CCW Agenda REVISED

CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, September 12, 2023 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA THIS AGENDA AND PACKET HAVE BEEN REVISED BY REMOVING UTILITY COMMITTEE ITEM #2 – CUSTOMER ADVANCE AGREEMENT FOR SUPPLY OF NATURAL GAS SERVICES AT GARRISON OAK BUSINESS PARK (DAVID S. HUGG III, CITY MANAGER) AND LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ITEM #3 – DISPOSAL OF FIFTEEN EXCESS PROPERTIES (DAVID S. HUGG III, CITY MANAGER) Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (302-736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/8wig2 Event number: 2535 604 9434 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER UTILITY COMMITTEE ADOPTION OF THE AGENDA 1. GIS Utility Network Wastewater Upgrade - Sole Source Vendor (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: Award the contract to Environmental Systems Research Institute, Inc. (ESRI), for the GIS Utility Network Wastewater Upgrade, for the amount of $138,700.)

COUNCIL COMMITTEE OF THE WHOLE MEETING - September 12, 2023 PAGE 2 ADJOURNMENT OF THE UTILITY COMMITTEE MEETING LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF THE AGENDA 1. Authorization to Purchase – Replacement of Squad 2 (Chief David Carey, Dover Fire Department) (Staff Recommendation: Approval of the purchase of a Squad 2 replacement.) 2. Evaluation of Bids - Street Program FY2023C (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: Award the contract to Grassbusters Landscaping Co., Inc. for the City of Dover FY 2023C Street and Alley Program, Bid #23-0020PW, for the amount of $933,294) 3. Proposed Ordinance #2023-10 - Amending Chapter 114 - Vegetation, Article II - Weeds (Mary Ellen Gray, Planning and Community Development Director) (Staff Recommendation: Amend the Code as requested.) 4. Actuary Services Contract – Pension(s) and Other Post-Employment Benefits (OPEB) (Lori Peddicord, Controller/Treasurer) (Staff Recommendation: Award a five-year contract, the first year of work to occur beginning FY24, to Bolton for valuation services totaling $108,100 as quoted in their response to the City of Dover RFP#23-0017FN - Pension and Other Post-Employment Benefits (OPEB) Actuarial Services and Benefit Consulting.) 5. Proposed Ordinance #2023-09 - Project Carry-Forward Budget Balances/Proposed Budget Amendments (Lori Peddicord, Controller/Treasurer) (Staff Recommendation: Approval of the proposed budget amendments totaling $37,845,241 for Fiscal Year 2024 and adoption of Proposed Ordinance #2023-09.) ADJOURNMENT OF THE LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING