Council Packet

REGULAR COUNCIL MEETING AGENDA January 24, 2005 - 7:30 P.M. - Council Chambers - City Hall - City of Dover OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) INVOCATION BY CHAPLAIN WALLACE DIXON PLEDGE OF ALLEGIANCE AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of January 10, 2005 2. First State Heritage Park at Dover - Presentation 3. Public Hearing/First Reading - Proposed Land Subdivision Amendment The First Reading is offered on the following proposed ordinance. Since it is an amendment to the Land Subdivision Regulations, a public hearing is required. Final action by Council will take place during the Second Reading of the ordinance on February 14, 2005. Copies of all proposed ordinances are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Street Width Requirements Appendix A - Land Subdivision Regulations, Article VI - Subdivision-General Requirements and Design Standards, Section A - Streets, Subsection 13 (Referred by the Utility Committee) * 4. Utility Committee Report - January 10, 2005 A. Presentation - Electric Rate Study B. Revised Proposed Ordinance Amendments - Street Widths (See Item #3) (Recommendation from Utility Committee Meeting of January 24, 2005) * 5. Legislative, Finance, and Administration Committee Report - January 10, 2005 A. Revised Purchasing Policy B. Disposal of Land - Hanson House - 134 E. Water Street (Recommendation from LF&A Committee Meeting of January 24, 2005)

Council Agenda January 24, 2005 Page 2 * 6. Safety Advisory and Transportation Review Committee Report - January 12, 2005 A. Tiers of Megan's Law - Explanation by Community Policing Officer B. Fire Prevention Presentation - Sprinkling of Assembly Occupancies C. Update by DelDOT c-1. Traffic Study - SR1/Route 8 and East Dover Housing Development Projects c-2. Status of Traffic Signal - Greenway Lane and Kenton Road (Juanita Wieczoreck, MPO) * 7. Monthly Reports - December 2004 A. Budget Report B. Chief of Police Report C. City Assessor Report D. City Clerk/Alderman Report (Fines) E. City Manager’s Report F. Mayor's Report G. Planning and Inspections Report H. Robbins Hose Company No. 1 Report 8. Confirmation of Police Pension Election - Ret. Lt. Timothy Mullaney - Three Year Term to Expire January 31, 2008 9. Final Reading - Proposed Ordinance The First Reading of the following proposed ordinances was accomplished during the Council Meeting of January 10, 2005. Copies of the proposed ordinances are available at the entrance of the Council Chambers. Chapter 2 - Administration, Article III.I - Mayor, Section 2-91 - Duties and Responsibilities of the Mayor 10. Council Members Comments /jg S:\ClerksOffice\Agendas&Minutes\Council-Agendas\2005\01-24-2005.wpd THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on January 10, 2005 at 7:30 p.m. with Council President Williams presiding. Council members present were Mr. Carey, Mr. Pitts, Mr. Sadusky, Mr. Slavin, Mr. Ritter, Mr. Hogan, Mr. Salters, and Mr. Ruane. Council staff members present were Police Chief Horvath, Mr. Cooper, Mrs. Mitchell, Mr. Galvin, Fire Chief Bashista, Mr. DePrima, City Solicitor Rodriguez, Mrs. Green, and Mayor Speed. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Williams declared the Open Forum in session and reminded those present that Council is not in official session and cannot take formal action. There was no one present wishing to speak during the Open Forum. The invocation was given by Chaplain Dixon, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Council President Williams advised members that since a recommendation for item #4-A was not being forwarded by the Utility Committee, it would be necessary to delete item #11 - First Reading - Proposed Land Subdivision Amendment. Mr. Carey moved for approval of the agenda, as amended, seconded by Mr. Sadusky and unanimously carried. Mr. Ruane requested that item #5, Legislative, Finance, and Administration Committee Report of December 13, 2004, be removed from the consent agenda. Mr. Carey moved for approval of the consent agenda as amended, seconded by Mr. Salters and carried by a unanimous roll call vote. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF DECEMBER 13, 2004 The Minutes of the Regular Council Meeting of December 13, 2004 were unanimously approved by motion of Mr. Carey, seconded by Mr. Salters and bore the written approval of Mayor Speed. UPDATE (240 DAY) - BROWN WATER Mr. Scott Koenig, Public Works Director, reviewed the Water System Plan of Action Summary, Water Quality Complaints, and the November 2004 Flushing Summary (as on file in the Office of the City Clerk). PROJECTS UPDATE - CITY MANAGER Mr. DePrima provided the following project updates:

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 2 Garrison Oak Technology Park The 381 acre Garrison Tract was purchased by the City in the fall of 1999 and re-zoned to a special, high technology zone of IPM-2 shortly thereafter. The property was initially marketed under Senator Carper’s Semi-Conductor Initiative. Last year, staff sent flyers and informational brochures to industrial brokers and corporate re-locators in an effort to attract businesses. Mr. DePrima stated that he would like to propose dividing the site into lots in order to market it as an industrial park, similar to Kent County’s Aeropark. He may also propose reducing the minimum lot size from 50 acres to 20 or 25 acres. Duke Wholesale Power and Contract Negotiation of the Duke Wholesale Power Contract began approximately two (2) years ago, well in advance of the contract termination in June 2006. These negotiations have taken an extended period of time due to completion of the electric rate study, waiting for settlement of Electric Bond Finance and IRS settlement, changes in ownership from Duke\Flour Daniels to Duke Energy North America, resolution of how opacity regulations would be handled, negotiating PJM membership for the city, and negotiating a new Conectiv Interconnection Agreement for the 230KV tie. Mr. DePrima stated that he hopes to conclude the negotiations by March 2005. Electric Rate Study Implementation This study was originally commissioned and completed in July of 2003. The overall results were that the City’s financial system was in good shape, rates were covering expenses at the time and were projected to do so in the future, and that the City was competitive with other utilities on price. There were a number of recommendations regarding rate structure, including rate consolidation, ratcheting, and power factor. The overall cost of service portion of the study revealed that some classes of customers, to a small degree residential customers and a larger degree primary customers, where underpaying their cost of service while small and medium customers were overpaying. In 2004, a staff committee was formed to evaluate the study and make recommendations on implementation. That committee worked through the first half of 2004 running validation models of all the study scenarios, using all 20,000 account data files, and made ten recommendations to the Utility Committee. The committee then presented its recommendations to several large customers. The final staff committee recommendations were presented to the Utility Committee for a recommendation to Council. E-government Council previously directed staff to improve the appearance of the City’s website and to provide more interaction between the City and the citizens, via the website. In an effort to be more involved in e-government, the following actions have been taken: completely revamped the City’s general, library, and police websites to include meeting agendas, paperless packets, a calendar of events, department information, applications for numerous licenses and permits, online payment for business licences, job applications, job postings using Monster.com. Mr. DePrima noted that staff is working to provide online tax and utility payments. He also noted that the City’s website had been selected as one of MuniNet Guide’s top five picks for municipalities with populations under 200,000.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 3 Hansen House Renovation of this historic house (mid-1700's), which is owned by the City, was to be funded using a Transportation Enhancement Grant, and then turned over to Preservation Delaware. The concept was to re-build the existing structure, preserving as much of the original fabric as possible. After two attempts, due to the extensive and complex work necessary, staff was unable to find successful bidders within the project’s $260,000 budget. The State of Delaware has expressed an interest in purchasing the property from the City of Dover and using the enhancement funds to build a modern reproduction that can be used for State offices. Mr. DePrima stated that he is waiting for an appraisal from the State, which he will then present to Council. Division Street Water Diversion The purpose of this project is to replace and enlarge the older water line along Division Street from State Street to Route 13 in order to improve water flow from the east, where the source is, to the west, where the demand is. Mr. DePrima noted that this has been an active project since 2003; however, it has been delayed by complex survey work and the necessary staff design time being diverted to other, more pressing work. The field survey work is complete and staff is in the process of preparing contract documents. A final decision on the alignment will occur in the near future and the project will be bid in the spring. Division Street and Mayfair Substation Upgrades Both the Division Street and Mayfair Substation Upgrades originated in the 2002/03 fiscal year and are in various stages of completion. The Division Street substation, which feeds most of the Downtown area, is located at the corner of Kirkwood and Division Streets. The purpose of this upgrade is to change it from 4Kv to 12Kv as a part of the overall strategy to eliminate the 22kv-4kv system in the City. The purpose of the Mayfair substation upgrade, which is located on New Burton Road near Kesselring Avenue, is to eliminate the 22kv and upgrade to 69Kv to incorporate it into the 69Kv loop, thereby increasing reliability to the whole south side of Dover. Mr. DePrima noted that both projects are underway and have transformer pads and transformers on site. The Division Street substation material has been ordered and construction is now underway, with completion anticipated in May 2005. The Mayfair substation is in final structural design and bids should be presented to Council in February 2005, with construction commencing in April or May and completion anticipated by the summer of 2005. Intelligent Signalization Project This is a DelDOT project with the City in a supporting role. The project was funded by the State Bond Bill Committee in 2003, and involves bringing 18 Downtown Dover traffic signals under the central management of DELTRAC, with ownership of the lights being transferred to the State of Delaware. This project has been in design since 2003 and into 2004, and the budget has grown to over $3M. Mr. DePrima noted that the first intersections scheduled for design are North and State Streets, Loockerman and State Streets, Reed and State Streets, and Division and State Streets, with construction possibly starting in the spring. Mr. DePrima noted that this project should not be confused with the Red Light Photo Enforcement program.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 4 North Dover Transportation Study This study was originally proposed by Senator John Still to look at the transportation impact that the Delaware Civic Center, expansion of the Dover Mall, proposals for other large retailers, and future expansion of colleges and the university would have on Route 13 north of State Street. Originally, the Chamber of Commerce was going to lead the study with the City writing an application for a $10,000 grant from State Planning. Mr. Galvin, who is now leading the project, advises that there have been several scoping meetings with the Chamber, DelDOT, and Dover\Kent MPO. Due to recent changes at the Chamber of Commerce, the lead for this project may shift to Dover\Kent MPO. Puncheon Run Motor Control The Puncheon Run Pump Station is one of the most important pump stations with a huge basin from Crossgates-Mayfair northwesterly to Walker Road, which encompasses the north industrial area where P&G, the City’s largest water and sewer customer, is located. The purpose of this project is to replace the outdated motor control center. Design work on this project has been slow due to changes in design parameters, changes in flows in the basin due to dropping flows from P&G and increasing residential flows, other issues revealed during the design investigation causing the scope to go beyond just motor controls to pump replacement, and piping and HVAC issues. Mr. DePrima also noted that they are trying to coordinate these changes with County transmission line changes. The latest construction estimates are far higher than the original budget and staff is now reviewing the construction estimates and designs to bring the project within budget. Traditional Neighborhood Design at Eden Hill Farm Staff is anticipating an application for development of the Eden Hill Farm under the Traditional Neighborhood Design zone, which was recently adopted by Council. Indoor Recreation Center Last summer, staff presented a concept for a 20,000 square foot indoor recreation center with a $2.8 million price tag. Council approved moving forward with seeking potential partners, talking with the community, and developing a financing plan. Mr. DePrima advised members that he, Mr. Zach Carter, Parks and Recreation Director, and Carolyn Courtney of Parks and Recreation, have met with Capital City Rotary, the YMCA, Modern Maturity Center, Capital School District, State Legislators, Central Delaware Soccer Association, Senior Olympics, and the Capital Baptist School. Mr. DePrima noted that both the YMCA and the Modern Maturity Center have agreed to meet again and collaborate on the project and the State Legislators suggested that the project be submitted for Community Redevelopment Funds. He also noted that the Senior Olympics and the Capital Baptist School have provided letters of support. Mr. DePrima stated that they are scheduled to meet with Bayhealth, Greater Dover Committee, representative of upstate foundations, other rotary clubs, Kiwanis, Lions, and the Lacrosse Association. He advised members that Dover Downs has reaffirmed their commitment to the project and pledged $100,000, should the City move forward.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 5 Library The Library Study, which was commissioned last year, concluded that the City is in need of a 40,000 square foot, centrally located Library. Council directed staff to begin exploring possible locations and develop a financing plan. Staff is still in the process of assembling potential sites and has identified approximately 22 potential sites. A site selection committee is being assembled which will include staff, members of the Library Advisory Commission, the City Council liaison, and members of The Friends of the Library. The site selection committee will narrow the list to the top four (4) or five (5) sites. Mr. DePrima noted that the effort is very much influenced by the statewide planning effort that is going on for a library master plan and the City is trying to be an influence in this effort. He also noted that it has been reported to him that the City is being recommended for a $500,000 matching grant from the State’s Library Fund for land acquisition. Mr. DePrima noted that a public hearing on the Statewide Master Plan is being held at the State Library in Edgehill on January 20, 2005, and encouraged citizens and other interested parties to attend. Mr. Ruane advised members that one of the suggestions in the draft Master Plan is to recognize the fact that the Dover Public Library has become a library for the entire county. He noted that more than 50% of the users are county residents outside of the City. It was Mr. Ruane’s understanding that the recommendation will be that there should be greater financial support from the State for an anchor, or regional library. He stated that the recommendation would provide a 75% financial contribution to the building of the library, noting that the County only contributes 30% now. Mr. DePrima advised members that Mr. Robert McLeod, Kent County Administrator, may recommend an increase in library funding to the City based on increased usage. Facility Space Planning Mr. DePrima reported that the Facility Space Planning Committee, comprised of himself, Janice Green, City Clerk, and Ed Baker of Facilities Management, is focused on City Hall, 5 East Reed, the Grounds Department, Williams Street Warehouse, and Parks and Recreation. An on-call architect has been retained and has done some preliminary drawings and the committee is currently interviewing department heads for their needs. This has been an issue for several years and staff was able to schedule and budget this effort for this year. Persimmon Park Place The streets in Persimmon Park Place were dedicated to the City earlier this year. The streets are scheduled for paving in the spring, as well as lighting if the budget permits. Dover AFB Sewer Privatization Last year, staff submitted a proposal in response to an RFP for someone to assume the sewer transmission system at Dover Air Force Base as part of the governments effort to privatize utilities and services at military bases. Staff felt that this was an opportunity to expand services to the benefit of the whole City system.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 6 Mr. Koenig has been through four (4) full cycles of questions, responses, and amendments to the proposal. Staff now expects them to request our last and final offer and award the project to the winning bidder in May, if it goes forward. Electric Generation Study This is a relatively new initiative that was an outgrowth of discussions with Duke during contract negotiations regarding the City’s future commitment to increase its generating capacity, given the growth of Dover and the aging of Units 1 & 2. Mr. DePrima advised members that the Electric Director, Mr. Steve Sax, has been tasked with forming a group of staff members and officials from Duke and DEMEC to consider all options for increasing the City’s capacity by 50MW. This group will also consider a potential Landfill Gas Project which is a green energy project being proposed by the Delaware Solid Waste Authority. Target Area Cleanup The Planning and Inspections Department teamed with the Public Works Department on “Dunk the Junk”, which was a special pickup designed to clean up the target areas. Mr. DePrima noted that, during this special pick up, the Sanitation department picked up the following quantities of "extra" trash from the target areas: 4 loads of bulk trash, approximately 16 tons (at least 1/2 of this coming from the House of Pride) 1 load of hand trash, approximately 7 tons: 1 ton of wheels and tires; 15-20 car/truck batteries Street Lights and Stop Signs This past year the City has become very active in the area of placing stop signs in some of the more established neighborhoods in an effort to reduce speeding. Approximately ten signs have been placed in the Crossgates\Mayfair and Edgehill areas and two (2) new sign requests are being evaluated. In addition, staff has been evaluating improved lighting. Mr. DePrima noted that, for the first time, he plans on introducing a Lighting Improvement Plan in next year’s CIP. The Plan will incrementally upgrade lighting throughout the City. Red-light Photo Enforcement The Webbs Lane cameras have been operational since April 2004 and the Roosevelt Avenue cameras will be operational by the end of this month. Warning signs and warning advertising will be occurring in advance of the turn on date. UTILITY COMMITTEE REPORT - DECEMBER 13, 2004 The Utility Committee met on December 13, 2004 with Chairman Carey presiding. Proposed Ordinance Amendments - Street Widths Noting that City Council has granted numerous requests for street width waivers, during the committee meeting of April 28, 2003, members suggested that the Director of Planning and Inspections, Mr. James Galvin, prepare amendments to the street width requirements. As a result, Fire Chief Bashista relayed concerns with reducing street widths and, during the Safety Advisory and Transportation Committee Meeting of June 2, 2004, he presented a PowerPoint Presentation which

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 7 visually depicted his safety issues and concerns with emergency response on narrow width roadways. It was suggested that the Chief Bashista and Mr. Galvin work together on developing an agreeable ordinance amendment. Mr. Galvin submitted an ordinance that would amend Appendix A - Land Subdivision Regulations, Article VI - Subdivision-General Requirements and Design Standards, Section A-Streets, Subsection 13. The current 38-foot wide standard allows for parking on both sides of a street and two travel lanes of approximately 24 feet. The minimum of 24 feet of clear area has been required for the fire department’s ladder truck from Station 2 to access all properties. The alternatives requested by the development community are smaller street widths that do not allow parking on both sides or, in some cases, any on-street parking. Mr. Galvin explained that the text amendment will reconcile the frequent waivers for street widths for most subdivision applications that the Planning Commission, Utility Committee, and City Council have been considering, particularly in 2003 and 2004, and at the same time, accommodate the current fire fighting and other emergency apparatus. The Planning Commission has recommended approval of the ordinance amendment. During previous discussions, it was suggested that the turning radii be increased at the intersections of developments to accommodate fire apparatus and questioned if it would be appropriate to include such language in the proposed amendment. Mr. Galvin suggested that this issue could be addressed during the Planning Staff review of the pre-application plans. Mayor Speed suggested that the committee provide conditional approval of the proposed ordinance amendment for staff to provide additional language to address intersections and curved roadways. Mr. DePrima, City Manager, suggested that there be included an incentive for alleyways. It was his opinion that there is a significant difference and improvement in terms of accessibility that an alley brings to a development that adding additional parking does not, such as emergency access, utility access, police patrol, sanitation collection, etc. He also noted that there are some minor corrections necessary, such as changing the word “minor streets” to “local streets”, and that there should be reference to streets for commercial properties. The committee recommended amending the proposed ordinance to change the word “minor” to “local”. Mr. Galvin suggested that members forward the proposed ordinance to Council for adoption, contingent upon the inclusion of the radii, as mentioned, as well as an incentive for alleys. Mr. Carey suggested that the revisions be reviewed by the Utility Committee during their meeting of January 10, 2005 and be forwarded to Council later that evening for a First Reading. Since the proposed ordinance would amend the Land Subdivision Regulations, Council would also be setting a public hearing for January 24, 2005. In order to meet a 15 day advertisement requirement, Mrs. Green stated that the ad could be placed the week prior to official action by Council setting the public hearing. The committee recommended that action be deferred with the understanding that the revised ordinance will be provided to members at their next meeting for review in sufficient form after having been reviewed by all appropriate parties so that a final recommendation can be formulated and forwarded to Council later that evening.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 8 By consent agenda, Mr. Carey moved for approval of the committee's recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote. Report by City Manager - Public Hearing on Draft Summary Report for Statewide Mandatory Recycling Program Members were provided a draft Memorandum of Agreement Report Summary on the Statewide Mandatory Curbside Recycling Program, dated November 2004. The Report Summary was prepared by the Delaware Recycling Public Advisory Council (RPAC), Delaware Department of Natural Resources and Environmental Control (DNREC), and Delaware Solid Waste Authority (DSWA). Mr. DePrima, City Manager, advised members that he attended a public information session entitled “Bringing Curbside Recycling to Delaware” on November 4, 2004, and that during the public comment section, he indicated that he would be submitting written comments. He provided a brief review of the proposal and reviewed the comments and questions he developed after consulting with the City’s Public Works Director, who manages the City’s Sanitation Division. Mr. DePrima explained that the report summarizes the recommendations of the RPAC, DNREC, and DSWA. To his knowledge, the plan is for the final findings, recommendations, and draft legislation to be presented to the Governor and the General Assembly for their consideration in January 2005. Mr. Ruane noted that the Report Summary references transfer stations and that, during the most recent review of the contract with the DSWA, he recalls there being a promise that Kent County would have a transfer station and questioned its status. Responding, Mr. DePrima stated that the DSWA has delayed any discussion of transfer stations until after the election. There was a site selected; however, it was too close to an Airpark and they have since begun investigating alternative sites. There has been no further information in this regard. A revised contract with the DSWA will be forthcoming. Mr. DePrima assured members that staff will look into the matter and report back. It was Mr. Ruane’s opinion that there is additional information regarding transfer stations in terms of cost savings, convenience, etc. Mr. DePrima stated that the penalties for not participating in the recycling program are not well defined in the Report Summary. Although the plan provides for funds to be set aside for enforcement, there are no details in this regard. Many communities institute very mild enforcement for recycling. Information - Use of Alternative Fuels for City Vehicles With the advancement of alternative fuels for vehicles, such as bio-diesel and ethanol, Mr. Carey suggested that staff conduct further research to determine if the City should consider the use of alternative fuels for City vehicles. Mr. DePrima advised members that under State contract, flexible fuel vehicles can be purchased that provide for the use of an alternative fuel at no additional cost. He felt that the City could take advantage of this opportunity and, should the fuel become available, the City would have that option if flexible fuel vehicles were acquired.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 9 The committee recommended authorizing staff to research the use of alternative fuels for City vehicles for a report back to the committee within six (6) months of their findings and recommendations. By consent agenda, Mr. Carey moved for approval of the committee's recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote. By consent agenda, Mr. Carey moved for acceptance of the Utility Committee Report, seconded by Mr. Salters and carried by a unanimous roll call vote. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT OF DECEMBER 13, 2004 The Legislative, Finance, and Administration Committee met on December 13, 2004, with Chairman Salters presiding. Proposed Ordinance Amendment - Section 2-91 - Duties and Responsibilities of the Mayor Members considered a proposed ordinance prepared by Mayor Speed that would amend Section 2-91 - Duties and Responsibilities of the Mayor, of the Dover Code. The proposed ordinance would provide a better definition of the duties and responsibilities of the Mayor. Mr. Ruane suggested that members review all sections of the Charter and Code that reference the Mayor to assure that all duties and responsibilities have been included in the proposed amendment. The committee recommended adoption of the proposed ordinance amendment to Section 2-91 of the Dover. Mr. Ruane moved to amend the ordinance by adding “Furthermore, such interaction shall also be governed by the provisions of Section 36 of Article III of the City Charter.” as the last sentence of the Note at the end of the ordinance. The motion was seconded by Mr. Carey. Responding to Mr. Ritter, Mr. Ruane stated that the sentence, by reference, incorporates the provisions of Section 36 of Article III of the Charter into the protocol for interactions between the Mayor and employees. He noted that this section currently applies only to Council, its members, or committees. Mr. Ruane also noted that he discussed this amendment with the Mayor, who had no objections. The motion to amend the ordinance by adding “Furthermore, such interaction shall also be governed by the provisions of Section 36 of Article III of the City Charter” as the last sentence of the Note at the end of the ordinance was unanimously carried. (The First Reading of the ordinance will take place during the latter part of the meeting). Mr. Hogan moved for approval of the committee's recommendation, as amended, seconded by Mr. Ruane and unanimously carried. Mr. Salters moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Hogan and unanimously carried.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 10 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - DECEMBER 14, 2004 The Parks, Recreation, and Community Enhancement Committee met on December 14, 2004, with Chairman Pitts presiding. Tall Pines Condominiums - Open Space In accordance with Article 5, Section 10, Subsection 10.16 of the Zoning Code, all residential developments shall provide recreational areas in a size equal to 275 square feet per dwelling unit, or one-half acre of land, whichever is greater. However, in no case shall the City require more than 10% of the gross area of the development be so dedicated or reserved when the gross area is greater than five (5) acres. Tall Pines Condominiums consists of approximately 2.7+/- acres of land, situated on the corner of Chestnut Grove Road and Dover Kenton Road. Mr. Greg Moore, Becker Morgan Group, presented the Active Recreation Plan for Woodbrook Development, L.L.C., which requires a minimum of one- half (.50) acre of active open space. The plan proposes two (2) separate areas of open space, which total one-half (.50+/-) acre, to include a gazebo, wood chip walking path, lawn games, horseshoe pits, and benches. The total investment for the above-mentioned items is $7,032. It was noted that the development is being designed for young adults and retiree’s with no small children; therefore, the active open space is geared toward that population. Mr. Moore advised members that the intersection of Chestnut Grove Road and Dover Kenton Road is skewed, which presents some safety issues. Mr. Joseph Petrosky of Woodbrook Development, L.L.C. has agreed to provide DelDOT with 13,000+/- square feet (approximately a quarter of an acre) of land in order to realign the right-of-way and to provide safety improvements at this intersection. Ms. Dawn Melson of the Planning and Inspections Department stated that staff had concerns with the applicant proposing to include the stormwater pond in the calculation for the active recreation area. She also expressed concern with regard to the walking path, noting that the code specifically states that only the developed trail shall be included in the calculation. She noted that, overall, staff is concerned with the applicant’s ability to meet the one-half acre requirement. Responding to Ms. Melson, Mr. Moore stated that they could find nothing in the code that prohibited them from including a stormwater pond. He also noted that there is a section of the code pertaining to open space that requires or allows ponds to be included in the calculations, since it is incorporated in the natural features. Mr. Carter stated that the developer had the option of paying cash-in-lieu of land if the pond could not be included. Mr. Galvin stated that the calculation for cash-in-lieu is based on the appraised value and, excluding the pond, it would be approximately a quarter of an acre. Mr. Petrosky estimated the value at approximately $30,000, which would not be feasible. It was his feeling that he already meets the half acre requirement; however, the requirement would be obtainable with the land donation to DelDOT. Responding to Mr. Petrosky, Mr. Ruane stated that it has to be determined whether the committee has the authority to waive the pond area and, if so, would they be setting a precedence in terms of using ponds as a contribution. Mr. Moore stated that he believes a similar scenario was approved for the Silver Mills Apartment Complex. It was also his feeling that they were in compliance with Code regarding Open Space. After much discussion, Mr. Anderson requested staff to obtain a legal opinion on the use of the pond to meet the requirement for the active recreation area.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 11 The committee tabled the matter and requested staff to obtain a legal opinion on the use of the stormwater pond in the calculation for the active recreation area. The Committee reconvened on December 20, 2004, to formulate a recommendation for the Planning Commission. Mr. Galvin asked that the record reflect that, in the future, the committee will be provided sufficient information to formulate a recommendation. By consent agenda, Mr. Carey moved for approval of the committee's recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote. (Note: See Special Parks, Recreation, and Community Enhancement Report of December 20, 2004 reported later in this meeting.) Progress Review of Target Area (Mr. Galvin, Director of Planning and Inspections) At the request of Mr. Salters and Mr. Pitts, Mr. Galvin provided members an update on the condition of properties in the “target area” located between Governor’s Avenue, North West Street, South West Street, Mary Street, and North Street. Mr. Galvin stated that there were three points he would like to emphasize: 1) What actually happened in 2004 with the properties in the target area; 2) What has happened since the memorandum was received from Mr. Salters and Mr. Pitts; and 3) A plan for the future. Mr. Grant Prichard, Chief Building Inspector, provided an overview of the area and presented a color coded map that reflected both open and closed violations. He reported that in 2004 there were 374 violations associated with 144 properties, and 267 cases currently active compared with 500 cases in 2003. Mr. Prichard stated that the total number of complaints City-wide to date is 1,637 and 2,752 violations have been documented. He explained that if an Inspector is dispatched for a complaint at a specific residence, they also survey the surrounding properties. Mr. Galvin reported that there are currently 202 open housing inspections and noted that the annual inspection focuses on rental properties only, since that is the only housing inspection allowed by code. Mr. Prichard stated that they are not focusing only on rental properties; however, the annual inspection allows the inspector to enter the house and ensure that the house is operational. Mr. Galvin stated that they have begun the “Dunk Your Junk” campaign to encourage the neighborhood to clean up. Flyers have been passed out in the neighborhood and the event is taking place December 16th and 17th. Mr. Galvin stated that the revitalization process cannot be based on code enforcement alone, it is a three-step process. Code enforcement by the Inspectors is the first step, followed by a friendly approach, such as the current campaign, and, thirdly, making capital investments in the area. Mr. Galvin explained that the capital investments are at the preliminary stage for this area and are being made by the Dover Housing Authority, Habitat for Humanity, and a private investor. Mr. Galvin stated that he is proposing the following: A quarterly clean up campaign, committing one staff person per week to the neighborhood, demolition of a few dangerous houses in the area (one (1) in 2004 and at least two (2) in 2005), and to continue support of the Dover Housing Authority and Habitat for Humanity. Mr. Galvin explained that approximately $300,000 will be available for demolitions and mortgage assistance through the Community Block Development Grant (CDBG)

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 12 in 2005. Responding the Mr. Ruane, Mayor Speed stated that all of the CDBG funds are identified for use in the target area for streets. Mr. Galvin stated that staff would be submitting a new plan for the CDBG funds in May of 2005 based on input from the community. Mr. Galvin informed the committee that all the CDBG funds have been allocated, except for a specific recipient. The initial amount was approximately $90,000 in economic development program loan funds, which is more than what can be used in a year for economic loans since the current limits are $15,000 per loan. Mr. Galvin noted that $15,000 is usually sufficient to replace a furnace, perform minor plumbing and electrical, insulation, and either window or roof replacements. By consent agenda, Mr. Carey moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Salters and carried by a unanimous roll call vote. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT OF DECEMBER 15, 2004 The Safety Advisory and Transportation Committee met on December 15, 2004, with Chairman Ritter presiding. Update by City Manager - Traffic Concerns (Volume & Speed) on East Loockerman Street - John McNeal, Jr. (Committee requested Police Chief to meet with City Manager for installation of stop sign during committee Meeting of September 29, 2004 for a report back to the committee in 2 months) During their Regular Meeting of September 29, 2004, members were provided an update on traffic concerns on East Loockerman Street. Police Chief Horvath was requested to discuss the installation of a stop sign with the City Manager, Mr. DePrima, and report back in two months with the results of that discussion and the new information from the speed counter. Mr. DePrima reported that the Police Department evaluated traffic speeds in the area of East Loockerman Street. In reviewing the results, it was concluded that a three-way stop sign may help alleviate speeding. Mr. DePrima stated that he has instructed the Public Works Department to install the necessary stop signs at East Loockerman Street and Loockerman Court. He requested the City Clerk’s Office to send a letter to Mr. McNeal advising him that this task had been completed. Responding to Mr. Ritter, Chief Horvath reported that staff returned to the area and relocated the metro strips. They found that there was sufficient speeding in the area to warrant the stop signs. Chief Horvath cautioned that there may be complaints from residents that motorists are running the stop sign. Report by Chief Horvath - Update on Police Department Complaints/Code Enforcement Issues - Neighborhoods Surrounding Wesley College (Delaware Avenue, American Avenue, etc.)(Requested by Chairman Ritter during Committee Meeting of November 10, 2004 - Similar Agenda Item and that President of Neighborhood Link Association be invited to attend) During their Regular Meeting of November 10, 2004, members were provided a six (6) month summary of activity in the Governors Avenue and Wesley College area. Chief Horvath was requested to provide a report at the next meeting on other areas surrounding Wesley College, such as Delaware Avenue and American Avenue. Staff was also requested to invite the President of the Neighborhood Link Association to this meeting.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 13 Chief Horvath briefed the committee on the area between State Street and Silver Lake from east to west and between Division Street and Hazel Road from north to south. He noted that, overall, this is a safe neighborhood. Mrs. Kathie Siler of 299 North State Street, President of the Neighborhood Link Association, reported that residents are frustrated because they cannot understand why people are not being cited for noise violations. She noted that Officer Kelli Burns of Community Policing has attended their meetings, which is encouraging to the residents. Chief Horvath stated that the officers cannot cite anyone unless they witness the crime; however, any resident who witnesses a crime can sign a warrant within a twelve-hour period. He noted that a misdemeanor citation can be issued up to two years later. Once the warrant is signed, an officer can then arrest the person. Chief Horvath encouraged Mrs. Siler to advise the members of the association to continue to report any incidents so that when he reviews the reports, he will be able to identify areas of concern. Development of Three (3) Transportation Priority Projects for the City of Dover - Next Year’s State CIP (Chairman Ritter requested Councilman Ruane to provide information during Committee Meeting of November 10, 2004 - Same Agenda Item) During the November 10, 2004 Safety Advisory and Transportation Committee meeting, Chairman Ritter requested that Mr. Ruane assist the committee in developing a list of the TIP transportation projects that the City should advocate to Secretary Hayward for Fiscal Year 2006. Mr. Ruane stated that the exhibits included in the package were reviewed with Mr. DePrima, City Manager, and Mr. Koenig, Public Works Director. In developing a list of the top priorities for FY 2006, the following were considered within the context of the overall benefit to the City: past ranking; new projects; project funding in DelDOT CIP; changes in the status in projects; ranking by the Dover/Kent MPO; and length of time a project has been proposed. When considering these factors, the following appeared to be the top three projects: #1 - Wyoming Mill Road Realignment This is a new project that emerged as the result of the annexation and proposed subdivision of the Brittingham Farm west of Wyoming Mill Road. The developer of the project has agreed to move the road to the west so that it aligns with Westover Drive. This would eliminate a substandard intersection and allow the new intersection t be signalized. In addition, the developer has agreed to donate the 15 acres that will remain east of the new alignment to Schutte Park for recreation fields. #2 - College Road (From McKee Road to Kenton Road) Pedestrian and Shoulder Improvements This project, which was last years’ top priority, includes the construction of curbs, sidewalks, bike lanes, and drainage systems for this section of the road. It ranked fifth on the overall Transportation Committee list in July 2003. Projects #1 through #4 were already in the advanced stages of funding or planning by February 2004. This project is currently scheduled for funding between FY 2009 and FY 2011. It was the highest ranking project by the Dover/Kent MPO.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 14 #3 - Kenton Road (From Chestnut Grove Road to Route 8) Pedestrian and shoulder Improvements This project includes the construction of curbs, sidewalks, bike lanes, and drainage systems for this section of the road. It was seventh in the July 2003 rankings and fourth in the Dover/Kent MPO ranking. A number of new developments have been proposed on Chestnut Grove Road near Kenton Road. This project was not recommended to Secretary Hayward as a top priority last year since it was outranked by the Crawford Carroll Avenue Extension; however, that project is not being recommended at this time since it is being further studied by DelDOT, along with the northern Route 13 Corridor. Responding to Mr. Simmons, Mr. DePrima stated that the donation of the 15 acres was not contingent upon the Wyoming Mill Road Realignment, noting that the land will be donated as parkland to that subdivision either way. Mr. DePrima stated that there are many good reasons to have the road realigned. Mr. Simmons expressed concern with ranking the Wyoming Mill Road Realignment above the College Road Project, noting that College Road is heavily traveled and should be a higher priority due to the safety issues in that area. Mr. DePrima advised members that the three items on the list were in no particular order and could be adjusted. The committee recommended that Council President Williams send a letter to Transportation Secretary Nathan Hayward stating that the top three transportation projects for the City of Dover are: (1) Wyoming Mill Road Realignment; (2) College Road (From McKee Road to Kenton Road) Pedestrian and Shoulder Improvements; and (3) Kenton Road (From Chestnut Grove Road to Route 8) Pedestrian and Shoulder Improvements. By consent agenda, Mr. Carey moved for approval of the committee's recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote. Discussion - Quality of Life Task Force (Chairman Ritter) Mr. Ritter advised members that the creation of a Quality of Life Task Force would involve hiring four (4) new police officers who would report to a Community Policing supervisor. This past summer, the program ran for a little over a month and was very effective in controlling quality of life offenses. Chief Horvath stated that the Quality of Life Task Force would try to foresee problems before they arise. They will work throughout the City; however; they would not be focusing on just this type of offense. Responding to Mr. Ruane, Chief Horvath stated that this task force would be treated as a free-standing unit and would not be responding to routine complaints. The committee recommended hiring four (4) additional police officers for the upcoming budget year to create the Quality of Life Task Force for the City. By consent agenda, Mr. Carey moved for approval of the committee's recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 15 By consent agenda, Mr. Carey moved for acceptance of the Safety Advisory and Transportation Committee Report, seconded by Mr. Salters and carried by a unanimous roll call vote. SPECIAL PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT OF DECEMBER 20, 2004 A Special Parks, Recreation, and Community Enhancement Committee meeting was held on December 20, 2004, with Chairman Pitts presiding. Legal Opinion - Use of Stormwater Management for Active Recreation Space During the Regular Meeting of December 14, 2004, members requested a legal opinion on whether stormwater management ponds may be considered active recreation area for the purposes of complying with the requirements of Appendix B, Zoning Ordinance Article 5, §10.1, Recreation Area, to determine the required active recreation space for the Tall Pines Condominiums Open Space Plan. The committee also moved to reconvene on Monday, December 20, 2004 at 12:00 p.m. to consider the legal opinion and formulate a recommendation on the application to forward to the Planning Commission. In order to expedite the opinion, Mr. James Galvin, City Planner, provided Mr. Rodriguez, City Solicitor, with a code interpretation memo for his review. Ms. Dawn Melson, Assistant City Planner, advised members that it was the City Solicitor’s opinion that dry ponds, which are primarily without standing water until a storm event and remain wet for a period of hours or days after the event, may be considered as active recreation area to meet active recreation area requirements if they are of sufficient area, such as the area required for a soccer, baseball, or other playing field. Wet ponds, which have standing water for a period of time sufficient to limit the regular use of the pond area as recreation field space or where the soils become hydric (soil that is saturated, flooded, or ponded long enough during the growing season to develop anaerobic conditions in the upper part) may not be considered as active recreation area to meet the recreation area requirements of the zoning ordinance. The solicitor noted the exception that wet ponds of a sufficient size or character that would allow water based active recreation activities within the area of the pond, such as boating or fishing, would be appropriate recreation areas. Ms. Melson stated that the stormwater pond on the Tall Pines Condominium site was a wet pond and; therefore, could not be included in the calculation of the active recreation area. Tall Pines Condominiums - Open Space Plan Members were provided a Data Sheet for Recreation Plan Review for the Tall Pines Condominiums application. Ms. Melson advised members that Tall Pines Condominiums consists of 2.647+/ -acres and requires 21,780 square feet of active recreation space. The developer has agreed to dedicate 13,246 square feet to the State of Delaware for a new right-of-way to realign Chestnut Grove Road with Kenton Road. This improvement has been under consideration by the State and encouraged by the City for some time. According to Article 5, Section 10.32, the amount of land dedicated for public facilities may be deducted from the amount of active recreation area required in Section 10.1. Excluding the land area being dedicated to the State, the total area for the project is 2.34+/- acres and requires 8,534 square feet to be reserved for active recreation space. The net area of proposed active recreation area is 18,347 square feet and includes a gazebo, park benches, horseshoe pits, a walking path, and two areas for lawn games. Ms. Melson stated that the Development Advisory Committee (DAC) recommended design improvements for paved pathways to the gazebo and horseshoe pits and for segregation of the walking paths from the slopes of the stormwater management pond. Staff recommended approval of the plan, with the DAC recommendations.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 16 The committee recommended approval of the Tall Pines Condominiums Open Space Plan, including the Development Advisory Comments. Mr. Ruane and Mr. Anderson requested that, in the future, staff provide a Data Sheet for Recreation Plan Review and a presentation of development options, including requirements and relevant code references, for their consideration, feeling that the delay on this application could have been avoided if members had been provided the necessary information initially. By consent agenda, Mr. Carey moved for approval of the committee's recommendation, seconded by Mr. Salters and carried by a unanimous roll call vote. By consent agenda, Mr. Carey moved for acceptance of the Special Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Salters and carried by a unanimous roll call vote. MONTHLY REPORTS - NOVEMBER 2004 By motion of Mr. Carey, seconded by Mr. Salters, the following monthly reports were accepted by consent agenda: Budget Report Chief of Police Report City Assessor Report City Clerk/Alderman Report (Fines) City Manager’s Report Mayor's Report Planning and Inspections Report Robbins Hose Company No. 1 Report EVALUATION OF BIDS - POLE INVENTORY SYSTEM (DATA COLLECTION) Staff requested to contract services for a Pole Inventory System. The data collected will be used in conjunction with the Outage Management System. The inventory data will also serve as an asset tracker (poles, pedestals, transformers, etc.) for the City of Dover. The information will be collected from all the equipment on the City’s pole lines and will be in the form of Global Positioning System (GPS) coordinates, which will create an electronic system map. Staff recommended awarding the contract to the low bidder, Chapel Mapping, in the amount of $320,000 (a flat cost of $8.00 for each point collected, with an estimated 40,000 collection points). Mr. DePrima advised members that there would be public notification prior to the start of the inventory since some poles are located in the rear of residences. Mr. Carey moved for approval of staff’s recommendation, seconded by Mr. Sadusky and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 17 EVALUATION OF BIDS - OUTAGE REPORTING SYSTEM (OMS) Staff requested the purchase of an Outage Reporting System, which is a type of Outage Management System (OMS). This system will assist in minimizing outage times, provide information in order to conduct studies, and tie customer based information to the system maps. It will also be used by the Engineering Division for design purposes, the Line Crew for construction, and System Operations for power restoration. Staff recommended awarding the contract to Chapel Mapping, in the amount of $107,668 ($33,900 for the first year and $73,768 for the second year). In addition to being the lowest bidder, Chapel Mapping is also the recommended bidder for the Pole Inventory System, which is closely interconnected with this system. Chapel Mapping is also the OMS provider for neighboring Delaware Electric Cooperative, which could be beneficial if two of the three largest electric providers are using the same system. Mr. Hogan moved for approval staff’s recommendation, seconded by Mr. Sadusky and carried by a unanimous roll call vote. FIRST READING - PROPOSED ORDINANCE Mr. Carey moved to waive the reading of the proposed ordinance before Council, seconded by Mr. Salters and unanimously carried. Council President Williams reminded the public that copies of the proposed ordinance are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office. Final action by Council on the proposed ordinance will take place during the Council Meeting of January 24, 2005. In accordance with Section 1-6 of the Dover Code, Council acknowledged the First Reading of the Ordinance as read by the City Clerk, by title only, as follows: Chapter 2 - Administration, Article III.I - Mayor, Section 2-91 - Duties and Responsibilities of the Mayor COUNCIL MEMBERS COMMENTS Mr. Ruane announced that he had filed his petition to run for re-election to the Second District Council seat. Mr. Ritter thanked members for supporting the Safety Advisory and Transportation Committee’s recommendation for four (4) new Quality of Life Task Force officers for next year’s budget. Mr. Carey congratulated the Electric Department and all City personnel involved with First Night for doing a terrific job. Mr. Salters announced that the Martin Luther King, Jr. National Holiday Program would be held at Mt. Zion AME Church, Queen and Fulton Streets, at noon on Monday, January 17, 2005.

CITY COUNCIL MEETING OF JANUARY 10, 2005 PAGE 18 Mrs. Williams extended her appreciation and sincere thanks to Dover Downs for their $100,000 commitment to the recreation center. Mr. Carey moved to adjourn, seconded by Mr. Salters and unanimously carried. Meeting Adjourned at 8:40 P.M. JANICE C. GREEN CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of January 10, 2005, are hereby approved. STEPHEN R. SPEED MAYOR JG/TM S:\ClerksOffice\Agendas&Minutes\Council-Minutes\2005\01-10-2005.wpd

THE FIRST STATE HERITAGE PARK AT DOVER Presentation to Dover City Council, January 24, 2005 SUMMARY The First State Heritage Park at Dover is a partnership of state agencies seeking to work in collaboration with city and county government, nonprofit organizations and the private sector to create Delaware’s first urban “park without boundaries” in the city that has been the seat of state government since 1777. The goal of the Park initiative is to raise the visibility of Delaware’s capital as an attraction for heritage tourists by creating and marketing a more comprehensive and cohesive picture of the historic significance and cultural asserts of Dover and the State of Delaware. Governor Ruth Ann Minner signed an Executive Order on April 22, 2004 creating a task force to oversee the development of a non-traditional “park without boundaries” within the city of Dover. In announcing the task force, the Governor remarked: “Today we embark on a project to bring to light the undiscovered treasures that lie in the heart of Delaware.” IS THIS A TYPICAL KIND OF PARK? The First State Heritage Park at Dover is not a park in the traditional sense. Urban “parks without boundaries” are being developed nationwide to appeal to tourists and residents interested in the history and culture of a locale. They are designed to link existing sites throughout a city to paint the total picture of the city’s history and culture. Because the city itself becomes the park, these parks create an energy and excitement that invigorates tourism and promotes local merchants and businesses—contributing to economic development. HOW THE FIRST STATE HERITAGE PARK AT DOVER RELATES TO NATIONAL TRENDS IN CULTURAL OR HERITAGE TOURISM Heritage tourism is one of the fastest growing niche markets in the travel industry today. Delaware’s rich heritage and historic attractions have been identified as one of the five major tourism draws in our state. As the state capital and as a city with multiple historic and cultural assets, Dover can play a significant role as a destination for heritage tourists. As noted in the Cultural Heritage Tourism Toolkit produced by the Vermont Department of Tourism and Marketing: “Cultural heritage tourism encourages 1

the protection and continued use of cultural heritage resources, which is important to the quality of life and economic well-being of the state. It strengthens cultural heritage resources, and the tourism industry; it is an integral, complementary element of the recreation and leisure environment of the state; and it stimulates revenues in appropriate and sustainable ways.” DOVER’S STRENGTHS AS A HERITAGE TOURISM DESTINATION ƒ Dover has been the seat of Delaware state government since 1777 and is home to one of the most beautifully preserved capitol complexes in the nation. ƒ Dover has an authentic quality of place grounded in a rich history spanning three centuries. ƒ Dover is a city of great architectural beauty, including two historic districts on the National Register of Historic Places; and encompasses beautiful natural areas as well, including the historic Green and the St. Jones River. ƒ In Dover’s downtown area, there are dozens of historical or cultural sites owned by the State of Delaware, by the City of Dover, by religious institutions or other nonprofit organizations, or by the private sector. GOALS OF THE FIRST STATE HERITAGE PARK AT DOVER Up until now, the state of Delaware has not fully capitalized on the rich historic and cultural resources of its capital. Consequently, many visitors and residents are not aware of the full wealth of accessible history in downtown Dover. And for many – Delawareans and visitors alike – Dover is a “well-kept secret” located less than a mile from Delaware’s two major north-south highways. One of the key goals of The First State Heritage Park at Dover is to foster among Delaware’s residents an appreciation for the state’s heritage and a desire to preserve it. This supports the Governor’s Livable Delaware initiative by enhancing underutilized resources and by improving the quality of life for residents. The Park also supports the goals and objectives of the State Tourism Office Master Plan that seeks to attract new visitors interested in Delaware’s most powerful niches, which include history and culture. 2

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Initial Anchor Sites • Legislative Hall: Delaware’s Capitol Building A Georgian-style structure that has been home to Delaware’s General Assembly since 1933; • Legislative Mall A public commons inspired by the spirit of Dover’s historic Green; • Delaware Public Archives One of the finest state archival exhibitions in the country, renovated and expanded in 2001, containing materials from the 17th century to the present; • The State House Museum Delaware’s first permanent capitol building completed in 1792 on Dover’s historic Green and home of Delaware’s General Assembly until 1933; • Museum Square: o Johnson Victrola Museum A premier collection of its kind, displaying sound recording industry material of the 1890s – 1929 and honoring Dover’s Eldridge Reeves Johnson, who founded the Victor Talking Machine Company in 1901; o Delaware Archaeology Museum Encompassing 12,000 years of Delaware’s archaeological history including an overview of Delaware's Native American history; o Museum of Small Town Life Representing a late 19th century main street furnished with five different shops, including a working 1897 pearl printing press; • Delaware State Visitors Center Information on local and statewide attractions, events, and activities with two galleries of frequently changing exhibits; • Woodburn/Hall House One of Delaware’s finest middle period Georgian houses (ca. 1798) and official home of Delaware's Governors since 1965, along with its Victorian- era guest house; and • The Biggs Museum of American Art An independent nonprofit museum with an outstanding collection of 18th through 20thcentury Delaware and American art, housed in the State Visitors Center. 4

Additional Sites Of Historic & Cultural Interest In Downtown Dover • Two courthouses on Dover’s historic Green: the Delaware Supreme Courthouse and Kent County Courthouse; • The Green and Constitution Park, owned by the City of Dover; • Richardson and Robbins Building and Rose Cottage, historic buildings currently used as state offices; • Historic churches and cemeteries in downtown Dover, including Christ Episcopal Church, Wesley United Methodist Church, and the Presbyterian Church of Dover; • Private sector sites include, among others, The Schwartz Center for the Arts, the Dover Art League and the site of the Golden Fleece Tavern. WHAT HAS ALREADY OCCURRED? Governor’s Task Force A task force of 13 members, including community leaders and representing the three branches of state government was created by Governor Minner to develop long-term goals and objectives for the park. Named by position, the members were appointed by their institutions and have been meeting monthly since July 2004. The task force presented its preliminary report to Governor Minner in December 2004. Planning Team An inter-agency planning team has been working together for the past year. This team initially included representatives from agencies with responsibilities for site interpretation (Delaware Public Archives, Delaware State Museums, Legislative Council, Woodburn, Delaware State Parks and the Biggs Museum of American Art). Outreach efforts quickly expanded this working partnership to include other agencies that contribute interest, resources and expertise to the park (Delaware Capitol Police, Division of Facilities Management, Delaware Division of the Arts, Delaware Department of Transportation, Delaware Heritage Commission, and Delaware State Tourism Office). Additional input has been sought from the City of Dover Departments of Planning and Parks & Recreation, from other partner sites and from other Kent County resources. 5

Holiday Openings Legislative Hall, Delaware Public Archives, the Old State House Museum, Delaware State Visitors Center, Delaware Archaeology Museum, Johnson Victrola Museum, Museum of Small Town Life and Biggs Museum of American Art are open 9 a.m. – 5 p.m. on most state holidays (closed Easter, Thanksgiving Day, Christmas Day and New Year’s Day) “First Saturdays in the First State” program has been established that features uniform hours for all park sites and guided tours of Legislative Hall on the first Saturday of every month. Special programs at each site are developed for each month. Wayside Signage The park’s first interpretive wayside sign will soon be unveiled at Legislative Hall and more are in the planning stages. This signage will allow visitors to learn about historic sites even when buildings are closed. A Park Map is under development to facilitate self-guided walks and a second informational brochure is in production. Collaborations with Main Street Dover, Kent County Tourism and City of Dover Parks & Recreation are underway. OTHER IDEAS ARE CURRENTLY UNDER CONSIDERATION • Special programs designed for families and school groups • Horse drawn carriage rides providing a guided tour of Dover • Guided walking tours throughout the historic district with additional themed walking tours such as those focusing on art and architecture • Summer history camp programs for children • Public art installations • Concerts CONTACT INFORMATION Elaine Brenchley, Project Director The First State Heritage Park at Dover 152 S. State Street, Dover DE 19901 PH: 302-739-4413/FAX:302-739-6967 Elaine.Brenchley@state.de.us 6

FIRST READING BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1) That Article III - Definitions, of Appendix A - Land Subdivision Regulations be amended by deleting Section G - Roadway in its entirety and inserting in lieu thereof the following: G. Roadway: A paved street or alley primarily used for vehicular traffic. The roadway width shall be measured from the vertical face of the curb to the vertical face of the curb. 1. Arterial Street and Highway: Street primarily used for fast and/or heavy traffic. 2. Collector Street: Street carrying traffic from local streets to arterial streets and highways. 3. Local Street: Street primarily used for access to the abutting properties. 4. Marginal Access Street: Local streets paralleling and adjacent to an arterial street or highway, and providing access to abutting properties and protection from through traffic. 5. Dead-End Street (or cul-de-sac): Street closed at one end, and having only one connection with any other street. 6. Half Street: Street paralleling the boundary of a subdivision and lying partly in an abutting tract. 2) That Section A - Streets, of Appendix A - Land Subdivision Regulations, Article VI - Subdivision- General Requirements and Design Standards, be amended by deleting paragraphs 12 and 13 in their entirety and inserting in lieu thereof the following: Appendix A, Article VI, Subdivision – General Requirements and Design Standards, A. Streets 12. Street right-of-way lines at intersections shall be connected with a curve, the radius of which shall be at least twenty-five (25) feet. The required radius may be increased by the City Engineer if the increased radius is necessary for public safety. 13. Street right-of-way and Roadway shall be as shown on the official map or development plan and, if not shown thereon, said widths for the various street types, shall not be less than follows: 13.1 Right-of-Way and Roadway widths for the various street types, with no on-street parking, shall not be less than as follows: Street Type Right-of-way Roadway Arterial 80 to 110 feet 60 to 80 feet Collector 60 feet 38 feet Local for all residential areas 60 feet 24 feet Local for Commercial areas 60 feet 26 feet Cul-de-sac and Dead Ends 60 feet 24 feet Marginal Access 60 feet 24 feet Alley, one way 16 feet 12 feet

FIRST READING - PROPOSED LAND SUBDIVISION AMENDMENT PAGE 2 13.2 The minimum roadway widths provided in Section 13.1 are to be utilized on streets with no on-street parking. a. In areas where off-street parking does not exceed that required in Appendix B and on all Local Commercial streets, roadway widths shall be increased by six (6) feet for parking to be allowed on one side of the roadway and by twelve (12) feet for parking to be allowed on both sides of the roadway. These street width requirements shall not be amended by any alternative street widths provided for in §13.4 or §13.5 of this section. b. In areas where off-street parking does exceed that required in Appendix B, but on-street parking is necessary or desired, roadway widths shall be increased by four (4) feet for parking to be allowed on one side of the roadway and by ten (10) feet for parking to be allowed on both sides of the roadway. c. In areas where off-street parking meets or exceeds that required in Appendix B and rear access alleys are provided for parking and access to garages, roadway widths shall be increased by two (2) feet for parking to be allowed on one side of the roadway and by eight (8) feet for parking to be allowed on both sides of the roadway. d. Accommodations for off-street parking must exceed that required in Appendix B, Articles 3, 4, 5 or 6, as applicable to take advantage of the street widths allowed in §13.4 or §13.5 of this section. In residential subdivisions, off-street parking requirements must be increased by a minimum of one (1) space per lot. Only one (1) off-street parking space on a residential parcel for every three (3) proposed may be enclosed in a garage. Accommodations to increase off-street parking from that required may include but not be limited to: garage placement to allow for additional parking spaces between the front yard setback and the garage, alternate side driveway entrances staggered so that they are separated by at least twenty-five (25) feet, or other design alternatives or project densities specifically requested by the applicant and as approved by the Planning Commission. e. The adequacy of the proposed roadway widths and parking provided must be approved by both the City Planner and the City Engineer. Under no circumstances shall a roadway other than that required for an alley, be less than twenty-four (24) feet. f. All townhouses shall be provided with rear access alleys unless the Planning Commission finds that alleys are infeasible for the development or finds that the design of the townhouses precludes their suitability. The required alley right-of- way and roadway width may be increased at the discretion of the City Manager. g. All streets with townhouses or other multiplexes greater than three units per structure shall have parking on at least one side of the street. Reduction in the required roadway width below the requirements of 13.3 of this section shall not be allowed. ADOPTED: * S:\ClerksOffice\Ordinances\2005\Draft Ordinances\Street Widths.1st Reading.wpd

UTILITY COMMITTEE The Utility Committee Meeting was held on January 10, 2005, at 5:35 p.m. with Chairman Carey presiding. Members present were Mr. Ruane, Mr. Sadusky, Mr. Cregar, and Mr. Snaman. Members of Council present were Mr. Slavin, Mr. Ritter, Mr. Hogan, Mr. Salters, and Council President Williams. Mayor Speed was also present. AGENDA ADDITIONS/DELETIONS Mr. Carey requested the deletion of item #1 - Revised Proposed Ordinance Amendments - Street Widths, and item #3 - Water Quality Evaluation Program and Consulting Services/CIP Amendment. Mr. Sadusky moved for approval of the agenda, as amended, seconded by Mr. Snaman and unanimously carried. Presentation - Electric Rate Study In 2003, The City of Dover retained Burns & McDonnell Engineering Company to prepare a Comprehensive Electric Revenue Requirement Cost of Service and Rate Design Study. In September 2003, the Electric Rate Study Implementation Committee was established to further analyze and validate the findings of the Rate Study. The Committee's ultimate goal was to suggest ways of implementing the Study's recommendations in such a way as to ensure its objectives. The final recommendations of the Committee were presented to the Utility Committee on February 24, 2004, at which time the City Manager was instructed to meet with the City’s customers to explain the rate study recommendations and discuss the impact of implementing the recommendations. Since August 17, 2004, presentations have been made to the following groups: Luther Towers, Playtex, Central Delaware Chamber of Commerce, Central Delaware Economic Development Council, Del Tech – Terry Campus, Dover Bowl, Delaware Economic Development Office, Dover Downs, Kent County Tourism, Main Street Dover, Delaware State University, Dover Post, Sara Lee, Bay Developers, Greater Dover Committee, Chesapeake Utilities, Sheraton, and the Capital School District. The Sunroc Corporation was e-mailed a copy of the presentation since they were unable to schedule or attend a presentation. Data comparing proposed billing to actual billing was made available upon request. Correspondence related to the Study’s recommendations was received from the Central Delaware Economic Development Council, the Central Delaware Chamber of Commerce, and Playtex. Mrs. Terry Tieman, Administrative Services Director, provided a PowerPoint Presentation and reviewed the key points of the Study and the recommendations of the Electric Rate Study Implementation Committee. Responding to Mr. Ruane, Mrs. Tieman stated that the gap between revenue and the cost of services could be closed if the entire study were implemented; however, after discussions with the community and large business groups, the Committee did not feel it was prudent to recommend implementation of the entire study at this time. Mr. DePrima, City Manager, noted that the Chamber of Commerce was aware that the majority of its membership would realize a savings on their electric bills; however, they chose not to support the recommendation to decrease rates for small and medium commercial members due to their concern with the impact on the large primary

UTILITY COMMITTEE MEETING OF JANUARY 10, 2005 PAGE 2 customers. It was their feeling that it would ultimately have a greater impact on their small and medium commercial members. Responding to Mr. Snaman, Mr. DePrima noted that although the City’s residential rate is higher than Conectiv’s rate, at the time of the study, the rates for Conectiv and Delmarva Power were frozen. He advised members that the moratorium will probably be lifted this year and the City’s rates will be more competitive. Mr. Ruane moved to recommend approval of Recommendation #2, accepting the energy rates and customer service charges proposed by the Study with a minor adjustment to the residential rate structure ($.0880 to $.0890 kWh). The motion failed for the lack of a second. Mr. Ruane moved to recommend approval of Recommendation #3, lowering the demand rates proposed in the Study for medium commercial, large commercial, primary and transmission customers, seconded by Mr. Sadusky and unanimously carried. Mr. Ruane moved to recommend approval of Recommendation #6, move the church, agricultural commercial, municipal, agricultural residential, primary time-of-use and primary 2 rate customers into their appropriate rate classes, phasing in one rate class at a time for a smooth transition. The motion was seconded by Mr. Snaman and unanimously carried. Mr. Ruane moved to recommend approval of Implementation Option #7, over the next three (3) to five (5) years, transition Playtex Products, Inc. to a less complicated rate structure that fits within the City of Dover's rate model, as recommended by the Burns and McDonnell Rate Study, seconded by Mr. Snaman and unanimously carried. Mr. Ruane moved to recommend approval of Recommendation #2, accepting the energy rates and customer service charges proposed by the Study with a minor adjustment to the residential rate structure ($.0880 to $.0890 kWh), with the exception of the small commercial and medium commercial rate increases, increasing the large commercial customer charge from $5 to $10 and the residential customer charge from $4 to $5. The motion was seconded by Mr. Sadusky and unanimously carried. Mr. Ruane moved to recommend that staff be requested to provide a revised Cost of Services Analysis showing the percent variance based on the rates recommended by the committee, once they are adopted by Council, and make a recommendation to close the gap between revenue and cost of service. The motion was seconded by Mr. Cregar and unanimously carried. Mr. Snaman moved for adjournment, seconded by Mr. Sadusky and unanimously carried. Meeting Adjourned at 6:30 P.M. Respectfully submitted, Carleton E. Carey, Sr. Chairman CEC/jg/tm S:\ClerksOffice\Agendas&Minutes\Committee-Minutes\2005\01-10-2005 Utility.wpd

LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on January 10, 2005, at 6:45 p.m. with Chairman Salters presiding. Members present were Mr. Hogan, Mr. Slavin, Mr. Shevock, and Mr. Shelton. Members of Council present were Mr. Carey, Mr. Pitts, Mr. Sadusky, Mr. Ritter, Mr. Ruane, and Council President Williams. Mayor Speed was also present. AGENDA ADDITIONS/DELETIONS Mr. Hogan moved for approval of the agenda, seconded by Mr. Slavin and unanimously carried. Revised Purchasing Policy As a result of a comprehensive review by the Finance Director, Mrs. Donna Mitchell, members were provided proposed revisions to the City of Dover Purchasing Policy. With reference to the recommendations provided by Mr. Shelton, Mrs. Mitchell made the following suggestions: Recommendation #1 - Section 2 title change to Purchasing Code of Ethics The City of Dover currently has a code of ethics which applies to purchasing Recommendation #3 - Authorized purchasing agent should be added in the statement Since the actual title is “purchaser”, it is not necessary to amend the title in the Purchasing Policy Recommendation #4 - Add to section 2.5 to read “All City of Dover Departments involved in the purchasing process must refrain from any activities that would constitute or lead to a conflict of interest with a supplier or contractor.” This statement could be included in section 2.1. Recommendation #5 - Add to 3.1 department head level Mr. Hogan suggested changing the wording to read “Purchases for $2,500 or less must be authorized by the department head.” Responding to Mr. Ruane, Mrs. Mitchell stated that language would be included to clarify that the Purchasing Policy also applies to contracts and services. Mr. Ritter requested that Section 3.15 - Change Orders, paragraph B, be revised to include “..., with information to be disseminated to Council.” Mr. Slavin noted that the State of Delaware has just implemented a “best and final approach” to bidding where, once all bids are received, the final two (2) or three (3) bidders are requested to provide their “best and final” bid. He suggested that the approach be considered for the first amendment of the policy.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF JANUARY 10, 2005 PAGE 2 Due to time constraints, further review of the Purchasing Policy will take place during the Regular Legislative, Finance, and Administration meeting of January 24, 2005. Mr. Salters requested members to provide written suggestions to Mrs. Mitchell prior to the next meeting. Mr. Hogan moved to recess until January 24, 2005, seconded by Mr. Shelton and unanimously carried. Meeting Adjourned at 7:12 P.M. Respectfully submitted, Reuben Salters Chairman RS/jg S:\ClerksOffice\Agendas&Minutes\Committee-Minutes\2005\01-10-2005 LF&A.wpd

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on January 12, 2005, at 7:05 p.m. with Chairman Ritter presiding. Members present were Mr. Lakeman, and Mr. Simmons. Mr. Carey and Mr. Pitts were absent. Mr. Ruane, and Mayor Speed were also present. The invocation was given by Chairman Ritter, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Simmons moved for approval of the agenda, seconded by Mr. Lakeman and unanimously carried. Tiers of Megan’s Law - Explanation by Community Policing Officer (Requested during Committee Meeting of October 27, 2004 - Review of Map/Chart of Incidents of Crime) During their Regular Meeting of October 27, 2004, members requested Police Chief Horvath to provide information on the Tiers of Megan’s Law. Community Policing Officer Benjamin Marvel advised members that there are three (3) Risk Assessment Tier’s for sex offenders based on their charges and the disposition of their case as follows: Risk Assessment Tier I is considered the lowest risk level and is assigned to any sex offender not otherwise designated to Risk Assessment Tier II or III. In a Tier I case, the Officer files a report and no public notification is required, either by the law or department policy. If a Tier I sex offender remains without charges or violations for 10 years, they can petition the Court to be removed from the sex offender registry. Risk Assessment Tier II is considered a medium risk level and is assigned to any sex offender convicted of crimes such as rape in the third degree, unless the offense involved a child under 12 or the offense involved force or the threat of physical violence, rape in the fourth degree, unlawful sexual contact in the second and third degrees, unlawful sexual penetration in the third degree, sexual extortion, a dangerous crime against a child, unlawfully dealing in child pornography, and sexual solicitation of a child (list not inclusive). In a Tier II case, the Officer files a report and notification is made to schools and daycare providers, both home and commercial. If a Tier II sex offender remains without charges or violations for 10 years, they can petition the Court to be re-designated as a Tier I offender. Risk Assessment Tier III is considered high risk and is assigned to sex offenders convicted of crimes such as rape in the first and second degrees, rape in the third degree if the offense involved a child under 12 or the offense involved force or threat of physical violence, unlawful sexual contact in the first degree, unlawful sexual intercourse in the first or second degree, unlawful sexual contact in the first degree, continuous sexual abuse of a child, and sexual exploitation of a child (list not inclusive). In a Tier III case, the Officer files a report, a flyer is generated and notification is made to schools, daycare providers, and door-to-door notification within one street or block in each direction from the offender’s residence. A Tier III sex offender ensues a lifelong registry. If the

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF JANUARY 12, 2005 PAGE 2 offender remains without charges or violations for 15 years, they can petition the Court to be redesignated as a Tier II offender. According to Department Policy, each Tier Level requires that an Officer physically goes to the offender’s residence, school, or place of employment to verify that they live, work, or attend school at that location. In some instances, Tier Level II and III offenders are placed on the Police Department website. Officer Marvel advised members that the Dover Police Department maintains records for 137 sex offenders within the City. He noted that 10 are Tier I, 101 are Tier II, and 26 are Tier III sex offenders. Responding to Mr. Ritter, Officer Marvel stated that if an offender provides a false address, they exhaust all means to locate them and, if unsuccessful, a warrant is issued for failure to comply with sex offender registration. Mr. Ritter asked if it would be possible to place a list of sex offenders located within the City on the City’s website. Officer Marvel suggested that a link to the Delaware Sex Offender registry would probably be the quickest and easiest way to have that accomplished. He noted that the database can be sorted by the location of the offender. Mr. Ritter requested the City Manager and the Police Chief to investigate the possibility of posting sex offender information on the City’s and Police Department websites. Fire Prevention Presentation - Sprinkling of Assembly Occupancies (Dave Truax - Fire Marshal) The City’s Fire Marshal, Mr. David Truax, provided a PowerPoint Presentation of recommended Code amendments related to fire suppression. Members also viewed a video of a Rhode Island night club fire which killed more than 100 of the occupants. According to current city code, a sprinkler system is required if the structure is at least 10,000 square feet or has an occupancy limit of 300. Based on the recently adopted edition of National Fire Protection Association (NFPA) 13 - Standards Related to the Installation of Sprinkler Systems, Mr. Truax recommended the following amendments: • All newly constructed indoor places with an occupancy limit of 150 or more; • Any existing structure in which interior renovations of 50 percent or more have been done and the building has an occupancy limit of 150 or more; • Any additions or increase in the size of an existing structure that would create an occupancy limit of 150 or more; • Educational buildings that are at least 5,000 square feet. Existing buildings would be grandfathered unless they are renovated or increase their capacity. The occupancy limit would decrease to 100 in establishments where alcohol is served and consumed since alcohol starts to impair judgment and the ability to make rational decisions.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF JANUARY 12, 2005 PAGE 3 Mr. Ritter requested staff to bring the recommendations back in ordinance form for members consideration. Update by DelDOT Traffic Study - SR1/Route 8 and East Dover Housing Development Projects (Chairman Ritter requested Mr. Gary Laing to provide update during Committee Meeting of November 10, 2004) During their Regular Meeting of November 10, 2004, members were advised that the traffic studies would take more time to complete. Mr. Gary Laing, DelDOT Municipal Liaison, was requested to provide an update in one month. Mr. Laing stated that the SR1/Route 8 Traffic Impact Study (TIS) had been mailed to Mr. Galvin, Planning and Inspections Director, on November 22, 2004 and the TIS for Clearview Meadows was mailed on December 22, 2004 (as on file in the Office of the City Clerk). Mr. Galvin advised members that the Studies made recommendations for the entrances of all of the properties, as well as improvements shared by all of the developments, such as turn lanes, intersection improvements, and right-of-way acquisition costs. He noted that the City, DelDOT, and some of the developers met to discuss the recommendations. Status of Traffic Signal - Greenway Lane and Kenton Road (Gary Laing, DelDOT) Mr. Laing advised members that the study which was completed over one (1) year ago determined that a traffic light could not be installed at the intersection of Greenway Lane and Kenton Road due to its close proximity to Route 8. He stated that he has requested the Traffic Studies Division to revisit the study in order to develop creative alternatives to a traffic signal. Mr. Laing advised members that the West Dover Connector scheduled for February has been postponed until March 23, 2005, from 5:30 to 8:00 p.m. at the Modern Maturity Center. He also noted that they plan to schedule two (2) or three (3) working group meetings in the first half of 2005, with a workshop being scheduled for July 2005. Responding to Mr. Ruane, Mr. Laing stated that DelDOT would be happy to meet with civic associations and requested that they be made aware when there are interested associations. Mr. Lakeman moved for adjournment, seconded by Mr. Simmons and unanimously carried. Meeting Adjourned at 9:03 P.M. Respectfully submitted, Robert G. Ritter, Jr. Chairman RGR/tm S:\ClerksOffice\Agendas&Minutes\Committee-Minutes\2005\01-12-2005 SA&T.wpd

CITY OF DOVER FINANCE DEPARTMENT MONTHLY BUDGET REPORT DECEMBER 2004 REVISED January 24, 2005 PREPARED BY: FINANCE DEPARTMENT PLEASE NOTE – THIS NEWLY FORMATTED REPORT PROVIDES TOP LINE INFORMATION ON THE THREE MAJOR OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

Page 2 of 6 City of Dover Finance Department Monthly Report December 2004 Strategic Objectives for Fiscal Year 2004 – 2005 1. Hire Assistant Finance Director in July 2004 – Completed 7/26/04 2. Develop and implement a monthly report to monitor our debt covenants by January 1, 2005. This objective is being worked on after the completion of the annual audit. 3. Develop and implement a monthly cash flow and working capital reconciliation for each major fund by November 30, 2004. This objective has been discussed with Assistant Director and a new deadline was established for the period ended December 31, 2004 due to the delay in filling the position. 4. Publish the Comprehensive Annual Financial Report by November 10, 2004. The report has been completed, published and sent to GFOA on December 29, 2004. Major Projects In Process or Completed: 1. Electric Bond Refinancing and IRS negotiations – Completed 2. Pension Fund Asset Manager & Custody Agreement – Completed 3. Pension Actuarial Analysis – In Process 4. Comprehensive Annual Financial Report & Audit – Completed 5. Annual Report from Electric Engineer Consultant on Electric System – Completed 6. Final Arbitrage Rebate Calculations for Electric Bonds – Completed Activity Levels FY04 – YTD FY05 – YTD Payroll: Number of Pay Periods 13 13 Number of Payroll Checks 5,144 5,128 Number of Pension Checks 1,237 1,260 Total Gross Payroll $7,985,394 $8,470,901 Total Pension Payments $1,739,180 $1,796,180 Total Overtime $264,277 $272,394 Accounts Payable: Number of Vouchers 4,827 4,233 Dollar Amount Disbursed $11,405,778 $11,270,220

Page 3 of 6 City of Dover Finance Department Monthly Report – December, 2004 General Fund Summary *Court of chancery fees and rental income were reversed on original budget report. Correction is shown in this report. Budget YTD Balance % of Budget Receipts Property & Transfer Taxes $ 8,796,454 $ 8,568,164 $228,290 97.4% Licenses & Permits 2,255,373 1,652,629 602,744 73.3% Fines & Police Revenues 1,012,740 607,732 405,008 60.0% Sanitation Revenues 1,112,000 626,722 485,278 56.4% Library & Recreation Revenues 423,400 221,973 201,427 52.4% Franchise Fees 360,000 97,813 262,187 27.2% *Court of Chancery Fees 480,000 253,980 226,020 52.9% Intrafund Services 4,898,863 2,185,526 2,713,337 44.6% Grants 310,000 128,353 181,647 41.4% Transfers-In from Grants & Utilities Electric Fund 5,463,008 4,200,000 1,263,008 76.9% Water/Wastewater Fund 848,016 612,004 236,012 72.2% Civil Traffic Penalties Fund (1) 800,000 0 800,000 0.0% Municipal Street Aid Fund 780,000 0 780,000 0.0% Contingency Reserve 250,000 250,000 0 100.0% *Other Miscellaneous Revenues 280,523 126,365 154,158 45.0% Total $28,070,377 $19,531,261 $8,539,116 69.6% Expenditures City Clerk & Council $ 514,694 $ 178,819 $335,875 34.7% Mayor, City Manager & Human Resources 865,548 325,875 539,673 37.6% Police & Police Extra Duty 10,317,366 4,854,190 5,463,176 47.0% Public Works 4,777,137 2,526,151 2,250,986 52.9% Central Services 2,486,256 1,164,266 1,321,990 46.8% Planning & Inspections 1,181,642 518,809 662,833 43.9% Finance, I/T & Administrative Services 2,596,497 1,154,982 1,441,515 44.5% Library & Recreation 1,721,767 800,374 921,393 46.5% Fire 924,434 598,858 325,576 64.8% Assessor 251,212 73,490 177,722 29.3% Debt Service 440,372 386,776 53,596 87.8% Insurance 574,643 266,669 307,974 46.4% Retiree’s Health Care 646,627 291,989 354,638 45.2% Street Lights 460,000 269,190 190,810 58.5% Transfers Out - Post Retirement Benefit Fund 600,000 600,000 0 100.0% Total $28,358,195 $14,010,438 $14,347,757 49.4% Excess Receipts/(Expenditures) ($287,818) $5,520,823 ($5,808,641) Working Capital & Reserve Balances - Unaudited Working Capital - Budget Balance $2,254,366 Contingency $543,350 Capital Asset Replacement $165,615 Parkland/Recreation $592,617 Footnotes: (1) Civil Traffic penalties are not being received at the budgeted level. The City Manager is reviewing the reports and is in discussions with the State and the vendor.

Page 4 of 6 City of Dover Finance Department Monthly Report – December, 2004 Water/Wastewater Fund Summary Budget YTD Balance % of Budget Revenue Water Fees & Water Tank Leases 4,202,602 2,106,977 $2,095,625 50.1% Wastewater Fees & Impact Fees 3,596,810 2,173,044 1,423,766 60.4% Kent County Treatment Fees (1) 2,788,875 1,323,624 1,465,251 47.5% Transfer In from Contingency Reserve 241,680 60,420 181,260 25.0% Miscellaneous 111,950 83,129 28,821 74.3% Total $10,941,917 $5,747,194 $5,194,723 52.5% Expenses Water & Water Treatment Plant 1,519,209 683,952 $835,257 45.0% Wastewater 758,196 351,129 407,067 46.3% Water Meter Reading 57,685 27,233 30,452 47.2% Construction & Inspection 495,136 234,148 260,988 47.3% Kent County Treatment Fees (1) 3,600,000 1,702,801 1,897,199 47.3% Retiree’s Health Care 96,330 51,993 44,337 54.0% Debt Service & Arbitrage (2) 1,129,103 97,164 1,031,939 8.6% Intrafund Services 1,025,270 454,526 570,744 44.3% Transfers Out General Fund 848,016 612,004 236,012 72.2% Water/Wastewater I & E Fund 227,151 137,151 90,000 60.4% Impact Fee Reserve 147,860 0 147,860 0.0% Post-Retirement Benefit Fund 100,000 100,000 0 100.0% Total $10,003,956 $4,452,101 $5,551,855 44.5% Excess Revenues/(Expenses) $937,961 $1,295,093 ($357,132) Working Capital & Reserve Balances - Unaudited Working Capital - Budget Balance - Water $2,075,174 Working Capital - Budget Balance - WW $769,628 Working Capital - Budget Balance - KSA (1) ($1,364,104) Contingency $592,518 Capital Asset Replacement $2,384 Impact Fee Reserve $1,449,850 Footnotes: (1) The Kent County Treatment Fee expense continues to exceed the revenues. The budgeted working capital of negative $1,364,104 will been increased to negative $1,507,895 or by $143,791 due to actual charges exceeding the budgeted charges in the FY04 Revised Budget. The adjustment is included in the budget revision of 10/25/04. (2) Budgeted debt service of $1,621,000 will be reduced approximately $459,000 due to excess funds in our bond reserves. Arbitrage calculations were completed in August and we paid the IRS $34,390 for arbitrage.

Page 5 of 6 City of Dover Finance Department Monthly Report – December, 2004 Electric Revenue Fund Summary Budget YTD Balance % of Budget Revenue Sales to Customers 55,633,802 29,718,420 $25,915,382 53.4% Purchase Power Adjustment 4,934,544 2,183,757 2,750,787 44.3% Utility Tax 1,182,367 564,346 618,021 47.7% Weyandt Hall Rents 170,885 91,360 79,525 53.5% Miscellaneous Revenues 616,000 277,159 338,841 45.0% Total $62,537,598 $32,835,042 $29,702,556 52.5% Expenses Purchased Power $ 40,555,237 $ 20,431,905 $20,123,332 50.4% Electric Operating Divisions 5,720,699 2,510,729 3,209,970 43.9% Utility Tax 1,182,367 588,863 593,504 49.8% Interest on Deposits 15,000 13,045 1,955 87.0% Retirees Health Care 456,656 208,001 248,655 45.5% Accounts Receivable Write-Offs 125,000 125,000 0 100.0% Inventory Write-Offs 125,000 125,000 0 100.0% Debt Service & Arbitrage (1) 2,220,213 1,108,624 1,111,589 49.9% Intrafund Services 3,873,593 1,731,000 2,142,593 44.7% Transfers Out General Fund 5,463,008 4,200,000 1,263,008 76.9% Contingency Reserve 22,000 22,000 0 100.0% Rate Stabilization Reserve 500,000 500,000 0 100.0% Future Capacity Reserve 2,000,000 2,000,000 0 100.0% Post-Retirement Benefit Fund 200,000 200,000 0 100.0% Total $62,458,773 $33,764,167 $28,694,606 54.1% Excess Revenues/(Expenses) $78,825 ($929,125) $1,007,950 Working Capital & Reserve Balances - Unaudited Working Capital - Budget Balance $3,571,714 Contingency Reserve $1,131,032 Insurance Reserve $215,984 Rate Stabilization Reserve $1,912,017 Depreciation Reserve $15,109,687 Future Capacity Reserve $10,249,790 Footnotes: (1) Budgeted debt service of $2,623,372 will be reduced approximately $482,000 due to excess funds in our bond reserves. Final arbitrage calculations are expected to be completed in November.

Page 6 of 6 City of Dover Finance Department Monthly Report – December, 2004 Major CIP Projects to be Completed Budget YTD Balance Project # Greenway Grant - Fund 709 Silver Lake Park Bridge Replacement $117,000 $0 $117,000 PR0506 Community Transportation - Fund 317, 318, & 319 Hanson House - 317 $36,000 * $3,390 $32,610 TE0201 FY04 Street Program - 318 $362,314 * $137,820 $224,494 ST0405 FY05 Street Program - 318 $1,404,618 $0 $1,404,618 ST0501 Garrison Oak Technology Park - 319 $69,459 * $48,588 $20,871 WW0304 General Fund Pear Street Warehouse Renovations $40,000 * $16,726 $23,274 SP0001 Tennis Court refurbishing $59,885 * $59,885 $0 PR0401 William Street Warehouse Roof Replacement $94,300 * $94,300 $0 FM0407 City Hall Roof Replacement $47,390 * $47,390 $0 FM0408 Remittance Processing System $67,650 $0 $67,650 N/A Pole Barn for William Street Yard $80,000 * $54,947 $25,053 FM0405 Legislative Management Software $64,000 $0 $64,000 N/A White Oak Park Enhancements - Grant Funded $60,000 $0 $60,000 PR0504 Police Radio System Upgrade - Grant Funded $375,000 $0 $375,000 PD0501 Police Server Upgrade for CAD/RMS - ($170M Grant $200,000 * $0 $200,000 PD0405 Water/Wastewater Fund US 13 Sanitary Sewer Interceptor $1,171,998 * $1,140 $1,170,858 WW0101 Puncheon Run Motor Control Replacement $578,332 * $51,760 $526,572 WW0302 Walker Road Pump Station Upgrade $347,371 * $224,097 $123,274 WW0303 Division Street Water Main $598,340 * $0 $598,340 WD0304 West Rustic Lane Sewer Interceptor $75,000 * $0 $75,000 WW0401 West Dover Water Loop $44,060 * $16,490 $27,570 WD0402 Elevated Storage Tank Maintenance $70,130 $21,875 $48,255 WS0504 Wellhead Redevelopment Program & VFD's $75,000 $71,111 $3,889 WS0505 Cast Iron Main Replacement (Brown Water) $50,000 $0 $50,000 WS0502 Miscellaneous Distribution Improvements (Lakeland) $65,000 $42,326 $22,674 WD0503 Infiltration Removal $75,000 $0 $75,000 WS0501 Puncheon Run Sewer Extension $75,000 $0 $75,000 WW0505 Electric Revenue Fund Cartanza Substation & Lines $938,777 * $699,761 $239,016 ES0103 Mayfair 69kv/12kv Transformer $176,515 * $0 $176,515 ES0105 Division Street Substation $494,636 * $0 $494,636 ES0301 VanSant to Mayfair 69kv lines $300,000 * $6,250 $293,750 EE0407 Delaware State University $60,000 * $28,072 $31,928 EE0414 Walker Road Improvements $3,084 * $3,084 $0 EE0410 4kv to 12 kv Upgrades $214,000 $27,536 $186,464 ED0501 Distribution Upgrades $92,842 $13,198 $79,644 EU0501 Grandview Trailer Park $25,074 $35,911 ($10,837) EE0508 Capital Green $36,000 $29,765 $6,235 EE0523 White Oak 69kv Rebuild $273,900 $59,569 $214,331 EE0401 UG Transformers - New Construction $170,000 $114,314 $55,686 Various UG Conductors - Devices - New Construction $370,000 $344,021 $25,979 Various Radio Read Meter Replacement Program $195,000 $102,429 $92,571 ET0501 Pole Inventory System $160,000 $0 $160,000 EE0503 * Denotes project carried forward from prior fiscal year(s); 10/25/04 budget revisions are incorporated in FY04 project balance.

Dover Police Department Monthly Report To Mayor & City Council “To Protect and Serve” December 2004

January 18, 2005 The Honorable Stephen R. Speed, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Speed and Council Members: The following is the report on Police Department activities for the month of December 2004: COMPLAINTS 36,000 30,536 30,800 27,873 29,074 Total complaints received through 30,000 25,061 December 31st, numbered 30,800. This is 24,000 an increase of 264 complaints over the same time period for last year. 18,000 12,000 6,000 0 2000 2001 2002 2003 2004 16 CRIMINAL INVESTIGATIONS 12 Cases Reported in 12 December 8 Cases Cleared in 8 5 December 5 5 4 5 3 4 Cases Cleared 0 from Previous 0 Months Burglary Robbery Rape

Report to Mayor and Council December 2004 Page 2 TRAFFIC ARRESTS 24,000 20,150 17,684 16,962 18,000 14,609 15,478 The department issued 20,150 traffic citations through this reporting period. This is an 12,000 increase of 4,672 citations over the number issued during the same period last year. 6,000 0 2000 2001 2002 2003 2004 3,000 2,491 2,386 2,366 2,242 2,321 TRAFFIC ACCIDENTS 2,400 1,800 Through December 31st, police investigated 2,231 traffic accidents. This is a decrease of 45 1,200 accidents investigated during the same period 600 last year. 0 2000 2001 2002 2003 2004 18% 911 Calls 911 CENTER Administrative During the month of December, our 911 Calls Center handled a total of 12,023 calls 82% averaging 388 calls per day. Dispatchers handled 2,147 calls on the 911 lines, an average of 70 calls per day. EMERGENCY PREPAREDNESS & BASIC LIFE SUPPORT DIVISION: 17% Prime Care Medial Transport, Inc. responded to 401 emergency calls in Transports December resulting in 322 patient 12% Additional Units transports. The average response time No Transport from dispatch by 911 to arrival on scene 71% was 7 minutes and 33 seconds. Additional units responded to 56 of the 401 calls.

Report to Mayor and Council December 2004 Page 3 CITY ORDINANCE SUMMONS 16,000 Through December 31st, we issued 10,906 12,281 12,557 10,837 10,906 city ordinance summons a 16% increase 12,000 9,432 9,089 9,408 7,912 7,503 over December of last year. *Note: of 6,812 8,000 those summonses issued in December, 29 were issued for handicapped parking 4,000 violations, 36 for fire lane parking violations, 106 for false alarms (43 for 3-5 0 2000 2001 2002 2003 2004 alarms, 36 for 6-9 alarms, 13 for 10-15 alarms, and 14 for 16 or more alarms) and ISSUED PAID 4 for noise violations (3 for vehicle violations and 1 for residence violations). Listed below are the major crimes and activities that occurred during the month of December: • On December 14, 2004, the 2nd Annual Youth Academy Graduation was held. This program is an intensive 13-week course. The classes were held at Central Middle School beginning at 3:00 p.m. and ending at 5:00 p.m. every Wednesday. The academy was opened to all students, ages 13 to 16. The students were exposed to the many aspects of police work. I would like to thank the Capitol School District for their assistance in making this program a great success. • On December 15, 2004, Dover Officers responded to a report of gunshots at Manchester Square Apartments. Upon arrival officers found two victims with gunshot wounds and the suspect had fled the scene. Through investigation, officers determined that during a fight the suspect produced a handgun and shot the victims at close range. On December 28, 2004, the suspect was arrested and charged with numerous offenses. • On December 15, 2004, a pedestrian was struck by a Postal vehicle while attempting to cross State Street. He was air lifted to Christina Hospital were he underwent surgery for serious head injuries. Unfortunately, he succumbed to his injuries. The investigation unto the accident revealed that there were no violations committed by the operator of the Postal vehicle, therefore, no charges will be placed. • On December 22, 2004, officers from the Drug, Vice, and Organized Crime Section working in conjunction with members of the State Probation & Parole Office executed a search warrant at a residence on New Street. Eight people were found inside the residence and charged with various drug and criminal offenses. • During the month of December, City staff identified various items to be purchased under the FY 2004 Homeland Security Grant, which will be submitted to the Delaware Emergency Management Agency in early January 2005. City Staff also formulated descriptive request and rough estimates of various items that the City seeks to purchase under the FY 2005 Homeland Security Grant. This list will also be submitted to the Delaware Emergency Management Agency in early January 2005. Respectfully Submitted, Jeffrey Horvath Chief of Police

Monthly Report December 2004 City Assessor’s Office

City of Dover Assessor's Monthly Report Fiscal Year 2005 Property Tax Assessments and Collections Assessed Value Senior State Assessment Taxable Taxes Billing Adjusted Total Tax Taxes Month Before Exemptions Exemptions Exemptions Adjustments Value Levied Adjustments Billing Collections Outstanding July $ 2,576,105,400 $ (10,427,300) $ (830,863,000) $ 3,338,400 $ 1,738,153,500 $ 7,071,694 $ (42,563) $ 7,029,131 $ 4,710,686 $ 2,407,882 August 2,579,443,800 (10,427,300) (830,863,000) 2,497,300 $ 1,740,650,800 - (1,308) $ 7,027,823 1,897,605 508,969 September 2,581,941,100 (10,427,300) (830,863,000) 8,662,400 1,749,313,200 - (1,416) $ 7,026,407 160,454 347,099 October 2,590,603,500 (10,427,300) (830,863,000) 5,192,500 1,754,505,700 24,585 - $ 7,050,992 79,424 292,259 November 2,595,796,000 (10,427,300) (830,863,000) 1,041,500 1,755,547,200 - (1,013) $ 7,049,979 44,284 246,962 December 2,596,837,500 (10,427,300) (830,863,000) 3,073,900 $ 1,758,621,100 - (4,616) $ 7,045,363 24,877 217,469 January February March April May June Year to Date (excludes BID tax) $ 23,806,000 7,045,363 $ 6,917,330 Other Tax Related Cash Receipts Current Month YTD Penalties (recorded when received; not billed) $ 3,159 $ 28,065 Pay In Lieu Of State of Delaware $ - $ 92,229 Farmland Rollback Lafferty Lane $ - $ 10,481 South Little Creek Road - 30,829 $ 41,310 Total Property Tax Receipts $ 7,206,967 Transfer Taxes $ 187,087 $ 1,316,402

CITY OF DOVER PROPERTY TRANSFERS -EXISTING FOR THE MONTH OF DECEMBER 2004 RESIDENTIAL SALES TRANSFER TYPE BUYER/SELLER PROPERTY LOCATION APPRAISAL SALE PRICE RATIO TAX # SALES S CHIOS INVESTMENTS LLC 74 PAR HAVEN DR. H-23 $49,700.00 $55,000.00 90% $825.00 RESIDENTIAL B JOHN B. & JUNG S. WHITE 1 S CHIOS INVESTMENTS LLC 103 PAR HAVEN DR. K-22 $61,300.00 $64,900.00 94% $973.50 RESIDENTIAL B MYRA M. MCNAIR 1 S CHIOS INVESTMENTS LLC 36 COURTSIDE DR. A-14 $49,200.00 $58,000.00 85% $870.00 RESIDENTIAL B EDWARD A. & DOROTHY M. GARRETT 1 S JANET L. VETTER EST. 8 WATERFALL DR. $106,200.00 $136,500.00 78% $1,023.75 RESIDENTIAL B DAVID K. & ERIN L. WERNER FIRST TIME BUYER 1 S WILLIAM K. & CINDY M. BROWN 907 WOODCREST DR. $110,200.00 $125,000.00 88% $937.50 RESIDENTIAL B VONDA L. FORRESTER FIRST TIME BUYER 1 S ALTON L. JR. & BONNIE M. HAYNES 848 WOODCREST TRN $94,800.00 $89,990.00 105% $1,349.85 RESIDENTIAL B SUSAN M. KLINE 1 S REAL DECHENES & OTHERS 10 ACACIA PL. $99,300.00 $132,500.00 75% $993.75 RESIDENTIAL B ERIN M. BAKER FIRST TIME BUYER 1 S WILLIAM A. HUFNAL 3 ATRAM HALL $53,300.00 $69,000.00 77% $1,035.00 RESIDENTIAL B RUTH S. FRAZIER 1 S WESTOVER LLC 249 TRAFALGAR DR. $164,200.00 $149,450.00 110% $2,241.75 RESIDENTIAL B NEIL K. & JEANNETTE STEWART 1 S WESTOVER LLC 244 TRAFALGAR DR. $127,300.00 $138,560.00 92% $2,078.40 RESIDENTIAL B MICHAEL R. & DEBORAH L. ALVIDREZ 1

S WESTOVER LLC 242 TRAFALGAR DR. $124,400.00 $112,700.00 110% $845.25 RESIDENTIAL B JAMES P. III & DIANITA M. WHITE FIRST TIME BUYER 1 S JOHN F. & KATHLEEN L. MAYAN 1438 WOODMILL DR. $98,800.00 $128,000.00 77% $1,920.00 RESIDENTIAL B VICTOR J. ROSICA 1 S BRIAN C. & GAYLE A. ALLEN 67 PRIMROSE DR. $66,700.00 $64,000.00 104% $480.00 RESIDENTIAL B CHARLOTTE KULHANEK FIRST TIME BUYER 1 DECEMBER TOTALS (RESIDENTIAL) $1,205,400.00 $1,323,600.00 91% 13

CITY OF DOVER PROPERTY TRANSFERS -EXISTING FOR THE MONTH OF DECEMBER 2004 COMMERCIAL SALES TRANSFER TYPE BUYER/SELLER PROPERTY LOCATION APPRAISAL SALE PRICE RATIO TAX # SALES S HAROLD SPELKE 769-775 WALKER RD. $367,700.00 $420,000.00 88% $6,300.00 COMMERCIAL B EDARD BOLDS 1 DECEMBER TOTALS (COMMERCIAL) $367,700.00 $420,000.00 88% 1

CITY OF DOVER PROPERTY TRANSFERS -EXISTING FOR THE MONTH OF DECEMBER 2004 LAND SALES TRANSFER TYPE BUYER/SELLER PROPERTY LOCATION APPRAISAL SALE PRICE RATIO TAX # SALES NO LAND SALES

SUMMARY SHEET MONTH TOTAL MONTH TOTAL MONTH TOTAL # # APPRAISED APPRAISED SALE SALE MONTH TOTAL MAILING TYPE SALES SALES VALUE VALUE PRICE PRICE RATIO RATIO PERMITS LISTS Jul-04 RES 40 $4,583,300.00 $5,760,925.00 80% COMM 3 $7,691,900.00 $8,606,000.00 89% LAND 1 $19,300.00 $20,000.00 97% Jul-04 TOTAL 44 $12,294,500.00 $14,386,925.00 85% 184 7 Aug-04 RES 33 $3,681,800.00 $4,441,680.00 83% COMM 0 $0.00 $0.00 0% LAND 3 $160,300.00 $169,000.00 95% Aug-04 TOTAL 36 $3,842,100.00 $4,610,680.00 83% 174 6 Sep-04 RES 50 $5,825,000.00 $7,275,288.00 80% COMM 0 $0.00 $0.00 0% LAND 0 $0.00 $0.00 0% Sep-04 TOTAL 50 $5,825,000.00 $7,275,288.00 80% 190 6 Oct-04 RES 32 $3,104,400.00 $3,878,660.00 80% COMM 1 $306,700.00 $310,000.00 99% LAND 2 $229,200.00 $230,000.00 100% Oct-04 TOTAL 35 $3,640,300.00 $4,418,660.00 82% 212 13 Nov-04 RES 34 $3,560,800.00 $4,439,476.00 80% COMM 1 $2,077,100.00 $2,617,200.00 79% LAND 1 $351,700.00 $500,000.00 70% Nov-04 TOTAL 36 $5,989,600.00 $7,556,676.00 79% 211 7 Dec-04 RES 13 $1,205,400.00 $1,323,600.00 91% COMM 1 $367,700.00 $420,000.00 88% LAND 0 $0.00 $500,000.00 0% Dec-04 TOTAL 14 $1,573,100.00 $2,243,600.00 70% 208 3 F-Y-D 215 $33,164,600.00 $40,491,829.00 82% 1179 42

City of Dover City Assessor Memo To: Mayor and Council From: Jerome Cooper, City Assessor CC: Council Appointees Date: January 24, 2005 Re: Reassessment Status Report The table below details the current status of the reassessment that is currently under way. As the reassessment progresses, you will be kept informed of the status of the project. If you require additional information, please contact me. PROCEDURE DATE STATUS Send out bids for Aug 6, 2004 COMPLETED Reassessment Consultant Bid opening August 30, 2004 COMPLETED Neighborhood June 2004 realignment COMPLETED In-house Sept 2004-Feb 2005 Reassessment 1 Mail out Income and November, 2004 COMPLETED Expense forms to Commercial Property Owners List of 50 Largest November, 2004 COMPLETED Commercial Properties to Consultant Submit new values to Mar, 2005 City Council 1 The original completion date for the return of the Income and Expense was December 31, 2004, but due to the holidays an extension was given until January 31, 2005 was given to the commercial property owners. 1

Notices of new values Mar, 2005 will be sent to property owners Informal appeals (to be Mar 15-Apr 30, 2005 decided by Assessor’s Office) Formal appeals (to be May, 2005 decided by Appeals Committee) z Page 2

CITY CLERK/ALDERMAN REPORT FINES - DECEMBER 2004 COURT OF CITY J.P. COMMON MONTH ALDERMAN COURT #7 PLEAS December 2004 $28,654.00 $20,921.41 $8,388.97 November 2004 14,369.10 22537.76 10384.64 October 2004 19,975.00 22866.23 11836.94 September 2004 24,680.00 24093.75 10857.13 August 2004 23,555.00 29733.49 8362.40 July 2004 20,010.00 24907.85 10256.28 June 2004 16,290.00 24313.04 9826.39 May 2004 12,445.00 21660.50 7467.54 April 2004 11,785.00 19668.20 8646.52 March 2004 21,255.00 20776.65 11530.59 February 2004 10,345.00 17772.04 12093.93 January 2004 11,890.00 17375.46 10596.05 December 2003 18,820.00 14403.85 7798.30 Accumulated Fines to Date $215,253.10 $266,626.38 $120,247.38 Same Period - 2003 175,590.10 218,125.39 96,057.29 Difference $39,663.00 $48,500.99 $24,190.09 Deferred Payments June 2004 n/a $ 571,666.57 n/a June 2003 n/a $594,839.31 n/a Alderman '04 Alderman '03 JP Court '04 JP Court '03 CCP '04 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 CCP ' 03 JCG/rfm SUBMITTED BY: CITY CLERK/ALDERMAN

CITY MANAGER’S REPORT December 2004 “ROAD TO RESULTS”

MONTHLY HIGHLIGHTS Administrative Services Continued to receive Strategic Objectives from departments. Work continues on the CIP. The budget team began reviewing CIP projects received. CIP review meetings were held on December 8 and December 13-15. The draft Revenue Manual was completed; awaiting comments from the budget team. Prepared for Broadband Technology meetings which are schedule for the first week of January 2005. Electric Construction has begun on the Division Street Substation. The south transmission line on Lafferty Lane was upgraded to a 636 wire. Testing has begun on the recently received relay test equipment. Human Resources Attended local meeting regarding controlling workers’ compensation costs. Supervisory Training focused on the Pay-for- Performance Evaluation. Assisted with interviews for the Records Management Coordinator position for the City Clerk’s office and the Librarian II position. Employees contributed approximately $8,600 to the United Way during this year’s campaign. This is an increase from last year of about $1,700. The prize for the safety slogan contest was awarded to George O’Neal of the Public Works Department for his winning submission “Team Up for Safety.” Information Technology Evaluated 5 bids received in response to the RFP for Emergency Preparedness Plan development. Received 7 bids in response to the RFP for the I/T Help Desk Software Suite. Numerous applications for the GIS Coordinator position were received from Human Resources. Wireless equipment has been received and configured for municipal offices. Building installation is being coordinated with Central Services. Successfully blocked 465 virus attacks upon our e-mail system. Continuing to work with users to reduce the number of large electronic mailboxes. Only 12 now contain more than 100 megs each. Negotiating with Internet vendor to improve service level and reduce costs to competitive levels. Parks, Recreation & Library Provided all of the logistics for First Night® Dover. Approximately 1,400 patrons were noted in the Library for First Night® Dover activities. The annual food drive resulted in the collection of 29 large boxes of non-perishable items that were divided among four local food pantries. The food count doubled this year when compared to last year. As always, this event was co-sponsored with the Central Delaware Chamber of Commerce (CDCC). Approximately 1,000 holiday carolers attended Caroling on The Green this year. This event was also co- sponsored by the CDCC. 991 people attended 25 children’s programs. Public Works Received 14 brown water complaints. Negotiations with Tidewater Utilities were held to further discussions regarding our respective Certificates of Public Convenience & Necessity (CPCN). Director of Public Works attended PER-210 Public Works: Planning for and responding to Terrorism/WMD. Director of Public Works also attended Preparedness & Response Training – Dirty Bombs. 1

ADMINISTRATIVE SERVICES Work Orders Processed Extensions of Credit 552 1,991 2500 1,891 600 507 477 481 460 467 463 1,700 1,649 1,563 424 442 1,530 405 1,346 395 1,451 388 1,411 2000 1,305 1,354 1,255 311 1,164 400 1500 1000 200 500 0 0 Dec Jan Feb M ar A pr M ay Jun Jul A ug Sep Oct No v Dec Dec Jan Feb M ar A pr M ay Ju Jul A ug Sep Oct No v Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 REPORT OF OPERATIONS FY 05 FY 04 Dec 2004 Dec 2003 Difference Year-to-Date Year-to-Date Final Bills 514 500 14 3,600 3,320 Estimated Bills 159 305 (146) 1,128 3,195 Cuts for Non-Payment 473 341 132 2,999 3,029 Extensions of Credit - Amount Extended $67,211.84 $50,729.01 $16,482.83 $474,024.56 $448,066.49 Balance Transfers $2,757.97 $401.28 $2,356.69 $22,650.39 $22,872.95 Utility Collections $22,592.23 $17,054.29 $5,537.94 $260,111.95 $175,231.17 Special Assessments $1,100.00 $209.89 $890.11 $2,269.79 $2,766.92 Miscellaneous Billings $48,846.45 $23,486.00 $25,360.45 $342,910.22 $282,772.44 Returns - Checks $12,155.10 $20,482.48 ($8,327.38) $93,727.84 $116,292.20 Return Check Charges $850.00 $975.00 ($125.00) $8,507.37 $8,300.00 Penalties Posted $11,643.40 $9,303.51 $2,339.89 $62,924.82 $58,183.70 Cuts for Non-Payment - Amount $88,259.67 $57,982.39 $30,277.28 $542,665.75 $557,643.79 Reconnects - Service Charges $12,200.00 $9,350.00 $2,850.00 $73,750.00 $75,750.00 Court Cases $0.00 $0.00 $0.00 $0.00 $0.00 Tamperings 0 0 0 5 12 Write-Off / Electric Bills The electric write-off is for outstanding electric bills with dates ranging mainly from October – December 2002. The proposed write-off of $11,416.45 includes $1,264.59 from accounts that filed for bankruptcy. The $11,416.45 is the second write-off for FY 05 and is .08% of the revenue ($13,677,042) for the write-off period. In other words, the City collected 99.92% of all bills for the write-off period. For every $100 of revenue the City billed in the write-off period, $.08 was not collected. According to the APPA, the industry standard for collections among publicly held utilities of similar size is 99.74% of total electric revenue. The accounts are currently assigned to our collection agency and will remain there even when they have been written off. A complete list of accounts is available upon request. SOP / CIP Updates Goal #1 - Install a Remittance Processing System - The bids were received. Plans are to award the bid in mid- January. Goal #2 - Allow new customers to sign up for utility service on the City’s Web site - We anticipate this becoming possible by June 30, 2005 Goal #3 – Design a voluntary check-off program for Council review that will allow citizens to direct one dollar toward charitable organizations – This project is currently in the planning stages. Goal #4 – Incorporate performance measurements into the budget in a meaningful way, and move the City towards performance budgeting. The 2004-2005 budget documents were completed using the Performance Budgeting format. 2

CENTRAL SERVICES Fleet Operations & Maintenance Costs - SOP Goal #1 Item s on Hand With No Usage Over 36 Months $70,000 200 SOP Goal #2 $60,000 $800,000 $50,000 $700,000 150 $40,000 $600,000 $500,000 $30,000 $400,000 100 $20,000 $300,000 $10,000 $200,000 $100,000 $0 50 $0 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Dec Jan Feb M ar A pr M ay Jun Jul A ug Sep Oct No v Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 To tal Do llars To tal Wo rk Orders Electric Water General Work Orders 93 Electric $550,038.93 Fleet Maintenance $9,344.67 (Excludes Melvin’s Sunoco) Water $ 30,476.16 Fuel $26,091.52 General $ 40,274.46 Stock Purchase by Fund Warehouse Stock $300,000.00 $ 2,350,000 2,820 $250,000.00 $ 2,300,000 2,800 $ 2,250,000 2,780 $200,000.00 $ 2,200,000 2,760 $150,000.00 $ 2,150,000 2,740 $ 2,100,000 $100,000.00 $ 2,050,000 2,720 $50,000.00 $ 2,000,000 2,700 $0.00 $ 1,950,000 2,680 Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov Dec Dec Jan Feb M ar A pr M ay Jun Jul A ug Sep Oct No v Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 Electric Water General To tal Do llar Value To tal Line Items Electric $55,786.07 Water $14,912.29 General $6,512.17 Total Dollar Value $2,341,558.72 Total Line Items 2,737 SOP / CIP Updates Goals #1 & #2 – See first two graphs above. Goal #4 - Below are CIP projects; percentages of completion are in parentheses. Replace Mail Inserter/Feeder – The missing components were received and installed by Pitney Bowes on August 17, 2004. (100%) Renovation of Pear Street Warehouse – Ongoing – three-year project. (45%) Replace Storage Racks in Warehouse – Storage racks were received and installed. (100%) Replace Postage Machine – Item is scheduled for bid this fiscal year. (0%) Golf Cart/Warehouse Tug – Item is not scheduled for bid until FY 08. (0%) Handicap Accessibility to City Council Chambers – Study in progress. (35%) City Hall Reheat/Air Conditioner Unit Replacement. (100%). City Hall, Council Chambers, and Foyer Carpet – Carpet bid has been awarded to Knight’s Carpet. Installation scheduled to begin January 12; anticipated completion date is January 14, 2005. (50%) Space Needs Study – Awaiting funding prior to bid. Moved to City Manager’s budget. (0%) Pole Barn for William Street Yard – Relocation of materials from the yard to the Pear Street Warehouse has been completed. (100%) Council approved construction of materials for pole barn on November 22, 2004. Used Oil Storage Addition - Foundation in place. (100%) 3

ELECTRIC System Peak Total System Load 77,999 200 158 76,880 100,000 149 154 150 142 68,251 69,547 69,275 65,182 119 61,535 112 60,666 150 109 59,063 59,155 107 107 107 58,583 104 102 56,392 80,000 MW 55,584 MWH 100 60,000 50 40,000 0 Dec Jan Feb M ar A pr M ay Jun Jul A ug Sep Oct No v Dec 20,000 03 04 04 04 04 04 04 04 04 04 04 04 04 Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 20 Outages 9000 No. of Customers Gained/Lost 18 8000 16 7000 60 57 14 6000 12 5000 50 45 10 4000 8 40 33 6 3000 31 31 2000 30 26 24 26 4 20 1000 19 18 19 19 2 20 0 0 10 Dec Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 0 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Outages Custo mers 03 04 04 04 04 04 04 04 04 04 04 04 04 Outages 11 Customers 31 ELECTRIC OUTAGE REPORT – SOP Goal #1 OUTAGE TIME TIME # OF URD # DATE OUT IN CIRCUI LOCATION DEVICE CUST. CAUSE ACTION OVH T 04-93 12-01 10:36 11:01 1224 610 N. Governors Ave. Transformer 6 Q Reset Transformer OVH 04-94 12-01 11:52 14:00 12194 4 Mifflin Rd. Wire 1 H Repaired OVH 04-95 12-01 13:39 14:11 1293 170 Cooper Rd. Fuse 6 H Refused OVH 04-96 12-01 15:30 17:27 12402 Old Lebanon Rd. Lug 6 A Repaired Connection OVH 04-97 12-05 09:01 12:12 12403 54 Placid Ave. Cable 2 M Repaired Cable URD 04-98 12-09 12:00 12:47 12103 146 Lotus St. Wire 1 D Repaired Wire OVH 04-99 12-09 20:37 01:33 1291 738 Oak Rd. Transformer 5 A Replaced Transformer URD 04-100 12-10 13:14 13:30 1291 748 Oak Dr. Cable 1 P Temp. Repair URD 04-101 12-22 17:10 19:54 12602 3566 N. Little Ck. Rd. Fuse 1 E Replaced Fuse OVH 04-102 12-24 18:22 21:05 12502 2470 Whiteoak Rd. Wire 1 A Replaced Wire OVH 04-103 12-27 10:13 11:06 1261 Delaware Ave. Wire 1 A Replaced Wire OVH CAUSE A – Equipment Failure F – Overload K – Substation Equip. Q – Unknown B – Lighting G – Overload (Trans) L – Switching Error X – Transformer C – Tree Condition H– Weather Factor M – Bad URD D – Auto Accident I – Primary Tap N – Contractor/Line Crew E – Animal J – Dig In P – Homeowner 4

Transmission and Distribution Completed Projects Active Projects / % Completed Projects in Design / % Completed Capital Green Rehab. Wild Meadows – Phase II – 90% 69KV to Mayfair Substation – 10% Mapleton Square Lighting Four Seasons - 80% Emerald Pointe – 100% 1070 S. Little Creek Road Slaughter Street – Duncan – 80% Mayfair Bus Work – 30% Commerce Bank Village of Westover – Phase V – 25% Dover Air Force Base Line Grandview Mobile Home Park – 75% Relocation – 50% Fiber Line - North Street - West to VanSant – 4KV to 12KV Conversion – 40% 10% Delaware State News – 100% Delaware State University 50% Wolf Creek – 100% Cannon Mill – 0% Elks Lodge –100% Luther Village – 0% Enterprise Business Park Lot #4 – 100% College Business Park/USDA – 99% Sherwood Lighting – 100% Kent County Administration Building – 95% Mayfair Lighting - 100% Hidden Creek (formerly Creekside) – 40% Crossgates Lighting – 100% Crawford Carroll Avenue – 0% Persimmon Park Place Lighting – 100% 69KV Line Relocated to Garrison Tract Bradford Street Meter Relocation – 0% (Changed to Whiteoak Road) – 10% Kent Acres Rehab. – 0% St. Andrews Church – 5% Edgewater Farm Lane 100% Division St. to Playtex – Fiber Line – 10% Kent Community Center – 100% 69KV Line to VanSant – 5% Governors Avenue Rehab. – State Enterprise Business Park Lot #5 – 99% Contract – 75% Lafferty Lane Reconductoring – 95% Kohl’s Department Store – 50% Riverwalk Hotel – 0% Amaco Gas Station – 100% Creekstone Center – 0% Robbins Hose #1 – 75% Administration UPS – 10% WAWA Route 8 – 0% Rodney Village Lighting – 75% Fairfield Farm Addition – 0% Water Street Compactor – 50% 100 Enterprise Business Park – 100% Loockerman Street Circle – State Contract – 0% AAMCO Transmission – 100% Zimmerhaus II – 10% % Underground Work % Completed Overhead Work Completed Install new three phase electric on State 85% Installed two 69KV switches – 100% College Road Horsepond Road Extending primary electric - Wild Meadows 92% Installed First Night® Dover pole, 100% Extension of electric service to Village of 100% peace sign, and Silver Lake trees Westover Phase IV Installed three phase electric – 100% College Business Park USDA (Waiting for 95% Commerce Bank customer to have equipment installed) Installed three phase electric – Amaco 100% Lighting project (50 lights) – Mapleton 95% Building (N. DuPont Highway) Square (Waiting for lights to come into Assisted Facilities Management by 100% warehouse) digging 50+ holes for new building Upgrading electric system – Grand View 95% (Pear Street) Mobile Home Park Assisted Facilities Management by 100% Upgrading electric system at Capital Green 100% replacing gate at Silver Lake Install three phase electric – Kent County 95% Assisted Public Works by installing 100% Complex meter pit at Kings Cliffe Mobile Home Install three phase electric – Tudor 100% Park Industrial Park Relocated fiber optic cable from 33% Cartanza Substation to bypass and North Little Creek Road Pole replacements for poles tagged 46% through the Pole Testing Program Overhead maintenance Ongoing Maintenance of City lighting Ongoing 5

FY 04 Meter Stats Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 Meter Installations w/electronic registers 168 73 136 150 362 233 248 289 250 251 200 181 176 RX/A1R CT (Current 2 4 3 0 0 0 10 3 0 0 1 3 2 Transformer) Radio read 163 62 136 150 362 232 241 228 250 251 195 179 138 Meters Tested Single phase 381 193 350 367 662 421 480 477 525 371 355 358 248 Three phase 19 10 25 0 8 48 7 23 25 3 17 33 10 Customer requests 0 0 0 0 0 0 0 0 0 0 0 0 0 Meters Junked 157 189 222 197 310 204 227 243 201 170 167 134 116 Meters Removed 55 139 3 104 29 14 16 11 13 22 20 12 15 Meter Changes 129 39 113 120 330 200 200 221 199 226 160 146 138 New Services 26 23 14 29 19 19 31 54 34 28 30 31 24 Services Retired 1 3 3 0 0 0 6 0 5 0 2 4 4 System Operations Center Switching schedules 7 8 6 2 5 10 17 4 2 8 8 8 4 Work orders 1446 484 1531 585 580 606 422 855 1041 870 508 648 792 Miss Utility tickets called 1173 1308 1110 1038 1632 1122 1572 1617 2032 1134 1458 1132 1344 Back Tickets located 386 353 319 319 573 510 550 515 553 563 475 558 341 Substation Relay Substation Status Mayfair Steel structure is in design Division Street Breaker and control house on order; concrete foundation is under constsruction Horsepond Substation Relay testing and AchiPot SOP / CIP Updates Goal #1 – Identify and correct causes of electrical outages has been completed. Goal #2 – 20-year plan for maintenance, operation and expansion of electric system presented to Council during the first half of FY 03/04 – Draft submitted to City Manager. Goal #3 – A system has been put in place to record the causes of on-the-job injuries. Goal #4 – Complete CIP projects on time and within budget are ongoing. Goal #5 – Training procedures to have all System Operators fully trained to handle all phases of the System Operations Center have been designed and are being implemented. Projected Actual Expense For Expense % Work CIP Project FY 2004/2005 To Date % Spent Completed ™ 230 KV Tie with Conectiv $9,300,000 $7,786,633 84% 99% ™ Division Street Substation Rebuild $ 537,500 $ 73,958 14% 35% ™ Mayfair 69/12KV Transformer and Breaker $ 207,500 $ 30,985 15% 30% SCADA Remote Control Units $ 24,000 $ 0 0% 0% Whiteoak 69 KV Rebuild $ 273,000 $ 60,769 22% 0% 4KV To 12KV Upgrade $ 214,000 $ 27,536 13% 13% Distribution Upgrades $ 200,000 $ 92,009 46% 45% 69 KV Line – VanSant to Mayfair $ 300,000 $ 6,250 2% 0% Relay Test Set $ 60,000 $ 63,540 106% 100% Pole Inventory System $ 160,000 $ 0 0% 0% Outage Reporting System $ 35,000 $ 0 0% 0% ™ Project carried over from FY 03/04; projected expense reflects FY 04/05 projection. 6

HUMAN RESOURCES Custom er Service Contacts Payroll Hours 700 6000 600 5000 500 4000 400 300 3000 200 2000 100 0 1000 Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov Dec 0 03 04 04 04 04 04 04 04 04 04 04 04 04 Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 Applications Processed 140 147 223 59 171 40 438 73 37 115 11 10 51 Employees Assisted 111 162 154 180 174 251 73 111 62 53 47 84 56 Overt ime 1546 1797 1972 2249 1591 1133 1302 1462 706 1532 1408 1525 1587 114 175 91 141 163 192 114 127 89 76 58 72 68 Sick 1886 2944 2420 2307 1789 1956 2702 3240 1415 2602 2457 2005 2258 Cit izens Assisted Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Category 03 04 04 04 04 04 04 04 04 04 04 04 04 Total Caucasian 323 320 321 321 326 325 326 329 326 328 327 326 326 N/A Minorities 62 62 60 59 58 58 59 60 60 63 64 64 64 N/A Hired 1 2 1 0 7 1 3 4 2 7 1 1 0 30 Terminated / Resigned / 4 5 2 1 3 2 2 0 3 4 2 2 1 31 Retired Promoted 1 1 1 3 1 1 3 2 0 1 4 0 0 18 Jobs Posted 2 8 5 5 3 8 3 3 5 2 1 5 1 51 Workers’ Comp. Injuries 3 6 4 2 4 5 5 6 6 10 1 2 3 57 Workers’ Comp. Hours 410 603 650 452 134 211 147 124 519 76 15 0 1 3342 Workers’ Comp. hours may not be the result of injuries that occurred during the current month. Jobs Posted – Librarian II Workers' Comp Injuries Workers' Comp. Hours Electric SOP Goal #3 and Public Works SOP Goal #8 Electric SOP Goal #3 and Public Works SOP Goal #8 700 15 600 500 10 400 300 200 5 100 0 0 Dec Jan Feb M ar A pr M ay Jun Jul A ug Sep Oct No v Dec Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 Electric Public Works Police Others Electric Public Works Police Others Electric – 0 Public Works - 0 Police – 3 Others - 0 Electric – 0 Public Works – 1 Police - 0 Others – 0 SOP / CIP Updates Goal #1 – Institutionalize the City-wide Safety Program by the end of May 2005. The Safety Committee continues to meet monthly. The kickoff was at Munch Lunch. The safety slogan will be Team Up For Safety. First aid kits and fire extinguishers will be purchased for appropriate City vehicles. Trainers are being recruited for CPR and first aid training. Site inspections began in December. Goal #2 – Form a committee consisting of representatives from Finance, Administrative Services, and local union leadership to investigate medical benefit alternatives to reduce and/or better control the overall cost of medical benefits for both employees and the City. Our goal is to accomplish this by the end of March 2005. Finance and Human Resources met three times in October to discuss the creation and direction of the full committee. No meetings were held in November and December. Goal #3 – Develop a City of Dover recruitment program at a minimum of two venues that would be visited by minorities by the end of May 2005. The Human Resources Department attended the Career Fair at Delaware State University in October and plan on attending the African American Festival in June 2005. Goal #4 – Develop a City of Dover Retiree Handbook which outlines retiree benefits. The final draft should be ready for distribution by the end of March 2005. A final draft has been submitted to the Human Resources Director for review. Goal #5 – Conduct a salary survey to update the pay-for-performance job evaluation system by the end of December 2004. The Human Resources Department continues to participate in salary surveys. The results from these three surveys will be analyzed to create the City’s salary survey. Goal #6 – Implement the Bonus Program as outlined in the Bonus Policy and have all bonus programs operational by December 2004. Information was posted on bulletin boards in each building during December. Goal #7 – Conduct employee satisfaction survey by June 30, 2005 – Human Resources is currently preparing sample questions and gathering information from previous surveys that the City had distributed. 7

INFORMATION TECHNOLOGY www.DoverDE.net Service Requests Resolved 140 $950 800 120 $900 100 600 $850 80 400 736 715 714 60 $800 631 614 652 650 652 621 678 596 572 570 40 200 $750 20 0 $700 0 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Dec Jan Feb M ar A pr M ay Jun Jul A ug Sep Oct No v Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 Active Customers Net Income + Cost Avoidance Active Customers – 97 Net Income + Cost Avoidance - $801 Supported PCs www.CityofDover.com 250.00 400,000 350,000 200.00 Pages Viewed 300,000 150.00 250,000 375,965 380,425 356,035 332,706 340,436 342,793 200,000 271,377 289,243 100.00 249,322 247,120 208,786 210,279 150,000 188,904 50.00 100,000 50,000 0.00 0 Dec Jan Feb M ar A pr M ay Jun Jul A ug Sep Oct No v Dec Dec Jan Feb M ar Apr M ay Jun Jul Aug Sep Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 P Cs Suppo rted Windo ws 2000 o r XP PC s Supported – 215 Windows 2000 or XP - 206 Performance Indicators Current Month Last Month Same Month Last Year iSeries Availability 100% 100% 99.58% Server Availability 99.52% 100% 100% Programming Requests Completed 2 1 1 AS/400 Connections (concurrent/authorized users) 40% 38% 38% PCs Supported 216 215 201 Servers Supported 6 6 6 (Availability statistics based on 7:00 a.m. to 5:00 p.m. M-F) 8

PARKS, RECREATION & LIBRARY Library Adult Services Children Services 2000 3000 1600 2500 2000 1200 1500 800 1000 500 400 0 0 Dec Jan Feb M ar Apr M ay Jun Jul Aug Sept Oct Nov Dec Dec Jan Feb M ar Apr M ay Jun Jul Aug Sept Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 Reference Reader's Advisory Outreach Electronic Assistance Reference Reader's A dviso ry Outreach Electro nic A ssistance Reference - 897 Reader's Advisory - 505 Reference – 92 Reader's Advisory - 123 Outreach - 266 Electronic Assistance – 1,050 Outreach – 81 Electronic Assistance - 70 Circulation December 04 FYTD 05 December 03 FYTD 04 Dover residents 13,054 89,472 11,876 80,184 Kent residents 12,918 91,817 12,234 83,125 Non-county residents 956 6,214 707 4,283 Registrations Dover residents 143 925 88 887 Kent residents 147 990 118 925 Non-county residents 5 64 17 58 Other Visiting patrons 16,735 105,001 14,800 98,993 Meeting room usage 60 460 80 806 Photocopier usage 1,479 10,163 1,267 10,786 Holds placed 852 6,280 770 5,254 Dial-a-Story 1,861 10,542 349 10,023 Internet usage 4,279 23,354 3,273 18,853 Other Points of Interest Interlibrary: 1,590 items loaned out Technical services: Added 1,062 items 965 items borrowed Deleted 51 items Volunteers completed 65 hours of service SOP / CIP Updates Goal #1 –- Develop a funding plan for new library and identify site for its construction. Continued to work with staff on site development and funding plan. Goal #2 – Continue staff training by providing two training sessions for staff. Planned an August 2005 training session on terrorism. Goal #3 – Develop a plan for ADA compliance, which can be included with the City ADA Implementation Plan. Installed an emergency telephone in the elevator. Goal #4 – Improve library Web page to assist patrons with questions. Updated Web page. 9

Parks and Recreation Recreation Revenue Recreation Revenue Breakdow n $22,279 $20,113 $25,000.00 $25,000 $20,000.00 $13,507 $12,985 $20,000 $15,000.00 $9,531 $8,241 $7,097 $15,000 $10,000.00 $3,948 $3,755 $4,474 $3,336 $1,740 $1,387 $10,000 $5,000.00 $5,000 $0.00 $0 Dec Jan Feb M ar A pr M ay Jun Jul A ug Sept Oct No v Dec Dec Jan Feb M ar A pr M ay Jun Jul A ug Sept Oct No v Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 General Rental P ayments Spo rts Leagues P A L & Spec. Events Trips General - $122 Rental Payments - $65; Sports - $45; Leagues - $600; PAL & Special Events - $1,025; Trips - $30 Rentals December 04 FYTD 05 December 03 FYTD 04 Baseball/Softball Field Rentals* 0 142 0 122 Dover Park Pavilions (2) 0 4 0 10 Field Hockey Field Rentals* 0 38 0 36 Recreation Center 20 134 15 142 Silver Lake Pavilions (2) 1 15 2 14 Soccer Field Rentals* 0 25 1 22 Stage 3 25 2 20 *These number reflect groups that rent the field for practice, season play, and our programs. Program Attendance** Jazz Dance Class 16 16 New this year - not offered in 2003/04. New York City Bus Trip (12/04) 45 90 45 87 Not offered until June 2004. Piano (Instant) 5 6 15 registrations for two FY04 sessions. **These numbers reflect programs that ended in December. Delaware Prevention Network Weed and Seed Creating Lasting Family Connections continues Midnight basketball continues to be a success. to establish collaborations with local agencies Monthly Steering Committee met on December 14. and schools. December 15 - two McGruff presentations were made to Recruitment planning for the next session Towne Point Elementary School students. continues. "Breakfast with Santa" event held on December 18 with 85 participants. Sherwanda Rachal really enjoyed her part as "Mrs. Claus." Obtained a Criminal Justice grant for educating males ages 3 to 55 on "Drop the Violence Conference." Conference set for January 15, 2005. Partnered with Parks & Recreation staff to offer the youth basketball leagues. SOP / CIP Updates Goal #1 – Complete CIP projects on time and within budget. Dover/New Street Park playground equipment was ordered from GameTime. Goal #2 - Begin implementation stages of indoor plan. Presented indoor plan to: Modern Maturity Center Board of Directors; Denis McGlynn, CEO of Dover Downs; Greater Dover (Youth Subommittee) Committee, YMCA Board of Directors, Philip Burns of Procter & Gamble and local legislators. Also, continued to make additional appointments. Goal #3 – Publish Annual Report for Parks and Recreation. Content collection continues for the FY05 Annual Report. Goal #4 – Develop plan for ADA compliance. Answered questions from staff after reviewing the plan. Goal #5 – Work with the Greater Dover Arts Council members and the I/T Department to begin implementation steps for an Arts Council Web site. With the assistance of the I/T Department, established an email address for the GDAC (artscouncil@cityofdover.com). Continuing work on the Web site contents with the GDAC. 10

PUBLIC WORKS Administration and Engineering Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Baytree (Phase III) Oak Shadows Village of Westover (Phases III, IV & V) Four Seasons Fox Hall West Addition (Phases II & III) Stoney Creek (Phase II) Fox Hall West (Phase IV) Wild Meadows Maple Glen Village of Cannon Mill Acorn Farms (Phases II & III) Hidden Creek Construction Inspection continued on 19 subdivisions under construction and 39 individual sites. Utility crew: (1) Schutte Park – Moved dirt and mulch stock piles for new electric lines. (2) Kings Cliffe Mobile Home Park – Ran new 4” water main to pump house and installed new meter pit and meter assembly. (3) West Dover Water Loop – 24” casing bore for 12” water line crossing under Route 8. FY-05 Street Program – Concrete work continues on Farmview Drive west of Independence Boulevard. Phase II of the Kent County service road has been milled; installation of storm drainage piping has been completed. The layout and grading for new curb is in progress. Hidden Creek – Installation of sanitary sewer and water mains continues. Emerald Pointe – Installation continued on the sanitary sewer lines in Phase I. Some storm drainage piping was delivered. Maple Glen – Letter sent to developer with punch list to be completed prior to applying the final wearing coarse of asphalt. 11

Sanitation Monthly Total Refuse Collection (Tons) Sanitation Hours 870.66 1250 925 814.16 1171.04 1072.28 1500 938.99 1158.79 1000 1030 731.45 709 1107.63 573 932.82 728.16 722 691.55 1249.93 750 1166.82 539 1000 667.20 1173.02 734.40 500 436.87 460.50 1101.88 371.92 696.10 1004.30 501.31 1112.92 250 29 500 387.98 992.86 30 0 0 0 0 Dec Jan Feb M ar A pril M ay Jun Jul A ug Sept Oct No v Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 Dec 04 Bulk Automated Dec 03 December 04 FYTD 05 December 03 FYTD 04 Tons Dry Waste Collected 156.3 1,637.75 101.1 1,345.40 Tipping Fee Savings Realized $2,891.55 $30,477.09 $1,130.75 $24,150.30 Trips to DSWA Sandtown Landfill 297 1,965 315 1,922 Total Tonnage to DSWA 1,390.84 10,245.87 1,607.91 10,347.94 90-Gallon Containers Delivered 36 169 27 265 300-Gallon Containers Delivered 1 56 0 19 Streets December 04 FYTD 05 December 03 FYTD 04 Signs Installed 16 220 0 32 Signs Repaired 10 69 21 68 Street Signs Replaced 0 6 36 100 New Posts Installed 7 56 0 53 Storm Catch Basins Cleaned 0 162 0 51 Storm Catch Basin Cleaning (Hours) 0 74 30 76 Hot Mix Patching (Tons) 0 108.5 0 108 Cold Mix Patching (Hours) 0 99 43 93.6 Concrete Work (Hours) 0 1,523.50 0 472.5 Street and Alley Maintenance (Hours) 188.5 1,025 180 759 Street Sweeping (Miles) 402 4,802 523 4,225 Street Sweeping (Cubic Yards) 114 796 96 785 Leaf Collection (Miles) 1,806 4,221 1,167 3,511 Leaves Collected (Cubic Yards) 2,650 7,848 1,063 5,638 12

Grounds Arborist Crew December 04 December 03 Trees Trimmed 60 12 Trees Removed 10 4 Stumps Removed 1 0 Set up the peace sign on The Green with assistance from the Electric Department Completed installation of more than 30,000 Christmas lights throughout the City Removed the home run net at the New Street ball field Beautification Crew Completed the planting of more than 50,000 tulip, daffodil and hyacinth bulbs in the 53 flower beds; mulched areas and containers. Assisted with the setting up and dismantling of the stage, and assisted with food collection for the Carroling on The Green festivities. Landscape Repair/Special Projects Crew Planted 73 trees Assisted Beautification Crew with tilling, grading and planting thousands of spring flowering bulbs in the flower beds. Continued planting trees along Silver Lake Park and Park Drive as part of a $5,000 grant from the First State Resource Conservation and Development Council. Organized chemical storage area and went through our workplace chemical list and our MSDS inventory preparing for our first safety inspection. Grounds Maintenance/Mowing Crews Continued working on leaf collection around City buildings and in City parks. Cleared brush along fence lines in the parks. Set up the three floating Christmas trees on Silver Lake and Mirror Pond with assistance from the Electric Department. Provided most of the labor force to set up and dismantle items for First Night® Dover. Decorated the stage for Caroling on The Green. 13

Water Total Water Production Billed Consumption 200,000,000 160,000,000 Gallons Gallons 140,000,000 150,000,000 120,000,000 100,000,000 100,000,000 80,000,000 60,000,000 50,000,000 40,000,000 20,000,000 0 Dec Jan Feb Mar April May Jun Jul Aug Sep Oct Nov Dec 0 Dec Jan Feb Mar Apr il May Jun Jul Aug Sept Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 December 04 December 03 Water Production – Daily Average 4,557,713 4,505,226 Fire Hydrants – Flushed 0 26 Fire Hydrants – Tested 11 7 Final Readings 152 91 Cutoffs 16 11 Turn-ons 7 10 New Inspections 36 19 Curb Boxes Located 55 45 Curb Boxes Adjusted 15 2 Water Service Lines Repaired 18 1 Water Meters Repaired 7 9 Radio Technology Installations 95 29 New Meters Added 16 4 Total Water Meters in City Distribution System 12,373 11,963 Wastewater Average Flow to Kent County Total Flow To Kent County 250,000,000 8,000,000 7,000,000 200,000,000 6,000,000 Gallons 5,000,000 Gallons 150,000,000 4,000,000 100,000,000 3,000,000 2,000,000 50,000,000 1,000,000 0 0 Dec Jan Feb Mar Apr il May Jun Jul Aug Sep Oct Nov Dec Dec Jan Feb Mar April May Jun Jul Aug Sep Oct Nov Dec 03 04 04 04 04 04 04 04 04 04 04 04 04 03 04 04 04 04 04 04 04 04 04 04 04 04 June ’04 reading could not be determined due to faulty meter. December 04 December 03 L.F. Sewer Lines Flushed 22,589 51,846 Sewer Lines Inspected 24,689 55,446 Feet Sewer Mains Videotaped 270 300 Manholes Inspected 81 266 Manholes Cleaned 65 242 14

SOP / CIP Updates SOP Goal #3 – CIP projects and completion percentages are listed below. Projected Expense For Actual CIP Project FY Expense % Spent % Work 2004/2005 To Date Completed Streets & Grounds Division 2003 Street Program $1,261,006 $1,338,924 106% 100% Generic Subdivision Signs $70,000 $15,510 22% 22% FY-2005 Concrete Program $40,000 $23,060 58% 36% Silver Lake Dam Improvements $10,000 $0 0% 0% FY-2005 Street Program $1,461,000 $0 0% 10% Richardson Park Fence Replacement $15,000 $0 0% 0% Dover Little League Parking Lot $187,000 $177,540 95% 99% North Street / State Street Traffic Signal Upgrade $15,000 $0 0% 0% Silver Lake Footbridge Replacement $117,000 $0 0% 0% Vehicle Replacements #412 – 2004 Flatbed Dump Truck (Construction) $56,000 $0 0% 0% #572 – 2005 Tractor w/ Loader/Backhoe (Grounds) $31,700 $30,672 98% 100% #690 - 2005 Sewer Jetter (Wastewater) $32,000 $20,652 75% Ordered 10/6/04 #682 – 2005 Backhoe/Loader (Water/Wastewater) $65,000 $75,614 116% Ordered 10/27/04 Pipe Laser (Construction) $5,700 $4,064 71% 100% Water Division Miscellaneous Distribution System Improvements $65,000 $54,145 83% 60% West Dover Water Loop $44,060 $23,460 53% 65% U.S. 13 North Water Main Crossing (Wilmington College) $35,000 $0 0% 0% Division Street Water Main Upgrade $598,340 $12,033 2% 3% Southeast Water Loop (Design) $40,000 $0 0% 0% Cast Iron Main Replacement/Relining $50,000 $0 0% 0% Water Supply Water System Master Plan Update $108,688 $58,775 54% 65% Elevated Storage Tank Painting/Maintenance Contract $70,130 $21,876 31% 45% Meter Reading Technology Upgrade $50,000 $51,549 103% 100% Well Head Redevelopment Program $75,000 $68,176 91% 92% Sanitary Sewer Puncheon Run Motor Control & Pump Replacement $578,332 $72,356 13% 15% Walker Road Pump Station Upgrade (Construction) $347,371 $224.096 65% 85% Garrison Oak Pumping Station (Design) $170,000 $95,234 56% 95% U.S. 13 East Sanitary Sewer Interceptor $1,171,998 $25,349 2% 5% Inflow / Infiltration Removal $75,000 $0 0% 0% 15

Office of the Mayor MEMORANDUM TO: Members of City Council FROM: Stephen R. Speed, Mayor DATE: January 18, 2004 RE: Monthly Report – December 2004 It is an honor and pleasure to provide you with the efforts of the Mayor’s office for December 2004. As always, I would be happy to answer any questions or provide any additional information. Here are the highlights for the Mayor’s office for December 2004: Date Event/Meeting/Activity 1 Delaware Economic Development Council (DEDC) meeting – This particular meeting was noteworthy because the guest speaker was Secretary Nathan Hayward, who made it clear that several projects in the Dover area are high on DelDOT’s priority list. The meeting was attended by Councilman Ruane and other members of the DEDC from across the State. 2 Holiday Tree Lighting Ceremony at Dover Air Force Base (DAFB) – DAFB kicked off the holiday season outside the Base Theatre with their annual Tree Lighting Ceremony. In addition to lighting the tree, the crowd was entertained by the Welch Elementary School Chorus and the arrival of Santa Claus aboard a DAFB fire truck. The ceremony was attended by Col. Pray and a large crowd made up of Air Force personnel and their families. 8 Caroling on the Green – The Central Delaware Chamber of Commerce (CDCC) continued the holiday spirit by sponsoring this annual event. Members of the CDCC, along with members of other community organizations, leadership from DAFB, and local appointed and elected officials led about 500 participants in the singing of various Christmas Carols.

9 Leadership in Delaware Government and Politics Day – The CDCC sponsored this event as part of their Leadership Delaware Program. At the CDCC’s request, Councilman Ruane and I presented ideas surrounding the issue of Instant Run-off Elections. The program was hosted by Rep. Buckworth at Legislative Hall and attended by numerous business leaders who are enrolled in the Leadership Program. 12 Robbins Hose Company Fire Officer Swearing-in Ceremony – The newly elected officers of the Robbins Hose Fire Company swore to uphold the Constitution of the United States, the Constitution of the State of Delaware, and the Charter of the City of Dover in the performance of their duties. The newly sworn officers and their families attended the ceremony in the Council Chambers at City Hall. 13 DAFB Air Freight Terminal Ground Breaking – DAFB officials hosted the official ground breaking of this $57 million facility. The event was attended by Sen. Biden, Sen. Carper, Congressman Castle, Sen. Still, Senior Air Force and Army Corps of Engineer Officials, and numerous other Air Force personnel. 18 Rodell Charitable Foundation Education Forum – The Rodell Foundation and Delaware State University (DSU) hosted the third in a series of educational forums. The guest speaker, Delaware State Secretary of Education, Valerie Woodruff described how her office functions and the intricacies of school finance in Delaware. The meeting was attended by members of the Rodell Foundation and educators from across the state. 20 Guest Speaker at East Dover Elementary – Ms. Barbara Johnson invited me to speak with the third grade classes at East Dover Elementary School. The event was attended by the teachers, assistants, and third grade students from the school. Kent County Levy Court Business Meeting – The Kent County Levy Court Commissioners voted to approve a new site for the Eastern Shore Environmental (ESE) Waste Transfer Station near Farmington, which will allow the company to move its operation away from DAFB. Many citizens from the Farmington area attended, in addition to the Commissioners and representatives of DAFB and ESE. 31 First Night Dover – This fun-filled non-alcoholic New Year’s Eve Celebration is held in downtown Dover. The event included numerous shows and attractions, including fireworks at 6 PM and again at midnight. Thousands of people from Dover and other communities attended the various events. Other meetings/events and grand openings/ribbon cuttings attended: City Council Meeting Council President Staff Meetings Central Delaware Economic Development Council United Way Campaign Meetings Rotary Meetings Central Delaware Chamber of Commerce Annual Christmas Party Central Delaware Habitat for Humanity Meeting Central Delaware Business Executives Annual Christmas Party

Kent County Association of Realtors Annual Christmas Party Sam’s Club 1st Night Donation Presentation Air Mobility Command Museum/Monster Racing Partnership Unveiling Utility Committee Meeting Legislative, Finance, & Administration Committee Meeting Safety Advisory and Transportation Committee Meeting Parks, Recreation, & Community Enhancement Committee Meeting Delaware Petroleum Council Reception Fraternal Order of Police Christmas Party Caesar Rodney High School Christmas Luncheon Various Employee Christmas Parties and Luncheons Youth Police Academy Graduation Ceremony Weed & Seed Meeting Schwartz Center Board of Directors Meeting Town of Camden First Annual Christmas Luncheon Homeland Security Meeting Commerce Bank Ribbon Cutting Read Aloud Delaware Celebrity Reading

MONTHLY REPORT Department of Planning & Inspections P.O. Box 475 Dover, DE 19903 Phone: (302) 736-7010 Fax (302) 736-4217 Department of Planning and Inspections DECEMBER 2004 PERSONNEL: The Planning and Inspections staff along with the assistance of the Public Works Department Coordinated a neighborhood “Clean Up” Campaign in response to Councilors’ concerns about the conditions in the “Target Area.” Comprehensive Annual Housing Inspections of all remaining rental properties are being completed for those that did not responded, as well as summonses being written. Advertised and coordinated with Public Works for a special “Dunk Your Junk” pick up during December. Participation, as judged by tonnage picked up, was considerable. Plan for one year of quarterly efforts presented to Parks and Recreation Committee. ANNEXATION PLAN STUDY Staff has updated the consultant's data set to reflect the 2004-05 budget and used the report format for an individual parcel annexation request. The recommendations for the amendments to the Annexation chapter of the Comprehensive Plan are being reviewed and a draft document prepared for submission to the State PLUS Review. DEMOLITIONS There are seven properties identified as dangerous buildings at this time. Three of the properties are up for Sheriff's sale and one is being sold with the potential for the owner to rehab. Two demolitions proposed for the Target Area using CDBG funds are proceeding through the approval process. Demolition for the property located at 20 S. Governors Avenue will be brought before City Council this month. TRADITIONAL NEIGHBORHOOD DESIGN ORDINANCE: At the Council meeting of November 8, 2004 and the Ordinance was adopted. The first application for TND Zoning went through the State’s PLUS process during the month of December. COMMUNITY DEVELOPMENT Community Policing: 1 Officer on foot patrol: Total hours of coverage 36; Citizen Contacts 403; Total number of arrests 2. Two Officers on T.A.C. Patrol: Total hours of coverage 18; Citizen Contacts 72; Total number of arrests 11. NCALL: Down Payment and Settlement Assistance: Clients who plan to use the Dover First Start Program breakout as follows: one family applied for a mortgage loan, two families have been approved for a mortgage loan and pending closing, three families are shopping for a home, two families are not actively shopping and will resume in the spring. Give other families are still in counseling preparing to become mortgage eligible. A total of seventeen families have closed using the Dover First Start Program. Micro Enterprise Program: During the month of December, intakes were conducted for three (3) new clients to set up a business in the Downtown area. Two were minorities, 1 Hispanic and 1 Asian. Three (3) were low to moderate income status. Two referrals were made to the Innovative Bank for technical assistance. For the month of December, the breakdown of statistics for clients served is: 2 female clients; 3

low moderate income; 1 female head of household; 2 referrals; 3 walk-ins; 0 jobs gained, and 0 business loss. Housing Rehabilitation Program: Eight (8) owner occupied homes in the City are underway to be rehabilitated with CDBG funds. CDBG Goal Setting Workshop: Community Development and Planning staff conducted the first goal setting workshop on December 16th at the Dover Police Station to obtain views from citizens and interested parties for the needs of the community to be implemented in the Five Year Consolidated Plan. MEETING REPORTS Board of Adjustment: At its meeting of November 17, 2004 the Board of Adjustment took the following actions: 1. V-04-17 228 North State Street: J. Michael and Yvonne A. Hall – Moved to approve. Dover Parking Authority: At its meeting of December 2, 2004 reports were given on the budget, permit sales, Police Department activities, and update on the North Street Parking Lot. The next Parking Authority meeting is scheduled for January 6, 2004. Historic District Commission: The Historic District did not meet during the month of December. The next meeting is scheduled for January 20, 2004. Planning Commission At its meeting of November 15 & 16, 2004, the Planning Commission took the following actions: 1) SB-04-04P Clearview Meadow Subdivision – Planned Neighborhood Design: Revision to Recreation Plan – Moved to approve. 2) C-04-07 Seventh Day Adventist Church: Day Care Center – Moved to approve to include a waiver for reduced parking requirements per Article 6, §3.8 & 3.9 from 61 spaces to 50 spaces; a waiver to eliminate curbing in the parking lot on the western and southwesterly portion; and a waiver for the requirement of building sidewalks along New Burton Road frontage. 3) SB-04-10C Somerset Park Subdivision: Conceptual Subdivision Plan - Moved to approve to include the waiver of an additional 271 feet for the dead end street beyond the requirement, and a street width waiver from thirty-eight (38) feet to thirty-two (32) feet. The Public Works Department would like to discuss with the developer a way to, if we are providing some type of future access to the south, that we provide some type of right-of-way extension. 4) S-04-31 CAWP, LLC (Cardiology Consultants – Phase II) - Moved to approve. 5) S-04-32 George & Lynch Office Building – Moved to approve with a denial to the applicant’s request for a waiver from sidewalk requirements of the City of Dover and for an acknowledgement that the proposed and designated unloading zones satisfy the City’s requirements for the location of two loading spaces. Also, approved the applicant’s desire to waive curbing along the interior portion of the entrance drive along with the rear of the site which is designated as a gravel parking area. 6) S-04-33 Tall Pines Condominiums - Moved to approve and the Parks and Recreation Community Enhancement Committee recommendation with regards to the active open space requirement.

INSPECTIONS ACTIVITY Permits and Licenses Rental Dwelling, Public Occupancy & Lodging House Permits: Year to Date ___2,564___ Number of New Occupancies December 2004 500___ Permit Fees Collected for Rental, Public Occupancy & Lodging Permits, Dec. 2004 44,317.50_ Number of Business Licenses & Mobile Homes Issued – December 2004 89_____ Total Number of Business Licenses & Mobile Homes for Year 7/1/04 to 6/30/05 ___ 3,478___ Total Fee Collected for Business Licenses & Mobile Homes for Dec 2004 $ 7,869.96_ Total all Construction Permits* and Certificate of Occupancies Issued for Dec 2004 __ _252_____ Value of Construction & Fire Prevention projects permitted in December 2004 $3,585,969.00 Fees Collected for Construction Permits and CO’s for December 2004 $__42,371.50_ *Construction permits include Building, Fire Prevention, Plumbing, and HVAC Permits Property Inspections: December 2004: Fire Marshal – Inspections – Property Maintenance Office of the Building and Property Fire Marshal Maintenance Inspections Fire and Safety Inspections 77 Building 297 Fire Code Inspections 99 Plumbing/Mechanical 262 Sprinkler and Fire Alarm 16 Certificate of Occupancy 37 Certificate of Occupancy 7 Total New Construction 596 Alarm Activation Follow-ups 1 Complaints 124 Fire Investigations 9 Observed by Inspectors 118 Total Inspections 209 Fire/Life Safety 8 Non-Inspection Hours Total Inspections 846 Office 135 Non-Inspection Hours Training 15 Office 306 Plan Review 22 Training 2 Plan Review 61 As always, please contact me regarding any questions you may have. James J. Galvin, Jr. AICP Director of Planning and Inspections

FINAL READING PROPOSED ORDINANCE AMENDMENT – SECTION 2-91 OF THE DOVER CODE – DUTIES AND RESPONSIBILITIES OF THE MAYOR (PREPARED BY MAYOR SPEED) BE IT ORDAINED BY THE MAYOR IN COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: That Chapter 2, Administration, of the Dover Code be amended by deleting Section 2-91, Duties and Responsibilities of the Mayor, in its entirety and inserting in lieu thereof the following: Sec. 2-91. Duties and Responsibilities of the Mayor. The mayor shall have all of those duties and responsibilities set forth in sections 14 and 53 of the Charter, and as otherwise assigned in the Charter and this Code. In addition thereto, the mayor shall be available on a full-time basis to promote the economic and social interests of the city and the general welfare of its citizens by: 1. Interacting with private citizens, city employees, business people, and other major employers; 2. Interacting with civic and neighborhood associations; 3. Interacting with officials and representatives of other governments and lobbying said officials, as necessary, to promote the welfare of the city and its citizens; 4. Maintaining memberships and/or contacts with various organizations and committees whose purposes, services, or results significantly affect or could significantly affect the government of or the citizens of the city; 5. Representing the government of the city at various community functions; 6. Consulting with the Council on policy issues and, from time to time, offering policy initiatives; 7. Consulting with the City Manager on budgeting, policy and operational issues; 8. Representing the city, in consultation with the Council and City Manager, regarding major projects within or near the corporate boundaries of the city; 9. Making appointments to various commissions and committees as delineated in the City Charter and elsewhere in the City Code; 10. Taking such other decisions and actions, within the mayor’s Charter and Code assigned authority, as necessary to promote the safety, health, and welfare of the citizens of Dover. Note: In reference to interacting with city employees, this provision does not grant the authority or responsibility to the Mayor to intercede in personnel matters which are the responsibility of Council or Council appointed staff members, unless otherwise granted by City Charter or Code. Furthermore, such interaction shall also be governed by the provisions of Section 36 of Article III of the City Charter. ADOPTED: * S:\ClerksOffice\Ordinances\2005\Draft Ordinances\Chapter 2 - Sec 2-91 Duties and Responsibilities of the Mayor.FinalReading.wpd SYNOPSIS The proposed amendment better defines the duties and responsibilities of the Mayor. (SPONSORS: C O U NCILM EN C AREY , S ALTERS , AN D W ILLIAM S )