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Paj 1
OTHER POST-EMPLOYMENT BENEFITS (OPEB) BOARD
The Other Post-Employment Benefits (OPEB) Board meeting was held on November 8, 2012 at
11:00 a.m with Chairwoman Mitchell presiding. Members present were Mr. Hare, Mrs. Williams,
and Mr. Koenig. Mrs. Hawkins was absent.
AGENDA ADDITIONS/DELETIONS
By unanimous consent, the agenda was adopted as presented.
Adoption of Minutes - OPEB Board Meeting of August 15, 2012
Mr. Hare moved for adoption of the minutes of the OPEB Board meeting of August 15, 2012,
seconded by Mr. Koenig and unanimously carried.
Quarterly Performance Review (Quarter Ending September 30, 2012) (Milliman, Inc.)
Mr. Jeff Marzinsky, Principal and Employee Benefits Consultant, Milliman, Inc., reviewed the City
of Dover OPEB Board Report dated November 8, 2012. In regard to the Market Commentary, he
noted that equity markets were up approximately 30% and that a return of 8% had been projected
in Milliman’s capital assumption models. He expressed “guarded optimism” about the market,
explaining that unemployment and consumer sentiment had improved in the U. S.; however, advised
members that international concerns remained, in connection with austerity measures being taken
in the European Union.
In reviewing the Performance Summary, Mr. Marzinsky noted that the assets of the plan totaled
approximately $10.6M as of September 30, 3012, as indicated on Page 9. In reference to Page 10,
Mr. Marzinsky advised members that the Investment Policy Review - Active Management table
provided an overview of investments and their rank within categories on a scale of 0-99 (with 0
being the best and 99 the worst). He explained that this “score card” indicated that all of the active
investments in the plan were performing well. Mr. Marzinsky stated that the highlighted cells in the
Standard Deviation columns for the PIMCO Total Return Institutional Fund indicated that this fund
was slightly more volatile than the market index; however, the returns and ranking information were
strong. He explained that the information on Page 11, Investment Policy Review - Passive
Management, illustrated that all index investments were following the market as they were designed
to do.
Referring to Page 12, Mr. Marzinsky stated that the portfolio had done fairly well during the last
three (3) months, with a gross return of 4.59%. He advised members that this would change slightly
in the future, in view of Milliman’s recommendation to allocate more funds to fixed income
investments, which would reduce risk. He noted that the goal was to reduce the volatility of the
portfolio, meet the target return, and adjust the duration of the liabilities of the plan to the duration
of the assets.
Approval of Amendments to Investment Policy and Changes/Additions to Investment
Managers (Milliman, Inc.)
Mr. Marzinsky reviewed suggested adjustments to the City of Dover OPEB Board’s investment
policy and portfolio. Referring to Page 13 of the City of Dover OPEB Board Report, Mr. Marzinsky
explained that the Asset Category table showed the asset allocation and target returns of the portfolio
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OPEB MEETING OF NOVEMBER 8, 2012 PAGE 2
following the adjustments to the plan made by the Board during their meeting of August 15, 2012.
He noted the suggested inclusion of thresholds above and below the target to which asset categories
could go up or down before rebalancing would be necessary.
Mr. Marzinsky stated that as the plan achieves a better funded position, risk would be reduced and
fixed income investments would be increased, which would “immunize” the portfolio. He explained
that the Dynamic Investment Policy on Page 13 set thresholds for the future funding status of the
plan. He advised members that the plan was approximately 11% funded, noting that the OPEB fund
was begun only in the last few years and that a long period of time would be needed to achieve 100%
funded status. Mr. Marzinsky projected that adjustments to the ratio of equities to fixed income
investments/cash would be made when the plan achieved 70% funding. He noted that the asset
allocation of the portfolio and capital market assumptions would be examined periodically to
determine if the 7% target for returns that was established when the portfolio was developed was still
reasonable. He advised members that the goal was to tie together the duration of the assets of the
plan to the duration of the projected cash flows from the plan.
Mr. Marzinsky explained that the Fund Changes Required to Meet Allocation Policy on Page 13
reflected how the individual investments would be allocated into funding categories, noting that
some investment categories and investment funds would be added to the plan. He stated that he had
spoken with Wells Fargo and confirmed that the recommended investments were available on their
platform.
Noting that there was talk of many municipalities going bankrupt and the possibility of government
bailouts and debt forgiveness, Mrs. Williams questioned if municipalities who have been responsible
by planning ahead, like the City of Dover, would be penalized in this regard. Responding,
Mr. Marzinsky stated that he was unsure how this possibility could impact the plan or the potential
legal effect on the City. He indicated that he did not believe that there was a State required minimum
level of funding; however, he explained that funding of the plan was the City’s commitment to the
participants and beneficiaries.
Mrs. Mitchell cautioned that failure by the City to act responsibly in regard to funding the OPEB
plan could negatively impact the City’s bond rating, which would cause an increase in interest rates
and the cost of borrowing funds.
Mr. Marzinsky explained that suggested changes were incorporated in Amendment I to the
Investment Policy Statement for the City of Dover OPEB Board for members’ consideration.
Mr. Hare moved to approve Amendment I to the Investment Policy Statement for the City of
Dover OPEB Board (Attachment #1), seconded by Mrs. Williams and unanimously carried.
Mr. Hare moved for adjournment, seconded by Mrs. Williams and unanimously carried.
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OPEB MEETING OF NOVEMBER 8, 2012 PAGE 3
Meeting Adjourned at 11:27 A.M.
Donna S. Mitchell
Chair
DM/JS/mk/dd/tm
S:\AGENDAS-MINUTES-PACKETS\Misc-Minutes\OTHER POST-EMPLOYMENT BENEFITS (OPEB) BOARD\2012\11-08-2012 OPEB.wpd
Attachment
Attachment #1 - Amendment I to the Investment Policy Statement for the City of Dover OPEB Board
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ATTACHMENT #1
OPEB Board Meeting of 11/08/2012
The City of Dover OPEB Fund
Investment Policy Statement
Effective Date: July 2010
Amended: November 8, 2012
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Table of Contents
INTRODUCTION ....................................................................................................................................................... 3
PURPOSE OF THE STATEMENT ......................................................................................................................... 3
PLAN DESCRIPTION ............................................................................................................................................. 3
PORTFOLIO MANAGEMENT PRECEPTS .......................................................................................................... 3
STANDARD OF CARE ........................................................................................................................................... 4
RESPONSIBILITIES OF THE BOARD AND STAFF ........................................................................................... 4
RESPONSIBILITIES OF ANY INVESTMENT MANAGER(S) ........................................................................... 5
RESPONSIBILITIES OF THE FUND CUSTODIAN(S) ........................................................................................6
RESPONSIBILITIES OF THE INVESTMENT CONSULTANT ...........................................................................7
INVESTMENT OBJECTIVES .................................................................................................................................. 8
INVESTMENT POLICY ............................................................................................................................................ 9
ASSET ALLOCATION ........................................................................................................................................... 9
ALLOCATION MONITORING/REBALANCING ................................................................................................ 9
LIQUIDITY ............................................................................................................................................................ 10
DIVERSIFICATION .............................................................................................................................................. 10
PROXY VOTING .................................................................................................................................................. 10
INVESTMENT GUIDELINES ................................................................................................................................ 11
GENERAL GUIDELINES ..................................................................................................................................... 11
MUTUAL AND OTHER COMINGLED FUNDS…............................................................................. 12
DOMESTIC EQUITY INVESTMENT GUIDELINES ......................................................................................... 12
Specific Guidelines, Domestic Equity ................................................................................................................ 13
INTERNATIONAL/GLOBAL EQUITY INVESTMENT GUIDELINES... ............................................... 13
Specific Guidelines, International/Global Equity ............................................................................................... 14
DOMESTIC FIXED INCOME INVESTMENT GUIDELINES............................................................................ 14
Specific Guidelines, Domestic Fixed Income ..................................................................................................... 15
Specific Guidelines, Cash ................................................................................................................................. 16
REVIEW PROCEDURES ........................................................................................................................................ 17
SIGNATURES ........................................................................................................................................................... 18
AMENDMENT 1 ....................................................................................................................................................... 19
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INTRODUCTION
Purpose of the Statement
Based upon, and in keeping with requirements governing the conduct of employees and
fiduciaries serving as members of the Board of Trustees of the City of Dover OPEB Fund
(“Board”), this Investment Policy Statement ("Statement") presents objectives, policies,
guidelines, monitoring and review procedures relating to all assets of the City of Dover OPEB
Fund (collectively, the “Plan”). The Plan’s investment program shall be operated in
conformance with federal, state, and all other legal requirements.
The Statement's purpose is to:
1) Present appropriate goals and objectives relating to the assets of the Plan available for
investment (“Fund”).
2) Recognize and/or specify liquidity and diversification requirements and identify any legal
constraints affecting investment management of the Fund.
3) Promulgate guidelines, consistent with any Board-selected investment time horizon(s),
Investment Manager classifications, and/or Investment Manager styles to which any Board-
appointed Investment Manager(s) (an “Investment Manager”) shall adhere when determining
investment strategies, making periodic investment decisions, and/or undertaking specific
investment transactions relating to the portion of the Fund managed by that Investment
Manager (“Account”).
4) Establish standards and procedures for monitoring, measuring, reviewing, and evaluating any
Investment Manager(s) and/or Board-appointed Fund custodian’s (“Custodian”) investment
performance and/or safekeeping of assets and Fund expenses in accordance with investment
policies, goals, objectives, guidelines, and/or constraints.
5) Foster understanding and effective communication between the Board and Staff, and any
persons appointed, employed, designated or in any way called upon by the Board or Staff to
serve the Fund and the Plan’s participants and/or beneficiaries.
Plan Description
The City of Dover OPEB Plan is a post retirement employee benefit program established for the
purpose of funding retiree health care and life insurance as provided for in Article VI of Chapter
2 of the City Ordinances. The OPEB fund shall constitute a trust fund that shall be separate and
distinct from all other funds, including the pension funds established by Article IV of Chapter 2
(General Employee Pension Plan) and Article III of Chapter 62 (Police Pension Plan) of the City
Ordinances (City Code).
Portfolio Management Precepts
The Board endorses contemporary investment practices, based upon the construction of well-
diversified multi-asset portfolios, which facilitate control of investment risk and afford
reasonably predictable long-term investment returns.
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Standard of Care
1. Prudence
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. The “prudent
person” standard states that, “Investments shall be made with judgment and care, under
circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in
the management of their own affairs, not for speculation, but for investment, considering the
probable safety of their capital as well as the probable income to be derived.”
Guidelines respecting Prudence have been developed in light of investment objectives related
solely to the Plan’s varied and dynamic obligations to its participants and beneficiaries.
Actuarial, economic, investment, and socio-political events and trends are factors that affect
meeting those obligations. Accordingly, these guidelines are, as a part of this Statement,
intended to present broad and balanced considerations to guide incumbent and successor Boards
and Staffs, and all other parties concerned, seeking appropriate allocation, investment,
safekeeping, monitoring and evaluation of the Fund.
2. Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with the proper execution and management of the investment
program, or that could impair their ability to make impartial decisions. Employees and
investment officials shall disclose to the full Board and Board counsel, any material interests in
financial institutions with which they conduct business. They shall further disclose any personal
financial/investment positions that could be related to the performance of the investment
portfolio. Employees and officers shall refrain from undertaking personal investment
transactions with the same individual with whom business is conducted on behalf of the Plan.
3. Delegation of Authority
Authority to manage the Accounts comprising the Fund is granted to the Investment Manager(s).
Responsibility for the operation of the investment program is hereby delegated to the Investment
Manager(s), who shall act in accordance with established written procedures and internal
controls for the operation of the investment program consistent with this Statement. Procedures
should include references to: safekeeping, delivery vs. payment, investment accounting,
repurchase agreements, wire transfer agreements, and collateral/depository agreements. No
person may engage in an investment transaction except as provided under the terms of this policy
and the procedures established by the Investment Manager(s). The Investment Manager(s) shall
be responsible for all transactions undertaken and shall establish a system of controls to regulate
the activities of subordinate officials.
Responsibilities of the Board and Staff
The Board is charged with overall responsibility for investment of Fund assets. To assist the
Board in this function, the Board is authorized and permitted to appoint Investment Manager(s),
to manage (including the power to acquire and dispose of) the Fund. Any appointed Investment
Manager(s) must agree to act in accordance with all applicable state and federal laws.
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The Board must also develop policies and guidelines regarding Fund investments. Policies and
guidelines are inclusive of, but not restricted to:
1) Establishment of Investment Objectives, Investment Policy, Investment Guidelines, and
Review procedures, as set forth herein.
2) Establishment of standards for measuring, monitoring, evaluating and comparing investment
performance of the Fund to assure that investment returns are reviewed on a regular basis.
3) Establishment of authorization, reporting, control, review and general governance procedures
to assure that Fund investment policies and guidelines are reviewed on a regular basis and
conformed to at all times. All modifications of policies and/or guidelines shall be in writing,
signed by appropriate Board signatories, and delivered forthwith to any Investment
Manager(s) and/or Custodian(s) affected by such changes.
4) Establishment of, through contractual relationships with professional organizations, or by
alternative means satisfactory to the Board, an OPEB Fund management structure which will
assure appropriate investment management, custody, and compliance procedures to seek to
meet objectives in conformity with the Board’s stated investment policies and guidelines.
5) Establishment of standards for review of fees of the Investment Managers and Custodians.
6) The Board shall examine this Statement from time to time and make appropriate revisions.
7) The Board may consult with legal counsel as necessary.
Responsibilities of Any INVESTMENT MANAGER(s)
The management of any Account consisting of Fund assets and the responsibilities for
investment decisions for that Account are delegated to the Investment Manager(s) appointed by
the Board to manage that Account. An Investment Manager(s) shall exercise complete discretion
with respect to the Account (or Accounts) within the limits established by this Statement.
Accordingly, the Investment Manager shall comply with all applicable laws as they now apply,
or as they may apply in the future.
Applicable terms, conditions, limitations and restrictions notwithstanding, any Investment
Manager(s) serving the Fund shall discharge any duties relating to the Fund solely in the interest
of Plan participants and beneficiaries, shall demonstrate appropriate knowledge of the Fund's
purpose and contemporary operations, and shall diversify the investments of all Accounts so as
to minimize the risk of substantial loss.
When contemplating any investment, investment strategy or investment course of action, and/or
any securities transaction, an Investment Manager managing an Account shall consider all
relevant factual and circumstantial information and the impact of such information upon a
particular investment, strategy, or program, and upon the Account.
Further, respecting investment strategies, and/or courses of action for the Fund, any Investment
Manager shall also consider:
1) Potential losses and gains; and
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2) The composition of the Account with regard to:
a) Diversification;
b) Liquidity and current return relative to the Plan’s cash flow requirements; and
c) Projected total return relative to the Plan’s funding objectives.
Guidelines respecting Prudence have been developed in light of investment objectives related
solely to the Plan’s varied and dynamic obligations to its participants and beneficiaries.
Actuarial, economic, and investment, events and trends are factors that affect meeting those
obligations. Accordingly, these guidelines are, as a part of this Statement, intended to present
broad and balanced considerations to guide incumbent and successor Boards and Staffs, and all
other parties concerned, seeking appropriate allocation, investment, safekeeping, monitoring and
evaluation of the Fund.
All investment performance data submitted to the Board or to any designee thereof directly or
indirectly by or on behalf of any Investment Manager(s) shall, as applicable, be submitted in
conformity with the Performance Presentation Standards and/or Global Investment Performance
Standards promulgated by the CFA Institute.
The delegation of discretion for the management of the Fund and responsibilities for investment
decisions shall be limited by the provisions of this Statement. When appointing Investment
Manager(s), the Board shall require the Investment Manager(s) to covenant that it shall adhere to
Delaware Fiduciary Standards, as well as any other Delaware and Federal laws as now apply or
may apply in the future.
Fiduciary insurance, and officer liability and omissions and errors insurance coverage, of any
Investment Manager(s) must meet standards set by the Board from time to time.
If, at any time, an Investment Manager(s) believes that this Statement inhibits its investment
performance, it is the Investment Manager’s responsibility to communicate this view to the
Board and the Investment Consultant. In addition, the Investment Manager will promptly notify
the Board and Investment Consultant, in writing, regarding all material or significant changes,
including but not limited to:
1) Material changes in investment strategy, portfolio structure, tactical approaches, and market
value of managed assets;
2) Material changes in ownership, organizational structure, financial condition, and/or
professional staff of the Investment Manager; and
3) All material legal, SEC, and other regulatory proceedings affecting the Investment Manager
or its affiliates.
RESPONSIBILITIES OF THE FUND CUSTODIAN(S)
Any Custodian(s) appointed by the Board shall be responsible for safekeeping of the Fund,
including all security transaction settlements and deliveries, and for comprehensive
recordkeeping and reporting, which shall include any custom recordkeeping, record retention, or
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reporting reasonably required by the Board or its representatives. Ready access to information
by the Board and Staff shall be a prime requisite of recordkeeping and reporting services.
Transaction records shall be maintained on a trade date basis. Asset pricing should be daily and
reported not less often than monthly. Custodians and Investment Managers should use nationally
accepted asset pricing services.
Safety and continuity of operations shall be the primary objectives of any Custodian. Timely,
accurate, and complete recordkeeping and reporting shall be the primary benchmarks for
evaluation of Custodian performance.
Fund safekeeping and securities settlement procedures shall include direct Custodian
participation in one or more appropriate securities depositories (e.g., Depository Trust Company,
New York) and, as necessary, correspondent participation in other major depositories (e.g., the
Federal Reserve System). All Fund assets shall be held in the name of the Plan or held for the
express benefit of the Plan and segregated on the books and records of Custodian, without rights
of set-off or other liens. Board or designated Investment Managers’ authority to direct all
investment transactions shall be protected.
RESPONSIBILITIES OF THE INVESTMENT CONSULTANT
The Board may utilize the services of an investment consultant for the purpose of performance
review, asset allocation studies, manager screening and selection and topical studies, or any other
service deemed necessary and agreed upon by the Board and Investment Consultant. The
comments and recommendations of the consultant will be considered by the Board in
conjunction with other available information for the purpose of making an informed and prudent
decision.
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INVESTMENT OBJECTIVES
Investment objectives are long-term in nature. Given the Board’s assumptions respecting current
and projected Plan and capital market conditions, the Fund objectives are:
1) Fund fiduciaries shall discharge their responsibilities and assets shall be invested in a manner
consistent with this Statement, and applicable law. Further: (1) all transactions undertaken
on behalf of this Fund shall be solely in the interest of the Plan participants and their
beneficiaries, and (2) with reference to applicable law, and (3) liquidity and current return
consistent with rationally anticipated cash flow requirements of the Plan, shall be governing
factors in all investment considerations.
2) Consideration shall be given to providing adequate and timely Fund cash flows to meet
anticipated Plan benefit payments, with sufficient reserves to meet unanticipated benefit
payments; adequate emphasis, consistent with the foregoing, shall be placed upon current
investment return. The Board recognizes that short-term assets for current benefit payments are a
substantially greater percentage than those of the pension fund.
3) Consideration shall also be given to, granting conformity with the objectives of 2., above,
suitable long-term Fund investment intended to provide capital and income growth. The
Board anticipates that such capital and income growth will be achieved during each
economic and/or securities market cycle, generally three to five (3-5) years.
4) While professional managers may strive to record positive rates of investment return during
all measurement periods, securities markets are unlikely to provide a consistently favorable
climate, on a shorter-term basis, for longer-term investments. Therefore, the Board sets forth
the following investment objectives for comparative or benchmark measures of Fund
investment return, and risk or volatility, delineated as follows:
a) The Board desires to achieve a positive real (post-inflation) Fund rate of return during
any multi-year period and over the life of the Fund. Based upon current and projected
Plan and capital market conditions, the Board has set returns meeting or exceeding the
Plan’s actuarial rate of return assumption at any time, annualized, as the multi-year return
target. The Board’s target return for the Fund is an annualized 7.5% percent.
b) Consistent with the target return in a. above, annualized Fund investment performance,
for periods of five (5) years, is desired to meet or exceed the Plan's assumed actuarial rate
of return and to meet or exceed the annualized investment performance of a Fund "policy
index" comprised of a weighted average of relevant asset-class indices.
c) Consistent with b., above, the Fund’s investment return volatility, as measured by the
standard deviation of Fund quarterly investment returns, is desired to not exceed the
volatility of the Fund policy index during any five (5) year measurement period.
5) Investment performance objectives for the Fund are, as stated initially under Investment
Objectives, above, long-term in nature. Concern respecting market value or Fund investment
return volatility and other measures reflecting investment uncertainty, will be addressed by
functional constraints imposed by the Board through asset (class) allocations, investment
management processes or “styles” chosen, portfolio diversification requirements, and other
investment management guidelines and/or limitations, as more fully set forth herein.
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INVESTMENT POLICY
Investment Policy delineates controls and the associated monitoring intended to enhance the
likelihood of meeting Investment Objectives:
ASSET ALLOCATION
Asset class allocation, resulting in so-called asset mix, is intended to afford an appropriate
approach toward Fund Investment Objectives while limiting investment risk by providing basic
diversification. The percentages of asset classes delineated below provide a framework through
which the Fund’s investments may be adjusted to meet economic and/or investment market
conditions while remaining centered on the allocation target deemed appropriate to the Fund’s
long-term Investment Objectives.
Asset Class Minimum % Target % Maximum % Benchmark
Domestic Equity 49 54 59 Russell 3000
International Equity 9 14 19 MSCI EAFE (net)
Fixed Income 27 32 37 Barclays Intermediate
Govt/Credit
The above target allocation is for the investable assets only. The city will keep a cash reserve in a
separate account that will pay benefits for each fiscal year.
In the event an Investment Manager invests in more than one asset class, for example, a balanced
manager or global equity manager, the manager’s allocation to each asset class will be attributed
to that particular asset class. For example, if a global equity manager is allocated 10% of the
total fund and invests 60% of their allocation in international equities, 60% of their allocations
will be attributed to international equities and therefore, 6% of the total fund allocated to
international equities, while the remaining 40% will be attributed to domestic equities and
therefore 4% of the total fund allocated to domestic equities.
ALLOCATION MONITORING/REBALANCING
The Board or its designee(s) shall review asset allocation quarterly to monitor Fund asset
allocation targets. In the event that asset allocations fall moderately outside the ranges in the
tables above, the appointed Custodian(s) and Investment Manager(s) may, in the Board’s
discretion, be notified and instructed by the Board to adjust cash flows to return the Fund to
appropriate asset allocation levels. Should an allowable range be breached substantially, the
Investment Manager(s) involved may be required by the Board to adjust assets immediately, as
determined by the Board in its discretion. The Board may consider a variety of factors in
exercising its discretion, including but not limited to:
1) the short-term and long-term goals and needs of the Plan and its participants;
2) the recommendation of each of the Investment Manager(s) involved;
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3) current market conditions, including liquidity and price, for selling the securities
involved;
4) market forecasts or expectations going forward for short, medium and long-range
periods; and
5) risks involved in holding the excess investments and the overall risk tolerances of the Plan.
The Board may set asset allocation ranges for individual Investment Manager(s) different from
ranges for the Fund.
Liquidity
Emphasis shall, per Investment Objective, 3, above, page 9, be placed on providing adequate and
timely Fund cash flow to permit benefit payments from the Plan when due. The Board
endeavors to meet the Fund’s multiple Investment Objectives through asset allocation and
constructive Investment Guidelines. Nevertheless, any Investment Manager(s) appointed by the
Board shall be responsible for seeking, no less frequently than annually, from the Board or its
designee(s) current information respecting Fund cash flow requirements and for assisting in
meeting said requirements.
Diversification
Fund investments must be diversified broadly to minimize the risk of substantial loss. The Board
recognizes that significant diversification is accomplished through asset allocation and the
selection of investment management organizations. Nevertheless, the Investment Guidelines
which follow include certain specific constraints intended to optimize investment diversification.
Proxy Voting
Matters of political and public interest as well as corporate governance have long been a part of
Annual Meetings and proxy activity in the United States. The Board adheres to a policy of proxy
voting intended to protect the long-term value of the equity securities represented in each vote,
provided said vote, when exercised, would be solely in the interest of Plan participants, retirees
and beneficiaries. The Board delegates proxy voting authority to any Investment Manager, but if
the Board deems it necessary, can take back the authority at any time by notice to the Investment
Manager in writing.
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INVESTMENT GUIDELINES
Investment Guidelines describe for the guidance of Fund Investment Manager(s) and for the
information of the Fund Custodian(s) a range of permissible investment activities and choices
while also delineating, specifically or by broader proscription, those which are not permissible.
Investment Guidelines for the Fund appear below. Each individual Investment Manager is
expected to select equity investments in conformity with criteria normally applied in its decision
making process and previously reviewed and approved by the Board. Different guidelines and
benchmarks may be assigned to individual Investment Managers by written authority of the
Board. Any departure from the Guidelines must be submitted in writing to the Board for prior
approval, as must any change in the "style" or investment philosophy, process, or practices
approved by the Board at the time any Investment Manager was retained to serve the Plan.
General Guidelines
Subject to the asset allocation ranges set forth as a table within Investment Policy, above, or
separate asset allocation ranges assigned specifically to any Investment Manager(s) by the
Board, any Investment Manager is expected to undertake discretionary management of any Fund
portfolio. Nevertheless, when responsible for any Fund investment portfolio, the Investment
Manager(s) shall report immediately to the Board or its designees any shift between or decrease
in market value of asset classes during any calendar quarter which equals or exceeds ten (10)
percent of the market value of the assets assigned to the Investment Manager(s). For the purpose
described herein, cash and money market or cash equivalent securities shall be considered an
asset class.
1) Full discretion, consistent with the Investment Objectives, Investment Policies, and
Investment Guidelines set forth in this Statement, is granted to each Investment Manager.
2) Each Investment Manager shall select investments in conformity with criteria normally
applied in its decision making process and previously reviewed and approved by the
Board.
3) Investment Manager(s) are expected to purchase readily marketable securities.
4) Any Investment Manager(s) serving as active manager may be assigned indices or other
types of benchmarks deemed suitable for them and agreed upon with the Board; as a
general expectation those Investment Managers should exceed their assigned
benchmarks, post fees, on an annualized basis over periods of three (3) years or more.
5) Any security purchased in conformity with the standards for securities cited in 2. above,
but no longer meeting a specific, per-security Investment Guideline standard, and/or by
marginal effect causing portfolio non-compliance, may, in lieu of immediate sale, be
reported to the Board with background information and an intended future course of
action by any Investment Manager(s). The Board may, upon review and at its discretion,
approve temporary or indefinite retention or, in the Board’s best judgment, order
disposition of the security and a return to full compliance with the Investment Guidelines.
The Board may consider a variety of factors in exercising its judgment, including but not
limited to:
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a. the short-term and long-term goals and needs of the Plan and its participants;
b. the recommendation of each of the Investment Manager(s) involved;
c. current market conditions, including liquidity and price, for selling the securities
involved;
d. market forecasts or expectations going forward for short, medium and long-range
periods; and
e. risks involved in holding the excess investments and the overall risk tolerances of
the Plan.
For any individual Investment Manager(s), securities retained under such circumstances
shall constitute no more than five (5) percent of the market value of securities (5 percent
“basket clause”).
The Board has determined that the following investments and investment practices are not
suitable for the Fund and thus are prohibited:
1) Buying or (short) selling securities on margin, and/or the use of any other form of
leverage, including the lending of securities, unless approved in writing in advance by the
Board.
2) Privately placed or otherwise unregistered securities excepting fixed income securities,
issued under SEC Rule 144(a), which are demonstrably marketable and otherwise within
guidelines.
3) Investment in commodities or in any type of commodities contracts, forward, or futures
trading activities, and all forms of portfolio hedging, excepting the limited use of stock
options and/or currency hedges; (See Domestic Equity, International Equity, and Fixed
Income Investment Guidelines, below.).
4) Investments may not include deep discount or zero coupon (excepting U.S. Treasury)
securities, tax-exempt, derivative or synthetic securities, such as collateralized debt
obligation (CDOs), credit default swaps (CDS), interest rate swaps and any total return
swaps. Certain exceptions are delineated below (see Domestic Fixed Income Investment
Guidelines, page 16-17.)
MUTUAL AND OTHER COMMINGLED FUNDS
The Fund (and any Account) may include, in whole or in part, an investment in a mutual fund or
other commingled fund. The Board recognizes that there may be deviations between the
objectives, intent or specific requirement of this Statement and the stated objectives, intent or
content of any mutual fund or other commingled fund. However, every effort shall be made, to
the extent practicable, prudent and appropriate, to select mutual or other commingled funds that
have investment objectives and policies that are consistent with this Statement.
DOMESTIC EQUITY INVESTMENT GUIDELINES
The Board shall review the Fund at least quarterly to assure that the domestic equity limit of fifty
nine (59) percent of Fund market value is not exceeded; as necessary, the Custodian(s) may, in
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the Board’s discretion, be instructed to redirect cash flows to the Investment Manager(s), or to
accommodate Board-directed Investment Manager(s) asset allocation revisions, to restore the
Asset Allocation currently approved by the Board.
Permissible equity investments shall include convertible securities, which shall be limited to ten
(10) percent of Fund assets at market value, as well as American Depositary Receipts (ADRs),
equally limited.
Periodic dislocations in the equity and fixed income markets may present opportunities for the
Investment Manager(s) to take certain securities positions within the domestic equity portion of
the Fund’s portfolio that, in its opinion, benefit the Plan. Under those market conditions and at
the discretion of the Investment Manager(s), the Investment Manager(s) may invest up to five (5)
percent of their equity portfolio in fixed income securities rated investment grade by at least two
of the following three rating agencies: Standard and Poors, Moody’s and Fitch.
Investment Manager(s) shall conform to the Domestic Equity Investment Guidelines set forth
above and below.
Specific Guidelines, Domestic Equity
1) No Investment Manager shall invest initially on a market value basis more than five (5)
percent of the equity portion of any portfolio in the equity securities of a single
corporation or group of directly affiliated corporations nor maintain an investment of
more than eight (8) percent similarly calculated.
2) No Investment Manager may make or maintain an investment equaling or exceeding ten
(10) percent ownership of the outstanding equity securities of a single corporation, or
group of directly affiliated corporations, without the written consent of the Board.
3) As an exception to the general prohibition against so-called alternative investment
instruments, stock options may be utilized by an Investment Manager(s) managing
domestic U.S. equity securities in “covered” or hedging postures but not in “naked” or
speculative postures.
4) The total annualized investment return from all domestic equity investments of the Fund
is expected to meet or exceed, post fees, the total annualized return of the Russell 3000
Stock Index for cumulative periods three (3) years or more.
INTERNATIONAL/GLOBAL EQUITY INVESTMENT GUIDELINES
The Board shall review the Fund at least quarterly to assure that the International Equity limit of
nineteen (19) percent of Fund market value is not exceeded; at the discretion of the Board, the
Custodian(s) may be instructed to redirect cash flows to the Investment Manager(s), or to
accommodate Board-directed Investment Manager(s)’ asset allocation revisions, to restore the
asset allocation currently approved by the Board. Stated percentages may include foreign equity
securities admitted to trading on U.S. Stock Exchanges or NASDAQ; American Depositary
Receipts (ADRs) shall be designated as international equities.
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Specific Guidelines, International/ Global Equity
1) Excepting mutual or commingled funds approved by the Board, investing in emerging
market equity securities is permissible up to a maximum of twenty (20) percent of any
International Equity Investment Manager’s (IEIM) international equity portfolio at
market value. As applicable; proper global, regional, national, industry and individual
security diversification must be maintained at all times.
2) No IEIM shall invest initially on a market value basis more than five (5) percent of the
equity portion of any portfolio in the equity securities of a single corporation or group of
directly affiliated corporations nor maintain an investment of more than eight (8) percent
similarly calculated, without written consent of the Board.
3) No IEIM may make or maintain an investment equaling or exceeding ten (10) percent
ownership of the outstanding equity securities of a single corporation, or group of directly
affiliated corporations, without the written consent of the Board.
4) As an exception to the general prohibition against so-called alternative investment
instruments, stock options may be utilized by IEIM (s) managing international equity
securities in “covered” or hedging postures but not in “naked” or speculative postures.
5) Because an active currency hedging strategy may reduce risk of loss and/or enhance
IEIM investment performance, hedging to protect against currency impact upon a
security position is permissible. Nevertheless, the purchase of speculative or “naked”
currency contracts (i.e., “currency trading” or related risk taking), undertaken without a
demonstrable exposed investment position to be hedged in a specific currency, is
prohibited.
6) The annualized total investment return from all International Equity investment(s) of the
Fund is expected to exceed, after fees, the annualized total return of an appropriate
benchmark, to be agreed upon by any IEIM and the Board, for annualized periods of
three (3) years or more. In the absence of another selected benchmark, the Morgan
Stanley C.I. “EAFE” Index shall serve as benchmark.
DOMESTIC FIXED INCOME INVESTMENT GUIDELINES
The Board shall review the Fund portfolio at least quarterly to assure that the domestic fixed
income securities market value limit of thirty seven (37) percent is not exceeded. At the
discretion of the Board, the Custodian(s) may be instructed by the Board to redirect investment
and/or contribution cash flows to the Investment Manager(s), or to accommodate immediate
Board-ordered Investment Manager(s) portfolio structure revisions, to restore the asset allocation
currently approved.
The Investment Manager(s) shall conform to the Fixed Income Investment Guidelines set forth
above and below.
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Specific Guidelines, Domestic Fixed Income
1) Suitable fixed income investments include, but are not limited to, U.S. Treasury and Agency
securities, taxable municipal securities, marketable debt securities of U.S. corporations, U.S.
certificates of deposit and banker’s acceptances, and commercial paper or other generally
utilized money market or cash equivalent investments, including money market mutual funds
meeting the quality standards delineated below.
2) Investment Managers are given latitude in security selection subject to the following
restrictions:
a) No issuer, other than the U.S. Government or other Federal agencies, may represent more
than five (5) percent of the total market value of the fixed income portfolio managed by
any Investment Manager(s).
b) The following areas are individually restricted to no more than the below noted
percentages of the fixed income portfolio managed by any Investment Manager(s).
i) Mortgage Backed Securities – 30 percent
ii) Zero Coupon Bonds (US Treasury only) – 20 percent
iii) Baa or fourth investment grade bonds – 30 percent
iv) Foreign fixed income securities, if rated A or above, including Canadian securities
denominated in U.S. dollars (i.e., foreign “Yankee” and Canadian U.S. pay securities)
– 20 percent
v) Securities whose price movements are exacerbated by interest rate changes or
principal prepayments, including but not limited to: range accrual notes, IO’s, PO’s –
20 percent
c) In no event may securities not in any Investment Manager’s benchmark exceed 30
percent of the Investment Manager’s fixed income portfolio.
3) At no time shall margin or other leveraged transactions, short sales, forward or futures
trading, or any form of portfolio hedging be employed in the management of fixed income
investments without prior written approval of the Board.
4) The average quality of fixed income securities purchased by any Investment Manager(s) shall
equal or exceed A2, the third broad investment grade as determined by Moody's.
5) The minimum quality of any single fixed income investment shall be investment grade as
defined by two out of three of the following rating agencies; Moody’s, Standard and Poors,
or Fitch. If an investment is made in commercial paper, the single standard shall be A1 or
P1, or “Prime.”
6) The effective duration of fixed income securities, said average including any investments
considered to be reserve or cash equivalent assets specific to any fixed income portfolio,
shall be no more than 25 percent greater or less than the effective duration of the policy
benchmark designated on page 11.
7) There shall be no limit upon investment in U.S. Treasury securities as a percentage of fixed
income investments at cost or market value, except that any single coupon issue thereof may
constitute no more than thirty (30) percent of any Investment Manager(s)’ fixed income
investments at market value and any single Treasury zero coupon issue ten (10) percent at
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market value. Federal Agency securities are hereby limited to fifty (50) percent of fixed
income investments at market value, twenty-five (25) percent per agency, and to ten (10)
percent, at market value, per any single Federal Agency issue.
8) The total annualized investment return from all fixed income investments of the Fund is
expected to meet or exceed, post fees, the total annualized return of the benchmark
designated on page 11, for cumulative three (3) year periods.
Specific Guidelines, Cash
1) Investment Objective
Short-term investments are intended to be conservative and meet any necessary
disbursements of the Plan and to accumulate funds for future investment. The short-term
investments will be expected to provide returns, post fees, at least equal to the 90 Day U.S.
Treasury Bill Index.
2) Permitted Activity
Short-term investments are a permitted class of assets provided they fall within one or more
of the following categories:
a) U.S. Government securities (backed by the faith and credit of the U.S.
Government) and U.S. Agency obligations;
b) certificates of deposit, maturing within 12 months, of any domestic bank meeting
the capital standards mandated by the FDIC Improvements Act of 1991, provided
that such certificates of deposit from one institution shall not represent more than
5% of the assets of the short-term investment account;
c) commercial paper, maturing within 9 months, of any domestic issuer, provided
that such commercial paper shall be rated not less than A-1 by Standard & Poor or
Prime 1 by Moodys;
d) repurchase agreements secured by U.S. Government or U.S. Agency obligations;
e) high grade bankers acceptance;
f) commingled accounts offered by banks or mutual funds that are designed for cash
management strategies; and
g) corporate bonds maturing within 12 months, provided that they are rated not less
than A by S&P or A2 by Moody’s.
3) Prohibited Activity
Unless specifically approved otherwise by the Board in writing, no short-term investment
account shall engage or invest in any of the following and no commingled fund in which the
Plan invests as a short-term vehicle shall in the aggregate substantially invest or engage in
the following:
a) options or futures contracts;
b) non-marketable securities; and
c) margin transactions or any other borrowing of money except for emergencies,
such as a need for a commingled fund to meet redemption requests.
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REVIEW PROCEDURES
All Investment Policies, Objectives and Guidelines contained in this Statement shall be reviewed
by the Board annually, or whenever circumstances occur that may, in the judgment of the Board,
significantly affect the Fund. The Board shall notify the Investment Consultant, any appropriate
Investment Manager, and/or the Fund Custodian of any changes and/or additions to this
Investment Policy that, in the judgment of the Board, are deemed appropriate.
1. Investment performance will be reviewed quarterly.
2. Fund, asset class (e.g. domestic equity, international equity, domestic fixed income),
and asset sub-class and/or “style” returns shall be compared to returns of comparable
professionally managed tax-exempt balanced, equity and fixed income portfolios or
collective or mutual funds as well as to benchmark indices or index composites and
evaluation of the risk/reward posture of the investment.
3. It is expected that the investment performance of any Investment Manager(s) will
rank above agreed upon benchmark medians over periods of three (3) or more years
and will meet or exceed the Investment Objectives previously identified in this
Statement. Investment Manager(s) are instructed to keep the Board and consultant
abreast of any material changes in firm structure, ownership, management and
investment team. Any Investment Manager(s) failing to keep pace with stated
performance norms may be placed on probation and evaluated as to whether it is in
the best interest of the Fund to have the Board retain the services of said Investment
Manager(s).
4. Notwithstanding the provisions of the preceding paragraph, the Board reserves the
right to terminate a relationship with any Investment Manager(s) at any time, subject
to the terms of any investment advisory agreement, if the Board determines that said
action is warranted. In addition, the Board reserves the right to remove assets from
any Investment Manager’s Account, in part or in whole, at any time.
5. Investment Manager(s) shall provide statements of assets under management to the
Board quarterly, and shall also comply with reasonable additional requests from the
Board, including details of any/all securities transactions and /or “soft dollar”
payments if said payments are made at official Board request and/or arise from
transactions involving the Fund’s assets.
6. Investment Managers of individually managed portfolios shall meet with the Board at
least annually, if requested by the Board, to review the Fund and any respective
Accounts, and to discuss investment results in the context of all of the goals
Investment Objectives, and Investment Guidelines set forth in this Statement. Such
meetings may take place in person, or over the Internet, or by conference call.
7. The Board will periodically review plan fees and expenses, including, but not limited
to, investment management and custodial fees and expenses.
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AMENDMENT 1
OPEB INVESTMENT POLICY STATEMENT
The following amendment to the investment policy has been reviewed and approved by the Board:
I. Allocation of Plan Assets – The plan will utilize a dynamic policy linked to funded
status of the plan. As funded status improves to the next threshold, the allocation of
the plan will be adjusted to the specified allocation. Within each threshold, there
will be a range of +/- 5% to the target to allow for modest market fluctuations before
rebalancing of the portfolio. The portfolio will be reviewed at least quarterly and
adjusted as necessary to maintain alignment with the target allocations.
Dynamic Investment Policy Funded Status
Asset Category 40% 70% 80% 85% 90% 95% 100%
Cash & Short Term Bond 5% 5% 5% 5% 5% 5% 5%
US Treasuries/Inflation‐linked 2% 3% 4% 6% 7% 8% 10%
Intermediate Term Bond 11% 11% 12% 12% 13% 16% 18%
Long Term Bond 22% 24% 26% 28% 30% 36% 42%
Large Cap Value – US Stock 10% 10% 9% 9% 8% 7% 4%
Large Cap Growth – US Stock 10% 9% 9% 8% 8% 5% 4%
Mid Cap – US Stock 5% 5% 5% 5% 5% 4% 3%
Small Cap – US Stock 5% 5% 4% 3% 3% 3% 3%
Real Estate/REIT 5% 5% 4% 4% 3% 3% 3%
Non‐US Stock 10% 9% 9% 8% 7% 6% 3%
Emerging Markets 15% 14% 13% 12% 11% 7% 5%
Equity 60% 57% 53% 49% 45% 35% 25%
Fixed Income/Cash 40% 43% 47% 51% 55% 65% 75%
II.Performance Monitoring Benchmarks – The plan will utilize asset category specific
benchmarks to monitor investment manager performance. In addition, overall
portfolio performance will be benchmarked to a normal portfolio composed of
category indexes allocated based on the Dynamic Investment Policy funded status
position.
Asset Category Index
Cash & Money Market CitiGroup 3 Month TBill
Short‐term Bond BofA Merrill Lynch 1‐3 Yr Corp Index
Intermediate‐term Bond BarCap Interm US Govt/Credit Index
Long‐term Bond BarCap Long GovtCredit Index
Large Cap Value S&P/Citi 500 Value
Large Cap Blend S&P 500 Index
Large Cap Growth S&P/Citi 500 Growth
Mid Cap Value S&P/Citi Mid‐Cap 400 Value
Mid Cap S&P 400 Mid Cap
Mid Cap Growth S&P/Citi Mid‐Cap 400 Growth
Small Cap Value S&P/Citi Small Cap 600 Value
Small Cap S&P 600 Small Cap
Small Cap Growth S&P/Citi Small Cap 600 Growth
Non‐US Stock MSCI EAFE
Non‐US Small Cap Stock MSCI EAFE Small Cap
Emerging Markets MSCI EM (Emerging Markets)
REITS/Real Estate FTSE NAREIT Equity REIT
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