Attachment

REGULAR COUNCIL MEETING AGENDA DECEMBER 8, 2014 - 7:30 P.M. CITY HALL COUNCIL CHAMBERS 15 LOOCKERMAN PLAZA DOVER, DELAWARE OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION BY REVEREND THEODORE HENDERSON PLEDGE OF ALLEGIANCE LED BY COUNCILWOMAN WILLIAMS AGENDA ADDITIONS/DELETIONS * CONSENT AGENDA Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. 1. ADOPTION OF MINUTES * A. COUNCIL WORKSHOP OF NOVEMBER 12, 2014 B. SPECIAL COUNCIL MEETING OF NOVEMBER 17, 2014 * C. REGULAR COUNCIL MEETING OF NOVEMBER 24, 2014 2. CERTIFICATE OF CONGRATULATIONS - DOVER CR RAIDERS JR. PEE WEE POP WARNER FOOTBALL - EASTERN REGIONAL CHAMPIONS 3. RESOLUTION NO. 2014-15/PRESENTATION - CITY OF DOVER GOLD MEDAL - GALE E. VOSHELL 4. PUBLIC HEARING - CABLE FRANCHISE RENEWAL

CITY COUNCIL AGENDA - DECEMBER 8, 2014 PAGE 2 5. PUBLIC HEARING/FINAL READING OF PROPOSED ORDINANCE #2014-23 - REZONING REQUEST FOR PROPERTY LOCATED AT 603 WEST DIVISION STREET THE FIRST READING OF THE PROPOSED ORDINANCE WAS ACCOMPLISHED DURING THE COUNCIL MEETING OF OCTOBER 27, 2014. COPIES ARE AVAILABLE AT THE ENTRANCE OF THE COUNCIL CHAMBERS. A. PROPERTY LOCATED AT 603 WEST DIVISION STREET, CONSISTING OF TWO (2) PARCELS (16,538 S.F +/- AND 14,465 S.F. +/-), OWNED BY WEST DIVISION HOLDINGS, LLC. THIS PROPERTY IS CURRENTLY ZONED M (MANUFACTURING), SUBJECT TO COZ-1 (CORRIDOR OVERLAY ZONE) AND THE PROPOSED ZONING IS C-3 (SERVICE COMMERCIAL), SUBJECT TO COZ-1 (CORRIDOR OVERLAY ZONE) (TAX PARCEL: ED-05-076.08-01-19.00-000 AND ED-05-076.08-01-19.01-000, FOURTH COUNCIL DISTRICT; PLANNING REFERENCE: Z-14-03) * 6. DOVER HUMAN RELATIONS COMMISSION REPORT - OCTOBER 28, 2014 A. DHRC COMMITTEE MEETING REPORTS B. UPDATE - DIVERSITY, RESPECT & HARASSMENT AWARENESS TRAINING FOR CITY OF DOVER EMPLOYEES C. REVIEW OF RE-ENTRY OPPORTUNITY PROGRAM LETTER TO CITY COUNCIL D. DISCUSSION - DHRC 2015-2018 STRATEGIC PLAN E. COMMISSION MEMBERS' ANNOUNCEMENTS * 7. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT - NOVEMBER 24, 2014 A. DOVER HUMAN RELATIONS COMMISSION - REQUEST FOR AUTHORIZATION AND FUNDING TO ATTEND REV. DR. MARTIN LUTHER KING, JR. PRAYER BREAKFAST AND TO PLACE AN ADVERTISEMENT IN THE SOUVENIR BOOKLET (Committee recommended acceptance of the Mayor's offer to place a full page advertisement in the 2015 Rev. Dr. Martin Luther King, Jr. Prayer Breakfast souvenir booklet on behalf of the Mayor, Council, and Dover Human Relations Commission) B. REPORT OF THE AD HOC FINANCIAL AND OPERATIONAL ADVISORY COMMITTEE (Committee took no action on this item) * 8. MONTHLY REPORTS - OCTOBER 2014 A. CITY ASSESSOR’S REPORT B. CITY MANAGER’S REPORT C. CITY PLANNER’S REPORT D. CONTROLLER/TREASURER’S BUDGET REPORT E. ECONOMIC DEVELOPMENT OFFICE REPORT F. FIRE CHIEF’S REPORT G. POLICE CHIEF’S REPORT 9. GRANT-IN-AID POLICY CLARIFICATION 10. LETTER OF SUPPORT - HEALTHY PLANNING COALITIONS GRANT

CITY COUNCIL AGENDA - DECEMBER 8, 2014 PAGE 3 * 11. APPOINTMENTS/REAPPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN A. DOVER FOURTH OF JULY CELEBRATION COMMITTEE - TERMS TO EXPIRE MAY 2015 A-1. GREG PATTERSON, PRESIDENT/VICE CHAIRMAN A-2. MAYOR ROBIN R. CHRISTIANSEN, CHAIRMAN (EX-OFFICIO MEMBER) A-3. BRAD HOLDEN, VICE-PRESIDENT A-4. DONNA MITCHELL, TREASURER/SECRETARY A-5. ANN MARIE TOWNSHEND, STAFF LIAISON A-6. SUSAN BETTS A-7. SARAH ZIMMERMAN (TO FILL THE EXPIRED TERM OF ELAINE BRENCHLEY) A-8. ANDREA MAUCHER A-9. KAREN NICKERSON B. PROPERTY MAINTENANCE CODE BOARD OF APPEALS - CHARLES MARTIN (REPRESENTATIVE - LOCAL REAL ESTATE) - TERM TO EXPIRE MAY 2015 12. COUNCIL MEMBERS’ ANNOUNCEMENTS /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\COUNCIL-AGENDAS\2014\12-08-2014.WPD THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.

COUNCIL WORKSHOP A Council Workshop was held on November 12, 2014 at 6:00 p.m. with Councilman Hare presiding in the absence of Council President Bonar. Council members present were Mr. Anderson, Mr. Dixon, Mr. Slavin, and Mr. Hutchison. Mr. Perza and Mrs. Williams were absent. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mrs. Townshend, Mr. Koenig, Deputy Fire Chief Hall, and Mrs. McDowell. Mayor Christiansen was also present. City Solicitor Rodriguez was absent. AGENDA ADDITIONS/DELETIONS By unanimous consent, the agenda was approved as presented. LOOKING AT THE CITY’S OBJECTIVES FOR THE FUTURE Mr. Hutchison stated that he requested the workshop in order for members to have a better understanding of the City’s future and the ability to work more closely with City staff. He felt that it would provide members the opportunity to reevaluate and assess the accomplishments of the past year and establish short and long-term goals. He expressed his opinion that the City’s unfunded liability was of great concern and that members needed to establish a clear and defined plan to address this. He thanked all employees of the City of Dover for their contribution to the City’s success and their accomplishments during the past year. Mr. Scott Koenig, City Manager, stated that the City is a growing organization and had been for many years, and when the economy contracted, the City experienced an increase in requests for service. He noted that the total spending package for the current year’s budget was approximately $130M, which was a decrease due to the completion of the new Dover Library and a decrease in the actual costs of purchasing power during the past few years. Mr. Koenig assured members that staff had worked very hard to maintain personnel-related expenses, noting that such expenses last year totaled $32M and the net increase for these expenses for the current fiscal year totaled $16,000. He indicated that by adding the costs associated with the American Federation of State, County, and Municipal Employees (AFSCME) contract, there would be a total increase of approximately $100,000 for a workforce of 348 employees. Mr. Koenig felt very fortunate that the City of Dover decided to get into the electric utility business several years ago, since this affords the City options that other municipalities do not have, such as transferring revenues, leveraging for collection of outstanding bills, etc. Although it was a great decision, he explained that it requires constant attention and the ability to change with the market. Mr. Harry Maloney, Electric Director, reviewed Electric Department objectives for the next three (3) years. In regard to strategy objectives, he advised members that the City of Dover utility is an integrated electric utility providing electric services that the citizens of the City want and need. He indicated that the Department constantly strives to understand the needs of its customers, develop services and prices to meet those needs, deliver the highest service quality in the region and assures customers a reliable electric supply that is priced competitively with neighboring utilities. In terms of capital project objectives, Mr. Maloney indicated that, in order to maintain a sound, reliable electric utility, Generation and Distribution would continue to develop Capital Improvement Projects. He advised members that those projects would include distribution upgrades, replacing

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 2 old backyard overhead construction, much of which had been changed to front yard underground lines, as well as continuing to upgrade the 69kV distribution loop. He indicated that the City had a very strong distribution system built since 2003, although there were a few more things that were necessary to make it more reliable, such as the recently completed Horsepond Substation project. Mr. Maloney explained that this was now a three (3) breaker substation; therefore, any one (1) line outage would not cause that part of the City to lose power. In regard to the power plant, he indicated that maintenance and capital improvements for Unit 3 and Van Sant generating equipment would be continued as required to keep the units reliable and extend their life for at least the next 10 to 20 years. He reminded members that Units 1 and 2 were slated for retirement in the next couple of years. In reference to energy supply objectives, Mr. Maloney explained that Dover's generation had more unique and detailed objectives, including starting an energy supply investigation on how to deal with load growth, the retirement of Units 1 and 2, and the forthcoming Greenhouse Gas initiative, known as Clean Power Plant Rules, by the Department of Natural Resources and Environmental Control (DNREC) and the Environmental Protection Agency (EPA). It was Mr. Maloney’s opinion that an open-minded investigation should produce a positive energy supply plan recommendation by the Summer or Fall of 2016, noting that time must be allowed for the EPA to promulgate their rules. He explained that this supply plan would be a living document that can be adjusted for changing markets, noting that the ultimate objective of the electric utility is to be an environmental steward and leader in supplying energy needs of the community by working in a close relationship with DNREC to get a sound, long-range plan and build accordingly. He indicated that these supply needs can be met by wind, solar, renewables, and energy efficiency programs. Mr. Maloney stated that there were two (2) aspects to reliability objectives, with the first involving distribution and customer outage rates. He indicated that the utility would continue with system upgrades, as mentioned previously, and improvements to maintain or lower the outage rate for the system compared to national averages for utilities the size of Dover. Mr. Maloney explained that the City of Dover does very well on its outage rate. Mr. Maloney noted that the City of Dover fared much better than Vineland, New Jersey, the area he previously served, during a recent windstorm. While entire line crews were brought into Vineland, Dover only experienced a minor problem. Mr. Maloney explained that the second reliability objective related to a Reliability First Audit in the Spring of 2016, when paperwork would be checked against standards that the federal government passed in 2003. He advised members that small utilities, such as Dover’s, are audited every six (6) years, and the last audit was performed in 2010. To prepare for the 2016 audit, Mr. Maloney recommended hiring a reliability consultant to perform an internal audit and ensure that staff does not miss anything. He advised members that the utility business was changing; new standards were being passed and standards adjusted constantly. In regard to staffing objectives, Mr. Maloney stated that the Electric Department administration was understaffed to handle the objectives stated. He indicated that he planned to hire the staff needed to handle the upcoming operations and projects and to have a personnel succession plan. Noting that he had already worked 34 years in another location, Mr. Maloney indicated that he would be with the City long enough to get the system up and obtain staff to ensure there would be someone “who can fall in right behind me.” He stated that the succession plan would hopefully stop the future

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 3 long-term absence of a director and supervisory staff. Mr. Maloney advised members that the skill sets lost over last four (4) years were a large step backward and explained that he was trying to recreate things and ask questions of staff. He thanked existing staff for keeping the utility running on a level keel and for their helpfulness. He cautioned members that there were “ a lot of mine fields out there” and a lot of new tasks which would require good guidance and leadership in order to have “successfully low cost and reliable utility operations now and in the future.” In terms of budget objectives, Mr. Maloney advised members that the utility would submit and manage all operation and power supply budgets to meet the goals of low-cost service to its customers and maintain a level transfer of funds to the City’s General Fund. Responding to Mayor Christiansen regarding engineering staff, Mr. Maloney confirmed that there had been difficulty filling open positions, including a supervisor and an engineer. Although these positions were advertised, there had been no interest. It was his belief that qualified candidates were not interested due to the low salary offered, explaining that in the private sector, competitive salaries for those with this level of experience would easily be in the six (6) figure range. Mr. Maloney had been attempting to downsize the jobs and planned to hire new engineers fresh out of college. In response to Mr. Hutchison, Mr. Maloney reminded members that City Council had already committed to retiring Units 1 and 2 in June 2017. It was his understanding that the City had not performed overhauls on these units and, as a result, if the steam turbines were opened, he estimated that it would cost approximately $500,000-$600,000 and extensive issues would be found. He confirmed that it would not be beneficial to put the units back together. Responding to Mr. Hare’s questions regarding Unit 3 and Van Sant, Mr. Maloney noted that the City had invested and maintained Unit 3 and that some ideas were being considered that would solve some long-term start-up situations and he felt that the Unit was “in pretty good shape.” If additional funds were dedicated to upgrading efficiency and design to meet new clean power plant rules, Mr. Maloney felt that Unit 3 should be able to operate another 15 years. He estimated that those costs could be as much as $1M; however, buying a new or replacement unit would cost the City much more. He confirmed that Unit 3 and Van Sant were considered peaking units and only operated on an as-needed basis. Once Calpine was running at 100%, Mr. Maloney stated that the dispatch model indicated that Unit 3 would remain in the market. Mr. Hare questioned if investing in those two (2) plants and hiring personnel would cost the City less than hiring an outside agency to run them. Responding, Mr. Maloney stated that if the City were willing to take on the headaches, it could be done; however, he stated that the salary for superintendents of plants of that magnitude are in the $150,000 range. Mr. Hare stated that it currently costs the City approximately $8M per year to man and operate the plants, noting that the City continues to pay capital expenses for the plants. Mr. Maloney advised members, without divulging contract information, that Mrs. Donna Mitchell, Treasurer/Controller, and Mr. Koenig had requested him to review that possibility as part of the power supply study.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 4 In regard to reviewing the City’s goals and objectives for the next three (3) years, Mr. Koenig reminded members that for the past several years the City had focused on contracting the budget, determining ways to reduce costs, etc. He felt that although staff had done a good job in this regard, from an infrastructure and baseline budget standpoint, the reality was that the City was coming to a crossroads where it would be necessary to make significant investments. Reiterating that workforce issues were being worked on, Mr. Koenig stated that several individuals would soon be eligible to retire; therefore, the workforce would be changing over the next three (3) to five (5) years. The older, more experienced workforce would be leaving and new staff would be hired. Although this would bring challenges, Mr. Koenig explained that it would also bring opportunities. He stated that the City is approximately 85% unionized and, working in a unionized environment, it would be important for the City to focus on union contracts during negotiations. Mr. Koenig explained that long-term goals must be established to outline what is desired from the workforce and union contracts. He indicated that this would allow for the City to have a plan prior to beginning negotiations, reminding members that $32M was a significant portion of the overall City budget and that he was constantly being asked if there is any way to reduce the workforce and those costs. If it were the City’s desire to significantly reduce the workforce, Mr. Koenig stated that members would need to either get out of or privatize some operations. He explained that minor changes of this nature, such as the idea of consolidating fire dispatch operations to the Kent County 911 Center, would provide a small savings of 5% - 8%; however, it would not cause a significant decrease and would most likely be temporary in nature since there are other needs in the system, such as infrastructure expenses. Mr. Koenig indicated that infrastructure expenses include costs for maintaining substations and the 69kVdistribution loop. Referring to economic development and its importance in creating jobs, he explained that although the City is competitive with residential electric rates, it is not as competitive with commercial electric rates. As the City moves forward, Mr. Koenig felt it necessary for members to discuss this issue since they had focused on residential rates in the past and there is a need for growth in the City. In order to balance the budget, he stated that the City needs to continue to grow and he suggested that members focus on posturing the City to become a growing, more business friendly City. Mr. Koenig stated that this would help recruit businesses, a workforce that is available to support business development, electric investments, etc. Noting that the City would be retiring Units 1 and 2, Mr. Koenig reminded members that the City had been considering a purchase power agreement; however, another option would be for the City to build a replacement plant, or form a partnership to build a replacement plant, which would require a $30M-$50M investment. He indicated that there were big investments to consider and big decisions to be made. Regarding the issue of facilities, Mr. Koenig stated that the City recently built a new recreation center and library; therefore, he did not anticipate any significant modifications necessary in the near future. However, he noted that City Hall and 5 East Reed Street are aged buildings. As such, Mr. Koenig suggested that members consider what action would be necessary to replace these buildings in the next three (3) to ten (10) years and that consideration also be given to the replacement, renovation, or relocation of the City warehouse on Pear Street and the Electric Administration Building, which would be large dollar items.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 5 Looking at the City’s basic infrastructure, Mr. Koenig reminded members that staff was requested to increase the street program and as a result, funding in the budget increased from as low as $200,000 a few years ago to $900,000 in the current budget. In Fiscal Year 2006 or 2007, staff advised members of the need to budget $1.5M for the road network to keep it in a 20-year cycle. Mr. Koenig stated that the engineers were beginning to redo that study to obtain a more accurate estimate; however, he felt confident that the estimate would be more than $1.5M because of the cost of gasoline, which influences the cost of asphalt, as well as the increase in labor costs. He noted that the City’s roadways had deteriorated over the last few years and that when there are hard winters, such as last year, that deterioration is accelerated. Regarding the water and sewer utilities, Mr. Koenig stated that there had been much discussion regarding the impact of the Calpine Project and that the day that Calpine “flips the switch,” they will become the City’s largest water customer by tenfold, and will dominate the City’s water utility. He assured members that staff was preparing to adjust the system to accommodate Calpine’s needs, was confident with the system’s reaction, had been making improvements to the system, and would continue to do so after Calpine becomes a customer. Mr. Koenig felt that in the future there would be room for revenue growth in the water and sewer utilities. He noted that the City’s rates were substantially lower than those of surrounding competitors, whether private, municipal, or stand alone; therefore, the market would allow for an increase in the City’s rates. In addition, Mr. Koenig noted that there was a need to consider interconnections, sell more water, transfer water, etc., in order to grow the utility and the services offered by the utility, which are actions that must be taken over a period of time and not overnight. He stated that Tidewater Utilities had become one of the City’s largest and best customers through interconnection agreements because they surround the City and are purchasing water from the City and reselling it to customers in their service territory. He felt it important for the City to continue this partnership in the future. Regarding the City’s wastewater, Mr. Koenig stated that it would be necessary for the City to make improvements to the water plant, implement pipe replacement projects (removing or relining cast iron pipe) and, when talking about business growth, it would be necessary for the City to ensure the infrastructure is ready to be expanded or is expanded in concert with growth. As an example, he stated that if the City receives a Downtown Development District designation and a large office complex or other large project is developed, it would be necessary to expand or replace the downtown infrastructure to accommodate that type of growth. He stated that the costs for these improvements would be thousands of dollars, and in some cases these would be multi-million dollar projects. Mr. Koenig stated that the City had not considered large stormwater projects for many years; however, the City was currently conducting a study on the Tar Ditch. He indicated that the City and the State, including the Delaware Department of Transportation, had been “passing the buck” on who was responsible for the flooding problem on Water Street. At this time, he stated that the City was in the preliminary design stage and, upon its conclusion, an amount would be generated and the City would need to decide whether the City would initiate the project or pull in additional partners. He indicated that this would be a multi-million dollar project and would likely affect whether Bayhealth will expand or contract their footprint downtown in the future.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 6 Mr. Koenig explained that the City must be aware of and solve problems associated with the projects mentioned since they are very integral to not only how the downtown functions, but how the community functions. He indicated that the City had the benefit of being a state capital and, as such, receives benefits from those outside the community. He stated that the City and the Downtown Dover Partnership (DDP) had recently been successful in obtaining additional State funding for the North Street projects and additional requests were being submitted. He stressed the importance for the City to work closely with State legislators to persuade them to invest in the State capital and for the City to deliver projects. Mr. Koenig reviewed recent changes to various departments throughout the City, noting that the Public Works Department had been through a large transition over the last few years, including no longer staffing certain positions and changes in operations. He stated that the Department is now focusing on accreditation and explained that accreditation is important because it adds a level of professionalism and requires staff to focus on the constant improvement of services. Mr. Koenig stated that the Electric and Public Works Departments have large revenue streams, a large number of employees, 24/7 operations, large vehicle purchases, etc., and services are affected when there are cutbacks in funding. As an example, he stated that there had been cutbacks in the Grounds Department and, being observant of issues throughout the community, he personally was not happy with the results. He explained that the flower program was important to the City and its staff, residents, businesses, and visitors. Mr. Koenig advised members that the new Library had become a very unique facility, explaining that it was not only a new building, but more of a cultural center than the library had been in the past, and the Library Director had been charged with developing ways to keep it at full capacity as much as possible. He explained the various uses of the Library and that staff was trying to develop ways to offset costs through sponsorships, donations, etc. Referring to the Planning Department, Mr. Koenig stated that staff was under constant pressure regarding code enforcement and explained its necessity in order to maintain the quality of life in Dover. He stated that staff had been very aggressive with demolitions and suggested that this continue, since it helps solve problems in the City. He stated that the Downtown Development District is a unique opportunity for the City and hoped it would serve as a catalyst to improving the downtown, not only aesthetically, but also for jobs and housing. He noted that there are many problems concentrated in the downtown area that are costing the City and expressed his hope that such a designation would resolve some issues for the City. Mr. Koenig stated that the Customer Services Department had challenges during the past few years, particularly due to the recent economy. He stated that residents do not want to pay their taxes, electric bills, etc., and that the staff must take the necessary action to collect outstanding bills owed. Staff does a very good job to resolve problems, although this requires a lot of effort. Mr. Koenig indicated that there had been long wait times for those calling Customer Services due to problems with the phone tree and a reduction in personnel. He explained the efforts had been made to get customers who have difficulty paying their bills to do so through establishing payment plans and by automatic account debits. Mr. Koenig stated that not everyone is comfortable with this, so staff has

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 7 to try to make them comfortable to gravitate toward the lowest cost for the City to collect bills. He stated that some customers prefer to pay their bill in person and get a receipt, noting that some do not like mailing their payment to Wilmington. In regard to metering, Mr. Koenig stated that this is integrated with Customer Services, and the water, sewer, and electric utilities, noting that staff would like to utilize smart meters; however, as indicated previously, many changes are occurring at the policy level and the City needs to be sure the timing is right in order to receive credit for those improvements. Referring to the Tax Assessor’s Office, Mr. Koenig stated that the City was currently going through reassessment and explained its importance. He stated that the IT Department had been an area of change and that an information technology strategic plan had not been accomplished for several years due to the lack of funding. However, he stated that the City was reaching the point where technology improvements are necessary to maximize manpower. With respect to Parks and Recreation, Mr. Koenig stated that there had been discussions about giving consideration to the City getting out of the Parks and Recreation business. Since the City is currently in that business, he stated that the decision must be made as to whether or not the City continues and/or develops partnerships. He indicated that members must determine what should be done to maximize the quality of life and at the same time minimize the City’s cost. He noted that there had been discussions with the YMCA as well as Kent County regarding the possibility of partnerships. He stated that members would soon be reviewing the Parks and Recreation Needs Assessment. Mr. Koenig stated that the majority of people who call his office are making simple requests, such as having a curb painted, but they are all very interested in the quality of life that is available in the City of Dover. He stated that for several years, the City had provided a very high level quality of life for a relatively low cost. Mr. Koenig reminded members that staff had submitted requests for a tax increase the past few years and reiterated the need for this, explaining that if it were not done at some point, the City would be left behind on some opportunities since it is necessary to spend money in some areas in order to maintain or accelerate the quality of life. He felt that it was evident that a tax increase would ultimately be necessary. Referring to the Human Resources Department, Mr. Koenig stated that during the past few years, staff had focused on educating new hires about the City. In becoming City Manager, he realized that although each department understands the operations of their department, they do not understand how the City works as an organization. He stressed that the City is a good employer, had been for several years, and that the City would continue to be a good employer. Mr. Koenig stated that his goal, as City Manager, is for the City to attract residents and businesses that will contribute to the community and he felt this would require the City to increase the property tax rate since there are costs that can no longer be ignored. As previously discussed, he encouraged consideration of reviewing State legislation related to a hotel tax. He explained that if the City obtained authorization at the State level, this would provide an alternative to consider and whether the City chooses to exercise that option would be a different issue. He stated that staff was also determining what the trash rate would be if customers were paying for everything related to trash, including vehicle maintenance and replacement. This concept would be presented to members for consideration during the next budget process.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 8 In addition, Mr. Koenig suggested that members review the possibility of establishing an “inclining block” water rate. He explained that customers who are absent for one (1) month are billed a $2.50 customer charge, which is substantially different from customers of a private water system; therefore, staff would be reviewing the City’s rate structures for the water utilities. In regard to legislation that could affect the City, Mr. Koenig noted that during the Council Retreat last year, Mr. Slavin questioned how the City could improve energy efficiency. Mr. Koenig stated that the Delaware Electric Cooperative does a great job of managing their load and efficiencies; therefore, going forward, staff would be meeting with the Cooperative to determine how the City can help itself in load efficiency and management, since this would provide the City an opportunity to save money in the future. In regard to the “inclining block” water rate, Mr. Koenig explained that under this system, the more that is used, the more a customer pays. He explained that the purpose of such a rate is to encourage customers to be conscious of how their processes work. He advised members that actual water production had decreased in general over the last 25 years; however, the number of meters in the system had at least tripled. He explained that there is a lot of expense in servicing meters; therefore, to progress the rates, he felt the City should consider an "inclining block" water rate, which would lead to an "inclining block" sewer rate. Mr. Koenig stated that the concepts mentioned needed to be discussed at the policy level as well as the implementation level. He noted that he specifically did not review the Police Department since he felt that Department would want to discuss their objectives for the future directly. Responding to Mr. Hutchison regarding infrastructure needs, Mr. Koenig stated his desire to have approximately $1.5M-$2M set aside each year to address street maintenance/capital improvements; $1M for pipe replacement in the water system; $1M to address Inflow and Infiltration (I&I) in the sewer system; and $1M-$2M, or possibly higher, for the electric system. He stated that this would result in multi-million dollars every year for system regeneration or maintenance. Should it be necessary to build a new facility, Mr. Koenig noted that these amounts would be increased accordingly. Regarding the City’s facilities, he suggested that the City hire an architect and establish a working group to lay out the facilities. Mr. Koenig reminded members that during discussions held a few years ago regarding City Hall, the estimated expenses were $10M-$15M for a new facility. He stated that other options had been discussed, such as renovating 5 East Reed Street, merging 5 East Reed Street with the Library, etc., which Mr. Koenig felt would cost significantly less than a new facility, suggesting that those costs would range from $3M-$15M, depending on the option selected. Mr. Koenig stated that one (1) of biggest challenges for the City was adequate parking in the downtown area. Although he did not feel that there was currently a parking problem in the downtown area, he stated that the elimination of parking spaces would cause overflow onto the streets, which had the potential to create a parking problem. Mr. Anderson questioned the costs associated with addressing some of these issues if the City chose to issue bonds. Responding, Mrs. Mitchell stated that a $10M bond issue would have annual bond costs (annual debt service) of $1M, equating to approximately 10%. She stated that the source of the revenues would be each individual fund that has the debt service, explaining that if the debt service were through the Electric Revenue Fund, it would be electric revenues, if it were through the General Fund, it would be whatever revenue is received, which, although not required, should be obtained from tax revenue.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 9 In response to Mayor Christiansen, Mrs. Mitchell stated that any debt for the enterprise funds should be related to the enterprise fund; therefore, if the expense is not something that is contributing to the enterprise funds, it should be General Fund debt, which is paid through tax revenue and/or other General Fund revenues. As an example, she explained that when the City built the new Library and Police Department, this was solely General Fund debt; however, if the City were to build a new Administration Building, there could be an allocation of that debt among the three (3) funds, since the service departments housed within the Administration Building (Human Resources Department, City Manager, etc.) serve all three (3) funds. She stated that in accordance with the City Charter, the City has a maximum general obligation debt for the General Fund in the amount of 1/4 of 1% of the assessed property values (currently at $7.6M), which cannot be exceeded in a year without a referendum. Under no circumstances can the debt be more than 5% of the assessed value (approximately $30M). Mr. Anderson indicated that he had received numerous complaints regarding the business environment and accessibility and questioned if staff had considered economic green initiatives that attempt to provide a “one-stop shop” whereby an individual would go to a single department to obtain a packet with all information that would be needed, including economic development, and be assigned a staff contact to provide assistance in completing all requirements, obtaining electric service and licenses, understanding incentives, receiving recommendations for additional resources from a small business development center, etc. Responding, Mr. Koenig stated that the City was not currently set up to accommodate such an idea. With reference to development applications, he explained that the City’s difficulties are with agencies that are out of the City’s control, such as the Kent Conservation District and the Delaware Department of Transportation (DelDOT), which creates challenges to the “one-stop shop” concept. He stated that there are options that could be considered, such as requesting that the City become its own delegated agency under stormwater, which would have benefits as well as a downside, since additional staff would be required. Although a fee structure could be developed to offset the costs, Mr. Koenig stated that it would be a major undertaking and one that the City had not previously been involved in. In regard to DelDOT issues, he stated that DelDOT maintains a lot of roadways within City limits, although they may not be required to do so. He cautioned that there could be a scenario whereby DelDOT would turn over maintenance of certain routes to the City, which would alleviate the need for certain DelDOT permits. Regarding small business interactions, Mr. Koenig stated his feeling that the City does a good job in this respect; however, he suggested that members may wish to talk to the Director of Planning and Community Development as well as the Economic Development Director. He advised members that property owners get frustrated when they are not able to simply move into a building without meeting requirements, such as installation of fans or HVAC. Mr. Koenig stated that there are steps that can be taken that could help, noting that staff had requested the DDP to include consulting fees in their budget next year. Although a “one-stop shop” could never be realized for the City, he had encouraged the City to become involved in these processes as soon as possible. Unfortunately, he stated, some tenants or business owners wait to involve the City or act against staff’s advice, then call members of Council, the Levy Court, or State legislators regarding their situation because they have not taken staff’s direction.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 10 In response to Mr. Dixon, Mr. Koenig stated that a lot of the problems for the City relate to old buildings; however, some problems are related to the type of use desired. Mayor Christiansen stated that it had been his observation that staff goes above and beyond to accommodate those who wish to bring business to Dover, knowing that this is the desire of City Council. It was his feeling that there is a maintenance of standards requirement that the City needs to follow to provide safe and workable structures for the businesses that will be using them. He stated the importance of assuring that buildings are in compliance with the Dover Code and, although some individuals may complain, he explained that repairs/improvements are required by staff in an effort to protect those investing their money in these buildings. He felt that every effort is made by all City departments to accommodate individuals when possible, and when it is not possible, the requirements relayed by staff are to protect investors. It was Mr. Slavin’s opinion that the cuts made to the City’s budget had been felt by all to the point where the City’s previous service levels and expectations had been lowered and citizens were no longer happy. As a result of budget cuts during the past several years, he questioned the total amount of deferred maintenance to roads, buildings, the fleet of vehicles, etc. Although Mr. Koenig stated that this amount was not known, Mrs. Mitchell noted that for the Water and Sewer Funds, the CIP included $500,000 each, $1M total, for vehicles each year and that the pump stations and wells amounted to another $1M. For the Electric Fund, she stated that $3M had been budgeted each year just for the power plant and another $3M for vehicles and projects for Transmission and Distribution. Referring to Mr. Koenig’s response to Mr. Hutchison regarding the costs of infrastructure needs, she clarified that these amounts would be much higher if all maintenance were considered. Mr. Slavin questioned if annual maintenance efforts on items such as streets and sidewalks in the last three (3) to five (5) years had been “chipped away at” or added to the deferred maintenance. Responding, Mr. Koenig stated that the City had added to the deferred maintenance for these types of items and, although the City had improved pipe replacement for the water infrastructure over the last few years, it was not meeting the industry standard of 1% of total mileage. However, he noted that the City had not had problems, such as breakage or aggressive soil, in its system; the primary problem with the City’s water system had been unlined cast iron. Mr. Koenig felt that this would be the same with the City’s sewer system in that, although progress had been made, the City was not up to industry standards. He advised members that the City’s water, wastewater, and electric systems do not have substantial breakage or infrastructure failing on a consistent basis. Although there had been some sewer failures in the Towne Point area, which the City was beginning to address with pipe replacement, Mr. Koenig stated that on a day-to-day basis, there were not system failures across the City. In addition, he stated that there may be one (1) or two (2) water breaks, sewer backups, or pipes collapsing, but that there are not situations where several of these occur on a daily basis. He noted that there had been several mechanical failures, in some cases due to age, which were being addressed through the maintenance program. He felt that the City had made progress during the past few years and that this progress needed to continue to be improved. Regarding the City’s vehicle fleet, Mr. Koenig confirmed that some replacements were delayed; however, he did not feel that these delays had caused any issues.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 11 Mr. Slavin noted that not only does the City have issues regarding its unfunded pension liability, the City also has another unfunded liability due to the deferred maintenance. He stated that when level funding is provided year after year, services are affected, whether it is crime, maintenance of streets, etc. When the budget cuts began a few years ago, he felt that members thought that the economy would be better today and that the needs could be addressed by the City. Unfortunately, he stated that these cuts and deferrals seemed to be the norm and that consideration needed to be given to how the City will be managed in getting expectations and service delivery back up. In the past, members of staff and City Council did a good job in cutting expenses; however, he felt that the City was now seeing stress factors as a result of those cuts. Mr. Slavin noted that members had the option to simply hope that existing revenues would perform better or could take action to increase existing revenues, create new revenues, export revenues (non-property owners and non-residents who put stress on the City and take services), or consider a combination of these options. He suggested that City Council give the City Manager clear instructions regarding their desires in preparing the next budget. Responding to Mayor Christiansen in regard to the City’s responsibilities to the unfunded liabilities, Mrs. Mitchell stated that, as previously explained, there are new Government Accounting Standards Board (GASB) standards that need to be implemented and that the City’s actuary was currently working on the unfunded liability amounts for both the general and police pensions. She stated that medical benefit amounts for Other Post-Employment Benefits (OPEB) were also being worked on. She announced that because of extra funding from the carry-forward balance that had been put in each year, funding for the general pension had increased from 40% to 60%, noting that the industry standard was 70%-80%. Due to the City’s current funding level, Mrs. Mitchell had been advised that the City could maintain the same funding level and reduce the amortization period for paying down the liability from 21 years to 15 years. She stated that the annual required contribution would be approximately $2.9M and the City budgeted $3.1M in the current year’s budget. She stated that this amount represented 48% of payroll because there is less payroll going into that plan since its been closed. Mrs. Mitchell noted that the police plan was 63% funded and the annual required contribution would be $800,000-$900,000. Regarding OPEB, she stated that the City was currently 15% funded and that this amount would be higher now but was unknown since the study had not yet been completed. She reminded members that the City was 5% funded in 2012. Mrs. Mitchell stated that currently the City’s liabilities totaled $147M and assets totaled $58M, for a net difference of $89M. When this information was last reported to Council, the City’s liabilities totaled $157M and assets were $40M, for a difference of $117M. Based on these amounts, she noted that the City’s unfunded liabilities had decreased substantially and that the City had done a good job in handling this matter. She mentioned that it would be necessary to establish a policy for funding the City’s pension and liabilities and that this policy would be presented to City Council in the near future for their consideration. In response to Mr. Hutchison, Mrs. Mitchell stated that there was a possibility for the City to eliminate the unfunded liability within the next 15 years or so; however, she explained that a lot of assumptions were involved, such as interest rate returns. She stated that, due to the volatility of the market, this possibility could change. Mr. Hutchison suggested that staff and City Council focus on reducing and ultimately eliminating the unfunded liability, as well as focusing on the infrastructure needs.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 12 Regarding the unfunded liability, Mr. Slavin reminded members that this was not the result of any mismanagement but rather the result of GASB standards being instituted and their strict rules on reporting unfunded liability. He noted that staff had now indicated that there were two (2) additional standards being instituted this year that could affect these amounts as they are reported today. Responding, Mrs. Mitchell stated that the amounts she previously provided included the new GASB rules. As it was explained to her by the actuary, Mrs. Mitchell stated that if there are 20 years of pensions remaining to be paid and only 10 years put away as assets, the municipal bond rate would have to be used for the last 10 years since this is unfunded. The assumption used would be 4%, rather than 7%, which would raise the liability. As long as the City is funding the annual required contribution, the City would not be required to bifurcate that interest rate; therefore, it would remain at 7%, which had been included in the amounts provided. Responding to Mr. Hare regarding Mr. Koenig’s previous statement that problems in the downtown area were costing a lot of money, Mr. Koenig explained that the City spends a significant amount of money on police protection, code enforcement, etc., for a relatively small segment of the population who are unwilling to control themselves. Noting that the City was in the process of redeveloping its core because of the degradation of the quality of life in that portion of the City, he stated that a significant amount of money was being spent to improve the quality of life in a relatively small portion of the City. Mr. Koenig stated that the City does not spend a lot of money on improving the quality of life in other areas of the City, although money is spent on maintaining the quality of life. In response to Mr. Hare regarding the value of performing property assessments, Mr. Koenig explained the importance of maintaining the City’s assessments since this provides fairness across the City. Although there are costs involved in reassessments, he stated that there are costs for not completing a reassessment and he felt it is worth the money to keep assessments current rather than keeping the money and allowing values to be outdated. Mr. Hare requested that staff provide the total assessment of property in the previous two (2) reassessments. Responding to Mr. Hare regarding the employees and positions within the City, Mr. Koenig stated that not all 348 positions are exactly what is needed for the City. He stated that, as City Manager, he does not run the City entirely but administrates the budget, explaining that there are three (3) to four (4) businesses within the City government and it was his opinion that the City does a good job running those businesses. Mr. Hare noted that staff had indicated the need for additional employees and, since not all 348 positions are needed, he questioned the possibility of moving those employees that are not needed in a certain position to a position that is needed. Responding, Mr. Koenig stated that the composition of the workforce is an ever-changing mosaic. Responding to Mr. Hare, Mrs. Mitchell stated that the $300,000 settlement for the lawsuit related to grievances filed by employees of the Police Department was paid from the Contingency Reserve and explained that it would be necessary to replenish those funds in the next budget year. She advised members that the City would not be receiving any insurance monies.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 13 Mr. Koenig felt that the City needed to be aggressively optimistic, explaining that the City had gone through a downturn in the economy and was experiencing service delivery issues. He was pleased with the workforce and their dedication and noted that the City is a good employer. It was his opinion that people are happy to do business with the City of Dover and that the City provides an excellent quality of life. Mrs. Kim Hawkins, Human Resources Director, thanked members of City Council for voting in favor of providing employees an extra holiday at Christmas. Mr. Dixon stated that references were made to problems with a section of the City and expressed his feeling that the drug problem was City-wide. He suggested that the City should be referred to as one (1) community. Police Chief Bernat reviewed the various accomplishments of the Dover Police Department during the past year, stating that the Police Department met the request of Parkway Academy Central for a School Resource Officer (SRO), thanks to Council, making the school safer for both students and faculty. The Department was also able to civilianize two (2) Sex Offender Unit positions, which would save the City money. Chief Bernat advised members that the police prosecution project had been successful in keeping officers on the street versus going into court. Three (3) large events had been held at Dover International Speedway, two (2) NASCAR races and the Firefly Music Festival, all with minimal issues. In Chief Bernat’s opinion, the Department’s social media platform, which was developed during the current year, was one (1) of the premiere networks compared to any police department in the State of Delaware. In addition, he advised members that Dover’s officers worked more than 14,000 extra duty hours, which were paid at the overtime rate; however, he emphasized that this did not reflect true overtime costs. He explained that extra duty was funded from outside sources, such as businesses or grants, that allow officers to work extra because they are asked to do so. Chief Bernat stated that the City would have a serious problem if the officers chose to be home with their families rather than performing this work and asked that members not get “upset” when they review police officers’ paychecks at the end of the year and “get that mixed up with overtime.” Chief Bernat stated that earlier in the day, he and Mayor Christiansen had a prescription drug box put up so that individuals are able to drop off unused prescription drugs for proper disposal, which he felt would help with some of the prescription pill issues being experienced in the City. He advised members that the Department had three (3) officers in the Delaware State Police Academy who started on September 8, 2014 and would be graduating in February 2015 and noted that the Department was busy preparing for reaccreditation on December 14, 2014. A new State-wide Computer-Aided Design (CAD) system, purchased by the State at a cost of over $1M, began November 3, 2014, so the Department had been very busy with that and Chief Bernat advised members that some unavoidable civilian overtime usage was associated with this. In regard to the Department’s future, Chief Bernat stated that the Police Department was very good at reactive policing in terms of responding to alarms or reports of robberies or burglaries. Often patrol officers have a quick response time and can solve the issue right then and there; however, if they are not able to do so, the City’s detectives are very good and clearance rates for robberies are approximately 80%, compared to the national average of 38%. Chief Bernat indicated that burglary

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 14 clearance rates for the City are 70%, compared to the national average of 13%; however, he felt the Department should be better at proactive policing and that an analyst would help in this regard. He expressed concern regarding recent retirements, noting that over the past three (3) years 14 officers had retired, the Chief’s Assistant retired after 26 years of experience, the Records Administrator retired after 22 years, and three (3) records Clerks retired after 20 years; therefore, there was a lot of rotation through the Police Department. He assured members that staff was doing fine; however, he explained that an additional 11 officers were currently eligible for retirement and a total of 23 officers could retire within the next year. Chief Bernat stated that there were 92 officers on the force and thanked Council for authorizing a strength of 92. He indicated that he had done research and found that, with a population of approximately 37,000 citizens, there is a ratio of 2.49 officers per 1,000 residents in Dover. He noted that the Salisbury, Maryland Police Department had 2.63 officers per 1,000 residents and if the City of Dover had the same ratio as Salisbury, there would be 98 officers on staff. Chief Bernat noted that these figures were from 2012 and that Salisbury added 10 officers and four (4) dispatchers in 2014. He indicated that Annapolis, Maryland had 111 officers and a ratio of 2.83 officers and if Dover had this ratio, there would be 105 officers on the force. He stated that Wilmington, Delaware had a ratio of 4.26, and if Dover had this ratio, the City would have 158 police officers. Chief Bernat emphasized that Dover handles a lot of crime, just as these agencies do, and the agencies that he referenced all had similar policing to the City of Dover. He expressed concern that it would hurt the City to lose 14 officers within a year. He felt the City should start hiring police officers to get up to some of the numbers mentioned, although he declined to specify a number. As Chief of Police, he stated his opinion that the City should be “in front of the eightball, not behind it.” Chief Bernat advised members that he accompanied the Mayor and Councilman Slavin on a walk of Loockerman Street to Queen Street on Friday, November 7, 2014, and common themes were loiterers, alcohol violations, panhandlers, noise, and people urinating in the alleys. He felt that these problems could be curbed through the use of cadets. Chief Bernat stated that he and the Mayor met with Mr. Bill Neaton, Economic Development Director, and the Downtown Dover Partnership (DDP) Parking and Safety Committee and Mr. Neaton suggested the use of cadets. The Chief indicated that Councilman Hutchison, while serving as Mayor from 2000 - 2002, had used cadets, which worked out “great.” He indicated that Sergeant Randy Robbins and Master Corporal Jeff Melvin, who presently serve in the Department, were formerly cadets, as was Justin Galloway, who was currently a State trooper. Chief Bernat felt that the cadet program was a great platform for these officers and would be great for the City because the pay of a cadet, at $12.00 per hour would be 25% the rate of a police officer and benefits would not be paid. He advised members that there was a demand from residents for a police presence; however, he noted that there was also a serious drug problem, which led to the question of whether resources should be allocated for officers to walk up and down the street to make residents feel safe. Chief Bernat felt this could be accomplished with cadets, walking in pairs, noting that these individuals must be 18-21 years of age and would be college students who want to become police officers. The Chief explained that he began his career as a seasonal officer in Bethany Beach in 1987 at the age of 20 and, as a result, he knew for sure that he wanted to become a police officer. He indicated that he had developed costs for this proposal for consideration by the Legislative, Finance, and Administration Committee on December 8, 2014 and requested the support of Council members.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 15 Chief Bernat explained that during the weekend of August 23-24, 2014, there were two (2) murders, the first on Saturday night and the second on early Sunday morning. He stated that last week there were four (4) shootings over a weekend, leaving victims hospitalized, and this was a major concern. He indicated that in the past the Department had always taken officers from community policing and put them on the road to make sure there were 12 officers on the road per shift. Chief Bernat advised members that when there are 12 officers on a shift, some officers may be on vacation/sick leave. In addition, he indicated that the Family and Medical Leave Act (FMLA) “hits the Department hard,” noting that the State Police have the same issue and the State allows both male and female officers 12 weeks leave. He noted that officers may also be in training, which was important since, as previously mentioned, 14 officers had retired within three (3) years. For this reason, the Department had done something new by taking three (3) motorcycle officers and forming a Street Crimes Task Force whose main priority would be drugs and guns, noting that all violations would be looked at. Chief Bernat indicated that the downtown area would be focused on, not because it is the downtown area but because that is the area where “hot spots” are located through crime mapping, and resources would be allocated to the hot spots. He stated that his goal was to start arresting violators, and creating an environment where they do not feel comfortable in the City of Dover. He felt that a message must be sent by “hitting them where they have not been traditionally hit in the past” using special units. Chief Bernat stated that patrol is the backbone of the Police Department and it is important to ensure that patrols are manned, noting that patrol officers show up to large fights. He indicated that Councilman Bonar had an opportunity over the past weekend to experience what these fights look like and was very vocal about this. [City Clerk’s Office Note: During the City Council meeting held on November 10, 2014, Councilman Bonar read a prepared statement in to the record regarding rising crime problems in the City.] Chief Bernat indicated that officers see these types of events every day and night. He informed members that the City of Dover has a “great” police force that is very motivated and dedicated. He commented that officers were well aware of Council’s generosity to the police force and thanked Council for this; however, he felt that the City must be prepared for the future, and that one (1) way to prepare would be to have more officers ready and available. He advised members of his belief that when he retires, some officers who are not promoted to the Chief’s position might leave. Responding to Mr. Hutchison regarding the existence of a drug education program in the school system, Chief Bernat stated that the Gang Resistance and Education and Awareness Training (GREAT) Program is offered at William Henry Middle School at the sixth grade level. He noted that the Department formerly had two (2) officers in this program, which was offered to both fifth and sixth graders; however, one (1) of the officers was removed from the program last year. He stated that there were three (3) additional School Resource Officers (SROs). Chief Bernat indicated that he would like to offset some of these costs by civilianizing SROs but did not wish to do so at this time, since the Department was preparing for reaccreditation next month. He felt that civilianizing SROs might be possible after reaccreditation, although it was his opinion that legislation would be needed. He reminded members that legislation had been necessary to civilianize the Sex Offender Unit officers, so this could be done, and he felt that there may be other functions that could be considered after this.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 16 Mr. Hutchison stressed the importance of drug education, because once young people get involved in heroin or other drugs, it is too late. He felt that the City needed to be proactive on education in the school system. Chief Bernat concurred, but reminded members that officers were needed to educate, and he noted that there was a serious heroin problem. He stated that he and Deputy Chief Marvin Mailey walked around downtown last month and talked to many people in the New Street area who said that the former Police Athletic League (PAL) basketball program was the best program that the Police Department had; however, the program requires officers. Chief Bernat stated that years ago the Police Department had officers to spare and could provide their own training academy; however, there was no way this could be accomplished now, in view of the demands for extra duty alone. Chief Bernat stated that some Council members and some City management become upset about extra duty; however, he expressed pride in those officers who step forward to work these hours, noting how difficult it would be for him, as Chief of Police, to force employees to work extra duty. He expressed his opinion that the “millennium crowd” does not want to work; but the officers he has are willing and he was very happy with them. Mr. Anderson questioned where the City was in terms of FBI-recommended staffing levels and the Bartel formula (best practice recognized by the FBI for workload assessments). Responding, Chief Bernat stated that he did not have this information with him but explained that a workload assessment would be completed soon. He indicated that the last time this was discussed, the recommended level was approximately 105 officers but he was unsure of the numbers at this time. Mr. Anderson stated that 105 officers would be around the range of the City of Annapolis’ force. Responding, Chief Bernat stated that the authorized strength in Annapolis was 105 in 2012; however, Annapolis was currently authorized at 119 and had a current rate of 114. Mr. Anderson questioned the positive and negative potential effects of the retirements Chief Bernat had mentioned. Responding, Chief Bernat stated that one (1) way to combat retirements in the City as a whole would be the Deferred Retirement Option Plan (DROP) program which would allow employees to technically retire and collect on their pensions, which would be directed to a separate fund. He explained that the employees would continue to work; however, the City and the employee would no longer contribute to the pension. He noted that a provision could also be included that would not allow for additional raises, etc. He stated that this would not be a simple fix and legislation would be required; however, he estimated that if he participated in such a program and indicated that he would leave the City in two (2) years, the City would save $30,000 - $40,000 on him. The City would also be made aware that they would need to replace him in two (2) years. Mr. Anderson stated that he heard that this program had worked very well in some places but had functioned poorly in other places, like Philadelphia, Pennsylvania, noting that such a program would have to be structured carefully. He inquired if volunteer civil patrols had been considered on weekends, etc. to help out. In response, Chief Bernat stated that he did not feel comfortable with the liability of that aspect, noting that there could be vigilantes. Mr. Anderson felt that this could be controlled by the Police Department.

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 17 Mayor Christiansen expressed his disapproval of this concept. Mr. Hare stated that he had no problem with extra duty for police officers and did not care how much officers made as long as extra duty was not costing the City money. Chief Bernat advised members that over one-third of the City’s employees work at the Police Department, which is a 24-hour building with only one (1) custodian. He felt that additional help would be needed, at some point, on at least a part-time basis. He stated that it would be hard to get contractors that would pass a background check and this had been an issue in the past. Mr. Bill Neaton, Economic Development Director and Executive Director for the Downtown Dover Partnership, expressed his endorsement of Chief Bernat’s remarks, noting that the Police Department had been exceptionally responsive to the needs in the downtown area. He explained that, over the last six (6) years, the DDP had spent a lot of money revitalizing the downtown area, which showed both physically and by the jobs created in the area, and that the City could not let the element that was starting to take over to do so in this area. Mr. Neaton stated that the DDP had met with the Mayor, Police Chief, and several merchants who requested a meeting because they were concerned about safety and security. He noted that the Police Chief was very responsive to the needs of the downtown, and the DDP appreciated this. Mr. Neaton endorsed the cadet program and expressed his belief that this was a program that would greatly benefit the downtown area. He stated that those who think, as citizens of Dover, that they are immune to crime are not. He noted that in the last two (2) weeks, he had personally been involved in two (2) incidents, one (1) in which he arrived at the scene of a shooting at a liquor store and one (1) involving a young man with a motorcycle who threw a bag of narcotics under Mr. Neaton’s car while being pursued by the police. Mr. Neaton expressed his wish to be sure that the downtown area, as the heart of the City, was safe for everyone and stated that he would do anything he could to make it so. He encouraged members to support the cadet program and increase the levels of the police force, as requested by Chief Bernat, and that provisions be made for trained police officers to replace those who are retiring. Mayor Christiansen stated that there would be an increased police presence in downtown Dover with the opening of a police substation in the Cen-Del Building, and noted that this presence would assist those working downtown. Mr. Neaton stated that the DDP would be providing this space within the Cen-Del building. Mr. Mark Hall, Deputy Fire Chief and Fire Chief Elect for 2015 (pending Council approval), 135 Continental Drive, stated that the Fire Department had looked at a full replacement of air packs and also, along with the Police Department, replacing radios. He explained that the Department was looking at selling the old police boat that was given to the Fire Department and replacing it with a Zodiac-type boat, which would be better suited for Silver Lake. He advised members that the Fire Department would meet next week regarding an emergency response plan for the Garrison Oak project, which would entail fire response, compliance space, high-angle rescue, etc. Mr. Hall indicated that in FY 2016, the Fire Department was looking at replacing Engine No. 3, which currently had the most maintenance problems. The Department also wished to upgrade or replace

COUNCIL WORKSHOP OF NOVEMBER 12, 2014 PAGE 18 the Station 1 and Station 2 cameras, which would benefit the Fire Department, Police Department, as well as the City. He stated that it was unknown what would be happening with the Firefly Music Festival at Dover International Speedway; however, it was Mr. Hall’s belief that this may be a multi-weekend event in 2016. He also noted that the holding of the Punkin Chunkin event in Dover was still not confirmed. Mr. Hall stated that this required a lot of manpower for volunteer firefighters, indicating that a big concern was recruitment and retention of volunteers since Dover was the only state capital in the U.S. with an all-volunteer fire department. He stated that the Department was working with the Mayor on this issue, noting that the Mayor had approached the Department about recruiting new members from colleges and high schools and discussed retention programs for younger members of the department. Mr. Hall also informed members that the Department was looking at the possibility of replacing the command vehicle that is used 24-7 either next year or the following year. By unanimous consent, the meeting adjourned at 8:06 p.m. William F. Hare Acting Council President WFH/TM/jg/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2014\11-12-2014 COUNCIL WORKSHOP.wpd

SPECIAL COUNCIL MEETING A Special Council Meeting was held on November 17, 2014 at 5:00 p.m. with Council President Bonar presiding. Members present were Mr. Anderson, Mr. Dixon, Mr. Hare, and Mr. Hutchison. Mr. Perza, Mr. Slavin, and Mrs. Williams were absent Council staff members present were Mr. Koenig and Mrs. McDowell. Mayor Christiansen was also present. Police Chief Bernat, Mrs. Mitchell, Mrs. Townshend, Fire Chief Carey, and City Solicitor Rodriguez were absent. AGENDA ADDITIONS/DELETIONS Mr. Bonar reminded members that the meeting was being held with less than seven (7) days notice in order to comply with election law deadlines. Mr. Hutchison moved for approval of the agenda, seconded by Mr. Dixon and unanimously carried. SETTING OF DATES AND SELECTION OF POLLING PLACE FOR SPECIAL THIRD DISTRICT ELECTION Council President Bonar reminded members that former Councilman Sean Lynn had been elected as State Representative for the 31st District and the State Board of Canvass had certified this election. Mr. Bonar indicated that it was incumbent upon Council to set a date for a special election to fill the remainder of Mr. Lynn’s Third District Council term, which would expire May 8, 2017. Mr. Bonar stated that Deputy City Solicitor William Pepper and staff had been consulted, and staff recommended that the date of the election be set for Tuesday, December 30, 2014. Mr. Bonar reviewed a memorandum from Mrs. Traci McDowell, City Clerk, dated November 17, 2014, regarding Special Election - Third (3rd) District Council Vacancy, which included recommended dates for accepting filing petitions, voter registration close, and administration of the oath of office. Mr. Bonar noted that staff recommended the use of the former Dover Public Library, 45 South State Street, as the polling place for the Special Election. Mr. Anderson moved to open discussion, noting that he did not favor the recommended action and, without objection, Council discussed this agenda item. Members were provided with an opinion from Mr. William Pepper, Deputy City Solicitor, dated November 13, 2014, which stated that the period between the creation of the vacancy and the annual meeting in 2015 would be six (6) months and three (3) days and set forth two (2) options: 1) to commit to swear the winner of the April election into office before the six (6) month period expires; and 2) to hold a special election to fill the balance of Mr. Lynn’s term between December 6, 2014 and January 5, 2015. Mr. Anderson stated that both options had merit because there were more than two (2) years left in the term; however, he felt that it would make sense from a public policy standpoint to consider the second option in regard to the money that would be spent. He advised members that he had been involved in a special election during the holiday season in the past and this did not work out well. Mr. Anderson stated that an election at this time of year was not good for the citizens because it was

SPECIAL COUNCIL MEETING OF NOVEMBER 17, 2014 PAGE 2 very hard to get any messages out, the turnout is dismally low, and the public is not well served for the money spent. He indicated that the City had received an opinion which would allow for an election date that would coincide with the regularly scheduled election and he felt that this should be considered. Mr. Anderson acknowledged that there were varying opinions and felt both had merit; however, if there were any choice from a public policy point of view, he felt it vital to examine each and every option. He stated that if Council decided that a special election was needed for legal reasons, he was opposed to it being held this year and that it should be scheduled for the new year, otherwise it would be extraordinarily hard to accomplish and difficult to find staffing. Mr. Anderson stated that it would be easier for voters to pay attention if the election were scheduled early in the new year, possibly the first Tuesday of the year. Mr. Hare reminded Council that there were two (2) options and stated that it was the job of the City Solicitor’s Office to give Council the options, not what the Solicitor’s Office thinks should be done, noting that both options were within the law. He indicated that the City was not in a position to spend $6,000 for a special election and then spend an additional $6,000 on another election. He did not feel that the City would be “hurting” if the seat were vacant until the next election or that the citizens of Dover would have a problem understanding that the April election would include filling one (1) vacant seat for an additional two (2) years, as well as electing four (4) year Council representatives, noting that the press would communicate this. Mr. Hare stated that if spending the additional funds and putting Clerk’s Office staff through additional work could be avoided, he felt the City would be better off having the election as planned, in April. He indicated that the winner of the vacant seat would be sworn in three (3) or four (4) days early to be within the six (6) month time frame, noting that members had been sworn in early before. Mr. Hare did not see the logic in having a special election during the Christmas holiday. Responding to Mr. Hutchison, Mr. Bonar stated that State representatives are sworn in on January13, 2015; however, he stated that Mr. Lynn’s appointment was already effective, since taking the oath of office was a formality. He reminded members that Mr. Lynn had formally resigned from Council, and began being paid as the Representative of the 31st District effective on the date of the election. Mr. Hutchison noted that if Council followed the date of Mr. Lynn’s taking the oath of office, the City would be well within the time limits and no special election would be required. Mr. Bonar noted that Mr. Lynn had resigned, and this was what “set the clock in motion.” Mr. Bonar stated that the earliest an election could be held would be December 6, 2014 and the latest would be January 5, 2015. From a personal standpoint, he indicated that he did not care when the election would be held; however, if Council could facilitate the election taking place and filling this seat, he felt that Council needed to do so. Mr. Bonar indicated that he did not have a problem with waiting until the regular municipal election in April to fill the vacancy and swearing in the new member a few days early, if this met the City’s legal obligation and was the will of Council.

SPECIAL COUNCIL MEETING OF NOVEMBER 17, 2014 PAGE 3 In response to Mr. Bonar, Mrs. McDowell advised members that December 6, 2014 was the earliest date the election could be held according to the requirement to schedule the election no sooner than 30 days and no later than 60 days from the vacancy; however, she explained there were State laws that require advertising the vacant position for 20 days and staff was now 11 days behind in the election process. Mr. Hare moved to hold the election on April 21, 2015 and swear in the individual who wins the seat a few days early to be within the time limits, as was one (1) of the options presented by the City Solicitor’s Office. The motion was seconded by Mr. Anderson and carried by a unanimous roll call vote. Mr. Bonar stated that the election would be scheduled to coincide with the regular municipal election for City Council that takes place in April and the swearing in would take place a few days prior to the regular swearing in. Responding to Mr. Bonar, Mrs. McDowell advised members that the filing deadline for Mayor would be January 30, 2015 (the last working day in January, at 4:30 p.m.) and the filing deadline for Council representatives would be February 13, 2015 (the second Friday in February). By unanimous consent, the meeting adjourned at 5:13 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Special Meeting of November 17, 2014 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2014\11-17-2014 SPECIAL.wpd

REGULAR COUNCIL MEETING The Regular Council Meeting was held on November 24, 2014 at 7:30 p.m. with Council President Bonar presiding. Council members present were Mr. Anderson, Mr. Dixon, Mr. Slavin, and Mr. Hutchison. Mr. Perza, Mrs. Williams, and Mr. Hare were absent. Council staff members present were Police Chief Bernat, Mrs. Mitchell, Mrs. Melson-Williams, Fire Chief Carey, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. Mrs. Townshend and Mr. Koenig were absent. OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Bonar declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. Samuel Arost, 806 Woodcrest Drive, explained that he had been trying for the past two and one-half (2 ½) years to get the street fixed on Buttner Place. He noted that the road floods when it rains and it is difficult to see the hole, noting he had hit both the hole and a drain pipe. Mr. Arost advised members that he had spoken with City staff and elected officials and they all tell him that it is being studied. He stated the City had painted white lines around the hole but had not cleaned the culvert out so that the water can drain properly. Mr. Arost provided members with an e-mail response, dated November 12, 2014, from the Office of Senator Brian Bushweller regarding this issue, as well as photographs of the roadway (Exhibit #1). Mr. Greg Mazzotta, 37 Cantwell Drive, stated that he is a Senior Baldrige Examiner and offered to assist the City in improving its organizational processes through the Quality Award Program. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. AGENDA ADDITIONS/DELETIONS Mr. Hutchison moved for approval of the agenda, seconded by Mr. Dixon and unanimously carried. Mr. Slavin moved for approval of the Consent Agenda, seconded by Mr. Hutchison and carried by a unanimous roll call vote (Perza, Williams, and Hare absent). ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF NOVEMBER 10, 2014 The Minutes of the Special Council Meeting of November 10, 2014 were unanimously approved by motion of Mr. Slavin, seconded by Mr. Hutchison and bore the written approval of Mayor Christiansen.

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 2 ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF NOVEMBER 10, 2014 The Minutes of the Regular Council Meeting of November 10, 2014 were unanimously approved by motion of Mr. Slavin, seconded by Mr. Hutchison and bore the written approval of Mayor Christiansen. PROPOSED RESOLUTION NO. 2014-14/PRESENTATION - SEAN M. LYNN The City Clerk read proposed Resolution No. 2014-14 in recognition of Mr. Lynn. By motion of Mr. Slavin, seconded by Mr. Dixon, Council unanimously adopted Resolution No. 2014-14, as follows: WHEREAS, Sean M. Lynn was sworn into office as Councilman of the Third District on May 9, 2011 and served with distinction until November 6, 2014 and, during his three and one-half years of service to the citizens of Dover, Sean M. Lynn served as Chair of the Legislative, Finance, and Administration Committee and the Civilian Pension Board and as a Member of the Safety Advisory and Transportation Committee, the Utility Committee, the Construction Code Board of Appeals, the Dover Public Library Advisory Commission, the Downtown Dover Partnership, and the Police Pension Board; and WHEREAS, throughout his tenure, Sean M. Lynn brought energy and passion to the consideration and deliberation of complex problems encountered in municipal government, paying particular attention to the implications and consequences of decisions made, and taking a special interest in the individuals and groups whose concerns might otherwise have gone unnoticed; and WHEREAS, Sean M. Lynn demonstrated empathy and the ability to consider diverse points of view, serving as both a tireless advocate for residents and a sympathetic and supportive voice for the City’s workforce, and displayed tenacity and the courage to adhere to his convictions. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council congratulate Sean M. Lynn on his election as State Representative for the 31st District, recognize that he will be sorely missed, express their sincere appreciation to him and his family for the dedicated years of service and personal sacrifices made on behalf of the City of Dover, and wish him and his family success in all future endeavors. BE IT FURTHER RESOLVED that the Mayor and Council direct the City Clerk to make this resolution a part of the permanent records of the City of Dover as a lasting symbol of appreciation and gratitude to Sean M. Lynn. ADOPTED: NOVEMBER 24, 2014 Mayor Christiansen presented Mr. Lynn with the Resolution, a Dover Cup, and a key to the City. He noted that he was fortunate to have served on City Council with Mr. Lynn’s father, Pat Lynn.

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 3 Mr. Bonar stated that it had been a pleasure to work with Mr. Lynn on Council and that he had brought new ideas, a willingness to negotiate, and suggestions for improvements. Mr. Lynn introduced his family and thanked them for allowing him the opportunity to serve and for standing by his side as he served on Council. He also thanked City staff, whom he depended upon on a daily basis; his colleagues on Council, who were able to peaceably and amicably debate the issues, even when they disagreed; and the residents of the Third Council District for giving him the opportunity to serve. Mr. Lynn especially thanked Mr. Perza who worked with him to craft a compromise which resulted in the naming of Martin Luther King, Jr. Boulevard. He noted that this was one of the things he was most proud of accomplishing while on City Council. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE REPORT - NOVEMBER 10, 2014 The Parks, Recreation, and Community Enhancement Committee met on November 10, 2014 with Chairman Dixon presiding. Agenda Additions/Deletions At the request of Mr. Anderson, without objections, members added Item #5 - Public Comments. First State National Monument - Wayside Planning for The Green Mr. Russ Smith, Superintendent of the First State National Monument, familiarized members with the National Monument, which is Delaware’s first national park. He explained that the First State National Monument was created by President Obama in March 2013 and includes the Woodlawn tract, consisting of 1,100 acres in northern New Castle County; the New Castle Green and Court House; and The Green in Dover. Mr. Smith reviewed a presentation, entitled “Destination Dover - Wayside Planning for The Green,” and noted that The Green was the setting for Delaware’s ratification of the U.S. Constitution. He advised members that it was difficult for visitors to realize that they had arrived at The Green and to recognize its significance. As a result, Mr. Smith stated that it was proposed to install interpretive markers on the main route from the Visitor Center and next to the State House, with a clear view of The Green and in sight of the Golden Fleece Tavern, which would avoid an impact on buildings surrounding The Green. He referred to a map depicting the location of the proposed markers and explained that the First State National Monument had a preservation easement over The Green, was the caretaker of The Green, and did not want to impose on it. Mr. Smith reviewed two (2) proposed Wayside Exhibits (signs) that would create a First State destination point for visitors and interpret The Green and Delaware’s ratification of the U. S. Constitution. Responding to Mr. Caldwell, Mr. Smith stated that the goal would be to direct visitors to the Delaware State Archives and Visitor Center for the First State Heritage Park and assured members that there was adequate parking in the area; therefore, he did not anticipate any concerns from area residents or business owners.

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 4 At the suggestion of Mayor Christiansen, Mr. Smith agreed to have the proposal reviewed by the Friends of Old Dover to assure the accuracy of the information proposed for the exhibits. Mayor Christiansen noted that improvements had been made to Constitution Place, the area extending from Loockerman Street to Water Street, with the original intention of recognizing the ratification of the U.S. Constitution and suggested that this area also be utilized. Concurring with Mayor Christiansen, Mrs. Horsey indicated that she worked on the 1987 Constitution Place project as a member of the Friends of Old Dover and continues to serve as a member of this organization. She noted that one of the City’s former mayors, who was in office at the time the project was underway, is also a member of the Friends of Old Dover. Mrs. Horsey confirmed that the Friends of Old Dover would be very interested in reviewing the text proposed for the Wayside Exhibits and joining as a partner in this endeavor. The Committee recommended approval of the proposed Wayside Exhibits for The First State National Monument, stipulating that there be outreach to the members of the Friends of Old Dover. By consent agenda, Mr. Slavin moved for approval of the Committee's recommendation, seconded by Mr. Hutchison and carried by a unanimous roll call vote (Perza, Williams, and Hare absent). Attack Addiction (Margie Pruett) Members were previously provided documentation entitled “Addiction 101 (from NIH, ‘Letter From the Director,’ by Nora D. Volkow, M.D.)”, and “Addiction Facts from The Science of Addiction: Drugs, Brains, and Behavior”. In addition, they were provided information regarding the Good Samaritan Law, as found on the Attack Addiction website: www.attackaddiction.com. Ms. Margie Pruett, Coach/Director/Chair of the Kent County Chapter of Attack Addiction, advised members how important the City of Dover and Kent County are to her and that, as a lifelong resident, she had seen many changes in these areas, some good and some bad. She noted the huge impact that drugs have had on the community and that, currently, heroin, in particular, was consuming the lives of many young adults who were expected to be the leaders of tomorrow. Ms. Pruett explained the impact addicts have on families, friends, and the community and the difficulty in obtaining much needed help for addicts and the exorbitant expenses involved. Currently, Ms. Pruett stated, there is only one (1) State run detox center in Delaware, which is located in New Castle County and is often filled to capacity. She explained the importance of having a facility available for individuals in need of detoxification when they are ready for help and the ramifications of any delay in this regard. Ms. Pruett advised members of the high cost of help, even for those who have insurance coverage.

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 5 Ms. Pruett stated that Mr. Michael Delacort, Special Agent in charge of the Drug Enforcement Agency for Delaware and Pennsylvania, had recently indicated that only 30% of those individuals addicted to heroin or opiates ever recover and that a part of the solution is prevention. She advised members that Attack Addiction was founded in an effort to help people by Mr. and Mrs. Keishter, a couple residing in New Castle County, whose son overdosed in 2012 from heroin. As indicated by Mr. Keishter, Ms. Pruett stated that one (1) of the most important missions of Attack Addiction is to remove the stigma of addiction, explaining that addicts are sick people trying to get better, not bad people trying to become good. In addition, she advised members that, during his weekly message on October 3, 2014, Governor Jack Markell discussed ongoing efforts to address drug addiction and its impact on families in Delaware. He stated that “by treating addiction as the disease that it is rather than just as a crime to be punished, we will save lives and we will put more people on the road to recovery that allows them to contribute their talents to our State and this will keep Delaware moving.” As a beginning, Ms. Pruett stated that the Governor had made funds available to build a detox center in Sussex County to serve both Kent and Sussex Counties and, although the center would not be able to accommodate all addicts in these counties, it was a start. Ms. Pruett announced that the Attack Addiction group in New Castle County had invited Kent County to form its own chapter of the group and that the first official meeting was scheduled for November 18, 2014 in Room 220 of the Kent County Levy Court building located on Bay Road in Dover. All those interested were invited to attend. She stated that the Kent County Chapter would have two (2) objectives: 1) to be an educational group; and 2) to serve as advocates. Ms. Pruett advised members of her personal interest in addiction and desire to help. She explained that, although he was raised in a middle class family by a father who was very attentive and a participant in his son’s activities, such as Little League, and a mother who was very supportive and encouraging, her grandson is a heroin addict. She noted that her grandson attended Sunday school and church regularly, had the love and support of his extended family, including four (4) grandparents, aunts, uncles, and cousins, who could be thought of as a “model family”. Ms. Pruett stated that one day he made the choice to use heroin and, because of that choice, his life and his whole family would be impacted forever. Mr. Anderson thanked Ms. Pruett for contributing to a very important discussion and questioned what the City could do to encourage the attraction and expansion of treatment in Kent County. He noted that he was familiar with the waiting list for a detox facility and indicated that some were being forced to go out of state to find such a facility. Responding, Ms. Pruett stated that a presentation was also made to Kent County Levy Court in hopes that they may also take action to address these needs. In an effort to bring a rehabilitation center to Kent County, she suggested the possibility of partnering with Bayhealth Medical Center to set aside a section of that facility to serve as a rehabilitation center. Ms. Pruett explained the exorbitant costs of providing rehabilitation services, noting that she knew of a family with

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 6 outstanding health care insurance who spent over $100,000 beyond what their insurance had paid for rehabilitation services. She advised members that some individuals had lost their homes because they used every resource they had to save their child’s life from the disease of addiction. Mr. Hutchison stated that the most important issue in dealing with drug addiction begins with education. He felt that the State of Delaware, working with the school system and local municipalities, could assist with education, explaining that most of those who become drug addicts do so as a result of peer pressure, since they consider drugs a recreational opportunity, which is a tragedy. Having served 25 years in law enforcement, Mr. Hutchison stated that he had witnessed the effects of drugs on individuals, as well as their family members and the community. He reiterated that the State of Delaware could do a better job with education and the creation of facilities to assist addicts. Mr. Bernard Miller advised members that he operates a program called Dog Pound Boxing Club for the youth in the community for the reasons mentioned by Ms. Pruett. As a recovered addict, he expressed his belief in prevention, explaining his feeling that once an individual becomes addicted, it’s too late. Mr. Miller stressed the importance of working with the youth and teaching them about self-worth and the effects of positive action and “belonging”. Mr. Dixon thanked Ms. Pruett for providing members with information regarding this matter and requested that she bring forward any suggestions or additional information that may be further considered by the City. Proposed Amendment to the 2014 Community Development Action Plan Mrs. Tracey Harvey, Planner I, reviewed a request to amend the 2014 Action Plan to reallocate $3,931.76 from the Community Development Block Grant (CDBG) funding awarded to the City from the Delaware State Housing Authority to the Homeownership Assistance Program. She stated that the amount represented the balance in the City’s line of credit that was not drawn down before the City became an Entitlement Community, thus, receiving its own allocation directly. Ms. Harvey explained that approval of staff’s request would reallocate the funding to the Homeownership Assistance Program, due to the high demand for homeownership assistance to afford first time homebuyers the opportunity to purchase affordable housing in the City. In addition, she noted that the additional funding could not be distributed to any of the remaining FY14 projects due to cap requirements and exceeding grant requests. Mrs. Harvey stated that the Dover Interfaith Mission for Housing and the National Council on Life and Labor Research (NCALL) were public service activities that could not exceed the 15% cap required by the U. S. Department of Housing and Urban Development (HUD) regulations and that the Elizabeth Murphey School could not receive additional funding that would exceed their original grant request. Therefore, since the Homeownership Assistance Program was eligible to receive additional funding, staff requested authorization to

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 7 reallocate the remaining funds to this program. Mrs. Harvey stated that, as of Friday, November 7, 2014, 60% of the funds had been drawn from the Homeownership Assistance Program. Staff recommended awarding $3,931.76 in CDBG funding to provide additional funding for the FY2014 Homeownership Assistance Program. Mr. Anderson questioned the status of the home repair for the Milford Housing Development Corporation (MHDC). Responding, Mrs. Harvey stated that the program was funded in FY 13; however, since certain time limit standards were not being met, it was not funded in FY 14 and the additional funding was reallocated to the Homeownership Assistance Program. She noted that the Requests for Proposals (RFPs) for next year would be sent out in January 2015. The Committee recommended amending the 2014 Action Plan to reallocate $3,931.76 in Community Development Block Grant (CDBG) funding to provide additional funding for the FY2014 Homeownership Assistance Program, as recommended by staff. By consent agenda, Mr. Slavin moved for approval of the Committee's recommendation, seconded by Mr. Hutchison and carried by a unanimous roll call vote (Perza, Williams, and Hare absent). Update - CDBG Program Mrs. Tracey Harvey, Planner I, reviewed the status of FY2014 Community Development Block Grant (CDBG) Projects - November 2014. Members were previously provided with a table depicting the status of the program funds spent for FY2014. Mrs. Harvey announced that on Wednesday, November 12, 2014, at 5:30 p.m. at the Dover Public Library, staff would be conducting the first public hearing for the FY2015 City of Dover Consolidated Plan to determine the needs of the community. Responding to Mr. Anderson regarding how those interested could receive information and provide input on community needs, Mrs. Harvey stated that a Housing and Community Needs Survey was available on the City’s website and could be completed by those interested. She noted that the public hearing would be open to everyone and additional workshops were scheduled for later in the year. Update - Recreation Needs Assessment Mrs. Ann Marie Townshend, Director of Planning and Community Development, advised members that staff was in the process of gathering the data obtained from over 500 surveys received (both online and paper) in response to the Recreation Needs Assessment. Once compiled and reviewed, she stated that recommendations would be developed and she hoped to have a solid draft to present to members in December 2014.

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 8 Mr. Dixon relayed his appreciation to staff for their work on this project and explained the importance of providing positive activities, particularly for the youth in the community. Understanding that there was a need for funds to provide such activities, he noted that there were many in the community that would not be able to pay and requested that this be considered. Responding, Mrs. Townshend stated that Mr. Steve Pickering, City Sports Coordinator, met with Dr. Michael Thomas, Superintendent of the Capital School District, to discuss the possibility of working with school counselors regarding youth basketball leagues. She explained that the idea would be for counselors to refer one (1) to two (2) families per school for significant fee reduction. Mrs. Townshend indicated the importance of having some type of fee, such as $10, which should be manageable, since it would demonstrate a commitment. She stated that staff also recently discussed the possibility of a multi-child discount, although this could not be instituted for the upcoming basketball leagues since some registrations had already been received and it was felt that such a change could not occur midway through the process. Mrs. Townshend explained that a multi-child discount was already offered for the City’s camps and provided relief to those families with multiple children. In addition, she advised members that the YMCA has a program where no one is turned away for a membership; however, participants are required to provide a substantial amount of information. Mrs. Townshend explained that it was important that the City not to take on more than can be handled; therefore, she has had discussions with the YMCA to understand their process for possible implementation for the City. Mrs. Townshend advised members that surveys received clearly indicated that the vast majority of those who completed surveys, including those residing both inside and outside the City, felt that non-residents should pay a higher fee than City residents. As a result, staff had been discussing some type of non-resident surcharge. She stated that if the City were able to discount programs, this would be offset by asking those who are not paying City tax dollars to pay more to help support those costs. Referring to recreation needs, Mr. Anderson stated that several constituents had relayed concerns regarding the Boys and Girls Club moving. Having many questions and concerns, he questioned the possibility of members of Council organizing some type of workshop where staff could participate by responding to their questions and concerns. Responding, Mrs. Townshend suggested that such a workshop be held in conjunction with the Boys and Girls Club. She advised members that although the Boys and Girls Club would be moving, they would remain in the area and it was her understanding that they planned to make transportation available. Public Comments Mr. Bernard Miller provided members a brochure regarding the Dog Pound Boxing Club. He advised members that since he moved into Capital Park in 2005, he had been concerned about activities in the neighborhood. As an ex-professional fighter, he converted his garage into a little gym for the neighborhood kids, teaching them boxing techniques and offering refreshments. Mr. Miller stated that, initially, there

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 9 were up to 15 children in his garage while drug dealers were working the streets in his neighborhood. He stated that his garage became a magnet for the children and was utilized for a year. Later, as a member of the South Side Baptist Church, Mr. Miller was permitted to utilize their building for this purpose and, as a result, the program expanded. He advised members that two (2) of the children he helped get “off the street” are now professional boxers: 1) John Bowman, who has an 8-0 record and will be competing at the Chase Center on November 21, 2014 and; 2) Lamont Singletary, who has a 7-1 record. In addition to boys, Mr. Miller stated that he was introduced to a female in trouble who was made to join the Club. During her time with the Club, he trained her and she had since become the Pennsylvania State Golden Glove Champion. Mr. Miller explained the importance of “preventive maintenance” and offering a variety of activities. He stated that his desire to help the youth came after his son passed away at 19 years of age from muscular dystrophy. Taking all his assets, he invested in USA Boxing and now rents a building in Bryan Business Park and offers this program free of charge. Due to the incidents occurring in the streets, Mr. Miller opened it up to younger children (5-6 year olds) and found that these children love attention and incentives. As a result of the success of the program, and with the assistance of former State Representative Donna Stone, Mr. Miller stated that he is now able to receive funds for financial assistance (through the Cen-Del Foundation). He requested the City to provide aid in obtaining financial assistance, noting that he would not be able to continue the operation without help in this regard. Referring to the brochure provided to members, Mr. Miller stated that Councilwoman Williams, through Aid in Dover, assisted in its preparation. He suggested that members visit the facility to witness the assistance provided and the effect it has on the youth. Mr. Miller again indicated that he would appreciate assistance to allow for the program to continue and help the youth in the community. Mr. Anderson stated his appreciation for the work provided by Mr. Miller and noted its importance to the community. He questioned how long the fund with the Cen-Del Foundation had been open. Responding, Mr. Miller stated that it was opened in June/July 2014 and that one (1) donation, in the amount of $100, had been received thus far. Mr. Anderson suggested the possibility of CDBG funding and that further discussions regarding this take place at a later time. By consent agenda, Mr. Slavin moved for acceptance of the Parks, Recreation, and Community Enhancement Committee Report, seconded by Mr. Hutchison and carried by a unanimous roll call vote (Perza, Williams, and Hare absent). ELECTION OF OFFICERS - ROBBINS HOSE COMPANY - YEAR 2015 FIRE LINE OFFICERS The Fire Line Officers of the Robbins Hose Company are elected annually on the third Monday of November. Members were provided the results from the November 17, 2014 Robbins Hose Company Election for consideration as follows:

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 10 Fire Chief - Mark Hall Deputy Fire Chief - Carleton Carey Jr. First Assistant Chief - David Carey Second Assistant Chief - Glenn Whitt Third Assistant Chief - Duane Reeder Fourth Assistant Chief - Benjamin Smetana First Fire Line Captain - Michael O’Connor III Second Fire Line Captain - William Kelly II By consent agenda, Mr. Slavin moved for acceptance of the Fire Line Officers for Robbins Hose Company No. 1 for the Year 2015, as submitted, seconded by Mr. Hutchison and carried by a unanimous roll call vote (Perza, Williams, and Hare absent). FIRST READING OF PROPOSED ORDINANCE #2014-24 - REZONING REQUEST FOR PROPERTIES LOCATED AT 21 AND 27 SAULSBURY ROAD AND 983 FOREST STREET, OWNED BY FAITHWORK, LLC A request was received to rezone properties located at 21 and 27 Saulsbury Road and 983 Forest Street, owned by Faithwork, LLC. These properties are currently zoned C-PO (Commercial and Professional Office) and are subject to the COZ-1 (Corridor Overlay) and the proposed zoning is IO (Institutional and Office) and subject to the COZ-1 (Corridor Overlay Zone). Prior to amending the zoning ordinances and zoning map of the City of Dover, a public hearing is required. Staff recommended referral to the Planning Commission on December 15, 2014 and that a Public Hearing be set for January 12, 2015 at 7:30 p.m., at which time the Final Reading and Council action will take place. By motion of Mr. Slavin, seconded by Mr. Hutchison, Council unanimously referred the request to the Planning Commission and set a public hearing for January 12, 2015 at 7:30 p.m. In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the Zoning Ordinance Amendment as read by the City Clerk, by title only, as follows: AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTIES LOCATED AT 21 AND 27 SAULSBURY ROAD AND 983 FOREST STREET. COUNCIL MEMBERS’ ANNOUNCEMENTS Mr. Hutchison advised members that Kent County Levy Court presented the City of Dover Police Department with a donation in excess of $20,000. Mr. Slavin wished Mr. Bonar an early happy birthday. Mayor Christiansen reminded members of the Home for the Holidays celebration to be held on Thursday, December 4, 2014 at 5:00 p.m. with activities at the library, the tree lighting ceremony in front of City Hall, and caroling and Santa’s arrival at the Santa Claus house downtown. He also noted that First Friday events would be held on December 5, 2014 and the Christmas Parade would be held on Saturday, December 6, 2014.

CITY COUNCIL MEETING OF NOVEMBER 24, 2014 PAGE 11 Mr. Slavin moved for adjournment, seconded by Mr. Dixon and unanimously carried. Meeting adjourned at 7:47 p.m. TRACI A. McDOWELL CITY CLERK All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of November 24, 2014, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2014\11-24-2014.wpd Exhibit Exhibit #1 - E-mail from the Office of Senator Brian Bushweller, dated November 12, 2014, regarding street repairs for Buttner Place, as well as photographs of the roadway, submitted by Mr. Samuel Arost

XFINITY Connect http://web.mail.comcast.net/zimbra/h/printmessage?id= l l 9560&tz=Am... EXHIBIT #1 Regular Council Meeting of 11-24-2014 XFINITY Connect musicsam@comcast.net ± Font Size : RE: Contact Brian Fonn submitted on Brian Bushweller, State Senator From : Glenn Shipley (LegHall) <Glenn.Shipley@state.de.us> Wed, Nov 12, 2014 06:02 PM Subject : RE: Contact Brian FonTI submitted on Brian Bushweller, State Senator To: 'musicsam@comcast.net' <musicsam@comcast.net> Hi Mr. Arost- Thank you for your email and for again sharing this ongoing concern. Following receipt of yo.ur email, our office reached out to the City of Dover to see if we could get an update from them on this matter. As you correctly noted in your email, this is a City street and it is up to the City Council and the Dover Public Works Department to address this issue. According to the information that we received earlier today, the City is aware of the issue and they have proposed that a study be conducted to determine the cause and possible remedies. Currently, however, funding has not yet been allocated for this study to move forward. While the study would help to determine the remedies, funding would also need to be identified for any possible solution as well. If you would like to pursue this further, We would recommend that you may want to follow up with your City Councilmembers. Below, I have listed their names and phone numbers if you should wish to reach out to them: Councilman David Anderson (Home: 302-747-1971 or Office: 302-736-7006) Councilman Wallace Dixon (Home: 302-73f.-0304 or Office: 302-736-7006) I hope that this information is helpful, and thank you again for contacting us about this issue. Glenn Shipley Legislative Assistant Office of Senator Brian J. Bushweller (302) 744-4035 - Dover (302) 739-7770 - Dover Fax glenn.shipley@state.de.us This message and any attachments may contain confidential or privileged information and are intended only for the use of the intended recipients of this message. If you are not the intended recipient of this message, please notify the sender by return email, and delete this and all copies of this message and any attachments from your system. Any unauthorized disclosure, use, distribution, or reproduction of this message or any attachments is prohibited and may be unlawful. Contact Brian form has been submitted on Brian Bushweller, State Senator. First Name: Samuel Last Name: Arost Email: musicsam@comcast.net 1 of3 11/12/2014 8: 10 PM

XFINITY Connect http://web.mail.comcast.net/zimbra/h/printmessage?id=I l 9560&tz=Am ... Address (Street, City, State, Zip): 806 Woodcrest Drive Subject: street repair Message, comments or questions:: Sir, I have tried for more than 2 yrs to get the street fixed on Buttner Place and Walker Rd,coming out of the power plant. After a heavy rain the water accumulates to several inches in a torn up hole in the asphalt, ai:id can hide debris that can cause damage to your car or tires. The water cannot go down because the sewer is blocked. I have talked, on many occasions to the City of Dover, including engineer Jason Lyons, Sharon Duka, and even mayor Carey. At times I was shunted back to the State, saying it was the State's problem. Turns out it is Dover's problem. I have sent email pictures to councilman? Anderson, and no reply. Not only does it cause a traffic jam at 3:30 when the power plant employees leave, but I suffered damage to a tire last spring costing $27.00 to fix. In the 2 yrs that I have been fi~hting this battle, twice, twice,twice, your city crews have come along and painted arrows on the street that can't be seen when the water fills up. I noticed that the park area on Park Drive between Loockerman and Division st. is getting new sidewalks. And 1 see sidewalks around the town getting fixed. Recently, I was told that you may have the solution. Why is this less important when it is causing a traffic hazard? Please see if you can get someone to move on this issue. Sam Arost User Information IP Address: 108.36.210.4 User-Agent (Browser/OS): Mozilla/5.0 (Windows NT 6.1; WOW64; rv:32 .0) Gecko/20100101 Firefox/32.0 Referrer: http://bushwellersenate.com/?page id=208 2 of3 11/12/2014 8: IO PM

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Th~ Mayor and Council of th~ City of ®ov~r do h~r~by pr~s~nt this C~rtificat~ of Congratulations to Coach ®anny Wait~ & Th~ ®ov~r C'R 'Raid~rs Jr. p~~ W~~ Pop Warn~r football T~am for your hard work and d~dication on winning th~ Mid Titlantic ®ivision III Championship. Th~ City of ®ov~r ~xt~nds its congratulations on this v~ry m~morabl~ ~v~nt. <V~c~mb~r 8, 2014 ROBIN R . CHRISTIANSEN DAVID L. BONAR MAYOR COUNCIL PRESIDENT

COUNCIL RESOLUTION NO. 2014-15 WHEREAS, on December 17, 2013, an eastbound vehicle on West North Street near the intersection of West Street, driven by an 82-year-old female, left the roadway and became immobilized on the railroad tracks; and WHEREAS, while driving past the area, Mr. Gale E. Voshell noticed the vehicle on the tracks with its lights on. Unsure whether the vehicle was occupied, he became concerned and returned to the scene and observed the railroad crossing gates go down, heard a train whistle, and saw the train approaching from the north; and WHEREAS, Mr. Voshell rushed to help the elderly operator from the vehicle and ushered her away from the railroad tracks. When they had attained a distance ofapproximately 20 feet from the vehicle, Mr. Voshell shielded the victim from flying debris and possible explosion as the train struck the rear ofthe car, propelling the car down the tracks and destroying it. Mr. Voshell 's quick thinking and courageous actions saved the victim from injury and averted what could have been a tragic loss, and he deserves special recognition by the governing body of this City. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council recognize that Mr. Voshell risked his own life to save the life of another, and in recognition of his heroic actions, the Mayor and Council award Mr. Gale E. Voshell a City ofDover Gold Medal and direct the City Clerk to make this Resolution a part of the permanent records of the City of Dover. ADOPTED: ROBIN R. CHRISTIANSEN DAVID L. BONAR MAYOR COUNCIL PRESIDENT

PETITION TO AMEND AND ZONING DISTRICT Public Hearing before the Dover City Council December 8, 2014 Applicants/Owners: West Division Holdings LLC Address: 603 West Division Street Location: North side of West Division Street, immediately west of the railroad tracks Tax Parcel ID #: ED05-076.08-01-19.00-000 ED05-076.08-01-19.01-000 Size: 31,003 SF +/- Present Use: Vacant Proposed Use: Car Dealership Comprehensive Plan Designation: Industrial and Public Utilities Present Zoning: M (Manufacturing Zone)/COZ-1 (Corridor Overlay Zone) Proposed Zoning: C-3 (Service Commercial Zone)/COZ-1 (Corridor Overlay Zone) Reason for Request: To allow for auto dealership File Number: Z-14-03 Ordinance Number: 2014-23

Z-14-03 Lands of West Division Holdings LLC Report to City Council – December 8, 2014 Page 2 Existing Property The property is currently zoned M (Manufacturing Zone) and subject to the COZ-1 (Corridor Overlay Zone). The subject property consists of two parcels of land adjacent to the railroad tracks. The westernmost parcel has a one-story frame building and a concrete block shed. Five Star Limousine was formerly located at this location. Surrounding Land Uses: The subject property is surrounded by other light industrial and service uses. The property is immediately west of the railroad tracks. Property to the north and east is zoned C-3 and M. This is an area where properties have been rezoned from M to C-3 over time. Comprehensive Plan: The 2008 Comprehensive Plan depicts the subject area in question as Industrial and Public Utilities land use classification on Map 12-1: Land Development Plan Map. The C-3 zoning classification is consistent with the Residential Medium Density land use classification. Request for C-3 (Service Commercial Zone) The following description of the C-3 zoning district is provided from Article 3 §15 of the Zoning Ordinance. Section 15. - Service commercial zone (C-3). 15.1 Uses permitted. In a service commercial zone (C-3), no building or premises shall be used, and no building or part of a building shall be erected, which is arranged, intended, or designed to be used, in whole or in part, for any purpose, except the following: (a) Service establishments. (b) Personal service establishments. (c) Business, professional or governmental offices. (d) Retail uses accessory to a permitted use. (e) Drive-throughs accessory to a permitted use. (f) Wholesale, storage, and warehousing establishments. (g) Indoor recreation and amusement establishments. (h) Motor vehicle, boat, or farm equipment sales or service, subject to the following regulations: (1) The minimum lot size for such establishments shall be 20,000 square feet, and the minimum street frontage shall be 150 feet. (2) Entrance and exit driveways shall have an unrestricted width of not less than 16 feet, shall be located not nearer than ten feet from any property line and shall be so laid out as to avoid the necessity of any vehicle leaving the property to back out across any public right-of-way or portion thereof. (3) Vehicle lifts or pits, dismantled and disabled automobiles and all parts or supplies shall be located within a building enclosed on all sides. (4) All service or repair of motor vehicles, other than such minor servicing as change of tires or sale of gasoline or oil, shall be conducted in a building fully enclosed on all sides. This requirement shall not be construed to mean that the doors to any repair shop must be kept closed at all times.

Z-14-03 Lands of West Division Holdings LLC Report to City Council – December 8, 2014 Page 3 (5) The storage of gasoline or flammable oils in bulk shall be located fully underground in accordance with applicable provisions of the National Fire Protection Association Code. (6) No fuel pumps shall be located nearer than 15 feet to any street line. (7) Fuel pumps shall not be permitted closer than 100 feet from a property line of any school, day care, church, hospital, nursing home, or place of public assembly designed for the simultaneous use and occupancy by more than 100 persons. (i) Manufacturing, assembling, converting, altering, finishing, cleaning or any other processing of products for sale on or off the premises, provided that not more than 25 persons shall be engaged in such activity; and provided further, that any such use shall be subject to the performance standards procedure as set forth in article 5, section 8. (j) Mini-storage facilities, subject to the following regulations: (1) No unit shall be placed within 30 feet of a residential property line. (2) No outside storage, except for recreational vehicles, boats, or personal automobiles when parked in specifically approved locations. Parking for these vehicles shall not count toward the required parking set forth in subsection (e) below. (3) No individual unit may be used for retail, garage sale or any other commercial activities. (4) No storage of flammable, explosive, corrosive or other hazardous products may occur in the individual unit. (5) Parking must be provided at a ratio of one space for each 25 rental units, plus a minimum of three spaces for an office outside of the enclosure. 15.2 Conditional uses. The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in article 10, section 1: (a) Crematory, subject to the following requirements: (1) The building lot line upon which a crematory is to be established shall be located at least 100 feet from any residential zone. (2) Where adjacent to residential zones, all landscape buffers shall be required. The buffer shall consist of a landscape screen no less than six and one-half feet high. All landscaping shall be properly maintained throughout the life of the use on lot. (3) Loading operations shall be conducted within a completely enclosed building. Location of loading doors shall be at the side or rear of the building. (4) The crematory shall comply with the Delaware Incinerator Regulations. A copy of the approved air pollution permit issued by the State of Delaware Department of Natural Resources and Environmental Control shall accompany the application for a certificate of occupancy. 15.3 Enclosed buildings. All permitted uses and all storage accessory thereto, other than offstreet parking, shall be carried on in buildings fully enclosed on all sides, except for outdoor eating areas associated with restaurants and outdoor sales areas approved by the city planner.

Z-14-03 Lands of West Division Holdings LLC Report to City Council – December 8, 2014 Page 4 Recommendation of the Planning Staff and Planning Commission: Staff supports the rezoning request from M to C-3, with the continuation of the COZ-1. The request is consistent with the Comprehensive Plan and several of the former M-zoned properties in the area have been rezoned to C-3 in recent years. The request for the rezoning will not affect the character of the neighborhood. The staff recommendation was made prior to hearing public comments of surrounding landowners and residents. Following a public hearing before the Planning Commission with no members of the public speaking in favor of or in opposition to the proposed rezoning, Planning Commission voted unanimously to recommend that City Council approve the rezoning request as submitted. An excerpt from the draft minutes is provided below. Excerpt from the DRAFT Minutes of the Planning Commission Meeting of November 17, 2014: 1) Z-14-03 603 West Division Street – Public Hearing and Review for Recommendation to City Council on a Rezoning Application of two parcels consisting of 16,538 SF ± and 14,465 SF ±. The properties are zoned M (Manufacturing Zone) and are subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is C-3 (Service Commercial Zone) and to be subject to the COZ-1 (Corridor Overlay Zone). The property is on the north side of West Division Street just west of the railroad tracks. The owner of record is West Division Holdings, LLC. Property Address: 603 West Division Street. Tax Parcel: ED-05-076.08-01-19.00-000 and ED-05-076.08- 01-19.01-000. Council District 4. Representatives: Mr. Larry Thompson, R&R Commercial Realty; Mr. Souleymame Dious Mrs. Townshend stated that this application is for rezoning of two parcels of land located at 603 West Division Street. Currently, it is a vacant property. There is a structure on the parcel to the west. The current zoning classification is M (Manufacturing Zone) and is subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning classification is C-3 (Service Commercial Zone) and it would remain subject to the COZ-1 (Corridor Overlay Zone). The Comprehensive Plan shows this area as industrial and public utilities. The C-3 (Service Commercial Zone) zoning classification is consistent with this land-use classification. They have actually seen quite of few parcels of property in this general area and other areas of the city re-zoned from M (Manufacturing Zone) to C-3 (Service Commercial Zone). In their recent work with the business community, they have actually discussed eliminated the M (Manufacturing Zone) and looking to re-zone properties within the M (Manufacturing Zone) to either C-3 (Service Commercial Zone) or IPM (Industrial Park Manufacturing Zone) depending on what is surrounding it and what the use is. The re-zoning from M (Manufacturing Zone) to C-3 (Service Commercial Zone) is actually consistent with the way they have been looking at things and the way they have been moving in recent years. The M (Manufacturing Zone) does not allow an automobile dealership; the new zoning classification would. There are a number of advisory comments to the applicant once the re- zoning application is complete, whether it’s approved or not. In order to open the business the applicant will have a number of things that they will need to do both on the City’s end and with DelDOT. The applicant is aware of those requirements. Mr. Cregar questioned that once the zoning that the Commission will be recommending to City Council takes place the applicant will still have to do site planning for whatever they want to put

Z-14-03 Lands of West Division Holdings LLC Report to City Council – December 8, 2014 Page 5 on the property? Responding to Mr. Cregar, Mrs. Townshend stated yes, it may end up being an Administrative Site Plan but there would still be Site Plan requirements. Mr. Tolbert opened a public hearing and after seeing no one wishing to speak, closed the public hearing. Mr. Cregar moved to recommend approval to City Council for Z-14-03 603 West Division Street given the area and the look of how that area is changing, C-3 (Service Commercial Zone) seems to make a lot of sense for rezoning, seconded by Mr. Holt and the motion was unanimously carried 7-0 with Dr. Jones and Colonel Welsh absent.

City of Dover Application No.: Z-14-03 Department of Planning & Inspections RG-1 RG-1 St C ecil RG-1 RG-1 RG-1 RG-1 Rid M RG-1 gely IPM St n Fulto St RG-1 RG-1 C-3 RG-1 RG-1 en RG-1 Que RG-1 St RG-1 RG-1 C- C-1A M C- 2 1A C-1A C-3 C-1A Site Kirkw C-1A C-3 We s M ood t St to St Wes t ion S C-2A Divis n Dr RG-1 IO C-2A RG-3 RG-1 C-1A C-3 Fore C-3 C-1 st St d St Ree IO RG-1 RG-1 C-3 C-2A Lincoln St Railro Cherry St IO Davis Cir RG-1 C-3 R-8 R-8 RG-1 C-3 Av e ad IO Plan Title: 603 West Division Street Location: West Division Street, west of railroad tracks Legend Plan Type: Rezoning Tax Parcels: ED-05-076.08-01-19.00-000 & ED-05-076.08-01-19.01-000 Dover Parcels Current Zoning: M and COZ-1 Zoning Proposed Zoning: C-3 and COZ-1 Owners: West Division Holdings, LLC Subject Parcels Date: 10/21/14 « 0 165 330 660 Feet

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: OCTOBER 30, 2014 APPLICATION: 603 WEST DIVISION STREET FILE #: Z-14-03 REVIEWING AGENCY: City of Dover CONTACT PERSON: Aren Wright - Electric Jason A. Lyon, P.E. – Public Works CONTACT PHONE #: ELECTRIC - 302-736-7070 PUBLIC WORKS – 302-736-7025 T HE S UBJECT P ROPOSAL HAS BEEN R EVIEWED FOR C ODE C OMPLIANCE , P LAN C ONFORMITY AND C OMPLETENESS IN A CCORDANCE WITH THIS A GENCY ’ S A UTHORITY AND A REA OF E XPERTISE . T HE F OLLOWING I TEMS HAVE BEEN I DENTIFIED AS E LEMENTS W HICH N EED TO BE A DDRESSED BY THE A PPLICANT : CITY AND STATE CODE REQUIREMENTS ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. Our office has no objection to the rezoning of: ED-05-076.08-01-19.00-000 and ED-05-076.08-01-19.01.000 RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES ELECTRIC / WATER / WASTEWATER / STORMWATER / STREETS / SANITATION / GROUNDS 1. None. ADVISORY COMMENTS TO THE APPLICANT ELECTRIC / WATER / WASTEWATER 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric, water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Department of Public Works standards and specifications. 2. Any redevelopment shall adhere to the City of Dover Water/Wastewater Handbook, the Specifications, Standards & Procedures for City of Dover Public Works requirements, and the City of Dover’s Electric Service Handbook. 3. Please note that renovations projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Public Works during the planning phase for this site. Additional impact fees may apply for future development. SANITATION / STORMWATER / STREETS / GROUNDS 1. None I F Y OU H AVE A NY Q UESTIONS OR N EED TO D ISCUSS ANY OF THE A BOVE C OMMENTS , P LEASE C ALL THE A BOVE C ONTACT P ERSON AND THE P LANNING D EPARTMENT AS S OON AS P OSSIBLE .

CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L APPLICATION REVIEW COMMENTARY D O D.A.C. MEETING DATE: October 29, 2014 T =============================================================== APPLICATION: 603 West Division Street FILE#: Z-14-03 REVIEWING AGENCY: DelDOT CONTACT PERSON: Julio F. Seneus PHONE#: 760-2145 =============================================================== THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY & STATE CODE REQUIREMENTS: 1. The Department has no comments for the proposed rezoning. RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES: ADVISORY COMMENTS TO THE APPLICANT:  The Department will thoroughly review the existing and/or the proposed entrance along West Division to ensure that vehicle queuing will not occur on the railroad track.  In order to be issued a Letter of No Objection (LONO), the department will require the applicant to provide the proper forms, fees, and plans.  A Traffic Impact Study (TIS) will be required if the proposed business exceeds 50 VPH (vehicle per Peak Hour) or 400 VPD (vehicle per day). When the study is completed, DelDOT will review it and send recommendations of the improvements to Kent County. The improvements contained in the study will be implemented by the developer per DelDOT's discretion. Please, contact Mr. Troy Brestel at (302) 760-2167 or via e-mail at Troy.Brestel@state.de.us to set up a scoping meeting for this project.  A pre-submittal meeting with the applicant will be required, if the proposed development generates 200 vehicles per day (VPD).  The existing sidewalks along the site frontage will need to be upgraded or repaired to meet ADA compliancy.

 The applicant is required to obtain a utility permit from the DelDOT Central District for this project prior to performing any construction works within the right-of-way. If you have any questions or need to discuss any of the above comments, please call the above contact person and the planning department as soon as possible.

CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY November 2014 APPLICATION: 603 West Division Street FILE #: Z-14-03 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: David C. Cahill PHONE #: 741-2600 ext.3 THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT: CITY AND STATE CODE REQUIREMENTS: 1. Kent Conservation District has no objection to the re-zoning plan for the above referenced site. ADVISORY COMMENTS TO THE APPLICANT: 1. If at any time expansion or earth disturbing activity (clearing, grubbing tree clearing etc.) takes place and exceeds 5000 square feet; a detailed Sediment and Stormwater Management Plan must be submitted and approved to the Kent Conversation District.

FINAL READING CITY OF DOVER PROPOSED ORDINANCE #2014-23 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE 2 CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF TWO (2) PARCELS 3 OF PROPERTY LOCATED AT 603 WEST DIVISION STREET 4 5 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within 6 the limits of the City of Dover; and 7 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of 8 two (2) parcels of property described below from M (Manufacturing Zone) and subject to the COZ-1 9 (Corridor Overlay Zone) to C-3 (Service Commercial Zone) and subject to the COZ-1 (Corridor 10 Overlay Zone). 11 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY 12 OF DOVER, IN COUNCIL MET: 13 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 14 Ordinance of the City of Dover have been amended by changing the zoning designation from 15 M (Manufacturing Zone) and subject to the COZ-1 (Corridor Overlay Zone) to C-3 (Service 16 Commercial Zone) and subject to the COZ-1 (Corridor Overlay Zone) on two (2) parcels of 17 property located at 603 West Division Street, on the north side of West Division Street just 18 west of the railroad tracks, consisting of 16,538 S.F.+/- and 14,465 S.F.+/-, owned by West 19 Division Holdings, LLC. 20 (Tax Parcel: ED-05-076.08-01-19.00-000 and ED-05-076.08-01-19.01-000; Planning Reference Z-14-03) 21 22 ADOPTED: * 23 S:\ORDINANCES\2014\DRAFT\Ordinance #2014-23 Rezoning - 603 West Division Street-Final Reading.wpd 24 Actions History 25 12-08-2014 - Scheduled for Public Hearing/Final Reading at City Council 26 11-17-2014 - Review - Planning Commission 27 10-27-2014 - First Reading at City Council 28

DOVER HUMAN RELATIONS COMMISSION The Dover Human Relations Commission (DHRC) meeting was held on October 28, 2014 at 5:15 p.m. with Chairman Wilson presiding. Members present were Mr. Henderson, Ms. Hicks (arrived at 5:18 p.m.), Mr. McGiffin, Mr. Ruane, Mr. Roach (arrived at 5:18 p.m.), Mrs. Sadusky (arrived at 5:18 p.m.), Ms. Smith, and Ms. Stewart. AGENDA ADDITIONS/DELETIONS Mr. Wilson requested the removal of Item 2B - Updates, State of Delaware Human Relations Commission Liaison and Item 4 - Recommendation of DHRC Liaisons to Dover Public Library. Mr. McGiffin moved for approval of the agenda as amended, seconded by Mr. Henderson and unanimously carried. DHRC Committee Meeting Reports Mr. Wilson requested Ms. Smith to begin with her overview of the Communications Committee report, noting that she had another commitment. By unanimous consent, members considered DHRC Committee Meeting Reports in reverse order. Communications Committee Ms. Smith, Chair, reviewed the Communications Committee Meeting report, dated Thursday, October 13, 2014. She informed members that she and Ms. Stewart had examined the DHRC page on the City’s website and felt that improvements were needed to catch users’ attention. She advised members that in considering how to clearly communicate the missions, message, and value of the DHRC, the Committee encountered conflicts in the message of the City of Dover DHRC Strategic Plan 2015-2018. This led to questions regarding whether the DHRC would handle complaints and whether it would focus on City workers only. If the DHRC would serve constituencies beyond City workers, Ms. Smith stated that the Committee was uncertain of the identities of these constituencies and what the DHRC’s message to them would be. She indicated that the Committee felt these questions needed to be answered before a branding plan could be developed. Ms. Smith shared suggestions for additions to the DHRC portion of the website, including a message from the Chair and a link to allow users to sign up (include name and email address) for blasts, events, newsletters, and links to partnering organizations when these relationships are created in the future. She stated that other communication ideas included an electronic newsletter similar to the Dover Public Library’s newsletter, a letter of invitation to potential DHRC partnership organizations, press releases to the media, and submission of opinions to newspapers by commissioners (after providing them to the DHRC for their review and approval). Responding to Ms. Smith, Mr. Wilson confirmed that members of the press receive notifications of DHRC meetings. Ms. Smith shared the Committee’s ideas for suggested first steps for the Communications Committee, including following up on the Diversity, Respect and Harassment Awareness training recently organized for City of Dover employees by the City’s Human Resources Department, determining if there were human rights and diversity issues in the City of Dover government, surveying the community regarding their perception of the DHRC, and providing a forum for City

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 2 employees in order to determine their views on needs. Ms. Smith stated that the Communications Committee was unsure if some of these suggestions would overlap with the responsibilities of other committees. Mr. Wilson thanked Ms. Smith and Ms. Stewart for their efforts. He stated that there would be a meeting of all committee chairs to ensure that they were all on the same page, on target, and that their functions would mesh with the Strategic Plan and assured members that their questions would be answered. Mr. Ruane complimented Ms. Smith on the Committee’s report. He questioned if Objective D.1 of the Strategic Plan, relating to providing an update on the Commission’s activities, progress, and accomplishments to the Dover City Council, had been examined and Ms. Smith confirmed that this would be part of the Committee’s responsibility and would work synergistically with the newsletter, since information delivered to City Council would also be delivered to the public. Mr. Ruane noted that the DHRC enabling legislation required a quarterly report to Council and the Strategic Plan assigned this task to the Communications Committee, although the report would come from the Chair. Mr. Ruane stated that there would be overlap between committees, for example, in regard to the City’s recent employee diversity training, as this would be one of the subjects of an assessment and evaluation by the Government Policy, Programs, and Practices Committee. In regard to Objective C.1, “Define when a diversity, inclusion and or a human relations issue exists and specify the types of these issues that will be accepted by the Commission; and, identify and implement a process for receiving and responding to such issues by taking action to correct or improve the situation,” Mr. Ruane noted that it remained an objective of the Commission as a whole to deal with that challenge. It was his understanding that this would not be handled in the form of a complaint document. Mr. Wilson stated that this point could be raised by the Government Policy, Programs, and Practices Committee. He expressed the need to coordinate all committees and requested those committees presenting verbal reports to provide them in print so that the information would be specifically included in the record. Education Committee Report Members were provided the Education Committee Report, entitled, “City of Dover Human Relations Commission Strategic Plan” (Attachment #1). Mr. Henderson, Chair, reviewed the report, stating that he and Mrs. Sadusky addressed Objective B.4, in regard to the external education process for the public, and Objective D.3, relating to an internal education process and program for City Council, the City administration, and the members of the DHRC. Mr. Henderson indicated that one of the best ways to educate people is through communication about the various issues that cause division. The Education Committee suggested that forums, workshop, and annual observances should be initiated to communication. In regard to forums, Mr. Henderson noted that some events were already in place and the DHRC could take advantage of this. He stated that workshops could provide both external and internal education and could be similar to the City’s recent Diversity,

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 3 Respect and Harassment Awareness training. He indicated that, due to the large number of issues pertaining to cultural diversity, this could be an ongoing process. He explained that such training could be led by experts in the community, noting that some members of the DHRC, including Ms. Smith and Mr. Wilson, had experience in this area. Referring to annual observances, Mr. Henderson suggested that the DHRC honor various and diverse groups by inviting representatives to participate in annual observances, which could be held both internally and externally. Mr. Henderson indicated that differences can be overcome through the education process and that showing how much people have in common would bridge gaps. He stressed that it would be key for education to be an ongoing process and suggested looking at resources available in the local community. Mr. Wilson noted that the Education Committee report tied in very strongly with the Communication Committee and that it would be necessary for all members to work together on all the initiatives being developed. Mr. Ruane concurred that the information being presented by the various committees was dovetailing. He noted that the Government Policy, Programs, and Practices Committee had struggled with the objective concerning conflict resolution and had deferred discussing it due to their feeling that they were not educated enough to move forward at this time. He hoped that the Education Committee would address and identify a resource to educate the Committee on this topic. Mr. Ruane stated that he did not have some of the knowledge or skills needed to meet some of the objectives in the Strategic Plan and DHRC statutes, such as conflict resolution, how to conduct a workshop, etc., and suggested members jot down those objectives where training was needed. He noted that it would also be important to ask Council if opportunities should be provided to educate City Council on topical areas. Mr. Ruane suggested that Council be invited to DHRC sessions and felt it important to keep Council in the learning curve. Mr. Wilson acknowledged the need for training for members of the DHRC but expressed his opinion that most workshops should be open to the public since there were others in need of education, for example, individuals who want to obtain jobs but do not know how to apply or present themselves in a correct manner. Mrs. Sadusky reminded members that, during the Commission meeting held on September 23, 2014, Mr. Ken Abraham, Dover Interfaith Mission for Housing (DIMH), reviewed a presentation on the DIMH Re-Entry Opportunity Program. Referring to Mr. Wilson’s comment regarding the importance of assistance for those seeking jobs, Mrs. Sadusky questioned if Mr. Wilson intended that the DHRC become involved in these types of programs. Responding, Mr. Wilson stated that some individuals need to understand how to access not only jobs but Social Security, Veterans Administration services, transportation, etc. He suggested, if workshops were held, that the DHRC think beyond its own members and City Council and consider the general public. He felt that the public should be informed when workshops were available since they could also learn through their attendance.

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 4 Ms. Smith suggested that the DHRC partner with other organizations in regard to these workshops. The DHRC’s name could be included so that the public would understand the branding and message of the Commission. A part of the value that the DHRC would bring to the community would be to help all people have access to this type of training. Mr. McGiffin stated that the DHRC, because of its affiliation with the City, would be able to attract attention to training that its partners may not be able to. Mr. Wilson reminded members that, during the DHRC meeting held on September 23, 2014, Ms. Michelle Hughes, Head of Adult Services, Dover Public Library, provided information regarding the Dover Public Library Changing America Exhibit to be held from January 7 - February 20, 2015 and invited members to serve on a steering committee to develop public programs around the exhibit. Mr. Wilson expressed his opinion that the DHRC may have “dropped the ball” in partnering with the Dover Public Library on this exhibit and stated his hope that this would not happen again in terms of not following through on volunteer opportunities. He felt that when the DHRC commits to a partnership, it would be important to ensure that there are objectives, criteria, and strategies to do so. Responding to Ms. Smith as to whether partnering with the library was a lost opportunity, Mr. Wilson stated that it was not. Community Engagement Committee Mr. Roach, Chair, advised members of the need for the community to understand who the DHRC is and what the Commission does. In his experience, people in the community typically want to know “who you are and what can you do for me,” and this must be determined in order for the community to “buy in” and bridge the gap. He noted that there was no one present at the current DHRC meeting from the community and expressed his opinion that it was an individual and collective responsibility of the Commission members to bring people to listen and give input, rather than assuming what is needed. Mr. Roach felt that the DHRC could not offer anything until it is known what is and is not needed and that determining community needs is the first priority. He advised members that he had spoken with Mr. Darryl Tingle, Executive Director, Greater Dover Boys and Girls Club, about the upcoming closing of the Boys and Girls Club in Mr. Roach’s community and the process of closing the facility had been slowed down. Mr. Roach explained that he did this as a member of the community who saw a need for kids, rather than as a DHRC commissioner; however, he felt that commissioners should identify to their communities that commissioners have resources available outside those of a typical person in the community. In regard to resource linkage, Mr. Roach stated that it was hard to speak to someone about employment when their basic needs for food and shelter were not being met. He felt it important to find out which churches have relevant programs, where there are soup kitchens, etc., and that this information be made accessible, other than through the newspaper and internet, which may not be available to many. Mr. Roach suggested that commissioners hold individual forums, possibly in churches, basements, local Boys and Girls Clubs, etc., where they could sit down with people in their community to gain information.

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 5 In terms of getting the DHRC’s message out, Mr. Roach suggested the use of social media, including a DHRC webpage with biographies for each commissioner which would allow the community to know them. Information on other important topics could also be provided to the community, such as informing residents about the importance of registering to vote. Ms. Hicks stressed the necessity of commissioners being visible and speaking to the community, noting that there are many low-income housing developments in the City. She stressed that commissioners must “plant a seed,” make themselves known, and prove that they are involved. Ms. Hicks stated that it should be known that the DHRC is here to make an effort to bring change, which starts with each community, indicating that this must be accomplished gradually through effective communication. She encouraged the use of technology and cell phone messaging. Responding to Ms. Smith regarding how the DHRC would use text messaging, Mr. Roach clarified that the intent would be to use text messaging to communicate with leaders of community organizations, such as the principal of Dover High School, to ask them to announce DHRC events. The goal would be to engage the community, build relationships, and then educate. Government Policy, Programs, and Practices Committee Mr. Ruane, Chair, stated that the Government Policy, Programs, and Practices Committee met on October 9th and again on October 16th with Mr. Wilson present. The Committee focused on Objective A.1, “Work to ensure that the City of Dover has and utilizes policies, programs, ordinances, organizational practices, specialized resources and appropriately trained employees to support diversity, inclusiveness and cultural competency in its organization and services,” but members felt that some parts of Objectives A.2, related to building on the DHRC’s partnership with the Dover Police Department, and C.3, in regard to reviewing City ordinances, could also be partly addressed during an assessment that was planned by the Committee in regard to Objective A.1. He reiterated that the Committee did not address Objective C.4, regarding intergroup and community conflict; however, they recognized that it needed to be addressed. Mr. Ruane reviewed the Preliminary Draft Work Plan for Completing Long-Term Objective A.1 of the Strategic Plan 2015-2018, dated October 16, 2014, noting that the subject of the work plan was to assess the City of Dover government, structure, organization, employees, and officials. He explained that the Committee recommended, when looking at the internal diversity and inclusiveness of the City of Dover, that the City be asked from the top down what was being done to promote such inclusion and to combat social exclusion in the community. This would go beyond looking at the City in terms of recruitment and diversity of its employee base to asking whether there is adequate programming to address things like homelessness, unemployment, etc., that exclude people from the mainstream. Mr. Ruane stated that the Committee’s major emphasis would be on the City structure and the City as an organization and those who would be evaluated would be advised. The Committee planned to meet with the Mayor, City Council, and City Manager to explain the objectives and obtain their agreement for the leadership in the City government to work with the Committee as it does the assessment.

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 6 Mr. Ruane explained that an excerpt from Reinventing Diversity: transforming organizational community to strengthen people, purpose, and performance, by Howard J. Ross, would be used to develop an assessment of the City, noting that Chapter 12, “Creating Cultures that Work” provided a series of questions which the Committee felt could easily be adapted for the DHRC’s purposes. Mr. Ruane encouraged members to review Chapter 12, noting that the author had performed these types of surveys with organizations throughout the country. He cautioned members that the assessment was a very large task and there was a question as to whether resources were available to accomplish it. Mr. Ruane indicated that it would be necessary to ask City leadership if the DHRC had the option to use outside resources, such as academic resources, etc. He stated that a timetable for the assessment would have to be determined in relation to the objectives of other committees. Mr. Wilson expressed the desire to put something in print that would put a halt to the questions “who are we, what are we doing, and how will we do it” in relation to the DHRC. He requested that the Government Policy, Programs, and Practices Committee develop a firm definition of diversity and, taking into consideration all of the information that had previously been provided by the Commissioners, define the role and responsibilities of the commission and commissioners, if possible before December 1st. Responding, Mr. Ruane stated that some of this had been accomplished, noting that a definition of diversity was included in the Strategic Plan. If someone asked a DHRC member what they are promoting and what diversity means, it was Mr. Ruane’s hope that the answer would be drawn from the material in the Strategic Plan that the DHRC had accepted and adopted. In response to Mr. McGiffin Mr. Wilson confirmed that it was his desire to have a single document with a small, easily digestible description of what the DHRC means by diversity, the role of the Commission, and the role of individual commissioners. Referring to the recommendations in regard to the DHRC Authority and Complaint Process/Formulation of Complaint Process and Form provided by Mr. Nicholas Rodriguez, City Solicitor, during the September 23, 2014 DHRC meeting, Mr. Henderson stated that he had a better understanding of what he could not do as a commissioner, as communicated by the City Solicitor, than what he could, noting that he would continue to work on this. He stated that the DHRC Strategic Plan was “brilliant” but complicated. Mr. Wilson suggested that each Committee develop one (1) project, perhaps for the months of January and February, to test their ability to work together and solidify the responsibilities of the chair and committee. He felt that this could be tested through an activity, event, or workshop. He noted that the Strategic Plan was complicated, but if each committee looked at what they, as well as the other committees, were being charged with, the Commission could move forward. Mr. Ruane expressed frustration with the struggle that members were expressing as a result of the information provided by the City Solicitor. He stated his opinion that the complaint issue was “behind us” and his hope that this would be perceived as an open rather than a closed door. He stated that the DHRC had opportunities to influence policy, programs, and behavior. He emphasized that the DHRC members were not case workers and he wished to promote their ability to influence City government, which would create opportunities.

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 7 Mr. Wilson stated that he did not wish to belittle the needs of community members in need of assistance, suggesting that the DHRC could have references in print, or resource people available for those who communicate needs. He indicated frustration that the DHRC would not be receiving complaint forms but felt that members should think beyond the box of what the City Solicitor had said. He stressed the importance of moving forward with the Strategic Plan and with new ideas to help all people within the community. Mr. McGiffin explained that the City Solicitor was charged with encouraging the City to avoid risk. He advised members that the City Solicitor typically tells the City what it cannot do and rarely tells the City what it should do; this was the message that was conveyed. Mr. McGiffin stated that Mr. Rodriguez had indicated that using a complaint form would incur risk; therefore, in Mr. Rodriguez’s opinion members of the DHRC could do what they wished, so long as they did not do what they were told not to do. Ms. Smith stated that members appreciated the efforts of Mr. Ruane and the Government Policy, Programs, and Practices Committee. She understood Mr. Ruane’s frustration and stated that she did not feel that the issue was as much about a complaint form as about clarity. She felt that some of the terminology being used was not clear in terms of how members were communicating what they were feeling and experiencing. Mr. Wilson concurred that members wished to obtain clarity and reiterated his request that the Government Policy, Program, and Practices Committee perform their assignment as soon as possible. Responding, Mr. McGiffin expressed confidence that he could accomplish this task. Updates Diversity, Respect & Harassment Awareness Training for City of Dover Employees Mr. Wilson requested members to provide their comments regarding the Diversity, Respect & Harassment Awareness Training recently provided to City of Dover employees to the City Clerk’s Office by November 7, 2014 and asked the Clerk’s Office to pass them to Mr. Ruane to be used by the Government Policies, Programs, and Practices Committee. He indicated that these comments should not be released to Council or the public until finalized. Clarifying, Mr. Ruane asked members to put their thoughts regarding the training sessions in writing; however, he noted that this training would be only a small piece of what was hoped to be a larger diversity program and process in the City. The Committee wished to examine the City’s whole recruitment process, and observations from the training session would be incorporated in the full report to be provided to the City. Review of Re-entry Opportunity Program Letter to City Council Mr. Wilson referred to the letter from Mrs. Kim Hawkins, Human Resources Director dated October 8, 2014 , regarding the Re-entry Program/Dover Interfaith Mission/Ken Abraham. He stated

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 8 that Mrs. Hawkins had clearly indicated that the City’s recruitment process is a professional and legal process that is the responsibility of Mrs. Hawkins and the City. Mr. Wilson stated that the Commission had no voice in this matter. Mr. Wilson reminded members that Item 2B - Updates, State of Delaware Human Relations Commission Liaison and Item 4 - Recommendation of DHRC Liaisons to Dover Public Library were removed from the agenda. However, Mr. Wilson advised members that, after much discussion in the Government Policy, Programs, and Practices Committee meeting, it was recommended that a DHRC liaison to the State of Delaware Human Relations Commission (SHRC) not be designated as this was deemed unnecessary. He stated that the DHRC would interact with the SHRC on an as-needed basis, as determined by the DHRC, and the SHRC realized this. These interactions would include, but not be limited to, providing information on DHRC events, programs, and workshops and seeking information that may benefit the DHRC mission and objectives as well as coordinating information needed for community support. Referring to the recommendation of DHRC Liaisons to Dover Public Library, Mr. Wilson stated that the Government, Practices, and Policies Committee recommended that no DHRC liaison be designated for the Dover Public Library. Mr. Wilson informed members that Commissioner Ruane serves on the Dover Public Library Foundation; however, he stressed the need for commissioners to be committed, as district representatives, to library assistance. Discussion - DHRC 2015-2018 Strategic Plan Mr. Ruane stated his feeling that the DHRC was off to a good start with Committee meetings and suggested that when a meeting is held with the committee chairs, efforts could be coordinated and the next steps for the committees could be formulated. He reminded members that there were objectives for the DHRC as a whole, including objectives about funding for the DHRC and how to develop additional resources for the Commission itself. Mr. Ruane felt that Strategic Plan Objectives C.1, C.2, D.4, and D.5 would present challenges for the Commission. As Chair of the Government Policy, Programs, and Practices Committee, Mr. Ruane requested that another member be added to this Committee, noting that the Committee consisted of himself and Mr. McGiffin and he felt that there should be at least three (3) members. Mr. Henderson offered to serve on this Committee. Mr. Roach requested the input of all members in regard to the Community Engagement Committee. Mr. Wilson thanked all committee chairs for their reports and stated that he would like to meet with the chairs before January. He requested that chairs email suggested dates for this purpose before November 22, 2014. Mr. Wilson stated that it was desired for chairs to provide information on what they are doing as a committee, and then open the discussion for everyone to be involved. He noted that all members were invited to attend the meetings with the chairs. He felt that one (1) or two (2) community events should be put on to let people know that the DHRC was present and active. Mr. Wilson reminded members that Rev. Dr. Martin Luther King, Jr. Day was coming up and questioned what would be done for these special days in 2015, and how the DHRC could be effective in that regard.

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 9 Ms. Smith suggested that the DHRC not only have a table but be on the platform for the Alpha Phi Alpha Rev. Dr. Martin Luther King, Jr. Prayer Breakfast, scheduled to be held at the Modern Maturity Center, and make its presence known in terms of saying and doing something that day in front of the community. Mr. Roach suggested making an announcement regarding a community workshop at the event. Responding, Mr. Wilson stated that it would be up to Mr. Roach as the chair of the Community Engagement Committee how the DHRC would work with the Alpha Phi Alpha Fraternity at the Breakfast. Mr. McGiffin indicated that he works with experts in the field of housing discrimination that are charged to do community outreach. He offered to make available a program on housing discrimination, if deemed appropriate. He stated that this would not involve a cost as long as there was a free location and a flexible time slot. Mr. Roach suggested the possibility of providing information about the DHRC at the Prayer Breakfast and soliciting community input, which could include a brief community survey on diversity. Mr. Wilson suggested that the particulars of Mr. Roach’s recommendation be worked out before December so that information could go into the event program, noting that money would be needed to advertise in the program. Commission Members’ Announcements Mr. McGiffin advised members that the State was investigating the facilities of the Family Court in Dover and Georgetown which, he stated, were woefully insufficient, and the Chief Justice had an initiative to actively consider consolidating these courts in a location that would straddle the county line, such as Milford. Family Court would be taken out of Dover, which Mr. McGiffin felt would be a great disservice to anyone who uses it, particularly the poorer segment of the community, and a huge mistake. He informed members that this change was not imminent and could take years, but he felt that members should be conscious of this and be prepared to do something if and when the time comes. Mr. Ruane provided members with an article from The News Journal, entitled “Kent group to support families, friends of gays,” dated October 20, 2014, and an information sheet regarding Parents and Friends of Lesbians and Gays (PFLAG) (Attachment #2). He explained that PFLAG was trying to establish a new chapter in Dover and met for the first time last week. Mr. Ruane attended the meeting and felt that the organization was off to a good start in formulating their goals and agenda. He advised members that there were existing groups in Rehoboth and Wilmington and a need for one (1) in Kent County for parents who are finding out for the first time that their child is gay or lesbian and struggling with how to continue to love their child. Mr. Ruane stated that this support group would meet again on November 18, 2014 and indicated that the Community Engagement Committee may wish to have outreach to this group, which could be helpful to someone in this situation.

DOVER HUMAN RELATIONS COMMISSION MEETING OF OCTOBER 28, 2014 PAGE 10 Mr. Ruane provided members with an article from The News Journal, entitled “How Delaware’s racial mix is changing,” dated October 22, 2014, noting that this was part of a continuing series regarding changing demographics in Delaware counties, as well as a graphic depicting the diversity index for Kent County, Delaware, from the USA Today website (www.usa.today.com) (Attachment #3). Mr. Ruane felt that this information might be helpful to all members, particularly the Community Engagement Committee, in understanding the current status of diversity in the area. He advised members that The News Journal would follow up on November 2, 2014 with information regarding the impact of the demographics. Ms. Smith advised members that she serves on the governor-supported Commission on Early Education and the Economy and felt that this Commission lacked adequate diversity. She questioned if members had knowledge of anyone with a Hispanic or Asian background who might be able to serve on this Commission since these populations were not represented. She indicated that those on the Commission were mainly CEOs of major corporations, banking institutions, etc., and that appointments were very selective. As a member of the Commission, Ms. Smith had worked with many major corporations and visited several early childhood education centers. She expressed her hope that the DHRC could talk about the significance of diversity, not only in terms of adults, but how children could be taught to embrace diversity. Mr. Wilson expressed his hope that members would get a chance to visit some of the programs and institutions in their districts, such as the Dover Interfaith Mission for Housing, to examine the operations and needs in regard to diversity. He encouraged members to look at their districts in terms of community engagement and consider which entities they should visit that would go along with the Strategic Plan. By unanimous consent, the meeting adjourned at 7:00 p.m. Cecil C. Wilson Chairman CCW/TM/js/dd S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Misc-Minutes\HUMAN RELATIONS COMMISSION\2014\10-28-2014 Dover Human Relations Commission.wpd Attachments Attachment #1 - Education Committee Report - City of Dover Human Relations Commission Strategic Plan Attachment #2 - An article entitled “Kent group to support families, friends of gays,” dated October 20, 2014, and a PFLAG Information Sheet Attachment #3 - An article entitled “How Delaware’s racial mix is changing,” dated October 22, 2014, and a graphic depicting the diversity index for Kent County, DE

ATTACHMENT #1 DHRC Meeting of 10/28/2014 City of Dover Human Relations Commission Strategic Plan. Our objective is to create and implement an external education process and program that better encourages an understanding of diversity, inclusion, human relations, issues, and conflict management. This would help foster a greater understanding of inclusion and fairness in the city. Ultimately, our goal provides the Dover City Council Administration and members of the Commission a better understanding of diversity, inclusion, and human relation issues; providing us with skills to effectively cultivate a greater understanding of inclusion and fairness in the city of Dover. It is the opinion of the education committee of the Dover Human Relations Council that communication is vital towards eliminating barriers which divide various peoples. The following processes should be initiated to best encourage internal and external communication: 1. Forums: A moderated forum provides the opportunity for individuals of different backgrounds to have an open dialogue about community concerns, cultural diversity, and other relevant issues. (external education) 2. Workshops: Invite experts and community leaders to conduct educational sessions on conflict management and human relations. Resources could include professors from various universities, civil rights leaders, authors, politicians and religious leaders. Another valuable workshop resource could be a member of the Delaware State Human Relations Commission. (external education) 3. Annual Observances: In conjunction with annual observances honoring various and diverse groups (i.e. Women's History month, African American history month, Asian Pacific American month, Native American Heritage Month, National Hispanic Heritage month etc.) the commission could invite representatives to speak on the uniqueness and contribution each group, in their diversity have provided for the city of Dover and our country. United States. (internal education) At minimum, each group should have the opportunity to address the City of Dover, city administration, and members of a Commission for internal education once a year. The forums, annual workshops, and annual observances would more than meet the needs of providing external education. Submitted by Commission~r Lynn Sandusky and Commissioner Theodore Henderson.

ATTACHMENT #2 DHRC Meeting of 10/28/2014 McDowell, Traci From: generuane <generuane@verizon.net> Sent: Tuesday, October 21, 2014 1:46 PM To: Cecil C. Wilson; McDowell, Traci Subject: I suggest sending this info to the Dover Commission Kent group to support families, friends of gays .I Beth Miller, The News Journal8:37 p.m. EDT October 20, 2014 (Photo: SUBMITTED) CONNECTTWEETLINKEDINCOMMENTEMAILMORE Linda Gregory said she kept hearing the same comments during the Delaware Pride Festival , held in Dover this year for the first time. She was there representing the Rehoboth chapter of Parents, Families and Friends of Lesbians & Gays. Many who stopped by asked why there was no chapter in Kent County. Starting Tuesday, there will be. A Dover-based group hosts its first meeting at 6 p.m. at the Dover Library. 'We host a myriad of phone calls from people in crisis all the time," said Gregory, who lives in Milton . "We have kids who are coming out to their parents and we have parents whose kids have come out and they don't know what to do." Many said they would not be able to attend meetings in Rehoboth or Wilmington, which has had a chapter for more than 20 years. The fledgling group has the support of three Dover churches - Christ Church, The People's Church, and the Unitarian Universalists congregation . "We're hoping by bringing these kinds of things here to Dover and Central Kent County that we can continue to open dialogue and be more pastoral and more concerned about all of our neighbors, not just some of our neighbors," said Jon Rania, a gay man who serves as lay ministry associate at Christ Church . "You have to understand with something like this , you're not just dealing with an adult or young adult struggling with their own sexuality, but also the family and friends that may not know how to respond or support their loved one or friend." A recent anti-bullying summit at Polytech High School confirmed for Gregory the need for a Kent County group. She expects to see the wide range of situations she has seen while launching other similar groups. 'We've had some who have cried through the whole meeting, we've had families where one parent is on board and one is not, and we've had some who have tippy-toed in." 1

Contact Beth Miller at (302) 324-2784 or bmiller@delawareonline .com . Follow on Twitter @BMiller57 or on Facebook . 2

PFLAG Information Sheet PFLAG promotes the health and well-being of lesbian, gay, bisexual and transgender persons, their farnilies and friends through: support, to cope with an adverse society; education, to enlighten an ill-informed public; and advocacy, to end discrimination and to secure equal civil rights. Parents, Families and Friends of Lesbians and Gays (PFLAG) provides opportunity for dialogue about sexual orientation and gender identity, and acts to create a society that is healthy and respectful of human diversity. "PFLAG" is Parents, Families and Friends of Lesbians and Gays. We are a national support, education and advocacy organization for lesbian, gay, bisexual and transgender (LGBT) people, their families, friends and allies. With 200,000 members and supporters, and local affiliates in more than 500 communities across the U.S. and abroad, PFLAG is the largest grassroots-based family organization of its kind. PFLAG is a non-profit organization and is not affiliated with any religious or political institutions. PFLAG supports LGBT people, their families and friends locally and nationally by providing PFLAG chapter helplines, support group meetings and resources. PFLAG also educates families and communities on sexual orientation, gender identity and LGBT issues. Local PFLAG chapters educate their communities through a variety of projects while PFLAG National continues to provide fair and accurate information about LGBT people, their loved ones, and the unique challenges they face. PFLAG also advocates for equal rights for lesbian, gay, bisexual and transgender people on local, state, and national levels. PFLAG members come from all walks of life. We are straight, we are gay and we are bisexual. We are transgender. We are moms and dads, siblings, grandparents, aunts and uncles, friends, children and allies. We come from large cities and small towns. We live in rural areas. We are people of color. We come from all economic backgrounds. We come from alt faith traditions. We are disabled. We are youth and we are elderly. Our membership and our leadership are diverse, but what we have in common is our commitment to grow beyond false and harmful perceptions of LGBT people, to educate our communities, and to stand up for full equal rights and protections for LGBT people. Strategic Goals One: Build the capacity of our organization at every level so that we may have all the resources, in the form of information, people and funding, necessary to move forward in our work with the greatest possible effect. http:Ucommunity.pflag.org Two: Create a world in which our young people may grow up and be educated with freedom from fear of violence, bullying and other forms of discrimination, regardless of their real or perceived gender identity or sexual orientation or that of their families. Three: Make our vision and our message accessible to the broadest range of ethnic and cultural communities, ending the isolation of families with gay, lesbian, bisexual, and transgender family members within those communities. Four: Work toward full inclusion of gay, lesbian, bisexual and transgender persons within their chosen communities of faith . Five: Create a society in which all GLBT persons may openly and safely pursue the career path of their choice, and may be valued and encouraged to grow to their full potential in the workplace. Six: Create a society in which all gay, lesbian, bisexual and transgender persons may enjoy, in every aspect of their lives, full civil and legal equality and may participate fully in all the rights, privileges and obligations of full citizenship in this country. Some PFLAG Topics: • Family Acceptance • Workplace Fairness, including Military • Health and Reparative Therapy • Hate Crimes Prevention and Radical Right • Relationship Recognition and Marriage Organizations • Safe Schools PFLAG-Rehoboth pf/aqrehobothbeach@qmaif.com 302-841-1339

ATTACHMENT #3 DHRC Meeting of 10/28/2014 How Delaware's racial mix is changing Jeff Montgomery, The News Journal9:42 a.m. EDT October 22, 2014  Beginning Nov. 2, The News Journal will look at how Delaware has been enriched by its diversity.  By 2060, forecasters say odds of bumping into someone of same race/ethnicity less than 1-in-3.  More than 193,000 Hispanics will live in Del. by 2060 - 2.6 times higher than today  "White Only" population of New Castle County will be 9 percent lower than today Northernmost Delaware's racial and ethnic mix now appears headed toward parity by the year 2060 with the diversity now found in Philadelphia or the Dallas and Houston areas, new population projections show. The change would be part of a projected century-long trend that already has made it more likely than not that any random encounter in Kent or New Castle counties, or in the state as a whole, will involve a person of a different racial or ethnic group. USA Today commissioned a nationwide demographic analysis to produce similar assessments for every county in the nation, using a 0-to-100 Diversity Index scale that reflects the random chance of meeting someone different. By 2060, forecasters concluded, nationwide odds of bumping into someone of the same race or ethnicity will be less than 1 in 3. Even rural areas that as recently as 1960 were virtually all white are changing dramatically. Relatively rural spots like Cecil and Dorchester counties in Maryland or Cumberland County, N.J., along Delaware Bay are now expected to have populations even more diverse than New Castle County's 50 year's hence. "You can see the direction that things are heading," said Edward C. Ratledge, a University Delaware professor and director of the Center for Applied Demography and Survey Research. "It's the same thing throughout the country. It's a more diverse population than ever. The question is: What does it say about the point when the minorities are a majority." According to the projections, Delaware will rank as the 15th most-diverse state in the country by 2060, with New Castle County's racial and ethnic mix rising to the top 6 percent of counties nationwide. In contrast, Sussex County – once the state's most racially mixed – began trailing in diversity in the 1980s and 1990s as largely white resort-area and retirement populations swelled; it is expected to still have a 64 percent white population in 2060.

Forecasts for the rest of the Delmarva Peninsula are similar, if less extreme. They quickly lead to questions about how the population will blend, or not blend, below the broad-brush county-level statistics, and how areas and neighborhoods will look in a state where racial and ethnic segregation is a fact of life. Among the more-prominent forecasts: • The state's overall white population will drop from 71 percent in 2010 to 59 percent in 2060, with non-Hispanic whites expected to become a minority. • The number of Hispanic residents in Delaware will be more than 2.6 times higher than today, growing from nearly 8 percent currently to 15 percent, with the more-than 193,000 statewide Hispanic total in 2060 exceeding the entire 2010 population of either Sussex County or Kent County. • About 6.6 times more residents will identify themselves as being of two or more races. • Although the number of black residents will increase by nearly 53 percent, their share of the statewide population will move only from 22 to 24 percent. • The number of residents identifying themselves as Asian or American Indian will increase, but not as fast as other racial and ethnic groups. The state's Asian population will decline as a percentage of the total from 3.2 percent in 2010 to 2.8 percent in 2060. No group will increase faster than Hispanic residents, expected to account for about 16 percent of New Castle and Sussex County's population by 2060, twice the present share. And no group will decline more rapidly than non-Hispanic white residents, already in the minority in some areas, including Colonial School District. Kent and New Castle counties are among the 11 percent of counties nationwide where the Diversity Index already has crossed the 50 percent threshold. By 2060, both will be among the 13.8 percent of counties with a 67 percent or greater "hyperdiversity." Wicomico and Worcester counties in Maryland, where Salisbury and Ocean City lie, respectively, will cross that same hyperdiversity line between 2050 and 2060. In nearby Lancaster County, Pennsylvania, the chances of encountering a non-white resident were only 3 percent in 1960. Now the odds are nearly 30 percent, and by 2060 will move to just better than even, though still trailing the country. Poll: How do you think Delaware will adjust to growing diversity in th...

American Indian residents, led by Delaware's Nanticoke Indian tribe members, and Pacific Islanders remain at only a fraction of a percent of the population. Sussex County, more diverse than the rest of the state in 1960, lost ground by 1990 as the pace of Baby Boomer retirements and better off white residents moved in. Although the poultry industry's expansion fed a huge growth in laborers through immigration, especially from Guatemala, overall diversity in Sussex is not expected to cross the 50 percent mark before 2030. But already densely-populated New Castle County will grow far more slowly than the rest of the state, with increases in other groups coming at the expense of those identifying themselves solely as white. By 2060, the "White Only" population of New Castle County will be 9 percent lower than today – the only group expected to decline in absolute numbers in Delaware. The total for black residents will increase significantly in absolute numbers, but that group's share of the total will grow more slowly than the multi-racial and Hispanic groups. "There are questions about what the impacts of increased diversity are going to be in pretty much every major institution," said Barrett A. Lee, who directs the sociology department and Population Research Institute at Penn State University. "What are the consequences for local economies, politics, health care? How are increases in diversity going to affect things like civic engagement, or relations among racial or ethnic groups?" Rural Kent County resident and small business owner Deborah J. Torrijos heartily agrees with predictions that Hispanic residents will increase their share of Delaware's population over the next 50 years, but considers the estimates low. "Too conservative," says Torrijos, a legal and health care interpreter. "I believe that the numbers now are inaccurate, and that there actually are more Hispanics here than the Census counted." "I think acceptance in the general population has grown," Torrijos added. "There are always people who are reluctant to accept different cultures or languages. It depends on what circles that day you're running in. To be honest, I still encounter some bigotry or insensitivity of culture from people who say 'You should speak English.'" Delaware's Indo-Asian population, concentrated in northern Delaware, began to grow in the early 1970s as student enrollments from that country increased at the University of Delaware.

"The number of people from southern Asia has really grown in the last 8 to 10 years, and the community support has gotten better," said Gopal Bhagia, a leading member of the Indo-American Association of Delaware. "We're recognized now within the local communities that we work with. That recognition has increased tremendously." The Census Bureau uses "Asian" as an umbrella term to take in those with heritages ranging from Pakistan and India to China, the Philippines, Japan and Malaysia. Likewise for the less-obvious factors that seem to prop up the white population, a category that includes citizens of Middle Eastern and North African descent. In practice, Indian-Americans and Indian immigrants accounted for about 41 percent, or 12,000, of the state's roughly 30,000-member Asian population on average between 2008 and 20012 according to the Census Bureau. Those from China represented about 11 percent, Filipino another 7 percent. Delaware lies in the heart of the region that is becoming "increasingly multi-hued, multi- lingual, multi-ethnic," according to a study on nationwide trends led by Penn State's Barrett Lee and released in late 2012. "The most diverse communities in the U.S. are disproportionately western, southern, and coastal metropolitan areas and their principal cities and suburbs," the report noted. It added that the trend is both pervasive and a regular source of "debate, if not rancor." Lee said separately: "We don't know if there will be a lot of unresolved issues. We don't have a crystal ball to figure out if increased diversity is going to lead to more conflict and competition for resources." While immigration already is a frequently mentioned issue, Lee added, much more is at work. "Many people think it's all about immigration. But even if there was some reason, or if we could magically turn off the immigration faucet today, the population would still become more and more diverse over time," Lee said, "partly because much of the increasing diversity is due to natural increases within those groups." Contact Jeff Montgomery at 463-3344 or jmontgomery@delawareonline.com. Source: http://www.delawareonline.com/story/news/local/2014/10/21/racial‐parity‐will‐transform‐ delaware/17702071/ The complete USA Analysis can be viewed at: http://www.usatoday.com/topic/c9aea8ab‐939a‐4e71‐b601‐fe7164498251/changing‐face‐of‐america/

http://www.usatoday.com/longform/news/nation/2014/10/17/diversity‐race‐ethnicity‐change‐100‐ years/16211133/ The Diversity Index shows on a scale from 0 to 100 the chance that two random people are different by race and ethnicity. Kent County in 2010—White 68% Black 24% Other 8% Diversity Index‐‐52 Kent County in 2060—White 57% Black 24% Other 19%‐‐‐Diversity index‐‐67 See complete nationwide analysis at: http://www.usatoday.com/topic/c9aea8ab‐939a‐4e71‐b601‐ fe7164498251/changing‐face‐of‐america/

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee meeting was held on November 24, 2014, at 6:01 p.m. with Chairman Slavin presiding. Members present were Mr. Anderson, Mr. Hare, and Mr. Sudler. Mr. Shevock was absent. Members of Council present were Council President Bonar (arrived at 6:02 p.m.), Mr. Dixon (arrived at 6:15 p.m.) and Mr. Hutchison. Mayor Christiansen was also present. AGENDA ADDITIONS/DELETIONS Mr. Hare moved for approval of the agenda, seconded by Mr. Anderson and unanimously carried. Dover Human Relations Commission - Request for Authorization and Funding to Attend Rev. Dr. Martin Luther King, Jr. Prayer Breakfast and to Place an Advertisement in the Souvenir Booklet Annually, the Zeta Rho Lambda Chapter of the Alpha Phi Alpha Fraternity sponsors a Rev. Dr. Martin Luther King, Jr. Prayer Breakfast. During the October 28, 2014 Dover Human Relations Commission (DHRC) meeting, members discussed the possibility of attending the Prayer Breakfast on January 19, 2015 and placing an advertisement in the souvenir booklet. Mr. Slavin advised members that Mr. Cecil Wilson, Chairman of the DHRC, had submitted an amendment to his original request earlier in the day, asking that the Committee consider only the request for funding to place an advertisement in the souvenir booklet. Mr. Slavin stated that the cost for a full page advertisement would be $125. Mayor Christiansen informed members that funds were available in the Mayor’s automobile account, since he only utilizes the City vehicle for out-of-town trips, which are rare. He noted that Mrs. Donna Mitchell, Controller/Treasurer, had confirmed his ability to transfer funds within the accounts in the Mayor’s budget. Mayor Christiansen offered to take responsibility for placing a full page advertisement in the souvenir booklet on behalf of the Mayor, Council, and DHRC. Mr. Hutchison stated that he strongly embraced and supported this request, and expressed his pride in the DHRC and their commitment to this event. Mr. Hare moved to recommend acceptance of the Mayor’s offer to place a full page advertisement in the 2015 Rev. Dr. Martin Luther King, Jr. Prayer Breakfast souvenir booklet on behalf of the Mayor, Council, and Dover Human Relations Commission. The motion was seconded by Mr. Anderson and unanimously carried. Mr. Anderson expressed his gratitude to the Mayor for his offer to place the advertisement. Mr. Slavin encouraged all members of Council to attend the prayer breakfast.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 24, 2014 PAGE 2 Report of the Ad Hoc Financial and Operational Advisory Committee Council President Bonar read the following statement into the record: Some months ago, I asked for Council’s permission to establish a president’s advisory counsel on city finances and organization. This group that was appointed met several times, suffered the resignation of one eminently qualified member, but has, nonetheless, come up with significant information that I wanted to share with you this evening. The City of Dover, although we are lucky to have reserves to cover it, continues down a path that within a few years will lead us to significant financial distress, unless we as Council take drastic, if not almost draconian, actions to reverse some of the financial perils that we have facing us in the future. As of now, it is estimated that our budget will continue to be stressed because we have allowed ourselves to go for years without a meaningful tax increase or a significant reduction in our spending. We have tried every way possible by reductions in force and consolidation of positions and we’ve done a fairly decent job holding our own, but we have avoided taking on the ‘sacred cows’ that in some people’s view permeate city government spending. We have an unfunded pension liability of more than $120 million. We have water lines, sewer lines, and roads that need to be repaired and maintained. We have to decide whether or not we can continue to provide some of the services to our residents that we now do, or perhaps privatize them or make them enterprise funds and run them like a business is run. That would require a significant change in attitude and direction from a service-oriented city to one that runs its varied departments like a business, covering expenses while making a profit to enhance our ability to improve our facilities. In our view, we have redundant fire and police dispatching operations that may, in my view, need to be revamped. The Kent County 911Center is equipped and willing to absorb our emergency dispatch centers with no reduction in effectiveness. We have a trash collection system that is absolutely second to none and we provide this service at a reasonable cost and do things for our residents that most other cities do not do. If you want a sofa removed, put it out and we pick it up for free. If you have an old refrigerator, put it out and we get rid of it for you. In many cities, that service alone would cost you $50 or $100, and the question is, do we continue to provide that service or begin to charge for it.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 24, 2014 PAGE 3 Our overtime is running out of control and we must reign it in. Our Police Department alone racks up a half million dollars or more a year in overtime. Some of it, in the view of the Committee, could be eliminated by going back to eight hour shifts. Working our current schedules with 12 hour shifts is simply costing us too much money. These are all items that are obviously open for debate and discussion. Do we continue to provide a parks and recreation service? In my view, that’s a necessity for the youth of our City, but the fact of the matter is that it really isn’t a necessity, it is a service that we as a City provide. We have a city manager form of government, with a mayor’s position that has only authority over the police department and a veto if needed. We need to put that department, as well as every other department, I believe, under the city manager if we are going to continue with a strong city manager form of government. It’s been said we need to put a million dollars a year away for our streets, water and sewer systems and we’ve not been putting money away for that. There is another two or three million dollars a year that we’re avoiding, rather than being responsible and preparing for emergencies while keeping our systems up to date. In today’s society there is no excuse for brown water to keep cropping up when it rains heavily, we flush the lines, or there’s a big fire in town. While the water is still safe to drink, (there is no question about that because public health has said so) it is still brown and it does stain the laundry of some of our citizens, and there is absolutely no excuse for that. Our planning and zoning process, in my view, is a hindrance on how we attract new businesses in town. Taking three to six months or more to get approvals and proceed with a project, in my view, is inexcusable. We've talked about it for a half a decade, that I’m aware of. If a developer comes in, they should be able to walk out the door with a clear cut list to follow, one that tells him/her (a) whether or not he can do a project and (b) sets out clear steps that he/she must follow to get it accomplished. I haven't seen concrete examples of that being done. It should be as simple as one, two, three; follow the roadmap and you can get your business or development up and running and here’s how you do it. That, in my view, is being business friendly. Now I will admit that being part of this body sometimes has challenges and there are changes that need to be made. Change can be difficult and painful or it can be painless if we work together as a team. Don’t tell me repeatedly that change can’t come. It’s time, in our view, to take on some of these ‘sacred cows’ before they come back to kick us in the teeth. It’s up to us, as members of Council, to be willing to do that and not just talk about it.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 24, 2014 PAGE 4 In the view of some members of this Financial and Operational Advisory Committee, within three to five years, this City will be faced with a situation in which it has a paramount financial problem, and it is not beyond the realm of possibility that within a decade or less, we could be facing the same peril some other cities have suffered and had to declare bankruptcy. I, for one, do not want to see that happen in the City of Dover, and I certainly hope that none of us do. I am confident that none of you do. This has been an interesting process with this Committee. We lost the former Controller General because of the way we have to do business, because we are transparent here in city government. I believe that is a positive thing on our behalf, but there are some ways that we have to do business that preclude us from getting things done that might be a little bit [easier] to accomplish otherwise. I thank you very much for the opportunity. This Committee will be disbanded and we will continue to look at some of the suggestions that they bring forward to us. We would appreciate all members of Council’s input into the financial future of our City. Responding to Mr. Slavin, Council President Bonar confirmed that the statement was from him and not the Committee. Mr. Slavin voiced his observation that he was appointed to this Committee more than six (6) months ago and was never notified of a meeting or conversation and did not believe any documents had been circulated that had any kind of recommendation from Committee members. Mr. Slavin stated his appreciation for the work of the Committee and requested the City Clerk to compile a list of the Committee’s meeting dates and provide the Committee’s meeting minutes for his review. Mr. Anderson thanked Council President Bonar for establishing this Committee to take on some of these tough issues and to look at the City’s government structure, noting his belief that these issues needed discussion. He expressed his hope that the Ad Hoc Committee would provide a report for members of the Legislative, Finance, and Administration Committee to dissect and act on. Mr. Anderson felt this report could be an important part of discussions if the City was to move forward so that the Committee’s efforts would not “end up like a lot of others.” Responding, Council President Bonar stated his appreciation for Mr. Anderson’s comments and his belief that the members of the Ad Hoc Committee would probably be able to provide a report. Mr. Anderson advised Council President Bonar that there were people who would volunteer to help the Committee if needed. Mr. Sudler expressed concern regarding Council President Bonar’s comment pertaining to parks and recreation in regard to the City’s youth. Mr. Sudler stated his belief that parks and recreation is a service which is a necessity for the City’s youth. He felt it important to show the City’s youth that the City is going to invest in them and indicated that failure to invest in the youth may result in a negative outcome in the future.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 24, 2014 PAGE 5 Mr. Hare noted that Council President Bonar did not mention the Electric Department and stated that the City’s electric utility was created years ago to keep the tax base low; however, he felt that keeping the electric rates low and reducing the income of the electric utility had now become the priority. Mr. Hare expressed his opinion that members should address the electric utility and determine whether or not it was time for the City to get out of the electric business. In regard to the Police Department, Mr. Hare stated that he was unsure whether the City would need fewer officers if eight (8) hour shifts were used rather than 12-hour shifts. It was his belief that the Police Department was currently operating with approximately 11 officers on a shift; therefore, going to eight (8) hour shifts would allow for three (3) shifts of 11 officers. Mr. Hare noted that Police Chief Paul Bernat had requested increasing the number of officers to provide more floating officers and to fill gaps as they occur with retirements. Mr. Hare suggested that if this request were embraced, $500,000 in overtime could be used to pay for additional officers and hopefully eliminate overtime. He informed members that he participated in a ride-along with the police from 6:30 p.m. to 6:30 a.m. on Friday, November 21, 2014 and saw quite a bit of what went on, noting that the officers that he accompanied exhibited extreme professionalism. Mr. Hare stated that they were called to Mapleton Square Apartments during his ride-along and had to go back to the same apartment 30 minutes later, stating that he was unsure what would have been done if something else had occurred in another part of Dover during this time. He indicated that he did not know whether eight (8) hour shifts or more officers would be the answer; however, he noted that the City of Salisbury, Maryland, had 120 police officers. Mr. Hare agreed that this should be looked at, as well as the electric utility, and the unions, which he did not believe were “sacred cows.” He stated that the City’s payroll had continued to rise over the past three (3) years because Council wanted to “be nice to everyone and not lay off anybody.” Mr. Hare felt that if unions were granted their requests and then asked to provide a list of names of employees that would be laid off as a result, or if employees were laid off as a result of union activity, the unions might “perk up a little bit.” He felt that everything should be looked at comprehensively, including those concerns mentioned by Mr. Bonar. Mayor Christiansen echoed Mr. Anderson’s request for a formal report from the Committee. He also thanked members of the Ad Hoc Committee and Council President Bonar for presenting the Committee’s concerns “about kicking the can down the road.” Mayor Christiansen expressed his opinion that the City should be creative and aggressive in looking at innovative revenues and doing what needed to be done, maybe a bit at a time, to maintain City services that citizens have become accustomed to. He felt that perhaps the City should start charging an amount for refrigerators or couches that are put out on the street. Mayor Christiansen stated his concern that if the City goes too far, it could result in illegal dumping on lots in the City and erode the City’s neighborhoods. He noted that other cities that charge fees to remove refrigerators, couches, and other debris are confronting this issue. Mayor Christiansen stated his belief that the City should take a long, hard look at all of the items presented in the report of the Ad Hoc Committee and expressed gratitude that the Committee had the courage to bring this information forward.

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING OF NOVEMBER 24, 2014 PAGE 6 Responding to Mayor Christiansen’s comments, Mr. Sudler stated that, as a manager of Mishoe Cove, LLC, he was charged for putting out refrigerators and carpeting in excess of eight (8) feet by eight (8) feet. He expressed his opinion that, in doing business with apartment managers, it would show good faith if the City continued the system that was in place. He was unsure whether the City wanted to change the dimensions but stated his belief that the current system worked. Mr. Hutchison expressed his opinion that, at this time, it was extremely important for the Mayor, Council, City Manager, and every department head and employee in the City to realize that they all had a responsibility in this and would have to look at the total picture, analyze it, and come back with a plan. Mr. Hutchison stated that it was clear to him that there was no way that the City of Dover could continue to move forward without addressing the unfunded liability issue. He noted that the City had the resources and ability to address its financial problems, but it would require everyone working together to come up with solutions, emphasizing that “you can’t keep spending what you don’t have.” Council President Bonar stated that the purpose of the Ad Hoc Committee was to open dialogue, which he thought had been accomplished, noting that members of Council seemed to have an awareness of things that were previously overlooked. He reminded members that a new budget cycle would be beginning very soon, noting that Mrs. Donna Mitchell, Controller/Treasurer, was already working with the various City departments to develop spending ideas for the next fiscal year. In addition, Mr. Bonar stated that significant revisions in the way the City does business must be incorporated in the next budget. He indicated that, in developing the next budget, the City must “take the bull by the horns” by getting spending under control, raising revenue, and consolidating where possible, while continuing to provide the current level of service. Mr. Bonar noted that the City’s Police Department was second to none but that there was always room for improvement. He stated that improvements may be difficult and members may disagree; however, difficult decisions would have to be made to do what is best for the whole. Mr. Bonar stated that he would be willing to sacrifice his council seat if it would mean Council doing the right thing and putting the City on the right financial path for the future. He reiterated that the City would be in dire financial straits in the next few years unless Council takes action to turn things around. The Committee took no action on this item. Mr. Hare moved for adjournment, seconded by Mr. Sudler and unanimously carried. Meeting adjourned at 6:27 p.m. Timothy A. Slavin Chairman TAS/TM/dd/js S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2014\11-24-2014 LF&A.wpd

Monthly Report October 2014 Office of City Assessor

Assessor’s Report Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of Oct. 2013/2014 the Month of Oct. 2013/2014 38 35 $1,000 40 Thousnads 30 20 18 $504 16 15 $500 $20 20 $42 $37 $11 10 1 3 2 2 2013 $19 $12 $4 2013 0 $0 2014 2014 First Time Buyer for the Oct. 2013/2014 Realty PropertySales in Dollars Month of Oct. 2013/2014 Received Prior to Recording 20 18 20 16 $34 15 $40 Millions 15 Res. Non‐First $30 Time Buyers $20 $3$2 $3 $2 $1 $1 $0 10 2013 $10 Res. First Time $0 5 2014 Buyers 0 2013 2014 Major Updates August ‐ 14 September ‐ 14 October ‐ 14 Assessment Change $1,154,000 $3,597,800 $488,700 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 12 $2,266,000 $2,141,901 1.05 1.01 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. 1

Assessor’s Report Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All old property record cards are being scanned and indexed into Fortis. 2015 Revaluation ‐ Tyler Technologies is reviewing the Income and Expense Reports for Commercial Properties, which had been mailed out the beginning of October. ‐ Please see attached Project Status report from Tyler Technologies Assessor’s Office Supplemental Billing: Supplemental bills were mailed out totaling $16,060.87 Delinquent Taxes: First Sheriff Sale Notifications were mailed out the beginning of October 2014. 2

NOV 14, 2014 CITY OF DOVER PAGE: 1 09:09 AM SALES RATIO REPORT CA324 PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR ED05-057.17-01-49.00 16F R10 12 GRISTMILL DR 1 8 1990 2 1669 C+ AV 150,700 24-OCT-14 120,000 ED05-067.13-01-25.00 3A R10 26 S PRESTWICK CT 1 14 1975 1 2020 C+ AV 244,000 09-OCT-14 200,000 ED05-067.16-02-33.00 11A R10 625 LAKEWOOD PL 1 14 1946 1 835 C AV 128,300 21-OCT-14 125,000 ED05-067.19-04-13.00 26 R10 130 MATTERHORN DR 1 5 2005 2 3096 B AV 247,400 10-OCT-14 216,001 ED05-067.20-02-54.00 11A R10 525 N GOVERNORS AVE 1 14 1955 1 1156 C+ AV 147,200 27-OCT-14 145,000 ED05-068.09-01-81.00 8B R10 631 VENUE DR 1 13 2000 2 2049 A- GD 202,300 01-OCT-14 189,000 ED05-068.15-04-73.00 25A R10 293 TEA PARTY TRL 13 2014 2 1782 B- AV 166,700 08-OCT-14 154,900 ED05-076.03-04-40.00 26C R10 337 GILLIBROOK LN 1 6 2007 2 2888 B+ GD 233,100 06-OCT-14 225,000 ED05-076.03-04-52.00 26C R10 417 BEUVALE LN 1 5 2008 2 2884 B+ GD 246,300 10-OCT-14 260,000 ED05-076.09-02-51.00 25 R10 452 NORTHDOWN DR 1 5 2005 2 2744 C+ AV 195,600 15-OCT-14 170,000 ED05-077.11-02-66.00 13A R10 663 ROBERTA AVE 1 5 1967 2 1544 C+ FR 135,500 10-OCT-14 172,000 ED05-085.11-01-45.00 12 R10 162 TURNER DR 1 5 1968 2 1526 C+ AV 168,900 03-OCT-14 165,000

October 23, 2014 Cheryl Russell, AAS, Assessor City of Dover 5 E Reed St. P.O. Box 475 Dover, DE 19903-0475 The following is a listing of current activities and the status of each for the City of Dover Revaluation Project to date. Please note new items in bold: I. Project Commencement  September 11th – Project kick off meeting held with Melissa Baer, Annette Hart and Cheryl Russell in attendance. Topics discussed include the following: o Proposed project schedule was reviewed. A detailed project plan was also emailed as part of the kickoff documents provided. o The contract was reviewed in detail. Clarified topics included:  The data mailer was reviewed and an updated sample is attached. Mailing tentatively scheduled for first week of October. A small initial mailing is recommended so any issues can be resolved prior to mailing the balance of the town.  Collection of data for income producing properties was discussed. It was decided that Income & Expense forms would be mailed out with a return date of October 31st. o Public relations was discussed.

 An initial press release will be issued (Melissa to submit sample).  A link to the Tyler video was also suggested.  A presentation prior to issuing values will be presented before council.  September 16th – Melissa submits sample press kit and press releases. Also provided, the link to the Tyler video to determine if it could be launched from the City’s website. Sample data mailer glossary submitted for consideration.  October 10th – Zachary provides remote connection information and logins. II. Data edits  October 22nd – Melissa provides list of edits run on the residential file and results to review. III. Residential Analysis  October 13nd – Debra Christy starts review of existing neighborhoods and recent sales.  October 21st- Ryan Zuck received Residential Neighborhood GIS Map from Assessor and mailed to Debra. IV. Commercial Analysis  October 20th – Steve Beccio starts review and validation of commercial industrial sales.

ACTION ITEMS: CITY OF DOVER:  Complete data edits in preparation of data inventory mailings.  Provide any returned Income and Expense reports to Steve Beccio for analysis. CLT:  Continue Residential and Commercial neighborhood and sales analysis. Respectfully Submitted, M Melissa Baer, CAE, CCMAII Northeast Regional Manager cc: Debra Christy

CITY OF DOVER, CT 2015 REVALUATION PROJECT TYLER STAFF MELISSSA BAER – PROJECT SUPERVISOR DEBRA CHRISTY - RESIDENTIAL APPRAISER STEVE BECCIO – COMMERCIAL APPRAISER RYAN ZUCK – HEARING OFFICER

City of Dover 2015 Revaluation Project Plan Activity From To Progress Responsible Party Project Commencement 9/11/14 9/11/14 100% Melissa Baer Data Mailers (mailed) 10/6/14 10/24/14 0% City of Dover Database Edits 9/29/14 10/22/14 100% Melissa Baer Valuation Analysis Land 9/29/14 10/31/14 0% Debra Christy Valuation Analysis Buildings 9/29/14 10/31/14 0% Debra Christy Valuation Analysis Income & Expense 10/20/14 11/14/14 0% Steve Beccio Market Modeling 10/27/14 11/7/14 0% Melissa Baer Review of Values - Residential 11/10/14 12/5/14 0% Debra Christy Review of Values – Commercial 11/17/14 12/12/14 0% Steve Beccio Assessor Review of Values 12/8/14 1/23/15 0% Cheryl Russell Mail Notices to Taxpayers 2/2/15 2/2/15 0% City of Dover Schedule Informals 2/3/15 2/18/15 0% TBD Conduct Informals 2/9/15 2/20/15 0% Ryan Zuck Informals Resolution 2/16/15 2/27/15 0% Ryan Zuck Project Completion 3/13/15 3/13/15 0% Melissa Baer Note: Staffing will be determined by availability based on commitments to other projects and may differ from the plan. All staff is subject to the approval of the Assessor.

CITY MANAGER’S MONTHLY REPORT OCTOBER 2014 City Manager’s Monthly Report, October 2014

Customer Services  In the month of October, we processed 4,536 credit card payments for the month totaling $1,038,991.48. Human Resources  Held diversity and harassment training. Library  572 attended 60 programs for adults.  742 attended 18 programs for teens.  872 attended 39 programs for children.  33 volunteers completed 322.5 hours of service.  202 attended 46 programs/classes coordinated through the Job Center. Public Works  Working on CIP and additional funding for future street program and other projects. 2 City Manager’s Monthly Report, October 2014

CUSTOMER SERVICES WORK ORDERS PROCESSED Extensions of Credit 3,000 400 316 308 292 2,500 2,161 300 259 244 2,018 2,053 239 2,000 1,919 1,809 1,882 1,776 1,855 214 198 202 211 208 1,613 188 177 1,515 200 1,386 1,399 1,366 1,500 100 1,000 500 0 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- 13 13 13 14 14 14 14 14 14 14 14 14 14 13 13 13 14 14 14 14 14 14 14 14 14 14 CUSTOMER PAYMENT USAGE CUTS FOR NON PAYMENT 80,000 $2,000,000 61,555 56,580 $1,600,000 60,000 $1,200,000 $971,312 40,000 22,628 23,449 $800,000 $684,400 20,000 9,193 9,184 7,718 $287,164 7,732 $400,000 $165,637 648 429 0 $- Drive-Thru Over the Mail, Drop Credit Cards Bank Drafts Window Counter Box October October FYTD15 FYTD14 2015 YTD 2014YTD 2014 2013 FY 2015 FY 2014 Major Program Updates Oct 2014 Oct 2013 Difference Year-to-Date Year-to-Date Number of Customers Served 20,125 19,755 370 88,564 90,974 Final Bills 777 676 101 3,059 2,960 Estimated Bills 175 163 12 780 672 Penalties Posted $ 27,509 $ 23,562 3,946 $ 78,343 $ 77,565 Extensions of Credit - Amount Extended $ 107,308 $ 107,065 244 $ 318,241 $ 363,206 Balance Transfers $ 5,314 $ 9,113 (3,800) $ 13,385 $ 21,367 Utility Collections $ 24,205 $ 26,647 (2,442) $ 90,896 $ 105,413 Special Assessments $ - $ - - $ - $ - Miscellaneous Billings $ 44,805 $ 277,567 (232,762) $ 259,303 $ 545,304 CNP through Disconnect Collars $ - $ 29 (29) - 123 Court Cases - - - - - Tampering's - - - - - Taxes Levied (includes carry forward) $ 861,931 $ 754,458 107,473 $ 10,929,717 $ 10,894,436 Billing Adjustments $ 215 $ 7,884 (7,669) $ 280,706 $ 7,548 Total Taxes Collected $ 185,546 $ 166,619 18,927 $ 10,533,823 $ 10,306,261 Taxes Outstanding $ 676,600 $ 595,723 80,877 $ 676,600 $ 595,723 Payments in Lieu $ - $ - - $ 284,800 $ 284,800 City Manager’s Monthly Report, October 2014 3

HUMAN RESOURCES Oct Nov Dec Jan Feb Mar April May June July August Sept Oct Category Total 13 13 13 14 14 14 14 14 14 14 14 14 14 * Caucasian 284 285 287 288 288 290 289 290 292 291 290 290 291 N/A * Minorities 56 55 56 57 57 58 58 58 58 58 58 61 61 N/A Hired 4 1 3 5 1 3 0 1 3 1 1 5 5 33 Terminated/Resigned/ 1 1 0 3 1 0 1 0 1 2 2 2 4 18 Retired/Other Transferred/Promoted 1 0 0 1 0 3 0 1 0 0 1 0 3 10 Jobs Posted 2 0 2 4 4 3 3 2 3 4 4 2 3 36 Workers Comp. Injuries 2 2 1 5 2 2 0 1 1 2 2 1 2 23 Workers Comp. Hours 110 48 120 116 0 128 125 51 130 86 160 51 22 1147 Insurance Claims 2 1 4 5 2 4 4 6 4 0 1 4 1 38 Full-time Employees: 332 Part-time Employees: 20 (4 Pitts Center, 1 Recreation, 13 Library, 1 Customer Service, 1 Central Services) -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Position Hired: Nursery Person II; Storekeeper/Buyer (part-time); Inspector I, Code Enforcement; SORE Officers (2) Transferred/Promoted: Inspector I to Inspector II, Fire Marshal’s office; Inspector I Code Enforcement to Inspector I Fire Marshal’s Office; Public Works Inspector II to Construction Manager Positions Posted: Evidence Technician, Assistant Library Director, Groundworker Position Resigned/Retired: Police Officer (2), Assistant Library Director, Mechanic I Recruitment Information (Positions closed in October) American Hispan- Asian/Pacific In Out Position Total Female Male Unknown Black White Indian/Alaskan Unknown ic Islander Dover Dover Native SORE Agents (Sex Offender 12 1 11 - 7 5 - - - - 5 7 Registry Agents) Police Evidence Technician 35 21 11 3 9 20 2 - 1 3 24 11 Groundworker (Electric) 44 - 44 - 29 14 1 - - - 15 29 Field Supervisor II (Grounds) 7 1 6 - 4 1 - - - 2 - 7 Unfilled/Open Positions by Department* Unfilled/Open Positions Oct Nov Dec Jan Feb Mar April May Jun July Aug Sept Oct By Department 13 13 13 14 14 14 14 14 e 14 14 14 14 14 Electric 5 5 5 5 5 5 5 5 5 4 5 5 5 Public Works 15 15 14 13 13 13 13 11 10 11 11 12 11 Police 1 1 1 0 1 0 1 1 1 0 2 2 0 All Other Departments 7.5 6.5 5 6 5 5 5 4 2.5 4 3.5 4.5 5 Totals 28.5 27.5 25 24 24 23 24 21 18.5 20 21.5 23.5 21 *Not used for Budgeting Purposes ² The following has been updated to reflected the Fiscal 2014-15 Budget Electric: Electrical Engineer, (3) Lineman 1st Class, Engineering & System Operations Superintendent Public Works: Utility Maintenance Mechanic II/Wastewater, Motor Equipment Operator III (Streets), (2) Motor Equipment Operators II (Grounds), Motor Equipment Operator III (Sanitation), Civil Engineer l, Field Supervisor II (Grounds), Environmental Scientist, Water Treatment Plant Operator, Mechanic I, Inspector II (Public Works) All Other Departments: Fire Dispatcher; Assistant City Manager; Residential Assessment Technician, (2) Customer Service Clerk II (part-time) Assistant Library Director Training Opportunities Provided: Providing Extraordinary Customer Service offered through NPELRA, three sessions offered total 32 employees attended; Enhancing Managerial and Communication Skills offered through EAP, one session offered 16 employees attended. 4 City Manager’s Monthly Report, October 2014

HUMAN RESOURCES continued Workers Comp Injuries 20 15 10 5 0 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- 13 13 13 14 14 14 14 14 14 14 14 14 14 Electric Public Works Police Others Electric: 0 Public Works: 0 Police: 2 All Other Depts.: 0 Turnover Statistics 2010 2011 2012* 2013 * 2014 Total Turnover % 5.57 6.75 11.00 10.91 4.59 Termination Turnover % 0.27 1.08 0.29 1.47 0 Resignation Turnover % 2.12 4.05 5.21 5.01 2.01 Retirement Turnover % 3.18 1.62 5.50 4.42 2.87 * Healthcare cost sharing implemented ** Healthcare cost sharing implemented for DOE Average Employees 2010 2011 2012* 2013* 2014 Total Number of Employees Separating from Service 21 25 38 37 16 Average Number of Full-time Employees 362 356 333 325 331 Average Number of Part-time Employees 16 15 12 14 18 * Healthcare cost sharing implemented City Manager’s Monthly Report, October 2014 5

INFORMATION TECHNOLOGY Service Requests Resolved Citizen Action Center - Customers w/ New Issues 200 188 170 150 165 164 164 130 150 110 120 116 121 113 113 111 101 90 160 100 70 122 130 112 54 108 50 87 84 92 50 73 30 55 57 55 55 10 0 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- 13 13 13 14 14 14 14 14 14 14 14 14 14 13 13 13 14 14 14 14 14 14 14 14 14 14 Programming Requests Completed Page Views - City of Dover Web Page 20 18 35,000 16 30,000 15 15 15 15 25,000 12 12 12 Pages Viewed 11 11 10 10 20,000 31,605 10 25,827 26,455 26,498 26,428 27,911 28,026 26,428 25,426 15,000 24,615 23,682 5 3 10,000 21,692 19,884 5,000 0 0 Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Oct- Nov- Dec- Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- 13 13 13 14 14 14 14 14 14 14 14 14 14 13 13 13 14 14 14 14 14 14 14 14 14 14 Current Performance Indicators Last Month Same Month Month Last Year iSeries Availability 100% 100% 100% Server Availability 100% 100% 100% AS/400 Connections (concurrent/authorized users) N/A N/A N/A PCs Supported 365 364 351 Scheduled PCs Replaced - - - Servers Supported 30 19 19 People Trained 15 11 16 Availability Statistics based on 7:00 AM until 5:00 PM Monday—Friday 6 City Manager’s Monthly Report, October 2014

LIBRARY Reference Transactions 1200 1000 800 600 400 200 0 Adult Teen Children Oct 14 Adults – 1,690 Teens – 446 Children – 687 Circulation Oct 14 FYTD 15 Oct 13 FYTD 14 Dover residents 21,113 90,085 22,905 90,133 Ebooks 1,922 7,637 1,369 5,344 Kent residents* 14,026 58,990 15,790 67,033 Non-county residents 2,430 8,772 2,249 10,308 Registrations Dover residents 340 1,623 435 1,736 Kent residents* 43 193 38 466 Non-county residents 2 25 6 43 Other Visiting Patrons 29,429 111,628 48,515 134,620 Meeting Room Usage 2,044 6,662 2,824 8,890 Photocopier Usage 1,246 4,420 1,215 5,873 Computer Printing Usage 3,363 12,090 3,091 11,664 Computer Users 5,107 19,988 5,126 20,476 Wireless Computer Users 1,742 6,904 1,196 5,088 Holds (Total) 6,825 28,304 6,698 29,702 *Breakout of Kent County Residential Statistics Circulation Registrations Harrington: 205 Harrington: 4 Milford: 119 Milford: 2 Smyrna: 818 Smyrna: 7 Outside City Limits: 12,884 Outside City Limits: 30 Total Registered Users: (Card Holders) City: 25,392 Kent County: 12,923 Outside Kent County: 1,021 Other Points of Interest: Inter/Interlibrary: 94 items loaned out Technical services: 3,110 items added 50 items borrowed 243 items deleted Volunteers: 322.5 hours of service completed City Manager’s Monthly Report, October 2014 7

PUBLIC WORKS Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Emerald Pointe Eden Hill (Residential) Patriot Village Clearview Meadows Village of Cannon Mill Sanitation Monthly Total Refuse (Tons) Sanitation Hours 1,500 927 895 1000 1,000 855 875 873 835 827 834 848 777 673 679 699 582 559 539 530 500 50 0 359 383 263 171 173 146 146 127 146 171 168 205 166 151 166 42 40 - 0 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Bulk Collection Mechanized Hand Trash Container 13 13 13 14 14 14 14 14 14 14 14 14 14 Collection Collection Repair/Delivery Bulk Automated Oct 14 Oct 13 OCTOBER 14 FYTD 15 OCTOBER 13 FYTD 14 Trips to DSWA Sandtown Landfill 195 759 236 918 Total Tonnage to DSWA 1,013.97 4,092.62 1,117.91 4,642.06 90-Gallon Containers Delivered 36 157 24 79 300-Gallon Containers Delivered 3 26 14 16 Total Man Hours-containers Delivered 42 159 40 154 CURBSIDE RECYCLING TOTAL # OF TOTAL # OF STATS HOUSEHOLDS ACCOUNTS WEIGHT/LBS. AVE. LBS. COLLECTED October 2014 20,463 9,003 304,600 14.68 8 City Manager’s Monthly Report, October 2014

PUBLIC WORKS continued Streets OCTOBER 14 FYTD 15 OCTOBER 13 FYTD 14 Signed Installed 17 148 27 118 Signs Repaired 17 47 15 53 Curbs Painted Yellow (feet) 0 1,306 174 5,609 New Post Installed 2 31 5 24 Storm Catch Basins Repaired 4 13 0 1 Storm Catch Basin Repairing (Hrs.) 14 65 0 1 Storm Catch Basins Cleaned 30 130 304 361 Storm Catch Basins Cleaning (Hrs.) 12 66 76 187 Hot Mix Patching (Tons) 0 1 0 236 Hot Mix Patching (Hrs.) 0 0 0 283 Cold Mix Patching Hrs.) 4 12 33 197 Concrete Work (Hrs) 18 209 108 273 Concrete Patching (Cubic Yards) 0 21 0 0 Ditch Work (Hrs). 29.0 60 14 90 Street and Alley Maintenance (Hrs) 96 264 184 696 Street Sweeping (Miles) 287 5,192 703 5,092 Street Sweeping (Cubic Yards) 126 1,302 184 1,030 Leaves Collected (Cubic Yards) 1,038 1,038 1,300 1,300 Leaf Collection (Miles) 435 435 1,358 1,358 Grounds Total Work Orders = 12 General = 7 Arborist = 15 Arborist Crew OCTOBER 2014 OCTOBER 2013 Trees Trimmed 15 27 Trees Removed 12 15  Winterized the irrigation systems including the Library root garden.  Began working on the Christmas lights.  Worked two days on the alleys in Edgehill area. Beautification Crew  Began pulling annual beds to get ready for planting tulips and other bulbs.  Took the hanging baskets down.  Checked in the bulb order at the Warehouse.  Added the leaf compost to annual beds that needed it.  Began planting bulbs after edging, tilling and raking. Mowing Crew  Most of the mowing ended around October 22nd.  Hauled 8 pickup loads of leaf compost to flower beds to till in before planting bulbs.  Began planting bulbs in the flower beds. City Manager’s Monthly Report, October 2014 9

PUBLIC WORKS continued Geographic Information Systems (GIS)  Created and printed various posters for Economic Development Office, Public Works and Dover Public Library.  Created and exported various reports for Public Works and Planning & Inspections..  Worked on creating the Downtown Development District Boundary with Planning Director.  Converted multiple documents from PDF to Word and vice versa for various members of the Public Works Department.  Created a Leaf Zone Pickup Status layer that is updated daily to show progress throughout the week  Created more ArcGIS Online maps for Internal & External use and put them on the ArcGIS Online City of Dover Map Portal.  Created an Operations Dashboard to track various aspects of Concrete Sidewalk Repairs.  Worked with Kent County to acquire Parcel Annotations for our maps.  Created and maintained various GIS layers such as Parcels, Rentals, Curbside Recycling, Fleet Maintenance, Trash Notices, Stump Removal, Concrete & Hotmix, etc.  Created and printed various maps for the Public Works, Planning & Inspections, City Manager’s Office, Tax Assessor’s Office and Economic Development. Fleet and Facilities Management Fleet Maintenance PM Work Orders Completed: 25 Number of Tire Repairs: 12 Number of Road Repairs: 12 Other Work Orders: 58 Repair Hours: 164 Road Repair Hours: 12 Total Work Orders: 83 Fabrication Hours: 15 Misc. Hours: 4 PM Hours: 138 # Of Scheduled PM’s: 19 # Of Scheduled PM’s Completed: 13 Major Program Updates MEASURE October 2014 October 2013 DIFFERENCE 13 out of 19 68.42% Fleet - Scheduled Preventative Winter is upon us and vehicles are destined Maintenance appointments be- 27 out of 28 to have problems as the temperatures drop. - 28.01 % ing kept (Quantity and Percent- 96.43% If you have noticed problems with your vehi- age) cle and haven’t made time to schedule for repairs, now is the time. Facilities Maintenance Facilities - Routine work orders 24 out of 24 32 out of 32 completed within 5 days -0% 100 % 100% (Quantity and Percentage) Facilities - Emergency work or- 8 out of 8 1 out of 1 ders completed within 2 days -0 % 100 % 100 % (Quantity and Percentage) 10 City Manager’s Monthly Report, October 2014

PUBLIC WORKS continued Water/Wastewater ENGINEERING SUMMARY Major Program Updates OCTOBER 2014 OCTOBER 2013 DIFF FY15 YTD FY14 State and Federal Violations 0 violations 0 violations - - - Water Quality Complaints 13 10 +3 57 41 Plan Review Completed Within 141 plans 13 plans +1 43 36 30 days of Submission 100% 100% OPERATIONAL SUMMARY Task OCTOBER 14 OCTOBER 13 CURRENT FY Water Production - Daily Average 4,290,065 4,309,774 579,156,000 Average Field Response Time (goal is <30 minutes) 17.16 18.06 18.00 Water Mains Repaired 1 1 2 Water Service Lines Repaired 2 0 7 Wastewater Mains Repaired 1 0 1 Wastewater Service Lines Repaired 2 0 2 Sewer Lines Flushed - linear feet 47,561 82,066 562,144 Sewer Mains Videoed -linear feet 129 2,102 361 Total Fire Hydrants in Service 1,820 1,807 1,820 Total Water Meters in City Distribution System 14,260 14,159 14,260 City Manager’s Monthly Report, October 2014 11

PUBLIC UTILITIES Electric System Peak Total System Load 200 100,000 152.7 158.2 152.4 73,066 69,215 135.4 66,408 65,617 128.14 80,000 63,151 59,792 60,375 123.6 118.24 57,155 58,463 56,064 150 55,369 55,747 105.94 108.35 106.4 104.9 51,922 99.89 96.14 60,000 100 40,000 50 20,000 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct 13 13 13 14 14 14 14 14 14 14 14 14 14 13 13 13 14 14 14 14 14 14 14 14 14 14 Outages Customers of Gained/Lost 35 3,000 50 2,500 39 25 40 Customers 2,000 Outages 15 1,500 30 1,000 18 20 15 5 11 500 10 5 5 5 7 4 3 4 4 4 -5 Oct Dec Feb Apr Jun Aug Oct 0 0 13 13 14 14 14 14 14 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Outages Customers 13 13 13 14 14 14 14 14 14 14 14 14 14 Outages: 1 Customers: 1 Electric Monthly Outage Report The annual outage goal will be less than 295 Controllable Outages Average Response Time minutes per customer, which is a Delaware Annual goal is less than 40 Goal is less than 30 minutes Standard. This will be measured by calculating the System Average Interruption Duration Index. Month Year-to-date Month Year-to-date FY 15 YTD FY 14 FY 13 1 15 7.0 Minutes 20.61 Minutes 53.54 50.74 54.53 OCT 15 OCT 14 FY15 YTD PROGRAM UPDATES Tree Trimming 428 224 1425 Number of Oil Releases 0 1 2 Lost Time Accidents – All Electric Utility Divisions 0 1 0 New Services 4 4 23 Major Goals Completed in the Past Two Months 12 City Manager’s Monthly Report, October 2014

City Planner’s Monthly Report Planning, Inspections & Recreation OCTOBER 2014 Planning, Inspections & Recreation Highlights  Noodles & Company—Opened a Dover location at 1037 North DuPont Highway.  Recreational Needs Assessment - Our final workshop was more successful in bringing out Council and members of the public. Survey was concluded on October 15th, with 506 surveys completed. Staff is now working to compile the data for reporting purposes.  Velvet L. Bowen was hired as a Inspector I/Code Enforcement Officer effective October 27, 2014. Personnel and Training  Job Shadowing—In an effort to learn more about how the City of Dover works, Staff has been par- ticipating in a Job Shadowing program. Ann Marie Townshend shadowed Perry Sammons of the Sanitation Division of the Public Works Department on October 16, 2014.  Jason Osika was promoted from Inspector I/Deputy Fire Marshal to Inspector II/Deputy Fire Marshal effective October 27, 2014.  Matthew Brown was transferred from Inspector I/Code Enforcement Officer to Inspector I/ Deputy Fire Marshal effective October 27, 2014.  Wayne Voshell attended training sessions of “Providing Extraordinary Customer Service” and “Enhancing Managerial Interpersonal Skills.”  Planning Staff (Ann Marie, Dawn, Bill and Tracey) attended the DE/MD APA Regional Conference in Newark, Delaware on October 28th and 29th, 2014 learning about various planning and development related projects and activities in the region.

Planning, Inspections & Recreation Revenue FY '15 Budget FY '15 Actual (YTD) Revenue Stream LOOKING FORWARD ….. Business License $1,460,000 $ 1,382,879 95% The following activities are Trailer License $23,000 $ 18,038 78% planned for November and Building Permits $565,000 $ 198,837 35% will be reported in the Cert. of Occupancy $6,200 $ 2,960 48% November Monthly report: Public Occupancy $10,000 $ 800 8%  Youth Basketball Sign Ups Lodging House $16,000 $ 483 3%  Air Conditioning at JWP Plumbing/Heating/Air $75,000 $ 20,488 27% Sprinkler $35,000 $ 7,224 21% Rental Inspection Fee $345,000 $ 6,704 2% Miscellaneous $30,000 $ 15,410 51% Fire Protection Fees $31,000 $ 14,235 46% Vacant Building Reg. $60,000 $ 81,233 135% Total P&I Revenue $2,656,200 $ 1,749,290.85 66% Recreation $148,800 $ 34,656 23% PLANNING OFFICE The Planning Office is part of the review process for certain types of construction activity permits (Building Permits, Sign Permits, etc.) and Certificate of Occupancy permits. For October 2014, Planning Staff was involved with review of 77 Permits and 18 Certificates of Occupancy permits (2014 calendar year total of 825 Permits and COs compared to 774 for 2013). Planning Staff also reviews new applications for Business Licenses and Rental Dwelling Permits. COMPREHENSIVE PLAN IMPLEMENTATION Planning Staff continues to focus on the various implementation items identified in the 2008 Comprehensive Plan as amended.  On-going efforts of the Planning Office include research for future ordinance amendments.  The Planning Office is also involved in the following studies and projects: City Recreational Needs As- sessment, Restoring Central Dover Community Plan, and Transportation Improvement Districts.  Staff is working on gathering the resume information for the Certified Local Government (CLG) appli- cation from the Historic District Commission members.  The Planning Office worked extensively on the research, data gathering, and preparation of the applica- tion for the application for the Delaware Downtown Development Districts program. The GIS Division also assisted in the development of maps for the application.

 On October 27, 2014 City Council adopted Resolution #2014-13 in support of the Application for Desig- nation as a Downtown Development District. The Application from the City of Dover was submitted to the State to meet the November 1st filing deadline.  Ordinance #2014-18 with Staff Amendment #1 was adopted by City Council on October 27, 2014. This series of Text Amendments to the Zoning Ordinance for the Planning Neighborhood Design Option pro- visions relates to buffers and bulk standards. The requirement for a forty (40) foot perimeter buffer for the development was eliminated and the setback requirements were revised for certain housing unit types. (MI-14-12)  Ordinance #2014-20 was adopted by City Council on October 8, 2014. This Text Amendment to the Zoning Ordinance pertains to the Site Development Plan review procedures as related to increases in im- pervious surfaces. (MI-14-14)  Planning Staff attended the Delaware Population Consortium meeting on October 16 and the DPC Annu- al Meeting on October 30, 2014. . The Consortium, following review population and demographic adopted the yearly projections for each county and selected municipalities including Dover. The Popula- tion Projection Series covers 2010-2040. The DPC estimates the population of Dover to be 37,540 peo- ple (as of July 1, 2014). New Dover High School Project (C-10-05/S-11-18) Construction activities related to completing the site improvements continued in October at the new Dover High School project site. Temporary Certificates of Occupancy with conditions and limitations on the authorized use of the high school building and the stadium and athletic field areas were extended through November 15, 2014. The TCO are expected to be extended through the end of the calendar year as construction activity continues with the site areas of the campus. A project coordination meeting is scheduled for November 6, 2014 with the District, City Departments, and State agencies involved in the construction process. Staff will conduct the next series of inspections in December. Project work remains for the baseball/softball field areas, eastern areas of the site, tree plantings, and other site stabilization work. Construction Activity  For the Leander Lakes Apartments project, site work continues on the stormwater management ponds and site grading for the 240 unit apartment complex to be located south of Forrest Avenue/Route 8 and west of Dover High Drive. The project also includes the construction of the next segment of Dover High Drive to connect to Tribbitt Street. Building Permits (Foundation only) were issued for two apartment buildings and a Building Permit was issued for the Community Center building in October.  A Pre-Construction Meeting with City Staff was held on October 9, 2014 for the New Showroom and Service Building for Winner Ford at 591 South DuPont Highway (Site Plan S-14-02). Demolition and Building Permits for the project were also issued in October.  The Planning Staff continues to participate in bi-weekly coordination conference calls with Calpine re- garding the Garrison Energy Center project at 450 Garrison Oak Drive (Lot 7 of the Garrison Oak Tech- nical Park). The project construction is well underway for the Garrison Energy Center Phase 1(S-12-17). The Planning Office is awaiting resubmission of the Administrative Site Plan (S-14-20) for the addition of a Fuel Oil Tank; the proposal remains under review with the technical review agencies.  Site construction activities continue at the Uzin Utz Manufacturing facility at 200 Garrison Oak Drive (Lot 12 of the Garrison Oak Technical Park. (S-13-20) A variance regarding fence height was approved by the Board of Adjustment in October (V-14-12).

BOARD AND COMMISSION ACTIVITY Planning Commission The Planning Commission did not met on October 20, 2014. The next Planning Commission meeting is scheduled for November 17, 2014. Board of Adjustment The Board of Adjustment met on October 15, 2014. The next regular scheduled meeting of the Board of Adjustment is scheduled for November 19, 2014. The following applications were considered:  V-14-11 Variance at 1084-1086 South State Street—Variance approval was granted by the Board of Adjustment for parking as it relates to the maximum al- lowed parking for the proposed use.  V-14-12 Variance at 200 Garrison Oak Drive—Variance approval was grant- ed by the Board of Adjustment to specifically allow a 6 foot (in height) fence to be built in the front yard of the property and that the variance also include, that the fence can be located up to including 20 feet into the setback or 40 feet from the property line.  V-14-10 Appeal Application at South Side of Lafferty Lane—At the request of the applicant, the Board of Adjustment deferred consideration of the appeal from the October 15, 2014 meeting to the November 19, 2014 meeting. Historic District Commission The Historic District Commission did not met on October 16, 2014. The next Historic District Commission meeting is scheduled for November 20, 2014.

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG FY14 Projects  Homeownership Assistance Program Five (5) clients have been approved for the Dover First Start Program and are mortgage ready. Each cli- ent has been approved for $20,000 in down payment assistance to purchase eligible properties in the City of Dover. Two (2) clients have purchased properties using the Dover First Start Program and three (3) clients are mortgage ready and preparing to go under contract.  Dover Interfaith Mission for Housing CDBG funds will be used for operations costs for the shelter.  NCALL Research CDBG funds will be utilized for pre-purchase homeownership counseling services for up to ten (10) Dover residents.  Elizabeth W. Murphey School CDBG funds will be used for the roof replacements for one building on the campus that services children that are at risk for homelessness. This project is currently under bid review.  Restoring Central Dover Initiative The Draft Plan has been submitted to the Steering Committee for review and comments.  Five (5) Year Consolidated Plan 2015-2019 The City’s Planning Office has collaborated with Delaware State Housing Authority, New Castle County and the City of Wilmington to conduct statewide public hearings to determine the community development needs throughout the State. The public hearings have been scheduled for early November and will be moderated by the consulting firm Mullin and Lonergan.

Dangerous Buildings, Vacant Buildings & Demolitions  200 N. West Street—The owners met with City Staff and have obtained a renovations per- mit. To date, the exterior of the property has been maintained, with some minor interior work occurring.  409 South DuPont Highway—Notice was sent to the owner to have repairs made or the property will go forward to City Council on April 14, 2014 to have Council declare it dan- gerous. The owner of the property has obtained a structural engineer’s report and has sub- mitted plans to renovate the structure.  640 Nimitz Road—15 day notice sent to owners to repair or demolish the structure by June 8, 2014. On June 25th, Council declared the structure dangerous and ordered the property owner to repair or demolish the structure by July 25, 2014. The Demolition bid has been awarded to Gateway Construction. The abatement of the asbestos will occur in October, with demolition occurring together.  238 N. New Street— The demolition of the home was completed.  803 Westview Terrace—A lien search has been ordered for the property. Notice sent to all lien holders to make the pool safe or the City will have it demolished. On August 25th, the Dover City Council declared the pool dangerous and ordered it repaired or demolished by September 25, 2014. Carrington Mortgage gained control of the property in October and had the pool made safe and brought it into code compliance.  231 Mifflin Road—A lien search has been ordered for the property. Notice sent to all lien holders to make the pool safe or the City will have it demolished. On August 25th, the Dover City Council declared the pool dangerous and ordered it repaired or demolished by September 25th. No repairs have been made, the City is proceeding with bids for demoli- tion. Carrington Mortgage gained control of the property in October and has ordered that the pool be made safe and brought into code compliance. Staff will re-check in Novem- ber.  1370 College Road—The property was presented to The Dover City Council on October 25, 2014 as a dangerous building with the recommendation to have the structure demol- ished. The owners of the property appealed before City Council that they wished to keep the property and were willing to make all necessary repairs. City Council agreed with the homeowners and gave them 6 months to make repairs.  Vacant Buildings—During the month of October, twenty eight (28) additional buildings were registered as vacant, and $3,500.00 in vacant building registration fees were collect- ed.

Code Enforcement Activity—OCTOBER Case Type # cases current # cases % staff initiated % staff initiated month YTD current month YTD No valid Rental Permit 1 148 100% 96% No valid Building Permit 5 74 78% 69% Tall grass and weeds 22 920 73% 85% Unregistered vehicle 2 28 100% 86% Abandoned vehicle 10 84 50% 74% Annual Housing Inspection 18 290 78% 86% Property Maintenance – 8 502 38% 75% Exterior Electric Termination 28 266 89% 95% Dover Code of Ordinances 47 608 64% 69% Zoning 6 96 67% 73% Total Cases 147 3016 Total # of Inspections For 296 Month

Fire Marshal’s Office, Building Inspections & Licensing Summary LIFE SAFETY Inspections OCT 14 FYTD 15 OCT 13 FYTD 14 Annual Fire/Life Safety Inspections 14 199 65 442 Fire/Code/DCO Complaints 41 280 17 515 Inspection Deficiencies from AFI 30 416 30 310 C/O & Acceptance Tests 12 39 7 73 Administrative Walk Thru 8 31 - - Accidental $10,000 $49,500 $6,000 $142,450.00 Incendiary $10,000 $100.00 $0.00 $44,600.00 Undetermined $0 $0 $50,000 $271,000.00 PERMITTING AND LICENSING Permits Issued OCT 14 FYTD 15 OCT 13 FYTD 14 Administrative Permit 3 23 1 4 Building Addition/Renovation Permits 47 353 49 167 Building Permits 21 161 18 64 Demolition Permits 5 49 5 21 Fence Permits 7 101 9 33 Fire Prevention Permits 8 67 13 44 Mechanical Permits 43 253 21 89 Plumbing Permits 38 227 29 127 Sign Permits 9 183 33 345 Swimming Pool Permits 0 14 1 6 Business Licenses 72 2349 47 1209 Merchant Licenses 5 391 7 276 Contractor Licenses 46 1323 32 785 Lodging House Licenses 0 45 2 2 Mobile Homes 60 405 87 286 Public Occupancy 17 358 6 26 Rental Dwelling 71 3024 21 99 BUILDING INSPECTIONS Inspections OCT 14 FYTD 15 OCT 13 FYTD 14 Building 410 1417 384 1322 Plumbing/Mechanical 271 1021 350 1214 Certificate of Occupancy 18 58 18 53

Fire Marshal’s Office—At a Glance City of Dover Fire Marshal’s Office had a busy month handling various fire related incidents; Major Incidents included two subjects being arrested for fire related offenses ranging from Arson 1st to Reckless Burning and a third inci- dent involving a subject receiving 1st degree burns. Great Job Staff! Recreation Division Enrollment Summary October 2013 verses October 2014 300 250 200 150 FY14 100 50 FY15 0 General RecreationSports Trips Leagues Category FY14 FY15 General Recreation 96 52 Sports 55 67 Trips 0 0 Leagues 280 255 Camps n/a n/a

Revenue Breakdown: October 2014 verses October 2013 General Recreation General Recreation Sports Sports Trips Trips Leagues Leagues Building & Field Rentals Building & Field Rentals Camps Camps General Recreation 1,682.50 General Recreation 2,673.50 Sports 735.00 Sports 885.00 Trips 1,295.00 Trips 1,227.00 Leagues 2,390.00 Leagues 1,550.00 Building & Field Rentals 517.50 Building & Field Rentals 180.00 Camps 0 Camps 0

John W. Pitts Recreation Center – OCTOBER 2014 Total Program Attendance Facility Usage By The Hour 14,000 1,000 12,000 800 10,000 8,000 600 6,000 400 4,000 200 2,000 0 0 Oct 13 Oct 13 Nov 13 Nov 13 Dec 13 Dec 13 Jan 14 Jan 14 Feb 14 Feb 14 Mar 14 Mar 14 Apr 14 Apr 14 May 14 May 14 June 14 June 14 July 14 July 14 Aug 14 Aug 14 Sept 14 Sept 14 Oct 14 Oct 14 Facility Usage By The Hour OCT 14 FYTD 15 OCT 13 FYTD 14 Open Gym 533 1,601.5 595.5 1,690 Fitness Classes 37.25 172 62 190.5 Leagues 30 146 24 125 Camps 0 731.5 0 555 Sports Classes 20.5 81.5 13.5 53.5 Meetings & Rentals 15.5 113 8.5 40 Enrichment Classes 2 2 7 20.5 Total Facility Usage Hours 638.25 2,847.5 710.5 2,674.5 Daily Program Attendance** OCT 14 FYTD 15 OCT 13 FYTD 14 Total 1,415 9,718 1,428 7,418 Open Gym 438 1,271 472 1,194 Fitness Classes 272 1,117 330 1,027 Leagues 300 3,910 400 3,156 Camps 0 1,141 0 1,308 Sports Classes 273 730 145 326 Meetings & Rentals 124 1,541 71 370 Enrichment Classes 8 8 10 37 Since our opening in late April 2008, we have had 329,052 guests at the John W. Pitts Recreation Center. September Open Gym Registrations and Packages Sold Packages Sold: OCT MTD YTD FYTD Daily: 16 $48 42 $126 Individual Quarterly: 0 $0 2 $30 Individual Annual: 0 $0 1 $50 Family Quarterly: 0 $0 1 $30 Family Annual: 0 $0_ 0 __ $0__ Revenue: $48 $236

CITY OF DOVER FINANCE AND PROCUREMENT & INVENTORY DEPARTMENTS OCTOBER 2014 - MONTHLY BUDGET REPORTS PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL FREE TO CONTACT THE FINANCE DEPARTMENT.

CITY OF DOVER ACTIVITY REPORTS OCTOBER 2014 SSS FINANCE DEPARTMENT ACTIVITY LEVELS FY14 YTD FY15 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 2,107 2,475 Total Amount of All Deposits $ 48,115,598 $ 43,914,041 PAYROLL Hours % Amount Hours % Amount Gross wages per registers 257,584 100.0% $ 6,033,040 298,260 100.0% $ 6,966,025 Wages and Hours Worked Regular 216,584 84.1% $ 4,690,982 244,607 82.0% $ 5,331,746 All over time 12,176 4.7% $ 521,969 11,915 4.0% $ 497,528 Other Paid or Unpaid Wages and Hours Vacation 16,889 6.6% $ 447,935 19,047 6.4% $ 510,964 Sick 5,087 2.0% $ 129,639 7,448 2.5% $ 190,344 Terminal Leave - Retiree Vacation/Sick Payout 797 0.3% $ 21,341 4,809 1.6% $ 142,936 Comp Time 2,593 1.0% $ 72,756 3,229 1.1% $ 90,604 Personal 353 0.1% $ 9,343 412 0.1% $ 12,112 Leave Without Pay 1,626 0.6% $ - 1,265 0.4% $ - Other (description below) 1,481 0.6% $ 139,073 5,539 1.9% $ 189,791 Other includes: pay adjustments, military differential pay, training, committee meetings, worker compensation tracking/adjustments, etc. Other Activity Number of Pay Periods 8 9 Number of Payroll Checks & Direct Deposits Issued 2,856 3,331 Number of Pension Checks Issued 1,035 1,014 Total Pension Benefits Paid - Defined Benefit Plan $ 1,735,259 $ 1,730,410 ACCOUNTS PAYABLE Number of Check Vouchers 1,944 1,977 Number of EFT Vouchers 674 750 Vouchers Dollar Amount Disbursed $ 24,719,690 $ 23,904,741 PROCUREMENT & INVENTORY ACTIVITY LEVELS Contingency & Warehouse Stock $2,700,000 $2,600,000 $2,500,000 Total Dollar Value $2,400,000 $2,300,000 $2,200,000 $2,100,000 $2,000,000 Series1 Series2 Value: $2,544,289 Line Items: 1,443 Fuel Use Unleaded: 11,410.8 gallons Diesel: 7,071.0 gallons Total Cost: $ 49,828

City of Dover Finance Department Monthly Report – October 2014 General Fund Summary Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ 3,393,000 $ 3,393,000 $ - $ 3,393,000 0.0% Revenues Court of Chancery Fees 1,023,000 1,023,000 262,080 760,920 25.6% Fines & Police Revenues 1,288,800 1,288,800 380,139 908,661 29.5% Franchise Fees 636,000 636,000 83,200 552,800 13.1% Grants 623,500 623,500 - 623,500 0.0% Intrafund Services 4,863,000 4,863,000 1,530,763 3,332,237 31.5% Library & Recreation Revenues 670,400 670,400 301,897 368,504 45.0% Licenses & Permits 2,814,200 2,814,200 1,873,998 940,202 66.6% Property Taxes (Includes BID Revenue) (1) 11,099,200 11,099,200 11,098,286 914 100.0% Miscellaneous Revenues 93,900 93,900 16,765 77,135 17.9% Sanitation Revenues 2,595,600 2,595,600 860,481 1,735,119 33.2% Garrison Farm Rent Revenue 101,400 101,400 61,939 39,461 61.1% Transfers-In from Special Funds & Utilities Municipal Street Aid Fund 663,900 663,900 - 663,900 0.0% Civil Traffic Penalties 500,000 500,000 146,853 353,147 29.4% Transfer Taxes 1,250,000 1,250,000 902,786 347,214 72.2% Verizon, Contingency and CI Reserves 4,000 4,000 - 4,000 0.0% Police Grants 124,000 124,000 34,888 89,112 28.1% Water/Wastewater Fund 500,000 500,000 125,000 375,000 25.0% Electric Fund 10,000,000 10,000,000 2,500,000 7,500,000 25.0% Total Revenues 38,850,900 38,850,900 20,179,075 18,671,826 51.9% Total Beginning Balance & Revenues $ 42,243,900 $ 42,243,900 $ 20,179,075 $ 22,064,826 47.8% Expenditures City Clerk & Council $ 489,800 $ 489,800 $ 150,293 $ 339,507 30.7% Mayor, City Manager & Human Resources 1,047,100 1,047,100 281,658 765,442 26.9% Police & Police Extra Duty 14,698,600 14,698,600 4,768,493 9,930,107 32.4% Public Services 4,551,700 4,551,700 1,431,250 3,120,450 31.4% Engineering 192,600 192,600 21,545 171,055 11.2% Procurement & Inventory, Facilities Mgmt., Vehicle Maint. 1,990,100 1,990,100 661,251 1,328,849 33.2% Planning & Inspections 2,192,400 2,192,400 670,950 1,521,450 30.6% Finance, Info Tech & Customer Services 2,716,100 2,716,100 940,851 1,775,249 34.6% Library & Recreation 2,099,500 2,099,500 712,851 1,386,649 34.0% Fire Department 716,100 716,100 261,151 454,949 36.5% Assessor 309,500 309,500 72,760 236,740 23.5% Contribution to DDP 70,000 70,000 17,500 52,500 25.0% Miscellaneous Grant Expense 25,000 25,000 - 25,000 0.0% Other Employment Expenses 500,000 500,000 - 500,000 0.0% Insurance 724,800 724,800 167,108 557,692 23.1% OPEB - Retiree’s Health Care Contribution 1,636,500 1,636,500 - 1,636,500 0.0% Police Pension Trust Contribution - State Grant 500,000 500,000 - 500,000 0.0% Appropriation to Police Pension Fund 655,000 655,000 - 655,000 0.0% Street Lights 774,500 774,500 260,450 514,050 33.6% Debt Service 708,600 708,600 458,176 250,424 64.7% Transfers Out Capital Projects Fund 2,196,000 2,196,000 1,049,000 1,147,000 47.8% Total Expenditures 38,843,900 38,843,900 11,925,848 26,918,052 30.7% Budget Balance - Working Capital 3,400,000 3,400,000 - 3,400,000 0.0% Total Budget Balance & Expenditures $ 42,243,900 $ 42,243,900 $ 11,925,848 $ 30,318,052 28.2% Reserve Balances Contingency $ 467,900 $ 467,900 $ 467,547 (1) Property Taxes are the taxes billed and not cash received. The outstanding receivable balance as of 10/31/14 is $454,184 as compared to $591,846 in October 2013.

City of Dover Finance Department Monthly Report – October 2014 Water/Wastewater Fund Summary Revised 33% Budget Budget YTD Balance Budget Beginning Balance - Water $ 658,400 $ 658,400 $ - $ 658,400 0.0% Beginning Balance - Wastewater $ (98,500) $ (98,500) $ - $ (98,500) 0.0% Beginning Balance - Kent County Treatment $ 155,000 $ 155,000 $ - $ 155,000 0.0% 714,900 714,900 - 714,900 0.0% Revenues Water Fees 4,616,400 4,616,400 1,754,998 2,861,402 38.0% Wastewater Fees 3,706,800 3,706,800 1,309,184 2,397,616 35.3% Kent County Treatment Fees 2,902,600 2,902,600 1,058,833 1,843,767 36.5% Ground Water Inflow Adjustment 1,862,500 1,862,500 618,775 1,243,725 33.2% Water Tank Leases 331,900 331,900 66,719 265,181 20.1% Miscellaneous Service Fee 179,600 179,600 24,615 154,985 13.7% Impact Fees - Water 472,700 427,900 105,000 322,900 24.5% Impact Fees - Wastewater 427,900 472,700 93,100 379,600 19.7% Total Revenues 14,500,400 14,500,400 5,031,224 9,469,176 34.7% Total Beginning Balance & Revenues $ 15,215,300 $ 15,215,300 $ 5,031,224 $ 10,184,076 33.1% Expenses Water/Wastewater Operating Divisions Engineering & Inspection $ 500,900 $ 500,900 $ 124,813 $ 376,087 24.9% Water 485,300 485,300 121,958 363,342 25.1% Water Treatment Plant 1,576,900 1,576,900 470,396 1,106,504 29.8% Wastewater 974,100 974,100 248,657 725,443 25.5% Construction 252,500 252,500 78,701 173,799 31.2% Kent County Treatment 3,655,000 3,655,000 1,286,734 2,368,266 35.2% Intrafund Service Fees 1,354,900 1,354,900 428,255 926,645 31.6% OPEB - Retiree's Health Care Contributions 200,000 200,000 50,000 150,000 25.0% Debt Service 1,152,000 1,152,000 279,573 872,427 24.3% Other Employment Expenses 17,700 17,700 - 17,700 0.0% Transfers Out General Fund 500,000 500,000 125,000 375,000 25.0% Water I & E Fund 1,200,000 1,200,000 - 1,200,000 0.0% Wastewater I & E Fund 1,800,000 1,800,000 - 1,800,000 0.0% Total Expenses 13,669,300 13,669,300 3,214,087 10,455,213 23.5% Budget Balances Budget Balance - Working Capital - Water 1,020,100 1,020,100 - 1,020,100 0.0% Budget Balance - Working Capital - WW (739,200) (739,200) - (739,200) 0.0% Budget Balance-Working Capital - KSA 1,265,100 1,265,100 - 1,265,100 0.0% Total Budget Balances 1,546,000 1,546,000 - 1,546,000 0.0% Total Budget Balances & Expenses $ 15,215,300 $ 15,215,300 $ 3,214,087 $ 12,001,213 21.1% Reserve Balances Contingency-Water $ 107,700 $ 107,700 $ 104,799 Contingency-Wastewater $ 194,800 $ 194,800 $ 189,503 Impact Fee Reserve - Sewer $ 1,552,300 $ 1,552,300 $ 2,778,062 Impact Fee Reserve - Water $ 203,900 $ 203,900 $ 200,294 Bond Coverage Ratio (Covenant 1.20) 4.29 4.29 5.48

City of Dover Finance Department Monthly Report – October 2014 Electric Revenue Fund Summary Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ 9,253,600 $ 9,253,600 $ - $ 9,253,600 0.0% Revenues Sales to Customers 78,043,000 78,043,000 27,647,151 50,395,849 35.4% Utility Tax 1,296,900 1,296,900 460,049 836,851 35.5% Weyandt Hall Rents 200,000 200,000 48,855 151,145 24.4% Miscellaneous Revenues 754,600 754,600 294,632 459,968 39.0% Interest Earned 12,000 12,000 1,538 10,462 12.8% Transfer from Rate Stabilization 2,000,000 2,000,000 - 2,000,000 0.0% Total Revenues 82,306,500 82,306,500 28,452,225 53,854,275 34.6% Total Beginning Balance & Revenues $ 91,560,100 $ 91,560,100 $ 28,452,225 $ 63,107,875 31.1% Expenses Power Supply & Generation Hedged Energy $ 21,823,000 $ 21,823,000 $ 9,942,829 $ 11,880,171 45.6% Power Supply Management 996,000 996,000 332,000 664,000 33.3% Capacity Charges 9,958,900 9,958,900 3,206,436 6,752,464 32.2% Dover Sun Park Energy 2,067,600 2,067,600 633,004 1,434,596 30.6% Solar Renewal Energy Credits 378,600 378,600 138,676 239,924 36.6% PJM Charges - Energy 11,499,800 11,499,800 2,249,406 9,250,394 19.6% PJM Charges - Transmission & Fees 7,234,100 7,234,100 1,858,411 5,375,689 25.7% Total Power Supply 53,958,000 53,958,000 18,360,762 35,597,238 34.0% Plant Operations 6,141,100 6,141,100 2,081,840 4,059,260 33.9% Generation Fuels 1,611,100 1,611,100 994,759 616,341 61.7% Capacity Credits (8,881,500) (8,881,500) (2,870,682) (6,010,818) 32.3% PJM Spot Market Energy (2,232,800) (2,232,800) (221,201) (2,011,599) 9.9% PJM Credits (486,700) (486,700) (1,946,803) 1,460,103 400.0% Total Generation (3,848,800) (3,848,800) (1,962,087) (1,886,713) 51.0% Total Power Supply & Plant 50,109,200 50,109,200 16,398,675 33,710,525 32.7% Electric Operating Divisions: Transmission/Distribution 4,028,700 4,028,700 1,144,418 2,884,282 28.4% Electrical Engineering 1,370,900 1,370,900 421,852 949,048 30.8% Administration 636,600 636,600 154,957 481,643 24.3% Meter Reading 267,600 267,600 117,988 149,612 44.1% Systems Operations 686,300 686,300 218,057 468,243 31.8% Intrafund Services 3,508,100 3,508,100 1,102,508 2,405,592 31.4% Utility Tax 1,296,900 1,296,900 460,049 836,851 35.5% OPEB Trust Contribution - Unfunded Liability 1,009,800 1,009,800 252,450 757,350 25.0% OPEB - Retirees Health Care Contribution 513,300 513,300 128,325 384,975 25.0% Interest on Deposits 20,000 20,000 5,384 14,616 26.9% Green Energy Payment to DEMEC 130,000 130,000 34,204 95,796 26.3% Accounts Receivable Write-Offs 200,000 200,000 - 200,000 0.0% Other Employee Expenses 54,200 54,200 - 54,200 0.0% Contractual Services RFP's 246,800 246,800 76,013 170,787 30.8% Debt Service 3,297,000 3,297,000 1,136,734 2,160,266 34.5% Transfers Out: General Fund 10,000,000 10,000,000 2,500,000 7,500,000 25.0% Electric Improvement & Extension Fund 4,750,000 4,750,000 - 4,750,000 0.0% Inventory Reserve 175,000 175,000 - 175,000 0.0% Total Expenses 82,300,400 82,300,400 24,151,614 58,148,786 29.3% Budget Balance - Working Capital 9,259,700 9,259,700 - 9,259,700 0.0% Total Budget Balance & Expenses $ 91,560,100 $ 91,560,100 $ 24,151,614 $ 67,408,486 26.4% Reserve Balances Contingency Reserve $ 826,000 $ 826,000 $ 819,627 Insurance Reserve $ 743,600 $ 743,600 $ 737,895 Rate Stabilization Reserve $ 8,583,000 $ 8,583,000 $ 10,472,027 Bond Coverage Ratio (Covenant 1.25) 1.95 1.95 5.01 Megawatt Hours Sold & Purchased Sales to Customers MWh (excluding Street Light MWh) 712,390 712,390 256,873 36.1% Sales per MWh $ 109.55 $ 109.55 $ 107.63 98.2% Purchased/Generated MWh 741,522 741,522 264,248 35.6% All In MWh Supply & Generation $ 67.58 $ 67.58 $ 62.06 91.8%

City of Dover Finance Department Monthly Report – October 2014 General Capital Project Fund Summary Revised 33% Budget Budget YTD Balance Budget Beginning Balance - Projects $ 117,100 $ 2,653,600 $ - $ 2,653,600 0.0% Revenues State Grant - Other 153,000 208,000 - 208,000 0.0% Interest Earnings - - 1,302 (1,302) 0.0% Transfer from General Fund for Projects 2,196,000 2,196,000 1,049,000 1,147,000 47.8% Lease/Purchase of Fire & Police Equipment 918,300 918,300 - 918,300 0.0% Income from Sale of Assets - - 7,510 (7,510) 0.0% Transfer from Parkland Reserve - 104,000 104,000 - 100.0% Subtotal Revenues 3,267,300 3,426,300 1,161,812 2,264,488 Loan Proceeds - Street Projects & City Hall (1) 2,661,100 2,675,000 - 2,675,000 0.0% Subtotal Library Project Receipts 2,661,100 2,675,000 - 2,675,000 0.0% Total Revenues 5,928,400 6,101,300 1,161,812 4,939,488 19.0% Total Beginning Balance & Revenue $ 6,045,500 $ 8,754,900 $ 1,161,812 $ 7,593,088 13.3% Expenditures Fire $827,300 $827,300 $237,965 $589,335 28.8% Grounds Maintenance 68,100 86,700 - 86,700 0.0% Recreation 146,000 364,400 148,886 215,514 40.9% Police 499,100 499,100 72,070 427,030 14.4% Streets 3,956,400 6,020,500 442,294 5,578,206 7.3% Sanitation 256,500 256,500 - 256,500 0.0% Facilities Management - 55,000 - 55,000 0.0% Loan Issuance Costs 75,000 61,100 - 61,100 0.0% Transfer to Capital Asset Reserve - 153,800 - 153,800 0.0% Transfer to Parkland Reserve 100,000 100,000 100,000 - 100.0% Total Expenditures 5,928,400 8,424,400 1,001,215 7,423,185 16.9% Budget Balance - Projects 117,100 330,500 - 330,500 0.0% Total Budget Balance & Expenditures $ 6,045,500 $ 8,754,900 $ 1,001,215 $ 7,753,685 16.6% Reserve Balances Capital Asset Replacement Reserve $ 512,300 $ 512,300 $ 521,289 Parkland/Recreation $ 200,800 $ 200,800 $ 214,574

City of Dover Finance Department Monthly Report – October 2014 Water/Wastewater Improvement & Extension Fund Summary Revised 33% Budget Budget YTD Balance Budget Beginning Balance - Water $ 1,021,200 $ 7,490,100 $ - $ 7,490,100 0.0% Beginning Balance - Wastewater $ 1,060,000 $ 5,597,400 $ - $ 5,597,400 0.0% Revenues Income from Sale of Assets - - 21,604 (21,604) 0.0% Interest Earned 25,000 25,000 7,138 17,862 28.6% Transfer from Operating Fund for Water 1,200,000 1,200,000 - 1,200,000 0.0% Transfer from Operating Fund for Wastewater 1,800,000 1,800,000 - 1,800,000 0.0% Transfer from Impact Fee Reserve - Wastewater 1,315,600 1,315,600 - 1,315,600 0.0% Total Revenues 4,340,600 4,340,600 28,742 4,311,858 0.7% Total Beginning Balance & Revenues $ 6,421,800 $ 17,428,100 $ 28,742 $ 17,399,358 0.4% Expenses Water $ 1,336,900 $ 7,526,500 $ 396,083 $ 7,130,417 29.6% Wastewater 3,273,200 7,757,300 565,094 7,192,206 17.3% Water Treatment Plant 38,100 38,100 - 38,100 0.0% Total Expenses 4,648,200 15,321,900 961,177 14,360,723 20.7% Budget Balance - Working Capital - Water 858,700 1,138,000 - 1,138,000 0.0% Budget Balance - Working Capital - Wastewater 914,900 968,200 - 968,200 0.0% Total Budget Balances 1,773,600 2,106,200 - 2,106,200 0.0% Total Budget Balances & Expenses $ 6,421,800 $ 17,428,100 $ 961,177 $ 16,466,923 15.0% Reserve Balances Capital Asset Replacement - Water $ 522,700 $ 522,700 $ 508,787 Capital Asset Replacement - Wastewater $ 521,600 $ 521,600 $ 507,623

City of Dover Finance Department Monthly Report – October 2014 Electric Improvement & Extension Fund Summary Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ 3,362,200 $ 5,963,100 $ - $ 5,963,100 0.0% Revenues Interest Earnings 24,800 24,800 (1,158) 25,958 -4.7% Transfer from Electric Revenue Fund 4,750,000 4,750,000 - 4,750,000 0.0% General Service Billing 250,000 250,000 65,890 184,110 26.4% Total Revenues 5,024,800 5,024,800 64,732 4,960,068 1.3% Total Beginning Balance & Revenues $ 8,387,000 $ 10,987,900 $ 64,732 $ 10,923,168 0.6% Expenses Electric Generation $ 2,240,000 $ 2,739,300 $ 254,218 $ 2,485,082 9.3% Transmission/Distribution 1,033,000 1,591,800 400,797 1,191,003 25.2% Electrical Engineering 1,663,100 3,012,600 312,114 2,700,486 10.4% Total Expenses 4,936,100 7,343,700 967,129 6,376,571 13.2% Budget Balance - Working Capital (Unaudited) 3,450,900 3,644,200 - 3,644,200 0.0% Total Budget Balance & Expenses $ 8,387,000 $ 10,987,900 $ 967,129 $ 10,020,771 8.8% Reserve Balances Depreciation Reserve $ 9,998,200 $ 9,998,200 $ 9,920,946 Future Capacity Reserve $ 10,148,700 $ 10,148,700 $ 10,070,415 City of Dover Finance Department Monthly Report – October 2014 Community Transportation Improvement Fund Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ 78,900 $ 143,500 $ - $ 143,500 0.0% Revenues Grants Revenue 500,000 1,677,800 - 1,677,800 0.0% Interest Earned 500 500 93 407 18.6% Total Revenues 500,500 1,678,300 93 1,678,207 0.0% Total Beginning Balance & Revenues $ 579,400 $ 1,821,800 $ 93 $ 1,821,707 0.0% Expenses Program Expenses - Del Dot $ 500,000 $ 1,677,800 $ 29,937 $ 1,647,863 1.8% Total Expenses 500,000 1,677,800 29,937 1,647,863 1.8% Budget Balance - Working Capital 79,400 144,000 - 144,000 0.0% Total Budget Balances & Expenses $ 579,400 $ 1,821,800 $ 29,937 $ 1,791,863 1.6%

City of Dover Finance Department Monthly Report – October 2014 Police Grant Funds Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ 77,200 $ 77,200 $ - $ 77,200 0.0% Revenues Grants Received 339,000 339,000 106,117 232,883 31.3% Interest Earned - - 202 (202) 0.0% Total Revenues 339,000 339,000 106,319 232,681 31.4% Total Beginning Balance & Revenues $ 416,200 $ 416,200 $ 106,319 $ 309,881 25.5% Expenses Program Expenses/Supplies $ 156,000 $ 156,000 $ 23,698 $ 132,302 15.2% Computer Hardware 50,000 50,000 - 50,000 0.0% Telephone/Fax 15,000 15,000 4,645 10,355 31.0% Training/Conference/Food/Travel 32,000 32,000 - 32,000 0.0% Consulting/Audit Fees 1,000 1,000 - 1,000 0.0% Contractual services 6,000 6,000 2,538 3,462 42.3% Operating Transfers - Out 124,000 124,000 34,888 89,112 28.1% Total Expenses 384,000 384,000 65,769 318,231 17.1% Budget Balance - Working Capital (Unaudited) 32,200 32,200 - 32,200 0.0% Total Budget Balances & Expenses $ 416,200 $ 416,200 $ 65,769 $ 350,431 15.8%

City of Dover Finance Department Monthly Report – October 2014 Library Grant Fund Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ 17,300 $ 17,300 $ - $ 17,300 0.0% Revenues Grants Received 274,100 302,500 2,130 300,370 0.7% Total Revenues 274,100 302,500 2,130 300,370 0.7% Total Beginning Balance & Revenues $ 291,400 $ 319,800 $ 2,130 $ 317,670 0.7% Expenses Program Expenses/Supplies-State Grants $ 28,000 $ 26,000 $ 9,169 $ 16,831 35.3% Program Expenses/Supplies-Federal Grants - - 1,753 (1,753) 0.0% Office Supplies 24,000 28,000 6,399 21,601 22.9% Printing/Duplicating 8,900 14,000 1,974 12,026 14.1% Postage 100 100 - 100 0.0% Books 128,900 132,600 1,824 130,776 1.4% Furniture 2,000 15,100 4,390 10,710 29.1% Audio Visual Supplies 74,000 75,100 9,204 65,896 12.3% Training/Conference/Food/Travel 3,500 3,500 560 2,940 16.0% Computer Hardware - - - 0.0% Contractual Services - 900 - 900 0.0% Office Equipment/Repairs & Maintenance 2,000 6,000 4,356 1,644 72.6% Other Equipment - Purchases 2,700 1,200 227 973 18.9% Total Expenses 274,100 302,500 39,856 262,644 13.2% Budget Balance - Working Capital 17,300 17,300 - 17,300 0.0% Total Budget Balances & Expenses $ 291,400 $ 319,800 $ 39,856 $ 279,944 12.5% City of Dover Finance Department Monthly Report – October 2014 CJC Grants/Aid Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ - $ - $ - $ - 0.0% Revenues Grants Received 31,800 31,800 - 31,800 0.0% Total Revenues 31,800 31,800 - 31,800 0.0% Total Beginning Balance & Revenues $ 31,800 $ 31,800 $ - $ 31,800 0.0% Expenses Contractual Services $ 31,800 $ 31,800 $ - $ 31,800 0.0% Total Expenses 31,800 31,800 - 31,800 0.0% Budget Balance - Working Capital (Unaudited) - - - - 0.0% Total Budget Balances & Expenses $ 31,800 $ 31,800 $ - $ 31,800 0.0%

City of Dover Finance Department Monthly Report – October 2014 After School Program/Substance Abuse Prevention Fund Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ 41,000 $ 41,000 $ - $ 41,000 0.0% Revenues Grants Received 55,600 55,600 14,015 41,585 25.2% Recreation Revenue 33,000 33,000 18,497 14,503 56.1% Total Revenues 88,600 88,600 32,512 56,088 36.7% Total Beginning Balance & Revenues $ 129,600 $ 129,600 $ 32,512 $ 97,088 25.1% Expenses Temporary Help/Benefits $ 54,000 $ 54,000 $ 12,440 $ 41,560 23.0% Program Expenses/Supplies 55,600 55,600 11,942 43,658 21.5% Total Expenses 109,600 109,600 24,382 85,218 22.2% Budget Balance - Working Capital (Unaudited) 20,000 20,000 - 20,000 0.0% Total Budget Balances & Expenses $ 129,600 $ 129,600 $ 24,382 $ 105,218 18.8% City of Dover Finance Department Monthly Report – October 2014 CDBG Fund Revised 33% Budget Budget YTD Balance Budget Beginning Balance $ - $ 2,100 $ - $ 2,100 0.0% Revenues Grants Received 235,000 284,200 2,851 281,349 1.0% Interest Earnings - - 33 (33) 0.0% Total Revenues 235,000 284,200 2,884 281,316 1.0% Total Beginning Balance & Revenues $ 235,000 $ 286,300 $ 2,884 $ 283,416 1.0% Expenses Current Year Closing Cost/Down Payment Program $ 102,800 $ 103,000 $ 40,000 $ 63,000 38.8% Current year Dover Interfaith Ministry 27,500 27,500 8,466 19,034 30.8% Current Year MHDC Emergency Home Repair - 100 28 72 28.0% Current Year First State RC&D - 1,900 1,853 47 97.5% Current Year Elizabeth W Murphy School 50,000 51,200 - 51,200 0.0% Current Year NCALL Research Inc. 7,700 10,000 - 10,000 0.0% Current Year Serenity Place - - - - 0.0% Current Year Milford Housing H/O Rehabilitation - 3,000 2,933 67 97.8% Current Year Salaries 47,000 87,500 - 87,500 0.0% Total Expenses 235,000 284,200 53,280 230,920 18.7% Budget Balance - Working Capital - 2,100 - 2,100 0.0% Total Budget Balances & Expenses $ 235,000 $ 286,300 $ 53,280 $ 233,020 18.6%

Monthly Report October 2014 Economic Development Office

2014_10 Economic Development  Weekly Calpine conference calls  Weekly Planning staff meeting  Review insurance needs for OktDoverFest with representative from Conner Strong  Meeting with future tenant at Metro Building with planning staff and the owner of Urban’s Furniture  Meeting with Mike Berardi of Wohlsen Construction and provided tour of GOTP  Conference call with Phillip Utz regarding infrastructure needs  Reviewed CAM charges for E-ZPass  Attended Merchant’s OktDoverFest meeting  Teleconference with Susan Forrester-Coates regarding security concerns  Attended Kent County is Open for Business  Interview with Jeff Brown of Dover Post regarding status of GOTP  Reviewed DNREC No Further Action Letter regarding tank removal at Pocket Park  Discussion with a downtown merchant regarding future business plans  Attended meeting with City Manager and City Engineer to discuss Garrison Infrastructure Timeline  Meeting with members of Economic Development Committee and Val DeRocili to discuss purchase of property  Attended Parking Committee meeting to discuss Passport Parking  Interviewed potential intern referred by Councilman Anderson  Conference call with Rob Stenta of Pettinaro Group regarding recent purchase of Eden Hill Residential properties and potential for commercial development  Reviewed Calpine’s road maintenance agreement extension  Requested police coverage for OktDoverFest from Lt McKeown  Reviewed cost estimate for permanent electric installation at Loockerman Way and approved the installation of the electric panel  Prepared cash flow analysis for DDP Economic Development Committee for 22-24 W Loockerman  Discussed GOTP Marketing with Barron Marketing  Attended the GOTP Infrastructure progress meeting with City Engineer and contractors  Attended monthly DEED meeting  Attended Downtown Development District Meeting with City Planner  Provided Parks & Recreation Committee semi-annual report on Benchmarks Established for the Economic Development Office  Attended Central Delaware Chamber of Commerce board meeting  Provided Kent Economic Partnership with information regarding Uno’s and Dover Litho sites  Met with Chesapeake Utilities to discuss timeline for gas line installation  Attended Kent County Tourism board meeting  Meeting to discuss Santa House with Mayor Christiansen, Greg Moore and Tonda Parks

 Meeting with Fire Marshall to discuss OktDoverFest logistics  Meeting with Jeff Buckworth, PNC, to discuss amortization schedule at 22-24 W Loockerman  Approved incentive package for produce junction  Attended meeting to discuss downtown security concerns with Mayor Christiansen, Chief Bernat, and several downtown merchants  Attended Monument meeting on The Green  Attended NCALL Restoring Central Dover wrap up meeting  Attended North Street Improvement Project Completion Reception and returned $75,000 of the $3 million grant to the Governor  Reviewed DDP financials with City Finance Director  Attended meeting with Pettinaro Group and City Planner to discuss commercial potential of commercial property located west of Eden Hill  Met with President of Montchanin Development Corporation to discuss SunRoc tenants and gave him a tour of GOTP  Attended Enhancing Managerial Interpersonal Skills Workshop  Attended a Delaware State University workshop at the College of Business to discuss “Create a Future”  Provided Uzin Utz with a timeline of infrastructure construction  Attended Bayhealth Board of Advisors meeting  Reviewed Baker, Ingram report regarding 2 West Loockerman  Attended Food Innovation District meeting at Kent County Levy Court  Attended Economic Summit debriefing at Delaware Tech  Conference call with Calpine and Eastern Shore Natural Gas regarding trees behind Wild Meadows  Attended the DDP Board of Directors meeting Measures:  1 Maintain an unemployment rate for the City of Dover that is lower than national and state averages 2012-2013 Actual 2013-2014 Actual 2014 - 2015 Actual Results <10% unemployment rate in < 10% unemployment rate in <10% unemployment rate in June 2013 June 2014 July 2014 7.5% - US Rate 6.1 % - US Rate 5.8 % - US Rate 6.9% - DE Rate 6.9 % - DE Rate 6.5 % - DE Rate 8.9% - City of Dover Rate 8.3% - City of Dover Rate 7.3% - City of Dover Rate June 2013 Actual June 2014 Actual October 2014 Actual

 2 Monitor number of contacts with small businesses and with out-of-town companies interested in locating in Dover 2012-2013 Actual 2013-2014 Actual 2014 - 2015 Actual Results ≥20 contacts with potential >20 contacts with potential >20 contacts with potential small businesses; small businesses; small businesses; 18 contacts YTD 23 Contacts YTD 11 Contacts YTD ≥11 contacts with out-of-town >11 contacts with out-of-town >11 contacts with out-of-town companies interested in companies interested in companies interested in locating in Dover locating in Dover locating in Dover 7 Contacts YTD 13 Contacts YTD 5 Contacts YTD 2014_10 Downtown Dover Partnership  Provided technical assistance to five (5) prospective small business individuals on overall business development within the Downtown Dover Business District  Continued providing technical assistance to two (2) prospective small business individuals on locating available space within the downtown district to lease  Provided fifteen (15) hours of Technical Assistance to merchants located in the Downtown Business Corridor  Coordinated media (newspaper announcements), website and social media press releases of the Mayor’s Halloween Window Decorating Contest which occurred on October 24th in downtown Dover  Coordinated logistics for the Mayor’s Halloween Window Decorating Contest which occurred on October 24th in downtown Dover  Coordinated media (newspaper announcements), website and social media press releases for the “ OktDoverfest” event held for October 18  Coordinated media (newspaper announcements), website and social media press releases for the 2014 Community Art Project – Star Bright scheduled for the month of November.  Coordinated logistics (Stage, Street Closures & Health Permits) for the“ OktDoverfest” held on October 18  Attended the Kent County Open for Business Forum on October 2  Coordinated the logistics for Grand Opening for Artsy Fartsy held on October 3  Coordinated the logistics for Grand Opening for Tiffanee & Company Bakery held on October 3  Coordinated the logistics for Grand Opening for Dinos and Darlings Children’s Clothing held on October 3

 Coordinated media (newspaper announcements), website and social media press releases of the “First Friday in October” Event held on October 3  Coordinated media (newspaper announcements), website and social media press releases of the “Trunk or Treat” Event held on October 3  Attended the OktDoverfest Planning Committee Meetings on October 4 and 7  Conference call with Yvonne Hall regarding the Delaware Main Street - Pop Up Program on October 7  Conference call with LaDonna Norvell from Delmarva Foundation of Medical Care on October 6 regarding disseminating health care information to the downtown merchants  Attended the Downtown Dover Partnership Design Committee Meeting on October 8  Attended the “Trunk or Treat” Planning Committee Meeting on October 8  Attended the DDP Project Completion Celebration on October 9

Monthly Report October 2014

Figure 1. This graphic depicts the call volume by month in 2014.

Figure 2. This figure depicts the quantity of calls in a month by emergency type.

Date Range: From 10/01/2014 to 10/31/2014 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss 1 Fire 111 Building fire 2 1.75% $0 0.00% 113 Cooking fire, confined to container 5 4.39% $0 0.00% 123 Fire in portable building, fixed location 1 0.88% $0 0.00% 150 Outside rubbish fire, other 1 0.88% $0 0.00% 151 Outside rubbish, trash or waste fire 1 0.88% $0 0.00% Totals 10 8.77% $0 0.00% 2 Overpressure Rupture, Explosion, Overheat(no fire) Totals 0 0.00% $0 0.00% 3 Rescue & Emergency Medical Service Incident 300 Rescue, EMS incident, other 1 0.88% $0 0.00% 311 Medical assist, assist EMS crew 1 0.88% $0 0.00% 322 Motor vehicle accident with injuries 2 1.75% $0 0.00% 324 Motor vehicle accident with no injuries. 1 0.88% $0 0.00% 351 Extrication of victim(s) from building/structure 1 0.88% $0 0.00% 352 Extrication of victim(s) from vehicle 1 0.88% $0 0.00% 353 Removal of victim(s) from stalled elevator 1 0.88% $0 0.00% Totals 8 7.02% $0 0.00% 4 Hazardous Condition (No Fire) 400 Hazardous condition, other 1 0.88% $0 0.00% 411 Gasoline or other flammable liquid spill 1 0.88% $0 0.00% 412 Gas leak (natural gas or LPG) 2 1.75% $0 0.00% 413 Oil or other combustible liquid spill 1 0.88% $0 0.00% 440 Electrical wiring/equipment problem, other 1 0.88% $0 0.00% 442 Overheated motor 1 0.88% $0 0.00% Totals 7 6.14% $0 0.00% 5 Service Call 500 Service Call, other 1 0.88% $0 0.00% 520 Water problem, other 1 0.88% $0 0.00% 531 Smoke or odor removal 3 2.63% $0 0.00% 550 Public service assistance, other 1 0.88% $0 0.00% 551 Assist police or other governmental agency 1 0.88% $0 0.00% 555 Defective elevator, no occupants 1 0.88% $0 0.00% 571 Cover assignment, standby, moveup 1 0.88% $0 0.00% Totals 9 7.89% $0 0.00% 6 Good Intent Call 600 Good intent call, other 8 7.02% $0 0.00% 611 Dispatched & canceled en route 1 0.88% $0 0.00% 621 Wrong location 1 0.88% $0 0.00% 631 Authorized controlled burning 1 0.88% $0 0.00% 641 Vicinity alarm (incident in other location) 1 0.88% $0 0.00% 651 Smoke scare, odor of smoke 6 5.26% $0 0.00% Totals 18 15.79% $0 0.00% 7 False Alarm & False Call 700 False alarm or false call, other 18 15.79% $0 0.00% 710 Malicious, mischievous false call, other 4 3.51% $0 0.00% Date: 12/01/2014 Page: 1

Date Range: From 10/01/2014 to 10/31/2014 Incident Type Report (Summary) Dover Fire Department Count Pct of Total Est Total Est Incident Type Incidents Loss Loss 714 Central station, malicious false alarm 1 0.88% $0 0.00% 730 System malfunction, other 5 4.39% $0 0.00% 733 Smoke detector activation due to malfunction 11 9.65% $0 0.00% 735 Alarm system sounded due to malfunction 3 2.63% $0 0.00% 740 Unintentional transmission of alarm, other 2 1.75% $0 0.00% 743 Smoke detector activation, no fire - unintentional 15 13.16% $0 0.00% 745 Alarm system activation, no fire - unintentional 2 1.75% $0 0.00% 746 Carbon monoxide detector activation, no CO 1 0.88% $0 0.00% Totals 62 54.39% $0 0.00% 8 Severe Weather & Natural Disaster Totals 0 0.00% $0 0.00% 9 Special Incident Type Totals 0 0.00% $0 0.00% Totals 114 $0 Date: 12/01/2014 Page: 2

Date Range: From 10/01/2014 to 10/31/2014 NFIRS Response Times Dover Fire Department Fractile Response Times Based on Time of Alarm to Time Arrived on Scene Fractile Response Total Calls Percent of Cumulative Total Number of Calls (Minutes) Calls Percent 0:00 - 0:59 4 3.51 3.51 1:00 - 1:59 3 2.63 6.14 2:00 - 2:59 8 7.02 13.16 3:00 - 3:59 1 0.88 14.04 4:00 - 4:59 10 8.77 22.81 5:00 - 5:59 15 13.16 35.96 6:00 - 6:59 6 5.26 41.23 7:00 - 7:59 12 10.53 51.75 8:00 - 8:59 24 21.05 72.81 9:00 - 9:59 4 3.51 76.32 10:00 - 10:59 13 11.40 87.72 11:00 - 11:59 7 6.14 93.86 12:00 - 12:59 2 1.75 95.61 13:00 - 13:59 2 1.75 97.37 14:00 - 14:59 0 0.00 97.37 15:00 - 15:59 2 1.75 99.12 16:00 - 16:59 0 0.00 99.12 17:00 - 17:59 0 0.00 99.12 18:00 - 18:59 0 0.00 99.12 19:00 - 19:59 0 0.00 99.12 20:00 - 20:59 0 0.00 99.12 21:00 - 21:59 1 0.88 100.00 22:00 - 22:59 0 0.00 100.00 23:00 - 23:59 0 0.00 100.00 24:00 - 24:59 0 0.00 100.00 25:00 - 25:59 0 0.00 100.00 26:00 - 26:59 0 0.00 100.00 27:00 - 27:59 0 0.00 100.00 28:00 - 28:59 0 0.00 100.00 29:00 - 29:59 0 0.00 100.00 30:00 - 30:59 0 0.00 100.00 31:00 - 31:59 0 0.00 100.00 32:00 - 32:59 0 0.00 100.00 33:00 - 33:59 0 0.00 100.00 34:00 - 34:59 0 0.00 100.00 35:00 - 35:59 0 0.00 100.00 36:00 - 36:59 0 0.00 100.00 37:00 - 37:59 0 0.00 100.00 38:00 - 38:59 0 0.00 100.00 39:00 - 39:59 0 0.00 100.00 40:00 - 40:59 0 0.00 100.00 41:00 - 41:59 0 0.00 100.00 42:00 - 42:59 0 0.00 100.00 43:00 - 43:59 0 0.00 100.00 44:00 - 44:59 0 0.00 100.00 45:00 - 45:59 0 0.00 100.00 46:00 - 46:59 0 0.00 100.00 47:00 - 47:59 0 0.00 100.00 48:00 - 48:59 0 0.00 100.00 49:00 - 49:59 0 0.00 100.00 Total NFIRS Reports Evaluated 114 100.00 100.00 Total Average 00:07:26 Date: 12/01/2014 Page: 1

FY 14-15 City Funded Account Balance Sheet ACCOUNT BUDGET SPENT BALANCE Apparatus Repairs & Maintenance $ 85,300.00 $ 38,428.55 $ 46,871.45 Building Maintenace Supplies $ 1,500.00 $ 373.16 $ 1,126.84 Contractual Services $ 10,500.00 $ - $ 10,500.00 Electricity $ 45,000.00 $ 20,837.23 $ 24,162.77 Gasoline $ 20,000.00 $ 7,781.90 $ 12,218.10 Heating Expenses- Gas $ 16,000.00 $ 1,220.43 $ 14,779.57 Medical Supplies $ 1,000.00 $ - $ 1,000.00 Office Supplies $ 2,000.00 $ 304.07 $ 1,695.93 Other Equipment Repairs $ 2,000.00 $ - $ 2,000.00 Program Expenses $ 37,000.00 $ 28,683.41 $ 8,316.59 Radio Repairs $ 2,000.00 $ 283.75 $ 1,716.25 Safety & Security $ 1,500.00 $ 476.47 $ 1,023.53 Small Tools $ 4,500.00 $ 6,362.36 $ (1,862.36) Telephone $ 10,000.00 $ 2,998.73 $ 7,001.27 Training & Travel $ 10,000.00 $ 3,325.00 $ 6,675.00 Uniforms & Firefighting Gear $ 30,000.00 $ 25,918.22 $ 4,081.78 Water/ Sewer $ 3,000.00 $ 1,199.42 $ 1,800.58 Balance as of: 11/30/14

12:31 PM Robbins Hose Company # 1, Inc. 12/01/14 Accrual Basis Profit & Loss Detail October 2014 Type Num Name Memo C Split Amount Balance Income City Quarterly Deposit Deposit 0237072 2nd quarter deposit City Fund Account 70,325.00 70,325.00 Total City Quarterly Deposit 70,325.00 70,325.00 Total Income 70,325.00 70,325.00 Expense Apparatus Repairs & Maintenance Check 1191 M&T Bank Cleaning Supplies City Fund Account 217.00 217.00 Check 1191 M&T Bank Cleaning Supplies City Fund Account 197.50 414.50 Check 1191 M&T Bank Cleaning Supplies City Fund Account 98.75 513.25 Check 1195 Kunkel Auto Supply Invoice # 56453027 City Fund Account 3.70 516.95 Check 1196 Delaware Tire Invoice # 102-227654- Tires for Chief's Vehicle City Fund Account 1,047.55 1,564.50 Check 1198 Atlantic Emergency SolutioMOR4789MOP- Applied credit of $ 3,314.19 fromCity Fund Account 377.94 1,942.44 Check 1198 Atlantic Emergency SolutioMOR4745MOP- Paint repairs E-2 City Fund Account 668.58 2,611.02 Check 1198 Atlantic Emergency SolutioMOR4720MORA- Air leak City Fund Account 864.12 3,475.14 Check 1198 Atlantic Emergency SolutioMOS2114P- bulbs City Fund Account 40.19 3,515.33 Check 1203 Atlantic Emergency SolutioInvoice # MOR4793MOP City Fund Account 413.75 3,929.08 Check 1209 Mr. Tire Auto Centers Ladder 2 tires City Fund Account 3,393.12 7,322.20 Check 1209 Mr. Tire Auto Centers Rescue 1 tires City Fund Account 1,551.78 8,873.98 Check 1209 Mr. Tire Auto Centers Engine 7 tires City Fund Account 1,551.78 10,425.76 Check 1209 Mr. Tire Auto Centers Engine 6 tires City Fund Account 1,339.84 11,765.60 Check 1209 Mr. Tire Auto Centers Egine 3 tires City Fund Account 4,300.84 16,066.44 Total Apparatus Repairs & Maintenance 16,066.44 16,066.44 Building Maintenance Supplies Check 1206 Delaware Fire & Safety Eq Invoice # 7267 City Fund Account 149.00 149.00 Total Building Maintenance Supplies 149.00 149.00 Electricity Check 1188 City of Dover Utility Acct # 44255-31966 City Fund Account 720.28 720.28 Check 1204 City of Dover Utility Acct # 44343-32052 City Fund Account 3,302.64 4,022.92 Check 1205 City of Dover Utility Acct # 44255-31966 City Fund Account 682.19 4,705.11 Total Electricity 4,705.11 4,705.11 Heating Expenses- Gas Check 1186 Chesapeake Utilities Station 2 from 07/28 to 008/26 City Fund Account 95.36 95.36 Check 1187 Chesapeake Utilities Station 1 from 08/05 to 09/03 City Fund Account 139.77 235.13 Check 1190 Chesapeake Utilities Station 2 from 08/26 to 09/25 City Fund Account 51.80 286.93 Check 1193 Chesapeake Utilities Station 1 from 09/03 to 10/03 City Fund Account 408.95 695.88 Total Heating Expenses- Gas 695.88 695.88 Office Supplies Check 1202 M&T Bank Compuchecks- new checks City Fund Account 101.94 101.94 Total Office Supplies 101.94 101.94 Page 1 of 3

12:31 PM Robbins Hose Company # 1, Inc. 12/01/14 Accrual Basis Profit & Loss Detail October 2014 Type Num Name Memo C Split Amount Balance Program Expenses Check 1197 Witmer Public Safety Invoice # 1570103 City Fund Account 172.42 172.42 Total Program Expenses 172.42 172.42 Radio Repairs Check 1208 Magnum Ladder 1 repair City Fund Account 283.75 283.75 Total Radio Repairs 283.75 283.75 Safety & Security Material Check 1206 Delaware Fire & Safety Eq Invoice # 7237 City Fund Account 409.50 409.50 Total Safety & Security Material 409.50 409.50 Small Tools Check 1194 Municipal Emergency ServInvoice # 00544010_SNV- Nozzles City Fund Account 3,600.00 3,600.00 Check 1199 Rommel's ACE Invoice # 38980 City Fund Account 15.96 3,615.96 Check 1199 Rommel's ACE Invoice # 38984 City Fund Account 42.92 3,658.88 Check 1199 Rommel's ACE Invoice # 39132 City Fund Account 14.97 3,673.85 Total Small Tools 3,673.85 3,673.85 Telephone Check 1189 Verizon Wireless 321864015-00001 City Fund Account 600.40 600.40 Total Telephone 600.40 600.40 Training & Travel Expenses Check 1192 Delaware State Fire SchooEVO- Jake Shepherd City Fund Account 25.00 25.00 Check 1192 Delaware State Fire SchooAHA Healthcare- Eric Carey City Fund Account 25.00 50.00 Check 1201 Delaware State Fire SchooWater Rescue- Sean Embert City Fund Account 50.00 100.00 Check 1207 Delaware State Fire SchooStructual/AHA Healtcare/Heartsaver City Fund Account 355.00 455.00 Total Training & Travel Expenses 455.00 455.00 Uniforms Check 1200 Municipal Emergency ServInvoice # 00557952_SNV City Fund Account 10,065.81 10,065.81 Check 1200 Municipal Emergency ServInvoice # 00557951_SNV City Fund Account 4,339.25 14,405.06 Check 1200 Municipal Emergency ServInvoice # 00558377_SNV City Fund Account 3,452.08 17,857.14 Total Uniforms 17,857.14 17,857.14 Water/Sewer Check 1188 City of Dover Utility Acct # 44253-31964 City Fund Account 42.96 42.96 Check 1204 City of Dover Utility Acct # 44345-32054 City Fund Account 182.50 225.46 Check 1204 City of Dover Utility Acct # 44341-32050 City Fund Account 14.49 239.95 Check 1205 City of Dover Utility Acct # 44253-31964 City Fund Account 61.94 301.89 Total Water/Sewer 301.89 301.89 Total Expense 45,472.32 45,472.32 Page 2 of 3

12:31 PM Robbins Hose Company # 1, Inc. 12/01/14 Accrual Basis Profit & Loss Detail October 2014 Type Num Name Memo C Split Amount Balance 24,852.68 24,852.68 Net Income 24,852.68 24,852.68 Page 3 of 3

OCTOBER 2014

Dover Police Department Monthly Report To Mayor and City Council “To Protect and Serve” October 2014

DEPARTMENT OF POLICE Paul M. Bernat 400 South Queen Street Chief of Police Dover, Delaware 19904 F.B.I.N.A. 302-736-7111 Fax: 302-672-1842 December 8, 2014 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report for Dover Police Department activities for the month of October 2014: COMPLAINTS Total complaints received through October 31st, numbered 29,522, this is a decrease of 712 complaints over the same time period last year. 32,000 30,234 31,000 30,194 29,522 30,000 28,822 28,428 29,000 28,000 27,000 26,000 25,000 24,000 23,000 22,000 21,000 20,000 2010 2011 2012 2013 2014 CRIMINAL INVESTIGATIONS 25 24 23 Cases Reported in 20 October 15 Cases Cleared in 10 October 10 3 Cases Cleared 3 2 from Previous 5 0 0 0 Months 0 Burglary Robbery Rape

Report to Mayor and Council October 2014 Page 3 COMMUNITY POLICING/QUALITY OF LIFE SECTION ENFORCEMENT ACTION Contacts ABANDONED VEHICLES 1 ALCOHOL VIOLATIONS/DUI’S 0 ASSIST OTHER 0 WARRANTS ON FILE 0 BIKE ON SIDEWALK 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 7 DRUG RELATED ARRESTS 0 LOUD MUSIC 2 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 17 PEDDLER 0 MEETINGS 162 PROSTITUTION 0 COLLECTION OF DELINQUENT 0 DCO’S WANTED CHECKS/CPC’S 2 TRAFFIC ARRESTS 80 WARNINGS 3 FUGITIVE 1 TOTAL CONTACTS 275 TRAFFIC ARRESTS 20,000 The department issued 13,744 traffic citations 19,000 18,000 17,303 through this reporting period. This is a decrease of 17,000 16,173 1,065 citations over the number issued during the same period last year. 16,000 14,809 15,000 13,503 13,744 14,000 13,000 12,000 11,000 10,000 2010 2011 2012 2013 2014 TRAFFIC CRASHES Through October 31st, Dover Police investigated 2,000 1,578 traffic crashes. This is a decrease of 69 1,900 1,800 1,647 crashes investigated during the same period last 1,623 1,700 1,578 year. 1,527 1,600 1,452 1,500 1,400 1,300 1,200 1,100 1,000 2010 2011 2012 2013 2014

Report to Mayor and Council October 2014 Page 4 911 CENTER During the month of October, the Dover Police Department handled a total of 10,197 calls 26% averaging 329 calls per day. Dispatchers handled 2,613 calls on the 911 wireless lines, 668 calls on the 911 landlines, and 193 calls on the 911 Wireless Voice Over Internet Protocol lines, the remaining 911 Landline 6,723 were administrative calls. 7% VolP 65% 2% Administrative CITY ORDINANCE SUMMONS 7,169 7,238 Through October 31st, we issued 6,409 7,500 6,409 7,000 6,276 6,380 City ordinance summons, an increase of 6,500 29 summonses over the same period last 6,000 year. *Note: Of those summonses issued 5,500 4,584 4,905 4,682 4,698 5,000 in September, 31 DCO’s were issued for 4,500 3,948 handicapped parking violations, 6 for fire 4,000 lane parking violations, 42 for false 3,500 3,000 alarms (0, for 1-2, 24, for 3-5 alarms, 9, 2,500 for 6-9 alarms, 5, for 10-15 alarms, and 2,000 4, for 16 or more alarms) and 6 for noise 1,500 1,000 violations (3 for vehicle violations and 3 500 for residence violations). 2010 2011 2012 2013 2014 ISSUED PAID Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Paul M. Bernat Chief of Police

GRANT-IN-AID POLICY HISTORY JANUARY 27, 2014 Proposed Grant-In-Aid Policy Mrs. Donna Mitchell, Controller/Treasurer, advised members that, based on the requests of some members of Council, she developed a Grant-In-Aid policy. She noted that she had followed the State’s policy and modified it to meet the City’s parameters. Mrs. Mitchell advised members that if the policy were adopted, all of the documents included would merely have to be modified. Mrs. Mitchell reviewed the presentation entitled City of Dover FY 20XX - Grant-In-Aid Instructions. Referring to Form 9 - Signature Page, she stated that Council would need to make a determination if they wished to specify the signature requirements for the policy. She noted that Item # 5 on Form 9 specifies “That this organization meets the criteria established and uses any Grant-In-Aid appropriated by the City Council in accordance with those provisions and any additional restrictions that may be set forth in the Grant-in-Aid policy.” She noted that Council would need to establish this criteria. In addition, in regard to Form 10, she indicated that the State requires that a copy of the most recent audit prepared by a certified public accountant or public accountant accompany the application but allows for substitution of Sample Forms A-B-C. She indicated that Council should make a decision in this regard as well. She noted that Council would also have to determine the timeline for applications, by whom they are reviewed, and the dates for submission in relation to the timing of the budget. Mr. Slavin expressed appreciation for Mrs. Mitchell’s efforts in developing the policy. He questioned if the City was obligated to have a Grant-In-Aid program. He stated that City could send out instructions stating that applications were not being invited this year because of current fiscal constraints; however, it would prepare the City for this to be done in the future and ensure that there would be a “level playing field” for applicants. He noted that there had been criticism about the way in which some organizations had received funds in the past and others did not. Mr. Lynn, noting that there was a provision in the policy that requires any entity applying for a grant to supply an audit, asked if this language was in the State’s policy. Responding, Mrs. Mitchell confirmed that it was. She also noted that the language allowed for a compilation statement by a certified public accountant or independent public accountant to be submitted in lieu of a copy of an audit with a management letter. Mr. Hare questioned if this policy would preclude a “walk-in” applicant from requesting Grant-In-Aid funds. Responding, Mr. Slavin stated that the policy would create a uniform process for all applicants. Mrs. Mitchell stated that if the Committee was in favor of the policy, she could incorporate dates and send out a notice indicating whether or not the City would be receiving applications. Mr. Lynn asked if the entities that the City had historically provided funds to, such as the African American Festival and the Fourth of July Committee, would have to fill out the application in the future if the policy were adopted. Responding, Mrs. Mitchell stated that it would be Council’s decision whether to grandfather those entities in. Mr. Hare felt that these organizations should fill out the form at least the first time so that an audit would be provided.

Mr. Slavin stated that, at the State level, there was a moratorium on receiving new applications; therefore, only existing recipients of Grant-In-Aid could submit applications for a particular year. Responding to Mr. Lynn, Mrs. Mitchell stated that these funds had been granted previously after being budgeted and approved by Council through the request of Council. Mr. Slavin suggested that consideration of how Grant-In-Aid should be handled during the upcoming fiscal year should be included in the annual budget discussions. Mrs. Mitchell suggested that this could be included in the Council Workshop being scheduled in March to discuss budget matters. Mr. Bonar stated that the deadline for State Grant-In-Aid applications is November of each year so that they can be included in budget discussions. Noting that the City was already well into the budget process, he recommended that, starting with next fiscal year, applications be submitted no later than November 1st or November 15th, whichever Mrs. Mitchell deemed necessary. He concurred with Mr. Hare that all entities should submit an application and Mrs. Mitchell suggested that this also be discussed at the March Workshop. The Committee recommended acceptance of the City of Dover FY 2015 Grant-In-Aid Application and procedures. By consent agenda, Mr. Slavin moved for approval of the Committee’s recommendation for acceptance of the City of Dover FY 2015 Grant-In-Aid Application and Procedures (Exhibit #4 (1/27/14)). The motion was seconded by Mr. Dixon and carried by a roll call vote of seven (7) yes (Dixon, Lynn, Slavin, Williams, Hare, Hutchison, and Bonar), one (1) no (Perza), and one (1) absent (Anderson).

EXHIBIT #4 Regular Council Meeting of 01-27-2014 City of Dover Finance Department POBox475 Dover DE 19903-0475 Phone: (302-736-7018 FAX: (302) 760-4930 E-Mail: dmitchell@dover.de.us MEMORANDUM To: Legislative, Finance & Administrative Committee From: Donna Mitchell, Controller!freasurer Copy: City Council Members, Mayor Carey, Scott Koenig, and Traci McDowell Date: December 30, 2013 Subject: Grant-In-Aid Policy & Procedures In response to recent discussions regarding City contributions and grants to other entities, attached for your consideration is a Grant-In-Aid Policy & Procedures. The draft policy and procedures were developed using the State of Delaware's current policy and procedures. The following documents are attached for your review, discussion and acceptance. 1. Current Information from the General Assembly's web site regarding Grant-In-Aid and its purpose. 2. FY20xx Grant-In-Aid Application Instructions 3. Grant-In-Aid Application Form Packet 4. Community Leader and Organization Recognition Policy (current policy) 5. Grant-In-Aid Instructions - Power Point Presentation Please note, City Council can deviate from City policies and procedures unless they are legally adopted by ordinance, required by City Charter, or required by State or Federal legislation. This item is scheduled for discussion during the Legislative, Finance, & Administration Committee Meeting of January 13, 2014. Please feel free to contact me if you have any questions at 302-736-7018. Thank you.

STATE OF DELAWARE GRANTS-IN-AID INFORMATION Grant in Aid is an appropriation made by the General Assembly to support the activities of non-profit organizations which provide services to the citizens of Delaware. The purpose of Grant in Aid is to provide supplemental funding to service agencies and should not be construed as a sole source of funding. To qualify for Grant in Aid, an agency must have a 501-C3 tax exempt status from the Internal Revenue Service and have been incorporated in the State of Delaware for at least two years prior to the beginning of the fiscal year for which they are applying. Agencies are to submit the original application and a copy as well as their most recent audit. Applications are mailed on July 1 or the first business day of July and due in the Office of the Controller General by the close of business on November 1 or the first business day of November. Each category is assigned a team of legislators from the Joint Finance Committees. The teams review the applications assigned to that group and make funding recommendations to the full Committee. Decisions regarding Grant in Aid are made by the Joint Finance Committee in late June. Historically, the Grants-in-Aid bill is the final appropriations bill enacted by the legislature on June 30th. Grant in Aid categories: Each category is assigned a team of legislators from the Joint Finance Committee. The teams review the applications assigned to that group and make funding recommendations to the full Committee. Historically, decisions regarding Grant in Aid have been made after the operating and capital budgets have been finalized. The categories are: •Aging • Health, Handicapped and labor •Arts, Cultural and Tourism •Neighborhood and Community Services • Alcohol and Drug Abuse • Family and Youth Services ·Veterans •Fire Companies • Senior Centers Notification of Joint Finance Meetings to discuss Grant in Aid are posted on the internet and provided to the media. Meetings are open to the public. Please check the Joint Finance Committee Public Hearing page to view the schedule. Workshop Information The Office of the Controller General conducts a workshop in September for participants to assist them in completing the application. 2

CITY OF DOVER FY 2015 GRANT-IN-AID APPLICATION INSTRUCTIONS Funding Requests Are Due No Later Thao 4:30 p.m., Friday, November 1, 20xx. City of Dover Finance Department P.O. Box 475 Dover, Delaware 19903 <l>R Finance Department Weyandt Hall 5 E. Reed Street, Suite 300 Dover, De_laware 19901 Applications can be downloaded from the City website To save the document to your computer from the website you mus.t do the following: • Go the http:// + Click on the Grant-In-Aid Application link; + Right-click on the Word document (FY15 GIA Application.doc); + Left click on Save As or Save Target As; + Select where to save the file. For technical assistance for downloading document please call the Finance Department at 302-736-7015.

FUNDING REQUESTS ARE DUE ON OR BEFORE FRIDAY NOVEMBER 1, 20xx. This funding request format has been designed to provide for a tightly focused and informative presentation of the organization's request for funds based on a clear statement of the organization's purpose (or goals and objectives); a concise description, the financing requirements, and anticipated accomplishments for each of the programs or services being offered to meet these purposes; and the resulting total organization projections of income and expenses. PLEASE READ ALL THE MATERIAL CAREFULLY BEFORE PREPARING THE REQUEST. Additional supplemental material may be requested by the Grant-in-Aid Committee. We are requesting that each organization provide the original and one copy of the funding request and one copy of your most recent audit and the audit's management letter. DO NOT SUBMIT TAX FORMS. Please number each page and indicate organization name on each page. Please do not staple your application. GENERAL DIRECITONS 1. Fiscal Year - Your budget request from the State of Delaware is for the period July 1, 2014 through June 30, 2015. Information involving audited data or historical financial data will be based on your organization's fiscal year. The information for prior year would be taken from your organization's audit. PLEASE NOTE: Organizations using fiscal years should apply the following: Prior Year - FY 2013 Current Year - FY 2014 Proposed Year - FY 2015 Organizations using calendar years should apply the following : Prior Year - 2012 Current Year - 2013 Proposed Year - 2014 2

2. Rounding Figures - All figures should be rounded to the nearest hundred dollar. 3. Labeling - Please type the organization name clearly on each form as the forms may be separated during processing. 4. COMPLETE ENTIRE APPLICATION - ANSWER ALL QUESTIONS; EXPLAIN WHY A PARTICULAR QUESTION MAY NOT APPLY TO YOUR ORGANIZATION. 5. Forward completed application by November 1. 20xx. to: Finance Department Weyandt Hall P.O. Box 475 Dover, Delaware 19903 OR Controller/Treasurer Weyandt Hall 5 E. Reed Street, Suite 300 Dover, Delaware 19901 3

GUIDELINES FOR FY 2015 GRANTS-IN-AID A. No funds will be appropriated for Child Day Care. B. No funds will be appropriated for the purpose of relocation, purchasing buildings or rehabilitation or renovation of buildings. C. In order for an organization to be considered for a Grant-In-Aid for FY 2015, the organization must: 1. Be incorporated, non-profit (or under mbrella of parent organization which is incorporated, · ~ rofit). Your organization must be incorporate · in operation for at least two years prior to July 1J. , ~ ~ c~t the pu~~,?f the earl /. 2. Have By-laws that Corporation and incl ~ nition of duti~ Board of Directors. ~ ' 3. Have an active, commt'~~repres volunt~.rd d, of Directorsi t sets polici·;f~ I bjectives, an' maintain · · es of regula . uled meetings an~ny special m ~ ~£Ive progra · at are unduplicated, and satisfy ,e~~~ needs ·~ community. ~ ~ ~ ·. _er~onne~c~ ·es, ir l· ~job ~ptions and ~ ~ ~ ~,~o orga t1ons. ' ~ ation shal ' ~ Grant-in-Aid funding to pay any ~~ of ·~cted offi salary. ~',.#'"' ~-- H~ p~~i ~competent ~aso i~fac1llt1es. ~ ..., staffing and ~ ~ ~ ' 7. P'~~ nonf~rimination. ~' ~ ~ 8. Have--~ ounting (budget) procedures and an annual audit. ~ ~~,us~ s in accordance with the application. ~. onstrate community support. 10. 11. Request funds only for a program which does not receive full funding from other sources of revenue. 4

Instructjons; Form 1 MANAGEMENT ORGANIZATION Official Name: Indicate legal name of organization on Incorporation Certificate or other legal documents. Please list any additional names your organization uses-if a trade name or other operating name is used. Address of Management Office: Where should be forwarded? c r~ - - '§nee and checks, etc., ~:·o. Box, please include you et ad . .. Physical Address This is S . rovided in case~ a~~it by a memb l he City Council or the1 v~ff is required. ' ~ ~~ ~ ~ Contact Representative: . ,., name, adctr~ . me phone numb~nd ·~,9ddress o~ ndividual who would best ~~~_g~ovide a ~ditional information r~~ma-~ uested~ Indicare: ,~ ~ ~-0. ~ ~- Na~:f' a '~I F ~ ~ ~~cug~-JlG~~ ,, ~~~~~.~ ~, ~ ORGAN~ON ~ ' ' ' ' BACKGROUND ~~e provide ti na~e as follo , \' rganization background in a concise ~~~.on 1. . mission statement; 2. Organization location(s), days and hours of operation. 5

Instructions: Form 3 REVENUE This form requests the total revenue for your organization . Note that the categories are by sources of revenue as follows: Total Expenses and the Total Non-Expense Disbursements should be reported on the Total Disbursement line at the bottom of the form. 6

Instructions; form s FEDERAL & STATE GRANTS This form requests a reportin f II . received through the Federal &gStot aG funding your organization has a e rants. List the project name' fiscal year.in w h"ich the award was made, and the amount. ~ ,g '~ ~ ' ~ ~'· ~ ' .. ,,~,' ~ \,,~,~ ~ I ~ • ' '-~ ~ ~,~~~"\ {' ' ' 'w \ ~. ·~, ,.1 ~,

Instructjons; Form 6 SUMMARY This report consolidates the revenue (Form 3) and disbursements (Form 4). Line 1 Total revenue from Form 3. Line 2 Total disbursements from Form 4. ~ Line 3 Operating surplus/deficit - differen9 ' n Line 1 and Line 2. ~~ Line 4 Carryover - This line should re e · r the~,&¥Jous year's column the available balan ~ m the beginfff"of the year. For the current year's b ' e, this line should re~e amount on Line 5 for the · ~ous~ For the prop~;ar, this line' ~ ear. ~ · ' ~ lect the amount ~ Line 5 for the -~~~ear. ~ Line 5 Line 6 ~ ~' surplus/defic1,om-~es 3 an' Net ,~1 Request' ~ ease ~ ~ ' ~ he previous year · ~J.dS . c~~~ , ar in th , · colu. he amount of the -in-Ai ~ ur orgarn is requestrWQ should be reflected on ~e for roposed ~· , ,,~ ~P"~yo~ ~ ~s . !•~~,J,!,_.t~rm 7, the total of all these l~»J~ d'f"~tal -The~· (F • %I of~ Line Form 6, Line 6. ~ (Line 7) should equal your ~e 7 alit9Jlu r programs ' Propo ~Year tf'~yt-in-Aid Request (Line 6). ' ~~4'I 8

Instructjoos; Form 7 PROGRAM INFORMATION Note: One page is required for each program. Line 1 Program Name & Target Population: indicate name of program and who the service is targeting. How do you make the target population aware of the service? Line 2 Program Description - indicate the activities associated with this program. Line 3 Which other community organizil!lJ 'C rvide this or similar services? Indicate w~ , ~- community organizations are providing similqjir ie~ Line 4 How will the program ob ~ r6bjective & h~~ill the outcomes be measured be how these a~~s will address the program de ~ and how you will nf'~J&te your success. ' '~- I ' ~ What progre~ A · en made i~ st year to achieve ~ Line 5 program obje · •,.Ni success in meeting prog ~ oBf(®,~? ~re you in the last year ' ~ ~ ~ Line 6 ~ ~ '- people s~~d~ . ~ ~~ ~ Line 7 A rvice ~ -~ ~ e~ e_ - wha~ ~ able mea are there to reflect w~erv1ce im 1ded. ~ ~~,, 'r . ~ ~ Exa- ._ning ~ided, nights of shelter ~~ -~v1de ~ '~ ' ine 8 ~ se~~ Am~jiAof ~~~~ided - this should reflect the total ' ' ~ ' numo~ peop ~ed by the measure selected . ' Example ten people (the same people or different people) ~~ere trai for five hours per day, 250 days per year, the ~un rvice would be 12,500 hours of training. Line 9 ~ Pro revenue. Line 10 Program disbursements Line 11 Difference between Lines 9 and 10. Line 12 Program Grant-in-Aid - Proposed year should reflect that portion of Form 6, Line 6 that applies to this program. 9

Instructjoos; Form 8 SCHEDULE OF POSITIONS & SALARIES Please list all positions filled by your organization, the number of employees in each position, and the salary and salary range of each position. 10

CITY OF DOVER GRANT-IN-AID APPLICATION FORM FY 2015 FUNDING REQUESTS ARE DUE NO LATER THAN (TIME, DAY, DATE}. Official Name of Organization : Date of Incorporation: 9 digit Federal Employer Identification No.: DDDDDDDDD Contact Representative: Phone Number (daytime) : E-mail address: YES NO Are you a first time applicant? DD Did you receive a Grant-in-Aid Award in Fiscal Year 2014? DD If yes, does this application include a request to fund a new program? DD Is your organization receiving or has your organization received Grant in Aid from other government agencies? DD If yes, what is the total amount of Grant in Aid money received from other government agencies? $

FORM 1 ORGANIZATION: YEAR: 2015 MANAGEMENT ORGANIZATION Official Name of Organization: Address of Management Office: Street Address or Location: Physical Location of organization for site visits Phone Number: Contact Representative: Name: Address: Phone Number: (Daytime) E-Mail Address: Names of Board of Directors and Daytime Telephone Numbers: Names of Officers and Daytime Telephone Numbers

FORM 2 ORGANIZATION : YEAR: 2015 ORGANIZATION BACKGROUND ORGANIZATION MISSION STATEMENT: ORGANIZATION LOCATION(s) where services are actually provided, days and hours of operation for site visits.

FORM 3 ORGANIZATION: YEAR: 2015 REVENUE Revenue Source Previous Year Current Year Proposed Year FEDERAL GOVERNMENT MEDICARE MEDICAID GRANTS OTHER STATE GOVERNMENT GRANTIN AID CONTRACTS BY STATE AGENCY CITY OF DOVER GRANTIN AID xxxxxxxxxx OTHER (LIST) INVESTMENTS DIVIDENDS & INTEREST SALE OF ASSETS SALE MATERIALS DUES CONTRIBUTIONS or DONATIONS MISCELLANEOUS TOTAL REVENUE

FORM 4 ORGANIZATION: YEAR: 2015 DISBURSEMENTS Previous Year Current Year Proposed Year EXPENSES Salaries Employee Benefits Payroll Taxes Professional Fees Suoolies Telephone and Fax Postaqe Rent Utilities Repairs and Maintenance Printinq and Publications Travel, Conferences and Meetinqs Dues Assistance to Individuals Grants and Awards (other than Grant in Aid) Other (List) Miscellaneous TOTAL EXPENSES NON-EXPENSE DISBURSEMENTS Equipment Vehicles Mortgage/Loans Investments Other TOTAL NON-EXPENSE DISBURSEMENTS TOTAL DISBURSEMENTS

FORM 5 ORGANIZATION : YEAR: 2015 SA. FEDERAL & STATE GRANTS If you are a Federal/State Grant Recipient, please complete this form; Name of Project Fiscal Year Amount $

FORM 6 ORGANIZATION: YEAR: 2015 SUMMARY Previous Current Proposed Year Year Year 1 TOTAL REVENUE on Form 3 2 TOTAL DISBURSEMENTS on Form 4 3 OPERATING SURPLUS/DEFICIT 4 CARRYOVER 5 NET SURPLUS/DEFICIT 6 GRANT IN AID REQUEST Programs from Form 7 to be funded through Grant in Aid in FY 2015 Amount Requested 7 TOTAL (THIS LINE SHOULD EQUAL LINE 6 OF PROPOSED YEAR COLUMN)

FORM 7 ORGANIZATION: YEAR: 2015 PROGRAM INFORMATION 1. Program Name & Target Population : 2. Program Description: 3. Which other community organizations provide this or similar services? 4. How will the program obtain its objective & how will the outcomes be measured? 5. What progress has been made in the past year to achieve the program's objectives? Previous Current Proposed Year Award Award - --- . ~ ------- 6. Number of People Served 7. Service Measure 8. Amount of Service 9. Program Revenue 10. Program Disbursements 11. Surplus/Deficit 12. Amount of Grant in Aid Requested for this Program

FORM 8 ORGANIZATION: YEAR: 2014 SCHEDULE OF ALL POSITIONS AND SALARIES SUPPORTING ACTUAL EXPENSES AND BUDGET ESTIMATES FOR AGENCY STAFF Position Title Number of Salary Range Previous Current Proposed Positions Salarv Salary Salary $ $ $ $

FORM 9 ORGANIZATION: YEAR: 2014 (ORGANIZATION) AGREES: 1. To submit funding requests on the forms provided at the times designated and to participate in the allocations review process. 2. To provide an annual certified audit and other financial statements, service figures, and reports or audits as required by the City of Dover. 3. To cooperate with other organizations, both voluntary and public, in responding to the needs of the community and in promoting high standards of efficiency and effectiveness. 4. To submit accurate information with this application. NOTE: Any misstatement of facts may forfeit any remaining balance of grants due and/or future grants. 5. That this organization meets the criteria established (City Council will need to establish criteria for eligibility) and uses any Grant-in-Aid appropriated by the City Council in accordance with those provisions and any additional restrictions that may be set forth in the Grant-in-Aid policy. 6. This agency agrees to provide the City Controller/Treasurer with financial or programmatic information upon request. This agreement has been read and approved at the meeting of the governing body of the (ORGANIZATION'S NAME AND DATE) BY: (President or Chairman) DATE Daytime Phone Number: (Executive Director) DATE

FORM 10 COPY OF MOST RECENT AUDIT PREPARED BY INDEPENDENT CERTIFIED PUBLIC ACCOUNTANT OR PUBLIC ACCOUNTANT SAMPLE A-B-C ATTACHED MAY BE SUBSTITUTED FOR ABOVE IF RECENT AUDIT IS NOT AVAILABLE. DO NOT SEND TAX FORMS

SAMPLE A ORGANIZAITON: YEAR: 2015 BALANCE SHEETS FOR FISCAL YEARS ENDING (MONTH) 2012 AND 2013 (MONTH), 2012 (MONTH), 2013 ASSETS Cash Accounts Receivable Investments - at cost (market value $___ ) PROPERTY AND EQUIPMENT - at cost Land Buildings and Improvements Furniture and Equipment Transportation Equipment Less Accumulated Depreciation TOTAL ASSETS LIABILITIES AND FUND BALANCES Accounts payable and accrued expenses Grants designed for future periods Fund balances Undesignated Desiqnated TOTAL LIABILITIES AND FUND BALANCES

SAMPLE B ORGANIZATION: YEAR: 2015 STATEMENT OF SUPPORT. REVENUE AND EXPENSES AND CHANGES IN FUND BALANCES FOR YEARS ENDING JUNE 30. 2012 AND 2013 (MONTH) 2012 (MONTH), 2013 PUBLIC SUPPORT AND REVENUE Contributions Allocated by United Way of DE Fees and grants from government agencies Other revenue (losses) Investment Income Gain(loss) on sale of investments Miscellaneous EXPENSES Program Services Supporting Services Management and General EXCESS (DEFICIENCY) OF PUBLIC SUPPORT AND REVENUE OVER EXPENSES FUND BALANCES Beoinninq of year previously reported End of Year

SAMPLE C ORGANIZATION: YEAR: 2015 STATEMENTS OF FUNCTIONAL EXPENSES YEARS ENDING (MONTH), 2012 AND 2013 Program Supporting Total Expenses Services Services Year ending (MONTH), 2012 Salaries Employee Benefits Payroll Taxes Professional Fees Supplies Telephone & Utilities Postage and Shipping Rent Maintenance Printing and Publications Travel Conferences & Meetings Assistance to Individuals Membership Dues Awards and Grants Miscellaneous Depreciation Program Supporting Total Expenses Services Services Year ending (MONTH), 2013 Salaries Employee Benefits Payroll Taxes Professional Fees Supplies Telephone & Utilities Postage and Shiooing Rent Maintenance Printing and Publications Travel Conferences & Meetings Assistance to Individuals Membership Dues Awards and Grants Miscellaneous Depreciation

CITY OF DOVER COMMUNITY LEADER AND ORGANIZATION RECOGNITION POLICY I. PURPOSE The purpose of this policy is to provide guidance on recognition provided to outside agencies and organizations. As a general rule, the City of Dover will not normally give gifts or awards. However, there are occasions when recognition in the form of a gift and/or award is in the best interest of the local community. On these occasions, the City Council, Mayor, or their designee may recognize by gift or award; individuals, organizations, or entities who/which provide a written request and meet the following criteria: A) Charitable organizations or entities which provide or have provided donations of goods or services to the government of the City and/or for the benefit of all of the citizens of the City; or non-profit fundraising events sponsored by organizations or entities which provide or have provided donations of goods or services to the government of the City and/or for the benefit of all of the citizens of the City; B) Special guests of the City, including representatives from other government entities, visitors from other countries, retiring local business and community leaders, and departing local business and community leaders who have made a significant contribution to the City. C) Retiring members of the armed forces stationed at Dover Air Force Base and departing senior officers or senior enlisted members of the armed forces, or other service members at Dover Air Force Base who have made a significant contribution to the City. D) Elected City officials and appointees leaving City service. (No written request required) E) Any other individual, organization, or entity specifically approved by City Council or the Mayor. II. PERMITTED GIFTS/AWARDS & RESTRICTIONS A) Gifts and awards consist of plaques, Dover cups, coins, golf shirts, and certificates or any other item approved by City Council and the Mayor. B) No cash donations are permitted. Cash payments to any organization for the City's use of their facilities are considered a business expense, not a recognition gift or award and therefore this policy does not apply to these payments. C) Unless otherwise approved by City Council and the Mayor, the aggregate value of any awards or gifts presented to any one individual, organization, or entity during any calendar year shall not exceed one-hundred dollars ($100.00).

D) The value of any gift or award should be reasonable, proportional to the contribution made, and in accordance with other City policies and directives. E) No personal benefit should be provided to the grantor of the gift by the grantee. F) This policy shall not restrict "get well" and sympathy expressions. III. REPORTING REQUIRMENT Gifts and/or awards given will be included in the monthly report issued by the Finance Department for public review. IV. CHARTER AND CODE OF CONDUCT All City of Dover policies are to subject to the City of Dover Charter Part II Code of Ordinances Chapter 2, Article 1, Division 4 "Code of Conduct", which is "applicable to all elected and appointed officials and to all employees of the City of Dover." V. POLICY ADHERENCE In consideration of these guidelines and policies, one's interpretation should be on a strict, rather than loose, construction basis, and obviously, the objective should not be to rationalize ways and means for circumvention. VI. REVIEW & REVISION The City of Dover Community Leader and Organization Recognition Policy will be reviewed every three years by the Mayor and City Council. DISTRIBUTION 1. Mayor, Council, City Manager 2. Department Heads 3. Finance Staff 3. Finance Policy Manual ADOPTED: FEBRUARY 2, 2004 2

City of Dover FY 20xx Grant In Aid Instructions Prepared by: Finance Department Donna Mitchell, Controller/Treasurer

Application • The application and instructions are available at the following website: http:// • If you need assistance downloading the application from the internet please contact the Finance Department at 302-736- 7018. 2

Grant In Aid Cover Page • Official Name of Organization • Date of Incorporation • 9 Digit Federal Employer ID Number • Contact Representative • Daytime Phone Number • E-mail address • First time applicant? • Did you receive GIA in FY14? • If yes, does this application include a request to fund a new program? • Have you received GIA from other government agencies? 3 • If yes, amount received from other agencies?

Form 1 – Management Organization • Official Name of Organization • Address (where your check will be mailed) and phone number • Physical location of service • Contact representative • Name • Address • Daytime phone number • Agency Name • Names of Officers & Board of Directors and their daytime phone number 4

Form 2 – Agency Background • Agency Mission Statement • Agency Location(s) • Locations where services are actually provided, days and hours of operation for site visits. 5

Form 3 – Revenue • Revenue sources for previous, current, and proposed year • Include revenue from: • Federal Government • State Government • City Government • Other (List sources) • Investments • Sales • Dues • Contributions or Donations • Miscellaneous 6

Form 4 – Disbursements • Expenses • Salaries, employee benefits, payroll taxes, etc. • Non-expense disbursements • This is an expense that is not considered an operational expense. • For example – A principal payment on an asset (equipment, vehicle, mortgage, etc.) 7

Form 5 – Federal & State Grants • If you have received other Federal or State Grants please fill out this page. • Include the Name of Project, Year, and Funding Amount • If you have not received these grants please go to Form 6. 8

Form 6 – Summary • Summary information for previous, current, and proposed years: • Total Revenue (Form 3) • Total Disbursements (Form 4) • Operating Surplus/Deficit (calculated) • Carryover (balance from prior year) • Net Surplus/Deficit (calculated) • Grant In Aid Request • At the bottom of the form name each program within your agency that will receive Grant In Aid Funds and the amount of your request that will go to each program. • Note: Line 6 of the proposed year and Line 7 should be equal. 9

Form 7 – Program Information • Program name and target population • Program description • Similar services provided by other agencies • Describe program objectives and how outcomes are measured • Describe the progress that has been made in the last year to achieve the program’s objectives • Lines 6 – 12 show the number of people served, service measures, amount of service, program revenue, program disbursements, surplus or deficits for the previous, current, and proposed years. • Line 12 is the amount of funding requested for that specific program for FY2015. 10

Form 7 – Program Information (continued) • Important Notes: • Line 12 should equal Lines 6 and 7 on Form 6 • Use a new “Form 7” for each program • If more than one program is being funded through Grant In Aid the total of all Form 7’s should equal Line 6 and 7 on Form 6 11

Form 8 – Positions and Salaries • Positions and Salary information for the prior, current, and proposed year: • Position Title • Number of positions • Salary ranges 12

Form 9 – Signature Page • This form must be signed by the President or Chairman of the Board of Directors and the Executive Director 13

Form 10 – Audit Information • A copy of our most recent audit prepared by an independent certified public accountant or public accountant must accompany your application. • You may use sample forms A, B, or C if an audit is not available. 14

• Applications are due by _____________________ • THERE WILL BE NO EXTENSIONS! • If you have questions contact • Donna Mitchell, Controller/Treasurer • Finance Department • 302-736-7018 or email dmitchell@dover.de.us 15

JUNE 9, 2014 COUNCIL MEETING Proposed Grant-In-Aid Policy Mrs. Donna Mitchell, Controller/Treasurer, reminded members that, during their Regular Meeting of January 27, 2014, City Council accepted the City of Dover FY 2015 Grant-In-Aid Application and Procedures, as recommended by the Committee. She stated that, since that time, she had updated this document, which was similar to that used in the State of Delaware grant-in-aid process, to incorporate a “Policy Objective” in the Grant-in-Aid Application Instructions. Mrs. Mitchell reviewed the Policy Objective and inquired if members had any suggestions for change. The Committee recommended acceptance of the proposed Grant-In-Aid Policy (Exhibit #1(6/9/14)). By consent agenda, Mr. Slavin moved for approval of the Committee’s recommendation, seconded by Mr. Dixon and carried by a unanimous roll call vote.

EXHIBIT #1 Regular Council Meeting of 6/9/2014 CITY OF DOVER GRANT-IN-AID APPLICATION INSTRUCTIONS Funding Requests Are Due No Later Than 4:30 p.m., Friday, November 1, 20xx. City of Dover Finance Department P.O. Box 475 Dover, Delaware 19903 OR Finance Department Weyandt Hall 5 E. Reed Street, Suite 300 Dover, Delaware 19901 Applications can be downloaded from the City website To save the document to your computer from the website you must do the following: ♦ Go the http:// ♦ Click on the Grant-In-Aid Application link; ♦ Right-click on the W ord document (FY15 GIA Application.doc); ♦ Left click on Save As or Save Target As; ♦ Select where to save the file. For technical assistance for downloading document please call the Finance Department at 302-736-7018.

FUNDING REQUESTS ARE DUE ON OR BEFORE FRIDAY NOVEMBER 1, 20xx. This funding request format has been designed to provide for a tightly focused and informative presentation of the organization’s request for funds based on a clear statement of the organization’s purpose (or goals and objectives); a concise description, the financing requirements, and anticipated accomplishments for each of the programs or services being offered to meet these purposes; and the resulting total organization projections of income and expenses. PLEASE READ ALL THE MATERIAL CAREFULLY BEFORE PREPARING THE REQUEST. Additional supplemental material may be requested by the Grant-in-Aid Committee. We are requesting that each organization provide the original and one copy of the funding request and one copy of your most recent audit and the audit’s management letter or a compilation statement, by a Certified Public Accountant or independent Public Accountant. DO NOT SUBMIT TAX FORMS. Please number each page and indicate organization name on each page. Please do not staple your application. GENERAL DIRECTIONS 1. Fiscal Year - Your budget request from the State of Delaware is for the period July 1, 2014 through June 30, 2015. Information involving audited data or historical financial data will be based on your organization’s fiscal year. The information for prior year would be taken from your organization’s audit or compilation statement. PLEASE NOTE: Organizations using fiscal years should apply the following: Prior Year - FY 2013 Current Year - FY 2014 Proposed Year - FY 2015 Organizations using calendar years should apply the following: Prior Year - 2012 Current Year - 2013 Proposed Year - 2014 2

2. Rounding Figures - All figures should be rounded to the nearest hundred dollar. 3. Labeling - Please type the organization name clearly on each form as the forms may be separated during processing. 4. COMPLETE ENTIRE APPLICATION - ANSWER ALL QUESTIONS; EXPLAIN WHY A PARTICULAR QUESTION MAY NOT APPLY TO YOUR ORGANIZATION. 5. Forward completed application by November 1, 20xx, to: Finance Department Weyandt Hall P.O. Box 475 Dover, Delaware 19903 OR Controller/Treasurer Weyandt Hall 5 E. Reed Street, Suite 300 Dover, Delaware 19901 3

POLICY OBJECTIVE The purpose of this policy is to standardize the method by which the City of Dover provides financial assistance for community events sponsored by non-profit organizations that benefit all of the Citizens of Dover or enhances the City’s Economic Development initiatives. The applicant must be a non-profit organization incorporated in the State of Delaware and is located in the City of Dover. Any public funding request will be limited to the purpose of this policy as described above. All City of Dover policies are to subject to the City of Dover Charter Part II Code of Ordinances Chapter 2, Article 1, Division 4 “Code of Conduct”, which is “applicable to all elected and appointed officials and to all employees of the City of Dover.” In consideration of these guidelines and policies, one’s interpretation should be on a strict, rather than loose, construction basis, and obviously, the objective should not be to rationalize ways and means for circumvention. The City of Dover Grant-In-Aid Policy will be reviewed every three years by the Mayor and City Council. 4

GUIDELINES FOR FY 2015 GRANTS-IN-AID A. Only non-profit organizations are eligible to apply for Grant-In-Aid. B. No funds will be appropriated for the purpose of paying personnel cost, relocation, purchasing buildings or rehabilitation or renovation of buildings. C. In order for an organization to be considered for a Grant-In-Aid for FY 2015, the organization must: 1. Be incorporated, non-profit (or under umbrella of parent organization which is incorporated, non-profit). Your organization must be incorporated and in operation for at least two years prior to July 1, 2014. 2. Have By-laws that clearly state the purpose of the Corporation and include definition of duties of Board of Directors. 3. Have an active, community-represented, volunteer Board of Directors that sets policies, goals and objectives, and maintains minutes of regularly scheduled meetings and any special meetings. Have programs that are unduplicated, and satisfy unmet human needs of the community. 4. Have personnel policies, including job descriptions and classifications. 5. No organization shall use Grant-in-Aid funding to pay any part of an elected official’s salary. 6. Have competent executives, competent staffing and reasonable facilities. 7. Practice non-discrimination. 8. Have accounting (budget) procedures and an annual audit. 9. Use funds in accordance with the application. 10. Demonstrate community support. 11. Request funds only for a program which does not receive full funding from other sources of revenue. 5

Instructions: Form 1 MANAGEMENT ORGANIZATION Official Name: Indicate legal name of organization on Incorporation Certificate or other legal documents. Please list any additional names your organization uses-if a trade name or other operating name is used. Address of Management Office: Where should correspondence and checks, etc., be forwarded? If you use a P.O. Box, please include your street address. Physical Address This is to be provided in case a site visit by a member of the City Council or their staff is required. Contact Representative: List name, address, daytime phone number and e-mail address of the individual who would best be able to provide any additional information that may be requested. Indicate: Names of Directors and Officers. Instructions: Form 2 ORGANIZATION BACKGROUND Please provide the organization background in a concise narrative as follows: 1. Organization mission statement; 2. Organization location(s), days and hours of operation. 6

Instructions: Form 3 REVENUE This form requests the total revenue for your organization. Note that the categories are by sources of revenue as follows: Federal Government State Government City Government In-Kind City Services (estimated value) Investment Sale of Materials Dues Contributions or Donations Miscellaneous Other Also, Federal Government and State Government require further breakdowns as shown on the form. Be sure to include details on all sources for Federal and State Government revenues. The total of all revenue should be shown on the Total Revenue Line. Note that the GIA received for the prior and current fiscal years is requested. However, for the proposed year, Grant in Aid under City of Dover is blanked out. The GIA for the proposed fiscal year is to be reflected on Form 6, Line 6. Instructions: Form 4 DISBURSEMENTS This form is used to report all disbursements by your organization by category of disbursements. The top portion of the page is used to report operating expenses of your organization. The lower portion is used to report non-expense disbursements by various categories. Total Expenses and the Total Non-Expense Disbursements should be reported on the Total Disbursement line at the bottom of the form. 7

Instructions: Form 5 FEDERAL & STATE GRANTS This form requests a reporting of all funding your organization has received through the Federal & State Grants. List the project name, fiscal year in which the award was made, and the amount. 8

Instructions: Form 6 SUMMARY This report consolidates the revenue (Form 3) and disbursements (Form 4). Line 1 Total revenue from Form 3. Line 2 Total disbursements from Form 4. Line 3 Operating surplus/deficit - difference between Line 1 and Line 2. Line 4 Carryover - This line should reflect for the previous year’s column the available balance from the beginning of the year. For the current year’s balance, this line should reflect the amount on Line 5 for the previous year. For the proposed year, this line should reflect the amount on Line 5 for the current year. Line 5 Net surplus/deficit - combine Lines 3 and 4. Line 6 Grant-in-Aid Request. Please show awards for the previous year and current year in the first two columns. The amount of the Grant-in-Aid your organization is requesting should be reflected on this line for the proposed year. If you are using more than one Form 7, the total of all these forms (Form 7, Line 12) should total Form 6, Line 6. Line 7 The total of all your programs (Line 7) should equal your Proposed Year Grant-in-Aid Request (Line 6). 9

Instructions: Form 7 PROGRAM INFORMATION Note: One page is required for each program. Line 1 Program Name & Target Population: indicate name of program and who the service is targeting. How do you make the target population aware of the service? Line 2 Program Description - indicate the activities associated with this program. Line 3 Which other community organizations provide this or similar services? Indicate what other community organizations are providing similar services. Line 4 How will the program obtain its objective & how will the outcomes be measured? Describe how these activities will address the program description and how you will measure your success. Line 5 What progress has been made in the past year to achieve program objectives? How successful were you in the last year in meeting program objectives? Line 6 Number of people served. Line 7 Service measure - what measurable means are there to reflect the service provided. Example: Hours of training provided, nights of shelter provided. Line 8 Amount of service provided - this should reflect the total number of people served by the measure selected. Example: If ten people (the same people or different people) were trained for five hours per day, 250 days per year, the amount of service would be 12,500 hours of training. Line 9 Program revenue. Line 10 Program disbursements Line 11 Difference between Lines 9 and 10. Line 12 Program Grant-in-Aid - Proposed year should reflect that portion of Form 6, Line 6 that applies to this program. 10

Instructions: Form 8 SCHEDULE OF POSITIONS & SALARIES Please list all positions filled by your organization, the number of employees in each position, and the salary and salary range of each position. Instructions: Form 9 LETTER OF BOARD APPROVAL Indicate that your organization meets the provisions of the six conditions and the date that the application was approved by the Board of Directors of your organization. FINANCIAL STATEMENT – Form 10 A copy of an audit along with the management letter or a compilation statement, by a Certified Public Accountant or independent Public Accountant, is requested. If this is unavailable, please complete the Sample Forms (A-B-C) in order to comply with the request for an audit. The audit and the management letter or compilation statement should be for the fiscal year most recently completed. DO NOT SEND TAX FORMS IN PLACE OF AN AUDIT OR FINANCIAL STATEMENTS. 11

CITY OF DOVER GRANT-IN-AID APPLICATION FORM FY 2016 FUNDING REQUESTS ARE DUE NO LATER THAN (TIME, DAY, DATE). Official Name of Organization: Date of Incorporation: 9 digit Federal Employer Identification No.: Contact Representative: Phone Number (daytime): E-mail address: YES NO Are you a first time applicant? Did you receive a Grant-in-Aid Award in Fiscal Year 2015? If yes, does this application include a request to fund a new program? Is your organization receiving or has your organization received Grant in Aid from other government agencies? If yes, what is the total amount of Grant in Aid money received $ from other government agencies?

FORM 1 ORGANIZATION: YEAR: 2015 MANAGEMENT ORGANIZATION Official Name of Organization: Address of Management Office: Street Address or Location: Physical Location of organization for site visits Phone Number: Contact Representative: Name: Address: Phone Number: (Daytime) E-Mail Address: Names of Board of Directors and Daytime Telephone Numbers: Names of Officers and Daytime Telephone Numbers

FORM 2 ORGANIZATION: YEAR: 2016 ORGANIZATION BACKGROUND ORGANIZATION MISSION STATEMENT: ORGANIZATION LOCATION(s) where services are actually provided, days and hours of operation for site visits.

FORM 3 ORGANIZATION: YEAR: 2016 REVENUE Revenue Source Previous Year Current Year Proposed Year FEDERAL GOVERNMENT MEDICARE MEDICAID GRANTS OTHER STATE GOVERNMENT GRANT IN AID CONTRACTS BY STATE AGENCY CITY OF DOVER GRANT IN AID XXXXXXXXXX OTHER (LIST) INVESTMENTS DIVIDENDS & INTEREST SALE OF ASSETS SALE MATERIALS DUES CONTRIBUTIONS or DONATIONS MISCELLANEOUS TOTAL REVENUE

FORM 4 ORGANIZATION: YEAR: 2016 DISBURSEMENTS Previous Year Current Year Proposed Year EXPENSES Salaries Employee Benefits Payroll Taxes Professional Fees Supplies Telephone and Fax Postage Rent Utilities Repairs and Maintenance Printing and Publications Travel, Conferences and Meetings Dues Assistance to Individuals Grants and Awards (other than Grant in Aid) Other (List) Miscellaneous TOTAL EXPENSES NON-EXPENSE DISBURSEMENTS Equipment Vehicles Mortgage/Loans Investments Other TOTAL NON-EXPENSE DISBURSEMENTS TOTAL DISBURSEMENTS

FORM 5 ORGANIZATION: YEAR: 2016 5A. FEDERAL & STATE GRANTS If you are a Federal/State Grant Recipient, please complete this form; Name of Project Fiscal Year Amount $

FORM 6 ORGANIZATION: YEAR: 2016 SUMMARY Previous Current Proposed Year Year Year 1 TOTAL REVENUE on Form 3 2 TOTAL DISBURSEMENTS on Form 4 3 OPERATING SURPLUS/DEFICIT 4 CARRYOVER 5 NET SURPLUS/DEFICIT 6 GRANT IN AID REQUEST Programs from Form 7 to be funded through Grant in Aid in FY 2016 Amount Requested 7 TOTAL (THIS LINE SHOULD EQUAL LINE 6 OF PROPOSED YEAR COLUMN)

FORM 7 ORGANIZATION: YEAR: 2016 PROGRAM INFORMATION 1. Program Name & Target Population: 2. Program Description: 3. Which other community organizations provide this or similar services? 4. How will the program obtain its objective & how will the outcomes be measured? 5. What progress has been made in the past year to achieve the program’s objectives? Previous Current Proposed Year Award Year Award Year Request 6. Number of People Served 7. Service Measure 8. Amount of Service 9. Program Revenue 10. Program Disbursements 11. Surplus/Deficit 12. Amount of Grant in Aid Requested for this Program

FORM 8 ORGANIZATION: YEAR: 2016 SCHEDULE OF ALL POSITIONS AND SALARIES SUPPORTING ACTUAL EXPENSES AND BUDGET ESTIMATES FOR AGENCY STAFF Position Title Number of Salary Range Previous Current Proposed Positions Salary Salary Salary $ $ $ $

FORM 9 ORGANIZATION: YEAR: 2016 (ORGANIZATION) AGREES: 1. To submit funding requests on the forms provided at the times designated and to participate in the allocations review process. 2. To provide an annual certified audit and other financial statements, service figures, and reports or audits as required by the City of Dover. 3. To cooperate with other organizations, both voluntary and public, in responding to the needs of the community and in promoting high standards of efficiency and effectiveness. 4. To submit accurate information with this application. NOTE: Any misstatement of facts may forfeit any remaining balance of grants due and/or future grants. 5. That this organization meets the criteria established and uses any Grant-in- Aid appropriated by the City Council in accordance with those provisions and any additional restrictions that may be set forth in the Grant-in-Aid policy. 6. This agency agrees to provide the City Controller/Treasurer with financial or programmatic information upon request. This agreement has been read and approved at the meeting of the governing body of the (ORGANIZATION’S NAME AND DATE) BY: (President or Chairman) DATE Daytime Phone Number: (Executive Director) DATE

FORM 10 COPY OF MOST RECENT AUDIT PREPARED BY INDEPENDENT CERTIFIED PUBLIC ACCOUNTANT OR PUBLIC ACCOUNTANT SAMPLE A-B-C ATTACHED MAY BE SUBSTITUTED FOR ABOVE IF RECENT AUDIT IS NOT AVAILABLE. DO NOT SEND TAX FORMS

SAMPLE A ORGANIZAITON: YEAR: 2016 BALANCE SHEETS FOR FISCAL YEARS ENDING (MONTH) 2014 AND 2015 (MONTH), 2014 (MONTH), 2015 ASSETS Cash Accounts Receivable Investments – at cost (market value $_____) PROPERTY AND EQUIPMENT – at cost Land Buildings and Improvements Furniture and Equipment Transportation Equipment Less Accumulated Depreciation TOTAL ASSETS LIABILITIES AND FUND BALANCES Accounts payable and accrued expenses Grants designed for future periods Fund balances Undesignated Designated TOTAL LIABILITIES AND FUND BALANCES

SAMPLE B ORGANIZATION: YEAR: 2016 STATEMENT OF SUPPORT, REVENUE AND EXPENSES AND CHANGES IN FUND BALANCES FOR YEARS ENDING JUNE 30, 2014 AND 2015 (MONTH), 2014 (MONTH), 2015 PUBLIC SUPPORT AND REVENUE Contributions Allocated by United Way of DE Fees and grants from government agencies Other revenue (losses) Investment Income Gain(loss) on sale of investments Miscellaneous EXPENSES Program Services Supporting Services Management and General EXCESS (DEFICIENCY) OF PUBLIC SUPPORT AND REVENUE OVER EXPENSES FUND BALANCES Beginning of year previously reported End of Year

SAMPLE C ORGANIZATION: YEAR: 2016 STATEMENTS OF FUNCTIONAL EXPENSES YEARS ENDING (MONTH), 2014 AND 2015 Program Supporting Total Expenses Services Services Year ending (MONTH), 2014 Salaries Employee Benefits Payroll Taxes Professional Fees Supplies Telephone & Utilities Postage and Shipping Rent Maintenance Printing and Publications Travel Conferences & Meetings Assistance to Individuals Membership Dues Awards and Grants Miscellaneous Depreciation Program Supporting Total Expenses Services Services Year ending (MONTH), 2015 Salaries Employee Benefits Payroll Taxes Professional Fees Supplies Telephone & Utilities Postage and Shipping Rent Maintenance Printing and Publications Travel Conferences & Meetings Assistance to Individuals Membership Dues Awards and Grants Miscellaneous Depreciation

City of Dover December 8, 2014 Ms. Anna Ricklin, AICP American Planning Association Manager, Planning and Community Health Center 205 N. Michigan Ave., Suite 1200 Chicago, IL 60601 Ms. Ricklin, On behalf of the Mayor and Council of the City of Dover, I write in support of the Kent County Health and Nutrition Collaborative’s project proposal for the APA/APHA Initiative on Collaborating for Healthy Communities. The City of Dover is enthusiastic to work with Delaware HEAL (Coalition for Healthy Eating and Active Living), the Delaware Association for Public Health, and the Delaware Chapter of the American Planning Association to utilize the available grant funds to improve the health of Dover area residents. Specifically, the Restoring Central Dover Plan developed through funding from the Wells Fargo Regional Foundation, identifies a series of strategies to revitalize the central Dover neighborhoods and business district. Dover’s central neighborhoods house a disproportionate number of the City’s underprivileged residents and households. Restoring Central Dover includes strategies aimed at improving the quality of life in Dover’s urban core, several of which relate specifically to improving residents’ health and activity levels. To the degree that this grant could help implement strategies that would provide better access to active transportation, healthy food choices, and healthy lifestyle choices, the quality of life of Dover’s most in-need residents could be vastly improved. I would like to thank the Delaware Public Health Association and Delaware Chapter of the American Planning Association for targeting central Kent County for use of these funds to improve community health through planning and active living. Sincerely, David L. Bonar City Council President P. O. Box 475 Dover, DE 19903 Community Excellence Through Quality Service