CCW PACKET REVISED

CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, August 15, 2023 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA THIS AGENDA AND PACKET HAVE BEEN REVISED BY REMOVING SAFETY ADVISORY AND TRANSPORTATION COMMITTEE ITEM #2 – STRUCTURAL SAFETY COMPLAINT – 153 SOUTH BRADFORD STREET (MARY ELLEN GRAY, PLANNING AND COMMUNITY DEVELOPMENT DIRECTOR, AND EDDIE KOPP, CHIEF CODE ENFORCEMENT OFFICER) Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (302-736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/dpmgs Event number: 2535 472 1190 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE ADOPTION OF THE AGENDA 1. Update of Capital Projects - City Parks and Meeting House Branch Updates (Robin Eaton, Parks, and Recreation Director, and Jason Lyon, Water/Wastewater Director) Committee Action Not Required 1

COUNCIL COMMITTEE OF THE WHOLE MEETING - August 15, 2023 PAGE 2 MAYOR AND COUNCIL REPORTS 1. Council President Hare 2. First District 3. Second District 4. Third District 5. Fourth District 6. At-Large 7. Mayor Christiansen ADJOURNMENT OF THE PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING SAFETY ADVISORY AND TRANSPORTATION COMMITTEE ADOPTION OF THE AGENDA 1. Proposed Ordinance #2023-06 - Amending Chapter 106 - Traffic and Vehicles, Section 106- 17 - Truck Routes (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: For City Council to adopt the proposed code revisions to Section 106-17 – Truck Routes.) 2. Environmental Safety Complaint/Update - 304 South State Street (Mary Ellen Gray, Planning and Community Development Director, and Eddie Kopp, Chief Code Enforcement Officer) Committee Action Not Required ADJOURNMENT OF THE SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING UTILITY COMMITTEE ADOPTION OF THE AGENDA 1. Evaluation of Proposals – Wellhead Redevelopment Program (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: Staff recommends awarding a three (3) year contract, with the city option of two (2), one (1) year extensions, for the Wellhead Redevelopment Program to A.C. Shultes of Delaware, Inc. as per the pricing included in the proposal submittal.) 2. Proposed Resolution No. 2023-12 - Application for Drinking Water Asset Management Program (Jason Lyon, Water/Wastewater Director) 2

COUNCIL COMMITTEE OF THE WHOLE MEETING - August 15, 2023 PAGE 3 (Staff Recommendation: Adopt the resolution as submitted so staff may complete the application for the Drinking Water Asset Management Program) 3. Proposed Resolution No. 2023-13 - Application for Wastewater Asset Management Program (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: Adopt the resolution as submitted so staff may complete the application for the Wastewater Asset Management Program) ADJOURNMENT OF THE UTILITY COMMITTEE MEETING LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF THE AGENDA 1. Proposed Ordinance #2023-08 – Amending Appendix B: Zoning, Article 3 Section 13, Central Commercial Zone (C-2) (Mary Ellen Gray, Planning and Community Development Director) (Staff Recommendation: Referral of proposed Zoning Text Amendment (Ordinance #2023- 08) for First Reading and Public Hearings with Planning Commission and City Council) 2. Proposed Ordinance #2023-07 - Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division 1 - Generally, Section 2-201 - Compensation and expenses for mayor, council, and other elected or appointed officials (Councilman Anderson) (Staff Recommendation: Approve proposed ordinance #2023-07 adding reimbursement in the amount of $75.00 to members of the construction and property maintenance code board of appeals and reimbursement for nonemployee election officers and employee election officers to receive an amount set by city council.) 3. Energize Delaware Grant for Local Government Electric Vehicle Fleets (Sharon Duca, Assistant City Manager) (Staff Recommendation: That City Council approve the acceptance of the Energize Delaware Grant for Local Government Electric Vehicle Fleets for $488,802.32 and approve the application for the DNREC Delaware Electric Vehicle Charging Station Rebate Program for $11,197.68 and authorize the City Manager to implement the associated pilot program.) 4. Proposed Resolution No. 2023-14 – Diversifying the City of Dover’s Fleet with Electric Vehicles (Sharon Duca, Assistant City Manager) (Staff Recommendation: Adopt the resolution as submitted.) 5. Evaluation of Proposals - Weyandt Hall HVAC Upgrade (Mike Hamlett, Central Services Director) (Staff Recommendation: Award the Weyandt Hall HVAC Upgrade to Statewide Mechanical, Inc. as per the proposal submitted in response to RFP #23-0016FM.) 3

COUNCIL COMMITTEE OF THE WHOLE MEETING - August 15, 2023 PAGE 4 6. Authorization to Purchase - Replacement of Engine 4 (Chief David Carey, Dover Fire Department) (Staff Recommendation: Approval of the purchase of an Engine 4 replacement) ADJOURNMENT OF THE LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 4

Item 1. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole (Safety, Advisory and Transportation) DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: July 14, 2023 PREPARED BY: Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services REVIEWED BY: David S. Hugg, III, City Manager SUBJECT: Code Revision – Truck Routes TIMETABLE: To be enacted following approval of City Council. RELATED PROJECT: n/a EXHIBITS Exhibit A – Section 106-17 Proposed Code Revision Exhibit B – City of Dover Truck Route Alteration Memo REFERENCE: n/a EXPENDITURE REQUIRED: n/a AMOUNT BUDGETED: n/a FUNDING SOURCE (Dept./Page in CIP & Budget): n/a STAFF RECOMMENDATION: For City Council to adopt the proposed code revisions to Section 106-17 – Truck Routes. BACKGROUND AND ANALYSIS: Over the past several months concerns have been received regarding the use of Mifflin Road by vehicles having three or more axles. The City received approval from DelDOT to upgrade the signage on Hazlettville Road / North Street and Delaware Route 8 to improve the visualization that trucks with three or more axles are not permitted on Mifflin Road. Unfortunately, this did not improve the situation. A meeting was held on March 4, 2022 with local industries, residents and City representatives to discuss the situation. It was ultimately determined that the City would issue a letter to the industries including a map indicating authorized truck routes within the City limits. During the preparation of materials, it was identified that the City Code needed to be updated to ensure continuity of the truck routes identified within the City of Dover and to identify the new POW/MIA Parkway. This change also required the review and approval by DelDOT. Staff recommends that City Council adopt the proposed revisions to Section 106-17 of the City Code. City staff will provide information to industries in attendance at the above referenced meeting immediately following adoption. 5

Item 1. City of Dover FIRST READING CITY OF DOVER ORDINANCE #2023-06 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 106 – TRAFFIC AND VEHICLES, Article I – IN GENERAL, be amended by inserting 5 the text indicated in bold, blue font and deleting the text indicated in red strikeout as follows: 6 7 Section 106-17 – Truck routes. 8 9 (a) Except as hereinafter provided, no commercial vehicle having three or more axles shall be 10 operated on any street in the city except on a “truck route”. 11 (b) The following roads are designated as “truck routes” within the city: 12 (1) U.S. Route 13; 13 (2) Bay Road; 14 (3) Governors Avenue; 15 (4) Saulsbury Road; 16 (5) Dover-Kenton Road; 17 (6) Persimmon Tree Lane; 18 (7) Delaware Route 1; 19 (8) Scarborough Road; 20 (9) McKee Road; 21 (10) South Little Creek Road; 22 (11) Leipsic Road; 23 (12) Denny’s Road 24 (13) Delaware Route 8; 25 (14) North Street (from Mifflin Road to South Governors Avenue); 26 (15) New Burton Road POW/MIA Parkway; 27 (16) White Oak Road.; 28 (17) Hazlettville Road; 29 (c) This section shall not apply to any commercial vehicles with three or more axles: 30 (1) Making a local delivery to or a pickup from a place in the city incapable of being 31 directly accessed from a designated “truck route”. The driver must have available 32 proof of intended place of delivery or pickup and: 33 a. If entering the city limits, the driver shall use the most direct practical route 34 from a designated truck route to and from the delivery or pickup, and 35 b. If originating from within the city limits, the driver shall use the most direct 36 practical route to and from the place of delivery or pickup within the city and/or 37 the most direct practical route to a designated “truck route” if going outside the 38 city limits. 39 (2) Owned by or leased to the city or any volunteer fire company or emergency response 40 organization when engaged in official business, including, by way of example, those 41 vehicles of any fire department or any police department or agency, or to any town or 42 state public works department or agency. P.O. Box 475 ❖ Dover, Delaware ❖19903 6 Community Excellence Through Quality Service

Item 1. Proposed Ordinance #2023-06 Amending Chapter 106 - Traffic and Vehicles Page 2 43 (3) Owned by, leased to, or operated by any public utility company (or its subcontractor) 44 while engaged in public utility operations. 45 (4) Garbage and solid waste haulers in the course of their business operations. 46 (5) Operated on any city street officially designated as a detour route where such vehicle 47 could otherwise be lawfully operated upon the street for which such detour is 48 established. 49 50 51 52 ADOPTED: * 53 54 55 SYNOPSIS 56 This ordinance updates the current truck routes within the city. Additional roads have been constructed 57 within the city limits that were designed for truck traffic. Other streets within the city are residential in 58 nature and do not provide a proper safety environment for the trucks and residents. 59 (SPONSORS: ANDERSON) 60 61 62 Actions History: 63 July 25, 2023 – Introduced at Safety, Advisory and Transportation P.O. Box 475 ❖ Dover, Delaware ❖19903 7 Community Excellence Through Quality Service

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Item 2. From: Roysudlerjr@comcast.net To: Lynn, Sean M (LegHall); Jeffrey Young; Hare, William; Christiansen, Robin; Boggerty, Andre M.; Anderson, David; Hugg, Dave; Duca, Sharon; City Clerks Office Subject: EXTERNAL: Re: CP- Response/Plan of Action to Complaints -304 S. State St. Date: Friday, April 28, 2023 5:03:32 PM Attachments: image001.png WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Mr. Dave Hugg III (City Manager) Per our recent conversation today, I believe the points Mr. Jeff Young and Shawn Lynn Esquire presented, rendering multiple objections via email and visual aid concerning their observation of unit 304 South State Street Dover, DE 19904, is a HIGH PRIORITY! The dwelling mentioned above (304) has not complied for the last seven to eight months, independent from the structure, retaining much of the same pre-existing problems for the prior two years. As District 4 Councilman and Council-President, I request that you and the staff direct the building owner (304) to yield verification of the following essentials addressed, which he consented to on March 20, 2023. The aforementioned request is based on March 10, 2023, at a 2 p.m. meeting discussion between the owner (304 South State Street, Dover, DE 19904), Mary Ellen Gray (Director of Planning and Zoning), Sean Lynn (Business Owner/Plaintiff) and Myself (District 4 Councilman/Council- President). The building owner commented that he would soon achieve the following work scope and analysis in good faith. 1. Quality Air Analysis to address environmental hazard matters (Mold/Mildew Assessment). 2. Scaffold Permit to Address the Tyvek Construction Debris (Continuously falling from the top of the building and encroaching upon the public walkway) 3. Removal of Plywood Sheathing on the First Floor Level (Entrance Door and Window Frontage) According to an inquiry, as of 4/28/2023, at 3:25 p.m., corrective action concerning issues 1-3 still needs to be achieved at this site. I recommend placing unit 304 South State Street, Dover, DE 19904, on the Dangerous Building List upon verifying non-compliance by May 1, 2023. Notation: Recorded History 4/7/22- Outside Renovation 7/19/22 - Received Permit for Outside Renovation 3/19/23 – Extension for Outside Renovation On 04/28/2023 8:32 PM Lynn, Sean M (LegHall) <sean.lynn@delaware.gov> wrote: Please see attached photos. This cannot be allowed to continue. Running a business downtown is hard enough without our neighboring properties looking like this. The tyvek is blowing off and is all over the street (before todays weather). Given the shared walls between this row of buildings, the continued decay of this building (now over three years since the facade collapse and whatever issues caused same resulted in that event) poses a serious life/ safety issue to all of us. As I type this, the internal guttering system of that building is likely allowing rainwater to pour unfettered into the structure, further weakening same and further contributing to the inevitable mold issues. We were promised that the boards would be off, the tyvek would be off and an air quality test would be performed. None of that has happened. I also think a structural engineer should examine the building to determine if all the neighbors are in danger. If this building further collapses, people can be hurt, and several businesses will be affected. Help! Best, 12

Item 2. Sean M. Lynn, Esquire THE LYNN FIRM, P.A. 308 South State Street, Dover, Delaware 19901 Main: 302-734-2000 | Fax: 302-734-2002 sean@thelynnfirm.com www.thelynnfirm.com image001.jpg On Apr 18, 2023, at 1:21 PM, Jeffrey Young <jyoung@youngandmcnelis.com> wrote: Hello AllL Despite some reassurances and promises several months ago, what little progess was started has ceased completely on the building next door. I think we are lucky we had a mild winter, but I fear what a hot summer may bring to that building. Please provide any update you may have and a timeline for completion. It is a real shame that yet another Dover Days will come and go with that horrid facade staring at everyone who comes downtown. Hopefully, the 4th of July will present a different face. Thank you, Jeff Jeffrey A. Young, Esquire Young & McNelis LLC This electronic transmission, and any attached document(s) and/or file(s), is confidential and/or legally300 South State privileged. It isStreet intended for the sole use of the individuals to whom it is addressed. It is the responsibility of the recipient(s) of this electronic transmission to read and review any attached Dover, DE document(s) 19901 and/or file(s).If you received this message in error, please notify the sender and destroy the message and any attached document(s) and/or file(s) immediately. The Lynn Firm, Tel: P.A., is not302 674-8822 liable for anyext. 119misuse contrary to these directions. Thank you. use or Fax: 302 674-8251 jyoung@youngandmcnelis.com From: Jeffrey Young <jyoung@youngandmcnelis.com> Sent: Sunday, January 22, 2023 12:16 PM To: Lynn, Sean M (LegHall) <Sean.Lynn@delaware.gov>; Hugg, Dave <dhugg@dover.de.us>; Sharon Duca <SDuca@dover.de.us>; Mary Ellen Gray <mgray@dover.de.us> Cc: Ralph L. Taylor <ralph.taylor@dover.de.us>; Roy Sudler <roysudlerjr@comcast.net> Subject: Re: 304 S. State St. Dear All: With the start of a new year and several months having passed since we’ve heard any updates, I’m hoping someone can give us a status on this building. As Sean has written, I fear the more time goes by, the more likely a major problem will arise. Presumably, all efforts are being made to complete the necessary construction, but I would very much appreciate any information that can be provided. Thank you, Jeff Jeffrey A. Young Young & McNelis (w) 302 674-8822 From: Lynn, Sean M (LegHall) <Sean.Lynn@delaware.gov> Sent: Wednesday, October 26, 2022 11:05:47 AM To: Hugg, Dave <dhugg@dover.de.us>; Jeffrey Young <jyoung@youngandmcnelis.com>; Sharon Duca <SDuca@dover.de.us>; Mary Ellen Gray <mgray@dover.de.us> Cc: Ralph L. Taylor <ralph.taylor@dover.de.us>; Roy Sudler <roysudlerjr@comcast.net> Subject: Re: 304 S. State St. Dave, Jeff and I are here every day. I rarely see anything happening at this property. A couple weeks ago there was a generator on the sidewalk outside for a couple days but that was it. 13

Item 2. I don’t know what Jeff has observed and I defer to him. I’m really worried that more of this building is going to collapse, it’s going to burn down, or we are all going to get sick from the mold. Has it gone through the dangerous building process yet? Best, Sent from my iPhone On Oct 24, 2022, at 2:42 PM, Hugg, Dave <dhugg@dover.de.us> wrote: FYI From: Gray, Mary Ellen <mgray@dover.de.us> Sent: Monday, October 24, 2022 2:33 PM To: Hugg, Dave <dhugg@dover.de.us> Subject: FW: 304 S. State St. Dave – Per our discussion, here are the meeting notes per Greg and I’s discussion with the permittee and owner of the 304 S. State street of the status of this project. Essentially the owner is moving forward, he has just run into a couple of challenges but by all appearances he is actively working on moving this project forward. Please let me know if you have any questions. Thanks - MEG Mary Ellen Gray, AICP Director Planning, Inspections and Community Development City of Dover (302) 736-7196 phone (302) 736-4217 fax mgray@dover.de.us Our mission is to provide quality public service to our diverse group of customers with professionalism, respect, & integrity. From: Gray, Mary Ellen Sent: Thursday, September 29, 2022 3:30 PM To: Duca, Sharon <SDUCA@DOVER.DE.US> Subject: FW: 304 S. State St. Sharon – Greg just sent me his meeting notes from this morning – thought you might find this helpful. Please let me know if you have any questions. Thanks – MEG Mary Ellen Gray, AICP Director Planning, Inspections and Community Development City of Dover (302) 736-7196 phone (302) 736-4217 fax mgray@dover.de.us Our mission is to provide quality public service to our diverse group of customers with professionalism, respect, & integrity. From: Akers, Gregory C <GAkers@dover.de.us> Sent: Thursday, September 29, 2022 2:54 PM To: Gray, Mary Ellen <mgray@dover.de.us> Subject: 304 S. State St. Notes – 304 S. State St Brick Façade Collapse / brick work 304 S. State St. – Permit #22-589 New owner- “BRS” Scott Schurman 302-270-0133 Meg and I called Scott on 9/29 at 10:37 AM to inquire as to the status of the project. Scott S. advised that he need revised structural drawings to design pier footings around existing water and gas line. *Drawings in regard are forthcoming. Scott S. will be seeking a meeting with Dave Hugg, Paul Waddell and MEG regarding electric meter pan issues- Dover Electric will not provide power until new meter pans are in place. Scott cannot get meter pans until February. Scott S. will be seeking a meeting with Dave Hugg, Jason Lyon and MEG in regard to a ROW permit so that he may install scaffolding around the building and provide pedestrian protections and walk through scaffold. Scott S. will be hiring an architect to design the building based on his proposed occupancy classification which at this time is Business and Mercantile on the first floor with apartments above – *sprinkler may be required based on his final proposed design intentions. 14

Item 2. Scott S. was advised to meet with myself, Jason Osika and MEG once he had his architect on board prior to plans and permit submission for a pre-application meeting. GCA/gca Greg Akers Greg Akers Chief Building Inspector Dover, The Capital City of Delaware ICC Certified, IBC, IRC, AACE-IPMC Phone – 302.736.7010, 7011 or 302.736.4457 “The ultimate measure of a man is not where he stands in moments of comfort, but where he stands at times of challenge and controversy” (1967) Dr. Martin Luther King 15

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Item 1. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole – Utility Committee DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: July 28, 2023 PREPARED BY: Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer SUBJECT: Evaluation of Proposals – Wellhead Redevelopment Program TIMETABLE: Well inspections and testing to begin upon Council approval and execution of the contract. RELATED PROJECT: N/A REFERENCE: N/A EXPENDITURE REQUIRED: TBD AMOUNT BUDGETED: $163,000 (FY24) FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Water & Wastewater – Water Management, CIP Project WD2402, CIP Project Name: Wellhead Redevelopment Program, Account No.: 401-40-68-99-000-54031. Historical Spending: FY21 - $198,600, FY22 - $131,178, FY23 - $188,000. STAFF RECOMMENDATION: Staff recommends awarding a three (3) year contract, with the city option of two (2), one (1) year extensions, for the Wellhead Redevelopment Program to A.C. Schultes of Delaware, Inc. as per the pricing included in the proposal submittal. BACKGROUND AND ANALYSIS: The Department of Water & Wastewater maintains multiyear contracts with contractors to ensure that the procurement rules are adhered to for any contractors that might be hired to perform work for the Department. These contracts are priced as a “time, equipment, and material” contract. This contract will provide for the testing and inspection of twenty-one (21) production wells to maintain operations and/or increase the yield of each well as it relates to the permitted allocation. The recommended contractor will perform flow testing and inspection of wells on an established annual schedule and provide a report detailing testing results as well as recommendations. Upon reviewing information provided by the 18

Item 1. contractor, the City of Dover will plan for and/or schedule further repairs as needed based upon the prices provided. A Request for Proposal (RFP) was advertised according to the City Purchasing Policy by the City’s Purchasing Agent under RFP #23-0018WW. One (1) contractor submitted a proposal. The proposal was evaluated using the following criteria: demonstrated experience with similar projects including a history of achieving highest and best results among its peers; cost; previous projects in the City of Dover; and availability to perform duties. Staff reviewed the proposal from A.C. Schultes, Inc. and concluded that the pricing was fair, and the proposal was complete. A.C. Schultes of Delaware, Inc included a 2% annual escalation. A.C. Schultes of Delaware, Inc. submitted all the contractor’s qualification information, which included a list of recently completed projects similar in scope, as well as a financial statement that were all found to be adequate. In conclusion, staff recommends awarding a three (3) year contract, with the City option of two (2), one (1) year extensions, for the Wellhead Redevelopment program to A.C. Schultes of Delaware, Inc. 19

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Item 2. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole - Utility Committee DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: July 28, 2023 PREPARED BY: Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer SUBJECT: Resolution Application for Application for Drinking Water Asset Management Program TIMETABLE: Application to be submitted by September 15, 2023. Once adopted by Council, this will be forwarded to Water Infrastructure Advisory Council. RELATED PROJECT: N/A REFERENCE: N/A EXPENDITURE REQUIRED: $0 AMOUNT BUDGETED: $100,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Water & Wastewater – Water Management, CIP Project WD2408, CIP Project Name: Asset Management Plan, Account No.: 401-40-68-99-000-54031. STAFF RECOMMENDATION: Adopt resolution as submitted so staff may complete application for the Drinking Water Asset Management Program BACKGROUND AND ANALYSIS: The State of Delaware Drinking Water Asset Management Incentive Program participants can receive funding to develop and implement asset management plans for their facilities. The program will be funded from the respective Non-Federal Administrative Accounts for the Drinking Water State Revolving Fund (DWSRF) Programs. To receive financial incentives municipal governments must sign a five-year agreement with DNREC/DHSS. The agreement will require the development and implementation of system-wide Asset Management Plans for drinking water utilities. The State of Delaware will provide up to a $100,000 no match required grant per municipality per utility. This project will create a plan to manage the city’s water infrastructure and assets. The plan will prioritize upgrades, replacements and new infrastructure. Numerous grants and loans are now requiring that each 26

Item 2. utility have an asset management plan. Having this plan will create a roadmap to the future needs as well as increase the city’s chances to receive grants and /or loans. 27

Item 2. City of Dover MAYOR AND COUNCIL PROPOSED COUNCIL RESOLUTION NO. 2023-12 1 A RESOLUTION PROPOSING APPLICATION FOR DRINKING WATER ASSET 2 MANAGEMENT PROGRAM 3 4 WHEREAS, the Mayor and Council of the City of Dover, Delaware, herein called the “Applicant”, has, 5 after adequate consideration, of the various aspects of available data as it relates to the water infrastructure, 6 determined that improvements to the City of Dover water infrastructure may be necessary; and 7 8 WHEREAS, the Applicant has determined that the expeditious completion of a drinking water asset 9 management plan is desirable and in the public interest, and to that end it is necessary that actions be taken 10 immediately; and 11 12 WHEREAS, the State of Delaware has authorized the making of grants to aid in financing asset 13 management plans and related services in connection therewith; and 14 15 WHEREAS, the Applicant has examined and duly considered the Guidelines for said grants and the 16 Applicant deems it to be in the public interest and to the public benefit to file an application for a grant 17 under these Guidelines, and to authorize other action in connection therewith. 18 19 NOW, THEREFORE, BE IT RESOLVED BY the Mayor and Council of the City of Dover, Delaware, 20 the governing body of said Applicant, as follows: 21 22 1. That the said Project is essential to and is in the best interest of the Applicant and to the end 23 that the said Project may be carried out as promptly as practical, it is desirable that action hereto 24 be undertaken immediately. 25 26 2. That David S. Hugg, III City Manager, or his designated representative, be hereby authorized 27 to file on behalf of the Applicant, an application (in the format required by the State of 28 Delaware and in conformity with the request hereto) for an asset management plan to be made 29 from the Drinking Water State Revolving Fund (DWSRF) Non-Federal Administrative 30 Account to the Applicant to aid in defraying the cost of the Project described above. 31 32 3. That if such a grant is made, the Applicant agrees to pay all the remaining cost of the approved 33 Project, over and above the amount of the State grant. 34 35 36 4. That the said David S. Hugg, III City Manager, or his designated representative, is hereby 37 authorized to accept any State grant that may be offered, to furnish such information and to P.O. Box 475 ❖ Dover, Delaware ❖19903 28 Community Excellence Through Quality Service

PROPOSED COUNCIL RESOLUTION NO. 2023-12 PAGE 2 Item 2. 38 take other action as may be necessary to enable the Applicant to qualify for the grant; and 39 40 5. That the said David S. Hugg, III City Manager, or his representative designated as the 41 Authorized Representative of the Applicant for the purpose of furnishing to the State of 42 Delaware such information, data, and documents pertaining to the application for the grant as 43 may be required; and otherwise to act as the authorized representative of the Applicant in 44 connection to the application and in connection with any requirements of the State grant 45 which may be made. 46 47 6. That certified copies of this Resolution be included as part of the Application to be submitted 48 to the State of Delaware. 49 50 ADOPTED: * 51 52 53 54 _______________________________ _______________________________ 55 ROBIN R. CHRISTIANSEN WILLIAM F. HARE 56 MAYOR COUNCIL PRESIDENT 57 58 59 Actions History (Most recent first) 60 08/15/2023 - Scheduled for Introduction - Council Committee of the Whole P.O. Box 475 ❖ Dover, Delaware ❖19903 29 Community Excellence Through Quality Service

Item 3. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole – Utility Committee DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: July 28, 2023 PREPARED BY: Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer SUBJECT: Resolution Application for Application for Wastewater Asset Management Program TIMETABLE: Application to be submitted by September 15, 2023. Once adopted by Council, this will be forwarded to Water Infrastructure Advisory Council. RELATED PROJECT: N/A REFERENCE: N/A EXPENDITURE REQUIRED: $0 AMOUNT BUDGETED: $100,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Water & Wastewater – Wastewater Management, CIP Project WW2407, CIP Project Name: Asset Management Plan, Account No.: 403-41-69-99- 000-54031. STAFF RECOMMENDATION: Adopt resolution as submitted so staff may complete application for the Wastewater Asset Management Program BACKGROUND AND ANALYSIS: The State of Delaware Wastewater Asset Management Incentive Program participants can receive funding to develop and implement asset management plans for their facilities. The program will be funded from the respective Non-Federal Administrative Accounts for the Clean Water State Revolving Fund (CWSRF) Programs. To receive financial incentives municipal governments must sign a five-year agreement with DNREC/DHSS. The agreement will require the development and implementation of system-wide Asset Management Plans for wastewater utilities. The State of Delaware will provide up to a $100,000 no match required grant per municipality per utility. This project will create a plan to manage the city’s wastewater infrastructure and assets. The plan will prioritize upgrades, replacements and new infrastructure. Numerous grants and loans are now requiring 30

Item 3. that each utility have an asset management plan. Having this plan will create a roadmap to the future needs as well as increase the city’s chances to receive grants and /or loans. 31

Item 3. City of Dover MAYOR AND COUNCIL PROPOSED COUNCIL RESOLUTION NO. 2023-13 1 A RESOLUTION PROPOSING APPLICATION FOR WASTEWATER ASSET 2 MANAGEMENT PROGRAM 3 4 WHEREAS, the Mayor and Council of the City of Dover, Delaware, herein called the “Applicant”, has, 5 after adequate consideration, of the various aspects of available data as it relates to the wastewater 6 infrastructure, determined that improvements to the City of Dover wastewater infrastructure may be 7 necessary; and 8 9 WHEREAS, the Applicant has determined that the expeditious completion of a wastewater asset 10 management plan is desirable and in the public interest, and to that end it is necessary that actions be 11 taken immediately; and 12 13 WHEREAS, the State of Delaware has authorized the making of grants to aid in financing asset 14 management plans and related services in connection therewith; and 15 16 WHEREAS, the Applicant has examined and duly considered the Guidelines for said grants and the 17 Applicant deems it to be in the public interest and to the public benefit to file an application for a grant 18 under these Guidelines, and to authorize other action in connection therewith. 19 20 NOW, THEREFORE, BE IT RESOLVED BY the Mayor and Council of the City of Dover, Delaware, 21 the governing body of said Applicant, as follows: 22 23 1. That the said Project is essential to and is in the best interest of the Applicant and to the end 24 that the said Project may be carried out as promptly as practical, it is desirable that action 25 hereto be undertaken immediately. 26 27 2. That David S. Hugg, III City Manager, or his designated representative, be hereby authorized 28 to file on behalf of the Applicant, an application (in the format required by the State of 29 Delaware and in conformity with the request hereto) for an asset management plan to be 30 made from the Clean Water State Revolving Fund (CWSRF) Non-Federal Administrative 31 Account to the Applicant to aid in defraying the cost of the Project described above. 32 33 3. That if such a grant is made, the Applicant agrees to pay all the remaining cost of the 34 approved Project, over and above the amount of the State grant. 35 36 37 38 39 4. That the said David S. Hugg, III City Manager, or his designated representative, is hereby P.O. Box 475 ❖ Dover, Delaware ❖19903 32 Community Excellence Through Quality Service

PROPOSED COUNCIL RESOLUTION NO. 2023-13 PAGE 2 Item 3. 40 authorized to accept any State grant that may be offered, to furnish such information and to 41 take other action as may be necessary to enable the Applicant to qualify for the grant; and 42 43 5. That the said David S. Hugg, III City Manager, or his representative designated as the 44 Authorized Representative of the Applicant for the purpose of furnishing to the State of 45 Delaware such information, data, and documents pertaining to the application for the grant 46 as may be required; and otherwise to act as the authorized representative of the Applicant in 47 connection to the application and in connection with any requirements of the State grant 48 which may be made. 49 50 6. That certified copies of this Resolution be included as part of the Application to be submitted 51 to the State of Delaware. 52 53 ADOPTED: * 54 55 56 57 _______________________________ _______________________________ 58 ROBIN R. CHRISTIANSEN WILLIAM F. HARE 59 MAYOR COUNCIL PRESIDENT 60 61 62 Actions History (Most recent first) 63 08/15/2023 - Scheduled for Introduction - Council Committee of the Whole 33

Item 1. ACTION FORM PROCEEDING: Council Committee of the Whole – Legislative, Finance and Administration Committee DEPARTMENT OF ORIGIN: Planning and Inspections DATE SUBMITTED: August 9, 2023 PREPARED BY: Mary Ellen Gray, Director of Planning, Inspections and Community Development SUBJECT: Draft Ordinance Amendment for Appendix B: Zoning, Article 3 Section 13, Central Commercial Zone (C-2) REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: EXHIBITS: Ordinance #2023-08 EXPENDITURE REQUIRED: n/a AMOUNT BUDGETED: n/a FUNDING SOURCE (Dept./Page in CIP & Budget): n/a TIMETABLE: Review of Zoning Text Amendment in accordance with the procedures outlined in Zoning Ordinance, Article 10 Section 5 Amendment. First Reading on 9/11/2023; Referral to Planning Commission for Public Hearing Recommendation on 10/16/2023; and Public Hearing and Final Action by City Council on 10/23/2023 STAFF RECOMMENDATION: Referral of proposed zoning Text Amendment (Ordinance #2023-08) for First Reading and Public Hearings with Planning Commission and City Council Background and Analysis The proposed ordinance would amend the C-2 (Central Commercial Zone) to allow indoor recreation and amusement establishments as a permitted use. This revision was suggested by a realtor from the Commercial Moving Experience Real Estate Company who indicated that the lack of this use is making it difficult to open a gym in the Downtown area that would service the critical mass of citizens the City is hoping to get to the Downtown and that he believes that this is an important service that should be offered if we want to attract more residents to this area. Indoor recreation and amusement centers are an allowed use in the following districts: • IO (Institutional and Office Zone) • C-3 (Service Commercial Zone) • C-4 (Highway Commercial Zone) • IPM-2 (Industrial Park Manufacturing Zone – Business and Technology Center) Dates First Reading City Council: September 11, 2023 Planning Commission: October 16, 2023 Final Reading: October 23, 2023 34

Item 1. Section 13. Central commercial zone (C-2). 13.1 Uses permitted. In a central commercial zone (C-2), no building or premises shall be used, and no building or part of a building shall be erected, which is arranged, intended, or designed to be used, in whole or in part, for any purpose, except the following: (a) Retail stores. (b) Restaurants. (c) Hotels, including bed and breakfast inns. (d) Art galleries and studios. (e) Service establishments. (f) Personal service establishments. (g) Business, professional, and government offices. (h) Apartments and multi-family dwellings, provided that no dwelling units shall be permitted in the first floor on the street frontage of Loockerman Street. 13.2 Conditional uses. The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in article 10, section 1: (a) Parking lots and parking structures as a principal use. (b) Places of public assembly. (c) Manufacturing, assembling, converting, altering, finishing, cleaning, or any other processing of products where goods so produced or processed are to be sold at retail exclusively on the premises, provided that: (1) An area fully concealed from any street and equal to not more than 20 percent of the area devoted to retail sales shall be so used; (2) Electrical power not to exceed a total of five rated horsepower, and steam pressure not in excess of 60 pounds of pressure per square inch shall be used exclusively; (3) Not more than four employees are engaged in such production or processing. 13.3 Uses prohibited. The following uses are prohibited: (a) Fuel pumps and motor vehicle storage, sales, or repairs. 13.4 Enclosed buildings. All permitted uses and all storage accessory thereto, other than offstreet parking, shall be carried on in buildings fully enclosed on all sides, except for outdoor eating areas associated with restaurants and outdoor sales areas approved by the city planner. 13.5 Performance standards. All uses are subject to performance standards as set forth in article 5, section 8.1. 13.6 Site development plan approval. Site development plan approval in accordance with article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or enlargement of all structures and prior to the issuance of certificates of occupancy for any change of use. (Ord. of 1-14-1980; Ord. of 6-24-1985; Ord. of 4-25-1994; Ord. of 12-8-1997; Ord. of 7-10-2000; Ord. of 2-12-2001; Ord. No. 2008-33, 8-25-2008; Ord. No. 2014-08, 7-14-2014 ) Created: 2023-07-12 15:36:19 [EST] (Supp. No. 38, Update 1) Page 1 of 1 35

Item 1. CITY OF DOVER ORDINANCE #2023-08 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Appendix B – Zoning, Article 3 Section 13 Central Commercial Zone (C-2) be amended by 5 inserting the text indicated in bold, blue font: 6 7 APPENDIX B – ZONING 8 9 ARTICLE 3 - DISTRICT REGULATIONS 10 11 Section 13. Central commercial zone (C-2) 12 13 13.1 Uses permitted. In a central commercial zone (C-2), no building or premises shall be 14 used, and no building or part of a building shall be erected, which is arranged, intended, or 15 designed to be used, in whole or in part, for any purpose, except the following: 16 17 (i) Indoor recreation and amusement establishments. 18 19 20 SYNOPSIS 21 This is a text amendment to the Zoning Ordinance provisions related to the Central commercial zone (C- 22 2). This revision adds the use of indoor recreation and amusement establishments to this zoning district. 23 24 (SPONSORS: COUNCILMAN ANDERSON, COUNCILMAN BOGGERTY AND COUNCILWOMAN ARNDT) 25 26 27 Actions History: 28 08/15/23 - Introduced at Council Committee of the Whole/Legislative Finance, and Administration 29 Committee 30 36

Item 2. ACTION FORM PROCEEDING: Legislative, Finance, and Administration Committee MEETING DATE: 08/15/2023 DEPARTMENT OF ORIGIN: City Clerk’s Office PREPARED BY: Andria Bennett, City Clerk on behalf of Councilman Anderson and Councilman Rocha DATE SUBMITTED: 08/10/2023 SUBJECT: Compensation and expenses for mayor, council, and other elected or appointed officials. RELATED PROJECT: None APPROVALS: CCW/LF&A Committee and City Council EXHIBITS: Draft Ordinance #2023-07 – Compensation and expenses for mayor, council, and other elected or appointed officials. EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A FUNDING SOURCE (Dept./Page in CIP & Budget) N/A TIMETABLE: Committee recommendation to City Council on March 28, 2022. RECOMMENDED ACTION: Approve proposed ordinance #2023-07 adding reimbursement in the amount of $75.00 to members of the construction and property maintenance code board of appeals and reimbursement for nonemployee election officers and employee election officers to receive an amount set by city council. BACKGROUND AND ANALYSIS This ordinance adds reimbursement in the amount of $75.00 to members of the construction and property maintenance code board of appeals and reimbursement for nonemployee election officers and employee election officers to receive an amount set by city council. 39

Item 2. City of Dover PROPOSED ORDINANCE #2023-07 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 2 – Administration, Article II - City Council, Section 2-201 - Compensation and 5 expenses for mayor, council, and other elected or appointed officials be amended by inserting the 6 text indicated in bold, blue, and deleting the text indicated in red strikeout as follows: 7 8 Sec. 2-201. - Compensation and expenses for mayor, council, and other elected or appointed 9 officials. 10 11 (a) Fees established. In accordance with section 12 of the Charter, authorizing the council to 12 establish compensation and expenses for the mayor, council members, and other elected or 13 appointed officials, the following fees are hereby established: 14 15 (1) Mayor. The mayor shall receive an annual salary of $52,000.00 (FY 2023). In 16 addition, the mayor shall receive an expense allotment of up to $5,000.00, to be included in 17 the city's annual budget for miscellaneous expenses, to be reimbursed upon submission of 18 receipts or proper documentation. Expenses in excess of this amount shall only be permitted 19 by council approval. The mayor shall be entitled to all benefits customary to an employee of 20 the city, except pension benefits, and sick and vacation leave. 21 22 2) Council members generally. Each council member shall receive an annual salary of 23 18,000.00 (FY 2023). The council president shall receive an annual salary of $23,000.00 24 (FY 2023). Council members shall receive reimbursement for actual and necessary expenses 25 incurred when on official business as prescribed by ordinance or policy. 26 27 (3) Board of assessment appeals. Each appointed member of the board sitting to hear 28 appeals from the municipal assessment shall receive $75.00 per diem reimbursement 29 for expenses for the preparation and attendance at each meeting of the board of assessment 30 appeals. 31 32 (4) Nonemployee election officers. Each person, not a city employee, appointed to serve as 33 an election judge for any municipal election shall receive $200.00 an amount set by city 34 council for per diem reimbursement for each election attended. Each person chosen to serve 35 as a clerical assistant for any municipal election shall receive $150.00 an amount set by 36 city council for per diem reimbursement for each election attended. 37 38 (5) Employee election officers. Employees of the city appointed to serve as election 39 judges or officials for any municipal election shall receive $150.00 an amount set by city 40 council for per diem reimbursement for expenses for each municipal election attended in 41 addition to their regular salary. P.O. Box 475 Dover, Delaware 19903 37 Community Excellence Through Quality Service

Item 2. 42 (6) Appointee to council committee. Each appointed member to any city council committee, not 43 serving an elected term to any city office, shall receive $75.00 for preparation and attendance at each 44 committee meeting to which the member is appointed. 45 46 (7) Employee on council committee. Any city employee appointed to a council committee shall 47 receive $25.00 for reimbursement for expenses per diem for each meeting attended, which is held 48 after 5:00 p.m. on a scheduled workday or at any time on a weekend or city-approved holiday. 49 50 (8) Planning commission. Each appointed member of the planning commission shall receive $100.00 51 per diem reimbursement for expenses to be paid monthly for preparation and attendance at each 52 meeting of the planning commission. 53 54 (9) Board of adjustment. Each appointed member of the board of adjustment shall receive $75.00 per 55 diem reimbursement for expenses to be paid monthly for preparation and attendance at each meeting 56 of the board of adjustment. 57 58 (10) Construction and property maintenance code board of appeals. Each appointed 59 member of the construction and property maintenance code board of appeals shall receive 60 $75.00 per diem reimbursement for preparation and attendance at each meeting of the 61 construction and property maintenance code board of appeals. 62 63 (Code 1981, § 2-70; Ord. of 9-14-1987; Ord. of 8-27-1990; Ord. of 11-26-1990, § 1; Ord. of 1-11- 64 1993; 45 Ord. of 6-27-1994; Ord. of 2-24-1997(2); Ord. of 1-10-2000; Ord. of 10-9-2000; Ord. of 65 1-22-2001; Ord. 46 of 6-24-2002; Ord. of 6-25-2007; Ord. No. 2009-16, 7-27-2009; Ord. No. 66 2009-23, 10-26-2009; Ord. No. 47 2009-17, 11-9-2009; Ord. No. 2017-09 , 8-14-2017; Ord. No. 67 2019-18 , 9-9-2019) 68 69 ADOPTED: 70 71 SYNOPSIS 72 This ordinance adds reimbursement in the amount of $75.00 to members of the construction and 73 property maintenance code board of appeals and reimbursement for nonemployee election 74 officers and employee election officers to receive an amount set by city council. 75 76 77 (SPONSORS: ANDERSON AND ROCHA) 78 79 Actions History 80 08/09/2023 - Scheduled for Introduction - Council Committee of the Whole/Legislative, Finance, and 81 Administration Committee 82 P.O. Box 475 Dover, Delaware 19903 38 Community Excellence Through Quality Service

Item 3. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole (Legislative, Finance and Administration Committee) DEPARTMENT OF ORIGIN: City Manager’s Office SUBMITTED ON: August 4, 2023 PREPARED BY: David S. Hugg, III, City Manager and Matthew C. Brown, Deputy Fire Marshal REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller/Treasurer SUBJECT: Energize Delaware Grant for Local Government Electric Vehicle Fleets TIMETABLE: Application Submission on March 21, 2023 Acceptance of Memorandum of Understanding by City Manager Aug 1, 2023 Completion of Infrastructure Upgrades and Vehicle Purchases June 30, 2024 RELATED PROJECT: n/a EXHIBITS: Energize Delaware Grant for Local Government Electric Vehicle Fleets Presentation REFERENCE: n/a EXPENDITURE REQUIRED: $500,000 AMOUNT BUDGETED: $0 FUNDING SOURCE (Dept./Page in CIP & Budget): Energize Delaware Grant for Local Government Electric Vehicle Fleets for $488,802.32 and DNREC Delaware Electric Vehicle Charging Station Rebate Program for $11,197.68 STAFF RECOMMENDATION: That City Council approve the acceptance of the Energize Delaware Grant for Local Government Electric Vehicle Fleets for $488,802.32, approve the application for the DNREC Delaware Electric Vehicle Charging Station Rebate Program for $11,197.68 and authorize the City Manager to implement the associated pilot program. BACKGROUND AND ANALYSIS: The Delaware Sustainable Energy Utility (DESEU), doing business as Energize Delaware, budgeted five million dollars in FY23 to encourage the use of electric vehicles in county and municipal government 40

Item 3. fleets. The associated grant was available to applicable governments in Delaware desiring to pilot the use of one or more qualifying electric vehicles including electric riding lawn equipment. The grant can be used to cover the cost of the qualifying vehicles, charging stations, utility upgrades and special training. Grants for any individual county or municipality are limited to $500,000. The City of Dover’s application for this grant was submitted on March 21, 2023. The application included requests for vehicles, charging stations, utility upgrades and training with a projected budget of $510,457.10 (includes contingencies). The funds requested were the maximum of $500,000. (It is anticipated that the budgeted contingencies will balance out the additional $10,457.10 of the projected budget cost.) Details of these requests are provided below. Vehicles The vehicles proposed are not replacing existing vehicles within the fleet but will be in addition to the fleet. This will allow vehicles to be rotated among staff members within the designated Department as part of a pilot program to determine the efficiency and effectiveness of the electric vehicles. The grant application proposed eight (8) new electric vehicles for the following Departments/Divisions. Department Division Use Type Brand Cost* Customer Serv Metering Meter Reading Pick-up Ford Lightning $55,000 Electric Engineering Field Visits Pick-up Ford Lightning $55,000 Parks & Rec Grounds Mowing Pick-up Ford Lightning $55,000 Parks & Rec Grounds Mowing Mower Mean Green $34,500 Machine Plan & Inspect Fire Marshal Inspections Pick-up Ford Lightning $70,000** Plan & Inspect Inspect/Code Inspections Sedan Chevy Bolt $34,500 Police Parking*** Enforcement Sedan Chevy Bolt $34,500 Public Works Sanitation Can Delivery Pick-up Ford Lightning $55,000 *Costs include a ten (10) percent contingency. **Cost includes cap, storage and lights. ***To improve efficiency, and due to projected savings, vehicle will change to a pick-up and be assigned to Police Administration. The total amount requested for vehicles was $393,000. Energize Delaware will transfer 50% of the contract amount for the vehicle when documentation that the vehicles are under order is provided. The remaining 50% will be transferred upon delivery of the vehicles. Charging Stations The City is proposing to use Leviton EV480 charging stations that use card access to turn the charger on. This will prevent any unauthorized use of the charger in an unsecure area. A 240v charger for the mower is included in the cost of the mower. Seven (7) chargers will be installed between the following locations: City Hall, Schutte Park (for Grounds), Electric Administration (Buttner Place), Police Station and William Street Yard (for Sanitation). The total amount requested for charging stations was $14,797.10. Energize Delaware will transfer 30% of the contract amount for the charging stations when ordered, 30% when permits are received, and 40% upon receipt of certificate of completion. It is anticipated that $11,197.68 will be funded through the DNREC Delaware Electric Vehicle Charging Station Rebate Program with the remainder being funded through the Energize Delaware Grant. 41

Item 3. Utility Upgrades The utility upgrade costs include the cost of installation for the chargers and pedestals. Residential grade meters will be installed to track the cost of electricity used to power the vehicles. In addition, some of the sites will require a new transformer and circuit breaker boxes as well as boring of conduit under the parking lot. It is the goal to install the proper sized service line to address future service needs. Utility upgrades are required at each of the five (5) charging station locations at a total cost of $101,160. Energize Delaware will transfer 50% of the contracted amount when the purchase order has been approved and 50% after the upgrades are successfully completed. Specialized Training As the City maintains its own fleet maintenance shop, it is intended to provide training to our mechanics to teach them how to work safely around electric vehicles. The cost of the training is projected at $1,500. Energize Delaware will transfer 50% of the contracted amount when the purchase order has been approved and 50% after documentation is received that training was successfully completed. During the first three (3) years, any major repairs would be completed by the dealer and covered by warranties. During that time it is intended to get all our mechanics properly certified to maintain electric vehicles. Pilot Program Through the funding received from the Energize Delaware Grant for Local Government Electric Vehicle Fleets, the City intends to conduct a pilot program to test the utilization of electric vehicles in the City’s fleet over a three (3) year period. The eight (8) vehicles noted above will be earmarked as additional vehicles for the Departments noted. The vehicles will be shared among the staff within those Departments/Divisions and tested for efficiency and effectiveness. At the completion of the three (3) year pilot period, recommendations regarding the path forward will be brought to City Council. Based upon the above, staff recommends that City Council approve the acceptance of the Energize Delaware Grant for Local Government Electric Vehicle Fleets for $488,802.32, approve the application for the DNREC Delaware Electric Vehicle Charging Station Rebate Program for $11,197.68 and authorize the City Manager to implement the associated pilot program. 42

Item 3. ENERGIZE DELAWARE GRANT FOR LOCAL GOVERNMENT ELECTRIC VEHICLES FLEETS Matthew Brown Deputy Fire Marshal 43

“DRIVING THE FUTURE” Item 3. UTILIZATION OF THE ENERGIZE DELAWARE GRANT FOR LOCAL GOVERNMENT ELECTRIC VEHICLES (EV) Determine our needs and Apply for the Energize Order vehicles and design a pilot program that Delaware Local supplies needed for the can test and verify the Government Fleet Grant. upgrades to the electric benefits of an EV fleet. Submitted March 21, 2023 service and chargers. Completed Jan 2023 Approved 1 August 2023 Complete by 30 Sept 2023 While waiting on the arrival Implementation of the of the new electric electric vehicle pilot vehicles, we will upgrade program. electrical services and install chargers. Test, Analyze, Report! Complete by 31 Dec 2023 Through 30 Jun 2026 44 2023 City of Dover EV Grant 2

Item 3. DETERMINING OUR NEEDS We met with department heads including the Central Services Director to determine where the placement of electric vehicles would be most beneficial to the pilot program. It’s important the vehicles be used as much as possible so we can best determine how they will fit within our fleet. 45 City of Dover EV Grant 2023 3

Item 3. THE ENERGIZE DELAWARE GRANT APPLICATION WAS APPROVED AND THE CITY WILL BE AWARDED $500,000 FOR VEHICLES, CHARGING STATIONS, UTILITY UPGRADES AND TRAINING 46

Item 3. VEHICLES INCLUDED IN THE GRANT REQUEST Ford F150 Chevrolet Bolt Lightning (or similar depending on availability) Metering - Electric Inspections / Code Engineering Enforcement Grounds - Fire Marshal Police - Sanitation City of Dover EV Grant 47 2023 5

Item 3. A COMMERCIAL GRADE ELECTRIC MOWER HAS BEEN INCLUDED IN THE GRANT. The City of Dover already utilizes electric blowers and trimmers. When adding an electric mower and electric pickup, we will have one entire mowing crew completely electric. This will help with noise as well as pollution. No longer will the mowing crew cause any disturbance to adjacent homes or office buildings. Our mowing crews' ears will thank us! City of Dover EV Grant 48 2023 6

Item 3. ADDITIONAL ITEMS INCLUDED IN THE GRANT REQUEST Levitron EV480 A total of 7 units to be installed on pedestals Chargers currently used by the State of Delaware Fleet City of Dover EV Grant 49 2023 7

Item 3. Once the vehicles arrive, they will be properly outfitted dependent Implementation on the departments needs. The City of Dover Seal and the Energize Delaware logo will be affixed to the vehicle. Each department with utilize the vehicle, and rotate among Test staff, as much as they can. Employees will be asked to evaluate and report. We will be keeping detailed records on electric use, Analyze maintenance cost, and detailed records on whether or not the EV is beneficial to each department. Make regular progress reports to Energize Report Delaware and City Manager with annual reports to City Council. PILOT PROGRAM COMPONENTS 50 2023 City of Dover EV Grant 8

Item 3. SUMMARY We are excited to present you with this grant funded program. We are asking for your support and approval of the Committee Action Form, as well as the resolution for implementation. We feel that this program will allow us to diversify the City of Dover’s fleet with electric vehicles which will be fiscally responsible and done with fidelity. FORWARD THINKING TODAY, FOR A CLEANER TOMORROW! City of Dover EV Grant 51 2023 9

Item 3. THANK YOU Matthew Brown Questions????? 52 2023 City of Dover EV Grant 10

Item 4. City of Dover MAYOR AND COUNCIL PROPOSED COUNCIL RESOLUTION NO. 2023-14 1 A RESOLUTION PROPOSING DIVERSIFYING THE CITY OF DOVER’S FLEET 2 WITH ELECTRIC VEHICLES 3 4 WHEREAS, the petroleum-fueled transportation sector is now one of the largest sources of 5 greenhouse gas emissions in the nation and is a contributing factor to air pollution and climate 6 change, threatening the health of our community and the sustainability of our planet; and 7 8 WHEREAS, the Mayor and Council of the City of Dover, Delaware, has, after adequate 9 consideration, accepted the Energize Delaware Grant for Local Government Electric Vehicle 10 Fleets; and 11 12 WHEREAS, the acceptance of the grant will allow for the City Manager to implement a pilot 13 program to evaluate the feasibility and benefit of vehicle electrification over the next three (3) 14 years which has been determined to be desirable and in the public interest; and 15 16 WHEREAS, at the completion of the three (3) year pilot program, the City Manager shall make a 17 recommendation to City Council regarding the full implementation of an electric vehicle 18 purchasing policy. 19 20 NOW, THEREFORE, BE IT RESOLVED BY the Mayor and Council of the City of Dover, 21 Delaware, the governing body of City of Dover, as follows: 22 23 1. That the said pilot program is essential to and is in the best interest of the City of Dover 24 and to that end the said program may be carried out as promptly as practical. 25 26 2. That the City of Dover’s electric vehicle initiative shall be known as “driving the 27 future” with appropriate reference to the same on all electric vehicles purchased. 28 29 ADOPTED: 30 31 32 ________________________________ ______________________________ 33 ROBIN R. CHRISTIANSEN WILLIAM F. HARE 34 MAYOR COUNCIL PRESIDENT 35 36 Actions History 37 08/15/2023 - Scheduled for Introduction – Legislative, Finance, and Administration Committee P. O. Box 475 Dover, DE 19903 53 Community Excellence Through Quality Service

Item 5. ACTION FORM PROCEEDING: Council Committee of the Whole – Legislative, Finance and Administration Committee DEPARTMENT OF ORIGIN: Central Services/Facilities DATE SUBMITTED: 8/7/2023 PREPARED BY: Michael C. Hamlett, Central Services Director SUBJECT: Evaluation of Proposals – Weyandt Hall HVAC Upgrade REFERENCE: N/A RELATED PROJECT: N/A APPROVALS: City Manager, Dave Hugg and Controller, Lori Peddicord EXHIBITS: N/A EXPENDITURE REQUIRED: $2,500,000 AMOUNT BUDGETED: $2,000,000 FUNDING SOURCE (Dept/Page in CIP & Budget): Weyandt Hall HVAC Upgrade Project #EA2304, CIP Page #174. This project was budgeted at $2,000,000 from the Electric Depreciation Reserves. The additional $500,000 is being transferred from the Electric Depreciation Reserves as well. TIMETABLE: Contract to be executed upon Council approval. RECOMMENDED ACTION: Staff recommends: 1. Award the Weyandt Hall HVAC Upgrade to Statewide Mechanical, Inc. as per the proposal submitted in response to RFP #23-0016FM. BACKGROUND AND ANALYSIS Proposals were solicited and advertised according to City of Dover Purchasing Policy by the City’s Contract and Procurement Manager under RFP #23-0016FM. The Request for Proposals was delivered to four (4) contractors of which three (3) were obtained through the State of Delaware Directory of Certified Businesses. The RFP was also posted on the City website. We received four (4) Intent to Bid submissions; however, submissions were received from three (3) vendors, Statewide Mechanical, Summit Mechanical, and McCloskey Mechanical. The selected contractor will be responsible for replacing/upgrading the HVAC system in Weyandt Hall as designed and approved by the City of Dover. This is a turnkey project, and each proposal was evaluated with the contractor’s ability to provide such services. The three proposals submitted as shown below: CONTRACTOR LOCATION PROPOSED COST SUMMIT MECHANICAL, INC. BEAR, DE $1,960,200.00 MCCLOSKEY MECHANICAL, INC. BACKWOOD, NJ $2,871,819.00 STATEWIDE MECHANICAL, INC. TOWNSEND, DE $2,500,000.00 City staff reviewed each submission and found that two (2) proposals met and/or exceeded the qualifications for the project, McCloskey Mechanical and Statewide Mechanical. Staff determined that the cost and location were the only portions of the proposals that set them apart. As such, City staff unanimously recommends that Statewide Mechanical be awarded the contract for the amount of $2,500,000.00. 54

ACTION FORM Item 6. PROCEEDING: Council Committee of the Whole – Legislative, Finance and Administration Committee DEPARTMENT OF ORIGIN: Fire/Robbins Hose DATE SUBMITTED: July 21, 2023 PREPARED BY: David Carey, Fire Chief SUBJECT: Replacement of Engine 4 – Authorization to Purchase REFERENCE: Capital Investment Plan, FY27 Budget RELATED PROJECT: N/A REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer EXHIBITS: EXPENDITURE REQUIRED: $1,235,837.00 FINANCING/LEGAL COST ESTIMATED: $20,000 AMOUNT BUDGETED: $1,000,000.00 ($176,548.14 annual payments over 7 years) FUNDING SOURCE (Dept./Page in CIP & Budget): Fire Department Budget TIMETABLE: Upon Approval the Apparatus will be ordered, Estimated Delivery would be November 2026. STAFF RECOMMENDATION: Legislative, Finance and Administration Committee and City Council Approval. BACKGROUND AND ANALYSIS The Robbins Hose Company is requesting the replacement of Engine 4 which is 2005 Pierce Lance Engine. This engine will be 20 years old in 2025, our fire apparatus was originally on a 15-year replacement program in accordance with the National Fire Protection Association (NFPA) standards, however due to economic fallout, manufacturing lead times and availability of parts, the Fire Chief is requesting the ability to order the replacement fire apparatus to ensure delivery in November 2026. This will also remain on schedule for fire apparatus replacement. Engine 4 has served the Robbins Hose Company and the citizens of Dover well. However, due to its age we are having extended down times for maintenance due to parts being unavailable, which reduces the fire protection for the Citizens of Dover. In July 2023, Chief Carey, City Manager Dave Hugg and Controller/Treasurer Lori Peddicord met regarding the Robbins Hose Company/City of Dover Fire apparatus replacement program. City Manager Hugg instructed the Fire Chief to create a spec for the Engine and create an HGAC request. The Fire Chief complied with the request, formed a committee, a spec was created based off the current apparatus with fire suppression and safety upgrades to the apparatus. The proposal for the specification came in at $1,215,837.00 which brings the truck over budget by $215,837.00 per the city ‘s projected (CIP) budget of 1,000,000.00 to finance. The Fire Department will work to ensure that the new fire engine will come within the revised budgeted amount to include any finance charges, legal/bond council cost and fees. Controller/Treasurer Lori Peddicord is investigating financing and line of Credit options for the purchase of the apparatus. The apparatus will be financed with a seven-year bank qualified tax-exempt loan or a line of credit. Annual payments will be reflected in future budgets. A Bond Resolution will be presented to the City Council prior to the apparatus' delivery. The Fire Chief wants council to be aware of the following safety upgrades that are included in this specification that is not currently on Engine 4 and were not available at the time when it was purchased: Advanced ABS braking System, Tire Pressure Management System, Seat Belt Alarms, Side Roll Protection, LED warning lights on the cab doors (exit), Vehicle Data Recorder (black box), Insta Chains and Frontal and Side Impact Air Bags for the protection of our firefighters. Request is for $1,235,837.00 to include authorizing the increase in the CIP budgeted amount including estimated finance and Legal cost and approving placing the order for the replacement engine. 55