REGULAR COUNCIL PACKET - REVISED

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, October 25, 2021 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA This agenda has been revised by changing the Planning Commission public hearing date from November 11, 2021 to November 15, 2021 listed in the First Reading Referral for item #32 - Ordinance #2021-25 - Lands of New Burton Storage, LLC. at 1427 New Burton Road. VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://rb.gy/dxodsf Event number: 2348 191 9658 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION - Elder Ellis Louden PLEDGE OF ALLEGIANCE - Councilman Boggerty ADOPTION OF AGENDA Page 1

REGULAR CITY COUNCIL MEETING - October 25, 2021 PAGE 2 ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. PRESENTATIONS 1. Dover Public Library Prime Time Family Program 2. Local Government Legal Support for American Rescue Plan Coronavirus State and Local Fiscal Recovery Fund PROCLAMATIONS 3. Dyslexia Awareness Month CONSENT AGENDA ADOPTION OF MINUTES 4. Special Council Meeting of October 11, 2021 5. Regular Council Meeting of October 11, 2021 COMMITTEE REPORTS 6. Economic Development Committee - September 14, 2021 7. Council Committee of the Whole Report - October 12, 2021 Utility Committee 8. Proposed Updates to Electric Service Handbook (Paul Waddell, Electric Director) (Committee recommendation: Approval of the proposed amendments to the Electric Service Handbook) Legislative, Finance, and Administration Committee 9. Proposed Budget Amendments to the Fiscal Year 2020 and 2021 Community Development Block Grant (CDBG) Action Plan (Tracey Harvey, Planner I) (Committee recommendation: Approval of the proposed Budget Amendments totaling $63,200.53 for Fiscal Year 2021, as corrected) Page 2

REGULAR CITY COUNCIL MEETING - October 25, 2021 PAGE 3 10. Proposed Ordinance #2021-22 Amending Chapter 46 - Fire Prevention and Protection, Article IV - Public Occupancies, Section 164 - Fees (Dave Hugg, Planning and Community Development Director) (Committee recommendation: amendments be drafted and presented for review at the First Reading) (Committee recommendation: Adoption of proposed Ordinance #2021-22, with amendments) (This item will be considered during the latter part of the meeting - see item #31) 11. Discussion - American Rescue Plan Act (ARPA) Framework (Councilman David Anderson, Councilman Gerald Rocha, Sr., and Councilman Ralph Taylor, Jr.) (Committee recommendation: Adoption of the framework as a non-binding item to offer guidance to the subcommittee ahead of the budget) 12. Discussion - Infrastructure Submissions for State Aid (Councilman Andre Boggerty) (Committee recommendation: Authorize the Interim City Manager to send the housing projects that were discussed as well as any projects that, in his judgement, would fit the criteria to the Governor’s office and send a copy of what was sent to members of City Council) 13. Proposed Approval of By-Laws - Dover Strong Fund, Inc. (Matt Harline, Interim City Manager) (Committee recommendation: Endorse the by-laws as submitted) 14. Annual Review of Investment Policy (Lori Peddicord, Controller Treasurer) (Committee recommendation: Approval of the submitted changes) 15. National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer Systems (MS4) Computer Software Annual Subscription (Sole Vendor) (Sharon Duca, Public Works Director) (Committee recommendation: Issue a purchase order to 2NDNATURE Software, Inc. for the 2NDNATURE software to assist with the documenting and reporting for the City's NPDES MS4 permit for the amount of $417,998.50 in FY2022 (to be budgeted for annually)) 16. Update on North Bradford Street – Street, Sidewalk and Tree Plan and Consultant Utilization (Sharon Duca, Public Works Director) (Committee recommendation: Utilize Century Engineering to develop a Concept Plan for Street and Sidewalk Improvement for North Bradford Street in accordance with the Scope of Service and Cost Proposal received in the amount of $40,000 (fixed rate plus expenses)) Page 3

REGULAR CITY COUNCIL MEETING - October 25, 2021 PAGE 4 Parks, Recreation, and Community Enhancement 17. Council President Sudler 18. First District 19. Second District 20. Third District 21. Fourth District 22. At-Large 23. Mayor Christiansen Legislative, Finance, and Administration Committee 24. City of Dover Impact and Permit Fees - Capital School District (Matt Harline, Interim City Manager) (Informational) QUARTERLY REPORTS 25. Quarterly Review - Capital Investment Plan (CIP) (April, May, and June) 26. Quarterly Revenue Report as of September 30, 2021 SEMI-ANNUAL REPORTS 27. Semi-Annual Inspection by City Manager - Robbins Hose Company APPOINTMENTS RECOMMENDED BY CITY COUNCIL 28. Appointment of Interim City Clerk - Traci McDowell (Effective October 18, 2021) APPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN 29. Dover Fourth of July Celebration Committee - Lori Peddicord - One-Year Term to Expire October 2022 (to fill the expired term of Jeffrey C. Dill) 30. Dover Public Library Advisory Commission - Councilman Fred Neil - Five-Year Term to Expire October 2026 (to fill the expired term of Scott W. Cole) ITEMS NOT ON THE CONSENT AGENDA ORDINANCES FIRST READING - The First Reading is offered on the Proposed Ordinance. Final action by Council will take place during the Second Reading on November 8, 2021. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. Page 4

REGULAR CITY COUNCIL MEETING - October 25, 2021 PAGE 5 31. Proposed Ordinance #2021-22 Amending Chapter 46 - Fire Prevention and Protection, Article IV - Public Occupancies, Section 164 - Fees (Dave Hugg, Planning and Community Development Director) (The Council Committee of the Whole Report of October 12, 2021 is listed on the agenda as #7) FIRST READING REFERRAL - The First Reading is offered on the Proposed Ordinance. It is recommended for referral to the Planning Commission for a public hearing on November 15, 2021 and that a Public Hearing before City Council be set for December 13, 2021 at 6:30 p.m., at which time the Final Reading and Council action will take place. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. 32. Ordinance #2021-25 - Lands of New Burton Storage, LLC. at 1427 New Burton Road Review of Rezoning Application for one parcel of land consisting of 1.0487 +/- acres (45,681.1 SF +/-). The property is zoned C-1A (Limited Commercial Zone). The proposed zoning is C-3 (Service Commercial Zone). The property is located on the east side of New Burton Road approximately 311 feet northeast of Garton Lane. The owner of record for the parcel is New Burton Storage, LLC. Property Address: 1427 New Burton Road. Tax Parcel: ED-05-085.11-01- 03.00-000. Planning Reference: Z-21-07. Council District 2. INTERIM CITY MANAGER’S ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING Page 5

Item #1. Dover Public Library bringing PRIME TIME to Delaware Page 6

Item #1. My Background and History Page 7

Item #1. ABOUT PRIME TIME  Created by the Louisiana Endowment for the Humanities (LEH) in 1991, PRIME TIME, Inc. (PTI) offers a set of unique, humanities-focused, and outcomes-based programs designed to engage, support and educate underserved children and families. Prime Time programs are proven to generate long- term improvements in family engagement and student academic achievement. Programs include family reading and discussion programs, teacher professional development workshops, and head start services. Prime Time programs aim to create communities in which children and their families develop into self-directed, self-motivated lifelong learners who are eager to absorb the world around them through literature, questioning/inquiry, and meaningful interaction with others. Page 8

Item #1. WHAT IS PRIME TIME FAMILY?  Prime Time Family offers a humanities-focused program designed to engage to 10-25 families and their 6 to 10 year old children in reading and discussion. Prime Time Family models strategies for continued family bonding through literature at home and builds the foundation for a lifelong love of reading.  Prime Time Family Reading takes place in one 90-minute session per week for six weeks. Programs are held in schools, libraries, or community centers in the evenings between. A storyteller reads children’s books that consist of culturally diverse stories from around the world. The discussion leader, or scholar, then guides the group to personally connect with the literature and think beyond shallow considerations of who, what, when, and whereby applying the Socratic method of open-ended questioning. The program demonstrates how literature can enrich one’s life, models strategies for continued family bonding through literature, and provides families critical information on library resources for continued reading once the program ends. Page 9

Item #1. A Typical Session Page 10

Item #1. Book Series Session 1 Session 2  Fairness  True Story of the Three Little Pigs by John Scieszka  The Story of Ruby Bridges by Robert Coles Session 3  Greed  The Fortune Tellers by Lloyd Alexander  The Empty Pot by Demi Session 4  Courage  Brave Irene by William Steig  Abiyoyo by Peter Seeger Session 5  Dreams  Fanny's Dream by Carolyn Buechner  Hey, Al by Arthur Yorinks Session 6  Cleverness  The Boy of the Three-Year Nap by Dianne Snyder  The Monkey and the Crocodile by Paul Galdone Page 11

Item #1. The Data 2015-2016 National DCS* Language Spring Percentile Rank Non-Prime Time Students (network average) 55% Students who attended Prime Time 68% Students attending 5+ Prime Time sessions 72% 2015-16 STEP Results (% of students on or above grade level at end of year) Non-Prime Time Students (network average) 71% Students who attended Prime Time 77% Students attending 5+ Prime Time sessions 88% Students that participated in Prime Time in the 2015-16 school year showed more growth in their language and print abilities (124 points of growth) and placed higher on national percentile rankings on the DSC language components than the ReNEW average (86 points of growth). They also had higher rates of achieving their end of year goal of being on-level for STEP. Page 12 *Developmental Skills Checklist (DSC)

Item #1. Awards and Partners Page 13

Item #2. Delaware Local Government Legal Support for American Rescue Plan Coronavirus State and Local Fiscal Recovery Fund September 22, 2021 Page 14

Item #2. Experience and Qualifications Barnes & Thornburg provides its clients with access to a national firm with a longstanding municipal finance and legal practice. Our attorneys advise on the full range of regulatory and administrative and government finance matters by serving as diligent advisers and effectual problem solvers. We have advised more than 600 local government clients on any number of matters – including access to public records requests, municipal finance and debt, procurement, general counsel services, utility matters, community corrections matters, and economic development projects. In addition, our firm serves as bond counsel for underwriters, issuers, borrowers, credit providers, trustees, and investors in a range of government financings. We have also represented our local government clients in Internal Revenue Service audits of tax-exempt bond issues and securities law matters with the Securities and Exchange Commission. American Rescue Plan Coronavirus State and Local Fiscal Recovery Funds Experience Importantly, we are currently advising clients on all aspects of the American Rescue Plan Act (ARPA) funds, including permissible uses, potential projects, and Treasury updates. Examples include:  We represent one of the largest counties in Indiana, which is scheduled to receive just over $16 million in ARPA funds over the next two years. Through our review, guidance, and collaboration with the county, we have successfully initiated HVAC/ventilation improvements at the county highway building, government center, and county courthouse, a cleaning unit for the county jail to mitigate the spread of COVID-19 in detained populations, and a large grant fund for small businesses, addiction, and mental health services.  We also represent municipalities that are scheduled to receive significantly fewer federal dollars under ARPA. One municipality in particular wanted to examine ways to impact better health outcomes, grant funding for housing, and job assistance training. Our team worked through these options and goals with local elected officials, and developed a comprehensive ARPA plan that addresses projects to impact each of these categories and maximizes the city’s almost $3.5 million in funds.  Our team was selected to advise one of the largest counties in the State of New York, which is scheduled to receive over $385 million in ARPA funds over the next two years. We have been hired to coordinate all aspects of administering federal funds on behalf of the county, including compliance and audit services, development of grant programs, review of COVID-19 projects, premium pay matters, and reviewing large scale water and broadband infrastructure projects. Our team works with governmental agencies to evaluate potential projects and unique opportunities that fit the specific community. The guidance from the Treasury is broad and changing, but it also has clear guidelines for eligible expenditures. The relationships we develop with local units of government put us in the role of trusted legal advisor, and we understand that the commitments and use of these funds will impact generations. We understand that individual communities have different priorities. One key aspect of our work is the development and understanding of what priorities are important to each community. ARPA funds can be used for many different types of projects and assistance – from grant programs for small businesses and non-profits to water/sewer infrastructure and broadband development. Similar Legislation Experience Throughout the pandemic, we have represented local units of government – cities, counties, and towns – advising on matters concerning the treatment of executive orders through purchasing of PPE and other supplies. Our experience includes working with the Indiana Finance Authority (IFA), a quasi-state agency, to set up a program to administer CARES Act dollars to local units. This program, similar in ways to other states but also unique to Indiana, was set up to be a reimbursement-style program. Our team reviewed btlaw.com | 1 Page 15

Item #2. the initial CARES Act guidance from the Treasury and advised local units on permissible expenditures. We then worked with the IFA and local governments to get projects and expenditures approved, submitted the appropriate paperwork for reimbursement, and ensured that our clients maintained appropriate records for future audits. Proposed Team Thomas McGonigle Tom will serve as the team lead and be the primary point of contact for delegating work. He will handle the evaluation of projects and initiatives and assess those opportunities in light of changing Treasury guidance. In a career that spans more than two decades, Thomas has distinguished himself as an adept and formidable commercial litigator for administrative law matters and an attorney that public entities in Delaware trust to provide targeted leadership and strategic guidance on high-profile initiatives. Veronica J. Schilb Veronica will be the primary day-to-day contact for local units of government. She has developed an unmatched knowledge base within the guidance and various categories of eligible expenditures. She has assisted clients in navigating projects to address health disparities within different socioeconomic groups, various water and sewer infrastructure projects, the development and implementation of broadband projects, county and municipal infrastructure projects to address the negative impacts of COVID-19, and the establishment of grant programs to assist small businesses and non-profits. Jacob A. German Jacob focuses his legal practice on state government services and municipal funding matters for counties, cities, and towns. His duties for local government clients range from general counsel services for the county government to economic development strategy for redevelopment commissions. Jacob also structures municipal bond deals for government entities. Jacob represents clients in a number of issues before the executive branch in Indiana. Focusing on government contracts and executive branch procurement, Jacob represents such clients in a wide array of Indiana contract matters, including those with the Department of Correction, the Department of Child Services, the Department of Revenue, the Department of Natural Resources, and the Department of Transportation. Sawyer M. Traver Sawyer will provide associate level support. A conscientious practitioner, Sawyer handles a range of real estate and development activities and has work with state and local government entities in Delaware. btlaw.com | 2 Page 16

Item #2. Dustin W. Meeks Dustin will handle a significant amount of the day-to-day research and review. He brings an extensive background in the municipal finance space, including the development of projects using ARPA funds. Whitney Potts Whitney will provide paralegal support. Whitney offers extensive project management experience and attention to detail as a real estate paralegal, assisting with a wide range of commercial and residential real estate transactions and land use matters. Her work ethic, organization and collaborative nature are important to her clients as she provides insight on real estate-related matters. btlaw.com | 3 Page 17

Item #2. Consideration of Opportunity to Coordinate and “Force Multiply” (i.e., Leverage) Local Government American Rescue Plan Act (ARPA) Funds with State of Delaware ARPA Funds For Infrastructure Projects Form must be completed in full to be considered. Submit complete form & budget sheet electronically to Claire DeMatteis, Special Assistant to the Governor: claire.dematteis@delaware.gov Attachments or other materials may be included along with this form. GENERAL INFORMATION Jurisdiction Name: Address: Primary Contact Person: Title: E-mail Phone: Federal Tax Identification Number: ___________________________________________ DUNS number: ___________________________________________________________ PROJECT OVERVIEW – must match proposed budget Local ARPA Funds Proposed State ARPA Funds Total Estimated Project Costs $ $ $ Page 18

Item #2. INFRASTRUCTURE EXPENDITURE SUBCATEGORIES TO COORDINATE ARPA FUNDS The State of Delaware is seeking information from local governments (towns, cities, counties) that would like to coordinate and “force multiply” (i.e., leverage) their local ARPA funds for eligible Infrastructure and Broadband projects. Please indicate, in the table below, the subcategory of Infrastructure project(s) that your jurisdiction is considering, the amount of local ARPA funds that you plan to allocate towards the project, and State ARPA funds that would be needed to successfully complete the project(s). 1. Expenditure Category: Infrastructure Local ARPA Funds Needed State ARPA Funds Clean Water: Centralized wastewater 1.1 treatment Clean Water: Centralized wastewater 1.2 collection and conveyance Clean Water: Decentralized 1.3 wastewater Clean Water: Combined sewer 1.4 overflows Clean Water: Other sewer 1.5 infrastructure 1.6 Clean Water: Stormwater 1.7 Clean Water: Energy conservation 1.8 Clean Water: Water conservation 1.9 Clean Water: Nonpoint source 1.10 Drinking Water 1.11 Drinking Water: Transmission & distribution 1.12 Drinking Water: Transmission & distribution – lead remediation 1.13 Drinking Water: Source 1.14 Drinking Water: Storage 1.15 Drinking Water: Other water infrastructure 1.16 Broadband: “Last Mile” projects 1.17 Broadband: Other project 2 19 Page

Item #2. INFRASTRUCTURE PROJECT DETAILS For each infrastructure expenditure subcategory, listed in the table on page 2, provide: 1. FULL PROJECT DESCRIPTION – include the following details, as applicable:  Describe the proposed ARPA infrastructure project.  What is the timeline for the project?  Describe primary delivery mechanisms and/or partners.  Provide example(s) of community engagement to assess local needs and align funds with local priorities. 2. PROJECT OUTCOMES  What are intended outcomes for the project?  What performance metrics will be used?  Describe at least two anticipated measurable outcomes for your proposed project. 3. DESCRIBE FISCAL OVERSIGHT / INTERNAL CONTROLS  Briefly describe your jurisdiction’s fiscal oversight / internal controls to minimize opportunities for fraud, waste, and mismanagement.  How does your jurisdiction plan to segregate ARPA funds from other funds for purposes of identification, tracking, reporting and audit? 4. PROJECT BUDGET  Please provide an estimated project budget for each proposed infrastructure expenditure subcategory project, as listed on page 2. 3 Page 20

Item #2. THE JURISDICTION CERTIFIES TO THE BEST OF ITS KNOWLEDGE: a. The information submitted to the State of Delaware are in this form is true and correct. b. The jurisdiction is in compliance with applicable laws, regulations, ordinances and orders applicable to it that could have an adverse material impact on the project. Adverse material impact includes lawsuits, criminal or civil actions, bankruptcy proceedings, regulatory action by a governmental entity or inadequate capital to complete the project. c. The jurisdiction is not in default under the terms and conditions of any grant or loan agreements, leases or financing arrangements with its other creditors that could have an adverse material impact on the project. d. The jurisdiction must disclose, and will continue to disclose, any occurrence or event that could have an adverse material impact on the project. THE JURISDICTION UNDERSTANDS: 1. This form and other materials submitted to the State, may constitute public records subject to disclosure under Delaware’s Public Records Law. The applicant may mark documents “confidential” if the documents contain sensitive information. 2. Submitting false or misleading information may result in the jurisdiction being found ineligible for the jurisdiction to leverage its local ARPA funds with the State of Delaware’s ARPA funds. YES NO (circle one) I certify that the requested funding is needed to successfully complete this project in our jurisdiction. Signature Date Authorized Representative of Local Government PRINTED NAME: TITLE: JURISDICTION NAME: __ 4 Page 21

Item #3. Page 22

Item #4. SPECIAL CITY COUNCIL MEETING A Special City Council Meeting was held on October 11, 2021 at 5:15 p.m. with Council President Sudler presiding. Members present were Mr. Anderson (arrived at 5:17 p.m.), Mr. Boggerty, Mr. Neil, Mr. Hare, Mrs. Arndt, Mr. Rocha, and Mr. Taylor. Council staff members present were Mr. Rodriguez and Mrs. Sapp. Mayor Christiansen was also present. ADOPTION OF AGENDA Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Hare moved to recess into Executive Session pursuant to 29 Del. C. §10004 (b)(1) Discussion of an individual citizen's qualifications to hold a job or pursue training unless the citizen requests that such a meeting be open, 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents (§10002(o)(1) - any personnel, medical or pupil file, the disclosure of which would constitute an invasion of personal privacy, under this legislation or under any State or federal law as it relates to personal privacy) and 29 Del. C. §10004 (b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open The motion was seconded by Mr. Neil and unanimously carried. The Special Council Meeting recessed into Executive Session at 5:16 p.m. The Executive Session adjourned at 5:59 p.m. ACTION RESULTING FROM THE EXECUTIVE SESSION Personnel Matters During the executive session, members of Council were briefed on the City Clerk’s Office. Mr. Hare moved that City Council offer Mrs. Traci McDowell a temporary position, no more than six months at a rate of $53.00/hour. The motion was seconded by Mr. Rocha and unanimously carried. Mr. Neil moved for adjournment, seconded by Mrs. Arndt and unanimously carried. The Special Council Meeting adjourned at 6:01 p.m. JANELLA MAE T. SAPP INTERIM CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Special Meeting of October 11, 2021 are hereby approved. Page 23

Item #4. SPECIAL COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 2 ROBIN R. CHRISTIANSEN MAYOR /JTS S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2021\10-11-2021 SPECIAL COUNCIL MEETING - ES ACTION (PUBLIC) - Personnel Matters and Update on Personnel Matters.wpd Page 24

Item #5. REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held on October 11, 2021 at 6:30 p.m. with Council President Sudler presiding. Council members present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Mr. Hare, Mrs. Arndt, Mr. Rocha, and Mr. Taylor. Staff members present were Deputy Chief Spicer, Ms. Peddicord, Mr. Harline, Mr. Hugg, Mr. Rodriguez, Mrs. Sapp, and Mrs. Ramsey. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 6:15 p.m., prior to commencement of the Official Council Meeting. Council President Sudler declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. Steven Hall, 326 North Bradford Street, spoke about the need for a small playground in the General Green Development and the need for driveways on North Bradford Street. INVOCATION The invocation was given by Elder Ellis Louden. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilman Neil. ADOPTION OF AGENDA Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Mr. Hare moved for adoption of the consent agenda, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). ANNEXATION/REZONING OF PROPERTY LOCATED AT 633 PERSIMMON TREE LANE Mr. David Hugg III, Director of Planning and Community Development, reviewed the Petition to Annex and Rezone property. The Planning Commission recommended the annexation of the property with the zoning designation of RC - Recreational and Commercial Zone, as submitted. Public Hearing - Zoning Classification Members considered a request for the rezoning of property proposed for annexation located at 633 Persimmon Tree Lane, consisting of 3.1707+/- acres, owned by Dover Indoor Tennis, Inc. The property is currently zoned AR - Agricultural Residential District (Kent County zoning Page 25

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 2 classification) and the proposed zoning is RC - Recreational and Commercial Zone (City of Dover zoning classification). A public hearing was duly advertised for this time and place to consider the rezoning of property located at 633 Persimmon Tree Lane, owned by Dover Indoor Tennis, Inc. Council President Sudler declared the public hearing open. There being no one present wishing to speak, Council President Sudler declared the public hearing closed. Adoption of Annexation Resolution No. 2021-24 Members considered Annexation Resolution No. 2021-24 for property located at 633 Persimmon Tree Lane, owned by Dover Indoor Tennis, Inc. By motion of Mr. Neil, seconded by Mr. Rocha, Council, by a unanimous roll call vote, adopted Resolution No. 2021-24, as follows: A RESOLUTION APPROVING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE CITY OF DOVER. WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City in accordance with Title 22, Chapter 1, Section 101 of the Delaware Code (22 Del.C.§ 101); and WHEREAS, the Mayor and Council deem it to be in the best interest of the City of Dover to include an area contiguous to the present City limits, and hereinafter more particularly described, within the limits of the City of Dover; and WHEREAS, the Charter of the City of Dover provides that if an annexation is petitioned by all owners of all property considered for annexation, no election shall be required. For an annexation petition not requiring an election, such petition shall be processed in accordance with procedures established for amendments to the zoning map, specified in Dover Code, Appendix B - Zoning. All annexation petitions shall be processed concurrently with the rezoning of the property considered for annexation and shall be subject to public hearing before City Council. Public notice shall be completed in accordance with the provisions of the Dover Code relating to amendment of the zoning map. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1. That the following described area, situated in Little Creek Hundred, Kent County, State of Delaware, along with all adjacent paths, sidewalks, roadways, and rights-of-way in their entirety, shall be annexed to and included within the limits of the City of Dover: ALL that certain tract, piece or parcel of land with the improvements erected thereon, situated in Little Creek Hundred, Kent County, State of Delaware, lying along the Northwesterly side of Persimmon Tree Lane, and being bounded on the North by lands now or formerly Dover International Speedway, on the East by lands now or formerly Page 26

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 3 Persimmon Tree Properties, LLC (Parcel 15.00) and other lands now or formerly of Persimmon Tree Properties, LLC (Parcel 34.00), on the West by lands now or formerly Dover International Speedway, and being more particularly bounded and described as follows, to-wit: BEGINNING at a point in the center line of Persimmon Tree Lane, at a common corner for this lot and said lands of Persimmon Tree Properties, LLC (Parcel 34.00); THENCE with the centerline of Persimmon Tree Lane, South 50 degrees 27 minutes 10 seconds West 400.00 feet to a point at a corner for this lot; THENCE leaving said centerline, North 38 degrees 54 minutes 50 seconds West 30.55 feet to a corner for said lands of Dover International Speedway; THENCE with said lands of Dover International Speedway the following four (4) courses and distances: (1) North 38 degrees 54 minutes 50 seconds West 299.45 feet to a point; (2) North 50 degrees 27 minutes 10 seconds East 225.00 feet to a point; (3) North 38 degrees 54 minutes 50 seconds West 35.00 feet to a point; (4) North 50 degrees 27 minutes 10 seconds East 175.00 feet to a point in the line of said lands of Persimmon Tree Lane (Parcel 15.00); THENCE with said lands Persimmon Tree Properties, LLC (Parcel 15.00), South 38 degrees 54 minutes 50 seconds East 156.10 feet to a common corner for said lands of Persimmon Tree Lane, LLC (Parcel 15.00) and Persimmon Tree Lane, LLC; THENCE with Persimmon Tree Lane, LLC (Parcel 34.00), South 38 degrees 54 minutes 50 seconds East 208.90 feet, passing over an iron pipe at 339.77 feet, to the place and point of BEGINNING. CONTAINING within said metes and bounds 138,116.6 square feet (3.1707 acres) of land, more or less. 2. That the above described property shall be annexed into the City of Dover with a zoning classification as set by City Council and in accordance with the zoning map and environs then in force, effective upon such lands being included within the limits of the City of Dover. 3. That the certified copy of this resolution of annexation, together with a plot of the area annexed, shall be filed for record with the Recorder of Deeds of Kent County. 4. That the effective date of this resolution shall be the 12th day of October, 2021 at 12:01 a.m. ADOPTED: OCTOBER 11, 2021 Page 27

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 4 Final Reading/Adoption of Rezoning Ordinance #2021-16 Members considered Ordinance #2021-16 rezoning property located at 633 Persimmon Tree Lane, owned by Dover Indoor Tennis, Inc. Mr. Neil moved that the Final Reading of Ordinance #2021-16 be acknowledged by title only, seconded by Mr. Boggerty and unanimously carried. (The First Reading of the ordinance was accomplished during the Council Meeting of August 9, 2021.) Mr. Neil moved for approval of the rezoning, as recommended by the Planning Commission. The motion was seconded by Mr. Rocha and, by a unanimous roll call vote, Council adopted Ordinance #2021-16, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 633 PERSIMMON TREE LANE WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the limits of the City of Dover; and WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property described below from AR - Agricultural Residential District (Kent County zoning classification) to RC - Recreational and Commercial Zone (City of Dover zoning classification). NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning Ordinance of the City of Dover have been amended by changing the zoning designation from AR - Agricultural Residential District (Kent County zoning classification) to RC - Recreational and Commercial Zone (City of Dover zoning classification) on that property located at 633 Persimmon Tree Lane, consisting of 3.1707 +/- acres, owned by Dover Indoor Tennis, Inc. (Tax Parcel: LC-00-058.00-01-32.00-000; Planning Reference: AX-21-03; Council District: 3) ADOPTED: OCTOBER 11, 2021 ADOPTION OF MINUTES-REGULAR COUNCIL MEETING OF SEPTEMBER 27, 2021 The Minutes of the Regular Council Meeting of September 27, 2021 were unanimously approved by motion of Mr. Hare, seconded by Mr. Neil and bore the written approval of Mayor Christiansen. COUNCIL COMMITTEE OF THE WHOLE REPORT – SEPTEMBER 28, 2021 The Council Committee of the Whole Meeting was held on September 28, 2021 at 6:02 p.m. with Council President Sudler presiding. Members of Council present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Mr. Hare, Mrs. Arndt, Mr. Rocha, and Mr. Taylor. Mayor Christiansen was also present. Civilian members present for Page 28

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 5 their Committee meetings were Mr. Shelton (Safety Advisory and Transportation), Mr. McCutchen (Utility), and Mr. Contant (arrived at 6:03 p.m.) and Mr. Shevock (Legislative, Finance, and Administration). COUNCIL COMMITTEE OF THE WHOLE Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. UTILITY COMMITTEE The Utility Community met with Chairman Rocha presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Hare and unanimously carried. Evaluation of Bids - Inflow and Infiltration Evaluation (Jason Lyon, Director of Water and Wastewater) Mr. Jason Lyon, Director of Water and Wastewater, reviewed the background and analysis regarding the evaluation of bids for the inflow and infiltration evaluation. Staff recommended awarding the contract to Reybold Construction Technologies, LLC, for the City of Dover Inflow and Infiltration Removal Project, Bid #22- 0003WW, for the amount of $488,914.50. Mr. Hare moved to recommend approval of staff's recommendation, seconded by Mr. Neil. Responding to Mr. Taylor, Mr. Lyon stated that the procurement policy was to submit the evaluation as a public bid and City staff had reached out to minority vendors in this category but, unfortunately, there were not a lot in this particular area. Responding to Mr. Taylor, Mr. Lyon stated that he could not guarantee anything but he was fairly confident that the $488,914.50 would encompass all of the City’s needs to finish the project because they had done a lot of research. The motion to recommend approval of staff's recommendation was unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committees’ recommendation, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Page 29

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 6 Mr. Anderson moved to recess of the Utility Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting recessed at 6:08 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. United Way - Request for American Rescue Plan Act (ARPA) Funds (Michelle A. Taylor, President and Chief Executive Officer, United Way) Ms. Michelle Taylor, President and Chief Executive Officer of United Way, reviewed a presentation from United Way of Delaware and the Delaware Racial Justice Collaborative entitled "Learning Pod Collaborative Fighting for Equity for Our Dover Students," dated September 21, 2021. Responding to Mrs. Arndt, Ms. Taylor stated that the learning pods would be taking place at the Boys and Girls Club and the Green Beret Project. She noted that the First State Community Action Agency wanted to start some as well. Responding to Mrs. Arndt, Ms. Taylor stated that the pod size could vary. She explained that there was a total of about 100 students, but the ratio was about one teacher to about ten students and the age/grade could range anywhere from kindergarten to twelfth grade in a single pod. Ms. Taylor noted that the staff was meeting each child where they were academically and working with their teachers and the school districts to ensure they were getting the support they needed. Responding to Mrs. Arndt, Ms. Taylor stated that the pod educators were not teachers, they were more community-based organizations in partnership with the school districts. She explained that over the past year they had worked with the school districts to do virtual tutoring and they still had a contract with them. Ms. Taylor noted that they had brought tutors on site for their expertise and in some cases brought a liaison in for trauma or social service support if needed. Responding to Mrs. Arndt, Ms. Taylor stated that in most cases they coordinated with the school to provide transportation to and from the pods but they had some money in their budget for transportation. She explained that in some cases a pod may serve two separate school districts. Ms. Taylor gave the example that if a pod was serving both Capital School District and Caesar Rodney School District and it was located within Caesar Rodney’s District, Caesar Rodney may do transportation but Capital may not, so a mode of transportation would need to be figured out for the Capital School District students. Page 30

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 7 Responding to Mr. Taylor, Ms. Taylor stated that the 85% participation rate that was mentioned in the presentation was measured from the beginning of the program to the end of the summer which was almost a full year’s attendance. She noted that each pod reported their attendance monthly. Responding to Mr. Taylor, Ms. Taylor stated that they shared a space with Delaware Multicultural and Civic Organization (DEMCO) and were trying to figure out how to expand other grassroots partners in this project as well. Responding to Mr. Boggerty, Ms. Taylor stated that the pods met daily, five days a week. Responding to Mr. Boggerty, Ms. Taylor stated that the students were fed at the pods. She noted that they had also partnered with the Division of Social Services (DSS) so if things needed to be sent home for the weekend or if DSS needed to get involved the families would have additional support. Responding to Mayor Christiansen, Ms. Taylor stated that to run the entire program the cost was about three million dollars. She explained that she had a funder that she was currently working with and was considering making a commitment for one million dollars for two years because they wanted to focus on this program for 24 months. Ms. Taylor noted that she was also working with the school districts to come up with two million dollars for two years. She stated that there were about 1,000 children in the pods and they were looking for each district to contribute their percentage from their funding and United Way would have to raise the other third which was why she was present that night. Responding to Mr. Contant, Ms. Taylor stated that they would be using the same research sources as the school districts. She explained that the districts had given them the programs that were used in the schools. Ms. Taylor noted that the pods could be thought of as an extension of the school day and that they did not work without the school district. She explained that the school districts needed them to reach the students that had the highest needs, and they needed the school districts to be successful. Responding to Mr. Contant, Ms. Taylor stated that the students would be at the pods for about two to three hours, and they had committed to the school districts to provide 45 minutes of math and 45 minutes of English Language Arts (ELA). She explained that for the remainder of the time at the pods they wanted to do fun things with the students because they also wanted to create a love of learning so that when the students went back into their school day they would be better students. Responding to Mr. Contant, Ms. Taylor confirmed that the students were broken up by location, not by grade. Responding to Mr. Contant, Ms. Taylor stated that they would consider breaking the pods down by grade rather than location if they could get transportation for Page 31

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 8 everyone. She explained that each pod could serve up to five different school districts so if staff had 40 or 50 students, they may try to break them down into smaller pods by grade but for pods with only ten or fifteen students that may be harder to do. Responding to Mr. Contant, Ms. Taylor stated that they would try to specifically look for City of Dover individuals for the 100 students that they were going to target. She explained that she had met with Dr. Tony Allen, President of Delaware State University, that day and, due to the low percentage of African Americans entering college that were not prepared, he would like United Way to have a greater focus on students in the vicinity, especially since Delaware State University had just acquired Wesley College in downtown Dover. Responding to Mr. Contant, Ms. Taylor stated that when the time came to move this item beyond informational, she could provide the contract to committee members for review. Ms. Anne Smith, Central Delaware National Association for the Advancement of Colored People (NAACP), stated that she thought this was a great program but suggested that Ms. Taylor look for retired teachers rather than using people who were not certified to teach. She noted that the Boys and Girls Club was quite far away in Wyoming, Delaware so she was not sure how many students they would reach there but she supported Dr. Allen’s suggestion to look for inner-City students in the Dover area. Mr. Hare moved to refer this item to staff for qualification of supplemental ARPA appropriation, seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committees’ recommendation, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Discussion - Weatherization and Maintenance of the Post Office Building at 55 Loockerman Plaza (Matt Harline, Interim City Manager) Mr. Matt Harline, Interim City Manager, provided an update on the Post Office Building at 55 Loockerman Plaza to include the following: • The City would receive the keys to 55 Loockerman Street on Thursday, September 30, 2021. • The Post Office had given the City notice that they wanted to be released from their lease of the building since their new building was complete and they were in the final stages of cleaning out the old property. • The Post Office had advised the City that they would be cutting off utilities which would then be billed to City Hall. This would most likely go over budget regardless of the amount of weatherization that may be done due to the City not knowing when the building would be turned over and therefore Page 32

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 9 not budgeting for the utilities, but Mr. Harline stated that he may have a potential solution for this. • The building as it currently existed was permitted for a specific use group in the Building Code so changing it to other uses in the interim may be difficult. Mr. Harline noted that any use where a lot of people would be using the entire building could trigger substantial upgrades per the Code. He noted that there was no sprinkler system so using the entire area for occupancy or use would probably be difficult. • Things that were allowed when the building was upgraded in the seventies were no longer allowed. • Non-conforming uses were grandfathered for the City but if someone else used the building they would have to bring it up to Code. • There were multiple concerns regarding the building to include: • Structural concerns (the wall on the library side was bowed out slightly) and there were cracks in the basement (which may or may not be signs of foundational problems). • The roof leaked which had cause wood rot and there were serious leaks in the dormers on the top floor of the building. • There was an antiquated heating, ventilation, and air conditioning (HVAC) unit in the basement that was functional but was not a perfect system when the building was occupied. Mr. Harline stated that it would be a challenge to keep the HVAC working well enough to prevent rot and keep the water lines from bursting in the winter. • There was almost certainly asbestos in the floor tiles and possibly elsewhere. • There may be polychlorinated biphenyls (PCB’s) in the transformer of the basement. • There may be lead paint. • There was mold (although it was not known if it was severe). • Long-term reuse would involve substantial investment and demolition may end up being the best option. Mr. Harline stated that his recommendation was to secure the perimeter of the building with fencing and do regular visits to the building. He explained that the Post Office had informed the City that some people had been sleeping on the back dock of the building so by adding fencing it would make it less possible for people to get on the back dock. Mr. Harline noted that aggressive weatherization would need to be done including covering the windows with plastic although as minimally as possible, especially in the front, but the utility bills could be high. He stated that there was a second floor to the building with several offices so they would try to find a way to minimize heating and cooling loss on that floor. Mr. Harline explained that the final part would be to seek bids for a structural engineer to find out if the building was stable and sound for renovation. He noted that they also wanted to talk to some other government partners to get discussion started to see if there were options for the Federal Government to help out because it was a fairly central location. Page 33

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 10 Responding to Mr. Anderson, Mr. Harline stated that the possible solution for the budget was that there was a lease for the parking lot that had been renewed around 2000 or 2008 which meant the Post Office owed $7,700 annually for parking. He explained that this had not been collected and the City had received a check earlier that day for $33,000 which he believed was payment for the parking lease but staff was trying to investigate it to confirm. Mr. Harline noted that the $33,000 had not been budgeted in revenue and could possibly cover some of the cost this project would incur. He stated that a structural engineer would probably run in the neighborhood of $15,000 plus or minus to get a thorough review and that is what he would like to move forward with. Mr. Harline explained that the City was a long way from coming up with a long-term plan but the first thing to do was find out if the building was safe so he was asking to move forward with getting a structural engineer which was not budgeted. Responding to Mr. Boggerty, Mr. Harline stated that if the structure was sound and could be rehabilitated that would be the first and best thing to do. He explained that he did not know if it would be a solution for parking in the downtown district if demolished, but it was his understanding that there was a possibility that there may be an interest in the property parking for State employees. Mr. Harline noted that it was a beautiful location for different options that would need to be looked into. Responding to Mr. Boggerty, Mr. Harline stated that he did not know how it would work if it was turned into State parking. He explained that Ms. Tina Bradbury, Downtown Dover Partnership, had accompanied him to the property and had some ideas but nothing had been looked into. Responding to Mr. Rocha, Mr. Harline stated that if the asbestos tiles were kept damp and the friable asbestos could be kept from getting into the air it could be managed pretty well. He explained that if there was asbestos in the insulation or other places where it would be much more friable then it would require more tenting and more expense. Mr. Harline stated that there may be some environmental hazards in the basement so he thought there would be some expense. He explained that in the worst-case scenario, the environmental costs could be more than the physical demolition of the building. Responding to Mr. Rocha, Mr. Harline stated that the first thing to do would be the structural report to see if the foundation had issues, if the report showed that all that could be salvaged were I-Beams, then they would need to look into an environmental assessment which would be a separate assessment by a separate company. He explained that whether the building was reused or demolished an environmental assessment would need to be done. Responding to Mr. Sudler, Mr. Harline stated that he believed the building was built in 1964. Responding to Mr. Sudler, Mr. Harline stated that they believed there was lead- based paint in the building. Page 34

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 11 Responding to Mr. Hare, Mr. Harline stated he thought it was best to start with a structural assessment rather than an environmental assessment to ensure the structure was sound. He explained that the environmental assessment would be another expense so if it could be held off until the next budget year that would be better. Mr. Harline noted that any environmental issues could most likely be encapsulated and left in the building for the foreseeable future. Mr. Hare stated that if the environmental assessment could dictate whether or not the building should be torn down then it was his suggestion to start with that assessment first and follow it up by the structural assessment if it was warranted. Mr. Harline stated that a structural assessment would still need to be done to do the demolition work properly. Responding to Mr. Boggerty, Mr. Harline stated that his wild guess was that the City would be lucky to demolish the building for less than one million dollars. Responding to Mr. Boggerty, Mr. Harline stated that they had figured that the utilities for the building would be around $1,500 a month at the minimum but it was still speculation based on other buildings that were similar. Mr. Sudler stated that he believed it would cost much less than one million dollars to demolish the building. Mrs. Arndt stated that she agreed with the need for the assessment of the building and securing the building, but she wanted to make sure that it was maintained to look like a feature of the gateway to downtown Dover. Responding to Mr. Rocha, Mr. Harline stated that the lease with the Post Office had been unique, but he had glanced through it. He explained that he could get some information on the past maintenance, on how it came to be, and if there were other buildings the City was leasing that could run the risk of falling into the same situation. Responding to Mr. Contant, Mr. Harline stated that he believed the building was 3,400 square feet but he could get that information to him. Mr. Contant stated that his recommendation would be to demolish the building based on the issues talked about and the cost to repair them. He explained that he agreed that the environmental assessment should be the first step and the City should try to put the cost of the structural engineer on the company it contracts with for the demolition. Mr. Contant asked what the current setback for the building was and what the cost was for weatherization and putting up a fence. Page 35

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 12 Mr. Harline stated that staff had decided they needed to put up a fence that day and it would probably require some surveillance periodically as well to keep people from sleeping there. Responding to Mr. Contant, Mr. Harline stated that what he was asking for was the ability to spend in the neighborhood of $30,000 and the first choice would be to use the money that just became available for this project. He explained that he had spoken to Ms. Lori Peddicord, Controller/Treasurer, and Mr. Jeff Dill, Budget Analyst, and there was not a source for $30,000 out of the general fund. Responding to Mr. Contant, Mr. Harline stated that his original reason for bringing this item forward that night was to get a start on the project. He explained that he would get more information to the Committee as staff got a chance to have more data on the project. Responding to Mr. Taylor, Mr. Harline stated that the City did not have a structural engineer on staff. He explained that the City did have an environmental scientist on staff, but their expertise was in storm water. Mr. Sudler recommended that Mr. Harline look into Apha Engineering for a structural report. Mr. Harline stated that the City would seek bids from several different contractors for engineers. Ms. Anne Smith, Central Delaware NAACP, suggested that the City partner with an engineer and barter for the assessment. Responding to Mr. Sudler, Mr. Harline stated that he could provide the estimates for the environmental assessment, structural engineering report, and weatherization so Council could see them individually. Mr. Hare moved to recommend approval for weatherization of the Post Office Building at 55 Loockerman Plaza and to conduct an environmental assessment and structural engineering report up to $30,000. The motion was seconded by Mr. Hare and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committees’ recommendation, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Sale and Disposition of Excess Real Property (Matt Harline, Interim City Manager) Mr. Matt Harline, Interim City Manager, reviewed the background and analysis regarding the sale and disposition of excess real property for properties located at 145 North Ann Avenue, 710 Slaughter Street, 423 Collins Drive, and 131 North Kirkwood Street. Page 36

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 13 Staff recommended reviewing the requests for the three parcels of land that had been properly declared surplus and determining to which non-profit organization they should be donated. Exemption E under Section 2-244 (e) (5) could be applied to the property at 131 N Kirkwood Street and may be donated to a non-profit organization. Furthermore, direct staff to prepare such documents as may be necessary to ensure that any stipulations are met for the use of the property. Responding to Mr. Sudler, Mr. Harline confirmed that in saying “giving away” he meant gifting property to a non-profit organization. Ms. Faye White, 101 Babb Drive, Luther Village II Dover, Delaware reviewed the documents she had submitted regarding her request for a building for her non-profit organization, A 2nd Chance - A Haven for Abused-N-Battered Women and Children, Inc. Responding to Mr. Taylor, Ms. White stated that when she was operating A 2nd Chance in Philadelphia, Pennsylvania she operated from her own home and therefore had no over-head expenses, she utilized her own finances to keep the non- profit going. Mr. Taylor stated that he thought the best thing to do would be to table the discussion regarding A 2nd Chance so that members of the Committee could meet with Ms. White to discuss the best route to take and give Ms. White an opportunity to put her ideas in writing so she would have a roadmap going forward. Responding to Mr. Rocha, Ms. White clarified that the name of the non-profit was not just A 2nd Chance, the full name was A 2nd Chance - A Haven for Abused-N- Battered Women and Children, Inc. Responding to Mr. Rocha, Ms. White confirmed that her organization was a registered 501(c)(3) non-profit. Ms. Anne Smith, Central Delaware NAACP, stated that she would be submitting Ms. White’s proposal to the Central Delaware NAACP to see if they could help her in her efforts to establish the organization. Mr. Harline stated that his recommendation would be for the City to hold onto the property at 423 Collins Drive and to work with the National Council on Agricultural Life & Labor Research Fund, Inc. (NCALL) and Habitat for Humanity for 131 North Kirkwood Street, 145 North Ann Avenue, and 710 Slaughter Street. He explained that it would require a separate motion for Council to decide to donate 131 North Kirkwood Street to a non-profit since it had not been previously declared surplus. Mr. Neil moved to recommend approval of staff’s recommendation to approve the exception to donate 131 North Kirkwood Street to a non-profit organization, seconded by Mr. Hare. Page 37

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 14 Mr. Tolano Anderson, 50 Dove Creek Terrace Dover, Delaware, stated that he supported all of the non-profits that had been mentioned but he felt it was a disservice for the City to give the properties away when there were citizens interested in purchasing them. He noted that while the properties had been listed in the past, he believed they had been overpriced. Mr. Anderson explained that he had a specific interest in the property at 710 Slaughter Street because he owned several properties close to it and he was also interested in the two vacant lots across the street from it as well. Responding to Mr. Anderson, Mr. Tolano Anderson confirmed that he was only interested in the 710 Slaughter Street property and the two vacant lots the City owned that were directly across the street from it. He noted that one lot was buildable and the other was not. The motion to recommend approval of staff’s recommendation to approve the exception to donate 131 North Kirkwood Street to a non-profit organization was unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committees’ recommendation, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Mr. Neil moved to recommend approval of staff’s recommendation to donate 145 North Ann Avenue to a non-profit organization, seconded by Mr. Sudler and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committees’ recommendation, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Responding to Mrs. Arndt, Mr. Harline stated that if the NCALL and Habitat for Humanity could not come to a decision amongst themselves about who the property would go to, it could come back to Council to settle any dispute. He noted that The Good Neighbor Next Door program had indicated that they were interested in the property at 131 North Kirkwood Street, but he did not know that it was a registered non-profit organization. Mr. Neil moved to recommend approval of staff’s recommendation to donate 145 North Ann Avenue to a non-profit organization, seconded by Mr. Sudler and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committees’ recommendation, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Page 38

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 15 Mr. Anderson stated that 710 Slaughter Street would be left on the table for discussion and asked that Mr. Harline bring that property back and inform the Committee what was happening with it at a later time. Mr. Neil moved for adjournment of the Legislative, Finance and Administration Committee meeting, seconded by Mrs. Arndt and unanimously carried. Meeting adjourned at 7:47 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Prioritization of City of Dover State Capital Transportation Program (CTP) Projects (David Hugg, III, Planning and Community Development Director) Mr. David Hugg, III, Planning and Community Development Director, reviewed the background and analysis regarding the prioritization of City of Dover State Capital Transportation Program (CTP) projects. Staff recommended approval of the 2021 transportation prioritization list. Mr. Hare moved to recommend approval of staff’s recommendation. The motion was seconded by Mr. Boggerty. Mr. Hugg noted that there were revisions made to items two and ten of the 2021 Transportation Project Prioritization list. He explained that item two had been corrected to read “Saulsbury Road” instead of “Scarborough Road” and he had included a comment about the plans for Senator Bikeway in the description for item ten. Mr. Hugg noted that he had received a question from Mr. Chris Asay asking about the extent of work on West Street, but he was unable to answer the question at that point in time. He stated that the extent of work on West Street did not affect the priority, but it would potentially affect the scope of the project. Mr. Anderson urged members of Council and the public to make comments on the CTP project and advised that the Delaware Department of Transportation (DelDOT) was taking public comments. He noted that if anyone needed the email address to submit comments, he could have it emailed out. Mr. Anderson stated that after the item was adopted, he would like to make a motion to formally support the requests for appropriation to fund the Garrison Oak Connector Road. Page 39

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 16 Mr. Hare moved to recommend approval of the 2021 transportation prioritization list, as recommended by staff. The motion was seconded by Mr. Boggerty and unanimously carried. By consent agenda, Mr. Hare moved for approval of the 2021 Transportation Prioritization List (Exhibit #1), as recommended by the Committee. The motion was seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Mr. Anderson moved to recommend the funding, as recommended by the Metropolitan Planning Organization (MPO), for the Garrison Oak SR-1 Connector to the State for approval in the next General Assembly. The motion was seconded by Hare and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committees’ recommendation, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Mr. Boggerty moved to recess of the Utility Committee meeting, seconded by Mr. Anderson and unanimously carried. Meeting recessed at 7:52 p.m. UTILITY COMMITTEE The Utility Committee reconvened with Chairman Rocha presiding. Update on Cross Connection Control Program (Jason Lyon, Director of Water and Wastewater and Kate Mills, Water Production Manager) Mr. Jason Lyon, Director of Water and Wastewater, introduced Ms. Kate Mills, Water Production Manager. Ms. Mills reviewed a presentation entitled “Cross-Connection Control Program Update”. Responding to Mayor Christiansen, Ms. Mills stated that the majority of plumbing fixtures for a building would have some sort of backflow prevention on them. She explained that the need would depend on how the fixture was used and was installed. Responding to Mayor Christiansen, Ms. Mills stated that fire systems went through the Fire Marshal’s Office and they were keeping record of annual testing. Responding to Mayor Christiansen, Ms. Mills stated that the City was more focused on high-hazard non-residential premises. She noted that the regulations said that residential properties more than likely would be low hazard, so that regulation could Page 40

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 17 be satisfied through public education explaining how to avoid backflow in those types of settings. Responding to Mayor Christiansen, Ms. Mills stated that the program should not affect the majority of residential customers. She explained that there was potential for specific cases but that was something they would have to formalize in a cross- connection control plan. Responding to Mr. Taylor, Ms. Mills stated that she could not say that there would not be a cost to City homeowners eventually because the potential was there. She explained that their immediate focus would be on non-residential properties but as they moved forward with finishing the plan the regulation would need them to address special considerations for residential and non-residential properties, so they needed to make sure they complied with the Delaware regulation. Ms. Mills noted that may include taking a look at some specific residential locations, but for the most part they would be heavily relying on public education to fulfill that portion of the program. Responding to Mr. Taylor, Ms. Mills stated that National Water Specialties Company (NAWSC) would send out an assessment that the customer would fill out and send back and based on that they would determine the next steps that would be required. She noted that if an inspection was required, the customer would need to pay for it. Mr. Lyon stated that they could certainly bring the plan before the Committee once it was finalized for review and to answer specific questions before the ordinance came forth. Mr. Anderson moved for adjournment of the Utility Committee meeting, seconded by Mr. Hare and unanimously carried. Meeting adjourned at 8:11 p.m. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee reconvened with Chairman Taylor presiding. Update on Police Chief’s Advisory Committee for 2021 (Thomas Johnson, Police Chief) Police Chief Thomas Johnson provided an update on the Police Chief’s Advisory Committee for 2021 to include the following: • The Committee had its first meeting on September 30, 2020 and Ms. Courtney Ford was named the chairperson. • The group was a member-driven Committee of nine (9) people that represented the stakeholders of Dover. Page 41

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 18 • The group met as often as it needed to, which during the first year had translated into a bi-weekly schedule. He noted that the COVID spike did lead to the cancellation of some of the early meetings, but they were able to rebound from that with a shift to virtual meetings. • In the autumn of 2020 the meetings featured presentations from various special units of the police department in order to orient members to basic police functions. This included but was not limited to internal affairs, the hiring process, and the testing process which was validated to the Committee through one of the member’s questions. The department went back to the testing company to make sure that it had been peer reviewed and did not have any challenges in relation to equity or bias when it related to the testing of police officers. They also got into the academy education process for new police officers and the Committee was able to offer some curriculum updates that were adopted by the course coordinator for the police academy. They covered field training education, orientation, narcotics, Police Athletic League (P.A.L.), and the body-worn camera implementation. • In the winter of 2020 the Committee pushed the Chief to use technology to connect with the young people in the Dover area. They attempted to do a video contest, a subcontractor was hired to help with marketing and a prize pool was assembled but the contest did not resonate with the youth and they did not get much of a response which turned into a learning experience for the Committee and the Police Department. • In the spring of 2021 the resource psychologist at the police department was introduced to the Committee so they could talk to him about what was involved in psychological issues during the ongoing career of a police officer. To try and touch base with the youth of the community, they recognized and solicited the idea of a youth subcommittee. Mr. Jordan Denby, President of the Black Student Union at Dover High School, jumped in and started to organize some of his classmates to figure out why the Committee was not able to connect with young people. The subcommittee started meeting before the close of school last year and had jumped back in on September 21st. • In the summer of 2021 there was a lively discussion about the community response vehicle and was able to partner with Council to get a lot of good things accomplished. They received a lot of community feedback that the Committee was working on currently. They also conducted a survey at National Night Out in August and that information combined with the feedback already received had formed the basis for what the fall agenda would be. The Group Violence Intervention (GVI) program spontaneously came out to a June meeting and came back to another meeting in July to give more information. • Topics that had come out of larger meetings and the survey were: individual officer engagement with the community members, community services provided in and through the police department, youth engagement, marketing communication, a revisit to gang and drug violence issues in Dover. Page 42

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 19 • In 48 hours the Committee would be celebrating its one-year anniversary with both the current members and alumni. Responding to Mayor Christiansen, Chief Johnson stated that Group Violence Intervention (GVI) was a project the police department had been trying to develop for some time. He explained that GVI was a program that was hyper-focused on the less than 1% of individuals that continuously prove they are part of some of the most horrible violence in a community. Chief Johnson noted that the idea was to first try and deliver services to those individuals to help with whatever challenges they may have that lead to that lifestyle and if they still continue in that lifestyle regardless of the help then law enforcement hyper-focuses resources to make sure they are not a continued danger to the community. Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 8:26 p.m. Mr. Hare moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:26 p.m. By consent agenda, Mr. Hare moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). MONTHLY REPORTS - AUGUST 2021 By motion of Mr. Hare, seconded by Mr. Neil, the following monthly reports were accepted by consent agenda: City Assessor’s Report City Council’s Community Enhancement Fund Report City Manager’s Report City Planner’s Report Controller/Treasurer’s Budget Report Police Chief’s Report 2021/22 CITY COUNCIL APPOINTMENTS – MELANIE S. PATTERSON – ASSISTANT CONTROLLER/TREASURER By consent agenda, Mr. Hare moved to appoint Ms. Melanie S. Patterson to serve as Assistant Controller/Treasurer, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). Page 43

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 20 APPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN – SILVER LAKE COMMISSION – TWO – YEAR TERMS TO EXPIRE JUNE 2023 By consent agenda, Mr. Hare moved for approval of the following appointments, as recommended by Mayor Christiansen. The motion was seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). SILVER LAKE COMMISSION – TWO -YEAR TERMS TO EXPIRE JUNE 2023 A. Kathleen Marie Doyle (to fill the expired term of Zachary C. Carter) B. Welton N. Satchell (to fill the expired term of Lyle Allen Jones) 2020/21 ANNUAL COMMITTEE APPOINTMENTS - COUNCIL COMMITTEE OF THE WHOLE SUBCOMMITTEES - RECOMMENDED BY COMMITTEE CHAIRS (DEFERRED DURING THE ANNUAL MEETING OF MAY 10, 2021) By consent agenda, Mr. Hare moved for approval of the following appointment, seconded by Mr. Neil and carried by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha). SAFETY ADVISORY AND TRANSPORTATION COMMITTEE Chanda P. Jackson (Recommended by Chairman Taylor) RESOLUTION NO. 2021-25 - AUTHORIZING SIGNATURES FOR BANKING SERVICES ON BEHALF OF THE CITY OF DOVER - CONTROLLER/TREASURER, ASSISTANT CONTROLLER/TREASURER, ASSISTANT TREASURER, AND INTERIM ASSISTANT TREASURER By consent agenda, Mr. Hare moved for adoption Resolution No. 2021-25. The motion was seconded by Mr. Neil and by a roll call vote of seven yes (Anderson, Boggerty, Neil, Hare, Arndt, Taylor, and Sudler) and one abstention (Rocha), Council adopted the following Resolution: A RESOLUTION AUTHORIZING SIGNATURES FOR BANKING SERVICES ON BEHALF OF THE CITY OF DOVER, DELAWARE WHEREAS, the City of Dover's investment policy includes the investment of funds up to $100,000 per banking institution, investments in the State of Delaware Investment Pool, and the purchase and sale of investment grade corporate bonds, and U.S. Treasury and agency securities; and WHEREAS, the banking institutions, brokerage firms, trust companies, and other various financial institutions require an Authorizing Resolution for the opening of accounts, and for purchasing, selling, transferring, assigning, and handling securities. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Dover, that the Controller/Treasurer, Assistant Controller/Treasurer, Assistant Treasurer, and Interim Assistant Treasurer are hereby authorized to open accounts with banking institutions and purchase, sell, transfer, assign, and handle securities and that they are authorized to sign all related forms; Page 44

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 21 BE IT FURTHER RESOLVED that the transactions in these accounts be carried out with any one signature; and That the following are the office holders authorized for these purposes, until further notice: Lori Peddicord - Controller/Treasurer Melanie S. Patterson - Assistant Controller/Treasurer Janella Sapp - Assistant Treasurer Megan Ramsey - Interim Assistant Treasurer ADOPTED: OCTOBER 11, 2021 FIRST (1ST) DISTRICT COUNCIL VACANCY - TERM TO EXPIRE MAY 8, 2023 In accordance with Article II - Mayor and Council, Section 13 - Vacancies; forfeiture of office; filling of vacancies of the City Charter, a Special Election must be held to fill the vacancy created by the resignation of Councilman Matthew Lindell since the vacancy is in excess of six (6) months in duration. This position is for the First (1st) District City Council Seat with a term that expires May 8, 2023. Staff recommended the following dates, should Council choose to proceed with holding a Special Election: Date of Election – Tuesday, November 16, 2021; Filing Petitions – Friday, September 24, 2021 through Monday, November 1, 2021 at 4:30 p.m.; Voter Registration Close – Saturday, November 6, 2021; and the Oath of Office – Regular Council Meeting of December 13, 2021. Staff also recommended using The Elks Lodge #1903, 200 Saulsbury Road, as the polling place for the Special Election. Mr. Neil moved for approval of staff’s recommendation, seconded by Mr. Rocha and unanimously carried. ANNEXATION/REZONING REQUEST/FIRST READING OF PROPOSED ORDINANCE #2021-23 - PROPERTY LOCATED AT RAYMOND STREET, RAILROAD AVENUE, AND GROVE STREET Staff has requested annexation clarification by amending the zoning ordinance and zoning map of the City of Dover by including Improved and Unimproved Right-of-Way on property located at Raymond Street (aka Jason Street), Railroad Avenue, and Grove Street (Right-of-way located northeast of the intersection of College Road and the Lands of Delmarva Railroad) consisting of 1.6791 acres +/-. Staff recommended that the request be referred to the Utility Committee on October 26, 2021 and to the Planning Commission on November 15, 2021; and that a public hearing be set for December 13, 2021 at 6:30 p.m. (Tax Parcel: ED-05-067.00-02-53.00-000 and ED-05-067.00-02-56.00-000; Planning Reference: AX-21-04) Mr. Neil moved for referral, as recommended by staff, seconded by Mr. Anderson and unanimously carried. Page 45

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 22 In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: Ordinance #2021-23 Amending the Zoning Ordinance and Zoning Map of the City of Dover by including Property Located at Raymond Street, Railroad Avenue, and Grove Street FINAL READING - PROPOSED ORDINANCE #2021-20 The First Reading of the following proposed ordinance was accomplished during the Council Meeting of September 27, 2021. Mr. Neil moved that the Final Reading of proposed ordinance #2021-20 be acknowledged by title only, seconded by Mrs. Arndt and unanimously carried. By motion of Mr. Neil, seconded by Mr. Taylor and carried by a unanimous roll call vote, Ordinance #2021-20 was adopted, as follows: BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 102 - Taxation, Article VI – Exemptions; Board of Assessment Appeals, be amended to read as follows: Section 102-183 – Tax exemption for disabled property owners and senior citizens. (a) Authority. This section is adopted to implement 22 Del. C. § 1001 et seq., granting exemptions from municipal taxation on real property for persons 65 years of age or over. Compliance must be made with such chapter 10 and this section in order to qualify for such exemption. (b) Qualifications for participation. (1) Totally disabled and able to document said disability by meeting the definition of “totally disabled” as defined by social security disability or by filing certified copies of award letters from government agencies indicating that the applicant is totally disabled regardless of age; or (2) Sixty-five (65) years of age or older at the beginning of the tax year for which the application is made. (3) An individual may only apply for inclusion in this program under one of the two provisions above. (c) Program Qualifications. The exemption shall be for real property owners sixty-five (65) years of age or over unless total disability documentation is provided. If qualified, their real property shall be exempt from municipal taxation to the extent of the first $50,000.00 of assessed valuation. This exemption shall be subject to the following: Page 46

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 23 (1) Owner resides alone. If the income of a property owner who resides alone exceeds the sum of $18,000.00 (2021) for the income tax year immediately preceding the date of making an application for the exemption, then the exemption shall not be granted. The maximum income limit stated in the preceding sentence shall increase each year by the same percentage as the cost of living adjustment granted to recipients of Social Security retirement benefits. (2) Spouses reside together. If the income of a property owner and spouse who reside together exceeds the sum of $24,750.00 (2021) for the income tax year immediately preceding the date of making an application for the exemption, then the exemption shall not be granted. The maximum income limit stated in the preceding sentence shall increase each year by the same percentage as the cost of living adjustment granted to recipients of Social Security retirement benefits. (3) Exclusion from income. In computing income of the property owner in order to determine entitlement for the deduction, Civil Service Retirement System (CSRS) benefits up to 150 percent of the Social Security maximum benefit, Social Security benefits and railroad pensions shall not be considered as income. (4) Location, use of property. The real property must be located within the limits of the city and must be used exclusively for residential purposes. The residence may not be a rental unit. (5) Residence. The real property must be the legal residence of, and be occupied in whole or in part, by the property owner for five years immediately preceding the tax year for which the application is being made. (6) Owner of record. The property owner must be the owner of record of said real property as of December 31 of the calendar year immediately preceding the date of making application for the exemption. (7) Time when age attained. The property owner must have attained the age of sixty- five (65) years by March 1 of the year in which the exemption application is filed. (8) Filing applications. Applications for exemption shall be filed in accordance with regulations adopted by the city council and for cause shown. The city assessor, city manager or his/her designee may accept and act upon applications received after any established application filing date; May 31st. (9) Refund. The city assessor, city manager or his/her designee is empowered to refund taxes paid by a qualified applicant who is entitled to an exemption and successfully files for the same. Page 47

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 24 (d) Determination of eligibility. (1) The city assessor, city manager or his/her designee shall be authorized to require any applicant to submit documentation substantiating income reported for determination of eligibility for the exemption. (2) No application shall be approved unless all property taxes and outstanding city charges have been paid in full by the application submission deadline. (3) The city assessor, city manager or his/her designee may deny applications where requested income verification and appropriate documentation is not submitted by the applicant. (4) Property owners who qualified for the Senior Citizen or Disability Exemption for tax year 2021 may continue to qualify for exemptions despite the age qualification and residency qualifications until which time the property is sold. Property owners in this category must renew their application annually. (e) Denial; appeals; termination of eligibility. (1) Denial of exemptions by the city assessor, city manager or his/her designee and any other complaints regarding the exemption process may be appealed by the taxpayer directly to the board of assessment appeals. The board of assessment appeals shall have the power to affirm, overrule or remand the decision of the city assessor, city manager or his/her designee. (2) Termination of eligibility; eligibility under this article shall terminate automatically when the applicant fails to meet any of the conditions stated herein. (f) Interest; retroactive exemptions. Qualified disabled property owners and senior citizens who fail to exercise their property tax exemption application shall not be entitled to any interest payments on said exemption amount; nor shall unexercised property tax exemptions be retroactive beyond the current tax year. (g) Penalties. Penalties assessed to delinquent property tax accounts that are eligible for a disabled property owners and senior citizen exemption that have not been exercised shall not be excused. (h) Council review. City council will review these numbers at the conclusion of each reassessment. (Code 1981, § 19.5-52; Ord. of 3-12-2001; Ord. of 5-23-2005; Ord. of 4-28-2008(1); Ord. NO. 2010-06, 3-22-2010; Ord. No. 2012, 3-12-2012) Charter reference(s)—Tax exemptions, subpart B, § 3. State law reference(s)—Tax exemptions, Del. Const. art. VIII, § 1. Page 48

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 25 BE IT FURTHER ORDAINED: That Chapter 102 - Taxation, Article VI – Exemptions; Board of Assessment Appeals, be amended to read as follows: Section 102-184 – Reserved ADOPTED: OCTOBER 11, 2021 INTERIM CITY MANAGER'S ANNOUNCEMENTS None. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Anderson encouraged organizations interested in American Rescue Plan Funding through the City to pay attention to the City website because there would be information regarding a public meeting for applications and that important information would be emerging. He noted that October was National Dyslexia Awareness Month and encouraged the public to educate themselves about dyslexia. Mr. Anderson stated that it was also National Pastors Appreciation Month and thanked clergy members and other faith leaders. He also thanked members who put on the Faith and Blue event, honoring the connection between people of faith and public servants. Mr. Taylor thanked all pastors and noted that it was also Hispanic Heritage Month. He also thanked the committee that put together the Prayer March that took place on Saturday and Pastor Carol Harris for putting together Faith and Blue. Mr. Sudler stated that he was proud of City Council. Mr. Anderson moved for adjournment, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 7:02 p.m. JANELLA MAE T. SAPP INTERIM CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of October 11, 2021 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /JMTS/tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-MINUTES\2021\10-11-2021 REGULAR COUNCIL - JS.DOCX Page 49

Item #5. CITY COUNCIL MEETING OF OCTOBER 11, 2021 PAGE 26 Exhibits Exhibit #1 – 2021 Transportation Prioritization List Page 50

EXHIBIT #1 Regular City Council Meeting of 10/11/2021 Item #5. DRAFT September 21, 2021 2021 TRANSPORTATION PROJECT PRIORIZATION LIST Each year the City of Dover submits a prioritization list of transportation projects to the Secretary of Transportation and the Dover/Kent County MPO for consideration as part of the State's Capital Transportation Program considerations. The following is the City's 2021 list. Several new projects were added to the list reflecting the City's ongoing economic development initiatives and the recommendations of recent and ongoing studies conducted by the MPO. Data on costs and funding schedules are as presented in the FY 2021-FY2026 Capital Transportation Program. 1. Garrison Oak Connector Road A direct connection from the Garrison Oak Business and Technology Center to the SR 1 Interchange at N. Little Creek Road has been Dover's highest priority transportation project request for several years. The City is aware of business development opportunities that were not successful due to the existing access which is not conducive to efficient freight transportation. Access to this 385 acre business center involves using local roads for the movement of goods and materials and for employee access. In 2019 the list of permissible uses of the GOBTC were expanded to include warehousing, distribution and logistics support, a rapidly growing cluster in the Central Delaware Region. A recently completed Dover Air Cargo Freight Access Study (Dover/Kent County MPO, July 2021) reinforced the potential for significant employment growth in the Garrison Oak - Central Delaware Aviation Complex portion of the City. For these opportunities to be realized a complete business-to- business connector serving the area is essential. The Garrison Oak portion is recommended as Phase I of that program, with an estimated cost of $4.7 million. The study outlined scope, existing conditions, primary alignments and design, and costs for a multi-phased project (Phases II, III and IV being additions to the City's priority list - see item 7). This roadway system is consistent with and supportive of the future growth and development plans set forth in both the City and County Comprehensive Plans. 2. Saulsbury Road/Route 8 Corridor Plan Improvements (SR8 & SR 15 Intersection) Previously part of a broader Kenton Road/Route 8 Corridor Program, this project involves improvements at Route 8 and Route 15, which are already in planning, design, and ROW acquisition. The work involves improved turn and through lane improvements. The Route 8 Corridor Design Study (2008) also identified several improvements along the Route 8 Corridor that will improve safety, better manage access, reduce congestion, and provide improved traffic flow. This project was identified in the 2012 Hazard Elimination Program. It is funded for construction in FY 2021 and FY 2022 with a budget of $6.1 million. 3. Kenton Road Corridor Upgrades, Kenton Road to Chestnut Grove Road The companion project to the improvements along Route 8 are upgrades to Kenton Road from Route 8 to Chestnut Grove Road. This project is in planning, design, and ROW acquisition stages and includes full Page 51

Item #5. roadway development with drainage, shoulders, travel lanes, bike lanes and related improvements. The Kenton Road Corridor project is focused on improved traffic flow as well as improved pedestrian and bicycle safety. It is critical to improving the approach to the City from the northwest where new residential development within and outside the City has occurred. The City has also requested that the MPO further study the conditions along Route 8 west of Kenton Road to the City's westerly limits. Planning, engineering, and ROW acquisition are underway with construction scheduled for FY 2026 and a budget of $28.1 million. 4. College Road - Kenton Road to McKee Road This project consists of pavement rehabilitation, construction of shoulders and sidewalks on both sides of College Road, minor intersection and drainage improvements, bike safety improvements, utility relocations and complete overlaid pavement. This project serves as a critical east-west connector and addresses transportation needs for all modes and users. It is scheduled for FY 2023 and 2024 for planning, engineering, and ROW, with construction starting in FY2025, with a budget of $1.7 million. 5. Sidewalks within the Walk Zone of Dover High School Critical gaps in the sidewalk system near Dover High School remain, including along Mifflin Road and Route 8 on the south side of the roadway traveling west. This project incorporates recommendations from the Capital Gateway Study and Senator Bikeway Plan. The City is very concerned about public safety in this area and urges funding through the statewide safety improvement program at the earliest convenience. 6. West Street Improvements from North Street to the Transit Center This project widens West Street to urban collector standards and includes bike lanes and sidewalks connection to thew Dover Transit Hub. The project was identified by the Dover/Kent County MPO as part of their pedestrian studies. West Street is an important connection for the DART transit services to the City. Improvements were made in 2018 with completion of a multi-use path along West Street The completion of the new Dover Post Office increases the importance of this project. It is budgeted at $1.3 million with planning, engineering, and ROW in FY 2022, FY2023 and FY 2024 and construction beginning in FY 2025. 7. Business-Business Connector Roads (N. Little Creek Road to Horsepond Road; Horsepond Road, lafferty lane and Starlifter Drive) - NEW Priority Request These roads are new priority requests to DelDOT and the Dover/Kent County MPO reflecting the completion of regional freight movement and air cargo studies by the MPO. These roads are a continuation of the Garrison Oak Connector project, extending a business focused limited access connection from the SR1/N. little Creek Road interchange south to S. little creek Road (Phase II); improvements to Horsepond Road and lafferty Lane to facilitate imminent business development (Phase III); and an extension of Starlifter Road (Phase IV) to facilitate the development of the East Dover Employment Center as outlined in City and County Comprehensive Plans. These improvements increase safety by taking industrial traffic off local streets, improve regional freight access, and support the long term viability of the East Dover Industrial Center, the Kent County Aeropark and the Central Delaware Aviation Complex. Preliminary cost estimates for these segments total $13 million, including planning, Page 52

Item #5. engineering, ROW, and construction. The City urges that initial funding for these improvements be approved as soon as possible. S. US 13 Sidewalk Construction Construction of multi-use paths and sidewalks continues to be a City priority. Construction of sidewalks is required when properties are developed or redeveloped but significant sections of the sidewalk system are either missing or in poor condition. This program is ongoing and funded through the state's sidewalk safety improvement program and included in the FY2022-2028 CTP. 9. Route S/Hazelettville Connector (Commerce Way to SRS) A north/south connector from Route 8 to Commerce Way in the Enterprise Business Park was identified in the Route 8 Concept Plan and Operations Study to encourage economic development and provide traffic circulation options in this heavily traveled corridor. The project proposes a new connector road with 2 travel lanes, bike lanes and sidewalks or multi-use paths for pedestrians. A preliminary alignment has been determined as part of development activity on Route 8. It is budgeted at $2.5 million with planning and engineering in FY2022, ROW in FY2024, and construction beginning in FY2025. 10. Kings HighwaY/White Oak Road and Route 13 Intersection The intersection of Kings Highway/White Oak Road and US 13 needs improvements to meet acceptable levels of service (now functioning at LOE liE"). Extensive adjacent commercial development has added traffic and access burdens to this intersection. Nearby multi-use paths contribute to increased bike and pedestrian traffic as well. This intersection was identified in the DelDOT Transportation Operations Management Plan as a congestion hotspot in Kent County .. Recommendations include adding a two- stage pedestrian crossing system and revising the intersection at White Oak Road and Centre Drive to provide additional access to US 13. The revised plans for Senator Bikeway include a crossing of US 13 at this intersection; this enhanced bicycle crossing must be included in planning and engineering of this project. 11. Banning Street/Clarence Street/Forest Street Connector The Dover/Kent County MPO is completing a study assessing the construction of a connector from North Street at the Banning Street signal running along Clarence Street and extending north to Forest Street. This study is an update to a study of the transportation needs in this area from about 2000. It includes consideration of flooding, traffic flow, and intersection alignments near Lincoln and Forest Streets. This new project is included as a placeholder pending completion of the Study and development of alignments and costs. 12. US 13 Service Roads/Scarborough Road C&O Roads This project would create a collector and destruction system of service roads parallel to US 13 from Leipsic Road to Scarborough Road and a set of local access roads to the Dover Mall and adjacent commercial complex. These roads were recommended as part of the US Route 13 Circulation Sturdy and the State's Corridor Capacity Preservation Program intended to decrease traffic on the corridor by providing more use of service roads through the area. It would have included a southbound toll exit and a privately funded road facilityjo the areas near the Mall. At present only preliminary planning and engineering funds are proposed in FY 2024 and beyond. Changing economic considerations have stalled Page 53

Item #5. discussions of the commercial complex adjacent to the Mall and any plans for the privately funded roadways. For these reasons it has been moved toward the end of the priority listing. 13. Loockerman Street and Forest Avenue Intersection Improvements This project was requested by the City to help spur redevelopment activities in the Downtown Development District while improving traffic circulation and safety. It was identified as a needed improvement through the Restoring Central Dover Study and the Westside Redevelopment Study conducted in 2001. It is complementary to the Capital Gateway Study and would result in improved traffic circulation, a more pedestrian friendly zone at the railroad crossing, and create a new gateway into the Downtown. Work on this project has been deferred due to opposition to the design option (roundabout). It should be reviewed as part ofthe DDP's proposed Downtown Master Plan activity. It is not funded at this time. 14. Crawford Carroll Avenue Extension This project was part of a proposed series of service roads serving the commercial activities on both sides of USB. As a result of concerns about the feasibility of the project expressed by DelDOT, the project has been removed from the DelDOT CTP, FY21-26 spending plan. The City encourages continued consideration of other service road improvement opportunities on both the west and east side of US 13 even if the original design is not achievable. Page 54

Item #6. Economic Development Committee Minutes September 14, 2021- 4:00 p.m. The Economic Development Committee Meeting was held by video conference on September 14 at 4:00 p.m. with Mayor Robin R. Christiansen presiding. Committee Members present via video or telephone were Dave Hugg Director of Planning and Inspections, Councilman Andre Boggerty, Councilman Fred Neil, Diane Laird, Interim City Manager Matt Harline were present. Kim Adams and Clayton E. Hammond II were not present. Guests present Dr. Stacy Downing and Dr. Terrell Holmes from Delaware State University. Public Present Councilman David Anderson, Gregory Moore, Shannon Heal, , Pastor Grimes, and Judy Diogo. WELCOME At 4:00 pm Mayor Robin R. Christiansen called the Economic Development Meeting to order. ADOPTION OF AGENDA Mayor Christiansen called for a motion to adopt the Agenda. Councilman Fred Neil moved for adoption of agenda, seconded by Diane Laird, unanimously carried. (Kim Adams and Clayton E. Hammond II absent). ADOPTION OF MINUTES Mayor Christiansen called for a motion to adopt June 8, 2021 minutes. Dave Hugg moved for adoption of minutes, seconded by Diane Laird, unanimously carried. (Kim Adams and Clayton E. Hammond II absent). DELAWARE STATE UNIVERSITY – DR. STACY DOWNING DSU DOWNTOWN CAMPUS UPDATE Dr. Downing states Staff have moved down to campus in mid-July 2021, a lot of renovation and branding have occurred. Secondly, wanted activity for the academic year, Wesley College of Health and Behavioral Sciences will be housed at this location. 70 classes/ 200 students living on campus is occurring this semester and the goal is to have the entire college for fall of 2021. Branding is intentional to preserve legacy of Wesley. Goal is to do a Wesley Legacy Hall and 147-year history. As news is spreading have had outreach from community goal is to use resources from community and provide resources to the community. Page 55

Economic Development Meeting of September 14, 2021 PAGE 2 Item #6. Dr. Terrel Holmes extremely excited and proud of what is happening, the opportunity to serve Dover and the State of Delaware better and further. Group that is on campus is doing Covid screening and testing on Campus. Van on the Governors St once a week for Covid screening, testing, and vaccination free of charge. We welcome our community to walk around campus to see the branding they have done. Desire to keep existing partnerships like hosting Charleston School. The goal is to contribute and immerse ourselves in the community. Looking at how to do that with religious leaders in the community and local business owners. Councilman Fred Neil asks how many of the Wesley Students stayed and transferred to Delaware State University? Dr. Downing states 500 students from undergraduate, online, and graduate they are called Wesley Legacy Students. Councilman Fred Neil, in terms of course work and credits does that transfer to DSU program? Dr. Downing, yes we insured their transition would be seamless as possible. DELAWARE STATE UNIVERSITY – DR. CHERESE WINSTEAD AND DR. MICHAEL CASSON Dr. Winstead and Dr. Casson were not present Committee moved to next Agenda item. CITY OF DOVER PLANNING UPDATE GIVEN BY DAVE HUGG Dave Hugg, anxious for Dr. Winstead to reestablish a relationship with Delaware State University and its Agriculture program. The city has experiences issues with food sufficiency and food deserts. Many residents do not have access to fresh food supplies, which has been brought up Comprehensive Planning and Kent Economic Partnership. Continue concept of urban farming such as vertical farming and hydro culture. DSU has experience and expertise in these areas. We are intrigued by work in Wilmington with 2nd Chance Farm and urban agriculture facility. Property in the end of downtown as a possible location for a facility. Tonight, Council Committee of the Whole Legislative and Finance Committee will look text amendment to zoning ordinance. That will make meaningful changes to manufacturing zoning district for example, raise height limitations and to eliminate all manufactures must go through conditional use process, and technical changes to allow additional to be used accessory uses. Talking to number of prospects near Lafferty Lane and Horsepond Road area are flex manufacturing warehouse buildings. Also working with Kent Economic Partnership to bring interest to Dover. Moving forward with Residential projects to bring new housing to the City. Councilman David Anderson, a commercial realtor stopped him on the street and told him how excited he was to be working with the Office of Planning and is now recommending them to choose city. Dave Hugg said he had heard this and is delighted Councilman Anderson is hearing it. In the last couple of weeks received a few compliments on how supportive staff has been. Mayor Christiansen states that Dave and himself meet monthly with the local realtors so we can let them know what we see, and they let us know how we can improve. Also partnering with Judy Diogo from the Chamber of Commerce, Kent Economic Partnership Linda Parkowski and Page 56

Economic Development Meeting of September 14, 2021 PAGE 3 Item #6. Shannon Heal it is one big effort to spotlight not only the City of Dover but also central Delaware. MAYORS ANNOUNCMENT Mayor Christiansen asks Diane Laird for a brief update. Diane Laird, it is still hard for to get people downtown shopping. First Friday in two weeks is Paint Dover, artists will be coming to town to be painting Lockerman St., the Green and everyone in-between. Black Swamp Artisanal Market invite you all to September 24th at Noon. Rebel Cove is surfing the shopper’s ups and downs and working hard to stay afloat. Providing a full-service restaurant. is new for them and proving difficult during Covid times. Working with DSU representatives incorporating them. Master Plan Review Panel met last Friday and short listed three vendors to provide a Master Plan for Dover. Shannon Heal- Kent Economic Partnership – 17 projects in early stage 2 in serious and 3 middle keeping up with a lot of inquiries. Recently met with East West Freight Study group will be able to rap up in the next couple weeks. Recently had Kent County Business Tour were able to see companies that moved into Dover area and available industrial sites. Toured USA fulfillment, old Ricol site, Garrison Oak, Civil Air Terminal, Shore Industries, and Delmarva Corrugated. We were able to see what these companies needed and how they can address workforce issues. Councilman Anderson asks if Shannon has any tentative dates on East West study and the corridor connector to route 1 with industrial parks. Shannon Heal state this month for initial workshop and another one for the next month around October. The Joint Use Agreement we are hoping it will be signed by the end of this year. Judy Diogo Executive Director of Delaware Chamber of Commerce currently working on two different programs for Kent County Levy Court regarding ARPA funding; small business grant program and a hospitality grant program. Hoping to get in front of Commissioner in October to ask these two programs be expedited. On September 23 Amazing Chase will be starting at 5:00pm. December 3 will be the Capital Holiday Celebration. State of the Base Briefing will be November 22 at Dover Airforce Base to register go to Delaware Chamber of Commerce Calendar due to security reasons you must register early. Also, partnered with Leadership Delaware program to network and encourage County participants to continue education in the State program. Mayor Christiansen asks everyone to join him on September 18 at 10am at Dover Park for renaming of the park to LT Blackshear. Fun event October 2 the Mayor’s Silver Lake Regatta celebrating Silver Lake and will have a cardboard boat contest for design and sea worthiness. The title this year is Whatever Floats Your Boat. Job Fair will be held September 16 at the Blue Hen Corporate Center. NEXT MEETING DATE October 12, 2021 AT 4:00 PM Page 57

Economic Development Meeting of September 14, 2021 PAGE 4 Item #6. ADJOURNMANT Mayor Robin R. Christiansen called for a motion to adjourn. Councilman Fred Neil and moved for adjournment, seconded by Diane Laird, unanimously carried. Meeting adjourned 4:40PM. Page 58

Item #7. COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole Meeting was held on October 12, 2021 at 6:00 p.m., with Council President Sudler presiding. Members of Council present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Mr. Hare, Mrs. Arndt, Mr. Rocha, and Mr. Taylor. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Lewis (Parks, Recreation, and Community Enhancement), Mr. McCutchen (Utility), and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration). Mr. Jones (Parks, Recreation, and Community Enhancement) was absent. UTILITY COMMITTEE The Utility Committee met with Chairman Rocha presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried. Proposed Updates to Electric Service Handbook (Paul Waddell, Electric Director) Mr. Paul Waddell, Electric Director, reviewed the proposed amendments to the Electric Service Handbook. Staff recommended approval of the proposed amendments to the Electric Service Handbook. Mr. Anderson moved to recommend approval of the proposed amendments to the Electric Service Handbook, as recommended by staff. The motion was seconded by Mr. Hare and unanimously carried. Mr. Hare moved for adjournment of the Utility Committee meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 6:03 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Rocha moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried. Proposed Budget Amendments to the Fiscal Year 2020 and 2021 Community Development Block Grant (CDBG) Action Plan (Tracey Harvey, Planner I) Ms. Tracey Harvey, CDBG Program Administrator, reviewed the background and analysis for the Proposed Budget Amendments to the Fiscal Year 2020 and 2021 Community Development Block Grant (CDBG) Action Plan. Staff recommended approval of the proposed Budget Amendments totaling $63,200.53 for Fiscal Year 2021. Ms. Harvey stated that staff proposed to reallocate $18,900.53, not $18,200.53, of the funds that were never obligated to a CDBG activity to Milford Housing Development Corporation (MHDC). Page 59

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 2 Ms. Harvey stated that the total available for reallocation was $63,900.53 not $63,200.53. Mr. Neil moved to recommend approval of the proposed Budget Amendments totaling $63,200.53 for Fiscal Year 2021, as recommended by Staff, as corrected. The motion was seconded by Mr. Shevock and unanimously carried. Proposed Ordinance #2021-22 Amending Chapter 46 - Fire Prevention and Protection, Article IV - Public Occupancies, Section 164 - Fees (Dave Hugg, Planning and Community Development Director) Mr. Dave Hugg, Planning and Community Development Director, reviewed the background and analysis for Proposed Ordinance #2021-22 Amending Chapter 46 - Fire Prevention and Protection, Article IV - Public Occupancies, Section 164 - Fees. Staff recommended adoption of the ordinance as presented. Mr. Anderson stated that he had concerns with the following sections of the proposed Ordinance: • The entry barriers on daycare facilities • Limiting the public occupancy for meeting rooms to 50 • Special events and outdoor events Responding to Mr. Anderson, Mr. Hugg stated that it had not occurred to him that raising the fee from $50 to $100 could be a detriment, but he was fine with the suggestion to go back and look at the fees to perhaps reduce them to the original $50 or perhaps provide two-tiers. He explained that part of the reason for bringing this forward was to get Council comments and input. Mr. Hugg noted that he would be willing to provide some alternatives for Mr. Anderson’s concerns when this came back to City Council. Mr. Neil moved to recommend that the amendments be drafted and presented for review at the First Reading, as recommended by staff. The motion was seconded by Mr. Anderson and unanimously carried. Mr. Sudler moved to recommend adoption of proposed Ordinance #2021-22, with amendments. The motion was seconded by Mr. Neil and unanimously carried. Mr. Anderson turned the Chair of the Legislative, Finance, and Administration Committee over to Mr. Sudler. Discussion - American Rescue Plan Act (ARPA) Framework (Councilman David Anderson, Councilman Gerald Rocha, Sr., and Councilman Ralph Taylor, Jr.) Mr. Anderson, Mr. Taylor, and Mr. Rocha reviewed the proposed American Rescue Plan Act (ARPA) Framework. Mr. Boggerty asked the following questions regarding the proposed riverwalk: • What would the return on investment be? • Can vendors sell there? Page 60

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 3 • Is it just walking? • What activities daily or in the summertime can be offered to have a return on investment? • Who and how would the riverwalk be monitored? • What plans would be in place to prevent homeless individuals from camping out along the riverwalk? Responding to Mr. Anderson, Ms. Tracey Harvey, Community Development Block Grant (CDBG) Program Administrator, stated that she recommended using remaining CDBG funds for housing rehabilitation. She explained that there had to be a request for proposal (RFP) process for the items that were chosen in that agenda, and she suggested doing an RFP process for that rather than allocating funds to people that already submitted applications to be fair. Ms. Harvey noted that she would go back and look at the regulations again but she had glanced at them and did not think a riverwalk would be eligible as projects had to be related to COVID-19 and economic recovery. Responding to Mrs. Arndt, Mr. Anderson stated that this item was created for members to give input on what they would like to see and priorities to be recommended as a framework to the Joint Subcommittee to Evaluate American Rescue Plan Act (ARPA) Funding Requests from Nonprofits. He explained that it would not lock them into specifics, it was just a generalized framework so the Committee could begin work. Mr. Matt Harline, Interim City Manager, reviewed a memo regarding Use of City and State ARPA Funds (Attachment #1) that had been sent to Committee members earlier that day. He explained that the City had until December 31, 2025 to spend the ARPA funds. Responding to Mr. Rocha, Mr. Harline stated that the proposed site for the riverwalk had previously been a dump with trash buried under it. He explained that the City was currently working with compliance and environmental to study the area. Mr. Harline noted that there was a previous project to remediate that area because it was the old sewer treatment facility and the grounds department also used to be housed there. Responding to Mr. Contant, Mr. Harline stated that he could get the list projects that the City was working on to review by the following week. Mr. Anderson moved to recommend the framework be adopted as a non-binding item to offer guidance to the subcommittee ahead of the budget. The motion was seconded by Mr. Taylor and unanimously carried. Responding to Mr. Contant, Mr. Anderson stated that the motion was on whether or not the Committee wanted to adopt the framework presented but that it would have to be developed into a supplemental budget item which would come back before the Committee. Mr. Sudler turned the Chair of the Legislative, Finance and Administration Committee over to Mr. Anderson. Discussion - Infrastructure Submissions for State Aid (Councilman Andre Boggerty) Mr. Boggerty briefed the Committee on a meeting he had attended with Mr. Harline, interim City Manager, Mayor Christiansen, and Governor John Carney regarding infrastructure submissions for State Aid. Page 61

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 4 Mr. Harline stated that $8,619,257 of American Rescue Plan Act (ARPA) funds had been allocated to the City of Dover because of the funding formula. There was also $932,000,000 in ARPA funds that went to the State for State projects and money went to the State to distribute to the cities on a per capita basis. He explained that, to the best of his knowledge, none of those monies had been absolutely allocated. Mr. Harline noted that the City had the projects he had described that night and the ones they were kicking around about Capital Green but staff operated on the direction of Council and it was his understanding that they would be having a debate and discussing whether or not to go forward with just infrastructure projects. He stated that during the meeting he had heard the Governor emphasizing the importance of housing. Mr. Harline explained that he had wanted to hear from the Council if they wanted to just offer the same projects that were described in the meeting with the Governor or if there were some important projects in housing that should be brought forward to him to continue the dialog. He noted that he was ready to bring whatever Council would like to the Governor to see if they could get a Cooperative Funding Project. Mr. Boggerty moved to recommend authorizing the Interim City Manager to send the housing projects that were discussed as well as any projects that, in his judgement, would fit the criteria to the Governor’s office and send a copy of what was sent to members of City Council. The motion was seconded by Mr. Rocha. Responding to Mr. Sudler, Mr. Harline stated that he had never asked for $11,000,000 without going to Council for approval. He explained that there had been a wait because Councilman Anderson and Council were having deliberative discussions about how they wanted to distribute and use ARPA funds. Responding to Mr. Neil, Mr. Anderson stated that the Information Technology (IT) Department’s request for $86,200 to cover the next two-years for cybersecurity and third-party non-profits requests would be sent to the Governor’s Office for consideration Responding to Mr. Hare, Mr. Anderson stated that if third-party non-profit requests did not come through from the Governor’s Office, they would be requests made for ARPA funding from the City of Dover, they would not be funded by City taxpayers. The motion to recommend authorizing the Interim City Manager to send the housing projects that were discussed as well as any projects that, in his judgement, would fit the criteria to the Governor’s office and send a copy of what was sent to members of City Council was unanimously carried. Proposed Approval of By-Laws - Dover Strong Fund, Inc. (Matt Harline, Interim City Manager) Ms. Lisa Chase, City of Dover Grant Writer, reviewed the background and analysis of the Proposed Approval of By-Laws - Dover Strong Fund, Inc. Staff recommended endorsing the by-laws as submitted. Mr. Neil moved to recommend endorsing the by-laws as submitted, as recommended by staff. The motion was seconded by Mr. Hare and unanimously carried. Annual Review of Investment Policy (Lori Peddicord, Controller Treasurer) Ms. Lori Peddicord, Controller/Treasurer, briefed the Committee on the Annual Review of Investment Policy. Page 62

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 5 Staff recommended approval of the submitted changes. Responding to Mr. Anderson, Ms. Peddicord stated that there were no changes from the previous policy. Mr. Hare moved to recommend approval of the submitted changes, as recommended by staff. The motion was seconded by Mr. Sudler and unanimously carried. National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer Systems (MS4) Computer Software Annual Subscription (Sole Vendor) (Sharon Duca, Public Works Director) Ms. Sharon Duca, Public Works Director, reviewed the background and analysis for the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer Systems (MS4) Computer Software Annual Subscription. Staff recommended issuing a purchase order to 2NDNATURE Software, Inc. for the 2NDNATURE software to assist with the documenting and reporting for the City’s NPDES MS4 permit for the amount of $417,998.50 in FY2022 (to be budgeted for annually). Mr. Hare moved to recommend approval of Staff’s recommendation, seconded by Mr. Boggerty and unanimously carried. Update on North Bradford Street – Street, Sidewalk and Tree Plan and Consultant Utilization (Sharon Duca, Public Works Director) Mrs. Sharon Duca, Public Works Director, reviewed the background and analysis for the Update on North Bradford Street - Street, Sidewalk and Tree Plan and Consultant Utilization. Staff recommended utilizing Century Engineering to develop a Concept Plan for Street and Sidewalk Improvement for North Bradford Street in accordance with the Scope of Service and Cost Proposal received in the amount of $40,000 (fixed rate plus expenses). Mr. Hare asked that staff look into whether or not homeowners would be willing to sign something to relieve the City of liability if they wanted to keep trees that the City felt should be removed for safety reasons. Mr. Hare moved for approval of Staff’s recommendation, seconded by Mr. Neil. Responding to Mr. Taylor, Mrs. Duca stated that she could pass on Mr. Taylor’s safety concerns about overgrown trees blocking lights on South New Street to the Grounds Division of the Parks and Recreation Department. The motion to recommend utilizing Century Engineering to develop a Concept Plan for Street and Sidewalk Improvement for North Bradford Street in accordance with the Scope of Service and Cost Proposal received in the amount of $40,000 (fixed rate plus expenses), as recommended by staff was unanimously carried. Mr. Rocha moved to recess the Legislative, Finance, and Administration Committee meeting, seconded by Mrs. Arndt and unanimously carried. Page 63

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 6 Meeting recessed at 8:00 p.m. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Boggerty presiding. Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Mayor and Council Reports - July 2021 Mr. Sudler, Council President, reported that he was working with the Clerk’s Office to schedule some training sessions in the areas of proactive ethical behavior as Councilpersons, history of infrastructure challenges within the last four years to this period with former City Manager, Donna Mitchell, and an overview of the code enforcement daily duties, challenges, and tips for Councilpersons to convey to their constituents regarding reducing potential code violations and increasing community pride. Mr. Rocha, First District Councilman, reported that he had received a complaint of foxes sighted in Fox Hall West. He explained that the SPCA had referred him to the Office of Animal Control, who had referred the complainant to Critter Control which was a private company. Mr. Rocha noted that there was not an Homeowners Association (HOA) that would pay the cost associated with Critter Control and the complainant could not cover the cost they were quoted. He stated that he had given the complainant Police Chief Thomas Johnson’s email address and he would be reaching out to see if Dover Police Department may be able to assist. Mr. Rocha also reported on a complaint received about Mifflin Road on July 30, 2021 regarding trailer traffic that had increased. He explained that there were two signs but they were in a position where it would be too late to back the truck up and move. Mr. Rocha noted that he had been in conversation with Mrs. Sharon Duca, Public Works Director, about getting the signs moved or putting up new signs to make them more noticeable. He stated that the signs said no trucks over two axles with the exception of local services, so he needed to find out what the definition of local services was moving forward so there would not be a grey area. Mr. Rocha explained that the complaint also included speeding in excess of 40 miles per hour which he had referred to Mrs. Duca and Mr. Matt Harline, Interim City Manager. He noted that Mifflin Road was a State Road so Delaware Department of Transportation (DelDOT) must be involved. Mr. Rocha stated that Mrs. Duca had put in a request for Dover Police Department to conduct a speed study on the road. Mr. Taylor, Second District Councilman, reported that the issue of overgrowth around the waterways and tributaries he had brought forward previously had been taken care of and thanked Mrs. Duca, Mr. Harline and Mr. Hugg for getting it cleaned up. He explained that he and Mr. Hare had received complaints of PODS sitting in people’s driveways for an excessive amount of time. Mr. Taylor noted that he was not sure of how long they could be there but asked that staff look into it. Mr. Hare, Second District Councilman, reported that he had received a complaint about a tractor trailer parked on New Burton Road. He also noted that while it was not in the Second District, there were also trailers parking on the south side of Webbs Lane and leaving the trucks running. Mr. Hare explained that the south side of Webbs Lane was either the State or Camden’s territory so he was not sure if there was anything the City could do about it. Page 64

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 7 Responding to Mr. Hare, Mayor Christiansen stated that Dover Police Department was trying to get the tractor trailers to move because they were parking all over the City. He also noted he had reached out to the State of Delaware Police Troop three (3) commander regarding Webbs Lane and they would be trying to get the trailers to move along and let them know they can’t park along those streets. Mrs. Arndt, Third District Councilwoman, reported that she had attended an tree ordinance webinar. She noted that Mrs. Duca had mentioned that the Forest Service had provided an overview and analysis of the Bradford Street tree project and there were several recommendations in the packet. Mrs. Arndt stated that she would like to ask staff to evaluate drafting a tree ordinance to codify some of the recommendations within the Forest Service’s report. Mr. Anderson, Fourth District Councilman, reported that there were visibility and security concerns downtown in the Reed, New, and Queen Street areas that included maintenance of some of the foliage there. He noted that there were also concerns with sidewalk maintenance on West Division Street between State Street to Kirkwood Street. Mr. Anderson stated that the sidewalk on the north side had deteriorated so greatly that parts of it were almost gravel and asked that staff take a look at it. Mr. Sudler, Fourth District Councilman, reported that he would be contacting Mr. Anderson later in the week to discuss preparing for a Fourth District town hall meeting to gain a pulse on current environmental issues that were reducing their community’s well-being by October 28, 2021. Mr. Boggerty, At-Large Councilman, reported that there had been a question of who was supposed to cut the grass by Dover High and it had been taken care of. He noted that there had also been a question of who was supposed to cut the grass by General Foods and it was taken care of. Responding to Mr. Boggerty, Mr. Harline stated that the school board believed it was the State’s responsibility to cut the grass so he would talk with the State about it. Mr. Rocha stated that he had the opportunity to visit the Hope Center in New Castle and they were willing to assist the City if it decided to do something similar. He noted that if it pleased Council, a time could be set up to do a site visit. Mr. Neil stated that he had been waiting to hear when there would be a ceremony for the new smart lighting system and asked that he be informed of what was happening and when the event would be held. Responding to Mr. Neil, Mr. Harline stated that there had been some technical issues with the lighting system but he was 99.9% sure it would be ready for the first Friday in November 2021. Mr. Hare stated that he had heard from residents that were not in favor of a proposal to bring something to the Delaware Auto Sales building on Division Street and mentioned that they may want to contact those constituents as it was within the Fourth District. Mayor Robin Christiansen reported that he had done the following: • Attended Council Meetings. • Attended Council Committee of the Whole Meetings. • Attended monthly meetings for the preparations for the Home for the Holidays celebration. Page 65

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 8 • Attended preparations for the Old Dover Days festival. • Attended numerous ribbon cuttings. • Attended business anniversary celebrations. • Attended monthly Chamber of Commerce board meetings. • Attended Kent Economic Partnership meetings. • Attended Kent County Tourism meetings. • Chaired the City of Dover Economic Development Committee meetings. • Met monthly with local realtors. • Chaired the Kent County Metropolitan Planning Organization (MPO). • Met with the Kent County MPO Executive Director (monthly). • Attended Delaware State University functions. • Attended Delaware State University’s President’s Prayer Breakfast. • Worked with City staff on the Wesley College transition. • Entertained numerous potential new businesses to come to the City of Dover. • Attended Gang Violence Intervention Training. • Attended Downtown Dover Partnership (DDP) meetings and their subcommittee meetings • Attended Rotary on a weekly basis. • Interacted and networked with fellow citizens and business people who attend various functions. • Met with the City of Dover Police Chief, staff, and the Principals of Dover High School and Central Middle School concerning recent events of gang violence in the City. • Met with parents concerned about their children’s safety at Dover High School and other Capital School District schools. • Attended various functions in the community. • Attended neighborhood watch meetings. • Attended the Pride Festival. • Attended the Council on Police Training and their subcommittee meetings. • Met with a number of constituents and followed up when Council members were not able to. • Helped restore electric for people who had been done wrong. • Tried to mediate neighborhood issues and confrontations. • Participated in story time at the Dover Public Library. • Spent several hours checking speeds on the North Governor’s Avenue area and verifying that the issue would be put on an upcoming agenda. • Observed the Dover Post Office parking lot after receiving complaints. • Represented the City of Dover on the Executive Board of the Delaware League of Local Governments at their monthly meetings. Responding to Mr. Rocha, Mayor Christiansen stated that the traffic patterns on North Street and Queen Street as well as Bank Lane have all caused issues. He noted that the City would be contacting DelDOT because south of North Street and Queen Street was the State’s responsibility. Mr. Hare moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting, seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:30 p.m. Page 66

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 9 LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee reconvened with Chairman Anderson presiding. City of Dover Impact and Permit Fees - Capital School District (Matt Harline, Interim City Manager) Mr. Matt Harline, Interim City Manager, briefed the Committee on the ongoing discussion regarding Impact and Permit Fees regarding Capital School District. Responding to Mr. Boggerty, Mr. Harline stated that the City was working on an amicable solution to avoid the School District triggering the mediation that was provided for in the State Code. He noted that they were making progress but they were not there yet. Responding to Mr. Boggerty, Mr. Harline stated that per the Code, the City was not allowed to charge anything except for what was directly related to the additional growth. He explained that staff was trying to get a definition of what the final populations of the buildings were going to be and were waiting to receive that information from the school district. Responding to Mr. Boggerty, Mr. Harline stated that the use of “administrative” is usually an oversight, while the staff at the front desk does take the calls and filling out permits, the inspectors that go one site are a part of the actual cost so it wasn’t cut and dry and that was why they were trying to work out an amicable solution without having to go to mediation. Responding to Mr. Boggerty, Mr. Harline stated that the City would most likely have to pay if this went to mediation and generally everyone pays half. Responding to Mr. Contant, Mr. Harline stated that staff was going to develop a memorandum of understanding that explicitly stated that if the school district sold the building to a charter school or another business down the line, the new impact fees would have to come to the City to offset what was forgiven. Responding to Mr. Contant, Mr. Harline stated that staff was going to try to estimate based off the school district’s long-term plan and revisit this annually. He noted that they were going to try to make this as unburdensome on staff as possible without giving away City funds. Responding to Mr. Contant, Mr. Harline stated that the school district was building two (2) buildings but they were not adding total student body. The Legislative, Finance, and Administration Committee was adjourned by unanimous consent. Meeting adjourned at 7:58 p.m. Mr. Hare moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Neil and unanimously carried. Meeting adjourned at 8:44 p.m. Page 67

Item #7. COUNCIL COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2021 PAGE 10 Roy Sudler Jr. Council President RS/JMTS/mr/tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\TEMPLATES\CCW Minutes TEMPLATE.wpd Attachments Attachment #1 - Use of City and State ARPA Funds Memo provided by Interim City Manager Matt Harline on October 12, 2021 Page 68

Attachment #1 Council Committee of the Whole Meeting of 10/12/2021 Item #7. Page 69

Item #7. Page 70

Item #7. Page 71

Item #7. Page 72

Item #25. City of Dover 4th Quarter FY21 - PRELIMINARY Capital Investment Plan and Project Status Report As of June 30, 2021 Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project, and once individual projects are identified and estimated, they are created using an allocation of the overall budgeted amount. Community Total Current Year Budget Funding Sources General Transportation Water Wastewater Electric CIP Budget Balance $ 3,018,500 $ 350,000 $ 660,700 $ 762,700 $ 966,000 $ 5,757,900 General Billings for Reimbursement of Expense - - - - 400,000 400,000 State Grants 1,440,000 445,800 - - - 1,885,800 Library County Grant - - - - - - Budget Bond/Bank Proceeds 1,498,300 - - - - 1,498,300 State Loan Fund - Wastewater - - - 674,900 - 674,900 Transfer from Electric - - - - 6,000,000 6,000,000 Transfer from WW Impact Fee Reserve - - - 31,600 - 31,600 Transfer from Water Impact Fee Reserve - - 70,100 - - 70,100 Transfer from Water/Wastewater Oper. Fund - - 1,455,300 1,200,000 - 2,655,300 Transfer from General Fund 2,083,000 - - - - 2,083,000 Transfer from Depreciation Reserve - - - - 1,000,000 1,000,000 Transfer from Capital Asset Reserve 346,400 - - - - 346,400 Transfer in from Other Reserves - - - - 27,400 27,400 Interest Income - - 50,000 10,000 218,200 278,200 Total Funding Sources $ 8,386,200 $ 795,800 $ 2,236,100 $ 2,679,200 $ 8,611,600 $ 22,708,900 Page 73 1 of 8 4TH QTR FY21 CIP-PROJECT STATUS REPORT-Preliminary

Item #25. PROJECT STATUS REPORT - GENERAL FUND 4th Quarter FY21 - PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Fire Department 101-11-14-99 FR1800/FR1901 Annual Contribution for Engine 7 $ 77,700 $ 77,700 $ 77,672 $ 28 100.0% $ 77,700 $ 77,700 $ 77,672 $ 28 FR2000 R Annual Contribution for Rescue/Pumper Truck 95,600 80,400 41,673 38,727 51.8% 95,600 80,400 41,673 38,727 FR2100 Mold Remediation - 15,200 15,148 52 99.7% - 15,200 15,148 52 Total Fire Department $ 173,300 $ 173,300 $ 134,493 $ 38,807 77.6% $ 173,300 $ 173,300 $ 134,493 $ 38,807 Library 101-13-15-11 LB2003 Library Audio/Visual Upgrades $ 34,000 $ 29,900 $ 29,800 $ 100 99.7% $ - $ 14,634 $ 14,634 $ 1 Complete LB2006 Library and Surveillance Expansion/Access Panels 17,300 15,225 17,430 (2,205) 114.5% - 8,780 8,780 - Complete Total Library $ 51,300 $ 45,125 $ 47,230 $ (2,105) 104.7% $ - $ 23,414 $ 23,414 $ 1 Parks & Recreation 101-13-15-12 PR1900 M Park Maintenance Facility $ 260,000 $ 291,000 $ 291,055 $ (55) 100.0% $ - $ 75,200 $ 70,758 $ 4,442 Final stages PR1402/PR2004 M Schutte Park Land Improvements 100,000 560,000 138,057 421,943 24.7% - 161,200 - 161,200 Design completed; Moved to FY22 PR1701 G Dover Park - Master Plan 50,000 700,000 150,816 549,184 21.5% - 121,700 4,551 117,149 Plan complete; Moved to FY22 PR1800 R Park and Playground Improvement Program 66,000 132,000 15,322 116,678 11.6% - 58,900 1,366 57,534 Kayak launch 80% complete; Moved to FY22 PR2101 Small Park Improvements 15,000 93,000 56,076 36,924 60.3% 15,000 15,000 5,916 9,084 Cancelled; Moved to Operating Expenses PR2000 M Silver Lake Park - Master Plan & Plan Implementation 150,000 150,000 - 150,000 0.0% 70,000 70,000 - 70,000 RFP written; moved to FY25 PR2002 M Dover Park - Can-Do Playground 195,000 250,300 201,720 48,580 80.6% - 250,300 201,720 48,580 Design completed; Moved to FY22 PR2100 M Dover Park Improvements - Splash Pad & New Building 310,000 310,000 - 310,000 0.0% 310,000 310,000 - 310,000 Design completed; Moved to FY22 Total Parks & Recreation $ 1,146,000 $ 2,486,300 $ 853,047 $ 1,323,253 34.3% $ 395,000 $ 1,062,300 $ 284,311 $ 777,989 Life Safety 101-11-16-13 Veh #24 is complete; Veh #12 is in service, but --- MISC AUTOMOBILE $ - $ 67,500 $ 67,291 $ 209 will be completed in FY22. Total Life Safety $ - $ 67,500 $ 67,291 $ 209 Code Enforcement 101-11-16-20 --- MISC AUTOMOBILE $ - $ 37,800 $ 37,776 $ 24 Veh#16 & #18 are complete. Total Code Enforcement $ - $ 37,800 $ 37,776 $ 24 Planning 101-10-16-21 PW2102 IPLAN Touch Screen Tables $ 20,400 $ 15,500 $ 3,716 $ 11,784 Complete Total Planning $ 20,400 $ 15,500 $ 3,716 $ 11,784 Inspections 101-11-16-22 Not received by 6/30. $4,900 was transferred --- MISC AUTOMOBILE $ 18,600 $ 23,500 $ - $ 23,500 from PW2102. Total - Inspections $ 18,600 $ 23,500 $ - $ 23,500 Police 101-11-17-00 Veh #296 received; 2 CSI transit vehicles --- MISC AUTOMOBILES $ 92,700 $ 92,700 $ 31,217 $ 61,483 ordered. PD2005 PD Communications Ctr Alm Panel Replacement $ 136,700 $ 136,700 $ 126,249 $ 10,451 92.4% - 74,400 63,923 10,477 Complete PD2101 Police Station 1st Floor Tile Replacement 42,600 42,600 29,076 13,524 68.3% 42,600 42,600 29,076 13,524 Complete PD2103 PD Cooling Station Tower & Pump Replacement 319,300 319,300 209,493 109,807 65.6% 319,300 319,300 209,493 109,807 95% complete PD2104 PD Computer Wiring Upgrade 175,400 175,400 161,965 13,435 92.3% 175,400 175,400 161,965 13,435 Complete PD2105 PD Communications Center Workspace 103,400 103,400 102,417 983 99.0% 103,400 103,400 102,417 983 Complete PD2106 Police Station Chiller Replacement 228,600 179,000 180,911 (1,911) 101.1% 179,000 179,000 180,911 (1,911) Complete Total Police $ 1,006,000 $ 956,400 $ 810,111 $ 146,289 84.7% $ 912,400 $ 986,800 $ 779,002 $ 207,798 Streets 101-12-18-35 --- MISC AUTOMOBILES $ - $ 144,700 $ 144,675 $ 25 Dump Truck #326 Received ST2108 Vehicle #312 Brake Repairs $ - $ 36,000 $ 16,220 19,780 45.1% - 36,000 16,220 19,780 Veh #312 brake repairs - Front complete ST1801 FY18 Street and Alley Program - 17,500 17,500 - 100.0% - 17,500 17,500 - Transferred from ST2001 Ecological Risk Assessment approved by ST2003 Meeting House Branch Improvement $ 1,100,000 $ 1,093,100 $ 202,267 $ 890,833 18.5% - 976,400 85,671 890,729 DNREC 6/25/21. ST2007 Operations Yard Relocation and Imp. 445,000 445,000 103,294 341,706 23.2% - 265,100 - 265,100 Carry forward to FY22 ST2107 Replace Hamlet Subdivision Sign - 10,500 10,500 - 100.0% - 10,500 10,500 - Complete ST1909 Letter of Map Revision - Ltl Rv 42,000 42,000 42,000 - 100.0% - - - - Preparing for resubmission to FEMA. Page 74 101 2 of 8 4TH QTR FY21 CIP-PROJECT STATUS REPORT-Preliminary

Item #25. PROJECT STATUS REPORT - GENERAL FUND 4th Quarter FY21 - PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Public meeting scheduled for July. Bradford Street trees being evaluated by the Delaware ST2001 M FY20 Street, Concrete and Alley Program 1,037,900 2,017,355 505,662 1,511,693 25.1% - 823,200 241,916 581,284 Forest Service. ST2101 M FY21 Street, Concrete and Alley Program 936,000 936,000 - 936,000 - 936,000 936,000 - 936,000 Notice of Award issued 6/16/21 Total Streets $ 2,624,900 $ 3,661,455 $ 897,442 $ 2,764,013 24.5% $ 936,000 $ 3,209,400 $ 516,481 $ 2,692,919 Sanitation 101-12-18-50 Replacements for Veh #450 and #445 ordered. --- TRUCKS $ 475,200 $ 475,200 $ - $ 475,200 Not received by 6/30. Total Sanitation $ 475,200 $ 475,200 $ - $ 475,200 Stormwater 101-12-18-60 40% overall; Survey complete; As-Built 75% ST2004 M Mirror Lake Drainage Basin Improvement 75,000 75,000 13,600 61,400 18.1% - 75,000 13,600 61,400 complete 40% overall; Survey complete; As-Built 60% ST2005 M East Lake Garden Drainage Basin Improvement 80,000 580,000 17,800 562,200 3.1% - 80,000 17,800 62,200 complete ST2006 West Street Flooding Improvements 674,000 660,000 1,725 658,275 0.3% - 14,000 1,725 12,275 15% through feasibility study ST2009 Persimmon Park Place Drainage Study 63,000 63,800 39,350 24,450 61.7% - 47,800 23,330 24,470 In progress - 60% complete SW2101 Miscellaneous Emergency Storm Sewer Repairs 79,000 79,000 34,700 44,300 43.9% 79,000 79,000 34,700 44,300 Complete SW2102 Street Division Barn Door Replacement 20,000 20,000 239 19,761 1.2% 20,000 34,700 239 34,461 Carry forward to FY22 SW2103 Silver Lake Dam Repairs 51,700 51,700 - 51,700 0.0% 51,700 51,700 - 51,700 Cancelled SW2104 Persimmon Park Place Basin Improvements 900,000 900,000 - 900,000 0.0% 900,000 900,000 - 900,000 Cancelled Carry forward to FY22; ST2006 must be SW2105 M West Street Flooding Improvements 674,000 660,000 - 660,000 0.0% 60,000 60,000 - 60,000 completed first. Total Stormwater $ 2,616,700 $ 3,089,500 $ 107,414 $ 2,982,086 3.5% $ 1,110,700 $ 1,342,200 $ 91,393 $ 1,250,807 Information Technology 101-16-22-99 IT1900/2100 R Server Lifecycle $ 52,300 $ 52,300 $ 12,202 $ 40,098 23.3% $ 52,300 $ 52,300 $ 12,202 $ 40,098 Complete IT1801/2101 R Network Infrastructure 9,300 9,300 - 9,300 0.0% 9,300 9,300 - 9,300 Complete Total Information Technology $ 61,600 $ 61,600 $ 12,202 $ 9,300 19.8% $ 61,600 $ 61,600 $ 12,202 $ 49,398 Facilities Management 101-12-25-99 FC2001 - MNT City Hall HVAC Replacement $ 782,000 $ 931,200 $ 231,127 $ 700,073 24.8% $ 700,000 $ 700,000 $ - $ 700,000 Moved to FY22 Total Facilities Management $ 782,000 $ 931,200 $ 231,127 $ 700,073 24.8% $ 700,000 $ 700,000 $ - $ 700,000 Public Works Engineering 101-12-26-99 --- TRUCKS $ 25,600 $ 25,600 $ - $ 25,600 Not received by 6/30 PW2101 IPLAN Touch Screen Tables 14,000 14,000 1,858 12,142 Complete Total Engineering $ 39,600 $ 39,600 $ 1,858 $ 37,742 Procurement/Inventory 101-15-27-99 Materials ordered - work to be completed in CS2101 Warehouse Improvements $ 25,000 $ 325,000 $ 31,492 $ 293,508 9.7% $ 25,000 $ 325,000 $ 31,492 $ 293,508 FY22 Total Procurement/Inventory $ 25,000 $ 325,000 $ 31,492 $ 293,508 9.7% $ 25,000 $ 325,000 $ 31,492 $ 293,508 TOTAL GENERAL FUND $ 8,486,800 $ 11,729,880 $ 3,124,556 $ 8,255,225 26.6% $ 4,867,800 $ 8,543,114 $ 1,983,428 $ 6,559,686 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan. Page 75 101 3 of 8 4TH QTR FY21 CIP-PROJECT STATUS REPORT-Preliminary

Item #25. PROJECT STATUS REPORT - COMMUNITY TRANSPORTATION FUND 4th Quarter FY21 - PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Community Transportation - 203-12-99 Complete - Funding amendment CT1833 Paving Project - Hope Street & Crawford Carroll Ave. $ 100,000 $ 99,600 $ 60,547 $ 39,053 60.8% $ - $ 39,100 $ - $ 39,100 pending Complete - Funding amendment CT1904 Bertrand and Reese Street 300,000 310,000 229,819 80,181 74.1% - 80,200 - 80,200 pending Complete - Funding amendment ST1908 Street and Alley Program 500,000 500,000 478,088 21,912 95.6% - 21,900 - 21,900 pending Complete - Funding amendment CT1918 Signs Project - Towne Point/Hamlet/Persimmon Cir 4,215 12,645 12,155 490 96.1% - 13,200 8,430 4,770 pending CT1935 Paving Project - Maple Parkway 108,300 108,300 100,241 8,059 92.6% - 9,300 1,231 8,069 Complete TE0601 TCSP Lincoln Park 79,100 79,100 - 79,100 0.0% - 79,100 - 79,100 Carry forward to FY22 Carry forward – funding amendment pending – notice of CT2062 Paving Project - Fairview Ave/Lakewood Place & Crosswalks 248,900 248,900 82,716 166,184 33.2% - 248,900 82,716 166,184 award July 2021. Carry forward – funding amendment pending – notice of CT2064 Paving Project - Edgehill Alley 104,800 104,800 - 104,800 0.0% - 104,800 104,800 award July 2021. CTXXXX Unapplied CT Projects (placeholder) - - - - 0.0% 750,000 236,900 - 236,900 TOTAL COMMUNITY TRANSPORTATION FUND $ 1,445,315 $ 1,463,345 $ 963,567 $ 499,778 65.8% $ 750,000 $ 833,400 $ 92,377 $ 741,023 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan. Page 76 203 4 of 8 4TH QTR FY21 CIP-PROJECT STATUS REPORT-Preliminary

Item #25. PROJECT STATUS REPORT - WATER FUND 4th Quarter FY21 - PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Comments Water - 401-40-26-99 WD2102 IPLAN Touch Screen Tables $ 20,400 $ 20,400 $ - $ 20,400 0.0% $ 20,400 $ 1,900 $ 929 $ 971 Complete Water - 401-40-68-99 WD1900 M Meter Replacement Project 700,000 700,000 45,706 654,294 6.5% - 17,000 16,677 323 Complete WQ2001 R Water Quality Improvements 773,000 744,200 520,860 223,340 70.0% - 17,260 46,112 (28,852) Complete Trf. $252,140 to WD2103. Majority of work completed in FY21, some work will be carried WD2101 R Wellhead Redevelopment Program 140,000 140,000 113,763 26,237 81.3% 140,000 140,000 179,027 (39,027) forward to FY22. Anticipated work completed by WQ2101 R Water Quality Improvements 980,500 980,500 - 980,500 0.0% 980,500 745,391 468,125 277,266 August 21,2021. WQ2102 Misc. Emergency Repairs 85,000 85,000 22,035 62,965 25.9% 85,000 38,035 38,035 - Completed $155,300 was transferred Anticipated work completed in in from Operating Account WD2103 General Foods Tank Maintenance - 583,615 30,500 553,115 5.2% - 583,615 525,253 58,362 September, 2021. (Contractual Services). Total Water Division $ 2,678,500 $ 3,233,315 $ 732,864 $ 2,500,451 22.7% $ 1,225,900 $ 1,543,201 $ 1,274,159 $ 269,042 Water Treatment Plant - 401-40-76-99 WD1609 M WTP Process Improvements $ 1,200,000 $ 7,000,000 $ 7,693,112 $ (693,112) 109.9% $ - $ 859,679 $ 854,732 $ 4,947 Complete; awaiting final invoices. Total Water Treatment Plant $ 1,200,000 $ 7,000,000 $ 7,693,112 $ (693,112) 109.9% $ - $ 859,679 $ 854,732 $ 4,947 TOTAL WATER FUND $ 3,878,500 $ 10,233,315 $ 8,425,976 $ 1,807,339 82.3% $ 1,225,900 $ 2,402,880 $ 2,128,892 $ 273,989 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan. Page 77 401 5 of 8 4TH QTR FY21 CIP-PROJECT STATUS REPORT-Preliminary

Item #25. PROJECT STATUS REPORT - WASTEWATER FUND 4th Quarter FY21 - PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Comments Wastewater Engineering- 403-41-26-99 Transferred $9,000 to pay Kent WW2106 IPLAN Touch Screen Tables $ 14,000 $ 1,300 $ 929 $ 371 71.5% $ 14,000 $ 1,300 $ 929 $ 371 Complete Co. treatment fee. Wastewater - 403-41-69-99 --- TRUCKS - 47,700 47,617 83 Vehicle #665 WW1900 M Meter Replacement $ 34,200 $ 46,100 $ 45,706 $ 34,594 99.1% - 17,000 16,677 323 Complete Transferred $93,700 to Project Complete, awaiting final WW2003; Received $5,900 WW2006 SCADA Equipment Technology Upgrade 308,000 308,000 183,125 124,875 59.5% - 220,200 183,125 37,075 invoice from WW2103. Project Complete, awaiting final WW1906 Meeting House Branch Sewer Replacement 250,000 300,100 259,922 40,178 86.6% - 213,100 172,998 40,102 invoice Awaiting replacement parts, Received $93,700 from WW2003 Puncheon Run Pump Station Improvements 320,000 686,400 766,778 (80,378) 111.7% - 672,300 658,980 13,320 delayed from manufacture. WW2006. Transferred $280,400 to pay WW2004 US 13 East Pump Station #7 Repairs 280,400 280,400 - 280,400 0.0% - - - - Project Cancelled. Kent Co. treatment fee. WW2001 R Inflow/Infiltration Removal 750,000 727,500 679,770 47,730 93.4% - 135,400 97,187 38,213 Complete Bid opening scheduled for August WW2101 R Inflow/Infiltration Removal 800,000 935,400 - 935,400 0.0% 800,000 800,000 - 800,000 24, 2021. Previous qtr report showed WW2102 Misc. Emergency Sanitary Sewer Repairs 150,000 150,000 136,059 13,941 90.7% 150,000 136,150 136,059 91 Complete $155(k) YTD Charges. Transferred $5,900 to WW2006. Transferred $50,000 WW2103 M College Road Pump Station Replacement 657,000 655,000 16,542 638,458 2.5% 75,000 19,100 16,542 2,558 Complete to pay Kent Co. treatment fee. Transferred $40,100 to pay WW2104 Lepore Road Sanitary Sewer Upgrade 50,000 9,900 4,783 5,118 48.3% 50,000 9,900 4,783 5,118 Complete Kent Co. treatment fee. WW2105 Turnberry Pump Station Replacement 10,000 10,000 7,500 2,500 75.0% 10,000 8,900 7,500 1,400 Complete TOTAL WASTEWATER FUND $ 3,623,600 $ 4,110,100 $ 2,101,114 $ 2,043,186 51.1% $ 1,099,000 $ 2,281,050 $ 1,342,397 $ 938,653 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan. Page 78 403 6 of 8 4TH QTR FY21 CIP-PROJECT STATUS REPORT-Preliminary

Item #25. PROJECT STATUS REPORT - ELECTRIC FUND 4th Quarter FY21 - PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Engineering 411-42-26-99 Budget transferred to T&D for --- MISC AUTOMOBILES $ 30,000 $ - $ - $ - Vehicle #759 EE2102 Substation Test Equipment $ 12,500 $ 12,500 $ 12,360 $ 140 98.9% 12,500 12,500 12,360 140 Complete EE2105 Radio Infrastructure Upgrade 375,000 - - 375,000 0.0% 375,000 - - - Project Canceled for FY EE2107 System Operations Voice Recorder 25,000 25,000 21,340 3,660 85.4% 25,000 25,000 21,340 3,660 Complete EE2113 ArcFM Migration to Electric Utility Network 160,000 160,000 63,000 97,000 39.4% 160,000 160,000 63,000 97,000 Est. Compl. January 2022 EE2114 IPLAN Touch Screen Tables 20,400 20,400 3,716 16,684 18.2% 20,400 20,400 3,716 16,684 Complete EE2115 Electric Plotter 10,600 10,600 10,541 59 99.4% - 10,600 10,541 59 Complete TD2105 Truck Barn Door Replacement 29,500 29,500 27,721 1,779 94.0% - 29,500 27,721 1,779 Complete EE1919/EE2019 Roadway Light LED Conversion 1,500,000 4,990,000 388,751 4,601,249 7.8% - - 48,654 (48,654) Complete 620 Light Replacements EE2108 LED Lighting Conversion Phase 1 1,025,000 995,500 400,980 594,520 40.3% 1,025,000 995,500 400,980 594,520 Complete EE2005 College Road Consolidation 110,000 110,000 35,008 74,992 31.8% 110,000 110,000 35,008 74,992 60% complete EE2017 Transmission Line Maintenance Program 50,000 50,000 963 49,037 1.9% 50,000 50,000 963 49,037 Complete EE2016 Garrison Oak Tech Park Substation 750,000 749,700 124,439 625,261 16.6% 750,000 749,700 124,439 625,261 70% complete EE1513 Towne Point/White Oak Distribution - - 6,148 (6,148) 95% complete EE2021 Route 8 & 15 Pole Design 49,500 49,500 612 48,888 1.2% - 42,400 (6,486) 48,886 Complete EE2098 Substation Component Upgrade 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 30,000 N/A EE2099 Fault Indicators 30,000 40,000 9,352 30,648 23.4% - - 9,352 (9,352) Complete EE2106 Capitol Green Secondary 33,000 33,000 23,639 9,361 71.6% 33,000 33,000 23,639 9,361 95% complete EE2110 Division St Overhead Rebuild 85,000 85,000 71,609 13,391 84.2% 85,000 85,000 71,609 13,391 Complete EE2111 Live Front Transformer & Conductor Restoration 140,000 140,000 128,736 11,264 92.0% 140,000 140,000 128,736 11,264 Complete EE2112 Townsend Blvd & Miller Dr 123,000 178,000 178,598 (55,598) 100.3% 123,000 178,000 178,598 (598) Complete Total Engineering $ 4,558,500 $ 7,708,700 $ 1,501,366 $ 6,527,334 19.5% $ 2,968,900 $ 2,671,600 $ 1,160,319 $ 1,511,282 Electric Generation 411-42-80-99 EG2101 Vansant U/G Fuel Line Relocate 172,000 172,000 - 172,000 0.0% 172,000 - - - Funds transferred to EG2105 In progress; estimated completion EG2105 Van Sant Exciter Replacement - 172,000 59,033 112,967 34.3% - 172,000 59,033 112,967 10/31/21. EG2001/EG2103 VanSant Unit 11 Component Replacement 90,000 90,000 62,286 27,714 69.2% 35,000 58,400 30,686 27,714 Complete In progress; funds used for water EG2002/EG2104 McKee Run Unit 3 Auxillary System Components 120,000 120,000 62,585 57,415 52.2% 60,000 72,300 14,916 57,384 treatment trains for VanSant. In progress; address items as EG2102 Plant Decommissioning 1,000,000 1,000,000 9,168 990,833 0.9% 1,000,000 1,000,000 9,168 990,833 requested. Total Electric Generation $ 1,210,000 $ 1,210,000 $ 134,038 $ 1,075,962 11.1% $ 1,267,000 $ 1,302,700 $ 113,803 $ 1,188,897 T & D 411-42-82-99 --- AUTOMOBILES $ - $ - $ 127,935 $ (127,935) Bucket Trk #751 Veh #719 received; #759 and --- TRUCKS 250,000 443,100 27,680 415,420 #772 awaiting delivery UG Transformers locations as follows: EE2120 R New Developments $ 285,000 $ 38,050 $ 33,635 $ 4,415 88.4% $ 285,000 $ 38,050 $ 33,635 $ 4,415 TD2004 Verona Woods 8,900 8,900 8,875 8,900 99.7% - - - - Complete TD2017 Safety Town Training Fac 5,600 5,600 5,537 5,600 98.9% - - - - Complete TD2020 Delaware State Police - - 17,317 (17,317) 0.0% - - 17,301 (17,301) Complete TD2021 Post Office - 11,000 8,355 2,645 76.0% - 11,000 8,355 2,645 Complete TD2103 47 S West St - 2,000 6,952 (4,952) 347.6% - 2,000 6,952 (4,952) Complete TD2106 Silver Lake Car Charger - 12,300 12,247 53 99.6% - 12,300 12,247 53 Complete TD2107 State Police Antenna - 16,900 13,697 3,203 81.0% - 16,900 13,697 3,203 Complete TD2108 Lakeland Business Park - 8,200 6,138 2,062 74.9% - 8,200 6,138 2,062 Complete TD2109 DART - Queen St Bus Charger - - - - 0.0% - 13,900 - 13,900 Complete TD2110 DAFB Welch Elementary - 23,500 - 23,500 0.0% - 23,500 - 23,500 Waiting on contractor TD2111 Grotto Dough Factory - - 8,196 (8,196) 0.0% - - 8,196 (8,196) Complete TD2114 US Corrugated - 115,600 - 115,600 0.0% - 115,600 - 115,600 Est. Compl. Date 10/31/21 TD2115 Eden Hill Phase 2 - 13,600 - 13,600 0.0% - 13,600 - 13,600 Moved to FY22 TD2116 DSWA Energy Lane - 7,650 6,952 698 90.9% - 7,650 6,952 698 Complete TD2119 Greentree TX Replacement - 12,300 12,247 53 99.6% - 12,300 12,247 53 Complete TD2120 5729 Denneys Rd - - 13,459 (13,459) 0.0% - - 13,459 (13,459) Complete TD2121 Kent Pump Station 2 Tx - - 5,741 (5,741) 0.0% - - 5,741 (5,741) Complete UG Conductors locations as follows: EE2120 R New Developments $ 513,000 $ 31,050 $ 846 $ 30,204 2.7% $ 513,000 $ 31,050 $ 846 $ 30,204 TD2004 Verona Woods 136,100 136,100 136,121 (21) 100.0% - - 34 (34) Complete TD2009 Saint Jones Commons - - 8,768 (8,768) 0.0% - - 8,768 (8,768) Complete Page 79 411 7 of 8 4TH QTR FY21 CIP-PROJECT STATUS REPORT-Preliminary

Item #25. PROJECT STATUS REPORT - ELECTRIC FUND 4th Quarter FY21 - PRELIMINARY TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status TD2017 Safety Town Training Fac 2,300 2,300 2,216 84 96.3% - - - - Complete TD2020 Delaware State Police 41,400 41,400 104,827 (63,427) 253.2% - - 63,431 (63,431) Complete TD2021 Post Office 19,500 24,442 (4,942) Complete TD2103 47 S West St - 3,000 3,514 (514) 117.1% - 3,000 3,514 (514) Complete TD2104 Eden Hill 750 Tiepoint - 46,000 45,949 51 99.9% - 46,000 45,949 51 Complete TD2106 Silver Lake Car Charger - 2,500 2,342 158 93.7% - 2,500 2,342 158 Complete TD2107 State Police Antenna - 8,300 2,636 5,664 901.4% - 8,300 2,636 5,664 Complete TD2108 Lakeland Business Park - 18,000 12,206 5,794 67.8% - 18,000 12,206 5,794 Complete TD2109 DART - Queen St Bus Charger - 7,300 - 7,300 0.0% - 7,300 - 7,300 Cancelled TD2110 DAFB Welch Elementary - 15,200 - 15,200 0.0% - 15,200 - 15,200 Waiting on contractor TD2111 Grotto Dough Factory - - 82 (82) 0.0% - - 82 (82) Complete TD2112 COD Switchgear - 37,800 37,765 35 99.9% - 37,800 37,765 35 Complete TD2113 Fire Station 2 Relocation - 70,700 65,601 5,099 92.8% - 70,700 65,601 5,099 Complete TD2114 US Corrugated - 95,700 164,435 (68,735) 171.8% - 95,700 164,435 (68,735) Est. Compl. Date 10/31/21 TD2115 Eden Hill Phase 2 - 155,500 - 155,500 0.0% - 155,500 - 155,500 Moved to FY22 TD2116 DSWA Energy Lane - 2,500 2,355 145 94.2% - 2,450 2,355 95 Complete TD2118 DelDOT SR8-SR15 - - 5,202 (5,202) 0.0% - - 5,202 (5,202) Complete TD2120 5729 Denneys Rd - - 4,424 (4,424) 0.0% - - 4,424 (4,424) Complete UG Meters locations as follows: EE2120 R New Developments $ 52,000 $ 50 $ - $ 12,000 0.0% $ 52,000 $ 50 $ - $ 50 TD2004 Verona Woods 2,500 2,500 2,479 21 99.2% - - - - Complete TD2020 Delaware State Police 1,100 1,100 1,508 (408) 137.1% - - 375 (375) Complete TD2021 Post Office - 2,400 2,836 (436) 118.2% - 2,400 2,836 (436) Complete TD2103 47 S West St - 400 - 400 0.0% - 400 - 400 Complete TD2106 Silver Lake Car Charger - 1,200 1,061 139 88.4% - 1,200 1,061 139 Complete TD2107 State Police Antenna - 2,000 1,742 258 87.1% - 2,000 1,742 258 Complete TD2108 Lakeland Business Park - 1,600 67 1,533 4.2% - 1,600 67 1,533 Awaiting metering install TD2109 DART - Queen St Bus Charger - 3,300 - 3,300 0.0% - 3,300 - 3,300 Cancelled TD2110 DAFB Welch Elementary - 1,300 - 1,300 0.0% - 1,300 - 1,300 Waiting on contractor TD2111 Grotto Dough Factory - - 593 (593) 0.0% - - 593 (593) Complete TD2114 US Corrugated - 42,600 - 42,600 0.0% - 42,600 - 42,600 Est. Compl. Date 10/31/21 TD2115 Eden Hill Phase 2 - 5,200 - 5,200 0.0% - 5,200 - 5,200 Moved to FY22 TD2116 DSWA Energy Lane - 2,000 1,843 157 92.1% - 1,950 1,843 107 Complete TD2120 5729 Denneys Rd - - 589 (589) 0.0% - - 589 (589) Final Stages TD2121 Kent Pump Station 2 Tx - 1,000 - 1,000 0.0% - - 849 (849) Complete Total T & D $ 1,047,900 $ 1,015,600 $ 771,353 $ 270,609 76.0% $ 1,100,000 $ 1,293,100 $ 754,521 $ 538,579 Administration 411-42-84-99 Ongoing; delayed and requesting EE2101 Reed St IT Room Generator $ 20,000 $ 55,000 $ 2,400 $ 52,600 4.4% $ 20,000 $ 55,000 $ 2,400 $ 52,600 budget amendment. EA2101 Reed St Shingled Roof 300,000 300,000 114,779 185,221 38.3% 300,000 300,000 114,779 185,221 To be completed in FY22. EA2102 Reed St Chimney Refurbish 15,000 15,000 11,647 3,353 77.6% 15,000 15,000 11,647 3,353 Complete Initial stages – remaining work to EA2103 Electric Utility Admin Facility 25,000 25,000 2,578 22,422 10.3% 25,000 25,000 2,578 22,422 be completed in FY22 EA1819 Reed St HVAC Major Overhaul 1,175,200 1,175,200 - 1,175,200 0.0% - 1,175,200 - 1,175,200 Moved to FY22 EE2007 2020 Weyandt Hall Improvements 150,000 144,340 144,280 60 100.0% - 72,200 72,140 60 Complete 25% complete – remaining work EE2009 2020 Electric Utility Admin Facility Improvements 318,000 457,000 114,250 342,750 25.0% - 457,000 114,250 342,750 to be completed in FY22 Total Administration $ 2,003,200 $ 2,171,540 $ 389,934 $ 1,781,606 18.0% $ 360,000 $ 2,099,400 $ 317,794 $ 1,781,606 Phase 1 &3 complete, Phase 2 FN1701 Purchase of ERP System $ 2,148,000 $ 2,148,000 $ 2,005,435 $ 142,565 93.4% $ 500,000 $ 1,244,800 $ 185,890 $ 1,058,910 & 4 In progress TOTAL ELECTRIC FUND $ 10,967,600 $ 14,253,840 $ 4,802,126 $ 9,798,076 33.7% $ 6,195,900 $ 8,611,600 $ 2,532,327 $ 6,079,273 Legend M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan. Page 80 411 8 of 8 4TH QTR FY21 CIP-PROJECT STATUS REPORT-Preliminary

Item #26. City Council Meeting CITY OF DOVER Oct 26, 2021 FISCAL YEAR JULY 1, 2021 TO JUNE 30, 2022 1 of 2 QUARTERLY REVENUE REPORT As of September 30,2021 FY22 25% ORIGINAL YTD % BUDGET FY21 FY20 GENERAL FUND BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Property Taxes $ 14,715,000 $ 14,644,300 99.5% $ 14,328,100 $ 14,123,800 2 Payment In Lieu of Taxes 552,700 463,700 83.9% 514,400 560,300 3 Transfer from Electric Fund 11,000,000 2,750,000 25.0% 10,000,000 10,000,000 4 Intrafund Service Receipts Electric 3,641,442 977,500 26.8% 3,098,200 2,874,100 5 Transfer from Transfer Tax Fund 1,400,000 668,800 47.8% 4,833,300 1,828,000 6 Business Licenses 1,500,000 1,303,900 86.9% 1,378,100 1,408,200 7 Intrafund Service Receipts Water 993,721 266,700 26.8% 845,500 676,300 8 Intrafund Service Receipts Wastewater 715,837 192,200 26.8% 609,100 676,300 9 Sanitation Fees 3,421,000 846,100 24.7% 3,125,100 3,080,900 10 Permits & Other Licenses 1,400,000 398,300 28.5% 1,595,700 1,059,800 11 Transfer from Municipal Street Aid Fund 750,000 197,900 26.4% 797,800 796,200 12 Fines & Police Revenue 630,300 182,700 29.0% 442,700 571,500 13 Police Extra Duty Fees 370,000 5,800 1.6% 146,700 470,900 14 Transfer from Police Grant Funds 130,000 - 0.0% 221,000 219,900 15 Transfer from Police Fed Grant Funds 308,900 - 0.0% - - 16 Court of Chancery Fees 1,400,000 328,100 23.4% 1,658,600 1,602,400 17 Transfer from Water/Wastewater Fund 1,000,000 250,000 25.0% 1,000,000 1,000,000 18 Transfer from Civil Traffic Penalties Fund 400,000 - 0.0% July, August and Sept ERLSP not received. 267,100 430,300 19 Library Revenues & County Reciprocal Pymt 392,100 26,500 6.8% 79,000 329,500 20 Franchise Fees 600,000 - 0.0% Q1 fees not yet received. 592,300 617,500 21 General Fund Grant Receipts 1,193,500 4,483,100 375.6% ARPA $4.3MM 1,294,600 625,700 22 Recreation Revenue 110,000 32,000 29.1% 46,500 84,900 23 Other Miscellaneous Receipts 115,000 160,600 67.2% $124M from State of DE (Police Vehicles) 203,300 110,900 24 Interest Income 90,000 6,800 7.6% 92,700 291,200 TOTALS $ 46,829,500 $ 28,185,000 60.0% $ 47,169,800 $ 43,438,600 Final Budget $ 47,169,800 $ 43,438,600 Page 81

Item #26. City Council Meeting CITY OF DOVER Oct 26, 2021 FISCAL YEAR JULY 1, 2021 TO JUNE 30, 2022 2 of 2 QUARTERLY REVENUE REPORT As of September 30,2021 FY22 25.0% ORIGINAL YTD % BUDGET FY21 FY20 WATER FUND BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Water Fees $ 6,353,800 $ 1,805,900 28.4% $ 5,777,200 $ 5,557,800 2 Water Impact Fees 420,000 10,000 2.4% 172,100 215,900 3 Water Tank Space Leasing 436,700 441,000 101.0% Billed 100% at beginning of FY 529,800 374,900 4 Interest Income 34,000 2,100 6.2% 9,500 43,500 5 Other Miscellaneous Revenues 104,600 10,278 9.8% 223,204 26,900 TOTALS $ 7,349,100 $ 2,269,278 30.9% $ 6,711,804 $ 6,219,000 Final Budget $ 6,711,804 $ 6,219,000 25.0% ORIGINAL YTD % BUDGET FY21 FY20 WASTEWATER FUND BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Wastewater Fees - - #DIV/0! 4,232,200 3,615,700 2 Wastewater Adjustment Fees - County Trtmt 4,709,500 1,173,900 24.9% 3,122,500 3,108,400 3 Groundwater Inflow Adjustment - - #DIV/0! 1,948,300 1,804,000 4 Wastewater Impact Fees 2,023,100 552,700 27.3% 151,700 211,500 5 Interest Income - - #DIV/0! 1,900 5,600 6 Other Miscellaneous Revenues - 4,665 #DIV/0! 38,200 7,100 TOTALS $ 6,732,600 $ 1,731,265 26.2% $ 9,494,800 $ 8,752,300 Final Budget $ 9,494,800 $ 8,752,300 FY22 25.0% ORIGINAL YTD % BUDGET FY21 FY20 ELECTRIC REVENUE FUND BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Sales to Customers $ 82,730,800 $ 23,297,500 28.2% $ 77,492,200 $ 78,671,000 2 Distribution of Earnings - - #DIV/0! (5,007,800) (2,727,100) 3 Utility Tax 435,000 98,700 22.7% 1,137,000 1,223,200 4 Rate Stabilization Reserve - - #DIV/0! 3,000,000 - 5 Miscellaneous Revenue (4,429,400) (1,348,200) 30.4% 263,000 1,049,400 6 Interest Income 175,000 15,131 8.6% 145,554 280,800 TOTALS $ 78,911,400 $ 22,063,131 28.8% $ 77,029,954 $ 78,497,300 Final Budget $ 777,029,954 $ 78,497,300 Page 82

Item #27. City of Dover City Manager’s Office PO Box 475 Dover DE 19903-0475 Phone: (302) 736-7005 E-Mail: mharline@dover.de.us MEMORANDUM To: Mayor and City Council From: Matt Harline, Interim City Manager Copy: Fire Chief, David Carey; Mike Hamlett, Central Services Director; and City Clerk’s Office Date: October 20, 2021 Subject: Semi-Annual Inspection – Robbins Hose Company In accordance with Section 46-43 of the City Code, the above performed a semi-annual inspection of the Robbins Hose Company, Inc./Dover Fire Department on Friday, October 15, 2021 with Fire Chief, David Carey. The inspection included Fire Station 1 at 103 S. Governors Avenue and Fire Station 2 at 911 Kenton Road. Chief Carey and the men and women volunteers of the Dover Fire Department (DFD) continue to provide the citizens of Dover with a high level of readiness and expertise despite the challenges of the COVID-19 Pandemic. From my walk-thru and discussions with DFD personnel, it was obvious every effort has been made across the organizational leadership to ensure both the safety of their personnel, the capabilities to perform their mission, and assurance to preservation of DFD’s equipment. I should add that the DFD await the results of their latest ISO review and expect to maintain a Level 4 rating which is important to the entire Dover community. Highlights from the inspection include:  DFD has a personnel roster of approximately 204 members with roughly 75 maintaining active status.  There are approximately 180 full sets of turnout equipment. The goal is to replace 20 sets of bunker gear per year, but they are actually replacing about 15 per year due to the increased cost in gear. A new set currently runs about $4,500 per year and must be maintained in full operational readiness status.  Soon the Cascade System, required to replenish the individual self-contained breathing tanks, will need to be replaced. The current hardware is 24 years old and has challenges. Page 83

Item #27. Chief Carey and his team have developed a grant to replace the item, but its present cost is roughly $67,0000. DFD is seeking grants for the equipment.  Renovations on both stations are complete at a total cost (to DFD not to the City of Dover) of $2.5 million.  The City did pay for mold assessment and remediation in the amount of $32,373 out of funds that were not yet needed for payments on the Fire Engine that is on order.  The next piece of equipment that will need to be replaced is Ladder #2 at a cost of approximately $1.6 million. Purchase is currently budgeted in FY23 with payments extending for 10 years. The upgrades at station 1 & 2 centered on improving operational readiness by creating individual bunk rooms for male or female firefighters so that in emergencies a full crew could stay at each fire house. There are twelve rooms at Station 1 and eleven at Station 2. DFD is instituting a duty crew program to make sure there is staff in the station every night. DFD is also exploring innovative partnerships with Capital School District and the colleges to help staff the stations with volunteers. Many other renovations updated the physical plant in terms of LED lighting, painting, upgrading to slip resistant flooring, kitchen facilities at Station 2, and improvement to the alert systems within both stations. A small punch list remains, but the renovations are essentially complete. This project is a significant morale boost and should assist with recruitment and retaining volunteers. Chief Carey continues to work on a membership model that may be far more enticing to university students or younger volunteers. DFD has also increased training requirements for the operational leadership offices (Chief, Deputy Chief, Assistant Chief, and Captains effective November 2023). Chief Carey worked with Mr. Hugg and his team at the Fire Marshall’s Office to closely reduce the 600 false alarms received by the DFD per year by proposing a new fee structure that more accurately reflects the true cost of service. That proposal is on the agenda for first reading at tonight’s Council Meeting. Future concerns are recruitment and retention of trained volunteers, an eroding contribution base, and keeping equipment replacement schedules. The partnership with the City is especially key on the last item, but there are opportunities for cooperation on all issues. Recently, this office finalized a policy to restore the ability of City of Dover employees, who are also trained DFD firefighters, to ride to and fight fires on City time. The City will also try to provide assistance on the next campaign to raise funds for the DFD. DFD relies heavily on voluntary private donations from City residents and businesses. In summary, the Dover Fire Department continues to provide top quality fire protection with a fully volunteer firefighting staff. Moreover, DFD has capital and operation plans in place to address key challenges in the future. However, there are financial and cultural challenges that will need additional thought, discussion and planning to protect and maintain this level of excellence. Please contact me if you have any questions or concerns. 2|Page Page 84

FIRST READING Item #31. CITY OF DOVER ORDINANCE #2021-22 WITH STAFF AMENDMENT #1 (SA #1) 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 46 – Fire Prevention and Protection, Article IV – Public Occupancies, be amended by 5 inserting the text indicated in bold, blue font and deleting the text indicated in red strikeout as follows: 6 7 Section 46-161 – Compliance required. 8 9 No person shall use or permit to be used any public occupancy structure which does not comply 10 with the most currently published edition of NFPA Life Safety Code 101. Public Occupancies shall 11 include but not be limited to: 12 13 (a) Assembly occupancy (facilities used for gathering of 50 or more people to include, but 14 not be limited to auditoriums, assembly halls, auditoriums, bowling lanes, club rooms, 15 college and university classrooms with 50 or more persons, conference rooms, 16 courtrooms, dance halls, drinking establishments, exhibition halls, gymnasiums, 17 libraries, mortuary chapels, motion picture theaters, museums, passenger stations and 18 terminals of air, surface, underground, and marine public transportation facilities, 19 places of religious worship, pool rooms, recreational piers, restaurants, skating rinks, 20 special amusement buildings, theaters) 21 22 (b) Educational occupancy (academies, kindergartens, schools) 23 24 (c) Day Care occupancy (adult, child, homes, nursery, center) 25 26 (d) Health Care occupancy (hospitals, limited care facilities, nursing homes) 27 28 (e) Ambulatory Health Care occupancy (facilities used to provide services or treatment 29 simultaneously to four or more patients that provides, on an outpatient basis, one or 30 more of the following: 31 32 1. Treatment for patients that renders the patients incapable of taking action for 33 self-preservation under emergency conditions without the assistance of others 34 35 2. Anesthesia that renders the patients incapable of taking action for self 36 preservation under emergency conditions without the assistance of others 37 38 3. Treatment for patients who, due to the nature of their injury or illness, are 39 incapable of taking action for self-preservation under emergency conditions 40 without the assistance of others.) 41 42 (f) Residential occupancy (lodging or rooming houses, hotel, dormitory, apartment 43 buildings, bed and breakfast inns, short term rentals) 44 45 (g) Residential Board and Care occupancy (group housing, facilities for social 46 rehabilitation, alcoholism, drug abuse or mental health; assisted living) 47 Page 85

Proposed Ordinance #2021-22 – Public Occupancies Page 2 Item #31. 48 (h) Mercantile occupancy over 10,000 square feet (auction rooms, department stores, 49 drugstores, restaurants with fewer than 50, shopping centers, supermarkets) 50 51 (i) Business occupancy over 10,000 square feet (city halls, college and universities 52 instructional buildings, classrooms under 50 persons and laboratories, courthouses, 53 dentist’s office, doctor’s office, general office, outpatient clinics (ambulatory), town 54 halls) 55 56 (j) Industrial occupancy (dry-cleaning plant, factories of all kinds, food processing plants, 57 gas plants, hangars, laundries, power plants, pumping stations, refineries, sawmills, 58 telephone exchanges) 59 60 (k) Storage occupancy over 10,000 square feet (barns, bulk oil storage, cold storage, freight 61 terminals, grain elevators, hangars, parking structures, truck and marine terminals, 62 warehouses) 63 64 (l) Assembly occupancy - special provisions 1 (to include, but not be limited to outdoor 65 facilities which are not part of the normal every day operation of the building/land use 66 and are subject to a City of Dover current special event permit) 67 68 (m)Assembly occupancy - special provisions 2 (to include, but not be limited to Special 69 Amusement Buildings, carnivals, circus, fireworks, pyrotechnic displays, outdoor music 70 concerts/festivals, special events) 71 72 (Code 1981, § 7-63; Ord. of 11-22-1993; Ord. of 1-27-1997) 73 74 BE IT FURTHER ORDAINED: 75 76 That Chapter 46 – Fire Prevention and Protection, Article IV – Public Occupancies, be amended by 77 inserting the text indicated in bold, blue font and deleting the text indicated in red strikeout as follows: 78 79 Section 46-164 Fees. 80 81 A person desiring the permit required by the provisions of this article shall pay the appropriate 82 permit fee as provided for in Appendix F—Fees and Fines. 83 84 (Code 1968, §§ 17-38, 17-46, 17-50, 17-54, 17-58; Code 1981, § 7-65; Ord. of 3-23-1992; Ord. of 11- 85 22-1993; Ord. No. 2009-09, 6-22-2009) 86 87 That Appendix F – Fees and Fines, Chapter 46 – Fire Prevention and Protection, be amended by 88 inserting the text indicated in bold, blue font and deleting the text indicated in red strikeout as follows: 89 Chapter 46. Fire Prevention and Protection Fees and Fines Article I. In General Sec. 46-1. Means of egress Subsec. (f) Penalties Page 86

Proposed Ordinance #2021-22 – Public Occupancies Page 3 Item #31. Any exit access, exit, or exit discharge, with the exception of a $25.00 100.00 first offense locked exit door, found to be in violation of this section $50.00 200.00 second or subsequent offense Any required exit door found to be locked against egress $100.00 each locked exit first offense, $200.00 subsequent offense Sec. 46-3. Impairment of fire protection equipment Subsec. (f) Fines $50.00 100.00 per device first offense; $100.00 200.00 per device second and subsequent offenses Sec. 46-7. Preventable and malfunctioning alarms to the fire company Subsec. (ba)(1) Responsibility for malfunctioning and preventable Should the person notified alarms, owner response, and corrective action; generally fail to appear at said premises within 30 minutes after being notified to do so, the city may charge the owner of the premises a fine of $75.00 100.00 Subsec. (ba)(2) Responsibility for malfunctioning and preventable Failure to return alarms, owner response, and corrective action; malfunction documentation of service/repair within the period of time stated on the notice of violation, which is satisfactory to the fire marshal, will result in assessment against the owner of a fine of $100.00 for the fire alarm malfunction Subsec. (cb)(1) Fine charges; multiple fire alarm malfunctions or preventable alarms; amount of fine Number of preventable or malfunctioning fire alarms Fine per preventable or malfunctioning fire alarm Third alarm $75.00 100.00 Fourth alarm $100.00 200.00 Fifth alarm $200.00 250.00 All over fifth alarm, each alarm $250.00 Subsec. (cb)(2) Fine charges; multiple fire alarm malfunctions or A $25.00 50.00 fine may be preventable alarms; panel reset assessed to the owner of a premises where the fire alarm has been reset before the fire department Page 87

Proposed Ordinance #2021-22 – Public Occupancies Page 4 Item #31. or assisting fire department arrives. $100.00 for second or subsequent offenses Sec. 46-8. Maintaining a known violation or hazard Subsec. (c)(1) Penalties; Any fines issued for violation of this section Not less than $25.00, nor more than $1,000.00 Article II. Fire Department Sec. 46-45 (b) 44Failure to answer alarms, orders and perform duties Fine of not less than orderly; Penalties $25.00, nor more than $1,000.00 or by suspension from the fire department or both Article III. Fire Codes Fees established in subsection (b) of this section shall be doubled in the event that a permit is applied for after construction has commenced without the permission of the fire marshal. The fire marshal shall waive the doubling of fees in cases where the permit applicant is not a professional contractor and the work is not being done by a professional contractor. Sec. 46-126. Fire prevention permit Subsec. (b) Fee; each applicant $12.00 25.00 for each $1,000.00 of costs or multiple thereof of the fire protection system; provided that a minimum fee for each permit shall be $50.00 150.00 Subsec. (c) Reinspection First reinspection No charge Second reinspection $25.00 100.00 Third reinspection $50.00 200.00 Any subsequent reinspection $100.00 250.00 Subsec. (d) Fire signaling system inspection fee Certificate of inspection $25.00 each fire alarm system Exception: Apartment or other multifamily dwelling—Five or less $25.00 each fire alarm buildings per complex system Exception: Apartment or other multifamily dwelling—More than $15.00 each fire alarm five buildings per complex system up to a maximum of 20 buildings. Maximum fee per complex not to exceed $300.00 for fire alarm systems Subsec. (e) Fire suppression system inspection fee Page 88

Proposed Ordinance #2021-22 – Public Occupancies Page 5 Item #31. Certificate of inspection $25.00 each fire suppression system Exception: Apartment or other multifamily dwelling—Five or less $25.00 each fire buildings per complex suppression system Exception: Apartment or other multifamily dwelling—More than $15.00 each fire five buildings per complex suppression system up to a maximum of 20 buildings. Maximum fee per complex not to exceed $300.00 for fire suppression systems Sec. 46-127 Smoke detection devices Fines not paid within 14 days of the day the fine was issued, including the day the fine was issued, shall be automatically doubled in amount. Subsec. (g) Violations; penalties Revocation of any existing license to do business in the city, or a fine of not more than $100.00 150.00 per violation, or both such penalties Article IV. Public Occupancies Sec. 46-164. Fees Churches Assembly $50.00 No Charge for an occupant load less than 75; $100.00 for an occupant load of 75 or greater Civic auditoriums Assembly-Fixed Seating $50.00 $100.00 for first 200 seats and $10.00 each additional 50 seats Clubhouses Educational $100.00 Commercial auditoriums Day Care $50.00 first 200 seats and $5.00 for each additional 50 seats $50.00 for Day Cares as defined by Appendix B – Zoning, Sections 14.22, 14.23 and 22.1; $100.00 for other day cares Day care facilities Heath Care $50.00 $100.00 first 25 rooms and $5.00 for each additional room Hospitals, nursing homes or rest home Ambulatory Heath Care $15.00 first ten rooms and $2.00 for each additional room $100.00 Page 89

Proposed Ordinance #2021-22 – Public Occupancies Page 6 Item #31. Mercantile (10,000 square feet of area or greater) Residential $50.00 $100.00 per building Outdoor public events, including but not limited to firework displays, $25.00 $100.00 carnivals, and outdoor music concerts Residential Board and Care Public office buildings Mercantile over 10,000 Sq. Ft. $50.00 $100.00 Restaurants (10,000 square feet of area or greater) Business over $50.00 $100.00 10,000 Sq. Ft. Restaurants of any size that serve alcoholic beverages Industrial $75.00 $100.00 School Storage over 10,000 Sq. Ft. $50.00 $100.00 Theaters Assembly special provisions 1 $50.00 for the first 200 seats and $5.00 for each additional 50 seats $25.00 Assembly special provisions 2 $100.00 Sec. 46-168. Reinspection fee Subsec. (a) Amount $25.00 for any repeated violation cited by the fire marshal, determined to be a violation and which requires a follow up inspection to confirm the correction of the violation Subsec. (b) Fee attached A fee may be attached to any summons written for any violation found to be uncorrected upon reinspection Article V. Fire Lanes Fines not paid within 14 days of the day the fine was issued, including the day the fine was issued, shall be automatically doubled in amount. Sec. 46-202. Violations; penalties Subsec. (c) Other obstructions Any property owner or tenant found to be in violation; $50.00 Subsec. (d) Failure to mark Any property owner found to be in violation; $50.00 Sec. 46-205. Responsibility of owner or tenant Any property owner found to be in violation; $50.00 90 91 92 ADOPTED: * 93 S:\ORDINANCES\2021\DRAFT\ORDINANCE #2021-22 - CHAPTER 46 - FIRE PREVENTION AND PROTECTION - PUBLIC OCCUPANCIES\PROPOSED ORDINANCE #2021-22 - CHAPTER 46 - 94 FIRST READING - STAFF AMENDMENTS.DOCX 95 96 97 Page 90

Proposed Ordinance #2021-22 – Public Occupancies Page 7 Item #31. 98 SYNOPSIS 99 This ordinance amends portions of Chapter46, Fire Prevention and Protection, Article IV to revise and 100 update definitions in Section 46-161 relating to Public Occupancies to conform with current NFPA Life 101 Safety Code 101. The Ordinance also revises the provisions in Appendix F – Fees and Fines applying to 102 Chapter 46, Fire Prevention and Protection, which have not been updated in at least 9 years. 103 104 (SPONSORS: NEIL AND HUGG) 105 106 107 Actions History: 108 10/25/2021 - Scheduled for First Reading – City Council 109 10/12/2021 - Introduction – Council Committee of the Whole Page 91

Item #32. PETITION TO AMEND ZONING DISTRICT First Reading before the Dover City Council October 25, 2021 Owners: New Burton Storage, LLC. Address: 1427 New Burton Road Location: East side of New Burton Road, approximately 311 feet northeast of Garton Lane Tax Parcels: ED-05-085.11-01-03.00-000 Size: 1.0487 +/- acres (45,681.1 SF +/-) Present Use: Single Family Residential Proposed Use: Mini-Storage 2019 Comprehensive Plan Designation – Land Use Category: Commercial - Low Intensity Present Zoning: C-1A (Limited Commercial Zone) Proposed Zoning: C-3 (Service Commercial Zone) Reason for Request: Expansion of neighboring storage facility File Number: Z-21-07 Ordinance Number: 2021-25 Page 92

City of Dover Application No.: Z-21-07 Item #32. Department of Planning & Inspections R-20 RG-2 Y KW RG-2 AP W /M I PO Rd ROS to n Bu r New IPM C-1A Site Haman Dr R-8 Turner Dr R-8 C-1A C-3 R-8 Garton Ln C-1A C-2A C-2A Title: Lands of New Burton Storage, LLC. Ordinance #: 2021-25 Addresses: 1427 New Burton Road Legend « Parcel IDs: ED-05-085.11-01-03.00-000 Subject Property Existing Zoning: C-1A Limited Commercial Zone Proposed Zoning: C-3 Service Commercial Zone 2012 Buildings Owner: New Burton Storage, LLC. Zoning Date: 10/15/2021 Dover Parcels Corridor Overlay Zone 0 125 250 500 Feet Page 93

Item #32. FIRST READING PROPOSED ORDINANCE #2021-25 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 1427 NEW BURTON ROAD 4 5 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 6 limits of the City of Dover; and 7 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 8 described below from C-1A (Limited Commercial Zone) to C-3 (Service Commercial Zone). 9 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 10 DOVER, IN COUNCIL MET: 11 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 12 Ordinance of the City of Dover have been amended by changing the zoning designation from C-1A 13 (Limited Commercial Zone) to C-3 (Service Commercial Zone) on that property located at 14 1427 New Burton Road (East side of New Burton Road, approximately 311 feet northeast of 15 Garton Lane), consisting of 45.681+/- S.F., owned by New Burton Storage, LLC.. 16 (Tax Parcel: ED-05-085.11-01-03.00-000; Planning Reference: Z-21-07; Second Council District) 17 18 ADOPTED: * 19 S:\ORDINANCES\2021\DRAFT\ORDINANCE #2021-25 - REZONING 1427 NEW BURTON ROAD\ORDINANCE #2021-25 - REZONING - 1427 NEW 20 BURTON ROAD FIRST READING.wpd 21 Actions History 22 10/25/2021 - Scheduled for First Reading - City Council Page 94