CCW

COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on June 26, 2024, at 6:00 p.m. with Council President Anderson presiding. Members of Council present were Ms. Arndt, Mr. Boggerty, Mr. Hare, Mr. Lewis, Mr. Neil, Dr. Pillsbury, Mr. Rocha, and Mr. Sudler (arrived at 6:20 p.m.). Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Iriowen (Utility), Mr. Garfinkel, and Mr. Shevock (arrived at 6:14 p.m. via WebEx), (Legislative, Finance, and Administration). Mr. Pugh (Utility) was absent. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Boggerty and unanimously carried. UTILITY COMMITTEE The Utility Committee met with Chairman Neil presiding. Adoption of Agenda Mr. Boggerty moved for adoption of the agenda, seconded by Dr. Pillsbury and unanimously carried. Annual Review and Approval of Governing Policy for Energy Commodity Risk Management (David S. Hugg, III, City Manager, and Paul Waddell, Electric Director) Mr. David S. Hugg, III, City Manager reviewed the Governing Policy for Energy Commodity Risk Management. Staff recommended approving the Governing Policy for Energy Commodity for Risk Management as presented. Responding to Mr. Rocha, Mr. Hugg stated that the policy is the same as previously presented. Responding to Mr. Iriowen, Mr. Hugg stated that the policy was last reviewed on January 23, 2023. He explained that per the code, the city must adopt the policy on an annual basis. Mr. Hare moved to recommend accepting the staff recommendation. The motion was seconded by Mr. Boggerty and unanimously carried. Mr. Neil moved for adjournment of the Utility Committee meeting, hearing no objection the meeting adjourned at 6:06 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Rocha presiding. Adoption of Agenda Ms. Arndt moved for adoption of the agenda, seconded by Dr. Pillsbury and unanimously carried.

COUNCIL COMMITTEE OF THE WHOLE MEETING JUNE 26, 2024 PAGE 2 Proposed Ordinance #2024-27 – Amending Appendix F – Fees and Fines: Chapter 82 – Planning, Appendix A – Subdivisions, and Appendix B – Zoning (David S. Hugg, III, City Manager, and Dawn Melson-Williams, Principal Planner) Mr. David S. Hugg, III, City Manager, and Ms. Dawn Melson-Williams, Principal Planner, reviewed the changes in Proposed Ordinance #2024-27. Staff recommended approving Proposed Ordinance #2024-27. Responding to Ms. Arndt, Ms. Melson-Williams stated that they did look at some adjacent jurisdictions such as Kent County, Smyrna, Milford, and Newark. She explained that it proved hard to complete direct comparisons because, in many cases, they do not have professional planning staff, and the reviews are completed by a consultant, so the cost is higher. She stated that the directive from the city manager was to look at a three (3) percent increase while considering the ease of calculation and the reasonableness of the fee. Responding to Mayor Christiansen, Ms. Melson-Williams stated that the amount of time staff spends on a particular application is not recouped in the application fees. She explained that when a building goes to construction, the permit fees in most cases cover things such as the Planning Commission and the Board of Adjustment, both of which have stipends per meeting and public notice ads. However, the fees do not cover the per hour by staff. Responding to Mayor Christiansen, Ms. Melson-Williams stated that they could consider reflecting the staff time spent in the fees, however, it is very hard to calculate because every site plan varies in required staff time. Ms. Arndt moved to recommend accepting the staff recommendation. The motion was seconded by Dr. Pillsbury and carried with Mr. Lewis voting no. Mr. Anderson recommended looking into a biennial cost of living adjustment to the fees, so they stay current with inflation. He explained that the idea was presented around 2014. Responding to Mr. Lewis, Ms. Melson-Williams stated that there are miscellaneous fees that go into the general fund. She further explained that the total amount, which includes the presented fees and several other items collected by the planning office, is about $20,000 per year. Discussion – Update on Joint Use Agreement with Dover Air Force Base (DAFB) (David S. Hugg, III, City Manager) Mr. David S. Hugg, III, City Manager, updated council and committee members on the Joint Use Agreement with the Dover Air Force Base (DAFB). Committee action was not required. Mr. Hugg emphasized that the original agreement was set to expire in 2020, however, several extensions have been granted. He stated that a newly revised joint-use agreement has currently been provided to the Secretary of Defense for a signature.

COUNCIL COMMITTEE OF THE WHOLE MEETING JUNE 26, 2024 PAGE 3 Mr. Hugg explained that some benefits of the new agreement include the removal of the landing fee, the elimination of the requirement for prior authorization to land, which previously had to be done 24 hours in advance, and an increase in the number of takeoffs and landings from 13,500 to 25,000. He emphasized that the agreement will be for 50 years and will allow for civilian aircraft of all sizes, not just large aircraft, and includes the use of both runways. Mr. Hugg further explained that the agreement recognizes the opportunity for important economic development for the City of Dover, including aircraft maintenance and repair and possible logistical operations. Mayor Christiansen stated that the city has been in contact with major air carriers who have outgrown their hubs in other cities like Baltimore, Washington, Philadelphia, and Liberty, New Jersey. He emphasized that a captive audience retires with certain skills in fixing airplanes and unloading them. The goal is to keep them in Dover to be part of the community, helping improve the schools and making Dover a better place to live. Mayor Christiansen explained that with the expanded joint-use agreement, the goal is to create job opportunities in cooperation with the Capital School District, Polytech High School, and Delaware Technical Community College for young people in the community interested in pursuing careers in aircraft maintenance, loading, and unloading. He further explained that it would provide the city with the opportunity to create additional warehouses. Mr. Boggerty stated that as a veteran, he has seen firsthand how the proposed expansion can benefit the city just like it has in Charleston, South Carolina. He explained that in Charleston, when someone lands, half of the base is military and the other half is civilian, which has created well- paying jobs. He stated that many of the people he was previously stationed with left because there were no jobs available in their career fields after leaving the military. Mr. Boggerty emphasized that another challenge will be updating the infrastructure and housing accommodations, but he is excited to see the city grow. Dr. Pillsbury stated that Eglin Air Force Base has grown the civilian component of the airport dramatically in the last 40 years and she would like to see private flights out of Dover. She explained that to the best of her knowledge, Dover is the only Air Force base without a commercial airport, or the only state capital without a city airport. She emphasized that the changes would be a great service to the people in the area. Mr. Rocha moved for adjournment of the Legislative, Finance, and Administration Committee meeting, hearing no objection the meeting adjourned at 6:28 p.m. Mr. Anderson moved for adjournment of the Council Committee of the Whole meeting, hearing no objection the meeting adjourned at 6:29 p.m. David L. Anderson Council President