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LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE AGENDA October 10, 2011 - 6:00 P.M. - Council Chambers - City Hall - City of Dover Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at CityClerk@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Review of Cell Phone Use (Deferred by Committee on 9/29/11 Due to Time Constraints) 2. Review of Take-Home Vehicle Use (Deferred by Committee on 9/29/11 Due to Time Constraints) 3. Disposal of Excess Property - US 13 Sewer Main Extension - Schwartz Pumping Station 4. Review, Consolidation and/or Elimination of City Committees, Commissions, and Boards - Historic District Commission 5. Public Comment Period 6. Adjournment by 7:00 P.M. /tm S:\AGENDAS & MINUTES\Committee-Agendas\2011\10-10-2011 LF&A.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

CITY OF DOVER DEPARTMENT OF FINANCE PROCEDURE MANUAL TITLE: City or Employee Owned Cellular Phone PROCEDURE # F320 Assignment and Usage DATE: February 3, 2009 I. PURPOSE: The use of cellular telephones provides improvement to customer service, is helpful when other means of communication is not readily available, and enhances department’s efficiencies and safety. Possessing a cellular telephone may be a job requirement when the employee must be available to respond to issues when he/she is not physically located at his/her workstation. The purpose of this procedure is to provide for the uniform administration of City owned cellular telephone assignment and usage, and governing the use and reimbursement for employee owned cellular telephones to conduct City business within each department. The City of Dover reserves the right to make changes to these procedures as circumstances warrant. This procedure is meant to provide a uniform mechanism for the review and certification:  of cellular telephone charges  the reimbursement of non-business call charges to the City  annual reimbursement for employee owned cell phones. II. CELLULAR TELEPHONE ASSIGNMENT: Cellular telephones are not a personal benefit and will only be provided to those employees who have demonstrated need. All employees who are issued cellular telephones are expected to use them responsibly. The discretion over cellular telephone assignments is delegated to the respective Department Director. The assignment of cellular telephones is to be documented on the approved Communication Devices Service Request form (Attachment 1 – FORM56) with City Manager approval required. Employees to whom a cellular telephone is assigned are to be provided a copy of this procedure. Employees to whom a cellular telephone is assigned must formally accept responsibility for the device and the attendant responsibilities imposed by this procedure as represented by his or her signature on the Communication Devices Service Request form, Section IV. The Communication Devices Service Request form is to be retained in the section files with an electronic copy to the Accounts Payable office. On an annual basis, the Department Director or designee shall review the list of authorized cellular telephone users, complete the Annual Department Director Cell Phone Review Report form (Attachment 4 – FORM57) due to the Finance Department on June 1 annually for the employees or positions authorized to use cellular telephones, and review the usage of each cellular telephone within his/her department to determine whether the assigned calling plan (including number of minutes associated with the plan) is appropriate for each employee. At that time, any changes to the calling plan will be made, to ensure that each employee is participating in the most economical plan.

Cell Phone Assignment & Usage Procedure F320 This will permit calling plans to be expanded or reduced, based on job requirements and actual usage. When ensuring the employee has the most economical plan, personal telephone use minutes shall not be included in that analysis. The Finance Department will conduct periodic reviews of cellular phone usage and send the results of their analysis to the Department Director and City Manager. III. EMPLOYEE OWNED CELLUAR TELEPHONE QUALIFICATIONS: The Department Director will determine which employees qualify for the reimbursement. The following criteria will be used to make this determination:  Employee is a key staff member needed in the event of an emergency.  Employee is frequently away from access to traditional land-based phone service.  Employee is involved in frequent off on-call activity where contact by cell phone is essential.  Nature of employee’s work is critical to the operation of the City’s business and immediate response is required.  Employee’s assigned work requires substantial travel and contact by cell phone is essential.  Level of business use is significant.  Necessary for the employee to be in direct communication with contractors, customers, and state agencies. IV. CELLULAR TELEPHONE USAGE: Cellular telephones are a convenience and a time saver. Cellular telephones are to be used only when access to conventional landlines is not readily available and the urgency of the call outweighs the time necessary to locate another telephone instrument. City provided cellular telephones are not intended for personal use; however, extended work schedules, emergencies or other special circumstances may, on occasion, necessitate non-City business calls to make family arrangements. Personal cellular telephone use is permitted but shall be limited to infrequent, incidental, and/or emergency use, in situations directly related to City business. Non-City business calls are to be reimbursed by the employee to whom the telephone is assigned, in accordance with Section V of this procedure. When personal cellular telephone usage is justified as work related or necessary because of unusual circumstances, the employee is not required to reimburse the cost of cellular telephone calls to City as long as the calls are within the total plan minutes. If calls exceed the plan minutes, City employees are required to pay for all personal cellular telephone calls incurred during the billing cycle. Text messaging and photographic features are to be authorized by the Department Director. This procedure applies to all features allowable for use with a cellular telephone. 2

Cell Phone Assignment & Usage Procedure F320 V. SECURITY; Cellular telephones are not a secure form of communication. Sensitive conversations must be either postponed until a conventional landline can be used or sufficiently "guarded" to inhibit understanding by possible interlopers. Reasonable precautions must be used to guard against conversation trespass and "cloning" fraud to include the use of Personal Identification Numbers (PIN) or authenticated equipment as warranted. Cellular telephone accounts that have been "cloned" must be reported to the carrier within 24 hours of the time the fraud is identified. Any cellular telephone which has been "cloned" must have a PIN assigned when the account is cleared and service is reinstated. Each employee issued a City-owned cellular telephone is responsible for its reasonable care. In the event of loss or damage to the telephone, the employee shall be held personally responsible for replacement or repair of the cellular telephone unless the employee can demonstrate that reasonable care to protect and safeguard the telephone was exercised. If the employee has exercised reasonable care, the City will repair or replace the telephone. Employees are expected to exercise care when using cell phones so as not to endanger themselves or others. Use of cell phones while operating a motor vehicle is discouraged. Employees must adhere to all federal, state, and local rules, regulations and laws regarding the use of cellular telephones while driving. VI. CERTIFICATION OF CHARGES: Department Directors will designate a person or persons responsible for distributing copies of cellular telephone bills to employees each month. The cellular telephone bills will be distributed within seven days of receipt to each employee to whom a cellular telephone is assigned. Cellular telephone bills are to be reviewed by the person to whom the device is assigned. The bills are to be examined to identify evidence of illegal cloning, usage or trespass. Employees to whom cellular telephones are assigned will certify each billing, by annotating and signing the service provider's billing statement or invoice. The employee's notes and signature on the telephone bill will be considered the employee's attestation of the following: • They have examined the charges for accuracy. • There is no apparent evidence of illegal usage or cloning. • They have identified any non-business calls and have provided a reimbursement settlement when required, according to this policy. • All other calls represented on the billing are appropriate and made in the conduct of, and pursuant to City business. If the plan minutes are exceeded, employee reimbursements for personal cellular telephone calls are due on a monthly basis. The employee shall reimburse the City for personal use of the cellular telephone at the rate shown on the billing statement, plus roaming charges, if applicable. In the event that the billing statement does not list a specific amount for identified personal telephone calls, the employee shall reimburse the City at the per minute rate for calls exceeding the plan minutes, plus roaming charges, if applicable. If the billing statement does not include a record of incoming 3

Cell Phone Assignment & Usage Procedure F320 telephone calls, the cellular telephone user shall estimate the number of minutes for incoming calls and reimburse the City at the per minute rate for exceeding the plan minutes. The invoice review must be accomplished, and reimbursement received, within 30 days of the receipt of the subject billing. VII. REIMBURSEMENT FOR QUALIFYING EMPLOYEE OWNED CELLULAR TELEPHONE Qualifying employees will receive a one-time reimbursement check in the amount of $15.00 per month; reimbursement to be paid at the end of each fiscal year for the prior year’s usage or pro-rated appropriately. Reimbursement does not constitute an increase in base pay, and will not be included in the calculation of percentage increases to base pay due to annual salary increases, job upgrading, or other similar calculations. This reimbursement is not taxable income and is not subject to withholding. To be considered for this type of cell phone use and reimbursement, an employee’s supervisor shall consider whether the employee’s business need for a cell phone meets the required criteria and then shall submit a Cell Phone Reimbursement and Authorization Request and Agreement signed by the employee and supervisor, then forwarded to the Department Director for consideration. If approved, the Department Director shall submit a completed Cell Phone Reimbursement and Authorization Request (see Attachment 2), and proof of cell phone coverage to the Finance Department. If there is a change in an employee’s responsibilities that would disqualify them from continuing to receive the supplemental compensation, the supervisor must immediately take the necessary steps to terminate the supplemental compensation, effective with the date that the employee’s responsibilities changed. Supervisors shall conduct an annual review and document the continued qualification for the supplemental compensation. Regardless of when the supplemental compensation is established, it will cease at the end of the fiscal year (June 30). A new Cell Phone Reimbursement and Authorization Request Form shall be submitted to the Department Director for consideration. The cost of the reimbursement is a departmental expense. Qualifying employees receiving reimbursement shall acquire and maintain an active cell phone service that provides national coverage and has an activated voicemail feature. Qualifying employees will provide their supervisors with a copy of one month’s cell phone statement to document the specified coverage and ownership of account. Qualifying employees must be the primary owner of the cell phone plan to be eligible for reimbursement. Qualifying employees shall notify the Department Director within 15 days of any changes in his/her cell phone service during the fiscal year. The employee’s cell phone number shall be provided to the Department Director for placement on contact/directory lists. The employee shall be available by cell phone while on duty. 4

Cell Phone Assignment & Usage Procedure F320 The Department Director will provide a list of authorized employees, reimbursement amount and a copy of each employee’s cell plan for the current fiscal year to Finance by June 1. VII. NON-COMPLIANCE: Employee’s assigned cellular telephones shall comply with this Procedure as a condition of continued usage of cellular telephone privileges. Misuse of a City issued cellular telephone will result in revocation of those privileges, possible disciplinary action up to and including discharge, and/or criminal charges. IX. EFFECTIVE DATE This procedure shall become effective February 3, 2009. DISTRIBUTION: Department Directors Central Services Procurement Manager Mayor City Manager Finance Procedure Manual 5

Cell Phone Assignment & Usage Procedure F320 ATTACHMENT 1 TELEPHONE & CELLULAR PHONE SERVICE REQUEST FORM To be completed for all telephone and cellular phone purchase, changes, additional equipment purchase and/or cancellations. RECEIPTS ARE REQUIRED FOR ALL PURCHASES. Copy of completed form should be forwarded to Finance-AP. THIS SECTION TO BE COMPLETED BY REQUESTING DEPARTMENT Request made by: _______________________________________________ Date: ____________________ Department: ___________________________________________________ Division: _________________ Service for the Following Employee(s): ____________________________________________________________________ Reason for Request: ____________________________________________________________________________________ Type of Service Needed: ____ Phone Purchase ____ New Plan ____ Additional Equipment Purchase ____ Additions ____ Deletions ____ Cancel Plan ____ Changes Plan Requested: _______________________________________________________________________________________ Assigned New Phone to Existing Account: _________________________________________________________________ G/L Account to be Charged: ______________________________ Contact Person: _________________________ ________________________________________ _____________________________ Department Head Approval Date THIS SECTION TO BE COMPLETED BY PURCHASER Received by: ___________________________________ Date Received: ____________________ Costs for: Installation $________ Equipment $________ Other ________________ $________ TOTAL COSTS $___________________ Remarks: _______________________________________________________________________ THIS SECTION TO BE COMPLETED BY CITY MANAGER AND FINANCE- CONTROLLER/TREASURER __________________________________________ _______________________________________ City Manger Approval Signature Finance-Controller/Treasurer _____ Approved _____ Not Approved ATTACHMENT 2 R k Form56 6

Cell Phone Assignment & Usage Procedure F320 Cell Phone Reimbursement and Authorization Request Form Complete this form to request reimbursement for cell phone expenses. The completed form must be signed and submitted to your immediate supervisor. The supervisor will submit to the Department Director for approval. Qualifying employees will receive a one-time reimbursement check in the amount of $180.00 payable (15.00 per month) or the cost to the employee if less; reimbursement to be paid at the end of each fiscal year for the prior year’s usage. Employees are required to provide proof/documentation (copy of monthly cell phone invoice showing coverage and employees name as owner of account.) Cell Phone Provider_____________________________ Cell Phone Number_____________________________ (will be published in contact listings) Cell Phone Coverage: Type of Plan: _________________________________________ Monthly Cost: $______________  I confirm that I will use the above phone for work-related purposes. I agree to provide this cell phone number to appropriate people/organizations who may need to contact me on the job, or on call. I further agree to carry this cell phone and keep it turned on at all times while on duty. A copy of signed form should be forwarded to Finance - Accounts Payable. Print Employee Name: ___________________________________________ Employee Signature: _____________________________________________ Supervisor Signature: _____________________________________________ Department Director Recommending Signature: ___________________________ ___Approved ____Not Approved If not approved, reason: ____________________________________________________________ Date: _____________ 7

Cell Phone Assignment & Usage Procedure F320 ATTACHMENT 3 City of Dover Mobile Phone Reimbursement Agreement This procedure is designed to govern the relationship between the city and an employee regarding reimbursement for business use of a personal mobile phone. Under the terms of this agreement, the city may elect to reimburse an employee for business use of a personal mobile phone in lieu of providing the employee with a city-owned mobile phone. The following clauses are agreed to by the city and the employee:  The option of reimbursing an employee for mobile phone use rather than providing a city-owned phone is at the sole discretion of the city and the employee’s supervisor. Reimbursement will be provided on a schedule determined by the Finance Department.  Provision of a mobile phone is not an employee benefit. It is a business tool issued by the city for the purpose of conducting city business. Therefore, the reimbursement in lieu of a city-issued phone is offered under the same conditions and for the same purpose. It may be revoked at any time for any reason by the city, and is subject to annual budgetary approval.  An employee’s shared use of a personal phone for both city and personal business does not imply that personal use of the phone is acceptable during an employee’s time at work. Personal use during working hours is only acceptable on an occasional basis for specific purposes, and can be curtailed or prohibited at a supervisor’s discretion.  The city will not compensate an employee for the cost of new equipment, and will not be held liable for damage or repair costs of equipment.  The amount of reimbursement will not be influenced by the amount the service is used for business purposes. Unusually high activity on the line of service due in part to its use for business purposes will not entitle the employee to an increase in the reimbursement amount.  The phone number to be used by the employee on their personal mobile phone must be a local phone call from the City of Dover. The phone number must not be changed throughout the term of employment unless approved by the Department Director.  The phone number for the personal service may be distributed by the supervisor as he/she sees fit for the purposes of the city. The fact that the phone line is also the personal number for the employee will not be considered when deciding how to distribute the number.  The employee will be expected to answer the phone in an appropriate fashion for business purposes. Likewise, voicemail greetings will acknowledge the full name of the employee and be appropriate for business purposes.  The applicable provisions contained in the City’s Cellular Phone Assignment and Usage, Procedure # F320, Dated February 3, 2009, or latest revision, shall apply to this procedure without restating.  This agreement may be amended at anytime by the city.  A copy of signed agreement should be forwarded to Finance - Accounts Payable. I, the undersigned, have reviewed this policy and agree to abide by its terms. __________________________________________________________ ____________ Employee Signature Date 8

Cell Phone Assignment & Usage Procedure F320 ATTACHMENT 4 City of Dover Annual Department Director Cell Phone Review Report (Due Annually to Finance on June 1) To: Finance - Accounts Payable I, ___________________________ have reviewed the cell phone use of ______________________ (Department Director) (Department) and determined the following: _____ List of authorized users has been reviewed and approved (Attached). _____ Determined that assigned calling plans are appropriate or have been Changed to an appropriate plan as needed. _____ Spot reviews of monthly bills indicate that employees are following the policy. ______________________________ Department Head Signature ___________________ Date Form57 9

Cell Phone Assignment & Usage Procedure F320 ATTACHMENT 5 CITY OF DOVER CELL PHONE ASSIGNMENT NUMBER & SIGNATURE To be signed upon receipt a list of authorized users for the City of Dover Cell Phone Device. Cell Phone # Employee Name (Print) Employees Signature 10

City of Dover Vehicle Usage Authorized On-Call/Emergency Employees Calendar Year 2011 Department: City Manager Approval: Submitted by: Date: One Way Mileage Normal Employee’s Designation of from Vehicle Duty Hours Employee’s Name Telephone Use: On-Call or Employee’s Number of Number Emergency Residence Employee to Work 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

City of Dover Vehicle Usage Authorized On-Call/Emergency Employees Calendar Year 2011 Department: City Manager Approval: Submitted by: Date: One Way Mileage from Normal Duty Employee’s Vehicle Employee’s Name Employee’s Hours of Telephone Number Residence to Employee Number Work 1 2 3 4 5 6 7 8 9 10 11 12

Calendar Year 2011 Tax Documentation

ACTION FORM PROCEEDING: Legislation, Finance & Administration Committee DEPARTMENT OF ORIGIN: City Manager’s Office DATE SUBMITTED: 10/03/2011 PREPARED BY: Scott D. Koenig, P.E., Interim City Manager SUBJECT: Disposition of City Owned Land – Property Located at 1536 North DuPont Highway REFERENCE: N/A RELATED PROJECT: Route 13 Interceptor Project APPROVALS: Controller EXHIBITS: Exhibit A – Map; Exhibit B – Public Utility Easement; Exhibit C – Procedure for Sale and Disposition of Real Property. EXPENDITURE REQUIRED: $ N/A AMOUNT BUDGETED: $ N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIME TIMETABLE: Complete property transfer, if approved, after Council action RECOMMENDED ACTION: Authorize the City Manager to sell the property located at 1536 North DuPont Highway to the C.F. Schwartz Motor Co., Inc. for $1.00 under Exception C of the Land Disposal Policy. BACKGROUND AND ANALYSIS As part of planned design and construction of the Route 13 Sanitary Sewer Interceptor Project, the City of Dover entered into a public utility easement agreement with the C.F. Schwartz Motor Co., Inc. Currently, the City of Dover owns a small parcel of land at 1536 North DuPont Highway (Tax Parcel # ED05-57.00-01-07.00 - See Exhibit A). This is the location of the former Schwartz Sanitary Sewer Pumping Station. The construction of the Route 13 Interceptor Project has allowed the City to abandon and remove the old pumping station. As a result of the abandonment, the City of Dover does not need to retain ownership of this small parcel of land. The land is surrounded on three (3) sides by land owned by the C.F. Schwartz Motor Co., Inc. The fourth side abuts the right-of-way of U.S. 13. The signed easement agreement anticipated the abandonment of the pump station as well as the transfer of this parcel back to C.F. Schwartz Motor Co., Inc. Based upon the above facts, the City Manager’s Office has determined that this parcel of land is excess in nature and that the disposal of such land would be beneficial to the City of Dover and hereby requests that the Dover City Council consider the disposal of this parcel of land in the amount of $1.00. J:\MyFiles\Projects\Paperless Packet\ActionForm.wpd

MEMORANDUM Department of Planning & Community Development P.O. Box 475 Dover, Delaware 19903 Phone: 302.736.7196 Fax: 302.736.4217 Date: October 4, 2011 To: Legislative, Finance & Administration Committee From: Ann Marie Townshend, AICP RE: Discussion Regarding Historic District Commission In considering the elimination and consolidation of boards and commissions within the City of Dover, the role of the Historic District Commission is now a matter of discussion. In order for the Legislative, Finance and Administration Committee and City Council to determine the future of the Historic District Commission, an understanding of the history and role of the Historic District and the Historic District Commission is necessary. The Historic District Zone was adopted as part of the Zoning Ordinance in 1961, and the Architectural Review Certificate process involved the Planning Commission. In July 1993, the City created the Historic District Commission and the Design Standards and Guidelines for the City of Dover Historic District Zone. The Historic District Zone was expanded in 1997 to include an area along West Loockerman Street. By its composition, the Historic District Commission includes members with both professional expertise and financial stake (residential and business) in the City’s Historic District Zone. According to Appendix B – Zoning, Article 10 – Planning Commission, Section 3 – Historic District Commission: 3.12 Appointment. The commission shall consist of five members nominated by the mayor and approved by the city council, who are residents of the City of Dover and who have demonstrated special interest, experience, or knowledge in history, architecture, or historic preservation. Two of the members, to the extent available, shall be professional members representing the professions of architecture, history, archaeology, planning, historic preservation or related disciplines. At least two members shall be residents of the district, and at least one shall represent the business within the district. If the Historic District Commission were eliminated, presumably the review of Architectural Review Certification would revert to the Planning Commission, with some approvals administrative under the City Planner. The Planning Commission, by the City’s Charter, has a composition that represents geography, not professional background or specifically a background in history or architecture. The Planning Commission is made up of two members from each City Council district and one member at-large. One reason that the City is reviewing the role of the various boards and commissions is that as resources become more limited, the need to improve efficiency and most appropriately allocate scarce staff resources becomes

MEMO 2 increasingly important. Additionally, there has periodically been criticism by some in the community that the review by the Historic District Commission adds an additional step in the process of land development. This extra step is seen by some as something that slows economic growth and adds less predictability and expediency to the land development process. While the review role of the Historic District Commission does create a step in the process of development and redevelopment within the Historic District Zone, this additional step helps to protect the historical integrity of valuable resources such as The Green and Constitution Place (State Street between Loockerman and Water Streets). Preservation of these areas and their character is a benefit to the local economy, as heritage tourism brings visitors to the downtown area. Ensuring that the character of the City’s historic resources is protected should be part of the decision on how to proceed with the Historic District Commission. By virtue of its composition, the Historic District Commission is better qualified to make recommendations with regards to preservation of historic architecture and new construction that complements the character of the Historic District Zone than the Planning Commission, who by its composition is not required to have a background in history or architecture. If it is the desire of the Legislative, Finance and Administration Committee and ultimately City Council to eliminate the Historic District Commission, a number of amendments to the City of Dover Code of Ordinances will be required. The Planning Office recommends that if this is the decision of City Council, the code amendments include an amendment to Dover Code, Chapter 82 – Planning Commission, to ensure that the Planning Commission includes members with the background necessary to ensure that the City’s valuable historic resources are protected. A more detailed history and summary of the Historic District Commission’s role, including application volume, code references, current membership, and a map of the Historic District Zone are attached.

City of Dover Historic District Commission Historic District Historic District Zone (H) established 1961. As part of the adoption of the Zoning Ordinance for the City of Dover on November 27, 1961, the Historic District Zone (H) was included. The purpose and use regulations were described in Article III Section 3.10 and the boundaries of the Historic District were depicted on the Zoning Map. An Architectural Review Certificate was required for a demolition, erection, reconstruction, alternation, restoration or exterior repairs on properties within the Historic District. For a Building Permit to be issued, the project was required to have an Architectural Review Certificate. Article X Section 10.3 described the Architectural Review Certification process which involved Planning Commission review. o By April 21, 1975 a review fee $10 was in place for ARC. Also a renumbering of code sections had occurred; now Article 3 Section 21 and Article 10 Section 3. o July 12, 1982: The review fee was increased to $50 for ARC. o March 24, 1986: Text Amendment was adopted changing the purpose statement, the use regulations, and the considerations for issuance of Architectural Review Certifications. The Code was amended to allow for waivers of the building height, bulk and setbacks as part of Architectural Review Certification. This was part of a series of updates throughout the Zoning Ordinance. Historic District Commission created on July 26, 1993. Adoption of the Ordinance establishing the Historic District Commission to assist the Planning Commission with Architectural Review Certificates. Text amendments to Article 3 Section 21 and Article 10 Section 3 create the Commission and outline the purpose and review responsibilities of the Historic District Commission. o A series of work sessions and public hearings with the Planning Commission developed the ordinances and associated Design Standards and Guidelines document. (MI-93-09) o The Design Standards and Guidelines for the City of Dover Historic District Zone were developed by John Milner Associates, Inc. (a consultant hired in 1992) with funding from a grant from the National Park Service, U.S. Department of the Interior. City Planning Staff, the State Historic Preservation Office, the Friends of Old Dover, Main Street Dover, and other interested parties participated in the development of the document. The Design Standards and Guidelines provide guidance for the review process of Architectural Review Certification for construction projects in the Historic District. Architectural Review Certification review, depending on the type and scale of project, may be completed by the City Planner, Historic District Commission, or Planning Commission with Recommendations from the Historic District Commission. Certain types of ARC review require a fee of $250. More detailed information on the review process including public hearing requirements is made part of the procedures. The Review Procedures for the expansion of and the creation of new Historic Districts are established in the Zoning Ordinance, Article 10 Section 3.3. Also procedures for Background Information on Historic District Commission 9.30.2011 Page 1

Demolition by Neglect determination are established in the Zoning Ordinance, Article 10 Section 3.4 Historic District Zone (H) expanded in 1997. The boundaries of the Historic District Zone were expanded to include properties along West Loockerman Street. The original boundaries of the Historic District established in 1961 are generally described as extending from just north of Division Street south to South Street inclusive of the properties fronting on South State Street and The Green then east to the St. Jones River. The expansion of the Historic District was approved through a public hearing process with the Historic District Commission, Planning Commission, and City Council. The additional area of the expansion included properties fronting on West Loockerman Street to the railroad corridor and areas of South Governors Avenue, South Bradford Street, North Street, and Bank Lane in the vicinity. The areas of expansion included many commercial and residential properties listed in the National Register of Historic Places as part of the Victorian Dover Historic District. (MI-97-19) Update of Architectural Review Procedures adopted on August 8, 2011. The Architectural Review Certification procedures were recently updated and clarified as part of an overall update to the application procedures for the Planning Commission as described in Article 10 of the Zoning Ordinance. (Ordinance #2011-14 with PC Amendment #11, MI-11-06). The amendments included measures to clarify and streamline certain review processes and also expanded the public notification requirements. o For the Architectural Review Certification process, it clarified the types of projects eligible for review by the City Planner (as part of a Building Permit process), projects requiring review by the Historic District Commission, and projects requiring recommendations from the Historic District Commission with review by the Planning Commission. It also clarifies the appeal process and approval expiration timeframes. o Public notification consists of a mailed notice to property owners within 200 feet of subject site, a legal advertisement of the hearing in newspaper, and physical posting of the property. History of Establishment Historic District Commission was established in 1993 and Design Standards and Guidelines for the City of Dover Historic District Zone adopted. The Historic District Commission consists of five (5) members appointed by the mayor and approved by City Council. There are specific professional, residency, and interest qualifications for the members. (Article 10 Section 3). The following code excerpt gives the purpose of the Historic District Commission: Article 10 Section 3.1 Historic district commission established. 3.11 Creation and purpose. There shall be a historic district commission for the purpose of assisting the planning commission and city planner in reviewing applications for architectural review certifications as specified in subsection 3.2; and for making recommendations for designation of historic district zones; and for establishing guidelines for the preservation and conservation of historic district zones; and for advising other officials and departments in the City of Dover in matters concerning Background Information on Historic District Commission 9.30.2011 Page 2

historic preservation; and for reviewing all proposed National Register nominations in the City of Dover; and for acting as a liaison on behalf of the City of Dover to individuals and organizations concerned with historic preservation; and for carrying out programs of historic preservation education in the City of Dover. The Historic District Commission: Members must meet specific professional, residency and interest qualifications. Member terms are for three years. Members do not receive compensation. Meetings are held on the third Thursday of each month at 3:00pm in the City Hall Conference Room or Council Chambers. Required to meet at least quarterly in public session. Meeting Minutes are required. Planning Office is the support staff to the Historic District Commission. Appointments The current membership of the Historic District Commission is listed below: C. Terry Jackson, Resident (7/2014), Vice-Chairman George M. Fisher, IV, Professional (7/2014) Charles A. Salkin, Resident (7/2013) Richard Scrafford, Professional (7/2013), Chairman Joseph McDaniel, Business Rep. (7/2014) Dover Code of Ordinances References Appendix B: Zoning Ordinance, Article 3 Section 21. Historic district (H) Appendix B: Zoning Ordinance, Article 10 Section 3. Historic district commission and architectural review Dover Code of Ordinances, Chapter 102 Taxation, Article V. Tax Credits for Historic Properties Historic Preservation Planning Historic Preservation Planning is part of a comprehensive approach to land use planning. Recent Comprehensive Plans for the City of Dover have included specific chapters devoted to Historic Preservation. Title 22, Chapter 7 Section 702 of Delaware Code requires municipalities (over 2,000 in population) to include planning for the protection of historic and cultural resources in their comprehensive plans. In the current plan, the 2008 Comprehensive Plan this information is presented in Chapter 6 - Historic Preservation and associated Map 6-1. The 2008 Comprehensive Plan includes sets forth goals and a series of recommendations for each goal. The Historic Preservation Goals are as follows: Goal 1: Preserve and Protect Historic Resources Historic Goal 2: Provide and Promote Incentives for Preservation Activities Preservation Goal 3: Increase Public Information on Historic Resources Goal 4: Collaborate with Diverse Groups and Governments 2008 Comprehensive Plan, excerpt from Table 1-1: Plan Chapter Goals Background Information on Historic District Commission 9.30.2011 Page 3

Summary of Application Activities The following chart lists the number of applications for Architectural Review Certification heard by the Historic District Commission. Since 1994 a total of 102 applications have been considered by the Historic District Commission (Commission established in 1993). Year Applications Year Applications Year Applications 1994 4 2000 7 2010 11 1995 3 2001 9 2011 4 ytd. 1996 2 2002 6 1997 4 2003 11 1998 5 2004 7 1999 3 2005 2 2006 9 2007 7 2008 4 2009 4 The following chart provides information on the Permits with Architectural Review Certifications (ARC) issued for construction activities within the Historic District. Information for the last three calendar years (2009-2011 year to date) is provided from the Building Permits and Sign Permits issued by the Department. Depending on the type of construction activity, the ARC Review for each project may be eligible for Staff Review, Historic District Commission Review, or Historic District Commission Recommendation with Planning Commission Review. For applications involving Historic District Commission or Planning Commission review such ARC review may have occurred in prior years during the development plan review process which occurs prior to actual permit submission. Also some projects require multiple Building Permits for their construction activities. 2009 2010 2011* Building Permits – 23 20 11 ARC Review by Staff Building Permits – 2 4 4 ARC Review by HDC Building Permits – 0 0 8 ARC Review by HDC/PC Sign Permits – ARC 16 18 16 Review by Staff Sign Permits – ARC 1 0 2 Review by HDC TOTALS 43 42 41 *2011 Information reported through September 30, 2011. Background Information on Historic District Commission 9.30.2011 Page 4

Historic Preservation Activities & Recognition City of Dover Tax Credit Program for Historic Properties National Register of Historic Places: Dover Green Historic District, Victorian Dover Historic District, Little Creek Hundred Rural Historic District, and 12 individually listed properties in Dover 2008 Preserve America Community designation 2009 Great Places in America: Public Spaces – The Green, Dover First State Heritage Park at Dover Downtown Dover Partnership (a recognized Main Street program) State Scenic Byway: Harriet Tubman Underground Railroad Byway (designated corridor travels through Dover) Attachments: Code Excerpts from Zoning Ordinance Zoning Map of Historic District 2008 Comprehensive Plan, Plan Goals: Historic Preservation Background Information on Historic District Commission 9.30.2011 Page 5

Excerpts of Appendix B: Zoning Ordinance pertaining to the Historic District and Historic District Commission: Article 3 – District Regulations Section 21. – Historic district (H). 21.1 Purpose. The purpose of this historic district regulation is to preserve and enhance that unique character and value of the old portion of Dover as an area of special charm and interest. It is particularly intended that the regulations prevent, in the historic district, any change of conditions that would be deemed to be a disfigurement or degradation of the present unique visual and architectural qualities of the district. 21.2 [Use and bulk requirements.] In the historic district, use[s] and bulk shall be governed by those provisions of this ordinance related to the zone designation of each property, except those aspects of building height, bulk and setback that are subject to architectural review as set forth in article 10, section 3 of this ordinance. 21.3 [Architectural review certificate.] An architectural review certificate shall be required for the demolition, construction, reconstruction, alteration or restoration of any new or existing structure or where general exterior repairs are made within the historic district, as provided in article 10, section 3 of this ordinance. 21.4 [Amendments, supplements and repeals.] The city council shall not take any action to amend, supplement, or repeal the historic district in accordance with article 10, section 5 amendments, without a report by the historic district commission in accordance with article 10, section 3.3, unless this historic district commission fails to render such a report within 75 days after its regularly scheduled meeting following referral by the city council. 21.5 [Signs.] Signs shall meet the regulations found in article 5, section 4, supplementary sign regulations. (Ord. of 3-24-1986; Ord. of 7-26-1993; Ord. of 2-12-2001) Article 10 – Planning Commission Section 3. Historic district commission and architectural review. 3.1 Historic district commission established. 3.11 Creation and purpose. There shall be a historic district commission for the purpose of assisting the planning commission and city planner in reviewing applications for architectural review certifications as specified in subsection 3.2; and for making recommendations for designation of historic district zones; and for establishing guidelines for the preservation and conservation of historic district zones; and for advising other officials and departments in the City of Dover in matters concerning historic preservation; and for reviewing all proposed National Register nominations in the City of Dover; and for acting as a liaison on behalf of the City of Dover to individuals and organizations concerned with historic preservation; and for carrying out programs of historic preservation education in the City of Dover. 3.12 Appointment. The commission shall consist of five members nominated by the mayor and approved by the city council, who are residents of the City of Dover and who have demonstrated special interest, experience, or knowledge in history, architecture, or historic preservation. Two of the members, to the extent available, shall be professional members representing the professions of architecture, history, archaeology, planning, historic preservation or related disciplines. At least two members shall be residents of the district, and at least one shall represent the business within the district. Historic District Excerpts of Appendix B: Zoning Ordinance Page 1 of 6

3.13 Term. The members of the commission shall serve for three-year staggered terms. Vacancies shall be filled within 60 days in accordance with subsection 3.12 of this section. 3.14 Organization. The commission shall meet at least four times per year in a place that is advertised in advance and open to the public and shall keep minutes of its meetings that are available to the public. All review decisions shall be made in public. The commission shall establish bylaws for its general procedure, which shall include a section addressing conflicts of interest. The commission shall produce an annual report of its activity that is kept on file for public review with the city planning office. 3.2 Architectural review certification. 3.21 Effect of architectural review certificate. No building permit or certificate of occupancy may be issued for any structure in the historic district until an architectural review certificate is issued as required under article 3, section 21, subsection 21.3 for the historic district. 3.22 Architectural review certification by the city planner. (A) An architectural review certificate for specific classes of building permits, including fences, signs, siding, window and door replacement, roofing, the addition or replacement of decorative features, minor demolition, residential additions, and other construction of a minor nature, may be issued by the city planner, after a review and determination that the proposed construction is in general accordance with the standards set forth in subsection 3.25. (B) The city planner may refer any permit application for demolition or construction in the historic district for consultation with commission. (C) All decisions of the city planner pursuant to this subsection shall be documented on the building permit. When the city planner grants a conditional approval under this section, all conditions of approval shall be set forth in writing on the building permit. In the event of a denial, the reasons for such denial shall be documented in a written notice of decision which shall identify all elements of the application found to be contrary to the provisions or intent of this section. (D) An applicant may appeal the decision of the city planner to the historic district commission and such appeal shall be considered as an architectural review certification application to the historic district commission and shall meet all of the requirements set forth in subsection 3.23. 3.23 Architectural review certification by the historic district commission (A) The historic district commission shall issue architectural review certificates for the construction or demolition of single-family and two-family homes, and nonresidential structures or additions involving a gross floor area of 3,000 square feet or less, after review of the proposed construction and after a determination that the construction is in general accordance with the standards set forth in subsection 3.25 below. (B) All applications to the historic district commission for architectural review certification shall be subject to the procedures set forth in subsection 3.26. (C) All decisions of the historic district commission pursuant to this subsection shall be formalized in a written notice of decision. When the commission grants a conditional approval under this subsection, all conditions of approval shall be set forth in writing in the notice of decision. In the event of a denial, the notice of decision shall state the reasons for denial and shall identify all elements of the application found to be contrary to the provisions or intent of this subsection. (D) An applicant may appeal the decision of the historic district commission to the planning commission, and such appeal shall be considered as an architectural review certification application to the planning commission and shall meet all of the requirements set forth in subsection 3.24 and subsection 3.26. 3.24 Architectural review certification by the planning commission. Historic District Excerpts of Appendix B: Zoning Ordinance Page 2 of 6

(A) The planning commission shall issue architectural review certificates referred or appealed to it, upon review of the recommendations of the historic district commission and upon a determination that the proposed construction is in accordance with the standards set forth in subsection 3.25. (B) All applications to the planning commission for architectural review certification shall be subject to the procedures set forth in subsection 3.26. (C) All decisions of the planning commission pursuant to this subsection shall be formalized in a written notice of decision. When the planning commission grants a conditional approval under this subsection, all conditions of approval shall be set forth in writing in the notice of decision. In the event of a denial, the notice of decision shall state the reasons for denial and shall identify all elements of the application found to be contrary to the provisions or intent of this subsection. 3.25 Architectural review standards. (A) An architectural review certificate may be issued if it is found that the architectural style, general design, height, bulk and setbacks, arrangement, location and materials and structures affecting the exterior appearance are generally in harmony with neighboring structures and complementary to the traditional architectural standards of the historic district as set forth in the historic district design guidelines and standards adopted by the planning commission and as set forth in the United States Secretary of the Interior's Standards for Rehabilitation. (B) The city planner, historic district commission or planning commission shall not consider normal maintenance and repair (see definitions, article 12), interior arrangement, or building features not subject to public view. 3.26 Procedures for an architectural review by the historic district commission and/or planning commission. (A) Architectural preapplication meeting. Prior to action on any application for an architectural review certificate, the applicant shall meet in person with the city planner or his delegated representative. The purpose of such conference shall be to discuss the proposed construction or other action requiring the certificate in order to determine what information is useful in the determination of conformity with the provisions and intent of the historic district regulation as expressed in this ordinance. (B) Application and fee. The application to the historic district commission for an architectural review certificate and related information shall be submitted to the city planner at least 30 days prior to the historic district commission meeting at which review is requested and shall be accompanied by a fee as provided for in Appendix F--Fees and Fines. (C) Public hearing. Prior to the review and action on an architectural review certification, the historic district commission shall hold a public hearing subject to the following public notification procedures: (1) The applicant shall advertise the public hearing newspaper of general circulation at least 15 days prior thereto. (2) The applicant shall notify, by mail, all property owners within 200 feet of the extreme limits of the subject property as their names appear on the municipal tax record at least 15 days prior thereto. (3) The applicant shall post a notice outlining the date, time, place, and nature of the hearing in a conspicuous location on the property. Such notice shall be designed in accordance with standards set forth by the planning commission. (4) The applicant shall provide the planning office with a copy of the notice, verification of newspaper publication, a date-stamped photo of the property posting, and post office mail receipts indicating date of mailing for all letters on or before the meeting date. (5) Said notices shall state the date, time, and place of the hearings before the historic district commission, a brief description of the project and shall state that a Historic District Excerpts of Appendix B: Zoning Ordinance Page 3 of 6

copy of the application and plan is on file with the planning office for public review. (6) If the planning commission is reviewing a project in accordance with other sections of this article, then the public hearing notice on those applications must also give notice of architectural review certification. (D) Application information. The applicant shall provide such information and documents listed below which will satisfactorily illustrate the proposed action as indicated in the architectural preapplication meeting required in subsection 3.26(A): (1) All plan elements required in subsection 2.5. (2) Plans and specifications indicating existing and proposed development, including structures, architectural elevation drawings, trees and any other landscaping, existing and proposed, including the general design, location and orientation of structures in relation to curb line, right-of-way line and neighboring buildings, colors, and materials to be used on exterior surfaces, detailed plans for any signs, photographs of the existing site and neighboring buildings, and such other information as will enable the historic district commission or planning commission to determine conformity with the ordinance. (E) City planner report. For each application to the planning commission the city planner shall issue a report to the planning commission including comments from other agencies detailing how the application conforms to the requirements of the zoning ordinance and other provision of city and state codes. This report shall not be deemed to represent a comprehensive list of all city and state code requirements. The city planner shall transmit copies of the proposed site development plan and the city planner’s report at least seven days prior to the date of the meeting at which approval of the site development plan is to be requested. (F) Historic district commission action. The historic district commission shall act to review and render a recommendation to approve any such application within 45 days of transmittal to the commission or within such additional time as may be consented to by the applicant. The recommendation of the historic district commission shall be forwarded to the planning commission and acted upon by the planning commission in conjunction with action on the associated site development plan. If a site development plan application is not filed in accordance with the provisions of subsection 2.4 of this article within one year of recommendation, the recommendation shall expire. The historic district commission may grant a one-year extension of its recommendation upon written request by the applicant. Such request shall be made in writing to the planning office at least thirty days prior to the expiration of the historic district commission’s recommendation. (G) Substantial Amendments. Substantial amendments to an application or an architectural review certificate shall be acted upon in the same manner as the original plan. (H) Expiration of architectural review certification issued by the historic district commission. (1) Architectural review certification approval shall expire on the last day of the 12th month after the date of approval if construction of the work authorized or use permitted has not started or unless an extension of time is applied for by the applicant and granted by the historic district commission. Approval shall also expire if the construction of work authorized has stopped for a period of one year unless an extension of time is applied for and granted by the historic district commission. (2) Request for extension of approval shall be made no later than 30 days prior to the final approval expiration date. Upon receipt of such request, the matter shall be considered at the next regularly scheduled meeting of the historic district commission. (3) In considering a request for an extension of approval, the historic district commission shall consider, but not be limited to, the following: Historic District Excerpts of Appendix B: Zoning Ordinance Page 4 of 6

(a) Whether the project has been delayed for reasons beyond the control of the applicant, excluding economic or financial reasons. (b) Whether the applicant has made substantial progress toward obtaining final approvals. (c) Whether there have been any significant changes in the surrounding neighborhood. (d) Whether there has been any related amendments to the zoning map or text, or the comprehensive plan, or if any waivers or variances have been granted. (4) Requests for extensions shall be submitted in writing to the planning office. (5) Under no circumstances shall the historic district commission grant extensions beyond 24 months from the date of first approval. 3.3 Historic district amendments. 3.31 Historic district commission review required. Any motion or petition to amend, supplement, or repeal a historic district by the city council in accordance with section 5, amendments, shall require a report by the historic district commission as set forth in article 3, subsection 21.4. 3.32 Review criteria for placing individual structures in a historic district. The historic district commission may recommend that an individual structure or property be placed in an existing contiguous historic district or be placed in a historic district specifically created for the property or structure upon considering the following criteria and factors: (A) Significant value as part of the historical, cultural, artistic, social, ethnic or other heritage of the nation, state or community; (B) Association with an important person or event in national, state, or local history. (C) Representative of the distinguishing characteristics of an architectural type inherently valuable for the study of a period, style, craftsmanship, method of construction or use of indigenous material; (D) Notable work of a master builder, designer, architect, or artist whose individual genius has influenced an era; (E) The desire of the owner to have the property designated; (F) Increased potential of economic or community development. 3.33 Review criteria for amendments or creation of new historic districts. The historic district commission may recommend amendments to an existing historic district, recommend repeal of an existing historic district or recommend the creation of a new historic district upon considering the following criteria: (A) Any criteria listed in subsection 3.32. (B) Distinctive character or homogeneity of architectural design or dates of construction throughout the area. (C) Identifiable by clear and distinctive boundaries. (D) Repetition of distinguishing architectural or land use characteristics throughout the area. 3.34 Public hearing required. For all proposed amendments to the boundary of the historic district, the historic district commission shall hold a public hearing subject to the following public notification procedures: (A) The planning office shall advertise the public hearing in a newspaper of general circulation at least 15 days prior thereto. (B) The planning office shall notify, by mail, all directly affected property owners and all property owners within 200 feet of the extreme limits of the properties proposed for addition to or removal from the district as their names appear on the municipal tax record at least 15 days prior thereto. 3.4 Demolition by neglect. Historic District Excerpts of Appendix B: Zoning Ordinance Page 5 of 6

3.41 Responsibility of property owners. Property owners of properties within the historic districts shall not allow their buildings to be demolished by neglect (see definitions, article 12) by failing to provide ordinary maintenance or repair. 3.42 Responsibility of the historic district commission. The historic district commission shall monitor the condition of historic properties and existing buildings in the historic district to determine if they are being demolished by neglect by failing to provide ordinary maintenance and repair (see definitions, article 12). In the event that the commission determines a demolition by neglect is occurring, it shall carry out the following: (A) Determine and set forth steps required to remedy the situations or defects. (B) Direct the city planner to inform the property owners of its findings, determination, and recommended remedies. (C) In the event that the property owners fail to commence work within the reasonable time allotted by the commission, the commission may direct the building inspector to begin proceedings under chapter 22, buildings, and building regulations, article XI, dangerous buildings, of the Code of Ordinances for the City of Dover to bring about the repair or demolition of the building. 3.43 Responsibility of the city planner. The city planner shall notify the historic district commission of buildings within the historic district that have been referred to him by the building inspector that meet the definition of dangerous buildings under the provisions of chapter 22 buildings and building regulations, article XI dangerous buildings, of the Code of Ordinances for the City of Dover. In such cases the commission shall determine if the building is being demolished by neglect. Before referring a property to the commission for consideration as demolition by neglect, the city planner shall give written notice to the owner, occupant, mortgagee, lessee, agent, and all other persons having an interest in said building, as shown by the records of the recorder of deeds of the county, to appear before historic district commission at the time, date and location specified. (Ordinance as adopted 8-8-2011) Historic District Excerpts of Appendix B: Zoning Ordinance Page 6 of 6

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Part II – Plan Goals: Historic Preservation Goal 1: Preserve and Protect Historic Resources Preserve and provide better protection for historic resources including individual properties and historic districts in order to maintain community character and the plan for integration of these places into everyday use. Recommendation 1: Identification and Designation of the Dover Historic District Zone Identify areas and study properties/areas for potential future local Historic District designation as individual structures in a Historic District or the creation of new Historic Districts. The local Historic District designation criterion is established in the Zoning Ordinance. • Evaluate properties of interest and concentrated areas of historic resources for local Historic District designation • Evaluate for local Historic District designation those areas currently listed in and/or eligible for the National Register of Historic Places • Evaluate proposed annexation areas for historic resources to address needs for preservation and protection Recommendation 2: Stewardship of Historic Resources Encourage stewardship activities by public and private owners of historic resources to ensure the long-term care, protection, preservation, and continued existence of historic resources. • Encourage appropriate stewardship of historic resources in City building projects and infrastructure improvements located within designated historic districts or projects impacting historic properties. • Develop strategies within disaster response plans for the consideration of historic resources. Recommendation 3: Evaluation of Design Standards and Guidelines • Evaluate and update the “Design Standards and Guidelines for the City of Dover Historic District Zone.” This document was originally developed and adopted in 1992. • Evaluate and consider the standards and guidelines in regards to the levels of protection for The Green and the Loockerman Street historic contexts. Recommendation 4: Architectural Review Certification Process Evaluate the existing regulatory process and procedure for Architectural Review Certification for properties located within the designated local Historic District Zone (H) including the process for review and approval of waivers and requests for demolition. Recommendation 5: Impact of Development Activity on Historic Resources Explore other strategies, activities, and incentive programs to assist in the preservation and protection of historic resources in order to balance the needs of preservation and revitalization. These activities may involve regulatory measures such as ordinance or 2008 Dover Comprehensive Plan February 9, 2009 Chapter 6: Historic Preservation Page 62

code amendments, flexible building codes for rehabilitation, form based zoning codes, etc. • Develop and/or improve incentives and ordinances that encourage the use of historic structures • Focus planning initiatives on Downtown Dover to strengthen Loockerman Street and the adjoining areas while maintaining the balance of preservation and development activity Recommendation 6: Support of Historic Resources There are a variety of approaches that can support and recognize historic resources. • Support consideration of historic resources in development activities from infill projects to land annexation. • Continue to identify, assist, and review the nominations of eligible properties to the National Register of Historic Places. • Explore opportunities to conduct and/or update the Delaware Cultural Resource Survey for properties located within City limits. • Ensure the diversity of the community as reflected in the City’s history, architecture, and demographics are reflected in the preservation efforts • Recommend completion of a Self-Assessment for the Historic District Commission to identify other strategic planning needs. Goal 2: Provide and Promote Incentives for Preservation Activities Provide and promote incentives for public and private preservation activities and the protection of residential and non-residential historic properties including incentives to encourage continual use, on-going maintenance of such properties, and appropriate in-fill project design. Recommendation 7: Tax Credit Program for Historic Properties Evaluate and improve the process for the City’s Tax Credit Program for Historic Properties. Recommendation 8: Increase Participation in Resource-Bearing Programs Increase participation in resource-bearing programs (Certified Local Government Program and the Scenic & Historic Highways Program). • Continue process to complete application to achieve Certified Local Government (CLG) status in the National Park Service’s Certified Local Government program. • Identify corridors for evaluation and consideration for designation in Delaware’s Scenic & Historic Highways Program and support initiatives by other groups working to achieve such designation. Goal 3: Increase Public Information on Historic Resources Increase and promote dissemination of information on preservation activities, the value and significance of historic resources, and historic and cultural heritage tourism opportunities to the general public and elected/appointed officials. 2008 Dover Comprehensive Plan February 9, 2009 Chapter 6: Historic Preservation Page 63

Recommendation 9: Public Outreach Education Initiate educational programs on historic and cultural resources for the general public and elected/appointed officials. • Develop and/or update written and digital materials (brochures, process guides, web- based postings, GIS mapping, etc.) on such topics as the local Historic District Zone, historic resources, the Historic District Commission, the Architectural Review Certification process, and the City’s Tax Credit Program for Historic Properties. • Conduct workshop training with for the Historic District Commission and Planning Commission on preservation topics and the Architectural Review Certification process. • Identify and implement methods of on-going communication with historic property owners and interested groups. Goal 4: Collaborate with Diverse Groups and Governments Partner and collaborate with special interest groups, within municipal government, and state and federal government agencies regarding preservation activities, cultural activities and heritage tourism. Recommendation 10: Assistance and Support of Interest Groups • Continue to coordinate with and assist government agencies/ officials and preservation interest groups. Examples of these groups and agencies include the City Council, Planning Commission, Downtown Dover Partnership, Preservation Delaware, the Division of Historical & Cultural Affairs (State Historic Preservation Office), and the First State Heritage Park at Dover. • Build relationships with the historic preservation programs at Delaware State University, Wesley College, and the University of Delaware 2008 Dover Comprehensive Plan February 9, 2009 Chapter 6: Historic Preservation Page 64