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LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE AGENDA August 27, 2007 - 5:30 P.M. - Council Chambers - City Hall - City of Dover Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at Tmcdowell@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Budget Process Post-Mortem/Review 2. Budget Schedule for FY 09 budget (For Publication by September 1st) 3. Overview of Allocated Services Departments 4. Discussion - Council Policy Statement Regarding Cost of Living Allowances (COLA) 5. Adjournment by 7:00 P.M. /tm S:\ClerksOffice\Agendas&Minutes\Committee-Agendas\2007\08-27-2007 LF&A.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

CITY OF DOVER 2008-2009 TENTATIVE BUDGET CALENDAR 11/07/07 Budget kick-off meeting 11/12/07 – 01/08/08 Departments’ budget preparation 11/30/07 New position proposals/revised classification requests due to HR Human Resources returns position requests to depts.; meeting with Tony, Terry, 12/03/07 – 12/07/07 and Frank re: requests 12/18/07 – 12/21/07 Salary budget packets distributed 01/04/08 – Salary budgets returned to City Manager’s Office, including revised classifications and new positions – Estimated PFP scores for non-bargaining employees due to City Manager’s Office 01/14/08 – 02/01/08 Revenue review by Revenue Committee 01/14/08 – 02/15/08 Work on mid-year review (Terry, Donna) 01/25/08 Council Retreat/Budget Goals 01/31/08 Entry lockout on ALL years 01/31/08 Review Council Retreat budget revisions with departments 01/28/08 – 02/08/08 Draft budget adjusted as per Council Retreat 02/11/08 – 03/14/08 Review draft budget with departments; assemble final draft budget Present mid-year review, revenue forecasts, Retreat and budget input 03/03/08 review to Council and LF&A. 3/17/08 – 04/04/08 Budget team balances budget; makes adjustments w/dept. heads as needed 04/07/08 – 04/25/08 Printing of draft budget 04/28/08 – 05/02/08 Final draft budget and CD to Council; news conference 05/05/08 – 05/30/08 Budget review meetings as needed (members of LF&A Committee invited). 06/02/08 – 06/06/08 Budget post-mortem meeting 06/09/08 Electric public hearing; first reading of draft budget 06/23/08 Second reading of draft budget 07/01/08 Fiscal Year 2006-2007 budget goes into effect

SPECIAL COUNCIL MEETING BUDGET REVIEW AGENDAS May 14, 15, 16, 21, and 22, 2008 Council Chambers - City Hall - City of Dover AGENDA ADDITIONS/DELETIONS WEDNESDAY, MAY 14, 2008 - 6:00 P.M. (Adjourn by 9:00 P.M.) 1. Introduction and Presentation (6:00 - 6:30 p.m.) 2. Revenue (6:30 - 7:00 p.m.) 3. P.F.P. Salary Calculations (Non-Bargaining Employees) (7:00 - 7:30 p.m.) 4. Break - 15 minutes (7:30 - 7:45 p.m.) 5. Review of 2008/2009 Draft Budget - Water/Wastewater Fund A. Water (7:45 - 8:00 p.m.) B. Wastewater (8:00 - 8:15 p.m.) C. Engineering/Inspections (8:15 - 8:30 p.m.) D. Water Construction (8:30 - 8:45 p.m.) E. Water Treatment Plant (8:45 - 9:00 p.m.) THURSDAY, MAY 15, 2008 - 6:00 P.M. (Adjourn by 9:00 P.M.) 1. Review of 2008/2009 Draft Budget - General Fund A. Mayor (6:00 - 6:10 p.m.) B. Council (6:10 - 6:20 p.m.) C. City Manager (6:20 - 6:30 p.m.) D. Central Services (6:30 - 6:40 p.m.) E. City Clerk (6:40 - 6:50 p.m.) F. Customer Service (6:50 - 7:05 p.m.) G. Finance (7:05 - 7:15 p.m.) H. Fire (7:15 - 7:25 p.m.) I. Human Resources (7:25 - 7:40 p.m.) Break - 15 minutes (7:40 - 7:55 p.m.)

THURSDAY, MAY 15, 2008 - 6:00 P.M. (Adjourn by 9:00 P.M.) (Continued) PAGE 2 1. Review of 2008/2009 Draft Budget - General Fund J. Information Technology (7:55 - 8:05 p.m.) K. Park, Recreation and Library (8:05 - 8:20 p.m.) L. Police (8:20 - 8:30 p.m.) M. Tax Assessor (8:30 - 8:40 p.m.) N. Public Services (8:40 - 9:00 p.m.) n-1. Public Services Administration n-2. Planning n-3. CDBG n-4. Inspections n-5. Grounds n-6. Sanitation n-7. Streets FRIDAY, MAY 16, 2008 - 6:00 P.M. (Adjourn by 9:00 P.M.) 1. Review of 2008/2009 Draft Budget - Electric Fund A. Administration (6:00 - 6:15 p.m.) B. Electric T & D (6:15 - 6:30 p.m.) C. Electric Engineering (6:30 - 6:45 p.m.) 2. Discussion - COLA Increase for Retirees (6:45 - 7:00 p.m.) Break - 15 minutes (7:00 - 7:15 p.m.) 3. Final Discussion/Action and Wrap-Up (7:15 - 9:00 p.m.) WEDNESDAY, MAY 21, 2008 - 6:00 P.M. (Adjourn by 9:00 P.M.) (ONLY IF NEEDED) 1. Council Budget Markup Work Sessions (6:00 - 7:15 p.m.) 2. Break - 15 minutes (7:30 - 9:00 p.m.) THURSDAY, MAY 22, 2008 - 6:00 P.M. (Adjourn by 9:00 P.M.) (ONLY IF NEEDED) 1. Council Budget Markup Work Sessions (6:00 - 7:15 p.m.) 2. Break - 15 minutes (7:30 - 9:00 p.m.) /tm S:\ClerksOffice\Agendas&Minutes\Council-Agendas\DRAFT DRAFT\05-14-15-16-21-&22-2008 Budget Review.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

Legislative, Finance, & Administration Committee Service Department Allocations August 27, 2007

City of Dover Administrative & Service Department Allocations Overall Impact of Methodology Changes & Annual Updates Prior to After Formulas Formulas FYO4 FY04 FY07 FY08 Overall Overall Overall Overall % % % % General Fund 33.2% 41.2% 43.6% 45.7% Water & Wastewater Fund 20.0% 16.9% 17.5% 19.3% Electric Fund 46.8% 41.9% 38.9% 35.0% Total 100.0% 100.0% 100.0% 100.0%