11-07-22 Special Council VDBO

CITY OF DOVER, DELAWARE SPECIAL COUNCIL MEETING Monday, November 07, 2022 at 5:15 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/wagkg1 Event number: 2532 427 7094 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. ADOPTION OF AGENDA 1. Evaluation of Bids - Demolition of Property at 235-239 West Loockerman Street, owned by SAG Holdings, LLC (Staff Recommends awarding the contract for demolition of 235-239 West Loockerman to Design Contracting.) ADJOURNMENT OF SPECIAL COUNCIL MEETING THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 1

Item 1. COMMITTEE ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Planning & Inspections Department DATE SUBMITTED: 10/28/2022 PREPARED BY: Eddie Kopp, Chief Code Enforcement Officer SUBJECT: Evaluation of Bid #23-0003PI: 235-239 W Loockerman St Demolition REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: David Hugg III, City Manager EXHIBITS: RFP, Addendum, Bid Tabulation, & Recommended Bid EXPENDITURE REQUIRED: $154,230.00 AMOUNT BUDGETED: $250.000 FUNDING SOURCE (Dept./Page in CIP & Budget): 110-11-16-20-000.53033 (Demolition Expenses) TIMETABLE: Contract to be issued upon final approval. RECOMMENDED ACTION: Staff recommends awarding the contract for demolition of 235-239 W Loockerman St to Design Contracting BACKGROUND AND ANALYSIS City Council ordered the building repaired or demolished on August 15, 2022. There has been no improvement to the building by the owner or interested parties. The building continues to worsen daily and poses a danger to the public. Phase I of the asbestos abatement is wrapping up. Phase II of asbestos will be in conjunction with the demotion of the building. Bids were solicited and advertised according to City Policy by the City’s Contract and Procurement Manager under Bid #23-0003PI. Four companies submitted bids. Three of the bids were complete and the potential vendors were deemed to be capable and competent; therefore, pricing was the determining factor in bid award. The lowest bidder did not fulfill all of the requirements requested during the RFP. Staff is recommending that the contract be awarded to Design Contracting. A summary of all are included in the packet. 2

Item 1. City of Dover October 4, 2022 To Whom It May Concern: The City of Dover will receive sealed bids on October 26, 2022, at 2:00 PM local time for the purpose of contracting for DEMOLITION OF A THREE‐STORY COMMERCIAL STRUCTURE WITH BASEMENT LOCATED AT 235‐239 WEST LOOCKERMAN STREET, BID NUMBER 23‐0003PI. The bid must be submitted with three (3) paper copies and one (1) electronic copy on either a CD/DVD or flash drive in a sealed envelope to: City of Dover Procurement Office, 710 William Street, Dover, DE 19904. All vendors must complete the Intent to Bid notice and send it via email to doverwhse@dover.de.us or by fax to (302) 736‐7178 if they intend to submit a bid. Any vendor not returning the form may not receive published addenda. Your submission is not revocable for ninety (90) days following the response deadline indicated above. LATE SUBMISSIONS: A bid received after the closing date and time for receipt of the bids is late and shall not be considered. It is the responsibility of the submitter to ensure that the bid is received prior to the closing date and time. QUESTIONS: If you have questions concerning this Intent to Bid, they must be made in writing and emailed to me at doverwhse@dover.de.us. All questions must be submitted no later than October 13, 2022. All questions will be compiled and answered in the form of an addendum and will be emailed to all prospective bidders who return the attached ITB notice and will be posted on the City of Dover web site, https://www.cityofdover.com/bid‐procurement. All changes or corrections to this Intent to Bid will be handled by addenda issued by the Purchasing Office. The receipt of all addenda must be acknowledged in the bid submission. The City of Dover reserves the right to request corrections, clarifications, and/or additional information pertaining to the bidder’s response. Bids will be opened publicly at the time and place designated in this letter. All bids will be opened in the presence of the Procurement Manager or his/her designee. The main purpose of the bid opening is to reveal the name(s) of the bidder(s), not to serve as a forum for determining the low bidder(s). 3

Item 1. The contract shall be awarded within 90 days of the closing date to the bidder who is determined in writing to be most advantageous to the City. All prices must be held firm for a minimum of 90 days from the date of the bid opening. The bids and summaries shall not be open for public inspection until after receipt of a fully executed contract. Public employees and elected officials must discharge their duties impartially so as to assure competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of City procurement. Dover Code Article II Section 30 (Appendix A of this policy), establishes standards of ethical conduct among public officials and employees. Vendors participating in the City procurement will be disqualified from the procurement if the employee, official or vendor is found to be in violation of the City’s ethical standards and a referral of the matter will be presented to the Ethics Commission. Please reference the City of Dover Purchasing Policy if you have any questions at: https://evogov.s3.amazonaws.com/media/27/media/47170.pdf The City of Dover reserves the right to waive technicalities, to reject any or all submissions, or any portion thereof, to advertise for new bids, to proceed to do the work otherwise, or to abandon the work, if in the best interest of the City. All vendors must completely fill out, sign, date, and return the attached “Consent for Disclosure Under the Freedom of Information Act (FOIA)” form with their submission. Failure to return the completed form will be deemed consent to the disclosure of all information included in the submission after the receipt of a signed contract or issuance of a purchase order. Any and all proprietary information contained within the bid must be isolated and clearly marked. The cover must indicate that the bid contains such information. Minority, women, veteran, service‐disabled, veteran, and individuals with disabilities owned vendor preference shall be three percent (3%) of the value of the award. The vendor must identify qualification and claim to the preference on the submitted bid documents. The vendor must provide authoritative proof of minority ownership such as identification in the certification directory maintained by the State of Delaware Office of Supplier Diversity to qualify for this preference. This preference is to be considered as a stand‐alone and cannot be added to any other preference that may be allowed. This preference shall not apply to subcontractors. Local vendor preference shall be considered for materials, equipment, construction contracts, and utility contracts. Local vendor preference shall be three percent (3%) of the annual value of the award. The term local vendor is defined as a gradually increasing range with preference assigned as follows: Rule 1: Vendor located within the city limits of the City of Dover. Rule 2: Vendor located within Kent County, Delaware (applicable only if no vendor qualifies under rule 1) 4

Item 1. Rule 3: Vendor located within the State of Delaware (applicable only if no vendor qualifies under rules 1 & 2) In the event that no vendor qualifies under rules 1, 2, or 3, no local vendor preference will be awarded. The vendor must identify qualification and claim to the preference on the submitted bid documents. This preference is to be considered as stand‐alone and cannot be added to any other preference that may be allowed. A bid bond or certified check in the amount equivalent to ten percent (10%) of the proposal amount shall be required with each proposal. Acceptable bid security shall be limited to a bid bond in a form satisfactory to the City underwritten by a company licensed to issue bid bonds in this state or a bank certified check. If a bid does not comply with security requirements, it shall be rejected as being non‐responsive. The check or bid bond of the bidder to whom the contract is awarded will be forfeited to the City of Dover as liquidated damages in case the contract and performance bond are not executed within fifteen days after receiving official notification of award. A performance bond shall be required from the successful bidder for a construction contract. Such a bond shall be for the full amount of the contract. If the contractor fails to provide such a bond or a binder within fifteen days of the award of the contract, the award of the contract or the contract shall be void. The bond shall be released by the City of Dover upon successful completion of the contract and upon a detailed inspection of the contracted work. In the event the contractor does not fulfill its obligations under the terms and conditions of this contract, the City of Dover may contract for an equivalent product on the open market. Any difference in cost between the contract prices herein and the price of open market product shall be the responsibility of the contractor. Under no circumstances shall monies be due the contractor in the event open market products can be obtained below contract cost. Any monies charged to the contractor may be deducted from an open invoice. Neither the contractor nor the City of Dover shall be held liable for non‐performance under the terms and conditions of this contract due but not limited to, government restriction, strike, flood, fire, or unforeseen catastrophe beyond either party's control. Each party shall notify the other in writing of any situation that may prevent performance under the terms and conditions of this contract. Vendors must provide references to the City of Dover upon request. Vendor references may be checked to verify the bidder’s ability to perform the contract requirements, the quality of work, and the ability to meet obligations. ENVELOPES MUST BE MARKED “DEMOLITION OF A THREE‐STORY COMMERCIAL STRUCTURE WITH BASEMENT LOCATED AT 235‐239 WEST LOOCKERMAN STREET, BID NUMBER 23‐ 0003PI.” No faxed or emailed bids will be accepted. 5

Item 1. The City of Dover shall have the right to reject any or all bids if deemed to be in the best interest of the City, such as but not limited to local vendor preference and minority vendor preference while awarding. Sincerely, Barry Wolfgang Contract and Procurement Manager City of Dover (302) 736‐7795 www.cityofdover.com 6

Item 1. City of Dover INTENT TO BID NOTICE 23-0003PI ITB Number: ________________________ October 26, 2022 @ 2:00 P.M. ITB Opening: __________________________ Description: __________________________________________________________________ Demolition of 235-239 West Loockerman Street, Dover Delaware If you are interested in the Intent to Bid described above, you can download it in Adobe PDF format from our web site http://www.cityofdover.com/bid-procurement. Any amendments or other additional information related to this solicitation will be posted with the original document on the web site. If you do not have internet access and want to receive this Intent to Bid, all subsequent amendments, or additional information on the bid package, please provide the requested information to: The City of Dover Purchasing Office 710 William Street Dover, DE 19904 Fax: (302) 736-7178, attention Procurement Manager E-mail: doverwhse@dover.de.us Please complete the following and return this form to the City of Dover Purchasing Office. Company: Vendor Response /Request No submission at this time, please retain on Address: vendor list Please send complete bid package Contact: I will download the bid package Phone: I intend to submit Email: I do not intend to submit Other: 7

Item 1. CONTRACT DOCUMENTS AND SPECIFICATIONS FOR THREE-STORY COMMERCIAL STRUCTURE WITH BASEMENT DEMOLITION 235-239 WEST LOOCKERMAN STREET DOVER DE 19904 ITB #23-0003PI CITY OF DOVER P O BOX 475 DOVER, DE 19903 8

Item 1. CONTENTS THREE-STORY COMMERCIAL STRUCTURE WITH BASEMENT DEMOLITION 235-239 WEST LOOCKERMAN STREET CITY OF DOVER BID NO. 23-0003PI SECTION 1 - PROJECT SPECIFICATIONS PAGE 1.0 Scope of Services 3 1.1 Description of Work 3 1.2 Contractors Plan 3 1.3 Condition of Structure 4 1.4 Protection 4 1.5 Damages 4 1.6 Traffic 4 1.7 Pollution Controls 5 1.8 Building Demolition 5 1.9 Fill 6 1.10 Statement of Qualifications 7 SECTION 2 – QUALIFICATIONS 2.0 Qualifications of Candidates 7 2.1 Obligations of the Candidate 8 2.2 Liquidated Damages 8 2.3 Criteria for Award 8 2.4 Time Provisions 8 2.5 Assignment of Contract 8 2.6 Indemnification 8 2.7 Building Permits 8 2.8 Insurance Coverage 8 SIGNATURE SHEET 9 BID SHEET 10 BIDDER’S CHECK LIST 10 2 9

Item 1. BID #23-0003PI SECTION 1 - PROJECT SPECIFICATIONS 1.0 SCOPE OF SERVICES The City of Dover is seeking a qualified and competent contractor to demolish and remove a three-story commercial structure with a basement, all junk, debris, litter, fences, or other materials located at 235-239 West Loockerman Street, Dover, DE. Per the City of Dover Code of Ordinances, Part II, Chapter 22, Article XI, Section 22-381, Dangerous Buildings Ordinance, the Dover City Council has determined this property to be a dangerous dwelling and all structures must be taken down and completely removed. The following information should be of assistance in developing a bid. If you have any questions, please contact Mr. Barry Wolfgang, Contract and Procurement Manager at (302) 736-7795. All technical questions must be emailed to doverwhse@dover.de.us. 1.1 DESCRIPTION OF WORK 1.1.1 Demolition work requires removal and disposal off-site of the following: 1.1.2 Three story commercial structure, including all items inside. 1.1.3 Building footing area is to be backfilled with clean fill dirt, compacted, graded, and seeded after all basement walls and footers have been removed. 1.1.4 Disconnect water, sewer, electric and telephone services. An inspection of the capped sewer line which must performed above grade must be made by a City of Dover Building Inspector. 1.1.5 A demolition permit is to be obtained from the City prior to any work being done on the property . There will be no charge for the permit. A final inspection will be performed by a Building Inspector. 1.1.6 Any salvageable items of value left after the owner has removed what he/she wants in the building(s) shall then become the property of the Contractor. 1.1.7 Storage or sale on-site of removed salvageable items will not be permitted. 1.1.8 The use of explosives will not be permitted. 1.1.9 All asbestos containing material, if any, will be removed from the structure(s) by a separate contract prior to and during the demolition of the structure(s). Demolition Contractor will be required to work with the asbestos abatement contractor. 1.2 CONTRACTORS PLAN 1.2.1 Contractor shall include with their bid, a brief narrative description of how they plan to complete the project. The plan shall include the technique that will be used to demolish the building(s), as well as the equipment that will be used to demolish the buildings and haul them away. 3 10

Item 1. 1.3 CONDITION OF STRUCTURES 1.3.1 The City assumes no responsibility for actual condition of structures to be demolished. 1.4 PROTECTION 1.4.1 Provide passageways around the areas of demolition to ensure safe passage of persons in the area. 1.4.2 No part of the buildings may be left in an unsafe condition. If any danger is imminent, the contractor shall rope off or place barricades around the area. 1.4.3 Protect existing trees and vegetation adjacent to the demolition areas. With written permission of the City, some vegetation may be removed to facilitate demolition of the house, if necessary. 1.5 DAMAGES 1.5.1 Should adjacent property be damaged in any manner, the Contractor shall stop work immediately and contact Mr. Eddie Kopp, Code Enforcement Supervisor, (302) 736-7010. 1.5.2 Contractor shall promptly repair damages caused to adjacent facilities, property, streets, and sidewalks by demolition operations as directed by the City and at no cost to the City. 1.6 TRAFFIC 1.6.1 Conduct demolition operations and the removal of debris to ensure minimum interference with roads, streets, walks, and other adjacent occupied or used facilities. Loockerman Street and South New Street will need to be closed during demolition. This closure will need to be coordinated with Dover Police Department and the Delaware Department of Transportation. 1.6.2 Do not close or obstruct streets, walks, or other occupied or used facilities without permission from authorities having jurisdiction (Dover Police Department & DelDOT). Provide alternate routes around closed or obstructed traffic ways, if required by governing regulations. 1.6.3 The contractor shall maintain traffic in the project area to the satisfaction of the applicable local regulatory agencies, the local public agency, and the City. Unless otherwise specified within the Contract Documents, the Contractor must maintain pedestrian and vehicular traffic. It shall be the sole responsibility of the Contractor to keep the local regulatory agencies, (including but not limited to, the Police and Fire Departments) notified at least 72 hours in advance of changes in traffic patterns. The Contractor shall supply, install, maintain, adjust, move, relocate and store all signs, suitably lighted barricades, sidewalk sheds, traffic cones, warning lights and traffic delineators, as necessary to carry out the traffic routing plan and maintain vehicular and pedestrian traffic, to keep people, animals, and vehicles from excavations, obstacles, etc. 1.6.4 Signs shall be adequate from the regulation safety and convenience of traffic and pedestrians. The Contractor may be required to employ certified flagger(s) and take other such reasonable means or precautions as required to prevent damage or injury to other property, and to minimize to public nuisance by construction operations. 1.6.5 The Contractor shall observe and obey all local and state laws, ordinances, regulations, and permits in relation to the obstruction of a street, keeping passageways open and protecting pedestrians. 4 11

Item 1. 1.6.6 Suitably lighted barriers or barricades shall be furnished by the Contractor and put up and maintained at all times, during the night and daytime, around all open ditches, trenches, pedestrian walkways, excavations, or other work potentially dangerous to pedestrians. Such barricades shall be securely constructed, supported, and braced at least 3 feet high above the ground. Barricades shall be placed on all sides and throughout the entire length and of all open ditches, trenches, excavations, or other work, which must be barred to the general public. Barricades shall be properly painted to the satisfaction of the owner in order to retain a high degree of visibility to vehicular and pedestrian traffic. 1.6.7 Should the contractor or his employees neglect to set out and maintain barricades or lights, as required in these specifications, the City immediately and without notice, may furnish, install, and maintain barricades or lights. The cost thereof shall be borne by the contractor and may be deducted from any amount due or to become due to the contractor under this contract. 1.6.8 The contractor will be held responsible for any damages that the local public agency, owner, their heirs or assigns may have to pay as consequence of the contractor’s failure to protect the public from injury, and the same may be deducted from any payments that are due, or may become due, to the contractor under this contract. 1.6.9 Provide a traffic director and certified flagger(s) as required by the local regulatory agencies. 1.7 POLLUTION CONTROLS 1.7.1 Use of water sprinkling, temporary enclosures, and other suitable methods as necessary to limit the amount of dust and dirt rising and scattering in the air, to the lowest level of air pollution practical for the condition of work. Comply with the governing Clean Air regulations. Do not use water where it may create hazardous or objectionable conditions such as pollution, ice, or flooding. 1.7.2 Clean adjacent improvements including walks and streets of all dust, dirt and debris caused by demolition operations, as directed by governing authorities. Return adjacent areas to condition existing prior to the start of the work. 1.8 BUILDING DEMOLITION 1.8.1 Demolish the building(s) completely and remove all debris and rubble from the site. Use such methods as required to complete the work within the limitations of governing regulations. 1.8.2 Proceed with demolition in a systematic manner from the top of the structure to the ground and from the rear to the front of the structure(s). Complete demolition work above each floor or tier before disturbing any of the supporting members on the lower levels. 1.8.3 Demolish concrete and masonry in small sections. 1.8.4 Remove structural framing members and lower to ground, by means of hoists, derricks, or other suitable methods. 1.8.5 Locate demolition equipment throughout the structure and remove materials so as to not impose excessive loads to supporting walls, floors or framing. 5 12

Item 1. 1.8.6 Demolish basement/foundations, other waits, and footings. Remove basement access in sidewalk on South New Street and replace with fill material and City approved sidewalk. 1.8.7 The use of swinging weight, clamshell bucket, power shovel, bulldozer or other mechanical contrivance for the purpose of demolition shall be permitted. 1.8.8 Where a swinging weight or other mechanical contrivance is used, a protected zone of demolition at least one and one-half times the height of the structure or portion thereof being so demolished shall be maintained around the points of impact. The supporting cables shall be of such length or shall be so restrained that it is not possible for the weight to swing against any structure other than the structure being demolished. 1.8.9 Where a clamshell bucket is being used, a safety zone shall be maintained within 25 feet of the line of travel of the bucket. 1.8.10 No materials shall be dropped to any point lying outside the exterior walls of the structure unless the area is effectively protected. 1.8.11 Columns, beams and other structural members which are being dismembered shall not be under any stress other than their own weight during removal and shall be chained or lashed in place to prevent any uncontrolled swinging or dropping. Large structural members shall not be thrown or dropped but shall be carefully lowered from the building. 1.8.12 All rubbish and debris shall be kept thoroughly wetted down to prevent dust and dirt from rising or spreading. 1.8.13 Burning on-site will not be permitted. 1.8.14 Blasting will not be permitted on the project site. 1.8.15 Upon completion of all demolition work, the contractor shall repair any streets, sidewalks, or other features scheduled to remain, that have been damaged due to this demolition, to a condition equal to or better than their preexisting conditions. Materials used for repair shall be of like kind and of the thickness, width, length, etc. as the original, except that, asphalt may be used to replace concrete only if so ordered by the City and/or the local authorities. 1.8.16 The contractor shall be responsible for the protection and preservation of all municipal and public utilities traversing the project site, the protection of manholes and manhole covers, valve boxes and other devices serving buildings in the area and shall pay all costs of repair in the event of damage caused by his work. 1.8.17 The contractor shall not remove barricades until approval to do so is granted by the City. 1.9 FILL Provide all fill necessary to bring the existing grades under the demolished building to be level with the adjacent present grades. Fill to be compacted in 6-12” lifts and left clean. Material shall be clean, well-graded sand and gravel, free of organic matter, rubble, frost and all deleterious substance. Fill shall contain no rocks over 4” in the greatest dimension. Fill shall be compacted in lifts no greater than 12 inches per lift. 6 13

Item 1. 1.10 STATEMENT OF QUALIFICATIONS Please answer the following questions regarding your company’s past performance on similar projects. Attach a financial statement or other supportive documentation. Failure to reply to this instruction may be regarded as justification for rejecting a bid. A. Number of years in business: __________________________________________ B. Number of personnel employed: Part time _______________________________________ Full time _______________________________________ C. List three contracts of this type/size your firm completed within the last three years: Project Date Contact Person Phone No. D. SUBCONTRACTORS: If subcontractors are to be used, please list firm name, address, name of principal, and phone number below or on a separate sheet. Also indicate portion or section of work subcontractor will be performing. Company name Address Principal Phone Additional information may be requested subsequent to your responding to this bid request. 2.0 QUALIFICATIONS OF CANDIDATES: The City may make such investigations as deemed necessary to determine the ability of the candidate to perform the work and the degree to which any candidate meets the criteria for award listed herein. 7 14

Item 1. 2.1 OBLIGATIONS OF THE CANDIDATE: At the time of the opening of bids, each candidate will be presumed to be thoroughly familiar with the specifications, the various sites, the City's requirements, and the objectives for each element of the project item or service. 2.2 LIQUIDATED DAMAGES: Liquidated damages for late completion will be $500.00 per day. 2.3 CRITERIA FOR AWARD: This Intent to Bid does not necessarily contemplate an award based solely on price. Rather, the City reserves its rights to reject any or all bids or any portion thereof that may determine to be the best value and overall contract. 2.4 TIME PROVISIONS: The content of any bid submitted is to remain valid and available to the City for ninety (90) days from the day bids are due. 2.5 ASSIGNMENT OF CONTRACT: The successful candidate agrees that he will not assign, transfer, or subcontract any portion of the award, unless indicated. 2.6 INDEMNIFICATION: Contractor shall not assert any claim arising out of any act or omission by any agent, officer or employee of the City in the execution or performance of this Agreement against any such agent, officer or employee. The contractor expressly agrees to at all times indemnify, defend and save harmless the City of Dover and its respective officers, agents, and employees on account of any and all demands, claims, damages, losses, litigation, financial costs and expenses, including counsel's fees, and compensation arising out of personal injuries (including death), any damage to property, real or personal and any other loss, expense or aggrievement directly or indirectly arising out of, related to or in connection with the project and the work to be performed hereunder by the contractor, its employees, agents, subcontractors, material suppliers, or anyone directly or indirectly employed by any of them. The contractor shall and does hereby assume and agree to pay for the defense of all such claims, demands, suits, proceedings and litigation. The provisions of this paragraph shall survive the expiration or early termination of this agreement and shall not be limited by reason of any insurance coverage. 2.7 BUILDING PERMIT FEES: The contractor is responsible to obtain demolition permits at no cost. 2.8 INSURANCE COVERAGE: The contractor must submit a certificate of insurance coverage which identifies the limits of specific coverage for the business with their bid submission. 8 15

Item 1. CITY OF DOVER BID NO. 23-0003PI SIGNATURE SHEET To the City Contract and Procurement Manager Dover, Delaware This certifies that the undersigned has examined the location of: Three-Story Commercial Structure with Basement Demolition 235-239 West Loockerman Street Dover DE 19901 and hereby declares that they have carefully examined the specifications and project site and has satisfied themselves as to all the quantities and conditions and understands that in signing this bid they waive all rights to plead any misunderstanding regarding the same. The undersigned further understands and agrees that they will furnish and provide all the necessary material, machinery, implements, tools, labor, services, and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to carry out the contract and to accept in full compensation therefore the amount of the contract as agreed to by the contractor and the City. NOTE: Unit prices for all items, all extensions, and total amount of bid, shall be shown, and be written in ink or typed. Show unit prices in figures only. Figures written to the right of the dot (decimal) in the dollars column shall be considered as cents. The bidder is hereby advised that by signature of this bid they are deemed to have acknowledged all requirements and signed all certificates contained herein. ** Receipt is hereby acknowledged of addendum(s) No. (s) _______________ , _______________ & ______________ SIGNATURE OF AUTHORIZED OFFICIAL(s) _______________________ ______________________ _____________________________ ________________ FIRM NAME _______________ ___________________ (ADDRESS) _____________________ _____________ TELEPHONE NUMBER EMAIL ADDRESS 9 16

Item 1. BID SHEET Three-Story Commercial Structure with Basement Demolition CITY OF DOVER BID NO. 23-0003PI THE CITY OF DOVER RESERVES THE RIGHT TO AWARD THIS CONTRACT BASED ON WHICH BID IS MOST ADVANTAGEOUS TO THE CITY. ITEM DESCRIPTION QTY UNIT DOLLAR NO. AMOUNT 1. LUMP SUM BID FOR COMPLETE DEMOLITION 1 LS $ AND REMOVAL OF THE THREE-STORY COMMERCIAL STRUCTURE, BASEMENT, ALL JUNK, DEBRIS, LITTER FENCES, & VEGETATIVE OVERGROWTH AT 235-239 LOOCKERMAN STREET Local Vendor Preference (Circle one): Rule 1 Rule 2 Rule 3 None Minority Vendor Preference (Circle one): Yes No I SHALL BEGIN WORK WITHIN FOURTEEN (14) DAYS AFTER NOTICE TO PROCEED IS RECEIVED AND COMPLETE WORK WITHIN THIRTY (30) DAYS. BIDDER’S CHECK LIST The bidder’s attention is especially called to the following items: A. SIGNATURE SHEET To be filled in and signed by the bidder and returned with the bid. B. BID SHEET The unit prices, extensions and total amounts bid must be shown in the spaces provided and returned with the bid. C. CONTRACTOR’S PLAN (not a form) As stated on Page 3, paragraph 1.2, Contractor shall include with their bid, a brief description of how they plan to complete the project. The plan shall include the technique that will be used to demolish the building(s), as well as the equipment that will be used to demolish the building(s) and haul it away. D. STATEMENT OF QUALIFICATIONS To be filled in and returned with the bid. E. CERTIFICATE OF INSURANCE A copy of the contractor(s) insurance coverage must be included in the submission. Note: There may be a large amount of unclaimed debris inside of the house. All demolition costs must include the disposal of this material. 10 17

Item 1. PRE-DEMOLITION CONDITION ASSESSMENT REPORT FOR 237 AND 239 WEST LOOCKERMAN STREET DOVER, DELAWARE September 2022 Prepared For THE CITY OF DOVER, DELAWARE Prepared By 550 S. BAY ROAD, DOVER, DELAWARE 19901 (302)734-9188 18

Item 1. CONTENTS I. EXECUTIVE SUMMARY .......................................................................................................................... 1 II. PURPOSE AND SCOPE ........................................................................................................................... 1 A. General Description .......................................................................................................................... 2 B. Documents Reviewed ....................................................................................................................... 2 C. Limiting Considerations .................................................................................................................... 2 III. OBSERVATIONS ................................................................................................................................. 2 A. Building Construction:....................................................................................................................... 2 B. Hazards: ............................................................................................................................................ 2 C. General Structural Condition: ........................................................................................................... 3 IV. DEMOLITION RECOMMENDATIONS ................................................................................................. 4 Photo Logs: 5 I. EXECUTIVE SUMMARY Century Engineering, LLC, (Century) performed a site observation of the buildings at 237 and 239 West Loockerman Street, Dover Delaware on September 13, 2022. This building experienced a fire in March 2022 and sustained significant structural fire damage in the southwest portion of the structure, and water damage throughout the rest of the building. Now condemned, the building is to be demolished. The purpose of the site visit was to evaluate the structural integrity of the damaged building and identify areas of concern that could compromise or damage the adjacent building at 231 West Loockerman Street, which was not damaged during the fire and is to remain in place. Buildings 237/239 are constructed as one building with common exterior walls and commercial façade facing Loockerman Street. It was determined that 237/239 are not directly in contact with 231 and have a physical gap of approximately 4-inches separating the two buildings. II. PURPOSE AND SCOPE The pre-demolition structural condition assessment is performed to better understand the present condition of the building and confirm that demolition activities may be performed safely, and that the chances of unplanned collapse are minimized. The report has been prepared in accordance with EM-385- 1-1, USACE Safety and Health manual, 30 November 2014. This report is based on the observations or Walter J. Hoey, P.E., and Richard A. Beard, P.E., Senior Structural Engineer. 19

Item 1. City of Dover Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street A. General Description Our inspection is a “walk-through” visual-type assessment performed by qualified personnel. No material testing (destructive or otherwise) or calculations were performed to determine the adequacy of the original design. Our Structural Condition Assessment is intended to be a general, overall “snapshot” of the building on the date the inspection was performed. It will not be a technically exhaustive or detailed evaluation of existing conditions. B. Documents Reviewed There were no record drawings provided or reviewed for this building. C. Limiting Considerations Century has performed a visual inspection of the building included in this report. As stated, no demolition or exposure of covered structural elements was performed. Hidden or latent unobserved conditions may exist that cannot be seen or included in this report. Photographs provided are to show general conditions. HAZMAT (asbestos, etc.) investigations shall be by others and are not specifically covered by this report. Hazards noted in this report are visual observations and may not be all inclusive. III. OBSERVATIONS A. Building Construction: The building is a constructed as one structure with a central demising wall running the length and height of buildings 237/239 in a north south orientation, perpendicular to Loockerman Street. The exterior walls and the demising wall are load bearing brick masonry supporting steel and timber girders placed in an east west orientation. Timber floor joists, supported by the masonry walls and girders, run in a north south direction for the first, second, and third floors and for the third floor ceilings. Roof construction consists of timber trusses placed in an east west direction and supported by the exterior and demising walls. Both 237 and 239 have a full basement with both interior and exterior access. B. Hazards: Several hazards that may impact demolition operations were noted:  The floors in some areas are covered with thick debris preventing the identification of holes or weak spots in the flooring.  Evidence of mold was noted in the basement.  The top portion of the west masonry wall is unsupported at areas where the roof trusses have been destroyed by the fire. Without the lateral support of the roof, this section of wall has the potential to fall to the sidewalk below under strong winds or from settlement within the building.  Water damage has caused ceiling tiles and plaster to fall on the floors.  The brick masonry chimney on the north side of the building contains large longitudinal cracks on two sides and has the potential to fall. Page |2 20

Item 1. City of Dover Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street  Hazardous materials cannot be segregated due to the partial collapse of portions of the building and the fire and water damage throughout. C. General Structural Condition: Overall, the power has been turned off to both buildings. However, at the time of this site visit, the power had not been disconnected. Water is still on and running out of damaged hot-water radiators in Building 237. The city is working to get the water turned off at the main water valve(s) on Loockerman and Queen Streets. Natural gas has been turned off to the building. However, the gas lines and meters are still connected at the rear of the building. Building 239: Fire damage is primarily contained to the southern section of the structure and extends from the first floor through the roof, compromising all elements. Floors have been weakened by fire damage and from water saturation. Portions of floors are missing, especially at the southeast corner of the structure. Second floor joists display severe charring and section loss toward the front of the building. The roof has suffered significant fire damage and burned through in numerous locations. Roof joists have been compromised or completely destroyed in some areas. Access to the roof was not possible at the time of this site visit. Brick masonry foundation walls are visible in the basement. These walls appear sound and undamaged from the fire and water. However, mold is visible throughout the basement, including black mold on the walls and ceilings and an unknown white mold resembling cotton candy hanging from the first floor joists. The brick chimney located on the exterior of the rear (north) wall contains large vertical cracks on the east and west sides. These cracks extend from the first floor to the top of the chimney. This element presents a hazard to the existing undamaged building to remain located just to the north of building 239. Building 237: Extensive water damage is noted in building 237. Floors are covered with ceiling tiles and other ceiling construction having failed from being saturated with water. The majority of the damage appears to be smoke damage on the first floor and some minor fire damage to the ceiling in the front room. Page |3 21

Item 1. City of Dover Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street IV. DEMOLITION RECOMMENDATIONS Considering buildings 237/239 are not attached to any of the adjacent buildings, it appears that demolition of the fire damaged buildings can be performed with some precautions.  Demolition methods should consider the use of a backhoe type equipment with a claw attachment. This equipment should be positioned on Queen Street, pulling down the building from west to east.  The contractor should consider installing cables between the east and west exterior walls of the building to prevent unintentional or sudden collapse of the building, to control the demolition of the walls and to avoid movement toward structures to remain.  The damaged chimney on the north end of the building should be carefully demolished to prevent the structure from falling on the building directly to the north.  Care should be exercised with removal of the easterly wall adjacent to building 231 to ensure it does not collapse or kick back to the east during removal of the floor joists or the wall itself.  Foundation walls should be removed with care following the removal of floor joists and girders. Temporary bracing is recommended to prevent their unintentional failures. We recommend the foundation walls be removed to 1-foot below finished grade and the area backfilled to finished grade.  The basement floors should be broken up to allow drainage prior to backfilling. The basement doors within the sidewalk should be removed, the utility well backfilled, and the surface finished with a concrete sidewalk to match the surrounding sidewalk.  All basement areas should be backfilled with clean fill as soon as possible to prevent collapse of the adjacent areas. This operation should be performed whether the foundation walls are removed or not. Temporary shoring may be required to maintain the integrity of the surrounding sidewalks and buildings.  Heavy loads, such as dumpsters and vehicles, should not be allowed on the sidewalks to prevent additional lateral loads on the foundation walls, especially as demolition progresses.  The east brick foundation wall is anticipated to be a separate structure from building 231. However, the footings of two buildings may be in contact or cast together. Additionally, the two foundation walls may have some shared elements that will only be revealed during demolition. It is recommended to have a structural engineer on site during demolition to observe the progress and ensure the operation is not compromising the buildings to remain. Page |4 22

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #1 – South Elevation facing West Loockerman Street Photo #2 – West Elevation facing South New Street Page |5 23

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #3 and #4 – Separation Between Adjacent Building on West Loockerman Street Page |6 24

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #5 - Rear Alley Looking East Photo #6 - Rear Alley Looking West Page |7 25

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #7 - Rear Basement Access to Building 237 Photos #8 – Rear Alley looking East Page |8 26

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #9 - Building 239 - First Floor Photo #10 – Building 239, Second Floor Joists Severely Burned Page |9 27

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #11 – Third Floor Fire Damage Photon #12 – Third Floor Ceiling and Roof Damage P a g e | 10 28

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #13 – Roof Rafters Burned Through – Roof Open to Daylight Photo #14 - Mold Growing on Walls in Basement P a g e | 11 29

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #15 - Mold Growing on Ceiling in Basement Photo #16 - Building 237 – First Floor P a g e | 12 30

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #17 - Building 237 – Lower Level Photo #18 - Building 237 – Basement with Mold on Walls P a g e | 13 31

City of Dover Item 1. Pre-Demolition Structural Condition Assessment 237 and 239 West Loockerman Street Photo #19 - Building 237 – Second Floor Gas Hot-Water Furnace in Mechanical Closet (Similar Gas Hot-Water Furnace on Third Floor) P a g e | 14 32

Item 1. 23-0003PI Questions FAD Management 1. Just so we are clear, there has been no asbestos survey or abatement done and that is the responsibility of the winning bidder? The City of Dover will be paying for a separate contract for asbestos abatement. The winning bidder will be required to work with the asbestos abatement contractor during the demolition work. FAD Management 1. Just so we are clear, there has been no asbestos survey or abatement done and that is the responsibility of the winning bidder? The City of Dover will be paying for a separate contract for asbestos abatement. The winning bidder will be required to work with the asbestos abatement contractor during the demolition work. Design Contracting 1. What is the schedule for demolition? Demolition would start as soon as the bid is approved by council. We intent to act quickly after receiving the bids back to get the approval. The city wants the building demolished before the freezing temperatures begin. 2. Are footings and foundations to remain or be removed? Does the basement floor get removed? As much of the footings and foundation should be removed if safe to do so. The basement should be removed if safe to do so and it doesn’t affect the adjacent buildings. 3. Do you have specs for backfill? This should be included in the bid. 4. How do you want to leave the site after demolition? Topsoil & seed or stone for parking? Graded with topsoil and seed. 5. Any permanent fence after final grading? 33

Item 1. No fence is required F.R. Beinke 1. The sidewalk panels along the wall on both streets will need to be replaced when the basement walls are removed. All sidewalks will need to be in a like or better condition at the time of demolition. Any damaged or removed sidewalk will need to be replaced. 2. The brick sidewalk at the corner of the building nearest the intersection will have to be removed and reset after the basement walls are removed. This is in the historic district all brick associated with the sidewalk will need to be replaced with the same brick that was removed. 3. The footer along the party wall can remain so as to avoid undermining the wall of the adjacent building. The footer should be removed according to the recommendation from the engineering report attached to the bid. 4. Please define whether the abatement or the demo contractor removes the Universal Wastes such as refrigerants. The demolition contractor will be responsible for universal waste. Asbestos will be removed from a separate contractor hired by the city. 5. Please confirm that the City will remove, store and re-install the street light and horse tie on New Street. The street light removal can be requested prior to demolition. 34

City of Dover Item 1. Sealed Bid Tabulation ITB Number: 23-0003PI ITB Due Date: October 26, 2022 @ 2:00 PM ITB Title: Demolition of 235-239 West Loockerman Street, Dover, DE Vendor Name Price Bid Comments Signature sheet included: YES Dependable Construction Quote sheet included: YES William Holley $112,250.00 Contractor’s plan included: YES 300 Cornell Drive, Suite A-2 Minus 3%= Statement of qualifications included: YES Wilmington, DE 19801 $108,882.50 Insurance Certificate Included: NO BID BOND 302-421-9152 Local/Minority vendor preference: MINORITY Signature sheet included: YES Design Contracting Quote sheet included: YES Andrew Diffley $159,000.00 Contractor’s plan included: YES PO Box 25125 Minus 3%= Statement of qualifications included: YES Wilmington, DE 19899 $154,230.00 Insurance Certificate/Bid Bond Included: YES 302-429-6900 Local/Minority vendor preference: MINORITY Signature sheet included: YES Gateway Construction, Inc. Quote sheet included: YES Mark Kohout $320,000.00 Contractor’s plan included: YES 3527 Forrest Ave MINUS 3%= Statement of qualifications included: YES Dover, DE 19904 $310,400.00 Insurance Certificate/Bid Bond Included: YES 302-672-7942 Local/Minority vendor preference: LOCAL RULE 2 Signature sheet included: YES Sunnyfield Contractor’s Quote sheet included: YES John Bartsch $164,900.00 Contractor’s plan included: YES 150 Sunnyfield Lane MINUS 3%= Statement of qualifications included: YES Dover, DE 19904 $159,953.00 Insurance Certificate/Bid Bond Included: YES 302-674-8610 Local/Minority vendor preference: LOCAL RULE 2 Signature sheet included: Quote sheet included: Contractor’s plan included: Statement of qualifications included: Insurance Certificate/Bid Bond Included: Local/Minority vendor preference: Signature sheet included: Quote sheet included: Contractor’s plan included: Statement of qualifications included: Insurance Certificate/Bid Bond Included: Local/Minority vendor preference: Awarded by City Council to: 1 35

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