POLICE ATHLETIC LEAGUE MINUTES -May 15, 2019

POLICE ATHLETIC LEAGUE, INC. (PAL) The Police Athletic League, INC. (PAL) Meeting was held on May 17, 2019 at 2:00 p.m. with Chief Marvin Mailey presiding. Members of the PAL Board in attendance were Kevin Baird, Esq., Dr. Wilma Mishoe was absent. PAL PROGRAM UPDATES / NEW BUSINESS Lieutenant Kevin Kober, Special Enforcement Unit Commander discussed PAL notes (attachment #1) and an upcoming PAL event (attachment #2). Lt. Kober stated that the cost to insure each PAL sponsored event would cost up to $750 and asked to use PAL monies to insure two events. Chief Mailey made a motion for PAL to expend up to $1,500.00 to insure two PAL events, seconded by Mr. Baird and unanimously carried. Lt. Kober mentioned that there was a need for a petty cash fund as there are situations that come up where small items are needed during off hours. Mr. Baird moved to allow for a petty cash fund in the amount of $500.00 to be kept in a locked area and that receipts will be turned in for any/all expenditures from this fund, seconded by Chief Mailey and unanimously carried. Lt. Kober stated that out of the $9,000.00 grant, $3,000.00 was spent on shirts, the remaining funds will be used towards the balance on the trailer, with the exception of $200 to be left in the account. Mr. Baird stated that there is a meeting at the Masonic Lodge on May 16, 2019 and he will find out if they are donating $5,000.00 again this year. OLD BUSINESS Nothing to Report. STRATEGIC PLANNING Nothing to Report ANNOUNCEMENTS The next meeting was scheduled for July 17, 2019 at 2:00 p.m. Meeting adjourned at 2:12 p.m. Attachment #1 PAL Notes Attachment #2 PAL 2019 Events

Police Athletic League May 15, 2019 Attachment #1 P.A.L. NOTES  PAL has requested insurance quotes from PRATT Insurance and The Insurance Niche. Responses from both insurance companies will be received any day now.  PAL would like to request the funds to purchase our own insurance to keep the PAL program operational.  PAL would like to request approval to maintain petty cash. The petty cash will be in a secured area only accessible by specific personnel. The purpose of the petty cash is to pay for items that may be needed unexpectedly. There have been numerous events where items had to be purchased the day off due to atmospheric conditions. One example is the 1st Annual Youth Football Combine. On the day of the event, mosquitos co-habituated the field and were biting everyone. PAL had to purchase mosquito spray to spray the field and then smaller spray cans to spray the campers. All purchases were out of pocket expenses due to the immediate need.  The PAL trailer has been completed and is currently ready for pickup at Wellers. Final payment is needed.  The Delaware Sign Shop has provided the quote of approximately $330.00 to place the PAL logo on the trailer. The Delaware Sign Shop has created all of the PAL uniforms, apparel and signs in the past.  PAL would like to request the funds to get the PAL logo placed on the trailer.  PAL has its next event coming on June 15th at Delaware State University. This event will be the 2nd Annual Youth Football Combine. We will open the event to the first 60 registered campers.  PAL would like to request approval to do the press release for this event as we have done in the past.  PAL will host its 2nd Annual Fire School Event on July 10th. We will open this event to the first 200 registered campers.

Police Athletic League May 15, 2019 Attachment #2