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LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE AGENDA April 9, 2007 - 6:00 P.M. - Council Chambers - City Hall - City of Dover Public comments are welcomed on any item and will be permitted at appropriate times. When possible, please notify the City Clerk (736-7008 or e-mail at Tmcdowell@dover.de.us) should you wish to be recognized. AGENDA ADDITIONS/DELETIONS 1. Luther Village Subdivision Waiver - Street Frontage 2. Evaluation of Bids - HVAC System for Public Utilities Department 3. Adjournment by 7:00 P.M. /tm S:\ClerksOffice\Agendas&Minutes\Committee-Agendas\2007\04-09-2007 LF&A.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

ACTION FORM PROCEEDING: Legislative, Finance & Administration Committee AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Planning & Inspections DATE SUBMITTED: April 4, 2007 PREPARED BY: Ann Marie Townshend, Director SUBJECT: Public Street Frontage Waiver – Luther Village, Phase 2 REFERENCE: Dover Code, Appendix A, Land Subdivision – Article VI, Section E.5 & Article VIIA RELATED PROJECT: N/A APPROVALS: N/A EXHIBITS: EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIMETABLE: N/A RECOMMENDED ACTION: The City Council shall determine whether or not to approve the waiver of the requirement that the parcel have frontage on a public street. The Planning Commission recommended approval of the waivers at its meeting on March 19, 2007. BACKGROUND AND ANALYSIS The requirement that a parcel have frontage on a public street is found in the Land Subdivision Regulations, Article VI §E.5. The provisions for waivers are also found in the Land Subdivision Regulations in Article VIIA. A. Variance and Waiver. 1. Upon the findings of the commission that, due to special conditions peculiar to a subdivision or a site, certain requirements of these regulations are inappropriate, or that strict compliance with said requirements may cause extraordinary and unnecessary hardships, the commission may recommend to city council, and city council may vary or waive said requirements; provided that such variance or waiver shall not be detrimental to the public health, safety, or general welfare, or have the effect of nullifying the intent and purpose of the official map, the zoning ordinance, the development plan or these regulations. In varying or waiving certain requirements, the council may specify such conditions as will, in its judgment, secure substantially the objectives of the requirements so varied or waived. On March 19, 2007, as part of the approval of Phase 2 of Luther Village, the Planning Commission voted in favor of recommending the waiver from required street frontage. The City Council has the final approval in regard to this subdivision waiver. Similar waiver requests were granted for the Luther Village PND: Phase 1 Site Plan & Minor Subdivision application to allow to the Phase 1 building to exist on a smaller parcel area in order to meet grant funding requirements. On April 23, 2003, the Planning Commission recommended approval of the waiver requests from the requirement that a lot have public road frontage and the building setback distances from property lines to allow for minor subdivision of the Phase 1 building area. City Council approval was also achieved for these waivers for Phase 1 of the project.

City of Dover Application No.: S-07-10 Department of Planning & Inspections R-7 R-7 R- C-3 R-7 R-8 R-8 R- R-7 R-7 MI 7 NE CH R- LA R- 7 TS LE R- 7 MAP R- 7 EA R-7 ND 7 LA E GR UP 7 RO A R-7 H R- R-8 EN R-7 D R-U 7 EN U AV EN 7 R- R-7 AV R-7 ILL R-8 E 7 ET R- RE ST E 7 ON ISI O AD DIV C-1A YR R-7 R-7 E LS R-8 HA RG-2 R-8 R-8 C-4 R-8 R-8 R-10 R-8 R-8 E T R- R- RE SC-2 8 ST 8 N R- MA R-8 ER 10 O CK LO R-10 C-4 Site C-4 R- C-4 10 DU NT HU PO NN HIG RO C-4 AY AD HW RM-1 RM- 2 R- 10 SC- C-4 2 RG-1 AY C- IO IO B RO C-4 AD 3 C-4 COURT STREET LITTLE CREEK RO AD Plan Title: Luther Village: Planned Neighborhood Deisgn Senior Citizen Housing Option Plan Type: Site Plan Tax Parcel: ED-05-077.06-02-090.00-000 Legend Site Area: 33.5ac Owner: Martin Luther Foundation of Dover Dover Parcels Zoning: R-8, R-10 and RM-1 Date: 3-5-07 Dover Boundary Zoning « 0 250 500 1,000 Feet

ACTION FORM PROCEEDING: Legislative, Finance, & Administration Committee AGENDA ITEM NO.: 4/9/2007-2 DEPARTMENT OF ORIGIN: Public Utilities Department DATE SUBMITTED: 03-30-07 PREPARED BY: Ronald H. Lunt, Public Utilities Manager SUBJECT: Evaluation of Bids - HVAC System for Public Utilities Department REFERENCE: Bid Number 07-0042DPU RELATED PROJECT: N/A APPROVALS: City Manager and Finance Director EXHIBITS: N/A EXPENDITURE REQUIRED: $53,116 AMOUNT BUDGETED: Estimated at $48,000 FUNDING SOURCE (Dept./Page in CIP & Budget): The unexpected expense of replacing the HVAC system was included in the Mid-Year Review; the difference between the estimated cost and the actual bid, $5,116, will be transferred from account number 487-8200-562-60-46 – Radio Read and Metering Cabinets. TIMETABLE: RECOMMENDED ACTION: Award Bid Number 07-0042DPU to All-Phase Heating and Cooling, LLC, in the amount of $53,116. BACKGROUND AND ANALYSIS Due to the dilapidated condition of the current, non-functional HVAC system in the Public Utilities Department, it has become necessary to have the system replaced. The HVAC system is the original system that was installed when the building was erected in 1985. Bids were advertised according to City Policy by City’s Purchasing Agent. Two (2) bids were received; however, the bid received from Applied Services, Inc. was rejected due to an incomplete bid package. Staff is recommending awarding the bid to the successful bidder, All-Phase Heating and Cooling, LLC, in the amount of $53,116.