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EXHIBIT #1
Agreement for
Interconnection and Water Sales / Purchase
THIS AGREEMENT, entered into this day of , 2004,
between the City of Dover, hereinafter called “The City,” and Tidewater Utilities, Inc.,
hereinafter called “Tidewater.”
WHEREAS, Tidewater desires to establish a water system interconnection with
The City on Beechwood Avenue adjacent to Tidewater’s Lakeland Service Area in Kent
County, Delaware, (“Interconnection Location”) for the purpose of purchasing water for
fire protection purposes from The City; and
WHEREAS, The City desires to establish a water system interconnection with
Tidewater at the interconnection location for the purpose of selling water for fire
protection purposes to Tidewater.
NOW, THEREFORE. in consideration of the following mutual covenants herein
the parties hereto agree as follows:
a9) Supply of Water. The City agrees to supply water to Tidewater in such
quantities as described in this agreement. The supply of water shall be
delivered at a rate of flow of not less than 1,000 gallons per minute at
twenty (20) pounds per square inch residual pressure. No special
improvements have been made to The City’s distribution system for the
interconnection. The supply shall be delivered through a metered service
connection to be located at or near the Interconnection Location.
2) Service Connection Construction. Tidewater agrees to construct at
Tidewater’s expense a designated length of water line from Highview
Avenue to the interconnection site, the service connection, a double check
backflow prevention device, a valve and a meter vault in accordance with
The City’s review and specifications. The meter shall be installed and
maintained by Tidewater. Tidewater agrees to annually test the double
check backflow prevention device and provide a report to The City. In the
event, the meter becomes inoperable and needs replacement due to age or
other malfunction which cannot be repaired, Tidewater agrees to replace
the meter at Tidewater’s expense immediately when so directed by The
City. The water line extension from Highview Avenue shall become the
sole property of The City. The City shall provide Tidewater’s contractor
with ail pipe material, fittings, sleeves, bends, etc. necessary to construct
the water line from Highview Avenue to the service connection point.
The City will not provide bacldill, street repair, casing pipe materials or
funds for the labor and design costs associated with the water line
extension or the service connection construction.
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3)
4)
6)
Rates. The City agrees to supply water at its published “in city” rate. It is
understood that this rate may change from time to time, but will always be
the “in city” rate. Billing shall be on a monthly basis. The billing shall
have two components: First, the consumptive reading on the meter, if any;
and second, a facilities charge. In consideration, for The City providing
the “in city” rate for this interconnection, Tidewater agrees to pay The
City a facilities charge of $697.13 per quarter as dictated by Tidewater’s
rate tariff. If this charge is corrected in future adjustments to the
Tidewater’s rate tariff, The City agrees to accept the adopted rate in the
adjusted tariff.
Quantitv of Supply. The intent of the interconnection is to provide the
necessary quantity of water to the Lakeland service area in the event of
fire. No special improvements have been made to The City’s distribution
system to provide an enhanced pressure or flow for the purposes of fire
protection in this area. TUT understands the limits of The City’s supply.
This connection is not intended to be used for domestic supply at the time
of execution of this agreement. If this interconnection uses more than
50,000 gallons of water per month for any three (3) consecutive months
during the terms of this agreement, TUT agrees to enter into a minimum
purchase agreement with The City; however, if TUI informs the City of a
flow test, or if there is an actual fire, the metered amount during this
period shall be monitored and not count towards the above referenced
50,000 galions. Until such time as the minimum purchase agreement is
executed, TU] agrees to a 20% surcharge on all usage over 50,000 gallons
in a monthly billing cycle after the aforementioned three (3) month period.
Terms of Agreement. The initial term of this agreement shall be five (5)
years from the date of execution of the agreement. This agreement may be
extended in five (5) year option periods; however, the Quantity of Supply
will monitored monthly by The City. A written request must be received
from Tidewater within ninety (90) days of the expiration of the initial five
(5) year term if Tidewater desires to execute an amendment to the
agreement for an option period. If this agreement is not extended, The
City reserves the right to shut off the valve adjacent to the interconnection
site.
Liabilitv of The City for Discontinuance or Discontinuity of Service. In
case of breakdown, emergency or for any other unavoidable cause, The
City shall have the right io temporarily cut off the water supply to the
interconnection in order to make necessary repairs, connections or
minimize the emergency situation. In such case, The City shall not be
liabie for any damage or inconvenience suffered by Tidewater or its
customers. In addition, The City shal! not be liable for any claim against
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The City at any time for an interruption in service, lessening of supply,
inadequate pressure or any other causes beyond The City’s control. This
same rule shall apply if The City is directed to discontinue service
pursuant to any other city, county or state code or law. The City shall
notify Tidewater of service shut downs as referenced under this paragraph.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as
of the day and year first written above.
TIDEWATER UTILITIES, INC.
By:
ATTEST:
CITY OF DOVER
By:
Mayor
ATTEST:
City Clerk
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EXHIBIT #2
CITY OF DOVER
DEPARTMENT OF FINANCE
PROCEDURE MANUAL
TITLE: Municipal Vehicle Use Procedure PROCEDURE # F362
DATE: April 6, 2004
Purpose: _ Establishes the official vehicle use procedures for the employees and officials of the
municipal government of Dover, Delaware, Vehicles exempt from this policy are listed
in Appendix C ;
SCOPE: The procedure applies to any person operating a vehicle for the purpose of conducting
official functions of the municipal government.
PROCEDURE ARTICLES:
1.
City vehicles will be parked at the employee’s residence during the off-duty period. During the
off-duty period, the assigned vehicie will not be used for personal convenience.
Employees may be assigned after hour duties in accordance with the contents of their assigned
job description, or employment contract.
Employees assigned a city vehicle by employment contract are permitted personal use,
however they must report their personal use to the Finance Department as outlined below for
compliance with the Internal Revenue Service regulations.
Use of City general-purpose vehicles will be in accordance with applicable federal, state, and
local statutes, regulations, and city municipal codes. The employee is required to live in Kent
County.
No employee shall request or be permitted the use of City general-purpose vehicles for personal
convenience when such vehicles are provided for use in the conduct of official business as a
matter of policy.
A. Each employee shall endeavor to pursue a course of conduct, which will not raise
suspicion among the public that they are engaging in acts which are in violation of the
public trust and which will reflect unfavorably upon the City. No employee or official
shall use his public office to secure unwarranted privileges or perquisites during the use
of City general-purpose vehicles, or use the vehicle for political purposes.
B. No City general-purpose vehicle shall be operated for the purpose of travel to a
residence, store or restaurant for any meal, unless it is in route to the job site.
c. No City general-purpose vehicle shall be operated for providing travel for passengers in
such vehicle for the purpose of any meal at a residence or restaurant. This principal
does not apply to public works and utility vehicles that are utilized to transport work
crews to and from job sites.
D. City general-purpose vehicles may be authorized, on a case-by-case basis, for the
operator and passengers to travel to and from appropriate meals when performing
official municipal government business. Prior approval of the operator's immediate
supervisor is required.
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Any personal convenience use of a city general-purpose vehicle will be reimbursed to
the city. The manner of the valuation of such expense shall be determined by the
Finance Director.
City general-purpose vehicles authorized for commuting shall be charged at the rate of
$1.50 for each one-way commute trip.
1. Authorized commuting charges will be a taxable compensation and included in
the employee’s gross salary.
Ww
Employees performing on-call duties will incur the commute charge when a
general-purpose vehicle is used to commute, unless required in their job
description.
The Finance Department will prepare an annual analysis of the expenses of City general-
purpose vehicles used for commuting purposes (see Appendix D).
A.
B.
c.
The analysis shall set forth a standard cost rate per mile of travel encompassing all
expenses incurred in the operation of general-purpose vehicles.
The standard rate will be the comparative rate used for cost analysis to qualify
alternative proposals to achieve the most cost effective solution of general-purpose
vehicle proposals and considerations.
No costs associated with an employee’s wages or benefits wil! be included in the
calculation for the standard cost rate per mile of travel.
The Finance Department has prescribed a form to record the detail factors associated with the
daily use and monthly use of general-purpose vehicles to conduct city business including
Commute Trip Mileage. The forms are included in Appendix E & F. Appendix F is the form
prescribed by the Internal Revenue Service for daily use. The employee may choose which
form is conducive to their personal use, both forms are not required. The forms are
implemented to insure proof of compliance with applicable federal regulations.
A,
B,
As an alternative, the approved form may be contained in a computerized format and
printed at the time of need.
The records of general-purpose vehicle travel will be maintained by the Payroll Office
and will be readily available to City Council, City management staff, and the genera!
public.
Employees failing to submit properly completed vehicle travel forms timely will be
taxed at the current mileage reimbursement rate as outlined in the City’s travel policy
times an estimated mileage as determined by the Finance Department. (Currently $.375
per mile)
Employees are required to enter their odometer reading in the Gas Boy system at the
time of refueling the vehicle at the Central Services. The Fleet Maintenance Manager
will provide monthly reports from the Gas Boy system to the employee and the Finance
Department. These reports will provide assistance to persons responsible for
completing the travel log. The recorded mileage will be reconciled by Finance
Department staff to the daily commute mileage that was submitted to the Finance
Department for tax purposes. Discrepancies will be brought to the attention of the
Department Head for their investigation and response.
a)
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When not in use or assigned a City vehicle, all general purpose vehicles will parked at a
municipal government parking location.
City general-purpose vehicles may be authorized for commuting use when:
A. A general-purpose vehicle will be authorized for commuting purposes when the
employee person has been assigned responsibility for on-call duties or emergency
response. On-call and emergency response use does not constitute a federal or state
taxable benefit.
B. The City Manager may authorize vehicle use for Non-Emergency Use provided the
employee can demonstrate that the actual number and nature of call-ins during the
previous year warrants such approval for the benefit of the citizens and not the personal
convenience of the municipal person. An authorization form must be completed and
signed by the City Manager. Non-Emergency use constitutes a federal and state taxable
benefit for both the City and employee.
Cc. The Director of the employee(s) being assigned on-call or emergency status is
responsible for maintaining and providing updated lists of all personnel assigned City
vehicles to the Human Resources Director. The list shal! contain the following
elements:
1. identification of the municipa! person authorized to commute,
2, the one way mileage between the municipal person’s residence and normal place
of work,
3. the control information of the authorized general purpose vehicle,
4. the normal duty hours of the authorized municipal person,
5. the telephone contact information of the authorized municipal person,
6. the designation of the employee’s use — on-call, emergency, or commute.
D. The Finance Department shall receive from Human Resources a master list of all
employees and the vehicle assigned that are authorized use of City vehicles. For those
employees applicable, the appropriate fiscal procedures will be followed in a timely
manner to assess the cost of the commute to the employee’s gross wages. The Payroll
section will notify each employee with approved use of a city general-purpose vehicle
for commuting. The notification will include the amounts to be charged to gross salary,
the rule allowing the charge, and the method of determining the charged value.
Employee(s) assigned City general-purpose vehicles will care for vehicles in a responsible
manner.
A. Failure to provide responsible care can result in disciplinary action.
B. The use of any tobacco products is prohibited when accompanied by non-smoking
passengers in any take-home vehicle.
Cc. All persons shall wear seat belts while operating or riding in any City vehicle.
D. The employee shall provide written disposition of the assigned vehicle while on
extended vacation to their immediate supervisor.
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ll.
12.
13.
When operating a City vehicle, the employee must have in his/her possession or the
vehicle the vehicle registration, insurance card, a City issued identification card, and a
valid driver’s license.
Employees are required to close vehicle windows and lock doors when the vehicle is
not in use. This measure will help ensure that the vehicle is not stolen as well as
safeguarding the contents of the vehicle. Vehicle keys must be removed and properly
secured when the vehicle is in use. The City is not responsible for personal property in
the vehicle.
All City over-the-road vehicles, except those used as surveiliance cars, shall have permanently
affixed to each front door an official City emblem. (Requested by some members of Council)
To provide internal control and audit documentation with policies and procedures, each
employee that is assigned a city vehicle for commute purposes will have on file in the Payroll
Office the following:
A.
“Authorization to Use a City Vehicle” (see Article 6) to be used by the Finance
Department to report on W-2 forms the value of daily commuting as an employee fringe
benefit.
“Statement of Personal Lisage for City Provided Vehicles” (see Article 7) to validate
personal mileage and insure compliance with federal and state regulations.
These forms are to be provided to the Finance Department on or before the deadline
speciiied in an annual memorandum issued by the Payroll Office. The annual
memorandum will also provide a date in which the employee’s pay will be assessed
additional taxes on the value of the fringe benefit. For federal and state tax purposes,
vehicle use is calculated on a calendar year.
For those employees that follow the commute rule: The City has elected to tax the
benefit and pay the respective taxes on each bi-weekly payroll period, based on the
calculation in the Authorization Form (see Appendix D).
For those employees that follow the per mile or lease value rule: An employer may
treat the vaiue of the benefits provided during the last two months of the calendar year
as paid during the subsequent calendar year. The City has adopted this policy. In 2004,
the City will report the value of the personal use of a vehicle for the period of January 1
to October 31, In subsequent years, the value of the benefit is calculated for the period
November 1 (of previous year) to October 31 {of current year).
Policy exemptions and exceptions:
A.
B.
Robbins Hose Company No. 1 vehicles are not owned by the City of Dover, and
therefore the City is not required to ensure compliance with the Internal Revenue Code.
The City currently has three employees with Fire Marshal duties. AI] three employees
are assigned a clearly marked emergency response vehicle for rotation of on-call duties.
When one or more Fire Marshal employees are not on call, the City owned vehicle is
not to be used for commuting purposss, except for the Chief Fire Marshal. Any other
exceptions must be substantiated with historical records of experience.
In consideration of these guidelines and policies, one’s interpretation should be on a strict,
rather than loose, construction basis, and obviously, the objective should not be to rationalize
ways and means for circumvention of this policy.
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ATTACHMENTS:
Appendix A - Definitions
Appendix B — City of Dover Related Policies
Appendix C - Explanation of Regulations
Appendix D — Authorization of Vehicle Use Form
Appendix E — Statement of Personal Usage for City Provided Vehicles Form (Monthly Use Log}
Appendix F — Vehicle Mileage Log (Daily Use Log)
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APPENDIX B
CITY OF DOVER RELATED POLICIES
The following in an excerpt from the City of Dover Employee Handbook:
USE OF CITY SUPPLIES AND EQUIPMENT
City equipment, materials, tools and supplies shall not be available for personal use nor be
removed from City property except in the conduct of official City business.
Vehicles owned by the City shall be cared for by an employee in the same responsible way that
an employee would care for their personal vehicle. Lack of care can result in disciplinary procedures.
Such vehicles are io be used exclusively for official City business, except when by special approval.
Use of vehicles for commuting to and from work shali usually be limited to an employee who is subject
to an emergency call back to work.
No individual shal! operate or ride in a City vehicle except as is required for the conduct of City
business.
The following is an excerpt of Division 4 — Code of Conduct, Section 2-10, Prohibitions Relating to
Conflicts of Interest, Subsection (f) - Abuse of Office, Paragraph (3), of the Dover Code:
(3) No city official or employee shall request or permit the use of city owned vehicles,
equipment, materials, or property for personal convenience or profit, except when such
services are available to the public generally or are provided for the use of such official or
employee in the conduct of official business as a matter of municipal policy.
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APPENDIX C
EXPLANATION OF APPLICABLE REGULATIONS
FEDERAL LAW
Under IRS (IRC ss 274(d)}) regulations, the imputed value of personal use of an employer-provided
vehicle must be included in the employee’s gross pay and is taxable for income and social security
purposes. Employees and employers are required to keep records substantiating the personal use of an
employer-provided vehicle and the business use of the vehicle.
Even if an individual is exempt under state law from the state reimbursement requirement, the amount
of the benefit that is added to an employee’s gross pay is still considered a taxable fringe benefit for
IRS purposes. However, the reimbursement to the City can reduce the imputed value of personal use
of the employer-provided vehicle by the amount of reimbursement.
The Internal Revenue Service has issued rules and regulations detailing how employees will be taxed
on employer provided vehicles used for commuting purposes.
The value of employer-provided road vehicles used by State employees for commuting and personal
use are fringe benefits and must be included in wages for Income Tax and Social Security tax
purposes. However, when the employee pays the employer the fair market value for the personal use
of the vehicle, no income results to the employee. Partial payment reduces the employee’s income by
the amount of the payment. The amount added to wages is not considered salary for the purposes of
computing retirement benefits. The term “road vehicle” means any motorized wheeled vehicie
manufactured primarily for use on public streets, roads, and highways.
The following employer-provided vehicles are to be excluded:
a) Clearly marked police and fire vehicles;
b) Delivery trucks with seating only for the driver, or only for the driver plus a folding jump seat;
¢) Flatbed trucks; any vehicles designed to carry carge with a loaded gross vehicle weight over
14,000 pounds;
d) Passenger buses used as such with a capacity of at least 20 passengers
e) Ambuiances used as such or hearses used as such;
f) Bucket trucks (“cherry pickers”);
g) Cranes and derricks;
h)} Forklifts;
i) Cement mixers;
j) Dump trucks (including garbage trucks);
k) Refngerated trucks; .
1) Tractors and other special purpose farm vehicles;
m) Combines
n) School buses used as such;
0) Qualified moving vans;
p) Qualified specialized utility repair trucks (other than a van or pick-up truck)
q) Officially authorized uses of unmarked vehicles by law enforcement officers or arson
investigators who are full-time employees, authorized to carry firearms, execute search
warrants and make arresis.
tr) Such other vehicles the (IRS) commissioner may, from time to time, designate.
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Under the regulations, the employer is exempt from withholding taxes, other than Social Security, if
the employer notifies the employee that the employer is not withholding and the employer includes
the value m the employee’s W-2. The regulations also allow payment of Social Security Taxes
annually.
An employer may treat the value of the benefits provided during the last two months of the calendar
year as paid during the subsequent calendar year.
RECORDKEEPING REQUIREMENTS
The law implements the record-keeping standard of “adequate records or sufficient evidence” to
support any credit or deduction claimed for business use for an employer-provided vehicle.
Examples of acceptable substantiation would be account books, diaries, logs, receipts, bills, tip
sheets, expense forms or statements by disinterested witnesses. Records must substantiate the time,
date, place, purpose and cost of trave! with written evidence having more probative value than oral
substantiation.
The city has a policy that city-owned vehicles cannot be used for personal use except for commuting
purposes.
TAXATION RETURN QUESTIONS
Compliance is tracked by the IRS through a series of questions included on tax return forms.
Taxpayers are required to state the amount of personal use of an employer-provided vehicle and that
business use can be substantiated. Employees must provide this information to their employers who
in tum are required to keep those reports on file for corroborative purposes. Audits are also
conducted by the IRS to track compliance.
CALCULATING VALUE AND REPORTING FOR GOVERNMENT CONTROL
EMPLOYEES
Governmental control employees = elected officials or any employee whose compensation equals or
exceeds $110,700.
These officials may not use the commuting value method but can determine the value of the benefit
using the annual lease value rule or the vehicle cents-per mile ruie.
CALCULATING VALUE AND REPORTING FOR GOVERNMENT NON-CONTROL
EMPLOYEES
A City employee who is (1) provided a City-owned vehicle to drive to and from work for valid
business reasons (ability to respond to emergency calls); (2) prohibited from using the vehicle for
personal use; except for commuting, and (3) not a governmental contro] employee as defined above
may use the vehicle cents-per-mile method, the $1.50 per commute method, or the annual lease value
method.
Once either method is adopted, the emplover and the employee must use this valuation
technique for all subsequent periods unti) circumstances change. The types of excluded vehicles
listed on pages | and 2 of this appendix are exempt from taxation. An employee provided with any
other type of vehicle is subiect to taxation on the commuting value.
See the Finance Department for examples of each method of calculation.
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Employee's Name
po
Vehicle #
Maintenance Costs: gasoiine, oil,
tires, batteries, parts, service, labor,
and depreciation expressed as a
cost per mile in accordance with
federal requiations
Overhead: Insurance ang
administrative expressed as a cost
per mile at 15% of maintenance rate
Social Security & Medicare taxes
paid on the greater of cast per
miie calcusation or daity commute
caiculation at 7.65%
Decision Factor
‘The seiection method will be based
lon the most advantageous
financial position for the City of
Dover,
City Cade Section 2 - 10 (f} (3)
Appendix D
City of Dover
Authorization of Vehicle Use
Oepartment/Division License Number/Stata/Expiration
Year/Make/Model
Caiculation of Ci Calculation of Fringe Benefit
Rate per Mile 260 Total workdays
Projected Annual Mileage
(12) Less Holidays
Total Maintenance (A)
(10) Less Vacation Days
Rate per Mile
Projected Annual Mileage Total days for
calculated fringe
Totai Overhead (B) benefits
Times $1.50
Additional cost of City . Commute Rate
contribution for FIGA (C) (at iwo daily commutes)
Total City Cost (A,B & C) Annual Benefit
Bi-weekly Pay
Adjustment/26 wks
No City official or employee shail request or permit the use of city owned vehicies,
equipment, materials, or property for personal convenience or profit, except when such
services are available to the public generaily or are pravided for the use of such
official or employee in the conduct of official business as a matter of municipai policy.
City Manager's Signature
| certify that | have read the above and understand my responsibilities for use of a City vehicle. A copy of the City of Dover
Vehicle Use Policy has been provided to me.
Employee Signature
11
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Appendix E
City of Dover
Statement of Vehicle Personal Usage
Calendar
Year:
Vehicle Year/Make/Model:
[en Ce TE Tes
Beginning Mileage Ending Mileage Total Miles Commute Commute Commutes
January
February a
March
Aprit . a
May — eee
June eee
July ee
August =
September
October Oa eC
November
December
Formn#t 101 Signature of Employee/Official
12
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Employee Name.
Fornit 104
Vehicle Mileage Log
Appendix F
Assigned Vehicle #
Year, Make
Mode}
Month, Year Odometer Readin;
ale
ule MPG's & | Parking &} Misc.
Da: Desinations sls Purpose Begin End TH Cost __| Toll Costs] Expense
Forward the balances from the previous page if it is for the same month
Subtotal of the page
Total for the month
BUS/PERS: Please check the appropiate box as to whether this trip is Business (BUS) or Personal (PERS}.
Trip: This is the difference between “Begin” and “End” Odometer Readings.
NMPG's & Cost: This column is to be used for gasoline purchased from somewhere olher than al the City of Dover Warehouse,
thal you would put in for reimbursement.
City of Dover (IRS approved form)
3
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EXHIBIT #3
ADDENDUM ADOPTED BY CITY COUNCIL APRIL 26, 2004
EMPLOYMENT AGREEMENT DATED NOVEMBER 5, 2001
CITY MANAGER, ANTHONY DEPRIMA
THIS ADDENDUM, made and entered into the Day of , 2004,
amend Sections 4, 7, 8, and 9 of the Employment Agreement dated November 5, 2001 between the
City of Dover, Delaware, and Anthony J. DePrima, as follows:
Section 4 - Salary
City agrees to pay employee for his services rendered pursuant to a base salary of $85,000.00
annually.
In addition, City agrees to increase said base salary and/or other benefits of employee in such
a manner and to the extent that the City Council may determine that it is desirable to do so on the
basis of annual salary review of said employee.
The review will be conducted by the President of Council, in collaboration with the Chairman
of all Standing Council Committees and input from members of Council. The annual review shall
take place prior to June 30" of each year. Employee’s annual increase will be addressed in the
annual review to become effective July 1", of the same year.
Section 7 - Dues and Subscriptions
The City agrees to budget and to pay the professional dues and subscriptions of empioyee
necessary for his continuation and full participation in national, state, and local associations
necessary and desirable for his continued professional participation, growth, and advancement and
for the good of the City.
The City acknowledges the value ofhaving the City Manager directly involved in local civic
clubs or organizations. Accordingly, the City shall pay for the reasonable membership fees and/or
dues to enable the City Manager to become an active member in local civic clubs or organizations.
Dues and subscriptions shall be paid in accordance with City policies and procedures.
Section 8 - Professional Development
A. The City hereby agrees to budget and pay the travel and related expenses of employee
for professional and official travel, meetings, and occasions adequate to continue the professional
development of employee and other functions for the City, including, but not limited to, the annual
meetings of the state, and local city management associations, State League of Cities and other
national, state and local government groups or committees, thereof on which employee serves as a
member.
B. City also agrees to budget and pay for the travel and related expenses of employee
for short courses, institutions, and seminars that are necessary for his professional] development and
the good of the City.
Payment for travel and related expenses shall be paid in accordance with City policies and
procedures.
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Addendum Adopted by Council April 26, 2004
Employment Agreement Dated November 5, 2001
City Manager, Anthony DePrima Page 2
Section 9 - General Expenses
The City recognizes that certain expenses of a non-personal and job affiliated nature are
incurred by employee and hereby agrees to reimburse or pay said general expenses.
Reimbursement or pay for general expenses (non-personal and job affiliated) shall be paid
in accordance with City policies and procedures.
JAMES L. HUTCHISON
MAYOR
WILLIAM P. McGLUMPHY
COUNCIL PRESIDENT
ATTEST:
JANICE C. GREEN
CITY CLERK
ANTHONY J. DEPRIMA
EMPLOYEE
'SAClerkeOffice\CAPS\Addendum - City Manager Employee Agreement.wpd
Paj 17
2003 and ending June 30, 2004:
A. GENERAL FUND
RECEIPTS
Beginning Balance S$.
Fines & Police Revenue
911 Fee
interest Transfers and Earnings
Library Revenues - General
Business Licenses .
Permits & Other ‘Licenses
Miscellaneous Revenues |
Right -of-" -Way Revenue/Franchise Fee
Tri sier Tax
Trash Fees _ :
DSWa- Trash ‘Fee Rebate
Court of Chancery Fees
Internet Service Revenue
tntrafund Service Receipts Water/Wastewater
intrafund Service Receipts Electric
Grants:
Municipal Street Aid
Police Related
Recreation .
‘Hurricane Isabel - FEMA _ .
Transfer from Parkiand Reserve
Transfer from Capital Asset Reserve
Net Adiustments
EXPENDITURES
Tax Assessor . $
Grounds
Recreation
Planning
Public Inspections
Police
Streets
Sanitation __
PW Administration :
Facilities Management _
Central Services oe
. Administrative Services
Human. Resources .
Transfer to Post Retirement Benefit Reserves
Retirees Health Care _
Street Lights _
Merit Reserve _
Transfer to CDBG
Budget Balance - Working Capital
Current
Budgets
(1,919,152 §
610,020
64,000.
125,000.
33,700.
1,269,000
777,600
75,850
“340,000
_ 1,250,000
_ 885,000
160,000 _
27,720
853,786
3,210,934
800,000
230,000
20,000
458,216
§
Current
Budgets
152,713 $
923,477.
545,563
192,094
840,621
9,365,435
1,024,073
2,452,851
257,367
932,203
"701,560
"843,975 _
_ 282,375
135,286
"(812,638
22,713
1,654,816
EXHIBIT #4
FINAL READING
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
Tne amounts hereinafter named in various City funds are changed from the currently approved
revenues/receipts and appropriations to the revised revenues/receipts and revised appropriations
for use by the various departments of the Municipal Government for the fiscal year beginning July 1,
Additions
Reductions
971,691
(34,000)
(6,000)
90,000 _
"35, 000
(Add)
480,000.
_ (6,720) -
(1,833}
{18,224}
—_ (8,153}
_ 60,000
20,000
“54,907 _
49, 942
440.810
1,767,626
Additions
Reductions
" (7917)
“5,297
_ 24,200
(40,170)
(48,880)
12,500
14, 585
. 2,400
140,810,
Revised
Budgets
$ 2,890,843
576,020
“58,000.
00
220,000
851, ‘053
“3,192,740
599,026
Revised
Budgets
$ 152,713
915,560
600,860
213,294
800,451
9,318,555
Ay 038, 513
(5,355) «BO
415,400)
(6,202)
743, 366_
70,000
460,000
_ (22,713)
5,000
386.105
277 173.
878,652
582,638
© png 2008
2,040,824
Net Adiustments. . "$4,767,626
Paj 18
B. WATER/WASTEWATER FUND
rr oremmcemimmmcmrmeciomeeers
Current Additions Revised
REVENUES Budgets (Reductions) Budgets
Beginning Bal - Water ; $ 867,101 § _3._.....894,744
ing Bal- Wastewater _ . 588, 403 __ 193,748
ining Bal nty Adj 2,648 :
‘Waiter Fees _ ; 3/905,041
Wastewater Fees . 2,632,047 )
County Sewer Adjustment 2,951,083 (98,787) 2,852
Water Tank Space Leasing oe. - _ 185,745 _ 73,000 228,745
Interest | Eemings : 40,000 — (20,000)
State Grant - Master Plan - 30,000 ~~ 20,000
Transfer from Capital Asset Reserve —_ 80, ,000 ~ —"B0, 000”
Construction a ; $ 446,065 $ (11,592) $
908,528 (15,609) _
water . 688,734, (19,587) _
untyFees __ 2953,731. 780,000
. - ee a . 853, 1786 : _ ft 833) _
_ Merit Reserve Ce oe. S785 | __ (3,785) _
“Debt Service - ~ Arbitrage ‘Rebate . . - _ 25, 622
“Transfer to Capital Asset Reserve 160,000 (460,000)
Transfer to Water /E 513,559 (413, 559)
_Transfer to Wastewater I/E : _ 87,804 (87,804) _ ao
“Budget | Balance - Water . : _, , 809,048 312,532 4,424,580
Budget Balance - ww _ 800,146 | (17, 385) 782,761
Budget Balance - Kent County Fees 7 - (851,435) (851,435)
Net Adjustments $ 494.435
C. WATERMWASTEWATER ! & E FUND
Current Additions Revised
REVENUES Budgets Reductions Budgets
Beginning Balance - Water. $ 433,115 $ 220,554 $ 853,869
Beginning Balance - Wastewater — BOLZ34 | 22,a97 4
State Gran/Reimbursements : be eee cs
Interest Earned . . -
Transfer from Water CIP 513,559
Transfer from Wastewater CIP 87,804 |
Transfer from Impact Fee Reserve — 350,000
Current Additions Revised
EXPENSES Budgets (Reductions Budgets
Water $1,147,488 $ 69,295 $_ 6,783,
2,083,423
446,354"
_ 268,283 |
238
Paj 19
D. ELECTRIC REVENUE FUND
Current Additions Revised
REVENUES Budgets (Reductions) Budgets
Beginning Balance _ $ 3,986,103 $ 383,323 $ 4,369,426
Sales to Customers 54,480,118 998,118 $5,478,236
.Power Cost Adjustment . 1,082,671. (48,492) 1,039,179
Duke Contract Revenue . : 491,922 491,922
Hurricane Isabel - FEMA - 48,143 48,143
Current Additions Revised
EXPENSES Budgets {Reductions) Budgets
Purchased Power-DLD | $ 38,406,939 $ (1,045,803) $ 37,361,136
Transmission/Distribution . 2,802,835 (39,904) - 2,762,931
Electrical Engineering 1,540,996
Meter Reading, 258,857
Merit Reserve . 13,570
Retirees Heaith Care 415,635
Post Retirement Benefits Reserve vo ene PBS1B1 383,323
Interest.on Deposits _ . . 25,000 5,000 a. 100.
intrafund Service Fees . 3,210,934 _ (18,224) 3,192,710
Other Appropriations: __ . . wee ve ce ai penn
Improvement/Extension 1,630,000 2500000 = ¢
Street Light 490,000 {490,000) ee
Rate Stabilization Reserve - 491,922 491,922.
Budget Balance - Working Capital 2,876,612 138,824 __ 3,015,433"
Net Adjustments $ 1,878,014
E. ELECTRIC |& E FUND
Current Additions Revised
REVENUES Budgets (Reductions) Budgets
Beginning Balance _ $ 7,045,367 $ (1,498,258) $ 5,547,109
Trsfrfrom Electric RevFund | 1,830,000 2,500,000 4,130,000.
Trsfr from Deprec. Reserve 1,891,815 _ 1,134,698 3,026,513
‘Trsfr from Future Cap. Reserve 1,170,000 1,575,883 2,745,883
Net Adjustments $ 3,712,323
Current Additions Revised
EXPENSES Budgets Reductions Budgets
Budget Balance - Working Capital : 3 910,824 § 3.712.323 $ 4,623,147
Net Adjustments $3,712,323
Paj 20
F. GENERAL FUND CONTINGENCY RESERVE
Current Additions Revised
REVENUES Budgets (Reductions} Budgets
Beginning Batance $ 954,163 $21,636 $ 975,799
Net Adjustments : _ $ 21,636 ——
Current Additions Revised
EXPENSES Budgets (Reductions) Budgets
Budget Balance - Working Capital $ 982,788 $ 21,636 $ 1,004,424
Net Adjustments $ 2163600
G. ELECTRIC 1&E - DEPRECIATION RESERVE
Current Additions Revised
REVENUES Budgets (Reductions) Budgets
Beginning Batance $ 15,188,096 $ 2,321,582 s- AT "509, 678
Net Adjustments $ 2,321,582
Current Additions Revised
EXPENSES Budgets (Reductions) Budgets
Transfer to tmpr. Ext. Fund $ 1,891,815 $ 1,134,698 $ 3,026,513
Budget Balance - Working Capita: 13,591,284 1,186,884 14,778, 1 166
Net Adjustments $ 2.321,582
H. ELECTRIC 1 & E-FUTURE CAPACITY
Current Additions Revised
REVENUES Budgets (Reductions) Budgets
Beginning Baiance ; $ 10,529,665 $ 84,350 S$ 10,614,075
Net Adjustments $ 84,350
Current Additions Revised
EXPENSES Budgets (Reductions) Budgets
Transfer to tmpr. Ext, Fund . $ 1,170,000 $ 1,675,883 $ 2,745,883.
Budget Balance - Working Capital | 9,604,665 U. 494 533)
Net Adjustments 84,350
|. ELECTRIC | & E —- INSURANCE RESERVE
Current Additions Revised
REVENUES Budgets Reductions Budgets
Beginning Balance $ ; 722,268 $ (9,725) $ 12,543
Net Adjustments $ 9.725)
Current Additions Revised
EXPENSES Budgets (Reductions) Budgets
Budget Balance - Working Capital $ 744,268 $ ~~ (9,725) $ 734,543
Net Adjustments $ (9,725)
Paj 21
J. TRANSPORTATION ENHANCEMENT GRANT
Current Additions Revised
REVENUES Budgets (Reductions) Budgets
General Fund-HansonHouse (1) = § 20,000 $ (20,000) § -
Net Adjustments ee (20,000)
Current Additions Revised
EXPENSES Budgets (Reductions) Budgets
Timothy Hanson House ; $ 180,000 § (20,000) $ 160,000
Net Adjustments $ (20.000)
K. COMMUNITY TRANSPORTATION IMPROVEMENT FUND
Current Additions Revised
REVENUES Budgets Reductions) Budgets
Beginning Balance ce $116,345 $222,557 $ 338,908
_Grant Revenue . _ 500,000 250,000.
Net Adjustments $ 474,057
Current Additions Revised
EXPENSES Budgets Reductions Budgets
Program Expenses $ 866,349 § 474,057 §$ 1,340,406
Net Adjustments $ 474,057