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UTILITY COMMITTEE
AGENDA
January 24, 2011 - 4:30 P.M. - Council Chambers - City Hall - City of Dover
Public comments are welcomed on any item and will be permitted at appropriate
times. When possible, please notify the City Clerk (736-7008 or e-m ail at
CityClerk@dover.de.us) should you wish to be recognized.
AGENDA ADDITIONS/DELETIONS
1. Request for Alley Abandonment (Improved) - Adjacent to 514 Loockerman Street and
222 S. DuPont Highway - HUB Associates, LLC and A & G Kramedas Associates
2. Proposed Ordinance #2011-01 - Amendment to Appendix B - Zoning, Article 5 -
Supplementary Regulations, (New) Section 20 - Solar and Small Wind Energy Systems
(Deferred by Committee on 01/10/2011)
3. Annual Engineering Consultant's Report on the Operation and Maintenance of the Electric
System - Fiscal Year 2010 (Deferred by Committee on 01/10/2011)
4. Annualized Comparison of Utility Rates (Deferred by Committee on 01/10/2011)
5. Development Projects - Performance and Maintenance Bonding Concerns
6. Review of Utility Related Capital Investment Plan (CIP) (Electric and Water/Wastewater)
(November) (Deferred by Committee on 01/10/2011)
7. PACE/NAES Monthly Report (November)
8. Adjournment by 5:55 P.M.
/tm
S:\AGENDAS & MINUTES\Committee-Agendas\2011\01-24-2010 UTILITY.wpd
THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO
INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.
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REQUEST TO ABANDON AN IMPROVED ALLEY
Report to the Utility Committee from the
Dover Planning Commission
January 24, 2011
Applicants: HUB Associates LLC and A&G Kramedas Associates
Location: 514 East Loockerman Street and 222 South DuPont Highway
Parallel to and south of East Loockerman Street between Bayard
Avenue and South DuPont Highway
Reason for Request: HUB Associates LLC and A&G Kramedas Associates have
requested that the City abandon a segment of alley approximately
220 feet in length that runs parallel to East Loockerman Street, east
of Bayard Avenue. The request is a precursor to redevelopment of
the property owned by HUB Associates LLC and A&G Kramedas
Associates
Existing Property: The subject property is a 15-foot-wide alley, bounded on the south
by lands owned by A&G Kramedas Associates, and bounded on
the north by three parcels, two of which are owned by HUB
Associates LLC and one owned by Thelma F. Johnson. The alley
is at least partially improved with paving that serves as the fire lane
for the hotel on the property owned by A&G Kramedas Associates.
Recommendation of
the Planning Commission: Following a public hearing on December 20, 2010, where no
members of the public spoke in favor of or in opposition to the
alley abandonment request, the Planning Commission voted
unanimously (5 members in favor, 4 members absent) to
recommend approval of the alley abandonment, provided that all
necessary easements are in place related to City utilities.
File Number: MI-10-19
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CITY OF DOVER
DEVELOPMENT ADVISORY COMMITTEE
APPLICATION REVIEW COMMENTARY
APPLICANT D.A.C. MEETING DATE: DECEMBER 9, 2010
APPLICATION: REQUEST FOR ALLEY ABANDONMENT: PORTIONS OF
LOOCKERMAN STREET ALLEY SOUTH
FILE #: MI-10-19
REVIEWING AGENCY: City of Dover Public Utilities Department
CONTACT PERSON: Steve Enss - Electric
Sharon Duca, P.E. - Water, Wastewater, Stormwater
CONTACT PHONE #: 302-736-7070
T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN
A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE .
T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT :
CITY AND STATE CODE REQUIREMENTS
ELECTRIC / WATER / WASTEWATER
1. None.
RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES
ELECTRIC / WATER / WASTEWATER
1. The alley proposed for abandonment contains electric, water and sanitary sewer. Our office recommends as a
condition of approval that the alley become a public utilities easement in order to maintain proper service to our
customers. The easement may not contain any structures or signage as per the Water / Wastewater Handbook. It is
our understanding that adjacent parcels are to be redeveloped and lot lines will be re-recorded. As utility locations are
to be redesigned at that time the public utilities easement is to be re-evaluated by the Public Utilities Department with
revisions made as appropriate at that time as well.
ADVISORY COMMENTS TO THE APPLICANT
ELECTRIC / WATER / WASTEWATER
1. None.
I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE
C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .
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514 East Loockerman Street Alley
Proposed Alley Abandonment
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CITY OF DOVER
ORDINANCE #2011-01
1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN
2 COUNCIL MET:
3
4 That Appendix B - Zoning, Article 5 – Supplementary Regulations be amended by adding a new
5 section 20 as follows:
6 Section 20. Solar and Small Wind Energy Systems.
7 Solar energy systems and small wind energy systems shall be permitted as accessory uses within
8 all zones subject to the following requirements:
9 20.1Residential Zones
10
11 20.11Solar Energy Systems shall be subject to the following:
12 a. Ground-mounted solar energy systems shall be permitted only in the rear yard.
13 b. Ground-mounted solar energy systems shall be set back a minimum of five feet
14 from side and rear property lines, or the height of the tallest point on the system,
15 whichever is higher.
16 c. Ground-mounted solar energy systems shall not exceed 15 feet in height.
17 d. Ground-mounted solar energy systems shall be visually screened from adjacent
18 properties to a height of six feet by either an opaque fence or a dense vegetative
19 screen.
20 e. All exterior electrical and/or plumbing lines must be buried below the surface of
21 the ground and placed in a conduit.
22 f. Roof-mounted solar energy systems must comply with all building height
23 requirements for the zoning district where the system is to be installed.
24 20.12Small wind energy systems in residential zones shall be subject to the following
25 restrictions:
26 a. Small wind energy systems shall be setback 1.0 times the turbine height from
27 adjoining property line. Turbine height means the height of the tower plus the length
28 of 1 blade.
29 b. The aggregate noise or audible sound of a small wind energy system shall not exceed
30 5 decibels above the existing average noise level of the surrounding area and shall be
31 restricted to a maximum of 60 decibels measured at any location along the property
32 line to the parcel where the wind system is located.
Red text indicates changes made between 1/10/11 packet and draft presented at 1/10/11 Utility
Committee Meeting.
Blue text indicates changes made following the 1/10/11 Utility Committee Meeting.
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33 c. Small wind energy systems shall be free from signage, advertising, flags, streamers,
34 any decorative items or any item not related to the operation of the wind turbine.
35 Electric wiring for the turbines shall be placed underground for non-building
36 integrated systems.
37 d. Small wind energy systems shall not be permitted within the H (Historic District)
38 Zone.
39 e. Any small wind energy system shall be visually screened from any properties or
40 structures included on the National Register of Historic Places.
41 20.2Non-Residential Zones
42 20.21 Solar energy systems shall be subject to the following:
43 a. For the purposes of this subsection, a use is considered accessory if it is located
44 within a complex or campus that includes one or more contiguous lots under
45 common ownership and management, where the principal use of the complex or
46 campus is other than a solar energy system, and the energy generated by the
47 solar energy system is intended to primarily reduce on-site consumption of
48 utility-supplied energy.
49 b. Ground-mounted solar energy systems shall not occupy more than 30 percent of the
50 lot area of the complex or campus for which the solar energy system is proposed.
51 c. If ground-mounted solar energy systems are proposed to occupy more than 30 percent
52 of the lot area of the complex or campus, their placement shall be subject to
53 conditional use approval by the Planning Commission.
54 d. Ground-mounted solar energy systems shall not be located between the principal
55 structure and the street upon which the principal structure fronts.
56 e. All exterior electrical and/or plumbing lines must be buried below the surface of
57 the ground and placed in a conduit.
58 f. Solar energy systems, whether roof-mounted or ground-mounted, must comply with
59 all building setback and height requirements for the zoning district where the system
60 is to be installed.
61 20.22Small wind energy systems shall be subject to the following restrictions:
62 a. Small wind energy shall be setback 1.0 times the turbine height from adjoining
63 property line. Turbine height means the height of the tower plus the length of 1 blade.
64 b. The aggregate noise or audible sound of a wind system shall not exceed 5 decibels
65 above the existing average noise level of the surrounding area and shall be restricted
66 to a maximum of 60 decibels measured at any location along the property line to the
67 parcel where the small wind energy system is located.
68 c. Small wind energy systems shall be free from signage, advertising, flags, streamers,
69 any decorative items or any item not related to the operation of the wind turbine.
70 Electric wiring for the turbines shall be placed underground for non-building
71 integrated systems.
Red text indicates changes made between 1/10/11 packet and draft presented at 1/10/11 Utility
Committee Meeting.
Blue text indicates changes made following the 1/10/11 Utility Committee Meeting.
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72 d. Small wind energy systems shall not be permitted within the H (Historic District)
73 Zone.
74 e. Any small wind energy system shall be visually screened from any properties or
75 structures included on the National Register of Historic Places.
76
77 20.3Decommissioning
78 Solar energy systems and/or small wind energy systems must be maintained and kept in a
79 state suitable for immediate operation. When it can be demonstrated that a solar energy
80 system or small wind energy system as approved in accordance with this section is in a state
81 of disrepair and is not suitable for immediate operation, that system shall be removed and
82 the accessory use terminated.
83
84 BE IT FURTHER ORDAINED:
85
86 That Appendix B – Zoning, Article 12 – Definitions, be amended to add the following
87 definitions:
88
89 Solar energy system – any solar collector or other solar energy device, or any structural design
90 feature, mounted on a building or on the ground, and whose primary purpose is to provide for the
91 collection, storage, and distribution of solar energy for space heating or cooling, for water
92 heating, or for electricity.
93
94 Small wind energy system - a wind energy conversion system consisting of a wind turbine, a
95 tower, and associated control or conversion electronics, which has a rated capacity of not more
96 than 100 kilowatts (kW) and which is intended to primarily reduce on-site consumption of
97 utility-supplied energy.
98
99 SYNOPSIS
100 The proposed ordinance adds solar energy systems and small wind energy
101 systems as accessory uses within all zoning districts; sets standards for these
102 systems to ensure protection of the character of the zones, as well as public
103 health, safety and welfare; and adds definitions for such systems to the Zoning
104 Ordinance.
105
106 Actions History: January 10, 2011 – Introduced at Utility Committee and referred to
107 back to staff for changes.
Red text indicates changes made between 1/10/11 packet and draft presented at 1/10/11 Utility
Committee Meeting.
Blue text indicates changes made following the 1/10/11 Utility Committee Meeting.
Paj 8
Annual Engineering Consultant’s Report
on the
Operation and Maintenance
of the Electric System
Fiscal Year 2010
Prepared for the
Electric Division
City of Dover, Delaware
Project Number 59164
December 2010
Paj 9
Annual Engineering Consultant’s Report
on the Operation and Maintenance
of the Electric System
Fiscal Year 2010
Prepared for the
Electric Division
City of Dover, Delaware
December 2010
Project Number 59164
Prepared by
Burns & McDonnell Engineering Company, Inc.
Kansas City, Missouri
COPYRIGHT © 2010 BURNS & McDONNELL ENGINEERING COMPANY, INC.
Paj 10
December 27, 2010
Ms. Donna S. Mitchell, CPA
Finance Director
City of Dover
15 E. Loockerman St.
Dover, Delaware 19903
City of Dover
Annual Engineering Consultant’s Report
Project Number 59164
Dear Ms. Mitchell:
In compliance with the requirements of Section 705 and Section 504 of the City of Dover,
Delaware Resolution Authorizing and Securing Electric Revenue Bonds, adopted December
23, 1985 (Resolution), Burns & McDonnell submits this Annual Engineering Consultant’s
Report for the fiscal year ended June 30, 2010. This report summarizes our review and
assessment of the City of Dover’s (City) Electric System, its existing retail electric rates, its
insurance coverage in effect, and its reserve funds. Financial, statistical, and operating data
used in preparing the report were taken from the City’s annual financial statements and
accounting records, as well as additional information furnished by City and Electric Division
staff.
In the preparation of this Engineering Consultant’s Report, Burns & McDonnell completed
assessments of the electric generating stations and the transmission and distribution system of
the City’s Electric Division. Assessments involved interviews, observations, and review of
fiscal year 2010 expenditures and fiscal year 2011 budgets. In addition, an analysis of the
balances of the Improvement and Extension Fund, as well as other funds benefiting the Electric
Division was performed. Burns & McDonnell also reviewed the adequacy of the revenues
provided by the current retail rates in relation to the requirements of the Resolution. Finally, a
high-level assessment of the City’s insurance coverage related to the Electric Division was
completed.
Based on these reviews and assessments, it is the opinion of Burns & McDonnell that the
Electric System is being operated and maintained, including replacements and upgrades, as
appropriate, in a manner that is consistent with current electric utility practices. In addition,
the current retail rates have provided sufficient revenues to satisfy the debt service coverage
requirement in the Resolution.
Further, it is the opinion of Burns & McDonnell that the balances in the various reserve funds
maintained by the City for the Electric Division are sufficient for their intended purposes.
9400 Ward Parkway • Kansas City, MO 64114-3319
Tel: 816 333-9400 • Fax: 816 333-3690 • www.burnsmcd.com
Paj 11
Ms. Donna Mitchell, City of Dover
December 27, 2010
Page 2
We appreciate the cooperation and assistance provided by the City and the Electric Division
staff in the preparation of this report. We will be happy to discuss the report with you at your
convenience.
Sincerely,
BURNS & McDONNELL
Ted J. Kelly
Project Manager
Business & Technology Services
TJK
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2010 Engineering Consultant’s Report Table of Contents
TABLE OF CONTENTS
Page No.
EXECUTIVE SUMMARY
Introduction ........................................................................................................................ ES-1
Electric System Overview and Assessment ....................................................................... ES-1
Financial Assessment ......................................................................................................... ES-4
Conclusions ........................................................................................................................ ES-6
PART I - INTRODUCTION
Purpose of Report .............................................................................................................. I-1
Organization....................................................................................................................... I-2
PART II – ELECTRIC SYSTEM OVERVIEW AND ASSESSMENT
Electric System Overview.................................................................................................. II-1
Production Plant ........................................................................................................... II-1
Transmission and Distribution Plant ............................................................................ II-3
General Plant ................................................................................................................ II-4
Electric System Assessment............................................................................................... II-4
Electric Generating Stations ......................................................................................... II-4
Description of Generating Stations ......................................................................... II-4
Management and Organization................................................................................ II-5
Major Equipment Operation and Maintenance ....................................................... II-6
Condition Assessment ............................................................................................. II-7
Transmission and Distribution Systems ....................................................................... II-10
Safety ....................................................................................................................... II-10
System Reliability ................................................................................................... II-10
Power Quality .......................................................................................................... II-11
Operations and Maintenance ................................................................................... II-12
Design Standards and Specifications....................................................................... II-12
Transmission and Distribution Improvements......................................................... II-12
System Tour ............................................................................................................ II-14
Conclusions .................................................................................................................. II-14
PART III – FINANCIAL ASSESSMENT
Financial Results ................................................................................................................ III-1
Required Revenue Level............................................................................................... III-1
Electric Rates ................................................................................................................ III-2
Operating Results.......................................................................................................... III-2
Adequacy of Electric Rates .......................................................................................... III-7
Status of Revenue Bonds ................................................................................................... III-8
Insurance ............................................................................................................................ III-9
Operating and Reserve Funds ............................................................................................ III-12
PART IV – CONCLUSIONS
City of Dover, Delaware TOC-1 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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2010 Engineering Consultant’s Report Table of Contents
LIST OF TABLES
Table No. Page No.
II-1 Year-End Plant in Service Fiscal Years 2008 – 2010 ................................................... II-2
II-2 Fiscal Year 2011 Planned Capital Expenditures........................................................... II-3
II-3 Fiscal Year 2010 Operating Statistics ........................................................................... II-6
III-1 Annual Sales and Customers ........................................................................................ III-3
III-2 Annual Revenues and Sales Ratios............................................................................... III-4
III-3 Net Revenue Margins and Unaccounted For Energy ................................................... III-5
III-4 Comparative Statement of Revenues, Expenses, and Changes in Unreserved
Retained Earnings ......................................................................................................... III-6
III-5 Debt Service Coverage Calculation .............................................................................. III-7
III-6 Debt Service Schedule of Electric Revenue Bonds ...................................................... III-8
III-7 Schedule of Insurance Coverage in Effect .................................................................... III-10
III-8 Reserve Fund Activity and Balances ............................................................................ III-14
LIST OF FIGURES
Figure No. Page No.
I-1 Organization ................................................................................................................. I-3
I-2 Administration .............................................................................................................. I-3
I-3 Electric Engineering ..................................................................................................... I-3
I-4 Electric Transmission & Distribution ........................................................................... I-4
*****
City of Dover, Delaware TOC-2 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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2010 Engineering Consultant’s Report Executive Summary
EXECUTIVE SUMMARY
INTRODUCTION
This Engineering Consultant’s Report has been prepared in compliance with the requirements of the City
of Dover, Delaware Resolution Authorizing and Securing Electric Revenue Bonds, adopted
December 23, 1985 (Resolution). Burns & McDonnell has been retained as Engineering Consultant by
the City of Dover, Delaware (City) for this purpose.
The Resolution requires that the Engineering Consultant complete the following:
“The City covenants that it will cause the Engineering Consultants employed under the
provisions of Section 705 of this Resolution . . . to make an inspection of the Electric System at
least once each fiscal year and . . . to submit to the City Manager a report setting forth (a) their
findings whether the properties of the Electric System have been maintained in good repair,
working order and condition and whether they have been operated efficiently and economically
and (b) their recommendation as to
(i) the proper maintenance, repair and condition of the Electric System during the ensuing fiscal
year and a estimate of the appropriations which should be made for such purposes,
(ii) the insurance to be carried under the provisions of Article VII of this Resolution,
(iii) the amount that should be deposited during the ensuing fiscal year to the credit of the
Improvement and Extension Fund for the purposes set forth in Section 510 of this Article,
(iv) the extensions, improvements, renewals and replacements which should be made during the
ensuing fiscal year, and
(v) any necessary or advisable revisions of the electric rates.”
This is the eighth annual Engineering Consultant’s Report prepared for the City by Burns & McDonnell.
ELECTRIC SYSTEM OVERVIEW AND ASSESSMENT
The Electric System owned by the City primarily consists of production plant, transmission plant,
distribution plant, and general plant facilities.
City of Dover, Delaware ES-1 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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2010 Engineering Consultant’s Report Executive Summary
The City owns two power plants, the McKee Run Generating Station (McKee Run) and the VanSant
Generating Station (VanSant). McKee Run consists of three steam turbine generating units with a total
combined capacity of 136 megawatts (MW). VanSant is a 39 MW simple-cycle combustion turbine unit.
Effective May 4, 2006, the City entered into a five-year Energy Management Agreement with PACE
Global Asset Management (PACE), LLC of Fairfax, Virginia to assist the City with its energy
procurement, energy sale, purchase of fuels, establishment and management of risk policies, the
development and management of hedging protocols and related energy procurement challenges. Effective
July 1, 2006, North American Energy Services (NAES) began operating the plants. The Engineering
Consultant’s observations regarding the generating stations and units are described in the Electric System
Overview and Assessment section of this report.
The Electric Division served approximately 23,195 customers, over 19,785 of which were residential
customers as of the end of FY 2010. The distribution facilities include 217.27 miles of overhead lines and
261.66 miles of underground lines connected through fifteen different substations. The Engineering
Consultant’s observations regarding the transmission and distribution systems are described in the
Electric System Overview and Assessment section of this report.
Four of the Electric Division customers take service off of the 69 kV transmission system. These
customers include the Dover Air Force Base, Kraft, Proctor & Gamble, and NRG Energy Center (NRG).
NRG is an exempt wholesale generator that sells power that must be transmitted through the City’s
transmission system to third party purchasers. When the NRG plant is not operational, the Electric
Division provides power for the plant site.
The Electric Division has one contract for providing transmission service through the Electric System. As
previously stated, the Electric Division provides transmission service to NRG for the output of its 16-MW
electric generator.
General plant facilities consist primarily of Electric Division administrative and operations facilities and
pollution control related equipment on McKee Run and VanSant. Other types of general plant include
office furniture and equipment, transportation and power-operated equipment, and communication
equipment.
City of Dover, Delaware ES-2 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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2010 Engineering Consultant’s Report Executive Summary
The various systems and components of the generating stations reviewed by the Engineering Consultant
are listed below:
Management and Organization
• Safety
• Training
Major Equipment Condition and Improvements
• Steam turbines/generators
• Boilers and auxiliaries
• Station cooling water systems
• Fuel handling systems
• Water treatment systems
• Station electrical systems
• Station control systems
• General facilities
Based on statements and information provided, as well as the observations and reviews performed, it is
the Engineering Consultant’s opinion that the City’s power generation facilities are being operated and
maintained consistent with accepted electric utility practice in the United States. In general, the
performance, operation, maintenance, staff, planning, and training aspects for the McKee Run and
VanSant were found to be above average. Specifically, the generation facilities have demonstrated a high
level of availability despite the dispatching of the units primarily for peak demand.
The Engineering Consultant’s observations regarding the generating stations and units are described in
the Electric System Overview and Assessment section of this report. The following list includes areas of
the transmission and distribution system that were considered and reviewed.
• System reliability
• Power quality
• Operations and maintenance
• Design standards and specifications
• Transmission and distribution improvements
City of Dover, Delaware ES-3 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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2010 Engineering Consultant’s Report Executive Summary
It is the Engineering Consultant’s opinion that the design, construction, operation, and maintenance of the
City’s electric transmission and distribution system and the associated facilities are consistent with
current generally accepted electric utility standards.
The Engineering Consultant’s observations regarding the transmission and distribution systems are
described in the Electric System Overview and Assessment section of this report.
FINANCIAL ASSESSMENT
The level of revenues required from the retail electric rates for the Electric Division were determined
through the analysis of the financial results and net income or net margins for FY 2010. The Resolution
requires that the Electric Division maintain a debt service coverage ratio of 1.25. Following is an excerpt
from Section 502(c) of the Resolution.
“(c) The total amount of the Revenues of the Electric System during the preceding fiscal year
shall have been not less than the total of the following:
(1) The Current Expenses of the Electric System during the current fiscal years shown by the
Annual Budget . . . for such fiscal year, and
(2) One hundred twenty-five percent (125%) of the maximum amount of the Principal and
Interest Requirements for any fiscal year thereafter on account of all bonds then Outstanding
under the provisions of this Resolution.”
Customers of the Electric Division of the City were charged for the electric service they received based
on the City’s rate schedules and contracts that were in place in FY 2010. A comprehensive cost-of-service
and rate design study was completed in 2006 and subsequent rate analyses were completed in 2007 and
2008 to examine revenue requirements and revenue generation. Specifically, the 2006 rate study was
conducted to address increased costs associated with a new power supply contract that became effective
on July 1, 2006. The rate study recommended combining a number of rate classes and implementing rate
increases on July 1, 2006. The 2006 rate study also recommended an additional increase be implemented
on January 1, 2007 to cover increased costs associated with operating the generating station. The 2007
and 2008 rate analyses re-examined Electric Division revenues and expenses and recognized additional
revisions to power supply costs. As a result of these analyses, additional rate increases were implemented
on July 1, 2007, and July 1, 2008. The July 2008 rate adjustments established the rate schedules utilized
by the Electric Division today.
City of Dover, Delaware ES-4 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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2010 Engineering Consultant’s Report Executive Summary
Total energy sales decreased from 719.9 million kWh in FY 2009 to 708.5 million kWh in FY 2010; a
total decrease of about 1.59 percent. Total revenue from sales to electric customers in FY 2010 was
approximately $98.1 million, representing a decrease of $1.5 million from the FY 2009 rate revenue of
approximately $99.6 million. In FY 2010, the average revenue per kWh for residential customers was
15.12 cents and the system-wide average price was 13.84 cents per kWh.
The Electric Division’s largest cost in providing electric service to its customers is the wholesale cost of
power, purchased from the Pennsylvania New Jersey Maryland Interconnection (PJM) marketplace by its
Energy Manager, PACE. From FY 2009 to FY 2010, the cost of power decreased from $74.9 million to
$72.8 million.
Net income increased from $2.9 million in FY 2010 to $3.3 million in FY 2010. The increase in FY 2010
was due in large part an overall decrease in the power supply expense, and transmission and distribution
cost.
The Resolution requires that annual revenues of the Electric Division be no less than the total current
expenses plus 125 percent of the greatest remaining annual debt service. The Electric Division achieved
debt service coverage ratios for FY 2008, FY 2009, and FY 2010 of 5.76, 2.88, and 4.24 respectively;
therefore, the revenues generated by the current electric rates have been sufficient to meet the applicable
covenant of the Resolution.
The City maintains a comprehensive insurance program to insure against varying types of liabilities, as
well as significant losses related to various Electric Division properties. It is the opinion of Burns &
McDonnell as Engineering Consultant, and not as insurance counselor, the insurance in full force and
affect appears to satisfy the requirements of Section 706 of the Resolution.
The City has established several funds and reserves to ensure that moneys are available for specific
purposes when they are needed. Following is a list of these funds:
• Electric Revenue Fund
• Electric Improvement and Extension Fund
• Interest and Sinking Fund (Reserve Account)
• Depreciation Reserve Fund
• Future Capacity Fund
• Insurance Stabilization Fund
City of Dover, Delaware ES-5 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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2010 Engineering Consultant’s Report Executive Summary
• Contingency Reserve Fund
• Electric Rate Revenue Fund
The Engineering Consultant reviewed the last five funds listed above and found that the balances in those
funds as of June 30, 2010, were consistent with the required or target balances.
CONCLUSIONS
Based on the reviews and assessments completed, it is the opinion of Burns & McDonnell that:
1. The City’s power generation facilities are being operated and maintained consistent with accepted
electric utility practice in the United States.
2. The design, construction, operation, and maintenance of the City’s electric transmission and
distribution system and the associated facilities are consistent with current generally accepted electric
utility standards.
3. The Electric Division capital projects included in the City’s Capital Investment Plan and the FY 2010
Operating Budget are necessary and should provide improved reliability and power quality for the
Electric System.
4. The balances as of June 30, 2010, for the various reserve funds maintained by the City for the Electric
Division, appear to be sufficient for their defined purposes.
5. The insurance coverage in full force and effect as maintained by the City related to the various assets
of the Electric Division appears to satisfy the requirements of Section 706 of the Resolution.
6. The electric revenues generated by the City’s current retail rates are more than sufficient to fulfill the
debt service coverage requirement (125 percent of current expenses) defined in Section 502(c) of the
Resolution.
*****
City of Dover, Delaware ES-6 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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PART I - INTRODUCTION
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2010 Engineering Consultant’s Report Part I – Introduction
PART I
INTRODUCTION
The City of Dover, Delaware (City) operates a municipally-owned electric utility system that serves
approximately 23,195 customers within the City and surrounding areas. The service area of the electric
utility is located in central Delaware; with the City itself located approximately 70 miles south of
Philadelphia, Pennsylvania.
PURPOSE OF REPORT
This report has been prepared in compliance with the requirements of the City of Dover Electric Bond
Resolution (Resolution) adopted December 23, 2005. Burns & McDonnell has been retained by the City
as the Engineering Consultant defined in Section 705 of the Resolution, as follows.
“The City covenants that it will, for the purpose of performing and carrying out the duties
imposed on the Engineering Consultants under the provisions of this Resolution, employ an
independent engineer or engineering firm or corporation having a nationwide and favorable
repute for skill and experience in such work.”
The required scope of this report is described in Section 504 of the Resolution, as follows.
“The City covenants that it will cause the Engineering Consultants employed under the
provisions of Section 705 of this Resolution . . . to make an inspection of the Electric System at
least once each fiscal year and . . . to submit to the City Manager a report setting forth (a) their
findings whether the properties of the Electric System have been maintained in good repair,
working order and condition and whether they have been operated efficiently and economically
and (b) their recommendation as to
(i) the proper maintenance, repair and condition of the Electric System during the ensuing fiscal
year and a estimate of the appropriations which should be made for such purposes,
(ii) the insurance to be carried under the provisions of Article VII of this Resolution,
(iii) the amount that should be deposited during the ensuing fiscal year to the credit of the
Improvement and Extension Fund for the purposes set forth in Section 510 of this Article,
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(iv) the extensions, improvements, renewals and replacements which should be made during the
ensuing fiscal year, and
(v) any necessary or advisable revisions of the electric rates.”
ORGANIZATION
The Public Utilities Director is responsible for the overall management of the Public Utilities Department.
The Public Utilities Director oversees the day-to-day operations of the Electric, Water, and Wastewater
Divisions and manages the Division’s staff. The Director also provides oversight of the Power Plant
budget and monitors the contracts with PACE Global Asset Management (PACE), the energy
coordinator; and North American Energy Services (NAES), the power generation operator/manager. The
Electric Division is organized into three separate operating sections. Descriptions of the current Electric
Division sections are provided below.
Administration Section – The Administration Section provides the overall administration of the Electric
Division’s Engineering and Transmission & Distribution Sections. This section performs all planning and
budgeting, monitors all construction projects, administers all power supply and generating station
operations agreements, and coordinates with customer service and public relations for the Electric
Division.
Electric Engineering Section - This Section provides design, specifications, construction management,
and project inspection for all capital investment projects of the Electric Division. This section also
develops and maintains maps, plans, and specifications, as well as engineering standards for construction
and maintenance of the Electric System. Lastly, it is responsible for the operation of a 24/7 system
operations control center, referred to as System Operations.
Transmission & Distribution Section – The Transmission & Distribution Section constructs, operates, and
maintains the overhead and underground Electric Systems and fiber optic communication facilities. This
section installs and maintains all electric metering, as well as street and security lighting. This section also
investigates and resolves customers’ power problems and oversees the work of tree trimming contractors.
Figures I-1 through I-4 provide organizational charts illustrating the staffing hierarchies of the various
sections in the Electric Division. The number of individuals in each position was indicated as appropriate.
Electric Division staff totaled 44 at the time the FY 2011 budget was issued.
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Figure I-1
City Manager
Public Utilities Director
Electric Transmission
Administration Electric Engineering
& Distribution
Figure I-2
Administration
Dept. Budget and Staff Supervisor
Administrative Assistant Account Clerk II
Figure I-3
Electric Engineering
Engineering Services Manager
Engineering Crew Leader (1) Substation Crew Leader (1) Systems Operations Crew Leader (1)
Engineering Fieldworker (2) Relayman (3) Electric System Operators (4)
Electrical Engineer (1) Draftsman (1)
Substation Foreman (1)
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Figure I-4
Electric Transmission
& Distribution
T & D Supervisor
Senior Lineman (3) Electric Meter Tech Crew Leader (1)
Journeyman Lineman (9) Electric Meter Tech II (1)
Lineman 2nd Class (5)
Lineman 3rd Class (2)
Groundworker (2)
Stores Coordinator I (1)
The subsequent sections of this report provide a discussion of the required reviews and inspections
conducted pursuant to Section 504 of the Resolution. Part II describes the assessment of the Electric
System and its condition. Part III presents the financial results for the Electric Division, including an
analysis of the adequacy of revenues provided by the electric rates. Part IV summarizes the conclusions of
Burns & McDonnell regarding the operation and maintenance of the Dover Electric System.
In the preparation of this report, Burns & McDonnell reviewed and analyzed maintenance records,
audited financial statements, and other data provided by the City. Burns & McDonnell has relied on the
information provided without independent verification, and cannot guarantee its accuracy or
completeness. In addition, Burns & McDonnell has used the information provided to make certain
assumptions with respect to conditions that may exist in the future. While Burns & McDonnell believes
the assumptions made are reasonable for the purposes of this report, it makes no representation that the
conditions assumed will occur.
*****
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PART II – ELECTRIC SYSTEM OVERVIEW AND ASSESSMENT
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PART II
ELECTRIC SYSTEM OVERVIEW AND ASSESSMENT
ELECTRIC SYSTEM OVERVIEW
The Electric System owned by the City of Dover, Delaware (City), primarily consists of production plant,
transmission plant, distribution plant, and general plant facilities, and construction work in progress.
Table II-1 displays the year-end balances of the various plant components for FY 2008 through FY 2010.
Table II-2 itemizes the specific capital investment plan projects and anticipated expenditures for FY 2010,
as well as projections for other components included in the FY 2011 budget.
In FY 2010, the Electric System experienced an increase in the annual system peak demand and a
decrease in annual energy sales from the previous year. The Electric System experienced its peak demand
on August 20, 2009, when demand reached 158.8 MW. For the year, approximately 708.5 GWh of energy
were sold, a decrease of 1.59 percent from the preceding year. The Electric Division projects energy sales
to increase in FY 2011 to 715.6 GWh, or 0.79 percent. The Electric Division expects annual sales to
remain relatively constant through FY 2014.
Production Plant
The City owns two power stations, the McKee Run Generating Station (McKee Run) and the VanSant
Generating Station (VanSant). McKee Run consists of three steam turbine generating units with a total
combined capacity of 136 megawatts (MW). VanSant is a 39-MW simple-cycle combustion turbine unit.
Effective May 4, 2006, the City entered into a five-year Energy Management Agreement with PACE
Global Asset Management (PACE), LLC of Fairfax, Virginia to assist the City with its energy
procurement, energy sale, purchase of fuels, establishment and management of risk policies, the
development and management of hedging protocols and related energy procurement challenges. On July
1, 2006, North American Energy Services (NAES) began operating the plants. The Engineering
Consultant’s observations regarding the generating stations and units are described in the Electric System
Assessment section in Part II of this report.
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Table II-1
YEAR-END PLANT IN SERVICE
City of Dover Electric Division
FY 2008 FY 2009 FY 2010
Production
Land and land rights $ 1,488,385 $ 1,488,385 $ 1,676,757
Boiler plant equipment 15,259,321 15,080,326 17,286,157
Turbogenerator units 20,398,643 20,240,351 20,240,351
Accessory electric equipment 4,491,314 4,491,314 4,491,314
Miscellaneous steam plant equipment 18,115,691 18,891,708 18,891,708
Miscellaneous other plant equipment 791,284 791,284 791,284
Subtotal Production $ 60,544,637 $ 60,983,367 $ 63,377,570
Transmission
Station equipment $ 11,539,897 $ 12,958,157 $ 16,140,158
Overhead conductors and devices 7,479,154 7,601,104 7,611,436
Underground conductors and devices 3,407,314 3,947,267 4,382,349
Subtotal Transmission $ 22,426,365 $ 24,506,528 $ 28,133,943
Distribution
Station equipment $ 11,456,697 $ 12,874,957 $ 16,056,958
Overhead conductors and devices 5,071,954 4,979,444 4,979,444
Underground conductors and devices 11,953,611 12,390,822 13,659,020
Line transformers 9,180,936 9,314,890 9,449,543
Meters 3,598,458 2,509,971 2,509,971
Street lighting and signal systems 1,614,997 1,360,915 1,397,830
Subtotal Distribution $ 42,876,654 $ 43,431,000 $ 48,052,767
General Plant
Structures and improvements $ 14,824,400 $ 14,824,400 $ 14,845,600
Office furniture and equipment 478,828 533,543 544,308
Transportation equipment 662,873 654,610 604,428
Power operated equipment 20,000 20,000 20,000
Communication equipment 1,088,079 1,038,839 1,038,839
Miscellaneous equipment 4,657,721 4,617,702 4,823,951
Subtotal General Plant $ 21,731,902 $ 21,689,095 $ 21,877,127
Total Plant in Service $ 147,579,559 $ 150,609,990 $ 161,441,407
Construction Work in Progress $ 9,343,878 $ 17,272,519 $ 12,772,088
Total Plant $ 156,923,440 $ 167,882,509 $ 174,213,495
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Table II-2
FISCAL YEAR 2011 PLANNED CAPITAL EXPENDITURES
City of Dover Electric Division
Capital Investment Planned Projects FY 2011
Electric Engineering Projects:
69 kV Feeders 3 and 4 $ 4,242
Buchanan Acres 53,648
Distribution System Upgrades 400,000
Replacement of 69kv Breakers & Design 100,000
Lighting Project and Rehabilitation 100,000
Governors Avenue Rebuild 250,000
Mid City Substation 1,087
Walker Road Distribution Upgrades 350,511
Substation PT & CT Replacement Program 256,218
Vehicles, Trucks, & Equipment 253,787
Subtotal Electric Engineering Division $ 1,769,493
Electric Transmission & Distribution Projects:
New Developments - UG Transformers $ 700,000
Vehicles, Trucks, & Equipment 39,000
Subtotal Electric Transmission Division $ 739,000
Electric Generation Projects:
Units 1 & 2 Life Extension $ 276,000
McKee Run Unit 3 Fire Protection System 50,000
Department of Energy Grant - Photovoltaic panels 65,065
Mc Kee Run Stack Repairs - Units 1, 2 & 3 25,000
VanSant CT Mark IV Upgrades 202,363
McKee Run Driveway Repaving 154,244
McKee Run Unit 3 Auxiliary System Components 188,000
McKee Run Unit 3 Turbine Outage 348,000
McKee Run Unit1 & 2 Cooling Tower Life Extension 218,730
McKee Run Unit 3 Cooling Tower Life Extension 353,338
Vehicles, Trucks, & Equipment 71,000
Subtotal Electric Generation Division $ 1,951,740
Total Planned Capital Investment Projects $ 4,460,233
Transmission and Distribution Plant
The service area includes 217.27 miles of overhead lines and 261.66 miles of underground lines. Four
Electric Division customers take service off of the 69-kV transmission system. These customers include
the Dover Air Force Base, Kraft, Proctor & Gamble, and NRG Energy Center (NRG). NRG is an exempt
wholesale generator that sells power that must be transmitted through the City’s transmission system to
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third party purchasers. When the NRG plant is not operating the Electric Division provides power for the
plant site.
The Electric Division has two contracts for providing transmission service through the Electric System.
As previously stated, the Electric Division provides transmission service to NRG for the output of its 16-
MW electric generator. The Electric Division also has a point-to-point contract for the output of an NRG
Combustion Turbine which ties directly to the Kent Substation and is not part of the Dover transmission
system.
General Plant
The general plant category consists primarily of Electric Division administrative and operations facilities,
and pollution control related equipment at McKee Run and VanSant. The agreement with NAES
stipulates NAES manage the operation and maintenance of the facilities and the City funds all
replacements and upgrades required to maintain the capability of the two generating stations. The City is
also responsible for the costs of compliance with new regulations promulgated. Other types of items
included in the general plant category include office furniture and equipment, computer-related
equipment, transportation and power-operated equipment, and communication equipment. Burns &
McDonnell did not specifically assess the items in the general plant category for this report.
ELECTRIC SYSTEM ASSESSMENT
Burns & McDonnell, the Engineering Consultant to the City, made observations and conducted
assessments of the Electric System assets in support of the development of this annual Engineering
Consultant’s Report. The findings of Burns & McDonnell from the review of the City’s Electric System
are documented herein.
Electric Generating Stations
On June 8, 2010, Mr. Ted Kelly of Burns & McDonnell met with representatives of NAES to discuss the
condition of the McKee Run and VanSant generating stations. Mr. Kenneth Beard, the Plant O&M
Manager, coordinated the visit.
Description of Generating Stations: McKee Run consists of three units. Units 1 and 2 were
originally coal-fired units, which began operations in 1961 and 1962, respectively. In 1972, these units
were converted to burn No. 6 fuel oil. Units 1 and 2 each have rated capacities of 17 MW. Unit 3 began
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operations in 1975 and was designed to fire No. 6 fuel oil and natural gas. Unit 3 has a rated capacity of
102 MW. In FY 2008, the City began work to convert all three units at McKee Run to burn No. 2 fuel oil
in order to reduce pollution from the plant. To date, the necessary upgrades and new equipment had been
installed allowing each of the units to burn both natural gas and No. 2 fuel oil.
VanSant consists of a simple cycle combustion turbine with a rated capacity of 39 MW in the summer and
40 MW in the winter. This unit commenced operation in 1991. VanSant remains unmanned, except when
it is dispatched into service. On the occasions when the unit is dispatched, personnel from McKee Run are
transferred to VanSant to startup and operate the unit.
Management and Organization: Station management is very well organized and knowledgeable,
and takes a logical approach to the operation and maintenance of the generation facilities. Mr. Vince Scire
serves as the Plant Manager. The management/leadership team consists of nine members including Mr.
Scire. The Administrative & Employee Health and Safety Manager, Administrative Specialist, Material
Management Coordinator, and O&M Manager, all report directly to Mr. Scire.
The O&M Manager oversees a Maintenance Supervisor, and four Operations teams. Each operations
team consists of the supervisor and four operators working 12-hour rotating shifts. The maintenance team
consists of a supervisor and six employees working 10-hour shifts. The operations and maintenance
personnel are all union employees. The relationship between the union and management was reported to
be excellent. McKee Run is currently at a staff level of 30 employees, with 31 approved positions.
“Safety First” is an overall theme and attitude of the Electric Division. Near-miss incidents are
documented, reviewed, and corrective follow-up actions are taken as required. An employee-run safety
committee is actively in place. This committee conducts monthly safety meetings, completes safety
equipment inspections, and defines and implements tasks to improve safety in all areas. Safety is
reportedly the first topic discussed at all meetings. Employees participated in creating an indoctrination
video emphasizing safety that is shown to all visitors when entering the Station.
Training: The required annual OSHA compliance training is completed and documented for each
employee. A formal two-day employee orientation program is required for all new employees. This
orientation covers a multitude of subjects from employee benefits to a review of the various Station
operating manuals.
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For operator training, the Employee Development and Qualification Program (EDQP) has been
established. EDQP is a formal program for training operators to progressively advance to positions with
additional responsibilities. In addition to the above programs, cross training of various disciplines also
occurs. An example of cross training would be an electrician training with instrumentation and control.
Plant staff receive environmental and safety training online via the GPi Learning website. The training
includes tutorials and exams to ensure comprehension of the subject matter. Plant manuals, meetings, etc.
offer additional safety training.
Major Equipment Operation and Maintenance: In general, the generation facilities appear to
have been properly operated and maintained, and in good condition as evidenced by the high availability
of the units. The generation facilities are dispatched sparingly and operate primarily as peaking units. As
such, the individual units incur a relatively large number of starts per year and low annual capacity factor.
Table II-3 summarizes the major FY 2010 operating statistics.
Table II-3
FISCAL YEAR 2010 OPERATING STATISTICS
City of Dover Electric Division
Rated Net Net Heat
Unit Capacity - Production - Net Capacity Rate Number of
Number MW MWh Factor Btu/kWh Starts
VanSant [1] 39 542.9 0.20% 14,329 12
McKee Run
Unit 1 17 193.3 0.26% 15,473 1
Unit 2 17 195.1 0.26% 12,383 1
Unit 3 102 3,584.8 0.62% 12,865 7
Total 175 4,516.1 0.29% 21
Equivalent Equivalent
Unit Operating Service Forced Availability
Number Hours Factor Outage Rate Factor
VanSant 22.3 0.25% 0.00% 84.20%
McKee Run
Unit 1 32.5 0.37% 0.00% 89.66%
Unit 2 30.4 0.35% 0.00% 89.66%
Unit 3 62.4 0.71% 0.00% 76.80%
Total 147.6 1.68%
[1] VanSant is rated at 40 MW in the winter and 39 MW in the summer
[2] Net Capacity Factor = Net MWh Production / (Total Available Hours * Rated MW Capacity)
Total Available Hours = 365 days, 24 hours/day
[3] Service Factor = Operating Hours / Total Available Hours
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The large amount of time that units are not operating allows for maintenance and repair of the units. As a
result, the FY 2010 overall equivalent availability factor for the generation facilities averaged 85.08
percent. Low net capacity factors are partially offset by Pennsylvania New Jersey Maryland
Interconnection (PJM) capacity credits. In FY 2010, approximately $12.1 million of PJM capacity credits
helped cover the fixed operating and maintenance costs of the Electric System. PJM capacity credits are
expected to continue to provide similar benefits in FY 2011 and beyond.
Electronic Management System: Maintenance activities are organized, planned, and managed using
MAXIMO®, a computer-based management system. All three major categories of maintenance activities
(corrective, preventative, and predictive) are electronically managed by MAXIMO®.
For corrective maintenance activities, any station operator or mechanic can enter a work order into the
system at any terminal on the Station local area network (LAN). A supervisor reviews the request, turns it
into a work order, and assigns a priority according to a predetermined categorization. The work order is
then assigned to an operator or maintenance technician for completion.
This system is also used to manage and track preventative maintenance activities that follow a schedule.
Changing filters, turning on and off heat tracing are examples of preventative maintenance. Predictive
maintenance activities practiced include oil analyses, vibration testing, and infrared surveys. Portable
vibration testing equipment is used at the Stations to improve the frequency of and capabilities to trouble-
shoot rotating equipment. The technology allows personnel to identify problems and take corrective
actions before equipment failure occurs.
Condition Assessment: The following is a summary of the condition assessment of McKee Run
major equipment and VanSant as presented by the NAES staff. Burns & McDonnell made no internal
assessments of equipment during the facility tour.
Steam Turbines/Generators: The steam turbines and generators for VanSant and McKee Run Units 1
and 2 were reported to be in satisfactory condition with no major problems. McKee Run Unit 3 turning
gear engagement problems were reported in the summer 2010 outage report. Plant staff developed a list of
parts needed to complete the appropriate repairs. Plans were made to replace both mating clutch ends
during the spring 2010 outage. No other major repairs or replacements were required for the
turbine/generators in FY 2010.
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Boilers and Auxiliaries: Boiler inspections are conducted every year on each of the boilers. Each fiscal
year, the inspections on each boiler typically include the inspection and cleaning of the major boiler
components, including the mud and steam drums, the forced draft and induced draft fans, the windbox,
condenser water box, condenser tubes, hotwell, air preheater components, and safety valves.
In FY 2010, McKee Run Unit 1 experienced a tube failure and excursion and consequently was shut
down. The City hired a contractor to supplied replacement parts and repaired the tube by replacing a tube
section. After an internal inspection, plant staff made the decision to replace six additional tubes in Unit
1. The City subsequently hired inspectors to examine the repaired unit and provide recommendations
additional repairs and inspections. These maintenance recommendations will be in practice upon future
outages.
In 2010 the McKee Run Units 1 and 2 steam drums were also inspected. It was reported that the surfaces
inside the Unit 1 steam drum had improved from the prior year while Unit 2 has experienced some
rusting. A few recommendations were given and are being actively followed.
Station Cooling Water Systems: The Station has split cooling water systems with one system serving
Unit 1 and Unit 2 and a separate system serving Unit 3. The cooling water systems are reported to be
sufficiently sized and in satisfactory condition, with no major issues reported at the time of this report.
Fuel Handling Systems: Natural gas comes into the station in a 4-inch diameter pipeline for Unit 1 and
Unit 2 and in a 10-inch diameter pipeline for Unit 3. No. 2 fuel oil is delivered to the station and
unloaded into tanks. Forwarding pumps deliver the fuel oil to each of the units.
Water Treatment/Steam Purity: Quality control parameters for boiler feed-water, internal boiler water,
cooling tower water, and steam purity are checked at a minimum of twice per day when systems are
operating. Results are recorded and graphically compared to control limits. Adjustments are then made as
required. Boiler feed water is treated city water (well water from City) using a regenerative ion resin
demineralizer system, along with deaeration for oxygen control. Boilers 1 and 2 use a coordinated
phosphate control for boiler internal purity control and Boiler 3 uses a balanced trisodium phosphate and
disodium phosphate within a narrow pH range. A deep-bored water well was installed to provide water in
addition to the city supplied water. City water has a high chlorine level which may exceed the Station
permitted limits. By combining city water with the well water, the chlorine levels can be maintained at
the permitted limits. Water for cooling tower makeup is also obtained from City water. The primary
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control parameter is silica concentration. Blow down is adjusted as required to maintain control. No major
issues were reported at the time of this report.
Steam purity is not continuously monitored. Samples are taken twice daily and tested for pH,
conductivity, and silica. There have not been any problems with steam purity. Annual inspections of the
boiler drums and separation internals have verified that these systems are intact and operating properly.
The station has not experienced any internal corrosion related failures, steam path deposits, or excessive
condenser fouling. NALCO provides water treatment consulting services and chemicals. A representative
visits the station once per week to review test data and check chemical usage rates. No major issues were
reported at the time of this report.
Station Electrical Systems: Overall, station electrical systems and transformers are considered to be in
satisfactory condition. A condition assessment of the generation facilities’ transformers was conducted in
August FY 2010. Oil inspections and analyses were made. Transformer inspections were generally
positive; however, it was recommended that plant personnel consider treatment to remove moister and
particles from a Unit 1 bus yard transformer to prevent reducing the dielectric. Aside from this
recommendation, the inspector recommended that normal operation continue for all the transformers at
the plant. Oil sampling is now completed twice per year.
Station Control Systems: Unit 1 and Unit 2 controls are electro-pneumatic and Unit 3 controls are a
distributed control system (DCS). In general, the station control systems are considered to be in
satisfactory condition. The Unit 1 and Unit 2 control systems are outdated but perform satisfactorily. All
relays have recently been inspected at both McKee Run and VanSant for NERC, PJM and MAAC
compliance. The EHC system will be modified in the future to become a primary/primary system. No
major issues were reported at the time of this report.
General Facilities: No major projects or improvements were completed to the General Facilities in FY
2010 other than routine maintenance and repairs. In general, the station facilities appeared clean and well
maintained during the site visit.
In FY 2010, fire protection system upgrades were completed at McKee Run per the City’s insurance
company’s recommendations. The insurance company toured the plant and identified/recommended a
need to install a manually operated foam deluge system to protect bearings in the event of a fire.
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A solar was installed on the turbine roof in FY 2010. The 10-kW structure was installed to reduce the
need for energy and emissions from traditional generation sources, and ultimately contribute to the
reduction of the plants’ carbon footprint.
VanSant Generating Station: In general, the unit is operated infrequently, but is well maintained.
Although the station is only manned when operating, an operator performs a twice daily walk through
with a checklist of items to review and the results are logged. Planned outages were conducted at VanSant
during FY 2010 for the annual overhaul and inspection.
In FY 2010, the computer system and hazardous waste upgrades were made at VanSant. Due to the
inadequacies of the old OEM system, the City completed an upgrade of the control system to Mark IV. A
natural gas condensate container to reduce hazardous waste amounts and costs was also installed. No
other major repairs or upgrades were made at VanSant in FY 2010.
Transmission and Distribution Systems
On June 8, 2010, Mr. Ted Kelly visited the City to collect information and to observe the City
transmission and distribution system, as operated and maintained by the Electric Division. Mr. Steve
Enss, the Engineering Services & System Operations Superintendent, provided information related to the
transmission and distribution system. Mr. Enss also led a tour of the electric transmission and distribution
system.
The Electric Division distributes power to its customers by a network of transmission lines, distribution
substations, and distribution lines. The transmission lines are rated at 69 kV and are connected to 15
distribution substations located throughout the service area. The distribution substations reduce the
power from transmission voltages to the primary distribution voltages of 12 kV to facilitate distribution of
electric power to customers. In FY 2008, the last of the 22 kV and 4 kV lines were converted to 69 kV
and 12 kV to make the system uniform.
Safety: Ronald Lunt, the Public Utilities Director for the City, reported to Burns & McDonnell that
there were no reportable injuries or lost workdays in FY 2010.
System Reliability: The Electric Division provides for reliability of its distribution system by
configuring a majority of its distribution circuits in primary open loop arrangements, improving existing
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circuits, and installing adequate substation transformer capacity. Normal transformer and line loading are
limited to provide sufficient margin to convey firm power requirements during an emergency or a
switching operation, or for maintenance.
Power Quality: The Electric Division does not have any significant power quality problems. The
overall power factor for the Electric System decreased from approximately 99.24 percent in FY 2009 to
98.72 percent in FY 2010. Power transformers equipped with load tap changers regulate bus voltages at
the distribution substations. Distribution transformers are equipped with no-load taps to make voltage
adjustments. There are capacitors and voltage regulators on the Electric System that control voltage and
vars on the portion of the system furthest away from the current source and generation. The system
operators monitor the power factor closely and turn on capacitors or adjust the generation to compensate
for low power factors.
Operations and Maintenance: The Electric Division has a SCADA system that is monitored
continuously for any problems that may arise in the Electric System. The main control room has two
system operator desks and a large screen where system operating information is displayed. System
operators can monitor the Electric System operation, such as voltage levels, current flows, etc. and make
necessary adjustments as problems arise. The systems operators have received some PJM training but are
not required to be certified as Delmarva is the controlling agency.
Loading on substation transformers used for an emergency, a switching operation, or maintenance is
limited to 120 percent of the rated capacity, followed by a 12-hour cool-down period.
The Electric Division has nine line crews to work on the system. Four crews are responsible for overhead
lines, four crews are responsible for underground lines, and one crew is responsible for maintenance. The
primary responsibilities of the eight line crews are installation of new service connections and
construction of new lines. The Trouble crew maintains the street lights, repairs underground services and
is the first responder to outages. Tree trimming is now contracted out and is no longer performed by the
Electrical Division; however, their performance is monitored by the Line Crew Superintendent.
The Substation/Relay Maintenance Division is responsible for operation and maintenance of the
substations and associated equipment. They perform visual inspections of substations, associated
equipment, trip counter checks, battery systems checks, and annual transformer oil tests.
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The City contracts with an outside firm to inspect and chemically treat each wood pole in the Electric
System every ten years. This is accomplished by awarding a five year contract to spread out the
expenses. The City also has a contract with an environmental consultant to check each substation for oil
leaks and to provide instruction on cleaning up in the event of an oil spill.
Design Standards and Specifications: The Electric Division designs the transmission and
distribution circuits and some substation upgrades in conformance with national safety standards. Other
substation and transmission design is contracted out to Pike Electric, Inc.
The underground distribution design utilizes road or alley front access construction. This design means
the electrical equipment, such as transformers and underground cable, are installed beside the road instead
of behind houses or buildings. The advantage of front access construction is the accessibility for
maintenance and repairs to cable and electric equipment. The underground cables are installed in PVC
pipe for added protection and for easy cable replacement. The Electric Division installs jacketed,
concentric cable that is rated at 15 kV, with 133 percent Ethylene Propylene Rubber (EPR) insulation.
The standard overhead distribution design utilizes a flat construction using a single cross-arm and
insulators on 45-foot class 2 poles. Typically all electrical equipment locations have ground rods
installed with measured readings of 25 ohms or less.
The substation design is generally a low-profile rigid bus design. The circuit breakers are SF6 gas-filled
and the relays are microprocessor based with SCADA control and monitoring.
Transmission and Distribution Improvements: The following describes completed, on-
going, and planned improvements to the City’s Electric System:
Completed:
• St. Jones Substation Upgrades
• Crossgates Substation Upgrades
• Mid City Substation Upgrades
• Pollution Remediation Project
• Fire Detection Alarm System Installation
• Computerized Maintenance System Upgrade
• Control System Upgrade
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• Single Phase Meter Replacement
• Cyclone Separator Removal
• Security System for Admin Bldg and Cartanza SS
On-Going:
• 69 kV Feeders 3 & 4
• Lighting Project & Rehabilitation
• Buchanan Acres Distribution Upgrades
• Transmission Line Maintenance
• Governor’s Avenue Rebuild
• Distribution Capacitors Maintenance
• Substation PT & CT Replacement Program
• Distribution System Upgrades
• Underground Transformer Upgrades
• VanSant CT Mark IV Upgrades
Planned:
• McKee Run Yard Rebuild
• Horsepond Road Substation Reliability Upgrade
• Distribution Feeder Replacement
• Frazier Substation Reliability Upgrade
• Outage Management & Automatic Voice Response
• Horsepond SS to Cartanza 69 kV Rebuild
• 69 kV Substation Switch Replacement
• General Scott Switchgear
• VanSant Overhaul and Inspection
• McKee Run Stack Repairs
• McKee Run High Energy Piping Inspections
• McKee Run Boiler Systems
• McKee Run Demineralizer Replacement
• McKee Run Hot Water Boilers
• McKee Run Auxiliary System Components
• McKee Run Turbine Outage
• McKee Run Life Extension
• McKee Run Water Line Replacement
• VanSant Component Replacements
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System Tour: The tour of the Electric System included drive-by observations of a sample of the
transmission circuits, distribution circuits, and substations.
The Electric System was in good condition and appeared to be well maintained. The Cartanza Substation
is a 230/69 kV substation, which serves as a tie with Delmarva. Delmarva maintains the 230 kV side of
the station, while the City of Dover maintains the 69 kV side. Cartanza currently has four 69 kV lines
leaving the station. The four circuits leave the station on two diverse pole lines, each holding a double
circuit, until the circuits split down the line. This configuration allows for two separate loops for the
entire 69 kV system to minimize total system failure should one common pole be critically damaged.
Most of the fifteen substations were observed during the tour. Several of the major projects visited during
the tour included the St. Jones Substation project, the 69 kV Feeders 3 and 4 projects, the Horsepond 600
Transformer project, the Lebanon Transformer Replacement project, and the Mayfair Substation Rebuild
project. Overall, the substations appeared to be well maintained. Some older structures have corrosion on
the steel, but much of this steel will be replaced by planned or ongoing projects and upgrades. There was
little to no vegetation visible and the yards appeared to be well maintained. During the tour the 69 kV
lines were observed and all appeared to be in good condition.
Conclusions
Based on statements and information provided, as well as the observations and reviews performed, it is
the opinion of Burns & McDonnell that the City’s power generation facilities are being operated and
maintained consistent with accepted electric utility practice in the United States. In general, the
performance, operation, maintenance, staff, planning, and training aspects for the McKee Run and
VanSant stations were found to be above average. Specifically, the generation facilities have
demonstrated a high level of availability despite the dispatching of the units primarily for peak demand.
In addition, it is the opinion of Burns & McDonnell that the design, construction, operation and
maintenance of the City’s electric transmission and distribution system and the associated facilities are
consistent with current generally accepted electric utility standards. The City and the Electric Division
are proactive in preventative maintenance and expansion of the Electric System before problems arise.
*****
City of Dover, Delaware II-14 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
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PART III – FINANCIAL ASSESSMENT
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2010 Engineering Consultant’s Report Part III – Financial Assessment
PART III
FINANCIAL ASSESSMENT
The financial results of the City of Dover, Delaware (City) Electric System for the fiscal year (FY) ended
June 30, 2010, were generated through the management and operation of the Electric System by the
Electric Division. A review of the financial results was provided below.
FINANCIAL RESULTS
The total revenue of the Electric Division during FY 2010 included revenue from charges for electric
service, as well as miscellaneous revenues from items such as rents, penalties, reconnection fees, and
emission credits. On the Comparative Statement of Revenues, Expenses, and Changes in Unreserved
Retained Earnings table, revenues were compared to the Electric Division’s costs of providing services to
its customers to determine whether the financial requirements of the Electric Division were met.
Required Revenue Level
The level of revenues required from the retail electric rates for the Electric Division were determined
through the analysis of the financial results and net income or net margins for the most recent fiscal year.
The City of Dover, Delaware Resolution Authorizing and Securing Electric Revenue Bonds, adopted
December 23, 1985 requires that the Electric Division maintain a debt service coverage ratio of 1.25. The
following is an excerpt from Section 502(c) of the resolution.
“(c) The total amount of the Revenues of the Electric System during the preceding fiscal year
shall have been not less than the total of the following:
(1) The Current Expenses of the Electric System during the current fiscal years shown by the
Annual Budget . . . for such fiscal year, and
(2) One hundred twenty-five percent (125%) of the maximum amount of the Principal and
Interest Requirements for any fiscal year thereafter on account of all bonds then Outstanding
under the provisions of this Resolution.
The City further covenants that, from time to time and as often as it shall appear necessary, it will
adjust the electric rates as may be necessary or proper so that the revenues of the Electric System in
each fiscal year will not be less than the total of the amounts set forth in subdivision (c) of this
section.”
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Electric Rates
Customers of the Electric Division of the City are charged for the electric service based on rate schedules,
tariffs, or contracts that reflect the costs to the Electric Division of providing that service. For purposes of
setting electric rates, customers with similar load and service characteristics should be placed in the same
rate classification.
A comprehensive cost-of-service and rate design study was completed in 2006 and subsequent rate
analyses were completed in 2007 and 2008 to examine revenue requirements and revenue generation.
Specifically, the 2006 rate study was conducted to address increased costs associated with a new power
supply contract that became effective on July 1, 2006. The rate study recommended combining a number
of rate classes and implementing rate increases on July 1, 2006. The 2006 rate study also recommended
an additional increase be implemented on January 1, 2007 to cover increased costs associated with
operating the generating station. The 2007 and 2008 rate analyses re-examined Electric Division
revenues and expenses and recognized additional revisions to power supply costs. As a result of these
analyses, additional rate increases were implemented on July 1, 2007, and July 1, 2008. The July 2008
rate adjustments established the rate schedules utilized by the Electric Division today.
• Residential • Transmission
• Small Commercial (1 Phase, 3 Phase, & 1 • Outdoor Development Lighting
Phase Heating) • Private Outdoor Lighting
• Medium Commercial (1 Phase & 3 Phase) • Water Pump
• Large Commercial (3 Phase with Reactive • Water Pump 2
Metering) • Supplemental for NRG
• Primary
Operating Results
Table III-1 presents a summary of the energy sales, the number of customers, and the average kilowatt-
hour (kWh) energy per customer of the Electric Division for FY 2008 through FY 2010. Total energy
sales decreased from 719.9 GWh in FY 2009 to 708.5 GWh in FY 2010, a decrease of 1.59 percent.
Table III-2 presents revenues from sales, revenue per kWh ratios, and average revenue per customer ratios
for each revenue classification. Total revenue from sales to electric customers in FY 2010 was
approximately $98.1 million, representing a decrease of $1.6 million, or -1.57 percent from FY 2009.
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Table III-1
ANNUAL SALES AND CUSTOMERS
City of Dover Electric Division [1]
FY 2008 FY 2009 FY 2010
Energy Sales (kWh)
Residential 192,508,201 195,185,587 193,911,702
Commercial 255,809,667 248,757,087 237,608,938
Primary 157,439,535 156,096,547 148,381,527
Transmission 125,266,662 119,910,158 128,628,155
Total Energy Sales 731,024,065 719,949,379 708,530,322
Average Number of Customers (bills)
Residential 19,137 19,685 19,785
Commercial 3,664 3,497 3,370
Primary 37 37 36
Transmission 4 4 4
Total Customers 22,842 23,223 23,195
Energy Per Customer
Residential 10,059 9,915 9,801
Commercial 69,819 71,131 70,507
Primary 4,255,123 4,209,345 4,102,715
Transmission 31,316,666 30,615,359 32,157,039
Average Energy Per Customer 32,003 31,001 30,546
[1] From monthly electric billing summaries by revenue class.
In FY 2010, the average rate revenue per kWh for residential customers was 15.12 cents and the total
average rate revenue was 13.84 cents per kWh. The July 2009, through June 2010 national average retail
rates, as published by the US Energy Information Administration (EIA), were 11.51 and 9.80 cents per
kWh, respectively.1 For a state-wide comparison, the EIA calculated the Delaware July 2009, through
June 2010 average retail electricity prices to be 14.09 cents per kWh for residential customers and 12.00
cents per kWh across all sectors.2
1
“Average Retail Price of Electricity to Ultimate Customers: Total by End-Use Sector," 15 Nov. 2010, US Energy
Information Administration, 02 Dec. 2010 < http://www.eia.doe.gov/cneaf/electricity/epm/table5_3.html>.
2
“Current and Historical Monthly Retail Sales, Revenues and Average Revenue per Kilowatt-hour by State and by
Sector (Form EIA-826)," 15 Nov. 2010, US Energy Information Administration, 02 Dec. 2010
<http://www.eia.doe.gov/cneaf/electricity/epm/table5_3.html>.
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Table III-2
ANNUAL REVENUES AND SALES RATIOS
City of Dover Electric Division
FY 2008 FY 2009 FY 2010
Revenue
Residential $ 27,063,840 $ 29,553,954 $ 29,320,410
Commercial 35,073,419 37,547,855 36,856,716
Primary 19,183,512 18,988,842 18,025,548
Transmission 12,716,441 13,551,839 13,878,764
Total Revenue $ 94,037,212 $ 99,642,490 $ 98,081,438
Revenue/kWh
Residential $ 0.1406 $ 0.1514 $ 0.1512
Commercial 0.1371 0.1509 0.1551
Primary 0.1218 0.1216 0.1215
Transmission 0.1015 0.1130 0.1079
Total Revenue/kWh $ 0.1286 $ 0.1384 $ 0.1384
Revenue Per Customer
Residential $ 1,414 $ 1,501 $ 1,482
Commercial 9,573 10,737 10,935
Primary 518,473 512,059 498,402
Transmission 3,179,110 3,460,044 3,469,691
Average Revenue Per Customer $ 4,117 $ 4,291 $ 4,227
The Electric Division’s largest cost in providing electric service to its customers in FY 2010 was the
wholesale cost of power. The Electric Division purchased power from the Pennsylvania New Jersey
Maryland Interconnection (PJM) marketplace through its Energy Manager, PACE Global Energy
Services (PACE). From FY 2009 to FY 2010, the net cost of non-generated power decreased from $67.6
million to $66.8 million.
The significance of power supply cost to the Electric Division is illustrated in Table III-3. The top portion
of the table shows net operating revenue as the difference between total revenues generated by the rates
and the cost of power supply.3 The ratios of power supply cost to sales revenues were calculated for FY
3
For the purposes of this Engineering Consultant’s Report, the phrase “Power Supply” refers to the sum of the costs
of power purchased and power generated. This includes plant costs and the cost of fuel. Power Supply also includes
any expenses in the CIP Fund that are not capital expenses. The phrase “Purchased Power” refers only to the cost of
power purchased from the market and other directly associated costs.
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2008 through FY 2010. As illustrated, the Electric Division’s power supply cost as a percentage of rate
revenue decreased from approximately 75.2 percent in FY 2009 to 74.2 percent in FY 2010.
Table III-3
NET REVENUE MARGINS AND UNACCOUNTED FOR ENERGY
City of Dover Electric Division
FY 2008 FY 2009 FY 2010
Net Revenue Margins ($)
Sales Revenues $ 94,037,212 $ 99,642,490 $ 98,081,438
Power Supply 68,831,697 74,928,897 72,751,381
Net Revenue Margin $ 25,205,515 $ 24,713,593 $ 25,330,057
Net Revenue Ratio 73.2% 75.2% 74.2%
Unaccounted for Energy (kWh)
Purchased Power 782,081,000 751,171,000 751,250,000
Energy Sales 731,024,065 719,949,379 708,530,322
Unaccounted for Energy (Losses) 51,056,935 31,221,621 42,719,678
Percentage 6.5% 4.2% 5.7%
Table III-3 also illustrates the ratio of the amount of energy purchased and delivered to the electric system
to total energy sales. This relationship identifies the level of unaccounted for energy in the Electric
System. This unaccounted for energy may include energy that was unmetered, metered inaccurately,
stolen, lost, PJM transmission line losses, local system line/transformer losses, etc. The bottom portion of
Table III-3 presents these comparisons for the Electric Division for FY 2008 through FY 2010. As shown,
the percentage ratio of the unaccounted for energy to the total energy purchased for FY 2010 was 5.7
percent. This number is up from 4.2 percent in FY 2009.
Table III-4 presents a re-creation of the City’s Statement of Revenues, Expenses, and Changes in
Unreserved Retained Earnings for the Electric Revenue Fund for FY 2008 through FY 2010. Net income
increased from FY 2009, totaling $3.3 million in FY 2010. A number of factors contributed to the
increase, namely an overall decrease in power supply cost. The City experienced an increase in operating
income of $2.4 million over the previous year. This coupled with the following reductions generated the
$3.3 million of positive income. A large decrease attributed to reducing employee benefit funding
occurred due to not funding OPEB in 2010 along with decreases in labor attributed to furloughs and
power supply costs.
Effective May 4, 2006, the City entered into a five-year Energy Management Agreement with PACE of
Fairfax, Virginia to assist the City with its energy procurement and sales, the purchase of fuels,
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establishment and management of risk policies, development and management of hedging protocols and
related energy procurement tasks. On July 1, 2006, the City entered into an agreement with NAES of
Issaquah, Washington for generation asset management. The City bears all market risks, credit risks, and
liability under these contracts.
Table III-4
COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND
CHANGES IN UNRESERVED RETAINED EARNINGS
City of Dover Electric Division
FY 2008 FY 2009 FY 2010
Operating Revenues:
Charges for Electric Service $ 94,037,212 $ 99,642,490 $ 98,081,438
Miscellaneous Services/Incomes 2,821,578 1,778,492 2,197,035
Total Operating Revenues $ 96,858,790 $ 101,420,982 $ 100,278,473
Operating Expenses:
General Administration $ 4,660,334 $ 4,084,382 $ 5,742,714
Power Supply 68,831,697 74,928,897 72,751,381
Transmission/Distribution 4,064,713 4,032,931 3,072,816
Engineering 1,589,584 2,393,416 1,319,394
Metering 309,805 285,118 301,416
System Operations 518,871 559,743 496,195
Utility Tax 1,650,838 1,738,059 1,922,645
Depreciation 3,918,804 3,898,475 4,106,804
Retiree Health Care 506,518 1,830,903 531,843
Total Operating Expenses $ 86,051,164 $ 93,751,924 $ 90,245,208
Net Operating Income $ 10,807,626 $ 7,669,058 $ 10,033,265
Non-operating Revenues (Expenses)
Interest Earned
Operating Fund $ 496,201 $ 141,310 $ 37,850
Reserved Funds 1,500,064 1,041,655 865,878
Net Increase in Fair Value of Investments 197,389 239,624 (168,775)
Interest and Fiscal Charges (797,104) (726,448) (648,581)
Bond Discount Amortized (104,304) (113,206) (113,206)
Gain/(Loss) on Sale of Assets (1,489,476) 115,638 17,984
Total Non-operating Revenues(Expenses) $ (197,230) $ 698,573 $ (8,850)
Net Income Before Operating Transfers $ 10,610,396 $ 8,367,631 $ 10,024,415
Operating Transfers - In - 1,332,350 -
Operating Transfers - Out (6,601,269) (6,758,100) (6,758,100)
Total Net Operating Transfers $ (6,601,269) $ (5,425,750) $ (6,758,100)
Net Income $ 4,009,127 $ 2,941,881 $ 3,266,315
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Adequacy of Electric Rates
The City’s Bond Resolution requires annual revenues of the Electric Division be no less than the total
current expenses plus 125 percent of the greatest remaining annual debt service. “Current expenses”, as
defined in the Resolution, includes all expenses necessary to maintain and repair the Electric System, all
administrative expenses, and engineering, legal or other consultant fees. Transfers to reserve accounts and
special purpose funds, and allowances for depreciation are specifically excluded from “current expenses.”
In order to determine if the City and the Electric Division have met this requirement, the net income
shown in Table III-4 was adjusted to include the interest on bonds, depreciation expense, and other non-
cash income and expenses. Table III-5 presents the adjustments to net income and the determination of
the revenues available for debt service for FY 2008 though FY 2010.
As Table III-5 illustrates, the City and the Electric Division maintained a debt service coverage ratio each
year that exceeded the required 125 percent plus current expenses. Therefore, the revenues generated by
the current electric rates have been sufficient to meet the applicable covenants of the Resolution.
Table III-5
DEBT SERVICE COVERAGE CALCULATION
City of Dover Electric Division
FY 2008 FY 2009 FY 2010
Net Income $ 4,009,127 $ 2,941,881 $ 3,266,315
Plus Excluded Expenses:
Operating Transfers - In $ - $ (1,332,350) $ -
Operating Transfers - Out 6,601,269 6,758,100 6,758,100
Depreciation 3,918,804 3,898,475 4,106,804
Interest and Fiscal Charges 797,104 726,448 648,581
Bond Discount Amortized 104,304 113,206 113,206
Gain/(Loss) on Sale of Assets 1,489,476 (115,638) (17,984)
Less Excluded Income:
Net Increase in Fair Value of Investments (197,389) (239,624) 168,775
Interest Earned - Reserve Funds (1,500,064) (1,041,655) (865,878)
Revenues Available for Debt Service $ 15,222,631 $ 11,708,843 $ 14,177,919
Maximum Principal and Interest in Any Year $ 2,644,620 $ 4,058,700 $ 3,347,479
Debt Service Coverage 5.76 2.88 4.24
Minimum Required Debt Service Ratio 1.25 1.25 1.25
Section 502 of the Resolution requires that the annual debt service used in evaluating the revenues is to be
the maximum amount for any fiscal year thereafter. Table III-6 presents the annual totals of principal and
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interest amounts due on bonds currently outstanding. The calculation of the debt service coverage ratio in
Table III-5 is based on the total maximum debt service expense in any fiscal year. The FY 2010
calculation was based on the total FY 2012 debt service expense of $3,347,479.
STATUS OF REVENUE BONDS
At the end of FY 2010, the City had two series of outstanding electric revenue bonds that were issued
pursuant to the Resolution. The 2004 Electric Revenue Bonds (2004 Bonds) were issued in 2004, in the
amount of $22,535,000. These bonds were issued to refund the 1990 and 1993 bonds. On July 1, 2008,
the City issued $22,200,000 in Electric Revenue Bonds (2008 Bonds). The proceeds from the sale of the
2008 Bonds were used (i) to finance or reimburse the City for improvements to the City’s electric system;
(ii) to fund a Debt Service Reserve Fund; and (iii) to pay the costs of issuance of the 2008 Bonds.
On November 17, 2010, the City issued $8,810,000 of Electric Revenue Refunding Bonds (Series 2010).
The proceeds from the sale of the Series 2010 Bonds will be used (i) to refund the Series 2004 Bonds, and
(ii) to pay the costs of issuance of the Series 2010 Bonds. The non-taxable Series 2010 Bonds received an
underlying rating of Aa2 by Moody’s Investors Services and an underlying rating of A+ by Fitch Ratings.
Table III-6 illustrates the debt service schedule for the Series 2008 and 2010 Bonds. The principal and
interest and the annual total are shown for each series of bonds. At the time of issuance of the Series
2010 Bonds, the combined outstanding principal balance for both series of bonds was $30,655,000.
Table III-6
DEBT SERVICE SCHEDULE OF ELECTRIC REVENUE BONDS
City of Dover Electric Division
2008 Electric Revenue Bonds 2010 Electric Revenue Refunding Bonds Total Annual
Period Principal Interest Debt Service Principal Interest Debt Service Debt Service
FY 2011 $ 375,000 $ 1,038,716 $ 1,413,716 $ - $ 35,017 $ 35,017 $ 1,448,733
FY 2012 390,000 1,017,679 1,407,679 1,670,000 269,800 1,939,800 3,347,479
FY 2013 410,000 996,704 1,406,704 1,700,000 236,100 1,936,100 3,342,804
FY 2014 430,000 975,704 1,405,704 1,740,000 193,000 1,933,000 3,338,704
FY 2015 450,000 953,704 1,403,704 1,810,000 130,700 1,940,700 3,344,404
FY 2016 475,000 930,579 1,405,579 1,890,000 47,250 1,937,250 3,342,829
FY 2017 695,000 901,329 1,596,329 - 1,596,329
FY 2018 730,000 865,704 1,595,704 - 1,595,704
FY 2019 765,000 831,580 1,596,580 - 1,596,580
FY 2020 800,000 798,706 1,598,706 - 1,598,706
FY21-34 16,325,000 6,227,334 22,552,334 - - - 22,552,334
Total $ 21,845,000 $ 15,537,739 $ 37,382,739 $ 8,810,000 $ 911,867 $ 9,721,867 $ 47,104,606
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INSURANCE
The City maintains a comprehensive insurance program to insure against varying types of liabilities and
significant losses related to various Electric Division properties. Section 706 of the Resolution reads:
"The City covenants that it will maintain a practical insurance program, with reasonable
terms, conditions, provisions and costs, which the City Manager determines, with the
approval of the Engineering Consultants, will afford adequate protection against loss,
including loss of Revenues, caused by damage to or destruction of the Electric System or
any part thereof and also comprehensive public liability insurance on the Electric System
for bodily injury and property damage in such amounts as may be approved by the
Engineering Consultants.”
Table III-7 lists the insurance coverage procured by the City for the period July 1, 2010, through June 30,
2011. Burns & McDonnell has reviewed this list of insurance, and in the opinion of Burns & McDonnell,
as Engineering Consultant and not as insurance counselor, the insurance in full force and affect appears to
satisfy the requirements of Section 706 of the Resolution.
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Table III-7
SCHEDULE OF INSURANCE COVERAGE IN EFFECT
City of Dover Electric Division
July 1, 2010 - June 30, 2011 July 1, 2009 - June 30, 2010
Coverage Deductible Coverage Deductible
Property
Building & Contents $136,542,391 $10,000 $136,542,391 $10,000
Flood Zones X or C 2,000,000 50,000 2,000,000 50,000
Flood Zones 100,000 50,000
Blanket Business Earnings & Expense 100,000 100,000
Electronic Data Processing 1,674,830 1,000 1,674,830 1,000
Inland Marine
Contractors Equipment Replacement Cost - 90% co-insurance
Scheduled Equipment - Total Value 162,500 1,000 162,500 1,000
Unscheduled Equipment 100,000 1,000 100,000 1,000
Max Any One unscheduled Item 5,000
Employee Tools Limit 112,812 250 62,500 250
Maximum any one item 18,000
General Liability
Each Event 1,000,000 1,000,000
General Total Limit 3,000,000 3,000,000
Products and Completed Work Total
Personal Injury 1,000,000 1,000,000
Advertising Injury 1,000,000 1,000,000
Medical Expenses
Sexual Abuse Coverage 1,000,000 1,000,000
Per Occurrence
Sewer Back-up 1,000,000 1,000,000
Failure to Supply Services - Water 1,000,000 1,000,000
Statutory Cap Limits of Coverage Endorsement
Delaware Personal Injury 300,000 300,000
Delaware Advertising Injury 300,000 300,000
Delaware Bodily Injury & Property Damage 300,000 300,000
Automobile
Liability 1,000,000 1,000,000
Personal Injury 300,000 300,000
Uninsured Motorist 1,000,000 1,000,000
Underinsured Motorist - 1,000,000
Comprehensive 500
Collision 1,000
Non-Owned Liability 1,000,000 1,000,000
Hired Auto Liability 1,000,000 1,000,000
Employees as Additional Insured
Hire Auto Physical Damage 50,000 50,000
Statutory Cap Limits of Coverage Endorsement
Delaware Statutory Cap Limit 300,000 300,000
Employee Benefit Plans Administration Liability
Total Limit 3,000,000 3,000,000
Each Wrongful Act 1,000,000 1,000 1,000,000 1,000
Law Enforcement Liability
Total Limit 3,000,000 3,000,000
Each Wrongful Act 1,000,000 5,000 1,000,000 5,000
Statutory Cap Limits of Coverage Endorsement
Delaware Statutory Cap Limit 300,000 300,000
Public Entity Management Liability
Total Limit 3,000,000 3,000,000
Each Wrongful Act 1,000,000 25,000 1,000,000 25,000
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(Table III-7 Continued) July 1, 2010 - June 30, 2011 July 1, 2009 - June 30, 2010
Coverage Deductible Coverage Deductible
Employment Practices Liability
Total Limit 5,000,000 5,000,000
Each Wrongful Offense 5,000,000 25,000 5,000,000 25,000
Crime
Employee Theft 500,000 500 1,000,000 500
Inside Theft of Money & Securities 25,000 500 25,000 500
Robbery or Burglary
Outside Theft of Money & Securities 25,000 500 25,000 500
Forgery or Alteration 100,000 1,000 100,000 1,000
Computer Fraud 100,000 1,000 100,000 1,000
Money Order & Counterfeit Paper Currency 100,000 1,000 100,000
Boiler and Machinery (Excluding Power Plants)
Coverage Limit Property Limit 10,000 Property Limit 10,000
Expediting Expenses 100,000 250,000
Hazardous Substance 250,000 250,000
Spoilage 250,000 250,000
Ammonia Contamination 250,000
Umbrellas
General Total Limit 4,000,000 4,000,000
Products & Work Limit 4,000,000 4,000,000
Personal Injury 4,000,000 4,000,000
Advertising Injury 4,000,000 4,000,000
Each Event Limit 4,000,000 4,000,000
Deductible Per Event 10,000 10,000
Umbrella Underlying Policies
General Liability 1,000,000
Employment Benefits 1,000,000
Auto Liability 1,000,000
Law Enforcement Liability 1,000,000
Public Entity Management 1,000,000
Excess Error & Omissions
Total Limit 4,000,000 4,000,000
Public Entity Management 1,000,000 1,000,000
Employee Benefit Plans Administration Liability 1,000,000 1,000,000
Pollution Liability Policy
Each Claim Limit 5,000,000 25,000 5,000,000 25,000
Aggregate Limit 10,000,000 10,000,000
Excess Worker's Comp
Employer's Liability Limit 1,000,000 1,000,000
Specific Limit Statutory Statutory
Aggregate Limit 1,000,000 1,000,000
Environmental Impairment Liability
Retroactive Date 4/1/97
Limit - Each Claim
Limit - Aggregate
McKee Run & VanSant Plant Deductibles
Power Plants - Property & Boiler & Machinery
Limit per occurrence 100,000,000 100,000 100,000,000 100,000
Travel Accident Policy
Principal Sum 100,000 100,000
Bond - Self-Insured Worker's Comp - State of DE
Limit 750,000 750,000
Bond Public Officials Bond
Treasurer - Limit 100,000 100,000
City Clerk - Assistant Treasurer - Limit 100,000 100,000
City of Dover, Delaware III-11 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
Paj 53
2010 Engineering Consultant’s Report Part III – Financial Assessment
OPERATING AND RESERVE FUNDS
The City has established several funds and reserves to ensure that moneys are available for specific
purposes when they are needed. The following are descriptions of each fund and their purpose.
• Electric Revenue Fund – The Electric Revenue Fund was established in Section 503 of the
Resolution. All revenues are to be deposited into the Electric Revenue Fund when received. Current
expenses are to be paid and other funds are to be maintained from the Electric Revenue
Fund. Moneys are transferred from the Electric Revenue Fund to the Interest and Sinking Fund,
Improvement and Extension Fund, the Depreciation Reserve Fund, Future Capacity Fund, and
Electric Rate Stabilization Fund.
• Electric Improvement and Extension Fund – The Improvement and Extension Fund was established
in Section 507 of the Resolution. Funds are added to the Improvement and Extension Fund from the
Electric Revenue Fund to the extent that the amount of funds available from the Electric Revenue
Fund exceeds the total of the amounts required to be added to the Interest and Sinking Fund. The
Improvement and Extension Fund also receives additional funding from the Depreciation Fund, the
Future Capacity Fund, the Insurance Stabilization Fund, and from the State of Delaware. Section 510
of the Resolution indicates that, except for certain situations, moneys held in the Improvement and
Extension Fund are to be used only for payment of costs of unusual maintenance or repairs, renewals
or replacements, obtaining or replacing equipment, constructing extensions, additions, or
improvements, and engineering expenses related to the foregoing activities.
• Interest and Sinking Fund – The Interest and Sinking Fund was established in Section 507 of the
Resolution. This fund consists of two restricted accounts: the Bond Service account and the Reserve
Account. The Bond Service Account is funded with equal monthly transfers from the Electric
Revenue Fund such that the balance, as of each payment date for interest or for principal and interest,
will be equal to the amount of the payment due. The payments of principal and interest due on bonds
are made from the Bond Service Account. The Reserve Account is funded by transfers from the
Electric Revenue Fund, as necessary, to maintain a balance equal to the maximum combined principal
and interest for any future fiscal year through the life of all bonds then outstanding. Moneys in the
Reserve Account are used for paying interest on and principal of bonds when the balance in the Bond
Service Account is insufficient for making those payments. Excess moneys in the Reserve Account
are also used towards paying current interest payments. The total amount in the Restricted Accounts
for the 2004 and 2008 bonds as of June 30, 2010, was $3,337,882.
City of Dover, Delaware III-12 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
Paj 54
2010 Engineering Consultant’s Report Part III – Financial Assessment
• Depreciation Reserve Fund – The Depreciation Reserve Fund represents moneys that have been set
aside for the sole purpose of funding renewals and replacements of the Electric System as
components or equipment wear out, deteriorate, or otherwise become unsuitable for the intended
purpose. Transfers from the Electric Revenue Fund and investment earnings are the only sources of
additional moneys for the Depreciation Reserve Fund. Transfers to the Improvement and Extension
Fund are made as necessary to fund capital projects. The target appropriation for the Depreciation
Reserve Fund each year is the excess of depreciation expense for the year over the amount of
principal included in debt service payments made during the year. The reserve balance at the end of
FY 2010 was $8,021,155.
• Future Capacity Fund – The Future Capacity Fund was established to set aside and accumulate funds
from the Electric Revenue Fund for use in evaluating and pursuing activities related to the Electric
Division’s alternatives for power supply resources for future demand for electricity. The original
target balance for this reserve was $5,000,000. The reserve balance at the end of FY 2010 was
$9,023,928.
• Insurance Stabilization Fund – The Insurance Stabilization Fund was established by the City to
provide for the funding of insurance deductibles in the event of loss(es) covered by the City’s
insurance policies then in effect. The target balance in the Insurance Stabilization Reserve is
$350,000. The reserve balance at the end of FY 2010 was $396,530.
• Contingency Reserve Fund – The Contingency Reserve Fund was established by the City in FY 2003
to provide for unplanned expenditures that may not be avoidable. The City’s Financial Policies
require that a minimum balance be maintained in the Contingency Reserve Fund equal to 1.0 percent
of the current year revenues for the Electric Revenue Fund. The FY 2010 end-of-year balance was
$1,039,766, which is equal to 1.04 percent of the FY 2010 revenues for the Electric Revenue Fund.
• Electric Rate Stabilization Fund – The Electric Rate Stabilization Fund was established in FY 2005 to
offset the costs of the power cost adjustment to the customers of Dover. The fund’s target balance is a
minimum of 3.0 percent, not to exceed 10.0 percent, of purchase power cost in any given year. Any
excess of this amount will be refunded to customers by reducing the rate of the power cost
adjustment. The fund’s FY 2010 end-of-year balance was $4,776,519, which was 7.15 percent of the
FY 2010 purchased power cost.
City of Dover, Delaware III-13 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
Paj 55
2010 Engineering Consultant’s Report Part III – Financial Assessment
Table III-8 presents FY 2008 through FY 2010 year-end summaries of the activity within the funds
described above, excluding the Electric Revenue Fund and the Improvement and Extension Fund. The
Interest and Sinking Fund, the Insurance Stabilization Fund, the Contingency Reserve Fund, and the
Electric Rate Stabilization Fund are accounts within the Electric Revenue Fund. The Depreciation Fund
and the Future Capacity Fund are accounts within the Improvement and Extension Fund.
Table III-8
RESERVE FUND ACTIVITY AND BALANCES
City of Dover, Delaware
Bond Depreciation Future Insurance Contingency Electric Rate
Reserve Reserve Capacity Stabilization Reserve Stabilization
Account Fund Fund Fund Fund Fund
Year Ended June 30, 2008
Balance in Account on July 1 $ 1,219,333 $ 13,535,183 $ 8,958,792 $ 351,255 $ 847,032 $ 379,784
Receipts
Interest Earned 257,758 616,059 498,559 19,547 47,137 61,003
Appropriations 1,780,000 2,030,679
Total Funds Available $ 3,257,091 $ 14,151,242 $ 9,457,351 $ 370,802 $ 894,169 $ 2,471,465
Disbursements
Debt Service Payments
Transfer to Operations (9,699,579) (1,000,000)
Balance in Account on June 30 $ 3,257,091 $ 4,451,663 $ 8,457,351 $ 370,802 $ 894,169 $ 2,471,465
Year Ended June 30, 2009
Balance in Account on July 1 $ 3,257,091 $ 4,451,663 $ 8,457,351 $ 370,802 $ 894,169 $ 2,471,465
Receipts
Interest Earned 252,718 338,327 306,512 14,300 34,484 95,314
Appropriations 4,041,632 5,000,000 2,085,748
Total Funds Available $ 7,551,441 $ 9,789,990 $ 8,763,863 $ 385,102 $ 928,653 $ 4,652,527
Disbursements
Debt Service Payments (6,046,632)
Transfer to Operations (2,000,000)
Balance in Account on June 30 $ 1,504,809 $ 7,789,990 $ 8,763,863 $ 385,102 $ 928,653 $ 4,652,527
Year Ended June 30, 2010
Balance in Account on July 1 $ 1,504,809 $ 7,789,990 $ 8,763,863 $ 385,102 $ 928,653 $ 4,652,527
Receipts
Interest Earned 211,615 231,165 260,065 11,428 27,613 123,992
Appropriations 4,066,610 83,500
Total Funds Available $ 5,783,034 $ 8,021,155 $ 9,023,928 $ 396,530 $ 1,039,766 $ 4,776,519
Disbursements
Debt Service Payments (2,445,212)
Transfer to Operations
Balance in Account on June 30 $ 3,337,822 $ 8,021,155 $ 9,023,928 $ 396,530 $ 1,039,766 $ 4,776,519
*****
City of Dover, Delaware III-14 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
Paj 56
PART IV – CONCLUSIONS
Paj 57
2010 Engineering Consultant’s Report Part IV – Conclusions
PART IV
CONCLUSIONS
In the preparation of this Engineering Consultant’s Report, Burns & McDonnell completed assessments
of the electric generating stations and the transmission and distribution system of the City Electric
Division. The investigations included interviews, observations, and reviews of FY 2010 expenditures and
FY 2011 budgets. In addition, an analysis of the balances of the Improvement and Extension Fund and
other funds benefiting the Electric Division was performed. Burns & McDonnell also reviewed the
adequacy of the revenues provided by the current retail rates in relation to the requirements of the City of
Dover, Delaware Resolution Authorizing and Securing Electric Revenue Bonds, adopted December 23,
1985. A high level assessment of the City’s insurance coverage related to the Electric Division was also
completed.
Based on these reviews and assessments, it is Burns & McDonnell’s opinion that:
1. The City’s power generation facilities are being operated and maintained consistent with accepted
electric utility practice in the United States.
2. The design, construction, operation, and maintenance of the City’s electric transmission and
distribution system and the associated facilities are consistent with current generally accepted electric
utility standards.
3. The Electric Division capital projects included in the City’s Capital Investment Plan and the FY 2011
Operating Budget are necessary and should provide improved reliability and power quality for the
Electric System.
4. The balances as of June 30, 2010 for the various reserve funds maintained by the City for the Electric
Division appear to be sufficient for their defined purposes.
5. The insurance coverage in full force and affect as maintained by the City related to the various assets
of the Electric Division appears to satisfy the requirements of Section 706 of the Resolution.
6. The electric revenues generated by the City’s current retail rates are more than sufficient to fulfill the
debt service coverage requirement defined in Section 502(c) of the Resolution.
*****
City of Dover, Delaware IV-1 Bur ns & McDonnell Engineering Company
Electric Division Kansas City, Missouri
Paj 58
Residential Rate Comparison Annualized at 1,000 kWh per month
As of 11/23/10
June July August September October November December January February March April May Total
De Co-op 122.50 122.50 122.50 122.50 112.91 112.91 112.91 112.91 112.91 112.91 112.91 112.91 1,393.28
New Castle 152.13 152.13 152.13 152.13 144.63 144.63 144.63 144.63 144.63 144.63 144.63 144.63 1,765.56
Dover 147.38 147.38 147.38 147.38 147.38 147.38 147.38 147.38 147.38 147.38 147.38 147.38 1,768.56
Milford 155.27 155.27 155.27 155.27 143.53 143.53 143.53 143.53 143.53 143.53 143.53 143.53 1,769.32
Delmarva Power 154.48 154.48 154.48 154.48 151.27 151.27 151.27 151.27 151.27 151.27 151.27 151.27 1,828.08
Lewes 156.44 156.44 156.44 156.44 152.36 152.36 152.36 152.36 152.36 152.36 152.36 152.36 1,844.64
Smyrna 158.48 158.48 158.48 158.48 152.48 152.48 152.48 152.48 152.48 152.48 152.48 152.48 1,853.76
Middletown 156.76 156.76 156.76 156.76 158.70 158.70 158.70 158.70 158.70 158.70 158.70 158.70 1,896.64
Seaford 164.45 164.45 164.45 164.45 156.05 156.05 156.05 156.05 156.05 156.05 156.05 156.05 1,906.20
Clayton 162.70 162.70 162.70 162.70 162.70 162.70 162.70 162.70 162.70 162.70 162.70 162.70 1,952.40
Newark 163.71 163.71 163.71 163.71 163.71 163.71 163.71 163.71 163.71 163.71 163.71 163.71 1,964.52
Approximate DP&L 's transmission capacity charge is based on each individual's Peak Load Contribution(PLC) to the overall transmission load.
Each customer has a unique PLC that changes every January.
Annualized Rates
2,500.00
2,000.00
1,500.00
1,000.00
500.00
Annualized Rates
-
Paj 59
Memorandum
Public Services Manager
P. O. Box 475
City Hall/ The Plaza
Dover, Delaware 19903-0475
Phone: (302) 736-7026
Fax: (302) 736-7177
E-mail:skoenig@dover.de.us
TO: Utility Committee Members
FROM: Scott D. Koenig, P.E., Public Services Manager
Anthony J. DePrima, AICP, ICMA-CM, City Manager
Ann Marie Townshend, AICP, Director of Planning & Community Development
DATE: January 3, 2011
SUBJECT: Development Projects – Performance & Maintenance Bonding Concerns
As part of a shared performance goal, the City Manager, the Public Services Manager and the Director of
Planning & Community Development conducted a series of four (4) internal meetings to brainstorm various
ideas regarding concerns raised about Performance & Maintenance Bonding in subdivisions, site plan
compliance, ensuring the functionality of homeowners associations (HOAs), and other development project
problems. These meetings were held in October, November and December of 2010.
Eight (8) specific problems/concerns were identified. Each problem is listed below along with one or more
suggestions to improve the area of concern.
Problem #1 – Active Recreation Areas in some Subdivisions / Site Plans (Apartments) are not being
completed in proportion to the lots constructed. Article 5, Section 10.6 of the Zoning Ordinance is weak
and difficult to enforce. It is difficult to build the recreation areas in proportion to the lots / building
permits, as specified by code; therefore, an alternative solution must be developed.
Possible Solutions:
1. Require specific phasing plan for the Active Recreation Plan.
2. Require a Performance Bond / Letter Of Credit (LOC) equal to 150% of the value (or add the
active recreation improvements to current infrastructure LOC). LOC is preferred over a bond
as the LOC creates more leverage.
Note: A Code amendment is required to accomplish this.
Paj 60
Problem #2 – Some projects are partially built and the construction or the site work has been abandoned.
(Examples: Enterprise Business Park, Tall Pines, Dove View)
Possible Solutions:
1. Fund a Demolition Reserve that can be sustained with monies collected from liens and be used
to demolish or safely seal construction.
2. Amend Tall Grass & Weed Ordinance (Chapter 114, Article II) to allow the City to regrade or
restore the property and place a lien against the property to collect the costs.
3. Amend state law for Demolition Liens to allow for the City to recover costs through sheriff’s
sale.
4. A Dangerous Building (DB) declaration accelerates tax sale (for delinquent taxes). This is an
administrative action that is already in place.
Problem #3 – Failure of HOA to take over initial responsibilities or HOA does not form or stay formed
and therefore fails to function. Common Areas are not maintained. (Example: Four Seasons)
Possible Solutions:
1. Amend assessment section of the code to allow city to bill and lien individual property owners
for the common areas that the City is forced to maintain.
2. Amend subdivision ordinance to require an escrow start up account so HOA is capitalized
from the beginning.
3. Buyers somehow are notified and certify / acknowledge that they are required to be part of the
HOA and that there are maintenance responsibilities for which the HOA is responsible.
Possible venues could include requiring that information be posted conspicuously in model
homes or the City could send a letter after real estate transfer tax is received.
4. Require developer to meet guideline to turn over HOA at 75% of the initial phase of the
development.
- City could facilitate initial HOA meeting – Notice, Public Meeting at City Hall, City
representative in attendance
- Ensure elected official in attendance.
5. Amend subdivision ordinance to include a specific turnover requirement.
6. Amend subdivision ordinance to require a Certified Management Agency.
Problem #4 – Stormwater / Passive Open Space – Not Being Maintained
Possible Solutions:
1. Amend sections of the code addressing special assessment (Chapter 94) and/or amend tall
grass and weeds (Chapter 114) to allow staff to hire contractors to maintain the passive open
space and/or stormwater management areas and bill the property owners (developer or
individual owners) and place a lien against the property to recover costs.
2. Create a Limited Stormwater Utility
Unilateral authority to take over facilities that are not being maintaned
Start with new developments
Paj 61
Problem #5 – Nuisance issues such as maintenance of buildable lots with homes, partially complete
homes, partially complete subdivisions, roll-off trash containers for construction debris,
soil stockpiles and material storage areas are degrading the overall quality of various
subdivisions (in both dedicated and undedicated subdivisions).
Possible Solutions:
1. Require an upfront agreement and escrow deposit from the developer of the subdivision
($1,000 / lot) to address these issues if they arise.
2. Provide incentives to dedicate infrastructure – Bill developer for Street Light operating costs
and pump station maintenance until subdivision is dedicated.
Problem #6 – Sidewalk network not complete and the developer wants to dedicate the rights-of-way and
infrastructure.
Possible Solutions:
1. Require all sidewalk construction to be complete prior to dedication. This position would
maintain the status quo.
2. Add option that developer can go to Safety Advisory & Transportation Committee with a
special Letter of Credit for the uncompleted sidewalks on the streets to be dedicated. The
uncompleted sidewalks are associated with lots that have not had building permits issued as of
that date. Potential enhancement to this option is to require a Public Hearing with notice to all
residents and/or property owners in the development.
Problem #7 – Snow Removal on uncompleted and/or undedicated streets represents a serious service
delivery problem for the City of Dover and residents in these areas.
Possible Solutions:
1. Require a maintenance escrow to be set up by the developer that can be used for snow and ice
removal.
2. Require a signed contract between the developer and a private contractor responsible for snow
removal be shared with the City.
Problem #8 – The City does not provide a full range of services on undedicated streets since they are
considered private property. (i.e. – snow removal, street sweeping, speed enforcement)
Possible Solutions:
1. Earlier dedication – city would accept dedication of uncompleted streets and follow up with
completion of the infrastructure on a designated time line identified in the dedication action.
2. Require more extensive maintenance agreement with longer time period for coverage.
Paj 62
Based upon the above information, staff is proposing the following next steps:
1) Staff would like to receive feedback from members of the Committee and Council on the possible
solutions presented above as well as other items you would like to consider to address the identified
problems.
2) Prioritize the problems listed above.
3) Prepare a timeline to address the problems in priority order.
4) Hold focus group with stakeholders (HOAs, Civic Associations, Civic Leaders, the development
community, KCD)
5) Develop ordinances / charter amendments / administrative changes
If you have any questions, please contact me.
SDK/sdk
Paj 63
City of Dover
Capital Investment Plan
Project Tracking Report
November 30, 2010
Points to Remember -
* Original Project Budget = Original Total Project Budget initially included in approved annual budget.
* Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following:
bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per
the Budget Amendment Procedure.
* Current Fiscal Year - Revised Fiscal Year Budget = Current Year approved project budgets plus carry forward balances of unspent
budgets in the prior fiscal year. Project Carry Forward balances will be submitted to City Council for amendment in January 2010.
Can also be amended with City Manager approval per the Budget Amendment Procedure.
* Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project and once
individual projects are identified and estimated they are created using an allocation of the overall budgeted amount.
Examples are Water Quality - Walker Road; New Developments - CVS, McDonald's, Wawa; Distribution Upgrades - Greenview;
* Status and Comments provided by City Manager.
* For Finance purposes projects are considered completed when placed in service and all charges have been processed.
Community Water & Total
Current Year Budget Funding Sources General Transportation Wastewater Electric CIP
Budget Balance $ 113,156 $ - $ - $ - $ 113,156
Project Carry Forward Balances 88,083 - 953,238 850,736 2,729,628
Federal and/or State Grants 4,250,348 1,000,000 45,248 135,152 5,430,748
New Revolving Fund Loans - - 863,060 - 863,060
Carry Forward Construction Loan Balances - - 8,001,973 254,757 8,256,730
Bond Proceeds - - - 415,585 415,585
Impact Fees - - 758,821 - 758,821
Income from Sale of Assets - - - - -
Parkland Reserve 36,872 - - - 36,872
Library Reserve & Contributions 3,363,732 - - 3,363,732
Transfer from Operating Funds 1,019,629 300,000 58,709 2,983,303 4,361,641
Interest Earned 10,900 - - 40,700 51,600
Total Funding Sources (Unaudited) $ 8,882,720 $ 1,300,000 $ 10,681,049 $ 4,680,233 $ 26,381,573
Page 1 of 5
Paj 64
City of Dover
General Fund - Major CIP Projects
November, 2010
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR
Original Latest Project Project Current Revised Fiscal
Project Project To Date Budget % Budget Fiscal Yr. Fiscal Yr. YTD % Budget
Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments
1 FY2009
Bid Pack A - constuction started \ Bid
2 M/G New Library Project $ 18,200,000 $ 24,679,934 $ 1,135,516 $ 23,544,418 4.6% $ 6,687,039 $ 7,630,663 $ 398,450 5.2% Started Pack B - bidding started.
3 Totals - FY09 $ 18,200,000 $ 24,679,934 $ 1,135,516 $ 23,544,418 4.6% $ 6,687,039 $ 7,630,663 $ 398,450 5.2%
4
5 FY2010
6 Pitts Center Addition 50,000 40,000 28,629 11,371 71.6% - 36,872 25,501 69.2% Complete Complete.
7 Totals - FY10 $ 50,000 $ 40,000 $ 28,629 $ 11,371 71.6% $ - $ 36,872 $ 25,501 69.2%
8
9 FY2011
10 Vehicles & Equipment $ 63,675 $ 63,675 $ 27,602 $ 36,073 43.3% $ 735,185 $ 735,185 $ 27,602 3.8% Started Vehicles being ordered.
Core Law Enforcement Server
11 Replacement - 53,500 - 53,500 0.0% - 53,500 - 0.0% Started Specifications done.
12 Playground Improv Program - 15,000 - 15,000 0.0% 15,000 15,000 - 0.0% Complete BB Courts paved.
13 Skate Park - 30,000 - 30,000 0.0% 30,000 30,000 - 0.0% Not Started In discussions with equipment provider
14 Concrete Program 50,000 50,000 45,759 4,241 91.5% 50,000 50,000 45,759 91.5% Started Complete with contractor portion.
15 Transfer to CT Fund 300,000 300,000 - 300,000 0.0% 300,000 300,000 - 0.0% Started Transfer to Com Transp Fund - December
16 Downtown Security Cameras 31,500 31,500 - 31,500 0.0% 31,500 31,500 - 0.0% Started Council approval Jan 24th
17 Totals - FY11 $ 445,175 $ 543,675 $ 73,361 $ 470,314 13.5% $ 1,161,685 $ 1,215,185 $ 73,361 6.0%
18
19 Grand Totals $ 18,695,175 $ 25,263,609 $ 1,237,505 $ 24,026,104 4.9% $ 7,848,724 $ 8,882,720 $ 497,311 5.6%
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years.
R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.
G = Grant funded project
Page 2 of 5
Paj 65
City of Dover
Community Transportation & General Fund Street Funds - Major CIP Projects
November, 2010
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR
Original Latest Project Project Current Revised Fiscal
Project Project To Date Budget % Budget Fiscal Yr. Fiscal Yr. YTD % Budget
Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments
1 FY 2006
2 M Lincoln Park Center $ 400,000 $ 479,148 $ 415,223 $ 63,925 86.7% $ 121,891 $ 121,891 $ 57,966 47.6% Started Ongoing.
3 Totals $ 400,000 $ 479,148 $ 415,223 $ 63,925 86.7% $ 121,891 $ 121,891 $ 57,966 47.6%
4
5 FY 2007
6 E. Water Street Brick $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ 65,000 $ 65,000 $ - 0.0% Specialty contract needed.
7 Totals $ 65,000 $ 65,000 $ - $ 65,000 0.0% $ 65,000 $ 65,000 $ - 0.0%
8
9 FY 2009
Trying to move this to Library Project if
10 Schutte Parking Lot $ 21,950 $ 21,950 $ - $ 21,950 0.0% $ 21,950 $ 21,950 $ - 0.0% State approves.
11 Turnberry Drive 40,000 40,000 3,900 36,100 9.8% 40,000 40,000 3,900 9.8% Curb work complete, paving in process.
12 Totals $ 61,950 $ 61,950 $ 3,900 $ 58,050 6.3% $ 61,950 $ 61,950 $ 3,900 6.3%
13
14 FY 2011
15 Washington Street $ 105,000 $ 105,000 $ 104,000 $ 1,000 99.0% $ 105,000 $ 105,000 $ 104,000 99.0% Complete.
16 Mitschner Road (incl. CDBG) 169,066 169,066 139,921 29,145 82.8% 169,066 169,066 139,921 82.8% In progress.
17 Delaware Ave 6,250 6,250 6,250 - 100.0% 6,250 6,250 6,250 100.0% Complete.
18 Oak Road Signage 11,875 11,875 - 11,875 0.0% 11,875 11,875 - 0.0% Just received.
19 Street & Alley Program 300,000 300,000 141,207 158,793 47.1% 300,000 300,000 141,207 47.1% In progress.
20 State Agreements not yet rec'd 458,968 458,968 - 458,968 0.0% 458,968 458,968 - 0.0% Agreements have not been received.
21 Totals $ 1,051,159 $ 1,051,159 $ 391,378 $ 659,781 37.2% $ 1,051,159 $ 1,051,159 $ 391,378 37.2%
22
23 Grand Totals $ 1,578,109 $ 1,657,257 $ 810,501 $ 846,756 48.9% $ 1,300,000 $ 1,300,000 $ 453,244 34.9%
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years.
R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.
Page 3 of 5
Paj 66
City of Dover
Water/Wastewater Improvement & Extension Fund - Major CIP Projects
November, 2010
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR
Original Latest Project Project % Approved Revised Fiscal %
Project Project To Date Budget Budget Fiscal Yr. Fiscal Yr. YTD Budget
Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments
1 FY 2008
2 South Governors Ave. Water Main Upgrade $ 200,000 $ 200,000 $ 2,664 $ 197,336 1.3% $ - $ 197,336 $ - 0.0% Complete Done.
3 M 1.0 MG Elevated Water Storage Tower 4,196,600 2,590,000 10,379 2,579,621 0.4% - 193,377 3,756 1.9% Started Selecting Tank Model & Site; FY11 = Constr.
4 M Piney Point Well 398,800 665,000 57,383 607,617 8.6% - 162,525 4,908 3.0% Started DNREC permiting; FY11 = Constr.
5 M South Governors Ave. Sewer Main 300,000 291,000 13,561 277,439 4.7% - 279,244 1,805 0.6% Complete Done.
6 M/SL US 13 East Sanitary Sewer Interceptor 2,376,800 3,409,641 1,970,902 1,438,739 57.8% - 2,335,862 1,102,740 47.2% Started Functionally completed, some minor site restoration.
7 Totals - FY08 $ 7,472,200 $ 7,155,641 $ 2,054,889 $ 5,100,752 28.7% $ - $ 3,168,344 $ 1,113,210 35.1%
8
9 FY2009
10 M/SL Bayard Avenue $ 590,910 $ 590,910 $ 11,288 $ 579,622 1.9% $ - $ 584,420 $ 4,798 0.8% Started Material ordered.
11 M/SL East side N. State Street 868,707 877,596 146,957 730,639 16.7% - 847,700 117,954 13.9% Done Done.
12 M/SL Route 13 Water Main 1,058,700 1,035,898 137,256 898,642 13.2% - 967,801 13,259 1.4% Started With DelDOT.
13 R Water Quality Improvements FY09 $ 2,518,317 $ 2,504,404 $ 295,501 $ 2,208,903 11.8% $ - $ 2,399,921 $ 136,011 16.1% Started
14
15 M/SL DE State University Pumping Station Repl. $ 386,400 $ 386,400 $ 284,367 $ 102,033 73.6% - 240,324 138,652 57.7% Completed Done.
16 M/SL Fox Hall/Retreat Force Main Rerouting 133,100 139,245 238,789 (99,544) 171.5% - - 20,351 0.0% Completed Done. Overage covered by US 13 Interceptor.
17 M/SL Acorn Lane Pump Station Replace. 386,400 386,400 293,209 93,191 75.9% - 210,528 117,698 55.9% Completed Done.
18 Totals - FY09 $ 3,424,217 $ 3,416,449 $ 1,111,866 $ 2,304,583 32.5% $ - $ 2,850,773 $ 412,713 14.5%
19
20 FY2010
21 R Remote Control & Monitor Wells $ 55,000 $ 55,000 $ 23,104 $ 31,896 42.0% $ - $ 31,896 $ - 0.0% Complete Done.
22 M/SL Inflow/Infiltration Removal 1,800,000 1,799,668 1,400 1,798,268 0.1% - 1,798,447 179 0.0% Started Pre-construction inspections ongoing.
23 M Fox Hall Pump Station 427,900 52,000 25,317 26,683 48.7% 375,900 426,044 23,461 5.5% Started DNREC loan approved to Council for approval .
24 M Heatherfield Pumping Station Upgrade 220,400 40,000 26,543 13,457 66.4% 229,200 267,916 25,259 9.4% Started DNREC loan approved to Council for approval .
25 I Tar Ditch Interceptor Upgrade 518,230 518,230 7,851 510,379 1.5% - 516,781 6,402 1.2% Started Reviewing design
26 Various Pump Motor Replacements 45,248 45,248 - 45,248 0.0% - 45,248 - 0.0% Started Grant approved. Ordering begun.
27 Totals - FY10 $ 3,066,778 $ 2,510,146 $ 84,215 $ 2,425,931 3.4% $ 605,100 $ 3,086,332 $ 55,301 1.8%
28
29 FY2011
30 Misc. Distribution System Upgrade $ 60,000 $ 60,000 $ - $ 60,000 0.0% $ 60,000 $ 60,000 $ - 0.0% Started On-going as needed.
31 Wellhead Redevelopement Program 60,000 60,000 - 60,000 0.0% 60,000 60,000 - 0.0% Started Going out to bid.
32 Water Quality Improvements 500,000 500,000 - 500,000 0.0% 500,000 500,000 - 0.0% Not Started See above FY09.
33 M/SL Inflow/Infiltration Removal 500,000 500,000 - 500,000 0.0% 500,000 500,000 - 0.0% Started Will start after FY10 is done.
34 R Scada Technology Equip Upgrade 82,100 82,100 - 82,100 0.0% 82,100 82,100 - 0.0% Started Equimpment coming in.
35 Del State/Del Tech Force Main Rerouting 286,500 286,500 2,646 283,854 0.9% 286,500 286,500 2,646 0.9% Done Shifted completion to Interceptor.
36 Lepore Road Pump Station Replacement 52,000 52,000 1,579 50,421 3.0% 52,000 52,000 1,579 3.0% Started Design with Braun.
37 R Misc. Sewer System Improvements 35,000 35,000 35,152 (152) 100.4% 35,000 35,000 35,152 100.4% Started Ongoing as needed.
38 Totals - FY11 $ 1,575,600 $ 1,575,600 $ 39,377 $ 1,536,223 2.5% $ 1,575,600 $ 1,575,600 $ 39,377 2.5%
39
40 Grand Totals $ 15,538,795 $ 14,657,836 $ 3,290,348 $ 11,367,488 22.4% $ 2,180,700 $ 10,681,049 $ 1,620,601 15.2%
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years.
R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.
SL = State Loan Project - construction phase is financed
I = Impact Fee Financed Project
Page 4 of 5
Paj 67
City of Dover
Electric Improvement & Extension Fund - Major CIP Projects
November, 2010
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR
Original Latest Project Project % Current Revised Fiscal %
Project Project To Date Budget Budget Fiscal Yr. Fiscal Yr. YTD Budget
Type Description Budget Budget Expenses Balance Spent Budget Budget Expenses Spent Status Comments
1 FY 2006
2 M/B 69 KV feeders 3 and 4 $ 11,060,000 $ 8,693,782 $ 8,761,762 $ (67,980) 100.8% $ - $ 4,242 $ 4,242 100.0% Completed In service.
3 M/S Governor's Avenue Rebuild 1,268,450 2,068,260 547,247 1,521,013 26.5% - 250,000 26,786 10.7% Completed Done.
4 Totals - FY06 $ 12,328,450 $ 10,762,042 $ 9,309,008 $ 1,453,034 86.5% $ - $ 254,242 $ 31,028 12.2%
5
6 FY 2008
7 Unit 3 Turb Bearing Fire Protect Deluge $ 50,000 $ 50,000 $ 33,323 $ 16,678 66.6% $ - $ 50,000 $ 33,323 66.6% Started Completion in December.
8 Totals - FY08 $ 50,000 $ 50,000 $ 33,323 $ 16,678 66.6% $ - $ 50,000 $ 33,323 66.6%
9
10 FY2010
11 B Vansant CT Mark IV Control (Replmnt) $ 700,000 $ 610,000 $ 424,620 $ 185,380 69.6% $ - $ 202,363 $ 137,983 68.2% Completed In service.
12 B McKee Run Entrance Road 240,000 240,000 154,722 85,278 64.5% - 154,244 154,244 100.0% Completed In service.
13 Work Mgmt. System Replacement 85,000 85,000 26,577 58,423 31.3% - - 9,859 0.0% Completed Done.
14 Photovoltaic Install @ McKee Run - - 65,065 (65,065) 0.0% - 65,065 65,065 100.0% Completed In service.
15 M/B Mid City Substation 1,488,461 993,711 975,819 17,892 98.2% - 1,087 1,087 100.0% Completed In service.
16 S LED Lighting Replacement 70,087 70,087 - 70,087 0.0% - 70,087 - 0.0% Started Installing on Division Street.
17 B Crossgates 396,904 543,075 524,391 18,684 96.6% - - 1,440 0.0% Completed Done.
Done. This project is over budget
due to having addtiional bond
18 B Buchanan Acres 406,000 865,144 1,207,967 (342,823) 139.6% - 53,648 129,502 241.4% Completed proceeds to spend.
19
20 Totals - FY10 $ 3,386,452 $ 3,407,017 $ 3,379,162 $ 27,855 99.2% $ - $ 546,494 $ 499,180 91.3%
21
22 FY2011
23 V hi
ehicles & E i
quipment $ 1 8
58,200 $ 1 8
58,200 $ 20,905 $ 137,295 13.2% $ 1 8
58,200 $ 1 8
58,200 $ 20,905 13.2% Started V hi
echicles being dordered.
24 Substation PT & CT Replacement 256,218 256,218 142,144 114,074 55.5% 256,218 256,218 142,144 55.5% Started Material being received.
25 Replace of 69 kV Breakers 100,000 100,000 7,220 92,780 7.2% 100,000 100,000 7,220 7.2% Started Installing started.
26 Lighting Rehabilitation 100,000 100,000 107,644 (7,644) 107.6% 100,000 100,000 107,644 107.6% Started Started Foxhall.
27 Walker Road OH Conversion 350,511 350,511 - 350,511 0.0% 350,511 350,511 - 0.0% Dropped Funds reappropriated.
28 Engineering Misc Equipment Replmnt 40,000 40,000 19,522 20,478 48.8% 40,000 40,000 19,522 48.8% Started Ongoing as needed.
29 Substation Batteries 24,500 24,500 23,489 1,011 95.9% 24,500 24,500 23,489 95.9% Started Ongoing as needed.
30 UG Transformers 120,536 120,536 60,031 60,505 49.8% 120,536 120,536 60,031 49.8% Started Ongoing as needed.
31 UG Conductors 529,464 529,464 127,764 401,700 24.1% 529,464 529,464 127,764 24.1% Started Ongoing as needed.
32 Meters 50,000 50,000 44,224 5,776 88.4% 50,000 50,000 44,224 88.4% Started Ongoing as needed.
33 Unit 3 Cooling Tower Fill 353,338 353,338 304,791 48,547 86.3% 353,338 353,338 304,791 86.3% Completed Done.
34 Units 1 & 2 Cooling Tower 218,730 218,730 63,470 155,260 29.0% 218,730 218,730 63,470 29.0% Completed Done.
35 Unit 3 Tubine Inspection 348,000 348,000 15,709 332,291 4.5% 348,000 348,000 15,709 4.5% Deferred Scoping.
Funding reallocated to Unit 1
36 Unit 3 Aux System Components 113,000 113,000 - 113,000 0.0% 113,000 113,000 - 0.0% Deferred repair.
37 Plant Misc Equipment Replmnt 71,000 71,000 38,203 32,797 53.8% 71,000 71,000 38,203 53.8% Started Ongoing as needed.
38 Unit 3 Stack Repairs 25,000 25,000 - 25,000 0.0% 25,000 25,000 - 0.0% Deffered Funding reallocated Unit 1 repair.
Scoping, some funding
39 Units 1 & 2 Life Extension 276,000 276,000 8,126 267,874 2.9% 276,000 276,000 8,126 2.9% Started reallocated Unit 1 repair
Emergency repair; Budget
40 Unit 1 Turbine Outage - - 424,747 (424,747) 0.0% - - 424,747 0.0% Completed amendment approved in Dec.
41 Unit 3 FD & ID FAN CNRL UP 45,000 45,000 - 45,000 0.0% 45,000 45,000 - 0.0% Not Started New.
42 Unit 3 DCS Com & Software 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 0.0% Not Started New.
43 Unit 2 Boiler Inspection & Repair - - - - 0.0% - 220,000 71,467 32.5% Not Started New.
44 Distribution Upgrades 400,000 400,000 134,478 265,522 33.6% 400,000 400,000 134,478 33.6% Started Ongoing as needed.
45 $ 3,609,497 $ 3,609,497 $ 1,542,466 $ 2,067,031 42.7% $ 3,609,497 $ 3,829,497 $ 1,613,933 42.1%
46
47 Grand Totals $ 19,374,399 $ 17,828,556 $ 14,263,959 $ 3,564,597 80.0% $ 3,609,497 $ 4,680,233 $ 2,177,463 46.5%
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years.
R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.
B = Bonded Project
S = State fully or partially reimbursed project
Page 5 of 5
Paj 68
4401 Fair Lakes Court
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Phone: 1.703.818.9100
www.paceglobal.com
City of Dover
November Monthly Report
Energy and Operations Management
December 23, 2010
This Report was produced by Pace Global Energy Services, LLC (“Pace Global”) and is meant to be read as a whole and in
conjunction with this disclaimer. Any use of this Report other than as a whole and in conjunction with this disclaimer is forbidden.
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This Report and the information and statements herein are based in whole or in part on information obtained from various sources
as of November, 2010. While Pace Global believes such information to be accurate, it makes no assurances, endorsements or
warranties, express or implied, as to the validity, accuracy or completeness of any such information, any conclusions based thereon,
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the actual results to differ include regulatory developments, technological changes, competitive conditions, new products, general
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Interpretations of these contracts by legal counsel or a jurisdictional body could differ.
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Paj 69
TABLE OF CONTENTS
1.0 – Executive Summary ..............................................................................................................2
2.0 – Budget Report .......................................................................................................................6
2.1 – Variance Report ..................................................................................................................6
2.2 – Variance Analysis ...............................................................................................................8
3.0 – Energy management ...........................................................................................................10
3.1 – Purchased Power ...............................................................................................................10
3.2 – Generation Management ...................................................................................................13
3.3 – Emissions and Allowance Management ...........................................................................20
4.0 – Operations Management ....................................................................................................26
Appendices ....................................................................................................................................42
I. PJM Invoice Breakdown ....................................................................................................42
II. Load, All In Energy and all in cost of service table...........................................................43
III. Glossary .............................................................................................................................44
1
Paj 70
1.0 – EXECUTIVE SUMMARY
All In Unit Energy Cost - Actual v Budget
Generation MWh's: Actual v Budget Actual Load vs Budget Load
30,000
100,000 $92
25,000 $90
75,000
$88
20,000
$86
MWh MWh
$/MWh
15,000 50,000
$84
10,000
$82
25,000
5,000 $80
0 $78
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Budget Gen Actual Gen Budget Actual Budget ($/MWh) Actual ($/MWh) Budget WA Actual WA
Purchased Power Management
Wholesale load for the month of November was 54,396 MWhs, versus a weather normalized
projected load of 54,220 MWhs. Hedged transactions accounted for 47,810 MWhs or 88% of
this volume (88% of forecasted load) at a cost of $3.61 million. Spot Market purchases resulted
in a PJM charge of $307 thousand (a $424 thousand charge in the Day Ahead market and a $117
thousand credit in the Real Time market). Other PJM related charges accounted for an additional
cost of $1.4 million, inclusive of all load related fees. November’s Energy Only Unit Cost,
excluding capacity obligations and credits, was $2.12/MWh favorable compared to the budgeted
value of $84.68/MWh. Dover’s projected all in Cost of Service for FY2010-2011 is
$88.08/MWh, or $3.15/MWh favorable as compared to the Budget1.
Generation and Asset Management
For the month of November the McKee Run and Van Sant units were not dispatched into the
PJM market. A relatively low average for on-peak LMPs during the month demonstrated that the
PJM system did not generally require support from peaking units. The budget did not project
generation for this month.
Emissions Allowance Management
Given the regulatory uncertainty surrounding the allowance markets, Dover has elected not to
include revenues from emission allowance sales in its 2010-2011 fiscal year budget. Dover
purchased and retired 53 NOX seasonal allowances on November 23rd in order to meet its 2010
NOX seasonal compliance position. An appropriate number of allowances associated with unit
dispatch events during the current fiscal year have been set aside for retirement (see Exhibit 1).
The following emissions summary reflects Dover’s emissions and allowance balance through the
1
The projected all in Cost of Service is based on YTD actual results for 5 months and 7 months of projected costs.
2
Paj 71
end of November, but does not account for the potential annual NOx allowances needed for
retirement.
Exhibit 1: Emissions and Allowance Summary through November 30, 2010
2010-2011 EMISSIONS & ALLOWANCE SUMMARY
SO2 NOx
Date Action Allowance Sale Revenue1 Allowance Sale Revenue1
Allocation Price Allocation2 Price
Seas. Ann.
1/1/08 2007 Carryover 549 0 -- -- --
1/1/09 2008 Carryover 2,691 0
1/1/09 Initial 2009 2,723 -- -- 51 78 -- --
Allocation
2/1/10 Initial 2010 1,988 49 76
Allocation
N/A 2003-2006 139
Carryover
9/29/09 SO2 Sales (1,500)
11/12/09 NOX Ann. Sales (45)
11/13/09 SO2 Sales (1,410)
11/20/09 NOx Seas. Sales (25)
12/31/09 2009 YTD (1) -- -- (6) (13) -- --
Emissions3
12/31/10 2010 YTD (2) -- -- (54) (54) -- --
Emissions
6/1/10 State Re- -- -- -- 3 2 -- --
allocation
10/31/10 EPA Linearity (68) TBD
Testing Req.
11/23/10 Market Purchase 53
Totals
- Allowances 5,177 -- $0 2 44 -- $0
$0
$0
Total Revenue $0
Notes:
(1) Revenue calculations account for a $0.50/ton broker fee for SO2, $10/ton broker fee for NOx annual and $5/ton broker fee
for NOX seasonal.
(2) Per the Clean Air Interstate Rule, in 2009 NOx emissions will be governed by a seasonal and annual program. The NOx
seasonal emissions pertain only to emissions (May 1 – Sep 30), similar to the previous trading regimen. Annual
emissions cover the entire year.
Given current dispatch expectations, the market value of the remaining 2007-2010 Dover
allowance inventory is approximately $34,766.25 at the time of this report. This represents
3
Paj 72
3,191 pre-CAIR SO2 allowances trading at $8.25/ton and 1,986 post-CAIR SO2 allowances2
trading at $4.25/ton. NOx seasonal allowances are currently trading at $30/ton, however after an
expected true-up with the 2010 ozone seasonal NOX program, Dover does not currently have any
NOX seasonal allowances in its allowance bank. NOx annual allowances are currently trading at
$290/ton, however after an expected true-up with the 2010 annual season NOx program, Dover
does not have any NOx annual allowances in its allowance bank.
EMISSIONS & ALLOWANCE SUMMARY Through November 30, 2010
Allowance Allowance Emissions Emissions Allowances Allowances Allowance
Vintage Allocation Month Sold Month Sold Balance
SO2 – 2003-06 1393 N/A N/A 0 139 0
SO2 – 2007 2723 0 98 0 2,455 1704
SO2 – 2008 2723 0 32 0 2,392 299
SO2 – 2009 2723 0 1 0 0 2722
SO2 – 2010 1988 0 2 0 0 1986
NOx – 2007 198 0 32 0 166 0
NOx – 2008 198 0 20 0 178 0
NOx Annu – 2009 80 0 135 0 45 22
NOx Seas – 2009 53 0 6 0 25 0
NOx Annu – 2010 76 0 54 0 0 22
NOx Seas – 2010 50 0 54 0 0 0
Operations Management Summary
During the month of November, there were no reportable or lost time accidents or injuries. The
facility has now gone 47 days without an OSHA recordable accident and 47 consecutive days
without a lost time reportable accident. There were zero Environmental Notices of Violations
issued and no near miss events. There were no unit dispatches by PJM for the generating Units at
McKee Run or the Unit at Van Sant. Units 1, 2 and 3 scheduled maintenance outages were
completed on November 21.
2
Pace Global is assuming and recommending that Dover retire vintage 2010 SO2 allowances for its 2010 emissions.
Per CAIR, 2010 or later vintage allowances are worth half of a ton for compliance purposes. Given the regulatory
and legislative uncertainty surrounding the SO2 markets, and the greater value 2009 allowances have for compliance
purposes, Pace Global recommends retaining 2009 vintage allowances over 2010 vintage allowances when possible.
3
To facilitate tracking of emission allowances, the EPA assigns an identification number and serial number to every
allowance. During the allowance transfer transaction, 139 unaccounted SO2 allowances from vintage years 2003-06
were utilized.
4
Corrected 2007 SO2 tons emitted to reflect actual emission for Units 3 & 11. The December 2007 report included
emissions for all four units.
5
Approximately 10 tons of NOx emissions resulted from the February 2010 McKee Run testing associated with the
Pollution Remediation project and the June 2010 emission testing project.
4
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Monthly Budget Variance - The actual expenses attributable to O&M of the two sites for the
month of November were $447,254. These expenses were $62,952, or 16.38%, over the
approved budget of $384,302. The principal reasons for this negative variance were due to higher
electricity demand charges, and the repair costs associated with the repair of the Unit 3 boiler.
Risk Management Summary
Forward PJM power prices were fell in the short-term and remained largely flat further out since
the last reporting period. The 2010-2011 year fell while the outer years stayed mostly flat.
Continued high storage numbers have been the major factor in driving the prompt year
downward, while the remainder of the curve has been less affected by this due to a projected
increase in demand in future years. Forward Dover Zone power prices for FY 2010-11
decreased by $2.51 (a decrease of 5.37%) since the last reporting period while FY 2011-2012,
FY 2012-2013, FY 2013-2014, and FY 2014-2015 all changed by approximately $0.33/MWh to
$-0.57/MWh (an change between 0.64% increase and a 0.97% decrease) compared with the last
reporting period.
The individual years’ hedge ratios and Cost-of-Service projections – with and without the cost
impact of expected solar plant volumes – are shown in the table below:
Wholesale Cost-of-Service Summary (Projected)
Date 12/17/2010 Budget December Nov Oct
Cost-of
Cost-of- Cost-of Service Year-to Forecasted Cost-of Cost-of
Hedge
Power Year Service Service w/Solar Year over 2009- Service Service
Ratio
Budget $/MWh Costs Only Increase 10 Budget $/MWh $/MWh
$/MWh*
2010-2011 N/A $84.71 $84.93 89% -5.0% -9.16% $84.86 $84.93
2011-2012 N/A $78.56 $79.49 85% -7.3% -15.76% $78.52 $78.11
2012-2013 N/A $72.07 $73.04 76% -8.3% -22.72% $72.05 $71.48
2013-2014 N/A $70.40 $71.46 48% -2.3% -24.50% $70.43 $69.25
2014-2015 N/A $69.13 $70.24 9% -1.8% -25.87% $69.68 $67.77
*Note that the "Cost-of-Service w/Solar Costs Only" column does not reflect the SREC benefit the City
will receive since the SREC prices are currently unknown
**Assumes solar generation will start in June 2011
5
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2.0 – BUDGET REPORT
2.1 – VARIANCE REPORT
Budget Actual Variance
Nov-10 Nov-10 Nov-10
Load Forecast 54,220 54,396 (175)
Power Supply
Power Supply $3,657,588 $3,613,258 $44,329
Power Supply Management $183,080 $198,410 ($15,330)
Capacity Charges - Load $992,607 $1,043,504 ($50,896)
PJM Charges - Load $750,458 $678,984 $71,474
Total - Power Supply $5,583,733 $5,534,156 $49,577
Generation
Plant Operations $384,302 $447,254 ($62,952)
Generation Fuel $0 $0 $0
Capacity Credits ($970,188) ($970,188) $0
PJM Credits ($34,875) ($34,012) ($863)
Total - Generation ($620,761) ($556,946) ($63,815)
Emission Allowance Sales
Total - Emission Allowance Sales $0 $3,445 ($3,445)
Total Power Supply & Generation $4,962,972 $4,977,210 ($14,238)
Total Power Supply, Generation & Emission
Sales $4,962,972 $4,980,655 ($17,683)
Unit Costs
Total – Power Supply $102.98 $101.74 $1.24
Total - Generation + Emission Sales ($11.45) ($10.18) ($1.27)
Final Cost of Service to City of Dover
Ratepayers $91.53 $91.56 ($0.03)
6
Paj 75
Budget Actual Variance
YTD YTD YTD
Load Forecast 330,792 339,548 (8,755)
Power Supply
Power Supply $21,855,989 $21,464,610 $391,380
Power Supply Management $972,001 $1,002,522 ($30,521)
Capacity Charges - Load $5,062,298 $5,319,820 ($257,522)
PJM Charges - Load $5,082,326 $6,111,524 ($1,029,197)
Total - Power Supply $32,972,614 $33,898,475 ($925,861)
Generation
Plant Operations $2,180,013 $2,459,687 ($279,674)
Generation Fuel $191,020 $3,138,177 ($2,947,157)
Capacity Credits ($4,947,958) ($4,959,252) $11,294
PJM Credits ($405,874) ($5,244,519) $4,838,645
Total - Generation ($2,982,799) ($4,605,907) $1,623,109
Emission Allowance Sales
Total - Emission Allowance Sales $0 $3,445 ($3,445)
Total Power Supply & Generation $29,989,816 $29,292,568 $697,248
Total Power Supply, Generation & Emission
Sales $29,989,816 $29,296,013 $693,803
Unit Costs
Total – Power Supply $99.68 $99.83 ($0.16)
Total - Generation + Emission Sales ($9.02) ($13.55) $4.54
Final Cost of Service to City of Dover
Ratepayers $90.66 $86.28 $4.38
7
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2.2 – VARIANCE ANALYSIS
Power Supply
• Power Supply realized a favorable $44 thousand variance compared to the budget. This
favorable variance was primarily due to the timing of Dover’s options purchase and
payment of the associated premium. During FY2009-10 the City of Dover purchased
Options as insurance to protect Dover from incremental energy cost exposure. The
current City of Dover power supply and generation budget indicates that 100% of this
purchase was expensed as a Power Supply Cost in the FY2009-10 period, however the
FY2010-11 budget accrues this expense monthly.
• PJM Charges for Load experienced a positive $71 thousand variance relative to the
monthly budget. This variance was driven by favorable variances that include a $97
thousand favorable variance in Basis costs and a $251 thousand favorable Load
Following variance. Offsetting these favorable variances were a $115 thousand
unfavorable variance in open position costs, a $21 thousand unfavorable variance in the
Transmission Loss Refund, a $54 thousand Transmission Cost increase (in June PJM
raised the transmission costs going forward due to the transmission owner’s update of its
annual network service requirements and rates), a $12 thousand unfavorable variance in
Transmission Rights Credits, and a $76 thousand unfavorable variance in PJM ancillary
charges.
• Capacity Charges for Load realized a negative $51 thousand variance relative to the
monthly budget. This variance is the result of PJM finalizing its new prices for the FY
2010-11 PJM Base Residual Auction. These revised prices, which became effective in
June 2010, resulted in a 5% increase in the per MW-day UCAP charge applicable to
Dover (increasing the rate to $187.34/MW-day). PJM also adjusted the Interruptible
Load for Reliability (ILR) resources cost for the Delivery Year relative to the Forecasted
RTO IRL Obligation in a manner that negatively impacts Dover. These charges will
result in unfavorable variances each month during the current fiscal year.
• For the month a favorable $116 thousand net variance between Power Supply (fixed
positions) and PJM Charges for Load (open positions, transmission, etc.) was realized
due to an unfavorable $14 thousand variance, caused by a change in volume, and a
favorable $130 thousand variance, caused by a change in price. Hence, 100% of the
favorable variance can be attributed to pricing changes.
• The Power Supply Management variance includes a volume variance adjustment to the
fixed monthly rate paid in October and is merely an estimate at this point.
8
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Generation
• Plant O&M reported an unfavorable variance of $63 thousand compared to the monthly
O&M Budget of $384 thousand. The principal reasons for this unfavorable variance
were (i) higher than expected electric demand charges, and (ii) unbudgeted costs
associated with Unit 3 boiler.
Emission Allowance Sales
• In order to meet compliance requirements, Dover is required to retire seasonal and annual
NOx allowances. To fully comply with its obligations, Dover purchased 51 NOX seasonal
allowances in November and is also expected to procure additional NOx annual
allowances early next year. Once all anticipated purchase and retirement activities for the
2010 period are complete, Dover’s seasonal and annual inventories will be zero.
9
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3.0 – ENERGY MANAGEMENT
3.1 – PURCHASED POWER
Management Highlights
• Dover’s November load was 54,396 MWh, which was slightly above the weather
normalized load of 54,220 MWh. Hedge volumes accounted for 87.9% of actual load
for the month.
• The November All In Unit Energy cost (excluding capacity) of $82.56 per MWh is
$2.12 per MWh lower than the monthly budget.
Actual Load vs Budget Load
100,000
75,000
MWh 50,000
25,000
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Budget Actual
10
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All In Unit Energy Cost - Actual v Budget
$92
$90
$88
$86
$/MWh
$84
$82
$80
$78
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Budget ($/MWh) Actual ($/MWh) Budget WA Actual WA
11
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Purchased Power Variance Report
Budget Actual Variance
Nov-10 Nov-10 Nov-10
City of Dover Load
Load Obligation (MWh) 54,220 54,396 (175)
Unit Energy Costs ($ per MWh)
Energy Cost (inc. Load Following & Pace Fees) $78.50 $73.82 $4.68
Pass Through $5.22 $7.80 ($2.58)
Incentive Fees $0.95 $0.94 $0.01
Total - All In Unit Energy Cost $84.68 $82.56 $2.12
Purchased Power Variance Analysis
• The actual Dover load of 54,396 MWh was 0.3% above the projected November load
of 54,220 MWh.
• The All In Unit Energy Cost was $2.12 per MWh lower than budget due to favorable
basis and load following charges. Offsetting the positive variance were increased open
energy costs, increased PJM ancillary charges and higher than expected transmission
charges.
• The Management Incentive fee variance on a $/MWh basis is merely an estimate at this
point.
PJM Power Balancing and Load Related Fees
Purchased Power (Hedges): 47,810 MWhs @ $75.58/MWh: $3,613,258
Power Balancing; Additional PJM, and Energy Manager Fee6: $1,920,898
Total Cost to Serve Load (54,396 MWhs) $5,534,156
All In $/MWh load cost inclusive of Energy Management Fees: $101.74/MWh
6
Includes estimated Incentive Fees.
12
Paj 81
3.2 – GENERATION MANAGEMENT
• During the month, PJM did not dispatch Dover’s units into the market. The budget did
not expect any generation for the month.
Generation MWh's: Actual v Budget
30,000
25,000
20,000
MWh
15,000
10,000
5,000
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Budget Gen Actual Gen
13
Paj 82
2010-11 Generation Production Margin v Budget
$1,500
Thousands
$1,250
$1,000
$750
$500
$250
$0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Budget ($) Actual ($)
14
Paj 83
Generation Management Variance Report
Budget Actual Variance
Nov-10 Nov-10 Nov-10
Self-Supplied Capacity from Gen (MW)
McKee Run 1 17 17 0
McKee Run 2 17 17 0
McKee Run 3 100.3 100.3 0
Van Sant 39 39 0
Self Supplied Capacity from Gen (MW) 173.3 173.3 0
Additional Capacity from PJM Incremental
Auction 1.7 1.7 0
Total Capacity from Gen (MW) 175 175 0
Gen Capacity Sales to PJM ($/MW.d) $186.12 $186.12 $0.00
Incremental Auction Sales to PJM ($/MW.d) $50.00 $50.00 $0.00
Power Sales
Power Sales (MWh) 0 0 0
Sales Revenue ($ per MWh) $0.00 $0.00 $0.00
Power Sales Revenue ($) $0.00 $0.00 $0.00
Variable Fuel & Transport
Fuel Oil No.2 Volume - McKee (gal) 0 0 0
Fuel Oil No.2 - McKee ($/gal) $0.00 $0.00 $0.00
Fuel Oil No.2 Cost of Goods Sold - McKee ($) $0.00 $0.00 $0.00
Fuel Oil No.2 Volume - Van Sant (gal) 0 0 0
Fuel Oil No.2 - Van Sant ($/gal) $0.00 $0.00 $0.00
Fuel Oil No.2 Cost of Goods Sold - Van Sant ($) $0.00 $0.00 $0.00
Gas Volume (Dth) 0 0 0
Unit Gas Price ($/Dth) $0.00 $0.00 $0.00
Variable Gas Cost ($) $0.00 $0.00 $0.00
Transport ($) $0.00 $0.00 $0.00
Variable Gas and Transport Costs ($) $0.00 $0.00 $0.00
Variable Fuel & Transport Costs ($) $0.00 $0.00 $0.00
Testing $0.00 $0.00 $0.00
Generation Production Margin $0.00 $0.00 $0.00
Generation Capacity Payment
Total - Generation Capacity Payment ($970,188) ($970,188) $0
15
Paj 84
Generation Management Variance Analysis
Fuel Expense
• PJM did not dispatch Dover’s units into the market, nor did the units consume natural gas
or fuel oil related to power generation.
Generation Production Margin
Transaction Volumes Revenue/(Cost)
PJM Invoice for Power Sold 0 MWhs $0
Fuel and Transport 0 Dth gas/0 gal #6 oil $0
0 gal #2 oil
Generation Production Margin 0 MWhs $0
The following non-production energy revenues and costs are generally fixed and are not directly
related to generation dispatch and power production. Effective September 2009 FERC approved
the City of Dover’s reactive supply service compensation resulting in approximately $29
thousand of revenue per month.
PJM Invoice (Black Start) $4,545
Reactive Supply Credit $29,468
Fuel Oil Tank Heating & Black Start Gas Supply $0
Eastern Shore Demand Charge $0
Eastern Shore Transport and Imbalance Charge $0
Transco Demand Charge $0
Non-Production Energy Revenue/(Costs) $34,013
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Fuel and Transportation
• During the month there were no unit dispatches by PJM.
Date Volume (Dth) Price ($/Dth) Total Commodity
Cost ($)
Hess Corp
Sub-Total 0 $0.00 $0.00
PESCO
Sub-Total 0 $0.00 $0.00
NJNG
Sub-Total 0 $0.00 $0.00
Total 0 $0.00 $0.00
Due to the conversion from #6 residual oil to low sulfur #2 oil, the need for a constant supply of
natural gas to heat the #6 oil is no longer required. Some gas will still be required for winter
space heating of the building(s). Pace will coordinate with NAES on the procurement of such
supply. This expense will now fall under the plant’s utility costs and be paid and budgeted for by
the station.
17
Paj 86
Gas Transportation Purchased
City of Dover decided not to renew agreements with the Eastern Shore Natural Gas Pipeline
(“ESNG”) and TransCo to provide firm natural gas deliveries to the McKee Run and Van Sant
stations. The City of Dover previously notified ESNG and TransCo of its intent to terminate
these existing firm capacity agreements and, as a result, the City no longer pays firm demand
charges or adjustments.
ESNG FT Demand Charge $ 0
TransCo FT Demand Charge $ 0
Total Purchases $ 0
Other Gas Purchases
Commodity and transportation imbalances on Eastern Shore Pipeline for the month resulted in
no charge. The components of this charge are summarized as follows:
Eastern Shore Transport and Imbalance Charges
Imbalance/Dth Estimated Cost/Dth Estimated Total Cost
0 $0.00 $0.00
Transport Volume/Dth $/Dth Total Cost
Firm/IT 0 $0.00 $0.00
Net Charge $0.00
18
Paj 87
Purchased Commodity Fuel Oil Summary
Neither McKee Run nor Van Sant was dispatched into PJM and no #2 fuel oil was consumed for
the month. The McKee Run tank must maintain 3 days of load equivalent dispatches for its units.
Due to a low fuel inventory level at McKee Run, Pace procured a quantity of fuel oil sufficient to
bring the City of Dover’s inventory into compliance with approved levels. This procurement
resulted in four transactions with Hess for a total of 82,563 gallons of no. 2 fuel oil. These
purchases were completed in late October and early November, with fuel delivers occurring
between October 28th and November 3rd.
The McKee Run tank must maintain 3 days of load equivalent dispatches for its units.
Tank Inventory Estimates as of November 30
Tank Tank Capacity Inventory In Days of Burn
(gallon) (gallon) (Typical Dispatch7)
McKee Run (#2 Fuel 2,554,105 454,725 3
Oil)
Van Sant 258,000 140,065 3
(#2 Fuel Oil)
November 2010 Fuel Oil Purchases
Date Vendor #2 Oil Price ($/gal) Total Cost
gal
28-Oct Hess 30,003 $2.5619 76,865.96
29-Oct Hess 22,553 $2.5619 57,779.49
01-Nov Hess 22,504 $2.5619 57,653.95
03-Nov Hess 7,503 $2.5619 19,222.25
Total 82,563 $2.5619 211,521.66
7
As measured by tank level instruments. Tank levels may change due to oil temperature.
19
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3.3 – EMISSIONS AND ALLOWANCE MANAGEMENT
Given the regulatory uncertainty surrounding the allowance markets, Dover has elected not to
include revenues from emission allowance sales in its 2010-2011 fiscal year budget. Dover
purchased and retired 53 NOX seasonal allowances on November 23rd in order to meet its 2010
NOX seasonal compliance position. An appropriate number of allowances associated with unit
dispatch events during the current fiscal year have been set aside for retirement (see Exhibit 1).
The following emissions summary reflects Dover’s emissions and allowance balance through the
end of November, but does not account for the potential annual NOx allowances needed for
retirement.
Exhibit 1: Emissions and Allowance Summary through November 30, 2010
2010-2011 EMISSIONS & ALLOWANCE SUMMARY
SO2 NOx
Date Action Allowance Sale Revenue1 Allowance Sale Revenue1
Allocation Price Allocation2 Price
Seas. Ann.
1/1/08 2007 Carryover 549 0 -- -- --
1/1/09 2008 Carryover 2,691 0
1/1/09 Initial 2009 2,723 -- -- 51 78 -- --
Allocation
2/1/10 Initial 2010 1,988 49 76
Allocation
N/A 2003-2006 139
Carryover
9/29/09 SO2 Sales (1,500)
11/12/09 NOX Ann. Sales (45)
11/13/09 SO2 Sales (1,410)
11/20/09 NOx Seas. Sales (25)
12/31/09 2009 YTD (1) -- -- (6) (13) -- --
Emissions3
12/31/10 2010 YTD (2) -- -- (54) (54) -- --
Emissions
6/1/10 State Re- -- -- -- 3 2 -- --
allocation
10/31/10 EPA Linearity (68) TBD
Testing Req.
11/23/10 Market Purchase 53
Totals
- Allowances 5,177 -- $0 2 44 -- $0
$0
$0
Total Revenue $0
Notes:
(1) Revenue calculations account for a $0.50/ton broker fee for SO2, $10/ton broker fee for NOx annual and
$5/ton broker fee for NOX seasonal.
20
Paj 89
(2) Per the Clean Air Interstate Rule, in 2009 NOx emissions will be governed by a seasonal and annual
program. The NOx seasonal emissions pertain only to emissions (May 1 – Sep 30), similar to the previous
trading regimen. Annual emissions cover the entire year.
Given current dispatch expectations, the market value of the remaining 2007-2010 Dover
allowance inventory is approximately $34,766.25 at the time of this report. This represents
3,191 pre-CAIR SO2 allowances trading at $8.25/ton and 1,986 post-CAIR SO2 allowances8
trading at $4.25/ton. NOx seasonal allowances are currently trading at $30/ton, however after an
expected true-up with 2010 ozone seasonal NOX program, Dover does not currently have any
NOX seasonal allowances in its allowance bank. NOx annual allowances are currently trading at
$290/ton, however after an expected true-up with the 2010 annual season NOx program, Dover
does not have any NOx annual allowances in its bank.
SO2
After hitting near rock bottom pricing levels to end November, SO2 prices both for pre- and post-
CAIR allowances rebounded some as 2010 comes to a close (see Figure 1 – SO2 Prices since
Last Monthly Report). Major question remains regarding the value of existing SO2 allowances
for compliance purposes after new regulatory rules are finalized by the Clean Air Transport Rule
(Transport Rule). Pace Global’s expectation based on current draft language is that the existing
bank of SO2 allowances will not be permitted for compliance under the Transport Rule. Current
pricing supports this expectation.
Figure 1 – SO2 Prices since Last Monthly Report
SO2 Allowance Prices (Oct / Nov)
$9.00
$8.00
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$0.00
2009 (pre‐CAIR) 2010 (post‐CAIR)
8
Pace Global is assuming and recommending that Dover retire vintage 2010 SO2 allowances for its 2010 emissions.
Per CAIR, 2010 or later vintage allowances are worth half of a ton for compliance purposes. Given the regulatory
and legislative uncertainty surrounding the SO2 markets and the greater value 2009 allowances have for compliance
purposes, Pace Global recommends retaining 2009 vintage allowances over 2010 vintage allowances when possible.
21
Paj 90
NOx
NOX annual allowances have gained some value in the first have half of December (See Figure 2
– NOX annual prices since last monthly report.) While prices remain well below where they
were to close the record hot summer months, recently prices have remained fairly steady
hovering around $300/ton. Pace Global is currently working with Dover and NAES in
evaluating the potential need to purchase additional NOX annual allowances to cover Dover’s
2010 emissions. The deadline for purchase and retirement of allowances, should such a
transaction be necessary, is March 1, 2011.
NOX seasonal prices have fluctuated between $25/ton and $30/ton for most of November and
December (See Figure 3 – NOX seasonal prices since last monthly report.) Dover purchased a
very small strip of NOX seasonal allowances at the end of November paying a bit of premium
given the small amount of allowances purchased and the very limited time frame from which
they needed to turn around the transaction. The true-up deadline for the ozone season NOX
program was November 30.
Under the proposed Transport Rule, it is unclear how existing NOX allowances will be treated for
compliance purposes. The rule contemplates a number of methods for dealing with the existing
NOX banks, including permitting use for compliance at a discounted rate. Current expectation is
that the existing bank will not be permitted to carry over into the new program.
Figure 2 – NOX annual prices since last monthly report
NOX Annual Allowance Prices (Nov / Dec)
$320.00
$300.00
$280.00
$260.00
$240.00
$220.00
$200.00
22
Paj 91
Figure 3 – NOX seasonal prices since last monthly report
NOX Seasonal Allowance Prices (Nov / Dec)
$31.00
$30.00
$29.00
$28.00
$27.00
$26.00
$25.00
$24.00
$23.00
$22.00
SO2 and NOx Outlook
The SO2 and NOX markets opened 2010 in a state of flux and uncertainty, and after an EPA
proposed rule to overhaul the system and a quantum shift in the political make-up of Congress,
2010 closes no more certain or stable than it began. The final version of the Transport Rule is
not expected to be released until June 2011 with implementation likely taking place in January
2012. The proposed rule provides some guidance, however with changes likely being made for
the final rule and Congress still capable of acting, market participants are largely forced to sit on
the sidelines until some certainty is restored.
The proposed Transport Rule would create a substantially more complicated trading system than
that of the existing system under CAIR. Required to remain within the confines of the DC
Circuit decision striking down CAIR, the Transport Rule would severely limit interstate trading.
Under the Transport Rule, the SO2 market would be divided into two groups: 15 states in Group
1 would have caps set at 2012 and then further lowered in 2014. The 13 states in group 2 would
have their caps set in 2012 and remain at those levels for the balance of the program. Delaware
resides in what would be Group 2.
For the NOX markets there would only be one class of allowances for seasonal and annual
respectively. There is less clarity regarding how existing NOX allowances would be treated
under the Transport Rule.
Under the Transport Rule, allowances would be issued to individual units based on either their
2009 emission levels or EPA’s projected 2012 emissions for that unit – whichever is less. Thus,
23
Paj 92
units that have control technologies installed or planned could potentially receive fewer
allowances through allocations. The same could be said for units that ran infrequently in 2009.
Of course, all of the focus on the proposed Transport Rule could all be for naught if Congress
chooses to step in. At this point it appears that congressional action on these markets could come
in two forms. The less likely form would be a restriction of EPA’s budget to implement and
enforce new rules. There have been rumblings amongst the new members of Congress that they
will push to siphon EPA’s regulatory budget, however those efforts are more likely to be directed
at CO2 regulation than SO2 and NOX.
The more likely congressional action will come in the form of legislation, specifically designed
to establish SO2 and NOX trading programs. The major challenge EPA currently has establishing
rules for these programs, is they are crafting rules based on legislation that was originally
intended for different environmental programs and pollutants. New legislation would grant EPA
direct authority to regulate these markets.
Senator Carper remains a champion for a 3 pollutant bill that would provide a smoother
transition from the current rules under CAIR, allowing current allowances to retain some value
for future compliance. Earlier in 2010, Carper was joined by Senator Lamar Alexander (R-TN)
in introducing the Clean Air Act Amendments. While the bill was tabled due to an already full
legislative docket, past bipartisan support on this bill, and bills like it, leaves the potential of
movement in 2011 a real possibility.
24
Paj 93
RGGI and Federal Carbon Outlook
RGGI allowance prices continue to flounder around the statutory floor price of $1.86/ton. RGGI
is substantially over supplied and as a result allowances prices have remained extremely low (see
Figure 4 – RGGI Allowance Prices).
Figure 4 – RGGI Allowance Prices
RGGI Prices (Nov / Dec)
$1.91
$1.90
$1.89
$1.88
$1.87
The conversion potential of RGGI allowances into federal allowance volume in a national carbon
market remains the main support for RGGI pricing. However, with major uncertainty
surrounding the ultimate ability to pass legislation in the near-term, RGGI allowance prices
continue to remain very low. Based on projected generation and emissions, Dover is projected to
have an excess of 150,000 allowances through 2013 with a market value at current prices of
$283,500.
Despite the high level of uncertainty surrounding carbon legislation, Pace Global continues to
anticipate an eventual price on carbon at a national level, although the timing, method, and scope
of coverage are all substantially unknown at this time. Pace Global expects carbon regulation to
evolve through three main drivers: 1. Legislation; 2. EPA regulation under their existing
authority; and 3. Linkage of regional and state initiatives. The third peg of these drivers,
regional and state initiatives, got a major boost on December 16, 2010, as the California Air
Resource Board approved rules for a cap-and-trade program that will begin in 2012.
The carbon pricing three drivers will likely develop in parallel and, at times, in concert with one
another. Through the three drivers, Pace Global anticipates a national price on carbon emissions
via a market based system, or combination of systems, beginning sometime between 2014 and
2017.
25
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4.0 – OPERATIONS MANAGEMENT
Management Highlights
• During the month of November, there were no restricted work days or lost time accidents.
The facility has now gone 47 days without an OSHA recordable accident and 47
consecutive days without a lost time reportable accident.
• The plant received no Notice of Violations (NOVs). There were no environmental
deviations or other permit deviations during the month.
• No units were dispatched by PJM for the month of November. Units 1, 2, and 3 Planned
Outage was cleared on November 21st.
• Mechanical staff installed thirty-two zinc blocks in the Unit 1 & 2 condensers. This was a
recommendation from the Nalco Inspection Report.
• Mechanical staff removed and replaced forty linear feet of steam piping on the Unit 3 air
heater soot blower line.
• During the month of November, the entire plant staff had training on the SPCC, NPDES
Permit, ARPP and the Storm Water Plan.
• Work is being finalized on the FY2011-2012 Budget. The final budget will be supplied to
Pace Global for review in early December.
• Plant staff installed Christmas lights on the Unit 3 Stack for City of Dover’s
residents viewing pleasure.
• The following is the NAES Monthly Report as submitted to PGAM.
26
Paj 95
NAES Corporation
Dover, Delaware
November 2010
Monthly Report
New Unit 3 Cooling Tower Distribution Valve and Crossover Pipe
27
Paj 96
Table of Contents
1.0 Environmental, Health and Safety
2.0 Financial
3.0 Operations
4.0 Maintenance
5.0 CIP
6.0 General Plant Information
7.0 Summary of NAES Performance
28
Paj 97
1.0 Environmental, Health and Safety:
During the month of November, there were no restricted work days or lost time accidents. The
facility has now gone 47 days without an OSHA recordable accident and 47 consecutive days
without a lost time reportable accident.
One Near Miss occurred when filling Unit 1 Hot Well to check the condenser tubes and expansion
joint for leaks. It was determined that the written procedure did not identify the need to isolate the
air ejector during the leak check process. The procedure has been modified to incorporate the
isolation of the air ejector valves.
The plant received no Notice of Violations (NOVs). There were no environmental deviations or
other permit deviations during the month.
Environmental, Health and Safety Statistics
Month Fiscal Year to Date
( November 2010) (7/1/10-6/30/11)
NOVs 0 0
Opacity Deviations 0 9
Environmental Deviations 0 0
OSHA Recordable 0 1
OSHA LTA's 0 0
First Aid cases 0 0
Restricted Workday Accident 0 0
Near Miss 1 3
Man Hours Worked 3,852.75 74,852.75
Date last OSHA Recordable 10/14/10
Date last Lost Time Accident 10/14/10
Days since last OSHA recordable 47
Days since last Lost Time Accident 47
Emissions (NOx & SO2) All data thru 11/30/10
NOx Summary - Year (May-Sept.)Tons
Year Unit #1 Unit #2 Unit #3 Unit #11 TOTAL
2009 0.9 0.7 4.2 0.6 6.4
2010 0.7 2.2 119.2 3.3 125.4
2011 0.0 0.0 0.0 0.0 0.0
29
Paj 98
NOx Summary - Year (Jan. – Dec.)Tons
Year Unit #1 Unit #2 Unit #3 Unit #11 TOTAL
2009 0.9 0.7 10.1 0.6 12.3
2010 0.7 2.2 119.2 3.3 125.4
2011 0.0 0.0 0.0 0.0 0.0
CAIR NOx Allowances Summary*
NOx Allowances Available NOx Allowance Balance
CAIR NOx CAIR NOx (Per Facility, Prior to Sale) Total NOx
Allowance Allowances McKee Run Tons
Vintage Sold YTD (Yr/Season) Van Sant Emitted McKee Run Van Sant
(Yr/Season) (Yr/ (Yr/Season) (Yr/Season)
Season)
2009 45/25 75*/50* 5/3 12/5 - 1/1 18/19 4/2
2010 0 73/47* 5/3 119**/119** -46/-72 2/0
- 3/3
Note *- State Reallocation for McKee Run 2 tons Year 2009, 2 tons Ozone Season 2009 and 1 ton Ozone
Season 2010.
Note ** - The higher NOx emissions are attributed to data substitution rules that use significantly higher
emission rates than actually were emitted. The implementation of the data substitution rules were caused by
performing a linearity test outside the grace period. NAES ESS was able to provide assistance in reducing
the NOx emissions from 137 tons to 119 tons since the October report. They are also investigating another
option with the EPA that could reduce the emissions further.
SO2 Summary - Year (Jan.-Dec.)Tons
Year Unit #1 Unit #2 Unit #3 Unit #11 TOTAL
2009 0.05 0.05 0.1 0.2 0.4
2010 0.0 0.0 0.3 0.0 0.3
2011 0.0 0.0 0.0 0.0 0.0
Note: Denoted data is as of 10/31/2010 from EDR submittal to EPA
30
Paj 99
SO2 Allowances Summary
SO2 Allowances Available Total SO2
SO2 (Per Unit, Prior to Sale & Tons Emitted SO2
SO2 Allowance Allowances Reconciliation) – Allowances
Vintage Sold - YTD U3 and U11 Balance
Unit #3 Unit #11 YTD
2003-2006 139 138 1 0 0
2007 2455 2585 138 98 170
2008 2392 2585 138 32 299
2009 0 2585 138 0 2723
2010 0 1850 138 0 1987
2011 0 1850 138 0 1988
Note: Denoted data is as of 11/30/2010
CO2 Allowances Summary*
CO2 CO2 CO2 Allowances Available Total CO2 CO2
Allowance Allowances (Per Facility, Prior to Tons Emitted Allowance
Vintage Sold YTD Sale) Balance
McKee Run Van Sant
2009 0 59,805 1,699 5,796 55,708
2010 0 47,844 1,636 32,971 16,509
2011 0 35,883 1,227 0 37,110
2012 0 23,922 818 0 24,740
2013 0 11,961 409 0 12,370
Note: All CO2 allowance values are provided by the RGGI CO2 Allowance Tracking System
31
Paj 100
2.0 Financial
Financial – Current Month
Month –November 2010
Actual Budget Variance
Personnel 234,371 241,171 6,800
Materials & Supplies 7,226 12,950 5,724
Administrative Expenses 205,657 130,181 (75,476)
Total $447,254 $384,302 ($62,952)
Financial – Fiscal Year to Date
Number of Months - 5
Actual Budget Variance
Personnel 1,172,372 1,185,590 13,218
Materials & Supplies 167,999 85,920 (85,920)
Administrative Expenses 1,119,317 908,503 (210,812)
Total $2,459,688 $2,180,013 ($279,675)
2.1 Variance analysis:
The original budget for November was $384,302. The actual expenses for November were
$447,254 for an unfavorable variance of $62,952 or approximately 16.38%. The variance was
due to the following:
PERSONNEL EXPENSES – Lower labor, overtime, and burdens due primarily to an open
position accounted for a total favorable variance of $6,800. The extension of the current
Collective Bargaining Agreement by the company and by the union provided for a wage increase
retroactive to July 1, 2010. This increase will be expensed in December 2010.
MATERIALS AND SUPPLIES EXPENSES – A favorable variance of $5,724 was realized
due to not spending the funds allocated for the Man-Down System. The Man-Down System is
currently being investigated and is expected to be expensed in the April 2011 time frame.
ADMINISTRATIVE EXPENSES - Higher than budgeted expenses in Electric, Environmental
Expenses, Boiler Systems, Turbine Generator, Auxiliary Systems and Continuous Emission
Monitors, Heating Oil/Gas contributed to an unfavorable variance of $75,476. The variance in
the Electricity account is due to the increased run time in July, which due to plant equipment
configuration change (running auxiliaries off the Unit 3 Start-up Transformer) caused a
significant increase in the monthly ratcheting demand charge. Boiler Systems incurred an
unfavorable variance due to unexpected costs associated with Unit 3 Boiler tube leak repairs.
The budget is currently forecast to finish this fiscal year at $6,121,491 expensed versus
$5,689,315 budgeted thereby realizing a 107.6% expenditure rate. The high expenditure rate is
due primarily to increased unit operation time which to a large scale directly led to an increase in
electric and water costs over the original budget. In addition, operational limits created a need for
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alternate auxiliary power sources that resulted in a higher demand charge for electricity which
will continue throughout the rest of the fiscal year and into the next fiscal year.
3.0 Operations
Unit Operations / Outages / Trips
No units were dispatched by PJM for the month of November. Units 1, 2, and 3 Planned Outage
was cleared on November 21st.
Month – November 2010
McKee McKee McKee MRS Van Sant Total
Unit 1 Unit 2 Unit 3 Facility Unit 11 All Units
Capacity MW 17 17 102 136 39 175
On Line Hours Hrs 0.0 0.0 0.0 0.0 0.0 0.0
Starts # 0 0 0 0 0 0
Gross Generation MWh 0.0 0.0 0.0 0.0 0.0 0.0
Net Generation MWh 0.0 0.0 0.0 0.0 0.0 0.0
Total Auxiliaries MWh 29.716 29.716 132.658 192.089 2.433 194.522
Auxiliaries purchased MWh 29.716 29.716 132.658 192.089 2.433 194.522
Fuel Gas Used MMBTU 0.0 0.0 0.0 0.0 0.0 0.0
Fuel Oil Used MMBTU 0.0 0.0 0.0 0.0 0.0 0.0
Fuel Oil Used Gallons 0.0 0.0 0.0 0.0 0.0 0.0
Total Fuel MMBTU 0.0 0.0 0.0 0.0 0.0 0.0
Net Heat Rate BTU/KWh 0.0 0.0 0.0 0.0 0.0 0.0
Unit Trips # 0 0 0 0 0 0
Capacity Factor % 0.0 0.0 0.0 0.0 0.0 0.0
Availability Factor % 31.36 31.36 31.36 31.36 100.00 48.52
Commercial
% 0 0 0 0 0 0
Unavailability (CU)
Planned Outage Hours Hours 493.50 493.50 493.50 1,480.50 0.0 1,480.50
Maintenance Outage
Hours 0.0 0.0 0.0 0.0 0.0 0.0
Hours
Forced Outage Hours Hours 0.0 0.0 0.0 0.0 0.0 0.0
Reserve Shutdown
Hours 227.50 227.50 227.50 682.50 721.00 1,403.50
Hours
HW Boiler Gas Usage MMBTU 336 336
Pilot Gas Usage MMBTU 0 0 0 0
# Note: Does not include HWB or Pilot Gas. Fuel usage numbers are taken from fuel flow instruments.
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2010-2011 Fiscal Year-to-Date (5 Months)
McKee McKee McKee MRS Van Sant Total
Unit 1 Unit 2 Unit 3 Facility Unit 11 All Units
Capacity MW 17 17 102 136 39 175
On Line Hours Hrs 13.033 128.966 625.956 767.955 129.627 897.582
Starts # 1 3 43 47 24 71
Gross Generation MWh 154.626 1,216.601 44,513.459 45,884.686 4,334.660 50,219.346
Net Generation MWh 147.111 1,141.623 41,999.488 43,588.222 4,331.722 49,919.944
Total Auxiliaries MWh 157.123 224.585 4,572.931 4,954.639 10.805 4,965.444
Auxiliaries purchased MWh 149.608 149.608 2,063.204 2,362.420 8.377 2,370.797
Fuel Gas Used MMBTU 2,183.250 15,245.850 445,263.451 462,692.551 57,356.247 520,048.798
Fuel Oil Used MMBTU 0.0 0.0 12,488.410 12,488.410 135.922 12,624.332
Fuel Oil Used Gallons 0.0 0.0 87,457 87,457 982 88,439
Total Fuel MMBTU 2,183.250 15,245.850 457,751.861 475,180.961 57,492.169 532,673.130
Net Heat Rate BTU/KWh 14,841 13,355 11,047 13,081 13,234 13,158
Unit Trips # 1 0 3 4 2 6
Capacity Factor % 0.24 1.83 10.99 8.50 3.02 6.98
Availability Factor % 48.10 63.89 63.71 58.57 100.00 68.92
Commercial
% 6.6 0 0.03* 0.85 0 0.66
Unavailability (CU)
Planned Outage Hours Hours 1,326.500 1,326.500 1,326.500 3,979.500 0.0 3,979.500
Maintenance Outage
Hours 0.0 0.0 0.0 0.0 0.0 0.0
Hours
Forced Outage Hours Hours 579.830 0 6.317 586.15 0 586.15
Reserve Shutdown
Hours 1,766.670 2,217.534 1,785.443 5,769.647 3,543.373 9,313.020
Hours
HW Boiler Gas Usage MMBTU 336 336
Pilot Gas Usage MMBTU 0 0 0 0
Note: * Calculation does not include 3.317 hours that were Outside Management Control (OMC)
Capacity Testing – FY 2010-2011
Summer 2010 (June 1- Aug 31) Winter 2010-2011 (Dec 1- Mar 1)
Unit Rated Net Reported Net Unit Rated Net Reported Net
Capability (MW) Capability (MW) Capability (MW) Capability (MW)
1 17 17.20 1 17 *
2 17 18.09 2 17 *
3 102 102.68 3 102 *
VanSant 39 39.30 11 39 *
Total 175 178.67 Total 175 *
Note: * depicts a unit that has not completed capacity test for the PJM Winter Capacity Demonstration
Period in FY 2010-2011. All City of Dover Units were in the revised PJM Winter Capacity Test
Exemption Program
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Fuel Oil Inventory
Monthly Monthly Fuel Monthly FY 10-11 Fuel FY 10-11
Inventory Inventory Purchases Inventory Inventory Purchases Inventory
(Start) (End) (Month) (Change) (Start) (YTD) (Change)
McKee Run
(#2 Fuel Oil) 423,881 454,725 30,007* 30,844 448,556 82,623* 6,169
Van Sant
140,486 140,065 0 (421) 143,099 0 (3,034)
(#2 Fuel Oil)
Note: As measured by tank level instruments. Tank levels may change due to oil temperature.
Note: * An oil purchase was made in October, 2010 for #2 oil to replenish oil stocks used during testing
of Unit 3 during the summer period. Approximately 53,000 gallons were received in October 2010 and
30,007 gallons were delivered in the first week of November to complete the purchase.
Van Sant Lifetime through 11/30/10
Actual Starts Factored Starts Fired Hours
Van Sant 1240 2147.65 4100.86
Since HGP - Dec 2004 189 479.95 717.28
Team Report:
Operators are training for their PJM exam and are taking the online courses to gain CEH credits that count
toward their certification hours in which they must have two hundred hours of training in five years or
one hundred forty hours of training including thirty hours of simulation training credits.
The PJM Generation Systems Operator exam study groups continue to meet during the month with
different study topics. The study group focuses on subjects that are covered on the exam. This month’s
topics were Reserves, Capacity Shortage, Supplementary Status Report, Transmission and Voltage
Emergencies.
Operations put the Hot Water System back in service for winter space heating by starting up one of the
package boilers. Operations has also prepared the Units #1 & #2 boilers for the winter by checking for
leaks on the valves and boiler so a nitrogen blanket can be put on the boilers for lay-up until the units are
called upon to operate. All three steam boilers are drained for the winter although they remain available
to operate if dispatched.
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4.0 Maintenance
During the month of November, plant maintenance staff continued addressing the backlog of
work orders. There were thirty-six work orders issued with seventy-four work orders being
completed during the month. In addition, work continued with outage work activities on Units 1,
2 and 3.
The table below summarizes the monthly work order activities.
Work Order Report
November - 1
Outstanding
From Outstanding
Previous Issued This Completed at the end of
Priority # Months Month This Month the month
1 10 3 9 4
2 26 1 19 8
3 41 4 23 22
4 40 1 2 39
5 10 4 0 14
SW1 0 2 2 0
SW2 0 0 0 0
SW3 0 1 0 1
SW4 0 0 0 0
SW5 0 0 0 0
PM 22 20 19 23
Totals 149 36 74 111
Note: PM's are included in the priority totals
Notable activities during the month include:
1) Mechanical staff installed thirty-two zinc blocks in Unit 1 & 2 condensers. This was a
recommendation from the Nalco Inspection Report. The Nalco Service representative
inspected the condenser boxes and recommended installing the zinc blocks to aid in
fighting metal corrosion. Nalco is the plant’s water treatment vendor.
2) IC&E staff installed forty-five new arc flash breakers. This started the final phase of the
Arc Flash project. Breaker upgrades were needed to comply with the NFPA 70
Regulation for Arc Flash Protection.
3) Mechanical staff removed and replaced forty linear feet of steam piping on the Unit 3 air
heater soot blower line. New condensate traps, valves and piping were installed and each
line will receive new MI heat tracing, insulation and lagging to complete this project.
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Paj 105
4) Maintenance staff investigated a caustic leak at the VanSant station. A leak was found on
the caustic storage tank within the tank containment. The tank was isolated; fittings were
repaired and the tank was returned to service.
5) Maintenance staff supported the City of Dover utility crew by cutting out the metal
grating on the small pit just north of Units 1 and 2 boilers. The City of Dover utility crew
assisted on this project by installing crusher run material in the vacated area. This work
had been necessitated by the pit no longer being used and the metal grating had
deteriorated and become a tripping hazard.
6) IC&E staff installed new wiring for the Unit 3 Generator Bearing Protection Alarm
System. New wires were landed in the control room annunciation panel and connected to
an alarm. Generator fire protection will monitor and alarm if excess heat or fire is
detected. Once the alarm has been acknowledged, operations staff can investigate the
nature of the cause and take appropriate action.
7) Plant staff installed Christmas lights on the Unit 3 Stack for City of Dover residents
viewing pleasure. Season’s Greetings to All.
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5.0 Capital Improvement Projects (CIP)
Project Description Update
Number
EG0801 MR Fire Protection Progress: The project has been completed except for some final training
System Upgrades for personnel. Final drawings and documentation would then be
supplied to the plant to work towards closing out the project.
Schedule: This work should be completed in December.
EG0904 MR & VS Arc Flash Progress: Additional molded case breakers that will lower the Arc Flash
Analysis Exposure level have been received for replacement at McKee Run.
Once the new breakers have been installed, all breaker cubicles will be
relabeled as necessary based on the updated Arc Flash Analysis which
would incorporate the new breaker ratings. It is expected that, as a
result of all the modifications to the electrical system, a revised plant
uniform policy could be implemented, based on the final analysis.
Schedule: Project is expected to be completed in January.
EG1001 VanSant Mark IV Progress: This project has been completed. Final review of “as-built”
Controls Upgrade documents from the controls system vendor is the only remaining work
to complete.
Schedule: This project should be closed out in the month of December.
Miscellaneous Capital Progress: This project is for the unexpected needs that may occur
Equipment during a budget year that were unexpected due to equipment failure for
Replacements example.
EG1105 Schedule: The funding is in place. Some funds have been used to cover
the cost of the Unit 3 600-lb steam station valve repairs, Unit 3 Cooling
Water Booster Pump Repairs, and circuit breakers for the power
distribution system.
Unit 3 Cooling Tower Progress: All electrical equipment and mechanical equipment was
Life Extension tested and checked out for vibration. This work was completed on
EG1101 November 21.
Schedule: The fall outage work scope was completed on November 21
for 2010.
Units 1 & 2 Cooling Progress: The scope of work was completed on November 21 for 2010.
EG1102 Tower Life Extension Schedule: The fall outage work scope has been completed for this stage
of the project.
Progress: Started on the development of the project work scope
Unit 3 Turbine documents.
EG1103 Schedule: This project has been deferred until 2011-2012 fiscal year.
Inspection
Progress: Started on the development of the project work scope
Unit 3 Aux System documents.
EG1104 Schedule: This project has been deferred until 2011-2012 fiscal year.
Components
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Progress: Started on the development of the project work scope
document.
EG1106 Unit 3 Stack Repairs Schedule: This project has been deferred until 2011-2012 fiscal year.
Progress: Started on the development of the project work scope
Units 1 & 2 Life documents.
EG1107 Schedule: This is tentatively scheduled for the Spring Outage 2011.
Extension
Some of the work has been deferred until the 2011-2012 fiscal year.
Progress: The repair work has been completed.
Unit 1 Forced Outage Schedule: This work is complete and final disposition of the insurance
EG1108
Repairs reimbursement submittal is outstanding.
5.1 CIP Budget
Approved
Project Latest Estimate
Description Budget
Number ($ X 1000)
($ X 1000)
EG0801 MR Fire Protection System Upgrades 50 45
EG0904 MR & VS Arc Flash Analysis Phase II 125 75*
Miscellaneous Capital Equipment
EG1005 71 71
Replacements
EG1101 Unit 3 Cooling Tower Life Extension 398 380
Units 1 & 2 Cooling Tower Life
EG1102 173 150
Extension
EG1103 Unit 3 Turbine Inspection 348 348
EG1104 Unit 3 Aux System Components 113 113
EG1106 Unit 3 Stack Repairs 25 25
EG1107 Units 1 & 2 Life Extension 276 276
Unit 1 Forced Outage
EG1108 412** 412
Repairs
* $50K removed and put into O&M budget - $41K was actual Phase I cost. The remaining $75K was put into the
2010 O&M budget.
** This project was not budgeted for 2011.
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6.0 General Plant Information
Training:
During the month of November, the entire plant staff had training on the SPCC, NPDES Permit,
ARPP and the Storm Water Plan. These training sessions were site specific and were based on
the plant’s permit requirements. The training consisted of a quiz at the beginning of a topic then
some discussion as the quiz was being reviewed.
Plant employees continue with their General Physics safety training and environmental courses
to enhance their overall knowledge of permit and safety requirements. As the GPI courses are
being completed, the employee also reviews the Safety Manual and Procedures (SMP) for the
same topic, when applicable.
Topics discussed during the monthly safety committee meeting were reviewed by the entire staff.
This month’s safety topic was “Back Injury Prevention Tips”.
Other Events:
The Fall Outage was cleared for all three units at McKee Run on November 21, 2010. The units
were made available for dispatch after all final testing was completed on the work completed
during the outage.
Work is being finalized on the FY2011-2012 Budget. The final budget will be supplied to Pace
Global for review in early December. The final FY11-12 budget must be entered into HTE no
later than 1/3/10. Due to the amount of information needed to be inputted into the COD financial
software, a time schedule has been developed to ensure enough time is allocated for the data
entry process.
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Calendar of Events Date
Winter Capacity Period December 1, 2010 to February 28, 2011
McKee Run and VanSant Title V Annual Certification Due February 1, 2011
NOx Emissions Reconciliation Due March 1, 2011
SO2 Emissions Reconciliation Due March 1, 2011
SARA III Report March 1, 2011
Annual VanSant Black Start Test March 2011 (Exact Date TBD)
Units 1, 2, and 3 Spring Outage April 4, 2011 – May 30, 3011
Unit 11 Spring Outage Date to Be Determined
EIA-923 Report April 15, 2011
EIA-860 Report May 15, 2011
Fiscal Year 2010-20011 Ends June 30, 2011
PJM Summer Capacity Test Period June 1, 2011- August 31, 2011
McKee Run and VanSant Title V Semi-Annual Certification Due August 1, 2011
NOx Ozone Season Starts May 1, 2011
NOx Ozone Season Ends September 30, 2011
One Year Accident Free October 14, 2011
#1 Unit Annual Inspection October , 2011
#2 Unit Annual Inspection October , 2011
7.0 Summary of NAES Performance to Date
Plant Performance FY 2010-2011
Measure Month Year to Date YTD FY Maximum
Incentive Incentive
Commercial
0% 0.66% $63,262 $89,586
Unavailability (CU)
Safety 1 1 $8,398 $16,797
Environmental 0 0 $16,797 $16,797
Capacity Tests
Summer Winter Summer Winter
Completed
Unit 1 No No Yes Yes* $3,360 $3,360
Unit 2 No No Yes Yes* $3,360 $3,360
Unit 3 No No Yes Yes* $20,157 $20,157
Unit 11 No No Yes Yes* $6,719 $6,719
Total YTD
77.85% Total YTD Incentive $122,052 $156,775
Incentive %
Note - * Unit is expected to be in the PJM Winter Capacity Test Exemption Program
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Paj 110
APPENDICES
I. PJM INVOICE BREAKDOWN
The PJM bill is a record of all Electricity Transactions, Transmission Services, Ancillary Services and
Miscellaneous fees that allow the PJM to operate. Below is a list of the line items on the PJM bill including all
generator activity.
PJM Bill Line Items Gen Load Net
Day Ahead Energy $0.00 ($424,063.15) ($424,063.15)
Realtime Energy $0.00 $116,592.12 $116,592.12
Transmission Losses Credits $0.00 $52,835.44 $52,835.44
Network Integration Transmission Service Charges $0.00 ($261,318.00) ($261,318.00)
Inadvertent Interchange Charges $0.00 $1,474.19 $1,474.19
Regulation Charges $0.00 ($13,201.13) ($13,201.13)
Synchronized Reserve Charges $0.00 ($17,856.80) ($17,856.80)
Balancing Operating Reserves Charges $0.00 ($7,487.92) ($7,487.92)
Day Ahead Operating Reserves Charges $0.00 ($7,710.31) ($7,710.31)
Day-ahead Scheduling Reserve $0.00 ($35.08) ($35.08)
Synchronous Condensing Charges $0.00 ($29.83) ($29.83)
Reactive Services Charges $0.00 ($81,687.80) ($81,687.80)
Meter Correction Charges $0.00 $419.20 $419.20
Day-ahead Operating Reserve for Load Response $0.00 $0.00 $0.00
Balancing Operating Reserve for Load Response $0.00 $0.00 $0.00
Balancing Operating Reserves Credits $0.00 $0.00 $0.00
Day Ahead Operating Reserves Credits $0.00 $0.00 $0.00
Locational Reliability Charges $0.00 ($1,045,193.40) ($1,045,193.40)
Capacity Transfer Rights Credits $0.00 $1,689.30 $1,689.30
Capacity Resource Deficiency Credits $0.00 $0.30 $0.30
Demand Response and ILR Compliance Penalty Credits $0.00 $0.00 $0.00
RPM Auction Credits $970,188.00 $0.00 $970,188.00
Auction Revenue Rights Credits $0.00 $30,433.80 $30,433.80
Synchronized Reserve Credits $0.00 $0.00 $0.00
PJM Scheduling System Control and Dispatch Service Charges $0.00 ($9,628.94) ($9,628.94)
Transmission Owner Scheduling System Control and Dispatch
Service Charges $0.00 ($4,120.46) ($4,120.46)
Reactive Supply and Voltage Control from Generation Sources
Service Charges $0.00 ($33,790.23) ($33,790.23)
Reactive Supply Credit $29,467.58 $0.00 $29,467.58
Black Start Service Charges $0.00 ($1,284.59) ($1,284.59)
North American Electric Reliability Corporation (NERC) Charge $0.00 ($449.21) ($449.21)
Reliability First Corporation (RFC) Charges $0.00 ($820.75) ($820.75)
Expansion Cost Recovery Charges $0.00 ($438.00) ($438.00)
Transmission Enhancement Charges $0.00 ($9,673.22) ($9,673.22)
Black Start Service Credits $4,544.50 $0.00 $4,544.50
Non-Firm Point-to-Point Transmission Service Credits $0.00 $596.08 $596.08
Generation Deactivation $0.00 $794.40 $794.40
Market Monitoring Unit (MMU) Funding $0.00 ($281.14) ($281.14)
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Organization of PJM States, Inc. (OPSI) Funding $0.00 ($30.53) ($30.53)
FERC Annual Recovery $0.00 ($3,460.54) ($3,460.54)
PJM Annual Membership $0.00 ($5,000.00) ($5,000.00)
EFOR-P $0.00 $0.00 $0.00
DPL Settlement B $0.00 ($0.63) ($0.63)
PPA $0.00 $238.67 $238.67
$1,004,200.08 ($1,722,488.16) ($718,288.08)
II. LOAD, ALL IN ENERGY AND ALL IN COST OF SERVICE TABLE
Budget Load Actual Load Budget AIE Actual AIE Actual YTD AIE Budget AICS Actual AICS Actual YTD AICS
(MWh) (MWh) ($/MWh) ($/MWh) ($/MWh) ($/MWh) ($/MWh) ($/MWh)
Jul 77,912 83,163 $83.50 $90.72 $90.72 $92.25 $81.36 $81.36
Aug 76,267 78,755 $85.20 $82.76 $86.85 $89.62 $83.03 $82.17
Sep 64,317 66,782 $84.83 $82.73 $85.65 $90.04 $91.13 $84.79
Oct 58,076 56,452 $83.68 $79.72 $84.47 $89.77 $87.24 $85.27
Nov 54,220 54,396 $84.68 $82.56 $84.17 $91.53 $91.56 $86.28
Dec 58,125 $85.35 $93.59
Jan 60,136 $84.94 $92.76
Feb 54,199 $83.56 $91.20
Mar 56,334 $84.16 $90.46
Apr 52,554 $83.69 $91.16
May 58,744 $79.63 $85.58
Jun 67,331 $80.51 $96.23
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III. GLOSSARY
Energy Only Unit Cost ("EOU") accounts for the wholesale energy costs excluding capacity
obligations, capacity credits for Dover-owned generation, generation revenues, generating plant costs, the
black start ancillary services credit for the Van Sant plant, and revenues associated with the sale of
emission allowances. The AIE includes the costs from settling the hedged or forward transactions; the
energy bought on the ISO (Independent System Operator or PJM) day-ahead to cover the open position
(un-hedged); load following costs associated with balancing the actual load in the ISO real-time market;
energy management service related fees; the ISO transmission charges and credits to load serving entities;
the ISO ancillary services charges such as generation regulation, spinning reserve, and reactive power;
and the ISO administrative charges and cost of service recovery fees.
All In Cost of Service ("AICS") accounts for the net cost of wholesale power to the City of Dover
Electric Utility. The AICS starts with the AIE and adds the costs or credits from capacity obligations,
capacity credits for Dover-owned generation, generation revenues, generating plant costs, the black start
ancillary services credit for the Van Sant plant, and revenues associated with the sale of emission
allowances.
Black Start is a generating ancillary service that is the process of restoring a generating plant to service
without the support of an external power supply to power auxiliary equipment needed for start up
operations.
Capacity UCAP Obligated Purchased is the obligation and payment by all load serving entities in PJM
including Dover for the Unforced Capacity (UCAP) requirement from PJM that satisfies the PJM reserve
requirements.
Generation Capacity Credit: is the credit provided to generators for supply capacity to the system. The
price is determined by the PJM Reliability Pricing Market auction process that includes three auctions for
each capacity year.
Generation Production Margin accounts for the variable margin excluding variable O&M and
emissions. The Generation Production Margin is calculated by taking the PJM revenues credited to the
plant including any balancing charges or credits less the fuel costs. Generation Production Margin
includes both “Economic and reliability dispatch” and “Testing.” Economic and reliability dispatch
equals the margin achieved when Dover’s generating plants are dispatched by PJM for either economic
dispatch (the system energy price is greater than the Dover bid price) or reliability dispatch whereby PJM
pays the generating cost of the plants for the hours the plant is run to support the system. Generation
Testing equals the Generation Production Margin associated with testing. This is usually expected to be a
negative margin because the plant is potentially being dispatched / run when energy prices do not cover
its costs.
Non-Production Revenue equals the credits from PJM to Dover for Generation Capacity Credit, the
Black Start Revenue and the sales by Dover of Emission Allowances.
44