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ATTACHMENT #1 PR&CE Committee Meeting of 06/10/2008 CITY OF DOVER DRAFT PROPOSED RESOLUTION COUNCIL RESOLUTION NO. 2008-11 1 WHEREAS, the City Council has determined that there is a need to create a Youth Advisory 2 Committee for the City of Dover, Delaware; and 3 WHEREAS, this Youth Advisory Committee will be created to operate as a liaison between the 4 youth of the community, City Council, and the Parks, Recreation, and Community Enhancement 5 Committee on issues affecting youth by involving them in social, cultural, recreational, and other 6 drug-free and alcohol free activities and, when requested by the City Council, the committee shall 7 give advice and assistance on matters concerning the needs of youth; and 8 WHEREAS, the City Council wishes the Youth Advisory Committee to consist of nine (9) members, 9 ages 14 to 21 18 years, two adults, and one liaison member who shall be chosen by the City Council 10 to serve one-year terms, without compensation, and the City Council shall have the power at any 11 time to alter the size of the committee by expanding or reducing its membership. The liaison 12 member shall receive and record all exhibits, petitions, documents, or other material presented to the 13 Council in support of, or in opposition to, any question before the Committee, prepare and distribute 14 agendas and packets; and 15 WHEREAS, members of the Youth Advisory Committee shall be selected through an application 16 process and shall be appointed by the City Council and take office upon being sworn on their oath 17 to uphold the duties of the office and the Constitution of Delaware and the United States of America; 18 and 19 WHEREAS, the term of the office for each member shall be one (1) year, or until his/her successor 20 is duly appointed and qualified, unless a vacancy occurs prior to the expiration of a term, in which 21 case an appointment shall be made by the City Council for the remainder of the unexpired terms; and 22 WHEREAS, the committee shall elect from its membership a chairperson, vice-chairperson, and 23 secretary for one-year terms of office commencing the first day of June of each year and a member 24 shall be eligible for reelection to any of these offices as long as he or she remains on the committee. 25 The chairperson shall preside at all regular and special meetings, rule on all points of order and 26 procedure during meetings, and provide recommendations to the liaison regarding agenda items. The 27 vice chairperson shall assume all duties of the chairperson in his or her absence or disability. In the 28 absence of both the chairperson and vice chairperson from any meeting, an acting chairperson shall 29 be elected from among the members present; and 30 WHEREAS, the committee shall hold meetings at least monthly at locations located in the City at 31 times it may designate. All meetings of the committee shall be held in accordance with the Freedom 32 of Information Act and a notice of said meeting shall be posted at City Hall, Junior High, and High 33 School. The presence of a majority of the committee members then in office shall be necessary and 34 sufficient to constitute a quorum, and an affirmative vote of the majority of those present shall be 35 necessary to pass upon pending questions, except that on tie votes, the vote of the chairman shall be 36 determinative, the chairman in addition being entitled to vote on all questions. Minutes of meetings 37 shall be kept and the record filed with the person performing the duty of secretary; and 38 WHEREAS, in the performance of its function, the committee is an advisory body authorized to 39 make recommendations to the City Council on the following:

Proposed Resolution - June 10, 2008 Youth Advisory Council Page 2 40 1. Policy matters affecting the youth of the community; 41 2. Planning, organizing, coordinating, and carrying out drug-free and alcohol-free social, 42 cultural, recreational, educational, and other activities for the youth in the community 43 3. Establishing guidelines, rules, and procedures for participation in such activities; and 44 4. Entering into agreements with entertainers, concessionaires, and other third parties as may 45 be deemed desirable by the committee within available funds and in accordance with 46 applicable state and city laws and procedures; and 47 WHEREAS, by May 1st of each year, the committee shall submit to the City Council a written report 48 of its activities for the previous year and an annual plan of work for the ensuing year of which these 49 documents shall be retained as apart of the official city records. Subject to the approval of the City 50 Council, the facilities and personnel of the City shall be made available to assist the committee in 51 carrying out its functions; and 52 WHEREAS, the committee is authorized to amend its rules and procedures for the conduct of its 53 authorized activities, subject to the approval of the City Council; and 54 WHEREAS, Committee members are subject to the attendance policy and procedure adopted by the 55 City Council and any member who misses (3) three consecutive regular meetings, or whose overall 56 attendance at regular meetings for any twelve-month period falls below seventy-five (75) percent, 57 has automatically vacated his seat. The committee shall at once notify the City Council that a 58 vacancy exists. Vacancies shall be filled within thirty (30) days by appointment for the remainder 59 of the term. 60 NOW, THEREFORE, BE IT RESOLVED THAT THE MAYOR AND COUNCIL OF THE CITY 61 OF DOVER HEREBY ESTABLISHES A YOUTH ADVISORY COMMITTEE 62 ADOPTED: * 63 S:\ClerksOffice\Resolutions&Proclamations\2008\Youth Advisory Council - Enabling Legislation - Draft.wpd 64 65 CARLETON E. CAREY, SR. KENNETH L. HOGAN 66 MAYOR COUNCIL PRESIDENT 67 Actions History: 68 July 23, 2007 - Introduced in Council 69 July 10, 2007 - Introduced in Parks, Recreation, and Community Enhancement Committee