Dokiman ki tache

REGULAR COUNCIL MEETING AGENDA SEPTEMBER 14, 2015 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) THE “OPEN FORUM” SEGMENT IS PROVIDED TO EXTEND THE OPPORTUNITY TO THE GENERAL PUBLIC TO SHARE THEIR QUESTIONS, THOUGHTS, COMMENTS, CONCERNS, AND COMPLAINTS. DISCUSSION OF ANY ITEM APPEARING ON THE AGENDA AS A PUBLIC HEARING IS PROHIBITED DURING THE OPEN FORUM AS AN OPPORTUNITY WILL BE PROVIDED DURING CONSIDERATION OF THAT ITEM. CITIZEN COMMENTS ARE LIMITED TO THREE (3) MINUTES. COUNCIL IS PROHIBITED FROM TAKING ACTION SINCE THEY ARE NOT IN OFFICIAL SESSION; HOWEVER, THEY MAY SCHEDULE SUCH ITEMS AS REGULAR AGENDA ITEMS AND ACT UPON THEM IN THE FUTURE. INVOCATION BY CHAPLAIN WALLACE R. DIXON PLEDGE OF ALLEGIANCE LED BY COUNCILMAN BRIAN LEWIS AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA THOSE ITEMS ON THE COUNCIL AGENDA WHICH ARE CONSIDERED ROUTINE AND NON- CONTROVERSIAL SHALL BE MARKED WITH AN ASTERISK (*) AND WILL BE ACTED UPON BY A SINGLE ROLL CALL VOTE OF THE COUNCIL. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS A MEMBER OF COUNCIL SO REQUESTS, IN WHICH EVENT THE MATTER SHALL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED A SEPARATE ITEM. * 1. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF AUGUST 24, 2015 2. RESOLUTION NO. 2015-13 - PRESENTATION - CITY OF DOVER BRONZE MEDAL - PATROLMAN FIRST CLASS JAMES JOHNSON * 3. DOVER HUMAN RELATIONS COMMISSION REPORT - MAY 27, 2015 A. ELECTION OF COMMISSION CHAIR (COMMISSION ELECTED S. RENEE SMITH TO SERVE AS CHAIR) B. DISCUSSION - RECENT EVENTS INVOLVING THE DOVER POLICE DEPARTMENT (COMMISSION ACTION NOT REQUIRED) C. SCHEDULING OF NOVEMBER 2015 MEETING DATE (COMMISSION SCHEDULED MONTHLY MEETINGS TO BE HELD AT 5:15 P.M. ON THE FOLLOWING DATES: JUNE 23, JULY 28, AUGUST 25, SEPTEMBER 29, OCTOBER 27, AND NOVEMBER 17, 2015)

COUNCIL AGENDA - SEPTEMBER 14, 2015 PAGE 2 * 3. DOVER HUMAN RELATIONS COMMISSION REPORT - MAY 27, 2015 (CONTINUED) D. DHRC COMMITTEE UPDATES (DUE TO TIME CONSTRAINTS THE BELOW ITEMS WERE DEFERRED) D-1. GOVERNMENT POLICY, PROGRAMS, AND PRACTICES COMMITTEE (RUANE) D-2. COMMUNITY ENGAGEMENT COMMITTEE (ROACH) D-3. EDUCATION COMMITTEE (HENDERSON) D-4. COMMUNICATIONS COMMITTEE (SMITH) E. COMMISSION MEMBERS’ ANNOUNCEMENTS (COMMISSION ACTION NOT REQUIRED) * 4. DOVER HUMAN RELATIONS COMMISSION REPORT - JULY 28, 2015 A. CHAIR'S RESIGNATION FROM THE COMMUNICATIONS COMMITTEE (COMMISSION RECOMMENDED ACCEPTANCE OF THE CHAIR'S RESIGNATION FROM THE COMMUNICATIONS COMMITTEE) B. DHRC COMMITTEE UPDATES (COMMISSION ACTION NOT REQUIRED ON THE BELOW ITEMS) B-1. GOVERNMENT POLICY, PROGRAMS, AND PRACTICES COMMITTEE (RUANE) B-2. COMMUNITY ENGAGEMENT COMMITTEE (ROACH) B-3. EDUCATION COMMITTEE (HENDERSON) B-4. COMMUNICATIONS COMMITTEE (SMITH) C. CHAIR 27-DAY UPDATE REPORT AND FEEDBACK (COMMISSION ACTION NOT REQUIRED ON THE BELOW ITEMS) C-1. MEETING WITH MAYOR AND CHIEF OF POLICE C-2. MEETING WITH CHAIR, STATE COMMISSION AND THE STATE COMMISSION SUPPORTIVE ROLE C-3. MEETING WITH CITY COUNCIL PRESIDENT C-4. SUGGESTED BUDGET TO CITY COUNCIL C-5. TRAINING C-6. COMMUNITY INVOLVEMENT C-7. PUBLICITY C-8. COMMISSIONERS (SKILLS, NETWORKS, INTERESTS) C-9. BY LAWS D. COMMISSION MEMBERS' ANNOUNCEMENTS (COMMISSION ACTION NOT REQUIRED) * 5. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT - AUGUST 24, 2015 A. DISCUSSION - INCREASED CRIMINAL ACTIVITY - DOVER PARK/SILVER LAKE PARK (COMMITTEE ACTION NOT REQUIRED) B. CONCERNS OF OWENS MANOR RESIDENTS (COMMITTEE ACTION NOT REQUIRED) C. OVERVIEW OF DOVER POLICE DEPARTMENT POLICY REGARDING CONTACT, ARREST, OR DETAINMENT OF UNDOCUMENTED OR ILLEGAL ALIENS (COMMITTEE ACTION NOT REQUIRED) D. DEBRIEFING/POST-MORTEM ON FIREFLY MUSIC FESTIVAL (PRESENTATIONS BY THE DEPARTMENT OF PLANNING AND INSPECTIONS AND THE DOVER POLICE DEPARTMENT AND SUMMARY OF DISCUSSION WITH REPRESENTATIVES FROM PERSIMMON PARK PLACE, WILD MEADOWS, AND RESIDENTS ON PERSIMMON TREE LANE) (COMMITTEE ACTION NOT REQUIRED)

COUNCIL AGENDA - SEPTEMBER 14, 2015 PAGE 3 * 5. SAFETY ADVISORY AND TRANSPORTATION COMMITTEE REPORT - AUGUST 24, 2015 (CONTINUED) E. PRIORITIZATION OF CITY OF DOVER STATE CAPITAL TRANSPORTATION PROGRAM (CTP) PROJECTS (COMMITTEE RECOMMENDED APPROVAL OF THE RECOMMENDED PRIORITY RANKING FOR THE COMING YEAR, AS RECOMMENDED BY STAFF) * 6. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - AUGUST 24, 2015 A. TRANSFER OF REAL PROPERTY FROM DELAWARE CIVIC CENTER CORPORATION TO DELAWARE STATE UNIVERSITY (COMMITTEE RECOMMENDED CONTINUING THE CONVERSATION AND INFORMATION GATHERING FROM DELAWARE STATE UNIVERSITY (DSU), AS WELL AS THE CITY MANAGER, AND FOR DSU TO COME BACK AT THE FIRST MEETING IN OCTOBER AND GIVE ANOTHER PRESENTATION IN REGARD TO HOW THEY COULD ECONOMICALLY BENEFIT BOTH THE CITY AND DSU ) B. SEMI-ANNUAL REVIEW - STATISTICS REGARDING JOBS AND BUSINESSES GAINED AND LOST IN THE CITY OF DOVER SINCE JANUARY 2015 (DEFERRED BY COMMITTEE ON AUGUST 10, 2015 DUE TO TIME CONSTRAINTS) (COMMITTEE ACTION NOT REQUIRED) * 7. MONTHLY REPORTS - JULY 2015 A. CITY ASSESSOR’S REPORT B. CITY MANAGER’S REPORT C. CITY PLANNER’S REPORT D. CONTROLLER/TREASURER’S BUDGET REPORT E. ECONOMIC DEVELOPMENT OFFICE REPORT F. FIRE CHIEF’S REPORT 8. REQUEST FOR AUTHORIZATION TO REIMBURSE KENT COUNTY LEVY COURT - WATER MAIN DIAMETER INCREASE (JASON LYON) (STAFF RECOMMENDS AUTHORIZATION TO REIMBURSE KENT COUNTY LEVY COURT $30,000 FOR THE INCREASED DIAMETER WATER MAIN THAT IS CURRENTLY BEING INSTALLED TO SERVE THE KENT COUNTY RECREATION BUILDING ON NEW BURTON ROAD) 9. COUNCIL MEMBERS’ ANNOUNCEMENTS /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2015\09-14-2015.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

REGULAR COUNCIL MEETING The Regular Council Meeting was held on August 24, 2015 at 7:30 p.m. with Council President Slavin presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Lewis, Mr. Cole, Mr. Hosfelt, Mr. Hare, and Mr. Hutchison. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mrs. Townshend, Fire Chief Hall, Mr. Koenig, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Slavin declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Ms. Janetta Guinn, 749 Slaughter Street, stated that her water meter is sitting in her driveway and it is hard for her to get her cars back and forth. She indicated that if they park in the driveway they risk having the landlord tow their cars, and if they park on the street they risk the Dover Police towing the cars. Responding to Ms. Guinn, Council President Slavin stated that they noted the situation with Ms. Guinn’s driveway and the possible need for sidewalks in that area during their recent walkthrough. Mr. Slavin suggested that she speak with Mrs. Ann Marie Townsend, Director of Planning and Community Development, after the meeting. Mr. Tyrone Ratu, a Dover citizen, stated that he thought the Open Forum should be televised for the public so that everybody can see what is going on. He indicated that he would be protesting in front of City Hall if it is not televised. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Lewis requested that item #5A - Parks, Recreation, and Community Enhancement Committee Report - August 10, 2015 - Exception Request to Allocate Down Payment Assistance Outside of the Downtown Development District Target Area, be removed from the Consent Agenda. Mr. Anderson requested that item #8 - Discharging the Ad Hoc Financial and Operational Advisory Committee, be removed from the Consent Agenda. Mr. Neil moved for approval of the Consent Agenda, as amended, seconded by Mr. Cole and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 2 ADOPTION OF MINUTES - SPECIAL COUNCIL MEETINGS - BUDGET REVIEW OF MAY 27-28 AND JUNE 1-3, 2015 The Minutes of the Special Council Meetings - Budget Review of May 27-28 and June 1-3, 2015 were unanimously approved by motion of Mr. Neil, seconded by Mr. Cole and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF AUGUST 10, 2015 The Minutes of the Regular Council Meeting of August 10, 2015 were unanimously approved by motion of Mr. Neil, seconded by Mr. Cole and bore the written approval of Mayor Christiansen. PRESENTATION BY THE KIWANIS CLUB TO THE GREATER DOVER BOYS AND GIRLS CLUB Mr. Allan Kujala, Past President of the Kiwanis Club of Dover, presented Mr. Darrell Tingle, Director of Business Development for the Boys and Girls Club, with a check representing the final payment toward a $25,000 donation for construction of the new Boys and Girls Club facility. Mr. Kujala stated that this is a worthwhile project that will greatly benefit the children of the Dover community for many years to come. He challenged other service clubs to meet the Kiwanis commitment to improve the world one child and one community at a time. Mr. Kujala stated that the Kiwanis Club of Dover is proud to support numerous, meaningful projects that benefit their community, noting that several years ago they donated $10,000 toward the construction of the Dover Public Library, the largest such contribution by any service club located here in the state capital. Mr. Tingle thanked the Kiwanis Club and all those who have pitched in to make this facility a reality. He noted that this is going to make a big difference in the lives of the children in this community by giving them another place to go, grow, learn, and have fun. PROCLAMATION - NATIONAL PREPAREDNESS MONTH The City Clerk read the following Proclamation into the record: WHEREAS, National Preparedness Month creates an important opportunity for City of Dover residents to prepare their homes, businesses, and their communities for potential natural disasters or terrorist attacks; and WHEREAS, investing in emergency preparedness can reduce injuries, fatalities, and economic devastation in our community and nation; and WHEREAS, the Federal Emergency Management Agency's "Ready" Campaign, Citizen Corps, and other federal, state, local, private, and volunteer agencies are working to increase public activities to prepare for emergencies and to educate individuals on how to take action; and WHEREAS, the Ready Campaign established four universal building blocks of emergency preparedness, Be Informed, Make a Plan, Build a Kit and Get Involved with the 2015 National Preparedness Month Theme being “Don't Wait. Communicate. Make your emergency plan today”; and

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 3 WHEREAS, emergency preparedness is the responsibility of every citizen of the City of Dover and all citizens are urged to make preparedness a priority and work together, as a team, to ensure that individuals, families, and communities are prepared for disasters and emergencies of any type, and are encouraged to participate in preparedness activities and to be proactive in establishing sound plans for addressing emergencies. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE do hereby proclaim the month of September 2015 as NATIONAL PREPAREDNESS MONTH in the City of Dover, and encourage all citizens, businesses, and organizations to develop their own emergency plan and work together toward creating a more prepared society. MAYOR ROBIN R. CHRISTIANSEN'S VETO OF THE MOTION ADOPTED BY CITY COUNCIL ON JULY 27, 2015 - TO AFFIRM CITY COUNCIL'S DECISION OF MARCH 23, 2015, TO MOVE THE ECONOMIC DEVELOPMENT OFFICE UNDER THE CITY MANAGER, WITH THE UNDERSTANDING THAT THIS MATTER WILL BE REVISITED IN SEPTEMBER, WHICH COULD LEAD TO A DIFFERENT ACTION Council President Slavin reminded members that, during the Regular Council meeting of August 10, 2015, based on Deputy City Solicitor Pepper's legal opinion that Mayor Christiansen’s veto notice was not provided within seven (7) days of the March 23, 2015 Council action and, therefore, had no bearing, City Council unanimously accepted Deputy City Solicitor Pepper's recommendation regarding the veto. He advised that, subsequently, Mr. Pepper provided a revised legal opinion stating that, because City Council adopted the Fiscal Year 2016 Annual Operating Budget, including the Mayor's Fiscal Year 2016 organizational chart showing the Police Department and Economic Development Office under the Mayor, the March 23, 2015 motion to move departments under the City Manager, as far as the Economic Development Office is concerned, was reversed. Mr. Slavin noted that the effect of the July 27, 2015 motion affirming City Council's decision of March 23, 2015 to move the Economic Development Office under the City Manager was to revise the Mayor's organizational chart in the FY 2016 budget. Since the Mayor vetoed that motion within the time required by the Charter, the Economic Development Office will remain under the Mayor pursuant to the Mayor’s Fiscal Year 2016 Organizational Chart unless and until Council overrides the veto. Mr. Hare suggested that, with everything that is going on in the city, they should just leave things as they are and let the Mayor be in charge of Economic Development and the Police Department, just like it was before this discussion started. He felt that there were more important things to deal with than worrying about who is going to report to whom and starting all these inner battles. Mr. Hare moved to reset the form of government to what existed on March 8, 2015 with the Police Department and the Economic Development Office reporting to the Mayor and the City Manager, Controller/Treasurer, City Planner, City Assessor, and City Clerk reporting to Council. All other departments will report to the City Manager. The motion was seconded by Mr. Lewis and carried by a unanimous roll call vote. Mr. Hare moved to cancel the Special Meeting scheduled for September 16, 2015 to discuss the issue of Form of Government and Reporting Structure. After a brief discussion resulting in a consensus of Council that their constituents should be included in the discussion, Mr. Hare withdrew his motion.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 4 PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - AUGUST 10, 2015 The Parks, Recreation, and Community Enhancement Committee met on August 10, 2015 with Chairman Anderson presiding. Exception Request to Allocate Down Payment Assistance Outside of the Downtown Development District Target Area During the Parks, Recreation, and Community Enhancement meeting of March 9, 2015, members considered the Review/Scoring of Community Development Block Grant (CDBG) Applications. Members recommended awarding $60,000 of the City’s CDBG grant allocation for public service activities to the City of Dover Homeownership Assistance Program and that priority be given to the Downtown Redevelopment Target Area as designated in the Dover Code until January 2016, with funding to be re-evaluated at that time to see if there are funds left over for the remainder of the City. The Committee’s recommendation was approved by City Council during their Regular Meeting of March 23, 2015. Mrs. Tracey Harvey, Planner I, stated that staff was requesting an exception to the Committee’s recommendation to allow $20,000 of the approved funding for the City of Dover homeownership program to be reallocated to a first time homebuyer who was experiencing a hardship and was currently under contract to purchase a home outside of the Downtown Development District (DDD) Target Area. She explained that without the funding, this individual’s contract would be canceled and she would not be eligible to purchase a home for at least 10 years. Mrs. Harvey advised members that Ms. Tomeka Crawford, the housing counselor for this client, was present to speak on this individual’s behalf. Staff recommended allocating $20,000 in down payment assistance outside of the DDD Target Area to a client experiencing a hardship. Responding to Mr. Hutchison, Mrs. Ann Marie Townshend, Director of Planning and Community Development, stated that the request had not been reviewed by the City Manager. In response to Mr. Hutchison, Mrs. Harvey stated that the request was supported by staff. Responding to Mr. Anderson, Mrs. Harvey stated that the home being purchased was a townhouse located behind the Redner’s Warehouse Market on Route 8 in Dover, and if this $20,000 allocation were approved, $40,000 in funding would remain in the homeownership program for FY 2016. She stated that $60,000 had been allocated for the entire year. In response to Mr. Anderson regarding pending applications, Mrs. Harvey stated that there was one (1) application pending for the downtown area.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 5 Mr. Caldwell questioned the reason for this special case outside the DDD area. Responding, Mrs. Harvey stated that Ms. Crawford could better explain the hardship of the client. In response to Mr. Hosfelt’s request for clarification regarding the CDBG program, Mrs. Harvey explained that CDBG funds are typically used City-wide, but because of the City’s DDD designation, the Parks, Recreation, and Community Enhancement Committee chose to allocate all of the funding for the City’s homeownership program for the downtown area. Mr. Hosfelt questioned if a request of this nature would be an unusual use for this money if the property were located in the downtown area, and Mrs. Harvey indicated that it would not be. Mr. Hutchison requested Mr. Scott Koenig, City Manager, to comment on this item. Responding, Mr. Koenig explained that it was a goal across the City to promote homeownership in general. Although these CDBG funds were intended to focus on the DDD as the target area, he had no objection to staff coming to Council to expand beyond the DDD since this would go toward the overall goal of the City. Mr. Koenig noted that he did not have the benefit of knowing the location of the subject property. Ms. Tomeka Crawford, Homeownership Specialist, National Council on Agricultural Life and Labor Research Fund, Inc. (NCALL), 363 Saulsbury Road, explained that this client had approached her nearly a year ago wanting to purchase a home in Dover. She indicated that her client works and lives in the City and would like to remain in the City by using the City of Dover down payment and settlement assistance program. Ms. Crawford stated that this individual had worked very hard to become mortgage ready by selling a mobile home that was sub-standard and no longer meeting her family’s needs, paying off debt, improving her credit score, and saving money. At the point of becoming mortgage ready, the underwriting guidelines changed, which made it impossible for the client to buy without using the City of Dover program. If unable to use the $20,000 down payment and settlement assistance program, this client would have to look at a much longer term of over 10 years to purchase a home. Ms. Crawford requested members to visualize having a ready-to-move-in dream home and having that dream disappear all at once. She stated that this is what would happen if this client were not approved for the CDBG funds. Ms. Crawford explained that she was present as a voice of the client who was not present to represent herself. She advised members that she worked with this client and saw the hardship, challenges, and the dream in front of her, noting that this dream was almost to the point of disappearing. She requested approval for the client to utilize the City of Dover program, which would allow her to move into the home by September 15, 2015.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 6 Mr. Caldwell indicated that he was 100% in support of helping the client but questioned if providing assistance for the purchase outside of the designated area would set a precedent for the City in the future whenever someone has a hardship and cannot buy a home. Responding, Mrs. Harvey reminded members that the Committee had agreed to revisit the allocation of funds if all of the funds were not expended in the target area by January 2016, and to determine then if funds would be used City-wide. She noted that the City’s CDBG program was normally a City-wide program and had not targeted the downtown area previously. Mayor Christiansen reiterated that this program had always been a City-wide program and was made site-specific when the City was designated as a DDD to strengthen that program. He advised members that the City had partnered with NCALL in revitalizing downtown Dover and the Restoring Central Dover initiative. It was Mayor Christiansen’s belief that NCALL, a partner in good faith with the City, would not have stepped forward and asked for this exception if they were not in support of assisting this client in becoming a homeowner in Dover. He stated that the opportunity to make someone a homeowner is a great opportunity for the City, noting that this could be used as an advertisement for people considering moving to the City. He stated that NCALL’s presence helps strengthen the City’s commitment to restoring homeownership in the City. Responding to Mr. Hosfelt as to whether the funds would be recouped by the City, Mrs. Harvey explained that the funds would be a forgivable grant and the City would only recoup these funds if the homeowner chooses to buy, sell, or rent the property within 10 years. In response to Mr. Anderson, Mrs. Harvey stated that if the recipient homeowner buys, sells, or rents the property, they will be required to pay back a percentage of the loan on a sliding scale, based on the type of loan and the length of the loan. Mr. Anderson explained that the City’s homeownership program is funded out of the CDBG program to help with the City’s goals related to low-income housing. He stated that this is federal money and the City determines where it is spent within the federal government’s guidelines. Mrs. Crawford stated that she was committed to the downtown Dover initiative and that she had another client who was in a position to purchase a home in the target area and would be taking advantage of the funding available through the City’s CDBG program as well. Ms. Denise Freeman, Housing Counseling Director, NCALL, explained that NCALL had long been a supporter of City of Dover initiatives and a huge supporter of the City’s homeownership program. She stated that NCALL was fully committed to the Restoring Central Dover initiative. Ms. Freeman explained that NCALL had participated in many related events in Dover, including workshops with Central Delaware Habitat for Humanity, Inc. She noted that events had been scheduled or held at locations such as Bibleway Temple Church of God in Christ, Solid Rock

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 7 Baptist Church, and Holy Trinity Church. Ms. Freeman stated that NCALL was also fully committed to providing assistance to help families purchase homes, particularly first-time home buyers. She explained that this particular client had remained committed to becoming a home buyer. Ms. Freeman stated her pleasure that Ms. Crawford was serving as housing counselor for this client, noting that Ms. Crawford was passionate about wanting this family to succeed. Responding to Mr. Anderson as to when the client entered the program, Ms. Crawford explained that this occurred in June of 2014 and confirmed that the criteria for the mortgage process had changed since that time. Members were made aware that the loan officer working with the client had provided a confidential letter outlining the client’s hardship. The Committee recommended approval of staff’s recommendation to allocate $20,000 in down payment assistance outside of the Downtown Development District (DDD) Target Area to a client experiencing a hardship. During the Council meeting, Mr. Anderson, Chair of the Parks, Recreation, and Community Enhancement Committee, advised that the Committee recently recommended focusing the Community Development Block Grant funds on the Downtown Development District where the first priority would be for housing within the district. He noted that the Committee felt it would be better to allow this exception rather than have the applicant lose their mortgage. Mr. Lewis expressed concern that the grant money was specifically allocated for the Downtown Development District targeted area and he felt it should be utilized for that. Responding, Mr. Anderson stated that the Community Development Block Grant funds are actually available to eligible residents citywide; however, the Committee wanted to ensure that the money was prioritized so that most of it went into the Downtown Development District. Mrs. Ann Marie Townsend, Director of Planning and Community Development, advised that, because of the efforts with the Downtown Development District, the Parks, Recreation, and Community Enhancement Committee recommended that the home ownership assistance focus on the District. She noted that the recommendation was approved by City Council and was not a requirement of any of the Department of Housing and Urban Development (HUD) rules. Mrs. Townshend stated that, in this specific case, the purchaser of this home had been working with the NCALL housing counselor for about a year, and her process started prior to the decision to focus on the Downtown Development District. Although it would be ideal to spend all of the funds in the downtown because they do need to increase home ownership in that area, this purchaser was caught in the middle. Mrs. Townshend noted that the housing counselor who had been working with the purchaser testified that if she was not able to get the down payment assistance, she would not be able to go to settlement and would miss the opportunity for home ownership. She advised that this purchaser started the home buying process well in advance of the City receiving the Downtown Development District designation and City Council’s decision to prioritize the downtown area.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 8 Mr. Lewis asked if new homeowners living in his or other districts could apply for and receive a $20,000 grant if they were experiencing a hardship. Responding, Mr. Hare stated that this applicant applied and put their blood, sweat, and time into doing what they were told for seven (7), eight (8), or nine (9) months and then the City changed their rules. Mr. Hutchison stated that, based on the testimony regarding this applicant during the Committee meeting, although the property is outside of the Downtown Development District he supported the request because it fulfilled the requirements of the grant application process. He noted that any other grant requests should be reviewed on a case-by-case basis. Mr. Anderson noted that this program had historically been for the whole city; however, because an incentive package was being developed for the Downtown Development District, the Committee recommended prioritizing most of the money for the downtown area. He noted that 75% to 80% of the money is still going to go into the Downtown District with the understanding that some of that money would go into other parts of the City after the downtown applications were received and evaluated. Mr. Anderson reiterated that this applicant had gone through the process and was eligible for the program; however, she was caught in the process when the rule changed. He noted that there was a provision for an exception to be considered and it did not seem fair to disqualify this applicant because of a rule change. Responding to Mr. Lewis, Mr. Hare stated that if 20 people applied they would be considered in the order they are received; however, the Downtown Development District rule would apply. If there are enough funds for five (5) applicants and five (5) applicants in the Downtown Development District applied, they would get first consideration. If there is only one (1) in the Downtown Development District, then four (4) of the other 20 might qualify. Mr. Hare reiterated that the Downtown Development District rule was not in place when this applicant applied and followed the process. Mr. Anderson stated that the federal grant leaves it to the municipality to prioritize where the funds are spent. Mrs. Townsend noted that NCALL, one of the lead partners in the downtown revitalization, provides the housing counseling and is very aware of this situation. They will be building homes for home ownership in the downtown, along with Habitat for Humanity, and as new clients come in, they are focusing them in the downtown area if they are looking in Dover. Mr. Anderson moved for approval of the Committee's recommendation to allocate $20,000 in down payment assistance outside of the Downtown Development District (DDD) Target Area to a client experiencing a hardship. The motion was seconded by Mr. Hare and carried by a roll call vote of eight (8) yes and one (1) abstention (Lewis). Recreation Needs Assessment During the Parks, Recreation, and Community Enhancement Committee meeting held on July 13, 2015, members considered the Draft Recreation Needs Assessment

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 9 and recommended continued discussion of the Recreation Needs Assessment at their next meeting. The Committee’s recommendation was approved by City Council during their Regular Meeting of July 27, 2015. Mrs. Ann Marie Townshend, Director of Planning and Community Development, recommended that members take action on the Draft Recreation Needs Assessment, noting that the assessment could be fine-tuned moving forward. Mayor Christiansen requested clarification regarding the splash park concept. Responding, Mrs. Townshend explained that, based on the information from the public, staff would be looking toward locating splash pads at Silver Lake and Dover Park. Based on the needs assessment, the City would move into doing master plans for the parks, including the amenities. She stated that it had yet to be determined which location would be first for a splash pad since this was not part of the assessment. Responding to Mayor Christiansen regarding the time frame for the opening of the splash pads, Mrs. Townshend stated that, because of the desire for the City to deliver more opportunities on the east side of the City, she felt that staff should move forward with the master plan for Dover Park as the location for the first splash pad. She indicated that this splash pad could not be constructed next fiscal year but probably the year after. Noting that the Capital School District had a new superintendent, Mayor Christiansen questioned if it was expected that the City would be able to continue to use the District’s two (2) facilities on the east side of the City. Responding, Mrs. Townshend stated that the City uses the Capital School District’s facilities routinely, noting that the City uses the field at the old Dover High School and runs an after school program at Towne Point Elementary School. She stated that the District had been very supportive in working with the City on other programming as well. Regarding expanding the City’s programs to East Dover Elementary School to accommodate the needs of youth on the east side of the City, Mrs. Townshend stated that this had not yet been discussed but it was something she could look into. Responding to Mr. Hutchison regarding working cooperatively with Kent County Levy Court, Mrs. Townshend stated that the City was working with Kent County and planned to meet with County staff to discuss recreation needs and working together. Additionally, she indicated that the City works with the YMCA routinely, and that this was increasing. Mrs. Townshend indicated that the YMCA was currently conducting swim lessons for the City’s Camp Small Wonder and provides transportation to and from their facility for these lessons. The Committee recommended acceptance of the City of Dover Recreation Needs Assessment.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 10 By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. Mr. Anderson expressed his thought that strategic planning and goal setting goes hand in hand with the Recreation Needs Assessment in that they are both plans to improve various aspects of the City, revitalize the downtown, and improve recreation opportunities. He asked for members of the Committee and the public to review the information provided and offer suggestions and priorities regarding what needed to be done. Mr. Anderson noted that some improvements would be easier than others, such as adding trail stations at Schutte Park, and some would be more difficult and more costly, such as a splash park. He pointed out the importance of determining which park would have which amenities and noted that different funding proposals must be considered. Mr. Anderson stated that there had been a proposal to change the open space requirements and to also review the fee system dedicated to the Parkland Reserve Fund, noting that there is no funding stream for capital improvements in this area, and that most of the funding currently comes out of the General Fund, with approximately $100,000 coming from fees. Responding to Mr. Caldwell as to how the City’s recent tax increase would affect park funding, Mr. Anderson stated his belief that this revenue would be applied to public safety and infrastructure. In response to Mr. Caldwell as to whether parks and recreation funding was being received through grants, Mrs. Townshend explained that the City had utilized grant funding through the Delaware State Parks from the Land and Water Conservation Trust Fund; however, she indicated that there may be other opportunities for projects that would help to improve public health. Mrs. Townshend stated that she recently discussed looking for other grant opportunities with her staff. Mr. Anderson stated that grants may be available for the expansion of trails and updating of fitness stations. Mrs. Townshend stated that a lot of the fitness classes offered at the YMCA and Club Fitness use barbells, which the City’s programs are lacking, noting that they are expensive to purchase. Some of the instructors that staff had spoken with indicated they could offer a wider variety of classes if barbells could be incorporated into the programming. Mrs. Townshend advised that staff was looking into researching grant funds for these types of small projects, noting that last year Nemours donated $1,000 to purchase four (4) bicycle racks. She indicated that although grant funds may not help with large projects such as splash pads and restrooms, there are probably untapped funds for some projects. Responding to Mr. Hosfelt, Mrs. Townshend advised that the fees collected for the parks and recreation programs do not cover the cost of the programs and that fees only account for about 20%, when considering only the Parks and Recreation budget. When the Grounds Division, which maintains all of the parkland, is factored in, the

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 11 revenue from recreation only pays for approximately 8% of the combined budget. Mrs. Townshend confirmed Mr. Hosfelt’s understanding that the majority of the needs assessment survey respondents felt that fees collected should help fund the programs. She stated that most of the respondents indicated that there should be a fee differential for residents versus non-residents, particularly some of the field and pavilion rental fees which had not been adjusted in a number of years and were very labor intensive for the Grounds Division. Mrs. Townshend stated that the softball leagues that rent the fields are some of the larger money makers; however, the fees collected do not cover the cost to maintain the grounds. Responding to Mr. Hosfelt, Mrs. Townshend advised that league fees vary, depending on the season, and noted that each team pays a fee. The softball registration fee for the fall was approximately $500 per team, but can be as high as $800. She noted that a current challenge was a decline in interest for softball and there were fewer teams registering. Mrs. Townshend stated that Mr. Steve Pickering, Sports Coordinator, had been working to expand leagues and the City had been doing a lot more in regard to bringing in leagues for growing sports, such as field hockey and lacrosse. Mr. Anderson suggested ultimate frisbee as an option. In response to Mayor Christiansen regarding State contributions, Mrs. Townshend advised that the State contributes very little to the parks and recreation programs and the only State funding the City receives is from grants, such as matching grants. For example, having submitted a pre-application, the City recently received an invitation to fill out a grant application for the Mallard Park improvements project, which would cover approximately $33,000 of a $66,000 project. Responding to Mayor Christiansen regarding utilizing Delaware State University’s (DSU’s) School of Business to find grant money for other projects, Mrs. Townshend indicated that this was something she could look into. She also stated that, in the spring, the City always utilizes an intern from DSU who has to work 400 hours and she could have this intern research grant funds. At the request of Mayor Christiansen, Mrs. Townshend and Mr. Anderson agreed to meet with the Mayor to discuss grant research and resources. Mayor Christiansen noted that the DSU School of Business is a great untapped source of reference that the City could use. Mr. Anderson stated that he would also like to meet with the City’s counterparts at Kent County. Mr. Anderson posed questions to members regarding their thoughts on what areas staff should be asked to look at first in relation to the needs assessment. He noted that staff desired to look at building a new master plan for east Dover and to look at

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 12 the expanded area in Schutte Park, which he felt were both important. Mr. Anderson stated his desire for the Committee to come back to this issue, noting he would like more of the Committee members to be present to discuss this. Strategic Planning and Goal Setting (Restoring Central Dover Strategic Plan) Referring to the Executive Summary of the Restoring Central Dover - Our Vision for Vitality plan, Mr. Anderson questioned if members had any particular points to discuss in the plan or areas to prioritize, such as housing, community economic development, recreation, or youth programs. Mr. Hosfelt stated that he would like to hear from Mr. Joe Myer, Chair, Restoring Central Dover Steering Committee, and staff, and expressed a desire to meet with this committee. Mr. Hosfelt stated that he was one (1) of the original members of the steering committee years ago when the process started. Noting that many things had occurred since that time, he felt it would be important for Council as a whole to get an overview of how it started and where things stood currently in order to determine a direction for the future. Mr. Hosfelt indicated that the Restoring Central Dover Steering Committee was the driving force behind this effort. Noting that the Restoring Central Dover Steering Committee had grant funds but no legislative authority, Mr. Anderson expressed his opinion that they needed the Parks, Recreation, and Community Enhancement Committee in this regard. He felt that working together, great things could be accomplished. Mr. Anderson stated that members of the Restoring Central Dover Steering Committee had reached out to members of the Parks, Recreation, and Community Enhancement Committee, and suggested issuing an invitation to the Restoring Central Dover Steering Committee to meet with the Parks, Recreation, and Community Enhancement Committee. The Committee recommended issuing an invitation to the members of the Restoring Central Dover Steering Committee to meet with the Parks, Recreation, and Community Enhancement Committee. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. The Committee deferred this item for further discussion during the September 14, 2015 Parks, Recreation, and Community Enhancement Meeting. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. Mayor Christiansen advised members that Mrs. Horsey was on the way to recovery and should be able to attend the next meeting. The Committee recommended sending official speedy recovery and get well wishes to Mrs. Horsey from the Committee.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 13 By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. Mr. Anderson moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Hare and carried by a unanimous roll call vote. UTILITY COMMITTEE REPORT - AUGUST 10, 2015 The Utility Committee met on August 10, 2015 with Chairman Hutchison presiding. Annual Review and Approval of Governing Policy for Energy Commodity Risk Management Members were advised that the City of Dover has in place an approved risk management policy associated with the purchase of energy commodity and related investment contracts. The purpose of the energy commodity and investment contracts resulting from the application of the risk management policy is: (i) to secure economic and reliable energy supply to meet the ongoing energy requirements of the City and its citizens, and (ii) to provide price certainty for those end users purchasing electricity supply from the City. Mr. Scott Koenig, City Manager, stated that City management, along with The Energy Authority (TEA) and their client manager, completed their annual review of the Energy Commodity Risk Management Policy, and he reviewed the changes recommended for the Utility Committee and City Council acceptance. He indicated that the revisions were maintenance changes recommended by both TEA and staff to clarify issues, streamline the process, or remove language that was outdated because of the changing markets. Staff recommended acceptance of the revised Governing Policy for Energy Commodity Risk Management. Referring to Page 13 - Risk Limits and Risk Measurements, A. Limits, Item #1, Volume/ Maturity/Value Limits, Mr. Blakeman noted the inclusion of Fuel Oil #6 in the chart. He questioned if the City was still buying #6 oil and was permitted to burn it. Responding, Mrs. Donna Mitchell, Controller/Treasurer, stated that the City was no longer buying #6 fuel oil. Mr. Koenig stated his belief that the City was not permitted to burn this type of oil and that this could be removed from the policy. Mr. Blakeman supported removing it, feeling that it was misleading. With reference to Item #2, Delegation Authority, on Page 13, Mr. Blakeman noted the statement that “The ERMC may delegate these authorities to individuals authorized to commit Dover to financial obligations.” He questioned if there was a list of these authorized individuals. Responding, Mr. Koenig stated his belief that the positions that are able to commit to those transactions were specified on Page 8 - Management and Controls, B. Executive Risk Management Committee (ERMC),

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 14 which defines the roles of the members of the ERMC. He noted that the members of the ERMC include the City Manager, Director of the Utility, and Controller, and between these three (3) individuals, the City has the authority to make those transactions. Mr. Blakeman questioned if the “individuals authorized to commit Dover to financial obligations” referred to the members of the ERMC committee. In response, Mr. Koenig stated that TEA can perform a small range of transactions themselves. Mr. Blakeman questioned if these transactions would be performed by an employee of TEA. Responding, Mrs. Mitchell stated that TEA’s current service manager is one of the members of the ERMC and this individual would instruct their employees to do hedging. She confirmed that the Utility Committee would authorize the City’s members of the ERMC Committee to authorize TEA to act. Mr. Blakeman indicated that it might be helpful if someone at TEA was listed so that it would be known who this was going to be. Mrs. Mitchell explained that position titles rather than the names of ERMC members were included in the policy to avoid the need to revise the document when there are staff changes. Mr. Blakeman noted that the statement referenced only “individuals authorized.” He did not feel that individuals needed to be specified but thought that the term “other authorized individuals” was vague. Mr. Koenig expressed his belief that delegation would also be covered by TEA’s insurance, etc. TEA would not delegate this responsibility to an unqualified person since TEA would be as responsible as the City. With reference to Item #3, Volume Limits on Page 13, Mr. Blakeman referred to the statement that “For no reason should a transaction be executed that exceeds the City’s electric load requirements” and questioned if this referred to exceeding the limits on an hourly, daily, or monthly basis and if there was a time frame attached to exceeding. In response, Mr. Koenig stated his belief that the excess would be based on the purchase. If the City were purchasing load to 80% for the current year, this may involve day-ahead transactions, which the City sometimes makes. He stated that it would be either the cumulative load profile for the year or the daily expected load profile, noting that there are many kinds of transactions that happen. Mr. Koenig indicated that it could be a daily, monthly, or annual time frame. Mrs. Mitchell stated that this would be based on TEA monitoring the City’s load and needs, noting that TEA is not supposed to exceed this. She concurred with Mr. Koenig that this is based on the percentage that is hedged versus what the City buys in the open market. Mrs. Mitchell advised members that the City does not hedge 100% in case the load for the month does not come in at 100% and that volumes are measured.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 15 Mr. Blakeman questioned, if 80% of the load were hedged, whether this percentage could not be exceeded. Responding, Mrs. Mitchell stated that TEA can buy what they need on the market based on the load but cannot exceed 100%. Mr. Koenig stated that the hedge target for FY 16, which began on July 1, 2015, was 80% in the month of July. The City was still carrying 20% of the load as short-term purchases and trying to take advantage of the market. In FY 17, a target of 60% of the estimated load was set. He explained that the City is under 100% on a rolling basis moving through the year. When starting each year, the City would not be over 80% of the projected load. Mr. Blakeman suggested, perhaps not this year but next year, that the language be clarified as he felt it was vague. Noting that the policy references the City of Dover hedge program, Ms. Stewart questioned if there was a hedge program document available for her review as a new member of the Committee. Responding, Mr. Koenig stated that staff would bring this document forward. The Committee recommended acceptance of the revised Governing Policy for Energy Commodity Risk Management. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. Quarterly Review of Utility Related Capital Investment Plan (CIP) (Electric and Water/ Wastewater) (April, May, and June) (Pre-Audit) Mr. Scott Koenig, City Manager, reviewed the preliminary Capital Investment Plan Project Tracking Quarterly Report as of June 30, 2015. He advised members that staff in the Public Works Department, the Electric Department, and in some other departments with respect to vehicle purchases, had been working diligently to finish a backlog of projects that had accumulated over several years. Mr. Koenig expressed his pleasure that a number of the projects listed in the report that had been in progress for some time had been completed. He noted that some projects, such as stormwater utility planning, were multi-year projects and were expected to extend beyond one (1) year. Mr. Koenig indicated that staff had worked hard to complete the Garrison Oak Technical Park (GOTP) improvement projects, which were expected to be completed in FY 16 and a backlog of individual street paving and utility-related projects that had been lagging behind had been caught up. Mr. Koenig stated that a number of projects were under construction throughout the City, and several street program and community transportation projects under the General Fund had closed out. He advised members that some projects still lingered, such as the Lincoln Park Center, as well as some small unused funds in some individual Community Transportation Fund locations.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 16 In regard to the water and sewer utility, Mr. Koenig stated that staff had been working on finalizing a site for an elevated storage tank at the north end of the City and was very close to securing that site. He advised that this project was considered by the Planning Commission and there were some objections regarding the site location. Staff believed that a new site had been worked out and this project would be brought forward in the next few months. Mr. Koenig informed members that the GOTP water system improvements were complete and the sanitary sewer system improvements were very near completion. He advised that the elevated storage tank had lagged behind slightly, but the top of the tower was now on. Mr. Koenig stated that the welds on the bowl of the tower would be finalized and the project would be moved to completion this fall, which would help finalize all of the Garrison Oak projects. He indicated that the curb line had been poured in the back section. Mr. Koenig indicated that a new deep well at Schutte Park had been completed and back-up generators had been put into place. He advised that there had been several Inflow and Infiltration (I&I) projects that were completed throughout the system. Mr. Koenig stated that, in general, staff had caught up or was making good progress on catching projects up and getting into current year money, versus funds that had lagged behind for a while. With reference to the Electric Department, Mr. Koenig stated that improvements to the Horsepond Substation were completed in FY 15 and Staff had been working on a system upgrade related to the new Energizer location. He indicated that the General Scott Substation project was now underway and he reiterated that staff was making significant progress in getting into the current year's money and projects, which had fallen behind. Mr. Koenig advised that the Electric Department completed the relocation of the 69 KV line, and staff was awaiting base paving and some additional moves from Verizon and Comcast to finish up that work. In response to Mr. Hutchison regarding the time frame required to complete the water tower north of the City, Mr. Koenig estimated that it would take approximately one (1) year to construct. Mr. Hutchison questioned how the City’s long-term system appeared based on the current increased demand for water at Calpine. Responding, Mr. Koenig advised members that Calpine block one (1) had been in operation all summer and the City had managed the demand of Calpine and the rest of the system with the existing well system and elevated storage tanks. He noted that there had been significant volume changes in the tanks. To Mr. Koenig’s knowledge, no complaints about pressure had been received across the City, which was good news. The additional tank at the Garrison Farm would take the City from about 3.75M gallons of elevated storage to 5.25M gallons, since the tank would hold 1.5M gallons. This would take care of all demand related to the future build-out of the GOTP. Mr. Koenig advised that the additional 1.0M gallons being discussed on the north end of the City would increase storage to 6.25M gallons. He explained that the purpose of the additional elevated storage was to allow for water supply for a fire in a worse case scenario. Mr. Koenig

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 17 stated that, from an everyday operating standpoint, the system would be over-built; however, the towers are built to allow for response to an instantaneous emergency or severe fire demand at the worst possible time during a hot summer. He advised members that after going through all the engineering calculations and building the systems to all of those variables, the end result is pretty significant additional elevated storage, and he anticipated that those features would be in place by the end of 2016. Mr. Koenig stated that if block two (2) of Calpine were built, a need for elevated storage was not anticipated; however, additional drilling for water resources was anticipated. He noted that money was set aside in FY 16 to try and identify the location of that next well resource, and staff would be meeting with the Department of Natural Resources and Environmental Control (DNREC) shortly to discuss how to proceed from a regulatory standpoint, and then hopefully begin an investigation in design and construction over the next few years. Mr. Koenig indicated that the system had generally performed very well this summer, even when there were days with high heat during the week. He noted that his office had not received the number of complaints that he felt might occur when the full load at Calpine was turned on. Mr. Koenig stated that the water treatment plant on Long Point Road was acting as the buffer to supply water to the energy block. He noted that there had been significant demands on the system without negative repercussions, noting that Calpine, the City’s power plant, and NRG Energy, Inc., had all been running at times. Mr. Koenig noted that there was a lot of water moving through the system currently, but this was good for the City for a number of reasons. In response to Mr. Blakeman regarding the fact that the new well was a shallow well as opposed to a deep well, Mr. Koenig stated that the deep Piney Point well at Schutte Park was the newest well constructed as a replacement of a former Piney Point well. The allocation was moved from one (1) point of the system to another point and the well was drilled at basically the same depth. Mr. Blakeman expressed his understanding that the City could not receive any more allocation for deep aquifer water. Responding, Mr. Koenig stated that the challenge was that the State wants the City to discontinue drilling in the Piney Point aquifer. Wells can be replaced, but they did not want to authorize significant new allocations. He advised that the State does not want to authorize additional allocations in the Cheswold aquifer because of the same issue, potential mining of the aquifer. Mr. Koenig explained that the concern about pumping from the Colombia aquifer, which is the unconfined aquifer out near Long Point Road, was that pumping that aquifer causes the potential intrusion of salt water, which would not be desired. He stated that when looking for the next well, the City may be in the Frederica aquifer, which is much deeper than the Piney Point well at about 250 to 300 feet. Mr. Koenig noted that there are many decisions to be made from a technical and administrative level before determining the next well. Staff had tried to develop the interconnections with Tidewater Utilities and other systems for drought protection and for the entire discussion about how to manage the resource. Mr. Koenig

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 18 explained that the State was now requiring farmers to obtain allocation permits, and that the table is heavily weighed in the agriculturalists’ favor. He indicated that agriculturalists’ demands for hundreds of thousands of gallons are typically granted; however, if the City makes similar requests, they typically begin a negotiating process begins. Mr. Koenig noted that the State may grant a portion of the request, but then asks the City to take a portion of the allocation from other areas. In the past two (2) years, if the City had allocation permits that permitted production at 500 gallons per minute but production had been 450 gallons for the last 10 years, the State had requested that the permit be reduced to 450 gallons, stating that they would grant the extra gallons elsewhere. Mr. Koenig indicated that the State is very stringent with the overall umbrella of the system. Mr. Koenig stated that there are approximately 22 wells in the entire system. If the City requested another permit or another well, adding a 23rd well would not mean that the State would take the City’s limit from 10 Million Gallons per Day (MGD) to 11 MGD; they may leave it at 10 MGD and just approve another well. He indicated that many discussions were going on internally to determine how to manage this resource. Mr. Koenig advised that drinking water is a valuable resource and noted that the State recognizes its value. He stated that the City of Dover is in the State growth zone, and, at the policy level, the State wants development to happen in a way that they term “on system.” Policies in years past have favored pushing developments and economic development to the municipalities, but this requires the appropriate allocations for water and sewer. Mr. Koenig indicated that it was somewhat of a moving target at the State to get all of those things to match up. Mr. Blakeman noted that there were 31 projects listed in the report in progress and questioned the likelihood of them being carried over to the next budget year. Responding, Mr. Koenig advised members that some were intended to be multi-year projects. He noted that Self-Contained Breathing Apparatus (SCBA) was ordered for the Fire Department which did not come in by June 30, 2015; therefore, this had to be carried over as a project in progress, and there was a handful of other projects that remained for similar reasons. He noted that some projects were simply behind and the City was not on target with every single project. Mr. Blakeman stated that staff had done a good job cutting down on the backlog and expressed a desire that projects would not build back up again. Mr. Koenig stated that funds for projects in the I & I funds do not dry up on June 30th, noting that these projects have to be rebudgeted, but funds are present. Mr. Anderson thanked Mr. Koenig for good progress at Woodcrest Drive and Buttner Street, noting that constituents from these areas had contacted him with a very favorable review and he had not observed or heard about any flooding problems recently there. Mr. Anderson stated that he was glad to see some of I & I projects moving forward because the infiltration costs the City a lot of money, and the more that can be done, the better.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 19 Mr. Anderson questioned whether Mr. Koenig was concerned that funds for some of the projects must be spent because of the possibility of the State trying to recapture unspent funds next year, noting that the State had tried to do this in 2008/2009. Responding, Mr. Koenig stated that his concern was with regard to State funding related to the street program. With the budget increases in FY 16, Council brought the City street program up to $1M. He felt it was important for the City to keep the community transportation projects tight administratively, in terms of getting them authorized, completed, and reimbursed. Mr. Koenig explained that the State legislature had indicated that Community Transportation Funds may be significantly cut next year, and this would affect the City’s ability to do some specially requested street projects. He noted an additional concern that if Municipal Street Aid were cut, the City would have to tailor back the street program from $1M to make up for some of this funding. Mr. Koenig indicated that this was not a concern for the FY16 budget but was a concern for FY 17. He indicated that if there were State revenue cuts to local governments, the City would be looking at capital project cuts and potentially operational cuts. Mr. Anderson indicated that he had heard talk about some devolution to local governments but no talk about money going with that. In response, Mr. Koenig stated his thought that this would be debated significantly over the next year. He indicated his hope that if revenues do go away, that this would occur on a horizon that the City can plan for rather than immediately, since the immediate pullback of those revenues would cause the City to reconsider some of the capital projects. Responding to Mr. Anderson regarding the reason for the delay on the Lincoln Park project, Mr. Koenig indicated that the money afforded for this project was related to design. He explained that there was a conceptual design for the project; however, one (1) of the reasons that the project had not progressed was because of the fairly significant construction cost and because no one had yet been identified who was interested in building in that area. Mr. Koenig stated that if a private developer was willing to take on some of this project, they may elect to construct the road or improvements privately, and they would not be under wage rate requirements. He advised members that a public-private partnership to build out the concept would likely not require the City to borrow money to go forward to construction. Mr. Koenig explained that the grant that the City received was for design and planning. In regard to the potential purchase of property, he felt the federal guidelines would become another obstacle that must be managed, since construction as a federal project would require a different set of rules than those for a private developer or if the City were to take on the land acquisition for it. Mr. Koenig stated that if the project was done through a grant, there are special rules for land acquisition, business relocation, and home relocation, and it would become a very burdensome project to undertake. Assistance would be needed from the Delaware Department of Transportation (DelDOT), including their expertise in land acquisition, to move it forward as a joint federal, state, and local government project. Because of the uncertainty about what would be done with this area, staff had not asked for construction money at this point.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 20 Mr. Anderson questioned how the new prevailing wage structure would benefit the City. Responding, Mr. Koenig advised members that the State relaxed some of the prevailing wage guidelines for public works projects related to Community Transportation Funds, and staff was waiting for written guidance. His understanding was that there was a new threshold at the State level for the kicking in of the State prevailing wage for community transportation. Mr. Koenig stated his belief that the threshold was approximately $250,000, noting that he needed to confirm this figure. He explained that a City road project valued at $100,000 funded solely with community transportation funds would be below the threshold. Mr. Koenig noted that this would help with projects such as the Inner City Cultural League, the Solid Rock Church, and some individual road projects, since the prevailing wage would not be required under the new rules, which would result in potential savings. The Committee recommended acceptance of the report as presented. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. TEA/NAES Report (June) The TEA/NAES Monthly Report for June 2015 was provided to members to enable them to monitor electric sales and revenues received, which will provide a better understanding of any fluctuations that occur and allow the opportunity to make improvements if deemed necessary. Mr. Scott Koenig, City Manager, noted that the monthly reports received in the 11th and 12th months of the year are the most important. He felt that the City had a pretty good year overall regarding its power supply and hedging program efforts. Referring to Page 13 of the report, he noted that year-to-date information, which reflects the 12-month period, indicated a budgeted gross load of 744,332 MW and the actual was 757,247 MW; therefore, the City sold more energy than staff was preparing in the budget. Mr. Koenig noted that the Total - Utilities Cost reflected that the City had budgeted $49.4M and actually spent $47.8M. The City’s load was higher than anticipated and the City came in under budget in power supply by about $1.5M. He reminded members that several years ago the City realized a multi-million dollar savings in this area because the City’s hedges were coming off and the City was able to buy power at a lower cost. There was a similar condition moving through this year, but there were some months that tended to fluctuate. Mr. Koenig noted that extreme cold weather during the winters of 2014 and 2015 resulted in some major swings in costs, and the City was able to overcome that over the 12-month period. He reminded members that the energy market is extremely dynamic, changing almost daily, which creates challenges in projecting for the future. Mr. Koenig advised members that hiring Mr. Harry Maloney, Electric Director, had provided additional perspective. He stated that Mrs. Donna Mitchell, Controller/ Treasurer, had been involved with this contract from the beginning and previously in the transition from PACE to TEA as the City’s energy management provider.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 21 Mr. Koenig reiterated that he was happy where the year ended up, noting that staff expected that things would tighten up over the 12-month period, and they had, but the City had been faring reasonably well. Responding to Mr. Hutchison as to how far out the City buys into the market, Mr. Koenig stated that the City was buying no more than five (5) years out and makes declining purchases over a five (5) year period. He stated that the City was just starting to purchase products for five (5) budget years out, which presents challenges in projecting the future. In response to Mr. Hutchison, Mr. Koenig confirmed that when buying five (5) years out, the City is generally locked in. He noted that there may be a unique opportunity to sell and a deal is not finalized until the date is attained; however, the City is, for the most part, locked in when committing to these purchases. Mr. Blakeman commented that if the City wanted to sell undesirable power, others would probably also find it undesirable. Referring to the $1.9M total listed for hedge transactions in the Executive Summary on Page 2 of the report, Mr. Blakeman questioned if these funds were paid in the PJM bill or paid separately as a check to another party. In response, Mrs. Mitchell explained that hedges are paid separately to somebody else. The City has counterparties, such as Constellation, Macquarie, and BP, and the City pays whomever it has the hedges with for the month. She indicated that TEA makes sure that everything matches up and forwards the invoices to the City for payment. Mr. Blakeman stated that he was having difficulty reconciling the purchase and cost information in the report, indicating that the Executive Summary on Page 2 listed a $1.8M purchase and energy charges of $898,169.44; however, the PJM bill for July was approximately $775,000, which was the amount that the City sent to PJM. He noted that the $1.8M purchase and $898,619.44 in energy charges were substantially higher than the $775,000 amount. In response, Mrs. Mitchell explained that the PJM bill reflects both sales and purchase transactions. When PJM is paid, the City pays them the net of the credits and the debits on the bill. The net at the end of the year should be the total of all the weeks’ bills, which is the final bill for the month. She indicated that on a weekly basis, it may go one way or another, reflecting a payment in week one (1) and a credit in week two (2). In the final week of the month, PJM provides a total bill that trues up all transactions, and the net of all debits and credits is what the City pays. Mr. Blakeman reiterated the problem that a total of approximately $1,866,000 was reflected in purchases and fees from PJM, but the bill came to $775,000. Responding, Mrs. Mitchell stated that the credits that the City receives for its load reduces what the City pays PJM.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 22 Mr. Blakeman stated that he would like to see an explanatory reference if the City is paying substantially less, because he was not able to reconcile the report with the bill. After additional discussion, Mrs. Mitchell referred to page 11 of the TEA report. She explained that the items included in Power Supply at the top of the report, such as the PJM - Energy, Congestion, and Losses and PJM - ARR, Transmission and Fees, and PJM - Capacity UCAP Obligated Purchased, reflected the purchases from PJM, such as the $1.8M total referenced previously. Mrs. Mitchell stated that the Power Generation Non-Production Revenue listed near the bottom of Page 11, listed on this spreadsheet as totaling approximately $930,666, reflected the net amount billed, such as the $775,000 mentioned previously. She explained that the $1.8M in the Executive Summary was based on the power supply in the top section and is not netting against the capacity credit. Mr. Blakeman indicated that this was his concern since the larger number was being used to calculate the cost of kWh or MWh of power, and if only an amount in the neighborhood of $775,000 was being paid, the cost per MWh should be lower than using the $1.8M. Mrs. Mitchell stated that, as presented on page 11, the power supply MWh cost is netted against the credit for power supply generation to offset the City’s credit, providing the net MWh cost, which is the true cost. Mr. Blakeman suggested that lower number would be a better number to put in the Executive Summary, as opposed to using the $1.8M as a calculation, to show the actual cost per MWh of purchasing power. Mrs. Mitchell explained that this is the power supply piece and stated the need to look at the terminology used by TEA. The generation credit is the City’s production credit piece. TEA provides amounts for the power supply, the generation credit, and the net cost for the month. Mr. Blakeman stated his belief that the City was actually paying $775,000, not $1.8M, and if the kWh’s from this report were divided to show the cost per kWh or MWh, a higher cost would be reflected than if the net number were used. His concern was that the City was reflecting a higher cost per kWh or MWh than if the $775,000 number, which he felt was the real number, were used. Mr. Blakeman felt that this was something that should be looked at. The Committee recommended acceptance of the report as presented. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 23 Updates Green Energy Funding and Programming Members reviewed details regarding Green Energy Funding and Programming. National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm Sewer Systems (MS4) Permit No update was provided. Garrison Oak Technical Park Project Updates Mr. Scott Koenig, City Manager, provided the following updates: City Infrastructure/Calpine Energy Center From a utility standpoint, projects at the Garrison Oak Technology Park (GOTP) would be coming to an end over the next couple of months and a final cost would be determined and reported to Council. Mr. Koenig expressed his belief that these projects were right about at budget; however, the electric relocation was about $50,000 under budget. He indicated that the City was beginning to see a return on its investments. The Calpine facility was occupied and producing energy out of block one, and Calpine was a large water user and fairly large sewer customer. It was Mr. Koenig’s belief that the Uzin Utz facility had received its temporary certificate of occupancy and was beginning to ramp up for a full operation shortly. He expected that these facilities would have opening dedications in September and October and staff was continuing to market the balance of the park, having committed to a sale for one (1) parcel in addition to the Uzin Utz and Calpine facilities. Mr. Koenig advised members that there was additional activity in the GOTP for those interested in relocating or building new businesses there and that staff was very happy with the GOTP’s standing in this regard. Mr. Koenig stated that infrastructure comes to a close, the FY 15 and FY 16 total City budgets were close in numbers. He noted that the operating budget was becoming more expensive and the capital budget decreased slightly as the City was progressing through a spike in cost associated with the development of the GOTP. In regard to the budget, Mr. Anderson questioned if the surplus would go toward the power supply, to pay back funds, or to the reserve. Responding, Mr. Koenig stated his belief that funds saved through the purchase of energy would go into the Rate Stabilization Fund, rather than the operating budget, to help with potential future increases or levelization of future power costs or power cost adjustments. In response to Mr. Anderson, Mrs. Mitchell confirmed that these funds were not accounted for in the budget that was just passed by Council. Dover Sun Park Mr. Scott Koenig, City Manager, reviewed a spreadsheet entitled “City of Dover Electric Revenue Fund - FY 15 - White Oak Solar Park Incremental Cost.” He advised members that numbers were provided through June 2015, and the incremental cost of the solar park to the City’s ratepayers was approximately

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 24 $909,000 for the year. Mr. Koenig stated that the City pays a premium for solar energy; however, it is required to diversify the City’s portfolio. He advised members that the challenge was how to make this work for the City in the long run. Mr. Koenig noted that there had been some instances during months with extreme temperatures when power coming off the solar park was cheaper on a monthly basis than what was being bought off the grid, which he had not expected. He advised members that the reality was, moving forward, that the City would have to invest more in solar and other renewable energy projects to comply with Renewable Portfolio Standards (RPS) standards and to diversify its portfolio. He noted that these costs would be higher, but this must be done to maintain the utility. The Committee recommended acceptance of the updates as presented. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. By consent agenda, Mr. Neil moved for acceptance of the Utility Committee Report, seconded by Mr. Cole and carried by a unanimous roll call vote. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - AUGUST 10, 2015 The Legislative, Finance, and Administration Committee met on August 10, 2015 with Chairman Hare presiding. African American Business and Workforce Inclusion Report (Economic Inclusion Study) by Delaware State University Center for Economic Development and Trade (Dr. Michael Casson) During their Regular Meeting of November 25, 2013, City Council considered a request from Mr. Clayton Hammond II, Delmarva Black Chamber of Commerce Chairman, for funding for the Delaware State University Center for Economic Development and Trade to conduct an economic inclusion study for the City of Dover. City Council approved the request to fund the Economic Inclusion Study in the amount of $6,000, as recommended by the Legislative, Finance, and Administration Committee. Dr. Michael Casson, Director, University Center for Economic Development and Trade (UCEDIT), reviewed a presentation of the African American Business and Workforce Inclusion Report for the City of Dover, Delaware. Dr. Casson thanked leadership for commissioning the study. He explained that Mr. Bill Neaton, Economic Development Manager, and the City’s Economic Development Office staff were instrumental in moving this process forward and showing leadership pertaining to the engagement of the African-American population in the City of Dover.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 25 In terms of the importance of an inclusion study, Dr. Casson stated that at this time last year a need was laid out to address the African-American community so that this community could be seen to grow economically, socially, and professionally. He stated that the intent was not to exclude any other populations within the City, but to look particularly at potential areas of growth in business and workforce development in the African-American community. Dr. Casson noted that when all populations progress at their optimal level, there is economic growth, cities become more competitive, and there can be movement forward as a city. Dr. Casson explained that the basis for the study was a questionnaire that was presented to the City’s Economic Development Office, and he reviewed some of the questions included. He indicated that the questionnaire looked at resources pertaining not only to African-Americans but to the total population, noting that the African-American population is a part of the total population. Dr. Casson stated his understanding that no exclusionary practices were happening; however, he expressed the desire to see what mechanisms may trigger more participation among the African-American community as opposed to other populations. Dr. Casson reviewed statistics reflected under Dover’s African American Population at a Glance. Dr. Casson stated that Data Driven Decision Making (DDDM) should be used as a basis to ensure effectiveness across programs, services, and resources. He noted the importance of collecting sound data and utilizing that data to make informed decisions. Dr. Casson stated that it was important to make sure that the initiatives, practices, and actions put forth are optimizing resources and funds when there are budget constraints. Dr. Casson reviewed the steps of the DDDM “Cycle of Inquiry,” emphasizing that this was a dynamic process and adjustments would be made based on the information collected during that process. He indicated that starting to think about how to effectively collect this data for the African-American community would be the number one (1) priority. Dr. Casson stated that commissioning the economic inclusion study was a very important first step in this process, and the next important step would be an inclusion plan. This plan would take some of the points from the inclusion study, bring together the stakeholders, and begin to create strategies around engaging the African-American community. In reviewing the recommendations from the study, Dr. Casson indicated that the chief recommendation was the need for a comprehensive inclusion plan. This would entail pulling together a steering committee of stakeholders to delve deeper into the African-American small business community and the workforce community, determine what the needs are, and begin to devise action items around those needs.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 26 He emphasized the need to employ DDDM to ensure that the strategic plan and the action items that come forth from the inclusion plan actually reach the target population. In response to Mr. Anderson, Dr. Casson explained that the unemployment statistics included in the report were Bureau of Labor Statistics (BLS) projections, indicating that they were five (5) year projections based on the 2000 census. He stated his belief that the information was from the American Community Survey. Mr. Anderson noted the 16% unemployment rate for African Americans as a percentage of the total labor force and stated that the Hispanic population had approximately doubled in the last five (5) years. Dr. Casson stated that the Hispanic population had grown by 9%. He indicated that the African American population had increased by approximately 3% to 4%, and the white population had decreased by 11%. Responding to Mr. Anderson, Dr. Casson confirmed that these were not absolute numbers but a percentage of City population. Mr. Anderson noted that African American businesses accounted for approximately 8.7% of the businesses in the State. He stated that African Americans represented approximately 40% of the City’s population but only 12.7% of the businesses. Noting that he would have expected the business figure to be around 20% as a percentage of population, Mr. Anderson inquired what Dr. Casson would attribute this disparity to. Responding, Dr. Casson stated his belief that this was due to the processes and protocols in place for African-American small businesses to engage resources and services for development. He felt that this might be an area for growth, noting that if these resources and services were present and were not being utilized for some reason, perhaps the proper communication channel was not being used. Dr. Casson noted that the City was above the State average in African American businesses, but there was still a disparity based on population. Noting that there was a propensity or taste among the African-American population for entrepreneurship, Dr. Casson stated the question was how to determine what processes were in place to ensure this. For example, Dr. Casson questioned how the City’s Economic Development Office could oversee data collection or track movement as it pertains to African Americans who are interested in the development of small businesses. If this movement could be tracked, these potential business persons could be directed toward more optimal paths. Dr. Casson indicated that sometimes a path may be followed that leads to stagnation, and from there a business never grows or develops. Mr. Anderson questioned if being more focused in getting the message out would help the general population as well. He noted that the purpose was not to direct government money to any particular group, but to make sure that the whole population is served and that Dover is growing as a City.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 27 In response, Dr. Casson confirmed that it was important to ask what was being done for the general population as a whole. He indicated that if this question were answered, it would be possible to understand if there was information flow, if services were available, and if these services were reaching the general population, and then to find out why the African-American population was not getting this information. Dr. Casson stated, from a general perspective and through DDDM, it could be said, for example, that there was a program for business technical assistance and the African-American population did not attend. Questions could then be asked about the reasons why, such as whether it was due to the marketing or a lack of knowledge or information as it pertains to a business. He felt that by starting there, efforts could then be made to begin to dissect not just the participation of the African-American community but all populations in the City of Dover, noting that the Hispanic population was growing. Dr. Casson stated the need to look at the broader area and then begin to pinpoint why certain populations were not getting the services that they need. Noting that there are budgetary constraints, Dr. Casson stated the importance of getting strategies and action items in place that would give the highest yield. This would be done through DDDM, through development of an inclusion plan, and by drilling deeper into the questions being asked. Dr. Casson reiterated that the question was what the current process was for engaging the public and the African-American community. Mr. Anderson noted that strategic planning would be discussed by the Parks, Recreation, and Community Enhancement Committee. Mr. Hutchison stated that he was impressed with the information that had been gathered and asked if the number of students graduating versus those dropping out of high school was being looked at from an economic development and workforce perspective. Responding, Dr. Casson stated that this would go directly to the point of DDDM. He questioned where those students who were dropping out were going and what workforce needs in the City could be filled and addressed. Mr. Hutchison expressed his opinion that this information could be helpful in the future. Mr. Sudler questioned what one (1) of the major issues was that was identified by the African-American business owners in the downtown area in regard to conducting business in the City of Dover, or an issue related to engaging, encouraging, or advocating for individuals of African-American, Hispanic, or minority descent. In response, Dr. Casson advised members that this study was actually focused on the services and programs that were coming out of the City. Mr. Sudler questioned if a survey could be conducted or if questions could be asked to get current feedback from African-American business owners and minority owners as a whole. Dr. Casson stated that this request went directly to the recommendations of the study in terms of the inclusion plan. He indicated that this would bring the

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 28 stakeholders to the table to talk about the strategic plan and the focus for addressing some of the needs pertaining to African-American business and workforce development. Dr. Casson encouraged members to consider the economic inclusion plan, which would include the type of surveys that Mr. Sudler mentioned to gather information and find out why African Americans were or were not being engaged. The Committee recommended acceptance of the report as presented. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. Request to Waive Demolition Liens - 27 North New Street and 45, 67, and 101 South Queen Street Mr. Scott Koenig, City Manager, advised members that the City had been working in the Downtown Development District (DDD) to improve a number of different components in this area and a number of structures had been demolished there over the last few years. Central Delaware Habitat for Humanity, Inc. had offered to purchase four (4) properties from Dr. Joe Burden, Jr. Under the proposal, the liens would be transferred from Dr. Burden to Habitat, and Habitat would then pay the City of Dover $7,500 for each of the four lots (4), for a total of $30,000. The subject properties were 27 North New Street and 45, 67, and 101 South Queen Street. Each of the properties had been encumbered by a demolition lien due to prior dangerous building declarations. A summary of the offer and associated write-off amounts was as follows: Address Offer Price Total City Write-Off City's 2015 Lien Amount Amount Assessed Land Value 27 N. New Street $ 7,500 $ 22,274.97 $ 14,774.97 $ 13,100 45 S. Queen Street $ 7,500 $ 13,862.18 $ 6,362.18 $ 11,900 67 S. Queen Street $ 7,500 $ 14,348.46 $ 6,848.46 $ 13,800 101 S. Queen Street $ 7,500 $ 15,684.02 $ 8,184.02 $ 13,400 Totals $ 30,000 $ 66,169.63 $ 36,169.63 Mr. Koenig advised members that, while the write-off would be substantial, the long term benefit of the proposal outweighed the financial impact of this write-off. Mr. Koenig stated that it was staff’s strong belief, from an administrative standpoint, that transferring this property would be a good thing for the City of Dover. He noted that the City had preached home ownership in this area and Habitat would virtually guarantee long-term home ownership.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 29 Staff recommended authorizing the properties to be transferred from Dr. Joe Burden, Jr. to Central Delaware Habitat for Humanity without collecting the City's liens against the properties in exchange for a payment of $30,000 from Central Delaware Habitat for Humanity ($7,500 per parcel). In response to Mr. Shevock regarding whether Dr. Burden owned any other properties in the City, Mr. Koenig stated that Dr. Burden owned a substantial amount of property within the City. Responding to Mr. Shevock as to whether either the write-off or the total lien amount could be transferred to Dr. Burden’s other properties and attached for payment, Mr. Koenig stated his belief that this could not be done. He expressed his opinion, in the larger context of dealing with distressed properties, that this would not be a good precedent to start and was unsure if the City could legally do this. Mr. Koenig stated that staff had talked to Mr. William Pepper, Deputy City Solicitor, about this particular transaction and there was no legal reason that the City could not transfer a lien from one (1) property owner to another and then forgive the lien. Mr. Koenig advised members that Dr. Burden had been working with staff and had paid all of his FY 15 taxes. He stated his belief that Dr. Burden had paid FY 16 taxes on all but the subject properties; therefore, progress had been made in a number of areas. Mr. Koenig indicated staff’s belief that this land transfer would clear the water in some cases and provide a fast forward to home ownership on these four (4) lots. He stated that if the City continued to pursue the liens and forced a tax sale, there would be no guarantee that those purchasing the properties would occupy them, as they could be rentals. Mr. Koenig reiterated, under the proposal, that the City would be virtually guaranteed home ownership. Mr. Sudler stated that he was glad that Dr. Burden and the City of Dover had reached an understanding and agreement and were working together. The Committee recommended approval of Staff’s recommendation to authorize the properties to be transferred from Dr. Joe Burden, Jr. to Central Delaware Habitat for Humanity without collecting the City's liens against the properties in exchange for a payment of $30,000 from Central Delaware Habitat for Humanity ($7,500 per parcel). By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. Disposition of City Owned Land – Property Located at 710 and 715 Slaughter Street Members were informed that the City of Dover acquired properties located at 710 and 715 Slaughter Street at a monition sale due to liens for taxes and demolition expenses. Mr. Scott Koenig, City Manager, stated that these were excess properties, as the City had no use for them and would be better served by the properties being redeveloped and restored as taxable properties.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 30 Members reviewed the details regarding these properties as follows: Address Land Area City Expenses and City's 2015 Other Charges Assessed Land Value 710 Slaughter Street 0.1722 Acres $12,462.50 $39,400 (7,500 sq ft) 715 Slaughter Street 0.1079 Acres $8,653.75 $38,700 (4,700 sq ft) Mr. Koenig stated that the City had been in an active demolition phase for some time and was prepared to start releasing some properties for redevelopment. He advised members that these two (2) properties lie outside the City’s Downtown Development District, and the Central Delaware Habitat for Humanity, Inc. had not placed a high priority on them. Mr. Koenig stated that it was Staff’s belief that a higher market value could be recovered using the “Standard Method of Disposition” to dispose of the properties, either through sealed bid or auction, in hopes of recovering in excess of the demolition liens associated with them. Staff recommended the following: 1) determining that the subject properties are excess properties; and 2) authorizing the City Manager to dispose of the subject properties using the “Standard Method of Disposition” of the Procedure for Sale and Disposition of Real Property. The Committee recommended approval of staff’s recommendation. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. Proposed Ordinance #2015-13 Amending Appendix B - Zoning, Article 3 - District Regulations, Section 2 - General Residence Zones (RG-1 and RG-2); Article 4 - Zoning Bulk and Parking Regulations, Section 4.2 - RG-1 (General Residence Zones); and Article 5 - Supplementary Regulations, Section 1 - Supplementary Regulations Applying to Residence Zones Mrs. Ann Marie Townshend, Director of Planning and Community Development, explained that proposed Ordinance #2015-13 was one (1) of the implementation measures for the City’s Downtown Development District program and the Restoring Central Dover plan. One (1) of the measures called for in the Restoring Central Dover plan, as well as a number of other planning documents that preceded it, was to allow flexibility of housing styles within the downtown area. Mrs. Townshend advised members that the downtown neighborhoods were largely zoned RG-1 (General Residence Zone). The proposed ordinance would allow townhouses and duplex dwellings as a conditional use. She indicated that several restrictions were included to make sure that these dwellings would be on individual lots. The

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 31 ordinance also stated that no more than four (4) dwelling units would be allowed in a group of townhomes and there would be separation between groups of townhomes. Shared access or access from the alley would be encouraged when appropriate. Referring to Lines #101-104 of the proposed ordinance, Mrs. Townshend stated that the language was changed so that multiple dwellings, which is another term for apartments, would be permitted only in the RG-2 (General Residence Zone) district, not in the RG-1 district. She noted that this addressed one (1) of the challenges that Staff had been dealing with for a number of years. As of 2006, the conversion of homes to apartments was no longer allowed, but the ordinance amendment would make it clear that apartments would not be a permitted use in the RG-1 zone, and any such use there would be legal nonconforming. Mrs. Townshend advised members that additional administrative waivers were included in the ordinance. One (1) would allow minor lot line adjustments among a finite piece of land as an administrative process as long as it meets the bulk requirement, the minimum lot size, and the minimum lot width. Mrs. Townshend noted that many lots in the downtown area do not meet the requirements; therefore, there was a need to go to the Board of Adjustment just to reapportion existing land. She explained that Section 2.6 (b), beginning on Line #152 of the ordinance, would allow administrative discretion to make these adjustments if the number of lots was not being increased. Mrs. Townshend explained, for example, that there may be three (3) lots that are together and that have widths of 20 feet, 30 feet, and 25 feet. This provision would allow these lots to be distributed more evenly without having to go to the Board of Adjustment. Mrs. Townshend advised members that the waiver recommendation in Section 2.6 (c) on Line #158 would allow parking surfaces other than hard-paved, dust-free surfaces, as long as those parking areas were located in the rear yard. She explained that there were many areas downtown where people were parking on the grass or dirt. It was being suggested that staff be granted administrative discretion to allow stone in the rear yard if these areas were off an alley. Mrs. Townshend stated that staff was looking at the bulk standards, which are the lot area and lot width, and bulk standards were proposed that would be more compatible with what was in the area rather than being more suburban in nature. In reference to Line #194, Mrs. Townshend explained that an infill lot is a vacant lot in a developed area. She stated that supplementary regulations would be amended to develop infill standards that would make it clear that on an infill lot, sidewalks, some degree of landscaping, and a primary façade that fronts on the street would be required. Mr. Townshend stated that, as an amendment to the Zoning Ordinance, the proposed ordinance would go to City Council for First Reading, to the Planning Commission for a public hearing, and then would return to City Council with a recommendation

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 32 from the Planning Commission for a public hearing and final action. She noted that there may be minor amendments during that process, but she did not expect significant changes. In response to Mr. Sudler, Mrs. Townshend stated that recycled asphalt that is tamped and packed would be sufficient for alternative rear parking under the ordinance amendment. Responding to Mr. Hutchison regarding how many people can live in a townhouse, Mrs. Townshend stated that the City does not regulate this number. She explained that no more than five (5) unrelated people can live in any type of single-family dwelling, whether attached, detached, or semi-attached. She noted that staff planned to review all residential zones and some of the definitions that go with them in the next year or so. Mrs. Townshend indicated that the provision regarding five (5) unrelated people can, at times, create problems and Staff planned to look at how other jurisdictions had treated this. Mr. Hutchison stated that he supported the concept; however, he cautioned that Staff should be very careful moving forward in this regard, noting that five (5) people can mean five (5) cars. In regard to Lines #172-#173 referencing lot width (ft.) per dwelling unit, Mr. Anderson questioned if this referred to the total lot width. In response, Mrs. Townshend stated this referred to the width of the house plus the land that goes with that house. For example, noting that each house in a duplex has a side yard, she stated that the lot width would include the side yard plus the house area. Mrs. Townshend stated that townhouses do not have side yards, so the lot could not be narrower than a 20-foot townhouse. Responding to Mr. Sudler, Mrs. Townshend stated that a 20-foot wide townhouse would not need 40 feet of parking but would need one (1) off-street parking place. She indicated that the proposed ordinance would encourage access off the alley and preserve the on-street parking. In this way, the rhythm of the downtown neighborhoods would not be so intersected with driveways. Mrs. Townshend noted that staff would have to deal with the definition of family when reviewing the residential zones. In response to Mr. Sudler, Mrs. Townshend stated that the size of the average parking space for one (1) individual would be 9 feet by 18 feet. The Committee recommended adoption of proposed Ordinance #2015-13. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. (The First Reading of the ordinance will take place during the latter part of the meeting.)

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 33 Semi-Annual Review - Statistics Regarding Jobs and Businesses Gained and Lost in the City of Dover Since January 2015 The Committee deferred this item until the next meeting. By consent agenda, Mr. Neil moved for approval of the Committee's recommendation, seconded by Mr. Cole and carried by a unanimous roll call vote. By consent agenda, Mr. Neil moved for acceptance of the Legislative, Finance, and Administration Committee Report, seconded by Mr. Cole and carried by a unanimous roll call vote. DISCHARGING THE AD HOC FINANCIAL AND OPERATIONAL ADVISORY COMMITTEE During the Regular Council meeting of November 12, 2013, the Ad Hoc Financial and Operational Advisory Committee members were appointed to one (1) year terms to expire November 10, 2014. The Committee was created to advise the Legislative, Finance, and Administration Committee, who would in turn advise City Council as a whole on operations, financial issues, and organizational structure within the City of Dover. The Committee met four (4) times, the last time being April 17, 2014, and had since become inactive. It was recommended that the Ad Hoc Financial and Operational Advisory Committee be formally discharged. Mr. Anderson expressed concern with discharging the committee without receiving their final report. Responding, Mr. Slavin stated that he reached out to the chair of the committee and they indicated that a final report would not be forthcoming. Mr. Anderson expressed hope that the new committee of staff and City Council members that will be reporting on cost savings in government will do due diligence and meet soon. Mr. Anderson moved to discharge the Ad Hoc Financial and Operational Advisory Committee. The motion was seconded by Mr. Sudler and unanimously carried. FIRST READING OF PROPOSED ORDINANCE #2015-13 AMENDING APPENDIX B - ZONING Council President Slavin reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or could be obtained from the City Clerk's Office. Since the ordinance amends the Zoning Code, a public hearing is required. Staff recommended referral of the amendments to the Planning Commission on September 21, 2015 and that a public hearing take place during the Council Meeting of October 12, at 7:30 p.m., at which time, final action by Council will take place. Mr. Anderson moved to refer the amendment and set a public hearing before City Council for October 12, 2015 at 7:30 p.m. as recommended by staff. The motion was seconded by Mr. Neil and unanimously carried.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 34 In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Zoning Ordinance Amendments as read by the City Clerk, by title only, as follows: < Proposed Ordinance #2015-13 Amending Appendix B - Zoning, Article 3 - District Regulations, Section 2 - General Residence Zones (RG-1 and RG-2); Article 4 - Zoning Bulk and Parking Regulations, Section 4.2 - RG-1 (General Residence) Zones; and Article 5 - Supplementary Regulations, Section 1 - Supplementary Regulations Applying to Residence Zones ANNEXATION/REZONING REQUEST/FIRST READING OF PROPOSED ORDINANCE #2015-14 A request was received for annexation and rezoning of properties located on the easterly side of Nixon Lane consisting of .5171+/- acres (Lot 1) and 121 Acorn Lane, consisting of .4609+/- acres (Lot 2), owned by Paul C. Phillips and Theresa HoShue. This property is currently zoned RS-1- Single Family Residential (Kent County zoning classification) and the proposed zoning is R-8 - One Family Residential (City of Dover zoning classification). Staff recommended that the request be referred to the Utility Committee on September 14, 2015; to the Planning Commission on September 21, 2015; and that a public hearing be set for October 12, 2015 at 7:30 p.m. (Tax Parcels: ED-00-068.19-01-25.00-000 (Lot 1) and ED-00-068.19-01-25.01-000 (Lot 2); Council District: 3; Planning Reference: AX-15-01). Mr. Hare moved for referral, as recommended, seconded by Mr. Anderson and unanimously carried. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of proposed Ordinance, as read by the City Clerk by title only, as follows: ORDINANCE #2015-14 AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTIES LOCATED ON NIXON LANE AND AT 121 ACORN LANE. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Sudler announced that there will be a second 4th District Quarterly meeting in partnership with Dover Community Action Forum (DCAF) and Mount Zion AME Church and Social Action Commission on Tuesday, September 8, 2015 from 7:00 p.m. to 9:00 p.m. at the Mount Zion AME Church, 101 North Queen Street. He stated that the topic is the current form of government versus the proposed strong mayor/city council form of government and encouraged all residents from all districts to participate. Mr. Lewis announced that the 2nd District will be having a community meeting on Saturday, September 12, 2015 at 2 p.m. at Victory Christian Fellowship, 18 Greenhill Avenue. The meeting is being held to hear the concerns of the constituents in the 2nd district. Mr. Anderson announced that the Kent County Economic Summit would be held on September 22, 2015 at Delaware Tech. He noted that it is an important event and encouraged members of the city and the business community to be well engaged in the summit.

CITY COUNCIL MEETING OF AUGUST 24, 2015 PAGE 35 Mr. Sudler announced that, as a newly elected Council person, he is very proud of the City Manager, the Department Head, the City Planner, and all the City officials and State legislators who participated in the Lincoln Park and Simon Circle walk through the previous Saturday. He noted that they not only had a really good time, they were also able to identify issues that can be rectified. Mr. Sudler especially thanked 1st District Councilman Hosfelt and Council President Slavin for taking on a role of leadership and keeping them together and focused. He stated that he feels very proud to be a City Councilman and he hopes that they continue the momentum and continue to function as one, united. Mr. Hutchison announced that the State Firemen’s Parade would be held on September 19, 2015 from noon to 4:00 p.m. beginning in front of Legislative Hall. He also announced that the Dover Fire Department will have open house on October 10, 2015 beginning at noon. Mr. Sudler moved for adjournment, seconded by Mr. Hosfelt and unanimously carried. Meeting adjourned at 8:17 P.M. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of August 24, 2015, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2015\08-24-2015.wpd

DOVER HUMAN RELATIONS COMMISSION The Dover Human Relations Commission (DHRC) meeting was held on May 27, 2015 at 5:15 p.m. with Vice Chairman McGiffin presiding. Members present were Mr. Henderson, Mr. Roach (arrived at 5:29 p.m.), Mr. Ruane, Mrs. Sadusky (arrived at 5:17 p.m.), Ms. Smith, and Ms. Stewart. Ms. Hicks was absent. AGENDA ADDITIONS/DELETIONS Mr. Henderson moved for approval of the agenda, seconded by Mr. Ruane and unanimously carried. Election of Commission Chair Mr. McGiffin advised members that Chairman Cecil Wilson had resigned from the DHRC and it would be necessary to elect a new Chair. Mr. McGiffin moved to nominate Ms. Smith to serve as Chair, seconded by Mr. Ruane and unanimously carried. Mr. Henderson moved to close nominations, seconded by Mr. Ruane and unanimously carried. By unanimous consent, Ms. Smith was elected to serve as Chair of the DHRC. Ms. Smith expressed her appreciation for being entrusted with the role of DHRC Chair and stated that she would do her best to serve members and the community with integrity and ensure that every voice is heard. Mr. McGiffin indicated that he would be happy to continue to serve as Vice Chairman. Discussion - Recent Events Involving the Dover Police Department Maj. Marvin Mailey, Deputy Chief of Police, advised members that a couple of weeks ago a video was released of an arrest made by Officer James Webster on August 24, 2013. Maj. Mailey indicated that a Use of Force Report is generated anytime an officer uses force during the course of an arrest and the City of Dover Police Department had been in possession of the videotape since the onset of this report. He advised members that at the time of the incident, Mr. James Hosfelt was serving as Chief of Police, current Police Chief Paul Bernat was a Major in the Department, and Maj. Mailey had been working in the Department’s Internal Affairs Division. Maj. Mailey explained that he had done the investigation himself and, although the details of the investigation were protected under the Law-Enforcement Officers’ Bill of Rights, it was found that Officer Webster had violated policy. He was punished appropriately and was suspended for an undisclosed length of time. Maj. Mailey stated that Officer Webster was retrained and put back to work as part of the closure of the investigation. Maj. Mailey stated that when the incident was being investigated in 2013, the videotape was shown to the State Attorney General's Office, who presented it to a grand jury. The grand jury elected not to charge Officer Webster at that time. It was also presented to the U. S. Department of Justice (DOJ) in Wilmington, where it was reviewed. No wrongdoing was seen and no charges were pursued. Maj. Mailey assured members that all of the information that the Dover Police Department could provide from a prosecutable standpoint, as far as their investigation, was provided because the

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 27, 2015 PAGE 2 Department investigated the incident criminally as well as internally. He explained that an internal investigation is separate from a criminal investigation. During an internal investigation, an officer is compelled to answer questions that they would not normally answer during a criminal investigation since they would be invoking their Fifth Amendment right. Maj. Mailey stated that the U.S. Department of Justice passed on prosecuting the case and Officer Webster returned to work. Maj. Mailey advised members that this matter was brought to light again when a law suit was subsequently filed by Mr. Latif Dickerson and the American Civil Liberties Union (ACLU) became heavily involved. During the course of this civil suit, the videotape was deemed non-confidential by the judge. Maj. Mailey stated that it became evident that the video was going to be released at some point, and the City reached an impasse in negotiations with the ACLU as to how and when this would occur. He explained that the ACLU was threatening to release it before the City could prepare residents for what might happen. Maj. Mailey noted that it was desired to avoid, in Dover, events similar to those that had recently occurred in Ferguson, Missouri; Baltimore, Maryland; and all across the United States. Maj. Mailey explained that the City contacted and met with the National Association for the Advancement of Colored People (NAACP), showed them the videotape, and informed them that the City was aware of the event. It was explained that the Police Department had investigated the incident and posed it to two (2) individual law enforcement agencies, the DOJ and the State Attorney General’s Office, who passed on prosecution. Maj. Mailey stated that the NAACP was advised that the City did not try to hide the incident and acknowledged that what Officer Webster had done was wrong and his actions were not condoned in Dover. Maj. Mailey indicated that the City made the NAACP aware of everything that potentially could come out of this videotape. Maj. Mailey advised members that the NAACP had questions which the City answered, and the City and the NAACP worked together to a point. He stated that Mr. Lamar Gunn, President of the local chapter of the NAACP, did not want the City to release the videotape because he feared backlash in the community in the way of protests, demonstrations, and destruction of property, which Maj. Mailey stated did not occur. He indicated that people in the community were not happy about it, as reflected in posts on the internet and the Police Department’s website as well as calls made to the Police Department; however, they were not upset to the point of rioting or demonstrating. Maj. Mailey indicated his belief that this was because there had been closure to what happened, noting that the Attorney General’s Office reopened the investigation, the videotape was shown to another grand jury, and Officer Webster was charged. Maj. Mailey stated his understanding that Officer Webster’s trial date would be coming up on May 28, 2015, noting that he was currently suspended without pay from the Dover Police Department pending the criminal case. Maj. Mailey stated that the Dover Police Department’s investigation had been completed in 2014 when the case was referred to the two (2) agencies and discipline was imposed. Responding to Ms. Smith, Maj. Mailey stated his belief that the reason this issue resurfaced was due to the civil lawsuit filed by Mr. Dickerson, noting that the possibility of the videotape being released probably contributed.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 27, 2015 PAGE 3 For clarification, Mr. McGiffin explained that on the criminal side of the law, the Dover Police Department went to the State prosecuting authority, who initially determined to take no action. The Federal prosecuting authority also investigated and decided to take no action. The new State Attorney General then decided to take another look at it and, this time, the State decided to take prosecutorial action, all of which was on the criminal side of the law. On the civil side of the law, Mr. Dickerson and the ACLU of Delaware decided to take civil action. Mr. McGiffin informed members that there were two (2) different cases on two (2) different tracks; the government deals with the criminal track, but the civil track is handled by Mr. Dickerson or the ACLU on his behalf. Mr. McGiffin stated that this item had been placed on the agenda because he felt it important for the DHRC to acknowledge that this event took place and the Commission did not have a role in the City’s response to it, stating that the DHRC was not asked for advice or comment. Mr. McGiffin felt that this was the kind of issue that the DHRC should be able to address when the Commission matures as an organization, and that members should be in the loop when something like this happens. Maj. Mailey advised members that former DHRC Chairman Wilson was aware and sat in on one (1) of the meetings just prior to the videotape being shown. In response to Mr. Ruane, Maj. Mailey indicated that the Use of Force Policy is in the Dover Police Department’s rules and regulations and policy manual, stating his belief that this information would be available to the public. Maj. Mailey advised members that the behavior seen on the videotape, as far as a kick to the head, was outside of the policy and was not what officers are trained to do. He indicated that the Department has a continuum with respect to the use of force that progresses from voice inflection through a hands technique for grasping people, the use of taser and pepper spray, up to the use of lethal force. In response to Mr. Ruane about training for the new officers that were being hired at the Police Department, Maj. Mailey confirmed that these officers would obtain basic knowledge about use of force from State training. When they come to the Dover Police Department, they would go through a field training tour with another seated officer. Maj. Mailey explained that they would go over related policies, procedures, and regulations as part of that orientation and training. In response to Mr. Ruane, Maj. Mailey confirmed that this particular officer had undergone that training and then was retrained when he returned to active duty on the force. He informed members that officers undergo training once per year, which he compared to continuing education, noting that they are re-certified in CPR and review criminal law. Maj. Mailey stated that they may also go over how to deal with the public, verbal communication skills, safe and legal traffic stops, avoiding profiling, integrity classes, etc. In response to Ms. Smith as to whether Officer Webster’s discipline included non-payment, Maj. Mailey stated that Officer Webster had been placed on paid administrative leave up to a certain point in the process when discipline took over. Maj. Mailey could not speak to why Officer Webster

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 27, 2015 PAGE 4 was disciplined or whether or not he was paid during his punishment time since this was part of the Law-Enforcement Officers’ Bill of Rights; he could only say that Officer Webster was disciplined by the agency. Mr. McGiffin expressed his hope that this event would show members that there is a need to increase the DHRC’s profile as a commission and develop credibility. He felt that this would be done through the committee work that the Commission had agreed to do, noting that this would expose everyone in the City to the DHRC. Mr. McGiffin stated that the DHRC’s research project would involve interviewing people, making online surveys available and offering focus groups for discussion of diversity issues, and the police would also be asked to cooperate in this regard. The DHRC would work with all of the various City agencies. Mr. McGiffin hoped that if there were another similar situation in the future, people would look to the DHRC. He expressed his opinion that the DHRC should recommend that the City formally include the DHRC in their plan to deal with emergencies of this nature so that the Commission can do what it is charged with and wants to do. In response to Mr. Ruane, Maj. Mailey stated that Chief Bernat had taken leadership and proactively held meetings in regard to this incident, and the Mayor was also involved. Mr. Ruane suggested, as the new Chair of the DHRC, that Ms. Smith look for an opportunity to speak with the Mayor and the Police Chief about who the DHRC is and what their role might be. He advocated using this incident as an example and asking that the City include the DHRC when inviting parties to public meetings to address these situations proactively. Mr. Henderson stated that other ad hoc committees, religious communities, and ministers should not be overlooked, noting that he had seen this approach used in Baltimore and other cities. He advised members that Dover’s Interdenominational Ministerial Alliance (IMA) was very proactive. Mr. Roach stated the importance of the Police Department building rapport within the community. In response to Ms. Smith regarding how the DHRC could support and strengthen its relationship with the Police Department, Maj. Mailey suggested that members do a ride along with officers to see the complaints they respond to and how they interact with the public. He concurred with Mr. Roach that more officers were needed walking in the community and stated that a program had been started to have officers walk through neighborhoods as part of extra duty assignments. He indicated that this was working in Wilmington and felt it would work in Dover. Maj. Mailey advised members that the City’s police cadets would be working in the downtown area, the Dover Public Library, and in neighborhoods. Maj. Mailey stated that for many years the Police Department had been forced to do more with less and had not had the personal contact needed since they were occupied with going after those who were getting out of line. He indicated that if officers had more time for inter-personal communication, there would be less misunderstanding. Maj. Mailey advised members that, just as in other professions, there are good and bad police officers; however, he assured members that bad officers in Dover would not last long because there are corrective measures in place. Maj. Mailey

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 27, 2015 PAGE 5 stated that the Dover Police Department offers a Citizens’ Police Academy for a couple of weeks over the summer that allows citizens to learn about how the Department operates, what is done during the course of drug and burglary investigations, community policing, and the Department’s social media program. He noted that the social media program had helped the Department reach out to the community on a lot of fronts, noting that the Dover Police Department was featured in a recent YouTube video, and there was a similar follow-up video as well. Maj. Mailey invited members to tour the Police Department and meet the officers. He stated that it was important for officers to get out and have fun with the community, so the community and Department could get to know one another. Ms. Smith requested that the DHRC be informed when the Citizens’ Police Academy is held. Ms. Smith stated that the purpose of inviting someone from the Police Department was to create an awareness that the DHRC was not at the table in regard to the incident that occurred, discuss why this was the case, and find out how to get to the table. She stated that she would be happy to meet with the Mayor and Police Chief and invited members to join her to find out what was needed to solidify the relationship and create more synergy. Ms. Smith stated that the DHRC would have no power unless they had people behind them, and questioned how to get a greater following, noting that, currently, there were only eight (8) total people involved. She felt that once the Commission’s constituents come to recognize and respect them, the DHRC would have power and she requested members for feedback in this regard. Mr. Roach indicated that members attend certain community events or meetings individually, and felt it important for members to attend some of these occurrences together to show that the Commission is unified, noting that this might bring about support. In response to Ms. Smith as to the specific target audience and types of events, Mr. Henderson stated that last week he attended a meeting with Fourth District Councilmen Anderson and Sudler at the Solid Rock Baptist Church. In regard to the police videotape incident, Mr. Henderson expressed his belief that the DHRC was not invited to the table because others were busy trying to put the fire out, but stated the need for the DHRC to make their own presence. Mr. Henderson felt that the DHRC’s presence should be in Districts 3 and 4 in various meetings and functions and with various churches. Mr. Ruane noted that there was a recent shooting in District 2. Mr. Roach stated the need to be there for everyone, since the sensitivity and importance of various issues may be subjective. Ms. Smith questioned how to pinpoint those events that the DHRC needs to attend as a unit and also ensure that it is a diverse group of people, how to communicate with one another that this is where members need to be, and what the DHRC’s agenda would be. She stated the need to be strategic in

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 27, 2015 PAGE 6 identifying whether the target audience would be at the grass roots or upper echelon levels. Ms. Smith reminded members that they had previously discussed partnering with groups of people as a grass roots effort, which would be more proactive than attending events. She felt the need to be very strategic in creating power and orientation. Mr. Henderson agreed that the Commissioners needed to identify events to attend, noting that he gets information online. He also stated that Rev. Rita Mishoe Paige, member of the IMA, is very active in the community. Mr. Henderson indicated that he would like to think in terms of those he represents rather than those who follow. He stated the need for members to get out of their comfort zones as Commissioners. Mr. Henderson noted that Councilmen Anderson and Sudler, particularly Councilman Sudler, were trying very hard to get established, become aware and open up community forums, and indicated that, as a commissioner and member of the IMA, he planned to attend every one (1) of those meetings that he could. He stated that if he hears of a community meeting anywhere, he wants to be there to be aware of what is going on. Mr. McGiffin advised members that when he was serving as City Councilman, there were seven (7) different community meetings that took place at various levels of frequency. He felt it incumbent upon himself, as a Third District Commissioner, to contact his two (2) Council district representatives to find out when such meetings are held. Mr. Roach suggested that each commissioner could identify two (2) or three (3) events coming up in the near future and communicate them to the whole group so members could attend as a whole. In response to Mr. Ruane, Mrs. Traci McDowell, City Clerk stated that new Council members were not made aware of the DHRC during their orientation sessions since orientation involves getting them on board, telling them what their responsibilities are, and letting them know how to get information. Mr. Ruane commented that, in addition to meeting with the Mayor and Police Chief, there was an opportunity to educate Council about who the DHRC is and how they got to be where they are. He questioned whether newly elected Council representatives have knowledge of the DHRC or that they have a connection with commissioners. Noting that there were five (5) new members of Council, he felt the DHRC should have some strategy for reaching out to Council, whether through written communication or a meeting. Scheduling of November 2015 Meeting Date Ms. Smith questioned whether members should continue to meet once per month or take a few months off. She stated her opinion that there was a need to meet to build upon momentum, determine a specific direction, continue to build a brand, get into the community, make the DHRC’s presence known, and get clarity on who their audience is. Mr. Roach stated his preference for hour-long meetings once per month.

DOVER HUMAN RELATIONS COMMISSION MEETING OF MAY 27, 2015 PAGE 7 By unanimous consent, members scheduled monthly meetings to be held at 5:15 p.m. on the following dates: June 23, 2015 July 28, 2015 August 25, 2015 September 29, 2015 October 27, 2015 November 17, 2015 Ms. Smith requested members to keep one another apprised through email about community events. Responding, Mr. McGiffin cautioned members of the DHRC’s need, as a public body, to comply with the Freedom of Information Act (FOIA) and that information should be distributed through the City Clerk’s Office. Ms. Denise Devine, Assistant City Clerk, advised members to avoid serial meetings, including emails or text messages, which could violate FOIA. She stated, if members were planning to get together, they should contact the Clerk’s Office to determine who should or should not attend, and whether there would be a need to post the gathering as a public meeting. Ms. Smith requested that, over the next 30 days, members think about the events that they wish to attend, in order to pinpoint their market and whether they are trying to engage leadership or grass roots, noting that this would determine the events where they put most of their energy. Mr. Ruane questioned if both areas could be addressed. Responding, Ms. Smith stated that focusing on two (2) totally different markets might cause members to run themselves ragged. She stated that focusing on one (1) market and building from there would not mean that members could not attend both types of events, it would just identify the target audience and a means of reaching them. DHRC Committee Updates By unanimous consent, this item was deferred due to time constraints. Commission Members’ Announcements By unanimous consent, this item was deferred due to time constraints. Mr. Henderson moved for adjournment, seconded by Mr. Roach and unanimously carried. Meeting adjourned at 6:16 p.m. S. Renee Smith Chairwoman SRS/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\HUMAN RELATIONS COMMISSION\2015\05-27-2015 Dover Human Relations Commission.wpd

DOVER HUMAN RELATIONS COMMISSION The Dover Human Relations Commission (DHRC) meeting was held on July 28, 2015 at 5:15 p.m. with Chairwoman Smith presiding. Members present were Mr. Henderson (departed at 6:15 p.m.), Mr. McGiffin, Mr. Roach (arrived at 5:33 p.m.), Mrs. Sadusky, and Ms. Stewart. Ms. Hicks was absent. AGENDA ADDITIONS/DELETIONS Mr. Henderson moved for approval of the agenda, seconded by Mr. McGiffin and unanimously carried. Chair’s Resignation from the Communications Committee Ms. Smith advised members that she was resigning from the Communications Committee, stating that she would still be intricately involved in supporting the process; however, she wanted to give her attention to the position of Chair. Mr. McGiffin moved to accept the Chair’s resignation from the Communications Committee, seconded by Mrs. Sadusky and unanimously carried. DHRC Committee Updates (Deferred During the Meeting of May 27, 2015) Ms. Smith stated that no committee updates were submitted. She informed members that Mr. Ruane had emailed his resignation as Commissioner representing the Second District, noting that he would be moving to California. Ms. Smith felt it might be fitting for members to acknowledge Mr. Ruane in some way but was unsure when he would be leaving and indicated that she would advise members when she got that information. Mr. Henderson noted that Mr. Ruane’s departure would be a big loss to the DHRC and members concurred. Chair 27-Day Update Report and Feedback Meeting with Mayor and Chief of Police Ms. Smith advised members that she met with Mayor Christiansen, Police Chief Paul Bernat, and Maj. Marvin Mailey, Deputy Police Chief, and expressed her desire to understand their strategic plan and top three (3) priorities. She explained to them that the DHRC wanted to support what the Police Department is trying to do but remain neutral. Ms. Smith stated that they had indicated that their top three (3) priorities were crime, jobs, and restoring hope to the City; however, their strategic plan had not yet been developed. She indicated that Chief Bernat and Maj. Mailey advised that more police cadets had been hired and one (1) of their strategies was to hire more officers to police. Ms. Smith stated that Chief Bernat mentioned that morale in the Police Department had improved since he became the Chief of Police one (1) year ago; however, crime had also increased. Chief Bernat had indicated that morale was measured through a survey conducted two (2) years ago and he committed to doing another survey. Ms. Smith felt that the DHRC should have some level of involvement or partnership with this survey and presented this idea to members as a possibility. Ms. Smith advised members that, during her meeting with the Police Department, Maj. Mailey had brought up the Department’s ride along program, which was also mentioned during the DHRC meeting of May 27, 2015, and she suggested that the DHRC follow up on this by email. She suggested that the Department be made aware that the DHRC is interested in the Police

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 28, 2015 PAGE 2 Department’s Citizen’s Police Academy as well. Ms. Smith recommended that something be put in writing to show that the DHRC would like to be kept informed of what is happening and when these programs are available and asked if members were interested in them. Mr. McGiffin stated that he went through this Academy when he served on City Council, noting that it is offered one (1) day per week for approximately 10 weeks. It is a thorough review of Police Department operations with a fully developed curriculum that is presented by one (1) or two (2) officers who bring in specialists. Mr. McGiffin felt that this was a great, eye-opening experience that everyone should go through. He explained that members can schedule a ride along by contacting Maj. Mailey and that participants typically arrive at 6:30 p.m. before shift end and ride with an officer for eight (8) to 10 hours. He noted that officers drive the same streets as citizens but see very different things. In response to Ms. Smith, Ms. Sadusky offered to craft an email to Maj. Mailey to find out how members could participate in the Citizens’ Police Academy and schedule a ride along. Ms. Traci McDowell, City Clerk, requested that the City Clerk’s Office be copied on the email so there would be a record of DHRC activities. Mr. McGiffin questioned if Chief Bernat would be open to including some questions about diversity issues in the survey relating to morale that was mentioned previously. This would solve a challenge for the Government Policy, Programs and Practices (GPPP) Committee in terms of getting information from the Police Department for the GPPP diversity research project. Responding, Ms. Smith stated that this request could be included in the email that Mrs. Sadusky was planning to compose. After further discussion, members agreed that Ms. Smith, Mrs. Sadusky, and Mr. McGiffin would review the email before it is sent. Meeting with Chair, State Commission and the State Commission Supportive Role Ms. Smith advised members that she had an interesting and enlightening meeting with Ms. Romona Fullman, Director of the State of Delaware Division of Human Relations, who is an attorney, and Mr. Calvin Christopher, Chair of the State Human Relations Commission (SHRC). Ms. Smith stated that Ms. Fullman had expressed interest in coming to a DHRC meeting to introduce herself. Noting that, as part of its enabling legislation, the DHRC does not have the infrastructure to handle complaints, Ms. Smith indicated the State Division of Human Relations does have such infrastructure. She stated that any complaints received by DHRC members should be handled by the Division of Human Relations. Ms. Smith advised members that DHRC members could attend SHRC meetings and could do so via their Dover satellite location at 861 Silver Lake Boulevard, Suite 205. She indicated that the Office of Civil Rights and Public Trust would be providing a presentation to the SHRC. Ms. Smith reminded members that Ms. Allison Reardon, Director of the Office of Civil Rights and Public Trust,

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 28, 2015 PAGE 3 had attended the DHRC meeting of March 10, 2015. At that time, there was a lot of uncertainty as to what that Office would look like, what its mission would be, and how they would execute it. Ms. Smith stated that there had been concern regarding how the Office of Civil Rights and Public Trust, SHRC, and DHRC could partner so that they all could work in the direction of civil rights, diversity, and cooperation. Ms. Smith indicated that Ms. Reardon would be speaking on this topic and Ms. Smith offered to advise members of the meeting date. Meeting with City Council President Ms. Smith informed members that she met with City Council President Timothy Slavin, who indicated that he would like an opportunity to come and greet members, which Ms. Smith planned to schedule for September. She indicated that Mr. Slavin had no major suggestions for the DHRC, but he requested that they get together again in the future to discuss how the Commission was moving forward. He also requested that members not step beyond their role as commissioners, for example by writing articles to the newspaper. Ms. Smith stated that she herself had originally written to the newspaper on behalf of the Commission in response to killings that took place in South Carolina; however, she had pulled this piece and rewritten it on her own behalf. She cautioned members not to do what she had almost done in this regard. Suggested Budget to City Council Members were provided the City of Dover Human Relations Commission Budget Request (Attachment #1) which was presented to City Council during the Special Council Meeting - Budget Review on June 1, 2015. Chairwoman Smith advised members that she had reviewed this request with City Council at that time and that Council was taken by surprise by this $5,000 request. She felt there was a lack of understanding of the cost of training and development. Ms. Smith expressed her opinion that much more than $5,000 was needed for the DHRC to operate; however, she presented this amount since it had been provided to Council before she became Chair of the Commission. She stated that $1,500 had been included for conflict resolution development training, which would be mediation, and $1,000 for social media development. Ms. Smith indicated that Council had approved $2,000 in expenditures and the DHRC must return to the City Manager to request additional funds. Training Ms. Smith advised members that when she presented the DHRC budget request to City Council during the Special Council Meeting - Budget Review of June 1, 2015, she was advised that the State Human Relations Commission (SHRC) provides training; however, Mr. Calvin Christopher, Chair of the SHRC, had informed her that the SHRC pays for training for its own members. The SHRC did invite Ms. Smith to basic mediation training. Ms. Smith provided a flyer from the University of Delaware Institute for Public Administration - School of Public Policy and Administration, which provided details regarding a Four-Day Basic Mediation Training (Attachment #2), scheduled for October 2015. She estimated that the SHRC had approximately 20 members, and three (3) or four (4) would be attending this training. Ms. Smith indicated that the cost of the training was approximately $800 and that she would like to participate, noting that she would not be 100% comfortable trying to resolve conflict without this specific skill set.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 28, 2015 PAGE 4 Mr. McGiffin suggested that two (2) DHRC members be sent to mediation training, since funds were available and the training was relevant to what the Commission does. Mr. McGiffin stated the importance of having someone trained in mediation to help recognize issues where the DHRC can and cannot be helpful. Ms. Smith expressed the desire to put the budgeted funds to good use and stated that there should be a report to advise Council how the funds were used to demonstrate to Council that funds were used wisely. If mediation was not used during the year, at least there would be DHRC members who had been trained and this would show that members were committed. Ms. Smith questioned if any other members had an interest in attending the training, and Mr. Henderson stated that he would be available to go. Ms. McDowell advised members that the City Clerk’s Office has a relationship through the Delaware Municipal Clerks Association with Ms. Fran Fletcher, from the University of Delaware Institute for Public Administration (IPA), which is the organization that would be putting on the mediation training. Ms. McDowell offered to contact Ms. Fletcher to see if the training could be offered in Dover, which might reduce the expense and allow more members to participate. Ms. McDowell offered to find out what other types of training IPA offers that might be useful for members. She noted that IPA provides an institute for municipal clerks, a part of which includes training provided by attorneys free of charge. Ms. McDowell suggested that such individuals may be able to come and explain why DHRC meetings must be published, in the interest of open and transparent government, noting that the DHRC is a subset of a municipal government. She stated that there may be others in the State and City that could benefit from this kind of training, as well as the DHRC. Ms. Smith stated that she would defer scheduling the training until she heard from Ms. McDowell regarding this possibility. Community Involvement Ms. Smith expressed appreciation that Ms. Stewart and Mr. Ruane attended the All Unity Day rally held on Saturday, June 6, 2015 at Legislative Mall. Ms. Smith indicated that she thought this would be an opportunity for DHRC members to introduce themselves; however, she was then asked to serve as master of ceremonies for the program due to the illness of the organizer, Rev. Rita Paige. Ms. Smith advised members that this was a good event. Ms. Smith stated that there had been an article in the Delaware State News on June 13, 2015 about her role as the new Chair of the DHRC. Ms. Stewart stated that Ms. Smith did a great job speaking at the All Unity Day event. Mr. McGiffin stated that the announcement piece in the Delaware State News where Ms. Smith was described as the new Chair of the DHRC was also great.

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 28, 2015 PAGE 5 Ms. Smith advised members that she had been approached about being a speaker at a Technology Education and Design (TED) talk in Dover. She explained that this would involve getting a group of approximately 100 community members together to talk about subjects that impact their lives. Four (4) to five (5) speakers would speak for 20 minutes each. She suggested that if the DHRC and SHRC got involved, this could be used as an opportunity to create a platform to get the community engaged around topics that are important to members. Ms. Smith stated that an expert would be asked to speak, and it could be someone from a university or a community leader, someone from the local area or anywhere in the country. The DHRC would assist in partnering to promote and sponsor the event. Ms. Smith advised members that Dr. Dan Young, who had headed up a TED program in Wilmington, was now trying to bring this to Dover. She suggested inviting Dr. Young to a DHRC meeting to show a video of what this program looks like to see if this would be something that members want to engage in. In response to Mr. Henderson’s request for clarification on TED talks, Ms. Smith stated that speakers give motivating and inspiring speeches at these events. Ms. Smith advised members that TED talks are videoed and had been held in different cities, noting that all such events in Wilmington had been sold out. She felt that this program could add value and exposure to the DHRC. Ms. Smith stated that she would invite Dr. Dan Young to the next DHRC meeting to provide additional information about TED talks. Ms. Smith advised members that she would be making a recommendation to the Council President for appointments to the two (2) vacant seats on the Commission in the First and Second Districts and asked members to let her know if they had recommendations, noting that she was looking for diversity. She asked that they develop recommendations before the next meeting so that the DHRC would be ready to move on those recommendations. Once the seats are filled, she suggested that a group picture be taken of the DHRC at City Hall. Ms. Smith suggested creating awareness and a connection by sending this picture and a congratulatory note to various members of the community, saying that the DHRC was proud of them, with each of the Commissioners’ names and districts. She felt this could easily be done one (1) to three (3) times per week and would not be costly. Ms. Smith stated that she would defer this for the present until the other two (2) members are appointed and suggested that this system could be up and running by the end of September or October. Ms. McDowell stated that a resume and bio for the recommended appointees would need to be provided to members of Council before Council votes on the appointments. Publicity In response to Ms. Smith regarding current information on the City of Dover website for the DHRC, Ms. Denise Devine, Assistant City Clerk, advised members that there was currently no page for the DHRC on the City’s website; however, the Photo Gallery on the home page of the City’s website included photographs pertaining to the DHRC. Ms. Smith advised members that this information is what appears when googling the Dover Human Relations Commission and stated her feeling that this information was antiquated. She suggested that it be replaced with a photo of current members, biographical information, and perhaps their

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 28, 2015 PAGE 6 guiding principles or core values as a starting point. She questioned if a commitment could be made that every member provide a photo, an abbreviated two (2) paragraph bio, and a sentence or two (2) as to why they serve, and asked if this change to the website could be made in-house. Members reviewed the current bios of City Council members on the City of Dover website. Ms. Smith requested that members provide approximately two (2) paragraphs in approximately a 200-word range to the City Clerk’s Office by August 14, 2015. Ms. McDowell indicated that the City Clerk’s Office was available to support the DHRC and could create the DHRC’s web page if information were provided. She estimated that this could be done within a week after receiving members information. Ms. Smith expressed her expectation that by the third week in August members should be able to direct people to the DHRC web page. Commissioners (Skills, Networks, Interests) Noting that all members were serving on committees at this time, Ms. Smith questioned if members felt they had the passion, skill sets, and networks to execute what they had signed up to do. Responding, Mr. Henderson stated that he feels more comfortable when there is more structure and continuity, noting that he continued to be on a learning curve; however, he stated that he felt good about continuing to serve on the Education Committee. Ms. Smith stated that the Education Committee would be responsible for educating the community and connecting the DHRC through workshops. She indicated that the TED talk discussed previously would be part of this responsibility. Ms. Smith also suggested that the Education Committee could decide, for example, to hold four (4) events, one (1) each quarter, choosing four (4) dates and topics that would be presented to the Commission and then mobilized. She stated that even if one (1) event were held, such as the TED talk, at least the community would be engaged and members would be doing more than just attending meetings and begin to see results. Mrs. Sadusky indicated that she was serving on the Education Committee with Mr. Henderson and that she and Mr. Henderson had discussed presenting perhaps (2) educational events. She noted that she is very interested in the DHRC; however, had experienced complications and time constraints. She suggested that the TED talk might be a simple way of accomplishing something by having someone come into the community. Mr. Henderson stated that Mr. George Bailey, business manager at Sam’s Club, is excellent at putting together diverse groups such as African Americans, Asian Americans, and Latin Americans. Mr. Henderson hoped to work with Mr. Bailey and find out his resources with regard to education and diversity. He noted that the University of Delaware also had resources. Ms. Smith asked members to not be discouraged due to the lack of a quorum at the DHRC meeting scheduled in June and the resignation of members. She stated that it is not about who is not present, it is about who is present and ready to do the work. Ms. Smith explained that she was ready to move

DOVER HUMAN RELATIONS COMMISSION MEETING OF JULY 28, 2015 PAGE 7 forward and every meeting would have goals and dates. She indicated that Commissioner Wilson did a superb job putting together infrastructure and now it is time to mobilize it. Ms. Smith felt that the Commission had done much strategic planning but had forgotten to look at the basics, including the skill sets, networks and interests of members which were underutilized. Ms. Smith suggested that the Commission have a session focusing on contacts, such as those in churches, fraternities, boards, and organizations, for example, the Women in Leadership Council and the United Way, noting that Mr. John Moore, Vice President, Resource Development and Strategic Partnerships for the United is in Dover. She felt that members could develop ideas on tapping into networks and this would allow the DHRC to partner with other organizations that share concerns about diversity to put on educational events. She noted that the SHRC has offices in Kent, Sussex, and New Castle counties, including one (1) in Dover, and has a responsibility for this area. She indicated that United Way should be at the table because they operate throughout the entire State and have many events in Wilmington but not in the local area. She felt that putting on these events would be as valuable to other organizations as they would to the DHRC. Mr. Henderson stated that he had heard more about limitations for the DHRC than possibilities, noting that the DHRC was unable to discuss complaints or gather together as a group. Responding, Mrs. McDowell advised members that since there were currently seven (7) members appointed, no more than three (3) members could meet without it being a published meeting. Responding to Mr. McGiffin, Ms. McDowell confirmed that when the two (2) vacancies on the Commission are filled, the number of members that could gather, other than in a public meeting, would increase. Bylaws Ms. Smith stated that she had read through Chapter 58 - Human Relations - of the Dover Code several times. She indicated that it contained great information on the purpose of the Commission and encouraged all members to read it. Commissioners’ Announcements There were no members wishing to make announcements. Mr. McGiffin moved for adjournment, seconded by Ms. Stewart and unanimously carried. Meeting adjourned at 6:26 p.m. S. Renee Smith Chairwoman SRS/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\HUMAN RELATIONS COMMISSION\2015\07-28-2015 Dover Human Relations Commission.wpd Attachments Attachment #1 - City of Dover Human Relations Commission Budget Request Attachment #2 - Flyer - University of Delaware - Four-Day Basic Mediation Training

ATTACHMENT #1 DHRC Meeting of 07/28/2015 CITY OF DOVER HUMAN RELATIONS COMMISSION BUDGET REQUEST FY 2016 BUDGET SUMMARY - The Fiscal Year (FY) 2016 budget submission request from the Hum an Relations Commission sustains the alignment of priorities for the City of Dover to maintain, protect, and improve the quality oflife and rights of all its citizens through engagement, awareness and education. A request of $5000 assists the Commission in building its mission to strengthen its credibility and community relationships through development training, establishing partnerships, one-on-one contact, marketing, and educational forums. Additionally, the Commission is currently working with the city to assess its diversity practices. The continuation of this process may require additional professional assistance for research. The proposed budget request supports the following : Commissioner Conflict Resolution $1500 Development Training Social Media Development $1000 Educational Forums for Constituents ,. $ 500 Marketing Materials $1000 Professional Assistance for Research $1000 Please Note: All costs are approximate only.

Subject: Fwd: UD's Basic Mediation Training October 2015 Calvin, Below is information about the mediation course staff and commissioners took several years ago. Please feel free to forward to S. Renee. Regards, Romona Romona Fullman Begin forwarded message: From: Fran Fletcher <franf@u<lcl edu> Date: June 10, 2015 at 9:00:09 AM EDT To: <rornona. ful Irnan(rustate.de. us> Subject: UD's Basic Mediation Training October 2015 Reply-To: Fran Fletcher <fran f:fD udc I.ed u> ATTACHMENT #2 Email not displaying correctly? DHRC Meeting of 07/28/2015 Four-Day Basic Mediation Training October 6-7 & 13-14, 2015 9:00 a.m. - 4:00 p.m. Buena Vista Conference Center, New Castle, Delaware 'Ibis four-day workshop is taught by highly skilled and experienced mediators, active in the dispute resolution field, and committed to best practices and continuing education. In addition, it is supported by a diverse group of professional mediators who serve as coaches and provide feedback to support and facilitate learning, including directors of volunteer mediation programs who are available to explain volunteer mediation opportunities in Delaware. In Four Days You Will ... • Gain a comprehensive introduction into the field of mediation and alternative dispute resolution methods; • Learn a six-step facilitative mediation process; • Understand the role and responsibilities of a mediator; • Practice co-mediating disputes that lend themselves to a non-legal resolution process; • Learn and practice facilitative mediation principles of self-determination, empowerment, and confidentiality through active listening, questioning, re-framing, and neutral language; and

• Exercise impartiality. To register. visit Jlttps://commerce.cashnet.com/UDELIPCR Registration deadline: September I For more information, visit our events page: :www.ipa.udel.edu/crp/trainingandevents,html. Thank you. Fran Fletcher Conflict Resolution Program Institute for Public Administration School of Public Policy and Administration University of Delaware 302-83 1-6812 Bookmark Us. Llke Us. Follow Us. Visit our website for mor~ info on !PA Like us on Facebook to find out what's Follow us on :rwilt4;J'. for updates on and its upcoming events . happening with IPA. current I PA news.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE The Safety Advisory and Transportation Committee Meeting was held on August 25, 2015, at 4:00 p.m. with Chairman Hosfelt presiding. Members present were Mr. Hutchison, Mr. Sudler (arrived at 4:09 p.m.), Mr. Keller, and Mr. Shelton. Members of Council present were Mr. Anderson and Mr. Cole (arrived at 4:09 p.m.). Mayor Christiansen (departed at 4:41 p.m. and returned at 4:55 p.m.) was also present. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Keller and unanimously carried. Concerns of Owens Manor Residents By unanimous consent, this item was deferred until later in the meeting. Discussion - Increased Criminal Activity - Dover Park/Silver Lake Park (Deferred during the meeting of June 22, 2015) Police Chief Paul Bernat advised members that he reviewed records pertaining to calls for service for Dover Park and Silver Lake Park for 2013, 2014, and January 1 through August 12, 2015. He advised members that, excluding calls related to opening and closing of park gates, there were 35 complaints related to Silver Lake in 2013, 26 in 2014, and 18 to date in 2015. Chief Bernat questioned if members were interested in particular types of complaints. Responding, Mr. Anderson stated that people did not seem to have complaints regarding daytime use, but concerns were expressed by those exercising in the park in the evening, close to the park’s closing time near dusk. He indicated that there were complaints about activity in the woods, people sleeping in the park, and suspected drug activity. Mr. Anderson indicated the need for the City to stay ahead of the curve so that crime does not start relocating to the parks as it is moved from neighborhoods. He felt that the parks are great places for families in the City; however, he noted that there had been a shooting at Dover Park during the past couple of weeks. Mr. Anderson felt that there was a lack of security due to people going back and forth between the neighboring areas of the park and using the park to hide out. He indicated that there were not significant barriers to this activity, noting issues related to vegetation on some of the trails, lack of lighting, etc. Responding, Chief Bernat stated that the Police Department contacted Ms. Sharon Duca, Public Works Director, and that a Public Works crew significantly cleaned up the east side of Silver Lake, which looked a lot better now. He indicated that previously this area had been overgrown worse than he had seen during his 39 years in Delaware. Mr. Anderson expressed thanks for these efforts. Chief Bernat expressed his opinion that environmental design is the best crime prevention. He stated that trashy areas invite people to do seedy things, whereas nice areas are more likely to have people there for the proper reasons. Chief Bernat stated that, due to the concerns expressed, the Police Department had picked up enforcement efforts and patrols. He stated that all six (6) police cadets are now bike trained, and three (3) of them ride in this area quite a bit. Chief Bernat stated that these cadets had been very well received.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 2 Mr. Anderson stated his impression that there had been an improvement in the atmosphere at Silver Lake since the issue first came up approximately a month-and-a-half ago, and expressed his hope that this would occur soon at Dover Park. Chief Bernat stated that prior years reports from Dover Park revealed seven (7) complaints and 12 complaints. He noted that there have been 21 complaints in 2015, so there was an uptake in this area. He explained that patrols there had also been increased; however, it was harder for cadets to get across the highway to this area. Chief Bernat stated that this was usually a good spot for the K-9 officers to patrol at night. Mr. Hosfelt inquired if there was a specific type of complaint that appeared to be the number one (1) concern. Responding, Chief Bernat stated that most were suspicious events, which were probably called in and could be related to a variety of issues, such as two (2) to four (4) people in a vehicle, possibly smoking a cigarette or a marijuana cigarette, or somebody walking in the park after dark. Chief Bernat advised members that in 2015, six (6) of the 18 incidents were proactive police stops, which indicated that the Police Department was doing its job. He stated that there had been disorderly conduct incidents and a psychiatric incident with a mental patient. In addition, there were a couple of personal items found, a parking violation, a medical incident, and a fight, but no major incidents. Mr. Hutchison noted that previously the gate had been locked at night and questioned if this was still being done. In response, Chief Bernat indicated that he discovered that this was not being done as much as it had been in the past. It was his feeling that staff should continue to lock the gate and the Department would keep an eye on this. Chief Bernat stated that sometimes officers get overwhelmed, noting that they may be doing other things that have more precedence than shutting a park gate. Based on the number of complaints received, Mr. Hutchison felt that locking the gate was not justified as long as patrols were increased and the cadets were being used in the area. Responding, Chief Bernat felt that this was a good point, noting that not locking the gate would allow officers to go in and make sure there was no one in violation, noting that there were large signs stating that the park is open from dawn to dusk. Mr. Shelton asked if K-9 units were getting out of the vehicles or just driving through the areas. In response, Chief Bernat stated that, as a former K-9 officer, he would get out of his vehicle in the parks because it was a good time for his dog to relieve itself in the wooded areas. He also noted that this allowed people present to see that the officer would actually get out of the vehicle and if they were doing anything seedy, they would not want to stay around. Chief Bernat stated that he would reiterate this to the K-9 officers. Referring to the excerpt of the minutes of the Parks, Recreation, and Community Enhancement Committee meeting of June 8, 2015, Mr. Hosfelt noted that there had been questions about grants for police patrols. Mr. Hosfelt questioned if extra-duty hours were being used for patrols or if they were based on the regular schedule. Responding, Chief Bernat stated that currently all foot patrol grants were based upon violent crime, and staff was not really seeing violent crime in that area.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 3 Mr. Anderson questioned if Department of Justice and Homeland Security grants were being looked at as part of the City’s camera footprint. In response, Chief Bernat stated that camera efforts were now being concentrated in the downtown area. He noted that there were currently 71 cameras downtown, and an additional 14 had been requested through an open grant, which would bring the total to 85. Chief Bernat stated that the Police Department had experienced great success with the cameras, noting that two (2) homicides had been solved with them. He stated that he would love to put cameras in other areas, and he would also like to have foot patrols in the downtown area. He indicated that there were more pressing matters; however, it was his goal to make these things happen eventually. Concerns of Owens Manor Residents Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that the City had received complaints from time to time from residents of Owens Manor and other Dover Housing Authority (DHA) properties. She noted that some complaints came through Senator Brian Bushweller's office, and that office was also following up with staff on those complaints. Mrs. Townshend explained that staff had a productive meeting with the DHA on July 23, 2015 and she felt there was good resolution, as reflected in the correspondence between herself and Ms. Ami Sebastian-Hauer, Executive Director, Dover Housing Authority. Mrs. Townshend explained that DHA is the property manager for Owens Manor, which is owned by the Delaware Community Investment Corporation and Great Lakes Capital Fund. She noted that there are some issues with the ground settling, which are causing several areas of the building to separate. Mrs. Townshend stated that a structural report identified the issues, but the problem could not be fixed until geotechnical work was done in the Spring of 2015. She indicated that DHA was working with their consultants to obtain a design for what needed to be done to address the issue so they can make the necessary repairs. At the meeting, it was agreed that DHA would provide staff with a timeline on when these things were expected to occur. Mrs. Townshend stated that the issue was slow settlement and separation that needed to be corrected so that it does not get worse, rather than something that was expected to fall down. She expressed her opinion that the structural engineers would have made it known if there was an imminent danger. Mrs. Townshend indicated that a number of issues were brought forward, such as the condition of carpets and the sprinkler, which were noted in the City’s inspection report, as well as issues that the City was not involved in, such as cable TV service. She advised members that most of the repairs had been made and the DHA was in the process of getting a quote on the carpets and scheduling that work, which should be done in the near future. Mrs. Townshend stated that the bedbug issue was a tough situation. She explained that routine bedbug inspections and treatments are performed, and there are procedures involved, such as removal of the furniture and several treatments when needed. Mrs. Townshend stated that part of the challenge is that when furniture is placed near the dumpsters, other residents may see a nice new couch and take it in. She advised members that DHA is keenly aware of the bedbug issue and was working on treatment, but cooperation was needed from the residents in not bringing discarded items back in.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 4 Mrs. Townshend informed members that complaints had been received about people being told they had to pay by money order. She explained that this was not a routine requirement, but money orders are required when the payer’s check has bounced or if the individual was going to court. Mrs. Townshend stated other ways to work with residents were discussed, because DHA does not have a full-time site manager to make sure that rents are recorded when they are turned in. Mrs. Townshend reiterated that the meeting had been productive, communication had remained open, and the repairs were being made. In response to Mr. Hosfelt, Ms. Ami Sebastian-Hauer, Executive Director, Dover Housing Authority, 76 Stevenson Drive, stated that Ms. Townshend had summarized everything and she had no additional comments or concerns. Mr. Sudler stated that, as a landlord, he had dealt with bedbugs and they are a problem. He questioned whether DHA had thought about trying to isolate affected items by immediately getting rid of or bagging them. Responding, Ms. Sebastian-Hauer stated that their bedbug procedure had expanded and in the last couple of weeks they had inspected every single unit at Owens Manor and Queen Manor. A maintenance person had been assigned to the exterminator and the day before an inspection, they go in and help tenants prepare by bagging up all of their bedding and clothing and helping to move mattresses, pictures, etc. She explained that tenants are asked to cooperate and to discard their personal items and, although some items are sentimental and tenants do not want to get rid of them, staff just explains to them about the bedbug issue. Referring to the bedbug issue, Mr. Keller asked if there had been incidences of residents being bitten or having to seek medical help. Responding, Ms. Sebastian-Hauer stated that this had unfortunately occurred, noting that staff has found out about the bedbugs after this happens. She advised members that DHA found a number of units that were infested that had not been reported to them. Ms. Sebastian-Hauer reiterated that tenant cooperation is very important, and tenants are asked to report bedbugs to management; however, if they do not and it gets to the point where they have to dispose of all of their items and they have been bitten, DHA will step in, call their emergency contact, and have client services come in. She indicated that tenants’ failure to come forward regarding the issue is a problem. Responding to Mr. Hutchison, Ms. Sebastian-Hauer stated that Owens Manor has 60 units. She explained that every single unit was inspected in one (1) day and a list was maintained of those units that were infested and those that were not. Infested units received immediate treatment that same day and were placed on a three (3) treatment cycle. She stated her belief that the next treatment was scheduled for Thursday, August 27, 2015. Mr. Hutchison questioned if this was the recommended approach, suggesting that one would think that everything would have to be treated, infested or not. Responding, Ms. Sebastian-Hauer stated that the infested unit and the two (1) adjacent units are treated. She noted that the problem was bad on the fourth floor and bedbugs were seen in the hallways. At that point, the entire end of the fourth floor was treated, and people came in and helped to vacuum and perform the second half of the treatment.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 5 In response to Mr. Keller as to whether the Board of Health had addressed this situation, Ms. Sebastian-Hauer stated that they had not. Responding to Mr. Sudler regarding whether money order payments are required only for residents who had been delinquent, Mrs. Sebastian-Hauer stated that DHA does not accept cash but will accept personal checks and money orders. Money orders are required if the tenant has had a check bounce or if their case has been filed in court and they want their case dismissed. Mr. Shelton inquired if it was possible to destroy furniture that is put outside rather than having tenants bring it back in. In response, Ms. Sebastian-Hauer stated that this was being done now, and all tenants had been asked to schedule an inspection with staff before bringing things into the buildings. In response to how this was enforced, she stated that DHA had a list of all units that are bedbug free, and if one (1) of those units ends up with bedbugs, it would then be known that the tenant brought something in. Mr. Keller asked if furniture placed outside was subject to the elements, such as rain, and Mrs. Sebastian-Hauer stated that it was and that these items are set out for trash pickup. Mr. Anderson noted that other concerns had been expressed, such as a lack of railings in the building, and requested an update on the progress. Responding, Ms. Sebastian-Hauer stated that any major work undertaken at Owens Manor must have approval from Delaware State Housing Authority (DSHA) and the limited partner, who are the 99% owners of Owens Manor. She noted that DHA was obtaining cost estimates, which they will submit to DSHA and Delaware Community Investment Corporation and Great Lakes Capital Fund. Mr. Anderson stated that there had been complaints about the system for visitor parking and inquired if there was a way to address this. Mrs. Sebastian-Hauer stated that there was very limited parking at Owens Manor and Queen Manor, noting that when they were built, a request was submitted to the City for a waiver on the number of parking spaces. She advised members that, at the request of the residents of both Owens Manor and Queen Manor, a parking tag policy was implemented. Those who had cars were able to obtain a parking tag that allowed them to park in the parking lot. Mrs. Sebastian-Hauer explained that reasonable accommodations were made for a couple of the tenants and reserved parking was provided for the nurse’s aides and Meals on Wheels providers. For the convenience of tenants, other visitors have to park on the street and Ms. Sebastian-Hauer felt that there was probably nothing else that could be done in this regard. Mr. Anderson questioned if security cameras would be placed back at Owens Manor. Responding, Ms. Sebastian-Hauer indicated that new cameras had been purchased and would be installed. Ms. Sebastian-Hauer advised members that DHA was trying to make progress, and Mr. Anderson stated that it sounded like real progress was being made. In response to Mr. Keller, Ms. Sebastian-Hauer stated that one (1) parking space is allotted per apartment and a number of tenants do not have cars.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 6 In response to Mr. Sudler regarding the definition of the geotechnical work referenced previously, Mrs. Townshend explained that a number of soil borings were done to determine the compaction and strength of the soil where the building was placed so that planning can be done for the repairs needed to fix the settlement issue. She indicated that this would involve digging into the ground to see what the soil horizon is. Mr. Sudler asked if material would be placed to keep the soil from shifting. Responding, Mrs. Townshend stated that the study had been done, which provided soil borings to look at the cross-sections of what is under the ground. The next phase would be to design the repairs, noting that repairs would be extensive and involve jacking up the building. In response to Mr. Sudler regarding where they were in the geotechnical process, Mrs. Sebastian-Hauer stated that they were working with the structural engineer. Mrs. Townshend and Ms. Sebastian-Hauer were unsure which engineer was assisting. Responding to Mr. Sudler, Mrs. Townshend explained that the sprinkler issue mentioned previously was not for the sprinkler system but related to repairs needed in the sprinkler room, since there had been a leak that resulted in some rotted wood which needed repair. She stated that those repairs had been made. In response to Mr. Keller regarding the cost of the geotechnical work, Mrs. Townshend advised members that this was being handled by the DHA and the ownership partners, who would also make decisions regarding what to do with it. Overview of Dover Police Department Policy Regarding Contact, Arrest, or Detainment of Undocumented or Illegal Aliens Chairman Hosfelt stated that he had asked that this item be placed on the agenda, due to recent national attention regarding a horrific homicide in San Francisco, California, allegedly committed by an undocumented immigrant. Mr. Hosfelt wanted to make sure that the public had knowledge of where the Dover Police Department and the City of Dover stood in regard to this issue. Police Chief Paul Bernat stated that Dover Police Department Procedural Notice 4.1.1 - Foreign Nationals, Diplomats and U.S. Immunity provides guidelines related to illegal aliens. He reviewed Section II - Guidelines, Illegal Aliens, explaining that the Dover Police Department contacts U.S. Immigration and Custom Enforcement (ICE) for three (3) reasons: 1) if the alien is a re-entry; 2) if the alien is in possession of a fraudulent Green Card, Social Security number, or Social Security card; and 3) if an legal or illegal alien is arrested for a felony crime. Chief Bernat stated that Section III - Procedure outlines the procedure for these situations, noting that ICE will not respond directly to the Department unless circumstances are extremely unusual, but will provide guidance and advice. If circumstances fit the proper criteria, ICE will do the follow-up work as soon as possible. Chief Bernat stated that any problems or questions that arise would be directed to the Department of Immigration, and the City liaison is the Criminal Investigation (CI) sergeant.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 7 Chief Bernat advised members that Dover is not a sanctuary city; however, Baltimore, Philadelphia, Jersey City, and New York City are sanctuary cities in this area. He explained that there are 31 sanctuary cities in the United States, including San Francisco. Illegal aliens are safe and will not be deported in sanctuary cities. Chief Bernat indicated that the Dover Police Department will do anything they can to have an individual deported if they find they are illegal. Mr. Hosfelt stated that the individual in San Francisco was a seven (7) time convicted felon who had been deported five (5) times. He questioned if this individual came into the custody of the Dover Police Department and ICE issued a detainer or wanted this individual when released from the Department’s custody, whether the individual would be released or turned over to ICE. Responding, Chief Bernat indicated that the individual would be turned over to ICE or placed in the Department of Corrections (DOC) until ICE could pick the individual up. He stated that the Dover Police Department would do everything they could legally within their bounds, reiterating that Dover is not a sanctuary city. Mr. Sudler questioned how many illegal immigrants had been deported or transferred to ICE within the last three (3) years. In response, Chief Bernat indicated that he had checked with the Delaware Criminal Justice Information System (DELJIS) and they were unable to provide this information. He also checked with ICE and the individual responsible for this information was on bereavement leave. Chief Bernat advised members that he was in his 27th year of service and could not remember that the Department had deported anyone, although he was sure that it had happened. Mr. Sudler requested that this information be submitted to the Committee once it is obtained. Mr. Anderson thanked Mr. Hosfelt for the related groundwork that was done during his service as Chief of Police, for continuing to assist Chief Bernat, and for covering this issue. He reminded members that the Dover community had suffered a loss in 2007 when some Delaware State University students were killed in Jersey City, which is a sanctuary city, by someone who had been convicted of violent crimes, should have been deported, and had been in the country approximately three (3) times. Mr. Anderson stated the importance of those in the community cooperating with federal law enforcement in this area, as they do with the FBI and other organizations, and in tracking crimes. Mr. Anderson stated his understanding that the discussion was not about going after particular groups of people but applying existing procedures to everyone and using all resources available to check all federal records. Chief Bernat agreed and indicated that an inability to speak English would be one (1) clue and would be a reason to ask for a Green Card and paperwork. Mr. Anderson noted that any individual would be asked to produce an ID, and an illegal individual may not be able to produce one. Chief Bernat explained that there would have to be a reason for the police to stop or encounter the individual and officers do not go looking for illegal aliens.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 8 Mr. Anderson questioned the City’s position on Senate Bill (SB) 59, sponsored by Senator Bryan Townsend, which could potentially make Delaware a sanctuary state, and whether Chief Bernat saw this as an infringement on local federal law enforcement. Responding, Chief Bernat indicated that if he were asked, he would say that he was not interested in being a sanctuary city. Debriefing/Post-Mortem on Firefly Music Festival (Presentations by the Department of Planning and Inspections and the Dover Police Department and Summary of Discussion with Representatives from Persimmon Park Place, Wild Meadows, and Residents on Persimmon Tree Lane) Police Chief Paul Bernat reviewed a presentation entitled “Special Preparation Instructions & Debriefing/Post-Mortem on Firefly Music Festival” dated August 24, 2015. He advised members that the Firefly Music Festival was held June 18-21, 2015 at Dover International Speedway and was very successful, with over 78 bands performing and close to 90,000 attendees. Chief Bernat reviewed the Dover Police Mission Statement During Firefly and the Dover Police Objectives During Firefly. Chief Bernat felt that bringing fans into the event went much better than in the past, noting that breaking the festival up over four (4) days instead of three (3) helped tremendously. He explained that monthly meetings were held through the entire year with Dover International Speedway Security in regard to the Firefly Music Festival, Big Barrel Country Music Festival, and two (2) NASCAR races, including one (1) that is always held during the first weekend in June and another to be held in October. Chief Bernat advised members that officers are given strict instructions to operate within the National Incident Management System (NIMS) and operations are NIMS compliant. In reviewing the map of the Woodlands at Dover Downs, Chief Bernat explained that the two (2) main stages, one (1) at the very top of the map and one (1) just to the right of that stage, were in the jurisdiction of the Delaware State Police, and the Dover Police Department assisted them in that area. He indicated that there were several additional stages in the area at the bottom of the map that were in the City’s jurisdiction. Chief Bernat reviewed the Grid Map, explaining that Districts 1 and 2 were in the City’s jurisdiction and part of District 2 and all of District 3 were managed by the Delaware State Police. He indicated that during the load-in on Wednesday, June 17, 2015, there was a large number of campers, mostly tents. Chief Bernat noted that Lot 18, off Persimmon Tree Lane, was in the Delaware State Police’s jurisdiction. He advised members that there was severe weather on Saturday, the third day of the event, and there was an evacuation that went very smoothly, considering the amount of people. Sunday was the final day of the festival and crowds were huge. Chief Bernat estimated that 16 police agencies were involved that had the same basic mission: to manage the people, traffic, and safety aspects. He emphasized that an extra 90,000 to 95,000 people could not come to the City with the aid of only the Dover Police Department’s authorized strength of 101 officers and true strength of 92, counting the five (5) recruits that just came out of the Delaware State Police Academy.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 9 Chief Bernat reviewed the Calls for Service, including 64 total complaints, six (6) arrests, and 29 charges. He explained that there were three (3) Megan’s Law Notifications involving three (3) workers who were sex offenders who are required to register when they come into a town, and the officers made sure that all of the appropriate steps were taken. Chief Bernat stated that a total of 3,378 extra duty man hours were used. He noted that there were several items to be addressed for improvement for the 2016 Firefly Festival; however, from a public safety standpoint and considering the size of the event, the 2015 Firefly Music Festival did not have any major issues. Chief Bernat advised members that the Big Barrel Country Music Festival was also a success. He noted that this Festival only used the two (2) stages which are in the jurisdiction of the Delaware State Police, so the Dover Police Department had minimal responsibility with regard to security, but had a lot of extra duty for traffic and things of that nature. Chief Bernat reminded members that officers worked a three (3) day weekend for the NASCAR race, immediately followed by a four (4) day weekend for Firefly, and the Big Barrel event was held the next weekend. Officers were extremely busy during this time and were not allowed to take vacations, except for life events, such as having a baby, graduation, etc. Chief Bernat expressed pride in the Department, noting that officers did everything that they were supposed to do. Chairman Hosfelt stated, for the record, that he is employed full time as the security manager for Dover International Speedway; therefore, he could speak to this subject with some knowledge. He expressed appreciation for Chief Bernat’s report, indicating that it was very well done. He stated that on Saturday night of the Firefly Festival, when the evacuation was done, there had been over 10 inches of rain in a 19-day span, and things were not looking very good, with storms coming across the bay. He indicated that Mr. Clement, Dover International Speedway staff meteorologist, and Red Frog Events, the promoter, made the decision to evacuate. With the help of the Dover Police Department, Delaware State Police, the Delaware Department of Transportation (DelDOT), Dover International Speedway security, and everyone else working in conjunction, about 70,000 to 75,000 individuals were evacuated in less than an hour. Mr. Hosfelt attributed this to the planning that is done on a monthly basis, noting that meetings had begun to plan for next year less than 1½ - two (2) weeks after the festival, and this is a constant planning process. Reiterating that District 3 had been in the jurisdiction of the Delaware State Police, Mr. Hosfelt stated that annexation of that land into the City was being looked at and anticipated that this would happen at some point this year. He expressed his belief that when these festivals come next year, that entire responsibility will be that of the Dover Police Department, with the help of Delmar, Seaford, Cheswold, and Clayton, who he stated were all amazing and had done a great job. Mr. Hutchison expressed pride in the Dover police and all the agencies that worked with them, as well as Dover International Speedway. He felt that others have no idea of the amount of energy that goes into this throughout the whole year to be able to make this happen. Mr. Hutchison felt that there was no other event in the State of Delaware that brings in this number of people, noting that it required training, planning, years of hard work, and reevaluating what is done each year. He stated that this was a great event and the City, Kent County, and the State all benefit from it.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 10 Mr. Keller echoed Mr. Hutchison’s comments, noting that he had spoken to a lot of the residents in the area and there were hardly any complaints. He conveyed kudos to all, stating that they had done a remarkable job. Mr. Sudler inquired how many officers it took to secure the event as a whole. Responding, Chief Bernat stated that this number varied by day and time of day. Mr. Hosfelt stated that on any given day, approximately 750 to 800 security officers are employed at the location and about 250 law enforcement personnel, noting that this would not include Emergency Medical Services (EMS) and firefighters. Mr. Hosfelt informed members that he and Councilman Neil had hosted a discussion with representatives from Persimmon Park Place and Wild Meadows and residents on Persimmon Tree Lane regarding their concerns about the festivals. Mr. Hosfelt stated that those concerns were addressed and had been forwarded to Red Frog Events for discussion. Prioritization of City of Dover State Capital Transportation Program (CTP) Projects Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that each year City Council develops a list of transportation priorities and shares these priorities with the Secretary of Transportation for consideration as the Delaware Department of Transportation (DelDOT) develops the State's Capital Transportation Plan (CTP), and this list is also shared with the City’s legislative delegation. She indicated that in the past staff had looked at additional needs and projects; however, during the past few years, due to limited funding, the City’s approach was to review the ranking of the previously prioritized projects. Mrs. Townshend stated that the current priority list was developed by herself; Mr. Scott Koenig, City Manager; Mrs. Sharon Duca, Public Works Manager; and Mr. Bill Neaton, Economic Development Manager. She explained that they reviewed the priorities approved by City Council in September 2014, and recommended the following priority ranking for the coming year: 1. Construction of Sidewalks within the Walk Zone of the New Dover High School - Now that the Dover High School has been operational for a full school year, the critical sidewalk gaps that were identified in the Dover High Pedestrian Study performed by the Dover/Kent County Metropolitan Planning Organization (MPO) continue to be a high priority. The critical gaps that are of highest priority to the City and most critical in providing safe access to the school are Mifflin Road and the south side of Route 8 west of Mifflin Road. Mrs. Townshend explained that students are routinely seen walking on the shoulder and in the turn lane of Route 8, especially on the south side, between Dover High School and Mifflin Road, as well as in these areas on Mifflin Road. While there was currently no funding in place for this project, she indicated that the City believed that this was a safety issue that must be addressed. Mrs. Townshend advised members

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 11 that students can be seen walking in these areas during the week before and after school, and since students are leaving later due to fall sports, a lot of them are walking at dusk when the setting sun is a real concern. Mrs. Townshend advised members that she, along with DelDOT staff, the Metropolitan Planning Organization (MPO), and staff from the Federal Highway Administration (FHA), did a bicycle and pedestrian assessment of Route 8 from Route 13 to the City limit, and all of those who were part of that assessment had significant concerns about this area. Mrs. Townshend felt it very important to continue to impress on DelDOT not to wait until a child is hit to deal with this problem. She stated the need to be very aware and continue to advocate with State legislators and to have the Capital School District and DelDOT join with the City on this issue. Mrs. Townshend noted that she observed five (5) students walking in the shoulder in the short period of time that she was driving west while taking her son to school earlier in the day, and that there are many more students there in the afternoon. Reiterating that there was no funding for the project, Mrs. Townshend stated that sometimes money just has to be found, and she felt that this was one (1) of those times. 2. Kenton Road Corridor Upgrades - Upgrading Kenton Road, including the addition of sidewalks along the road, continues to be a priority for the City. This project is currently in the CTP. Mrs. Townshend explained that upgrades to the Kenton Road corridor had become more important since there was more activity in the area resulting from the new Dover High School and since the YMCA purchased the Kent Swim Club. She indicated that a study had been done of this area several years ago. Mrs. Townshend stated that the design and ultimate construction of the project was in the current CTP and would be a five (5) year process involving the travel surface as well as shoulders and sidewalks. She noted that in recent years some projects had been dropped from the CTP and she felt the City should keep an eye on this project. 3. Loockerman Street/Forest Street Improvements - This project has been a priority for the City to help spur redevelopment and improved traffic flow on the west side of Dover. It was initially identified in the West Side Redevelopment study performed in 2001. This project is currently funded in the CTP. With the Downtown Development District Program, the implementation of this project is a priority for the City. Mrs. Townshend stated that these improvements related to a spot where there were five (5) points in an intersection and expressed the need to make sure this project stays in the CTP.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 12 4. Garrison Oak Connector Road - Due to the increased activity and interest in the Garrison Oak Technical Park, the planning and construction of this connection to Delaware Route 1 is increasingly important. This project is not currently in the CTP. Mrs. Townshend reminded members that the City had made an investment in the infrastructure within the Garrison Oak Technical Park and stated the need to continue to reiterate to DelDOT the importance of this road as the connection from the Garrison Oak Technical Park to Route 1, since there will not be a White Oak Road interchange. She noted that this service road would extend from Garrison Oak along Route 1 and down to the Route 8 interchange. 5. College Road Corridor Upgrades - This project is intended to upgrade College Road to include sidewalks and other road improvements. This project is not currently in the CTP. Mrs. Townshend stated that the MPO had done a pedestrian study for Delaware State University (DSU) that involved College Road, particularly the University Courtyard Apartments and the walking path. She noted that a number of improvements were needed for College Road; however, there was no current funding for it, and staff felt it important to rank highly those projects that have funding to ensure that funding stays intact. Mrs. Townshend stated that this project was a real priority and College Road needed the investment. 6. Route 8/Hazlettville Road Connector - This is planned to be a north/south access road that was identified in the Delaware 8 Concept Plan and Operations Study. With the construction of the new Dover High School, the construction of this connection is important to providing access to the school without causing additional burden on other roads in the area. This project is not currently in the CTP. Mrs. Townshend explained that this road would extend from Dover High Drive through the Papen Farm along the west side of the Village of Cannon Mill to Hazlettville Road, so that all of the traffic from the south would not be going through Artis Drive and Mifflin Road, which already have traffic issues. Part of the need was also related to an interconnection point between Dover High Drive and Cannon Mill, which had not opened yet so cut-through traffic could not currently be evaluated. Mrs. Townshend advised members that, surprisingly, school traffic had not been as bad as anticipated. She felt that this project should be monitored, noting that from a long-term perspective the connection would be needed, but it was not as high of a priority as items 1 through 5 on the list. Mrs. Townshend stated that this item had higher priority in prior years.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 13 7. Crawford Carroll Avenue Extension - The extension of Crawford Carroll Avenue south toward the DSU campus becomes a more critical priority with DSU’s lease of the Sheraton Hotel property. The extension of Crawford Carroll Avenue will help avoid use of US Route 13 for local trips between the Sheraton property and the DSU campus. This project is included in the CTP. Mrs. Townshend explained that in order to get from the former Sheraton Hotel to the DSU campus proper, it is necessary to go out on Route 13. With legislative support, sidewalks were installed so there was a safe way to walk, but there was still a need for a non-Route 13 connection. Mrs. Townshend noted that if DSU were to move forward with building a convocation center, it was possible that they may need to build this road; therefore, it may not end up being a State-paid road. 8. Kings Highway/Route 13 Intersection Improvements - The intersection of Kings Highway, US Route 13, and White Oak Road needs improvement to meet an acceptable level of service standard. The current condition of the intersection hinders redevelopment of properties in this vicinity. This project is not in the CTP. Mrs. Townshend explained that this intersection, near Dunkin’ Donuts, had problems with its geometry and was failing. She noted that the ranking for this project had dropped down a bit on the list, primarily because the City was in the process of a Transportation Improvement District (TID) study and modeling was currently underway for that. Mrs. Townshend stated that all improvements necessary along the Route 13 and Bay Road corridor would be covered under the TID study. This would not guarantee funding but, according to State law, once that study is complete and the TID agreement is signed, a fee would be collected and those road improvements would need to have a different priority in the State’s CTP. 9. US Route 13 Service Road Corridor - The construction of service roads along US Route 13 is a project that will help to alleviate congestion on Route 13. This project is not in the CTP. Mrs. Townshend stated that this is an off-road system, mainly behind the Dover International Speedway and Dover Mall, that would take traffic off Route 13 and relieve some of the pressure points in this area. She indicated that this would be looked at as part of the modeling that was in progress for the TID. 10. US Route 13 Sidewalk Construction - Construction of sidewalks along US 13 continues to be a priority. This project is not in the CTP. Construction of sidewalks is required when properties develop.

SAFETY ADVISORY AND TRANSPORTATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 14 Mrs. Townshend advised members that construction of sidewalks on Route 13 would also be addressed through the TID. She indicated that at this point there were very few sidewalk gaps on Route 13 and things seemed to be resolving themselves in this regard through the development process. She noted that there were still a few key pieces, stating that it would be great if DelDOT could come up with funds for this. Mrs. Townshend advised members that, in addition to these projects, the City was also in support of implementation of the Bicycle and Pedestrian Plans developed by the MPO and approved by City Council in 2015. She expressed appreciation for the construction of Capital City Trail segments by DelDOT and the active participation on the part of DelDOT in the City’s efforts to make Dover more bicycle and pedestrian friendly. Mr. Sudler asked if financial assistance had been sought from 31st District Representative Sean Lynn or 17th District Senator Brian Bushweller. Responding, Mrs. Townshend indicated that community transportation fund dollars typically do not go toward projects in the CTP, since CTP projects are larger than that pool of money could cover. She noted that staff had reached out to the legislators in regard to advocating for Dover to get some of these projects into the CTP. Mrs. Townshend explained that, on the technical side, staff participates in the MPO, attends the DelDOT CTP hearing, communicates with DelDOT, and also makes sure that the City’s legislators know what the needs are. Mayor Christiansen advised members that he and Kent County Levy Court Vice President Brad Eaby sit on the MPO and champion projects that would be beneficial to the City of Dover. He indicated that Levy Court Commissioner At-Large Terry Pepper also seemed to support the City. Mayor Christiansen stated his opinion that the City is well represented on the MPO. Mr. Hutchison moved to recommend approval of the priority ranking for the coming year, as recommended by staff. The motion was seconded by Mr. Keller and unanimously carried. Mr. Hutchison moved for adjournment, seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 5:06 p.m. James E. Hosfelt, Jr. Chairman JEH/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2015\08-24-2015 SA&T.wpd

LEGISLATIVE, FINANCE AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on August 24, 2015, at 6:00 p.m. with Chairman Hare (departed at 6:39 p.m.; returned at 6:45 p.m.) presiding. Members present were Mr. Cole, Mr. Sudler, Ms. Maucher, and Mr. Shevock. Members of Council present were Mr. Anderson, Mr. Neil (arrived at 6:54 p.m.), Mr. Lewis (arrived at 6:45), Mr. Hosfelt, Mr. Hutchison, and Mr. Slavin (departed at 6:38 p.m.; returned at 6:40 p.m.). Mayor Christiansen was also present. AGENDA ADDITIONS/DELETIONS Mr. Shevock moved for approval of the agenda, seconded by Mr. Cole and unanimously carried. Transfer of Real Property from Delaware Civic Center Corporation to Delaware State University Mr. Scott Koenig, City Manager, advised that a request was received from Delaware State University (DSU) regarding the transfer of property from the Delaware Civic Center Corporation. He stated that he had a few requests related to this item; however, he asked that the representatives from DSU speak first. Mr. Koenig indicated that in January 2015, he, along with Mr. Kirby Hudson, Assistant City Manager, former Council President David Bonar, and Mr. William Pepper, Deputy City Solicitor, met by telephone with the representatives of DSU to talk about a potential transfer of land and, since that time, the attorneys had been working on a way to potentially make that happen. Mr. Thomas Preston, DSU General Counsel, reviewed his letter to Council President Slavin, dated August 11, 2015. He stated that approximately 13 years ago, the ownership of three (3) parcels of land was transferred to the Delaware Civic Center Corporation (DCCC). Mr. Preston informed members that approximately 41 acres of that plot was owned by the City of Dover, and the City maintained a reversionary interest which stipulated that if the DCCC did not use the property for building a civic center within 10 years, the City could demand that the land revert back to the City. He indicated that K.W. Lands, LLC donated a parcel of approximately 6.3 acres which had a similar reversionary interest. The last parcel was given in fee simple, with no reversionary interest. Mr. Preston stated that the DCCC did not build the civic center and, in fact, went out of existence. Mr. Preston explained that DSU was committed to building that facility if they can get the funding, noting that they are currently working on it; however, in order to move forward, DSU needed to solidify the real estate portion. Mr. Preston stated that DSU was asking the City to either waive its reversionary interest entirely or agree that DSU has a certain period of time to try to raise the money to build a convocation center. He noted that if it were built within that time, the reversionary interest would expire. Mr. Sudler asked what the DSU board of trustees’ most recent decision was in regard to this matter. Responding, Mr. Preston stated that the board was in favor of this matter; however, he explained that the board would be most interested when they come up with financing. He noted that the board recognized that this is a facility that would be tremendously additive to DSU, as well as Kent County and the City of Dover.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 2 Mr. Sudler asked how soon construction would begin if the City were to waive the reversionary interest. In response, Mr. Preston stated that this would be a $57.5M project and DSU was a long way from having that amount. He explained that DSU was talking to people and there were some incredibly creative ideas being floated around. Mr. Preston stated that they would like to believe that it would come to fruition but he could not make a pledge. Mr. Shevock questioned what type of building DSU planned to build on the property, whether it would be an academic building or sports related. Responding, Mr. Preston explained that the building would be a combination that would house a basketball arena, volleyball, and those kinds of sports, and it would also have facilities around the exterior of the building that would be academic. He stated that DSU was talking to people about creating a health center that would use part of the facility as well, and it would be designed to be easily used for conventions, trade shows, and the like. The purpose underlying the building was to be very flexible and provide a facility that does not exist anywhere else in Delaware, specifically in Kent or Sussex counties. Mr. Shevock asked if there would be a provision for some type of attachment to DSU’s other properties. In response, Mr. Preston explained that approximately a month and a half ago, DSU had discussions with the Delaware Department of Transportation (DelDOT) regarding their plans for the extension of Crawford Carroll Avenue. He stated that, assuming that it comes to pass at some point, Crawford Carroll Avenue would be a connection and DSU would also plan to have a walking path. Mr. Preston noted that DSU currently runs small buses up to the residence hall, which used to be the Sheraton, and down Route 13; however, the idea would be to get the traffic off of Route 13 if possible. Mr. Anderson expressed his opinion that this would definitely be a positive addition to the City. He noted that the land was in a good and valuable location and the City should reclaim its interest. He questioned the possibility of a partnership with DSU and the City regarding payment in lieu of taxes (PILOT) and issues of that nature if the City were to transfer the property to DSU. Responding, Mr. Preston stated that DSU would be happy to talk to the City about it; however, it was his hope that it would not be linked to this particular transfer because it was his thought that these were separate topics and ought to be discussed separately. Mr. Preston stated that DSU understood the City’s concern about this and was prepared to talk at the City’s convenience. Ms. Maucher asked what funding sources had been identified and if Mr. Preston expected to have issues similar to those that the City had in raising funds. In response, Mr. Preston stated that they were not in a place with any of the potential partners to say that they had identified any real sources. He explained that they had looked at public/private partnerships all over the country that had built medical buildings, hospitals, schools, etc., and they knew that this was possible. Mr. Preston stated that they just have to find someone who is prepared to invest $60M in Kent County in a convocation center, which was not the easiest deal to sell. He noted that they were making some progress, and he was guardedly optimistic. Referring to the other models that Mr. Preston had looked at, Ms. Maucher asked what the timing was to obtain the funds. Responding, Mr. Preston stated that it varied. While some of the big California universities have had a lot of money and a lot of support and were able to put together a

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 3 public/private partnership very quickly, others had taken a great deal of time. He stated that some buildings would be easy to build because there is cash flow immediately. With a residence hall, for example, 500 kids move in every year and may pay $9,000 a year for the room, which puts a lot of bricks and mortar on the ground, but convocation centers are tougher. Members were provided the Delaware State University Convocation Center Final Report, Delaware State University, Dover, Delaware, May 2014 (Attachment #1). Mr. Preston stated that this feasibility study estimated that the proposed convocation center would have between 144 and 170 events every year, only 40 percent of which would be DSU related. He explained that it was difficult to estimate how many of those would be free events versus those for which tickets would be sold. Mr. Preston stated that the estimate for building operations was between $5.5M and $7.2M, which would be significant for this economy. He indicated that the convocation center would result in approximately 180 permanent jobs, as well as approximately 500 jobs during the construction. Mr. Preston noted that, fiscally, this would be a big deal for Kent County and Dover. Mr. Sudler asked whether DSU had entertained the idea of giving the City of Dover a discounted rate if the City needed to do something in that capacity. In response, Mr. Preston stated that this had never come up; however, DSU facilities were currently used frequently by the City as well as State and County organizations. He indicated that typically contracts include a charge of $150 or $200 and he did not see any reason why it would not be the same. Mr. Preston stated that the only caveat would be that DSU would have to maintain the building and pay the light bill. Mr. Hare noted that there was an electric transfer station on the property which the DCCC was going to pay to have moved. He questioned whether it would need to be moved for the proposed convocation center and, if so, whether the City or DSU would pay have it moved. Responding, Mr. Preston stated that Mr. Hare was the first to raise this issue; however, he explained that if DSU had a public/private partnership deal, he did not think this would be a major problem. He indicated that it would need to be moved and this would be done as part of the cost of putting up the building. Mr. Hare expressed his opinion that due diligence had not yet been done by the City to know what would be given away, noting that someone may be interested in purchasing the land. In response to Mr. Hare, Mr. Preston indicated that in 2001, the City was satisfied that the benefits from having the civic center built, the jobs that it would create, and the commercial traffic that it would generate would more than offset whatever the value of the land was, noting that he did not have any reason to believe that the analysis had changed since 2001. He stated that DSU did not have an appraisal of the property and he did not know its worth. Mr. Preston stated his understanding that there were issues with the property that would need to be taken care of, noting that a major portion of it is fill, which would impact the value. He expressed his opinion that the City had to consider whether putting up a center that would result in 180 permanent jobs and between $5M and $7M per year, would be worth more to the City in the long term than whatever this particular 41 acres could be sold for.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 4 Mr. Hare asked for a breakdown of the 180 full-time positions that the center would have. Noting that Mr. Preston indicated that the center would have 144 to 170 events per year and some may be fee-paying events, Mr. Hare asked if there would be any revenue to the City from taxes or anything like that. Responding, Mr. Preston stated that there would certainly be revenue to the City from utilities, as there is from the campus now. Noting that DSU pays almost $3.6M per year, he stated that the amount would increase with the construction of a substantial new building. Mr. Preston stated that they would not go forward with this project if they were not satisfied that the spin-off, in terms of revenues, jobs, etc., more than outweighed the cost of building it. He expressed his belief that this property would not be taxed any more than the rest of the University’s property. In response to Mr. Hare, Mr. Preston confirmed that the University’s property is not taxed at all. He expressed hope that the City of Dover had concluded that having DSU as a neighbor was profitable in ways other than tax revenue. Mr. Koenig, referring to staff’s meeting with DSU in January, stated that the City was interested in this concept from an administrative standpoint; however, he explained that a couple of things had happened in the intervening time and the City was under pressure in a number of different areas. Mr. Koenig stated that the City wants to encourage development because it is desired that the economic base expand, both in Dover and Kent County, and this would be a good project on many facets for that. He noted that DSU was on the record as saying this would create utility revenue for the City. Mr. Koenig advised members that there were three (3) separate parcels which had been assessed in total at approximately $2.8M by the City’s tax assessment office. He stated that all three (3) parcels were currently tax-exempt because they were granted to the Civic Center Corporation. Mr. Koenig informed members that since the January meeting with DSU, two (2) things had happened which were very specific to this discussion. He reminded members that State revenues and transfers to local governments are a big question for the future. Mr. Koenig explained that it was important for the City to take advantage of opportunities to discuss PILOT agreements or long-term partnerships where the City receives revenue. He stated his understanding that DSU might not want to couple these two (2) things together; however, he advised that this was really the time to talk about it since DSU was now on record as saying that this facility would generate additional income. Mr. Koenig indicated that unless these discussions begin now, in the early stages, it would be difficult for the City to get DSU on the record in the future. He advised members that the PILOT agreement was something that the City was interested in; however, it had not been discussed with DSU prior to this evening. Mr. Koenig stated that DSU had approximately $250M of assessed land value in the City of Dover, which represents a huge economic investment in Dover. Mr. Koenig noted that having the University inside the City limits provides many advantages to the City; however, he reiterated that there was the issue of PILOT, which the City had not discussed with them. Mr. Koenig stated that the second issue, which had come up in the last 10 days, was related to potential solar fields on this property. He advised members that, under the renewable portfolio standards, the City would be deficient in Solar Renewable Energy Credits (SRECs) in the next

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 5 couple of years. He explained that in January, staff had not discussed what the City would do in the future for the next round of these renewable energy sources. Referring to the Conceptual Site Plan on Page 16 of the Delaware State University Convocation Center Final Report, Delaware State University, Dover, Delaware, May 2014, Mr. Koenig noted that the area labeled future parking would be attractive to a solar developer for the location of a solar field. He stated that the City would like to entertain that discussion with potential solar developers for this part of the land, because this was the cap on the old landfill. Mr. Koenig stated that the 40+ acres of land that the City owned was an inert landfill that went through a closure exercise back in the mid-1990s. He explained that for the last four (4) or five (5) years, the City of Dover had been paying a small amount for the inspection of that cap to make sure that it stays in place and that the closure documents stayed current, or green, while the Civic Center Corporation had been defunct. Mr. Koenig reiterated that the City has a need for future solar development and advised that Mr. Harry Maloney, Electric Director, had indicated that this was a really good area based on current technology whereby a solar developer can build a floating field of solar power that would not be damaged by the differential sediment of the landfill cap. Mr. Koenig stated that staff would like to bring this matter before City Council as a discussion that the land labeled as future parking may potentially be something that the City would like to pursue for solar fields. Although staff did not currently know how much land would be needed for the solar fields, the rough estimate was in the five (5) acre range, which would still leave a substantial amount of land that the City would not have a future interest in. Mr. Koenig advised that, from an administrative level, he would like to take the best of all the discussions going forward. He explained that he would like to continue discussing the potential transfer of the land, and evaluate whether a portion of this land that is away from the convocation center could be redeveloped or developed as a solar field through the City’s integrated resource plan that is about to go out for proposals. Mr. Koenig stated that he would recommend that the City do the reversion clause, in case DSU does not move forward with the project, so that the City would have the potential to further evaluate this for either expansion of renewables or some other development application that may happen in the future. Mr. Shevock noted that the Conceptual Site Plan indicated that the City would require 1,600 parking spaces for a 4,800-seat facility and that the proposal was approximately 500 spaces short. It was his assumption that parking would go over into the future parking area and he questioned how much of the future parking would be used for a solar panel field. In response to Mr. Shevock, Mr. Koenig, noting that the Conceptual Site Plan depicted the electric substation in its current location, stated that DSU did not contemplate moving the electric substation, which would be substantially costly. Mr. Koenig was unsure of the exact amount of land that would be needed for a solar panel field or how it would impact DSU’s plan. He stated that the number of parking spaces needed would depend on the event being held and could be worked out as the City moves through design.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 6 Mr. Shevock asked if a waiver request regarding the specified number of parking spaces would come back to the City. Responding, Mr. Koenig stated that there could potentially be a waiver, but that would have to be granted by the City’s Planning Commission through the planning process. Mr. Hutchison asked if DSU had a timetable related to construction for this project. In response, Mr. Koenig noted that Mr. Preston said the sooner the better but that they did not have funding arranged at this time. In response to Mr. Hutchison, Mr. Preston stated that DSU would love to begin construction tomorrow; however, they have to have the money and would not start building without having identified the sources. Mr. Hutchison stated that he loved what he saw, noting that it was very impressive and long overdue for DSU. He expressed his hope that the City Manager, Economic Development Office staff, and DSU would work together to develop an agreement. Mr. Hutchison noted that there are many opportunities with the campus growing the way it is. Responding to Mr. Hosfelt, Mr. Koenig reiterated that the City’s parcel was approximately 41.5 acres and estimated that the assessed value of this property was approximately $2.4M. He reminded members that it should be taken into consideration that this was a landfill and not highway frontage. Mr. Hosfelt was not sure whether giving away $2.4M of land was the best idea with the current state of the City. He expressed his opinion that this somehow needed to be tied to PILOT. Mr. Hosfelt noted that members had discussed how much the land was worth, the area that it takes up within the City, and the fact that this project would have an impact on City services, such as the police department, fire department, ambulance service, etc. He stated that it was going to have more of an impact than just paying those fees. Mr. Hosfelt thought that, going forward and especially if this would be a money-making venture for the University, it would not make sense for the City to give away $2.4M worth of land. Mr. Hare stated that he spoke to someone from DSU earlier in the day who said that after Labor Day the City was welcome to come out and have a conversation with Dr. Williams. Mr. Hare reiterated that he did not believe that the City should make a decision without more information. Ms. Maucher asked if DSU felt that they could not move forward without title to the land or if there could be some type of agreement that once certain goals are met by DSU, the land could be transferred. She was concerned that DSU could have the same fundraising issues as the DCCC and the property could sit for another 13 years without being utilized. In response to Ms. Maucher, Mr. Preston stated that, under the best circumstances, raising the amount of money required to construct the proposed building would be a challenge, and he did not have any problem with the City maintaining the reversionary interest. He explained that it would

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 7 be difficult to move forward when he could not tell a potential partner that DSU had the land and show them what it looked like. Mr. Preston stated that DSU had to start the process with the foundation, which was the land. Ms. Maucher asked how long a reversionary period DSU would want, whether it would be another 10 years or if five (5) years would be sufficient, with an option to extend. Responding, Mr. Preston stated that the City of Dover was DSU’s partner and DSU would work with the City. He explained that if five (5) years with an option for another five (5) was the way the City wanted to go, DSU would be happy to discuss it. Mr. Preston stated that the problem was that there was no money in the State coffers and he did not think the State would be in a position to build a $57M building any time in the reasonable future. He indicated that DSU had to be completely different and creative, and that process was taking some time, noting that DSU had been talking to people for at least a year; however, he did not have anything he could put on the table. Mr. Preston stated that DSU had a terrific person helping them and they were confident that they would get it done, but it could easily be another five (5) years. Mr. Sudler asked what the largest amount was that DSU had raised, and in what amount of time they had raised it. In response, Mr. Preston stated that DSU was in the midst of its most successful capital drive in the 125-year history of the University. He indicated that DSU targeted $20M, and he believed they were at $16.5M in two-and-one-half years. Mr. Preston explained that this capital drive was targeted for scholarships. Mr. Anderson expressed his support for this concept and stated that the City needed to reclaim its interest in the property and discuss this matter to determine where the City was going. He was not sure of the feasibility of a solar park and whether this would be an ideal place for it with the building around it and all of the trees. Mr. Anderson thought that the City Manager needed more time to evaluate the options and suggested that perhaps this item could be discussed in three (3) to six (6) weeks. Council President Slavin thanked Mr. Preston and his team from DSU for briefing members on this project. He also thanked members for expressing their concerns, which he thought were well founded and well communicated. Mr. Slavin stated that this was the period of due diligence that was needed, noting that there would be many ways of meeting all of these interests, noting that he had not heard any opposition to the idea of bringing in additional jobs or to the status and prestige that a convocation center would have for the region and DSU. Mr. Hare reiterated his concerns regarding the current state of the City and the possibility of giving $2.4M worth of the land to DSU to build a $60M convocation center. He informed members that DSU currently had $259M worth of tax-free property in the City and the State of Delaware had $280M worth of such property in the City. This proposal would increase DSU’s amount to more than $300M and result in DSU having more tax-free property in the City than the State of Delaware has. Mr. Hare expressed his opinion that more due diligence needed to be done to justify to the citizens why the City would give 41+ acres of land to DSU, while the citizens would pay more taxes because DSU does not pay any.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 8 Mr. Sudler moved to continue conversation and information gathering from Delaware State University (DSU), as well as the City Manager, and for DSU to come back and give another presentation in regard to how they could economically benefit both the City and DSU. The motion was seconded by Mr. Cole. Responding to Mr. Hare, Mr. Sudler and Mr. Cole agreed to stipulate that this item be considered at the first meeting in October. The motion to continue conversation and information gathering from Delaware State University (DSU), as well as the City Manager, and for DSU to come back at the first meeting in October and give another presentation in regard to how they could economically benefit both the City and DSU was unanimously carried. Referring to the Delaware State University (DSU) convocation center, Mr. Bill Neaton, Economic Development Manager, noted that the City’s Economic Development Office had been working with DSU since the first day that their plan came out. He noted that the Economic Development Office, the State legislators, and the Chamber of Commerce were all part of the feasibility study that was funded by the State for the convocation center. Mr. Neaton informed members that a number of locations were considered prior to coming up with the proposed location and, due to the proximity to the University, the size of the parcel of land, and the parking area, this one (1) far exceeded every other parcel of land that was examined. Semi-Annual Review - Statistics Regarding Jobs and Businesses Gained and Lost in the City of Dover Since January 2015 (Deferred by Committee on August 10, 2015 Due to Time Constraints) Mr. Bill Neaton, Economic Development Manager, reviewed statistics regarding the City of Dover top employers, noting that DSU was one (1) of the larger employers in the City of Dover, with approximately 1,000 full-time and part-time employees. He noted that they continued to expand their programs, and the Optical Science Center for Applied Research (OSCAR) was about to open. Mr. Neaton stated that DSU continued to expand and create a base in the City of Dover that is a Center of Excellence, and the City was pleased to partner with the University. Mr. Neaton informed members that Bayhealth continued to expand and had added approximately 100 employees since January 29, 2015, which would continue to increase. Bayhealth had purchased property south of Milford, where they would be building a health campus at a projected cost of between $250M and $275M. Mr. Neaton stated that Bayhealth was continuing to purchase physician practices which would also increase their employee base. Mr. Neaton stated that Dover Air Force Base continued to remain stable. He explained that the City of Dover was currently involved in a community partnership initiative with Dover Air Force Base, to assist the Base in reducing their costs so they could remain a viable partner in the City of Dover. Mr. Neaton stated that the City of Dover, residents, and Dover Air Force Base have a really unique relationship, noting that those at the Base who have lived in other places say that it is probably the

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 9 best relationship of any community and military base in the country. He reminded members that several awards had been won for having that kind of relationship. Staff continued to meet with Dover Air Force Base, and the next partnership initiative meeting would be held later in the week. Mr. Neaton explained that Edgewell, formerly known as Playtex and then Energizer, was now a separate corporation from Energizer, with their own letters on the stock exchange. Edgewell is the leading edge concentrating on well-being. Mr. Neaton informed members that Edgewell was continuing to retrofit their plant in Dover, and their engineer advised Mr. Neaton that they were on schedule to complete the project in 2017 and transfer all of their feminine care manufacturing from Canada to Dover, which would provide several hundred jobs in Dover. Mr. Neaton reminded members of the Kraft Foods and Heinz merger, which resulted in the loss of 2,500 jobs in the company. He stated that the day that this was announced, he and the Mayor made contact with the plant manager at Kraft Foods, who was cautiously optimistic that they would not see a major impact in these job cuts. Mr. Neaton stated that Kraft was lean and mean at the levels of management, and was manufacturing products that nobody else in the country manufactures. He advised that he, the Mayor, and the City Manager would be meeting with the plant manager on Friday morning to discuss what is necessary for the City to assist Kraft in moving forward. Mr. Neaton indicated that they are truly a great partner to have in the City of Dover, and staff maintained almost monthly contact with them. He advised that when he called Kraft regarding the City’s need for water for this year’s Comicon at the Dover Public Library, they donated 5,000 bottles of water. Mr. Neaton noted that Procter & Gamble, another great partner for the City, had remained steady and was preparing to celebrate their 40th anniversary. Mr. Neaton advised members that Wesley College had a new president, Mr. Clark, who is a very progressive thinker. Mr. Neaton expressed his opinion that Mr. Clark would do great things for Wesley College. Mr. Neaton stated that Hirsh Industries was a silent little business located on the northern edge of Dover that takes rolled steel and manufactures filing cabinets and, last year Hirsh manufactured approximately one (1) million filing cabinets. Mr. Neaton informed members that he and the Mayor met with Hirsh last month to discuss some concerns and problems they were experiencing. Hirsh asked for assistance from a few City departments, and the City responded almost immediately to their requests. Mr. Neaton advised members that the City was continuing to assist Hirsh with their warehousing. They had discussed expanding and met with the City Planner last week. Mr. Neaton stated that Hirsh discussed abandoning a lift station and going into gravity feed into the sewer system; however, it was his understanding that they were not going to do this because it would be too costly. He noted that the Public Works Department, Planning Office, and Mayor’s Office had been working very closely to assist Hirsh.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 10 Mr. Hutchison noted that Kraft Foods had expressed concerns regarding the high cost of electricity and asked if that would be part of Mr. Neaton’s discussions. Responding, Mr. Neaton informed members that a meeting was scheduled for Friday, August 28, 2015 to discuss various issues, which he thought would include the cost of utilities. Mr. Anderson asked what the current unemployment rate was for the City. In response, Mr. Neaton stated that he did not know the current unemployment rate for the City but he would forward it to Mr. Anderson. Mr. Neaton noted that it had remained fairly stable over the last few months but was a little higher than the State level. Mr. Anderson asked if Mr. Neaton had heard any concerns from Dover’s major employers other than those in regard to commercial utility rates. Responding, Mr. Neaton indicated that commercial utility rates were probably the greatest concern. He stated that they are pleased with staff’s response time to their requests. For example, Mr. Neaton advised that Kraft Foods experienced power problems in their yard last year and the plant manager and the City worked very quickly to resolve their problems. Mr. Anderson stated that he had also heard concerns regarding commercial utility rates, particularly with the small three (3) percent increase included in the FY 2016 Budget. Referring to Edgewell, Mr. Anderson noted that there was a plan to significantly increase the jobs at the Energizer/Playtex plant, by at least 50 percent, over the next several years and asked if there were any changes to that plan, with the spin-off of Edgewell. In response, Mr. Neaton advised members that Edgewell was still on board with that plan. They are in the process of shutting down their plant in Canada and those jobs will come to Dover, which will result in the 50 percent increase. Mr. Neaton stated that there was some plastic container manufacturing at the Dover plant which had between 40 and 45 jobs, and the City attempted to keep those jobs in Dover; however, that manufacturing was unfortunately transferred to Connecticut. He explained that they already had a clean room setup in Connecticut and it would have cost them approximately $2M more to build a clean room in Dover. Referring to the new shopping facility near Sam’s Club, Mr. Anderson asked if there was a time frame for the five (5) stores, and how the facility would impact employment and the value of the City’s investment in that area. Responding, Mr. Neaton advised that he had weekly contact with Mr. Dean Pletz, Vice President of The Onyx Group, which is doing that project. He noted that they expect to have the first store completed sometime in January or February 2016. Mr. Neaton indicated his understanding that the first store would be Petco. The Onyx Group expected the rest of their project to be complete early next year. As far as employment, Mr. Neaton stated that he could not guess at the numbers; however, with five (5) retail stores and a restaurant, he indicated that it could possibly be in the hundreds of employees. Mr. Neaton advised members that the projected completion date for the Produce Junction Store was the end of September or the first of October 2015. He believed that they would employ approximately 60 to 70 people. In response to Mr. Hare, Mr. Neaton stated that the Produce Junction Store would be located at the former Office Max site.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF AUGUST 24, 2015 PAGE 11 Responding to Mr. Anderson, Mr. Neaton stated that the City’s incentives had absolutely impacted these developments and had a very positive effect in bringing people into Dover. Mayor Christiansen reiterated that City staff would be meeting with 20 of Dover’s largest utility users on Friday, August 28, 2015. He stated that the meeting was facilitated at the request of the Chamber of Commerce and employers were invited to attend. Mayor Christiansen noted that the Chamber was working in tandem with the City’s Economic Development Office and the City Manager’s Office to guarantee that these employers would let the City know the issues that they are having, the hardships that they face, and how the City needs to protect the jobs currently in place, as well as bring new jobs to the City. Responding to Mr. Hare, Mr. Neaton informed members that the former K-Mart is owned by people in Cleveland, Ohio and they have a tenant. He stated that he had spoken to them approximately one (1) month ago and they had submitted a plan to the Delaware Department of Transportation (DelDOT) regarding additional entrances and exits. Once that is approved, they would be able to announce who the potential tenant is. Mr. Neaton explained that he had seen the plans for the facility, which include additional landscaping and islands in the parking lot. He stated that the plans also included landscaping along Route 13, as part of the beautification of Route 13. In response to Mr. Sudler, Mr. Neaton explained that the five (5) new retail stores would be located on the site of the former Walmart and would include Ross Dress for Less, Petco, and Five Below. He stated that there would also be an Outback Steakhouse built on a pad site at that location. By unanimous consent, the meeting adjourned at 6:55 p.m. William F. Hare Chairman WFH/TM/dd Attachments Attachment #1 - Delaware State University Convocation Center Final Report, Delaware State University, Dover, Delaware, May 2014

ATTACHMENT #1 Legislative, Finance, and Administration Committee Meeting of 08/24/2015 Delaware State University Convoca on Center Final Report Delaware State University Dover, Delaware May 2014 ATTACHMENT #1 Legislative, Finance, and Administration Committee Meeting of 08/24/2015

Participants Representatives from Delaware State University (DSU), the State of Delaware, Kent County, the City of Dover and the Greater Kent Committee, came together to participate in a series of workshops and conference calls to brainstorm and provide feedback on the Delaware Convocation Center project. We thank all participants for their assistance with furthering the project. Steering Commi ee Project Team: Senator Colin Bonini, State Senator, 16th District Senator Brian Bushweller, State Senator, 17th District Holzman Moss Bo no Architecture Rep. Darryl Sco , State Representa ve, 31st District Douglas Moss, AIA, LEED BD+C Mayor Carleton Carey, Mayor, City of Dover Pa y Chen, AIA, LEED AP Mr. Bill Neaton, Economic Development Manager, City of Dover Mr. James Waddington, Director – Economic ForeSite Facility Planners Partnership, Kent County Levy Court Peggy Chong, Assoc. AIA, LEED Green Assoc. Ms. Judy Diogo, President, Central Delaware Chamber of Commerce Conven ons, Sports & Leisure Ms. Shelly Cecche , Execu ve Director, Greater Kent Interna onal Commi ee Jay Lenhardt Mr. Bill Strickland, Past President, Greater Kent Weston Johnson Commi ee Mr. Stuart Ou en, Former Chair, Delaware Civic Center Corpora on Becker Morgan Group Ms. Carolyn Curry*, Chief of Staff and VP for Gregory Moore, P.E. Ins tu onal Advancement, DSU Michael Henry, LEED AP Dr. Amir Mohammadi*, University Treasurer, DSU EDIS Dr. Alton Thompson, Provost & VP for Academic Gerald Doherty, LEED AP Affairs, DSU Rob Belfiore, LEED AP Dr. Teresa Hardee, VP for Finance, DSU Mr. Victor Santos, Government Rela ons, DSU *Commi ee Co-Chair

CONTENTS Introduc on 1 Overview Process Mission, Mandates and Major Assump ons Understanding the Market 5 Methodology Market Characteris cs Recommenda ons 9 Public-Private Partnership Phasing Building Program Site Op ons Cost Projected Impact 21 Events and A endance Financial Opera ons Economic Impacts Funding Analysis Management Op ons Delaware Convocation Center

Project Objectives Through visioning sessions with the Steering CommiƩee, the following list of prioriƟes for the project was established: • Create an academic building that supports DSU’s pedagogical mission • Envision DSU facility for shared use by the entire state of Delaware • Establish indoor venue for DSU convocation and graduation • Develop premier facility for men’s and women’s NCAA basketball • Create multi-use facility for large assemblies, conferences, trade shows, entertainment and athletic events • Assess market to estimate users, uses and financial viability • Establish strategies to achieve annual financial break-even • Create engine to enhance economic development (job creation and tourism) • Promote active partnerships with DSU, State of Delaware, Kent County, City of Dover, and school districts • Provide a premier facility through design excellence

Introduc on Project Overview Existing Conditions and Needs The desire to embark on a feasibility study for the It is vital for DSU to have a convocation center. Delaware Convocation Center arises from the myriad The lack of an appropriate large-scale indoor needs of Delaware State University, the City of location for commencement activities has resulted Dover, Kent County and the state of Delaware for an in the implementation of last-minute alternative assembly and event space. The convocation center, arrangements due to inclement weather. In 2009, a place to hold graduation ceremonies on a twice attendees sat in the rain throughout the graduation yearly basis, is a much-needed gathering space for ceremony with many having to leave due to the the university and the residents of the surrounding downpour. In 2010 and 2011, the graduating class region. was split into three smaller groups and separate ceremonies were carried out indoors. Neither option Capitalizing upon the potential synergies of a is an ideal way to celebrate the graduates and their joint project between town and gown, the study families on the day that caps the students’ college investigates the viability of a convocation center and career, a day which should be the source of many its impact upon the region. Reviewing current market proud, happy memories. conditions and trends, existing facilities, surveys and interviews with prospective stakeholders and users, the study presents a holistic and conservative assessment of the project’s feasibility. In conjunction with the data and information compiled, the study also takes a preliminary look into the size and usage of a facility that would be suitable for the Dover area market. The hypothetical facility allows the team to get further feedback about its appropriateness to the community, usability, cost and economic impact on the region, in addition to exploring ways of accommodating both the university’s and community’s programming and space needs. 2 Delaware Convocation Center

In 2009, rain impeded the commencement ceremony, dampening the spirits of the graduates and their families. The lack of an indoor venue that could accommodate all the par cipants was sorely felt. 3

Process Bringing together a mul -disciplinary team, Holzman Moss Bo no Architecture was commissioned to undertake this study in April 2013. The scope of work included assessment of the market condi ons, inves ga ng poten al sites, establishing a preliminary program and construc on cost, analysis of financial and economic opera ons, examina on of funding op ons and assessment of ownership and management op ons. To address the range of issues, the team includes experts from fields such as market and financial planning (CSL Interna onal), space planning (ForeSite Facility Planners), civil/ traffic/ site analysis (Becker Morgan Group) and cost es ma ng/ scheduling (EDIS- Barton Malow joint venture). Over a period of nine months, the team undertook numerous surveys and interviews with members of the community, key poten al stakeholders and users, in addi on to market research. The team made periodic presenta ons to the Steering Commi ee to keep them apprised of our findings, while providing various op ons for the proposed facility in order to fine-tune our recommenda ons. Members of the commi ee included state senators, state representa ves, representa ves from the City of Dover, representa ves from Delaware State University, members of the Greater Kent Commi ee, Central Delaware Chamber of Commerce and many others. 4 Delaware Convocation Center

LOCALMARKET INDUSTRYTRENDS CONDITIONS COMPARABLE/ COMPETITIVEVENUES PROJECTPLANNING/ LOCALMEETINGS POTENTIALUSER Delaware INTERVIEWS/SURVEYS MARKETDEMAND Convoca on BUILDINGPROGRAM Center SITESELECTION Feasibility Study REVENUEANDEXPENSE PROJECTION FUNDINGALTERNATIVES OWNERSHIP/ ECONOMICIMPACT MANAGEMENTOPTIONS ANALYSIS CONCEPTUALDESIGN PROJECTCOSTS FORSITE To achieve an in-depth understanding of the mul ple factors affec ng the viability of the proposed convoca on center, the team embarked on a scope of work, as represented in the diagram above, to look at the project in a holis c and comprehensive manner. The methodology allowed the team and the Steering Commi ee to analyze the social, financial and economic impacts related to the project throughout its life.

Understanding the Market Methodology • Level of support for and overall a tude toward the convoca on center project; In planning the development of the proposed • Level of support for various poten al project Delaware Convoca on Center, it is important to funding sources; solicit feedback from poten al facility patrons and • Local mee ng and event/mee ng space needs; stakeholders. Interviews were conducted with more • Interest in using event/mee ng space at the than160 organiza ons and stakeholders including proposed Delaware Convoca on Center; and, Delaware State University; City, County and State • Interest in priority/premium sea ng op ons and officials; local/regional business community; spectator poten al naming and sponsorship opportuni es event promoters; state/regional conven on planners; that could be offered at the proposed Delaware other higher educa on campuses; regional K-12 Convoca on Center. schools; and regional hospitality industry leaders. The interviews and surveys iden fied a variety of “This area needs a large A comprehensive survey was also distributed via email needs not met by exis ng event venues, ascertained to the Dover/Kent County-area business community moderate demand for concerts, family and spor ng arena to aƩract big name, as well as university students, faculty/staff, alumni events, determined a strong level of interest from state organiza ons, and brought to light robust revenue-generaƟng events and donors and other area residents. More than 300 support for a public-private partnership. Of vital surveys were completed, providing important insight and entertainment. Currently into the following: importance, more than 90% of the survey respondents exhibited a posi ve a tude towards the project. residents have to travel 1½ • History of a endance at other event and hours in any direcƟon to assembly facili es in Dover and the surrounding Market Characteris cs region; get access to cultural and • Interest level in a ending various types of Market a ributes such as local and regional market entertainment events of events/programming at the proposed Delaware demographic characteris cs, transporta on access Convoca on Center; and compe ve entertainment establishments in significant caliber. This is long • Current rela onship with Delaware State the local and regional market provide key indicators University and the local/regional community; overdue.“ - comment by survey • Opinions on the convoca on center’s poten al of the poten al demand for the proposed Delaware Convoca on Center. respondent impact on the community and its residents; 6 Delaware Convocation Center

The following is a summary of the key findings of the analysis of market characteris cs. • The Dover metropolitan area is home to approximately 168,000 residents. (Fig. 1) The proposed Delaware Convoca on Center will have the poten al to draw a endees from throughout the Delmarva region, which has a popula on of approximately 1.4 million, and on a more limited basis from the western shore of Maryland, southern New Jersey and southeastern Pennsylvania. • Dover’s lack of commercial air service or proximity to the I-95 corridor may impact the proposed Delaware Convoca on Center’s ability to a ract regional conven ons and certain touring entertainment events. However, the Dover market’s strong highway linkages to points throughout the Delmarva Peninsula, along with its rela vely central loca on within that region, make Dover well posi oned to capture event delegates and a endees from throughout the immediate region. (Fig. 2) • The availability of abundant, moderately priced hotel rooms in Dover could be a significant advantage in drawing conferences, sports Fig. 1 This table provides some sta s cs about the tournaments and other such events to the popula on in the Delmarva region with regard to size, proposed Delaware Convoca on Center. The age and income. ability to a ract these events could help increase demand for hotels, providing a needed boost to the local hotel industry. Fig. 2 This table shows the distance and length of me it would take to drive to Dover from surrounding ci es. 7

• The City of Dover is not home to an indoor entertainment venue with a sea ng capacity greater than 2,500 seats and offers limited exhibi on space, providing the proposed Delaware Convoca on Center with poten al untapped event opportuni es. However, the facility could face compe on from regional facili es such as the Chase Center in Wilmington, the Bob Carpenter Center at the University of Delaware in Newark for certain regional events. Fig. 3. This chart summarizes the levels of interest from survey respondents for various events that could occur in the proposed convoca on center 8 Delaware Convocation Center

Conceptual Rendering of Gradua on Ceremony The architect’s conceptual rendering for the convoca on center (a specific design has not been created) shows the arena accommoda ng a gradua on ceremony with 1,200 graduates on the event floor and an audience of 3,600 people in the sea ng bowl. The arena’s sea ng configura on is flexible, allowing it to be used for a variety of events such as concerts, trade shows, spor ng events, and many others.

Recommenda ons Public-Private Partnership Building Program The key components of the program consist of the Many facili es around the country that are similar to academic spaces of the Health and Wellness Ins tute, the Delaware Convoca on Center are based on public- the event floor of the arena, fixed and flexible bowl private partnerships. Not surprisingly, survey results sea ng, visitor support spaces, support spaces for the show that approximately 88% of the respondents athle c teams, administra on spaces and building support a public-private partnership for the Delaware support spaces. Convoca on Center. This strategy ensures that the convoca on center can become an asset to the The arena’s event floor accommodates a variety of university, central and southern Delaware, and the fields-of-play and retractable seats allow for greater city, providing much-needed event space for various flexibility. In convoca on or commencement se ngs, cons tuents, maximizing the building’s u liza on rate an addi onal 1,200 loose seats can be placed on the event floor. and enhancing the rela onship between the academic and civic communi es. Academic Program As a DSU facility with an interest in varied community and regional uses, the building program reflects The Academic Health and Wellness Ins tute is a fast- growing academic program at DSU, which is sorely the needs of diverse cons tuents in its lis ng of in need of addi onal space. Classroom spaces can spaces. An cipated ac vi es include a mix of double as mee ng and ballroom spaces, and can cater “This project would be great academic, spectator, athle c conven on, conference to the conven on and conferencing events that the and mee ng events. The program provides the for Delaware State University. opportunity for mul ple uses of the same space. facility hopes to a ract. We will have revenues for Phasing the University and the city of Considera on has been given to zoning the building to ensure ease of access by both the public and “Right-sizing” the facility is critical to ensuring its Dover.” - comment by survey university students, faculty and staff. Much thought success. Currently, there are no facilities in Dover that respondent has also been given to the successful sharing of seat more than 2,500 patrons for events. Based on mul purpose spaces between the various en es. industry trends, analysis of market characteristics and Conscien ous scheduling of spaces will be cri cal to responses from stakeholder interviews, a facility with maintaining the smooth opera ons of the building. a capacity ranging from 4,300 to 6,000 would be ideal to meet the concert, family show, sport event and convocation needs of the city and university. 10 Delaware Convocation Center

Keeping in mind the twin considerations of what the market can support and budget constraints, which influence the size of the proposed project, the proposal puts forth the idea of a phased project. The first phase would allow for the development of a 3,600 seat facility (4,800 seats at graduation) with the possibility of expansion to meet increased market demand, if funding permits it. All the academic, meeting and breakout spaces will be built in Phase 1 to allow the Health and Wellness Institute to be fully functional from the first day. It is also vital to note that some of these spaces provide opportunities for rental income. Phase 2 represents an increase in the number of seats in the bowl, resulting in a total of 4,800 seats (6,000 seats at graduation), a proportional increase in visitor support spaces, and some building support and storage spaces. The enlarged seating bowl presents the ability to attract larger roadshows, better publicized concerts and more tradeshows. Retractable Seating 20,000 s.f. 20,000 s.f. Planning for a porƟon of the seaƟng bowl to be retractable allows for greater flexibility. When all the Fig. 4. The facility will meet all the needs expressed by DSU and the City of Dover from Day 1, providing all the seats are pulled out, the event floor is at its smallest, required gathering, mee ng and academic spaces. Planning for a second phase, provides the opportunity for the accommodaƟng acƟviƟes that fit within a basketball facility to respond to increased demand for sea ng in the arena. court. When rows of seats are retracted, the event floor expands, permiƫng acƟviƟes that require more space, such as trade shows, concerts, the circus etc, to occur, an invaluable feature given the lack of indoor exhibiƟon space in Dover. 11

Phase 1 Phase 1 and 2 PH 2 PH 1 CONCESSIONS RESTROOMS RESTROOMS CONCESSIONS RESTROOMS CONCESSIONS CONCESSIONS SEATING CONCESSIONS SEATING SEATING SEATING SEATING EVENT FLOOR CONCESSIONS EVENT FLOOR CONCESSIONS CONCESSIONS CONCOURSE CONCOURSE SEATING CONCESSIONS SEATING CONCESSIONS CONCESSIONS CONCESSIONS RESTROOMS ACCESS TO RESTROOMS CONCESSIONS RESTROOMS ACCESS TO ACADEMIC/ ACADEMIC/ MAIN LOBBY MAIN LOBBY Conceptual Floor Plan LEVEL Conceptual Floor Plan LEVEL CONCOURSE CONCESSIONS CONCESSIONS CONCOURSE CONCOURSE PH 2 PH 1 ACADEMIC/ LOBBY ACADEMIC/ LOBBY STO. MEETINGS OFF. OFFICE STORAGE STO. MEETINGS OFF. Conceptual Building Sec on Conceptual Building Sec on Academic Public Sea ng Event Floor In Phase 1, the sea ng will form a horse-shoe shape surrounding the event floor, accommoda ng approximately 3,600 people in the bowl sea ng. Phase 2 allows for an increase of about 1,200 seats. With a total of 4,800 seats, the Delaware Convoca on Center will become an ever more a rac ve event arena for concert organizers and roadshows. 12 Delaware Convocation Center

COMMENCEMENT CLASSROOM/ EXERCISE (addi onal 1,200 seats) >dhZ PHYSIOLOGY LAB Retractable seats BASKETBALL BADMINTON BOXING VOLLEYBALL INDOOR SOCCER WRESTLING HANDBALL TENNIS TAEKWONDO Maximum Sea ng Configura on This is a plan diagram of the sea ng bowl and event floor. Events such as convoca ons and basketball games will be accommodated in the maximum sea ng configura on. The diagrams show addi onal ac vi es that could occur on the event floor. Full Sea ng Bowl: 3,680 seats 13 Event Floor: 10,300 s.f.

JOB FAIR Dh^/&^d/s> EYhd (630 seats) Retracted seats CAR SHOW CONCERT TRADE SHOW BMX /Zh^ Retracted Bowl Configura on This plan diagram provides maximum event floor space by retrac ng rows of sea ng. In the retracted bowl scenario, the event floor will be able to accommodate larger-scale events such as consumer shows, concerts, and many others. Retracted Sea ng Bowl: 2,730 seats Event Floor: 15,050 s.f. 14 Delaware Convocation Center

Site Options The team started by inves ga ng 12 poten al sites in and around the DSU campus, before focusing on three preferred sites. In exploring site op ons for the facility, we took into account issues such as: • Visibility from vehicular traffic on Route 13 • Proximity to DSU campus • Pedestrian and bike access to DSU campus • Traffic accessibility from Route 1 and Route 13 • Adequate space for new facility, parking, etc. • Poten al for shared parking with neighbors • Land ownership • Environmental condi ons • U lity infrastructure • Reloca on of exis ng site infrastructure In evalua ng the sites against the criteria listed above, the site highlighted in blue emerged as the favored op on (refer to adjacent diagram). As the former Delaware Civic Center Site, it is currently owned by the Delaware Civic Center Associa on. A transfer of ownership would need to be discussed. Some of the advantages of the recommended site include: • Adjacency to DSU campus • Ease of access • Adequate parking • Reduced cost of land acquisi on The proximity of Site 2 to the DSU main campus, as well as the Commons, is a cri cal asset. It only takes a short walk for students to get to the Health and Wellness Ins tute. 15

Conceptual Site Plan The proposed convoca on center will be served by a primary public entrance that faces the parking lot, a secondary public entrance off Crawford Carroll Avenue, which is mainly for bus drop-offs, and an entrance for the Academic Health and Wellness Ins tute. Service and loading access to the building will be separate from the public entrances. Based on the City of Dover’s requirements, a 4,800 seat facility requires approximately 1,600 spaces. 16 Delaware Convocation Center

Conceptual Rendering of NCAA Basketball Game As a basketball arena, the convoca on center will provide the facili es needed by the DSU Hornets to hone their skills, display their talent and further their game. While the arena has not yet been designed, this architect’s conceptual rendering of the space shows a long span open room without columns, which is ideal for athle c events. This illustra on shows the sea ng bowl at the maximum sea ng configura on with all the seats pulled out. The es mated number of spor ng events such as men’s and women’s 17 basketball and women’s volleyball is approximately 35 per year.

Conceptual Rendering of Academic Space The architect’s depic on of a classroom shows a space that can be used for a variety of func ons, serving academic, as well as community ac vi es. Par ons in the room allow it to be sub-divided into three smaller classrooms, accommoda ng DSU’s academic programs and providing much needed academic space. 18 Delaware Convocation Center

Conceptual Rendering of Academic Space/ Mul -use Ballroom In addi on to serving as a classroom, the room is designed to be flexible in use and accommodates a variety of ac vi es such as community mee ngs, banquets and more. Equipped with audiovisual equipment, Wi-Fi capabili es, and furniture storage, this mul purpose room will be ac vely used throughout the day and night. 19

Phase I Cost In order to accurately assess the convoca on center’s viability, it is vital to establish an es mate for the cost of designing and building the facility. The cost es mate below put together by EDIS and Barton Malow reflects EDIS’ knowledge of local construc on condi ons and standards in Dover, as well as Barton Malow’s experience with convoca on centers. These figures are based upon the team’s recommenda ons in terms of facility size and preliminary concept designs. Construc on Costs $46.0 M (includes con ngency, general condi ons, insurance and bonds etc.) “The cost model used for this study allows for a Other Project Costs $8.4 M building design that provides (professional fees, furniture, equipment, con ngency etc.) extraordinary low cost pricing value while maintaining a high An cipated Cost Escala on (2017) $3.1 M quality, funcƟonal building that meets the program needs of Grand Total Project Cost $57.5 M the university ” - EDiS Company, Wilmington, DE 20 Delaware Convocation Center

Conceptual Rendering of Entry Lobby With mul ple entry points, the lobby serves the patrons a ending events at the arena, as well as students and faculty heading to the Health and Wellness Ins tute. The concourse on the upper level provides a variety of patron ameni es such as the cket office, concessions, restrooms and more.

Projected Impact Job Crea on Delaware and 230 are es mated to be new jobs in the City of Dover. The construc on and on-going opera ons of the Delaware Convoca on Center will create much- The total long-term, permanent jobs created from needed jobs in the local economy. These jobs the on-going opera ons of the Delaware Convoca on will include not only direct full and part- me jobs Center are es mated to range from 130 to 180 full and created temporarily during construc on of the part- me jobs (stated in FTEs), depending on the level facility spanning jobs such as construc on workers, of opera ons achieved by the venue. Approximately tradesmen and manufacturers of raw materials three-quarters of the jobs created during the venue’s and building supplies, but also more permanent opera ons are an cipated new jobs created in the City full- and part- me jobs during the on-going annual of Dover and about one-third would be considered opera ons of the facility including jobs such as facility new jobs in the State of Delaware. opera ons personnel (i.e. management, marke ng, finance, human resources, maintenance, event Events and A endance services, administra on, etc.), event-day staff (i.e. box office a endances, cket takers, ushers, security, Based on extensive market research, annual event concession workers, parking a endants, traffic control and a endance levels were es mated for the personnel, etc.) and community support personnel proposed Delaware Convoca on Center. Two sets of in areas such as hotel, restaurant, entertainment, es mates were developed: a “base case” scenario retail, transporta on and other such industries. represen ng the event and a endance levels that The full-effect of employment impacts in the local are es mated to be reasonably achievable on an economy will be further realized as ini al construc on annual basis, and “best case” scenario represen ng and opera ons spending are re-spent within the an opera ng level that reflects successful, aggressive community, suppor ng the crea on of addi onal facility management that results in above-peer venue “Great way to build revenue indirect and induced job impacts. opera ons. and bring people here to the Overall, the Delaware Convoca on Center is es mated middle of the state.” - comment to temporarily generate a total of 760 full and part- me jobs (stated in full- me equivalents) during by survey respondent construc on. Of this amount, 510 construc on-period FTEs are es mated to be new jobs in the State of 22 Delaware Convocation Center

The table (Fig. 5) summarizes the event and a endance es mates for the proposed Delaware Convoca on Center under the Phase I building program scenario. It should be noted that these event and a endance totals do not include use of classrooms or athle c and academic offices, athle c prac ces, student recrea onal ac vi es or other such day-to-day use of the facility that would take place in addi on to the specific event types included in the es mates. The proposed Delaware Convoca on Center is es mated to host 144 to 176 annual events with annual a endance of approximately 116,250 to 153,350. Approximately 60 percent of convoca on center events and a endance are es mated to be derived from non-DSU community events. In the event that Phase II of the project is completed in the future, annual a endance levels are es mated to increase by approximately 15 percent, due primarily to the facility’s ability to a ract addi onal concert, family show and spor ng event ac vity assuming a larger sea ng capacity. Financial Opera ons The table (Fig. 6) presents the es mated opera ng revenues and expenses es mated to result from convoca on center opera ons during a normalized year of opera ons. As shown, it is an cipated that Delaware State University would likely need to make Fig. 5 forecasts the number of events and poten al a endance. 23

an annual opera ng contribu on of $27,000 under the Economic Impacts best case to $224,500 under the base case. Reflec ve of a true town-and-gown partnership, a The opera ons of the proposed Delaware Convoca on mul -purpose, community-oriented convoca on Center would generate economic impacts to the City, center will benefit the central and southern Delaware County and State on an annual basis as a result of region through the crea on of spending, jobs, tax visita on and expenditures associated with Delaware revenues and hotel rooms and enhancement in the Convoca on Center opera ons and events. The table quality of life for local residents, while Delaware State (Fig. 7) presents a summary of the gross economic University benefits from facility revenues generated impact and fiscal revenues es mated to be generated from non-university events which will serve to by the proposed Delaware Convoca on Center during significantly reduce the required annual university a normalized year of opera ons. contribu ons which could approach upwards of $700,000 as a DSU-only venue. Facility opera ons are es mated to generate approximately $5.4 to $7.2 million per year in direct If Phase II of the building program is constructed, spending. Coun ng this ini al direct spending and opera ng revenues are es mated to increase by the subsequent rounds of re-spending that would approximately 10 percent due to increased a endance impact the local economy through a mul plier effect, and event ac vity. However, opera ng expenses are the total economic ac vity (output) generated by es mated to increase by approximately eight percent Delaware Convoca on Center opera ons is es mated due to the increased size and volume of the facility, to range from $7.0 to $9.4 million per year, suppor ng addi onal staffing needs, increased maintenance 130 to 180 jobs with $2.5 to $3.4 million in annual costs and other such considera ons. Therefore, the earnings. Over a 30-year period, the net present value Fig. 6 illustrates the best and worst case scenarios with net financial opera ons following the comple on of (“NPV”) of total output generated by the Delaware regard to opera ng revenues and expenses. Phase II are es mated to be largely similar to those Convoca on Center is es mated to range from $135 presented for Phase I in the table to the right. million to $183 million. These financial opera ng es mates do not include Should full build-out of Phase II of the building capital reserve funding or poten al debt service program be completed, the economic impacts payments associated with facility funding. associated with the proposed Delaware Convoca on Center are es mated to increase by approximately 15 to 20 percent, due primarily to an assumed increase in 24 Delaware Convocation Center

the number of events such as concerts, family shows Based on discussions with project stakeholders, a and spor ng events that could draw addi onal non- review of past efforts regarding poten al public local a endees to the Dover area. assembly funding in Dover, an assessment of poten al taxes and other public revenue streams, and other Hotel Room Demand such considera ons, it is likely that the majority of funding for the proposed Delaware Convoca on By drawing out-of-town visitors to the area, the Center will be derived from state funding and Delaware Convoca on Center will generate room poten ally be supplemented by a number of other nights to benefit local hotel opera ons. Overall, it is community funding sources. es mated that demand for approximately 11,000 to 14,500 new hotel room nights will be created annually It appears the most reasonable funding approach in the Dover area from visi ng event personnel, would include State of Delaware general fund out-of-town patrons, business suppliers and others contribu ons, DSU general fund contribu ons, private in connec on with the on-going opera ons of the and other possible community funding sources. Delaware Convoca on Center. Management Op ons Funding Analysis The Delaware Convoca on Center will be owned by It is es mated that Phase I of the proposed Delaware DSU. However, given the likelihood that mul ple Convoca on Center could cost approximately $57.5 par es will likely be required to fund the construc on million to develop. Assuming an interest rate of 5.0 of the facility, it is recommended that an en ty such as percent and 30-year bonds, annual debt service an authority, board or commission be established to Fig. 7 shows the economic impact resul ng from the payments could approximate $3.7 million annually if provide overall governance of the proposed Delaware Delaware Convoca on Center the en re amount is financed. Convoca on Center. Historically, the development of convoca on centers, This governance en ty should include representa on arenas, conference centers and other similar venues from various stakeholders to ensure that all relevant o en involve varying degrees of partnerships between par es are included in key decisions pertaining to the the public and private sectors. For facili es that are respec ve facili es they oversee. The appropriate u lized for colleges and universi es for their assembly composi on of the governing en ty will ul mately and athle c events, the college or university typically depend largely on the funding partners involved with also par cipates in the funding of those facili es. 25

facility development. The governing en ty should have representa on from each project stakeholder, which may include, but are not necessarily limited to DSU, the State of Delaware, Kent County, the City of Dover and poten ally representa ves of the local and regional corporate community, hospitality industry, the Delaware Sports Commission and other relevant en es. This will ensure that the needs and expecta ons of each stakeholder are considered when se ng policies and making decisions. While there may be several en es that par cipate in funding the construc on of the venue, DSU should be responsible for the venue’s daily opera ons and provide any necessary contribu ons to support its daily opera ons. To effec vely operate the venue, DSU will need to directly hire a staff with significant previous convoca on center opera ng experience or consider outsourcing the management of the venue to a private management company with the requisite exper se. Third party management would likely represent the most efficient and effec ve means of opera ng the facility. The event es mates and financial projec ons presented herein assume that the proposed Delaware Convoca on Center is managed by a competent and experienced arena management company. 26 Delaware Convocation Center

Conceptual Rendering of Trade Show Event By retrac ng the first eight rows of seats, the event floor is enlarged and accommodates events such as concerts, trade shows and consumer shows. The es mated number of non-athle c community events per year range from 86-113, a rac ng between 135,000-178,000 visitors. 27

Conclusion “Is it feasible for DSU and the City of Dover to have a convocaƟon center?” Having completed: The study finds that a convoca on center is: • More than 10 months of research, analysis, • Feasible and should be pursued workshops, presenta ons and feedback • DSU has a significant need for the educa onal • Surveys of more than 300 people including facili es provided in the convoca on center University students, faculty, staff, alumni, donors, • Growth in the number of students and members of the Dover/Kent County-area business educa onal programs demand facili es like the community, and residents of the surrounding area convoca on center to allow DSU to be a world- • Extensive interviews with more than 150 groups class state educa onal facility such as DSU, surrounding school districts, • Benefits the central and southern Delaware business and professional associa ons, state community from joint-use of the convoca on agencies and many more center due to the size and design of the facility for public gatherings • Has the poten al to boost the economic development of central and southern Delaware and the City of Dover “Let’s get moving on this great • Funding for capital costs of the project will be idea for Dover!” - comment by augmented by income-genera ng community events such as concerts, trade shows, survey respondent conven ons, spor ng events etc • Opera ng costs to DSU and the State can be significantly reduced by bringing in revenues from public, community-use events 28 Delaware Convocation Center

Architecture Interior Design Facility Programming Master Planning Environmental Stewardship Holzman Moss Bo no Architecture, LLP 214 West 29th Street, 17th Floor New York, New York 10001 www.holzmanmoss.com ForeSite Facility Planners, LLC 214 West 29th Street, 17th Floor New York, New York 10001 www.foresiteplan.com

Monthly Report July 2015 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of July 2014/2015 the Month of July 2014/2015 26 27 $100 30 23 Thousands 25 $53 $53 $56 $50 20 14 15 15 $26 $50 15 $18 $13 $6 10 5 2014 1 2 1 2014 5 $0 0 2015 2015 First Time Buyer for the Month July 2014/2015 Realty Property of July 2014/2015 Sales in Dollars Received Prior to Recording 26 27 30 $4 $4 $3 $2 $4 $3 $4 Res. Non‐First Millions 20 14 15 $3 Time Buyers $2 $1 $0 2014 $1 Res. First Time $0 10 Buyers 2015 0 2014 2015 Major Updates May ‐ 15 June ‐ 15 July ‐ 15 Assessment Change ‐$87,308,570 ‐$33,394,930 ‐$1,042,600 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 16 $2,143,100 $2,230,100 0.96 1.01 1

Assessor’s Report Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. Assessor’s Office ‐ 2015 Tax Bills were generated, printed, sorted and mailed 2

AUG 11, 2015 CITY OF DOVER PAGE: 1 03:09 PM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-067.14-02-13.00 2 R10 12 FOREST CREEK DR 1 13 1975 2 1273 C- AV 81,200 23-JUL-15 114,000 .71 ED05-067.15-02-27.00 2 R10 232 N ANN AVE 1 16 1990 1 1578 C- AV 121,400 17-JUL-15 130,000 .93 ED05-067.15-03-21.00 2 R10 58 N ANN AVE 1 14 1956 1 864 C- AV 74,100 09-JUL-15 69,500 1.07 ED05-067.17-01-67.00 3 R10 42 SCIOTO CT 1 5 1980 2 2389 C+ AV 207,400 29-JUL-15 229,000 .91 ED05-068.18-04-15.00 7 R10 87 MITSCHER RD 1 14 1945 1 880 C AV 68,800 09-JUL-15 79,000 .87 ED05-076.03-04-02.00 11 R10 225 SAXONDALE LN 1 5 2008 2 2092 B+ AV 238,200 10-JUL-15 250,000 .95 ED05-076.05-02-26.00 14 R10 51 STONEY DR 1 8 1986 2 1893 C+ AV 140,700 22-JUL-15 159,900 .88 ED05-076.05-04-01.063 102 R50 46 PAR HAVEN DR 1 20 1978 1 481 C- AV 29,000 16-JUL-15 30,000 .97 ED05-076.05-08-03.00 3 R10 115 CHELSEA WAY 1 5 1998 2 2078 B- AV 214,900 27-JUL-15 200,000 1.07 ED05-076.08-02-27.00 9 R10 226 N QUEEN ST 1 2014 2 1695 C+ AV 130,800 15-JUL-15 145,000 .90 ED05-076.10-02-18.00 16 R10 17 MIFFLIN RD 1 14 1991 1 1786 C+ AV 156,600 15-JUL-15 161,500 .97 ED05-076.10-02-25.00 16 R10 31 MIFFLIN RD 1 5 1991 2 1343 C+ AV 126,000 10-JUL-15 149,800 .84 ED05-076.13-01-47.00 14 R10 132 THAMES DR 1 13 1995 2 1980 C+ AV 124,800 15-JUL-15 92,000 1.36 ED05-076.20-02-27.00 12 R10 1152 YEARSLEY DR 1 14 1963 1 1716 C GD 164,800 02-JUL-15 162,500 1.01 ED05-077.17-02-44.00 5 R10 960 MONROE TER 1 14 1959 1 1517 C+ AV 160,300 17-JUL-15 159,900 1.00 ED05-077.18-02-61.00 4 R10 27 EVERGREEN DR 1 14 1953 1 1064 C GD 104,100 06-JUL-15 98,000 1.06

CITY MANAGER’S MONTHLY REPORT JULY 2015 City Manager’s Monthly Report, July 2015

Customer Services  In the month of July, we processed 5,850 credit card payments for the month totaling $1,567,686.52. Human Resources  Continued contract negotiations. Library  517 attended 49 programs for adults.  333 attended 29 programs for teens.  833 attended 43 programs for children.  23 volunteers completed 600 hours of service.  156 attended 36 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, July2015

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions 382 of Credit398 3,000 400 358 2,500 308 292 300 2,161 2,053 2,075 300 268 2,018 1,998 2,000 1,855 1,861 1,749 211 208 1,570 1,599 1,630 1,437 200 1,500 1,298 1,000 100 500 0 Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Jul- Aug - Sep - Oct- Nov- Dec- Jan- Feb- Mar- Apr - May- Jun- Jul- 14 14 14 14 14 14 15 15 15 15 15 15 15 14 14 14 14 14 14 15 15 15 15 15 15 15 CUSTOMER PAYMENT USAGE CUTS FOR NON PAYMENT 80,000 $2,000,000 60,000 $1,600,000 40,000 $1,200,000 22,561 20,435 $800,000 20,000 6,573 2,636 6,035 1,923 2,611 181 180 1,921 $400,000 $316,426 0 165588.8 $837 $735 Drive-Thru Over the Mail, Drop Credit Bank $- Window Counter Box Cards Drafts July 2015 July 2014 FYTD16 FYTD15 2016 YTD 2015YTD FY 2016 FY 2015 Major Program Updates Jul 2015 Jul 2014 Difference Year-to-Date Year-to-Date Number of Customers Served 26,974 28,321 (1,347) 26,974 28,321 Final Bills 732 749 (17) 732 749 Estimated Bills 218 213 5 218 213 Penalties Posted $ 12,109 $ 16,242 (4,133) $ 12,109 $ 16,242 Extensions of Credit - Amount Extended $ 83,062 $ 54,976 28,086 $ 83,062 $ 54,976 Balance Transfers $ 2,471 $ 1,051 1,420 $ 2,471 $ 1,051 Utility Collections $ 42,394 $ 6,567 35,827 $ 42,394 $ 6,567 Special Assessments $ - $ - - $ - $ - Miscellaneous Billings $ 83,704 $ - 83,704 $ 83,704 $ - CNP through Disconnect Collars $ - $ - - $ - $ - Court Cases $ - $ - - $ - $ - Tamperings $ - $ - - $ - $ - Taxes Levied $ 12,887,409 $ 10,914,894 1,972,515 $ 12,887,409 $ 10,914,894 Billing Adjustments $ (20,512) $ 283,632 (304,144) $ (20,512) $ 283,632 Total Taxes Collected $ 11,136,477 $ 9,397,419 1,739,058 $ 11,136,477 $ 9,397,419 Taxes Outstanding $ 1,730,420 $ 1,801,107 (70,687) $ 1,730,420 $ 1,801,107 Payments in Lieu $ - $ 27,227 (27,227) $ - $ 27,227 City Manager’s Monthly Report, July 2015 3

HUMAN RESOURCES Category July Aug Sept Oct Nov Dec Jan Feb Mar April May June July Total 14 14 14 14 14 14 15 15 15 15 15 15 15 Caucasian* 291 290 290 291 288 290 287 286 289 289 291 290 291 N/A Minorities* 58 58 61 61 61 62 63 62 63 61 63 63 64 N/A Hired 1 1 5 5 0 5 1 0 9 5 9 3 8 52 Terminated/ 2 2 2 4 3 2 3 2 5 7 4 4 4 44 Resigned/ Retired/Other Transferred/ 0 1 0 3 5 1 0 0 0 0 0 4 0 14 Promoted Jobs Posted 4 4 2 3 3 3 3 2 7 2 2 2 1 38 Workers Comp. Inju- 2 2 1 2 5 1 1 3 3 3 2 2 0 27 ries Workers Comp. 86 160 51 22 32 2 17 29 312 97 231 115 260 1414 Hours Insurance Claims 0 1 4 1 1 5 4 1 3 0 2 2 0 24 Full-time Employees: 332 Part-time Employees: 25(5 Pitts Center, 1 Recreation, 10 Library, 2 Customer Service, 1 Central Services, (6) Police Department) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Positions Hired: Library Clerk (part-time); Field Supervisor I, Streets; Field Supervisor II Grounds; Electrical Engineer I, Electric Department; Crime Analyst/Accreditation Manager (Police Department); Service Center Clerk (part-time, Pitts Center), LAN Analyst (Police Department); Customer Service Clerk, (Customer Service) Position Resigned/Retired/Terminated: (2) Police Officer, Utility Maintenance Mechanic I (Water, wastewater), Motor Equipment Operator I, (Sanitation) Positions Posted: Planner I Recruitment Information (Positions closed in July) Position Total Female Male Unknown Black White Hispanic Asian/Pacific American Unknown In Out Islander Indian/Alaskan Dover Dover Native Planner I 5 1 3 1 1 3 - - - 1 1 4 Unfilled/Open Positions by Department* Unfilled/Open Positions July Aug Sept Oct Nov Dec Jan Feb Mar April May June July By Department 14 14 14 14 14 14 15 15 15 15 15 14 14 Electric 4 5 25 5 2 2 2 4 3 2 3 2 1 Public Works 11 11 12 11 12 12 12 13 15 13 17 16 17 Police 0 2 2 0 1 1 10 10 4 4 2 3 5 All Other Departments 4 3.5 4.5 5 5 3 3 4.5 4.5 5 4 6 10 Totals 20 21.5 23.5 21 20 18 28 29.5 26.5 24 26 27 33 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2015-16 Budget Electric: Lineman 1st Class Public Works: (3) Utility Maintenance Mechanic I/Wastewater; Civil Engineer l; Public Works Inspector (Public Works); Motor Equipment Operator I (Streets); Motor Equipment Operator II (Streets); (3) Motor Equipment Operator I (Sanitation); Nursery Person II (Grounds); Nursery Person I (Grounds); Mechanic I; (2) Motor Equipment I Water/wastewater; Water Treatment Plant Operator I; Operations Manager Police: (5) Police Officer *Police Officer (4) 9/2015 All Other Departments: Building Supervisor (part-time, Pitts Center); (2) Customer Service Clerk (part-time), Librarian II; (2) Librarian I (part-time); Library Clerk I (part-time), Administrative Assistant (Information Technology-part-time); Library Page (part-time); AS400/System Operator (Information Technology); Planner I (Planning & Inspections); Accountant I (Finance); Key Accounts Representative (Customer Service); Generation Manager (Electric) 4 City Manager’s Monthly Report, July2015

HUMAN RESOURCES continued Turnover Statistics 2010 2011 2012* 2013 * 2014 2015 Total Turnover % 5.57 6.75 11.00 10.91 6.02 8.51 Termination Turnover % 0.27 1.08 0.29 1.47 .57 .28 Resignation Turnover % 2.12 4.05 5.21 5.01 2.29 5.11 Retirement Turnover % 3.18 1.62 5.50 4.42 3.15 3.12 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 2015 Total Number of Employees Separating from 21 25 38 37 21 30 Service Average Number of Full-time Employees 362 356 333 325 331 331 Average Number of Part-time Employees 16 15 12 14 18 21 * Healthcare cost sharing implemented City Manager’s Monthly Report, July 2015 5

INFORMATION TECHNOLOGY Service Requests Resolved Programming Requests Completed 140 128 125 30 28 120 121 116 120 111 102 25 22 100 91 90 91 18 18 19 20 16 17 16 80 15 52 15 13 60 11 31 9 40 10 20 13 4 5 0 Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- 0 Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- 14 14 14 14 14 14 15 15 15 15 15 15 15 14 14 14 14 14 14 15 15 15 15 15 15 15 Page Views - City of Dover Web Page 40,000 35,000 30,000 Pages Viewed 25,000 20,000 31,605 31,423 31,600 31,423 32,737 33,605 28,026 25,426 26,428 27,275 28,370 23,955 15,000 10,000 23,845 5,000 0 Jul- Aug - Sep - Oct- Nov- Dec- Jan- Feb- Mar- Apr - May- Jun- Jul- 14 14 14 14 14 14 15 15 15 15 15 15 15 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100.00% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 380 372 364 Scheduled PCs Replaced - - - Servers Supported 30 30 19 People Trained 1 11 12 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, July2015

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Jul 15 Adults – 1,437 Teens – 473 Children – 629 Circulation July 15 FYTD 16 July 14 FYTD 15 Dover residents 22,565 22,565 24,177 24,177 Ebooks 2,482 2,482 1,874 1,874 Kent residents* 13,863 13,863 16,886 16,886 Non-county residents 2,312 2,312 2,153 2,153 Registrations Dover residents 389 389 443 443 Kent residents* 31 31 62 62 Non-county residents 6 6 11 11 Other Visiting Patrons 28,012 28,012 27,119 27,119 Meeting Room Usage 1,297 1,297 1,387 1,387 Photocopier Usage 1,127 1,127 1,188 1,188 Computer Printing Usage 2,660 2,660 2,476 2,476 Computer Users 4,855 4,855 5,243 5,243 Wireless Computer Users 2,005 2,005 1,656 1,656 Holds (Total) 7,473 7,473 7,233 7,233 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 169 Harrington: 1 Milford: 202 Milford: 0 Smyrna: 1,029 Smyrna: 3 Outside City Limits: 12,463 Outside City Limits: 27 Total Registered Users: (Card Holders) City: 27,298 Kent County: 12,533 Outside Kent County: 1,058 Other Points of Interest: Inter/Interlibrary: 68 items loaned out Technical services: 867 items added 39 items borrowed 627 items deleted Volunteers: 600 hours of service completed City Manager’s Monthly Report, July 2015 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 895 869 869 925 1000 1,000 827 834 848 875 726 717 733 648 588 563 572 541 440 483 500 292 500 239 190 205 166 151 166 173 135 211 217 177 172 110 34 32 - 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Bulk Col lecti on Mechanized Hand Trash Contai ner 14 14 14 14 14 14 15 15 15 15 15 15 15 Collection Collection Repair/Del ivery Bulk Automated Jul 15 Jul 14 JULY 15 FYTD 16 JULY 14 FYTD 15 Trips to DSWA Sandtown Landfill 190 190 197 197 Total Tonnage to DSWA 1,115.26 1,115.26 1,100.41 1,100.41 90-Gallon Containers Delivered 102 102 23 23 300-Gallon Containers Delivered 0 0 8 8 Total Man Hours-containers Delivered 34 34 32 32 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED July 2015 20,849 9,166 258,600 12.40 8 City Manager’s Monthly Report, July2015

PUBLIC WORKS continued Streets JULY 15 FYTD 16 JULY 14 FYTD 15 Signed Installed 2 2 47 47 Signs Repaired 0 0 10 10 Curbs Painted Yellow (feet) 1,116 1,116 283 283 New Post Installed 1 1 4 4 Storm Catch Basins Repaired 7 7 0 0 Storm Catch Basin Repairing (Hrs.) 24 24 0 0 Storm Catch Basins Cleaned 246 246 2 2 Storm Catch Basins Cleaning (Hrs.) 28 28 4 4 Hot Mix Patching (Tons) 0 0 0 0 Hot Mix Patching (Hrs.) 0 0 0 0 Cold Mix Patching Hrs.) 13 13 56 56 Concrete Work (Hrs) 24 24 8 8 Concrete Patching (Cubic Yards) 0 0 0 0 Ditch Work (Hrs). 24 24 0 0 Street and Alley Maintenance (Hrs) 0 0 101 101 Street Sweeping (Miles) 1,049 1,049 1,480 1,480 Street Sweeping (Cubic Yards) 88 88 348 348 Grounds Total Work Orders = 16 General = 6 Arborist = 10 Arborist Crew JULY 2015 JULY 2014 Trees Trimmed 30 28 Trees Removed 20 3 Stumps Removed 0 1  Mowed grass a good portion of the month  Trimmed multiple trees  Cut down multiple trees  Evaluate trees Beautification Crew  Weeded and tiled flower beds  Worked in greenhouse  Sprayed flower beds  Water flower beds and hanging baskets Mowing Crew  Mowed grass at various city locations  Sprayed weeds  Yard Repairs City Manager’s Monthly Report, July 2015 9

PUBLIC WORKS continued Geographic Information Systems (GIS) Planning Created a GeoForm and model for Planning to track plan information Planning & Inspections Used information from Tracey & Jason Osika to create an Above Ground Storage Tanks layer. Used that to create a 1-mile buffer around the tanks to determine property locations in relation to them. Planning & Inspections Created maps of three locations in the City with buffer layers around the major highways and train tracks. Provided Tracey with PDF versions of the maps for her project. Planning & Inspections Created a map of the DDD Boundary & the Habitat for Humanity Downtown boundary for AMT. Provided a PDF copy and printed out two 24"x36" copies. Planning & Inspections Modified an existing map to show 381 College Rd along with an inset map showing the sites location as being outside the City's two National Historic Districts. Planning & Inspections Created an Exhibit map for properties along Slaughter City Manager's Office Street that the City owns and is trying to divest itself of. Public Works Deactivated services to decrease locks Public Works Troubleshoot issue with the link station and back it up. Public Works Repaired the Water/Sewer/Storm Web App Public Works GIS Completed the monthly update of Parcels, Active AHIs & rentals Public Works Streets Completed a map book for Antonio. Public Works Streets Modified the Community Maps to include stormwater. Repathed existing layers. Removed all Fire Department related layers. Printed out 8.5"x11" copies of each. State of Delaware Created a GIS presentation for the Stevenson House student assembly Fleet and Facilities Management PM Work Orders Completed: 19 Number of Tire Repairs: 18 Number of Road Repairs: 12 Other Work Orders: 106 Repair Hours: 275.7 Road Repair Hours: 18 Total Work Orders: 125 Fabrication Hours: 15 Misc. Hours: 4 PM Hours: 97.5 # Of Scheduled PM’s: 42 # Of Scheduled PM’s Completed: 3 Major Program Updates MEASURE July 2015 July 2014 DIFFERENCE Fleet Maintenance - Scheduled 3 out of 42 Preventative Maintenance 7.14 % 4 out of 24 - 9.53% appointments being kept (Quantity 16.67 % and Percentage) 10 City Manager’s Monthly Report, July2015

PUBLIC WORKS Facilities Maintenance Facilities - Routine work orders 29 out of 29 27 out of 28 completed within 5 days (Quantity +3.57% 100 % 96.43% and Percentage) Facilities - Emergency work orders 3 out of 3 1 out of 1 completed within 2 days (Quantity 0% 100% 100% and Percentage) Water/Wastewater Water Production/Billed Consumption/Flow to Kent County 255000000 205000000 155000000 105000000 55000000 5000000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 14 14 14 14 14 14 15 15 15 15 15 15 15 Total Water Prod. Billed Consumpt. Total Flow to County City Readings ENGINEERING SUMMARY Major Program Updates JULY 15 JULY 14 DIFF FY16 YTD FY15 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 6 14 -8 6 14 Plan Review Completed With- 8 plans 11 plans -3 8 11 in 30 days of Submission 100% 100% OPERATIONAL SUMMARY Task JULY 15 JULY 14 CURRENT FY Water Production - Daily Average 5,828,452 4,982,645 180,682,000 Average Field Response Time (goal is <30 minutes) 13.5 19 13.5 Water Mains Repaired 0 2 0 Water Service Lines Repaired 5 1 5 Wastewater Mains Repaired 1 1 1 Wastewater Service Lines Repaired 0 0 0 Sewer Lines Flushed - linear feet 86,451 188,996 86,451 Sewer Mains Videoed -linear feet 640 232 640 Total Fire Hydrants in Service 1,819 1,819 1,819 Total Water Meters in City Distribution System 22 12 14,334 City Manager’s Monthly Report, July 2015 11

ELECTRIC DEPARTMENT System Peak Total System Load 200 100,000 158.2 152.4 155.6 158.5 73,066 76,060 69,215 68,704 135.4 135.8 63,151 65,517 62,574 61,012 80,000 60,195 60,236 150 114.8 120.6 55,747 54,958 51,470 104.9 101.1 104.7 103.8 90.95 60,000 100 40,000 50 20,000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 14 14 14 14 14 14 15 15 15 15 15 15 15 14 14 14 14 14 14 15 15 15 15 15 15 15 Outages Customers of Gained/Lost 35 8,000 20 25 6,000 15 14 Outages Customers 15 12 11 11 11 15 4,000 10 7 6 6 5 2,000 4 4 4 5 2 -5 Jul Sep Nov Jan Mar May Jul 0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 14 14 14 15 15 15 15 14 14 14 14 14 14 15 15 15 15 15 15 15 Outages Customers Outages: 9 Customers: 405 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 16 YTD FY 15 FY 14 2 2 29 Minutes 29.0 Minutes 25.04 45.64 67.92 JULY 16 JULY 15 FY16 YTD PROGRAM UPDATES Tree Trimming 321 574 321 Number of Oil Releases 1 2 1 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 14 6 14 12 City Manager’s Monthly Report, July2015

ELECTRIC DEPARTMENT July 2015 Electric (EE Capitol Improvement Projects (CIP) Project Number Description Update Horsepond Substa- EE1308 Progress: Work is Complete tion Progress: Foundation bids were received are awaiting approval by Council. General Scott Material has been allocated. Will be designing Fiber Optic in July. EE1312 Switchgear Replacement Schedule: FY16 construction tentatively scheduled for September. Progress: Work activities are moving forward. Going to clear up a few issues on N. Governors Blvd. Capitol Park EE1314 Upgrade Schedule: Scheduled for completion May 2015 weather permitting. A few services on old N. Governors Blvd. section inner loop. Progress: All poles & transmission lines are installed and energized. Remain- ing poles need to be removed and distribution placed back to normal. Con- tractor was pulled off project for 3 weeks for weather and storm damage GOTP (other areas). Complete as of 10 Jul 15. EE1443 Transmission Line Relocation Schedule: Work activities are moving forward & transmission portion should be completed by early-July. City Crews to work on relocation of distribution after Playtex and West Dover Connector. Progress: Soil boring is complete and preliminary steel pole design complete. 69kV Rebuild Project Construction drawings to be started in July. EE1500 (Horsepond to Long Point) Schedule: FY15 is for Design |FY16 budget is for construction. Progress: State of Delaware requested project to be delayed to FY16. EE1505 DNREC R&R Schedule: Project on Hold | funds moved for other FY15 projects Progress: All underground distribution work is complete on Kesselring Proper- ty/New Burton Road |Work to begin on Saulsbury Road. West Dover EE1509 Connector - State of DE Schedule: Planning on starting on Saulsbury Road after Playtex & Garrison Oak. Progress: City crews continuing the installation underground wire. Town Point EE1513 Distribution Feeders Schedule: Project is under construction Progress: No other work can proceed in development without contractor in- stalling conduit Chestnut Grove EE1516 Subdivision Schedule: Not Scheduled | Contractor responsible for conduit installation in development Progress: Currently investigating the cables placement & engineering design. 69kV Cable Design continues in FY16 & construction in FY17. Replacement – EE1520 North St. Substation Schedule: FY16 construction to begin. City Manager’s Monthly Report, July 2015 13

ELECTRIC DEPARMENT continued Progress: Primary underground cable was terminated & light standards are Garrison Oak installed. Technical Park EE1522 Infrastructure Schedule: Work activities are moving forward. Phase 2 Progress: Material has been issued to contractor for installation. Temporary is installed. Lenders Lake EE1524 Apartments Schedule: No Work Scheduled | Contractor responsible for conduit installa- tion in development Progress: All wire overhead & underground is installed (except underground into College Road Subst.). Still awaiting second metering cabinet. EE1526 Playtex Addition Schedule: Termination of all wiring and digging into College Road expected in August. DAFB Temporary EE1527 Progress: Work is Complete Concrete Plant W. Denney's EE1529 Bridge Project - Progress: Work is Complete State of DE Bay Health URD EE1530 Progress: Work is Complete Relocation Windstream DAF- EE1531 Progress: Work is Complete B/College Road Dover Litho Pad EE1532 Progress: Work is Complete Sites 1 & 2 DE State Police EE1533 Progress: Work is Complete Generator Project Hardees Rt. 13 EE1534 Progress: Work is Complete Damage Eden Hill Lights EE1535 Progress: Work is Complete Phase 1 Progress: Preliminary Design complete & Fee Schedule established. Waiting on owner to agree to fees prior to any further work on project. This is the 3rd Troutman time customer requested & previous (2) two instances, customer declined. EE1536 Machines Schedule: No work scheduled Progress: Preliminary Design complete. Kirby & Holloway EE1537 Restaurant Schedule: No work scheduled Progress: Currently in Design North Street EE1538 Sidewalk Improvements Schedule: No Work Scheduled 14 City Manager’s Monthly Report, July2015

ELECTRIC DEPARMENT continued Progress: Preliminary design is complete. Waiting on owner to agree to pro- Keystone ject prior to any continuation of work. EE1539 Automotive Schedule: No Work Scheduled College Road Progress: Currently design is complete. EE1540 Substation PT Replacement Schedule: Waiting on Material Blue Hen Progress: Some work has been performed on Phase 1. EE1541 Corporate Ctr. Schedule: Work activities are moving forward. Westminster EE1542 Progress: Work is Complete Village Habitat for EE1543 Humanity S. Progress: Work is Complete Kirkwood St. Progress: Currently design is complete. Contractor has received material for installation. Nottingham EE1544 Meadows - Wellington Ave Schedule: No Work Scheduled | Contractor responsible for conduit installa- tion in development Firefly Lights - EE1545 Progress: Work is Complete Persimmon Tree Progress: Complete and awaiting contractor installation to energize service. EE1546 Del Tech Signs Schedule: Work activities are moving forward. Progress: Contractor has installed conduit &equipment pads. Received ease- NBR Properties ments and payments. EE1547 New Burton Rd Schedule: Work activities are moving forward. City Manager’s Monthly Report, July 2015 15

City Planner’s Monthly Report Planning, Inspections & Recreation JULY 2015 Planning, Inspections & Recreation Highlights  Sports Camps - Our summer sports camps included Girls Beginner La- crosse with 18 registrants, Soccer hosted 14 youngsters, and Volleyball hosted 16 girls. Our August camps will include Basketball, Field Hockey and Football.  Softball Leagues - Men’s Southern Division Softball regular season ended with Allison’s Auto Body (12-4) claiming the regular season Championship. Alison’s then defeated Vin- cenzo’s to win the playoffs as well. The Co-Ed Softball League Playoffs saw Team Pink defeat Knight’s Fine Jewelry to claim the championship.  Spring & Summer Performing Arts on The Green - Our concert this year has received many positive comments. July’s line up included Reptile World with 92 attendees (due to rain held inside), the Island Boys Band played to a crowd of 297, The Reunion entertained 285, Imagine performed to a crowd of 277 and The Shakers played to a inside crowd of 78 due to rain.  Silver Lake Commission - Letters were prepared and mailed to lake side property owners and licensed boaters noting the plan to open the Silver Lake Valve from Oct. 5 - 17, 2015. With a Clean Up Day slated for Saturday, October 17.  Ann Marie Townshend, Dawn Melson-Williams, Bill Cook, and Tracey Harvey attend- ed the APA Planning Law webinar and Land Use Law Review presentation by Max Walton. This training session was sponsored by the APA Delaware Chapter.

Planning, Inspections & Recreation Revenue FY '16 Budget FY '16 Actual Revenue Stream Looking Forward…... Business License $1,425,000 $ 1,337,494 94% Trailer License $21,000 $ 9,855 47%  Fall Programming Building Permits $600,000 $ 58,701 10% Cert. of Occupancy $6,500 $ 280 4% Public Occupancy $9,700 $ 250 3% Lodging House $14,100 $ 98 1% Plumbing/Heating/Air $75,000 $ 4,851 6% Rental Permit Fee $350,000 $ 1,391 0% Miscellaneous $15,000 $ 695 5% Fire Protection Fees $62,000 $ 5,416 9% Code Enforcement $25,000 $ 3,375 14% Vacant Building Reg. $100,000 $ 21,570 22% Total P&I Revenue $2,703,300 $ 1,443,977 53% Recreation $149,000 $ 9,045 6% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For July 2015, Planning Staff was in- volved with review of 74 Permits and 8 Certificates of Occupancy permits. (2015 calendar year total of 549 Permits and CO’s compared to 545 for 2014). Planning Staff also reviews new applications for Business Li- censes and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  On-going efforts of the Planning Office include and research for future ordinance amendments related to the to residential uses in the RG-1 and RG-2 zones related to Downtown redevelopment and infill pro- jects, the Recreational and Commercial (RC) zone and temporary activities.  The Planning Office is also involved in the following studies and projects: City Recreational Needs Assessment, Restoring Central Dover Community Plan, and Transportation Improvement Districts.

Construction Activity  Project work remains to complete the site improvements at the new Dover High School for the eastern areas of the site including the baseball/softball field areas and associated build- ings. Temporary Certificates of Occupancy are in place for the high school building and stadium/athletic field areas with conditions. A Project Coordination meeting is scheduled for early July to discuss project status (C-10-05/S-11-18)  For the Leander Lakes Apartments project, the foundation and building construction con- tinues on the community center building and three apartment buildings. The apartment complex is located south of Forrest Avenue/Route 8 and west of Dover High Drive. (S-12- 18)  The Planning Staff continues to participate in coordination conference calls with Calpine regarding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Gar- rison Oak Technical Park). The project construction is in the final stages for the Garrison Energy Center Phase 1 (S-12-17). The Planning Office continues to wait for receipt of State DNREC permits for the Above Ground Storage Tank before approving the Adminis- trative Site Plan (S-14-20) for the addition of a Fuel Oil Tank.  With construction activities finishing at the Uzin Utz Manufacturing facility at 200 Garri- son Oak Drive (Lot 12 of the Garrison Oak Technical Park), a Temporary Certificate of Occupancy was issued in July. (S-13-20)  A Summary of Construction Activity permitting is given below along with information on the Downtown District Incentives authorized. JULY 15 FY2015‐2016 New Home Permits Issued 2 2 Value of Commercial Projects $6,184,736 $6,184,736 Downtown Incen ves (Fees Waived) $1,441 $1,441 The OSCAR Building ‐ Delaware State University

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission met on July 20, 2015. The next Planning Commission meeting is scheduled for August 17, 2015. The following applications were considered:  C-14-04 109 East Division Street: Professional Office – Following Re-evaluation Review approval was granted to the Conditional Use Site Plan to establish the professional office within the existing building subject to conditions. Also approved a plan amendment to re- duce the four (4) parking spaces requirement to three (3) parking spaces.  Z-15-03 Lands of Barrett at 35 and 39 North New Street: Rezoning from RG-1 to RG-3 – Recommended approval of rezoning the two properties from RG-1 to RG-3 and with refer- ence to the reasons stated in the DAC Report including that the rezoning is consistent with the Comprehensive Plan, the Restoring Central Dover Plan and the Downtown Develop- ment District.  US-15-01 Winner Volkswagen and Subaru: Comprehensive Signage Plan—Granted ap- proval of the Comprehensive Signage Plan for the property consisting of freestanding and wall signage. As part of the Annual Meeting of the Planning Commission, Fred Tolbert was elected to serve a Chairman and Kathleen Still was elected to service a Vice-Chairman. Appointments were also made to the Architectural Review Oversight Subcommittee of the Planning Commission. Board of Adjustment The Board of Adjustment met on July 15, 2015. The next regular scheduled meeting of the Board of Adjustment is scheduled for August 19, 2015. The following application was con- sidered:  V-15-10 Modern Maturity Center at 1121 Forrest Avenue. Variance approved for an in- crease in the maximum permitted sign area in order to allow construction of a 59 SF monu- ment sign. Historic District Commission The Historic District Commission met on July 16, 2015. The next Historic District Commis- sion meeting is scheduled for August 20, 2015. There were no new applications for Architec- tural Review Certification. Information was provided on application and permit activity with- in the Historic District. There was discussion of Information on Permits with Architectural Re- view Certification issued by Staff for the Wayside Signage on The Green for the First State National Historical Park and related to an exterior renovation project at 15 & 21 The Green.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY15 Projects Homeownership Assistance Program CDBG funds will be used to provide homeownership assistance to first-time homebuyers who purchase affordable housing in the Downtown Development District Target Area. Dover Interfaith Mission for Housing CDBG funds will be used for operations cost for the shelter. Connections Community Support Program CDBG funds will be used to provide rapid re-housing/rental assistance services for homeless households within the City. Milford Housing Homeowner Rehabilitation Program CDBG funds will be used to rehabilitate existing owner occupied housing in the City that is in violation of the City’s Housing Code and complete emergency home repairs to elim- inate housing conditions that threaten the health and safety of low income homeowners. Habitat for Humanity CDBG funds will be used to rehabilitate an existing home to provide affordable housing to a family in the Downtown Development District Target Area. Peoples Place Whatcoat Homeless Shelter CDBG funds will be utilized for minor renovations to a facility that shelters the homeless. Mayors Challenge to End Veterans Homelessness The Mayor’s Task Force for Ending Veterans Homelessness has set a second goal to house 15 veterans for its 200th day celebration that has been scheduled on September 18th where the Mayor will host a barbeque. The 100th Day Celebration was held on June 12th at the Kent County Levy Court Building where it was announced the Task Force exceeded its goal and housed 24 veterans within 100 days.

Dangerous Buildings, Vacant Buildings & Demolitions  200 N. West Street—The owners obtained a permit in June of 2014. Since that time mini- mal work has been done to the property and no inspections have been scheduled. The per- mit is due to expire on June 9, 2015. Once the permit expires, the owners will be notified that the property will be taking to City Council for authorization for demolition.  1370 College Road—Demolition has begun on the structure.  5 Welch Drive—Demolition is complete.  307 W. Division Street —All repairs have been made by the home-owner.  312 W. Loockerman Street—Notice was sent to the lien holders to make repairs to the va- cant structure by January 6, 2015, or City Staff would schedule a date with Council to de- clare the building dangerous and request to have the building demolished. On February 19th the City Historic District Commission ruled that Demolition by Neglect was occur- ring and recommended the owner have 6 months to make repairs or to have the building demolished. On March 9th City Council declared the building dangerous and the owner was given until September 9, 2015 to repair or demolish the building.  311 N Governors Avenue—Owner was giving until August 13th to make repairs or the City would have the structure demolished.  363 Rita-Wilma Way—The two abandoned mobile homes on this lot have been con- demned as unfit for human occupancy and boarded. The lien holders and the property owner have been notified to make repairs or demolish the homes by December 29, 2014. When no repairs were made to the homes, the structures were presented to City Council on March 9, 2015. The owners were giving until May 9th to repair or demolish the struc- tures. The owner has obtained Demolition Permits for the mobile homes. Demolition has begun to the mobile homes.  110 Rustic Lane—This building was condemned by City Staff and the dangerous building process has begun. The home was boarded and a lien search has been requested. The property will be presented to City Council on July 27th.  222 W. Reed St—City Staff brought forward this property to City Council on May 26, 2015, and requested that the structure be demolished. The owner requested additional time to make repairs and City Council gave the owner until August 26, 2015, to make the repairs.  Vacant Buildings—During the month of July, thirty-one (31) additional buildings were registered as vacant, and $4,500.00 in vacant building registration fees were collected.

Code Enforcement Activity—JULY 2015 Case Type # cases current # cases % staff ini ated % staff ini ated month YTD current month YTD No valid Rental Permit 3 134 100% 96% No valid Building Permit 6 31 50% 68% Tall grass and weeds 49 431 47% 70% Unregistered vehicle 1 17 100% 88% Abandoned vehicle 7 63 57% 78% Annual Housing Inspec on 10 192 70% 89% Property Maintenance – 60 379 50% 65% Exterior Electric Termina on 21 126 5% 25% Dover Code of Ordinances 36 360 64% 75% Zoning 9 53 89% 58% Total Cases 202 1788 Total # of Inspec ons For 291 Month 528 Bay Road 110 Rus c Lane

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY July15‐June16 July14‐June15 Inspec ons JULY 15 FYTD 16 JULY 14 FYTD 15 Annual Fire/Life Safety Inspec ons 55 55 14 14 Fire/Code/DCO Complaints 59 59 18 18 Inspec on Deficiencies from AFI 106 106 52 52 C/O & Acceptance Tests 15 15 8 8 Administra ve Walk Thru 12 12 8 8 Plan Review 14 14 ‐ ‐ Accidental $165,400 $437,100 $20000.00 $20000.00 Incendiary $0 $73,600 $0.00 $0.00 Undetermined $150,000 $22,900 $0.00 $0.00 PERMITTING AND LICENSING Permits Issued JULY 15 FYTD 16 JULY 14 FYTD 15 Administra ve Permit 4 4 4 4 Building Addi on/Renova on Permits 34 34 49 49 Building Permits 26 26 23 23 Demoli on Permits 5 5 7 7 Fence Permits 8 8 7 7 Fire Preven on Permits 19 19 6 6 Mechanical Permits 24 24 15 15 Plumbing Permits 26 26 24 24 Sign Permits 12 12 24 24 Swimming Pool Permits 1 1 5 5 Business Licenses 780 780 455 455 Merchant Licenses 196 196 126 126 Contractor Licenses 527 527 275 275 Lodging House Licenses 2 2 0 0 Mobile Homes 103 103 112 112 Public Occupancy 5 5 10 10 Rental Dwelling 29 29 21 21 BUILDING INSPECTIONS Inspec ons JULY 15 FYTD 16 JULY 14 FYTD 15 Building 335 335 329 329 Plumbing/Mechanical 278 278 255 255 Cer ficate of Occupancy 9 9 12 12

Fire Marshal’s Office—At a Glance Deputy Fire Marshal Matthew Brown investi- gated a large loss accidental fire located at 102 S. Queen Street. Total loss was valued at $150,000 when a two story single family home that is converted into several apartments caught fire. The Fire Alarm System that was recently installed as required by this office possibly saved several occupants lives due to the early notification from the Fire Alarm Sys- tem. Fire Protection saves lives! Recreation Division Enrollment Summary JULY FY 2016 verses JULY FY 2015 1200 1000 800 600 FY15 400 FY16 200 0 General Trips Camps Recreation Category FY14 FY15 General Recrea on 88 113 Sports 59 7 Trips 0 0 Leagues 992 572 Camps 318 344

Revenue Breakdown: July 2015 verses July 2014 General Recreation General Re creation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps Camp Small Wonder Camp Small Wonder General Recreation $472.00 General Recreation $268.50 Sports 0 Sports $425.00 Trips 0 Trips 0 Leagues $8400.00 Leagues $5475.00 Building & Field Rentals $612.50 Building & Field Rentals $1525.00 Camps $725.00 Camps $664.00 Camp Small Wonder $450.00 Camp Small Wonder $1350.00

John W. Pitts Recreation Center – JULY 2015 Total Program Attendance Facility Usage By The Hour 20,000 1,000 15,000 800 600 10,000 400 5,000 200 0 July 14 0 July 14 Aug 14 Sept 14 Oct 14 Aug 14 Sept 14 Nov 14 Dec 14 Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Jan 15 Feb 15 Apr 15 May 15 Mar 15 Apr 15 May 15 June 15 July 15 June 15 July 15 Facility Usage By The Hour JULY 15 FYTD 16 JULY 14 FYTD 15 Open Gym 180 180 233.5 233.5 Fitness Classes 34 34 43.75 43.75 Leagues 107.5 107.5 70 70 Camps 520.5 520.5 432 432 Sports Classes 0 0 13.5 13.5 Meetings & Rentals 19.5 19.5 16.5 16.5 Enrichment Classes 0 0 0 0 Total Facility Usage Hours 861.5 861.5 809.25 809.25 Daily Program Attendance** JULY 15 FYTD 16 JULY 14 FYTD 15 Total 5,428 5,428 4,081 4,081 Open Gym 162 162 260 260 Fitness Classes 184 184 257 257 Leagues 4,300 4,300 2,370 2,370 Camps 443 443 636 636 Sports Classes 0 0 161 161 Meetings & Rentals 339 339 397 397 Enrichment Classes 0 0 0 0 Since our opening in late April 2008, we have had 391,755 guests at the John W. Pitts Recreation Center. July Open Gym Registrations and Packages Sold Packages Sold: JULY MTD YTD FYTD Daily: 1 $3 1 $3 Individual Quarterly: 0 $0 0 $0 Individual Annual: 0 $0 4 $0 Family Quarterly: 0 $0 3 $0 Family Annual: 0 $0_ 1 __ $0__ Revenue: $3 $3

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS JULY 2015 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS JULY 2015 FINANCE DEPARTMENT ACTIVITY LEVELS FY15 YTD FY16 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 647 643 Total Amount of All Deposits $ 17,911,153 $ 20,527,375 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 68,081 100.0% $ 1,567,440 72,041 100.0% $ 1,749,387 Wages and Hours Worked Regular 54,078 79.4% $ 1,151,705 55,678 77.3% $ 1,208,124 All over time 3,076 4.5% $ 127,282 3,733 5.2% $ 169,879 Other Paid or Unpaid Wages and Hours Vacation 5,329 7.8% $ 148,388 4,680 6.5% $ 136,298 Sick 1,699 2.5% $ 42,000 1,101 1.5% $ 26,225 Terminal Leave - Retiree Vacation/Sick Payout 1,473 2.2% $ 41,056 3,893 5.4% $ 142,459 Comp Time 942 1.4% $ 26,741 598 0.8% $ 17,575 Personal 185 0.3% $ 5,727 176 0.2% $ 5,556 Leave Without Pay 480 0.7% $ - 455 0.6% $ - Other (description below) 820 1.2% $ 24,541 1,729 2.4% $ 43,270 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 2 2 Number of Payroll Checks & Direct Deposits Issued 745 775 Number of Pension Checks Issued 254 253 Total Pension Benefits Paid - Defined Benefit Plan $ 432,177 $ 434,785 ACCOUNTS PAYABLE Number of Check Vouchers 341 0 Number of EFT Vouchers 114 0 Vouchers Dollar Amount Disbursed $ 2,242,147 $ - PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock $2,800,000 $2,700,000 $2,600,000 Total Dollar Value $2,500,000 $2,400,000 $2,300,000 $2,200,000 $2,100,000 $2,000,000 Series2 Series3 Value: $2,577,380 Line Items: 1,432 Fuel Use Unleaded: 10,705.1 gallons Diesel: 6,446.0 gallons Total Cost: $ 34,782

City of Dover Finance Department Monthly Report – July 2015 General Fund Summary 8% Budget YTD Balance Budget Beginning Balance $ 3,977,500 $ - $ 3,977,500 0.0% Revenues Court of Chancery Fees 1,065,100 - 1,065,100 0.0% Police Extra Duty, Fines & Revenue 1,235,300 29,761 1,205,539 2.4% Franchise Fees 672,300 - 672,300 0.0% Grants 623,500 - 623,500 0.0% Intrafund Services 5,231,200 359,727 4,871,473 6.9% Library & Recreation Revenues 671,000 15,101 655,899 2.3% Licenses & Permits 2,861,300 1,489,747 1,371,553 52.1% Property Taxes (Includes BID Revenue) (1) 12,894,200 12,409,398 484,802 96.2% Miscellaneous Revenues 57,700 561 57,139 1.0% Sanitation Revenues 2,580,000 213,838 2,366,162 8.3% Garrison Farm Rent Revenue 93,700 15,177 78,523 16.2% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 564,200 - 564,200 0.0% Civil Traffic Penalties 450,000 - 450,000 0.0% Transfer Taxes 1,340,000 181,734 1,158,266 13.6% Verizon & Other Reserves 63,200 - 63,200 0.0% Police Grants/Extra Duty 74,400 - 74,400 0.0% Water/Wastewater Fund 850,000 70,833 779,167 8.3% Electric Fund 10,000,000 833,334 9,166,666 8.3% Total Revenues 41,327,100 15,619,211 25,707,889 37.8% Total Beginning Balance & Revenues $ 45,304,600 $ 15,619,211 $ 29,685,389 34.5% Expenditures City Clerk & Council $ 501,500 $ 30,679 $ 470,821 6.1% Mayor, City Manager & Human Resources 1,210,300 98,572 1,111,728 8.1% Police & Police Extra Duty 15,761,400 863,714 14,897,686 5.5% Public Services 4,669,500 297,501 4,371,999 6.4% Engineering 181,400 3,526 177,874 1.9% Procurement & Inventory, Facilities Mgmt., Fleet Maint. 2,036,200 130,514 1,905,686 6.4% Planning, Inspections, Life Safety, Code Enf., & Economic Dev. 2,338,300 111,088 2,227,212 4.8% Finance, Info Tech & Customer Services 2,807,800 278,245 2,529,555 9.9% Library & Recreation 2,239,500 138,137 2,101,363 6.2% Fire Department 745,400 137,820 607,580 18.5% Assessor 234,800 21,621 213,179 9.2% Contribution to DDP 70,000 - 70,000 0.0% Miscellaneous Grant Expense 25,000 - 25,000 0.0% Other Employment Expenses 520,100 - 520,100 0.0% Bank & CC Fees 10,600 1,310 9,290 12.4% Insurance 690,000 236 689,764 0.0% OPEB - Retiree’s Health Care Contribution 1,895,600 157,967 1,737,633 8.3% Police Pension Trust Contribution - State Grant 500,000 47,500 452,500 9.5% Appropriation to Police Pension Fund 570,000 - 570,000 0.0% Street Lights 797,700 67,698 730,002 8.5% Debt Service 660,800 249,710 411,090 37.8% Transfers Out Inventory Write-offs 10,000 - 10,000 0.0% Capital Projects Fund 2,625,400 - 2,625,400 0.0% Verizon Reserve 50,000 - 50,000 0.0% Uncollectibles: Trash & Other 50,000 - 50,000 0.0% Total Expenditures 41,201,300 2,635,838 38,565,462 6.4% Budget Balance - Working Capital 4,103,300 - - 0.0% Total Budget Balance & Expenditures $ 45,304,600 $ 2,635,838 $ 42,668,762 5.8% Reserve Balances Contingency $ 720,300 $ 720,334 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 7/31/15 is $1,430,828 as compared to $1,547,061 in July 2014.

City of Dover Finance Department Monthly Report – July 2015 Water/Wastewater Fund Summary 8% Budget YTD Balance Budget Beginning Balance - Water $ 861,600 $ - $ 861,600 0.0% Beginning Balance - Wastewater 293,400 - 293,400 0.0% 1,155,000 - 1,155,000 0.0% Revenues Water Fees 6,200,000 508,541 5,691,459 8.2% Wastewater Fees 3,728,000 364,614 3,363,386 9.8% Wastewater Treatment Services 3,026,500 289,963 2,736,537 9.6% Groundwater Inflow Adjustment 1,864,300 185,636 1,678,664 10.0% Water Tank Space Leases 341,900 3,207 338,693 0.9% Miscellaneous Service Fee 67,000 4,417 62,583 6.6% Impact Fees - Water 250,000 6,654 243,346 2.7% Impact Fees - Wastewater 250,000 6,021 243,979 2.4% Total Revenues 15,727,700 1,369,053 14,358,647 8.7% Total Beginning Balance & Revenues $ 16,882,700 $ 1,369,053 $ 15,513,647 8.1% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 517,500 $ 24,010 $ 493,490 4.6% Water Department 673,300 33,036 640,264 4.9% Water Treatment Plant 1,910,000 90,646 1,819,354 4.7% Wastewater Department 968,600 41,072 927,528 4.2% Kent County Treatment Charge 4,130,000 344,167 3,785,833 8.3% Intrafund Service Fees 1,492,700 92,625 1,400,075 6.2% Retiree's Health Care 178,600 14,883 163,717 8.3% Debt Service 1,132,100 42,709 1,089,391 3.8% Other Employment Expenses 20,000 - 20,000 0.0% Bank & CC Fees 46,200 1,019 45,181 2.2% Transfers Out General Fund 850,000 70,833 779,167 8.3% Contingency Reserve 32,000 - 32,000 0.0% Water I & E Fund 1,800,000 - 1,800,000 0.0% Wastewater I & E Fund 1,500,000 - 1,500,000 0.0% Total Expenses 15,251,000 755,000 14,496,000 5.0% Budget Balances Budget Balance - Working Capital - Water 1,048,600 - 1,048,600 0.0% Budget Balance - Working Capital - WW 583,100 - 583,100 0.0% Total Budget Balances 1,631,700 - 1,631,700 0.0% Total Budget Balances & Expenses $ 16,882,700 $ 755,000 $ 16,127,700 4.5% Reserve Balances Contingency-Water $ 137,700 $ 105,188 Contingency-Wastewater $ 191,100 $ 190,209 Impact Fee Reserve - Sewer $ 1,309,500 $ 1,742,652 Impact Fee Reserve - Water $ 202,000 $ 427,523 Bond Coverage Ratio (Covenant 1.20) 4.30 6.97

City of Dover Finance Department Monthly Report – July 2015 Electric Revenue Fund Summary 8% Budget YTD Balance Budget Beginning Balance $ 6,177,600 $ - $ 6,177,600 0.0% Revenues Direct Sales to Customers 78,279,200 7,558,547 70,720,653 9.7% Utility Tax 1,281,100 122,984 1,158,116 9.6% Weyandt Hall Rents 202,600 12,214 190,386 6.0% Miscellaneous Revenues 725,200 99,713 625,487 13.7% Interest Earnings 47,900 372 47,528 0.8% Transfer from Rate Stabilization 3,000,000 750,000 2,250,000 25.0% Total Revenues 83,536,000 8,543,830 74,992,170 10.2% Total Beginning Balance & Revenues $ 89,713,600 $ 8,543,830 $ 81,169,770 9.5% Expenses Power Supply & Generation Hedged Energy $ 23,402,600 $ 2,670,864 $ 20,731,736 11.4% Power Supply Management 996,000 83,000 913,000 8.3% Capacity Charges 10,225,100 890,225 9,334,875 8.7% Dover Sun Park Energy 2,313,900 241,720 2,072,180 10.4% Renewal Energy Credits (Incl. Solar) 1,036,800 40,142 996,658 3.9% RGGI 175,000 - 175,000 0.0% PJM Charges - Energy 7,966,100 156,552 7,809,548 2.0% PJM Charges - Transmission & Fees 7,932,500 505,236 7,427,264 6.4% Total Power Supply 54,048,000 4,587,739 49,460,261 8.5% Plant Operations 6,434,600 561,203 5,873,397 8.7% Generation Fuels 1,167,300 210,029 957,271 18.0% Capacity Credits (10,472,100) (902,146) (9,569,954) 8.6% PJM Spot Market Energy (1,708,300) (281,682) (1,426,618) 16.5% PJM Credits (360,000) (85,793) (274,207) 23.8% Total Generation (4,938,500) (498,389) (4,440,111) 10.1% Total Power Supply & Generation 49,109,500 4,089,350 45,020,150 8.3% Electric Operating Divisions: Transmission/Distribution 4,068,600 217,877 3,850,723 5.4% Electrical Engineering 1,335,800 59,540 1,276,260 4.5% Administration 839,300 34,302 804,998 4.1% Meter Reading 360,500 25,905 334,595 7.2% Systems Operations 679,800 39,887 639,913 5.9% Intrafund Services 3,738,500 267,102 3,471,398 7.1% Utility Tax 1,281,100 122,984 1,158,116 9.6% OPEB Trust Contribution - Unfunded Liability 1,030,000 85,833 944,167 8.3% Retirees Health Care 537,800 44,817 492,983 8.3% Interest on Deposits 20,500 1,546 18,954 7.5% Green Energy Payment to DEMEC 128,000 12,264 115,736 9.6% Accounts Receivable Write-Offs 200,000 - 200,000 0.0% Other Employee Expenses 72,000 - 72,000 0.0% Bank & CC Fees 242,300 18,797 223,503 7.8% Debt Service 3,402,000 283,496 3,118,504 8.3% Transfers Out: General Fund 10,000,000 833,334 9,166,666 8.3% Electric Improvement & Extension Fund 3,500,000 - 3,500,000 0.0% Transfer to Insurance Reserve 10,000 - 10,000 0.0% Transfer to Contingency Reserve 13,000 - 13,000 0.0% Total Expenses 80,568,700 6,137,034 74,431,666 7.6% Budget Balance - Working Capital 9,144,900 - 9,144,900 0.0% Total Budget Balance & Expenses $ 89,713,600 $ 6,137,034 $ 83,576,566 6.8% Reserve Balances Contingency Reserve $ 844,600 $ 822,677 Insurance Reserve $ 758,700 $ 740,642 Rate Stabilization Reserve $ 4,602,600 $ 6,755,354 Bond Coverage Ratio (Covenant 1.25) 2.62 6.85 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,390 68,293 9.6% Sales per MWh $ 109.88 $ 110.68 100.7% Purchased/Generated MWh 741,522 76,867 10.4% All In MWh Supply & Generation $ 66.23 $ 53.20 80.3%

City of Dover Finance Department Monthly Report – July 2015 General Capital Project Fund Summary 8% Budget YTD Balance Budget Beginning Balance - Projects $ 154,800 $ - $ 154,800 0.0% Revenues Interest Earnings 5,000 98 4,902 2.0% Income from Sale of Assets 20,300 - 20,300 0.0% Transfer from General Fund for Projects 2,625,400 - 2,625,400 0.0% Total Revenues 2,650,700 98 2,650,602 0.0% Total Beginning Balance & Revenue $ 2,805,500 $ 98 $ 2,805,402 0.0% Expenditures Fire $ 145,600 $ 145,614 $ (14) 100.0% Grounds Maintenance 201,100 - 201,100 0.0% Life Safety 55,700 - 55,700 0.0% Police 262,100 - 262,100 0.0% Streets 1,428,500 6,000 1,422,500 0.4% Sanitation 449,000 - 449,000 0.0% City Manager 24,700 - 24,700 0.0% Mayor 84,000 - 84,000 0.0% Total Expenditures 2,650,700 151,614 2,499,086 5.7% Budget Balance - Projects 154,800 - 154,800 0.0% Total Budget Balance & Expenditures $ 2,805,500 $ 151,614 $ 2,653,886 5.4% Reserve Balances Capital Asset Replacement Reserve $ 916,500 $ 915,129 Parkland/Recreation $ 296,700 $ 320,796

City of Dover Finance Department Monthly Report – July 2015 Water/Wastewater Improvement & Extension Fund Summary 8% Budget YTD Balance Budget Beginning Balance - Water $ 833,500 $ - $ 833,500 0.0% Beginning Balance - Wastewater $ 1,055,900 $ - $ 1,055,900 0.0% Revenues Interest Earnings 25,000 628 24,372 2.5% Transfer from Operating Fund for Water 1,800,000 - 1,800,000 0.0% Transfer from Operating Fund for Wastewater 1,500,000 - 1,500,000 0.0% Transfer from Impact Fee Reserve - Wastewater 165,000 - 165,000 0.0% Total Revenues 3,490,000 628 3,489,372 0.0% Total Beginning Balance & Revenues $ 5,379,400 $ 628 $ 5,378,772 0.0% Expenses Water $ 2,028,600 $ - $ 2,028,600 0.0% Wastewater 1,822,100 - 1,822,100 0.0% Total Expenses 3,850,700 - 3,850,700 0.0% Budget Balance - Working Capital - Water 617,400 - 617,400 0.0% Budget Balance - Working Capital - Wastewater 911,300 - 911,300 0.0% Total Budget Balances 1,528,700 - 1,528,700 0.0% Total Budget Balances & Expenses $ 5,379,400 $ - $ 5,379,400 0.0% Reserve Balances Capital Asset Replacement - Water $ 518,500 $ 515,966 Capital Asset Replacement - Wastewater $ 515,200 $ 512,616

City of Dover Finance Department Monthly Report – July 2015 Electric Improvement & Extension Fund Summary 8% Budget YTD Balance Budget Beginning Balance $ 3,623,600 $ - $ 3,623,600 0.0% Revenues Interest Earnings 26,700 489 26,211 1.8% Transfer from Electric Revenue Fund 3,500,000 - 3,500,000 0.0% General Service Billing 1,900,000 - 1,900,000 0.0% Total Revenues 5,426,700 489 5,426,211 0.0% Total Beginning Balance & Revenues $ 9,050,300 $ 489 $ 9,049,811 0.0% Expenses Electric Generation $ 1,655,000 $ 4,583 $ 1,650,417 0.3% Transmission/Distribution 2,887,600 70,742 2,816,858 2.4% Electrical Engineering 1,724,300 169 1,724,131 0.0% Total Expenses 6,266,900 75,494 6,191,406 1.2% Budget Balance - Working Capital (Unaudited) 2,783,400 - 2,783,400 0.0% Total Budget Balance & Expenses $ 9,050,300 $ 75,494 $ 8,974,806 0.8% Reserve Balances Depreciation Reserve $ 10,066,400 $ 9,957,873 Future Capacity Reserve $ 10,218,000 $ 10,107,899 City of Dover Finance Department Monthly Report – July 2015 Community Transportation Improvement Fund 8% Budget YTD Balance Budget Beginning Balance $ 144,000 $ - $ 144,000 0.0% Revenues Grants Revenue 500,000 - 500,000 0.0% Interest Earned 500 14 486 2.8% Total Revenues 500,500 14 500,486 0.0% Total Beginning Balance & Revenues $ 644,500 $ 14 $ 644,486 0.0% Expenses Program Expenses - Del Dot $ 644,000 $ - $ 644,000 0.0% Total Expenses 644,000 - 644,000 0.0% Budget Balance - Working Capital 500 - 500 0.0% Total Budget Balances & Expenses $ 644,500 $ - $ 644,500 0.0%

City of Dover Finance Department Monthly Report – July 2015 Police Grant Funds 8% Budget YTD Balance Budget Beginning Balance $ 125,000 $ - $ 125,000 0.0% Revenues State & Federal Grants Received 527,300 5,000 522,300 0.9% Interest Earnings - 52 (52) 0.0% Total Revenues 527,300 5,052 522,248 1.0% Total Beginning Balance & Revenues $ 652,300 $ 5,052 $ 647,248 0.8% Expenses Cadet Program $ 80,300 $ 4,005 $ 76,295 5.0% Equipment & Program Supplies 410,600 4,180 406,420 1.0% Technology Equipment 20,000 - 20,000 0.0% Telephone/Fax 15,000 2,216 12,784 14.8% Training/Conference/Food/Travel 17,000 - 17,000 0.0% Consulting/Audit Fees 1,000 - 1,000 0.0% Operating Transfers - Out 74,400 - 74,400 0.0% Total Expenses 618,300 10,401 607,899 1.7% Budget Balance - Working Capital (Unaudited) 34,000 - 34,000 0.0% Total Budget Balances & Expenses $ 652,300 $ 10,401 $ 641,899 1.6%

City of Dover Finance Department Monthly Report – July 2015 Library Grant Fund 8% Budget YTD Balance Budget Beginning Balance $ 17,300 $ - $ 17,300 0.0% Revenues Grants Received 278,900 - 278,900 0.0% Federal Grants 2,500 - 2,500 0.0% Total Revenues 281,400 - 281,400 0.0% Total Beginning Balance & Revenues $ 298,700 $ - $ 298,700 0.0% Expenses Program Expenses/Supplies-State Grants $ 26,600 $ 2,438 $ 24,162 9.2% Office Supplies 24,000 912 23,088 3.8% Printing/Duplicating 13,200 - 13,200 0.0% Postage 100 - 100 0.0% Books 129,200 44 129,156 0.0% Furniture 3,100 - 3,100 0.0% Audio Visual Supplies 75,100 116 74,984 0.2% Training/Conference/Food/Travel 2,000 - 2,000 0.0% Contractual Services 900 - 900 0.0% Office Equipment/Repairs & Maintenance 6,000 33 5,967 0.6% Other Equipment - Lease 1,200 147 1,053 12.3% Total Expenses 281,400 3,690 277,710 1.3% Budget Balance - Working Capital 17,300 - 17,300 0.0% Total Budget Balances & Expenses $ 298,700 $ 3,690 $ 295,010 1.2% City of Dover Finance Department Monthly Report – July 2015 After School Program/Substance Abuse Prevention Fund 8% Budget YTD Balance Budget Beginning Balance $ 41,000 $ - $ 41,000 0.0% Revenues Grants Received 55,700 - 55,700 0.0% Recreation Revenue 33,000 450 32,550 1.4% Total Revenues 88,700 450 88,250 0.5% Total Beginning Balance & Revenues $ 129,700 $ 450 $ 129,250 0.3% Expenses Temporary Help/Benefits $ 60,200 $ 9,761 $ 50,439 16.2% Program Expenses/Supplies 55,700 4,796 50,904 8.6% Total Expenses 115,900 14,557 101,343 12.6% Budget Balance - Working Capital 13,800 - 13,800 0.0% Total Budget Balances & Expenses $ 129,700 $ 14,557 $ 115,143 11.2%

City of Dover Finance Department Monthly Report – July 2015 CDBG Fund 8% Budget YTD Balance Budget Beginning Balance $ 2,100 $ - $ 2,100 0.0% Revenues Grants Received 265,400 713 264,687 0.3% Interest Earnings - 14 (14) 0.0% Total Revenues 265,400 727 264,673 0.3% Total Beginning Balance & Revenues $ 267,500 $ 727 $ 266,773 0.3% Expenses Closing Cost/Down Payment Program $ 60,000 $ - $ 60,000 0.0% Connection Community Supply Program 7,400 - 7,400 0.0% Dover Interfaith Ministry 27,000 - 27,000 0.0% MHDC Emergency Home Repair 88,200 - 88,200 0.0% Habitat For Humanity 40,000 - 40,000 0.0% NCALL Research Inc. - - - 0.0% Peoples Place 6,800 - 6,800 0.0% Salaries 36,000 - 36,000 0.0% Total Expenses 265,400 - 265,400 0.0% Budget Balance - Working Capital 2,100 - 2,100 0.0% Total Budget Balances & Expenses $ 267,500 $ - $ 267,500 0.0%

Monthly Report July 2015 Economic Development Office

2015_07 Economic Development  Bi-weekly conference call with Garrison Energy Center  Worked with Economic Development staff to update website  Assisted Grey Fox Grille with Verizon tree problem  Met with Lighthouse Construction to discuss electric hookup issues  Contacted Whiting Turner regarding door issues at E-ZPass  Participated in Parking Committee parking lot survey  Attended Leads Group meeting at R&R R  Met Lou Stackeni from Applied Bank regarding DDD financing  Participated in GAMSA conference call with DEDO  Economic Development staff meeting with Dr. Casson to review Inclusion Study  Presented Economic Development Initiatives to Mike Harrington’s business group  Attended monthly DEED meeting  Met with Colonial Investments regarding expansion of Nemours facility  Met with Osman Sammander regarding DDD funding  Attended DDD meeting with Delaware State Housing Authority  Attended Honorary Commander briefing at Dover Air Force Base  Attended Plant Managers meeting  Attended Central Delaware Chamber of Commerce board meeting  Attended planning meeting with Uzin Utz regarding grand opening  Met with Paul Lakeman regarding Organization Committee  Contacted DELDOT Secretary regarding speaking engagement in August  Provided incentive information for potential new grocery store in Dover  Attended GOTP progress meeting  Reviewed draft sales agreement for Advantech  Attended SAP announcement at Delaware State University  Attended Food Innovation District meeting  Attended meeting with Gerri Street and Mitch May to discuss DDP future plans  Meeting with downtown merchants and Mayor to discuss downtown issues  Attended a Pop-up location assessment visit  Met with the Mayor at Hirsh Industries to discuss potential expansion plans  Attended Bayhealth Business and Investment Committee meeting  Met with Restoring Central Dover Economic Development Working Group  Met with the new President of Wesley College and the Mosaic Group

Measures: 1 Maintain an unemployment rate for the City of Dover that is lower than national and state averages 2013-2014 Actual 2014-2015 Actual 2015 - 2015 Actual Results <10% unemployment rate in < 10% unemployment rate in <10% unemployment rate in June 2014 June 2015 June 2016 6.1 % - US Rate 5.3 % - US Rate 5.3% - US Rate 6.9 % - DE Rate 4.7 % - DE Rate 4.7 % - DE Rate 8.3% - City of Dover Rate 7.4% - City of Dover Rate 7.1% - City of Dover Rate June 2014 Actual June 2015 Actual July 2015 Actual 2 Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover 2013-2014 Actual 2014-2015 Actual 2015 - 2016 Actual Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 23 contacts YTD 20 Contacts YTD 4 Contacts YTD ≥11 contacts with out-of-town >11 contacts with out-of-town >11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover locating in Dover locating in Dover 13 Contacts YTD 16Contacts YTD 2 Contacts YTD 2015_7 Downtown Dover Partnership  Provided technical assistance to five (5) prospective small business individuals on overall business development within the Downtown Dover Business District  Continued providing technical assistance to five (5) prospective small business individuals on locating available space within the downtown district to lease  Provided nineteen (19) hours of Technical Assistance to merchants located in the Downtown Business Corridor  Telephone conference with Leah daPonte from Language Liaisons, LLC regarding future translation services of program and website materials.  Telephone conference with Representatives from Network Solutions regarding the renewal of our Website Domain Name  Telephone Conversation with Sonia Aquilar from DEDO regarding agenda for the July 27 Hispanic Economic Development Subcommittee Meeting  Completed final proof of Downtown Dover Partnership Annual Report’ 14  Telephone Conference with Sybil White from Governor’s Advisory Council for Exceptional Citizens regarding the logistics for the ADA 25 Event  Facilitated the DDP Parking Committee Annual Parking Lot Inspection

 Telephone conference with Megan Clapp from Dover Rent All Tents regarding the logistics and set-up for the ADA 25 Event  Submitted Event Permit with Dover Police for the First Friday Event in July  Facilitated the logistical set-up for the First Friday Event in July  Telephone conference with Daniel Gordon from Backyard Bouncers regarding billing process  Telephone conference with Pastor Jean Pearce from World Outreach Ministries regarding usage of the Loockerman Way Plaza for Community Assembly  Completed and submitted list of vacant properties to be considered for Project Pop Up to DEDO  Disseminated the Pop Up Project materials to downtown merchants, property owners and realtors  Disseminated the “Minority Business Enterprise Construction Trades Forum” information to merchants  Telephone conference with James Provo from the US SBA Office regarding scheduling future Loan Workshops  Posted the Farmer’s Market Ad and materials on website  Conference call with Diane Laird from DEDO and DDP Staff to review the GAMSA Application  Provided Parking Committee with an update on current submitted Work Order on the Governors Ave Parking Lot  Telephone conference with Lori Christiansen from the State regarding the permits for the ADA 25 Event  Met with Lorraine Thaw regarding the availability of 325 W. Loockerman Street  Met with William Neaton and Lou Stackeni from Applied Bank to discuss Resource Development  Posted Farmer’s Market flyers, posters and banners throughout the downtown corridor  Telephone conference with Charlie Rodriguez from R&R Realty regarding the use of the 326 W. Loockerman Street lot for the Urban Music Festival scheduled for August 30th  Assisted with the coordination of logistics for the ADA 25 Event – Loockerman Way Plaza Site  Telephone conference with Kerri Hollyday from Dover Library on logistics for Comic Con Event  Provided Brandon Cohen, Merchant Committee Chairman with updates on DDP Financial Reports and program developments  Updated Calendar of Events and posted information on website  Created Dining Guide and posted information on website  Conference Call with Lisa Fitzgerald from the USDA regarding Program Grant Award notification  Conference Call with Wanda Anderson from Wesley College regarding Homecoming Parade and activities  Telephone conference with Maggie Pleasant from NCALL regarding available space for a Rehab/Preservation Office in downtown  Attended the Restoring Central Dover Steering Committee Meeting  Telephone conference with Renee McGlothlin from Wesley College on logistics for the Homecoming activities  Disseminated Project Pop up information to the downtown distribution list

 Submitted Work Order (electric, street closures, etc.) for First Friday Event  Met with Dr. Michael Casson from DSU and DDP Staff to review the Inclusion Study Report  Facilitated requested from ADA 25 Event Planning Committee to have Mayor present Proclamation for the event  Telephone conference with referral Daniel Rivera on available space to establish bakery business in downtown Dover  Telephone conference with Elana Baukman from Wesley College re Homecoming Parade Route  Met with Troy Boxton to discuss update on submitted Small Business Development Loan  Reported accident that occurred at the ADA 25 Event – Loockerman Way Plaza site  Assisted Eagle Wings Ministries with logistics development for the scheduled August 1 Community Outreach Event  Telephone conference with Theresa Owens regarding Historic Commission Meeting date  Completed Parking Survey Feedback Report  Created layout template of Loockerman Way Plaza with assistance from Becker Morgan  Completed and submitted Project Pop Up application for 134 W. Loockerman Street property  Attended the Economic Development Work Group Meeting  Attended the Project Pop up Location Assessment  Scheduled Vacant Building Assessment tour for Deshawn Sheppard  Telephone conference with Technical Representatives from Network Solutions to evaluate DDP Website Search Engine Rankings  Attended CenDel Tenants Meeting  Submitted Work Order (Electric, Trash Cans, etc.) for the Community Block Party Event scheduled for August 1  Telephone Conference with Karen Williams from Keller Williams regarding future DDD Resource Information Workshop  Telephone conference with Kristin Pleasanton regarding the Historic Preservation Write-Up needed for the GAMSA application  Attended the Gulf War Memorial Committee Meeting  Telephone Conference with Stefanie Lancaster from Governor’s Office for People with Disabilities regarding the ADA 25 event permits  Updated the Downtown Development District Vacancy Database  Updated the Parking Lot Survey Database

MONTHLY REPORT JULY 2015

Date Range: From 07/01/2015 to 07/31/2015 Incident Run Log Company: All Companies Dover Fire Department Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 07/01/2015 30046 2015-000703 00:51 41 FOREST CREEK DR False alarm or false call, other 0.3 07/01/2015 30046 2015-000704 10:27 209 S STATE ST Detector activation, no fire - unintentional 0.2 07/01/2015 30046 2015-000705 18:02 74 HIDDEN VALLEY DR HazMat release investigation w/no HazMat 0.7 07/02/2015 30046 2015-000706 01:21 320 PERSIMMON CIR WEST Heat from short circuit (wiring), defective/worn 0.5 07/02/2015 30046 2015-000707 18:30 27 RIVERCHASE DR. Electrical wiring/equipment problem, other 0.3 07/02/2015 30046 2015-000708 21:11 30 HERITAGE DR Smoke detector activation, no fire - unintentional 0.2 07/03/2015 30046 2015-000709 13:22 30 LOOCKERMAN PLZ False alarm or false call, other 0.3 07/03/2015 30046 2015-000710 14:00 190 JOHN HUNN BROWN RD Unauthorized burning 0.1 07/03/2015 30046 2015-000711 20:33 SCARBOROUGH RD Assist police or other governmental agency 0.0 07/04/2015 30046 2015-000712 18:19 155 SPRUANCE RD Garbage dump or sanitary landfill fire 0.3 07/04/2015 30046 2015-000713 22:24 411 LEGISLATIVE AVE Good intent call, other 0.6 07/05/2015 30046 2015-000714 02:42 35 JERI LA Explosive, bomb removal (for bomb scare, use 721) 1.6 07/05/2015 30046 2015-000715 06:29 47 KAREN PLACE Steam, vapor, fog or dust thought to be smoke 0.4 07/05/2015 30046 2015-000716 09:54 730 LAKEWOOD PLACE False alarm or false call, other 0.3 07/06/2015 30046 2015-000717 00:37 317 W DIVISION ST Garbage dump or sanitary landfill fire 0.3 07/06/2015 30046 2015-000718 11:37 1255 S STATE ST False alarm or false call, other 0.3 07/06/2015 30046 2015-000719 15:59 1300 S FARMVIEW DR A Smoke detector activation due to malfunction 0.3 07/06/2015 30046 2015-000720 18:57 217 MILLCREEK DR False alarm or false call, other 0.3 07/06/2015 30046 2015-000721 22:27 177 WILLIS RD False alarm or false call, other 0.3 07/06/2015 30046 2015-000722 22:45 19 N NEW ST Assist police or other governmental agency 0.4 07/07/2015 30046 2015-000723 12:50 1080 SILVER LAKE BLVD Building fire 1.6 07/07/2015 30046 2015-000724 13:28 1525 MCKEE RD Sprinkler activation, no fire - unintentional 0.4 07/07/2015 30046 2015-000725 15:52 401 Doveview Drive Removal of victim(s) from stalled elevator 0.4 07/07/2015 30046 2015-000726 20:10 712 S GOVERNORS AVE Extrication, rescue, other 0.2 07/07/2015 30046 2015-000727 23:22 902 E DIVISION ST Animal rescue 0.3 07/08/2015 30046 2015-000728 11:27 631 RIDGELY ST Unintentional transmission of alarm, other 0.4 07/08/2015 30046 2015-000729 17:16 217 ROSE VALLEY SCHOOL RD Trash or rubbish fire, contained 0.9 07/08/2015 30046 2015-000730 22:37 60 UPLAND AVE Good intent call, other 0.4 07/10/2015 30046 2015-000731 08:03 764 LEIPSIC RD Smoke detector activation, no fire - unintentional 0.4 07/10/2015 30046 2015-000732 10:55 3098 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.3 07/10/2015 30046 2015-000733 20:34 430 COLLEGE RD 700 Sprinkler activation due to malfunction 0.3 07/11/2015 30046 2015-000734 04:19 102 S QUEEN Building fire 5.2 07/11/2015 30046 2015-000735 06:05 22 FREEDOM DR Good intent call, other 0.3 07/11/2015 30046 2015-000736 06:10 100 ELECTRIC Assist police or other governmental agency 2.5 07/12/2015 30046 2015-000737 18:13 263 N DUPONT HWY Good intent call, other 0.3 07/12/2015 30046 2015-000738 21:50 109- WILLIS RD Good intent call, other 0.4 07/13/2015 30046 2015-000739 04:16 W NORTH ST Assist police or other governmental agency 0.5 07/13/2015 30046 2015-000740 11:32 120 N STATE ST Alarm system sounded due to malfunction 0.4 07/13/2015 30046 2015-000741 13:20 864 S STATE ST Detector activation, no fire - unintentional 0.3 07/13/2015 30046 2015-000742 15:12 800 BAY RD Electrical wiring/equipment problem, other 0.5 07/13/2015 30046 2015-000743 18:38 17 N AMERICAN AVE Cooking fire, confined to container 0.2 07/14/2015 30046 2015-000744 18:10 500 PERSIMMON TREE LA 8 Good intent call, other 0.4 07/14/2015 30046 2015-000745 18:31 631 RIDGELY ST System malfunction, other 0.3 07/15/2015 30046 2015-000746 23:50 725 HORSEPOND RD Medical assist, assist EMS crew 0.3 07/16/2015 30046 2015-000747 10:17 51 WEBBS LN O Gas leak (natural gas or LPG) 1.2 07/16/2015 30046 2015-000748 18:45 LOOCKERMAN ST Extrication of victim(s) from vehicle 0.6 07/17/2015 30046 2015-000749 18:44 631 RIDGELY ST System malfunction, other 0.3 07/18/2015 30046 2015-000750 00:15 903 WOODCREST DR Smoke detector activation due to malfunction 0.3 07/18/2015 30046 2015-000751 11:51 97 PAR HAVEN DR J System malfunction, other 0.7 07/19/2015 30046 2015-000752 17:46 30 OLD RUDNICK LA System malfunction, other 0.4 07/20/2015 30046 2015-000753 13:09 400 COURT ST Alarm system activation, no fire - unintentional 0.4 07/20/2015 30046 2015-000754 14:01 124 S STATE ST False alarm or false call, other 0.3 07/20/2015 30046 2015-000755 21:06 41 S NEW ST Outside rubbish fire, other 0.1 07/20/2015 30046 2015-000756 23:17 1080 SILVER LAKE BLVD Overheated motor 0.6 07/20/2015 30046 2015-000757 23:30 214 BAY TREE RD G Central station, malicious false alarm 0.3 07/21/2015 30046 2015-000758 10:19 19 OPAL PL CO detector activation due to malfunction 0.4 07/21/2015 30046 2015-000759 10:21 725 HORSEPOND RD Medical assist, assist EMS crew 0.3 07/21/2015 30046 2015-000760 11:06 298 S DUPONT WHY Passenger vehicle fire 0.4 07/21/2015 30046 2015-000761 13:03 725 HORSEPOND RD Medical assist, assist EMS crew 0.2 Date: 09/09/2015 Page: 1 Time:11:13

Date FDID Incident# Alarm ### Address Suite Type Lgth 07/21/2015 30046 2015-000762 16:41 725 HORSEPOND RD Smoke detector activation due to malfunction 0.2 07/21/2015 30046 2015-000763 22:02 140 HAMAN DR Malicious, mischievous false call, other 0.4 07/22/2015 30046 2015-000764 01:16 120 N STATE ST Alarm system sounded due to malfunction 0.2 07/22/2015 30046 2015-000765 01:30 140 HAMAN DR False alarm or false call, other 0.2 07/22/2015 30046 2015-000766 12:19 428 N. DUPONT HIGHWAY Building fire 1.3 07/22/2015 30046 2015-000767 13:38 116 SHINNECOCK RD Carbon monoxide detector activation, no CO 0.1 07/22/2015 30046 2015-000768 13:57 116 SHINNECOCK RD Carbon monoxide incident 0.5 07/22/2015 30046 2015-000769 22:37 1200 N DUPONT HWY False alarm or false call, other 0.1 07/23/2015 30046 2015-000770 13:58 47 RIVERSIDE RD Gas leak (natural gas or LPG) 0.4 07/23/2015 30046 2015-000771 16:29 1365 N DUPONT HWY Extrication of victim(s) from vehicle 0.6 07/23/2015 30046 2015-000772 19:38 103 S GOVERNORS AVE Public service assistance, other 0.0 07/24/2015 30046 2015-000773 03:52 10 FAIRWAY LAKES DR A Smoke detector activation due to malfunction 0.3 07/24/2015 30046 2015-000774 11:55 29 S TURNBERRY DR Smoke detector activation due to malfunction 0.2 07/24/2015 30046 2015-000775 14:45 125 GREENTREE DR 1 Outside rubbish fire, other 0.2 07/24/2015 30046 2015-000776 18:24 1225 N DUPONT HWY Sprinkler activation due to malfunction 0.6 07/24/2015 30046 2015-000777 18:32 1131 N DUPONT HWY Passenger vehicle fire 0.3 07/24/2015 30046 2015-000778 20:00 230 BEISER BLVD Smoke detector activation due to malfunction 0.5 07/25/2015 30046 2015-000779 02:24 222 S DUPONT HWY Alarm system sounded due to malfunction 0.4 07/25/2015 30046 2015-000780 07:29 1180 WALKER RD Good intent call, other 0.3 07/25/2015 30046 2015-000781 10:47 222 S DUPONT HWY Removal of victim(s) from stalled elevator 0.3 07/25/2015 30046 2015-000782 12:54 903 WOODCREST DR Carbon monoxide incident 0.5 07/25/2015 30046 2015-000783 12:55 CECIL ST Rescue, EMS incident, other 0.2 07/25/2015 30046 2015-000784 13:50 239 N NEW ST Building fire 0.9 07/25/2015 30046 2015-000785 16:06 1261 S FARMVIEW DR CO detector activation due to malfunction 0.3 07/26/2015 30046 2015-000786 19:55 CENTRAL CHURCH RD Assist invalid 0.3 07/29/2015 30046 2015-000787 05:24 104 SAULSBURY RD Alarm system activation, no fire - unintentional 0.5 07/30/2015 30046 2015-000788 20:21 MARYLAND AVE Power line down 0.3 07/30/2015 30046 2015-000789 22:52 1340 W NORTH ST Passenger vehicle fire 0.3 07/31/2015 30046 2015-000790 07:29 381 COLLEGE RD Good intent call, other 0.5 07/31/2015 30046 2015-000791 13:15 1704 E LEBANON RD Dispatched & canceled en route 0.1 07/31/2015 30046 2015-000792 14:55 1704 E LEBANON RD Gasoline or other flammable liquid spill 0.8 07/31/2015 30046 2015-000793 16:58 1450 N DUPONT HWY 0587 Extrication of victim(s) from vehicle 0.5 Total Number of Incidents: 91 Total Length of Incidents: 43.3 Hours

Property Type Report (Summary) Period From 07/01/2015 to 07/31/2015 Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss 000 Property Use, other Totals 0 0.00% $0 0.0% 1 Assembly 110 Fixed-use recreation places, other 1 1.10% $0 0.0% 131 Church, mosque, synagogue, temple, chapel 3 3.30% $0 0.0% 155 Courthouse 1 1.10% $0 0.0% 161 Restaurant or cafeteria 1 1.10% $0 0.0% Totals 6 6.59% $0 0.0% 2 Educational 200 Educational, other 1 1.10% $0 0.0% 213 Elementary school, including kindergarten 1 1.10% $0 0.0% 255 Day care, in residence, licensed 1 1.10% $0 0.0% Totals 3 3.30% $0 0.0% 3 Health Care, Detention & Correction 311 24-hour care Nursing homes, 4 or more persons 2 2.20% $0 0.0% 321 Mental retardation/development disability facility 1 1.10% $0 0.0% 322 Alcohol or substance abuse recovery center 2 2.20% $0 0.0% 331 Hospital - medical or psychiatric 2 2.20% $0 0.0% Totals 7 7.69% $0 0.0% 4 Residential 419 1 or 2 family dwelling 26 28.57% $0 0.0% 429 Multifamily dwelling 11 12.09% $0 0.0% 449 Hotel/motel, commercial 4 4.40% $0 0.0% 460 Dormitory-type residence, other 3 3.30% $0 0.0% Totals 44 48.35% $0 0.0% 5 Mercantile, Business 500 Mercantile, business, other 1 1.10% $0 0.0% 519 Food and beverage sales, grocery store 3 3.30% $0 0.0% 559 Recreational, hobby, home repair sales, pet store 1 1.10% $0 0.0% 599 Business office 4 4.40% $0 0.0% Totals 9 9.89% $0 0.0% 6 Industrial, Utility, Defense, Agriculture, Mining Totals 0 0.00% $0 0.0% 7 Manufacturing, Processing 700 Manufacturing, processing 3 3.30% $0 0.0% Totals 3 3.30% $0 0.0% 8 Storage 888 Fire station 1 1.10% $0 0.0% 891 Warehouse 1 1.10% $0 0.0% Totals 2 2.20% $0 0.0% 9 Outside or Special Property 938 Graded and cared-for plots of land 2 2.20% $0 0.0% 960 Street, other 4 4.40% $0 0.0% 961 Highway or divided highway 4 4.40% $0 0.0% 962 Residential street, road or residential driveway 2 2.20% $0 0.0% 965 Vehicle parking area 5 5.49% $0 0.0% Totals 17 18.68% $0 0.0% NNN None Totals 0 0.00% $0 0.0% Date: 09/09/2015 Page: 1

Property Type Report (Summary) Period From 07/01/2015 to 07/31/2015 Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss UUU Undetermined Totals 0 0.00% $0 0.0% Totals 91 $0 Date: 09/09/2015 Page: 2

FY 15-16 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 85,300.00 $ 10,481.16 $ 74,818.84 Building Maintenace Supplies $ 1,500.00 $ 1,500.00 Command Vehicle $ 50,000.00 $ 33,650.00 $ 16,350.00 Contractual Services $ 10,500.00 $ 10,500.00 Electricity $ 45,000.00 $ 4,004.22 $ 40,995.78 Gasoline $ 20,000.00 $ 1,605.51 $ 18,394.49 Heating Expenses- Gas $ 16,000.00 $ 143.42 $ 15,856.58 Medical Supplies $ 1,000.00 $ 1,000.00 Office Supplies $ 2,000.00 $ 6.83 $ 1,993.17 Other Equipment Repairs $ 2,000.00 $ 2,000.00 Program Expenses $ 37,000.00 $ 4,787.09 $ 32,212.91 Radio Repairs $ 2,000.00 $ 2,000.00 Safety & Security $ 1,500.00 $ 1,500.00 Small Tools $ 4,500.00 $ 4,500.00 Telephone $ 10,000.00 $ 1,052.41 $ 8,947.59 Training & Travel $ 10,000.00 $ 200.00 $ 9,800.00 Uniforms & Firefighting Gear $ 30,000.00 $ 351.71 $ 29,648.29 Water/ Sewer $ 3,000.00 $ 137.46 $ 2,862.54 Balance as of 08/05/15

4:31 PM Robbins Hose Company # 1, Inc. 08/05/15 Accrual Basis Profit & Loss Detail July 2015 Type Date Num Name Ordinary Income/Expense Income City Quarterly Deposit Deposit 07/27/2015 241329 Total City Quarterly Deposit Total Income Expense Apparatus Repairs & Maintenance Check 07/17/2015 1368 Vaughan Fitch Graphics & Design Check 07/26/2015 1374 Atlantic Emergency Solutions Check 07/26/2015 1374 Atlantic Emergency Solutions Total Apparatus Repairs & Maintenance Command Vehicle Check 07/27/2015 1376 I.G. Burton Total Command Vehicle Electricity Check 07/19/2015 1371 City of Dover Utility Check 07/19/2015 1372 City of Dover Utility Total Electricity Gasoline Check 07/19/2015 1373 City of Dover Check 07/19/2015 1373 City of Dover Total Gasoline Heating Expenses- Gas Check 07/19/2015 1369 Chesapeake Utilities Total Heating Expenses- Gas Office Supplies Check 07/19/2015 1373 City of Dover Total Office Supplies Telephone Check 07/19/2015 1370 Chief Technologies, LLC Check 07/19/2015 1373 City of Dover Check 07/19/2015 1373 City of Dover Total Telephone Uniforms Check 07/26/2015 1375 Municipal Emergency Services Total Uniforms Page 1 of 6

4:31 PM Robbins Hose Company # 1, Inc. 08/05/15 Accrual Basis Profit & Loss Detail July 2015 Type Date Num Name Water/Sewer Check 07/19/2015 1371 City of Dover Utility Check 07/19/2015 1371 City of Dover Utility Check 07/19/2015 1372 City of Dover Utility Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 2 of 6

4:31 PM Robbins Hose Company # 1, Inc. 08/05/15 Accrual Basis Profit & Loss Detail July 2015 Memo Clr Split Ordinary Income/Expense Income City Quarterly Deposit 1st Quarter Installment- includes Command vehicle City Fund Account Total City Quarterly Deposit Total Income Expense Apparatus Repairs & Maintenance Lettering of new Chiefs Vehicle City Fund Account Invoice-10602DEL- Ladder 2 air brakes City Fund Account Invoice # 10604DEL- Ladder 2 rear barkes City Fund Account Total Apparatus Repairs & Maintenance Command Vehicle 2015 Chev Tahoe City Fund Account Total Command Vehicle Electricity Acct # 44343-32052 City Fund Account Acct # 44255-31966 City Fund Account Total Electricity Gasoline Unleaded Fuel- June City Fund Account Bio-Diesel- June City Fund Account Total Gasoline Heating Expenses- Gas Station 1 from 06/02 to 07/02 City Fund Account Total Heating Expenses- Gas Office Supplies June Postage charges City Fund Account Total Office Supplies Telephone Chief Messaging/web hosting until 08/01 City Fund Account Verzon June charges City Fund Account Cavalier June charges City Fund Account Total Telephone Uniforms Invoice-00651536_SNV- boots City Fund Account Total Uniforms Page 3 of 6

4:31 PM Robbins Hose Company # 1, Inc. 08/05/15 Accrual Basis Profit & Loss Detail July 2015 Memo Clr Split Water/Sewer Acct # 44345-32054 City Fund Account Acct # 44341-32050 City Fund Account Acct # 44253-31964 City Fund Account Total Water/Sewer Total Expense Net Ordinary Income Net Income Page 4 of 6

4:31 PM Robbins Hose Company # 1, Inc. 08/05/15 Accrual Basis Profit & Loss Detail July 2015 Amount Balance Ordinary Income/Expense Income City Quarterly Deposit 120,675.00 120,675.00 Total City Quarterly Deposit 120,675.00 120,675.00 Total Income 120,675.00 120,675.00 Expense Apparatus Repairs & Maintenance 1,915.00 1,915.00 583.27 2,498.27 6,840.99 9,339.26 Total Apparatus Repairs & Maintenance 9,339.26 9,339.26 Command Vehicle 33,650.00 33,650.00 Total Command Vehicle 33,650.00 33,650.00 Electricity 3,327.70 3,327.70 676.52 4,004.22 Total Electricity 4,004.22 4,004.22 Gasoline 508.20 508.20 1,097.31 1,605.51 Total Gasoline 1,605.51 1,605.51 Heating Expenses- Gas 143.42 143.42 Total Heating Expenses- Gas 143.42 143.42 Office Supplies 6.83 6.83 Total Office Supplies 6.83 6.83 Telephone 342.00 342.00 279.27 621.27 20.94 642.21 Total Telephone 642.21 642.21 Uniforms 351.71 351.71 Total Uniforms 351.71 351.71 Page 5 of 6

4:31 PM Robbins Hose Company # 1, Inc. 08/05/15 Accrual Basis Profit & Loss Detail July 2015 Amount Balance Water/Sewer 89.50 89.50 14.49 103.99 33.47 137.46 Total Water/Sewer 137.46 137.46 Total Expense 49,880.62 49,880.62 Net Ordinary Income 70,794.38 70,794.38 Net Income 70,794.38 70,794.38 Page 6 of 6

ACTION FORM PROCEEDING: City Council AGENDA ITEM NO.: DEPARTMENT OF ORIGIN: Public Works DATE SUBMITTED: 8/28/15 PREPARED BY: Sharon Duca, P.E., Public Works Director / City Engineer SUBJECT: Authorization to Reimburse Kent County Levy Court – Water Main Diameter Increase REFERENCE: CIP - Water Quality Improvements RELATED PROJECT: N/A APPROVALS: City Manager, Controller EXHIBITS: Exhibit A – Bid Price for Pipe Diameter Change, A-Del Construction Co., Inc. , Exhibit B – Site Map EXPENDITURE REQUIRED: $30,000 AMOUNT BUDGETED: $1,000,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Public Works- Water Management, Project Name: Water Quality Improvements Account No.: 417-6800-568.40-31. TIME TABLE: The reimbursement will occur within thirty (30) days of Council approval. RECOMMENDED ACTION: Authorize staff to reimburse Kent County Levy Court $30,000 for the increased diameter water main that is currently being installed to serve the Kent County Recreation Building on New Burton Road. BACKGROUND AND ANALYSIS In the spring of 2014, Kent County Levy Court staff met with the City of Dover to discuss a new project, entitled the Kent County Recreation Center. The location of this project is on New Burton Road, south of Webbs Lane, which is not within City of Dover boundaries. In order to provide potable water to the site, Kent County Levy Court proposed to extend a City owned water main from Webbs Lane south within New Burton Road to their site, approximately 2,700 linear feet. This main would be within State of Delaware right-of-way and would ultimately become the City of Dover’s to maintain. The design calculations from the project engineer showed that an eight-inch (8”) water main would be sufficient to provide proper domestic and fire water for the project. The City of Dover requested that the water main be increased to a twelve-inch (12”) diameter; as this would provide the City opportunity for system expansion in the future. City staff has reviewed the cost differential and believe it to be a fair market value. Based on the information above, staff recommends reimbursing Kent County Levy Court $30,000 for the increased water main diameter for the purposes of future expansion.

ATTACHMENT A Authorization to Reimburse Kent County Levy Court Water Main Diameter Increase Turner Dr Rd n Garton Ln rto Bu Ne Ha man Dr w New 12" Water Main Future Site Location 0 250 500 Feet Legend Dover Boundary Division Valve Main Size Date Printed: August 28, 2015 File: m:\gis_data\projects\tech_mxds Dead End Curb Stop/Meter Pit \caf_authorization_to_reimburse_kc Reducer Department: Public Works GIS Service Connection Curb Stop/House City of Dover, Delaware Meter Pit Curb Stop Hydrant Valve Blow Off