CCW PACKET MM Revised

CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, December 14, 2021 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in-person with electronic access via WebEx. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://rb.gy/ssxqwa Event number: 2333 530 3735 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF THE AGENDA 1. Evaluation of Bids – Silver Lake Dam Repairs (Mark Nowak, Interim Public Works Director) (Staff recommendation: Award the contract to Mar-Allen Concrete Products, Inc., for the City of Dover Silver Lake Dam Repairs, Bid #22-0016PW, for the amount of $57,480.00.) 2. Evaluation of Proposals - Medical Professional Positions (Thomas Johnson, Police Chief) (Staff recommendation: Approve Grant and the intended purchases) 3. Update on Analysis of Segal Study Results (Dave Hugg, Interim City Manager) (Staff recommendation: Contact Segal for clarification) • 1

COUNCIL COMMITTEE OF THE WHOLE MEETING - December 14, 2021 PAGE 2 ADJOURNMENT OF THE LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE ADOPTION OF THE AGENDA MAYOR AND COUNCIL REPORTS 4. Council President Sudler 5. First District 6. Second District 7. Third District 8. Fourth District 9. At-Large 10. Mayor Christiansen ADJOURNMENT OF THE PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING • 2

D Item 1. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole (Leg & Fin) DEPARTMENT OF ORIGIN: Public Works SUBMITTED ON: December 3, 2021 PREPARED BY: Mark Nowak, Interim Public Works Director REVIEWED BY: Dave Hugg, Interim City Manager and Lori Peddicord, Controller/Treasurer SUBJECT: Evaluation of Bids – Silver Lake Dam Repairs TIMETABLE: Notice to Proceed to be issued within thirty (30) days of Council approval. Project anticipated to be completed within thirty (30) calendar days from Notice to Proceed issuance, weather permitting. RELATED PROJECT: SW2202- Silver Lake Dam Repairs REFERENCE: CIP – General Fund Projects EXPENDITURE REQUIRED: $57,480.00 AMOUNT BUDGETED: $100,000.00 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Public Works – CIP Project SW2202 Silver Lake Dam Repairs, Account No.: 101-12-18-60-000-54030. STAFF RECOMMENDATION: Award the contract to Mar-Allen Concrete Products, Inc., for the City of Dover Silver Lake Dam Repairs, Bid #22-0016PW, for the amount of $57,480.00. BACKGROUND AND ANALYSIS: On June 9, 2021 Remington & Vernick Engineers performed an above water inspection and on June 16, 2021, W.J. Castle & Associates performed an underwater inspection of the Silver Lake Dam. These inspections were performed to assess the functionality of the dam and identify deficiencies and the need for remedial repairs. The underwater inspections included the concrete spillway, and the drop-inlet outlet works while visual observations of the above water components included the earth embankment, concrete spillway and wing walls, pedestrian walkway, drop-inlet outlet works, and the exit channel. Observations of the dam’s condition and recommendations were compiled in a report dated June 28, 2021. The report is intended to assist the City of Dover in programming the dam repairs in order to maintain safe operations of the dam. Many of the recommendations listed in the report were tasks that could be performed by City staff and have been assigned to the appropriate divisions for their completion. •3

It was determined that several of the recommended repairs should be placed out for bid to be completed D Item 1. by an outside contractor. They are as follows: 1. Concrete Spillway – Upstream Face and Wing Walls a. Repair spalls in concrete wingwalls with epoxy concrete. b. Repair crack in left wingwall with pressure injected epoxy. 2. Concrete Spillway – Downstream Face and Wing Walls a. Repair incipient spalls on left wingwall with epoxy concrete. b. Investigate the source of water leaking and condition of the concrete on the right wing wall and determine the appropriate repair. (The rust stain, efflorescence and water leakage appears to be originating from a crack/spall in the concrete which suggests water is penetrating from earth side of wall. There is no immediate concern but if it is left alone there could be a potential issue in future.) 3. Pedestrian Walkway a. Repair joint material delamination on pier 6. b. Repair topside crack on span 4 and the underside cracks throughout with pressure injected epoxy. The bid was advertised to the public as an Invitation to Bid in accordance with the City’s purchasing policy by the City’s Purchasing Agent under ITB #22-0016PW. Bids were opened on November 8, 2021. The City of Dover received one (1) lump sum bid for the proposed work to be performed. The contract values are as follows: BID PRICE EVALUATED CONTRACTOR LOCATION PRICE MAR-ALLEN CONCRETE PRODUCTS, $57,480.00 EPHRATA, PA $57,480.00 INC. City staff reviewed this submission and found that Mar-Allen Concrete Products, Inc. bid met the requirements for the qualifications of the project. Staff recommends awarding the contract to Mar-Allen Concrete Products, Inc. in the amount of $57,480.00 for the Silver Lake Dam Repairs. •4

ACTION FORM (REVISED) D Item 2. PROCEEDING: Council Committee of the Whole AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Police DATE SUBMITTED: 11/24/21 PREPARED BY: Capt Christopher Hermance / Administrative Division Commander SUBJECT: Evaluation of Proposals - Medical Professional Positions Criminal Justice Council (CJC) Grant – City of Dover Treatment Improvement REFERENCE: Project RELATED N/A PROJECT: APPROVALS: Dave Hugg, Interim City Manager & Lori Peddicord, Controller/Treasurer EXHIBITS: None EXPENDITURE CJC Grant $273,750 (3 years) FY22 Fund 207: $150,000 budgeted PROJECT BUDGET: for CJC Revenues (33150) REQUIRED: State Funds $225,000 (3 years) Recurring grant program expenses included in FUNDING SOURCE (Dept./Page in CIP & Budget): FY22 Budget TIMETABLE: Grant purchases will be made in accordance with the City’s Purchasing Policy. RECOMMENDED ACTION: Approve the new grant program and the intended purchases. BACKGROUND This is a follow-up to the Committee Action form for the CJC Grant presented to and approved by the council on September 14, 2021. Information from previous review: The Criminal Justice Council administers Federal pass-through grant programs from the USDOJ for State of Delaware law enforcement agencies. In recent years, the City of Dover has been experiencing startling increases in violent crimes and weapons seizures. Much of the crime is drug related and it is not surprising that the increases in drugs seizures are also associated with corresponding increases in drug overdoses and deaths. The Delaware arrest data is noteworthy in that it shows the vast majority of the victims and suspects involved in these cases have at least one prior drug-related arrest and/or felony conviction. The data supports the argument that additional measures need to be taken, focused on individual situations, to promote the prevention of violent crime before it happens. As a result, the CJC is working in conjunction with police departments across the state, to facilitate prevention programs rooted in a collaborative effort to divert low level drug offenders to a community-based, harm-reduction intervention for law violations in lieu of the normal criminal justice system cycle. The three-year program being implemented at Dover PD will include the assignment of two Behavioral Health professionals, employed by the successful bidder to a properly executed RFP, to work within the Community Policing Unit. The program will establish a prevention and case management component, to compliment an enhanced response model, in order to reduce the likelihood of tragic outcomes associated with persons battling addiction and/or • 5

D mental health challenges. At-risk individuals, when appropriate, will be channeled to a pre-arrest Item 2. diversion program, at the point of contact, thus reducing the harm related to arrest and the creation or expansion of a criminal history. The program will also function proactively in the absence of criminal conduct in order to realize its full potential within the available resources. New information: The Request for Proposal process was completed by the City Purchasing Office. The funding identified begins with the CJC grant in the amount of $268,380 over three years and another $75,000 per year anticipated from the State of Delaware budget program for the two positions. The total is $493,380 over the three year period. The RFP closed on October 27, 2021 at 2 pm and proposals were received from the following vendors: RFP Number: 22-00l 4PD Vendor Name Address Dover Behavioral 725 Horsepond Road Health Systems Dover, DE 19901 Mental Edge 1198 S Governors Ave, Bldg. A, Suite 201 Counselling Dover, DE 19904 8610 Broadway, Suite 270 MedTrust, LLC San Antonio , TX 78217 Police Department personnel reviewed the proposals and Dover Behavioral Health Systems was the unanimous choice. MedTrust LLC was not considered since the company currently has no business operations or licensure in place in the State of Delaware. Mental Edge Counselling is a smaller company, with qualified staff, and is currently licensed to handle services in Delaware. However, they required Dover PD to provide physical facilities for all the services noted in the RFP. By contrast, Dover Behavioral Health Systems is also licensed in Delaware and already has an established physical facility in the City that can handle all the program needs. More importantly, Dover Behavioral Health Systems offered to provide both clinicians for full-time hours each week. That was double the amount of hours offered by Mental Edge, which makes Dover Behavioral Health Systems the best value by far for the financial resources invested. ACTION REQUESTED The Council Committee of the Whole approve the award of the contract to Dover Behavioral Health Systems so the Police Department can begin working through the details of identifying the actual clinicians to be embedded within Community Policing and drafting operational plans. • 6