renovations, acquisi- tion and down payment assistance for eligible NSP properties. Eight properties have been sold, one is a lease purchase and one is a rental that serves persons with disabilities. Central Delaware Habitat for Human- ity is presently under contract for an NSP property in the City of Dover. 218 Ann Avenue (sold) 337 N. Governors Avenue (sold) 343 Mimosa Avenue (sold) 254 Green Blade Drive (sold) 907 Woodcrest Avenue (sold) 302 Stone Brook Place (lease purchase) 1430 S. Hancock (group home rental) 11 Westover Drive (sold 1415 S. Hancock (sold) 110 Thames Drive (sold) 4 Bennington Street (under contract)

Recreation Division Enrollment Summary: February 2012 verses February 2013 Enrollment Summary February 2012 vs February 2013 252 FY12 FY13 97 133 68 34 0 0 0 General Recreation Sports Trips Leagues Camps Category FY12 FY13 General Recrea on 133 252 Sports 68 97 Trips 0 34 Leagues 0 0 Camps 0 0 Revenue Breakdown: February 2012 verses February 2013 General General Recreation Recreation Sports Sports Trips Trips Leagues Leagues Building & Building & Field Rentals Camps Field Rentals General Recreation $1,746.00 General Recreation $1,907.03 Sports $405 Sports $485 Trips $1,246.00 Trips $793 Leagues $2,945.00 Leagues $990 Building & Field Rentals $2,780.50 Building & Field Rentals $310 TOTAL 9,122.50 Camps $80 TOTAL 4,565.03

John W. Pitts Center Usage 14,000 900 12,000 800 10,000 700 600 8 ,000 500 6 ,000 400 4 ,000 300 200 2 ,000 100 0 0 2 2 2 2 2 2 2 2 2 2 2 3 3 2 2 2 2 2 2 2 2 2 2 2 3 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 b r r y e yl g t tc v c n b b r r y e g t tc v c eF a p a n u u p o e Ja eF eF a p a n ly u p o e n aJ b eF M A M u J J A eS O N D M A u u J A eS O N D M J Facility Usage By The Hour FEB 13 FYTD 13 FEB 12 FYTD 12 Open Gym 376.5 3,575,75 297 3,345.5 Fitness Classes 58.25 362.75 43 288 Leagues 209 667 167.5 365.5 Camps 0 49 0 44 Sports Classes 20.5 133.5 25 135 Meetings & Rentals 38.5 231 77 233.75 Enrichment Classes 6.5 48 11 60 Total Facility Usage Hours 709.25 5,067 620.5 4,174.75 Program Attendance** FEB 13 FYTD 13 FEB 12 FYTD 12 Total 10,478 40,788 12,291 41,454 Open Gym 980 6,445 839 5,342 Fitness Classes 496 2,665 391 2,429 Leagues 8,166 25,043 8,995 25,500 Camps 0 254 0 348 Sports Classes 200 1,108 405 1,443 Meetings & Rentals 617 5,172 1,627 6,229 Enrichment Classes 19 101 34 163 ** Program Attendance figures includes participants, parents and spectators in the facility. Since our opening in late April 2008, we have had 260,537 guests at the John W. Pitts Recreation Center. We are issuing FREE Recreation Center ID Cards to track usage of the facility during Public Open Gym Periods. The statistics listed below reflect those that have completed the registration. Open Gym Registrations: Total ID cards issued: 5,528 City Residents: 2,454 (44%) Non-City Residents: 3,074 (56%) Kent County Residents: 2,546 (46%) Sussex County Residents: 185 (3%) New Castle County Residents: 113 (2%) Out of State Residents: 230 (4%)

Date Range: From 02/01/2013 to 02/28/2013 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss 1 Fire 111 Building fire 5 7.04% $0 0.00% 113 Cooking fire, confined to container 8 11.27% $0 0.00% 118 Trash or rubbish fire, contained 1 1.41% $0 0.00% 131 Passenger vehicle fire 1 1.41% $0 0.00% Totals 15 21.13% $0 0.00% 2 Overpressure Rupture, Explosion, Overheat(no fire) Totals 0 0.00% $0 0.00% 3 Rescue & Emergency Medical Service Incident 311 Medical assist, assist EMS crew 1 1.41% $0 0.00% 324 Motor vehicle accident with no injuries. 1 1.41% $0 0.00% Totals 2 2.82% $0 0.00% 4 Hazardous Condition (No Fire) 400 Hazardous condition, other 1 1.41% $0 0.00% 412 Gas leak (natural gas or LPG) 3 4.23% $0 0.00% 440 Electrical wiring/equipment problem, other 5 7.04% $0 0.00% 441 Heat from short circuit (wiring), defective/worn 1 1.41% $0 0.00% 445 Arcing, shorted electrical equipment 2 2.82% $0 0.00% 451 Biological hazard, confirmed or suspected 1 1.41% $0 0.00% Totals 13 18.31% $0 0.00% 5 Service Call 500 Service Call, other 2 2.82% $0 0.00% 511 Lock-out 1 1.41% $0 0.00% 531 Smoke or odor removal 2 2.82% $0 0.00% 555 Defective elevator, no occupants 1 1.41% $0 0.00% 571 Cover assignment, standby, moveup 1 1.41% $0 0.00% Totals 7 9.86% $0 0.00% 6 Good Intent Call 600 Good intent call, other 5 7.04% $0 0.00% 611 Dispatched & canceled en route 2 2.82% $0 0.00% 641 Vicinity alarm (incident in other location) 1 1.41% $0 0.00% Totals 8 11.27% $0 0.00% 7 False Alarm & False Call 700 False alarm or false call, other 8 11.27% $0 0.00% 710 Malicious, mischievous false call, other 1 1.41% $0 0.00% 711 Municipal alarm system, malicious false alarm 1 1.41% $0 0.00% 721 Bomb scare - no bomb 1 1.41% $0 0.00% 730 System malfunction, other 2 2.82% $0 0.00% 733 Smoke detector activation due to malfunction 2 2.82% $0 0.00% 734 Heat detector activation due to malfunction 1 1.41% $0 0.00% 736 CO detector activation due to malfunction 1 1.41% $0 0.00% 741 Sprinkler activation, no fire - unintentional 1 1.41% $0 0.00% 743 Smoke detector activation, no fire - unintentional 3 4.23% $0 0.00% 745 Alarm system activation, no fire - unintentional 4 5.63% $0 0.00% 746 Carbon monoxide detector activation, no CO 1 1.41% $0 0.00% Date: 03/28/2013 Page: 1

Date Range: From 02/01/2013 to 02/28/2013 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss Totals 26 36.62% $0 0.00% 8 Severe Weather & Natural Disaster Totals 0 0.00% $0 0.00% 9 Special Incident Type Totals 0 0.00% $0 0.00% Totals 71 $0 Date: 03/28/2013 Page: 2

Date Range: From 02/01/2013 to 02/28/2013 Manpower Hours by Sitation Found Dover Fire Department Num ber of Hours by Situation Found Fire Sum of # Attending X Incident Length 429 Fire 0 Overpressure Rupture, Exp 3 Rescue & Emergency Medica 108 Hazardous Condition (No F 20 Service Call 31 Good Intent Call 257 False Alarm & False Call 0 Severe Weather & Natural 0 Special Incident Type Severe Weather & Natural Special Incident Type Overpressure Rupture, Exp Rescue & Emergency Medica Hazardous Condition (No F Service Call False Alarm & False Call Good Intent Call Date: 03/28/2013 Page: 1

Date Range: From 01/01/2013 to 02/28/2013 Alarms by Month of Year Dover Fire Department 95 89 90 85 80 71 75 70 65 60 55 50 45 40 35 30 25 20 15 10 5 0 Jan-2013 Feb-2013 Date: 03/28/2013 Page: 1

Date Range: From 02/01/2013 to 02/28/2013 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Incident Number Date FDID Incident# Alarm ### Address Suite Type 02/01/2013 30046 2013-000090 08:50 COLLEGE RD W/O MCKEE RD Motor vehicle accident with no injuries. Writer came up on a car vs school bus MVC. Writer made contact with all partys involved and they advised there were no injurys and no need for medical treatment. Writer cleared and turned the scene over to FM13. 02/02/2013 30046 2013-000091 02:30 992 WHATCOAT DR Service Call, other Duty Officer call to assist DPD with oil dry involving a crime scene. No other FD services required. 02/02/2013 30046 2013-000092 21:35 820 CARVEL DR I Vicinity alarm (incident in other location) Local resident alarm going off. E-6 crew forced entry to find CARPETS DAMP, VERY HUMID IN THERE 02/03/2013 30046 2013-000093 23:02 51 WEBBS LN H Smoke detector activation, no fire - unintentional E-6 crew investagated and found the resident cooking a turkey without a cooking pan. Juices from the turkey produced smoke into entire building complex. E-6 crew did positive presure to remove smoke in complex. No contact from building maintenance E-6 returned with alarm still sounding. 02/04/2013 30046 2013-000094 10:49 1 PAT LYNN DR System malfunction, other Pull station M124 malfunction. Alarm tech on scene as well FM 1. System placed on test. 02/05/2013 30046 2013-000095 01:13 135 QUAIL HOLLOW DR Medical assist, assist EMS crew E3 responded to above for a lift assist. Assistance was provided and unit cleare.d 02/05/2013 30046 2013-000096 17:50 200 BANNING ST 170 False alarm or false call, other RESPONDED TO A REPORT OF A SMOKE DETECTOR ACTATIVATION AND UPON ARRIVAL FOUND A SUBJECT HAD HIT THE PULL STATION AT THE FRONT DOOR BY ACCIDENT. 02/05/2013 30046 2013-000097 19:00 411 S QUEEN ST Malicious, mischievous false call, other 02/06/2013 30046 2013-000098 14:14 1200 N DUPONT HWY False alarm or false call, other Advantec was on scene removing old verizon wiring and set off the alarm. Writer completed a walk through and cleared. FM2 also made a response. 02/06/2013 30046 2013-000099 16:38 1200 N DUPONT HWY Good intent call, other 16 responded to above for trouble alarm on the panel . It was investigated and found to be a problem with the system. 02/06/2013 30046 2013-000100 16:50 1200 N DUPONT HWY Electrical wiring/equipment problem, other 18, L2, E6, and L1 responded to above for report of a fire alarm at the Mishoe Science Center. Writer arrived and learned that a plant growing machine on the first floor was on fire and causing a smoke condition in the building. A general alarm was sounded. Crews from L2, E6 secured the power to the machine in question and the fire had self extinguished. Scene was turned over to FM-2 and DSU maintenance. 02/06/2013 30046 2013-000101 19:25 65 CARVER RD Dispatched & canceled en route RECEIVED A COMMERCIAL FIRE ALARM FOR CORRIDOR A SMOKE DETECTOR. THEN RECEIVED A SECOND CALL ADVISING AN ACCIDENTAL TRIP. ADVISED DOVER 17 AND HE ADVISED THAT THERE IS NO NEED TO RESPOND. 02/07/2013 30046 2013-000102 05:29 104 TEAK CT Building fire Dover Fire units dispatched to a reported garage on fire. Upon arrival of Dover 15 found a 2.5 story duplex type residential structure with smoke evident from an attached garage and residence on the Alpha/Bravo corner. Dover Engine 6 arrived on location, established a water supply and crews stretched a 1 3/4 line in through the front door for an interior attack. Crews encountered fire conditions in the garage and used approx 250 gallons of water. Personel from E3 conducted primary and secondary searches as well as horizontal ventilation. L1 arrived and laddered the structure as well as checked for extention in the garaged. L2 crew set up PPV at the front door of residence. Situation was placed under control after all searches proved negative. Units remained on scene for arrival of FM and overhaul. 02/07/2013 30046 2013-000103 14:34 742 S GOVERNORS AVE Municipal alarm system, malicious false alarm E6 and E3 responded to above for report of automatic fire alarm at Dr. Ramanis office. Crews investigated and found the doctor was attempting to run a fire drill and accidentally pulled the pull station. He was advised of the proper procedures. 02/07/2013 30046 2013-000104 17:06 96 KENTWOOD DR Arcing, shorted electrical equipment Crews found an electrical outlet that was on fire and extinguished prior to our arrival. Crews checked for extension and secured the power to the outlet. A63 transported Misty Wood 25 y/o WF to Kent General for smoke inhalation. The female is also six months pregnant. 02/07/2013 30046 2013-000105 19:53 1218 ANDREW DR Cooking fire, confined to container Cooking fire contained to pot. 02/08/2013 30046 2013-000106 20:52 435 SUSSEX AVE Carbon monoxide detector activation, no CO DFD made a response to a reported CO incident with injuries. Upon incestigation found zero readings on monitor. No patients according to BLS. 02/09/2013 30046 2013-000107 18:15 105 KATRINA WAY Sprinkler activation, no fire - unintentional Broken pipes from weather conditions 02/09/2013 30046 2013-000108 20:53 2114 FORREST AVE Smoke detector activation, no fire - unintentional Occupant was loading a log into the stove and a small amount of smoke escaped and activated a nearby smoke detector. No other FD services required. 02/10/2013 30046 2013-000109 12:49 239 S GOVERNORS BLVD Smoke or odor removal Date: 03/28/2013 Page: 1 Time:10:08

Date FDID Incident# Alarm ### Address Suite Type E-6 crew found oil heater to be dirty and in need of service. Advised resident to have heater cleaned before turning heater back on. 02/10/2013 30046 2013-000110 18:13 1080 SILVER LAKE BLVD Electrical wiring/equipment problem, other E6, L1, E7, responded to above for report of poss electrical fire in the northwest wing of the above building. Crews from E6, and E7 investigated and found it to a electrical fuse in the heater amperes unit in the northwest wing. Power was secured to same and the scene was turned over to building maintenance. 02/10/2013 30046 2013-000111 19:50 538 BAY RD Alarm system activation, no fire - unintentional Cancelled at dispatch. Steam from cleaning 02/10/2013 30046 2013-000112 20:24 445 PHOENIX DR Cooking fire, confined to container E7, E6, E2, and E4 responded to above for report of a stove fire inside the trailer. E7 arrived and 19 assumed command. Their crew found no problem on the stove or in the stove area. Marked as Good Intent. 02/11/2013 30046 2013-000113 06:10 1262 HORSEPOND RD Heat detector activation due to malfunction E-6 crew found alarm panel indicating heat detector. E-6 crew did a search of entire building with no results. E-6 crew found a open door on the rear of the building. 02/11/2013 30046 2013-000114 14:02 1506 N LITTLE CREEK RD 6 Trash or rubbish fire, contained E6 responded for debris pile on fire. Fire was extinguised by crew. 02/11/2013 30046 2013-000115 16:52 224 BRADLEY RD Building fire On the above date and time Dover Fire Department dispatched units for report of a working house fire at the above address. 18 went responding in the command vehicle. 18 arrived and reported smoke showing from Division 2 of a single family two story dwelling.Asst. Chief Hall assumed Bradley Rd. command. E6 under the direction of F/F Whitt was advised to pick up the hydrant at the corner of Harrison Dr. and Bradley Rd. and to stretch an 1 3'4 attack line thru the front door. L1 was next on scene and was advised to send their crew to the roof and open it up. E7 arrived under the direction of Deputy Chief Carey and their crew was advised to vent from the interior and perform primary and secondary searches of the residence. E4 arrived and their crew was given the task of RIT operations. E6's crew made a quick fire attack of the second floor bedroom and the fire was contained to that room . E7's crew reported negative findings on both primary and secondary search of the residence. At this time the scene was placed under control and units remained on scene for overhaul operations. Units responding were 18, E4,E6, E7, L1, Dover PD, City FM, City Electric, Chesapeake Utilities, and the American Red Cross. Coverups were provided by Quint 45, and 41-1. While on scene they responded to automatic fire alarm at Lone Star Restaurant. 02/11/2013 30046 2013-000116 17:37 365 N DUPONT HWY Cooking fire, confined to container 41-1, E2, and Quint 45 responded to above for an automatic fire alarm Crews investigated and found it to be the Ansel System had been activated and that they were having problems with the system. 02/12/2013 30046 2013-000117 15:04 24 THE GREEN Electrical wiring/equipment problem, other E6, L2 responded to above for report of smoke in the basement. Crews investigated and could not isolate the source. The smoke was a light haze in a very old building with multiple sources it could be coming from . The power was secured to the entire building and the staff was advised to have an electrician check the sources in the basement. Scene turned over to DSHA maintenance on scene. 02/12/2013 30046 2013-000118 19:56 650 S BAY RD False alarm or false call, other A juvenile pulled the pull station on the second floor. The building was not evacuated and units cleared with the alarm still sounding. 02/13/2013 30046 2013-000119 13:10 9 N TURNBERRY DR Biological hazard, confirmed or suspected Dover Fire was disptached to assist EMS on scene with a possible hazmat. The writer requested Hazmat 54 upon responding. E2's crew completed a walk through of the home with negative results. A63 transported George Fortner 12/12/31 to KGH for a heart attack. B63 transported Dolaris Fortner to KGH 6/8/33 with a Broken Hip. Units cleared and turned the scene over to Dover Police. 02/13/2013 30046 2013-000120 14:27 426 S NEW ST False alarm or false call, other Dover 20 completed a walk through of the building and found construction workers on scene set off the system. 02/13/2013 30046 2013-000121 14:57 1200 N DUPONT HWY False alarm or false call, other DOVER 20 COMPLETED A WALK THROUGH OF THE BUILDING AND FOUND A MALFUNCTIONING DETECTOR ON THE FIRST FLOOR. SCENE WAS TURNED OVER TO DSU POLICE AND THE BUILDING WAS PLACED ON FIRE WATCH. 02/13/2013 30046 2013-000122 17:49 640 S STATE ST Bomb scare - no bomb Reported bomb threat. Crews from Dover Fire, DPD, DSP, and multiple other agencies searched for 90 mins with negative results 02/14/2013 30046 2013-000123 09:40 104 SAULSBURY RD False alarm or false call, other Crews investigated and found a pull station activated inside. Scene was placed under control. 02/15/2013 30046 2013-000124 15:18 87 GREENTREE DR System malfunction, other Business horn strobe was activated in front of business. No problem was able to be located. 02/16/2013 30046 2013-000125 03:45 246 N DUPONT HWY Building fire On February 16, 2013, the Dover Fire Department was dispatched for a smell of smoke at 246 N. Dupont Hwy, the Super Lodge Motel. It was reported that the occupant of the room in question required medicinal oxygen so BLS/ALS were dispatched as well. Dover BLS unit A- 63 arrived on scene and reported a smoke condition coming from the Motel. Chief West arrived on scene within moments and found a single story, middle of the row, Motel unit with heavy fire showing and fire impingement on the B and D exposure units. E6 arrived on scene, established a water supply and advanced a 1-3/4” attack line into the fire unit ( E6 Alpha PC Fortney E6 Bravo FF Trader) . E7 arrived on scene and was directed to advance a second attack line and assist with fire suppression. L2 and L1and E41-1 arrived on scene and preformed vertical ventliation. Engine crews experienced heavy fire conditions and rupturing oxygen cylinders. Fire was knocked down and contained to room of origin. While conducting a search in the fire room during suppression efforts, a victim was found by Engine 6 Alpha. E6 alpha reported to command that the victim located in the rear of the structure, restroom area had signs incompatible with life. A short time later ALS pronounced a DOPA per KGH ED Dr . Crews remained on scene and performed extensive overhaul and assisted the FMO. One civilian was transported to the local trauma Date: 03/28/2013 Page: 2 Time:10:08

Date FDID Incident# Alarm ### Address Suite Type center for smoke inhalation. Approximately 14 occupants were displaced by the fire, most of which were able to be relocated within the motel not affected by the fire. The scene is under investigation by the City and State FMO. Units on Scene: Car 1: Chief West Dover Engines: E6 and E7 Dover Ladders: L1 and L2 Camden-Wyoming VFC: E41-1 KCDPS Paramedics: KM-5 and KM-6 BLS Units: A-63 and B-64 Dover PD City of Dover FMO: FM-1 and FM2 State FMO: FM-13 Cover-Ups: Station 1: Little Creek VFC: E54-5 Station 2: Clayton VFC: Quint 45 Water used 750 gallons 02/16/2013 30046 2013-000126 10:44 365 N DUPONT HWY Alarm system activation, no fire - unintentional Responded to Lone Star for a report of an alarm activation. Crew investigated to find the hood above the stove had been discharged. Manager was advised that the restaurant would be shut down. Scene was placed under control and turned over to FM 1. 02/16/2013 30046 2013-000127 14:13 1289 WALKER RD BUILD E Smoke detector activation due to malfunction Writer responded to above for report of smoke detectors activated. Writer arrived and replaced three out of four batteries in the residences smoke detectors. One detector seemed to be malfunctioning in the master bedroom. That detector was unplugged and resident was advised to replace same. 02/16/2013 30046 2013-000128 16:23 137 MCBRY DR Building fire On the above date and time E6, L1, E3, E4, and Tanker 41-5 responded to the above location for report of smoke on the second floor of the residence. E6 under the command of Asst. Chief Hall went on location with smoke showing from Division 2 of a single family residence. E6's crew stretched an 1 3'4 line thru the Bravo side door of the structure. At this time all occuppants were accounted for. E3 arrived and were directed to the roof to open up the attic vents. L1 was assigned Search and Rescue of the home. Primary and Secondary searches were negative. The fire was extinguished and contained to the kitchen area on the Bravo side above the garage area. Tanker 41 supplied E3 which was supplying E6. Damage was sustained to the kitchen area above the garage and light smoke damage occurred on Division 1 of the garage and garage hallway connecting the main residence to the addition. Scene was placed under control and turned over to FM-28 for investigation. Units responding were E3,4,6, L1, Tanker 41-5, A63, KM-9, State FM, and DSP Quint 45 and E43-3 provided coverups and Station 1 and 2. 02/17/2013 30046 2013-000129 13:03 522 RIVER RD Hazardous condition, other Engine 6's crew investigated and found a toilet leaking on the second causing water to collect in several smoke detectors and HVAC duct work. Secured the water, gas, and electric to the residence, and notifed property management of same. 02/18/2013 30046 2013-000130 13:41 413 COURT ST J Building fire On the above date and time Dispatch advised Utility 1 and Engine 6 to respond to the above address for report of smoke in the apartment due to a lamp falling over. Upon arrival Asst. Chief Hall assumed command and noticed smoke coming from the second story of the apartment building. At this time a general alarm was sounded. Crew from Engine 6 stretched an 1 3'4 handline into service thru the front door. All occupants were accounted for at this time. Engine 6's crew as well as firefighters from Utility 1 located the fire in a second floor bedroom and began to extiguish same. Ladder 1 arrived and their crew was directed to the second floor to search the remaining apartments. Engine 3 arrived and their crew was given search and rescue of the first floor apartments. Crews made quick work of the fire and it was contained the the bedroom. All searches proved negative. Units responding were Engine 3,6, Ladder 1, Utility 1, Dover PD, A63, KM-9, and City FM. Coverups were provided by Station 43 and Quint 45. (Coverups responded to 121 W. Loockerman St. for Automatic Fire Alarm. 02/18/2013 30046 2013-000131 14:11 121 W LOOCKERMAN ST Smoke detector activation, no fire - unintentional 43-2 AND Q45 RESPONDED TO THE CENTER FOR MENTAL WELLNESS FOR A SMOKE DETECTOR ACTIVATION IN THE BASEMENT. UPON ARRIVAL BOTH CREWS INVESTIGATED AND FOUND A CANDLE HAD BEEN BLOWN OUT WHICH IN TURN ACTIVATED THE ALARM. 43-2 OFFICER PLACED THE SCENE UNDER CONTROL AND BOTH UNITS RETURNED TO THEIR RESPECTIVE STATIONS. User: SHEPHERD, JAKE 2/18/2013 15:52:03 02/18/2013 30046 2013-000132 20:44 161 S GOVERNORS BLVD Electrical wiring/equipment problem, other E6, L1 RESPONDED TO ABOVE FOR REPORT OF ELECTRICAL OUTLET SPARKING INSIDE THE RESIDENCE. E6 ARRIVED AND CHIEF WEST ASSUMED COMMAND. CREWS INVESTIGATED AND FOUND THAT THERE WAS A POWER OUTAGE IN THE AREA WHICH CAUSED THE ISSUE. SCENE WAS PLACED UNDER CONTROL. 02/19/2013 30046 2013-000133 01:38 3416 YODER DR Passenger vehicle fire Date: 03/28/2013 Page: 3 Time:10:08

Date FDID Incident# Alarm ### Address Suite Type Engine 3 arrived on scene and found a passenger vehicle on fire and extinguished same. Vehicle was abandoned at stated location and was unable to retrieve any info from the vehicle do to the fire damage. Fire appeared to be suspicious in nature and a fire investigate was requested. DSP was on location prior to arrival of the FD and checked the area for a responsible party with negative results. Scene was turned over to DSP until the arrival of FM 13. 02/19/2013 30046 2013-000134 03:07 110 HAMAN DR Smoke detector activation due to malfunction Responded to stated location for a smoke detector activation on the first floor. Investigated an found a possible malfunctioning or accidental activation of a smoke detector in the ground level hallway. Maintence was unable to be contacted. 02/19/2013 30046 2013-000135 13:09 1200 N DUPONT HWY Cooking fire, confined to container Deep Fryer was taken out from underneath hood system and the heat activated the detectors. Good activation. 02/19/2013 30046 2013-000136 13:44 135 HAMAN DR Cooking fire, confined to container Unattended cooking, no need for PPV. 02/19/2013 30046 2013-000137 17:46 18 AQUAMARINE CT Gas leak (natural gas or LPG) Writer responded for report of CO detector activation at above. Writer found traces of a gas leak and notified Chesapeake to make a response. Scene was placed under control and turned over to Chesapeake Utilities for further. 02/21/2013 30046 2013-000138 15:44 51 WEBBS LN K Lock-out Brush 9 under the direction of Capt. Kelly responded. Child was removed before FD arrival. 02/21/2013 30046 2013-000139 17:02 18 WILLIS RD CO detector activation due to malfunction 18 responded to above for report of CO alarm going off in the basement. Upon arrival writer noticed the detector was laying on the dryer and the chirp was very low. Entire residence was checked and no signs of any gases inside the residence. Homeowner of 20 Willis Rd. wanted her residence checked as well . 20 Willis Rd. was negative as well. Both residents were advised to change the batteries in the detectors. Unk when that was last done for either residence. 02/22/2013 30046 2013-000140 08:45 1336 PIERSON CORNER ROAD Cover assignment, standby, moveup E6 responded to above for RIT. Arrived on location , crew was held on truck and returned. 02/23/2013 30046 2013-000141 19:14 23 GREENWAY SQUARE Alarm system activation, no fire - unintentional 02/23/2013 30046 2013-000142 23:05 1080 BAY ROAD Good intent call, other Crews to take load of water out to control burn due to them still smoking. 02/24/2013 30046 2013-000143 10:44 1080 BAY ROAD Smoke or odor removal Brush 9 back to control burn to dump water 02/24/2013 30046 2013-000144 18:14 401 Doveview drive False alarm or false call, other Automatic fire alarm. Occupant contacted and reported that he drilled into the wall and hit a water main. Upon E-6 crew investigating they found a drilled hole into the sprinkler system in apartment 403. FM 2 was contacted to respond. City electric contacted to pull 4 meters to the apartment effected from water damage. Building 401/403/405 were put on fire watch. 02/24/2013 30046 2013-000145 23:33 1574 N DUPONT HWY Good intent call, other Report of a small pile of clothes on fire. Fire was out when Dover 21 and E-3 were on location. Pile of clothes were in middile of parking lot. 02/25/2013 30046 2013-000146 00:40 151 ROOSEVELT AVE Service Call, other Assist A-63 with a Lift Assist. 02/25/2013 30046 2013-000147 01:18 38 UPLAND AVE Gas leak (natural gas or LPG) Report of gas leak in basement. E-6 on location investigated with gas meter and determined to be odor from a Skunk. 02/25/2013 30046 2013-000148 01:39 1506 N LITTLE CREEK RD 4 Electrical wiring/equipment problem, other Report of smoke in the trailer. E-6 on location with a electric heater malfunction. Power was turn off to the heater and advise to contact heater repair man. 02/25/2013 30046 2013-000149 08:26 N DUPONT HWY & KINGS HWY N E Good intent call, other Report of a vehicle fire. E-7 on location with no fire. E-7 crew disconnected battery. 1986 Chevy Pick-up Blue C15149 02/25/2013 30046 2013-000150 14:26 1200 N DUPONT HWY Alarm system activation, no fire - unintentional Malfunction and the alarm was reset prior to our arrival by Al Tannel. 02/25/2013 30046 2013-000151 19:26 1574 N DUPONT HWY Good intent call, other Brush 9 and 16 responded to above for report of unk on fire . Units checked the area extensively and were not able to locate anything burning. Units cleared. 02/25/2013 30046 2013-000152 20:30 1131 BAY RD LOT 58 Heat from short circuit (wiring), defective/worn Circut breaker box had overheated breakers. We turned the brekers off and notified the homeowner that they need to have an electrician come and look at it. 02/26/2013 30046 2013-000153 07:34 805 RIVER RD False alarm or false call, other Crews completed a walk through of the building with negative results. The alarm was reset prior to our arrival by building mainteance. FM2 was made aware and units cleared. 02/26/2013 30046 2013-000154 12:32 1002 S BRADFORD ST Gas leak (natural gas or LPG) Report of a gas leak inside the kitchen. E-6 crew invesatgated with a gas meter to find no results of any gas levels. 02/26/2013 30046 2013-000155 20:22 581 CRAWFORD AVE Arcing, shorted electrical equipment Crews found an electrical socket that had shorted out. Crews secured the power to the outlet and cleared. 02/26/2013 30046 2013-000156 20:29 201 STOVER BLVD Cooking fire, confined to container Date: 03/28/2013 Page: 4 Time:10:08

Date FDID Incident# Alarm ### Address Suite Type Responded to the above address for a report of an AFA. Crew from L1 investigated to find unattended cooking in room 113. Scene was placed under control. 02/27/2013 30046 2013-000157 21:16 222 S DUPONT HWY Dispatched & canceled en route THE CALL ORIGINATED FROM DOVER PD ADVISING A SMOKE DETECTOR GOING OFF IN ROOM 118 AND AN UNCONSCIOUS SUBJECT ON THE BED. DOVER FIRE DISPATCHED A GENERAL ALARM FOR THE INCIDENT. DOVER PD ARRIVED ON SCENE AND REPORTED UNATTENDED COOKING WITH NO NEED FOR THE FIRE DEPARTMENT. THE ALARM WAS THEN DISREGARDED PER 15. User: SHEPHERD, JAKE 2/27/2013 22:01:37 02/28/2013 30046 2013-000158 03:24 400 N DUPONT HWY E Cooking fire, confined to container Responded to the above address for an AFA at building E. Crew from E3 investigated to find unattended cooking in Apt E36. Scene was placed under control and all units returned. 02/28/2013 30046 2013-000159 13:53 614 N DUPONT HWY Defective elevator, no occupants 18 responded to above for report of elevator alarm. Arrived on scene and found no one inside the elevator or the alarm was not sounded. 02/28/2013 30046 2013-000160 17:01 721 BACON AVE Cooking fire, confined to container THE ORIGINAL CALL CAME IN AS A SMOKE DETECTOR ACTIVATION IN APT. E. AFTER THE CALL WAS DISPATCHED AS A GENERAL ALARM I RECEIVED A SECOND CALL WISHING TO CANCEL. PER 15 THE ASSIGNMENT WAS REDUCED TO E6. E6 CREW INVESTIGATED AND DISCOVERED UNATTENDED COOKING. THE SCENE WAS PLACED UNDER CONTROL AND ALL UNITS RETURNED. User: SHEPHERD, JAKE 2/28/2013 19:20:46 Total Incidents: 71

FY 12-13 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 67,000.00 $ 47,431.42 $ 19,568.58 Building Maintenace Supplies $ 1,650.00 $ 45.68 $ 1,604.32 Contractual Services $ 16,587.00 $ - $ 16,587.00 Electricity $ 51,820.00 $ 32,638.90 $ 19,181.10 Gasoline $ 19,050.00 $ 9,262.15 $ 9,787.85 Heating Expenses- Gas $ 20,000.00 $ 7,735.47 $ 12,264.53 Medical Supplies $ 700.00 $ - $ 700.00 Office Supplies $ 2,500.00 $ 867.75 $ 1,632.25 Other Equipment Repairs $ 4,000.00 $ - $ 4,000.00 Program Expenses $ 36,630.00 $ 13,720.84 $ 22,909.16 Radio Repairs $ 2,000.00 $ 1,085.07 $ 914.93 Safety & Security $ 2,150.00 $ - $ 2,150.00 Small Tools $ 4,800.00 $ 1,265.00 $ 3,535.00 Telephone $ 13,340.00 $ 3,755.62 $ 9,584.38 Training & Travel $ 8,815.00 $ 3,180.50 $ 5,634.50 Uniforms & Firefighting Gear $ 27,100.00 $ 6,127.75 $ 20,972.25 Water/ Sewer $ 3,150.00 $ 801.09 $ 2,348.91 Balance as of: 02/28/13

1:36 PM Robbins Hose Company # 1, Inc. 03/23/13 Accrual Basis Profit & Loss Detail February 2013 Type Date Num Name Memo Clr Split Amount Balance Ordinary Income/Expense Income City Quarterly Deposit Deposit 02/04/2013 Deposit City Fund Account 70,325.00 70,325.00 Total City Quarterly Deposit 70,325.00 70,325.00 Total Income 70,325.00 70,325.00 Expense Apparatus Repairs & Maintenance Check 02/03/2013 800 Atlantic Emergency Solutions Invoice # MOS1500P City Fund Account 52.87 52.87 Check 02/04/2013 807 Atlantic Emergency Solutions Invoice-MOS1522P-Oil Seal City Fund Account 29.34 82.21 Check 02/04/2013 807 Atlantic Emergency Solutions Invoice-MOR2975-AMO- Eng 6 Pump Shift City Fund Account 5,874.90 5,957.11 Check 02/04/2013 808 Atlantic Emergency Solutions Invoice- MOR2899MOP City Fund Account 1,521.01 7,478.12 Check 02/04/2013 812 Diamond State Ambulance, Inc. Whelen Alley Lghts City Fund Account 98.50 7,576.62 Check 02/04/2013 813 Kunkel Auto Supply Invoice # 056408408- Hyper-Wash City Fund Account 118.14 7,694.76 Check 02/16/2013 821 ESI Equipment, Inc. Holmatro Repair City Fund Account 36.80 7,731.56 Check 02/16/2013 823 Townsend Bros. Chevrolet Replace Car 16 R mirror City Fund Account 298.33 8,029.89 Total Apparatus Repairs & Maintenance 8,029.89 8,029.89 Building Maintenance Supplies Check 02/03/2013 801 City of Dover Invoice # 6586 City Fund Account 35.99 35.99 Total Building Maintenance Supplies 35.99 35.99 Electricity Check 02/04/2013 810 City of Dover Utility Acct # 44343-32052 City Fund Account 3,053.86 3,053.86 Check 02/16/2013 817 City of Dover Utility Acct # 44255-31966 City Fund Account 644.24 3,698.10 Total Electricity 3,698.10 3,698.10 Gasoline Check 02/16/2013 818 City of Dover Unleaded- December City Fund Account 246.85 246.85 Check 02/16/2013 818 City of Dover Bio Diesel- December City Fund Account 1,092.27 1,339.12 Total Gasoline 1,339.12 1,339.12 Heating Expenses- Gas Check 02/04/2013 809 Chesapeake Utilities Station 2 from 12/28 to 01/28 City Fund Account 757.31 757.31 Check 02/16/2013 816 Chesapeake Utilities Station 1 from 01/04 to 02/05 City Fund Account 2,017.80 2,775.11 Total Heating Expenses- Gas 2,775.11 2,775.11 Office Supplies Check 02/16/2013 818 City of Dover Postage- December City Fund Account 84.44 84.44 Check 02/17/2013 824 Staples Office Supplies City Fund Account 155.68 240.12 Total Office Supplies 240.12 240.12 Program Expenses Check 02/04/2013 815 Xybix Systems, Inc. Console parts for Position 2 City Fund Account 797.98 797.98 Total Program Expenses 797.98 797.98 Telephone Check 02/03/2013 806 Verizon Wireless from 12/21 to 01/20 City Fund Account 162.63 162.63 Check 02/16/2013 818 City of Dover Verizon December's Charges City Fund Account 289.85 452.48 Check 02/16/2013 818 City of Dover Cavalier December's Charges City Fund Account 16.89 469.37 Total Telephone 469.37 469.37 Training & Travel Expenses Check 02/03/2013 804 Delaware State Fire School Invoice # 13-1652 City Fund Account 168.00 168.00 Check 02/03/2013 804 Delaware State Fire School Invoice # 13-1654 City Fund Account 100.00 268.00 Page 1 of 2

1:36 PM Robbins Hose Company # 1, Inc. 03/23/13 Accrual Basis Profit & Loss Detail February 2013 Type Date Num Name Memo Clr Split Amount Balance Check 02/04/2013 811 Delaware State Fire School Basic Wildland F/F- Ed Hill City Fund Account 50.00 318.00 Check 02/16/2013 819 Delaware Safety Council 16 students- Advanced Defensive Driving City Fund Account 320.00 638.00 Total Training & Travel Expenses 638.00 638.00 Uniforms Check 02/03/2013 802 D.E. Williams Gold Leaf Shields City Fund Account 298.00 298.00 Check 02/03/2013 803 DP Fire Gear repair City Fund Account 84.00 382.00 Check 02/03/2013 805 Signature Stitches Dispatchers Uniforms City Fund Account 159.00 541.00 Check 02/04/2013 814 Rush Uniform Uniform Items for Officers City Fund Account 35.80 576.80 Check 02/16/2013 820 D.E. Williams Fancy Gold and Silver Helmet Shields City Fund Account 1,020.00 1,596.80 Check 02/16/2013 822 Rebecca Rollison Reimbursement for Uniform purchase City Fund Account 60.00 1,656.80 Total Uniforms 1,656.80 1,656.80 Water/Sewer Check 02/04/2013 810 City of Dover Utility Acct # 44345-32054 City Fund Account 52.35 52.35 Check 02/04/2013 810 City of Dover Utility Acct # 44341-32050 City Fund Account 11.54 63.89 Check 02/16/2013 817 City of Dover Utility Acct # 44253-31964 City Fund Account 20.58 84.47 Total Water/Sewer 84.47 84.47 Total Expense 19,764.95 19,764.95 Net Ordinary Income 50,560.05 50,560.05 Net Income 50,560.05 50,560.05 Page 2 of 2

Monthly Report February 2013 Economic Development Office

2013_02 Economic Development Monthly Report  Attended Planning staff Monday morning meeting  Conference call with Calpine to discuss timeline for construction  Discussed the entrance permit needed from DELDOT with Gregg Moore  Email exchange with Bruce Slater from Congressman John Carney’s office to set-up a briefing for the Congressman and a tour of the Downtown, added Mr. Slater to distribution list for DDP information  Approved the environmental covenant for 680 Forest Street to be forwarded to DNREC  Discussed with Jon Street the wastewater documents to be provided to the DNREC for the Garrison Tract and asked Jonathan to find out when the 15 day public notification process will start  Attended Parking Committee meeting to discuss location of parking permit spaces for EZ-Pass and further discussions on the need to increase prices for metered and permitted parking  Three phone calls with Eugene Wiley, site manager for Kvaerner  Set-up a meet and greet with Kvaerner and various City of Dover officials, and sent out invitations for the meeting on February 19th  Prepared a budget overview for Marketing and Promotions Committee chairperson  Met with Allen Perry of Montchanin Group o discussed utilization of civic center property for potential apartment buildings for student housing o provided him with details on civic center property ownership o discussed the Convocation Center and its economic impact on the community o Discussed with Allen the ILC move to Seaford and reasons for ILC not going to the SunRoc Building  Teleconference with E Stuart Outten to discuss his support of the Convocation Center and the status of the Civic Center Board of Directors and ownership of the Civic Center property  Met with Becker Morgan to discuss site work at the Garrison Tract and the meeting with Kent Conservation District to discuss soil disturbance fees and what amount of property will impact the agricultural lease at the Garrison Tract  Talked to Tim Ratslep at DNREC to discuss funding for the IMCA television spots for the Brownfield Conference; DNREC has already purchased a segment therefore they cannot provide funding for a City of Dover segment but will feature City of Dover Brownfield sites  Talked to Ryan at Advantech with regard to security cameras in the North Street parking lot and the timeframe for camera installation  Attended DEEDS meeting in Wilmington, DE and discussed the plans for the May meeting to be held in Dover  Conference call with Calpine on February 11th o The General Contractor has been selected for temporary road and stormwater. The general contractor will use only union labor. o Temporary entrance permit has been filed with DELDOT

o Discussed temporary easement agreement and right-of-way agreement at Cartanza substation  Met with Eric Mabus and established March 7th as Grand Opening date for Bayard Pharmacy  Requested a vacant property waiver for 238 Railroad Avenue  Attended the Economic Consortium meeting and the CENDEL Chamber of Commerce Board Meeting  Attended Leads group meeting o reviewed plans with R&R Commercial Realty for Family Dollar Store at the former NAPA site o Met with Charlie Rodriguez to discuss new 7-11 Store which will be located at site of former Boardwalk Fries o Also discussed the Green Turtle, owners need comparable costs for their construction loan o Discussed the new tenant at La Tonalteca’s former location - a chicken restaurant  Conference call with Jeff Stone regarding potential Garrison Tenant (Food Processing Company), Alan Levin sent follow-up to them on February 14th. Garrison Tract is now shortlisted and decision will be made in 30 days  Met with Scott Koenig and Gregg Moore regarding public easement for Reuben Salters location  Discussed infrastructure grant with Jeff Stone, possibility of using Infrastructure Fund for the water tower on the Garrison Tract  Discussed with Herb Konowitz the watch repair facility for veterans, and will follow up with Rob Stenta of Pettinaro with regard to lease space at Blue Hen Corporate Center  Conference call with Joe Petrosky, he has a small tenant and has committed to making two payments on loan by end of February and will bring account up to date  Discussed C3 call center status with Patty Cannon from DEDO  Referred a prospect to Kent County is Open for Business  Met with representatives from Kvaerner, the EPC (Engineering, Procurement, and Construction Manager) for the Garrison Energy Facility– site manager and vice-president to discuss Kvaerner’s philosophy of employing only union labor. They are committed to procuring as much locally as possible and will have their procurement officer contact Bill  Economic Development Committee Meeting of the DDP  Attended preview meeting at the Frear Building with Wesley College, representatives from GSA and Senator Carper  Met with Val DeRoceli regarding 238 Railroad Ave, DNREC has committed to paying for the asbestos abatement which will be done prior to demolition of the buildings  Provided Scott Koenig with Calpine lease information  Participated in Delaware State University’s review of RFP’s for the feasibility study of the proposed Convocation Center  Interviewed four prospects for the feasibility study and made a recommendation as to who to select

2013_02 Downtown Dover Partnership  Provided technical assistance to five (5) prospective small business individuals on overall business development within the Downtown Dover Business District  Provided technical assistance (orientation) to three (3) existing small business owners in preparing and submitting small business loan application for loan consideration.  Continued providing technical assistance to six (6) prospective small business individuals on locating available space within the downtown district to lease. Of these six (6) inquiries; one (1) has signed leases to occupy current vacant spaces within downtown.  Coordinated and implemented going logistics for the St. Patrick’s Day Parade activities.  Coordinated media (newspaper announcement), website and social media press releases of series of Special Events which occurred during February ’13 in downtown Dover.  In collaboration with the YWCA Delaware conducted one (1) small business development training on Business Basics for five (5) participants.  Completed second phase of the Parking Committee Annual Downtown Dover Safety & Security with the participation of forty-four merchants.  Attended and participated as a panelist in the USDA Loan Fund Roundtable.  Provided technical assistance to the Communities in Schools Coordinator for Campus Community School in planning several events to be held in April in downtown.  Processed two (2) façade applications for reimbursement.  Completed first phase of Memorandum of Understanding with Celtic Bank of Florida to assist us with Small Business Development Loans.  Submitted Progress Report #3 to USDA.

ACTION FORM PROCEEDING: Utility Committee AGENDA ITEM: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 2/15/2013 PREPARED BY: Sharon J. Duca, P.E., Public Works Director / City Engineer SUBJECT: Dedication of Rights-of-Way and Public Infrastructure – Village Of Cannon Mill Phase 1 REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager EXHIBITS: Attachment A – List of Public Improvements to be accepted by the City of Dover Attachment B – Map EXPENDITURE REQUIRED: $ N/A AMOUNT BUDGETED: $ N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIME TIMETABLE: All infrastructure improvements will become the responsibility of the City of Dover upon action by City Council. RECOMMENDED ACTION: Acceptance of dedication of rights-of-way and public infrastructure in Phase 1 of the Village of Cannon Mill Subdivision. Dedication is to include all of the referenced public improvements. BACKGROUND AND ANALYSIS The City of Dover Department of Public Works requests that all public infrastructure improvements related to Phase 1 of the Village of Cannon Mill be dedicated to the City of Dover for permanent ownership and maintenance. Attachment A outlines all of the public improvements associated with Phase 1. The total construction value of the public improvements is $1,170,700. Attachment B shows the general location and configuration of the subject rights-of-way. The original developer filed for bankruptcy which resulted in work stoppage within the subdivision. The final wearing course and punch list items remain to be completed to meet the City of Dover Standards and Specifications for Public Works Construction and have been outstanding for many years. The Department is prepared to complete the work required pending rights-of-way and public infrastructure dedication as well as paving improvements bid acceptance by City Council.

DEDICATION OF RIGHTS-OF-WAY AND PUBLIC INFRASTURCTURE VILLAGE OF CANNON MILL - PHASE 1 ATTACHMENT A The following is a list of all public improvements which are to be accepted by the City of Dover: Sewer Utility Infrastructure (Construction Value = $265,100 ): 10” SDR-35 PVC Sanitary Sewer Main - 1,945 l.f. 8” SDR-35 PVC Sanitary Sewer Main - 2,755 l.f. 6” PVC Sanitary Sewer Laterals - 3,300 l.f. (134 laterals) 4' Diameter Sanitary Sewer Manholes - 24 ea. (214 v.f.) Water Utility Infrastructure (Construction Value = $162,000 ): 8” Ductile Iron (Class 52 Cement Lined) Water Main - 6,100 l.f. 6” Ductile Iron (Class 52 Cement Lined) Water Main - 255 l.f. 1” K Copper Water Service Lines - 3,600 l.f. (134 services) 8” Gate Valve - 20 ea. 6” Hydrant Valve - 9 ea. Fire Hydrants - 9 ea. Storm Water Infrastructure (Construction Value = $169,700 ): Catch Basins - 40 ea. 4’ Diameter Storm Sewer Manholes - 3 ea. Outfall Structure - 4 ea. 15” Type III Reinforced Concrete Pipe - 1,610 l.f. 18” Type III Reinforced Concrete Pipe - 905 l.f. 24” Type III Reinforced Concrete Pipe - 735 l.f. 30” Type III Reinforced Concrete Pipe - 465 l.f. Street Infrastructure (0.7348 miles) (Construction Value = $573,900 ): Cannon Mill Dr. Station 0+00 to Station 6+50 650 l.f. East Sheldrake Cir. Station 37+75 to Station 20+50 580 l.f. West Sheldrake Cir. Station 0+00 to Station 6+00 600 l.f. Paradee Dr. Station 0+00 to Station 11+00 1,100 l.f. Quillen St. Station 0+00 to Station 7+00 700 l.f. Lester Court Station 0+00 to Station 6+00 600 l.f.

Street Dedication Exhibit Village of Cannon Mills Phase I Right of Ways to be Dedicated to the City of Dover W o rch e st er D r Pa ra de Ct e e st ib Dr Tr rn F ai bi tt St W esto Pe nn in No r th v er gt Lo on ft l do Dr Pl an w n d Dr E Dr Sh el dr ak e Ci Ct r es J am Ja m Ct es Je f fr ay W a ey t r in Ka Ct W St e n il l Sh u Q el dr ak e Cir Ca L e s te nn on r Ct M Rd ill e Dr ll tt vi z le Ha Br i tt in gh am Dr 0 180 360 720 Feet ¯ Date Printed: February 19, 2013 File: m:\gis_data\projects\tech_mxds Legend \street_dedication_map_cannon_mills Department: Public Works GIS Dover Parcels City of Dover, Delaware Village of Cannon Mills

Memorandum Office of the City Manager PO Box 475 Dover, DE 19903 Phone: (302) 736-7005 FAX: (302) 736-7002 E-mail: skoenig@dover.de.us To: Members of City Council From: Scott D. Koenig, P.E. City Manager Date: March 6, 2013 Subject: Request to Table Various Items on March 11, 2013 Agenda In light of the discussion at the last City Council meeting with respect to the Letter of Credit for the Village of Cannon Mill, I am requesting that final action by the Dover City Council for the following items be delayed until the Regular Council Meeting scheduled for Monday, March 25, 2013: Dedication of Rights-of-Way and Utilities – Village of Cannon Mill - Phase I (Item # 7.B.b-1.) Dedication of Rights-of-Way and Utilities – Village of Westover – Phase VI (Item # 7.B.b-2.) Evaluation of Bids – Cannon Mill Paving Improvements Program (Item # 11.) The sight draft for the Village of Westover – Phase VI Letter of Credit is being presented to M&T Bank. The timeline for the issuance of funds is unconfirmed at the time of this writing. Staff intends to seek further action on the Letter of Credit for the Village of Cannon Mill; therefore, action on the paving contract bids for the Village of Cannon Mill should also be delayed until the second meeting in March. cc: City Clerk’s Office Donna Mitchell, Controller William Pepper, Assistant City Solicitor

ACTION FORM PROCEEDING: City Council AGENDA ITEM: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 02/01/2013 PREPARED BY: Sharon J. Duca, P.E., Public Works Director / City Engineer SUBJECT: Evaluation of Bids – Cannon Mill Paving Improvements Program REFERENCE: CIP – Street & Alley Program RELATED PROJECT: FY 2013 Street & Alley Program APPROVALS: City Manager, Controller EXHIBITS: Aerial Map EXPENDITURE REQUIRED: $ 275,854.27 AMOUNT BUDGETED: See Funding Source FUNDING SOURCE (Dept./Page in CIP & Budget): Multiple Funding Sources: $1,546,700 General Fund; $700,000 Community Transportation Funds; $256,214 Municipal Street Aid Fund CIP Page: 91 Account No.: 147-1800-554.40-31 and 318-990-582.40-31 TIME TIMETABLE: Notice to Proceed to be issued within 60 days of Council approval. Project anticipated to be completed in 120 calendar days from Notice to Proceed issuance. RECOMMENDED ACTIONS: Award a unit price contract, based upon Bid #13-0016PW for the Cannon Mill Paving Improvements Program to Harmony Construction Co. based on the With Prevailing Wage unit prices for each work item submitted. The Scope of Work for the program will be altered to reflect the funding that has been secured to complete each location. The Public Works Director may add or delete from the contract based on available funding throughout the contract period and inform the City Manager of such additions and deletions. All work will be paid for at the unit prices bid for work completed and accepted by the City of Dover. The total work authorized under this contract will not exceed the available funding in conjunction with the co-project FY 2013 Street & Alley Program. BACKGROUND AND ANALYSIS In concurrence with the City of Dover’s Capital Investments Plan, it is proposed to rehabilitate and complete pavement sections within the City of Dover during Fiscal Year 2013. In particular, the final pavement section, type ‘C’ surface coat, was never installed in the Cannon Mill Subdivision due to the project owners filing for bankruptcy. The total length of scheduled street repaving / overlaying is approximately 4, 230 linear feet or 0.80 miles. The following locations were included in the proposed scope of work to be completed under the Cannon Mill Paving Improvements Program: STREET NAME EXHIBIT TITLE STREET NAME EXHIBIT TITLE CANNON MILL DRIVE CANNON MILL PARADEE DRIVE CANNON MILL EAST SHELDRAKE CIRCLE CANNON MILL QUILLEN STREET CANNON MILL LESTER COURT CANNON MILL WEST SHELDRAKE CIRCLE CANNON MILL

Bids were opened on Wednesday, January 30, 2013. Nine (9) contractors submitted unit price bids for the proposed work to be performed. Based on the proposed quantities, the estimated contract values are as follows: CONTRACTOR LOCATION AMOUNT OF BID (WITH AMOUNT OF BID (WITHOUT PREVAILING WAGES) PREVAILING WAGES) AMERICAN INFRASTRUCTURE, INC. WEST CHESTER, PA $336, 332.80 $333, 140.50 DAISY CONSTRUCTION CO. NEW CASTLE, DE $290, 319.70 $277, 479.60 DAVID A. BRAMBLE, INC. CHESTERTOWN, MD $289, 980.70 $275, 437.10 DEL-MAR-VA PAVING CO., INC. SEAFORD, DE $285, 975.35 $261, 440.05 DIAMOND MATERIALS, LLC WILMINGTON, DE $294, 611.18 $278, 888.26 GEORGE & LYNCH DOVER, DE $326, 124.05* $314, 028.15* GWP ENTERPRISES FRANKLINVILLE, NJ $288, 424.34 $281, 469.47 HARMONY CONSTRUCTION CO. WILMINGTON, DE $275, 854.27 $264, 051.33 JERRY'S PAVING INC. MILFORD, DE $283, 959.67 $266, 517.90 *Evaluated Bid based on Local Vendor Preference The Cannon Mill Paving Improvements Program contract documents allow staff to alter quantities up to 35% without changes to unit prices; therefore, the contract final value may be adjusted to reflect all available funding. Harmony Construction Co. submitted all of the contractor’s qualification information, which included a list of recently completed projects similar in scope, as well as a financial statement, that were all found to be adequate. It is staff’s opinion that the bid represents fair market value and their qualifications are in accordance with the requirements of this project. In conclusion, staff recommends awarding a construction contract to Harmony Construction Company, Inc. in the amount of $275, 854.27 for the Cannon Mill Paving Improvement Program contingent upon acceptance of infrastructure dedication by City Council. Representative Scott has committed $100,000 in new community transportation funds to offset the cost of these improvements and staff is also seeking funding from other leg to provide additional offsets of cost.

416 10 14 412 15 408 6 11 404 DATE PRINTED: February 19, 2013 2 7 1570 392 FILE: m:\gis data\projects\tech_mxds 38 8 400 399 3 \cannon_mill_road_paving_map 400 363 396 392 395 384 396 405 1 inch = 315 feet DEPARTMENT: Public Works GIS 388 392 388 381 359 384 383 City of Dover, Delaware 379 384 380 400 409 355 380 363 376 375 380 377 351 372 371 376 359 376 Tribbitt St 372 404 413 347 364 363 368 355 373 343 360 359 364 351 372 ± 408 417 339 356 352351 355 360 356 347 369 328 335 348 347 352 368 412 421 344 343 348 343 331 344 365 324 340 339 339 364 416 327 336 335 340 335 425 331 336 Paradee Dr 361 Loftland Dr Village of Cannon Mills 320 323 332 328327 331 360 420 324 323 328332 429 319 324 327 357 319 356 316 315 316 320 320 323 424 433 312 311 316 351 311 308 307 312 319 352 349 312 307 303 308 347 304 315 345 428 437 304 348 343 441 308 303 311 341 432 449 307 304 338 337 43 6 445 27 30 27 0 3 336 335 189 2784 259 440 176 5 18 81 282 334 332 333 331 444 17 1 263 330 328 329 327 448 172 7 258 509 507 452 173 267 326 317 505 262 168 169 6 255 324 322 313 315 503 26 251 Fair 501 254 320 318 309 311 ne s 247 t Ct 164 316 307 305 243 508 402 12 312 239 504 5 310 308 500 121 235 403 401 306 304 160 231 407 405 117 302 10 10 8 113 230 409 10 6 156 Charring Cross Dr 410 2 10 111 413 411 412 10 4 152 227 272 0 223 414 339 337 333 219 270 268 415 341 148 215 48 303 418 343 211 266 264 207 260 263 347 345 144 203 261 44 47 W Sheldrake Cir E Sheldrake Cir 199 195 258 257 255 140 256 191 254 252 253 251 40 41 187 249 136 183 250 179 175 246 245 36 35 132 242 243 171 167 240 241 239 32 31 Pennington Pl 128 237 163 159 236 233 27 124 Quillen St 155 232 231 28 W estover 151 230 228 229 23 28 4 147 Dr Northdown Dr 120 32 36 40 44 8 12 16 20 227 24 48 24 143 139 226 225 135 223 221 19 116 131 224 222 219 20 111 112 116 220 217 15 107 108 12 103 104 12 7 218 16 2 3 11 11 3 C T 9 215 12 11 5 216 raff 11 7 ir cl e 4 213 111 8 Le ic 214 s te 16 19 107 Tha mes 11 rC t 107 109 111 108 112 103 8 211 Dr 12 212 6 15 105 15 101 12 8 209 103 11 210 20 4 7 104 Type 16 20 4 20 7 5 102 Gag 203 2 101 5055 en 3 104 Legend Cannon Mill Dr Ct Trafalgar Paving Area 101 Dr 10 5 204 102 Dover Parcels 103 202 104 Hazlettville Rd 19 15 11 7 2 3 5096 18 14 10 6 2

ACTION FORM PROCEEDING: Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Electric DATE SUBMITTED: 03/20/2013 PREPARED BY: Stephen Enss, Interim Electric Director SUBJECT: Engineering Service Agreement - General Scott Substation Switchgear Replacement REFERENCE: Project # EE1312 RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: 1) Quotation 2) Fiscal 2013 DRAFT Capital Investment Plan, Project EE1400 EXPENDITURE REQUIRED: $55,000. AMOUNT BUDGETED: Planning/Design FY13 - $50,000; Construction/Maintenance FY14 - $800,000 and FY 15 - $300,000 PROJECT TO DATE EXPENSES: $0.00 FUNDING SOURCE (Dept/Page in CIP & Budget): Electric Engineering / Page 145 TIMETABLE: Work to begin immediately following City Council approval RECOMMENDED ACTION: Staff recommends awarding the work to Power Consulting Engineers (PCE) in an amount not to exceed $55,000 based on Time & Materials. BACKGROUND AND ANALYSIS In December 2012, City Council awarded three (3) year contracts for electrical engineering services to Pike Energy Solutions, LLC and Power Consulting Engineers (PCE). Based on a review of the project needs for the General Scott Switchgear, the Electric Department staff requested a project specific proposal from PCE to perform the following services for the General Scott Substation Project: 1) Provide new Specifications. 2) Provide Bid Documents. 3) Review the vendor proposals and make recommendation. 4) Feeder relay settings. The cost of these services will be based on Time & Materials not to exceed $55,000.

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FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2013-06 WITH LF&A #1 (LF&A Amendments Indicated in Yellow Highlight) 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 That Chapter 2 - Administration, Article II - City Council, Division 2 - Meetings, of the Dover Code 4 be amended by inserting the text indicated in bold, blue, italics and deleting the text indicated in red 5 strikeout as follows: 6 Sec. 2-51. - Regular meetings. 7 (a) When and where held. Regular meetings of the mayor and city council shall be held on the 8 second and fourth Monday of each month at the time and place designated by the council 9 president. 10 (b) Notice. Notice to the councilmembers of regular meetings shall not be required, except when 11 the regular meetings are to be held at a place other than city hall. 12 (c) In order to ensure transcription accuracy, enhance accountability and deliver information 13 efficiently to the public, all meetings of the Dover City Council and of any board, 14 commission, task force or committee which is established by the City Charter or ordinance, 15 or by motion or resolution of the city council shall be audio taped and all such recordings 16 shall be maintained in an unedited format. Audio recording shall be required when the 17 necessary equipment is in good working order and knowledgeable staff is available to operate 18 the recordation system. 19 Sec. 2-52. - Special meetings. 20 (a) When and where held. Special meetings of the mayor and city council shall be called by the 21 mayor or the council president. Designation of the time and place of the special meetings 22 shall be delivered by verbal or written notice to each councilmember at least 24 hours prior 23 to the meetings. 24 (b) Waiver of notice. The notice of the special meeting may be waived by the councilmembers 25 individually. 26 Sec. 2-53. - Cancellation of meetings; one meeting per month required. 27 Any meeting of the mayor and city council provided for by this division may be cancelled by 28 unanimous consent of the mayor and councilmembers, except that one meeting per month shall be 29 held as is required by section 9 of the City Charter. 30 Sec. 2-54. - Excused absences. 31 In accordance with Article II, Section 13 of the City of Dover Charter, a council member shall 32 forfeit their office if they fail to attend three consecutive regular meetings of the council without 33 being excused by the council.

Proposed Ordinance #2013-06 with LF&A #1 - Chapter 2 - Administration, Article II - City Council, Division 2 - Meetings Page 2 34 (a) Procedure for Excused Absences. Council members shall be required to contact the 35 City Clerk’s office no later than 4:00 p.m. of the day of the meeting requesting to be 36 excused from the meeting and stating the reason for such absence. Failure to comply, 37 except in cases of emergency, shall result in an unexcused absence. The Clerk shall 38 inform the Council of the reason for the member’s absence. Upon passage of a 39 motion by a majority of the members present, the absent member shall be considered 40 excused and the Clerk will make an appropriate notation in the minutes. If the motion 41 is not passed, the Clerk will note in the minutes that the absence is unexcused. 42 (b) Excused Absences. Excused absences shall be limited to those which meet both of the 43 following requirements: 44 (1) The absent member must have informed the City Clerk’s Office of their intended 45 absence prior to the scheduled meeting. Failure to inform prior to the meeting 46 shall result in an unexcused absence, unless extenuating circumstances prevent 47 advance notice, and 48 (2) The absence is due to one of the following: 49 (i) A death in the family 50 (ii) Family or personal illness 51 (iii) City-related business 52 (iv) Personal leave (limited to one per fiscal year) 53 (v) Emergency 54 (vi) Decision by member’s supervisor in employment 55 (vii) Required military service 56 (vii) Inclement weather 57 (viii) Accident 58 (ix) Scheduled vacations 59 (c) Suspension of Compensation. For council members who are considered excused, 60 compensation shall be suspended after three consecutive regular council meeting 61 absences. Compensation shall be reinstated when the council member resumes 62 attendance at council meetings and shall be pro-rated based on their return date. 63 ADOPTED: * 64 S:\ORDINANCES\2013\Draft\2013-06 with LF&A #1 Amending Ch 2-Administration, Article II-City Council, Div 2-Meetings - Excused Absences - 1st Reading.wpd 65 SYNOPSIS 66 The proposed ordinance would establish a procedure for excusing City 67 Council member absences and provide a list of excusable absences. It would 68 also suspend compensation after three consecutive excused absences. 69 (SPONSORS: LYNN , DIXON , AND ANDERSON ) 70 Actions History 71 March 25, 2013 - Introduced at Legislative, Finance, and Administration Committee

FINAL READING CITY OF DOVER ORDINANCE #2013-04 STAFF SUBSTITUTE #2 WITH LF&A #1 AND COUNCIL #1 (LF&A Amendments Indicated in Yellow Highlight) (Council Amendments Indicated in Green Highlight) 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 22 – Buildings and Building Regulations, Article X – Rental Dwellings be 5 amended by deleting the text indicated in bold, red strikethrough and inserting the text indicated 6 in bold, blue italics as follows: 7 8 DIVISION 1. – GENERALLY 9 Sec. 22-331. - Purpose; applicability; definitions; compliance. 10 (a) Purpose. The purpose and intent of this article is to ensure public health, safety 11 and welfare insofar as they are affected by the continued occupancy and 12 maintenance of dwellings operated for lease to the public. The health, safety and 13 welfare of the occupants of the dwellings are of the utmost importance to the city, 14 as is the general community character in which these dwelling units are located. 15 (b) Applicability. The provisions of this article shall apply to all matters affecting or 16 relating to rental dwellings. Where, in this article, different sections of this Code 17 may specify different requirements, the most restrictive shall govern. 18 (c) Definitions. The following words, terms and phrases, when used in this article, 19 shall have the meanings ascribed to them in this subsection, except where the 20 context clearly indicates a different meaning: 21 (1) Criminal activity means any crime classified by applicable law as a 22 felony or a class A misdemeanor in addition to the following offenses:, 23 criminal mischief, noise violations, drug offenses, offensive touching, 24 menacing, vehicular assault, sexual harassment, indecent exposure, 25 graffiti, trespassing, criminal trespassing, crime against a vulnerable 26 adult, unlawfully dealing with a child, disorderly conduct, malicious 27 interference with emergency communications, public intoxication, 28 loitering, criminal nuisance, obstructing of public passage, lewdness, 29 prostitution, patronizing a prostitute, unlawfully dealing with a 30 dangerous weapon, or unlawfully dealing with a switchblade knife. 31 (1) Criminal activity is defined as any crime classified by applicable law as a 32 (a) felony, (b) Class A misdemeanor, or (c) any of the following offenses: 33 any drug offense defined by Title 16 of the Delaware Code, and the 34 following misdemeanors in addition to any Class A misdemeanor, as Page 1 of 7

35 defined by Title 11 of the Delaware Code: §601-offensive touching, §602- 36 menacing, §628-vehicular assault 3, §763-sexual harassment, §764- 37 indecent exposure, §811-criminal mischief, §812-graffiti, §820- 38 trespassing, §821/2/3-criminal trespassing, §1105- crime against a 39 vulnerable adult, §1106-unlawfully dealing with a child, §1301- disorderly 40 conduct, §1313-malicious interference with emergency communications, 41 §1315-public intoxication, §1321-loitering, §1322-criminal nuisance, 42 §1323-obstructing of public passage, §1341-lewdness, §1342- prostitution, 43 §1343-patronizing a prostitute, §1445-unlawfully dealing with a 44 dangerous weapon, §1446-unlawfully dealing with a switchblade knife. 45 (2) Dwelling unit means a single unit providing complete independent living 46 facilities for one or more persons, including permanent provisions for 47 living, sleeping, eating, cooking and sanitation. 48 (3) Multiple-family dwellings means dwelling units operated as a group, and 49 located in the same building. This shall include departments apartments, 50 roominghouses, condominium dwelling units, and accessory apartments 51 located within structures principally used for owner occupancy. 52 (4) Rental dwelling means a dwelling unit that is leased for occupancy to a 53 person or persons in exchange for monetary payment or provision of 54 goods or services to the owner of the dwelling unit. 55 (5) Single-family dwellings means dwelling units operated singly, and 56 separated from other units. In general, this definition shall apply to single- 57 family detached dwellings, including mobile homes, and attached units, 58 including duplexes, and townhouses. 59 (d) Compliance required. No person shall operate, occupy or let to another for 60 occupancy any dwelling which is not in compliance with the International 61 Property Maintenance Code adopted in section 22-221 and all other applicable 62 codes. 63 64 Sec. 22-332. - Inspection required. 65 (a) The code enforcement office, in accordance with the procedures set forth in the 66 International Property Maintenance Code adopted in section 22-221, shall inspect 67 rental dwellings for compliance with the property maintenance code and all other 68 applicable codes to ensure compliance. 69 (b) Following an inspection, the code enforcement office shall issue a letter and/or 70 report of any code violations and provide a timeline for compliance. There shall 71 be no fee for the first followup inspection. Each subsequent reinspection shall be 72 subject to a fee as provided for in Appendix F—Fees and Fines. 73 74 Page 2 of 7

75 Sec. 22-333. - Agent required. 76 (a) Property manager. Any owner of a rental dwelling, residing outside of the 77 county, shall be required to have a licensed property manager residing or having 78 an office located in the county, or a family member or other designated individual 79 who does not manage any other rental real estate for a fee and who resides in the 80 county acting as a property manager. The property manager, including family 81 members and designated individuals, shall have charge, care and control of the 82 rental dwelling, and shall provide access to the rental dwelling for inspection, 83 upon request by the building inspector or city planner, within a reasonable time. 84 (b) Corporate or partnership owners. Any corporation or partnership owning a rental 85 dwelling shall have a designated member, partner, or employee having charge, 86 care, and control of the rental dwelling. The designated member, partner or 87 employee shall reside in or have an office located in the county, or shall be 88 required to have a licensed property manager residing or having an office located 89 in the county, or a family member or other designated individual who does not 90 manage any other rental real estate for a fee, and who resides in the county, acting 91 as a property manager. The property manager, family members or other 92 designated individuals shall have charge, care and control of the rental dwelling, 93 and shall provide access to the rental dwelling for inspection, upon request by the 94 building inspector or city planner, within a reasonable time. 95 96 Sec. 22-334. – Written lease required. 97 A written lease, including the crime-free An executed copy of the safe communities lease 98 addendum as specified in §22-372, shall be required for all rental dwellings in the City of 99 Dover prior to establishment of a utility account for the property premises. 100 Secs. 22-334—22-350. - Reserved. 101 DIVISION 2. - PERMIT 102 Sec. 22-351. - Generally. 103 (a) Single-family dwellings. It shall be unlawful for any person to operate any single- 104 family rental dwelling without obtaining a permit from the licensing division of 105 the department of planning and inspections in order to determine compliance with 106 the appropriate provisions of this article. The permit shall expire annually on 107 January 31. The fee for the annual permit shall be as provided for in Appendix 108 F—Fees and Fines. The permit fee for rental dwelling permits issued after 109 January 31st will be prorated from the date the permit is issued until the next 110 January 31st. 111 (b) Multiple-family dwellings. It shall be unlawful for any person to operate any 112 multiple dwelling without first obtaining an annual permit therefor from the 113 licensing division of the department of planning and inspections in order to 114 determine compliance with the appropriate provisions of this article. The permit Page 3 of 7

115 shall expire annually on January 31, and the fee for the annual permit shall be as 116 provided for in Appendix F—Fees and Fines. The permit fee for rental dwelling 117 permits issued after January 31st will be prorated from the date the permit is 118 issued until the next January 31st. 119 (c) Late payment penalty. In the event that the permit fee set forth herein is not paid 120 on the date due, then the permittee shall incur a penalty fee as provided for in 121 Appendix F—Fees and Fines until the same is paid. 122 (d) Reinstatement fee. An owner whose permit has been suspended in accordance 123 with section 22-352 shall pay a reinstatement fee as provided for in Appendix F— 124 Fees and Fines. 125 (e) Lien. In the event that the property owner fails to pay said fees within 30 days 126 from the date a notice thereof is mailed to the owner, then such fees shall be 127 entered in the municipal lien docket as a lien owing the city; and the same may be 128 turned over to the city solicitor for collection. 129 (f) Utilities. The owner or occupant of any rental unit shall not be entitled to receive 130 city utilities until the permit fee required in this section is paid in full and city 131 personnel shall refuse to provide sewage, water and electricity to the property 132 until satisfactory proof is furnished that such permit fee has been paid. 133 Sec. 22-352. - Suspension. 134 (a) Grounds; duration. The building inspector shall suspend the permit issued or 135 withhold the permit paid for, pursuant to this division, when: 136 (1) he The building inspector determines that any dwelling or the premises 137 surrounding the dwelling fails to meet the requirements of this chapter or 138 any rule or regulation issued pursuant thereto; 139 (2) The failure of the property owner or property manager to initiate and 140 prosecute in good faith eviction proceedings following notification by 141 the City that the terms of the safe communities lease addendum have 142 been violated; or 143 (3) The failure of the property owner or property manager to attend a safe 144 communities seminar when required by §22-371(b). 145 146 Suspension shall last until the violations have been corrected to the satisfaction of 147 the building inspector, or the suspension shall have been reversed or appealed. 148 149 (b) Notice of violations. Upon suspending any permit under this section or 150 withholding the permit paid for, the building inspector shall notify the owner of 151 the violations of the applicable code and shall prescribe a period in which the 152 violation shall be corrected. 153 (c) Appeal. Any owner or operator of any dwelling, whose permit to operate the 154 structure is suspended by the building inspector pursuant to the procedures of this 155 section, shall have the right to appeal and notice as provided in section 22-225 156 157 Page 4 of 7

158 (d) Effect of appeal. Upon suspension of a permit, or withholding of a permit ordered 159 by the building inspector and upon the permittee serving the city clerk with a 160 notice of appeal pursuant to section 22-225, the permit suspension shall be stayed 161 and an existing permit shall remain in force until the appeal is decided. 162 163 Secs. 22-353—22-380 369. - Reserved. 164 165 DIVISION 3. – SAFE COMMUNITIES 166 Sec. 22-370 Criminal activity 167 Tenants of rental dwellings, any member of the tenant’s household, any guest or other 168 person associated with the tenant under the tenant’s control shall not engage in criminal 169 activity on or within 500 feet of the lot on which the rental dwelling resides. 170 Sec. 22-371. – Safe communities seminar required. 171 (a) The City of Dover police department shall offer a safe communities seminar a 172 minimum of two times each calendar year. The seminar shall be voluntary, 173 except in the following circumstances: 174 (1) When a rental dwelling permit has been suspended in accordance with 175 Section 22-352, the property owner or manager shall attend the seminar 176 prior to reinstatement of the suspended rental dwelling permit; or 177 (2) When a rental dwelling has been the subject of response by the police 178 department on three or more occasions within a six month period, due to 179 occasions where the tenant, any member of the tenant’s family, or any 180 guest or other person associated with the tenant under the tenant’s 181 control have engaged in criminal activity, the property owner or 182 managers shall attend the seminar. 183 (b) Upon notification by the chief of police that the safe communities seminar is 184 required in accordance with subsection 2 above, the department of planning 185 and inspections shall notify the property owner and/or property manager that 186 he is required to attend the next scheduled safe communities seminar. Such 187 notice shall be sent by certified mail U.S. Mail, evidenced by Certificate of 188 Mailing to the property owner and property manager if a property manager is 189 on record with the department of planning and inspections. 190 Sec. 22-372. – Safe communities lease addendum. 191 (a) All residential leases shall include a safe communities lease addendum, signed 192 by the property owner and tenant, in the following form: Page 5 of 7

193 In addition to all other terms of the lease, landlord and tenant agree as follows: 194 (1) The tenant, any member of the tenant’s household, any guest or any 195 other person associated with the tenant under the tenant’s control on or 196 within 500 feet of the leased premises: 197 i. Shall not engage in criminal activity, including drug-related 198 criminal activity, on or within 500 feet of the leased premises. 199 “Drug-related criminal activity” means the illegal manufacture, 200 sale, distribution, use, or possession of any illegal or controlled 201 substance defined by 16 Del.C. Ch. 47. 202 ii. Shall not engage in any act intended to facilitate criminal 203 activity. 204 iii. Shall not permit the dwelling unit to be used for or to facilitate 205 any criminal activity. 206 (2) Any activity prohibited by the safe communities lease addendum shall 207 constitute a substantial violation of the lease, material noncompliance 208 with the lease, and grounds for termination of tenancy and eviction. 209 (b) The department of planning and inspections shall provide a crime free the safe 210 communities lease addendum template. 211 (c) A copy of the signed crime free safe communities lease addendum shall be 212 submitted to the city of Dover prior to establishment of utility services to any 213 residential property. 214 (c) A written lease, including the crime-free An executed copy of the safe 215 communities lease addendum as specified in §22-372, shall be required for all 216 rental dwellings in the City of Dover prior to establishment of a utility account 217 for the property premises. (MOVED FROM §22-334. – WRITTEN LEASE 218 REQUIRED) 219 Sec. 22-373. – Eviction Required. 220 (a) If the tenant, any member of the tenant’s household, any guest or other person 221 associated with the tenant under tenant’s control engages in criminal activity as 222 defined by §22-331(c)(1) and Chapter 22 – Buildings and Building Regulations 223 of the Dover Code on three or more occasions within a 12-month period, the 224 property owner or property manager shall begin to process to terminate 225 tenancy. the chief of police shall notify the department of planning and 226 inspections to initiate the safe communities lease termination notice procedure Page 6 of 7

227 directing the property owner or property manager to terminate the tenancy in 228 accordance with subsection (b). 229 (b) Upon notification by the chief of police that termination of tenancy is required 230 in accordance with subsection (a), the department of planning and inspections 231 shall notify the property owner and property manager that they have 30 days to 232 initiate the eviction or otherwise terminate the tenancy. Such notice shall be 233 sent by certified mail U.S. Mail, evidenced by Certificate of Mailing, to the 234 property owner and property manager if a property manager is on record with 235 the department of planning and inspections. 236 SYNOPSIS 237 The proposed ordinance adds the requirement that landlords 238 participate in a safe communities program that includes 239 participation in a safe communities seminar offered by the 240 Dover Police Department and including a safe communities 241 addendum to leases. In addition, the proposed ordinance 242 allows for prorating of rental permit fees for permits 243 purchased after the beginning of the permit year. 244 245 Actions History 246 April 8, 2013 - Scheduled for Final Reading by City Council 247 March 25, 2013 - Reconsidered by City Council 248 March 11, 2018 - Reconsidered by Legislative, Finance, and Administration Committee 249 February 11, 2013 - Reconsidered by the Legislative, Finance, and Administration Committee and 250 referred back to staff 251 January 28, 2013 - Considered by Council and referred back to Committee for further review 252 January 14, 2013 - Introduced at Legislative, Finance, and Administration Committee Page 7 of 7