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ATTACHMENT #1 LF&A Committee Meeting of 10/13/2008 Council Presentation for Review and Evaluation of the PFP Evaluation System (Part 1 of 2) City of Dover, Delaware LF&A Committee Meeting of 10/13/2008 October 13, 2008 ATTACHMENT #1 Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Overview of Presentation: ¾ Study Questions ¾ Study Approach and Methodology ¾ Survey Findings ¾ Study Recommendations ¾ Implementation Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Study Questions ¾ Is the system providing equitable compensation? ¾ Is Pay Plan Maintenance working? ¾ Are the market surveys maintaining salaries with the market? ¾ Are salaries moving ahead of the market? ¾ Are salaries lagging behind the market? ¾ Are employees at higher salary levels advancing faster? ¾ Are entry level salaries in conformity with local market jobs? Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Study Questions ¾ Does the local market survey being performed by HR correspond with the original market survey methodology in the original PAS study? ¾ Are new employees being placed properly within salary ranges? ¾ Have re-titling and re-grading been merit based? ¾ Are the evaluative criteria being administered fairly and advancing the mission of the organization? Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Approach and Methodology ¾ Management and Committee Meetings ¾ Job Descriptions Review ¾ Review of Survey Data ¾ Administrative Issue Forms by Managers ¾ Job Analysis ¾ Report Tables and Report Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Findings on Study Questions ¾ Is the system providing equitable compensation? 2003 changes created compression issues. HR challenged to assign new/changed titles. ¾ Is Pay Plan Maintenance working? Moderate to high # of changes. ¾ Are the market surveys maintaining salaries with the market? Not being done on routine basis. Annual structure adjustments very helpful. Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Findings on Study Questions ¾ Are salaries moving ahead of the market? No ¾ Are salaries lagging behind the market? Some; selected. ¾ Are employees at higher salary levels advancing faster? No. ¾ Are entry level salaries in conformity with local market jobs? ¾ Lower level jobs: ok ¾ Technical jobs: need flexibility for skills ¾ Higher level jobs: hire up to midpoint Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Findings on Study Questions ¾ Does the local market survey being performed by HR correspond with the original market survey methodology in the original PAS study? Not really being done; HR turnover ¾ Are new employees being placed properly within salary ranges? Yes. ¾ Have re-titling and re-grading been merit based? Overall, the City has been responsible with re-grading and re-titling. Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Findings on Study Questions ¾ Are the evaluative criteria being administered fairly and advancing the mission of the organization? The system has not been maintained as conceived, due to several factors. 2003 changes A number of positions not factored Descriptions and point values not always matched. Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Related Findings ¾ Only 11 positions within 10% of current maximum. ¾ Only 15 positions within 10% of current minimum. ¾ Of 17 positions hired within 18 months, 9 are near midpoint. ¾ Seven (7) positions promoted in last year. Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Management Positions ¾ City Manager: Grade 137 to 139 ¾ Controller/Treasurer: 137 ¾ Public Utilities Manager: 134 to 136 ¾ Public Services Manager: 134 to 136 ¾ Chief of Police: 134 to 136 ¾ Planning and CD Director: 131 to 134 ¾ IT Director: 132 to 133 ¾ Senior City Administrator: 130 to 132 ¾ Parks and Recreation Director: 128 to 132 ¾ Human Resources Director: 130 to 132 ¾ Central Services Director: 132 ¾ Library Director: 124 to 127 ¾ City Clerk: 123 to 127 Management Advisory Group, Inc.

City of Dover - Review and Evaluation of the PFP Evaluation System Implementation Option ¾ All employees placed within an assigned range for their job class. ¾ Everyone moved at least to the minimum. ¾ Same criteria as PAS study. ¾ Considered equity adjustments, not raises. Limit of $9,999. ¾ 17 of 89 positions with adjustments. ¾ Estimated annualized implementation: $43,116, or .91%. Management Advisory Group, Inc.