12-05-18 DDP Board Packet

DOWNTOWN DOVER PARTNERSHIP BOARD OF DIRECTORS December 5, 2018 7:30 AM City Hall Conference Room BOARD AGENDA 1. Agenda Additions/Deletions 2. Approval of Minutes – September 2018 3. Dover Police Department Update – Major Timothy Stump 4. Executive Committee Report A. Budget (year to date and FY 2019) B. Capitol Scrap Update • Val De Rocili, Sr. Principal, Compliance Environmental Inc. C. Executive Session: • Acme site update - Donna Mitchell, Diane Laird • Loockerman Way Plaza D. By-Laws and Strategic Plan 5. Mayor’s Comments – Mayor Robin Christiansen 6. Restoring Central Dover Update – Diane Laird 7. Committee Reports: See Attached Highlight Sheet A. Parking & Safety – Jonathan Street (1st Tues @ 8:00 AM) B. Design – Kristin Pleasanton (2nd Wed @ Noon) C. Economic Development – Mitchell May (3rd Wed @ 7:30 AM) D. Marketing/Promotions – Tonda Parks (1st Thurs @ Noon) E. Merchant Committee – Tom Smith (2nd Wed @ 6:30 PM) 8. Other Updates A. City-wide Maintenance Update - Donna Mitchell B. Wesley College – Robert E. Clark, II C. Bayhealth – John Van Gorp D. Tourism – Wendie Vestfall 9. Public Comments NEXT DDP BOARD MTG- January 23 at 7:30 AM @ City Hall Conference Room

DOWNTOWN DOVER PARTNERSHIP BOARD OF DIRECTORS MEETING MINUTES September 26, 2018 in City Council Chambers ATTENDANCE: Mayor Robin Christiansen, Anita Evans, Lucy Findlay, David Hugg, Maxine Lewis, Mitchell May, Councilman Fred Neil, Tim Slavin, Todd Stonesifer, John Van Gorp STAFF: Tina Bradbury, Diane Laird OTHER ATTENDEES: Marvin Mailey, Greg Moore, Thomas Smith, Jonathan Street Agenda was approved: All approved/No Opposition, motion carried May Minutes were presented via previous email and hard copy at the meeting. All approved/No Opposition, motion carried Call to Order: Diane & Tina: Welcome Thank you for attending. Thank You/Acknowledgement gift given to Gregg. DDP Office Update: Diane updated on office/IT assessment, stakeholder meetings, likely IT needs Dover PD Report: Chief Mailey stated that burglaries are up but reported shootings are down. Strategic Plan: 1. Reduce violent crimes 2. Opioid epidemic 3. Community Outreach 4. Recruit/Retention, diversity Downtown Focus: Near repeat-increase patrol in these areas, cadets ongoing, $30,000 grant for extra patrol during holidays. President’s Report: North Street update. Easement is moving along. Demo of 684 is complete. Budget updates see budget attachment. Came in under budget for FY18. We need to get the approved budget in to the City as soon as possible. Brynn and Tina are keeping track of every bill that comes in. DDP Staff Report: Tina spoke about Unlock the Block and how there are 2 new merchants Sweets & Treats and 2 spaces above 33 West are being filled with a consulting firm. New business updates in highlighted sheet handed out. Planning to launch phase 2 within the next couple of months. New Grant funding round open through NCALL in October. EPA project is complete at the Chesapeake site. Can send anyone the link with more information if needed. Seven vacant properties have been filled since last September. Diane spoke about changing bylaws and her and Maureen with be working on both the bylaws and strategic plan. Anyone is invited to attend a discussion about the bylaw changes.

Mayor’s Report: Great turn out for OctDoverFest. An estimated 7,000 people were in attendance. Next to take over Dover Days. Planning & Restoring Central Dover: Wilmington University and Wesley focus groups. Comp plan to be drafted early next month. RCD consultant hired, reinvestment strategies, groups of properties. NCALL “New Neighborhood” Gove/Division St. cluster churches/properties owned by NCALL potential opportunity zone. PPP package/process $100,000 planning likely one of two sites: Bradford St Lot on Acme Site, based on availability of open lots, options fact-finding. Potential new municipal building at current post office site. Parking committee may need to reconsider how parking will be affected. Petitions in businesses/events. Press about Loockerman Way Plaza sale coincide with parking garage proposal. Committee Reports: Parking and Safety: Actively working with the City on the maintenance of the lights in Bradford and Acme Parking lots. Actively working with Phil McGinnis on repair and/or replacement of the light in the Acme Parking Lot. Parking Signing Grant update next month with signage and striping updates. Design: Working with artist and bldg. owner to finalize draft design for mural at Mitten & Winters location. Have reviewed 4 facade grant applications this summer. Working with Restoring Central Dover on the Traffic Box Mural Project around Downtown Dover. Eight boxes have been completed to date. Economic Development: Decreased our vacant property listing by 7 properties since September 2017. In May, the DDP was a sponsor of the 4th Annual “Dolphin Tank” put on by Independent Resources, Inc which supports small business opportunities for Delawareans with disabilities. In July, Tina attended the First Annual Entrepreneur Summit and set up a booth which was a great day of networking and meeting new entrepreneurs in the state of Delaware to recruit them to Downtown Dover. Capital City Farmers Market hosted first ever Kids’ Market in August to showcase kids in business for the Downtown Area. It was a successful day and will be repeated. Marketing and Promotions: M&P Committee is currently working on 2019 advertising plan & strategy as well as putting together a team to expand the January, February, March & April First Friday events. We continue to seek out partnerships and maximize outreach opportunities with other events that are taking place throughout the region! Merchant: The Merchant Committee continues to be a strong advocate and voice for the downtown Dover business owners, employees, customers, visitors, and residents. Merchant Committee is currently sponsoring quarterly merchant mixers at local businesses in order to build bonds between merchants, improve communication, and exchange ideas and concerns. The next mixer will be held at the Grey Fox, Monday, October 15th. We implement our work plans: we are assessing our military discount program and ways continue to market. We are set to launch a discount program for Wesley College students and faculty. Our new downtown map and guide has been printed and distributed. This has been a cooperative effort of the Merchant Committee, Marketing and Promotion Committee, and DDP Staff. The Guide highlights shopping, eating, entertainment and is aimed at the local market as well as visitors. Meeting Adjourned: No Quorum for executive session and could not vote on budget

BYLAWS OF DOWNTOWN DOVER PARTNERSHIP CORPORATION Adopted 2012, Amended 2018 ARTICLE I Statement of purpose The purpose of this corporation is to promote the public welfare of the residents of the City of Dover, Delaware by promoting and furthering in any way, the development of the economic, cultural, and historic resources of the downtown area of the City of Dover, and to provide for the residents, to the extent that the common good and general welfare of the community is served. The goal of the corporation is to improve the opportunities for job creation, broaden the tax base through the development of the commercial and residential potential of the Central Dover area, and to maintain and restore the historic architectural and community qualities of the downtown area consistent with the goals of the National Main Street Program. The Downtown Dover Partnership (hereinafter “DDP”) shall focus its efforts within the area depicted on Schedule A, which may be changed from time to time, but only by a majority vote of Board members. ARTICLE II SECTION 1. Control. The entire and complete control of the corporation, including all powers contemplated or provided by the laws of Delaware for members of non-stock corporations, shall be vested in a Board of Directors. 1

SECTION 2. Board of Directors. The Board of Directors shall consist of seventeen (17) directors, appointed from two (2) categories. At least five (5) members of the Board of Directors must own a commercial property within the Business Improvement District or be a designee of such owners. 1. First Category. a. Five (5) individuals, either elected or appointed, from within the government of the City of Dover. These individuals shall include the City Manager, the City Planner, President of City Council or his/her Council member designee, and two (2) members of City Council, one of which may be the Mayor. b. One (1) individual from State Legislature or other representative. 2. Second Category. Eleven (11) individuals from the private sector with strong ties and commitment to revitalization of the downtown Dover area; these individuals should not now hold full-time elected or appointed public office. These individuals must include a resident of the downtown Dover area, a downtown business owner, a downtown retailer, a real estate professional whose practice includes the downtown Dover area, a professional services representative whose practice includes the downtown Dover area, a cultural arts representative, the chief executive officer of Bayhealth or his/her designee, the president of Wesley College or his/her 2

designee and the Director of Kent County Tourism of his/her designee. Such designees must hold senior positions within their respective organizations. Two other members must represent nonprofits, other organizations or individuals with a special interest in downtown. SECTION 3. Appointment and term of Office. Individuals from the City of Dover in the first category (1.a.) shall be nominated and confirmed by City Council. The individual from state legislature or other representative in the first category (1.b.) shall be nominated by the DDP Board President and confirmed by the DDP Board The individuals in the second category, other than the individuals representing Bayhealth, Wesley College, and the County Tourism office, will be nominated by an ad hoc nominating committee appointed annually by the DDP Board President, and confirmed by the DDP Board. Vacancies in this category will be nominated by the DDP Board President and confirmed by the DDP Board. Individuals in the second category shall serve a term of three (3) years. These members shall be eligible for re-appointment to the Board for one (1) additional three (3) year term. After two (2) consecutive terms, such an individual must remain off the Board for at least one (1) year. After such hiatus, an individual may be nominated to the Board again. The terms of members shall be staggered so that no more than four (4) positions shall be vacated in any one (1) year. 3

SECTION 4. Meetings. An annual meeting of the Board of Directors shall be held during the month April of each year, beginning with the year 2019, at such time and place as may be designated by the Board of Directors. Special meetings shall be held at the written request of the president or any two (2) Directors of the Board. Directors shall be notified of all meetings at least seven (7) days prior to the date of the meeting. SECTION 5. Quorum. A majority of the members of the Board of Directors shall constitute a quorum to transact business at any meeting of the Board. All transactions exceeding $50,000 must be approved by a majority of Board members. No individual can be counted toward a quorum or vote by proxy, telephone or otherwise than in personal attendance. SECTION 6. Manner of Acting. The act of a majority of the Directors at a meeting at which a quorum is present shall be the act of the Board of Directors unless the act of a greater number is required by law or by these bylaws. SECTION 7. Compensation. Directors shall not receive any salaries for their services as Directors. SECTION 8. Attendance. Each DDP Board Member is expected to attend a majority of DDP Board Meetings throughout their tenure on the Board. Excessive absences shall be referred to the DDP President for consideration and further action, including removal. ARTICLE III 4

Membership Membership in this corporation shall be limited, at all times, to the members of the Board of Directors. ARTICLE IV Functions The Board shall conduct the business of the corporation, including, inter alia: 1. Hiring and firing the Executive Director; 2. Amending the bylaws of the corporation; 3. Determining the goals, general policies and physical strategy of the corporation; 4. Selecting projects and approving the overall budget of said projects; 5. Approving the administrative budget of the corporation at the Annual Meeting; 6. Approving the Annual Report of the corporation; 7. Approving the Annual Financial Statement of the corporation; and 8. Electing officers and filling vacancies in said offices as may occur from time to time during the year. 9. And such other business as the Board determines is appropriate. 5

ARTICLE V Officers SECTION 1. Officers. The officers of the corporation shall be a President, a Vice President, a Secretary, a Treasurer, and shall serve as the DDP Executive Committee. The officers shall perform such duties as described in this Article and shall receive no compensation for these stated services. SECTION 2. Election and Term of Office. The Officers of the corporation shall be elected annually by the Board of Director at the regular annual meeting of the Board of Directors. New offices may be created and filled at any meeting of the Board of Directors. Each officer shall hold office until his successor shall have been duly elected. SECTION 3. Removal. Any Officer elected or appointed by the Board of Directors may be removed by the Board of Directors whenever, in its judgment, the best interests of the corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the Officer so removed. SECTION 4. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the term. SECTION 5. President. The President shall: 1. Call all regular meetings of the Board; 2. Preside at all meetings of the Board; 6

3. Make appointments to all committees; 4. Serve as a member of any committee; 5. Perform other duties as are prescribed to the office of the President; 6. Supervise and control all of the business and affairs of the corporation; 7. Sign, with the Secretary, or any other proper officer of the corporation authorized to so act by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these bylaws or by statute to some other officer or agent of the corporation; and 8. Generally shall perform all duties as may be prescribed by the Board of Directors from time to time. SECTION 6. Vice-President. In the absence of the President or in the event of his/her inability or refusal to act, the Vice-President shall perform the duties of the President and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. The Vice-President shall perform such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors. SECTION 7. Secretary. The Secretary or his/her designee shall: 7

1. Oversee the custody of corporate records and of the seal of the corporation; and 2. Ensure minutes of the meetings of the Board of Directors are kept in one or more books or files provided for this purpose; 3. Ensure all notices are duly given in accordance with the provisions of these bylaws or as required by law; 4. Perform all the duties incident to the office of Secretary and such other duties as from time to time may be assigned him/her by the President or by the Board of Directors. SECTION 8. Treasurer. If required by the Board of Directors, the Treasurer shall give bond for the faithful discharge of his duties in such sum and with such surety or sureties as the Board of Directors shall determine. He/she shall assist the DDP Executive Director in the financial management of the DDP including: 1. Charge and custody of all funds and securities of the corporation; 2. Provision of receipts for monies due and payable to the corporation from any source whatsoever; 3. Deposit all such monies in the name of the corporation in such banks, trust companies, or other depositories; 8

4. Development of the annual financial statement and administrative budget; 5. Perform all the duties incident to the office of Treasurer, and such other duties as from time to time may be assigned him/her by the President or by the Board of Directors. SECTION 9. Executive Committee. The Executive Committee shall meet on a regular basis, not less than quarterly, to review DDP business and budget, and advise the Executive Director on matters involving Partnership resources. The Executive Committee is empowered to act on behalf of the DDP Board other than for those items specifically reserved for Board decision as defined within these by-laws. A majority of the members of the Executive Committee shall constitute a quorum to transact business at any meeting of the Committee. All transactions must be approved by a majority of Executive Committee members. No individual can be counted toward a quorum or vote by proxy, telephone or otherwise than in personal attendance. ARTICLE VI Committees SECTION 1. Committees. 1. There shall be six (6) standing committees: Marketing and Promotion, Organization, Design, Economic Vitality, Merchants, and Parking and Safety. The Board of Directors, by resolution, may designate and appoint one or more additional committees. Each of which shall consist of three or 9

more members. Said committees shall act in an advisory capacity and shall not have nor exercise the authority of the Board of Directors in the management of the corporation. 2. The Board may create such other Ad Hoc committees as it deems appropriate from time to time, determine their purpose, membership and intended duration. SECTION 2. Term of Office. Each member of a committee shall continue as such until the next annual meeting of the Board of Directors and until his/her successor is appointed, unless the committee shall be sooner terminated, or unless such member be removed from such committee, or unless such member shall cease to qualify as a member thereof. SECTION 3. Chair. One member shall be appointed Chair by the DDP President. Chair of each committee shall appoint a Vice Chair. SECTION 4. Vacancies. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointments. SECTION 5. Quorum. Unless otherwise provided in the resolution of the Board of Directors designating a committee, a quorum of the committee is not required to conduct business but whenever an action by such committee is by less than fifty percent (50%) of its appointed members, the vote of the committee must reflect the actual number of individuals present. 10

SECTION 6. Rules. Each committee may adopt rules for its own government not inconsistent with these bylaws or with rules adopted by the Board of Directors. SECTION 7. Marketing and Promotion Committee. The Marketing and Promotion Committee will work to create a positive image for the downtown Dover area by promoting the downtown area as an exciting place to live, work, shop and invest. SECTION 8. Organization Committee. The Organization Committee will work to encourage cooperation and leadership-building in the downtown Dover community as well as engage volunteers and partners, and promote the DDP. The Committee will also implement a systematic process to raise funds for the corporation's programs, projects and general operating fund. SECTION 9. Design Committee. The Design Committee will work to improve the appearance of the downtown Dover area and to educate the public and private sector about good design principles. SECTION 10. Economic Vitality Committee. The Economic Vitality Committee will work to rebuild and diversify the downtown Dover area's economy, specifically through business retention, recruitment and expansion strategies, including recommendation of strategic purchases and sales of downtown properties to the Board of Directors. SECTION 11. Merchants Committee. The Merchants Committee will work to support a sustainable business community through business 11

communication, networking support and promotional activities to enhance and grow the downtown Business Improvement District. SECTION 12. Parking and Safety Committee. The Parking and Safety Committee will work to improve public parking convenience and availability, and work with partners to develop strategies to address identified safety issues in downtown Dover. ARTICLE VII SECTION 1. Executive Director. He/she shall be responsible for the coordination of the corporation's policies and such other duties as the Board of Directors may require. The Executive Director shall report directly to the President. SECTION 2. Terms of Appointment. The Executive Director shall be appointed by the Board of Directors for an indefinite term and shall serve at the pleasure of the Board of Directors. SECTION 3. Partnership Staff. The Executive Director, in consultation with the Executive Committee, may hire staff in accordance with an approved budget. Executive Director will evaluate staff performance and recommend salary changes as he/she deems appropriate for Executive Committee consideration. The Executive Director may hire contractual services for support of the Corporation in accordance with an approved budget. ARTICLE VIII 12

Reports and Budgets SECTION 1. Annual Reports. The Board of Directors shall direct the Executive Director to prepare an Annual Report of the Activities of the Corporation to be submitted for action at the Annual Meeting. Said report shall thence be forwarded to the City and released to the public dissemination. SECTION 2. Annual Financial Statement. The Board of Directors shall direct the Executive Director to prepare an Annual Financial Statement of the corporation to be submitted for action at the Annual Meeting. Said statement shall thence be forwarded to the City and released to the public dissemination. SECTION 3. Administrative Budget. The Board of Directors shall direct the Executive Director to prepare an Administrative Budget of the corporation to be submitted for action at the Annual Meeting. ARTICLE IX Execution of Instruments SECTION 1. Checks, Drafts, and Orders for Payment of Money. Payment requests are prepared and approved by DDP office staff and/or a member of the Executive Committee. Actual checks, drafts, and orders of payment of money shall be signed and delivered in the name of the corporation by the City of Dover controller. SECTION 2. Contracts. When the execution of any contract, conveyance or other instrument has been authorized, without specification of 13

the executing officer, the President and the Secretary or Treasurer may execute the same in the name and on behalf of the corporation, and may affix a Certificate of Good Standing” from the Delaware Division of Corporations, as/if necessary. The Board of Directors shall have the power to designate the officers and agents who shall have the authority to execute any instrument on behalf of this corporation. SECTION 3. Deposits. All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors shall designate. ARTICLE X Gifts The Board of Directors may accept on behalf of the corporation, any contribution, gift, bequest, or devise for the general purposes of, or for, any special purpose of the corporation. ARTICLE XI Internal Revenue Service Status The corporation shall have no capital stock and is not organized for gain or profit, but is exclusively an organization for public, educational, charitable and philanthropic purposes. ARTICLE XII Corporate Seal The Board of Directors shall provide a corporate seal. 14

ARTICLE XIII Amendment of Bylaws These bylaws may be amended by a vote of two-thirds of all of the Directors serving on the Board of Directors or by unanimous consent given in writing. ARTICLE XIV SECTION 1. Rules. Unless otherwise specified, the Board shall observe Roberts Rules of Order in the conduct of all of its business. SECTION 2. Suspension of the Rules. The Board may approve suspension of the rules by a vote of two-thirds of its members. ARTICLE XV Conflict of Interest No director, officer, or employee of the corporation shall have or shall acquire any interest, direct or indirect, in any project which the corporation is promoting, or in any contract or proposed contract for materials or services or in any lease, mortgage, sale, or contract of any nature whatever relating to any such project or to the corporation, without forthwith making written and complete disclosure to the corporation of all material facts, including the nature and extent of his interest, and such disclosure shall be entered in writing upon the minute book of the corporation. No Director who has such an interest shall vote on any matter relating to such interest. 15

ARTICLE XVI Indemnification Each person who is or was a director or officer of the corporation shall be indemnified by the corporation as of right to the full extent permitted or authorized by the general corporation law of Delaware against any liability, cost or expense asserted against such director or officer and incurred by such director and officer in any such person's capacity as a director or officer, or arising out of any such person's status as a director or officer. The corporation may, but shall not be obligated to, maintain insurance, at its expense, to protect itself and any such person against any such liability, cost or expense. 16

SCHEDULE A 17

DOWNTOWN DOVER PARTNERSHIP STRATEGIC PLANNING PROCESS FINALIZATION – NOVEMBER 27, 2018 Consultant Peggy Geisler, Principal PMG Consulting, issued a report this summer to the Downtown Dover Partnership (DDP) board of directors, which detailed the strategic planning process and made recommendations to transform the DDP into downtown Dover’s “backbone” organization to produce and maintain a vibrant and thriving central Dover business district. Through the planning process, which included engagement of board members and a variety of stakeholders, PMG Consulting found the following areas of focus to be priority for work of the DDP:  Partnership development among entities with common downtown goals  Coalescing current partners/plans/programs/activities  Business recruitment, retention  Environmental issues (safety, security and parking)  Branding and marketing In order to finalize the planning process, board members and committee chairs were invited to participate in an ad hoc committee to review and recommend changes to a variety of DDP organizational elements in preparation for the DDP board to review, refine and adopt same by early December 2018. This, then, will provide the six DDP committees the necessary direction so that they may align their work with the organization’s strategy beginning January 2019. Two ad hoc “Implementation Committee Meetings” occurred on November 13 and 15. Maureen Feeney-Roser and Diane Laird led the process. DDP board members and staff that participated in the ad-hoc committee included: Tina Bradbury Anita Evans Lucy Findlay Bill Hare Dave Hugg Donna Mitchell John Van Gorp Wendie Vestfall Specifically, this committee was charged with reviewing in detail the following organizational elements:  MISSION  VISION  MARKET-BASED STRATEGIES  ENVIRONMENTAL ISSUES  BOARD MEETING AGENDAS  BY-LAWS 1

The following exhibits the outcome of revised/recommended organizational elements derived by the ad hoc committee: MISSION The Downtown Dover Partnership is committed to driving an improved quality of life for the residents and visitors of Dover, Delaware, through collective collaboration, economic development and promotion of downtown Dover’s unique historic properties. VISION Downtown Dover Partnership’s vision is to have an increasingly vibrant and thriving downtown. By the year 2023, downtown Dover will be a cultural, tourist and retail destination for the region. People of all ages will fill downtown to visit museums and cultural attractions, have a nice meal, shop at unique retail stores, and enjoy numerous, varied and playful things to do, both inside and outdoors. MARKET-BASED STRATEGIES 1. Align DDP activities to capture potential customers from Wesley College and other institutions of higher learning in and near downtown Dover. 2. Align DDP activities to capture potential customers identified by Kent County Tourism and those inherent to the local historic attractions as well as institutions near to downtown Dover. 3. Attract local workforce and residents to eat, shop and explore downtown. 4. Ensure DDP committee activities address downtown safety, convenient and customer- friendly parking, and building occupancy/maintenance, as well as advocate for improvements to transportation and downtown infrastructure. BOARD MEETING MEETINGS/AGENDAS This process revealed that board meetings could be shortened and refined to become more efficient. The committee recommends:  Meeting length shall be limited to 1 – 1.25 hours, except in unusual circumstances.  The Executive Committee shall review budget and expenditures (financials) on a regular basis. Financials shall be provided monthly to board by Consent Agenda and formal review shall take place on a quarterly basis (rather than monthly) unless there are questions to be addressed regarding the financials.  Executive Committee shall provide Comments/Action Items toward beginning of meetings. 2

 Committee reports shall be scheduled and staggered so that each committee provides an update on a quarterly basis. Timely issues can be added to agenda, as necessary.  The Planning Department shall report once per meeting on any and all items related to downtown, including RCD activities.  Mayoral, Legislative, Police, Key Partner, and Other Stakeholder (Bayhealth, Wesley, Kent County Tourism, Police, others) shall provide updates/comments upon request.  Routine staff reports shall be provided quarterly. SAMPLE PROPOSED AGENDA: Agenda Additions/Deletions Approval of Minutes Executive Committee Report/Action Items Committee Reports Two Committee reports Design, Economic Vitality, Marketing & Promotion, Merchants, Parking & Safety, Organization – (not to exceed 3 min.) Planning Department Update Other Reports By request, in advance of meeting (ten days) (Legislative, mayoral, police other stakeholders) (not to exceed 3 min.) Quarterly updates Financial, staff, other? Public Comment Executive Session If/as necessary Adjourn  BY-LAWS See attached recommended by-laws that incorporate edits. 3